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Library Board Packet 2004 06-14-04
Agenda Yorkville Public Library Board of Trustee June 14, 2004 7:30 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Librarian Statistics 9. City Council Liaison /Human Resource 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Library Addition 12. New Business Enlers & Associates John Repsholdt Inventory Nominations of Officers 13. Adjournment Yorkville Public Library Board of Trustees May 10, 2004 7:30 pm Roll Call: Members present: Russ Walter, Kelly Murray, Gail Gaebler, Joseph Gruber, Carol LaChance, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson. Members not present: Jo Ann Gryder. Director Michelle Pfister and City Council Liaison Richard Sticka were also in attendance. Mayor Art Prochaska arrived during the meeting. Recognition of Visitors: none Amendments to the Agenda: none Minutes: Gail Gaebler moved to approve the minutes as corrected. Sandy Lindblom seconded the motion. The motion carried unanimously. Correspondence: Secretary of State Jesse White informed the library that the Illinois Public Library Per Capita Grant will be arriving late. Public Comment: none Report of Treasurer: Russ Walter moved to approve the bill list, including payroll, for the amount of $24,729.39. Joseph Gruber seconded the motion. A roll call vote was taken. The motion carried unanimously. Report of Librarian: Total circulation was up 569 at 5094. 46 new cards were issued. 251 new items were added to the collection. Justine spoke at the middle school for National Library Week. The Lions Club donated $250 to the library. The library will be closed on the Sunday of Memorial Day weekend. Heritage Quest Online was activated for one year. The cost was $450. The state report is almost finished. The Junior Women's Club donated money for wood to construct shelving. The Summer Reading Program is going well. Library staff attended a tea party. City Council Liaison/Human Resource: The State has added a multiplier of .9838. This number multiplies EAVs. Because the multiplier is less than 1, less money will be collected from property taxes. Consequently, the library will receive 1.2 % less money for its budget than expected. The Library currently receives the maximum allowable amount of the City's (.15 per $100 of EAV). The Mayor will recommend that City Council set aside the percentage of the Library's budget that was lost in case it is needed. Russ Walter said that the change in the amount of money that the Library would receive would affect book and new equipment purchases. Joseph Gruber asked about the tax cap. The Mayor said that the .15 per $100 of EAV rate would continue. The City is digging in order to connect to the T1 line. Standing Committees: The Policy Committee (Gaebler, Lindblom, Walters, and Wilkinson) will need to meet in order to discuss policy updates and additions. Unfinished Business: The City Council Committee of the Whole will meet on May 18, 2004. The library referendum proposal will be on the agenda. All Board members are encouraged to attend. Joseph Gruber clarified that the referendum will be asking for .10 per$100 of EAV. That means that the rate will be .25 per $100 EAV until the bonds are paid. After the bonds are paid, the rate will drop back to .15 per $100 EAV. New Business: 3,254 items were lent and 3,659 items were borrowed using the non- resident reciprocal borrowing program this past year. Sandy Lindblom moved to renew the non-resident reciprocal borrowing program. Russ Walter seconded the motion. The motion carried unanimously. Russ Walter recommended that the library offer wireless Internet access service for patrons with lap top computers. Businesses would not be allowed to use this service. A $100 broadband