HomeMy WebLinkAboutPark Board Packet 2004 09-13-04 Yorkville Parks & Recreation Department Board Meeting
Park And Recreation Administrative Offices
RIVERFRONT BUILDING
301 E. HYDRAULIC STREET Yorkville, IL 60560/ 630.553.4341
AGENDA
September 13, 2004
Call to Order:
Roll Call: Chris Rollins, Tammy Smock, Ken Koch, Van Truman, Heather Fiala, Richard
Korinek, Bob Pilmer, School District Liason, Alderman Paul James
Introduction of Guests and/or City Officials, Staff:
Park and Recreation Director—Laura Brown
Superintendent of Recreation- Sue Swithin
Public Comments:
Approval of Minutes:
Minutes of August 23, 2004
Bills Review:
Cash Analysis
Bill List
Reports
Directors Report
Recreation Report
Old Business:
Park Planning Projected Expenses
Legal Response for the following items - River's Edge-Beecher Road Extension
and River's Edge- Split Rail Fence issue
New Business:
Additional Business:
Correspondence:
Miscellaneous press release
Adjournment
Yorkville Parks&Recreation Department
Board Meeting
August 23,2004
MINUTES
Call to Order-
President Rollins called the meeting to order at 7:03 p.m.
Roll Call-
Chris Rollins,Ken Koch,Richard Korinek,Bob Pilmer
Absent: Heather Fiala, Tammy Smock,Van Truman,Alderman Paul James
Guests/City Officials/Staff-
Mike Schoppe, Shoppe Design
Mark Harrison, Shoppe Design
Laura Brown,Executive Director
Scott Sleezer,Parks Foreman
Public Comment-
Gary Golinski(502 Redhorse, Rivers Edge)asked if there are any plans to place signage on
Poplar in front of the park to help slow traffic.Sleezer said signage and crosswalks will be
installed.
Golinski also stated concern that a roadway right-of-way is planned along the eastern edge of
Rivers Edge subdivision along the tree line behind his and other homes. He suggested that a
conservation easement be considered to preserve the tree line,and move the right-of-way tO the
other side of the tree line. Rollins clarified that the park board is a recommending body only,but
expressed a willingness to consider making such a recommendation. Brown will investigate and
ask the city attorney how conservation easements play into road right-of-ways.
Approval of Minutes-
Minutes of the August 9,2004 meeting were unanimously approved following a motion by
Pilmer. Koch seconded the motion.
Bills Review-
During a review of current bills,Rollins questioned a fuel cost of$28.Brown explained that the
city's total fuel cost is divided among all departments,and that is the Parks and Rec share.
Brown called attention to two additions to the bills list.Korinek made a motion to approve
payment of bills as submitted.Koch seconded.A roll-call vote was taken:Rollins,yes;Koch,
yes;Korinek,yes;Pilmer,no.
New Business-
Rollins called attention to a petition from neighbors in the Rivers Edge subdivision. Brown
reported that city engineer,Joe Wywrot,reminded the developer of a split-rail fence to be
installed along the north property line(also the south property line of the conservation area).
Rollins invited public comment.
Barry Maywer(225 Windham Circle)represented homeowners expressing their opposition to the
fence, saying they feel it would be unattractive and unnecessary.They want to preserve their
view of the natural area behind their homes.Maywer said the developer is agreeable to
reallocating money for the fence toward the playground.
Rollins addressed a concern for possible encroachment,present and future, into the common
area, stating the split-rail fence was a recommendation from the Illinois Dept. of Natural
Resources,which the Board was acting upon. Cerise Escobedo(221 Windham Circle)noted that
recent encroachments by neighbors had been addressed and is no longer a problem.
Jim Boe(231 Windham Circle)gave examples of how they have tried to be good neighbors to
the city in caring for the area in question.
Rollins further explained the importance of having some way to mark the property line, and
asked for suggestions.Maywer suggested a 3 ft. cedar post behind each home that would blend in
with the forest.
Maywer also expressed the neighbors willingness to work with the city and construct the park
that is planned in the reserve themselves.Rollins said the Board would have no objection if the
city were to oversee the work.He suggested that homeowners coordinate their efforts with
Brown,and agree on a schedule and means to accomplish it.
Old Business-
The Board reviewed the park liaison assignments identified at the August 9 meeting.
Brown reported that IDNR notified the city that funding for the park on West Hydraulic,which
had previously been cut is one of six projects(6 out of 63)that will be funded after all. The
amount of$100,000 for this project is expected in the next few weeks.
