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Administration Packet 2004 01-08-04 2`C cir o United City of Yorkville all County Seat of Kendall County EST. _ 1836 800 Game Farm Road ,4V) Yorkville, Illinois 60560 O Ill iI 0 Phone:630-553-4350 �,r K"aa o v2 Fax:630 553 7575 /LLE kv • AGENDA ADMINISTRATION COMMITTEE MEETING THURSDAY, January 8, 2004 6:30 P.M. CITY CONFERENCE ROOM Presentation: 1. None Old Business: 1. Minutes for Approval/Correction: None 2. Monthly Updates: a. Planning Coordinator's Fees Spreadsheet (Spreadsheet not available) b. Past Due Invoices Worksheet for October, November and December c. Water Billing Accounts Due Report d. Billing Software e. Accounting Software f Website Status g. Revised Project Financial Tracking Worksheet h. Quarterly Review of Grant Status Spreadsheet i. Final Review of Updated Vehicle Policy j. Review Results of Employee Daily Time Study New Business: 1. Job Description for City Council's Administrative Assistant Page 2 Administration Committee January 8, 2004 New Business (con't): 2. Review of City Purchased Palm Pilots 3. Review of City Nextel Phone Accounts 4. Review Annual Walmart City Account Expenses 5. Attorney's Interpretation regarding City Administrator and Financial Director Reporting to City Council and Mayor, or solely to Mayor 6. RFQ for Financial Services 7. Administration Staffing FY 04/05 Budget Additional Business: PAST DUE INVOICES WORKSHEET, DECEMBER, 2003 From the desk of Jennifer Woodrick • • INVOICE INVOICE PAYMENT DATE BOOK LINE DESCRIPTION AMOUNT AMOUNT COMMENTS 1 6/3/2002 D 3 A. Norton, Cann. Est., Admin inv 3A $699.75 $0.00 Interest added on balance monthly. 2 7/8/2002 D 34 A. Norton, Can. Est., Admin inv. 5A, 8A $1,965.14 $0.00 Interest added on balance monthly. 3 2/8/2003 H 31 DCI, Fox Hill Unit 7- eng. Billing hours $845.84 $87.26 Interest added on balance monthly. 4 2/26/2003 I 5 J. Bell, Ryan Co.- Kramer & Schoppe bills $425.00 $0.00 To City Atty 11/14/03; no pymt to date ��. 5 3/12/2003 I 21 Dresden, Fox Hill Unit 7-eng. Billing hours $1,633.50 $21.78 Interest added on balance monthly. 6 4/11/2003 J 4 Mid-America, Runge: EEI 25186 $580.50 $0.00 To City Atty 11/14/03; no pymt to date n .; 's- 7 4/21/2003 J 7 Inland, Faxon Rd: EEI 24993, 25183 $1,350.00 $0.00 Interest added on balance monthly. : •"-',66 8 5/5/2003 J 26 DCI, Fox Hill U7- EEI 25403, March Eng. Hrs $694.50 $520.50 Interest added on balance monthly. 9 5/9/2003 J 31 Mid-America, Runge- EEI 25406, 25609 $292.50 $0.00 To City Atty 11/14/03; no pymt to date 10 6/25/2003 K 28 Dresden, Fox Hill U7: May Eng. Hrs, EEI 26032 $503.50 $46.00 Interest added on balance monthly. 11 7/10/2003 K 32 Ocean Atlantic, West.Vllg: 2 Kramers, 1 Schoppe $5,740.00 $0.00 Interest added on balance monthly. 12 7/10/2003 K 36 Ocean Atlantic,West.Vllg: DCRS 10075 $400.45 $0.00 Interest added on balance monthly. 13 8/8/2003 L 7 Dresden, Fox Hill: Eng hrs June $492.93 $0.00 Interest added on balance monthly. 14 8/8/2003 L 8 Dresden, Fox Hill: Eng hrs July, August $344.81 $0.00 Interest added on balance monthly. 15 8/8/2003 L 9 Dresden, Fox Hill Unit 7-eng. Billing hours $30.67 $0.00 Late notices 10-8, 11-10, 1-5-04 Q� �� , 7 16 9/17/2003 L 26 /RED, Runge Prop: Rob Roy Creek Study Fee $9,500.00 $0.00 To City Atty 1-5-04 for assistance ole 17 9/24/2003 L 32 Ocean Atlantic,West. Vllg:2 Kramers, 1 Schoppe $6,627.50 $0.00 Late notices 11-10-03, 1-5-04 18 10/15/2003 M 2 Kimball,Whisp. Mdws: Kramer 5 $1,045.00 $0.00 Late notice 1-5-04 19 10/15/2003 M 3 Kimball,Whisp. Mdws:Admin. Charges $282.73 $0.00 Late notice 1-5-04 20 10/16/2003 M 13 Menards:SBC work order $160.00 $0.00 Late notice 1-5-04 21 10/16/2003 M 17 Olde 2nd Bank: Schoppe 10744 $747.50 $0.00 Late notice 1-5-04 22 10/17/2003 M 23 New Dir., Inland/York.Senior Apts:2 Kramer, 1 Schoppe $475.00 $0.00 Late notice 1-5-04 _ 23 10/17/2003 M 24 New Dir., Inland/York. Senior Apts: 2 DCRS $446.80 $0.00 Late notice 1-5-04 24 12/3/2003 M 31 Inland, Caledonia: DCRS 10227 _ $182.90 $0.00 Late notice 1-5-04 25 12/3/2003 M 32 Inland, Caledonia:2 EEI's, 1 ICCI $4,821.55 $0.00 Late notice 1-5-04 26 12/3/2003 M 34 Tri Land, C'Side Center: Kramer 4 $300.00 $0.00 Late notice 1-5-04 27 12/3/2003 M 35 Dresden, Fox Hill: Eng. Hours Aug, Sep. $742.79 $0.00 Late notice 1-5-04 28 12/4/2003 M 37 MPI, Grande Reserve: Kramer 19 $5,360.00 $5,000.00 $360 due; statements 12-30, 1-5-04 29 12/4/2003 M 38 MPI, Grande Reserve: ICCI _ $1,106.25 $0.00 Statement sent 12-30-03, 1-5-04 30 12/4/2003 M 39 MPI, Grande Reserve: EEI's 26858-26870 $35,216.50 $0.00 Statement sent 12-30-03, 1-5-04 31 12/4/2003 N 1 MPI, Grande Reserve: Capital Fees $228,500.00_ $0.00 Statement sent 12-30-03, 1-5-04 TOTALS: 24 OUTSTANDING INVOICES $311,513.61 $5,675.54 PAYMENTS NOT RECIEVED 30 DAYS AFTER BILLING WILL BE RE-INVOICED. PAYMENTS 60 DAYS IN ARREARS WILL BE RE-INVOICED WITH INTEREST PENALTY. -- -- . Ar. Matt Fiascone _ t P(431)14 Date Prepared By Work [RID Baseline LLC (Ax ) Paper No. — • 29( 1 Butterfield Road Reviewed By I i Oa.:Brook, IL 60523 2 -• ----- 3— .i --Lt-- btuiL,..Lpt--L.6--N.D.. .________.____ 10„0 iviLL) 1 n't tiut) Eo,i'd:AAJ_ e_A., ti 1 i ,-, 1 ki 1 1 . 1 1 i i 1 1 1 , /•\ 63 115 I' 66 I' !hi 1Frin0Y.C,2Hn-) 1100) 13\-6A-ir 1.- Ak, av-) ----LA)1 OP ''''' i t , 1 ----4--, ,,,--- ,- -1 ki 2iicr6 i riv-rt 1 Crti--,l&IL0-__04.nu: (y CLLJer,-,' ' 4.1,-a--v•--, 1 1 i , . , 1 v_ , ! Xcx 1 . , -4 - q SC° i 11 3'i D-b I'M(r% li ae, aitca S'AvaL-L-4 tty di a --,- : .-----i 1 C12 :00 1°10 4`1() 1-14/1(0%, L -'t--'iL-Q-Q-' 41 kYt-ie j2. '111 il : ?):):C - --- I ! 1 : ---; I . , ; ; , 1 5 al it %.3.W(.,...) '' : .4,' 1..i A) • 71 i , 1 . Sil ......„___ ____ -i • -i-- ;, Si . , I 11 HI, , , 1 vi . . , — --4- „. „,.. - . , . 1211 , . 1311 . . , 1 1 15, I • ; I , : 1611 . • II ; . 1 17;i . 1 1 1811 I : I • 11 I 1911 . I • i • li . ; • . ; • : , ,_ t 2OjI 1 i 2111 • ; i ; II : 11 -1` -,' : • 22.1 : i I • 4 ; 231: 11 _ t• ; I i I ' ; ' • - I _4 2411 li -- , , ; I 25I1 • 1 . , 2511 . , il 11 • if L 2711 . , : , . . . , ----, : — 281 1 i -1 , 29; 301 1 3111 ... 1 , , . 321 1 ; ; ! 1 ,1 .1_;' -± :: i • 1 331 ; -,-- [ 7 i -I I .i; . 11 L I 1 ! 1,• R : . ; 3911 1 . 1 , — . , 40if 1 1 lil • _._ Form 113G • HG Professional Forms • Omaha.Ne.68102 DATE .._ W P Nn g7/..arivilte,deckke# Jennifer Woodrick, Engineering Assistant 553-8528 phone 553-6204 fax TO: TONY GRAFF Dego Thursday, November 20, 2003 Rao MATT FIASCONE'S 11-19-03 LETTER In response to Matt's letter regarding invoices for Runge & Faxon Road: Runge: This is not for the Administration Fee; it's in Administration Account. The amount due is for the Rob Roy Creek Flood Study, which was due upon annexation. PS: They did not prepay the Admin Fee! Faxon: On 11-18-03 I provided you copies of the EEI bills that total the Administration Account balance due ($1377.00). As for these bills being for an AMG parcel(s), I am not aware. Please provide a written response to Matt,or encourage Dan/Kelly Kramer to respond to his comments, with a Cc: to me. I believe a stronger approach is necessary at this point. Thank you, • Inland Real Estate Development Corporation 2901 Butterfield Road G = Brook,Illinois 60523 �\ 630-218-8000 Fax:630-954-5673 0V2 2 www.inlandgroup.com/ired 1\PV • November 19, 2003 • Tony Graff City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Tony: I am now receiving past due notices and account in arrears notices on the Faxon Road project and the Runge property. I do not believe these are accurate and would like you to address them. With respect to the Faxon Road property, I have mentioned to you previously in writing and in person that no charges can acme to this property since it is not being annexed to the City. If these charges apply to the portion that was purchased by AMG Homes, then they should be directed to that company. As far as the Runge property is concerned it notes a past due administration fee of$9,500. The administration fee was paid on this early on to the best of knowledge. Please have the accounting checked and advise me if there is still an amount outstanding. Thank you for your cooperation. Sincerely, INLAND REAL ESTATE DEVELOPMENT CORPORATION A or4-- Matthew G. Fiascone Senior Vice President MGF/mlr Enclosures REAL ESTATE DEVELOPMENT SPECIALISTS Inland Real Estate Development Corporation n 2901 Butterfield Road 2 Oak Brook,Illinois 60523 5 630-216-8000 Fax:630-954-5673 2 a www.inlandgroup.com/ired October 27, 2003 Tony Graff City of Yorkville 800 Game Farm Road Yorkvil e TL 60560 Dear Tony: I am in receipt of Invoice No. 1-ADM4 from the City of Yorkville. This invoice states that it is for the Inland Faxon Road Property and requires a payment of$1,368 for an administration account. This property is not within the City limits, has not petitioned for annexation or any project approval and is not under the City's jurisdiction. I would like written confirmation that this invoice was sent in error and no payment is due for this property. Thank you for your cooperation. Sincerely, INLAND REAL ESTATE DEVELOPMENT CORPORATION Matthew G. Fiascone Senior Vice President Aat Z7 Q0 /is-41( MGF/mlr .