router would need to be purchased in order to provide this service. Marianne Wilkinson moved that the library offer the service of wireless Internet access and purchase a broadband router. Russ Walter seconded the motion. A roll call vote was taken. All voted yes. The motion carried unanimously. William Powell, City Council Treasurer, requested view only Internet access to the Library bank account in order to collateralize City funds. Russ Walter moved that William Powell have view only Internet access to the Library bank accounts. Carol LaChance seconded the motion. All members voted yes. The motion carried. Adjournment: 8:45 pm Minutes submitted by Kelly Murray, Secretary DATE: 06/08/2004 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 15:30:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: LIBRARY FOR 12 PERIODS ENDING APRIL 30, 2004 FISCAL FISCAL a ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES TAXES 82-000-40-00-3999 CARRY OVER BALANCE 0.00 44,138.00 44,138.00 100.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 234, 086.61 234, 944.00 99.6 82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 3,127.68 3,000.00 104.2 82-000-40-00-4015 TRANSFER FROM GENERAL FUND 0.00 14,425.00 14,425.00 100.0 TOTAL TAXES 0.00 295,777.29 296,507.00 99.7 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 53,525.00 79,150.00 67,000.00 118.1 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 53,525.00 79,150.00 67,000.00 118.1 82-000-42-00-4260 COPY FEES 105.80 1,293.02 900.00 143.6 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 650.00 13,040.76 6,000.00 217.3 82-000-42-00-4286 RENTAL INCOME 81.00 1,011.50 1,000.00 101.1 TOTAL CHARGES FOR SERVICES 107,886.80 173,645.28 141,900.00 122.3 FINES 82-000-43-00-4330 LIBRARY FINES 266.60 3,237.12 2,000.00 161.8 TOTAL FINES 266.60 3,237.12 2, 000.00 161.8 MISCELLANEOUS 82-000-44-00-4432 SALE OF BOOKS 141.40 995.59 500.00 199.1 82-000-44-00-4450 MEMORIALS 250.00 7,976.86 1,000.00 797.6 TOTAL MISCELLANEOUS 391.40 8,972.45 1,500.00 598.1 INTERGOVERNMENTAL 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 7,736.25 7,700.00 100.4 TOTAL INTERGOVERNMENTAL 0.00 7,736.25 7,700.00 100.4 INTEREST 82-000-46-00-4600 INVESTMENT INCOME 141.36 1,277.07 1,500.00 85.1 82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 172 .24 1,250.00 13 .7 DATE: 06/08/2004 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 15:30:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: LIBRARY FOR 12 PERIODS ENDING APRIL 30, 2004 FISCAL FISCAL ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL INTEREST 141.36 1,449.31 2,750.00 52.7 TOTAL REVENUES: 108,686.16 490,817.70 452,357.00 108.5 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES-EMPLOYEES 10,669.14 128,645.36 168,000.00 76.5 82-000-50-00-5203 GROUP HEALTH INSURANCE 2,084.31 28,917.51 35, 000.00 82.6 82-000-50-00-5204 GROUP LIFE INSURANCE 81.63 1,025.19 1,500.00 68.3 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 549.50 2,865.85 3,800.00 75.4 TOTAL PERSONNEL SERVICES 13,384.58 161,453 .91 208,300.00 77.5 PROFESSIONAL SERVICES 82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0 82-000-61-00-5322 BONDING 381.00 762.00 1,300.00 58.6 82-000-61-00-5323 ATTORNEY 195.00 195.00 1,500.00 13.0 TOTAL PROFESSIONAL SERVICES 576.00 957.00 2,800.00 34.1 CONTRACTUAL SERVICES 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 1,633.90 3,426.99 4,000.00 85.6 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,487.66 3,000.00 82.9 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 60.20 128.67 1,500.00 8.5 82-000-62-00-5435 ELECTRICITY 315.00 1,238.28 2,500.00 49.5 82-000-62-00-5436 TELEPHONE 242.07 1,171.65 1,700.00 68.9 TOTAL CONTRACTUAL SERVICES 2,251.17 8,453.25 12,700.00 66.5 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 