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Home My WebLink AboutPark Board Packet 2004 02-23-04 Yorkville Parks& Recreation Department Board Meeting Park And Recreation Administrative Offices RIVERFRONT BUILDING 301 E. HYDRAULIC STREET Yorkville, IL 60560/ 630.553.4341 AGENDA February 23,2004 Call to Order: Roll Call: Chris Rollins, Dave Cathey, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Bob Pilmer, School District Liason, Alderman Paul James Introduction of Guests and/or City Officials, Staff: Park and Recreation Director—Laura Brown Park Foreman— Scott Sleezer Public Comments: Approval of Minutes: February 9, 2004 Bills Review: Cash Analysis Bill List Old Business: Concession Stand status Country Hills Park— Construction bid opening set for March 12th New Business: Grande Reserve Park E —revised pan Reports Parks Report Additional Business: Correspondence: Miscellaneous press release Adjournment Executive Session 1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. Yorkville Parks &Recreation Department Board Meeting February 9, 2004 MINUTES Call to Order— President Rollins called the meeting to order at 7:00 p.m. Roll Call Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Absent: Dave Cathey, Bob Pilmer, School District Liason, Alderman Paul James Introduction of Guests and/or City Officials, Staff: Laura Brown, Executive Director Public Comments: Yorkville Residents Karen Hoban and Tammy Smock Ms Hoban and Ms Smock stated they were new residents to Yorkville residing in the Rivers Edge subdivision. The reason for their attendance was to find out about the development of a municipal pool. They have heard discussion in the community, and wanted to find out about the possibilities of the use of the pool at Hoover Outdoor Education Center, or other pools in the planning for Yorkville. Ms Hoban stated there was a need and she would be willing to help with whatever need to be done to get a pool constructed. President Rollins explained the history of the old YMCA/Lion Pool and the condition of this pool. He then explained the Pool Study that was completed by Burbach early in 2003 and the Phase I study on the current pool at Hoover. He explained that based on condition of the current pool at Hoover it would cost the City between 1.2 million to 2 million to get the necessary renovations completed. In addition, a new pool will cost between 5-7 million dollars and could be as long as 5-7 years away. Both residents asked to be kept informed if there was anything they could do to move this schedule up. They expressed concerns for the length of time this process could take, and the growth that was already occurring. A pool would benefit the whole City/ Presidents Rollins thanked both residents for their input and suggested they stay involved in the Park and Recreation Department and continue to attend Board Meetings. Resident Smoch, also thanked the Board and expressed how pleased she was with the quality of programs that are currently being offered by the Recreation Department. Approval of Minutes: Minutes of January 26, 2004 regular meeting were approved following a motion by Fiala, seconded by Truman. Approval was unanimous. Bills Review- Bills were reviewed and approved for payment following a motion by Koch, seconded by Korinek. A roll call vote was taken: Rollins, yes;Koch, yes; Truman, yes;Fiala, yes; Korinek, yes. Old Business: Truman explained the developments of the School/ City Ad Hoc Committee Meeting which occurred February 5t. Truman expressed progress with the draft of a new three year agreement. New Business: Brown reported on the Park and Recreation staffing and projected Growth through 2009. Rollins commented that it was good to know where we are going with staffing and it looks like there will be several additions in the coming years. Board voted unanimously to support this document. Brown explained to the Board of a request to name River's Edge Park per the Parking Naming Policy. The application was included in the Board packet. The Board discussed this request and asked the Director to complete verification on the applicant, in addition the Board tabled this request until July 2004. The construction of the park would be underway and there may be more residents interested in submitting an application for naming. The Board reviewed the following documents as information only Park and Recreation Spring Program Catalog, and City-wide annual service report. Director Brown