Brown reported that OSLAD funding,which had previously been put on hold by the Governor,
has been appropriated at a lesser level as of October 1,allowing construction of the front portion
of Cannonball Ridge Park to move forward.
Sleezer reported that plans for the riverfront shelter have arrived,but he has not yet seen them.
Due to an error on the original drawings,they had to be redrawn which caused a six-week delay.
Completion of the project is expected yet this year.
Reporting on Rivers Edge Park, Sleezer said the grades were found to be incorrect and had to be
redone. Schoppe Design will prepare a new site plan. Brown noted that the Park Development
Standards are currently being updated, and will require developers to give the city"as built"
survey information for the land at the developer's cost.
Sleezer reported that he received a punch list from the playground rep and from staff for Country
Hills Park, and that fmal grade work will be done this week.
New Business-
Schoppe explained that the new concept plan for River Front Park incorporates IDNR's dam
modifications,which will also allow the city to apply for additional funding.Harrison walked the
Board through IDNR's plans,which include a fish ladder on the north side of the dam, and a
rafting area on the south side separated from the dam by an island.Harrison said the city will
work with IDNR to coordinate improvements,with the city providing access to the rafting area
and additional parking among others.The project will be completed in phases between 2005 and
2007.Brown said that IDNR would like to have city approval of the plan so they can proceed
with final engineering.Following discussion the Board unanimously consented to make a
positive recommendation to City Council to move forward with the plan.Koch made the motion.
Korinek seconded.
Brown called attention to an invitation from the city to residents of the Countryside Subdivision
for an open dialog meeting on August 30 to discuss options for the open space in that
development.
Additional Business
Sleezer thanked the Board for sending him to Resource Management School,which he found to
be very beneficial.
Rollins briefly reviewed miscellaneous correspondence and published articles.
At 9:01 p.m.the meeting adjourned following a motion by Pilmer, seconded by Korinek.
Respectfully submitted,
Judy Rice
Recording Secretary
The next meeting of the Board is scheduled on Monday,September 13,at 7 p.m.at the
administrative office on West Hydraulic St.
YDRK VItLE
pAws&RECRE^T7oni Yorkville Parks &Recreation Department
908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(cr�aol.corn
Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347
Memo
To: Park Board
From: Laura J Brown, Executive Director
Date: September 8, 2004
Re: DIRECTORS REPORT
Riverfront Shelter— shelter ordered. Staff are working with the contractor to work out
the engineering drawings and footing in order to proceed with O'Malley. Project
completion is anticipated by November 2004.
Country Hills Park— Reil construction has completed 99%of the park construction.
Dwyer is working on the final grading in preparation for the seeding and landscaping. We
can anticipate this park completed within the next two weeks.
Rice Park (Rivers Edge) — George's Landscaping was awarded the bid for the
construction of the Park. There was some discrepancies with the grading plan that was
used and the actual grades on site. The contractor was called off the site until grading
issues and adjustments were made. We are anticipating the contractor back on site the
week of September 13th. The projected completion is October 2004.
Park E— Grande Reserve — Final selection of playground equipment completed. We
received park construction costs from two bidders from MPI. Staff have meet with the
developer regarding the price comparisons and should have the cost analysis for the
board to review at the meeting on September 13th. The developer is looking to begin
construction the week of September 20th
Park Planning projects —we have requested scope of services with pricing be
completed by Schoppe Design for the designs for Park D — Grand Reserve, Town
Square, and Parks Master Pan.
Parks Master Plan Scope of Service
We have gone through four revision of the price estimate for the Parks Master Plan in
order to get to an agreeable cost estimate for scope of service.
Sunflower— developer punch list needs to be completed for the site preparation for park
development and construction in Spring / Summer of 2005.
Cannonball Ridge Park -the developer is working on the punch list developed by the
City Engineer for site preparation for park. We are anticipating the park development and
construction in Spring / Summer of 2005.
Riverfront Park—concept plans were approved by the City Council on September 7th
These plans have been forwarded to TENG for IDNR consideration and review for the
DAM reconstruction.
Gilbert Park— concept drawings completed, staff will be working on the construction bid
documents for construction to begin in Spring of 2005.
Parks Maintenance Facility
The RFP for the Site Plan and Design Services for the proposed Park Maintenance
facility is scheduled for September 17th. Staff will bring the RFP results to the next board
meeting.