30.00 1,921.85 2,300.00 83 .5 82-000-64-00-5604 TRAINING & CONFERENCES 25.00 405.00 500.00 81.0 82-000-64-00-5607 PUBLIC RELATIONS 0.00 433.90 600.00 72.3 82-000-64-00-5616 EMPLOYEE RECOGNITION 231.12 845.34 1, 000.00 84.5 TOTAL PROFESSIONAL DEVELOPMENT 286.12 3,606.09 4,400.00 81.9 DATE: 06/08/2004 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 15:30:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: LIBRARY FOR 12 PERIODS ENDING APRIL 30, 2004 FISCAL FISCAL o ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED OPERATIONS 82-000-65-00-5800 CONTINGENCIES 62.22 314.01 1,357.00 23 .1 82-000-65-00-5806 LIBRARY SUPPLIES 1,313.13 5,233 .96 5,500.00 95.1 82-000-65-00-5807 CUSTODIAL SUPPLIES 715.90 2,470.92 3,000.00 82.3 82-000-65-00-5808 POSTAGE & SHIPPING 296.00 703.00 900.00 78.1 82-000-65-00-5810 PUBLISHING & ADVERTISING 16.00 37.00 300.00 12.3 82-000-65-00-5826 MILEAGE 213 .75 504.00 500.00 100.8 82-000-65-00-5832 VIDEOS 85.00 800.72 800.00 100.0 82-000-65-00-5833 ALARM MONITORING 138.75 449.30 900.00 49.9 82-000-65-00-5834 LIBRARY PROGRAMMING 1,596.70 5,545.09 6,500.00 85.3 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 250.00 0.0 82-000-65-00-5836 BOOKS-ADULT 1,422.23 8,064.06 8,700.00 92.6 82-000-65-00-5837 BOOKS-JUVENILE 1,925.37 9,029.23 8,700.00 103.7 82-000-65-00-5838 BOOKS-AUDIO 903.30 1,601.28 3,700.00 43.2 82-000-65-00-5839 BOOKS-REFERENCE 4,114.36 8,297.00 8,700.00 95.3 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 3,147.90 18,233.31 67,000.00 27.2 82-000-65-00-5841 MEMORIALS/GIFTS 155.61 2,614.80 1,000.00 261.4 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 735.67 48,705.15 68,250.00 71.3 TOTAL OPERATIONS 16,841.89 112,602.83 186,057.00 60.5 RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 624.82 8,047.72 7,500.00 107.3 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 816.22 10,152.87 12,600.00 80.5 TOTAL RETIREMENT 1,441.04 18,200.59 20,100.00 90.5 CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0 82-000-75-00-7003 AUTOMATION 1,352.04 10,160.53 18,000.00 56.4 82-000-75-00-7703 BUILDING EXPANSION 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 1,352.04 10,160.53 18,000.00 56.4 TOTAL EXPENSES: 36,132.84 315,434.20 452,357.00 69.7 TOTAL FUND REVENUES 108,686.16 490,817.70 452,357.00 108.5 TOTAL FUND EXPENSES 36,132.84 315,434.20 452,357.00 69.7 FUND SURPLUS (DEFICIT) 72,553.32 175, 383.50 0.00 100.0 DATE: 06/08/2004 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 16:18:40 DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002.WOW FUND: LIBRARY FOR 2 PERIODS ENDING JUNE 30, 2004 FISCAL FISCAL o ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES TAXES 82-000-40-00-3998 CARRY OVER-MEMORIALS 0.00 0.00 5,000.00 0.0 82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 100,000.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 0.00 308,353.00 0.0 82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 174.79 2,500.00 6.9 82-000-40-00-4015 TRANSFER FROM GENERAL FUND 0.00 0.00 19,811.00 0.0 TOTAL TAXES 0.00 174.79 435,664.00 0.0 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 6,750.00 20,000.00 33.7 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 0.00 6,750.00 20,000.00 33.7 82-000-42-00-4260 COPY FEES 0.00 78.35 900.00 8.7 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 0.00 1,350.00 8,000.00 16.8 82-000-42-00-4286 RENTAL INCOME 0.00 71.00 1,000.00 7.1 TOTAL CHARGES FOR SERVICES 0.00 14,999.35 49,900.00 30.0 FINES 82-000-43-00-4330 LIBRARY FINES 0.00 263.75 3,000.00 8.7 TOTAL FINES 0.00 263.75 3,000.00 8.7 MISCELLANEOUS 82-000-44-00-4432 SALE OF BOOKS 0.00 155.87 500.00 31.1 82-000-44-00-4450 MEMORIALS 0.00 350.00 1, 500.00 23.3 TOTAL MISCELLANEOUS 0.00 505.87 2,000.00 25.2 INTERGOVERNMENTAL 