‘6;),› • %,c) 0 05) REAL ESTATE DEVELOPMENT SPECIALISTS DATE RUN: 01/02/04 UNITED CITY OF YORKVILLE PAGE 621 TIME RUN: 13:54:04 BILLING REGISTER -- TOTALS BY CLASS ID: UB560000.WOW BILLING CLASS CODE & DESCRIPTION BILLED ITEM OCCURRENCES USAGE TOTAL COM COMMERCIAL PREVIOUS BALANCE - NEGATIVE 6 $142.14- PREVIOUS BALANCE - POSITIVE 20 $5,386.31 YBSD 171 883018 $18,687.96 WATER 179 1890468 $20,438.26 SEWER 170 183 $3,283.49 TOTAL NUMBER OF CUSTOMERS IN CLASS: 182 TOTAL: $ 47,653.88 GOV GOVERNMENT PREVIOUS BALANCE - POSITIVE 1 $59.68 YBSD 15 253100 $3,293.09 WATER 21 256408 $5,560.77 SEWER 15 3 $270.00 TOTAL NUMBER OF CUSTOMERS IN CLASS: 21 TOTAL: $ 9,183.54 IND INDUSTRIAL PREVIOUS BALANCE - POSITIVE 2 $22.62 YBSD 42 192900 $4,581.57 WATER 40 182600 $4,175.42 SEWER 40 7 $720.00 TOTAL NUMBER OF CUSTOMERS IN CLASS: 44 TOTAL: $ 9,499.61 RES RESIDENTIAL LIEN FEE 1 050.00 PREVIOUS BALANCE - NEGATIVE 96 $1,744.09- PREVIOUS BALANCE - POSITIVE 250 $35,163.38 REFUSE 59 $425.10 YBSD 2903 4337102 $238,525.12 WATER 2937 4410052 $110,419.75 SEWER 2894 3075 $56,042.89 REFUSE 2581 2577 $25,221.98 DATE RUN: 01/02/04 UNITED CITY OF YORKVILLE PAGE 622 TIME RUN: 13:54:04 BILLING REGISTER -- TOTALS BY CLASS ID: UB560000.WOW BILLING CLASS CODE & DESCRIPTION BILLED ITEM OCCURRENCES USAGE TOTAL SNOWBIRD REFUSE CREDIT 9 $12.95- SNOWBIRD SEWER CREDIT 14 $84.90- TURN ON FEE 4 $100.00 YBSD CREDIT 1 $105.39- TOTAL NUMBER OF CUSTOMERS IN CLASS: 2989 TOTAL: $ 464,000.89 TOTAL NUMBER OF CUSTOMERS: 3236 DATE RUN: 01/02/04 UNITED CITY OF YORKVILLE PAGE 619 TIME RUN: 13:54:04 BILLING REGISTER FOR 12/31/2003 BILLING ID: UB560000.WOW ACCOUNT N SERVICE NAME/ADDRESS READING PRIOR ----CURRENT---- DAYS OF BILLED ITEM TYPE CODE READING DATE READING DATE SERVICE QUANTITY AMOUNT 0107409320-00 AMG HOMES 932 CANYON TRAIL WATER A 14700 10/31/03 15700 12/01/03 31 1000 26.05 SEWER 0 10/31/03 0 12/31/03 31 1 18.00 120.16 TOTALS FOR CYCLE 01, ROUTE 07: BILLED ITEM OCCURRENCES USAGE TOTAL PREVIOUS BALANCE - NEGATIVE 2 $5.70- PREVIOUS BALANCE - POSITIVE 7 $316.98 YBSD 134 213100 $9,988.06 WATER 133 214400 $5,253.00 SEWER 132 129 $2,273.90 REFUSE 125 124 $1,280.88 SNOWBIRD REFUSE CREDIT 2 $4.36- SNOWBIRD SEWER CREDIT 2 $7.20- TOTAL: $ 19,095.56 DIRECT DEBIT INFORMATION DIRECT DEBIT 3 $408.13 DATE RUN: 01/02/04 UNITED CITY OF YORKVILLE PAGE 620 TIME RUN: 13:54:04 BILLING REGISTER -- TOTALS ID: UB560000.WOW BILLED ITEM OCCURRENCES USAGE TOTAL PREVIOUS BALANCE - NEGATIVE 102 51,886.23- PREVIOUS BALANCE - POSITIVE 273 $40,631.99 YBSD 3131 5666120 $265,087.74 WATER 3177 6739528 $140,594.20 SEWER 3119 3268 $60,316.38 REFUSE 2581 2577 $25,221.98 YBSD CREDIT 1 $105.39- SNOWBIRD REFUSE CREDIT 9 $12.95- SNOWBIRD SEWER CREDIT 14 $B4.90- REFUSE 59 $425.10 LIEN FEE 1 $50.00 TURN ON FEE 4 $100.00 TOTAL: $ 530,337.92 DIRECT DEBIT INFORMATION DIRECT DEBIT 111 $14,381.00 DATE: 01/05/04 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:29:01 BILLING TOTALS FOR 12/31/2003 ID: UB580000.WOW CLS SERVICE COM YBSD TOTAL BILLED (INCREASE IN REVENUE) 18, 687.96 TOTAL INCREASE IN RECEIVABLES 18, 687.96 WATER TOTAL BILLED (INCREASE IN REVENUE) 20,438.26 TOTAL IMMEDIATELY COLLECTED -142.14 TOTAL INCREASE IN RECEIVABLES 20,296.12 SEWER TOTAL BILLED (INCREASE IN REVENUE) 3,283.49 TOTAL INCREASE IN RECEIVABLES 3,283.49 REFUSE TOTAL BILLED (INCREASE IN REVENUE) .00 TOTAL INCREASE IN RECEIVABLES .00 CREDITS TOTAL NEGATIVE PRIOR BALANCES -142.14 TOTAL APPLIED TO BILLINGS 142.14 TOTAL REMAINING NEGATIVE BALANCES .00 RES YBSD TOTAL BILLED (INCREASE IN REVENUE) 238, 525.12 TOTAL IMMEDIATELY COLLECTED -370.83 TOTAL INCREASE IN RECEIVABLES 238,154.29 WATER TOTAL BILLED (INCREASE IN REVENUE) 110,419.75 TOTAL IMMEDIATELY COLLECTED -788.37 TOTAL INCREASE IN RECEIVABLES 109, 631.38 SEWER TOTAL BILLED (INCREASE IN REVENUE) 56,042.89 TOTAL IMMEDIATELY COLLECTED -152.60 TOTAL INCREASE IN RECEIVABLES 55,890.29 REFUSE TOTAL BILLED (INCREASE IN REVENUE) 25,221.98 TOTAL IMMEDIATELY COLLECTED -486.02 TOTAL INCREASE IN RECEIVABLES 24,735.96 MISC. YC TOTAL BILLED (INCREASE IN REVENUE) -105.39 TOTAL IMMEDIATELY COLLECTED 105.39 TOTAL INCREASE IN RECEIVABLES .00 DATE: 01/05/04 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:29:01 BILLING TOTALS FOR 12/31/2003 ID: UB580000.WOW CLS SERVICE MISC. SRC TOTAL BILLED (INCREASE IN REVENUE) -12.95 TOTAL IMMEDIATELY COLLECTED 12.95 TOTAL INCREASE IN RECEIVABLES .00 MISC. SSC TOTAL BILLED (INCREASE IN REVENUE) -84.90 TOTAL IMMEDIATELY COLLECTED 84.90 TOTAL INCREASE IN RECEIVABLES .00 MISC. RC TOTAL BILLED (INCREASE IN REVENUE) 425.10 TOTAL INCREASE IN RECEIVABLES 425.10 MISC. LNF TOTAL BILLED (INCREASE IN REVENUE) 50.00 TOTAL INCREASE IN RECEIVABLES 50.00 MISC. TRN TOTAL BILLED (INCREASE IN REVENUE) 100.00 TOTAL INCREASE IN RECEIVABLES 100.00 CREDITS TOTAL NEGATIVE PRIOR BALANCES -1,744.09 TOTAL APPLIED TO BILLINGS 1, 594. 58 TOTAL REMAINING NEGATIVE BALANCES -149.51 GOV YBSD TOTAL BILLED (INCREASE IN REVENUE) 3,293.09 TOTAL INCREASE IN RECEIVABLES 3,293.09 WATER TOTAL BILLED (INCREASE IN REVENUE) 5,560.77 TOTAL INCREASE IN RECEIVABLES 5,560.77 SEWER TOTAL BILLED (INCREASE IN REVENUE) 270.00 TOTAL INCREASE IN RECEIVABLES 270.00 REFUSE TOTAL BILLED (INCREASE IN REVENUE) .00 TOTAL INCREASE IN RECEIVABLES .00 DATE: 01/05/04 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:29:01 BILLING TOTALS FOR 12/31/2003 ID: UB580000.WOW CLS SERVICE IND YBSD TOTAL BILLED (INCREASE IN REVENUE) 4, 581.57 TOTAL INCREASE IN RECEIVABLES 4,581.57 WATER TOTAL BILLED (INCREASE IN REVENUE) 4,175.42 TOTAL INCREASE IN RECEIVABLES 4, 175.42 SEWER TOTAL BILLED (INCREASE IN REVENUE) 720.00 TOTAL INCREASE IN RECEIVABLES 720.00 REFUSE TOTAL BILLED (INCREASE IN REVENUE) .00 TOTAL INCREASE IN RECEIVABLES .00 DATE: 01/05/04 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:29:01 BILLING TOTALS FOR 12/31/2003 ID: UB580000.WOW CLS SERVICE GRAND TOTALS YBSD TOTAL BILLED (INCREASE IN REVENUE) 265, 087.74 TOTAL IMMEDIATELY COLLECTED -370.83 TOTAL INCREASE IN RECEIVABLES 264,716. 91 WATER TOTAL BILLED (INCREASE IN REVENUE) 140, 594.20 TOTAL IMMEDIATELY COLLECTED -930.51 TOTAL INCREASE IN RECEIVABLES 139, 663.69 SEWER TOTAL BILLED (INCREASE IN REVENUE) 60,316.38 TOTAL IMMEDIATELY COLLECTED -152.60 TOTAL INCREASE IN RECEIVABLES 60, 163.78 REFUSE TOTAL BILLED (INCREASE IN REVENUE) 25,221.98 TOTAL IMMEDIATELY COLLECTED -486.02 TOTAL INCREASE IN RECEIVABLES 24,735.96 MISC. YC TOTAL BILLED (INCREASE IN REVENUE) -105.39 TOTAL IMMEDIATELY COLLECTED 105.39 TOTAL INCREASE IN RECEIVABLES 50.00 MISC. SRC TOTAL BILLED (INCREASE IN REVENUE) -12.95 TOTAL IMMEDIATELY COLLECTED 12.95 TOTAL INCREASE IN RECEIVABLES 50.00 MISC. SSC TOTAL BILLED (INCREASE IN REVENUE) -84.90 TOTAL IMMEDIATELY COLLECTED 84.90 TOTAL INCREASE IN RECEIVABLES 50.00 MISC. RC TOTAL BILLED (INCREASE IN REVENUE) 425.10 TOTAL INCREASE IN RECEIVABLES 50.00 MISC. LNF TOTAL BILLED (INCREASE IN REVENUE) 50.00 TOTAL INCREASE IN RECEIVABLES 50.00 MISC. TRN TOTAL BILLED (INCREASE IN REVENUE) 100.00 TOTAL INCREASE IN RECEIVABLES 50.00 DATE: 01/05/04 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 08:29:01 BILLING TOTALS FOR 12/31/2003 ID: UB580000.WOW CLS SERVICE CREDITS TOTAL NEGATIVE PRIOR BALANCES -1,886.23 TOTAL APPLIED TO BILLINGS 1,736.72 TOTAL REMAINING NEGATIVE BALANCES -149.51 'IMMEDIATELY COLLECTED ITEMS' RESULT FROM NEGATIVE PREVIOUS BALANCES OR FROM NEGATIVE AMOUNTS INCLUDED IN THIS BILLING. tJ. riP Weblinx Incorporated ) 68 North Main Street - Suite 2 Oswego , Illinois 60543 Weblinx Inc. — Your Monthly Web Site Performance Report Your Company Name: United City of Yorkville Your Web Site: http://www.yorkville.il.us Start Date: December 1 , 2003 End Date: December 31 , 2003 Total Requests: 10,850 Unique Visits: 1 ,201 Most Popular Pages: Index.htm (Home Page) 1 ,048 Info.htm (Community Info) 79 Employment.htm (Employment) 72 History Timeline.htm (History Timeline) 69 Referring URLs Hit Counts http://www.rinkworks.com 347 http://www.google.com 263 http://www.yahoo.com 190 http://www.msn.com 114 Most Hits on Week of: December 7, 2003 — 2,848 Suggestions: Office : 630 . 551 . 0334 www . weblinxinc . com Fax : 630 . 551 . 0353 UNITED CITY OF YORKVILLE WEB SITE INFORMATION 01/08/04 United City of Yorkville Hits and Visits -www.yorkville.il.us Type Sep-03 Oct-03 Nov-03 Dec-03 Hits 11,464 12,683 12,687 10,850 Unique Visitors 1,302 1,325 1,284 1,201 In late January 2004 we will be moving the site to our new Linux Server This will allow for more accurate and detailed hit and visit reports. PROJECT FINANCIAL TRACKING WORKSHEET PROJECT&DEVELOPER LOCATION PROJECT SIZE FILE FEES ADMIN FEE FINAL ENG. ENG.SVCS LEGAL/PLANNER FLOOD MISCELLANEOUS FEES TOTAL RCVD COMMENTS/STATUS PLAT REVIEW FEE DEPOSIT SERVICES DEPOSIT STUDY TO DATE 1 Amurol 2800 N.Rte 47 commercial development _ $1,858.90 -- $1,327.79 $3,186.69 parking lot 1 2 Bowman Prop.,Inland(Ravine Woods) 47&Hilltop 18 lots on 32 acres $250.00 - $250.00 1.5 mile review approved 2 3 Bristol Cluo:Lay-Corn Galena&Cannonball 104 sfd $1,946.50 $9,482.50 $5,000.00 $10,000.00 $250:1.5mi review fee pd;$782,532.00 san.Sewer pmt fees pd $809,211.00 PUD Amend 1-20 COW.1.5 mi @ 1-22 Pt.Council 3 4 Caledonia:Inland NAN of'BC 85.296 acres $500.00 $10,000.00 $5,000.00 $22/pending $15,500.00 PUD,Prelim.Plat,PUD Amend Apprd 11-25-03 4 5 Cannonball Run Plaza:Jim Ratos S/E side 34&CannonBall 8 commercial lots $0.00 5 6 Carrvilla:Kurt and Pat Karr Property Nof 71;Hilltop&Wing 9.24 acres $250.00 $250.00 6 7 Cimarron Ridge:Conover Bldrs. Sof 34,E of Cannonball 29 sfd,42 dup.,9.9 A comm. $0.00 81%built out 7 8 Corner Stone:Triangle Investments 47&Greenbriar no info yet $500.00 $500.00 Concept Plan,12-2-03 COW 8 9 Country Hills:Dennis Dwyer SAN corner 71&126 84 sfd $27,687.52 Ph2$500.00 $28,187.52 85%built out 9 10 Countryside Center.Tri-Land Properties Countryside i commercial re-development $15,000.00 Tif Study deposit pd June 2003 $15,000.00 10 11 Deere Crossing:B&B Land Developm't Aments/Immanuel 18 lots on 37 acres $0.00 1 5 mile review approved 11 12 Dhuse.Prop.:.Wiseman Hughes Windett Ridge II approx.80 acres : $500.00 $15,000.00 • $15,500.00 Concept Plan,10-8-03 Plan Commission 12:. 13 Fields of Farm Colony:Inland 71&Hilltop 160 lots on 281 acres $500.00 $500.00 County Subdivision 13 14 Fifth Third Bank-Tucker - 34&Marketplace Rte 34&Marketplace : , $0.00 Development Agreement stage 14. 15 Fisher Property/Vvhispering Meadows N/W corner Faxon&C'Ball COUNTY-450 sfd on 298 Acres $5,450.00 $20,000.00 $10,000.00 $10,500.00 5K flow meter,$1100 soil,sediment control $52,050.00 Final Plat:2-12-04 Plan Council 15 16 Foxfield''s 2nd Add.:Barry Niles Ten Ln.Cul de Sac 3.44 acres.R-2 Zoned $0.00 16 17 Fox Highlands:Frontier Land Grp. Sof 71,E of 47 33 sfd,84 town.,6 duplexes $3,950.00 $40,025.02 $500.00 _ $11,050.00 $5,000.00 $60,525.02 50%built out 17 18 Fox Hill:Dresden S of 34,E of Eldemain 222 sfd,144 town.,32 duplexes `billed hourly' U4,U6$500 Ea $1,000.00 Re-design Concept Review,Ent Plat;93%built out 18 19 Fox Hill:DCI,Unit 7 $1,130.00 *billed hourly* $500.00 $5,000.00 $5,000.00 $11,630.00 Rezone,Prelim Plan,2-11 PI.Comm.Public Hearing 19 20 Fox Hill:Pr mus,Unit 5 'billed hourly* ':'$500.00 . `$2,390.00 _$2,890.00 ''86%built out 20'.. 21 Fox Mill Landing:JCPC Corp. Hydraulic&Mill 20 residential units $1,074.25 $1,000.00 $1686.64 Inspection Fee paid 11/25/02 $3,760.89 21 22 Fox River Bluffs:Inland -Fox&Highpoint. COUNTY-141 sfd,302.6 Acres $250.00 : $250.00 Concept,1.5 mi review approved,Annex&Rezone:. 22 23 Go-Tane Service Station E of 47,Sof 34 2.14 acres $500.00 $2,500.00 $3,000.00 Annexation,Rezoning Approved 23 Water'I r $24.6k Traffic St.! 300k1 BKFD due $396,900 Mun.BldgFee Paid 24 24 Grande Reserve:MPI: 1127.3 acres R.R.&Kennedy '1324 sfd,394 dup.,6326321.6.,300 apts $19,973.00 $250k dep.Due $30,000.00 $20,000.00: " $35kImpr/ $ 25 Grande Reserve,Line 2 $19 2k Fiscal Impact/$took Water Tank/$100 Soil,Sed.Permit $645,773.00 U1-3 Prelim,Fnl Plat,1-8 Pl.Council,2-11 PI Comm 25 26 Greenbrier.Ron Wehrli Develop.