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Administration Packet 2004 04-08-04
0, United City of Yorkville a 11 , NEN County Seat of Kendall County EST.N � 1 836 800 Game Farm Road tt Cl) Yorkville, Illinois 60560 Q I• n \ 0 Phone:630-553-4350 'A K.n�.�...� 2 Fax:630-553-7575 `ELLE ‘‘' AGENDA ADMINISTRATION COMMITTEE MEETING THURSDAY,April 8,2004 6:30 P.M. CITY CONFERENCE ROOM Presentation: None Old Business: 1. Minutes for Approval/Correction: October 9, 2003 and February 12, 2004 2. Monthly Updates: a. Planning Coordinator's Fees Spreadsheet b. Past Due Invoices Worksheet c. Billing/ Accounting Software d. Website Status e. Revised Project Financial Tracking Worksheet f. Department Vehicle Reports 3. Review Costs for Handicapped Access to City Hall 4. Nextel Phone Service a. Review of Staff's Documentation/Response to Usage (i.e. long distance calls, non-business hour usage, repeated calls, etc.) b. Direct Connect Only - Fees 5. Historical Street Naming Program New Business: 1. Exemplary Employee Award Page 2 Administration Committee April 8, 2004 New Business (con't): 2. Shred-co Customer Service Agreement 3. Water Works System Improvement Projects and Update on Radium Compliance (Financial Analysis) 4. Senior Housing Facility/Senior Service Center 5. City Donations/Contributions 6. Developing Procedures 7. Health Insurance Renewal Additional Business: Page 1 of 13 �'� T UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING THURSDAY, OCTOBER 9. 2003 7:00 P.M. MEMBERS PRESENT: Mayor Art Prochaska Alderwoman Rose Spears Alderwoman Valerie Burd Alderman Marty Munns CITY MEMBERS PRESENT: City Administrator Tony Graff(arrived at 6:55 p.m.) Parks&Recreation Director, Laura Brown(left at 8:25 p.m.) Finance Director Traci Pleckham City Treasurer Bill Powell Guests: See attached list. This meeting was called to order at 6:45 p.m. PRESENTATION: Susan Kinsman, Director of the Employee Assistance Program at Provena Health, 1325 North Highland Avenue, Aurora,Illinois 60506. Ms. Kinsman, who has been with Provena Health for 18 years, stated that her background is in psychiatric/pediatric nursing, behavioral health science and organizational development. Their Employee Assistance Program(EAP)provides services for 45 different companies, with main offices in Elgin and Aurora, and satellite offices from Carpentersville to Yorkville. The EAP currently offered to the City of Yorkville covers a variety of counseling services for gambling, drug and alcohol addiction, depression, stress, legal,marital and family conflicts, and organizational development intervention (i.e. behavioral/psychological assessments when conflicts arise between employees and/or supervisors in the workplace). The three therapists in their program are licensed and trained in psychotherapy. She stated that when conflicts are resolved, productivity will improve, as well as the quality of service and quality of life of employees. Her goal is to ultimately teach companies how to handle employee conflicts on their own. She stated that EAP's core activity is to provide services for the well being of employers and employees. This may require teaching anger management skills, assertiveness communication skills and conflict resolution skills. They also provide supervisor consult advice. Their viewpoint is that early intervention is the best method to avoid escalating conflicts and poor employee performance. Every discussion is handled confidentially, Page 2 of 13 starting with the initial assessment of the employee to determine what factors may be causing conflicts in the workplace and what issues outside of work may have an influence as well. She does encourage employees to go through the proper chain of command when issues arise with their immediate supervisor. She assists by job coaching and helping to set boundaries. Her fee for organizational development intervention would be separate from the standard EAP services Provena offers. Her charge is $150 per hour for the diagnostics, which requires designing a plan of intervention. Since confidentiality is very important, she would require releases to be signed by both the managers and employees if she deems it necessary to involve other individuals in order to resolve the conflict. She stated that she defines what the boundaries are and the process that would be involved. She also provides final evaluations with a report of her recommendations. The Mayor stated that if organizational development intervention were to be done, Ms. Kinsman's fees would need to be budgeted. Ms. Kinsman was unable to give an estimate of her fees for her time to resolve a current issue that exists, without hearing the specifics of the problem. The Mayor stated that he believes much of the problem is what he refers to as "growing pains" as the City undergoes expansion and new construction, as well as the heavy workload required of employees. In response to this, Ms. Kinsman stated that just by recognizing these stressors and verbalizing it helps to bring to the surface the underlying problem. She stated that by simply discussing coping skills, setting boundaries and clarifying expectations could ultimately lead to a resolution of the conflict. The Mayor suggested that he and Mr. Graff put together a synopsis to give to Ms. Kinsman before budget time so that she can estimate the amount of time she would need to meet with the managers and employees involved to be able to arrive at her final recommendation. OLD BUSINESS Minutes for ApprovaUCorrection: Corrections for August 14, 2003 minutes were discussed. The Committee unanimously agreed to approve these minutes with the changes noted. Review Grand Reserve Impact Request for Parks & Recreation-Administrative Assistant Laura Brown, Parks and Recreation Director, stated that her department has identified the need for an additional office support staff member through a six-week time study that was recently conducted. The recreation supervisor is overwhelmed with having to perform not only his job, but the function of an office assistant. He, along with the rest of the staff are also filling in the time necessary to maintain the office's general hours of operation. This is taking away from his responsibilities of implementing and supervising recreational programs. Ms. Brown sites examples in her memo of projects assigned to her staff but not able to be completed due to lack of clerical/receptionist support. Ms. Brown Page 3 of 13 believes that money is lost as they continue to pay the recreational supervisor his salary to do clerical/receptionist work. Ms. Brown stated that the salary of the receptionist position she is proposing would come from the impact dollars supported by MPI. This entry level position would require handling all registrations, incoming calls, and computer work. Alderwoman Spears agreed that this position needs to be created, and recommends that the Committee address this as soon as possible. She further stated the need for job descriptions to differentiate between an office assistant position, an administrative assistant and a receptionist. Currently salary range for all three of these positions falls under general support staff. Ms. Brown is also proposing that, with the approval of an additional staff member, the operating hours would increase to 51 hours a week. The office can then remain open during lunch hours. (Currently,the office is closed during the lunch hour due to insufficient staff coverage). She would also like the office to stay open until 5:00 p.m. on the weekdays, with the exception of Wednesdays, when they stay open until 7:00 p.m. Saturday's hours of operations could also be covered with this proposed additional staff member. With respect to Ms. Spears' inquiry of the procedure for hiring volunteers to work at the Beecher Center, Ms. Brown's response was that the hiring procedures are the same as for an employee, in that,the candidate must fill out an application and submit to a background check. She has a hiring procedures manual for hiring volunteers. The Mayor stated that as more staff is hired, salary schedules will need to be ranked at different levels to commensurate experience. The updated salary schedule will need to be approved by the City Council. He also stated that with each cost of living increase, larger gaps occur between the entry level pay and the high end of that salary range. Ms. Brown stated that there should be "both a salary schedule and hiring range for a specified position to allow for a controlled hiring range." And within that salary schedule, if a candidate has the additional education in their related field, the offer could be increased by a percentage. The Mayor and Alderwoman Spears both agreed that this is ultimately what needs to be set up. Ms. Brown further recommends that anyone who was offered a position at a range higher than what is specified, that offer would have to be approved by the Council, with explanation presented by that department head. The Committee reviewed the current Salary Schedule. Mr. Graff stated that the cost for this receptionist position, paid out of the impact dollars would be between$15,000- $16,000 for a period of six months at an hourly rate of$10 per hour. Thereafter, the cost will be maintained from the revenues that come from new growth, according to Ms. Pleckham. The Mayor stated that after the new year, after the MPI development has been reassessed, additional tax dollars will be coming in. After inquiry by Ms. Spears if the money has been deposited by MPI, Mr. Graff stated that he just received documentation from LaSalle Bank that the closing did in fact occur, of which a$250,000 administration fee is Page 4 of 13 now due the City, as previously agreed. He expects that money to be wired within 10 days. The City agreed to wait for MPI to establish a loan for the entire project before the municipal building fee of$396,000 is paid . This would have been due at closing, as well. The deadline given by the City to obtain the loan was October 10, 2003 for which they did in fact already meet. Mr. Graff stated that they are still awaiting the balance of $760,000. Dan Kramer is currently reviewing the financial documents, including their letter of credit. Mrs. Spears asked for a copy of a job description for the receptionist position Ms. Brown is seeking. The Committee recommends that this be placed on C.O.W.'s Agenda for October 21, 2003. Review of Grant Status Spreadsheet The Committee reviewed the Grant Status Report. Administrator Graff stated that the Police Department did download their grant information which is reflected on this sheet, as was requested previously in an Administration Committee meeting. The Committee decided now that the minor revisions have been done to this Report, this will be reviewed on a quarterly basis. Administrator Graff stated that the next quarterly report will be due in November 2003. Review Planning Coordinator's Fees Spreadsheet - Update Ma Kurtzman has prepared monthly summaries for August and September's planning coordinator's fees. This will be reviewed again at the next Administration Committee meeting. Review Revised Internship Manual After input at a department staff meeting, Chief Harold Martin has prepared a guideline for the Yorkville Police Department Internship Program which lists duties, work hours, requirements, selection process and to whom the intern is to report during their assignment as an intern. Information can be added as the Committee deems necessary. Administrator Graff stated that this will be incorporated into the Employee Manual currently being reviewed by the attorney,for finalization. As previously proposed by Alderwoman Burd, the language regarding interns being assigned to marketing programs for the Economic Development Commission should be taken out, since there is no one at the City with a marketing background to oversee this intern's project. Administrator Graff stated that there is some coordination that is done between EDC and the City,when information(such as demographic studies) is needed. He sites an example of a map that Bart (LAST NAME?) helped to update with the assistance of the EDC. Ms. Brown stated that department heads oversee intern's projects, many of whom attend Chamber meetings to get a feel for what projects they are working on. This benefits the City because often EDC and the City would be working on similar projects and/or activities. The Mayor stated that there are many meetings outside of the City that department heads attend to keep them abreast of happenings throughout the Kendall County region. The Committee recommends that this issue be taken to the next Committee of the Whole. Page 5 of 13 Review Water Billing Accounts Due Report -Update Mrs. Spears acknowledged the amount of work that has been done on this, with this Report now reduced to only 1-1/2 pages. As reflected on this report, most of the problems are meters that are stuck. This will continue to be reviewed every month. Water Billing/Accounting Software- Update As per Ms. Pleckham's memo,the City's accounting system is processing currently without any problems. She indicated that MSI has been very responsible and supportive through the conversion and training process. MSI has provided over 30 additional training hours at no cost to the City, with a savings of$3,000. She also indicated in her memo that the follow-up training was been very useful to staff. MSI agreed to waive $2,200 in fees in relation to the Utility Billing Conversion and Project Management fees. Currently, they are in the process of upgrading to MSI's latest version of 3.0. This upgrade is a clean-up of the prior release and will rid some minor prior release "bugs". Ms. Pleckham has been utilizing and is pleased with the assistance received from MSI's customer support 800 number. Ms. Pleckham's summary is that she believes that staff is well-trained and intends to access this customer support number for any future issues that may arise. Upon Ms. Spears' inquiry regarding cross-training, Ms. Pleckham stated that this will eventually take place once individuals are comfortable with the new software they are using. She reports that the Police Department is not yet connected to the City's server. The Engineering Department and Building and Zoning does not currently utilize the new software, although, as Mr. Graff pointed out, with the hiring of a new permit clerk, it will be necessary to record and track permits and fees, as is still being done on the old software. Ms. Pleckham is expecting demonstrations from different software companies to determine what software best fits this application. Mr. Graff ultimately would like to see computer-generated reports and inspections for the Engineering Department. The only cost the City would assume would be for storing the saved inspection files. Mr. Graff expects to have the transition to the new software completed in 4 to 6 weeks. Web Site Status/Training-Update As per his memo, Anton Graff reports that the web site is operating. An overview of Department Heads was completed the previous month. Training was completed for the Clerk's office,with the expectation that Liz D'Anna will keep the Clerk's information current on the web site. This will include maintaining current Agendas and approved minutes on the site. Key people and department heads will be responsible for the regular updating of the website. Department heads have the option of emailing the updates directly to Andy Clements for website maintenance. These updates are copied to Mr. Graff to allow him to oversee this process. He reported to the Committee that there are still problems with a "pdf' download that is "corrupt". This file needs to be recreated. The new picture of the water tower will also be added to the City's web site. Page 6 of 13 From a marketing standpoint, Ms. Burd suggested to Mr. Graff to only allow key people to download on the website to maintain accuracy and consistency with the information supplied and keep the website looking professional. The Mayor stated that he found some inaccuracies in the site that he has already reported to Andy Clements. Mrs. Spears suggested updating key staff members'job description, since it reads like a job posting. Mr. Graff stated that the information was supplied to Andy Clements directly from the posting. He stated that the goal was to just enter the initial information, with the option later of updating different sections as needed. Mr. Graffs memo further indicates that IDNR will provide the Glen Palmer Darn Power Point presentation as a website link. Andy Clements will be making the arrangements to implement this. Weblinx will continue to provide unlimited web site updates, monthly visits, performance reports and ongoing technical support. Review Revised Project Financial Tracking Worksheet-Update Mr. Graff stated that this Worksheet is still under review, as they are waiting for the new software to be fully running. Ms. Spears stated that a previous suggestion made by Mr. Powell was to have this report reflect the total dollar amounts. Mr. Graff agreed that this needs to be done, and it was decided to have totals broken down on the worksheet by line item, which is reflected as separate developments. It was unanimously agreed to have this item return for review next month. Discuss City Vehicle Policy The current City vehicle policy, which was originally adopted in 2000 was reviewed by the Committee and the following corrections were unanimously agreed upon: * Under Scope in item I, the first sentence was shortened to read, "To describe the policies and procedures pertaining to vehicle use." The use of the word "Directors" in that same paragraph will be deleted; * Under Policy, the last sentence under paragraph A will be deleted; * Under Criteria, city employee will be replaced with department head under paragraph B; * Under Procedures Index by Department, paragraph B, Administration, item 3 will be revised to read, "Any vehicle assigned to an employee only during business hours will comply with all general procedures. Any emergency, short-term exceptions must be approved by the Mayor. It was also decided to add item"c."to this paragraph which will read as follows: "Any long-term vehicle use or exception to the defined uses will be require approval by the City Council." The balance of this Policy will be reviewed by individual Department Heads and will be brought back to this Committee for another review. Mr. Graff stated that he would review it for applicability to current conditions and will present to the Committee any questions that were raised by the Department Heads with respect to the current vehicle policy. Page 7 of 13 Ms. Spears'expressed a concern that the policy does not indicate a requirement that City Employees show proof of his or her own insurance coverage, irregardless of the fact that they are covered by insurance under the City when using a city vehicle, under the standard Illinois insured umbrella policy. Both the Mayor and Administrator Graff agreed that proof of insurance be required and written to be included in this policy. Upon Ms. Spears' inquiry, service records of each vehicle are kept in the glove box,and formalized by Eric Dhuse. Mileage Forms and Vehicle Trip Forms are also being maintained. Recruiting Meeting Transcribers -Update As per memo from City Clerk, Jackie Milschewski, dated October 7, 2003, a new minute taker has been recruited to take minutes. Gail-Marie