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Committee of the Whole Packet 2003 06-03-03 f 40,0 circ o United City of Yorkville EST �1836 County Seat of Kendall County 1411, 800 Game Farm Road C/) Yorkville,Illinois 60560 O I. O Phone:630-553-4350 �,� > Fax:630-553-7575 4LE NN' AGENDA COMMITTEE OF THE WHOLE Tuesday, June 3, 2003 7:00 PM Conference Room Public Hearing: None Presentations: None Public Works Committee: 1. Crack Filling Project - Bid Opening Results *PW 4/28/03 2. Van Emmon Street Watermain Easements *PW 5/19/03 3. FAU Routes *PW 5/19/03 4. River's Edge Subdivision Phase 2 Letter of Credit Reduction *PW 5/19/03 5. Mill Street Public Sidewalk Repairs *PW 5/19/03 6. Appletree Court Watermain Easement *PW 5/19/03 7. Water Conservation Ordinance *PW 5/19/03 8. Water Treatment Facility Design *PW 5/19/03 9. Mill & Van Emmon Street Watermain - Bid Opening Results *PW 3/24/03, COW 4/3/03 Economic Development Committee: 1. PC 2001-06 Grande Reserve - Annexation Agreement Update *EDC 5/15/03 2. Zoning Text Amendment for Special Use R-1 for an Antique Store & PC 2003-02 Greene Rezone of 9818 Route 71 *EDC 5/15/03 Page 2 Am Committee of the Whole June 3, 2003 Public Safety Committee: 1. Monthly Police Reports for April 2003 *PS 5/22/03 2. Request Purchase of Replacement Vehicles *PS 5/22/03 3. Request Approval of Officer at High School - New Contract for 2003 *PS 5/22/03 4. Weather Warning Siren - $7,000 *PS 5/22/03 Administration Committee: 1. Monthly Billing - Water Accounts *Admin 2/13/03, COW 3/4/03 2. Employee Manual *Admin 3/13/03, COW 4/2/03 3. Yorkville Road Program - Smith Contract with Supplement *Admin 3/13/03, COW • 4/15/03 4. Ordinance Revising Development Fees *Admin 4/10/03, COW 5/6/03 5. GASB 34 Fixed Assets Policy *Admin 5/8/03 Park Board: 1. Skate Park Recommendation - Results of Bid Opening *Park Board 4/28/03, COW 5/6/03 2. Fox Hill Landowners License Agreements *Park Board 4/28/03, COW 5/6/03 Additional Business: • , i /A 1a4 UNITED CITY OF YORKVILLE e ; ~ AGENDA �� • COMMITTEE OF THE WHOL Tuesday, , 03 7:40 PM `i� - � . , 2%,�re,;�'' _ Cali CONFERENCE ROOM r STATUS: / ,A, 1,01,(1-12 ofv :01./0 PUBLIC WORKS COMMITTEE: 4 F , '1-1'ec c__q_e--4----' 1. Crack Filling Project - Bid Opening Results r 4, Q a- 2. Van Emmon Street Watermain Easements 41111 4-f0/2,7/(„i C',Q 3. FAU Routes (1 "--6A 4. River's Edge Subdivision Phase 2 Letter of Credit Reduction 07 / 2 5. Mill Street Public Sidewalk Repairs i/ - W � 6. Appletree Court Watermain Easement ec,a, �-_- ge=41 -71 .�� s-'_"�"•''� 7. Water Conservation Ordinan e c 8. Water Treatment Facility Design /6741-11 9. Mill& Van Emmon Street Watermain-Bid Opening Results ECONOMIC DEVELOPMENT COMMITTEE: 0 ! / 2" 1, PC 2001-06 Grande Reserve - Annexation Agreement Update l ' 1"l , 2. Zoning Text Amendment for Special Use R-1 for an Antique Store& PC 2003-02 Greene Rezone of 9818 PUBLIC SAFETY COMMITTEE: - 1. Monthly Police Reports for April 2003 • .A7-4:1-'2.- ' F J t.,•,--2 40 ''. 2. Request Purchase of Replacement Vehicles Aly• 3. Request Approval of Officer at High School-New Contract for 2003 ®(,J,r �� 4. Weather Warning Sirek)$7,000 ADMINISTRATION COMMITTEE: '4 09147 / L ,. 1 1. Monthly Billing-Water AccountsI.vs III 4 %f/, 4'R 2. Employee Manual 4--- / , 3. Yorkville Road Program- Smith Contract with Supplement a. P P . l 4. Ordinance Revising Development Fees C- ' % 5. GASB 34 Fixed Assets Policy Gi, '"e PARK BOARD: el°T- 1-404_____/ /4"--r-"") ."--1-#4.-----� 1. Skate Park Recommendation - Results of Bid Opening co 2. Fox Hill Landowners License Agreements Additional Business • • f )( cJI- I UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator \ From: Joe Wywrot, City Engineer s t- - Subject: 2003 Joint & Crack Filling—Results Of Bid Opening Date: May 28, 2003 Bids were received on May 28, 2003 for the referenced project. This project consists of routing and filling construction joints and random cracks in the White Oak Estates and Blackberry North subdivisions. We are using MFT funds for this project, therefore we must follow IDOT guidelines. The following bids were received: Midwest Tar Sealer Co. $22,870.80 1485 E. Thorndale Ave. Itasca, Illinois 60143 SKC Construction, Inc. $24,420.93 P.O. Box 503 West Dundee, Illinois 60118 Behm Pavement Maintenance, Inc. $25,412.00 3010 Route 176 Crystal Lake, Illinois 60014 Fahrner Asphalt Sealers, Inc. $29,477.92 2800 Mecca Drive Plover, Wisconsin 54467 Aurora Blacktop, Inc. $39,134.48 1065 Sard Ave. Montgomery, Illinois 60538 Engineer's Estimate $26,682.60 The low bidder, Midwest Tar Sealer Co., has a valid IDOT certificate of eligibility. Based on the results of the bids, I recommend that we award the contract to Midwest Tar Sealer Co. for the bid amount of$22,870.80. Since we have appropriated about $4000 more than the bid amount, I would like to add the Cannonball Hill subdivision to the project if we can. Crack filling that entire subdivision should cost less than $2500. We will evaluate costs once White Oak and Blackberry North are completed to see if this is possible. Due to the timing of the bids, we have previously deci. -; o Bypass Public v' .rks Committee review and place the bid results on the J e 3, 2003 Committee o the Whole agenda. C-t*?. --f-27:13:t, UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator i� ll From: Joe Wywrot, City EngineerV C` Subject: Van Emmon Street Watermairi asen�nts Date: May 20, 2003 Attached find a copy of a proposed watermain easement at the NE corner of Bridge Street and Van Emmon Street. The easement is needed to install a fire hydrant in front of Bridgeberry Twigs when we build the Mill/Van Emmon watermain this coming summer. The main purpose of the watermain project is to re-distribute water throughout our system, but we also want to provide good fire protection for downtown. The easement is located far enough from Bridge Street that we shouldn't have to move it when IDOT rebuilds Route 47 in the near future. Bob Dearborn has signed the document, and it now needs to be approved by City Council before it is recorded. We have also requested a similar easement from Yorkville National Bank on the south side of Van Emmon just east of their parking lot. They don't have any objection to granting the easement, but just haven't returned the signed original to us yet. If we don't get that easement before the watermain is built, we will provide a stub for future connection to a hydrant at that location. I recommend that both watermain easements be approved b City Council. This item was recommended for approval b . is Works Committee at their m-- '-. in May 19, 2003. Please place thi ' em on the June 3, 2003 Committee of the Whole agenda .•r consideration. i thi --- 4,/-2 C- -.° • • • GRANT OF EASEMENT FOR WATERMAIN TO THE UNITED CITY OF YORKVILLE W E KENDALL COUNTY, ILLINOIS 7 _ _ __ _ _ _ _ _ ISCAt F 1" -20' - I _ _ __I ,, , ��SE t_ _ _ � , _ I Lu,....7 _ _ _______., _ _rte - _ w 10� - - - LOT BI I I co I I LOT 5 I Lu ^^ '' I I V in I I 70.00' I ce GRANTOR'S PROPERTY ..- N0603'06•E I M THAT YORKVILLE, OF ESC I AND 6 IN_DWS 1 OF BLACK'S ADDITION 70,00' moo. W TO'HEART DESCRIBED AS FOLLOWS: BEGINNING THE 50603'06•,„.../\ ,183'S6'S4• WEST CORNER F6DOF SAIDELOTB5; THENCE NORTH NE OF ALONG THE - \\ M' NEST UNE OF 8R1DCE STREET,BEING THE EAST UNE OF SAID LOT r7/4;/7 5.58 FEET: THENCE NEST PARALLEL WITH THE NORTH UNE OF SAID LOT 5,100 FEET TO THE NEST UNE OF SAID LOT 5; _ ////� 20.67' THENCE WEST ON THE SAME UNE CONTINUED 27 FEET; THENCE N83'56'54•W SOUTH PARALLEL WITH THE REST LINE OF SAID LOT 6, 58 FEET EASEMENT 58336'54•E TO THE SOUTH UNE OF SAID LOT 6; THENCE EAST ALONG THE PARCEL 10,00' SOUTHEAST CORNER SOUTH UNE OF SAID LOTS 6 ANO 5,127 FEET TO THE POINT OF P.O.E. LOT 5 BEGINNING.IN THE VILLAGE OF YOMVILLE,KENDALL COUNTY. LUNOIS. VAN EMMON STREET , OWNER'S CERTIFICATE STATE OF ILLINOIS) PERMANENT WATERMAN EASEMENT )SS COUNTY OF KENDALL) THAT PART OF LOT 5 IN BUCK'S ADDITION TO YORKVILLE, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST 1HE UNDERSIGNED.OWNERS OF THE PROPERTY DESCRIBED UNDER GRANTOR'S - CORNER OF SAID LOT 5; THENCE NORTH 83 DEGREES 56 MINUTES PROPERT'+SHN HEREON,FOR AND IN CONSIDERATION OF$1.00(ONE DOLLAR)AND 54 SECONDS NEST(assumed)ALONG THE SOUTH LINE OF SAID OTHER�D ANO VALUABLE CONSIDERATION,RECEIPT OF WHICH IS HEREBY LOT 5,BEING ALSO THE NORTH LINE OF VAN EMMON STREET, ACKNOWwRLIDDGED,HEREBY GRANT TO THE UNITED CITY OF YORKVILLE,ILLINCS,THEIR 20.67 FEET FOR THE PONT OF BEGINNING; THENCE NORTH 06 RESPECTIVE UCENSEES,SUCCESSORS AND ASSIGNS.JOINTLY AND SEVERALLY,THE DEGREES 03 MINUTES 06 SECONDS EAST,10.00 FEET; THENCE PERMANENT EASEMENT DESCRIBED HEREON,TO CONSTRUCT,OPERATE.MAINTAIN, NORTH 83 DEGREES 56 MINUTES 54 SECONDS NEST.10.00 FEET: RENEW,RELOCATE AND REMOVE,FROM TIME TO TIME.WATERMAIN AND OTHER THENCE SOUTH 06 DEGREES 03 MINUTES 06 SECONDS WEST TO FACILITIES;USED IN CONNECTION WITH SAID WATERMAIN,TOGETHER WITH WOW OF SAID NORTH LINE OF VAN EMMON STREET,10.00 FEET;THENCE ACCESS TO THE SAME AND THE RIGHT FROM TIME TO TIME TO TRIM OR REMOVE SOUTH B3 DEGREES 56 MINUTES 54 SECONDS EAST ALONG SAID TREES,BUSHES AND SAPUNGS AND TO CLEAR OBSTRUCTIONS FROM THE SURFACE NORTH LINE.10.00 FEET TO THE POINT OF BEGINNING.IN THE AND SUBSURFACE AS MAY BE REASONABLY REWIRED INCIDENT TO THE GRANT UNITED CITY OF YORKVILLE.KENDALL COUNTY.ILLINOIS. HEREIN GIVEN,UNDER,ACROSS ALONG AND UPON THE SURFACE OF PROPERTY DESCRIBEDUNDERUNDER PERMANENT WATERMAIN EASEMENT. DATED ATJ(\T' 4- ,IW,ROUNDS,THIS \^J I,41= DAY OF?T./ ,2003. \ J \. ROBERT R DEARBORN,,R. / •RIY`__, DEB' L DEARBORN STATE OF ILLINOIS s. COUNTY OF KENDALL APPROVED AND ACCEPTED BY THE UNITED CITY OF YORKVILLE. STATE OF LENDS) IWNOIS,THIS DAY OF 2003 )55 COUNTY OF KENDALL) I. NOTARY PUBLIC,IN AND FOR SIJD�COUNTY AND STATE BY. MAYOR AFORESAID,DO HEREBY CERTIFY THAT ROhcr - T V 7 } EnC‘ca.,rn 7r. \. .V•K \_.�Cbor r., .PERSONALLY KNOWN TO ME TO BE THE ATTEST: SAME PERSONS WHOSE NAMES ARE SUBS ABED TO THE FOREGOING INSTRUMENT, CITY CLERK APPEARED BEFORE ME THIS DAY IN PERSON AND ACKNOWLEDGED THAT THEY SIGNED AND DELIVERED THE FOREGOING INSTRUMENT AS THEIR OWN FREE AND VOLUNTARY ACT,FOR THE USES AND PURPOSES THEREIN SET FORTH. . OVEN UNDER MY HAND AND NOTARIAL SEAL TMS I,5 DAY OF('EV-, .2003 6-1 NOTAU UC STATE OF ILLINOIS) MY COMMISSION EXPIRES: 10-gyp•Olo )SS COUNTY OF KANE) THIS IS TO CERTIFY THAT ENGINEERING ENTERPRISES,INC.HAS PREPARED THIS GRANT OF EASEMENT AS SHORN BY THE I ANNEXEDKIPLAT WHICH IS A TRUE AND CORRECT REPRESENTATION ERE OF SAID PROPERTY,FOR TME USES AND PURPOSES DESCRIBED HEREIN. ALL DISTANCES SHORN ARE IN FEET AND DECIMALS THEREOF. GIVEN-UUNNDER MY HAND MID SEAL AT SUGAR GROVE,ILLINOIS, THIS E ?t. m'fN0",1VtiJ' DAY OF �(L' 2003. Engineering Enterprises, Inc. -°IPROF�;ONAL'O CML ENGINEERS&LAND SURVEYORS 5'.}...1c LAND 1*: O 52 Wheeler Road ....sun SURVEYOR. � BY R �//�� Sugar Grove, Illinois 60554 NI/•.,• ;• $90NA LAND SURVEYOR #2724 Phone: (630) 466-9350 This,.. ... \�F EXP-T1-30-Da PR03:YDDnD-A DWG. YOOID-Al2 r.Jt .3 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: FAU Routes Date: May 8, 2003 I met Lou Paukovitz of IDOT on April 30th regarding FAU routes in the Yorkville area. Yorkville is now officially within the Chicago metropolitan area, therefore we can request FAU route designations for certain roads. The FAU(Federal Aid Urban) designation makes a road eligible for federal funds if we have a construction project. State and County roads have FAP (Federal Aid Primary) or FAS (Federal Aid Secondary) designations, and already are eligible for federal funding. I recommend that we request FAU designation as collector roads for the roads listed below: Mill Road (Galena to Orchard) Kennedy Road (Galena to Route 47) Bristol Ridge Road (Route 34 to Cannonball) Countryside Parkway (Center Parkway to Route 34) Center Parkway (Route 34 to Countryside Parkway) McHugh Road (Spring Street to Kennedy Road) Spring Street (McHugh Road to Route 47) River Road (Route 47 to Eldamain) Somonauk Street (Route 47 to Game Farm) Game Farm Road (Somonauk to Route 34) Cannonball Trail (Route 34 to Route 47) Van Emmon Road (Route 47 to Route 71) Mill Street (Van Emmon to Route 126) Fox Road (Route 47 to High Point) Refer to the attached map to see how these roads relate to each state and county roads as well as each other. Some of these roads already have FAS designation (Bristol Ridge, Fox, Van Emmon, etc.)for some or all of their lengths,but Lou recommended that we request FAU designation. Designation as a minor arterial would be a possibility for Cannonball Trail (Route 34 to Route 47). Doing so, however, could require construction of wider lanes and longer radii at curves, which encourage higher speeds. Designating it as a collector gives us more flexibility on the type of road we want to have there. Once we settle on which streets that we would like to designate, IDOT will review the request make sure it is reasonable. They will then send the request on to IDOT's District 1 office, which will process it through the Kane County Council of Mayors. Please place this ite the Public Works Committee agenda of May 19, 2003 for consideration. 