` W of Bridge,N of G'Briar 152 sfd,9 duplexes Ph 4$471,36 $500.00 Ph 4$336.68 $1,308.04 98%built out 26 27 Heartland Circle Sof Heartland Sub 250 sfd on 129 6 acres $1,780.00 $92,345.77 $500 Res/Comm $8,200.00 $5,000.00 $1100 Soil Pmt,Deposit;$270 Traffic Study $109,195.77 Final Plat Apprd 5/27/03 pending Eng.Accept. 27 28 Heartland-Professional Building Farmstead&Rt 34 $0.00 28.. 29 Heartland Subdivision Sof 34,E of McHugh 186 sfd $1,250.00 $34k Cl;$23k U2,3 Ph1,2,3$500ea $4590 Unit1 $64,340.00 73%built out 29 30 Hopkins Corner(Morrissey) 37.4 acres N/W corner 47&Greenbr Rd 87 townhomes $1,570.00 $2,000.00 $5,000.00 $8,570.00 30 31 Inland Office Building:Inland 34&Marketplace $500.00 $400.00 $900.00 31 32 Kendall County Special Ed.Co-op Lot 3 201 Garden Circle $4,316.34 $3,038.10 $7,354.44 32 33 Kendall General Store:Maxwell 8710 Rte 71 6.21 acres Annex,Rezone waived $0.00 Annex,Zoning;1-13-04 City Council 33 34 Kritzberg,Gary&Susan 308 N.Bridge home to business $200.00 $200.00 Development Agmt Apprd 12-23-03 C.Council 34 35 Kylyn's Crossing(Cannonball Hill) E of 47,Sof C'Ball Trail $860.00 $500.00 $1,360.00 35 36 Kylyn's Crossing West:(CanEst)AMG N of 34 W of C'Bali Tri 111 sfd $15,253.45 $500.00 $5,000.00` $20,753.45 92%built out 36 37 Kylyn's Ridge.AMG Homes W of Kylyn's Cr.West 134 sfd on 69.83 acres $1,963.13 $26,731.97 Unit 1 $500 ea U1,U2 $19,094 Unit 1 $5,000.00 $8,835.00 $200 Soil,Sed.Pmts U1,2/$42,735:U1 W'S Recapture U2 Final Plat Approved 12-9-03 City Council 37 38 Kylyn's Ridge,Line 2 $20,568.49 due U2 $14,389.40 due U2 $62,627.25 Unit 2 W/S Recapture due $105,559.10 , r, 25%Built Out 38 39 LaBerge Property • 11925 Route 34 approx 3 acres $250.00 $250.00 Annex,Rezone Appoved 12/23/03 City Council 39 40 Laniosz Garden Center.Dan Laniosz 10701 Rte 71 $250.00 $250.00 1.5 mile review approved 40 41 Lo Destro Dental Center 8 acres 803 N.Bridge House demo,new o fire building $200.00 $352.41 $1,000.00 $1,552.41 41 28 1Final Plata approved;42 Longford Lakes:Montalbano Homes W of Landmark.S of McHugh " 11 bldgs,82 apts on 13.6 acres' $10,897.42 $500.00 $2,432.50; $5,000.00 $9300 Dev.Fee Paid:62 Units x$150 each $ 29.92 ppved;42%built out 42 43 Maple Grove Sub.:Ron Tucek S of Legion,W side Highpt 30 lots on 51.2 acres $250.00 $250.00 1.5 mile review approved 43 44 Menards:Menard,Inc. E of 47,N of Countryside commercial development $151,912.60 waived $5,000.00 • $156,912.60 Complete 44 45 Menards Residential:Menard,Inc. E of 47,S of Countryside 142.2 acres:174 sfd,268 mfd $2,772.00 $5,000.00 $7,772.00 Final Plat Approved 9-23-03 45 46 Menards Residential Line 2 $0,00 Name change to Prairie Meadows 11-4-03 COW 46 47 Mulhern Ct.Condos-Ronald Reinert Kendall-Mulhern,in cul-de-sac approx.1 acre $1,984.60 $1,014.96 $4,500.00 $7,499.56 Permit for#307 issued:#309 is ready. 47 48 Northgate Inland 86 acres N/E corner 47&Galena 59 town,184 mfd,32 A.comm.r $1,560.00 $4,450.00 $5,000.00 $11,010.00 48 49 Prairie Gardens:Windham Homes 24.2A W of 47,E of G'Briar Sub. 56 sfd,6 Commercial $1,633.80 $23,618.08 $500.00 $2,919.00 $5,000.00 $33,670.88 50%built out 49 50 Pride Pantry N Bridge&Main service station $0.00 ':WITHDRAWN '< 50 Jennifer Woodrick January 6, 2004 I PROJECT FINANCIAL TRACKING WORKSHEET PROJECT&DEVELOPER LOCATION PROJECT SIZE FILE FEES ADMIN FEE FINAL ENG. ENG.SVCS LEGAL/PLANNER FLOOD MISCELLANEOUS FEES TOTAL RCVD COMMENTS/STATUS PLAT REVIEW FEE DEPOSIT SERVICES DEPOSIT STUDY TO DATE 51 Raintree Village:Wyndham Drpt,Creek East of Fox Highlands 404 sfd,238 dup.,320 acres $2,000.00 $500 ea U1,2/3 $11,050.00 $5,000.00 $24k water system/$96k Hyd.Interceptor Fnl Plats U1-3 approved 51 52 Raintree Village Line 2 $100 Soil,Sed Pmt,$11(Soil,Sed.Deposit Units 1,2,3 ea 52 53 Raintree Village,Line 3 $2,651,016.77:front-funded fees,see Admin.Acct $2,793,166.77 53 54 Reserve at Fox River Apts:PRS Constr. N of MktPlac/McHugh Inter. 132 apts $21,615.99 $15,119.75 $5k Sanitary Flow Meters Deposit $41,735.34 Final Plat Review;no longer Brisben 54 55 River's Edge.S&K Development N of Fox,N&S of R.R. 166 sfd $2,364.00 $73,031.14 Ph.2$500.00 $4,731.91 $5,000.00 $85,627.05 53%built out 55 56 Rose Hill:Property Concepts 98 Ac :...NM corner Hilltop,Minkler COUNTY-57 units on 98 acres $250.00 - _ $250.00 1.5 mile review approved 56. 57 Runge Prop.(IRED):Mid America Bldg SW corner 47&Baseline 150 3 acres $2,200.00 $5,000.00 $5,000.00 $9500 due $12,200.00 Prelim Plan 1-22-04 PI Council,Feb.2004 COW 57 58 Savitski Site:Savitski N/E corner 34&:Eldemain _ $508.00 $508.00 58 59 Schipper Variance 419 Park Street sfd $85.00 $85.00 59 60 Silver Fox Subdivision:Midwest Devel. S.side Fox Rd,E of Pavilhon 102_7 acres $500.00 $500.00 Concept Plan,12-2-03 COW 60 61 Suburban Terrace Apts Pilmer Trust 34&McHugh $0.00 61 62 Sunflower Estates Unit 1:Inland :' 'W of 47,Sof G'BnarRd 117 sfd total : "$10,758.25 $35,826.21:Ph.1,2W/SRecapture $46,584.46 Project totals 52%built out 62 63 Sunflower Estates Unit 2:Inland 117 sfd total $18,841.58 $500.00 $19,341.58 63 64 Sunflower Estates Unit 3:inland - 117 sfd total $9,903.43 $500.00 '``$2,664.50 - River Xing:$10237.50;W/S Reca:$17839.22 $41,144.65 • 64 65 Tanglewood Trails,T'wood Dev.Corp. E side Highpt.Rd,Sof Legion 67 Acres $250.00 $250.00 1.5 mi review,1-22 PI.Council,2-11 PI.Comm. 65 66 Town Crossing:Rehannah Enterpnses S/W comer 34&C'Bal Trt $1,491.43 $1,200.00 $2,500.00 : County Reca:$2173.55;Can.Tri Reca:$2619.41 $9,984.39 66 67 Valentine Prop:Chris Valentine Cannonball&Oak,S of R.R. Rental Center,total 16 acres Annex.Fee waived waived $0.00 waive Annex,Lgl.Deposit;Site Plan Pending 67 68 Walgreens:G&H Developers SM corner 34&47 commercial development $1,491.43 $1,040.00 $1500.00 '- $5,031.43 Refund of Dev.Deposit 12/10/02 68 69 Wendy's 47&Marketview commercial development $0.00 Complete 69 70 Westbury Village:Ocean Atlantic.300 A : -W of 47,N of Corneiis 337 sfd,585 mfd;20 acres Comm. `$5,430.00 $10,000.00 .$5,000.00 " <:$25,000.00 - Annex,PUD,Preliminary Plan i 70 71 Westbury Village Line 2 $45,430.00 Annex,PUD Agmt 1-20-04 COW 71 72 White Oaks:Crestview,Builders`.. N of Fox,E of River's Edge 82-87 sfd Ph4$7413.49 • $7,413.49 -:95%built out 72'. 73 Wildwood:Fox Valley Farms Partn. N of 71,E of 47 37 sfd $0.00 95%built out 73 74 Windett Ridge-Wiseman Hughes 47&Legion ±. '163 acres.277 sfd,5.5 acres Comm. $1,000.00 :.$500.00 $20,000.00 ;: : $5,000.00 $1100 Soi4.Sed Pmt,Deposit,542k:Hyd Ave.Interceptor pd Final Rat U1 Approved 74 75 Windett Ridge-Line 2 941,550 mun.bldg fee pd $111,150.00 75 76 Woodworth Estates:Woodworth Dev. East Main Street $500.00 $2,000.00 $2,500.0076r 77 YBC Unit 1:Inland W of 47,N of R.R. $2,385.00 $500.00 $2,109.00 $2,500.00 _ $7,494.00 JComplete 77 78 YBC Unit 2:Inland $2,806.50 $500.00 $2,040.50 $5,347.00 J 10%built out 78 79 YBC Unit 3:Inland " $500.00 $3,042.50 _ $3,542.50 10%built out 79 80 YMP/Jewel:Tucker Development S of 34,W of Marketplace commercial development $500.00 $34,836.26 $800.00' $5,000.00 $41,136.26 Phase I Complete 80 81 York Meadows Apts.York Meadows W of 47,S of B'Berry Creek 96 apts $5,130.42 $2,100.00 $2,500.00 $9,730.42 Built Out 81 82 York.Hilt Landscaping:Ortega Baralas 8591 Route 126> 5.07 acres Annex.Fee waived $0.00 Annexation,Zoning,PUD 1-13-04 City Council 82 83 Yorkville National Bank S/W corner 47&Countryside Countryside Facility $0.00 83 84 Yorkville Senior Apts:New Directions S/W corner 47&G'Briar 3.48 acres $250.00 $2,500.00 $2,500.00 $250 Special Use • $5,500.00 PUD Approved 84 TOTAL ' * Reserve at the Fox River Apts will not be charged a final plat fee,as this is not a subdivision.There are plat of easements only for this development. $5,531,454.63 " In lieu of an upfront Administration Fee, Fox Hill opted to pay hourly for Engineering Services. Jennifer Woodrick January 6, 2004 2nd QUARTER GRANT STATUS REPORT Submissions completed by Grant Coordinator GRANT PROJECT AMOUNT SITE DATE NOTIFICATION VISITATIONS SUBMITTED DATE Land OSLAD Acquisition With IDNR 7/2/03 Withdrew due West Hydraulic $79,000 7/30/03 to COLT grant greenway Rivers Edge With IDNR OSLAD Park $74,000 7/30/03 7/2/03 Pending Illinois Transportation 7/29/03 Tomorrow reduction $91,800 N/A Pending Corridor Planning program In addition, the grant staff have been involved with the discussion for land acquisition for the Boy Scout Camp. Meetings involved identifying potential grant sources, if arrangement of a land purchase could be reached. This would be mapping out a five-year grant and private funding plan. Meetings with staff to discuss grant planning and potential projects. Submissions completed by City Staff GRANT PROJECT AMOUNT DATE NOTIFICATION SUBMITTED DATE Illinois Clean Lighting upgrade $4,300 7/2/03 letter of Energy for Beecher intent Awarded final application 11/01/03 9/15/03 awaiting funds Safety town and $100,000 12/11/02 Frozen by Illinois First paving for Governors Office Grant Beecher Parking Lot West Hydraulic $ 100,000 12/15/02 Awarded 11/03 COLT— Lindner Land Acquisition awaiting funds Kendall County Activity Club $3,000 5/19/02 for Youth Service 5/21/02 July 1,2002— June 30, 2003 Kendall County Activity Club $3,000 2/3/03 July 03— June Youth Service 04 COPS in the Intermediate $125,000 Awarded School Grant School Officer 03/01/02 BJA Vests Grant 8 Bullet Proof $2,622.32 Awarded Vests 06/30/03 IDOT Roadside Safety $826.00 Awarded Checks 12/01/02 Illinois Criminal FFT Training $12,000 Awarded Justice 06/30/03 Information Authority Illinois Criminal CPAT Radios $18,484 Awarded Justice 06/01/03 Information Authority 1/6/2004 APPENDIX I REVISED DRAFT 11/6/03 UNITED CITY OF YORKVILLE VEHICLE POLICY UNITED CITY OF YORKVILLE VEHICLE POLICY ADOPTED 12-08-2000 SCOPE A. To describe the policies and procedures pertaining to vehicle use,,This policy will be Comment:Page:1 RS adopted to maintain a consistent and legal operating system for all United City of -&_Bp_.._.___..._____ Yorkville vehicles. The Mayor., City Administrator and Police Chief, will oversee Deleted: policy that will be followed by the described organization listed each Department Head's enforcement of this policy and its procedures.,Department below Heads will supervise the procedures within their own departments. comment:Page:1 • RS&BP II. POLICY Deleted:Directors Comment:Page:1 A. The vehicles will be used and maintained under the terms of this policy as written. 