Denton began taking minutes in September and will cover both the Administration and C.O.W. meetings. Currently, Ms. Milschewski indicated in her memo that she has enough minutes takers to cover all meetings. Status of Interviewing, Hiring Part-time Receptionist Mr. Graff stated that the advertisement for this position was placed in the Kendall County Record and has reviewed the applications that have come in. Over the following two weeks, he is preparing to interview ten applicants who will also be tested for typing speed and accuracy. Mr. Graff will advise in a memo when the candidate has been selected. Hire Part-time Secretary for City Council Ms. Spears indicated the reasons for the need for a part time secretary who would ultimately report and receive directions from City Council members. One reason is that many documents have been passed for approval without a final summation of an outcome. In response to this, Administrator Graff stated that Liz D'Anna has been working on a spreadsheet for the past three months to be able to track all documents or projects that have been prepared for packets. Ms. D'Anna's ultimate goal is to proofread all documents for accuracy and completeness. Ms. Spears stated there is a great need to have someone track and correct documents before they are approved. An example sited by Alderwoman Burd involved directions given to Ma Kurtzman to amend an ordinance that were never followed before it was presented for public hearing. Since she was unable to attend the Economic Development Meeting due to her own job comittments, she was unable to stop this from being approved(without the corrections as directed by Council). Mr. Graff addressed Ms. Burd's concerns by asking Ana Kurtzman to give a report of her notes from previous meetings and drafts of this ordinance to determine how this was missed. Ms. Spears stated that the amount of paperwork that needs to be reviewed by council members is overwhelming. Mr. Graff agreed and stated,he,too, would like to have the packets in a timely fashion to be able to review and provide his own input. The fact that this proposed position requires reporting to multiple committee members is of great concern to the Mayor. He stated that as more clerical jobs will be filled, as is expected next year, many of Ms. Spears and Mrs. Burd's burdens would be alleviated. It was Ms. Spears'recommendation that this be moved to the next C.O.W. meeting for further discussion,which is scheduled for October 21, 2003. Page 8 of 13 Status of Employee Daily Task Log Mr. Graff indicated that the log sheet has been completed for the employees to use, however, until the remodeling is completed, he believes the data collection would be flawed because of the disruption within the workplace. It is Mr. Graffs opinion that additional employees are needed in the area of office supervision and clerical help, and also to provide adequate relief for lunch breaks, time off for training, scheduled days off and emergency/sick leave. Further,he recommends setting up a work session between the office staff and two members of the committee to review concerns and recommendations regarding office operations. Recently, Ms. Brown completed her time study analysis that she will be presenting to the Committee. The Mayor stated that Ms. Brown's concerns were that the analysis shows those things that ARE getting done, but still not showing WHAT IS STILL NOT BEING DONE. Mr. Graff expects to be able to report on this again in two weeks. Labor Attorney's Recommendation Concerning Employee Suggestion Box After meeting with the labor attorney at the Illinois Municipal League Conference, Ms. Spears reported to the Committee his recommendation not to use an employee suggestion box. It was the labor attorney's opinion,that by having an employee suggestion box, it would allow them to bypass the proper chain of command. He had concerns that if these suggestions or comments were anonymous, this would lead to a myriad of problems, such as employees using this as a"complaint" box. He had concerns also with who would in fact be responsible for reviewing and determing the proper actions for the suggestions placed in the box. Further, he indicated to both Ms. Spears and the Mayor that since alderpersons do not have the responsibility of supervising staff, they should not be responsible for handling the complaints employees may put in the box. It was the attorney's suggestion that employees who have complaints, put it in writing, and copy it to the Mayor or the aldermanic group. A facilitator then would coordinate a goal setting session with the department heads and the council to address employees' concerns and supervisors who are not meeting their goals. It was decided by the Mayor and the Committee to make the announcement that a goal setting session will be set up and will await feedback and availability of those who will be attending. Alderwoman Burd stated that the attorney also recommended that all eight members of the City Council should be allowed to sit in during the review process of the City Administrator, as it is his belief that the Adminstrator should be reviewed by more than just the Mayor. It was recommended by the Mayor that a draft be prepared for review by the Committee to contain this language.Alderwoman Spears agreed to have Attorney Kelly Kramer draft this as an outline to be presented again at the next Administration Committee. Organizational Chart Page 9 of 13 Mr. Graff stated that Liz D'Anna has been working on an organizational chart, but it had never been approved. a. Request for a Work Session Regarding Staffing Mr. Graff stated that one employee suggested a lunch work session to review ideas on how to improve office procedures. It is his goal to have Agendas reviewed 1-2 weeks before the scheduled City Council meeting. He has advised the same to the attorney's office, in hopes that they will forward documents that they have reviewed in a timely fashion. Both Jackie Milschewski and Liz D'Anna encouraged the setting up of a discussion with two members of the Committee to review concerns, procedures,job functions and staffing needs. Both would be willing to coordinate this meeting. It was recommended that prior to the meeting they prepare an outline of what will be discussed. Mr. Graff strongly encouraged the members who are interested in participating,to give either Jackie Milschewski or Liz D'Anna a call. Employee Manual(briefly discussed by Committee, but was not placed on the Agenda) Ms. Spears handed out a copy of a letter from the labor attorney, Edward Bergmann of Seyfarth& Shaw to Administrator Graff which covers the FLSA compliance survey he conducted at the City. In this letter, he offers his recommendations with respect to the following issues: Exempt Status of Employees,payment of stipends and overtime pay for those employees performing dual capacities and specific procedures involving the Police, Public Works and Parks and Recreation Departments, employee's due process with respect to termination procedures and employee compensation. In an attempt to expedite this process, the Mayor recommended that he, Mr. Graff and Ms. Spears meet first to review this letter to be able to assess which suggestions made by the attorney that may conflict with their current procedures. The Mayor is looking to put this back on the Agenda in December, since the Employee Manual contains essential language necessary to obtain future grants and insurance quotes. Alderwoman Burd questioned the verbiage in the Employee Manual that, "every discharge shall be approved the Mayor." Her concern is that the City Council is not stated as being included in the process of approving discharges. She points out several references to this verbiage. Also, she pointed the need to remove any references in the Employee Manual to searches of employees'personal belongings. NEW BUSINESS Review Employee's Current Vacation/Sick/Comp Analysis Spreadsheet This spreadsheet was prepared last year by Traci Pleckham. This spreadsheet normally is done at end of audit, as it is required for the audit Alderman Munns questioned if there is a limit as to the amount of accrual of sick and vacation hours. Administrator Graffs response was that the total allowable sick hours are 960, with 8 hours monthly accrual, Page 10of13 for a total of 12 sick days a year. Mr. Munns is concerned that 12 sick days is just too many, and the payout of these when not used can pose as a potential financial drain to the City. In response to that, Administrator Graff indicated this serves as an incentive for employees not to call in sick, when the "reward" is a 50%payout at the end of the year. He suggested that if a change to this policy were to take place, it would only effect the newly hired employee, with a "new benefit package" offered. Alderwoman Spears suggested addressing the current insurance premiums paid, of which the Employee Manual specifically states, that it is, "subject to change." As the City grows, Administrator Graff suggested the need to cap the insurance benefit amount. Before next budget,he stated he would bring to the Council a current list of benefits offered by the City for review, as well as other competitive benefit plans currently available. Review all Issued and Pending Change Orders for Renovation of City Hall/Police Building With respect to the renovation of City Hall and the Police Building,the Mayor stated that he would not be signing the following Change Orders(which are currently on hold) and gave his explanations as described below: Change Order No. S-Data/Phone Stubs: The beams in the basement that require phone chases were already there and were obviously not included in the design process. He does not believe this constitutes a change order on the part of the Architect, rather, it was their oversight. Change Order No. 10- Vinyl Siding: The Mayor is refuting the cost of$1,780 for 10 feet of siding which was required to replace that area of siding that was removed. Change Order No. 16- Furnish and Install Counter Top: The Mayor made the decision to eliminate this due to the cost. He requested that a work station be placed in this area, as it will be considerably cheaper to install. Change Order No. 21 -Parking Lot Conduit: The Mayor stated that he does not believe that the City should be responsible for paying this, as the people responsible for the electrical work were not given permission to do the lighting in the parking lot. This issue is in the current discussion phase to be determined at a later date. The Mayor stated that two credits will be given: One for the rubber treads not needed for the stairwell, and the other was for the purchase of additional quarry tile for the lower level which was also not needed. The credits will not be given to the end of the project. Administrator Graff indicated credit would also be given for the proposal of the half wall that was to be placed, but later found to not to be functional for the purpose of privacy. Color selection and installation of ceiling fans were also discussed. Policy Regarding Disposing of City Property There was no action on this issue at the time of this meeting. Page 11 of 13 Review Procedures for Approving Invoices Traci Pleckham provided a copy of the purchase order policy for review,which is a current City policy. The approval process for invoices is the responsibility of the Department Head who reviews, approves and codes them to the corresponding budget line item. The accounting clerk then prepares the bill list and records the expenditure to the current budget. Further,the Mayor stated that it is the policy that the Council sets the parameters for purchases by the department heads. It was decided that no action would be taken with changing the policy currently in place. Handicapped Access to City Public Buildings According to the Mayor, automatic doors can be dangerous due to the force required to operate them. Also, with the fact that the doors face to the west,the wind has a tendency to blow the doors open, which also presents a danger. The Mayor stated that he intends to bring in a prototype doorbell on loan to him from his brother which he wants Mr. Dettmer to look at. This can be set up to ring in the Chambers and the Clerk's Office. He did point out that this will require a change in the door's structure. This would only serve as a short-term fix to the problem. Alderwoman Spears expressed the diffulty with opening the front doors. Administrator Graff stated that several options will be explored with Bill Dettmer who will be assessing all buildings for handicap accessibility. Mr. Dettmer will be providing a report as to what systems would work with our current building design, as well as which is more cost effective. A memo will be provided by Mr. Dettmer under Mr. Grflff's direction. This will be reviewed at the next Administration Committee meeting. Establish Procedures for Council's Review of Detail Board Report The new software is called the Detail Board Report, It was recommended by Traci Pleckham to have this uploaded onto spreadsheet format. Ms. Spears stated that once this has been formatted, each line item will need to be reviewed. She stated that the same schedule of payment will be kept. Administrator Graff indicated that some bills have been set up through contracts requiring automatic payments. Mr. Graff expressed a concern with the time required to get the report approved by the Council may delay certain automatic payments, thus incurring late fees. He suggested that Attorney Dan Kramer draft a policy allowing the Treasurer authority to pay those bills(such as utilities, phone bills)prior to approval of the bill list. This would then be reflected on the Detail Board Report as "paid". It was agreed by the Council that a policy would be drafted for this purpose. Funding for Library Building Expansion Project Administrator Graff stated that BCA recommended a company that does work with library referendums and funding options. The City's current financial advisor, Kevin McKenna is aware of this company, (the Ehlers Company) and believes they have an excellent reputation for working with libraries. Mr. Graff is currently working on setting up a presentation by them with the library board members present. The library board approved $8,500 to get a financial plan developed. They will be looking for the City for Page 12of13 • more funding. Mr. Graff told the library board that prior to the revised budget,they should present a list to the Administration Committee for review. Administrator Graff stated that there was a definite need to identify future revenue streams for funding this project, including researching available land cash. Alderwoman Burd inquired if there was a possibility of utilizing the Beecher Center for joint use with the library. The Mayor's response was that it was not received well by the library board. Administrator Graff suggested having the Architects look into the possibility of expanded the Beecher Center. This could be budgeted as "Building Expansion Capital Fee". The Mayor agreed to look in the budget for available funds for this purpose. Administrator Graff stated that if a referendum was sought by the library board,there is a definite deadline, he believes, of either March or April of 2004. This will placed on the Agenda for Committee of the Whole for further discussion. Checking Account for Clerk's Office to Record Documents As per Jackie Milschewski's memo to the Administration Committee, dated October 6, 2003, she is requesting a checking account to be opened with a balance of$1,000.00 for the purpose of covering the costs for recording documents, which had been previously handled by Attorney Kramer's office. Administrator Graff stated that this amount could in fact be budgeted and is fully recapturable from the developers at a later date. The amount that will be placed in the account will need to be determined after Administrator Graff researches the previous years'expenditures for recording documents. Clerk Milschewski further recommends in her memo to have at least two signatures on file for this account, either Deputy Clerk D'Anna, herself or Administrator Graff. Attorney Kelly Kramer will draft a resolution outlining this new procedure. Tuition Reimbursement The Committee discussed concerns with an Engineering Technician who is requesting tuition reimbursement for a Bachelor of Business Administration degree they are pursuing,when, they consider, this not to be directly related to his current position. The cost to the City would be over $30,000,according to Alderman Munns. The Mayor asked the Council to consider the need for a candidate with a Business Administration background that could be utilized in another capacity(as in another department) as they City continues to grow. He reminded the Council that the City should continue to encourage employees to achieve higher goals through continuing education, as this ultimately improves the City's work force. Administrator Graff states reasons why there is a need in the Engineering Department for a person who possess more management skills, with respect to tracking projects, scheduling meetings and dealing with consultants. This is currently being done by himself. After much discussion, it was determined by the Committee that a policy needs to be put together to reflect, what they would consider, "acceptable fields of studies" for employees wishing to pursue higher education. Administrator Graff suggested a Department Head meeting for input, and ultimately to set guidelines for tuition reimbursement, i.e.: required length of service with the City, both before and after the degree is obtained, and aptitude and qualifications for that field of study. Page 13 of 13 It was decided at this time,that this Engineering Technician's request for tuition reimbursement will be denied. They recommended that Administrator Graff relay to Mr. Wywrot that this is not meant to discourage this technician's goal of obtaining a college degree. They further recommended that as he gets further along in his studies, he can return to the Council and request reimbursement of educational expenses if they deem it to fit with the City's guidelines. ADDITIONAL BUSINESS Treasurer Powell received approval from the Mayor to fund the cost for him to attend a 4- day seminar(including lodging) for classes in public finance, public funds investment, treasurer's state laws, ethics and regulations as well as a public relations. Treasurer Powell stated that he has reviewed the Investment Policy and has made minor changes to it. He distributed to the attendees of this meeting a packet containing the revisions made to the Investment Policy. He explains that the Fund Balance Policy is similiar to an IRA account. This is used when all expected funds have been depleted, and used only as an emergency reserve. A contingency fund, he stated, is considered a "rolling checking account". The Mayor reminded the Committee that it is tax levy time, and expects information to be given to the Council at their next meeting, November 13, 2003, in order for voting to take place by December before it goes to hearing. The Mayor also requested that the Committee begin thinking of technical skills and educational requirements for a future proposed human resource director. Traci Pleckharn has a sample job posting for a human resource director that she can distribute to the Committee members. The Mayor