reported that the Program Supervisor position was filled with Becky Scheberl. Her starting date will be February 23, 2004. Reports In the Directors Report Brown highlighted • Concession Stand • Polar Plunge Recreation Report Parks Report Additional Business- Koch reported to the Board the summary of the goal setting session by City Council. Correspondence: Miscellaneous press release Adjournment The meeting adjourned at 8:55 p.m. following a motion by Fiala, and seconded by Truman. Respectfully submitted, Laura J. Brown PARK LANDSCAPING ,ae s i SHADE TREES,EVERGREENS&ORNAMENTALS PEDESTRIAN LIGHTING gab ,o, �� BASEBALL FIELD '0 `44 �`� �' 6 � / 8'PARK TRAIL PEDESTRIAN LIGHTING .ar ,, i ;; �� O to MINI-SKATEPARK '''' PLAYGROUND LANDSCAPE BERMS +'e <�H � b A O �:^^ DRINKING °' 0 '-°,:< FOUNTAIN 118 1e' �4; 70'/80'SASEPATHS �I rd wil��_=� �' t.„ 4 300'OUTFIELD �iAA� , 44\ 9a a. HOSE ,,; ® J i SPIGOT ,ite O 01':- O •`A +�" ®All�� 105 X 55 YARDS 107: 411 �\., ►; V 90 X 56 YARDS 4 PARK SIGN • -,� v ^ "it) ® VO e pr ...,:. 0 0 00001111010 :11111.11001111.- ,111- � . ,. LSI P- - r 10'BLACKBERRY 52 CAR PARKING LOT r CREEK BIKE TRAIL PARK SIGN SOCCER FIELD SOCCER FIELD Grande Reserve Park 'E' - 2-16'SQUARE PAVILIONS Concept 'E' zr 1OP :oa The United City Of Yorkville SCHOPPE DESIGN ASSOCIATES ter' Moser Enterprises,Inc. `�l l,rmrlrcalre An�hirecMre and Luru!Planning REVISED 2-10-2004 Lothot esWSon ..I �� 3000 East 5th Avenue g r f 'B00 Game Fenn Ra. o• w• } a 630.553 3 e0seo 430 W.DOWNER PLACE P FAX (630)896-2501 North SCALE:t"•S0• Naperville,Illinois 60540 4,••�` 630.5534350 AURORA,IL 6113!16 FMX(630)896-3228 Parks Department Report January / February 2004 Monthly Accomplishments • Continued concession stand construction. - • Started Beecher lighting grant upgrade. • Steel reinforced picnic tables benches. • Started portable picnic table rehab. • Started portable garbage can rehab. • Preformed monthly service work on trucks. Public Works • Assisted street department with plowing and salting. • Snow removal from public buildings and walks. Administration • Preformed yearly performance reviews for staff. • Created focus areas for 2004-05 for staff. • Revised the 2004-05 projection for equipment, staffing and task categories. • Assisted Laura with budget outline for 2004-05. • Working with contractors on concession stand construction. • Assisted Public works director with various issues. Upcoming Projects • Tree trimming parkway trees and along creek in Fox Hill west. • Demonstrating various types of equipment for future purchases. • Interior layout for concession stand. voKnvsur ii, Pk pAoh.A iuFCfir AT/ON Yorkville Parks & Recreation Department 905 Game Farm Rd. Yorkville, IL 60560 630353.4357 630.553.4360 fax e-mail:yorcrecteo tao;,com Administration Office: 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 fax - February 19, 2004 Barbara Dwyer Dennis Dwyer, Inc. Country Hills Development 24 W 351 Pin Oak Lane Naperville, Illinois 60540 Dear Barb; As I indicated on the phone, the United City of Yorkville is beginning the preparation for the construction of the park located in the Country Hills development. According to the annexation agreement signed May 12, 1994, the developer(Dwyer, Inc.) shall be responsible for the final grading with topsoil and seeding of the park area. It is my hope that we would coordinate this process with the park construction and playground equipment installation. According to our construction documents we arc asking the installation of the playground equipment and the park improvements to be completed by the first part of June 2004. In addition,the installer would back fill up to 15 feet around all the playground amenities. This would allow you,as the developer, to complete the improvements to the remaining areas of final grading without impacting the new park improvements. It is our desire to have the park seeded immediately following the final grading so we can get a start of the growing season. I hove this advance notice will assist you in the scheduling of the final grading and seeding. 1 know this park will truly be an asset for the residents within the Country Hills development and the City of Yorkville. Please let me know if there is anything you need from us to make this go smoothly. Regards, Laura]. Brown Executive Director Park and Recreation Department cc: Art Prochaska, Mayor Joe Wywrot, City Engineer Tony Graff, City Administrator x Park Board Mike Schoppe, City Planner