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Park Board Packet 2005 03-28-05 Yorkville Parks & Recreation Department Board Meeting Park and Recreation Administrative Offices Riverfront Building 301 E. Hydraulic Street Yorkville, IL 60560 / 630.553.4341 AGENDA March 28, 2005 Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock, Bob Pilmer, School District Liason, Alderman Paul James Introduction of Guests and/or City Officials, Staff: Park and Recreation Director—Laura Brown Park Foreman— Scott Sleezer Land Planner—Mike Schoppe Public Comments: Approval of Minutes: Minutes—March 14, 2005 Bills Review: Cash Analysis Bill List Developers Presentation MPI —South Concept Plan Old Business: Gazebo, Shelter, Parks Reservation Policy (revision) Request for Car Show in Beecher Parking Lot Fiscal Budget Status Status of Discussion Regarding Dissolving the Park Board New Business: Gilbert Park— Scope of Service for Land Planning Additional Business: Correspondence: Miscellaneous Correspondence Adjournment Yorkville Parks & Recreation Department Board Meeting March 14, 2005 MINUTES Call to Order— Chris Rollins called the meeting to order at 7:01 p.m. Roll Call— Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Tammy Smock Absent: Richard Korinek, Bob Pilmer, Alderman Paul James Guests/City Officials/Staff— Executive Director Laura Brown Superintendent of Recreation Sue Swithin Parks Foreman Scott Sleezer Aldermen Richard Sticka, Larry Kot Alderwoman Wanda O'Hare City Attorney John Wyeth Public Comment— Chris Rollins started the meeting with welcoming and thanking citizens and city officials that had come to the meeting, especially two new Aldermen, Jason Leslie and Dean Wolpers. Rollins then said he would like to address any and all public comments before starting the regular meeting. Richard Sticka introduced himself and said that he wanted the Park Board to know that they are respected and appreciated for all they do for the City and he does not want the Park Board to disband. Sticka said the suggestion that came forward from Alderman Joe Besco under additional business at the City Council meeting to disband the Park Board was a total shock. Because this had never been brought up before to disband the Park Board, it was astounding to Sticka that it was made that way. Sticka said in his view, when the City Council wants to silence citizens who are volunteering their time to the city, telling me that they don't want to hear what they have to say any more, in my view there is something really wrong. The timing of this thing, subsequent to Mr. Truman's letter also really looks bad, as if the City Council is saying okay Park Board if think you are so smart you can just go home. That not may be, but it is hard not to draw that conclusion. Sticka then urged the Park Board to attend the C.O.W. Tuesday evening. On the agenda would be a discussion to disband the Park Board. Sticka then said there are people on City Council that will stick up for all the good things that the Park Board has done. Alderman Larry Kot then stated that he has respect and appreciation for the work that the Park Board does for the community, he agrees with Alderman Sticka in fully supporting the Park Board and all they do for the city. Kot also stated that he doesn't think the parks and programs have ever been better, appreciates the good job done and to keep up the good work, you have my full support. Alderwoman Wanda O'Hare stated that she agreed with all that Sticka and Kot had said and that the Park Board had her full support. Jason Leslie then stated the work the Park Board was doing was really incredible especially in Country Hills, and he was sure that things could be worked out so that the Park Board would not disband. Dean Wolpers also said that he appreciated all the Park Board does and they definitely have his full support. Rollins then thanked everyone that came out for their support of the Park Board. Page 2 Rollins then said that he appreciated all the responsibility that City Council members take on, especially in such a fast growing community as Yorkville. Rollins said he appreciated that maybe council members would like to try to make things simpler, to do away with a layer of complexity such as the Park Board, but in such a fast developing community the reasons for the Park Board to exist are many. In defense of the Park Board, Rollins said he would like to state all that the board does, including reviewing matters brought to the boards attention by staff, citizens and organizations. Review monthly reports, financial status of budget, land cash, bills, reporting from liaisons, general public, developers, and partner institutions. Through public bimonthly meeting and special sessions devoted to review and update the Master Plan, inspect all park facilities and future sites for development. The board also advises the executive director on administrative matters, adopts policies, makes motions and recommendations to City Council relating to all Parks & Recreation areas. Secure finances through fees, grants, investments, use of land cash, budgeted funds and assure they are administered properly. Establish sound personnel standards and policies. Responsibility for good public relations, open doors policies for public comments, questions, concerns are always addressed first on our agenda. The board participates in community events, press releases and publication and distribution of program catalog. Reviews plans from developers to determine implementation of land cash, goals, and objectives to serve the needs of the community. Rollins stated that if there is no Park Board then all these recommendations fall squarely on the City Council. Even with a planning position, which is a small part of the process that person is not going to be able to make the decisions or go through the process of public involvement that is required for this due process of government. Illinois statues support the formation of a board, or becoming a park district, but do not speak to the provision or matter of dissolving a board. City Attorney Wyeth said that Rollins summation is remarkably accurate, there is no obligation for the city to have a park board, the statue is silent on dissolving a park board, it also does not speak to the necessity to have one. However, the action of disbanding a park board is one the City Council can take. Rollins stated that the Park Board does exist to give the public an active roll in caring for the land, and providing opportunities for personal growth for all our citizens and community. It's good for our town, that parks and recreation are good for our community. In many ways we can be the crown jewel of the community. Planning is one of the most important parts of parks and recreation, and