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HomeMy WebLinkAboutPark Board Packet 2004 11-22-04 Nov 19 04 09: 55a Yorkville Recreation Dept 6305534360 p. 2 Yorkville Parks & Recreation Department Board Meeting Park And Recreation Administrative Offices RIVERFRONT BUILDING 301 E. HYDRAULIC STREET Yorkville, IL 60560/ 630.553.4341 -4- AGENDA November 22,2004 Call to Order; Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala,Richard Korinek, Tammy Smock, Bob Filmer, School District Liaison, Alderman Paul James Introduction of Guests and/or City Officials, Staff' Park and Recreation Director—Laura Brown Park Foreman— Scott Slcezer City Land Planner— Mike Schoppe Public Comments: Approval of Minutes: Minutes of November 8, 2004 Bills Review: Cash Analysis Bill List Developers Presentation Anderson Farm Challey Farm Staff Notes rV ptil ( Y1`� ��r ' )C r' I Old Business: New Business: YYBSA—2005 agreement Additional Business: Correspondence: Miscellaneous Correspondence Miscellaneous press release Adjournment Yorkville Parks & Recreation Department Board Meeting Park And Recreation Administrative Offices RIVERFRONT BUILDING 301 E. HYDRAULIC STREET Yorkville, IL 60560/ 630.553.4341 t's A - AGENDA November 22,2004 Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock, Bob Pilmer, School District Liaison, Alderman Paul James Introduction of Guests and/or City Officials, Staff Park and Recreation Director—Laura Brown Park Foreman— Scott Sleezer City Land Planner—Mike Schoppe Public Comments: Approval of Minutes: Minutes of November 8, 2004 Bills Review: Cash Analysis Bill List Developers Presentation Anderson Farm Challey Farm Staff Notes Old Business: New Business: YYBSA—2005 agreement Additional Business: Correspondence: Miscellaneous Correspondence Miscellaneous press release Adjournment Yorkville Parks&Recreation Department Board Meeting November 8,2004 MINUTES Call to Order- President Rollins called the meeting to order at 7:00 p.m. Roll Call- Chris Rollins,Ken Koch,Van Truman,Heather Fiala,Richard Korinek,Tammy Smock,Bob Pilmer Absent:Alderman Paul James Guests/City Officials/Staff- Laura Brown,Executive Director Sue Swithin,Superintendent of Recreation Scott Sleezer,Parks Foreman John Bosman, Sente-Rubel Bosman-Lee Mark Harrison, Shoppe, esign-&Associates Public Comment- None Approval of Minutes- Minutes of the October 11,2004 meeting were unanimously approved following a motion by Fiala, seconded by Koch. The October 25,2004 meeting was canceled due to lack of a quorum. Bills Review- The Board reviewed bills, for the period ending October 10,2004,totaling$79,343.32, and payroll totaling$48,471.71. Truman moved to approve payment of bills as submitted.Fiala seconded the motion.A roll-call vote was taken: Rollins,yes; Koch,yes;Fiala,yes; Truman,yes; Korinek,yes; Smock,yes;Pilmer,no. They also reviewed bills as of October 30,2004,totaling$33,913.38, and payroll totaling $25,865.95. Korinek moved to approve payment of bills as submitted.Koch seconded the motion.A roll-call vote was taken:Rollins,yes;Koch,yes;Fiala,yes; Truman,yes;Korinek, yes; Smock,yes;Pilmer,no. Old Business- The Board revisited a request from Sherry Anderson,for the naming of the park in River's Edge subdivision Park#3, in honor of her father Harry L. Crawford,and to authorize staff to submit the Board's recommendation for approval to City Council. The motion was unanimously approved following a motion by Pilmer, seconded by Smock. Sleezer updated the Board on the rehab of the park maintenance building at Riverfront Park.He discussed recent conversation with Mayor Prochaska and contractors,outlining the scope of the project. During discussion Brown suggested exploration of options for building use and costs associated with the rehab to be reviewed by the Board at a future meeting. The Board gave its unanimous consent to explore further. Brown introduced Sleezer's projections for maintenance staffing over the next three years. Sleezer discussed his recommendation to hire three Park Maintenance Worker I employees; one budgeted,one rehire,and one instead of a Maintenance Worker 11 position that is in the budget for the coming year.Rollins asked for a motion to approve the recommendation and to authorize staff to present the recommendation to City Council. Truman so moved. Fiala seconded.A roll- call vote was taken: Rollins,yes;Koch,yes; Truman,yes; Fiala,yes; Korinek,yes; Smock,yes; Pilmer,yes. New Business Brown discussed the proposal from Sente-Rubel Bosman-Lee(SRBL)for space needs analysis and design fees for the new vehicle/equipment maintenance facility.The building would also provide space for use by Public Works.Brown recommended that an ad hoc committee be formed,to include representatives from Public Works,the park board,Park Foreman,Director of Public Works,and the Executive Director of Parks and Recreation to help assure that the needs of the City are being met in this project. Brown introduced John Bosman,who further explained payment terms and how the construction would be supervised. Following discussion a motion was made by Pilmer to approve the preliminary proposal from SRBL,which includes a lump sum payment of$7,750 for the needs analysis, and to present the Board's recommendation to move ahead with this project to City Council.Koch seconded the motion. Approval was unanimous. Brown prefaced Mark Harrison's presentation of the updated Parks and Open Space Master Plan, by pointing out that the plan will be reviewed annually for needed changes for improvements,for a couple of years, due to the rate ofgrowth in the community. Harrison walked the Board through the changes, identifying the reason for the change as well as its impact. Truman made a motion to approve the updates as presented,including a recommendation to City Council for approval of the Park Board's recommendation. Korinek seconded the motion.Approval was unanimous. Brown revisited Old Business to announce that Tim Evans was hired in the Program Supervisor position. Swithin added that Evans will oversee the Toddler preschool classes, Preschool and High School and Senior Adult programs.His start date is November 8,2004. After reading a letter from Sylvia M. Torto,vice president of The Greater Yorkville Area Kiwanis Club,Rollins called for a motion to accept a$500 donation from the Kiwanis Club for the Country Hills basketball court, and to accept their suggestion to name the park"Kiwanis Park"in honor of the Kiwanis Club and their"service to the children of the world,"and to authorize staff to present the Board's recommendation to City Council for final approval. Approval was unanimous following a motion by Truman.Fiala seconded. Rollins asked for a motion to accept the parks in the River's Edge subdivision as presented,and to authorize staff to present the Board's recommendation to City Council for final approval.Fiala made the motion.Koch seconded.Approval was unanimous. Brown reviewed terms of the PUD Agreement and Easement Agreement with Wiseman-Hughes for construction of the bike path in Windett Ridge subdivision.Following a motion by Smock, the Board unanimously approved the reimbursement to Wiseman-Hughes, in the amount of $19,533.75, as indicated in the agreement for one-half the cost of the bike path construction from land cash funds, and authorized staff to submit the expenditure for approval on the November 22:, 2004 bills list.Fiala seconded the motion.A roll-call vote was taken:Rollins,yes;Koch,yes; Pilmer,yes;Fiala,yes; Smock,yes;Korinek,yes; Truman,yes. Brown called attention to the park board meeting dates for 2005. Adjournment- At 8:385 p.m.the meeting adjourned following a motion by Truman, seconded by Fiala. Respectfully submitted, Judy Rice Recording Secretary The next meeting of the Board is scheduled on Monday,November 22 at 7 p.m.at the administrative office on West Hydraulic St. '-1%-Zra -'""--J1/4"7 I%1 I', I 1Z\ 1 t - _ ___ _.____ AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this day of 2005, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation(the"Association"). WITNESSETH WHEREAS, the City is the owner of certain fields and parks (the "Parks") which the Association wishes to utilize from time to time with the prior written permission from the City and the City wishes to accommodate the Association's use of the Parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks by the Association. The City agrees to permit the Association to utilize certain Parks designated by the City at those times that are mutually acceptable to each of the parties for a term of(3)three months commencing April 1, 2005 and ending September 30, 2005. The parties agree that the Association's use of the Parks designated by the City shall be nonexclusive. The Association's use of the Parks designated by the City shall be subject to the City's ordinances, policies and direction of the City's officers and as otherwise hereinafter provided. Master Schedules must be submitted to the City for use of the fields, inclusive of rain dates. Schedules will be approved by the City based on availability. 2. Fees for Use. The Association agrees to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the City, the Association agrees to adhere to all City Ordinances, use policies and procedures while in the parks and fields. 3. Maintenance Standards. In agreeing to use the City Parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Alignment and inspection of bases and pitcher plate. • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City. FURTHERMORE, The City agrees to prepare the fields / parks prior and through out the season to maintain quality conditions for use. The responsibility of the common areas and turf will be the responsibility of the City unless otherwise identified 4. Insurance The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. i. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. ii. Additional insured. The City shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the City for claims arising out of or as result of this Agreement. iii. Waiver of subrogation. The Association waives all rights against the City for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. B. Delivery to City of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the City with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. C. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the City, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the City of Yorkville by registered mail of written notice of such intention to cancel or not to renew. D. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the City under the Agreement as to the amount of such insurance. E. No Waiver. The failure or delay of the City at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the City to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the City of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. F. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the City. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the City. 5. Liability,Indemnification and Waiver A. Assumption of liability. Except as specifically provided by law or this Agreement, the City assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the City within 24 hours. B. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the City harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the Parks arising from, directly or indirectly, the use of the Parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the City. However, this limitation shall not in any way limit the Association's duty to defend the City. C. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the City in such claims. The City shall tender the defense to the Association. The Association and the City shall mutually agree to counsel to defend of such claims. The City, in its sole discretion, may participate in the defense of such claims at the Association's sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the City in such claims. Except where a settlement completely and forever releases the City from any and all liabilities without financial contribution by the City or its insurer, the Association shall not agree to any settlement of the claims without the City's approval. D. Waiver of defenses. In any and all claims against the City or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the City. 6. No Alteration. The Association shall not make structural improvements, changes or alteration to the Parks without first obtaining the written consent of the City. Any improvements to the parks will be through a donation to the City, and therefore become the property of the City. 7. No Assignment. The Association shall not assign it interest in this Agreement without obtaining the written consent and approval of the City. 8. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 9. Reimbursement for increased insurance costs. Any increase of insurance premium on the Parks resulting for such use by the Association shall be paid for by the Association. 10. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the City and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of Parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above =;r;fen, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION By: President Attest: Representative GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,FIELDS AND FACILITIES • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed. • Each party will report any damage and or maintenance concerns to the park department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields, or park(s)must be in writings_ • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area,field,or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner,or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT ATHLETIC FIELD RESERVATION POLICY The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. League play (which includes multiple days, or week play) a permit is required and will guarantee use for the dates and times specified on the permit. Objective • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of athletic fields using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. 4. Privately sponsored athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people using the field. Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Request for Athletic Field Reservation Organizations, Groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation • The team roster(s)with addresses and signed waiver forms from each player or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. Reservation requests shall be approved beginning on the following dates: Spring Season(March-May) February 15th Summer Season(June-August) April 15th Fall Season(September-November) July 15th TOURNAMENT ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. A. MAJOR TOURNAMENTS Athletic field reservation requests for major tournaments shall be submitted in writing at least nine months prior to the tournament date. Major tournaments shall include, but are not limited to, national, regional and state tournaments. B. SMALL TOURNAMENTS Athletic field reservation requests for small tournaments shall be submitted in writing at least sixty days prior to the tournament date. Small tournaments shall include, but not limited to, city-wide or county tournaments. C. SPECIAL REQUESTS Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, selling concessions (including items to be sold and their prices), extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance, use of snow fence, and water or electrical access. D. PROCEDURE Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed above. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields should adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City fields and /or facilities. Furthermore, the groups assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. ATHLETIC FIELD RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields, night use with lights 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident/Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it considered to be in the best interest of the City. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District or private school groups Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed monthly by the Recreation Department, however, a 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Beecher Community Center. If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. F. Refund of Fees A refund of athletic field reservation fees may be granted for the following reasons: If the United City of Yorkville Park and Recreation Department staff feels that the athletic field is in unplayable condition and therefore, the game is cancelled. If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. ATHLETIC FIELD RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. ATTACHMENT A 1'IiLETIC FIELD RESERVATION POLICY Fiscal Year 2004—2005 ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category B Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Ctg A Ctg B Ctg C Ctg D Ctg E Ctg F 0-2 hours $10.00 $10.00 $20.00 $30.00 $40.00 $40.00 2-4 hours $15.00 $15.00 $25.00 $40.00 $50.00 $50.00 4-6 hours $20.00 $20.00 $30.00 $45.00 $60.00 $60.00 6-8 hours $25.00 $25.00 $35.00 $50.00 $70.00 $70.00 PREPARATION OF FIELDS - additional fee Baseball/ softball field prep—includes bases, fine dragging and lining Weekday $25.00 per day Weekend $35.00 Soccer field prep - includes nets, lining of the field Weekday $30.00 Weekend $40.00 ** Lights—currently not available on any fields SPECIAL USE Water or electrical access $20.00 additional. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request and tournaments. 3 STANDARD APPLICATION FOR ATHLETIC FIELD RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season(June—August) April 15th Fall Season(September—November) July 15th Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS REQUESTED: DATE(s)/TIME(s)REQUES PURPOSE Special Use requests (concessions, water, electrical, other). In order complete the athletic field request,the following documents must be forwarded to the Recreation Department: A certificate of insurance—co-naming the United City of Yorkville as an additional insured,Assumption of liability, and Waiver of subrogation. The team roster(s)with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested Reservation Amount Deposit amount (20%) Date of Request Date Received Staff initials Approved/Denied Refund Requested Field Assigned