1(2 ocervo,7,4 UNITED CITY OF YORKVILLE From the Desk of Liz I'Annt June 2, 2003 TO: Mayor and City Council RE: June 3, 2003 Committee of the Whole Meeting Please add the attached FAU Route Map to your packet under Public Works Item #3. If you have any questions, please contact me. Thank you, •I Liz D'Anna Deputy Clerk cc: Department Heads ' -)( C • UNITED CITY OF YORKVILLE To: Tony Graff, City Administrato From: Joe Wywrot, City Engineer 144k II Subject: River's Edge Subdivision—Phase 2 Letter of Credit Reduction No. 2 Date: May 12, 2003 Attached find a request from the developer for a reduction in the letter of credit for River's Edge—Phase 2. I have reviewed the request and recommend approval with one modification, that being to allow a reduction to 15% of the engineer's estimate rather than 25%. Please refer to the attachments for details. The reduction would be $340,757.24, which is higher than the amount requested. The new letter of credit amount would be $208,156.72. Please place this item on e Public Works Committee agenda of May 19, 200 c.,r consideration. / #43WPr ,TX-1/4') • • Cc: Dick Stanciu, S&K Development, Inc. 12-May-03 Letter of Credit/Bond Reduction Subdivision: River's Edge - Unit 2 Reduction No. 2 LOC/Bond LOC/Bond Approved Amount to remain Substantially complete Amount to remain Item after Red. No.1 prior to Red. No.2 Reduction No.2 Amount after Red. No.2 San. Sewer $247,680.35 $61,920.09 $247,680.35 $24,768.04 $37,152.05 Watermain $114,019.85 $28,504.96 $114,019.85 $11,401.98 $17,102.98 Storm Sewer $110,188.25 $27,547.06 $110,188.25 $11,018.82 $16,528.24 Pavement $212,975.90 $234,273.49 $212,975.90 $202,327.11 $31,946.39 Miscellaneous* $217,541.50 $196,668.36 $140,914.30 $91,241.30 $105,427.07 Totals $902,405.85 $548,913.96 $825,778.65 $340,757.24 $208,156.72 Notes: 1) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items. * Miscellaneous includes public sidewalk, streetlighting and signage, erosion control, - landscaping, and nuisance drains. 1 II III • S & K Development, L.L.C. Post Office Box 307, Wheaton, Illinois 60189 • (630)462-7907/FAX(630)462-9011 April 24, 2003 Joe Wywrot City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Request for Letter of Credit Reduction #2, River's Edge Subdivision,Phase Two • Dear Joe; Enclosed is our request for a reduction of the "Letter of Credit" for River's Edge Subdivision,Phase Two. This is our request for a second reduction,which is in the amount of two hundred sixty-six thousand three hundred sixty and 32/100ths ($266360.32)dollars. If you have any questions or comments, please contact the undersigned. Therefore, we believe the current Letter of Credit should be in the amount of two hundred eighty-two thousand five hundred fifty-three and 65/100ths ($282553.65) dollars. We would appreciate a response to this request as soon as possible. Sincerely, S & K I evelopment, LLC Carol M. Ultsch • enclosure Request for Reduction of Letter of Credit 410 Fox River Estates Phase II-Yorkville,Illinois April 1,2003 Prepared for S&K Development,LLC Prepared By:S&K Development,LLC 586 Kelly Avenue 586 Kelly Avenue Yorkville,Illinois 60560 Yorkville,Illinois 60560 (630)553-3024 °A, Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete Roadway Improvements 1 Fine Grading(+1-0.1") 12,646 SY $ 0.40 $ 5,058.40 100% $ 0.00 2 Geo-Textile Fabric 12,646 SY $ 1.00 $ 12,646.00 100% $ 0.00 3 Aggregate Base Course, 10" 3,013 CY $ 18.70 $ 56,343.10 100% $ 0.00 4 Bituminous Material Prime Coat 5,423 GAL $ 1.35 $ 7,321.05 100% $ 0.00 5 Bituminous Binder,2.5" 1;525 TON $ 28.50 $ 43,462.50 100% $ 0.00 6 Bituminous Surface, 1.5" 915 TON $ 32.80 $ 30,012.00 0% $ 30,012.00 7 Combination Curb&Gutter,M3.12 252 LF $ 15.05 $ 3,792.60 100% $ 0.00 8 Combination Curb&Gutter,B6.12 6,258 LF $ 8.25 $ 51,628.50 100% $ 0.00 9 Clean and Tack 10,847 SY $ 0.25 $ 2,711.75 0% $ 2,711.75 Roadway Total $ 212,975.90 $ 32,723.75 • Concrete Sidewalks 31,928 SF $ 3.00 $ 95,784.00 20% $ 76,627.20 SANITARY 1 8"PVC(SDR 26)(0'-12') 1,239 LF $ 16.90 $ 20,939.10 100% $ 0.00 2 8"PVC(SDR 26)(12'-20') 1,100 LF $ 17.80 $ 19,580.00 100% $ 0.00 3 8"PVC(SDR 21)(I2'-20') 0 LF $ 24.10 $ 0.00 0% $ 0.00 4 8"PVC(SDR 18)(12'-20') 0 LF $ 23.95 $ 0.00 0% $ 0.00 5 24"PVC(DR25,C905) 1,085 LF $ 74.95 $ 81,320.75 100% $ 0.00 6 Excavate and Replace Soil 1 LS $ 10,000.00 $ 10,000.00 100% $ 0.00 7 Brush Cleaning 1 LS $ 5,000.00 $ 5,000.00 100% $ 0.00 8 Trench backfill(interceptor) 0 LF $ 85.90 $ 0.00 0% $ 0.00 9 48"Manhole(0-12') 10 EA $ 1,485.00 $ 14,850.00 100% $ 0.00 10 48"Manhole(12'-20') 2 EA $ 1,755.00 $ 3,510.00 100% $ 0.00 11 48"Manhole(20'+) 3 EA $ 5,790.00 $ 17,370.00 100% $ 0.00 12 60"Drop Manhole(12'-20') 0 EA $ 3,990.00 $ 0.00 0% $ 0.00 13 60"Drop Manhole(20'+) 0 EA $ 3,500.00 $ 0.00 0% $ 0.00 • 14 60"Manhole(20'+) 0 EA $ 3,500.00 $ 0.00 0% $ 0.00 11/0 • Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete 15 6"Service(Short) 24 EA $ 375.00 $ 9,000.00 100% $ 0.00 16 6"Service(Long with TBF) 32 EA $ 1,185.00 $ 37,920.00 100% $ 0.00 17 6"Forcemain(D.I.P.CL52) 0 LF $ 16.70 $ 0.00 0% $ 0.00 18 Cleanout Manhole 0 EA $ 4,250.00 $ 0.00 0% $ 0.00 19 Air Release Valve&Vault 0 EA $ 4,790.00 $ 0.00 0% $ 0.00 20 20"Steel Casing-Jack and Bore 105 LF $ 185.00 $ 19,425.00 100% $ 0.00 21 Connect to Interceptor Manhole I EA $ 2,490.00 $ 2,490.00 100% $ 0.00 22 Trench Backfill(0-12')(CA-6') 245 LF $ 18.90 $ 4,630.50 100% $ 0.00 23 Trench Backfill(12'-20')(CA-6') 50 LF $ 32.90 $ 1,645.00 100% $ 0.00 Sanitary Total $ 247,680.35 $ 0.00 WATER MAIN 1 6"D.I.W.M.(CL52)with encasement 18 LF $ 17.90 $ 0.00 0% $ 0.00 2 8"D.I.W.M.(CL52)with encasement 3,271 LF $ 18.35 $ 60,022.85 100% $ 0.00 3 12"D.I.W.M.(CL52)with encasement 0 LF $ 30.35 $ 0.00 0% $ 0.00 4 Fire Hydrant 9 EA $ 1,800.00 $ 16,200.00 100% $ 0.00 • 5 8"Valve and Vault 0 EA $ 1,500.00 $ 0.00 0% $ 0.00 6 8"Valve and Box 8 EA $ 890.00 $ 7,120.00 100% $ 0.00 7 12"Valve and Vault 0 EA $ 2,090.00 $ 0.00 0% $ 0.00 8 1"Service(Short) 27 EA $ 290.00 $ 7,830.00 100% $ 0.00 9 1"Service(Long with TBF) 29 EA $ 685.00 $ 19,865.00 100% $ 0.00 10 16"Steel Casing-Jack and Bore 0 LF $ 185.00 $ 0.00 0% $ 0.00 11 Trench Backfill(CA-6') 284 LF $ 10.50 $ 2,982.00 100% $ 0.00 Water Main Total $ 114,019.85 $ 0.00 STORM SEWER 1 8"A.D.S. 0 LF $ 15.00 $ 0.00 0% $ 0.00 2 10"A.D.S. 0 LF $ 18.00 $ 0.00 0% $ 0.00 3 10"RCP(CL V) 0 LF $ 12.00 $ 0.00 0% $ 0.00 4 10"PVC(SDR18) 0 LF $ 18.00 $ 0.00 0% $ 0.00 5 12"A.D.S. 225 LF $ 14.50 $ 3,262.50 100% $ 0.00 6 12"RCP(CL V) 1,042 LF $ 16.00 $ 16,672.00 100% $ 0.00 7 12"PVC 0 LF $ 20.00 $ 0.00 0% $ 0.00 • 2 % •Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete 8 15"A.D.S. 385 LF $ 22.00 $ 8,470.00 100% $ 0.00 9 15"RCP(CL IV) 270 LF $ 17.75 $ 4,792.50 100% $ 0.00 10 18"A.D.S. 0 LF $ 25.00 $ 0.00 0% $ 0.00 11 18"RCP(CL III) 516 LF $ 20.00 $ 10,320.00 100% $ 0.00 12 18"PVC 0 LF $ 25.00 $ 0.00 0% $ 0.00 13 21"A.D.S. 0 LF $ 27.00 $ 0.00 0% $ 0.00 14 21"RCP(CL III) 233 LF $ 23.00 $ 5,359.00 100% $ 0.00 15 24"RCP(CL III) 0 LF $ 38.00 $ 0.00 0% $ 0.00 16 27"A.D.S. 0 LF $ 29.00 $ 0.00 0% $ 0.00 17 27"RCP(CL III) 567 LF $ 32.75 $ 18,569.25 100% $ 0.00 18 30"A.D.S. 0 LF $ 30.70 $ 0.00 0% $ 0.00 19 30"RCP(CL III) 0 LF $ 34.00 $ 0.00 0% $ 0.00 20 36"A.D.S. 116 LF $ 34.50 $ 4,002.00 100% $ 0.00 21 38"RCP(CL III) 0 LF $ 42.00 $ 0.00 0% $ 0.00 22 24"Inlet 16 EA $ 660.00 $ 10,560.00 100% $ 0.00 23 36"Manhole 1 EA $ 720.00 $ 720.00 100% $ 0.00 • 24 36"Catch Basin 12 EA $ 795.00 $9540..00 100% $ 0.00 25 48"Inlet 3 EA $ 820.00 $ 2,460.00 100% $ 0.00 26 48"Catch Basin 0 EA $ 945.00 $ 0.00 0% $ 0.00 27 48"Manhole 0 EA $ 935.00 $ 0.00 0% $ 0.00 28 60"Manhole 10 EA $ 1,120.00 $ 11,200.00 100% $ 0.00 29 72"Manhole 0 EA $ 2,100.00 $ 0.00 0% $ 0.00 30 8"FES A.D.S. 0 EA $ 120.00 $ 0.00 0% $ 0.00 31 10"FES A.D.S. 0 EA $ 120.00 $ 0.00 0% $ 0.00 32 10"FES RCP 0 EA $ 550.00 $ 0.00 0% $ 0.00 33 12"FES A.D.S. 0 EA $ 130.00 $ 0.00 0% $ 0.00 34 12"FES RCP with Riprap 0 EA $ 550.00 $ 0.00 0% $ 0.00 35 15"FES w/Grate ADS w/Grate&Riprap 0 EA $ 130.00 $ 0.00 0% $ 0.00 36 18"FES w/Grate RCP w/Grate&Riprap 0 EA $ 650.00 $ 0.00 0% $ 0.00 37 18"FES w/Grate ADS w/Grate&Riprap 0 EA $ 150.00 $ 0.00 0% $ 0.00 38 21"FES w/Grate ADS w/Grate&Riprap 0 EA $ 150.00 $ 0.00 0% $ 0.00 39 27"FES w/Grate ADS w/Grate&Riprap 0 EA $ 170.00 $ 0.00 0% $ 0.00 40 30"FES w/Grate ADS w/Grate&Riprap 0 EA $ 170.00 $ 0.00 0% $ 0.00 • 3 • Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete 41 38"FES w/Grate ADS w/Grate&Riprap 1 EA $ 200.00 $ 200.00 100% $ 0.00 42 Trench Backfill(CA-6) 524 LF $ 7.75 $ 4,061.00 100% $ 0.00 43 24"Steel Casing Augered 0 LF $ 225.00 $ 0.00 0% $ 0.00 44 27"Steel Casing Augered 0 LF $ 265.00 $ 0.00 0% $ 0.00 45 30"Steel Casing Augered 0 LF $ 325.00 $ 0.00 0% $ 0.00 Storm Sewer $ 110,188.25 $0.00 Total EROSION CONTROL MEASURES 1 Silt Fencing 3,410 LF $ 1.35 $ 4,603.50 100% $ 0.00 2 Temporary and Permanent Seeding 0 AC $ 3,000.00 $ 0.00 0% $ 0.00 w/fertilizer 3 Outlet Rock Rip Rap(20 SY/Outlet) 20 SY $ 10.80 $ 216.00 100% $ 0.00 4 Straw Bale Structures 9 EA $ 100.00 $ 900.00 100% $ 0.00 Erosion Control $ 115,907.75 $ 0.00 Total • Miscellaneous 1 Street Lights-Complete Assembly 10 EA $ 2,385.00 $ 23,850.00 100% $ 0.00 2 Street and Stop Signs 4 EA $ 135.00 $ 540.00 100% $ 0.00 3 Difference Per City of Yorkville $ 43,800.00 Miscellaneous $ 2,520.00 $ 68,190.00 Total Nuisance Drains 1 6"HD PVC 1,827 LF $ 14.00 $ 25,578.00 100% $ 0.00 2 Front Yard Inlet 8 EA $ 600.00 $ 4,800.00 100% $ 0.00 3 Rear Yard Inlet 2 EA $ 600.00 $ 1,200.00 100% $ 0.00 4 2"HD PVC 1,627 LF $ 10.00 $ 16,270.00 100% $ 0.00 Nuisance Drains $ 47,848.00 Total • 4 • c • Estimated Estimated Cost of Total Completed Work Roadway Total $ 212,975.90 $ 180,252.15 Concrete Sidewalks $ 95,784.00 $ 19,156.80 Sanitary Total $ 247,680.35 $ 247,680.35 Water Main Total $ 114,019.85 $ 114,019.85 Storm Sewer Total $ 110,188.25 $ 110,188.25 Erosion Control total $ 5,719.50 $ 5,719.50 Miscellaneous Total $ 68,190.00 $ 68,190.00 Nuisance Drains $ 47,848.00 $ 47,848.00 Subtotal: $ 902,405.85 $ 793,054.90 10%Contingency $ 90,240.59 Original Letter of Credit $ 992,646.44 Estimated Cost to Complete $ 76,627.20 • 10%Contingency $ 7,662.72 Estimated Cost of Completed Work $ 793,054.90 Deduct 25% $ 198,263.73 New Letter of Credit $ 282,553.65 Previous Reduction $ 443,732.47 This Reduction in Letter of Credit $ 266,360.32 • 5 _ -1 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Mill Street Sidewalk Date: May 20, 2003 There is $35,000 budgeted for sidewalk improvements this year. We put a press release in the Kendall County Record a few weeks ago and are getting a good response from residents. We also typically have some city-funded repairs and a city-funded section of new sidewalk in the annual project. Last year the new sidewalk was on a section of Fox Street. We can continue the Fox Road sidewalk this year, but some catch basins would need to be relocated by Public Works beforehand. This could present a timing problem if we try to build that sidewalk this year. Another possible section of walk would be on Mill Street and/or Route 126 for the new middle school. The school district currently has no plans to construct this sidewalk. We couldn't afford to build this entire sidewalk in one year, but it could be done over a 2-year timeframe. I spoke with Brian DeBolt, who suggested that the School Board and City Council explore an agreement where the city constructs the Mill Street sidewalk this year, and the school district constructs the Route 126 sidewalk next year. The Mill Street sidewalk would cost about $15,000. Brian and I both feel that the sidewalk should be located in an easement on school district property to keep it away from the road and avoid the roadside swale, hydrants, utility boxes, and power poles. At their meeting last night, the Public Works Committee discussed the issue and a consensus was reached that building the sidewalk on Mill Street this year was the right thing to do. The committee also recommended that this item be placed on the June 3, 2003 Committee of the Whole agenda for concurrence and to discuss if we need to meet with the School Board to talk about this sidewalk issue and perhaps other issues. We always try to get the sidewalk project finished before school opens, therefore we need to proceed now with preparation of the bid documents. I will include the Mill Street sidewalk quantities in the bid documents. The bid opening is scheduled for June 20, 2003. If we wait any longer, we would need to bypass Public Works Committee review of the bid results if we want to get the sidewalk built before school opens. en •1 11,ROOM ,),...,V.V.)... V ‘ 4 • . / a* . 00 144.4.°5* i i / . , / / Oft / Alt •"••••••ON.O.O4Tri \.1 1pp--.• „JA +drillii 0.1*4 PO. V s' OW...61LO / MAO*. .' r.....41•3 • ; .. t, ' •I. i '.. .". . / // . isore'48 's ••••1 / / ,1' . .. , 1, Proposed Mill St. Sidewalk / , „ - ,,t..._ 4000 SQ. FT. 1 70177'20* 1 mo......sg..... ''''). ..; NEW YORKVILLE /• INTERMEDIATE • ,./ .