for now it is done through Schoppe Design. Ideally we would like to have someone in that role of technical keeper of information and planning for the future and be fiscally responsible in providing that service to our community, hiring a park planner would ultimately save money rather than contracted services. Hiring a planner however does not replace the need of a citizen's board to advise and provide a community voice. Rollins then thanked the citizens that came to the meeting in support of the Park Board, and asked if possible they attend the committee of the whole meeting in support of the Park Board. Brown then asked if the board had any legal questions of the City Attorney John Wyeth, no one did at this time. A citizen then asked if there would be cross walks and signage in Rice Park to slow down traffic. Sleezer stated that the parks department is working on that for this spring along with the paving at Rivers Edge. Approval of Minutes— Minutes of the February 28, 2005 regular meeting were unanimously approved. Following a motion by Koch. Fiala seconded the motion. Bills Review— The Board reviewed the cash analysis and current bills list. Motion to approve the bills was made by Truman, seconded by Fiala. Approval was unanimous. Page3 Rollins then stated that he saw seven employees had CPR class and asked if Swithin was the instructor. Swithin said she was the instructor. Rollins stated that was great. Sleezer also stated that seven parks and seven public works staff took the CPR instruction. Koch asked about the large number of program refunds this time, Swithin said it was for a casino trip that had been cancelled due to low enrollment. Fiala asked about stakes purchased for the Polar Plunge. Sleezer stated that these were reusable and kept by parks. Old Business— None New Business— Fox Hill East Park recommendation for a temporary ball field was changed to make a perntanent ball field for transition play. Brown stated it was not a good use of time and money to make a temporary field at Fox Hill at this time. A permanent field would benefit the city in the long run. Rollins stated that Youth Baseball was willing to provide $6000.00 in funding for this new ball field, he thanked John Paku,Ben Assell and Beth Prickett Youth Baseball representatives attending the meeting for the funding. Brown stated that parking spaces would be updated and lined at Fox Hill. Truman asked about reconfiguration of soccer fields. Sleezer stated he talked to Becky and she thought with the reconfiguration of soccer fields at Beecher,this would be possible. After discussion the board unanimously agreed to proceed with the project at Fox Hill. It is on City Council agenda for Tuesdays meeting for approval. Brown then asked the board for their input regarding the gazebo, shelter, park reservation policy. Some issues had come up in the past with this policy and also with the new Riverfront shelter becoming available for rental. A policy needs to be in place to provide guidelines to renters and requests for different parks to be rented and requests for different usages. Waiver of fees has to be approved through the City Human Resource committee. Truman asked Brown to clarify with the city attorney the language for deposits and keeping them for damages. After discussion and corrections the board asked the policy be brought back to the next meeting for review. Brown then brought forward the request for a car show at the Beecher Community Building, by the Skeletons in the Closet group. Brown stated there had not been any previous requests for this type of event and there is no policy in place for this kind of request. Rollins was concerned if a car show was at Beecher where would the public attending be parking. After discussion of Beecher and different locations,the board asked Brown to explore special uses, sizes of events, attendance, public safety issues, do they want police coverage at events like a car show and maybe they should be held in conjunction with other City events. More information for this type event, a possible policy, and references from other Cities will be brought to the next meeting. Swithin then gave the recreation report. Basketball was going great,new classes for spring have started. A knitting club has started. All Start Sports Classes are very popular. Cancellations have been reduced. Kindermusik classes will be reduced,the classes may have run their course. The golf outing is May 6th and Promenade of Arts Festival is June 25th. Brown said she also attended the meetings regarding Senior Services and the usage of the Beecher Building. The meeting addressed what options will be made available to the seniors from the owners of Countryside Center. Brown said the possibility of combining senior services and Salvation Army into one building is being looked into. Page 4 Additional Business— Brown stated as a FYI to the board the Oslad Grant funding is in jeopardy with the governor. The $100,000.00 IDNR money has been deposited back in land acquisitions. Rollins stated it was nice to see a check with so many zeros. Correspondence— Rollins stated that many letters and e-mails have been received in support of the Park Board this week and can be reviewed in the Park Board packet. Adjournment— The meeting adjourned at 8:25 p.m. following a motion by Fiala, seconded by Smock. Respectfully submitted, Barb Reisinger The next meeting is scheduled on Monday March 28, 2005 at 7 p.m. at the Riverfront Administrative Office, 301 West Hydraulic Street. `: fi _� C ' � � �f € x - --' r, t ;em-. E, t r � . X11 1 'res► ' E , i T ..I;x i .1117)1 1 I t, f L11 2--- e y 111111 — r� - 1� ... - -. 4'-,,,:,....-. .. te. 'RTgi "" ? _ si{ ib" �''t744: mo, . :-.0 »"'�° ma" +.:. _',,,�M l '#:- ' el- I iiR +.c f+3.' 3 tSTs itriF = F f , UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK, GAZEBO, SHELTER RESERVATION POLICY a City CouncilParkBoapprovedrdapproved 4/27/043/8/04 cy- 3/2005 Park BoardRevised meepoliting 3/14/05DRAFT, 3/28/05 City Council 'rt RKv1LLE fi A PARKS& RECREATION TABLE OF CONTENTS Reservation Policy ... ... ......... ...... ... ...... ... ... .................. ... ............ .....3 RentalCategories ... ... ... ...... ... ... ... ......... ...... ... ...... ...... ...... ......... ......3 UsePriorities ... ... ... ...... ............... ......... ...... ... ...... 4 Request for Parks and Park Amenities Reservation ......... ... ......... ... ... ....4 Who Must Complete a Park Reservation ... ...... ... ...... ...... ...... ...... ...... ...5 Permissible Uses for Reservations ... ...... ... ... ...... ... ... ...... ... ............ .....5 Block Parties Community or Organization Event(Non-Fund Raisers, or Profit Making) Private Events(Family Reunions, Weddings, Private Parties) Community or Organization Event(Fund Raisers) Large-Group Policy ...... ...... ...... ... ... ... ...... ...... ... ... ... ... ...... ...... ... ... ....5 Park, Gazebo, Shelter Reservation Fees ... ... ...... ...... ...... ... ............ ......6 Establishment Resident verses Non-Resident Users Commercial Users Waiver of Fees Payment of Fees Refund of Fees Park Sites and Amenities Available for Reservations ... ...... ... ...... ...... ...7-8 General Policies and Procedures for Use ... ... ... ... ... ... ... ......... ... .........9-10 Reservation Fees FY 2005-06 ... ...... ... ... ... ... ... ...... ... ...... ... .11-12 Standard Application for Shelters, Gazebos, and Parks Reservation ... ... ... 13 2 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK, GAZEBO, SHELTER RESERVATION POLICY The Park, Gazebo, Shelter, (non-athletic fields) Reservation policy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the residents of the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a permit is required and will guarantee use for the dates and times specified on the permit. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the reservation availability. Objective • To provide maximum utilization of parks through centralized scheduling • To provide an impartial distribution of park amenities,shelters or gazebo to the various community groups who wish to reserve. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries 3 Use Priorities When scheduling use or reservation of a park,or park amenities,the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups, organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits,requesting use of a park on a single or multiple dates. 6. Other Residents groups (groups with 80%or more United City of Yorkville residents)shall be given priority over non- resident groups. The 80% residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos, etc, shall complete the standard application for reservation. Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • (For Groups and Organizations)A certificate of insurance—co-naming the United City of Yorkville as an additional insured,Assumption of liability, and Waiver of subrogation • A signed permit request form with the name and address of the person making the request In addition,complete information regarding the use of the park or park amenities and acknowledgement/ agreement to adhere to the park use policy. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season (March—May) February 15th Summer Season (June—August) April 15th Fall Season (September—November) July 15th 4 WHO MUST COMPLETE A PARK RESERVATION ? Any organization or individual who: • Want to reserve a certain area for a specific date and time • Require special arrangements • Are planning a special-use activity, such as pitching tents or erecting non-routine apparatuses PERMISSIBLE USES FOR RESERVATIONS Any resident, organization or group wishing to reserve a park,or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. Each multiple use request may not exceed more than 3 days. Some activities may be determined to be not appropriate for specific parks due to location, use,or overall function of the park. Requesting party must include all activities or uses of the park when making the request A. BLOCK PARTIES B. COMMUNITY OR ORGANIZATION EVENT(non-fund raisers,or profit making) C. PRIVATE EVENTS(family reunions,weddings, private parties) D. COMMUNITY OR ORGANIZATION EVENT(fund raisers) At the time of application,all special requests must be indicated in detail on the reservation form. These include, but are not limited to, bringing in tables and chairs, inflatable amusement equipment,selling concessions (including items to be sold and their prices),selling of miscellaneous items for fund raising or profit, extended park hours use, use of a public address system, admission charges, additional maintenance, use of snow fence, and water or electrical access. No equipment or permanent signage will be added or installed to the park without the permission of the Park Board, City Council, or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and clean up fees. Selling of any items in the parks must be approved through the vendor permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks, fields and / or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park, equipment or park amenities. LARGE-GROUP POLICY Groups with more than 100 members make a serious impact on the parks. The only community park/area available for large private groups is Beecher Park. Parking must remain within designated areas. Fees will be set based on direct costs incurred and projected number of participants by the Park and Recreation Department for preparation and post event repairs and clean-up. Fees will be estimated in 5 advance by the appropriate staff. Large groups events maybe subject to additional fees for public safety/ police and/or traffic control. PARK, GAZEBO, SHELTER RESERVATION FEES A. Establishment The Board shall annually(based on fiscal year)recommend fees for the reserved use of Park, Gazebo,Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. Fees shall be established in the following categories: 1. Gazebo single use 2. Large and small shelter single use 3. Park single use (non athletic fields) 4. Gazebo multiple use 5. Shelter multiple use 6. Park multiple use (non athletic fields) 7. Resident, non-resident and commercial use fees 8. Special use(including fundraising, educational and religious) B. Resident verses Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it is considered in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. D. Waiver of Fees The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements. Waiver of fees must be approved by the Human Resource Commission per the sponsorship policy and procedures set by the City Council. E. Payment of Fees Groups reserving a park or park amenity shall provide a$100.00 security deposit to guarantee the reservation. Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department- Beecher Community Center. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. F. Refund of Fees A refund of a park or park amenity reservation fee may be granted for the following reasons: 6 • If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition. • If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are subjected to changing without notice. PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual Parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council direction. TOWN SQUARE—2.55 Acres Gazebo/Shelter Available for Small picnic areas No grilling or open flames in the parks. Drinking fountain Portable tents with stakes or semi-permit shelters are not permitted BEECHER PARK—22.6 acres Open grass for multi-play area Multi-age level Playground&swings Drinking fountain Picnic table No grilling or open flames in the parks Ball field and soccer fields(please refer to the athletic field reservation policy) Beecher Building(please refer to the Beecher building rental policy) Concession building with restrooms Riverfront Park—5 acres Large group shelter 3 small shelter No grilling or open flames in the parks Playground,swings, sand play area, Water fountain Portable tents with stakes or semi-permit shelters are not permitted Kiwanis Park—2 acres 1 small shelter Grass open area Playground&Swings 1/2 court basketball No grilling or open flames in the parks Portable tents with stakes or semi-permit shelters are not permitted 7 Rice Park-1 acre 1 small shelter 16x16 Picnic table No grilling or open flames in the parks Playground&swings Funnel ball Fox Hill (East)—2 acres Basketball court(full court) Picnic table No grilling or open flames in the parks Playground&swings Fox Hill (West)—6 acres Open grass area Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Hiding Spot Park—1.6 acres Picnic area I tables Bocce court No grilling or open flames in the parks Van Emmon Park—1.8 acres Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Grass open area Portable tents with stakes or semi-permit shelters are not permitted 8 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS,OPEN SPACE AND FACILITIES: • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department • No ball hitting or pitching into fences or dugouts is allowed, • Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two- week notice,for scheduling purposes. All requests for park staff must be approved by the Department Head. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of the parks,trails,or walkways or grass areas. • All requests for use of fields,or park(s)for organized play or private events must be in writings. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the schedule use identifying the groups maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area,field,or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. The park should be left in equal or better condition that it was found. Damage or excessive litter may result in a loss of privileges and fees for clean up. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water,saturated turf conditions,or times when safety is a concern). • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • No parking on sidewalks or grass areas in or surrounding the parks. • No grilling or open flames in the parks. 9 • All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. • All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council. Health codes, permits and licenses are required. • Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where permissible and indicated by signage. • Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and restricted appropriate use. • Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs. • All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21 years or older, sign a waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages. The representative also must remain on-site during the rental use. • No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued a permit by the United City of Yorkville Park and Recreation Department. • Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent property owners. Amplification and special lighting are allowed only if a permit is issued at the time of the reservation request • When portable bathrooms are needed, the user must make arrangements to obtain and remove them from the park no later that 3:00 pm the day after the event. • Unauthorized use of pyrotechnics/fireworks are not allowed on park property. 10 ATTACHMENT PARKS, GAZEBOS, SHELTERS RESERVATION POLICY Fiscal Year 2005-2006 RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Category A Category B Small Large Gazebo Park Small Large Gazebo Park Shelter group Shelter group shelter shelter 0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00 hours 2-4 15.00 65.00 40.00 25.00 15.00 65.00 40.00 25.00 hours 4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00 hours 6-8 25.00 100.00 75.00 40.00 25.00 100.00 75.00 40.00 hours Category C Category D Small Large Gazebo Park Small Large Gazebo Park Shelter group Shelter group shelter shelter 0-2 15.00 65.00 40.00 25.00 20.00 80.00 45.00 30.00 hours 2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00 hours 4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00 hours 6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00 hours 11 Category E Category F Small Large Gazebo Park Small Large group Gazebo Park Shelter group Shelter shelter shelter 0-2 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45.00 hours 2-4 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00 hours 4-6 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00 hours 6-8 50.00 150.00 80.00 65.00 65.00 175.00 95.00 80.00 hours Key Deposit: $25.00 residents $35.00 non-residents SPECIAL USE Water or electrical access when available $20.00 additional. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request. 12 STANDARD APPLICATION FOR SHELTERS, GAZEBOS,AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season(June—August) April 15th Fall Season(September—November) July 15th Please indicate type of Group requesting use by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email LOCATION REQUESTED: DATE(s)/TIME(s)REQUESTED: PURPOSE Special Use requests(concessions,water,electrical,other). Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present pending the type of event and attendance. This may result in an additional fee assessed to the group for this service). Will you be selling any products,food,or miscellaneous items?Yes(please explain) No Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed Date: In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount ($100) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes / No 13 Feb 28 05 01pep Yorkville Recreation Dept 6305534360 FEB-20^2003 11 :39 AM SMAWNBILTCEN3 6308922133 To Whom It May Concern: Skeletons in the Closet Inc,is a not for profit origination that suns fund raisers and dose drives through out the year. Donations from our flmd raising are made to the Kendall county food pantry and Way Side Cross in Aurora. We are looking for a new place to hold our annual car show. I have a DJ to play music and make my announcements, a Boy Scout troop to sett food,and Hot Rods to Go car show photography.I supply pot-a-pots to be used the day of the show,and we clean up the grounds after. I also have special event I1urance to cover the car show. I would like to start setting up at 7:00ani awards are announced about 3:00pm or some times earlier if it's cold. The