Library Board Packet 2004 04-12-04 Agenda
Yorkville Public Library
Board of Trustee
April, 2004
7:30 P.M.
1. Roll Call
2. Recognition of Visitors
3.Amendments to the Agenda
4, Minutes
S. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Librarian Statistics
9. City Council Liaison/Human Resource
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Library Addition
12. New Business Public Notice
13. Executive Session For the purpose of considering information
regarding the appointment,employment,or
dismissal of an employee or officer.
14. Adjournment
Yorkville Public Library
Board of Trustees
March 8, 2004
7:30 pm
Roll Call:
Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray, Gail
Gaebler, Joseph Gruber, and Sandy Lindblom.
Members not present: Carol LaChance and Marilyn Vorderer
Director Michelle Pfister and City Council Liaison Richard Sticka were also in
attendance.
Recognition of Visitors: Steve Larson, Ehlers & Associates.
Amendments to the Agenda: Jan Trons.
Human Resource Commission correspondence.
Minutes: Gail Gaebler moved to approve the minutes as written. Marianne Wilkinson
seconded the motion. The motion carried.
Correspondence: It was determined that $5,000 was donated to the library from the
Hardecopf estate.
Public Comment: none
Report of Treasurer: The city overpaid the library$25,600 for development fees.
The year to date totals on the expense report are not correct. Michelle Pfister will check
with Tracy about the matter.
Russ Walter moved to approve the bill list for January and February for the amount of
$62,282.04. The motion was seconded. A roll call vote was taken. The motion carried
unanimously.
Report of Librarian: Total circulation was up 317 at 4868. 68 new cards were issued.
188 new items were added to the collection, 28 of them were sheet music.
The high school and junior high book clubs both met this month.
April is National Library Week.
Jan Essex is a new employee. Her starting salary is $7.50.
Hometown Days will be held at the Beecher Center this year. Next month the Board will
decide whether or not to close the library on that day.
City Council Liaison/Human Resource: none
Standing Committees: The Personnel Committee will meet on March 22, 2004 at 7:00
pm at the library.
Unfinished Business: Steve Larson with Ehlers & Associates, Inc. presented the
Financial Planning Report for a Major Expansion to the Library to the Board. The report
details the Yorkville Library's plan to seek project approval via referendum on November
2, 2004. Four different projections of revenues and expenditures are outlined in the
report. These are based upon five variables: higher salaries, additional staff, high EAV
and impact fees, property tax revenue based on a$ .15 operating tax rate or the tax cap,
and who pays IMRF and FICA. The estimated total project cost and bond issue amount
range from $8,575,000 to $8,750,000 and will be spread over a period of up to 20 years.
Larson recommends relying on growth for operating cost increases. He estimates project
completion to be in the spring of 2007. Ideally, for the repayment of bonds the property
tax revenue will be based upon a$ .15 operating tax rate, the City will pay the IMRF and
FICA, and there will be high EAV and impact fees.
New Business: The updated Disaster Plan was provided to the Board members who
were asked to replace the old plan with the new.
Michelle Pfister is currently working on job descriptions for positions that will be
opening up once the addition is completed.
Jan Trons, a valued patron, passed away.
The Human Resources Commission approached Gail Gaebler and has offered to assist
with the building addition process.
Adjournment: 9:45 pm
•
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 1
T=ME: 16:35:34 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/12/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
49998 03/22/04 01 SERVICE CALL - ON SITE SERVICE 8200062005407 04/12/04 40.00
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
ATT AT&T
022904LIB 02/29/04 01 BUSINESS SERVICE 8200062005436 04/12/04 26.41
INVOICE TOTAL: 26.41
031504LIB 03/15/04 01 LONG DISTANCE 8200062005436 04/12/04 24.81
INVOICE TOTAL: 24.81
VENDOR TOTAL: 51.22
BAKTAY BAKER & TAYLOR
031904LIB 03/19/04 01 REFERENCE BOOKS 8200065005839 04/12/04 594.43
INVOICE TOTAL: 594.43
032204 03/22/04 01 REFERENCE BOOKS 8200065005839 04/12/04 78.65
INVOICE TOTAL: 78.65
032204LIB 03/22/04 01 REFERENCE BOOKS 8200065005839 04/12/04 225.13
INVOICE TOTAL: 225.13
032404LIB 03/24/04 01 REFERENCE BOOKS 8200065005839 04/12/04 91.18
INVOICE TOTAL: 91.18
032604 03/26/04 01 ADULT BOOKS 8200065005836 04/12/04 1,422.23
INVOICE TOTAL: 1,422.23
032604L03/26/04 01 REFERENCE BOOKS 8200065005839 04/12/04 450.26
INVOICE TOTAL: 450.26
032604LIB 03/26/04 01 JUVENILE BOOKS 8200065005837 04/12/04 1,546.32
INVOICE TOTAL: 1,546.32
VENDOR TOTAL: 4,408.20
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 16:35:34 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/12/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BIGKIDS BIG KIDS PRODUCTIONS, INC.
