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Public Works Packet 2005 08-22-05 ��� Cory t 0 United City of Yorkville 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 P1 rc y Telephone: 630-553-4350 ,�o Fax: 630-553-7575 PUBLIC WORKS COMMITTEE MEETING AGENDA Monday,August 22,2005 Immediately Following Joint Meeting with Park Board City Hall Conference Room Approval/Correction of Minutes: June 27, 2005 and July 25, 2005 Presentations: None New Business: 1. Route 47 Widening - Jefferson Street Discussion with Kendall County Facilities Management Committee a. Schoppe Design Associates Proposal for Planning and Design Services 2. In Town Road Program Update - Discussion on Curbs 3. EEI Consulting Agreement for Fox Road Regional Stormwater Study 4. Final Acceptance of Street Lights in Heartland Circle - Developer's request 5. Final Acceptance of all Public Improvements for Heartland Subdivision - Developer's request 6. Public Works Committee - Change of Meeting Date 7. 129 Commercial Drive - Sidewalk Agreement 8. Cannonball Run Plaza- Sidewalk Agreement 9. XPAC Sidewalk Agreement 10. State Street Watermain - IDOT Highway Permit 11. Sale of Public Works' Vehicles and Equipment 12. Sod Permits 13. Emergency Vehicle Pre-Emption Equipment 14. Cannonball Estates Phase 1 - Letter of Credit Reduction #5 15. Cannonball Estates Phase 2 - Letter of Credit Reduction#4 16. Raintree Village Unit 5 - Earthwork Letter of Credit Reduction #1 17. Menards Commercial Commons - Final Acceptance of Landscaping Public Works Committee August 22, 2005 Page 2 Old Business: 1. Tree Canopy Protection Ordinance—PW 7/25/05, 6/27/05, 5/23/05 & 4/25/05 2. Policy to Allow Staff to Approve Letter of Credit Reductions and Accept Public Improvements for Small Developments - PW 7/25/05 3. Fox Hill Unit 3 - Additional Parking - PW 7/2/505 Additional Business: Page 1 of 5 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY,JUNE 27, 2005 7:00 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska(arrived at 8:15 pm) Gary Lobdell, Sidwell Alderman Joe Besco Jason Poppen, Smith Engineering Alderman Paul James Jeff Freeman, EEI Alderman Marty Munns (arrived at 7:40 pm) Public Works Director Eric Dhuse Tim Straub, USGS City Engineer Joe Wywrot Glen Levy Debbie Levy The meeting was called to order at 7:02 pm. by Chairman Joe Besco. Approval/Correction of Minutes: None Presentations: 1. Blackberry Creek a. USGS Floodplain and Flood way Mapping for Blackberry Creek b. EEI Agreement for Consulting Engineering Services for the Monitoring of the Floodplain and Flood way Mapping for Blackberry Creek c. Sidwell Contract for Blackberry Creek EEI coordinated with USGS on questions the committee had and with Sidwell on the review of their contract. There was also a meeting with all the funding agencies. The City of Yorkville's current and future commitment will remain the same at $59,530 over 3 years. There is an amendment being made that the $96,000 from the grant will pay for the extra costs. Gary Lobdell from Sidwell spoke about the proposal for the Topographic Mapping. The services that Sidwell will perform are an extension of work that has already been done in Kendall County, and they will be paid out of the grant money. The city will have to pay the costs up front and then get reimbursed from Kane County. The grant will not be finalized with Kane County until all the agreements are in place. The extra cost is to pay for additional, more detailed elevation data. This will be done using existing photography,but additional ground control will be needed to proceed. There will be additional surveying in Yorkville and Montgomery. The accuracy of the flood study improves with improved data. What is being asked right now is for the council to approve the contract with Sidwell and EEI's proposal to provide oversight. The approval will be contingent on the intergovernmental joint funding agreement. This will move on to COW with a request for Jeff Freeman to come to COW to explain answer any questions the other Aldermen would have. • Page 2 of 5 Some of the items were moved ahead to accommodate people that were present for certain issues. New Business 6. Resident Request for a Buffer for PNA Property—Mr. Levy and his wife have been trying to purchase some property owned by the PNA camp to create a buffer zone between his property and the PNA camp. He has not yet been able to acquire this property, and because of the sewer line replacement, all the trees that were in between his property and the property used for the camp,he now has a very difficult time keeping people and animals that are visiting the camp out of his yard. Mr. And Mrs. Levy are requesting an 8 foot high fence be put up to solve this problem. The fence would be installed on Mr. Levy's property and he would maintain and repair it after it is in place. Alderman James had a concern that if the city were to grant Mr. Levy's request, that everyone who is along the water and sewer lines would want something like a fence for their property. Alderman James is not sure the city should have to pay for this. The cost of the project would go through the Sanitary Department and eventually the future developers would pay for it. This will be discussed with the Yorkville/Bristol Sanitary Department. This will move on to the July 5th COW. Old Business 1. Citywide Transportation Analysis—Mayor Prochaska requested there be a full 2030 build out in the proposal. This will be a Prairie Parkway developed model using the Chicago Area Transportation Study(CATS). Eric Dhuse asked if this would be similar to the last Transportation Study done by Smith Engineering. Jason Poppen said it would be more precise. The information would be put into the model and run. The findings would include possible future river crossings. It will be a better planning tool because it is consistent, and it will help with the needs assessment. This is a base estimate proposal which includes four alternate roadway networks in the test roadway scenarios and will illustrate alternative roadway improvement scenarios. This is not a budgeted expense. The fees for this will not be recapturable. This will move on to COW. Page 3 of 5 New Business 1. Illinois State Geological Survey Research Agreement for Groundwater Resource Investigations for Kendall County- The USGS performed a Hydrogeologic Resource Assessment for Kendall County with the ISGS and ISWS. The cost was $86,000 with local funding at $43,000. Yorkville's share of the cost was $10,000. Then there was a Contract Amendment of$11,000 with the cost being split between the funding agencies. The new proposal is for a groundwater research study including information of the residential wells. 3D Geology will be used to create the model with the filed work being done by the University of Illinois. The municipalities agreeing to share the costs are Kendall County, Joliet, Millbrook, Shorewood, Yorkville, Montgomery, Oswego, Plano, and Minooka. The project cost would be $292,000, and Yorkville will fund 3 payments of$11,515 over 3 years. The first payment would be due after the agreement's execution. This will be a helpful study in the longterm. The committee is being asked to agree with the county to contract with the University of Illinois. This will move on to the July 5th COW. 2. Plat of Easement—Betwizer Development—This is for an easement in the Fox Industrial Park. It will become a 4 building development. Joe Wywrot recommends it be approved. This will move on to COW. 3. Block 4 Black's Addition—Letter of Credit Reduction#1 —This is related to New Business #15. It is an authorization for the City Clerk to call the letter of Credit prior to it's expiration, should the need arise. New Business #3 is also for a reduction in the letter of credit. Joe Wywrot recommends approval of New Business items #3 and#15. They will move on to the July 5th COW Consent Agenda. 4. 2005 Asphalt Surface Treatment Program—Results of Bid Opening—This will be applied in the newer subdivisions, Cannonball Estates, Kylyn's Ridge Unit 1, River's Edge (South of the RR tracks), Sunflower Estates Units 1 and 2, and Country Hills Unit 1. Joe Wywrot recommends awarding the contract to CAM, LLC in the amount of$34,695.44. This will move on to COW Consent Agenda. 5. 2005 Crack Filling Project—Results of Bid Opening—This will be applied to the same streets as the Asphalt Surface Treatment Program, and is there is enough money leftover, Joe Wywrot recommends adding Colonial Parkway. The recommendation is to award SKC Construction, Inc. the contract, in the amount of$27,600.03. This will move on to COW Consent Agenda. 7. Contract A.2—Cannonball Trail Booster/PRV Station—Change Order#2—This is additional work involving valving and an auto-dialer to monitor the water levels in the water tower. The work is already complete. This will move on to COW Consent Agenda. 8. Greenbriar Unit 4 Letter of Credits—There has been difficulty getting the as-built reports. Handwritten as-built diagrams are going to be the best information that will be able to be obtained at this time. This is a request to call the letter of credit if necessary. The punch list has not been completed yet. This will move on to COW Consent Agenda. Page4of5 9. Cornerstone Subdivision Bond Reductions No. 1 —This subdivision is at Greenbriar and Rt 47. This is for a reduction in the letter of credit for 2 Bonds. The Lexon Bond would be reduced to $139,678.41 and the Safeguard Bond would be reduced to $363,667.24 This will move on Consent Agenda. 10. Bruell Street Force main and Gravity Sewers—Change Order#2—This is due to some field tiles needing replacing, and some changes at the connection. The connection will be made at the wet well, and the well head will become a permanent manhole. This will move on Consent Agenda. 11. Sale of Used Equipment—This is for the sale of 3 trucks. The 1987 Chevy and the 1989 GMC have been passed from Sewer to different Engineering Departments, and the 1998 dump truck has been on the rotation program. This will be handled as sealed bids. Attorney Wyeth will have to make a resolution to sell the trucks. This will move on to COW Consent Agenda. 12. Water Tower Repairs—This is informational for now. It will come back to a future Public Works Meeting. Sprint has placed their antenna on top of the flange, making it impossible to open. Sprint will be contacted to move it, and if they do not move the antenna, it will be moved for them. 13. Sanitary Sewer Manhole Lining Project—Eric Dhuse believes that Performance Pipeline of Ottawa is the only company in the area that does this kind of work. This is a budgeted expense. Right now there is no written agreement, only a verbal agreement that it will cost $9 per linear foot high. The company will do the work and then the final bill will be presented for payment. 14. Hiring for Locator Position—Ami has been hired. She used to work for NICOR and she has her CDL. She already knows how to do the locates and has worked with the staff in the past. She will have a truck to drive. This will go on to COW as informational. 15. Block 4 Black's Addition—Letter of Credit—This was discussed at the same time as New Business #3. It is going on Consent Agenda. 16. 500MG Water Tower Painting—Change Order#1 —This water tower is currently empty. This change order is to install a roof vent, an overflow flap gate, to repair the vapor jacket inside the riser pipe, and the cathodic protection system will be removed and the seams sealed. This will move on Consent Agenda. Old Business 2. Route 126 and Route 71 Intersection Realignment—IDOT wanted a joint agreement to transfer jurisdiction of a 1,000 foot portion of 126 to the City of Yorkville. The City wants to vacate the portion of the roadway, and IDOT wants reimbursement of the Right Of Way that was purchased years ago. Whoever the road is vacated to would have to reimburse the city for this cost. The BKFD will be contacted to see if they are willing to help pay for the Opticom system. The water main casings could be put into a recapture agreement. This will come back to a future Public Works Meeting. 