Loading...
Park Board Packet 2004 05-10-04 Yorkville Parks & Recreation Department Board Meeting Park and Recreation Administrative Offices RIVERFRONT BUILDING 301 E. HYDRAULIC STREET Yorkville, IL 60560/630.553.4341 AGENDA May 10,2004 Call to Order: Roll Call: Chris Rollins, Dave Cathey, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Bob Pilmer, School District Liaison, Alderman Paul James Introduction of Guest and/or City Officials, Staff. Park and Recreation Director—Laura Brown Superintendent of Recreation— Sue Swithin Public Comments: Approval of Minutes: Executive Session minutes of April 12, 2004 Minutes of April 26, 2004 Bills Review: Cash Analysis Bill List Reports: Parks Department Recreation Department Old Business: Internet Access to Park and Recreation Bank Accounts New Business: Bid Opening Results for Blacktop driveway at Beecher Park Park Naming Recommendations Additional Business: Correspondence: Park, Gazebo and Shelter reservation policy (final—approved by City Council 4/27/04) Miscellaneous press release Vandalism Reports Adjournment Yorkville Parks &Recreation Department Minutes of Closed Session April 12,2004 Roll Call: Chris Rollins,Dave Cathey,Ken Koch,Richard Korinek, and Van Truman. Also in attendance were Alderman Paul James,Laura Brown, Sue Swithin, and Judy Rice. Brown discussed an opportunity to acquire 14 acres of the Woodworth property located along the river across from the old Lyons/YMCA pool. The City is purchasing 2 acres behind the old pool for construction of a lift station. Discussion items included: • Existing flood plain issues • The need to provide walkway access for residents • Increasing pressure for additional recreation space • Possible features and amenities for the site • Future growth opportunities extending from this acreage Brown said City Council directed staff to pursue funding options.They also asked the City Planner to prepare a concept plan for the property. She reported the property is awaiting an appraisal to establish selling price. Rollins highly recommended further discussion with the landowner. A motion to adjourn was made by Cathey and seconded by Korinek. The meeting returned to open session at 8:24 p.m. Respectfully Submitted, Judy Rice Recording Secretary Yorkville Parks &Recreation Department Board Meeting. April 26,2004 MINUTES Call to Order- President Rollins called the meeting to order at 7:12 p.m. Roll Call- Chris Rollins,Ken Koch,Van Truman,Heather Fiala,Richard Korinek, Bob Pilmer Alderman Paul James Guests/City Officials/Staff- Laura Brown, Executive Director Scott Sleezer,Parks Foreman Mike Schoppe, City Planner Public Comment- None Approval of Minutes- Minutes of the April 12,2004 regular meeting were reviewed. Fiala asked for a correction of the city golf outing date,from May 2 to May 7. Minutes were unanimously approved as corrected,following a motion by Pilmer. Truman seconded. Bills Review= Brown reported that all revenue is current as of April 23, and is reflected in the report.Koch moved for approval of the bills as submitted. Fiala seconded the motion. Bills were approved for payment following a roll-call vote: Rollins, yes; Koch,yes;Truman, yes;Fiala,yes;Korinek,yes;Pilmer,no. Developer Presentation- Art Daniels,President of Sexton Development, and Mike Auf Der Heide,Yas/Fischel Partnership, discussed the overall land plan for the Rob Roy Falls development.While listening to the needs and concerns of the park board, Daniels stated his firm's desire to maintain architectural control of park and open space. Schoppe added comments relating to the city's Master Plan and the established park standards. Issues identified for future discussion include the a centralized 7-acre public park, ownership of the regional bike trail,equestrian trails, and discussion with the Plano School District regarding a possible park/school site. Matt Nelson,Lannert Group,presented the plan for Villas at the Preserve,a Burnside Homes development. The plan includes 26 percent open space, and is partially surrounded by forest preserve. Brown pointed out existing hail linkage. Brown recommended,and the Board concurred,preference for cash, in lieu of park and trail space in this development. Old Business- The Board briefly discussed results of the Gilbert Park Town Meeting. Rollins commented that those in attendance overwhelmingly favored the active park concept, and it is his hope that those who favor a passive park will visit other area parks more suited to the passive concept. Yorkville Parks &Recreation Department Board Meeting-April 26,2004 Page 2 Brown reported the construction bid for Country Hills Park was awarded to Reil Construction, and the construction will begin May 10. Brown also reported that Reil Construction was awarded the contract for construction of the River Front Park shelter. Construction will take place sometime this summer. New Business- Schoppe introduced Jeremy Meek, of his staff,who has worked on the Gilbert Park plan from its inception. Schoppe also introduced Mark Harrison,who is working on the park at Grande Reserve,which will carry a high adventure_theme with an elevated play area. This park is targeted for construction this summer. Harrison discussed the park concept and its planned features. Sleezer added his endorsement of the quality of equipment that is planned for the park. Brown noted that MPI will construct the park,following the city's design. Koch made a motion to recommend this plan for the park. Korinek seconded the motion. Approval was unanimous. Brown updated the Board on Rivers Edge Park, saying the bid results will be shared with the Board at the next meeting. The project is targeted for construction this summer Additional Business- None Correspondence- None Motion to Adjourn- The meeting adjourned at 9:12 p.m. following a motion by Fiala. Pilmer seconded. Respectfully submitted, Judy Rice, Recording Secretary Next meeting will be held on May 10,2004, at 7 p.m. at the Hydraulic St.Administrative Office n Us rift SIGN-IN, PLEASE (If you have a business card, please leave one on the table-Thank You) 1. 