1 Rs Responsibility and control of the vehicles will remain with each Department Head in Deleted The the United City of Yorkville. , comment:Page 1 RS B. The purpose of this policy is to make it absolutely clear to all employees that the Deleted:Below lists the terms,rules and regulations regarding this policy United City of Yorkville is very concerned about motor vehicle safety and proper care of city equipment. The United City of Yorkville vehicles are to be used only for transporting equipment, employees and city affiliated personnel while conducting city business. HI. CRITERIA A. An employee, a person whom receives a payroll check from the United City of Yorkville, when authorized by a Department Head, may operate a city vehicle. Department Heads shall provide a monthly report on vehicle usage. Comment:Page:1 MM&BP B. City Affiliated Personnel, City Council, Board Members, and Mayor, ,, (when Comment:Page:1 authorized by a Dept. Head.). may operate a city vehicle to conduct city business. A MM City vehicle(any vehicle owned or leased by the United City of Yorkville) will be Deleted:when authorized by a operated only by an authorized person who possesses a valid Illinois State Drivers Deleted:city employee License of proper classification for the vehicle being-driven/operated, vehicle Deleted: insurance. and irood drivini2 record with a copy of the driver's license placed in the Deleted: employees personnel file.. — —_ Comment Page:1 RS C. Current Employee Driving Standard. Employees who currently drive a city vehicle or their own vehicle on city business must maintain a valid driver's license_vehicle insurance and with a good driving record. The city recognizes that drivers who consistently violate state motor vehicle codes expose themselves and the community to potential bodily injury and'or property damage. D. The following identifies High Risk drivers. Employee drivers would be considered HIGH RISK if they have had any of the following: 1 APPENDIX I REVISED DRAFT 11;6/03 UNI FED CITY OF YORKVILLE VEHICLE POLICY 1. Two or more moving violations within a 12-month period. 2. One moving violation and one preventable accident while driving a city vehicle within a 12 month period. 3. Any combination of moving violations or preventable accidents while driving a city vehicle within a 24 month period totaling more than three. Employees designated as high risk will be required to participate in a driver improvement course recommended by the Yorkville Police Department and are subject to being excluded from driving a city vehicle. IV. PROCEDURES INDEX BY DEPARTMENT A. General Procedures For All Departments 1. All Employees will receive,understand and abide by the rules and regulations of this policy. 2. City vehicles are to be used for conducting City business only.Personnel assigned as "on call"are authorized 24-hour use of their assigned vehicles to increase command presence in the field, allow for immediate communications capabilities and/or enhance the overall operation. 3. City vehicles authorized for 24-hour use are to be used for commuting to and from work or when performing official City duties. They are not to be used for personal purpose (other than de minimis personal or approved medical), nor for the transportation of anyone other than City employees or people working with or for the City in an official capacity. 4. Only City employees and affiliated personnel are to be transported in City vehicles, 1 unless their presence is necessary for City business,, Comment page.2 5. Drivers must be thoroughly familiar with and follow all State and FederalRS _ ____ ___,_—__-_ regulations governing the particular type of motor vehicle they are operating. Deleted: or authorized by a Department Head 6. The use of seat belts in all vehicles is a requirement and the law. 7. Headlights will be turned on whenever windshield wipers are needed. Deleted: 8. All vehicles are to be unloaded and interiors maintained,unless special permission is obtained from the Department Head. 9. Vehicles should be kept neat inside and outside and every precaution must be taken to prevent debris from being blown or falling off trucks or from being discarded by vehicle occupants. Vehicle windows shall be closed and doors locked when not in use. 10. All (NO MATTER HOW MINOR) damage to vehicles is to be reported to the I comment:Page Department Head immediately. >ss 11. Employees who are involved in a traffic accident with a City vehicle or while operating their personal vehicle on City business, must report the accident to their Department Head as soon as possible after the incident, but no later than 24 hours after the incident. A police report shall be made anytime the accident involves collision,property damage,or personal injury to a private party. 12.It is the driver's responsibility to see that the vehicle is inspected for oil and gas and- /Deleted:''-- report any mechanical failures to the Department Head. The driver will follow any I Formatted:Bullets and Numbering j 2 APPENDIX I REVISED DRAFT 1 I/6/03 UNITED CITY OF YORKVILLE VEHICLE POLICY additional instructions given by the Department Head as to cleaning and gas. A Vehicle Service Record should be completed showing any service done on the vehicle. 13. Department Heads are to provide to the administration Committee a monthly'report on vehicle usage. Comment•.Page 3 14. Engines are to be warmed up in the winter before driving the vehicle. AMM 15. First aid kits and fire extinguishers must be kept in each vehicle and can be found Deleted:i3 behind or under the seat, or in the trunk of each vehicle. Let a Department Head Deleted:14 --- ---- ----- know when refills are needed. 16. At no time shall anyone drive any City vehicle while intoxicated or under the (Deleted:15 influence of any illegal drug(s)or alcohol. 17. Abuse of vehicle privileges may result in disciplinary action. Deleted:16 B. Administration 1. Employees given the privilege of use of the City owned vehicle to and from his/her residence will complete a Vehicle Agreement Form to be kept in their personnel file with the Accounting Clerk II/Human Resource Clerk. 2. Employee will conform to any I.R.S. rulings with regard to use of vehicles for to/from commute. 3. Any vehicle assigned to an employee for use during business hours,_will comply Comment:Page 3 with all general procedures and any emergency' special exceptions only emereencies '� <e must be approved by the Mayor. Deleted only a. The assigned vehicle will be parked at the employee's work location during off Comment Page 3 RS hours,. b. The employee will abide with all other pros isions this policy. BComment:Page.3 C. Any' Ione term use exception would require City'Council approval. Comment.Page:3 BP C. Recreation Department Comment Page 3 RS 1. No Recreation Department vehicles are to be used for personal use. All vehicles Deleted:unless approved by the will be kept at Recreation facilities over night, unless special permission is obtained employee's supervisor ,the Park Board; Formatted:Bullets and Numbering 2. All vehicles are to be unloaded and interiors cleaned every night and/or after everyComment:Page 3 use,unless special permission is obtained by the supervisor and/or Director. RS,MM,&BPR 3. Vehicles will be washed as designated on assignment schedules. All vehicles will Rcomment:Page:3 be maintained according to the manufacturers' recommendations,and monitored by Comment Page:3 supervisors and/or Directors. RS 4. In the recreation vehicle a Mileage form is available and all be completed by the Deleted:by driver for each trip. A Trip form will be completed for each trip that entails a full Deleted and/or Director day. The forms are available in the vehicle and will be turned in to the recreation Deleted: office. Employees must obtain permission for day trips from the Director two weeks Comment Page 3 in advance,if possible. Any Park Board member, Council member and/or city Rs employee must also give two weeks notification prior to the date needed, to avoid scheduling conflicts with the departments. D. Parks Department 3 I APPENDIX I REVISED DRAFT 11/6/03 UNITED CITY OF YORKVILLE VEHICLE POLICY 1. Parks Department employees are required to have a minimum of a "Class C" Commercial Drivers License as established by the State of Illinois Standards for Drivers License requirements. A copy of this license must be placed in the employee's personnel file. (Comment:Page.4 2. Parks Department employees shall abide by the Drug/ Alcohol Abuse Policy for ' ----- — Commercial Licensed Drivers as adopted and revised from time to time. 3. Under certain emergency situations Department Heads may grant the use of a City- owned vehicle to employees to drive to their residence in order to expedite their return to the City work force to work on the ongoing emergency.(i.e.: severe snow storm) E. Public Works Department 1. Public Works employees are required to have a minimum of a "Class C" Commercial Drivers License as established by the State of Illinois Standards for Drivers License requirements. A copy of this license must be placed in the emplovee-s personnel file. Comment:Page:4 2. Public Works employees shall abide by the Drug/ Alcohol Abuse Policy for Rs Commercial Licensed Drivers as adopted and revised from time to time. 3. Under certain emergency situations Department Heads may grant the use of a City owned vehicle to employees to drive to their residence in order to expedite their return to the City work force to work on the ongoing emergency.(i.e.: severe snow storm) F. Police Department 1. Policy. To comply with State law and court defined constitutional limits of reasonableness which govern the operation of police vehicles. 2. Purpose. To insure that department personnel operate authorized emergency vehicles with due regard for their own safety and the lives and property of every citizen. 3. Definitions a. Emergency: when a police officer reasonably believes that there is imminent probability of death, personal injury or loss or destruction of property occurring, and the immediate action of that officer may avert or reduce the seriousness of the situation. b. Due Regard: that a reasonable careful police officer, performing similar duties and under similar circumstances,would act in the same manner. c. Motorized Pursuits: an active attempt to stop a moving motor vehicle that is resisting apprehension by: 1.) Maintaining or increasing speed,and/or 2.) Ignoring an officer's signal to stop,and/or 3.) Taking such evasive actions or maneuvers so as to prevent apprehension. 4 APPENDIX I REVISED DRAFT 11/6/03 UNITED CITY OF YORKVILLE VEHICLE POLICY d. High-Speed Pursuit: motorized pursuit at speeds that exceed the legal speed limit. e. Police Vehicle: any department-owned motor vehicle, in authorized use, or any vehicle authorized by the chief of police or his designated subordinate for use by a department member acting in the lawful capacity of police officer. f. Deadly Force: any force likely to cause death or great bodily harm. g. Reasonable Belief: what an ordinary and prudent person, in the same or similar circumstances would believe,based on his/her knowledge of the facts as they existed at the same time of the event. 