Public Works Packet 2005 02-28-05 tio o United City of Yorkville
J -n County Seat of Kendall County
800 Game Farm Road
EST.kw Yorkville, Illinois, 60560
,< ` Telephone: 630-553-4350
�� �� p Fax: 630-553-7575
4p. Website: www.yorkville.il.us
47<CExv‘'
PUBLIC WORKS COMMITTEE MEETING
AGENDA
Monday,February 28,2005
7:00 PM
City Hall Conference Room
Approval/Correction of Minutes: January 24, 2005
Presentations: None
New Business:
1. Countryside Pump Station-Results of Bid Opening
2. Tree Trimming/Removal Policy
3. Water Department Report for November 2004
4. IDOT Letter of Understanding with City for Grande Reserve Route 34
Improvements
5. Grande Reserve Aquatic Center- Plat of Vacation
6. 2004 Sidewalk Replacement Program- 103 W. Center Street
7. Non-Residential Landscape Irrigation Policy
8. Request for Approval to Use"John Robert Ament" as a Historical Street Name
9. 500 MG Water Tower Painting
10. In-Town Road Program-IDNR Storm Sewer Easement
11. In-Town Road Program Phase I- Authorization for Bid Schedule
12. Engineering Department Organizational Chart
13. 2005 Public Sidewalk Program
14. Well 8 & 9 Treatment Facility - Change Order#2
15. EEI Hourly Rate Increases
16. Game Farm Road Improvements-Land Surveying Services
Old Business:
1. None
Additional Business:
Page 1 of 5 DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
Monday,January 24, 2005
7:00 PM
City Hall Conference Room
City Committee and Staff in Attendance:
Chairman Alderman Besco
Mayor Prochaska
Alderwoman Burd
Alderman Sticka
Public Works Director Eric Dhuse
City Engineer Joe Wywrot
Guests:
Jeff Freeman (EEI)
Bruce Rudigier(Resident of Yorkville)
Larry Pfeifer(Resident of Yorkville)
Randy Schnitz(Resident of Yorkville)
The meeting was called to order at 7:00pm by Chairman Alderman Besco.
Approval/Corrections of Minutes: November 22, 2004 and December 27, 2004:
Alderwoman Burd asked that the November 22, 2004 minutes be clarified regarding a
conversation documented on Page 8, Paragraph 4. The 4th sentence should be revised to
read, "Mr. Freeman stated that there was a good probability that the water supply was
safe." The rest of the minutes for both meetings were unanimously recommended for
approval.
New Business:
1. Elizabeth Street Drainage Ditch:
Mr. Wywrot reviewed his 1/7/05 memo regarding this ditch. Since IDOT will
be re-directing most of the flow that this ditch carries when Route 47 is
reconstructed, he recommends waiting until then before doing anything
permanent. Mr. Schnitz asked when IDOT would be doing that work; 5 — 10
years maybe? Mayor Prochaska said the City would use this problem as another
reason to have DOT bring their Route 47 project to construction sooner. All 3
residents expressed concern about their neighbor Harold who is always
dumping brush and grass clippings into the drainage swale. Apparently Harold
feels this is an environmentally sound practice, but it also tends to block the
drainage path and cause flooding and erosion problems upstream. The
neighbors have talked to him about it to no avail. Mr. Dhuse said that he had
checked the plats for this area an could not find any dedicated drainage
•
Page 2 of 5
easements for the ditch. Mayor Prochaska asked Mr. Wywrot to consult with
City Attorney Wyeth regarding the blocking of the swale. Mayor Prochaska
directed Mr. Dhuse to evaluate the ditch this coming spring and place erosion-
control measures where possible.
Presentations: Southeast Water Works System Extension by Engineering
Enterprises
Mr. Freeman explained that the purpose of the system analysis was to
determine locations of pressure zone boundaries, storage facilities, wells, large
diameter distribution mains, and booster/pressure reducing stations. By having
this analysis readily at hand, the City can discuss water improvement needs
with developers and determine what should be constructed as development
occurs. Mayor Prochaska asked why a watermain wasn't indicated to cross the
Fox River at Eldamain Road. Mr. Freeman said that due to the high bluffs on
the south side of the river, construction and maintenance of a watermain in that
area would be difficult. It may be possible to construction a crossing at that
location, but without more detailed information it is best to show crossings at
other locations. Alderman Sticka asked what the next step would be for the
analysis. Mayor Prochaska suggested that the analysis become part of the city's
Comprehensive Plan. Mr. Freeman and Alderman Sticka agreed. Mr. Wywrot
said that the analysis should cover the entire town if it is to be part of the
Comprehensive Plan. Mr. Freeman said that much of the analysis for the north
end is already complete, but would need some minor revisions. The committee
directed Mr. Freeman to prepare a proposal to finish the water system analysis
by including the north end of town, and recommended placing that proposal on
the February 15, 2005 Committee of the Whole agenda for discussion.
New Business (cont'd):
2. In-Town Road Program—Additional Engineering Costs
Mr. Wywrot explained the Smith Engineering's contract with the city included
design of a storm sewer system, but did not include lengthy coordination with
the Illinois Department of Natural Resources. Design of the Fox River outfall
has required extensive discussions with IDNR, and this request from Smith in
the amount of$9640 is for that work. The Committee unanimously
recommended that the request for additional costs be approved and that this
item be placed on the February 1, 2005 Committee of the Whole agenda as a
Consent Agenda item.
3. Faxon Road Extension—MFT Appropriation Resolution
Mr. Wywrot explained that the City Council had approved an engineering
agreement with EEI last summer for this work with the intention of using MFT
Page 3 of 5
funds, but did not pass a corresponding MFT appropriation resolution. After
discussing the ramifications of using MFT funds,the staff recommendation is
to pass the appropriation resolution in the amount of$45,500. The committee
unanimously recommended that the MFT resolution be approved and that this
item be placed on the February 1, 2005 Committee of the Whole agenda as a
Consent Agenda item.
4. Dump Truck Purchases
Mr. Dhuse explained that as part of the Public Works Department equipment
replacement and addition schedule, it is time to replace one tandem-axle truck
and also purchase an additional single-axle truck. Ordering this equipment now
will ensure that it is available for snow-plowing next winter. The committee
unanimously recommended that this item be placed on the February 1, 2005
Committee of the Whole agenda for discussion of funding.
5. Street Sweeper Purchase
Mr. Dhuse explained that as part of the Public Works Department equipment
replacement and addition schedule, it is time to purchase a street sweeper. He
has asked City Attorney Wyeth whether the City can purchase the sweeper
through the GSA program, which will save time and money. This sweeper will
cost $150,000 to $180,000, and should last around 15 years. The committee
unanimously recommended that this item be placed on a future Committee of
the Whole agenda for discussion once Attorney Wyeth gives his opinion on the
purchase program.
6. Storm Water Software and Training
Mr. Wywrot explained that our new Subdivision Control Ordinance allows for
developers to utilize computerized methodologies for storm sewer system
design. While EEI currently reviews these designs for the larger
developments, we perform reviews in-house for the smaller developments and
need to have the capability to review computerized designs. There are two
software programs that dominate the market,those being Pondpack and HEC-
HMS. Pondpack is a privately developed software package, while HEC-HMS
was created by the US Army Corps of Engineers. Mr. Wywrot had not planned
on choosing HEC-HMS because it is relatively new software and he had heard
that it still had to have some"bugs" worked out of it. Upon talking to EEI in
the last few days, he learned that those bugs have been worked out and that it is
now a reliable and accurate software program. The cost to purchase the
Pondpack software is $2000, with a training seminar cost of another $2000, and
with annual subscriptions totaling about $700 thereafter. The HEC-HMS
software can be obtained at no cost, but training will cost around $1100. There
is a Pondpack training seminar in Chicago this coming May, but there is no
local seminar for HEC-HMS in 2005. Mr. Wywrot recommended choosing the
HEC-HMS software, with training to occur in Denver this coming June. The
Page 4 of 5
Committee recommended that we obtain the HEC-HMS software and purchase
the training in Denver. Since the current budget does not specifically list this
training seminar, this item will be placed on the February 1, 2005 Committee of
the Whole agenda for discussion.
7. Saravanos Property—Earthwork Letter of Credit Reduction #1
8. Heartland Circle—Letter of Credit Reduction #2
9. Kylyn's Ridge Unit 2—Letter of Credit Reduction #2
Mr. Wywrot recommended that these three items be discussed at the same time
since they are similar in nature. He explained that all three developments have
progressed with construction, and that reductions to the letters of credit are
logical. The committee unanimously recommended that Mr. Wywrot's
recommended reductions be approved and that these items be placed on the
February 1, 2005 Committee of the Whole agenda as Consent Agenda items.
10. Countryside Pump Station—IDOT Highway Permit
Mr. Wywrot explained that this is project has frontage on Route 47, with a
driveway directly across from Carpenter Street. Since the project includes
construction within the DOT right-of-way, a highway permit is required. A
corresponding resolution guaranteeing completion of the work is also required
in lieu of a bond. The committee unanimously recommended that this item be
approved and placed on the Committee of the Whole agenda of February 1,
2005 as a Consent Agenda item.
11. Cannonball Trail Roadway Improvements—Change Order#1
Mr. Wywrot explained that this is the final balancing change order for this
project. The net change is an increase in cost of$4572.06. The largest overrun
was for landscape-related work. The project included an overlay and paving of
shoulders, and the increase in pavement height and shortening of the parkway
embankment width resulted in much steeper embankment slopes than
anticipated. We instructed the contractor to import additional topsoil to
moderate the parkway embankment slopes, resulting in additional costs for
topsoil and creating a larger area to be re-seeded. The committee unanimously
recommended that this item be approved and placed on the Committee of the
Whole agenda of February 1, 2005 as a Consent Agenda item.
12. Rob Roy Creek Interceptor Contract#2—IDOT Highway Permit
Mr. Wywrot explained that this project crosses Route 34, and is similar to the
permit request for the Countryside Pump Station. We don't have the actual
permit application yet; DOT has to revise it to change the name of the
applicant from YBSD to the city. The committee unanimously recommended
that this item be approved and placed on a future Committee of the Whole
agenda as a Consent Agenda item once the permit application form and
corresponding resolution is received.
Page 5 of 5
Old Business:
1. Aux Sable Creek— 100 year storm release rate
Mr. Wywrot explained that we have asked the county to take the lead on this
matter to see if the Rempe-Sharpe study commissioned by Joliet is accurate and
reasonable. Yorkville would participate in funding the review of that study. Mr.
Wywrot will check with the county to see if they are going to proceed and
report back to the Public Works Committee at next month's meeting.
Additional Business:
1. Mayor Prochaska asked that the Public Works Department clear snow from the
sidewalk along the west park in Fox Hill. There is a school bus pick-up at this
location and he has received calls from concerned parents about their children
having to stand in the street while waiting for the bus. Mr. Dhuse said that he
was aware of this problem and the sidewalk has already been cleared.
2. Mr. Dhuse said that if any aldermen had projects that they wanted to get done
next year they should let him know and he will try to incorporate them into
next year's budget. Alderwoman Burd asked about constructing brick paver
cross walks at some locations downtown. Mr. Dhuse will check on the type of
pavers available. Alderwoman Burd also asked if the gravel area just north of
the grain elevators on Mill Street could be paved. Mr. Dhuse said that this
property was owned by Illinois Railnet. Alderwoman Burd said that a joint
agreement could be worked out with the railroad company.
3. Chairman Alderman Besco commented that the Public Works Department did a
good job of plowing after this past weekend's snowstorm.
The meeting was adjourned at 8:23pm.
Minutes By: Joe Wywrot
•. h
I
`,fit° c�T o United City of Yorkville Memo
i 11 . ' 800 Game Farm Road
EST.grl " ° 1836 Yorkville, Illinois 60560
�- Telephone: 630-553-8545
.p m ` p Fax : 630-553-3436
`CE V'Y
Date: February 22, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: Liz D'Anna, Deputy City Clerk )
Subject: Countryside Pump Station—Bid Results
Bids were received on February 18, 2005 at 11am for the referenced project. This project
consists of the construction of a 6.0 MGD pump station on the west side of Route 47 near
Carpenter Street. The following bids were received:
River City Construction Co. $1,553,426.00
10631 Wolf Drive
Huntley, Illinois 60142
Manusos General Contracting, Inc. $1,569,900.00
91 Christopher Way
Fox Lake, Illinois 60020
Whittaker Construction& Excavating, Inc. $1,609,760.00
105 Park Street
Earlville, Illinois 60518
J.J. Henderson& Son, Inc. $1,743,545.00
4288 Grand Ave.
Gurnee, Illinois 60031
Kovolic Construction Co., Inc. $1,811,500.00
P.O. Box 939
Franklin Park, Illinois 60131
Maxim Construction Corp. $1,832,925.00
31632 N. Ellis Drive, Unit 111
Volo, Illinois 60073
"D" Construction, Inc. $1,836,250.00
1488 S. Broadway
Coal City, Illinois 60416
Seagren Construction $2,050,500.00
103 N. State Street
Hampshire, Illinois 60140
Engineer's Estimate $1,824,000.00
Attached find Deuchler's letter recommending award of the contract to River City
Construction.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
consideration.
e
WALTER E. DEUCHLER ASSOCIATES INC.
Consulting Engineers
230 WOODLAWN AVENUE • TELEPHONE (630) 897-4651 • FAX (630) 897-5696
AURORA, ILLINOIS 60506
February 21, 2005
Mr. Joe Wywrot
City Engineer
City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
RE: Countryside Pump Station
City of Yorkville
W.E.D.A. Job #788-03014-00
Dear Joe:
As indicated by the attached Big Tabulation, River City Construction, LLC was the low responsive,
responsible bidder. There were no discrepancies in River City Construction's Bid Proposal, with all
acknowledgments and forms submitted in proper order.
Since our office is well aware of River City Construction which enjoys an excellent reputation in the water
and wastewater construction industry,it is very easy for our office to highly recommend acceptance of River
City Construction's Bid.
If you should have any questions or require additional information, please contact the undersigned.
Very truly yours,
WALTER E. DEUCHLER ASSOCIATES, INC.
Robert C. Bauer, P.E.
RCB/mw
Encl.
cc: Tony Graff, w/Encl.
Eric Dhuse, w/Encl.
Dave Behrens, w/Encl.
Philippe Moreau, w/Encl.
• Water Works and Sewerage • Buildings and Structures • Design and Construction
• Streets and Street Lighting • Investigations and Reports • Project Financing
WALTER E. DEUCIILER ASSOCIATES,INC., CONSULTING ENGINEERS,230 S. WOODLAWN AVE.,AURORA,IL 60506
Tabulation Sheet River City Construction Manusos General Whittaker Construction & J.J. Henderson & Son, inc., Kovilic Construction Co,.Iris.,
Co.,10631 Wolf Drive, Contracting,Inc,.91 Excavating,Inc.,105 Park St., 4288 Grand Ave.,Gurnee,IL P.O. Box 939, Franklin Park,
COUNTRYSIDE PUMP STATION,CITY Huntley,IL 60142 Christopher Way,Fox Earlville,IL 60518 60031 IL 60131
OF YORKVILLE, IL; BID DATE Quantity Lake,IL 60020
FEBRUARY 18,2005; 11:00 A.M. $100,000 $75,000.00 $100,000 $125,000 $100,000
Unit Total Unit Total Unit Total Unit Total Unit Total
1. Furnishing and installing
improvements shown on the Plans
exclusive of items no.2.Through no.4
below- Lump Sum $1,526,926.00 $1,537,400.00 $ 1,578,000.00 $ 1,715,950.00 $ 1,783,000.00
2. Allowance for professional street
cleaning Rt.47(per Section 01571)- $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00
3. For removal of unsuitable foundation
material and furnishing and
compacting granular materials below
pipes and structures in accordance
with the Plans&Specs. 150 C.Y. $ 50.00 $ 7,500.00 $ 66.00 $ 9,900.00 $ 42.40 $ 6,360.00 $ 52.50 $ 7,875.00 $ 50.00 $ 7,500.00
4. Sodding per Section 02938 4000 S.Y. $ 3.50 $ 14,000.00 $ 4.40 $ 17,600.00 $ 5.10 $ 20,400.00 $ 3.68 $ 14,720.00 $ 4.00 $ 16,000.00
TOTAL AMOUNT OF BID- $1,553,426.00 $1,569,900.00 $ 1,609,760.00 $ 1,743,545.00 $ 1,811,500.00
•
{
•
1
WALTER E.DEUCIILER ASSOCIATES,INC.,CONSULTING ENGINEERS,230 S.WOODLAWN AVE.,AURORA,IL 60506
Tabulation Sheet Maxim Construction Corp., "D"Construction,Inc., Seagren Construction, 103 N. -'
31632 N.Ellis Dr.,Unit 111 1488 S.Broadway,Coal State St.,Hampshire,IL 60140
COUNTRYSIDE PUMP STATION,CITY Volo,IL 60073 City,IL 60416
OF YORKVILLE, IL; BID DATE Quantity $100,00 $200,000 $110,000
FEBRUARY 18,2005; 11:00 A.M.
Unit Total Unit Total Unit Total Unit Total Unit Total
1. Furnishing and installing
improvements shown on the Plans
exclusive of items no.2.Through no.4
below- Lump Suni $1,812,000.00 $1,810,000.00 $ 2,018,000.00
2. Allowance for professional street
cleaning Rt.47(per Section 01571)- $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00
3. For removal of unsuitable foundation
material and furnishing and
compacting granular materials below
pipes and structures in accordance
with the Plans&Specs. 150 C.Y. $ 51.50 $ 7,725.00 $ 35.00 $ 5,250.00 $ 50.00 $ 7,500.00
4. Sodding per Section 02938 4000 S.Y. $ 2.05 $ 8,200.00 $ 4.00 $ 16,000.00 $ 5.00 $ 20,000.00
TOTAL AMOUNT OF BID- $1,832,925.00 $1,836,250.00 $ 2,050,500.00
(
.c0o Cary United City of Yorkville Memo
Public Works Department
EST. gill 1836 800 Game Farm Road
P -r w Yorkville, Illinois 60560
4;4 Telephone: 630-553-4370
<<E Fax: 630-553-4377
Date: February 15, 2005
•
To: Joe Besco, Chairman
From: Eric Dhuse, Director of Public Works z.
CC:
Subject: Proposed Parkway Tree Policy
Joe,
Here is the first draft of the proposed parkway tree policy. I would like to place this on the
public works meeting agenda for February 28, 2005. If you have any questions, please let me
know.
► T
PUBLIC WORKS DEPARTMENT
Parkway Tree Maintenance
Procedures and Policies
The Director of Public Works is responsible to manage, monitor, oversee all
services, programs and projects that are associated with parkway tree maintenance within
the United City of Yorkville's corporate boundaries and located on the City's Rights of
Ways.
Parkway Tree Removal
Removals are performed by the City Crews unless the condition requires a private
contractor specialize in climbing or has specialized equipment (clam truck).
a. Potential removals are recognized by:
1. Residential requests by telephone, or a representative (alderperson)
to Public Works. Office staff is notified then completes a typed
service request forum distributed to the Street Crew Chief to
investigate.
2. Request by City employees upon notification from visual
observance.
3. Request by the United City of Yorkville Police Department upon a
request from a resident, motorist, pedestrian, merchants or visitors
to the community.
b. Removals are determined:
1. Hazards- hazards are defined as of creating or have the potential
to cause personal injury to humans or animals; damage to
structures, vehicles, and other plants/vegetation.
2. All removals must be creating a hazard or the potential to cause
injury or damage.
3. Diseased trees have the potential to spread a disease to other
plants, trees, and vegetation.
4. Dead tree. 40%or more of the tree is dead.
5. Trees that are hollow and have the potential to fall.
6. If any tree located on the City's right of way falls into any of the
above conditions, the tree is then classified for removal and is
assigned a degree condition.
■ Class 1 is immediate hazard; removed as soon as possible.
f AFT
■ Class 2 is low hazard, no immediate hazard: remove within
10 workdays.
■ Class 3 is NON-hazardous tree; removal when time allows.
7. The Director of Public Works must authorize all removals prior to
being added to the removal list.
d. Notification of the affected resident or customer:
1. The Street Foreman will notify the affected party of the results from
the inspection and the City's recommendation.
2. If contact can not be made a certified letter will be sent notifying the
Owner of record citing the necessary reasons for removal.
e. Resolution of discrepancy with affected party or resident.
1. If the affected party is resistant to the City's recommendation, and
then the City will hire a consultant that is qualified to inspect,
provide results and acceptable solutions. A Certified Arborist is
the most qualified professional position.
2. After the consultant has performed the inspection and provided
recommendations, the Street Foreman will meet with the Director
of Public Works to discuss the situation and the possible City
recommendation.
3. After consulting with Director of Public Works, the Street
Foreman will draft a letter to the affected party identifying the
consultant's inspection, the results of the inspection, the acceptable
solutions, the City's recommendation and the time schedule to
resolve the tree issue if it is required. This letter is to be copied to:
• Director of Public Works
• City Administrator
• Mayor
• City Attorney
• The affected Alderpersons
f. Consultation by a Certified Arborist
1. Until the City has a Certified Arborist on staff, the City shall
utilize a qualified consultant that is a Certified Arborist to provide
information and suggestions regarding vegetation when City staff
is unable to identify do so.
2. A Certified Arborist shall be used for consultation in the event
there is discrepancy with an affected party that does not agree with
City staffs recommendation.
g. Tree removal process, personnel involved, stump removal and backfilling.
NAFT
1. All personnel shall be trained prior to performing any tree removal
duties.
2. A qualified and properly trained tree topper shall be on site for a tree
removal requires the use of a bucket truck.
3. All United City of Yorkville safety policies and procedures shall be
strictly used and enforced at all times.
4. All United City of Yorkville Personnel Manual policies and
procedures shall be strictly used and enforced at all times.
5. Prior to beginning the tree removal job task, the crew leader shall
attempt to notify the affected party of the scheduled activity, the
process involved and of any inconviences that may occurred to the
affected party.
h. Planting of replacement trees.
1. Any time a tree is removed on the City's right of way; City staff
must inspect the possibility of planting a new tree in a location near
the tree removal.
2. All potential new tree plantings must still conform to the Parkway
Shade Tree Planting Specifications.
II. Parkway Shade Tree Planting
a. The City recognizes potential tree planting by:
1. Residential requests by telephone or by a representative
(alderperson) to Public Works.
2. Requests by a City staff employee upon visual observance.
3. From parkway tree removals. New plantings are a priority at removal
sites if possible.
b. Tree planting sites are determined by:
1. All Sites must be located on the City owned property or City's right
of way.
c. Potential planting requests and sites are determined:
1. All requests are typed on service requests forms by office personnel
and distributed to the Director for inspection. The Street Foreman
will inspect all potential sites for a final recommendation based upon
the City's tree planting specifications.
2. The Director is qualified to inspect and make final recommendations.
d. City Personnel:
1. United City of Yorkville safety policies and Personnel Manual
policies shall be strictly used and enforced at all times.
DRAFT
d. Notification of the affected party or resident.
1. The Director or designee shall notify the affected party of the results
2. Upon arriving at the planting site, the designated crew leader will
attempt to notify the affected party, if no response or the attempt
fails due to the affected party not being available, the crew is
authorized by the Director to plant the tree.
e. Plant varieties
1. All plant varieties are in accordance with the United City of
Yorkville's Landscape Ordinance.
2. All varieties selected are the most adaptable, acceptable and
recommended for parkway use in this geographical region.
3. Varieties may change as new strains and research develops.
f. Contractors
1. Contractors may be hired by the City to perform tasks in accordance
with established planting specifications.
2. The use of a Certified Arborist and the services of Morton's
Arboretum shall be utilized as needed by City staff
III. Parkway Tree Pruning/Trimming
Properly trained City crews perform pruning. All staff has received proper
pruning/trimming method training by a Certified Arborist and re-trained annually.
a. The City recognizes potential pruning/trimmings:
1. Residential requests by telephone or by a representative
(alderperson) to Public Works. An office staff personnel completes
a typed service request form and distributes to the Street Foreman.
2. Request by City personnel upon visual observance.
3. Requests by the Yorkville Police Department.
b. The City determines pruning/trimming by:
1. Limbs/branches that creating a hazardous condition or a safety issue
are the first priority.
• Sight Obstructions
• Pedestrian obstructions
• Motorists' obstructions
• Dead, diseased limbs
• Limbs that are damaging a structure
• Limbs/branches obstructing electrical lines
• Limbs/branches obstructing street lights
DRAFT
2. Corrective pruning/trimming is performed will time allows, typically
after the hazards are completed. Corrective method is to promote
healthy growth of the trees, not eliminate any hazards.
3. All scheduled pruning/trimming must be authorized by the Street
Foreman prior to pruning/trimming any City tree.
c. City staff members that perform the investigate and determination:
1. The Street Foreman receives the completed service request foiin
from the office personnel. He then inspects the request and then
makes a determination based on the above criteria. If he needs
assistance, he consults with the Director of Public Works.
2. The Director can and periodically investigates service requests for
trimming tasks.
d. What pruning/trimming standards does the City use?
1. The standard the City has adopted and utilizes the "Standard Practice
for Trees, Shrubs and Other Woody Plant Maintenance Standard
ANSI A300" or the most recent ANSI standard.
2. All pruning/trimming must strictly conform to this ANSI A300
Standard. No deviations shall be allowed without receiving prior
authorization from the Director.
e. Notification of the affected party or resident.
1. The Street Foreman will notify the affected party of the results of the
inspection and the City's recommendation and schedule.
2. Upon arriving at the pruning/trimming site,the designated crew
leader shall make an attempt to contact the affected party prior to
starting the job task. If the affected party does not respond or is
unavailable, the crew is authorized by the Director of Public Works
to perform scheduled task.
f. Resolution of discrepancy with affected party or resident.