further stated that they need also to be aware that additional staffing in many departments will need to be budgeted for next year. This meeting adjourned at 10:45 p.m. Respectfully submitted by Gail-Marie Denton Page D T Pa e l of 7 UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE THURSDAY, FEBRURARY 12, 2004 6:30 P.M. In Attendance: Alderwoman Spears Alderwoman Burd Alderman James Mayor Prochaska(arrived 7:25) Administrator Graff Finance Director Pleckham Police Lieutenant Schwartzkopf Guests: Dan Waitt—Beacon News Peter Raphael—William Blair& Company Art Zwemke-MPI PRESENTATION GRANDE RESERVE SSA Peter Raphael with William Blair& Company gave an overview of the Special Service Area (SSA)Bonds that will be put in place for the Grande Reserve Project. The annexation agreement allows for$60 million of SSA bonds. Since the time of the annexation agreement, improvements in the amount of$65 million have been identified. The difference will come out of the developer's loan or equity. The goals for the SSA's are: o Stay within $60 million o Keep taxes in the Grande Reserve neighborhoods similar to those in the Raintree Village project. o Provide for upfront cost such as sewer and water. The cost of getting the full$60 million up front is prohibitive as is the ability of the bond market to absorb$60 million. Because of this,the money will be borrowed as neighborhoods are developed. The Grande Reserve development was divided into three parcels(north, south and central)and then the amount of bonds needed for each parcel was determined. The bonds will be phased in as the areas develop. The central parcel is the largest and can handle about$30 million worth of debt and still be similar to other developments in the city. It was decided to split the bonds for this area into two issues of$15 million each. The bond issue for the north parcel will be$17,400,000.00 and the issue for the south parcel will be$7,600,000.00. The total bond issue will be$55 million. In order to address the upfront costs, a different type of bond or Variable Rate SSA was developed that will be paid off by the developer prior to the time a homeowner ever moves into the development. This bond will fund the massive initial improvements needed. This fourth bond will be for approximately $10 million and some of these bonds will be converted to a fixed rate over time. The Council will be asked to approve four SSA's; north, central, south and one incorporating all areas. Mr. Raphael explained the approval process and the timetable for the SSAs. He noted that the ordinances for the SSA are general in nature because the specific dollars for each are not known. They have overestimated so if the dollar amounts of each ordinance are added together it will be more than$60 million but no more than$60 million in bonds will be issued. Page 2 of 7 Mr. Zwemke with MPI explained the water and sewer infrastructure needed for the development. The fourth SSA is to fund these projects. He further explained how the parcels were determined. There was also discussion on road construction and the improvement of existing roads which will be done before any homes are built. Mr. Zwemke stated that the water tower was estimated for completion in October 2004 with house construction beginning in July 2004. He estimated that 50-75 homes would be completed in 2004. Alderman James asked what the City's liability was in the process. Mr. Raphael and Mr. Zwemke explained that there is no exposure to the City. Alderman James clarified that the funds from the bonds will come to the City which will hold the funds and release them as improvements are done. Mr. Raphael agreed. Alderman James asked if there were more costs involved by issuing four different SSAs. Mrs. Pleckham explained that there will be administrative cost for each bond issue. Mr. Raphael stated that the additional costs involved are minimal and he noted that it is safer to divide the SSA's into smaller bonds because there is less risks this way. Alderwoman Spears asked if the issue of the bonds would affect the City's credit rating. Mr. Raphael and Mr.Zwemke stated that it would not affect the City's rating. Mr. Graff stated that the SSA's do go against the City's bank qualifying for over$10 million. Mr. Zwemke complimented the City staff for their work with the SSAs.Administrator Graff complimented Mr. Raphael who represents the City in the bond negotiations. Alderwoman Spears asked if the City Attorney reviewed the documents and Mrs. Pleckham stated he did and the only thing Attorney Kramer noted was that legal descriptions were needed. The proposing ordinances were placed on the February 17, 2004 Committee of the Whole(COW) agenda. OLD BUSINESS MINUTES FOR APPROVAL None. MONTHLY UPDATES Planning Coordinator's Fees Spreadsheet There were no questions and/or comments on the sheets. Past Due Invoices Worksheets for January Alderwoman Spears compared December worksheets to January's. She noted that on the December report Ryan Company owed$425.00 but this amount was neither carried over to the January report nor shown on the payment sheet. Administrator Graff stated he would see why it was omitted and noted that it may have gone to collection. Alderwoman Spears noted on the Payments Received and Applied to Deposit Report that Dresden overpaid along with Menards. She asked why they overpaid and what this was doing to the bookkeeping. Administrator Graff stated that the payments could include an interest payment as noted in the comments on line 20 for the Menards payment. Mrs. Pleckham verified that 8% interest was added. Billing/Accounting Software Mrs. Pleckham stated everything was working fine and there was nothing new to report. Page 3 of 7 Website Status There were no questions and/or comments. Revised Project Financial Tracking Worksheet Administrator Graff stated that there was a staff meeting to change the worksheet. Engineering will track the stages of projects and accounting will tracks the fees. The worksheet will be changed to reflect this. Mrs. Pleckham stated that they are trying to streamline the tracking which will be easier when the Building Department's permitting software is up and running. ADMINISTRATION STAFFING FY 04/05 BUDGET Administrator Graff stated that the staff did a"mini"survey of towns which have a growth pattern as United City of Yorkville(Plainfield, Plano, Oswego&Montgomery). Staff is proposing the following positions for the next fiscal year: o Full-time Facilities Foreman—This position is being proposed by City staff. Someone would be assigned out of Public Works to be responsible for all of the City's building maintenance(City Hall,Library,Beecher, etc.) o Full-time Janitorial Service—This position could be in-house or outsourced. Staff has received a cost from ServiceMaster for cleaning three days/week in addition to the current cleaning person. o Full-time Human Resource&Payroll Specialist—This would separate the HR duties from the Accounting Clerk. o Full-time Accounting/Deputy Treasurer—This was recommended by Treasurer Powell and would provide additional staff to the Accounting Department. Mayor Prochaska suggested that this position be filled with an accountant. o Full-time Community Development/Project Coordinator- This was recommended by City Engineer Joe Wywrot. This would free up Mr. Wywrot's time spent in meetings so that he would have more time for engineering. o Full-time Community Relations Manager—This position would work with the Mayor's office. o Full-time Office Assistant—This position would provide more help to the Clerk's Office and the general office staff. The Committee discussed the combining of job descriptions, the Deputy Treasurer, forecasting the number of new positions needed in the next budget year, an Administrative Assistant for the Council, an Assistant City Administrator, salary ranges and the upcoming Illinois Municipal League(IML) salary survey. The Committee asked Administrator Graff to develop a job description for an Assistant City Administrator position along with a salary range for the next Administration Committee meeting. Mr. Graff stated he would also get more information together for the Facility Foreman,HR Specialist, Deputy Treasurer and Janitorial positions. This was an"FYI"item and will return again at budget time. COMPENSATION TIME POLICY Mrs. Pleckham presented an Employee Compensation Time Survey as requested by the Committee. Twelve communities were surveyed and eight responded. Of the eight, seven offer comp time to their employees. The survey indicated that accrual methods and maximums varied between the seven. State statute sets a limit of 240 hours that can be accrued. Mrs. Pleckham reported that since employees were encouraged to get paid overtime rather than accrue comp time last year, no one has gone over the 240 hours. However,two employees that were over the 240 Page 4 of 7 hours at that time, still remain slightly over the 240 hour limit. The Committee suggested that these employees either be paid for the hours over the maximum or take some time off so they can be in compliance. No action was taken on this item. HANDICAPPED ACCESS TO PUBLIC BUILDINGS (COSTS) The Committee went over Office Assistant Lisa Pickering's February 10, 2004 memo regarding the cost($10,547.00)for automatic handicap accessible doors. The Committee discussed the type of doors that could be installed; sliding door versus one that opens out. Administrator Graff stated that he sent the quote from Accessible Living, Inc.to Building Inspector Bill Dettmer for his review and the Building Department will be giving the Council a report. REVIEW CITY NEXTEL PHONE USAGE Alderwoman Spears distributed a summary of a two month billing cycle of the Nextel phone usage that she developed. Please see attached. She explained how she formulated the summary: o Everyone who has a City phone was included o Calls over ten minutes were targeted o Comparison of calls during non-working hours to those during working hours were made o Directory assistance calls were noted o Long distance calls were noted o Calls to LaGrange, Illinois were noted(Mayor Prochaska clarified that calls to this number are those to retrieve voice mail) The following items were discussed: o The total number of phones and the cost. o The Police Department and Public Works conscientious use of the phones o Providing radio phones instead of the cell phones. o Paying for employees to be on call instead of providing them with a phone. o City employees using their office phones instead of the Nextel when in the building o Reimbursing the City for telephone use over 300 hours and for non-business related long distance calls o Obtaining estimates from Verizon and Nextel for radio phones o Showing the employees the summary and letting them know the bills are being reviewed o Amount of time per call and toll-free calls After much discussion, Mayor Prochaska stated that he would address telephone usage with the department heads at their next meeting. It was also decided to develop a policy that would create a monitoring system, steps for disciplining misuse and a reimbursement program for calls over the allowable amount. Mrs. Pleckham stated that when the representatives come in to discuss the City's plan, she will go over the packages, fmd out which is less expensive-land lines or mobile lines for long distance calls and investigate radio only services. RFQ FOR FACILITIES MASTER PLAN Administrator Graff stated that the City received three Request for Qualifications(RFQ)for the facilities master plan. They were from Williams Architect,Burnidge Cassell&Assoc. and Yas/Fischel Partnership. All three met the criteria of the RFQ and Administrator Graff stated that the RFQ information was available for the Council to review. All the firms based the cost of the master plan on an hourly rate however none gave a total and all estimated the time the plan would take to develop. Administrator Graff noted that the City did not ask for cost just qualifications. Page 5 of 7 The firms are scheduled to give presentations at the March 16, 2004 COW meeting and Administrator Graff stated that he would ask them to supply cost summaries to review before the meeting. NEW BUSINESS OFFICE ASSISTANT—REVISED JOB DESCRIPTION Administrator Graff reported that he sat with Office Assistant Lisa Pickering to review the tasks she is focusing on. He stated that an addition was made to the old description regarding participating in cross training. Alderwoman Spears asked that in the future that the old description be included in the packets for comparison purposes. Mr. Graff stated that he emailed the description to the labor attorney but hadn't received a response yet. This item was placed on the February 17, 2004 COW meeting agenda. PARK&RECREATION GROWTH EXPECTATIONS Administrator Graff stated that the Park Board approved Executive Director of Parks& Recreation Laura Brown's January 15, 2004 recommendations for staffing needs in the upcoming fiscal year. This is an"FYI"item. STATUS OF FILED COMPLAINTS—LAST QUARTER OF 2003 Administrator Graff reported that Director of Public Works Eric Dhuse has taken over the handling of property complaints. All complaints called into City Hall are forwarded to Public Works. The Committee stated that it was previously discussed that this report would be reviewed by the Public Works Committee. TAX ABATEMENT ORDINANCE—FOX INDUSTRIAL Mrs. Pleckham reported that this is the annual ordinance abating the tax levied for 2002 to pay the debt service on the bonds for the Fox Industrial area. This item was placed on the February 17, 2004 COW meeting agenda. $3.5 MILLION COUNTRYSIDE INTERCEPTOR—ALTERNATE REVENUE BOND ORDINANCE Mrs. Pleckham stated that this ordinance is the final step in the issuance of the Alternate Revenue Bond which will be sold on February 23, 2004. She indicated that Attorney Dan Kramer has the documents for review however she has not heard from him. Mrs.Pleckham explained that the bonds will be sold in the morning so she will have the rates by the City Council meeting that evening. Administrator Graff stated that this is a six year callable bond so that if enough funds are paid to the Yorkville-Bristol Sanitary District(YBSD)by developers it could be paid off early with no penalties. Administrator Graff noted that the pump project will be going to bid in the next 90 days and the interceptor project will be going to bid in the fall of 2004. This item was placed on the February 17, 2004 COW meeting agenda as a"FYI"item and on the February 24, 2004 City Council meeting agenda for a vote. Page 6 of 7 $1.6 MILLION COM ED SEWER DEBT CERTIFICATE Mrs. Pleckham reported that this bond is for the ComEd/Hydraulic Sewer project. It is a ten year bond with rates currently under 4%. Mr. Graff noted that this project will be going to bid in March 2004 This item was placed on the February 17, 2004 COW meeting agenda as a"FYI"item and on the February 24, 2004 City Council meeting agenda for a vote. DEVELOPING PROCEDURES Alderwoman Spears distributed information on procedures she is suggesting be developed. The Committee discussed the following: o Administration Committee Meeting Procedures—The January 5, 2004 memo(see attached)from Alderwoman Spears to the Administration Committee was discussed. Alderwoman Spears stated that the information in the memo was discussed by the Committee in"bits and pieces". She put everything together and had the Committee sign it. This is to establish procedures for their committee. Administrator Graff noted that the memo states that agenda items must be submitted to the Administration Committee chairman at least five days in advance of the meeting in order to allow ample time for review. He stated that this time frame is tight. He recommended that staff be given notice five days before packets are created to gather information needed for the meeting. Alderwoman Spears stated that the Committee is asking that they have information from staff five days before the meeting to review. Mayor Prochaska noted that the department head meeting is the first Friday of the month and this is within the five days requested. Items for the Administration Committee meeting agenda might not be ready until the following Monday. Alderwoman Spears stated that as long as it is reasonable, that would be allowable. o Document Revision Procedure-It was suggested that a master copy of all documents given to the Council to review be kept available for the Council at City Hall. Council members could then make revisions and/or suggestions on the master copy or leave their copy with revisions with it so that all comments are kept together. One staff member would then be responsible for incorporating the comments/revisions into a revised document. The Council would then get the revised document along with the master copy with everyone's comments for review. Administrator Graff stated that he would set-up a master copy policy. o Personnel& City/Labor Attorney Review of Documents Procedure—(see attached). Alderwoman Spears suggested that all documents presented to the City Council must be reviewed by the City Attorney/Labor Attorney before final submittal to the Council for a vote. A routing form with sign-offs was discussed. Administrator Graff stated he would discuss routing forms with the staff and bring it back to the Administration Committee. o Review of Closed Session Minutes Policy—(see attached). Alderwoman Spears suggested a policy of reviewing executive session minutes every six month,the first week of June and the first week of December. Mayor Prochaska suggested that they be reviewed in April and October. Alderman James suggested that a reminder list of annual events be developed for the Council and staff. Mayor Prochaska stated that he and Clerk Milschewski have discussed this. Alderwoman Spears noted that the Illinois Municipal League(IML)had a suggested list and she would try to find it and bring it to the next meeting. o Committee of the Whole/City Council Meeting Agendas—(see attached). Alderwoman Spears proposed a new sequence for the meeting agendas for City Council meetings and COW meetings. The Committee discussed the order of items on the Page 7 of 7 agendas. Mayor Prochaska noted that he is working on streamlining the COW agenda in an effort to reduce the time spent at the meetings. Alderwoman Spears asked if the Administration Committee meeting report could be earlier in the meeting. Administrator Graff stated that the way the Committees are set up,two reports can be discussed at one COW meeting and the other two can be at the next. The Committee discussed a new format for the COW meeting agendas and splitting the Committee information between the two meetings starting in March 2004. o Developer Minimum Fee Balance Procedure-Alderwoman Spears stated that Attorney Kramer was going to develop this procedure and she asked if he had. Administrator Graff stated that the ordinance applying to this needs to be updated and he gave Attorney Kramer the information he needed to do this on February 4, 2004 but he has not heard back from him yet. ADDITIONAL BUSINESS Employee Manual Alderwoman Burd noted that one of the ordinances that is being repealed by the new Employee Manual is part of the City Code. She stated that she did not feel right using the Employee Manual to repeal City codes. She felt that there are a few key codes that need to be amended, repealed or cleaned up. Alderman James suggested that the ordinances affected be identified and brought back to the Committee to address. Mayor Prochaska asked Alderwoman Burd to give the information to Administrator Graff so he could give it to the attorneys for their input. Time Study Summary Chart Mrs. Pleckham noted that she prepared the time study and had it in the packets for the Committee's review. It will be discussed further at the March 2004 Administration Committee meeting. There was no further additional business. The meeting was adjourned at 9:55 P.M. Minutes respectfully submitted by: Jackie Milschewski, City Clerk 02/04 UNITED CITY OF YORKVILLE NEXTEL PHONE USAGE TWO MONTH BILLING CYCLE SUMMARY Billing Period: October 18 - November 17, 2003 $1,778.26 Includes telecommunications Services,Nextel Direct Connect Messaging Charges, Unit Taxes, Fees &Assessments TOTAL OF 41 PHONES: 39 Phones @ $35.99 (National Shared Value 300 minutes/discounted rate plan) 2 Phones @ $40.49 (Local Connect—200 Minutes/discounted rate plan) November 18 -December 17, 2003 $1,963.37 Includes telecommunications Services, Nextel Direct Connect Messaging Charges, Unit Taxes, Fees& Assessments TOTAL OF 42 PHONES: 4 39 Phones @ $35.99 (National Shared Value 300 minutes/discounted rate plan) 2 Phones @ $40.49 (Local Connect - 300 minutes/discounted rate plan) 1 Phone @ $53.99 (National Shared—500 minutes/discounted rate plan) PHONE ADDED THIS BILLING CYCLE 02/04 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03 - 11/18/03-12/17/04 MINUTES UTILIZED COMMUNICATIONS/DIRECT CONNECT 10/18/03-11/17/03 11/18/03-12/17/03 EMPLOYEE 1,457/19 1,131/26 A. Prochaska, Mayor 807/301 747/297 L. Brown,Director, P&R 590/456 481/322 T. Houle, Parks 268/206 103/126 J. Collins, Parks 3/94 0/133 Kim/Judy, Office 609/120 481/99 S. Swithin, Superv., Rec. 68/212 75/154 B. Reisinger, Secretary, P&R 469/41 513/52 D. Hebread, Program Superv. 