3. Tree Canopy Protection Ordinance—Tabled Until July Public Works. Page 5 of 5 Additional Business Alderman Munns wanted everyone to be aware of the road in Fox Hill with the spot in the road that has been dug out and filled with gravel, the gravel is not filled as high as the cement, which is causing a bump. Alderman Besco pointed out that the citizens of Yorkville are not following the watering restriction and are watering in the middle of the day or are watering excessively. Eric Dhuse already knows about this and stated the first time the person or company is caught, they will receive a warning, and anytime after that they can be issued a ticket by the Police. The watering hours are from 5 am—9 am and from 9 pm— 12 am. If the water usage does not go down, then the watering ban will have to be further restricted. At Coffee with the Mayor, a resident pointed out there is no Stop sign for the people on Illinois that are going onto Mill St. Every other road that crosses Mill Street has a Stop Sign. Also there are some big holes at Mill and Orange that need some patching. Art Prochaska also received a letter from a resident on Conover Ct. that began inquiring about the parking ban, and then went on to point out some rather large cracks and holes in the streets near the driveways. Alderman Besco pointed out that he has seen several steel plates being installed across the curbs. At one point the city entertained an idea of having a curb program similar to the sidewalk program the city uses. A notice will be sent to the homeowners with the steel plates across their curbs asking the plates to be removed. The meeting was adjourned at 9:03 P.M. Minutes submitted by Laura Leppert 11AFT Page 1 of 4 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY,JULY 25, 2005 7:00 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska (arrived at 7:40 pm) Jeff Freeman, EEI Alderman Joe Besco, Chairman John Phillipchuck, DBCW Ltd. Alderman Marty Munns Clayton Marker, Richard Marker Assoc, Inc. Alderman Dean Wolfer Gary Neyer,Richard Marker Assoc., Inc. Public Works Director Eric Dhuse City Engineer Joe Wywrot The meeting was called to order at 7:05 pm. by Chairman Joe Besco. ApprovaUCorrection of Minutes: May 23, 2005 —The minutes were approved. Presentations: None. Some of the items were moved forward to accommodate people who came to discuss them. New Business 18. Heartland Circle—Water main, Sanitary Sewer, and Storm Sewer Final Acceptance and Bond Reduction No. 3—This is for early acceptance of the improvements. The punch list is complete. The obligation will expire when the last warranty in the development expires. This will move on to COW with a letter of credit reduction in the amount of$128,693.86. The remaining letter of credit would be for $1,354,929.56. This will go on to COW Consent Agenda. 1. Water Department Reports for May and June 2005—The wells are still low by about 30 feet. This will move on to COW Consent Agenda. 2. Castle Bank—Sidewalk Agreement—This property is on Rt. 34, but it is in the range of the Rt. 47 improvements. This will move on to COW Consent Agenda. Page 2 of 4 17. Fox Hill Unit 3—Additional Parking—This is being brought up because there was not enough off street parking required by the city when this was being built, and when the Overnight Parking Ban is finalized, the people who live here will not have enough places to park. The plowing and maintenance for these parking spots will be provided by the Homeowners Association. Alderman Besco was concerned about using public funds for private parking. He is proposing the city should share the cost for these parking spots with the Homeowners Association. Wanda Ohare will talk to Joyce Barrett, the president of the Homeowners Association. John Wyeth will be contacted to find out if these spaces can be created because some of the space is on the public right of way,but the rest is on private property. The price estimate includes tree removal,but not tree replacement. This will come back to the August Public Works. 19. Well No. 6 Treatment Facility—Jeff Freeman passed out graphs about when the current wells would possibly not be large enough to meet the needs of the city. Also a graph that shows the timetable expected to get the work completed. Jeff Freeman reminded the committee that well 6 was talked about in 1999, and was possibly going to go through the loan program,but because of complications it was tabled. It was also in the contract in 2003. Jeff Freeman proposes that there be an amendment to the contract to include the proposed work schedules and the updated fees. The total cost including engineering would be $3,729,500. The treatment facility would be similar to well 7's. There will be additional shallow wells that would go through well 6 for treatment after going through the shallow well Iron treatments. The flow rate of well 6 could be modified to accommodate 1,500 gallons per minute to treat the deep well and the future shallow wells. The estimated cost of the project would cover transportation to the site. The Kendall County Loan program has around $2 million dollars available for this project or for a water main project. There was Bond money set up that can be used. Connection fees would repay the funds spent on this project. Tony Graff will have staff talk to developers to see if they would be willing to fund some of this. Bristol Bay and Bailey Meadows already have annexation agreements, but the Pulte development, Ocean Atlantic, and some others do not. Would they be willing to pay half of the connection fees up front? This will move on to COW subject to funding. a. EEI Scope of Service b. Funding Proposal 10. Route 47 Widening—Jefferson Street Update—Rt. 47 is going to be 5 lanes with a 6 ft carriage walk on the side. The county is concerned with adequate parking for the county buildings so they are not willing to vacate Jefferson Street. There will be low retaining walls going up the side of the hill, and instead of a green slope, landscaping could be placed in between the walls. The county established an Ad-Hoc committee and liked the idea of the slope being landscaped. Mayor Prochaska would like to see that the county has a plan to use their parcels of land in this area. If they are not willing to vacate Jefferson street so they are able to have additional parking, what are they going to do with the other parcels of land they have in the area? Also the jail is becoming a safety hazard. There are bricks falling off the building. Maybe this could be a 2 phase project. Tony Graff will talk to the county to see what their plans are. This will come back to committee in August. Page 3 of 4 Alderman Besco talked to Senator Petka and said the highway appropriation was approved and Rt. 47 was included on it. Mayor Prochaska had a letter for Eric Dhuse and his Department from Chief Martin commending the department for their excellent work. 3. Greenbriar Subdivision Unit 4—Final Acceptance—This is the development where the contractor has only as built notes, and no record data from the engineer. The punch list is complete. This will move on to COW Consent Agenda. 4. 500 MG Water Tower Painting—Change Order#2 - The first item in the change order is for the installation of a flap gate at the tower on Tower Lane. The second item is for partial removal of the cathodic protection system,which is no longer needed on the tower that is being painted. The third item is for sealing the seams of the roof rafters. This will move on to COW Consent Agenda. 5. 2005 Concrete Roadway Pavement Striping—Bid Results—Maintenance Coatings has placed a bid of$11,042.71 which is lower than the engineer's estimate of$23,597. $10,000 has been budgeted for this. This will move on to COW Consent Agenda for awarding the contract. 6. Bruell Street Pump Station—Change Order#2—The amount of$38,562 reflects a 4% escalation cost increase due to the removal of buried construction debris and a cost difference in a tank. The company from the original estimate is out of business, so another vendor was contacted. This will move on to COW Consent Agenda. 7. Raintree Village Unit 5 —Letter of Credit Expiration—When this is renewed it will have a letter of credit reduction. This will move on to COW Consent Agenda. 8. Supplemental MFT Resolution for General Maintenance—There has been an increase in the cost of salt. Last year it was $35.30 per ton, this year it is $41.40 per ton. This will move on to COW Consent Agenda. 9. Grande Reserve—Neighborhoods 6— 16 Earthwork—Letter of Credit Expiration —This will move on to COW Consent Agenda. 11. Rob Roy Creek Interceptor Contract No. 1 —Change Order#4—This is a $2,500 increase for connecting to the bunkhouse. This will move on to COW Consent Agenda. 12. Updated Capital Improvement Program—This will come back to the August Public Works Meeting. 13. Kylyn's Ridge Unit 1 —Letter of Credit Reduction#3—They have completed work on the water main, storm sewer, paving, sidewalks, and have planted trees. The reduction is in the amount of$164,508.27. The remaining letter of credit would be $454,768.95. This will move on to COW Consent Agenda. • Page 4 Of 4 14. F.E. Wheaton—Letter of Credit Reduction #1—The letter of credit should have been $671,000 not the $230,337 in the letter The reduction would only be a little less than half. This will move on to COW Consent Agenda. Joe Wywrot is also proposing a policy be made that would allow staff, the Chairman of the Public Works Committee, or the City Administrator to be able to accept public improvements for ownership and maintenance by the city and also to reduce the corresponding letters of credit on behalf of the city council for smaller developments with the amount of reduction not to exceed $500,000. John Wyeth will prepare a policy to come back to the August Public Works meeting. 14. 2005 In Town Drainage Improvements—Change Order#6—This is a$0 time extension due to delays caused by the city.. This will move on to COW. 15. 2005 In Town Drainage Improvements—Change Order#7—The alignment of the storm sewer along Center Street on the West side of Rt. 47 had to be changed to avoid conflict with various existing utilities. This will move on to COW Consent Agenda. 20. F.E. Wheaton Expansion—Plat of Easement—The easement would be for a water main loop. This will move on to COW Consent Agenda. 21. Game Farm/Somonauk Road Improvements—Plat of ROW Dedication—The Federal Government is funding the improvements to Game Farm Road, and the city has to dedicate a Right of Way to itself. There is also a plat for the school district to dedicate a right of way. This will move on to COW Consent Agenda. Old Business 1. Tree Canopy Protection Ordinance— Alderman Besco is bringing this forward to try to save the existing trees in proposed developments. This will come back to the August Public Works Committee. Additional Business Alderman Munns asked Eric Dhuse if there is an equipment and tool inventory. There is for larger items, but not for the small hand tools. Alderman Besco and Alderman Munns want to be sure the guys in the shop have the tools they need for their job. Eric Dhuse assured Alderman Munns that no one is walking away with any of the city's tools. The meeting was adjourned at 8:50 P.M. Minutes submitted by Laura Leppert �:.