1. If the affected party is resistant to the City's recommendation, and
then the City will hire a consultant that is qualified to inspect,
provide results and acceptable suggestions. A Certified Arborist will
be used to provide a professional diagnosis.
2. After the consultant has performed the inspection and provided
recommendations, the Street Foreman will meet with the Director of
Public Works to discuss the situation and the possible City
recommendation. At this time the Director of Public Works and the
Street Department Foreman will make a decision.
3. After consulting with the Director of Public Works, the Street
Foreman
DRAFT
will draft a letter to the affected party, identifying the consultant
inspection, the results of the inspection, the acceptable solutions, the
City's recommendation and the time schedule to resolve the tree
condition if it is necessary. This letter is then copied to:
• Director of Public Works
• Mayor
• City Administrator
• City Attorney
• The affected Alderperson
g. Contractors
1. Contractors may be employed by the City to perform
pruning/trimming in accordance with specifications established by
the United City of Yorkville.
2. Contractors shall perform in accordance with all United City of
Yorkville policies and procedures.
h. City-wide Parkway Tree Pruning/Trimming and Small Tree Pruning Program
1. Established a City-wide, continuous pruning/trimming and a small
tree pruning program designed to promote proper tree growth and to
eliminate existing and potential hazards. The program is designed to
complete a City-wide cycle every 5-10 years. The program will
utilize contractors if necessary to ensure that the program maintains
schedule integrity.
2. The Yorkville City Council authorized and approved the startup of
the proposed program.
3. The City will perform notification of affected parties. Informational
notices will delivered to each home or affected party explaining the
program; why pruning/trimming is important &needed; the
pruning/trimming methods that will be used and the personnel that
will performing this program. The notice shall be distributed to the
affected parties no later than 1 week prior to the startup of the
program in the designated zone to be pruned.
CITY OF YORKVILLE
`l, l '" WATER DEPARTMENT REPORT
� � .. MONTH NOVEMBER04
WELLS
WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE
NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS)
3 1335 463 203 13:136
4 1393 542 186 13.000
TOTAL 26.136
CURRENT MONTH'S PUMPAGE IS 8,010,000 GALLONS MORE THAN LAST MONTH
21 LESS
1,326,000 GALLONS MORE THAN THIS MONTH LAST YEAR
❑ LESS
DAILY AVERAGE PUMPED: 871,000 GALLONS
DAILY MAXIMUM PUMPED: 1,024,000 GALLONS
DAILY AVERAGE PER CAPITA USE: 97 GALLONS
( WATER TREATMENT`
CHLORINE FED: 312 LBS. CALCULATED CONCENTRATION: 1.4 MG/L
FLUORIDE FED: 385.5 LBS. CALCULATED CONCENTRATION: 0.37 MG/L
IWATER QUALITY'
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY
UNSATISFACTORY (EXPLAIN
FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION: 1.01 MG/L
MAINTENANCE !
NUMBER OF METERS REPLACED: 9
1
NUMBER OF LEAKS OR BREAKS REPAIRED:
I NEW CUSTOMERS
lRREESIDENTIAL 54 COMMERCIAL 2 INDUSTRIAL/GOVERNMENTAL
I COMMENTS
111 GRAND RESERVE SUBDIVISION ON LINE, WELL 8 ONLINE, MAIN BREAK COLTON &
SOMONAUK STS.
_ (�- L{_.
=`,sto Co.). United City of Yorkville Memo
J 'r
� �, 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
'�`— Telephone: 630-553-8545
0� 1_ ` o Fax: 630-553-3436
'CCE Lys`'
Date: February 1, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: Eric Dhuse, Director of Public orks 9 '
Liz D'Anna, Deputy City Clerk
Subject: Grande Reserve — IDOT Letter of Understanding
Attached find a Letter of Understanding from IDOT regarding the proposed widening and
traffic signal improvements on Route 34 along the frontage of the Grande Reserve
subdivision. The terms of the letter are similar to other agreements we have with DOT
regarding maintenance of roadways and traffic signals. One new item, however, is that
the city will assume 100% of the maintenance for the Opticom traffic signal pre-emption
equipment that the Bristol-Kendall Fire Protection District has requested at all new
signalized intersections in town.
I recommend that the Mayor be authorized to sign the Letter of Understanding on behalf
of the city. Please place this item on the February 28, 2005 Public Works Committee
agenda for consideration.
w, Illinois Department of Transportation
Division of Highways / District 3
700 East Norris Drive / Ottawa, Illinois / 61350-0697
Telephone 815/434-6131
January 27, 2005
The Honorable Arthur Prochaska
Mayor of Yorkville
800 Game Farm Road
Yorkville, IL 60560
LETTER OF UNDERSTANDING
Permit Application L-8627
US Route 34 and Bristol Ridge Road (Grande Reserve)
Dear Mayor Prochaska:
This letter of understanding serves as a supplement to (DOT's issuance of a
highway permit to the City of Yorkville relevant to the proposed traffic signals
to serve US Route 34 and Bristol Ridge Road (Grande Reserve) in Yorkville.
It is mutually agreed that the City of Yorkville will assume responsibility for
100% of road construction and related traffic signal installation. All work will
be done in accordance with the specifications of the permit.
•
The City of Yorkville will continue its maintenance of watermain, sanitary storm
sewer, sidewalk, highway lighting and appurtenances located behind the curb.
The City of Yorkville will assume 33% the cost and responsibility of providing
electrical energy and maintenance of the said signals, and 100% of the cost
and responsibility of providing electrical energy and maintenance of
emergency preemption, and lighting as indicated below.
Level of Electrical
Intersection Maintenance Maintenance Energy
US Route 34 and Emergency Preemption
Bristol Ridge Road I and Lighting
(Grand Reserve)
State Share 0% 0%
City Share 100% 100%
US Route 34 and
Bristol Ridge Road I Traffic Signals
(Grand Reserve)
State Share 67% 67%
City Share 33% 33%
Mayor Prochaska
January 27, 2005
Page 2
It is mutually agreed that the actual signal maintenance will be performing by
the City of Yorkville, either with its own forces or through an ongoing
contractual agreement.
Upon acceptance by IDOT of the new traffic signal installation(s) included
herein, the responsibility for maintenance and energy outlined above shall
become part of the Master Agreement executed by IDOT and the City of
Yorkville on July 6, 2001.
IDOT retains the right to control the sequence of timing of the traffic control
signals installed at the said intersection.
All current city ordinance, regulating parking, encroachments and
sanitary/storm water drainage along Route 34, shall remain in effect.
Upon completion of the intersection, IDOT will assume responsibility of
maintaining all through and turning lanes of US Route 34. The Department
will also assume maintenance of all curb and gutter adjoining the traffic lanes
of US Route 34.
You will note three copies of this Letter of Understanding are enclosed for your
review. If you are in agreement with these proposals, please affix your original
signature in the space provided on all three copies, retain one for your files
and return two copies to the IDOT District 3 office in Ottawa.
If you have any comments or questions concerning this project, please feel
free to contact Dan Devine of our Bureau of Operations. Mr. Devine can be
reached at 815-434-8505. Your cooperation is appreciated.
Sincerely,
Gregory L. Mounts, P.E.
Deputy Director of Highways
Reaion ro EnQineer
By: Bruce A. Hucker, P.E.
District Operations Engineer
DD:ac
s:\opr\prochaska
Approved:
Mayor Prochaska, City of Yorkville
Date
(..ziC/Tf'
aUnited City of Yorkville Memo
T6
Q - 1. '`' 800 Game Farm Road
EST% ;`_ 1836 Yorkville, Illinois 60560
I
�-� Telephone: 630-553-8545
o�4. Kan
® p Fax: 630 -553-3436
Tf
f �Gowry `*
Date: February 3, 2005
To: Tony Graff, City Administrator
��From: Joe Wyrot CityEngineer -
1'5—
J r
CC: Liz D'Anna, Deputy City Clerk
Subject: Grande Reserve Aquatic Center–Plat of Vacation
Attached find a proposed plat of vacation for the Grande Reserve Aquatic Center. The
Aquatic Center sits on Lot 3003 in Grande Reserve Unit 2, and when the Unit 2 plat was
recorded a blanket public utility and drainage easement and a blanket stormwater
management easement were dedicated over Lot 3003. Since structures are not allowed to
be constructed over easements, the developer is requesting that we vacate the easements
over the 2.7-acre area occupied by the Aquatic Center.
I recommend that City Council approve this plat of vacation. Please place this item on the
Public Works Committee agenda of February 28, 2005 for consideration.
•
•
PLAT O F EASEMENT VACATION P.I,N.: 02-14-458-001
THAT PART OF LOT 3003 IN GRANDE RESERVE UNIT 2,BEING A SUBDIVISION OF PART OF THE NORTH HALF OF SECTION 23 AND PART OF THE SOUTH HALF OF SECTION 14, •
•
TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCORDING TO THE PLAT THEREOF RECORDED JULY 29,2004,AS DOCUMENT NUMBER
OWNERSHIP CERTIFICATE 200400020976,BEING DESCRIBED AS FOLLOWS'. •
COMMENCING AT THE SOUTHWEST CORNER OF LOT 453 IN GRANDE RESERVE UNIT 6,BEING A SUBDIVISION CF PART.OF THE SOUTH HALF OP SECTION 14,TOWNSHIP 37 CITY COUNCIL C E R T I F I C A T E
STATE OF ) NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 17,2004,AS DOCUMENT NUMBER 200400023W7; STATE OF ILLINp6 )
•
5.5. THENCE SOUTH 11 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 3003 A DISTANCE OF 56.83 FEET;THENCE NORTH 78 DEGREES 12 )S.S.
• MINUTES 56 SECONDS EAST 24.90 FEET TO THE PLACE OF BEGINNING',THENCE NORTH 78 DEGREES 12 MINUTES 56 SECONDS EAST 35.02 FEET:THENCE SOUTH 52 COUNTY OF KENDALL) •
• COUNTY OF ) DEGREES 06 MINUTES 53 SECONDS EAST 44.40 FEET',THENCE NORTH 76 DEGREES 03 MINUTES 43 SECONDS EAST 161.52 FEET',THENCE SOUTHEASTERLY ALONG THE ARC '
THIS IS TO CERTIFY THAT MPI-2 YORK MLLE CENTRAL LLC, AN ILLINOIS OF A CURVE CONCAVE TC THE SOUTHWEST,HAVING A RADIUS OF 168.13 FEET,HAVING A CHORD BEARING OF SOUTH 57 DEGREES 00 MINUTES 30 SECONDS EAST,A APPROVED AND ACCEPTED BY THE MAYOR AND CITY COUNCIL OF THE UNITED Cltt OF
• •
DISTANCE OF 324.91 FEET;THENCE SOUTH 5G DEGREES OD MINUTES OC SECONDS WEST 149.0E FEET;THENCE SOUTH 71 DEGREES 37 MINUTES47 SECONDS EAST266.46 TORRALLE,ILLINOIS,THIS__DAY OF _2D___
•
LIMITED LIABILITY CORPORATION. IS• THE fEE SIMPLE OWNER OF THE FEET;THENCE SOUTH 18 DEGREES 22 MINUTES 13 SECONDS WEST 57.71 FEET TO A LINE 10.00 FEET NORTHERLY OF AND CONCENTRIC WITH THE SOUTHERLY LINE OF .
PROPERTY DESCRIBED IN THE FOREGOING SURVEYORS CERTIFICATE AND (1t,
SAID LOT 3003,THENCE NORTHWESTERLY ALONG SAID CONCENTRIC,BEING ALONG THE ARC OF A CURVE CONCAVE TO THE NORTHEAST,HAVING A RADIUS OF 255.00
HAS CAUSED THE SAME TO BE SURVEYED, AND PLATTED AS SHOWN FEET,HAVING A CHORD BEARING OF NORTH 76 DEGREES 34 MINUTES 11 SECONDS WEST,A DISTANCE OF 43.94 FEET TOA POINT OF TANGENCY',THENCE NORTH 71
HEREON FOR THE USES AND PURPOSES HEREIN SET FORTH AS ALLOWED DEGREES 37 MINUTES 58 SECONDS WEST ALONG A LINE 10,00 FEET NORTHERLY OF AND PARALLEL WITH SAID SOUTHERLY LINE OF LOT 3003 A DISTANCE OF 333.47 FEET MAYOR
•• AND PROVIDED FOR BY STATUTE. AND DOES HEREBY ACKNOWLEDGE AND TO A POINT OF CURVATURE,THENCE NORTHWESTERLY ALONG A LINE 10.00 FEET NORTHERLY OF AND CONCENTRIC WITH SAID SOUTHERLY LINE OF LOT 3003,BEING •
• ADOPT THE SAME UNDER THE STYLE AND TITLE THEREON INDICATED. ALONG THE ARC OF A CURVE CONCAVE TO THE SOUTHWEST,HAVING A RADIUS OF 345.00 FEET,HAVING A CHORD BEARING OF NORTH 84 DEGREES 52 MINUTES 37 APPROVED & ACCEPTED
SECONDS WEST,A DISTANCE OF 159.50 FEET.THENCE NORTH 48 DEGREES 32 MINUTES 57 SECONDS WEST 9.61 FEET:THENCE NORTH 13 DEGREES 22 MINUTES 00
SECONDS WEST 237.10 FEET TO THE PLACE OF BEGINNING',SAID PARCEL HEREIN DESCRIBED CONTAIN:2.670 ACRES,MORE OR LESS,ALL IN KENDALL COUNTY,ILLINOIS. UNITED CITY OF YORKVILLE
• •
DATED AT , THIS
BY:
, 177 DATE:
•
• •
DAY OF 20___ TITLE:
• (}_S
MPI-2 YORK VII ED CENTRAL I LC AN ILL INOIS LIMITED LIABILITY CORPORATION `Cy( , -.�
CORPORATION NAME - y CITY CLERK'S CERTIFICATE •
{ /l / STATE OF ILLINOIS ) •
• ^^G AN
J\ j✓ COUNTYOFKENDALL)SS"
RUED N FRONTAGE RD GP• S 1 ". SCALE, 1" =6D' _
SUITE IDD 'i y^{{ YORKNLLE, BY ORDINANCE No._ N --- N I— THE UNITED CITU pF
/� APPROVED AN CCEPTED BY THE MAYOR A D CITY COU CL OF
BURR RIDGE IL 50527 •
��``bb�Pt Id-"'°[ "`Y"'�- }
" � ttF.I-' •
�• / 60 30 O 60 AT A MEETIrv�HELD THIS ___DAY OF ________.2G___
•
•
ADDRESS -.11� \._._ I"4 °vle..tE -. v El UN; j '..}" 1 /.
BY: •
453 >4 i-�'R QUARTER SECTION CORNER
`'T'`-' ( KENDALL COUNTY RECORDER'S CERTIFICATE
STATE OF ILLINOI5 )
452 PA.- POINT OF BEGINNING )S.S.
•
P.0 C. PONT DE COBBENCEMENT COUNTY OF KENDALL)
• ATTEST: �.� " ('�p ., R RAD VS THIS INSTRUMENT_
��V 6 A wS FILED FOR RECORD IN THE RECORDER'S •
•
• CB CHORD BEAR NGVE RECIORDED HE BO01(COUNT a PLATS OIJ PAUL____L K_—M.AND WAS
Y, L NPS,ON THE DAY OF
•
•
A D.,20 _AT _O'CLOCK
•
SECRETARY _---
30.'33 RECORDER OF DEEDS
•
•
GRANDE u� r UNIT CITY CLERK
• �
CERTIFICATE :
'I) ,>_, .� ... ... STATE OF ILLINOIS
EASEMENT HEREBY VACATED
• I, COUNTY CLERK OF KENDALL COUNTY,
/l ILLINOIS, DO HEREBY CERTIFY HAI THERE ARE NO DELINQUENT
G
GENERAL TAXES, NO UNPAID CURRENT TAXES, NO UNPAID FORFEITED
,1�\ TAXES AND NO REDEEMABLE TAX SALES AGAINST ANY OF THE LAND
•
�' INCLUDED IN THE PLAT HEREIN DRAWN. I FURTHER CERTIFY THAT I
L
/i, HAVE RECEIVED ALL STATUTORY FEES IN CONNECTION WITH THE PLAT •
•
HEREIN DRAWN. •
•
1 i�,' GIVEN UNDER MY HAND AND SEAL OF THE COUNTY CLERK AT
1 •
$, I•
YORK MLLE,
•
_ `! \ \ `` ILLINOIS, THIS DAY OF
•
NOTARY CERTIFICATE F \\ 20-_-_
•
• •
STATE OF ) �� -----_... - COUNTY CLERK •
•
COUNTY OF , N/7 A fn o /
Si
I, A NOTARY PUBLIC IN AND FOR t.ry t
• THE COUNTY AND STATE AFORESAID, DO HEREBY CER iIF7 THAT ' 5 •i -� L T ~
b __.----- )
•
STATE OF ILLINOIS
AND •
S.S.
. I " E €
�J COUNTY OF Du PAGE )S
PERSONALLY KNOWN TO ME TO BE THE PRESIDENT AND SECRETARY OF •'"��• I -•< ..•N•::r, a.. N.:2: ^� - _ -
WE, MIDWEST TECHNICAL CONSULTANTS, INC., PROFESSIONAL
_ DESIGN FIRM LAND SURVEYING CORPORATION No. 184 002917,
MPI-2 YORKVILLE CENTRAL LLC, AN ILLINOIS LIMITEDY LIABILITY COMPANY, _ —-"i i DO HEREBY CERTIFY THAT THE PLAT SHOWN HEREON WAS
AS SHOWN ABOVE,APPEARED BEFORE ME THIS DAY AND ACKNOWLEDGED J F PREPARED FROM EXISTING PLATS AND RECORDS AND THAT SAID
THAT AS SUCH OFFICERS, THEY SIGNED AND DELIVERED THE SAID ^o-,�, - {,(} PLAT IS A TRUE ANG CORRECT REPRESENTATION THEREOF. ALL
INSTRUMENT AND CAUSED THE CORPORATE SEAL TO BE AFFIXED THERETO `� -� F ,'. ( DIMENSIONS SHOwN IN FEET AND DECIMAL FART THEREOF.
• AS THEIR FREE AND VOLUNTARY ACT AND AS THE FREE AND VOLUNTARY _ -13 „
ACT OF SAID CORPORATION,FOR THE USES AND PURPOSES THEREIN SET _" d GIVEN UNDER MY HAND AND SEAL IN NAPERVILLE, ILLINOIS. THIS
FORTH. 3RD DAY OF FEBRUARY, A.C., 200...
1 `', ••
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GIVEN UNDER MY HAND AND NOTARIAL SEAL THIS DA7 OF t1` y
^� P,BBEIL W.pT BF4
•
C
• RUSSELL W. , PL . # •
VICE PRESIDENT (LAND SURVEYOR •
.
• LICENSE EXPIRES 11/30/2005 NO.026-032718 ••
•
hRPERVhL0.
• NOTARY PUBLIC•
,DE'BRucKEL`.L
•
BRUCE A. BRUCKELMEYER, F.L.S. #2456 x 6TAYEOF F
PRESIDENT a v, 61 s
• ._,•
- -- -_ _ LICENSE EXPIRES11/30/2006 INFO I%T6KtA
PROE
•
- ' - , MPI-2 YORK NLLE CENTRAL LLC • hHAERV,ILE`y
265-IAD SHEET 1 OF 1
.,\�D C`rb
may. o United City of Yorkville Memo
",,, 800 Game Farm Road
EST __'`' 1836 Yorkville, Illinois 60560
�` Telephone: 630-553-8545
Off '' O
�. Fax: 630-553-3436
Date: February 1, 2005
To: Tony Graff, City Administrator i
\ .,--jk------'
From: Joe Wywrot, City Engineer \,,---\----3T-
CC: Traci Pleckham, Finance Director
Liz D'Anna, Deputy City Clerk
Subject: 2004 Sidewalk Replacement Program— 103 W. Center Street
Attached find a request from Mr. Doug Pierson of 103 W. Center Street to replace the
public sidewalk across the front of his property. Mr. Pierson had approached us last year
about doing this, but at the time he was constructing a new house at this address and
didn't want us to replace it and then possibly have it damaged by his construction
activities. We evaluated the sidewalk at that time and agreed that it was in poor condition
and eligible for the sidewalk replacement program. Mr. Pierson ended up replacing the
sidewalk himself, and is now asking for the city to reimburse him for 60% of that cost.
He had several contractors work on the sidewalk as the house was being built, and
therefore does not have an invoice to document the actual cost. Instead, he has estimated
the cost for each item of work.
The cost of having the city replace the sidewalk would have been $1084.80. Mr. Pierson
is requesting $900. If there are unexpended funds for this budget item, I recommend that
the city reimburse Mr. Pierson $900 for the sidewalk replacement.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
consideration.
i
9
l'72-)`>
Doug Pierson
103 W. Center St.
Yorkville, IL 60560
`553-1745
To whom it may concern:
I am writing this letter to request a partial reimbursement of the cost to replace the public
sidewalk in front of my house. In the fall of 2004, I replaced 80 linear feet of a 4-foot
wide sidewalk, coming to a total of 320 sq.ft. My total cost was $1500. I was told that
the city was offering a 60%/40% payment program, in which the city and the homeowner
will each pay part of the replacement cost. Since I have already paid for the entire
amount for the project, I am making a request for the city of Yorkville to reimburse me
with their portion of the cost to replace the public sidewalk in front of my house.
Sincerely,
LI 0 A
Doug Pierson
02/25/1999 16:55 8154868582 NORTH AMERICAN REALY PAGE 01
Fokr
Doug Pierson
j3-34'36103 W. Center St. fkle,
Yorkville,IL 60506 ,��
553-1745
Estimated Costs for Public Sidewalk:
80 ft.x 4 ft....320 sgfjt.
Excavation $100
Removal of Old Sidewalk $100 - I = 152_0'6
Gravel $100 - ' 7o r.i
Forms $100
Form Labor $200
Finish Labor $400
Concrete $500 - ; sf
TOTAL S 1500
• CO C1
L0:270-
3 3g 5,h�i
c17.1- United City of Yorkville Memo
s j 800 Game Faun Road
EST 1836 Yorkville, Illinois 60560
.� _� Telephone: 630-553-8545
Fax: 630-553-3436
o10.14 County
`te
a
Li<LE ,kv
Date: November 23, 2004
To: Joe Wywrot
From: Jennifer L. Fischer }1
Subject: 2004 Sidewalk Repairs: Request for reimbursement
Doug Pierson of 103 W. Center Street submitted a bill in the amount of$1500.00, for public
sidewalk repairs completed at his residence. Mr. Pierson is requesting that the City reimburse
him 60% of the costs incurred, or 8900.00.
The sidewalks 2004 budget is $35,000.00; R.A. Ubert was paid S19,914.01 for their services.
The November budget for sidewalks is $2916.66, zero of which has been utilized to date.
Based upon the 2004 sidewalk program costs of$2.26/Resident & $3.39/City, the City cost of
the 320sq ft replaced would be $1084.80. This is a savings of$184.80, using Mr. Pierson's
submitted invoice.
With your peimission, I'd like to send Mike Robinson to the site to verify the number of squares
replaced, and submit a request for payment to Accounting. Thank you.
V-21/6 75 _ q1
Q(7..--, ..D United City of Yorkville Memo
J Q �--�. �' 800 Game Farm Road
EST. 1 ____1836 Yorkville, Illinois 60560
_ Telephone: 630-553-8545
\\.® is_1cp
\,
IlkFax: 630-553-3436
lE ,yam
Date: January 7, 2005
To: Mike Robinson, Engineering Technician
From: Jennifer L. Fischer, Engineering Assistant 0%k
1
Subject: Sidewalk Repairs, Request for Reimbursement
Please check the sidewalk quantities & conditions at 103 W. Center Street. The homeowner (Doug
Pierson) replaced the public walk himself, and submitted a request for reimbursement. The request was
--for 80' x 4' of acement walk.
After your confuulation,this can go to PW for approval. Thank you!
Y/, .
I
1
0) co.).
United City of Yorkville Memo
800 Game Farm Road
ESI.gtv Mal 1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
.6� Cowl.. Fax: 630-553-3436
't21'LE ,v‘'
Date: February 1, 2005
To: Tony Graff, City Administrator ii � — —
From: Joe Wywrot, City Engineer
i
CC: Eric Dhuse, Director of Public Works
John Wyeth, City Attorney
Liz D'Anna, Deputy City Clerk
Subject: Non-Residential Landscape Irrigation Policy
Recently we discussed the issue of providing water to irrigate common open space for the
Grande Reserve development. That issue resolved itself when the developer decided to
drill a supply well into the St. Peter aquifer to provide that water. Tapping that aquifer
should not affect either nearby shallow private residential wells or our deeper municipal
wells. We are seeing a trend, however, for non-residential developments such as banks
and restaurants having permanent irrigation systems that tap off the city water system. I
recommend that we develop a policy with respect to irrigation of non-residential
properties. Perhaps the policy should be limited to common open-space only, but I
believe it warrants more discussion.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
discussion.
/ ( Lt
���° 6....\\\?). United City of Yorkville Memo
a
4 �, T 800 Game Farm Road
esr � ,gn1836; Yorkville, Illinois 60560
4 ,` Telephone: 630-553-8528
L` �'` Fax: 630-553-3436
11 '1 �O
Ker�i9.Cot.)„
il<LE ,�v
Date: February 9, 2005
To: Liz D'Anna, Deputy City Clerk
Cc: Harold Martin, Rose Spears j
From: Jennifer L. Fischer, Engineering Assistant ;`je ``'Y ' > 'L-
4
Subject: Public Works Committee Agenda Item: John Robert Ament
Please place 'Approval,for Use as a Historical Street Name: John Robert Ament' on the next
Public Works Committee meeting agenda. According to the Clerk's Office (yellow form)
calendar, it appears the next meeting will be 2-28-05.
