Library Board Packet 2004 03-08-04 Agenda
Yorkville Public Library
Board of Trustee
March 8, 2004
7:30 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Librarian Statistics
9. City Council Liaison /Human Resource
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Library Addition
12. New Business Ehlers & Associates,Inc/ Steve Larson
Financial Advisory Plan
Disaster Plan
Job Descriptions
13. Adjournment
Yorkville Public Library
Board of Trustees
February 9, 2004
7:30 P.M.
Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray, Gail
Gaebler, Carol LaChance, and Marilyn Vorderer. Members not present: Joseph Gruber
and Sandy Lindblom. Director Michelle Pfister and City Council Liaison Richard Sticka
were also in attendance.
Recognition of Visitors: Kathy Farren, from the Kendall County Record, and Mayor
Art Prochaska.
Amendments to the Agenda: none
Minutes: Marilyn Vorderer moved to approve the minutes as written. Marianne
Wilkinson seconded the motion. The motion carried.
Correspondence: The Secretary of State notified the library that it was awarded
$7,736.25 for the FY2004 Illinois Public Library Per Capita Grant.
Public Comment: none
Report of Treasurer: Six AOC Monitors were purchased for $2,700. Two payroll
reports were not included in the bill list. Russ Walter moved to approve the bill list, not
including payroll, which amounted to $9,844.09. Carol LaChance seconded the motion.
A roll call vote was taken. The motion carried unanimously.
The proposed revised city budget that was not approved by the board last month was the
proposed budget for 2003-2004. The Board approved that budget last June.
Report of Librarian: Total circulation was up by 191 at 4951. 68 new cards were
issued. 291 items were added to the collection, including 46 unabridged audio books.
Additional donations for the Joan Koehler Memorial were received: Allan Minor, $20;
Dukane Corporation, $100; Dixie Debord, $50; Opal Anderson, $10; Lynn Bauer, $30;
Anonymous, $100. A painting entitled The Garden of Prayer was purchased in
remembrance of Joan Koehler. The American Legion Auxiliary#486 donated $100. The
Gambro Family donated $25 in memory of Jenny Worzala.
The financial planner for the library addition project will attend the next board meeting
and present his operational cost estimate.
The newspaper article, "As suburbs continue to grow, so do libraries," was distributed at
the meeting.
The library received an as of yet undisclosed amount of money from the estate of Erma
Hardekopf.
City Council Liaison/Human Resource: Richard Sticka reported that the City Council
universally agreed that the building of the library addition is one of their priorities.
Standing Committees: Jo Ann Gryder appointed Russ Walter as Chairman of the
Library Expansion Committee.
Unfmished Business: The Kendall County Record received no letters from the public
after last week's press release about the library addition.
Russ Walter recommended that the Library Board pursue gathering information about the
referendum process. Russ agreed to contact Rick McCarthy from BCA about enlisting
his assistance.
The Mayor said that he was pleased with BCA's presentation to the City Council and
thanked the Board for its efforts. He recommended that the library host a night for the
public to view the plans and ask questions. After considering the possibility of going to
referendum, the Mayor suggested asking the City's financial consultant to come up with a
payment schedule which takes into account the increase in Yorkville's population over
time.
Russ Walter suggested putting the plans for the addition on the library's web site.
New Business: Russ Walter moved to adjust library employee salaries to reflect a base
pay of $8 per hour effective today. Carol LaChance seconded the motion. A roll call
vote was taken. The motion carried unanimously.
Russ Walter moved to increase the library director's expense limit for a single purchase
from $500 to $1000 without direct approval. Marilyn Vorderer seconded the motion. A
roll call vote was taken. The motion carried unanimously.
Three more computers will be purchased with development fees.
Adjournment: The meeting adjourned at 9:00 pm.
Minutes submitted by Kelly Murray.