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego, IL
Dept.of Parks Recreation
September 3, 2004
Tasks -Master Plan Update
✓ = Completed Task PP PD TS AS
1 ✓ Parks tour 4.5 4.5
2 Insert photos into text 0.5
3. Reorganize/crop/format/text/photos(general) 2.0 3.0 5.0
4 ✓ Initial info mtg w/Laura 4.5 4.5
5 Review documents:
a Greenways-Kendall County 0.5
(Compare to ours)
(Compare to Pk Dev Std) 0.5
b Golf Course market analysis 0.0
c Municipal pool 0.0
d Others 0.5
6 Revise/review Park Dev Standards 1.0 0.5
Verify all matrices in study for changed"existing
7 facilities" 1.0 0.5
Calculate additional growth for entire city for 1 and 2 yr.
Based upon City building permit projections projections
8 and incorporate into New Development map 0.0 0.5 0.0 0.0
Adjust park facility standards(IDNR)and acreage
g standards 1.0 1.5
Verbiage and typing for increasing playground
10 standards because of many existing'Vest-pocket parks" 0.5 0.5
Overlaying bikeways map on all neighborhood region
11 maps(and include current&pending dev.) 0.5 1.5 2.0
12 Omit N.I.U. survey 0.0 0.0 0.0 0.0
13 Review and insert park staff findings 0.5
Review and revise summary of findings park system
14 analysis(by Planning Area) 2.5 0.5
15 Review&revise park system recommendations 0.5 1.0
16 Update park&facility listing 0.5
Existing park features and enhancement
17 recommendations(provided by Laura) 0.0 0.0
18 Verbiage for Riverfront features and enhancements 0.5 0.5
Verbiage for Boy Scout Property(put in
19 "recommendations"section) 0.5 0.5
Incorporate verbiage and for Grand Reserve Parks
20 D, E and Regional Park 0.5 1.0
21 Verbiage for Mendards and related maint. bldg. 0.5
22 Miscellaneous 2.0 2.0 2.0 2.0
Implementation plan and funding (w/Laura, Mike
23 and Mark) 0.0 0.0
24 Review revised plan with Laura (2 meetings) 3.0 2.0
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego, IL
Dept. of Parks Recreation
September 3, 2004
25 Revisions 4.0 3.0 4.5
26 Presentation to Park Board (1 meeting) 2.0 2.0
27 Revisions 2.0 2.0 3.0
28 Presentation to City Council (1 meeting) 2.0 2.0
29 Prepare final document and deliver to City 0.5 3.0 4.5
Total Hours: 18.5 38.0 15.0 26.5
Hourly Rates $120.00 $90.00 $65.00 $55.00
Total Fees: $2,220.00 $3,420.00 $975.00 $1,457.50
Combined Total Fees: $8,072.50
Estimated Reimbursable Expenses
30 Scans- misc.10 @ $10 $100.00
31 Booklets 40 @$40 $1,600.00
32 In-house plotting $200.00
$1,900.00
Fee plus Estimated Reimbursable Expenses: $9,972.50
Base information from City:
"New and Pending"development plans(Jennifer)
Expected no. of housing starts for next 1 and 2
years.
New census info (Annette)
Parks staff review of facilities
Implementation Plan and Funding
Existing Features and Enhancement
Recommendations
Aug • 30. 2004 1 :40PM No.5964 P. 2/3
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego,IL
Dept.of Parks Recreation
August 30,2004 -
Tasks-Master Plan_Update .
�toCompleted Task PP EQ IS. AS
_- .
_ _ ® Parks tour _ 4.5 4.5
2 insert photos into text 0.5
3 Reorganize/crop/format/text/photos(general) 2.0 3.0 5.0
4 r Initial Info mfg w/Laura 4.5 4.5
_
5 _ Review documents: -•-•-_•--
a Greenways-Kendall County -- y` 0.5
(Compare to ours) --..... _ ...
(Compare to Pk Dev Std) 0.5
b _ Golf Course market analysis 0.0 -
c Municipal pool _._ _ 0.0
d others _ ___ 0.5
6 _ Revise/review Park Dev Standards - 1.0 0.5
Verify all matrices in study for changed"existing
1-
7 facilities" 1.0 0.5
Calculate additional growth for 1 and 2 yr.Projections - 1 ' O -
8 and incorporate Into New Development map ..6'5 C.,.._ a''f-5 0.5 +•S.
