The URL can be used to link to this page

Public Works Packet 2005 01-24-05 `, D� co.,_ United City of Yorkville �_ j I T County Seat of Kendall County 800 Game Farm Road ES 18361 Yorkville, Illinois, 60560 ,� _ Telephone: 630-553-4350 O� I 1 Co , Fax 630-553-7575 9- " O `°�"S Website: www.yorkville.il.us <CE xL PUBLIC WORKS COMMITTEE MEETING AGENDA Monday, January 24, 2005 7:00 PM City Hall Conference Room Approval/Correction of Minutes: November 22, 2004 and December 27, 2004 Presentations: 1. Southeast Water Works System Extension by Engineering Enterprises New Business: 1. Elizabeth Street Drainage Ditch 2. In Town Road Program - Additional Engineering Costs 3. Faxon Road Extension - MFT Appropriation Resolution 4. Dump Truck Purchases 5. Street Sweeper Purchase 6. Storm Water Software and Training 7. Saravanos Property - Earthwork Letter of Credit Reduction#1 8. Heartland Circle - Letter of Credit Reduction #2 9. Kylyn's Ridge Unit 2 - Letter of Credit Reduction#2 10. Countryside Pump Station— IDOT Highway Permit 11. Cannonball Trail Roadway Improvements — Change Order #1 12. Rob Roy Creek Interceptor Contract #2 —IDOT Highway Permit Old Business: 1. Aux Sable Creek - 100 Year Storm Release Rate and Modifications of 2 year and 25 year Release Rates — PW 12/27/04 Additional Business: • Page 1of12 UNITED CITY OF YORKVILLE DRAFT PUBLIC WORKS COMMITTEE MEETING Monday,November 22, 2004 7:00 PM City Hall Conference Room City Committee and Staff in Attendance: Chairman Alderman Besco Alderwoman Burd Public Works Director Eric Dhuse Alderman Sticka City Engineer Joe Wywrot Guests: Jeff Freeman(E.E.I.) Denise Clementz (Resident of Oswego) Chuck& Cindy Nelson(Resident of Yorkville) Joe & Kathy Miranda(Resident of Oswego) Gerald & Lois Seaton(Resident of Yorkville) Jack& Sharon Keck(Resident of Yorkville) The meeting was called to order at 7:00 pm by Chairman Alderman Besco. Approval/Corrections of Minutes: October 25, 2004: The Committee present unanimously approved the minutes at hand to move them forward. New Business: 8. Water Quality Issues for Residents on or Near Bristol Ridge Road Private Wells: Alderman Besco stated that he put this item on the agenda after meeting and talking with many residents at the Bristol Township Meeting and had heard that their water quality since the deep well was drilled in Grande Ridge has dramatically declined. Mr. Besco felt that this needed to be brought to the attention of the Council and had spoken with Joe Wywrot earlier in the day on the matter as well. Mr. Joe Wywrot confirmed that Alderman Besco and he had discussed the issue and also stated that 1 or more of the residents present this evening over the course of the last year. He stated that most of the calls he received were when the well near Bristol Ridge and Kennedy Road were being drilled. He stated that prior to the deep well being drilled they needed to drill a shallow well first. They need water to drill a deep well, so what happens is you drill a shallow well to produce the water needed for the drilling of the deep well. What they did find out in this project is that there was not enough water in the approximately 90ft shallow well they had drilled to get the water, so they ended up trucking water on site to use for the drilling of the deep well. The shallow well has since been abandoned and the 1 Page 2 of 12 deep well is complete and in service now. It has filled the water tower in Grande Reserve and most of the water mains in Grande Reserve are full as well. He stated this issue was brought before Public Works Committee during the summer and at that time the City asked E.E.I. to take a look at that and give their opinion as to why this may be occurring. They said that it is possible that during the drilling of a shallow well to change the flow path of the water down in the aquifer and could affect the water picking up minerals that have been sitting and drawn into existing wells in the area. He stated that as the water settles down to normal over time the existing wells should go back to the previous flow pattern. Mr. Wywrot stated he had spoken to one resident in that area and she stated that the water quality from her well had improved but that all of a sudden the water quality had gone down again. During the period of time that went between talking to her the City or Developers had not been doing any work to cause a disturbance in the way the water flows in the shallow aquifer that he was aware of He suggested to her then to continue the well use and over time it should go back to the original water quality. He stated he has not heard from that resident in 2-3 months time, so he is assuming that the quality is better. He stated to the residents present that he really does not have any suggestions for them and he can only offer the information of what the City's Consultants have given them, stated above. He stated lastly that it takes time, maybe longer for some wells than others, to get back to the normal operation. Alderman Sticka asked the residents present what is actually wrong with the water. Kathy Miranda from the Lynwood Subdivision stated in their case they have a filter after the water goes through the water softener and are now changing every 2 weeks now where they use to change it every 3-4 months. She stated it is from rust and black sediment that flows through it. Alderman Besco asked if anyone had noticed the change of the water quality improving like Mr. Wywrot stated it should be doing. Kathy Miranda stated that theirs has not gotten better at all and has actually ruined her bathroom fixtures in their home. Mr. Wywrot stated that them being located in Lynwood and the well that was drilled was nearly 3/4 mile away should have little to no impact on the homes wells in located. Kathy Miranda stated that the problems did not exist until the drilling had occurred. Mr. Wywrot stated that he believed them,but he could not imagine that such a small well so far away would impact them. 2 Page 3 of 12 Alderwoman Burd at this time questioned if this could be an impact from any other development in their area besides what Yorkville is involved in, like the construction out on the corner of Route 34 and Orchard Road. Mr. Wywrot replied that he was not sure what they were doing there and is probably all village water there so he could not see that being what is affecting them. He stated that he believes King Nursery does have a shallow well that supplements there pond, but that well has been there for awhile. He stated that it is used sporadically or only when it is needed. Alderwoman Burd asked if rust had more to do with the piping. Mr. Wywrot stated that there is iron in the water, the minerals precipitate out and sit in the bottom of the main. Now here there are no mains,the water mains would actually be the aquifer or the bedrock, so the rust will precipitate out and sit in the crevices of the rocks. Alderman Sticka stepped into to state to the Committee to remember when the City was considering using shallow wells for a project, it was suggested then that they would have to put in iron removal because of the iron present in the water which would be an added cost. Mr. Wywrot stated that Alderwoman Burd is using City water and the iron is present in her area do to the age of the water mains there and they have to be flushed twice a year to try and keep the rust out for the residents. Alderman Sticka pointed out that in the newer parts of town rust is not an issue for residents. Denise Clementz from Lyncliff Drive approached the Committee to speak next. She stated that last year during the winter for many months where the ponds are located the development of Grande Reserve had water pumped into the Ditch area at a constant almost. She stated that would affect the wells in the area. Mr. Wywrot stated that they were doing the dewatering there and that might effect the wells for a short time. Denise Clementz then asked what happens with Grande Reserve's ponds and where is the water coming from. Mr. Wywrot replied that it is coming from ground water. She then questioned if that would take away from their groundwater supply as well. Alderman Sticka questioned if the ponds were lined. Mr. Wywrot stated that they would have to be to hold the water properly but he wasn't for sure. They would be lined with soil or clay to hold the water in. Alderman Besco questioned the residents if any of them had there water tested. Chuck Nelson from Parkway Drive stated that he just had his done last week and it came back clean from bacteria. There water does have a bad taste and odor which it never had before. Sharon Keck from Parkway Drive stated that they never had this problem before. They now are dealing with sooty oil which appears all black. It was mostly upstairs. 3 Page 4 of 12 Alderman Besco questioned if when they do the well drilling could any of the well drilling clay possibly get into the aquifers. Mr. Wywrot stated no, that when you do the process the material is removed. He stated that there is a steel casing pipe that extends from the surface of the ground down 900ft approximately to seal the well off from the aquifer so that there is no interaction between the two aquifers. Jack Keck stated that what his wife mentioned was sulfur based he believed. He also questioned the dewatering process that they had going all winter and they ran a 6inch pipe constantly and now he sees that there is a dewatering process going on over on Mill Street. Mr. Wywrot stated that Fox Metro is doing that dewatering process. Mr. Keck asked if that will affect their water flow as well. Mr. Wywrot stated they are lowering the water table in the immediate area to put in sanitary sewer piping. He stated that dewatering wells can affect nearby residential wells. When constructing a utility pipe there are different levels piping go into the ground. Water piping are usually set 5-6 ft into the ground, and sanitary piping go down to 25-35 ft into the ground and this is where you need to go into dewatering to be able to get into the ground to set the piping. In the Grande Reserve area the ground water elevation is at 15-20 foot which makes it not possible to put sewer in there without dewatering. He stated that the residential wells are usually at about 40 feet. Alderman Besco stated that the dewatering is complete in Grande Reserve. Mr. Keck replied that they are still doing dewatering in other developments around them too now. Mr. Wywrot stated that this is moving away from their area so it will have less and less impact on these residents. Denise Clementz asked what was to explain the water problem now then. She then asked what is going to happen in the future then. She discussed how in Oswego about 1-1&1/2 years ago they had a problem with 8 houses had their wells go dry. Mr. Wywrot responded he was not sure what the resident's water problem is now and he stated that in Yorkville about 10+years ago in the Cannonball area with a few wells did dry up. He added that this was during a dewatering process going on around them and the water did eventually come back. She went on to state that she thought maybe the developments pumping the water in the big ponds were a reason the wells could dry up. Mr. Wywrot stated that a water fall and fountain going in, but it is just using the same water or circulating what they have in the pond. He explained that this will not be pulling any water from the aquifer at all. The replenishing of the water in the pond is just storm or run-off water. Alderman Besco questioned that if everything goes right these residents should see an improvement in their wells. Mr. Wywrot stated that dewatering in the area was completed 6 months or more ago, but the dewatering going on with Fox Metro is ongoing and will be moving west. So as this moves away the well water should return to normal. 