DATE: 03/02/2004 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:06:22 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 11 PERIODS ENDING MARCH 31, 2004
FISCAL FISCAL o
ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
REVENUES
TAXES
82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 44,138.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 0.00 275,618.83 234,944.00 117.3
82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 2,645.46 3,000.00 88.1
82-000-40-00-4015 TRANSFER FROM GENERAL FUND 0.00 0.00 14,425.00 0.0
TOTAL TAXES 0.00 278,264.29 296,507.00 93.8
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING (12,800.00) 5,100.00 67,000.00 7.6
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS (12,800.00) 5,100.00 67,000.00 7.6
82-000-42-00-4260 COPY FEES 0.00 1,068.07 900.00 118.6
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 0.00 11,940.76 6,000.00 199.0
82-000-42-00-4286 RENTAL INCOME 0.00 867.50 1,000.00 86.7
TOTAL CHARGES FOR SERVICES (25,600.00) 24,076.33 141,900.00 16.9
FINES
82-000-43-00-4330 LIBRARY FINES 0.00 2,651.48 2,000.00 132.5
TOTAL FINES 0.00 2,651.48 2,000.00 132.5
MISCELLANEOUS
82-000-44-00-4432 SALE OF BOOKS 0.00 756.12 500.00 151.2
82-000-44-00-4450 MEMORIALS 0.00 7,591.86 1,000.00 759.1
TOTAL MISCELLANEOUS 0.00 8,347.98 1,500.00 556.5
INTERGOVERNMENTAL
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 7,700.00 0.0
TOTAL INTERGOVERNMENTAL 0.00 0.00 7,700.00 0.0
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 0.00 1,001.66 1,500.00 66.7
82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 172.24 1,250.00 13.7
DATE: 03/02/2004 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:06:22 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 11 PERIODS ENDING MARCH 31, 2004
FISCAL FISCAL
ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
TOTAL INTEREST 0.00 1,173.90 2,750.00 42.6
TOTAL REVENUES: (25,600.00) 314,513.98 452,357.00 69.5
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES-EMPLOYEES 0.00 107,735.12 168,000.00 64.1
82-000-50-00-5203 GROUP HEALTH INSURANCE 4,168.62 26,833.20 35,000.00 76.6
82-000-50-00-5204 GROUP LIFE INSURANCE 163.26 943.56 1,500.00 62.9
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 2,316.35 3,800.00 60.9
TOTAL PERSONNEL SERVICES 4,331.88 137,828.23 208,300.00 66.1
PROFESSIONAL SERVICES
82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0
82-000-61-00-5322 BONDING 0.00 381.00 1,300.00 29.3
82-000-61-00-5323 ATTORNEY 0.00 0.00 1,500.00 0.0
TOTAL PROFESSIONAL SERVICES 0.00 381.00 2,800.00 13.6
CONTRACTUAL SERVICES
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 290.00 1,793.09 4,000.00 44.8
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,487.66 3,000.00 82.9
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 68.47 68.47 1,500.00 4.5
82-000-62-00-5435 ELECTRICITY 322.61 923.28 2,500.00 36.9
82-000-62-00-5436 TELEPHONE 177.76 929.58 1,700.00 54.6
TOTAL CONTRACTUAL SERVICES 858.84 6,202.08 12,700.00 48.8
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 270.40 1,891.85 2,300.00 82.2
82-000-64-00-5604 TRAINING & CONFERENCES 205.00 380.00 500.00 76.0
82-000-64-00-5607 PUBLIC RELATIONS 0.00 433.90 600.00 72.3
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 614.22 1,000.00 61.4
TOTAL PROFESSIONAL DEVELOPMENT 475.40 3,319.97 4,400.00 75.4
DATE: 03/02/2004 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:06:22 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 11 PERIODS ENDING MARCH 31, 2004
FISCAL FISCAL %
ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 0.00 251.79 1,357.00 18.5
82-000-65-00-5806 LIBRARY SUPPLIES 377.66 3,920.83 5,500.00 71.2
82-000-65-00-5807 CUSTODIAL SUPPLIES 285.78 1,752.74 3,000.00 58.4
82-000-65-00-5808 POSTAGE & SHIPPING 111.00 407.00 900.00 45.2
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 21.00 300.00 7.0
