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Committee of the Whole Packet 2003 10-07-03 4u ■ United City of Yorkville County Seat of Kendall County EST. iftrom 1836 800 Game Farm Road CO Yorkville, Illinois 60560 Phone:630-553-4350 Rp �� Fax:630-553-7575 4LE `‘' AGENDA COMMITTEE OF THE WHOLE Tuesday, October 7, 2003 7:00 PM City Conference Room Public Hearing: None Presentations: None Note: "CA" denotes a recommendation by the respective Committee for that item to go on the Consent Agenda of the City Council Agenda. Mayor: 1. Update of USEPA Grant for Water Works System Application • 2. Plano School Transition Fee 3. Pollution Control Ordinance - John Watson Attorney's Fees 4. Fox Hill Acceptance of Units 1, 2, 3, 4, 6 & Route 34 Improvements - Update 5. Kritzberg Landscape Buffer Deviation from 30' to 25' for 308 N. Bridge Street City Attorney: 1. Disposal of Municipal Personal Property (No documentation available at the time of packets) City Administrator: 1. SSA Update for Raintree Village and Windett Ridge (discussion,no documentation) Clerk's Office: 1. Amendment to Burning Ordinance to correct City Code Book 2. Ordinance Establishing a Driveway and Public Walks Inspection Fee 3. Addition to Sound System in Council Chambers Public Works Committee: • 1. Water Report for June 2003 - PW 9/22/03 2. Kylyn's Ridge Unit 1 Letter of Credit Reduction- PW 9/22/03 • Page 2 Committee of the Whole October 7, 2003 Public Works (con't): 3. EEI Consulting Services for Amended Contract for Rob Roy Creek Hydrologic & Hydraulic Study - PW 9/22/03 4. Faxon Road Extension to Route 47 Engineering Scope of Services - PW 9/22/03 5. Grande Reserve - Perimeter Road Design Engineering Services - PW 9/22/03 6. Snow Plows for Existing Public Works Trucks - PW 9/22/03 7. Sale of Used Equipment - PW 9/22/03 Economic Development Committee: 1. Building Permit Report for August 2003 - EDC 9/15/03 2. Yorkville Hill Landscaping PUD Agreement 3. Request to Amend PUD Agreement for Lot 3 Mulhem Court - EDC 9/15/03 • Note: Public Hearing will be at 10/14/03 City Council Public Safety Committee: 1. Police Reports for August 2003 Administration Committee: 1. Proposal for Brownfield's Redevelopment Grant Application - Admin 6/12/03 2. Draft 2002 - 2003 Audit- COW 9/16/03 3. Employee Manual - Admin 3/13/03, COW 6/3/03, 6/15/03 and 8/5/03 Park Board: 1. Country Hills Park Concept Plan - Pk Bd 9/22/03 (Plans will be distributed at meeting) 2. Beecher Use 3. Fox Hill Ball field Design - Pk Bd 9/22/03 4. Paving Quote - Pk Bd 9/22/03 Additional Business: • r UNITED CITY OF YORKVILLE AGENDA . COMMITTEE OF THE WHOLE fix' Tuesday, 3 rn -7' ,) 7:00 PM CITY CONFERENCE ROOM STATUS: MAYOR: t4Y-0 - 1. Update of USEPA Grant for Water Works System Application (,e ( 2. Plano School Transition Fee 0 7 g it: 4 7-11--); - er'" f 64 3. Pollution Control Ordinance- John Watson Attorney's Fees p :i? ,--, z-_ -.6.,.,,,,,,A ,.),-,,,„,,-,6,--r ,,, — 4. Fox Hill Acceptance of Units 1, 2, 3, 4, 6 &Route 34 Improvements - Update C c _/ „_/7”:tcal - '� '>C- '.---.r. . / r 6� 1/ 1 !1 ;� / # t '? Kritzberg Landscape Buffer Deviation from 30' to 25' for 308 N. Bridge Street �, fir-er4..1, , -- ' -`- 5 CITY ATTORNEY: ' /J • rt 1. Disposal of Municipal Personal Property i SITY ADMINISTRATOR: F .Vr_.....- 1. SSA Update for Raintree Village and Windett Ridge CLERK'S OFFICE: 4 el 71e- 61 r.,„..„.... ,____,,i ,..,,,, , 2L ‘ ,,. 1 6,4- 1. Amendment to Burning Ordinance to correct City Code Book et ..,6,._„„d Cq- 2. Ordinance Establishing a Driveway and Public Walks Inspection Fee , moi' & tz...t cyh, m 4. , � -y.- 3 Addition to Sound System in Council Chambers _ al./.._r_, PUBLIC WORKS COMMITTEE: ( . Water Report for June 2003 • k"'� �1 2. Kylyn's Ridge Unit 1 Letter of Credit Reduction M1 p • Z (i--) 3. EEI Consulting Services for Amended Contract for Rob Roy Creek Hydrologic&Hydraulic Study 641 „ 4. Faxon Road Extension to Route 47 Engineering Scope of Services r e43—r4--Ye— C('' --1)7--e- t-4---6--'. 6116-*-11*-- -7-- (r)e"'t ;A `(4 5. Grande Reserve-Perimeter Road Design Engineering Services � , r iL:4- (. , , , ,-- (2.....e.......„...c.,4 t 6. Snow Plows for Existing Public Works Trucks 1Y,/-,.. 7. Sale of Used Equipment ECONOMIC DEVELOPMENT COMMITTEE: .(' ' ,,ei" (C-/ 1. Building Permit Report for August 2003 Ta , ,t5 / te/---,1 i;nz,, , __(.....„_t.J a-- --L.& -'-- 7 / (0 1-1 2. Yorkville Hill Landscaping PUD Agreement /':)--c/tuti,(3,_/ i/Zfrv / 3. Request t end PUD Agreement for Lot 3 Mulhern Court PUBLIC SAFETY COMMITTEE: • 1. Police Reports for August 2003 ADMINISTRATION COMMITTEE: `i ,i_Ar(f 4_ 1. Proposal for Brownfield's Redevelopment Grant Application • AP1 2. Draft 2002 - 2003 Audit 1 _ ) J ;_•� sem '"t !/ it4Cilllr Lfr *1-3. Employee Manual PARK BOARD: . 1. Country Hills Park Concept Plan C9 >j '' ' 2. Beecher Use • . , , .- rv - " - Aikiii' , 3. Fox Hill Ball Field Design IP A) C'40 1 4. Paving Quotee.,i tirtj- ''47 ,---a //(i ( ',,,j212, ScA...„......,,,,,, ValtAi a Business Je/-A-e--49c 1/4,G1 j - ' /77)/7,/ii4 -:) ,,,,t4ra.' 0 6/' 7 - 170,-,„1-etiS e---`-'"'-"- 1:'-'61 tf c_ 0---,...-Q-- ,:4 iiir, ,,,r7---01--a--2-i � ,, 2 : -- 14-'11 " /iiit'4 ri 7 �;- '�, 4 i� ,j,‘ *>/v‘ii,Ayk` j-I'vr14 t i' -') ,)' ' ) Gii , 1),- 7 <- L 1- L 62,1-4'n-- • T 1 E0 ST M Yc O J��t A�S ' UNITED STATES ENVIRONMENTAL PROTECTION AGENCY Z� z REGIONS e 77 WEST JACKSON BOULEVARD E gj ,,, �r°2 CHICAGO, IL 60604-3590 4t PROS SES 3 0 2003 RscsivED REPLY TO THE ATTENTION OF: WS-15J Arthur F.Prochaska Jr.,Mayor United City of Yorkville 800 Game Farm Road Yorkville,Illinois 60560 Subject: Special Appropriations Act Project Grant No. XP96526001-0 Dear Mr. Prochaska Jr.: I am pleased to approve your application, dated July 14, 2003, under the provisions of the Appropria- tions Act of 2000. Your grant of$950,200 is enclosed in duplicate. Please review and return a signed copy of the agreement to the Acquisition and Assistance Branch (MC-10J)within 21 days of receipt. The second copy is for your records. If you have any questions, please contact the Project Officer identified on page one. Sincerely yours, Jo L Traub Director,Water ion Enclosure cc: Tony Graff, City Administrator,United City of Yorkville Recycled/Recyclable.Printed with Vegetable Oil Based Inks on 100%Recycled Paper(50% Postconsumer) XP-96526001-0 Page 1 ASSISTANCE ID NO. o°srArkt U.S. ENVIRONMENTAL PRG DOC ID AMEND# DATE OF AWARD i. du PROTECTION AGENCY XP - 96526001 - 0 TYPE OF ACTION MAILING DATE `Zias New jy Grant Agreement APAYMENT METHOD: ACH# lT•a. ECIPIENT TYPE: Send Payment Request to: lunicipal Comptroller Branch,MF-10J 77 West Jackson Blvd. Chicago, Illinois 60604 ECIPIENT: PAYEE: nited City of Yorkville United City of Yorkville 00 Game Farm Road 800 Game Farm Road orkville,IL 60560 Yorkville,IL 60560 IN: 36-6006169 ROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST ony Graff Felicia Gaines Barbara Cash 00 Game Farm Road Water Division Assistance Section,MC-10J orkville, IL 60560 WS-15J E-Mail: Cash.Barbara@epa.gov -Mail: E-Mail: Gaines.Felicia@epa.gov Phone:(312)886-6746 'hone:630-553-4350 Phone:312-886-0139 ROJECT TITLE AND DESCRIPTION NITED CITY OF YORKVILLE SPECIAL APPROPRIATION GRANT ity of Yorkville Water Works System Improvements IUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 0/01/2003 - 09/30/2004 10/01/2003 - 09/30/2004 , $1,864,132.00 $1,864,132.00 4OTE: The Agreement must be completed in duplicate and the Original returned to the appropriate Grants Management Office listed below, within 3 calendar weeks after receipt or within any extension of time as may be granted by EPA. Receipt of a written refusal or failure to return the properly executed document within the prescribed time,may result in the withdrawal of the offer by the Agency. Any change to the Agreement by the Recipient subsequent to the document being signed by the EPA Award Official,which the Award Official determines to materially alter the Agreement,shall void the Agreement. • OFFER AND ACCEPTANCE The United States,acting by and through the U.S.Environmental Protection Agency(EPA),hereby offers Assistance/Amendment to the United City of Yorkville for 50.97 %of all approved costs incurred up to and not exceeding $950,200 for the support of approved budget period effort described in application (including all application modifications)cited in the Project Title and Description above,signed 07/14/2003 included herein by reference. ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS U.S.EPA Region 5 U.S. EPA,Region 5 Mail Code MCG10J Water Division,W-15J 77 West Jackson Blvd. 77 West Jackson Blvd. Chicago,IL 60604-3507 Chicago,IL 60604-3507 THE UNI STATES 7ERICA BY THE U.S.ENVIRONM TAL PROT TI AGENCY SIGNATURE OF AW O FIC{ / // PED NAME AND TITLE DATE Lynn Traub,Director,Water Di ' i 0 if This agreemen is s ject to applicable U.S.Environmental Protection Age y statutory provisions and assistance regulations. In accepting this award or amendment and any payments made pursuant the o,(1)the undersigned represents that he is duly authorized to act on behalf of the recipient organization,and(2)the recipi t agrees(a)that the award is subject to the applicable provisions of 40 CFR Chapter 1,Subchapter B and of the provisions of this agreement(and all attachments),and(b)that acceptance of any payments constitutes an agreement by the payee that the amounts,if any found by EPA to have been overpaid will be refunded or credited in full to EPA. BY AND ON BEHALF OF THE DESIGNATED RECIPIENT ORGANIZATION SIGNATURE TYPED NAME AND TITLE DATE Arthur F.Prochaska Jr.,Mayor EPA Funding Information XP-96526001 -0 Paget FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $ $950,200 $950,200 EPA In-Kind Amount $ $ $ 0 Unexpended Prior Year Balance $ $ $0 Other Federal Funds $ $ $0 Recipient Contribution $ $913,932 $913,932 State Contribution $ $ $0 Local Contribution $ $ $0 Other Contribution $ $ $0 Allowable Project Cost $0 $1,864,132 $1,864,132 Assistance Program(CFDA) Statutory Authority Regulatory Authority 66.606-Surveys -Studies-Investigations and Appropriations Act of 2000(PL 106-74) 40 CFR PART 31 Special Purpose Grants Fiscal Site Name DCN FY Approp. Budget PRC Object Site/Project Cost Obligation/ Code Organization Class Organization Deobligation 1 - PWX066 03 E4C 0500AVS 20101B 41.83 - - 950,200 II 950,200 XP-96526001 -0 Page 3 Budget Summary Page:United City of Yorkville (FY2000 Appropriations Funds) Table A-Object Class Category Total Approved Allowable (Non-construction) Budget Period Cost 1.Personnel $0 2.Fringe Benefits $0 3.Travel $0 4.Equipment $0 5.Supplies $0 6.Contractual $0 7.Construction $0 8.Other $1,864,132 9.Total Direct Charges $1,864,132 10.Indirect Costs: % Base $0 11.Total(Share: Recipient 49.03% Federal 50.97%.) $1,864,132 12.Total Approved Assistance Amount $950,200 13.Program Income $0 XP-96526001 -0 Page 4 Administrative Conditions 1. LOBBYING AND LITIGATION In accordance with OMB Circular A-21,A-87, or A-122, as appropriate,the recipient agrees that it will not use project funds, including the Federal and non-Federal share, to engage in lobbying the Federal Government or in litigation against the United States. The recipient also agrees to provide the EPA Form 5700-53, Lobbying and Litigation Certificate as mandated by EPA's annual appropriations act. A chief executive officer of any entity receiving funds under this Act shall certify that none of these funds have been used to engage in the lobbying of the Federal Government or in litigation against the United States unless authorized under existing law. The certification must be submitted in accordance with the instructions provided by the EPA award official and is due 90 days after the end of the project period. 2. PAYMENT METHOD -ASAP In order to comply with the Debt Collection Improvement Act of 1996, the recipient must complete and return the attached Automated Standard Application for Payments (ASAP)system (OAF Form 5-15-01)to the appropriate Treasury Department Office. 3. MBEIWBE In accordance with EPA's Program for Utilization of Small, Minority and Women's Business Enterprises in procurement under assistance programs, the recipient agrees to: a) Accept the applicable FY 2003"fair share"goals negotiated with EPA by the State as follows: MBE WBE Combined Rate 5% 12% If the recipient does not want to rely on applicable State's MBENVBE goals, the recipient agrees to • submit proposed MBE/WBE goals based on availability of qualified minority and women-owned businesses to do work in relevant market for construction, services, supplies and equipment. "Fair share"objectives must be submitted to the MBE/WBE Coordinator,within 30 days of award and approved by EPA no later than 30 days thereafter. b) Ensure to the fullest extent possible that at least the FY 2003"fair share"objective [see a)above] of Federal funds for prime contractors or subcontracts for supplies, construction, equipment or services are made available to organizations owned or controlled by socially and economically disadvantaged individuals, women and historically black colleges and universities. c) Include in bid documents"fair share"objectives of 2003 fair share percentage [see a)above] and require all of its contractors to include in their bid documents for subcontracts the negotiated fair share perc-ntages. • d) Follow the ix affirmative steps stated in 40 CFR 30.44(b)40 CFR 31.36(e), 35.3145(d), or 35.6580, as appropriate. e) For assistance awards for continuing environmental programs and assistance awards with institutions of higher education, hospitals and other non-profit organizations, submit an EPA Form 5700-52A, "MBE/WBE Utilization Under Federal Grants, Cooperative Agreements and Interagency Agreements"to the EPA Award Official by October 30 of each year. MBE/WBE reports must be submitted to the award official within 30 days of the end of each Federal fiscal quarter(January 30,April 30,July 30, and October 30). f) In the event race and/or gender neutral efforts prove to be inadequate to achieve a fair share objective for MBE/WBEs, the recipient agrees to notify EPA in advance of any race and/or gender conscious action it plans to take to more closely achieve the fair share objective. g) Until the recipient has completed its fair share negotiations with EPA, it agrees to maintain state Agency's fair share objectives. Once the recipient has completed its fair share negotiations with EPA, it will apply those objectives. The recipient also agrees to include in its bid documents the applicable FY 2003"fair share"objectives and require all of its prime contractors to include in their bid documents for subcontracts the applicable FY 2003 "fair share"percentages and to comply with paragraphs (c)through (e)above. 4. PROCUREMENT OF RECYCLED PRODUCTS Any State agency or agency of a political subdivision of a State which is using appropriated Federal funds shall comply with the requirements set forth in Section 6002 of the Resource Conservation and Recovery Act(RCRA) (42 U.S.C. 6962). Regulations issued under RCRA Section 6002 apply to any acquisition of an item where the purchase price exceeds$10,000 or where the quantity of such items acquired in the course of the preceding fiscal year was$10,000 or more. RCRA Section 6002 requires that preference be given in procurement programs to the purchase of specific products containing recycled materials identified in guidelines developed by EPA. These guidelines are listed in 40 CFR 247. 5. RECYCLED PAPER In accordance with EPA Order 1000.25 and Executive Order 13101, Greening the Government Through Waste Prevention, Recycling,and Federal Acquisition,the recipient agrees to use recycled paper for all reports which are prepared as a part of this agreement and delivered to EPA. This requirement does not apply to reports prepared on forms supplied by EPA,or to Standard Forms,which are printed on recycled paper and are available through the General Services Administration. Please note that Section 901 of E.O. 13101, dated September 14, 1998, revoked E.O. 12873,Federal Acquisition, Recycling, and Waste Prevention in its entirety. 6. SMALL BUSINESS IN RURAL AREAS By accepting this agreement,the recipient agrees to comply with Section 129 of Public Law 100-590, the Small Business Administration Reauthorization and Amendment Act of 1988. Therefore, if the recipient awards a contract under this assistance agreement, it will utilize the following affirmative steps relative to Small Business in Rural Areas (SBRAs): a. Placing SBRAs on solicitation lists; b. Ensuring that SBRAs are solicited whenever they are potential sources; c. Dividing total requirements when economically feasible, into small tasks or quantities to permit maximum participation by SBRAs; d. Establishing delivery schedules,where the requirements of work will permit,which would encourage participation by SBRAs; e. Using the services of the Small Business Administration and the Minority Business Development Agency of the U.S. Department of Commerce, as appropriate; and f. Requiring the contractor, if it awards subcontracts, to take the affirmative steps in subparagraphs a. through e. of this condition. 7. PRE-AWARD COSTS The recipient may be reimbursed for pre-award costs incurred prior to the budget and project periods of the award provided that: (1)construction pre-award costs are incurred after the start of the fiscal year for which the funds were appropriated and/or, (2)pre-award costs for facilities planning or design work are associated with the construction portion of the project for which the grant was awarded. All pre-award costs must be consistent with the requirements set forth in OMB Circular A-87 and in conformance with Agency regulations, policies and guidelines. Within 90 days of this Assistance Agreement,you must submit documentation to support any pre-award costs for approval prior to claiming reimbursement for them. The specific documentation includes: (1)a list of individual payments totaling the pre-award amount; (2)the most recent construction inspection report(if the pre-award costs include construction costs); and (3)copies of contracts under which the pre-award costs were paid. If it is determined that any of the pre-award costs do not meet the above requirements, other eligible and allowable costs may be substituted upon review and approval of this Agency. Until reviewed and approved by the Agency, EPA is under no obligation to reimburse you for these costs. Programmatic Conditions 1.SEMI-ANNUAL REPORTING Semi-annual technical performance reports must be submitted within 30 days following the end of each six-month period. Annual Financial Status Report(FSR)(Standard Form 269A)must be submitted within 30 days following the end of each 12-month period. A final technical performance report and a final FSR must be submitted 90 days after the end of the budget and project periods. All technical performance reports must be submitted to the EPA Project Officer and the final FSR must be submitted to the EPA Grants Specialist as identified on page one of this Assistance Agreement. 2. PROJECT COMPLETION CERTIFICATION The recipient agrees to certify that the wastewater infrastructure project funded with this grant, is complete and constructed in accordance with the approved plans and specifications,the grant agreement and subsequent amendments, if any, and applicable Federal cross-cutting laws and authorities, rules and regulations. This certification should further acknowledge that the project is ready for acceptance and is available,with adequate and proper notice for final inspection by the State, EPA, Region 5, or its designated representative. This certification must be submitted within 30 days after project completion and initiation of operation, to the EPA, Project Officer identified on page one of the grant agreement. Contact the Project Officer for suggested certification language. THIS AWARD IS BASED ON THE RECIPIENTS APPLICATION DATED JULY 14, 2003. XP-96526001-0 Page 1 ASSISTANCE ID NO. U.S. ENVIRONMENTAL PRG DOC ID AMEND# DATE OF AWARD PROTECTION AGENCY XP - 96526001 - 0 SEP 1 9 20a3 i Ville at TYPE OF ACTION MAILING DATE New SEP 2 6 DE Grant Agreement PAYMENT METHOD: ACH# I x ASAP ZECIPIENT TYPE: Send Payment Request to: Aunicipal Comptroller Branch,MF-10J 77 West Jackson Blvd. Chicago,Illinois 60604 ZECIPIENT: PAYEE: Jnited City of Yorkville United City of Yorkville 300 Game Farm Road 800 Game Farm Road forkville, IL 60560 Yorkville,IL 60560 EIN: 36-6006169 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST rony Graff Felicia Gaines Barbara Cash 300 Game Farm Road Water Division Assistance Section,MC-10J forkville, IL 60560 WS-15J E-Mail: Cash.Barbara@epa.gov E-Mail: E-Mail: Gaines.Felicia@epa.gov Phone:(312)886-6746 'hone:630-553-4350 Phone:312-886-0139 ROJECT TITLE AND DESCRIPTION JNITED CITY OF YORKVILLE SPECIAL APPROPRIATION GRANT ;ity of Yorkville Water Works System Improvements BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 10/01/2003 - 09/30/2004 10/01/2003 - 09/30/2004 $1,864,132.00 $1,864,132.00 NOTE: The Agreement must be completed in duplicate and the Original returned to the appropriate Grants Management Office listed below, within 3 calendar weeks after receipt or within any extension of time as may be granted by EPA. Receipt of a written refusal or failure to return the properly executed document within the prescribed time,may result in the withdrawal of the offer by the Agency. Any change to the Agreement by the Recipient subsequent to the document being signed by the EPA Award Official,which the Award Official determines to materially alter the Agreement,shall void the Agreement. OFFER AND ACCEPTANCE The United States,acting by and through the U.S.Environmental Protection Agency(EPA),hereby offers Assistance/Amendment to the United City of Yorkville for 50.97 %of all approved costs incurred up to and not exceeding $950.200 for the support of approved budget period effort described in application (including all application modifications)cited in the Project Title and Description above,signed 07/14/2003 included herein by reference. ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS U.S.EPA Region 5 U.S.EPA,Region 5 Mail Code MCG10J Water Division,W-15J 77 West Jackson Blvd. 77 West Jackson Blvd. Chicago,IL 60604-3507 Chicago,IL 60604-3507 THE UNIT TATES AMERICA BY THE U.S.ENVIRONMENTAL P TECTION AGENCY SIGNATURE OF AWAR FFICIA TYPED NAME AND TITLE DAc f Jo Lynn Traub,Director,Water Division " ' / 3 This agreeme s sub ect to applicable U.S.Environmental Protection Agency st ry provisions and assistance regulations. In accepting thi award or amendment and any payments made pursuant thereto,( e undersigned represents that he is duly authorized to act on behalf of the recipient organization,and(2)the recipient agr (a)that the award is subject to the applicable provisions of 40 CFR Chapter 1,Subchapter B and of the provisions of this agreement(and all attachments),and(b)that acceptance of any payments constitutes an agreement by the payee that the amounts,if any found by EPA to have been overpaid will be refunded or credited in full to EPA. BY AND ON BEHALF OF THE DESIGNATED RECIPIENT ORGANIZATION SIGNATURE TYPED NAME AND TITLE DATE Arthur F.Prochaska Jr.,Mayor EPA Funding Information xP-96526001 -o Page 2 FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $ $950,200 $950,200 EPA In-Kind Amount $ $ $ 0 Unexpended Prior Year Balance $ $ $0 Other Federal Funds $ $ $0 Recipient Contribution $ $913,932 $913,932 State Contribution $ $ $0 Local Contribution $ $ $0 Other Contribution $ $ $0 Allowable Project Cost $0 $1,864,132 $1,864,132 Assistance Program(CFDA) Statutory Authority Regulatory Authority 66.606-Surveys -Studies-Investigations and Appropriations Act of 2000(PL 106-74) 40 CFR PART 31 Special Purpose Grants Fiscal Site Name DCN FY Approp. Budget PRC Object Site/Project Cost Obligation/ Code Organization Class Organization Deobligation - PWX066 03 E4C 0500AVS 20101B 41.83 - - 950,200 950,200, XP-96526001 -0 Page 3 Budget Summary Page:United City of Yorkville (FY2000 Appropriations Funds) Table A-Object Class Category Total Approved Allowable (Non-construction) Budget Period Cost 1.Personnel $0 2.Fringe Benefits $0 3.Travel $0 4.Equipment $0 5.Supplies $0' 6.Contractual $0- 7.Construction $0 8.Other $1,864,132 9.Total Direct Charges $1,864,132- 10.Indirect Costs: % Base $0 11.Total(Share: Recipient 49.03% Federal 50.97%.) $1,864,132 12.Total Approved Assistance Amount $950,200 13.Program Income $0 XP-96526001 -0 Page 4 Administrative Conditions 1. LOBBYING AND LITIGATION In accordance with OMB Circular A-21,A-87, or A-122, as appropriate, the recipient agrees that it will not use project funds, including the Federal and non-Federal share,to engage in lobbying the Federal Government or in litigation against the United States. The recipient also agrees to provide the EPA Form 5700-53, Lobbying and Litigation Certificate as mandated by EPA's annual appropriations act. A chief executive officer of any entity receiving funds under this Act shall certify that none of these funds have been used to engage in the lobbying of the Federal Government or in litigation against the United States unless authorized under existing law. The certification must be submitted in accordance with the instructions provided by the EPA award official and is due 90 days after the end of the project period. 2. PAYMENT METHOD -ASAP In order to comply with the Debt Collection Improvement Act of 1996, the recipient must complete and return the attached Automated Standard Application for Payments (ASAP)system (OAF Form 5-15-01)to the appropriate Treasury Department Office. 3. MBENVBE In accordance with EPA's Program for Utilization of Small, Minority and Women's Business Enterprises in procurement under assistance programs, the recipient agrees to: a) Accept the applicable FY 2003"fair share"goals negotiated with EPA by the State as follows: MBE WBE Combined Rate 5% 12% • If the recipient does not want to rely on applicable State's MBE/WBE goals, the recipient agrees to • submit proposed MBE/WBE goals based on availability of qualified minority and women-owned businesses to do work in relevant market for construction, services, supplies and equipment. "Fair share"objectives must be submitted to the MBE/WBE Coordinator,within 30 days of award and approved by EPA no later than 30 days thereafter. b) Ensure to the fullest extent possible that at least the FY 2003"fair share"objective[see a)above] of Federal funds for prime contractors or subcontracts for supplies, construction, equipment or services are made available to organizations owned or controlled by socially and economically disadvantaged individuals,women and historically black colleges and universities. c) Include in bid documents"fair share"objectives of 2003 fair share percentage[see a)above] and require all of its contractors to include in their bid documents for subcontracts the negotiated fair share percentages. d) Follow the six affirmative steps stated in 40 CFR 30.44(b)40 CFR 31.36(e), 35.3145(d), or 35.6580, as appropriate. e) For assistance awards for continuing environmental programs and assistance awards with institutions of higher education, hospitals and other non-profit organizations, submit an EPA Form 5700-52A,"MBE/WBE Utilization Under Federal Grants, Cooperative Agreements and Interagency Agreements"to the EPA Award Official by October 30 of each year. MBE/WBE reports must be submitted to the award official within 30 days of the end of each Federal fiscal quarter(January 30,April 30, July 30, and October 30). f) In the event race and/or gender neutral efforts prove to be inadequate to achieve a fair share objective for MBE/WBEs, the recipient agrees to notify EPA in advance of any race and/or gender conscious action it plans to take to more closely achieve the fair share objective. g) Until the recipient has completed its fair share negotiations with EPA, it agrees to maintain state Agency's fair share objectives. Once the recipient has completed its fair share negotiations with EPA, it will apply those objectives. The recipient also agrees to include in its bid documents the applicable FY 2003"fair share"objectives and require all of its prime contractors to include in their bid documents for subcontracts the applicable FY 2003"fair share"percentages and to comply with paragraphs (c)through (e)above. 4. PROCUREMENT OF RECYCLED PRODUCTS Any State agency or agency of a political subdivision of a State which is using appropriated Federal funds shall comply with the requirements set forth in Section 6002 of the Resource Conservation and Recovery Act(RCRA) (42 U.S.C.6962). Regulations issued under RCRA Section 6002 apply to any acquisition of an item where the purchase price exceeds$10,000 or where the quantity of such items acquired in the course of the preceding fiscal year was$10,000 or more. RCRA Section 6002 requires that preference be given in procurement programs to the purchase of specific products containing recycled materials identified in guidelines developed by EPA. These guidelines are listed in 40 CFR 247. 5. RECYCLED PAPER In accordance with EPA Order 1000.25 and Executive Order 13101, Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition,the recipient agrees to use recycled paper for all reports which are prepared as a part of this agreement and delivered to EPA. This requirement does not apply to reports prepared on forms supplied by EPA,or to Standard Forms,which are printed on recycled paper and are available through the General Services Administration. Please note that Section 901 of E.O. 13101,dated September 14, 1998, revoked E.O. 12873, Federal Acquisition, Recycling, and Waste Prevention in its entirety. 6. SMALL BUSINESS IN RURAL AREAS By accepting this agreement, the recipient agrees to comply with Section 129 of Public Law 100-590, the Small Business Administration Reauthorization and Amendment Act of 1988. Therefore, if the recipient awards a contract under this assistance agreement, it will utilize the following affirmative steps relative to Small Business in Rural Areas (SBRAs): a. Placing SBRAs on solicitation lists; b. Ensuring that SBRAs are solicited whenever they are potential sources; c. Dividing total requirements when economically feasible, into small tasks or quantities to permit maximum participation by SBRAs; d. Establishing delivery schedules,where the requirements of work will permit,which would encourage participation by SBRAs; e. Using the services of the Small Business Administration and the Minority Business Development Agency of the U.S. Department of Commerce, as appropriate; and f. Requiring the contractor, if it awards subcontracts, to take the affirmative steps in subparagraphs a.through e. of this condition. 7. PRE-AWARD COSTS The recipient may be reimbursed for pre-award costs incurred prior to the budget and project periods of the award provided that: (1)construction pre-award costs are incurred after the start of the fiscal year for which the funds were appropriated and/or, (2)pre-award costs for facilities planning or design work are associated with the construction portion of the project for which the grant was awarded. All pre-award costs must be consistent with the requirements set forth in OMB Circular A-87 and in conformance with Agency regulations, policies and guidelines. Within 90 days of this Assistance Agreement,you must submit documentation to support any pre-award costs for approval prior to claiming reimbursement for them. The specific documentation includes: (1)a list of individual payments totaling the pre-award amount; (2)the most recent construction inspection report(if the pre-award costs include construction costs); and (3)copies of contracts under which the pre-award costs were paid. If it is determined that any of the pre-award costs do not meet the above requirements, other eligible and allowable costs may be substituted upon review and approval of this Agency. Until reviewed and approved by the Agency, EPA is under no obligation to reimburse you for these costs. Programmatic Conditions 1.SEMI-ANNUAL REPORTING Semi-annual technical performance reports must be submitted within 30 days following the end of each six-month period. Annual Financial Status Report(FSR) (Standard Form 269A) must be submitted within 30 days following the end of each 12-month period. A final technical performance report and a final FSR must be submitted 90 days after the end of the budget and project periods. All technical performance reports must be submitted to the EPA Project Officer and the final FSR must be submitted to the EPA Grants Specialist as identified on page one of this Assistance Agreement. 2. PROJECT COMPLETION CERTIFICATION The recipient agrees to certify that the wastewater infrastructure project funded with this grant, is complete and constructed in accordance with the approved plans and specifications, the grant agreement and subsequent amendments, if any, and applicable Federal cross-cutting laws and authorities, rules and regulations. This certification should further acknowledge that the project is ready for acceptance and is available,with adequate and proper notice for final inspection by the State, EPA, Region 5, or its designated representative. This certification must be submitted within 30 days after project completion and initiation of operation, to the EPA, Project Officer identified on page one of the grant agreement. Contact the Project Officer for suggested certification language. THIS AWARD IS BASED ON THE RECIPIENT'S APPLICATION DATED JULY 14, 2003. 10/02/2003 15 49 FAX 830 553 5764 DANIEL J. KRAMER 002/009 ., f'.___ STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) ORDINANCE 2003- ORDINANCE AMENDING UNITED CITY OF YORKVILLE EXISTING SCHOOL TRANSITION FEE ORDINANCE FOR PLANO COMMUNITY UNIT SCHOOL DISTRICT#88 WHEREAS, the Plano Community Unit School District#88 has experienced periods of substantial residential growth and anticipates that it will experience a period of substantial residential growth in the future based on current annexations of residential developments; and WHEREAS, the United City of Yorkville has recognized that residential growth, particularly residential does and will have an immediate impact on Plano Community Unit School District #88; and WHEREAS,through meetings, documentation, and an assessment completed by the Plano District#88 it has been determined that the District will not have sufficient classroom space available for future growth in the student population, and further the Plano School District will experience significant shortfalls in current education funding as well as other current funds necessary to provide day to day educational expenses without significant input being made from transition fees caused by the delay in receipt of real estate tax dollars from new development which is uniquely attributable to areas currently being annexed for residential purposes to the City and Plano School District; and WHEREAS,certain properties being developed within the municipal limits of the United City of Yorkville are located within Plano Community Unit School District#88: WHEREAS, the School District believes that currently, new development in the City will create a need for new school buildings and/or expansion of current buildings, as well as staffing and supplies: NOW THEREFORE upon Motion duly made, seconded and approved by a majority of those members of the City Council so voting, be it enacted as follows: 1. That the Plano School Transition District#88 Fee previously charged at the rate of 10/02/2003 15: 49 FAX 630 553 5764 DANIEL J. KRAMER a003/009 $1,500.00 per residential dwelling unit pursuant to Ordinance No. is hereby amended and shall be charged at the rate of$3,000.00 per residential dwelling unit, commencing with any real property annexed, or subject of a Planned Unit Development Agreement or entered into between an owner or developer of said property and the United City of Yorkville after the date of enactment of this Ordinance amending the earlier School Transition Fee Ordinance. 2. That nothing contained herein shall in anyway modify, void, or in any fashion alter the previously existing Ordinance No. for the Collection of Plano School District#88 Transition Fees except for the amount of School Transition Fees being assessed against property being annexed, subject to a Planned Unit Development Agreement, or subject to a Development Agreement approved and executed by the Owner or Developer of such real property and the United City of Yorkville after the enactment hereof. 3, That all indemnification provisions whereby the Plano Community Unit School District#88 has agreed to hold the City harmless and indemnify it from any liability as a result of the imposition of said funds shall in fact be continued in full effect. 4. This Ordinance shall be effective from the date of its passage and execution by the United City of Yorkville, IN WITNESS WHEREOF, this Ordinance has been enacted this day of , 2003. PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO 10/02/2003 15: 49 FAX 630 553 5764 DANIEL J. KRAMER 1004/009 APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois, this day of ,A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2003. Attest: CITY CLERK This Document Prepared by: Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville, Illinois 60560 630-553-9500 10/03/2003 08:28 FAX 630 553 5764 DANIEL J. KRAMER [A002/003 i \, IC ' '?- ' - - - �o C/1. ?�� United City of Yorkville " County Seal of KendaN County EST. 1836 ._ - 800 Game Farm Read E Vorkvllle,Illinois 60560 '� I1 Q Phone;630-553-4350 1 ♦2 Fax!630-553-7575 'frk LE v‘.1v October 2, 2003 • City Council &Mayor 800 Game Farm Road Yorkville, IL 60560 RE: Pollution Control Facility Citing Ordinance Dear Mayor& Council: Please be advised that I have reviewed the correspondence from Attorney John W. Watson of Gardner, Carton, &Douglas of September 23, 2003 regarding the contracting of outside legal services for the above referenced matter. I believe Mr. Watson's fees and expense quote for the above referenced project is reasonable and would recommend that we move forward on the issue. Should you have any questions please feel free to contact me. V yYo s, Daniel J. ' mer, Attorney at Law DJK/cth if t }} l GC D 191 N. Wacker Drive, Suite 3700 Gardner Carton & Douglas Chicago, Illinois 60606-1698 Washington, D.C. JOHN W.WATSON Tel 312 569 1000 I Fax 312 569 3000 member (312) 569-1446 www.gcd.com World Law Group jwatson@gcd.com a global network Fax(312) 569-3446 of independent firms located in 37 countries September 23, 2003 Mr. Anton Graff City Administrator City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Pollution Control Facility Siting Ordinance Dear Mr. Graff: This letter will follow up on the questions raised by the City Council with respect to a more detailed breakdown of the costs associated with our representation of the City in the development of a Pollution Control Facility Siting Ordinance for Yorkville. As you know,we originally estimated that our work in preparation of the Ordinance would not exceed $10,000 in fees. In response to your request for greater detail on project costs and to address your interest in certainty, we would propose to perform the work to draft the Ordinance for a not to exceed cost cap of$2,500. Absent exceptional circumstances, we would also agree to participate in any public hearings necessary to procure the approval and passage of this Ordinance for a not to exceed cost cap of$1,200 per hearing. I trust that these revised terms adequately respond to the concerns raised by the City Council members. If you have any additional questions in this regard, please do not hesitate to contact me. Very truly yours, aft ohn W. Watson JWW/ac cc: Roy M. Harsch CH02/22266024.1 Gardner Carton&Douglas at 0 Lf IV i A Y C --- : United City of Yorkville / i\ COPY EST. ia3s County Seat of Kendall County 800 Game Farm Road 4 I. f/) Yorkville, Illinois 60560 Q 1 O Phone:630-553-4350 'A4 ,� v� Fax:630-553-7575 `kLE ‘v September 17, 2003 Mr. Marvin DeLahr Development Construction Services, Inc. 9404 Corsair Road Suite 201 Frankfort, IL 60423 RE: Fox Hill Punch List Dear Mr. DeLahr: This letter is in response to your meeting with Mayor Prochaska on September 12, 2003 reviewing the final punch list for Fox Hill. I have summarized the meeting and outlined items within the punch list that was acceptable and other items that need to be address as recommended by staff. Here are the updated outstanding items: 1. Replacement of the dead parkway trees still needs to occur,however, please notify the City and we will monitor the trees after the installation is completed. 2. Revise MH#2 punch list item to call for removal of all steps and grout resulting holes. Also, MH#4 should remain on the list to install one MH step and remove debris. 3. The catch basin and sump structure misunderstanding reflects to the letter dated February 28, 2003 that was faxed to you as a summary of the meeting that was held on February 27, 2003 (See attached letter). On item 2, you stated,you will determine how many sump structures exist and this needed to be discussed further. Joe does not have any record of the number of structures that were identified from you, so this is still an open issue and the recommendation is to follow Joe's punch list request to completely clean all sump structures. 4. RT34 storm sewers structures still need to be jetted and cleaned of debris. The Mayor recognizes that your contractor did work in this area in August of 2003 however; the inspection still indicates debris in the structures. I recommend that your contractor clean the structures and notify the City Engineering Department when they are on site to observe the work being performed to the City OPY satisfaction and sign off with an inspection immediately. 5. Provide the document number for the offsite utility easement so we can retrieve the recorded copy from the County. This number was not included on the as builts. 6. Provide the hold harmless letter for the streetlight pole to be reviewed by City Attorney Kramer. This is in reference to the punch list item discussing placing a street light pole in inventory because of the damage to the base flange. 7. The b-boxes still need to be repaired because this was part of the Unit 4 punchlist when the staff agreed to remove the buried b-boxes from the list as long as they were located on the as builts,these damaged b-boxes were still required to be repaired as a condition of acceptance as part of Unit 4. 8. Clean out dirt from the operating nut.S/E corner of lot 20-valve box. This item is satisfactory and accepted. Any questions regarding this letter please call Mayor Arthur Prochaska(630-553- 8519) or myself at 630-553-8529. Thank you for your time and cooperation. Sincerely, Tony Graff City Adminstrator Cc:Mayor Arthur Prochaska, Jr. City Attorney Daniel Kramer City Engineer Joe Wywrot UNITED CITY OF YORKVILLE Memo To: Mayor & City Council &At/ From: Tony Graff, C,i Admfiistf ator CC: Atty. Dan Kramer, Mike Schoppe, Anna Kurtzman & Eng. Wywrot Date: 10/3/03 Re: Gary & Susan Kriztberg's Re-Zoning with a request for Landscape Buffer deviation from 30 feet to 25 feet. The Kriztberg's have applied for a rezoning from R2 to B2 within the area of RT 47 and E. Center Street. The public hearing is scheduled for the October 9t" Planning Commission. However, during the review process by staff Mike Schoppe has identified a landscape buffer request of 25 feet instead of 30 feet as required within the landscape ordinance. The landscape ordinance does not have a current provision for the applicant to address/request a deviation from the ordinance standards. Therefore, our City Attorney recommends for any request from the ordinance must be approved by City Council. This is why the request is appearing on the agenda for 10/8/03 COW meeting. I have instructed the Kritzberg of the process for their request to be presented to the City Council. Recommendation: Mike Schoppe has reviewed the site in relationship to the landscaping buffering and a 5-foot deviation seems to be reasonable since the neighboring property is the garage/driveway area and adequate landscaping screening can still be accomplished within the 25 feet buffer area. By allowing this deviation, they will be able to keep the existing structures in tact. A 30' landscape buffer will require the demolition of the existing structures. Furthermore, I would recommend to Council to allow this deviation which would require a development agreement. 1 10/02/2003 15 49 FAX 630 553 5764 DANIEL J KRAMER Z007/009 aerl' S 1 STATE OF ILLINOIS ) )ss. 10/1/03 COUNTY OF KENDALL ) ORDINANCE NO. AN ORDINANCE AMENDING SECTION 4-1-1 OF THE UNITED CITY OF YORKVILLE CITY CODE REGULATING OPEN BURNING BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS: WHEREAS,the Mayor and City council of the United City of Yorkville, upon the recommendation and request of various members of the community,have considered the health and safety effects of burning leaves, refuse,building materials,and other vegetation within the City limits of the UNITED CITY OF YORKVILLE: and WHEREAS, the Mayor and City Council have found that leaf burning and the burning of building materials or refuse, along with the burning of other forms of vegetation, including shrubs, branches, wood, grass,weeds,plant material, and general vegetation, creates a substantial safety hazard for the risk of uncontrolled fire representing problems for persons living in the City, as well as a degradation of air quality, and generally promotes an unhealthy discharge of smoke throughout the City; and WHEREAS,burning of such material has a direct damaging impact on the safety and health of the people of the UNITED CITY OF YORKVILLE; NOW THEREFORE, the Mayor and the City Council of the UNITED CITY OF YORKVILLE, upon motion duly made, seconded and approved,hereby amend Section 4-1-1 of the United City of Yorkville City Code with respect to the burning of the above-stated materials within the City boundaries: Paragraph A 3, of Section 4-1-1 of the existing Ordinance is amended as follows: 3. The discharge into the outdoor atmosphere of fumes, smoke, gas or vapors or any combination from the burning of any materials other than untreated paper and paper 10/02/2003 15 :50 FAX 630 553 5764 DANIEL J. KRAMER Z008/009 products and wood as provided above shall be, for the purposes of this Section, declared air pollution and a public nuisance. REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section, subsection, sentence, clause,phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE: This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law. IN WITNESS WHEREOF,this Ordinance has been enacted this day of , 2003. PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois, this day of , A.D. 2003. MAYOR 2 10/02/2003 15 :50 FAX 630 553 5764 DANIEL J. KRAMER a 009/003 PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2003. Attest: CITY CLERK This Document Prepared by: Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville, Illinois 60560 630-553-9500 3 10/02/2003 15 49 FAX 630 553 5764 DANIEL J KRAMER 1005/009 . L STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) AN ORDINANCE ESTABLISHING A DRIVEWAY AND PUBLIC WALKS INSPECTION FEE WHEREAS, the UNITED CITY OF YORKVILLE has and continues to experience a substantial increase in the cost of inspection of existing structures, together with the need to expand existing municipal services to provide for orderly growth and adequate municipal services for new development; and WHEREAS, the UNITED CITY OF YORKVILLE has thoroughly reviewed the need for expanding municipal services conducted a study to support increases in the fee provided herein; and WHEREAS, the UNITED CITY OF YORKVILLE has thoroughly reviewed the cost to be incurred to provide for the expansion of said City inspection services; and WHEREAS, the City has determined that the following fees bear a rational relationship to the costs anticipated to be incurred by the various governmental entities and departments of the City to be affected; and NOW THEREFORE, the UNITED CITY OF YORKVILLE, does upon Motion duly made, seconded and approved by a majority of those voting does hereby ORDAIN: 1. That a new inspection fee in the amount Thirty-Five and 00/00 Dollars ($35.00) per building permit application or driveway/public walk way or private walk way permit application after the effective date of this Ordinance for the UNITED CITY OF YORKVILLE shall be enacted for the cost said inspection services conducted on behalf of the UNITED 10/02/2003 15 49 FAX 630 553 5764 DANIEL J. KRAMER [V06/009 CITY OF YORKVILLE. PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _ day of , A.D. 20_. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 20__. Attest: CITY CLERK Law Offices of Daniel J. Kramer 1107A S. Bridge Street Yorkville, Illinois 60560 630.553.9500 UNITED CITY OF YORKVILLE From the Desk of Jgekie 'MiLsehewski City Clerk October 3, 2003 TO: Mayor Prochaska, City Council,Administrator Graff RE: Council Chamber Sound System Attached is the proposal from Sound Incorporated for the relocation and additional of equipment. The proposal is for $10,821.00 however two microphones ($278.00 each), two shock mounts ($42.00 each) and the wireless handheld microphone ($894.00) for audience members are not needed at this time and can easily be added at a later date. The amount needed to upgrade the system for the build out is $9,287.00. I am looking for your approval at the next City Council meeting so that the installation can be done and ready when the Council Chamber is finished. If you have any questions, please fell free to contact me. Thanks, Jackie 09/09/03 TUE 20:21 FAX 11001 PROPOSAL _sound uncorpor led _ -_= Integrated Splerns 15.O Shore Road • NEip?rvillF,II 60561 Y1 • Phonr.61O 6,179x) - fnx:ii3O36 .1711 September 9,2003 Yorkville Police Dept. 804 Game Farm Rd. Yorkville, IL 60560 Attn: Jackie Milschewski Re: Council Chambers Sound System Sound, Incorporated proposes to furnish and install the following equipment to addto the Council Chambers Sound System at your facility. 1) The five existing floor boxes and wall plate will be relocated. All wiring will be replaced and pulled to new locations. A record output jack will be installed at the existing wall plate location as a press feed. Labor $4,153.00 Wiring and Hardware $528.00 Total Cost .