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Human Resource Commission Packet 2005 07-20-05 UNITED CITY OF YORKVILLE HUMAN RESOURCE COMMISSION COMMITTEE MEETING 804 Game Farm Road / Yorkville, Illinois 60560 AGENDA Date: Wednesday, July 20, 2005 Time: 6:00PM Police Department Conference Room Call to Order: Establish a Quorum Introduction of Guests Citizen Comments Approval of Minutes Committee Reports: 1. City Liaison Report— Chief Martin 2. Mayor's Report— Mayor Prochaska 3. City Council — Rose Spears, City Council Representative 4. Recreation Department — Sue Swithin 5. Library Board Meeting 6. School Reports Old Business: 1. Visitor Center (review progress towards getting brochures from area businesses) 2. Street Naming Policy and Make Changes 3. Plan for Future Committee Projects New Business: 1. Salvation Army Golden Diners Sponsorship Request Additional Business: Adjournment Next Meeting Date — Wednesday, August 17, 2005 REQUEST FORM FOR SPONSORSHIP FROM THE UNT I E,D CITY OF YORKVILLE PLEASE NOTE:All requests must be received by the City Clerk, United City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560, at least 60 days prior to your event,for approval from the Yorkville Human Resource Commission (HRC), which meets on the first Thursday of each month. For example: if your event is to be held on September 15th,your request should be in the City office no later than June 30th to be considered at the July HRC meeting. Requests are limited to $250 per year, per organization. Event 419coo4I The cootki ; ef7 1/11;r1rl7`es„ % /ac 74:o Date of Event au,/v6, f , i v ,o?D as-Location of Event E C q i 4 C//4-,(,&/. Name ofOrganization 0The Snit (Ua, 71;04 /' CSG /C40 VI'r7 er Address 3 t City 6- e c/a_ State / C Zip to 013 SI- Phone lPhone 6.3e' -a Y o7 7S Fax 4,30 -,z3,2 6 7/,.= Name of Contact Person and Title ee e ,/a- fa 4(k"s e,st rt?rjn;71V /1 et ;J'a Is your event considered to be(please check all that apply): Fine Arts Sports Community Scouting Religion-based Other non-profit Who will benefit from the funds raised? Youth Adult Seniors V Disabled persons Approximately how many Yorkville residents does your organization serve each year? What is the mission/purpose of your organization?%o £ee, Je 7T%r 5' est hn/'s a e 6d t, /'lea/td , 1- a flew 74hose whe' ate a ; fit `a re �a %r, of /Jei4l �7`,!�e /` AealM `u /'a d; c 1' 4. tr;frons, /�©a r�t7a, e /Nen is eort oce Q 1e sr` /es ge- °,f✓ /'cv Ugone 12e/ir^ed e9ret.ls Iretne. 1(enk7/1Ki e77e0 6on/ies . Amount requested$ c2 6-0' °� (Cash 17 or 'In Kind' ) If'In Kind,' are you in need of Staff (Number of hours/time) OR Building space (City facility/park to be used ) PLEASE NOTE:If requesting staff time or use of building facilities/park, both are subject to availability on the date you have chosen. If time and space is available, your event could be listed in the quarterly Recreation Department newsletter. Would you like to be listed? Yes No For Office/HRC use only Approved Amount Staff needed Building/facility to be used Not approved Reason Date ,QED C�Ty O United City of Yorkville Memo 800 Game Farm Road EST. i 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 ILTr Fax: 630-553-7575 -1<CE �rY� Date: July 18, 2005 To: Human Resource Commission From: Lisa Pickering, Office Assistant Subject: Sponsorship Policy Attached please find a copy of the United City of Yorkville's Sponsorship Policy for your records. This policy was approved at City Council on June 28, 2005. STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2005- RESOLUTION ADOPTING UNITED CITY OF YORKVILLE SPONSORSHIP POLICY WHEREAS, the City Council of the United City of Yorkville has considered establishing a policy for sponsoring worthy events under predetermined guidelines; and WHEREAS, a copy of said policy is attached hereto and incorporated herein as Exhibit"A"; and NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of those members of the City Council voting,the UNITED CITY OF YORKVILLE hereby adopts the Sponsorship Policy attached hereto and incorporated by reference herein. This resolution is effective immediately upon passage. WANDA OHARE JOSEPH BESCO VALERIE BURD PAUL JAMES y� DEAN WOLFER MARTY MUNNS v ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of q , A.D. 2005. dr/ MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of—73-----4 A.D. 2005. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 `c*,p CI p y United City of Yorkville EST. 836 Sponsorship Policy LLE What is Sponsorship? Sponsorship is an effective marketing and communication tool used by many businesses, organizations and government agencies, regardless of their size. Sponsorships are not donations, the City expects their sponsorship will provide a measurable return or benefit for the residents or businesses of Yorkville. The general aim of sponsorship is to raise the profile of the sponsoring organization, to sell products or services and to reach particular target audiences. Sponsorship also promotes a positive awareness of the organization with residents, customers, potential customers and the community. Sponsorships are structured in the form of direct financial assistance, or "in kind" sponsorship, which involves the sponsor providing equipment or resources. In kind may be limited due to available equipment, manpower, or other City required events, work, or projects. The affected Department for the resource allocation will be monitored or determined by the Department Head. Sponsorship Guidelines The United City of Yorkville receives a number of sponsorship requests, which unfortunately makes it difficult for us to accept or sponsor every event. We have outlined a series of guidelines to help with the selection of sponsorship events. Guidelines are updated annually and may change from year to year based on the mission and goals of the City Council. All sponsorship requests and proposals shall be submitted to the Human Resource Commission for review with a recommendation to City Council. Sponsorship amounts are awarded on a first come, first served basis, based on available funds within the fiscal year budget. Amounts will not be more than $250.00 for any single event. This policy does not apply to events in which the City is a joint partner, such as the 4th of July or Riverfront Festival. Sponsorship Categories If you would like the United City of Yorkville to consider support for your charity, arts, community, social or health, education or sporting activities you will need to submit a proposal. Our main criteria is for the direct benefit for the residents or businesses of Yorkville. What we will not sponsor Political or campaign sponsorships 1 Individuals or private events benefiting one individual Events that contravenes gaming rules or regulations Events or Organizations that do not fulfill the City's missions or goals Events or Organizations that do not serve or benefit Yorkville residents or businesses For Profit events What the United City of Yorkville should know about you Please include the following information with your written proposal: • History of project/ event • Event detail (Date, time, place) • Budget (including the major source of funding) • Specific sponsorship request • Specific sponsor benefits • Marketing / promotional opportunities & venues • Not-for-profit status, if applicable • Publicity samples from previous year Please submit proposals for event sponsorship to: United City of Yorkville C/o Sponsorship Request 800 Game Farm Road Yorkville, IL 60560 2 REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORKVILLE PLEASE NOTE: All requests must be received by the City Clerk, United City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560, at least 60 days prior to your event for approval from the Yorkville Human Resource Commission (HRC), which meets on the third Wednesday of each month. For example: ifyour event is to be held on September 15th, your request should be in the City office no later than June 30`h to be considered at the July HRC meeting. Requests are limited to $250 per year, per organization. Event Date of Event Location of Event Name of Organization Address City State Zip Phone Fax Name of Contact Person and Title Is your event considered to be(please check all that apply): Fine Arts Sports Community Scouting Religion-based Other non-profit Who will benefit from the funds raised? Youth Adult _Senior Disabled persons Approximately how many Yorkville residents does your organization serve each year? What is the mission/purpose of your organization? Amount requested $ (Cash or `In Kind' ) If`In Kind,' are you in need of Staff (Number of hours/time) OR Building space (City facility/park to be used ) PLEASE NOTE:If requesting staff time or use of building facilities/park, both are subject to availability on the date you have chosen. If time and space is available,your event could be listed in the quarterly Recreation Department newsletter. Would you like to be listed? Yes No For Office/HRC use only Date Received Building/facility to be used Verification of facility availability By Amount Staff needed Date Approved by HRC Date Approved by City Council Date Not Approved Reason