41/67 27/29 Rec. Floater 711/58 762/75 J. Jackson, Parks 6/0 43/42 S. Davison, Meter Reader 1,545/292 1,132/327 T. Graff; City Adm. 354/542 330/411 T. Pleckham, Finance Dir. 1/78 0/60 J. Woodrick, Eng. Asst. 232/170 361/240 Police Dept. —OIC 7/48 1/62 Police Dept. - Office 188/391 130/248 Sgt. Milt, P.D. 303/455 395/312 Sgt. Sibenaller, P.D. 263/888 268/610 D. Pleckham, K-9 Officer 347/353 285/436 M. Seng, Streets 68/28 75/52 B. Behrens, Parks 316/100 361/202 B. Barclay, Engrg. Tech 115/103 148/143 Chief Martin, P.D. 0/0 17/11 S. Podschweit, Meter Reader 115/180 161/142 Sr. Sgt. R. Diederich 1/0 0/0 Park Floater 1/20 493/202 Park Floater 203/137 227/179 M. Robinson, Engrg. Tech. 571/252 180/220 J. Moore, Water Oper. 56/70 109/78 K. Lawrentz, Water Dept. 193/233 190/213 J. Wywrot, Engineer 357/251 279/283 D. Behrens, Sewer Oper. 187/159 257/123 E. Dhuse,P.W. Director 235/33 223/83 J. Enlow, Sewer 774/732 473/656 B. Sorensen, Water Dept. Foreman 315/120 255/114 J. Sleezer, Streets Foreman 369/171 353/177 S. Sleezer, Parks Foreman 107/243 154/156 Lt. D. Schwartzkopf, P.D. 82/106 380/135 Sgt. T. Klingel, P.D. 315/314 23 8/264 SRO Officer, J. Helland 93/61 100/136 SRO Officer, B. Groesch 02/04 . NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT ' MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: A. Prochaska, Mayor 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/26 8:55 p.m. Yorkville 45 11/18 7:48 a.m. Incoming 35 10/23 8:36 a.m. Yorkville 25 11/19 5:07 p.m. Incoming 36 10/23 9:03 a.m. Yorkville 16 11/20 10:03 a.m. Incoming 24 10/23 9:32 p.m. toll free 21 11/26 11:59 a.m. Incoming 20 10/24 11:24 a.m. Elmhurst 38 12/01 8:02 a.m. Yorkville 29 10/27 9:32 a.m. Incoming 12 12/01 11:54 a.m. Oswego 22 10/28 10:11 a.m. Incoming 12 12/02 3:43 p.m. Yorkville 15 10/29 11:37 a.m. Yorkville 12 12/03 5:05 p.m. LaGrange 23 11/3 8:42 a.m. Incoming 16 12/04 8:05 a.m. LaGrange 29 11/3 3:48 p.m. Incoming 17 12/04 8:41 p.m. Yorkville 23 11/3 7:10 p.m. Yorkville 18 12/07 9:11 p.m. Yorkville 38 11/4 11:15 a.m. Incoming 28 12/08 9:17 a.m. Yorkville 38 11/6 7:48 a.m. Incoming 12 12/11 7:58 a.m. Yorkville 29 11/6 1:09 p.m. Incoming 18 12/12 9:41 a.m. Yorkville 49 11/6 1:38 p.m. Incoming 20 12/15 8:16 a.m. Yorkville 28 11/6 3:13 p.m. Incoming 20 11/7 11:07 a.m. Yorkville 19 11/9 10:19 a.m. Incoming 38 11/9 7:05 p.m. Yorkville 20 11/9 7:26 p.m. Yorkville 17 Directory Assistance @ $1.29 per call: 11/10 11:29 a.m. Incoming 18 11/10 4:08 p.m. Yorkville 41 10/18/03 — 11/17/03 4 Calls 11/10 4:53 p.m. Incoming 22 11/18/03 — 12/17/03 2 Calls 11/13 4:29 p.m. Incoming 46 11/13 11:05 a.m. Incoming 12 11/14 11:33 a.m. Yorkville 24 11/14 12:04 p.m. Yorkville 18 11/14 1:59 p.m. Yorkville 15 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: L. Brown, Director of Parks & Recreation 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/20 5:14 p.m. Incoming 31 11/20 9:03 a.m. Incoming 13 10/20 8:17 a.m. Northbrook 18 11/20 4:11 p.m. Northbrook 32 10/22 7:22 a.m. Incoming 20 11/25 8:35 a.m. LaGrange 50 10/24 11:47 a.m. Huntley 22 12/2 10:03 a.m. Incoming 23 10/28 1:44 p.m. Incoming 40 12/3 9:07 a.m. Incoming 18 11/3 3:44 p.m. Wheaton 12 12/3 12:20 p.m. Northbrook 11 11/4 11:51 a.m. Yorkville 15 12/6 2:45 p.m. Incoming 16 11/6 5:58 p.m. Incoming 24 12/8 4:32 p.m. Incoming 52 11/5 3:05 p.m. Incoming 17 12/8 5:34 p.m. Aurora 38 11/5 10:08 a.m. Incoming 46 12/10 8:21 a.m. Yorkville 15 11/5 8:24 a.m. Batavia 39 12/12 8:35 a.m. Wheaton 22 REPEATED CALLS: REPEATED CALLS: Aurora 57 Calls Aurora 68 Calls La Grange 38 Calls LaGrange 26 Calls Northbrook 13 Calls Northbrook 20 Calls 2 of 2 EMPLOYEE: L. Brown, Director of Parks & Recreation 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/22 9:51 p.m. Wheaton 11/18 5:17 p.m. Northbrook 11/4 9:17 p.m. Yorkville 11/18 5:47 p.m. Huntley 11/6 5:58 p.m. Naperville 12.09 5:43 p.m. Aurora 11/6 6:00 p.m. Peoria 11/6 6:02 p.m. Aurora 11/6 6:06 p.m. Yorkville LONG DISTANCE CALLS: LONG DISTANCE CALLS: 10/21 9:27 p.m. Charlotte,NC 12/8 10:09 a.m. Platteville, WI 10/22 10:51 a.m.. Charlotte, NC 12/8 11:09 a.m. Platteville, WI 10/22 10:51a.m. Charlotte, NC 10/23 6:31 p.m. Charlotte, NC 10/23 6:59 p.m. Charlotte, NC 10/23 7:01 p.m. Charlotte, NC 10/23 7:01 p.m. Charlotte, NC 10/23 7:02 p.m. Charlotte, NC 10/23 7:11 p.m. Charlotte, NC 10/23 7:12 p.m. Charlotte, NC HOLIDAY CALLS: 11/27 (Thanksgiving Day) 11:59 a.m. LaGrange J.N1 LA L riltrilua U.atilir. TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: Tony Houle, Parks Department 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/21 2:48 p.m. Incoming 14 11/22 11:14 a.m. Incoming 13 10/22 8:01 p.m. Incoming 11 11/23 1:01 p.m. Yorkville 15 10/23 9:48 p.m. Incoming 25 11/28 11:46 p.m. Roselle 12 10/23 10:12 p.m. Incoming 10 12/3 8:06 p.m. Incoming 19 10/26 11:57 a.m. Incoming 27 12/5 10:37 p.m. Yorkville 12 11/2 6:23 p.m. Yorkville 17 12/6 3:52 p.m. Incoming 28 11/2 6:41 p.m. Oglesby 12 12/7 9:05 p.m. Incoming 17 11/6 6:39 p.m. Incoming 21 12/9 8:44 p.m. Incoming 10 11/11 10:07 p.m. Roselle 19 12/9 8:54 p.m. Yorkville 18 10/30 9:45 p.m. Incoming 27 12/13 2:35 p.m. Yorkville 13 LONG DISTANCE: 12/5 1:39 p.m., Augusta, GA REPEATED CALLS: REPEATED CALLS: Roselle 27 Calls Roselle 27 Calls Naperville 18 Calls LaGrange 10 Calls 1 of EMPLOYEE: Tony Houle,Parks Department NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 10/18 7:59 p.m. Incoming 10/19 7:14 p.m. Incoming 10/20 6:21 p.m. Incoming 10/20 7:19 p.m. Incoming 10/22 5:39 p.m. Roselle 10/22 5:50 p.m. Incoming 10/22 8:01 p.m. Incoming 10/23 5:28 p.m. Incoming 10/23 10:12 p.m. Incoming 10/24 8:18 p.m. Chicago 10/24 8:19 p.m. Chicago 10/24 8:28 p.m. Incoming 10/24 8:44 p.m. Incoming 10/24 10:22 p.m. Yorkville 10/25 2:29 a.m. Naperville 10/25 2:45 a.m. Naperville 10/25 2:48 a.m. Roselle 190/25 2:53 a.m. Naperville 10/25 2:59 a.m. Naperville 10/25 3:29 a.m. Naperville 10/25 7:48 p.m. Incoming 10/25 11:19 p.m. Incoming 10/25 11:20 p.m. Roselle 10/26 12:55 a.m. Incoming 10/26 6:36 p.m. Incoming 10/26 6:55 p.m. Incoming 10/26 7:30 p.m. Incoming 10/27 5:34 p.m. Incoming 10/27 6:09 p.m. Incoming 10/27 6:13 p.m. Incoming 10/28 10:04 p.m. Roselle 10/29 5:30 p.m. Oswego 10/29 6:35 p.m. Incoming 10/29 6:42 p.m. Plano 10/29 9:11 p.m. Incoming 10/30 9:45 p.m. Incoming 10/31 6:56 p.m. Roselle 2 of 7 EMPLOYEE: Tony Houle, Parks Department NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 10/31 7:11 p.m. Incoming 10/31 7:32 p.m. Incoming 10/31 7:33 p.m. Roselle 10/31 7:49 p.m. Roselle 10/31 7:55 p.m. Incoming 10:31 8:05 p.m. Incoming 11/1 12:18 a.m. Roselle 11/1 12:14 a.m. Elmhurst 11/1 12:15 a.m. Incoming 11/1 12:22 a.m. Incoming 11/1 1:15 a.m. Incoming 11/1 3:00 a.m. Naperville 11/1 3:03 a.m. Elmhurst 11/1 3:04 a.m. Incoming 11/1 3:10 a.m. Roselle 11/1 5:33 p.m. Roselle 11/1 5:48 p.m. Incoming 11/1 5:56 p.m. Roselle 11/1 6:01 p.m. Incoming 11/1 7:32 p.m. Incoming 11/1 3:11 a.m. Naperville 11/2 3:12 a.m. Oglesby 11/2 5:42 p.m. Yorkville 11/2 6:41 p.m. Oglesby 11/3 5:28 p.m. Incoming 11/3 5:36 p.m. Incoming 11/3 5:57 p.m. Incoming 11/4 5:35 p.m. Roselle 11/4 5:36 p.m. Incoming 11/4 5:50 p.m. Incoming 11/4 6:33 p.m. Oglesby 11/4 7:42 p.m. Oglesby 11/4 8:01 p.m. Incoming 11/4 9:09 p.m. Incoming 11/5 6:16 p.m. Incoming 11/5 6:28 p.m. Oglesby 11/5 6:40 p.m. Incoming 11/5 7:45 p.m. Incoming 11/6 6:31 p.m. Incoming 11/6 6:39 p.m. Incoming 11/6 9:36 p.m. Incoming 3 of 7 EMPLOYEE: Tony Houle, Parks Department NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 11/7 5:11 p.m. Joliet 11/7 5:12 p.m. Joliet 11/7 5:13 p.m. Yorkville 11/7 5:15 p.m. Joliet 11/7 6:23 p.m. Yorkville 11/7 6:49 p.m. Incoming 11/7 6:52 p.m. Joliet 11/7 6:57 p.m. Incoming 11/7 7:02 p.m. Yorkville 11/7 7:16 p.m. Roselle 11/7 8:06 p.m. Incoming 11/7 9:26 p.m. Naperville 11/7 9:34 p.m. Incoming 11/7 9:35 p.m. Incoming 11/7 10:23 p.m. Incoming 11/7 10:35 p.m. Incoming 11/8 2:41 a.m. Roselle 11/8 2:42 a.m. Naperville 11/8 5:50 p.m. Incoming 11/8 6:19 p.m. Incoming 11/8 6:22 p.m. Incoming 11/8 8:02 p.m. Incoming 11/8 8:49 p.m. Incoming 11/8 9:04 p.m. Incoming 11/9 8:25 p.m. Incoming 11/10 8:39 p.m. Incoming 11/10 8:54 p.m. Oswego 11/10 9:03 p.m. Roselle 11/10 9:04 p.m. Naperville 11/10 9:17 p.m. Roselle 11/10 10:31 p.m. Roselle 11/10 10:44 p.m. Incoming 11/10 11:12 p.m. Roselle 11/10 11:25 p.m. Joliet 11/11 2:05 a.m. Naperville 11/11 2:41 a.m. Naperville 11/11 2:44 a.m. Naperville 11/11 2:45 a.m. Naperville 11/11 8:08 p.m. Incoming 11/11 10:07 p.m. Roselle 4 of 7 EMPLOYEE: Tony Houle, Parks Department NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 11/12 5:40 p.m. Roselle 11/13 5:10 p.m. Oswego 11/14 7:37 p.m. Oswego 11/15 6:13 p.m. LaGrange 11/15 8:26 p.m. Plano 11/17 6:45 p.m. Incoming NON-BUSINESS HOUR CALLS: 11/18/03— 12/17/03 11/19 5:19 a.m. LaGrange 11/21 6:32 p.m. Yorkville 11/21 10:53 p.m. Incoming 11/21 11:49 p.m. LaGrange 11/22 7:15 p.m. Roselle 11/22 1:15 a.m. Yorkville 11/22 5:32 p.m. Incoming 11/22 8:36 p.m. Roselle 11/22 9:06 p.m. Incoming 11/22 9:07 p.m. Naperville 11/22 9:18 p.m. Incoming 11/22 9:41 p.m. Yorkville 11/22 12:52 a.m. Incoming 11/23 1:32 a.m. Plano 11/23 1:34 a.m. Roselle 11/23 1:35 a.m. Yorkville 11/23 1:36 a.m. Northbrook 11/25 8:17 p.m. Roselle 11/25 8:26 p.m. Roselle 11/25 8:30 p.m. Yorkville 11/25 8:31 p.m. Roselle 11/26 11:12 p.m. Incoming 11/26 11:54 p.m. Roselle 11/26 11:56 p.m. Northbrook 11/26 11:57 p.m. Plano 5 of 7 EMPLOYEE: Tony Houle,Parks Department NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 11/26 11:58 p.m. Roselle 11/26 11:59 p.m. Incoming 11/28 6:25 p.m. Incoming 11/28 7:15 p.m. Incoming 11/28 8:05 p.m. Incoming 11/28 8:55 p.m. Piano 11/28 11:46 p.m. Roselle 11/29 7:31 p.m. Plano 11/29 8:51 p.m. Incoming 11/29 9:02 p.m. Roselle 11/29 9:03 p.m. Roselle 11/30 12:29 a.m. Roselle 11/30 5:47 p.m. Incoming 12/2 8:16 p.m. Incoming 12/3 8:03 p.m. Oswego 12/3 8:06 p.m. Incoming 12/4 8:59 p.m. Incoming 12/4 10:37 p.m. Incoming 12/5 6:27 p.m. Yorkville 12/6 3:08 a.m. Yorkville 12/6 6:06 p.m. Incoming 12/7 9:05 p.m. Incoming 12/9 6:15 p.m. LaGrange 12/9 6:17 p.m. Plano 12/9 6:32 p.m. Aurora 12/9 7:35 p.m. Roselle 12/9 7:41 p.m. Oswego 12/9 8:44 p.m. Oswego 12/10 8:27 p.m. Roselle 12/11 10:32 p.m. Incoming 12/12 6:27 p.m. Incoming 12/12 6:37 p.m. Incoming 12/12 8:41 p.m. Aurora 12/12 9:58 p.m. LaGrange 12/12 10:07 p.m. Incoming 12/12 10:20 p.m. Incoming 12/12 10:32 p.m. Incoming 12/12 11:09 p.m. Incoming 12/13 6:09 p.m. Incoming 6 of 7 EMPLOYEE: Tony Houle, Parks Department NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 12/13 6:50 p.m. Roselle 12/13 7:55 p.m. Incoming 12/14 3:07 a.m. Roselle 12/14 3:08 a.m. Roselle 12/14 3:13 a.m. Incoming 12/14 3:14 a.m. LaGrange 12/14 3:38 a.m. Incoming 12/17 6:56 p.m. Oswego 12/17 7:56 p.m. Incoming HOLIDAY CALLS (Thanksgiving Day): 11/27 3:38 a.m. Hinckley 11/27 3:43 a.m. Roselle 11/27 9:55 p.m. Incoming 11/27 8:33 p.m. Yorkville 11/27 9:39 p.m. Yorkville 7 of 7 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: S. Swithin, Superintendent, Recreation Dept. 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/19 8:24 p.m. Aurora 14 11/20 8:16 p.m. Incoming 14 10/21 8:58 a.m. Yorkville 14 12/1 9:06 p.m. Genoa 10 10/26 8:31 p.m. St. Charles 17 12/2 7:32 p.m. Incoming 31 10/24 8:17 p.m. Incoming 12 12/5 6:55 p.m. Incoming 23 10/28 7:28 p.m. Incoming 20 12/8 3:57 p.m. toll free(??) $31.60 118 10/28 8:48 p.m. Yorkville 33 12/11 8:24 p.m. Incoming 11 10/28 9:20 p.m. Incoming 16 12/11 8:50 p.m. Incoming 15 10/28 9:47 p.m. Belvedere 24 10/31 8:48 p.m. Incoming 20 11/1 11:13 a.m. Genoa 27 11/6 6:13 p.m. Incoming 19 11/8 7:26 p.m. Aurora 19 11/16 6:07 p.m. Belvedere 17 LONG DISTANCE CALLS: LONG DISTANCE CALLS: 10/19 12:47 p.m. Belvidere 11/23 1:15 p.m Richmond, GA 10/28 9:49 p.m. Belvidere 11/23 1:18 p.m. Richmond, GA 10/29 8:21 p.m. Harrisburg, IL 11/26 7:09 p.m. Richmond, GA 10/29 9:06 p.m. Hinesville, GA 12/11 9:37 p.m. Harrisburg, IL 10/29 9:08 p.m. Hinesville, GA ' 10/29 9:12 p.m. Hinesville, GA 10/29 9:14 p.m. Richmond, GA 10/29 9:15 p.m. Hinesville, GA 1 of 3 EMPLOYEE: S. Swithin, Superintendent, Recreation Dept. LONG DISTANCE CALLS (continued) 10/29 9:11 p.m. Richmond, GA 10/29 9:21 p.m. Belvidere 10/29 9:23 p.m. Hinesville, GA 10/29 9:26 p.m. Hinesville, GA 10/29 9:28 p.m. Hinesville, GA 11/4 2:23 p.m. Richmond, GA 11/16 6:07 p.m. Belvidere HOLIDAY CALLS: DIRECTORY ASSISTANCE CALLS @ $1.29 EACH: 11/27 (Thanksgiving Day) 9:02 a.m. Incoming 12/5 6:50 p.m. 9:11 a.m. Aurora 12/6 7:13 p.m. 1:47 p.m. Genoa 12/6 7:14 p.m. 5:30 p.m. Incoming 12/6 7:19 p.m. 5:31 p.m. Incoming 5:33 p.m. Aurora 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/18 8:24 p.m. Aurora 11/21 7:51 p.m. Incoming 10/21 8:58 p.m. Yorkville 11/21 7:56 p.m. Incoming 10/23 8:10 p.m. Elmhurst 11/22 10:45 p.m. Yorkville 10/23 8:11 p.m. Yorkville 11/30 6:25 p.m. Aurora 10/23 9:49 p.m. Yorkville 12/1 9:05 p.m. Genoa 10/24 7:59 p.m. Incoming 12/2 6:56 p.m. Aurora 10/24 8:17 p.m. Incoming 12/2 7:22 p.m. Incoming 10/25 6:33 p.m. Incoming 12/1 6:24 p.m. Yorkville 2 of 3 EMPLOYEE: S. Swithin, Superintendent, Recreation Dept. 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/25 7:57 p.m. Elmhurst 12/2 6:56 p.m. Aurora 10/25 7:58 p.m. Yorkville 12/2 7:22 p.m. Incoming 10/25 9:48 p.m. Incoming 12/2 6:24 p.m. Yorkville 10/26 8:31 p.m. St. Charles 12/2 6:26 p.m. Yorkville 10/28 7:28 p.m. Incoming 12/2 6:27 p.m. Yorkville 10/28 8:34 p.m. Summit 12/2 6:47 p.m. Oswego 10/28 8:44 p.m. Summit 12/3 7:36 p.m. Incoming 10/28 8:48 p.m. Yorkville 12/5 5:49 p.m. Yorkville 10/30 8:36 p.m. Aurora 12/5 6:58 p.m. Incoming 10/31 8:05 p.m. Aurora 12/6 6:35 p.m. Yorkville 10/31 8:46 p.m. Incoming 12/6 7:01 p.m. Yorkville 11/3 7:47 p.m. Incoming 12/6 7:03 p.m. Yorkville 11/3 8:21 p.m. Incoming 12/6 7:15 p.m. Yorkville 11/5 7:52 p.m. Elmhurst 12/6 7:18 p.m. Yorkville 11/5 8:24 p.m. Aurora 12/6 8:10 p.m. Yorkville 11/6 6:13 p.m. Incoming 12/7 10:36 p.m. Elmhurst 11/6 6:14 p.m. Incoming 12/8 6:32 p.m. Aurora 11/8 7:22 p.m. Incoming 12/8 6:33 p.m. Incoming 11/8 7:23 p.m. Aurora 12/8 6:36 p.m. Aurora 11/8 7:24 p.m. Aurora 12/8 10:03 p.m. Elmhurst 11/8 7:26 p.m. Aurora 12/11 8:07 p.m. Aurora 11/9 7:41 p.m. Aurora 12/11 8:24 p.m. Incoming 11/10 8:52 p.m. Genoa 12/11 9:378 p.m. Harrisburg 11/11 7:21 p.m. Aurora 11/11 7:25 p.m. Incoming 11/12 8:30 p.m. Aurora 11/13 7:12 p.m. Aurora 11/13 8:51 p.m. Incoming 3 of 3 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: D. Hebreard, Recreation Program Director 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/21 5:04 p.m. Aurora 13 11/21 5:19 p.m. Incoming 36 10/23 3:25 p.m. Incoming 10 11/26 2:19 p.m. Incoming 24 11/7 7:30 p.m. Incoming 15 12/5 4:35 p.m. Downers Grove 11 11/8 10:52 p.m. Incoming 29 12/9 4:42 p.m. Palos Park 21 11/13 6:58 p.m. LaGrange 17 12/12 2:08 p.m. Incoming 13 11/16 11:36 a.m. Downers Grove 17 12/14 10:54 a.m. Incoming 32 12/14 4:36 p.m. Incoming 17 12/16 12:05 p.m. Incoming 25 12/17 9:52 p.m. Downers Grove 12 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/18 6:25 p.m. Roselle 11/21 5:19 p.m. Incoming 10/18 8:54 p.m. Incoming 11/26 6:17 p.m. Yorkville 10/18 11:57 p.m. Incoming 11/26 6:48 p.m. Roselle 10/19 12:47 p.m. Incoming 11/26 6:49 p.m. Roselle 10/19 1:10 a.m. Incoming 12/1 7:02 p.m. Incoming 10/19 8:34 p.m. Orland 12/3 7:22 p.m. Aurora 10/20 5:52 p.m. Incoming 12/3 7:23 p.m. Aurora 10/22 7:42 p.m. Incoming 12/3 8:50 p.m. Incoming . EMPLOYEE: D. Hebreard, Recreation Program Director 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/24 7:59 p.m. Incoming 12/3 9:26 p.m. Aurora 10/24 8:01 p.m. Incoming 12/9 6:35 p.m. Yorkville 10/29 8:14 p.m. Incoming 12/9 6:39 p.m. West Chicago 10/29 8:17 p.m. Naperville 12/12 9:48 p.m. Incoming 10/29 8:19 p.m. Incoming 12/12 10:02 p.m. Incoming 10/30 8:28 p.m. Incoming 12/15 8:25 p.m. Orland 11/4 7:23 p.m. Naperville 12/15 8:36 p.m. Directory Assistance 11/6 6:12 p.m. LaGrange 12/15 8:36 p.m. Plainfield 11/6 6:29 p.m. Wheeling 12/15 8:41 p.m. Incoming 11/6 6:34 p.m. Yorkville 12/17 8;24 p.m. Incoming 11/6 6:43 p.m. Incoming 12/17 9:52 p.m. Elmhurst 11/6 6:57 p.m. Incoming 11/13 6:58 p.m. LaGrange 11/14 5:40 p.m. Elmhurst 11/14 8:24 p.m. Yorkville 11/14 9:35 p.m. Aurora 11/14 10:03 p.m. Roselle 11/14 10:05 p.m. Downers Grove 11/14 10:58 p.m. Plano 11/16 6:51 p.m. Incoming 11/16 8:15 p.m. LaGrange 11/16 9:06 p.m. Incoming 11/16 9:27 p.m. Chicago DIRECTORY ASSISTANCE CALLS na, 1.29 EACH: 11/7 5:09 p.m. 11/7 5:10 p.m. 11/1 10:30 a.m. 2 of 2 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: J. Jackson, Parks Dept. 