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Library Board Packet 2004 11-08-04 Agenda Yorkville Public Library Board of Trustee November 8, 2004 7:30 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Librarian Statistics 9. City Council Liaison/Human Resource 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Library Addition 12. New Business Policy Revised 13. Adjournment Page 1 of 2 Yorkville Public Library Board of Trustees October 11,2004 7:30 p.m. The meeting was called to order at 7:35 p.m. by Vice President Marianne Wilkinson, Roll Call Members present: Gail Gaebler, Joseph Gruber, Carol LaChance, Sandy Lindblom, Kelly Murray, Russell Walter, and Marianne Wilkinson. Members not present: Joanne Gryder, and Marilyn Voderer. City Council Liaison Richard Sticka was also present. Recognition of Visitors None. Amendments to the Agenda Dr. Joseph Gruber asked to add one item to the agenda under Library Addition. Minutes No additions or corrections. Correspondence None. Public Comment None. Report of the Treasurer Sandy Lindblom asked to make a note to ask what was being done with the old books. Russell Walter made a motion to approve the bill list in the amount of$17,336.49. Carol LaChance seconded the motion. All present moved to pass with a roll call vote. The motion was passed. Report of the Librarian The Librarian was not in attendance, so there was no report given; the only information was what was in the packet. Page 2 of 2 City Council Liaison/Human Resource Richard Sticka stated that he had nothing to add. Russell Walter asked if the audit had been completed. Richard was not sure if it had been. A question was raised about the resolution. Dr. Joseph Gruber stated that he had spoken with the Mayor and felt that the Mayor was not comfortable with it. Standing Committees • Policy—voting was postponed until next month with a note made to add voting to the agenda. The Policy Handbooks were sent home for the Board Members to read over. Dr. Gruber brought up that he had asked the Librarian if they could use the patron list as a mailing list, and said that Michelle Pfister interpreted the policy as not being able to use that information in that manner. Instead an informational flier would be inserted in the patron's books as they checked them out. • Personnel—None. • Community Relations —None. • Finance—None. • Automation—None. Unfinished Business • Library Addition - Dr. Gruber wanted to invite the public to the library to ask members of the board questions about the library's plans. It was decided that this meeting needed to be announced as a meeting, and that it should take place Saturday, October 30, 2004 from 10 a.m. until 12 Noon. There will be an ad in the Kendall County Record with this information included in it. New Business • Policy Revised —This was postponed until next month. Adjournment Marianne Wilkinson asked for a motion to be made to adjourn. Dr. Gruber made this motion and Russell Walter seconded the motion. The meeting was adjourned at 8:05 p.m. Minutes respectfully submitted by Laura Leppert a ' DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:44:50 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNDEFINED INVOICE TOTAL: 0.00 VENDOR TOTAL: 0.00 AAREN AAREN PEST CONTROL 47713 10/20/04 01 PEST CONTROL TREATMENT 82-000-62-00-5407 11/08/04 40.