4A4 De -1/4CC�e-ti at/ 2. 6'g 12t'frA0 V 9 1 e 3. t% 0-1,2:'11-44,9414 42 -9'a( S 4. ch 1/e: c Wlve,ffie/) pt 16- 5. e-6 6. `r ' li .1 d1aCC4` I • 7. I-A du tom► v 8. 9. 10. 11. 12. 13. 14. 15. 16. April 15, 2005 Messrs: United City of Yorkville Park Board From William Powell Treasurer Subject: Internet Access to Parks and Recreation Bank Account I am unable to attend the Monday night Park Board meetings since I am working at this time. However, I wish to explain why I have requested to be included on the bank signature cards for Parks and Recreation. Since becoming Treasurer I have been working with the banks to establish VIEW ONLY Internet access to all City accounts. I have completed this with all accounts except for Parks and Recreation accounts. I have also established a monthly collateralization report, which the banks send to me. Once I can view the monthly balance of all accounts I will be able to tell if City funds are properly collateralized. I am also developing an excel report that looks at beginning and ending account balance, transfers in and out, and min/max balances. I will use this information to estimate how much excess cash on hand can be invested in short term CD's instead of money market accounts which will increase the interest earned on funds. While both Traci Pleckham and I have access to the monthly statements on paper it would be much simpler to obtain the information on the Internet. Also Internet statements are viewable before the monthly statements are mailed to the City. Respectfully, William Powell Yorkville Park & Recreation e mo To: Laura Brown From: Scott Sleezer CC: Eric Dhuse Date: April 30,2004 Re: Concession Driveway Laura, Bids were opened at 12:00 pm on Thursday April, 29 2004 for the concession stand driveway. Bid packets were sent out to Aurora Black Top, Kendall County Black Top, Novak Paving, Valley Paving, Liberty Paving, Miller Black Top, and Geneva Construction. We only received one bid for the project from Aurora Black Top. There bid proposal was as follows; Aggregate base$1800.00 Preparation of base $ 810.00 Bituminous Surface course at 3"$6650.00 Total Estimated Cost$ 9260.00 My recommendation is to accept Aurora Black Top's bid and take it to the May, 10th Park Board meeting. We have budgeted $15000.00 under the Parks expense capital outlay line item Beecher Pathway. I would like to add an additional $ 2000.00 for possible extras. That would bring the total project cost to$ 11260.00. Respectf Ily. (0#4."--- Scott Sleezer 1 YDRKvll1E 112-31 PARKS&RECREATION Yorkville Parks & Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: vorkrecdepAaol.com Administration Office: 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553A347 fax NAMING OF PARKS POLICY The purpose of the "Naming of Parks Policy" is to provide consistent direction for naming park property and improvements within the United City of Yorkville. Any citizen, group, city official, or staff may request or recommend a name for a park, building, structure or thoroughfare within designated park property. The proposed name is to be submitted in writing on an application form to the Executive Director of Park and Recreation or Park Board Chairperson. All applications will be consider at their next regularly schedule meeting of the Park Board. Upon Park Board approval and recommendation, subject proposal will than be presented to the City Council for acceptance. If accepted by the City Council, a dedication will take place within 90 days of approval. The following criteria will be used when considering the selection of park related names: 1) Any person living or deceased, who has made a significant contribution in support of the United City of Yorkville, the Park and Recreation Department operation, the state or national park system, conservation of natural resources or in the recreation profession. 2) Any organization that contributed significantly toward improving the quality of life for the residents of the United City of Yorkville, state or national park, conservation of natural resources or the recreation profession. 3) The proposed name for any park building, structure or thoroughfare within a park must be authorized by a sworn statement from the person whose name is being proposed, or if the person is deceased, the person's immediate surviving family members. Organizations wishing to present a proposed name for any park building, structure or thoroughfare must submit a sworn statement signed by the current President and Secretary of said organization. 