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Public Works Packet 2005 04-25-05 o United City of Yorkville .n County Seat of Kendall County A ° 800 Game Farm Road En p" .; 1836 Yorkville, Illinois, 60560 .� Telephone: 630-553-4350 O I0 Fax: 630-553-7575 """*-1`C� Website: www.yorkville.il.us 4LExv PUBLIC WORKS COMMITTEE MEETING AGENDA Monday, April 25, 2005 7:00 PM City Hall Conference Room Approval/Correction of Minutes: February 28, 2005 and March 28, 2005 Presentations: None New Business: 1. Canopy Protection Ordinance 2. Water Department Reports for February 2005 3. Water Connection Fees 4. 2005 Southwest Interceptor—Illinois Railnet License Agreement 5. Route 47 Improvements 6. Nicor—EasyStreet Linking Agreement 7. 2005 In-Town Road Program—Results of Bid Opening 8. 2005 Project Bid Schedule 9. 305 W. Kendall Drive Sewer Problem Old Business: 1. Non-Residential Landscape Irrigation Policy- PW 2/28/05 and 3/28/05 Additional Business: UNITED CITY OF YORKVILLE Page tikAFT PUBLIC WORKS COMMITTEE MEETING Monday, February 28, 2005 7:00 PM City Hall Conference Room City Council and Staff present: Alderman Besco Alderwoman Burd (in at 7:12) Public Works Director Eric Dhuse Mayor Prochaska(out at 7:58) Alderman Sticka City Engineer Joe Wywrot Guests: Attorney Dan Kramer(7:06 to 7:23) Dean Wolfen The meeting was called to order at 7:00pm by Alderman Besco. Approval/Correction of Minutes: January 24, 2005: Minutes were approved as written. Presentations: None New Business: 1. Countryside Pump Station—Results of Bid Opening: Mr. Wywrot stated that a lot of bids were received for the work in question. Having previously worked with them, Deuchler recommends awarding the bid to the lowest bidder who was River City Construction Co. in the amount of$1,553,426.00. Mr. Wywrot recommended moving this onto COW on 3/15/05 for consideration. The Committee agreed to move this on. 2. Tree Trimming/Removal Policy: Mr. Dhuse created this new policy in regards to tree trimming and removal. Alderman Sticka stated he found technical issues in the writing and would like to work with Mr. Dhuse to straighten a lot of wording out before moving forward with this. All present felt this policy was needed and agreed to have those two get together to straighten out wording. This will come back to Public Works at a future date. 3. Water Department Report for November 2004: With no questions on the report,the Committee agreed to move this on to COW on 3/15/05 as consent agenda. Additional Business: • At this time Mr. Kramer arrived to speak to the Committee regarding an issue a private business owner discussed with him. The Committee agreed to let him discuss this item now and then move back to the items on the agenda in order. Page 2 of 6 Mr. Kramer stated to the Committee that Mr. Phil Nelson approached him regarding having a highway cut on Route 47 for the Funeral Home. Mr. Nelson has already been to IDOT on this issue. Mr. Kramer advised him not to start digging yet because he needed to let the City sign off on this first. Mr. Kramer went over a schematic on the current building and it should they would bring the drive out on the southeast corner of the building. It would be a full access drive. Mr. Wywrot asked if Mr. Kramer knew how this would work out with Countryside Center's proposal on a new drive. The Committee discussed how this would affect other cuts into Route 47 that are being looked at in the area. Mayor Prochaska stated he was aware of 3 full accesses being looked at between Route 34 and Countryside Parkway. Alderman Sticka was very strong in recommending that he wait on this until they could coordinate with the shopping center to limit access points. Mr. Dhuse pointed out that this entrance would not have traffic everyday being it is for a funeral home. Mr. Kramer suggested lastly that he could ask for IDOT to write up a guarantee to have access for shopping center stating that IDOT guarantees they will allow that access. Mr. Kramer will see if Rich with IDOT could get in touch with Mr. Wywrot. During the conversation, it was brought up by Mr. Wywrot that the City's Ordinance does not distinguish between residential and commercial when it comes to size of a driveway. New Business continued... 4. IDOT Letter of Understanding with City for Grande Reserve Route 34 Improvements: Mr. Wywrot stated to the Committee that they have received the normal letter from the state regarding agreements between the State and the City with maintenance of roadways and traffic signals. One new item with this agreement is the city will assume 100% of the maintenance for the Opticom traffic signal pre-emption equipment that the Bristol-Kendall Fire Protection District has requested at all new signalized intersections in town. Mr. Wywrot stated he has read through this and there is nothing out of line. He is recommending this move forward. The Committee felt this is a need in the City and will move this forward to COW on 3/15/05 for discussion. It is $10,000.00 per signal to retrofit a signal. These are very beneficial for the fire departments. 5. Grande Reserve Aquatic Center—Plat of Vacation: Mr. Wywrot stated this is a proposed plat vacation for the Grande Reserve Aquatic Center so they can move forward with building so as not to be building over an easement. Mr. Wywrot is recommending this move forward. The Committee agreed and this will go on to COW on 3/15/05 for consideration. Page 3 of 6 2004 Sidewalk Replacement Program— 103 W. Center Street: Mr. Wywrot stated that Mr. Doug Pierson of 103 W. Center Street has requested reimbursement for funds in regards to him replacing the sidewalk in front of his home. The City had previously decided this section was eligible for the sidewalk replacement program, but with Mr. Pierson doing construction on his home at that time, he asked the City to wait and let him replace it. The City would have spent $1084.80 on this section of sidewalk and Mr. Pierson is requesting $900.00 (the 60%), which is saving the City money. The money is also in the budget for this section. Mr. Wywrot is recommending these funds be reimbursed per the City's sidewalk replacement program. The Committee agreed and this will go on to City Council as consent agenda on 3/15/05. 6. Non-Residential Landscape Irrigation Policy: Mr. Wywrot stated that approximately 3-4 months ago the City had a situation with Grande Reserve development being able to connect to City water for irrigation use. At that time the City asked that they did not due to using 900,000 gallons a week of the City's water. Grande Reserve ended up backing off on their request and in turn will be drilling an intermediate depth well that will not effect resident's shallow well's or the City's deep wells for irrigation water. This problem was solved with Grande Reserve. Mr. Wywrot went on to state that this situation got them thinking that the City should have some sort of policy in place to deal with this type of issue. He is recommending setting up a policy for expansive areas of common open space. The Committee discussed ways of monitoring or measuring water use for other commercial areas or businesses. Mr. Wywrot will get together with City Attorney John Wyeth to come up with this policy and the proper language. This will come back to Public Works on 3/28/05. 7. Request for Approval to Use "John Robert Ament" as Historical Street Name: Mr. Wywrot stated that the name "John Robert Ament" has been approved by the Human Resource Commission as a Historical Street name and is here at Public Works as part of the Ordinance adopted. The Committee agreed to this name and moved to send this on to COW as consent agenda on 3/15/05. 8. 500 MG Water Tower Painting: Mr. Wywrot stated that they are looking to paint the City's 500,000 gallon water tower and have budgeted$220,000.00 which will come out of water operations funding. The font type is in question now due to the length needed to wrap around the water tower properly. The Committee agreed on the`romantic" font type and instructed Mr. Wywrot to go ahead and take to bid ASAP for better pricing. The bid opening will occur on 3/25/05, but work will not actually begin until after May 1, 2005. This will come to a future COW. 9. In-Town Road Program—IDNR Storm Sewer Easement: Mr. Wywrot stated that there are two easements the City needs to get and one is from IDNR for storm Page 4 of 6 sewer just down stream of the Palmer Dam. IDNR is okay with it and have prepared the license agreement and now needs to go to City Council for approval. He recommends this move on. This will go on to COW on 3/15/05 for discussion. 10. In-Town Road Program Phase I—Authorization for Bid Schedule: Mr. Wywrot stated there are two contracts here. One is a utility contract which is all storm sewers and a roadway contract, which are all roads. They would like to get the road contract complete before school reopens in August. For them to do this they need to follow a tight schedule. They are working with Smith Engineering on this, but bid opening will have to be prior to May 1 to keep this moving on time. There is no further action now, but they will take this to bid. This will go on to a future COW. 11. Engineering Department Organizational Chart: Mr. Wywrot stated that all departments were supposed to take these charts to their committees for review. This is what the Engineering department is proposing for the upcoming fiscal year and the following fiscal year. He went on to state that they are looking to put Mike Robinson as a full-time Senior Engineering which means they would need to hire a full-time Julie locator. The following year they are looking to hire one additional person, which the title is being left flexible at this time. Alderman Besco brought up that a new PW vehicle would be needed for the new Julie locator as well. Lastly, Mr. Wywrot brought up the fact that the salary range for Senior Engineering Technician and Engineering Technician are the same range. The Committee asked this to go to Admin Committee for discussion on 4/7/05 so that a salary schedule for both positions is created. Mayor Prochaska stated that this was asked to be brought to Committee so each Committee was aware of what is needed for when the budget is discussed. 