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 ATT AT&T 101504-LIB 10/15/04 01 LONG DISTANCE 82-000-62-00-5436 11/08/04 24 .99 TELEPHONE INVOICE TOTAL: 24.99 VENDOR TOTAL: 24 .99 AURTRI AURORA TRI STATE FIRE 032364 10/01/04 01 4TH QTR PAYMENT-FIRE ALARM 82-000-65-00-5833 11/08/04 138.75 ALARM MONITORING 02 MONITORING & INSPECTION ** COMMENT ** INVOICE TOTAL: 138.75 VENDOR TOTAL: 138.75 BAKTAY BAKER & TAYLOR 2013379018 09/28/04 01 19 BOOKS 82-000-65-00-5836 11/08/04 536.74 BOOKS-ADULT INVOICE TOTAL: 536.74 2013380365 09/28/04 01 5 BOOKS 82-000-65-00-5836 11/08/04 119.93 BOOKS-ADULT INVOICE TOTAL: 119.93 2013386909 09/30/04 01 4 BOOKS 82-000-65-00-5836 11/08/04 82.07 BOOKS-ADULT INVOICE TOTAL: 82.07 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:44:50 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2013387289 09/28/04 01 3 BOOKS 82-000-65-00-5836 11/08/04 44.57 BOOKS-ADULT INVOICE TOTAL: 44.57 2013392204 09/30/04 01 4 BOOKS 82-000-65-00-5836 11/08/04 63.59 BOOKS-ADULT INVOICE TOTAL: 63.59 2013392392 09/30/04 01 14 BOOKS 82-000-65-00-5836 11/08/04 142.89 BOOKS-ADULT INVOICE TOTAL: 142.89 2013399646 09/28/04 01 3 BOOKS 82-000-65-00-5836 11/08/04 41.13 BOOKS-ADULT INVOICE TOTAL: 41.13 2013405044 09/29/04 01 4 BOOKS 82-000-65-00-5836 11/08/04 57.89 BOOKS-ADULT INVOICE TOTAL: 57.89 2013411271 10/02/04 01 16 BOOKS 82-000-65-00-5836 11/08/04 280.20 BOOKS-ADULT INVOICE TOTAL: 280.20 2013418395 09/30/04 01 5 BOOKS 82-000-65-00-5836 11/08/04 79.97 BOOKS-ADULT INVOICE TOTAL: 79.97 2013425025 10/01/04 01 5 BOOKS 82-000-65-00-5836 11/08/04 49.95 BOOKS-ADULT INVOICE TOTAL: 49.95 2013426799 10/07/04 01 6 BOOKS 82-000-65-00-5836 11/08/04 64.27 BOOKS-ADULT INVOICE TOTAL: 64.27 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:44 :51 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2013449514 10/06/04 01 3 BOOKS 82-000-65-00-5836 11/08/04 63.57 BOOKS-ADULT INVOICE TOTAL: 63.57 2013462558 10/08/04 01 6 BOOKS 82-000-65-00-5836 11/08/04 117.41 BOOKS-ADULT INVOICE TOTAL: 117.41 2013470003 10/14/04 01 22 BOOKS 82-000-65-00-5836 11/08/04 344 .99 BOOKS-ADULT INVOICE TOTAL: 344.99 2013477529 10/15/04 01 13 BOOKS 82-000-65-00-5839 11/08/04 185.60 BOOKS-REFERENCE INVOICE TOTAL: 185.60 2013485111 10/18/04 01 6 BOOKS 82-000-65-00-5839 11/08/04 68.49 BOOKS-REFERENCE INVOICE TOTAL: 68.49 2013503486 10/16/04 01 6 BOOKS 82-000-65-00-5839 11/08/04 53.12 BOOKS-REFERENCE INVOICE TOTAL: 53.12 2013517594 10/25/04 01 23 BOOKS 82-000-65-00-5839 11/08/04 518.25 BOOKS-REFERENCE INVOICE TOTAL: 518.25 2013523574 10/21/04 01 15 BOOKS 82-000-65-00-5839 11/08/04 398.81 BOOKS-REFERENCE INVOICE TOTAL: 398.81 2013525545 10/22/04 01 8 BOOKS 82-000-65-00-5839 11/08/04 124 .85 BOOKS-REFERENCE INVOICE TOTAL: 124 .85 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:44:51 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2013529259 10/27/04 01 17 BOOKS 82-000-65-00-5839 11/08/04 211.06 BOOKS-REFERENCE INVOICE TOTAL: 211.06 2013534269 10/27/04 01 7 BOOKS 82-000-65-00-5839 11/08/04 369.34 BOOKS-REFERENCE INVOICE TOTAL: 369.34 J16082060 10/08/04 01 WHAT'S NEW SCOOBY-DOO 82-000-65-00-5832 11/08/04 14 .89 VIDEOS INVOICE TOTAL: 14.89 J17173090 10/19/04 01 2 BOOKS-AUDIO 82-000-65-00-5838 11/08/04 37.23 BOOKS-AUDIO INVOICE TOTAL: 37.23 VENDOR TOTAL: 4, 070.81 BRADP BRADSTREET, PATRICIA 100804 10/08/04 01 REIMBURSEMENT FOR BOOK 82-000-65-00-5836 11/08/04 43.23 BOOKS-ADULT INVOICE TOTAL: 43.23 VENDOR TOTAL: 43.23 BURNIDGE BURNIDGE CASSELL 20040909 09/30/04 01 PROFESSIONAL SERVICES FROM 82-000-65-00-5842 11/08/04 1,521.30 BLDG-DEVELOPMENT FEES 02 8/1/04-9/26/04 ** COMMENT ** INVOICE TOTAL: 1,521.30 VENDOR TOTAL: 1, 521.30 COMED COMMONWEALTH EDISON 102704-8008 10/27/04 01 9/28/04-10/27/04 CHARGES 82-000-62-00-5435 11/08/04 82.41 ELECTRICITY INVOICE TOTAL: 82.41 VENDOR TOTAL: 82.41 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 11:44:51 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COYGF CITY OF YORKVILLE-GENERAL FND 103104-HI 11/03/04 01 JULY-OCT 2004 HEALTH INSURANCE 82-000-50-00-5203 11/08/04 11,707.84 GROUP HEALTH INSURANCE 02 MAY & JUN 2004 RETRO FOR 82-000-50-00-5203 1,287.76 GROUP HEALTH INSURANCE 03 CHANGE IN HEALTH INSUR PLAN ** COMMENT ** INVOICE TOTAL: 12, 995. 