Adjust park facility standards(IDNR)and acreage
9 standards i 1.0 1.5
Verbiage and typing for increasing playground standards
10 because of many existing"vest-pocket parks" 0-5 0.5
Overlaying bikeways map on all neighborhood region
11 maps(and include current&pending dev.) 0.5 1.5 2.0
12 Omit N.I.U.survey 0.0 0.0 0.0, 0.0
13, _ Review and insert park staff findings 0.5
' Review and revise summary of findings park system
14 _ analysis(by Planning Area) 2.5 0.5
15 w Review&revise park system recommendations 0.5 1.0
16 _ Update park&facility listing - . - 0.5
Existing park features and enhancement
17 recommendations(provided by Laura) 0.0 0.0
18 Verbiage for Riverfront features and enhancements' 0.5 0.5
Verbiage for Boy Scout Property(put in
19 _ "recommendations"section) 0.5 0.5
Incorporate verbiage and for Grand Reserve Parks
20 _ D,E and Regional Park _ 0.5 1.0
21 Verbiage for Mendards and related maint.bldg. 0.5
22 _ _ Miscellaneous _-_ - 2.0 2.0 2.00 - _ :2.0 g
implementation plan and funding(w/Laura, Mike
23 and Mark) 0.0 0.0
, 24 Review revised plan with Laura(2 meetings) 5.0 ,
25 Revisions _ _ 4.0 3.04.5 it
26 ~ Presentation to Park Board(1 meeting) • - -_ 4
27 Revisions 2.0_ 2.0 3 0 7
Aug .30, 2004 I :41PM No . 5964 P . 3/3
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego,IL
Dept.of Parks Recreation
August 30,2004 -
_28Presentation to City Council(1 meeting)
29 Prepare final document and deliver to City 0.5 3.0' 4.5 8
Totai Hours: 25.0 35.5 16.5 27.0 Pei
Hourly Rates ..� $120.00 $90.00 $65,00 $55.00
- Total Fees: $3,000.00 $3,195.00 $1,072.50 $1,485.00
Combined Total Fees:
Estimated Reimbursable Expenses
30 Scans-misc.20 a$10 __ $200.00
31 Booklets 40a$40 — $1,600.00
32In-house totting X200.00
—$2,000.00
Fee plus Estimated Reimbursable Expenses: 110,752.50
Base Information from City:
"New and Pending"development plans(Jennifer) l
New census info(Annette) _
Parks staff review of facilities
Implementation Plan and Funding
Existing Features and Enhancement
Recommendations
Aus . 27. 2004 2 :38PM No.5955 P. 2/3
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego, IL
Dept.of Parks Recreation
August 27,2004 •
Tasks-Master Plan Update _--•.-
-
Si=Completed Task(no _em loy _..�.._ PE ED
m
6 Parks tour _ 4.5 4.5
(Later) Insert photos into text 0.5
(Towards end) Reorganize/crop/format/text/photos(general) 2.0 3.0 5.0
@ ^Initial info mtg w/Laura ` 4.5 4.5-
Review documents;
- Greenways-Kendall County 0.5
(Compare to ours)
(Compare to Pk Dev Std) 0.5
Golf Course market analysis 0.0
Municipal pool 0.0
Others -- 0.5
Revise/review Park Dev Standards 1.0 0.5
Verify all matrices in study for changed"existing
facilities" 1.0 0.5
• •
Calculate 1 and 2 yr population projections(review
approved subdiv)and prepare new map of"New
Development. 1.5 10.0 6.0 17,S-
_... 5
Adjust park facility standards(IDNR)and acreage
standards 1.0 1.5 2- i
•
Verbiage and typing for adjusting playground standards
(upward)because of many existing"vest-pocket parks" 0.5 0.5
Overlaying bikeways map on all neighborhood region
maps(and include current&pending dev.) 0.5 1.5 - 5.0
Omit N.W.survey 0.0 0.0 0.0 0.0
Review and insert park staff findings 0.5
Review and revise summary of findings park system
_ analysis(by Planning Area) 2.5 0.5
Review&revise park system recommendations 0.5 1.0
_
Update park&facility listing �_ 0.5
Existing park featur-• :nd enhan•••4 ent
reco dation: -revl- or • cent -=nges .„ notes, 1.0
Verbiage and drawings`for Rlvertront features and
enhancements 0.5 0.5
Verbiage and drawings"for Boy Scout Property 0.5 2.0^ 0.5 3
- Incorporate verbiage and drawings*for Grand
Reserve Parks D, E and Regional 0.5 -- 1.0
Verbiage for Mendards and related maim.bldg. - 0.5.
Miscellaneous 2.0 2.0 2.02.0-t -
Implementation plan and funding(w/Laura, Mike
- and Mark) -- _ 0.5 - 0.5
--- ---Miscellaneous graphics ---_ 1.0 3.0 - 1
*Import existing AutoCAD or colored drawings-no new drawings
'
\uO0
Aug .27. 2004 2:39PM No.5955 P . 3/3
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego, IL
Dept.of Parks Recreation
August 27,2004 .