4 Page 5 of 12 Mrs. Keck stated that the oily residue they were dealing with has disappeared but the smell is still there. Mr. Wywrot stated all they can do is wait and as time goes by and the dewatering process moves away, the ground water should go back to its previous state. Kathy Miranda added that their water pressure is not the same either. Mr. Wywrot stated that has nothing to do with the aquifer that is from the water pump. The filter they are changing every two weeks could be causing the problem. The Miranda's stated that everything is new and the Committee discussed the specifics for a moment. Alderman Sticka asked how it was handled when the wells went dry previously. Mr. Dhuse stated it was waited out and this is because the wells were only 22 ft deep. Mr. Miranda asked how long they have before their wells go dry with the City having the new tower over there. Mr. Miranda stated that water is going to flow down to the other aquifer. Mr. Wywrot explained that the aquifers are separated by impermeable layers which means water can not go in-between each other. That is why the City went down to the aquifer below those residents. Alderman Sticka stated that there is another aquifer between what the City is pulling from and the local residents. The Committee asked Mr. Jeff Freeman if in his experience he had ever seen this happening to residents' wells. He stated he has never directly dealt with it, but he has heard some situations when construction activity like de-watering cause an interruption, but on the short term everything goes back to normal. He also stated from the City's perspective they do the studies to set up correctly to make sure they do not mess up local wells before going forward with new wells being added. He stated that it sounds like the water levels here are rebounding and in some cases it may take longer for the quality to get back to normal. Alderman Besco stated that he is suggesting for the residents to keep updating the City and will have on agenda again in 3-4 months to monitor situation. The residents were given cards of who they can reach for questions or comments at this time. The residents asked Mr. Freeman if he had found any wells that had completely dried up from construction in the area going on. He stated in all the cases he had heard of the water did always eventually come back to normal. The residents then questioned the Committee what will happen if their wells dry up and who will be paying for it. Mr. Freeman stated that in some cases where the residents wells had dried up for short term the residents had to live off of 5 Page 6 of 12 bottled water, but that was for a period of 8 days too. As far as who will pay the Committee stated they could not reply to that question. Mr. Keck asked if utilities would eventually be available or coming down Route 34 for them to have access to. Mr. Wywrot stated that the utilities coming down should not cause de-watering to be needed to put these in. He also stated that Fox Metro will be putting in Route 34 interceptor which will come down Route 34 from the east up Charles Lane to connect into Grande Reserve, but that should not be for a couple of years. With this there may be some de-watering happening in the process. Mr. Wywrot stated that overall it is possible this work could cause the water to change its flow pattern and pick up minerals that have been laying dormant for years and is now going into the resident's wells. Alderman Besco asked that the residents to let the wells have more time to go back to normal, but keep in touch with the City so they know what is going on. The Committee lastly thanked the residents for letting the City know what is occurring with their wells. 8. Hydrogeology and Water Quality Study for a Potential Development of a Safe Secondary Municipal Water Supply from the Shallow Aquifer Within the Northwest Planning Area: Jeff Freeman with E.E.I. started by addressing his memorandum dated 11/19/04 talks a little about where the City has been, where they are now with their water system and where the City needs to go. He stated on the supply and treatment side the City with the addition of these 2 new wells will have the ability to pump 7 million gallons of water a day into their system. All these wells are from the deep sand stone aquifers. He stated that in the original plan for the City with project plan, radium compliance, etc.; they did look at shallow ground water wells as an option for radium compliance plus having an additional source of water for the City as a way for diversifying their sources. He went on to say that along with the sand and shallow well review they also did an environmental database search. In the search a few things came up. One of the items that came up was the Nelson Landfill site near Yorkville which as of now is abandoned and has been for 30 years or so. It is located at the bottom of East Beecher Road. Based on historical review of the information, it was a nice little sand and gravel deposit, which is good from a portable water perspective. They mined the sand and gravel for aggregate review and at that point they decided to fill it with garbage. The construction of that facility at that time was made unknown to as what the techniques used were and the proper techniques were more than unlikely used. Overall they have an abandoned landfill which appears it may be connected to the sand and gravel deposits up in the northern portion of the City where someday the City could use as a water supply. The question is "is it connected and is there something coming out of the landfill that would inhibit the use of the sand and gravel deposits". Ever since 2000 or so when they had identified it the City Staff has continued to look for the ability to 6 Page 7 of 12 look closer into the Nelson Landfill situation with potential for gaining additional funding. The USGS proposal before the Committee here will meet a lot of these objectives. Since the USGS is a Federal Agency, essentially they can do a lot of the Scientific Review of the Landfill. They can do the hydrogeology to determine what the ground water looks like as far as the flow and they can also do some water quality testing to determine through monitoring wells on the outside of the landfill to see if there is are things going into the wells to show migration from the landfill to operations. After they have that information they will need to take it to other levels to determine what it means from a contamination perspective either on the local shallow ground water level or possibly even having some surface water influences from that area. C.E.C.I. has been recommended to be part of this process and have a proposal inside the packet for the City and would stand as the City's hazardous waste Brownfields Consultant. They can work with Bob Kay with the USEPA who is putting out $50,000.00 from their Brownfields program to characterize this property and look at it to determine where the City is at. Once the USGS identifies the baseline information a decision will have to be made at that point to determine if it is a problem from a hazardous waste situation. If not, great the City can move on from there. If it is, how is the City going to take care of the problem. One of the options of taking care of it is to do a Brownfields program and clean up the site, redevelop for a use from there. Secondarily,the City has the Brownfields considerations, and then the City has the portable water considerations which his firm has continued to work with them on that front. Through the evaluation of that information from USGS and C.E.C. they can determine if it is smart for the City to continue progressing toward a shallow sand and gravel well up in that area. Mr. Freeman explained that the sand and gravel is not every where, you have to find the right locations. Generally to the North and Northwest are the best locations throughout the Community. As part of the original contract they will do some field work to do geophysical exploration to locate sand and gravel and then progress into well logs and eventually a test well to determine if it makes sense to go forward. They have been holding up on moving forward on this to wait to see what was going on with the Nelson Landfill first. He stated that there is also a lot of development proposed in that North-Northwest area and they need to identify there well sites now before the homes are built. Mr. Freeman is recommending that the City move forward and C.E.C.I. has submitted their proposal which E.E.I. looked over. Mr. Freeman, Mr. Wywrot and Tony Graff met with USGS last week to go through their proposal and talk in more detail and discussed the roles in the process. He stated that E.E.I.'s fee amount is in the memorandum and is more of a monitoring fee. They are suggesting to amend there contract that they had in 2003 for this work to show added costs. 7 Page 8 of 12 Alderman Besco stated that the monitoring wells are all in place now but have not been checked for awhile. Mr. Freeman stated that USGS will look at these monitoring wells can be used for the study, but they will have the ability to put in more if needed. Mr. Freeman stated from a funding perspective in general summary, they have suggested over a 2 fiscal years (05-06)the USEPA is willing to pitch in $50,000.00 from the Brownfields, the USGS will put in$40,000.00 and the remainder will have to come from the City at this time. The total amount then would come to $162,000.00 with 55% from grant money. The remainder of $72,000.00 the City would need to commit to putting in over the 2 fiscal years. Alderman Sticka stated that when all of this work is finished and all the money is spent, the City is left with just knowledge. This leaves the cost of the construction afterward. Mr. Freeman stated that the City will be closer to having access to having the ability of sand and gravel wells which the City will need in the next 5 to 10 years. Alderman Sticka asked if it is possible after all the work here is done in doing the study and the money is gone, that the answer will be 'no you should not put in wells over there.' Mr. Freeman stated that is possible, but is very valuable information for Yorkville as far as the water supply perspective. Mr. Wywrot stated it will be less expensive than putting in the well and then find out the City could not use it. Alderwoman Burd questioned if the City gets the okay to put the well in and then the landfill shift and then make the well not okay. Mr. Freeman stated that the landfill has been abandoned long enough that it should not be shifting anymore and everything is stabilized. Alderwoman Burd asked if this will be a 100% guarantee as far as information as to this being a safe water supply. Mr. Freeman stated it will have a good probability of that not happening. Mr. Dhuse stated that in the report it states that even the farmers around the Landfill had no contamination what so ever, which is a very positive thing. The Committee discussed that the City will be putting in their shallow wells a little bit deeper than the residence in the area and they will be laid out systematically as well. With the shallow wells the radium is almost non-existent. The hardness is higher and the resolution for that will be to use an ion exchange and the City will have to do iron removal as well. The shallow wells can be sent to tower 6 for the treatment. The Committee discussed if they could use C.E.C. without having an open bid. The Committee decided since the City is already working with the company and this being a specialty issue it is okay to stay with the company. The Committee discussed how Brownfields is made for helping in clean up if the Nelson Landfill is found to have contamination. 8 Page 9 of 12 Alderman Besco stated that Tony Graff informed him that this project did have funding. The Committee agreed that this would be a legitimate cost to put towards the City's water supply. They also discussed that the deep aquifer cold keep supplying the community and there may be no need for the shallow wells for a long time to come. Mr. Freeman stated that Kane County is doing a$1.2 million study to look at the deep aquifer system and E.E.I. is following that study for all the surrounding Municipalities use. He went on to state that in the late `80's it had dropped significantly and then the Lake Michigan water started to be pumped out west and it raised back up greatly. The Committee brought up the idea of using the Fox River as well. There are several other Communities to the North like Elgin and Aurora who do use that as a source. The Committee agreed that this should be a last resort due to the major regulatory issues that go along with doing this. The cost of the treatment to do this will be a huge cost to the City of Yorkville if they have to go this route. The Committee decided to send this to 12/7 COW for full discussion with the recommendation for the City to move forward with it. They will include the USGS, C.E.C., and E.E.I. proposals and suggestions. 2. CEC Recommendations Phase I—ESA Countryside Shopping Center: Mr. Wywrot stated that this item was brought forward by Mr. Graff. The Committee discussed why this was sent to Public Works. They found that this is here as FYI for the Committee due to the contamination that was found in the area from the drycleaners. Mr. Wywrot stated that this is being recommended to go forward with completing the Phase I process in for the study on the drycleaner there. The letter did not stated who is doing this,how long it will take and who will be paying for it. They found no action necessary to be taken at this point and will send forward to City Council for the public hearing that is scheduled for this issue tomorrow evening. The Committee will question this issue at the Public Hearing to find out what this letter is exactly saying. The Committee agreed that the City should not be paying for any of this work to be done. 3. Watershed Planning Implementation Program Donation: Mr. Wywrot stated that the Conservation Foundation is looking for the City of Yorkville to contribute the amount of$3,000.00 as they have in the past since they are in the watershed area. The Committee agreed that this should move forward to 12/7 COW as consent agenda. They felt they get their moneys worth of information and help. 4. Water Reports for September and October 2004: The Committee looked over the reports. The Committee had no questions and these will move forward to 12/7 COW as consent agenda. 