60 103104-LI 11/03/04 01 JUL-OCT 2004 LIFE INSURANCE 82-000-50-00-5204 11/08/04 326.52 GROUP LIFE INSURANCE INVOICE TOTAL: 326.52 VENDOR TOTAL: 13,322.12 FORGET FORGET-ME-NOT FLOWERS & GIFTS 11489 09/15/04 01 FLOWER ARRANGEMENT 82-000-64-00-5616 11/08/04 38.45 EMPLOYEE RECOGNITION INVOICE TOTAL: 38.45 VENDOR TOTAL: 38.45 HIGHSMIT HIGHSMITH, INC. 8352500-001 06/14/04 01 20 VINYL CD HOLDERS 82-000-65-00-5834 11/08/04 23.89 LIBRARY PROGRAMMING INVOICE TOTAL: 23.89 VENDOR TOTAL: 23.89 ILCENTRY ILLINOIS CENTURY NETWORK 0008774-IN 10/15/04 01 FILTERING SERVICE-9/1-9/30 82-000-75-00-7003 11/08/04 4.05 AUTOMATION INVOICE TOTAL: 4.05 VENDOR TOTAL: 4 .05 JEWEL JEWEL-OSCO DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 11:44:51 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JEWEL JEWEL-OSCO 102104-LIB 10/21/04 01 MILK, SODA, MOVIES, DONUTS 82-000-65-00-5834 11/08/04 46.01 LIBRARY PROGRAMMING 02 CUPS & NAPKINS ** COMMENT ** INVOICE TOTAL: 46.01 102904-LIB 10/29/04 01 JUICE & CUPCAKES 82-000-65-00-5834 11/08/04 7.48 LIBRARY PROGRAMMING INVOICE TOTAL: 7.48 102904A-LIB 10/29/04 01 82-000-65-00-5834 11/08/04 20.93 LIBRARY PROGRAMMING INVOICE TOTAL: 20.93 VENDOR TOTAL: 74.42 LEPPERTL LAURA LEPPERT 1-YPL 10/13/04 01 LIBRARY BOARD MINUTES 10/11/04 82-000-62-00-5401 11/08/04 45.00 CONTRACT SERVICES INVOICE TOTAL: 45.00 VENDOR TOTAL: 45.00 LIBRARY LIBRARY SPARKS YORKVILLE 11/03/04 01 1 YEAR SUBCRIPTION 82-000-64-00-5603 11/08/04 59.95 SUBSCRIPTIONS INVOICE TOTAL: 59.95 VENDOR TOTAL: 59.95 OFFWORK OFFICE WORKS 060866 09/29/04 01 PAPER 82-000-65-00-5806 11/08/04 26.79 LIBRARY SUPPLIES INVOICE TOTAL: 26.79 062149 10/22/04 01 4 BOXES - POUCH, LAM, LTR SIZE 82-000-65-00-5806 11/08/04 226.60 LIBRARY SUPPLIES INVOICE TOTAL: 226.60 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 11:44:51 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 062367 10/27/04 01 2 INK CARTRIDGES, INDEX CARDS 82-000-65-00-5806 11/08/04 67.42 LIBRARY SUPPLIES 02 & POST-IT NOTE PADS ** COMMENT ** INVOICE TOTAL: 67.42 VENDOR TOTAL: 320.81 OSWEGOAC OSWEGO ACE HARDWARE 001783 09/30/04 01 CLEANER & GLOVES 82-000-65-00-5807 11/08/04 20.57 CUSTODIAL SUPPLIES INVOICE TOTAL: 20.57 VENDOR TOTAL: 20.57 OSWEGOL OSWEGO PUBLIC LIBRARY 100804 10/08/04 01 6 BOOKS-RASMUSSON 82-000-65-00-5800 11/08/04 140.00 CONTINGENCIES INVOICE TOTAL: 140.00 VENDOR TOTAL: 140.00 PFISTM PFISTER, MICHAELEEN 110304 11/03/04 01 STAFF APPRECIATION DINNER 82-000-64-00-5616 11/08/04 700.00 EMPLOYEE RECOGNITION INVOICE TOTAL: 700.00 VENDOR TOTAL: 700.00 PRAIRIE PRAIRIE AREA LIBRARY SYSTEM 179 09/28/04 01 JULY 2004 HAL BILLING 82-000-75-00-7003 11/08/04 476.67 AUTOMATION INVOICE TOTAL: 476.67 221 09/28/04 01 AUGUST 2004 HAL BILLING 82-000-75-00-7003 11/08/04 476.67 AUTOMATION INVOICE TOTAL: 476. 67 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 11:44:51 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PRAIRIE PRAIRIE AREA LIBRARY SYSTEM 294 09/30/04 01 SEPTEMBER 2004 HAL BILLING 82-000-75-00-7003 11/08/04 536.67 AUTOMATION INVOICE TOTAL: 536. 67 367 10/22/04 01 OCTOBER 2004 HAL BILLING 82-000-75-00-7003 11/08/04 576. 67 AUTOMATION INVOICE TOTAL: 576.67 VENDOR TOTAL: 2,066.68 SBC SBC 630553150409 09/25/04 01 MONTHLY SERVICE CHG 9/25-10/24 82-000-62-00-5436 11/08/04 28.86 TELEPHONE INVOICE TOTAL: 28.86 630553920509 09/25/04 01 MONTHLY SERVICE CHG 9/25-10/24 82-000-62-00-5436 11/08/04 19.19 TELEPHONE INVOICE TOTAL: 19.19 VENDOR TOTAL: 48.05 SERVMASC SERVICEMASTER COMMERCIAL 124345A 10/15/04 01 MONTHLY JANITORIAL SERVICE-NOV 82-000-62-00-5407 11/08/04 250.