4) No park or recreation facility or property can be named after any public official currently holding office or person currently employed by the United City of Yorkville. 5) Names that would duplicate the name of another park, building or structure, or thoroughfare within the United City of Yorkville will not be considered. Also, names that advocate or endorse religion, religious beliefs, posses obscene connotations, or demean or attempt to intimidate any individual or group based on race, ethnicity, age, gender, disability, or sexual orientation within the United City of Yorkville will not be considered. 6) The Park Board and staff will review and discuss the naming of park submittals during their regular monthly meeting. Upon their consideration, the Park Board will seek a majority vote in favor of naming a park, facility, structure, or thoroughfare. A recommendation, on behalf of the Park Board, will then be taken to the City Council for final approval. The Park Board may direct/suggest staff to conduct public contests for the naming of parks, buildings, structures, or thoroughfares within City park property. Exceptions to this policy may be considered upon recommendations by the Park Board with approval of the City Council. Approved by Park Board 5/12/03 11 YDRKv1LLE Mt PARKS 4 RECRE!T7ow Yorkville Parks & Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: vorkrecdep@aol.com Administration Office: 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 fax PARK NAMING APPLICATION Person completing application cv I-4 -- IEFzE On behalf of(person or organization) E b r e.kA-RJ-1- P,4,4; I y Address of person completing application YRkv;ilE Phone Number: Home Suggested Name S A A""ll'A Th es A E 6 c,.17 Arad I i/o.d luj Spa .1-- Park, location, facility to be considered for naming: rJ 14/ Co RNE e o C. PA r i; . r.ee A-1,,-'4 S1- . Please explain why this name should be considered (please use back of application or attach additional sheets if necessary). EE. /4 1-ta c.h d If naming after a person please verify that the person or his immediate surviving family have been contacted: Person Contacted ! Ay E MArynod EL.e.-l%4adn-Phone Number Date contacted: . - 3- o 4 By whom:co 14 3 f'E:€2 EA OFFICIAL USE Date Received: By whom: Request Verified by Staff Schedule for Park Board Review: Date: Action City Council Date: Action: Dedication Name on Signage Location of Park, Facility, Building, thoroughfare: 61 Dear Park Board, The park site located at Park St. and Freemont St. was donated to the City by the developer that developed the Prairie lands Subdivision. At that time there was no name for the park site, so the park was called Prairie Park. Over the years the park was never officially named Prairie Park. The Eberhardt family lives in the area of Prairie Park and has a special child that uses a wheelchair. Theresa likes to go to the park but is limited in what she can play with and mostly watched other children play. Approximately five years ago the Junior Woman's group decided to raise money for a wheel chair swing so Theresa could go to the park and have an activity she could enjoy. The community rallied together and raised the money for the swing, and the city did the rest. The Eberhardt family also had an older child named Samantha that passed away a few years ago. When Samantha past away the neighborhood raised the money to have an evergreen tree planted at the park site in memory of Samantha. I have always felt a strong bond with Theresa and her family even though I don't know them that well. If you have never meet Theresa she is a sweet, intelligent young girl that comes from a good family and has the ability to make time stand still. I feel these are great examples of the community coming together to help one another in the time of need. I think this is Samantha and Theresa's park and the name should be changed to reflect the communities feeling. Thank you for your consideration, Scott Sleezer Park Name Layout Samantha & Theresa Eberhardt's Hiding Spot Park YORKVILLE PARKS&RECREATION Have Fun Play Safe NMIb. Parks Department Report April 2004 Cross Department Support. • Assisted street department with brush pickup. • Received assistance from street department with play ground repairs. • Assist recreation department with concession stand setup. Athletic Field Division • Finished rehab of Hoover ball field. • Set bases and pitching rubbers on all fields. • Had equipment cabinet's sand blasted and powder coated on all fields. • Final dragged all fields. • Installed safety fence along rail road track at Van Emmon ball field. • Installed player benches at Fox Hill ball Field. • Installed safety fence in front of player benches at Fox Hill ball fields. • Assembled and installed bleachers for various ball fields. Beautification Division • Edged all plant beds on City owned land. • Applied pre emergent to all plant beds. • Mulched plant beds and tree rings at River Front. • Weeded all plant beds. • Edged sidewalks at Town Square. • Changed trash liners in cans three times per week. Playground Division • Finished annual playground equipment safety inspections. • Installed safety mulch to Emily, Price, Prairie and Beecher playgrounds to keep the mulch at safe levels. 