12.2005 Public Sidewalk Program: Mr. Wywrot brought this for discussion in hopes to change the focus of sidewalk work to flow where the City is currently working on with the in-town road program. He added that in the past the City advertised that residents could have the walk in front of their homes replaced if they paid 40%of the cost. This results in rather high unit prices because the contractor was hopping from one spot to another and replacing small sections of walk. The City has also seen a decreasing number of residents taking advantage of this program. This year they are planning to fund 100% of the replacement/construction of sidewalk in just one part of town, which should result in better unit prices. Basically, he is stating that the City should not have a stand alone sidewalk project this year and apply the money to the in-town road project and get those sidewalks done. He pointed out in his memo that the roads that would have sidewalks worked on this year would be as follows: • Center Street (Jaycee pond to Liberty) Page 5 of 6 • East Main Street (Route 47 to Bruell) • Colton Street (E. Main to Somonauk) • Liberty Street(E. Main to Park) The Committee discussed other areas that are in need for sidewalks desperately as well (Fox Road being a main one). The Committee agreed to move forward in this manner. Alderman Besco stated that he hopes to see the Sidewalk Program come back in future. Mr. Wywrot was told to proceed with logic. 13.Well 8 & 9 Treatment Facility—Change Order#2: Mr. Wywrot stated that this is the final balancing change order for the work in question. This change order will also extend the completion date by 157 days due to delays beyond the control of the contractor. The amount of the increase is $7,242.81. EEI recommends and Mr. Wywrot also recommends this move forward. The Committee agreed to send on to COW 3/15/05 as consent agenda. 14. EEI Hourly Rate Increases: Mr. Wywrot stated the City has received a letter from Jeff Freeman with EEI stating that there will be an increase in rates for all new contracts, not existing contracts. The Committee discussed that the City can elect to go to someone else if the rates are too high above others. Alderman Sticka stated he feels the City is with a good firm, but should not always agree to spend more money. Mr. Wywrot pointed out that they have not had a rate increase for a couple of years. The Committee asked Mr. Wywrot to get more information from Mr. Freeman and EEI and take this on to 3/15/05 COW for discussion. 15. Game Farm Road Improvements—Land Surveying Services: Mr. Wywrot stated they have received a proposal from Smith Engineering Consultants in the amount of$574.40 regarding additional land surveying services for the Game Farm Road project. This money is for doing staking and preparing plat of easement. This work is needed to be done to determine the extent of right-of-way dedication we would need from the school district. The Committee agreed to send this on to COW on 3/15/05 as consent agenda. Additional Business continued... 2. Mr. Dhuse stated that he missed a page with the International Dealer and there will be an increase in the price of the trucks priced previously. The price of the plow was not included in the amount he took to City Council previously. He will bring this back with the correct amounts for discussion with the Council. 3. Alderman Sticka stated he would like to see the Public Works Committee next month consider what was originally thrown in front of them by EEI as far as the Beecher Road extension. He went on to state that Sugar Grove has now completed their Comp plan and in that there is a Parkway that will end at Baseline Road. He feels that this needs to be done now before development covers all the Page 6 of 6 open space in that area. He also suggested the road be constructed not to hold heavy trucks to keep open for local traffic. The only drawback with it being constructed in this way is not being able to use MFT funds later on. This would be a great way to construct a N/S route which this area demands. Mr. Sticka would like to see this plan on paper for future developers to pay for. Alderwoman Burd suggested that this go to Council for all to discuss and decide. This will move forward with the Public Works recommendation. Mr. Wywrot was asked to bring forward Sugar Grove's Comp Plan, Yorkville's Transportation Plan and the different subdivision areas. This will be discussed again at a future Public Works titled as future road extensions. The meeting was adjourned at 8:22 pm. Minutes by: Sheila Teausaw Page 1 of 6 DRAFT PUBLIC WORKS COMMITTEE MEETING Monday, March 28, 2005 7:00 pm City Hall Conference Room CITY STAFF PRESENT: Art Prochaska—Mayor (7:38pm) Joe Wywrot-City Engineer Joe Besco—Alderman Eric Dhuse—Director of Public Works Marty Munns—Alderman GUESTS: Wanda Ohare Alan Norton—Alan Dale Farms The meeting was called to order by Alderman Joe Besco at 7:05pm NEW BUSINESS: Items # 14, 15 and 16 were moved to the beginning of the agenda in consideration of the guest, Alan Norton, Developer. 14. Cannonball Estates Phase 2—Letter of Credit Reduction #4 15. Cannonball Estates Phase 1 —Letter of Credit Reduction #5 16. Cannonball Hill—Letter of Credit Reduction #4 Mr. Norton sent letters of request to reduce the credit by 10% for the above developments. Mr. Wywrot stated that a 10%reduction would imply that the punchlist was complete and that the City accepts all public improvements. Since the work is not totally complete, Mr. Wywrot made the following recommendations: a. Cannonball Estates Phase 2: reduce by $57,800, with balance of$140,000 b. Cannonball Estates Phase 1: reduce by $24,000, with balance of$176,000 c. Cannonball Hill: already at 15%, no further reduction possible until City accepts infrastructure Mr. Wywrot made reference to a letter written by Attorney Wyeth to Mr. Norton and then opened the floor to discussion. Alderman Munns suggested following Mr. Wywrot's recommendations. Ms. Ohare asked if there was enough money to complete the punchlist for Phase 1 and Phase 2. A request was made by Mr. Norton to address the committee to give an update on the recent progress of the areas in question and he stated the following: Page 2 of 6 1. Stormwater calculations for detention pond have just been completed/approved 2. Hydrants have been painted 3. Walks have been poured 4. Grading is occurring 5. Landscaping will begin when weather improves 6. He may hire other contractors to complete the work 7. Field work is done for"as-built" drawings in Cannonball Estates He added he felt there was adequate money available to complete the punchlist and the work should be completed by summer or fall. The pond volume is adequate,however, the tall grass and pond landscaping are issues with the homeowners. Mr. Norton stated that the grass is the homeowners' responsibility since dues are being collected to pay for mowing. Alderman Besco asked if there were a backup SSA in place. There is one in place, however, it was noted that the homeowners' association is solvent. Mr. Wywrot stated that when the infrastructure is approved, the maintenance responsibilities transfer to the property owners. Mr. Norton said he would even be willing to do the mowing at this point. It was suggested that an on-site meeting take place in the next week or two with Mr. Norton, Scott Sleezer, Joe Wywrot, Boyd Ingemunson and 1-2 homeowners, to resolve the issues. Ms. Ohare asked to be notified when the meeting is scheduled. For the official minutes, Mr. Norton requested Engineer Wywrot and the committee to approve his request. Alderman Besco stated that no recommendation could be made due to lack of a quorum. The matter will be moved to C.O.W. on April 6th, for discussion. Cannonball Hill was then discussed. The ordinance does not allow a reduction since the punchlist is not complete, so it must move to City Council. Mr. Norton said he would be willing to withdraw the reduction request on this item. This withdrawal will be noted for C.O.W. He asked for a detailed punchlist for Cannonball Hill. He noted that the attorney is recommending against a 15%reduction, but is also recommending withholding recapture based on the punchlist. A letter written by Mr. Wyeth explained the reasons. He asked why 15% could not apply to him and why recapture money would be withheld. He said he brought in affidavits and waivers as requested by the attorney and was asked to further wait. Alderman Besco said clarification of Mr. Wyeth's letter would be requested. This ended the discussion and Mr.Norton thanked the committee for allowing him to be present. Page 3 of 6 APPROVAL/CORRECTION OF MINUTES: FEBRUARY 28,2005 The minutes were tabled due to a lack of quorum. NEW BUSINESS cont. 1. Van Emmon Storm Sewer Repair A water main was built last year on Van Emmon and during the construction a huge void was found in a storm sewer. This was repaired to avoid a pavement collapse and a separate invoice was requested. Mr. Wywrot recommended payment of this bill and it will proceed to C.O.W. on April 6th. 2. Water Department Reports for December 2004& January 2005 It was noted by Alderman Besco that many water main breaks had occurred in Countryside. This item moves to the April 6th C.O.W. 3. Hydraulic Avenue Interceptor—Change Order#2 This change order concerned additional work that was needed during this interceptor project. Water main needed to be replaced and additional valves were inserted in order to maintain service to certain businesses. It was Mr. Wywrot's opinion that most of the additional charges would be paid by the YBSD. He added that money was saved by installing safety fence by the train tracks rather than having a flagman present. He recommended approval of this change order and it will be moved to C.O.W. on April 6th. 4. Rob Roy Creek Interceptor— Contract#1 —Change Order#2 A $9,000 increase in the project cost was added for sanitary service stubs to buildings at the PNA camp. Additionally, a new entrance gate will be required since the previous gate had to be removed during construction. Payment was recommended and this item will proceed to C.O.W. on April 6th. The following agenda items were discussed together: 5. Whispering Meadows Unit 2—Bond Reduction for Underground, Earthwork& Paving 6. Whispering Meadows Unit 1 —Bond Reduction for Underground, Earthwork& Paving 7. Whispering Meadows Units 1 & 2—Mass Grading Regarding item#7, Mr. Wywrot said that the developer wished to begin moving dirt early and this requires a site development permit under the erosion ordinance. As a result, a bond was required. When Unit 1 & 2 construction began, a second bond was mistakenly required. Mr. Wywrot recommended total release of the second bond since the work was guaranteed under the original bond. This will move to April 6th C.O.W. Page 4 of 6 Mr. Wywrot concurred with the request for bond reduction in item 5 and 6 and this moves to C.O.W. on April 6th• 8. Cannonball Booster Station & South PRV Station —Change Order #1 An additional $21,528.91 will be required for various additions to the contract. Some of the additions included unforeseen field conditions with water mains and additional pipe that needed to be installed to prevent a dramatic drop in water pressure. Mr. Wywrot recommended payment be made and this item will move to C.O.W. on April 6th . 9. IDOT Highway Permit—272 E. Veterans Parkway Mr. Wywrot explained that IDOT has changed their policy regarding the issuance of highway permits. The new procedure requires that the permit must be issued to the City regardless of whether the construction is City or private. In this case,public sidewalk is being constructed in the IDOT right-of-way. The City must pass a resolution and the Mayor must sign it to guarantee the work will be done properly. As a result, the City must ask for a bond from the developer. 