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 250.00 VENDOR TOTAL: 250.00 UPSTART UPSTART 8530936-001 10/13/04 01 T-SHIRTS, BOOKMARKS, NOTEPADS, 82-000-65-00-5834 11/08/04 80.04 LIBRARY PROGRAMMING 02 TEA MUGS & PHOTO FRAMES ** COMMENT ** INVOICE TOTAL: 80.04 VENDOR TOTAL: 80.04 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 11:44:51 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/08/2004 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WALMART WALMART COMMUNITY 004763 10/22/04 01 CUPS, NAPKINS, BATTERIES, 82-000-65-00-5806 11/08/04 144.53 LIBRARY SUPPLIES 02 SOAP, CANDY, COFFEE & DVD'S ** COMMENT ** INVOICE TOTAL: 144.53 110304 11/03/04 01 BALANCE DUE ON INVOICE 82-000-65-00-5806 11/08/04 0.51 LIBRARY SUPPLIES INVOICE TOTAL: 0.51 VENDOR TOTAL: 145.04 YORKACE YORKVILLE ACE & RADIO SHACK 080124 09/30/04 01 BULB QUAD 13W 82-000-65-00-5807 11/08/04 9.99 CUSTODIAL SUPPLIES INVOICE TOTAL: 9.99 080377 10/07/04 01 BULB REFLECTOR 82-000-65-00-5807 11/08/04 7.58 CUSTODIAL SUPPLIES INVOICE TOTAL: 7.58 VENDOR TOTAL: 17.57 TOTAL ALL INVOICES: 23,278.13 r DATE: 11/04/2004 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 13:27:06 DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002.WOW FUND: LIBRARY °FOR 7 PERIODS ENDING NOVEMBER , 2004 FISCAL FISCAL o ACCOUNT NOVEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES TAXES 82-000-40-00-3997 CARRY OVER DEVELOPMENT FEES 0.00 0.00 100, 000.00 0.0 82-000-40-00-3998 CARRY OVER-MEMORIALS 0.00 0.00 5,000.00 0.0 82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 0.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 272, 609.75 308,353.00 88.4 82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 1,324.94 2,500.00 52.9 82-000-40-00-4015 TRANSFER FROM GENERAL FUND 0.00 0.00 19, 811.00 0.0 TOTAL TAXES 0.00 273,934.69 435,664.00 62.8 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 24, 125.00 20,000.00 120.6 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 0.00 24, 125.00 20,000.00 120.6 82-000-42-00-4260 COPY FEES 0.00 558.70 900.00 62.0 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 0.00 5,400.00 8,000.00 67.5 82-000-42-00-4286 RENTAL INCOME 0.00 452.00 1,000.00 45.2 TOTAL CHARGES FOR SERVICES 0.00 54, 660.70 49, 900.00 109.5 FINES 82-000-43-00-4330 LIBRARY FINES 0.00 1, 595.15 3,000.00 53.1 TOTAL FINES 0.00 1, 595.15 3, 000.00 53 .1 MISCELLANEOUS 82-000-44-00-4432 SALE OF BOOKS 0.00 624.92 500.00 124.9 82-000-44-00-4450 MEMORIALS 0.00 1,343.60 1, 500.00 89.5 TOTAL MISCELLANEOUS 0.00 1,968.52 2,000.00 98.4 INTERGOVERNMENTAL 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 7,700.00 0.0 TOTAL INTERGOVERNMENTAL 0.00 0.00 7,700.00 0.0 INTEREST r , DATE: 11/04/2004 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 13:27:06 DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002 .WOW FUND: LIBRARY FOR 7 PERIODS ENDING NOVEMBER 30, 2004 FISCAL FISCAL o ACCOUNT NOVEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES INTEREST 82-000-46-00-4600 INVESTMENT INCOME 0.00 741.92 1, 500.00 49.4 82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 0.00 1,250.00 0.0 TOTAL INTEREST 0.00 741.92 2,750.00 26.9 TOTAL REVENUES: 0.00 332, 900.98 501,014.00 66.4 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES-EMPLOYEES 5, 843.10 74,840 .46 180,000.00 41.5 82-000-50-00-5203 GROUP HEALTH INSURANCE 12, 995. 60 17, 561.76 30, 000.00 58.5 82-000-50-00-5204 GROUP LIFE INSURANCE 326.52 489.78 1, 500.00 32.6 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 1,772.42 3, 500.00 50.6 TOTAL PERSONNEL SERVICES 19, 165.22 94, 664.42 215,000.00 44.0 PROFESSIONAL SERVICES 82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0 82-000-61-00-5322 BONDING 0.00 633.00 1,400.00 45.2 82-000-61-00-5323 ATTORNEY 0.00 0.00 3,000.00 0.0 TOTAL PROFESSIONAL SERVICES 0.00 633.00 4,400.00 14.3 CONTRACTUAL SERVICES 82-000-62-00-5401 CONTRACT SERVICES 45.00 145.00 0.00 (100.0) 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 290.00 1,960.00 5,000.00 39.2 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1, 145.13 3, 000.00 38.1 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 59.05 1,000.00 5.9 82-000-62-00-5435 ELECTRICITY 82.41 188.35 2,500.00 7.5 82-000-62-00-5436 TELEPHONE 73. 