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 11/2 12:49 p.m. Elmhurst 120 11/20 7:36 p.m. Batavia 18 11/2 2:13 p.m. Elmhurst 17 11/20 7:54 p.m. Batavia 16 11/3 3:49 p.m. Aurora 18 11/20 8:30 p.m. Batavia 63 11/5 2:41 p.m. Incoming 14 11/20 8:03 p.m. Batavia 32 11/5 9:37 p.m. Aurora 18 11/20 4:13 p.m. Aurora 32 11/7 3:48 p.m. toll free 38 11/22 11:27 a.m. Incoming 32 11/10 8:46 a.m. Aurora 17 11/22 4:13 p.m. Aurora 32 11/17 7:36 a.m. Incoming 17 11/25 11:27 a.m. Incoming 21 12/1 3:30 p.m. Elmhurst 11 12/3 2:27 p.m. Incoming LONG DISTANCE CALLS: 12/16 5:00 p.m. Orange, CA REPEATED CALLS: REPEATED CALLS: LaGrange 30 Calls La Grange 24 Calls Elmhurst 74 Calls Elmhurst 33 Calls Aurora 28 Calls Aurora 33 Calls Wheaton 9 Calls Downers Grove 5 Calls Wheaton 4 Calls Naperville 8 Calls 1 of EMPLOYEE: J. Jackson, Parks Dept. NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 10/18/03— 11/17/03 10/18/03— 11/17/03 Date Time Location Date Time Location Date Time Location 10/18 5:23 p.m. Incoming 10/28 5:44 p.m. Wheaton 11/5 5:23 p.m. Incoming 10/18 7:26 p.m. Elmhurst 10/28 6:58 p.m. Incoming 11/5 6:45 p.m. Elmhurst 10/18 9:04 p.m. Elmhurst 10/29 6:19 p.m. Elmhurst 11/5 7:09 p.m. Incoming 10/18 9:37 p.m. Elmhurst 10/29 6:19 p.m. Aurora 11/5 9:37 p.m. Aurora 10/20 4:56 p.m. LaGrange 10/29 6:23 p.m. LaGrange 1/5 9:56 p.m. Elmhurst 10/20 6:58 p.m. LaGrange 10/30 12:06 a.m. Elmhurst 11/6 6:59 p.m. LaGrange 10/20 7:00 p.m. Aurora 10/30 9:41 p.m. LaGrange 11/6 9:15 p.m. Northbrook 10/20 7:06 p.m. Elmhurst 10/31 7:46 p.m. LaGrange 11/8 5:43 p.m. Naperville 10/20 8:28 p.m. LaGrange 10/31 9:02 p.m. Elmhurst 11/8 5:56 p.m. Naperville 10/20 8:29 p.m. Elmhurst 11/1 5:49 p.m. LaGrange 11/8 6:18 p.m. Aurora 10/20 8:45 p.m. Incoming 11/2 12:48 a.m. Elmhurst 11/8 10:25 p.m. Elmhurst 10/21 9:27 p.m. Elmhurst 11/2 12:49 a.m. Elmhurst 11/10 7:35 p.m. 10/21 9:28 p.m. Naperville 11/2 2:49 a.m. Elmhurst 11/12 7:18 p.m. Batavia 10/21 9:38 p.m. Aurora 11/2 4:35 a.m. Elmhurst 11/12 7:19 p.m. Batavia 1/.21 10.25 p.m. Incoming 11/3 10:46 p.m. Incoming 11/12 10:11 p.m. Elmhurst 10/21 10:29 p.m. Incoming 11/3 11:12 p.m. Aurora 11/12 10:40 p.m. LaGrange 10/21 10:30 p.m. Elmhurst 11/4 8:26 p.m. Aurora 11/13 9:44 p.m. Elmhurst 10/21 10:33 p.m. Elmhurst 11/4 8:27 p.m. Aurora 11/14 6:01 p.m. LaGrange 10/23 7:38 p.m. LaGrange 11/4 8:58 p.m. Elmhurst 11/14 8:22 p.m. Yorkville 10/23 7:54 p.m. Aurora 11/4 8:59 p.m. Wheaton 11/14 8:46 p.m. Naperville 10/25 5:43 p.m. Elmhurst 11/4 9:01 p.m. LaGrange 11/15 9:01 p.m. Incoming 10/25 5:44 p.m. Aurora 11/4 10:47 p.m. Incoming 11/15 9:21 p.m. Aurora 10/25 6:11 p.m. Elmhurst 11/4 11:08 p.m. Incoming 10/26 6:45 p.m. Incoming 11/4 11:47 p.m. Elmhurst 10/26 11:57 p.m. Elmhurst 11/5 12:21 a.m. Elmhurst 10/28 5:43 p.m. Wheaton 11/5 12:25 a.m. Elmhurst 2 of 3 EMPLOYEE: J. Jackson, Parks Dept. NON-BUSINESS HOUR CALLS: 10/18/03— 11/17/03 10/18/03— 11/17/03 10/18/03— 11/17/03 Date Time Location Date Time Location Date Time Location 11/19 9:33 p.m. Elmhurst 11/26 10:25 p.m. Northbrook 12/15 6:21 p.m. Elmhurst 11/19 9:38 p.m. Elmhurst 11/29 6:27 p.m. Incoming 12/15 6:22 p.m. Elmhurst 11/20 6:22 p.m. Naperville 11/29 6:43 p.m. Incoming 12/15 6:26 p.m. Elmhurst 11/20 7:36 p.m. Batavia 11/29 7:36 p.m. Elmhurst 12/15 6:29 p.m. Yorkville 11/20 7:54 p.m. Batavia 11/29 9:51 p.m. Elmhurst 12/15 6:38 p.m. Batavia 11/20 8:10 p.m. Naperville 12/3 8:53 p.m. Elmhurst 12/15 6:39 p.m. Aurora 11/20 8:30 p.m. Batavia 12/3 8:54 p.m. Elmhurst 12/15 6:52 p.m. Downers Grove 11/20 10:25 p.m. Elmhurst 12/3 9:08 p.m. Elmhurst 12/15 7:28 p.m. Wheaton 11/21 6:23 p.m. Elmhurst 12/3 9:11 p.m. Elmhurst 12/15 7:29 p.m. Aurora 11/21 6:50 p.m. Elmhurst 12/3 9:14 p.m. Elmhurst 12/15 7:42 p.m. Aurora 11/21 6:54 p.m. Wheaton 12/3 9:17 p.m. Yorkville 11/21 6:56 p.m. LaGrange 12/3 9:23 p.m. Elmhurst 11/21 7:48 p.m. Naperville 12/3 9:26 p.m. Batavia 11/21 9:06 p.m. Naperville 12/3 10:00 p.m. Incoming 11/22 6:18 p.m. Incoming 12/3 10:08 p.m. Elmhurst 11/22 6:38 p.m. Incoming 12/3 10:42 p.m. Naperville 11/22 6:39 p.m. LaGrange 12/3 10:46 p.m. Aurora HOLIDAY CALLS: 11/22 9:02 p.m. Aurora 12/3 10:48 p.m. Aurora 11/22 9:07 p.m. LaGrange 12/6 7:56 p.m. LaGrange 11/27/03 (Thanksgiving Day) 11/22 9:36 p.m. LaGrange 12/10 4:56 p.m. Batavia 2:02 p.m. Incoming 11/22 9:38 p.m. LaGrange 12/10 6:54 p.m. Incoming 4:29 p.m. Aurora 11/22 9:41 p.m. Naperville 12/10 8:48 p.m. Incoming 6:05 p.m. Northbrook 11/22 9:46 p.m. Elmhurst 12/10 8:51 p.m. Batavia 11/22 9:55 p.m. Wheaton 12/10 9:26 p.m. Elmhurst 11/26 9:57 p.m. Elmhurst 12/14 5:09 p.m. Incoming 11/26 9:59 p.m. Yorkville 12/14 8:11 p.m. Incoming 11/26 10:00 p.m. Naperville 12/15 6:08 p.m. Elmhurst 11/26 10:03 p.m. Elmhurst 12/15 6:09 p.m. Elmhurst 11/26 10:04 p.m. LaGrange 12/15 6:14 p.m. Aurora 11/26 10:06 p.m. Aurora 12/15 6:19 p.m. Aurora 3 of NEXTEL PHONE USAGE . T ELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: T. Graff, City Administrator 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/21 1:31 p.m. Incoming 12 11/18 7:48 a.m. LaGrange 38 10/22 3:00 p.m. Hinsdale 14 11/19 5:07 p.m. LaGrange 36 1023 8:14 a.m. Aurora 17 11/20 10:31 a.m. St. Charles 45 10/27 8:49 a.m. Incoming 17 11/26 1:48 p.m. Incoming 14 10/27 11:24 a.m. Incoming 24 12/2 12:53 p.m. Yorkville 13 10/27 1:22 p.m. Yorkville 44 12/5 7:58 p.m. Yorkville 14 10/28 11:20 a.m. Joliet 23 12/5 9:00 a.m. Yorkville 15 10/28 3:55 p.m. Incoming 21 12/8 11:21 a.m. Incoming 18 10/29 9:51 a.m. Incoming 26 12/18 1:44 p.m. toll free(?) $15.20 16 11/3 3:46 p.m. LaGrange 17 12/19 11:52 a.m. Incoming 18 11/5 5:00 p.m. Incoming 17 12/1 1:44 p.m. toll free(?) $15.20 38 11/8 8:32 a.m. Incoming 22 12/26 1:41 p.m. West Chgo. 19 11/6 9:19 a.m. Yorkville 16 12/2 7:59 a.m. Incoming 14 11/6 6:32 p.m. LaGrange 24 12/2 Yorkville 13 11/10 8:27 a.m. Incoming 37 12/9 11:21 a.m. Incoming 18 11/11 11:27 a.m. Chgo. Heights 20 12/8 Northbrook 16 11/12 6:37 p.m. LaGrange 14 12/9 11:52 a.m. 18 11/13 7:56 a.m. Yorkville 12 12/9 7:46 a.m. Aurora 19 11/14 9:43 a.m. Yorkville 24 12/11 1:44 p.m. toll free(?) $16.20 38 11/14 10:28 a.m. Incoming 20 12/17 7:22 a.m. Chicago 30 11/14 12:02 p.m. Minooka 25 12/17 Naperville 29 11/14 2:20 p.. LaGrange 11 12/17 Incoming 23 12/17 Incoming 12 12/17 Incoming 20 1 of EMPLOYEE: T.Graff, City Administrator 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Date Time Location Minutes 11/18 10:22 a.m Naperville 18 11/20 6:38 p.m. Chicago Heights 13 12/1 3:55 p.m. Northbrook 20 12/3 7:22 p.m. Chicago 12 12/3 5:05 p.m. Incoming 23 12/4 8:05 a.m. Incoming 29 12/14 6:17 p.m. Incoming 30 LONG DISTANCE CALLS: LONG DISTANCE CALLS: 10/31 4:13 p.m. Elk Lake, WI 12/14 12:00 p.m. Dyer, IN 11/12 8:54 p.m. Elk Lake, WI 12/14 12:00 p.m. Dryer, IN 12/14 12:04 p.m. Dryer, IN page 77 indicates "total charges $441.60" Total Charges $297.20 (-) discount = $90.36 2 of 2 NEXTEL PHONE USAGE . TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: T. Pleckham, Finance Director 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/21 8:17 a.m. Incoming 18 11/20 9:03 a.m. LaGrange 13 10/22 7:23 a.m. LaGrange 20 11/20 4:11 p.m. Incoming 31 10/29 4:47 p.m. Harvey 10 11/24 8:19 p.m. Lansing 10 10/3 8:57 a.m. Chicago 13 11/30 8:03 p.m. Yorkville 15 2 12 8:36 a.m. Incoming 6:25 p.m. Harvey 15 19 11/5 4:12 p.m. Harvey 14 11/6 12:44 p.m. Lansing 14 11/8 5:44 p.m. Harvey 11 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/20 6:49 p.m. Roselle 11/21 7:23 p.m. Aurora 10/22 6:35 p.m. Lansing 11/21 7:44 p.m. Palatine 11/2 6:25 p.m. Harvey 11/23 4:49 p.m. Palatine 11/6 5:56 p.m. Yorkville 11/26 7:46 p.m. Incoming 11/6 6:19 p.m. Yorkville 11/29 7:40 p.m. Roselle 11/6 9:05 p.m. toll free 12/5 6:26 p.m. Oswego 11/6 9:11 p.m. toll free 12/5 6:31 p.m. West Chicago 11/6 9:13 p.m. Des Plaines 12/5 4:27 p.m. Harvey 11/8 5:44 p.m. Harvey 12/6 4:36 p.m. Aurora 11/12 5:32 p.m. Lansing 11/13 5:16 p.m. Harvey 1 of 1 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: OIC—POLICE DEPT. 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Location Minutes 10/20 6:30 p.m. LaGrange 14 11/22 La Grange 16 10/21 7:12 p.m. Incoming 28 11/22 Newark 32 10/29 7:28 p.m. LaGrange 14 11/27 LaGrange 21 12 12/2 Incoming c ille 21 11/12 9:37 p.m. Yorkville 11/12 9:49p.m. Yorkville 12 12/5 Yorkville 20 12/5 Yorkvile 31 1 of 1 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: G. Sibenaller—POLICE DEPT. 10/18/03— 11/17/03 Calls Over 10 Minutes: Date Time Location Minutes 10/18 6:18 p.m. Incoming 26 10/27 11:37 p.m. Incoming 24 LONG DISTANCE CALLS: 11/11 Melrose, KS 12:19 p.m. 1 of 1 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: D. Pleckham—POLICE DEPT. 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 10/26 4:35 p.m. Chicago Heights 13 12/7 11:15 a.m. Dyer, IN 10 11/2 11:18 a.m. Chicago 21 12/10 10:46 a.m. Harvey 18 11/7 9:57 a.m. Harvey 13 12/14 4:58 p.m. Beecher 12 11/12 9:43 a.m. Oswego 13 11/12 Chicago 12:38 p.m. 12 LONG DISTANCE CALLS: 12/7 11:15 a.m. Dyer, IN 1 of 1 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: B. Barldey, Engrg. Tech. 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/19 9:43 a.m. Polo, IL 11/24 7:28 p.m. Polo 10/20 9:43 a.m. Oglesby 11/26 11:27 a.m. Polo 10/20 3:00 p.m. Polo 12/5 3:33 p.m. Polo 10/30 5:12 p.m. Roselle 12/8 6:25 p.m. Polo 10/30 5:14 p.m. Roselle 12/8 6:26 p.m. Polo 10/30 6:40 p.m. Roselle 12/8 6:30 p.m. Polo 11/2 6:31 p.m. Roselle 12/8 6:32 p.m. Polo 11/2 6:33 p.m. Sterling 12/8 6:33 p.m. Polo 11/2 6:35 p.m. Polo 12/8 6:35 p.m. Polo 11/2 6:39 p.m. Roselle 12/8 6:36 p.m. Polo 11/2 6:40 p.m. Sterling 12/8 6:37 p.m. Polo 12/11 10:08 a.m. Polo 12/14 4:34 a.m. Roselle 12/14 4:45 a.m. Roselle LONG DISTANCE CALLS: 12/15 6:49 a.m. Roselle 10/20 Madison, WI 8:16 a.m. 12/17 3:58 p.m. Polo 12/16 Madison, WI 1:37 p.m. 12/16 De Forest, WI 1:38 p.m. REPEATED CALLS: REPEATED CALLS: Roselle 25 Calls Roselle 19 Calls LaGrange 11 Calls LaGrange 10 Calls Polo 5 Calls Polo 17 Calls NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: M. Robinson, Engrg. Tech. 10/18/03— 11/17/03 11/18/03— 12/17/03 LONG DISTANCE CALLS: LONG DISTANCE CALLS: 12/2 Milwaukee, WI 12/27 Park Rapids, MN HOLIDAY CALLS: 11/27 (Thanksgiving Day) 11/27 9:14 a.m. Parks Rapids, MN 11/27 10:16 a.m. Incoming 11/27 11:59 a.m. Incoming 10/18/03— 11/17/03 11/18/03— 12/17/03 REPEATED CALLS: REPEATED CALLS: Oswego 26 Calls Oswego 16 Calls Chicago 24 Calls Chicago 40 Calls LaGrange 4 Calls LaGrange 5 Calls 1 of 1 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: J. Moore, Tech. Water Operator 10/18/03— 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/18 6:16 p.m. Oswego 11/5 8:24 p.m. LaGrange 11/18 7:04 p.m. LaGrange 10/18 6:51 p.m. Oswego 11/5 8:35 p.m. LaGrange 11/19 8:20 p.m. LaGrange 10/21 6:48 p.m. LaGrange 11/5 8:51 p.m. LaGrange 11/19 9:22 p.m. LaGrange 10/22 6:55 p.m. LaGrange 11/5 9:10 p.m. LaGrange 11/19 9:24 p.m. LaGrange 10/22 8:28 p.m. LaGrange 11/5 5:50 a.m. LaGrange 11/21 7:03 p.m. Incoming 10/24 5:55 p.m. LaGrange 11/6 5:45 p.m. LaGrange 11/22 7:24 p.m. LaGrange 10/24 10:11 p.m. LaGrange 11/8 5:22 p.m. LaGrange 11/22 7:29 p.m. LaGrange 10/30 7:05 p.m. Incoming 11/10 7:20 p.m. LaGrange 11/22 7:34 p.m. LaGrange 10/30 7:07 p.m. LaGrange 11/10 7:23 p.m. Incoming 11/22 7:36 p.m. LaGrange 11/3 7:05 p.m. LaGrange 11/11 6:12 p.m. LaGrange 11/25 10:19 p.m. LaGrange 11/3 7:07 p.m. LaGrange 11/12 6:39 p.m. LaGrange 11/25 10:42 p.m. LaGrange 11/3 8:09 p.m. LaGrange 11/12 7:16 p.m. LaGrange 11/4 6:23 p.m. LaGrange 11/12 7:17 p.m. LaGrange 11/5 5:55 p.m. Incoming 11/12 8:27 p.m. Incoming LONG DISTANCE CALLS: LONG DISTANCE CALLS: 11/4 6:45 a.m. Parsons, TN 10/27 7:35 p.m. Centerville, TN 11/27 1:56 p.m. Centerville, TN 11/5 5:57 p.m. Delwein, IA 10/27 7:54 p.m. Centerville, TN 11/25 6:55 a.m. Parsons, TN 11/8 10:47 a.m. Centerville, TN 11/3 6:34 a.m. Nashville, TN 11/28 12:11 p.m. Rogersvl., TN 10/18 10:28 a.m. Lafayette, IN 11/3 6:38 a.m. Parsons, TN 10/23 4:59 p.m. Dickson, TN 11/3 6:51 a.m. Parsons, TN 10/24 4:13 p.m. Nashville, TN 11/3 7:50 a.m. Nashville, TN 10/24 4:59 p.m. Centerville, TN 1 of2 EMPLOYEE: J. Moore, Tech. Water Operator HOLIDAY CALLS: 11/27 (Thanksgiving Day)— 11/27 1:56 p.m. Centerville, TN 10/18/03— 11/17/03 11/18/03— 12/17/03 REPEATED CALLS: REPEATED CALLS: LaGrange 86 Calls LaGrange 32 Calls Centerville, TN 4 Calls Centerville, TN 4 Calls Parsons, TN 3 Calls Parsons, TN 1 Call I', 2of2 NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: D. Behrens— Sewer Dept. 10/18/03 11/17/03 11/18/03— 12/17/03 NON-BUSINESS HOUR CALLS: NON-BUSINESS HOUR CALLS: 10/18 11:04 p.m. Wheeling 12/11 5:06 p.m. Platteville 10/18 11:05 p.m. Wheeling 12/11 7:04 p.m. Platteville 10/18 11:06 p.m. Wheeling 12/11 8:49 p.m. Platteville 10/18 11:07 p.m. Wheeling 11/18 7:56 p.m. Platteville 10/18 11:11 p.m. Incoming 11/21 7:25 p.m. Platteville 10/18 11:14 p.m. Newark 11/28 7:35 p.m. Incoming 10/22 7:47 p.m. Northbrook 11/28 7:58 p.m. Incoming 10/22 7:48 p.m. LaGrange 12/02 7:17 p.m. Incoming 10/22 7:50 p.m. Northbrook 10/28 6:49 p.m. LaGrange 10/30 7:10 p.m. Platteville 10/30 9:29 p.m. Platteville 10/31 6:29 p.m. Platteville 10/31 7:41 p.m. Platteville 11/4 7:26 p.m. Yorkville 11/4 7:26 p.m. Incoming 11/4 7:30 p.m. Yorkville 11/11 5:41 p.m. Incoming 11/11 6:19 p.m. Platteville 11/12 6:56 p.m. Platteville 1 of 2 EMPLOYEE: D. Behrens— Sewer Dept. 10/18/03— 11/17/03 11/18/03— 12/17/03 Calls Over 10 Minutes: Calls Over 10 Minutes: Date Time Location Minutes Date Time Location Minutes 11/6 10:34 a.m. Incoming 17 11/18 11:44 a.m. Incoming 12 11/12 9:07 p.m. Elmhurst 22 12/01 4:25 p.m. Yorkville 13 1112 4:06 p.m. Yorkville 13 12/08 8:53 a.m. Platteville 13 REPEATED CALLS: REPEATED CALLS: Platteville 14 Calls Platteville 16 Calls LaGrange 22 Calls LaGrange 8 Calls Wheeling 7 Calls Roselle 5 Calls 2 of2 NEXTEL PHONE USAGE . TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 10/18/03-11/17/03— 11/18/03-12/17/04 EMPLOYEE: B. Sorenson—Water Dept. Foreman 10/18/03— 11/17/03 NON-BUSINESS HOUR CALLS: 11/19 7:54 p.m. LaGrange 10/23 9:04 p.m. Incoming 10/29 5:36 p.m. Incoming 11/20 7:32 p.m. Incoming 10/24 5:28 p.m. Elmhurst 10/29 6:44 p.m. Incoming 11/20 7:46 p.m. Incoming 10/24 5:29 p.m. Hinsdale 10/29 7:10 p.m. Incoming 11/20 7:49 p.m. Roselle 10/24 7:08 p.m. Incoming 10/29 7:12 p.m. Somonauk 11/20 9:24 p.m. Roselle 10/24 7:37 p.m. Elmhurst 10/29 7:16 p.m. Yorkville 11/20 9:36 p.m. Somonauk 10/24 7:55 p.m. Somonauk 10/29 7:39 p.m. Incoming 11/20 9:38 p.m. LaGrange 10/24 8:02 p.m. Yorkville 10/29 8:10 p.m. Incoming 11/21 6:15 p.m. LaGrange 10/25 7:07 p.m. Yorkville 10/29 9:03 p.m. Incoming 1 11/21 6:16 p.m. LaGrange 10/26 7:55 p.m. Somonauk 10/30 5:55 p.m. Roselle 10/21 6:18 p.m. Roselle 10/26 7:57 p.m. Somonauk 10/30 6:52 p.m. LaGrange 10/21 7:38 p.m. Roselle 10:26 7:57 p.m. Somonauk 10/30 6:57 p.m. Yorkville 10/21 7:51 p.m. Roselle 10/26 8:02 p.m. Roselle 10/30 7:52 p.m. Incoming 10/21 7:52 p.m. Incoming 10/26 8:03 p.m. Incoming 10/30 8:23 p.m. Incoming 10/21 7:57 p.m. Somonauk 10/26 8:04 p.m. Somonauk 10/31 5:31 p.m. Yorkville 10/22 7:35 p.m. LaGrange 10/27 8:06 p.m. Yorkville 10/31 6:07 p.m. Roselle 10/22 7:38 p.m. Roselle 10/27 6:46 p.m. Roselle 10/31 8:28 p.m. Roselle 10/22 7:41 p.m. Incoming 10/27 7:21 p.m. Somonauk 10/31 8:36 p.m. Roselle 10/22 8:32 p.m. Somonauk 10/27 7:32 p.m. Yorkville 10/31 8:37 p.m. Somonauk 10/22 9:04 p.m. Somonauk 10/28 5:03 p.m. Roselle 10/31 10:04 p.m. Incoming 10/23 5:37 p.m. Roselle 10/28 6:01 p.m. Yorkville 10/31 10/17 p.m. Incoming 10/23 6:01 p.m. Elmhurst 10/28 6:12 p.m. Roselle 11/2 5:59 p.m. Yorkville 10/23 8:08 p.m. Roselle 10/28 7:11 p.m. Somonauk 11/2 6:29 p.m. Roselle 10/23 8:10 p.m. Incoming 10/28 7:13 p.m. Sandwich 11/2 6:40 p.m. Yorkville 10/23 9:03 p.m. Roselle 10/29 8:48 p.m. LaGrange 11/2 6:53 p.m. Roselle 1 of 3 EMPLOYEE: B. Sorenson—Water Dept. Foreman 10/18/03— 11/17/03 11/18/03 - 12/17/03 NON-BUSINESS HOUR CALLS: (continued) NON-BUSINESS HOUR CALLS: 11/2 7:00 p.m. Roselle 11/11 7:05 p.m. Roselle 11/19 7:44 p.m. Naperville 11/3 6:18 p.m. Elmhurst 11/11 7:06 p.m. Sandwich 11/19 7:45 p.m. Naperville 11/4 6:06 p.m. Roselle 11/11 8:01 p.m. Incoming 11/25 5:29p.m. Roselle 11/4 6:08 p.m. LaGrange 11/11 9:00 a.m. Incoming 11/25 7:12 p.m. LaGrange 11/4 6:09 p.m. Yorkville 11/12 5:35 p.m. Somonauk 11/25 10:32 p.m. Incoming 11/5 5:52 p.m. Elmhurst 11/13 5:02 p.m. LaGrange 11/25 11.32 p.m. Somonauk 11/5 7:02 p.m. Yorkville 11/13 5:09 p.m. Yorkville 11/26 3:02 a.m. Incoming 11/5 7:12 p.m. Roselle 11/13 5:12 p.m. Elmhurst 11/26 7:24 p.m. Somonauk 11/5 7:14 p.m. Yorkville 11/13 5:39 p.m. Incoming 11/26 8:16 p.m. Somonauk 11/5 7:57 p.m. Elmhurst 11/13 5:51 p.m. Elmhurst 11/26 8:18 p.m. Somonauk 11/6 7:28 p.m. Roselle 11/13 5:52 p.m. Elmhurst 11/26 8:23 p.m. Somonauk 11/6 7:44 p.m. Yorkville 11/14 5:13 p.m. Elmhurst 11/29 9:04 p.m. LaGrange 11/7 5:18 p.m. Roselle 11/14 5:14 p.m. Yorkville 12/5 5:28 p.m. Hinsdale 11/7 5:26 p.m. Hinsdale 11/14 5:19 p.m. Incoming 12/5 5:29 p.m. Elmhurst 11/7 5:49 p.m. Roselle 11/14 5:27 p.m. Roselle 12/5 5:52 p.m. Elmhurst 11/7 6:43 p.m. Incoming 11/14 5:29 p.m. Elmhurst 12/8 6:04 p.m. Elmhurst 11/7 6:55 p.m. Somonauk 12/8 6:15 p.m. Somonauk 11/7 7:55 p.m. Incoming 12/ 6:20 p.m. Roselle 11/7 7:59 p.m. Roselle 12/9 5:12 p.m. Elmhurst 11/7 8:01 p.m. Somonauk 12/9 5:13 p.m. Hinsdale 11/7 8:29 p.m. Incoming 12/9 5:15 p.m. Elmhurst 11/7 9:01 p.m. Somonauk 12/9 5:35 p.m. Elmhurst 11/7 11:35 p.m. Roselle 12/9 5:38 p.m. Roselle 11/10 6:17 p.m. Yorkville 12/9 5:39 p.m. Elmhurst 11/10 6:23 p.m. Roselle 12/12 8:07 p.m. Oglesby Oglesby l 11/10 6:24 p.m. Yorkville 12/12 8.25 p.m. g y 11/10 6:26 p.m. Yorkville 12/12 8:11 p.m. Incoming 11/10 6:31 p.m. Somonauk 12/12 8:15 p.m. Roselle 11/10 6:37 p.m. Somonauk 12/12 8:44 p.m. Roselle 11/10 6:57 p.m. Yorkville 12/17 5:52 p.m. Elmhurst12/17 5:54 p.m. Elmhurst 11/10 7:24 p.m. LaGrange 11/11 7:03 p.m. Roselle 12/17 7:44 p.m. LaGrange 2of3 • EMPLOYEE: B. Sorenson—Water Dept. Foreman 11/18/03— 12/17/04 NON-BUSINESS HOUR CALLS: (continued) 12/17 7:47 p.m. Elmhurst 12/17 8:01 p.m. Elmhurst 12/17 8:02 p.m. Elmhurst DIRECTORY ASSISTANCE CALLS (a, $1.29 EACH: 10/22 10/28 10/31 11/14 12/17 HOLIDAY CALLS: 11/27 (Thanksgiving Day) 11/27 2:41 p.m. LaGrange 11/27 3:08 p.m. LaGrange 3 of NEXTEL PHONE USAGE TELECOMMUNICATIONS/DIRECT CONNECT MINUTES UTILIZED 11/18/03-12/17/04 EMPLOYEE: PARKS DEPARTMENT- FLOATER NON BUSINESS HOURS CALLS: LONG DISTANCE CALLS: 12/1 6:55 p.m. LaGrange 12/16 4:48 p.m. LaGrange 12/3 7:43 a.m. Centerville, TN 12/11 7:08 p.m. Incoming 12/16 7:27 p.m. Roselle 12/3 7:44 a.m. Nashville, TN 12/1 8:20 p.m. toll free 12/16 7:29 p.m. LaGrange 12/7 4:28 p.m. Centerville, TN 12/3 7:20 p.m. Roselle 12/17 9:10 p.m. LaGrange 12/15 1:10 p.m. Decatrvle., TN 12/3 9:09 p.m. LaGrange 12/4 7:45 a.m. LaGrange 12/4 6:34 p.m. LaGrange 12/5 5:14 p.m. LaGrange 12/5 5:42 p.m. Yorkville 12/5 8:14 p.m. LaGrange 12/8 4:47 p.m. LaGrange 12/8 4:48 p.m. LaGrange 12/8 5:29 p.m. LaGrange CALLS OVER 10 MINUTES: 12/8 5:30 p.m. LaGrange 12/8 7:18 p.m. LaGrange 12/15 1:10 p.m. Decaturville, TN 28 minutes 12/9 6:22 p.m. LaGrange 12/9 8:50 p.m. LaGrange 12/10 8:26 p.m. LaGrange REPEATED CALLS: 12/11 4:41 p.m. LaGrange LaGrange 29 Calls 12/11 7:23 p.m. LaGrange Roselle 12 Calls 12/11 7:24 p.m. LaGrange 12/15 5:31 p.m. LaGrange 12/15 5:34 p.m. Incoming 12/15 8:17 p.m. West Chicago o 4 -. . �' United City of Yorkville Es-1 .� 1g38 County Seat of Kendall Coznzty Rose Spears 7� 800 Game Farm Road o I; Alderr71aIt Ward 4 j Yorkville,IL 60560 11. _"--: Phone• 630-553-4350,ext 6002 Fax: 630-553-7575 • DATE: January 5, 2004 TO: Administration Committee: V. Burd cc: A. Prochaska P. James B. Powell M. Munns FROM: Rose Spears, Chairperson RE: Administration Committee Meeting Procedures The Administration Committee has developed and approved the following procedures to be followed for all future Administration Committee meetings: 1. Recommended agenda items must be submitted (verbally or written) to the Administration Committee chairperson at least five days in advance of the meeting in order to allow ample time for review and/or discussion with appropriate staff. 2. Discussion of each listed agenda item will be limited to a maximum of five minutes;unless Committee deems additional discussion is warranted. 3. Committee members will be key participants in all discussions and recommendations. 4. Non-committee members will provide additional information or clarification when requested by Committee. 5. Presentations will be limited to 20 minutes, unless deemed otherwise by Committee. The above-listed procedures have been established with the intent to complete the entire lengthy agenda in a timely manner, without repetitive, drawn out discussions, interruptions and/or non- related conversations. Signed: ,a lL(.