9 Page 10 of 12 5. Well#7 Treatment Facility—Change Order#4: Mr. Wywrot stated that this is for 3 items with a total of$9,368.50 increase in cost. He recommended this move forward. The Committee agreed to send this to 12/7 COW as consent agenda. 6. Request to Purchase Trucks: Eric Dhuse stated he had discussed these a few months ago and now is bringing the specifics to the Committee. He stated that the Sewer Dept and the Park Dept trucks are budgeted for. The proposed Engineering Dept truck can be funded out of the reserve funds and is needed greatly. He will create line item for the new budget. These are through the state purchase program and will be February or March before they are received. The Committee discussed the specifics of what the trucks will have on them. The Committee agreed that these are needed with the growth of the City. This will move on to 12/7 COW for discussion. 7. Well#8—Change Order#1: Mr. Wywrot stated that this is in the amount of $39,145.50 of a decrease leaving the final contract price at $488,802.50. He felt it was great of Layne Western to reduce this contract being it took them 3 tries to drill the well and they decided to eat the cost of those extra tries. He felt this was a good testament to using this Company. The Committee agreed to move this on to 12/7 COW as consent agenda. Old Business: 1. Director of Public Works—Salary Survey: Mr. Dhuse gathered information for the survey from City Tech Data and IML for the Committee to look over. There were lots of examples provided and the Committee agreed that the position did need to have a salary increase adjustment compared to other communities. This will move on to 12/7 COW for discussion with the min/max range should be increased. 2. Utility Locator Position—PW 10/25/04: Mr. Wywrot stated that this is the first draft of the new position for the Committee to look at. He stated that Mike Robinson did put this together for them. They are looking to fund this position for 5/1/05 and this is the first step in the process to getting that done. It was suggested to work with the schools to train and Mr. Dhuse felt it may be better to have someone older and with a better work ethic handling this type of position. As far as the schooling necessary, this position has more to do with previous experience due to the knowledge necessary in doing the work. He also feels the individual would need a good level of responsibility being that they would be working on their own. The Committee decided to move this forward to the Administration Committee to look over and discuss the salary range. 3. Game Farm Road/Somonauk Street Update—PW 10/25/04: Mr. Wywrot stated that there is no update with this issue. It was sent back to Smith Engineering with the recommendations from the Committee at the previous 10 Page 11 of 12 meeting and they are moving forward with those recommendations. This was here for FYI and was agreed to take off the agenda now until further update needed. 4. Smith Engineering Agreement for an"As needed basis"—PW 8/23/04: Mr. Wywrot explained that they are asking for this agreement mainly for their accounting setup in their company. This agreement would also be used when Engineering or Mr. Graff request small work here and there as they always have done. He explained to the Committee that this is all for pre-approved work (budgeted) and nothing that would have to go through Committee first anyways. The Committee agreed that this would be good to have set up and will go on to 12/7 COW as consent agenda. 5. Six Year Capital Improvement Program—Funding Analysis Update—COW 10/5/04 and PW 9/27/04: Mr. Wywrot explained where this item has been and the need that this be approved. The Committee had a group discussion regarding where all the funds would come from. Mr. Wywrot stated he was looking for approval to get moving on some of the projects. The Committee asked Mr. Wywrot to send this to Tracy Pleckham to find as much funding as possible to start the projects necessary. This will come back in December to COW to see what funding has been found. Additional Business: 1. Hydraulic Ave-Mr. Wywrot stated that most of the water main project was paid by the Sanitary District. The City got a free water main there, but they did not replace the section that crosses under Route 47. The City has a unique opportunity here with using the old sanitary sewer as a casing pipe and push a new water main through the middle of it. The problem is that is going to cost $15,000.00, which is less than to do it another way. The other problem is the December 10th tree lighting ceremony on that corner. The Committee agreed that the tree lighting ceremony should be moved to Town Square Park so that the City can move forward with getting this piping replace. Mr. Wywrot will talk to Mr. Graff tomorrow with the okay from the Committee here tonight. 2. In town road program,Hydraulic Ave-Mr. Wywrot stated that he has received Smith Engineering's proposal to begin Phase II of the In-Town Road Program which are the streets South of the river. The only section of Hydraulic Ave that is included is from Adams to Morgan. Mr. Wywrot would like Hydraulic Ave to be done from Adams to Mill in the proposal by having Smith Engineering revise their proposal. Mr. Wywrot will talk to Mr. Graff and Smith Engineering and this will come back to Public Works in December to look at. 3. Water Treatment Center in Grande Reserve- Alderman Sticka stated he went there to see the new building and recommended to the rest of the Committee to get over there when they can to see how great it looks now that it is all finished. 11 Page 12 of 12 He feels this is a real accomplishment by the City. There will be a ribbon cutting ceremony eventually. 4. Mill Water Tower-Alderman Besco stated that the Mill Water Tower is now filled and looks really sharp painted with `Yorkville". The meeting was adjourned at 9:05 pm. Minutes By: Sheila Teausaw 12 • Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY,DECEMBER 27, 2004 7:00 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska Public Works Director Eric Dhuse Alderman Joe Besco City Engineer Joe Wywrot Alderwoman Valerie Burd The meeting was called to order at 7:05 p.m. by Chairman Joe Besco. ApprovaUCorrection of Minutes: November 22, 2004 Tabled until January Presentations None. New Business 1. Rob Roy Creek Interceptor Contract #1 — Change Order #1 This is a $0.00 change order with a 60 day time extension. The work will be done in time for the PNA camp's requirements. Committee has no recommendation, this will move forward to January 4th C.O.W. 2. Aux Sable Creek— 100 Year Storm Release Rate and Modification of 2 and 25 Year Release Rates The city of Joliet had a consultant look at the flood study and decided it needed to be updated. The consultant recommended that the 100 year rate be reduced to 0.10. They are not recommending any changes to the 2 year or 25 year rates. There was discussion about getting another consultant company to see if they agree with the first company. Then there was discussion about whether or not the county would do a study and what their thoughts would be about reducing the 100 year rate. This was tabled until the January Public Works Committee Meeting. 3. IDOT Highway Permit—Prairie Meadows Subdivision This is about revising the use of the street light controllers. The revision would abandon the controller at Kennedy Road and Rt. 47. Menards is willing to do the work on this. There is no fee for obtaining the permit; it just requires a resolution to be passed. The Committee has no recommendation,the resolution and the permit will move forward to January 4th C.O.W. Page 2 of 3 4. Plat of Vacation for 514 W. Washington This property was recently sold and the survey showed that the house was built partially on a city utility easement. Since there are no utilities on the easement the city should consider abandoning the part of the easement that lies beneath the house. 5. Acceptance of Subdivision Improvements for Heartland Units 1, 2, &3 This will be sent to a future C.O.W when the punch list is complete. 6. Faxon Road Extension—IDOT Approval The council awarded a contract with EEI to design the extension and the motion said to use motor fuel tax funds for this. Joe Wywrot asked DOT to approve this project as a MFT project. After IDOT approves this it needs to come back in January to appropriate fuel tax funds for the design. 7. Engineering Agreement for West Branch Rob Roy Creek Interceptor This is a design contract to design the West Spur of 24 inch sewer that branches off at Comeils Road and heads West, and heads North towards the Aurora Blacktop plant. This project is estimated to cost$200,000. Ocean Atlantic is willing to front fund the project. The committee has no recommendation, this will move to the January 4th C.O.W. 8. Well#7 Well house & Treatment Facility—Change Order#5 This is a catch all change order. Some of the work will not be done because of the coordination issues. It will have a reduction in cost of$29,000. This money will need to be spent in the spring, when the work will need to be done. The committee has no recommendation. This will move forward to the January 4th C.O.W. 9. Fox Highlands Subdivision—Bond Reduction #2 This is an$860,000 reduction. The committee has no recommendation. This will move forward to the January 4th C.O.W. for approval. 10. Fox Hill Unit 7—Letters of Credit Reduction#1 There are 2 letters of credit, one for Earthwork and one for the the Balance of the Public Infrastructure. The reduction is evening things out and making sure the money is where it should be for all the individual construction categories. The committee has no recommendation. This will move on to January 4th C.O.W. 11. Windett Ridge Subdivision—Onsite Work Bond Reduction #2 Part of the work is funded by the SSA. $278,937.20 is the reduction amount. $650,000 remains. The committee has no recommendation. This will move on to the January 4th C.O.W. 12. Proposed Tree Trimming Policy Eric Dhuse obtained written policies from surrounding towns, and will use them as a model to write a policy for Yorkville. This will give direction to the tree trimmers about when it is necessary to talk to homeowner first, and how much should be trimmed. This will come back to the January Public Works meeting. 13. Well#8 &#9 Treatment Facility—Change Order#2 There is nothing to be done about this at this time. It will be removed from the agenda, and brought back at a later date. Page 3 of 3 14. 9227 Kennedy Citizen Request The homeowner had a concern about the extension of McHugh Road lining up with his house and-light from the cars shining in his daughter's bedroom windows. He requested screening from this. It was discussed, and McHugh Road will be to the West of his property and it was felt that if the city bought him trees that they would have to buy trees for every corner lot in town. They already have a landscape burin. This issue was discussed and no action will be taken and it is not being sent on to C.O.W. 15. Wynstone Project Request to Connect to Walnut Street The issue is brought up mainly for emergency access. There was discussion about where the access should be made and whether it should be emergency only or an open road. It was felt that the subdivision needed 2 full entrances, and the most logical one would be to connect to Walnut Street. For now this issue is just a F.Y.I. It will be brought up at another meeting in the future. Old Business 1.In—Town Road Program—Add Hydraulic Avenue The committee would like to add all of Hydraulic Ave. to this contract. This contract does not include the water main, so it would need a supplemental agreement. The city has not been able to get the easement agreements from homeowners to be able to improve the water flow for this neighborhood. A letter should be sent out, or there should be a neighborhood meeting informing the residents that their water flow and water quality will not improve due to the fact that the city is not able to obtain the easements needed to fix the problem. This should be sent on the the January 18th C.O.W. and revised to include the water main, instead of getting a supplemental agreement. Art Prochaska said he would like to see the sidewalk on Hydraulic completed before 2006 because it is used by many people to go to the park, and in the condition it is in they are walking in the street. Valerie Burd asked if there is sidewalk that you are able to park on. Because it is such a narrow street, parking is an issue and some of the businesses have trucks park on the sidewalk. Additional Business Alderwoman Valerie Burd asked about the driveway at Fox Mill Landing. She wanted to know if the vacant lot to the East of the factory,North to Mill Street was for a storm water retention easement. Also she heard that Oakbrook Bank pulled out because of the median on Rt. 34. They wanted full access to Rt. 34, and due to the widening of 34, that intersection will not permit them to have full access. The state already told them no. The contact at the Bank said since they have so much going on right now, they have put this on the back burner. Art Prochaska Brought up as a F.Y.I. that IDOT is looking to re-align Rt.126 to make a 90 degree angle intersection at Rt.71. The meeting was adjourned at 8:20 P.M. (v��vu-CE.S �`� t-�*•ve L.Ee.