-, caro United City of Yorkville Memo ,Il �` 800 Game Farm Road EST. `14 1111421 836 Yorkville, Illinois 60560 Telephone: hone: 630-553-8545 �� o p Fax: 630-553-3436 4 E `w Date: August 17, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer , 1/4--) ,>;.J CC: Liz D'Anna, Administrative Assistant Subject: Jefferson Street Project Attached find one copy of a proposal from Schoppe Design Associates, Inc. to perform planning and preliminary design services related to the Jefferson Street area. The proposal is for a fixed fee amount of$18,500. This downtown area will undergo dramatic changes during IDOT's Route 47 widening project. The retaining wall along Route 47 between Van Emmon Street and Fox Road will be removed, and several buildings will be removed. IDOT has requested that the city vacate Jefferson Street, which is located immediately east of the historic Kendall County courthouse, to meet slope and drainage requirements. Upon considering their request, it became apparent that vacating Jefferson Street would have a negative impact on the downtown county campus. There were also safety considerations regarding traffic on Jefferson, and the realization that we should try to create an aesthetically pleasing view of the historic courthouse from Route 47. We met with IDOT about this, and they indicated a willingness to incorporate an alternate design for this area into their plans, but they did not want to pay for the cost of design and construction beyond their original plans. We met with Kendall County, IDOT, and Mike Schoppe on August 11th to discuss this area, and the result is the attached proposal. We anticipate that the cost of this work will be evenly split between the county and the city. Please place this item on the Public Works Committee agenda of August 22, 2005 for consideration. Schoppe Design Associates, Inc. Landscape Architecture and Land Planning 126 S. Main St. Ph. (630) 551-3355 Oswego, IL 60543 Fax (630) 551-3639 August 16,2005 Mr.Tony Graff Mr.Jeff Wilkins City Manager County Administrator United City of Yorkville Kendall County 800 Game Farm Rd. 111 W.Fox St. Yorkville,IL.60560 Yorkville,IL.60560 Re:Jefferson Street Project Dear Tony and Jeff, Thank you for the opportunity to submit this proposal for planning and design services for the Jefferson Street project. We look forward to working with the City and the County to create an appropriate image for this downtown project. We understand that as part of the Rt.47 improvements, currently being designed by IDOT,the existing retaining wall on the west side of Rt. 47 will be removed. With the wall removed the City and the County would like to explore design options for the area between Route 47 and Jefferson Street between Van Emmon Street and Yorkville Bristol Fire Protection District building. To that end, I have attached a copy of our proposal for planning and design services for your review. Our methodology will include gathering of the necessary base information from the City and DOT, becoming familiar with the physical characteristics of the site and planned downtown improvements, and then preparing 2 or 3 alternative designs for the site. These preliminary designs, along with their corresponding estimates of probable construction cost, will be reviewed with both the City and the County and then submitted for approval. Following the approval of the preliminary design we will prepare construction documents and specifications for the proposed improvements and coordinate these with IDOT for the bidding and construction of the improvements Please call me if either of you have any questions, Thanks again for allowing SDA the opportunity to be involved in this exciting project, Sincerely, Schoppe Design Associates,Inc. AsIlk „..e Mike Sc oppe President Schoppe Design Associates, Inc. Landscape Architecture and Land Planning 126 S. Main St. Ph. (630) 551-3355 Oswego, IL 60543 Fax (630) 551-3639 AGREEMENT FOR PROFESSIONAL SERVICES between SCHOPPE DESIGN ASSOCIATES,INC. (SDA) 126 S MAIN ST OSWEGO,IL 60543 and THE UNITED CITY OF YORKVILLE (U.C.O.Y.) KENDALL COUNTY (KC) 800 GAME FARM ROAD 111 FOX ROAD YORKVILLE,ILLINOIS 60560 YORKVILLE,ILLINOIS 60560 August 17, 2005 PART ONE—PROJECT DESCRIPTION Name: Jefferson St.Project,Yorkville IL. Location: Yorkville, Illinois—Between Jefferson St. and Route 47 between Yorkville/Bristol Fire Protection Building and Van Emmon Rd. Scope: Prepare Preliminary design for landscape improvements for sloped area along Jefferson St. Budget: To be determined Schedule: Anticipated notice to proceed—September 15,2005 Initial design presentation to client—November 1,2005 Client Representative: Tony Graff,United City of Yorkville Jeff Wilkins, Kendall County Principal: Mike Schoppe, SDA Project Manager: Jeremy Meek, SDA Page 1 of 4 PART TWO—BASIC SERVICES Program Phase: SDA will conduct a kick-off meeting with UCOY and KC staff to identify: a. Goals and objectives b. Schedule and milestones c. Participants d. Design Program e. Budge parameters f. Other administrative matters g. Role of consultant and UCOY AND KC staff Research and Analysis: Using information gathered during the Program Phase, SDA will: 1. Review boundary survey or plats as provided by IDOT and prepare necessary base sheets. • 2. Visit and photograph the site and surrounding areas to become acquainted with: a. Existing views b. Apparent physical conditions c. Downtown redevelopment plans d. Kendall County's master facility plan Preliminary Design Phase: Using the information gathered during the Program and Research and Analysis Phase, SDA will: 1. Prepare a minimum of three(3)preliminary designs illustrating the scale,type and organization of the proposed site and landscape improvements. Items to be addressed in the schematic plans include: a. Different alternatives for treatment of slopes b. Pedestrian access from Jefferson St.to Route 47 c. Retaining walls (if necessary) d. Proposed grading and drainage e. Proposed plantings 2. Prepare a preliminary construction cost opinion of our schematic designs using our generic systems costs and an appropriate design and construction contingency. 3. Review designs and cost information with City and County staff and then one (1)meeting with the UCOY City Council and Kendall County Board. 4. Prepare necessary revisions to preliminary plans and review with UCOY and KC. 5. Document our design proposals and prepare plan view renderings for public presentation. Additional Services: We may provide additional services that are not included in the Basic Services, such as, but not limited to: 1. Revisions to previously completed and approved phases of our services. Page 2of4 2. Meetings with you or presentation to other parties not specified in the Basic Services. 3. Detailed quantity estimates and/or construction cost opinions using data or format other than our own. 4. Detailed written summaries of our work or our recommendation. 5. Services required due to the discovery of concealed conditions, actions, of theirs, or other circumstances beyond our control. 6. Modifications or revisions beyond those specified in the Basic Services. If circumstances arise during our performance of the Basic Services,which we believe requires additional services, we will promptly notify you about the nature,extent and probable additional cost of the additional services and perform only such additional services following your written authorizations. PART THREE—COMPENSATION AND PAYMENT Basic Services: UCOY and KC agree to compensate SDA for the services described in Part two of this Agreement based on a fixed fee as described below Program Phase thru Preliminary Design Phase Fixed Fee - $18,500 Additional Services: UCOY and KC agree to compensate SDA for additional services as described in this agreement at our standard rates. Expenses: In addition to fees for Basic Services, SDA will be compensated for the following customary out of pocket expenses: Outside Printing and Courier Services Cost plus 15% In House Plotting Services . $1.00/s.f. Standard Rates: Project Principal $ 135.00 per hour Project Management . $ 110.00 per hour Construction Phase Services . $ 90.00 per hour Project Design $ 95.00 per hour Drafting .$ 65.00 per hour Administrative Support $ 60.00 per hour These rates are effective thru April 30,2006, after which SDA will provide an updated rate schedule. Payment: Invoices: Each month, or as otherwise appropriate, we will provide invoices that describe the invoice period,the services rendered, fees and expenses due. Invoices for fees based on a percentage of the construction budget will describe the percentage of services completed. Invoices for hourly fees will describe the tasks, hours, and hourly rates for the services completed. Payments will be due 30 days from date of invoice. We reserve the right to suspend our services if you have unpaid invoices over 60 days old. Page 3 of 4 PART FOUR—ADDITIONAL CONDITIONS Credit UCOY and KC agree to give SDA proper credit for our professional services in your official communications, published articles, and temporary project identification signage. Client Responsibilities: UCOY and KC agree to be responsible for the following: Providing base information to SDA in AutoCAD format for: a. Property lines and limits of I.D.O.T. ownership b. Utility easements c. Location of existing utilities Cost and Quantity Opinion SDA has no control over the cost of labor, materials and equipment or the services of others. We provide quantity summaries and construction cost opinion based on our professional judgment, familiarity with the construction industry, and recent, comparable bidding results. We estimate certain quantities and/or costs for your convenience. The Contractor is responsible for determining actual quantities and providing sufficient labor, services, equipment and materials to complete the work as drawn and specified. PART FIVE—ACCEPTANCE Please indicate your acceptance of this Agreement by signing and returning both originals to us. A countersigned agreement will be returned to you. This proposal may be modified or withdrawn unless executed within 30 days. Accepted by: Date: Tony Graff,United City of Yorkville Date: Jeff Wilkins, Kendall County Accepted by: Date: Mike Schoppe, Schoppe Design Associates, Inc. Page 4 of 4 Cir o United City of Yorkville Memo 11 Public Works Department EST 1836 800 Game Farm Road 1-11 Yorkville, Illinois 60560 09z?ik0 Telephone: 630-553-4370 Kendal Col.!11<<E XV,i Fax: 630-553-4377 Date: August 16, 2005 To: Mayor and City Council From: Eric Dhuse, Director of Public Works CC: Tony Graff, City Adm. Subject: Curb Cost for In-Town Road Program There have been some questions asked by residents as to why curb and gutter was not included as part of the In Town Road Program. My recollection is that the general consensus of the City Council was to replace as much road and infrastructure as money would allow. It was decided to omit curb from the project not only because of the linear foot cost, but the engineering and construction costs associated with the extra vertical curves and storm sewer placement. I have put together an estimate of cost ONLY for the linear foot cost of curb for this project. Approximate lineal footage of road (phase one only) 7,900 Curb on both sides of the street= 15,800 Cost per linear foot $ 20.00 Estimated cost for placement of curb only $316,000 Note: This cost is only for the curb itself This does not include any estimate of cost for the extra engineering, roadway construction, parkway restoration or additional storm sewer. 1'6 (.34 b �`��D C/).o United City of Yorkville Memo 5 ..1.