Review with Laura(2 meetings) 5-0 -
Revisions 4.0 3.0 4.5 t
Presentation to Park Board(public meeting?)(1
meeting) _ 4.0
Revisions _ 2.0 2.0 3.0 7
Presentation to City Council(1 meeting) 4.0
Prepare final document and deliver to City 0.5 3.0 4.5 2
_ Total Hours: 26.0 43.5 _ 29.0 28.0 /2t,, b
Hourly Rates ' $120.00 $90.00 $65.00 $55.00
Total Fees: $3,120.00 li,915.00 $1,885,00 $1,540.00
Combined Total Fees: . .. $10,460.00
Estimated Reimbursable Expenses acJ
Scans-,i Disc. 20 $10=$200.00
Booklets 30 @$40$1,200.00
_—_ _............--
Plotting and mounting for public presentation 13 l 2 lea
$1,500.00 _..._.._ ,. .� J
Base Information from City_ `f 05*
"New and Pending"development plans(Jennifer) - fes J
New census info(Annette)
Parks staff review of facilities
•
'Import existing AutoCAD or colored drawings-no new drawings
Aug .26. 2004 1 :57PM No .5939 P . 2/3
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego,IL
Dept.of Parks Recreation
August 25,2004 •
Tasks-Master Plan Update
I =Completed Task(no employees) _ PP PD _ TS AS -
1 Parks tour( )[ type)2 and 6.0 6.0 1.5
._._
Revise tour notes,review 1.0 1.0
Download&adjust tour photos 1.0
(Later) Insert photos into text 2.0
(Towards end) Reorganize/crop/format/text/photos(general) `' 2.0 3.0 _ 5.0
I Initial info mtg w/Laura 4.5 4.5 -
Review documents: - -
Greenways-Kendall County ------� - � 0.5 -_
_- - - ,--_a (Compare to ours)
(Compare to Pk Dev Std) _ _ - 0.5 -�
Golf Course market analysis -__ 0.0
I Municipal pool -_ �...._ 0.0
Others 0.5
Revise/review Park Dev Standards 1.0 2.0 1.5
Verify all matrices in study for changed"twisting
--- -----ifacilities" __ _ 1:5. 1.0
Calculate 1 and 2 yr population projections(review
approved subdiv)and prepare new map of"New
Development". 1.5 10.0 6.0 \7
Project long-term growth(say 20 year)and other misc .•
•
•
projections , . 1.0 i ‘ to 1.0
Adjust park facility standards(IDNR)and acreage
standards I _._1.0 1.5
Verbiage and typing for adjusting playground standards I
(upward)because of many existing"vest-pocket parks"
0.5 0.5
rn _Overlaying bikeways map on all neighborhood region
_ maps(and include current&pending dev.) 0.5 1.5 _ 5.0
'. Omit N.I.U.survey 0.0 0.0 0.0 0.0
�.v tw Dov,,o- eview anainsert park staff findings-j 1.5 1.0
Review and revise suntm�ary oTfndings park system
analysis(by Planning Area) - 2.5 2.5 1.0
«. Lk"\\ Tcr�v _- ec O-& 2,0~ _ 1.0
1 Update park&facility listing 0.5
x- 77 0.5
Existing park features and enhancement
\\�,�� , recommendations-review for recent changes per notes,
review in person w/Sleezer (T 2.0-) 2.5
Verbiage and drawings"for Riverfront features and
enhancements 1.0 0.5
Verbiage and drawings'fpr Boy Scout Property 1.5 2.0 1.0
Incorporate verbiage and drawings*for Grand
Reserve Parks D, E and Regional _ 1.0 7
Verbiage for Mendards 1.0 - 0.5 0.5 7
and related maint. bldg. _ _ ^_ _ _ 1.0
'Import existing AutoCAD or colored drawings-no new drawings
Aug . 26, 2004 I :57PM No.5939 P. 3/3
Estimate of Professional Services and Fees Prepared by Schoppe Design Associates
United City of Yorkville Oswego, IL
Dept.of Parks Recreation
August 25,2004
_ Miscellaneous 2.0 2.0 2.0 2.0
oS`'C Implementation plan and funding (w/Laura, Mike
`��� land Mark) -_ 2.0 2.0 1.0
Ballpark cost estimates (not included) 0.0 0.0 0.0 0.0
--_ Miscellaneous graphics 1.0 3.0
Review with Laura(2 meetings) 5.0 5,0 T
Revisions 4.0 3.0 4.5
Presentation to Park Board(public meeting?) (1 .--7
meeting) __.. ..�....__..._.._...._._.._.- 4.0 4.0
Revisions _ 2.0 3.0
Presentation to City Council(1 meeting) ' . 4.0 4.0 , -
Prepare final document and deliver to City 0.5 3.0 4,5
- Total Hours:' 36.0 72.5 30.5 37.0
Hourly Rates $120.00 $90.00 $65.00 _ $55.00
Total Fees: $4,320.00 $6,525.00 $1,982.50 $2,035.00
Combined Total Fees: $14,862.50
Estimated Reimbursable Expenses -
Scans misc.20 @$10=$200.00
Booklets 30 @$40$1,200.00 , ��
Plotting and mounting for public presentation
$1,500.00 ��\�
Base information from City:
"New and Pending"development plans(Jennifer) ,__
New census info Annette
Parks staff review of facilities
•
RA60._,,
`Import existing AutoCAD or colored drawings-no new drawings \'' 0� , ,(100,_/-
YORKVILLE RECREATION DEPARTMENT
Superintendent's Monthly Report—Regular Park Board Meeting
Sept. 13t,2004-Meeting
Month of August -2004
Highlights and Summary:
• We have been busy planning some of the events for the Riverfront Festival. We scheduled activities for Saturday and
Sunday. We are hosting the Pet Parade this year for the first time.