10. Reserve at the Fox—Construction Guarantee This property is the apartment complex near the Jewel. It is being developed as a single lot and is not considered a subdivision; therefore the subdivision ordinance does not apply. A letter of credit or bond was not required initially, however, one can be required if a certificate of occupancy is requested prior to the site work being completed. A reduction of the construction guarantee was requested by the developer and Mr. Wywrot said he concurred with most of the items. He recommended no credit be given for landscaping material since it was exposed to winter weather and may not be suitable. He also stated that erosion control items should remain at 50% at this time. Overall he recommended a bond or letter of credit be established for $517,629.08 to guarantee completion of remaining work and he recommended a reduction of the construction guarantee to $297,778.31. This item will proceed to C.O.W. on April 6th. 11. Fox Hill Mowing and Maintenance—Results of Bid Opening Mr. Dhuse reported the bids opened March 14th with two bidders. English & Sons was the low bidder and Mr. Dhuse recommended awarding the job to them. It was decided to move this matter to C.O.W on April 6th• 12. FY 05/06 General Maintenance MFT Resolution The paperwork for the resolution was prepared to send to the State. Mr. Dhuse also noted the cost of salt had increased this year. Page 5 of 6 13. Mill& Van Emmon Watermain Replacement—Change Order#1 This is the final change order for this project and Mr. Wywrot noted that it increased by $13,1573.73. He recommended approval of this payment and it will be moved to C.O.W. on April 6th (Items# 14, 15, 16 were previously discussed) 17. 500,000 Gallon Water Tower Painting—Results of Bid Opening City Engineer Wywrot reported 13 bids were received with the low bidder being Allstate Painting& Contracting from Ohio, at $173,500. The second lowest bidder was Maxcor at $193,000. He found that Allstate's references were not very favorable and therefore recommended awarding the bid to Maxcor. This will move to the April 6th C.O.W. 18. 2005 In-Town Drainage Projects—Results of Bid Opening Three competitive bids were received with the low bidder being R. A. Ubert Construction fromYorkville with a bid of$921,000. Mr. Wywrot recommended this company. Alderman Besco said he thought there were some issues with this company on a previous job,however, Mr. Wywrot said those issues were resolved. This proceeds to C.O.W. on April 6th 19. Route 34& Bristol Ridge Road—IDOT Highway Permit(verbal report) There is no highway permit yet, but Mr. Graff asked that this matter be included on this agenda. After the permit is obtained, a resolution must be signed. When this paperwork is received, it will be placed on a future C.O.W. agenda. OLD BUSINESS: 1. Aux Sable Creek—100 Year Storm Release Rate& Modifications of 2 Year & 25 Year Release Rates-PW 1/24/05& 12/27/04 Kendall County hosted a meeting of surrounding municipalities and Joliet to discuss a flood study that had been done regarding Aux Sable Creek. It was determined that the study contained some inaccuracies regarding the release rate. This will move to C.O.W. on April 6th with a recommendation to reduce the 100-year release rate to .10 CFS/acre. 2. Non-Residential Landscape Irrigation Policy—PW 2/28/05 Mr. Wywrot stated that Grande Reserve had approached the City to tap into City water to irrigate their open space. He recommended against this due to the large volume of water that would be used. He said a policy should be established to not allow landscape irrigation for any common open space in a residential development. For non-residential Page 6 of 6 areas such as businesses, he felt it should be limited to one acre. He added that irrigation could be done from a detention basin. Alderman Besco expressed concern for shopping centers where there are many islands and landscaping is required. He said the City Engineer or another professional would have to determine how much of the one-acre area the island constituted. Mr. Wywrot said that information would be available from the design engineer. Mayor Prochaska expressed concern about the message such an ordinance would send when trying to attract new businesses. There was concern that businesses might submit requests for private wells and the City does not wish to encourage this. There was some discussion about the use of wastewater for irrigation. Transporting this water would be an issue. Alderman Munns suggested obtaining information from other towns regarding irrigation policies. Mr. Wywrot will do some research and report back to this committee in April. 3. Proposed Wetland Protection Ordinance The final draft of this ordinance was presented at the meeting and will also be reviewed by an attorney for proper language. Mr. Wywrot said it should be forwarded to a future C.O.W. after the attorney's review is completed. 4. Proposed New Hire for FY 05/06—Maintenance Worker II(J.U.L.I.E. Locator) Advertising for this position will be initiated soon. Mr. Dhuse noted that the main focus of this position will be J.U.L.I.E. locates and that last month there were 277 such locations. This matter will be forwarded to C.O.W. ADDITIONAL BUSINESS: Mr. Dhuse reported that since the weather has improved,there will be many Public Works employees doing repairs. He added that the new street sweeper arrives Thursday and there will be two days of schooling in Texas regarding the use of the sweeper. Mayor Prochaska said he noticed many street lights out and asked if there is a list of needed repairs. Mr. Dhuse said the Police Department reports such outages in addition to citizens who call and he is able to report these outages on the Com Ed website. It was noted that a recent widespread power outage occurred when a substation in Sugar Grove malfunctioned. The Mayor also inquired about handicapped signs The meeting adjourned at 8:35pm. Respectfully submitted by Marlys Young, Minute Taker CITY OF YORKVILLE -11 di ��` 111.. li WATER DEPARTMENT REPORT let Feb. 05 MONTH ' 20 — WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 202 12.558 4 1393 542 186 14.972 TOTAL 27.530 CURRENT MONTH'S PUMPAGE IS 2,442,000 GALLONS CI MORE THAN LAST MONTH El LESS 1,650,000 GALLONS U MORE THAN THIS MONTH LAST YEAR LESS DAILY AVERAGE PUMPED: 983,000 GALLONS DAILY MAXIMUM PUMPED: 1,307,000 GALLONS DAILY AVERAGE PER CAPITA USE: 100 GALLONS ' WATER TREATMENT' CHLORINE FED: 411 LBS. CALCULATED CONCENTRATION:1.8 MG/L FLUORIDE FED: 374.5LBS. CALCULATED CONCENTRATION: 0.30MG/L WATER QUALITY' AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 9 SAMPLE(S) TAKEN CONCENTRATION: .98 MG/L ' MAINTENANCE ' NUMBER OF METERS REPLACED: 17 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 NEW CUSTOMERS ' RESIDENTIAL 23 COMMERCIAL 2 INDUSTRIAL/GOVERNMENTAL COMMENTS ' Main Breaks 119 Strawberry , Naden Ct. Loss , 220,000 gallons i„„,.. .o.i.. United City of Yorkville County Seat of Kendall County ` 800 Game Farm Road EST " ' '1636 Yorkville, Illinois, 60560 ,� _� Telephone: 630-553-4350 O li, _' Fax: 630-553-7575 9 t—r" �"° _1/4-' Website:Website: www.yorkville.il.us DEPARTMENT OF BUILDING SAFETY & ZONING MEMORANDUM DATE: April 15, 2005 TO: Public Works Committee FROM: Eric Dhuse, Public Wo s Director & C `, ---\, William William A. Dettmereae Official SUBJECT: Water Connection Fees Please find an Ordinance that we are recommending to amend Ordinance 2003-79 —Ordinance Increasing Municipal Water Connection Fees. We are requesting that Exhibit A be modified as follows: EXHIBIT A: NON-RESIDENTIAL CONNECTION FEE Water Water Meter Connection Size _ Fee 1" $2,660 1 '/2" $3,000 2" $4,500 3" $7,500 4" $9,000 6" $15,000 Anything Larger than 6" To be determined by the City Engineer& Public Works Director We are recommending anything over 6"would be reviewed by the City Engineer and Public Works Director, who make a recommendation for such connection. STATE OF ILLINOIS COUNTY OF KENDALL taut AN ORDINANCE AMENDING ORDINANCE 2003-79 INCREASING MUNICIPAL WATER CONNECTION FEES IN THE UNITED CITY OF YORKVILLE WHEREAS, THE UNITED CITY OF YORKVILLE through its City Council, Public Works and City Engineering has determined it is in the best interest of the City to amend Ordinance 2003-79 to determine the cost of the water connection fees for 4, and 6 inch meters; and NOW THEREFORE, upon motion duly made, seconded and approved by a majority of those Alderman so voting, hereby enact the water tap-on fee schedule set out in attached Exhibit"A" 1. Any Ordinance or parts thereof in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict with this • Ordinacne. 2. The portion of this Ordinance affecting the water connection fee as indicated by Exhibit"A" shall become effecti,,e on , 2005. Passed and enacted this day of , 2005 MAYOR ATTEST: CITY CLERK EXHIBIT A: NON-RESIDENTIAL CONNECTION FEE WATER SYSTEM CONNECTION FEE ANALYSIS United City of Yorkville, Kendall County, Illinois Water Water Meter Connection Size Fee 1" $2,660 1 lh" $3,000 2" $4,500 3" $7,500 4" $9,000 6" $15,000 Anything Larger than 6" Te be deiermined by the City Engineer & Public Works Director Legend Non-Residential Land Use shall be considered all Land uses other than those defined in Exhibit A, Page 1 TBD = Connection Fee To Be Determined by City Engineer & Public Works Director N r1/-1 =`si0 c��o United City of Yorkville Memo J a 't` 800 Game Farm Road 1n, L L, EST. 1836 Yorkville, Illinois 60560 `� Telephone: 630-553-8545 A P Fax 630-553-3436 '4ZLE VY Date: April 13, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Traci Pleckham, Finance Director Liz D'Anna, Deputy City Clerk Subject: SW Interceptor— Illinois Railnet License Agreement • Attached find one copy of the proposed license agreement with Illinois Railnet to allow construction of the SW Interceptor in their right-of-way from Hydraulic Avenue to the Rivet's Edge subdivision. The agreement as written states that the city shall pay an annual fee of$2100 to Illinois Railnet. I called John Pustinger, Illinois Railnet's Director of Real Estate, to see if that language could be changed to a one-time fee. He said that they could do that, and calculated a one-time fee of$42,000. The license agreement also states that either the city or Illinois Railnet could terminate the agreement upon 30 days written notice. I told John that once this sewer is in place, it would not be possible for us remove it. He said that Illinois Railnet has no intention to terminate the license, but also said that the language would have to remain in the agreement. I recommend that John Wyeth review and comment on this document. I also recommend that we pay a one-time fee instead of an annual fee if funding is available. Please place