‘.. , / i pot nex,sio v45007SCHOOL ... 1 . 1 ocAlt0t4 MO WOOOW / i .-.• - . •'' . ' ............ ------ . // . • - . '."--,i.,„„ e'. - // 1 • --- -• 0 ,::,...„. . 2„.::.:•., s...%%''''."':".•:..::,'''' - '4'14* .°''Qg g.6 .4 .13 .6 :'''' ''' '' ' ''''Jl / / .. .1. f, 0 0 i * A 2g / / / / * ,- .. i . .... 1 * • * , ---„:::-.:-..,:„,,,. "*"•, ,i(:-1/4,-„,,, - _ ...- - NOM 0 *"'<%••4 Ilk . ''''",, -. 0 i 1 , ' ",•OO %11%k%,,. . 7--.,,,, §„ , '''.1:---- • -.. . • .. .. : 4 r ' r..............) 4, i,f Rc1G: • UNITED CITY OF YORKVILLE To: Tony Graff, City Administra or From: Joe Wywrot, City Engineer ®�' Subject: Apple Tree Court Watermain asement Date: May 13, 2003 Attached find one copy of a proposed easement for a watermain we plan to build this summer as part of the Apple Tree Court roadway project. The purpose of the easement is to allow the construction of a watermain from Apple Tree Court to an existing watermain in Beecher Park. Currently Apple Tree Court has two sources of water supply, one being from Route 47 and the other coming from the west through Beecher Park and the end of the cul- de-sac. The Route 47 watermain will have to be abandoned when IDOT widens Route 47 in a few years. Since we are planning to re-pave Apple Tree Court this year, we want to construct a watermain now to replace the Route 47 watermain. Doing so will eliminate the need to cut into the new road in the future. Dan Kramer has reviewed the easement'recommends approval (see attachment). The easement terms are to replace the concrete driveway(which we would have to do anyway) and grass restoration with sod. • recommend approval of this easement. Please place this item on the Public Works Committee agenda of May 19, 2003 for consideration. ,37/-;/ 3 • 05/09/2003 08 12 FAX 630 553 5764 DANIEL J. KRAMER002/002 United City of Yorkville r ' I--1, County Seal of Kendall County Er - 1Yx 800 Game Farm Road /'..II L—��~ in Yorkville, Illinois 60560 t W U,.::~ O Phone;630.553-4350 O • '9 f0'" Fax:630-553-7575 May 6,2003 . Joe Wywrot, City Engineer City of Yorkville . 800 Game Farm Road Yorkville, IL 60560 RE: Olsen Appletree Court Water Easement • Dear Joe: Please be advised that I reviewed the proposed easement that you forwarded to me from • Attorney Tom Grant in regard to Mr. &Mrs. Olson on Appletree Court. Other than minor word changes the thoughts conveyed in the easement are exactly what we have transitionally used for the United City of Yorkville, other than adding the word manholes - which I don't know that you do in a water main easement as apposed to sanitary sewer or storm storage easement. However, if we don't put in manholes there is no harm having the language present therein. I have no problem with the City agreeing to the proposed easement presented and would recommend that we move ahead. I am covering Tom Grant with a copy of this letter. : IYou . rs, Daniel J.Kramer Attorney at Law DJK/pdc cc: Tom Grant • PREPARED BY: • Thomas W. Grant Attorney at Law PO Box 326 Yorkville, IL 60560 (630) 553-0088 RETURN TO: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 GRANT OF PERMANENT EASEMENT FOR WA TERMAIN EASEMENT CONTRACT WHEREAS, the UNITED CITY OF YORKVILLE, a Municipal Corporation, organized and existing under the laws of the State of Illinois, hereinafter referred to as • GRANTEE, installs, operates and maintains, as a part of its corporate functions, water mains and outlets, with all necessary appurtenances thereto, through and across lands lying and being in the United City of Yorkville,Kendall County, Illinois, or immediately adjacent thereto, including the hereinafter described land of the GRANTORS; and WHEREAS, RONALD J. OLSON and MAXINE V. OLSON, are the owners, subject to diverse matters of record, of the real estate hereinafter described as and under the caption of"Exhibit A" and are willing to grant an Easement over, upon, along, under, through, and with reference to said real estate for the purposes herein specified. NOW, THEREFORE, the GRANTORS, RONALD OLSON and MAXINE OLSON 41 Riverside Drive, Yorkville, Illinois, Illinois, for and in consideration of the • sum of $10.00 and other good and valuable considerations in hand paid, the receipt and sufficiency of which are hereby acknowledged, do hereby grant, give and convey unto • the UNITED CITY OF YORKVILLE, a Municipal Corporation, of the County of Kendall and State of Illinois, its successors and assigns, the perpetual easement, privilege, right and authority to construct, reconstruct, repair, inspect, maintain and operate a public watermain, including any and all necessary manholes, and underground connections, underground appliances and other underground structures and appurtenances as may be deemed necessary by the UNITED CITY OF YORKVILLE, a Municipal Corporation, the GRANTEE, over, along, upon, under and through the herein described tract of land owned by the GRANTORS. This Grant of Permanent Easement is made and given subject to the following conditions and reservations: 1. The GRANTORS, their successors and assigns, shall have and retain all • rights to the use and occupation of said real estate except as herein expressly granted or necessarily interfered with by the maintenance and operation of the watermain. 2. Said watermain and all appurtenances thereto shall be constructed and maintained at the sole cost and expense of the GRANTEE. 3. The GRANTEE shall indemnify and save harmless the GRANTORS, their successors and assigns, from any loss, damage or expense in the nature of legal liability which the said GRANTORS may suffer, incur or sustain or from which the said GRANTORS may become legally liable arising or growing out of any injury or damage to persons, or damage to real or personal property, caused by any negligence of the GRANTEE, or its contractors, sub-contractors, agents or representatives, or any of them, • / i in the installation, maintenance and operation of said watermain and its appurtenances. • 4. The GRANTORS, their successors and assigns, covenant and agree that they shall not in any manner disturb, damage, destroy, injure or obstruct said public watermain or the appurtenances thereof, and will not obstruct or interfere with the GRANTEE, its contractors or sub-contractors or with the agents or employees of them or either of them, in the exercise of any of the rights, privileges or authorities hereby given and granted. 5. As additional consideration for this Grant of Permanent Easement, the City agrees that it shall, at the time of and as part of the project of the installation of the public watermain, at the sole cost and expense of the GRANTEE: a) Restore and replace the entire existing concrete driveway and concrete • driveway apron located on and adjacent to the easement area and serving the residential structure now situated on the land on the GRANTORS. The driveway and driveway apron shall be constructed on a stone base and shall consist of not less than 6" of concrete poured over the stone base and reinforced with wire mesh.; and b) Restore and replace the surface of the easement area and adjoining areas disturbed or damaged during construction to its nearly identical condition prior to commencement of construction, including the replacement of all landscaping damaged or interfered with in connection with the installation of the public watermain, leaving the surface of the easement area and adjoining areas free from debris and rocks. Grass areas destroyed or interfered with shall be restored by the installation of black dirt top soil and sod. • 6. The GRANTEE shall signify its acceptance of this Grant of Permanent • Easement in writing. 7. This indenture and the covenants and agreements herein contained shall run with the land and shall be binding upon the GRANTORS,.their successors and assigns, and upon the GRANTEE, its successors and assigns, and shall be in full force and effect when accepted by the GRANTEE in the manner herein provided. IN WITNESS WHEREOF, the GRANTORS have executed this Grant of Permanent Easement this /3 day of n(), , 2003. z t 61-Q 5 onald J. Ols Maxine V. Olson • STATE OF ILLINOIS ) )SS COUNTY OF KENDALL ) I the undersigned, a Notary Public in and for said County, in the State aforesaid, do hereby certify that RONALD J. OLSON and MAXINE V. OLSON, his wife, personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this day in person, and acknowledged that they signed, sealed and delivered the said instrument as their free and voluntary act, for the uses and purposes therein set forth. Given under my hand and official seal this (� day of in i 2003. �r - Jr rrr�o �. ssb% ty ;=_ z •ry Puolic Oin rlT �.lT j ACCEPTANCE • The foregoing Easement is accepted this day of , 2003. UNITED CITY OF YORKVILLE, By: City Engineer • C:\Shared\Real Estate\EASEMENT.OLSON-YORKVILLE.doc • EXHIBIT "A' • LEGAL DESCRIPTION THE EASTERNMOST 10 FEET OF LOT 3 OF APPLE TREE COURTS; IN THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS. PIN: Part of 02-23-304-006 Common Address: 105 Apple Tree Court, Yorkville, Illinois • • 05/27/2003 12:33 630553437777 CITYHOFOYORKVILLE PAGE 02 AN ORDINANCE ADOPTING WATER CONSERVATION REGULATIONS FOR THE CITY WHEREAS, the United City of Yorkville is not a home rule municipality within Article VII, Section 6A of the Illinois Constitution and, pursuant to the powers granted to it under 65 ILCS 5/1-1 et seq.; and, WHEREAS, the population of the United City of Yorkville has grown substantially in recent years and is projected to continue to grow at a rapid pace; and WHEREAS, prolonged dry periods, increased Water demand, and equipment failures from time to time may threaten the Water resources and jeopardize the health, safety, and welfare of the residents of the United City of Yorkville; and WHEREAS, Water is a limited natural resource that must be protected and the conservation of City water supplies is good and proper stewardship of those resources; and WHEREAS, it is the finding of the Mayor and City Council of the United City of Yorkville that certain mandatory Water conservation measures be imposed on the Water users of the City water supply system. NOW, THEREFORE, BE IT ORDAINED, BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS' Section 1. The Yorkville Municipal Code of 1994 as amended, shall be and is hereby further amended to adopt and incorporate therein certain water conservation measures in the City, limiting watering of lawns and other uses of water during certain hours and establishing other regulations, as follows: TITLE 7 Water and Sewer CHAPTER 5 Water Conservation Regulations SECTION 7-5-15 Section 2. The Yorkville Municipal Code of 1994, as amended, shall be and is hereby further amended to provide for the collection of unpaid fines assessed for violation of the Water Conservation Regulations herein adopted, by adding the amount of any unpaid fine to the water bill due for the property at which the offense occurred, as follows: 05/27/2003 12:33 630553437777 CITYHOFOYORKVILLE PAGE 03 TITLE 7 Public Ways CHAPTER 5 Water Use and Service SECTION 7-5-15 Water Conservation 1. The amount of any fine due pursuant to section 7-5-15 of this Chapter, for a violation of the provisions of Article 111 of this Chapter occurring at a property in the City, if it has not otherwise been paid as provided therein, shall be added to the amount of any bill for water consumption rendered in respect to said property pursuant to this section, Section 3. Any and all ordinances, resolutions, and orders, or parts thereof, which are in conflict with the provisions of this Ordinance, to the extent of any such conflict, are hereby superseded and waived. Section 4, If any section, subdivision, sentence or phrase of this Ordinance is for any reason held to be void, invalid, or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance, Section 5, This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. ADOPTED THIS DAY OF , 2003. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS DAY OF- , 2003. Arthur F. Prochaska Jr. Mayor ATTEST: Jackie M.ilschewski City Clerk 05/27/2003 12:33 630553437777 CITYHOFOYORKVILLE PAGE 04 Published in pamphlet form by authority of the City Council of the United City of Yorkville, Kendall County, Illinois, this day of , 2003, City Clerk 05/27/2003 12:33 630553437777 CITYHOFOYORKVILLE PAGE 05 United City of Yorkville Ordinance No. 02- Water Conservation Regulations zt TITLE 7 PUBLIC WAYS CHAPTER 5 WATER CONSERVATION REGULATIONS SECTION 7-5-15 7-5-15. Definitions. The following words and phrases when used in this Article shall, for the purpose of this Article, have the following meanings: Drip-Irrigation System: A soaking-type hose that when in use does not result in an actual dissipation of Water. Drip-Line: Pertaining to a tree or shrub, the ground area immediately beneath the branches of the tree or shrub. Landscape/ Landscaping: Sod and seeded turf lawns, gardens, trees, shrubs, and other living plants. Permitted Hours of Water Use: A time period between 5:00 a.m, and 9:00 a.m., and between 9:00p.m. and 12:00 midnight, each day. Person: Any individual, firm, partnership, association, corporation, company, organization, or entity of any kind. City: The United City of Yorkville. Water: The water provided by and obtained by a person from the City water supply and distribution system. A. Application. 