¢.Z TRANSMITTAL 1974 - 2004 Date: December 9, 2004 Number of Pages -- (Incl. cover sheet) Attn: Mr. Tony Graff Cit Administrator Engineering y Enterprises. From: Jeffrey W. Freeman, P.E. Inc. To: United City of Yorkville Senior Project Manager 30 YEARS OF 800 Game Farm Road EXCELLENCE Yorkville, IL Reference: SE Water Works System Extension Fax#: EEI Job#: Y00439 Transmit Via: _ Fax X Hand Carry _ US Mail _Overnight _UPS _ FedEx Items Transmitted: _Correspondence _Contracts _ Drawings _Prints _ Plans X Other Copies Date No. Description 3 12/9/04 1 South Water Distribution Plan Exhibit (Exhibit A-1) 3 10/9/04 2 Block Property Vicinity — Water Distribution Plan Exhibits (Exhibits B-1 and B-2) THESE ARE TRANSMITTED as checked below: _ For approval X For your use X As requested _For review and comment _ For bids due , 20 Comments: Per your request, please find attached some exhibits that depict the suggested Water Works System Plan in and near the Block Properties. If you any questions, or comments, please let me know. pc: Mayor Art Prochaska Mr. Joe Wywrot, P.E. —City Engineer Mr. Eric Dhuse — Director of Public Works JTW- EEI 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630/466-9350 Fax: 630/466-9380 www.eeiweb.com I M�MQtQN,„ / 'r 4 Is ‘/.r ._.,_. ' 4roMa = T r al‘ PRESSURE ZONE NO.2 �� ' CURRENT FACILITIES AND ELEVATIONS I wDj.,,,,,....5- f STORAGE:300,000 GAL. . 3000' 0' 3000' 6000' -TCL:763 i r y f / SCALE FEET -GROUND ELEVATIONS:580-650 �'. -SUPPLY:1,850 GPM D.NON,. , t,� l�{t15: i� • I E ' ,rpt :' NPOTENTIALLEVATED ni ran__ - ITANN SITE _ \ Ilitres ,-.. __ , , ...... I ....._. Funee TR1104 -N. PRESSURE ZONE NO.3 ., µ>r, con CURRENT FACILITIES AND ELEVATIONS '' F �i -STORAGE:500,000 GAL. ( I �r� �., �� `�„�^" f- .` X.,..-'- -' r�� -TCL:850 /.• .00 .TA l -GROUND ELEVATIONS:665-715 ``XE I „)r`" `' .., '' /_/, - �d -SUPPLY:0 GPM l =s r ' _ T j r j.�alaE.DAr / \ oNNceN roa / raj • .T N. .....11...';, 1" 4y4 ... �� 7": EATOM ... * 44 /* f ` , � b\f l /� '1%r: . \ . FUf1111F - D, ,\+„,,,,' W / �i, .• I \moi PRESSURE ZONE NO.4 ` .�„aN I ti / //� FUTONS CURRENT FACILITIES AND ELEVATIONS _ "° t-- ' ///�/ I ""�"11 1 / ELEVATE TAMIL, - ` -STORAGE:1,250,000 GAL.(UNDER CONSTRUCTION) +_. L. ` s r. / /// I 1 LEGEND -TCL:920 ' .ITE 1 ANN •- L ' - a , ' POTENTUL -GROUND ELEVATIONS:715-790 E EXISTING LESS THAN 4 WATER MAIN SUPPLY:1,000 GPM(UNDER CONSTRUCTION) I. .TA �^+ ,% / '""A"E ' I ,� I- 1 • ////'% EXISTING 4"WATER MAIN y- \ W; ELEVATED j -'�.�J�._,1.SCIG/E� • ^Tqy ��_ TNN SITE �� FMNIE T ' _.._ '...- f { :- h .A EXISTING 6"WATER MAIN V I` I' ° d` .4::// I --4€ --�ej L__ / / EXISTING 8"WATER MAIN .i _.' I C w I EXISTING 10 WATER MAIN _ s " ' EXISTING 12 WATER MAIN STATION 5 ( I �` EXISTING 16' WATER MAIN ATED; 7 PRESSURE ZONE NO.5 TANNI CURRENT FACILITIES AND ELEVATIONS I I \ I ,, FUTURE 12"WATER MAIN -STORAGE:0 GAL. I Ii -T-GRL:800OUND ELEVATIONS:615 665 I ` _I k E ———FUTURE 16"WATER MAIN -SUPPLY:0 GPM ""''�"r' —!i ...� PRESSURE ZONE BOUNDARY — —APPROXIMATE LOCATION OF SANDWICH FAULT 71,4:%-, r„/ / APPROXIMATE BOUNDARY OF —: V ///BLOCK PROPERTIES COPYRIGHT©2004 ENGINEERING ENTERPRISES, INC. „_„,ssos.oND��.oD.3s�owc�.oDssD. Engineering Enterprises,Inc. UNITED CITY OF YORKVILLE SOUTHEAST WATER WORKS SOUTH WATER DISTRIBUTION PLAN °ATE OCTOBER 2004 PROJ. N0. Y00439 Consulting Engineers KENDALL COUNTY, ILLINOIS SYSTEM EXPANSION PLAN FILE NO. Y0043904 2 52 Wheeler Road Sugar Grove, Illinois 60554 630/466-9350 NO. DATE REVISIONS EXHIBIT A-1 2000' 0' 2000' 4000' I . SCALE FEET i Ai /PRVv / STATION Nx STA 10 y T / / • „ , ...._ -1,— _____,-, N` ` NoiS / U/ F LIRE i ' 1.25 M9 0 H E QST _ /S TON / ANE No , FU RE ,/ WELL No W L H 6 S /ON / , .tD ,/ 'GREAT NT -ACI p.:ssui�EOr;No.4 / / _ �. ONE) / / T w •P,-, :11IrrRE �� % I : ,, •!CEN o ' "tt7 ' // , (SOUTH / ' / / � // / /// ..LI: / / • _�_ •ME R /,' . D I _ / POTENTIAL / / ELEVATED / / % TANK SITE I i // / i , ,/ / // e�� ,� L_- +ye•s FUTURE 'Rip o�� JQ`� ) / / I BP/PRV ` � �y��y�ti o Q Q P STATION �5 0 � / O � / / / o Fel W Y / = Q I co Q• , WALKER,ROAD _� I I I I LEGEND EXISTING LESS THAN 4" WATER MAIN FUTURE 12" WATER MAIN ------------- EXISTING 4" WATER MAIN FUTURE 16" WATER MAIN EXISTING 6" WATER MAIN PRESSURE ZONE BOUNDARY EXISTING 8" WATER MAIN --- • . -- APPROXIMATE LOCATION OF SANDWICH FAULT EXISTING 10" WATER MAIN APPROXIMATE BOUNDARY OF EXISTING 12" WATER MAIN j l BLOCK PROPERTIES EXISTING 16" WATER MAIN COPYRIGHT©2004 ENGINEERING ENTERPRISES, INC. ♦M-w\SDLx PwO�\�DOa]9\DwL\YDDa]90a s Engineering Enterprises,Inc. SOUTHEAST WATER WORKS BLOCK FARM VICINITY DATE OCTOBER 2004 VP Consulting Engineers SYSTEM EXPANSION PLAN WATER DISTRIBUTION PLAN FILEJNO.0 Y0043904 f,, , 52 Wheeler Road Sugar Grove, Illinois 60554 630/466-9350 EXHIBIT B-1 7 • 2000' 0' 2000' 4000' 1 SCALE FEET ' , \Arr''' ''''.---lliti;P:"--- -!:,--'77' - A., ..,,,, ., I /PRV STATION \ il �,�� • i• y,� �' ff.�..=" ..;. ` -4 ,SIL A ,> FU lizi .1 '4,-,.t.,,-?;,4,-.,k� 17,,„.i-.-,..;,4, Da ;.:,•'1,,,t,- -- _. _ ,o, 7,1:1-:274,6„..-,,',_, ,.' ' Lit ;r ,'" STA' 0 , � 1 ,, ' "i"_f.' 'E, er ' lj 1111.: 1 s '4-4', t r ^i Hyl F6 z ,w [d k { A+ ,-..+bQk,, ,-....,..,,,'!'y • If- i.V7 7.1.\\ ,,..,t(;;;(''.*'''''''' �&a` � i.'''' ;na.. a r t ' q „ti,,,,:,.:-...,,,,,','...,,,,„;, ...,-.1.4 � -,4� Y*' �. i •, (/ = li kt, •-•. X "--",..,, ..)1;,a,-, !.,.,,-..r.;',1"‘•,, ,..,.. r �i' it $ , �- �!, 'r �..' t .aJ S ,/ I il • Y/ a, 1.25 • H E ,ST . . FU ,'RE 4 ...,,..',,,•,'''.4,;,...� ,,,,,,,•,..,,, ,_. .. k. rJWF� .emd ��' �i, WELL NO L H% S 1 f T • k;i<w� � „ T I NT -AGI sSWP+` _ �= ..,. 4,,,tio:4 ,, . R ) . • . EN• L Z4� II: v l'i: '''''- ,,:, r. _ .., P. 1y i lk t ' 'JYk i� Y, {' s',�, ri° r S' , l I 1.,. r., E D POicti, TENTIAL 1., `.._._7_2_,....,,,- .r "' I4r. r ELEVATED ^. ; ��"k ,-,t4,.. ,t it r ,, j / TANK SITE �i' j. 1 j t . u,' , i . . .d1. , 41 6...:' ' ; " I- FUT f 'c� N -.lhO� ,„; ,� ili: ti 4 _/1y y• '� t R .� � Q�O V�ccj” /�.,..–._.— - v• 7 11 L :ThZ'P4 pp I ,.1...:—.0.4.77:g ^x I , i .L i' 4 P. 'il QIj Al '1Y,::.,,,,,,„1.,' r ,r ,, ,, 1 I ;',..0. V t I � /:"s':',,'.'''.'''',1Pi4.:i ';-''''''.' '; ' Cir'i"': ,r,l,''..'4.'. :'r L,, ,At .,..i.,, r________,____ tr.,: , ,„„;,,....,..›.„0- „, . ..,. , i 4 4 1 re 1 I IVALKER ROAD x I' ..,,,.:1.-. :II �� I ... '. +"i.d•f11r _ • ' ell t F .'s 1 'I: la w{p` ! TT • '; � +tr ,. LEGEND EXISTING LESS THAN 4” WATER MAIN FUTURE 12" WATER MAIN -- EXISTING 4" WATER MAIN FUTURE 16" WATER MAIN EXISTING 6" WATER MAIN PRESSURE ZONE BOUNDARY ___---. EXISTING 8" WATER MAIN — . . ........ APPROXIMATE LOCATION OF SANDWICH FAULT EXISTING 10" WATER MAIN /j / APPROXIMATE BOUNDARY OF EXISTING 12" WATER MAIN / BLOCK PROPERTIES EXISTING 16" WATER MAIN COPYRIGHT©2004 ENGINEERING ENTERPRISES, INC. Pn,�.H-�sosncaowooue�owc�.00usoa DATE OCTOBER 2004 Engineering Enterprises,Inc. SOUTHEAST WATER WORKS BLOCK FARM VICINITY PROD. NO. Y00439 1IIConsulting Engineers SYSTEM EXPANSION PLAN WATER DISTRIBUTION PLAN FILE NO. Y0043904 52 Wheeler Road Sugar Grove, Illinois 60554 630/466-9350 EXHIBIT B-2 CITy o United City of Yorkville Memo 800 Game Farm.Road EST. �is36 Yorkville, Illinois 60560 Telephone: 630-553-8545 O 7"1111 10. Fax: 630-553-3436 4.1 MAO COUrtY LCE ‘• Date: January 7, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer v CC: Eric Dhuse, Director of Public Works Subject: Elizabeth Street Drainage Ditch Per your request I have investigated Mr. Pfeifer's request to construct storm sewer to replace the open ditch across his yard. Attached find some pictures we took of the ditch from various angles. This ditch begins at the Main/Elizabeth intersection, where it accepts stormwater from Route 47 and upstream areas. The ditch travels west along Elizabeth Street until it reaches Mr. Pfeifer's property, where it switches to the rear yards and then travels north along a side yard to Blaine Street. The total length of ditch is about 900 feet. There is evidence of erosion along the rear property line at 207 Elizabeth where it changes direction. The recent snowfall may be hiding additional areas where erosion is a problem. Constructing a storm sewer to "bury" the ditch may be possible, but between construction costs, re-landscaping, and easement acquisition would probably cost over $100,000 for the full 900 feet. Also, it may not be possible to obtain easements from all property owners, and there would also be an extensive amount of tree removal. While the storm sewer would carry stormwater for smaller storms, we would still need to have an overflow swale constructed in approximately the same location as the existing ditch to handle larger storms. IDOT's proposed Route 47 project will re-direct the stormwater from Route 47 away from the ditch on Elizabeth Street. I recommend that we wait until then before making any decisions regarding storm sewer construction to bury the ditch. In the interim we may want to look at stabilizing the bank of the ditch in some areas. If you have any questions regarding this matter, please see me. • Larry Pfeifer 207 Elizabeth Street Yorkville,IL 60560 (630)553-6793 0 4.0)p), December 3 I,2004 Mr.Arthur Prochaska,Jr. Mayor United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Dear Mr.Mayor I would like to thank you for taking the time to come to my house and see the problems I am having with the run off ditch. As you could see there is much erosion not only for myself but also for several of my neighbors. As more building happens along Route 47,this problem continues to get worse. I am asking for your help in getting the city to bury a pipe for this ditch. This same thing was done for some of my neighbors to the north and west of me approximately 7 years ago. I look forward to hearing from you. Thank you again for your time. Sincerely Larry Pfeifer 7 (13 ; g / / 3b -;Pn g.,2,-)2Tre,41(‘,0./r ` Looking east from 207 Elizabeth Street . ..„ has S�sr4.F %----.4.,,,,e.,--,t- . f---Ni, ',, '� 1 , Aid A°,,,M'vy. a 2: t .1�`'` 3 4 aty � -.,..,..c...;?-,,l4 1.. ,.'Y`S .ry-3 - .pis '' 9,".' s �w 3 ,-374{,!tae r., N) 0 0 • o Lam / Looking west towards 207 Elizabeth Street r d -1.__,,„;_.,...,..--.-m: ,.._.- iw: _ _ _ "l tE 5 F s �fi a'A+ .p t F ..„,,,,,-.,,„*7:4.,=,....... f r ,-, a r� x s i. ,. Z.-?et e '3 '-' *, ' '-',' a } K ,,,,,-„,,, ::, f , : • ay" � ..T s'` -1-„,.,-,,,-;.--_!...,,, "- �.a.� iia ""` .�+ „rs s '� n As .s ,.ccs ,<--t �c�& h-iek. . ' 5 ` .'.fir,a 3 '� izr -fi t':} ti �� F #' �+ ` -' , sf, `,,, ,,, .. - V • x f �,f S,nN_C .. P �. r""'"" L / • 9. 5 4. ,, d�tLT• 1ts'_ • y t� '- a 5- c •- R : am* `� - - - ' - te- + zea X fi� y r � y .cer':".-_:;-•'..„-,-440,•:.--_,..,,-1,7_-,-„-.:.- ,max u '`ate' "r. r� t-.-...,..?1.'-#..2,!",.,,,,,,..---- -.-.--..4-.v.-. -a-fix€�` - _ ' 'r—q' <f.,.p� d 44-- -y eS'_....,�,. _ { C^i i"5-- FF4}'2'f._ _ i- ', ==`vim- *t43 f.. € c ti $ r e• .. r�'tom. � '2 ,� ! vA< y . � ,., :'y moi- .:--.'- 5ss *x' ,s€ q-�., ami'+ .d'i a.. Y a �4 5c ,5 � c `f p�t ': A�� - 3 - `' a C�';a- �• is . • • laaz1g q�agszzjz Loz 3o pza� zsaz ssozas 2u-r oo7 t • • tit,..` '' , . ;..' . ,,4k.4,414:, doeffir•-•.06 - '‘.° - ,_,'' k g ... w ..y,. icy n,y CA 4.1 N 6 t Y i r art K; �. }Fa - ' 'i '' rn" u iw' �,9t ti'. i f4*,; '.*k..21 V.;:‘, 6§ �1� 4...,-,....-t.,a v,..'''',,, .-, n s7,`' i. -� N W i .,'A:t V i}' �'� �1� . , ,.3;$0.,,., �,,. ,kyr . 4., ,.e CD N ar g k 1.,-,ri F e 4-1 `• k r aats t'""k•,,„tk .. `,a�Ks '�i za� sr (d i �`I ?+,.,,t.^,...‘,,,,,,, Y$ i}‘tt1 gY-14.-1•4;:',i-',..i a S�q� b5� ,�#1k.+�} y x �,�,��i� ..'�1'S'�'ti �+ t,w� -� a.; ^,t'.: ',..;-:-) . CL,- '��g�y'.`' .F1'% ?xV C'�,j " a M .I.i j 3n'di 1.F i F °44 •r ,ay, r �" '� �+a Y, xy`.. .,-",• (,r,''d 'i+ t"'�t '-1�.;`x`� x`ri •• .r tti vi ai 4'S.,.4i ...,'^^'-. - ,. w ... A ,,. �' 4 4 .4 , ',.yrva P . 41 ' �o *' d.. 'b 4��" ky'' yT c ab 4 � � ria ,,,4h.,c ro i • CJ '074-1#'•~7 -,r '' ,,, '`� t Rr{4� w W Z6 r, tf ry ,-�'.7.N y 3"'• ,i,..,'.,,,, . ,‘,•-•,-;.z,..„.•.* a .x' fi b•?><.' f °.1' f:„a.