4. Operation of Emergency Vehicles a. Police officers responsibility 1.) All sworn officers shall be familiar with and shall comply with all sections of the state laws which apply to the operation of emergency vehicles. 2.) The special privileges accorded by law to emergency vehicles are only effective when the vehicle is readily identifiable as an emergency vehicle. 3.) Unmarked police vehicles shall not be operated as an emergency vehicle unless equipped with and utilizing a flashing red light and an audible siren. 4.) Police officers assigned to emergency calls shall monitor their police radios and shall acknowledge all communications conveyed to them by the communications officer or supervisor in charge. b. Assigned officer(s) shall respond to emergency calls rapidly but with a due regard for the safety of life and property. 1.) Use of emergency lights: emergency lights shall be activated when responding to emergency calls to avoid conflicts which may occur at intersections,in heavy traffic,or in areas of restricted view. 2.) Use of siren:the siren shall be activated to avoid conflicts which may occur at intersections,in heavy traffic,or in areas of restricted view. 3.) Speed: authorized vehicles shall not be operated at a speed that may cause loss of control of the vehicle or endanger life or property. Speed shall be reduced when approaching intersections and other area of conflicts. 4.) Spotlight: spotlights on the police vehicle shall not be used as a means for clearing traffic nor shall they be directed at windshields of oncoming traffic. Spotlights shall not\be used in lieu of authorized emergency lights. c. Special considerations 1.) Upon approaching the immediate area of criminal activity, an officer may avoid announcing his/her arrival by turning off .emergency equipment and headlights at night, but only when such maneuvers can be employed without endangering persons or property. 5 APPENDIX I REVISED DRAFT 11,6/03 UNITED CITY OF YORKVILLE VEHICLE POLICY 2.) Although adverse reaction may result from the use of sirens at night in residential areas, the safety of the officer and the public is not abridged by the time of day and far outweigh any inconvenience which may occur. d. Supervisor's responsibility: The on duty supervisor shall monitor and coordinate the assignment and response to emergency calls. 1.) Supervisors shall evaluate circumstances given which would justify an emergency call assignment, assist communications officers in evaluating such circumstances,and shall intervene when assignments given by the communications officer do not correspond to the circumstances. 2.) Supervisors shall monitor officer response to emergency calls to ensure compliance with department policy, officer and public safety, and efficient department response to emergency scenes. 5. Pursuit Driving a. Department Position 1.) Law violators shall be pursued and apprehended whenever feasible under existing circumstances. A pursuit shall be terminated, i comment Page 6 whenever the risks of the officer's safety of others, outweigh the �'__&Rs danger to the community if the suspect is not apprehended. Deleted:tem I mated 2.) Officers shall weigh the seriousness of the violator's suspected crime against the potential for death or injury and the duration and the overall distance that may be traveled if the pursuit continues. 3.) When attempting to stop an offender who has not begun to flee, the police officer should try everything within his/her authority, keeping in mind his/her personal safety, to apprehend the suspect without resorting to a high-speed chase. This would include the use of the public address system and/or the spotlight or waiting until the subject parks or stops at traffic light before activating the light and/or siren. b. Officers responsibility: the decision to begin, responsibility for continuation and the method of pursuit rest primarily, but not solely with the individual officer(s) involved. Although the law does not prevent officers from exceeding the posted speed limit while engaged in pursuit, it does hold officers criminally and civilly responsible for their actions. 1.) Only police vehicles equipped with audio and visual emergency equipment shall enter into pursuit. It is the officer's duty to be reasonably sure his/her police vehicle is mechanically sound before entering into a pursuit. 2.) The pursuing officer has the responsibility to terminate a pursuit at any time, if in the officer's judgment, the risks outweigh the seriousness of the offense or if anyone's life is being unduly, threatened by the act undertaken. The officer may terminate pursuit without threat of any imposition of discipline or censure. 3.) The following should be considered. a.) Is the pursuit undertaken with due regard for third parties? b.) Does the seriousness of the crime warrant the pursuit? 6 UN1HD CITY OF YORKVILLI Memo To: All Department Heads From: Tony Graff, Citym'nistrator' CC: Mayor, City Council & Attorney Kramer Date: 12/05/03 Re: City Administrator's Vehicle On 11/24/03, the 2002 Chevrolet Caprice that was assigned to the City Administrator for exclusive use and to take home is now parked at City Hall. This vehicle is now a pool vehicle for official city business use. An employee may request use of the vehicle through their respective department head or designee by contacting the Mayor or City Administrator for authorization. The vehicle is parked and available for employees to use instead of their personal vehicle for official city business only and priority will be given to all requests depending on availability,if a conflict occurs the Mayor will have final approval. I encourage all department heads to use this vehicle for this purpose. PROCEDURE: 1. All approved drivers must complete the vehicle agreement form to be on file with the human resource office as a condition for authorization. (Attachment#1) 2. All assigned drivers must complete the mileage report form that will be inside the vehicle. (Attachment#2) 3. All assigned drivers will complete, in addition to the vehicle mileage report, the vehicle trip form for all trips more than 25 miles of travel distance from the city hall location and/or all day use.This form will be turn into the city secretary. (Attachment#3) Also,please notify this office if any maintenance is needed.As stated within the vehicle policy all damage or accidents must be reported immediately to the administrator's office or the respective department head. Any questions regarding this memo and procedures please contact my office. Attachments: #1. Vehicle Agreement Form #2. Mileage Report Form #3. Vehicle Trip Form 1 12/02/03 UNITED CITY OF YORKVILLE VEHICLE AGREEMENT FORM Department Name: Employee Name: This agreement describes the conditions and terms under which an employee of the United City of Yorkville is permitted the use of a City-owned vehicle for City business only. Full Name: Department Name: Driver's License Number: Social Security Number: ******************************************************************************** The following information pertains to the City owned vehicle assigned to the above employee for official city business only. CITY VEHICLE NUMBER: ADM— 1 LICENSE#: M134659 MAKE: CHEVROLET MODEL: CAPRICE YEAR: 2002 VEHICLE IDENTIFICATION NUMBER(VIN):2G1WF52E929306632 BEGINNING ODOMETER READING: END ODOMETER READING: ****************************************************************************** I have read in full and understand the terms and conditions contained within this Vehicle Agreement (attached)and, by my signature below, I agree to said terms and conditions. Signature Date 1 12/02/03 UNTED CITY OF YORKVILLE MILEAGE REPORT FORM (Please keep form in vehicle) *Push in trip button to reset trip mileage before and after use Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles 2 12/02/03 UNITED CITY OF YORKVILLE VEHICLE TRIP FORM *Push in trip button to reset trip mileage before and after use Driver's Name: Driver's Signature: Date(s) Department: Vehicle Use (Activity) Total Mileage: Inspection of Vehicle Before Trip: Inspection of Vehicle After Trip: Damage: Mechanical Difficulty: Oil/Fuel on Departure: FULL 3/4 1/2 1/4 EMPTY Oil/Fuel on Return: FULL 3/a 1/2 1/4 EMPTY 3 TIME STUDY FINANCE DIRECTOR Weekly Summary 1 2 3 4 5 6 7 8 9 TOTALS 0.25 0.25 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 5.25 1.75 2.5 4 5.25 6.25 6.25 5 5 41.25 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 2 1.5 1 0.5 1.5 6 1 0.5 1.5 15.5 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) 6.75 3 1 0.5 5.75 2 1.5 6.75 11.5 38.75 40 HR Functions 1 0.5 1 2.25 0.5 1.25 0.5 0.5 7.5 45 Utility Billing Functions Opening/closing accounts,Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 0.5 0.5 1 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 0.5 0.5 2.5 7.5 1 3 1.5 6 22.5 60 Supply, Equipment, and IT Functions 1 1 70 Copying, general filing, preparing mailings,Development File Coordination 0 75 Agenda Coordination 7 11.75 6.5 11.5 7.25 3.25 12.75 5.25 7 72.25 80 Meeting Attendance 0 90 Miscellaneous off site errands (bank deposits, currier functions) 0 100 Administrative Directed Responsibilities (projects) 21.25 11.5 20 22.5 10.5 10.5 19.5 19 8 142.75 150 Finance 1/8/04 Page 1 of 2 TIME STUDY FINANCE DIRECTOR Weekly Summary 1 2 3 4 5 6 7 8 9 TOTALS 1 200 Cross Department support 8 8 300 Education, Seminars, Workshops, Meetings and Misc. training 8 8 16 12 44 400 Time off due to holiday/vacation/comp/sick 12.5 0.5 13 500 Miscellaneous Duties 43.75 43.5 40 : 51.25 40 45.5 45.25 47 51.5 407,75 Total Hours Worked (without breaks/lunches) 0.75 2.25 1.5 2 2.25 2 1.5 2 1.5 15.75 400 Time Off-due to breaks/lunches 44.5 45.75 41.5 53.25 42.25 47.5 46.75 49 53 423.5 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 TIME STUDY DEPUTY CLERK Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 1.25 0.75 0.75 0.25 0.75 0.25 0.25 0.5 4.75 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 5.5 1.25 2 1 4 2 1.75 2.75 3.75 24 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 0 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) 0 40 HR Functions 0 45-Utility Billing Functions Opening/closing accounts,Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 4.5 1.75 5.5 2 8.25 3.5 5 6 4.25 40.75 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) 0.75 0.5 1.25 60 Supply, Equipment, and IT Functions 5 1.5 2.75 2.5 5 2.5 2 9.25 13 43.5 70 Copying, general filing, preparing mailings,Development File Coordination 12.75 9 26.5 6.75 12 7.5 11.25 9.75 8 103.5 75 Agenda Coordination 1 3.75 1.5 4.5 2.5 1 1 15.25 80 Meeting Attendance 1.5 0.75 2 0.75 0.5 0.5 6 90 Miscellaneous off site errands(bank deposits, currier functions) 10.5 2.5 2 5.75 1 6 27.75 100 Administrative Directed Responsibilities (projects) 0 150 Finance 1/8/04 Page 1 of 2 TIME STUDY DEPUTY CLERK Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS' 0.25 _ 1 1.5 2 4.75 200 Cross Department support 1.25 1 1 1.5 1.25 6 6 3 21 300 Education, Seminars, Workshops, Meetings and Misc. training 8 24 16 8.75 56.75 400 Time off due to holiday/vacation/comp/sick 1 16 4 21 500 Miscellaneous duties 43.25 40 ! 