82-000-65-00-5826 MILEAGE 37.50 290.25 500.00 58.0
82-000-65-00-5832 VIDEOS 221.06 715.72 800.00 89.4
82-000-65-00-5833 ALARM MONITORING 0.00 310.55 900.00 34.5
82-000-65-00-5834 LIBRARY PROGRAMMING 762.51 3,948.39 6,500.00 60.7
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 250.00 0.0
82-000-65-00-5836 BOOKS-ADULT 2,153.81 6,641.83 8,700.00 76.3
82-000-65-00-5837 BOOKS-JUVENILE 2,453.09 7,103.86 8,700.00 81.6
82-000-65-00-5838 BOOKS-AUDIO 0.00 697.98 3,700.00 18.8
82-000-65-00-5839 BOOKS-REFERENCE 0.00 4,182.64 8,700.00 48.0
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 193.51 15,085.41 67,000.00 22.5
82-000-65-00-5841 MEMORIALS/GIFTS 250.00 2,459.19 1,000.00 245.9
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 1,497.00 40,369.23 68,250.00 59.1
TOTAL OPERATIONS 8,342.92 88,158.41 186,057.00 47.3
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 0.00 6,799.69 7,500.00 90.6
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 0.00 8,553.21 12,600.00 67.8
TOTAL RETIREMENT 0.00 15,352.90 20,100.00 76.3
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0
82-000-75-00-7003 AUTOMATION 580.72 8,808.49 18,000.00 48.9
82-000-75-00-7703 BUILDING EXPANSION 0.00 7,600.25 0.00 (100.0)
TOTAL CAPITAL OUTLAY 580.72 16,408.74 18,000.00 91.1
TOTAL EXPENSES: 14,589.76 267,651.33 452,357.00 59.1
TOTAL FUND REVENUES (25,600.00) 314,513.98 452,357.00 69.5
TOTAL FUND EXPENSES 14,589.76 267,651.33 452,357.00 59.1
FUND SURPLUS (DEFICIT) (40,189.76) 46,862.65 0.00 100.0
DATE: 03/02/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:46:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
49921 02/18/04 01 PEST CONTROL 8200062005407 03/08/04 40.00
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
ALLVAC ALL VAC
40557 02/05/04 01 REPAIR HOOVER VAC 8200065005807 03/08/04 60.35
INVOICE TOTAL: 60.35
VENDOR TOTAL: 60.35
ATT AT&T
013104LIB 01/31/04 01 AT&T 8200062005436 03/08/04 27.65
INVOICE TOTAL: 27.65
021504LIB 02/15/04 01 AT&T 8200062005436 03/08/04 24.81
INVOICE TOTAL: 24.81
VENDOR TOTAL: 52.46
BAKTAY BAKER & TAYLOR
013104 01/31/04 01 BOOKS 8200065005837 03/08/04 2,453.09
INVOICE TOTAL: 2,453.09
013104LIB 01/31/04 01 BOOKS 8200065005836 03/08/04 2,038.04
INVOICE TOTAL: 2,038.04
VENDOR TOTAL: 4,491.13
BRADP BRADSTREET, PATRICIA
021104 02/11/04 01 MILEAGE 8200065005826 03/08/04 18.75
INVOICE TOTAL: 18.75
VENDOR TOTAL: 18.75
CAMBRIA CAMBRIA SALES COMPANY INC.
DATE: 03/02/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:46:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
CAMBRIA CAMBRIA SALES COMPANY INC.
18416 02/09/04 01 TOWELS/CLEANERS/KLEENEX 8200065005807 03/08/04 155.60
INVOICE TOTAL: 155.60
VENDOR TOTAL: 155.60
CDWG CDW COVERNMENT INC.
LF17924 01/08/04 01 PRINTSHOP SOFTWARE 8200065005840 03/08/04 94.44
INVOICE TOTAL: 94.44
LP30509 02/04/04 01 TONER 8200065005806 03/08/04 324.99
INVOICE TOTAL: 324.99
LS10120 02/11/04 01 BROTHER 1 YR EXTENSION 8200065005840 03/08/04 99.07
INVOICE TOTAL: 99.07
VENDOR TOTAL: 518.50
CHITRIB CHICAGO TRIBUNE
ACT#10394737 02/21/04 01 SUBSCRIPTION 8200064005603 03/08/04 114.40
INVOICE TOTAL: 114.40
VENDOR TOTAL: 114.40
COMED COMMONWEALTH EDISON
020604LIB 02/06/04 01 ELECTRICITY 8200062005435 03/08/04 322.61
INVOICE TOTAL: 322.61
VENDOR TOTAL: 322.61
COYGF CITY OF YORKVILLE-GENERAL FND
FEB/MARCH LIFE 03/02/04 01 FEB & MARCH 04' LIFE INSURANCE 8200050005204 03/08/04 163.26
INVOICE TOTAL: 163.26
FEB/MRCH HEALTH 03/02/04 01 FEB & MARCH 04' HEALTH INS 8200050005203 03/08/04 4,168.62
INVOICE TOTAL: 4,168.62
DATE: 03/02/04 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:46:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
COYGF CITY OF YORKVILLE-GENERAL FND
REPAY OVERPMT 02/28/04 01 REFUND OVERPAYMENT 8200042004211 03/08/04 12,800.00
02 REFUND OVERPAYMENT 8200042004215 12,800.00
INVOICE TOTAL: 25,600.00
VENDOR TOTAL: 29,931.88
CRIMSON CRIMSON MULTIMEDIA DIST. INC.