$4,681.00 2) The following additional equipment will be installed for the side table: 1 Mystery F MCA2000 Floor Box for side table $269.00 ca. 1 Biamp Auto One 8-input Auto Mixer $1,205.00 ea. 2 Biamp AlA Expansion Adaptor $91.00 ea. 5 Shure MX412S/C Mini-Gooseneck Microphone with switch $278.00 ea. 5 Shure A400 SMXLR Quick-Disconnect Shock Mount $42.00 ea. AIR West Penn 291 Microphone Cable Labor $1,939.00 Equipment, Wiring, and Hardware $3307.00 Total Cost .$5,246.00 Grand Total,including applicable taxes and permits $9,927.00 OPTION 1) (1)Telex FMR 10/HT I OD Wireless Agile Handheld Microphone Additional Cost .$894.00 This contract is subject to the terms and conditions on reverse side. 09/09/03 TUE 20:22 FAX Z002 • PROPOSAL • .....incorporated - • -- • -- Integrated Systems 1550 Shure Rodd • Naperville,II.60563 • Phone:io3Q.3i‘9.900 • FaY,6.10 W1711 CLARIFICATIONS All work to be completed during normal business hours (7:30AM to 4:30PM, Monday through Friday). Electrical Contractor to provide all necessary conduit. WARRANTY The system shall be warranted all parts and labor for one(1)year. An optional maintenance agreement is available at the end of the first year. Batteries, both internal and external, are consumables and are not covered by warranty. TERMS 50% Down Payment,40% upon substantial completion and 10%net 10 days upon completion. FINANCING OPTIONS Sound Incorporated is ready and able to provide flexible financing upon request. This financing is through third party financial service organizations and is subject to credit approval. Rates are based on credit worthiness and total value. Acceptance of a lease does not relieve the buyer from the terms of this contract. Respectfully Submitted By: Mark Foehrin Account M ager Acceptance of Proposal: The above specifications,terms and conditions are satisfactory. You are authorized to do the work as specified. Buyer's Acceptance: Sound Incorporated's Acceptance: Accepted by: Accepted by: (Printed name) (Printed name) Title: Title: Signature: Signature: Dais: Date: at Naperville, IL Note: To proceed with your order, an originally signed proposal or purchase order is required. Facsimile or copies will not be accepted. This contract is subject to the terms and conditions on reverse side. CITY OF YORKVILLE SII; (411.1111 ; �!°J ■■. WATER DEPARTMENT REPORT MONTH JUNE 2003 WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 405 184 11.874 4 1393 453 162 17.455 TOTAL 29.329 CURRENT MONTH'S PUMPAGE 1S 2,583,000 GALLONS ❑ MORE THAN LAST MONTH ❑ LESS 858,000 GALLONS ❑ mo RE THAN THIS MONTH LAST YEAR ❑ LESS DAILY AVERAGE PUMPED: 978,000 GALLONS DAILY MAXIMUM PUMPED: 1,400,000 GALLONS DAILY AVERAGE PER CAPITA USE: 127 GALLONS WATER TREATMENT CHLORINE FED: 360 LBS. CALCULATED CONCENTRATION: 1.5 MG/L FLUORIDE FED: 403 LBS. CALCULATED CONCENTRATION: 0.30 MG/L ! WATER QUALITY 1 AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION: 1.01 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: NEW CUSTOMERS RESIDENTIAL 43 COMMERCIAL 1 INDUSTRIAL/GOVERNMENTAL ICOMMENTS 1 KYLYN RIDGE PHASE I ON LINE 1 JUNE 2003 128307 307 GARDEN CIRCLE-NEW 130472 1472 WALSH DRIVE-NEW 130799 1879 ASTER DRIVE -NEW 130807 1887 WALSH DRIVE -NEW 130809 1889 WALSH DRIVE-NEW 142650 207 WALSH CIRCLE -NEW 142480 242 WALSH CIRCLE -NEW 145396 396 POPLAR DR-NEW 146475 475 KELLY AVENUE -NEW 146478 478 KELLY AVENUE-NEW 146481 481 KELLY AVENUE - NEW 146487 487 KELLY AVENUE-NEW 148528 528 REDHORSE LANE-NEW 149267 267 WINDHAM CIRCLE -NEW 214010 105 E ORANGE ST-NEW 241100 610 GREENFIELD TURN- NEW 241239 767 GREENFIELD TURN -NEW 265078 2078 KINGSMILL COURT - NEW 301161 1205A N BRIDGE ST-REPLACEMENT 310070 203 WSOMONAUK- REPLACEMENT 323620 624 A-D VETERANS PKWY-NEW-COMMERCIAL 344308 1308 CHESTNUT LANE-NEW 349341 1341 CHESTNUT LANE-NEW 349345 1345 CHESTNUT LANE-NEW 349347 1347 CHESTNUT LANE -NEW 349349 1349 CHESTNUT LANE -NEW 349351 1351 CHESTNUT LANE-NEW 349368 1368 CHESTNUT LANE -NEW 356204 1204 EVERGREEN LANE -NEW 356306 1306 EVERGREEN LANE-NEW 357310 1310 WILLOW WAY-NEW 421190 927 HEARTLAND DR-NEW - CLUBHOUSE 421760 1124 HEARTLAND DR-NEW 424020 1304 DAKOTA DR-NEW 425410 1023 HOMESTEAD DR-NEW 425540 1088 HOMESTEAD DR-NEW 425720 1176 HOMESTEAD DR-NEW 425760 1186 HOMESTEAD DR-NEW 428110 594 ARROWHEAD DR -NEW 428320 781 ARROWHEAD DR-NEW 519311 306 W KENDALL DR -NEW 519550 418 W KENDALL DR- REPLACEMENT 704178 176 COMMERCIAL DR-NEW - COMMERCIAL 737150 2244 NORTHLAND LANE-NEW JULY 2003 124756 756 FIR COURT -NEW 128324 324 GARDEN CIRCLE-NEW 128343 343 GARDEN CIRCLE -NEW 128345 345 GARDEN CIRCLE-NEW 130833 1833 WALSH DRIVE -NEW 130849 1849 WALSH DR-NEW 145532 532 POPLAR DRIVE -NEW 146521 521 KELLY AVE-NEW 146551 551 KELLY AVE -NEW 146562 562 KELLY AVE-NEW 147885 885 FLINT CREEK LANE -NEW 148542 542 REDHORSE LANE -NEW 148587 587 REDHORSE LANE-NEW 245080 1958 SUNNY DELL COURT -NEW 265053 2053 KINGSMILL COURT - NEW 265054 2054 KINGSMILL COURT-NEW 317062 702 GAME FARM ROAD-REPLACEMENT 324439 1439 CANNONBALL TR-NEW - COMMERCIAL 344321 1321 CHESTNUT CIRCLE-NEW 344325 1325 CHESTNUT CIRCLE - NEW 344361 1361 CHESTNUT CIRCLE - NEW 344365 1365 CHESTNUT CIRCLE-NEW 349343 1343 CHESTNUT LANE -NEW 352611 1611 COTTONWOOD TR-NEW 356302 1302 EVERGREEN LANE-NEW 356313 1313 EVERGREEN LANE -NEW 421910 1185 HEARTLAND DRIVE - NEW 425180 874 HOMESTEAD DR-NEW 425200 896 HOMESTEAD DR-NEW 425480 1064 HOMESTEAD DR-NEW 426060 1156 WHEATLAND DR-NEW 428190 688 ARROWHEAD DRIVE-NEW 428300 769 ARROWHEAD DRIVE-NEW 430050 822 HALEY COURT -NEW 607170 1755-1785 MARKETVIEW DR-NEW-COMMERCIAL UNITED CITY OF YORKVILLE To: Tony Grafi; City Administrator From: Joe Wywrot,City Engineer - ` L Subject: Kylyn's Ridge Unit 1 —Letter f Cred t Reduction No. 1 Date: September 8, 2003 Attached find a request from the developer's consultant to reduce the two letters of credit for the Kylyn's Ridge Unit 1. I have reviewed the request and concur with most of the work completed to date. I concur with the request regarding Onsite Work, but recommend changes to the request for Earthwork. The Earthwork letter of credit was based on a preliminary cost estimate. The reduction should be based on the final estimate,which happens to be higher. I also recommend that we retain funds for 50%of the erosion control items at this time. Ordinance allows reductions down to 15%of the engineer's estimate of cost of substantially completed improvements prior to final acceptance. Making changes for the items mentioned results in a letter of credit reduction amount for earthwork in the amount of$76,674.82. The letter of credit reduction amount for onsite work would be $834,804.95. A summary of the letters of credit for Kylyn's Ridge Unit 1 is as follows: Earthwork Onsite Work Original Letter of Credit: $ 138,890.40 Original Letter of Credit: $1,541,405.36 Previous Reductions $ 0.00 Previous Reductions $ 0.00 This Reduction: $ 76,674.82 This Reduction: $ 834,864.70 Remaining Amount: $ 62,215.58 Remaining Amount: $ 706,540.66 Please place this item on the Public Works Committee agen of September 22, 2003 for_�i consideration. ' 7r!'�t� / " f" C� Cc: Chad Gunderson, AMG Homes, Inc. 8-Sep-03 Letter of Credit/Bond Reduction Subdivision: Kylyn's Ridge- Unit 1 (Earthwork Only) Theoretical Approved Letter of Credit Substantially complete Remaining Item Ena. Est, Amount prior to Red. #1 Amount Erosion Control $12,085.00 $13,293.50 $6,042.50 $7,553.13 Faxon Road Earthwork $29,199.59 $32,119.55 $0.00 $32,119.55 Onsite Earthwork $150.286.05 $165.314.66 $150.286.05 $22.542.91 Totals $191,570.64 $210,727.70 $156,328.55 $62,215.58 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed Items plus 110% of uncompleted items. J. BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT PH: 639-692 6747 1262 BIRCHDALE LN. AURORA,ILLINOIS 60504 FAX: 630-692 6748 August 27,2003 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville, Il 60560 RE: Kylyn's Ridge Unit 1-Mass Grading Reduction of Letter of Credit No. 15317 Dear Joe: In view of the partial completion of improvements in the subject project,we are requesting the approval for the reduction of the letter of credit No. 15317 covering the Mass Grading for Public Roads and Storm Water Management Facilities. The original amount of the above mentioned letter of credit is $ 138,890.40 which corresponds to 110%of the estimated cost($ 126,264.00). Consequently,we are asking that the reduction of said letter of credit be approved for an amount of$46,679.21 based on the following: Original estimated cost for mass grading: $ 126,264.00 Less non completed work(Faxon Road) : 29,199.59 Cost of completed work : $ 97,064.41 Amount of reduced letter of credit=(29,199.59x1.10+97,064.41x0.15)=$46,679.21 Ve y ours, cc/Mr. Chad Gunderson KYLYN'S RIDGE UNIT 1 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST BASED ON FINAL ENGINEERING PLANS REVISED 3/25/03 IMPROVEMENT QUANTITY UNIT PRICE COST EROSION/SEDIMENTATION CONTROL SILT FENCE 4300 LF $ 1.35 $ 5,805.00 STRAW BALE TRAPS 11 EA $ 80.00 $ 880.00 SEEDING-PARKWAYS&RETENTION BASIN 2.7 AC. $ 2,000.00 $ 5,400.00 TOTAL EROSION/SEDIMENTATION CONTROL $ 12,085.00 EARTHWORK FAXON RD. EXIST. PAVEMENT REMOVAL 1540 C.Y. $ 2.50 $ 3,850.00 TOPSOIL STRIP TO TEMP. STOCKPILE 3474 CY $ 1.35 $ 4,689.90 UNCLASSIFIED EXCAVATION TO FILL 810 CY $ 2.35 $ 1,903.50 BARROW EXCAVATION TO FILL 4957 CY $ 2.35 $ 11,648.95 BACKFILL C&G(CLAY) 4550 LF $ 0.60 $ 2,730.00 TOPSOIL RESPREAD IN PARKWAY/PUDE 3474 CY $ 1.26 $ 4,377.24 SUB-TOTAL EARTHWORK FAXON RD. $ 29,199.59 EARTHWORK ON-SITE CONSTRUCTION ENTRANCE 1 LS $ 3,250.00 $ 3,250.00 TOPSOIL STRIP TO TEMP. STOCKPILE 18493 CY $ 1.55 $ 28,664.15 T/S STRIP TO PARK AND BERMS 12352 CY $ 1.55 $ 19,145.60 T/S TO REAR LOTS 8000 CY $ 1.55 $ 12,400.00 CLAY EXCAVATION TO FILL 38041 CY $ 1.95 $ 74,179.95 4"TOPSOIL RESPREAD IN BASINS 4251 CY $ 1.85 $ 7,864.35 i _ l Z �4"71 BACKFILL C&G(CLAY) 7970 LF $ 0.60 $ 4,782.00 SUB-TOTAL EARTHWORK ON SITE $ 150,286.05 TOTAL EARTHWORK $ 179,485.64 TER MAIN-FAXON RD. 8"D►- DIWM-WRAPPED 100 LF $ 19.00 $ 1,900.00 12"DIA.► -WRAPPED 1175 LF $ 25.00 $ 29,375.00 8"GATE VA &BOX 1 EA $ 1,000.00 $ 1,000.00 12"GATE VALV- . VAULT 3 EA $ 2,100.00 $ 6,300.00 FIRE HYDRANT,VAL•- •ND TRENCH ADAP. 1 EA $ 1,600.00 $ 1,600.00 TRENCH BACKFILL 228 EA $ 15.50 $ 3,534.00 ADJUST EXIST. HYDRANTS 3 EA $ 200.00 $ 600.00 ADJUST EXIST.VALVE VAULT 1 EA $ 250.00 $ 250.00 SUB-TOTAL FAXON RD. $ 44,559.00 WATER MAIN-ON SITE 8"DIA. DIWM-WRAPPED 2 EA $ 19.00 $ 51,224.00 12"DIA.DIWM-WRAPPED 1540 $ 25.00 $ 38,500.00 8"GATE VALVE&BOX 10 EA 1,000.00 $ 10,000.00 12"GATE VALVE&VAULT 4 EA $ , .0.00 $ 8,400.00 FIRE HYDRANT,VALVE AND TRENCH ADAP. 13 EA $ 1,600.. $ 20,800.00 TRENCH BACKFILL 428 EA $ 15.50 , 6,634.00 SHORT SERVICES 21 EA $ 250.00 $ 5,250.00 LONG SEVICES 34 EA $ 750.00 $ , 00.00 SUBTOTAL-ON SITE EA $ 166,30;. TOTAL WATER MAINS $ 210,867.00 8-Sep-03 Letter of Credit/Bond Reduction Subdivision: Kylyn's Ridge- Unit 1 (Onsite Work) Theoretical Approved Letter of Credit Substantially complete Amount of Remaining Liam Eno. Est. Amount prior to Red. #1 Reduction Amount Watermains $210,867.00 $231,953.70 $168,308.00 $157,992.60 $73,961.10 Sanitary Sewer $120,571.75 $132,828.93 $120,571.75 $114,543.16 $18,085.76 Storm Sewer $384,241.00 $422,665.10 $349,395.00 $331,925.25 $90,739.85 Paving $509,295.60 $560,225.16 $242,530.20 $230,403.69 $329,821.47 Sidewalk&Overflow $105,302.25 $115,832.48 $0.00 $0.00 $115,832.48 Street Lights $45,000.00 $49,500.00 $0.00 $0.00 $49,500.00 parkway Trees $28.000.00 $28.600.00 $0.00 $0.00 $28.600.00 Totals $1,401,277.60 $1,541,405.38 $878,804.95 $834,864.70 $706,540.66 Notes: 1) LOC/Bond amt. to be 15% of subsantlally completed items plus 110% of uncompleted items. J. BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT PH: 639-692 6747 1262 BIRCHDALE LN. AURORA,ILLINOIS 60504 FAX: 630-692 6748 August 27,2003 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville,Il 60560 RE: Kylyn's Ridge Unit 1-Utilities Reduction of Letter of Credit No. 15367 Dear Joe: In view of the partial completion of improvements in the subject project, we are requesting the approval for the reduction of the letter of credit No. 15367 covering the Underground Utilities, Paving, Sidewalks, Overflow Concrete Pads, Street Lights,and Street Trees for the subjetc project. The reduced amount,based on completed improvements,should be$ 706,540.66. (See attached chart). Very yours, i1a KYLYN'S RIDGE UNIT 1 REQUEST FOR LETTER OF CREDIT No.15367 REDUCTION BASED ON COMPLETED IMPROVEMENTS % L.C.REDUCED ORIGINAL COST COMP. AMOUNT WATER MAIN FAXON RD. $ 44,559.00 0 $ 49,014.90 WATER MAIN ON-SITE $ 166,308.00 100 $ 24,946.20 WATER MAINS $ 210,867.00 $ 73,961.10 SANITARY SEWER $ 120,571.75 100 $ 18,085.76 STORM SEWER FAXON RD. $ 34,846.00 0 $ 38,330.60 STORM SEWER ON-SITE $ 349,395.00 100 $ 52,409.25 $ 384,241.00 $ 90,739.85 PAVING FAXON RD. $ 223,961.70 0 $ 246,357.87 PAVING ONSITE: TO BINDER COURSE $ 242,530.20 100 $ 36,379.53 TACK COAT&SURFACE COURSE $ 42,803.70 0 $ 47,084.07 $ 509,295.60 $ 329,821.47 SIDEWALK AND OVERFLOW PADS $ 105,302.25 0 $ 115,832.48 STREET UGHTS $ 45,000.00 0 $ 49,500.00 STREET TREES $ 26,000.00 0 $ 28,600.00 TOTAL $ 1,401,277.60 AMOUNT OF LETTER OF CREDIT $ 1,541,405.36 $ 706,540.66 ROM : HMG HOMES PHONE NO. : 815 485 9586 Hug. 2? 2003 11:42AM P2 Yorkville National Bank SCOld Second May 15, 2003 Mayor and Aldermen City of Yorkville 800 Came Farm Road Yorkville, IL 60506 Re: Kylyn's Ridge-Unit 1 Letter of Credit No. 15367 For Account Of: AMO HOMES, INC. Amount: $1,541,405.36 Date: May 15, 2003 Gentlemen: The undersigned YORKVILLE NATIONAL BANK by DILL VOGEL,VICE PRESIDENT, its duly authorized agent, hereby establishes and issues this Irrevocable Letter of Credit in favor of The City of Yorkville in the amount of$ 1,541,405.36 which represents 110%of the cost of the improvements described herein. Such credit is available to be drawn upon by said City upon presentation to this bank of your demand for payment accompanies by a copy of this Letter of Credit. This Letter of Credit is issued for the purpose of securing and paying for the installation of the following public improvements in the aforesaid subdivision: WATER MAINS $ 210,867.00 SANITARY SEWERS 120,571.75 STORM SEWERS 384,241,00 PAVING 509, 295.60 $1,224,975.35 SIDEWALK& OVERFLOW $ 105,302.25 STREET LIGHTS 45,000.00 STREET TREES 26.000,00 TOTAL COST: $ 1.,401,277.60 LETTER OF CREDIT AMOUNT ($1,401,277.60 x 1.10) .5 1,541,40536 THIS OPINION OF PROBABLE CONSTRUCTION COSTS IS BASED ON PREVALENT UNIT PRICES IN THE AREA OF YORKVILLE. J. BOADA, ASSOCIATES 102E Van Emma St,Yorkville,IL 60560-0669(630-55+.4 30 Fr x 6:k0-$33-7943)•40R E Countryside Fkuy,Yorkville,IL 60560-1061 (630-S53-4240 Fax:630-553.5361) 6800 W Rouiv 34(to WO.Me t Supalvcnter)Plano,IL 60545-0601[630-552-2:1.65 Fax:630-552-48951+323E Norris Dr,Ottawa,IT,6 t 380.1518(R 15433.4433 Fax:815.433.4404] 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Englnssriing Entsrprlsss. Inc. September 3, 2003 Mr. Joseph A. Wywrot, P.E. City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Consulting Engineering Services—Amended Contract Rob Roy Creek Hydrologic and Hydraulic Study City of Yorkville, Kendall Co., IL Dear Mr. Wywrot: As you may recall, our original proposal and then the subsequent contract for professional engineering services for the Rob Roy Creek Hydrologic and Hydraulic Study assumed a watershed study area of 12.3 mi2. In addition, our proposal/contract also assumed the length of channelized conveyance that would be modeled, and then the base flood elevations for the channel would be provided for an approximately 6.8 mi length of stream. Our original contract, which was executed by the City on February 12, 2002, defined a fixed fee cost of $94,949 for the hydrologic and hydraulic study of the assumed watershed. After reviewing the best available information at the time, and then after proceeding with a complete hydrologic and hydraulic modeling effort of the assumed Rob Roy Creek watershed, it was found that more detailed information identified additional areas that should be included within the Rob Roy Creek watershed. As you may recall, this was initially brought to the forefront through the City's review of the proposed Bristol Club Subdivision. The net result of the additional area along the northeast portion of the watershed adds approximately 2.2 mi2 to our original watershed estimate. In addition, approximately 3.0 mi of additional stormwater routing will need to be surveyed, modeled, base flood elevations will need to be determined, and a floodplain and floodway will need to be defined along the route. As discussed, we believe the additional study area that has been defined and the corresponding level of effort required to provide the detail necessary to obtain the most appropriate end-result was not included as part of our original contract. Therefore, the main purpose of this correspondence is to propose an amendment to our original contract to include the additional study area. Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Joe Wywrot September 3, 2003 Page 2 Based on a review of the original proposal and our actual costs that we have incurred to date, we have developed costs for the additional surveying, and hydrologic and hydraulic modeling that will be required to meet the overall study objectives for the amended area. A brief summary of our fees for each category is as follows: Surveying — Minimum 52 new sections (Approx. 87 original): $14,750 b Hydrologic Modeling —2.2 mi2 new area (Approx. 12.3 mi2 original): $7,575 b Hydraulic Modeling —3.0 mi new length (Approx. 6.8 mi original): $15,600 Total: $37,925 Therefore, we are proposing to increase our fixed fee contract amount by $37,925. Please note we have developed these costs based on the fee schedule that was provided in our original contract. While that fee schedule was effective January 1, 2001, and we have had a change in our hourly rates as recent as January 1, 2003 to account for additional wages, benefits, overhead, etc., we did not go through the exercise of adjusting the proposed fees based on our current fee schedule. We presume the City can see how they will benefit by our computation method. We assume the above discussion provides sufficient detail to describe our proposed amendment. If you have any questions or need additional information, please do not hesitate to call. Respectfully submitted, ENGINEERING ENTERPRISES, INC. - i 1)2..e--74,-e,-- Jeffrey W. Freeman, P.E. Project Manager JWF/me pc: Mayor Art Prochaska Mr. Tony Graff, City Administrator Atty. Dan Kramer, City Attorney \\SNAP1\DOCS\PUBLIC\Yorkville\2001\Y00112 Rob Roy Creek H&H Study\Doc\Iwywrot02.doc AGREEMENT FOR CONSULTING ENGINEERING SERVICES FOR ROB ROY CREEK HYDROLOGIC AND HYDRAULIC STUDY This Agreement, made this 12th day of February , 2002 by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation of the State of Illinois (hereinafter referred to as the "City") and Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, Illinois, 60554 (hereinafter referred to as the "Engineer"). In consideration of the mutual covenants and agreements contained in this Agreement, the City and the Engineer agree, covenant and bind themselves as follows: 1. Authorization and Scope: Upon recommendation of the City Engineer and authorization of the Mayor and/or City Administrator, the engineer shall commence work on the phase of the project that is mutually agreed on based on the scope of work and the amount of money that is available for that phase. 2. Services: Engineer agrees to perform for the City the following Services as more fully described in a letter proposal dated January 23, 2002, attached hereto and made a part hereof(hereinafter referred to as the "Services"). 3. Direction: The City Engineer or his written designee shall act as the City's representative with respect to the Services to be provided by the Engineer under this Agreement and shall transmit instructions and receive information with respect to the Consulting Engineering Services. 4. Compensation: The City agrees to pay the Engineer for providing the Services set forth herein as specified on the attached Standard Schedule of Charges and the Personnel, Positions and Classifications for the various classifications of employees performing the work on the project. Subject to the written approval of the City, the Engineer may sublet a portion of the Services. "Cost to the Engineer° shall be verified by furnishing copies of invoices from the party doing the work and any other documentation deemed appropriate by the City. Total compensation for this Agreement shall be in accordance with Table No. 1: Summary of Consulting Engineering Fees in the attached proposal. 5. Term: The term of this Agreement shall be through December 30, 2002. 6. Payment: Engineer shall invoice the City on a monthly basis for Services performed and any costs and expenses incurred during the previous thirty (30) day period. The City shall pay Engineer within thirty (30) days of receipt of said invoice. 7. Termination: This Agreement may be terminated upon fourteen (14) days written notice of either party. In the event of termination, the Engineer shall prepare a final invoice and be due compensation calculated as described in paragraph 3 for all costs incurred through the date of termination. 8. Documents: All related writings, notes, documents, information, files, etc., created, compiled, prepared and/or obtained by the Engineer on behalf of the City for the Services provided herein shall be used solely for the intended project. 9. Notices: All notices given pursuant to this Agreement shall be sent Certified Mail, postage prepaid, to the parties at the following addresses: The City: The Engineer: City of Yorkville Engineering Enterprises, Inc. 111 W. Fox Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove, IL 60554 Attn: Joseph Wywrot Attn: Peter Wallers 10. Waiver: The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. 11. Amendment: Nour orted oral amendment, change or alteration hereto shall be P P allowed. Any amendment hereto shall be in writing by the governing body of the City and signed by the Engineer. 12. Succession: This Agreement shall ensure to the benefit of the parties hereto, their heirs, successors and assigns. IN WITNESS WHEREOF, we have hereunto signed our names the day and year first above written. UNITED CITY OF YORKVILLE: ENGINEERING ENTERPRISES, INC.: ♦- e: ALAI Mayor Senior ' - Presi•=lit ATTEST: ATTEST: •,3i 1TED .` r, 1: Inc ` \ Secretary B ��•..,, r•'``� G:\PUBLIC\Yorkville\2001\Yo0112 Rob Roy Creek H&H Study\Proposal\agreement0l.doc "timer-......... Proposal For Consulting Engineering Services for Rob Roy Creek Hydrologic and Hydraulic Study United City r Yorkville Kendall County, IL January 2002 PREPARED BY: Engineering Enterprises, Inc. 1 Table of Contents Transmittal Letter Section 1 Executive Summary Section 2 Project Approach Section 3 Resource Allocation & Project Budget Section 4 Project Schedule Section 5 Project Team Section 6 Related Experience Section 7 Project Locations Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach GENERAL There are few events more devastating to a homeowner than having their home flood. Nobody wants to locate in an area where flooding can occur, but in some cases there is limited information and the flooding potential is not clearly defined. In most situations, the Federal Emergency Management Agency has mapped the areas in which flooding likely is to occur. However, in other cases, there are areas where the mapping is only an estimate, and in extreme cases, it would appear there are areas where the flooding potential has been clearly overlooked. Based on the fact that there currently is no regulatory floodplain identified for Rob Roy Creek, it would appear Rob Roy is the latter of these situations. Rob Roy Creek flows from the northern edge of the planning boundary of the United City of Yorkville (intersection of Route 30 and Route 47), flows south, southwesterly and then discharges into the Fox River west of Eldamain Road - directly south of the City of Plano. The Rob Roy Creek watershed at the point where it intersects the Fox River is approximately 20.4 mit. Exhibit A depicts the limits of the Rob Roy Creek watershed. The contributing area to Rob Roy Creek where it passes under Eldamain Road is approximately 12.3 mi with approximately 6.8 mi of channelized conveyance to that point. To the surprise of regulatory officials, Rob Roy Creek currently has no regulatory floodplain delineated for this waterway, even though it's drainage area exceeds the typical limit for mapping floodplain (1 mit) areas by a factor of 20. Without a regulatory floodplain delineated, or even the availability of a rudimentary hydrologic and/or hydraulic study, the City of Yorkville currently has little information to assess whether existing residents, as well as future residents, will be protected from the floodwaters of Rob Roy Creek. In an effort to keep the citizens of the United City Yorkville "out of harms way", it is our understanding that the City would like our firm to complete a comprehensive Hydrologic and Hydraulic (H & H) Study of Rob Roy Creek. With the information provided in the H & H study, Base Flood Elevations (BFE's) will be established for the study area, and then regulatory floodplain and floodway maps will be developed. PROJECT SCOPE The planning area for the United City of Yorkville stretches from Route 30/Baseline Road on the north, where the City currently has a boundary agreement with the Village of Sugar Grove, and to Eldamain Road on the west, where the City currently has a boundary agreement with the City of Plano. As part of this study, Engineering Enterprises, Inc. (EEI) will provide hydrologic and hydraulic modeling for the Rob Roy Creek watershed, such that appropriate BFE's and regulatory floodplain and floodway maps are provided for the creek through the City's entire planning area (at a minimum). Exhibit A depicts the area of the Rob Roy Creek that will be mapped. However, because it may be advantageous for the City, both financial and from a regulatory standpoint, to have adjacent units of local government Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach (Kendall County, City of Plano, and the Village of Montgomery) share the benefits of this effort, the study area may be expanded to include additional portions of the creek. Exhibit B presents our proposed Project Approach Flowchart. First and foremost, we propose to set up a project initiation meeting to confirm the project goals and objectives with the City, reconfirm the proposed limits of the study area, and then explore the options for contacting the adjacent units of local government. If the City feels it would be beneficial to meet with the adjacent units of local government, we would propose to set up one, or a number of meetings, with their representatives to discuss the project. After the total study area has been confirmed, we will setup a project meeting with all appropriate Rob Roy Drainage District representatives. At this meeting, we will explain the scope of the project, discuss the benefits of completing the H & H study, and request historical observations and/or information that the representatives may have. In addition, we would also discuss the options for contacting property owners, so that we can notify them that we will be conducting surveying work along the creek. Concurrent with the other project work, we also will provide the necessary engineering support to City Staff to help manage the interim floodplain until the modeling effort has been completed. Currently, there is one existing United City of Yorkville subdivision along Rob Roy Creek that is proposing to develop additional portions of the property, and there is another property developer that is suggesting that they will be submitting a concept plan for a residential subdivision that will straddle Rob Roy Creek in the next few months, as well. Since it may be a couple months before conclusive information can be obtained for the modeling effort, we will work with the City and the developers to establish interim engineering guidelines to be assured that residents within the proposed subdivisions will be appropriately protected from flooding. In addition, EEI would be available, at any time, to work with the City on any other stormwater issues within the Rob Roy Creek Watershed, or even any other watershed within the community. Once the project initiation meetings have been completed with the local entities, we propose to set up a project meeting with the Illinois Department of Natural Resources — Office of Water Resources (IDNR-OWR). At this meeting, we will discuss the limits of the study with the agency, confirm the design storms that they will require to be used, discuss the modeling software that we are proposing, and determine their requirements for calibrating the model. We believe it is imperative to meet with the IDNR-OWR at the beginning of the project to make sure the study is started in the right direction, and will be completed in an acceptable and efficient manner. Concurrent with and slightly after the meeting with the IDNR-OWR, we will begin to compile the topographic, land use, and stream geometry and stream roughness data. Traditionally, if the macro-scale topography (two foot contour topography to the limits of the watershed) were not available, the contracting of a company to provide aerial topographic information would have been required. However, EEI will be able to draw on our knowledge of and investment in technology to utilize our Global Information System (GIS) software to obtain the Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach EXHIBIT B: PROJECT APPROACH FLOWCHART Rob Roy Creek Hydrologic and Hydraulic Study United City of Yorkville, Kendall Co., IL Project Initiation Meeting - Confirm Project Goals and Objectives With City - Discuss Limits of Study With City - Discuss Potential For Expanding Study Area and Then Include Adjacent Municipalities and/or Kendall County Within Study OPTIONAL V 7 Work With the City and the Meet With Rob Roy Drainage Meet With Kendall Co., Plano, Developers For Properties Along District Representatives and Montgomery Representatives Rob Roy Creek To Manage the - Discuss Scope and Purpose of - Discuss Scope and Purpose of Interim Floodplain Project and the Benefits of Project and the Benefits of Determine Appropriate Interim Mapping the Floodplain Mapping the Floodplain - Request Historical Information - Determine If the Study Area Base Flood Elevations(BFE's) (Drain Tile Records,etc.)That Should Be Expanded Where Required Could Be Utilized Within the Study - Discuss Notification of Land Owners For Surveying Purposes Project Initiation Meeting With IDNR-OWR - Discuss Limits of Study - Confirm the Design Storm(s)To Be Used, Model Selections,Model Calibration Techniques,Etc. V Compile Topographic and Land Use Compile Stream Geometry and Stream Information For Study Area Roughness Data Via Field Reconnaissance - Obtain 2'Contour Topographic Information - Survey Creek and Floodplain Cross Sections - Obtain Aerial Photographs - Survey Bridges,Culverts,and All Other Flow - Obtain Current City Zoning Map and Conveyance Structures Comprehensive Plan - Determine Stream Roughness Characteristics For Stream Corridor V Prepare Hydrologic Model(HEC-HMS) - Delineate Subwatersheds Prepare Hydraulic Model(HEC-RAS) - Determine Subwatershed Characteristics(Area, - Input Cross Sections Into Model Runoff CN,Time of Concentration,Etc.) - Input Flow Conveyance Structures Into - Develop Subwatershed Routing Scheme Model(Bridges,Culverts,Etc.) - Input Data Into Model - Input Stream Roughness Characteristics - Route Design Storm(s)Through Model Into Model ,f Calibrate Models - Validate Model With Historical Data(If Available) Develop Flood Profiles - Route Flows Through Hydraulic Model - Determine Base Flood Elevations(BFE's) Obtain Flow Certification From IDNR-OWR V Develop Floodplain Maps - Delineate BFE's on Topographic Maps Determine Floodway Boundaries and Develop Floodway Maps - Compute Storage and Conveyance Floodway Areas - Delineate Floodway Boundaries on the Floodplain and Floodway Maps V Present Preliminary Findings - Present Preliminary Data and Floodplain Maps to the City,Rob Roy Creek Drainage District Representatives,and All Other Interested Parties Compile and Produce Summary Report Submit Flood Study To Local Agencies Submit Flood Study To FEMA - Submit Study To the City,IDNR-OWR,Rob Roy - Prepare MT-1 and MT-2 Forms Drainage District(s),Kendall Co.,and Other - Facilitate Review Appropriate Parties - Facilitate Review Revisions Public Hearing V Rob Roy Creek Flood Insurance Rate Map(s)(FIRM's)Become Effective Engineering Enterprises,Inc. Consulting Engineers g r Grove,IL Sugar .3`4‘\ Yorkville Police Department Incident Report Summary 1C1.--,-,-__"36 June 23, 2003 through September 12, 2003 LLE 07-16-03 1350 030848 No Valid Driver's License Route 126/Route 47 A traffic stop was made on the subject for failing to wear their seatbeltSubject was found to have no valid driver's license. Subject was arrested for such and transported to Kendall County Corrections. 07-16-03 1708 030849 No Valid Driver's License Route 71/Route 126 Subject was stopped for having illegally tinted windows. Subject was found to have no valid driver's license. Subject was arrested for such and transported to Kendall County Corrections. 07-17-03 1815 030852 Unlawful Consumption of Alcohol 500 Blk. Countryside Cntr. Based on an anonymous tip, officers found two male subjects drinking at Harry's. Proof of age showed the subjects to be under twenty-one years old. Both were drinking alcoholic beverages. Subjects were arrested for such. 07-19-03 2020 030861 Retail Theft 2000 Blk. S. Bridge Street Subject pumped $10 worth of gasoline and attempted to pay by a check, which the business does not accept. Subject stated they would return with cash, but did not. 07-19-03 2347 030862 Traffic Stop/Warrant Arrest Route 47/Van Emmon St. Subject was stopped and cited for speeding. It was found that the subject was wanted out of DuPage County. Subject was arrested on the scene. 07-21-03 2035 030870 Domestic Battery 1400 Blk. Chestnut Lane Subject got into an argument with spouse. Subject grabbed spouse's neck/throat with hand causing bodily harm. Red marks were visible and subject was arrested for Domestic Battery. 07-22-03 2345 030877 Driving While License Revoked 100 Blk. Route 126 Subject stopped for not having a taillight on their motorcycle. Subject was found to have a revoked driver's license and a warrant out of Aurora for their arrest. Subject was arrested for both and was also cited for not having insurance on their vehicle. 07-23-03 0230 030878 Harassing Phone Calls 100 Blk. E. Washington St. Victim stated they had been receiving phone calls from a person and would like them to stop calling. Officers spoke with the offender and advised them of such. 07-23-03 2205 030880 Possession of Drug Paraphernalia/Alcohol 1800 Blk. Marketview Dr Vehicle was stopped to assist Oswego Police Department as it fit the description of a vehicle used in a crime in their jurisdiction. An open case of beer as well as two open cans of beer, cigarettes and drug paraphernalia were found inside the vehicle. Subjects were charged as shown above. 07-24-03 0422 030881 Retail Theft 2000 Blk. S. Bridge Street Subject entered the store attempting to return a map without a receipt that had been taken off the rack. After leaving, the clerk noticed three packs of cigarettes missing from a display. Value of stolen items—approximately $30. 4 of 11 Incident Report Summary - 030731 to 031113.doc 4,1)tilt i °, Yorkville Police Department Incident Report Summary EsTNI = ` June 23, 2003 through September 12, 2003 ,r 07-05-03 1502 030804 No Valid Driver's License Route 126/Wing Road Vehicle was stopped for suspended plates. Subject driving the vehicle did not have a valid driver's license. Subject was arrested and transported to Kendall County Corrections. 07-05-03 2020 030806 Battery 500 Blk. S. Bridge Street Victim was battered by the offender and called the police. Offender was arrested for battery. 07-06-03 0320 030808 Harassing Phone Calls/Impersonating Officer..200 Blk. E. Center Street Yorkville Police investigated a phone call made to the homeowner to post bond at the Kendall County Sheriff's Office. Upon investigation, it was found three juveniles made the prank call to the homeowner and apologized for the situation. 07-06-03 N/A 030809 Burglary/Criminal Damage Yorkville Middle School Person(s) unknown entered a building located at the above address, causing damage. While inside, person(s) unknown took several items. 07-06-03 1530 030812 Criminal Damage To Property 100 Blk. Colonial Parkway Person(s) unknown damaged the victim's driver's side front tire of their vehicle. This was done by slashing the tire with an unknown sharp object. Estimated damage at $150. 07-06-03 1922 030813 Driving While License Suspended Route 34/Center Parkway Subject found driving a vehicle while having a suspended license. Subject arrested for such and transported to Kendall County Corrections. 07-08-03 0946 030819 Driving While License Suspended Route 126/Route 47 Traffic stop made for subject failing to wear seatbelt (driver). Officer found driver's license to be suspended. Subject arrested for such and transported to Kendall County Corrections. 07-09-03 0725 030823 Driving While License Suspended Route 34/Route 47 Yorkville Police stopped the vehicle being driven by the subject, who was found to have a suspended license. Subject was cited for such and released on the scene after a licensed driver was located to drive the vehicle. 07-09-03 2006 030826 Driving While License Suspended Route 34/Cannonball Trail Subject was driving a vehicle with suspended plates. While on the traffic stop for that, it was found that the subject had a suspended driver's license. Subject was taken into custody and transported to Kendall County Corrections. 07-10-03 0126 030827 Domestic Trouble 400 Blk. Center Parkway Husband and wife were intoxicated and began arguing away from their residence. As a result, one of their vehicles was driven into the garage and partially into the living room. Neither would admit to driving the car, blaming each other. The male party left the residence for the evening. 3 of 11 Incident Report Summary- 030731 to 0311 l3.doc Yorkville Police Department Incident Report Summary '` `183 6 June 23, 2003 through September 12, 2003 t In q SLE As' 06-30-03...1730 030767 Burglary Crooked Creek Drive Homeowners found various items missing from their home. Offenders were located and charged with Residential Burglary. Most of the items stolen were recovered. 06-30-03...1900 030768 Criminal Damage to Property 1300 Blk. Chestnut Lane Complainant stated bicycle was damaged while juvenile was playing by a construction area. The suspects area two male juveniles unknown to the juvenile victim. Damage was done to bicycle by throwing large rocks at the bicycle causing large dents to the frame, chain guard and sprocket. Estimated $100 of damage. 07-01-03 N/A 030775 Burglary to Motor Vehicle 1200 Blk. Willow Way Victim stated unknown offender(s) entered their vehicle which was parked at the residence, and stole several items from inside the vehicle. Approximately $140 worth of items were reported missing. 07-01-03 2130 030780 Found Property Riverfront Park Wallet found by a juvenile subject who turned wallet over to BKFD Personnel. Wallet was given to R/O who located owner to retrieve the wallet. 07-04-03...1137 030795 Driving While License Suspended Route 71/Route 47 Vehicle was stopped because the registration was suspended. Driver had a suspended license, also. 07-04-03 2150 030801 Found Property Countryside Center Camera was turned into the Yorkville Police Department after being found after the fireworks display. Subject read press release in Kendall County Record and contacted YPD to successfully reclaim their camera. 07-04-03 1000 030797 Burglary to Motor Vehicle 1300 Blk. Willow Way Victim stated their car had been burglarized overnight. Victim left their wallet on the passenger seat of the car, which was left unlocked. Five hours later, victim returned and found $70 cash and debit card missing. The vehicle was parked in their driveway. 07-04-03 2331 030799 Driving While License/Plates Suspended Route 47/Greenbriar Road While on patrol, Officer learned subject's registration and driver's license were suspended for emissions. Subject was arrested for such and transported to Kendall County Corrections. 07-05-03 0855 030802 Criminal Damage to Property 200 Blk. Center Parkway Person(s) unknown detonated an explosive device in victim's mailboxEstimated $45 in damage. 07-05-03 1225 030803 Burglary 300 Blk. E. Van Emmon St. Victim reported person(s) unknown damaged a locked file cabinet and removed approximately $30 money. 2 of 11 Incident Report Summary - 030731 to 031113.doc Yorkville Police Department Incident Report Summary ES' ` ' June 23, 2003 through September 12, 2003 _ � � \9 III o` "<LE `�y`2 06-23-03...1247 030733 DUI Arrest 100 Blk. Colonial Parkway Subject was told not to return by girlfriend due to him being drunk. Subject returned in his vehicle. Subject had an odor of an alcoholic beverage coming from his person and failed field sobriety tests. Subject was arrested and charged with driving under the influence of alcohol. 06-23-03...1705 030737 Intoxicated Pedestrian 100 Blk. Route 126 Officers were called to a report of an intoxicated male standing in the roadway. Subject would not comply with officers, who were trying to remove him from the roadway. Subject was charged with Pedestrian Under the Influence of Alcohol/Drugs and Resisting A Peace Officer. 06-23-03...2245 030741 Domestic Battery 1400 Blk. Chestnut Lane Subject pushed his wife in a threatening manner. No arrests were made at this time. 06-25-03 0528 030743 Driving While License Suspended Route 126/Route 71 Subject stopped for having an obstructed windshield and for improper display of plates. Officer found subject's driving privileges were suspended. Subject was arrested for driving on a suspended license. Subject issued written warnings for the obstructed windshield and improper display. 06-26-03 0218 030744 Trespass to Vehicle/Disorderly Conduct 300 Blk. West Ridge Street Complainant called stating an unknown male subject was in her vehicle outside her residence. The vehicle was left unlocked. The subject was charged with Criminal Trespass to Vehicle and Disorderly Conduct. 06-28-03 1436 030756 Driving While License & Plates Suspended Route 34/McHugh Road Subject was stopped for Driving While License Suspended. Subject was arrested for such and also charged with Driving While License Plates Suspended. 06-29-03...2240 030760 Traffic Stop/Warrant Arrest Route 47/Marketview Drive Subject was stopped for a minor traffic offense. Subject was found to have a valid warrant for his arrest out of LaSalle County. Subject was arrested for the warrant and also cited for not having insurance on his vehicle. 06-30-03 0040 030763 Mischievous Conduct Beecher Center Two male juveniles set off a smoke bomb inside a port-a-let(portable bathroom) which was located at the Beecher Center. No damage done to port-a-let. 06-30-03...1340 030764 No Valid Driver's License Route 47/Spring Street Subject was stopped for a minor traffic offense. Subject did not have a valid license. Subject was arrested for such and transported to Kendall County Corrections. 06-30-03...1715 030766 Theft 1400 Block Walsh Drive Victim stated unknown offender(s) took a key to his residence, which had been left outside in a hidden location. Estimated cost of property- $5. 1 of 11 Incident Report Summary- 030731 to 031113.doc (tio o Yorkville Police Department Memorandum 9fl , 804 Game Farm Road EST1836 Yorkville, Illinois 60560 -�-� Telephone: 630-553-4340 p G y Fax: 630-553-1141 canis- 0 4.2, Kende'Carey <<E ,w Date: 8 September 2003 To: Chief Martin #201 From: School Resource Officer Helland #218 Ref: Child Safety Seat Checkpoint on September 6th, 2003 On Saturday, September 6th, 2003 the Child Safety Seat technicians from the Department along with two technicians from OPD conducted a Child Safety Seat Checkpoint at the parking lot of the High School. There were three check stations set up that were manned by the technicians and a check-in station at the beginning of the lot that was maintained by three members of the CPAA. In the three hour period (9:00 a.m. - 12:00 p.m.) a total of fifteen child safety seats were checked. Fourteen of the seats were incorrectly installed and one came in correctly installed. No new seats were given out and no seats showed recalls. We had one $5 donation. We were pretty disappointed with the turnout, since we gave out approximately 200-250 flyers at the Riverfront Festival. We are going to brainstorm as a whole and try to restructure our advertisement and promotion of these events. If you have any input please let me know so I can add your suggestions to the group. Even though we were disappointed with the turnout, I still think we did an outstanding service to our community. There are now fifteen children in this town that are a lot safer because of our actions. Submitted, Jon L. elland #218 High School Resource Officer Yorkville Police Department Yorkville Police Department 2003 Truck Enforcement Summary Ticket Bond Date Time . Offense Location Disposition Funds Received Number Taken 02/12/03 10:23 19153 Overweight on Axles Route 47/Beaver Street $535 Guilty $405.00 02/17/03 13:10 19160 Overweight on Axles Route 71/Route 47 $210 Ex Parte $125.00 02/26/03 13:12 19171 Overweight on Gross Route 47/Route 71 $200 Ex Parte $115.00 02/27/03 7:02 19172 Overweight on Gross Route 47/Greenbriar Road $395 Pending $0.00 03/18/03 9:49 19282 Overweight on Gross Route 47/Greenbriar Road $210 Guilty $145.00 03/31/03 9:32 19293 Overweight on Bridge Route 47/Hydraulic Avenue $350 Ex Parte $245.00 04/28/03 13:12 19487 Overweight on Gross Route 47/Garden Street $210 Guilty ,' $125.00 05/07/03 12:06 19494 Overweight on Bridge Route 71/Route 47 $1,240 Ex Parte $1,025.00 05/08/03 21:35 19224 Overweight on Registration Route 47/Route 126 $260 Ex Parte $100.12 08/13/03 12:30 19675 Overweight on Axles Route 47/Landmark Avenue $395 Pending $0.00 08/18/03 9:00 20151 Overweight on Bridge Route 71/Route 126 $1,070 Pending $0.00 08/18/03 12:55 20152 Overweight on Axles Route 71/Route 126 $395 Pending $0.00 Totals For Bond Taken and Fines Received After Court Costs - 2003 $5,470 N/A $2,285.12 Totals For Bond Taken and Fines Received After Court Costs - 2002 $42,014 N/A $21,665.12 Totals For Bond Taken and Fines Received After Court Costs -2001 $56,232 N/A $30,226.86 Totals For Bond Taken and Fines Received After Court Costs - 2000 $25,815 N/A $13,026.43 Running Total $129,531 N/A $67,203.53 Report Last Updated 9/12/2003 at 12:52 PM Page 1 of 1 Authored by Molly Batterson, Office Supervisor 0.0 1{OUR A.,„)..„.. g v il iDED IN‘4 YORKVILLE POLICE DEPARTMENT CHIEF OF POLICE 804 Game Farm Road Phone (630) 553-4340 Harold O.Martin III Yorkville,Illinois 60560 Fax (630) 553-1141 Date: September 15, 2003 To: Chief Harold 0. Martin III From: S/Sergeant Ron Diederich Reference: Monthly Mileage Report During the month of August 2003,the Yorkville Police Department logged a total of 19,690 miles. Individual miles are: Squad Vehicle Squad Usage Monthly Current ; Reassign/ Miles Miles Replace Date M-1 2001 Ford Crown Victoria Patrol 2,454 57,250 2004/2005 M-2 1996 Chevrolet Caprice Admin. '560 13{1;1752004/2005 M-3 1998 Ford Crown Victoria Admin. 1,015 116,798 2003/2004 M-4 2002 Chevrolet Impala Patrol 3,506 31,220 2005/2006 M-5 1998 Ford Crown Victoria Admin. 795 1.08,415 2003/2004 M-6 2003 Chevrolet Impala Chief 760 - '8,063 2007/2008 M-7 2001 Ford Crown Victoria Patrol/Support 1,025 66,777 2004/2005 M-8 2004 Ford Crown Victoria Patrol 323 323 2007/2008 M-9 2000 Ford Crown Victoria Lieutenant 1,099 59,176 2004/2005 M-10 1991 Ford Thunderbird DARE 198 123,158 2004/2005 M-11 2003 Ford Crown Victoria Patrol 1,217 25,460 2005/2006 M-12 1999 Ford Expedition Patrol/Support 2,598 40,289 2009/2010 M-13 2001 Ford Crown Victoria K-9 960 32,545 2010/2011 M-14 2003 Ford Crown Victoria Patrol 3,324 30,495 2005/2006 M-15 2004 Ford Crown Victoria Patrol 312 ' 312 2007/2008 Yorkville Police Department 804 Game Farm Road Yorkville, Illinois 60560 630-553-4340 Date: September 15, 2003 To: Chief Harold O. Martin III From: S/Sgt. Ron Diederich Reference: Alpha Speed Trailer Chief The Alpha Speed Trailer was deployed on the following dates and locations. August 1 through August 4 Northbound Rt.71 at the Kendall County Fair (Assist) August 5 National Night Out at Beecher(sign mode) August 7 through August 11 Northbound Walsh Dr. at W. Barberry(Citizen request) August 12 through August 15 Westbound John at Willow Way (Citizen request) August 16 through August 19 Westbound Rt. 34 at Cannonball (Assist County) August 20 through August 24 Northbound at 300 E. Kendall (Citizen request) August 25 through August 28 Southbound Rt. 47 at Center St. (Sign mode, Festival) August 29 through August 31 Southbound Rt. 47 at Hydraulic St. The trailer was in operation for 560 hours in August. Respectfully, S/Sgt. Ron Diederich SEP 15 21183 Yorkville Police Department 804 Game Farm Road Yorkville, Illinois 60560 630-553-4340 Date: September 15, 2003 To: Chief Harold O. Martin IH From: S/Sgt. Ron Diederich Reference: Speed Trailer Chief The Alpha Speed Trailer will be at the following locations during the month of September, 2003. This schedule is fluid and can be changed at a moments notice, If you have any questions please let me know. Week of September 1 McHugh Road southbound at Spring St. Week of September 8 Game Farm Road northbound at City Hall Week of September 15 Fox Road eastbound at S. Main St. Week of September 22 W. Center eastbound at Church St. Week of September 29 Mill St. southbound at Orange St. Respectfully, OOP S/Sgt. Ron Diederich CC: Lieutenant Donald P. Schwartzkopf Yorkville Police Department - Overtime Manhour Utilization Report - September 6, 2003 Date Court Training Relief Details Admin Emerg Invest Corn Sery Full Time Part Time 05/1.7/03 5 ....... . ........9.5...... 1.5 :.. . .._6 0 0 . ,., _ _.... .5.5.. 9:.::... 36 5 102 05/31/03 8 9 ...... 6 43.5 1.5 0 25.5 3 ..:: 96.5... 85.5 06/14/03... 6 0 6 _._,,..... 11 29 0 14.:: .... 6 ..... ... 72 64 06/28/03 8 5 0 0 75 ...:_ 12.5. :.:.. 0 ,,..23.75.. _.: 0 2 0 . 84.5. ,.... 07/1.2/03 6 ......... 0 0 4 0 0 8.75 ... ..... 0 18.75 177.5... .. 07/26/03 6 26 6 3.5 4 0 15.5. 2 63 162.5 08/09/03... 7 .....,,... . 2 13 0 3 0 21..., 0 46......... . 196.75 ..... 08/23/03 4.5 7.5 .... 