% 800 Game Farm Road EST. r" 1836 Yorkville, Illinois 60560 T Telephone: 630-553-8545 p 9 Fax: 630-553-3436 41 « `� <C E ,•v Date: August 17, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer `— ` CC: Liz D'Anna, Administrative Assistant Subject: Southwest Stamiwater Study-EEI Proposal Attached find one copy of a proposal from EEI to conduct a stormwater study for the area tributary to Fox Road and downstream to the Fox River, roughly from Eldamain Road to Route 47, excluding the old area of town. The proposal is for an estimated amount of $33,800. This general area (most notably the unincorporated Fox Lawn subdivision) has had flooding problems in the past. Due to the extent of development now proposed, I believe that we should perform this study to better understand the existing conditions, the impact of development on neighboring properties, and also to make recommendations that would be incorporated into the design of the new developments. Please place this item on the Public Works Committee agenda of August 22, 2005 for discussion. 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/ 466-9350 FAX: 630/ 466-9380 www.eeiweb.com Engineering Enterprises, August 17, 2005 Inc. Mr. Tony Graff City Administrator 800 Game Farm Road Yorkville, IL 60560 Re: Fox Road Area Drainage Study United City of Yorkville, Kendall Co., IL Dear Tony- In accordance with your request, please find attached an agreement for consulting engineering services to conduct a regional drainage study for the Fox Road Area. The study will examine the existing drainage conditions and analyze proposed condition alternatives. Development of the area and overall stormwater management options for the new developments will be evaluated to ensure that the area will maintain existing drainage conveyance in its current state at a minimum and improve drainage conveyance and storage where possible. We look forward to working with the City to conduct this study and recommend stormwater management guidelines for development in the Fox Road Area. We propose to provide our services to the City on an hourly basis. We estimate our total fees for the proposed study period to be approximately $33,800. If you have any other questions or comments, please do not hesitate to call. Respectfully Submitted, GINEERING ENTERPRISES INC. adzt4c_ John T. Whitehouse, P.E., P.L.S. Senior Project Manager JTW/TNP1 Encl. pc: Mayor Art Prochaska Mr. Joe Wywrot, P.E— City Engineer Mr. Eric Dhuse — Director of Public Works Mr. John Wyeth—City Attorney Ms. Liz D'Anna —Administrative Assistant (wl 2 originals) JKM, JWF, TNP, DMT— EEI 'G:\Public\Yorkville\2005\Y00524 SW Stormwater Study\Proposal\Lgraff01.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying PAGE 1 OF 2 UNITED CITY OF YORKVILLE AGREEMENT FOR CONSULTING ENGINEERING SERVICES FOR THE FOX ROAD AREA DRAINAGE STUDY UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS This Agreement, made this day of , 20_ by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation of the State of Illinois (hereinafter referred to as the "CITY") and Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, Illinois, 60554 (hereinafter referred to as the "ENGINEER"). In consideration of the mutual covenants and agreements contained in this Agreement, the CITY and the ENGINEER agree, covenant and bind themselves as follows: 1. Services: The ENGINEER agrees to perform for the CITY the necessary engineering services to complete the Fox Road Area Drainage Study (see Exhibit A for Study Area) in accordance with the Work Items outlined in the attached Exhibit B. 2. Direction: The Mayor, or his written designee, shall act as the CITY'S representative with respect to the Services to be provided by the ENGINEER under this Agreement and shall transmit instructions and receive information with respect to the Consulting Engineering Services. 3. Compensation: The CITY agrees to pay the ENGINEER for providing the Services set forth herein as specified on the ENGINEER'S approved Standard Schedule of Charges and the Personnel, Positions and Classifications for the various classifications of employees performing the work on the project. Total compensation for this Agreement shall be at an Hourly Rate. Based on the information currently known about the project, the ENGINEER estimates his fees to be approximately $33,800. The ENGINEER'S attached 2005 Standard Schedule of Charges shall be used as the basis of this contract. If, in the future, the CITY approves a revised Standard Schedule of Charges, then work conducted on or beyond the effective date of the new Standard Schedule of Charges shall be billed on the basis of the then effective Standard Schedule of Charges. 4. Term: The ENGINEER will deliver a Draft Report within 90 days of the execution of this Agreement. Following completion of review by the City and other interested parties the ENGINEER will deliver a Final Report within 30 days. The term of this Agreement shall be active through March 31, 2006, unless otherwise extended through written confirmation by both parties. 5. Payment: Engineer shall invoice the CITY on a monthly basis for Services performed and any costs and expenses incurred during the previous thirty (30) day period. The CITY shall pay the ENGINEER within thirty (30) days of receipt of said invoice. 6. Termination: This Agreement may be terminated upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation calculated as described in paragraph 3 for all costs incurred through the date of termination. PAGE 2 OF 2 UNITED CITY OF YORKVILLE 7. Documents: All related writings, notes, documents, information, files, etc., created, compiled, prepared and/or obtained by the ENGINEER on behalf of the CITY for the Services provided herein shall be used solely for the intended project. 8. Notices: All notices given pursuant to this Agreement shall be sent Certified Mail, postage prepaid, to the parties at the following addresses: The CITY: The ENGINEER: United City of Yorkville Engineering Enterprises, Inc. 800 Game Farm Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove, IL 60554 Attn: Mayor Arthur F. Prochaska, Jr. Attn: Jeffrey W. Freeman, P.E. 9. Waiver: The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. 10. Amendment: No purported oral amendment, change or alteration hereto shall be allowed. Any amendment hereto shall be in writing by the governing body of the CITY and signed by the ENGINEER. 11. Succession: This Agreement shall ensure to the benefit of the parties hereto, their heirs, successors and assigns. IN WITNESS WHEREOF, we have hereunto signed our names the day and year first above written. UNITED CITY OF YORKVILLE: ENGINEERING ENTERPRISES, INC.: szfe Mayor enior ' . ect Manager ATTEST: ATTEST: s City Clerk Secrete G:\Public\Yorkville\2005\Y00524 SW Stormwater Study\ProposalWgreement.doc BLACKBERRY -Ilpplgl0 _.1320131---i ..'....41---1- mann!i ,-___,±,,,___ ,,,, ...... 1 _i_ii_____3--- j ? j I ; l j � �Nrl1` _..._i_k__ : ----''\ _ilia__ ri 7i _+_,_ _ —I o` ;II r7:°111' 1r�'-'11111 � w�N L Ir` w1 I 1I J1 --c--,„------_--- }� MMI I r i RIVER RowIPS a ' ! IN1�L\^J 41w==N•' I MtlMI • N b MP 11 : ix i "� - • *� tri®:eux ®I�°' F �T _SI �' O KENDALL ou BRE '�► •i„ S: fief ®Eg ...IL 1 kftlinitaa I vow:. f°* \t e,oP9 40;Z12_ Nllqur = , . �1 111:,44,01 _ .n . 144111111.111111q� - RIVER ',401 ImIll 40, ��I 'yElpi� • �-��N. �.a al �Ctk UI ROAD 7777 . ---�-- s1uvER _ Fpx t -__ —I — 0 EVERGREEN - 1 — YARN-- --.I._--k_—___� t `_ 1, 1 ±./.- —1 x ` 1 ` YR I MEIDOYrBROpK ` MI \ // 1 RNIDGE I Il�' \ I tluwu.HOMES 1 — • ,- ` NO. sc I ESTATES \ ,I I� I Via® 1 '' � i 10 r \ � _ VN9,11.4\,_ _ \ — - V - � I rAT E I y PRSRV q 1 \ , • �V I ' �. ISI � I v--1 -1 1 / h I _ \ • _E-- _ _ �� �----r 1 i—Tom",--., �L VIItl1DETT i I &I II ANDERSON Mr� i FARM V,� �I I \ I I 21 II �- I / � I I DHUSE P '�1NDE rr. Alk, cf I. I i ' I �,w �_ — i III / �► _ ������'�'' I IIS • • s 1/ �\ ~ I 1li ) 1koc ' Ni mem Nom SCALE FEET n In .11 OM IIII OMI. STUDY AREA PLANNED DEVELOPMENT FOREST PRESERVE • COP rRIGHT! 7^005 ENGINEERING EdTERPR;SEs, u1C , voosza�ow.-�f oo5z.ol i F<TM aSO. Engineering Enterprises, Inc. EXHIBIT A DATE AUGUST 2005 Consulting Engineers FOX ROAD AREA DRAINAGE STUDY PROJ. NO. 700524 52 Wheeler Road UNITED CITY OF YORKVILLE, ILLINOIS FILE NO. Y00A52401 Sugar Grove, Illinois 60554 630/466-9350 SHEET 1 or 1 I EXHIBIT B: WORK ITEMS FOR THE FOX ROAD AREA DRAINAGE STUDY United City of Yorkville, Kendall Co., IL I. Establish Existing Conditions A. Kick off meeting with City B. Identify existing drainage problems i. Meeting with interested parties C. Watershed and sub watershed delineation (USGS topography) D. Existing condition hydrologic model E. Existing condition conveyance analysis i. Culvert and road crossing analysis ii. Identify existing restrictions and conveyance problems II. Proposed Conditions A. Proposed conditions hydrologic model i. Based on City Comprehensive Plan and existing development submittal plans III. Alternatives Analysis (Focusing on impacts at existing drainage problems) A. Detention release rate impact analysis B. Identify regional detention opportunities C. Conveyance improvements i. Existing system upgrades ii. Outfall sewers D. Best Management Practice (BMP) Analysis i. Identify locations suitable for infiltration practices (based on soils information) E. Meetings with City and other interested parties IV. Recommendations and Reporting A. Stormwater Management Guidelines i. Release rate ii. BMPs B. Conveyance Improvements C. Draft Report and Exhibits D. Meetings with City and other interested parties E. Final Report and Exhibits Note - Work items specifically not included in the proposed scope, but could be included upon written approval of both parties include: • Hydraulic modeling of streams/channels • Base flood elevation determinations for streams with > 1.0 mit of tributary area • Regulatory floodplain/floodway delineation, mapping, and regulatory approval • Stormwater management reports for specific developments ENGINEERING ENTERPRISES, INC. G:\Public\Yorkville\2005\Y00524 SW Stormwater Study\Proposal\Exhibit B.doc SUGAR GROVE, IL 4, 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630 /466-9350 STANDARD SCHEDULE OF CHARGES January 1, 2005 FAX: 630 / 466-9380 www.eeiweb.com Engineering Enterprises, Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Principal Engineer E-3 $138.00 Senior Project Manager E-2 $126.00 Project Manager E-1 $114.00 Senior Project Engineer/Surveyor P-5 $102.00 Project Engineer/Surveyor P-4 $ 93.00 Senior Engineer/Surveyor P-3 $ 84.00 Engineer/Surveyor P-2 $ 75.00 Associate Engineer/Surveyor P-1 $ 66.00 Senior Project Technician T-5 $ 93.00 Project Technician T-4 $ 84.00 Senior Technician T-3 $ 75.00 Technician T-2 $ 66.00 Associate Technician T-1 $ 57.00 Secretary A-3 $ 66.00 VEHICLES, EQUIPMENT AND REPROGRAPHICS Vehicle for Construction Observation VEH $ 10.00 Global Positioning System Equipment GPS $ 25.00 Scanning ($1.50 per Sheet) SCA N/A Reproduction ($1.50 per Sheet) REP N/A G:\Public\Yorkville\2005\Y00524 SW Stormwater Study\Proposal\STADS0105.DOC Consulting Engineers Specializing in Civil Engineering and Land Surveying Personnel, Positions & Classifications James K.Michels,P.E. E-3 Terry M.Heitkamp,E.I. P-4 President Project Engineer Peter G.Wailers,P.E. E-3 Nathaniel J.Koehneke,E.I. P-4 Senior Vice President Project Engineer David R.Burroughs,P.E. E-3 Stephen T.Dennison,E.I. P-4 Vice President Project Engineer Ronald G.Naylor,P.E. E-2 Amy L.Seliner,E.I. P-4 Senior Project Manager Project Engineer John T.Whitehouse,P.E.,P.L.S. E-2 Walter D.Chornomaz,E.I. P-4 Senior Project Manager Project Engineer Bradley P.Sanderson,P.E. E-2 Steven J.Vassos,E.I. P-4 Senior Project Manager Project Engineer Jeffrey W.Freeman,P.E. E-2 Jerri K.Ziegler P-4 Senior Project Manager Marketing Director of Technical Services William E.Dunn,P.E. E-2 Gregory A.Chambers T-5 Senior Project Manager Senior Project Technician(Field) Timothy P.Farrell,P.E. E-1 Steven Gozner,Ill T-5 Project Manager Senior Project Technician(CAD) Timothy N.Paulson,P.E. E-1 David S.Stewart T-5 Project Manager Senior Project Technician(Field) Kevin S.Bomstad,P.E. E-1 William C.Pierson T-4 Project Manager Project Technician(CAD) Robert G.Walker,P.E. E-1 C.Larry Nolan T-4 Project Manager Project Technician(CAD) Edward J.McCall,P.E. E-1 Kristopher K.Pung T-4 Project Manager Project Technician(CAD) Scott A.Swanson E-1 Lenard E.Lynn T-4 Computer Aided Drafting 8 Project Technician(Field) Information Systems Manager Courtney N.Windel T-4 George R.Burgess,P.L.S. P-5 Project Technician(CAD) Senior Project Surveyor Bradford A.Smith 1-4 Mark G.Scheller,P.L.S. P-5 Project Technician(CAD) Senior Project Surveyor Ryan M.Christoffel T-3 Andrew R.Deitchman,P.E. P-5 Senior Technician(Field) Senior Project Engineer/Environmental Joshua M.Boatman 1-3 Jason"Jay"P. Nemeth,P.E. P-5 Senior Technician(Field) Senior Project Engineer Matthew R.Blackburn 1-3 Yifang Lu,P.E. P-5 Senior Technician(Field) Senior Project Engineer Denise M.Migliorinl A-3 Stephan W.Grabowski P-5 Administrative Assistant Senior Transportation Planner Denise M.Thelander A-3 David A.Kamano,P.E. P-5 Accounting Assistant Senior Project Engineer Angela R.Ford A-3 Scot H.Prindiville,P.E. P-5 Administrative Assistant Senior Project Engineer Nicole M.Morris A-3 Julie A.Morrison,P.E. P-5 Accounting Assistant Senior Project Engineer Bobbi M.Erdmann A-3 Jason M.Bauer,P.E. P-5 Marketing Director Senior Project Engineer Angela D.McCoy A-3 Michele L.Piotrowski,P.E. P-5 Accounting Assistant Senior Project Engineer Rebecca A.Kidd A-3 Christopher E.Peterson,S.I. P4 Administrative Assistant Project Surveyor East Dundee,Illinois Timothy V.Weidner,E.I. P4 Project Engineer Mark C.Weber,P.L.S. P-5 LEGEND: Senior Project Surveyor P.E.