this item on the Public Works Committee agenda of April 25, 2005 for consideration. IR Form 3537-A Revised October 1998 Agreement No. IR-41105 PIPELINE LONGITUDINAL AGREEMENT THIS AGREEMENT,Made as of April 7,2005,the"Effective Date",by and between Illinois RailNet, Inc.,a Delaware corporation,whose mailing address is PMB 161, 11250-15 St.Augustine Road, Jacksonville,FL 32257-1147, hereinafter called"Licensor", and the City of Yorkville, whose mailing address is 800 Game Farm Road,Yorkville,IL 60560, hereinafter called"Licensee"WITNESSETH: WHEREAS,Licensee desires to construct,use and maintain an 25.80 inch pipe solely for the conveyance of sanitary waste,hereinafter called"Pipeline",under and across the tracks and property owned or controlled by Licensor at or near Yorkville,Kendall County,Illinois beginning at 768 feet East Milepost 50 and ending 4294 feet West of Milepost 50 for a total of 5062 feet,including necessary aerial or subterranean Occupations, hereinafter called the"Occupation"; as shown on Exhibit A, attached hereto and made a part hereof. NOW, THEREFORE,in consideration of the mutual covenants, terms and agreements herein contained, the parties hereto agree and covenant as follows: 1. LICENSE: 1.1 Licensor,insofar as it has the legal right,power and authority to do so, and its present title permits, and subject to: (A) Licensor's present and future right to occupy,possess and use its property within the area of the Occupation for any and all purposes; (B) All encumbrances, conditions, covenants and easements applicable to Licensor's title to or rights in the subject property; and (C) Compliance by Licensee with the terms and conditions herein contained; does hereby grant to Licensee the nonexclusive license and permit to construct, maintain,repair, renew operate use, alter or change said Pipeline at the Occupation above for the term herein stated, and to remove same upon termination. 1.2 The term Pipeline, as used herein, shall include only the pipes, ducts, casing,vents, manholes, connectors,fixtures,appliances and ancillary facilities devoted exclusively to the transmission usage above within the Occupation, and as shown on attached Application Form. 1.3 No additional Pipeline or facilities shall be placed, allowed or maintained by Licensee in, upon or along the Occupation except upon separate prior written consent of Licensor. 2. LICENSE FEE, TERM: 2.1 Licensee shall pay to Licensor an Annual License Fee of Two Thousand One Hundred U.S.Dollars($2,100), payable annually on or before the anniversary of the Effective Date. Such fee shall be subject to periodic review and adjustment by Licensor. 2.2 In addition to the above fee,Licensee will also pay a one-time contract preparation and administration fee of Six Hundred Fifty U.S.Dollars ($650). 2.3 However,Licensee assumes sole responsibility for, and shall pay directly(or reimburse Licensor), any additional annual taxes and/or periodic assessments levied against Licensor or Licensor's property solely on account of said Pipeline. 1 IR Form 3537-A Revised October 1998 Agreement No.IR-41105 2.4 Effective Date of this Agreement shall be the date first written above and shall continue in effect from year to year until terminated by thirty(30) days written notice from either party to the other. License shall also be revocable in the event of Licensee's default, as herein provided, and shall also terminate upon(a)Licensee's cessation of use of the Pipeline for the purposes above, (b)removal of the Pipeline, and/or(c)subsequent mutual consent. 3. CONSTRUCTION,MAINTENANCE AND REPAIRS: 3.1 Licensee shall construct, maintain,relocate,repair,renew, alter, and/or remove said Pipeline,in a prudent,workmanlike manner,using quality materials and complying with any applicable standard(s)or regulation(s)of Licensor(A.R.E.A. Specifications), Licensee's particular industry, and/or any governmental or regulatory body having jurisdiction over the Occupation. 3.2 Location and construction of Pipeline shall be made strictly in accordance with design(s) and specifications furnished to and approved by Licensor and of material(s)and size(s) appropriate for the purpose(s)above recited. 3.3 All Licensee's work and exercise of rights hereunder shall be undertaken at time(s) satisfactory to Licensor and in a manner so as to eliminate or minimize any impact on or interference with the safe use and operation of Licensor's track(s)and appurtenances thereto. 3.4 In the installation and/or maintenance of said Pipeline,Licensee shall not use explosives of any type or perform or cause any blasting without the separate express written consent of Licerr,r. As a condition to such consent, a representative will be assigned by • Licensor to monitor blasting, and Licensee shall reimburse Licensor for the entire cost and/or expense of furnishing said monitor. 3.5 Any repairs or maintenance to Pipeline which are necessary to protect or facilitate Licensor's use of its property shall be made by Licensee promptly,but in no event later than ten(10)days after Licensee has notice as to the need for such repair or maintenance, whether or not such repairs or maintenance result from acts of Licensee,natural or weather events or otherwise. 3.6 Licensor, in order to protect or safeguard its property,rail operations, equipment or, employees from damage or injury,may request immediate repairs or renewal,'and if the same is not performed,may make or contract to make such repairs or renewals,at the sole risk,cost and expense of Licensee. 3.7 Neither the failure of Licensor to object to any work done,material used, or method of construction or maintenance of said Occupation, nor any approval given or supervision excerised by Licensor, shall be construed as an admission of liability or responsibility by Licensor,or as waiver by Licensor of any of the obligations, liability and/or responsibility of Licensee under this Agreement. 3.8 Licensee hereby agrees to reimburse Licensor any loss, cost or expense(including losses resulting from train delays and inability to meet train schedules)arising from any failure of Licensee to make repairs or maintenance, or from improper or incomplete repairs or maintenance. 2 IR Form 3537-A Revised October 1998 Agreement No. IR-41105 4. PERMITS,LICENSES: 4.1 Before any work is performed, or before use of the Occupation for the contracted purpose,Licensee, at its sole cost and expense, shall obtain all necessary permits) (including but not limited to zoning, building, construction,health, safety or environmental matters),letter(s)or certificate(s) of approval. Licensee expressly agrees and warrants that it shall conform and limit its activities to the terms of such permit(s), approval(s)and authorization(s), and shall comply with all applicable ordinances, rules, regulations, requirements and laws of any governmental authority(State, Federal or Local)having jurisdiction over Licensee's activities,including the location, contact, excavation and protection regulations of the Occupational Safety and Health Act(OSHA) (29 CFR 1926.651(b),et al.), and State"One Call"—"Call Before You Dig" requirements. 4.2 Licensee assumes sole responsibility for failure to obtain such permit(s)or approval(s), for any violations thereof, or for costs or expenses of compliance or remedy. 5. MARKING AND SUPPORT: 5.1 With respect to any subsurface installation upon Licensor's property,Licensee, at its sole cost and expense, shall: (A) support track(s)and roadbed of Licensor,in a manner satisfactory to Licensor; (B) backfill with satisfactory material and thoroughly tamp all trenches to prevent settling of surface of land and roadbed of Licensor; and (C) either remove any surplus earth or material to be placed and distributed at location(s)and in such manner Licensor may approve. 5.2 After construction of Pipeline,Licensee shall: (A) restore said track(s),roadbed and other disturbed property of Lincensor,to a condition satisfactory to Licensor; and (B) erect,maintain and periodically verify the accuracy of aboveground markers, in a form approved by Licensor,indicating the location, depth and ownership of any underground Pipeline or related facilities. 6. [RACK CHANGES: 6.1 In the event that Licensor's rail operations and/or track maintenance result in any changes in grade or alignment of or additions to Licensor's tracks or other facilities, or in the event future use by Licensor of Licensor's right-of-way and property necessitate any change of location,height or depth in Pipeline,Licensee, at its sole cost and expense and within thirty(30)days after notice in writing from Licensor, shall make changes in Pipeline to accommodate Licensor's tracks or operations. In no event shall any alteration in the Licensees' sanitary sewer be made which will inhibit the design use as constructed pursuant to this Agreement. 6.2 If Licensee fails to do so,Licensor may make such changes, at Licensee's cost. 7. PIPE CHANGES: 7.1 Licensee shall periodically monitor and verify the depth of Pipeline and Occupation in relation to Licensor's track(s)and facilities, and shall relocate Pipeline or change Occupation, at Licensee's expense, should such relocation or change be necessary to comply with the minimum clearance requirements of this Agreement. 3 lR Form 3537-A Revised October 1998 Agreement No.IR-41105 7.2 If Licensee undertakes to revise,renew, relocate or change in any manner whatsoever all or any part of Pipeline(including any change in circumference, diameter or radius of pipe or change in materials transmitted in and through said pipe), or is required by any public agency or court order to do so,plans therefore shall be submitted to Licensor for approval before any such change is made,which approval will not be unreasonably withheld. After approval,the terms and conditions of this Agreement shall apply thereto. 8. INTERFERENCE WITH RAIL FACILITIES: 8.1 Although the Pipeline herein permitted may not presently interfere with Licensor's railroad operations or facilities,in the event that the operation, existence or maintenance of said Pipeline,reasonably causes: (a)interference(physical, magnetic or otherwise) with Licensor's communication, signal or wires,power lines,train control system, or other facilities; or(b)interference in any manner with the operation, maintenance or use by Licensor of its right-of-way,tracks, structures, pole lines, devices,other property, or any appurtenances thereto;then, and in either event,Licensee,upon receipt of written notice from Licensor of any such interference, and at Licensee's sole risk, cost and expense, shall promptly make such changes in its Pipeline as may be required to reasonably eliminate all such interference. Upon Licensee's failure to remedy or change, Licensor may do so or contract to do so, at Licensee's sole cost. 8.2 Without assuming any duty hereunder to inspect Pipeline,Licensor hereby reserves the right to inspect same and to require Licensee to undertake repairs,Maintenance or adjustments to Pipreline,which licensee hereby agrees to make promptly, at Licensee" sole cost and expense. 