�.‘----P i u �,,� • /-..A...._ - Valerie Burd Pr James 21/ ) J:cam.4:e.au, 11Munns Rose Spears 02/12/04 RECOMMENDED PROCEDURES OR POLICY Personnel and City/Labor Attorney Review of Documents All United City of Yorkville documents (e.g., policies, ordinances, resolutions, addendnnms, codes, etc.) presented to the City Council must be reviewed and initialed by the City Attorney and/or Labor Attorney before final submittal to City Council for vote. If document has not been reviewed and approved by the appropriate Attorney, the document will be tabled until Attorney review has been completed and document is initialed and dated by Attorney. COMMITTEE: Attached is a form for your consideration, to assist in smooth flow of work Suggested procedures to assure City documents have been reviewed by appropriate personnel (Prepare a cover sheet or obtain a stamp indicating): A. Department Head Review: / /_ signature date Approved Approved with corrections as noted(see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) B. Staff Review: / / signature - date Approved Approved with corrections as noted (see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) C. City Council Committee Chairman Review: / / signature - date Approved Approved with corrections as noted (see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) D. Attorney Review: / /_ signature - date Approved Approved with corrections as noted (see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) 02/11/04 UNITED CITY OF YORKVILLE PROCEDURES REVIEW OF CLOSED SESSION MINUTES POLICY Annually, all sealed Closed Session minutes will be reviewed by a Committee consisting of the City Council Members, the Mayor, the City Attorney and the City Clerk every six months (the first week of June and the first week of December) to determine if they still need to remain closed or whether they can be released to the public. The reviewing Committee will go into Closed Session to review the minutes. If the reviewing Committee determines the Closed Session minutes are no longer necessary to protect the public interest or the privacy of an individual by keeping them confidential, they will be released to the public. Closed Session minutes addressing personnel matters will not be released for public information due to privacy of an individual protection legislation. Closed Session minutes that remain a confidential status, will be re-sealed, filed and reviewed during the next semi-annual Board review. • 02/11/04 UNITED CITY OF YORKVILLE RECOMMENDED PROCEDURES COMMITTEE OF THE WHOLE/CITY COUNCIL MEETING AGENDAS Due to the continued Committee of the Whole and City Council lengthened meeting agendas, the sequence of the meeting agendas will be as follows: 1) Public Hearings 2) Presentations 3) Public Comments 4) Mayor's Report(City Council Meetings) 5) City Council Committees(alphabetical order) a) Administration b) Economic Development c) Public Works d) Public Safety 6) Liaison Reports 7) Ad-Hoc Committees (alphabetical order) 8) Attorney 9) City Clerk (City Council Meetings) 10)City Treasurer (City Council Meetings) 11)City Departments (alphabetical order) a) Administration b) Finance c) Parks and Recreation d) Police e) Public Works f) Streets 12)Additional Business 13) Executive Session (when required) Zoning Coordinator Monthly Report United City of Yorkville February 2004 Summary Page Baily Bristol Grand Windett Whispering Admin. Meadows Total Club Caledonia Reserve Westbury Ridge Meadow (Runge) Correspondence 1.75 0.25 0/5 0.00 0.00 0.00 0.00 0.00 2.75 Reviews/Research 0.00 0.00 0.25 0.50 2.25 1.50 0.50 0.75 5.75 Reports 17.75 0.00 0.00 _ 0.00 0.75 1.25 0.00 0.00 19.75 Meetings 2.50 0.00 0.00 0.00 3.25 4.25 0.00 0.00 10.00 Total 22.00 0.25 1.00 0.50 6.25 7.00 0.50 0.75 38.25 Page 1 of 1 Printed: 3/1/2004 Zoning Coordinator Monthly Report United City of Yorkville March 2004 Summary Page Baily Grand Admin. Meadows Menards Swanson Westbury Total e) Reserve (Rung , Correspondence 0.00 0.00 I 0.00 0.25 0.25 0.00 0.50 Reviews/Research 0.00 0.00 0.50 0.25 0.50 1.00 2.25 Reports 6.75 0.00 0.25 0.50 2.00 1.25 10.75 Meetings 0.00 2.50 0.00 0.00 0.00 4.00 6.50 Total 6.75 2.50 0.75 1.00 2.75 6.25 20.00 Page 1 of 1 Printed: 4/2/2004 • Zoning Coordinator Monthly Report United City of Yorkville March 2004 Daily Timesheet Baily Day of Grand Date Admin. Meadows Menards Swanson Westbury Total Week Reserve (Runge) Monday 3/1/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tuesday 3/2/2004 0.00 0.00 0.50 0.00 0.00 0.00 0.50 Wednesday 3/3/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Thursday 3/4/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Friday 3/5/2004 0.00 0.00 0.25 0.00 0.00 0.75 1.00 Saturday 3/6/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 3/7/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 3/8/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tuesday 3/9/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wednesday 3/10/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Thursday 3/11/2004 0.00 0.00 0.00 0.00 0.00 2.25 2.25 Friday 3/12/2004 0.00 0.00 0.00 0.00 0.00 0.25 0.25 Saturday 3/13/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 3/14/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 3/15/2004 0.00 0.00 0.00 0.25 0.00 0.00 0.25 Tuesday 3/16/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wednesday 3/17/2004 0.00 0.00 0.00 0.50 0.00 0.00 0.50 Thursday 3/18/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Friday 3/19/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Saturday 3/20/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 3/21/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 3/22/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tuesday 3/23/2004 0.00 0.00 0.00 0.25 0.00 0.00 0.25 Wednesday 3/24/2004 0.00 0.00 0.00 0.00 0.25 0.00 0.25 Thursday 3/25/2004 0.00 2.50 0.00 0.00 0.50 3.00 6.00 Friday 3/26/2004 0.00 0.00 0.00 0.00 2.00 0.00 2.00 Saturday 3/27/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 3/28/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 3/29/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tuesday 3/30/2004 4.50 0.00 0.00 0.00 0.00 0.00 4.50 Wednesday 3/31/2004 2.25 0.00 0.00 0.00 0.00 0.00 2.25 Page 1 of 1 Printed: 4/2/2004 Zoning Coordinator Monthly Report United City of Yorkville March 2004 Admin Day of Week Date Correspondence Reviews/ Reports Meetings Daily Notes/Comments written/oral Research Totals Monday 3/1/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/2/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/3/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/4/2004 0.00 0.00 0.00, 0.00 0.00 Friday 3/5/2004 0.00 0.00 0.00 0.00 0.00 Saturday 8/6/2004 0 00 0 00 000 0 00; 0 00 Sunday 3/7/2004 0.00 0.00 0.00 0,00 000 Monday 3/8/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/9/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/10/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/11/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/12/2004 0.00 0.00 0.00 0.00 0.00 Sunday . 3/14/2004 0.00' 0.00 0.00 : ; 0.00 0,00 . Saturday 0.00 . O Ob Monday 3/15/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/16/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/17/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/18/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/19/2004 0.00 0.00 0.00 0.00 0.00 Saturday 3/20/2004 0.00 0.00 0,00 0.00: 0.00 Sunday 3/21/2004 0,00` 0,00 0,00 0.00 ..,0.00 Monday 3/22/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/23/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/24/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/25/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/26/2004 0.00 0.00 0.00 0.00 0.00 Saturday 3/27/2004 0,00 0.00 . 0.00 0.00 0,00 Sunday 3/28/2004 0.00 0.00 0.00 . 0.00, '' 0.00, ,_. -' Monday 3/29/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/30/2004 0.00 0.00 4.50 0.00 4.50 Time Management- correct computer problem 0 0 Wednesday I. 3/31/2004 0.00 0.00 2.25 0.00 2.25 Time management - correct computer problem Printed: 4/2/2004 Zoning Coordinator Monthly Report United City of Yorkville March 2004 Runge Day of Week Date Correspondence Reviews/ Reports Meetings Daily Notes/Comments written/oral Research Totals Monday 3/1/2004 0 00 0 0.00 Tuesday 3/2/2004 0 0 0 0 0.00 Wednesday 3/3/2004 0 0 0 0 0.00 Thursday 3/4/2004 0 01 0 0 0.00 Friday 3/5/20041 0 0 0 0 0.00 Saturday x/6/2004 0 0 0 0 0 00 Sunday 3/7/2004 < ' 0 Monday 3/8/2004 0 0 0 0 0.00 Tuesday 3/9/2004 0 0 0 0 0.00 Wednesday 3/10/2004 0 0 0 0 0.00 Thursday 3/11/2004 0 0 0 0 0.00 Friday 3/12/20041 0 0 0 0 0.00 Saturday 3/13/2004 0 0 0 :0 < 3.00 Sunday 3/14/2004 Monday 3/15/20041 0 01 0 0 0.00 Tuesday 3/16/2004 0 0 0 0 0.00 Wednesday 3/17/2004 0 0 0 0 0.00 Thursday 3/18/2004 0 0 0 0 0.00 Friday 3/19/2004 0 0 0 0 0.00 Saturday 3/20/2004 0 0 0 0 -� 0.00 Sunday 3/21/2004 Monday 3/22/20041 0 0 0 0 0.00 Tuesday 3/23/2004 0 0 0 0 0.00 Wednesday 3/24/2004 0 0 0 0 0.00 Thursday 3/25/2004 0 0 0 2.5 2.50 Pre Plan CouncilPlan Council Friday 3/26/2004 0 0 0 0 0.00 Saturday 3/27120040 0 00 000 Sunday 3/28/2004 Monday 3/29/2004 0 0 0 0 0.00 Tuesday 3/30/2004 0 0 0 0 0.00 Wednesday 3/31/2004 0 0 0 0 0.00 Printed: 4/2/2004 Zoning Coordinator Monthly Report United City of Yorkville March 2004 Grande Reserve Day of Week Date Correspondence Reviews/ Reports Meetings Daily Notes/Comments written/oral Research Totals Monday 3/1/20041 0.00 0.00 0.00 0.00 0.00 Tuesday 3/2/2004 0.00 0.25 0.25 0.00 0.50 Review Units 4 & 6 Plan Commission reports for Units 4 & 6 Wednesday 3/3/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/4/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/5/2004 0.00 0.25 0.00 0.00 0.25 Type up next steps/requirements Units 5-1‘:,17, 7 & 8 Saturday 3/6/2004 0 00 0.00 0.00 0.00 0.00 000 0.00 '. 000 000` � Sunday 3/7/2004 - 0.00 . , Monday 3/8/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/9/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/10/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/11/2004 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Friday 3/12/2004 0.00 Saturday 3/13/2004 0.00' 0.00 Sunday 3/14/2004 0.00` 0.00 0.00 0,00 _ z. °.b 00 Monday 3/15/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/16/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/17/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/18/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/19/2004 0.00 0.00 0.00 0-0° 0'00 Saturday 3/20/2004_. 0,00' 0.00 0.00 0.00 0 00 Sunday 3/21/2004 0.00 0.00 0.00 0,00_ 0.00 Monday 3/22/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/23/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/24/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/25/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/26/2004 0.00 0.00 0.00 0.00 0.0°. Saturday 1 3/27/2004 0.00 0.00 0.00 0,00 0.00 Sunday 3/28/2004 . 0.00 0,00 0,00 " " .,0,00 . 0000 Monday j 3/29/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/30/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/31/2004 0.00 0.00 0.00 0.00 0.00 Printed: 4/2/2004 Zoning Coordinator Monthly Report United City of Yorkville March 2004 Menards Day of Week Date Correspondence Reviews/ Reports Meetings Daily Notes/Comments written/oral Research Totals Monday 3/1/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/2/2004 0.00 0.00 0.00 0.00 0.00 Wednesday I 3/3/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/4/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/5/2004 0.00 0.00 0.00 0.00 0.00 Saturday ' 3/6/2004 - 0.00 0.00 0.00 0.00 0.00 .- Sunday 3/7/2004 0.00 0.00 0.00 0.00 0.00 - Monday 3/8/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/9/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/10/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/11/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/12/2004 0.00� 0.00 0.00 0.00 0.00 Saturday /10/2004 ' 0,00E 0.00 0.00 0.00 0.00 Sunday 3/14/2004 0.00; ' 0.00 0,00 0.00 -0.00 review 3/10/04 lir, left message w/Liz re: status of AA draft memo to Monday 3/15/2004 0.00 0.25 0.00 0.00 0.25 J. Wywrot - review exhibit Tuesday 3/16/2004 0.00 0.00 0.00 0.00 0.00 Discuss w/Tony/Kelly & Liz status of AA, preliminary plat Summarize Wednesday 3/17/2004 0.00 0.00 0.50 0.00 0.50 next steps w/Menards Thursday 3/18/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/19/2004 0.00 0.00 0.00 0.00 0.00 Saturday 3/20/2004 0,00 0.00X "0.00 '.; "'." 0.00 0.00" ` Sunday 3121120040.00 0.00 0.00 0,00 0.00 ' Monday 3/22/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/23/2004 0.25 0.00 0.00 0.00 0.25 Respond to Voice mail questioning $ amount for Sanitary Sewer Wednesday 3/24/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/25/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/26/2004 0.00 0.001 0 00 0.00 0.00 Saturday 3/27/2004 0.00 0.00 , 0.00 0.00 0,00 Sunday 3/23/20040.00 '0.00 0.00 0:00 0.00 Monday 3/29/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/30/2004 0.00 0.00 000 0.00 0.00 _-- - -- - -_ - -- -- -. --- --- - --- __------- ---_-_ -- - __-- -_---- ---- -___._---.-_---- Wednesday 3/31/2004 0.00 0.00 0.00 0.00 0.00 Printed: 4/2/2004 Zoning Coordinator Monthly Report United City of Yorkville March 2004 Swanson Day of Week Date Correspondence Reviews! Reports Meetings Daily Notes/Comments written/oral Research Totals Monday 3/1/2004' 0.00 0.00 0.001 0.00 0.00 Tuesday 3/2/2004 0.00 0.001 0.001 0.00 0.00 Wednesday 3/3/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/4/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/5/2004 0.00 0.00 0.00 0 00 0.00 Saturday 3/6/2004 0.00 0.00 . �'' �. 0.00 _:_ 0.00 0 00 .., Sunday 3/7/2004 0.00 0,00 0.00 0.00 0.00 Monday 3/8/2004 0.00 0.001 0.00 0.00 0.00 -- ------- Tuesday 3/9/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/10/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/11/2004, 0.00 0.00 0.00 0.00 0.00 Friday 3/12/2004 0.00 0.00, 0.00 0.00 0.00 Saturday 3/13/2004 0.00 6.00 0,00 _,_ '-0,00 0,00 - Sunday 3114/2004 0.00. X0.00 0,00 0.00' 0.00 Monday 3/15/2004 - 0.00 0.00 0.001 0.00 0.00 Tuesday 3/16/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/17/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/18/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/19/2004 0.00 0.00 0.00 0.00 0.00 c Saturday 3/20/2004 0.00 ;0.00 0.00 0.00 0.00 - ; Sunday 3/21/2004 0.00 0,00 0.00 0,00' 0.00 Monday 3/22/20041 0.00 0.00 0.00' 0.00 0.00 Tuesday 3/23/2004 0.00 0.00 0.00 0.00 0.00 Discuss Swanson Annexation wlLizResearch zoning for Swanson Wednesday 3/24/2004 0.25 0.00 0.00 0.00 0.25 application Thursday 3/25/2004 0.00 0.50 0.00 0.00 0.50 Review Swanson plat/info to id AA issues Friday 3/26/2004 0.00 0.00, 2.00 0.00 2.00 Draft review memo Saturday 3/27/2004 0.00 0.00 . 0.00 0.00 0.00 ',, Sunday 3/28/2004 0.000.00 0.00 `0.00` - 0.00 Monday 3/29/2004 0.00 0.001 0.00 0.00 0.00 Tuesday 3/30/20041 0.00 0.00 0.00 0.00 0.00 Wednesday 3/31/20041 0.00 0.00 0.00 0.00 0.00 Printed: 4/2/2004 •r Zoning Coordinator Monthly Report • United City of Yorkville March 2004 Westbury Day of Week Date Correspondence Reviews/ Reports Meetings Daily Notes/Comments written/oral Research Totals Monday 3/1/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/2/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/3/20041 0.00 0.00 0.00 0.00 0.00 Thursday 3/4/2004 0.00 0.00 i_ 0 00 0.00 0.00 Friday 3/5/2004 0.00 0.75 0 00 0 00 0 75 Type up next steps/annex Agreement notes Saturday 3/6/2001 0.00 0.00 0.00 `-‘-0.60 - 0,00 ,, Sunday 3/7/2004 0.00'; X0.00 0.00 ,0, 0 00 Monday 3/8/2004' 0.00 0.00 0.00 0.00 0.00 Tuesday 3/9/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/10/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/11/2004 0.00 0.25 1.00 1.00 2.25 Plan Council - discuss eng. Concerns Summarize Plan Council Friday 3/12/2004 0.00 0.00 0.25 0.00 0.25 Discuss Westbury w/Bill Dettmer Calls to schedule meeting & to Tim Saturday 3/13/2004 .0.00; 0.00 0.00 0.00 0 00 Sunday 3/14/2004 0.000.00 0.00 0.00' 0.00 Monday 3/15/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/16/2004 0.00 (100 0.00 0.00 0.00 Wednesday 3/17/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/18/2004 0.00 0.00 0.00 0.00 0.00 Friday 3/19/2004 0.00 0.00 0.00 0.00 0.00 Saturday 3/20/2004 0.00 0.00 0.00 0.00 '0.00 Sunday 3/21/2004 0,00 0.00 0.00 0.00 0 00 Monday 3/22/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/23/2004 0.00 0.00 0.00 0.00 0.00 Wednesday 3/24/2004 0.00 0.00 0.00 0.00 0.00 Thursday 3/25/2004 0.00 0.00 0.00 3.00 3.00 Pre-Plan CouncilPlan Council Friday 3/26/2004 0.00 0.00 0.00 0 00 0.00 Saturday 3/27/2004 0.00 0.00 0.00 0.00 0.00 . Sunday. 3/28/2004 0.00 0.00 0.00 , _0.00° . . 0.00 ,. ` Monday 3/29/2004 0.00 0.00 0.00 0.00 0.00 Tuesday 3/30/2004 0.00 0.00 0.00 0.00 0.00 Wednesday , 3/31/2004, 0.00 0.00 0.00 0.00 0.00 Printed: 4/2/2004 PAST DUE INVOICES WORKSHEET, MARCH 2004 From the desk of Jennifer Woodrick INVOICE INVOICE PAYMENT DATE BOOK LINE DESCRIPTION AMOUNT AMOUNT COMMENTS 1 6/3/2002 D 3 A. Norton,Cannonball Estates,Admin Inv 3A $699.75 $0.00 Interest added on balance monthly. 2 7/8/2002 D 34 A. Norton,Cannonball Estates,Admin Inv,5A,8A $1,965.14 $0.00 Interest added on balance monthly. 3 4/21/2003 J 7 Inland,Faxon Rd:Two EEI Invoices $1,350.00 $0.00 Interest added on balance monthly. 4 7/10/2003 K 32 Ocean Atlantic,West.VIIg:2 Kramers, 1 Schoppe $5,740.00 $0.00 Interest added on balance monthly. 5 7/10/2003 K 36 Ocean Atlantic,Westbury Village:DCRS Invoice $400.45 $0.00 Interest added on balance monthly. 6 9/17/2003 L 26 IRED, Runge Prop:Rob Roy Creek Study Fee $9,500.00 $0.00 Kelly Kramer handling;subject to Annexation Agmt 7 9/24/2003 L 32 Ocean Atlantic,West.VIIg:2 Kramers, 1 Schoppe $6,627.50 $0.00 Interest added on balance monthly. _ 8 12/3/2003 M 31 Inland,Caledonia: DCRS Invoice $182.90 $0.00 Interest added on balance monthly. 