43.25 41.5 ' 41.5 40.75 40 40 40 370.25 Total Hours Worked (without breaks/lunches) 0.5 0.5 0.5 1 2.5 1.5 2 2.5 2.5 13.5 400 Time Off-due to breaks/lunches 43.75 40.5 43.75 42.5 44 42.25 42 42.5 42.5 383.75 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 TIME STUDY UTILITY BILLING CLERK Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 8 2 30 12 1 6 10 1 1 71 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 2 3 5 6 16 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 1 1 2 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) 0 40 HR Functions 31 28 10 20 20 10 22 34 33 208 45 Utility Billing Functions Opening/closing accounts,Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 4 4 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 0 60 Supply, Equipment, and IT Functions 2 2 70 Copying, general filing, preparing mailings,Development File Coordination 0 75 Agenda Coordination 0 80 Meeting Attendance 0 90 Miscellaneous off site errands (bank deposits, currier functions) 0 100 Administrative Directed Responsibilities (projects) 0 150 Finance 1/8/04 Page 1 of 2 TIME STUDY UTILITY BILLING CLERK Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 0 200 Cross Department support 8 8 300 Education, Seminars, Workshops, Meetings and Misc. training 8 1 24 8 41 400 Time off due to holiday/vacation/comp/sick 8 8 500 Miscellaneous duties 40 40 ', 40 40 40 40 40 40 40 360 Total Hours Worked (without breaks/lunches) 0 400 Time Off-due to breaks/lunches 40 40 40 40 40 40 40 40 40 360 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 TIME STUDY CITY ADMINISTRATOR Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 0.25 1.5 2.25 2.25 1.25 1 1.25 1.5 1 12.25 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 10.5 9.5 10 7.5 8.75 10.5 14.5 16 11.5 98.75 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 2 2 2.5 1.5 1.5 2.5 1.5 3 1.5 18 30 Payable and receivable functions(developer payment, bill payment, permit Fees, etc) 2.5 2.75 2.75 3.5 3.25 1.5 12.25 6.5 5.5 40.5 40 HR Functions 0 45 Utility Billing Functions Opening/closing accounts,Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 2 1 4.75 3.5 3.5 5.5 5 7 6.5 38.75 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 0.5 0.5 60 Supply, Equipment, and IT Functions 0 70 Copying, general filing, preparing mailings, 26.65 19.5 33.5 23.75 31.5 9.5 20.5 30 27.5 222.4 80 Meeting Attendance 0 90 Miscellaneous off site errands (bank deposits, currier functions) 9.75 8 8.5 4 1.5 4 1.5 2 39.25 100 Administrative Directed Responsibilities (projects) 0 150 Finance 1.5 5.5 2.5 4 2.5 4.5 1 3.5 2 27 200 Cross Department support 1/8/04 Page 1 of 2 TIME STUDY CITY ADMINISTRATOR Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 0 300 Education, Seminars, Workshops, Meetings and Misc. training 0.5 8 16 24.5 400 Time off due to holiday/vacation/comp/sick 0 500 Miscellaneous Duties 55.15 50.75 66.75 58 53.75 55 57.5 67.5 57.5 521.9 Total Hours Worked (without breaks/lunches) 0.5 2.5 0.5 0.5 0.5 0.5 5 400 Time Off-due to breaks/lunches 55.15 51.25 69.25 58.5 54.25 55 57.5 68 58 526.9 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 TIME STUDY ACCOUNTING/HUMAN RESOURCES CLERK Weekly summary 1 2 3 4 5 6 8 9 TOTALS 0.75 0.75 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 1.25 2.5 1.75 1 1.75 1.5 3.5 13.25 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 8 18.75 36 19.25 13 18 22.25 28 13.5 176.75 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) 12 3.5 3 18 3 14 2 16.5 72 40 HR Functions 0 45 Utility Billing Functions Opening/closing accounts,Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 1 2 0.25 3.25 50 General-typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 1 1 60 Supply, Equipment, and IT Functions 2 2 1.25 1.75 7 70 Copying, general filing, preparing mailings,Development File Coordination 0 75 Agenda Coordination 0.75 0.5 2 3.25 80 Meeting Attendance 0.75 0.75 90 Miscellaneous off site errands (bank deposits, currier functions) 0 100 Administrative Directed Responsibilities (projects) 0 150 Finance 1/8/04 Page 1 of 2 TIME STUDY ACCOUNTING/HUMAN RESOURCES CLERK Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 1 2 1.5 4.5 200 Cross Department support 4.25 4.25 300 Education, Seminars, Workshops, Meetings and Misc. training 16 16 16 16 8 72 400 Time off due to holiday/vacation/comp/sick 8 6 14 500 Miscellaneous Duties 40 44.25 ' 47.75 42.75 40 40 40.25 40 37.75 372.75 Total Hours Worked (without breaks/lunches) 0 400 Time Off-due to breaks/lunches 40 44.25 47.75 42.75 40 40 40.25 40 37.75 372.75 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 • TIME STUDY RECEPTIONIST Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 11.25 13 13.5 11 10 3 7.5 12.5 12.75 94.5 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 5.5 5 8 6.25 6.75 2 3.75 5 4 46.25 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 5.5 7.25 12.25 10.25 9 2.75 18.75 7.5 10 83.25 30 Payable and receivable functions(developer payment, bill payment, permit Fees, etc) 0 40 HR Functions 1 2.75 1.75 1.25 2 0.25 0.5 1.5 1.5 12.5 45 Utility Billing Functions Opening/closing accounts,Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 4.25 0.25 4.5 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 0.75 1.25 4 0.75 1.75 0.75 1.5 10.75 60 Supply, Equipment, and IT Functions 1 0.25 0.25 1.5 70 Copying, general filing, preparing mailings,Development File Coordination 75 Agenda Coordination 1.5 1 2.5 80 Meeting Attendance 0 90 Miscellaneous off site errands (bank deposits, currier functions) 2.5 1.5 0.5 1 2.25 1.5 11.75 10.25 31.25 100 Administrative Directed Responsibilities (projects) 0 150 Finance 1/8/04 Page 1 of 2 TIME STUDY RECEPTIONIST Weekly summary 1 2 3 4 5 6 7 8 9]TOTALS 8.75 8.75 200 Cross Department support 8 8 300 Education, Seminars, Workshops, Meetings and Misc. training 8.25 0 0 8 32 8 56.25 400 Time off due to holiday/vacation/comp/sick 0 500 Miscellaneous Duties 40 40 40 40 40 40 40 40 40 360 Total Hours Worked (without breaks/lunches) 2 2.5 2.5 2 2 0.5 2 2.5 2.5 18.5 400 Time Off-due to breaks/lunches 42 42.5 42.5 42 42 40.5 42 42.5 42.5 378.5 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 TIME STUDY CITY SECRETARY Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 9 5.5 8.25 4.75 6 5.5 5.75 5.25 8 58 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 7 8.25 7.5 6.75 7.5 3.75 10 5.75 11.25 67.75 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 2.75 1 2.75 1 2 6.5 3.25 2 3.25 24.5 30 Payable and receivable functions(developer payment, bill payment, permit Fees, etc) 3.5 0.25 3.75 40 HR Functions 2 0.25 2.25 45 Utility Billing Functions Opening/closing accounts,Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 6.75 3.75 1.75 3.5 5.5 2.75 7 3.25 6.5 40.75 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 0.75 0.25 1 60 Supply, Equipment, and IT Functions 3.5 0.75 9.25 5.5 14.75 4.5 11.25 16.75 7.25 73.5 70 Copying, general filing, preparing mailings,Development File Coordination 0 0 0 0 0 0 0 0 0 0 75 Agenda Coordination 1.5 1.5 0.5 3.5 80 Meeting Attendance 2 5.25 0.75 1.5 4 1 2.75 2.5 2 21.75 90 Miscellaneous off site errands (bank deposits, currier functions) 7 3.25 2 4.5 3 0.75 20.5 100 Administrative Directed Responsibilities (projects) 0 150 Finance 1/8/04 Page 1 of 2 TIME STUDY CITY SECRETARY Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 0 200 Cross Department support 8 0.75 8.75 300 Education, Seminars, Workshops, Meetings and Misc. training 8 16 24 400 Time off due to holiday/vacation/comp/sick 10.75 10.75 500 Miscellaneous Duties 40 40 40.25 40.5 40 40 40 40 40 360.75 Total Hours Worked (without breaks/lunches) 2.5 2.5 2.5 2 2.5 1.5 2.5 2.5 2.5 21 400 Time Off-due to breaks/lunches 42.5 42.5 42.75 42.5 42.5 41.5 42.5 42.5 42.5 381.75 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 TIME STUDY ENGINEERING ASSISTANT Weekly summary 11 2 3 4 5 6 7 8 9 TOTALS 0.5 1 1.75 0.75 2.75 1.25 3.75 1 4 16.75 10 Customer Service:Respond to Costumer inquires/phone calls, Follow up on costumer requests in writing Answer 11.25 10.5 11.25 9 7.25 11.75 12.5 3 14 90.5 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 10.25 7.5 3.5 2 1.5 5 4.25 0.5 5.5 40 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) 0 40 HR Functions 0 45 Utility Billing Functions Opening/closing accounts, Account Maintenance,Meter Tasks,Meter Reader Coordinatio, Billing Preparation and processing 1.75 11.5 2 6.75 5.5 10.5 7.5 0.75 5.75 52 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 0.5 0.5 2.5 1.5 0.75 0.25 6 60 Supply and Equipment Ordering 0.25 1 0.25 0.25 0.25 0.5 0.25 2.75 70 Copying, general filing, preparing mailings,Development File Coordination 0 75 Agenda Coordination 0.5 0.75 1.25 0.5 0.75 3.75 80 Meeting Attendance 0.75 0.5 0.5 1.75 90 Miscellaneous off site errands(bank deposits, currier functions) 6.75 2.25 19 12.5 16.75 0.5 8 7 10.5 83.25 100 Administrative Directed Responsibilities(projects) 0 150 Finance 1/8/04 Page 1 of 2 TIME STUDY ENGINEERING ASSISTANT Weekly summary 1 2 3 4 5 6 7 8 9 TOTALS 0.75 0.25 1.75 1.25 3.25 0.5 1.5 1.25 10.5 200 Cross Department support 1 1 300 Education, Seminars, Workshops, Meetings and Misc. training 8 4 0.25 8 24 44.25 400 Time off due to holiday/vacation/comp/sick 6.25 0.5 2.75 1.75 11.25 500 Miscellaneous Duties 40 39.75 40 40 40 40.5 40 39.75 `' 43.75 363.75 Total Hours Worked (without breaks/lunches) 0.25 0.5 0.25 0.25 2.25 3.5 400 Time Off-due to breaks/lunches 40 40 40.5 40 40 40.5 40.25 40 46 367.25 Total Hours Worked (including breaks/lunches) 1/8/04 Page 2 of 2 01/04 DRAFT UNITED CITY OF YORKVILLE POSITION: City Council Administrative Assistant Department: Administration Reports to: City Council Status: Full-time; non-exempt Positions Supervised: None Position Description Overview XG o met This position acts as an assistant to the 'ty Council; participates in special administrative projects; researches and corn. assigned projects, surveys, reports, studies, programs, and procedures; establishes communication with professional organizations, other communities, city attorney, and City staff; tracks committee meeting documents; reviews City Council original documents and verifies (check and balance) revised documentation for accu acy; assists Deputy Clerk in preparing meeting agendas and packets.