This name has been approved by the Human Resource Commission, and is ready to move on to
the next level of the approval process. Thank you!
e
Open Le-ter to the Community
United City of Yorkville's Human Resource Commission
804 Game Farm Road
Yorkville,IL 60560
The Human Resource Commission of the United City of Yorkville has been asked to spearhead a street
naming process for the City. Due to growth, many new roads will need to be named. We believe that there
are many people in our community who could he honored by the City by naming a street in their honor. The
Human Resource Commission is asking for community members to nominate deserving citizens, living or
deceased for this honor. Guidelines are listed below:
1. Streets should be named after a citizen or family, whether living or deceased; important event;historical location or
company.
2. If living, the person being recognized should be consulted. If deceased, the family should be consulted.
3. In order to be considered, persons should have lived in the city or have made a major historical contribution to the
community. Major contribution is defined as a significant contribution to the community, which has enriched or
improved the community and the people living in the community.
4. This person's general reputation shall have been above reproach.
5. This major contribution could be accomplished through financial means, active work or leadership in the community.
6. In order to be considered, a person must have completed the contribution for which he or she is being recognized.
7. Any citizen of the United City of Yorkville or from outside the community can nominate a person's name as a street
name.
8. Compilation of the list of names will be ongoing, new names will be added to the recommended list at least annually.
9. All nominations will bereviewed by the Human Resource Commission, which will make recommendations to the City
_Council.
10. All street names will be reviewed by the City Engineer,KenCom, and the U.S.Post Office to avoid duplications.
11. Developers must use a minimum of one name from the recommended list unless determined otherwise by the City
Council.
12. Priorities may change,based on recommendations from the Human Resource Commission.
13. Decisions regarding street names will be made by the Yorkville City Council and its decisions will be considered final.
Street Name Nomination
Person being Nominated ) ,O- s,U._ )1c)&� rYi2iY?.-1
Last known Address: Phone Number:
Reason for being nominated:
Tl
\,Tame of Nominator: Phone Number:
Nominator Address:
Annual Renori—Nurna.n Resource Commission— Ri27/02 — Page 7
11/30/04
STREET NAME NOMINATION
PERSON BEING NOMINATED: JOHN ROBERT AMENT
9075 Pennman Road
Yorkville, IL 60560
630-553-7731
REASON FOR NOMINATION:
Mr. Ament was responsible for initiating the first Boy Scout Troop in Yorkville over 70 years
ago. During the depression, Paul Taylor of Aurora and Mr. Ament agreed that the Yorkville-
Bristol community must provide a valuable club for the young men of Yorkville. The first
troop comprised of 12 young men.
Mr. Ament served in the Armed Forces as a Combat Engineer for 35 months. He was
stationed in Europe for 26 months. As a combat engineer, some of his additional
responsibilities were map and compass reading. His platoon built bridges in France to the
Ryan River, under the supervision of General Patten.
He served as Township Supervisor for 12 years
President of FS for 20 years
4-H Leader for 10 years
Since he was a young boy, Mr. Ament farmed (dairy, sheep, cattle, horses, etc.)
He was a parts manager for Homer Dixon's store for several years
Yorkville National Bank employed him for 12 years
In 1835 his great, great grandmother (Harris family) and grandfather, Edgar Ament, were the
first white couple to be married in Kendall County. Due to a local Indian tribe disturbance,
shortly after their wedding ceremony, the newlyweds took cover in a fort located in Plainfield
for their honeymoon.
NAME OF NOMINATOR: Rose Spears
107 Center Parkway
Yorkville, IL 60560
630-553-8371
There is a road named "Ament Road". This road was named in honor of his early ancestors.
However, due to Mr. John Robert Ament's own accomplishments, I would like to suggest his
being considered and approved with a variation of his name (John Robert, Robert, JR, etc.)
considered for a historical street name.
APPROVED HISTORICAL STREET NAMES
MASTER LIST
RESERVED OR
HISTORICAL NAME EXISTING AVAILABLE DEVELOPMENT NAME USED
Benjamin Franklin Alden Alden Benjamin, Franklin Grande Reserve
John Robert Ament(pending approval) John, Ament. Robert John:Fox Hill,Cimmaron;Ament:County
Andrew H. Arnold Andrew, Arnold
ldenta Austin Austin Identa Fields of Farm Colony
Joyce Barrett Joyce, Barrett
Jo Anne Behrens Jo Anne, Behrens
Elias A. Black Elias, Black
Jacob P. Black Jacob Black County
William T. Boston William Boston County
Tom Cross Tom, Cross
Gerald Dalton Dalton Gerald Longford Lakes
Rulief F. Duryea Rulief, Duryea
Bud Farren Bud Farren County
Chancy Goddard Chancy, Goddard
William Goddard William Goddard County
J. Dennis Hastert Hastert Dennis Grande Reserve
Dwayne Bud Hayden Bud, Hayden Dwayne Bud: County; Hayden: Pr. Mdws
Albert M. Hobbs Hobbs Albert Grande Reserve
Franklin M. Hobbs Hobbs Franklin Grande Reserve
Titus Howe Titus Howe Autumn Creek
Dallas Ingemunson lngemunson Dallas Raintree Village
Luther J. Jeter Jeter Luther Grande Reserve
Daniel C. Johnson Daniel, Johnson **x*****************A*AAA*AAAA**** Danielle: Farm Colony; Johnson: City
Jesse Ketchum Jesse, Ketchum
Albert H. Litchfield Litchfield Albert County
Elden Madden Madden Elden Autumn Creek
John Marshall John Marshall Fox Hill, Cimmaron Ridge
James Mc Clellan, Sr. Mc Clellan James Grande Reserve
Dr. Robert Alexander Mc Clelland, Sr. Robert, Mc Clelland Alexander Robert: County, Mc Clellan: Gr. Reserve
James Mc Clellan Gale Mc Clellan James, Gale Grande Reserve
Robert Mc Murtrie Robert Mc Murtrie County
Justus Nading Justus, Nading *AAAAAAA4AA*******A AAAA*Ak******** Justice in Gr. Reserve; Naden in City
Jack Purcell Purcell Jack Blackberry Woods
Edward Symes Lang Richardson Edward,Symes,Lang,Richardson
George D. Richardson George, Richardson
Esther F. Riley Esther, Riley
Lewis C. Riley Lewis, Riley
William D. Thomas William Thomas County
Absalom Townsend Seely Seely Townsend, Absalom Seeley in Grande Reserve
John Short, Sr. John, Short *****AAA*************..*,.AAAA****** John:Fox Hill,Cimmaron;Short: Hide-A-Way
Susan E. Surre Short Short Susan, Surre Hide-A-Way Lakes
Richard Undesser Richard, Undesser
Dr. Calvin Wheeler Wheeler Calvin County-Yorkville Business Park
Ellsworth Windett Ellsworth, Windett *AAAAAAA*AA*********************-** Ellsworth: Gr. Reserve;Windett:Wind. Ridge
2/9/05
$� United City of Yorkville Memo
— 800 Game Farm Road
EST � � 1836 Yorkville, Illinois 60560
_� Telephone: 630-553-8545
a Itf
co-; 0 Fax: 630-553-3436
Kmcz9 Cc.mtN.
Kai
4[ EtiL'y
Date: February 11, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: Eric Dhuse, Director of Public Works
Liz D'Anna, Deputy City Clerk
Subject: 500MG Water Tower Painting
We are proposing to re-paint our 500,000 gallon water tower this year, and are proposing
that we budget S220,000 in FY 05/06 for this project. We are also proposing that we bid
this project soon to get better pricing. The bid opening would occur on March 25, 2005,
but actual work would not begin until after May 1, 2005.
The bid package is nearly complete, with the only remaining item being possible
revisions to the logo. Attached find a drawing of the logo that we proposed. This is
identical to the logo painted on our three newest towers, with the exception of the font-
style for"YORKVILLE". All of our towers currently have an Arial font. We are
suggesting switching to a Dutch801 XBd BT font. In checking the dimensions of the two
fonts, the Dutch font needs about 5 more feet in length than the Arial, and actually should
be 60 feet in length for proper spacing. In order to make the entire word readable,
however, it needs to be shortened so it doesn't wrap around too much of the tower bulb.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
consideration.
55'
i_ 4A „:„,„
::. ._ ,. a ;:a
i
9' 8' � 7'
•
7
YORKVILLE Arial
YORKVILLE Arial Black
V 0 R KKV I L L E Lucida Console
YORKVILLE Dutch801 XBd BT
J_ VUIIIIIE Vineta BT
`4.D C/Ty
o gain United City of Yorkville Memo
,, '" 800 Game Farm Road
EST. '" 1836 Yorkville, Illinois 60560
,, - ` Telephone: 630-553-8545
o9 - p Fax: 630-553-3436
Date: February 17, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer 13
CC: John Wyeth, City Attorney
Liz D'Anna, Deputy City Clerk
Subject: In-town Road Program—IDNR Storm Sewer Easement
Attached find one copy of the proposed easement from the Illinois Department of Natural
Resources for the storm sewer outfall we are planning to construct this coming spring as
part of the in-town road program. Smith Engineering has been working closely with
IDNR to design an outfall that meets both our needs and the DNR's requirements. The
design takes the future Glen Palmer Dam improvements into account.
I have reviewed the document, and while the legal description for the easement is pretty
vague, it's adequate enough for the DNR so it should be acceptable for our purposes.
Smith Engineering is preparing a separate plat of easement that will show the exact
location of the easement, and we can attach it the easement document when we return it
to the DNR.
The language on Page 8 at first seems to conflict with the concept of granting a
permanent easement, because it states that the easement will expire in one year. Upon
further review, however, it states that what is expiring is the right of access for
construction (in other words, a temporary easement). Taken in that light, I feel that the
language is acceptable.
Please place this on the Public Works Committee agenda of February 28, 2005 for
consideration.
Illinois Department of
Natural Resources Rod R Blagolevich, Governor
One Natural Resources Way • Springfield, Illinois 62702 1271 Joel Brunsvold, Director
— !-- - http://dnr.state.il.us
January 27, 2005
United City of Yorkville
Attn: Joseph Wywrot
800 Game Farm Road
Yorkville, Illinois 60560
Re: Fox River(Glen Palmer Dam)
License No.
Dear Mr. Wywrot:
An extended license has been prepared which will allow the United City of Yorkville to occupy a parcel of
land at the Yorkville Dam A/K/A Glen Palmer Dam to construct,operate and maintain a storm sewer outfall
to the Fox River near Liberty Street. Please have all three copies of the Extended License Agreement signed
by an authorized representative of United City of Yorkville and complete the Signature Authorization Form
attached to the agreement as Exhibit A. Include your phone number and an emergency phone number in
paragraph 18 of the extended license, and enter your FEIN Number in the space provided.
Return all copies to the Department of Natural Resources,Division of Concession and Lease Management,
Legal Agreements Section, One Natural Resources Way, Springfield, IL 62702-1271. Once the signed
agreements has been received and approved, a fully executed agreement will be returned to you.
If you have any questions regarding the enclosed agreement,please contact this office at 217/782-0179.
• -
'.trick Johnson
Division of Concession and Lease Management
Enclosures
cc: Terry Burke, Site Superintendent
Loren Wobig, Planning
New-Fox River-United City of Yorkville-licenseletter-jan05.wpd
Printed on recycled and recyclable paper
• Agreement Number:
Site Name: Fox River
Location Code: 80-6398-1
STATE OF ILLINOIS
•
DEPARTMENT OF NATURAL RESOURCES
EXTENDED LICENSE AGREEMENT
THIS AGREEMENT is entered into by and between the STATE OF ILLINOIS, DEPARTMENT
OF NATURAL RESOURCES (hereinafter referred to as "IDNR") and UNITED CITY OF YORKVILLE,
(hereinafter referred to as "LICENSEE");
WITNESSETH:
WHEREAS, IDNR has jurisdiction over the real estate hereinafter described; and
WHEREAS, the property herein described will not impede future site for development by IDNR;
and
WHEREAS,both parties understand that the transfer or assignment of this Agreement in any manner,
by operation of law or otherwise,or the subletting of the subject property may not be accomplished without
the written consent of IDNR; and
WHEREAS, IDNR is authorized and empowered to enter into this License Agreement pursuant to
and under the Statutory authority of 20 ILCS 805/805-260; and
WHEREAS,LICENSEE is authorized and empowered to enter into this Agreement and to perform
the covenants and promises herein made and undertaken by virtue of the signature authorization attached
hereto as Exhibit A:
NOW THEREFORE:
For and in consideration of the mutual covenants and undertakings herein contained,and other good
and valuable consideration, the sufficiency of which is hereby acknowledged, IDNR hereby licenses to
LICENSEE the IDNR land shown on the attached Exhibit"B" and hereinafter designated the PREMISES,
which is legally described as follows:
•
A strip of land 20 feet in width, located in Section 33, Township 37 North,
Range 7 East of the 3`d Principal Meridian in Kendall County.
• It is understood and agreed that IDNR is not making any representations with respect to the condition
of the title or boundaries of the PREMISES,and, accordingly,IDNR shall not be held liable for any damages
or liabilities resulting from any actions, legal or otherwise, that arise because of any adverse claims
concerning the title or boundary of the PREMISES.
The term of this License Agreement shall commence on the date of execution and shall continue in
force unless terminated or revoked as provided for herein.
In consideration of the mutual benefits accruing to each party under this Agreement and the expenses
to be incurred by LICENSEE in the performance of the duties agreed upon herein. LICENSEE shall not be
required to pay a license fee for the use of the PREMISES authorized in this agreement
IT IS FURTHER AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS:
1. PURPOSE: LICENSEE may use and occupy the PREMISES to construct operate and maintain
a storm sewer outfall only, it being specifically understood that the PREMISES shall not be used for the
burning of refuse, deposition of debris or other material, or for any unsanitary or unhealthful purposes by
LICENSEE in the use or occupancy of the PREMISES. Any other uses of the PREMISES, and all plans in
connection herewith, shall be subject to the prior written approval of IDNR. An unauthorized or
impermissible use of the PREMISES may be deemed by IDNR to be a material breach of this Agreement.
2. OPERATION AND MAINTENANCE: LICENSEE shall in no way alter or modify any existing
structure(s) located on the PREMISES,nor shall LICENSEE modify the land within the PREMISES,except
for ongoing tillage and cultivation,without the prior express written consent of IDNR.If LICENSEE wishes
to make any such alterations and/or modifications, LICENSEE shall first contact IDNR's Division of
Resource Review(217/785-5500)to ensure compliance with applicable statutes and regulations including,
but not limited to, consultation requirements of the Illinois Endangered Species Protection Act, 520 ILCS
2
10/11, and the consultation,mitigation and compensation provisions of the Interagency Wetland Policy Act
of 1989, 20 ILCS 830/1-1 et seq., and with the State Agency Historic Resources Protection Act. Nothing
herein contained shall be construed to mean that IDNR shall be responsible for compliance with all
applicable State or Federal statutes and regulations; that responsibility shall remain with LICENSEE.
LICENSEE shall not, in any manner, obstruct the programs of IDNR. It is understood and agreed
that IDNR reserves the right to require LICENSEE to remove, relocate or modify any structures,
improvements or facilities upon, under or across the PREMISES, at LICENSEE's sole expense, if IDNR
determines, in its sole discretion, that such actions are appropriate and necessary to preserve the integrity,
character, function or use of the PREMISES.To the extent IDNR has surplus,vacant land available, IDNR
shall provide suitable replacement lands for use by LICENSEE in the event of any relocation pursuant to this
Section.
Maintenance of LICENSEE's facilities within the PREMISES and repair of any damage caused by
LICENSEE to the PREMISES shall be the responsibility of LICENSEE and shall be subject to the reasonable •
direction and approval of IDNR. Any maintenance activities of LICENSEE, including all excavation and
vegetation management activities, shall be preceded by advance notice to the IDNR Emergency Contact and
shall be done in a manner which complies with any special concerns of IDNR. Such concerns may include,
but are not limited to, requiring the scheduling of such activities to be compatible with anticipated activities
of IDNR or its invitees or licensees and restricting the seasons, types, extent and methods'of vegetation
control employed by LICENSEE. LICENSEE shall be responsible for the prompt payment of any and all
utility bills for services provided to LICENSEE at the PREMISES.
3. CONDITIONS OF PREMISES: IDNR makes no guarantees or assurances regarding the
condition of any improvements situated on the PREMISES.
4. SITE INSPECTION FOR UTILITIES: LICENSEE acknowledges that it has inspected the
PREMISES for transmission of oil, gas, utilities, etc. by other persons across said PREMISES, and is
3
accepting the PREMISES with no representation or warranty as to prior or existing use or condition of said
PREMISES.
5. RESERVED RIGHTS: This Agreement is nonexclusive and IDNR reserves the right of ingress,
egress and usage of the PREMISES, and the right to grant leases, permits, or rights-of-way in and to the
PREMISES to the extent that they are not incompatible with the uses authorized herein.
6. LAWS AND REGULATIONS: LICENSEE, in the use and occupancy of the PREMISES, shall
comply with all applicable requirements of all laws, ordinances, rules and regulations.
7. INDEMNIFICATION: LICENSEE will indemnify and hold harmless, protect and defend, at
LICENSEE's own cost and expense,IDNR, its property, agents, employees, assigns, successors,transferees,
licensees, invitees, or other persons or property standing in the interest of the State of Illinois, from any and
all risks, suits, damages, expenses or claims to the extent caused by the negligence of LICENSEE or arising
in any way from the granting of this License, except to the extent caused by the negligence of IDNR. This
shall not be construed to limit the legal remedies otherwise available to LICENSEE in defense against
damage claims brought by third parties. If this Agreement is with a governmental unit only, it is understood
and agreed that neither party to this Agreement shall be liable for any negligent or wrongful acts either of
commission or omission of the other party unless such liability is imposed by law.
8. TAXES: Upon notice to LICENSEE of the amount(s)due,LICENSEE shall pay and discharge,
when due and payable, LICENSEE's proportionate share of any real estate taxes, assessments, and other
governmental charges which may be levied, assessed or become liens upon the PREMISES or any part
thereof, and any taxes and licenses growing out of or in connection with LICENSEE's operation of its
facilities upon the PREMISES during the term of this Agreement with respect to any tax year,or any portion
thereof; provided, however, that no law or regulation postponing the date of payment of such taxes,
assessments, or charges until after any termination of this Agreement shall relieve LICENSEE of
4
LICENSEE's obligation to make such payment.LICENSEE shall,at any time upon request of IDNR,exhibit
to IDNR for examination receipts of payments of all such taxes, assessments and charges.
9. DISCRIMINATION: IDNR and LICENSEE shall not discriminate unlawfully on the basis of
race, color, sex, national origin, age or handicap in admission to, or treatment or employment in, programs
or activities.
10. CERTIFICATIONS: LICENSEE certifies that neither LICENSEE nor its officers nor employees
have been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois,nor has
LICENSEE made an admission of guilt of such conduct which is a matter of record, nor is LICENSEE
otherwise barred from being awarded a contract or subcontract under Section 10.1 or 10.3 of the Illinois
Purchasing Act.LICENSEE certifies that neither LICENSEE nor its officers nor employees have been barred
from bidding on this contract as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of
1961. LICENSEE certifies that neither LICENSEE nor its officers nor employees are in default on an
educational loan as provided in Public Act 85-827.
11. ENVIRONMENTAL: LICENSEE shall not trim or cut any trees or shrubs, alter or impede
water flowage, apply chemicals or disturb the terrain in any manner without prior approval of IDNR.
12. RESTORATION OF PREMISES: LICENSEE shall restore any disturbances of the PREMISES
caused by LICENSEE, or resulting from the granting of this License,to the reasonable satisfaction of IDNR.
13. SUCCESSORS: All the covenants and conditions of this License Agreement shall be binding
on and extend to the successors, assigns, contractors, and legal representatives of the parties hereto.
14. CANCELLATION: Should it be determined by IDNR that the PREMISES are required for
public purposes incompatible with this Agreement,LICENSEE shall,upon demand by IDNR,surrender the
PREMISES and remove LICENSEE's personal property therefrom within ninety(90)days of said demand.
This Agreement shall be revokable for noncompliance by LICENSEE with any of the terms herein within
thirty (30) days of notice of noncompliance and failure to cure, or cessation of use, or abandonment by
LICENSEE, or bankruptcy of LICENSEE, either voluntary or involuntary, whether through discharge or
restructuring of debt.LICENSEE shall have the right to terminate this Agreement prior to the expiration date
by giving IDNR sixty (60) days of advance written notice of the date of termination. LICENSEE may
properly abandon all or any portion of its facilities upon expiration or early termination of this Agreement
upon the prior written consent of IDNR.
15. PUBLIC SAFETY: Should it be determined reasonably by IDNR that a particular use of the
PREMISES by LICENSEE is, or will be, hazardous to the public or the property, LICENSEE upon notice
by IDNR, shall install safety devices or make modifications at LICENSEE's sole expense to render the
PREMISES safe for, and compatible with, public use. In the event LICENSEE fails to install such safety
devices or make required modifications within thirty(30)days,or,if such modifications cannot be completed
within said time frame, LICENSEE fails to begin working expeditiously to render the PREMISES safe for
the public, IDNR may install such safety devices or make such modifications at LICENSEE's expense, and
may cancel this Agreement, and all rights of LICENSEE hereunder shall be forfeited.
16. RENEWAL AND RATE ADJUSTMENT: This Agreement may be renewed at the end of its
term, providing that sixty (60) days advance notice to IDNR has been given. However, any renewal shall
be at the express written consent and approval of both parties hereto, and IDNR reserves the right to adjust
rental rates on an annual basis to reflect current land values and/or conditions and circumstances. No holding
over by LICENSEE shall operate to renew this License.
17. MARKING: During any trench or plow installation or relocation of any underground utility line,
LICENSEE shall install marking tape at least twelve (12) inches above and directly over the utility and not
more than twenty-four(24) inches below normal grade. Said tape shall be identified by permanent lettering
and color coding as follows:
Red - Electric power
Yellow - Gas, oil, hazardous materials
Orange - Telecommunications, signals
Blue - Water
Green - Sewer
6
Such markers,except as otherwise agreed or specified herein,shall meet applicable standards of the
American Public Works Association.
18. NOTIFICATION: All notices shall be addressed as follows:
IDNR:
Department of Natural Resources Emergency Contact:
Concession & Lease Management
One Natural Resources Way Location: Project Implementation (Terry Burke)
Springfield, IL 62702-1271
Telephone: 217/782-0179 Telephone: 217/782-0900
LICENSEE:
United City of Yorkville Emergency Contact:
800 game Farm Road
Yorkville, Illinois 60560 Location:
Telephone: 630/553-8527 Telephone: 630/553-7575
19. SUPERSESSION: This Agreement supersedes all previous agreements between the parties
hereto regarding the subject PREMISES and purposes, and any such previous agreements shall be of no
further force or effect, relative to the rights or privileges granted by IDNR therein, as of the effective date
of this Agreement.
20. AMENDMENTS: This Agreement sets forth all agreements between the parties. No change,
modification or amendment shall be valid and binding unless set forth in writing and signed by all parties.
21. APPLICABILITY AND SEVERABILITY: IDNR and the LICENSEE mutually acknowledge
that various standard provisions of this Agreement may or may not be pertinent to the proposed purpose,and
that each such provision shall be interpreted as it reasonably pertains to the PREMISES. If any provision of
this Agreement should be found illegal, invalid or void, said provision shall be considered severable. The
remaining provisions shall not be impaired and the Agreement shall be interpreted to the extent possible to
give effect to the parties' intent.
7
SPECIAL PROVISIONS:
(a.) LICENSEE will comply with all terms of the agreement attached hereto as exhibit C.
(b)IDNR grants the right,easement and privilege to enter upon the following described land
unto the United City of Yorkville "LICENSEE" or its successors and assigns, for the
purpose of access and construction of the proposed storm sewer outfall. The right,easement
and privilege granted herein shall terminate on the completion of the project or one year from
the execution of this agreement, which ever comes sooner.
8
Agreement Number:
Site Name: Fox River
Location Code: 80-6398-1
IN WITNESS WHEREOF, the foregoing Agreement is hereby executed this day of
, 20
LICENSEE: STATE OF ILLINOIS
DEPARTMENT OF NATURAL RESOURCES
BY: BY:
Title: Title: Director
Date: Date:
Social Security(or)FEIN No.
NEW-Fox River-United City of Yorkville-license-extended-jan05.wpd
9
Agreement Number:
Site Name: Fox River
Location Code: 80-6398-1
EXHIBIT A
SIGNATURE AUTHORIZATION
As an official agent of UNITED CITY OF YORKVI-LLE
(Lessee or Licensee - Company/ Corporation /Municipality)
I certify that is an authorized representative of said
(Name of executive of official who will sign the agreement)
organization and is legally empowered to act on its behalf in executing this agreement.