9 1/22/2004 N 37 Dwyer,Country Hills:Tapco Invoice $939.00 $0.00 Late notice sent 3-2-04, Interest Penalty 4-1-04 10 1/22/2004 N 39 Ocean Atlantic,Westbury Village:2 CDF, 2 EEI $5,619.85 $0.00 Late notice sent 3-2-04, Interest Penalty 4-1-04 11 1/22/2004 N 40 Ocean Atlantic,Westbury VIIg:Schoppe,Kramer $2,332.50 $0.00 Late notice sent 3-2-04, Interest Penalty 4-1-04 12 1/26/2004 0 25 Concord,Raintree:2 ICCI,2 EEI $15,053.25 $0.00 Late notice sent 3-2-04,Interest Penalty 4-1-04 13 2/6/2004 P 11 Ocean Atlantic,Westbury Village: 3 ICCI Invoices $2,043.75 $0.00 Late notice sent 3-2-04, Interest Penalty 4-1-04 14 2/6/2004 P 12 Ocean Atlantic,Westbury Village:3 EEI Invoices $6,195.00 $0.00 Late notice sent 3-2-04, Interest Penalty 4-1-04 _ 15 2/6/2004 P 13 Wiseman Hughes,Windett Ridge:ICCI,CDF $195.00 $0.00 Late notice sent 4-1-04 16 2/10/2004 P 16 Progress Holdings,Go Tane:DCRS,Recording Fees $343.10 $0.00 Late notice sent 4-1-04 17 2/10/2004 P 18 MPI, Grande Reserve: ICCI, EEI Invoices $9,103.50 $0.00 Late notice sent 4-1-04 18 2/10/2004 P 19 MPI, Grande Reserve:Three EEI Invoices $31,913.55 $0.00 Late notice sent 4-1-04 19 2/10/2004 P 20 Post Office: Forest Preserve Rental Fees $50.00 $0.00 Late notice sent 4-1-04 20 2/10/2004 P 26 MPI, Grande Reserve: ICCI, CDF, EEI Invoices $15,159.00 $0.00 Late notice sent 4-1-04 21 2/10/2004 P 27 MPI,Grande Reserve:EEI Invoice $6,085.00 $0.00 Late notice sent 4-1-04 22 2/10/2004 P 28 MPI,Grande Reserve:Two EEI Invoices $16,325.90 $0.00 Late notice sent 4-1-04 23 2/10/2004 P 29 MPI, Grande Reserve: EEI Invoice $5,191.17 $0.00 Late notice sent 4-1-04 24 2/10/2004 P 30 MPI,Grande Reserve:Schoppe Invoice $6,382.50 $0.00 Late notice sent 4-1-04 25 2/10/2004 P 31 MPI,Grande Reserve: EEI Invoice $54,140.31 $0.00 Late notice sent 4-1-04 26 2/10/2004 P 34 Steinke, Realty Execs, 101 E. Somonauk: Schoppe Inv. $1,150.00 $0.00 Late notice sent 4-2-04 TOTAL $204,688.12 $0.00 Payments not received 30 days after billing will be re-invoiced. Payments 60 days in arrears will be re-invoiced with interest penalty added to outstanding balance. UNITED CITY OF YORKVILLE WEB SITE INFORMATION 3/8/2004 United City of Yorkville Hits and Visits-www.yorkville.il.us Type Sep-03 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Hits 11,464 12,683 12,687 10,850 15,238 12,570 Unique Visitors 1,302 1,325 1,284 1,201 1,712 1,437 In late January 2004 we will be moving the site to our new Linux Server This will allow for more accurate and detailed hit and visit reports. ® Weblinx Incorporated 68 North Main Street - Suite 2 Oswego , Illinois 60543 6 Weblinx Inc. — Your Monthly Web Site Performance Report Your Company Name: United City of Yorkville Your Web Site: http://www.yorkville.il.us Start Date: January 1, 2004 End Date: January 31, 2004 Total Requests: 15,238 Unique Visits: 1,712 Most Popular Pages: Index.htm (Home Page) 1 ,675 Info.htm (Community Info) 163 Employment.htm (Employment) 81 Newsletter.htm (Newsletter) 63 Referring URLs Hit Counts http://www.google.com 466 http://www.yahoo.com 402 http://www.msn.com 253 http://www.aol.com 137 Most Hits on Week of: January 18, 2004 — 4,585 Suggestions: ) ffice : 630 . 551 . 0334 www . weblinxinc . com 0 Fax : 630 . 551 . 0353 of Weblinx Incorporated Atk- 68 North Main Street - Suite 2 Oswego , Illinois 60543 Weblinx Inc. — Your Monthly Web Site Performance Report Your Company Name: United City of Yorkville Your Web Site: http://www.yorkville.ii.us Start Date: February 1 , 2004 End Date: February 29, 2004 Total Requests: 12,570 Unique Visits: 1,437 Most Popular Pages: Index.htm (Home Page) 1 ,364 Info.htm (Community Info) 139 Historytimeline.htm (History Timeline) 114 Employment.htm (Employment) 79 Referring URLs Hit Counts http://www.qoogle.com 382 http://www.yahoo.com 325 http://www.msn.com 216 http://www.aol.com 115 Most Hits on Week of: February 1, 2004 — 3,664 Suggestions: Office : 630 . 551 . 0334 . www . weblinxinc . com • Fax : 630 . 551 . 0353 Ilk • PROJECT FINANCIAL TRACKING WORKSHEET PROJECT&DEVELOPER LOCATION PROJECT SIZE FILE FEES ADMIN FEE FINAL ENG. ENG. SVCS LEGAL/PLANNER MISCELLANEOUS FEES I TOTAL RCVD COMMENTS/STATUS PLAT REVIEW FEE DEPOSIT SVC DEPOSIT � TO DATE ' 1 Bailey Meadows.RED/Mid America SW corner 47&Baseline 189 sfd, 153 t.h., 19A Comm. $2,200.00 $5,000.00 $5,000.00 $9500 Flood Study Fees Due I $12,200.00 Annex,Zoning,Prelim Plan;Prelim Plan @ 4-14 Plan Comm 1 2 Bristol Club:Lay-Corn Galena&Cannonball 31 sfd $1,946.50 $9,482.50 _ $5,000.00 $10,000.00 $250:1.5mi review fee pd 4: $26,679.00 WITHDRAWN 2/11/04 2 3 Caledonia:Inland N/W of YBC 206 sfd on 85.296 acres $500.00 - _ $10,000.00 $5,000.00 $22,700 Flood Study Fees Due $15,500.00 PUD, Prelim. Plat; PUD Amend Apprd 11-25-03 3 4 Cannonball Run Plaza:Jim Ratos SIE side 34&CannonBall 8 commercial lots �; $0.00 4 5 Cimarron Ridge:Conover Bldrs. S of 34,E of Cannonball 29 sfd, 46 dup., 9.9 A comm. _ $0.00 87%built out 5 i 2 "Amend: - - City 6 Corner Stone:Triangle Investments 478,Greenbriar 36.4A..30sfd,17.9 A Commercial $2,010.00 $500.00 $5,000.00 $5,000.00 $1 ,51 Q.00' Rezone,PUDAme d.4 13 04 Council 6 7 Country Hills:Dennis Dwyer SAN corner 71 &126 84 sfd $27,687.52 Ph2$500.00 $28,187.52 46% built out 7 8 Countryside Center:Tri-Land Propertii Countryside commercial re-development $15,000.00 Tif Study deposit pd June 2003 $15,000.00, 8 9 Dhuse Prop.:Wiseman Hughes South:Windett Ridge II 141 sfd $500.00 $15,000.00 $15,500.00 _ Concept Plan Phase 9 - .10 Fifth Third Bank-Tucker 34&Marketplace Rte 34&Marketplace $0.00 Development Agreement stage 10 11 Foxfield's 2nd Add.:Barry Niles Ten Ln.Cul de Sac 3.44 acres, R-2 Zoned $0.00 11 12 Fox Highlands:Frontier Land Grp. S of 71,E of 47 33 sfd,84 town.,6 duplexes $3,950.00 $40,025.02 $500.00 $11,050.00 ' '$5,000(00 I- $60,525.02 65%built out 12 13 Fox Hill: Dresden S of 34, E of Eldemain 258 sfd, 168 town., 32 duplexes _ *billed hourly* _U4,U6$500 Ea $1,000.00 Re-design Concept Review, Fnl Plat; 93% built out 13 14 Fox Hill:DCI,Unit 7 $1,130.00 'billed hourly* $500.00 $5,000.00 $5,000.00 $11,630.00 Rezone,Prelim Plan,Amend Annex,PUD:4-24-04 COW 14 15 Fox Hill:Primus,Unit 5 *billed hourly* $500.00 $2,390.00 $2,890.00 86%built out 15 _ - 16 Fox Mill anding:JCPC Corp. Hydraulic&Mill 20 residential units $1,074.25 $1,000.00 $1686.64 Inspection Fee paid 11/25/02 l] $3,760.8916 17 Fox River Bluffs:Inland Fox&Highpoint COUNTY-141 sfd,302.6 Acres $250.00 $250.00 Concept, 1.5 mi review approved; Annex&Rezone 1 17 18 Go Tane'Service Station E of 47,S of 34 2.14 acres $500.00 $2,500.00 ': $3,000.00 _ Annexation,Rezoning Approved J 18 19 Grande Reserve:MPI 1127.3 acres R.R.&Kennedy 1324 sfd,394 dup.,632 t.h.,300 apt? $19,973.00 $250k dep.Due $30,000.00 $20,000.00 $35k Water Impr/$24.6k Traffic St.!$300k BKFD due 1 Prelim,Fnl Plats Units 1-8:4/13 City Council,4/14 Plan Comm 19 20 Grande Reserve,Line 2 $19.2k Fiscal Impact/$took H2O Tank/$456.900 Capital Fees . Iz $705,673.00 20 21 Greenbriar:Ron Wehrli Develop. W of Bridge,N of G'Briar 152 sfd, 9 duplexes Ph 4$471.36 $500.00 Ph 4$336.68 _ $1,308.04 88%built out 21 r 22 Heartland Circle S of Heartland Sub 250 sfd on 129.6 acres $1,780.00 $92,345.77 $soo Res/Comm $8,200.00 _ $5,000.00 $1 100 SoriPmt.Deposit;$270 Traffic Study _ $109;.195_.77 FinalPfat Apprr v ed, 1% built out 22 23 Heartland Professional Building Farmstead&Rt 34 $0.00 23 _ 24 Heartland Subdivision S of 34,E of McHugh 186 sfd $1,250.00 $34kUi:$23k U2,3 Ph1,2,3$500ea $4590'Unit1 $64,340.00 81%built out 24 25 Hopkin's Corner(Morrissey) 37.4 acre NAN corner 47&Greenbr Rd 87 townhomes $1,570.00 - - $2,000.00 $5,000.00 $8,570.00 25 26 inland Office Building:Inland 34&Marketplace $500.00 . $400.00 $900.00 26 27 Kylyn's Crossing(Cannonball Hill) E of 47,S of C'Ball Trail $860.00 _ $500.00 $1,360.00 27 28 Kylyn's'crossing west(CanEst)AMG N of 34,W of C'Batl Trt 111 sfd $15,253.45 $500.00 $5,000.00 $20,753.45 92%built out _ 28 29 Kylyn's Ridge:AMG Homes W of Kylyn's Cr.West 134 sfd on 69.83 acres $1,963.13 $26,731.97 U1 $500 ea U1,U2 $19,094 Unit 1 $5,000.00 $8834 Flood Study Fees Pd/$42,735:U1 W1S Recapture 29 30 Kylyn's Ridge,Line 2 ` $20,568.49 $14,389.40 $62,627.25 Unit 2 W/S Recapture $203,144.24 35%Built Out J 30 31 Longford Lakes:Montalbano w of Landmark,S of McHugh 11 bldgs,62 apts on 13.6 acres $10,897.42 $500.00 $2,432.50 $5,000.00 $9300 Dev.Fee Paid:62 Units x$150 each $28,129.92 70%built out 31 32 Menards:Menard,inc. E of 47,N of Countryside commercial development $151,912.60 waived $5,000.00 $156,912.60 Complete 32 33 Northgate:Inland 86 acres N/E corner 47&Galena 59 town,184 mfd,32 A.comm. $1,560.00 $4,450.00 $5,000.00 $11,010.00 33 34 Prairie Gardens:Windham Homes 242A 'W of 47,E of G'Briar Sub. 56 sfd,6 Commercial $1,633.80 $23,618.08 $500.00 $2,919.00 $5,000.00 $33,670.88 75%built out 34` 35 Prairie Meadows,Menard Inc. E of 47,Sof Countryside 142.2 acres:174 sfd,268 mfd $2,772.00 $5,000.00 $7,772.00 Final Plat Approved 9-23-03 35 m rFox Highlands404acres $2,000.00 _ e $11,060.00 $5,000.0024k water: e d.Interceptor FnI ' 1- 36 Raintreevtiage Wyndham Dept,Creek Eastof sfd,,,238 dup.,320 $SOD a Ui 3 $ cyst mi$96[c Hy Plats U 3 approved' '' 36 37 Raintree Village Line 2 $100 Soil,Sed Pmt,$1k Soil,Sed.Deposit Units 1,2,3 ea 4%built out 37 i 38 Raintree Village,Line 3 $2,651,016.77:front-funded fees,see Admin.Acct $2,873,058.13 38 39 Reserve at Fox River Apts:PRS Constr. N of MktPlac/McHuoh Inter. 132 apts $21,615.99 $15,119.75 $5k Sanitary Flow Meters Deposit $41,735.74 Final Plat Review;no longer Brisben 39 40 River's Edge:S&K Development N of Fox,N&S of R.R. 166 sfd $2,364.00 $73,031.14 j, Ph.2$500.00 $4,731.91 $5,000.00 $85,627.05 58%built out 40 41 Rob Roy Falls:Sexton Developm't Rte 34,N of Fox Hill 274 Acres $500.00 $500.00 Concept Plan:4-14-04 Plan Commission 41 42 Silver Fox:Midwest Devel, s.side Fox Rd,E of Pavirhon 187 sfd on 102.7 acres $500.00 $500.00 Concept Plan 42 43 Sunflower Estates Unit 1:Inland W of 47,S of G'Briar Rd. 117 sfd total $10,758.25 $35,826.21:Ph.1,2 W/S Recapture $46,584.46 Project totals 54%built out 43 44 Sunflower Estates Unit 2:Inland 117 sfd total $18,841.58 $500.00 $19,341.58 44 45 Sunflower Estates Unit 3:Inland " 117 sfd total $9,903.43 $500.00 $2,664.50 River Xing:$10237.50;W/S Reca:$17839.22 $41,144.65 " 45 46 Swanson to.Estates:Gordon,Marcia Boomer tri,west to creek 13.4 Acres Annexation,Zoning 46 47 Tanglewood Trails,T'wood Dev.Corp. E side Highpt.Rd,S of Legion 67 Acres $250.00 $250.00 1.5 mi review: 4-13-04 City Council 47 48 Town Crossing:Rehannah Ent. SAN corner 34&C'Ball Tri $1,491.43 $1,200.00 $2,500.00 County Reca:•$2173.55;Can.Tri Reca:$2619.41 $9,984.39 48 49 Villas©the Preserve:Burnside 42 duplexes on 25.46 acres Rte 71 &Walsh Drive Concept Plan:4-14-04 Plan Commission 49 ".' ._ '50Westtwry,Villase O ean Atlanticar'c 300 A W of4T.N of Corneris 312 sfd,618 fd',20 acres Comm-Com. $5,430. 0 $5,000.00 " $25,000 Flood Study P id Annex,PUD,Prelim Plan;Prelim Plan @ 4/14 Plan Comm - 50 51 Westbury Village Line 2 $45,430.00 51 2 wtisperin3 Meadoavs Fscner Property NJW comer Faxon. COUNTY-48(3 0 sfdon 298 Acres , $5,450.00' $500.00 $20 Q00.00 $15,000.00 5K flow meter,$1100 Soil,Sed.Fees,$10.5k Flood Study $52,050.0II Final Plat U1.2 Approved 3/9104 City Council 52' Jennifer Wood rick April 6, 2004 PROJECT FINANCIAL TRACKING WORKSHEET PROJECT&DEVELOPER LOCATION PROJECT SIZE FILE FEES ADMIN FEE FINAL ENG. ENG. SVCS LEGAL/PLANNER MISCELLANEOUS FEES TOTAL RCVD COMMENTS/STATUS PLAT REVIEW FEE DEPOSIT SVC DEPOSIT TO DATE 53 White Oaks:Crestview Builders N of Fox,E of River's Edge 82-87 sfd Ph4$7413.49 $7,413.49 95% built out 53 54 Wiidwood:Fox Valley Farms Partn. N of 71,E of 47 37 sfd $0-00 98%built out 54 55 Windett Ridge-Wiseman Hughes 47&Legion 277 sfd $1,000.00 $500.00 $20,000.00 $5,000.00 842k: Hyd Ave.Interceptor,School&San.Pmt fees Final Plat U1 Approved 55 56 Windett Ridge-Line:2 $41,550 Mun bldg fee,$33,932.50 River Crossing $1,023,680.50 Weather Siren_$11,617.50 Due 56 57 YBC Unit 1:Inland W of 47,N of R.R. $2,385.00 $500.00 $2,109.00 $2,500.00 $7,494.00 Complete _ 57 58 YBC Unit 2:Inland $2,806.50 $500.00 $2,040.50 $5,347.00 10%built out 58 59 YBC Unit 3:Inland $500.00 $3,042.50 _ $3,542.50 10%built out 59 60 YMP/Jewel:Tucker Development S of 34,W of Marketplace commercial development $500.00 $34,836.26 $800.00 $5,000.00 l $41.,136.26 Phase I Complete 60 61 York.Hili Landscaping:Ortega,Baraias 8591 Route 126 5.07 acres Annex. Fee waived 1 $0.00 Annexation, Zoning; Under Legal Review 61 'Reserve at the Fox River Apts will not be charged a final piat fee,as this is not a subdivision.There are plat of easements only for this development. TOTAL $5,866,192.08 „In lieu of an upfront Administration Fee,Fox Hill opted to pay hourly for Engineering Services. Jennifer Woodrick April 6, 2004 UNITED CITY OF YORKVILLE Memo To: Administration Committee From: Tony Graff, Ci inistra ori 161 CC: Mayor Prochaska, Aldermen, & Staff Date: 4/6/04 Re: Administration Vehicle Report for March 2004 This is a summary report for the vehicle usage for the Administration vehicle: March 2004 294.8 Miles Attachment: United City of Yorkville Mileage Report Form 1 12/02/03 1.-- '-- ----. UNTED CITY OF YORKVILLE MILEAGE REPORT FORM —.....) (Please keep form in vehicle) 6' *Push in in trip button to reset trip mileage before and after use ----- - 4.-).-...."....e ‘,1-•\ q i -7 Driver --- Date ).. ')/ ) - 5 Activity /37, 4 '1 /- 611-/ 7)1.' Miles— K ( - 1\, / , , 1 Driver, '_, 1\, k. 1 (.0t\t(,\L Date 4 Activityi12,.';7•1,- -1:.:4V .)W£)LL \Miles g ,11 1 _ ,./ 4si Driver -„)„,,,t, II; Date -1/1 Activity ,./,/r.:,-/)..47,,ft-r- //*A-.)Miles L. i ,)1,44,4, ,(,,e, , (—,,, Driver Date / -1 Activity ro,..---4-4-:6-v-..-j Miles e_ , ,,,.--7_, , / , , , ---re-, ,/ ; •(. ••• c. Driver \--/- --/ Date Activity14-(1/7'4,(...L -1,-, Miles / ./ f'r,IV'eA Vi74_ Driver jh / / DatrY/z- Activity Miles / / (11-1'.. ity , L.A.. 4......- f 4.7 Miles 4-.77• &/ , / ( y ,)// Ai, -, _.,,- Driver `--te-*---:'..- Date )//`) Activity i/Ik'til.,/ AlAii16/1`,/i / Miles _ S---7 \,. NJ /7 I / Driver Date f i Activiy ' P• '-./ Miles / Driver )-7...42/7/ ,,A.„ Date ) Activity 5‘4,-(57,41‘*5.71/7 ' ' - -1 Miles 2- (--1 /( . , If/ Driver . ' ----f--- ' Date 3////L' Activity C'EA--4 T/--z-t Miles 4 L 1,',/ Driver Date Activity Miles . ) ( It '-/1"- ' I- ' "' 7 (44f t40t Driver 11-' i Date /2-1-=, Activity 1,(J(-vii> P *1 1-''ea Miles 1/4 ( Driver - Date Activity Miles Driver Date Activity Miles 711 2 / 1 .. 1 UNITED CITY OF YORKVILLE Memo To: Administration Committee From: Tony Graff, City inistrato�r CC: Mayor Prochaska, Aldermen, & Staff Date: 3/4/04 Re: Administration Vehicle Report for December 2003, January& February 2004 This is a summary report for the vehicle usage for the Administration vehicle: December 2003 115.6 miles January 2004 417.2 miles(2 meetings in Chgo and 1 in Kankakee) February 2004 225.1 miles ak/4-7 - 37//Ai 47t 3/� ` c 1 12/02/03 UNTED CITY OF YORKVILLE MILEAGE REPORT FORM (Please keep form in vehicle) *Push in trip button to reset trip mileage before and after use ‹..i./..,c4.--Ze /, .,- --- , • -7 s Driver . , / Dat Activity 177-e-p4-V' Miles -=--/----- e /e,.., / . • ( _ (is 1 4 ,,—') Driver AL _ Date ::' ' Activity 1./..4:, f / Driver -- :2-ri Date-2-14- Activity /(4-6--e-A` --'""/ ;</ t. Miles il_ Driver -11-1 ---i-e-- / , --/ Date 7 •-:--'1ctivity picz,,--e„,-;, / • ',..--t- Miles Driver ../j.-• / Date 1-4::-AXctivity i 7 .11,---'-' --Z---e, Miles 7 Ad_6 Driver ./ .44,- / Date2-*%ctivity 0//-e-e/ : A/-0,-/e7/0' les 4,-1----4.7. ... . Driver , `---/?-17--- Date77'j/LM/Activity /2---11--,------,- '-e---t--- Miles (1,' 1 , • • 1 , A Driver _;-.- ) '.;i , , ', ^,--27,i( f- Date;'--f://:/14 Activity-Le_ Lvi2,- r, I,: ).-;:,,,,t--,,Miles 9), `i ) Driver ,Af Date 2/k://, ctivity 44 it (:"Q--/:7 Miles 25, ( c....t.„ /475 4............._ i Driver ).--72-',/ / / / ' ' • • --.' Date • ctivity .4.- , --,;,,,,:„If_ 6-ecc Miles 7 / , ii ( e ..... /-1147 (...,,,x-- .4.,-.0,-,,,t..„„ DriverI!...-c,----,/ Date-'' ' AAtctivity 's_ ,L_':( Z,./ :%,,,-I Miles 11 Driver Dat Activity, ....' ,,e7 ,/, e /4> ' >i Iv14-/ / Miles 6/ 7 / ,,,24,i 1 ) 1 L,A--1 P/,,;, rs ,Rk ,., Driver , 12 Date /---- f-fictivity/ ./i.,/h-t-_,, f- -4- ter2 Miles // ,,•.,,,h.,e..• ti1,6/ ,----- / (•6"--,i ,, 4 -5-Xil I Driver /09 , i Date-'--12Activity ',i,"L6-0- 66.04-',,,, Miles 1V40. , 2 12/02/03 UNTED-CITY--OF-VORKVILLE.MILEAGE REPORT FORM (Please keep form in vehicle) *Push in trip button to reset trip mileage before and after use Driver Date' til 7,,,, Activity Y. L`�` , `fit Miles `� Miles V/V/(------ ---Driver � '' Date Zi".ikctivity iii c�•t S= � Driver / Date /2/7Activity 05—,../7;71'/Z-.1- - Miles 2. IT rzie-e"/;^.S t.,��i•✓L 1-442". Driver .,..,,,,e__ / Date_/7Activity/ r5/L' 7 / Miles `?L9 '7. fl Driver Date C/ Activity '%`iC LJ'�_c Iles ..04-7 _ Driver . Date /LKi Activity .{'� L"'>(ic4-k4 files -> • ' Driver / Date 0 Activity r�'t6fi �r - Miles -7 / / / Driver J __ Dateifi. Activity in'" l^'9 4��ni( Miles 2, S ri (f) Driver ,,,L Date 1/,/,/ 2_-Activity t i A-,� ' 64.-,3/ Miles /(11 Driver Date 0 5 Activity T1 tai l /e7>lIFT 01144''` Miles / 6 :\. / c-) r i DriverA ��,✓� Date Activity C-2-` 1 , - Miles Driver / Date ( 17 Activity ge'4/'--1s Miles // /1 % „,, e c i sir -t'--. (i2-1-2 ty g ) J2 Miles //7 �, Driver � ` i DateActivity Driver " Date L?Activity/1 ,— 1., 111L' ''' Miles 7 p 2 by It OUA e pOp p'� RG)L .� 1' $(*It flit v YORKVILLE POLICE DEPARTMEX T CHIEF OF POLICE804 Game Farm Road Phone (630) 553-4340 Harold O.Martin III Yorkville,Illinois 60560 Fax (630) 553-1141 Date: February 12, 2004 To: Chief Harold 0. Martin III From: S/Sergeant Ron Diederich Reference: Monthly Mileage Report During the month of January, 2004 the Yorkville Police Department logged a total of 19,984 miles. Individual miles are: ............._. ....-.. ..... ........ Monthly Current Reassign / Squad Vehicle Squad Usage Miles Miles,,, -' Replace Date M-1 2001 Ford Crown Victoria Patrol3,515 70,264 2004/2005 M-2 1996 Chevrolet Caprice Admin. 516 132,026; _. 2004/2005 M-3 1998 Ford Crown Victoria Admin. 203 1I7,713- 2003/2004 M-4 2002 Chevrolet Impala Patrol 1,725 42,856 2005/2006 M-5 1998 Ford Crown Victoria Admin. 1 045 111;165! 2003/2004 M-6 2003 Chevrolet Impala Chief 495 11,446 2007/2008 M-7 2001 Ford Crown Victoria D.A.R.E. 0 68140= ` 2004/2005 M-8 2004 Ford Crown Victoria Patrol 5,416 „i4,021 2007/2008 M-9 2000 Ford Crown Victoria Lieutenant 700 rv62,l89: 2004/2005 M-10 1991 Ford Thunderbird DARE 340 124,015: : �f%I OVA P� (...,),..:11W.G' i R Ef/F'..iile v •OLkDED 'M ‘� YORKVILLE POLICE DEPARTMENT CHIEFOFPOLICE 804 Game Farm Road Phone (630) 553-4340 Harold O.Martin III Yorkville,Illinois 60560 Fax (630) 553-1141 Date: March 9, 2004 To: Chief Harold 0. Martin III From: S/Sergeant Ron Diederich Reference: Monthly Mileage Report During the month of February, 2004 the Yorkville Police Department logged a total of 20,188 miles. Individual miles are: Monthly Current Reassign / Squad Vehicle Squad Usage Miles miles Replace Date M-1 2001 Ford Crown Victoria Patrol 2,639 72,903: 2004/2005 M-2 1996 Chevrolet Caprice Admin, 844 132,870 - 2004/2005 M-3 1998 Ford Crown Victoria Admin. 1,158 118,871- 2003/2004 M-4 2002 Chevrolet Impala Patrol 1,573 44,429 2005/2006 M-5 1998 Ford Crown Victoria Admin. 823 11 ,988 2003/2004 M-6 2003 Chevrolet Impala Chief 549 11,995 2007/2008 m-7 2001 Ford Crown Victoria D.A.R.E. 0 68,140 2004/2005 M-8 2004 Ford Crown Victoria Patrol 5,080 19,101 2007/2008 M 9 2000 Ford Crown Victoria Lieutenant 267 62,456 2004/2005 M-10 1991 Ford Thunderbird DARE 477 124,492 2004/2005 M-11 2003 Ford Crown Victoria Patrol Sgt. 1,238 31,811 2005/2006 m_12 1999 Ford Expedition Patrol/Trucks 1,417 47,504 _; 2009/2010 M-13 2001 Ford Crown Victoria K-9 1,169 39,962 2010/2011 1\4_14 2003 Ford Crown Victoria Patrol 1,459 43,170 2005/2006 M-15 2004 Ford Crown Victoria Patrol Sgt. 1,4958,424, 2007/2008 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer - .` Subject: Engineering Department-Vehicle Usage Date: March 1, 2004 Below find the status of the Engineering Department vehicles: 1998 Dodge Dakota Pickup Driven by Mike Robinson Odometer reading-69,782 miles Major maintenance work in past month-Catalytic converter replaced 1996 Lumina Sedan Driven by Joe Wywrot Odometer reading- 156,505 miles Major maintenance work in past month- none 1987 Chevrolet Pickup Driven by Bill Barkley Odometer reading- 119,235 miles Major maintenance work in past month-Front-end tie rods replaced; radiator and hoses replaced Per Section IV.A.12 of the Yorkville Vehicle Policy, please place this item on the next .�dniinistration ConumfJee ager a. If you have any questions regarding this matter, please see me, -7.)