9. RISK,LIABILITY,INDEMNITY: 9.1 Licensee hereby assumes, and shall at all times hereafter release,indemnify,defend and save Licensor harmless from and against any and all liability,loss,claim, suit,damage, charge or expense which Licensor may suffer, sustain,incur or in any way be subjected to, on account of death of or injury to any person whomsoever(including officers, agents, employees or invitees of Licensor), and for damage to or loss of or destruction of any property whatsoever, arising out of,resulting from, or in any way connected with the presence, existence, operations, or use, of Pipeline or any structure in connection therewith, or in the restoration of premises or Licensor to good order or condition after removal,EXCEPT when proven to have been cause solely by the fault, or negligence of Licensor. 9.2 Notwithstanding Section 9.1,Licensee also expressly assumes all risk of loss which in any way may result from Licensee's failure to maintain either required clearances, for any overhead Pipeline or the required depth and encasement for any underground Pipeline. 9.3 Obligations of Licensee hereunder to defend, release, indemnify and hold Licensor harmless shall also extend to companies and other legal entities that control or are controlled by or subsidiaries of or are affiliated with Licensor, and the officers, employees and agents of each. 9.4 If a claim or action is made or brought against either party,for which the other party may be responsible hereunder in whole or in part, such other party shall be notified and permitted to participate in the handling or defense of such claim or action. 4 IR Form 3537-A Revised October 1998 Agreement No.IR-41105 10. INSURANCE: 10.1 Prior to installation or occupation of the Pipeline pursuant to this Agreement,Licensee will add Licensor to its existing Public Liability or Commercial Liability Insurance, or Licensee shall procure, and shall also maintain during continuance of this Lease, at its sole cost and expense, a policy of Public Liability or Commercial Liability Insurance, naming Licensee as insured and Licensor as additional insured, covering liability under this License. Coverage of not less than Three Million U.S.Dollars (53,000,000) Combined Single Limit per occurrence for bodily injury and property damage is recommended as a prudent minimum to protect Licensee's assumed obligations hereunder. If said policy does not automatically cover Licensee's contractual liability under this Lease, a specific endorsement adding such coverage shall be purchased by Licensee. If said policy is written on a"claims made"basis instead of an"occurrence" basis,Licensee shall arrange for adequate time for reporting losses. Failure to do so shall be at Licensee's sole risk. 10.2 If said CGL policy is written on a"claim made"basis instead of a"per occurrence"basis, Licensee shall arrange for adequate time for reporting losses. If said CGL policy does not automatically cover Licensee's contractual liability during periods of survey, installation, maintenance and continued occupation, a specific endorsement adding such coverage shall be purchased by Licensee. Failure to do so shall be at Licensee's sole risk. 10.3 Securing such insurance shall not limit Licensee's liability hereunder,but shall be additional security therefore. 10.4 Licensor may at any time request evidence of insurance purchased by Licensee to comply with this Agreement. Failure of Licensee to comply with Licensor's demand shall be considered a default, subject to Article 13. • 11. GRADE OCCUPATIONS,FLAGGING: 11.1 Nothing herein contained shall be construed to permit Licensee or Licensee's contractor to move any vehicles or equipment over track(s)of Licensor, except at public road Occupation(s), without separate prior written approval of Licensor(CP Form 7422). 11.2 If Licensor deems it advisable, during the progress of any construction, maintenance, repair,renewal, alteration, change or removal of said Pipeline,to place watchmen, flagmen,inspectors or supervisors for protection of property or operations.of Licensor or __ others on Licensor's property at the Occupation,and to keep persons, equipment and materials away from Licensor's track(s),Licensor shall have the right to do so at the sole risk, cost and expense of Licensee, but Licensor shall not be liable for failure to do so. 11.3 Subject to Licensor's consent and to Licensor's Railroad Operating Rules and existing labor agreements,Licensee may provide such flagmen, watchmen,inspectors or supervisors during all times of construction, at Licensee's sole risk, and expense;and in such event,Licensor shall not be liable for the failure or neglect of such watchmen, flagmen,inspectors or supervisors. 12. LICENSOR'S COSTS: 12.1 Any reasonable additional or alternative costs or expenses incurred by Licensor to accommodate Licensee's continued use of Licensor's property as a result of pipe changes shall also be paid by Licensee. 5 IR Form 3537-A Revised October 1998 Agreement No. IR-41105 12.2 Licensor's expense for wages and materials for any work performed at expense of Licensee, pursuant to any stipulation of this Agreement, shall be paid by Licensee within thirty(3 0)days after receipt of Licensor's bill therefor. 12.3 Such expense shall include,but not be limited to, cost of railroad labor and supervision under"force account"rules, plus current applicable overhead percentages, the actual cost of materials, plus insurance,freight and handling charges on all materials used. Equipment rentals shall be in accordance with Licensor's applicable fixed rate(s). 12.4 All undisputed bills or portions of bills not paid within said thirty(30)days shall thereafter accrue interest at twelve percent(12%)per annum,unless limited by local law, and then at the highest rate so permitted. Unless Licensee shall have furnished detailed objections to such bills within thirty(30) days, bills shall be presumed undisputed. 13. DEFAULT,BREACH,WAIVER: 13.1 Any waiver by either party at any time of its rights as to any covenants or condition, or any subsequent breach thereof,unless such covenant or breach is permanently waived in writing by said party. 14. TERMINATION,REMOVAL: 14.1 All rights which Licenseemay have hereunder shall cease and end upon Licensee's removal of Pipreline from the Occupation. However,termination or revocation of this Agreement shall not affect any claims and liabilities which may have arisen or accrued hereunder, and which at the time of termination or revocation have not been satisfied; neither party,however,waiving any third party defenses or actions. 15. NOTICE: 15.1 Licensee shall give Licensor's at least five(5) days written notice before doing any work of any character hereunder on Licensor's property, except that in cases of emergency shorter notice may be given to said Licensor. 15.2 All other notices and communications concerning this Agreement shall be addressed to Licensee at the address above and to Licensor at the address above, or at such other addressaseither party may designate in writing to-the other. 15.3 Unless otherwise expressly stated herein, all such notices shall be in writing and sent via Certified or Registered Mail,Return Receipt Requested, or by courier,and shall be effective upon: (a)actual receipt, or(b) date of refusal of such delivery. 16. ASSIGNMENT: 16.1 The rights herein conferred are the privilege of Licensee only, and Licensee shall obtain Licensor's prior written consent to any assignment of Licensee's interest herein. 162 Subject to Section 2.2 and 16.1,this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors or assigns, or heirs,legal representatives and assigns, as the case may be. 6 IR Form 3537-A Revised October 1998 Agreement No.IR-41105 16.3 Licensee shall give Licensor written notice of any legal succession(by merger, amalgamation, consolidation,reorganization, etc.)or other change of legal existence or status of Licensee,with a copy of all documents attesting to such change or legal succession,within thirty(30) days thereof. Any change of legal existence,including a name change, of Licensee will be acknowledged by the assignment of this Agreement or a new Agreement prepared to provide for the continuation of this license and permit. 16.4 Licensor expressly reserves the right to assign this Agreement, in whole or in part, to any grantee or vendee of Licensor's underlying property interests in the Crossing, upon notice thereof to Licensee. 16.5 In the event of sale or other conveyance by Licensor of its right-of-way, across,under or over,which the Crossings is constructed, Licensor's conveyance shall be made subject to the right of Licensee to continue to occupy the Crossing on the specific right-of-way, and to operate, maintain,repair, renew thereon and to remove there from the facilities of Licensee, subject to all other terms of this Agreement. 17. TITLE,LIENS,ENCUMBRANCES: 17.1 Licensee shall not at any time own or claim any right,title or interest in or to Licensor's property occupied by Licensee's Pipreline,nor shall the exercise of this Agreement for any length of time give rise to any right,title or interest in Licensee to said property other than the license herein created. 17.2 Nothing herein shall be deemed to act as any warranty, guarantee, or representation of the quality of title of the Rail right-of-way of corridor occupied or used under this Agreement. Further,Licensee shall not ha-:c or make any claim against Licensor for damages on account of any failure or insufficiency or deficiencies in title to such Rail right-of-way or corridor or any portion thereof covered by this Agreement. 17.3 Nothing in this Agreement shall be deemed to give, and Licensor hereby expressly waives, any claim of ownership in and to any part of Licensee's Pipeline. 17.4 Licensee shall not create or permit any mortgage,pledge, security,interest,lien or encumbrances, including without limitation,tax liens and liens or encumbrances with respect to work performed or equipment furnished in connection with the construction, installation, repair, maintenance or operation of Licensee's Pipeline in or on any.portion _ of the Occupation(collectively, "Liens or Encumbrances"),to be established or remain against the Occupation or any portion thereof or any other Licensor property. 17.5 in the event that any property of Licensor becomes subject to such Liens or Encumbrances,Licensee agrees to pay, discharge or remove the same promptly upon Licensee's receipt of notice that such lien or Encumbrances has been filed or docketed against the Occupation or any other property of Licensor;however,Licensee reserves the right to challenge, at its sole expense,the validity and/or enforceability of any such Liens or Encumbrances. 18. GENERAL PROVISIONS: .._ . . . 