04 560.96 1, 700.00 32.9 TOTAL CONTRACTUAL SERVICES 490.45 4,058.49 13,200.00 30.7 PROFESSIONAL DEVELOPMENT DATE: 11/04/2004 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 13:27:06 DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002.WOW FUND: LIBRARY FOR 7 PERIODS ENDING NOVEMBER 30, 2004 FISCAL FISCAL % ACCOUNT NOVEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 59.95 303.99 2, 500.00 12.1 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 70.00 1,000.00 7.0 82-000-64-00-5607 PUBLIC RELATIONS 0.00 261.30 650.00 40.2 82-000-64-00-5616 EMPLOYEE RECOGNITION 738.45 822.44 2,000.00 41.1 TOTAL PROFESSIONAL DEVELOPMENT 798.40 1,457.73 6, 150.00 23.7 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 140.00 242.25 4,314.00 5.6 82-000-65-00-5806 LIBRARY SUPPLIES 465.85 3,485.81 7,000.00 49.7 82-000-65-00-5807 CUSTODIAL SUPPLIES 38.14 971.92 4,000.00 24.2 82-000-65-00-5808 POSTAGE & SHIPPING 0.00 111.00 900.00 12.3 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 38.10 300.00 12.7 82-000-65-00-5826 MILEAGE 0.00 206.25 600.00 34.3 82-000-65-00-5832 VIDEOS 14.89 128.42 5, 500.00 2.3 82-000-65-00-5833 ALARM MONITORING 138.75 648.54 900.00 72.0 82-000-65-00-5834 LIBRARY PROGRAMMING 178.35 3,229.25 9, 000.00 35.8 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 500.00 0.0 82-000-65-00-5836 BOOKS-ADULT 2, 132.40 3,404. 50 10, 000.00 34.0 82-000-65-00-5837 BOOKS-JUVENILE 0.00 5,284. 86 10,000.00 52.8 82-000-65-00-5838 BOOKS-AUDIO 37.23 1,451.30 6,000.00 24.1 82-000-65-00-5839 BOOKS-REFERENCE 1,929.52 4,039.98 12,000.00 33.6 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 16,928.81 70,000.00 24.1 82-000-65-00-5841 MEMORIALS/GIFTS 0.00 1, 252.22 6, 500.00 19.2 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 1, 521.30 5,771.30 71,250.00 8.1 TOTAL OPERATIONS 6,596.43 47,194.51 218,764.00 21.5 RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 330. 62 4, 610.47 8, 000.00 57. 6 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 446.96 5,725. 12 13, 500.00 42.4 TOTAL RETIREMENT 777.58 10,335.59 21,500.00 48.0 CAPITAL OUTLAY I • DATE: 11/04/2004 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 13:27:06 DETAILED REVENUE & EXPENSE REPORT F-YR: 05 ID: GL470002.WOW FUND: LIBRARY FOR 7 PERIODS ENDING NOVEMBER 30, 2004 FISCAL FISCAL % ACCOUNT NOVEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0 82-000-75-00-7003 AUTOMATION 2,070.73 5,877.32 22,000.00 26.7 82-000-75-00-7703 BUILDING EXPANSION 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 2,070.73 5, 877.32 22,000.00 26.7 TOTAL EXPENSES: 29,898.81 164,221.06 501, 014.00 32 .7 TOTAL FUND REVENUES 0.00 332, 900.98 501, 014.00 66.4 TOTAL FUND EXPENSES 29,898.81 164,221.06 501,014.00 32.7 FUND SURPLUS (DEFICIT) (29, 898.81) 168,679.92 0.00 100.0 . , DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 13 :39:05 EMPLOYEE YTD HOURS REPORT ID: PR480000.WOW ORDERED BY EMPLOYEE NAME DEPARTMENT: LIBRARY DEPARTMENT CURRENT CALENDAR HOURS WORKED FROM 10/01/2004 TO 10/31/2004 ---YEAR TO DATE--- HOURS AMOUNT HOURS AMOUNT EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID AMENTB AMENT, BEVERLY REG REGULAR HOURS 71.500 643 .50 504.500 4,345.62 TOTAL: 71.500 643.50 504.500 4,345.62 BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 86.000 1,093 .06 587.000 7,346.86 TOTAL: 86.000 1,093 .06 587.000 7,346.86 CLARKC CLARK, CHRISTINE REG REGULAR HOURS 55.500 416.25 93.500 701.25 TOTAL: 55.500 416.25 93.500 701.25 DEBORDD DEBORD, DIXIE REG REGULAR