Signed:
(Person affirming signature authority of above official;
must not be the same individual)
Title:
Date:
•
•
10
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INTERGOVERNMENTAL AGREEMENT
between the
UNITED CITY OF YORKVILLE, ILLINOIS
and the
STATE OF ILLINOIS/DEPARTMENT OF NATURAL RESOURCES
for the
GLEN PALMER DAM IMPROVEMENTS PROJECT
AND USE OF STATE OWNED PROPERTY
Contract No. 203
9-01-04
THIS AGREEMENT is made among the United City of Yorkville, a Municipal
Corporation, located in Kendall County, Illinois, hereinafter referred to as the "CITY,"and the
State of Illinois, Department.of Natural Resources, hereinafter referred to as the
"DEPARTMENT,"
WITNESSETH:
WHEREAS, the CITY and the DEPARTMENT are legal entities, organized and existing
under the laws of the State of Illinois, having among their powers the authority to contract with
one another to perform such undertakings as described herein under the "Intergovernmental
Cooperation Act," 5 ILLS 220/1 et. seq. (2002); and
WHEREAS, the CITY requested the DEPARTMENT to investigate the Glen Palmer
Dam site to diminish or remove the public safety concerns created by the existing spillway
configuration which ultimately resulted in the development of the PROJECT; and
WHEREAS, the CITY recognizes the dam as a integral part of the CITY's history and
economy and recognizes the dam as a recreational destination for local citizens, tourists, and
sportsmen alike; and
WHEREAS, the CITY, through prior resolution 2001-7 approved by the CITY on
February 28, 2001, strongly urged the DEPARTMENT to preserve the existing dam in the CITY
while making such safety enhancements that will protect persons from harm and create an
ecologically safe passageway for fish and water craft to move both upstream and downstream
of the dam without harm to the environment; and
WHEREAS, the DEPARTMENT has developed improvements for the state owned Glen
Palmer Dam which consists of: modifying a portion of the dam spillway with a 4-step concrete
spillway and fish ladder, modifying the remainder of the dam spillway with a divider island and
whitewater bypass channel/fish passage along the south bank of the river, appurtenances, and
any environmental mitigation hereinafter referred to as the "PROJECT', and
WHEREAS, based on a document entitled "Yorkville/Glen Palmer Dam Alternative
Analysis and Preliminary Design -December 2003," prepared by Teng and Associates for the
DEPARTMENT and filed with the Illinois General Assembly in summary form, it has been
determined that while the DEPARTMENT prefers the ecologically beneficial removal of the
dam, the PROJECT satisfies the state's objectives for safety, ecological improvements and
recreational developments while minimizing land rights necessary to improve public safety, and
that the DEPARTMENT should proceed to implement the PROJECT; and
WHEREAS, the DEPARTMENT has jurisdiction over State property at the Yorkville Dam
of the Fox River, located in Kendall County and known as Riverfront Bicentennial Park; and
WHEREAS, the CITY currently operates Riverfront Bicentennial Park under Agreement
Number 645A with the DEPARTMENT, dated April 25,1991 and revised January 15, 1999, and
incorporated herein by reference, for open space, recreational purposes, and the operation of a
16-inch water line across state owned property, including the Fox River; and
WHEREAS, the CITY recognizes the PROJECT as an integral part of their further
development of the Riverfront Bicentennial Park in the CITY; and
WHEREAS, the DEPARTMENT has approved participation in the PROJECT to the
extent allowed by its statutory authority under the "Des Plaines and Illinois Rivers Act," 615
ILCS 60/3 (2002); and
WHEREAS, the Illinois General Assembly has appropriated funds to the DEPARTMENT
from the Capital Development Bond Fund under Public Act 93-0842, Article 93, Sections 105,
that includes funds for this PROJECT; and
WHEREAS, the DEPARTMENT has determined that the execution of this AGREEMENT
is not subject to the signature requirements of the "State Finance Act," 30 ILCS 105/9.02
(2002).
WHEREAS, under penalties of perjury, the CITY certifies that 36-6006169 is its correct
Federal Taxpayer Identification Number and that the CITY is doing business as a government
entity; and
NOW THEREFORE, for and in consideration of the benefits to be derived from the
completion of the PROJECT, the sufficiency of which is hereby acknowledged, the parties
hereto agree to the following terms and conditions:
A. SPECIAL CONDITIONS
1. The recitals set forth are incorporated by reference and made a part hereof, the
same constituting the factual basis for this transaction.
• 2. The PROJECT will be constructed by the DEPARTMENT in two stages, identified as
STAGE 1 and STAGE 2 in this AGREEMENT. STAGE 1 will include that work necessary to
modify the existing dam spillway with a four step spillway, fish ladder and to construct a
temporary spillway in the vicinity of the future bypass channel. STAGE 2 will include that work
necessary to remove the temporary spillway constructed in STAGE 1 and to construct a
permanent divider island and bypass channel/fish passage along the south bank of the river
including any landscaping and appurtenances necessary to complete the PROJECT.
3. STAGE 2 of the PROJECT will proceed based on the availability of funds, accepted
design plans, permits and land rights necessary to complete the stage. In the event the CITY
wishes to proceed with implementation of STAGE 2 of the PROJECT without DEPARTMENT
funding, the DEPARTMENT agrees to cooperate in the exchange of existing PROJECT
documents with the CITY to facilitate the CITY's efforts.
2
4. The 2003 estimated cost of the two phased PROJECT is $6,800,000. The
DEPARTMENT's funding obligation will cease immediately without penalty or further payment
being required if in any fiscal year the Illinois General Assembly fails to appropriate or otherwise
make available sufficient funds for the PROJECT.
5. The DEPARTMENT will not approve the award of a construction contract for STAGE
1 of the PROJECT until the CITY has adopted and furnished to the DEPARTMENT a proper
resolution providing that sufficient CITY funding will be set aside to adequately operate and
maintain the PROJECT as defined herein.
6. The previous Agreement Number 645A entered into on April 25, 1991 and revised
January 15, 1999 between the CITY and the DEPARTMENT is hereby declared null and void
and is hereby replaced in total with the terms of this new AGREEMENT between the parties.
7. All provisions of this agreement will be binding upon the successors and assigns of
the parties hereto.
8. This agreement may only be modified, assigned, supplemented, amended or
terminated by mutual agreement, in writing, by the parties hereto.
B. DEPARTMENT OF NATURAL RESOURCES
1. The DEPARTMENT will prepare or cause to be prepared, the final design plans,
specifications, operation and maintenance manual, and contract documents; advertise for bids;
make the contract award; supervise the construction (resident engineering); and pay for all the
construction costs associated with the PROJECT. The CITY will pay for all design and
construction costs associated with any enhancements added to the PROJECT at the request of
the CITY. The PROJECT may be constructed in phases as determined by the DEPARTMENT.
2. The DEPARTMENT will designate on the plans all designated boundaries of the
lands, easements, and rights-of-way, hereinafter referred to as "PROPERTY RIGHTS,"
required for the construction, environmental mitigation, operation and maintenance of the
PROJECT. The DEPARTMENT will also designate, on the plans or in writing prior to the CITY
commencing acquisition, the minimum title, right or interest required in each parcel of land to
ensure the proper construction and future integrity of the PROJECT.
3. The DEPARTMENT will assume all responsibility for the structural repair and/or
rehabilitation of the PROJECT after construction completion to ensure that it will serve the
intended purpose for the life of the PROJECT. Any necessary work concerning concrete
PROJECT features and any other PROJECT features related to the structural integrity of the
PROJECT will be the responsibility of the DEPARTMENT.
4. The DEPARTMENT hereby grants to the CITY the right to enter upon any property
rights held by the DEPARTMENT necessary for operation, maintenance inspection, and
maintenance of the PROJECT as defined herein.
5. The DEPARTMENT will be responsible for obtaining all federal and state permits
required to construct, operate, and maintain the PROJECT. All permits will be applied for in the
DEPARTMENT's name. The CITY will be responsible for obtaining any local permits required
for the PROJECT. The DEPARTMENT will be responsible for all PROJECT inspections and
reports associated with the issuance of a state Dam Safety permit.
3
6. The DEPARTMENT will make periodic inspections subsequent to the completion of
the PROJECT to ensure that adequate maintenance is being performed on the PROJECT.
Should the DEPARTMENT determine that a maintenance problem exists, a joint inspection will
be scheduled and made by the CITY and the DEPARTMENT. Failure of the CITY to properly
maintain the PROJECT as defined herein and as indicated by a written report of such
inspection, will permit the DEPARTMENT, upon thirty (30) days written notice and continued
failure of the CITY to perform the necessary maintenance work, to enter upon any of the
PROJECT property rights and perform such maintenance work. In this instance, the CITY will
reimburse the DEPARTMENT for any and all costs that may be incurred by the DEPARTMENT
in connection therewith.
C. UNITED CITY OF YORKVILLE
1. The CITY will review and comment in writing to the DEPARTMENT on the final
design plans and specifications and on the operation and maintenance manual for the
PROJECT prior to the DEPARTMENT advertising for construction bids.
2. The CITY, without cost to the DEPARTMENT, will acquire and convey to the
DEPARTMENT, title to all PROPERTY RIGHTS, not currently held by the DEPARTMENT
required for the construction, operation, and maintenance of the PROJECT. All expenses
associated with PROPERTY RIGHTS acquisition including title commitments, attorney fees,
appraisal costs, plat preparation, recording costs and any other incidental expenses will be
borne by the CITY. Prior to the DEPARTMENT advertising for bids, the CITY will furnish to the
DEPARTMENT copies of the conveyance documents on all PROPERTY RIGHTS acquired for
the construction, operation and maintenance of the PROJECT for review and approval by the
DEPARTMENT.
3. The CITY, without cost to the DEPARTMENT, will acquire and convey to the
DEPARTMENT, PROPERTY RIGHTS for any environmental mitigation required as a result of
the construction of the PROJECT. All expenses associated with PROPERTY RIGHTS
acquisition including title commitments, attorney fees, appraisal costs, plat preparation,
recording costs and any other incidental expenses will be borne by the CITY. Prior to the
DEPARTMENT advertising for bids, the CITY will furnish to the DEPARTMENT copies of the
conveyance documents on all PROPERTY RIGHTS acquired for the mitigation of the
PROJECT, if necessary, for review and approval by the DEPARTMENT.
• 4. The CITY hereby grants to the DEPARTMENT the right to enter upon any
PROPERTY RIGHTS held by the CITY necessary for construction, construction inspection,
operation, maintenance, maintenance inspection and in the event the provisions of Item B-6
herein are invoked by the DEPARTMENT for failure of the CITY to operate and maintain the
PROJECT. CITY will permit the use of any CITY-owned streets or alleys by the DEPARTMENT
or its assigns as necessary to construct, inspect, operate and maintain the PROJECT.
5. The CITY, without cost to the DEPARTMENT, will assume responsibility for the
operation and maintenance of the PROJECT in accordance with the operation and
maintenance manual, to ensure that the PROJECT will serve the intended purpose.
Maintenance will include, but not be limited to, keeping the area clear of all trash and debris, or
any other matter that might tend to impede proper and free flow of water. All structures,
including riffles, pools, trails, bridges and the divider island will be kept clean of any and all
debris and will be maintained in a satisfactory condition. All PROJECT signage will be
maintained in a satisfactory condition. Grass covered areas will be mowed to a height of six
4
•
inches or less at least twice each year. On areas that cannot be mowed, measures will be
taken at least annually to maintain the designated landscape plantings and eliminate unwanted
woody growth larger than one-half inch in diameter. The CITY will keep all concrete and rock
surfaces free of graffiti and unnecessary markings and maintain and repair all fencing and
handrailing associated with the PROJECT. Measures will also be taken as conditions require
to correct any erosion problems associated with the PROJECT.
6. The CITY will be responsible for expeditiously notifying the DEPARTMENT of any
necessary PROJECT repair or rehabilitation conditions that exist related to substantial erosion
or structural integrity of the PROJECT.
7. The CITY will be responsible for the operation and maintenance of all safety lighting,
signage, water control gates, and buoy placement associated with the operation of the
PROJECT.
8. The CITY, without cost to the DEPARTMENT, will be responsible for obtaining and
providing the DEPARTMENT with copies of all local permits required for the construction of the
PROJECT. The CITY will be responsible to abide by all federal, state and local laws,
ordinances, rules and regulations during operation and maintenance of the PROJECT, and to
satisfy all state environmental laws, regulations, and executive orders that apply because of
state funds being used on the PROJECT.
9. The CITY, without cost to the DEPARTMENT, will be responsible for all utility
alterations or relocations and for all fence removal and/or replacement required as a result of
the PROJECT construction, including any utility and fence related work shown on the plans.
Utilities include, but are not limited to, electrical, cable television, and communication lines and
oil, gas, sewer, and water pipelines.
10. The CITY will maintain eligibility in the National Flood Insurance Program. The
CITY will continue to adopt and enforce required ordinances satisfactory to the Federal
Emergency Management Agency and the DEPARTMENT, relative to the regulation of
development in floodplains under the jurisdiction and control of the CITY.
11 . The CITY will hold and save the DEPARTMENT and any of its duly appointed
agents and employees harmless against any loss, damage, cause of action, fine or judgment,
including all costs connected therewith, such as attorney and witness fees, filing fees and any
other expenses incidental thereto, that may be incurred by reason of personal injury, death,
property damage, flood damage and any and all other claims or suits of whatsoever nature that
might arise or result from or as a consequence of the design, location, construction, operation
and maintenance of the PROJECT. The CITY will not be responsible to hold the
DEPARTMENT harmless against any loss, damages, costs or expenses arising out of negligent
acts or omissions by the DEPARTMENT or its agents or employees.
D. TERMS OF LAND USE
1. PREMISES: The lands covered by this Agreement shall include: (1) three tracts,
comprising the Yorkville Dam and the abutting properties on the North and South banks of the
Fox River in Section 33, Township 37 North, Range 7 East of the Third Principal Meridian,
known as TRACT A (north abutment area), TRACT B (south abutment area), and TRACT C (all
The DEPARTMENT property situated between said TRACTS A and B and bounded by the
extended East and West boundaries thereof), (2) all PROPERTY RIGHTS acquired by the
CITY in the name of the DEPARTMENT required for the construction, operation and
5
•
maintenance of the PROJECT, and (3) all improvements of these lands, including the
PROJECT (all hereinafter the "PREMISES").
2. USE OF PREMISES: The DEPARTMENT grants use of the PREMISES to the CITY,
at no cost to the CITY, in consideration for the CITY's responsibilities defined herein. CITY
hereby agrees to use the PREMISES for open space and recreational purposes at no charge to
the public and for the existing 16-inch water line and other appurtenant utilities only, in
accordance with plans, specifications and operations and maintenance manual approved by
both parties. The PREMISES shall not be used for the burning of refuse, deposition of debris
or other material, or for any unsanitary or unhealthful purposes by the CITY in the use or
occupancy of the PREMISES. Any other uses of the PREMISES, and all plans in connection
herewith, shall be subject to the prior written approval of the DEPARTMENT. An unauthorized
or impermissible use of the PREMISES shall be deemed to be a material breach of this
Agreement.
3. ALTERATIONS: The CITY shall in no way alter or modify any existing structure(s)
located on the PREMISES, nor shall the CITY modify the land within the PREMISES, without
the prior express written consent of the DEPARTMENT. If the CITY wishes to make any such
alterations and/or modifications, the CITY shall first contact the DEPARTMENT's Division of
Planning to ensure compliance with applicable statutes and regulations including, but not limited
to, consultation requirements of the Illinois Endangered Species Protection Act, 520 ILCS
10/11, and the consultation, mitigation and compensation provisions of the Interagency Wetland
Policy Act of 1989, 20 ILCS 830/1-1 et seq., and with the State Agency Historic Resources
Protection Act. Nothing herein contained shall be construed to mean that the DEPARTMENT
shall be responsible for compliance with all applicable State or Federal statutes and regulations;
that responsibility shall remain with the CITY.
4. MAINTENANCE: In consideration for the CITY's use of the PREMISES as defined in
articles D-1 and D-2, the CITY agrees to perform all maintenance of the PREMISES, including
litter control and vegetation management and all PROJECT maintenance as defined in Articles
C-5, C-6, and C-7 of this Agreement.
5. OBSTRUCTION OF PREMISES: CITY shall do nothing that might interfere with the
ability of the DEPARTMENT to inspect, maintain or improve the PREMISES or any portion •
thereof, including specifically but without limitation activities of the DEPARTMENT related to the
operation of the dam and associated PROJECT. The CITY shall not, in any manner, obstruct
the programs of the DEPARTMENT. It is understood and agreed that the DEPARTMENT
reserves the right to require the CITY to remove, relocate or modify any structures,
improvements or facilities upon, under or across the PREMISES, at the CITY's sole expense, if
the DEPARTMENT determines, in its sole discretion, that such actions are appropriate and
necessary to preserve the integrity, character, function or use of the PREMISES.
6. RELEASE OF DAMAGES: The CITY will further hold and save the DEPARTMENT
and any of its duly appointed agents and employees harmless against any loss, damage, cause
of action, fine or judgment, including all costs connected therewith, such as attorney and
witness fees, filing fees and any other expenses incidental thereto,
that may be incurred by
reason of personal injury, death, property damage, flood damage and any and all other claims
or suits of whatsoever nature that might arise or result from or as a consequence of the use,
operation and maintenance of the PREMISES. The CITY will not be responsible to hold the
DEPARTMENT harmless against any loss, damages, costs or expenses arising out of negligent
acts or omissions by the DEPARTMENT or its agents or employees.
6
7. LAWS AND REGULATIONS: The DEPARTMENT and the CITY shall comply with all
applicable provisions of State and Federal constitutions, laws, regulations, orders and decrees,
including but not limited to those pertaining to unlawful discrimination and equal employment
opportunity, including without limitation the Illinois Human Rights Act, the Public Works
Employment Discrimination Act, the Civil Rights Act of 1964, the Americans with Disabilities
Act, and Article VI of the regulations of the Illinois Department of Human Rights, which are
incorporated herein by reference, and all environmental and cultural heritage requirements.
8. NOTIFICATIONS: All official notices pertaining to this Agreement, excluding routine
management communications but including, without limitation, communications pertaining to
amendments or termination, shall be effective only if directed to the respective parties as
follows:
for The DEPARTMENT: for CITY:
Department of Natural Resources Mayor, City of Yorkville
Concession and Lease Management 800 Game Farm Road
One Natural Resources Way Yorkville, Illinois 60560
Springfield, Illinois 62702-1271
(telephone 217-782-0179) (telephone 630-553-4372)
or to such other points of contact as may be designated in writing from time to time by
authorized representatives of the parties. All routine communications relating to management
• and operation of the PREMISES shall be directed as follows:
Department of Natural Resources Yorkville City Engineer •
Office of Water Resources 610 Tower Lane
One Natural Resources Way Yorkville, Illinois 60560
Springfield, Illinois 62702-1271
(telephone 217-782-0900) (telephone 630-553-4350)
9. INSPECTION AND REPAIRS: The DEPARTMENT makes no representations,
warranties (expressed or implied) or assurances with respect to the condition of any
improvements situated on the PREMISES or the PREMISES themselves. The CITY accepts the
PREMISES and all improvements thereon "as is" in their present condition, and all future
PROJECT improvements as designed, approved and constructed on the PREMISES. It is
further understood and agreed that the CITY has sufficiently inspected the PREMISES, prior to
the execution of this Agreement, made an independent assessment of the environmental and
other conditions of the PREMISES, and accepts the same in its present condition. Any
environmental claims which may arise from the CITY's use shall be the sole responsibility of the
CITY, who agrees to indemnify and hold harmless the DEPARTMENT thereon.
10. RESERVED RIGHTS: This Agreement is nonexclusive, and the DEPARTMENT
reserves the right ofingress, egress and usage of the PREMISES, and the right to grant
leases, permits, or rights-of-way in and to the PREMISES to the extent that they are not
incompatible with the uses authorized herein.
7
•
11. PUBLIC SAFETY: Should it be determined by the DEPARTMENT that a particular
use of the PREMISES by the CITY is, or will be, hazardous to the public or the property, the
CITY , upon written notice by the DEPARTMENT, shall install safety devices or make
modifications at the CITY 's sole expense to render the PREMISES safe for, and compatible
with, public use. In the event the CITY fails to install such safety devices or make required
modifications within thirty (30) days, or, if such modifications cannot be completed within said
time frame, the CITY fails to begin working expeditiously to render the PREMISES safe for the
public, the DEPARTMENT may install such safety devices or make such modifications at the
CITY 's expense, and may declare the CITY to be in breach of this Agreement.
12. ENVIRONMENTAL: The CITY, except as otherwise herein provided, shall not alter
or impede water flowage, apply chemicals, or disturb the terrain in any manner within the
PREMISES without prior approval of the DEPARTMENT.
13. TERMINATION: The DEPARTMENT shall have the right to terminate this
Agreement upon giving the CITY ninety (90) days' written notice. The CITY agrees to
surrender and restore the PREMISES, and remove all personal property therefrom, prior to the
expiration of said notification period. If this Agreement is terminated under this provision, the
CITY shall not be liable for CITY responsibilities defined in this Agreement beyond the date of .
vacating the PREMISES.
It is further understood and agreed that the DEPARTMENT may terminate this
Agreement if the CITY,is in default or in breach of any of the terms of the Agreement, or in the
event of the CITY 's bankruptcy or receivership. In such an event, the DEPARTMENT shall
give the CITY a written notification of such breach or default, and the CITY shall have thirty (30)
days to cure the same. If the CITY fails to cure or remedy the breach or default within said
period'of time, the DEPARTMENT shall have the right to declare this Agreement to be
terminated. Upon such an occurrence, the CITY shall surrender the PREMISES to the
DEPARTMENT subject to the provisions of Article D-14.
Likewise, the CITY, with 90 days written notice, may terminate this Agreement if the
DEPARTMENT is in breach of any of the terms of the Agreement. Upon such an occurrence,
the CITY shall surrender the PREMISES to the DEPARTMENT subject to the provisions of
Article D-14.
8
14. VACATING THE PREMISES: The CITY, immediately upon Agreement Termination,
shall vacate the PREMISES and remove all property to which the CITY holds proper title,
except that the CITY shall not remove any property that is permanently attached to the
PREMISES regardless of whether the CITY holds proper title except as authorized in writing by
the DEPARTMENT. Should the CITY fail to remove or dispose of the CITY's property, the
DEPARTMENT may consider such property abandoned and may claim proper title to such
property or dispose of same at the CITY's expense. In addition, at the termination of this
Agreement, the CITY shall quit and surrender the PREMISES, including real property
improvements, in a good state of repair, save ordinary wear and tear. The DEPARTMENT
reserves the right to require the CITY to make such repairs and restorations as it may, in its
sole discretion, deem necessary.
15. NONINTERFERENCE AND COOPERATION: The DEPARTMENT and CITY shall
do nothing to interfere with or prejudice the other's right or duty to recover damages or
commence action against a third party, and shall furnish all reasonable assistance and
cooperation in connection with any action against such third party, including without limitation
assistance in the prosecution of suit.
16. DISCRIMINATION: The DEPARTMENT and the CITY shall not discriminate
unlawfully on the basis of race, color, sex, national origin, age or handicap in admission to, or
treatment or employment in, programs or activities.
17. CERTIFICATIONS: The CITY will complete the attached Certification Document
marked ATTACHMENT A, which will be incorporated as part of this AGREEMENT.
9
. ...............
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year
written, and represent that the signatories below are duly authorized to execute this
AGREEMENT on behalf of their respective bodies, and that the effective date of this
AGREEMENT is the date approved and executed by the Director of the DEPARTMENT.
STATE OF ILLINOIS
RECOMMENDED: APPROVED:
Gary R. Clark, Director Joel Brunsvold, Director
Office of Water Resources Department of Natural Resources
Date:
APPROVED:
Robert Mool, Legal Counsel
UNITED CITY OF YORKVILLE
ATTEST: APPROVED:
Yorkville CITY Clerk Yorkville CITY Mayor
Date:
10
,cEO car o United City of Yorkville Memo
,,,, '" 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
��— Telephone:
hone: 630-553-8545
0 I ° ` Fax: 630-553-3436
/L •
j<C E 1•`,
Date: February 18, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: Traci Pleckham, Finance Director
Liz D'Anna, Deputy City Clerk
Subject: In-Town Road Program—Phase 1
This project consists of storm sewer and roadway reconstruction on the following streets:
• Center Street (Liberty to Jaycee Pond)
• East Main Street (Route 47 to Bruell)
• Colton Street (E. Main to Somonauk)
• Liberty Street (E. Main to Park)
The project will be constructed as two separate contracts, the first being for utility
(storm sewer) construction and the second being roadway construction. In order to have
the roadway work begun and substantially completed during the summer school break,
we need to begin the storm sewer work soon. I recommend the following schedule:
Event Utility Contract Roadway Contract
Bid Opening March 18, 2005 April 15, 2005
PW Committee March 28, 2005 April 25, 2005
Committee of the Whole April 5, 2005 May 3, 2005
City Council award April 12, 2005 May 10, 2005
Begin Construction May 15, 2005 June 15, 2005
End Construction June 30, 2005 August 15, 2005
Please place this item on the Public Works Committee agenda of February 28, 2005.
K. I
,cES) CO.o United City of Yorkville Memo
'1` 800 Game Fane Road
ESL k `"" �``� _ 1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
9 ° p� Fax:NI.E i") 630-553-3436
Date: February 18, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer ,
CC: Liz D'Anna, Deputy City Clerk
Eric Dhuse, Director of Public Works
Traci Pleckham, Director of Finance
Subject: Engineering Department Staffing Issues
Attached find one copy each of the proposed organizational charts for the Engineering
Department for the next two fiscal years. These charts show two new hires.
In FY 05/06, we are proposing that the Public Works Department add a full-time JULIE
locator. That will allow Mike Robinson, who currently is a 0.5 FTE Senior Engineering
Technician and a 0.5 FTE JULIE Locator, to become a full-time Senior Engineering
Technician.
If FY 06/07, we are proposing to hire a full-time Civil Engineer or Project Manager to
help with some of the administrative tasks in the office as well as working in the field as
necessary. We have not yet developed a job description for this position, but since this is
an FY 06/07 hire we have some time. The salary range for this position would also need
to be researched more thoroughly.