18.1 This Agreement, and the attached specification, contains the entire understanding between the parties hereto. 18.2 Neither this Agreement, any provision hereof,nor any agreement or provision included herein by reference, shall operate or be construed as being for the benefit of any third person. 7 IR Form 3537-A Revised October 1998 Agreement No. IR-41105 18.3 The form or any language of this Agreement shall not be interpreted or construed in favor of or against either party hereto as the drafter thereof. 18.4 This Agreement is executed under current interpretation of any and all applicable Federal, State, County,Municipal or other local statute, ordinance or law. Each and every separate division(paragraph, clause,item,term, condition, covenant or agreement) hereof shall have independent and severable status from each other separate division for the determination of legality, so that if any separate division is determined to be void or such determination shall have no effect upon the validity of enforceability of each other separate division, or any other combination thereof. 18.5 This Agreement shall be construed and governed by the laws of the state in which the Pipeline and Occupancy is located. IN WITNESS WHEREOF,the parties hereto have executed this Agreement in duplicate(each of which shall constitute an original)as of the date and year first above written. Witness for Licensor: Illinois RailNet,Inc. By: Name: John A Pustinger Title: Director-Real Estate V' for Licensee: City of Yorkville By: Who,by the execution hereof, affirms that he/she has the authority to do so and to bind the Licensee to the terms and conditions of this Agreement. Tax Identification Number: 8 IR 7455-A Rev. 3/1/01 APPLICATION FOR PIPELINE PARALLELING PROPERTIES AND TRACK Application and plans must be approved and written authority received from the Railroad Company before construction is begun. Original and one copy of both application and drawing, along with nonrefundable Application Fee in the amount of$750.00 is to be submitted to: Illinois RailNet,Inc.,PMB 161, 11250-15 St.Augustine Road,Jacksonville,FL 32257-1147. 1. Reference/File Number: 2. Complete Legal Name of applicant: UNITED CITY OF YORKVILLE Company Contact Name: JOSEPH WYWROT Title: CITY ENGINEER Telephone: (630)553-4350 Fax: (630)553-7554 3. Address: 800 GAME FARM ROAD City: YORKVILLE State: IL Zip: 60560 4. Type of business: Individual, Developer, X Municipality, Corporation, (State in which incorporated: ), Partnership,(type and state of Partnership: ) 5. Location:Beginning 768 feet EAST (direction)from Railroad Milepost 50 and Ending 4294 feet WEST (direction)from Railroad Milepost 50 Valuation Stations if known:Beginning Ending Valuation Map No.if known: 6. Town: YORKVILLE County: KENDALL State: IL 7. Temporary track support or riprapping required? Yes No X (Describe and Detail on Drawing) 8. Wires,poles, obstructions to be relocated? Yes No X (Describe and Detail on Drawing) 9. Product to be conveyed: SANITARY WASTE Flammable? Yes No_X Temperature N/A_ 10. Max.Working Pressure N/A PSI. Field Test Pressure N/A PSI.Type Test N/A 11. Location of shut-off valves: NONE 12. Number of manholes located on Railroad Right-of-Way: 16 NEW MANHOLES 13. PIPE SPECIFICATIONS: CARRIER PIPE: CASING PIPE: Material PVC N/A Material Specifications &Grade DR-25,C-905 Minimum Yield Strength of Material PSI 129 PSI Inside Diameter 23.61 IN Wall Thickness 1.03 IN Outside Diameter 25.80 IN Type of Seam N/A Kind of Joints PUSH ON Total Length Within Railroad Right-of-Way 5062 FT Vents:Number 0 Size Height above ground Seals:Both ends N/A One end Bury: 16 feet 2 inches(max to top of pipe)/ 3 feet 6 inches(min to top of pipe) Bury: (Below ditches) 2 feet 0 inches CATHODIC PROTECTION: Yes No X PROTECTIVE COATING: Yes No X Kind 14. Method of installation: OPEN CUT 15. If application is revision to existing agreement,give agreement number and date: N/A 16. If this a supplement to a master(general)agreement,give agreement number and date: N/A 17. If Aegis member, work to be performed by: Contractor Company employees 18. Will line be located in public road Right-of-Way? YES (If"yes", show name, road number and width of Right-of-Way on print) DOT/AAR Crossing Number: Proposal and construction must be in accordance with IR's Specifications, The American Railway Engineering Association, and any governing laws or regulations. Please note that although the specifications furnished in the Pipeline Application Package are to be used as a guideline only,IR reserves the right to approve or decline an application. -t .-0 y ``y '1111/4 Date SignatuW' Ti e of Officer 4 aking Application Please Type or Print Joseph Wywrot City Engineer (630)553-4350 Name Title Telephone Number ki�\� H . 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ILLINOIS ~ .. ` � � , r =.,QED c�T o United City of Yorkville Memo J ,;r 't` 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 aV. 9 Fax Fax: 630-553-3436 Date: April 21, 2005 To: Tony Graff, City Administrator ' \ From: Joe Wywrot, City Engineer \` CC: Traci Pleckham, Finance Director Eric Dhuse, Director of Public Works Liz D'Anna, Deputy City Clerk Subject: Route 47 Improvements We have received the first submittal of final plans from IDOT for the Route 47 widening project through town. Eric and I have reviewed them and identified watermain and sanitary sewer work that will need to be performed as part of the project. I have also tabulated the cost of sidewalk, traffic signal, and streetlighting improvements that IDOT will expect the city to fund. The total estimated city cost is approximately 1.7 million dollars. Please refer to the attachment for details. We may be able to share some of the cost with others, such as the traffic signal emergency pre-emption work. We may also want to reduce the extent of some work items, such as sidewalk in certain areas. Eric and I strongly recommend that all of the watermain and sanitary sewer replacement work be performed. Almost all of these watermains are cast iron pipe, ranging in age between 35 and 75 years. Most of the sanitary sewer replacement work is in the older part of town. Please place this item on the Public Works Committee agenda of April 25, 2005 for discussion. Route 47 Improvements Summary of City Costs Item Cost 21-Apr-05 Watermain $648,313 Sanitary Sewer $197,513 Sidewalk $408,547 Miscellaneous $438.150 Total $1,692,522 Route 47 Improvements V%term Begin End Diameter Length Station Station Ouches) (tenetr Unit Price CQ.t Remarks 21-Apr-05 Route 47 18390 18520 12 130 $0 $0 watermain under curb - IDOT cost to relocate 19030 19031 N/A 1 $3,000 $3,000 Hydrant & valve work @ Greenbriar 20100 20140 8 40 $800 $32,000 Replace 6" crossing @ Elizabeth w/8" DIP 20350 20390 8 40 $800 $32,000 Replace 4" crossing © Orange w/8" DIP 20450 20490 8 40 $800 $32,000 Replace 8" crossing @ Washington w/8" DIP 21250 21360 8 110 $300 $33,000 Construct new 8"for future extension down River Rd. 21360 21600 8 240 $300 $72,000 Replace 4" River Rd. to Spring St. w/8" DIP 21370 21410 8 40 $800 $32,000 Replace 8" crossing @ Main St. w/8"/DIP 21480 21520 8 40 $800 $32,000 Replace 6" crossing @ Center St. w/8" DIP 21580 21620 8 40 $800 $32,000 Replace 6" crossing © Somonauk St. w/8" DIP 21810 22020 8 210 $300 $63,000 Replace 8" Park St. to N. of Apple Tree w/8"/DIP 21950 22180 6 230 $25 $5,750 Abandon west side Apple Tree to Walnut 22020 22180 12 160 $25 $4,000 Abandon east side Apple Tree to Walnut 22020 22180 8 160 $200 $32,000 Construct new 8" Bristol Road to replace 12" wm. 22400 22450 8 50 $800 $40,000 Complete crossing @ Landmark 23160 23230 12 70 $700 $49,000 Replace 12" crossing of Countryside Route 34 189775 189875 12 100 $700 $70,000 Replace 12" near McDonalds Sub-total $563,750 Plus 15% Engineering $.$4,56.3 I Total Water $648,313 Note: Appurtenances such as manholes, valves, hydrants, etc. are not listed separately, but included in the unit price for individual items. Route 47 Improvements aanitary_Sawer Begin End Diameter Length 21-Apr-05 station SItion .(Lnches) e r UniLPdco GD.sf Remarks 19800 20000 8 200 $300 $60,000 Parallel to road (Colonial Pkwy to Elizabeth) 19965 20010 8 45 $800 $36,000 Crossing @ Elizabeth Street 20350 20365 8 15 $150 $2,250 Abandon sewer @ Orange 20570 20600 8 30 $300 $9,000 Replace deep sewer @ Fox Street 20825 20925 8 100 $300 $30,000 Replace sewer Van Emmon to Hydraulic 22200 22230 8 30 $800 $24,000 Possible stub to Sunset Motel property Van Emmon 1050 1085 8 35 $300 $10,500 Replace 6" sewer Sub-total $171,750 Plus 15% Engineering $25,763 Total Sanitary $197,513 Note: Appurtenances such as manholes, valves, hydrants, etc. are not listed separately, but included in the unit price for individual items. Route 47 Improvements .Sidewalks West East Total 21-Apr-05 Begin End Width Begin End Width Area City Station Station (Meters) Station Station (Meters) (Sq_Metera) llniLErice Gest Remarks 18170 18370 1.5 18000 18370 1.5 855 $43 $18,383 South of Route 71 18370 19025 1.5 18370 19025 1.5 1965 $43 $42,248 Route 71 to Greenbriar 19025 19350 1.5 487.5 $43 $10,481 Greenbriar to Prairie Garden Sub. 19025 19250 1.5 337.5 $43 $7,256 Greenbriar to Bridge St.Self-Storage 19370 19820 1.5 675 $43 $14,513 Self-Storage to Colonial Pkwy 19495 19575 1.5 120 $43 $2,580 Prairie Garden Sub.To Hoover Lawn Care 19680 19820 1.5 210 $43 $4,515 Hoover Lawn Care to Colonial Pkwy ' 19820 20100 2 19820 20100 1.5 980 $43 $21,070 Colonial Pkwy to Route 126 20100 20578 2 20100 20578 2 1912 $43 $41,108 Route 126 to Fox St. 20578 20740 2 20578 20790 2 748 $43 $16,082 Fox St.to south of Van Emmon • 21478 21681 2 406 $43 $8,729 Center St.to Somonauk(Executive Realty) 21750 21811 2 122 . $43 $2,623 Executive Realty to Park St. 21811 22320 1.5 763.5 $43 $16,415 Park to Landmark(Earthmovers) 21890 22000 1.5 165 $43 $3,548 South of Apple Tree Ct.to Travel Service 22075 22416 1.5 511.5 $43 $10,997 LoDestro to Landmark 22416 22700 1.5 22416 22700 1.5 852 $43 $18,318 Landmark to Route 34 I 22700 23190 1.5 22700 23190 1.5 1470 $43 $31,605 Route 34 to Countryside Pkwy 23190 23450 1.5 23190 23450 1.5 780 $43 $16,770 Countryside Parkway to Menard 23450 23610 1.5 240 $43 $5,160 Menard to Carpenter Side Streets 30000 30173 1.5 259.5 $43 $5,579 South side Route 71 (Rt.47 to Walnut Drive) 50000 50170 1.5 255 $43 $5,483 North side Route 126(Rt.47 to 1st school drive) 50180 50300 1.5 180 $43 $7,740 North side Route 126(b/w school drives)* 189677 190000 2 189677 190000 2 1292 $43 $27,778 Both sides Route 34(Center Pkwy to Route 47) 190000 190185 2.625 485.6 $43 $10,441 North side Route 34(Rt.47 through strip mall) 190000 190136 1.5 204.0 $43 $4,386 South side Route 34(Rt.47 to Union Bank) 190295 190340 1.5 67.5 $43 $1,451 Ace Hardware frontage Sub-total $355,258 Plus 15% Engineering $53,265 Total Miscellaneous $408,547 Notes:Sidewalk unit price equivalent to$4/SQ.FT. Areas of existing sidewalk to be paid for 100%by IDOT. Areas of no sidewalk to be paid for 50%by city. Sections marked with an