3250A 01/29/04 01 BOOKS 8200065005836 03/08/04 115.77
INVOICE TOTAL: 115.77
VENDOR TOTAL: 115.77
DEBORD DEBORD, DIXIE
MILEAGE 03/01/04 01 MILEAGE 8200064005604 03/08/04 75.00
INVOICE TOTAL: 75.00
TRAINING 02/28/04 01 TRAINING CONFERENCE 8200064005604 03/08/04 70.00
INVOICE TOTAL: 70.00
VENDOR TOTAL: 145.00
FELTSR FELTES, RITA
022004 02/20/04 01 MILEAGE 8200065005826 03/08/04 18.75
INVOICE TOTAL: 18.75
VENDOR TOTAL: 18.75
GAYLORD GAYLORD BROTHERS
536952 02/02/04 01 FLANNELBOARD STORYCASE 8200065005834 03/08/04 347.49
INVOICE TOTAL: 347.49
VENDOR TOTAL: 347.49
HERITAGE HERITAGE TRAIL LIBRARY SYSTEM
1158-001 02/17/04 01 AUTOMATION 8200075007003 03/08/04 576.67
INVOICE TOTAL: 576.67
VENDOR TOTAL: 576.67
DATE: 03/02/04 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:46:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ILCENTRY ILLINOIS CENTURY NETWORK
5542 02/16/04 01 AUTOMATION 8200075007003 03/08/04 4.05
INVOICE TOTAL: 4.05
VENDOR TOTAL: 4.05
ILOCLC ILLINOIS OCLU USERS GROUP
WORKSHOPS 02/28/04 01 TRAINING/CONFERENCE 8200064005604 03/08/04 60.00
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
INNOVA INNOVA MGMEDIA SYSTEMS
YPL022404 02/24/04 01 WORKSTATIONS 8200065005842 03/08/04 1,497.00
INVOICE TOTAL: 1,497.00
VENDOR TOTAL: 1,497.00
JEWEL JEWEL-OSCO
022404 02/24/04 01 CUSTODIAL SUPPLIES 8200065005807 03/08/04 69.83
02 PROGRAM SUPPLIES 8200065005834 59.05
INVOICE TOTAL: 128.88
VENDOR TOTAL: 128.88
KOPY KOPY KAT COPIER
26779 02/03/04 01 COPIER MAINTENANCE 8200062005412 03/08/04 68.47
INVOICE TOTAL: 68.47
VENDOR TOTAL: 68.47
OFFWORK OFFICE WORKS
48772 02/09/04 01 CARDS 8200065005806 03/08/04 28.14
INVOICE TOTAL: 28.14
49856 02/27/04 01 DISKS/CLIPS/FILES 8200065005806 03/08/04 24.53
INVOICE TOTAL: 24.53
VENDOR TOTAL: 52.67
DATE: 03/02/04 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 09:46:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
PFISTM PFISTER, MICHAELEEN
020704 02/07/04 01 REIMBURSE PROGRAM SUPPLIES 8200065005834 03/08/04 22.15
INVOICE TOTAL: 22.15
022404 02/24/04 01 REIMBURSE PROGRAM SUPPLIES 8200065005834 03/08/04 22.13
INVOICE TOTAL: 22.13
MEMORIAL-KOEHLR 02/28/04 01 REIMBURSE KOEHLER MEMORIAL 8200065005841 03/08/04 250.00
INVOICE TOTAL: 250.00
VENDOR TOTAL: 294.28
SBC SBC
021604 02/16/04 01 TELEPHONE 8200062005436 03/08/04 125.30
INVOICE TOTAL: 125.30
VENDOR TOTAL: 125.30
SERVMASC SERVICEMASTER COMMERCIAL
122401 02/01/04 01 FEB JANITORIAL SERVICES 8200062005407 03/08/04 250.00
INVOICE TOTAL: 250.00
VENDOR TOTAL: 250.00
SUBCHNEW SUBURBAN CHICAGO NEWSPAPERS AD
ACT#2609068 02/28/04 01 SUBSCRIPTION 8200064005603 03/08/04 156.00
INVOICE TOTAL: 156.00
VENDOR TOTAL: 156.00
UPSTART UPSTART
8159300-001 01/30/04 01 PHOTO FRAME/MAGAZINE/GUIDES 8200065005834 03/08/04 47.81
INVOICE TOTAL: 47.81
VENDOR TOTAL: 47.81
WALMART WALMART COMMUNITY
DATE: 03/02/04 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 09:46:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
WALMART WALMART COMMUNITY
022804LIB 02/28/04 01 VIDEOS 8200065005832 03/08/04 221.06
02 PROGRAM SUPPLIES 8200065005834 263.88
INVOICE TOTAL: 484.94
VENDOR TOTAL: 484.94
YOPOST YORKVILLE POSTMASTER
022804LIB 02/28/04 01 STAMPS 8200065005808 03/08/04 111.00
INVOICE TOTAL: 111.00
VENDOR TOTAL: 111.00
CITY OF YORKVILLE JANUARY 2004' PAYROLL 10,794.78
CITY OF YORKVILLE FEBRUARY 2004' PAYROLL 11 ,297.50
TOTAL ALL INVOICES = $62,282.04
DATE: 03/01/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 13:42:37 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NAME
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 02/07/2004 TO 02/07/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 12.500 105.50 78.500 662.54