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 7,700.00 0.0 TOTAL INTERGOVERNMENTAL 0.00 0.00 7,700.00 0.0 INTEREST 82-000-46-00-4600 INVESTMENT INCOME 0.00 157.00 1,500.00 10.4 DATE: 06/08/2004 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 16:18:40 - DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002.WOW FUND: LIBRARY FOR 2 PERIODS ENDING JUNE 30, 2004 FISCAL FISCAL % ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES INTEREST 82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 0.00 1,250.00 0.0 TOTAL INTEREST 0.00 157.00 2,750.00 5.7 TOTAL REVENUES: 0.00 16,100.76 501, 014.00 3.2 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES-EMPLOYEES 0.00 16,543.55 180,000.00 9.1 82-000-50-00-5203 GROUP HEALTH INSURANCE 4,566.16 4,566.16 30,000.00 15.2 82-000-50-00-5204 GROUP LIFE INSURANCE 163.26 163.26 1,500.00 10.8 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 0.00 3, 500.00 0.0 TOTAL PERSONNEL SERVICES 4,729.42 21,272.97 215,000.00 9.8 PROFESSIONAL SERVICES 82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0 82-000-61-00-5322 BONDING 381.00 381.00 1,400.00 27.2 82-000-61-00-5323 ATTORNEY 0.00 0.00 3,000.00 0.0 TOTAL PROFESSIONAL SERVICES 381.00 381.00 4,400.00 8.6 CONTRACTUAL SERVICES 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 290.00 290.00 5,000.00 5.8 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 0.00 3,000.00 0.0 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 1,000.00 0.0 82-000-62-00-5435 ELECTRICITY 0.00 0.00 2,500.00 0.0 82-000-62-00-5436 TELEPHONE 118.20 118.20 1,700.00 6.9 TOTAL CONTRACTUAL SERVICES 408.20 408.20 13,200.00 3.0 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 77.10 77.10 2,500.00 3.0 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 0.00 1,000.00 0.0 DATE: 06/08/2004 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 16:18:40 DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002.WOW FUND: LIBRARY FOR 2 PERIODS ENDING JUNE 30, 2004 FISCAL FISCAL ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 650.00 0.0 82-000-64-00-5616 EMPLOYEE RECOGNITION 39.99 39.99 2,000.00 1.9 TOTAL PROFESSIONAL DEVELOPMENT 117.09 117.09 6,150.00 1.9 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 0.00 0.00 4,314.00 0.0 82-000-65-00-5806 LIBRARY SUPPLIES 590.18 590.18 7,000.00 8.4 82-000-65-00-5807 CUSTODIAL SUPPLIES 130.66 130.66 4,000.00 3.2 82-000-65-00-5808 POSTAGE & SHIPPING 0.00 0.00 900.00 0.0 82-000-65-00-5810 PUBLISHING & ADVERTISING 23.60 23.60 300.00 7.8 82-000-65-00-5826 MILEAGE 0.00 0.00 600.00 0.0 82-000-65-00-5832 VIDEOS 0.00 0.00 5,500.00 0.0 82-000-65-00-5833 ALARM MONITORING 0.00 0.00 900.00 0.0 82-000-65-00-5834 LIBRARY PROGRAMMING 398.01 398.01 9, 000.00 4.4 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 500.00 0.0 82-000-65-00-5836 BOOKS-ADULT 0.00 0.00 10,000.00 0.0 82-000-65-00-5837 BOOKS-JUVENILE 0.00 0.00 10, 000.00 0.0 82-000-65-00-5838 BOOKS-AUDIO 0.00 0.00 6,000.00 0.0 82-000-65-00-5839 BOOKS-REFERENCE 0.00 0.00 12,000.00 0.0 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 6,516.29 6,516.29 70,000.00 9.3 82-000-65-00-5841 MEMORIALS/GIFTS 0.00 0.00 6,500.00 0.0 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 0.00 71,250.00 0.0 TOTAL OPERATIONS 7,658.74 7,658.74 218,764.00 3.5 RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 0.00 973.65 8,000.00 12.1 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 0.00 1,265.55 13,500.00 9.3 TOTAL RETIREMENT 0.00 2,239.20 21, 500.00 10.4 CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0 82-000-75-00-7003 AUTOMATION 666.02 666.02 22,000.00 3 .0 DATE: 06/08/2004 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 16:18:40 DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002 .WOW FUND: LIBRARY FOR 2 PERIODS ENDING JUNE 30, 2004 FISCAL FISCAL % ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES CAPITAL OUTLAY 82-000-75-00-7703 BUILDING EXPANSION 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 666.02 666.02 22,000.00 3.0 TOTAL EXPENSES: 13,960.47 32,743.22 501,014.00 6.5 TOTAL FUND REVENUES 0.00 16,100.76 501,014.00 3.2 TOTAL FUND EXPENSES 13,960.47 32,743 .22 501,014.00 6.5 FUND SURPLUS (DEFICIT) (13,960.47) (16,642.46) 0.00 100.0 DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:52:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/14/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AAREN AAREN PEST CONTROL 50246 05/20/04 01 PEST TREATMENT 8200062005407 06/14/04 40.00 INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 ATT AT&T 043004LIB 04/30/04 01 TELEPHONE-BUSINESS SERVICE 8200062005436 06/14/04 22.01 INVOICE TOTAL: 22.01 VENDOR TOTAL: 22.01 BAKTAY BAKER & TAYLOR 2012559519 05/03/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 272.63 INVOICE TOTAL: 272.63 2012568185 05/03/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 214.32 INVOICE TOTAL: 214.32 2012575164 05/03/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 351.18 INVOICE TOTAL: 351.18 2012579556 04/30/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 42.25 INVOICE TOTAL: 42.25 2012580529 04/30/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 158.07 INVOICE TOTAL: 158.07 2012586050 05/06/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 339.70 INVOICE TOTAL: 339.70 2012586242 04/30/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 102.42 INVOICE TOTAL: 102.42 2012589813 05/07/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 165.06 INVOICE TOTAL: 165.06 DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:52:10 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/14/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2012595245 05/04/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 81.96 INVOICE TOTAL: 81.96 2012596069 05/04/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 59.53 INVOICE TOTAL: 59.53 2012598137 05/07/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 126.70 INVOICE TOTAL: 126.70 2012603271 05/10/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 129.19 INVOICE TOTAL: 129.19 2012619076 05/11/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 206.40 INVOICE TOTAL: 206.40 2012625118 05/17/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 265.68 INVOICE TOTAL: 265.68 2012631084 05/18/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 62.95 INVOICE TOTAL: 62.95 2012637516 05/19/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 377.42 INVOICE TOTAL: 377.42 2012647044 05/23/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 767.93 INVOICE TOTAL: 767.93 2012650289 05/18/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 40.48 INVOICE TOTAL: 40.48 2012652016 05/18/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 135.77 INVOICE TOTAL: 135.77 2012652033 05/21/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 22.41 INVOICE TOTAL: 22.41 DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:52:10 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/14/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2012655675 05/24/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 303.08 INVOICE TOTAL: 303.08 2012661103 05/25/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 229.75 INVOICE TOTAL: 229.75 2012666472 05/26/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 147.60 INVOICE TOTAL: 147.60 2012677309 05/25/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 55.82 INVOICE TOTAL: 55.82 2012683354 05/28/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 624.40 INVOICE TOTAL: 624.40 2012683610 05/28/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 86.34 INVOICE TOTAL: 