Facade Committee Packet 2004 04-21-04r ,
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u0, United City of Yorkville
County Seat of Kendall County
EST. _.1836 800 Game Farm Road
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FACADE COMMITTEE AGENDA
Wednesday, April 21, 2004
7:00 PM
City Conference Room
1. Approval/Correction of Minutes: January 29, 2003
2. 204 Heustis Street - Peter and Cheri Schag
3. 107 S. Bridge Street - Pat Beardsley
4. Additional Business
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t 0 United City of Yorkville
County Seat of Kendall County
EST% NI 1836 800 Game Farm Road
4 Yorkville, Illinois 60560
0 0�� 1 ei0 0 Phone:630-553-4350
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�LLE \‘' Fax:630-553-7575
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DEPARTMENT OF BUILDING SAFETY
MEMORANDUM
DATE: March 29, 2004
TO: Liz D'Anna, Deputy City Clerk
cle
FROM: Richard Scheffrahn, Chairman & William A. Dettme e Official
SUBJECT: Facade Committee
We are requesting a meeting for the Facade Committee to be set for April 21,
2004 at 7:00 p.m. to review two (2) items.
1. 204 Heustis Street—Applicant Peter and Cheri Schag.
2. 107 S. Bridge Street—owned by Pat Beardsley
All information for the first item is attached. The second item has been on our agenda
and previously distributed to the Board. If you need any further information, please let
me know.
Page 1of4
UNITED CITY OF YORKVILLE
FACADE COMMITTEE MINUTES
WEDNESDAY, JANUARY 29, 2003
7 P.M.
In Attendance:
Richard Scheffrahn, Johanna Byram, Tom Smith,Bill Dettmer, Mayor Art Prochaska and
Pat Beardsley
MINUTES
Tom Smith made a motion to approve the minutes from Oct. 28. Johanna Byram
seconded the motion. The motion was unanimously approved by a voice vote.
Fox Flooring—Review of Project
Committee Chairman Richard Scheffrahn said this project was started without specific
approval from the Façade Committee. But the committee decided it could be eligible to
go through the program once it is established what work has been done.
Bill Dettmer said the committee needs to establish what the payouts were for the project.
He said he contacted the building's owner Pat Beardsley and asked him to attend the
meeting.
The problem the committee is having is trying to calculate what was spent for what
projects. He said he hasn't been able to put together yet where he can pick up what the
payments are. For instance,he said one check to Fox Flooring lists several different
deductions. He said the checks that have been submitted show a fragmented picture.
He suggested that Beardsley get together with Fox Flooring to break down the costs of
each item purchased such as paint and all of the work that was done.
Beardsley said there are basically three checks that are under consideration and they are
all included. The first one was for$2,500 for three doors and the main window. The
second check was to Davis Builders for$6,000 for the siding and the outside front work.
Beardsley said they took out the existing front and put up a new one. He said he's not
sure how much Davis Builders can break that down. He said it was a realistic price.
The last check was written to Fox Flooring. Beardsley said it covered the removal of the
front wall, dumpsters. He said they also had to rent the lift to paint it and power wash it.
Then there was the actual painting of the building. He said he thinks it is a legitimate
cost.
Scheffrahn said there are a number of things the city program doesn't cover such as
internal work. Beardsley said all of the receipts submitted are for external work.
Page2of4
Dettmer said the Beardsleys took out a permit for a new facade,windows, doors, siding
and an 80-foot wall. However,he said he couldn't say what the Beardsleys paid for the
outside work. He said he received page 2 but not page 1 of the contract with Davis
Builders. The second page of the bill centers on the cost of the labor and materials at
$12,500. He said the costs don't jive with other projects the committee is working with.
"That's a lot of money,"he said.
Beardsley said that is what he paid.
Dettmer said he needs to put together what actual costs went into the facade itself. He
suggested he and Beardsley work on it together to try to figure it out.
Beardsley said the$2,500 defmitely went toward the facade.
Dettmer said the checks that he has and what work was done does not all add up together.
He said the city wouldn't pay for the wall inside the building. Beardsley said there was a
$4,000 check for inside the building that he did not turn in. Dettmer said he needs to look
at all of the checks
Mayor Art Prochaska said this is the problem that happens when business owners come
in arrears. He said it makes this more difficult.
Prochaska suggested that the city go over the entire project looking at everything
Beardsley did to the building. Beardsley said he did that when he turned the bills in.
Prochaska said that is what some of the other business owners have done when asking for
approval.
Dettmer commented that he would gladly work with Beardsley on the issue.
Prochaska suggested that Beardsley get all of the receipts together for the entire project
and meet with Dettmer. Dettmer can then report back to the board. While Beardsley has
submitted copies of checks he has written, there are no receipts.
Prochaska said no one has a problem working with Beardsley, but the committee has to
make sure its expenditures are justified.
Schreffrahn asked Tom Smith who has seen the building once it was completed, if it is a
fair representation of what the committee considers in its facade program. Smith said it is
a fair representation.
Robert Dearborn,211 S. Bridge St.
Scheffrahn said the request for reimbursement is for tuck-pointing, painting and a new
canopy.
•
Page 3of4
Dettmer said Robert Dearborn submitted all of his waters and copies of checks written.
Also,the city inspected the work that was done to the building.
Prochaska said that when the Façade Committee first started,they had before and after
pictures of the businesses. Dettmer said the city has a camera and he that beginning with
the next application,they will begin taking before and after pictures.
Dettmer said on this building the dentil block across the top of the building had to be
redone at a cost of$4,000. He added that it costs more for older buildings to be replicated
to their original looks.
Prochaska said the owners did a good job of bringing the building back to look like a
building of its age.
Byram made a motion to pay for half of the$16,012.39 cost for improving the front and
back of the building. Smith seconded the motion. The motion was unanimously approved
by roll call vote. Smith, Byram and Scheffrahn voted yes.
Sharon Rosher,202 S. Bridge St.
Dettmer said the canopy is up on the building for Yorkville Kitchen and Bath. He said the
canopy looks good. Smith agreed saying they did a very nice job.
Prochaska asked if the improvement met the criteria for the committee and fits in with the
1890s look of the building. He said it would be interesting to see how the improvement
fits in with the other planned improvements for the building.
Scheffrahn said the committee previously agreed to help cover the cost for a canopy. He
said it is a fantastic improvement to the area.
Byram made a motion to pay for half of the $3,700 cost of the awning. Smith seconded
the motion. The motion was unanimously approved by roll call vote. Byram, Smith and
Scheffrahn voted yes.
Byram said he also encourages the owners to continue with improvements at the rear of
the building.
Additional Business
*Prochaska said the city is working on finding another member for the committee. He
said he wants to put a form in the Record Newspaper for people to fill out if they are
interested in serving on a city committee.
*The next meeting will be Feb. 26.
*Scheffrahn said an example of an overlay ordinance is included in the meeting packets.
Dettmer said he went to the town where the sample ordinance is in effect. He said he
Page4of4
would resubmit an ordinance for the committee to review after getting comments from
the city's staff.
He added that the town that provided the sample ordinance is trying to discourage
commercial growth, which is why the ordinance is written the way it is. Yorkville does
not want to discourage commercial growth. However, the city would like to encourage
commercial growth with architectural enhancements, he said.
Prochaska said the sample ordinance is just a point to start with. He said the city
obviously wants to preserve the area along Route 47.
Also, Dettmer said the city is looking at drafting a monotony ordinance, which would
prevent homes in new developments from looking alike.
Smith made a motion to adjourn the meeting. Byram seconded the motion. The motion
was approved by voice vote. The meeting adjourned at 7:45 p.m.
Minutes respectfully submitted by Dina Gipe
Sent By; CITY OF YORKVILLE; 630-553-4350 Bldg/Zo;Mar-19-04 9:29; Page 2
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,. , ° United City of Yorkville
,.'_� County Seat of Kendall County "°°a°''
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tax 800 Game Farm Road
r - Yorkville.lltinois 60560
' h ,_ Q Phane:630-553.4350
'A e$ Fex:630-553-7575
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JtIE ‘ti FACADE PROGRAM REQUEST
APPLICATION
1. NAME OF APPLICANT(S): Nf-e• ' 4- 4c"cl. Aa y
ADDRESS ,--) . `f-L CC r PHONE # 41. -- 9 D/
2_ NAME(S)OF HOLDER OF LEGAL TITLE,IF NOT 4 1:
. PHONE#
3. IF LEGAL TITLE IS HELD TN A LAND TRUST,LIST THE NAMES OF ALL
HOLDERS OF ANY BENEFICIAL INTEREST THEREIN:
4. ADDRESS OF SUBJECT PROPERTY: __ ♦ Air ' 11 S f7
5. PRESENT ZONING CLASSIFICATION OF SUBJECT PARCEL; /
6. SUBMIT APPLICATION WITH FILING FEE OF $50.00.
7. SUBMIT 10 SET$OF ALL PERTINENT INFORMATION. THESE SETS MUST
INCLUDE COMPI.E FED NOTARIZED APPLICATION,DRAWING OF PROPOSED
NEW FACADE,NOTE DESIGN MUST MEET DESIGN CRITERIA(SEE
ORDINANCE),COPIES OF ALL BIDS FOR WORK TO 13E DONE,PHOTO COPIES
OF PHOTOS OF PRESENT FACADE,AND AREA LOCATION MAP,AND ON
SEPARATE PAPER AN EXPLANATION OF HOW THE DESIGN MEETS FACADE
PROGRAM CRITTtRIA ALL ITEMS MUST BE FOLDED FOR 10 X 13 ENVELOPE.
IN WITNESS WHEREOF THE FOLLOWING PETITIONER(S)HAVE SUBMITTED THIS
APPLICATION UNDER OATH, AND THAT TO THE BEST OF THEIR KNOWLEDGE ITS
CONTENTS ARE TRUE AND CORRECT.
PE TIO (S). Au wns t
1 property osignature must appear walla appF,arum
Se cifNE
, e c/J7(.410 ":1-,—
SUBSCRIBED AND SWORN IIFFOKEE MB 1}IIS
Y .DAY OFF ) b,;-t 4, ,20 (1 of
THIS APPLICATION MUST BE NOTARIZED NOTARY STAMP YAc,X+
__110 ENEKNOBCwaI
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ERED BY: Property information services 630'554.0368 ORDER NO. 04 C 56 %q7F OF I��1C0 ;.. FILE Nc
FOR: KRISTINE LARSEN, ATTY.
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In trying to meet the Facade Program Criteria, I will be using Earthtone
Color Oatmeal, using a Stucco Like Exterior (Drivit), Installing an Emerald
Green Canvas Type Awning, and also Installing Three (3) Antique White
Canopy type Warehouse Lighting Fixtures, & Trimmed in Emerald Green &
Antique White.
Pete Schag
•
SWORN STATEMENT FOR CONTRACTOR AND SUBCONTRACTOR
TO OWNER AND TO CHICAGO TITLE INSURANCE COMPANY Page Pages
State of Illinois l
Kendall rss
Frank Willman being fatsi duly sworn,or)oath deposes and
1.41,41
says Mat he is Owner
IPoamwl
Willman & Groesch General Contractor
Aoa,a.t sna-N;;;A„e 1
'nal_.�has
ronlract»�ln Pete Schag Owner..-.._,for
Facade Renovation
11.410 WHN '— --—•—
on me tonowing described premises in said County,to-wit. 204 HeuSt1S Yorkville, IL
fh/I.tof the purpose of Said contract,ten following pelicans have been contracted with,and have furnished,et are furnishing and preparing materials tor,and have done or are doing labor On$800 amprove•
man:.That there is this and to becdme due to them,respectively,the amounts set opposite their names lot materials or labor AS staled. That this statement is a lull.true and complete statement of all such persons.Ina
amounts paid and the amounts due or to become due to each.
1 2- 3 4 5 6 7
Amount Net of Balance to
Net
Amount
Become
Name and AdAddress Kind of Work Contract (Incl,oi Retention Previous Currant) Payments Aa y (Inc a
R t.)
T
Store Front
Willman & Groesch Door & Window $2, 700. 00
Drivit Facade $7, 500 . 00
Willman & Groesch
Canvas Canopy_ $ 969. 00
Willman & Groesch
Q-13- _Daar_-
012 .00
Willman & Growesch $1 , 012 .00
Warehouse $ 686. 00
Willman & Groesch Light Canopys
Asph&Jt. _ _ $1 , 900. 00
Willman & Groesch Parking
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