One additional item that I would like to clean up at this time is the salary range issue that
exists regarding the Engineering Technician positions. Currently we have two Senior
Engineering Technicians and one Engineering Technician. The approved salary schedule,
however, only lists one salary range ($37,260 - $53,524) for engineering technician. I
recommend that we revise the salary schedule add a salary range of$41,000 to $57,100
for Senior Engineering Technician. The bottom of the range is 10% more than
engineering technician, and the top of the range is 39.25%above the bottom, which is the
average spread for all city positions.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
consideration.
�*'D i?[ @Xi g UIJu 0 ack Represents New or Changed Position
Bigp@NR1M4Items in Namare es Division
Items in Blue are Appointed
By the Mayor
® No Space for New
Hire
City Engineer
• r • +
Engineering Engineering /,Engineering Engineering
Tech Tech Tech—'A Julie Assistant
Locator(PW)
•
Becoming
Whole FT
FY 05/06
This position currently splits time between the Engineering Department as a%FT Engineer Tech and the Public
Works Department as a''/3 FT JULIE Locator. In,FY 05/06 it is being proposed to move this position within
Engineering to a whole FT position,and hiring a whole FT MW I within Public Works to do JULIE Locates.
2-15-05 BAO
'�'��°,c'T` " ?rfgJXS e d f?@ET Fri' o g1) uiiii { amw Representsg
New or Changed Position
Esr.
�9 �� ��O O O r
.... 0 0 0 o Items in Red are Division
'74tE ��>� ���1�� —JIS�I:I IJUUI`��� � Names
Items in Blue are Appointed
By the Mayor
® No Space for New
City Engineer Hire
Engineering Engineering Civil Engineer/Project / Engineering Engineering
Tech Tech Manager Tech—V2 Julie Assistant
$40,000-$60,000 Locator(PW)
-, ‘ i
EFT Becoming
FY 06/07 Whole FT
FY 05/06
This position currently splits time between the Engineering Department as a 1 FT Engineer Tech and the Public
Works Department as a/2 FT JULIE Locator. In,FY 05/06 it is being proposed to move this position within
Engineering to a whole FT position,and hiring a whole FT MW I within Public Works to do JULIE Locates.
2-15-05 BAO
�`,cEo ��r o United City of Yorkville Memo
J ' - li,s. '" 800 Game Farm Road
EST. " ° 1836 Yorkville, Illinois 60560
Telephone:
hone: 630-553-8545
oI. p
� Fax: 630-553-3436
14LE exti
Date: February 22, 2005
To: Tony Graff, City Administrator tt _
From: Joe Wywrot, City Engineer
CC: Traci Pleckham, Finance Directdr
Liz D'Anna, Deputy City Clerk
Subject: 2005 Public Sidewalk Program
This year we are planning to repair/construct city sidewalks in a more methodical .
manner. In the past we advertised that residents could have the walk in front of their
homes replaced if they paid 40% of the cost. This resulted in rather high unit prices
because our contractor was hopping from one spot to another and replacing small
sections of walk. We have also seen a decreasing number of residents taking advantage of
this program. This year we are planning to fund 100% of the replacement/construction of
sidewalk in just one part of town, which should result in better unit prices.
The area we would like focus on this year are those streets in our In-Town Roadway
Project. These streets are:
• Center Street (Jaycee pond to Liberty)
• East Main Street (Route 47 to Bruell)
• Colton Street (E. Main to Somonauk)
• Liberty Street (E. Main to Park)
All of these streets have continuous sidewalk along at least one side of the road except
Liberty Street. All of the sidewalk on Liberty Street is on the east side, with continuous
sidewalk north of Spring Street and spotty sidewalk south of Spring Street. I recommend
that we construct new sidewalk as necessary on Liberty Street so we would have
continuous sidewalk from East Main Street to Park Street. This is about 560 LF of
sidewalk, which would cost about $16,000. The sidewalk would be 5 feet wide because
the existing sections of walk in that area are 5 feet wide. The roadway project also
includes replacing sidewalk due to storm sewer or roadway construction. I recommend
that we add spot replacement of sidewalk and replacement to conform to ADA standards,
and that we fund all of that work from the $50,000 proposed for sidewalks in the general
fund. As a result, we would not have a separate sidewalk project in 2005.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
discussion.
l
_ c�1_
��D car o United City of Yorkville Memo
J '" 800 Game Farm Road
EST. °` 183s Yorkville, Illinois 60560
-�- Telephone:
hone: 630-553-8545
P I ° �' Fax: 630-553-3436
Date: February 22, 2005
To: Tony Graff, City Administrator qq �
From: Joe Wywrot, City Engineer ( V
CC: Liz D'Anna, Deputy City Clerk
Subject: Well 8 & 9 Treatment Facility— Change Order#2
Attached find one copy of proposed Change Order#2 for the referenced project. This
change order, in the amount of a $7,242.81 increase, is for various minor items as
detailed on the change order. This change order also extends the completion date by 157
calendar days due to delays beyond the control of the contractor, and also to allow for
completion of the standby generator start-up, Well #9 repairs, and site landscape
restoration. While the project completion date would be revised to May 15, 2005, the
treatment facility is currently operational.
While the up front cost of this project is being paid for by the Grande Reserve developer,
the annexation agreement requires the city to grant credits and approve recapture
agreements based on the final cost. Therefore it is important that we keep track of and
approve any changes to the project costs.
I recommend that this change order be approved. Please place this item on the Public
Works Committee agenda of February 28, 2005 for consideration.
sumw
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630/466-9350
FAX: 630/466-9380
www.eeiweb.com
Englnssring
Entsrprisss.
Inc.
February 17, 2005
Mr. Joe Wywrot, P.E.
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Contract E.4 -Wells No. 8 & 9
Well House and Treatment Facility
United City of Yorkville
Kendall County, Illinois
Dear Mr. Wywrot:
Please find enclosed three copies of Change Order No. 2 for the above referenced project. The
description and associated justification of each of the changes are listed on the Change Order. In
summary, we recommend the increase in contract price of $7,242.81 for work completed beyond the
contract requirements and a time extension to March 15, 2005 for the Diesel Generator start-up and Well
No. 9 Medium Voltage Motor Starter (MVMS) repairs and May 15, 2005 for site restoration. The new
contract price ($3,011,091.57) is approximately a 0.4% increase of the original contract price
($3,000,300.00).
Upon review and City action of the Change Order, please have the appropriate City official sign the
Change Order in the location identified and return all three sets to my attention for signature by PDG. If
you have any questions or comments with regard to this matter, please do not hesitate to call me at
630/466-9350.
Respectfully submitted,
ENGINEERING ENTERPRISES, INC.
Timothy P. Farrell, P.E.
Project Manager
TPF/me
Enclosures
pc: JWF — EEI
G:\Public\Yorkville\2003\Y00316 Contract E.4 Wells No.8 and 9 Treatment Facility\Construction\Doc\Icofyo03.doc
Consulting Engineers Specialising to Civil Engineering and Land Surveying
CHANGE ORDER
Order No.: 2
Date: February 4, 2005
Agreement Date: September 2, 2003
NAME OF PROJECT:Wells No. 8 and 9 Well House and Treatment Facility
OWNER: Pasquinelli Development Group, Inc.
CONTRACTOR:Joseph J. Henderson & Son, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
> Furnish and install a sliding gate at the Well No. 8 site in lieu of the swing gate called for in the
Contract Documents (Add: $2,645.00).
> Furnish and install corrosion resistant coating on exhaust fans 5 and 6 (EF-5 and EF-6) (Add:
$522.68).
> Revise the piping at the Well No. 8 and Well No. 9 site (Add: $23,866.98).
> Revise the Well No.8 deep well pump control valve to open just prior to the Well No.8 pump shut
down (Add: $1,190.00).
> Furnish and install controls and wiring to monitor the Brine Pump lubricant low level alarm(Add:
$518.00).
> Revise the contract amount as a result of Bid price review discussions (Deduct: $19,349.00).
> Furnish and install 81 SY of concrete sidewalk to the elevated water storage tank 81 SY @
$22.00/SY (Add: $1,782.00).
> Revise the Well No. 8 pump design (2 less stages than designed) and decrease the depth of
setting by 71 L.F. (Deduct: $7,415.85).
> Furnish and install flexible connectors and associated piping for the Brine Pump(Add:$1,575.00).
> Furnish and install 4" PVC piping on the internal waste water line (Add: $1,609.00)
> Furnish and install a 2" PVC Ball valve on the brine make-up/dilution water line (Add: $299.00).
> Add 157 days to the Contract Completion Date.
Justification:
> The Owner requested the sliding gate due to the fact that it is easier to operate than a swing gate.
> The corrosion resistant coating was necessary due to the potentially corrosive environment.
> The piping was revised to provide the correct operation of Well No.9 due to the one plus miles of
raw water main from the Well No. 9 site.
> The Well No. 8 deep well pump valve control was revised to eliminate potential water hammer in
the system that may occur during pump shut down.
> The brine pump was furnished with a lubricant level sensor. This revision allows the sensor to be
monitored by the PLC for low level alarm condition.
> It was determined that the Bid Price was higher than warranted. After several negotiations with
the contractor, the price deduct was provided.
> The sidewalk was provided to the elevated water storage tank at the request of the Owner to allow
paved access to the tank.
> The characteristics of Well No. 8 are better than was anticipated during design. This allowed for
elimination of two stages from the pump bowl assembly and a decrease of 71 feet in the depth of
pump and motor setting, column pipe and power cable.
> The flexible connectors are necessary to reduce the vibration on the piping caused by the pump.
> The additional piping was necessary to prevent the siphoning of the cation exchange tanks during
a regeneration cycle.
> The ball valve was necessary to isolate the brine make-up/dilution water line if necessary.
> The addition of 157 days to the Contract Completion Date is warranted due to delays not related to
the project and not at the fault of the Contractor or the Owner, such as off site utilities.
CO NO. 2
CHANGE ORDER No. 2
Page 2
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $ 3,000,300.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 3,003,848.76
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by:
$ 7242.81
The new CONTRACT PRICE including this CHANGE ORDER will be $ 3,011,091.57
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 157 calendar days.
The date for completion of all work will be January 31, 2005. Exclusions include the repairs to the
Well No. 9 Medium Voltage Motor Starter(MVMS),the Diesel Generator start-up and the completion
of site restoration including final grading and seeding. The Well No. 9 MVMS and the Diesel
Generator start-up shall be complete by March 15, 2005 and the site restoration shall be complete
by May 15, 2005.
Approvals Required:
To be effective this order must be approved by the agency if it changes the scope or objective of the
PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS.
Requested by: Joseph J. Henderson & Son, Inc.
Recommended by: ,� . Engineering Enterprises, Inc.
Accepted by: Pasquinelli Development Group, Inc.
Accepted by: United City of Yorkville
CO NO. 2
Joseph J. Henderson & Son Inc. CHANGE ORDER REQUEST
4j,..4
' 4288 Old Grand Avenue No. 00006
ov.r rs v.an P.O. Box 9 Phone: 847-244-3222
"nQi1 bu "°f Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: Sliding Gates Request DATE: 10/12/2004
PROJECT:Yorkville Wells 8 &9 Well House JOB: 1042-00
TO: Attn: Andrew Dietchinan CONTRACT NO:
Engineering Enterprises, Inc.
' 52 Wheeler Rd_
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
'�. .............. „„
'
(,i
P".
The Village of Yorkiville requested to have the hinged swinging gates at the Yorkville Wells 8 &9 replaced with Sliding Roller
Gates_Iilinana,Inc.provided a proposal dated 9/17/04,to supply and Install the gates for$4,600.00.That is after the credit of
$1,500.00 for the swing gates.Attached are the original proposal from lliana,Inc.fence company,the cut sheet showing the gate
detail, and a quote that is good for 30 days.Please provide an answer on this request as the price of steel changes daily.
�Ri,;;;l,-,i I"al'',;'�,�.�n;�:'1'pl(m:reN r I r,.l, ,r.;mm:rru�s,{If,r .., � , .T9'!md',�,�.,,,,.,�r,.r.•,:scc.l; ,h,,:+,�dft'���m..,1,.,.,,,.,lwy�,�,r,.�.,,,,,,,",,,,.,,,I,p; ,i,,�,n,,,.4;;,t,",7 f,.,�_..,;''ll,,..,,1,,,,p; p�r,}�,.;i,:`„'„^T.�S'�;,i,:;,",-����,r
bez�nf.t4 ullt<f � �� ,�:n,nnnt•u ;� �Y%, '
00001 Sliding Caste System Regacst / 3,869 BA. $3,050.00 0.00% 80.00 ,100.0of X95
00002 Credit for Swinging hinged Gags 1 2.000 EA. (5750.00) 0.00% 50.00 (S _"'""'1(],50.
00003 ]7H OH&.P e 15%per contract 1.000 LS 5690.00- 0.00% $0.00 —$640,00 4345
Unit Cost: $5,290.00 2r-'4
• Unit Tax: •
$0.00
• Unit Total: 457290;00-
By: By:
Pat Doyle Andrew Dietchman
Date: Date:
txpcdhion
TOOZ NOS2ITINaH rr ZLS6176Z1,1i8 TVA C2:TT l0/ZT/0T
FROM : I LL I RNR INC FAX NO. :215 `344-5013 r Sep. 17 2@04 86:46Rf 1 P1
355 Ar Clark Rd. •an. • (2/9) 944 .; =; 2=
3
Fencing • Guard Rail • Ornamental Iron • Window Guards
September 17, 2004
Joseph J. Henderson
Attn.: Pat Doyle
Re: Yorkville Well #8 	
We are submitting the following proposal regarding the cantilever gates.
2 ..30-ft Cantilever gates to match new fence
Gams to be used in lieu of Double Drive gates
COMPLETE COST FOR MATERIAL
AND INSTALLATION ,..$4,640-.00
Price is subject to change after 30 days.
•
Note: Fence and property line marking is the responsibility of owner/general
contractor.
Thank you for permitting us to bid on this project.
Respectfully yours,
JR Biancardi
Commercial Estimator
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Commercial •Residential •Industrial
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52 Wheeler Road • Sugar Grove, IL 60554
{ TEL: 630 / 466-9350
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30 ' » X43 a 3Q
X C 7,1 L E. i Fs June 11, 2004
Mr. Pat Doyle
Joseph J. Henderson & Son, Inc.
4288 Grand Avenue
PO Box 9
Gurnee, Illinois 60031-0009
RE: Wells No. 8 and 9 Well House and Treatment Facility
United City of Yorkville, Kendall Co., IL
Dear Mr. Doyle:
We have reviewed your Change Order Request No. 5 dated June 7, 2004 regarding the HVAC for the
above referenced project. For ease of reference, we have included a copy of the request. The cost of
$450.00 for the upgrade to the corrosion resistant exhaust fans in the Chemical Rooms appears to be
justifiable. However, the cost of $675.00 for the Dark Bronze anodized finished should not be
transferred to the Owner. This requirement is specified in Section 10200 Part 2.7.
Please revise and submit the Change Order Request accordingly. If you have any questions on this
matter, please do not hesitate to call.
Respectfully submitted,
ENGINEERING ENTERPRISES, INC.
Timothy P. Farrell, P.E.
Project Manager
TPF/me
Encl.
pc: Mr. Joe Wywrot, P.E., City Engineer
JWF, ARD - EEI
\\MARS\DOCS\Public\Yorkville\2003\YO0316 Contract E.4 wells No.8 and 9 Treatment Facility\Construction\Doc\Ijjh05.doc
Consulting Engineers Specializing in Civil Engineering and Land Surveying
A Joseph J. Henderson & Son, Inc. FAX TRANSMITTAL
111, 4288 Old Grand Avenue
No. 00077
aver P.Q.Box 9 Phone: 847-244-3222
and*0 building! Gurnee,Illinois 60031-0009 Fax: 847-244-9572
SUBJECT:HVAC Engineer Requested Upgrades DATE: 6/7/2004
PROJECT:Yorkville Wells 8 &9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554 REQUIRED: 6/11/2004
Phone: 630-466-9350 Fax: 630-466-9380
PAGES: 3
REN1Al2lKS: „Tim Attached is a Change Order request from Althoff Industries Inc....During the review of the exhaust fan
and exterior louver submittals, the submittal sent back to Althoff Industries was Approved As Noted. The notes
read that the reviewing engineer upgraded the finish to the exterior louvers to Dark Bronze Anodized finish. in
Lieu of brushed aluminum.
Also attached was upgrading the epoxy coated corrosion resistant exhaust fans. Attached is a copy of the
proposed changes from Althoff. Please review and let me know the decision of the Owners on what they would
like to do with this.
Reported l Joseph:1. Hen rson&Son Inc_ Date: (y 7-
Signed:
Pat Doyle,Project Manager
I-h�dilion&
T00f 1 NOS 'S NOs2t3QN3H f t' Z1.26t17ZL153 Ci':OT NOR 10/L0/90
Feb 'OS 04 12: 20p ALTHOFF IND OPS 8154559792 p . 1
114
ALTI-HOFF
--` .�' mechanical,Electrical and
INDUSTRIES INC.
Control ScrYicrs
February 9, 2004
Mr. Justin Wilson
Joseph J. Henderson & Son
4288 Old Grand Ave.
Gurnee, IL 60031
Re: 'Yorkville Wells 8&9 Well House
Dear Mr. Wilson:
Per the engineer comments on the marked up equipment submittals dated Januar,
21, 2004. the louvers are to be provided with a dark bronze tinish and the exhaust lam
EF-5 and 1'F-6 are to be provided with corrosion resistant fans. In regards to the louvers
per our proposal dated June 25, 2003. we were to provide a mill finish on the louvers. To
upgrade to a color anodized finish we request a change order in the amount of 5675.00.
In regards to the CF-5 & (.0 exhaust fans, nothing was indicated in the
specifications Or the fan schedule ghoul corrosion resistant fans. To upgracke to a
Corrosion r:sistant epoxy coating for EF-S & 6, we request a changed order in th titrietunt
of x;225.00 per fan for a total 01'1;450.00.
Plea t fccl free to call me and let me know how you would u proceed. I con
he reached at S15/455-7000, extension 1170.
Respectfully Submitted.
ALTUO1 F INDUSTRIES, INC.
Dean I-Iood
Project Manager
8001 South Route 31 + Crystal Lake, IL 60014
01S-455-7000 ♦ www.althoffind-conn
20011 NOS n NOS2I3UNSH r f ZL961t%ZL18 X7,3 017 :0T NOW 10/LO/90
•
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JOS. J. HENDERSON & SON, INC. 6(7/2004
51
Yorkville WTP
Change Order Request No.5
-,
I QNTY UOM SUB RATE MAT/ Equip RATE LABOR TOTAL
Submittal No. 15 HVAC
Per submittal mark up by project Engineer the
following has been requested for addtion to
the project contract. Also requested was for
the mill finish on the exterior louvers to be
dark bronze. _
Dated 2-9-2004
z
0
Althoff Industries, Inc.
o _
0 Exhaust Fans No. EF-5 and EF-6 to be 2 _$ 225.00 $ 450.00
w corrosion resistant epoxy coated fans.
0 1
z
M Anodized Dark Bronze fiaich op exterior LS $ 675.00 $ 675.00
louvers
P-) $
$ -
N
N.
VO
0) _
rM _
N
JJH Labor/material breakdown.
Carpenter 0 Hrs. _ $ - $ -
w Laborer 0 Hrs. $ - , $ -
M
o SUBTOTAL $ 900.00 S - S - $ 1,125.00 -.4. 0,0:
z Material/Equipment & Labor at 15% S 135.00 $ - $ - _ $ -'135.00 6,/S
0 Subtotal $ 1,26.0.00 Si`I-S'
Bond at 1% $ 12.60 S.1
o Total $ 1,272.46 (s22,(
0
m
0
i Jr; Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
j' 4288 Old Grand Avenue No. 00002
Over 75 ywarl, P.O.Box 9 Phone: 847-244-3222
°14"1"°"^9? Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: Revised Drawings July 2004 DATE:9/2/2004
PROJECT:Yorkville Wells 8 &9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell CONTRACT NO:
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE:COR To: EEI From: Jill Number: 00001
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b'%.S,G�'I}?;,'�,IQNI;•QTi'r���ir.Q,���nu7.;.,.•.:;1:'>fr�ulx,.nh��i.���•„•ii��i'i:,i�i:e�.li�fi{Ih�l,,, . ,,;;;';!'IL`':,,,d'�'„u„w,r;:{7�1'.�n.,.,,,nrn�lirir�•,rll'r,,fr, 1,a�Gf:{4i�„n. ., ,�,•,•n�nlfL.LfIIIWOI,LIr.n�."I)If.l�..�.:
Engineering Enterprises Inc.issued revised drawings dated 7/2004 received in the IJH office 7/27/2004.These plans were
immediately sent out for pricing to the following subcontractors and suppliers.Neslund &Associates,Northwestern Industrial Piping,
Stellmach Electric,USFilter/General Filter.The plans noted changes on the following sheets: G-7A,PR-1A,PR-2A, PR-3A,PR-4A,
PR-5A,PR-6A,PR-7A, PR-8A.
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'X��;l�.f.f � ,. ,,,,,,,.11,S."°i,;i {'��`{b•,n,;,,,,t� 1`",i�!'�'"dL+,,,.�„'�:':i,a';,;d'i;11,;.�d Atttl�lCt..�1L�S^'.�„�nICt�Jt7GCb' �TAX.1�ft?,'hgaciaiIIlQlua't;�Cf t,, �„ ,,.,,
�(arDeslC�lljtl�ti�..,,,.� 11 i•• ,,,.• 1.1, !,,,,;�;,;:;.{'I4, :'J, , , � _.•„c,� ,�,,, , iI�IIlO+?1Y1�
1 12”DIP CL 52 2.000 13, $42.95 0.00% $0.00 $85.90
2 12”Flanged Gate&Silent check Valve with Vault R e osci> 1.000 EA> 54,455,00 0.00% $0.00 $4,455.00
3 3”NPT Service and Gate Valve w pipe,venL Dowablc fill,& 1.000 EA. 55,590.00 0.00% $0.00 $5,590.00
rip rap o64/14 4->
4 Connect to Existing 1.000 LS $1,030.00 0.00% $0.00 $1,030.00
5 DEDUCTS:12”Gate valavc&vault 1.000 LS ($2,190.00) 0.00% $0.00 ($2,190.00)
6 Furnish and Install the conduit and signal wiring system for 1.000 LS $0.00 0.00% $0.00 $0.00
(2)two additional scats analog inputs to the PLC panel
7 Programming Services to Well No.9 Deep well control Valve 1.000 LS $518.00 0.00% $0.00 $518.00
to eliminate control and monitoring the valve by
instrumentation system.Includes programming updates to
PLC and Panel View Operator Interface Terminals.Price is
based on performing work during current start up of well No.
9.
8 Cla-Val is quoted per specifications-No optional 6 anitea are 1.000 LS $11.265.00 0.00% $0.00 $11,265.00
included.6'Galvanized piping is quoted with Grooved
Fittings.Upon receipt of Change Order,Northwestcm will
need 3 to 4 weeks to obtain materials.Thus we are requesting
an extension in the completion date upon approval of this
change order. St.-Q t3/�%�•
9 General Contractor°HIP 1.000 LS $3,113.08 0.00% $0.00 $3,113.08
Unit Cost: $23,866.98
Unit Tax: $0.00
Unit Total: $23,866.98
900/Z00 J NOS alar rr ZL961517ZLT78 ria CT:LT 60/Z0/60
4,1r.41 Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
4288 Old Grand Avenue No. 00002
Over 75years, P.O.Box 9 Phone: 847-244-3222
end alY1 Cu"n91 Gurnee,Jl l inois 60031-0009 Fax: 847-244-9572
By: By:
Pat Doyle Timothy P.Farrell
Date: Date:
12zpeditinn
900/C00(j NOS BQNHH IT ZL26MLi'B %Y,3 CT:LT '0/Z0/60
09/02/04 17:13 FAX 8472449572 JJ HENDERSON Z004/008
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edwardf engineering, nc. COR CANDITIcNING HEAT NG!�5
• REFAIGEAATION • VENTILATION .
1000 TOUHY AVENUE • ELK GROVE VILLAGE, ILLINOIS 60007-4922 • PIPING • SHEET METAL
TELEPHONE:(847) 364-6100 FAX: (847)364.0188 • SERVICE
FAX COVER sH T,ET
To: 'b -etc., (P-- 7.1 1-t - - g 5 1
From:
Date; - /d� �� Sender:
Total number of pages: / (including cover sheet).
If you do not receive all of the pages, please call as Soon as possible at 847-364-8100.
Name of Project: `// 1414 ,.-11‹
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Message:
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NORTIPVIIESTERNINDUSTPJAL PIPING, INC. B47-647-9142
773-775-1455
7475 Oak Park Avenue • Niles, IL 60714-3817 • www.northwestempipe_com Fax n3-75-5455
Joseph J. Henderson & Son, Inc. }' Revised *' August 10, 2004
4288 Grand Ave.
Gumee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 & 9 Well House
Change Order Request No. 1
Gentlemen:
We propose to furnish labor and material to install the revised piping as shown on the updated
plans for the lump sum price of ELEVEN THOUSAND TWO HUNDRED SIXTY FIVE DOLLARS
($11,265.00).
Breakdown
Labor 4 $ 3,884
Material 4 $ 7,361
Total $ 11,265
• Cla-Val is quoted per specifications — No optional features are included,
• 6" Galvanized piping is quoted with Grooved Fittings.
• Upon receipt of approved change order, Northwestern will need three to four weeks to
obtain materials. Therefore we are requesting an extension in the completion date upon
approval of this change order.
EXCLUSIONS/CLARIFICATIONS
1. All work is to be performed during regular working hours.
2, No Bonds, Permits or Fees are included.
3. Sales tax Is NOT included,
If you have any questions related to this proposal, please call at your convenience.