`��t �, kh "d amF,+' '11x • 9 a ik ;� f a y a 4 .W.aY�.S. Kr. t :,. :1....'''E.,4:'.;;',..;.,i‘,•:".:.,,,,,t'4:',.'''''''1,-,,,1.1:4K-,•1..;7.:rc:'''':.::,,,..t.:::i,:1,,,::,:':4?6+1,,;::,'Al••-,,,T...;f!,:,,..1.:•.-;:.::.'.;:,1,1:,',,,,f',,,i-r,."•,,1;,1,.'1,..,,: ',, _ . Z ''''�v wr nsa h r dq, ti P' 3,' 9 1'd 5: r�L. ,' � `,.-:,..-14--,,,,--ki fx .-.'`,„,,i.,. ,fir > _;:� iia a _.h t :' X `C'Y' , '1 ., .L xaIS', ' ` xe � . a, f T+�y,, 'P r�^ , �� as .,fir t ''" > / � '#' t4tg9 � .�.. �*'aSy�^f a pYrCcS i y' ywr , 2005/01 /06 • ,,S�A4�Y r. fgt ykyc Y+ nen 1 'Y 3 t° S tC, Y r �C,rr p%/ - United City of Yorkville Memo 800 Game Farm Road EST - m361 Yorkville, Illinois 60560 Vii� Telephone: 630-553-8545 p Fax: 630-553-3436 ? Date: December 27, 2004 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer �' 4 CC: Liz D'Anna, Deputy City Clerk Subject: In-Town Road Program—Additional Engineering Costs Attached find a letter from Smith Engineering requesting additional fees for storm sewer design related to the outfall to the Fox River. It became necessary to coordinate the design with the Illinois DNR due to the proposed changes to the Fox River dam. The total amount requested is $9640.00. I recommend that these_additional,cost. be a roved. Please place this item on the Public orks-C-6mmittee agenda of January 24, 2005 or onsideration. ° y 1 Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors December 21, 2004 Mr. Joe Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: Yorkville In-Town Road Improvement Program SEC Job No. YORK-030781-3, 4 Supplement—IDNR Coordination Dear Mr. Wywrot: Based on our discussion with the City of Yorkville and the IDNR on November 22, 2004, we have revised our scope of services and respectfully request a supplement to the original contract in the amount of$9,640.00. At the meeting, several major revisions to the stoini sewer were requested, thereby requiring additional work. Prior to the meeting on November 22, 2004, it was presumed that the layout and design of the storm sewer was near finalization. A description of the additional out-of-scope tasks completed as a result of this meeting is listed below:. • Additional meetings (-03) - $780.00 o The original contract allowed for two meetings with City staff. An additional meeting with the City and the IDNR was held on November 22, 2004 to discuss the IDNR's Fox River Dam modifications. • Storm sewer changes and re-design (-03) - $7,070.00 o At the meeting on November 22, 2004, additional changes to the layout of the storm sewer at Liberty Street were proposed. This re-design of the storm sewer and additional CADD time was required to coordinate the plan revisions with the proposed dam renovation project on the Fox River by IDNR. • Additional survey(-04) - $1,790.00 o Additional survey was completed to survey the IDNR's control points in order to tie their Fox River Dam modification plans into the SEC coordinate system. o Additional CADD time was utilized to obtain the IDNR's electronic version of the Fox River Dam modifications and to incorporate the plans into our storm sewer plans. With these additional services, the total contract amount is increased to $99,470.00. 759 John Street,Yorkville,IL 60560 www.smithengineering.com Telephone 630.553.7560 Fax 630.553.7646 Mr. Joe Wywrot United City of Yorkville Yorkville In-Town Road Improvement Program Job No. YORK-030781-3 December 21, 2004 Page 2 Should you concur with the above contract supplement,please sign this acceptance letter and return to our office. Should you have any questions or need further clarifications, please feel free to contact me at(630) 553-7560. Sincerely, SMITH ENGINEERING CONSULTANTS, INC. R Camie R. Ferrier, P.E. Proj ect Manager CRF/jmk Accepted By: Date: Title: Y:\Jobs\Smith\2003\030781 Yorkville Road Program\administration\supplements\030781-4-supplement-idnr coordination- 122104-crf.doc r ®'�,° crT o United City of Yorkville Memo -\ -,r, 800 Game Farm Road +EST.!& _ "' 1836 Yorkville, Illinois 60560 ,� — Telephone: 630-553-8545 �.A L a Fax: 630-553-3436 Date: January 6, 2005 To: Tony Graff, City Administrator ,\ From: Joe Wywrot, City Engineer `;,- CC: Liz D'Anna, Deputy City Clerk Subject: Faxon Road Extension Attached find one copy of the engineering services agreement with EEI for the Faxon Road extension from Whispering Meadows to Route 47. This agreement was approved by the City Council on July 13, 2004, although the date on the agreement is September 2004. Also attached is the MFT appropriation resolution in the amount of$45,500.00 to fund this engineering work. While City Council approved the engineering agreement, they did not approve a corresponding MFT appropriation resolution to fund the work. The proposal was also not submitted to IDOT for review prior to award by the City Council. I sent the proposal to IDOT for review in December and they have approved it, but they said that we need to follow correct procedures for future projects. They also said that if we use MFT funds for design work, the city must be the awarding agency when the road is constructed. We must also follow all of IDOT's guidelines for construction and material inspection, and also spend at least sum MFT funds (perhaps $1000) for the actual construction. Please place the MFT appropriation re ion on the Public Works Committee agenda of January 24, 2005 for consideration. Q Constructi3n Illinois Department Resolution for Improvement by ` Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To Faxon Road N/A Twinleaf Trail Illinois Route 47 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of design of roadway improvement plans. and shall be constructed varies wide and be designated as Section 05-00032-00-FP 2. That there is hereby appropriated the (additional ❑ Yes ® No) sum of forty-five thousand, five hundred and 00/100 Dollars ( $45,500.00 ) for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED I, Jacqueline Milschewski Clerk in and for the United City of Yorkville City,Town or Village County of Kendall , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on • Harp IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of District Engineer (SEAL) City Clerk City,Town or Village BLR 4103(Rev. 11/00) ✓ Municipality L Name o TIllinois Department United City of Yorkville of Transportation O Engineering Enterprises, Inc. Township A N Address L S Bristol 52 Wheeler Road A Preliminary/Construction U County G Engineering Services L City Kendall E Agreement A Sugar Grove N For N Section Motor Fuel Tax Funds State 05-00032-0.0—TP C T Faxon Road Extension y IL THIS AGREEMENT is made and entered into this day of September , 2004 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT", will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name Faxon Road Route N/A Length 1,400 LF .26 Miles)(Structure No. Termini Faxon Road from a point 1,400 feet west of IL Route 47 to IL Route 47. Description Construct 1,400 If of 39' B. to B., full depth superpave bituminous concrete urban pavement section with 8-6.12 C & G; 12" and 18" RCP storm sewer; 2,800 If 5" P.C.C. sidewalk (5'); earth excavation, street lighting, striping, miscellaneous appurtenances, landscaping, erosion control, topsoil, seed and mulch. Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the proposed improvement herein before described, and checked below: a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans. b. ❑ Make stream and flood plain hydraulic surveys and gather high water data and flood histories.for the preparation of detailed bridge plans. c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. * e. ® Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements. f. ❑ Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches. Only applicable if more than an IDS is required. • BLR 4303(Rev. 9/97) Page 1 of 5 g. E Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or ail documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. h. E Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract. j. Furnish or cause to be furnished: (1) Proportioning and testing of concrete mixtures in accordance with the "Manual of Instructions for Concrete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT and promptly submit reports on forms prepared by said Bureau. (2) Proportioning and testing of bituminous mixtures (including extracting test) in accordance with the "Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said Bureau. (3) All compaction tests as required by the specifications and report promptly the same on forms prepared by the Bureau of Materials and Physical Research. (4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained in the contract. (5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the DEPARTMENT in accordance with the policies of the said DEPARTMENT. k. E Furnish or cause to be furnished (1) A resident engineer, inspectors and other technical personnel to perform the following work: (The number of such inspectors and other technical personnel required shall be subject to the approval of the LA.) a. Continuous observation of the work and the contractor's operations for compliance with the plans and specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the contract by the contractor. b. Establishment and setting of lines and grades. c. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. d. Supervision of inspectors, proportioning engineers and other technical personnel and the taking and submitting of material samples. e. Revision of contract drawings to reflect as built conditions. f. Preparation and submission to the LA in the required form and number of copies, all partial and final payment estimates, change orders, records and reports required by the LA and the DEPARTMENT. 2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said DEPARTMENT. 3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the DEPARTMENT. 4. In the event plans, surveys or construction staking are found to be in error during the construction of the SECTION and revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the contractor. 5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. 6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be required after the award of the construction contract and during the construction of the improvement. BLR 4303(Rev. 9/97 7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. 8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to use in fulfilling the requirements of this AGREEMENT. The LA Agrees, 1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1 a, 1g, 1 i, 2, 3, 5 and 6 in accordance with one of the following methods indicated by a check mark: a ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT. b. Il A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 (see note) /0 0/ /0 /0 Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. c. © A sum of money in the amount of: $45,500 2. To pay for services stipulated in paragraphs 1b, 1c, 1d, le, 1f, lh, 1j and 1k of THE ENGINEER AGREES at the hourly rates stipulated below for personnel assigned to this SECTION as payment in full to the ENGINEER for the actual time spent in providing these services the hourly rates to include profit, overhead, readiness to serve, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under paragraphs 1b, 1c, id, 1e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to ENGINEER" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. Grade Classification • of Employee Hourly Rate Principal Engineer $123.00 Sr. Project Manager 114.00 Project Manager 105.00 Sr. Project Manager/Surveyor 96.00 Project Engineer/Surveyor 87.00 Senior Engineer/Surveyor 78.00 Engineer/Surveyor 69.00 Assoc. Engineer/Surveyor 60.00 Sr. Project Technician 87.00 Project Technician 78.00 Senior Technician 69.00 Technician 60.00 Associate Technician 51.00 Secretary 60.00 The hourly rates itemized above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed hands and seals and shall remain in effect until 12/31/05 . In event the services of the ENGINEER extend beyond 12/31/05 . the hourly rates will be adiusted yearly by addendum to this AGREEMENT to compensate for increases or decreases in the salary structure of the ENGINEER that are in effect at that time. BLR 4303 (Rev. 0/97 Page 3 of 5 3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as practicable after the services have been performed, in accordance with the following schedule: a. Upon completion of detailed plans, special provisions, proposals and estimate of cost- being the work required by paragraphs 1 a through 19 under THE ENGINEER AGREES — and the approved estimate of cost to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the above designated fee, 1 c of the LA Agrees. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the above designated fee, 1c (excluding any fees paragraphs 1j and 1k) of the ENGINEER AGREES, less any previous payment. c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in paragraphs 1j and 1k. d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously paid. By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1a and 1g, and prior to the completion of such services the LA shall reimburse the ENGINEER for his actual costs plus 126.3P percent incurred up to the time he is notified in writing of such abandonment "actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. 5. That should the LA require changes in any of the detailed plans, specifications or estimates (except for those required pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER for such changes on the basis of actual cost plus 126.30 percent to cover profit, overhead and readiness to serve -"actual cost" being defined as in paragraph 4 above. It is understood that"changes" as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans. 6. That should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit-"actual cost" being defined as in paragraph 4 above. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications, partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. BLR 4303(Rev. 9/97) Page 4 of 5 I 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized offices. Executed by the LA: The United City of Yorkville of the (Municipality[Towashp:ge ty) ATTEST: State of Illinois, acting by and through its By Mayor and Council City Clerk By (Seal) Title: Executed by the ENGINEER: Engineering Enterprises, Inc. 52 Wheeler Road ATTEST: Sugar Grove, IL 60554 By }�t� �,U� 1 •(7`,(`i1d k r . Title: 5EC \?o2 1 it 'tie: Senior Project Manager BLR 4303(Rev 9;9 Page 5 of 5 pw o United City of Yorkville Memo 13 r Public Works Department EST.14 4. 1836 800 Game Farm Road Yorkville, Illinois 60560 09 �n5 Telephone: 630-553-4370 4CE %v‘� Fax: 630-553-4377 Date: January 13, 2005 To: Joe Besco, Chairman /i1/From: Eric Dhuse Public Works ` CC: Public Works Committee Subject: Dump Truck Purchases Joe, Although it is only January, we need to start the process for placing our orders for next year's dump truck purchases. I have a replacement six wheeler and a new 5 yard dump truck slated for next years budget. If we were to order in February, we should receive them sometime in September or October depending on other orders. We have done this in past years to make sure the trucks are here in time for snow plowing season. I would like to place this on the January 24th, 2005 public works meeting for discussion. If you have any questions, please let me know. 4,D Cir o United City of Yorkville Memo 0 '� Public Works Department EST. 1836 800 Game Farm Road .� Yorkville, Illinois 60560 ll�-$1. 0 O Telephone: 630-553-4370 4�E �v�` Fax: 630-553-4377 Date: January 18, 2005 To: Joe Besco, Chairman ,-,/ From: Eric Dhuse Director of Public Works CC: Art Prochaska, Mayor Subject: Street Sweeper Purchase I currently have a request to John Wyeth regarding purchasing equipment through the GSA program. If we find out that we can purchase through this program, I would like to take advantage of this to save both time and money. If I find out from attorney Wyeth that we can do this, I would like the committee's permission to bring this forward at a future COW meeting. I would ask that this be placed on the January 24th Public Works agenda for discussion. if you have any comments or questions, please let me know. PIA) .fn co. United City of Yorkville Memo .A-171 't` 800 Game Farm Road EST. ° ia36 Yorkville, Illinois 60560 Cri I Telephone: 630-553-8545 Fax: 630-553-3436 � � Date: January 11, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer • CC: Traci Pleckham, Finance Director Liz D'Anna, Deputy City Clerk Subject: Stormwater Software and Training One of the revisions in our new Subdivision Control Ordinance allows for computerized methods to be used for larger developments. Anticipating that we would be allowing this, the current Engineering Department budget included $5000 for the purchase of and training for stormwater software. I would like to purchase Haestad Methods "Pond pack" software. Please refer to the attachment. The cost of the software and training is $3,995.00. I was able to get an upgrade to the 3-pond software package from the basic 1-pond package at no additional cost. Adding in the one year "SELECT" program (replaces the Clientcare program; provides for free upgrades and technical support), the total cost of software, training, and SELECT subscription for one year is $4,725.00. Every year we would need to renew the SELECT subscription for $720. We have already spent $1000 out of this line item for the annual Illinois EPA NPDES program fee, which was an unanticipated and unbudgeted item, therefore we have $4000 left over. I recommend spending that remaining amount with the balance coming from the Engineering Department "Maintenance-Computers" line item. A training session is offered in downtown Chicago on May 2-4, 2005. Even though the training is after May 1s1. can we still pay for it out of the current fiscal year? There are other training classes offered at earlier dates, but they are out-of-state. The other issue is whether or not this expense needs to be approved by the Public Works committee and/or City Council. Please advise. ,��D Clrr o United City of Yorkville Memo J � ..t.‘..t.‘� ; p 800 Game Farm Road EST �`ma 1836 Yorkville, Illinois 60560 -�� Telephone: 630-553-4350 a `o -- Fax:� O 630-553-7575 t` .....„ '� <<E \V\ Date: January 17, 2005 To: Mayor Prochaska From: Traci Pleckham—Finance Director ' .ti--/-7 CC: Joe Wywrot—City Engineer Subject: Stormwater Software and Training Funding of$4,725 Upon review of Joe's memo dated 1/11/05 and the 2004/2005 budget, I would recommend since the $1,000 EPA fee was an unbudgeted expense paid out of Engineering: Storm Water Software/Training, to expend the budgeted $5,000 expense from the following line items: • $4,000—Engineering: Storm Water Software/Training • $ 725 —Finance/Administration: Contingency In order to move forward with this, the attached purchase order needs to be signed with either the Mayor's or Committee Chairman's signature. Given that I am recommending Contingency dollars, you may wish to bring this to the Public Works Committee, however, the Purchase Order Policy does not require to do so. www aestar coat Quote "Working hard for your business" PJI 1 H O D 5 800-727-6555 +1203-755-1666 Civil Engineering Software F7-5:77.51:77111:',amu; '°� � c 1 , Ect� .x"Kt,yt s r2w lr,f'w ' n'mf ,,TFk ,`¢ 1 Ff i rs� ik;Fr F �r FE.-t ne- Submitted To: Phone: (630)553-8527 Mr.Joe Wywrot United City of Yorkville Fax: (630)553-4377 E-mail: jwywrot@yorkville.il.us 800 Game Farm Road Yorkville, IL 60560 USA CustomerlD: G84CRPYJ Product Name Quantity Unit Price Discount Price Line Total Workshop:Stormwater Systems Design-Standard-Day 1+2+3-PPK/CSD 1 1,995.00 1,995.00 1,995.00 USD 1-Stormwater design training with Software included PondPack 9.0/3 Ponds 1 2,995.00 1,995.00 1,995.00 USD 2-Included Software with Training Package PondPack 3 Ponds SELECT Subscription 1 908.00 720.00 720.00 USD 3-1 yr of SELECT for free support/upgrade/Network License with a 2 yrs agreement.If not it will be$908.00 for 1 yr Gross Total 5,898.00 USD Discounted DoBars (1,185.00) USD Discounted Subtotal 4,710.00 USD Freight Charge 15.00 USD State Sales Tax 0.00 USD Total 4,725.00 USD Dear Joe, Here is the quote as we discussed on the phone earlier. Do not hesitate to contact me if you have any questions at 203-805-0547 Regards, Guillaume Pelud This Quote Expires On: Feb 04, 2005 Quote Date: Jan 11, 2005 Quote ID: O9J11r4001ROE VISA/MasterCard/AMEX#: Expiration Date: /__ / __ Card Holder Name: Signature: [ ]Sending Check-please hold price PO#:_______ (please fax a SIGNED copy of your Purchase Order) Tax Exempt#____ _ Bentley Systems 37 Brookside Road Waterbury, CT 06708 USA Voice: +1-203-755-1666 Internet: www.haestad.com Fax: +1 203-597-1488 Haestad Methods - PondPack Page 1 of 2 PondPack® Detention Pond Design & Urban Hydrology Model PondPack's technically robust analysis engine allows it to be used on projects of any size from simple site designs to complex regional drainage })0114-. 0 studies. PondPack will save hours of manual calculation time by making it = simple to analyze pre- and post- development watershed conditions and size ' ponds and outlets. !re `l Most importantly, you will be able to submit agency ready reports using PondPack's automated report building technology. PondPack's intuitive L 46mz=4T interface allows even a novice user to produce a customized professional report complete with a table of contents and an index. * * * Analyze, Design, Map, Manage, and Plan Using tit r EMA PondPack PondPack analyzes pre- and post- development hydrology, sizes ponds, develops outlet rating curves with tailwater effects, accounts for pond Numerical mod-el accepted infiltration, calculates pond detention times, and analyzes channels. by FEMA fir Nabunal NationalF3aod PondPack even performs interconnected pond routing computations and Insurance Program tisage. handles divergent (multiple) outfalls. With a single software package, you will be able to analyze, design, map, manage, and plan projects of any size quickly, correctly, and within budget. PondMakerTm Design Wizard NEW One of the most difficult and time-consuming aspects of detention pond design is managing the sequence of steps required to take a pond from blank page to final design. PondMaker guides you through the confusing _ maze of pond design steps by providing a step-by-step process that gives you constant feedback on how your design is progressing. Click to enlarge 1. Set Maximum Outflow Rate -You can explicitly set the allowable pond outflow rate, or let PondMaker automatically apply pre-developed conditions for multiple storm events. 2. Estimate Storage - Know the size of your pond before laying out _ u the first grading plan. PondMaker leverages PondPack's precision estimate tools to establish the maximum storage requirements -so you will insert the right size pond on the first grading plan. X04 1. flt QCl :. 6i OF L6 Ti 1 1 VRrv_e... http://www.haestad.com/softwarelpondpack/ 1/11/2005 Haestad Methods - Storm Sewer Design &Modeling Page 1 of 2 Stormwater Systems Design & Modeling Who Should Attend? Design engineers, project managers, and municipal engineers of all experience levels who deal with stormwater modeling issues will benefit from these hands-on workshops. These stormwater courses apply to engineers who analyze, design, or review plans Events Info for stormwater systems that involve general site drainage, inlets, storm sewers, channels, culverts, or detention ponds. Event Calenda Training Schec Training Overview (PDF 39kb) This training covers a full range of stormwater modeling topics, from understanding the basics of stormwater hydrology and hydraulics to creating models for watersheds, storm sewers, and UpComing Ev detention ponds. Three training options are available: Standard training featuring PondPack (Days 1-3); Advanced training Stormwater S' featuring CivilStorm Dynamic (Days 3-5); or Full training (Days Design and Mc 1-5). Pond Pack (Standard) Training Jan. 24 to 26, This standard training series applies to first-time attendees who Miami, FL desire an overview of stormwater hydrology, hydraulics, and detention pond fundamentals and modeling techniques. You will review and apply each step involved in the detention pond design Feb. 14 to 18, process. Phoenix, AZ • Learn step-by-step pond design Mar. 7 to il, • Review hydrology fundamentals Atlanta, GA • Model local rainfall data • Estimate pond storage • Design outlet structures Apr. 4 to 8, 2( • Model outlet tailwater effects • Route hydrographs through ponds Seattle, WA • Simulate diversions • Analyze interconnected ponds May 2 to 6, 2C • Create custom reports for reviewers Chicago, IL CivilStorm (Advanced) Training The advanced training series applies to experienced modelers, May 16 to 20, past attendees, and those taking the entire 5-day training series. Washington, C Even if you have already attended training in the past, the new advanced series (Days 3-5) will still be of great benefit by exposing you to the new CivilStorm integrated system modeling Aug. 15 to 19, paradigm that was not available the last time you trained. New Orleans, • Apply dynamic modeling to full stormwater systems • Simulate inlets,channels, culverts,and ponds in one Sep. 19 to 23, model Philadelphia, F • Integrate with CAD data • Model local rainfall data • Simulate inlet capture/carryover Oct. 10 to 14, • Model submerged storm sewers Las Vegas, NV • Estimate pond storage • Simulate interconnected ponds Nov. 7 to 11, • Animate HGL profiles Orlando, FL • Model looped systems • Simulate stormwater pumps • Compare design alternatives • Deliver comprehensive results to clients http://www.haestad.com/ced/workshops/stdm/ 1/11/2005 Haestad Methods -PondPack Page 1 of 1 PondPack® Detention Pond Design & Urban Hydrology Model Step 1 : Click A Price to Select the Desired Software Edition. #Ponds 1 3 Unlim EZPay* $176 $260 $426 Standard $1,995 $2,995" $4,995 Multiuser/Network licenses call: +1-203-755-1666 or e-mail sales@haestad.eom *EZPay allows you to divide your purchase into monthly installments that are billed automatically to your credit card. Each payment includes a processing fee. • http://www.haestad.com/software/pondpack/pricing.asp 1/11/2005 Haestad Methods - Storm Sewer Design & Modeling Page 2 of 2 Agenda Software Training Days 1-3 Standard: PondPack Training Days 3-5* Advanced: CivilStorm Dynamic Training Training Options Agenda CEUs Fee *With Software Standard Days 1-3 2.4 $1,995 $3,995 Advanced Days 3-5 2.0 $1,995 $3,995 Full Days 1-5 4.0 $2,995 $4,995 *Advanced training registration is 12:30 p.m Wednesday, with advanced class starting at 1:00 p.m. Wednesday. **Standard Training-Single-User Licenses of PondPack(1 Pond, Unlimited Area). Advanced Training-Single-User Stand-Alone License of CivilStorm Dynamic(call for details).Add$1,000 for AutoCAD integration. Full Training- Your choice of standard or advanced software package. New! Storm Sewer Modeling Certification Each participant in this 5-day training r` `�1'x.,-,"• series will earn the status of Certified Maar,- Haestad Methods Expert Modeler for _ cr, Storm Sewers - a testament to tough training. See Certification for more details. Required Training For Certification How can you distinguish yourself as an engineer who is staying abreast of the latest technology and applications in storm sewers? The answer is certification. Certified training raises credibility with clients, proves your organization meets important training standards, and increases an engineer's contribution to an enterprise. Course Software CivilStorm Dynamic - Inlets, Storm Sewers,Culverts, Channels & Ponds StormCAD - Storm Sewers PondPack- Detention Ponds CulvertMaster - Culvert Design FlowMaster - Hydraulics Toolbox PumpMaster - Automated Pump Selection GISConnect - GIS/CAD Interoperability http://www.haestad.com/ced/workshops/stdm/ 1/11/2005 / tt ' 7 r IN =`�so CST o United City of Yorkville Memo J ' : "1, .� '" 800 Game Farm Road EST. rn 1836 Yorkville, Illinois 60560 �� Telephone: 630-553-8545 0l ®� - 0 Fax: 630-553-3436 Gouty it4, .. Date: January 14, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer `� CC: Liz D'Anna, Deputy City Clerk Subject: Saravanos Properties —Earthwork Letter of Credit Reduction#1 Attached find a request from the developer's consultant for a reduction in the letter of credit for the Saravanos development on Route 47. I have reviewed the request and concur with the amount of work performed to date. The developer's calculations, however, neglected to retain 15% of the completed work. Please refer to the attachment for details. I recommend that the earthwork letter of credit for the Saravanos development be reduced by the amount of$73,745.08. The remaining amount in the letter of credit would be $139,727.52. Please place this item on the Public Works Committee agenda of January 24, 2005 for consideration. 14-Jan-05 Letter of Credit/Bond Reduction Subdivision: Saravanos Properties Reduction No. 1 Approved Letter of Credit Substantially complete Remaining Item Eno. Est. Amount prior to Red. #1 Reduction No.1 Amount Earthwork & Erosion Control $194,066.00 $213,472.60 $77,626.40 $73,745.08 $139,727.52 Totals $194,066.00 $213,472.60 $77,626.40 $73,745.08 $139,727.52 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. , ,4 Vr Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors January 12, 2004 Mr. Joseph Wywrot City of Yorkville 800 Game Faun Road Yorkville, Illinois 60560 RE: Saravanos Properties Job No. SARA-040437-3 Dear Joe: On behalf of Saravanos Properties, LLC, we hereby request a reduction in the letter of credit for the grading and erosion/sediment control for the Saravanos property located on Route 47. Approximately 40% of the work has been completed. Based upon this number, we are requesting a reduction in the letter of credit in the amount of$85,389.00. This will reduce the letter of credit total from $213,472.60 to $128,083.60. If you have any questions or require any additional information,please call. I may be reached at (630) 553-7560. Sincerely, SMITH ENGINEERING CONSULTANTS, INC. Cflitai Scott J. Mai, P.E. Project Manager SJM/ams cc: Larry Saravanos Enclosure Y:\Jobs\Smith\2004\040437-Rt 47&71(Saravanos)\correspondence\letters\040437-LOC Reduction-011205-sm.doc 759 John Street,Yorkville,IL 60560 www.smithengineering.com Telephone 630.553.7560 Fax 630.553.7646 United City of Yorkville Memo 800 Game Farm Road EST. 11 1836 Yorkville, Illinois 60560 `�= I Telephone: 630-553-8545 �� ° p Fax: 630-553-3436 +�., �. `mss 4LE 0/ Date: January 13, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: Liz D'Anna, Deputy City Clerk Subject: Heartland Circle—Letter of Credit Reduction #2 Attached find a request for a reduction in the letter of credit for Heartland Circle. I concur with the amount of work completed to date with the exception of the paving of a short stretch of Quinsey Lane. There was also a small calculation error regarding the actual vs. theoretical letter of credit amount for miscellaneous work. I recommend that the Heartland Circle letter of credit be reduced by the amount of$990,546.77. The remaining amount in the letter of credit would be $1,483,623.40. Please place this item on the Public Works Committee agenda of January 24, 200 " consideration. /. // / n 13-Jan-05 Letter of Credit/Bond Reduction Subdivision: Heartland Circle-Units 1,2,&3 Reduction#2 Theoretical Actual Approved Letter of Credit Letter of Credit Substantially complete Amount of Remaining Substantially complete Amount of Remaining lien Eng_.Es1. ArnQuot An14Qat pri.QrtQ_Rad_tt1 RasiszctiurUtt ArnaunCafter_Resi.1}4 9riontQ.hes1, 2 Reductis0_#t2 Amauntafl4r Radfi2 Sanitary Sewer-Trunk Line $319,037.90 $350,941.69 $350,941.69 $309,813.00 $294,32.2.35 $56,619.34 $319,037.90 $8,763.66 $47,855.69 Sanitary Sewer $604,375.80 $664,813.38 $664,813.38 $586,119.75 $556,813.76 $107,999.62 $604,375.80 $17,343.25 $90,656.37 Watermains $704,952.50 $775,447.75 $775,447.75 $665,652.50 $632,309.88 $143,077.88 $704,952.50 $37,335.00 $105,742.88 Storm Sewer $945,510.60 $1,040,061.66 $1,040,061.66 $876,027.25 $832,225.89 $207,835.77 $945,510.60 $66,009.18 $141,826.59 Earthwork $925,479.56 $1,018,027.52 $1,018,027.52 $739,767.87 $702,779.48 $315,248.04 $832,154.86 $87,767.64 $227,480.40 Pavement $1,004,609.75 $1,105,070.73 $1,105,070.73 $313,256.61 $297,593.78 $807,476.95 $858,050.60 $517,554.29 $289,922.66 Mtu.celtanuQsm $172935 53 $35Q.22 LU6 $84a229_Qu $i5.Q72QU 17,3_86_5Q 35..Q1258 $2.43.5..53 $255173.715 $5fl4.131t13 Totals $5,276,901.64 $5,804,591.80 $5,797,661.80 $3,505,706.98 $3,323,491.63 $2,474,170.17 $4,548,387.79 $990,546.77 $1,483,623.40 Notes: 1)LOC/Bond amt.to be 15%of subsantially completed items plus 110%of uncompleted items. c,r United City of Yorkville Ef-rtht* T County Seat of Kendall County 800 Game Farm Road EST erti 2411 1836 Yorkville, Illinois, 60560 - Telephone: 630-553-4350 Id Fax 630-553-7575 gym`. fiL "'"°'°`°"fy ' Website: www.yorkville.il.us January 14, 2005 Mr. George Boada J. Boada Associates, Inc. 1262 Birchdale Lane Aurora, Illinois 60504 Re: Kylyn's Ridge Unit 2—Letter of Credit Reduction#2 Dear George: I have reviewed the requested letter of credit reduction for Kylyn's Ridge Unit 2, and concur with the quantities constructed to date and your calculations. Your request to switch responsibility for completion of Faxon Road reconstruction and utility improvements, as well as the surface course for High Ridge Lane, has been reviewed by our City Attorney. To accomplish your request will require an amendment to the development agreement for Kylyn's Ridge. Our attorney is preparing that amendment, and it will work its way through the approval process independently of you current letter of credit request. I will recommend to the Public Works Committee at their meeting on January 24, 2005 that the letter of credit for Kylyn's Ridge Unit 2 be reduced by the amount of $223,188.65. The remaining amount in that letter of credit would be $243,707.65. If the amendment to the development agreement is approved, the letter of credit will need to be increased accordingly. If you have questions regarding any of these items, please call me at 553-8545. Very truly yours, Joseph Wywrot City Engineer Cc: Tony Graff, City Administrator John Wyeth, City Attorney Chad Gunderson, AMG Homes, Inc. Liz D'Anna, Deputy City Clerk 13-Jan-05 Letter of Credit/Bond Reduction Subdivision: Kylyn's Ridge - Unit 2 Reduction #2 (Onsite Work) Theoretical Approved Letter of Credit Substantially complete Amount of Remaining Item Eng. Est. Amount prior to Red. #2 Reduction#2 Amount Watermains $177,948.00 $195,742.80 $177,948.00 $33,535.00 $26,692.20 Sanitary Sewer $160,987.25 $177,085.98 $160,987.25 $0.00 $24,148.09 Pump Station $70,000.00 $77,000.00 $70,000.00 $66,500.00 $10,500.00 Storm Sewer $237,146.00 $260,860.60 $237,146.00 $0.00 $35,571.90 Paving $248,648.95 $273,513.85 $211,914.75 $0.00 $72,194.83 Sidewalk & Overflow $96,086.25 $105,694.88 $52,695.00 $50,060.25 $55,634.63 Street Lights $39,000.00 $42,900.00 $39,000.00 $37,050.00 $5,850.00 Parkway Trees $20,500.00 $22,550.00 . $13,750.00 $13,062.50 $9,487.50 Easement Landscaping, $24,190.00 $26,609.00 $24,190.00 $22,980.50 $3,628.50 Totals $1,074,506.45 $1,181,957.10 $987,631.00 $223,188.25 $243,707.65 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. J. BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT PH:639-692 6747 1262 BIRCHDALE LN. AURORA, ILLINOIS 60504 FAX: 630-692 6748 December 22, 2004 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville, Il 60560 RE: Kylyn's Ridge Unit 2-Utilities Reduction/Adjustment of Letter of Credit No. 15540 Dear Joe: In view of the additional completion of improvements and consistent with our request to transfer to the subject letter of credit, the coverage of certain improvements of Unit 1, we are requesting the approval for the second reduction/adjustment of said letter of credit No. 15540 covering the Underground Utilities, Paving, Sidewalks, Overflow Concrete Pads, Street Lights, and Street Trees of Kylyn's Ridge Unit 2. The reduction ($223,188.25) corresponds to the completions listed in the attached chart and the adjustment is the increase ($ 365,395.05) corresponding to the High Ridge surface course, Water Main extension and the Faxon Rd. Reconstruction being a part of Unit 1. If this is approved,the final amount for the second reduced/adjusted letter of credit should be: Standing letter of credit amount after first reduction $ 466,895.90 Less second reduction due to completions -223,188.25 Plus adjustment for items of Unit 1 +365,395.05 Final amount of reduced/adjusted letter of credit $ 609,102.70 Based on the above, we are therefore requesting the approval of the increase of the subject letter of credit in the amount of $ 142,206.80. Ve „trues; 1 /.Jorge H. Boada cc/Nil-. Chad Gunderson -mw lC,, •, fO C/7). United City of Yorkville Memo • ,,_______,11,, ' 800 Game Farm Road 1836 Yorkville, Illinois 60560 ,� '� Telephone: 630-553-8545 09 p Fax: 630-553-3436 fL.Date: January 19, 2005 To: Tony Graff City Administrator From: Joe Wywrot, City Engineer \le....._ CC: John Wyeth, City Attorney Liz D'Anna, Deputy City Clerk Subject: Countryside Pump Station—DOT Highway Permit Attached find one copy of the proposed IDOT Highway Permit application for construction of this project. Also attached is the normal resolution that IDOT requires municipalities to adopt prior to issuance of the permit. We are constructing this project under three separate contracts, those being purchase of the pumps, construction of the downstream forcemain and sanitary sewer, and construction of the pump station itself. The first contract does not require an IDOT permit, and an IDOT permit was issued for the forcemain and sanitary sewer contract last fall. We now need to apply for the permit for the pump station contract. Please place this item on Public Works Committee agenda of January 24, 2005 for consideration. • Illinois Department of Transportation Highway Permit District Serial No. PMT228ac/L-9116 City of Yorkville (We) do Walter E. Deuchler Assoc., Inc. 230 Woodlawn Ave. (Name of Applicant) (Mailing Address) Aurora IL 60506 Hereinafter termed the Applicant, (City) (State) request permission and authority to do certain work herein described on the right-of-way of the State Highway known as IL Route 47 Section From Station to Station Kendall County. The work is described in detail on the attached sketch and/or as follows: • Located North of Carpenter Street. Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, a twenty (20) foot in width bituminous surfaced commercial entrance using an eighteen (18) inch diameter CMP culvert and a twelve (12) inch steel casing pipe for a pump discharge line as shown on the attached plans which become a part hereof. The applicant shall notify Steve Niemann, Field Engineer, Phone: 815-942-0351 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit. Aggregate material shall be obtained from a State approved stock pile and shall be: SUB-BASE GRANULAR MATERIAL TYPE A (CA-6 Gradation). This work shall be done according to the cross section shown on the attached sketch, and at no place between the edge of the pavement and the ditch line shall the drive be higher than the edge of pavement. (SEE THE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. This permit is hereby accepted and its provisions agreed to this Day of 20 05 Witness Signed Applicant 800 Game Farm Road 800 Game Farm Road Mailing Address Mailing Address Yorkville Illinnic 6n50 Yorkville, Illinois 60560 City State City State SIGN AND RETURN TO: District Engineer 700 East Norris Drive, Ottawa, IL 61350 Approved this day of 20 Department of Transportation CC:Applicant(2) Field Engineer Final Inspection BY: District Engineer first: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs, and call in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal to gat existing before the commencement of the described work, including any seeding or sodding necessary. econd: The proposed work shall be located and constructed to the satisfaction of the District Engineer or his my authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way ithout the written permission of the District Engineer. hird: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular nd pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable :quirements of Chapter 6 (Traffic Controls for Highway Construction and Maintenance Operations) of the Illinois lanual on Uniform Traffic Control Devices for Streets and Highways and with the traffic control plan if one is squired elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be imished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, (dependence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight ours. 'ourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or over ganging the right-of-way shall be prohibited. 'fifth: The Applicant, his successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by reason I the exercise of this permit. >ixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without he approval of the District Engineer or his duly authorized representative. seventh: The State reserves the right to make such changes, additions, repairs and relocation's within its ;tatutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at my time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the iighway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, n the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of- way, the Applicant, upon written request by the District Engineer, shall perform such alterations or change of ocation of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the onstruction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the"Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy regulations. SPECIAL PROVISIONS The petitioner, their successors, or assigns, shall maintain that portion of the driveway on State right-of-way in such a manner satisfactory to the Department, otherwise the Department will maintain the shoulders included in the entrance driveways to the same standard that exists on adjacent shoulders, and if necessary, such areas will be restored to the original cross section and earth shoulders. All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the District Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform Manual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and.flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The Department reserves the right to reject or accept any contractor hired by the applicant. No person, firm, corporation or institution, public or private, shall discharge or empty any type of sewage, including the effluent from septic tanks or other sewage treatment devices, or any other domestic, commercial or industrial waste, or any putrescible liquids, or cause the same to be discharged or emptied in any manner into open ditches along any public street or highway, or into any drain or drainage structure installed solely for street or highway drainage purposes. The excavation under the pavement shall be replaced with controlled low strength material, and the pavement replaced in accordance with pavement replacement details. All excess material shall be removed from the highway right-of-way. All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the State right-of-way (including rock exposed during backfilling operations). Mounding or crowning of backfill will not be permitted. The diameter of any bored hole shall not be more than one (1) inch larger than the outside diameter of the pipe. Boring of pipe over six(6) inches in diameter shall be accomplished with an auger and following pipe. Borings six(6) inches and under may be accomplished by either jacking or auger and following pipe method. Gvravatinn adjacent to the edge of pavement shall be shored to prevent caving if the distance is less than ten 'Jo open ditch or trench severing the roots of trees or shrubs shall be dug any closer than three (3) feet, or two- thirds (2/3)the distance from the central stem to the dropline of the tree, whichever distance is the greater. All installations within this root zone area shall be made by augering at a depth of not less than thirty (30) inches. It is the applicant's responsibility for insuring that all requirements of the Illinois Environmental Protection Agency, Division of Water Pollution Control and Public Water Supplies have been satisfied. PMT228ac/t-9116 RESOLUTION WHEREAS, the City of Yorkville located in the county of Kendall, state of Illinois, wishes to construct a commercial entrance for a sanitary sewer pump station adjacent to Route 47 which by law comes under the jurisdiction and control of the Department of Transportation of the state of Illinois, and WHEREAS, a permit from said Department is required before said work can be legally undertaken by said City of Yorkville; now THEREFORE, be it resolved by the City of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the proposed pump station by the contractor and acceptance by the city, the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the contractor to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work is, is not, (delete one) to be performed by the employees of the City of Yorkville. FOURTH: That the proper officers of the City of Yorkville are hereby instructed and authorized to sign said permit in behalf of the City of Yorkville. I, , hereby certify the above to be a (City or Village Clerk) true copy of the resolution passed by the City Council, county of Kendall, State of Illinois. Dated this day of A.D. 20 (Signature) (CORPORATE SEAL) RESOLUTION PId4II /--* ,, o United City of Yorkville Memo J . a.j r '`� 800 Game Farm Road WM EST. " L 1836 Yorkville, Tllinois 60560 Telephone: hone: 630-553-8545 o� �ic-�assn O Fax: 630-553-3436 °<tE \‘'ti Date: January 19, 2005 To: Tony Graff City Administrator From: Joe Wywrot, City Engineer ,- �a, CC: Traci Pleckham, Director of Finance Liz D'Anna, Deputy City Clerk Subject: Cannonball Trail Roadway Improvements— Change Order No. 1 Attached find one copy of Change Order No.1 for the referenced project. This change order, in the amount of a $4,572.06 increase, is the final balancing change order. PIease refer to the change order for details on specific changes. The pay items that resulted in major increases were for pavement patching and landscape restoration. This project employed heat scarification, which allowed us to patch much less pavement then we would have had to if it were a conventional patch-and-overly project. Just prior to performing the work, the pavement was re-evaluated with the heat- scarification subcontractor to determine what areas of pavement should be patched. Due to the success of the heat-scarification process, we were able to reduce the binder course thickness by one-half inch, more than offsetting the cost of the additional patching. The area of landscape restoration was increased when we decided to extend the parkway embankments out at more moderate slopes. The overlay and shoulder-paving process increased the height and slope of the parkway embankments more than we had anticipated. This required more topsoil to be placed, and a corresponding larger area to be seeded. Please place this item on the January 24, 2005 Public Works Committee agenda for consideration. UNITED CITY OF YORKVILLE Cannonball Trail Roadway Improvements Change Order No. 1 (FINAL) Aurora Blacktop Inc Date: 19-Jan-05 1065 Sard Ave. Montgomery, IL 60538 Awarded Final Difference in No. Item Quantity Quantity Difference Unit Unit Price Cost 1 Storm Sewers Ty 2, RCP, CL 3, 18" 45 45 0 FT $43.80 $0.00 2 Storm Sewers Ty 2,RCP,CL 3,48" 45 45 0 FT $88.40 $0.00 3 Manhole Ty A, 6'Dia,T1 FCL 1 1 0 EA $1,650.00 $0.00 4 Manhole Ty A,4'Dia,T1 FCL 1 1 0 EA $1,650.00 $0.00 5 Manhole Ty A, 4'Dia, T8G 1 1 0 EA $2,750.00 $0.00 6 Precast Reinforced Concrete Flared End Section, 18" 1 1 0 EA $1,075.00 $0.00 7 Precast Reinforced Concrete Flared End Section, 48" 2 2 0 EA $2,310.00 $0.00 8 Pipe Culverts, Ty 1, PVC, 8" 75 73 -2 FT $18.75 -$33.50 9 Pipe Culverts,Ty 1, PVC, 10" 10 7 -3 FT $28.35 -$85.05 10 Pipe Culverts,Ty 1,Corrugated Steel, 12" 10 10 0 FT $29.40 $0.00 11 Stone Riprap, CL A2 35 0 -35 TON $26.25 -$918.75 12 Trench Backfill 150 0 -150 CU YD $19.65 -$2,947.50 13 Bit. Pavement Patching,4" 400 587 187 SQ YD $27.00 $5,049.00 14 Aggregate Base Repair 180 0 -180 TON $25.00 -$4,500.00 15 Bituminous Surface Removal-Butt Joint 207 248 41 SQ YD $10.00 $410.00 16 Aggregate Shoulder Repair 200 329.78 129.78 TON $25.00 $3,244.50 17 Heat-Scarifying 6630 6251 -379 SQ YD $2.50 -$947.50 18 Asphalt Modifier 663 654 -9 GAL $3.40 -$30.60 19 Bituminous Concrete Binder Course, Class I, Mix B,Ty 2 847 657.98 -189.02 TON $31.65 -$5,982.48 20 Bituminous Concrete Surface Course,Class I, Mix C,Ty; 635 631.68 -3.32 TON $36.60 -$121.51 21 Bit. Driveway Pvmt,3" 149 193 44 SQ YD $31.00 $1,364.00 22 PCC Driveway Pvmt,6" 96 78 -18 SQ YD $46.95 -$845.10 23 Agg. Driveway Repair 33 2,4 -30.6 TON $20.00 -$612.00 24 Relocate Mailbox 4 0 -4 EA $200.00 -$800.00 25 Guardrail Removal 200 200 0 FT $7.50 $0.00 26 Steel Plate Beam Guardrail,Type A 112.5 101.5 -11 FT $19.25 -$211.75 27 Traffic Barrier Terminal,Type 1,Special(Tangent) 4 4 0 EA $2,595.00 $0.00 28 Temporary Pavement Marking-Line 4" 250 274 24 FT $1.00 $24.00 29 Pavement Marking Removal 258 227 -31 SQ FT $1.65 -$51.15 30 Thermoplastic Pavement Marking-Line 4" 5044 5032 -12 FT $0.41 -$4.92 31 Thermoplastic Pavement Marking-Line 6" 5945 5774 -171 FT $0.63 -$107.73 32 Thermoplastic Pavement Marking-Line 8" 188 184 -4 FT $0.84 -$3.36 33 Thermoplastic Pavement Marking-Line 12" 170 129 -41 FT $1.25 -$51.25 34 Thermoplastic Pavement Marking-Line 24" 37 36 -1 FT $2.50 -$2.50 35 Thermoplastic Pavement Marking-Letters&Symbols 31.2 31.2 0 SQ FT $2.75 $0.00 36 Tree Removal(6-15 in die) 28 18 -10 IN DIA $90.00 -$900.00 37 Landscape Restoration 2740 4189 1449 SQ YD $4.75 $6,882.75 38 Traffic Control and Protection 1 1 0 LS $3,000.00 $0.00 39 Topsoil Furnish&Place 0 366 366 CY $18.00 $6,588.00 40 Bituminous Materials(Prime Coat) 0 83.23 83.23 GAL $2.00 $166.46 Total change: $4,572.06 Contract Award Amount: $164,846.39 Plus Previous Change Orders: $0.0Q Revised Contract Amount $169,418.45 n Recommend for Approval: Date: --L -.1)-z*".. of Yorkville Approved: Date: f//1.4 f Aurora Blacktop, Inc. Approved: Date: City of Yorkville D lnl ' /, =`�s0 C'r o United City of Yorkville Memo @ ia3ir, 800 Game Farm Road EST.iiti woomenra a 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o1 ® p Fax: 630-553-3436 121 &E ‘‘'v Date: January 20, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer \L. CC: Liz D'Anna, Deputy City Clerk Subject: Rob Roy Creek Interceptor (Contract 2)—IDOT Highway Permit This project consists of constructing a 36" sanitary sewer along the west side of the PNA Youth Camp from River Road to the north side of Route 34. The bid opening is scheduled for February 11, 2005. An IDOT highway permit is required for the highway crossing. While we don't have the permit application back from IDOT yet, I request that the Public Works Committee recommend that the City Council approve the corresponding resolution and authorize the Mayor and City Clerk to sign the permit application. When we receive the application and resolution I will put it on the next Committee of the Whole agenda. Please place this item on the Public Works Committee agenda of January 24, 2005.