HOURS 240.000 2,496.00 1,598.000 16,373.60 TOTAL: 240.000 2,496.00 1,598.000 16,373 .60 ESSEXJ ESSEX, JANET REG REGULAR HOURS 73.000 584.00 453 .500 3,459.00 TOTAL: 73.000 584.00 453 .500 3,459.00 FELTESR FELTES, RITA REG REGULAR HOURS 232.000 2,412.80 1,665.000 17, 188.00 SCK SICK-TIME 8.000 83.20 16.000 163.20 TOTAL: 240.000 2,496.00 1, 681.000 17,351.20 GARDNERM GARDNER, MARY JO REG REGULAR HOURS 32.500 292.50 294.000 2, 532.04 TOTAL: 32.500 292.50 294.000 2, 532.04 GOSSV GOSS, VIRGINIA REG REGULAR HOURS 90.500 779.22 551.500 4, 500.60 TOTAL: 90.500 779.22 551.500 4, 500.60 IWANSS IWANSKI, SHARYL REG REGULAR HOURS 52.000 425.76 302.500 2,356.94 TOTAL: 52.000 425.76 302.500 2,356.94 JAHPM JAHP, MARGARET REG REGULAR HOURS 67.500 573.75 411.000 3,335.37 TOTAL: 67.500 573.75 411.000 3,335.37 MANNB MANNING, BARBARA REG REGULAR HOURS 76.500 612 .00 633.500 5,042.62 TOTAL: 76.500 612.00 633.500 5,042.62 MATLJ MATLOCK, JOANNE REG REGULAR HOURS 53.000 450.50 313.000 2,473.16 TOTAL: 53.000 450.50 313 .000 2,473.16 MINORA MINOR, ALLAN REG REGULAR HOURS 91.000 1,064.70 623.500 7, 175.72 TOTAL: 91.000 1,064.70 623.500 7,175.72 PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 192.000 3,886.16 1, 576.000 30, 618.92 VAC VACATION 48.000 971.54 120.000 2,428.85 TOTAL: 240.000 4,857.70 1, 696.000 33,047.77 DATE: 11/04/04 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 13:39:06 EMPLOYEE YTD HOURS REPORT ID: PR480000.WOW ORDERED BY EMPLOYEE NAME DEPARTMENT: LIBRARY DEPARTMENT CURRENT CALENDAR HOURS WORKED FROM 10/01/2004 TO 10/31/2004 ---YEAR TO DATE--- HOURS AMOUNT HOURS AMOUNT EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID CURRENT CALENDAR YEAR TO DATE REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID CMP COMP-TIME 4.000 73.52 FH FLOATING-HOLIDAYS 16.000 166.40 HOD HOLIDAY 160.000 2,129.92 REG REGULAR HOURS 1,413.000 15,730.20 9, 606.500 107,449.70 SCK SICK-TIME 8.000 83 .20 50.000 594.72 VAC VACATION 48.000 971.54 215.000 3,388.05 TOTALS: 1,469.000 16,784.94 10,051.500 113,802.31 10/04/0z UNITED CITY OF YORIOV, PAGE: 2 IME: 17:05:1: POST PAYROLL TO GENERAL JGER F-YR: 05 ID: PR180000.WOW p4' � 6 ENTRY DATE: 10/04/04 JOURNAL #: PR-100204 ACCOUNTING PERIOD: 06 ITEM ACCOUNT ## ACCOUNT DESCRIPTION TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT 1 LIBRARY 49 82-000-50-00-5107 SALARIES-EMPLOYEES 10/02/04 PAYROLL SUMMARY TOTAL 5,438.81 50 82-000-72-00-6500 IMRF PARTICPANTS 10/02/04 PAYROLL SUMMARY TOTAL 330.62 51 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 10/02/04 PAYROLL SUMMARY TOTAL 416.03 52 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 6,185.46 TOTAL: LIBRARY 6,185.46 6,185.46 DATE: 10/04/2' UNITED CITY OF YORKV PAGE: 16 TIME: 14:46:2, DISTRIBUTION JOURN. F-YR: 2005 ID: PR170000.WOW p E //�_./i\ —0u ITEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. # EMPL. NAME`'/ / TRANS.VDEcSCRIPTIION DEBIT AMT CREDIT AMT f1 LIBRARY 49 82-000-50-00-5107 SALARIES-EMPLOYEES AMENTB ANENT, BEVERLY 148.50 BRADSTRP BRADSTREET, PATRICIA 381.30 CLARKC CLARK, CHRISTINE 168.75 DEBORDD DEBORD, DIXIE 832.00 ESSEXJ ESSEX, JANET 92.00 FELTESR FELTES, RITA 832.00 GARDNERM GARDNER, MARY JO 45.00 GOSSV GOSS,'VIRGINIA 228.17 IWANSS IWANSKI, SHARYL 172.00 JAHPM JAHP, MARGARET 191.25 MANNB MANNING, BARBARA 240.00 MATLJ MATLOCK, JOANNE 131.75 MINORA MINOR, ALLAN 356.85 PFISTERM PFISTER, MICHAELEEN 1,619.24 TOTALS: 5,438.81 50 82-000-72-00-6500 IMRF PARTICPANTS DEBORDD DEBORD, DIXIE 83.78 FELTESR FELTES, RITA 83.78 PFISTERM PFISTER, MICI-IAELEEN 163.06 TOTALS: 330.62 51 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE AMENTB AMENT, BEVERLY 11.36 BRADSTRP BRADSTREET, PATRICIA 29.17 CLARKC CLARK, CHRISTINE 12.91 DEBORDD DEBORD, DIXIE 63.64 DATE: 10/04/2 UNITED CITY OF YORKV. PAGE: 17 TIME: 