TOTAL: 12.500 105.50 78.500 662.54
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 32.500 397.15 101.000 1,234.22
TOTAL: 32.500 397.15 101.000 1,234.22
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 56.000 560.00 248.000 2,480.00
VAC VACATION 24.000 240.00 40.000 400.00
TOTAL: 80.000 800.00 288.000 2,880.00
FELTESR FELTES, RITA REG REGULAR HOURS 80.000 800.00 280.000 2,800.00
TOTAL: 80.000 800.00 280.000 2,800.00
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 13.000 109.72 60.000 506.40
TOTAL: 13.000 109.72 60.000 506.40
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 25.000 193.50 117.500 909.45
TOTAL: 25.000 193.50 117.500 909.45
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 17.000 114.92 57.500 392.18
TOTAL: 17.000 114.92 57.500 392.18
JAHPM JAHP, MARGARET REG REGULAR HOURS 32.500 260.98 85.500 686.57
TOTAL: 32.500 260.98 85.500 686.57
MANNB MANNING, BARBARA REG REGULAR HOURS 35.000 267.40 87.000 670.62
TOTAL: 35.000 267.40 87.000 670.62
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 13.000 87.88 51.000 347.16
TOTAL: 13.000 87.88 51.000 347.16
MINORA MINOR, ALLAN REG REGULAR HOURS 31.500 354.38 110.500 1,243.14
TOTAL: 31.500 354.38 110.500 1,243.14
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 80.000 1,470.40 288.000 5,293.44
TOTAL: 80.000 1,470.40 288.000 5,293.44
SPRAINS SPRAIN, BARBARA REG REGULAR HOURS 13.000 96.46 47.500 352.45
TOTAL: 13.000 96.46 47.500 352.45
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
DATE: 03/01/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 13:42:38 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NAME
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 02/07/2004 TO 02/07/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 4.000 73.52
HOL HOLIDAY 96.000 1,228.16
REG REGULAR HOURS 441.000 4,818.29 1,612.000 17,578.17
SCK SICK-TIME 8.000 80.00
VAC VACATION 24.000 240.00 40.000 400.00
TOTALS: 465.000 5,058.29 1,760.000 19,359.85
DATE: 03/01/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 13:43:45 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NAME
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 02/21/2004 TO 02/21/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 27.000 227.88 78.500 662.54
TOTAL: 27.000 227.88 78.500 662.54
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 24.000 293.28 101.000 1,234.22
TOTAL: 24.000 293.28 101.000 1,234.22
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 56.000 560.00 248.000 2,480.00
HOL HOLIDAY 8.000 80.00 32.000 320.00
VAC VACATION 16.000 160.00 40.000 400.00
TOTAL: 80.000 800.00 320.000 3,200.00
FELTESR FELTES, RITA REG REGULAR HOURS 72.000 720.00 280.000 2,800.00
HOL HOLIDAY 8.000 80.00 32.000 320.00
TOTAL: 80.000 800.00 312.000 3,120.00
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 18.000 151.92 60.000 506.40
TOTAL: 18.000 151.92 60.000 506.40
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 23.500 181.89 117.500 909.45
TOTAL: 23.500 181.89 117.500 909.45
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 14.500 101.50 57.500 392.18
TOTAL: 14.500 101.50 57.500 392.18
JAHPM JAHP, MARGARET REG REGULAR HOURS 20.000 160.60 85.500 686.57
TOTAL: 20.000 160.60 85.500 686.57
MANNB MANNING, BARBARA REG REGULAR HOURS 16.500 132.00 87.000 670.62
TOTAL: 16.500 132.00 87.000 670.62
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 10.000 70.00 51.000 347.16
TOTAL: 10.000 70.00 51.000 347.16
MINORA MINOR, ALLAN REG REGULAR HOURS 27.000 303.75 110.500 1,243.14