--e, i 3A/ 0Y- gritze,+--tA, 3///7 y Cc: Liz D'Anna, Deputy City Clerk MUTE�D CITY Oo�fF/��, YoORfMM=[L(�=IE of nlCll MEMO ME E 60560 Mons 630-553-952% FelK 630-553-62N Jwwate7i/o/ 6 n 9/to,( a4 14 :- Tony Graff 3ATF o Thursday, April 01, 2004 Vehicle Mileage Engineering Dept's vehicle mileage for 4-1-04 is: Vehicle Y-17, 1987 Chevy 1-Ton, used by Bill Barkley: 120,000 Vehicle #6, 1996 Dodge Dakota, used by Mike Robinson: 71,001. I don't have information for the vehicle Joe uses at this time. Mar 10 04 12: 26p Yorkville Recreation 630-553-4347 p• 1 PARK AND RECREATION DEPARTMENT Monthly Vehicle Use Report Month O C — M" Year L ?O, Vehicle Year Monthly ' Cumulative Mileage Replace Year Mileage Pick up Truck Ford 1999L1/40 2005 F150 Pick up truck Ford 2000 _ 2007 F350 \.�.,- .5 \ `, \ Pick up truck Ford 2003 2008 F 350 ` 2-11 a' . I c'. -2- One ton Dump 20032008 Truck .` L. . 3 , 3 Pick up Truck 2003 t y 2008 Ford F 150 _ GMC Safari 2000 ss\ 2007 8 passenger Van Chevy Impala 2003 ? 2008 V•51cK1-1\-1.---, Submitted by Due to Executive Director by 16`of month for the previous month's mileage report for every vehicle. CD A CD Ul I i N CD MONTHLY VEHICLE REPORT 20041 . A T ,., ID# YEAR MAKE I MODEL ' VIN NUMBER •• BEGINNING MILAGE MAR Y1 2002 FORD '350 UTILITY 102011 637 Y2 2000.FORD X550 DUMP 1 FDAF57F4YEE05072 20258, 522, Y3 2003 FORD F350 UTILITY'1 FDWF37S83ED42302 1 3964' 606 m Y4 1 2001 FORD; IF350 UT ILITY11FDSF31S51E060146 19308i 1000 m Y5 2001;FORD F250 UTILITY'1 FTNX21 S21 EB53058 27388 880 W Y6 2004jFORD 'F150 UTILITYI1 FDSF31 S51 ED8046 ! 4183 1161 W Y7 2004!FORD F150 UTILITYtt 20271 980 `' Y8 1 2003 FORD i F350 UTILITY 87261 192 Y9 i 1999'INTERNATION 14X2 1HTSDAANIYH252966 10122' 77 Y10 W 20031INTERNATIONAL '4X2 11HTDAAR74J083169 1716: 54 IY11 1 2002:INTERNATIONAL -4X2 `1HTWDAAR13JO52663 48871 20 Y12 I 2004 INTERNATIONAL 4X2 16 Y13 4 19981 INTERNATIONAL 6X4 I 1 HTSHAAR4XH660271 222161 232 Y14 2001;INTERNATIONAL 6X4 117941 174 Y15 1989 GMC 25001 78778 0 Y16 1998 DODGE _ DAKOTA 1 B7GG22XXWS529467 69761! 1381 Y17 1987 CHEVY C30 11 I chv34kxh-154013 119251r 749 { I0 m 0 { 0 c H r 1- 19 D c) m m N J? � 0 United City of Yorkville 1B® County Seat of Kendall County EST.�1a 1836 ll� 800 Game Farm Road ��, fn Yorkville, Illinois 60560 Q [- 0 Phone:630-553-4350 1,� ;:K v�� Fax:630-553-7575 ÷/, •.> �� DEPARTMENT OF BUILDING SAFETY MEMORANDUM DATE: March 8, 2004 TO: Tony Graff, City Administrator & Liz D'Ana, Deputy Clerk FROM: William A. Dettmer, ode Official SUBJECT: Installation of Automatic Doors In reviewing the proposed contract, I would recommend that we get several other bids. We also will be able to omit the cost by 50%, since the doors on the interior are going to be removed and will only be required to have the doors on the exterior opening. As for the recommendation of sliding glass doors, it is my opinion these doors are more costly to maintain and more expensive to install since the building was not designed for installation of a sliding glass door at this entrance. As you are aware, when this building was built, it was not a requirement to install a powered door. I believe a powered door is a good idea, but as I previously stated, we should get other bids on just the exterior door. (e- (YA -6- (g(Uf03/04 PROPOSED COST SAVINGS NEXTEL DIRECT CONNECT ONLY PLAN $1,574.57 Current Plan (see attached) $ 647.97 Direct Connect Only Plan $13.50/month per radio 250 direct connect minutes, per phone—without cellular option 43 Phones: $107.97 $35.99/mo. x 3 = 3 phones with cellular National Shared Value Plan 300 min. (Mayor, City Administrator, Police Chief) EkiC $540.00 $13.50/mo. x 40 phones with Direct Connect Only _ I PROPOSED PLAN COST SAVINGS $ 926.60 MONTHLY COST SAVINGS $11,119.20 ANNUAL COST SAVINGS ($926.60 x 12 mo. ) $ 33,357.60 COST SAVINGS ($11,119.20 x 3 yrs.) 02/04 UNITED CITY OF YORKVILLE NEXTEL PHONE USAGE TWO MONTH BILLING CYCLE SUMMARY Billing Period: October 18-November 17,2003 $1,778.26 Includes telecommunications Services,Nextel Direct Connect Messaging Charges, Unit Taxes, Fees&Assessments TOTAL OF 41 PHONES: 39 Phones @ $35.99 (National Shared Value 300 minutes/discounted rate plan) 2 Phones @ $40.49 (Local Connect—200 Minutes/discounted rate plan) November 18 -December 17,2003 $1,963.37 Includes telecommunications Services, Nextel Direct Connect Messaging Charges, Unit Taxes, Fees& Assessments TOTAL OF 42 PHONES: 39 Phones @$35.99 (National Shared Value 300 minutes/discounted rate plan) 2 Phones @$40.49 (Local Connect- 300 minutes/discounted rate plan) 1 Phone @$53.99 (National Shared—500 minutes/discounted rate plan) PHONE ADDED THIS BILLING CYCLE 03/04 NEXTEL PHONE CURRENT CELLULAR/DIRECT CONNECT PLAN 43 Phones: * 40 phones with cellular National Shared Value Plan 300 min. $ 35.99/mo. x 39 = $1,439,60 *2 phones Local Connect/300 minutes $ 40.49/mo. x 2 = $ 80.98 *1 phone National Shared/500 minutes $ 53.99/mo. x 1 $ 53.99 MONTHLY NEXTEL EXPENSE $1,574.57 Does not include telecommunications services, messaging option, unit taxes, fees or assessments * - Indicates Municipality Discounted Rate Plans PREVIOUS NEXTEL EXPENSES: Billing Period: October 18 —November 17, 2003 $ 1,778.26 Includes telecommunications services, • messaging option, unit taxes, fees or assessments Billing Period: November 18 —December 17, 2003 $ 1,963.37 Includes telecommunications services, messaging option, unit taxes, fees or assessments 03/11/04 NEXTEL PHONE DIRECT ONLY PLAN • Direct Connect Only Plan $13.50/month per radio 250 direct connect minutes, per phone —without cellular option 43 Phones: 3 phones with cellular National Shared Value Plan 300 min. $35.99/mo. x 3 = $107.97 (Mayor, City Administrator, Police Chief) 40 phones with Direct Connect Only $13.50/mo. x 4 = $ 540.00 MONTHLY NEXTEL EXPENSE: $ 647.97 Does not include telecommunications services, messaging option, unit taxes, fees or assessments • YORKVILLE Pr PARKS d RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdepAaol.corn Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: City Council From: Laura J. Brown, Executive Director Date: March 23, 2004 Re: Exemplary Employee Award Park Board Action from meeting of March 22, 2004. Park Board recommends the establishment of the Exemplary Employee Award and the appropriations of financial resources for funding of the program. Furthermore, the Park Board encourages the creation of this program as a City-wide program, and encourages the City Council to support this type of award and the development of eligibility requirements and selection methods for all departments of the City. In addition the Park Board is submitting an example of the Policy, procedure and award as an example. 1 • it `(OaxvtLLE WI: PARKS 3 RECREATION Yorkville Parks & Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: Y,orkrecdeoaci.corn Administration Office: 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 fax UNITED CITY OF YORKVILLE Park and Recreation Department Procedure Title: Exemplary Employee Award Fund EMPLOYEE PERFORMANCE RECOGNITION AWARD PROGRAM (03/2004 ) Policy A special award program has been instituted for outstanding contributions to the United City of Yorkville demonstrated by: innovation, discovery, extraordinary effort, significant financial savings, activity that adds to the quality or structure of the department or City, something that significantly changes how we do business, a new initiative, something that significantly enhances the quality of life for the residents of the United City of Yorkville in one of the following areas: park enhancement or development, the development of a major process or function of Department or City services, and/or significant programmatic contributions. Eligibility All full time employees of the United City of Yorkville Park and Recreation Department are eligible for an award. Procedures The Executive Director of Parks and Recreation, the Park Foreman, the Superintendent of Recreation, the Park Board or the Mayor can make nominations. An endorsed memo / recommendation must be forwarded to the Park Board for final evaluation and approval. The annual total amount dedicated for the award disbursement should be a minimum of $500 and a maximum of $2500. No employee would receive more than 50% of the maximum. The Park Board will determine the amount of an individual award. No one employee will be considered for an award in more than two successive years. PAYMENT METHOD The method of payment will be by a check signed by at least two members of the Park Board. 1hr_edco-il-I.=- MOBILE PAPER SHREDDING&RECYCLING March 11, 2004 Tony Graff United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 Dear Tony; Based on the input at the Department Head Meeting; the input provided from the Department heads by Annette; and the input from Molly during my visit to the Police Department offices, I feel we can provide the secure, efficient, document shredding services the city requires. The underlying reason, the Police Department appears to have such an extremely large volume of material, is due to the shredding process they are currently using. Generally, it will take the material that produces 8 —10 bags of the shredded material that comes from the Police Department's current shredder to fill one of our standard security consoles. (The plastic bags are generally 2/3Tas air.) The Chief is absolutely correct in his reason for shredding. The business reality is, Shred-co's shredding service will provide the document destruction the United City of Yorkville needs, that is secure, convenient, easy to implement and cost effective. Based on the specific needs of the Police Department and input from the Department Head's, I feel we can provide the service the City requires in a cost effective manner, every four weeks, as follows: Console Placement: 1 Standard Size Security Console Beecher Center 902 Game Farm Rd 1 Standard Size Security Cons:le Library 902 Game Farm Rd 6 Standard Size Security Consoles City Offices 800 Game Farm Rd 2 Standard Size Security Consoles Police Dept. 800 Game Farm Rd 2 Mini Consoles Police Dept. 800 Game Farm Rd Note: By adding one additional Standard Console to the PD's Squad Room, the need for shredding service to the City should be reduced from service every three weeks to every four weeks. This change will result in significant savings to the City. Cost for Service: Shred-co will provide the secure, on-site document shredding services required by the United City of Yorkville, at flat costs of$21.00 per console, per shredding service. There will be no additional charges for the Security Consoles, Recycling Fees or Trip Charges. 8102 Lemont Rd., Suite 800 Woodridge, IL 60517 Tel:630-633-9990 Fax:630-633-9999 Printed on Recycled Paper c9 Based on my recommendations the projected annual cost to the City for a secured, compliance orientated shredding service, will be: $3,276. I've enclosed our standard Customer Service Agreement for you review. What is the next step? Regards, Richard L. Guy Nka'4,!..hredc-cia MOBILE PAPER SHREDDING d RECYCLING CUSTOMER SERVICE AGREEMENT This CUSTOMER SERVICE AGREEMENT(the"Agreement") between Shred it International d/b/a"Shred-Co", and 6/A2.7' >'% C.7 : , r YC) G ±"' ("Customer")shall become effective this day of , 200 In consideration of the promises set forth in this Agreement,the parties agree as follows: 1. Definitions: For purposes of this Agreement, the terms set forth below will have the following meanings: 1.1 A"Certificate of Destruction"is a document that Shred-co provides to Customer as confirmation that the Document Collection and Destruction Process, as described in Section 2.2, has been completed with respect to certain Confidential Materials. 1.2 "Confidential Materials" are any materials, including documents that are placed within Shred-co's locked Security Consoles and/or Bins located on Customer's business premises. 1,3 "Locked Security Consoles and Bins"are secured storage containers designed for the day-to-day collection and storage of Customer's Confidential Materials. 1.4 "Shredded Material"consists of the waste material that is produced by Shred-co's mechanical shredding devices during the Document Destruction Process. 1.5 "Document Destruction Process"makes reference to the on-site,crosscut shredding process utilized by Shred-co. 1.6 "Service Fee"is the dollar amount Shred-co shall charge for its Document Collection and Destruction service. 2. Shred-co Services: Shred-co will provide the following services to Customer: 2.1 Equipment: Shred-co will provide and maintain a reasonable supply of Locked Security Consoles and/or Bins, and other related equipment for the collection and storage of Customer's Confidential Materials. 2.2 Document Collection and Destruction: Shred-co will: (a)physically collect Customer's Confidential Materials on a regularly scheduled basis,to be mutually determined by Shred-co and Customer; and (b)upon physical collection of the Confidential Materials,destroy,on or in reasonable proximity to Customer's business premises,the Confidential Materials through use of mechanical shredding devices(the'Document Destruction Process"). 2.3 Certification: At the conclusion of the Document Destruction Process,Shred-co will immediately provide Customer with a Certificate of Destruction. 2.4 Inspection Rights: Upon Customer's request, an authorized representative of Customer may, at any time, inspect the Document Destruction Process. 2.5 Document Disposal and Recycling: Shred-co will recycle or otherwise dispose of Customer's Shredded Material in the ordinary course of Shred-co's business. 3. Ownership of Equipment: The Locked Security Consoles and/or Bins, and any other equipment provided to Customer by Shred-co will at all times remain the property of Shred-co. Customer will have no interest in or rights to the Locked Security Consoles and/or Bins, or the other equipment provided by Shred-co. 4. Damaged Equipment: Customer will fully compensate Shred-co for any damage to,or loss of, the Locked Security Consoles or any other equipment supplied to Customer by Shred-co;except for any equipment loss or damage directly caused by Shred-co,which loss or damage shall be Shred-co's responsibility. 5. Service Fee: As a Service Fee, Customer will pay Shred-co the greater of: (a)$ /04 per service visit,or(b) $ //, a r! per C d a)-s'eY a F_ , and/or$ for each ^ Bag Security Bin,for each document collection,destruction and other related Services. Customer will pay the Collection and Destruction Fee within days of receiving an invoice for Services. 6. Term of Agreement: This Agreement will remain in force for a term of 12 months(s) (the"Initial Term"), and will automatically renew for an unlimited number of additional terms(a"Renewal Term")unless terminated by either party by 30 days written notice as described in Section 8. 7. Adjustment of Service Fees: At the end of the initial 12-month Period of Service, Shred-Co shall have the option to increase the Document Collection and Destruction Fee by y %per shredding service. 8. Default and Termination: 8.1 Should Customer fail to pay Shred-co in full for all Document Collection and Destruction Services within 120 days of the date of service, Shred-co shall have the option to terminate this Agreement, with 30 days written notice by Certified Mail, to the address of record. Customer will be responsible to pay all Service Fees incurred to date of termination. 8.2 Customer shall be entitled to not renew this Agreement,with 30 days written notice by Certified Mail to:The General Manager,Shred-co,8102 Lemont Road,Woodridge, II 60517. Under this provision,this Agreement shall remain in effect for the balance of its current term,with all balances due paid within 30 days of termination date. 8.3 Customer shall be entitled to terminate this Agreement for non-performance prior to the current expiration date with 30 days written notice by Certified Mail to:The General Manager, Shred-co,8102 Lemont Road, Woodridge, II 60517.Customer agrees to include a payment equal to all unpaid balances, and further agrees to pay the Service Fee for the final shredding service within 30 days of service. 9. Excused Performance: Shred-co will not be in breach of this Agreement where Shred-co's failure to provide service is due to circumstances beyond Shred-co's reasonable control including without limitation to strikes,wars, riots,civil commotion, fires,natural disasters and acts of government. 10. Assignment:Customer will not assign this Agreement without the written consent of Shred-co. 11. Jurisdiction:This Agreement is subject to the Laws of the State of Illinois, and contains all agreements and understandings between the parties. The parties have executed this Agreement as of Effective Date shown above. Shred-Co Customer By: By: Print: Print:: Title: Title: 2 02/12/04 RECOMMENDED PROCEDURES OR POLICY Personnel and City/Labor Attorney Review of Documents All United City of Yorkville documents (e.g., policies, ordinances, resolutions, addendums, codes, etc.) presented to the City Council must be reviewed and initialed by the City Attorney and/or Labor Attorney before final submittal to City Council for vote. If document has not been reviewed and approved by the appropriate Attorney, the document will be tabled until Attorney review has been completed and document is initialed and dated by Attorney. COMMITTEE: Attached is a form for your consideration, to assist in smooth flow of work Suggested procedures to assure City documents have been reviewed by appropriate personnel (Prepare a cover sheet or obtain a stamp indicating): A. Department Head Review: / /_ signature date Approved Approved with corrections as noted (see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) B. Staff Review: / / signature date Approved Approved with corrections as noted (see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) C. City Council Committee Chairman Review: / / signature date Approved Approved with corrections as noted (see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) D. Attorney Review: / / signature date Approved Approved with corrections as noted (see attachment and/or noted comments) Not Approved (see attachment and/or noted comments) • 02/11/04 UNITED CITY OF YORKVILLE RECOMMENDED PROCEDURES COMMITTEE OF THE WHOLE/CITY COUNCIL MEETING AGENDAS Due to the continued Committee of the Whole and City Council lengthened meeting agendas, the sequence of the meeting agendas will be as follows: 1) Public Hearings 2) Presentations 3) Public Comments 4) Mayor's Report (City Council Meetings) 5) City Council Committees (alphabetical order) a) Administration b) Economic Development c) Public Works d) Public Safety 6) Liaison Reports 7) Ad-Hoc Committees(alphabetical order) 8) Attorney 9) City Clerk (City Council Meetings) 10)City Treasurer (City Council Meetings) 11)City Departments (alphabetical order) a) Administration b) Finance c) Parks and Recreation d) Police e) Public Works 12)Additional Business 13) Executive Session (when required) Name of /--t, Name of City Organization Services Individual Contact Amount of Date Budget Line Item Name of Organization Requesting Title of Requesting City's Contribution Allocated to Organization Provides-b AContribution City Individual Contribution Contribution Made Contribution BlueCross BlueShield Health Insurance Renewal Rates FY 2004/2005 Current RENEWAL Current RENEWAL Current RENEWAL Employee Employee+ Employee Employee % Plan Employee Employee % Change + Spouse _ Spouse %Change + Children + Children Change HMO $247.94 $267.86 8.03% $519.55 $572.26 10.15% $510.76 $551.01 7.88% PPO $335.10 $388.67 15.99% $702.21 $830.34 18.25% $690.33 $799.53 15.82% Current RENEWAL Plan Family Family %Change HMO $782.38 $855.41 9.33% PPO $1,057.42 $1,241.21 17.38%