=Professional Engineer P.L.S.=Professional Land Surveyor Robert C.Watts T-5 E.I.=Engineer Intern Senior Project Technician(Field) S.I.=Surveyor Intern E=Executive StacyL.Nilsen A-3 P=Professional T=Technical Office Manager A=Administrative ...:.; 7c .. ran- s..... '.. -�.;>.....,,: ;;::a.,�.,_.. ::., ...,.�,;• .�::.,i;' 07/01/05 Nib-i - fp . so Cir o United City of Yorkville Memo '. . f�"`.11 '" 800 Game Farm Road EST. `• 1= 1836 Yorkville, Illinois 60560 -_-� Telephone: 630-553-8545 0� C p Fax: 630-553-3436 .f. 4? 4/4CE �w Date: August 9, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer �._ �._' -- CC: Liz D'Anna, City Secretary Subject: Public Works Committee—Change of Meeting Date With the recent change in COW agenda policy, items moving forward from the Public Works Committee don't get to the Committee of the Whole until the third Tuesday of the following month. The August PW committee meets on 8/22, but items moved forward won't get to COW until 9/20, which is over 4 weeks. This can be quite a problem for time-sensitive items such as change orders, contract awards, etc. I recommend that the Public Works Committee meeting date be shifted to either the first of second Monday of the month. Other meetings on the first Monday are the Senior Facility ad-hoc committee at 4pm and the Fire &Police Commission at 6pm. Other meetings on the second Monday are the Park Board and the Library Board, both at 7pm. The current meeting on the fourth Monday conflict with the Park Board at 7pm. Please place this item on the Public Works Committee,agenda of August 22, 2005 for consideration. — qc_' ((.2_ "J__. )/// —/ ,-.....,, ,-? / ' -r,, •-t4- mac: Nj b ill D ,r o United City of Yorkville Memo J .AB1 �' 800 Game Faiiil Road EST. isas Yorkville, Illinois 60560 Telephone: 630-553-8545 `' Fax: 630-553-3436 Date: August 12, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City EngineerI CC: John Wyeth, City Attorney -) Liz D'Anna, Administrative Assistant Subject: 129 Commercial Drive— Sidewalk Agreement Attached find one copy of a proposed agreement regarding public sidewalk along the Route 47 frontage of this property, which is located on Commercial Drive in the Yorkville Business Center. This property has frontage on both Commercial Drive and Route 47. No sidewalk is required along Commercial Drive, but due to the growth along Route 47, we have asked the developer of this lot to enter into this agreement. The agreement is similar to other agreements that we have entered into recently to delay construction of the sidewalk until walk is constructed along the adjacent property, when the property is sold, or when the city requests that the walk be constructed. I recommend that this agreement be approved. Please place this item on the August 22, 2005 Public Works Committee agenda for consideration. Jul 28 05 12: 41p .John Tetrugge 1 (6301 552-4392 F. 3 STATE OF ILLINOIS ) COUNT OF KENDALL ) SIDEWALKS INSTALLATION COVENANT WHEREAS, the undersigned, . (hereinafter referred to as "Ownet/Developer"), is the owner of the real property upon which is now situated an improved structure (hereinafterreferred to as "Property")described in the Exhibit"A", attached hereto and on incorporated herein by reference; and /?.9. C=o 4'(M erc,11,1 . WHEREAS, said Property located atin the United City of Yorkville, Kendall County, Illinois is zoned 45-14 r'S y ; and 0—3 PI WHEREAS, the United City of Yorkville has heretofore issued a building permit- for the construction of the improvements on said Property and,incidental thereto, requiring the installation of sidewalks along the frontage of the Property adjacent to Illinois Route 47; and WHEREAS, at the present time,public sidewalk does not exist on Illinois Route 47 in the general vicinity of the subject property and the undersigned, as the owner,has requested the United City of Yorkville that it be permitted to defer the installation of the sidewalks; and WHEREAS,the Untied City of Yorkville has agreed to allow Owner/Developer to delay and defer the installation of this sidewalk on.the Property in further accordance with the provisions of this Covenant. Vttkvy it ,J__ _ 1 _ NOW,THEREFORE, the undersigned �t�� do herewiit`h covenant and agree with the United City of Yorkville that, in consideration of the City issuing the Building permit for the commercial building located on the real property described Ln Exhibit"A", that the undersigned, or their heirs, successors or assigns, shall cause sidewalks to be installed along the frontage of the Property along Illinois Route 47 in accordance with the Ordinances and guidelines of the United City of'Yorkville, then in effect,regulating the installation of sidewalks, upon the happening of the first of the following events: (a)when sidewalks are extended along Illinois Route 47 by others to the edge of the subject property or (b)prior to the Property being sold or(c) within six (6) months written request by the United City of Yorkville for the installation of sidewalks. This Covenant shall run with the land and shall be binding upon and shall be obligatory upon the undersigned Owners, and their heirs, successors and assigns. S F'�` WITNESS WH -REOF, the undersigned have executed this Covenant this day of 2005. Jul 28 05 12: 42p John Tebrugge 1 (830] 552-4312 r. 4 Exhibit-A" Place legal description of-property here L0 I � � Yoikv; / Ie c141/ t3 , et, V\s t o y,_ 0-c pN_1--a- - e..... O{-S d Sesji-c,"_ 6•. a e � crc--"See \ 1 `\ —.\---0\ v•L'oi .31 Jr- 4 Y•c.tbt-e M i 1 ac c;Orci► l d-C.) -e. cora-J u 1 A 00 as Q o w vo �.�a 16 0 00 U Z� °�� \c \ Cv Jul 28 GS 12: 42/* John Tebrupge 1 (830J 552-4392 p. 5 OWNER/DEVELOPER: t :4.e cc: 44r. Owner 1 APPROVED and ACCEPTED UNITED CITY OF YORK.VILLE By: City Administrator NI (bib S �`��o co). United City of Yorkville Memo JArai' �' 800 Game Farm Road EST1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o� ,I. '' p Fax:p 630-553-3436 -14L.E ,`)/ Date: August 12, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer \. �y CC: John Wyeth, CityAttorney � Liz D'Anna, Administrative Assistant Subject: Cannonball Run Plaza— Sidewalk Agreement Attached find one copy of a proposed agreement regarding public sidewalk along the Route 34 frontage of this property, which is located north just west of Blackberry Creek. The agreement is similar to other agreements that we have entered into recently to delay construction of the sidewalk until walk is constructed along the adjacent property, when the property is sold, or when the city requests that the walk be constructed. I recommend that this agreement be approved. Please place this item on the August 22, 2005 Public Works Committee agenda for consideration. STATE OF ILLINOIS ) COUNTY OF KENDALL ) SIDEWALK INSTALLATION COVENANT WHEREAS, the undersigned, JAMES RATOS, as Beneficiary of the under Trust Agreement dated January 22, 2001 and known as Castle Bank Trust Number 2029 (hereinafter referred to as "Owner/Developer"), is the owner of the real property upon which is now situated an improved structure (hereinafter referred to as "Property") described in the Exhibit "A", attached hereto and incorporated herein by reference; and WHEREAS, said Property, located at 604 W. Veterans Parkway, Yorkville, in the United City of Yorkville, Kendall County, Illinois, and is currently zoned B-2 General Business District; and WHEREAS, the United City of Yorkville has heretofore issued a building permit and site development approval for the construction of a commercial building and restaurant on said Property and, incidental thereto, requiring the installation of sidewalks along the northern frontage of the Property adjacent to U.S. Route 34; and WHEREAS the United City of Yorkville expressed a desire for the installation of a sidewalk around the detention pond directly east of said Property, and the undersigned, as the owner, have requested of the United City of Yorkville that they be pemaitted to delay or defer the installation of the sidewalks adjacent to U.S. Route 34 until such time as the City or other entity installs along said detention pond; and WHEREAS, the United City of Yorkville has agreed to allow Owner/Developer to delay and defer the installation of the sidewalk on the Property in further accordance with the provisions of this Covenant. NOW, THEREFORE, the undersigned JAMES RATOS, as Beneficiary of the under Trust Agreement dated January 22, 2001 and known as Castle Bank Trust Number 2029, does herewith covenant and agree with the United City of Yorkville that, in consideration of the City issuing the Building Permit and Site Development Approval for the commercial building and restaurant located on the real property described in Exhibit "A", that the undersigned, or their heirs, successors or assigns, shall cause sidewalks to be installed along the northern frontage of the Property, in accordance with the Ordinances and guidelines of the United City of Yorkville, then in effect, regulating the installation of sidewalks at such times as sidewalks are installed up to his property line on the eastern boarder of said Property and around the detention pond adjacent to the property. This Covenant shall run with the land and shall be binding upon and shall be obligatory upon the undersigned Owners, and their heirs, successors and assigns for a period of five (5) years from the date of execution. IN WITNESS WHEREOF, the undersigned have executed this Covenant this day of , 2005 OWNER/DEVELOPER: J A . :S RATOS, as Beneficiary of the under Trus Agreement dated January 22, 2001 and known as Castle Bank Trust Number 2029 APPROVED and ACCEPTED: UNITED CITY OF YORKVILLE By: Anton Graff, City Administrator Z k„) rK-A .