TOTAL: 27.000 303.75 110.500 1,243.14
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 72.000 1,323.36 288.000 5,293.44
CMP COMP-TIME 4.000 73.52 4.000 73.52
HOL HOLIDAY 8.000 147.04 32.000 588.16
TOTAL: 84.000 1,543.92 324.000 5,955.12
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 11.000 81.62 47.500 352.45
TOTAL: 11.000 81.62 47.500 352.45
DATE: 03/01/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 13:43:45 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NAME
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 02/21/2004 TO 02/21/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 4.000 73.52 4.000 73.52
HOL HOLIDAY 24.000 307.04 96.000 1,228.16
REG REGULAR HOURS 391.500 4,307.80 1,612.000 17,578.17
SCK SICK-TIME 8.000 80.00
VAC VACATION 16.000 160.00 40.000 400.00
TOTALS: 435.500 4,848.36 1,760.000 19,359.85
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
DECEMBER 31, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE =
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE _
$217,227.23
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$77,022.01
TOTAL AMOUNTS = $295,370.94
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
JANUARY 31, 2004
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE=
$1,009.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE =
$212,338.83
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE _
$73,152.64
TOTAL AMOUNTS = $286,501.17
Sheet1
February
Circulation Adult Children
Book Fiction 925 1456 2381
Book Non-Fiction 632 535 1167
Audio Books 267 14 281
Video 9 52 61
AV 12 38 50
Kit 105 105
Magazine 105 11 116
Sheet Music
Ref- Book
HTLS - Books sent to other libraries 198 74 272
HTLS - Books sent to our library 224 62 286
Dial-A-Story 149 149
Total Circulation 2372 2496 4868
Gain Over Previous Year 317
Loss Over Previous Year
Registration Current Month
Adult 50
Juvenile 9
Non-Resident Taxpayer 1
Non -Resident 5
Senior Citizen
Summer Card
Non-System Libraries 65
Total
Resources Added Adult Juvenile Easy
Books Fiction 37 20 28
Books Non-Fiction 29 30
Large Print
Audio Books 6 4
DVD's 4
Video 2
Reference
Kits
Sheet Music 28
TOTAL 188
Page 1
February
Public Relations Articles - Kendall Country Record
Photos - Kendall Country Record
Meetings, Conferences Internet Reference/HTLS /Bradstreet
Workshops HTLS Craft Workshop /Feltes
Programs, Activities Number Attending
Adult Book Discussion 8
High School Book Club 2
Jr. Book Club 9
Open Story Time 15
Open Craft Day 15
Jr. High Visit/ 5th 6th 12
Toddler Time 8
Jr, High Class Visit 13
Leap Frog Craft Day 17
Volunteers Jodi Ward
Gifts and Memorial
RI
GGS & CO.
Riggs&Co.
6805 Old Dominion Drive,3rd Floor
McLean,VA 22101
Fax:(703)506-2771
Margaret Mees (703) 506-2780
email address: peggy mees@riggsbank.com
February 5, 2004
Erma Hardekopf Music Lending Library
of the Yorkville, Illinois Public Library
902 Game Farm Road
Yorkville, IL 60560
Attn: Michelle Pfister
Re: Ruth A. Kovacevich Trust under Agreement
Account Number 48-0042-01-9
Dear Ms. Pfister:
As the notice to creditors'period expired on January 15, 2004, we are now in a position to
pay the cash bequest left to the Erma Hardekopf Music Lending Library of the Yorkville,
Illinois Public Library by Mrs. Kovacevich. Therefore, I am enclosing a check in the
amount of$5,000.00 representing full payment of the amount bequeathed to your
organization.
Kindly acknowledge receipt by signing the enclosed copy of this letter and returning to
me in the envelope provided. Please contact me if you have any questions.
Sincerely,
Margaret Mees
Managing Director
/mm
Enclosures