—Co Li--1 7 4 t- -7 ' R- �� Essential Job Functions Researches and prepares special administrative projects for City Council. Attends staff meetings on behalf'of the City Council; provides feedback to City Council. Maintains the Visitors' Center. Working closely with the Human Resources Commission will be responsible for the Historical Street Naming Project. Will maintain accurate records of recommended, qualified nominees,; contact nominating individuals for additional information, if required; prepare appropriate correspondence; verify non-duplication of names with appropriate staff, post office, etc.; verify developers use of approved names. Develops positive working relationships with Yorkville Economic Development Corporation, Yorkville Area Chamber of Commerce, Yorkville Merchants, City Attorney and local municipalities. When required, attends meetings on behalf of the City Council. Performs additional office duties when not working on City Council assignments. Basic Requirements-Job Knowledge Possess strong administrative and researching skills. Conducts studies, surveys and reports in a timely manner. Possess excellent writing and verbal communication. Must have a minimum of 65 w.p.m. keyboarding skills. /Must have knowledge of office procedures, office machines, office software including e4((-4( , Microsoft Word, Excel, PowerPoint, Access. --0---,7 i Develop a good working relationship with staff and public and communicate in a professional manner. Works with little or no supervision. Able to work for multiple individuals; prioritize work assignments by coordinating with City Council members. Preferred Experience and Education Associates Degree in Administrative Assistant or related field. J4, Minimum 5 years of experience as an Administrative Assistanto (� Must have successfully completed a background investigation with findings of good character and no felony convictions. The duties listed above are intended only as illustrations of the various types of work that may be performedhe omission of specific statements of duties does not exclude them from the position he work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 0 o Page 5 Page 6 " Account name CITY OF YORKVILLE Account name CITY OF YORKVILLE ua NEXTEL Account number 837900513 Account number 837900513 N Statement date November 22,2003 Statement date November 22.2003 O Billing period October 18- November 17,2003 Billing period October 18- November 17,2003 o Invoice number 837900513-021 invoice number 837900513-021 Your Nextel Account Summary Your Nextel Account Summary Continued... User Name/ Adjustments, Telecommunications Messaging Nextel Online® Nextel Direct Unit Taxes, Totel Access User Name/ Adjustments, Telecommunications Messaging Nextel Online® Nextel Direct Unit Taxes, Total Access Mobile Number Access and Services Min Sec Messages/ end Third Party Connect®Min:Sec Fees and end Usage Mobile Number Access and Services Min Sec Messages t and Third Party Connect®Min:Sec Fees and and Usage Other Charges Used/Charges Charges Charges/Taxes Used/Charges Assessments Other Charges Used I Charges Charges Charges/Taxes Used/Charges Assessments K Bytes/Charges KBytes/Charges / OIC ll-�- 1467:00 19:38 / GEORGE WATER 630.327-0695 t $35.99 35.16 $6.17 $47.32 / 630-742-4502 $40.94 $5.49 $46.43 .-*--- LAURA JLAURA 807:00 301:04 RON DIEDERICH 116:00 1 179:47 630-327-1977 $42.99 50.24 $6.12 $49.35 1 630-765-6691 $40.99 50.15 56.11 $47.25 Junwr 268:00 206:55 ,� / Park.Floater 1 630-327-4536 $35.99 $5.49 $41.48 630-768-6953 $37.99 30.16 $5.51 $43.65 /OFFICE 3:00 93:56 Park Floater 1 19:58 J 630-327-5320 $35.99 $6.49 $41.46 / 630-768-6954 $37.99 $0.16 35.51 $43.65 TONY HOULE 590:00 456:42 ..,, MIKE ROBINSON/ 203:00 136:48 / 630-327-5624 $40.99 $0.14 $6.11 $47.24 630-774-1041 $35.99 $5.49 $41.48 rT / Sue 609:00 120:18 JOE M 671:00 261:33 „�' 630-330-9164 335.99 61.43 $6.88 $43.10 / 630-876-0093 $40.99 $1.29 $6.25 $48.53 Barb 68:00 212:45KEVIN 56:00 70:24 / 630.330-9385 $37.14 $0.79 $6.74 343.67 / / 630-578-1620 540.99 $6.09 $47.08 / Dan 469:00 1 41:12 JOE VJ 193:00 232:07 630-330.9582 637.14 $3.87 $0.16 $0.02 $6.16 $47.34 i 630-878-2021 / $36.99 $6.49 $41.48 , / Rec Floater 41:00 68:52DAVE 357:00 261:29 630-330-9846 342.14 86.24 $48.38 i - 630-E70-2911 336.99 31.29 $5.60 $42.93 JAMIE PARKS 711:00 57:42ERIC 187:00 1 159:13 • 633-417-3447 $35.99 $5.49 $41.48 ' / 630-8'8-7102 , $40.99 $0.03 $6.09 $47.11 ,_....0.- STEVE STEVE WATER 6:00JOHN ENLOW 235:00 33:16 • 630-461-3169 $35.99 56.49 $41.48 ./ 630-878.722` $40.99 $6.09 $47.08 ` /TONY 1646:00 292:37 BRIAN 774:00 731:57 ✓630-514-6572 $35.99 $0.84 35.60 $42.43 ✓ 630-878-7226 $40.99 $6.16 $0.30 56.81 553.26 TRACIE 364:00 542:12 JOHN 315:00 120:22 r/ 638-669-9434 640.94 $1.29 $2.28 $5.96 660.46 ii," 630-878-7288 $40.99 $2.58 $0.84 $6,64 360.96 ^'--- JENNIFER WOODRIC1:00 78:08 SCOTT 369:00 171:17 ✓ 630-669-9712 K $35.99 $5.49 541.48 7" / 630-878-7291 $40.99 $6.06 $47.06 �' CITY OFYORKVILLE - 232:00 170:21 DON 107:00 243:07 i T 630-675-0404 $42.99 36.09 $49.08 - / 630 973-0909 $35.99. $5.49 341.48 PD OFFICE 7:00 48:02 Terry 82:00 106:22 „., / 630-675-1065 $42.99 $6.09 $49.08 630-973-0969 335.99 35.49 $41.48 LARRY 188:00 381:39 /CITY OF YORKVILLE 315:00 314:21 630.675-1273 642.99 $6.09 $49.08 i 630-973.9003 Da $41.49 $6.09 347.58 Jir GREG 303:00 465:26 f 630-675-1274 $42.99 $0.16 $6.11 $49.26 / DAN 263:00 888:12 • 630.675-1275 $42.99 56.09 549.08 -� / MATT 347:00 363:16 J 630-675-3377 $36.99 $0.38 35.64 $41.91 BRETT 68:00 28:40 630-675-3379 $36.99 $5.49 $41.48 BILL 316:00 100:18 e' 630-675-3300 $35.99 $5.49 $41.48 HAROLD MARTIN 115:00 103:02 / 630-742-4530 $35.99 $6.49 $41.48 continued... continued.. Page 7 Page 8 " Account name CITY OF YORKVILLE Account name CITY OF YORKVILLE NEXTEL Account number 837900513 Account number 837900513 Statement date November 22.2003 Statement date November 22,2003 Billing period October 18- November 17,2003 Billing period October 18- November 17,2003 Invoice number 837900513-021 Invoice number 837900513-021 Your Nextel Account Summary Continued... User Name/ Adjustments, Telecommunications Messaging Nextel Online®® Nextel Direct Unit Taxes, Total Access Rate Plan Airtime Usage Summary Mobile Number Access and Services Min:Sec Messages I and Third Party Connect®Min:Sec Fees and and Usage Other Charges Used I Charges Charges Charges/Taxes Used i Charges Assessments The information in this grid is provided for each unit in the"Detail of Access and Usage by User': 101/tea/Charges `CITY OF YORKVILLE 93:00 61:6o Number Number Total *Rate Plan "Other Billable Total 630-973-9884 � $41.49 $6.09 $47.58 / of units Rate Plan of calls Min:Sec Min:Sec Min:Sec Min:Sec Rate Charges Total usage 12741:00 6 8112:44 Total charges $1,696.94 $20.84 $0.60 $0.00 $7.46 $240.07 01,864.70 39 National Shared Value 300 Nextel Direct Connects Total Wireless Services $1,864.70 Peak. 4818 6917:06 4357:32 1669:33 0.15 232.94 Account Level Charges OII Peak 1384 1819:28 1212:66 606:32 0.15 90.73 Miscaddtvonal charges $0.00 Cellular Usage Account Taxes,Fees and Assessments $0.00 Peak 3064 9168:00 6173:00 2996:00 0.40 1,198.00 Ott Peak 1026 3166:00 3165:00 0.40 0.00 Adluslments to new charges $0.00 Account Level Equipment Cnarges $0.00 2 Nextel Local Connect 200 UDC Nextel Direct Connect® Nextel Retail Stores-Charges $0.00 Peak 246 286:33 286:33 0.00 0.00 Tried Party Charges,Adluslments and Taxes $0.00 Ott Peak 77 90:38 90:38 0.00 0.00 Total New Charges $1,864.70 Cellular Usage Peak 167 306:00 306:00 0.36 0.00 OII Peak 84 103:00 103:00 0.35 0.00 Total Usage Charges $1,521.67 'AL Alternate Line 'Rate Plan Mtn Sec includes rate plan and bonus minutes'.seconds used "Other Mtn Sec includes tree Incoming minutes seconds used Nrmber of units in your account 41 Enterprise Rate Plan Discount Summary The information in this grid is only a summary of Monthly Access and Discounts" Number Rate Plan Unit Discount Enterprise Discounted Extended of Units Description Rate Plan Code Associated Rate Plan Discounted Price Discount Price Price 39 National Shared Value 300 39.99 CADIS10 4.00 35.99 1,403.61 2 Nextel Local Connect 200 UDC 44.99 CADIS10 4.50 40.49 80.98 Total : $1,484.59 'MULTIPLE-when more than one discount plan is attached to the rate plan. "The information stated herein is exclusive to enterprise accounts only.This summary represents current number of units with respective monthly rate plans and associated discounts active at the time of billing for this monthly cycle. There is NO relative association with other sections of the invoice. connnueo.. Hill II 11111 111 1 1111 111111 11111/11/1 11111111 DATE: 01/06/04 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:45:06 VENDOR ANALYSIS REPORT ID: AP420000.WOW VENDOR # WALMART WALMART COMMUNITY TRANSACTIONS THRU 01/05/2004 INVOICE # INV. DATE ITEM INV. STATUS P.O. # DUE DATE CHECK # CHECK DATE ITEM AMT *** PAID INVOICES *** 051703 ADMIN,/ 05/17/03 01 KEYS PD 06/10/03 1196 06/10/03 19.19 INVOICE TOTAL: 19.19 053003 Lib 05/30/03 01 PROGRAM SUPPLIES PD 06/09/03 100020 06/09/03 131.38 02 VIDEOS 313.95 INVOICE TOTAL: 445.33 061103-REC 06/11/03 01 GOLF OUTING EXPENSES PD 06/11/03 200051 06/11/03 143.55 INVOICE TOTAL: 143.55 061703 P17 06/17/03 01 TV & FILM PD 06/10/03 1196 06/10/03 149.52 WATEIQ 02 SUNBLOCK 7.97 ADM IN 03 COFFEE 9.92 INVOICE TOTAL: 167.41 063003LIB 06/30/03 01 STICKERS/PUFFS/FABRIC PD 07/14/03 100045 07/14/03 85.70 02 CARTRIDGES/PAPER/DVD/SOFTWARE 313.91 03 VIDEOS 180.71 INVOICE TOTAL: 580.32 071103-REC 07/11/03 01 PROGRAM SUPPLIES PD 08/12/03 200207 08/12/03 68.44 INVOICE TOTAL: 68.44 081603-LIB 08/16/03 01 BATTERIES/MOUSEPADS/PAPER PD 09/08/03 100086 09/08/03 313.38 INVOICE TOTAL: 313.38 091103 Ra 09/08/03 01 CLOCK/PAPER/CASH BOOK PD 09/09/03 200279 09/09/03 38.70 INVOICE TOTAL: 38.70 091603LIB 09/16/03 01 CUPS/POPCORN/BOOM BOX PD 09/30/03 100110 09/30/03 196.17 INVOICE TOTAL: 196.17 102203 Po 10/22/03 01 FILM PD 11/10/03 2309 11/10/03 109.03 INVOICE TOTAL: 109.03 121703 AD M"N 11/17/03 01 SWIFER DUSTERS PD 12/09/03 2513 12/09/03 8.30 INVOICE TOTAL: 8.30 6856 L /8 07/01/03 01 DIGITAL CAMERA PD 08/11/03 100065 08/11/03 506.11 