0 0 11.5 0 14.25 2 39.75 180.75 09/0.6/03 6 0 _... 7 .,:..::::.... .62.25 ' 2 ..... 0 8.5 6.5 _.. 92.25 178.5 09/20/03.::... 0 10/04/03... 0 10/18/03.:.. 0 ...... ......:.:. 11/01/03 0 11/15/03 0 11/29/03._ 12/13/03 0....... 12/2.7/03 0 01/10/04 0 01/24/04... 0 02/07/04.. 02/21/04... ...... 0 03/06/04.:: 0......, i 03/20/04... 04/03/04 0 ..... 04/1.7/04 0 05/01/04 0 . FY03-04__ Court '' Training_ Relief Details Admin ""'Emerg Invest Corn Sery Full Time Part Time Totals 57.00 54.00 40.25 130.25 53.00 0.00 125.50 28.50 488.50 488.50 Percents 12% 11% 8% 27% 11% 0% 26% 6% '' 100% N/A Average 6.33 6.00 4.47 14.47 5.89 0.00 13.94 = 3.17 18.79 18.79 LAST YEAR'S STATISTICS FOR MANHOUR UTILIZATION FY02-03 '' Court Training Relief Details Admin Emerg Invest Corn Sery Full Time Part Time Total Hours 100.25 154.75 557.5 232.75 " 113 16 488.75 130.5 1793.5 1824 Percents '' 6% 9% 31% 13% 6% 10/0 27% 7% '' 100% N/A Averages 3.86 "" 5.95 21.44 8.95 4.35 0.62 18.80 5.02 94.25 70.15 Prepared by Molly Batterson 9/8/03 Page 1 r Yorkville Police Department Manhour Report - August 2003 PATROL AUG 02 1 SEP 02 1 OCT 02 [NOV 02 1 DEC 02 JAN 1 FEB I MAR 1 APR 1 MAY 1 JUN 1 JUL 1 AUG 2003 TOTALS Accidents 20.481 _ 21.5011 21.37] ' 26.051_ 13.8016.O01 16.751 21.751 9.75 18.021 21.921 18.521 21.25 143.96 Administrative Activity 417.521 436.83 650.831 502.75 326.80 432.671 316.421 354.651 2923..6 0811 9.70 71_ 271.07 346.08'i 415.171 330.25 2,759.98 Animal Complaints 6.50. 3.92. 3.171 3.25 2.33 2.501 4.751 3.921 9.83 5.42 1 2.75 40.95 ... Arrest Activity 22.331 26.92115.42, 20.98 21.67 21.82 24.631 26.581 35.33 20.331 37.75 41.75 28.08 236.27 € .., ,„ Assist Agencies 147.121 128.471 110.031 109.681 98.48 115.82 125.001 106.421 109.421 132.601 126.06 154.751 170.27 1,040.34 72.831 T 42.751 42.58 27.501 25.421 37.581 30.871 64.501,_ 46.67 85.92 94.42 412.88 Community Relations 42.331 41.281 , ,,. Departmental Duties 84.50 64.751 74.751 74.58' 89.43 87.581 97.08 72.081 87.001 77.831 80.731 79.081 92.98 674.36 Investigations26.001 90.771 1.43.331 106.751 142.92 116:871 89.42 100501 ... ,... 45.081 99.21,_„,„ 112.08 89.21 507.42 702.87 Ordinance/Traffic Violations 85.121 75.581 66.98L 71.071 83.78 63.10! 86.821 31 81 46.00 58.2 4:00! 69.151 21, 64.42 535.04 - 1 , 63.3I _ Personnel Activity 501.571 409.75 618.251 649.751 698.58 466.35 344.301 434.971 516.751 427.251 527.93; 614.07 464.57 3,796.19 . Preventive Patrol 702.35, 626.62 541.971 550.831 585.83 520.331 558.52 622.801 688.131 718.981 626.831_1 789.571 952.50 5,477.66 57.351 i i Public Complaints 70.87, 45.281 45.03 44.17 36.131 40.331 51.951 63.671 64.33 62.771 84.43i 99.75 503.36 1 Public Services 34.12 35.30! 39.201 20.581 34.38 35.671 31.331 36.751 28.671 38.671 30.75 263.67 1..._ , 28.751 33.08 Report Activity 168.331 148.501 174.8-31 139.781 129.33 177.331 114.731 143.751 172.901 119.58 131.501 156.83 189.25 1,205.87 -,.., L., 4 School Activity 58.581 159.581 218.081 147.08 174.75 230.081192.831 252.751 166.33 213.001 61.75 4.751 74.83 1,196.32 - Traffic Activity 229.381 251.76 226.501 301.581 328.58 309.171 287.98 257.501 241.33 252.751 212.75 216.301 267.33 2,045.11 , Training 34.331 261.751 274.92, 160.201 19.17 127.83! 102.331 128.081 290.42 333.081 164.00 241.081 102.67 1,489.49 ADMINISTRATIVE AUG 02 1 SEP 02 1 OCT 02 1 NOV 02 1 DEC 02 JAN 1 FEB 1 MAR 1 APR 1 MAY 1 JUN 1 JUL 1 AUG 2003 TOTALS Chief 173.331 173.331 „ 173.331_ 173.331 173.33 173.33 173.331 173.331 173.331 173.331 173.331 173.331 173.33 1,386.64 CPAT Officer 173.331 173.331 173.331 173.331 173.33 173.331 173.331 173.331 173.33i 173.33/ 173.331 173.331 173.33 32.001 1,386.64 1- '. 7 ', , Crossing Guards(In Days) 9.001 38.251 47.001 36.001 32.00 38.001 33.501 34.00 40.501 8.00,_ 0.001 8.00 194.00 , ,„ Lieutenant 173.331 173.331 173.331 173.331 173.33 173.331 173.331 173.33! 173.33 173.331 173.331 173.331 173.33 1 1,386.64 1 -1- i Office Supervisor 173.331 _ 173.331_ 173.331 173.331 173.33 173.331 173.33 173.331 173.33 173.331_, 173.331 173.33 173.33 1,386.64 Records Clerks 302.33; 283.331 296.331 270.331 263.33 278.83 276.081 302.831 297.831 290.58 277.081 177.331 182.33 2,082.89, TOTALS 3756.591,, 3856.531 4302.851- 3972.35[ 3825.24 3796.911 3461.541 3745.511 3888.631 3949.03I„ 3629331 3956.491 3920.14 30347.78 I Yorkville Police Department Offense Report - August 2003 Offense Categories AUG 021 SEP 02 1 OCT 021 NOV 021 DEC 02 JAN I FEB 1 MAR I APR ;1 MAY J JUN I JUL I AUG 03 TOTALS Arson .,ww.. 4_. ..."..n£ _. 0..,.,.. _.... . .,....i 0 0 .".".. 1 0 0 L.. 0 0..,. ' 0 0 0.... _ 0 Assault 0 1 1 € 2 1 0 0 1 0 0 2 1 1 0 0 0 3 _ � t € E Battery 7 7 9 g 6 6 8 4 i 3 t 9 f 7 f 8 8 53 Burglary 20 7 1. 18 ( 9 ?.._.._ 18 7 2 1 1 4 " .1 e�n �..... I 2 6 14 1 3 39 Cannabis Offenses 1 2 1 2 1 0 1 1 1 6 2 i i 2 1 2 ....�2 _1,, 1 . ' .3�_ 14�. e�.,... _w ..._.. .,..._._� ... _ �_.... Controlled Substance Offenses 0 ! 1 1 0 l 0 1 0 1 0 I 0 E 0 0 0 � 0 0 0 Crimes Involving Children 3 1 1 3 P 3 1 4 2 7 ° 0 i 4 1 1 0 0 4 18 'l i CrimnaDamage 15 1 15 46 1 11 23 9 1 3 1." 10 10 1 15 �......."m ._e_.x._ 1311 1 82 Deceptive Practices 1 a 1 € 3 � � l.�.® ...... ,,.,,,,.e..ne._ 4 �_d 2 ._ 9 � . ...-�._ 7 _.�.�..... 2 0 2 4 1 27 Drug Paraphernalia Offenses 1 1 f 2 f 3 1 1 1 1 1 1 2 1 0 4 1 2 9 Firearms Offenses 0 0 € 0 0 0 0 0 0 0 A 0 I Gambling Offenses 0 0 0 0 0 0 0 0 0 0 0 0 0 Kidnapping 1 1 ; 0 0 0._ 0 .. 0 2_. .._ .___.. . __.,...... ..,.,,....__..-. ,y vsggm ,x'�.i.z.�.:,x. s,.e� ,m•�:' „ ,.w ,� �'�,y>:a;. ,,. ; x"". . 6 0 �r iiiii, .tAv WA, 'i.' � „ i s r i�`; " � � / t///g i, ,Q, fi -;Liquor Offenses 0 f o 1 1 I a.�� ._._°..,_." 0._.,..1 1 0 . 1 1 1 0......., [ 6 3..._.n_ ..... 18 Murder 0 i 0 0 0 I 0 0 1 o 0 0 i, I Robbery 0 f 0 I 0 .... 0. 0 0 1 0 l 0 0 0 # 0 g 0 0 0 Sex Offenses 0 0 0 0 1 0 0 ( 0 0 0 0 0 1 1 „_..._. Theft 11 � 7 9 13 10 6 4 10 I 4 8 1 8 7 10 57 All Other Criminal Offenses 16 1 18 14 1 16 17 13 18 20 1 15 i 21 I 0 22 13 122 Traffic Incidents AUG; SEP 'OCT I NOV."f DEC,. JAN I FEB-.J .MAR I' APR 1 MAY ' JUN JUL. I AUG' 03 TOTALS Driving Under The Influence 8 f 4 f 3 I, 9 6 8 7 10 1 4 0 ' 8 0 F 11 48 License/Registration Violations 27 38 48 36 18 33 41 44 45 44 36 27 70 340 Seatbelt Citations 7 3......_26 ..a 6 ...___ 15 .._.-...1,__.... ._„ 9....,,,.... 18._,._- _ 9 ?...._,,.. 19 10 37 36 140 Seatbelt Warnings 8 f 10 .. .. 4 1.__. .. ..( .. 9 g ..... g_•... ..I ......o .....I..,. 11 1 15 13 28 14 97 Speeding Citations 39 ' 71 € 44 21 I 16 31 39 35I 32 25 I 38 26 20 250 Speeding Warnings 56 ° 57 51 i 36 19 44 64 45 , 35 30 1 0 33 51 272 Transportation of Alcohol 2 2 3 3 2 0 1 2 0 ••_. p""".. 2 O , 3 8,...__._...,.,, Uninsured Motor Vehicle 54 i 59 i 47 1 27 1 20 36 39 32 44 9, 44 34 23 33 285 Total Citations Issued 174 263 217 136 79 80 175 164 1 151 171 ' 163 129 4" 159 ' 1192 Total Verbal Warnings Issued 49 37 71 34 ; 37 35 _ •_.. 32 33 34 29 r 37 i 34 86 320 *--4' ., Total Written Warnings Issued 289 352 297 234 167 297 ! 451 285 ; 282 371 221 f 228 1 242 2377 `7 Accident Reports Taken AUG J SEP I; OCT 1 NOV I -DEC JAN J FEB I MAR J APR I MAY, I JUN I JUL" I'- AUG' 03 TOTAL Hit and Run Accident 0 2 2 ( 1 3 4 2 3 3 i 1 3 0 s 2 2 17 21 1 24Pro Property Damage Accident 23 26 23 17 20 23 1 14 19 25 21 18 157 Personal Injury Accident 3 € 1 , 3 t 4 5 3 1 1 , 3 t 0 1 2 i 7 1 5 7 28 Total Accidents Taken 26 29 26 29 i 31 24 " 23 29 15 24 32 28 27 202 r / r I i r I „.....„.....".0....-: I'� of I i M r�` r r t + r'' ,30‘ f rr 1 r I" i ti 1 ''• 1 I r r e i /rr s �\ PROP09eQ LA 3UHnIVT$ION ! t � " \ APPROx, 2.028 50. 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INLAND REAL ESTATE 41.;; 05 ORDINANCE APPROVING A PLANNED UNIT DEVELOPMENT FOR LOT 3 "MULHERN COURT" , YORKVILLE, KENDALL COUNTY, ILLINOIS p • WHEREAS, the Planning Commission of the UNITED CITY OF THE VILLAGE OF YORKVILLE has recommended approval of Planned Unit Development application, as amended, of SAWASKO-WHALEN DEVELOPMENT COMPANY for the development of the property as thirty-two condominium apartment units, and WHEREAS, the Planned Unit Development, as submitted, would best serve to the public safety, health and welfare, and is an appropri- ate and effective usage of the land. NOW, T1EREFORE, •BE IT ORDAINED by the City Council of the UNITED CITY OF THE VILLAGE OF YORKVILLE that the Planned Unit Develop- ment application, as amended, of SAWASKO-WHALEN for development of Lot 3, "MULHERN COURT", Yorkville, Illinois, for development as thirty-two planned unit development condominium units, as appended to this Ordinance, be and the same is hereby approved. - PASSED this 471/ day of 4,1iy .t.) , 1979. 4,0 sl4 ;f,�p7'>T'�T, '' 1r5 &n-4 > = City Cl. APPROVED this c:.7-774 day of 06/477-21 tLd , 1979. To:City of Yorkville 900 Game Farm Rd Yorkville IL, 60560 Office 630-553-4350 Fax 630-553-7575 From 1 Ronald and George Reinert 1133 E Van Emmon St. Yorkville IL 60560 Office 630-553-7988 Fax 630-553-7985 Subject:305 Mulhern Ct Legal Description record at Kendall County Attention : Exhibit "C" The Following Legal is Recorded down in Kendall County LT 3 MULHERN COURT A RESUB OF LT I 11 BLK 9 COUNTRYSIDE CENTER UNIT 4 CITY OF YORKVILLE • Thankyou /1-12/,‘ Ronald Reinert Dated 9/15/2003 09/15/03 _ MON 12_10 FAX 7083831273 BARCLAY & ASSOCIATES CJO03 1rYl.fiaV1J Kt i_ tS 1 H E: PAGE 03 09/03/2003 10:45 5305537985 REINERTSTRUCTURES PAGE 02 • Page 2-Applicatlon/Pettion for P,U_D. • 7. NAME,,ADDRESS,AND PHONE NUMBER OF PERSON TO WHOM INQUIRIES ' GARDING THIS P ON MAY BE DIRECTED: 410.: 630 — 53 - -- Z S (?—l1 — t2-,`?ie 8. SUBMIT APPLICATION WITH A FILING FEE IN THE AMOUNT OF_ ,M44, 9. SUBMIT 35 SETS(After notarizing original) INCLUDING THE APPLICATION, PETITION,LOCATION MAP,AND ANY OTHER PERTINENT MATERIALS TO THE DEPUTY CLERK IN WITNESS WHEREOF THE FOLLOWING PETITIONER.(S)HAVE SUBMI 1ED) THIS APPLICATION UNDER OATH,AND VERIFY THAT TO THE BEST OF THEIR KNOWLEDGE ITS CONTENTS ARE TRUE AND CORRECT: PE , ONER. e�a9 �,.pu y simnat uv must appear ai "'apptica � SUBSCRIBED ANDSVORN BEF R.E pa THIS i `jDAY GFs ?i-) P,;,NL,(=\t- 0 03 11 -4 'OFFICIAL UAL" Jamie S.Raised Notary Public,Shit of Mavis My Cumin*!hairs.Joky 22,21N NOTARY STAMP THIS APPLICATION MUST BE NOTARIZED 09/15/03 MON 11: 50 TTX/RX NO 53711 El 003 ELL L i-tet__ r k'' CITY®F YORKVILLE • 13 0!'�>� SEP 1 5 2003 Y 9 UNITED CITY of YORKVILLE o 13 : County Seat of Kendall County �• 1� 3� Rec. RECEIVED 800 Game Farm Rd. #' t Yorkville, IL 60560 E 630-553-4350 •(hDED �M, . APPLICATION/PETITION / ANNEXATION & PLANNED UNIT DEVELOPMENT (P.U.D.) AMENDMENT 1. NAME OF PETITIONERS): Rpn,QAci - _ - )" v-t 2. NAME OF HOLDER OF LEGAL TITLE, IF DIFFERENT FROM# 1: 3. IF LEGAL TITLE IS HELD IN A LAND TRUST, LIST THE NAMES OF ALL HOLDERS OF ANY BENEFICIAL INTEREST THEREIN: r I�,P1 GJY9k \, c c' ��`�it 1 1.0\ �' S CO_CD5 < X C.-3\1-1(U 1. 1 \ �3c 1K 4. a.) STREET ADDRESS & PHYSICAL LOCATION OF SUBJECT PROPERTY: (submit area map of physical location of property or plat of s`krvey) 5 w1�\ �.Z.�-v.� C-'71 =��- ,>1 t\-e--- ( / 6 os� b.) LEGAL DESCRIPTION OF PROPERTY: (attach as Exhibit"C") c.) KENDALL COUNTY PARCEL NUMBER(S) OF PROPERTY FOR WHICH AMENDMENT TO ANNEXATION & PLANNED UNIT DEVELOPMENT IS SOUGHT: O2- ��35�,- 02.6. .5. NAMES & ADDRESSES OF ANY LANDOWNERS WITHIN ENTITLED TO NOTICE OF PETITION UNDER ANY APPLICABLE CITY ORDINANCE: (If additional space is needed,attach a separate list as Exhibit"D") 6. STATE THE ITEMS TO BE AMENDED AND/OR SUBMIT PETITION FOR SAME. S \ �-� P e.\\N) +o R., (AD- '79 AD'79 10/02/2003 16 12 FAX 630 553 5764 DANIEL J. KRAMER l 010/010 permits or approval for the Final Plat of any Phase of the subdivision. Nothing contained herein shall effect any limitations imposed as to sanitary sewer or water main extensions by the Illinois Environmental Protection Agency, or Yorkville- Bristol Sanitary District. (Please include language stating that the City has adequate water sources/availability to serve the Development) Time is of the Essence. Time is of the essence of this Agreement and all documents, agreements, and contracts pursuant hereto as well as all covenants contained in this Agreement shall be performed in a timely manner by all parties hereto. Exculpation. It is agreed that the CITY is not liable or responsible for any restrictions on the CITY's obligations under this Agreement that may be required or imposed by any other governmental bodies or agencies having jurisdiction over the Subject Property,the CITY, the OWNER/DEVELOPER, including, but not limited to, county, state or federal regulatory bodies. IN WITNESS THEREOF, the undersigned have hereunto set their hands and seals this day of, 2003. UNITED CITY OF YORKVILLE, Kendall County, Illinois By: MAYOR Attest: CITY CLERK OWNER/DEVELOPER: NEW DIRECTIONS HOUSING CORPORATION By: Attest: Dated: —9— 10/02/2003 16 12 FAX 630 553 5764 DANIEL J KRAMER Z009/010 Agreement This Agreement, and any Exhibits or attachments hereto,may be amended from time to time in writing with the consent of the parties, pursuant to applicable provisions of the City Code and Illinois Compiled Statutes. This Agreement may be amended by the CITY and the owner of record of a portion of the Subject Property as to provisions applying exclusively thereto,without the consent of the owner of other portions of the Subject Property not effected by such Agreement. Conveyances. Nothing contained in this Agreement shall be construed to restrict or limit the right of the OWNER/DEVELOPER to sell or convey all or any portion of the Subject Property,whether improved or unimproved. Necessary Ordinances and Resolutions. The CITY shall pass all ordinances and resolutions necessary to permit the OWNER/DEVELOPER, and their successors or assigns, to develop the Subject Property in accordance with the provisions of this Agreement, provided said ordinances or resolutions are not contrary to law. The CITY agrees to authorize the Mayor and City Clerk to execute this Agreement or to correct any technical defects which may arise after the execution of this Agreement. Term of Agreement. The term of this Agreement shall be for five (5) years. In the event construction is commenced within said five year period all of the terms of this Agreement shall remain enforceable despite said time limitation, unless modified by written agreement of the CITY and DEVELOPER/OWNER. Captions and Paragraph Headings. The captions and paragraph headings used herein are for convenience only and shall not be used in construing any term or provision of this Agreement. Recording. This Agreement shall be recorded in the Office of the Recorder of Deeds,Kendall County, Illinois, at the expense of OWNER/DEVELOPER. Recitals and Exhibits. The recitals set forth at the beginning of this Agreement, and the exhibits attached hereto, are incorporated herein by this reference and shall constitute substantive provisions of this Agreement. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. No Moratorium. The CITY shall not limit the number of building or other permits that may be applied for within any opened phase due to any CITY imposed moratorium and shall in no event unreasonably withhold approval of said —8— 10/02/2003 16 11 FAX 630 553 5764 DANIEL J KRAMER 1008/010 Agreement, including the payment of any fees,have been reached through a process of good faith negotiation, both by principals and through counsel, and represent terms and conditions that are deemed by the parties to be fair, reasonable, acceptable and contractually binding upon each of them. Notices. Any notices required hereunder shall be in writing and shall be served upon any other party in writing and shall be delivered personally or sent by registered or certified mail,return receipt requested,postage prepaid, addressed as follows: If to the CITY: United City of Yorkville Mayor Arthur F. Prochaska, Jr. 111 W.Fox, Ste. 3 Yorkville, IL 60560 With a Copy to: United City of Yorkville's Attorney Law Offices of Daniel J. Kramer 1107A. S. Bridge St. Yorkville, IL 60560 If to the OWNER/ Yorkville Hill Landscaping DEVELOPER: 8591 Route 126 Yorkville, IL 60560 With a Copy to: Attorney John McAdams 624 W. Veterans Parkway Suite D Yorkville, IL 60560 Or to such other addresses as any party may from time to time designate in a written notice to the other parties. Severability. This Agreement is entered into pursuant to the provisions of Chapter 65, Sec. 5/11-15.1-1, et seq.,Illinois Compiled Statutes(2002). In the event any part or portion of this Agreement,or any provision, clause, word, or designation of this Agreement is held to be invalid by any court of competent jurisdiction, said part,portion, clause, word or designation of this Agreement shall be deemed to be excised from this Agreement and the invalidity thereof shall not effect such portion or portions of this Agreement as remain. In addition, the CITY, OWNER, and DEVELOPER shall take all action necessary or required to fulfill the intent of this Agreement as to the use and development of the Subject Property. —7— 10/02/2003 16: 11 FAX 630 553 5764 DANIEL J. KRAMER 0007/010 • however, that the application of any such ordinance,regulation or code shall not result in a reduction in the number of residential building lots herein approved for the Subject Property, alter or eliminate any of the ordinance variations provided for herein,nor result in any subdivided lot or structure constructed within the Subject Property being classified as non-conforming under any ordinance of the CITY. The foregoing to the contrary notwithstanding, in the event the CITY is required to modify, amend or enact any ordinance or regulation and to apply the same to the Subject Property pursuant to the express and specific mandate of any superior governmental authority, such ordinance or regulation shall apply to the Subject Property and be complied with by DEVELOPER, provided, however,that any so called"grandfather"provision contained in such superior governmental mandate which would serve to exempt or delay implementation against the Subject Property shall be given full force and effect. E. PROCEDURE FOR ACCEPTANCE OF ANY PUBLIC IMPROVEMENTS. The public improvements constructed as a part of the development shall be accepted by the CITY pursuant to the provisions of the Subdivision Ordinance. The CITY shall exercise good faith and due diligence in accepting said public improvements following DEVELOPER's completion thereof for each Phase of Development in compliance with the requirements of said ordinance, and shall adopt the resolution accepting said public improvements not later than thirty(30) days following the submission of the as built plans. F. GENERAL PROVISIONS. Enforcement. This Agreement shall be enforceable in the Circuit Court of Kendall County by any of the parties or their successors or assigns by an ap- propriate action at law or in equity to secure the performance of the covenants and agreements contained herein, including the specific performance of this Agreement. This Agreement shall be governed by the laws of the State of Illinois. Successors and Assigns. This Agreement shall inure to the benefit of and be binding upon the OWNER/DEVELOPER and their successors in title and interest, and upon the CITY, and any successor municipalities of the CITY. It is understood and agreed that this Agreement shall run with the land and as such, shall be assignable to and binding upon subsequent grantees and successors in interest of the OWNER/DEVELOPER and the CITY. The foregoing to the contrary notwithstanding, the obligations and duties of OWNER/DEVELOPER hereunder shall not be deemed transferred to or assumed by any purchaser of a lot improved with a dwelling unit who acquires the same for residential occupation, unless otherwise expressly agreed in writing by such purchaser. This Agreement contains all the terms and conditions agreed upon by the parties hereto and no other prior agreement, excepting the Annexation Agreement it amends,regarding the subject matter hereof shall be deemed to exist to bind the parties. The parties acknowledge and agree that the terms and conditions of this —6— 10/02/2003 16 : 11 FAX 630 553 5764 DANIEL J. KRAMER I2)006/010 use easements from Kendall Township,Kendall County and the State of Illinois. The actual cost of acquisition of any easement shall be at the expense of OWNER/DEVELOPER. 7. The Planned Unit Development being approved, as part of this Agreement shall be constructed in substantial conformance with the Site Plan attached hereto and incorporated herein as Exhibit"B". Deviations from this Agreement shall be allowed only if approved by majority vote of the City Council, or upon City Engineer's approval as to technical parts of engineering plans. OWNER/DEVELOPER further agrees to conform its Preliminary and Final Landscape,Preliminary and Final Engineering and Final Site Plan to provide the buffering and screening agreed to as set out in the Preliminary Site Plan for the Subject Property and Exhibit"C". 8. Approval of Final Plat and Final Engineering. Upon the submittal by DEVELOPER to the CITY of a Final Site Plan("Final Site Plan"), final landscape plan ("Final Landscape Plan") and final engineering plans ("Final Engineering") for the Development, which substantially conform with the Preliminary Plans as to such Phase of Development,the CITY shall promptly approve such Final Plan so long as it is in substantial conformity with the approved Preliminary Plan, and that DEVELOPER is not in material breach or default as to any terms of this Agreement, Final Landscape Plan and Final Engineering in compliance with applicable law and cause the Final Plan to be duly recorded with the Kendall County Recorder's office provided DEVELOPER complies with applicable CITY regulations pertaining to(i) the posting of the applicable Security Instruments, as defined in Paragraph I of this Agreement, for such Phase of Development, (ii)the payment of applicable fees to the CITY as provided for in this Agreement and (iii) the procurement of such approvals as may be required by other governmental authorities with jurisdiction thereover. The Final Plat, Final Landscape Plan and Final Engineering are referred to herein collectively as the"Final Plans", AMENDMENTS TO ORDINANCES. All ordinances, regulations,and codes of the CITY, including, without limitation those pertaining to subdivision controls, zoning, storm water management and drainage,building requirements, official plan, and related restrictions, as they presently exist, except as amended, varied, or modified by the terms of this Agreement, shall apply to the Subject Property and its development for a period of five(5) years from the date of this Agreement except to the extent this would affect the United City of Yorkville ISO Insurance Policy in which case said changes would be applicable to OWNER/DEVELOPER 90 days after passage by the City Council, so long as said changes are applied uniformly throughout the City . Any Agreements,repeal, or additional regulations which are subsequently enacted by the CITY shall not be applied to the development of the Subject Property except upon the written consent of DEVELOPER during said five (5)year period. After said five(5) year period, the Subject Property and its development will be subject to all ordinances,regulations,and codes of the CITY in existence on or adopted after the expiration of said five(5)year period, provided, —5— 10/02/2003 16 : 11 FAX 630 553 5764 DANIEL J. KRAMER Z005/010 connection of the sanitary sewer lines to the Yorkville-Bristol facilities, in order to facilitate the development and use of each Phase of Development of the Subject Property. The sanitary sewer mains constructed by DEVELOPER for each Phase of Development which are eighteen(18) inches or greater in diameter("Large Lines") shall be conveyed to Yorkville-Bristol and Yorkville-Bristol shall take ownership of and, at its expense,be responsible for the ongoing care, maintenance, replacement and renewal of said Large Lines, and the sanitary sewer lines which are less than eighteen inches in diameter("Small Lines")shall be conveyed to the CITY and the CITY shall take ownership of and, at its expense, be responsible for the ongoing care, maintenance, replacement and renewal of said Small Lines following the CITY's acceptance thereof, which acceptance shall not be unreasonably denied or delayed. 2. In the event the CITY requires OWNER/DEVELOPER to oversize water mains, sanitary sewer mains, or storm sewer lines, the parties shall enter into a written agreement specifically providing that said costs shall be reimbursed by the CITY, or be the subject of a Recapture Agreement and Recapture Ordinance in favor of OWNER/DEVELOPER before OWNER/DEVELOPER is required to perform any oversizing. 3. Any storm water detention facility constructed on-site shall comply with the requirements as set out on the approved Preliminary Plat, Preliminary and Final Engineering Plans approved by the City Engineer. 4. That off-site improvements for the provision of water, sanitary sewer and other utility and infrastructure services shall be provided by OWNER/DEVELOPER according to the City Subdivision Control Ordinance. After the installation of improvements by OWNER/DEVELOPER, the United City of Yorkville shall deliver to the subdivision site potable water characterized by such minimum flows and pressures as required by the Illinois Environmental Protection Agency. 5. The CITY agrees to negotiate with OWNER/DEVELOPER the passage of a Recapture Ordinance for any off-site sanitary sewer or water main improvement or on-site sanitary sewer or water main improvement benefiting future users that are contiguous or within a reasonable service area of the subject subdivision Any recapture shall be done by Ordinance after the CITY has reviewed Engineer's drawings, pursuant to the Engineer's Estimate of Cost and Actual Cost of the Improvements submitted by OWNER/DEVELOPER, and approved by a majority vote of the City Council. 6. OWNER/DEVELOPER and CITY agree that easements are necessary for off-site improvements to serve said property with utility and municipal set-vices. The United City of Yorkville hereby agrees to use its best efforts, including condemnation, to assist the OWNERJDEVELOPER in the acquisition of easements or permission to —4— 10/02/2003 16: 11 FAX 630 553 5764 DANIEL J. KRAMER Z004/010 Zoning Ordinance Subdivision Control Ordinance, City Reimbursement of Consultants and of Review Fees Ordinances,Municipal Building Fee, Weather Warning Siren Fee, City Land-Cash Ordinance,and City Development Fee Ordinance,payable at the time of Site Plan approval,which have been voluntarily contracted to between the parties and agreed to by OWNER/DEVELOPER as a condition of approval of the Planned Unit Development Agreement. B. OWNER/DEVELOPER, except to the extent varied by this Agreement the Site Plan shall comply with all requirements as set out in the United City of Yorkville Zoning Ordinance and Subdivision Control Ordinance at the time commencement of construction is initiated. No change in the United City of Yorkville Zoning Ordinance, Subdivision Control Ordinance, City Reimbursement of Consultants and of Review Fees Ordinance, and City Development Fee, which have been enacted subsequent to the execution of this Agreement shall alter the lot sizes, setbacks, performance standards, or other standards or requirements for this Development except as provided for in those Ordinances in effect at the time of execution of this Agreement. Developers, however,will be bound by changes in building codes, building material changes and the like that may be enacted by the CITY, so long as the same are applied in a nondiscriminatory manner throughout the CITY. The City agrees that should the United City of Yorkville revise, alter or otherwise modify the parking requirements contained in its Zoning Ordinance to provide for a reduction from the standard as of the date of this Agreement,the City will allow the OWNER/DEVELOPER to comply with reduced standard, C. Utilities and Public Improvements. That On-Site infrastructure construction and engineering shall be governed by the standards contained in the Yorkville Subdivision Control Ordinance and other applicable Ordinances unless specifically addressed in the following, in which case this Agreement shall control. Roadway right-of-ways,widths of streets, and roadway construction standards shall comply with the requirements as set out on the approved Site Plan. D. Sanitary Sewer Facilities. 1. The OWNER/DEVELOPER shall cause the Subject Property, to be annexed to the Yorkville-Bristol Sanitary District("Yorkville Bristol"or"YBSD") for the purpose of extending and connecting to the sanitary sewer lines and treatment facilities of Yorkville-Bristol should said service be extended within a distance specified by Ordinance to the PROPERTY. The installation of sanitary sewer lines to service the Subject Property and the connection of such sanitary sewer lines to the existing sewer lines of Yorkville-Bristol shall be carried out in substantial compliance with the Final Engineering as approved by the CITY for each Phase of Development. The CITY shall fully cooperate with OWNER/DEVELOPER in obtaining such permits as may be required from time to time by both federal and state law, including,without limitation, the Illinois Environmental Protection Act, permitting the construction and —3-- 10/02/2003 16 11 FAX 630 553 5764 DANIEL J. KRAMER Ij003/010 of this Agreement and the Ordinances of the CITY; and WHEREAS, OWNER/DEVELOPER and CITY has or will perform and execute all acts required by law to effectuate such Agreement; and WHEREAS, it is the intent of OWNER/DEVELOPER to design a stormwater • management system for the subject PROPERTY that is in conformance with City Ordinances; and WHEREAS, all notices required by law relating to the rezoning of the PROPERTY to the CITY have been given to the persons or entities entitled thereto, pursuant to the applicable provisions of the Illinois Compiled Statutes; and WHEREAS, the Corporate Authorities of the CITY have duly fixed the time for a public hearing on this Agreement and pursuant to legal notice have held such hearing thereon all as required by the provisions of the Illinois Compiled Statues; and WHEREAS, the Corporate Authorities, and the Plan Commission of the CITY have duly held all public hearings relating to this Agreement all as required by the provisions of the CITY'S Ordinances and Illinois Compiled Statutes; and WHEREAS, the OWNER/DEVELOPER and CITY agree that upon execution the this Agreement the subject PROPERTY shall be designated a Planned Unit Development with an I3-3 Service Business Zoning Use as set forth in the attached hereto and incorporated herein as Exhibit"B'; and WHEREAS, the OWNER/DEVELOPER agrees to abide by the landscaping provisions of which are attached hereto and incorporated by reference as Exhibit"C"; and WHEREAS, in reliance upon the development of the PROPERTY in the manner proposed, OWNER/DEVELOPER and the CITY have agreed to execute all Ordinances and other documents that are necessary to accomplish the rezoning of the PROPERTY; and NOW, THEREFORE, in consideration of the mutual covenants, agreements and conditions herein contained, and by authority of and in accordance with the aforesaid statutes of the State of Illinois, the parties agree as follows: A, That the subject real property described in the attached Exhibit"A" shall be annexed to the CITY and that the development of said property shall be subject to approval of all Ordinances of the CITY; Site Plan approval, engineering consultant approval by CITY staff or outside review engineering as elected by the CITY and Site Plan approval by the City Council in conformance with the United City of Yorkville —2— 10/02/2003 16 10 FAX 630 553 5784 DANIEL J. KRAMER 1002/010 STATE OF ILLINOIS ) )SS COUNTY OF KENDALL ) ANNEXATION AND PLANNED UNIT DEVELOPMENT AGREEMENT OF YORKVILLE HILL LANDSCAPING This Annexation and Planned Unit Development Agreement(hereinafter"Agreement"), is made and entered into this day of , 2003,by and between the UNITED CITY OF YORKVILLE, a municipal corporation, hereinafter referred to as"CITY" and NEW YORKVILLE HILL LANDSCAPING,hereinafter referred to as"OWNER/DEVELOPER". WITNESSETH WHEREAS, OWNER/DEVELOPER owns fee simple interest to the real property which is legally described in Exhibit "A" attached hereto, consisting of approximately 5.07 acres, more or less(hereinafter"PROPERTY"); and which is depicted in the Site Plan which is attached hereto and incorporated herein as Exhibit"B"; and WHEREAS, OWNER/DEVELOPER is the owner of real property which is the subject matter of said Agreement comprising approximately 5.07 acres, more or less; and WHEREAS, the subject real property is located contiguous to the corporate boundaries of the CITY; and is not located within the corporate boundaries of any other municipality; nor is any portion thereof classified as flood plain; and WHEREAS, the CITY and OWNER/DEVELOPER agree said Planned Unit Development consisting of a single lot subdivision with the B-3 Service Business Zoning Use shall be exclusively for a landscaping business and providing for storage of nursery stock, landscaping materials and equipment and retail showroom. WHEREAS, it is the desire of CITY and OWNER/DEVELOPER to annex PROPERTY and provide for the orderly development of the subject real PROPERTY and to develop the PROPERTY in the CITY in accordance with the terms of this Planned Unit Development Agreement and the Ordinances of the CITY; as a Planned Unit Development establishing a unique open space character and to provide for the orderly flow of traffic in the development and to adjoining real property; and to provide rezoning to a B-3 Service Business Zoning Use said parcel; and WHEREAS, it is the desire of the CITY and OWNER/DEVELOPER to enter into this Agreement and facilitate development of the PROPERTY pursuant to the terms and conditions —1— BUILDING PERMIT REPORT United City of Yorkville August 2003 Types es of Permits Number of Permits Issued SF D 2-Fa nilY Multi le-Fa nvlY Commercial Industrial Miscellaneous Total Construction Cost August 2003 98 46 1 0 4 0 47 $13,235,310.00 Calendar Year 2003' 617 243 12 0 23 1 338 $63,323,435.00 Fiscal Year 2003' 402 147 9 0 15 0 231 $39,545,034.00 August 2002 93 31 0 2 3 0 57 $8,697,796.00 Calendar Year 2002 2 583 188 3 4 31 0 357 $44,991,917.00 Fiscal Year 2002 342 93 1 2 15 0 231 $23,203,688.00 August 2001 54 24 0 0 7 1 22 $8,164,832.00 Calendar Year 2001 234 335 123 5 4 12 2 189 $33,278,564.00 Fiscal Year 2001 2345 222 79 4 3 9 2 125 $23,481,144.00 August 2000 28 15 0 0 0 0 13 $2,238,850.00 Calendar Year 2000 6 233 85 1 0 4 0 147 $12,928,488.50 Fiscal Year 2000 67 141 55 1 0 3 0 87 $8,291,410.00 August 1999 8 31 10 1 1 0 0 19 $2,498,644.00 Calendar Year 1999 8 193 58 5 1 7 0 125 $15,034,208.00 Fiscal Year 19998 95 33 4 1 6 0 75 $10,851,727.00 n Permit Number Y-2003-324 was voided,thus only 617 of 618 assigned permit numbers were actually issued. 2 Permit Number Y-2002-034 was voided,thus only 407 of 408 assigned permit numbers were actually issued. 3 Permit Number 01490 was voided,thus only 495 of 496 assigned permit numbers were actually used Also,Permit Number 01478 was for 4 Attached SFDs(Townhouses);reissued as Permits 01478A,B,C,and D. Also,Permit Number 01480 was for 6 Attached SFDs;reissued as Permits 01480A,B,C,D,E,and F. Permit Number 01385 was for 6 Attached SFDs;reissued as Permits 01385A,B,C,D,E,and F. 3 Permit Number 01259 was for 4 Attached SFDs;reissued as Permits 01259A,B,C,and D. ..,-4-. 6 Permits Number 00122,00189 and 00262 were each for 6 Attached SFDs. Permit Number 00101 was voided,thus only 233 of 234 assigned permit numbers were actually issued. ----- "Permit Number 99080 was for 5 Attached SFDs. ,1 )i 4....t_ti to ,cc D Cod.i- ! �� United City of Yorkville County Seat of Kendall County EST. 1836 800 Game Farm Road CO Yorkville,Illinois 60560 i -� O Phone.630-553-4350 -)41, vc� Fax:630-553-7575 4LE kv To: Tony Graff,Administrator <•:// From: Eric Dhuse,Public Works Date: September 12, 2003 i Re: Used Equipment ' Tony, Last fall I received permission to sell 2 squad cars and a 1990 pick up truck. I would like to sell 2 more squad cars, a hydraulic saw, and miscellaneous equipment that we no longer use, or have replaced with new equipment. This list would include: Cushman 3 wheel utility cart (too expensive to repair) Gill soil Pulverizer(replaced with new unit) Grasshopper 721D Mower with snow blower(replaced with new unit) I would like to take this to the September 22, 2003 Public Works Meeting to discuss with the committee. 5-AUG-2003 13:56 Gold-Fax Message Page 2/2 MONROE TRUCK EQUIPMENT-JOLIET ' :CINIRD, ..• . 812 DRAPER AVENUE JOLIET IL 60432 815-727-3134 FAX 815-727-5429 �� TUCK EQUIPMENT -•.-Hemmer Atik CUS a : .s4uuov QUOTE # 49949 Ship to: YORKVILLE, CITY OF DATE: 08/05/03 ATTN: ERIC D. CUST PO # 800 GAME FARM ROAD TERMS: NET 30 YORKVILLE IL 60560 SALES REP: 303 QUOTED BY: FOR HUGE SAVINGS ON EQUIPMENT, CHECK OUT THE EXCESS INVENTORY SECTION OF OUR WEBSITE AT WWW.MONROETRUCK.COM WE ARE PLEASED TO QUOTE FOR ACCEPTANCE WITHIN 30 DAYS FROM THE DATE OF QUOTE PRICES & TERMS IN ACCORDANCE WITH SPECIFICATIONS DESCRIBED IN QUOTE. STATE AND FEDERAL TAXES WILL BE ADDED WHERE APPLICABLE. MODEL AND DESCRIPTION BOSS RT3 SUPER DUTY STRAIGHT BLADE SNOWPLOW WITH SMART HITCH II STANDARD EQUIPMENT: - ELECTRIC/HYDRAULIC POWER UNIT - HAND-HELD CONTROLS STANDARD - 29.5" HIGH 11 GA. STEEL BLADE - 7 VERTICAL RIBS - 3 TRIP SPRINGS & SHOCK ABSORBER - COMPOSITE SMART LIGHTS - BLADE MARKERS - SKID SHOES - INSTALLED 7'6" BOSS SUPER DUTY PLOW W/SMART HITCH; 795 LBS $ 2,864.00 8' BOSS SUPER DUTY PLOW 14/SMART HITCH; 820 LBS $ 3,047.00 - R'h" ROSS SIIPRR rnTTY PT.ON W/SMART HITCH S • , 74 ° Make/Model: W.B. C.A. Engine: _ __ --_-` Transmission: A/C: Ye; __ Brakes: Air Hyd. _ ___ Chassis Color: Paint Code: Stock #: Accepted By: - _ - - _ - _ ____ Submitted By: BOB DREWS Date: _-____ P.O.: for MONROE TRUCK EQUIPMENT Chassis ETA _— ________--_~-_____________ _ Factory Order #: _ - _ - _ - ___ Vin #: ?`, s.0 cis.` ,i, United City of Yorkville 41'inn,; County Seat of Kendall County EST.1 1836 800 Game Farm Road 0) Yorkville,Illinois 60560 0 I. . Q Phone:630-553-4350 'A �c� Fax:630-553-7575 �`itLE `%,v V.-,75''''' To: Joe Besco, Chairman From: Eric Dhuse, Public Works -a- -- i#Z--- Date: September 17, 2003 Re: Snow Plows Joe, I would like to purchase 2 snow plows for the upcoming winter season. With this purchase, all of our trucks will be equipped with snow plows. I have attached a quote from Monroe Truck Equipment which totals $6148.00. I have the funds available in the Public Works Capital budget in the contingency line item. I would like to place this item on the September 22, 2003 Public Works meeting for discussion. If you have any questions or concerns, please call me. EXHIBIT"B" ENGINEERING COMPENSATION Cross-Section Section From To Length Type Fee Bristol Ridge Road U.S. Route 34 Blackberry Creek Bridge 4845 Rural $158,982 Kennedy Road Bristol Road BNSF R.R.Tracks 5005 Rural $156,409 Kennedy Road R.R.Tracks Galena Road 2330 Urban $87,327 Mill Road Kennedy Road East End 4945 Urban $160,731 Kennedy Road West End Bristol Road 2145 Rural $70,884 Traffic Signals each $17,500 Railroad Crossing Reconstruction each pursuant to paragraph 2 of the LA Agrees. ENGINEERING PAYMENTS 1. Payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as practicable after the services have been performed, in accordance with the following schedule: a. Upon completion of the preliminary(60%)plan(s), preliminary special provisions, and preliminary estimate cost for all sections of road-being the work required by paragraphs la through 1g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the LA, 50 percent of the fee for each section for which it's preliminary work has been completed. b. Upon completion of the final detailed(100%) plans,special provisions,proposals and estimate of cost for each road section-being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES- to the satisfaction of the LA and their approval by the LA, 90 percent of the fee for each section for which it's preliminary work has been completed, less any previous payment. c. Upon award of the contract for the improvement by the LA and its approval by the LA, 100 percent of the total fee based on the above fee schedule less any previous payment amount but not later than 60 days after the work is completed. d. Partial payments, upon receipt of monthly invoices from the Engineer and approval thereof by the LA and not to exceed the limits set forth above,shall be made from time to time as the work progresses. e. For construction services for the improvement, 100 percent of the fee on an hourly basis,for the work performed and as stipulated in paragraphs 1j and 1k and pursuant to paragraph 2 of the LA Agrees. 2.The fixed fees established above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed hands and seals and shall remain in effect until 12/31/08. In the event the services of the ENGINEER extend beyond 12/31/08,the fixed fees shall be adjusted by addendum to this AGREEMENT to compensate for increases or decreases in the salary structure of the ENGINEER that are in effect at that time but in no case be adjusted by more than 3%per year.The hourly rates shall be pursuant to paragraph 2 of"The LA Agrees",page 3 herin. G:\PUBLIC\Yorkville\20031Y00326 Grande Reserve Perimeter RoadslEng\[exhibd801.xls[Sheetl EXHIBIT "A" Off-Site Street Related Improvement Schedule Scheduled Completion Date Bristol Ridge Road September 1, 2004 Kennedy Road (from Bristol Ridge Within 1 year of the issuance of 500 building permits north to the railroad crossing) within Neighborhoods 6-16, or sooner if funds within Grande Reserve's road fund are available. Mill Road & Kennedy Road (north Within 1 year of the issuance of 500 building permits of the railroad crossing) within Neighborhoods 1, 2, 3, 4, 5, or sooner if funds within Grande Reserve's road fund are available. Kennedy Road (south of Bristol Within 1 year of the issuance of 100 building permits Ridge) southwest of Bristol Ridge (Neighborhoods 17, 18, 19) or sooner if funds within Grande Reserve's road fund are available. G:\PUBLIC\Yorkville\2003\Y00326 Grande Reserve Perimeter Roads\Eng\[exhibitA.xis]Sheetl United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) appropriate outside agencies. Conscientious efforts to seek such help will not jeopardize any employees' job nor will it be noted in any personnel record. However,referral to such programs in no way exempts an employee from discipline for less than acceptable job performance. Section 3.3.5 Employment condition As a condition of initial and continued employment, each employee shall: a. Agree in writing to abide by the terms of the City's policy respecting a drug and alcohol- free workplace; and, b. Agree, as required by law, to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business, no later than five (5) days after such a conviction. A conviction means a finding of guilt(including a plea of"no lo contendere") or the imposition of a sentence by a Judge or jury in any federal or state court, and/or a finding of Court Supervision. Section 3.3.6 Disciplinary action An employee who violates the terms of this policy may be subject to disciplinary action including suspension and/or termination and may be referred for prosecution consistent with applicable local, state and federal law. a. The City shall take prompt disciplinary action with respect to any employee who violates this policy. b. The City may require an employee who violates the terms of this policy to satisfactorily participate in a drug or alcohol abuse assistance or rehabilitation program. Section 3.4 Drug Testing It is the policy of the City to conduct drug/alcohol testing where it has reason to believe that an employee may be under the influence of alcohol, illegal drugs or other controlled substances. In addition, any employee who is reasonably believed to have caused or contributed to an accident which resulted in personal injury requiring medical treatment away from the scene of the accident or which disabled a piece of equipment shall be tested for alcohol, illegal drugs, or other controlled substances. Further, employees employed in safety sensitive positions are subject to periodic or random testing. Employees subject to D.O.T. testing shall be tested in accordance with D.O.T. regulations in addition to the testing and discipline provisions of this policy. Refusal to submit to testing will result in disciplinary action,up to and including termination of employment. Section 3.5 No Solicitation Solicitation by employees shall not be permitted during working time (the time employees are performing Department functions) in the City, or during non-working hours in areas where it will disturb other employees who are working. Distribution or circulation of printed materials by employees shall 9 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) not be permitted any time, including working and non-working time, in working areas. Solicitation or distribution of printed materials by non-employees is prohibited in work areas. Section 3.6 Employee Performance Evaluation At a minimum, yearly reviews shall be made of the employee's work performance by the Department Heads, and reported to the Mayor. Employees may be given more frequent evaluations as circumstances warrant. A finding of satisfactory performance is needed for advancement on the wage scale. Section 3.7 Outside Employment Employees may hold outside employment, including self-employment,provided such employment does not: 1) interfere with the performance of City duties; 2)present a potential conflict of interest;3)result in outside work being performed during an employee's work shift; 4) involve the use of city equipment or supplies. Employees shall be permitted to engage in outside employment only with the prior written approval of their Department Head. If granted permission for outside employment an employee's Department Head may revoke the permission where it appears to the Department Head that such activity conflicts with the standards set forth above. Employees who engage in outside employment shall notify their Department Head of the addresses and phone numbers where they can be contacted, if necessary, for their normal work schedule, of the name of their supervisor(if applicable), and of the type of work they are (or will be)performing. Section 3.8 Gifts and Gratuities a. City services are not to be rendered by any employee with the expectation or in exchange for any gift, gratuity, discount, reward, entertainment, hospitality, loan, forbearance, other tangible or intangible item having monetary value. This policy prohibits the receipt of gifts by the employee's spouse or an immediate family member living with the employee from a"prohibited" source. In addition, all employees are required to comply with the City's Ordinance 41999-12 (Appendix G) implementing the provisions of the State Gift Ban Act. When an employee receives any offering as a result of his or her status as a City employee, the offering must be immediately turned over to the City's Ethics Officer, which is the Kendall County States Attorney. The Ethics Officer will determine the ultimate disposition of any gift or offering in accordance with the City's ordinance and the State Gift Ban Act. Additional information about this policy maybe obtained from the City Administrator, Ethics Officer or City Attorney. b. No employee in the City's service shall have any financial interests in the profits of any contractor, service provider, or other work performed for the City, or shall personally profit directly or indirectly form any contract, purchase, sale or service between the City and any person or company. Any employee who violates this section shall be subject to discipline for misconduct in office. Section 3.9 Political Activity a. No employee shall use his or her official position of employment to coerce or inhibit others in the free exercise of their political rights; or engage in political activities while at work or on duty. 10 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) b. Due to the conflict of interest created by employees holding an elected office,the taking of an oath for any City office shall constitute an employee's resignation from City employment. Section 3.10 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs, alcohol, unauthorized firearms, explosives, or other improper materials. To this end, the City prohibits the possession, sale, transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Desks, lockers and other storage devices may be provided for your convenience, but remains the sole property of the City. The City also reserves the right to conduct searches and inspections of City- provided vehicles, equipment, materials, such as boxes, thermoses,purses, briefcases, desks, computer files, computers, computer disk, cabinets, file drawers, desk, lockers, or packages without notice. If you refuse to submit to a search or are found in possession of prohibited articles, you will be subject to disciplinary action, up to and including dismissal. The City is not responsible for loss of or damage to personal property on the job. Accordingly,the City Administrator or Chief of Police or their designee may conduct the inspection with or without prior notice. All administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police. Where a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has or will occur he or she shall contact the local police department immediately. The local police will determine if the inspection is warranted and conduct such inspection. Only law enforcement personnel will conduct such inspection. Furthermore, the City recognizes that the police department has unique situations that will require an additional more specific inspection procedure which shall be approved by the City Council. Any abuse of this provision within the employee manual by any employee shall be subject to disciplinary action up to termination. Section 3.11 On-the-Job Safety/Reporting of Accidents Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools, equipment and motor vehicles in connection with City business. (Safety Policy-Appendix H) The following safety rules apply to all employees of the City: a. Basic responsibility for safety rests with Department Heads and from them,to their designated safety representatives, supervisors, and employees, but it is the responsibility of every employee to become familiar with and adhere to all safety rules and regulations. b. Any employee acting in a supervisory capacity shall require all employees under their supervision to comply with all applicable safety rules and practices. c. Any employee having knowledge of any unsafe condition or work practice shall report such condition or practice to their immediate supervisor, departmental safety representative, or department heads. 