• Music Under The Stars is over for this season.All of the musicians were able to perform due to the good weather. We
have approximately 200 to 250 people attend each concert. A recommendation was made by many people to have a
dance floor available. Maybe something could be put in place just south of the Gazebo, extending the floor from the
inside of the Gazebo.
• The summer programs are coming to an end. Over 550 people participated in the summer programs. The Kiddie Camp
was held and everyone had a great time. The Fishing Classes did not run, we will be looking at changing that format for
next summer. We kept expanding the T-Ball program, adding more sections for Rookies.
• We have been creating new classes for this fall,winter and spring. New instructors have been hired for the season, and
soccer is underway. The Fall Catalog has been delivered and registration for classes is going well and classes have
already started.
• We secured a facility agreement with Yorkville Congregational Church for our new Pre School. We have only six spots
left in the pm classes, the morning classes filled very quickly. The room was painted by our Park Staff, and one of the
preschool teachers painted drawings on the walls. Curtains have been hung and all of the supplies and equipment is in
place. We had a parent meeting and an Open House for the students and parents. The first day of school is September
13th. The total enrollment available for the Pre School is 60 students.
Partnerships:
• Current partnerships;Yorkville School Dist. 115,Gold Star Academy of Dance,Oswegoland Park District-Senior Trips,
Kendall County Outdoor Education Center,YYBSA,Harold Oliver,Countryside Center(Old True Value—Dog
Training). New: Yorkville Congregational Church—Facility Agreement for the Pre School and Empower Training
Systems(Kickboxing).
Classes:
Month of August Activities: Music Under The Stars,Farmer's Market,Outdoor Movie,Dog Classes, Soccer,Ballet,
Jazz,Hiphop,Kickboxing,HS Dance,Yoga,Pilates,and Kindermusik.
Total Summer Quarter(June,July,August): Different Types of Activities-35 (different curriculum)
• Sections - 116 Enrollment-580 Spec.Event Enroll.—1,320 Cancellations-34% Ran-66%
Contracted—32 sections-28%(Ran—22 Cancelled—10).
Rentals:
PAID rentals in August
• Perkins $415.00 2 rentals
• Austin $200.00 1 rental
• Beecher Park $0.00
• Town Square $90.00 2 rentals
Maintenance:
Beecher Community Building:
• A/C repairs and preventive maintenance
Riverfront Administration Building:
• None
Beecher Concession Stand:
• Outdoor Security Light Installed
Upcoming Projects and Events:
• Farmer's Market every Saturday—8:00-Noon
• Halloween Egg Hunt—October 30th 7:00 pm Town Square
Respectfully submitted,
Sue Swithin
1
Becky Scheberl
End of Month Report
August 2004
Program Highlights
August marks the beginning of the fall soccer season!! We have over 300 residents in 27
teams in the league this year. August 28th marked the first week of games, and everyone
is looking forward to a fun, safe, competitive season.
Parker's Playtime Preschool is in the final day of preparation in anticipation for the first day
of school on September 13th. Ms. Michelle (director), Ms. Ginger, Ms. Kathy, and Ms.
Doreen have put in many hours preparing the Yorkville Congregational Church for the
opening of Parker's Playtime Preschool.