240 cubic yards of mulch. • Made repairs to equipment at Fox Hill playground. • Cleaned graffiti from playground at Fox Hill. Turf Division • Aerated all park grounds. • Rolled all park grounds. • Keep all turf areas mowed and string trimmed to 2 1/2 inch. • Applied spot applications of herbicide. • Landscaped area along parking lot at Van Emmon and water/ sewer area at concession stand. Administration • Concession stand driveway bid review and recommendation. • River Front shelter bid review and recommendation. • M.P.I. park review. • Acted as acting public works director during Eric's vacation. • Assist crews with various division projects. • Order materials and supplies for crews. • Code bills and invoices to correct line items. • Sent letter to all residents in Fox Hill subdivision about vandalism at the playground site. • Working with various volunteer groups to do community projects. Upcoming Projects • Plant perennial flowers along fence at River Front. • Design and install new landscape at Beecher building. • Plant annuals at various sites around City buildings. 13 YORK VI LLE tic PARKS&RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep�cr)aol.com Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Tony Graff, City Administration Anna Kurtzman From: Laura J. Brown, Executive Director of Park and Recreation Date: April 28, 2004 Cc: Art Prochaska, Jr., Mayor Re: Park Board Meeting recap The following comments are a result of the developer's presentation at the Park Board of 4/26/04. 1. Rob Roy Falls Park board's recommendation is to accept a 7 acre park with balance of land in cash to be paid in full at the time of final plat. However, the Park Board would be interested in exploring a fitness club or health club or other recreational space above (floor 2nd and 3rd)the commercial site. The intent could be to create a corporate/community fitness complex. In addition, the park board is interested in the regional trail along the rob roy creek that would have a connection on route 34 to the south and a connection to the north to the adjoining property. If a school/park site is planned there would have to be further discussion with Piano School District regarding joint planning and development and a possible intergovernmental agreement. 2. Villas at the Preserve The Park Board is recommending accepting the land cash contributions all in cash, to be paid in full at the time of final plat. 3. Gilbert Park As a result of the town meeting held prior to the board meeting, the Park Board voted in favor of an active recreation park to include a playground, and swings. 1 H ►1 1►I1li Lannert Group e IIIIIIIIII s \v„—-7 April 27, 2004 Laura Brown Yorkville Parks & Recreation Department 301 E. Hydraulic Street Yorkville, Illinois 60560 Re: Villas at the Preserve (0406) Dear Ms. Brown: I am writing to follow up on our meeting on April 26`h. As you will recall, there was some discrepancy as to the amount of land required for dedication. According to the review notes from Mike Schoppe's office the land requirements were 2.4 acres. Our calculations were 1.98 acres. I spoke with Mike today and we came to the conclusion that the dedication requirement is actually 1.98 acres and the 2.4 acres may have been a miscalculation. As was agreed upon last night, Burnside will be making an all cash donation to cover the 1.98 acres and no additional land will be required. We appreciate all the help and input your office and Mike Schoppe's office has given. We look forward to making this a fantastic project for the City of Yorkville. If there is anything you need do not hesitate to call. Bes egards Matt Nelson MN/cm cc: Mike Schoppe Jeff Hyman LANDSCAPE ARCHITECTURE • PLANNING • COMMUNITY CONSULTING 215 FULTON STREET GENEVA, IL 60134 630 208-8088 FAX 630 208-8050 EMAIL TLG@LANNERT.COM City Council approved 4/27/04 1 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK, GAZEBO, SHELTER RESERVATION POLICY The Park, Gazebo, Shelter, (non-athletic fields) Reservation policy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the residents of the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a permit is required and will guarantee use for the dates and times specified on the permit All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the reservation availability. Objective • To provide maximum utilization of parks through centralized scheduling • To provide an impartial distribution of park amenities, shelters or gazebo to the various community groups who wish to reserve. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Use Priorities When scheduling use or reservation of a park, or park amenities,the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups, organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple dates. 6. Other City Council approved 4/27/04 2 Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non- resident groups. The 80% residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos, etc, shall complete the standard application for reservation. Some parks may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • (For Groups and Organizations)A certificate of insurance—co-naming the United City of Yorkville as an additional insured,Assumption of liability, and Waiver of subrogation • A signed permit request form with the name and address of the person making the request In addition, complete information regarding the use of the park or park amenities and acknowledgement/agreement to adhere to the park use policy. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season (June—August) April 15th Fall Season (September—November) July 15th PREMICIABLE USES FOR RESERVATIONS Any resident, organization or group wishing to reserve a park,or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. A. BLOCK PARTIES B. COMMUNITY OR ORGANIZATION EVENT(non-fund raisers) C. PRIVATE EVENTS (family reunions,weddings,private parties) D. COMMUNITY OR ORGANIZATION EVENT(fund raisers) At the lime of application, all special requests must be indicated in detail on the reservation form. These include, but are not limited to, selling concessions(including items to be sold and their prices), selling of miscellaneous items for fund raising or profit, extended park hours use, use of a public address system, admission charges, additional maintenance, use of snow fence, and water or electrical access. • City Council approved 4/27/04 3 No equipment or permanent signage will be added or installed to the park without the permission of the Park Board, City Council,or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. Selling of any items in the parks must be approved through the permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks,fields and/or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park, equipment or park amenities. PARK,GAZEBO, SHELTER RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo, Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. Fees shall be established in the following categories: 1. Gazebo single use 2. Shelter single use 3. Park single use(non athletic fields) 4. Gazebo multiple use 5. Shelter multiple use 6. Park multiple use(non athletic fields) 7. Resident, non-resident and commercial use fees 8. Special use (including fundraising,educational and religious) B. Resident verses Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it considered to be in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. 1IF City Council approved 4/27/04 4 D. Waiver of Fees The City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements. E. Payment of Fees Groups reserving a park or park amenity shall provide a 20%deposit to guarantee the reservation. Groups or individuals reserving parks or park amenities on a single or multiple use basis shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department- Beecher Community Center. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. F. Refund of Fees A refund of a park or park amenity reservation fee may be granted for the following reasons: • If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition. • If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are subjected to changing without notice. City Council approved 4/27/04 5 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES: • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed. • Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice,for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields,or park(s)must be in writings. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area,field,or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions,or times when safety is a concern). • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • No parking on sidewalks or grass areas in or surrounding the parks. • No grilling or open flames in the parks. • All animals must adhere to the leash control ordinance. a-� City Council approved 4/27/04 6 ATTACHMENT PARKS, GAZEBOS, SHELTERS RESERVATION POLICY Fiscal Year 2004-2005 RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Category A Category B Category C Shelter Gazebo Park Shelter Gazebo Park Shelter Gazebo Park 0-2 hours 10.00 35.00 20.00 10.00 35.00 20.00 15.00 40.00 25.00 2-4 hours 15.00 40.00 25.00 15.00 40.00 25.00 20.00 45.00 30.00 4-6 hours 20.00 55.00 30.00 20.00 55.00 30.00 30.00 65.00 40.00 6-8 hours 25.00 75.00 40.00 25.00 75.00 40.00 45.00 90.00 55.00 Category D Category E Category F Shelter Gazebo Park Shelter Gazebo Park Shelter Gazebo Park 0-2 hours 20.00 45.00 30.00 20.00 45.00 30.00 30.00 55.00 45.00 2-4 hours 25.00 50.00 35.00 25.00 50.00 35.00 35.00 60.00 50.00 4-6 hours 35.00 65.00 45.00 35.00 65.00 45.00 45.00 80.00 65.00 6-8 hours 50.00 80.00 65.00 50.00 80.00 65.00 65.00 95.00 80.00 Key Deposit: $25.00 residents $35.00 non-residents SPECIAL USE Water or electrical access when available $20.00 additional. Must supply your own extension cords. Please reference the concession stand /vendor operation policy for special use request. City Council approved 4/27/04 7 STANDARD APPLICATION FOR SHELTERS,GAZEBOS,AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season (June—August) April 15th Fall Season (September—November) July 15th Please indicate type of Group requesting use by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email LOCATION REQUESTED: DATE(s)/TIME(s)REQUESTED: PURPOSE Special Use requests(concessions,water,electrical,other). Will you be selling any products,food,or miscellaneous items?Yes(please explain) No In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount (20%) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes / No 02 0 05/03/2004 13:52 773-637-3966-33 TERRACOM PR PAGE 02 • For Immedkrie Release COPY May[j,2004 Contact:Christine Esposito 773-637-3939 Yorkville