1. The provisions of this Article shall apply to all Persons using Water, and to all properties within the City or in unincorporated areas which are connected to the City's Water supply and distribution system, regardless of whether any Person using the Water has a contract for service with the City. 05/27/2003 12:33 630553437777 CITYHOFOYORKVILLE PAGE 06 2. The provisions of this Article shall apply annually from May 1 through September 30, subject to any modifications thereof, including application of these or other regulations during this or any other time,by an Emergency Proclamation issued pursuant to Section (1)below, B. Restricted Hours and Days for Specified Uses 1. Water may be used for landscape watering or the filling of swimming pools only as follows: a. All properties with even-numbered street numbers (i.e., numbers ending in 0,2,4,6, or 8) may use Water for landscape watering, or for pool filling, only on even-numbered calendar dates during Permitted Hours of Water Use. b. All properties with odd-numbered street numbers(i.e., number ending in 1,3,5,7, or 9)may use Water for landscape watering, or for pool filling, only on odd-numbered calendar dates during Permitted Hours of Water Use. c. There shall be no restrictions as to hours or days when Water may be used for any of the following: a) Landscape watering or sprinkling where such watering or sprinkling is done by a Person using a hand-held watering device; b) Filling swimming pools with a volume of fifty (50) gallons or less; c) The automatic watering of trees and shrubs by means of automatic root-feed or Drip-Irrigation Systems within the Drip Line of the tree or shrub; or d) Vehicle and equipment washing;or e) Any other lawful use of Water such as bathing, clothes washing, and other normal household uses not otherwise specifically restricted by the provisions of this Article. C. Restrictions for Sod Laying and Lawn Seeding for New Lawns, Notwithstanding the provisions of Section 8-3-3 above, the following special regulations shall apply: 1. Sod laying, lawn seeding, and the planting of other landscaping for the establishment of a new lawn or new landscaping is prohibited from July 1 through August 31 each year. 2. From May I through June 30, and from September 1 through September 30, Water may be used on new lawns(sod or seed), only as follows: 05/27/2003 12:33 630553437777CITYHOFOYORKVILLE PAGE 07 a. On the day new sod or seed has been placed on a property, a Person may use an automatic sprinkling device to apply Water to the sod or seed for a total period of time not to exceed eight(8) hours, b. For the next nine(9) days thereafter, a Person may apply water to said sod or seed each day during Permitted Hours of Water Use. c. Following the first ten (10) days after the sod or seed is placed, the provisions of Section 8-3-3 above shall apply. 3. Prior to the execution of any real estate contract for the sale of newly constructed property, the builder or owner of such new construction shall: a. Inform prospective purchasers of the restrictions upon the installation of new lawns set forth in this Article; b. Attach a copy of these regulations to the contract; and c. Obtain the signature of the purchasers) on a statement that he, she or they has (have) been informed of the new lawn installation restrictions set forth in this Article. 4. The applicant for a certificate of occupancy for any newly constructed property shall submit as a part of his application, and as a condition of issuance of such certificate, a copy of said signed statement. When an application for certificate of occupancy is submitted prior to sale of the property, and the future occupant is unknown, the applicant shall submit his signed statement that he shall comply with the requirements of this Section at the time the real estate contract is executed. D. Waste of Water Prohibited. No Person shall allow a continuous stream of Water to run off into any gutter, ditch, drain, or street inlet while using Water for restricted purposes during the Permitted Hours of Water Use. E. Exceptions. The provisions of this Article shall not apply any commercial or industrial entity for which use of Water is necessary to continue normal business operations, or to maintain stock or inventory. Provided, however,this exception shall not apply to any and all uses of Water not essential to normal business operations or maintenance of inventory or stock, and specifically shall not apply to landscape watering or pool filling. 05/27/2003 12:33 630553437777 CITYHOFOYORKVILLE PAGE 08 F. Bulk Water Rates. Bulk Water rates shall be increased to three(3)times the non-resident Water rate during the time described in Section 5-3-2(B) above. G. Hydrant Use Prohibited. Hydrants connected to the City water supply and distribution system for the purpose of providing Water for fire fighting purposes shall not be opened by any Person, other than authorized City or Fire District personnel, except for the purpose of fighting a fire. H. Emergency proclamation. 1. Whenever the Water supply of the City is diminished from any cause, including but not limited to prolonged dry period, increased Water demand, equipment failure, or Water quality concerns, to an amount which in the opinion of the City Engineer or Director of Public Works is or is likely to become dangerous to the health and safety of the public, the City Mayor is hereby authorized and empowered to issue an Emergency Proclamation specifying different or additional regulations on the use of Water. 2. Such regulations may provide for limitations on the usage of Water, limitations on days and hours of use of Water for some or all purposes, and the prohibition of specified uses of Water. 3, Upon issuing such Proclamation,the City Mayor shall make the contents thereof known to the public by posting a copy at the City Hall, and by news release to local newspapers and radio media, and may also endeavor to notify the City residents and other Persons in any other practical manner that he or she shall devise. Further, the City Mayor shall immediately deliver notice of such Proclamation, and the regulations that have been imposed by such Proclamation, to all members of the City Council. 4, The Emergency Proclamation of the City Mayor, and the regulations imposed thereby, shall remain in full force and effect until any one of the following shall first occur: a, The City Mayor determines that the emergency no longer exists and that the Emergency Proclamation, and the regulations imposed thereby, shall no longer continue in effect. b. The City Council modifies or repeals the Emergency Proclamation, and the regulations imposed thereby, by means of an ordinance enacted at any regular or special meeting of the City Council. c. The first regular meeting of the City Council occurring more than 30 days after the date of the Emergency Proclamation of the City Mayor. 05/27/2003 12:33 630553437777 CITYHOFOYORKVILLE PAGE 09 5. Any City employee or officer may, at the direction of the City Mayor, notify and warn any Person of the effect of said Emergency Proclamation and direct said Person to comply with said watering or sprinkling restrictions. If any said Person, after having first been warned about said restrictions and said proclamation, shall continue to violate said restrictions of the Emergency Proclamation, they shall be deemed to be in violation of this Article. I. Penalty. 1. Any person who or which violates, disobeys, neglects, fails to comply with or resists enforcement of the provisions of this Article other than Section 8-3- 4(A) above, shall, within ten (10) days of receiving notice of such violation, pay at the Office of the City Clerk, a fine, as follows: a. 50.00 for a first offense; b. $125.00 for a second offense, and c. $500.00 for each subsequent offense. 2. Any person who violates Section 8-3-4 (A)of the Article shall, within thirty (30) days of receiving a notice of such violation, shall be subject to imposition of a fine up to $750.00 for each offense. 3 Each day a violation occurs or continues shall be considered a separate violation for purposes of this Article. 4. The amount of any fine due pursuant to Section 8-3-10(A) above, if not paid as provided therein, shall be added to the bill for water consumption for the property at which the offense occurred. MEMO To: Mr. Eric Dhuse Director of Public Works Englnaaring Entarprisas■ Inc. From: Timothy P. Farrell, P.E. Jeffrey W. Freeman, P.E. Date: May 13, 2003 Re: Water Treatment Facility Exterior Materials of Construction EEI Job#: Y00316 As you may recall, on April 15, 2003 EEI staff presented four building material options to the United City of Yorkville Committee of the Whole (C.O.W.) for use on the fourCation Exchange Treatment Facilities currently under contract. The C.O.W. selected Option No. 3 which was presented as the bottom 1/3 of the building to be split face CMU block and the top 2/3 of the building to be fiber cement board planks with an architectural shingle roof. At that juncture, the material transition location was arbitrarily chosen at 1/3 and 2/3 of the building height. The estimated cost for the exterior wall construction was presented as $18,500.00 for that option. The C.O.W. also directed us to develop an alternative bid option for the front elevation to be face brick in lieu of the fiber cement board planks. Working through the design of the Wells No. 8 and 9 Well House and Treatment Facility, another option has been developed that is worth considering and is preferable from a design and maintenance viewpoint to the one selected. A transition between the CMU block and the fiber cement board planks at the bottom 1/3 building elevation will cause the transition to be part way through the exteriordoor frame. A material transition at this location would provide a poor overall connection and could ultimately result in a water penetration situation at the exterior door frame. Therefore, we recommend the material transition be above the exterior door frame, which is approximately 8-feet(approximately 45% of the 18-foot building height) above grade. We estimate the additional cost to construct the wall in this manner is approximately $2,225.00. We would also like to suggest the integration of utility face brick into the design to help accentuate the split face CMU block. The utility face brick is a durable, long lasting masonry material that will reduce the overall maintenance on the facility. Utility face brick is slightly larger than modular face brick, and when considering the cost of the materials and the installation of utility face brick, it is virtually the same as the split face and ground face CMU block. Please find enclosed a 22"x34" and 11"x17" print of the building elevation depicting the proposed building materials. In our professional opinion, the materials selected consisting of split and ground face CMU within a utility face brick field is superior in quality and appearance to solely split face CMU and yet is as economical to construct and maintain. Please inform us as to the direction that the City would like to proceed as soon as possible as we need to proceed with the design to satisfy schedules. If you have any questions or need additional information, please give us a call. pc: Mayor Arthur Prochaska Mr. Larry Kot, Alderman .) -, /-S/03 Mr. Tony Graff, City ministrator Mr. Joe Wywrot, City Engineer \\EEINT\EEI-DOCS\PUBLIC\Yorkville\2003\Y00316 Contract E.4 Wells No. 8 and 9 Treatment Facility\Doc\mdhuse0l.doc 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630/466-9350 Fax: 630/466-9380 www.eeiweb.com P,,,4-4- - ., / RIDGE VENT 12 MM.235#CLASS SNINDES /1 1.. -Z-11% / ALUMINUM WINDOWS-TYPICAL OG.SEAA11ESS ALUMINUM GUTTERS-TYPICAL I f/ I '----- Atinia �-FR CENOIT BOARD ALUMNMN DO BUTS / 1PoM-TYPICAL SAL IDING CEMENT BOARD J// MER -TYPICAL ALUMINUM MRAPPED FASCIA SOr UTILITY BRICK AND AlBOLDER COARSE ALUMINUM T-TYPICAL nnunnIHhIUuunnuuunnnWlnunUII111111uu11iulmHInnwlunuulluu1111i j1 1)11)1 y I lI 11)1y I y Ill I y 1 y y I y 1 y I y 1 I y I y I y I X11 y Ill I y I y I y 1 y ti-611,11,-,--, U --------------I ....,„_—_,-7-7.,.....7...77.7.....7 1 I I I I I I I I I I 1 I I I I I I IMJTY FACE BRICK - ---- ------�� ❑❑ I 1 [ I t 1 1 1 I I I I I I I III 1 1 1 1 I 1 I I ------------1 _-_ Ill 1 1 11111 111 1 I , ,I1 11111 I I 111] 111131 II I -------- -- -- •-- I I I 1 I I I r I I I I 1I . 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I III I 1 III I f I 1 I L l I I PLAQUE I 1 1 1 I I III 1-1 L `Li � L -1 L I- I I 12 I I I 4 I I I I r H FIBER CEMENT BOARD SIDING-TYPICAL L _I 1`\ J� VATER TREATMENT BUILDING SOUTH ELEVATION SCALE 1/4'=1-0' CEMENT BOARD Q - TRM-TYPK,AL IMI.233/CLASS SHINGLES -- % / R CEMENT BOARD /// SpNM.