31690A 03/22/04 01 AUDIO BOOKS 8200065005838 04/12/04 85.70
INVOICE TOTAL: 85.70
VENDOR TOTAL: 85.70
CAMBRIA CAMBRIA SALES COMPANY INC.
18583 03/04/04 01 CUSTODIAL SUPP: KITCHEN TOWELS 8200065005807 04/12/04 78.00
INVOICE TOTAL: 78.00
18690 03/19/04 01 CUSTODIAL SUPPLIES/COPY PAPER 8200065005807 04/12/04 249.71
INVOICE TOTAL: 249.71
VENDOR TOTAL: 327.71
COMED COMMONWEALTH EDISON
030904LIB 03/09/04 01 SERVICE DATES 2/3/04-3/3/04 8200062005435 04/12/04 199.46
INVOICE TOTAL: 199.46
040104LIB 04/01/04 01 SERVICE FROM 3/3/04-3/31/04 8200062005435 04/12/04 115.54
INVOICE TOTAL: 115.54
VENDOR TOTAL: 315.00
COYGF CITY OF YORKVILLE-GENERAL FND
APR LIFE 04/08/04 01 APRIL 2004 LIFE INSURANCE 8200050005204 04/12/04 81.63
02 APRIL 2004 HEALTH INSURANCE 8200050005203 2,084.31
INVOICE TOTAL: 2,165.94
VENDOR TOTAL: 2,165.94
CRABTREE CRABTREE PUBLISHING COMPANY
262840 03/09/04 01 JUVENILE BOOKS 8200065005837 04/12/04 379.05
INVOICE TOTAL: 379.05
VENDOR TOTAL: 379.05
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 16:35:34 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/12/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
CRIMSON CRIMSON MULTIMEDIA DIST. INC.
3568A 02/24/04 01 AUDIO BOOKS 8200065005838 04/12/04 116.00
INVOICE TOTAL: 116.00
3837A 03/23/04 01 AUDIO BOOKS 8200065005838 04/12/04 115.77
INVOICE TOTAL: 115.77
VENDOR TOTAL: 231.77
DEBORD DEBORD, DIXIE
031104LIB 03/11/04 01 CATALOG WORKSHOP, 50 MILES 8200065005826 04/12/04 18.75
INVOICE TOTAL: 18.75
040804LIB 04/08/04 01 200MI: WORKSHOP IN NORMAL, IL 8200065005826 04/12/04 75.00
INVOICE TOTAL: 75.00
VENDOR TOTAL: 93.75
DEMCO DEMCO, INC.
1570673 03/23/04 01 SUBJECT CLASSIFICATION LABELS 8200065005806 04/12/04 5.36
INVOICE TOTAL: 5.36
VENDOR TOTAL: 5.36
FELTSR FELTES, RITA
0319032004 03/20/04 01 HTLS WORKSHOP 8200065005826 04/12/04 37.50
INVOICE TOTAL: 37.50
032604LIB 03/26/04 01 IN YOUR STORY BAG CONFERENCE 8200064005604 04/12/04 25.00
INVOICE TOTAL: 25.00
0416172304LIB 04/07/04 01 TOTAL 120 MILES 8200065005826 04/12/04 45.00
INVOICE TOTAL: 45.00
VENDOR TOTAL: 107.50
GAYLORD GAYLORD BROTHERS
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 16:35:34 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/12/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
GAYLORD GAYLORD BROTHERS
562258 03/23/04 01 SLIT BK JACKET COVER 8200065005806 04/12/04 35.24
INVOICE TOTAL: 35.24
VENDOR TOTAL: 35.24
HENNE HENNE CONSTRUCTION & ELECTRIC
23852 03/02/04 01 REPAIR SIGN: LABOR, 3 BULBS 8200062005407 04/12/04 118.14
INVOICE TOTAL: 118.14
VENDOR TOTAL: 118.14
HERITAGE HERITAGE TRAIL LIBRARY SYSTEM
1196-001 03/15/04 01 COMPUTER RM STAFF, SVC, SUPPL 8200075007003 04/12/04 556.67
INVOICE TOTAL: 556.67
VENDOR TOTAL: 556.67
HIGHSMIT HIGHSMITH, INC.