86.34 2012700805 06/01/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 145.73 INVOICE TOTAL: 145.73 VENDOR TOTAL: 5,514.77 COYGF CITY OF YORKVILLE-GENERAL FND JUN LIFE 06/08/04 01 JUNE 2004 LIFE INSURANCE 8200050005204 06/14/04 81.63 02 JUNE 2004 HEALTH INSURANCE 8200050005203 2,283.08 INVOICE TOTAL: 2,364.71 MAY LIFE 06/08/04 01 MAY 2004 LIFE INSURANCE 8200050005204 06/14/04 81.63 02 MAY 2004 HEALTH INSURANCE 8200050005203 2,283.08 INVOICE TOTAL: 2,364.71 VENDOR TOTAL: 4,729.42 CRIMSON CRIMSON MULTIMEDIA DIST. INC. DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:52:10 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/14/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CRIMSON CRIMSON MULTIMEDIA DIST. INC. 06/14/04 117.52 4401A 05/16/04 01 BOOKS - DEVELOPMENT FEE 8200065005840 INVOI0E TOTAL: 117.52 VENDOR TOTAL: 117.52 DEMCO DEMCO, INC. 06/14/04 68.47 1647279 05/25/04 01 LIBRARY PROGRAMMING 8200065005834 INVOICE TOTAL: 68.47 VENDOR TOTAL: 68.47 GEORGED GEORGE, DEBBIE 060704 06/07/04 01 LIBRARY PROGRAM-SUMMER CLUB 8200065005834 06/14/04 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 HERITAGE HERITAGE TRAIL LIBRARY SYSTEM 1272-001 05/15/04 01 AUTOMATION 8200075007003 06/14/04 536.67 INVOICE TOTAL: 536.67 VENDOR TOTAL: 536.67 HYPER HYPERSTITCH INC 6191 05/19/04 01 BOOKS-BEVEL-MACHINE SETUP 8200065005840 06/14/04 90.00INVOICE TOTAL: 90.00 VENDOR TOTAL: 90.00 ILCENTRY ILLINOIS CENTURY NETWORK 0006710-IN 05/14/04 01 AUTOMATION-FILTERING SVC 8200075007003 06/14/04 4.05INVOICE TOTAL: 4.05 VENDOR TOTAL: 4.05 JEWEL JEWEL-OSCO DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:52:10 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/14/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JEWEL JEWEL-OSCO 050504 05/05/04 01 LIBRARY PROGRAMMING 8200065005834 06/14/04 39.83 INVOICE TOTAL: 39.83 050804 05/08/04 01 LIBRARY PROGRAMMING 8200065005834 06/14/04 15.50 INVOICE TOTAL: 15.50 051204 05/12/04 01 LIBRARY PROGRAMMING 8200065005834 06/14/04 13.56 INVOICE TOTAL: 13.56 052404 05/24/04 01 LIBRARY PROGRAMMING 8200065005834 06/14/04 21.96 INVOICE TOTAL: 21.96 VENDOR TOTAL: 90.85 KCREC KENDALL COUNTY RECORD 555 04/30/04 01 PUBLISHING-ADV-LEGAL NOTICES 8200065005810 06/14/04 23.60 INVOICE TOTAL: 23.60 VENDOR TOTAL: 23.60 KENDALLH KENDALL COUNTY HISTORICAL 051204 05/12/04 01 BOOKS-DEVELOPMENT 8200065005840 06/14/04 344.00 INVOICE TOTAL: 344.00 VENDOR TOTAL: 344.00 KENPR KENDALL PRINTING 12059 05/12/04 01 LIBRARY SUPPLIES-NAME TAGS 8200065005806 06/14/04 27.50 INVOICE TOTAL: 27.50 VENDOR TOTAL: 27.50 OFFWORK OFFICE WORKS 53817 05/18/04 01 2 PRINTER CARTRIDGES 8200065005806 06/14/04 421.98 INVOICE TOTAL: 421.98 DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:52:10 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/14/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 06/14/04 140.70 54148 05/24/04 01 10 PK CLR AVERY CARDS 8200065005806 INVOICE TOTAL: 140.70 VENDOR TOTAL: 562.68 ORIENTAL ORIENTAL TRADING CO INC 582966131-01 05/24/04 01 3 BXS MARKERS& 2 PKGS MAGNETS 8200065005834 06/14/04 26.70INVOICE TOTAL: 26.70 VENDOR TOTAL: 26.70 PROQUEST PROQUEST INFORMATION 90932351 05/19/04 01 HERITAGE QUEST ONLINE 04-05 8200065005840 06/14/04 450.00INVOI0E TOTAL: 450.00 90937264 05/27/04 01 SUBSCRIPTIONS-HERITAGE QUEST 8200064005603 06/14/04 77.10INVOI0E TOTAL: 77.10 VENDOR TOTAL: 527.10 SBC SBC 06/14/04 29.54 042504 LIB 04/25/04 01 TELEPHONE 8200062005436INVOICE TOTAL: 29.54 06/14/04 19.00 042504LIB 04/25/04 01 TELEPHONE 8200062005436INVOICE TOTAL: 19.00 06/14/04 125.30 051604LIB 05/16/04 01 AUTOMATION 8200075007003INVOICE TOTAL: 125.30 06/14/04 19.00 052404LIB 05/25/04 01 TELEPHONE 8200062005436INVOICE TOTAL: 19.00 06/14/04 28.65 052504 LIB 05/25/04 01 TELEPHONE 8200062005436INVOICE TOTAL: 28.65 VENDOR