- TYPICAL LOUVER SPL SEAMLESS ALUMINUM GUTTERS-TIM/112'WSJ TT BRICK SOLDIER COURSE Y 11111►,111111111111111[111111111I111111111111111111IIIIIIIIIIIIIIIIl11111I11111111I11111111 1111 111111111111 111111111111111111 I I I 1111I1 i _ / UTNLTY FACE BRICK ALLMINIM DOWNSPOUTST \ Y ❑❑ ��= - - ❑ _ ! - WU = `Q o o 1:1 I = o Ill — U1LITY FACE BI r DAPIPE BOLLARD- _ __ �. T FACE UI) as DO Da -. 11 I WIT FIXTURE-TYPICAL 1 i 1 J T t \\I CISICRETE SIDEWALK VATER TREATMENT BUILDING EAST ELEVATION r -1 SCALE.1/4'=1-0' L J RHA REAM HAUSER ARCHITECTS 1214 SOUP FM 51EE1 NPLRI UTI 60505 IEI..(650)851-5904 COPYRIGHT© 2003 ENGINEERING ENTERPRISES, INC. FAIL(650)851-6178 Engineering Enterprises,Inc. WATER WORKS SYSTEM CONTRACT E.4 WATER TREATMENT BUILDING DATE MAY 2003 If- CoWheeler Engineers IMPROVEMENTS PRa. No. Y00316 "' CCo Vixeler Road United City of Yorkville WELLS NO. 8 & 9 WELL HOUSE SOUTH AND EAST ELEVATIONS FILE NO. ARCHITECTURAL Sugar Grove, Illinois 60554 630/466-9350 Kendall County. Illinois NO. DME Res AND TREATMENT FACILITY A, 8 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer w , Subject: Mill/Van Emmon Watermain-'kesults bf Bid Opening Date: May 30, 2003 Bids were received on May 30, 2003 for construction of a 16"watermain on Mill Street from Hydraulic Avenue to Walter Street, and a 12" watermain on Van Emmon Street from Mill Street to S. Main Street. This project is an important part of our radium removal project, and will also allow us to retire some old, small watermains along those streets. The following bids were received: Dennis W. Dwyer, Inc. $ 773,623.00 24W315 Pin Oak Lane Naperville, Illinois 60540 Swallow Construction, Inc. $ 841,026.25 4250 Lacey Road Downers Grove, Illinois 60515 Vian Construction, Inc. $1,127,847.40 1041 Martha Elk Grove Village, Illinois 60007 Engineer's Estimate $ 767,149.00 Attached find a letter of recommendation from EEI regarding this project. Based on the results of the bids and EEI's letter, I recommend that we award the contract for this project to Dennis W. Dwyer, Inc. for the bid amount of$773,623.00. We need to get this project completed before school opens on August 26th, therefore I also recommend that we bypass Public Works Committee and place this item on the Committee of the Whole agenda of June 3, 2003 for consideration. 05/30/03 FRI 13:00 FAX 4669380 E.E. I. 2001 (111:4! 52 Wheeler Reed • Sugar Grove,IL 60554 TEL: 630/466-9350 FAX: 630/466.0390 www.eslweb.com Engineering Enterprise's. Inc- May 30, 2003 Mr. Tony Graff City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Contract C.2—Mill and Van Emmon Street Water Main United City of Yorkville Kendall County, Illinois Dear Mr. Graff: Bids were received, opened and tabulated for work to be done on the above referenced project at 10:00 a.m., May 30, 2003. Representatives of the United City of Yorkville, contractors bidding the project, and our firm were in attendance. A tabulation of the bids is attached for your information and record. We recommend the acceptance of the bid and approval of award to be made to the low bidder Dennis W. Dwyer, Inc., 24W315 Pinoak Lane, Naperville, Illinois, 60540 in the amount of$773,623.00. Respectfully submitted, ENGINEERING ENTERPRISES, INC. /37--745 Bradley P. Sanderson, P.E. Project Manager BPS/dmg pc: Mr. Art Prochaska, Jr., Mayor Mr. Joe Besco. Chairman of Public Works Committee Mr. Joe Wywrot, P.E., City Engineer Mr. Eric Dhuse, Director of Public Works Ms. Tracy Pleckham, Finance Director Mr. Dennis Dwyer, Dennis W. Dwyer, Inc. G,IPUBLIC\Yorkville\20011Y00110-A Contract C.2-Mill and Van Emmon Street Finished WM1Doc11cofyo02.doc Consulting Englneere Specializing In Civil Engineering and Land Surveying Yorkville Police Department Offense Report - April 2003 fence Catrvoi ies JUL 02.:AU 02 SEP-0 Cr 02 - V'112 :D C:02. .:..J- . ,: APR Os ltii�l'02�,TUIYD2� ... � �D ::: �� t MAR t k1t- 03 TD"�.�kl� . :on 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ,cult 0 1 2 0 • 1 1 2 0 0 0 0 2 2 ery 6 8 4 7 7 7 9 6 6 8 4 3 9 24 glary 2 i 5 4 2 20 7 18 9 18 7 2 1 4 14 .bis Offenses 4 2 3 1 1 2 2 1 0 1 1 2 2 6 r trolled Substance Offenses 0 2 0 0 0 1 0 0 1 0 0 . 0 0 0 es Involving Children 0 4 1 1 3 1 i 3 3 4 2 7 0 4 13 • nal Damage 5 6 8 8 15 15 46 11 23 9 3 10 i 10 32 eptive Practices 3 4 21 1 1 3 4 2 9 2 7 2 20 g Paraphernalia Offenses 4 5 2 1 1 2 3 1 1 1 1 1 4 earrns Offenses 1 0 0 1 0 0 0 0 0 0 0 0 1 0 0 bling Offenses 0 0 0 0 0 0 0 0 0 .0 0 0 0 0 .pping 1 j 0 1 1 1 1 0 3 0 0 0 0 0 0 3tilEY:iE '�� :� .%:::Y''::��'�:':�::� :< '�'::::�:t:�?�t`:?':rt��'�.•'�`�3:'��::2�:i�>r:?�:� : >`.%: t::::��:%ss2: '::::'�:�:�:'2?'�:':�:� s�>..�:' ?:�:� :':':=S?'�:��.•''::a''•.�:�:is ..::*: tta...sem.............. :':.... 4..:::k::: ::: .:<.,:..,nif.:.. ......... uor Offenses 0 8 - 0 1 0 0 [ 1 2 0 0 1 0 1 :::::::; ::: ;: ;::: ) der 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ibery 0 0 0 i 0 0 0 0 0 0 0 0 0 0 0 Offenses 0 i 0 1 _ 0 0 0 0 0 1 .. 0 0 0 i 0 0 -ft 7 8 3 6 11 . 7 9 13 10 6 4 10 4 24 Other Criminal Offenses 10 14 14 6 16 18 14 16 17 13 18 20 15 66 triIissrdcrtts ::<.> ` A�.'R i,� :� .ILTP+i:: f .. 1 ,G :. :. SIRS.' t30 1%I084 .:: 11E0.:. J4iiY ving Under The Influence 3 10 4 12 8 4 3 9 6 8 7 10 4 29 ense/Registration Violations 24 27 22 27 27 € 38 48 36 i 18 33 >. 41 44 45 163 tbelt Citations 5 15 10 15 7 26 6 15 1 9 18 9 2 38 tbelt Warnings 6 20 7 8 8 10 4 0 9 8 8 0 11 27 •eding Citations 32 47 52 52 39 71 44 21 16 31 39 39 32 141 •eding Warnings 31 42 51 41 56 57 51 36 19 44 64 45 35 188 portation of Alcohol 2 7 0 3 2 2 3 3 2 0 1 1 2 0 3 ured Motor Vehicle 20 33 21 46 54 59 47 27 20 36 39. 32 44 151 al Citations Issued 136 189 :: 137> :2.02 174 263 217 :136 79 8t k75 164 151; 570 - al Verbal Warmcngs Issued 70 38 44 4f1 49 37 7I 34 37 35 32 33 34; 134 . r a1 Wratten W u-nmgslssaed<> 157 195 280 217 489 352 297 :234 167 297 451 285 282.: ;'1315 'r :c ,..0:l .s a _ T.: : epm;t T' ken;� .:;:: ::;:'..:�: ;'.. AP,R � riIAY;.>I.:: JUN;:�;:IU1.. � AUG.:. ;��T' ,f�C'1` .�..NPMi;SLC.:: .. JA. l... .. 1=:>;B t MAR..;: . A.PRi 0* 'OTA I.S and Run Accident 0 0 0 2 0 2 2 1 3 4 2 3 1 10 iperty Damage Accident. 9 15 18 29 23 26 21 24 23 17 20 23 - 14 74 sonal Injury Accident 0 2 3 1 3 1 3 4 5 3 1 3 0 7 al Accidents Taken 9 17 21 32 :>26 29 26 29 31 . 24., . 23 29 15;; 91 Yorkville Police Department Manhour Report - April 2003 .... .. . ...................... ................. .. .. . .... PAI404:i.:i.:!.iiitiii:;i.iii0...iii.l.:,1.i.:iAi;:i:i!.:;!.0.k0fl.::4NVi1:7;1;4V9 .1 .-4Ai,-%I.ffl:Ig1,9:14rgP?.iit igq7P.97. t Pi.Pr02itc.4..419 :,1A!..4•Mg.tgOPXil!,''.i::ili-IIATV!i-lig'-;.APg:NI' ',20ff17?.97A.44', Accidents 18.37 19.081 17.70 20.78 20.48 21.501 21.37 26.051 13.80 16.00 16.75 21.75 9.75 64.25, '...- •• , ... ... Administrative Activity 387.72 590.78 492.92 411.40 417.52 436.83 650.83 . 502.751 326.80 432.67 316.42 354.65 293.67 1,397.41 Animal Complaints 4.22 4.331 4.08 2.00 6.50 3921 3.17 3.251 2.33 2.50 4.75 3.92 2.08 13.25 - i• Arrest Activity 16.17 23.831 33.25 29.00 22.33 26.921 15.42 20.981 21.67 21.82 24.63 26.58 35.33 108.36 .......___......... ................. .... ... .... - istNericie ......_.........._.......... ........102...88........._ 87.... .....109:58....... 108.42 147.12 • 128.4711 110.03 109.681 98.48 11582 125.00 106.42 109.42 456.66 •• •••• •::••-•-• •-• Community R9ations 69.57 52.531 19.42 21.87 72.83 42.331 41.28 42.751 42.58 27.50 25.42 37.58 30.87 121.37, Departmental Duties 92.77 92.151 107.17 110.92 84.50 74.75 64.75:: , 74.581 89.43 87.58 97.08 72.08 87.00 343.74 Investigations 55.42 48.831 117.08 107.33: 96.00 90.771 143.33 106.751 142.92 116.87 89.42 100.50 45.08 351.87 __........ ..................... ..... Ordinance/Traffic Violations 82.23 65.121 70.98 84.58: 85.12 75.581 66.98 71.071 83.78 63.10 86.82 63.33 84.00 297.25 Personnel Activity 455.75 516.581 500.63 649.88: 501.57 409.75 618.25 649.75:i 698.58 466.35 344.30 434.97 516.75 1,762.37 Preventive Patrol 541.17 596.40: 547.43 590.781 702.35 626.621 541.97 550.83j 585.83 520.33 558.52 622.80 688.13 2,389.78 Public Complaints 60.27 56.78: 66.30 63.63 70.87 57.351 45.28 45.031 44.17 , 36.13 40.33 51.95 63.67 192.08 _...........................„ .................... ,.. . ... .. . .. , . . Public Services 32.28 55.57: 36.08 28.57: 34.12 35..301 39.20 20.581 34.38 35.67 31.33 3635 28.75 132.50 .....................,............,....,................. ........„..... .......... .. .,.......... ........ ...... _ • Report Activity 84.65 139.95 172.13 128.07: 168.33 148:561 174.83 . 139.781• •129.33 177..33 • •• 114.73 ....143.75 ..- 172. 6 608.71 School Activity 71.00 57.42i 0.00 0.00: 58.58 159.581 218.08 147.081; 174.75 230.08; 192.83 252.75 166.33 841.99 . Traffic Activity 231.10 224.27 130.37 . 213.93: 229.38 251.70; 226.50 301.58: 328.58 309.17 i 287.98 257.50 241.33 1,095.98 . . .. . Training 131.83 489.581 110.75 84.00: 34.33 261.751 274.92 160.201 19.17 127.831 102.33 128.08 290.42 648.66 .._J.__ . , .. ....... ARMIPTI$71WWVER:i.';:ig APR-#2.; i.i.Y187fis4g 40.4X02I ':;i'aMi-fi.g:::i. AtIgi.#A-i g'SttAtii '9:Cr10:/1i-iN93k0:z;I pg:C0.2 mJAN m :; ingki:; i.-i..MAR n.; ::MR:mi: 1.904NOTA14. Chief 173.33 173.331 173.33 173.33 173.33 173.33 173.33 173.331 173.33 173.331 173.33 173.331 173.33 693.32 ................................ .. . . .... ... CPAT Officer 173.33 173.33 173.33 173.33 173.33 173.331 173.33 173.331 173.33 173.331 173.33 173.331 173.33 693.32 Crossing Guards(In Days) 16.00 23.00i 0.00 0.00i 9.00 38.25:1 47.00 36.001 32.00 38.001 33.50 34.001 32.00 137.50 ., Lieutenant 173.33 173.331 173.33 : '173.33 173.33 173.33 173.33 173.331 173.33 173.331 173.33 173.331 173.33 693.32 ,. • Office Supervisor 173.33 173.331 173.33 173.33 173.33 173.331 173.33 173.331 173.33 173.331 173.33 173.331 173.33 693.32 Records Clerks 296.33 300.831 270.33 288.33; . 302.33 283.33 296.33 270.331 263.33 278.83 276.08 302.831 297.83 1,155.57 TOTAT:SigNMaaMk%;3443;.06. i.i.41'.a!7..;.9I .A-4.9. :,.53•;.i00.4.417. EX-1.:$0.:59 Ali54:'.;53 Aa025 972;$ j:. . 254 .i:::3`:71.6,a1,M34161'4.4. i57051wasstoi . R44:li.9.t59' Yorkville Police Department 2003 Truck Enforcement Summary Ticket. �' Date 3pd Dis o,.sition Fundsnds Received , 'Taken 02/12/03 10:23 19153 Overweight on Axles Route 47f eaves Street $535 Guilty $405.00 02/17/03 13:10 19160 Overweight on Axles Route 71/Route 47 $210 Ex Parte $125.00 02/26/03 13:12 19171 Overweight on Gross Route 47/Route 71 $200 Ex Parte $115.00 02/27/03 7:02 19172 Overweight on Gross Route 47/Greenbriar Road $395 Pending $0.00 03/18/03 9:49 19282 Overweight on Gross Route 47/Greenbriar Road $210 Guilty $145.00 03/31/03 9:32 19293 Overweight on Bridge Route 47/Hydraulic Avenue $350 Ex Parte $245.00 04/28/03 13:12 19487 Overweight on Gross Route 47/0arden Street < $210 Pending $0.00 05/07/03 12:06 19494 Overweight on Bridge Route 71/Route 47 $1,240 Pending $0.00 05/08/03 21:35 19224 Overweight on Registration Route 47/Route 126 $260 Pending $0.00 Totals For Bond Taken and Fines Received After Court CostsX003" , .;,, $3,610 N/A $1,035.00 Totals For Bond Taken and Fines Received:After Court:Costs ` 2002` $42,014 N/A" $21, 665.12 Totals For Bond Taken and Fines Received Afterlcurt Costs <200 "' $56,232 N/A $30,226.86 Totals For Bond Taken and " FineReceived'After,Court Costs: 22,000: $25, 15 N/A $13,026.43 Running Toth $127,671 N/A `$65,953.41 • Report Last Updated 5/19/03 at 11:13 AM Page 1 of 1 Authored by Molly Batterson, Office Supervisor t4. R`JG� i1� v I I 'O`'vDEO 'M Ne YORKVILLE POLICE DEPARTMENT CHIEF OF POLICE 804 Game Farm Road Phone (630) 553-4340 Harold O.Martin III Yorkville,Illinois 60560 Fax (630) 553-1141 Date: May 7, 2003 To: Chief Harold 0. Martin III From: S/Serveant Ron Diederich Reference: Monthly Mileage Report During the month of April 2003, the Yorkville Police Department logged a total of 16,255 miles. Individual miles are: Squad Vehicle Squad Usage Monthly Current Reassign/ Miles Miles Replace Date M-1 2001 Ford Crown Victoria Patrol 1,404 48,058 2004/2005 M-2 1996 Chevrolet Caprice Admin. 770 128,586 2004/2005 M-3 1998 Ford Crown Victoria PatroUSupport 310 112,860 2003/2004 M-4 2002 Chevrolet Impala Patrol 3,331 17,976 2005/2006 M-5 1998 Ford Crown Victoria Lieutenant 715 106,124 2003/2004 M-6 2003 Chevrolet Impala Chief 612 5,333 2007/2008 M-7 2001 Ford Crown Victoria Patrol 1,386 61,163 2004/2005 M-8 M-9 2000 Ford Crown Victoria Patrol 1,567 53,132 2004/2005 M-10 1991 Ford Thunderbird DARE 407 120,958 2004/2005 M-11 2003 Ford Crown Victoria Patrol 1,639 19,506 2005/2006 M-12 1999 Ford Expedition Patrol/Support 988 33,826 2009/2010 M-13 2001 Ford Crown Victoria K-9 1,375 27,545 2010/2011 M-14 2003 Ford Crown Victoria Patrol 1,751 21,209 2005/2006 Yorkville Police Department - Overtime Manhour Utilization Report - May 17, 2003 Date Court Training Relief Details Admin Emerg Invest Com Sery Full Time Part Time 05/17/03 5 9.5 1.5 6 0 0 5.5 9 36.5 102 05/31/03 0 06/14/03 0 06/28/03 i 0 07/12/03 0 07/26/03 0 08/09/03 0 08/23/03 0 09/06/03 0 09/20/03 0 10/04/03 • 0 10/18/03 . 