("\---..7) C o United City of Yorkville Memo �, �' 800 Game Farm Road EST. =1836 Yorkville, Illinois 60560 ��� Telephone: 630-553-8545 -4 = .mss-, 0 1 °� 3` v a Fax: 630-553-3436 Date: August 12, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: XPAC Property— Sidewalk Agreement Attached find one copy of a proposed agreement regarding public sidewalk along the Route 47 frontage of this property, which is located north of Cannonball Trail. The agreement is similar to other agreements that we have entered into recently to delay construction of the sidewalk until walk is constructed along the adjacent property, when the property is sold, or when the city requests that the walk be constructed. I recommend that this agreement be approved. Please place this item on the August 22, 2005 Public Works Committee agenda for consideration. STATE OF ILLINOIS ) COUNT OF KENDALL ) SIDEWALKS INSTALLATION COVENANT WHEREAS, the undersigned, XPAC Properties, LLC, (hereinafter referred to as "Owner/Developer"), is the owner of the real property upon which is now situated an improved structure (hereinafter referred to as "Property") described in the Exhibit "A", attached hereto and on incorporated herein by reference; and WHEREAS, said Property located at 2705 N. Bridge Street in the United City of Yorkville, Kendall County, Illinois is zoned ; and WHEREAS, the United City of Yorkville has heretofore issued a building permit for the construction of certain improvements on said Property and, incidental thereto, requiring the installation of sidewalks along the frontage of the Property adjacent to Illinois Route 47; and WHEREAS, at the present time, public sidewalk does not exist on Illinois Route 47 in the general vicinity of the subject property and the undersigned, as the owner, has requested the United City of Yorkville that it be permitted to defer the installation of the sidewalks; and WHEREAS, the United City of Yorkville has agreed to allow Owner/Developer to delay and defer the installation of this sidewalk on the Property in further accordance with the provisions of this Covenant. NOW, THEREFORE, the undersigned XPAC Properties, LLC does herewith covenant and agree with the United City of Yorkville that, in consideration of the City issuing the Building permit for the commercial building located on the real property described in Exhibit "A", that the undersigned, or their heirs, successors or assigns, shall cause sidewalks to be installed along the frontage of the Property along Illinois Route 47 in accordance with the Ordinances and guidelines of the United City of Yorkville, then in effect, regulating the installation of sidewalks, upon the happening of the first of the following events: (a) when sidewalks are extended along Illinois Route 47 by others to the edge of the subject property or (b) prior to the Property being sold or (c) within six (6) months written request by the United City of Yorkville for the installation of sidewalks. This Covenant shall run with the land and shall be binding upon and shall be obligatory upon the undersigned Owners, and their heirs, successors and assigns. Sidewalk Installation Covenant(7-26) IN WITNESS WHEREOF, the undersigned have executed this Covenant this Z�7 day of July, 2005. XPAC PROPERTIES, LLC: By: 111\ ir.d , Donald L. Ruggles Its: President APPROVED and ACCEPTED UNITED CITY OF YORKVILLE By: City Administrator 2 Sidewalk Installation Covenant(7-26) Exhibit"A" Place legal description of property here Lot 1 of X-PAC Subdivision of the United City of Yorkville, Kendall County, Illinois 3 Sidewalk Installation Covenant(7-26) Ciro United City of Yorkville Memo J Vin, 800 Game Farm Road EsT % 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o Fax: 630-553-3436 -<L E k‘'r. Date: August 11, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: Liz D'Anna, Administrative Assistant Subject: State Street Finished Watermain—IDOT Highway Permit& Resolution Attached find one copy of the IDOT highway permit application for the referenced project. The project includes watermain construction across the IDOT Route 47 right-of- way between Elizabeth Street and Colonial Parkway. The crossing allows us to abandon several watermains in the IDOT right-of-way that date from the 1930's to the 1970's. Abandoning these watermains also helps prepare us for IDOT's Route 47 widening project. Related to the permit is the standard resolution form that IDOT routinely asks us to pass. The resolution guarantees that the work will be completed satisfactorily. I recommend that the City Council authorize the Mayor and City Clerk to sign the permit application, and also pass the accompanying resolution. Please place this item on the Public Works Committee agenda of August 22, 2005 for consideration. RESOLUTION WHEREAS, the City of Yorkville located in the county of Kendall, state of Illinois, wishes to watermain improvements which by law comes under the jurisdiction and control of the Department of Transportation of the state of Illinois, and WHEREAS, a permit from said Department is required before said work can be legally undertaken by said City of Yorkville; now THEREFORE, be it resolved by the City of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the proposed watermain improvements by the contractor and acceptance by the city, the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the contractor to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work* is not, (delete one) to be performed by the employees of the City of Yorkville. FOURTH: That the proper officers of the City of Yorkville are hereby instructed and authorized to sign said permit in behalf of the City of Yorkville. , hereby certify the above to be a (City or Village Clerk) true copy of the resolution passed by the City Council, county of Kendall, State of Illinois. Dated this day of A.D. 20 (Signature) (CORPORATE SEAL) RESOLUTION Illinois Department of Transportation Highway Permit District Serial No. P MT453ac/L-9841 City of Yorkville (We) c/o Engineering Enterprises 52 Wheeler Road (Name of Applicant) (Mailing Address) Sugar Grove IL 60554 Hereinafter termed the Applicant, (City) (state) request permission and authority to do certain work herein described on the right-of-way of the State Highway known IL Route 47 Section From Station to Station Kendall County. The work is described in detail on the attached sketch and/or as follows: Located west of Route 126. Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, watermain improvements as shown on the attached plans which become a part hereof. The applicant shall notify John Humenick, Field Engineer, Phone: 630-553-7337 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work.covered by this permit. This work shall be done according to the cross section shown on the attached sketch, and at no place between the edge of the pavement and the ditch line shall the drive be higher than the edge of pavement. The State right-of-way shall be left in good condition. (No advertising matter shall be placed on the State right- of-way). (SEE THE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. This permit is hereby accepted and its provisions agreed to this Day of 20 05 Witness Signed Applicant 800 Game Farm Road 800 Game Farm Road Mailing Address Mailing Address Yorkville Illinois 60560 Yorkville Illinois 60560 . City State City State SIGN AND RETURN TO: District Engineer 700 East Norris Drive, Ottawa, IL 61350 Approved this day of 20 Department of Transportation CC:Applicant (2) Field Engineer Final Inspection BY: Deputy Director of Highways,Region Engineer • First: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs, and shall in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal to that existing before the commencement of the described work, including any seeding or sodding necessary. Second: The proposed work shall be located and constructed to the satisfaction of the District Engineer or his duly authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the written permission of the District Engineer. Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Chapter 6 (Traffic Controls for Highway Construction and Maintenance Operations) of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and with the traffic control plan if one is required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours. Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or over hanging the right-of-way shall be prohibited. Fifth: The Applicant, his successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by reason of the exercise of this permit. Sixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without . the approval of the District Engineer or his duly authorized representative. Seventh: The State reserves the right to make such changes, additions, repairs and relocation's within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of- way, the Applicant, upon written request by the District Engineer, shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the construction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy regulations. N SPECIAL PROVISIONS All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the District Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform Manual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The Department reserves the right to reject or accept any contractor hired by the applicant. No person, firm, corporation or institution, public or private, shall discharge or empty any type of sewage, including the effluent from septic tanks or other sewage treatment devices, or any other domestic, commercial or industrial waste, or any putrescible liquids, or cause the same to be discharged or emptied in any manner into open ditches along any public street or highway, or into any drain or drainage structure installed solely for street or highway drainage purposes. The excavation under the pavement shall be replaced with controlled low strength material, and the pavement replaced in accordance with pavement replacement details. All excess material shall be removed from the highway right-of-way. All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the State right-of-way (including rock exposed during backfilling operations). Mounding or crowning of backfill will not be permitted. The diameter of any bored hole shall not be more than one (1) inch larger than the outside diameter of the pipe. Boring of pipe over six (6) inches in diameter shall be accomplished with an auger and following pipe. Borings six (6) inches and under may be accomplished by either jacking or auger and following pipe method. Excavation adjacent to the edge of pavement shall be shored to prevent caving if the distance is less than ten (10) feet plus the depth of excavation from the edge of pavement. No open ditch or trench severing the roots of trees or shrubs shall be dug any closer than three (3) feet, or two- thirds (2/3) the distance from the central stem to the dropline of the tree, whichever distance is the greater. All installations within this root zone area shall be made by augering at a depth of not less than thirty (30) inches. It is the applicant's responsibility for insuring that all requirements of the Illinois Environmental Protection Agency, Division of Water Pollution Control and Public Water Supplies have been satisfied. PMT453ac/L-9841 �(13 ( I Ciro United City of Yorkville Memo „ Public Works Department EST.g4 1836 800 Game Farm Road .� Yorkville, Illinois 60560 �� 'r ) Telephone: 630-553-4370 4L `V,>> Fax: 630-553-4377 Date: August 15, 2005 To: Joe Besco, Chairman From: Eric Dhuse, Director of Public Works —' ' CC: Subject: Sale of Vehicles Joe, We are scheduled to open the sealed bids on August 25th for the vehicles and equipment that were we approved to sell. I would ask to bring the results to the committee of the whole meeting on September 6th, and City Council on September 13th instead of waiting until the public works committee meeting on September 2e to start the process. I would ask that this be placed on the August 22, 2005 Public works agenda for discussion. If you have any questions or concerns, please let me know. I0)C I `,ctia cir o United City of Yorkville Memo o '" 800 Game Farm Road EST. 4 rr 1836 Yorkville, Illinois 60560 �� Telephone: 630-553-4350 x ,.$14 p Fax: 630-553-7575 4LE 1V'\` Date: (,lC/�,(�- f �C:1 R To: ecto(L' e_) C.