14:46:2' DISTRIBUTION JOURN, F-YR: 2005 ID: PR170000.WOW � ) lJ ITEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. # EMPL. NAME / TRANS. DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 51 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE ESSEXJ ESSEX, JANET 7.03 FELTESR FELTES, RITA 63.64 GARDNERM GARDNER, MARY JO 3.44 GOSSV GOSS, VIRGINIA 17.46 IWANSS IWANSKI, SHARYL 13.15 JAHPM JAHP, MARGARET 14.63 MANNB MANNING, BARBARA 18.36 MATLJ MATLOCK, JOANNE 10.08 MINORA MINOR, ALLAN 27.29 PFISTERM PFISTER, MICHAELEEN 123.87 TOTALS: 416.03 52 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 6,185.46 TOTALS: 6,185.46 TAX TE: 10/18/( UNITED CITY OF ' 'VILLE PAG 2 TIME: 15:19:5,, POST PAYROLL TO GEIS----!AL LEDGER F-Y'; 05 ID: PR180000.WOW PE - �� � O I)6 v y ENTRY DATE: 10/18/04 JOURNAL #: PR-101604 ACCOUNTING PERIOD: 06 ITEM ACCOUNT # ACCOUNT DESCRIPTION TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 49 82-000-50-00-5107 SALARIES-EMPLOYEES 10/16/04 PAYROLL SUMMARY TOTAL 5, 503 .03 50 82-000-72-00-6500 IMRF PARTICPANTS 10/16/04 PAYROLL SUMMARY TOTAL30.62 51 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 10/16/04 PAYROLL SUMMARY TOTAL 420.99 52 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 6,254.64 TOTAL: LIBRARY 6,254 64 6,254 64 DATE: 10/18/: UNITED CITY OF ' '.VILLE PAGE: 16 TIME: 14:22:0_ DISTRIBUTION u ANAL F-YR: .005 ID: PR170000.WOW V _ I c)-1(,, _f/ 9 ITEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. 4t EMPL. NAME / TRANS. DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 49 82-000-50-00-5107 SALARIES-EMPLOYEES AMENTB AMENT, BEVERLY 279.00 BRADSTRP BRADSTREET, PATRICIA 406.72 CLARKC CLARK, CHRISTINE 82.50 DEBORDD DEBORD, DIXIE 832.00 ESSEXJ ESSEX, JANET 240.00 FELTESR FELTES, RITA 832.00 GARDNERM GARDNER, MARY JO 112.50 GOSSV GOSS, VIRGINIA 288.44 IWANSS IWANSKI, SHARYL 79.04 JAHPM JAHP, MARGARET 97.75 MANNB MANNING, BARBARA 124.00 MATLJ MATLOCK, JOANNE 153.00 MINORA MINOR, ALLAN 356.85 PFISTERM PFISTER, MICHAELEEN 1, 619.23 TOTALS: 5, 503.03 50 82-000-72-00-6500 IMRF PARTICPANTS DEBORDD DEBORD, DIXIE 83.78 FELTESR FELTES, RITA 83.78 PFISTERM PFISTER, MICHAELEEN 163.06 TOTALS: 330.62 51 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE AMENTB AMENT, BEVERLY 21.35 BRADSTRP BRADSTREET, PATRICIA 31.12 CLARKC CLARK, CHRISTINE 6.32 DEBORDD DEBORD, DIXIE 63.64 ESSEXJ ESSEX, JANET 18.36 FELTESR FELTES, RITA 63.64 GARDNERM GARDNER, MARY JO 8.61 GOSSV GOSS, VIRGINIA 22.06 ATE: 10/18/; UNITED CITY OF ' 'VILLE PAGE: 17 IME: 14:22:0_ DISTRIBUTION u_ .RNAL F-YR: .005 D: PR170000.WOW ! (J f0 -I6 "CJ 1 TEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. # EMPL. NAME / TRANS. DESCRIPTION DEBIT AMT CREDIT AMT IBRARY 51 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE IWANSS IWANSKI, SHARYL 6.05 JAHPM JAHP, MARGARET 7.48 MANNB MANNING, BARBARA 9.49 MATLJ MATLOCK, JOANNE 11.71 MINORA MINOR, ALLAN 27.29 PFISTERM PFISTER, MICHAELEEN 123.87 TOTALS: 420.99 52 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 6,254.64 TOTALS: 6,254.64 DATE: 11/02/C UNITED CITY OF ' 'VILLE PAG 2 TIME: 15:41: 5 POST PAYROLL TO GEIS. AL LEDGER F-Y, 05 ID: PR180000.WOW t cji 'G JU ()L ENTRY DATE: 11/02/04 JOURNAL #: PR-103004 ACCOUNTING PERIOD: 07 ITEM ACCOUNT # ACCOUNT DESCRIPTION TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 50 82-000-50-00-5107 SALARIES-EMPLOYEES 10/30/04 PAYROLL SUMMARY TOTAL 5,843.10 51 82-000-72-00-6500 IMRF PARTICPANTS 10/30/04 PAYROLL SUMMARY TOTAL 330.62 52 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 10/30/04 PAYROLL SUMMARY TOTAL 446.96 53 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 6, 620.68 TOTAL: LIBRARY 6, 620.68 6, 620.68 DATE: 11/02/2 UNITED CITY OF ' -VILLE PAGE: 16 TIME: 09:58:4 DISTRIBUTION ANAL F-YR: J05 