0 11/01/03 i 0 11/15/03 ! • 0 11/29/03 0 12/13/03 i 0 12/27/03 • - 0 01/10/04 0 01/24/04 0 02/07/04 0 02/21/04 0 • 03/06/04 0 03/20/04 0 04/03/04 0 04/17/04 0 05/.0.1/04... 0 FY03-04 Court Training Relief Details' Admin .. Emerg Invest Com Sery Full Time Part Time Totals ,l 5.00 9:50 1.50 6.00 0.00 0.00 5:50 9,00 36.!50 36.50 Percents 14% 26% 4% 16% 00/0 0% 150/0 25% 1000/0 N/A Average 5.00 9:50 1.50 6.00 0.00 0.00 5.50 9:00 1.40 1.40 LAST YEAR'S STATISTICS FOR MANHOUR UTILIZATION FY02-03 Court Training Relief Details Admin Emerg Invest Corn Sery Full Time Part Time Total Hours 100.25 154:75 557.5 232.75 113 16 488.75 130.5 1793.5 1824 Percents 6% 9% 31% 13% '.. 6% 1% 27% 7% 100% N/A Averages 3.86 5.95 21.44 ;8.95 _ 4.35 0.62 18.80 5.02 _ 94.25 70.15 Prepared by Molly Batterson 5/19/03 Page 1 cT .� ~RA. „co C/Tb 2 0 o Yorkville Police Department Memorandum ! , j, 804 Game Farm Road EST:4 +x_1836 Yorkville, Illinois 60560 --�L Telephone: 630-553-4340 8 I O Fax: 630-553-1141 Nte `Nti Date: May 29, 2003 To: Larry Kot Public safety Chairman From: Chief Harold Martin Reference: Purchase of 2 New Squads _ Larry, I checked with Finance Director Traci Pleckham in reference to the purchase of the two new Ford Crown Vics. Traci advised me that we are going to obtain a loan for these two vehicles and the change over. The total cost of the vehicles and change over not to exceed $46,000. Cc: Mayor Arthur Prochaska Public Safety Committee City Administrator Anton Graff Finance Director Traci Pleckham Iki.,-_a :2, „cryo C, o Yorkville Police Department Memorandum 804 Game Farm Road EST. Z• ° 111111 1836 Yorkville, Illinois 60560 -:-� Telephone: 630-553-4340 p6 1 "--• O Fax: 630-553-1141 NCE ,w Date: May 8, 2003 To: Larry Kot Chairman Public Safety ,Otrii , From: Chief Harold Martin Reference: Contract with Yorkville School District High School Liaison Officer Larry, this is a request to renew the contract/agreement with the Yorkville School District and the United City of Yorkville, in reference to the High School Liaison Officer's position (See attached copy of contract). I am requesting that we increase the dollar amount 9% to match the pay increase for our officers during Fiscal Year 2003-2004. Thank you and the Public Safety Committee in advance for your assistance with this request. Cc: Mayor Arthur Prochaska Public Safety Committee City Administrator Anton Graff Finance Director Traci Pleckham United City of Yorkville Intergovernmental Agreement To Provide A School Resource Officer To Yorkville Community Unit District Number 115 THIS AGREEMENT is made on , between t h e United City of Yorkville (the "City") and the Board of Education of Yorkville Community Unit District Number 115, Kendall County, Illinois, (the "District") located in the State of Illinois. WHEREAS, the Illinois Constitution provides that units of local government and school districts may contract to share services through intergovernmental agreements, Ill. Const., Art. VII sec. 10 (1970); and WHEREAS, Illinois statutes provide that public agencies may share powers through intergovernmental agreements, (5 ILCS 220/1 et. seq.); and WHEREAS, the City is a unit of local government, Ill. Const., Art. VII, sec. 1, and a public agency, (5 ILCS 220/1) and the District is a school district, Ill. Const., Art. VII, sec. 1, and a public agency, (5 ILCS 220/1); and WHEREAS, the District desires to have services of a police officer available throughout the Yorkville Community Unit District #115, Yorkville, Kendall County, Illinois (hereinafter the "Schools"); and WHEREAS, the City has determined it to be in the best interests of the City to provide the services of a police officer at the Schools. NOW, THEREFORE, in consideration of the mutual covenants contained herein the City and the District agree as follows: Page 1 of 5 I. SERVICES PROVIDED A. The City shall provide a police officer (hereinafter the "School Resource Officer") to the District to perform services as identified in Exhibit A, titled Yorkville Police Department Policy Number 2.008 and other services as may be agreed to in writing by the parties. B. The School Resource Officer will prepare a monthly calendar and provide a copy for the principals and Director of Instruction. C. The City shall provide assistance with overall security evaluation of school grounds and activities. The Police Department will provide traffic control at the beginning and end of each school day within our jurisdiction. The specific details to develop a traffic plan shall be agreed to jointly by the District and the Police Department. II. EMPLOYEE OF THE CITY The School Resource Officer is the employee of the City and is supervised through the Police Department chain of command. All activities of the School Resource Officer shall be taken as an employee of the City, pursuant to all applicable laws and Police Department rules and regulations. III. COORDINATION OF SERVICES The Chief of Police and the District's Superintendent shall coordinate the provision of services required by the District pursuant to this agreement. Page 2 of 5 IV. PAYMENT A. The School District shall pay the sum of $21,664.00 (twenty- one thousand six hundred and sixty four dollars) as payment to the City for services required pursuant to this agreement. The payment shall be made in two (2) equal installments, on January 15, 2004 and March 15, 2004. V. SERVICES TO BE SUPPLEMENTAL The parties agree that the services provided by this agreement are in addition to general police services provided by the City in the regular course of operating its Police Department. VI. AMENDMENT This Agreement may be amended only in writing with approval of both the City and the District. VII. GOVERNING LAW AND SEVERABILITY This agreement shall be construed in accordance with the law and Constitution of the State of Illinois and if any provision is invalid for any reason such invalidation shall not render invalid other provisions which can be given effect without the invalid provision. VIII. EFFECTIVE DATE, TERM OF AGREEMENT AND TERMINATION This Agreement shall take effect on June 1, 2003, and shall remain in effect until June 30, 2004 or until canceled by mutual agreement of the parties, or until canceled by either party by written notice of one party given to the other sixty (60) days in advance of the date of cancellation. Page 3 of 5 IX. NOTICE Notice of termination or request for amendment of any term of this Agreement or for any other reason must be in writing and delivered by one party to the other at its administrative office either personally or through the U.S. mail, postage prepaid. Any notice sent to the City shall be directed to the attention of the Mayor with a copy to the Chief of Police. Any notice sent to the District shall be directed to the attention of the Board of Education, President with a copy to the Superintendent. X. EXECUTION This Agreement shall be executed in a sufficient number of counterparts so that the City and the District shall each have a copy of this Agreement containing original signatures. Each of the counterparts shall be executed by the City and District and all the counterparts shall be regarded for all purposes as one original and shall constitute and be but one and the same. IN WITNESS WHEREOF, the undersigned duly authorized representatives of the City and District have caused this Agreement to be executed. United City of Yorkville, Kendall County, Illinois By: Mayor Date Page 4 of 5 ATTEST: By: City Clerk Date Yorkville Community Unit District Number 115, Kendall County, Illinois By: President, Board of Education Date ATTEST: By: Secretary, Board of Education Date Page 5 of 5 , C-, ,. ___V_ c t.0 Co.y J?� w o Yorkville Police Department Memorandum x 1 804 Game Farm Road esr 1836 Yorkville, Illinois 60560 I Telephone: 630-553-4340 Xr. O 09 1 Fax: 630-553-1141 Date: May 19, 2003 To: Chairman Larry Kot Public Safety Committee From: Chief Harold Martin / •4 Reference: Weather Warning Siren & Repair and Placement Request support from the Public Safety Committee to commit funds from the Weather Warning Siren Ordinance account to repair and relocate the old Weather Warning Siren. This Siren will be located at River Front Park. The total cost should not exceed $7,000. t 44- UNITED CITY OF YORKVILLE Memo To: Mayor& City Council From: Tony Graff '- 47 CC: Atty. Kramer, Atty. Rogers, & Staff Date: 5/28/03 Re: Employee Manual —Workplace Inspections Revisions The revisions were completed to the Section 3.10 Workplace Inspection as recommended. If the revisions are okay then we are asking for approval of the Employee Manual. The department head and supervisor training is scheduled for June 9th. Any questions please contact me. United City of Yorkville Employee Manual Final 05-28-03 b. Due to the conflict of interest created by employees holding an elected office, the taking of an oath for any City office shall constitute an employee's resignation from City employment. Section 3.10 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs, alcohol,unauthorized firearms, explosives, or other improper materials. To this end, the City prohibits the possession, sale, transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Desks, lockers and other storage devices may be provided for your convenience, but remains the sole property of the City. Accordingly, the City Administrator or Chief of Police or their representative of the City can inspect them, as well as any articles found within them, at any time, with or without prior notice. All administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police. Where a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has or will occur he or she shall contact the local police department immediately and allow the local police to determine if the inspection is warranted such inspection will only be conducted by law enforcement. Furthermore, the City recognizes that the police department has unique situations that will require an additional more specific inspection procedure which shall be approved by the City Council. Accordingly, any agent or representative of the City can inspect them, as . . • - _- _ -- --, . -- , - - ' -- -- . . '- . The City also reserves the right to conduct searches and inspections of employees, employees'personal effects or City-provided vehicles, equipment, materials, such as boxes, thermoses, purses, briefcases, desks, computer files, computers, computer disk, cabinets, file drawers, or packages without notice. If you refuse to submit to a search or are found in possession of prohibited articles, you will be subject to disciplinary action, up to and including dismissal. The City is not responsible for loss of or damage to personal property on the job. Section 3.11 On-the-Job Safety/Reporting of Accidents Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools, equipment and motor vehicles in connection with City business. (Safety Policy-Appendix H) The following safety rules apply to all employees of the City: a. Basic responsibility for safety rests with Department Heads and from them, to their designated safety representatives, supervisors, and employees, but it is the responsibility of every employee to become familiar with and adhere to all safety rules and regulations. b. Any employee acting in a supervisory capacity shall require all employees under their supervision to comply with all applicable safety rules and practices. c. Any employee having knowledge of any unsafe condition or work practice shall report such condition or practice to their immediate supervisor, departmental safety representative, or department heads. 11 Y 1 Inspections Number: 4.021 Amends: None Date Issued: March 25, 2002 Date Effective: April 1, 2002 Review Date: April 2, 2003 Distribution: All Personnel I. Purpose A. To establish a Department Inspection program. B. To promote standards of excellence throughout the Department and to foster the highest level of performance. C. To ensure compliance with Department requirements in such areas as personal appearance, use and maintenance of equipment, and adherence to rules of conduct, policies and procedures. II. Policy The Chief of Police has a responsibility to ensure that the resources of the Department are being used effectively, and that all personnel are following established rules and regulations. To meet this responsibility the Department shall have a continual inspection program. III. Definitions A. Inspection: A procedure that involves observing, inquiring, evaluating, and reporting on organizational matters. B. Line Inspection: The inspection of personnel, vehicles, equipment and facilities by a supervisor who would normally have control or responsibility over the element inspected. Line inspections can be both announced or unannounced. C. Special Inspections: The inspection of any administrative or operational element of the Department specificallyidentified by the Chief of Police. pecial inspections can be announced or unannounced. D. Follow-up Inspection: The inspection of a previously inspected element, which required attention or corrective action, to ensure the matter has been resolved or corrected. III. Procedure A. Line Inspections It is the responsibility of every supervisor to conduct formal line inspections of the personnel and equipment under his control. 