11 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) d. All employees shall use reasonable precautions in the performance of their duties and act in such a manner as to assure maximum safety to themselves,their fellow employees and the public. e. All employees shall familiarize themselves with the safety rules applicable to their jobs and shall consult with their supervisors on any safety rule or practice not understood, or whenever work conditions present unforeseen hazards. f. No employee shall remove or make ineffective any safeguard, safety device or safety appliance except for the purpose of replacement, repair or adjustment. g. Employees shall keep their work areas clean, orderly and, to the extent possible, free from all recognized safety hazards. h. All employees shall work in appropriate clothing, including footwear, suitable for the type of work being performed, and shall wear or use appropriate safety devices or personal protective equipment as provided, or directed. i. When driving or riding as a passenger in a City-owned vehicle, or in a personal vehicle while on City business, employees shall wear properly adjusted and fastened seat belts. j. Employees shall comply with all applicable Local, State and Federal traffic laws when operating a City vehicle or personal vehicle while on City business, except for police officers when authorized in the line of duty and in accordance with Department standard operating procedures (SOP's). k. Any employee who suffers an on-the-job injury or illness, or is involved in an accident while operating City equipment, a City-owned vehicle, or a personal vehicle on City business, shall complete a report of accident on the approved report form and submit the form to the immediate supervisor. The form shall be completed and submitted within twenty-four hours of the on-the-job accident, injury or illness to the extent practicable. Individual departments may adopt any safety rules that address particular operations or hazards that exist within that department and which are not inconsistent with the general safety rules listed above. Any employee found to be in violation of the general safety rules or applicable departmental safety rules may be subject to disciplinary action. Section 3.12 Threats,Violence and Weapons 3.12.1 Prohibited Conduct "Workplace violence" includes any behavior or conduct on City premises, which is sufficiently severe, offensive, or intimidating to cause an individual to reasonably fear for his or her personal safety or the safety of co-workers and/or property. It includes, but is not limited to: 12 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) a. Any physical behavior, or threat of physical behavior, which involves aggressive contact with any person, including pushing,hitting, fighting,throwing objects or otherwise intentionally injuring another person or attempting to injure another person. b. Any physical behavior, or threat of physical behavior,that would place a reasonable person in fear of receiving imminent physical injury or aggressive physical contact of the sort discussed above; or c. Any act of vandalism or other intentional damage or destruction of City property. No employee or third party, except for authorized law enforcement personnel, is permitted to bring weapons or firearms onto City property(including City vehicles). 3.12.2 Reporting Procedures a. Employees who become aware of workplace violence or any threat of workplace violence, whether by an employee or non-employee, must immediately report such action to their immediate supervisor and law enforcement personnel. Disciplinary action may result if the employee having knowledge of a suspected violent act fails to report the incident. b. Any employee who is a victim of workplace violence must immediately report the situation to law enforcement personnel,then his or her supervisor or the City Administrator when the supervisor is involved. c. Any report made pursuant to this policy will be treated with confidentiality to the extent reasonably possible and appropriate. d. Actions that may be considered endangering or life threatening by or against any employee or individual on City property should, in addition to the reports set forth above, be reported to law enforcement by calling 911. 3.12.3 Investigation and Responsive Action a. All incidents of alleged workplace violence will be investigated promptly by the City. b. Based on the results of the investigation, the City will take appropriate action. If a violation of policy is found, such action may include immediate discharge. Additionally, the City may report the situation to law enforcement. c. When applicable, the City and its employees shall cooperate fully with police and other law enforcement officials in the investigation and prosecution of any workplace violence. d. The City may take other actions, as it deems appropriate under the specific circumstances, including seeking judicial action. 13 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 3.12.4 No Retaliation The City forbids retaliation against any employee for reporting any violation of this policy. Any employee who engages in retaliation in violation of this policy shall be subject to disciplinary action up to and including discharge. Section 3.13 No Smoking or use of Tobacco Products Smoking and/or use of any form of tobacco products are prohibited within city owned public buildings. Designated areas may be designated with approval of the Department Head and City Administrator. Section 3.14 Nepotism 3.14.1 Spouse/Relatives of Department Heads/Elected Officials a. The employment of spouse or a relative of any department head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the city attorney. For this purpose, a relative is deemed to mean a spouse,parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal, state, and local laws. The City Administrator and Mayor are responsible for the coordination, administration and implementation of the provisions of this policy. 3.14.2 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts and uncles, in-laws and step-relatives, within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty, actual or implied, based on family relations. b. The employment of a relative of any full-time City employee, in a full or part-time position, is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under, or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment, every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer, the City Administrator/Mayor will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on, but are not limited to, such factors as the grade of each affected employee's position,the availability of openings for which the affected 14 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) employees are qualified, and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal, state and local laws. f. The City Administrator and Mayor are responsible for the coordination, administration and implementation of the provisions of this policy. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses, supervisors must contact the City Administrator to ensure compliance with applicable federal, state and local laws. Section 4 Use of City Equipment Section 4.1 Authorization to Use Equipment City equipment and supplies may be used only for authorized City purposes. No City equipment or supplies shall be removed from City premises for personal use. Only those employees authorized by the Department Head, City Administrator, or Mayor. Section 4.2 Use of City Vehicles An employee must obtain permission from the Department Head to use City vehicles, as provided by the City Policy(Appendix I), and use of city vehicles are encouraged, if available. Any out of pocket expenses such as parking, tolls, emergency repairs shall be reimbursed upon presentation of receipts. Section 4.3 Use of Personal Vehicles for City Business Whenever an employee is authorized to use a personal vehicle in the performance of official City duties, the employee shall be compensated at the prevailing IRS mileage rate. All mileage compensation shall be a result of authorized personal vehicle use approved by the employee's Department Head. Reimbursable uses include: the use of personal vehicle to attend out-of-town functions, training sessions, and meetings when such functions are a requirement of the employee's job or are deemed desirable by their Department Head or the Mayor. Section 4.4 Computer and Telephone Communications Systems a. All computer and telephonic communications systems and all communications and information transmitted by, received from or stored in these systems are the property of the City and as such are to be used solely for job related purposes (Note: See Section 4.6 Personal use of telephones). The use of any software and business equipment, including but not limited to, facsimiles,telecopiers, computers, and copy machines for private purposes is strictly prohibited. All materials and information created,transmitted or stored on City computer systems are the property of the City and may be accessed by authorized City personnel. Employees shall have no ownership or proprietary interested in the computer network, including any of the data files or applications operating or residing on the computer network or any stand-alone computers. No employee shall, without express authorization, copy or download any applications from the computer 15 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) network, copy or load any applications onto the computer network, or disclose to, or allow the use of the computer network by, any third party. Furthermore, all employees shall be required to sign an E-Mail, Voice Mail, Computer, and Office Equipment Acknowledgement Form. (Appendix J) b. If you use this equipment for personal purposes you do so at your own risk. Further, you are not permitted to use a code, access a file or retrieve any stored communication unless authorized to do so or unless you have received prior clearance from an authorized supervisor. All pass codes are property of the City. You may not use a pass code that has not been issued to you or that is unknown to the City. If you violate this policy, you may be subject to disciplinary action, up to and including dismissal. c. Employees must obtain written authorization from their Department Head to use City information technology resources to access the Internet. Requests for Internet access must be based on legitimate,business-related reasons. Employees may only use authorized connections for Internet access. The network administrator will terminate any unauthorized connections to the server. Department Heads who authorize access to the Internet are responsible for promptly notifying the City's network administrator when Internet users terminate, change departments or no longer require Internet access. d. To ensure that the use of electronic and telephonic communications systems and business equipment is consistent with the City's legitimate business interests, authorized representatives of the City may monitor the use of such equipment from time to time to the extent permitted by applicable state and federal law. Users should not have any expectation of privacy with respect to any materials and information created or stored on these systems. Section 4.5 E-Mail Policy The City provides an electronic mail ("e-mail") system to some of its employees in order to facilitate the communication of work-related data internally and externally in the most effective and efficient manner possible consistent with legal requirements and established policies and procedures. In order to provide City employees with the benefits of e-mail communications without exposing the City to the many risks inherent in e-mail communications, we have developed the following rules. If you have any questions, contact the City Administrator. Section 4.5.1 The e-mail system may be used only to process and communicate work related data and messages. Employees may only use e-mail for legitimate business-related communications in the course of their assigned duties. No one may use e-mail to conduct personal business of any kind, including downloading data from the Internet or from any other source for other than strictly work-related purposes. All data of any nature that are entered or received through your City computer including all e- mail messages are and will remain City property. None of those data or messages may be used for any purpose not related to City business, nor may they be sold, transmitted, conveyed or communicated in any way to anyone outside of the City without the express written authorization of an officially- designated City representative. 16 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 4.5.2 City computers and all data and e-mail messages on City computer systems are subject to inspection and search by the City. In the course of their duties, City systems operators, department heads, supervisors, and/or approved consultants may monitor employee use of the e-mail system and review the contents of data or messages entering, leaving or stored in the e-mail system. Section 4.5.3 The creation or transmission of any data or e-mail message that may be construed to violate the City's "Harassment-Free Workplace" policy or "Equal Employment Opportunity" policy is strictly prohibited. This prohibition includes sexually explicit or offensive messages, cartoons or jokes, ethnic or religious slurs, racial epithets or any other statement or image that might be construed as harassment or disparagement on the basis of race, color, religion, sex, national origin, age, disability, marital status, or any other status protected by law. Section 4.5.4 E-Mail may not be used to transmit disciplinary messages or statements regarding individual employees. All such negative messages must be kept strictly confidential and therefore may not be communicated via e-mail in any form whatsoever. For many of the same reasons, performance evaluations may not be conducted or transmitted via e-mail. Section 4.5.5 Unauthorized access of e-mail, use of other employees' passwords and disclosure of other employees' passwords is strictly prohibited. Unauthorized use of codes or passwords intended to gain access to other employees' e-mail accounts is prohibited. Likewise, the unauthorized disclosure of other employees' passwords is prohibited. As a condition of employment and continued employment, you are required to sign an e-mail acknowledgement form. (Appendix J) Section 4.6 Personal Use of Telephones Employees are permitted to use City telephones for personal use on limited basis and for local calls only. Approval to use City telephones for personal business may be withdrawn by Department Heads if it becomes excessive or if use causes interference with work duties. Employees may pay for any non- business calls they make which are charged to the City. This policy is subject to change, as the City deems necessary. Section 5 Disciplinary Action Section 5.1 Reasons for Discipline Employees of the United City of Yorkville are expected to perform satisfactorily their assigned duties, and it is the duty of the Department Heads to oversee conduct and work performance of said employees within their respective departments. Unless otherwise set forth under a written contract of employment or unless provided otherwise by the Board of Fire and Police Commissioners, employment with the City 17 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) is at-will, and employees can be discharged with or without cause, at any time at the sole discretion of the City. Reasons for disciplinary action may include, but are not limited to,the following: a. Incompetence, negligence, inefficiency, or failure or inability to perform your assigned duties. b. Abusiveness in your attitude or language, or in your conduct resulting in physical harm, injury or harassment to City employees or the public. c. Violation of City drug and alcohol policies. d. Violation of any lawful or official regulation, order or rule, or your failure to comply with any lawful direction given by your superior. e. Conviction of a felony or any criminal misdemeanor set forth in Section 10-1-7 of the Illinois Compiled Statutes. f. Causing damage to public property or waste of City supplies through negligence or willful misconduct, or failure to take reasonable care of City property. g. Falsifying employment applications or City records. h. Absence from scheduled work without prior authorization i. Claiming sick leave under false pretenses. j. Absence without leave for a period of three (3) days (an involuntary resignation), or a failure to report after leave of absence has expired or has been disapproved, revoked, or canceled by the employee's superior. k. Work history shows excessive or chronic absenteeism. 1. Insubordination. m. Any other reason as determined by supervisor, Department Head, or Mayor. These examples are not all-inclusive, and other conduct not specifically covered above may result in disciplinary action depending upon the circumstances. Section 5.2 Discipline Procedure The City is committed to assisting all employees who are not performing their job duties at expected standards. The City shall take any or all of the following steps in developing a"remediation plan" for employees with performance problems, although remediation may not be appropriate for all employees. The City, in its discretion, will determine when remediation will be made available to an employee, as well as what steps shall be included in a remediation plan. 18 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 5.2.1 Remediation Notice and a chance to improve. Department Head shall inform the employee of his performance problems or shortcomings, and provide a reasonable opportunity to improve. Specific Information. Department Head shall let the employee know exactly what the problem is, and set up an improvement program that calls for specific actions by stated deadlines. Furthermore, the Department Head may recommend to the employee to contact the Employee Assistance Program. Maintenance of Records. Early warnings may take the form of verbal counseling; further warnings shall be in writing and these warnings are performance based warnings. Department Head shall include copies of any performance based warnings in the employee's personnel file. Employees shall be given the opportunity to sign warnings. Therefore, signing does not constitute the acceptance of such warning, but acknowledges employee is aware of the warning. Performance based warnings will be reviewed every 365 days or one year after issuance. If the employee has improved, the warning may be removed from his/her file and sealed. Provide a reasonable time to improve. When setting the deadline for improvement,the Department Head shall determine what would be a reasonable time considering the problem and circumstances. 5.2.2 Disciplinary Procedure Procedure for Disciplinary Action or Terminated Review. All employees who have been notified of performance problems and directed to improve and correct such problems may be subject to discipline or discharge for the failure to do so or where further performance problems arise. Remember sworn employees are subject to the requirements of the Board of Fire and Police Commissioners Act. An employee can be suspended any time, with intent to discharge, without regard to the preceding steps, if he or she commits an offense for which immediate discharge is specified as a penalty or if, in the Department Head's judgment, the employee's continued presence would be contrary to the well being of the City or any of its employees. Until action by Mayor and City Council is taken,the employee shall be suspended with pay. The Mayor shall approve every discharge with concurrence by the City Council. Purpose. The primary purpose of the disciplinary system is to correct improper behavior, not to impose penalties. The City expects its Department Heads and Supervisors to recognize situations where disciplinary measures are the most appropriate means to the end. Perspective. It is helpful to view discharge as an ultimate mean to correct a problem, when all else has failed. An employee, whose behavior or poor performance is due to lack of knowledge or experience, should receive training and assistance, not discipline. First Violation. Counsel the employee and issue a verbal warning. The Department Head and/or supervisor shall notify the employee that he or she is receiving a formal warning. The Department Head and/or supervisor shall place an informal memo in the employee's history file with the employee's knowledge. The Department Head and/or supervisor shall also inform employee of the contents of that memo. Second Violation. The Department Head and/or supervisor shall hold a meeting with the employee at which time the nature of the offense will be explained, and warned that any repetition could lead to the 19 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) suspension or discharge of the employee. The Department Head and/or supervisor shall offer help to the employee in solving the problem. A formal written warning shall be issued concerning the prior incident. One copy shall be given to the employee and one shall be placed in the employee's file. Third Violation. The employee shall be suspended up to ten(10) days without pay upon approval by the City Administrator. The Mayor and City Council shall approve any suspension recommended by the City Administrator that is more than ten (10) days without pay. The employee shall be warned that a single further offense may be grounds for suspension up to thirty days or discharge. Upon the third violation, the Mayor and City Council shall be notified. Fourth Violation. Employee shall be given suspension more than three days up to thirty days or discharged, observing the procedures in this manual for processing an involuntary termination. Section 5.3 Grievance Procedure A grievance is defined as any expressed difference, dispute or controversy between an employee and the City, concerning the circumstances and conditions that concern the working relationship or work environment, however discipline and discharge procedures are not subject to review under the grievance procedure. If an employee has any complaint that cannot be handled orally by consultation with his Department Head, he may submit in writing within fifteen calendar days, his grievance to both the Department Head and the City Administrator for review by the City Administrator. When a decision is reached regarding the resolution of the problem a letter or memo shall be sent back to the Department Head and to the employee within thirty days. In the event the employee is not satisfied with the resolution proposed by the City Administrator,the Employee may request within twenty-one days an independent review by the Mayor. Any action taken by the Mayor will be final. This grievance procedure does not include any employee who is covered by a collective bargaining agreement unless specifically specified within the agreement. Section 6 Payroll Administration,Hours of Work yo and Overtime Section 6.1 Regular Hours of Work Section 6.1.1 Workday hours and lunch breaks Public Works Department maintenance employees normally begin their workday at 7:00 a.m. and end at 3.30 p.m., Monday through Friday, unless properly notified by Department Head. Lunch breaks are 1/2 hour(unpaid) and shall be determined by their Department Head. Lunch breaks for the City Offices shall be 1/2 one hour (unpaid) and scheduled not to disrupt office hours. Section 6.1.2 Public Works employee"On Call" status, duties, and payment Employees will be required for"On Call" duties to maintain the city public infrastructure. They shall be expected to check pumps and perform other such work as may be directed from time to time. The employee shall check the status of the wells,pumps, and lift stations approximately 7: 00 a.m. and wells again at approximately 4:00 p.m. for which they shall receive a minimum of two hours pay at the overtime rate. Personnel so selected for"On Call" duty shall be available for emergencies unless other arrangements are made between employees. Any such arrangements made shall require notification to the Department Head. 20 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 6.1.2 Work Schedule The workweek shall consist of forty (40)hours per week for all City non-exempt full time employees. The Department Head shall determine the length of the shift and starting time providing the City services are not disrupted. Section 6.2 Shift Changes All employees shall normally be given fourteen (14) days notice of any changes in regular working hours, except in cases of emergency, or by mutual consent of employee and Department Head. Section 6.3 Payroll Administration All salaried, hourly, and part-time personnel shall be paid biweekly. Up to a one-week delay in payment may be in effect for regular and overtime hours. Further payroll and reimbursement policy details are as follows: a. Paychecks will be issued no later than 12:00 p.m. on payday. b. All full-time employees with health insurance coverage will have $1.00 withheld from the first paycheck of each month for their contribution to the health insurance costs. (Participating plan.) This fee is subject to change upon a review and approval by the City Council with a ninety (90) day notice to the employees that the City Council is reviewing a proposal to change plans or fee structure before approval. c. Insurance reimbursement checks shall be issued with all other vendor checks only after approval by City Council. d. No checks shall be distributed to individuals. Department Heads or their designee shall distribute payroll checks. e. All dental and vision assistance request must be given to the Accounting Clerk by April 30 of the current year except as stated in Section 8.3b Rollover Dental/Vision Policy. f. All the above shall apply unless extraordinary circumstances prevent them from occurring. g. Hourly pay is defined as base pay plus all stipends. Section 6.4 Callback Pay All full time employees covered by this Personnel Policy who are called back to work after having left after a full scheduled work day shall receive a minimum of two (2)hours work at time and one half pay. A call back is defined as an assignment of work that does not immediately precede or follow an employee's regularly scheduled work hours. Department Heads do not receive overtime pay, but may take time earned, when the demands of the position allow them to do so, with the approval of the Mayor. 21 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 6.5 Overtime Scheduling Time worked in excess of the established regular workweek hours constitutes overtime work. Before performing any overtime work the employee must receive approval from their supervisor or Department Head. Section 6.6 Overtime Pay a. Overtime pay shall be considered that time worked in more than their normal scheduled workday or forty (40) hours per week. Overtime pay shall be paid at the rate of one and one-half times the hourly rate, determined by dividing the annual salary by 2,080 hours. b. All full time, non-exempt employees will be compensated for all hours worked as described within their job description and duties as authorized, which means no employee shall work as an independent contractor or receive a stipend for hours worked except as authorized as an appointed position. Employees shall be duly compensated under the FLSA for hours worked; however employees may be subject to discipline for performing unauthorized work. Section 6.7 Compensation Time a. The City encourages the use of compensatory time,provided the net result is a saving of wage expenditures. b. Compensation time is earned at the rate of 11/2 hours for each hour of overtime worked. c. All non-exempt, full-time employees (at their discretion and with their Department Head's approval), shall be allowed to take compensation time. This is in lieu of any overtime hours worked for which an employee waives overtime pay. An employee is allowed to use compensation time by the hour and/or day provided compensation time is earned and overtime is waived before requesting compensation time. Sworn full-time employees may take compensation time, as outlined in their police collective bargaining agreement. d. There is a cap of 240 hours of compensatory time that may be accrued for all non-exempt employees. The City reserves the right to require employees to use compensatory time or to "cash out" accrued hours except forty (40) hours at any time with a thirty (30) day written notice to their Department Head. e. Upon termination of employment,the employee will receive cash compensation for any accrued comp time remaining. f. The City will honor an employee's request to use comp time within a reasonable period of time following the proper request, so long as the use of the comp time will not "unduly disrupt" the City's operations. 22 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 6.8 Pay Adjustments a. Wages for all City employees shall be reviewed by April 1st of each year. Any adjustments in pay shall be granted at this time,to be effective with the first payroll of the following fiscal year, (May 1). This is not meant to imply that raises shall automatically be granted. Wages and benefits, directly related to their respective departments, is an addendum to this Personnel Policy. This addendum may be updated from time to time to reflect City Council approved adjustments. b. A new employee hired within six(6) months before a wage increase may not be eligible for such wage increase until satisfactory completion of a six-month period of time. Section 6.9 Longevity Pay Longevity stipend will be made to all full-time exempt and non-exempt, non-bargaining employees based on the below schedule. This stipend is added to the annual salary for non-exempt employees and exempt employees will receive the stipend on the 1st pay period of the employee's anniversary of date of hire. After 6 years, but less than 9 years $ 750 After 9 years, but less than 14 years $1000 After 14 years, but less than 20 years $1250 After 20 years, but less than 25 years $1500 After 25 years $2000 Section 7 Leave Time Section 7.1 Vacation Leave a. Employment anniversary dates shall govern the number vacation days allowed. b. Full-time and eligible part-time employees are entitled to the following vacation time. First year employees shall not receive a vacation until the completion of one year of employment, unless otherwise approved by the City. One (1)year through five (5) years - (80 hours) Six (6)years through ten(10) years - (120 hours) Eleven(11)years or more - (160 hours) c. Employees earning eighty(80) or more hours vacation may take up to forty (40) hours vacation as pay, subject to the approval of the Department Head. d. Vacations are normally requested in forty (40)hour increments. All requests must be submitted at least fourteen (14) days in advance and approved by the Department Head. Any vacation request submitted for the calendar year by February 28th will be approved 23 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) based on seniority and scheduling to provide adequate services. Once the vacation request is approved the employee has reserved his right to his vacation leave, however, all leaves are subject to review and/or cancellations for major emergency or extreme circumstances, which causes a personnel shortage. Eight(8)hours of vacation time may be taken in single days with the approval of the Department Head. e. Provided the employee has made a reasonable effort to take vacation time, but such time was denied due to scheduling problems, one week of unused vacation time may be carried over into the next year, or the employee shall receive pay for the unused vacation. The Department Head shall make this decision. f. Upon termination of employment, the employee shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date, based upon the employee's vacation time determined by length of employment. Section 7.2 Holiday Leave a. Holiday pay shall be paid to all full-time employees. b. All employees shall receive their normal rate of pay with the day off This is not intended to imply they shall receive any additional pay,but only the pay they would have received had they worked the day as a normal workday. c. All sworn, non-exempt, full-time employees' Holiday Pay will be covered as outlined in the police collective bargaining agreement. d. Public Works employees called in to work on a holiday shall receive double pay for the number of hours worked. This means that an Employee shall receive his holiday pay, plus double time pay for hours worked. e. The following twelve (12)holidays shall be observed: New Years Day Martin Luther King, Jr.'s Birthday President's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Day Christmas Day 24 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) f. Besides the twelve (12) holidays listed, all employees shall receive two (2) floating holidays,which cannot be accumulated if not taken. Department Head's approval must be obtained before taking the floating holidays. Section 7.3 Sick Leave Section 7.3.1 Purpose,Allowance, and Accumulation. Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time to time and that their financial resources may be diminished in such instances if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow employees to work while sick. An employee who is unable to work by reason of a non-duty related illness, injury, or disability as contained herein may take sick leave. Employees shall accrue eight(8) sick leave hours per month to a maximum accrual of 960 hours. Section 7.3.2 Medical Verification. The City may, at its discretion, require an employee to submit a physician's verification of illness or other conclusive evidence of illness, and such verification normally will be required for illnesses requiring the use of more than twenty-four(24) hours of sick leave. Section 7.3.3 Sick Leave Utilization. Sick leave may be utilized only for the purposes as stated in the first paragraph of this section. Employees utilizing paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees will use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour,the last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave shall be considered grounds for disciplinary action. Absent employees who have exhausted their accumulated sick leave shall not be compensated for further absences unless approved by the City Council. Section 7.3.4 Unused Sick Leave. On May 15 of each year, an employee who has used less than the sick leave he has accumulated in the immediately preceding fiscal year(May 1 through April 30)will be asked if he wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty (50%)percent of his regular rate of pay as determined on April 30th for each sick hour sold back. The number of sick leave hours for which an employee elects cash compensation shall be deducted from such employee's accumulated sick leave. Employees electing to sell back their sick leave will be paid to them by June 15. An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund, who leaves the City's employment [through retirement, a reduction in force, or voluntary resignation] and has been employed by the City for more than ten(10)years shall be paid for all unused sick leave at fifty(50%) of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. 25 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 7.4 Reporting of Absences All Department Heads shall keep an accurate account of any absences taken by their employees. Getting to work regularly and on time is one of the employee's prime responsibilities. Failure to be on the job when scheduled reduces the efficiency of the City. Illness should be reported to the employee's supervisor one (1)hour before the start of the workday. Failure to secure proper permission for the use of personal days and/or sick hours or to report illness on time may result in full loss of pay for the hours involved. Section 7.5 Duty-Related Illness or Leave In the event of a work-related accident or death that occurs while on the job, all employees are eligible for worker's compensation as provided by law. Employees covered by a collective bargaining agreement should consult the relevant agreement for additional information. The Department Head may consider a light duty program for any employee who has a medical release to return to limited duty. Section 7.6 Emergency and Bereavement Leave Time away from the job due to emergencies will be granted at the discretion of the Department Head. The Department Head shall make the decision whether non-exempt employees shall receive paid or unpaid time off, or shall be required to make up missed time. Exempt or supervisory employees shall be permitted to take emergency leave at the discretion of the Mayor or his/her designee, and where the need for leave is a day or more, the City may, at its discretion, designate such leave as unpaid leave time. Emergency time off for bereavement will only be allowed in the case of death of an immediate family member, (mother, father,brother, sister, child, spouse, mother-in-law, father-in-law), or in special cases as approved by Department Head. These days are separate from floating holidays and sick hours. Section 7.7 Military Leave The City will provide for leaves for uniformed or military service in accordance with the requirements of state and federal laws. If you need to take leave for uniformed or military service,you should submit a copy of your orders along with your request for leave as soon as you become aware of the need for leave. Please contact City Administrator for further details about your uniformed or military leave rights. These provisions apply to all Illinois employers, including public employers. Furthermore, employees who are members of the reservists—either in the U.S. Armed Services or in the Illinois National Guard —are entitled to the following benefits (under Illinois Law) when mobilized to active military duty by presidential order: • Continuing compensation (minus the amount of the employee's base pay for military service) for the entire period of active military service; and • Continuing health insurance and other benefits the employee was receiving or accruing at the time the employee entered military service. 26 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 7.8 Jury Duty Leave Employees shall be granted leave with pay when required to be absent from work for jury duty. Employees are expected to contact their supervisor and report to work when they are excused from jury service, temporarily or finally. Any payment received from jury duty shall be given to the City in lieu of receiving leave with pay. Section 7.9 Unpaid Discretionary Leave Employees may obtain a leave of absence. Discretion is of the City Council. Such leave shall be unpaid and shall not be used to gain employment elsewhere. Section 7.10 Family and Medical Leave 7.10.1 General Statement It is the policy of the United City of Yorkville (the "City)to provide up to twelve (12)weeks of unpaid family and medical leave during a 12-month period to eligible employees in accordance with the Family and Medical Leave Act of 1993 ("FMLA"). The 12-month period is measured using a rolling backward year. 7.10.2 Eligibility In order to qualify to take family and medical leave under this policy, an employee must have worked for the city for at least twelve (12) months and at least 1,250 hours during the twelve (12)month period immediately before the date when the leave would begin. 7.10.3 Reasons for Leave a. A leave may be requested for any of the following reasons: (1) Child Care. To care for a child born to or placed for adoption or foster care with an employee; (2) Family Medical. To care for a spouse, child, or parent("covered family member") with a serious health condition; or(3) Employee Medical. Because of your own serious health condition which renders you unable to perform the functions of your position. Child Care Leave must be completed within the twelve (12)month period beginning on the date of birth or placement. In addition, spouses employed by the City who request Child Care Leave or leave to care for an ill parent may only take combined aggregate total of twelve (12) weeks during any 12-month period. b. Employees will not be granted an FMLA leave to gain employment or work elsewhere, including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave will be subject to immediate termination. 27 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 7.10.4 Leave is Unpaid a. FMLA leave is unpaid leave. If you request Child Care or Family Medical Leave, any accrued paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If you request Employee Medical Leave, any accrued paid vacation, personal and applicable sick leave(in that order) must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time for unpaid leave time or use of short-term disability does not extent the 12-week leave period. Employee Medical Leave will also run concurrently with leave taken under the City's disability leave policy and workers' compensation leave, if taken for an FMLA qualifying serious health condition. b. If an employee takes vacation time/sick leave using salary continuation for a condition that constitutes or progresses into a serious health condition,the City may designate all or some portion of such leave as under this policy, to the extent that the paid leave meets the necessary qualifications. 7.10.5 Notice of Leave If your need for FMLA leave is foreseeable,you must give the City at least thirty(30) days prior written notice. Failure to provide such notice may be grounds for delay of leave. Where the need for leave is not foreseeable,you are expected to notify the City as soon as practicable, generally within one to two business days of learning of your need for leave. A request must be made in writing on the City's forms (Appendix K), available in personnel. 7.10.6 Medical Certification If you are requesting Employee Medical or Family Medical Leave you and the relevant health care provider must supply appropriate medical certification. The City will supply you with medical certification forms. The medical certification must be provided within fifteen(15) days after it is requested, or as soon as reasonable under the circumstances. Failure to provide requested medical certification in a timely manner may result in denial of leave until it is provided. In its discretion and at its own expense, the City may require a second medical opinion, and if the first and second opinions differ, a third medical opinion. The third opinion will be provided by a health care provider approved jointly by the employee and the City and will be binding. The City may also require recertification periodically during a leave, and employees will be required to present a fitness-for-duty certificate upon return to work following an employee medical leave. 7.10.7 Medical and Other Benefits a. During an FMLA leave, the City will maintain the employee's health benefits on the same conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the City to pay his/her portion of the premium. Group health care coverage will cease if the employee's premium payment is more than thirty(30) days late, but the employee will be notified at least fifteen(15) days before coverage lapses. Additionally, if the employee fails to return from leave,the City will require repayment 28 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) of any premium that was paid for maintaining the health coverage for the employee, unless the employee does not return because of a continuing or recurring serious health condition of either the employee or a covered member, or because of other circumstances beyond the employee's control. Employees are not entitled to other benefits or seniority accrual during the FMLA leave. b. Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the same as if they were actively employed, according to the terms of the applicable plan. 7.10.8 Returning from Leave a. Employees who return to work from FMLA within or on the business day following expiration of the twelve (12) weeks are entitled to return to his or her same position or to an equivalent position with equal benefits,pay or other terms and conditions of employment. The City may choose to exempt certain highly compensated ("key") employees from this requirement and not return them to the same or similar position. b. If you take an Employee Medical Leave,you will be required to provide medical certification that you are fit to resume work. Employees failing to provide the Return to Work Medical Certification Form will not be permitted to resume work until it is provided. 7.10.9 Reporting While on Leave The City may require an employee on FMLA leave to report periodically on the employee's status and intent to return to work. 7.10.10 Intermittent and Reduced Schedule Leave FMLA leave because of a serious health condition may be taken intermittently(in separate blocks of time due to a single covered health condition) or on a reduced work schedule (reducing the usual number of hours you work per workweek or workday) if medically necessary. If FMLA leave is unpaid, the City will reduce your salary based on the amount of time actually worked. In addition, while you are on intermittent or reduced schedule FMLA leave,the city may temporarily transfer you to an available alternative position that better accommodates your recurring leave and which has equivalent pay and benefits. 7.10.11 Policy Administration This policy is intended to comply with and will be administered in accordance with the Family and Medical Leave Act of 1993 and any applicable regulations, definitions and law there under, as well as any state family or medical leave laws granting additional rights that are applicable to employees employed in Illinois. 29 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 7.10.12 Interrelation of Leaves Any leave taken pursuant to this policy, other City policies, a collective bargaining agreement, or law which qualifies as leave under the FMLA or any applicable state family or medical leave act, will be counted against the employee's available leave under the applicable City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or applicable state law, to the extent permitted by such applicable law. Section 7.11 Benefits While on Leave a. Time spent on extended unpaid leaves of absence may not be counted as creditable service for pension purposes. Further, if an employee goes on an approved, unpaid leave of absence for a period in excess of thirty(30) calendar days and wishes to continue to be covered by the City's health or life insurance, he or she will be responsible for payment of the total monthly insurance premiums unless otherwise provided by law. b. It is the policy of the City NOT to request the City Council to grant IMRF Pension Credit and Death and Disability Protection Leave Authorization for an employee going on unpaid discretionary leave of absence. c. Upon return,the City will place the employee in his or her previous assignment, if vacant, the employee will be placed in the first available assignment according to the employee's seniority, where skill and ability to perform the work without additional training is equal. If, upon the expiration of a leave of absence,there is no work available for the employee or if the employee could have been laid off according to his seniority except for his leave, he shall go directly on layoff. d. Employees will maintain their employment status and previously accrued benefits while on approved paid leave. Except where otherwise noted, employees will continue to accrue benefits during the time they are on approved paid leave from City service. Section 8 Employee Benefits Section 8.1 Health and Life Insurance Coverage a. All full-time and eligible part-time employees are covered under the City's health insurance plan. There may be a waiting period before new employees are eligible for coverage. After completion of the waiting period, insurance shall begin on the first day eligible as determined by the health insurance policy then in effect. The City agrees to pay the premium thereafter for employees and their dependents, except for$1/month participation by the employee and the City reserves the right to change the monthly participation fee. The City will make every effort to provide employees with a ninety (90) day written notice of any proposed change. b. The City shall provide life insurance for full-time and eligible part-time employees, in the amount of$50,000. Spouses will be insured at $5,000 and dependents at $2,000. 30 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) c. Summary plan descriptions (SPD's), which explain coverage of your health and life insurance benefits in greater detail are available from the Accounting Clerk. The actual plan documents,which are available by making a written request to the Accounting Clerk, are the final authority in all matters relating to the benefits described in this Manual or in the summary plan description and will govern in the event of any conflict. Additionally, the City reserves the right to change insurance carriers, change health maintenance organizations, self-insure, and/or change or eliminate any benefits at any time with a ninety(90) day notice, when practical in accordance with applicable law. Section 8.2 Pension Participation 8.2.1 Eligibility All employees who work 1,000 hours or more per calendar year are covered by the Illinois Municipal Retirement Fund (I.M.R.F.) pension to which the City and employees shall contribute. 