Class Offerings for Summer 2004 as of July 1
- total sections: 116
- section cancellations: 39
- sections ran 77
- sections pending 0
- classes filled: 4
- waiting list: 2
- injury report: 0
Class Offerings for Fall 2004 as of August 30th
- total sections: 153
- section cancellations: 6
- sections ran 48
- sections pending 99
- classes filled: 5
- waiting list: 3
- injury report: 0
Survey Summary
We had 12 individuals complete a survey this month from the Start Smart Golf. Overall
everyone enjoyed the programs. The average rating for the programs was above average
in all 9 categories.
Instructor Evaluations
No evaluations were completed this period.
Scholarships/Grants
2 classes - total of$90.00
YORK VILLE
11
1121:
PARKS.a RECREATION Yorkville Parks&Recreation Department
908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep c(�,aol.com
Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347
Memo
To: Park Board
From: Laura Brown, Executive Director
Date: August 24, 2004
Cc: Art Prochaska, Mayor
Tony Graff, City Administrator
Re: Park Planning for discussion
Staff reviewed the park planning service from Schoppe Design for 5/03 through 7/04 (14
months). Included in the invoices are times for meeting attendance, project management,
design, drafting and plan developments, and printing expenses.
The current total of planning services for the fourteen-month period is $154,730.16
For a total of 1915.50 hours
In addition the proposed park related planning and construction for FY 05/06 is budgeted at
$285,000.
As presented to Park Board on August 9, 2004 the following were the discussion point to
consider in exploring option for the land planning services.
Discussion items
1. Can the city use land cash for park development projects for in-house salaries if it is tied to
a park construction project?
2. Can the city be reimbursed from developers for in-house salaries?
3. Is there enough land planning, project management, design, and review work to support
employing in-house staff? If so, how many? (Park Planner, City Planner)
4. What would be the situations when consultants would still be needed?
1
At the August 9th meeting staff were asked to prepare a comparison of park planning
services and hours dedicated. Attached is the summary of the park planning services by
project, invoice and hours dedicated for each project.
The following is a comparison, of a full time City Park Planner verses Schoppe Design as a
consultant. This does not reflect the proposed projects for FY 05/06 only actual services
accrued to date.
Park Planner II Schoppe Design Net difference
Total Hours for
14 month
comparison 2,240 hours 1915.50 + 324.50
Salary vs fees
Benefits @ $55,000 $154,730.16 + $54,105.16
37.5 %
$20,625
Infrastructure/
equipment, $25,000
training, printing
of documents, $100,625
etc. expenses
•Page 2
Park Planning Summary 5/03 - 7/04 (I4, 1,A01-\_;) ,
Project Project Budget Estimated Design Fees Current payments Comments
invoice# Hours/average rate Amount
Rivers Edge Park $120,000 $7,200- 9,600 11009 84 hrs @ $75.64 ave 6,353.44 mannagag-5,000 for construction
mement
11027 12 hrs @ $140,14 1,681.66 10,511.66 bill adjusted
10759 37.5 hrs @ $84.20 3,157.35
11070 17.5 hrs @ $98.36 1,721.37
* In progress 151 hrs @ $85.52 12,913.82 11%
$4,000-Country Hills Park 158,000 10930 12 hrs @ $80.61 967.35 manage
000 for construction
m
10800 86 hrs @ $79.73 $6,856.68 management
10887 65.5 hrs @ $79.62 5,215.25
10925 56 hrs @ $77.13 4,318.99
11011 24 hrs @ $92.05 2,209.15
11025 14 hrs @ $112.90 1,580.61
10758 6.0 hrs @$92.08 552.5
11071 29 hrs @ $110 3,195.75
* In progress 292.5 hrs @$85.12 $24,896.28 16%
Cannonball/Kylyns Phase I $125,208 $6,000- 8,000 11024 91 hrs @ $78.90 7,179.54 Design only costs
Total $322,361 11023 40.5 @ $62.41 2,527.50
131.5 hrs @$73.82 9,707.04
Grande Reserve Park E/D $483,000 $24,000-34,000 10929 22.5hrs @ $85.67 1,927.50 in progress
10729 167 hrs @$73.04 12,197.50
11010 251 hrs @ $85.48 21,455.45
11078 44.5 hrs @ $38.56 1,716.11
11025 134.5 hrs @$74.51 10,020.93
*In progress 619.5 hrs @ $76.38 47,317.49
10926 1.5 hrs@ $115 172.5
Gilbert Park 55,000 10886 69.5 hrs @ $80.50 5,595.00 Design only costs
71 hrs @ $ 81.23 5767.5
Woodworth concept 11012 49 hrs @ $87.20 4,273.01
11028 11 hrs @ $74. 814.00
60 hrs @ $ 84.78 5,087.01