Buys More Land Along the Fox River— Little Parcel Spurs More Preservation Interest Downtown Yorkville just gained another piece of scenic riverfront.The City of Yorkville recently bought a half-acre parcel on the south side of the river between State and Adams streets. The seller was CorLands, a nonprofit conservation group that bought the land, at 301 Hydraulic Street,in early 2003 on the city's behalf and held it while the city pursued funding to purchase it. A grant from the Illinois Department of Natural Resources (IDNR),through a legislative appropriation spearheaded by state representative Pat Linder,made the purchase possible. "We are committed to preserving riverfront property whenever it becomes available,"said Yorkville Mayor Art Prochaska. "The River is so much a part of Yorkville's identity. Every time we can save land along it,we save another piece of the city's heritage. At the same time, highlighting our riverfront makes our downtown a vibrant, attractive place to be." Laura Brown,director of the Yorkville Park and Recreation Department,said the land, which is across the river from Riverfront Park,will be developed together with an adjacent city-owned parcel along the river into a place for picnics and other passive uses.A river overlook will take advantage of the scenic views. Work is projected to begin on the park next year,once infrastructure improvements now underway are complete.All this will complement a new riverwalk area to be created this summer,along with improvements IDNR has in store for the Yorkville dam,complete with a canoe launch. Tony Graff, Yorkville city administrator,says that CorLands' original purchase of the land on the city's behalf inspired other riverfront landowners to come forward to discuss opportunities to sell their land for preservation purposes."Owners want to preserve the riverfront,"he said. "They've seen that it can work. They share the vision for the river, so they're talking to us about it. "Property owners are justifiably very protective of their rights and themselves. But CorLands provides a security blanket. When they talk to CorLands, it's like they're talking to their neighbor or friend ... It's exciting to see how CorLands makes the dream come true for the property owners and the city." Mr. Chaff said that when the city worked with CorLands to buy the Hydraulic Street parcel,"it helped us to see what was possible. Seeing the practical applications of buying and saving that small parcel gave us high hopes. it gave us the energy and enthusiasm to go after the Boy Scout camp.That little parcel created a huge ripple effect." (More) • 05/03/2004 13:52 773-637-3966-33 TERRACOM PR PAGE 03 Yorkville Buys Land Along Fox River/Page 2 The city,CorLands and the Kendall CountyForest Preserve District worked to 408-acre Boy Scout Camp,also along tox River,for natural-area preservatioi u tn. The land provides nearly a mile of riverfront access and hosts oak-hickory woodlands,bluff savannas,ravines and nearly 50 types of trees and shrubs that are native to Illinois.The forest preserve district will own the property, with the city managing portions of it. "You can't help but be excited about what's happening in Yorkville,"said Jerry Adelmann, executive director of CorLands. "Here is a city that faces mounting growth pressures and has the foresight and commitment to save its natural and cultural heritage while it seizes the opportunities that growth brings. City leaders are to be commended for seeking out the partners and resources they need to make their vision reality." Formed in 1978,CorLands(the Corporation for Open Lands)is a nonprofit organization that helps protect and acquire land for parks,trails and natural-area conservation in northeastern Illinois. It provides open space planning,real estate negotiation and technical assistance services to local governments,private landowners and nonprofit organizations for conservation purposes. CorLands is an affiliate of Openlands Project, one of the oldest urban conservation groups in the nation. ### United City of Yorkville Vandalism Report Parks Department Date. `/46/6y Location of Damage. picK_ ,„„.„,( 11( Property Damaged. 1\ 11 r�,, p,ti.� c u; aliN- , u. ... 6-�� 1• Cost Estimate to Repair. Person Reporting Damage. 12-e®h / JT l e Supervisor Signature. S:2( w44 /41 l . y United City of Yorkville Vandalism Report Parks Department Date. y-- - p 4- Location of Damage. F0 H;// P/u/frauhd Property Damaged. G�riAPC;71 r J l)k/fvc.4b7a1 Cost Estimate to Repair. 5-0' Person Reporting Damage. /�„ Supervisor Signature. ---3/6 L-1/tic l r /tie / a/7 c C CI /4 t- J .s 4 4c4 2 908 Gamefarm RD • Yorkville IL,60560 • Yorkville Parks & Recreation May 4,2004 Fox Hill Homeowner Association Dear Sir or Madam: We need your help controlling graffiti at the Fox Hill Park. Someone is marking up the playground equipment with a marker and by scratching it.Graffiti is defacing your park,these actions take time and money away from other important projects and makes your playground equipment look bad.It also effects younger children by teaching inappropriate behavior.We need your help in keeping our park and playground areas looking there best.Please report graffiti or vandalism by calling the Yorkville Police Department at 553-4340.Please help us keep our parks a fun and safe place to play. Sincerely, j ,2 Scott Sleezer Have Fun Play Safe SPECIAL FEATURE All material herein is copyrighted.No part of the publicati reproduced whatsoever without written consent from th. Plants & Landscaping Lower Crime and Enhance Self-Este( the garden as an area where et 6 t z°� " ``: here are invaluable human experi- everyone can find friend ences,accomplishments and suc- ships. r *' s k cess stories that are engendered by Landscaped areas where `tw; 4't . people/plant relationships. Landscaping proj- vandalism was extreme were , s . ects in urban,low-income neighborhoods not destroyed. Known trou- r ' . -: s I" +. f 1e:5— 41 r R have produced a continuing history of amelio- blemakers were invited to �,� � �'" o't 74`i.ti 5''I n4 :~�N .. ..,, 1 r.. ,t _Sfn:rs<,1t ., -, ration,reduction in vandalism,and healing. join the group,and prob- ass ,n- t =,ryz.L ' p 'I' 4 f , Horticultural activities enhance self-esteem lems decreased dramatically I ! • G� '" and enrich lives in a wide variety of communi- Over the years,unexpected , t, 4, a ty settings,including correctional institutions results were noted. Building ', +A.7;'�.!"' and schools. Recent studies as well as ones managers reported thoseieii:'',i ' conducted over 30 years ago demonstrate how buildings with gardens and important plants are to our lives. the surrounding areas were kept neat and effects. When implemented in schools wi Charles A.Lewis,research fellow in clean. Tenants asked permission to install experiencing serious behavioral problems Horticulture at Morton Arboretum,has stud- planters in lobbies that they would maintain, landscaping again produced positive actic ied the effects of plants and landscaping on The Chicago Housing Authority initiated The number of broken windows in the people in various communities—neighbor- a similar landscape contest in 1974,and school reduced,children learned to enjoy hoods,housing projects,prisons—over a 30- again,residents took new pride in their com and respect public spaces made for them year period. In a paper published in The munities,cleaning and painting entrance pil refrain from littering and writing graffiti. Role of Horticulture in Human Well-Being lars,benches and chains bordering walkways The rehabilitative effect of landscapii and Social Development,Lewis concluded in matching colors. Large murals were paint- which produces self-esteem and enhance( that when horticultural programs are imple- ed on buildings. emotional well-being comes out of the mented in those communities,the landscap- No graffiti appeared on the decorated process itself. Lewis explains further. ing process makes an enormous difference in portions of the building. Boston, •The gardener takes on a responsibili how members feel about themselves,and the Philadelphia and all other major cities have when he grows a plant. area in which they reside. developed extensive programs involving •It is a living entity,its future depend( The New York City Housing Authority was plants and landscaping. The outcomes are on the gardener's ability to provide c one of the first to institute a tenant landscap- nearly always identical—streets are cleaned, ditions for growth. Each day as he t( his garden,the gardener observes th ing competition among residents of high-rise vandalism is reduced,houses are painted, growth of his plants,and sees in that public housing in 1962. This program con- and there is an enhanced sense of neighbor- measure of his success in planting, tinues today. Open grounds,which had been liness. watering,and fertilizing...He identifi dominated by gangs and drug dealers, Prison communities have equally positive with his garden and builds a persona became gardens for the residents. The results when plants and landscaping are relationship with its. The garden Authority provided materials and horticultur- added. These programs range from farm becomes an extension of himself a highly visible representation of his in al expertise,and residents were responsible work to horticultural instruction and land viduality. All this enhances his self for their own planning,planting,and caring scape design. In addition to providing voca- image,helps to create self-esteem. for the landscapes. The program culminates tional training,several behavior benefits have Plants have just begun to be utilized for in an awards ceremony where slides of the been documented. Although inmates might variety of purposes and are being evaluated winning landscapes are shown. do violence to the buildings,they never their environmental,sociological and psych Lewis observed that participants devel- destroy the plants they have grown. Working logical benefits,as well as many others.Anc oped an intensely personal feeling towards with plants lessened tensions,and effectively perhaps most importantly,plants in our int, the group and the landscapes. Gardeners curbed tempers. or and exterior living spaces are beginning took pride in their accomplishments,took Schools are another setting whereplants be viewed as a necessity for our lives. time to know their neighbors,and identified and landscaping have far-reaching positive SPRING 2004 0 THE LANDSCAPE BUYER Reside .... nts vaice_ su pint for `active' f park ors south side By Lyle R. Rolfe` • would be benches for sitting,'but said a table could be worked