Respectfully submitted,
NORTHWESTERN INDUSTRIAL PIPING, INC.
By: Tony or Vito
Project Manager
ZOOM] uosuaar:aH rr ZL961717ZL68 %V3 Tip:TT 170/91/80
08/16/04 11:41 FAX 8472449572 JJ HENDERSON 1in004
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Control Systems CHANGE ORDER FORM
1239 Willow Lake Blvd
Vadnais Heights, MN 55110 Change Order No_ 002
Phone: (651) 766-2700 Fax: (651) 766-2701
TO: Joseph J. Henderson & Son, Inc. JOB NAME: Yorkville, IL Wells 8 and 9
ATTN: Pat Doyle JOB NUMBER: 503156
PURSUANT TO THE TERMS AND CONDITIONS OF PURCHASE ORDER NO 1042-00-11 250-01,
THE UNDERSIGNED PARTIES TO SAID CONTRACT DESIRE TO MODIFY SAME BY CHANGING
THE EQUIPMENT AND/OR LABOR TO BE FURNISHED PURSUANT TO SAID CONTRACT
ACCORDANCE WITH WITH CERTAIN INS I RUCTION REQUESTS, PLANS AND/OR SPECIFICA TIONS OF
IN THE FOLLOWING PARTICULAR S'
ITEM NO. DESCRIPTION OF CHANGE AND STATEMENT OF REASON AMOUNT
1 Well Pump 9 Control Valve: $518.00
• Programming services to Well No. 9 Deep Well Control Valve to eliminate
control and monitoring of valve by instrumentation system. Includes
programming updates to PLC and Panel View Operator Interface Terminals.
• Price is based on performing work during current startup of Well 9. Please
process change order accordingly.
• Revised documentation updates.
THIS OFFER OFMODIFICATION IS DEEMED ACCEPTED AND ASSENTED TO BY PURCHASER IF WITHIN A
REASONABLE TIME THE TERMS OF THIS CHANGE ORDER HAVE NOT BEEN OBJEC 7tD TO IN WRITING
BY PURCHASER TO SELLER. ITBEINGAGREED UPON BY THEPARTIES 7714T REASONABLE TIME FOR
OBJECTION IS 20 DAYS FROM THE DATE HEREOF.
PREVIOUS CONTRACT AMOUNT: $199,250.00
NEW CONTRACT AMOUNT: $199,768.00
:1775 FURTHER UNDERSTOOD THAT THIS WRITTEN MODIFICATION IN NO WA YADVER S.EL.YAFFECTS
THE VALIDITY AND/OR ENFORCEABILITY OF ALL TERMS AND CONDITIONS OF SAID PURCHASE ORDER
'NUMBER 1042-00-21-250-01 NOT SPECIFICALL YAND EXPRESSL YMODIFIED HEREBY.
Customer Signature Title
Date Date
Cc: 503156, Job File
Kevin Forsman, USFCS
Bob Erickson, USFCS
•
2002 NOS2iRUM rr ZL58VVZLT78 Yid Tip:TT V0/9T/80
1.4...„ 11 A Joseph J. Henderson & Son, Inc. FAX TRANSMITTAL
bririr 4288 Old Grand Avenue No. 00113
Over pram,
P.O. 9 Phone: 847-244-3222
end atm bul4dince Gurnee,Illinois 60031.-0009 Fax: 847-244-9572
SUBJECT:NWIP and USFilter C/O back up DATE: 8/26/2004
PROJECT:Yorkville Wells 8 &9 Well House JOB: 1042-00
TO: Atm: Timothy P.Farrell
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR.GROVE, TL 60554 REQUIRED: 8/27/2004
Phone: 630-466-9350 Fax: 630-466-9380
PAGES: 3
?'II,
.,
Tim Attached are the back ups of the revised drawintgs USFilter Controls proposal just came into our
office and was not included in the original COR from JJHPlease review and call with any questions Pat
•
•
Reported B • • -p i J cnderson &Son, Inc. Date: G - • -e..40.1.-
Signed:
Pat Doyle,Project Manager
13xpecroin v
COO/T00 NOSI3au3E f1 Z1,9.6VVZLV8 rid ZT:VT 170/9Z/80
edwards engineering inc. CONTRACTORS / ENGINEERS
▪AIR CONDITIONING • HEATING
■ REFRIGERATION • VENTILATION .
1000 TOUT-W AVENUE - ELK GROVE VILLAGE, ILLINOIS 60007-49 " • PIPING • SHEET METAL
TELEPHONE: (847) 384-8100 FAX: (847) 364-0168 • SERVICE
•
FAX COVER SHEET
To: � �.�-ate. �'- .�t& 8'17 a-rt -
from:
Date: - SAW.oY Sender:
Total number of pages: / (including cover sheet).
If you do not recetye alt of the pages,please call as soon as possible at 847-364-8100.
Name of Project: '/' •
grez_alt !U Q : at,t
Message:
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USS
Control Systems CHANGE ORDER FORM
1239 Willow Lake Blvd
Vadnais Heights, MN 55110 Change Order No. 003
Phone: (651) 766-2700 Pax: (651) 766-2701
TO: Joseph J. Henderson & Son, Inc. JOB NAME: Yorkville, IL Wells 8 and 9
ATTN:� Pat Doyle JOB NUMBER: 503156
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ITEM NO. DESCRIPTION OF CHANGE AND STATEMENT OF REASON AMOUNT
1 Brine Pump System:. $518.00
• Per EEI 8/11/04 Ietter to II Henderson. Programming services to monitor Brine
Pump High Lubricant Level and provide pump alarm_ includes programming
updates to PLC,PanelView and HMT Software. Tim Farrell advised USFCS on
8/25/04 that Brine pump shutdown is not required.
• Revised documentation updates.
NOTE: Quote does not include brine pump sensors or sensing relay. These items arc
furnished and installed by others in the Brine Drive Panel.
2 Well 9 Vent Valve Additions: $1,190.00
• Per EEl's request;The MCC will be revised to delay shutoff of the well pump
until the vent valve has fully opened_ The valve is normally open when the well
pump starts and when the well flow is reached the valve closes. When the pump is
required to shutoff,the valve solenoid will be de-energized and the valve will start
to open_ When the valve"full open”limit switch is actuated,the pump will shut
down. The circuit will be wired so"Hand"operation from the MCC also provides
the correct vent valve operation. Additions Include:
o Control Relays and Sockets.
o Field Services to install relays,terminal blocks,etc.,for valve additions
in existing MCC
o Revised documentation updates.
NOTE; Quote does not include any valve equipment such as limit switches,solenoids,
etc. Any wiring or conduit required from the valve to the MCC will be provided by
others.
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1��r,i r 11 111,`11,,f r, 1 r'�11� 'i�r 11 1 IR, 4t,,rt'�i�'l(`7N',t�,;ij�1r1INriPu,, , {�i��7t1111�i,,��rll,r ,Ir�:1 ,f' 1'{ � �, �!✓{4'1)}�#t flilflr,tl({I1�i+�,rrlil ,Ii77 1 ��st � I Y,, 7 4i it tl 1. 1 ,” 5 1 Q (1 ) 6 ' i 3't ok I ''ARAI1E5i li' L E' Sd jeft3 !,1 I�,,� ,,,4,'!U!Ir,r! r, 1 0 t -, 'f' t,;alf )f�,, ,lE, # ,': # , r,' ,.;€,l �iljc I A t 1 {il{)fl,,,,t, ' ' n,{a1.1 ,;).i 4))4 o' t ;,, ,'ti,p, 4'r.:')`iliil 1,';:„:;, {,ii'041 ll i !iIISE`,'04 i hi{f+ L 4mo I# '®:'r l a :€f `g® +. „P ; r e, ji`I ''iii E 'tt� t lT45. �{ - 1'4;2 tl ,y,liil 4' 41 i ' 11V;0' litttilig 471
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PREVIOUS CONTRACT AMOUNT: $199,768.00
NEW CONTRACT AMOUNT: $201,476.00
C00/COOlj N0SI UNaH rr ZL56ftZLf8 IVd ZT:liT 60/9Z/80
I� Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
4288 Old Grand Avenue No. 00005
own rears, P.O.Box 9 Phone: 847-244-3222
'"`i "r"114 14 Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: JJH Deductive C/O per Engineer DATE:9/20/2004
PROJECT:Yorkville Wells 8 & 9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell CONTRACT NO:
Engineering Enterprises,Inc.
52 Wheeler Rd.
SUGAR GROVE,IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
OtS i iK PR03; 4SA f
Ag r ":;53'.r .Kf. <..'.F .Y,igizz6 ... R.z`fi 4 Y ..
During the rebid of the 90%complete drawings costs were added that will not be accepted by the Project Engineer,$5,000.00 of this
was missed during the rebid and was not part of the work scope of the completed set of contract documents.
Ite»: _ }esai;ifin,M. ._. _t__.u_ ._ , t_ _._. Qoanhky,:buts_=I1 ifi-:M . 1..Ta -Ratc.Tag.Auiou iI4e Amauf t
00001 Unapproved Cost increase by Project Engineer during July 1.000 LS ($5,000.00) 0.00% 50.00 (55,000.00)
2003 rebid of 100%complete drawings.
•
Unit Cost: ($5,000.00)
Unit Tax: $0.00
Unit Total: ($5,000.00)
By: By:
Pat Doyle Timothy P. Farrell
Date: 9/20/2004 Date:
Expedition
Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
L 4288 Old Grand Avenue No. 00004
ow.�ay.u. P.O.Box 9 Phone: 847-244-3222
'4"°i Nd1i 0 Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: US Filter Deductive C/O DATE:9/20/2004
PROJECT:Yorkville Wells 8 &9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell CONTRACT NO:
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
DE.SCR11 L1ON OF P$OPOSAix
This Change Order is from the Original Bid Prposal July 2003.The additional costs for the radio equipment$14,500 will be accepted
by the Project Engineer but cost increase of$14,349.00 will not.
00001 Unapproved Change Order by Project Engineer. 1.000 LS ($14,349.00) 0.00% $0.00 ($14,349.00)
Unit Cost: ($14,349.00)
Unit Tax: $0.00
Unit Total: ($14,349.00)
By: By:
Pat Doyle Timothy P. Farrell
Date: 9/20/2004 Date:
Expedition®
ITJoseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
fr 4288 Old Grand Avenue No. 00007
Ovw 75 years, P.O.Box 9 Phone: 847-244-3222
and still bulidIngt Gurnee,Illinois 60031-0009 Pax: 847-244-9572
TITLE: Owner requested sidewalks DATE: 11/212004
PROJECT:Yorkville Wells 8 & 9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell CONTRACT NO:
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
000()1 724 SF of Sidewalk PPC per EEI sketch dated 10/28/2004 1.000 LS $1,782.00 0.00% 50.00 $1,782.00
Unit Cost: $1,782.00
Unit Tax: $0.00
Unit Total: $1,782.00
•
By:
By:
Pat Doy Timothy P. Farrell
Date: Date:
Expckfidon
I0OJ NOSUaINHEl ZLS131717%178 X.Vd ZZ '0/Z0/TT
jr; Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
jr 4288 Old Grand Avenue No. 00008
0.r7e roans, P.O.Box 9 Phone: 847-244-3222
a"°"141^01 Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: Well No. 8 Deduct for Pump DATE: 12/6/2004
PROJECT:Yorkville Wells 8 & 9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell CONTRACT NO:
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
DESCRIPTION OT PROPOSALi:
This change Order is due to the deletion of two bowl stages and a lesser pump setting than specified in the original contract
documents.This was due to the fact that the well characteristics were better than anticipated.
.
Item;;,.; Dcscri tion i, ... .
p � ;] Quantity ;;Units �"Unit Price ,;'T'axRateTax'AmauntlVetAmoant
00001 Deduct for two(2)13MQ Byron Jackson stages,at 51,885.00 2.000 Ea. (51,885.00) 0.00% $0.00 (53,770.00)
each
00002 Deduct 71'of No.2,5KV power cable at$15.60 per foot 71.000 Feet (515.60) 0.00% $0.00 (51,107,60)
00003 Deduct 71'of 10"T&C Schedule line pipe at 535.75 per foot 71,000 Feet (535,75) 0.00% 50.00 (52,538.25)
(10"T&C line pipe unit price was supplied by bid)
Unit Cost: ($7,415.85)
Unit Tax: $0.00
Unit Total: ($7,415.85)
By: -�"_ By:
Pat Do Timothy P. Farrell
Date: Date:
altpedition
TOOFj u0S '8 Nosuaa'IaH r r ZL566fi'ZLb8 YVd BC:OT Hlls $0/L0/ZT
NORTHWESTERN INDUSTRIAL PIPING
f
A Division of Edwards Engineering, Inc.
Joseph J. Henderson & Son, Inc. January 6, 2005
4288 Grand Ave.
Gurnee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 & 9 Well House
Change Order Request No. 5
Gentlemen:
We have furnished labor and material to install the 2"PVC Brine Piping and flexible
connectors for the lump sum price of ONE THOUSAND FIVE HUNDRED SEVENTY FIVE
DOLLARS ($1,575.00).
Breakdown
Labor - 14 HOURS @ $72 PER HOUR $1,008
Material - Lump Material & Markup $ 567
Total $1,575
EXCLUSIONS/CLARIFICATIONS
1. All work is to be performed during regular working hours.
2. No Bonds, Permits or Fees are included.
3. Sales tax is NOT included.
If you have any questions related to this proposal, please call at your convenience.
Respectfully submitted,
NORTHWESTERN INDUSTRIAL PIPING, INC.
By: Tony Di Vito
Project Manager
1000 Touhy Avenue
Elk Grove Village,IL 60007
(847)364-8100/Fax(847)364-0188
www.northwestempipe.com
NORTHWESTERN INDUSTRIAL PIPING
A Division of Edwards Engineering, Inc.
Joseph J. Henderson& Son, Inc. January 6, 2005
4288 Grand Ave.
Gurnee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 & 9 Well House
Change Order Request No. 4
Gentlemen:
We have furnished labor and material to install the 4" revised PVC piping as shown on the
revised sketch for the lump sum price of ONE THOUSAND SIX HUNDRED NINE
DOLLARS ($1,609.00).
Breakdown
Labor --) 16 HOURS @$72 PER HOUR $1,152
Material - Lump Material & Markup $ 457
Total $1,609
EXCLUSIONS/CLARIFICATIONS
1. All work is to be performed during regular working hours.
2. No Bonds, Permits or Fees are included.
3. Sales tax is NOT included.
If you have any questions related to this proposal, please call at your convenience.
Respectfully submitted,
NORTHWESTERN INDUSTRIAL PIPING, INC.
By: Tony Di Vito
Project Manager
1000 Touhy Avenue
Elk Grove Village,IL 60007
(847)364-8100/Fax(847)364-0188
www.northwesternpipe.com
NORTHWESTERN INDUSTRIAL PIPING
A Division of Edwards Engineering, Inc.
Joseph J. Henderson & Son, Inc. November 11, 2004
4288 Grand Ave.
Gurnee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 & 9 Well House
Change Order Request No. 3
Gentlemen:
We have furnished labor and material to install one 2"PVC Ball Valve for the lump sum
price of TWO HUNDRED NINTY NINE DOLLARS ($299.00).
Breakdown
Labor-4 2 HOURS @$75 PER HOUR $ 150
Material --> Lump Material & Markup $ 149
Total $ 299
EXCLUSIONS/CLARIFICATIONS
1. See attached packing list signed by Dave Stewart.
2. All work is to be performed during regular working hours.
3. No Bonds, Permits or Fees are included.
4. Sales tax is NOT included.
If you have any questions related to this proposal, please call at your convenience.
Respectfully submitted,
NORTHWESTERN INDUSTRIAL PIPING, INC.
By: Tony Di Vito
Project Manager
1000 Touhy Avenue
Elk Grove Village,IL 60007
(847)364-8100/Fax(847)364-0188
www.northwesternpipe.com
' '''?
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Jz o United City of Yorkville Memo
`�,, 800 Game Farm Road
EST. 1836 Yorkville,
,� -� Telephone:Ill
inois 630-553-854560560
oos ° y Fax: 630-553-3436
1741.E ‘‘,,Ne
Date: February 22, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: Liz D'Anna, Deputy City Clerk
Subject: Well 8 & 9 Treatment Facility— Change Order#2
Attached find one copy of proposed Change Order#2 for the referenced project. This
change order, in the amount of a $7,242.81 increase, is for various minor items as
detailed on the change order. This change order also extends the completion date by 157
calendar days due to delays beyond the control of the contractor, and also to allow for
completion of the standby generator start-up, Well#9 repairs, and site landscape
restoration. While the project completion date would be revised to May 15, 2005, the
treatment facility is currently operational.
While the up front cost of this project is being paid for by the Grande Reserve developer,
the annexation agreement requires the city to grant credits and approve recapture
agreements based on the final cost. Therefore it is important that we keep track of and
approve any changes to the project costs.
I recommend that this change order be approved. Please place this item on the Public
Works Committee agenda of February 28, 2005 for consideration.
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630/466-9350
FAX: 630/466-9380
www.eeiweb.cor
Englnssring
Enterprises;.
Inc_
February 17, 2005
Mr. Joe Wywrot, P.E.
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Contract E.4 -Wells No. 8 & 9
Well House and Treatment Facility
United City of Yorkville
Kendall County, Illinois
Dear Mr. Wywrot:
Please find enclosed three copies of Change Order No. 2 for the above referenced project. The
description and associated justification of each of the changes are listed on the Change Order. In
summary, we recommend the increase in contract price of $7,242.81 for work completed beyond the
contract requirements and a time extension to March 15, 2005 for the Diesel Generator start-up and Well
No. 9 Medium Voltage Motor Starter (MVMS) repairs and May 15, 2005 for site restoration. The new
contract price ($3,011,091.57) is approximately a 0.4% increase of the original contract price
($3,000,300.00).
Upon review and City action of the Change Order, please have the appropriate City official sign the
Change Order in the location identified and return all three sets to my attention for signature by PDG. If
you have any questions or comments with regard to this matter, please do not hesitate to call me at
630/466-9350.
Respectfully submitted,
ENGINEERING ENTERPRISES, INC.
Timothy P. Farrell, P.E.
Project Manager
TPF/me
Enclosures
pc: JWF— EEI
G:\Public\Yorkville\2003\Y00316 Contract E.4 Wells No.8 and 9 Treatment Facility\Construction\Doc\Icofyo03.doc
Consulting Engineers Specializing in Civil Engineering and Land Surveying
CHANGE ORDER
Order No.: 2
Date: February 4, 2005
Agreement Date: September 2, 2003
NAME OF PROJECT: Wells No. 8 and 9 Well House and Treatment Facility
OWNER: Pasquinelli Development Group, Inc.
CONTRACTOR: Joseph J. Henderson & Son, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
> Furnish and install a sliding gate at the Well No. 8 site in lieu of the swing gate called for in the
Contract Documents (Add: $2,645.00).
• > Furnish and install corrosion resistant coating on exhaust fans 5 and 6 (EF-5 and EF-6) (Add:
$522.68).
> Revise the piping at the Well No. 8 and Well No. 9 site(Add: $23,866.98).
> Revise the Well No.8 deep well pump control valve to open just prior to the Well No.8 pump shut
down (Add: $1,190.00).
> Furnish and install controls and wiring to monitor the Brine Pump lubricant low level alarm(Add:
$518.00).
> Revise the contract amount as a result of Bid price review discussions (Deduct: $19,349.00).
> Furnish and install 81 SY of concrete sidewalk to the elevated water storage tank 81 SY @
$22.00/SY (Add: $1,782.00).
> Revise the Well No. 8 pump design (2 less stages than designed) and decrease the depth of
setting by 71 L.F. (Deduct: $7,415.85).
> Furnish and install flexible connectors and associated piping for the Brine Pump(Add:$1,575.00).
> Furnish and install 4" PVC piping on the internal waste water line (Add: $1,609.00)
> Furnish and install a 2" PVC Ball valve on the brine make-up/dilution water line (Add: $299.00).
> Add 157 days to the Contract Completion Date.
Justification:
> The Owner requested the sliding gate due to the fact that it is easier to operate than a swing gate.
> The corrosion resistant coating was necessary due to the potentially corrosive environment.
> The piping was revised to provide the correct operation of Well No.9 due to the one plus miles of
raw water main from the Well No. 9 site.
> The Well No. 8 deep well pump valve control was revised to eliminate potential water hammer in
the system that may occur during pump shut down.
> The brine pump was furnished with a lubricant level sensor. This revision allows the sensor to be
monitored by the PLC for low level alarm condition.
> It was determined that the Bid Price was higher than warranted. After several negotiations with
the contractor, the price deduct was provided.
> The sidewalk was provided to the elevated water storage tank at the request of the Owner to allow
paved access to the tank.
> The characteristics of Well No. 8 are better than was anticipated during design. This allowed for
elimination of two stages from the pump bowl assembly and a decrease of 71 feet in the depth of
pump and motor setting, column pipe and power cable.
> The flexible connectors are necessary to reduce the vibration on the piping caused by the pump.
> The additional piping was necessary to prevent the siphoning of the cation exchange tanks during
a regeneration cycle.
> The ball valve was necessary to isolate the brine make-up/dilution water line if necessary.
> The addition of 157 days to the Contract Completion Date is warranted due to delays not related to
the project and not at the fault of the Contractor or the Owner, such as off site utilities.
CO NO. 2
CHANGE ORDER No. 2
Page 2
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $ 3,000,300.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 3,003,848.76
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by:
$ 7242.81
The new CONTRACT PRICE including this CHANGE ORDER will be $ 3,011,091.57
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 157 calendar days.
The date for completion of all work will be January 31,,2005. Exclusions include the repairs to the
Well No. 9 Medium Voltage Motor Starter(MVMS),the Diesel Generator start-up and the completion
of site restoration including final grading and seeding. The Well No. 9 MVMS and the Diesel
Generator start-up shall be complete by March 15, 2005 and the site restoration shall be complete
by May 15, 2005.
Approvals Required:
To be effective this order must be approved by the agency if it changes the scope or objective of the
PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS.
Requested by: Y-27Le? Joseph J. Henderson & Son, Inc.
Recommended by:-.11-2:1- J��_ Engineering Enterprises, Inc.
Accepted by: Pasquinelli Development Group, Inc.
Accepted by: United City of Yorkville
CO NO. 2
Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
it 4288 Old Grand Avenue No. 00006
otw.rayuan. P.O. Box 9 Phone: 847-244-3222
snd ai16°t"kil"'i Gurnee,Illinois 60031-0009 Fax: 847-2449572
TITLE: Sliding Gates Request DATE: 10/12/2004
PROJECT:Yorkville Wells 8 &9 Well House JOB: 1042-00
TO: Attn: Andrew Dietchrnan CONTRACT NO:
Engineering Enterprises,Inc.
' 52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
.�,� "'•t.'^rt__ ^; �t•, .,.t aic.tn,u,,,,,, aiaretnau,t,,,,t.;� 'i ,tAtft>IIt4,R,..... ."t r 'taa:;m„�r;s t:)"; "'p1Tltia,!'" ,+. ,;:,att,t,•,.
{� d li"fil '')„'1!'1„I I,t.� 'f,.)t,r Ut'i2t h., �e,�„ii r to•tn:l,l', �i ld„Ii„t t.'$t ! II,.,..,,.„t rci ”
l:)� �(171L!;t,'!' %E�,>��rP�(��4�,. !�,�;�,l,, Ii''{'!�`�r t.l,,,.. r u.,,..r.;,. � I ,1„{d{!:tlifCG.,I rIh C 1 ,t! I ti)!)„.,;y,�, e i r c 1 h"t:l'1"i it r t"
.".,....,_ .a., ..." ....,.,..,. �'1t dS ...l,h..ttrt,t 1';`.,r.n)a,.,.,amiIwr.,�_.H,.,L'h$714`♦..r,d�,t. ..t,ll ^i +,)u..•.,�”,!',�,II;,Grllfiiu�l.,9t,1tG,�l: �t'.i,ta. . .'�,,,+II,rGh�,.{a,11.!�t,'u;.;:.�,,,.'1+I>laa;aS:a:....,,
The Village of Yorkiville requested to have the hinged swinging gates at the Yorkville Wells 8 &9 replaced with Sliding Roller
Gates_ lllinana,Inc.provided a proposal dated 9/17/04,to supply and Install the gates for$4,600.00.That is after the credit of
$1,500.00 for the swing gates.Attached are the original proposal from lliana,Inc.fence company,the cut sheer showing the gate
detail, and a quote that is good for 30 days.Please provide an answer on this request as the price of steel changes daily.
(t{,:;�.6�^?{•,, ,,,rh.,.l,l,i{m;r eft t r h., ,.:omata,t t 6.., ,id:Q.Q.P..,ti"...�^q'...�. ......c.,.... ¢b.a,;filfl': h'+7]'Pit;•' ,,,np;(rtyi,,t,a,,,.tt tt;t7;..._,..:'7l {i,�, d,p,!t,a,a,a ',f^:f:F'�Z';'�,;C","f'',°Y
�tez�ni!,f��lii�ifA'�.' Ie�.p�Xt��i;..�E::.i':iii,,�'1�itittaR;�lll;fid,,;,,,,.,_:,toctitl�fll'�i��l�.�f'�ud:t;G:::t:.:'�,:iii;;l;�aan�;����u�9;",T7iiit?P•rice',,,;H�;1;"�,a�lc_�f.�,Tt{�o��'. ;�laoodium
00001 Sliding Gate System Acqucst J 34,8Q EA, $3,050.00 0.00% $0.00 SG,100,0or
•
00002 Credit for Swinging hinged Gates I 2.000 EA- ($750.00) 0.00% 50.00 (S1,500,00)070.
00003 ]7H OH&P Gl 15%per contract 1.000 LS 5690.00- 0-00% $0,00 —$,64414g0 4345
Unit Cost: .$.53.2.9044G
2
• Unit Tax: $0.00
Unit Total: -455290A4--(04S
By: By:
Pat Doyle Andrew Dietchman
Date: Date:
l:x5c41tion)
TOVA NOSN7U'J T4 r'r 7.2,g81,,e7LfR Yb,t Pq:TT h(1/7T/nT
FROM : ILLIRNA INC FAX N0. :219 944-5013 r Sep. 17 2004 86:46AM P1
•
a
na, & ' ° .