8232275-001 03/16/04 01 BOARD GAMES 8200065005834 04/12/04 102.34
INVOICE TOTAL: 102.34
VENDOR TOTAL: 102 .34
ILCENTRY ILLINOIS CENTURY NETWORK
5930 03/15/04 01 FILTERING SERVICE 8200075007003 04/12/04 4.05
INVOICE TOTAL: 4.05
VENDOR TOTAL: 4.05
JEWEL JEWEL-OSCO
033004 03/30/04 01 SUPPLIES 8200065005834 04/12/04 14.88
INVOICE TOTAL: 14.88
040104 04/01/04 01 CUSTODIAL SUPPLIES 8200065005807 04/12/04 134.93
INVOICE TOTAL: 134.93
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 16:35:34 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/12/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
JEWEL JEWEL-OSCO
040204 04/02/04 01 SUPPLIES 8200065005834 04/12/04 33.97
INVOICE TOTAL: 33.97
VENDOR TOTAL: 183.78
KCREC KENDALL COUNTY RECORD
483 02/29/04 01 CLASSIFIED AD 8200065005810 04/12/04 16.00
INVOICE TOTAL: 16.00
VENDOR TOTAL: 16.00
LADYDEE LADY DEE'S VICTORIAN TEAS
040804LIB 04/08/04 01 MORNING TEA 13 GUESTS 8200064005616 04/12/04 231.12
INVOICE TOTAL: 231.12
VENDOR TOTAL: 231.12
LIBSTORE THE LIBRARY STORE, INC.
472928 03/05/04 01 POSTERS, BAGS, MUG 8200065005834 04/12/04 196.92
INVOICE TOTAL: 196.92
VENDOR TOTAL: 196.92
OFFWORK OFFICE WORKS
50803 03/16/04 01 LIBRARY SUPPLIES 8200065005806 04/12/04 120.19
INVOICE TOTAL: 120.19
51103 03/22/04 01 SHEET PROTECTORS 8200065005806 04/12/04 299.00
INVOICE TOTAL: 299.00
51499 03/29/04 01 TAPE, BOOK 8200065005806 04/12/04 139.20
INVOICE TOTAL: 139.20
51636 03/31/04 01 LIBRARY SUPPLIES 8200065005806 04/12/04 138.53
INVOICE TOTAL: 138.53
VENDOR TOTAL: 696.92
•
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 16:35:34 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/12/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
PEREGRIN LAW OFFICES OF PEREGRINE,STIME
32429 03/31/04 01 GENERAL LEGAL SERVICES 8200061005323 04/12/04 195.00
INVOICE TOTAL: 195.00
VENDOR TOTAL: 195.00
PFISTM PFISTER, MICHAELEEN
03122204LIB 03/22/04 01 HTLS MEETINGS 8200065005826 04/12/04 37.50
INVOICE TOTAL: 37.50
VENDOR TOTAL: 37.50
SBC SBC
312Z89584103 03/16/04 01 MONTHLY TELEPHONE SERVICE 8200075007003 04/12/04 125.30
INVOICE TOTAL: 125.30
630553150402 02/25/04 01 TELEPHONE SERVICE 8200062005436 04/12/04 29.22
INVOICE TOTAL: 29.22
630553150403 03/25/04 01 MONTHLY TELEPHONE BILL 8200062005436 04/12/04 28.04
INVOICE TOTAL: 28.04
630553920502 02/25/04 01 MONTHLY TELEPHONE SERVICE 8200062005436 04/12/04 19.21
INVOICE TOTAL: 19.21
630553920503 03/25/04 01 MONTHLY TELEPHONE SERVICE 8200062005436 04/12/04 19.00
INVOICE TOTAL: 19.00
VENDOR TOTAL: 220.77
SERVMASC SERVICEMASTER COMMERCIAL
122602 03/01/04 01 MONTHLY JANITORIAL SERVICES 8200062005407 04/12/04 125.00
INVOICE TOTAL: 125.00
VENDOR TOTAL: 125.00
UPSTART UPSTART
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 16:35:34 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/12/2004
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
UPSTART UPSTART
8198464-001 03/01/04 01 MOUSE PADS, ACTIVITY GUIDE 8200065005834 04/12/04 317.50
INVOICE TOTAL: 317.50
VENDOR TOTAL: 317.50
WALMART WALMART COMMUNITY
022604LIB 02/26/04 01 STICKERS, DYE CUTS 8200065005807 04/12/04 51.94
INVOICE TOTAL: 51.94
VENDOR TOTAL: 51.94
YORKACE YORKVILLE ACE & RADIO SHACK
072304 03/25/04 01 CLEANING SUPPLIES 8200065005807 04/12/04 103.36
INVOICE TOTAL: 103 .36
VENDOR TOTAL: 103.36
SUB_TOTAL ALL INVOICES: 11,403.45
CITY OF YORKVILLE MARCH 2004 PAYROLL 11 ,647.75
TOTAL ALL INVOICES $23,051.20