in. Residents living in the area of the "It's about time us older.people have proposed Elsie Louis Gilbert Park voted passive parks,"one resident said. Monday night to have an active rather "I'm a grandmother who should be than passive park at the southwest corner asking for the passive park,but I want an of Adrian and Washington Streets. active park;"another resident said. Between 30 and 35 residents showed Brown said three parks are planned up for- ,a.town meeting before: >;the that will have passive areas. Yorkville Park Board to see plans for the One resident asked bow long before two typesof parks on the 6,600 square the park would be done. foot parcel and, voice their opinions on Mike Schoppe,city land planner, aid which ype of park they prefer;_ it would take about a month to complete If a passive park was developed, it the plans and two to three months to would have had pergolas; landscaping, build it, once the city decides what type and a sitting area, Laura Brown, of park it wants. Yorkville Park and Recreation Director, It would probably be finished in late said. An active park would have a summer because of the bidding process, playground equipped with swings and Brown added. She said the park board park benches,she added. planned to vote during the meeting on Brown said her department wanted ,what type of park to build and then comments from the residents to help forward the recommendation to the City them decide what recommendation to Council for approval. give to the board. One resident asked if the park would Residents attending the session- have any facilities and was told no expressed concerns about fencing the because it would be a neighborhood park from adjacent homes, whether there park. would be sidewalks around the .park,. The proposed park site is about 100 by whether existing trees would be 60 feet in size, Brown added. Another resident asked what ages the park would removed, and complaints of teen aged drivers speeding in the area. - serve if it were an active park. One resident asked about installing Brown replied the park is aimed at traffic control"'signs.'Yorkville Mayor ''` serving children ages five to 12 years, f Art Prochaska replied it is difficult to do old,with swings for younger children. without having a full traffic study. When Chris Rollins,=park board Because the city is not a home rule president, asked for a show of hands on municipality, it must follow all state their preferences, nearly 100 percent of regulations for control devices. the audience voted for an active park. Brown said there will be walking paths Only two or three voted,for a passive in the park that will be se back 20 to 25 per- feet from the road,but no sidewalks.Non Later in their meeting,board members of the trees would be removedwith discussed the park one more time. On either park plan,she added. recommendation of Brown,they voted to One resident asked about having a ask the City Council to approve an active picnic table in the park. Brown said there q park for the area. Becky Scheberl End of Month Report March 2004 Program Highlights Many of our programs for the Spring are well under way. Lil Kick Soccer, Lii Hoops, and Sport Time for Tikes, were very popular programs with over 12 participants enrolled in each program. All of the kids learned the fundamentals of each perspective sport, and finished the program with a game. Due to the popularity of the Soccer program we will be offering a summer clinic, to gear the kids up for Fall Soccer. The preschoolers had an opportunity to enjoy such programs as Kindermusic, Crafty Kids and Moovin and Groovin. Each of these programs had the maximum number of participants enrolled. Over 20 people attended the Boating Safety Class, which was taught by the DuPage Power Squadron. Class Offerings for Spring 2004 as of May 3rd -total sections: 95 -section cancellations: 47 -sections ran 48 -classes filled: 6 -waiting list: 3 -injury report: 0 Survey Summary The incentive plan for evaluations is working tremendously. We have received over 35 program surveys for various programs. The results of the surveys included many excellent in the areas of class organization, knowledge or instructors, day and time of the class, and many would enroll in the class again. Some suggestions for future programs included: more classes on Monday, Wednesday, and Fridays, dance or ballet for children, and infant swimming classes, and snowmobile safety class. Out of the 35 received 17 people had found out about the program from the catalog, 7 through a friend/neighbor, and 5 from the website. The word is getting out about the many great programs we have to offer! Instructor Evaluations No evaluations were completed this period. Scholarships/Grants None Overall The Bike Derby is fast approaching. Due to the many events occurring within the city on May 15th, we have moved the Derby to May 22nd. The police Department has agreed to provide staff to speak on Bike Safety, Register the bikes, and assist with other aspects of the derby. We are looking forward to a great day! Registration has begun for the Summer Season. Safety Town is filling up quickly, along with many of the Toddler and Preschool programs. Some of the new programs offered this summer season include; Canoe Clinic, Canoe Overnight Trip, Fishing Club, and Sports Mania.