asterisk would have 0% IDOT funding. •t Route 47 Improvements Miscellaneous Station Location mai atity_ 1Loit_Price est Remarks 21-Apr-05 Traffic Signals 18370 47/71 1 $20,000 $20,000 Signal emergency pre-emption 19025 47/Greenbriar 1 $1,000 $1,000 Handhole for future signal 20100 47/126 1 $20,000 $20,000 Signal emergency pre-emption 20578 47/Fox 1 $20,000 $20,000 Signal emergency pre-emption 20831 47Nan Emmon 1 $20,000 $20,000 Signal emergency pre-emption 21681 47/Somonauk 1 $20,000 $20,000 Signal emergency pre-emption 22416 47/Landmark 1 $20,000 $20,000 Signal emergency pre-emption 22700 47/34 1 $20,000 $20,000 Signal emergency pre-emption 23190 47/Countryside 1 $20,000 $20,000 Signal emergency pre-emption Street Lighting 18370 47/71 1 $10,000 $10,000 Streetlights © traffic signal 20100 47/126 1 $10,000 $10,000 Streetlights @ traffic signal 20578 47/Fox 1 $10,000 $10,000 Streetlights @ traffic signal 20831 47Nan Emmon 1 $10,000 $10,000 Streetlights ©traffic signal 21681 47/Somonauk 1 $10,000 $10,000 Streetlights © traffic signal 22416 47/Landmark 1 $10,000 $10,000 Streetlights @ traffic signal 22700 47/34 1 $10,000 $10,000 Streetlights @ traffic signal 23190 47/Countryside 1 $10,000 $10,000 Streetlights @ traffic signal 20830 Van Emmon to bridge 1 $50,000 $50,000 Ornamental lighting downtown 22700 47/34 area 1 $80,000 $80,000 Landmark to Countryside, Center Pkwy to Marketplace Guardrail 20675 Jefferson St. 1 $10,000 $10,000 Protection at top of hill Sub-total $381,000 Plus 15% Engineering $57,154. Total Miscellaneous $438,150 t, ft) United Cityof Yorkville Memo �- �o 800 Game Farm Road EST.14 Ei441 1836 Yorkville, Illinois 60560 Telephone: 6305538545 ..011411fr p Fax: 630-553-3436 Date: April 19, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: Eric Dhuse, Director of Public*orks John Wyeth, City Attorney Liz D'Anna, Deputy City Clerk Subject: NICor—EasyStreet Linking Agreement Attached find two original copies of the proposed EasyStreet Linking Agreement with NICor. This agreement allows the city access to NICor's atlas maps so we can see where their facilities are located. While we would still need to call JULIE before digging, knowing where NICor's facilities are located will help us for design and some maintenance projects. EasyStreet also provides information regarding upcoming and ongoing NICor projects, restoration activities, and contact names. EasyStreet is provided free of charge by NICor. The city would need to identify which individuals would be given access to the information. We have tentatively identified Eric and myself as the two persons who could access EasyStreet, and we would probably add the full-time JULIE locator once that position is filled. • Wyeth should review the a:.reement and provide input. Please place this item on the Public Works Committee a. - :a for discussion. 2,1 ,3 �1 � iyks Linking Agreement This Linking Agreement("Agreement") is entered into on , 2005 between Nicor Inc. with a principal place of business at 1844 Ferry Road,Naperville, IL 60563 ("Nicor") and the City of Yorkville with an address of 800 Game Farm Road,Yorkville, IL 60560 ("City"). Nicor and City shall be individually referred to as "party" and collectively as "parties." Nicor and City agree as follows: 1. Limited License. During the term of this Agreement,Nicor grants to City a nonexclusive, nontransferable, revocable right and license to access the EasyStreet Website which includes but is not limited to atlas pages and scheduling infoiniation ("EasyStreet Website") and to place on City's intranet(internal website) a graphic link to the EasyStreet Website. Nicor shall provide authorized City personnel with the necessary user ID and password to access the EasyStreet Website at http://easystreet.nicor.com or such other website and/or website address as approved by Nicor. The EasyStreet Website may also transport viewers to the Nicor website at www.nicor.com or such other website and/or website address as approved by Nicor and/or other websites. 2. Limitations on Use. Nicor reserves all rights in the"Marks"(defined as all of Nicor's names, trademarks, service marks, trade dress, and the like) and all other intellectual property belonging to Nicor. City agrees that, except for the limited license contained in this Agreement, City has not acquired, and will not acquire, any right, interest, or title to the Marks or to EasyStreet's Website. City acknowledges that Nicor owns all proprietary rights in the Marks and the EasyStreet Website, and that Nicor is considered the creator of the Marks and the EasyStreet Website. Nothing contained in the EasyStreet Website is intended as a substitute for City's compliance with all laws and regulations including,but not limited to, the Underground Utility Facilities Damage Prevention Act(220 IL"CS 50/1 et. seq). 3. User ID,Password and Account Access Information. Nicor shall provide authorized City personnel with user ID(s) and password(s)to access the EasyStreet Website. City is responsible for keeping its user IDs and passwords confidential. If City gives an unauthorized person City's user IDs or passwords, City does so at its own risk and Nicor may immediately teiuiinate this Agreement. City is responsible for contacting Nicor immediately if City suspects that someone else has obtained unauthorized access to City's user IDs or passwords. 4. Press Releases. The City shall not make,release, or disseminate any public statements, promotions,press releases, or announcements relating to the EasyStreet Website without Nicor's prior written consent. Nicor may make reference to City's use of the EasyStreet Website without City's consent. 5. Term and Termination. Either City or Nicor may terminate this Agreement at any time, with or without cause,by giving notice of termination to the other party. Upon the termination of this Agreement, City will immediately cease use of, and remove, anything related to Nicor pursuant to this Agreement, from City's servers and computers. 6. Privacy. City agrees that if City obtains personally identifiable infoiniation of Nicor's customers, City will obtain such information in accordance with all applicable U.S. and state laws and regulations and as requested by Nicor. City agrees that City will share such infoiniation with Nicor upon Nicor's request. City may not copy, furnish, sell or display for redistribution to third parties for commercial purposes any portion of the content of the EasyStreet Website without the prior written pei mission of Nicor. 1 - • 7. -Limitation on Nicor's Liability. City expressly agrees that use of the EasyStreet Website is at • City's sole risk. Neither Nicor,nor its subsidiaries,nor any of its officers, directors, or employees, agents, third-party content providers, affiliates, merchants, sponsors, licensors or associates: (a) warrant that the EasyStreet Website will be uninterrupted or error free or(b)be responsible for any direct or indirect losses or damages from the use or inability to use the EasyStreet Website. Nicor reserves the right at any time, and from time to time to modify, or discontinue, temporarily or peimanently the EasyStreet Website (or any part thereof) with or without notice. Crty agrees that Nicor shall not be liable to City or to any third party for any modification, suspension or discontinuance of the EasyStreet Website. Nicor disclaims any and all representations and warranties with respect to the EasyStreet Website and its contents, whether expressed, implied, or statutory, including,but not limited to warranties of accuracy, title, merchantability and fitness for a particular purpose. Without limit, Nicor does not endorse nor make any warranties or representations from any website that City may access through the EasyStreet Website. Links to other sites including to Nicor's website are provided for convenience purposes only. NICOR WILL NOT BE LIABLE TO CITY FOR INDIRECT, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES (OR ANY LOSS OF REVENUE, PROFITS, OR DATA) ARISING IN CONNECTION WITH THIS AGREEMENT EVEN IF NICOR HAS BEEN ADVISED OF THE.POSSIBILITY OF,SUCH DAMAGES, TN NO EVENT WILL NICOR'S DAMAGES TO CITY ARISING OUT OF THIS AGREEMENT EXCEED FIVE HUNDRED U.S. DOLLARS ($500.00). 8. Governing Law. This Agreement is governed and construed in accordance with the law of Illinois, without giving effect to conflicts of law principles therein. Both parties consent and submit to the jurisdiction of Illinois courts. 9. Consideration. The parties agree that no money will be exchanged between them for the rights gr.c ted herein, but that ether good and valuable consideration is being exchanged in lieu thereof. 10. Miscellaneous. No failure of either party to exercise or enforce its right under this Agreement will act as a waiver of such rights. If any provision of this Agreement is found invalid or unenforceable, that provision will be enforced to the maximum extent permissible and the other provisions of this Agreement will remain in force. The relationship between the parties is that of independent contractor, and neither has the power to bind or incur obligations on behalf of the other without obtaining the other's prior written consent. Neither party shall misrepresent or imply any agency or affiliation with the other. City may not transfer/assign this Agreement for any reason without Nicor's prior written consent. This Agreement sets forth the entire agreement between Nicor and City. This Agreement may not be amended except in writing and signed by Nicor and City. In Witness Whereof, the parties have executed this Agreement the date written below. City of Yorkville Nicor Inc. By: By: Print: Print: Title: Title: Date: Date: 2 =`,c�o cir o United City of Yorkville Memo t '" 800 Game Farm Road EST1836 Yorkville, Illinois 60560 ��— Telephone: 630-553-4350 66 +I ' ...