8.2.2 Military Service Credit(Appendix L) All employees who were in active participating status under IMRF on the date of June 14, 2001 shall be allowed service credit to employees who served in the armed forces of the United States for up to two (2)years of service, prior to their participation in the Illinois Municipal Retirement Fund Section 8.3 Vision and Dental Assistance Employees and dependents shall receive the following vision and dental assistance in total. The amounts listed below may be increased from time to time by resolution. Please check current records. Employee $300 per year Dependents $250 per year per dependent Note: An employee may opt to utilize an eligible coverage for himself or herself and/or his or her dependents, for one or more individuals of his family. a. Bills must be paid by employee, and the employee will be reimbursed. Reimbursement requests must be submitted to the Department Head for approval. b. Employees may rollover remainder dental/vision funds for a time span of three (3) fiscal years to allow them to use the benefits cumulatively. (Appendix M) The maximum dollar amount an employee may keep accumulated is $3000. Section 8.4 Continuation of Medical Coverage An employee who would otherwise lose group health insurance coverage because of a reduction in working hours or the termination of employment for reasons other than gross misconduct, is eligible to continue under the City's plan up to 18 months or for such other period time prescribed by law. The City will notify an employee of the time period for which continuation coverage may be provided. If an employee elects to continue coverage,he or she will be responsible for payment of the full premium, which amount may change from time to time. 31 United City of Yorkville Employee Manual Final 10-03-03 10-03=03 (revised) Section 8.5 Uniform Allowance The city shall provide uniforms for all full-time and eligible part-time employees, required to wear uniforms. Replacement shall be provided, as authorized by the Department Head. The specifics of uniform style shall be defined in Departmental Policy and approved by the City Council. Section 8.6 Education and Training a. The City shall pay all expenses including wages at "regular" pay, travel, and training fees for any full-time or approved part-time employees enrolling in "required" training courses. b. All request by an employee for the enrollment to a college degree or certificate program must be submitted by the Department Head to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval. Furthermore, the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. c. The City may pay all expenses of an elective course. An elective course is one that may benefit the City by added knowledge, but is not directly related to City operations. d. The tuition and fees only(no books or materials) of an elective or required course will be paid through direct billing from the appropriate school and the employee will sign the payroll deduction form prior to the enrollment of the course stipulating to The following provisions. , If a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C- average is attained, the employee will be required to pay back 100% of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. e. All Department Heads will complete the Off-Premises Training Hours Worked Agreement form (Appendix N) for all employees who attend training outside the Chicago Metropolitan area. f. If arrangements can be made with company or institution that are more advantageous to the City, efforts will be made to benefit from those arrangements. Employees taking off- shift classes that are required shall be paid at their regular rate of pay, including mileage. g. When seminars deemed in the best interest of the City by the Department Head and the appropriate committee, only committee approval is needed to send an employee to the seminar and pay expenses incurred. However, if the seminar or conference is stated within the narrative of the budget this constitutes approval. In addition, all out-of-state travel for meetings/seminars/training/conferences that have numerous locations the Department Head must select the most cost effective destination. Any request that is not 32 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) included within the narrative of the budget the Department Head must receive approval by the Mayor and the Administration committee. h. Educational stipends will be paid for education in their related field over that required for entry level of that position as follows for all full-time non-bargaining employees: Associate Degree or 60 Credit Hours 2% Bachelor's Degree 2% Master's Degree 2% This stipend is applicable only to one (1) degree beyond that necessary for entry level of that position except that all are eligible to earn up to the Bachelor Degree level as outlined above (one-time annual salary adjustment.) Section 8.7 Travel Expenses Meals and Lodging. Employee's lodging and meal expenses shall be covered as a maximum reimbursement per diem while traveling on City Business. A Department Head will submit a per diem request prior to the event with his/her signature to the Accounting Clerk for bill list issuance of a check of the receipts may be submitted after the event for reimbursement of the actual amount spent up to a maximum of$40 per day for meals. Per Diem will not be paid for a meal included with the price of registration of the event. The $40.00 per day allowance for meals will be broken down as follows: $10.00 for breakfast, $10.00 for lunch, and $20.00 for dinner. Lodging will be set at a standard/Government/conference rate not to exceed $150.00 per night and prior approval from the Department Head must be obtained for any and all increases to this amount for lodging. The Meals, Mileage and Lodging form must be submitted, but if the amounts are greater than the above, receipts must accompany the form and have the Department Head' s approval. Section 8.8 Internal Revenue 457 Deferred Compensation Plan (Appendix 0) The City offers for all full time employees to participate in an Internal Revenue Code 457 Deferred Compensation Plan, which creates the opportunity for financial benefits and favorable tax treatment on the part of its employees. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. Section 8.9 Employee Credit Union (Appendix P) The City offers for all employees to participate and become members of the Aurora Earthmovers Credit Union. The City will assist in any necessary or required deductions and payments to the Aurora Earthmovers Credit Union for any of the employees who become members. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. 33 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) APPENDICES A. Employee Manual Acknowledgement Form B. Board of Fire and Police Commissioners—Ordinance #2001-40 C. Employment Background Check Wavier and Release of All Claims Form D. Equal Employment Policy—Resolution# 1993-18 E. Employee Assistance Program Resolution#1996-10 F. Drug Free Workplace Policy—Resolution# 1993-17 G. State Gift Ban Act—Ordinance#1999-12 H. Safety Policy Resolution#1997-08 I. Vehicle Policy - Approved 12/8/00 J. E-Mail, Voice mail, Computer and Office Equipment Acknowledgement Form K. Family Medical Leave Act Leave Request Form L. Illinois Municipal Retirement Fund Service Credit for Military Service - Resolution#2001-31 M. Accrual of Dental and Vision Benefits—Resolution#2001-23 N. Off-Premise Training Hours Worked Agreement O. Internal Revenue Code 457 Deferred Compensation Plan for Employees—Resolution#1994-16 P. Credit Union—Resolution#1996-02 Listing of Appendices YORKVILLE PARKS&RECREAITTON Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(aaol.com Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Tony Graff Art Prochaska From: Laura J. Brown Date: September 23, 2003 Re: Park Board Recommendations for City Council Approval The Following Park Board items were discussed at the September 22, 2003 with positive recommendation to proceed to City Council for approval. Country Hills Park Concept Design Suggested Action: To accept the concept plan and recommend the Park Board to host a Public Meeting at the proposed park site and invite the surrounding residents for input and approval of the park. Following the Public Meeting and receiving recommendations from the residents, final approval will follow at the next available City Council Meeting. Timeline fore Construction is Spring 2004. Land Cash Expenditure Fox Hill Ball Field Design Suggested Action: To accept the concept plan and recommend the Park Board to host a Public Meeting at the proposed park site and invite the surrounding residents for input and approval of the park. Following the Public Meeting and receiving recommendations from the residents, final approval will follow at the next available City Council Meeting. Timeline fore Construction is Fall 2003 (October). Land Cash Budgeted Expenditure Paving Comparison Quote Suggested Action: To accept the concept plan and recommend the Park Board and proceed with the paving improvements. Expenditures will be from the Land Cash Budget for Van Emmon and the General Land Cash Reserve. FTh \ L. r'. w Scfioppe DesWn .Associates Landscape Architecture and Land Planning 430 W. Downer Place Ph. (630) 896-2501 Aurora, IL 60506 Fax (630) 896-3228 PRELIMINARY OPINION OF CONSTRUCTION COST 4-Sep-03 Country Hills Park-City of Yorkville Architect Description Unit Qty. Unit Opinion Price 02200 SITE EXCAVATION 1. Mass earth excavation and backfill on-site Lump Sum 1 0.00 2. Park Construction excavation Allow 1 4000.00 02500 PAVING AND SURFACES 1. Install asphalt pathways-8'wide Sq.Yard 311 17.00 5288.89 2. Install concrete ramp to structure-5'wide Sq.Ft. 400 4.50 1800.00 3. Construct concrete curb retaining border around play area as specifi Lin. Ft. 185 18.00 3330.00 4. Install Wood fiber play surface as specified Sq.Ft 3400 2.00 6800.00 5. Install sand play area as specified Sq.Ft 500 2.00 1000.00 6. Install half court basketball/multipurpose court w/goal Each 1 9472.22 9472.22 7. Install cut-pole sand retaining edge/balance beam LS 1 2000.00 2000.00 02800 SITE IMPROVEMENTS 1. Install Play Structure,arch swings,and sand diggers as specified Each 1 45000.00 45000.00 2. Install Benches w/back as specified Each 1 750.00 750.00 3. Install Bike racks as specified Each 1 600.00 600.00 4. Install Trash Receptacles as spec.&directed by architect Each 1 250.00 250.00 5 Install concrete unit retaining wall as specified SFF 210 25.00 5250.00 6. Install drain inlet and storm sewer LS 1 4800.00 4800.00 7. Install park sign LS 1 1200.00 1200.00 2930 LANDSCAPING 1. Shade Trees Each 14 400 5600.00 2. Evergreen Trees Each 14 300 4200.00 3. Perennials(gal.) Each 100 10 1000.00 2950 TURF 1. Install Seed and Hydromulch(disturbed areas) Sq.Yd. 2222 0.75 1666.67 Estimate $104,007.78 5%Contingency $5,200.39 TOTAL ESTIMATE $109,208.17 Prelim.Budget $75,000.00 PHASE 2 1. Install drinking fountain LS 1 2500.00 2500.00 2. Install Covered picnic table and slab-12'square LS 1 9500.00 9500.00 Q C"z-2-t a i 1 ''''''''''440i?: ,,....,,..:.,_..0 / y \ i \ J0/ //\/ N ► o • nO \ cli , ___QA).--- \ / 0� / \ - y Schoppe desgn Associates Landscape Architecture and Land Planning 430 W. Downer Place Ph. (630) 896-2501 Aurora, IL 60506 Fax (630) 896-3228 PRELIMINARY OPINION OF CONSTRUCTION COST 4-Sep-03 Country Hills Park-City of Yorkville Architect Description Unit Qty. Unit Opinion Price 02200 SITE EXCAVATION 1. Mass earth excavation and backfill on-site Lump Sum 1 0.00 2. Park Construction excavation Allow 1 4000.00 02500 PAVING AND SURFACES 1. Install asphalt pathways-8'wide Sq.Yard 311 17.00 5288.89 2. Install concrete ramp to structure-5'wide Sq.Ft. 400 4.50 1800.00 3. Construct concrete curb retaining border around play area as specifi Lin.Ft. 185 18.00 3330.00 4. Install Wood fiber play surface as specified Sq Ft 3400 2.00 6800.00 5. Install sand play area as specified Sq.Ft 500 2.00 1000.00 6. Install half court basketball/multipurpose court w/goal Each 1 9472.22 9472.22 7. Install cut-pole sand retaining edge/balance beam LS 1 2000.00 2000.00 02800 SITE IMPROVEMENTS 1. Install Play Structure,arch swings,and sand diggers as specified Each 1 45000.00 45000.00 2. Install Benches w/back as specified Each 1 750.00 750.00 3. Install Bike racks as specified Each 1 600.00 600.00 4 Install Trash Receptacles as spec.&directed by architect Each 1 250.00 250.00 5. Install concrete unit retaining wall as specified SFF 210 25.00 5250 00 6. Install drain inlet and storm sewer LS 1 4800.00 4800.00 7. Install park sign LS 1 1200.00 1200.00 2930 LANDSCAPING 1. Shade Trees Each 14 400 5600.00 2. Evergreen Trees Each 14 300 4200 00 3. Perennials(gal.) Each 100 10 1000.00 2950 TURF 1. Install Seed and Hydromulch(disturbed areas) Sq.Yd. 2222 0.75 1666.67 Estimate $104,007.78 5%Contingency $5,200.39 TOTAL ESTIMATE $109,208.17 Prelim. Budget $75,000.00 PHASE 2 1. Install drinking fountain LS 1 2500.00 2500.00 2. Install Covered picnic table and slab-12'square LS 1 9500.00 9500.00 coli-NTRy HILLS pAR1( ENTRY SIGN - - . Mgr 1 I i 'IIIIIIIII SAND DIGGER...,4i• COUNTRY HILLS OW/ ,). 4,,,, ,,...„...„, , .. .„„ , , ..,, ,,oi, COVERED PICNIC TABLE irlimskji-:-'.' " -Az", „.<. A - - ,_. , '1'7' . 32. 1•• <,,. TIMBER WALL ..., , 111,111111.111 ............... A - ..,--. , k.,, a'', ' ,,,, 63" • -. -I" '.-.8 6 ;.,-i , .. -.. ' — _: , MO -..........m011111.11 6" ;. .,,,-- '''''' --• ...• ••• •'• •4 • .i 43 _--:-.7.-._-- fi s.,EIGii ,T,„' ' Ationdlt• .- . • ft. : ....... „. .-j 4- ,,' ' , SLIDE , ilk_ ..• • I 4 . , s-- •se.,` , _ - , iff L' 2 al uLTIBASKETBALL!PURPOSE cauRT .• • . • • •• • . • .• % i % , 4 L'' ArAllkiiiirf0 A, / . • 0-- IW RAMP TO STRUCTURE • , . • •• • • • 14" kii . . '1111:: . :..''.:'zi...10," • • • % RETAINING WALL T - 1/4 616i 1;4"Clill'I'f' 1 11.111-141":11' •%45 34/ •• s„.... •,.: .,••,:' '''' '' '-7,- - -* obr 0„3-....00..-. •. maw :._• ViIPP r.,, *43r mionsill . / • .. "( VP , DRINKING FOUNTAIN . ,radailli... . • Alba 1 -'. ., .- •.‘as 411M,•• W . • • dt •its- .. , .''111111 i" . • ' . 40 / . I . .ir. . •• \50 . 41E4 • • .: W-. - • • V . 5' 1N.I'' --Mil 360 • - • • .* % t 1,, ,0,.. , z *. ilif0 \ - • . •• /' • • • • 5, , • . • • / aiik..• SP7. . / • • .. . 111.- • . • if, • loll OF . 8' WALKING PATH -orqr • • // .. . /.•.• •1111111f.. / / . ./ , • : / PLAY STRUCTURE 736 07•• . • \ • • • : •• .....--, is:::4%,...„ • V'-;-•„.. -:::- fp* • ' 4, ././ lug g 1_ / m 1 ag ,, tillt) . 0., 41, ,,,,ir, • . • . 7 // / ..s, ,..\., • 1 t'1 % le / / ek -''''..!"'s%•\ . OPEN PLAY AREA / 49 / .• 40197 ,...,..,.•-• ..--- ,,. 4. v•. At., A -ik - .....,-- .,...- .• / 011111_ • . / (100' x 155') / ,.v.-..,-,v.. ,,,,,,r • 4 4,4-4 . / / . 1 Vk / ip7Z BIKE RACK ,•,,,y74-, •=- 1- / • • , /.• ,••0.., ••!-`'-' ---,,- / - r- -.• .0 46 I • / X \c`' . ''' °91) , (") . . ,/ 4 . .. ' -4 /I 'TotzelP': .s,,_,1 '1 !.._-', v•k , , --..n Yr / LOG CLIMBER / // PARK BENCH C I * - - -'- \ / e exec,:, ,,„.................. .:......... , ......., / :/ SVVIGS /• '. s _ED PLAY STRUCTURE SCHEMATIC (1D 3$ ••• ',... N N.T.S. ••44 /. , North • / • l 0 10 40 80SCHOPPE DESIGN ASSOCIATES Conceptual Park Plan 7361e , •...7 66----, /z Y- 77.. .,,,,,, UnIted City Of Yorkville Landscape Architecture and Land Planning // '' .1 t\I---,. ...,Ig 800 Game Farm Rd \ /,-, .. Yorkville,IL 60560 430 W DOWNER PLACE PH.(630)896-2501 0' 20 ,,.. ' SCALE:1"=20' DATE:09-044003 630-553-4350 AURORA,IL 60506 FAX(630)896-3228 YORKVILLE f7j( 111 PARKS d RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: vorkrecdep(a�aol.com Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Art Prochaska, Mayor From: Laura J. Brown, Executive Director Date: October 1, 2003 Cc: Tony Graff, City Administrator Re: Beecher Use Per your request,staff have looked at the use and scheduling practices that have been occurring during the past year with use of the Beecher Community Center. As I indicated in our discussion,we have had an increase use by community groups,and Park and Recreation Programs, that have been affecting the available time at the Beecher oorrimunity Center. As always we are trying to accommodate everyone,unfortunately this has not been as easy as it may have been in the past In addition, there has been affect on the residents and private groups being able to rent the facility. I have included a summary of the building usage,and a revise building reservation policy that address a priority for use and fees. In addition, I would like policy direction from the Council regarding the following issues; 1. Park and Recreation Departments need for programming space,should the departments programs take priority over all building users? 2. Should there be a limit on user frequency and space,to allow for other community groups. 3. Should the City specify certain day or days for community group use of the building only. 4. Should outside renters be eliminated so more community groups can utilize the building. 5. How should the department handle the cleaning of the building(this is already very difficult due to the volume and use of the building). 6. Should the park and recreation department staff offices be relocated somewhere else in the city to make available the Daily Room. (This is the previously approved new office location because of overcrowding). 7. Should the departments program offering be limited to off site location only,and how do we address the times when school is in session(8:00—3:00)and we can not utilize the school buildings and rooms. 1 DRAFT Policy 03 Rev.9 09130103 UNITED CITY OF YORKVILLE PARKS&RECREATION FACILITY USE POLICY&PROCEDURES—POLICY 03 The Facility Use Reservation policy of the United City of Yorkville has been established to provide a systematic method by which Community Facilities and Public Owned Buildings may be reserved by the residents of the community. A reservation permit is required and will guarantee use for the dates and times specified on the permit Objective • To provide maximum utilization of Public Owned buildings through centralized scheduling • To provide an impartial distribution of facility and room use to the various community groups who wish to reserve buildings and room use. • To plan cooperatively with other community agencies to enhance individual and community group needs. • To provide facility space and rooms which take into consideration the needs of the community. • To provide the best possible maintenance of buildings using available manpower and monetary resources. USAGE CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. United City of Yorkville Building Use and Reservation Priorities When scheduling reserved use of building and rooms,the following priorities shall be established: 1. United City of Yorkville/Park and Recreation sponsored programs or events 2. Community Groups or Organizations that have approved cooperative agreements with the United City of Yorkville. (Salvation Army,YEDC, Chambers) 3. Not for Profit Community Groups for social, literacy, and recreational purposes which originate within the United City of Yorkville. (Boy Scouts, Cub Scouts, Lions Club, Jr. Women's Club, Girl Scout and Brownies, etc.) 4. Yorkville School District/parochial schools 5. Privately sponsored organizations or groups within the community with at least 80% residents of Yorkville. (Retired Teachers, Fox Country Players) 6. Residents of Yorkville 7 Business or corporations which are located within the United City of Yorkville boundaries. 8. Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. 9. Private groups and individuals who do not fall into the predominately resident classification 10. Other Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people using the field. Request for Building Use and Reservations Organizations, Groups and individuals desiring to reserve rooms or buildings shall complete the standard application for facility reservation. In addition, organizations, groups, and individuals hall be required to submit the following with the application form: • A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation • The roster(s)with addresses from each attendee or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a room. Reservation requests shall be approved beginning on the following dates: Spring Season (March—May) February 15th Summer Season (June—August) April 15th Fall Season(September—November) July 15th Winter Season (Dec—Feb) October 15th BUILDING RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) establish fees for the reserved use of rooms based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's rooms. Fees shall be established in the following categories: 1. Daily or weekly use 2. Monthly use 3. One time request B. USAGE CATEGORIES Fees will be established for each difference usage category. A deposit for not for profit organizations may be deferred with approval of the Park and Recreation Board. Requests for rental fee waiver must be done in writing to the Park and Recreation Board. Custodial and cleaning fees may be assessed for rentals if the building inspection completed following the use indicates excessive use or abuse. Failure to pay assessed cleaning fee may result In future building use being forbidden. Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Buildings. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. STANDARD APPLICATION FOR FACILITY RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season (June—August) April 15th Fall Season(September—November) July 15th Winter Season(Dec—Feb) October 15th Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email BUILDING/ROOM REQUESTED: DATE(s)/TIME(s)REQUESTED: Time(s):Include setup and cleanup time: PURPOSE Special Use requests(Food service,electrical,other). In order complete the building and room request,the following documents must be forwarded to the Recreation Department: • A certificate of insurance—co-naming the United City of Yorkville as an additional insured,Assumption of liability, and Waiver of subrogation. • 25%room Deposit and$100.00 key security deposit. OFFICIAL USE Reservation Amount Deposit amount Date of Request Date Received Inspection Completed Approved/Denied Refund Requested Room Assigned Keys Assigned Keys Returned ATTACHMENT FACILITY USE POLICY Fiscal Year 2003-2004 FACILITY USE FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's buildings. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Ctg A Ctg B Ctg C Ctg D Ctg E Ctg F 0-2 hours Austin 60-65 0.00 30.00 40.00 40.00 50.00 70.00 Perkins West 25-30 0.00 30.00 40.00 40.00 50.00 70.00 Perkins 250-275 0.00 50.00 70.00 70.00 90.00 140.00 2-4 hours Austin 60-65 0.00 45.00 65.00 65.00 85.00 140.00 Perkins West 25-30 0.00 45.00 65.00 65.00 85.00 140.00 Perkins 250-275 0.00 65.00 85.00 85.00 105.00 155.00 4-6 hours Austin 60-65 0.00 60.00 80.00 80.00 100.00 210.00 Perkins West 25-30 0.00 60.00 80.00 80.00 100.00 210.00 Perkins 250-275 0.00 130.00 170.00 170.00 210.00 310.00 6-8 hours Austin 60-65 0.00 100.00 140.00 140.00 200.00 420.00 Perkins West 25-30 0.00 100.00 140.00 140.00 200.00 420.00 Perkins 250-275 0.00 260.00 340.00 340.00 420.00 620.00 9-12 hours Austin 60-65 0.00 150.00 190.00 190.00 265.00 475.00 Perkins West 25-30 0.00 150.00 190.00 190.00 265.00 475.00 Perkins 250-275 0.00 300.00 375.00 375.00 450.00 650.00 Kitchen use$50.00 additional. Must supply your own cooking,and serving utensils Alternate fees may be arranged or waived for groups with arranged agreements with the City. All arranged or waiver of fees must be approved by the City Council or designated Board, through the establishment of an agreement. GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed. • Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice,for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields,or park(s)must be in writings. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions,all groups and organizations are requested to use only the area,facility,room, field, or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). • Groups must adhere to all city ordinances, policies and procedures when using the facilities,parks and fields. (Sign ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • The Superintendent of Recreation must be notified at least 1 week prior to any cancellation, failure to do so the deposit will be forfeited. • Each group will be responsible for cleanup of areas used per maintenance inspections. These duties include routine maintenance, setting up and taking down of tables and chairs used, sweeping and spot cleaning floor areas, wiping down counters and appliances, and the garbage put in the proper outdoor receptacles. • Groups of children must be adequately chaperoned by persons 21 years or older. The chaperone must be present upon arrival of any minor age groups and must be present at all times that the group is on the premises. • No basketball, hardball, frisbees, etc. or tough play will be allowed in the Beecher Building except under the direct supervision of a Recreation Department Employee. • Keys to the Beecher Building will be distributed to groups at the Superintendent's discretion. These groups will be held responsible for proper key usage and any losses. (Improper key usage is giving keys to an unauthorized person or opening the building other than your scheduled time). • Any items to be stored on a permanent basis in the Beecher Building must first be approved by the Recreation or building staff. • Any Beecher Building equipment or furniture may not be moved or relocated within the building unless approved. • Animals are prohibited in the building except for physically disabled persons or as approved by the Park and Recreation Board and/or Superintendent. BEECHER COMMUNITY CENTER—ON GOING SUMMARY OF USAGE Rooms Available and capacity for use: Perkins Room(East and west sides combines) 250-275 Perkins Room (West side only with curtain dividing the room) 25-30 Perkins Room (East side only with curtain dividing the room) 150-175 Austin Room 60-65 DAILY Salvation Army utilizes the Austin Room, Kitchen, Office Area, and Perkins Room West from 6:00—2:30 pm. Most days the staff of the Salvation doe not leave the Austin Room or Kitchen Area until after 4:30 pm. In addition,the Salvation Army utilizes storage areas in the electrical room,Austin Room, Main Building storage area and space at the Parks Building. Parks and Recreation conducts pre-school activities from 9:00—12:00. During this time we are unable to utilize the school sites because of school being in-session. Currently the Park and Recreation activities are held in Perkins East Room. NOT FOR PROFIT GROUPS - ON GOING USERS MONDAYS Boy Scout Troop 40—meets every Monday(August to July). The troop utilizes both sides of Perkins Room, and hallway. Occasionally they need use of the Austin Room. Park Board—meets twice per month (2nd and 4th)—due to conflicts with scheduling the Park Board has moved their meetings to the Riverfront Building. TUESDAYS Salvation Army—hosts senior cards every Tuesday from 1:00—3:00 pm Lions Club meets 1st Tuesday of the Month September through June. (Schedule conflicts—the club moved to Wednesdays). Needs use of Kitchen and room. Kennel Club meets 3rd or 4th Tuesday evening every month. Needs use of room. City Meetings have been utilizing Austin Room or Perkins rooms through October 2003. Park and Recreation Department—have hosted two different adult programs between 5:30—7:30pm throughout the summer and fall seasons. (Salsa, Swing Dance) Perkins Room East—can be loud with music. WEDNESDAYS Boy Scouts Troop 40—adult leaders meeting 2nd or 3rd Wednesday of the month September through July. Cub Scout Pack 340 meets 2nd or 3rd Wednesday of each month August through June and have special weekend dates for banquets, special events,etc. Plan Commission has been meeting in the Austin Room until October 2003. Park and Recreation Programs(Yoga) THURSDAYS Lions Club Blood Drive—quarterly Retired Teachers-quarterly Park and Recreation Programs(Pilates) FRIDAYS Park and Recreation Department—High School Dances, Rain site for Music Under the Stars,Activity Club. SPECIAL EVENTS In addition to the ongoing use the following is a summary of the groups or events that occur seasonally based on their special programs. Salvation Army—large parties monthly(use of Austin Room, Perkins Room, and Kitchen) Salvation Army—3 day fund raiser sale(2-3 times per year) Requires block booking reservation over a 3 day period for set up. (Perkins Room) Scouts and Cub scouts—Banquets and fundraiser dinners, and breakfasts YEDC—six dates per year for annual job fairs, and events Girl Scouts and Brownies—weekend rentals Fox Country Players—two weeks of practice and weekend production, requires block booking for 1 room and the whole perkins room for stage set up and decoration. (unable to host any other activities during this time). Usually November, February, and June productions. Jr.Women's Club—Bunnie Breakfast, Daddy—Daughter Dinner, Christmas Stocking Events. YPD—Bartenders Training classes, special ops training, CPA meetings/dinners,Annual lights out events, CPR Training YYBSA—Registration days, photo days, coaches clinics, and meetins Park and Recreation Department—soccer sign up, soccer pictures,coaches and referee clinics/meetings for soccer and basketball. Safety Town in June(two weeks daily), Day Camp Program(6 weeks everyday in June and July). This summary does not include any one-time renters for private events/fundraisers,weddings, parties, local churches or girl scout events. SUMMARY June,July and August are the months with the least amount of weekly programs,community groups, or rental groups. The following days are listed in order for the most to least available days Weekends Saturday or Sundays are the most available for community groups, renters,or programs. Fridays evenings with the exception of high school dances,fox country players,or block booking events. Wednesday evenings after 8:00pm 10/01/03 September 2003 Programs, Community Groups, Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 Beecher 6:00 AM-2:30 PM Sal 6:00 AM -2:30 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal 8:30 AM-11:30 Building Closed Army-A,K,PW Army-A.K,PW Army-A.K,PW • PM Sal Army- 8:30AM-10:05 AM AM Scavenger 8:30 AM-10:15 AM A,K,PW Feathers-PW 9:15 AM-11:00 AM Hunt- RFB Labor Day- Wiggles&Giggles-Pw Toddler Fun Days-PW Riverfront Fest. 3:30 PM-5:15 PM See 6:30 PM -9:00 What I Saw-A 5:30 PM-8:30 PM Dogs NO Rentals P- 6:30 PM-7:0o PM salsa PM Cub Scouts 4:00 PM-4:45 PM -P chairs at park -PE - P KM-Imagine-PW 5:30 PM-7:30 PM Pilates-A 7:00 PM-11:59 PM 7:00 PM-8:00 PM YHS Dance-P Swing-PE 5:45 PM-7:30 PM Wiggles Sal Army-A cards 1-3 &Giggles-PW 7 8 9 10 11 12 13 6:00 AM-10:00 PM Park 6:00 AM-2:30 PM Sal Army- 6:00 AM-2:30 PM 8:00 AM-2:30 PM Sal Army- Board-RFB A.K.PW A.K.PW 6:00 AM-2:30 PM 6:30 AM-4:00 PM Sal Army-A,K,PW Sal Army-A,K,PW Soccer Pictures-P 8:30 AM-10:15 AM Wiggles 8 8:30 AM-10:05 AM Feathers- 6:00 AM-2:30 PM Sal Giggles-Pw Pw Army-A,K,PW 6:00 PM-10:00 PM COY-A 11:30 AM-3:00 PM Retired 9:00 PM COY-D- 6.00 PM-9:00 PM Teachers-PW-11:30-3:00 9:15 AM-11:00 AM 9:00 AM-4:00 PM Oil 9:00 AM-12:00 PM ABC 6:00 PM 123-PW Closed Session COY-P-Plan Toddler Fun Days- Painting-A 12:30 PM-8:00 PM Blood Drive Com. 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Painting-A 21 22 23 24 25 26 27 16 17 18 19' 20 21 22 Imagine-Pw Police P-Training no other rentals curtain 28 29 30. 23 24 25 26 27 28: '29 7:00 PM-9:00 PM 5:30 PM-7:30 PM down 6:00 PM-8:00 PM G. Boy Scouts Adult Pilates-A Neuman-P set up 30 Meeting-P or D 5:30 PM-8:30 PM Dogs room for Sunday 5:45 PM-7:30 PM _P event Wigles&Giggles-PW 5 6 7 8 9 10 11 8:00 AM-3:00 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM 6:00 AM-11:59 PM Arch. Sal Army-A.K.PW Armv-A,K,PW Army-A,K,PW Army-A,K,PW 10:00 AM-11:45 AM Music Sal Army-A,K,PW PM S. Pace- Artifacts- P- G &Story-PE 6:00 PM-9:00 PM COY 8:30 AM-10:05 AM P&k-$450 dep Neumann needs 9:00 AM-12:00 PM 12:30 PM-3:00 PM Am -P plan comm Feathers-PW nrR PA system ABC 123-PW Eagle-PW 6:00 PM-8:00 PM Yoga 4:00 PM-4:45 PM 9:15 AM-11:00 AM 6:30 PM-7:00 PM Salsa-PE -A Imagine-PW Toddler Fun Days- 6:30 PM-9:00 PM PW YHS Bo O Scouts-P 7:00 PM-8:00 PM 7:00 PM-9:00 PM Boy 5:30 PM-7:30 PM Homecoming - Swing-PE Scouts-D Hates-A 5:30 PM-8:30 PM No Parking at Sal Army-cards A 1-3 pm 5:45 PM-7:30 PM Dogs-P Beecher Wigles&Giggles-PW 12 13 14 15 16 17 18 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Army- 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Armv-A,K,PW AK.Pw Army-A,K,PW Army-A.K.PW 6:00 AM-2:30 PM 8:30 AM-11:30 8:30 AM-10:15 AM Wiggles8 Sal Army-A,K,PW AM Rocks- RFB 9:00 AM-12:00 PM ABC Giggles-PW 7:00 AM-4:00 PM 6:30 AM-rs-PAM Feathers-P 123-PW W YEDC-P-L. Story-PE Dub/Brenda 4:00 PM-4:45 PM 9:30 AM-11:30 10:00 AM-11:45 AM Music 8 Dub/ 6:00 PM-10:00 PM Park Imagine PW 9:15 AM-11:00 AM AM Queen's Tea Board-RFB 6:00 PM-10:00 PMCOY•A Toddler Fun Da s- 6:00 PM-8:00 PM Yoga 5:30 PM-7:30 PM Pilates-A y -A 6:30 PM-9:00 PM Boy 8:00 PM-9:00 PM Photography- A P W Scouts-P RFB 6:30 PM-9:00 PM Cub- 5:45 PM-7:30 PM Wigles& 6:00 PM-8:00 PM Skin care-A Giggles-PW 5:30 PM-8:30 PM P 6:00 PM-9:00 PM Dogs-P Photography-RFB 19 20 21 22 23 24 25 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Army- 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal 7:00 AM-5:00 PM Girl Army-A,K,PW A K,PW Army-A,K,PW Army-A,K,PW Scouts,Liggett-P&k Sal Army-A,K,PW 9:00 AM-12:00 PM ABC 8.30 AMGI Giggles-PW-10:15 AM Wiggles& 8:30 AM-10:05 AM 123-PW Feathers-PW 8:30 AM-10:15 AM 10:00 AM-11:45 AM Music 8 4:00 PM 11:45 PM Spooky Day Crafts-A 8:30 AM-10:15 AM 1:00 PM-3:00 PM Story-PE 10:00 AM-12:00 Imagine PW Spooky Day Crafts-A O'Dell Financial-PW 8:00 PM-9:00 PM Photography- PM O'Dell Financial 9:15 AM-11:00 AM RFB _PW 5:30 PM-7:30 PM Plates-A Toddler Fun Days-PW 5:00 PM-9:00 PM 6:30 PM-9:00 PM Boy Haloween Egg Hunt- Scouts-P 6:30 PM-7:00 PM Salsa-PE 5:45 PM-7:30 PM Wigles& 5:30 PM-8:3 - P0 PM Dogs Town Sq.Park 7:00 PM-8:00 PM Swing-PE 6:00 PM-8:00 PM Giggles-PW - Sal Armv•cards A 1J om Yoga-A 6:00 PM-9:00 PM 7:00 PM-11:59 PM YHS Photography-RFB Dance-P 26 27 28 29 30 31 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Army- 6.00 AM-2:30 PM 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Army-A,K,PW A•K•PW Army-A,K.PW Sal Army-A,K,PW Army-A•K,PW 9:00 AM-12:00 PM ABC 8:30 AMGiges 08l s -APWiggles 8 8:30 AM-10:05 AM 123-PW Feathers-PW 8:00 AM-3:00 PM Triad 70:00 AM-11:45 AM Music 8 Health Fair-PE 4 Story-PE 8:00 AM-4:00 PM :00 PM 5 PM 6:00 PM-10:00 PM Park Imagine-PW 9:15 AM-11:00 AM Board-RFB 6:00 PM-10:00 PM COY-A Sal Arm v-P 5:30 PM-7.30 PM Pilates-A Toddler Fun Days-PW 6:30 PM-9:00 PM Boy 8:00 PM-9:00 PM Photography- 6:00 PM-8:00 PM Scouts-P RFB 5:45 PM-7:30 PM Wigles& 5:30 PM-8:30 PM Dogs Yoga-A Giggles-PW -P 6:30 PM-7:00 PM Salsa-PE 7:00 PM-8:30 PM Childbirth- 6:00 PM-9:00 PM wedding set Up-P PWPhotography-RFB 147:00 PM-8:30 PM Childbirth-PW Sal Army-cards A 1-3 pm 6:30 PM-7:00 PM Salsa-PE 7:00 PM-8:00 PM Swing-PE October 28 Sal Army-cards A 1-3 pm 7:00 PM-8:00 PM Swing-PE November 2003 Monthly Planner Sundae llouday Tuesday NVedoesday Thursday Friday • :: Saturday . Oct 2003 Dec 2003 1 S MT W T F S SI MT WT F S 6:00 AM-11:59 1 2 3 4 1' 2 3 4 5 6 PM Adrian 5 6 7 8 9 10 11 7 8 9 10 'll 12 13 Edmundson - 12 13 14 15 16 17 18 14 15 16 17 18 19 20 P&IC- nrR 19 20 21 22 23 24 25 21 22 23 24 25 . 26 27 26 27 28 29 30 31 28 29 30 31 9:00 AM-4:00 • PM Oil Painting - YMS art rm • 2 3 4 5 6 7 8 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal Army- 6:00 AM-7:00 PM Sat 6:00 AM-7:00 PM Sal Army 6:00 AM-7:00 PM Sal Armv �f Sal Army-A,K,PW ma, Army sale-P �Laf sale t /:00 AM -5:00 8:30 AM-10:15 AM Wiggles& 6:00 AM-2:30 PM Sat 6:00 AM-2:30 PM Sal Armv- 6:00 AM-2:30 PM Sal Army- PM Girls 9:00 AM-10:00 AM Giggles-PW Armv-A.K.Pw A.K.Prt BJS!'�C $COUtS. ABC 123-PW 10:00 AM-11:45 AM Music& 6:00 PM-8:00 PM Yoga-A 8:00 AM-11:00 AM Feathers- 8:30 AM-11:30 AM Star Liggett- P & K Story-PE PW make upclass light/bright-RFB 6:30 PM-9:00 PM 6:30 PM-7:00 PM Salsa-PE 7:00 PM-8:00 PM Womens 4:00 PM-4.45 PM imagine-PW 9:00 AM-12:00 PM Lego Land- Boys Scouts-P es-ccls Pw&D 7:00 PM-8:00 PM Swing-PE Classes Is A-W,Th,F 5:30 PM-7:30 PM Pilates-A 5:30 PM-8:30 PM Dogs-P 7:00 PM-8:30 PM Choices Childbirth-YMS Classes Is A•W,Th.F 9 10 11 12 13 14 15 6:00 AM-2:30 PPM7Sal 6:00 AM-2;30 P�MM Sal Armv- 6:00 AM-2:3A K Sal Annv- 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Army-AX, EA Army-A,K,Pw Army-A,K,Pw 8:30 AM -11:30 8:30 AM-10:15 AM Wiggles& 6:00 PM-8:00 PM Yoga-A AM Scavenger 9:00 AM-10:00 AM ABC Giggles-PW 4:00 PM-4:45 PM 7:00 AM-12:00 PM Hunt- RFB 123-PW 6:00 PM-10:00 PM City Plan-P Imagine-PW YEDC-P-Brenda 10:00 AM-11:45 AM Music& 6:00 PM-10:00 PM Park Story-PE 3-0843 Board-RFB 6:30 PM-9:00 PM cub scouts- 5:30 PM-7:30 PM 4:30 PM -8:00 6:00 PM-6:00 PM Skin Care- P Pilates-A 5:00 PM-11:00 PM A/school7 PM Kids Night 6:30 PM-9:00 PM Boys 7:00 PM 6:o0PMWomens Be- Stage Night-P,A Scouts-P 6:00 PM-10:00 PM COV-A CCIS 5:45 PM-7:30 PM Out— P • Wiggles&Giggles-PW 5:30 PM-8:30 PM Dogs 6:30 PM-7:00 PM Salsa-PE -P 16 17 18 19 20 21 22 12:00 AM-11:59 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Armv- 6:00 AM-2:30 PM Sal Armv- 6:00 AM-2:30 PM Sal Army- 12:00 AM-11:59 PM 12:00 AM-11:59 PM PM FCP-stage set Army-A,K,Pw A•K.Pw A.K.Pw A.tS.@x FCP-all rooms slay FCP-all rooms may up in at 5 pm 8.30 AM-10:15 AM Wiggles& 6:00 PM-8:00 PM Yoga-A 10:05 AM-12:45 PM Mothers earlier if no rentals 9:00 AM-10:00 AM ABC Giggles-PW Mom-PW 123-PW 7:00 PM 8 00 PM Womens 13E1- 6:00 AM-2:30 PM Sal 12:30 PM-3:30 PM 10:00 AM-11:45 AM Music& CCIS 4.00 PM-4.45 PM Imagine-PW Army-A,K,PW Nature Senses-RFB 6:30 PM-9:00 PM Boys story-PE Scouts-P No other rentals In P this week 6:30 PM-8:30 PM Tax Wkshop- F.Sf. 5:30 PM-7:30 PM Pllalea-A 5:30 PM-8:30 PM Dogs No other rentals in P 1:00 PM-4:30 PM PW or PE P this week FCP Fran Sebb -P&k No other rentals in P If no FCP Cub Scouts In P 5:45 PM-7:30 PM Wiggles& y this week FCP 6:30 PM-7:00 PM Salsa-PE Giggles-PW No other rentals in P FCP-Dress rehearsal no other 7:00 PM-8:00 PM Swing-PE rentalg this week FCP 23 24 25 26 27 28 29 12:00 AM-11:59 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM PM FCP-all Army-A,K,Pw Army-A,K,Pw Army-A,K,Pw Army-A,K,Pw 6:00 AM-11:59 Sal Army A,K,Pw PM Heidi Moss- rooms play 9:00 AM-10:00 AM ABC 8:30 AM-10:15 AM 8:00 AM-4:00 PM Sal 11:00 AM-5:00 PM P 123-PW Wiggles&Giggles-PW Army-P Laura Sandor-A&k- 5:30 PM-8:30 PM holding dep from Dogs-P 6:00 PM-10:00 PM Park 6:00 PM-8:00 PM Yoga previous year No other Board-RFB. 10:00 AM-11:45 AM -A Thanksgiving Holiday rentals in P Music&Story-PE Thanksgiving 6:30 PM-9:00 PM Boys 7:00 PM-8:00 PM 9 9 Holiday Building Closed this week FCP Scouts-P Building Closed 6:00 PM-10:00 PM Womens BB-CCIS COY-A • 30 • 6 5:45 PM-7:30 PM Wiggles Giggles-PW 6:00 PM-8:30 PM Finance Plan-P Classes is'A-W,Th,F November 11 7:00 PM-8:00 PM Swing-PE 12 Boy Scouts Adults-A-in after Yoga? 18 No other rentals in P this week FCP 7:00 PM-9:00 PM Kennel-A 7:00 PM-8:30 PM Choices Childbirth-YMS 20 No other rentals in P this week FCP December 2003 Programs, Community Groups, Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 6:00 AM 4:30 PM Sal 6:00 AM 4:30 PM 6:00 AM 4:30 PM Sal 6:00 AM 4:30 PM Sal 6:00 AM 4:30 PM 5:00 AM -1:00 Army-A,K,Pw Sal Army-A,K,Pw Army-A.K.Pw Army-A.K.Pw Sal Army-A,K,Pw PM Sal Army- 9:00 AM-5:00 PM 9:00 AM-5:00 PM 9:00 AM-5:00 PM Toddler Classes-PW- 9:00 AM-5:00 PM Toddler Classes-PW- Toddler Classes-PW- 9:00 AM-5:00 PM Park(Pancake PE? Toddler Classes-PW PE? PE? Toddler Classes-PW Break) -PE? 6:00 PM-8:00 PM 9:30 AM-11:00 AM Low 1:30 PM-8:00 PM Yoga-A Evening classes? Impact-PW Lions Blood Drive-P 8:00 AM-5:00 6:00 PM-8:30 PM PM CPR-A 6:30 PM-9:00 PM Boy 6:00 PM-8:00 PM Yoga Dog-P Scouts-P Sal Army Cards 1-3 A pm 5:30 PM-8:00 PM Sal Army-A am crafts Pilates-A 7 8 9 10 11 12 13 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM Sal Army-A.K.Pw Sal Army-A,K,Pw Army-A,K,Pw 6:00 ArAMmy -2:30- . PM 6:00 AM a-11:59r - Armv A,K,Pw Sal Armv A,K,Pw 9:00 AM-5:00 PM Toddler PM K. Harris - Classes-PW-PE 9:00 AM-5:00 PM 9:00 AM-5:00 PM 9:00 AM-5:00 PM P&k Toddler Classes-PW Toddler Classes-PW- Toddler Classes-PW- 9:00 AM-5:00 PM 6:00 PM-10:00 PM Park -PE 7 PE? PE? Toddler Classes-PW Board-RFB -PE? 6:00 PM-8:00 PM Yoga-A 6:00 PM-8:00 PM Yoga 11:00 AM-3:00 PM Sal Army Cards 1-3 -A Retired Teachers-PE 6:00 PM-8:30 PM m Dog-P 6:30 PM-9:00 PM Bo Y 7:00 PM-9:00 PM Boy 5:30 PM-8:00 PM Scouts-P Scouts adult-PW Pilates-A Sal Army-A am crafts 14 15 16 17 18 19 20 6:00 AM-2:30 PM Sal 6:00 AM-2:30 PM 8:00 AM-2:30 PM Sal 6:00 AM-2:30 PM 6:00 AM-2:30 PM PM Army-A,K,Pw Sal Army-A,K,Pw Army-A.K.Pw Sal Army-A,K,Pw Sal Army-A,K,Pw 2:00 PM oJoAnnnne0 9:00 AM-5:00 PM 8:00 AM-4:011 PM Sal e Toddler Classes-PW- 9:00 AM-5:00 PM Army-P 9:00 AM-5:00 PM 9:00 AM-5:00 PM Behrens -A PE? Toddler Classes-PW 9:00 AM-5:00 PM Toddler Toddler Classes-PW Toddler Classes-PW -PE? Classes-PW-PE 7 -PE? -PE? 6:00 PM-8:00 PM Yoga-A 7:00 PM-10:00 PM 6:00 PM-8:00 PM Yoga-A 5:30 PM-8:00 PM 6:00 PM-8:30 PM Kennel Club-A Pilates-A Dog-P 6:30 PM-9:00 PM Boy 6:30 PM-9:00 PM Cub Scouts-PScout-P Sal Army Cards 1-3 Sal Army-A am crafts pmm • 21 22 23 24 25 26 27 6:00 Amy rtM-2::30 PM Sal 6:00 AM-2:30 PM 8:00 AM -4:00 Christmas Sal Army-A,K,Pw 6:00 AM-2:30 PM 9:00 AM-5:00 PM Toddler PM Sal Army- Holiday Building Sal Army-A,K,Pw Classes-PW-PE 7 9:00 AM-5:00 PM P Closed Toddler Classes-PW 9:00 AM-5:00 PM 6:00 PM-10:00 PM Park -PE 7 Toddler Classes-PW Board-RFB Christmas PE? 6:00 PM-8:00 PM Yoga-A Holiday Building Sal Army Cards 1-3 Closed 6:00 PM-8:30 PM En 6:30 PM-9:00 PM Boy Dog-P Scouts-P Sal Army-A am crafts 28 29 30 31 6:00 AM-2:30 PM Sal N0Y 2003 Jan 20041 6:00 AM-2:30 PM 8:00 AM -4:00 S M T �L' T F S S M T W T F S Army-A,K,Pw Sal Army-A,K,Pw PM Sal Army- 1 9:00 AM-5:00 PM 2 '' 3 9:00 AM-5:00 PM P Toddler Classes-PW- PE? Toddler Classes-PW 2 3 4 5 6 7 8 4 5 6 7 8 9 10 -PE? New Years Eve 9 10 11 1213 14 15 11 12 13 14 15 16 17 6:00 PM-8:00 PM - n0 classes 16 17 18 19 20 21 22 18 19 20 21 22 23 24 Yoga-A Sal Army Cards 1-3 6:30 PM-9:00 PM Boy Am 23 24 25 26 27 28 29 25 26 27 28 29 30 31 Scouts-P 30 Sal Army-A am crafts Printed by Calendar Creator for Windows on 9/17/2003 January 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Dec 2003 Feb 20041 S MTWTF ~S S MTWT F S 8:30 AM-9:30 9:00 AM-5:00 AM Kinder-PW PM Toddler- 1 23 4 5 6 1 2' 3 4 5I 6 7 PW 7 8 9 10 11 12 13 8 9 10 11 12 13 14 3:00 PM-7:30 14 15 16 17 18 19 20 15 16 17 18 19 20 21 PM Kinder-PW- Dogclass- 21 22 23 24 25 26 27 22 23.24 25 26 27 28 2 classes location'? 28 29 30 31 29 5:30 PM-7:30 PM Pilates-A 4 5 6 7 8 9 10 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Armv-a,k,pw Sal.Army-a,k,pw Sal.Army a,k,pw PM Sal.Armv 8:30 AM-10:15 AM 8:30 AM-9:30 AM -a,k,pW Kinder-PW Kinder-PW 6:00 PM-9:00 PM 6:00 PM-9:00 PM 6:00 PM-8:30 PM 3:00 PM-7:30 PM 9:00 AM-5:00 PM Boys Scouts-P Dance classes-PE Yoa-Ag Kinder-PW-2 classes Toddler-PW S.Cards-1-3pm 7:00 PM-9:00 PM 5:30 PM-7:30 PM Sal Army-Crafts Boy Scouts-PW Pilates-A Dog class- before lunch Sal Army cards 1-3 pm location? 11 12 13 14 15 16 17 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army-a.k,pw Sal.Army-a,k,pw Sal.Army a,k,pw PM Sal.Army 6:00 PM-9:00 PM 8:30 AM-10:15 AM 8:30 AM-9:30 AM -a,k,pw Boys Scouts-P Kinder-PW Kinder-PW 8:30 AM-10:30 AM 7:00 AM-4:00 PM 3:00 PM-7:30 PM 9:00 AM-5:00 PM 6:00 PM-10:00 PM Kinder-D or PW Sal Army-P, Kinder-PW-2 classes Park Board-RFB Toddler- PW 6:00 PM-8:30 PM 6:00 PM-9:00 PM 5:30 PM-7:30 PM Sal Army-Crafts Dance classes-PE Yoga-A Pilates-A Dog class- before lunch location? S.Cards-1-3pm 18 19 20 21 22 23 24 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 Sal.Armv-a,k,pw Sal.Army-a.k.pw Sal.Army-a,k,pw Sal.Army a,k.Pw PM Sal.Army 8:30 AM-10:15 AM Kinder- PW 8:30 AM-9:30 AM -a,k,pw Kinder-PW 6:00 PM-9:00 PM 8:30 AM-10:30 AM Kinder- 6:00 PM-9:00 PM Boys Scouts-P D or PW Yoga-A 3:00 PM-7:30 PM 9:00 AM-5:00 PM Kinder-PW-2 classes Toddler- PW 6:00 PM-8:30 PM Dance classes-PE 6:30 PM-9:00 PM 5:30 PM-7:30 PM Sal Army-Crafts 7:00 PM-10:00 PM Kennel Cub Scouts-P Pilates-A Dog class- before lunch Club-A location? S.Cards-1-3pm 25 26 27 28 29 30 31 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army a,k,pw PM Sal.Army Sal.Army a,k,pw PM Sal.Armv 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw 8:30 AM-9:30 AM -a,k,pw Boys Scouts-P Kinder-PW Kinder-PW 6:00 PM-10:00 PM 8:30 AM-10:30 AM 6:00 PM -9:00 3:00 PM-7:30 PM 9:00 AM-5:00 PM Park Board-RFB Kinder-D or PW PM Yoga-A Kinder-PW-2 classes Toddler- PW 6:00 PM-8:30 PM 5:30 PM-7:30 PM Sal Army-Crafts Dance classes-PEPilates-A Dog class- before lunch EMT's hallway location? S.Cards-1-3pm Printed by Calendar Creator for Windows on 9/17/2003 February2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday I 2 3 4 5 6 7 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 7:00 PM -9:00 Sal.Armv-a,k,pw Sal.Armv a,k,pw PM Sal.Armv PM Sal.Army PM Sal.Armv PM Boy Scouts 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw -PW 6:00 PM-9:00 PM Kinder-PW Boys scouts-P 6:00 PM-9:00 8:30 AM -9:30 9:00 AM -5:00 Cub Scouts - 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW PM Toddler- P&k set up and Dance classes-PE rnsi banquet Sal Army-Crafts 5:30 PM -7:30 Dog class- Sunday before lunch S.Cards-1-3pm PM Pilates-A location? 8 9 10 11 12 13 14 Cub Scouts - 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 P&k set up and Sal.Armv-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Army PM Sal.Armv banquet 6:00 PM-9:00 PM 8:30 AM-10:15 AM 7:00 AM-4:00 PM Sal -a,k,pw -a,k,pw Sunday Boys Scouts-P Kinder-PW Army-P 8:30 AM -9:30 9:00 AM -5:00 6:00 PM-7:00 PM 6:00 PM-8:30 PM 6:00 PM-9:00 PM AM Kinder- PW PM Toddler- Park Board-RFB Dance classes-PE Yoga-A MAI - Sal Army-Crafts 7:00 PM-9:00 PM 5:30 PM -7:30 Dog class - before lunch S.Cards-1-3pm Boy Scouts-PW PM Pilates -A location? 15 16 17 18 19 20 21 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 8:00 AM -9:00 Sal.Army-a,k,pw Sal.Armv a,k,pw Sal.Armv-a,k,pw PM Sal.Army PM Sal.Army PM Cub Scouts 8:30 AM-10:15 AM -a,k,pw -a,k,pw 340 - P -set up Kinder-PW PineWood - 6:00 PM-9:00 PM 6:00 PM-9:00 PM 6:00 PM-8:30 PM 8:30 AM-9:30 9:00 AM-5:00 Sunday all day Boys Scouts-P Dance classes-PE Yoa-Ag AM Kinder-PW PM Toddler- P&k mist 7:00 PM-10:00 PM 6:30 PM-9:00 PM Sal Army-Crafts Kennel Club-A Cub Scouts-P 5:30 PM -7:30 Dog class - before lunch S.Cards-1-3pm PM Pilates-A location? 22 23 24 25 26 27 28 6:00 AM-11:59 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM-11:59 PM FCP 6:00 AM -11:59 FCP-Bdlq no others Sal.Army-a,k,pw Sal.Armv-a.k.pw -Bdlg no others PM Sal.Armv PM Sal.Army PM FCP - Bdlq 8:00 AM-9:00 PM Cub -a,k,pw -a,k,pw 6:00 AM-2:30 PM no others Scouts 340-P-set up 6:00 PM-9:00 PM 8:30 AM-10:15 AM Sal.Armv-a,k,pw PineWood-Sunday all Boys Scouts-P Kinder-PW day P&k 6:00 PM -9:00 8:30 AM -9:30 9:00 AM-5:00 PM EMT's hallway 6:00 PM-7:00 PM 6:00 PM-8:30 PM PM Yoga-A AM Kinder-PW Toddler-PW Stage Set-up Park Board-RFB Dance classes-PE g Dog class-location? Sal Army-Crafts 5:30 PM-7:30 before lunch PM Pilates-A S.Cards-1-3pm 29 ,. Jan 2004 . . Mar 2004 6:00 AM -11:59 SMTWTFS SMTWTFS PM FCP- Bdlq 1 2': 3 ] 2 3 5 6 no others 4 5 6 7 8 9' 10 7 8 9 10 :11 1213 11 12 13 14 15 16 17 14 15 16 17 18 19 20 18 19 20 21 22 23 24 21 22 23 24 25 26 27 25 26 27 28 29. 30 31 28 29 30 31 Printed by Calendar Creator for Windows on 9/19/2003 March 2 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army-a,k,PW PM Sal.Army PM Sal.Army PM Sal.Army 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw 6:00 PM-9:00 PM Kinder-PW Boys Scouts-P 6:00 PM-9:00 8:30 AM -9:30 9:00 AM -5:00 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW PM Toddler- Dance classes-PE nun/ Sal Army-Crafts 5:30 PM-7:30 Dog class- before lunch PM Pilates -A location? S.Cards-1-3pm 7 8 9 10 11 12 13 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -11:00 Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k.Pw PM Sal.Army PM Sal.Army PM Jr Womens 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw Daucihter/Daddv Boys Scouts-P Kinder-PW - P&k 6:00 PM-9:00 PM 8:30 AM -9:30 9:00 AM -5:00 6:00 PM-10:00 PM 6:00 PM-8:30 PM Yoga-A Park Board-A Dance classes-PE AM Kinder- PW PM Toddler- 7:00 PM-9:00 PM MAI Sal Army-Crafts Boy Scouts-PW 5:30 PM-7:30 Dog class - before lunch PM Pilates -A location? S.Cards-1-3pm 14 15 16 17 18 19 20 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army a,k,pw SaLArmv-a,k,pw PM Sal.Army PM Sal.Army 8:30 AM-10:15 AM 7:00 AM-4:00 PM -a,k,pw -a,k,pw Kinder-PW 6:00 PM-9:00 PM Sal Army-P Boys Scouts-P 6:00 PM-8:30 PM 8:30 AM-9:30 9:00 AM-5:00 Dance classes-PE 6:00 PM-9:00 PM AM Kinder- PW PM Toddler- Yoga-A runt 7:00 PM-10:00 PM Sal Army-Crafts Kennel Club-A 6:30 PM-9:00 PM 5:30 PM -7:30 Dog class- before lunch S.Cards-1-3pm Cub Scouts-P PM Pilates -A location? 21 22 23 24 25 26 27 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Army PM Sal.Army PM Sal.Army 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Boys Scouts-P Kinder-PW 6:00 PM -9:00 8:30 AM -9:30 9:00 AM-5:00 6:00 PM-10:00 PM 6:00 PM-8:30 PM PM Yo Park Board-A Dance classes-PE 9a-A AM Kinder- PW PM Toddler- Sal Army-Craftsru Al 5:30 PM -7:30 Dog class - before lunch PM Pilates -A location? S.Cards-1-3pm 28 29 30 31 Feb 2004 Apr 2004. 6:00 AM -3:00 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM S M T / T F S S wT F S PM Jr. Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw Womens 1 2 3 4 5 6 7 1 2 3 8:30 AM-10:15AM 7:00 AM-4:00 PM Bunnie Kinder-PWW Sal Army-P 8 9' 10 11: 12 13 14 4 5 6 7 8i 9 10 6:00 PM-9:00 PM Breakfast- P&k Boys Scouts-P 15 16 17 18 19 20 21 11 12 13 14 15 16 17 6:00 PM-8:30 PM 6:00 PM-9:00 PM Dance classes-PE Yoga-A 22 23 24 25 26 27 28 18 19 20 21 22 23 24 Sal Army-Crafts 29 25 26 27 28 29 30 EMT's hallway before lunch 7:00 PM-9:00 PM B S.Cards-1-3pm oy Scouts-PW Printed by Calendar Creator for Windows on 9/19/2003 April 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 3 Mar 2004May 2004 1 2 SMIWIFS SMIWIFS 6:00 AM -2:30 6:00 AM -2:30 • 1 2 3 4 5 6 1 PM Sal.Armv PM Sal.Armv a,k,pw -a,k,pw 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 8:30 AM -9:30 9:00 AM-5:00 21 22 23 24 25 26 27 16 17 18 19 20 21 22 AM Kinder- PW PM Toddler- mint 28' 29 30 31 23 24 25 26 27 28 29 5:30 PM -7:30 Dog class- 30 31 PM Pilates-A location? 4 5 6 7 8 9 10 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM ' 6:00 AM -2:30 6:00 AM-2:30 PM Sal.Army-a,k,pw Sal.Army-a,k.pw Sal.Army-a,k,pw PM Sal.Army Sal.Army-a.k.pw 8:30 AM-10:15 AM -a,k,pw 9:00 AM-5:00 PM 6:00 PM-9:00 PM Kinder-PW 7:00 AM-4:00 PM Toddler-PW Boys Scouts-13 Sal army-P 8:30 AM -9:30 6:00 PM-8:30 PM AM Kinder- PW Dog class-location? Dance classes-PE 6:00 PM-9:00 PM Sal Army-Crafts Yoga-A 5:30 PM -7:30 Good Friday-Office before lunch S.Cards-1-3pm PM Pilates -A Closed 11 12 13 14 15 16 17 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 5:00 AM -12:00 Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Armv PM Sal.Armv PM Sal Army- 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw P & K Boys Scouts-P Kinder-PW 6:00 PM-9:00 PM Yoga-A 8:30 AM -9:30 9:00 AM -5:00 12:30 PM-4:30 6.00 PM-7:00 PM 6:00 PM-8:30 PM AM Kinder- PW PM Toddler- PM J. Smith- Park Board-A Dance classes-PE ru Al A&k 6:30 PM-9:00 PM Sal Army-Crafts Cub Scouts-P 5:30 PM -7:30 Dog class- before lunch S.Cards-1-3pm PM Pilates-A location? 