first date I would like to try for is Sunday Sept.41h to be held at the river front park or the Beacher Center grounds. The second date is Sunday October 161h 2005, and I would like to hold the show at the Beacher Center grounds and be able to use the hall if the weather is cold for people to get warm. If you have any questions please call Rojean Biltgen @(630)892-2966 I am also willing to help with the River fest car show if you would like. Thank you for you time Rojean Biltgcn President Skeletons in the Closet Inc. Feb 28 05 01 : 08p Yorkville Recreation Dept 6305534360 2 FEB-26-2005 11 :36 AM SHAWNB1LTGEN 6306922133 P.01P. To: Barb From: Rojean Skeletons in the Closet Inc. In regards to the car show Note: I talked to my D.J. and he gave me a date for September that would be better if it works for you. I have redone the letter. To Whom It May Concern: Skeletons in the Closet Inc. is a not for profit origination that runs fund raisers and A ose drives through out the year. Donations from our fund raising are made to the Kendall county food pantry and Way Side Cross in Aurora. We are looking for a new place to hold our annual October car show. I have a DJ to play music and make my announcements, a Boy Scout troop to sell food, and Hot Rods to Go car show photography. I supply pot-a-pots o be used the day of the show, and I\ . we clean up the grounds after. I would like to start setting up at 7:00am awards are announced about 3:00pm or some times earlier if it's cold. U The date that I would like to do the show is Sunday October 16th 2005, I would like to hold the car show at the Beacher Center grounds. If you have any questions please call Rojean Biltgen @ (630) 892-2966 I am also willing to help with the River fest car show if you would like. 11! PThank you for you time /- ---,V,a Rojean Biltgen 0 i President Skeletons in the Closet Inc. /3-1-e/12-e-- p Feb 28 05 01 : 07p Yorkville Recreation Dept 6305534360 p. 1 it *TIN.InvILLE ra ts PARK:&IttCRVATIow Yorkville Parks & Recreation Dept. 908 Game Farm Rd. Yorkville,IL 60560 630.553.4357 630_553,4360 fax e-mail:yorkrecdepPpql.com FAX COVER SHEET TO: /.. .4...(...t...4...6-- f., FROM: t':/L-4- RE: DATE: ,_;1, I .:4 ''' / ''.3 PAGES (including cover): 7,' -)•I ut,, i t.,:cs./ r. ...6 ,..„....... . (I;kit, (.1 1 AAA- L-eCt. Lr 1.•<:•/$1-•-e „ )- - . -,•?-5.. 1 le...--1 A-d i• is_ .i. (A. e 1.... .4 .1 ir- . k'zC. c.-11 . //„..31 y• ,.),...a., e'e ei'(.6.e.t.c.e_k_ ---t-Z— ((._ . \ if g'"<-1 .:.1. 1.4Al. ) 9 • r, Schioppe Design Associates, Inc. Landscape Architecture and Land Planning 126 S. Main St. Ph. (630) 551-3355 Oswego, IL 60543 Fax (630) 551-3639 PROFESSIONAL SERVICE AGREEMENT between SCHOPPE DESIGN ASSOCIATES(SDA) 126 SOUTH MAIN STREET OSWEGO,IL 60543 and CITY OF YORKVILLE(COY) PARK AND RECREATION DEPARTMENT 800 GAME FARM ROAD YORKVILLE,IL 60560 March 11,2005 PART ONE—PROJECT DESCRIPTION Name: Elsie Louise Gilbert Park Location: Washington and Adrian Streets,Yorkville, IL Scope: Construction documentation, and construction phase services for site and landscape improvements associated with park development Budget: $51,000 based on contractor installed costs Client Representative: Laura Brown,Executive Director of Parks and Recreation Project Principal: Mike Schoppe Project Manager: Mark Harrison Page I of4 PART TWO—BASIC SERVICES Conceptual Design Phase: This phase has been completed per approved Conceptual Park Plan A dated 11-14-2003 prepared by SDA. Construction Document Phase: Following your approval of the Schematic Plans, SDA will: 1. Meet with Executive Director of Parks and Recreation to select playground equipment and manufacturer. 2. Obtain final playground design and specifications from playground manufacturer. 3. Incorporate comments from the Executive Director of Parks and Recreation and finalize the design, layout,materials, size,horizontal control and vertical control for those items which you have authorized for construction: a. Walkways b. Play structure c. Swings d. Benches e. Picnic table f. Plantings 4. Document the finalized design on AutoCAD base sheets. 5. Prepare updated estimates of probable construction costs using an appropriate construction contingency. 6. Review drawings and supporting information with COY(1 meeting included). 7. Incorporate COY comments and submit to you for approval. 8. Deliver appropriate copies of plans and specifications to you for your use in bidding. Contract Administration Phase Following your approval of the construction documents and specifications and as authorized by Executive Director of Parks and Recreation, SDA will perform the following services on an hourly basis: I. Answer incidental questions from contractors regarding our documents. 2. Review bids as directed by you. 3. Attend Park Board meeting to discuss bids. 4. Conduct a pre-construction meeting with the contractor. 5. Observe the work as directed by you, to become familiarized with the progress and quality of the work and determine if the work is generally in conformance with the contract documents. 6. Keep you informed about the progress and quality of the contractor's work by communicating our observations in writing to both parties. Page 2 of 4 7. Issue recommendations regarding the general conformance of shop drawings,product data and material samples submitted by the contractor,to the design intent expressed in the contract documents. 8. Review the Contractors request of acceptance of substantially and finally completed work including preparation of punch list. Additional Services We may provide additional services that are not included in the Basic Services,such as,but not limited to: 1. Revisions to previously-completed and approved phases of our services. 2. Meetings with you or presentation to other parties not specified in the Basic Services. 3. Detailed quantity estimates,costs analysis and/or construction cost opinions using data or format other than our own. 4. Detailed written summaries of our work or our recommendation(s). 5. Services required due to the discovery of concealed conditions,actions, of theirs, or other circumstances beyond our control. 