Riverfront Park $8,000- 12,000 11029 115.5 hrs @ $72.76 8,403.30
in progress
11074 38 hrs @ $ 85.61 3,253.35
153.50 hrs @ $75.94 11,656.65
Boy Scout Camp $8,000- 12,000 10922 27.50 hrs @ $86.24 2,371.50
10997 37.5 hrs@ $74.40 2,790.18
10909 45.5 hrs @ $85.44 3,887.50
10910 100 hrs @ $85.61 8,560.65
* In progress 210.5 hrs @ $83.66 17,609.83
Grande Reserve Regional
Park 1,800,000 11013 24.5 hrs @ $80.45 1,970.96
11077 12 hrs @ $95.42 1,145.00
36.5 hrs @ $85.37 3,115.96
Greenbriar Pond 19,000-20,4000
11046 34 hrs @ $81.38 2,766.75
34 hrs @ $81.38 2,766.75
West Hydraulic Greenway 10944 68.5 hrs @ $84.95 5,819.03
10944 5.0 hrs @ $55 360.19
10757 14.5 hrs @ $81.86 1186.99
88 hrs @ $83.71 7,366.21
Master Plan (updating) 10,000 11076 9.0 hrs @ $106.44 958
fy 03/04 $18,000
9.0 hrs @ $106.44 958
Calendonia Concept 10889 43 hrs @ $82.35 3541.02
10923 287.5
10721 15.5 hrs @ $112.20 $1,739.10
58.5 hrs @ $95.17 5567.62
}E t 2
r Y,"
TOTAL EXPENSE 191550 hrs -0154,73016
The above expenses are actual and does not include final total project costs.
09/03/2004 14:28 FAX 630 553 5764 DANIEL J. KRAMER
003/003
�o car
=�� rH- , ,„ United City of Yorkville
1834 County Seat of Kendall County
EstBOOGame Farm Road
' _ �t Yorlcvill@,Illinois 60560
Op',7,wr,A,, r0 Phone:630-553-4350
y Fax:630-553-7575
-LES bur 3, 2004
Laura Brown,Director of Park&Recreation
908 game Farm Road
Yorkville,IL 60560
Via Fax—553-4360
Dear Laura:
.
Please be advised that I have reviewed the legal question forwarded to my office on
August 24,2004 regarding the River Edge Subdivision, With regard to the question from
the residents along Wyndham Circle I will need to investigate further to determine
-= whether the developer was the party requiring the installation of the wood split rail fence
or the City was requiring the wood split rail fence. In the event the City required the
wood rail split fence to be installed I would consider it a minor change to the Plan Unit
Development Agreement,which would require no public hearing. Would recommend
the execution of a written agreement between the adjacent land owners with a consent
attached there to stating that it is their desire to refrain from erecting the wood split rail
fence. If the developer required the installation of the wood split rail fence I would
recommend the execution of an Agreement waiving the requirement. In either case the
City should include language binding the current owners the heirs successors and assigns
to the terms of the agreement and the consent. Additionally,language requiring the
individual property owners to maintain the private property up to the property line and
prohibiting encroachments across the property line including,but not limited to,
landscaping, structures and any other encroachment. Furthermore,I would agree with the
Park Board recommendation that installing signs in the area maybe helpful since survey
stakes do get knocked over and removed quite often.
. I will confirm whether the City was the entity requiring the installation of the wood split
rail fence and confirm the same with your office. Should you have any questions in the
meantime please feel free to contact me at my office.
Very ours,
J.Kr
Attorney at Law
DJK/pdc
09/03/2004 14:28 FAX 630 553 5784 DANIEL J. KRAMER a002/003
.,_ United City of Yorkville
�,..� '
ES( T. jIa3G'% County Seat of Kendall County 800 Game Farm Road
�
,4 ,, � V) Yorkville,Illinois 60560
c : .+ , O Phone!630.553-4350
' "'' 0 Fax:630-553-7575
September 3,2004
•
Laura Brown, Director of Parks &Recreation
908 Game Farm Road
Yorkville,IL 60560
Via Fax—553-4360
•
RE; River Edge/Beecher Road Extension
Dear Laura:
Please be advised that an individual property owner may record a conservation easement
over their property so long as no public right-of-way exists on that particular area. You
are correct in your assessment that the City would either have to abandon or move the
existing right-of-way in order for a conservation easement to be recorded. I will confirm
with Joe Wywrot,the City Engineer,to determine the exact location of the proposed
Beecher Road extension and whether the City has actually recorded right-of-way in that
area. Should you have any questions in the meantime please feel free to contact me,
. Very truly ours,
aniel J,
Attorney at Law
DJK/pdc
cc: Tony Graff