Human Resource Commission Packet 2005 02-03-05 UNITED CITY OF YORKVILLE
HUMAN RESOURCE COMMISSION
COMMITTEE MEETING
804 Game Farm Road I Yorkville, Illinois 60560
AGENDA
Date: Thursday, February 3, 2005
Time: 6:00PM
Location: Yorkville Police Department Conference Room
Call to Order:
Establish a Quorum
Introduction of Guests
Citizen Comments
Approval of Minutes
Committee Reports:
1. City Liaison Report— Chief Martin
2. City Council — Rose Spears, City Council Representative
3. Mayor's Report— Mayor Prochaska
4. Recreation Department— Sue Swithin
5. Library Board Meeting
6. School Reports
Old Business:
1. Visitor Center (We will review our progress towards getting
brochures from area business.)
2. Historical Street Naming Procedure (Update)
3. Elder Friendly Summit (Update)
New Business:
1. Update Binders — Sections 3 & 4 (bring binders)
2. Choose/Brainstorm Ideas for Future Committee Projects
3. City of Yorkville Sponsorship Program
Additional Business:
Adjournment
Next Meeting Date —Thursday, March 3, 2005
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What is Sponsorship?
Sponsorship is an effective marketing and communication tool used by many businesses,
organizations and government agencies, regardless of their size. Sponsorships are not
donations, the City expects their sponsorship will provide a measurable return or benefit
for the residents or businesses of Yorkville.
The general aim of sponsorship is to raise the profile of the sponsoring organization, to
sell products or services and to reach particular target audiences. Sponsorship also
promotes a positive awareness of the organization with residents, customers, potential
customers and the community.
Sponsorships are structured in the form of direct financial assistance, or "in kind"
sponsorship, which involves the sponsor providing equipment or resources. In kind may
be limited due to available equipment, manpower, or other City required events, work, or
projects. The affected Department for the resource allocation will be monitored or
determined by the Department Head.
Sponsorship Guidelines
The United City of Yorkville receives a number of sponsorship requests, which
unfortunately makes it difficult for us to accept or sponsor every event. We have outlined
a series of guidelines to help with the selection of sponsorship events. Guidelines are
updated annually and may change from year to year based on the mission and goals of
the City Council. All sponsorship requests and pr000s< ,s shall be submitted to the
Human Resource Commission for review with a recommendation to City Council.
Sponsorship amounts are awarded on a first come, first served basis, based on available
funds within the fiscal year budget. Amounts will not be more than $250.00 for any single
event. This policy does not apply to events in which the City is a joint partner, such as
the 4th of July or Riverfront Festival.
Sponsorship Categories
If you would like the United City of Yorkville to consider support for your charity, arts,
community, social or health, education or sporting activities you will need to submit a
proposal. Our main criteria is for the direct benefit for the residents or businesses of
Yorkville.
What we will not sponsor
Political or campaign sponsorships
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Individuals or private events benefiting one individual
Events that contravenes gaming rules or regulations
Events or Organizations that do not fulfill the City's missions or goals
Events or Organizations that do not serve or benefit Yorkville residents or businesses
For Profit events
What the United City of Yorkville should know about you
Please include the following information with your written proposal:
• History of project / event
• Event detail (Date, time, place)
• Budget (including the major source of funding)
• Specific sponsorship request
• Specific sponsor benefits
• Marketing / promotional opportunities & venues
• Not-for-profit status, if applicable
• Publicity samples from previous year
Please submit proposals for event sponsorship to:
United City of Yorkville
C/o Sponsorship Request
800 Game Farm Road
Yorkville, IL 60560
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