18 19 20 21 22 23 24 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 2:00 PM Fox Sal.Army-a,k,pw Sal.Army a,k,pw Sal.Army-a.k.pw Sal.Army a,k,pw Sal.Army-a,k,pw Valley Bike- 6:30 AM-10:15 AM 7;00 AM-9:00 PM 7:00 AM-9:00 PM Sal 7:00 AM-9:00 PM Sal set up in P for Kinder-PW Sal Ar- P Army-P sale/dinner- Army-Psale/dinner- 6'00 PM-9'00 PM all!classes in A- all!classes in A- Sunday rental 6:00 PM-8:30 PM sale/dinner•all! W.Th.F W.Th.F no other Boys Scouts-P Dance classes-PE classes In A- W.Th,F rentals 7:00 PM-10:00 PM 8:30 AM-9:30 AM 9:00 AM-5:00 PM Kinder-PW Toddler-PW Sal Army-Crafts Kennel Club-A 6.00 PM 9.00 PM 5:30 PM-7:30 PM Dogclass-location? before lunch S.Cards-1-3pm Yoga-A Pilates-A 25 26 27 28 29 30 Fox Valley, 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 P,A8rk-all day SaI.Army-a,k,pw Sal.Army a,k,pw PM Sal.Army PM Sal.Army - PM Sal.Army 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Boys Scouts-P Kinder-PW 8:30 AM-10:30 AM 6:00 PM -9:00 8:30 AM -9:30 9:00 AM -5:00 6:00 PM-7:00 PM Kinder-D or PW PM Yoga-A AM Kinder- PW PM Toddler- Park Board-A g 6:00 PM-8:30 PM mini Sal Army-Crafts Dance classes-PE EMT's hallway 5:30 PM-7:30 Dog class- before lunch S.Cards-1-3pm PM Pilates-A location? Printed by Calendar Creator for Windows on 9/19/2003 May 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday Apr 2004 Jun 2004 1 S M' T W' •I: I', S SMIWTF S 1 2 3 1 2 3 4 S' 4 5 6 7' 8 9 10 6; 7 8' 9 10 11 12 11 12 13 14 1.5 16 17 13 '14 1.5 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 2 3 4 5 6 7 8 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Army-a,k,pw Sal.Armv a,k,pw PM Sal.Armv Sal.Army-a,k,pw Sal.Army-a,k,pw 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw 8:30 AM-9:30 AM 9:00 AM-5:00 PM Boys Scouts-P Kinder-PW Kinder-PW Toddler-PW 6:00 PM-8:30 PM 6:00 PM -9:00 Sal Army-Crafts Dance classes-PE PM Yoga-A 5:30 PM-7:30 PM Dog class-location? before lunch Pilates-A S.Cards-1-3pm 9 10 11 12 13 14 15 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Armv a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw 6:00 PM-9:00 PM Boys 8:30 AM-10:15 AM 6:00 PM-9:00 PM 8:30 AM-9:30 AM 9:00 AM-5:00 PM scouts-P Kinder-PW Yoga-A Kinder-PW Toddler-PW 6:00 PM-9:00 PM Park 6:00 PM-8:30 PM Board-A Dance classes-PE 7:00 PM-9:00 PM 5:30 PM-7:30 PM Dog class-location? Boy Scouts-PW Pilates-A Sal Army-Crafts S.Cards-1-3pm before lunch 16 17 18 19 20 21 22 6:00 AM-2:30 PM 6:00 AM-2:30 PM - 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Army-a.k.pw Sal.Armv-a,k.ow Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Armv a.k,pw 6:00 AM -11:59 PM N. Konczal- 8:30 AM-10:15 AM Kinder- 6:00 PM-9:00 PM PW 6:00 PM-9:00 PM 8:30 AM-9:30 AM 9:00 AM-5:00 PM P&k-nrR Boys Scouts-P Toddler-PW 6:00 PM-8:30 PM Dance Yoga-A Kinder-PW classes-PE Dog class-location? Sal Army-Crafts 7:00 PM-10:00 PM Kennel 6:30 PM-7:30 PM 5:30 PM-7:30 PM before lunch Club-A Cub Scouts-P Pilates-A set up for wedding at 10pm S.Cards-1-3pm 23 24 25 26 27 28 29 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM ' Sal.Army a,k,ew Sal.Army-a.k.pw Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Armv-a.k.pw 6:00 PM-9:00 PM Boys 8:30 AM-10:15 AM 8:30 AM-9:30 AM 9:00 AM-5:00 PM Scouts-P Kinder-PW Kinder-PW Toddler-PW 7:00 AM-4:00 PM 6:00 PM-9:00 PM Park 6:00 PM-8:30 PM Sal Army-P Dog class-location? Board-A Dance classes-PE 5:30 PM-7:30 PM Pilates-A EMTs hallway Sal Army-Crafts S.Cards-1-3pm 6:00 PM-9:00 PM before lunch Yoga-A 30 31 6:00 AM-2:30 PM Sal.Armv-a,k,pw 6:00 PM-9:00 PM Boys Scouts-P Memorial Day Office Closed Sal Army-Crafts before lur_j9.11 Printed by Calendar Creator for Windows on 9/19/2003 June 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 Sal.Army a,k,PW PM Sal.Army PM Sal.Army PM Sal.Army 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Kinder-PW 6:00 PM -9:00 8:30 AM-9:30 9:00 AM -5:00 6:00 PM-8:30 PM PM Yoga -A AM Kinder- PW PM Toddler- Dance classes-PE ntnr 5:30 PM -7:30 Dog class - PM Pilates-A location? S.Cards-1-3pm ' 6 7 8 9 10 11 12 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Armv-a.k.pw Sal.Army-a.k.pw Sal.Army-a,k.pw Sal.Armv-a.k.pw Sal.Armv-a.k.pw 8:12 AM-2:00 PM 8:12 AM-2:00 PM 8:12 AM-2:00 PM 8:12 AM-2:00 PM 8:12 AM-2:00 PM Safety Town-P all Safety Town-P all Safety Town-P all Safety Town-P all Safety Town-P all week no other rental week no other rental week no other rental week no other rental week no other rental 6:00 PM-9:00 PM Boys 8:30 AM-10:15 AM 6:00 PM-9:00 PM Yoga 8:30 AM-9:30 AM 9:00 AM-5:00 PM Scouts-P Kinder-PW -A Kinder-PW Toddler-PW Sal Army-Crafts 6:00 PM-8:30 PM 7:00 PM-9:00 PM Boy 5:30 PM-7:30 PM 6:00 PM-10:00 PM before lunch Dance classes-PE Scouts-PW Pilates-A MUTS-P S.Cards-1-3pm Dog class-location? 13 14 15 16 17 18 19 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Army-a,k,pw Sal.Armv-a.k.pw Sal.Army-a.k.pw Sal.Army-a.k.pw Sal.Army-a.k.pw 8:12 AM-2:00 PM Safety 8:12 AM-2:00 PM Safety Town-P all week no other Town-P all week no other 7:00 AM-4:00 PM Sal 8:12 AM-2:00 PM 8:12 AM-2:00 PM rental rental Army-P Safety Town-P all Safety Town-P all week no other rental week no other rental 6:00 PM-9:00 PM Boys 8:30 AM-10:15 AM Kinder- Scouts-P PW 8:12 AM-2:00 PM Safety Town-P all 8:30 AM-9:30 AM 9:00 AM-5:00 PM 6:00 PM-9:00 PM Park 6:00 PM-8:30 PM Dance week no other rental Kinder-PW Toddler-PW Board-A classes-PE Sal Army-Crafts before 7:00 PM-10:00 PM Kennel 6:00 PM-9:00 PM Yoga 5:30 PM-7:30 PM Dog class-location? lunch Club-A -A Pilates-A S.Cards-1-3pm 20 21 22 23 24 25 26 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM-2:30 PM 9:00 AM -12:00 Sal.Armv-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Armv Sal.Army-a,k,pw PM YRD Soccer 8:30 AM-10:15 AM -a,k,pw 9:00 AM-5:00 PM sign up - P or A 6:00 PM-9:00 PM Kinder-PW 3:00 PM-8:00 PM Toddler-PW Boys Scouts-P Soocer Sign up-P 8:30 AM -9:30 6:00 PM-8:30 PM AM Kinder- PW 6:00 PM-10:00 PM Dance classes-PE MUTS-P Sal Army-Crafts 6:00 PM-9:00 PM 5:30 PM -7:30 Dog class-location? before lunchS.Cards-1-3pm Yoga-A PM Pilates-A 27 28 29 30 May 2004 Jul 2004 _ 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 S M' T W T F S S MTWTF S. Sal.Army a,k,pw Sal.Army-a,k,pw PM Sal.Army 6:00 PM-9:00 PM Boys g;30 AM-10:15 AM -a,k,pw 1 1 2 3 Scouts-P 2 3 4 5 6 7 8 4 5 6 7 8 9 10 Kinder-PW 6:00 PM-9:00 PM Park 6:00 PM -9:00 9 10 11 12 13 14: 15 11 12 13 14 15 16 17 Board-A 6:00 PM-8:30 PM PM Yoga -A 16 17 18 19 20 21 22 18' 19 20 21 22 23 24 Dance classes-PE EMT's hallway 23 24 25 26 27 28 29 25 26 27 28 29 30 31 Sal Army-Crafts 30 31: before lunch S.Cards-1-3pm - Printed by Calendar Creator for Windows on 9/19/2003 July2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jun 2004' Aug 2004 1 2 3 b SMTWT FS SMTWT F S 6:00 AM -2:30 6:00 AM -2:30 1 2 3' 4 S 1 2 3 4 5 6 7 PM Sal.Army PM Sal.Armv -a,k,pw -a,k,pw 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 8:30 AM -9:30 9:00 AM-5:00 20 21 22 23 24 25 26 22 23 24 25 26 27 28 AM Kinder- PW PM Toddler- mn, 27' 28 29 30 29 30 31 5:30 PM -7:30 Dog class- PM Pilates -A location? 4 5 6 7 8 9 10 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM-2:30 PM PM Sal.Army Sal.Armv-a,k,pw PM Sal.Armv PM Sal.Army Sal.Army-a,k,pw -a,k,pw 8:30 AM-10:15 AM -a,k,pw -a,k,pw 9:00 AM-5:00 PM Kinder-PW Toddler-PW Sal Army- 6:00 PM -9:00 8:30 AM -9:30 Crafts before 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW 6:00 PM-10:00 PM lunchDance classes-PE MUTS-P 5:30 PM -7:30 Dog class-location? PM Pilates-A S.Cards-1-3pm 11 12 13 14 15 16 17 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Army PM Sal.ArmV PM Sal.Army . 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Park Board-RFB Kinder-PW 6:00 PM-9:00 8:30 AM -9:30 9:00 AM-5:00 Sal Army-Crafts 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW PM Toddler- before lunch Dance classes-PE nun, 5:30 PM -7:30 Dog class - PM Pilates-A location? S.Cards-1-3pm 18 19 20 21 22 23 24 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM-2:30 PM Sal.Armv a,k,pw Sal.Armv-a,k,pw PM Sal.Army PM Sal.Army PM Sal.Army -a,k,pw 8:30 AM-10:15 AM -a,k,pw -a,k,pw Kinder-PW 9:00 AM-5:00 PM Toddler-PW Sal Army- 6:00 PM-8:30 PM 7:00 AM-4:00 8:30 AM -9:30 Crafts before Dance classes-PE PM Sal Army- P AM Kinder- PW 6:00 PM-10:00 PM MUTS-P lunch 7:00 PM-10:00 PM Kennel Club-A 6:00 PM -9:00 5:30 PM -7:30 Dog class-location? S.Cards-1-3pm PM Yoga-A PM Pilates -A 25 26 27 28 29 30 31 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 Sal.Armv-a,k,pw Sal.Armv-a,k,pw PM Sal.Army PM Sal.Armv PM Sal.Armv 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw a,k,pw Park Board-RFB Kinder-PW 6:00 PM -9:00 8:30 AM-9:30 9:00 AM-5:00 Sal Army-Crafts 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW PM Toddler- before lunch Dance classes-PE mei EMT's hallway 5:30 PM -7:30 Dog class- S.Cards-1-3pm PM Pilates-A location? Printed by Calendar Creator for Windows on 9/19/2003 August 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 PM Sal.Army Sal.Army-a,k,pw PM Sal.Army PM Sal.Army PM Sal.Army -a,k,pw 8:30 AM-10:15 AM -a,k,pw, -a,k,pw -a,k,pw Kinder-PW Sal Army - 6:00 PM-9:00 8:30 AM-9:30 9:00 AM-5:00 Crafts before 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW PM Toddler- lunch Dance classes-PE MAI 5:30 PM -7:30 Dog class- PM Pilates-A location? S.Cards-1-3pm 8 9 10 11 12 13 14 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM-2:30 PM Kendall Ct Sal.Armv-a,k,pw Sal.Army-a.k.pw Sal.Army-a.k.pw PM Sal.Army PM Sal.Army Sheriff- borrow -a,k,pw -a,k,pw 9:00 AM-5:00 PM stage until 6:00 PM-9:00 PM 8:30 AM-10:15 AM Toddler-PW Park Board-A Kinder-PW Monday 6:00 PM-9:00 8:30 AM-9:30 6:00 PM-10:00 PM Sal Army-Crafts 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW MUTS-P before lunch Dance classes-PE Dog class-location? 5:30 PM -7:30 PM Pilates-A Kendall Ct Sheriff- -S.Cards-1-3pm borrow stage until Monday 15 16 17 18 19 20 21 Kendall Ct 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 Sheriff- Sal.Army-a,k,pw Sal.Armv a,k.pw Sal.Armv-a,k,pw PM Sal.Armv PM Sal.Armv borrow stage Kendall Ct Sheriff- 8:30 AM-10:15 AM -a,k,pw a,k,pw until Monday borrow stage until Kinder-PW Monday 6:00 PM-8:30 PM 7:00 AM-4:00 PM 8:30 AM -9:30 9:00 AM -5:00 Dance classes-PE Sal Army-P AM Kinder- PW PM Toddler- 7:00 PM-10:00 PM 6:00 PM-9:00 PM ,-,,A1 Sal Army-Crafts Kennel Club-A Yoga-A 5:30 PM -7:30 Dog class- before lunch PM Pilates -A location? S.Cards-1-3pm 22 23 24 25 26 27 28 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM-2:30 PM EMT's hallway Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Army PM Sal.Army Sal.Armv-a,k,pw 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw 9:00 AM-5:00 PM Park Board-A Kinder-PW Toddler-PW 6:00 PM-9:00 8:30 AM -9:30 Sal Army-Crafts 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW 6:00 PM-10:00 PM before lunch Dance classes-PE MUTS-P 5:30 PM -7:30 Dog class-location? PM Pilates-A S.Cards-1-3pm 29 30 31 Jul 2004 Sep 2004 6:00 AM-2:30 PM 6:00 AM -2:30 S M TW T F S S M T W T F S PM Sal.Army Sai.Armv-a,k,pw 1: 2. 3 1 2 3:' 4 -a,k,pw 8:30 AM-10:15 AM 4 5 6 7 8. 9 10' 5 6 7 8 9 10' 11 Kinder-PW Sal Army- 11 12 13 14 15 16 17 12 13 14 15 16 17 18 Crafts before 6:00 PM-8:30 PM 18 19 20 21 22 23 24 19 20 21 22 23 24 25 lunch Dance classes-PE 25 26 27 28 29 30 31 26 27 28 29 30 S.Cards-1-3pm Printed by Calendar Creator for Windows on 9/19/2003 September2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday Aug 2004 Oct 2004 2 3 4 SMTIVT b' S S, M 'F W T F . s 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 1 2 3 4 S 6 7 1 2 PM Sal.Army PM Sal.Army PM Sal.Army a,k,pw -a,k,pw a,k,pw 8 9 10 11' 12 13 14 3 4 5i 6 7 8' 9 15 16 17 18 19 20 21 10 11 12. 13 14 15 16 6:00 PM-9:00 8:30 AM -9:30 9:00 AM -5:00 22 23 24 25 26 27 28 17 18 19 20 21 22 23 PM Yoga-A AM Kinder- PW PM Toddler- rani 29 30 31 24 25 26 27 28 29 30 5:30 PM -7:30 . Dog class- 31 PM Pilates-A location? 5 6 - 7 8 9 10 11 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 PM Sal.Army Sal.Army-a,k,pw PM Sal.Armv PM Sal.Armv PM Sal.Armv -a,k,pw 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Kinder-PW Sal Army- 6:00 PM-9:00 8:30 AM-9:30 9:00 AM -5:00 Crafts before 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW PM Toddler- lunch Dance classes-PE mit/ 5:30 PM -7:30 Dog class- PM Pilates-A location? S.Cards-1-3pm 12 13 14 15 16 17 18 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 Sal.Armv-a,k,pw Sal.Armv-a,k,pw Sal.Army-a,k,pw PM Sal.Army PM Sal.Army 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw Park Board-A Kinder-PW 7:00 AM-4:00 PM 8:30 AM -9:30 9:00 AM -5:00 Sal Army Crafts 6:00 PM-8:30 PM Sal Army-P AM Kinder- PW PM Toddler- before lunch Dance classes-PE nInl 6:00 PM-9:00 PM Yoga-A 5:30 PM -7:30 Dog class- PM Pilates-A location? S.Cards-1-3pm 19 20 21 22 23 24 25 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 PM Sal.Army Sal.Armya.k,pw PM Sal.Armv PM Sal.Army PM Sal.Army -a,k,pw 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Kinder-PW Sal Army- 6:00 PM-8:30 PM 6:00 PM-9:00 8:30 AM -9:30 9:00 AM -5:00 Crafts before Dance classes-PE PM Yoga-A AM Kinder- PW PM Toddler- unch 7:00 PM-10:00 PM r) Al Kennel Club-A 5:30 PM -7:30 Dog class- S.Cards-1-3pm PM Pilates -A location? 26 27 28 29 30 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army a.k,pw PM Sal.Armv PM Sal.Armv 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw a k w Park Board-A Kinder-PW -�- 6:00 PM-8:30 PM 6:00 PM-9:00 8:30 AM -9:30 Sal Army-Crafts Dance classes-PE PM Yoga-A AM Kinder- PW before lunch EMT's hallway 5:30 PM -7:30 S.Cards-1-3pm PM Pilates-A Printed by Calendar Creator for Windows on 9/19/2003 October 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sep 2004 Nov 2004 1 2 SIVITWTFS SMTWTF S 6:00 AM-2:30 PM 1 2 3 4 1 2 3 4 5 6 Sal.Armv-a,k,pw 5 -6 7 8 9 10 11 7 8 9 10 11 12 13 9:00 AM-5:00 PM 12 13 14 15 16 17 18 14 15 16 17 18' 19 20 Toddler-PW 19 20 2! 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 Dog class-location? 3 4 5 6 7 8 9 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Army a,k,pw Sal.Armv-a,k,pw Sal.Armv-a.k,pw PM Sal.Army PM Sal.Army -a,k,pw 8:30 AM-10:15 AM -a,k,pw Kinder-PW8:30 AM-9:30 AM 9:00 AM-5:00 PM Kinder-PW Toddler-PW Sal Army- 6:00 PM-8:30 PM 6:00 PM-9:00 Crafts before Dance classes-PE PM Yoga -A 5:30 PM-7:30 PM Dog class-location? Pilates-A lunch S.Cards-1-3pm 10 11 12 13 14 15 16 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Army-a,k,pw Sal.Armv a,k,pw Sal.Army-a,k,pw Sal.Armv-a,k,pw PM Sal.Armv 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw 8:30 AM-9:30 AM 9:00.AM-5:00 PM Park Board-RFB Kinder-PW Kinder-PW Toddler-PW 6:00 PM-8:30 PM 6:00 PM -9:00 Sal Army-Crafts Dance classes-PE PM Yoga-A 5:30 PM-7:30 PM Dog class-location? before lunch Pilates-A, S.Cards-1-3pm 17 18 19 20 21 22 23 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Armv-a.k.pw Sal.Armv-a,k,pw Sal.Army-a,k.pw PM Sal.Armv e:3oAM-,o:15AMKinder- PM Sal.Armv -a,k,pw PW -a,k,pw 8:30 AM-9:30 AM 9:00 AM-5:00 PM 6:00 PM-8:30 PM Dance Kinder-PW Toddler-PW classes-PE Sal Army- 6:00 PM -9:00 Crafts before 7:00 PM-10:00 1:0 PM Kennel PM Yoga-A 5:30 PM-7:30 PM Dog class-location? lunch Pilates-A S.Cards-1-3pm 24 25 26 27 28 29 30 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM Sal.Army-a,k,pw Sal.Armv a,k,pw Sal.Army-a,k,pw Sal.Army a,k,pw Sal.Army-a,k,pw 8:30 AM-10:15 AM 6:00 PM-9:00 PM Kinder-PW 8:30 AM-9:30 AM 9:00 AM-5:00 PM Park Board-RFB Kinder-PW Toddler-PW 7:00 AM-4:00 PM 6:00 PM-8:30 PM Sal Army-P 5:30 PM-7:30 PM Sal Army-Crafts Dance classes-PE Pilates-A Dog class-location? before lunch S.Cards-1-3pm 6:00 PM-9:00 PM EMT's hallway Yoga-A 31 Printed by Calendar Creator for Windows on 9/19/2003 November 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM-2:30 PM PM Sal.Army Sal.Army-a,k,pw PM Sal.Army Sal.Army-a,k,ow Sal.Army-a,k,pw -a,k,pw 8:30 AM-10:15 AM -a,k,PW 8:00 AM 4:00 PM 8:00 AM 4:00 PM Kinder-PW Sal Army sale -P Sal Army sale -P Sal Army- 8:00 AM -8:00 Crafts before 6:00 PM-8:30 PM PM Sal Army 8:30 AM-9:30 AM 9:00 AM-5:00 PM lunch Dance classes-PE Kinder-PW Toddler-PW sale - P 5:30 PM-7:30 PM Dog class-location? S.Cards-1-3pm 6:00 PM-9:00 Pilates-A PM Yoga-A 7 8 9 10 11 12 13 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 8:00 AM-8:00 Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Army PM Sal.Army PM Sal.Army PM Kennel Club 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Genetics- P Park Board -RFB Kinder-PW 6:00 PM-9:00 8:30 AM -9:30 9:00 AM-5:00 Sal Army-Crafts 6:00 PM-8:30 PM PM Yoga-A AM Kinder-PW PM Toddler- before lunch Dance classes-PE MI"/ 5:30 PM -7:30 Dog class- S.Cards-1-3pm PM Pilates -A location? 14 15 16 17 18 19 20 8:00 AM-8:00 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 PM Kennel Club PM Sal.Army Sal.Army a,k,pw PM Sal.Army PM Sal.Army PM Sal.Army Genetics - P -a,k,pw 8:30 AM-10:15 AM -a,k,pw a,k,pw -a,k,pw Kinder-PW Sal Army - 6:00 PM-8:30 PM 6:00 PM-9:00 8:30 AM -9:30 9:00 AM-5:00 Crafts before Dance classes-PE PM Yoga-A AM Kinder- PW PM Toddler- lunch 7:00 PM-10:00 PM 1-11/t/ Kennel Club-A 5:30 PM-7:30 Dog class- S.Cards-1-3pm PM Pilates -A location? 21 22 23 24 25 26 27 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Army 6:00 PM-9:00 PM 8:30 AM-10:15 AM 8:30 AM-9:30 AM -a,k,pw Park Board -RFB Kinder-PW Kinder-PW 7:00 AM-4:00 PM Sal Army-P 9:00 AM-5:00 Sal Army-Crafts 6:00 PM-8:30 PM 9:56 AM-10:56 AM L. PM Toddler- before lunch Dance classes-PE Sandor-A&k ran, 6:00 PM-9:00 PM Yoga-A 5:30 PM-7:30 PM Dog class- Pilates-A location? S.Cards-1-3pm 28 29 30 Oct2004 Dec 2004 EMT's hallway 6:00 AM -2:30 6:00 AM-2:30 PM SMTIVT F S SMTWT ES PMC Army Sal.Army-a,k,pw -a,k,pw 1 2 1 2 3 4 8:30 AM-10:15 AM Kinder-PW 3 4 5i 6 7 8 9 ;: 5 6 7 8 9 101 11 Sal Army- 10 11 12 13 14 15 16 12 13 14 15 16 17 18 Crafts before 6:00 PM-8:30 PM 17 18 19 20 21 22 23 19 20 21 22 23 24 25 lunch Dance classes-PE 24 25 26 27 28 29 30 26 27 28 29 30 31 31. S.Cards-1-3pm Printed by Calendar Creator for Windows on 9/19/2003 December 2004 Programs, Community Groups and Rentals Sunday Monday Tuesday Wednesday Thursday Friday Saturday Nov 2004 Jan 2005 1 2 3 4 S M T W 'I F S S M 'I W T I? S 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 5:00 AM -1:00 1 2 3 4 5 6 1 PM Sal.Army PM Sal.Army PM Sal.Army . PM Sal Army- -a,k,pw -a,k,pw -a,k,pw P&k 7 8 9 10 11 12 13! 2 3 4 5 6 7' 8 14 15 16 17 18 19 20; 9 10 11 12 13 14' 15 6:00 PM -9:00 8:30 AM -9:30 9:00 AM-5:00 21 22 23 24 25 26 27 16 17 18 19 20 21 22 PM Yoga-A AM Kinder-PW PM Toddler- n1A/ 28' 29 30 23 24 25 26 27 28' 29 5:30 PM-7:30 Dog class- 30 31 PM Pilates-A location? 5 6 7 8 9 10 11 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 PM Sal.Army Sal.Army-a,k,pw PM Sal.Army 'PM Sal.Army PM Sal.Army • -a,k,pw 8:30 AM-10:15 AM -a,k,pw -a,k,pw -a,k,pw Kinder-PW Sal Army- 6:00 PM-9:00 8:30 AM -9:30 9:00 AM-5:00 Crafts before 6:00 PM-8:30 PM PM Yoga-A AM Kinder- PW PM Toddler- lunch runt classes-PE rA, 5:30 PM -7:30 Dog class- PM Pilates-A location? S.Cards-1-3pm 12 13 14 15 16 17 18 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 Sal.Armv-a,k,pw Sal.Army-a,k,pw Sal.Army-a,k,pw PM Sal.Army PM Sal.Armv 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw Park Board-RFB Kinder-PW 7:00 AM-4:00 PM Sal Army-P 8:30 AM -9:30 9:00 AM-5:00 Sal Army-Crafts 6:00 PM-8:30 PM AM Kinder- PW PM Toddler- before lunch Dance classes-PE n1Ar 6:00 PM-9:00 PM Yoga-A 5:30 PM-7:30 Dog class- PM Pilates-A location? S.Cards-1-3pm 19 20 21 22 23 • 24 25 6:00 AM -2:30 6:00 AM-2:30 PM 6:00 AM -2:30 6:00 AM -2:30 6:00 AM -2:30 Sal.Armv-a,k.pw PM Sal.Army PM Sal.Army PM Sal.Army PM Sal.Armv -a,k,pw 8:30 AM-10:15 AM -a,k,pw. -a,k,pw -a,k,pw Kinder-PW Sal Army- 6:00 PM-8:30 PM 6:00 PM -9:00 8:30 AM-9:30 9:00 AM-5:00 Crafts before Dance classes-PE PM Yoga-A AM Kinder-PW PM Toddler- n1Al lunch 7:00 PM-10:00 PM Kennel Club-A 5:30 PM-7:30 Dog class - PM Pilates-A location? S.Cards-1-3pm 26 27 28 29 30 31 6:00 AM-2:30 PM 6:00 AM-2:30 PM6:00 AM-2:30 PM Sal.Armv Sal.Armv-a,k,pw Sal.Armv-a.k,pw 6:00 AM -2:30 6:00 AM -2:30 PM Sal.Armv PM Sal.Armv 7:00AM-400PMSal Armv-P 6:00 PM-9:00 PM 8:30 AM-10:15 AM -a,k,pw -a,k,pw Park Board-RFB Kinder-PW 8:30 AM-10:15AM IGnder-PW - 6:00 PM-8:30 PM 6:00 PM -9:00 8:30 AM-9:30 Sal Army-Crafts Dance classes-PE PM Yoga -A AM Kinder-PW 9:OOAM-5:OOPMToddler-PW before lunch EMT's hallway 6.00 PM-8.30 PMDanceGasses 5:30 PM -7:30 S.Cards-1-3pm PM Pilates-A 8:00PM-9:00PMYoga-A Dog class-location? December 31 Sal Army-Crafts before lunch r rj: Fox Hill Ball Field Cost Estimate Back stop (installation included) $2000.00 One three row fifteen feet long anodized bleacher $1000.00 Two anodized player benches $1000.00 Set of bases, base pegs, pitching rubber, and base covers $600.00 Ag Lime $200.00 Clay infield mix $3700.00 Total Project Cost $8500.00 The bulk of this project construction will be done in house using our parks staff. p4 (,, (1_ Paving Quote Comparison Aurora Black Top Riverfront path extension $1.24 per sq ft 2 inches of surface mix Recreation Administrative Building $1.50 per sq ft 2.5 inches of surface mix. Van Emmon Ball Field Parking lot $1.23 per sq ft 2.5 inches of surface mix. Fox Hill Basketball court, apply a double sealer $636.00 Total Estimated Cost for all paving $14840.10 Kendall County Blacktop Recreation Administrative Building $1.30 per sq ft 2 inches of surface mix. Riverfront path extension $1.30 per sq ft 2 inches of surface mix. Van Emmon Ball Field Parking Lot did not have them bid. Total Estimated Cost for all paving $14397.50 Liberty Paving Recreation Administrative Building $1.21 per sq ft of 2.5 inches of surface mix. Riverfront path extension $1.21 per sq ft of 2.5 inches of surface mix. Van Emmon Ball Field Parking Lot $1.10 per sq ft of 2.5 inches of surface mix. Total Estimated Cost for all paving $12825.00 Laura, While there are some differences in the way each of the bidders connects to existing black top I feel that it does not make a big difference in the end result. All of our bidder do exceptional work and can provide us with a quality job. I feel we should use Liberty Paving for our projects and would like to have permission to so. Also remember that all of the bids were estimates and could vary in final cost. Respectfully, Scott Sleezer e„. r cr �nQ . -rte , \C 51.=•L-\' . 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to pay any company or person, other than a bona tide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized offices. Executed by the LA: The United City of Yorkville of the (Municipality/Township/Gelaty) ATTEST: State of Illinois, acting by and through its By Mayor and Council City Clerk By (Seal) Title: Mayor Executed by the ENGINEER: Engineering Enterprises, Inc. 52 Wheeler Road ATTEST: Sugar Grove, IL 60554 By Title: Secretary Title: Senior Project Manager BLR 4303(Rev 9/97 Page 5 of 5 3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as practicable after the services have been performed, in accordance with the following schedule: *** a. Upon completion of detailed plans, special provisions, proposals and estimate of cost-being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES -to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee based on the above fee schedule and the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee(excluding any fees paragraphs 1j and 1k of the ENGINEER AGREES), based on the above fee schedule and the awarded contract cost, less any previous payment. c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in paragraphs 1j and 1k. d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously paid. By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1a and 1g, and prior to the completion of such services the LA shall reimburse the ENGINEER for his actual costs plus 126.30 percent incurred up to the time he is notified in writing of such abandonment "actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. 5. That should the LA require changes in any of the detailed plans, specifications or estimates(except for those required pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER for such changes on the basis of actual cost plus 126.30 percent to cover profit, overhead and readiness to serve-"actual cost" being defined as in paragraph 4 above. It is understood that"changes"as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans. 6. That should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit-"actual cost" being defined as in paragraph 4 above. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consistingof one member appointed bythe PP ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications, partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. ***See Exhibit B for applicable payment schedule BLR 4303(Rev.9/97) Page 4 of 5 7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. 8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to use in fulfilling the requirements of this AGREEMENT. The LA Agrees, 1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1 i, 2, 3, 5 and 6 in accordance with one of the following methods indicated by a check mark: a ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT. b. ❑ A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 N/A (see note) Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. c. ® A sum of money in the amount for each road section as provided on Exhibit B as attached. 2. To pay for services stipulated in paragraphs 1 b, 1 c, 1 d, le, 1f, 1 h, 1 j and 1k of THE ENGINEER AGREES at the hourly rates stipulated below for personnel assigned to this SECTION as payment in full to the ENGINEER for the actual time spent in providing these services the hourly rates to include profit, overhead, readiness to serve, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under paragraphs 1 b, 1c, 1d, 1 e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to ENGINEER"to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. Grade Classification of Employee Hourly Rate Principal Engineer $120.00 Sr. Project Manager 111.00 Project Manager 102.00 Sr. Project Manager/Surveyor 93.00 Project Engineer/Surveyor 84.00 Senior Engineer/Surveyor 75.00 Engineer/Surveyor 66.00 Assoc. Engineer/Surveyor 57.00 Sr. Project Technician 84.00 Project Technician 75.00 Senior Technician 66.00 Technician 57.00 Associate Technician 48.00 Secretary 57.00 The hourly rates itemized above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed hands and seals and shall remain in effect until 12/31/04 . In event the services of the ENGINEER extend beyond 12/31/04 . the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for increases or decreases in the salary structure of the ENGINEER that are in effect at that time. BLR 4303(Rev.9/97) Page 3 of 5 g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five (5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. *** h. ® Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract. j. ® Furnish or cause to be furnished: (1) Proportioning and testing of concrete mixtures in accordance with the"Manual of Instructions for Concrete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT and promptly submit reports on forms prepared by said Bureau. (2) Proportioning and testing of bituminous mixtures (including extracting test) in accordance with the "Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said Bureau. (3) All compaction tests as required by the specifications and report promptly the same on forms prepared by the Bureau of Materials and Physical Research. (4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained in the contract. (5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the DEPARTMENT in accordance with the policies of the said DEPARTMENT. k. ® Furnish or cause to be furnished (1) A resident engineer, inspectors and other technical personnel to perform the following work: (The number of such inspectors and other technical personnel required shall be subject to the approval of the LA.) a. Continuous observation of the work and the contractor's operations for compliance with the plans and specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the contract by the contractor. b. Establishment and setting of lines and grades. c. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. d. Supervision of inspectors, proportioning engineers and other technical personnel and the taking and submitting of material samples. e. Revision of contract drawings to reflect as built conditions. f. Preparation and submission to the LA in the required form and number of copies, all partial and final payment estimates, change orders, records and reports required by the LA and the DEPARTMENT. 2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said DEPARTMENT. 3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the DEPARTMENT. 4. In the event plans, surveys or construction staking are found to be in error during the construction of the SECTION and revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the contractor. 5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. 6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be required after the award of the construction contract and during the construction of the improvement. ***A maximum of five separate plan sets shall be provided in general conformance with the improvement schedule; Exhibit A as attached. Signal and railroad crossing plans may be by separate set(s) as directed by the Local Agency. BLR 4303(Rev.9/9 Page 2 of 5 • Municipality L Name o Illinois Department United City of Yorkville C of Transportation C Engineering Enterprises, Inc. O Township L N Address Bristol U 52 Wheeler Road Preliminary/Construction County A Engineering Services L City Kendall E Agreement A Sugar Grove N For Section C Motor Fuel Tax Funds N State Grande Reserve Perimeter Roads y T IL THIS AGREEMENT is made and entered into this day of between the above Local Agency(LA)and Consultant(ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT",will may be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name Grande Reserve Route Various Length 19,270 L.F.( 3.64 Miles)(Structure No. Perimeter Roads Termini Bristol Ridge Road from US Route 34 to 1200 feet northwest of Kennedy Road (Blackberry Creek), Kennedy Road from 2150 feet west of Bristol Ridge Road to Galena Road and Mill Road from Kennedy Road to 600 feet east of the BNSF Railroad. Description—Reconstruct 9,850 If of 36' full depth superpave bituminous concrete rural pavement section with 4' bituminous and 4' aggregate shoulder; 7,090 If of 40' B.B. full depth superpave bituminous concrete urban pavement section with B-6.18 C &G; 12" and 18" RCP storm sewer; 2330 If of 64' B.B. full depth superpave bituminous concrete urban pavement section with 8-6.18 C &G; 12"and 18" RCP storm sewer; 19,270 If 5" P.C.C. sidewalk(5'); construct 4 traffic signal installations and reconstruct 2 railroad crossings with concrete planking and signalization; earth excavation, street lighting, miscellaneous appurtenance adjustments, landscape, topsoil, seed and mulch. Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the proposed improvement herein before described, and checked below: a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans. * b. ❑ Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the preparation of detailed bridge plans. c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. ** d. ® Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ® Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements. f. ❑ Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches. Note Four copies to be submitted to the District Engineer *All survey work shall be performed for the entire project at one time and not by individual section. ** New borings will not replicate existing borings furnished by LA. BLR 4303(Rev.9/97) Page 1 of 5 2000' 0' 2000' r — SCALE FEET a PRELIMINARY SCHEDULE aZ Design Construct �''� Phase Road From To EEI Length Year Year Bristol U.S. Route 34 Bridge 4,845 03/04 04 Kennedy Bristol RR Tracks 5,005 05 05/06 3 Kennedy RR Tracks Galeria 2,330 06 07 Mill Kennedy East End 4,945 06 07 L Kennedy West End Bristol 2,145 07 08 Tie ' I vI e ' •' O ♦ ' GqLto ,I 1 — NqROcgO � : C_ ,� •• ps MILL ROAD J ' 2 O // 001101,– l\i1/1 I/ `r= __, //%. aiiplp r !1 i 7 tlfi I _,,---,------ 2 Iggi imaill NI 1 All 1111 1 ili -------------- ° 67'ill Olen'nal;111.Illikisff 48 110 i g X441111mg 111111" if I,► dof c OP° ' Sd'A 4IP/ 11C ;C: i ili It 116 P I :1•Nom iii �4e� ��m 1lLiA ... .1„, "0111 ' _104 litt . , ,t. .pc, At ii I n•*".4.11:;;;Illp 111 I a* *,..0-- ` ■..Dory';Ir.�/.�Jii istss.16.int0 "111, 00111 A •0 ♦�111wrip II,i • S• 1 - # .0 ION OL11......----- �' ,� LEGEND i . PHASE 1 0�c' , PHASE 2 o __ ------- PHASE 3 J*� PHASE 4 GRANDE RESERVE BOUNDARY LIMITS v• ©2003 ENGIN NG ENTERPRISES. INC. ---C-3CORPORATE LIMITS vAnax:\me OAY00300\DMV0032e\w030030 _._-..- Engineering Enterprises, Inc. GRANDE RESERVE-PERIMETER ROADS DATE AUGUST 2003 lir PROD. N0. Y00326 ■•■� Consulting Engineers UNITED CITY OF YORKVILLE RLE N0. Y0030030 52 Wheeler Road KENDALL COUNTY, IWNOIS Sugar Grove, Illinois 60554 630/466-9350 CONSTRUCTION PHASING SCHEDULE SHEET 1 OF 1 ft/ 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Englnssring Entorprisss. Ino. September 12, 2003 Mr.Tony Graff City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Perimeter Road Engineering Agreement United City of Yorkville Kendall County, IL Dear Mr. Graff: Thank you for the opportunity to submit the attached Engineering Agreement for professional engineering services for the above referenced project. A standard IDOT Agreement for Preliminary Engineering and Construction Guidance (BLR 4303) as modified and as noted, is the recommended format for this agreement. As reviewed earlier, Engineering Enterprises, Inc. proposes to initially complete all preliminary engineering work (60% +/- plans) for all sections of the Grande Reserve perimeter roads. Completion of a preliminary plan will provide an overall Master Plan of sufficient engineering design to ensure the coordinated construction of the individual phased perimeter road sections and of the proposed phased subdivisions. The preliminary plan will establish, as a minimum, the road center line vertical and horizontal alignment, establish right-of-way needs, establish typical road cross sections, establish the drainage parameters, identify issues and solutions for final design and provide a firm estimate of costs. Final design and preparation of the final plans, specifications and bidding documents would follow for each of the five identified road sections as directed by the City and in general conformity with the schedule, Exhibit A of the agreement. Upon review and approval of this agreement, please indicate City acceptance by signing both of the enclosed agreements and by returning one copy to our office for our file which will serve as our agreement for Professional Engineering Services. We look forward to working with your office, the City Council, City Staff and the Grande Reserve Developers on this most exciting project. Should you have any questions, please give me a call at 630/466-9350. Respectfully submitted, ENGINEERING ENTERPRISES, INC. )1)4/ alai)F/Lk John T.Whitehouse, P.E., P.L.S. Senior Project Manager RGN/JTW/dmg cc: Joe Wywrot, P.E. City Engineer JWF/PGW EEI G:\PUBLIC\Yorkville\2003\Y00326 Grande Reserve Perimeter Roads\Doc\Igraff02.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying G. Traffic signals are to be provided for 5 intersections, if and as warranted. The locations are: a. U.S. Route 34 and Bristol Ridge Road b. Bristol Ridge Road and Kennedy Road c. Kennedy Road and West entrance (NH19/new school site) d. Kennedy Road and Mill Road e. Kennedy Road and Galena Road $300,000.00 each for total of $1,500,000 TOTAL ESTIMATED COST - $11,560,530.00 G:\PUBLIC\Yorkville\2002\Y00215 Grande Reserve(MPI)\doc\Exhibit IR-1.doc Exhibit IRlb Scope of Work and Engineer's Opinion of Probable Construction Costs for Grande Reserve Perimeter Roads, Yorkville, Illinois All estimated costs include 20%for engineering (10% Design, 7% Construction Observation and 3% Materials Inspection/Other) All reconstructed pavement cross sections provide for full depth bituminous concrete pavements and are briefly described as follows for each road section: See also 'attachments 1-3. A. Bristol Ridge Road $2,384,730.00 3 — lane, 36' E.E. full depth bituminous pavement with 8' shoulder (4' paved, 4' aggregate) rural open ditch cross section with sidewalk on one side. B. Kennedy Road — West End to Bristol Ridge Road $1,085,310.00 3-lane, 40' B.B. full depth bituminous concrete pavement urban cross section with curb and gutter and sidewalks both sides. C. Kennedy Road — Bristol Ridge Road to BNSF RR $2,532,300.00 3 — lane, 36' E.E. full depth bituminous pavement with 8' shoulder (4' paved, 4' aggregate) rural open ditch cross section with sidewalk on one side. . D. Kennedy Road — BNSF RR to Mill Road $874,080.00 Transition from a 3 lane 40' B.B. full depth bituminous pavement urban cross section with curb and gutter at the BNSF RR to a 5 lane 64' B.B. urban cross section with curb and gutter and sidewalk at Mill Road. E. Kennedy Road — Mill Road to Galena Road $549,180.00 5—lane, 64' B.B.full depth bituminous concrete pavement urban cross section with curb and gutter with sidewalk on one side. F. Mill Road — Kennedy Road to east end $2,634,930.00 3—lane, 40' B.B.full depth bituminous concrete pavement urban cross section with curb and gutter and sidewalks both sides. G:\PUBLIC\Yorkville\2002\Y00215 Grande Reserve(MPI)\doc\Exhibit IR-1.doc P(e UNITED CITY OF YORKVILLE To: Tony Graff City Administrato From: Joe Wywrot, City Engineer Subject: Grande Reserve—Perimeter Ro d Design Engineering Services Date: September 15, 2003 Attached find one copy of a proposal from Engineering Enterprises, Inc. to provide surveying and design engineering services for reconstruction of several existing roads that run through and/or adjacent to the Grande Reserve development. These roads are Bristol Ridge Road(Route 34 to Blackberry Creek),Kennedy Road(2150 feet west of Bristol Ridge Road to Galena), and Mill Road(Kennedy to 600 feet east of the BNRR tracks). The annexation agreement with the Grande Reserve developer calls for the city to reconstruct these roadways at various times as the development builds out. See Exhibit"A" of the engineering agreement for details. This agreement calls for preparation of a preliminary plan that will be used to coordinate our roadway designs with the developer's design work_ Final engineering for up to five separate construction projects would be prepared at various times through the build-out of the development. The total design fee for all of these projects is $634,333. Additional fees for the five proposed traffic signals would be $17,500 per signal, resulting in a total design fee of$721,833. The fee to perform surveying and the preliminary design would be 50%of the total fee. Another 40%of the fee would be due upon completion of final construction documents. The last 10%of the fee would be due upon award of a contract for construction. The fees would be fixed until December 31, 2008. If the work is not completed by that time, an inflation adjustment of up to 3%per year could be applied. The estimated construction cost of these improvements is $11,560,530(see attachment). The design fee is about 6.24% of the construction cost, which is a reasonable percentage. Please note that the fixed fee is for design only, and does not include some work items that may be required to complete the plans,those being additional soil surveys and traffic studies, and coordination with certain state and federal agencies. The fee also does not include preparation of plats dedication for right-of-ways(which should be provided by the developer), construction materials testing, and resident engineering.We would pay for those services on an hourly basis at rates stipulated in the agreement_ EEI is the obvious choice to perform this work. They are familiar with the project and since the will be performing most of the plan review,they can coordinate their design work with the developer's design work more effectively than any other firm. We have a good working relationship with their staff and their proximity to Yorkville would result in quick response times. Please place this proposal on the Public Works Committee agenda of September 22, 2003 for consideration_ i wpm '.0 .... , 1os5.13 73 `• O� \ 11 1 — — 0 14 . w < 7 M 4 g 10 -o - � � � � r r ` � Z 320.1 197.3 r 77 .7 J --------- -----...-----\ 110 i Ca ��, - . Q w, \, O•N .V lei.. \ , . - C T1 IZ) Qi \•.1. ._ alp 11 q+ avilmo ,, .. \ _ .o�` . . ,07.' :'41'6'.\''I'''' '. nr, • , . j : • ° ' 't \. c 197. 9 ............................7 . _maw \ • .,PI . 02- I6-30' •1° -..1 \\ ti _ iD a. . D pi .6.60 wo .. `•l O $'as .0 3 CJS O 13 A f �� Co .x ' 10 \ „ ' vim° f 7 X1. t .� j� 9Z 0 a � �9 i poN N z ' 56.63 p i iu n O paO . ; Ili,' I 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com STANDARD SCHEDULE OF CHARGES January 1, 2003 EnglnssrIng Entsrprisss. Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Principal Engineer E-3 $120.00 Senior Project Manager E-2 $111.00 Project Manager E-1 $102.00 Senior Project Engineer/Surveyor P-5 $ 93.00 Project Engineer/Surveyor P-4 $ 84.00 Senior Engineer/Surveyor P-3 $ 75.00 Engineer/Surveyor P-2 $ 66.00 Associate Engineer/Surveyor P-1 $ 57.00 Senior Project Technician T-5 $ 84.00 Project Technician T-4 $ 75.00 Senior Technician T-3 $ 66.00 Technician T-2 $ 57.00 Associate Technician T-1 $ 48.00 Secretary A-3 $ 57.00 VEHICLES, EQUIPMENT AND REPROGRAPHICS Vehicle for Construction Observation VEH $ 10.00 Global Positioning System Equipment GPS $ 25.00 Scanning ($1.50 per Sheet) SCA N/A Reproduction ($1.50 per Sheet) REP N/A G:\EEI\DOCS\FORMS\G ENERAL\STADS0103.DOC Consulting Engineers Specializing in Civil Engineering and Land Surveying 9. Waiver: The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. 10. Amendment: No purported oral amendment, change or alteration hereto shall be allowed. Any amendment hereto shall be in writing by the governing body of the City and signed by the Engineer. 11. Succession: This Agreement shall inure to the benefit of the parties hereto, their heirs, successors and assigns. IN WITNESS WHEREOF, we have hereunto signed our names the day and year first above written. UNITED CITY OF YORKVILLE: ENGINEERING ENTERPRISES, INC.: Mayor Senior Vice President ATTEST: ATTEST: City Clerk Secretary G:\PUBLIC\Yorkville\2003\Y00327 Faxon Road Plats of Dedication\docs\agreementOl.doc f. Preliminary staking of the proposed right of way, prior to geometrics approval will be provided at the direction of the City to enable the affected property owners to visually inspect the route. 3. Direction: The City Engineer or his written designee shall act as the City's representative with respect to the Services to be provided by the Engineer under this Agreement and shall transmit instructions and receive information with respect to the Consulting Engineering Services. Compensation: The City agrees to pay the Engineer for providing the Services set forth herein as specified on the attached Standard Schedule of Charges and the Personnel, Positions and Classifications for the various classifications of employees performing the work on the project. Subject to the written approval of the City, the Engineer may sublet a portion of the Services. "Cost to the Engineer" shall be verified by furnishing copies of invoices from the party doing the work and any other documentation deemed appropriate by the City. Total compensation for this Agreement shall be on an HOURLY basis in accordance with the attached Standard Schedule of Charges dated January 1, 2003. It is estimated that the total cost of the services provided under this contract will be approximately $11,500.00 (excluding wetland delineation). 4. Term: The term of this Agreement shall be through March 31, 2004. 5. Payment: Engineer shall invoice the City on a monthly basis for Services performed and any costs and expenses incurred during the previous thirty (30) day period. The City shall pay Engineer within thirty (30) days of receipt of said invoice. 6. Termination: This Agreement may be terminated upon fourteen (14) days written notice of either party. In the event of termination, the Engineer shall prepare a final invoice and be due compensation calculated as described in paragraph 3 for all costs incurred through the date of termination. 7. Documents: All related writings, notes, documents, information, files, etc., created, compiled, prepared and/or obtained by the Engineer on behalf of the City for the Services provided herein shall be used solely for the intended project. 8. Notices: All notices given pursuant to this Agreement shall be sent Certified Mail, postage prepaid, to the parties at the following addresses: The City: The Engineer: City of Yorkville Engineering Enterprises, Inc. 111 W. Fox Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove, IL 60554 Attn: Joseph Wywrot Attn: Peter Wailers G:\PUBLIC\Yorkville12003\Y00327 Faxon Road Plats of Dedication\docs\agreement0l.doc AGREEMENT FOR PROFESSIONAL LAND SURVEYING AND CONSULTING ENGINEERING SERVICES FOR THE FAXON ROAD EXTENSION FROM THE FISHER PROPERTY TO ILLINOIS ROUTE 47 This Agreement, made this day of , 2003 by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation of the State of Illinois (hereinafter referred to as the "City") and Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, Illinois, 60554 (hereinafter referred to as the "Engineer"). In consideration of the mutual covenants and agreements contained in this Agreement, the City and the Engineer agree, covenant and bind themselves as follows: 1. Authorization and Scope: Upon recommendation of the City Engineer and authorization of the Mayor and/or City Administrator, the engineer shall commence work on the project and diligently pursue its completion. 2. Services: Engineer agrees to perform for the City the following Services (hereinafter referred to as the "Services"). a. Perform field and office investigations and establish the boundary lines of the following properties, identified by their P.I.N. See also the attached Exhibit "A". i. 02-17-400-007 ii. 02-17-400-009 iii. 02-16-300-007 b. Order and acquire Commitments for Title Insurance for all parcels to be acquired for Public Right of Way. (a reimbursable expense) c. Perform and provide a USGS Datum Topographic Survey (1 foot contour interval) identifying surface features within 200 feet of the centerline of the proposed route, including but not limited to, roadways, underground and overhead utilities, drainage patterns, fences, driveways, trees (4" caliper and greater), buildings and other structures. It is not anticipated that wetlands exist along this route, but a wetland delineation will be provided if deemed necessary. d. Provide preliminary geometrics of the proposed route and its intersection with Illinois Route 47 for review by both the City and IDOT. e. Once the preliminary geometrics have been approved, Plats of Dedication (minimum of 2) shall be prepared for the proposed right of way with a width as directed by the City, and the right of way monumented in accordance with State Statute. G:\PUBLIC\Yorkville\2003\Y00327 Faxon Road Plats of Dedication\docs\agreement0l.doc (el°, 52 Wheeler Road • Sugar Grove. IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Englnssring Entsrprisss. Inc. September 12, 2003 Mr. Tony Graff City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Faxon Road Plats of Dedication Professional Services Agreement United City of Yorkville Kendall County, IL Dear Mr. Graff: Thank you for the opportunity to submit the attached Professional Services Agreement for Professional Land Surveying and Consulting Engineering services for the above referenced project. The scope of services is include as paragraph 2 of the agreement and has been prepared in accordance with our discussion yesterday. Upon review and approval of this agreement, please indicate City acceptance by signing both of the enclosed agreements and by returning one copy to our office for our file which will serve as our agreement for Professional Services. We look forward to working with your office, the City Council and City Staff on this project. Should you have any questions, please give me a call at 630/466-9350. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Si ' 7IA4 John T. Whitehouse, P.E., P.L.S. Senior Project Manager RGN/JTW/dmg pc: Joe Wywrot, P.E. City Engineer JWF/PGW EEI G:\PUBLIC\Yorkville\2003\YO0327 Faxon Road Plats of Dedication\lgraff07.doc Consulting Engineers Specialising in Civil Engineering and Land Surveying. i I ( '.-1 k i UNITED CITY OF YORKVILLE To: Tony Grafi, City Administrat From: Joe Wywrot, City Engineer IS— Subject: Faxon Road-Plats of Dedication Date: September 12, 2003 Attached find one copy of a proposal from Engineering Enterprises, Inc. to provide surveying and engineering services to determine the centerline of the Faxon Road extension to Route 47 and to prepare the corresponding Plats of Dedication. The Kimball IFIL development to the west of Route 47 calls for Faxon Road to be constructed as a collector road through their site and eventually be extended to Route 47. If Faxon is never extended to Route 47,the site plan would need to be significantly changed and improvements would need to be made along Cannonball Trail to carry the additional traffic. We need to determine the exact location of the road at this time and revise the Kimball Dill plan if necessary to make sure it matches the location of the extension. We also intend to have the right-of-way dedicated at this time to ensure the extension of Faxon to Route 47. FEI proposes to conduct field surveys, perform preliminary design of the Faxon extension, and obtain IDOT approval of the right-of-way location. Once approvals are obtained, they will prepare the legal documents needed to dedicate the right-of-way. These services are estimated to cost $11,500. Please place this proposal on the Public Works Committee agenda of September 22, 2003 for consideration. ENGINEERING ENTERPRISES,INC. TABLE NO.2 DATE: 1/21/02 CONSULTING ENGINEERS PROJECT TRACKING WORKSHEET FOR ENTERED BY: JWF SUGAR GROVE,IL. PROFESSIONAL ENGINEERING SERVICES ROB ROY CREEK HYDROLOGIC AND HYDRAULIC STUDY UNITED CITY OF YORKVILLE, KENDALL CO., IL , iCxIN LRiNa. , : 3 ---;‘.4�� ,�,�. �•� , .. -�y.,.