DATE: 04/08/2004 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 17:04:06 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW /
FUND: LIBRARY 41 �` O41/
FOR 12 PERIODS ENDING APRIL 30, 2004
FISCAL FISCAL a
ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
REVENUES
TAXES
82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 44, 138.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 0.00 234,086.61 234,944.00 99.6
82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 3,127.68 3,000.00 104 .2
82-000-40-00-4015 TRANSFER FROM GENERAL FUND 0.00 14,425.00 14, 425.00 100.0
TOTAL TAXES 0.00 251, 639.29 296,507.00 84 .8
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 25, 625.00 67,000.00 38.2
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 0.00 25, 625.00 67,000.00 38.2
82-000-42-00-4260 COPY FEES 0.00 1, 187.22 900.00 131.9
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 0.00 12,390.76 6,000.00 206.5
82-000-42-00-4286 RENTAL INCOME 0.00 930.50 1,000.00 93.0
TOTAL CHARGES FOR SERVICES 0.00 65,758.48 141, 900.00 46.3
FINES
82-000-43-00-4330 LIBRARY FINES 0.00 2,970.52 2,000.00 148.5
TOTAL FINES 0.00 2, 970.52 2,000.00 148.5
MISCELLANEOUS
82-000-44-00-4432 SALE OF BOOKS 0.00 854.19 500.00 170.8
82-000-44-00-4450 MEMORIALS 0.00 7,726.86 1,000.00 772.6
TOTAL MISCELLANEOUS 0.00 8,581.05 1,500.00 572.0
INTERGOVERNMENTAL
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 7,736.25 7,700.00 100.4
TOTAL INTERGOVERNMENTAL 0.00 7,736.25 7,700.00 100.4
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 0.00 1,135.71 1,500.00 75.7
82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 172.24 1,250.00 13.7
a
DATE: 04/08/2004 UNITED CITY OF YORKVILLE PAGE: 2
TETE: 17:04:06 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 12 PERIODS ENDING APRIL 30, 2004
FISCAL FISCAL o
ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
TOTAL INTEREST 0.00 1,307.95 2,750.00 47.5
TOTAL REVENUES: 0.00 337,993.54 452,357.00 74.7
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES-EMPLOYEES 5,088.57 123,064.79 168,000.00 73.2
82-000-50-00-5203 GROUP HEALTH INSURANCE 2,084.31 28, 917.51 35,000.00 82.6
82-000-50-00-5204 GROUP LIFE INSURANCE 81.63 1,025.19 1,500.00 68.3
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 2,316.35 3,800.00 60.9
TOTAL PERSONNEL SERVICES 7,254.51 155,323.84 208,300.00 74.5
PROFESSIONAL SERVICES
82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0
82-000-61-00-5322 BONDING 0.00 381.00 1,300.00 29.3
82-000-61-00-5323 ATTORNEY 195.00 195.00 1,500.00 13.0
TOTAL PROFESSIONAL SERVICES 195.00. 576.00 2,800.00 20.5
CONTRACTUAL SERVICES
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 283.14 2,076.23 4,000.00 51.9
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,487.66 3,000.00 82.9
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 68.47 1,500.00 4.5
82-000-62-00-5435 ELECTRICITY 315.00 1,238.28 2,500.00 49.5
82-000-62-00-5436 TELEPHONE 146.69 1,076.27 1,700.00 63.3
TOTAL CONTRACTUAL SERVICES 744.83 6, 946.91 12,700.00 54.7
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 0.00 1,891.85 2,300.00 82.2
82-000-64-00-5604 TRAINING & CONFERENCES 25.00 405.00 500.00 81.0
82-000-64-00-5607 PUBLIC RELATIONS 0.00 433.90 600.00 72.3
82-000-64-00-5616 EMPLOYEE RECOGNITION 231.12 845.34 1,000.00 84.5
TOTAL PROFESSIONAL DEVELOPMENT 256.12 3,576.09 4,400.00 81.2
•
)ATE: 04/08/2004 UNITED CITY OF YORKVILLE PAGE: 3
GIME: 17:04:06 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ED: GL470002.WOW
FUND: LIBRARY