- g Fax:` 630-553-7575 4LE V'' Date: April 21, 2005 To: Mayor and Committee Members From: Lisa Pickering, Clerk's Office Assistant Agenda Item NB #7: 2005 In-Town Road Program –Results of Bid Opening was not available at the time packets were produced. This item will be available at the meeting Monday, April 25, 2005. Any questions, please contact: City Engineer Joe Wywrot f V/6 QED o-o United City of Yorkville Memo 800 Game Farm Road EST.U4 mantanikall 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 99 �� a p Fax: 630-553-7575 Date: April 25, 2005 To: Mayor and Committee Members From: Lisa Pickering, Clerk's Office Assistant CC: Department Heads Subject: Additional information for Public Works packet—April 25, 2005 Attached please find information on New Business Item#7—2005 In-Town Road Program— Results of Bid Opening. Please add this information to your packet. ict;o co.). United City of Yorkville Memo 800 Game Farm Road EST. mom° `` 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 .6� p Fax: 630-553-3436 NLE Date: April 22, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer )---L CC: Eric Dhuse, Director of Public Works Traci Pleckham, Finance Director Liz D'Anna, Deputy City Clerk Subject: In-Town Road Program—Phase 1 Roadways Bids were received at 11 am on April 22, 2005 for the referenced project. This project consists of roadway construction on Center Street, East Main Street, Colton Street, and Liberty Street. The following bid was received: Aurora Blacktop, Inc. $ 659,419.35 Engineer's Estimate $1,076,575.50 A review of the bid reveal that for most items the unit prices of the bidder and the engineer were comparable. There was a very large difference in the unit price for pulverization of the existing roadways, where the bidder's unit price was $1.40/SY and the engineer's estimate was $15.00/SY. There were several other pay items with smaller but still significant differences, such as topsoil, aggregate items, and asphalt items, that accounted for the bulk of the difference between the low bid and the engineer's estimate. Based on the results of the bid, I recommend that the contract for this project be awarded to Aurora Blacktop, Inc. for the amount of$659,419.35. This item is scheduled for considerate—t5-0—he Public Works Committal at their meeting on April 25, 2005. d uJ /y , %( Project: In Town Roadway Program, Phase 1 North Bid Opening Date: April 22,2005 Time: 11:00 am Witnesses: Joe Wywrot,Jennifer Fischer AURORA BLACKTOP 1065 SARD AVE. Engineer's Estimate MONTGOMERY, IL 60538 Item Quantity Unit Unit Price Cost Unit Price Cost 1. EARTH EXCAVATION(WIDENING) 1862 CU YD $25.00 $46,550.00 $25.20 $46,922.40 2. GRADING AND SHAPING DITCHES 2930 FOOT $5.00 $14,650.00 $7.30 $21,389.00 3. TOPSOIL FURNISH AND PLACE,4" 12635 SQ YD $4.00 $50,540.00 $2.30 $29,060.50 4. SEEDING,CLASS 1A 2.75 ACRE $2,000.00 $5,500.00 $2,200.00 $6,050.00 5. NITROGEN FERTILIZER NUTRIENT 248 POUND $1.00 $248.00 $1.10 $272.80 6. PHOSPHORUS FERTILIZER NUTRIENT 248 POUND $1.00 $248.00 $1.10 $272.80 7. POTASSIUM FERTILIZER NUTRIENT 248 POUND $1.00 $248.00 $1.10 $272.80 8. EROSION CONTROL BLANKET 12635 SQ YD $1.50 $18,952.50 $1.10 $13,898.50 9. AGGREGATE BASE COURSE,TYPE B 15" 4432 SQ YD $20.00 $88,640.00 $11.15 $49,416.80 10. AGG.BASE COURSE REM&REPL,W/AGGR.TYPE B-12" 1614 SQ YD $30.00 $48,420.00 $17.25 $27,841.50 11. BIT.MATERIALS(PRIME COAT) 4452 GAL $1.50 $6,678.00 $1.00 $4,452.00 12. AGGREGATE(PRIME COAT) 22 TON $1.00 $22.00 $10.00 $220.00 13. AGGREGATE SURFACE COURSE,TYPE B 256 TON $15.00 $3,840.00 $20.00 $5,120.00 14. BITUMINOUS DRIVEWAY 1512 SQ YD $40.00 $60,480.00 $16.10 $24,343.20 15. PORTLAND CEMENT CONCRETE DRIVEWAY 393 SQ YD $35.00 $13,755.00 $45.00 $17,685.00 16 PORTLAND CEMENT CONCRETE SIDEWALK,SPECIAL 5 6729 SQ YD $5.00 $33,645.00 $5.55 $37,345.95 17. PULVERIZE AND RELAY ASPHALT PVMT&BASE COURSE,8" 15753 SQ YD $15.00 $236,295.00 $1.40 $22,054.20 18. BITUMINOUS SURFACE REMOVAL 4431 SQ YD $5.00 $22,155.00 $2.50 $11,077.50 19. DRIVEWAY PAVEMENT REMOVAL 2649 SQ YD $8.00 $21,192.00 $4.10 $10,860.90 20. COMBINATION CURB AND GUTTER REMOVAL 371 FOOT $8.00 $2,968.00 $5.50 $2,040.50 21. SAWCUT EXISTING CURB 80 FOOT $5.00 $400.00 $15.00 $1,200.00 22. SIDEWALK REMOVAL 2592 SQ YD $3.00 $7,776.00 $1.00 $2,592.00 23. AGGREGATE SHOULDER,TYPE B,8" 2041 SQ YD $22.00 $44,902.00 $6.90 $14,082.90 24. PIPE CULVERTS,TYPE 1 12" 695 FOOT $28.00 $19,460.00 $26.50 $18,417.50 25. METAL END SECTION, 12" 56 EACH $150.00 $8,400.00 $190.00 $10,640.00 26. PVC DRAINAGE PIPE,6" 180 FOOT $10.00 $1,800.00 $19.50 $3,510.00 27. CATCH BASIN TO BE ADJUSTED 15 EACH $350.00 $5,250.00 $290.00 $4,350.00 28. CATCH BASIN ADJUSTED,TYPE 1 FRAME,OPEN LID 3 EACH $600.00 $1,800.00 $550.00 $1,650.00 29. MANHOLE TO BE ADJUSTED 54 EACH $400.00 $21,600.00 $290.00 $15,660.00 30. MH ADJUSTED,TYPE 1 FRAME, OPEN LID 3 EACH $700.00 $2,100.00 $550.00 $1,650.00 31. INLET TO BE ADJUSTED 31 EACH $300.00 $9,300.00 $290.00 $8,990.00 32. INLET ADJUSTMENT,TYPE 1 FRAME, OPEN LID 2 EACH $550.00 $1,100.00 $550.00 $1,100.00 33. SAN.MANHOLE TO BE ADJUSTED 3 EACH $500.00 $1,500.00 $290.00 $870.00 34. SAN.MH ADJ,TY 1 FRAME,CLOSED LID,EXT.CHIM.SEAL 17 EACH $700.00 $11,900.00 $765.00 $13,005.00 35. VALVE VAULT ADJ.,TYPE 1 FRAME,CLOSED LID 5 EACH $700.00 $3,500.00 $550.00 $2,750.00 36. CONCRETE GUTTER,TYPE A 643 FOOT $25.00 $16,075.00 $23.50 $15,110.50 37. COMB.CONCRETE CURB&GUTTER,TYPE B-6.12 560 FOOT $25.00 $14,000.00 $22.55 $12,628.00 38. COMB.CONCRETE CURB&GUTTER,TYPE M-6.12 128 FOOT $25.00 $3,200.00 $22.35 $2,860.80 39. TRAFFIC CONTROL AND PROTECTION 1 L SUM $10,000.00 $10,000.00 $10,000.00 $10,000.00 40. THERMOPLASTIC PVMT MARKING-LINE 6" 1440 FOOT $1.00 $1,440.00 $0.65 $936.00 41. THERMOPLASTIC PVMT MARKING-LINE 12" 2058 FOOT $2.00 $4,116.00 $1.70 $3,498.60 42. THERMOPLASTIC PVMT MARKING-LINE 24" 250 FOOT $4.00 $1,000.00 $3.65 $912.50 43. TEMPORARY PVMT MARKING-LINE 24" 250 FOOT $4.00 $1,000.00 $1.50 $375.00 44. BIT.CONCRETE BINDER COURSE,SUPERPAVE,IL-19,N50 3117 TON $40.00 $124,680.00 $35.10 $109,406.70 45. BIT.CONCRETE SURFACE COURSE,SUPERPAVE,MIX"D",N50 1870 TON $45.00 $84,150.00 $38.25 $71,527.50 46. TREE TRUNK PROTECTION 11 EACH $100.00 $1,100.00 $100.00 $1,100.00 Total Bid(as read) $1,076,575.50 $659,419.35 Total Bid(as corrected) $1,076,575.50 $659,419.35 e.--6Vi11�United City of Yorkville Memo 800 Game Farm Road 404 istai EST. 1836 Yorkville, Illinois 60560 �� Telephone: 630-553-8545 p Fax: 630-553-3436 l<<E l ‘. Date: April 20, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: Traci Pleckham, Director of Finance Liz D'Anna, Deputy City Clerk Subject: 2005 Projects Bid Schedule We need to set bid dates for the different construction projects we are planning for this year. We are a little behind in plan preparation so we aren't ready to go to bid immediately, but I want to set the dates so I know what deadlines I have to meet. I recommend the following: Countryside Interceptor This project will connect the new Countryside Pump Station to the Blackberry Creek Interceptor at Route 34. I recommend opening bids on June 10, 2005. Since the plans won't be ready any sooner, but we want to get Countryside Parkway patched before winter, I recommend bypassing the Public Works Committee and taking the bid results straight to Committee of Whole on June 213`, with City Council approval on June 28th. 2005 Asphalt Surface Treatment This project is currently estimated to cost about $40,000. We are planning to treat the same areas proposed for crack filling. I recommend opening bids on June 17, 2005. The bid results would then go to PW Committee on June 27th, with City Council approval on July 12th. 2005 Joint & Crack Filling There is $30,000 budgeted for this MFT project. We are planning to crack fill in Sunflower Estates, Country Hills Unit 1, Cannonball Estates, Kylyn's Ridge Unit 1, River's Edge (south of the RR tracks), and perhaps a few other locations. I recommend opening bids on June 24, 2005, with the results going to Public Works Committee on June 27th and City Council award on July 12th. Roadway Re-striping This project is for re-striping the concrete roadways in the Menards commercial development. I recommend opening bids on July 15, 2005, with the results going to Public Works Committee on July 25th and City Council award on August 9th. Please place this item on the Public Works Committee agenda of April 25, 2005 for consideration. N6" •S 0 car o United City of Yorkville Memo 3 , Public Works Department EST.14 1836 800 Game Farm Road Yorkville, Illinois 60560 P� [Cr �O Telephone: 630-553-4370 1/4 E `N,> Fax: 630-553-4377 Date: March 11, 2005 To: John Wyeth, Attorney / From: Eric Dhuse, Director of Public works. 77 -' CC: Tony Graff, Administrator Subject: 305 W. Kendall Dr. Sewer Problem John, We have a unique situation involving a resident at 305 W. Kendall Dr. It appears that the City service line from the main to the property line was installed improperly. The service was actually back pitched towards the home. This problem was brought to our attention earlier this year when the resident complained of always getting water in the basement. Her husband recently passed away, so she was also unaware of this problem until recently. Upon our investigation, it has been determined that we cannot get her gravity service. The elevations between the main and her service do not allow this. Is there any precedence for the city to pay for an injector pit in the home or just outside the home to solve this problem? This seems to be our only solution to a problem that has been handed to us. Could you please let me know your thoughts on this issue. 0417 ,csD ClT o United City of Yorkville Memo 800 Game Farm Road EST 14 1836 Yorkville, Illinois 60560 �_— Telephone: 630-553-8545 . 0 G] : p Fax: 630-553-3436 Date: April 15, 2005 To: John Wyeth, City Attorney tt � From: Joe Wywrot, City Engineer CC: Tony Graff, City Administrator Eric Dhuse, Director of Public Works Liz D'Anna, Deputy City Clerk Subject: Proposed Landscape Irrigation Policy At last month's Public Works Committee meeting, we reviewed various sites (listed below) to determine a size and also a criteria for limiting large-scale irrigation using city water. Individual sites that we measured for landscape area were as follows: BKFD South Fire Station (103 Beaver Street)— 1.45 acre • Marketview Yorkville Plaza(1755-1789 N. Bridge Street)— 0.62 acre • Old Second Bank (Rt.47/Countryside) —0.47 acre • Walgreens (100 W. Veterans Pkwy)—0.77 acre • Wendy's (1855 N. Bridge St.) —0.36 acre • Yorkville Retail (272 E. Veterans Pkwy)— 0.28 acre • Shell Station (1421 N. Bridge Street)— 0.46 acre • Windett Ridge common open space @ Rt.47/Legion Road— 0.99 acre • Windett Ridge common open space @ Rt.47/Fairfax Way- 0.58 acre The committee wanted to know the landscape area of larger commercial developments with multiple buildings; therefore we checked Yorkville Marketplace and a concept plan for the redeveloped Countryside Center. The Yorkville Marketplace area included the future anchor store and associated parking, but did not include outlots such as Union Bank and the Price Parcel that were developed independently. Those areas are as follows: • Yorkville Marketplace—2.57 acres • Redeveloped Countryside Center—3.00 acres Due to the big range in property sizes, I recommend that for multi-family or non- residential developments we establish a limit of 1.0 acre for individual lots with single buildings, and 3.0 acres for developments with multiple buildings. The property area would be defined as the area within the reach of the sprinkler heads, regardless of whether that area is landscaped or not. Irrigation for common open space of primarily residential developments would be prohibited. The policy would not prohibit the use of water from stormwater basins or private wells, or prohibit above-ground hoses and lawn sprinklers for irrigation purposes. Please review this matter and advise if any revisions should be made, and how such a policy would be formally adopted. This item is scheduled for review at the Public Works Committee meeting of April 25, 2005.