6. Modifications or revisions beyond those specified in the Basic Services. If circumstances arise during our performance of the Basic Services, which we believe requires additional services, we will promptly notify you about the nature, extent and probable additional cost of the additional services and perform only such additional services following your authorizations. PART THREE—COMPENSATION AND PAYMENT Basic Services: You agree to compensate us for the services described in Part Two of this Agreement as follows: Conceptual Design Phase through Construction Document Phase Fixed Fee$4,800 Contract Administration Phase (when requested by Executive Director of Parks and Recreation) Hourly approximately$2,000 Additional Services: You agree to compensate us for additional services as described in this agreement at our standard rates as outlined in our consultant agreement with the City of Yorkville. Expenses: You agree to compensate us in addition to the fees for the following out of pocket expenses: Printing Services and Courier Service Cost plus 15% Payment: Invoices: Each month,we will provide invoices that describe the invoice period,the services rendered,fees and expenses due. Invoices for hourly fees will describe the tasks,hours, and hourly rates for the service completed. Payments will be Page 3 of 4 due 30 days from date of invoice. We reserve the right to suspend our services if you have unpaid invoices over 60 days old. PART FOUR—ADDITIONAL CONDITIONS Credit You agree to give us proper credit for our professional services in your official communications,published articles, and temporary project identification signage. Client Responsibilities COY will provide the following information to SDA before proceeding with the Research and Analysis Phase: 1. AutoCAD compatible file of a recent survey including: a. Property lines,property corners and found property corner markers b. Contour lines at one foot intervals c. Existing walks and pavement lines along adjacent streets d. Spot elevations of existing significant utilities and site features Construction Phase Limitations SDA will not supervise,direct, or control the Contractor's work. We have no authority or responsibility for the methods, techniques, or sequencing of construction, or for the safety or welfare of the Contractor's forces. Accordingly,we do not guarantee the performance of the contractor. Certification or other opinions of the contractor's work will be based on our periodic observations and data supplied to us by the contractor. You acknowledge that we will not make continuous or exhaustive observations of the work and that our recommendations for preliminary acceptance of partially or substantially completed work do not assure the final acceptance of work,which may subsequently found to be defective. Cost and Quantity Opinion We estimate certain quantity and/or costs for your convenience. The contractor is responsible for determining actual quantities and providing sufficient labor, services,equipment,and materials to complete the work as drawn and specified. PART FIVE—ACCEPTANCE Please indicate your acceptance of this Agreement by signing and returning both originals to us. A countersigned agreement will be returned to you. This proposal may be modified or withdrawn unless executed within 30 days. Accepted by: Date: Laura Brown,Executive Director of Parks and Recreation Accepted by: Date: Mike Schoppe, Schoppe Design Associates, Inc. Nee 4 of 4 Yorkville Parks and Recreation Teen Activity Council Proposal Proposal: With the cooperation of School District #115, the United City of Yorkville, and the Yorkville Parks and Recreation Department would like to sponsor Teen Activity Council Purpose: This council would be developed to examine the needs of our junior high & high school-aged youth as they relate to the Yorkville Parks and Recreation mission. The group would also provide the area youth with a voice and forum to make recommendations to the Yorkville Parks and Recreation Park Board and staff. With the inception of the Teen Activity Council we hope to provide several special events and athletic activities/competitions. Teen Advisory Committee members: The council will consist of 4 students from each grade level, chosen by the school liaisons to ensure equal representation. The board would also consist of a total of two school liaisons, a member of the police department and a Yorkville Parks and Recreation staff. Why and how are the police involved? - A member of the Police Department would be involved in the planning and safety at the events hosted by the Teen Activity Council. Students are elected by a school liaison. The first year of the council all 16 positions will be recommended by the school liaison. Council member would carry over every year, therefore each school year 4 new freshman will be elected, and seats must be filled by those who have resigned their position. The following requirements will be in place to ensure a well-run council. All council members must attend at least 3/4 of the meetings. The students must also adhere to the guidelines the school might have in place to be a member of any club. The purpose of this council is to implement different activities that they might not be able to do at school. (i.e. teen ski trip, battle of bands, an organized and safe powder puff game.) The activities are not academic based and are open to all students for little or no cost. Meetinas: Monthly meetings will be held before or after school based on council member's input. Students would be required to attend at least 3/4 of the meetings in order to stay involved. A vote will be held to appoint the following positions on the council, President, Vice President, Secretary, and Treasurer. Activities/Special Events The Teen Activity Council will host 3 special events throughout the school year to be planned, and organized by the committee. Possible special events may include; powder puff competition, battle of the bands, etc. All the activities would be open to any teen in the community who fits into the correct age range. As a board our first duty will be to approve a budget created by the board and the recreation department based on the activities we would like offer throughout the year. The budget will be controlled by the recreation department, who will act as a pseudo-treasurer to the club. The goal of the council will be to raise enough monies throughout the year to offer FREE events. However the council may need to charge a very nominal fee to recoup the costs. The council would be responsible for gathering donations or sponsorships for large special events. The recreation department will allocate resources. However, the council must present a proposal to the recreation department. Then the recreation department along with a spokesperson from the council will present the proposal to the park board for approval. By having a council member present their idea to the board keeps our park board involved, and also will ensure the council is being heard. School Involvement The key to a successful council is only as strong as the school staff that supports the program. The school would need to assign two school liaisons to sit on the council during the monthly meetings. The liaison will also be responsible for choosing 4 students from each grade level to represent their peers. A school liaison could be a counselor, coach, class monitor, or student