TOTAL: 221.49 DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:52:10 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/14/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SERVMASC SERVICEMASTER COMMERCIAL 123162A 05/15/04 01 MONTHLY JANITORIAL SVCS 8200062005407 06/14/04 250.00INVOICE TOTAL: 250.00 VENDOR TOTAL: 250.00 UPSTART UPSTART 06/14/04 111.99 8326485-001 05/24/04 01 LIBRARY PROGRAMMING 8200065005834 INVOICE TOTAL: 111.99 VENDOR TOTAL: 111.99 YOFLOWER YORKVILLE FLOWER SHOP 39.99 052404 05/24/04 01 EMPLOYEE RECOGNITION 8200064005616 06/14/0439.99 INVOICE TOTAL: VENDOR TOTAL: 39.99 YORKACE YORKVILLE ACE & RADIO SHACK 06/14/04 130.66 074082 05/06/04 01 CUSTODIAL SUPPLIES 8200065005807 INVOICE TOTAL: 130.66 VENDOR TOTAL: 130.66 ZEITER ZEITER-DICKSON INSURANCE 381.00 12105 05/13/04 01 BONDING-RUSSELL WALTER 8200061005322 06/14/04 381.00 INVOICE TOTAL: VENDOR TOTAL: 381.00 SUB-TOTAL ALL INVOICES: 13,960.47 CITY OF YORKVILLE MAY 2004 PAYROLL 189782075 TOTAL ALL INVOICES 32,743.22 y DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:01:54 EMPLOYEE YTD HOURS REPORT ID: PR480000.WOW ORDERED BY EMPLOYEE NAME DEPARTMENT: LIBRARY DEPARTMENT CURRENT CALENDAR HOURS WORKED FROM 05/01/2004 TO 05/31/2004 ---YEAR TO DATE--- HOURS AMOUNT HOURS AMOUNT EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID AMENTB AMENT, BEVERLY REG REGULAR HOURS 74.000 624.56 254.000 2,143.76 TOTAL: 74.000 624.56 254.000 2,143.76 BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 92.500 1,160.00 293.000 3,610.11 TOTAL: 92.500 1,160.00 293.000 3,610.11 DEBORDD DEBORD, DIXIE REG REGULAR HOURS 240.000 2,464.00 774.000 7,804.00 TOTAL: 240.000 2,464.00 774.000 7,804.00 ESSEXJ ESSEX, JANET REG REGULAR HOURS 67.500 506.25 166.000 1,245.00 TOTAL: 67.500 506.25 166.000 1,245.00 FELTESR FELTES, RITA REG REGULAR HOURS 224.000 2,329.60 824.000 8,441.60 FH FLOATING-HOLIDAYS 16.000 166.40 16.000 166.40 TOTAL: 240.000 2,496.00 840.000 8,608.00 GARDNERM GARDNER, MARY JO REG REGULAR HOURS 52.000 438.88 160.000 1,350.40 TOTAL: 52.000 438.88 160.000 1,350.40 GOSSV GOSS, VIRGINIA REG REGULAR HOURS 94.500 760.74 303.000 2,396.54 TOTAL: 94.500 760.74 303.000 2,396.54 IWANSS IWANSKI, SHARYL REG REGULAR HOURS 41.500 332.00 149.500 1,123.18 TOTAL: 41.500 332.00 149.500 1,123.18 JAHPM JAHP, MARGARET REG REGULAR HOURS 54.000 433.63 239.000 1,919.19 TOTAL: 54.000 433.63 239.000 1,919.19 MANNB MANNING, BARBARA REG REGULAR HOURS 101.500 812.00 334.000 2,646.62 TOTAL: 101.500 812.00 334.000 2,646.62 MATLJ MATLOCK, JOANNE REG REGULAR HOURS 46.000 368.00 147.500 1,113.66 TOTAL: 46.000 368.00 147.500 1,113.66 MINORA MINOR, ALLAN REG REGULAR HOURS 90.500 1,045.35 325.500 3,689.12 TOTAL: 90.500 1,045.35 325.500 3,689.12 PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 240.000 4,708.86 848.000 15,883.90 TOTAL: 240.000 4,708.86 848.000 15,883.90 SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 48.000 391.04 153.500 1,200.24 TOTAL: 48.000 391.04 153.500 1,200.24 DATE: 06/08/04 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:01:54 EMPLOYEE YTD HOURS REPORT ID: PR480000.WOW ORDERED BY EMPLOYEE NAME DEPARTMENT: LIBRARY DEPARTMENT CURRENT CALENDAR HOURS WORKED FROM 05/01/2004 TO 05/31/2004 ---YEAR TO DATE--- HOURS AMOUNT HOURS AMOUNT EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID CURRENT CALENDAR YEAR TO DATE REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID CMP COMP-TIME 4.000 73.52 FH FLOATING-HOLIDAYS 16.000 166.40 16.000 166.40 HOL HOLIDAY 96.000 1,228.16 REG REGULAR HOURS 1,466.000 16,374.91 4,971.000 54,567.32 SCK SICK-TIME 10.000 100.00 VAC VACATION 72.000 720.00 TOTALS: 1,482.000 16,541.31 5,169.000 56,855.40 DATE: 05/04/C UNITED CITY OF : VILLE PAG 2 TIME: 13:53:0_ POST PAYROLL TO GEN�_.AL LEDGER F-YR. 05 ID: PR180000.WOW ENTRY DATE: 05/04/04 JOURNAL #: PR-050404 ACCOUNTING PERIOD: 01 ITEM ACCOUNT # ACCOUNT DESCRIPTION TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT PARKS & RECREATION _ TOTAL: PARKS & RECREATION 21,720.75 21,720.75 LIBRARY 5,644.77 46 82-000-50-00-5107 SALARIES-EMPLOYEES 05/01/04 PAYROLL SUMMARY TOTAL312.41 49 82-000-72-00-6500 IMRF PARTICPANTS 05/01/04 PAYROLL SUMMARY TOTAL 431.82 50 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 05/01/04 PAYROLL SUMMARY TOTAL6,389.00 51 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET TOTAL: LIBRARY 6,389.00 6,389.00 L'ATF: 05/18/2004 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 14:32:43 DISTRIBUTION JOURNAL F-YR: 2005 ID: PR170000.WOW ITEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. # EMPL. NAME / TRANS. DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 51 82-000-50-00-5107 SALARIES-EMPLOYEES AMENTB AMENT, BEVERLY BRADSTRP BRADSTREET, PATRICIA DEBORDD DEBORD, DIXIE ESSEXJ ESSEX, JANET FELTESR FELTES, RITA GARDNERM GARDNER, MARY JO GOSSV GOSS, VIRGINIAIII JAHPM JAHP, MARGARET MANNB MANNING, BARBARA MATLJ MATLOCK, JOANNE MINORA MINOR, ALLAN PFISTERM PFISTER, MICHAELEEN SPRAINS SPRAIN, BARBARA TOTALS:. 5,320.78 DATE: 05/18/2004 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 14:32:43 DISTRIBUTION JOURNAL F-YR: 2005 ID: PR170000.WOW ITEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. # EMPL. NAME / TRANS. DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 52 82-000-72-00-6500 IMRF PARTICPANTS DEBORDD ' DEBORD, DIXIE FELTESR FELTES, RITA PFISTERM PFISTER, MICHAELEEN 411111 TOTALS: 330.62 53 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE AMENTB AMENT, BEVERLY BRADSTRP BRADSTREET, PATRICIA DEBORDD DEBORD, DIXIE ESSEXJ ESSEX, JANET FELTESR FELTES, RITA GARDNERM GARDNER, MARY JO GOSSV GOSS, VIRGINIA JAHPM JAHP, MARGARET MANNB MANNING, BARBARA MATLJ MATLOCK, JOANNE MINORA MINOR, ALLAN PFISTERM PFISTER, MICHAELEEN 1111111 SPRAINS SPRAIN, BARBARA TOTALS: 407.02 • ` , o1/0% UNITED CITY OF YORKV 7 PAGE: 2 16:34:2. POST PAYROLL TO GENERAL GER P-G : 052 ED: PR180000.WOW ENTRY DATE: 05/29/04 JOURNAL #: PR-060104 ACCOUNTING PERIOD: 01 [TEM ACCOUNT # ACCOUNT DESCRIPTION TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT 23,7• LIBRARY 05/29/04 PAYROLL SUMMARY TOTAL 5,578.00 48 82-000-50-00-5107 SALARIES-EMPLOYEES 05/29/04 PAYROLL SUMMARY TOTAL 330.62 49 82-000-72-00-6500 IMRF PARTICPANTS 426.71 50 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 05/29/04 PAYROLL SUMMARY TOTAL 6,335.33 51 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET TOTAL: LIBRARY 6,335.33 6,335.33 Sheet1 Librarian's Report May Circulation Adult Juvenile Total Fiction 820 1215 2035 Non-Fiction 530 397 927 Audio Books 306 47 353 Video Cassettes 7 75 82 DVD 29 29 Kits 11 11 Magazines 102 10 112 Sheet Music 7 7 Reference Book HTLS - Books sent to other libraries 201 60 261 HTLS - Books sent to our library 213 84 297 Dial-A-Story 285 285 Total Circulation 2186 2213 4399 Gain Over Previous Year 12 Loss Over Previous Year Registration Current Month Adult 32 Juvenile 18__ Non-Resident Taxpayer Non -Resident Subscription 5 Senior Citizen Summer Card Reciprocal 2 TOTAL 57 Items Added Adult Juvenile Easy Books Fiction 24 26 24 Books Non-Fiction 104 28 Audio Books 6 2 DVD's Compact Disc Videos Reference 41 1 Kits Sheet Music 47 TOTAL 303 Page 1 May Public Relations Articles - Kendall Country Record Photos - Kendall Country Record Informational flyers Meetings, Conferences Staff Meeting Workshops Programs, Activities Number Attending Adult Book Discussion 10 High School Book Club 4 Middle School Book Club 5 Jr. Book Club 8 Open Story Time 10 May Baskets Craft 8 Open Mother's Day Craft 8 Toddler Time 5 Volunteers Gifts and Memorial $350.00 Yorkville Junior Women's Club