55 • , IFax(219) 944-501:
Fencing • Guard Rail • Ornamental Iron • Window Guards
September 17, 2004
Joseph 3..Henderson
Attn.: Pat Doyle
Re: Yorkville Well #8 & #9
We are submitting the following proposal regarding the cantilever gates.
2 _._30-ft Cantilever gates to match new fence
Gates to be used in lieu of Double Drive gates
COMPLETE COST FOR MATERIAL
AND INSTALLATION ...$4,600.O0
Price is subject to change after 30 days.
Note: Fence and property line marking is the responsibility of owner general
contractor.
Thank you for permitting us to bid on this project.
Respectfully yours,
JR Biancard+
Commercial Estimator
'lam SvyI Vd 7- et)Ld• =.,:.,� A
2-at�1 F -rte SLI 5 �- Ya'
Z. c4-ri 1P-4712-341
• •aa• ae,29
Commercial •Residential •Industrial
ZOOlJ NOS 3au� rr ZLS6 L68 %V3 CS:TT t0/ZT/Oi
137 E3
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630 / 466-9350
r' q FAX: 630 / 466-9380
www.eeiweb.com
Zi s:
ARS 0e
CELLEI C jjs June 11, 2004
Mr. Pat Doyle
Joseph J. Henderson & Son, Inc.
4288 Grand Avenue
PO Box 9
Gurnee, Illinois 60031-0009
RE: Wells No. 8 and 9 Well House and Treatment Facility
United City of Yorkville, Kendall Co., IL
Dear Mr. Doyle:
We have reviewed your Change Order Request No. 5 dated June 7, 2004 regarding the HVAC for the
above referenced project. For ease of reference, we have included a copy of the request. The cost of
$450.00 for the upgrade to the corrosion resistant exhaust fans in the Chemical Rooms appears to be
justifiable. However, the cost of $675.00 for the Dark Bronze anodized finished should not be
transferred to the Owner. This requirement is specified in Section 10200 Part 2.7.
Please revise and submit the Change Order Request accordingly. If you have any questions on this
matter, please do not hesitate to call.
Respectfully submitted,
ENGINEERING ENTERPRISES, INC.
Timothy P. Farrell, P.E.
Project Manager
TPF/me
Encl.
pc: Mr. Joe Wywrot, P.E., City Engineer
JWF, ARD - EEI
MARS\DOCS\Public\Yorkville\2003\Y00316 Contract E.4 Wets No.8 and 9 Treatment Facility\Construction\Doc\Ijjh05.doc
Consulting Engineers Specializing in Civil Engineering and Land Surveying
.,4rA Joseph J. Henderson & Son, Inc. FAX TRANSMJ ITAL
1 4288 Old Grand Avenue No. 00077
P-Q.Rox 9
Over 75 years Phone: 847-244-3222
and still bufdtnp! Gurnee,Illinois 60031-0009 Fax: 847-244-9572
SUBJECT:HVAC Engineer Requested Upgrades DATE: 6/7/2004
PROJECT:Yorkville Wells 8 & 9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554 REQUIRED: 6/11/2004
Phone: 630-466-9350 Fax: 630-466-9380 PAGES: 3
REI ARKS
Tim Attached is a Change Order request from Althoff Industries Inc....During the review of the exhaust fan
and exterior louver submittals, the submittal sent back to Althoff Industries was Approved As Noted. The notes
read that the reviewing engineer upgraded the finish to the exterior louvers to Dark Bronze Anodized finish. in
lieu of brushed aluminum.
Also attached was upgrading the epoxy coated corrosion resistant exhaust fans. Attached is a copy of the
proposed changes from Althoff. Please review and let me know the decision of the Owners on what they would
like to do with this.
Reported 1V_Toseph J. Hen rson & Sop Inc. Date: (y - 7 D—(7 /--
Signed:
Pat Doyle,Project Manager
Fxr:daio»IS'
T00tj NOS '3 NOS I3IN3H r f Zi266fims YYd Ct:0T NON l0/L0/90
• Feb '0S 04 12: 2Clp ALTHOFF IND OPS 8154559792 p . 1 ,
Ank
111.
1111 ALTHOFF
:r Mechanical,Electrical and
• Control Sr.vices
INDUSTRIES INC.
February 9, 2004
Mr. Justin Wilson
Joseph J. Henderson & Son
4288 Old Grand Ave.
Gurnee. IL 60031
Re; Yorkville Wells 8&9 Well House
Dear Mr. Wilson:
Per the engineer comments on the marked up equipment submittals dated January
21, 2004. the louvers are to be provided with a dark bronze finish and the exhaust fins
EF-5 and EF-6 are to be provided with corrosion resistant fans. In regards to the louvers
per our proposal dated June 25. 2003, we were to provide a mill finish on the louvers. .1.0
upgrade to a color anodized finish we request a change order in the amount of S675.t)0.
In regards to the EF-5 & 0 exhaust fans, nothing was indicated in the.
specifications or the fan schedule about corrosion resistant fans, To i.ipgracice to a
corrosion resistant epoxy coating for Eh-5 & 6. we request a ehan��ed order in the amount
of x;225.00 per fan for a total of x;450.00.
Please feel Irte to call me and let me know how you would like to prucked. I eon
be reached at 815/455-7000, extension 1170,
Respectfully Submitted.
AL-11-IOFl+ INDUSTRIES, INC.
•
Dean I-Iood
Project Manager
8001 South koule 31 ♦ Crystal Lake, IL 60014
1315-455-7000 i www.ah offi _co��
7,002 NOS V NosxaaNaH r r 7,L96 'TZLTE TYd £17 :0T NOR 1'0/L0/90
•
JOS. J. HENDERSON & SON, INC. 6U/2004
Yorkville WTP
Change Order Request No.5
QNTY UOM SUB _ RATE MAT/ Equip RATE LABOR TOTAL
Submittal No. 15 HVAC
Per submittal mark up by project Engineer the
following has been requested for addtion to
the project contract. Also requested was for
the mill finish on the exterior louvers to be
dark bronze.
Dated 2-9-2004
z
cn
0
Althoff Industries, Inc.
Exhaust Fans No. EF-5 and EF-6 to be 2 $ 225.00 $ 450,00
corrosion resistant epoxy coated fans.
Anodized Dark Bronzo finich on oxtcrior LS $ 675.00 $ 675.00
111
$
N
10
<r
,r
JJH Labbr/material breakdown.
Carpenter 0 Hrs. $ - $
Laborer 0 Hrs. $ - $
SUBTOTAL $ 000.00 S - $ - $ 1,125.00
Material/Equipment & Labor at 15% S 136.00- $ - $ - $ 1-36-00 'GSA
Subtotal $ 1,260-00
Bond at 1% $ 12.60 S.1$
o Total _ $ 1,272.46 J3-2.24
ti
o
0
•
J Joseph J. Henderson & Son, Inc, CHANGE ORDER REQUEST
jr.4
4288 Old Grand Avenue No. 00002
ow"rsyears, P.O.Box 9 Phone: 847-244-3222
°ra4111"414^91 Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: Revised Drawings July 2004 DATE:9/2/2004
PROJECT:Yorkville-Wells 8 &9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell CONTRACT NO:
Engineering Enteiprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE:COR To: EEI From: JJH Number: 00001
,,,••�t^ ft1t;: t•,',c,atm;•,,�, ,,,,r���„ .;;;,�;:;t ^f' „ti;..0� °;�:f;1'; ,.c; ���� ,� �.,.. ^;1,'t
•'* ,.,Ilrf x;6,,,1, ;i�:i'j j' I, L:, olt:�d:; ;2{G,,+ ,.I'
'4. ..d., �i" '1,' ^I, n�l..:lf: , ,.,1.,:;
1'�.,,,,";u"�„d),;+��1M„i` 6�r,�' , ;1 �rijp.w ,t��
�����?,Y,f l`�''�I,m,.aQ�f'Q,i'..;f`.�:;:•i`,�i.�a:Y��I��U�.,.,.,��^.'1[i;ii;4.�E�l�:n;.}„�.,.v.a�i��r�„��r,h ,,.t,�, ., ,11".,,,, u�:1�1i}':�7�t{.�r:i�ie�n�)frl „Il°', ;�":1;{3,.��SI1'.!'fi' u::fln:6''1�1�;i;}�;afll�:�.innwmn.f�.�"�,11tJ„51;x:
Engineering Enterprises Inc_issued revised drawings dated 7/2004 received in the DH office 7/27/2004.These plans were
immediately sent out for pricing to the following subcontractors and Suppliers.Neslund &Associates,Northwestern Industrial Piping,
Stelinnach Electric,USFilter/General Filter.The plans noted changes on the following sheets: G-7A,PR-1A,PR-2A,PR-3A,PR-4A,
PR-5A,PR-6A,PR-7A,PR-8A.
:i+,iT,t .rP,t;Tj,talr ,,o�t,��.l12:'�r,..�i:7Gl;fl;' C{L1oS�^ „r,,�,";il•' ..iR V. a.,",.63a„ I�"li;i"�� ';�;t, '��,' ='�
�•r ,4"` ;'� ..1,��1ll;l. ,tn,I;d,,,` ,.1;1 ti�.,�1�� ,��,�;l.r!'I')In^ ;:Cr;: �T �q f,},� "`t� f
'Jl1:Cil'�•l�:I:�I�+�i�C�S1C ��,u..,,,��III1,�r,.� nn�I���t:l:b.n,.gr;=',.•.::.�'lr. .."�,���i,��.�.��..�a.,�n Cl,r:.i.f�IlA'ht:lt�!;"tr„S��li�4"�;,i1Ill lf:C�CCi�:,,�TAX��tC,T��I.A�Q11L>,'t'i�,�ti;�0�1Y1�
1 12"D!P CL 52 2.000 LF 542.95 0.00% $0.00 $85.90
2 12”Flanged Gate&Silent check Valve with Vault i e 1}-i> 1.000 EA> 54,455,00 0.00% 50.00 $4,455.00
3 3"NPT Service and Gate Valve w pipe,venL llowablc fill,& 1.000 EA. 35,590.00 0-00% $0.00 $5,590.00
rip rap 2.64n4X-D
4 ConnccttoExisting 1.000 L5 $1,030.00 0,00% $0.00 51,030.00
S DEDUCTS:12"Gate valave&vault 1.000 LS ($2,190.00) 0.00'% $0.00 (52,190.00)
6 Furnish and Install the conduit and signal wiring system for 1.000 LS $0-00 0.00% $0.00 $0.00
(2)two additional sca1c analog inputs to the PLC panel
7 Programming Services to Well No.9 Deep Well control Valve 1.000 LS $518.00 0.00% $0.00 $518.00
to eliminate control and monitoring the valve by
instrumentation system_Includes programming updates to
PLC and Panel View Operator Interface Terminals,Price is
based an performing work during current start up of well No.
9.
8 Cla-Val is quoted per specifications-No optional features ate 1.000 LS 511.265.00 0.00% 50.00 511,265.00
included.6'Galvanized piping is quoted with Grooved
Fittings,Upon receipt of Change Order,Northwestern will
need 3 to 4 weeks to obtain materials.Thea we are requesting
an extension in the completion date upon approval of this
change order. SC.--E. $' -
9 General Contractor°H&P 1.000 LS $3,113.08 0.00% 50.00 $3,113.08
Unit Cost: $23,866.98
Unit Tax: $0.00
Unit Total: $23,866.98
900/ 00M N0SEEa1 R rr ZL2fittiLts TVA f°T:LT en/7n/Rn
jr; Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
4288 Old Grand Avenue No. 00002
0.75y.w, P.O.Box 9 Phone: 847-244-3222
"4"I W as'cil Gurnee,Jllinois 60031-0009 Fax: 847-244-9572
By: By:
Pat Doyle Timothy P. Farrell
Date; Date:
FmediLinn tre
900/C00[ j xosxaartaH IT ZL26ttZLPB 1-Yd CI:LT 170/Z0/60
09/02/04 17:13 FAX 8472449572 JJ HENDERSON U004/008
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edwerdi engineering, Inc. CONTRACTORS /ENGINEEF15
• AIR CONDITIONING • HEATING
. • REFRIGERATION • VENTILATION
UH .
1000 TOY AVENUE • ELK GROVE VILLAGE, ILLINOIS 60007-4922 . PIPIN3 • SHEET METAL
TELEPHONE: (847) 364-8100 FAX:(847) 364-0188 • SERVICE
FAX COVER S H H ET
To: � �— I�.� Lam. Q-- 1--k S`-t7 — a-s-t - g 5 7
From: _ —1;"/
D ate; - gn? �f Sender:
Total number of pages: / (including cover sheet).
If you do not receive all of the pages, please call as soon.as possible at 847-364-8100_
Name of Project: ��•' 4 �.'��e
1P1017 C,-14
Message:
01,1/6 I 434w✓ . Egad
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•
•
NORTIPAIESTERNINDUST1AL PIPING, INC. 847-647-9142
773-775-1456
7475 Oak Park Avenue • Niles, IL 60714-3817 • www.northwestempipe_com fax 773-775-5455
Joseph J. Henderson & Son, Inc. Revised August 10, 2004
4288 Grand Ave.
Gumee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 & 9 Well House
Change Order Request No. 1
Gentlemen:
We propose to furnish labor and material to install the revised piping as shown on the updated
plans for the lump sum price of ELEVEN THOUSAND TWO HUNDRED SIXTY FIVE DOLLARS
($11,265.00).
Breakdown
Labor --> $ 3,884
Material -> $ 7,381
Total $ 11,265
• Cla-Val Is quoted per specifications — No optional features are included.
• 6" Galvanized piping is quoted with Grooved Fittings.
• Upon receipt of approved change order, Northwestern will need three to four weeks to
obtain materials. Therefore we are requesting an extension in the completion date upon
approval of this change order.
EXCLUSIONS/CLARIFICATIONS
1. All work is to be performed during regular working hours.
2. No Bonds, Permits or Fees are included.
3. Sales tax Is NOT included.
if you have any questions related to this proposal, please call at your convenience.
Respectfully sul mitted,
NORTHWESTERN INDUSTRIAL PIPING, INC,
By Tony Vito
Project Manager
ZOO IPj NO5211102 IT ZL2t3ttZLiiB 1173 Til:TT l70/9T/80
08/16/04 11:41 FAX 8472449572 JJ HENDERSON C j004
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Control Systems CHANGE ORDER FORM
1239 Willow Lake Blvd
Vadnais Heights, MN 55110 Change Order NO. 002
Phone: (651) 766-2700 Fax: (651) 766-2701
TO: Joseph J. Henderson & Son, Inc. JOB NAME: Yorkville, IL Wells 8 and 9
ATTN: Pat Doyle JOB NUMBER: 503156
PURSUANT TO THE TERMS AND CONDITIONS OF PURCHASE ORDER NO 1042-00-11-250-01,
THE UNDERSIGNED PARTIES TO SAID CONTRACT DESIRE TO MODIFY SAME BY CHANGING
THE EQUIPMENT AND/OR LABOR TO BE FURNISHED PURSUANT TO SAID CONTRACT IN
ACCORDANCE WITH CERTAIN INSTRUCTION REQUESTS, PLANS AND/OR SPECIFICATIONS OF
-TN THE FOLLOWING PARTICULARS'
ITEM NO. DESCRIPTION OF CHANGE AND STATEMENT OF REASON AMOUNT
1 Well Pump 9 Control Valve: $518.00
• Programming services to Well No. 9 Deep Well Control Valve to eliminate
control and monitoring of valve by instnunentation system. Includes
programming updates to PLC and PanelView Operator Interface Terminals.
• Price is based on performing work during current startup of Well 9. Please
process change order accordingly.
• Revised documentation updates.
THIS OFFER OFMODIFIC4770N IS DEEMED ACCEPTED AND ASSENTED TO BY PURCHASER IF WITHIN A
REASONABLE TIME THE TERMS OF THIS CHANGE ORDER HAVE NOT BEEN OBJECTED TO IN WRITING
BY PURCHASER TO SELLER. IT BEING AGREED UPON BY THE PARTIES THAT REASONABLE 77MB FOR
OBJECTION 15 20 DAYS FROM THE DATE HEREOF.
PREVIOUS CONTRACT AMOUNT: $199,250.00
NEW CONTRACT AMOUNT: $199,768.00
:ITIS FURTHER UNDERSTOOD THAT THIS WRITTEN MODIFICATION IN NO WA YADVERSELYAFFECTS
.T115 VALIDITY AND/OR ENFORCEABILITY OF ALL TERMS AND CONDITIONS OF SAID PURCHASE ORDER
.NUMBER.1042-00-11-250-01 NOT SPECIFICALL YAND EXPRESSL YMODIFIED HEREBY,
Customer Signature Title
Date Date
Cc: 503156, Job File
Kevin Forsman, USFCS
Bob Erickson, USFCS
200E j NOSHURfi13 rr ZL56117ZLI78 Tt:TT 170/9T/90
I Joseph J. Henderson & Son, Inc. FAX TRANSMITTAL
lir 4288 Old Grand Avenue No. 00113
Cruor yu� P.O.1330X 9 Phone: 847-244-3222
end a 11 busing! Gurnee,Illinois.60031-0009 Fax: 847-244-9572
SUBJECT: NWIP and USFiJter C/O back up DATE: 8/26/2004
PROJECT:Yorkville Wells 8 & 9 Well House JOB: 1.042-00
TO; Atm: Timothy P. Farrell
Engineering Enterprises, Inc.
. 52 Wheeler Rd.
SUGAR GROVE, IL 60554 REQUIRED: 8/27/2004
Phone: 630466-9350 Fax: 630-466-9380 PAGES: 3
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Tim Attached are the back ups of the revised drawintgs USFilter Controls proposal just came into our
office and was not included in the original COR from JJHPlease review and call with any questions Pat
•
Reported 13 . -p 3 cnderson&Son,Inc. Date: 19...2.G • a'e."0�
Signed:
Pat Doyle,Project Manager
ExpedilionV
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edw ardf engineering inc. coNTRACTOFis / ENGIN.6F1s
- AIA CONDITIONING • HEATING
. I REFRIGERATION • VENTILATION .
1000 TOUHY AVENUE • ELK GROVE VILLAGE, ILLJNOI$ 60007-49 . PIPIhto • SHEET METAL
TELEPHONE:(847) 384-8100 FAX: (847) 384-0168 • SERVICE
FAX COVER SHEET
From:
Date: g/o7aVct.Y Sender:
Total nunmb'er of pages: / (including cover sheet).
If you do not receiye all of the pages,please call as soon as possible at 847-364-8100.
Name of Project: \/ -4-A
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Message:
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Control Systems CHANGE ORDER FORM
1239 Willow Lake Blvd
Vadnais Heights, MN 55110 Change Order No. 003
Phone: (651) 766-2700 Fax: (651) 766-2701
TO: Joseph J. Henderson & Son, Inc. JOB NAME: Yorkville, IL Wells 8 and 9
ATTN: Pat Doyle JOB NUMBER: 503156
)r � i ,�t,'•y•, ••llr' ^,� �'v'�,} � n ,•.r�•� ,•.1 r ra•,ary�„ ,� ,.l �.�., � ��rm rru .,.4. '",';.'.q.';1'
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ITEM NO. DESCRIPTION OF CHANGE AND STATEMENT OF REASON AMOUNT
1 Brine Pump System:. $518.00
• Per EEI 8/11/04 letter to IT Henderson. Programming services to monitor Brine
Pump High Lubricant Level and provide pump alarm_ Includes programming
updates to PLC,PanelView and HMT Software. Tim Farrell advised USFCS on
8/25/04 that Brine pump shutdown is not required_
• Revised documentation updates.
NOTE: Quote does not include brine pump sensors or sensing relay. These items arc
furnished and installed by others in the Brine Drive Panel.
2 Well 9 Vent Valve Additions: $1,190.00
• Per EE1's request;The MCC will be revised to delay shutoff of the well pump
until the vent valve has fully opened. The valve is normally open when the well
pump starts and when the well flow is reached the valve closes. When the pump is
required to shutoff,the valve solenoid will be de-energized and the valve will start
to open_ When the valve"full open"limit switch is actuated,the pump will shut
down. The circuit will be wired so"Hand"operation from the MCC also provides
the correct vent valve operation_ Additions Include:
o Control Relays and Sockets_
o Field Services to install relays,terminal blocks,etc_,for valve additions
in existing MCC
o Revised documentation updates_
NOTE; Quote does not include any valve equipment such as limit switches,solenoids,
etc. Any wiring or conduit required from the valve to the MCC will be provided by
others.
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r „5"ft t.l ;r 1 n,,,r d ,y ,,_,,,,,I,,un, , ,,ltat, " n,t,�„1,= f,{u;,,,,:,, fe�a ,, til,r, 'f y11� is 4;,It•j{f
�' t i t 1,� 1 �4 rf it, , i {,
411...„,
1{-wry
,, r,� +` ,rO?�i utGP''VVER �n OWIP, 'M,a �'+ •} 19.Sqr: , ';
l io,, ,+,t p, ,,t,l, ,`nut n,,, ;. ,r, ,,,),",;r'te,n41''1%,u=f, r+',If,,yeti,,,,,, �r,,:roo VER r ,),1:, #k +' X41., l.'f �t, 4= It tot,P,OA I( r r.:l l 1%.4t11 ,1*I ta,;,,u
�.4 1 �t 4', f k"�1 I, Lj f�,
t�{����,I,,}�E, 5 iQ�, t1�1� � YalI;B , ��9► „ E5 /DWI,'r 11;981 ?• ,r +
r,l5 ''1{n=,2 ;' f�nn l Nir`'q''i�'+ #,,e ,i rt=,l�ft=, 'flia�,,t rnla,i, l'?IP ' ,t.; ' .,4,0p4,,,„.,l' , +,_:.,, 7,11:,11;,,-'.'4,1,414" , r, � ;$ ,,
r i_ ' si!'i t �,,r „ Ie,ry• ; t I r'�a�{tl, l , ,/111$1 l31E1 , tI g
®1 MAI
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PREVIOUS CONTRACT AMOUNT: $199,768.00
NEW CONTRACT AMOUNT: $201,476.00
•
C00/t:00I 1 nrnRxa'Rktmu rr 71 Crtf,>:,7 i{,o -717.7 7T•T.,T v.,A /117/On
eirjr' Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
4288 Old Grand Avenue No. 00005
o.,..rs root., P.O.Box 9 Phone: 847-244-3222
w'd"w buldnol Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: JJH Deductive C/O per Engineer DATE:9/20/2004
PROJECT:Yorkville Wells 8& 9 Well House JOB: 1042-00
TO: Attn: Timothy P.Farrell CONTRACT NO:
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE,IL 60554
Phone: 630-466-9350 Fax: 630466-9380
RE: To: From: Number:
DES .:W Ok PRO
.,,.. ... ., ..�, .. akafi.er'.x,.......2EM i...sa...?-'......_s..cN; .,.i,<,.-iiS5.ENK.ZMR.2�"s..r,� =Fr .. _.ratla .a ..ev?-:
During the rebid of the 90%complete drawings costs were added that will not be accepted by the Project Engineer,$5,000.00 of this
was missed during the rebid and was not part of the work scope of the completed set of contract documents.
_=< ants .t[In><is__ilut,Pnce: ,Taxritate TagAuionntNef Amoant
00001 Unapproved Cost increase by Project Engineer during July 1.000 LS ($5,000.00) 0.00% $0.00 ($5,000.00)
2003 rebid of 100%complete drawings.
Unit Cost: ($5,000.00)
Unit Tax: $0.00
Unit Total: ($5,000.00)
By: By:
Pat Doyle Timothy P. Farrell
Date: 9/20/2004 Date:
Expedition
rJoseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
� 4288 Old Grand Avenue No. 00004
awr75years. P.O.Box 9 Phone: 847-244-3222
and"1'4'114 Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: • US Filter Deductive C/O - DATE:9/20/2004
PROJECT:Yorkville Wells 8 &9 Well House JOB: 1042-00
TO: Attn: Timothy P.Farrell CONTRACT NO:
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: - - To: From: Number:
This Change Order is from the Original Bid Prposal July 2003.The additional costs for the radio equipment$14,500 will be accepted
by the Project Engineer but cost increase of$14,349.00 will not.
Itema_s_bescription.gi,eali ._.tar._ ,v.:_ . .Quantity. Units isUmt Price... ....-Ta jdi tiixAmonrii-Wi>>in%'f nt
00001 Unapproved Change Order by Project Engineer. 1.000 LS ($14,349.00) 0.00% $0.00 (514,349.00)
Unit Cost: ($14,349.00)
Unit Tax: $0.00
Unit Total: ($14,349.00)
By: By:
Pat Doyle Timothy P. Farrell
Date: 9/20/2004 Date:
Expedition m
•
411;4 Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
ir 4288 Old Grand Avenue No. 00007
r75yutire, P.O.Box 9 Phone: 847-244-3222
Gurnee,Illinois 60031-0009 Pax: 847-244-9572
TITLE: Owner requested sidewalks DATE: 11/2/2004
PROJECT:Yorkville Wells 8 & 9 Well House JOB: 1042-00
TO: Attn: Timothy P.Farrell CONTRACT NO:
Engineering Enterprises,Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
00001 724 SF of Sidcwalk PPCprEEIsktchdated 10/28/2004 1.000 LS $1,782.00 0.00% 50.00 $1,782.00
•
Unit Cost: , $1,782.00
Unit Tax: $0.00
Unit Total: $1,782.00
•
By:
By:
Pat Doy Timothy P. Farrell
Date: Date:
Extradidon
•
TOO PI SIOS)17aKTIT rr 7/ R1T7R YV4 77: r !n/7n/Tr
Joseph J. Henderson & Son, Inc. CHANGE ORDER REQUEST
4288 Old Grand Avenue No. 00008
oY.r7sy..ra. P.O.Box 9 Phone: 847-244-3222
Gurnee,Illinois 60031-0009 Fax: 847-244-9572
TITLE: Well No. 8 Deduct for Pump DATE: 12/6/2004
PROSECT:Yorkville Wells 8 & 9 Well House JOB: 1042-00
TO: Attn: Timothy P. Farrell CONTRACT NO:,
Engineering Enterprises, Inc.