counselor. - Recreation Department Involvement The Yorkville Parks and Recreation will assign one full time staff member to represent our department at monthly meetings. The department will also assist with the planning of events, running of the meeting, and hosting all special events. The park board will also have a vital role in the council. The park board would have the final word on every proposal presented to them. The recreation department will review each proposal and give recommendations before they are presented to the park board. The activities would take place on parks and recreation property, if the school is needed we would approach the school for approval. Tentative Timeline April '05 • Contact the school to look into the possibility of a council and begin to lay the groundwork for the upcoming 2005-2006 school year • Present the concept to Director and work out questions • Present the concept to Park Board and City Council for approval to proceed. May • Have a formal outline, and policies and procedures of the Teen Activity Council September • Have our first meeting with newly appointed council members November/December '05 • Host our first special event • Conduct an evaluation of the council and events - make recommendations for changes • Report to Director and Park Board. February '06 • host our second special event April '06 • host our final special event • Conduct an evaluation of the council and events - make recommendations for changes • Report to Director and Park Board. • Report to School Board and city Council regarding the program May • appoint new council members for upcoming year 3/17/05 This summary is revised with actual time / man hour information for tasks performed utilizing the maintenance standards adopted by the City Council 2/25/03. CURRENT INVENTORY OF CURRENT PARKS Acreage Inventory includes general turf, trees, shrub areas, walkways, park trails, and athletic fields. Beecher Park& building area 24.26, Kiwanis Park 2.2, Hiding Spot Park 1.6 acres, Fox Hill East - 4.45 acres, Fox Hill West 6 acres plus creek and open space area of 13.35, Rice Park 1.25 acres, Crawford Park 6 acres, Rivers Edge tot lot.5 acres, Town Square - 2.9 acres,Jaycee Pond - 6.2 acres, Gilbert Park.25 acres, Emily Sleezer - .25 acres, Cobb .24 acres, Riverfront Parks - 4.85 acres, West Hydraulic 1.75 acres, Price Park and Pond 3.72 acres, Purcell Park.27 acres, Van Emmon - 2 acres, Countryside boulevards 1.75 acres, Lions Pool area 3 acres, Menards medians - I acres Sub total 87.79 acres In addition to the park areas there is approximately 5 additional acres that Parks Department maintains with turf care and general outside maintenance of buildings (City Hall, Library, Public works, etc), and 1.5 acres for water and sewer areas around pump houses, and lift stations. The Parks staff also provides support to the streets, water, sewer and engineering departments, with snow removal, emergency repairs, general maintenance support, and assist with field punch list identification. Gross Acreage of Current City Owned and Maintained Parks Is 94.29 Acres New Park locations with development in progress for FY 2005-2010 Canonball Ridge Park— 3.4 acres, Sunflower - 2 acres, Raintree Village — 15.198 acres, Windett Ridge - 8 acre, Heartland Circle - 5 acres, Prairie Meadow(Menards) Park 7 acres, Ellie Louise Gilbert - .5 acres, Countryside open areas 22 acres, MPI — 206 acres (includes 88 acres conservation area), Whispering Meadows (Fisher Property) - 12.56 acres, Westbury - 12.0 acres, Water& Sewer Areas 8 acres, Bailey Meadows 7 acres, Bristol Bay 154 acres, Autumn Creek 6 acres + 14 acres of wetlands, MPI trails 4.2 miles, Caledonia 8 acres, Challey Farms 2 acres, Evergreen Farms 5 acres, Stewart Farms 5 acres, Wynstone Townhomes 1.25 acres, Boy Scout Camp active areas 76.0 acres (maintenance will begin in 2007-2008). Additional New Acres Total 580.11 Acres Gross Total Acres 674.4 SUMMARY As defined in the maintenance standards summary adopted by the City Council 2/25/03, a per acre breakdown would be used to define the need for new full time and part time staff, additional, general equipment, capital equipment, and operational supplies. The variable used in the 03-04 report and later updated in 2004-05 for the fiscal budget was for every I I-15 acres of new park development and open space would trigger an impact on the current department's manpower and budget. To plan for (2005-2010) projection and budgeting purposes, a 50% full time and 50% seasonal and part time staff projections of need is used. Based on the projection of new land development, maintenance and acquisition of 580.11 acres (through 2009) for a total of 674.4 acres. The gross staffing need is 61.30 (based on I I acres) with 50% being full time = 3 I and 50% being season and part time 31. To maintain this type of staffing pattern for the next five years of development and growth would require hiring an additional 5 full time staff and 4.6 part time additional staff annually. (Current staffing includes 6 full time — in field staff, and 8 part time/seasonal staff and I supervisory staff). This rate of hiring will be impossible to maintain. Staff have recommended reducing the percentage of full time to 30% and part time to 70%. With these adjustment the following will be the projected hiring patterns through 2010. 61.30— 30% full time = 18, 70% part time/ seasonal =43 Additional staff requirement (in-field) to maintain the maintenance standards based on projected land acquisition and development Full time Part time Current 6 8 2005-2006 0 4 2006-2007 I 5 2007-2008 3 5 2008-2009 3 8 2009-2010 4 8 2010-2011 I 5 18 43 The intent of the maintenance standards are to be used as a guide in projecting staff, operational and capital needs for fiscal budgets. Actual amenities in each of the parks and locations may require additional adjustments to these projections. These figures should be reviewed and updated annually based on actual developments, park construction and timing of acquisitions. Page 1 of 2 Laura Brown From: Sue Swithin [sswithin@yorkville.il.us] Sent: Monday, March 21,2005 3:38 PM To: Tim Evans; Kathi Fincham; Becky Scheberl; Barb Reisinger; Laura Brown Subject: RE: Princess Tea Party It's amazing what a little email will do for so many people involved! This is what keeps us going! Tim-please email back to her and thank her for taking the time to email us, and please let Rebecca know! Let's think about offering Birthday Parties again,we used to do this,and Rebecca shared interest with me in doing this,we could also offer it to other instructors to jump in and help! thanks, all Sue Sue Swithin Superintendent of Recreation Yorkville Parks&Recreation Dept. 301 E.Hydraulic St. Yorkville,IL 60560 630-553-4342 630-553-4347 fax 630-330-9164 cell Original Message From: Recreation [mailto:recreation@yorkville.il.us] Sent: Monday, March 21, 2005 3:23 PM To: Tim Evans; Barb Reisinger; Kathi Fincham; Sue Swithin Subject: FW: Princess Tea Party It is nice to know people enjoy our programs! Original Message From: akosulic@metlife.com [mailto:akosulic@metlife.com] Sent: Monday, March 21, 2005 3:20 PM To: recreation@yorkville.il.us Subject: Princess Tea Party My daughter, Kaylee, and I attended the Princess Tea Party today. We both truly enjoyed it! "Princess" Rebecca is wonderful! Her patience is unbelieveable and she was so good with the girls! Kaylee loved all of the Princess presents... stickers, crown, lipgloss, etc. The whole tea party was so enjoyable for her and her friend,Emma! I got a chance to meet and chat with other Moms while watching my daughter enjoy being a special princess. I hope that you will offer this program again soon and often! I definitely want to enroll Kaylee for another Princess Tea Party!! 