FOR 12 PERIODS ENDING APRIL 30, 2004
FISCAL FISCAL %
ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 0.00 251.79 1,357.00 18.5
82-000-65-00-5806 LIBRARY SUPPLIES 737.52 4, 658.35 5,500.00 84.6
82-000-65-00-5807 CUSTODIAL SUPPLIES 617.94 2,372.96 3,000.00 79.0
82-000-65-00-5808 POSTAGE & SHIPPING 0.00 407.00 900.00 45.2
82-000-65-00-5810 PUBLISHING & ADVERTISING 16.00 37.00 300.00 12.3
82-000-65-00-5826 MILEAGE 213.75 504.00 500.00 100.8
82-000-65-00-5832 VIDEOS 0.00 715.72 800.00 89.4
82-000-65-00-5833 ALARM MONITORING 0.00 310.55 900.00 34.5
82-000-65-00-5834 LIBRARY PROGRAMMING 665.61 4, 614.00 6,500.00 70.9
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 250.00 0.0
82-000-65-00-5836 BOOKS-ADULT 1,422.23 8,064.06 8,700.00 92.6
82-000-65-00-5837 BOOKS-JUVENILE 1, 925.37 9,029.23 8,700.00 103.7
82-000-65-00-5838 BOOKS-AUDIO 317.47 1,015.45 3,700.00 27.4
82-000-65-00-5839 BOOKS-REFERENCE 1,439.65 5, 622.29 8,700.00 64.6
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 15,085.41 67,000.00 22.5
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 2,459.19 1,000.00 245.9
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 47, 969.48 68,250.00 70.2
TOTAL OPERATIONS 7,355.54 103, 116.48 186,057.00 55.4
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 312.41 7,735.31 7,500.00 103.1
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 389.28 9,725.93 12, 600.00 77.1
TOTAL RETIREMENT 701.69 17,461.24 20,100.00 86.8
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0
82-000-75-00-7003 AUTOMATION 686.02 9,494.51 18,000.00 52.7
82-000-75-00-7703 BUILDING EXPANSION 0.00 0.00 0.00 0.0
TOTAL CAPITAL OUTLAY 686.02 9,494.51 18,000.00 52.7
TOTAL EXPENSES: 17,193.71 296, 495.07 452,357.00 65.5
TOTAL FUND REVENUES 0.00 337,993.54 452,357.00 74.7
TOTAL FUND EXPENSES 17,193.71 296,495.07 452,357.00 65.5
FUND SURPLUS (DEFICIT) (17,193.71) 41,498.47 0.00 100.0
DITE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 16:06:58 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 03/20/2004 TO 03/20/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 22.000 185.68 151.500 1,278.66
TOTAL: 22.000 185.68 151.500 1,278.66
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 22.500 274.95 163.500 1, 997.97
TOTAL: 22.500 274.95 163.500 1, 997.97
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 80.000 800.00 486.000 4,860.00
TOTAL: 80.000 800.00 486.000 4,860.00
ESSEXJ ESSEX, JANET REG REGULAR HOURS 24.000 180.00 77.000 577.50
TOTAL: 24.000 180.00 77.000 577.50
FELTESR FELTES, RITA REG REGULAR HOURS 80.000 832.00 520.000 5,280.00
TOTAL: 80.000 832.00 520.000 5,280.00
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 18.000 151.92 89.000 751.16
TOTAL: 18.000 151.92 89.000 751.16
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 25.000 201.25 173.500 1,354.05
TOTAL: 25.000 201.25 173.500 1,354.05
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 12.000 96.00 97.000 703.18
TOTAL: 12.000 96.00 97.000 703.18
JAHPM JAHP, MARGARET REG REGULAR HOURS 19.000 152.57 164.000 1,316.93
TOTAL: 19.000 152.57 164.000 1,316.93
MANNB MANNING, BARBARA REG REGULAR HOURS 26.500 212.00 181.500 1,426.62
TOTAL: 26.500 212.00 181.500 1,426.62
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 11.000 88.00 86.500 625.66
TOTAL: 11.000 88.00 86.500 625.66
MINORA MINOR, ALLAN REG REGULAR HOURS 32.000 360.00 205.000 2,306.27
TOTAL: 32.000 360.00 205.000 2,306.27
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 80.000 1,470.40 528.000 9,704.64
TOTAL: 80.000 1,470.40 528.000 9,704.64
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 18.000 144.00 98.000 749.20
TOTAL: 18.000 144.00 98.000 749.20
DATE: 04/08/04 UNITED CITY OF YORKVILLE\s., PAGE: 1
TIME: 16:05:05 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 03/06/2004 TO 03/06/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 22.000 185. 68 151.500 1,278.66
TOTAL: 22.000 185.68 151.500 1,278. 66
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 24.000 293.28 163.500 1,997.97
TOTAL: 24.000 293.28 163.500 1, 997.97
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 80.000 800.00 486.000 4,860.00
TOTAL: 80.000 800.00 486.000 4,860.00
ESSEXJ ESSEX, JANET REG REGULAR HOURS 23.000 172.50 77.000 577.50
TOTAL: 23.000 172.50 77.000 577.50
FELTESR FELTES, RITA REG REGULAR HOURS 80.000 816.00 520.000 5,280.00
TOTAL: 80.000 816.00 520.000 5,280.00
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 31.000 243.35 173.500 1,354.05
TOTAL: 31.000 243.35 173.500 1,354.05
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 10.000 75.00 97.000 703.18
TOTAL: 10.000 75.00 97.000 703.18
JAHPM JAHP, MARGARET REG REGULAR HOURS 29.000 232.87 164.000 1,316.93
TOTAL: 29.000 232.87 164.000 1,316.93
MANNB MANNING, BARBARA REG REGULAR HOURS 33.500 268.00 181.500 1,426. 62
TOTAL: 33.500 268.00 181.500 1,426.62
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 11.000 82.50 86.500 625.66
TOTAL: 11.000 82.50 86.500 625.66
MINORA MINOR, ALLAN REG REGULAR HOURS 32.000 360.00 205.000 2,306.27
TOTAL: 32.000 360.00 205.000 2,306.27
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 80.000 1,470.40 528.000 9,704.64
TOTAL: 80.000 1,470.40 528.000 9,704.64
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 18.000 136.75 98.000 749.20
TOTAL: 18.000 136.75 98.000 749.20
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
DATE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 16:05:06 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 03/06/2004 TO 03/06/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 4.000 73.52
HOL HOLIDAY 96.000 1,228.16
REG REGULAR HOURS 473.500 5,136.33 2, 931.500 32, 180.68
SCK SICK-TIME 10.000 100.00
VAC VACATION 40.000 400.00
TOTALS: 473.500 5,136.33 3,081.500 33, 982.36
. 03/22/0Li . UNITED CITY OF YORK\ PAGE: 2
Ave,_AE: 14:49:1L�y''
POST PAYROLL TO GENERAL J GER F-YR: 04 "'
ID: PR180000.WOW
ENTRY DATE: 03/22/04 JOURNAL #: PR-032204 ACCOUNTING PERIOD: 11
ITEM ACCOUNT ## ACCOUNT DESCRIPTION TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT
PARKS & RECREATION
38 79-610-50-00-5107 SALARIES-EMPLOYEES 03/20/04 PAYROLL SUMMARY TOTAL IMUMU
39 79-610-50-00-5137 SALARIES - OVERTIME 03/20/04 PAYROLL SUMMARY TOTAL
40 79-610-72-00-6500 IMRF PARTICIPANTS 03/20/04 PAYROLL SUMMARY TOTAL
41 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 03/20/04 PAYROLL SUMMARY TOTAL
42 79-650-50-00-5107 EMPLOYEE SALARIES 03/20/04 PAYROLL SUMMARY TOTAL glilmillob
43 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTUA 03/20/04 PAYROLL SUMMARY TOTAL ONIMINNO
44 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 03/20/04 PAYROLL SUMMARY TOTAL 4111110111
45 79-650-72-00-6500 IMRF PARTICIPANTS 03/20/04 PAYROLL SUMMARY TOTAL WNW
46 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 03/20/04 PAYROLL SUMMARY TOTAL egallb
47 79-000-10-00-1000 CASH IN BANK-CONSOLIDATED ACCT PAYROLL OFFSET 11111111.11..
TOTAL: PARKS & RECREATION 41.111.11.110 41.1111011111.
LIBRARY
48 82-000-50-00-5107 SALARIES-EMPLOYEES 03/20/04 PAYROLL SUMMARY TOTAL 5,148.77
49 82-000-72-00-6500 IMRF PARTICPANTS 03/20/04 PAYROLL SUMMARY TOTAL 312.41
50 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 03/20/04 PAYROLL SUMMARY TOTAL 393.87
51 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 5,855.05
TOTAL: LIBRARY 5,855.05 5,855.05
LIABILITY DISTRIBUTION
GENERAL FUND
52 01-000-22-00-2200 FEDERAL INCOME TAX PAYABLE 03/20/04 PAYROLL LIABILITIES
53 01-000-22-00-2220 SOC. SECURITY/MEDICARE PAYABLE 03/20/04 PAYROLL LIABILITIES Off
54 01-110-50-00-5198 MSI-EMPLOYEE P/R WITHHOLDINGS 03/20/04 PAYROLL LIABILITIES
55 01-000-10-00-1000 CASH IN BANK-CONSOLIDATED ACCT PAYROLL LIABILITY OFFSET
TOTAL: GENERAL FUND
JOURNAL TOTALS: -
DPTE: 04/08/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 16:06:58 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 03/20/2004 TO 03/20/2004 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 4.000 73.52
HOL HOLIDAY 96.000 1,228.16
REG REGULAR HOURS 470.000 5,148.77 3,020.500 32, 931.84
SCK SICK-TIME 10.000 100.00
VAC VACATION 40.000 400.00
TOTALS: 470.000 5,148.77 3,170.500 34,733.52
DATE: 03/08/0 UNITED CITY OF YORKV PAGE: 2
TIME: 14:53:0_ POST PAYROLL TO GENERAL J.DIGER F-YR: 04
ID: PR180000.WOW
ENTRY DATE: 03/08/04 JOURNAL #: PR-030804 ACCOUNTING PERIOD: 11
ITEM ACCOUNT # ACCOUNT DESCRIPTION TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT
PARKS & RECREATION
38 79-610-50-00-5107 SALARIES-EMPLOYEES 03/06/04 PAYROLL SUMMARY TOTAL
39 79-610-50-00-5137 SALARIES - OVERTIME 03/06/04 PAYROLL SUMMARY TOTAL
40 79-610-72-00-6500 IMRF PARTICIPANTS 03/06/04 PAYROLL SUMMARY TOTAL
41 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 03/06/04 PAYROLL SUMMARY TOTAL
42 79-650-50-00-5107 EMPLOYEE SALARIES 03/06/04 PAYROLL SUMMARY TOTAL
43 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTUA 03/06/04 PAYROLL SUMMARY TOTAL
44 79-650-50-00-5152 SALARIES - SECRETAY FULL TIME 03/06/04 PAYROLL SUMMARY TOTAL
45 79-650-50-00-5153 SALARIES-PROGRAM SUPERVISOR 03/06/04 PAYROLL SUMMARY TOTAL
46 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 03/06/04 PAYROLL SUMMARY TOTAL
47 79-650-62-00-5438 CELLULAR TELEPHONE 03/06/04 PAYROLL SUMMARY TOTAL _
48 79-650-72-00-6500 IMRF PARTICIPANTS 03/06/04 PAYROLL SUMMARY TOTAL
49 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 03/06/04 PAYROLL SUMMARY TOTAL
50 79-000-10-00-1000 CASH IN BANK-CONSOLIDATED ACCT PAYROLL OFFSET giffiliMiga
TOTAL: PARKS & RECREATION L
LIBRARY
51 82-000-50-00-5107 SALARIES-EMPLOYEES 03/06/04 PAYROLL SUMMARY TOTAL 5,092.33
52 82-000-72-00-6500 IMRF PARTICPANTS 03/06/04 PAYROLL SUMMARY TOTAL 310.80
53 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 03/06/04 PAYROLL SUMMARY TOTAL 389.57
54 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 5,792.70
TOTAL: LIBRARY 5,792.70 5,792.70
LIABILITY DISTRIBUTION
GENERAL FUND
55 01-000-22-00-2200 FEDERAL INCOME TAX PAYABLE 03/06/04 PAYROLL LIABILITIES
56 01-000-22-00-2220 SOC. SECURITY/MEDICARE PAYABLE 03/06/04 PAYROLL LIABILITIES
57 01-110-50-00-5198 MSI-EMPLOYEE P/R WITHHOLDINGS 03/06/04 PAYROLL LIABILITIES
58 01-000-10-00-1000 CASH IN BANK-CONSOLIDATED ACCT PAYROLL LIABILITY OFFSET eviNAMMIftme
TOTAL: GENERAL FUND lommommo
JOURNAL TOTALS: -
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
JANUARY 31, 2004
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE _
$1,009.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE =
$212,338.83
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$73,152.64
TOTAL AMOUNTS = $286,501.17
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
FEBRUARY 29, 2004
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE =
$1,154.55
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE _
$198,560.54
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE _
$73,198.09
TOTAL AMOUNTS = $272,913.18
Yacti .2., Arl2e, t/i uuLna" i' 2R.A , e1:la.
221 EAST ILLINOIS STREET • P.O. BOX 564 • WHEATON, ILLINOIS 60189-0564 • (630) 665-1900
FAX (630) 665-0407
HARTMAN E.STIME(1927-1991) E-MAIL: lawepsnrb.com
ROY I. PEREGRINE WEB SITE: www.psnrb.com
THOMAS M.NEWMAN
ROGER A.RITZMAN
DALE W.BRUCKNER•
ROBERT T.C.KAY FED. TAX NO. 36-2785641
DAVID W.CLARK
DANIEL B.MAIDLOW
STEPHEN R.NIEMEYER March 31, 2004
DAVID A.VICTOR
ALSO LICENSED IN WISCONSIN
Invoice #32429
Yorkville Public Library Due 30 Days from Invoice Date
902 Game Farm Road
Yorkville IL 60560-1208
Attention: Michelle Pfister, Director
RAR 21851
In Reference To: General Legal Services
January 1, 2002 through March 31, 2004
Professional services
01/15/02 Miscellaneous services as General Counsel - discussion with Michele re: Library
issues;
04/28/03 Discussions with Michelle - Newark Library - System rules on reciprocal
borrowing; reviewed relevant Statutes and regulations;
1.5 hours at $130.00 per hour = $195.00
Amount
For current services rendered $195.00
Balance now due $195.00
•
Sheet1
March
Circulation Adult Children
Book Fiction 958 1658 2616
Book Non-Fiction 761 621 1382
Audio Books 308 68 376
Video 6 71 77
DVD 2 43 45
Kit 14 14
Magazine 133 12 145
Sheet Music
Ref- Book
HTLS - Books sent to other libraries 261 261
HTLS - Books sent to our library 273 273
Dial-A-Story 324 324
Total Circulation 2702 2811 5513
Gain Over Previous Year 962
Loss Over Previous Year
Registration Current Month
Adult 51
Juvenile 8
Non-Resident Taxpayer 1
Non -Resident 4
Senior Citizen
Summer Card
Non-System Libraries 3
Total 67
Resources Added Adult Juvenile Easy
39
Books Fiction 46 29
Books Non-Fiction 65 38
Large Print
Audio Books 27 3
DVD's 5
Video 10
Reference 13
Kits
Sheet Music 8
TOTAL 283
Page 1
March
Public Relations Photos &Articles to Kendall Country Record
Meetings, Conference Staff Meeting
Workshops Data Processing/Debord/HTLS
Music Catalog Workshop /2 day
Youth Service/Feltes/HTLS
HTLS Teens /Feltes/HTLS
HTLS Reference Pfister/HTLS
Programs, Activities Number Attending
Adult Reading 10
Kids Book Club 7
Teen Book Club 4
Toddler Time 6
Open Story Time 6
Dr. Seuss-A-Thon Day
Age 3-4 Craft and Stories-Morning 2
Age 5-10 After School Movie 4
All Ages 7 P.M. Movie 10
Open Craft Day/ Shamrocks 3
Volunteers Justine Jahp
Displays Easter Eggs—Barb Sprang
Gifts and Memorials $50.00 in Memory of Jan Tronc
and in Honor of Zak
from Tom& Sandy Lindblom
$50.00 in Memory of Richard Hoffert
and in Honor of Nick, Marissa, Luke and Jake
Hoffert - from Tom and Sandy Lindblom
$35.00 in Memory of Cindy Davidson from
Jeff and Kathy Farren
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library Board will meet
on the second Monday of each month at 7:30 P.M. at the Library located at 902 Game
Farm Road. Fiscal Year 2004/2005.
May 10
June 14
July 12
August 9
September 13
October 11
November 8
December 13
January 10
February 14
March 14
April 11
PUBNOTIC.DOC
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library will be closed the
following holidays for the fiscal year 2004/2005.
Mother's Day May 9 Sunday
Memorial Day May 31 Monday
Independence Day July 4 Sunday
Labor Day September 6 Monday
Veteran's Day November 11 Thursday
Thanksgiving Eve November 24 closing at 5:00 p.m.
Thanksgiving November 25 Thursday
Christmas Eve December 24 Friday
Christmas Day December 25 Saturday
New Year's Eve December 31 Friday
New Year's Day January 1 Saturday
Martin Luther King Day January 17 Monday
Presidents Day February 21 Monday
Good Friday March 25 closing at 1 :00 p.m.
Easter March 27 Sunday
PUBNOTIC.DOC
Pybltc,£ibrarr Specialists
A FOLLETT CORPORATION COMPANY
WE THE PEOPLE BOOKSHELF BOOKS
ALA/NEH
PACKING LIST
TITLE QTY
The Dream Keeper, and Other Poems 1
Adventures of Huckleberry Finn 1
Anansi the Spider: A Tale from the Ashanti 1
Invisible Man 1
Johnny Tremain: An Illustrated American Classic 1
Little House on the Prairie 1
My Side of the Mountain 1
Narrative of the Life of Frederick Douglass 1
Profiles in Courage 1
Red Badge of Courage 1
Sylvester and the Magic Pebble 1
The Cabin Faced West 1
The Hobbit, or, There and Back Again 1
The Matchlock Gun 1
To Kill a Mockingbird 1
15 TOTAL