�,c ...,,;; ��,,. ,. - , �� ..,•.., � �„ ORATING �� s i+tt/�tNCi�� ,� t3MN m_ sn i Mkt,.,., .t:^"s3 Tx n, S ...<::. -,046 .. 4, aF 1,.,.�,�� '. t- ek,t'v bks h ......�•°.y. F .,,k" ",T Y �.,�'^ C ,SirNlp �?IF `a.: :xt \ '� Sl„ aE'?t.. '°�'k"h .....,�. "x.... Fyn ,,... ..::;} ..:T ,< r - ,y ��W1y.�,w. s. .. ...N , ,is'. '; ...:, b Y^,'.. .:4 ..�H,��,, ., 11L .<S•..',•;.a a:i � 3 'rod ''''',:-.-0.!, _ ' Y,�:; �-� ,,, f. ®� �� ... PRINCIp!l E'�t513�C�$T� :PROJECT PR EST-RR E �; ,, e � s�: � �,,v �.. ., a �� 3 C1J trT : CAtf PROJ>=G�`I� PR ;'� 1�IEN�t'.� iip� �- - 3 S Y@ la's': ,.i R ,F ,t 4,77,' ''',-;'. 2 F WORI<iF £N I$ E MAi ;ER MANAGER ENGINEER ENtaINEER'MANAGER TECHN `t'ECHN": ' f uRvle"r�iui�vEY�R Tr3�rlw ^��CFIET. .,,..,..� ��...^ 100 Project Initiation Meeting 4 8 8 2 12 6 40 $3,354 200 Meeting With Rob Roy Drainage District Representatives 4 4 6 6 6 26 $2,136 _ 300 Project Initiation Meeting With IDNR-OWR 6 8 12 26 $2,496 400 Compile Topographic and Land Use Information 4 15 8 40 20 4 30 30 15 80 80 326 $24,978 500 Prepare Hydrologic Model(HEC-HMS) 4 8 30 20 62 $5,394 600 Compile Stream Geometry and Stream Roughness Data 2 15 4 20 1 30 30 15 80 80 277 $20,778 700 Prepare Hydraulic Model(HEC-RAS) 4 8 30 16 58 $5,082 800 Calibrate Models 4 6 16 26 $2,424 900 Develop Flood Profiles 2 2 16 20 $1,812 1000 Obtain Flow Certification From IDNR-OWR 2 2 12 16 $1,464 1100 Develop Floodplain Maps 2 2 8 4 4 20 20 60 $4,752 1200 Develop Floodway Maps 2 2 30 10 4 20 20 88 $7,134 1300 Present Preliminary Findings 2 8 8 10 6 34 $2,778 1400 Compile and Produce Summary Report 2 4 30 20 16 72 $5,598 1500 Submit Flood Study To Local Agencies 2 2 8 2 14 $1 218 1600 Submit Flood Study To FEMA 2 2 16 1 21 $1,863 12 1700 Public Hearing 4 4 4 $1,188 MAN-HOUR TOTAL: 52 30y M 5,y82 <t 294 70 15 148 100 30 160 160 37 1178 $94,449 .. le.. '01. -11‘;,, a' .:,..; e..: ,a i,i" wHEoW fAsvFl iOlie1, .F«.,,b „l-`e?�..,n,,,,, i;',+.w0'' :; F�' afP': :F •a''%%� -'1' Principal Engineer E-3 52 hours @ $114 per hour= $5,928 Printin. $500 Senior Project Manager E-2 30 hours @ $105 per hour= $3,150 Su..lies&Misc. Project Manager E-1 82 hours @ $96 per hour= $7,872 Com.uter Senior Project Engineer/Surveyor P-5 324 hours @ $87 per hour= $28,188 Trans.ortation Project Engineer/Surveyor P-4 70 hours @ $78 per hour= $5,460 - Senior Engineer/Surveyor P-3 160 hours @ $69 per hour= $11,040 DIRECT EXPENSES= $500 Engineer/Surveyor P-2 hours Associate Engineer/Surveyor P-1 hours @ $60 per hour= @ $51 per hour= F a,<.�t pori e� ; CAD Manager E-1 15 hours @ $96 per hour= $1,440 En•ineerin.Ex.enses= $47,988 Senior Project Technician T-5 148 hours @ $78 per hour= $11,544 Draftin•Ex•enses= $19,884 Project Technician T-4 260 hours @ $69 per hour= $17,940 $24,690 Senior Technician T-3 hours @ $60 per hour= Administrative Es•enses= $1,887 Technician T-2 hours @ $51 per hour= Associate Technician T-1 hours @ $42 per hour= TOTAL LABOR EXPENSES= Secretary A-3 37 hours @ $51 per hour= $1,887 HOURLY TOTAL= 1178 TOTAL EEI LABOR= $94,449 TOTAL CONTRACT COSTS= 594,9491 G:\PUBLIC\Yorkville12001\YO0112 Rob Roy Creek H 8 H Study\Proposall(fee summary.xls]Worksheet Resource Allocation and Project Budget Engineering Enterprises, Inc. will provide the best resources within our company to provide the best solutions to meet your specific needs. Based on EEI's experience completing a number of these documents, we feel we can facilitate an all inclusive, yet efficient, planning process, prepare the planning report, work with the appropriate agencies, and obtain the regulatory mapping the City seeks. We have included a list of the work items, have projected the resource allocation, and have summarized the overall engineering budget. Table No. 1 below provides a summary of our proposed consulting engineering fees. Table No. 2 presents the project tracking worksheet that was utilized to project the fixed fee value. We have reviewed the fee requirements of past projects with a similar scope, and then based our proposed fees on the amount of resources that will be required to complete this project. As indicated in the Project Approach, we plan to use our GIS software to significantly reduce the project costs for the required topographic information. If the City feels that it may be appropriate to fly the watershed and obtain the aerial topography conventionally, we would be willing to adjust the contract as appropriate. However, please keep in mind that if the City chooses to contract for the aerial photography, the cost increase could be as much as $80,000 to $90,000. TABLE NO. 1: SUMMARY OF CONSULTING ENGINEERING FEES Rob Roy Creek Hydrologic and Hydraulic Study United City of Yorkville,Kendall Co., IL Proposed Method of Task Fee Payment Hydrologic and Hydraulic Study-Prepare Hydrologic $94,949 FF Model For Entire Watershed; Prepare Hydraulic Model For and Map Floodplain and Floodway From Eldamain Road To Baseline Road;and Complete Appropriate Submittals To Local,State,and Federal Agencies(See Detailed Worksheet) Application Fees As Required AC Work With the City and the Developers For Properties As Required HR Along Rob Roy Creek To Manage the Interim Floodplain Meet With Additional Parties(Kendall Co.,Plano,and/or As Required HR Montgomery)To Discuss Expanding the Study Limits Notpc AC=Actual Cost FF= Fixed Fee HR=Hourly Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach Once the flow certification is completed, we will be able to take the BFE's that were established in the modeling effort and define the limits of the floodplain. Once the floodplain is established, we can conduct the required calculations and modeling to define the limits of the floodway. Please note, that we will be able to define the interim floodplain for the properties that may need it, with fairly good confidence, before we obtain IDNR-OWR certification. The interim delineation can then be used for active subdivisions and then refined once the flow certification process is complete. Once we have prepared the preliminary floodplain and floodway maps, we would propose to meet with the City and all other interested parties. At this meeting, we will present our procedure, the preliminary data, and the preliminary floodplain and floodway maps. If the City and all other interested parties are satisfied with the presentation, we will compile a summary report. The summary report and all appropriate applications and application fees will be submitted to IDNR-OWR and FEMA. Once the two agencies find the procedure, models, and maps to their satisfaction, then draft regulatory map(s) will be completed. Following the presentation of the maps at a Public Hearing, the Flood Insurance Rate Maps (FIRM's) would become effective. CONCLUSION The United City of Yorkville officials and staff are taking a proactive approach to protect their existing and future citizens from potential flooding from Rob Roy Creek. EEI will provide the required professional consulting engineering services to prepare the appropriate models, compute the appropriate BFE's, and prepare the appropriate regulatory maps to accomplish this task. We at Engineering Enterprises, Inc. take pride in developing a personalized working approach with our clients. In addition, we will use the best resources within our company to provide the best solutions to meet your specific needs. Lastly, we believe our willingness to listen to your needs, your concerns, and your goals make our firm the right consulting engineering firm for the job. Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach topographic information at a substantially lower cost to the City. To put the cost savings in perspective, we had solicited a proposal from a company to complete the aerial topography and had found that the cost would have been nearly $90,000. Based on the fact that this cost would have nearly doubled the cost of the proposed study, we feel our alternative approach should be quite appealing from a financial and timeline standpoint. Along with the two foot topographic information, we will use aerial photographs and land use information to define the subwatershed characteristics and build the hydrologic model. We propose to utilize the HEC-HMS software, a widely accepted and widely used software package, to build the hydrologic model. Once the hydrologic model is prepared, we will route appropriate storm events through the model to determine the critical duration storm(s) for the area to be studied. In addition to the two foot topographic information that will be obtained through the internet, we will need to augment the topography adjacent to the creek. As part of our work we will perform the field survey's to establish the creek cross sections, and more accurately define the topography within the floodplain. In addition, we will conduct the necessary surveys at all of the required bridges, culverts, or other flow conveyance structures to be able to clearly model flow through those sections. We will use this information along with the stream roughness characterstics to build the hydraulic model. We propose to utilize the HEC-RAS software, which also is a widely accepted and widely used software package, to construct the hydraulic model. Once both models are prepared, we can route the hydrologic information through the hydraulic model and begin to calibrate both models. The calibration of the models will be accomplished by iterating between the two models to match the predicted flows at critical locations within the reach. In addition, if historical information is available, we can use water surface elevations from past storm events to determine if the calculated water surface profiles are consistent with real world events. Once the models are calibrated, we will develop flood profiles for the critical duration storms. Based on historical information, additional calculations and/or using observations from other similar watersheds, we will determine if the flood profiles seem appropriate. Once we are clear that the model is presenting reasonable and acceptable information we will submit our preliminary work to the IDNR-OWR for flow certification. Since the resultant floodplain and floodway maps are dependent on the model flows and model water surface elevations, we feel it is crucial to submit for flow certification at this point in the project approach. If the later portions of the project approach are completed and finalized (i.e. floodplain and floodway delineation, and submittal to FEMA), and then the flows need to be changed, all remaining portions of the study will have to be redone. Therefore, we propose to start this process, now so that the remaining portions of the study can be efficiently completed. Engineering Enterprises,Inc. "' Consulting Engineers Sugar Grove,IL (70 C/i.„.. Yorkville Police Department Incident Report Summary Est% June 23, 2003 through September 12, 2003 07-24-03 1855 030883 Battery 1000 Blk. Sunset Avenue Four juveniles were approached by a subject while walking on Sunset Avenue. The offender bumped and spit on the victim, then threw items at another victim, hitting him several times in the head. The offender left the scene, however, information has been obtained as to their identity. 07-24-03 2115 030884 Criminal Trespass/Mischevious Conduct 2000 Blk. Meadowview Five juveniles were playing in a house under construction. They were on the garage roof upon officer's arrival. All were turned over to their parents. 07-26-03 2054 030894 Warrant Arrest 1400 Blk. Chestnut Lane Subject was arrested for a valid warrant out of DuPage County. 07-29-03 0700 030906 Burglary to Motor Vehicle 800 Blk. Behrens Street An electric guitar was taken from an unlocked vehicle. The property is valued at $500. 07-29-03 0910 030907 Driving While License Suspended Route 126/Route 71 Subject was stopped for not wearing his seatbelt. Subject was found to have a suspended driver's license. Subject was arrested for such and transported to Kendall County Corrections. 07-29-03 1818 030910 Criminal Damage to Vehicle 1400 Blk. Aspen Lane Resident had their vehicle window shot out with a bb while it was parked in the driveway. Damage valued at approximately $200. 07-30-03 2037 030916 Accident with Injuries Route 47/Route 34 Unit 1 and Unit 2 were traveling northbound on Route 47. Unit 1 was in the left lane and Unit 2 was in the right lane. Unit 1 began to change lanes, striking Unit 2. Damage to Unit 1 is in the rear of the vehicle. Damage to Unit 2 was in the front/front fender area. Unit 1 issued citation for Improper Lane Usage. 07-30-03 1935 030914 Criminal Damage to Property Route 34/Diehl Farm Road Juvenile was walking on side of roadway (Route 34) and threw a rock at an oncoming vehicle. The rock struck the vehicle causing minor damage. Juvenile was apprehended and released into their parent's custody. 08-02-03 0150 030925 Possession of Cannabis 100 Blk. N. Bridge Street Owner of motel wanted assistance in removing subjects from the premises. During this, it was found that all subjects were under the age of twenty-one and had been drinking. Open alcohol was found in the room as well as cannabis. All three were charged with Possession of Cannabis and Consumption of Alcohol and taken into custody. 08-02-03 0614 030926 Accident with Injuries Fox Street/S. Main Street Unit 2, while traveling westbound on Fox Street at the intersection of South Main Street, was struck by Unit 1, which was traveling on South Main Street at Fox Street. Unit 2 left the roadway and struck a vehicle parked at 601 South Main Street. 5 of 11 Incident Report Summary - 030731 to 031113.doc '2 Yorkville Police Department Incident Report Summary E June 23, 2003 through September 12, 2003 <LE `%- 08-03-03 0136 030930 No Valid Driver's License Route 47/Fox Street Subject was speeding. During the traffic stop, it was found that the subject did not have a valid driver's license. Subject was arrested for such and transported to Kendall County Corrections. 08-04-03 0700 030936 Residential Burglary 200 Blk. W.Hydraulic Ave. Officers were called to the location. Victims stated someone entered their apartment through an unlocked window and took approximately $100 currency from their dresser drawer. 08-04-03 2325 030937 No Valid Driver's License 2800 Blk. N. Bridge Street Subject was stopped for speeding. Subject was found not to have a valid driver's license. Subject was arrested for such and transported to Kendall County Corrections. 08-06-03 0726 030943 Driving While License Suspended Van Emmon St/Mill St Subject was stopped for speeding. It was found that subject had a suspended driver's license and was arrested for such. 08-08-03 1335 030957 Driving While License Suspended 100 Blk. Colonial Parkway Subject was known to be suspended and was seen driving. Subject was stopped and arrested for such. 08-09-03 0004 030958 Driving Under the Influence of Alcohol Route 47/Corneils Road Officers received a call of a possible intoxicated driver northbound on Route 47 at Route 34 received by Dispatch from a cell phone caller. Upon stopping the suspect vehicle, the driver failed field sobriety tests and was arrested for Driving Under the Influence of Alcohol. 08-09-03 2339 030961 Driving While License Revoked Route 34/Route 47 Subject was stopped and arrested for Driving While License Revoked. 08-10-03 0110 030962 Driving While License Suspended/Cannabis Route 47/Washington St. A traffic stop was conducted on a vehicle for having no rear registration plate light. The driver was found to have a suspended driver's license and arrested for such. Upon a search of the vehicle incident to arrest, a green leafy substance(tested positive for cannabis) was located in the vehicle and both the driver and passenger were arrested for such. 08-10-03 0210 030963 Accident with Injuries Route 47/Corneils Road Unit 1 was northbound Route 47 about 3/10 mile north of Corneils Road. Driver stated they swerved, lost control of the vehicle. The vehicle rolled into the ditch and ended up in the corn field. Driver was cited for Illegal Transportation of Alcohol, Failure to Reduce Speed to Avoid an Accident, Operating an Uninsured Motor Vehicle and Improper Lane Usage. Driver and two passengers taken to Copley Hospital by BKEMS personnel. 6 of 11 Incident Report Summary - 030731 to 031113.doc CIT 1 Yorkville Police Department Incident Report Summary EST ' June 23, 2003 through September 12, 2003 LLE 08-11-03 1450 030969 Driving While License Suspended/Warrant Route 126/Route 71 Subject was stopped due to the registered owner not possessing a driver's license and having a suspended driver's license. It was later found the subject also had a valid warrant out of DuPage County for their arrest and was served with such. 08-12-03 0622 030973 No Valid Driver's License Route 34/McHugh Road Subject was stopped for a traffic violation. It was found that the subject did not possess a valid driver's license and was arrested for such. 08-12-03 1526 030976 Possession of Paraphernalia/Alcohol 600 Blk. Route 34 Subjects were seen drinking alcohol in their vehicle. Upon further investigation, a warrant was found on the passenger. Drug paraphernalia was located and the driver gave officers a false name. After later identification of the driver, they were charged with Obstruction of Justice. 08-15-03 0940 030982 Driving While License Suspended Route 47/Van Emmon St. Subject was stopped for Driving While License Suspended(license was expired in 2000.) Subject was arrested for such and cited for Mandatory Insurance. 08-15-03 1651 030985 Threats 1900 Blk. Route 34 Victim stated a former employee contacted them and made threats. 08-15-03 1920 030986 Criminal Damage to Property 100 Blk. West Route 34 Victim stated while their vehicle was parked, person(s)unknown damaged the driver's side rear door of the vehicle. Damage estimated at $200. 08-15-03 2000 030988 Criminal Damage to Vehicle 500 Blk. Countryside Cntr. Subject parked their vehicle at this location's parking lot. Upon returning, they noticed the front windshield had been smashed out. Damage estimated at $300. 08-17-03 0110 030993 Curfew/Criminal Trespass 900 Blk. Mill Street Officers were dispatched to the location. Four juveniles were found on the property. Juveniles were detained and then released to their parents. 08-17-03 1000 030996 Retail Theft 1400 Blk. N.Bridge Street Employees stated an unknown subject pumped $29 of premium fuel and did not pay for it. 08-20-03 0700 031010 Burglary 100 Blk. Route 126 Victim noticed a ring missing from their apartment on 08-20-03. Victim stated their apartment was broken into on 08-18-03, but they did not notice anything missing at that time. Ring valued at $2500. 7 of 11 Incident Report Summary - 030731 to 031113.doc Yorkville Police Department Incident Report Summary EST Ri� 1638June 23, 2003 through September 12, 2003 1$4, .7,2 y9 08-20-03 0845 031012 Reckless Driving 200 Blk. S.Bridge Street Victim stated another vehicle attempted to back up into her vehicle, causing her to strike a curb, giving her a flat tire and damaging her tire rim. Damage estimated at$250. 08-21-03 0745 031015 Retail Theft 1400 Blk. N.Bridge Street Unknown subject pumped fuel and did not pay for it. Fuel valued at $21.78. 08-23-03 0453 031022 Driving Under the Influence of Alcohol Route 47/Fox Street Officer observed subject turn off of River Road onto southbound Route 47 improperly. Upon stopping the subject, the Officer detected a strong odor of an alcoholic beverage emitting from the subject's facial area. Subject failed field sobriety testing and was taken into custody for DUI. Upon giving the subject a breath test, the subject registered a .16 blood alcoholic content(BAC). Subject was also cited for Improper Lane Usage. 08-23-03 1055 031026 Retail Theft 1400 Blk. N.Bridge Street Suspect drove away without paying for $9.01 of fuel. 08-23-03 2230 031031 Unlawful Consumption of Alcohol 1300 Blk. Coralberry Court Reporting Officers were dispatched to a residence for a report of underage drinking. Upon arrival, nine adults and seven juveniles were arrested for Unlawful Consumption of Alcohol. Several party- goers ran away from police upon arrival. Oswego Police Department, Plano Police Department and Kendall County Sheriff's Office assisted Yorkville Police Officers. One juvenile was transported to Copley Hospital for extreme intoxication. 08-24-03 1925 031034 No Valid Driver's License/Warrant Route 47/Orange Street Driver was arrested for No Valid Driver's License and a warrant out of DuPage County. Driver was also cited for Operating Uninsured Motor Vehicle. 08-25-03 0142 031035 Driving Under the Influence of Alcohol State Street/Fox Street Yorkville Police found the subject asleep in their vehicle on State Street north of Fox Street. Subject was later taken into custody for Driving Under the Influence of Alcohol. 08-27-03 1246 031042 Driving While License Suspended Route 47/Route 34 Subject was arrested for Driving While License Suspended and transported to Kendall County Corrections for booking and bond procedures. 08-28-03 1945 031048 Accident With Injuries Route 34/Route 47 Unit 2 was eastbound on Route 34 at Route 47. Unit 1 was westbound on Route 34 turning left onto southbound Route 47. Unit 1 turned in front of Unit 2. Unit 1 was cited for Failure to Yield. 08-30-03 0810 031059 Theft 1200 Blk. Badger Street During the past week, unknown person(s) have taken clean fill (dirt) from a lot without permission. Fill valued at $300. 8 of 11 Incident Report Summary- 030731 to 031113.doc Yorkville Police Department Incident Report Summary EST%F-,-1'36 June 23, 2003 through September 12, 2003 08-30-03 0130 031060 Criminal Damage to Property 100 Blk. Colonial Parkway Unknown person used a sharp object to scratch the hood, driver's side doors and trunk of victim's vehicle. Damage estimated at$200. 08-30-03 1900 031063 Driving While License Suspended Route 126/Route 71 Subject was arrested for driving while license suspended. 08-30-03 2123 031064 Warrant Arrest Riverfront Park Subject was arrested by Yorkville Police for a Lake County warrant. 08-31-03 1946 031068 Domestic Trouble 300 Blk. Olsen Street Victim wanted her adult daughter removed from the residence because the daughter had ransacked the place and was intoxicated. 08-31-03 2001 031069 Accident With Injuries Route 47/Fox Street Driver of Unit 1 turned left in front of Unit 2 (a motorcycle). Minor front end damage to Unit 1, extensive front and gas tank damage to Unit 2. All subjects refused medical treatment; Unit 2 driver sustained minor injuries. Driver of Unit 1 cited for Failure to Yield—Turning Left. 08-31-03 2049 031070 Violation of Order of Protection 300 Blk. Olsen Street Victim wished to report a possible violation of an Order of Protection. 08-31-03 2300 031071 Harassing Telephone Calls 300 Blk. Walter Street Victim reported receiving several calls from a person in Colorado. 09-03-03 1300 031078 Theft $300 and Under 400 Blk. E.Somonauk St. Victim reported a lawn statue stolen from his property. Value of property—approximately $80. 09-04-03 1300 031082 Driving While License Suspended Van Emmon St/Heustis St Subject failed to yield at the stop sign at Van Emmon Street turning north onto Heustis Street, almost striking Reporting Officer. R/O stopped vehicle and discovered subject was driving on a suspended driver's license. 09-04-03 1434 031083 Assist Ambulance Riverfront Park Subject fell over possibly a balance beam, facing forward, struck her head. Subject had a cut from the forehead to the eyebrow area. Victim transported to hospital. 09-05-03 1635 031086 Burglary from Motor Vehicle 200 Blk. E.Veterans Pkwy. Subject stated they parked their vehicle at the Jewel and went to use the bank, not locking the vehicle's doors. Upon returning to the vehicle, subject found wallet missing from the console by the front seat. Wallet contained approximately $300 cash. 9 of 11 Incident Report Summary - 030731 to 031113.doc Yorkville Police Department Incident Report Summary June 23, 2003 through September 12, 2003 -4LE 1♦ 09-05-03 1955 031087 Warrant Arrest Yorkville High School Subject was located at a school event. Officers knew subject to have a valid warrant. Subject was taken into custody for the warrant out of Kendall County for Failure to Appear—Unlawful Possession of Cananbis Under 2.5 Grams. 09-05-03 1940 031088 Criminal Damage/Criminal Trespass/Battery...1300 Blk. Evergreen Lane One male juvenile was playing on a construction site having a dirt/rock fight with approximately eight other juveniles. Juvenile threw a rock at a construction trailer creating a large dent. Another juvenile then threw a rock at another juvenile, striking him in the ear. Damage amount is unknown at this time. 09-06-03 1539 031090 Domestic Battery 100 Blk. Colonial Parkway Officers responded to the residence for a report of a domestic battery. Victim stated her boyfriend had hit her in the head after breaking up. Violator left residence prior to Officer's arrival. Violator not located by Officers that evening. Victim will go to Kendall County State's Attorney's Office for charges and Order of Protection. 09-07-03 0300 031092 Suspicious Vehicle Route 34/East Main Street Reporting Officers were speaking to subject and his girlfriend who were arguing. RIO observed subject remove a cannabis pipe and a bag of cannabis from his pocket. Subject did not know they were being watched. RIO believes that subject was going to throw the items away as to not be found with them. 09-07-03 0745 031093 Criminal Damage to Property 1400 Blk. Cottonwood Trail Subject contacted police to report that their vehicle had been egged by unknown subjects. Damage to vehicle valued at $100. 09-07-03 2110 031095 Lost Articles East Kendall Drive Subject found bag with digital camera inside. Officer looked at pictures and recognized owner in the pictures. Bag with all contents returned to owner who stated the bag was left on top of a vehicle by accident. 09-07-03 2030 031096 Criminal Damage To Property Route 47/Main Street Outdoor decorative lights were torn down from the gazebo. Multiple bulbs were broken. Possible suspects. There is an ongoing investigation. 09-08-03 0018 031098 Domestic Situation 100 Blk.W.Kendall Drive Two subjects were involved in a domestic situation in which they were arguing with each other. 09-08-03 1821 031101 Criminal Damage to Property Yorkville High School Victim's vehicle was "keyed"while parked in the Yorkville High School parking lot. Damage to vehicle is estimated at over$500. 10 of 11 Incident Report Summary - 030731 to 031113.doc iska.�'Ty s Yorkville Police Department Incident Report Summary EST June 23, 2003 through September 12, 2003 09-09-03 1856 031104 Warrant Arrest Van Emmon St./S.Main St. While assisting the Plano Police Department with a case, subject was found to have a valid warrant and was arrested for such. 09-11-03 1245 031108 Possession of Cannabis/Drug Equipment River Road/Church Street Subject stopped for not wearing a seatbelt. Odor of burnt cannabis was detected. A search of the vehicle was made where cannabis and drug paraphernalia was located. Subject arrested for such. 09-11-03 1514 031109 Driving While License Revoked Countryside/Marketview Subject was stopped and arrested for Driving While License Revoked, Operating Uninsured Motor Vehicle and No Seatbelt. 09-12-03 0030 03-1111....Domestic Situation/Theft Under $300 1400 Blk. Cottonwood Trail Victim stated after a domestic argument with ex-girlfriend, suspect left with some property belonging to the household. Property valued at $150. 09-12-03 0830 031112 Burglary From Motor Vehicle 200 Blk. Morgan Street Car parked in roadway in front of garage/service station. Vehicle's window broken out with cinder block. CD Player removed from vehicle valued at $250. Vehicle damage valued at $650. 09-12-03 0830 031113 Burglary From Motor Vehicle 200 Blk. Morgan Street Car parked in roadway in front of garage/service station. Vehicle damaged from cinder block being thrown at another vehicle. Nothing taken from inside vehicle. Vehicle damage valued at $500. 11 of 11 Incident Report Summary - 030731 to 031113.doc /1\-tf)ki(4 -"( PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement is entered into this day of , 20_, by and between Envirogen, Inc. and ("Client"). In consideration of the mutual covenants and agreements set forth in this Agreement,Envirogen and Client agree as follows: 1.SERVICES. Envirogen agrees to perform the engineering,consulting,training and other services described in the Proposal dated September 23,2003 (hereinafter the"Proposal")and in the letter dated September 23,2003 to Anton Graff,City Administrator of the United City of Yorkville. This letter is included as Exhibit 1 to this Professional Services Agreement. All terms and conditions of the Proposal, and all modifications and amendments thereto,including any special qualifications,conditions or limitations,are incorporated into this Agreement by reference and are subject to the terms of this Agreement. This Agreement and the Proposal may be modified only in writing signed by Envirogen and Client. 2. FEES FOR SERVICES. Client shall pay Envirogen for services the full amount of the single price quoted in the Proposal. Any price designated in the Proposal as an Estimate shall not constitute a quotation of a single price,but shall be for estimated or budgeting purposes only. In the event that the Proposal quotes a price on a time and materials basis rather than on a single price basis,Client shall pay Envirogen for services in accordance with the provisions of the Standard Rate Schedule attached to the Proposal and made a part of this Agreement. Payment is due within 30 days of the date of invoice by Envirogen to Client. Envirogen will submit invoices to Client upon completion of services,or upon the completion of discreet phases of the project services if the Proposal identifies such Phases. A late service charge of 11/2%per month,or the highest rate allowed by applicable law,whichever is lower,will be added to all amounts outstanding more than thirty days after invoice. Client agrees to pay all applicable taxes. Client agrees to reimburse Envirogen its full costs of collection of any amounts due and unpaid after sixty days,including attorney's fees,court costs,interest,and the reasonable value of Envirogen's time spent on collection of such amounts. 3. PROFESSIONAL STANDARDS AND WARRANTY. Envirogen will exercise reasonable skill and judgement and will perform its services under this Agreement in accordance with generally prevailing professional standards existing in the locale and at the time where and when the services are performed. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES EITHER EXPRESSED OR IMPLIED. 4. CONFIDENTIALITY. Envirogen and Client shall retain as confidential all information and data provided to it by the other party to this Agreement which: (i) relate to technologies, formulae, procedures, processes, methods, trade secrets, ideas, improvements, computer programs, and similar information;or(ii)are designated in writing as confidential at the time of provision to the party. Confidential information shall not be disclosed to any third party,unless required by law or authorized in writing by the Client. Provided,however,that nothing herein shall be interpreted as preventing either party from disclosing and/or using such confidential information or data: (i)when the information or data are actually known to the receiving party before being obtained or derived from the transmitting party; or(ii)when information or data are generally available to the public without the receiving party's fault at any time before or after it is acquired by the transmitting party;or(iii)when the information or data are obtained or acquired in good faith at any time by the receiving party from a third party who has obtained the same in good faith and who is not under any obligation to the transmitting party with respect thereto;or(iv)where a written release is obtained by the receiving party from the transmitting party. 5. RECOGNITION OF RISK. Client recognizes that Envirogen's performance under this Agreement is subject to risk. The client recognizes the risks associated with future changing regulatory requirements and standards,absolute definition of subsurface conditions,regulatory reporting and disclosure requirements,environmental characteristic changes over time and evolving remedial and investigative techniques are not the responsibility of Envirogen. Envirogen's professional services have been performed, findings obtained, and recommendations prepared in accordance with generally accepted engineering and hydrogeologic principles and practices under similar conditions during the same timeframe at the same locality. Envirogen makes no other warranty or guarantee,express or implied,in connection with this Agreement,the performance of the services or in any report,opinion or other document developed as part of the services. 6.CLIENT OBLIGATIONS.Client shall furnish or make available to Envirogen such documents and information regarding conditions at the site where the services described in the Proposal are to be performed by Envirogen as Envirogen may require,including without limitation,all information available to Client with respect to any hazardous or solid wastes,substances,contaminants,pollutants,underground obstruction,utilities,underground piping, site history,utility lines and manufacturing specifications,requirements and processes. Envirogen is entitled to rely upon information supplied by the Client,or Client's engineers or consultants,without independent verification by Envirogen. Client shall provide for Envirogen's right to enter the project site and/or adjacent properties as necessary for Envirogen to complete its responsibilities under this agreement. Client shall procure all necessary entry permits and shall hold harmless and indemnify Envirogen for claims of trespass or property damage required in providing the services described in this Proposal,except where Envirogen is negligent or has violated the Client's specific written instructions. Client shall be responsible for repairs to all roadways, paved areas and right-of-way resulting from Envirogen's performance of services under this Agreement. Client shall provide access and work space at the site for Envirogen and any subcontractor performing services under this Agreement. Client shall ensure the timely cooperation of Client's employees as reasonably requested by Envirogen in the performance of services under this Agreement. 1 7. DOCUMENTS AND USE OF INFORMATION. All documents furnished by the Client to Envirogen shall, at the Client's written request,be returned to Client upon completion of the services of this Agreement,provided that Envirogen may retain one copy of all such documents for its files. Final reports,including drawings,plans and specifications prepared by Envirogen for the Client shall be the sole property of the Client upon full payment by Client due under this Agreement. Envirogen shall retain possession and ownership of all calculations,internal memoranda,and other work papers relied upon by Envirogen to prepare such final reports,and Envirogen may retain copies of such final reports. Client may use any final reports of findings,plans designs,engineering work,and any educational training materials,as Client wishes;however,Client shall indemnify and hold harmless Envirogen from and against any and all claims,damages,losses and expenses arising out of the use by Client of such reports and materials other than in connection with the completion by Envirogen of the work described in the proposal. Envirogen shall be entitled to use any information, technology, procedures, processes or methods learned or developed by Envirogen from its provision of services under this Agreement. Envirogen shall retain all the rights entitled to all patentable and unpatentable inventions,including confidential know-how,developed by Envirogen for provision of services under this Agreement. Envirogen grants to Client a royalty-free,non-exclusive,nonassignable license as to such inventions and know-how to use in the same facility and/or location described in the Proposal. Envirogen may use Client's name and a general description of work performed by Envirogen for Client in Envirogen's promotional materials and for other purposes. S. PROJECT DELAY. Envirogen is not responsible for any delay caused by acts of God,acts of third parties,weather conditions not reasonably foreseeable, intervention of public authorities, inability without the fault of Envirogen to obtain permits necessary to perform services under this Agreement,work stoppages,changes in applicable federal,state or local regulations after the date of this Agreement,failure of Client to provide access to information requested by Envirogen to perform its services under this Agreement,or any other condition or event which is beyond the reasonable control of Envirogen. In the event of any such delay,Envirogen shall be entitled to a reasonable additional time to perform the services described in the Proposal. Envirogen shall be entitled to be compensated for its additional fees and costs caused by such delay. If Envirogen is unable to begin performing the services described in the Proposal,through no fault of its own,within 14 days of the anticipated commencement date,then Envirogen shall have the option at its sole discretion to: (i) extend the commencement date and completion date by a length of time equal to the delay; or (ii) extend the commencement and completion dates to dates mutually acceptable to Envirogen and Client;or(iii)amend the time required for performance and/or the amount due under this Agreement through changes to this Agreement mutually agreed to by Envirogen and Client;or(iv)terminate this Agreement. If Envirogen fails through its fault to commence performing the services described in the Proposal within 14 days of the anticipated commencement date, then Client shall have the option to(i)extend the commencement and completion dates to dates mutually acceptable to Envirogen and Client;or(ii) terminate this Agreement. 9. PROJECT CHANGES. Client may at any time prior to completion of the services under this Agreement request modifications in such services by written order. Such changes shall not become a part of this Agreement unless agreed to in writing by Envirogen. Client shall be responsible for any additional fees or costs of Envirogen resulting from such changes. If such changes cause an increase in the time for performance or services under this Agreement,Envirogen shall be entitled to an appropriate extension of time for performance. Notwithstanding any other provision of this Agreement, an oral order for changes from Client to Envirogen(including directions or instructions given in person or by telephone)shall constitute a valid change order under this Agreement,provided that Envirogen gives Client written notice within ten days of such oral order stating that Envirogen regards the oral order as a change order and that Envirogen agrees to the change. 10. INSURANCE. Upon request Envirogen shall furnish copies of insurance certificates showing that Envirogen maintains the following insurance coverages: Worker's Compensation Statutory Employer's Liability $100,000 each occurrence,$500,000 aggregate General Liability $1,000,000 each occurrence Automotive Liability $1,000,000 each occurrence Professional Liability $1,000,000 11.LIABILITY FOR WASTE MATERIALS.Envirogen is not,and has no authority to act as,a generator,treater,storer,transporter,disposer,or owner or operator of any hazardous substances or wastes,pollutants,contaminants,or manufacturing operations or processes located, found or identified at the site of the services described in the Proposal. Any hazardous or solid waste identified,discovered or encountered by Envirogen at the site shall remain the responsibility of the Client, and shall at no time become the property of Envirogen. Any arrangements for the treatment, storage,transport, or disposal of any hazardous or solid waste which may be made by Envirogen shall be at the specific direction of the Client and shall be made solely on the Client's behalf and for the Client's benefit. Client shall sign any and all manifests required for the removal,transportation and disposal of hazardous wastes. Client shall indemnify and hold harmless Envirogen from any and all claims,damages,suits,losses and expense(including attorney's fees and other costs for defense)in any way arising from such arrangements. 12. INDEMNIFICATION. Envirogen agrees to indemnify and hold harmless Client,its directors,officers,employees and agents,and against any and all claims,demands,causes of action,liability and costs(including attorneys'fees and other costs of defense)for damages to property or injuries or death of any person arising out of any negligent act or omission or willful misconduct of Envirogen,its employees,or agents in the performance of services under this Agreement;provided,however,Envirogen will not be obligated to indemnify Client against liability arising as a result of Client's or its directors', officers',employees',agent's or contractors'or subcontractors'negligence or intentional misconduct. 2 Client agrees to indemnify and hold harmless Envirogen,its directors,officers,stockholders,employees,agents and subcontractors from and against any and all claims,demands,causes of action(including third party claims,demands,or causes of action for contribution or indemnification),liability and costs (including attorneys'fees and other costs of defense)which arise out of or result from:(i)any release or threatened release of hazardous or solid wastes, substances,pollutants,contaminants or gas,liquid or solid materials,or any failure to detect or evaluate the existence or release of such materials;(ii)any holding or claim that Envirogen or any of its subcontractors is a"generator"or"transporter"of hazardous wastes or an"operator"of the site,as such terms are used or defined under state or federal law;or(iii)any negligent act or omission of Client,its employees'agents,other consultants or contractors or any third party or entity,or any willful misconduct of such persons. 13. LIMITATION OF LIABILITY. Except for(i)claims covered under the policies of insurance and policy limits stated in this Agreement and(ii) circumstances caused by the willful misconduct of Envirogen,any and all liability for claims for damages by Client against Envirogen,whether based upon contract,tort,strict liability,breach of warranty,professional negligence,or otherwise,shall be limited to the lesser of(i)Client's cost to repair damage caused by the acts or omissions of Envirogen or(ii)$50,000. In no event shall Envirogen be responsible for any special,indirect,incidental or consequential damages(including loss of profit)incurred by Client as a result of Envirogen's performance or nonperformance of services under this Agreement. All claims in connection with services performed under this Agreement shall be deemed waived unless made in writing and received by Envirogen within one year after Envirogen last performed substantial work at the site. 14. STORAGE AND SAMPLES. Samples may,at Envirogen's sole discretion,be (i)discarded by Envirogen thirty days after submission of a report regarding such samples;or(ii)returned to Client for final disposition by Client;or(iii)disposed of by Envirogen at Client's direction in accordance with all applicable laws and regulations. All disposal of samples shall be at Client's costs. Envirogen may make reasonable storage charges for samples and other materials held by Envirogen at Client's direction in excess of thirty days. 15. TERMINATION. In the event of default in the performance of this Agreement,the nondefaulting party may terminate this Agreement upon 14-days written notice to the defaulting party. This Agreement may be terminated without default if Envirogen in its sole discretion determines that continuation of work would create an unnecessary or unreasonable safety or health risk to its employees or others,or that subsurface conditions,contamination or other conditions differ significantly from conditions,events or contaminants which were reasonably foreseeable as of the date of this Agreement. In the event of such termination neither party shall have any further liability to the other party with respect to this Agreement except with respect to fees and costs owed by Client to Envirogen. Client shall have the right to suspend work under this Agreement by written notice to Envirogen. In the event of such suspension,Envirogen shall have the right at any time during such suspension to terminate this Agreement by giving written notice of termination to Client. In the event of termination for any reason,Envirogen shall be entitled to payment for all costs and service performed up to and including the date of termination. Notwithstanding any other provision of this Agreement or any provision or quote in the Proposal,in the event that this Agreement calls for payment on a single price basis,payment to Envirogen upon termination shall be based instead upon Envirogen's Standard Rate Schedule in effect at the time of such termination. 16. SUBPOENAS. The Client shall pay after notification by Envirogen all time charges and expenses resulting from Envirogen's required response to subpoenas issued by any person or entity in connection with Envirogen's provisions of services under this Agreement, charges to be based upon Envirogen's Standard Base Rate Schedule in effect at the time the subpoena is served. 17. INDEPENDENT CONTRACTOR. Envirogen shall be considered to be an independent contractor and not an employee,agent,representative or joint venturer of Client. Envirogen shall determine the time,manner,means and method of providing services under this Agreement and shall furnish all labor,tools and equipment necessary to perform such services;provided,however,that Envirogen shall not be responsible for the negligence of Client or any other person or entity in the design or selection of a specific manner, means, method or technique which is required by Client or Client's specifications. Envirogen shall be solely responsible for the compensation,benefits,contributions and taxes,if any,of its employees and agents. 18.CLIENT REPRESENTATIVE.Client shall designate in writing a person to act as Client's representative with respect to the services to be performed under this Agreement. Such person shall have complete authority on behalf of Client to transmit instructions,receive information,and interpret and define Client's policies and decisions to and from Envirogen with respect to this Agreement. 19. SAFETY. Envirogen will perform work only under safe conditions. Client will be responsible for all costs incurred by Envirogen for safety or security measures required by hazardous job conditions. Envirogen has the right to terminate this Agreement if,in its sole discretion,such termination is necessary for safety or health reasons. 20. ASSIGNMENT AND SUBLETTING. This Agreement is binding on heirs,successors and assigns of the parties. This Agreement may not be assigned by Client to any third party without the express written consent of Envirogen. Envirogen shall have the right to transfer,assign,or sublet all or any portion of its rights and obligations hereunder upon 30-days'written notice to the Client. 3 21. NOTICE OF LIEN RIGHTS. AS REQUIRED BY LAW,ENVIROGEN HEREBY NOTIFIES CLIENT THAT PERSONS,COMPANIES,OR CONSULTANTS FURNISHING LABOR,MATERIALS,OR PROFESSIONAL SERVICES INVOLVING CONSTRUCTION ON CLIENT'S LAND MAY HAVE LIEN RIGHTS ON THE CLIENT'S LAND AND BUILDINGS IF NOT PAID. THOSE ENTITLED TO LIEN RIGHTS IN ADDITION TO ENVIROGEN ARE THOSE WHO CONTRACT DIRECTLY WITH THE CLIENT OR THOSE WHO GIVE THE CLIENT NOTICE WITHIN 60-DAYS AFTER THEY FURNISH LABOR,MATERIALS OR PROFESSIONAL SERVICES FOR THE CONSTRUCTION. ACCORDINGLY CLIENT PROBABLY WILL RECEIVE NOTICES FROM THOSE WHO FURNISH LABOR,MATERIAL OR PROFESSIONAL SERVICES FOR THE CONSTRUCTION,AND SHOULD GIVE A COPY OF EACH NOTICE RECEIVED TO ITS MORTGAGE LENDER,IF ANY. ENVIROGEN AGREES TO COOPERATE WITH THE CLIENT AND THE CLIENT'S LENDER,IF ANY,TO SEE THAT ALL POTENTIAL LIEN CLAIMANTS WHO SEPARATELY CONTRACT WITH ENVIROGEN ARE DULY PAID. 22. PRECEDENCE. The terms and conditions of this Agreement shall take precedence over any inconsistent or contradictory provision contained in any Client-issued purchase order,requisition,notice to proceed or similar document regarding Envirogen services. The terms and conditions of the Proposal shall take precedence over any inconsistent or contradictory provisions of this Agreement and any Client-issued document. 23. ENTIRE AGREEMENT. The terms and conditions set forth herein constitute the entire Agreement of the parties relating to provision of services by Envirogen to Client. All previous proposals (except that Proposal identified in the paragraph above entitled "Services"), offers and other communications relative to the provision of services by Envirogen, oral or written, are hereby superseded, except to the extent that they have been expressly incorporated herein. 24. SEVERABILITY. If any of the terms and conditions of the Agreement shall be finally determined to be invalid or unenforceable,in whole or part, the remaining provisions of this Agreement shall remain in full force and effect and binding upon the parties. 25. SURVIVAL. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating responsibilities or liability between Client and Envirogen shall survive the completion of services under this Agreement and the termination of this Agreement. 26. GOVERNING LAW. This Agreement shall be governed by and interpreted pursuant to the rules of the State of Illinois. 27. EFFECTIVE DATE. This Agreement shall take effect upon acceptance and execution by both parties. 28. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. Envirogen,Inc. is an equal employment opportunity employer and is a federal contractor. Consequently, the parties agree that,to the extent applicable,they will comply with Executive Order 11246,the Vietnam Era Veterans Readjustment Assistance Act of 1974 and the Vocational Rehabilitation Act of 1973 and also agree that these laws are incorporated herein by reference. IN WITNESS WHEREOF,the parties hereto,acting through duly authorized persons have executed this Agreement as of the date and year first sE above. ENVIROGEN CLIENT By: By: Title: Director Title: Dated this day of 2003 Dated this day of ,20 ref:T:\Marketing\Yorkville\PSA-United City of Yorkville.wpd September 23,2003 4 1150 N.Fifth Avenue,Suite C �/ St.Charles,Illinois 60174-1231 Tel: 630/762-1400 September 23, 2003 Fax: 630/762-1402 www.envirogen.com Mr. Anton Graff City Administrator United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 Dear Mr. Graff: Thank you for the time and consideration afforded us during our discussion of the Illinois Brownfield Program. This letter will summarize Envirogen's brownfield services. Under the grant program, Envirogen will perform Phase I and Phase II environmental assessments, prepare cleanup plans, and, oversee site remediation according to the IEPA's Tiered Approach to Corrective Action(TACO) regulation and guidance. Each site currently being considered will require a unique scope of work. Some will require complete assessments, others may not. Some will require extensive remediation, others may not. As part of the process of enrolling the City of Yorkville into the Brownfield program, a proposal for each site will be written and included with the original grant application and amendments. This proposal will contain a clearly defined scope of work, a budget, and a schedule for completing the work. The budget contained in the proposal will be based on the scope of work, an estimate of the time required to complete the work and Envirogen's hourly fee schedule. Envirogen will not begin any work without approval by the United City of Yorkville. A current fee schedule is enclosed. Envirogen will prepare a grant application on behalf of the United City of Yorkville at no cost to the City. If the City does not receive a grant there is no further obligation to Envirogen. However, if Envirogen does secure a grant, and the City chooses another firm to perform the work, Envirogen would request payment of$5000 for our efforts in securing the grant. Envirogen will complete all quarterly progress reports and a final grant report. We will also prepare amendment requests to add additional sites to the original grant. If you have any questions or require additional information, please contact me at(630) 762-1400. Sincerely, Kenneth R. Bacus ENVIROGEN Brownfields Coordinator Cost-effective leadership for a cleaner environment ENVIROGEN, INC. 2003 BROWNFIELDS FEE SCHEDULE Title Rate Principal $165.00 Engineer Geologist Planner Senior $135.00 Engineer Geologist Planner Project $110.00 Engineer Geologist Planner Environmental Scientist Designer Professional Level Ill $95.00 Engineer Geologist Planner Environmental Scientist Designer Professional Level II $80.00 Engineer Geologist Planner Environmental Scientist Designer Professional Level I $75.00 Engineer Geologist Planner Environmental Scientist Designer Technician Level IV $62.00 Level III $51.00 Level II $43.00 Level I $41.00 Administrative $50.00 Administrative Asst Word Processor Page 1 of 2 ENVIROGEN, INC. 2003 BROWNFIELDS FEE SCHEDULE Vehicle (day) $75.00 Copies (each) $0.20 Faxes (per page) $1.00 Mileage (per mile) $0.45 Disposable Bailers (2") $8.00 Disposable Bailers (1") $7.00 Sampling Cord (foot) $0.18 Sampling Gloves (pair) $0.90 Neoprene Gloves (pair) $2.00 Distilled Water(gallon) $1.95 Alconox(gallon) $1.00 Caution Tape(roll) $18.00 Samples Baggies (box) $3.00 EPA 5035 Sampling Syringe (each) $0.60 Encore Sampler(each) $8.00 Sorbent Pad (each) $2.00 Steel Well Lock(each) $8.00 2" Grippers(each) $25.00 Disposable Camera (each) $10.00 Laptop Computer(day) $75.00 LCD Projector(day) $100.00 Digital Camera (day) $20.00 Misc. Sampling Supplies(day) $2.00 Soil Probe (day) $25.00 Interface Probe (day) $45.00 Water Level Indicator(day) $45.00 PID (day) $90.00 Slug Test Equipment(day) $125.00 Cond./Temp/pH Meter(day) $35.00 Hand Auger(day) $25.00 Sludge Judge(day) $35.00 Laser Level (day) $45.00 Field Boat(day) $50.00 Reimbursables Cost + 10% Envirogen reserves the right to change rates and fees after December 31, 2003. ref tknarketing12003Fee-Schedule-Brownfields.xls Page 2 of 2 D C/ ` A ' '"--,I 1 i f ' 14: '') ,' ry �_ 4i#l °• United City of Yorkville Memorandum Y I' i ' P EST. 4 1836 800 Game Farm Road � -�� Yorkville, Illinois, 60560 pI. I m O4 Telephone: 630-553-4350 0 Fax: 630-553-7575 <LE ' Date: October 3, 2003 07 To: Mayor & City Council From: Traci Pleckham - Finance Director CC: Treasurer Powell, Administrator Graff, Department Heads Subject: 2002-2003 Revised Audit Pages The following pages are revised pages for the 2002-2003 Audit. The revisions are as follows: • Page 6 - Sewer Maintenance Fees and Licenses, Permits & Fees : "Budget" and "Variance"amounts were revised. (The TOTAL REVENUES "Budget"to "Actual" numbers did not change.) • Page 26 - DEPOSITS AND INVESTMENTS "Category 1"and "Category 3" amounts were revised. The Police Pension Fund was originally listed as uncollateralized; however the auditors were able to determine that the funds were insured as of 4/30/03. • Page 63 - Architect and Building Improvement - Riverfront "Actual"and "Variance" numbers were revised to allocate expenditures to the appropriate line item. 10/02/2003 23:15 6305748313 PTW PAGE 07/07 revi'ed UNITED CITY OF YORKVILLE, ILLINOIS _____...-----. COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET (BUDGETARY BASIS) AND ACTUAL ALL GOVERNMENTAL FUND TYPES WITH LEGALLY ADOPTED BUDGETS For the Year Ended April 30, 2003 GENERAL SPECIAL FUND REVENUE FUNDS Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) REVENUES Property Takes S 1,134,557 $ 1,125,872 S (8,685) $ 228,445 E 229.072 R 627 Sales Tax 1,375,000 1,520,080 145,080 - - - Income Tax 452,416 402,578 (49,838) - - - Motor Fuel Tax - - - 180,000 183,908 3,908 Utility Tax 525,000 475,638 (49,362) - - - Other Taxes 270,213 360,331 90,118 - Sewer Maintenance Fees - - I%% 293 966 (41,034) Licenses, Permits & Fees 1,110,102 1,126,167 16,065 •,584 164.901 (14 683) Fines 74,000 74,203 2D3 2,000 2,200 200 Fees for Services - - 119,294 125,857 6,563 Deviation Fees - • - 124,000 134,550 10,550 Investment Income 10,500 10,870 370 24,500 24,441 (59) Other Revenue 18,200 25,662 7,462 241,200 131,959 (109,241) Contributions - - 5,200 8,622 3,622 Connection Fees - 65,000 67,515 2,515 Grants 67,382 68,934 1,552 113,000 7,736 (105,264) Carry Over 618,750 289,638 (329,112) 233,954 46,678 (187,276) TOTAL REVENUES 5,656,120 5,479,973 (176,147) 1,851,177 1,421,405 (429,772) EXPENDITURES Current: General Government 2,285,837 2,206,797 79,040 - - - Public Safety 1,444,619 1,368,970 75,649 - - - Streets & Sanitation 1,038,550 1,017,092 21,458 976,406 768,718 207,688 Culture & Recreation - • - 954,280 903,282 50,998 Sewer Maintenance - - • 356,384 161,203 195,181 Miscellaneous - - - 165,364 44,250 121,114 Capital Outlay - - - 446,442 305,114 141,328 Debt Service: Principal - - • - - - Interest - 19,000 31,238 (12,238) TOTAL EXPENDITURES 4,769,006 4,592,859 176,147 2,917,876 2,213,805 704,071 Excess (deficiency) of revenues over expenditures 887,114 887,114 - (1,066,699) (792,400) 274,299 OTHER FINANCING SOURCES (USES) Loan Proceeds 18,694 18,694 94,306 94,306 - Preceeds from Debt Certificates sold - - - - - Proceeds from Bonds • - • - - - Operating Transfers In 375,372 375,372 - 1,259,263 1,259,263 - OperBting Transfers Out (1,281,180) (1,281,180) - (286,840) (286,652) (12) Payment to Escrow Agent - - • - - - TOTAL OTHER FINANCING SOURCES (USES) (887,114) (887,114) 1,066,729 1,066,717 (12) Excess (deficiency) of revenues over expenditures and other sources (uses) S • - S • 5 3D 274,317 S 274,287 Fund Balances et beginning of year 1,313,310 1,044,986 Budgeted Corry Over Expended (289,638) (46,678) Fund Balances at end of year S 1,023,672 5 1,272,625 The accompanying notes to the financial statements are an integral part of this statement. A 09/16/2003 04:57 6305746313 PTW PAGE 02/03 re l ed UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS APRIL 30, 2003 6. PROPERTY TAX CALENDAR The following information gives significant dates on the property tax calendar of the City. - The property tax lien date is January 1; - The annual tax levy ordinance for 2002 was passed on December 17, 2002. - Property taxes are due to the County Collector in two installments, June 2 and September 1; - Property taxes for. the 2002 levy are normally received monthly beginning in June and generally ending in September, 22Q03. Property tax revenue recorded during the current fiscal year represents receipts of the 2001 tax levy. The entire 2002 property tax levy has been reflected as deferred revenue even though a portion of the levy was collected prior to April 30, as it is the City's policy to recognize this revenue as available for. the 2003-04 fiscal year. 7. DEPOSITS AND INVESTMENTS The Government maintains a cash and investment pool that is available for use by most funds. Each fund type's portion of this pool is displayed on the combined balance sheet as "cash and. investments". The Government is authorized by State statute and their own local ordinances to invest in,the following: - Certificates of Deposit - Money Markets - Illinois Funds - Deposit Account - Saving Accounts Cash on hand in the amount of$ 375 has been excluded from the amounts shown below. The following are the cash/deposit balances at year end: Book Balance $ 6,294,883 • Bank Balance $ 6,659,770 Bank Balance Category 1 - Deposits covered by depository insurance or collateral held by the City or its agent in the City name. $ C6—,538,844 Category 2 - Deposits covered by collateral held by a financial institution's trust department or by its agent in the City name. - Category 3 - Deposits which are uninsured and uncollateralized. 129 2_ TOTAL .$ 26 09/16/2003 04:57 6305748313 PTW PAGE 03/03 • rev \seor EXHIBIT 21 UNITED CITY OF YORKVILLE, ILLINOIS MUNICIPAL BUILDING FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANCES IN FUND BALANCE BUDGET (BUDGETARY BASIS) AND ACTUAL For The Year Ended April 30, 2003 Variance Favorable Budget Actual (Unfavorable) REVENUES Licenses, Permits b Fees Building Development Fee !; 55,000 1 54,300 $ (700) Carry Over 15,525 15,525 - TOTAL REVENUES 70,525 69,825 (700) EXPENDITURES General Government Architect 67,000 96,251 (29,257) Municipal Building 10,000 9,022 978 Reserve - 1,055 (1,055) PW Building Exp. - Tower 2,000 2,618 (618) Building Improvement • Beecher 5,000 4,248 752 Building Improvement - Parks 1,100 10,014 (8,914) Building Improvement • Library 3,000 1,857 1,143 Building Improvement - Riverfront 7,500 7,374 126 Building Inprovement - City Hall 6,000 5,974 26 General Maintenance 5,300 4,500 800 TOTAL EXPENDITURES 106,900 142,919 (36,019) Excess (deficiency) of revenues over expenditures (36,375) (73,094) (36,719) OTHER FINANCING SOURCES (USES) Operating Transfers In 36,375 36,375 TOTAL OTHER FINANCING SOURCES (USES) 36,375 36,375 - Excess (deficiency) of revenues over expenditures and other sources (uses) 3 • (36,719) $ (36,719) Fund Balance at beginning of year 101,719 • Budgeted Cary Over Expended (15,525) Fund Balance at end of year S 49,475 63 t. k f: United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) TABLE OF CONTENTS Section 1 Introduction 1.1 Purpose and Disclaimer(Appendix A) 1.2 Applicability 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council 1.3.2 Mayor 1.3.3 Department Heads 1.3.4 Fire and Police Commissioners (Appendix B) 1.4 Definition of Employee 1.4.1 Department Heads 1.4.2 Supervisory 1.4.3 Full-Time 1.4.4 Part-Time 1.4.5 Temporary 1.4.6 Exempt Salaried Employee 1.4.7 Non-exempt Employees 1.5 Conflict with Other Regulations or Manuals Section 2 Personnel Program and Employment Status 2.1 Recruitment, Application and Selection 2.1.1 Recruitment 2.1.2 Application 2.1.3 Selection (Appendix C) 2.2 Personnel Records 2.2.1 Maintenance of records 2.2.2 Confidentiality 2.2.3 Standardized records 2.2.4 Finance Director notification process 2.3 Probationary Period 2.4 Layoff Section 3 Employee Conduct 3.1 Equal Employment Opportunity(Appendix D) 3.2 Anti-Harassment Policy(Appendix E) 3.3 Drug-Free Workplace Policy 3.3.1 Workplace Policy (Appendix G) United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 3.3.2 Definition and descriptions 3.3.3 Ability to perform 3.3.4 Education and referral program 3.3.5 Employment condition 3.3.6 Disciplinary action 3.4 Drug Testing 3.5 No Solicitation 3.6 Employee Performance Evaluation 3.7 Outside Employment conditions 3.8 Gifts and Gratuities (Appendix G) 3.9 Political Activity 3.10 Workplace Inspections 3.11 On-the-Job Safety/Reporting of Accidents (Appendix H) 3.12 Threats, Violence and Weapons 3.12.1 Prohibited Conduct 3.12.2 Reporting Procedures 3.12.3 Investigation and Responsive Action 3.12.4 No Retaliation 3.13 No Smoking or Tobacco Product use 3.14 Nepotism 3.14.1 Spouse/Relative of Department Heads/Elected Officials 3.14.2 Relatives of All Employees Section 4 Use of City Equipment 4.1 Authorization to Use Equipment 4.2 Use of City Vehicles (Appendix I) 4.3 Use of Personal Vehicles for City Business 4.4 Computer and Telephonehone Communications Systems (Appendix J) 4.5 E-Mail Policy 4.5.1 E-Mail system usage 4.5.2 Inspection/Search procedure 4.5.3 Prohibit use pertaining to other City Policies 4.5.4 Confidentiality of personnel records/memo's 4.5.5 Unauthorized access 4.6 Personal Use of Telephones ii United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 5 Disciplinary Action 5.1 Reasons for Discipline 5.2 Discipline Procedure 5.2.1 Remediation 5.2.2 Disciplinary Procedure 5.3 Grievance Procedure Section 6 Payroll Administration, Hours of Work and Overtime 6.1 Regular Hours of Work 6.1.1 Workday hours and lunch breaks 6.1.2 Public Works Employee "On-Call" Status, Duties, and Payment 6.1.3 Work Schedule 6.2 Shift Changes 6.3 Payroll Administration 6.4 Call-Back Pay 6.5 Overtime Scheduling 6.6 Overtime Pay 6.7 Compensation Time 6.8 Pay Adjustments 6.9 Longevity Pay Section 7 Leave Time 7.1 Vacation Leave 7.2 Holiday Leave 7.3 Sick Leave 7.3.1 Purpose, Allowance, and Accumulation 7.3.2 Medical Verification 7.3.3 Sick Leave Utilization 7.3.4 Unused Sick Leave 7.4 Reporting of Absences 7.5 Duty-Related Injury or Illness Leave 7.6 Emergency& Bereavement Leave 7.7 Military Leave 7.8 Jury Duty Leave 7.9 Unpaid Discretionary Leave 7.10 Family and Medical Leave 7.10.1 General Statement iii United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 7.10.2 Eligibility 7.10.3 Reasons for Leave 7.10.4 Leave is Unpaid 7.10.5 Notice of Leave (Appendix K) 7.10.6 Medical Certification 7.10.7 Medical and Other Benefits 7.10.8 Reporting from Leave 7.10.9 Reporting While on Leave 7.10.10 Intermittent and Reduced Schedule Leave 7.10.11 Policy Administration 7.10.12 Interrelation of Leaves 7.11 Benefits while on Leave Section 8 Employee Benefits 8.1 Health and Life Insurance Coverage 8.2 Pension Participation 8.2.1 Eligibility 8.2.2 Military Service Credit(Appendix L) 8.3 Vision and Dental Assistance (Appendix M) 8.4 Continuation of Medical Coverage 8.5 Uniform Allowance 8.6 Education and Training (Appendix N) 8.7 Travel Expenses 8.8 457 Deferred Compensation Plan (Appendix 0) 8.9 Employee Credit Union(Appendix P) iv United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 1 Introduction Section 1.1 Purpose and Disclaimer This Manual describes the current personnel policies that apply to you as a member of the United City of Yorkville ("City")workforce. This Manual is designed only to introduce you to the City and to serve as a guide to present City policies, practices and procedures. The City has the right to modify, amend, or withdraw any or all of the policies or procedures described in this Manual at any time. All employees shall sign an employee acknowledgment form upon receiving this employee manual. (Appendix A) Although the City hopes that all employees will enjoy a long and mutually beneficial career with the City, there is no guarantee of future employment or employment under any specific conditions. This Manual is not an employment contract of any kind, and it does not create any rights in the nature of employment contract, regardless of whether it has been distributed to new or existing employees, nor does it provide any due process rights in the event of discipline or discharge. Nothing shall restrict your right to terminate your employment at any time with or without notice or cause, and nothing shall restrict the right of the City to terminate your employment at any time with or without notice or cause. No representative of the City, other than the Mayor with City Council approval, has any authority to enter into any employment contract of any kind. Any contract or promise of employment must be in writing and must be signed by the Mayor and approved by the City Council. Section 1.2 Applicability Unless otherwise noted, these personnel policies apply to all employees of the United City of Yorkville government except that these policies do not apply to the following: a. Elected Officials b. Persons employed to make or conduct a temporary and special inquiry, investigation or examination on behalf of the Mayor or City Council c. Volunteer or appointed personnel who receive no regular compensation from the City Unless otherwise specifically stated, none of the benefits referenced in this Manual apply to part-time employees. Unless otherwise provided for in a written contract of employment, Department Heads or other supervisory employees are subject to this Manual. If you are a Department Head, where provisions discuss an employee's relationship with his Department Head, you may assume that the City Administrator has that relationship vis-à-vis yourself. If you are the City Administrator, Chief of Police, or Park and Recreation Executive Director where provisions discuss an employee's relationship with his Department Head,you may assume the Mayor has that relationship vis-à-vis yourself If you have any questions regarding how this Manual applies to you because of your position with the City, contact your immediate supervisor. 1 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council The City Council of the United City of Yorkville shall exercise control over personnel only through the adoption of the City's Annual Budget, Pay Plan, confirmation of the Mayor's appointment, or by the adoption of ordinances and resolutions as deemed necessary by the Council. 1.3.2 Mayor The Mayor shall be responsible for ensuring the effective administration of the policies and procedures and may delegate such functions as deemed necessary for the implementation of this system. The Mayor shall perform the performance evaluations for the City Administrator, Chief of Police and Executive Director for Parks and Recreation Department. 1.3.3 Department Heads 1. The Department Heads shall be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 2. Department Heads shall establish such rules as deemed necessary to the efficient and orderly administration of their respective departments. 3. Department Heads shall evaluate their employees annually by February 15 of each year, and from time to time as needed, submitting their reports to the City Administrator by March 1st. Evaluations shall be made on standardized forms as provided by the City, and shall provide a comprehensive review of the quality of work performed by the employee. Both Department Head and Employee shall sign evaluations. 4. Department Heads shall prepare a tentative budget before the end of each fiscal year. It shall be presented to the Finance Director. The Finance Director will prepare the budget to be presented to the Mayor. The Mayor will present the budget to the City Council for approval. 5. Departments Heads shall prepare Job Descriptions and recommend the selection and hiring of all personnel to their appropriate committees when such job openings are deemed necessary and subject to adoption by the Mayor and City Council. 6. Department Heads shall submit for approval any promotion, demotion, and discharge of all personnel in their respective department, with the City Council and Mayor having authority for final dispensation of all employees. 7. Department Heads shall supervise, develop and maintain the personnel system including written forms, procedures, and records. Furthermore, whenever there is a request for a policy change or recommendation the City Administrator shall prepare the request to the Mayor for City Council approval. 8. Department Heads shall administer the personnel policies and procedures including the performance evaluation and the employee grievance procedures. 2 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 9. Department Heads shall perform any other lawful acts that are considered necessary or desirable to carry out the purpose of the personnel system and the provisions outlined in this manual, or as directed by the Mayor and City Council. Section 1.3.4 Fire and Police Commissioners (Appendix B) The Board of Fire and Police Commissioners performs the function of a civil service commission for all sworn police officers. The board hires, fires,promotes and disciplines all members of the police department, except the Police Chief, who is appointed by the Mayor with the advice and consent of the City Council and will not be hired or disciplined by the Board. Section 1.4 Definition of Employee Section 1.4.1 Department Heads Department Heads are salaried on an annual basis, regardless of number of hours worked over 40 hours per week. Department Heads do not receive overtime pay. However, if it is necessary for them to work over the forty-hour week,they may(work requirements allowing),take time off for personal reasons. This benefit is not to be abused. The Department Head shall maintain a record of such absences to be made available to the Mayor upon request. Section 1.4.2 Supervisory Supervisory personnel are defined as members of the management group. Supervisory personnel direct the daily work activities of unit or shift of employees. Employees shall convey late report times, illness, or other absence, and make requests for authorized leave to the Supervisory personnel. Section 1.4.3 Non-Exempt Full-Time Full-time non-exempt employees are paid on an hourly basis. All full-time non-exempt employees are expected to work 40 hours per week, unless authorized leave is approved by the Department Head or indicated within their job description upon approval by the Mayor and City Council. Section 1.4.4 Part-Time An employee who is employed regularly for less than the normal number of hours is considered part- time. These employees receive straight time for all hours, (less than forty hours in one week), are ineligible for benefit packages listed in this manual, and may not work more than 1,000 hours per year. Any exceptions to the definition of part time employee must have Mayor and City Council approval. Section 1.4.5 Temporary Temporary employees are generally those persons employed to fill a position for less than six (6) months duration. There is no guarantee of reinstatement for the same period during the following calendar year. Temporary employees are not entitled to sick leave. Temporary employees are not entitled to vacation or other similar benefits enjoyed by full-time employees. Temporary employees are hired by the Department Head, with concurrence of the Mayor and City Council. 3 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 1.4.6 Exempt Salaried Employee An employee paid on a salary basis that works in an executive, administrative or professional capacity determined by the City to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). Exempt salaried employees are not entitled to overtime under the FLSA. Notwithstanding any provisions of this Manual, the discipline of such employees shall be in accordance with FLSA regulations regarding exempt salaried employees. Section 1.4.7 Non-exempt Employees An employee who is either paid by the hour or on a salary basis and is not in a position determined by the City to be exempt from overtime under the Fair Labor Standards Act. Such employees are eligible for overtime pay. Section 1.5 Conflict with Other Regulations or Manuals In the event there is a conflict between the policies contained in this Manual and a collective bargaining agreement, a current written individual employment agreement, or applicable rules and regulations of the Board of Fire and Police Commissioners or the Yorkville Public Library,the terms of the agreement or applicable rules and regulations shall apply. No one other than the Mayor, with the advice and consent of the City Council, has the authority to enter into a contract contrary to the terms of this Manual. Section 2 Personnel Program and Employment Status Section 2.1 Recruitment,Application, and Selection Section 2.1.1 Recruitment It is the policy of the United City of Yorkville to afford equal employment opportunity in all personnel practices to all qualified individuals without regard to race, color, religion, sex, national origin, age, physical or mental disability, marital status, or any other status protected by law. Section 2.1.2 Application Appointment and promotion to the positions in the City will be based upon merit and fitness. Selection methods will be based wholly on the job related references, aptitude, and adaptability. Section 2.1.3 Selection Regardless of the number of applicants, selection methods shall be deemed competitive when the qualifications required are based upon education, experience and personnel standards established for the position. In such instances, a reasonable opportunity shall be afforded for qualified persons to apply, and the following procedures will apply to the recruitment of all personnel: 4 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) a. When any non-exempt job vacancy occurs that has been approved by the Mayor and City Council,the Department Head shall post the job announcement, stating the title, salary range,job description, manner of application, and closing date for application. b. After reviewing applicant qualifications, and/or holding personal interviews, the Department Head shall conduct a background check(Appendix C)before making the conditional offer of employment to the applicant deemed best suited for employment with the City. The Department Head may conduct any other required pre-employment screening after the conditional offer of employment has been made to the applicant, such as: medical and/or psychological test. Then the Department Head shall hire the applicant. The Department Head will notify the Finance Director of the hiring and copy the City Administrator. c. While current full-time City employees are encouraged to apply for appointment to positions for which they are qualified, the City reserves the right to hire external or internal applicants for any or all vacant positions. Accordingly,position announcements may be posted internally and/or advertised before a position is filled. d. An employee of the City may request, or be requested, to transfer to another position within the City. Section 2.2 Personnel Records Section 2.2.1 Maintenance of records Department Heads shall maintain personnel records of each employee containing the employee's name, title, department, starting date, salary, change in employment status, training received, disciplinary actions, or other such information as may be considered pertinent. Section 2.2.2 Confidentiality All employee records shall be considered "CONFIDENTIAL" and shall not be released to outside parties except where consistent with the Illinois Personnel Record Review Act, 820 ILCS 40/01.01 et. seq., or as authorized by the individual employee. Section 2.2.3 Standardized forms Personnel evaluation, absenteeism, grievances, and other job performance records shall be standardized, and will apply to all city personnel. Section 2.2.4 Notification process to Finance Director With the promotion, demotion, or termination of employment of any employee, the appropriate Department Head must file a written notice and said action with the Finance Director. 5 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 2.3 Probationary Period A formalized twelve-month evaluation and probationary period are in effect at the time of appointment for all employees. The evaluation periods are to be treated as an integral part of the selection process. Serious evaluation shall be made as to the employee's work record, attendance, compatibility, and any other aspect of job performance deemed necessary to insure the highest level of performance. The Department Head shall furnish an evaluation report -- - - . :- , : -- `-:. - -- - - -.: . submitted to the City Administrator. The existence and/or completion of the evaluation and probationary period do not imply that the employee has a contractual right to continued employment with the City. Section 2.4 Layoff It may become necessary to require an employee's involuntary separation from City service without pay, due to lack of work or funds. The required number of employees may be laid off in the order of their relative length and quality of service. However, careful consideration shall be given to maintaining a work force reflecting the needs of the community. The City expressly reserves the right to make layoffs in any order. Employees shall be notified by certified mail at least ninety(90) days before their separation. Reasons for selecting the employees to be separated shall be documented and maintained on file to support action taken. In the event of a layoff, employees laid off shall be placed on a preferential hiring list for a period of no less than two (2) years. Re-hiring shall be in reverse order of separation, providing that the employee laid off has the skills and ability for the job to be filled. No employee may be reduced in rank,pay, or title for any reason other than disciplinary reasons. Reduction of rank,pay, or title requires 2/3 vote of the City Council for all employees. Section 3 Employee Conduct Section 3.1 Equal Employment Policy The United City of Yorkville has adopted an Equal Employment Policy as described in Resolution 93- 18 (10-25-1993) (Appendix D). It reads as follows with modified changes to be currently compliant with Federal, State, and Local laws: a. It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring and its contractual undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act(42 USC §2000), and all State Civil Rights Legislation. b. No person shall, on the grounds of race, color, religion, sex, national origin, age, disability, martial status, or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by Federal funds. c. The City Administrator shall oversee civil rights compliance. 6 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) Section 3.2 Anti-Harassment Policy The United City of Yorkville is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment,we will not tolerate harassment of City employees by anyone, including any supervisor, co-worker, or any third party. All employees are expected to avoid any behavior or conduct that could reasonably be interpreted as harassment. All employees are expected to make it known promptly,through the avenues identified below,whenever they experience or witness offensive or unwelcome conduct. Harassment consists of unwelcome conduct, whether verbal, physical, or visual, that is based upon a person's protected status, such as sex, color, race,religion, national origin, age,physical or mental disability or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits,that interferes unreasonably with an individual's work performance, or that creates an intimidating,hostile, or offensive working environment. Such harassment may include, for example, jokes about another person's protected status, kidding,teasing or practical jokes directed at a person based on his or her protected status. Sexual harassment deserves special mention. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when (1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision, or(3)the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating,hostile, or offensive working environment. Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex, and may include explicit sexual propositions, sexual innuendo, suggestive comments, sexually oriented "kidding" or "teasing", "practical jokes",jokes about obscene printed or visual material, and physical contact such as patting, pinching, or brushing against another person's body. All City employees are responsible to help assure that we avoid harassment. If you feel that you have experienced or witnessed harassment, you are to notify the City Administrator,your department head or supervisor, or City Attorney or any of the individuals listed below: Employee Assistance Program (Appendix E), Coordinator/Contact person as posted on the employee bulletin board. The City forbids retaliation against anyone for reporting harassment, assisting in making a harassing complaint, or cooperating in a harassment investigation. If you feel you have been retaliated against, you are to notify the City Administrator, your Department Head or Supervisor or City Attorney or the previously listed contact persons. The City's policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable,the City will keep complaints and the terms of their resolution confidential. If an investigation confirms that a violation of the policy has occurred,the City will take corrective action, including discipline, up to and including immediate termination of employment. An employee who believes that he or she has been the subject of harassment or retaliation for complaining about harassment also has the right to file a charge of civil rights violations with the appropriate state or federal enforcement agency. These include: Illinois Department of Human Rights 7 United City of Yorkville Employee Manual Final 10-03-03 10-03-03 (revised) 100 West Randolph Street, Suite 10-100 Chicago, Illinois 60601 312-814-6200 United States Equal Employment Opportunity Commission Chicago District Office 500 West Madison Street, Suite 2800 Chicago, Illinois 60661 312-353-2713 Section 3.3 Drug-Free Workplace Policy (Appendix F) Section 3.3.1 The United City of Yorkville has adopted a Drug-Free Workplace Policy as described in Resolution Number 93-17 (10-25-1993). It reads as follows: Illegal drugs and the abuse of legal drugs in the workplace are a significant danger. They impair safety and health, promote crime, lower productivity and quality and underline public confidence in the work City employees undertake. The City prohibits drug and alcohol impairment and the illegal use of drugs in the workplace. Under the federal and state Drug-Free Workplace Acts, 41 USC 701, et seq., and 30 ILCS 580/1 et seq., in order for the City to be considered a "reasonable source" for the award of federal or state grants, it is appropriate to adopt the following policy: Section 3.3.2 Definition and descriptions Any location which City business is conducted,whether at this or any other site, is declared to be a drug-free workplace. All employees are absolutely prohibited from unlawfully manufacturing, distributing, dispensing, possessing or unlawfully using controlled substances or alcohol, as defined in the federal and state Drug-Free Workplace Acts, in the workplace. This policy does not apply to the lawful use of prescription drugs under the supervision of a licensed healthcare professional and within the limits of a valid prescription. An employee who has been prescribed drugs or who is taking over- the-counter medications that come in containers with warnings about drowsiness or interference with the ability to operate machinery or drive safety, is required, however, to consult with his or her doctor or pharmacist about the medication's effect on the employee's ability to perform his or her job safely, and to immediately disclose to his or her supervisor any medication-related work restrictions. Employees should not, however, disclose the type of drugs that have been prescribed or the underlying medical conditions, impairments or disabilities unless specifically directed to do so by their doctor or asked to do so by the City. Section 3.3.3 Employee's ability to perform duties Employees are expected and required to report to work on time in appropriate physical and mental condition to perform duties of their jobs. Section 3.3.4 Education and referral program Employees have the right to know the dangers of drug abuse in the workplace, the City's policy about them and what help is available to combat drug problems. Employees needing assistance in overcoming drug abuse problems are encouraged to seek professional assessment,treatment support and aftercare at 8 � d : , i. , ....... ,: -;. 1 1,. _ ... -:- ..,5 • iv -.a. ._rs ., vY:. ,._.,:.... `v„r L,,. �..:;, ,: �:� ., :: j .:,:: � I ., ,. . s � e: ,.•x. ., ,_ � ,.., c saw., s .'xat, a ..n"+Swtv'uu>_a. r. _ sIt F SMITH ENGINEERING CONSULTANTS, INC. CIVIL/STRUCTURAL ENGINEERS AND SURVEYORS 759 JOHN STREET YORKVILLE. ILLINOIS 60560 PH: 630-553-7560 FAX: 630-553-7646 www7 .smithengineering.com E—MAIL: sec®smithengineering.com m McHENRY w HUNTLEY mYORKVILLE CIvy i wL N G I N E04,iERING PLANS FORO ILLINOIS PROFESSIONAL DESIGN FIRM # 184-[}40108 COMP. FILE: 03'0641—CV.dwg PLOT FILE: VIEW.' 030641.01-01 OURTi UL R I N G' rINAL EN (354NrLm y kj M K-%v-v I L L vr-Z' i I i y } l I } L I N t 9 N A L LTe-%WNt'5H1P K EBRISTOLP " OUNTY OWNSHIP J1 NORTH , RANGv 7 REE4AST SECTION Ze"' PLANS RE PARED FOR REINERT STRUCTURES9 INC * 133 f. b i; Ee VAN EMMON ROAD YORKVILLE9 ILLINOIS 6OS60 PROJECT CONTACTO MRa RON AND GEORGE REINERT 110' 553 = 7988 PHONE ** (w*a F AXa i (6 3 0) . If f ' i I I f i ! ... .... . ..... .. MAP y}. LOCA Tr _ - ... .. '• :. - ''&.� otk't'A� Y�knRljA' "Y L.�a��?Y7 �T*?"..�'+'i '¢ {STS:f- '� A V/ MAP -. : .. '•,. � ...d..r _ : .. 40 CINI TY MARKS. . _ , S1 TE NCH 1 OJECT s �, , . _ . • :_ _,.: . .r.,._ : . _ ,� :�• � , � :, 3 , y , r T - PR .,. .. ,. .. ._. -"st. ..., ..:.... ... ;... .�::.. t. :, as _ rte+ L, .. ... _. ., _. ..,,,. ._ E ITE-_.,P � _ ,�. , _ �a , :.:: ..i- ARE . AREA / 1 ::....::... TOP FIRE HYDRANT y,� CITY OF YORKVILLE BENCHMARK w q x f. km. : i�, 6' Ywt Y.,Ys !'r. 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INC. ` SMITH ENGINEER `"R"" �' ''�'/`' "'� SM Y<..,' �g 3e>v! a ,,..... , �2 �c`yl:, rG�s� (l�f�� `�:� :�;,. 3 ��s�r-�•i'� O 6- 12 STANDARD ..r "4 � V.: I "•••,�I! ,�` 8J. r rAr •� � !. E » STRE ..s HN 6 JO b f : 759 �� ,� .,, c, •P _ , ' „a •nn r.a �' .. . � i def cmr , L 0560 .:...:....:..:.... IL L E I 6 ,, _ _.; ....,.� �. �.,• rr, � tfA K �Jcsn L. r� � t `� # 9- — • 1- a V'':: 30 553 7560 � ,� ��: °� PHONE. 6 »•_n x�d_ � - - �- �•-,� �° � ES Con tac f In form a tion:-, U T/LI TY -COMPANI f^i •e./ G`•'9•E u° fkrrlbvy sw.P m q,xy r166WkM Qs +♦,`• .......... 553-7646 : : , m .. -, • n. ::..:• ;: �r{I::: :rV $AKf{: y GF � �I FAX. (630) � . .� .� � yq' ��:� ,. .,. ,,, .ir� .. ................... ..:...... •.-� .� 2-.6 748 ! r«w ^k '4 r,r_a urn -•:::::: � � .. _ _. RAL MANAGER - GENE •. , h .- ��.�. .� •--•s��: ��'° �+�° ANY NiCor (800)fi4 KER P. E '� , HUIN , _� _ CONTACT: PETER J GAS COMP CON .......,L .. ,� . RNGtlti• \ ,�°' a "'°7�"" I .d. sM.. moi.: �:, 'fit O`,o� � �oiT1/77 GJtta rG. k� i s• u h -7560 +�. �� ,ti(�tjon �Cvrk 30 553 ,� r� �'' PHONE: (6 s:�,: y al `7 ' A zm 25 w 'a ANH s �' a/'w n, ELECTRIC Co. . Commonwealth Edison (800)334-7661 �, e .^°•ar 4 •�' mrarr,• G �� /.:°. ,, �e,��ja '4 �7,� iY ... � y �: W� sR "'"� ?� ' � y ' -:: �' eta/ •s�!e• ! +�� l `aY v Iry f Na`�1,t)1� r � � � xo � lr9mr'! SM hl ray, i � \ ,19n uT•✓J 7 Nx.nan G+ Tw YnrG atliah :'Y. _ Ameritech (800)480-8088 TELEPHONE as T :e � iq 1 J — U nx ° G Rdh E ! ,Y YIW x Y - _ `h r E 5h ppm :L-• Y R _ -•7.K.. _ G Yo • •J_ `S _ y _ .sit a x. tyre ,4 E C y r ams - �,s .r !Y 4V•,' _ mrn i 8aa 5 -a9a 2 F� h Ca �t1 ;! me r 9 - Co. :• A Mat !c �7' /1 1 rldr, � C o / k - LE ( •a B -- CA /'y 'on• I?'1 p tl E or h ct n -c. �-y ._ •u M ar� tV Con Rk.,•, C � I .. ..0 Vl 1 RK •t R YORKVILLE •b OF it TY QY - E L'+ >a /hkn Y W WMR.! Yb,m'ltr CA+aMn lI G4 ^ . L A, - inYiGaa" @' t f /Mr% •P K! C N a° - 0 4 - 435 - 0 55 3 _ ALL :sa CITY H , C - ( ) -- t 5 E r NOT 7P SCALE CITY ADMINISTRATOR: Anthony Graff NOT T08SCALE BUILDING DEPARTMENT: William Dettmer i CLL JULIE —800-892- 0123 ENGINEERING DEPARTMENT: Joseph Wywrot I WITH THE FOLLOWING: MR . r OPERATES COUNTY ' KENDALL PUBLIC WORKS: Eric Dhuse 24 HOURSYORKVILLE KENDALL TWP. 365 DAYS CITY—TOWNSHIP SEC 21 SW 114 Y SEC. & 114 SEC. NO.# -f Yl j 48 HOURS BEFORE YOU DIG EXCLUDING SAT., SUN, & HOLIDAYS R a I a I � 1 ^' CD VER SHEET Q a _ II {{ 1' tf h REVISIONS DWN BY: INT:, 'DATE. PROJECT N0. PETER J. HUINKER, P.E. *f x� £ ;,"o SI!J09x17 ,03 REIN-030641.01 2• DSN,,;BY: IN SCALE: SHEET N0. DA TE. u �' 3 PJH NONE ' a 11-30-03 EXPIRES: 4. CHK DY: INT: VERT"'SCALE: � a 5. JFH NONE SEAL: kx A MM _ g /"+y+y`'"- yy.`tty ' t• gt iq',,J!' �'„ ls '� ``v `,` ,an.S` xrc� -. f sa HER 'r..:a-yr"` n�,g'Ae 5 ,N-ij „ #' v°�i ikste • }.•H5 +hex ,o, N _ .tem,>< '_ r :.s xi 3 ii-'`�3° a k.f„' & "'%7v'•„,`'r$ "ytt{ .y"'S'' t_ " e '' p 3 '#a : `2 ! . F'� F" s y L� i{�� aa`-..rn� i'''r. 23"r p' t -"r,• ,. -. ,,.,f :°";.^ wx4 NY9C • ."'061' —`;idf e!•+"`++"'::r.xw�'".ca' .. �.: ,.:, . 1 f SMITH ENGINEERING CONSULTANTS, INC. CIVIL/STRUCTURAL ENGINEERS AND SURVEYORS 202 S. BRIDGE STREET I YORKVILLE, ILLINOIS 60560 I PH: 630-553-7560 FAX: 630-553-7646 www.smithengineering.com E-MAIL: sec®smithengineering.com N McHENRY w HUNTLEY nYORKVILLE ILLINOIS PROFESSIONAL DESIGN FIRM # 184-000108 COMP. FILE: 030641-ST.dwg PLOT FILE.-STANDARD VIEW 030641.01-04 I I # SANT TAR Y TA GS: WA TER MAIN TAGS.• 1 EXIST SAN SEWER 12" 1 PROP PRESSURE CONNECTION 8" VALVE AND VALVE VAULT EXIST WATER MAIN 8" 2 EXIST SAN MH (LIVE TAP) RIM = 652.58 EXIST. WATER MAIN 8" INV = 641.83 NE 2 PROP 138 LIN FT WATER MAIN 8" I 10.0' 82,2' INV = 641.83 SW (WITH BENDS) UTILI TY �- EASEMENT �"` --_ �"'`--U 3 EXIST 144 LIN FT SAN SEWER 12" / --_ IIT � 1 30 � 3 PROP 9LlN FT FIRE SERVICE 6" � / (WITH 8" x 6 REDUCER) / o 4 EXIST SAN MH ] RIM = 651.01 4 PROP 2 CURB STOP AND VALVE BOX O 15'5' �� / J INV = 643.75 N RIM = 652.10 INV = 643.70 SW 5 PROP 10 LIN FT DOMESTIC SERVICE 2" 21.2' 10 �� GLV 5 PROP 125® 0.68 q LIN FT SAN SEWER 8" 6 PROP PRESSURE CONNECTION I 6 VALVE AND VALVE VAULT EXISTING UNDERGROUND Zip 6 / 113 0 6 PROP SAN MH (LI VE TAP) UTILITIES (FIELD VERIFY) ,� „ 6 I RIM = 651.60 RIM = 650.75 11 i BUILDING c INV = 644.60 „ o /G� PR6POSUD E3 CONDOMINIUM 7 PROP 14 LIN FT FIRE SERVICE 6 C) // S.r®�y 2 7 PROf? 6 LIN FT SAN SERVICE 6" `` o 0 1,05 % MIN. 8 PROP 2" CURB STOP AND VALVE BOX 0"t O> 1 ., �V �p� / I 7 6 8 PROP 12 LIN FT SAN SERVICE 6 9 PROP 15 LIN FT DOMESTIC SERVICE 2 0 1.05 % MIN. WI TH LI VE TAP EXIST 8" WA TER MAIN � C.� Tj / g 2 MATCH EXISTING PROPOSED 5' INTEGRAL J' ( ) LIGHT POLE SW & CURB 10 EXIST FIRE HYDRANT 4 ' \L 6 (2 TOTAL) (310.0 SQ.FT.) + EXISTING UNDERGROUND BURY ELEV. = 651.10 G / 0 \'� I / A 4 SIGN #1 UTILITIESFIELD VERIFY) ! ( 4.0' S PROPOSED 6° 11 EXIST AUX. VALVE G N/ P.C.C. SIDEWALK N RIM = 651,00 U / / c)" `` Q (25.8 SQ.FT) -I 12 EXIST 8" VALVE AND VALVVAULT / dC 2 BULLNOSE CURB AT 9.2' �� 7 d �[� `�` 3 V-GUTTER ,;€I UTILITY CROSSING PER RIM = 651.29 4.0' \'� 1�3-p �p� ®Nl P� s - I , " 23.7 - • €€r : IEPA REQUIREMENTS 13 EXIST FIRE HYDRANT / �` p ®� IG 60.E BURY ELEV. = 652.00 ta/ 4.0' �p G® P-� PRE � " EXISjlnI�ELECT. y Q 0- v�� ®vim 51ptA IL0 9 13.2' o loo & 50 23 N " 21 p' 14 EXIST WATER MAIN 8 Q !{ G D ,, -----� 15 EXIST WATER MAIN 6" / 4.8' 0'F� '�® pIN G 6 12 LIN. F.T / � �`` BAIL 11-n1� 4.0' \ 5.0 DEPRESSED 3.0? 3 p i CUBD 14.o' GENERAL NO TES o , / pR �N 2 SIGN i1 I I � pR 6p 9' 4.p' 15 0' -o•' R - -I L ,1 I SEE FINAL PLAT OF SUBDIVISION FOR EASEMENT TYPE, SIZE AND LOCATION. PROP. 6" BARRIER CTJI4B 3.0 1F' A'a 3.0' R4a-- --- 3-1.0'4----" f 9'0, 11 PROVIDE ADDITIONAL WATER MAIN FITTINGS AS NECESSARY TO DEFLECT WATER MAIN / PROP. 6 FT. �' 3.0' R .. - s SO THAT THE MANUFACTURERS RECOMMENDED MAXIMUM DEFLECTION OF PIPE AT P.C.C. SIDEWALK I 1 JOINTS IS NOT EXCEEDED. ALL FITTINGS SHALL BE CONSIDERED INCIDENTAL TO THE / (76.8 SQ.FT.) I COST OF WATER MAIN CONSTRUCTION. / 4.0 I 3.0' R � " I TRASH ENCLOSURE 5 / 2 PROPOSED WALL ( I- - 33 0' f I BOARD ON BOARD FENCING ALL WATER MAIN TO BE INSTALLED SHALL BE AT A MINIMUM DEPTH OF 5.5 FEET i EXIST. BUILDING 23� 9' a. 4,p' MOUNTED LIGHT o PRQROSED WI TH GATE REMOVE FENC � BOLfL RD (CONSULT OWNER) !, FROM FINISH GRADE TO TOP OF PIPE. IT COMPLEX I (4 ) F UTILITY,CROSSINGS, VERTICAL SEPARATION PER IEPA REQUIREMENTS .A TALND ._ = 3.0 3 g ,.- _ ,' <: _ _. _ .. _ - ,_ ��. ., _ _ :_: ECIFICATIONS-FO WATER- ND SEWER MAIN 'CONSTRUC710 :IN .. STANDARDS R A I- ROP. FT �_ re _ <. t a .. '_ u 'r' ",. ;'�n-. tisk-' ° i -.x>.� a T�' ,. -. �t - ..-'*';�*...,,:. . ..ALL -.WATER AND SANITARY SERVICES,=SHALL :BEBACKFILLED AND COMPACTED P.C.C. SIDEWALK EXISTING LIGHTPOLE 15 (42.8 SQ.FT.) TO BE REMOVED �3c -_ . , ��,�� F�x� _ ,,a.,� :.. --, ;. ...: . PROJECT NOTES: RELOCATED 2 10 7' I - -' % WI TH SELECT GRANULAR MA TERIAL UNDER SIDEWALK, DRIVEWAY AND PAVED AREAS PROPOSED WALL MOUNTED 1. ALL DOOR LOCATIONS TO BE VERIFIED WITH -• - �: LIGHTS (9 TOTAL) ALL DISTURBED AND;BACKFILLED AREAS WITHIN UNDER PAVED AREAS SIDEWALK ARCHITECTURAL PLANS DONE BY OTHERS. o w I I AND DRIVEWAY'SHALL EXTEND A MINIMUM OF TWO FEET (2) BEYOND ,PROPOSED STRUCTURAL SECTION. 2. ALL BUILDING UTILITY SERVICE LOCATIONS TO BE VERIFIED EXIST. BUILDING uAu I 24.0' 36.0' j ( N WITH ARCHITECTURAL PLANS PRIOR TO CONSTRUCTION. STORY 8 UNIT CON®O M I N I U M 24.0' 1 TRENCH BACKFILL SHALL BE CONSIDERED INCIDENTAL TO THE CONSTRUCTION OF u I 1 21.0 EACH UTILITY AND SERVICE, THE COST SHALL BE INCLUDED IN THE UNIT PRICE FOR J. SEE ARCHITECTURAL PLANS FOR EXACT BUILDING & N I 1 TYP. EACH UTILITY. FOUNDATION INFORMA TION. _ I 50.0' R ALL PAVEMENT DIMENSIONS ARE MEASURED TO THE EDGE OF PAVEMENT UNLESS 4. ALL EXISTING UTILITY SERVICE LOCATIONS TO BE FIELD OTHERWISE NOTED. VERIFIED PRIOR TO CONSTRUCTION. i 113.1' I I 18.0 I 1 1 I TYP• ® C'� I ! SEE ARCHITECTURAL PLANS FOR EXACT BUILDING & FOUNDATION DETAILS, 5. ALL PAVEMENT DIMENSIONS ARE MEASURED TO THE EDGE 13. 4.7 4 1 a. OF PAVEMENT UNLESS OTHERWISE NOTED. h W ALL CONCRETE SIDEWALKS AND APRONS SHALL RECEIVE CONSTRUCTION JOINTS AT '9.9, ; 1 L>~ 0 25'-0" O.C. UNLESS OTHERWISE NOTED. 6. SEE GRADING PLAN FOR SITE DRAINAGE AND PROPOSED I I I o (� STORM SEWER LAYOUT (SEE SHEET 5). I 5.9 ' I 15.0' R I vi 1 1 ALL PA VEMENT RADII ARE MEASURED TO THE EDGE OF PA VEMENT UNLESS OTHERWISE NOTED. PROPERTY LINE I I 1 7. OWNER TO VERIFY LOCATION OF PROPOSED SIGNS (TYP) J I SEE GRADING PLAN FOR STORM SEWER LOCA TIONS. 18.0 I I 29,9' 8O' 8. ALL PAVEMENT RA D11 ARE MEASURED TO THE EDGE TY �•�� OF PAVEMENT UNLESS OTHERWISE NOTED. o ,; I 1 18- -�--_,_ # 24,p' SEE LANDSCAPE PLAN FOR LANDSCAPING ARRANGEMENT (BY OTHERS). 9. LIGHTING AND LANSCAPE PLANS TO BE PROVIDED , N5 m o SEE LIGHTING PLAN FOR ELECTRICAL LAYOUT (BY OTHERS). BY OTHERS (CORDINA TE WITH OWNER) r1i I I I 3 I rEXIST BITUM/NO ' ALL CURBING IS 6" BARRIER CURB UNLESS OTHERWISE NOTED. 10• Fl DENOTES AREA OF PCC SIDEWALK PARKING LOT TO `I REMAIN AN BE 1 ' 11. 4. DENOTES AREA OF CONCRETE PAVEMENT �'/ 13 2 I I 5.0 O VERLA YED I UTILITY SANITARY NOTES: o I I EASEMENT 21. ' * TO PREV 0 24.0' ENT ANY POSSIBLE INFILTRATION OR INFLOW FROM ENTERING THE EXISTING DOWNSTREAM SANITARY SEWER ' 12. DENOTES AREA OF REVERSE CURB TYP. SYSTEM, � BRICK AND MORTAR PLUG SHALL BE PLACED IN THE FARTHEST DOWNSTREAM MANHOLE OF THE /j i \\ I I i42.D' I 14.0' PROPOSE i IMPROVEMENTS BY THE CONTRACTOR (PROVIDING THE PLACEMENT OF THE PLUG DOES NOT INTERRUPT THE 13. DENOTES DEPRESSED CURB 14.3' 1 I I j, b .. SANITARY SERVICE OF ANY USER OF THE SEWER SYSTEM). THIS PLUG IS TO BE REMOVED ONLY UPON APPROVAL BY (175 THE OIST�ICT AND ONLY AFTER ANY ACCUMULATED WATER HAS BEEN PROPERLY REMOVED FROM THE PIPE. UNDER 14. REBAR <TS<-REQUIRED FOR ALL CURB AND SIDEWALK 62'5' EXIST. DGE OF / \ 10.0 R 5.0' R NO CIRCUMSTANCES SEWER SYSTEM. WILL , STORM AND GROUND WATER FROM NEW CONSTRUCTION BE ALLOWED TO DRAIN INTO THE UNDER UTILITY TRENCHES (SEE DETAIL) PAVEM NT (TYP) �� / \\_ - 32'4 �� I f 5.0' R 15. THE CONTRACTOR SHALL COORDINATE WITH THE CITY'S EXIST. BACK OF / �� Q`� - 1 38.7' 85,3' I BUILDING DEPARTMENT AND ENGINEERING DEPARTMENT, CURB (TYP) j/ OJ / \ I� PROPOSED THE PROCEDURES FOR WATER MAIN TESTING ,i G / 4 EXISTING BITUMINOUS V-GUTIRER ACCESS DRIVE _- -- -- ---- ? PROPOSED BOLLARD II (SEE DETAIL) I SITE DATA: ILOT 3 305 MULHERN COURT (LOT 3) / PROPERTY LINE 14 I j * LOT SIZE: ±1 .56 ACRES CITY OF YORKVILLE LEGEND � (TYP)SIGN I 4 I BUILDING FOOTPRINTS: 2; @ (5,092 SQ. FT. ) KENDALL COUNTY, ILLINOIS i I NUMBER OF STANDARD PAR ING STALLS: 46 RESERVED i�// I I - NUMBER OF GARAGE PARKI G STALLS: 16 SITE PLAN PARKING DENOTES "HANDICAPPED SIGN #1 S- PARKING" SIGN LOCATION AS / NOTED ON PLAN I f NUMBER OF HANDICAP STA LS: 3 (SEE DETAIL) * TOTAL NUMBER OF STALLS 65 REVISIONS DWN BY: INT: DATE: PROJECT N0. ;100 FINE * TYPICAL PARKING WIDTH ' 1. SVJ 09-17-03 REIN-030641.01- * TYPICAL PARKING LENGTH 18' 2• DSN BY: INT: HORIZ SCALE: SHEET NO. 3• DWS 1"=20' * TYPICAL ISLE WIDTH 24' 4. CHI{ BY: INT: VERT SCALE: 6• PJH j ; I a. i t , r v n.' 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Pp SLIDE I / • • ! f • / a I ' PANEL LOG J�'• • •• / I ' CLIMBER 1 I ,. • SWINGS • / J x J° • C• � C J s I / a / h. _.. '�• ''.� � ay#': —__ �: ask � r � �� / . � ,_ . ori:. -..,a-... ,.._ti.._ ------ >a ,_. » . _ _. �� - y /:M - .--� _ ,,�. •/ _``� :^ a-, y .. ..Kia sib'";. 4 �v--"� .,n k. I ".. .', • .. '� /' /. / /• /• / / / /j52 is�a�, x. x. t ,C n x I \ • I / ` • � / � / / / / './ • >>Q- �� m �� "lam�i.4}��aip.''�2,Y�` _fin �.s '•� -`�.`�E \ • I • J / / / ® 53 Cyt & WALKING PATH I ' / �♦ I � 736.07 �• • •. (/ I � � , � t l • / � • •. , , , . 52 PLAY STRUCTURE n I ., 6� ��NN�L � __ r • / II I t � I • � � � /• •I� 'I a x� aha s • I • 51 ._ / OPEN PLAY AREAUS � ME x 155' 5 X161 3yRs°6�yP°5� 4s"z^� ° • I / I I i / / � �' � ..a *,e, "3 '�' °}'} �,'`� '� ba! I , 1 / • ( 47 $ r �; ' BIKE RACK �� I � PSP S�ReSE � � °� •r 1 I I _ / / .,® _ a'- • ` � I / i / / �5 R ` ��m � Z I i I I / •• � 'lig= r i �m v mn 'x ■ / \ � �• / • • � .se�..ii%. A''. �� 4 � >.i}7 �tI'-..zs I �'�;'� . . .'t r; _ p LOG CLIMBER ® • • ' / •' / PARK BEN I pro C H ri I � °x;96 �> ` •• � I / r 43 .� :.:� ,.„�:.� I I ��" ♦ \ o � I / I / xk PLAY STRUCTURE SCHEMATIC t N.T�.S.I ♦ i ` I / i SWINGS North I 3g `� 10 40 80 ��° �,,.� f SCHOPPE DESIGN A SSO CIA TES o tua al 739.9 �X ` The U` ited City Of Yorkville Landscape Architecture and Land Planning E.c -�t - ,� 800 Game Farm Rd. OR 20 k + ' ` Yorkvil"le', IL 60560 430 W DOWNER PLACE PH. (630) 896-2501 SCALE: 1". = 20' DATE: 09-04-2003 �[t� �w 630=553=4350 AURORA IL 60506 FAX 630 896-3228 up I . , i I