02 SOFTWARE 78.38 INVOICE TOTAL: 584.49 TOTAL OPEN AMOUNT: 0.00 TOTAL PAID AMOUNT: 2, 674.31 United City of Yorkville Request for Proposal Financial Services The United City of Yorkville (the City) is seeking professional services from qualified financial institutions to maintain and secure City funds while providing for safety of principal, liquidity for daily cash flow needs, and a competitive return on investment. The propose of this proposal is to select the financial institution(s)that can offer the highest quality service and meet the City's safety, liquidity, yield objectives. Qualifications: The financial institution shall adhere to the City's Investment Policy at all times and shall comply with all qualifications and requirements as set forth in Illinois Compiled Statutes(30 ILCS 235/6) as well as any and all other laws, statutes, and fiduciary responsibilities. Banks must have a Camel rating of 1 or 2. The City desires on-line monitoring of account balances as well as electronic transfers of funds from the Illinois Funds. See 1.05 (Authorized Finance Dealers and Institutions)in the Investment Policy. Cost of Service: List any and all fees for services provided. Rate of return: While safety of principal, and liquidity are the primary objectives of the City, a competitive rate of return on invested funds is also desired. The City's goal is to maintain a yield of at least equal to (excluding fees)the Illinois Fund Money Market or other appropriate benchmark. See 1.10 (Performance Standards) of the Investment Policy. Collateralization: Funds in excess of the FDIC limits shall be collateralized and held by a qualified independent institution. A separate collateralization agreement will be exercised prior to deposit of City funds. See 1.08-1 (Collateralization) of the Investment Policy. Reports: Monthly reports are preferred as of the last day of the calendar month and received by the City by the 10th of the following month. Quarterly, and annual reports shall also be provided to the City and compared to a benchmark of the Illinois Funds money market rate or other appropriate benchmark such as the average three(3) month U. S. Treasury Bill return. Include samples of typical monthly statements and any other reports deemed beneficial. See 1.09-1 (Reporting) of the Investment Policy. Term: Proposals for xx year(s) agreement are being sought. An annual renewal may be extended upon agreement of both parties and submittal of updated data from the financial institution. Evaluation of Proposal: Proposals will be evaluated using the following criteria: Experience in working with municipal customers. Cost of providing service. Experience in providing investment and reporting services. Proven performance capabilities and references. Local presence within, and support of the community. Completeness of the proposal with respect to the submission of requested information and documentation. Any other factors the City deems appropriate in it's decision Award of Proposal: Upon submitting a proposal the institution will include a written statement that they have received, read, and understood the City's Investment policy and will conform to its requirements as well as all qualifications and requirements as set forth in Illinois Compiled Statues (30 ILCS 235/6) and any other applicable laws, statues, and fiduciary responsibilities. Proposals should be clearly marked "Request for Proposal for Financial Management Services" and submitted to the City Finance Director on or before xx/xx/xx. The City is not responsible for late delivery of a proposal under any condition. Late proposals will not be considered. The City reserves the right to reject any or all proposals, waive all technicalities, errors, omissions, erasures, alterations, and additions not called for. The City will make an award, which, in its judgment, is the best and most favorable to the interests of the City and its citizens. Award of proposal does not constitute an exclusive arrangement; and therefore, the City reserves the right to enter into financial arrangements with other institutions. Financial Institution Fact Sheet Name of Institution: Address of corporate office: Address of local office: Year Founded: Ownership Structure: Biographies of key personnel including education, experience, current position and responsibilities. Significant organizational developments in the past five years. Anticipated changes in firm structure. Name, title, and telephone number of individual with authority to commit firm. Name, title, email, and telephone number of proposed account manager if different from above. List of services or support provided to the community. Pending or past litigation taken against the firm in the past five years. Other governmental bodies which have or are now customers. RFP.doc 2� + 0 CITIZENS I EST.%I`_� 1836 1 9 <tE�%%>.. City Council Mayor City Clerk City Treasurer ♦ \ I , Represents an unofficial subordinate Parks Board 1 Library Board City Attorney Code Official Items in Blue are Appointed l By the Mayor Executive Director of Director of Library Police Chief City Administrator Parks and Recreation I Library and Parks Board are Appointed by Mayor—Directors of , . + Parks and Recreation LibraryFlow Chart Police Department Each Department Also Report Department Flow Chart Flow Chart Deputy Clerk Directly to the Mayor r N Administrator's Assistant . . , - . . Janitor City Office City Receptionist Secretary Assistant Collector J PT FT FT PT PT Finance Director ) Public Works Director City Engineer Engineering Assistant . I . Utility Billing Human , Clerk Resources/ Engineering Engineering I Accounting - i g g g g Technician Technician Public Works Department Flow Chart 1 .. Current Organizational Flow Chart-Administration �,tp Co.,. 0CITIZENS 111111�� t � .1+ ESL ',..77.:.....,_ 1836 <CEc`Vv City Council Mayor City Clerk City Treasurer ' . J ' I I I I , . , \ \ . (1)'s w/in 6-12 months Police Department Parks and Recreation LibraryAdministration p Department Deputy Clerk (2)'s w/in 12-18 months (3)'s w/in 18-24 months City Administrator Office ; FT i 1 Assistant ___, •• I Office ; I 2 ; 'FT Coordinator; , Community I I ' • ' Development ;; FT : 2 1 I _ I I I City i City Receptionist Receptionist Janitor l Secretary ; Secretary / , / , / , l , , I 1 I I ' PT-FT ; PT ; FT 1 1 3 ' Finance Director Public Works Director City Engineer I ; I Engineering I I _ 3 ; FT : I Assistant Finance I Assistant i ' Director ' / Assistant City , ' 1 1 Engineer L, FT I 2 , Utility Billing Utility Billing: Accounting Human : Clerk Clerk 1 Clerk Resources I : ^' \ 1 , , 1: Engineering I Engineering Engineering 1 : FT ;1 Technician : Technician Technician 1 PT i 1 : FT : / l 24 Month Organizational Flow Chart-Administration PENDING METER REPAIRS DATE ACCT# NAME ADDRESS I PROBLEM STATUS METER STUCK AT 70854 SINCE 2/03 8/4/2003 610 TOWER LANE 'BILLING 8/4/2003 406 CHURCH METER STUCK- IS OCCUPIED NEED RR INSTALLED -CANNOT ALWAYS 8/4/2003, 201 W CENTER GET IN - ESTIMATING BILLS 8/5/2003 1007 SUNSET METER STUCK AT 59900 8/ 5/2003 102A APPLETREE METER STUCK AT 74400 332 E VAN EMMON NO METER 8/6/2003 201 W MADISON NEED RR-CANNOT GET IN 8/5/2003 301 E HYDRAULIC NO METER NEED RR-HARD TO ACCESS FOR METER 8/ 5/2003 110 NADEN READER 2/12/2002 226 S BRIDGE ST STUCK METER AT68900 504 COUNTRYSIDE METER STUCK AT 195700 LAST SEVERAL 1/6/2003 CENTER BILLINGS 9/ 3/2003 312 E FOX ST GATE LOCKED NEED RR INSTALLED 9/3/2003 311 E FOX ST METER NEEDS NEW FACE-WORN OFF 9/3/2002 508D POWERS CT STUCK METER AT 50200 NEED RR INSTALLED BUSINESS NOT 202A E ALWAYS OPEN FOR METER READER TO 10/6/2003 COUNTRYSIDE PKW ACCESS METER 202 E 10/6/2003 COUNTRYSIDE PKW METER STUCK LAST 2 READS 10/6/2003 J107 E ORANGE NEED RR INSTALLED GATE LOCKED 8/4/2003] 309 E ORANGE NEED RR INSTALLED GATE LOCKED 9/9/2003 2128 MEADOWVIEW RR NOT WORKING 9/9/2003 657 RED TAIL LANE RR NOT WORKING 9/9/2003 506E-5 W HYDRAUL STUCK AT 1679 LAST SEVERAL BILLS 9/9/2003 211 WALSH CIRCLE STUCK AT 6600 LAST 2 READS 10/9/2003 1605 COTTONWOOD STUCK ATT 1268 SINCE 7/17/03 10/10/2003 406 WALNUT NO RESPONSE FROM MXU NO RESPONSE FROM MXU ON HH AND 10/10/2003 1064 HOMESTEAD PROGRAMMER NO RESPONSE FROM MXU RR HAS 10/10/2003 304 W MAIN ST NEVER WORKED METER NEEDS TO BE REATTACHED TO 10/10/2003 410A E MAIN ST THE WALL ERROR READING DEVICE HH & 10/10/2003 1416 CHESTNUT LN PROGRAMER ERROR READING DEVICE-HH & 10/10/2003 1351 CHESTNUT CR PROGRAMER-RR HAS NEVER WORKED 10/10/2003 1409 WHITE PINE DEVICE ERROR ON TOUCH GUN 10/10/2003 222 LEISURE DIAL NUMBERS FADED HARD TO READ 1520 COTTONWOOD, 10/10/2003 TR ERROR READING DEVICE NO RESPONSE FROM MXU WITH HH AND 10/10/2003 1406 JOHN ST PROGRAMER METER BEHIND LOCKED FENCE NEED RR 10/10/2003 1005 SUNSET INSTALLED J METER COVER FADED HARD TO READ 10/10/2003 408 DOVER DIAL NEEDS COVER REPLACED HOUSE RESIDED-METER HANGING BY 10/10/2003 109 E KENDALL DR THE LEAD IN WIRE DIGITS FADED-HARD TO READ NEEDS 10/10/2003 312 BLACKBERRY REPLACING METER COVER FADED HARD TO READ 10/10/2003 104 CENTER PKWY DIAL NEEDS COVER REPLACED 10/10/2003 506E-5 W HYDRAUL METER STUCK AT 167900 12/12/2003 203 E SOMONAUK METER LAYING ON GROUND I i 12/12/2003 102B PARK ST _TOUCH READ RETURNS"DEVICE ERROR" 12/12/2003 1142 HEARTLAND NO RESPONSE MXU HH & PROGRAMER 12/12/2003 1052 HOMESTEAD NO RESPONSE MXU HH & PROGRAMER 12/12/2003 961 HOMESTEAD NO RESPONSE MXU HH & PROGRAMER 12/12/2003 1034 STILLWATER NO RESPONSE MXU HH & PROGRAMER NO RESPONSE FROM MXU RR HAS 12/12/2003 304 W MAIN ST NEVER WORKED DEVICE ERROR WITH HH AND 12/12/2003 1416 CHESTNUT LN PROGRAMER DEVICE ERROR WITH HH AND 12/12/2003 1351 CHESTNUT CR PROGRAMER- RR HAS NEVER WORKED TP READS DEVICE ERROR CANNOT GET 12/12/2003 1409 WHITE PINE READS 12/12/2003 222 LEISURE METER DIALS FADED HARD TO READ 12/12/2003 469 SPICEBUSH SAME READ 2 BILLING CYCLES 12/12/2003 509 KELLY AVE DEVICE ERROR CANNOT READ 12/12/2003 406 BLAINE SAME READ 51700 SINCE AUGUST 03 12/12/2003 406 W MADISON SAME READ 1413 SINCE AUGUST 03 12/12/2003 302 W MADISON 'SAME READ 4355 SINCE AUGUST 03 REPAIRED 2/28/2002 1307 CHESTNUT LN METER STUCK AT 3000 METER REPLACED 8/6/2003 1310 CORALBERRY NEED RR-METER UNDER DECK MXU INSTALLED 11818A COUNTRY METER STUCK AT 591 LAST 2 BILLING 9/3/2003 HILLS DRIVE CYCLES METER REPLACED 10/3/2003 305 SANDERS STUCK METER METER REPLACED DID NOT PICK UP CERTIFIED 2/12/2002 208 W RIDGE#1 STUCK AT 2938 LETTER DID NOT PICK UP CERTIFIED 2/12/2002 208 W RIDGE#2 STUCK AT 1322 LETTER DID NOT PICK UP CERTIFIED 2/11/2003 508D POWERS CT STUCK METER AT 57500 LETTER DID NOT PICK UP CERTIFIED 1/9/2003,105 CENTER PKWY STUCK METER AT 13700 LETTER