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Adhoc Technology Committee Packet 2005 03-16-05 0 \ .ct,t) CO.j. United City of Yorkville County Seat of Kendall County 800 Game Farm Road EST. 1181 1836 Yorkville, Illinois, 60560 Telephone: 630-553-4350 0 f ' Fax 630-553-7575 3 0 rv��� Website: www.yorkville.il.us LLE xV AGENDA AD-HOC TECHNOLOGY COMMITTEE Wednesday,March 16, 2005 7:00 P.M. City Conference Room Presentation: Laserfiche Demonstration 1. Minutes for Approval/Correction: January 19, 2005 2. Part-time IT Position Update 3. Voicemail Expansion Update 4. Proposed Capital Development Fee for City Wide Information System and Technology Update 5. Web Site Update 6. Four Year Technology Plan Update 7. Additional Business Page 1 of 2 DRAFT UNITED CITY OF YORKVILLE AD-HOC TECHNOLOGY COMMITTEE MEETING WEDNESDAY, JANUARY 19, 2005 7:00 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska Alderman Larry Kot Alderwoman Wanda Ohare Finance Director Tracy Pleckham The meeting was called to order at 7:05 p.m. by Wanda Ohare. 1. Minutes for Approval/Correction : October 18, 2004 Minutes approved. 2. Council Chambers Sound System Quote There is a quote from Sound Inc. totaling $6213, and a quote from Thomas Alarm totaling $5593. This will move on to C.O.W. This is for department heads to have microphones and for an assisted listening system for the hearing impaired. This was already in the approved budget. There was discussion think about a projection system sometime in the future. 3. Voicemail Expansion Quote The quote is for $5,509.71. This is also in the approved budget. There were questions about this. Is this a fair price? If we are replacing our existing system because it is no longer available or compatible, is this enough room for what we are using now and will it have room for expanding? We are currently using 90 mailboxes and this quote looks like we will only have 72. Tracy will get more information and bring this back to C.O.W. 4. Server Upgrade Update This is also in the budget. We will be upgrading the backup tape system and operating system to Windows 2003. The server is estimated to be down for 3 hours. The cost will be roughly $3,000. The work will probably be February 11th. Page 2 of 2 5. Budget 05/06 Proposals a. Exchange Server—This server is for our e-mail Microsoft Outlook Exchange. b. Laserfiche Proposal- $17,244 is the basic system cost and$50,401 is the cost with all the additional software. There was concern about whether or not this would be replacing the actual paper documents. This would be so that there would be some way of searching for the documents you were trying to find, a searchable archive. Tracy will see about getting someone to have a presentation about this. 6. Part-time IT Tech Job Update The application deadline is Friday. 30 applicants have already applied. It was advertised in the record and on the website. Interviews will be in the first two weeks of February and a decision will probably be made the 4th week of February. 7. E-Pay Program Update It is up and running. Training and installation was on Friday. There is a$3.50 fee and the city does not collect any of the money, it goes to the state. 8. Four Year Technology Plan Update Hopefully the IT person will be able to help with the planning. Everything for 04/05 is close to being complete. The only thing that maybe is not on schedule is the VPN connection, and maybe the new IT person can spearhead that project and get it done. The only change or addition right now for 05/06 would be the MSI Purchase Order Module would probably be a Human Resource Module instead. In 06 we would look at making the IT person full time, and possibly hire another IT person who is more media related rather than technologically related. 9. Proposed Capital Development Fee for City Wide Information System and Technology There was a suggestion made to survey local communities about what they do to keep up with growth and capital development for information systems. Another suggestion would be to redefine the fees and how the money is used. 10 Additional Business None. The meeting was adjourned at 7:50 P.M. Minutes were submitted by Laura Leppert. 1_1E. I * J Last Update: 14 Mar 2005 - 12:04 Update 1:1"\s„..., Reported period: J Mar JJ 2005 J OK I 111 I I ■ 11 = � Summary Reported Month Mar 2005 period First visit 01 Mar 2005 - 00:26 Last visit 14 Mar 2005 - 12:04 Number of visits 'Hits Traffic 1379 2170 7140 125952 537.49 MB viewed * (1.57 visits/visitor) (3.29 pages/visit) (58.04 hits/visit) (253.63 KB/visit) Traffic not 3637 3866 478.66 MB viewed * Not viewed traffic includes traffic generated by robots, worms, or replies with special HTTP status codes. Monthly history 1 l' 1 i , I Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2005 2005 2005 2005 2005 2005 2005 2005 2005 2005 2005 2005 Number of Month Hits 1 visits ; Jan 2005 2169 4022 13112 216561 889.68 MB Feb 2005 2440 4455 14705 236127 1004.12 MB Mar 2005 1379 2170 7140 125952 537.49 MB Apr 2005 0 0 0 0 0 May 2005 0 0 0 0 0 Jun 2005 0 0 0 0 0 Jul2005 0 0 0 0 0 Aug 2005 0 0 0 0 0 Sep 2005 0 0 0 0 0 Oct 2005 0 0 0 0 0 Nov 2005 0 0 0 0 0 Dec 2005 0 0 0 0 0 Total 5988 10647 34957 578640 2.37 GB Days of month i hi111' 1 III hffl 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Average Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Mar Day Number of Hits visits 01 Mar 2005 178 656 12098 55.73 MB 02 Mar 2005 187 664 11793 56.83 MB 03 Mar 2005 211 573 9374 40.91 MB 04 Mar 2005 144 571 12119 43.21 MB 05 Mar 2005 129 449 4259 23.62 MB 06 Mar 2005 110 269 5897 24.29 MB 07 Mar 2005 201 688 12100 43.53 MB 08 Mar 2005 169 593 11490 38.41 MB 09 Mar 2005 237 847 13181 57.24 MB 10 Mar 2005 165 549 10679 49.84 MB 11 Mar 2005 139 414 8607 31.71 MB 12 Mar 2005 112 323 4725 24.54 MB 13 Mar 2005 108 313 4783 27.11 MB 14 Mar 2005 80 231 4847 20.53 MB 15 Mar 2005 0 0 0 0 16 Mar 2005 0 0 0 0 17 Mar 2005 0 0 0 0 18 Mar 2005 0 0 0 0 19 Mar 2005 0 0 0 0 20 Mar 2005 0 0 0 0 21 Mar 2005 0 0 0 0 22 Mar 2005 0 0 0 0 23 Mar 2005 0 0 0 0 24 Mar 2005 0 0 0 0 25 Mar 2005 0 0 0 0 26 Mar 2005 0 0 0 0 27 Mar 2005 0 0 0 0 28 Mar 2005 0 0 0 0 29 Mar 2005 0 0 0 0 30 Mar 2005 0 0 0 0 31 Mar 2005 0 0 0 0 Average 155.00 510.00 8996.57 38.39 MB Total 2170 7140 125952 537.49 MB Days of week i4 Jill] .f. .i .. Mon Tue Wed Thu Fri Sat Sun Day Hits Mon 459.50 8473.50 32.03 MB Tue 624.50 11794 47.07 MB Wed 755.50 12487 57.04 MB Thu 561 10026.50 45.38 MB Fri 492.50 10363 37.46 MB Sat 386 4492 24.08 MB Sun 291 5340 25.70 MB Hours 1 -�_��.�l.�-.-._i_J al.�� �. to Kai is el; is it �` d 1.1.� . _1 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Hours Hits _- Hours Hits 00 157 1328 5.02 MB 12 643 10109 40.97 MB 01 45 844 2.92 MB 13 591 11067 44.04 MB 02 50 981 4.33 MB 14 561 9390 44.85 MB 03 23 139 627.35 KB 15 612 9712 40.69 MB 04 25 164 903.33 KB 16 462 8664 41.17 MB 05 47 420 6.58 MB 17 335 7197 27.22 MB 06 42 836 3.14 MB 18 274 4539 22.09 MB 07 166 2734 9.78 MB 19 216 3260 13.71 MB 08 366 5768 25.02 MB 20 289 6049 25.22 MB 09 478 11030 49.37 MB 21 240 3324 17.69 MB 10 619 11875 44.46 MB 22 219 2859 13.35 MB 11 583 11625 47.15 MB 23 97 2038 7.23 MB Countries (Top 25) - Full list Countries Wil.' M ',United us 6099 108708 475.61 MB States `7 Unknown ip 620 14833 49.58 MB Nome ',Romania ro 148 148 2.17 MB ',Canada ca 106 1299 4.01 MB ® European eu', 98 159 1.74 MB Union Great gb 44 497 1.00 MB Britain II Australia au 4 61 545.68 KB a Norway no 3 112 372.62 KB F Germany de 3 120 413.16 KB United Arab ae 3 3 1.27 MB Emirates ® ',Brazil br 2 2 13.29 KB • China cn 2 2 67.64 KB 1.7 Spain es 2 2 21.49 KB :.: South kr 2 2 34.46 KB Korea 0 ;Hong hk 2 2 654.99 KB Kong 'Philippines ph 1 1 25.20 KB • Taiwan tw 1 1 17.52 KB , Hosts (Top 25) - Full list - Last visit - Unresolved IP Address Hosts : 0 Known, '- "m Last visit 1481 -�:.�-.� .:.��`� Unknown (unresolved ip) z ; t g 1379 Unique visitors 66.158.44.2 208 2860 9.82 MB 14 Mar 2005 - 11:00': 63.238.163.79 159 159 0 14 Mar 2005 - 10:08 80.97.189.96 148 148 2.17 MB 05 Mar 2005 - 22:21, 131.225.130.214 100 217 2.63 MB 09 Mar 2005 - 13:26 67.38.117.230 94 744 641.98 KB !11 Mar 2005 - 17:02 62.193.229.118 92 92 1.45 MB 07 Mar 2005 - 00:06! 69.11.220.162 85 169 718.85 KB 11 Mar 2005 - 12:58'. 24.203.229.201 79 169 824.04 KB 13 Mar 2005 - 12:16! 12.155.203.6 63 522 9.82 MB 11 Mar 2005 - 09:29' 68.252.73.29 53 298 8.26 MB 02 Mar 2005 - 17:10 68.78.104.93 53 1138 5.08 MB 09 Mar 2005 - 20:54 209.100.80.1 47 1015 4.87 MB 10 Mar 2005 - 09:49 32.97.110.142 44 497 1.00 MB 11 Mar 2005 - 11:21 131.225.22.5 43 146 1.44 MB 11 Mar 2005 - 14:22 12.158.0.98 41 484 6.80 MB 10 Mar 2005 - 11:17 207.238.161.20 39 550 2.19 MB 11 Mar 2005 - 13:09 24.14.206.91 38 127 1.54 MB 09 Mar 2005 - 20:03 199.174.185.208 35 243 1.17 MB 10 Mar 2005 - 09:47'' 64.107.180.30 35 972 3.77 MB 13 Mar 2005 - 22:44 67.36.107.6 34 670 2.71 MB 04 Mar 2005 - 10:46 207.246.163.128 33 407 5.37 MB 03 Mar 2005 - 19:38 64.109.88.190 32 280 3.11 MB 08 Mar 2005 - 16:59'. 66.99.53.137 32 654 2.77 MB 14 Mar 2005 - 07:44' 24.15.57.159 32 1453 4.97 MB 11 Mar 2005 - 13:26 67.184.24.180 32 119 868.73 KB 03 Mar 2005 - 15:27 Others 5489 111819 453.58 MB Authenticated users (Top 10) - Full list - Last visit Authenticated users: 1 -E. . Hits Last visit staff 1 1 1.56 KB 10 Mar 2005 - 15:32 Other logins (and/or anonymous 7139 125951 537.49 MB users) Robots/Spiders visitors (Top 25) - Full list - Last visit 11 different robots* Last visit Googlebot 515 24.87 MB 13 Mar 2005 - 05:35 Inktomi Slurp 392 17.77 MB 14 Mar 2005 - 09:57', Unknown robot(identified by 'robot') 291 31.44 MB 12 Mar 2005 - 12:39!, MSNBot 177 19.11 MB 14 Mar 2005- 10:21 AskJeeves 170 1.57 MB 14 Mar 2005 - 08:19', Alexa (IA Archiver) 48 5.02 MB 13 Mar 2005 - 03:12 Unknown robot(identified by'crawl') 27 401.52 KB 11 Mar 2005 -00:54'; Unknown robot(identified by'spider') 8 124.20 KB 09 Mar 2005 - 09:44 WISENutbot 6 65.65 KB 14 Mar 2005 - 11:01 Walhello appie 2 30.54 KB 13 Mar 2005 - 03:09 Voila 1 17.23 KB 07 Mar 2005 - 16:07 * Robots shown here gave hits or traffic "not viewed" by visitors, so they are not included in other charts. Visits duration Number of visits: 2170-Average: 190 s Os-30s 1462 67.3 30s-2mn 293 13.5 0/0 2mn-5mn 153 7 0/0 5mn-15mn 127 5.8 0/0 15mn-30mn 58 2.6 0/0 30mn-lh 47 2.1 1h+ 15 0.6 0/0 Unknown 15 0.6 Files type Files type Hits Percent --' jpg Image 108451 86.1 % 253.80 MB 47.2% d gif Image 8155 6.4% 58.59 MB 10.9 s htm HTML or XML static page 4332 3.4% 62.57 MB 11.6 0/0 css Cascading Style Sheet file 2193 1.7 % 361.74 KB 0 ok [] html HTML or XML static page 1446 1.1 % 16.98 MB 3.1 % pdf Document 1021 0.8% 141.51 MB 26.3 al pl Dynamic Html page or Script file 151 0.1 % 1.40 MB 0.2 qg swf Macromedia Flash Animation 88 0% 121.29 KB 0 0/0 61 shtml Dynamic Html page or Script file 86 0% 1.36 MB 0.2 ? Unknown 16 0% 702.49 KB 0.1 wo jpeg Image 13 0% 133.84 KB 0 0/0 Pages-URL (Top 25) - Full list - Entry - Exit 241 different pages- --IEntry'Exit url / 1432 12 K60 1 1185 '515 /info.htm 468 17.35 . 5 100 181 /departments.htm 370 1 KB 1 26 41 /employment.htm 354 1 K82 56 166 /whatsnew.htm 246 12.22 25 30 /Iinks.htm 196 1 KB 20 87 s /index.htm 192 1KB$ 28 52 /ordinances.htm 177 1K'g5 11 64 /history_timeline.htm 163 21.53KB89 62 a /recreation.htm 151 1KB1 1 52 31 /c9i 144 9.68 KB 9 23 local/calendar/calendar.pl /meetings.htm 140 10.65 9 10 /meetingpage.htm 140 27.18 21 28 B /faq.htm 135 2 KB 1 37 55 /newsletter.htm 126 13.B 2 7 22 " /character.htm 122 1 KB7 24 29 /finalspring05.pdf 108 3910B31 23 47 /history.htm 103 1 KB9 12 16 /resdevkey.pdf 90 5 KBO 16 38 /building.htm 88 14.33 . 3 4 18 s 4.3 /police.htm 87 1 KB4 18 16 /elected.htm 86 15.00 8 23 KB /news.shtml 86 1 KB 4 25 s /January05Newsletter.pdf 73 159.58 6 22 KB /contact.htm 72 1 KB3 11 34 s Others 1791 5KBO 369 520 Operating Systems (Top 10) - Full list/Versions - Unknown Operating Systems Hits Percent Windows 122071 96.9 % II: Macintosh 1968 1.5 0/0 ? Unknown 1501 1.1 0/0 1! Linux 411 0.3 % WebTV 1 0 % Browsers (Top 10) - Full list/Versions - Unknown . .....----.___-.. .... Browsers Grabber 1 nt 3' MS Internet Explorer No 117299 93.1 0/0 Firefox No 3333 2.6 Wo * Mozilla No 1847 1.4 0/0 © Netscape No 1839 1.4 % Safari No 720 0.5 0/0 ? 0/0 9 Unknown......... 615 0.4 Opera No 205 0.1 0/0 [$ Konqueror No 92 0 0/0 - LibWWW No 1 0% WebTV browser No 1 0 0/0 Connect to site from Origin Hits.Percent Direct address/ Bookmarks 1706 58.2% 8174 84.2 Links from a NewsGroup Links from an Internet Search Engine- Full list 969 33 % 1109 11.4% - Google 502 592 -Yahoo 209 258 - MSN 168 168 -AOL 40 40 - Unknown search engines 16 16 - Netscape 12 12 - Ask Jeeves 5 5 - Dogpile 4 4 - Google (Images) 3 4 - Lycos 2 2 - Overture 2 2 - Earth Link 1 1 -Teoma 1 1 - WebCrawler 1 1 - Hotbot 1 1 - Excite 1 1 - AltaVista 1 1 Links from an external page(other web sites except search engines) - 252 8.6 % 416 4.2 Full list - http://www.co.kendall.il.us/communitylinks.htm 54 54 - http://www.yorkville.k12.il.us/menu.htm 47 47 - http://www.co.kendall.il.us/economicdevelopment.htm 23 23 - http://www.comcast.net/gry/websearch 12 12 - http://yorkville.k12.il.us/menu.htm 12 12 - http://www.co.kendall.il.us/forestpreserves/index.htm 11 11 - http://www.davechallyteam.com/yorkville/index.htm 6 6 - http://www.mywebsearch.com/jsp/GGmain.jsp 4 4 - http://www.websearch.com/search/results.aspx 4 4 - http://www.eeiweb.com/links.htm 4 4 - http://www.illinoisbiz.biz/com/community_profiles/y.html 3 3 - http://www.farnsworthhouse.org/visitor.htm 3 3 - http://www.pwilkinson.com/current.htm 3 3 - http://www.davechally.com/yorkville/index.htm 3 3 - http://www.paulawilkinsonhomes.com 2 2 - http://comcast.net/qry/websearch 2 2 - http://www.yedconline.org/partnerlinks/city.htm 2 2 - http://www.epodunk.com/cgi-bin/genInfo.php 2 2 - http://www.iml.org/cdps/cditem.cfm 2 2 - http://www.pwilkinson.com 2 2 - http://www.fvtv.info/index.php 2 2 - http://www.mywebsearch.com/jsp/GGweb.jsp 2 2 - http://www.fieldsoffarmcolony.com/resident_resources.htm 2 2 http://www.humanspan.com/uploads/archives/4341/site/subpage.asp 2 2 - http://www.enjoyaurora.com/includes/inc_calender.php 2 2 - Others 41 205 Unknown Origin 3 0.1 % 3 0 Search Keyphrases (Top 10) Search Keywords (Top 25) Full list Full list 340 different ' "`-°> 443 different • keyphrases keywords yorkville it 192 20.8 % yorkville 749 28.2 yorkville Illinois 105 11.4% it 284 10.7 city of yorkville 57 6.2 % illinois 226 8.5 % yorkville 46 5 % of 142 5.3 % united city of 19 2 % city 130 4.8 yorkville school 69 2.5 0/0 city of yorkville 19 2 % police 39 1.4 illinois yorkville school district 34 1.2 district 9 0.9 0/0 department 29 1 % kendall county jail 9 0.9 % kendall 29 1 0/0 yorkville police o in 29 1 0/0 department 9 0.9 /O county 25 0.9 % prairie parkway 8 0.8 %o united 24 0.9% Other phrases 446 48.5 % high 14 0.5 village 14 0.5 prairie 13 0.4 % and 13 0.4 0/0 center 12 0.4 % grade 11 0.4 bristol 11 0.4 jail 11 0.4 0/0 building 11 0.4 0/0 parkway 10 0.3 circle 10 0.3 % schools 10 0.3 % Other words 705 26.5 • Miscellaneous Miscellaneous Add to favorites (estimated) 43/ 1379 Visitors 3.1 0/0 Javascript disabled - Browsers with Java support - Browsers with Macromedia Director Support - Browsers with Flash Support - Browsers with Real audio playing support - Browsers with Quictime audio playing support - Browsers with Windows Media audio playing support - Browsers with PDF support - HTTP Error codes HTTP Error codes* Hits Percent INMINMIl 206 Partial Content 1618 72.5 % 378.23 MB 404 Document Not Found 571 25.6 % 0 302 Moved temporarily (redirect) 20 0.8 % 5.81 KB 301 Moved permanently (redirect) 19 0.8 % 5.92 KB 401 Unauthorized 1 0 % 0 * Codes shown here gave hits or traffic"not viewed" by visitors, so they are not included in other charts. 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