52 Wheeler Rd.
SUGAR GROVE, IL 60554
Phone: 630-466-9350 Fax: 630-466-9380
RE: To: From: Number:
DES!CRLPI' ON..Ori:PRO QSAL -•....
This change Order is due to the deletion of two bowl stages and a lesser pump setting than specified in the original contract
documents-This was due to the fact that the well characteristics were better than anticipated.
Item:,;:,, Dcscr.iptioni;,.;; i.i. .:... .. ., . .,-.... ..............Quantity:,;lJtiits:: :.UnitPrice:: Tar Rate:.Tax'AmotintNek: iitoarit
00001 Deduct for two(2)13MQ Byron Jackson stages,at$1,885.00 2.000 Ea. (51,885.00) 0.00% 50.00 (53,770.00)
each
00002 Deduct 71'of No.2,5KV power cable at$15.60 per foot 71.000 Feet (515.60) 0.00% 50.00 (51,107,60)
00003 Deduct 71'of 10"T&C Schedule line pipe at 535.75 per foot 71.000 Feet (535,75) 0.00% 50.00 ($2,53825)
(10"T&C line pipe unit price was supplied by bid)
Unit Cost: ($7,415.85)
Unit Tax: $0.00
Unit Total: ($7,415.85)
By: By:
Pat Do Timothy P. Farrell
Date: Date:
Expedition
T001a1 NOS 151 DIOS2IMQC,IRT1 r r ZL581717ZLI %F3 8£:OT 311L b0/L0/ZT
<,T NORTHWESTERN INDUSTRIAL PIPING
A Division of Edwards Engineering, Inc.
Joseph J. Henderson & Son, Inc. January 6, 2005
4288 Grand Ave.
Gurnee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 & 9 Well House
Change Order Request No. 5
Gentlemen:
We have furnished labor and material to install the 2"PVC Brine Piping and flexible
connectors for the lump sum price of ONE THOUSAND FIVE HUNDRED SEVENTY FIVE
DOLLARS ($1,575.00).
Breakdown
Labor 4 14 HOURS @ $72 PER HOUR $1,008 _ -
Material 4 Lump Material & Markup $ 567
Total $1,575
EXCLUSIONS/CLARIFICATIONS
1. All work is to be performed during regular working hours.
2. No Bonds, Permits or Fees are included.
3. Sales tax is NOT included.
If you have any questions related to this proposal, please call at your convenience.
Respectfully submitted,
NORTHWESTERN INDUSTRIAL PIPING, INC.
By: Tony Di Vito
Project Manager
1000 Touhy Avenue
Elk Grove Village,IL 60007
(847)364-8100/Fax(847)364-0188
www.northwestempipe.com
/
NORTHWESTERN INDUSTRIAL PIPING
A Division of Edwards Engineering, Inc.
Joseph J. Henderson& Son, Inc. January 6, 2005
4288 Grand Ave.
Gurnee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 &9 Well House
Change Order Request No. 4
Gentlemen:
We have furnished labor and material to install the 4" revised PVC piping as shown on the
revised sketch for the lump sum price of ONE THOUSAND SIX HUNDRED NINE
DOLLARS ($1,609.00).
Breakdown
Labor-› 16 HOURS @$72 PER HOUR $1,152
Material -› Lump Material & Markup $ 457
Total $1,609
EXCLUSIONS/CLARIFICATIONS
1. All work is to be performed during regular working hours.
2. No Bonds, Permits or Fees are included.
3. Sales tax is NOT included.
If you have any questions related to this proposal, please call at your convenience.
Respectfully submitted,
NORTHWESTERN INDUSTRIAL PIPING, INC.
By: Tony Di Vito
Project Manager
1000 Touhy Avenue
Elk Grove Village,IL 60007
(847)364-8100/Fax(847)364-0188
www.northwesternpipe.com
3i 7
NORTHWESTERN INDUSTRIAL PIPING
A Division of Edwards Engineering, Inc.
Joseph J. Henderson& Son, Inc. November 11, 2004
4288 Grand Ave.
Gurnee, IL 60031
Attention: Pat Doyle
RE: Yorkville Wells 8 & 9 Well House
Change Order Request No. 3
Gentlemen:
We have furnished labor and material to install one 2" PVC Ball Valve for the lump sum
price of TWO HUNDRED NINTY NINE DOLLARS ($299.00).
Breakdown
Labor --> 2 HOURS @ $75 PER HOUR S 150
Material -› Lump Material & Markup S 149
Total S 299
EXCLUSIONS/CLARIFICATIONS
1. See attached packing list signed by Dave Stewart.
2. All work is to be performed during regular working hours.
3. No Bonds, Permits or Fees are included.
4. Sales tax is NOT included.
If you have any questions related to this proposal, please call at your convenience.
Respectfully submitted,
NORTHWESTERN INDUSTRIAL PIPING, INC.
By: Tony Di Vito
Project Manager
1000 Touhy Avenue
Elk Grove Village, IL 60007
(847)364-8100!Fax(847)364-0188
www.northwesternpipe.com
r
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w . / /
2`�t,0ir o United City of Yorkville Memo
J800 Game Farm Road
Esr. " _ 1836 Yorkville, Illinois 60560
��— Telephone:
hone: 630-553-8545
t I co-r- oo Fax: 630-553-3436
Date: February 23, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer U
CC: Liz D'Anna, Deputy City Clerk
Subject: EEI Hourly Rate Increase
Attached find a letter from EEI requesting approval of new hourly billing rates for their
services. Most engineering agreements include provisions for adjustments to billing rates.
Please refer to EEI's letter for a justification of the requested changes.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
consideration.
41 52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630/488-9350
FAX: 630/468-9380
www.eeiweb.com
Er glnssring
Entsrwrisss.
Ino. February 22, 2005
Mr. Tony Graff
City Administrator
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Proposed Changes In Hourly Rates and Expenses
Dear Tony,
This letter is to submit our request for changes in rates of compensation. The requested changes are in the
hourly rates for various classifications of employees in accordance with our enclosed Standard Schedule of
Charges dated January 1, 2005. Also enclosed is our current summary of Personnel, Positions and
Classifications to cross reference with the hourly rates for the individuals to whom they apply. You will note that
we are requesting an increase of $6.00 per hour for most employees; however we are requesting a greater
increase for our senior personnel. The new hourly rate schedule will be applied to all projects for which we are
providing hourly work, which is predominately development review services.
As I am sure that you have experienced, there is considerable competition for salary and benefits by other public
and private sector employers and our costs have risen accordingly. We believe that we have excellent personnel
whom we have been able to retain through our continued investment in salary, benefits, equipment and facilities
to match our competition.
We hope that you will honor our request so that we can maintain and expand our staff to continue to provide the
high level of service that you expect and deserve. If you have any questions, or comments, please do not
hesitate to call.
Respectfully submitted,
INEERING ENTERPRISES, INC.
E .
( ,, cc-6(ili, ,„,,________
Jeffrey W. Freeman, P.E.
Senior Project Manager
JW F/me
Enclosures
pc: Mayor Arthur F. Prochaska Jr.
Mr. Joe Wywrot—City Engineer
JKM, JTW, DMT— EEI
G:\Public\Yorkville\2005\YO0500 General\Doc\Ltoraff01 doc
Consulting Engineers Specializing in Civil Engineering and Land Surveying
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630/468-9350
FAX: 630/466-9380
STANDARD SCHEDULE OF CHARGES
irtit
January 1, 2005 www.eeiweb.com
Englinssring
Entsrprisss.
Inc_
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Principal Engineer E-3 $138.00
Senior Project Manager E-2 $126.00
Project Manager E-1 $114.00
Senior Project Engineer/Surveyor P-5 $102.00
Project Engineer/Surveyor P-4 $ 93.00
Senior Engineer/Surveyor P-3 $ 84.00
Engineer/Surveyor P-2 $ 75.00
Associate Engineer/Surveyor P-1 $ 66.00
Senior Project Technician T-5 $ 93.00
Project Technician T-4 $ 84.00
Senior Technician T-3 $ 75.00
Technician T-2 $ 66.00
Associate Technician T-1 $ 57.00
Secretary A-3 $ 66.00
VEHICLES, EQUIPMENT AND REPROGRAPHICS
Vehicle for Construction Observation VEH $ 10.00
Global Positioning System Equipment GPS $ 25.00
Scanning ($1.50 per Sheet) SCA N/A
Reproduction ($1.50 per Sheet) REP N/A
G:\EERDOCS\FORMS\GENERAL\STADS0105.DOC
Consulting Engineers Specializing in Civil Engineering and Land Surveying
ftifPersonnel, Positions & Classifications
James K.Michels,P.E. E-3 Timothy V.Weidner,E.I. P-4
President Project Engineer
Peter G.Wailers,P.E. E-3 Michele L.Piotrowski,E.I. P-4
Senior Vice President Project Engineer
David R.Burroughs,P.E. E-3 Terry M.Heitkamp,E.I. P-4
Vice President Project Engineer
Ronald G.Naylor,P.E. E-2 Nathaniel J.Koehneke,E.I. P-4
Senior Project Manager Project Engineer
John T.Whitehouse,P.E.,P.L.S. E-2 Stephen T.Dennison,E.I. P-4
Senior Project Manager Project Engineer
Bradley P.Sanderson,P.E. E-2 Amy L.Seliner,E.I. P-4
Senior Project Manager Project Engineer
Jeffrey W.Freeman,P.E. E-2 Walter D.Chornomaz,E.I. P-4
Senior Project Manager Project Engineer
William E.Dunn,P.E. E-2 Steven J.Vassos,E.I. P-4
Senior Project Manager Project Engineer
Timothy P.Farrell,P.E. E-1 Gregory A.Chambers T-5
Project Manager Senior Project Technician(Field)
Timothy N.Paulson,P.E. E-1 Steven Gozner,III T-5
Project Manager Senior Project Technician(CAD)
Kevin S.Bomstad,P.E. E-1 David S.Stewart T-5
Project Manager Senior Project Technician(Field)
David E.Schumacher E-1 William C.Pierson T-4
Project Manager Project Technician(CAD)
Scott A.Swanson E-1 C.Larry Nolan T-4
Computer Aided Drafting& Project Technician(CAD)
information Systems Manager
Kristopher K.Pung T-4
Robert G.Walker,P.E. 5-1 Project Technician(CAD)
Project Manager
Lenard E.Lynn T-4
George R.Burgess,P.L.S. P-5 Project Technician(Field)
Senior Project Surveyor
Courtney N.Windel T-4
Mark G.Scheller,P.L.S. P-5 Project Technician(CAD)
Senior Project Surveyor
Ryan M.Christoffel T-3
Andrew R.Deitchman,P.E. P-5 Senior Technician(Field)
Senior Project Engineer/Environmental
Joshua M.Boatman T-3
Jason P. "Jay"Nemeth,P.E. P-5 Senior Technician(Field)
Senior Project Engineer
Matthew R.Blackburn T-3
Yifang Lu,P.E. P-5 Senior Technician(Field)
Senior Project Engineer
Denise M.Migliorini A-3
Stephan W.Grabowski P-5 Administrative Assistant
Senior Transportation Planner
Denise M.Thelander A-3
David A.Kamano,P.E. P-5 Accounting Assistant •
Senior Project Engineer
Angela R.Ford A-3
Scot H.Prindiville,P.E. P-5 Secretary
Senior Project Engineer
Dawn M.Goodbred A-3
Christopher E.Peterson,S.I. P-4 Secretary
Project Surveyor
Nicole M.Morris A-3
Julie A.Morrison,E.I. P-4 Accounting Assistant
Project Engineer
Bobbi M.Erdmann A-3
Jason M.Bauer,E.I. P-4 Marketing Director
Project Engineer
Angela D.McCoy A-3
Accounting Assistant
East Dundee,Illinois
LEGEND:
P.E.=Professional Engineer Mark C.Weber,P.L.S. P-5
P.L.S.=Professional Land Surveyor Senior Project Surveyor
E.I.=Engineer Intern
S.I.=Surveyor Intern Robert C.Watts - T-5
E=Executive Senior Project Technician(Field)
P=Professional
T=Technical Stacy L.Nilsen A-3
A=Administrative Office Manager
°" """ 01/03/05
w
N b l ix
D C/
o United City of Yorkville Memo
11,n 800 Game Farm Road
EST. INfi 1536 Yorkville, Illinois 60560
.� Telephone: 630-553-8545 •
op . p Fax: 630-553-3436
Date: February 23, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer (__ 6....t---
CC: Liz D'Anna, Deputy City Clerk
Subject: Game Farm Road Improvements—Land Surveying Services
Attached find one copy of a proposal from Smith Engineering Consultants in the amount
of$574.40 regarding additional land surveying services for the Game Farm Road project
to determine additional right-of-way requirements.
At a meeting held on February 7th with the School District, we discussed the potential
need for a drop-off lane in front of Yorkville Grade School. A bus currently drops off
handicapped students directly in front of the building. Our road project, however, will
include the construction of barrier curb for all streets. A drop-off lane would be needed to
maintain the current bus service for these students. The surveying services are needed to
determine the extent of right-of-way dedication we would need from the school district,
and also includes staking to show the location of the proposed ROW line and preparation
of a plat of dedication.
Please place this item on the Public Works Committee agenda of February 28, 2005 for
consideration.
44,144'. Smith Engineering Consultants, Inc.
Civil/Structural Engineers and Surveyors
PROPOSAL/AGREEMENT
LAND SURVEYING SERVICES
Mr. Joseph Wywrot
City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Phone: (630) 553-8527
Fax: (630) 553-3436
PLAT OF DEDICATION AND MONIJMENTATION
Game Farm Road and Somonauk Street—East and North Side
Yorkville C.U.S.D. No. 115
Job No. YORK-040098.03-4
February 23, 2005
Prepared by:
Craig L. Duy, P.L.S.
Senior Staff Surveyor
Reviewed by:
Mike R. Fischer,P.L.S.
Senior Project Manager
759 John Street,Yorkville,IL 60560 wwwsmithengineering.com
Telephone 630.553.7560 Fax 630.553.7646
Y r"
•
Mr.Joseph Wywrot
City of Yorkville
Plat of Dedication and Monumentation
Game Farm Road and Somonauk Street—East and North Side
Job No.YORK-040098.03-4
February 23, 2005
Page 2
Scope of Work
1. Prepare a Plat of Dedication for the east side of Game Farm Road and the north side of
Somonauk Street (C.U.S.D. No. 115 Property) for recordation of any undedicated right-
of-way from the north line of Conover's First Subdivision at the north and to the west line
of Bristol and McClellan's Subdivision at the east. The scope also includes coordination
and administration.
2. Setting of Monumentation—Iron pins (5/8" diameter—30"long) will be placed at all
right-of-way corners and points of curvature. "Red-top" stakes will be placed adjacent to
said iron pins. Wood lath is to be placed at approximately 200' intervals along the new
right-of-way lines.
Man-hour and Fee Summary
This contract shall be a lump sum contract. Based upon our understanding of the project, we
believe a maximum of seven(7) hours will be required to complete the Plat of Dedication and
Plat of Vacation with an associated fee of$574.40 of which $500.00 is labor and $74.40 is
reimbursable for prints and mylar prints.
Direct Costs
Mylars (4 each x 1 sheet/set x $18/sheet) $ 72.00
Prints (4 each x 1 sheet/set x $0.60/sheet) $ 2.40
Total Direct Costs $ 74.40
TOTAL FEE $574.40
fa
Mr.Joseph Wywrot
City of Yorkville
Plat of Dedication and Monumentation
Game Farm Road and Somonauk Street—East and North Side
Job No.YORK-040098.03-4
February 23,2005
Page 3
Extra Work
Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and
Material basis with prior approval of the CLIENT.
Outside Consultants
SMITH ENGINEERING CONSULTANTS,INC.(SEC)is not responsible for accuracy of any plans,surveys or information of any
type including electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans.
SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by
others will not be done under this contract unless indicated in the Scope of Work.
Attorneys'Fees
In the event of any litigation arising from or related to the services provided under this AGREEMENT,the prevailing party will be
entitled to recovery of all reasonable costs incurred,including staff time,court costs,attorneys'fees and other related expenses.
Certificate of Merit
The CLIENT shall make no claim for professional negligence,either directly or in a third party claim,against SEC unless the CLIENT
has first provided SEC with a written certification executed by an independent design professional currently practicing in the same
discipline as SEC and licensed in the State of Illinois. This certification shall: a)contain the name and license number of the certifier;
b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a Design
Professional performing professional services under similar circumstances;and c)state in complete detail the basis for the certifier's
opinion that each such act or omission constitutes such a violation. This certificate shall be provided to SEC not less than thirty(30)
calendar days prior to the presentation of any claim or the institution of any arbitration or judicial proceeding.
Standard of Care
Services provided by SEC under this AGREEMENT will be performed in a manner consistent with that degree of care and skill
ordinarily exercised by members of the same profession currently practicing under similar circumstances.
Job Site Safety
Neither the professional activities of SEC,nor the presence of SEC'S employees and subconsultants at a construction site, shall
relieve the General Contractor and any other entity of their obligations, duties and responsibilities including,but not limited to,
construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all
portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any
regulatory agencies. SEC and its personnel have no authority to exercise any control over any construction contractor or other entity
or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor
is solely responsible for job site safety,and warrants that this intent shall be made evident in the CLIENTS AGREEMENT with the
General Contractor. The CLIENT also agrees that the CLIENT,SEC and SEC'S consultants shall be indemnified and shall be made
additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory
basis.
jr }
�� rr
4.r.,
Mr.Joseph Wywrot
City of Yorkville
Plat of Dedication and Monumentation
Game Farm Road and Somonauk Street—East and North Side
Job No.YORK-040098.03-4
February 23,2005
Page 4
Reuse of Documents
All project documents including,but not limited to,plans and specifications furnished by SEC under this project are intended for use
on this project only. Any reuse,without specific written verification or adoption by SEC, shall be at the CLIENT's sole risk,and
CLIENT shall indemnify and hold harmless SEC from all claims,damages and expenses including attorney's fees arising out of or
resulting therefrom.
Ownership of Instruments of Service
All reports,plans,specifications,field data,field notes,laboratory test data,calculations,estimates and other documents including all
documents on electronic media prepared by SEC as instruments of service shall remain the property of SEC. SEC shall retain these
records for a period of five(5)years following completion/submission of the records,during which period they will be made available
to the CLIENT at all reasonable times.
Failure to Abide by Design Documents or to Obtain Guidance
The CLIENT agrees that it would be unfair to hold SEC liable for problems that might occur should SEC'S plans,specifications or
design intents not be followed,or for problems resulting from others'failure to obtain and/or follow SEC'S guidance with respect to
any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of
implementing SEC'S plans,specifications or other instruments of service. Accordingly,the CLIENT waives any claim against SEC,
and agrees to defend,indemnify and hold SEC harmless from any claim for injury or losses that results from failure to follow SEC'S
plans, specifications or design intent, or for failure to obtain and/or follow SEC'S guidance with respect to any alleged errors,
omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing SEC'S plans,
specifications or other instruments of services. The CLIENT also agrees to compensate SEC for any time spent and expenses incurred
by SEC'S prevailing fee schedule and expense reimbursement policy.
Design Information in Electronic Form
Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,without notice or
indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or involvement in the material from
each electronic medium not held in its possession. The CLIENT shall retain copies of the work performed by SEC in CADD form
only for information and use by the CLIENT for the specific purpose for which SEC was engaged. Said materials shall not be used by
the CLIENT, or transferred to any other party, for use in other projects,additions to the current project, or any other purpose for
which the material was not strictly intended by SEC without SEC'S express written permission.
Any use or reuse of original or altered CADD design materials by the CLIENT,agents of the CLIENT,or other parties without the
review and written approval of SEC shall be at the sole risk of the CLIENT. Furthermore,the CLIENT agrees to defend,indemnify,
and hold SEC harmless from all claims,injuries,damages,losses,expenses,and attomes fees arising out of the modification or reuse
of these materials.
The CLIENT recognizes that designs,plans, and data stored on electronic media including,but not limited to computer disk and
magnetic tape,may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT,therefore,agrees that SEC
shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30 day inspection period,
during which time SEC shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the
contract and specifications. After 40 days,at the request of the CLIENT,SEC shall submit a final set of sealed drawings,and any
additional services to be performed by SEC relative to the submitted electronic materials shall be subject to separate AGREEMENT.
1454:'.tr!
Mr.Joseph Wywrot
City of Yorkville
Plat of Dedication and Monumentation
Game Farm Road and Somonauk Street—East and North Side
Job No.YORK-040098.03-4
February 23,2005
Page 5
Dispute Resolution
In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the
project,the Consultant and CLIENT agree that all disputes between them arising out of or relating to this AGREEMENT shall be
submitted to nonbinding mediation unless the parties mutually agree otherwise. If the dispute cannot be settled amicably,it shall then
be settled by arbitration in the State of Illinois in accordance with the American Arbitration Associates. The Award of the arbitrator
shall be conclusive and binding upon the parties.
The CLIENT agrees,to the fullest extent permitted by law,to limit the liability of SEC and its subconsultants to the CLIENT for any
and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes,including attorneys'fees
and costs and expert witness fees and costs,so that the total aggregate liability of SEC and its subconsultants to all those named shall
not exceed SEC'S total fee for services rendered on this project,whichever is greater. It is intended that this limitation apply to any
and all liability or cause of action however alleged or arising,unless otherwise prohibited by law.
Hazardous Materials
It is acknowledged by both parties that SEC'S scope of services does not include any services related to asbestos or hazardous or toxic
• materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials-at the j ob site,or should it become
known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of SEC'S
services,SEC may,at its option and without liability for consequential or any other damages,suspend performance of services on the
project until the CLIENT retains appropriate specialist consultant(s)or contractor(s)to identify,abate and/or remove the asbestos or
hazardous or toxic materials,and warrant that the job site is in full compliance with applicable laws and regulations.
Exclusion
This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services.
These work items are considered extra and are billed separately on an hourly basis.
Payment
1. All work will be invoiced on a monthly basis. All invoices shall be paid within 45 days of the invoice date.All outstanding
invoices greater than 45 days shall have 1.5% interest compounded monthly added to the invoice. Additionally, all
outstanding invoices must be paid in full before Final Plats of Subdivision will be submitted for recording or record
drawings are submitted to municipalities for final approval.
Should the CLIENT fail to pay for professional services hereunder,as billed within 45 days of such billing,SEC shall be
excused from rendering any further services under this project. No work shall be signed or sealed until payment in full is
received.
2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this AGREEMENT
signed by the other.
Inclement Weather
In the event of a substantial weather system affecting the completion of the said project,SEC retains the right to renegotiate additional
fees to cover time needed to complete the said project. Substantial weather conditions include but not limited to extensive rain,high
winds,snow greater than two(2)inches and ice.
.x:52....`(.Jnl...
Mr. Joseph Wywrot
City of Yorkville
Plat of Dedication and Monumentation
Game Farm Road and Somonauk Street—East and North Side
Job No.YORK-040098.03-4
February 23, 2005
Page 6
Time Limit
This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth herein.
This contract shall expire one year from date of execution.
Work cannot begin until we have your signed AGREEMENT. If this AGREEMENT merits your approval and acceptance,please sign
both copies,retain one copy for your files and return one to our office.
If you have any questions or comments, please feel free to contact our office. We sincerely
appreciate this opportunity to offer our services.
Sincerely,
SMITH ENGINEERING CONSULTANTS, INC.
Mike R. Fischer, P.L.S.
Senior Project Manager
MRF/ams
Accepted by:
Title: Date:
Client:
L:Uobs\Smith\2004\040098.03 Game Farm East-North Plat\administration\contract\040098.03-4 Contract 022305-mrf.doc
02/24/2005 16:25 630553437777 CITYHOFOYORKVILLE PAGE 01
02/ 5/29).5 14 35 F,4X 6;+0 553 57E4 DANIEL J. KR/31ER e(02;Of,',
LAW OFFICES
OF n n
71Ud( ( c7(zn#t
1117A SOUTH MOM 3TREE1 (DDA - V\`
OMR J IMAM YORKVILLE,IIUMdSIOW
(610)661.9600 (
FAIL:NO)s37.5781
February 25, 2005
Tony Graff
Eric Dhuse
United City of Yorkvil)e
800 Game Farm Rd.
Yorkville, IL 60560
RE: Route 47 Highway cut for Nilson Funeral Home
Dear Tony&Ene:
Would it be possible to placed on thi.. Monday, United City of Yorkville Public, Works
Committee Agenda under New/Busiactis or Additional Business to approve a highway access cut
for Nelson Funeral Home on r oute, 7'.
We have the permit from a e T and ;iced it reviewed and signed-off by City. and thot g.ht we
would need •eir Commits- recommendation to get the full Counsel.
Very tru P urs,
1 "
Daniel J. Kramer
Attorney at Law
D]K:zg