1. Formal line inspections will be conducted semi-annually, normally during May and October in conjunction with the uniform changeover. Ten (10) days notice shall be given before announced line inspecions. Formal line inspections will include: Personnel (uniforms, appearance, etc.) Equipment (procedure manual) Facilities Vehicles Department Property Activities Lockers 2. The supervisor shall complete an inspection report on every line inspection conducted and ensure that all on duty personnel under his command participate. 3. Supervisor's shall take immediate steps to correct problems or deficiencies discovered during the line inspection. 4. When needed corrective action falls outside the inspecting supervisor's scope of authority, he will indicate this on his inspection report to the Lieutenant. 5. The Lieutenant shall order a follow-up inspection for deficiencies to be corrected. 6. Supervisor's are responsible for conducting informal line inspections of personnel to ensure proper appearance and that all equipment is serviceable and ready for duty. If substandard appearance is observed, the supervisor will take necessary corrective action. 7. The supervisor's concern during an informal line inspection should include: Uniforms, Weapons and Ammunition, Equipment, Vehicles, Body Armor and Lockers 8. Informal inspections conducted by supervisory personnel during routine operations are to ensure that Department policies and procedures are observed, and that subordinates are performing their duties efficiently. These inspections are conducted in the following manner: a. Physical observations of personnel, equipment, facilities, etc. b. Immediate examination of the handling of specific actions at the scene. c. Through subsequent review of specific actions, reports, etc. d. By regular review of overall results being achieved, such as performance levels. 9. Unannounced line inspections will involve on duty personnel, vehicles, equipment and facilities. Unannounced line inspections shall be conducted by the supervisor who would normally have control over the element inspected, or as directed by the Lieutenant. B. Vehicle Inspection 1. Officers shall inspect their vehicle at the beginning and end of each shift. 2. Officers shall pay particular attention to the flares, personal protective equipment and fire extinguisher stored in the vehicle. 3. Officers shall, before use, examine their assigned vehicle and report unrecorded damage or operational defects to their supervisor, and complete any necessary reports. Failure to report damage or defect will create the assumption that no inspection was made. 4. Damage or defect discovered after the vehicle has been placed into service shall normally be construed to have occurred during the tour of duty of the officer. 5. Defects found by officers during daily inspections, or any time during their shift, will- be reported to their supervisor. 6. It is the responsibility of each supervisor to see that a Squad Maintenance Request form is completed in order to service our fleet in a timely manner. 7. If the vehicle to be repaired must be towed in for service the officer initiating the maintenance request will have the vehicle towed and indicate on the Squad Maintenance Request that the vehicle was towed for service. 8. If it is necessary to perform a minor repair to a vehicle, the officer may take the unit in for repair after notifying his immediate supervisor. C. Facility and Equipment 1. Supervisors are responsible for the ongoing inspection of the general condition and cleanliness of the department's facilities and equipment, and for reporting problems to the Lieutenant. 2. The Lieutenant shall, semi-annually, conduct an inspection of that part of the facility, equipment and supplies under his control. A report on the inspection will be forwarded to the Chief of Police, normally, during May and October. Hazardous conditions will be noted in the report. 3. The Lieutenant will be responsible for a continuous inspection of the police facility for cleanliness, proper working condition of equipment and sufficient quantities of reports, forms and supplies. Deficiencies and hazardous conditions will be corrected. 4. Supervisors are responsible for the ongoing inspection of the general conditions, sanitation, cleanliness and security of police facility. Serious problems will be immediately documented and brought to the attention of the Lieutenant. D. Uniforms and Equipment 1. Uniforms and equipment will be inspected in May and October. 2. All items to be inspected must be presented in a clean condition. 3. Uniforms or equipment damaged in the line of duty will be brought to the attention of the employee's supervisor. 4. Lost or stolen uniforms or equipment will be immediately reported, in writing to the employee's supervisor. E. Locker Inspection 1. Periodic inspections of Department provided employee lockers will be conducted to check for official reports, tickets, evidence, contraband or other property not intended for storage in an employee's locker. 2. Formal inspections will be conducted during the May and October uniform inspections. 3. Lockers are to be kept locked. F. Special Inspection The Chief of Police may, at any time, request a special inspection of any administrative or operational element of the Department. Personnel assigned to conduct a special inspection shall report directly to the Chief of Police with their findings. 05/30/2003 14 :41 FAX 630 553 5764 DANIEL J. KRAMER 21002/008 A-DX1/10 --fki STATE OF ILLINOIS ) May 30, 2003 )ss. COUNTY OF KENDALL ) ORDINANCE 2003 - AN ORDINANCE AMENDING ORDINANCE NO. 1990-24 AN ORDINANCE SETTING FORTH THE STANDARDS AND REGULATION FOR PAYMENT FOR DEVELOPMENT AND EXTENSION OF UTILITY COSTS UPON ANNEXATION AND/OR PLANNED UNIT DEVELOPMENT WHEREAS,the UNITED CITY"OF YORKVILLE is currently experiencing a substantial increase in population, together with the need to expand existing municipal services to provide for orderly growth and adequate municipal services; and WHEREAS, the UNITED CITY OF YORKVILLE has thoroughly reviewed the need for expanding municipal services and the need for capital purchases; and WHEREAS, the UNITED CITY OF YORKVILLE has thoroughly reviewed the cost to be incurred to provide for the expansion of said City services; and WHEREAS,the City has determined that the following fees bear a rational relationship to the costs anticipated to be incurred by the various governmental entities and departments of the City to be affected; and WHEREAS,one component of that Ordinance was to collect the sum of Two Hundred —I_ 05/30/2003 14: 41 FAX 630 553 5764 DANIEL J. KRAMER 0003/008 Fifty&00/00 dollars ($250.00) for the acquisition of real property, development of Fire Station and emergency services buildings, and for other capital purchases of said District; and WHEREAS, the UNITED CITY OF YORKVILLE has previously enacted Ordinance No: 1990-24 which set standards and regulations for payment of the extension and development of capital costs for utility and governmental purposes; and WHEREAS, the UNITED CITY OF YORKVILLE has been requested by the Bristol- Kendall Fire Protection District to increase the amount of said fees to the sum of Three Hundred &00/00 Dollars ($300.00)per residential dwelling unit, and to institute the sum of 3.5 cents per square foot of any business,office, or manufacturing stricture at a minimum charge of Three Hundred &00/100 Dollars($300.00)per building at the time a building permit is issued on any real property annexed, zoned and platted within the UNITED CITY OF YORKVILLE after the date of enactment of this Ordinance; and WHEREAS, the Bristol-Kendall Fire Protection District has agreed to hold the UNITED CITY OF YORKVII.1.F harmless and indemnified, and defend the UNITED CITY OF YORKVILLE against any claim resulting from the imposition or collection of said fees; and WHEREAS, the UNITED CITY OF YORKVILLE has fully considered the Amendment of Ordinance No. 1990-24 as requested by the Bristol-Kendall Fire Protection District; and WHEREAS, one component of that Ordinance was to collect the sum of One Hundred Fifty&00/00 dollars ($150.00) for the acquisition of equipment and vehicles,maintenance of the Police Force, and for other capital purchases of said UNITED CITY OF YORKVILLE Police Department; and WHEREAS, the UNITED CITY OF YORKVILLE has been requested by the UNITED —2— 05/30/2003 14.41 FAX 630 553 5764 DANIEL J. KRAMER a004/006 CITY OF YORKVILLE Police Department to increase the amount of said fees to the sum of Three Hundred& 00/00 Dollars($300.00)per residential dwelling unit, and to institute the sum of 3.5 cents per square foot of any business, office,or manufacturing structure at a minimum charge of Three Hundred &00/100 Dollars($300.00)per building at the time a building permit is issued on any real property annexed, zoned and platted within the UNITED CITY OF YORKVILLE after the date of enactment of this Ordinance; and WHEREAS, one component of that Ordinance was to collect the sum of Four Hundred Filly& 00/00 dollars ($450.00) for the acquisition of equipment and vehicles, maintenance of the equipment, and for other capital purchases of said UNITED CITY OF YORKVILLE Public Works Department; and WHEREAS, the UNITED CITY OF YORKVILLE has been requested by the UNITED CITY OF YORKVILLE Public Works Department to increase the amount of said fees to the sum of Seven Hundred & 00/00 Dollars ($700.00)per residential dwelling unit,due at the time a building permit is issued on any real property annexed,zoned and platted within the UNITED CITY OF YORKVILLE after the date of enactment of this Ordinance; and WHEREAS, one component of that Ordinance was to collect the sum of One Hundred Fifty& 00/00 dollars ($150.00) for the acquisition of automation/technology equipment, books, audiocassettes, compact disks, magazines, and vehicles, maintenance of the equipment, and for other capital purchases of said UNITED CITY OF YORKVILLE Library; and WHEREAS, the UNITED CITY OF YORKVILLE has been requested by the UNITED CITY OF YORKVILLE Library Board to increase the amount of said fees to the sum of Five Hundred &00/00 Dollars ($500.00)per residential dwelling unit,due at the time a building —3— 05/30/2003 14:41 FAX 630 553 5764 DANIEL J. KRAMER 1005/008 permit is issued on any real property annexed,zoned and platted within the UNITED CITY OF YORKVILLE after the date of enactment of this Ordinance; and NOW THEREFORE, the UNITED CITY OF YORKVILLE,does upon Motion duly made, seconded and approved by a majority of those voting does hereby ORDAIN; 1. Ordinance 1990-24 is hereby amended to increase the Development Fee for the Bristol-Kendall Fire Protection District payable for residential dwelling units from Two Hundred Fifty&00/00 Dollars($250.00)to Three Hundred&00/00 Dollars ($300.00)per residential dwelling for each unit annexed and zoned for residential zoning after the effective date of this Ordinance. 2. That a Development Fee for Office,Business or Manufacturing is hereby imposed as to any structure constructed on real property annexed and zoned for any of the above three stated zoning classifications based upon an assessment at 3.5 cents per square foot of the proposed structures at a minimum charge of Three Hundred & 00/100 Dollars ($300.00)per building at the time the building permit is sought. 3. Ordinance 1990-24 is hereby amended to increase the Development Fee for the CITY OF YORKVILLE Police Department payable for residential dwelling units from One Hundred Fifty&00/00 Dollars($150.00)to Three Hundred& 00/00 Dollars($300.00)per residential dwelling for each unit annexed and zoned for residential zoning after the effective date of this Ordinance. 4. Ordinance 1990-24 is hereby amended to increase the Development Fee for the CITY OF YORKVILLE Public Works Department for residential dwelling units from Four Hundred Fifty& 00/00 Dollars ($450.00)to Seven Hundred &00/00 —4— 05/30/2003 14 41 FAX 830 553 5764 DANIEL J. KRAMER ij006/00R Dollars ($700.00)per residential dwelling for each unit annexed and zoned for residential zoning after the effective date of this Ordinance. 5. Ordinance 1990-24 is hereby amended to increase the Development Fee for the CITY OF YORKVILLE Library Fund from One Hundred Fifty&00/00 Dollars ($150.00)to Five Hundred &00/00 Dollars ($500.00)per residential dwelling for each unit annexed and zoned for residential zoning after the effective date of this Ordinance. 