(A)f-tc, )cit-th,t t *6-,& 0.. From: o" DA i"l(� ci Agenda Item: IU b i— ( i — &A FEI 4k (4. was not available at the time packets were produced. This item will be available (\1 O dL L' ( (,r i J1- 0 �{ Cnd distributed in a supplemental packet. c..) Any questions please contact Lr., v tC' LA t'( N.) 1 2) . tiD Cir o United City of Yorkville Memo J �_ T 800 Game Fay n. Road EST.ito 61411 1836 Yorkville, Illinois 60560 ,� -�` Telephone: 630-553-8545 1. o El Fax: 630-553-3436 �� o �� Kendall County `s L/4CE `�' Date: August 16, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer 4----- i CC: Liz D'Anna, Administrative Assistant Subject: Emergency Vehicle Pre-Emption Equipment We have begun requiring Opticom emergency vehicle pre-emption equipment at new traffic signals. This equipment allows an emergency vehicle approaching a signalized intersection to stop traffic on all approaches to the intersection except the approach where the emergency vehicle is located. The average cost of installing pre-emption equipment is about $10,000 per intersection, and does not include the cost of the emitters that are mounted on the vehicles. We have also infoimed IDOT of our desire to have the new and/or replacement traffic signals they build to incorporate Opticom into the design. IDOT has informed us that they are willing to do this, but they will not fund the construction or design of the equipment. The Route 47 project includes replacement or modifications to 14 traffic signals, extending along Route 47 from Route 71 to Cannonball Trail, and extending along Route 34 from Cannonball Trail to McHugh Road. At this time we are proposing that the city (or the developer in the case of a new signal) fund the installation of this equipment. The city would assume maintenance responsibility thereafter. Any fire department or police department vehicle that has an emitter would be able to activate the pre-emption equipment. Opticom would be added over a period of several years as new signals are constructed or existing signals replaced. Please place this item on the Public Works Commitrre agenda of August 22, 2005 for discussion. rj-- 1 1U b-L -(L'i t° Co.)._ United City of Yorkville Memo J W �, '� 800 e Fm Road EST ,aas Yorkville, Illinois 60560 -4 \ Telephone:Gamar630-553-8545 o 1, Fax: 630-553-3436 '<L E XVN1 Date: August 17, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer L)� . . J J. , CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: Cannonball Estates Phase 1 —Letter of Credit Reduction#5 Attached find a request from Alan Norton dated February 10, 2005 to reduce the letter of credit for the referenced development. Alan is asking for the letter of credit to be reduced to 10% of the value of the work perfoimed. Ordinance only allows a reduction to that level after all punchlist items have been perfoimed. Since there are still outstanding punchlist items, I reviewed the request to see if any reductions could be made at this time. All Phase 1 work is substantially complete, therefore ordinance provides that the City Council may reduce the letter of credit to 15% of the value of the work completed. Attached find a spreadsheet that indicates that a reduction in the amount of$24,178.45 is possible. This same reduction request was reviewed earlier this year and the City Council declined to reduce the letter of credit. Since that time Alan Norton has made significant progress toward completing the punchlist. Recently he verbally requested that the City Council reconsider his request for a reduction in the letter of credit. While some punchlist items still remain, I recommend that a reduction in the amount of$24,178.45 be approved. The remaining amount in the letter of credit would be $176,741.87. Please place this item on the Public Works Committee agenda of August 22, 2005 for consideration. Alan Dole harms & Development, Com . 9015 Philippine 8ocd, 'South Wayne \W'4 53587 x Phone (608)439-1732 Fax Fax (608439-1733 February 10, 2005 Joe `✓Vywrot, City Engineer • United City of Yorkville 800 Game Farm Road • Yorkville IL 60560 Re: Cannonball Estates L.O.C. & Recapture Dear Joe; In compliance with your ordinance, I am requesting that the Letter of Credit # 11220 for Phase I, in-the amount of $200,920.32 be reduced to $1.17,827.00 which is 10% of the original estimate of $1 ,178,279.00. I am also requesting that the Letter of Credit # 11221 for Phase II in the amount of $198,187.23 be reduced to $125,638.00 which is 10% of the original $871 ,625.90 plu-s 125% of the $28,857.00 miscellaneous. In compliance with your ordinance, I am also requesting that you release - the recapture payment for off-site water main in the amount of $45,185.39, which' includes interest through 2/1/05. Please find the attached letter from Annette Williams which included all conditions which have been addressed with Joe Wyeth. By ordinance, this payment is due at annexation or connection to the water main. I do expect the City to comply with its' own ordinance_ Sincerely, Alan Norton Alan Dale Farms & Development, Corp. cc: Art Prochaska, Mayor - Tony Graff, City Administrator file 18-Mar-05 Letter of Credit/Bond Reduction Subdivision: Cannonball Estates - Unit 1 Reduction No. 4 Approved Original amount Amount Remaining Substantially Complete Reduction No.5 Reduction amt. Item Enq, Est. for LOC/Bond after Red. #4 Prior to Red #5 Amount to Remain for Red. No.5 Earthwork $116,421.50 $128,063.65 $17,463.23 $116,421.50 $17,463.23 $0.00 San. Sewer $96,322.50 $105,954.75 $14,448.38 $96,322.50 $14,448.38 $0.00 Watermain $168,620.25 $185,482.28 $25,293.04 $168,620.25 $25,293.04 $0.00 Storm Sewer $233,973.75 $257,371.13 $35,096.06 $233,973.75 $35,096.06 $0.00 Pavement $344,040.15 $378,444.17 $51,606.02 $344,040.15 $51,606.02 $0.00 Miscellaneous $218,901.00 $240,791.10 $57,013.60 $218,901.00 $32,835.15 $24,178.45 Totals $1,178,279.15 $1,296,107.07 $200,920.33 $176,741.87 $24,178.45 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. t ,cs.D Cir o United City of Yorkville Memo �� '0 l• 800 Game Farm Road Mai EST. 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 9 ; �5co) Fax: 630-553-3436 of--i_'<<E %•'\' Date: August 17, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer °"' J CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: Cannonball Estates Phase 2 —Letter of Credit Reduction#4 Attached find a request from Alan Norton dated February 10, 2005 to reduce the letter of credit for the referenced development. Alan is asking for the letter of credit to be reduced to 10% of the value of the work performed. Ordinance only allows a reduction to that level after all punchlist items have been performed. Since there are still outstanding punchlist items, I reviewed the request to see if any reductions could be made at this time. All Phase 2 work is substantially complete except for the public sidewalk along Faxon Road (now called Alice Avenue) west of Alan Dale Lane. Alan refers to $28,857.00 worth of work that is not complete, but that work (erosion control and Faxon Road beim landscaping) is substantially complete. Ordinance provides that the City Council may reduce the letter of credit to 15% of the value of the work completed. Attached find a spreadsheet that indicates that a reduction in the amount of$57,824.63 is possible. This same request was reviewed earlier this year and the City Council declined to reduce the letter of credit. Since that time Alan Norton has made significant progress toward completing the punchlist. Recently he verbally requested that the City Council reconsider his request for a reduction in the letter of credit. While some punchlist items still remain, I recommend that a reduction in the amount of$57,824.63 be approved. The remaining amount in the letter of credit would be $140,362.64. Please place this item on the Public Works Committee agenda of August 22, 2005 for consideration. Alan Dale arms & evele n nE, Corp. 9015 Philippine Road, South Wayne WI 53587 F Phone (608)439-1732 Fax (608)439-1733 February 10, 2005 Joe Wywrot, City Engineer United City of Yorkville 800 Game Farm Road Yorkville IL 60560 _ Re: Cannonball Estates L.O.C. & Recapture Dear Joe; In compliance with your ordinance, I am requesting that the Letter of Credit # 11220 for Phase I, in the amount of $200,920.32 be reduced to $117,827.00 which is 10% of the original estimate of $1,178,279.00. I am also requesting that the Letter of Credit # 11221 for Phase II in the amount of $198,187.23 be reduced to $125,638.00 which is 10% of the original $871 ,625.90 plus 125% of the $28,857.00 miscellaneous. In compliance with your ordinance, I am also requesting that you release the recapture payment for off-site water main in the amount of $45,185.39, which includes interest through 2/1/05. Please find the attached letter from Annette Williams which included all conditions which have been addressed with Joe Wyeth. By ordinance, this payment is due at annexation or connection to the water main. I do expect the City to comply with its' own ordinance. Sincerely, Alan Norton Alan Dale Farms & Development, Corp. cc: Art Prochaska, Mayor - Tony Graff, City Administrator file CANNONBALL ESTATES - UNIT 2 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST QUANTITY UNIT PRICE COST WATER MAIN 8" DIA. DIWM-WRAPPED 3708 LF $ 19.25 $ 71,379.00 12" DIA.DIWM-WRAPPD 875 LF $ 24.75 $ 21,656.25 8" GATE VALVE &VAULT 7 EA $ 1,400.00 $ 9,800.00 12" GATE VALVE &VAULT 1 EA $ 2,000.00 $ 2,000.00 16x6 PRESSURE TAP 0 EA $ 3,175.00 $ - 16x8 PRESSURE TAP 0 EA $ 3,500.00 $ - 16x12 PRESSSURE TAP 0 EA $ 4,500.00 $ - FIRE HYDRANT,VALVE AND TRENCH ADAP. 14 EA $ 1,550.00 $ 21,700.00 EXIT. F.H. RELOCATION 0 EA $ 750.00 $ - REMOVE EXIST. VALVE&BOX AND PLUG 0 EA $ 400.00 $ - REMOVE EXIST. F.H&VALVE AND PLUG 0 EA $ 400.00 $ - SHORT SERVICES 32 EA $ 250.00 $ 8,000.00 LONG SERVICES 32 EA $ 500.00 $ 16,000.00 PLUGS 0 EA $ 50.00 $ - SUBTOTAL $ 150,535.25 SANITARY SEWER 8" DIA PVC SDR 26-3034 3299 LF $ 17.50 $ 57,732.50 8" DIP CL 52 0 LF $ 23.50 $ - 6" SHORT SERVICES 33 EA $ 200.00 $ 6,600.00 6" LONG SEVICES 31 EA $ 600.00 $ 18,600.00 4' DIA MANHOLES 16 EA $ 1,675.00 $ 26,800.00 5' DIA. MH OVER EX!ST.15" INCL.. BY-PASS 0 EA $ 3,850.00 $ - ADJUST EXIST. MANHOLES IN BERM 0 EA $ 650.00 $ - ADJUST EXIST. MANHOLES 0 EA $ 150.00 $ - SUBTOTAL $ 109,732.50 STORM SEWER 5 FT.-4" PE (N-12) SUMP CONN. STUBS 64 EA. $ 75.00 $ 4,800.00 6" PVC 511 LF $ 10.00 $ 5,110.00 12"RCP -1454 LF $ 15.00 $ 21,810.00 15" RCP 722 LF $ 16.50 $ 11,913.00 18" RCP 1578 LF $ 18.50 $ 29,193.00 21"RCP 567 LF $ 21.00 $ 11,907.00 24" RCP 1124 LF $ 22.75 $ 25,571.00 30" RCP 488 LF $ 29.50 $ 14,396.00 36" RCP 31 LF $ 36.50 $ 1,131.50 TELEVISE SEWER 5964 LF $ 1.00 $ 5,964.00 2' DIA.INLETS AT C&G 13 EA $ 550.00 $ 7,150.00 2' DIA. CB TYP C AT C&G 0 EA $ 600.00 $ - 2' DIA. CB TYP C - TYP 8 12 EA $ 500.00 $ 6,000.00 5'DIA. MH-TYP A 13 EA $ 1,255.00 $ 16,315.00 5' DIA. INLET MH A-TYPE 8 10 EA $ 1,020.00 $ 10,200.00 5' DIA INLET MH A AT C&G 0 EA $ 1,140.00 $ - 5' CIA. INLET MH C AT C&G 9 EA $ 1,320.00 $ 11,880.00 6' DIA, MH-TYP A 1 EA $ 2,100.00 $ 2,100.00 6' DIA. OUTLET CONTROL MH 0 EA $ 2,900.00 $ - SPECIAL STRUCTURE 1 EA $ 3,800.00 $ 3,800.00 TEMP. BULKHEAD 0 EA $ 60.00 $ - 8" PVC-FIELD TILE RE-ROUTING 155 LF $ 12.00 S 1,860.00 SUBTOTAL $ 191,100,50 TOTAL THIS PAGE $ 451,368.25 / / /` / EROSION/SEDIMENTATION CONTROL SILT FENCE 3000 LF S 1.25 S 3,750.00 - STRAW BALE TRAPS 13 EA $ 80.00 $ 1,040.00 SEEDING-PARKWAYS,PARK& RETENTION 5.53 AC. $ 2,000.00 $ 11,060.00 SUBTOTAL $ 15,850.00 EARTHWORK MOBILIZATION AND CLEARING 1 LS $ 2,300.00 $ 2,300.00 TOPSOIL STRIP TO BERMS 1150 CY $ 1.50 $ 1,725.00 T/S STRIP TO STOKPILE/REAR YARDS/PARK 20874 CY $ 1.25 $ 26,092.50 EXCAVATION -R.O.W. AND LOTS 3558 CY $ 2.00 S 7,116.00 RETENTION BASIN EXCAVATION 7515 CY $ 2.50 S 18,787.50 FINE GRADE UILITY EASEMENTS 1 EA----$- 3,450:00. -S.