ID: PR170000.WOW E ITEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. # EMPL. NAME / TRANS. DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 50 82-000-50-00-5107 SALARIES-EMPLOYEES AMENTB AMENT, BEVERLY 216.00 BRADSTRP BRADSTREET, PATRICIA 305.04 CLARKC CLARK, CHRISTINE 165.00 DEBORDD DEBORD, DIXIE 832.00 ESSEXJ ESSEX, JANET 252.00 FELTESR FELTES, RITA 832.00 GARDNERM GARDNER, MARY JO 135.00 GOSSV GOSS, VIRGINIA 262.61 IWANSS IWANSKI, SHARYL 174.72 JAHPM JAHP, MARGARET 284.75 MANNB MANNING, BARBARA 248.00 MATLJ MATLOCK, JOANNE 165.75 MINORA MINOR, ALLAN 351.00 PFISTERM PFISTER, MICHAELEEN TOTALS: ( 5, 843.10 )ATE: 11/02/2 UNITED CITY OF VILLE PAGE: 17 'IME: 09:58:4. DISTRIBUTION 0 ANAL F-YR: J05 D: PR170000.WOWt"- 1 V/, -3 V-v' :TEM ACCOUNT # ACCOUNT DESCRIPTION EMPL. # EMPL. NAME / TRANS. DESCRIPTION DEBIT AMT CREDIT AMT ,IBRARY 51 82-000-72-00-6500 IMRF PARTICPANTS DEBORDD DEBORD, DIXIE 83.78 FELTESR FELTES, RITA 83.78 PFISTERM PFISTER, MICHAELEEN , 163.061, TOTALS: 330.62 / 52 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE AMENTB AMENT, BEVERLY 16. 52 BRADSTRP BRADSTREET, PATRICIA 23.33 CLARKC CLARK, CHRISTINE 12.62 DEBORDD DEBORD, DIXIE 63.64 ESSEXJ ESSEX, JANET 19.27 FELTESR FELTES, RITA 63. 64 GARDNERM GARDNER, MARY JO 10.33 GOSSV GOSS, VIRGINIA 20.09 IWANSS IWANSKI, SHARYL 13.36 JAHPM JAHP, MARGARET 21.78 MANNB MANNING, BARBARA 18.98 MATLJ MATLOCK, JOANNE 12. 68 MINORA MINOR, ALLAN 26.85 PFISTERM PFISTER, MICHAELEEN 123.87 TOTALS: 446.96 53 82-000-10-00-1050 CASH IN BANK - MMA PAYROLL OFFSET 6, 620.68 TOTALS: 6,620.68 November 2, 2004 To: Michelle Pfister, Library Director Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 From: Steve H. Larson, CIPFA Fee Statement We previously billed you $10,000 of our total fee of$20,000 for assistance with your referendum information program. We are sending this adjusted fee statement that only bills for the actual amount of time devoted to the referendum program by Steve Larson and John Repsholdt. This includes attending six meetings helping prepare the Q & A fact sheet and providing other materials used to help organize the information program. The total amount of time devoted was 37 hours @ $175 per hour equals $6475. Amount Due $6,475.00 Call if you have any questions. Please make check payable and mail to: Ehlers & Associates, Inc. 3060 Centre Pointe Drive Roseville, MN 55113-1105. Sheet1 Librarian's Report October Circulation Adult Juvenile Total Fiction 955 1977 2932 Non-Fiction 747 673 1420 Audio Books 376 46 422 Video Cassettes 9 57 66 DVD 44 44 Kits 4 4 Magazines 177 17 194 Sheet Music 15 15 Reference Book HTLS - Books sent to other libraries 256 98 354 HTLS - Books sent to our library 330 125 455 Dial-A-Story 314 314 Total Circulation 2865 3355 6220 Gain Over Previous Year 1134 Loss Over Previous Year Registration Current Month Adult 80 Juvenile 9 Non-Resident Taxpayer Non -Resident Subscription 8 Senior Citizen Courtesy Card Summer Card Reciprocal 6 TOTAL 103 Items Added Adult Juvenile Easy Books Fiction 40 32 38 Books Non-Fiction 60 23 Audio Books 12 DVD's 6 Compact Disc Videos Reference 10 1 Kits Sheet Music 34 Magazine 53 5 TOTAL 314 Page 1 October Public Relations Photos & Articles to Kendall Country Record PALS / Grant/Pfister PALS /Catalog/Debord Meetings, Conference Staff Meeting Workshops Programs, Activities Number Attending Adult Reading Club 13 Middle School Book club 8 High School Book Club 0 Home School Book Club 7 Kids Book Club 11 Open Storytime 12 Let's Go Storytime 8 Dr. Patel Dental Month 8 Ghost Hunt / Storytime 12 Toddler Time 8 Children/ 8 Adults Teen Week— Library Sleepover 10 Volunteers Displays Gifts and Memorials $25.00 from Yorkville American Legion#489 In memory of Mary B. La Gaw—Gold Star Mother