6. That a new capital fee in the amount One Hundred and 00/00 Dollars($100.00) per residential dwelling for each unit annexed and zoned for residential zoning after the effective date of this Ordinance for the UNITED CITY OF YORKVILLE ENGINEERING DEPARTMENT shall be enacted for the acquisition and maintenance of engineering equipment and other capital purchases. 7. That a new capital fee in the amount Fifty and 00/00 Dollars ($50.00)per residential dwelling for each unit annexed and zoned for residential zoning after the effective date of this Ordinance for the UNITED CITY OF YORKVILLE Parks and Recreation Department shall be enacted for the acquisition and maintenance of equipment and other capital purchases to maintain and service park facilities. 8. This Ordinance shall become effective upon its date of passage, and contingent upon receipt by the UNITED CITY OF YORKVILLE of a written agreement in the form satisfactory to the UNITED CITY OF YORKVILLE which holds the UNITED CITY OF YORKVILLE harmless, including it and agreeing to defend —5— 05/30/2003 14 42 FAX 630 553 5764 DANIEL J. KRAMER 6)007/008 the UNITED CITY OF YORKVILLE of any claim made as a result of the imposition or collection of said fees. 9. That except to the extent of the modification of Ordinance 1990-24 as to residential dwelling unit contribution, all other terms and conditions of Ordinance 1990-24 is hereby ratified, approved and consented thereto, 10. The various parts, sections, and clauses of this Ordinance are hereby declared to be severable. If any part, sentence,paragraph, section,or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction,the remainder of the Ordinance shall not be affected thereby. PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE SURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of ,A.D. 20_ MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois this day of ,A.D. 20_ —6— 05/30/2003 14 :42 FAX 630 553 5764 DANIEL J. KRAMER E0008/008 Attest: CITY CLERK Law Offices of Daniel 5. Kramer 1107A S.Bridge Street Yorkville, Illinois 60560 630.553.9500 —7— AcMt s_ DRAFT • CITY OF YORKVILLE FIXED ASSET & CAPITALIZATION POLICY JUNE 2003 OVERVIEW This capitalization policy is designed to provide a guideline for the financial management of the City of Yorkville's capital assets. The policy has been developed to address requirements of the Governmental Accounting Standards Board (GASB) Statement No. 34 to ensure compliance with generally accepted accounting principles (GAAP). Capital assets include infrastructure, land, land improvements, site improvements, buildings and improvements, vehicles, machinery, equipment and other tangible and intangible assets that have a useful life beyond a single reporting period. Capital assets should be reported at historical cost, which includes the amount paid for the asset as well as all costs associated with placing the asset in service. This may include engineering fees, architectural fees, site preparation, freight, etc. When the value paid for the asset cannot be determined, the asset's fair market value at the time of acquisition will determine the cost. INFRASTRUCTURE Infrastructure assets will include such assets as roads, sidewalks, streetlights, drainage systems, water systems and sewer systems. Included in this category will also be subsystems and networks of these systems. A network of assets is composed of all assets that provide a particular type of service for a government. A subsystem of a network is composed of all assets that make up a similar portion or segment of a network of assets. For example, all the roads of the City would be considered the street network, while the streetlights would be a subsystem of a street network. Capitalization of infrastructure shall include costs that are above the capitalization threshold and extend the useful life, increase the capacity and / or the efficiency of the infrastructure. General maintenance and repair projects shall not be capitalized. Capital infrastructure costs would include all labor, material, professional services, insurance and other indirect costs to construct the asset and put it into service. LAND AND IMPROVEMENTS The total asset value for land shall include the acquisition cost and all costs to prepare the land for its intended use, such as excavating, grading, drainage, landscaping, etc. The cost of the land shall include the purchase price as well as all associated costs, such as legal fees, title searches and any other closing costs. Land acquired through eminent domain proceedings should be reported at the settlement amount up to the fair value of the land. Amounts paid in excess of the fair value should be expensed. DRAFT All right-of-way assets of the City, including the land under roadways, should be recorded as land and not be depreciated. Any easements purchased by the City should be reported as intangible assets and amortized over a period not to exceed 40 years. Land improvements are the non-depreciable costs and betterments of preparing the land for its intended use. An example of a land improvement is leveling and grading. Site improvements are the depreciable costs and betterments affixed to land that generally add to its value and functionality. Examples of site improvements include, but are not limited to, temporary structures, access roads, parking lots, fencing, lighting (e.g., lights in parking lots, lights along walkways), tunnels that connect buildings, gas, electricity or steam transmission lines, and campsites. BUILDINGS AND IMPROVEMENTS The total asset value for buildings shall be the total cost of acquisition or construction. This will include all labor, material, professional services to construct the building as well as insurance and any other indirect costs incurred during construction. Capitalization of building improvements shall include costs that are above the capitalization threshold and extend the useful life, increase the capacity and / or the efficiency of the building. General maintenance and repair projects shall not be capitalized. EQUIPMENT The asset value of the equipment will be determined by the acquisition cost of the equipment plus any additional costs such as freight, insurance, prep charges and any other charges associated with placing the asset in service. Equipment assets are typically moveable, non-consumable property. Equipment could include vehicles, furniture and fixtures, office equipment, computers, etc. SOFTWARE The cost of software shall include the purchase price as well as the cost associated with the installation and implementation of the software. This may include travel, training, third party development and employee payroll costs directly involved with the installation. CONTRIBUTED CAPITAL Contributed capital are capital assets that have been donated or contributed to the City by either private developers, in the case of land or infrastructure for a new subdivision, or by other companies, individuals or governments. The value of contributed capital shall be DRAFT recorded at the fair market value at the time of the contribution. These assets should be reported in the appropriate assets categories (e.g., land, infrastructure, etc.). DISPOSAL OF CAPITAL ASSETS Any disposal of capital assets by any City Department must be reported in detail to the Accounting Department immediately or as soon as reasonably possible. Information needed to record a disposal includes the asset description, make, model, serial number, date of acquisition, original cost, salvage value (if any) as well as any proceeds received from the disposition. An asset disposal form provided by the Accounting Department will be used to request/report the disposal of any fixed asset. CAPITALIZATION THRESHOLD The following capitalization threshold table will apply when determining the capitalization of an asset. CAPITAL ASSET CATEGORY CAPITALIZATION THRESHOLD Land (including Right-of-Way) $25,000 g g Y) Land Improvements $20,000 Site Improvements $20,000 Buildings $50,000 Building Improvements $25,000 Equipment $5,000 Software $25,000 Infrastructure By Individual Network Listed Below Street Network $50,000 Water Network $75,000 Sanitary Sewer Network $75,000 Storm Sewer Network $50,000 DEPRECIATION Depreciation is a method of allocating the cost of an asset over its estimated useful life, rather than deducting the cost as an expense in the year of acquisition. Generally, at the end of an asset's life, the sum of the amounts charged for depreciation in each accounting period (accumulated depreciation) will equal the original cost less the expected salvage value (if any). Capital assets will be depreciated over their estimated useful lives. The straight-line method of depreciation will be used using a full month convention. For example, one month's worth of depreciation expense would be recognized on an asset acquired on April 18 based on the City's fiscal year-end of April 30. Land and land improvements should not be depreciated. To calculate depreciation the following factors must be known: DRAFT • The date the asset was placed in service • The cost or acquisition value • The salvage value (usually $0) • The estimated useful life • The depreciation method (straight-line method) ESTIMATED USEFUL LIVES The following table will apply for depreciation depending on the capital asset category: CAPITAL ASSET CATEGORY ESTIMATED USEFUL LIFE (IN YEARS) Land (including Right-of-Way) Not Depreciated Land Improvements Not Depreciated Site Improvements 3-50 Buildings 10-50 Building Improvements 10-20 Equipment 3-10 Software 2-7 Infrastructure 10-75 (See Detailed Information Below) INFRASTRUCTURE USEFUL LIVES Streets: 30-40 years with periodic maintenance Bike Trails: 30-40 years with periodic maintenance Storm Sewers: Open Channels or ditches: 20-25 years with periodic maintenance Sewer Mains: 50-60 years Retention Ponds: 20-25 years before dredging is necessary Pump Stations: 25-30 years Water: Wells: 20-25 years Water Mains: 50-60 years Water Towers: 60-75 years with periodic painting and cleaning Water Plant: 25-30 years Sanitary Sewers: Sewer Mains: 50-60 years Pump Stations: 25-30 years Treatment Plant: 25-30 years DRAFT If a significant capital or infrastructure asset is estimated to be still in use after its established useful life, the City should revise the asset's useful life to estimate the actual number of years the asset will remain in use. This new revised useful life should be treated as a change in accounting estimate and applied to all on-going calculations of depreciation. With a change in accounting estimate, there is no retroactive affect caused by the change. FIXED ASSETS vs.INVENTORY CONTROL Assets that are valued below the capitalization threshold but above $1,000 in value will warrant control and shall be inventoried at the department level. An appropriate list of these assets will be maintained by each department and copies will be provided ded to the Accounting Department. Information maintained should include asset description, location, make, model, serial number and/or any other information deemed necessary for control. Such inventory items could include computers, printers, copiers, power tools, chain saws, small construction equipment, mowers, fire equipment, etc. MANAGEMENT RESPONSIBILITY The Accounting Department shall be responsible for the accounting for capital asset inventories, both initially and periodically in subsequent years. The Accounting Department will ensure that the capital asset ledger will be updated annually to reflect additions, retirements, and transfers to reflect the new annual capital asset balance for financial reporting purposes and the annual depreciation calculations. ,, ( -) ,,, , ., t, I eo (, ,,.c .), z....,8 -6 til&42-7.., ;�° United City of Yorkville <<E •`.'. 800 Game Farm Road,Yorkville, Illinois 60560 MEM 0 To: City Council From: Laura J Brown, Executive Director Date: May 30, 2003 Re: Skate Park bid opening results The Bid opening for the skate park Request for Proposals was conducted on May 30, 2003 at 10:00 a.m. No bids were submitted and no one from the community was present. I would like to recommend approval to proceed with an agreement with New Life Church of Yorkville, with the terms as previously discussed for the transfer and dismantling of the Skate Park. SCHEDULE OF REQUEST FOR PROPOSAL Bidder guidelines available Monday, May 12, 2003 at 9:00 am Proposal closing time/date Friday, May 30, 2003 at 10:00 am Review Proposals Friday, May 30, 2003 at 11:00 am Staff Recommendations Presents to City Council Tuesday, June 3, 2003 Sale/Purchase Awarded Wednesday, June 11, 2003 Work and equipment completed July 15, 2003 UNITED CITY OF YORKVILLE, ILLINOIS REQUEST OF PROPOSAL Proposal for SKATE PARK EQUIPMENT ACQUISION Friday, May 30, 2003 10:00am Bid Opening: City Hall 800 Game Farm Road Yorkville Illinois 60560 Present: Laura J Brown, Executive Director Park and Recreation Elizabeth D'Anna, Deputy Clerk 10:00 am Bid Opening Session Opened 10:01 am Bid Opening Session Closed No Bids received, no visitors present iD (U }I��i t. }9 it �' , � I� .f. 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