- - 3,450.00 TOPSOIL RESPREAD IN RETENTION BASIN 1397 CY S 3.00 $ 4,191.00 BACKFILL C&G 5757 LF S 0.50 5 2,878.50 CONCRETE OVERFLOW WALL 0 EA $ - $ - SUBTOTAL $ 66,540.50 PAVING FINE GRADING-INTERIOR STREETS 11695 SY $ 0.35 5 4,093.25 PAVEMENT FABRIC 11695 SY 5 1.30 $ 15,203.50 10" BASE COURSE 5524 TON $ 9.15 $ 50,544.60 PRIME BASE COURSE(.15 GAL/SY) 1506 GAL $ 1.35 S 2,033.10 2-1/2" BINDER COURSE 1444 TON $ 30.55 $ 44,114.20 CLEAN AND TACK COAT(0.1 GAL/SY) 10043 SY $ 0.25 5 2,510.75 1-1/2" SURFACE COURSE 866 TON $ 36.25 $ 31,392.50 4" STONE UNDER C&G 112 CY S 16.00 $ 1,792.00 CURB AND GUTTER 5757 LF $ 7.50 S 43,177.50 SUBTOTAL $ 194,861.40 2 rs SIDEWALK & OVERFLOW CONC. PADS 34555 SF $ 2.25 $ 77,748.75 95-0, �� ���~ STREET LIGHTS 11 EA S 3,000.00 $ 33,000.00 . Floc.„.�. STREET TREES 77 EA $ 250.00 $ 19,250.00 ®', FAXON BERM LANDSCAPING: $ - 5' EVERGREEN TREES 26 EA S 150.00 $ 3,900.00 6' ORNAMENTAL TREES 26 EA $ 145.00 $ 3,770.00 24" SHRUBS 131 EA $ 27.00 $ 3,537.00 SEEDING/MULCH 0.6 AC $ 3,000.00 $ 1,800.00 SUBTOTAL $ 13,007.00 SOD &WILDFLOWER SEEDING. 0 LS $ 1,200.00 $ - TOTAL THIS PAGE $ 420,257.65 TOTAL PROJECT COST $ 871,625.90 l LETTER OF CREDIT AMOUNT (COST+10%) $ 958,788.49 18-Mar-05 Letter of Credit/Bond Reduction Subdivision: Cannonball Estates - Unit 2 Reduction No. 4 LOC/Bond LOC/Bond Approved Original Amount to remain Substantially complete Amount to remain Reduction No.3 Item Enq. Est. Letter of Credit after Red. No. 3 prior to Red. No.4 after Red. No. 3 Amount Earthwork $66,540.50 $73,194.55 $9,981.08 $66,540.50 $9,981.08 $0.01 San. Sewer $109,732.50 $120,705.75 $16,459.88 $109,732.50 $16,459.88 $0.01 Watermain $150,535.25 $165,588.78 $22,580.29 $150,535.25 $22,580.29 $0.00 Storm Sewer $191,100.50 $210,210.55 $28,665.08 $191,100.50 $28,665.08 $0.01 Pavement $324,860.15 $357,346.17 $102,465,30 $314,735.15 $58,347.77 $44,117.53 Miscellaneous $28,857.00 $31,742.70 $18,035.63 $28,857.00 $4,328.55 $13,707,08 Totals $871,625.90 $958,788.49 $198,187.26 $140,362.64 $57,824.63 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. t C(O �s0 co) United City of Yorkville Memo J ,u. i 800 Game Fain]. Road EST. :'1836 Yorkville, Illinois 60560 ,� )isli ` Telephone: 630-553-8545 IIn; Fax: 630-553-3436 Date: August 17, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer As,. 0;A- CC: Liz D'Anna, Administrative Assistant `� Subject: Raintree Village Unit 5 —Earthwork Letter of Credit Reduction#1 Attached find a request from Lennar for a reduction in the earthwork letter of credit for Raintree Village—Unit 5. I have reviewed the request and concur with the amount of work completed to date. The developer failed to account for the 15% we hold back for substantially complete items, therefore the actual letter of credit reduction would be $389,802.01. The amount remaining in the letter of credit would be $159,989.19. Please refer to the attachment for details. I recommend that the reduction be approved as revised. Please place this item on the Public Works Committee agenda of August 22, 2005 for consideration. 17-Aug-05 Letter of Credit/Bond Reduction Subdivision: Raintree Village - Unit 5 Earthwork/Erosion &Sediment Control Reduction No. 1 LOC/Bond Approved Original amount Substantially complete Reduction No.1 Amount to remain Item Eng. Est. for LOC/Bond prior to Red. No.1 Amount after Red. No.1 Earthwork $460,000.00 $506,000.00 $391,000.00 $371,450.00 $134,550.00 Erosion Control $30,885.00 $33,973.50 $15,442.50 $14,670.38 $19,303.13 Staking $9,817.70 $9,817.70 $4,908.85 $3,681.64 $6,136.06 Totals $500,702.70 $549,791.20 $411,351.35 $389,802.01 $159,989.19 Notes: 1) Remaining LOC/Bond amt. to be 15%of substantially completed items plus 110%of uncompleted items. RAINTREE VILLAGE L. L.C. July 19, 2005 Mr. Joseph Wywrot United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Raintree Village Yorkville, Illinois Dear Mr. Wywrot, I would like to request a reduction to Bond #FGAC-04325 for Raintree Village Unit 5 Earthwork & Erosion Control. The original bond is in the amount of $549,791.20 and I am requesting a reduction of $435,895.60 leaving a balance of $113,895.60. Enclosed please find a spreadsheet detailing which items have been completed. Per our conversation, the Earthwork items have been reduced 85% and Erosion Control items have been reduced 50% of the original cost. If you have any questions regarding this matter, please contact me at 847/776-0350 ext. 231 or Dave Ihle at ext. 144. Sincerely, Kathy Sipolt Land Development Coordinator enclosure cc: Dave Ihle 1540 E. Dundee Road Suite 350 Palatine, IL 60074 (847) 776-0350 FAX (847) 776-6070 Raintree Village-Unit 5 19-Jul-05 Reduction Request 19-Jul-05 FGAC-04325 ORIGINAL AMOUNT PREVIOUS REDUCTION REDUCTION REQUEST BALANCE DESCRIPTION QUANTITY UNIT PRICE EXTENSION QUANTITY UNIT PRICE EXTENSION QUANTITY UNIT PRICE EXTENSION REMAINING EARTHWORK TOPSOIL STRIP TO STOCKPILE 48,400 CY $2.50 $121,000.00 0 $2.50 $0.00 41,140 $2.50 $102,850.00 $18,150.00 CLAY CUT TO FILL 113,000 CY $3.00 $339,000.00 0 $3.00 $0.00 98,050 $3.00 $288,150.00 $50,850.00 TOTAL EARTHWORK $460,000.00 $0.00 $391,000.00 $69,000.00 EROSION CONTROL STABILIZED CONSTRUCTION ENTRANCE 1 EA $3,500.00 $3,500.00 0 $3,500.00 $0.00 1 $3,500.00 $1,750.00 $1,750.00 INLET EROSION CONTROL 89 EA $180.00 $16,020.00 0 $180.00 $0.00 45 $180.00 $8,010.00 $8,010.00 SILT FILTER FENCE&MAINTENANCE 2,260 LF $3.75 $8,475.00 0 $3.75 $0.00 1,130 $3.75 $4,237.50 $4,237.50 RIP RAP 68 cY $42.50 $2,890.00 0 $42.50 $0.00 34 $42.50 $1,445.00 $1,445.00 $30,885.00 $15,442.50 $15,442.50 TOTAL SITE IMPROVEMENTS: $490,885.00 CONTINGENCY @ 10% $49,088.50 0 $49,088.50 $0.00 0.50 $49,088.50 $24,544.25 $24,544.25 2%CONSTRUCTION STAKING $9,817.70 0 $9,817.70 $0.00 0.50 89,817.70 $4,908.85 $4,908.85 TOTAL SITE IMPROVEMENTS: $549,791.20 TOTAL REDUCTION $435,895.60 TOTAL REDUCTION-THIS REQUEST: $435,895.60 *TOTAL PREVIOUS REDUCTIONS: $0.00 BALANCE REMAINING-LETTER OF CREDIT: $113,895.60 $113,895.60 . ' T yo United City of Yorkville Memo 1 800 Game Farm Road ESL .__ 1'.-- _______a______.151111836 Yorkville, Illinois 60560 ,� Telephone: 630-553-8545 Fax: 630-553-3436 Date: August 17, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer -} CC: Liz D'Anna, Administrative Assistant Scott Sleezer, Parks Superintendent Subject: Menards Commercial Commons—Final Acceptance of Landscaping Attached find a letter from Menards requesting final acceptance of the landscape improvements for the referenced project. All punchlist items have been completed with the exception of the items listed below. Completion of this work will be completed this fall. Our Parks Department has already taken over maintenance of the landscape medians along Countryside Parkway. I recommend that the landscaping of public areas for the referenced project be accepted by the City Council for ownership and maintenance. The few remaining items would be completed during the one-year warranty period. As a result of acceptance, the letter of credit would be released upon receipt of a warranty letter of credit in the amount of $60,790.80, which represents 10% of the value of the landscaping. Please place this item on the Public Works Committee agenda of August 22, 2005 for consideration. II 4 EHARD ala August 1, 2005 Joseph Wywrot United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Menards Commercial Commons Dear Joe: Per our discussion on site July 28, 2005, Menard, Inc. agrees to add rip-rap to connect all three flared end sections in the pond at Countryside Parkway and Marketview Drive; over-seed and blanket Countryside Parkway in front of the strip mall along Countryside Parkway and replace the dead spruce and pine trees along Kennedy Road in the fall planting season 2005. You agreed to recommend that the City Council approve the work and formally accept the public portions of the landscaping, including the medians on Countryside Parkway, for maintenance. Sincerely, ZTY- -/4Le,„0 Roger Arens Project Manager Store Planning/Construction Menard, Inc. RA/sh cc: Scott Collette Jim Carlson 4777 MENARD DRIVE EAU CLAIRE, WI 54703-9625 PHONE (715) 876-5911 FAX (715) 876-5901 DRAFT RESOLUTION CREATING A POLICY PROCEEDURE AND AUTHORITY TO REDUCE LETTERS OF CREDIT AND BONDS FOR CONSTRUCITON OF PUBLIC IMPROVEMENTS WHEREAS, the United City of Yorkville requires that developers and/or contractors provide security for the successful completion of the installation of certain public improvements including but not limited to streets, curbs, sidewalks, water pipes, sewer pipes (storm and sanitary), streetlights, etc., and WHEREAS, said security is established either by means of a Letter of Credit, or a Bond, and WHEREAS, from time to time, the developer and/or contractor will seek reduction of the Letter of Credit or Bond after the successful completion of a portion, but not all, of the public improvements under heretofore established practices and/or contracts, and WHEREAS, current practice involves an approval of the City Engineer's recommendation by the City Council which while thorough, requires long time lines for approvals that are in most instances a routine, and WHEREAS, the Mayor and City Council wish to provide an expedited review and approval process for certain smaller Letter of Credit and/or Bond reduction requests. BE IT HEREBY RESOLVED BY THE MAYOR AND ALDERMAN OF THE UNITED CITY OF YORKVILLE: 1. Letters of Credit and/or Bonds in an initial amount of$500,000 or less shall be eligible for approval under this policy, however, if deemed appropriate by any of the persons involved in this process (i.e. the City Engineer, City Administrator, Mayor or Public Works Committee), any request for reduction may be sent to City Council for review and approval consistent with the procedures established for Letter of Credit and/or Bond reduction requests for amounts in excess of$500,000. 2. The approval process for eligible Letter of Credit and or Bond reductions shall be as follows: a. The City Engineer shall issue a written recommendation including his basis for approving or denying a request for reduction. Said written recommendation shall include the amount of the requested reduction and the amount remaining in the Letter of Credit and/or bond if the request is approved. b. The City Engineer's written recommendation shall be delivered to the City Administrator with copy to the Mayor and Public Works Committee to be placed on the next available Public Works Committee agenda. c. Either the City Administrator or the Mayor may concur, and advise the Public Works Committee of their concurrence, or either may direct that the request must go forward to the City Council. d. If either the City Administrator or the Mayor concurs with the City Engineer's recommendation, and if neither the City Administrator, the Mayor or the City Engineer has directed that the request should go forward to the City Council, then, at the next available Public Works Committee meeting, if those members of the Committee in Attendance (a quorum not being required), have no objection to the recommendation of the City Engineer and concurrence by either the City Administrator or the Mayor, then the reduction shall be deemed approved and the City Engineer shall be authorized to issue a letter to implement the reduction. f. The Mayor and the City Council hereby expressly delegate authority for approval to the parties listed herein sufficient to implement the approvals authorized by this Policy. NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of those members of the City Council voting, BE IT RESOLVED that the Policy set forth above is the Policy of the United City of Yorkville. WANDA OHARE JOSEPH BESCO VALERIE BURD PAUL JAMES DEAN WOLFER MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2005. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2005. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560