3/22/2005 Page 2 of 2 Please, please offer it again! We would also be interested in Princess Birthday Parties, if that is a possibility! Thanks so much! Amy Kosulic MetLife Work Schedule: Monday-Thursday *Off on Fridays akosulic@metlife.com (630)978-5855 The information contained in this message may be CONFIDENTIAL and is for the intended addressee only. Any unauthorized use, dissemination of the information, or copying of this message is prohibited. If you are not the intended addressee, please notify the sender immediately and delete this message. 3/22/2005 New Study Confirms Wetlands Clean Water, Control Flooding March 17,2005 Constructed wetlands in planned communities can aid in surface water cleanup and flood prevention, according to Purdue University scientists who completed a five-year study on the management system. The research, begun in 1998 on three constructed ponds, or wetland cells, on a newly renovated golf course on the university campus, showed that 11 of 17 measurable chemicals in surface water were reduced after running through the system,said Ron Turco, soil microbiologist and senior author of the report. Study results are published in the February issue of the journal Ecological Engineering. "Golf courses are a perfect place for constructed wetlands used as part of a water management system because wetlands can filter chemicals out of surface water, and they can also store excess water during storms,"Turco said. In addition, constructed wetlands act as a holding area that can provide recycled water for irrigation, a system the scientists used on the golf course, he said. "Constructed wetlands on golf courses and in planned communities are a very good water management system,"Turco said. "When you build houses, roads and driveways, lots of hard surface is added, leaving no place for water to go. Building dikes and levees just moves the water problem somewhere else, causing flooding elsewhere." Because golf courses are mostly open surfaces, as opposed to all the hard surfaces in subdivisions and shopping malls, water can soak into the soil and flow into a constructed wetland, he said. As surface water flows from adjacent roads and parking lots onto a golf course and into the constructed wetlands, nutrients, suspended solids, organic metals, trace elements, pesticides and pathogens are removed or even eradicated. "Wetlands actually add a positive aspect to the water balance of a given region because they are basically infiltration sites,"Turco said. The most vital function of constructed wetlands is preventing flooding and environmental contamination, he said. "Use of constructed wetlands can be significant in water management and water quality just by their use on the approximately 16,000 U.S. golf courses the National Golf Foundation lists,"Turco said. "In addition, many new home developments are planned around golf courses, and these developments need ways of containing, cleaning and directing water runoff, especially during storms." The wetlands also are of aesthetic value on golf courses and residential areas, and they create homes for wildlife and flora, he said. Using the recycled water for irrigation ensures that the wetlands remain wet and the recycled surface water is less expensive than pumping ground water. The researchers evaluated a three-pond system on Purdue's Pete Dye-designed Kampen Golf Course in order to study the quality of the water from when it entered the golf course until it exited into a holding pond or a recovering natural wetland,the Lilly Nature Center's celery bog, in West Lafayette. The almost 11,000 water plants placed in the ponds are responsible, along with microbes, for retaining or degrading the various chemicals associated with surrounding urban sprawl and the course itself. Some of the chemicals found in entering water included atrazine, chloride, nitrate, ammonia, nitrogen, organic carbon, phosphorus, aluminum, iron, potassium and manganese. In all, 83 chemicals were monitored, but only 17 were present in measurable amounts. Four water quality monitors located along the wetland system checked for chemical levels. The first monitor was at the golf course's east end where surface water enters the course. The fourth monitor was at the northwest end where water leaves the course and enters the celery bog. The scientists also measured how much water entered and how fast it flowed through the system, and then compared data taken during both storm and non-storm days. It's important to design wetlands so they have enough capacity to handle the runoff in the particular water management area,Turco said.Water flow speed and the ponds' depths must vary to ensure that the microbes remain active so they can degrade contaminants. Currently the scientists are planning new constructed wetlands studies in other venues. The other researchers involved in this study were Eric A. Kohler and Zac Reicher both of the Department of Agronomy, and Vickie L. Poole, of the Department of Forestry and Natural Resources. Turco and Reicher also are members of the Purdue Turfgrass Program. The United States Golf Association, Indiana Water Resources Research Center and U.S. Environmental Protection Agency Region 5 provided funding for this study. Golf course architect Dye was instrumental in designing Purdue's Kampen course and securing support for the use of the wetlands. Spence Restoration Nursery provided the wetland plants and Heritage Environmental, Indianapolis, provided water sample analysis. Source:Purdue University March 17,2005 RESULTS FROM FRONT DESK POLL "HOW DID YOU HEAR ABOUT OUR PROGRAMS"? Month of February 2005: Catalog 62 Newspaper 10 Web Site 35 Friend 11 Teacher 8 Newsletter/Rec Flyer 11 Rec Happenings In Class Announcement 17 Month of March 2005: