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Public Works Packet 2005 09-26-05 �® carr o United City of Yorkville 800 Game Farm Road JEST.% 1836 Yorkville, Illinois 60560 - le' Telephone: 630-553-4350 Is --217, 0 Fax: 630-553-7575 kLE ��'y PUBLIC WORKS COMMITTEE MEETING AGENDA Monday, September 26, 2005 7:00 PM City Hall Conference Room Approval/Correction of Minutes: August 22, 2005 Presentations: None New Business: 1. Status of October 3rd Public Works Meeting 2. Water Department Report for July 2005 3. Gawne Lane Watermain 4. River's Edge Unit 1 - Letter of Credit Expiration 5. 2005 Joint & Crack Filling - Change Order#1 6. Sidewalk Replacement— 108 W. Ridge Street 7. Rob Roy Creek Interceptor (Contract 3)—Change Order#1 8. Shallow Well Siting Program 9. Fox Hill Unit 7—Water and Sanitary Recapture Agreement Letter of Credit Reductions under $750,000 10. Castle Bank— Letter of Credit Nos. 606 & 607 Reduction No. 1 11. Fox Hill Unit 7 - Letter of Credit Reduction #2 12. Kylyn's Ridge Unit 1 —Old Second Bank LOC No. 15367—Letter of Credit Reduction#4 13. Kylyn's Ridge Unit 2 —Old Second Bank LOC No. 15540—Letter of Credit Reduction#3 Old Business: 1. Fox Hill Unit 3 Additional Parking—PW 8/22/05 2. Tree Canopy Protection Ordinance—PW 8/22/05, 7/25/05, 6/27/05, 5/23/05 & 4/25/05 Additional Business: Page 1 of 5 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY,AUGUST 22, 2005 7:30 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska Kay Hatcher, Kendall County Alderman Joe Besco, Chairman Jeff Werli, Kendall County Alderman Marty Munns (left at 8:55)Josh Haffenrichter, Kendall County Alderman Dean Wolfer John Church, Kendall County Alderman Paul James (left at 8:55) Jeff Wilkins, Kendall County Alderwoman Wanda Ohare Bill Wyhas, Kendall County Public Works Director Eric Dhuse Lyle R. Rocfe,Kendall County Record City Engineer Joe Wywrot John B. Kuney III, Architect Patti Bernhard, DBCD Jeff Freeman, EEI Clayton Marker, Marker, Inc. John Whitehouse, EEI Gary Neyer, Marker, Inc. The meeting was called to order at 7:30 pm. by Chairman Joe Besco. Approval/Correction of Minutes: June 27, 2005 and July 25, 2005 —The minutes were approved. Presentations: None. New Business 1. Route 47 Widening—Jefferson Street Discussion with Kendall County Facilities Management Committee a. Schoppe Design Associates Proposal for Planning and Design Services—This is part of the IDOT Rt. 47 widening project. IDOT wants to remove the retaining wall on Rt. 47 between Fox Rd. and Van Emmon, to purchase the 2 homes on top of the hill, and wishes Jefferson Street be vacated so the slope can be redone. Since the county does not want to vacate Jefferson Street, another design must be looked at. IDOT does not want to do all this work by themselves, they are looking at the city and county to help with the design. The proposed planning and design service is for $18,500. The city and the county will split the cost for this service, and split the cost of the project. Jeff Werli would like to see what the cost of the project IDOT would be willing to do, and have them pay that much, and the city and county would split the difference of the cost. Jeff Werli would like Schoppe should do an independent estimate of what the project was going to cost the state, not just the cost of the project that will be done in the end. Page 2 of 5 The city and the county will be willing to take over this part of the project if the state would pay for what they would have spent anyway, also they would be asked to offset the maintenance cost. IDOT is comfortable having Schoppe do the design of the project, and submit the design to IDOT, IDOT would do the construction, and maintenance would be negotiated. IDOT has positioned themselves to dedicate the slope to the city or the county and have the city or the county do the maintenance,but it is not decided if the city or the county wants to do that. There are some utilities to take into consideration. There is a 1 inch copper watermain. Both the city and the county must approve the proposal for the planning and design service. The city and the county would each have their own agreement with Schoppe which would be the same agreement. A sound barrier is wanted, and several smaller retaining walls would create a sound barrier. Mike Schoppe will be asked if he will expand the scope of service to include an estimate of what IDOT's basic construction cost would be, or if this is already included in the proposal. This will move on to COW on September 20th 2. In Town Road Program Update—Discussion on Curbs—There has been some concern from residents why there has not been a curb and gutter installed along the roads being improved with the In-Town Road Program. John Kuney, a resident on Colton St., was here for this reason. There was some discussion and to widen the roads to allow for the curb and gutter would make it necessary to cut down some trees. Also the cost for doing this on E. Main, E. Center, W. Center, Colton, and Liberty would be approximately and additional $1,000,000 for just these roads, there are also roads that will be done on the South side of the river. It was thought the city would like to spend the money to get as many roads and storm sewers up to a certain standard as they could before they worried about the aesthetics of the roads. If this were to be added to the project now, the roads would have to be re-engineered, re-sloped, and the roads that have already been completed would have to be redone, and the roads would not be completed before winter. Mayor Prochaska said that at one time there was a Grant available to redo the storm sewers. The grant was based on income and would be based on 75% compliance. The residents were given a survey and when the survey was completed, 25% compliance was not even met. A flat curb or concrete gutter could be installed and would not require regrading to the road,but it still costs extra money with the only benefit being aesthetic. It is not in this contract. This curb would go no deeper than the aggregate shoulders do. This could be looked at down the road. As time goes on and some of the trees die, it could be requested that new trees would be planted further back so the road could be widened without cutting down trees. The narrower right of ways would not leave much of a parkway once the street is widened. This will come back for review at a later date. 3. EEI Consulting Agreement for Fox Road Regional Storm water Study—This came up due to the flooding in Fox Lawn and Fox Glen. This would be a storm water management study for the tributary to Fox Rd. and downstream to the Fox River roughly from Eldamain to Rt. 47. The proposal is for an estimated cost of$33,800 which would be paid for by the developers in this area. It is better to do this study now, while the area is mostly undeveloped, and release rates can be modified if it is found that this is necessary. This will move on to COW. Page 3 of 5 4. Final Acceptance of Street lights in Heartland Circle—Developer's Request—A letter was submitted in March to accept the underground utilities and streetlights in Heartland Circle. The punch list was created for the underground utilities,but the streetlights were overlooked. A burn test was conducted for the streetlights, and the results will be in before the next COW. If there are any punch list issues, they will also be resolved. This will move on to COW. 5. Final Acceptance of all Public Improvements for Heartland Subdivision— Developer's Request—There is an outstanding punch list for this. The developer is concerned that every time the punch list is completed, there are new items added that they were not aware of. They would like to see a full punch list. They are also concerned that this has been going on for so long that the improvements will never be accepted. The developer needs to have a meeting with Joe Wywrot to clear up these issues that Joe Wywrot says still need to be done, and the developer says have already been completed. This will come back to Public Works in September. 6. Public Works Committee—Change of Meeting Date—This was brought up because there is such a long time between the Public Works meetings and the COW meeting Public Works issues are talked about, on average, 4 weeks. There was discussion about the best day to change it to, and the new date will be the first Monday of the month, starting in October. 7. 129 Commercial Drive—Sidewalk Agreement—The delay of the sidewalk will be until the walk is constructed on the adjacent property, when the property is sold, or when the city requests the walk to be constructed. This will move on to COW. Old Business 3. Fox Hill Unit 3 —Additional Parking—The Homeowners Association is willing to deed the parking lot near the Park to the city if the city will construct the same number of parking spaces in the housing area. The new spaces would go into existing parking areas. There was discussion about where the money would come from. Since it is a public park that anyone can use, it was thought that land cash can be used, even if the land cash for that particular area has already been spent. John Wyeth will be contacted to see if this is true, Laura Brown will be contacted to see if there is any land cash available, and if not, Tracy Pleckham will be contacted to see where the money could come from. This will come back to Public Works in September. Additional Business Alderman Wolfer brought up the resident's request for a stop sign study in Sunflower Estates at Walsh Circle and Walsh Dr. For now Yield signs can be put in. The study done at Greenbriar and Walsh did not warrant a stop sign,but possibly because of sight distance, this intersection could be different. New Business 8. Cannonball Run Plaza— Sidewalk Agreement—This will move on to COW. 9. XPAC Sidewalk Agreement—This will move on to COW. Page 4 of 5 10. State Street Water main—IDOT Highway Permit—This is the permit application and resolution for abandoning the water main on Rt. 47 between Newlyweds Rd. and Colonial Parkway. This will move on to COW. 11. Sale of Public Works' Vehicles and Equipment—The results of the bidding will move on to COW. 12. Sod Permits—This is to allow new homes to have a chance to get a new lawn before winter. There will be 60 permits that will allow people to sod and water their lawn available on September 1St. There will be 60 more available on September 11t11 and on September 21St or 22nd it is hoped everyone will be able to water their lawns from 9:00 pm to 12:00 midnight with the even/odd schedule. The permits will be available on a first come, first serve basis with a maximum of 15 permits awarded to any one entity. This will move on to City Council tomorrow night. 13. Emergency Vehicle Pre-Emption Equipment—This is being required of new development to be put on new lights. The city would fund installation and maintenance of the Opticom emergency vehicle pre-emption equipment. This will be established as policy, and the developers have been willing to pay for this. Currently the Fire Protection district is utilizing this equipment, but the Police Department does not want to use it at this time. The IDOT project has 14 of these in the plans; there are approximately 20 in Yorkville. The county currently has 1 in place, and did not charge BKFD for it. This will move on to COW. There was a question about whether or not it would lower the city's insurance premium. Bill Dettmer will be asked if this will make a difference. 14. Cannonball Estates Phase 1 —Letter of Credit Reduction#5—The letter of credit will be reduced to 15%, which is as low as it can go prior to final acceptance. This will move on to COW. 15. Cannonball Estates Phase 2 Letter of Credit Reduction #4—This is also to be reduced to 15%. This will move on to COW. 16. Raintree Village Unit 5—Earthwork Letter of Credit Reduction#1 —This will move on to COW. 17. Menards Commercial Commons—Final Acceptance of Landscaping—The only things on the punch list are the landscaping of the parkway in front of Club 47, and there are some dead trees in front of Kennedy Road. These will be handled as warranty items. This will move on to COW. Old Business 1. Tree Canopy Protection Ordinance—There are some good issues in this document, and some the city does not want to use. A markup will be done and brought back to Public Works in September. 2. Policy to Allow Staff to Approve Letter of Credit Reductions and Accept Public Improvements for Small Developments. - There were some changes the staff recommended. The amount should be raised to $750,000. As an example, the letter of credit reduction for Castle Bank was over$600,000, and there was not a lot of work done on that project. Also, on page 2, paragraphs c and d, the City Administrator should be eliminated. This will move on to COW with the revisions. Page 5 of 5 Additional Business Alderwoman Burd asked Joe Wywrot to bring up a concern a resident at E. Main St. and Colton St. had about the changes in the parkway. Joe Wywrot will contact the resident about this matter. Mayor Prochaska asked if there should be some sort of policy made for the parkway medians. He suggested contacting Harold Oliver about the medians in Countryside, but Eric Dhuse stated the city owns those medians. Mayor Prochaska also said if someone was going to shut down a road in town, he would like someone inspect the detour sign to make sure they are accurate, and visible from both directions. The meeting was adjourned at 9:35 P.M. Minutes submitted by Laura Leppert m t\Ii) 01. t.46(b I ) CITY OF YORKVILLE ^' WATER DEPARTMENT REPORT MONTH JULY 5 4.. 1.17 �� WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 198 23035 4 1393 542 765 12036 TOTAL 35071 CURRENT MONTH'S PUMPAGE IS 10.928,000 GALLONS MORE THAN LAST MONTH l LESS CD "1,639,000 GALLONS MESSES THAN THIS MONTH LAST YEAR DAILY AVERAGE PUMPED: 1.131,000 GALLONS DAILY MAXIMUM PUMPED: 1.581,000 GALLONS DAILY AVERAGE PER CAPITA USE: 117.8 GALLONS WATER TREATMENT' CHLORINE FED: 564 LBS. CALCULATED CONCENTRATION: 1.9 MG/L 0.33 FLUORIDE FED: 535 LBS. CALCULATED CONCENTRATION: MG/L WATER QUALITY' AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION: 1.1 MG/L IMAINTENANCE) NUMBER OF METERS REPLACED: 6 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 ( I NEW CUSTOMERS ' RESIDENTIAL 31 COMMERCIAL 2 INDUSTRIAL/GOVERNMENTAL ICOMMENTS ' 105 E WASHINGTON WATERMAINN BREAK HOLE IN PIPE LOST 100,000 GALLONS OF WATER. 632 HEARTLAND SERVICE LEAK BAD FLARE ON COPPER Ci?c 1V United City of Yorkville Memo o - 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 Telephone: hone: 630-553-4350 ®� l�. `��� . p Fax 630-553-7575 Date: September 22, 2005 To: Public Works Committee From: Traci Pleckham—Finance Director CC: Joe Wywrot—City Engineer Subject: Gawne Lane Improvements—Funding source Should the Committee recommend moving forward on the above listed project, further investigation would need to be done on the funding source. This project was not a budgeted item, however at revised budget time (November or December) Deuchler's proposal should be available, and it can then be researched. `�tiD A�r a United City of Yorkville Memo 800 Game Faun Road EST.ito, T_ ° 1836 Yorkville, Illinois 60560 Telephone. 630-553-8545 o 11-14 Fax: 630-553-3436 Date: September 20, 2005 To: Tony Graff, City Administrator t \ From: Joe Wywrot, City Engineer CC: Traci Pleckham, Finance Director Liz D'Anna, Administrative Assistant Subject: Gawne Lane Improvements Attached find an unsigned copy of the easement document for the sanitary sewer easement along Gawne Lane that we obtained from Dale Woodworth recently. The terms of the easement include the construction of a wateuuain along Gawne Lane from Bruell Street, and then back up to E. Main Street. We are trying to locate a copy of the signed and recorded document to confirm that the terms did not change. Item Nos.6 and 7 in the document obligate the city to construct a roadway along the south side of the lift station site and a watermain along Gawne Lane. The watermain would connect to existing watermains on Bruell Street and somewhere on E. Main Street. None of the engineering or construction for this work is budgeted. We should also dedicate a public right-of-way where the future extension of Wooddale Drive would be located. The city already owns this property, but it is not dedicated as right-of-way. The lift station contract currently nearing completion includes paving a new driveway and restoration of the Wooddale Drive pavement. Because any restoration paving we perform at the lift station would probably be changed and/or damaged when the new roadway is constructed, I recommend that we delete all pavement restoration and driveway paving in this area from the lift station contract. Since the watermain was already supposed to have been constructed by now, I recommend that we hire a consultant immediately to design the road and watermain. Since Walter E. Deuchler Associates already has thorough knowledge of this area, I recommend that we request a proposal from them for this work. We will also need to budget for construction next fiscal year. Please place this item on the Public Works Committee agenda of September 26, 2005 for discussion. 11/23/2004 16:30 FAX 630 553 5. ' DANIEL J. KRAMER Cd 005/017 v STATE OF ILLINOIS COUNTY OF KEND ALL ) • GRANT OF PERMANENT SEWER AND WATER EASEMENT AGREEMENT AND TEMPORARY CONSTRUCTION EASEMENT KNOW ALL MEN BY THESE PRESENTS: THAT the Grantors DALE WOODWORTH AND ALICE WOODWORTH of The United City of Yorkville, of the State of Illinois, in consideration of the sum of Ten and 00/100 Dollars ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged do hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a Forty-five Foot (45') permanent easement for Sewer Main and Water Main over the tract of land designated in the attached Exhibit "A". See attached legal description Exhibit "A". In order to allow for the construction of a Sanitary Sewer Main and Water Main Grantors further agree to grant to the UNITED CITY OF YORKVILLE a forty-five(45') Temporary Construction easement upon the same terms and conditions. Said temporary easement is described in the attached Exhibit "B" and shall be located immediately to the north of the permanent easement as shown on the attached Exhibit "C". Said temporary construction easement shall terminate six (6) months after completed construction of the sewer main and water main. Said grants of easement are made under the additional following terms and conditions: Page 1 of 4 11/23/2004 16: 30 FAX 630 553 5 DANIEL J. KRAMER 0)006/0i7 The Grantor hereby grants the right of ingress and egress to said permanent Sewer Main and Water Main Easement to Grantee. The Grantee herein shall and hereby agrees to: 1. Restore the surface of said permanent easement to the condition thereof existing at the time of entry upon same, and shall leave the surface of such easement level and free of all debris, rocks in excess of two inches (2"), and gravel, and providing a covering of a minimum of eight inches (8") of clean, black, fertile top soil and replace/relocate the small trees that were removed as a result of said construction. 2. Replace all lot lines and property line stakes moved or disrupted in the course of performing work in connection with the purpose of which the easement herein is granted. 3. The Grantee warrants and agrees to keep the real estate conveyed for said easements free and clear of any and all construction lien claims. 4. Grantee shall indemnify and hold Grantors and their mortgagees, successors, and assigns, harmless and defend them, and each of them, from and against any and all claims, actions, damages, liability, losses, expenses and liens, including(but not limited to) reasonable attorneys and other professional fees,arising out of any occurrence causing injury or damage to any person(s) or property,whomsoever and wheresoever, and resulting from or caused by any acts or admissions of grantees, their employees, agents, licensees, contractors, successors and assigns in exercising any of the rights and privileges granted herein. 5. Following completion of construction of facilities described herein, or any other excavation work to be performed hereunder in connection with the exercise of the rights and privileges granted hereby, Grantee shall cause all excavated spoil material to be spread evenly over the area subject to the easement and temporary construction easement and to reasonably level the surface on top of the easement and temporary construction easement leaving a clean black dirt surface of at least eight(8")inches, Grantee shall remove any trees or other debris cleared as a result of construction. In the event the Grantor has sustained any property damages as a result of Grantee's construction activities, Grantee shall reimburse Grantor any expenses or damages incurred. 6. The Grantee will construct, at its own expense a public street west of the existing intersection of Bruell Street and Wooddale Drive south of the .82 acre site, more or less as determined by survey, commonly known as the United City of Yorkville Bruell Street Pump Station Site to the western property line as determined by the Survey prepared for the sale of the United City of Yorkville Bruell Street Pump Station Site. Said roadway shall be designed as an extension of the existing Wooddale Drive and shall provide access to the unsubdivded area depicted on the attached Exhibit"C"west of the United City of Yorkville Bruell Street Pump Station Site_ The paved portion of the extension shall not be closer to Lot 5 than the existing curb adjacent to Lot 5. Page 2 of 4 • 11/23/2004 16: 31 FAX 630 553 5 DANIEL J. KRAMER Z007/017 • 7. Concurrent with the installation of the United City of Yorkville Bruell Street Pump Station, the Grantee agrees to install a sewer line and water line within the easement area and provide three (3) connection stubs for water service and three (3) connection stubs for water service to the three (3) proposed lots proposed by the Grantor on the property west of Brucll Street. That Grantor shall be permitted an ingress and egress easement to the two (2)lots proposed by Grantor in the permanent easement area legally described in the attached Exhibit "A". 8. The Grantee agrees to waive any tap-on or connection fees in connection with the water line and sewer line referenced in Paragraph 7 of this Agreement to the aforementioned proposed three (3) lots. Furthermore, the Grantee agrees to waive the right to recapture fees incidental to the installation of the water line and sewer line and the Bruell Street Pump Station for the unsubdivided land west of Bruell Street and directly west of the .82 acre, more or less per survey, United City of Yorkville Bruell Street Pump Station Site. 9. The Grantee agrees to waive all filing fees incident to the filing, processing and approval of any Annexation, Rezoning and Platting of the aforementioned proposed three lots owned by the Grantor. 10. This easement shall be treated as a covenant running with the land. 11. This easement shall be binding upon the successors,heirs, and assigns of each party hereto. • Page 3 of 4 11/23/2004 16:31 FAX 630 553 E DANIEL J. KRAMER Z008/017 IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals this day of , 2004. GRANTORS; Dale Woodworth Alice Woodworth Subscribed and sworn to before me, • , A.D. 20 NOTARY PUBLIC Accepted: CITY: THE UNITED CITY OF YORKVILLE BY: Attest: Date: Prepared by and Return to; Law Offices of Daniel J. Kramer 1107A S.Bridge St. Yorkville, IL 60560 (630) 553-9500 Page 4 of 4 *`� o ��r o United City of Yorkville Memo 800 Game Farm Road EST 14 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 09 Fax: 630-553-3436 Date: September 19, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer L-)5'5 CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: River's Edge Unit 1 —Letter of Credit Attached find a letter from West Suburban Bank notifying us that the letter of credit for River's Edge Unit 1 will expire on December 1, 2005. I called Dick Stanciu at Windham Homes and told him that the city will need to call the Letter of Credit if it is not renewed. There is a short punchlist for this development but it has not been completed. I recommend that we begin the process of calling the letter of credit should that become necessary. Please place this item on the Public Works Committee agenda of September 26, 2005 for discussion. 111:1-1IIIEST SUBURBAN BANK September 16, 2005 City of Yorkville 800 Game Farm Rd. Yorkville IL 60560 Re: Letter of Credit 1439 S & K Development LLC To Whom It May Concern: The above referenced letter of credit will expire on December 1, 2005. This letter will serve as your notice as required by the original letter of credit. If you have any questions please contact the undersigned at 630-652-2302. Sincerely, CL,6(66 Debbie Crowley Vice President Commercial Loan Operations 717 S.Westmore-Meyers Rd., Lombard, IL 60148 (630) 652-2000 Fax (630) 629-0279 MEMBER FDIC w Cir a United City of Yorkville Memo ,,, 1` 800 Game Farm Road EST.% '° °` 1836 Yorkville, Illinois 60560 ` Telephone: 630-553-8545 -4911:V4,42,- (5° Fax: 630-553-3436 Date: September 20, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer 6v-a4S----- CC: Liz D'Anna, Administrative Assistant Traci Pleckham, Finance Director Subject: 2005 Joint & Crack Filling— Change Order#1 Attached find one copy of proposed Change Order No. 1 for the referenced project. This change order, in the amount of a $3,330.63 increase, is the final balancing change order for this project. This year's crack filling project was initially planned for the streets in Cannonball Estates, Kylyn's Ridge Unit 1, Longford Lakes and the streets surrounding the Jewel store, River's Edge south of the RR tracks, Colonial Parkway, parts of Sunflower Estates, and Country Hills Unit 1. As work progressed, we saw that the quantity of material being used was less than projected. This presented an opportunity to include additional streets in the project without exceeding the appropriated amount of MFT funds. Consequently, we directed the contractor to route and fill the edge of pavement on all of the streets in the Heartland subdivision. The MFT appropriation resolution we passed several months ago is in excess of the final contract amount, so we will not need to appropriate additional funds. Please place this item on the Public Works Committee agenda of September 26, 2005 for consideration. UNITED CITY OF YORKVILLE 2005 Joint&Crackfilling Change Order No. 1 (FINAL) SKC Construction, Inc. Date: 19-Sep-05 PO.Box 503 West Dundee, Illinois 60118 Awarded Final Difference in No. item Quantity Quantity Difference Unit Unit Price Cost 1 Crackfilling 29393 32940 3547 FT $0.939 $3,330.63 Total change: $3,330.63 Contract Award Amount: $27,600.03 Plus Previous Change Orders: $0.00 Revised Contract Amount: $30,930.66 Recommend for Approval: Date: `11I 1`"110 S' City of'Okville Approved: Date: Aurora Blacktop, Inc. Approved: Date: City of Yorkville $`��o �� ro United City of Yorkville Memo '" 800 Game Farm Road EST kw1836 Yorkville, Illinois 60560 --------- Telephone: 630-553-8545 .p ` %,%-, Fax: 630-553-3436 Date: September 21, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: Traci Pleckham, Finance Directo Liz D'Anna, Administrative Assistant Subject: Sidewalk Replacement— 108 W. Ridge Street Attached find a request from the resident at 108 W. Ridge Street for the city to reimburse him for a section of public sidewalk in front of his property. Recently we approved a change in our sidewalk replacement policy to budget$2500 towards replacement of walk where individual homeowner's perform the work. I concur with the work done and reimbursement in the amount of$570.24. Please place this item on the Public Works Committee agenda of September 26, 2005 for approval. I would also ask the committee for direction to see if reimbursements of less than $1000 can be approved by staff as long as sufficient funds are available. JZ' it O United City of Yorkville Memo vl , T 800 Game Faun. Road EST.kV y1836 Yorkville, Illinois 60560 Telephone: 630-553-8528 011i„Vit` 0 Fax: 630-553-3436 -1<L E 0>l Date: August 30,2005 To: Joe Wywrot, City Engineer j/ From: Jennifer L.Fischer, Engineering Assistant ` Subject: 2005 Sidewalk Replacement Program/Payment Request Richard Hart of 108 West Ridge Street has replaced the majority of public walk in front of his home, and submitted an invoice for 60% City reimbursement of the$1400 costs incurred,per our 2005 program specifications. Following past years' procedures, I have calculated the 60%reimbursement on both Mr. Hart's figures and the City's costs for the same replacement, which is the 2004 cost of$3.84/SF (for quantities over 50/SF and less than 200/SF) rounded up to the nearest$0.25/SF for inflationary costs.Please see below: Mr. Hart's costs are for 14-4' replacement squares,total cost=$1400.00 at 60%=$840.00 reimbursement City-inspected costs are for 59.4' x 4' replacement sidewalk x$4/SF=$950.40 at 60%=$570.24 reimbursement. The City's policy is to reimburse the homeowner for the lower of the two calculated costs. I would ask that reimbursement in the amount of $570.24 to Richard Hart be placed on the next Public Works Agenda for consideration; thank you. Richard Hart 108 West Ridge Street PO Box 446 Yorkville, Illinois 60560 Phone Number: 630-546-1666 United City of Yorkville Engineering Department c/o Jennifer Fischer 800 Game Farm Road Yorkville, Illinois 60560 August 22, 2005 Ms. Fischer: This is an invoice for the replacement of fourteen (14) sections of sidewalk in front of my residence located at 108 West Ridge Street, Yorkville. The total cost was 81400.00 or 8100 per section. Thank you very much for your assistance in this matter. Respe Ily submitted, / Richard Hart I1 ,,, SII l I I,, id 1il l ji III li i:I I 111 Ii III I„ A?? ' C2L, __5"' --___ V (..7177,,p II iri iii i!, II I b 6 r2 �_� 1 ,I 11 ;l V C2/c?e-7 _ ,, I lil III • i,, ISI i- '7 fDcrUnited Ci of Yorkville Memo 800 Game F Road EST. ~ 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 O .9pFax: 630-553-3436 NtE ‘‘).> Date: September 21, 2005 To: Tony Graff, City Administrator 0 . From: Joe Wywrot, City Engineer CC: Liz D'Anna, Administrative Assistant Subject: Rob Roy Creek Interceptor (Contract 3)—Change Order#1 Attached find a copy of proposed Change Order#1 for the referenced project. This change order, in the amount of a zero dollar increase, is a time extension to March 1, 2006 due to the availability of the sewer pipe. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of September 26, 2005 for consideration. WALTER E . DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630) 897-4651 • FAX (630) 897-5696 AURORA, ILLINOIS 60506 August 26, 2005 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Faun Road Yorkville, IL 60560 RE: Contract No. 3 - Rob Roy Creek interceptor City of Yorkville W.E.D.A. Job #788-04050-01 Dear Joe: Please be aware that during the bidding of the Contract No. 3 Rob Roy Creek Interceptor we were advised by the supplier of PVC DR 25 pipe that the pipe could not be manufactured at the earliest until mid October 2005. Based on this uncontrollable time schedule we are requesting that the City Council approve a time extension of 90 days to Dempsey Ing, Inc's contract for the installation of the interceptor. The completion date of the entire work is slated for February 26, 2006 as shown on the attached Change Order No. 1. Should you have any questions or require additional information, please contact the undersigned. Very truly yours, WALTER E. DEUCHLER ASSOCIATES, INC. Philip•- F. Moreau, P.E. PFM/mw Encl. cc: Ralph Pfister, YBSD, w/Encl. • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing 08/26/2005 10: 12 FAX 16303655802 DEMPSEY ING INC Z002 AUG,26.2025 12:55PM WALTER DEUCHLER INC NO.55E F."Li� CHANGE ORDER Order No. 1 Date 8-25-OS Agreement Date: NAME OF PROJECT: ROB ROY CREEK INTERCEPTOR. CONTRACT 3. YORKVTT,LE, ILLNIOS OWNER: LTNITT D Q.TY Q'YORKVILU,ILLNOIS CONTRACTOR: PEMPSTY"LN.JG, The following changes are hereby made to the CONTRACT DOCUMENTS: Justification: Time e.xte_n'iqn die. to avai.lab 1i.ty of sewer pipe . $:e.e a,ttachme.nt ._ Change to CONTRACT PRICE: $0.. 0 0 Original CONTRACT PRICE: $ 1 . 9 7 5.. 6 31 . 0 0 Current CONTRACT PRICE adjusted by pr.viaus CIiANGE ORDER$ 1 , 9 7 5 , 6.31 . 0 The CONTRACT PRICE due to this CI3ANGE ORDER will be (increased) (decreased) by s 0 , dO - The new CONTRACT PRICE including this CHANGE ORDER will be $ 1 , 9.7 5 , 6 31 ..0 0 Change to CONTRACT TIME: The CONITR4CT TIME will be (increased) (dccicased)by 90 calendar days. The date for completion of all wor. is Pebrcary 28,2006 (Date), Reques jura►���•�� Walter E. Denehler Assoc: - is Accepted i . riga . • Dem.sev Ing,, Inc. Approved by: 08/26/2005 09: 07 FAX 16303655802 DEMPSEY ING INC DEtCHLER 0 002 arftir° DEMPS ING INC Sewer & Water Contractor 601 E. North St.,P.O.Box 127,Elburn,IL 60119 Phone 630-232-7056 •Fax: 630-363-5802 August 26, 2005 Mr. Philippe Moreau Walter E. Deuchler Associates, Inc. 203 Woodlawn Avenue Aurora, IL 60506 Re: Rob Roy Creek Interceptor Contract 3 Yorkville, IL Dear Mr. Moreau: Our supplier for the PVC pipe on this project has infoimed us that delivery of this material is projected for the middle of October at the earliest. Because of the scope of the project we feel it could not be completed by the original date of November 30, 2005, Considering this, we are requesting a ninety day extension to the original date, making the new completion March 1, 2006, We of course will make every attempt for earlier delivery, and look forward to working with you on this project. Sincerely, Bruce Kisser Estimator BK:ba , 8,, ,, ' f° Ciro United City of Yorkville Memo T 800 Game Farm Road EST. ;1836 Yorkville, Illinois 60560 --------------- I Telephone: 630-553-8545 1 ii - ° '1. Fax: 630-553-3436 11<L E N‘'‘' Date: September 21, 2005 To: Tony Graff, City Administrator Oc ------' From: Joe Wywrot, City Engineer CC: Eric Dhuse, Director of Public Works Traci Pleckham, Finance Director Liz D'Anna, Administrative Assistant Jeff Freeman, EEI Subject: Shallow Well Siting Program Attached find a partial copy of a report from Layne GeoSciences on the shallow well exploration efforts that were performed this past summer at various locations around town. The purpose of this work was to identify locations where future shallow wells could be located. Of the four sites investigated, two sites (the Konicek property along W. Galena Road and the MPI South property near the Ron Hill subdivision) show promise of being capable of providing water for a shallow well. EEI believes that it would be worthwhile to conduct a second round of exploration before proceeding to the next step, which would be drilling test holes to confirm the existence of water-bearing sand and gravel deposits. Ideally any additional exploration work would be performed this fall, after the crops are harvested but before the ground freezes. Our existing contract with EEI included funding of the work performed to date. If we want to proceed with additional exploration work, we will need to amend our agreement with them. EEI's email estimates the cost of this additional work to be $12,000 to $15,000, but after further discussing this with Jeff Freeman it appears that looking at three additional sites would cost from $15,000 to $20,000. Please place this item on the Public Works Committee agenda of September 26,2005 for discussion. If the committee wishes to proceed with additional exploration, I will ask EEI to prepare a supplemental agreement, which would be placed on the October 18th Committee of the Whole agenda. If you have any questions regarding this matter, please see me. Page 1 of 1 Joe Wywrot From: Jeff Freeman [jfreeman@eeiweb.com] Sent: Wednesday, September 21, 2005 10:54 AM To: Joe Wywrot Cc: Andrew Deitchman Subject: Shallow Water Well Siting Program Joe- Based on recent evaluations in other communities in the area, rough cost estimates for additional shallow water well siting field work would be as follows: o Phase 2—Additional Geophysical Exploration $12,000—$15,000 o Phase 3—Test Holes (Assume 3 Test Holes) $25,000—$30,000 o Phase 4, 5 & 6—Test Well, Aquifer Pump Test, &Well Abandonment $75,000—$85,000 As discussed this morning, we believe Phases 2 and 3 are the most critical work items to be considered for this fall. If there are good sites that are identified in the Phase 2 and 3 work, and further confirmation makes sense prior to "locking-in" a site on a Preliminary Plan, then it may be appropriate to consider additional funding for Phases 4, 5, and 6 at that time (i.e. developer front funding). For your information, I took a quick look at fees to date within this project number. We currently have about $15,000 in fees logged to it, however, we have not received Layne Western's bill, yet. We are projecting that their costs will be approximately $20,000, which would take us up to the originally budgeted amount of $35,000 (February 11, 2003 Contract). If you have any questions, or comments, please let me know. Jeffrey W. Freeman, P.E. Senior Project Manager Engineering Enterprises, Inc.(EEI) 52 Wheeler Road Sugar Grove, IL 60554 (630)466-9350 (630)466-9380 FAX ifreeman@eeiweb.com ************************************************************************************ This message may contain confidential and/or proprietary information, and is intende only for the person/entity to whom it was originally addressed. The content of this message may contain private views and opinions which do not constitute a formal disclosure or commitment unless specifically stated. If you have received this email in error please notify the sender immediately and do not disclose the contents to anyone or make copies. ** eSafe scanned this email for viruses, vandals and malicious content. ** ************************************************************************************ 9/21/2005 I I REPORT FOR THE TASK 2 GEOPHYSICAL EXPLORATION PROGRAM FOR THE UNITED CITY OF YORKVILLE, ILLINOIS Prepared for: The United City of Yorkville, Illinois and Engineering Enterprises, Inc. I August, 2005 Prepared by: Layne GeoSciences Layne-Western a division of Layne Christensen Company 721 W. Illinois Avenue Aurora, Illinois 60506-2892 k ."10# Daniel M. Pep inski/•.E., P.G. Senior Hydrogeolo_ist �I homas P. Healy, P., 4°- Asst. District Manager Lyne• INTRODUCTION On behalf of the United City of Yorkville (the City) and Engineering Enterprises, Inc. (EEI), Layne GeoSciences is pleased to present this summary report for an electrical resistivity imaging and seismic refraction geophysical survey conducted as part of an ongoing exploration program for a new City well. This survey constitutes Task 2 of the groundwater exploration study. Task 1 of this study, referred to as the Geological Reconnaissance Study, was completed in two phases by Layne-GeoSciences in February 2000 and February 2002. The purpose of the geophysical investigation is to locate sand and gravel deposits that may be extensive and permeable enough to sustain a new high capacity well for the City. IDENTIFICATION OF THE SURVEY AREAS From the results from the two Task I studies, several general areas were identified with better potential for having accumulations of sand and gravel deposits. Based on these findings, EEI and the City identified six potential properties for geophysical exploration. Of these, access was granted to perform the geophysical survey on four of the properties. The four properties on which the geophysical exploration survey was performed are presented on Figures 1 and 2 and consist of the following: 1. The Bristol Bay property adjacent to future City Well 6. 2. The Konicek property located along Galena Road west of W. Beecher Road. 3. The Runge Farm/Bailey Meadows property, southwest of the intersection of Hwy 47 and Base Line Road. 4. The MPI South property located along Immanuel and to the north of Ament Road. DESCRIPTION OF GEOPHYSICAL SURVEYING METHODS Based on the general trends in bedrock depth and unconsolidated deposits in the region, it was determined that two-dimensional electrical resistivity imaging (ERI) and seismic refraction were the most appropriate geophysical exploration methods for this survey. The following paragraphs provide an overview of these geophysical surveying methods. More detailed descriptions of the survey methods are provided in the appendix of this report. Description of the ERI Survey Geological materials differ in their ability to conduct electricity. For example, most types of bedrock and dry sand and gravel deposits are very electrically resistive, while saturated clay is a good electrical conductor. By knowing the general geology of an area and the typical electrical properties of geologic materials, it is possible to use electrical resistivity surveying to distinguish between various geologic materials at the survey area. ERI is an electrical resistivity surveying technique that uses a series of electrodes along a profile line to efficiently collect geoelectrical data. The electrical resistivity imaging survey was conducted using the Advanced Geosciences Inc. (AGI) Super Sting automatic multi-electrode system. Each electrical profile line consisted of 64 electrodes, each spaced at 20-foot intervals. Lyne' DISCUSSION OF RESULTS A total of 5 ERI lines and 1 seismic refraction line were performed for this survey. In general, the data quality was good. Shallow soil conditions were relatively moist, thereby providing a good electrical coupling for the ERI survey, which generally improves the overall data quality. The following subsections of this report provide a detailed discussion of the geophysical survey results and interpretation for each survey area. Plots of the field data and model results'for the ERI lines are presented in Appendix B. Bristol Bay Property Near Proposed City Well 6 Two electrical resistivity imaging lines (i.e. lines RS-1 and RS-2) were surveyed at this exploration area (Figure 4). The two ERI lines were oriented perpendicular to one another in order to improve the accuracy of the data interpretation for this area and to provide better coverage across the available space. The plots of the modeled geo- electrical data for these ERI lines are presented on Figure 2. As presented on Figure 2, the bedrock surface is relatively flat in this area, with an estimated depth to bedrock of approximately 80 to 100 feet, which is generally consistent with logs for nearby wells that were identified in the Phase I Geological Reconnaissance Study. However, the bedrock surface apparently becomes somewhat deeper toward the south along ERI Line RS-2, which suggests that the subtle bedrock valley identified in this area during the Phase I study may be located slightly further south. Across both ERI lines, electrical resistivities of the uppermost approximately 60 feet of unconsolidated deposits were estimated at less than 80 ohm-meters, with intermediate resistivities (between approximately 80 and 140 ohm-meters) between approximately 60 feet and the bedrock surface. These electrical resistivities indicate that approximately 60 feet of clay-rich sediments followed by more silty and/or sandy sediments to the bedrock surface are present along these ERI lines. The thin nature and low resistivity of the deeper sediments (i.e. those beneath approximately 60 feet), combined with the apparent flat bedrock surface indicates that the geologic materials and geologic structure are not conducive to shallow sand and gravel well site development. The higher resistivity values at this location (relative to the other ERI lines performed for this survey) suggests that the uppermost bedrock in this area is likely dolomitic in composition. Well logs from the geologic reconnaissance study agree with this interpretation, indicating that the younger (and more electrically-conductive) Maquoketa Shale Foimation has been eroded away at this site. Konicek Property along Galena Road West of W. Beecher Road. The two ERI lines on this site (i.e. ERI Lines RS-3 and RS-3A) were completed along the southern side of the property, along Galena Road, to minimize damage to the recently- planted crops (Figure 6). From a geologic perspective, this property was selected for geophysical investigation because of its proximity to the apparent bedrock valley identified to the south and east along East Beecher Road in the Phase I Geologic Reconnaissance Study. To be as close as practical to the apparent bedrock valley, RS-3 3 4aqne* began near the eastern property boundary and trended westward, perpendicular to the apparent orientation of the bedrock valley. Similar to ERI lines RS-1 and RS-2, the bedrock surface appears to be relatively flat in this survey area. However, the unconsolidated deposits are apparently more electrically- resistive and bedrock is less resistive, relative to the results from RS-1 and RS-2. The relatively high resistivities of the shallow unconsolidated sediments (in the range of approximately 200 to 500 ohm-meters) in RS-3 and RS-3A are consistent with those of sand and/or gravel deposits and the proximity of the sand and gravel pit to the southeast improves the likelihood that shallow sand and gravel deposits are present in this area. The low resistivity range and depth of the underlying materials suggests that bedrock is approximately 90 to 110 feet deep in this area and is likely consists of the Maquoketa Shale Formation. Runge Farm/Bailey Meadows Property ERI Line RS-4 and seismic refraction Line S-1 were completed on this property (Figure 4). These geophysical surveying lines were positioned to explore across one available lot on the development that is planned for this property. Unfortunately, the available lot was not located within the promising area for sand and gravel well site development identified in the Phase I Geological Reconnaissance Study. The purpose of the seismic refraction survey line was to confirm the depth to bedrock in this area as well as to help to use the ERI results from other areas to identify the bedrock surface in those locations. The results from ERI Line RS-4 and seismic refraction Line S-1 are presented on Figure 7. Based on these results, the bedrock surface is relatively flat to slightly undulating and the depth to bedrock is approximately 80 feet. Above the bedrock surface, resistivities of unconsolidated deposits generally increase with depth from approximately 50 to 120 ohm-meters. The resistivity of shallow unconsolidated materials was near the high end of this range toward the west of RS-4, apparently as a result of drier soil conditions in this area. This range in resistivity is indicative of fine grained and/or clay-rich sediments throughout the unconsolidated zone. The electrical resistivity of shallow bedrock was lower toward the west. This transition in electrical properties suggests that shallow bedrock may be mainly dolomitic toward the east, and becoming more shaley toward the west. MPI - South Property One ERI line (RS-5) was completed toward the south side of this property (Figure 7). This ERI line was positioned toward the north side of this property where the results from the Phase I Geological Study indicated that the potential for sand and gravel deposits was greater. As presented on the interpreted geo-electrical cross section for this ERI line (Figure 8), the bedrock surface appears relatively flat (at approximately 240 feet deep), with slightly deeper bedrock depths being interpreted toward the north side of this line. Since the land surface slopes upward along the northern half of this ERI line, the apparent deeper 4 erne. bedrock depths to the north are likely associated with land surface topography, rather than changes in bedrock surface elevation. ISimilar to previous ERI lines, it appears that unconsolidated materials along line RS-5 are predominantly composed of silt and/or clay-rich materials (i.e. resistivities of less than 100 ohm-meters), with sandier sediments (with resistivities in the range of 120 to 150 ohm meters) near the bedrock surface. Deep unconsolidated sediments with the highest resistivities are located approximately mid-way along RS-5. The presence of these apparent higher resistivity materials is promising, considering that local domestic well logs in this area report the presence of sand and gravel deposits above the bedrock surface ECONCLUSIONS AND RECOMMENDATIONS In general, the results from this geophysical survey are somewhat promising. The �'1I interpretation of the data suggests that accumulations of sand and gravel deposits may be present on the Konicek property at ERI Lines RS-3, RS-3A and on the MPI— South Property at ERI Line RS-5. However, the results from the Runge Farm/Bailey Meadows ir and Bristol Bay properties were not as promising. The results from ERI Lines RS-3 and RS-3A suggest that sand and gravel deposits are C likely present throughout the area. However, bedrock appears to be relatively shallow (i.e. approximately 90 to 110 feet deep across the surveyed areas) and logs for several nearby domestic sand and gravel wells report static water levels on the order of 30 to 40 feet below land surface. Consequently, Layne recommends that test hole drilling in these areas focus on locations where apparent sand and gravel deposits coincide with areas where the bedrock surface appears to be deepest. Four potential test hole locations have Ibeen identified on Figure 7 and are numbered from 1 to 4, based on their recommended priority. Potential test hole locations 1 and 2 are at approximately 420 feet along RS-3 and 880 feet along RS-3A, respectively. These sites are given higher priority because they are located within the central part of the ERI lines, where data quality is generally better and our confidence in the data interpretation is higher. Potential test hole locations 3 and 4 are also locatedinpromising areas,but are nearer to one end of their respective ERI lines. Upon installing test holes at locations 1 and 2, we recommend coordinating with the City and EEI to discuss whether additional test hole drilling at sites 3 and 4 is 0 prudent. As discussed in therecedin p g sections ons of this report, the results from ERI Line RS-5 0 suggest that relatively extensive sand and gravel deposits may be located above the bedrock surface at the MPI-South Property. The presence of deep sand and gravel deposits is also reported in logs from local domestic wells in this area. However, many 0 of these well logs also indicate that the static water level in these sand and gravel deposits is on the order of 150 feet deep. As presented on Figure 9,the recommended test hole location is located at approximately 580 feet along ERI Line RS-5, where thicker and 0 more electrically-resistive sand and gravel deposits appear to be present. One encouraging factor for this area is the thick accumulation of clay-rich deposits near the ground surface. These shallow apparent clay-rich materials should provide a good - 6 5 4a31n8 :- environmental buffer from agricultural chemicals and other potential surface contaminants. It is imperative that good, representative soil and groundwater samples be collected during the exploratory drilling program to identify the most permeable formation materials and favorable groundwater quality. Therefore, we recommend that the test holes be drilled using the dual wall reverse circulation (DWRC) method. The DWRC method allows for accurate sampling through all types of unconsolidated materials (sand, clay, gravel and boulders). In addition, water samples can be collected from selected depth intervals for field analysis. If appropriate, the test holes can be readily converted to monitoring wells by advancing overshot pipe and then constructing the wells inside the pipe. During installation of the test holes, unconsolidated materials should be continuously logged and sampled in 5-foot increments. Because of the agricultural use of these and neighboring properties, we recommend collecting formation water samples during the test hole drilling process from zones with promising geologic materials. The water samples should then be analyzed for nitrates, iron and manganese. The soil samples will be evaluated by one of our hydrogeologists to identify the most permeable formation materials and the test hole water sampling results will be reviewed to estimate the local groundwater quality. Also, Layne can sieve selected samples to aid in selecting the location with the best potential for sustaining a high capacity sand and gravel well. If the results from the exploratory test hole program are promising, we recommend that a test well be installed and tested at the most promising site. The purpose of the test well is to estimate the sustainable productivity and water quality associated with the aquifer and to obtain information needed to design a permanent municipal well. 6 4agne' in jig AI ill ElII 11111 I k�' , k, •� ,,, • t.: Base Lin t � e Road � �: ff r f t � ilii y ` k ,•1'.•-.-----#. • r _ , .g ,1 a g Konicek Property ' • ' ,,,'. : '..(2.: : ',, ' ' '' 1 `' ' , , I wr ,,.,T„„R$}3� ,, cek7 , „ --". v SQ/en4,po r • o i __________ / , ,? ,141.:* of : , , Approximate Scale: coo Alp, = 1000' Layne-GeoSciences Figure 6 - Locations of ERI Lines LEGEND a division of Layne Christensen Company on the Konicek Property W229 N5005 DuPlainville Road ERI Line Pewaukee,WI 53072 Yorkville, Illinois (262)246-4646 "Ill 1411,4 �, 1111 all al 1 �i •r_istil Si air ,, ,:'==,,:.•77-...„-..fi x�tky ; i4. r�Mr illiF • a.46� :A ' j eb 5V .M' �'a x '`, �*ry• • • . •«` � a + ..,...J� tx� 9" ' ¢'' 1 �.'. 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Layne-GeoSciences Figure 9 - Location of ERI Line LEGEND a division of Layne Christensen Company on the MPI - South Property W229 N5005 DuPlainville Road ERI Line Pewaukee,WI 53072 Yorkville, Illinois (262)246-4646 Ni x)41 q `,c ,r) CST o United City of Yorkville Memo _, *fig..0 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 • Telephone: 630-553-8545 Pel '-'': ' 4 I. _ o Fax: 630-553-3436 SLE XVI' Date: September 21, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: Fox Hill Unit 7 —Water& Sanitary Recapture Agreement Attached find a letter from Marvin DeLahr responding to my memo of May 23, 2005 regarding the water and sewer recapture for Fox Hill Unit 7. I concur with most of the explanations that Marvin has offered. There are some policy and legal questions that should be considered regarding soft costs and the lift station: • Engineering costs—The basic watermain design was provided to the developer with my first set of review comments on the preliminary plan. Any revisions since then were minor, and would have been required regardless of pipe size. The lift station location was changed to the south end of the site. Once again, this issue was raised in my first set of review comments on the preliminary plan, before any detailed engineering was performed. Design criteria regarding the sewer size and profile, as well as lift station capacity were provided to the developer by YBSD. Engineering for the lift station itself was performed by the lift station supplier (Metropolitan Pump), and that cost included in the purchase price of the lift station. Consequently, I do not recommend that engineering costs be included in the recapture agreement. • Supervision and Overhead Costs—This issue is similar to Engineering costs. It doesn't cost more to supervise the construction of a larger water rain versus a smaller wateuuain. Another difficulty is documenting the cost of claimed supervision and overhead costs. There is also a large degree of variability in the percentage requested; for instance the Heartland developer had requested 7.5% overhead and supervision, while the Fox Hill developer is requesting 20%. • Legal costs —This is a practical issue of quantifying the cost. Can we accept a ballpark estimate? • Marvin is asking that the lift station recapture be based on Fox Hill's percentage of use. Past recaptures in Yorkville have been based on construction changes (oversizing a pipe or deepening a sewer) required to accommodate additional properties, and not on percentage of use. Since Fox Hill needed a lift station for it's sanitary service, the recapturable amount should be limited to the additional cost of larger pumps, motors, etc. • Marvin has stated that the city set a precedent by approving an earlier recapture agreement for Fox Hill that included the items mentioned above, and that the Fox Hill Unit 7 recapture should merely be considered as a supplement to the earlier recapture with the same Willis. John Wyeth should comment on all of these issues prior to the city council approving a recapture document. Please place this item on the Public Works Committee meeting of September 26, 2005 for discussion. DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone: 708-479-1306 Fax: 708-479-6537 Cell:815-791-6167 19250 EVERETT LANE,SUITE 101 MOKENA, IL 60448 Email : mdelahr@sbcglobal.net August 9,2005 United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Attention: Joe Wywrot Re: Fox Hill Unit 7—Water and Sewer Recapture Dear Joe, Enclosed please find a revised calculation spreadsheet for the Fox Hill Unit 7 recapture. The revised calculations are based upon the actual costs we incurred from the contractors to install the improvements.In your letter dated May 23, 2005 you made a couple of references to"the approved engineer's estimate"being used for the calculations.I disagree with this interpretation for two reasons. First, recapture is repayment for costs paid out by the developer for the over- sizing or extension of infrastructure,which will benefit property other than that of the developer. The recapture amount should be based upon actual dollar amounts(whenever actual costs exist) not an"estimate". Second,the method of calculations must be consistent.You want us to use the approved engineer's estimate for items such as the cost of valves.However,I'm sure you wouldn't want us to use the approved engineer's estimate for the lift station,which is $125,000.00 instead of the actual cost of$90,493.00. I will offer an explanation for each item listed on the spreadsheet: Sanitary Sewer • The first item listed is the cost difference between 8"and 10" sanitary sewer. The approved engineer's estimate for 8"sanitary sewer is$20.00 to $22.00 per ln.ft. depending on depth. The approved engineer's estimate for 10" sanitary sewer is $24.00 to $28.00 per ln.ft.depending on depth. Our contractor installed the 8" sanitary sewer for $15.00 per ln.ft. and the 10"sanitary sewer for$20.00 per ln.ft. The cost difference of $5.00 for the 924 ln.ft.that was installed amounts to$4,620.00. • The second item listed is the 6"force main.In a letter dated May 23,2005 you stated the entire length of 6' force main should be eligible for recapture. The approved engineer's estimate for 6"force main is$21.00 per ln.ft. Our contractor installed the 6"force main for$22.00 per ln.ft.The cost for the 941 ln.ft. installed amounts to $20,702.00. • The third item listed is for dewatering for sanitary line due to depth. The sanitary sewer was installed at a lower elevation so depth was available for future extensions. The dewatering was needed as a result.This is an actual cost incurred for dewatering the gravity flow section of the sanitary sewer. Copies of the paid invoices are enclosed. • The fourth item listed is the construction staking done for the dewatering. This too is an actual cost incurred for dewatering the gravity flow section of the sanitary sewer. • The fifth item listed is the lift station.You and I disagree on the method of recapture calculations for this item. The approved engineer's estimate for the lift station is D.C.S. 1 $125,000.00. The actual installed cost was $90,493.00 ($105,368.00 including the wiring listed as item number six). Pete Huinker of Smith Engineering has calculated the Fox Hill Unit 7 development will only use 14% of the capacity of the lift station that was required by the City. In our original recapture request dated February 7, 2005 we had requested recapture based upon the 14%usage. In your letter dated April 18, 2005 you stated"Recaptures we have approved in the past have been based on oversizing of facilities or for constructing sewers deeper in the ground. For the lift station,the recapture would be for the additional cost of larger pumps,motors,the generator, and perhaps forcemain."You requested we determine the size and cost of a lift station that would serve only the Fox Hill Unit 7 development and then calculate the difference in cost for the recapture. We did that and it was reflected in our April 27, 2005 recapture spreadsheet.However, in the enclosed revised spreadsheet you'll note that we are still asking for the original amount. This is 86% of the installed price of$90,493.00.Fox Hill will only be using 14% of the lift station's capacity and we believe it is unfair to burden us with the bulk of the cost.The future developments that tie onto this system will be using the remaining 86% of the capacity and the recapture provisions of the Municipal Code contemplate that those benefited property owners pay recapture for such usage. • The sixth and final item listed in the sanitary sewer section is the electrical wiring for the lift station. The reasoning used for the lift station recapture applies to this item also. We paid$14,875.00 to have the lift station wired and it should be added to the cost of the lift station installation. 86% of the total equals $12,792.50.A final waiver of lien from Phillips Electric is enclosed. Water Main • The first item listed is the cost difference between 8" and 16"water main.The approved engineer's estimate for 8"water main is $23.00 per ln.ft. The approved engineer's estimate for 16"water main is $47.00 per ln.ft.Our contractor installed the 8"water main for$22.00 per ln.ft. and the 16"water main for$40.00 per ln.ft. The cost difference of$18.00 for the 1,628 ln.ft. that was installed amounts to $29,304.00. • The second item listed is the cost difference between a 16"x 6"tee and a 8"x 6"tee used in the installation of the fire hydrant on the oversized 16"water main_ These tees are not listed separately in the approved engineer's estimate. They were included in the fire hydrant line item. Our contractor's price for each 16"x 6"tee is $1,200.00. Our contractor's price for each 8"x 6"tee is $500.00. The cost difference of$700.00 for each of the five tees that were installed amounts to$3,500.00. • The third item listed is the difference between a 16"valve with a 5' diameter vault and an 8"valve and valve box. The approved engineer's estimate for the 16"valve with a 5' diameter vault is $3,500.00 each. The approved engineer's estimate for the 8"valve and valve box is $950.00 each. Our contractor installed the 16"valve with a 5' diameter vault for$6,100.00 each. Our contractor installed the 8"valve and valve box for$1,050.00 each. The cost difference of$5,050.00 for each of the five valves that were installed amounts to$25,250.00. • The fourth item listed is the difference between a 16"x 8"tee and an 8"x 8"tee.The approved engineer's estimate for the 16"x 8"tee is $700.00 each.The approved engineer's estimate for the 8"x 8"tee is $300.00 each. Our contractor installed the 16"x 8"tee for$1,200.00 each. Our contractor installed the 8"x 8"tee for $500.00 each. The cost difference of$700.00 for each of the four tees that were installed amounts to $2,800.00. 2 • The fifth and fmal item listed in the water main section is the difference between a 16"x 16"tee and an 8"x 8"tee. The approved engineer's estimate for the 16"x 16"tee is $1,000.00 each. The approved engineer's estimate for the 8"x 8"tee is$300.00 each. Our contractor installed the 16"x 16"tee for $1,350.00 each. Our contractor installed the 8"x 8"tee for$500.00 each. The cost difference for the one tee that was installed amounts to $850.00. Note: I have enclosed a copy of a letter from S&K Excavating&Trucking,Inc. stating the unit prices charged for the installation of the above listed sanitary sewer and water main items in Fox Hill Unit 7. The proposal and final waiver of lien from S&K are for total costs only and weren't broken down to individual items. I had asked S&K to supply us with the unit prices used for the project so I could calculate the cost of the recapturable items. Miscellaneous • The first item listed is engineering fees. This recapture is an amendment to the recapture agreement already in place for the remainder of Fox Hill. There was a precedent set by that agreement as far as the engineering recapture is concerned.I disagree with your statement that the recapture items did not require any additional engineering. The routing of the 16"watermain thru the subdivision required changes to the plans. There were changes to the plans for relocating the lift station and making the changes for lowering the sanitary system must also be taken into consideration.In addition there has been substantial time spent by the engineer doing the recapture calculations.I contacted Pete Huinker at Smith Engineering Consultants. He estimated the additional engineering at $1,500 and the recapture calculations at$2,500.This amount will change if they need to supply more information. SEC will provide documentation at the time of final approval. • The second item listed is attorney fees.I contacted our attorney,Robert Gamrath III with Quarles and Brady, and asked for an estimate of cost to resolve the recapture issue.Mr. Gamrath researched the time spent already and approximated the hours that may be needed to settle this matter.He gave me the dollar amount of$10,000.00. This figure will of course be higher or lower depending on how long the recapture discussions carry on. After the matter is resolved,Quarles and Brady will provide documentation on their billing. • The third item listed is the 0.03% City review fee.In your May 23,2005 letter you agreed this fee was recapturable but it should be based on the approved engineer's estimate of cost. We agree with this and have calculated the amount accordingly. Enclosed is a"City Review Fee Recapture Worksheet". The final calculation on the worksheet is $5,702.83. • The fourth and fmal item listed under the miscellaneous section is supervision and overhead. I disagree with the exclusion of the supervision and overhead costs.Mr. Dresden and I spent many hours overseeing the engineering changes,dewatering,and installation procedures. There also has been substantial time spent compiling the recapture information. The original approved Fox Hill recapture agreement has a line item titled"Overhead and Site Supervision"which is calculated at 20% of the total costs of the sanitary sewer and water main recapture items. This is shown on page 2 of the summary sheets compiled by Compass Consulting Group (enclosed).Using that same computation, our supervision and overhead amount would be $51,604.88,which is 20% of$258,024.40. 3 Since this is an amendment to the existing Fox Hill Recapture Agreement I am asking our attorney, Mr. Gamrath,to handle the rest of the negotiations.Please feel free to call Mr. Gamrath or me with any questions or comments you may have. Thank you for your attention to this matter. Sincerely, 1 arvin DeLahr Cc: Mr. Paul Dresden Mr. Robert Gamrath Mr. Tony Graff Mr. John Wyeth Mr. Pete Huinker • 4 FOX HILL - UNI TT RECAPTURE 8/9/2005 'DESCRIPTION = QUANTITY UNIT `UNIT PRICE _ TOTAL PRICE Sanitary Sewer difference between 8" and 10" sanitary sewer 924 In.ft. $5.00 $4,620.00 6" force main 941 In.ft. $22.00 $20,702.00 dewatering for sanitary line due to depth 1 lump sum $79,581.90 $79,581.90 survey for dewatering 1 lump sum $800.00 $800.00 lift station - $90,493.00 minus the 0.14% Fox Hill capacity 1 lump sum $77,824.00 $77,824.00 wiring of lift station - $14,875.00 minus the 0.14% Fox Hill capacity 1 lump sum $12,792.50 $12,792.50 Total of Sanitary Sewer Recapture Items = $196,320.40 Water Main difference between 8" D.I.P. and 16" D.I.P. water main 1628 In.ft. $18.00 $29,304.00 difference between 16"x 6" tee and 8"x 6" tee (for fire hydrants) 5 each $700.00 $3,500.00 difference between 16"valve w/5' diameter vault and 8" gate valve & box 5 each $5,050.00 $25,250.00 difference between 16"x 8" tee and 8"x 8" tee 4 each $700.00 $2,800.00 difference between 16"x 16" tee and 8"x 8" tee 1 each $850.00 $850.00 Total of Water Main Recapture Items = $61,704.00 Miscellaneous — --- -------------------- (estimated) Engineering Fees = $4,000.00 (estimated)Attorney Fees = $10,000.00 (recapture on 0.03% City review fee) City Fees = $5,702.83 (0.20% of sanitary sewer and water main recapture items) Supervision and Overhead = $51,604.88 Total of Miscellaneous Fees = $71,307.71 Summary Total of Sanitary Sewer Recapture Items = $196,320.40 Total of Water Main Recapture Items = $61,704.00 Total of Miscellaneous Fees _ $71,307.71 TOTAL RECAPTURE COSTS - $329,332.11 Page 1 of 1 Ni);'• to to o A United City of Yorkville Memo , , , T 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 - Telephone: 630-553-8545 , i1, 0 Fax: 630-553-3436 .741-E X\'‘' Date: September 21, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: Castle Bank—Letter of Credit Nos. 606 & 607 Reduction No. 1 Attached find a request from Castle Bank requesting reductions for the two letters of credit established to guarantee completion of sitework. I have reviewed the request and concur with the amount of work completed to date. Castle Bank's engineer has requested that the letter of credit be reduced to 0% for completed items. While this may be allowable for private work items that will not be accepted for ownership by the city, we should treat public work items according to our subdivision control ordinance. That ordinance allows the letter of credit to be reduced to 15% of the value of the item, and only allows further reductions upon acceptance of that item for ownership by the City Council. I recommend that Letter of Credit No. 606, established for earthwork and erosion control, be released. I recommend that Letter of Credit No. 607, established for the balance of the sitework, be reduced by the amount of$357,795.40. The remaining amount of that letter of credit would be $77,672.05. Please place this item on the Public Works Committee agenda of September 26, 2005 for consideration. 21-Sep-05 Letter of Credit/Bond Reduction Subdivision: Castle Bank Reduction No. 1 Letter of Credit # 606 Site Dev. Permit Substantially Approved Req. Amt complete for New amount Amount for Item Eng. Est. for LOC/Bond current reduction for LOC/Bond current reduction Erosion Control $119,560.00 $131,516.00 $119,560.00 $0.00 $131,516.00 Earthwork $2,670.00 $2,937.00 $2,670.00 $0.00 $2,937.00 Totals $122,230.00 $134,453.00 $122,230.00 $0.00 $134,453.00 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. 2) Work items not to be accepted for ownership by the city may be reduced to 0% upon completion of punchlist. 21-Sep-05 Letter of Credit/Bond Reduction Subdivision: Castle Bank Reduction No. 1 Letter of Credit# 607 Supplemental - Site Work Substantially Approved Req. Amt complete for New amount Amount for Item Eng. Est. for LOC/Bond current reduction for LOC/Bond current reduction Site Demolition $20,110.00 $22,121.00 $20,110.00 $0.00 $22,121.00 Sanitary Sewer $57,300.00 $63,030.00 $57,300.00 $8,595.00 $54,435.00 Watermain $30,094.00 $33,103.40 $30,094.00 $4,514.10 $28,589.30 Storm Sewer $16,989.00 $18,687.90 $16,989.00 $0.00 $18,687.90 Paving $181,908.50 $200,099.35 $171,244.50 $37,417.08 $162,682.28 Miscellaneous $89,478.00 $98,425.80 $75,031.50 $27,145.88 $71,279.93 Totals $395,879.50 $435,467.45 $370,769.00 $77,672.05 $357,795.40 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. 2) Work items not to be accepted for ownership by the city may be reduced to 0% upon completion of punchlist. REMPE-SHARPE & Associates, Inc. Principals CONSULTING ENGINEERS W. R. Gain, P.E. 324 West State Street—P.O. Box 32 J. Bibby, P.E., S.E. Geneva, Illinois 60134-0032 D. A. Watson, P.E. Phone: 630/232-0827—Fax: 630/232-1629 E. Rempe, P.E. J. Sparber, P.E. September 7, 2005 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Attn: Mr. Joseph Wywrot Re: New Castle Bank Facility Letter of Credit Reduction Request File: YRK-04 Dear Mr. Wywrot: On behalf of Castle Bank, Rempe Sharpe & Associates is requesting a reduction in the Letter of Credit from $569,920.45 to $79,921.45. Detailed information regarding the estimated and completed quantities for the project is provided as an attachment to this correspondence. Please feel free to contact me at 630-232-0827 ext 16 with any questions regarding the enclosed. Sincerely, REMPE-SHARPE AND ASSOCIATES, INC. BY: fames E'. Sparber P.E. JES P.C. Mr. Stan Free, Castle Bank — Yorkville Mr. Joe Winkelmann, Larson & Darby — Rockford LETTER OF CREDIT REDUCTION REQUEST NEW CASTLE BANK FACILITY-YORKVILLE,ILLINOIS September 7,2005 Item# Item Description Quantity Units Unit Price Extended Quantity Value Price Completed Completed 1 Pavement Removal&Dis•osal 5364 SY $2.50 $ 13,410.00 5364 $ 13,410.00 2 Removal of Combination Concrete Curb&Gutter 2600 LF $2.00 $ 5,200.00 2600 $ 5,200.00 3 Tree Removal 1 LSUM $1,500.00 $ 1,500.00 1 $ 1,500.00 SITE DEMOLITION TOTAL $ 20,110.00 $ 20,110.00 4 Earth Excavation and Haul-off 6300 CY $18.00 $113,400.00 6300 $113,400.00 5 Furnish and Place Topsoil 1760 SY $3.50 $ 6,160.00 1760 $ 6,160.00 EARTHWORK TOTAL $119 560 00 $ 119 560 00 I • • 6 Sanitary Sewer,6"PVC,SDR-26 100 LF $20.00 $ 2,000.00 100 $ 2,000.00 7 Sanitary Sewer,8"PVC,SDR-26 1900 LF $22.00 $ 41,800.00 1900 $ 41,800.00 8 Sanitary Manhole,TY-A,48"W/Frame and Lid 3 EA $1,500.00 $ 4,500.00 3 $ 4,500.00 9 Trench Backfill 500 CY $18.00 $ 9,000.00 500 $ 9,000.00 SANITARY IMPROVEMENTS TOTAL $ 57,300.00 $ 57,300.00 D. WATERMAIN IMPROVEMENTS , • • - .. 10 6"Water Service(DIWM) 127 LF $22.00 $ 2,794.00 127 $ 2,794.00 11 8"Water Main(DIWM) 555 LF $26.00 $ 14,430.00 555 $ 14,430.00 12 Fire Hydrant Assembly 2 EA $1,500.00 $ 3,000.00 $ - 13 6"RS Gate Valve in 4'Dia Vault 2 EA $1,800.00 $ 3,600.00 2 $ 3,600.00 14 8"RS Gate Valve in 4'Dia Vault 1 EA $2,000.00 $ 2,000.00 1 $ 2,000.00 15 8"RS Gate Valve w/Tapping Sieve in 4'Dia Vault 1 EA $2,500.00 $ 2,500.00 1 $ 2,500.00 16 12"Line Stop 1 EA $1,500.00 $ 1,500.00 1 $ 1,500.00 17 Trench Backfill(CA-6) 15 CY $18.00 $ 270.00 15 $ 270.00 WATERMAIN IMPROVEMENTS TOTAL $ 30,094.00 $ 27,094.00 18 Storm Sewer,6"HDPE 224 LF $12.00 $ 2,688.00 224 $ 2,688.00 19 Downspout Collection Assembly 5 EA $100.00 $ 500.00 5 $ 500.00 20 Storm Sewer,12"RCP,CL-4 129 LF $19.00 $ 2,451.00 129 $ 2,451.00 21 Manhole,TY A 4'Dia w/TY 1 Frame&Closed Lid 1 EA $1,200.00 $ 1,200.00 1 $ 1,200.00 22 Manhole,TY C 3'Dia w/TY 1 Frame&Open Lid 1 EA $1,200.00 $ 1,200.00 1 $ 1,200.00 23 Catch Basin,TY C 4'Dia w/TY 1 Frame&Open Lid 2 EA $1,200.00 $ 2,400.00 2 $ 2,400.00 24 Existing Manhole to be Adjusted 1 EA $250.00 $ 250.00 1 $ 250.00 25 Trench Backfill(CA-6) 350 CY $18.00 $ 6,300.00 350 $ 6,300.00 STORM SEWER IMPROVEMENTS TOTAL ' $ 16,989.00 $ 16,989.00 PAVING IMPROVEMENTS - 26 Traffic Control 1 LS $5,000.00 $ 5,000.00 1 $ 5,000.00 27 Fine Grade Subgrade,1'B/C to 1'B/C 7375 SY $1.10 $ 8,112.50 7375 $ 8,112.50 28 Cont.Reinf B6.12 Curb&Gutter(Includes Aggregate Base Course for Curb 1690 LF $12.00 $ 20,280.00 1690 $ 20,280.00 29 Aggregate Base Course, 12"TY-B,CA-6 6705 SY $9.00 $ 60,345.00 6705 $ 60,345.00 30 Bituminous Concrete Binder Course,2 1/2" 936 TON $36.00 $ 33,696.00 936 $ 33,696.00 31 Bituminous Concrete Surface Course,1 1/2",CL-I 603 TON $37.00 $ 22,311.00 363 $ 13,431.00 32 Bituminous Concrete Base Course,4 1/2" 126 TON $35.00 $ 4,410.00 126 $ 4,410.00 33 Btuminous Prime Coat,MC-30,0.30 Gal/SY 2011 GAL $2.00 $ 4,022.00 2011 $ 4,022.00 34 Bituminous Tack Coat,0.10 Gal/SY 671 GAL $2.00 $ 1,342.00 404 $ 808.00 35 Pavement Clean Prior to Surface 1 LS $2,500.00 $ 2,500.00 0.5 $ 1,250.00 36 PCC Sidewalk 2700 SF $4.50 $ 12,150.00 2700 $ 12,150.00 37 !Reinforced 8"PCC Slab Under Drive Thru 1720 SF $4.50 $ 7,740.00 1720 $ 7,740.00 PAVING IMPROVEMENTS TOTAL $181,908.50 $ 171,244.50 1G. EROSION CONTROL.. = , 7 38 Straw Bale Silt Traps 1 EA $200.00 $ 200.00 1 $ 200.00 39 Silt Fence-Boundary 885 LF $2.00 $ 1,770.00 885 $ 1,770.00 40 Stabilize Construction Entrance 1 EA $700.00 $ 700.00 1 $ 700.00 EROSION CONTROL RESTORATION TOTAL $ 2,670.00 $ 2,670.00 H, MISCELLANEOUS IMPROVEMENTS * 41 Pavement Striping 1 LSUM $3,000.00 $ 3,000.00 1 $ 3,000.00 42 Landscaping 1 LSUM $48,155.00 $ 48,155.00 0.7 $ 33,708.50 43 Site Electric 1 LSUM $35,823.00 $ 35,823.00 1 $ 35,823.00 44 Infiltration Trench 1 LSUM $2,500.00 $ 2,500.00 1 $ 2,500.00 MISCELLANEOUS IMPROVEMENTS TOTAL 89,478.00 $ 75,031.50 TOTAL $ 518,109.50 $ 489,999.00 LOC Amount (110% of Estimated Costs) $ 569,920.45 . - Less Amount Complete to Date -- $ 489,999.00 Remaining LOC Amount 79,921.45 A IX • ,c0D �Ir o United City of Yorkville Memo �° -0 800 Game Farm Road EST. ` P 1836 Yorkville, Illinois 60560p Telephone: 630-553-8545 o t 11 p Fax: 630-553-3436 -1<CE \w Date: September 26, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: Liz D'Anna, Administrative Assistant Subject: Fox Hill Unit 7 —Letters of Credit Reduction No. 2 This memo is amends my memo of September 21, 2005 regarding the proposed reductions to the letters of credit for Fox Hill Unit 7. I was requested by the developer to re-evaluate the work completed to date. Upon checking further, I concur that additional earthwork and seeding has been performed in the detention basins. I also agree that the curtain wall has been constructed. Also attached is a letter from the developer regarding the percentage to which the letter of credit should be reduced. When Fox Hill was annexed, the 1975 Subdivision Control Ordinance was in effect, a partial copy of which is attached to the developer's letter. That ordinance apparently did not address how interim reductions to construction guarantees should be handled. It does state, however, that upon written recommendation for acceptance by the Public Works Director or other appropriate city office, the construction bond shall be released. John Wyeth should review this matter and offer his opinion. All other comments in my September 21st memo remain unchanged. I recommend that Old Second Bank letter of credit No.15716 covering earthwork and erosion control be reduced by the amount of$3,420.00. The amount remaining in that letter of credit would be $30,729.56. I recommend that Old Second Bank letter of credit No.15804 covering the balance of sitework items be reduced by the amount of $285,355.40. The amount remaining in that letter of credit would be $203,572.94. This item is on the Public Works Committee agenda of September 26, 2005 for consideration. 26-Sep-05 Letter of Credit/Bond Reduction Subdivision: Fox Hill Unit 7 - Earthwork/Erosion Control Reduction No. 2 Theoretical Actual Amount Substantially Approved Letter of Credit Letter of Credit Remaining complete Remaining amt. Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2 Earthwork $57,855.00 $63,640.50 $82,500.00 $13,836.75 $56,025.00 $3,420.00 $10,416.75 Erosion Control $19,960.50 $21,956.55 $27,500.00 $20,312.81 $1,730.25 $0.00 $20,312.81 Totals $77,815.50 $85,597.05 $110,000.00 $34,149.56 $57,755.25 $3,420.00 $30,729.56 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110%of uncompleted items. 26-Sep-05 Letter of Credit/Bond Reduction Subdivision: Fox Hill Unit 7 - Onsite Reduction No. 2 Theoretical Actual Amount Approved Letter of Credit Letter of Credit Remaining Substantially complete Remaining amt. Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2 Sanitary Sewer $264,845.00 $291,329.50 $291,845.00 $119,229.40 $264,845.00 $79,502.65 $39,726.75 Watermain $215,683.00 $237,251.30 $237,251.30 $41,551.30 $215,683.00 $9,198.85 $32,352.45 Roadway $134,078.26 $147,486.09 $147,486.09 $147,486.09 $101,954.61 $96,856.88 $50,629.21 Storm Sewer $72,214.00 $79,435.40 $79,214.00 $65,185.40 $72,214.00 $54,353.30 $10,832.10 Miscellaneous* $102,321.00 $112,553.10 $95,154.72 $111,603.10 $48,835.50 $45,443.73 $66,159.38 Construction Staking $17,339.14 $19,073.05 $19,073.05 $3,873.05 $16,000.00 $0.00 $3,873.05 Totals $806,480.40 $887,128.44 $870,024.16 $488,928.34 $719,532.11 $285,355.40 $203,572.94 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. * Includes streetlights, signage, landscaping, construction entrance, curtain wall, and sawcutting existing pavement. 09/23/2005 10: 52 7084796537 DEVELOPMENTCONSTRUCN PAGE 01 DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone:708-479-1306 19250 EVERETT LANE,SUITE 101 Fax:708-479.6537 MORENA,IL 60448 Cell:815-191-6187 E-mail: mdelahrdPabcg1obal.net FAX TRANSMITTAL Date Sent: 09/23/05 From: Marvin De La h r Number of pages including cover page: 5 Orl®aal to be mailed: No To: Joe Wywrot OFor Your Use OFor Review OPlease Comment Company: Com►of Yof11Vllle ❑Information Only Fax Number: 630-553-7575 Joe, I just had a conversation with Paul regarding the Fox Hill letter of credit reduction and recapture issues. I am forwarding three documents for your review. The first document is a letter from you dated April 9, 1999. It addresses the letter of credit reduction for Fox Hill. The second document is a copy of a page from the subdivision ordinance in place at the time of the Fox Hill annexation. The current subdivision ordinance was adopted March 9, 2000. The third document deals with the recapture subject. It is the minutes from a meeting held on November 10, 1999 that you attended. Please note the fourth item listed under the recapture discussion heading regarding the lift station. We would appreciate it if you would consider the content of these documents and make the appropriate changes to the information you provide the Public Works committee members and the City Council. D.C.S. Confidentially►Notice The pages accompanying this transmittal contain Information from Development Construction Services LLC.which Is confidential and privileged.The Information Is Intended to be for the use of the Individual or entity named on this cover letter.If you are not the Intended recipient,be aware that any disclosure,copying,distribution or use of the contents of this Information is prohibited.If you have received this facsimile In error,please notify us by telephone Immediately. •09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 02 APR. 9.1999 12;Z5Pt1 C17 • Or YORKV1LLri22 NO S60 r.c/e !R+,• CITY of YORKVILLE I lI t� • avow Semi of K.nOiM Cour y t i t W,sett,ivies YvrlivtH.,IL woes 1,. ass 46).4 ao April 9, 1999 Ms, Paul Dresden Yorkville Development, lac. 9404 Carealr Frankton, Illinois 60423 Re: Fox Hill Subdivision-Acceptance of Improvements Darr Paul: Much of the Fox Kill Subdivision is grandfstllcrod under our old subdivision ordinance. Two provisions in particular thsc are grandfathered us the const-uctior, guarantee and tscros of acceptance of public improvements, Construction guarantees must be for 110% of the approved engineer's estimate of Dost for public improvements,whish would Include itoms related to watermains, sanitary goys, etoru 'swan, roadways,sidewalks, liglltiag, $tonnwater Aries, dirtwork is the city right-of--way and parka, etc, Upon suocoufui completion of the punchlist, the ooustruction guarantee is reduced to zero, There is no 1-year guarantee period. If you hive queetione about any of these items,please call roe a: 553-4372. Very truly yours, to h WywiZr City Engineer Cc: Jim Nanning,*,City Adunitlistrator Den Kramer.City Attorney '09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 03 )' `OiP1 8 00 REQUIRED IMPROVEMENTS ./ CS(/, * TILE CQPY - IMPROVEMENT REQUIREMENTS PRIOR TO FILING FINAL PLAT .Upon approval of both the Preliminary Plan and ,.the plans and specifications for the required subdivision improve- ments by the Plan Commission , Director of Public Works and, the City Engineer, and upon approval of the appro- priate agencies as evidenced by State and County. permits where required, the subdivider shall construct. and `in- stall the required subdivision improvemen.ts, prior,. to filing the Final Plat with the Plan Commission for final approval . 8. 02 - SUBDIVISION BOND r In lieu of construction in 8 .01 above, the subdivider shall post with the Director of Public Works , a, subdi- vision bond, payable to the City of Yorkville , suffi- cient to cover the „full cost plus 'ten (10), percent , of,. the required improvements as estimated by the engineer employed by the subdivider and approved by the City Engineer to assure the satisfactory installation of required improvements as outlined in this, Section and contained in the approved plans and specifications . The bond posted shall be issued by a bonding ,company recognized by the State of Illinois , and shall carry a rating- sufficient' to cover the costs of construction . • 8 .03 - CONSTRUCTION GUARANTEE The .Constr.uction fond shall be released by the City. CouAcil , either upon receipt in writing from the appro- priate City Office as to the acceptance and .inclusion into the City system of streets and drainage facilitie4, including acceptance by the appropriate utility agency operating the sanitary sewer and water distribution facilities , , or by letter of certification as. .tothe compliance of the Public Works with the Ordinance, by the Director of Public Works , and upon the filing with the Director of Public Works three sets of "as built" drawings of the subdivision improvements , certified by the subdivider' s engineer. 8. 04 - PROCEDURE 8 . 04 , 01 - Not more than ten (10) months after Preliminary Plan approval,, four (4 ) copies of the proposed improvement construction plans and specifications, engineers esti-._ mates, prepared and sealed by a professional engineer currently registered with the State of Illinois , and subdivision bond agreement, shall be filed with the Director of Public Works , and shall provide all neces-, sary information for the following , as applicable : 21 09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 04 C *IPY FILE COPY HOLLER & COFF ATTORNBVS AT LAW OFFICE MEMORANDUM TO: Paul Dresden CLIENT. Dresden FROM: Robert L. Gamrath lit FILENO.: 22-11 IDR-D02IL DATE: November 15, 1999 RE: Fox Hill Subdivision 11/10/99 Meeting Minutes Meeting Attendees: Paul Dresden, Dick Faltz, Jim Nanninga, Joe Wywrot,Dan Kramer, and Robert Gamrath • Discussion of teams of Recapture Agreement • Recapture Agreement to cover costs associated with ovetsizing requirements for sewer and water lines. • Joe Wywrot drafted separate proposed service areas for sewer and waitr. Joe to provide Dan Kramer with proposed service meas. • Paul Dresden to provide Dan Kramer with costs for recapture. The agreement will provide for recapture of the actual costs for the improvements cast of Rob Roy Creek which have already been installed. A `notice of intent"will be established for the proposed sewer and water improvements west of Rob Roy Creek. • The cost of the lift station is to be included in the recapture costs. Paul Dresden indicated that all of the installed sewer and water lines east of Rob Roy Creek are oversized. • The City requested that the improvements in Rob Roy Creek be oversized included the improvements from the lift station north to Route 34. The City agreed to fund, either itself or through the contribution of a benefited developer, the cost of a 30 inch lint from the lift station to Route 34. Paul Dresden is to pay for the cost of standard improvements within Rob Roy Creek. • Dan Kramer to prepare draft Recapture Agreement. • Discussion about conveyance of Park Properties • Holleb& Goff to provide Dan Kramer with Quit Claim Deeds conveying the park properties to the"United City of Yorkville." 09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 05 r3'd 7t'101 • Depending on the procedure desired by the City acceptance of the play lot park could be at the City Council meeting on December 2, 1999 or considered at the Committee of the Whole on December 9, 1999 and accepted at the City Council meeting on December 16. 1999. • Discussion about acceptance of public improvements in Units I and IIl • Joe Wywrot indicated that B-boxes for approximately 25 lots must be repaired or replaced. Paul Dresden indicated that the B-boxes were acceptable at the time the property was sold to the builder (Stoneridge) and that he should not be responsible for repairs or replacements. Jim Nanninge and Joe Wywrot to discuss the issue with the Public Works Commission. • Dresden needs to provide the City with as-built surveys. • There arc some curbs and sidewalks that need repair prior to acceptance. • The trails need to be completed. • Joe Wyv:rot to prepare revised final punch list for Units I and III. • Paul Dresden to send letter to City requesting acceptance of public Improvements. • Discussion about Route 34 improvements • Dresden to send EPA permits forto Joe Wywrot. • Joe Wywrot to meet with [DOT next week to pursue acceptance of existing Route 34 improvements and reduction of improvement bond. • Discussion regarding Annexation Amendment for rebate of sanitary sewer hook-up fee • Dart Kramer to send letter to Jim Fox re clarification of roadway language in Annexation Amendment, • Per Dan Kramer, the language at issue in the Amendment was inserted as evidence of"consideration- for the sewer fee rebate and not as a waiver of Dresden's rights to any potential Route 34 reimbursements. cc: Dan Kramer Jim Nanninge Jae Wywrot H. James Fox .))_1( j , ,c03 car United City of Yorkville Memo J s '1‘ 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 ,� -T` Telephone: 630-553-8545 O , c Fax: 630-553-3436 sr. 4t E ‘w Date: September 21, 2005 To: Tony Graff, City Administrator }} � From: Joe Wywrot, City Engineer V CC: Liz D'Anna, Administrative Assistant Subject: Fox Hill Unit 7—Letters of Credit Reduction No. 2 Attached find a request from the developer for reductions to the letters of credit for Fox Hill Unit 7. I have reviewed the request and have the following comments: • No significant earthwork or erosion control work has occurred since the previous reduction. I recommend that the letter of credit covering these items remain unchanged. • I concur with the amount of other work completed to date with the exception of landscaping and various minor items such as signage/striping. • The request is to reduce the letters of credit to zero for items that have been substantially completed, while our ordinance requires that at least 15% of the value of those items remain in the letters of credit until those items are accepted by City Council. I recommend that Old Second Bank letter of credit No.15716 covering earthwork and erosion control remain unchanged at $34,149.56. I recommend that Old Second Bank letter of credit No.15804 covering the balance of sitework items be reduced by the amount of$284,405.40. The amount remaining in that letter of credit would be $204,522.94. The developer has also requested that the city accept the completed improvements. I recommend that we delay that process until at least 50% of the lots are built out. This is to reduce the potential for builders damaging the public infrastructure after the warranty period has expired. Currently no lots are built upon in the development. Please place this item on the Public Works Committee agenda of September 26, 2005 for consideration. DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone:708-479-1306 Fax: 708-479-6537 Cell:815-791-6167 19250 EVERETT LANE, SUITE 101 MOKENA, IL 60448 Email : mdelahr@sbcglobaLnet August 18, 2005 United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Attn. Mr. Joe Wywrot Re: Fox Hill—Unit 7 letter of credit Dear Joe, On behalf of DCI Charrington,Inc,I am requesting a reduction in the current letter of credit (LOC)on deposit with the United City of Yorkville for Fox Hill,Unit 7. There are currently two letters of credit. The first LOC (#15716) is in the amount of$34,149.56. The second LOC (#15804) is in the amount of$488,928.34. These two total $523,077.90. There are two items that need to be completed. The first item is the entire asphalt surface course,which is $14,889.75 on the engineer's estimate of cost(supplied by Smith Engineering Consultants). The second item is 5,842 sq.ft. of sidewalk,which is $17,233.90 based on the engineer's estimate of cost of$2.95 per sq.ft. The remaining work totals $32,123.65. We are requesting the LOC #15716 be reduced to zero and LOC#15804 be reduced to $35,336.02 ($32,123.65 x 110%). We are also requesting the City accept the completed improvements and start the 1-year warranty on them. We will deliver a LOC to the City in the amount of$97,272.55 for the required 10% (of the approved engineer's estimate of cost)maintenance bond. If you have any questions do not hesitate to call. Sincerely, 17? 117 Marvin DeLahr Cc: Paul Dresden Robert Gamrath III Tony Graff John Wyeth Liz D'Anna D.C.S. 21-Sep-05 Letter of Credit/Bond Reduction Subdivision: Fox Hill Unit 7 - Earthwork/Erosion Control Reduction No. 2 Theoretical Actual Amount Substantially Approved Letter of Credit Letter of Credit Remaining complete Remaining amt. Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2 Earthwork $57,855.00 $63,640.50 $82,500.00 $13,836.75 $52,425.00 $0.00 $13,836.75 Erosion Control $19,960.50 $21,956.55 $27,500.00 $20,312.81 $1,730.25 $0.00 $20,312.81 Totals $77,815.50 $85,597.05 $110,000.00 $34,149.56 $54,155.25 $0.00 $34,149.56 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. 21-Sep-05 Letter of Credit/Bond Reduction Subdivision: Fox Hill Unit 7 - Onsite Reduction No. 2 Theoretical Actual Amount Approved Letter of Credit Letter of Credit Remaining Substantially complete Remaining amt. Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2 Sanitary Sewer $264,845.00 $291,329.50 $291,845.00 $119,229.40 $264,845.00 $79,502.65 $39,726.75 Watermain $215,683.00 $237,251.30 $237,251.30 $41,551.30 $215,683.00 $9,198.85 $32,352.45 Roadway $134,078.26 $147,486.09 $147,486.09 $147,486.09 $101,954.61 $96,856.88 $50,629.21 Storm Sewer $72,214.00 $79,435.40 $79,214.00 $65,185.40 $72,214.00 $54,353.30 $10,832.10 Miscellaneous* $102,321.00 $112,553.10 $95,154.72 $111,603.10 $47,835.50 $44,493.73 $67,109.38 Construction Staking $17,339.14 $19,073.05 $19,073.05 $3,873.05 $16,000.00 $0.00 $3,873.05 Totals $806,480.40 $887,128.44 $870,024.16 $488,928.34 $718,532.11 $284,405.40 $204,522.94 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. * Includes streetlights, signage, landscaping, construction entrance, curtain wall, and sawcutting existing pavement. •Kso Cary United City of Yorkville Memo J`. 800 Game Faun Road EST. "Meas Yorkville, Illinois 60560 Telephone: hone: 630-553-8545 o II" "'31 Fax: 630-553-3436 -/<CE � '`' Date: September 21, 2005 To: Tony Graff, City Administrator ` From: Joe Wywrot, City Engineer a,� - v 11 CC: Liz D'Anna, Administrative Assstant Subject: Kylyn's Ridge Unit 1 —Old Second Bank LOC No. 15367 Letter of Credit Reduction It1l Attached find a letter from the developer's consultant requesting a reduction in the letter of credit for Kylyn's Ridge Unit 1. I concur with the work completed to date and the calculations for the reduction. The amount of the reduction would be $244,577.31. The amount remaining in the letter of credit would be $210,191.64. Please place this item on the Public Works Committee agenda of September 26, 2005 for consideration. J. BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT PH: 639-692 6747 1262 BIRCHDALE LN. AURORA, ILLINOIS 60504 FAX: 630-692 6748 September 16, 2005 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville, Il 60560 RE: Kylyn's Ridge Unit 1 Final Reduction of Letter of Credit No. 15367 Dear Joe: In view of the substantial completion of all of the improvements for the subject project, we are requesting the approval of the final reduction of the corresponding letter of credit to the amount of $ 210,191.64, which amount is equal to 15% of the engineers cost estimate, as per article 8.02 of the current subdivision ordinance ($ 1,401,277.60x0.15=$ 210,191.64). Also, we are kindly requesting that you schedule the final inspections for the acceptance of all the public improvements of Kylyn's Ridge Unit 1 so that the corresponding Maintenance Letter of Credit could be posted with the amount of $ 140,127.76 ($1,401,277,60x0.10). An expeditious processing will be greatly appreciated. Sin• re lore . Bo cc/Mr. Chad Gunderson KYLYN'S RIDGE UNIT 1 REQUEST FOR L OF C No.15367 FINAL REDUCTION BASED ON COMPLETED IMPROVEMENTS REV.9/15/05 L.C. REDUCED ORIGINAL COST COMP. AMOUNT WATER MAIN FAXON RD. $ 44,559.00 100 $ 6,683.85 WATER MAIN ON-SITE $ 166,308.00 100 $ 24,946.20 WATER MAINS $ 210,867.00 $ 31,630.05 SANITARY SEWER $ 120,571.75 100 $ 18,085.76 STORM SEWER FAXON RD. $ 34,846.00 100 $ 5,226.90 STORM SEWER ON-SITE $ 349,395.00 100 $ 52,409.25 $ 384,241.00 $ 57,636.15 PAVING FAXON RD. $ 223,961.70 100 $ 33,594.26 PAVING ON-SITE: TO BINDER COURSE $ 242,530.20 100 $ 36,379.53 TACK COAT&SURFACE COURSE COMPLETED $ 23,634.35 100 $ 3,545.15 T.COAT/SURFACE $ 19,169.35 100 $ 2,875.40 $ 509,295.60 $ 76,394.34 SIDEWALK,OVERFLOW PAD $ 95,233.50 100 $ 14,285.03 SIDEWALK FAXON RD. $ 10,068.75 100 $ 1,510.31 $ 105,302.25 • $ 15,795.34 STREET LIGHTS $ 45,000.00 100 $ 6,750.00 STREET TREES $ 26,000.00 100 $ 3,900.00 TOTAL $ 1,401,277.60 $ 210,191.64 AMOUNT OF ORIGINAL LETTER OF CREDIT $ 1,541,405.36 AMOUNT OF FIRST REDUCED LETTER OF CREDIT $ 706,540.66 AMOUNT OF SECOND REDUCED LETTER OF CREDIT $ 619,277.22 AMOUNT OF THIRD REDUCED LETTER OF CREDIT $ 454,768.95 AMOUNT OF FINAL REDUCTION $ 210,191.64 KYLYN'S RIDGE UNIT 1 LETTER OF CREDIT FINAL REDUCTION ON-SITE WORK AND FAXON RD. REV. 9/15/05 COMPLETED AMOUNT OF ** APROVED THEORETICAL AMOUNT AFTER PRIOR TO FINAL LOC FINAL REMAINING ITEM ESTIMATE L OF C AMOUNT RED. No. 3 REDUCTION REDUCTION L.C.AMOUNT WATER MAINS $ 210,867.00 $ 231,953.70 $ 31,630.05 $ 210,867.00 $ - $ 31,630.05 SANITARY SEWER $ 120,571.75 $ 132,628.93 $ 18,085.76 $ 120,571.75 $ - $ 18,085.76 STORM SEWER $ 384,241.00 $ 422,665.10 $ 57,636.15 $ 384,241.00 $ - $ 57,636.15 PAVING $ 509,295.60 $ 560,225.16 $ 307,368.84 $ 509,295.60 $ 230,974.50 $ 76,394.34 SIDEWALK & OVERFLOV $ 105,302.25 $ 115,832.48 $ 25,360.65 $ 105,302.25 $ 9,565.31 $ 15,795.34 STREET LIGHTS $ 45,000.00 $ 49,500.00 $ 6,750.00 $ 45,000.00 $ - $ 6,750.00 PARKWAY TREES $ 26,000.00 $ 28,600.00 $ 7,937.50 $ 26,000.00 $ 4,037.50 $ 3,900.00 $ 1,401,277.60 $ 1,541,405.36 $ 454,768.95 $ 1,401,277.60 $ 244,577.31 $ 210,191.64 ** LOC AMOUNT CORRESPONDS TO 15% OF SUBSTANTIALLY COMPLETED ITEMS \J 'hi / b . . o C��o United City of Yorkville Memo TQ �, .4' 800 Game Farm Road EST.kw 111811 1836 Yorkville, Illinois 60560 ,� N -� Telephone: 630-553-8545 P ' Fax: 630-553-3436 Date: September 21, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer 6 CC: Liz D'Anna, Administrative Assistant Subject: Kylyn's Ridge Unit 2—Old Second Bank LOC No. 15540 Letter of Credit Reduction#3 Attached find a letter from the developer's consultant requesting a reduction in the letter of credit for Kylyn's Ridge Unit 2. I concur with the work completed to date and the calculations for the reduction. The amount of the reduction would be $81,676.68. The amount remaining in the letter of credit would be $162,030.97. Please place this item on the Public Works Committee agenda of September 26, 2005 for consideration. J. BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT PH: 639-692 6747 1262 BIRCHDALE LN. AURORA,ILLINOIS 60504 FAX: 630-692 6748 September 19, 2005 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Falai Rd. Yorkville, Il 60560 RE: Kylyn's Ridge Unit 2 Final Reduction of Letter of Credit No. 15540 Dear Joe: In view of the substantial completion of all of the improvements for the subject project, we are requesting the approval of the final reduction of the corresponding letter of credit to the amount of $ 162,030.97. This amount corresponds to 15% of the completed improvements plus 110% of the uncompleted ones. The only incomplete improvement is the sidewalk on lot 4 (400 sf). Also, we are kindly requesting that you schedule the final inspections for the acceptance of all the public improvements of Kylyn's Ridge Unit 2 so that the corresponding Maintenance Letter of Credit could be posted with the amount of $ 107,450.65 ($ 1,074,506.45x0.10). An expeditious processing will be greatly appreciated. Sinc r-. � J Illi rge H. B.�;.. cc/Mr. Chad Gunderson KYLYN'S RIDGE UNIT 2 FINAL LETTER OF CREDIT REDUCTION ON-SITE WORK REV. 9/19/05 COMPLETED AMOUNT OF ** APROVED THEORETICAL AMOUNT AFTER PRIOR TO FINAL LOC FINAL REMAINING ITEM ESTIMATE L OF C AMOUNT RED. No.2 REDUCTION REDUCTION L.C.AMOUNT WATER MAINS $ 177,948.00 $ 195,742.80 $ 26,692.20 $ 177,948.00 $ - $ 26,692.20 SANITARY SEWER $ 160,987.25 $ 177,085.98 $ 24,148.09 $ 160,987.25 $ - $ 24,148.09 PUMP STATION $ 70,000.00 $ 77,000.00 $ 10,500.00 $ 70,000.00 $ - $ 10,500.00 STORM SEWER $ 237,146.00 $ 260,860.60 $ 35,571.90 $ 237,146.00 $ - $ 35,571.90 PAVING $ 248,648.95 $ 273,513.85 $ 72,194.83 $ 248,648.95 $ 34,897.49 $ 37,297.34 SIDEWALK & OVERFLOW $ 96,086.25 $ 105,694.88 $ 55,634.63 $ 95,186.25 $ 40,366.69 $ 15,267.94 STREET LIGHTS $ 39,000.00 $ 42,900.00 $ 5,850.00 $ 39,000.00 $ - $ 5,850.00 PARKWAY TREES $ 20,500.00 $ 22,550.00 $ 9,487.50 $ 20,500.00 $ 6,412.50 $ 3,075.00 EASEMENT LANDSCAPE $ 24,190.00 $ 26,609.00 $ 3,628.50 $ 24,190.00 $ - $ 3,628.50 $ 1,074,506.45 $ 1,181,957.10 $ 243,707.65 $ 1,073,606.45 $ 81,676.68 $ 162,030.97 ** L.C. AMOUNT CORRESPONDS TO 15% OF SUBSTANTIALLY COMPLETED ITEMS PLUS 110% OF UNCOMPLETED ITEMS. KYLYN'S RIDGE UNIT 2 REQUEST FOR FINAL L.OF CREDIT No.15540 REDUCTION BASED ON COMPLETED IMPROVEMENTS REV.9/19/05 L.C.REDUCED ORIGINAL COST COMP. AMOUNT WATER MAIN FAXON RD. $ 35,300.00 100 $ 5,295.00 WATER MAIN ON-SITE $ 142,648.00 100 $ 21,397.20 WATER MAINS $ 177,948.00 $ 26,692.20 SANITARY SEWER $ 160,987.25 100 $ 24,148.09 SAN. PUMP STATION& EMERGENCY GENERATOR $ 70,000.00 100 $ 10,500.00 STORM SEWER ON-SITE $ 237,146.00 100 $ 35,571.90 TO BINDER COURSE $ 211,914.75 100 $ 31,787.21 TACK COAT&SURFACE COURSE $ 36,734.20 100 $ 5,510.13 $ 248,648.95 $ 37,297.34 SIDEWALK(completed) $ 95,186.25 100 $ 14,277.94 SIDEWALK(LOT 4-400 sf remaining) $ 900.00 0 $ 990.00 $ 96,086.25 $ 15,267.94 STREET LIGHTS $ 39,000.00 100 $ 5,850.00 STREET TREES $ 20,500.00 100 $ 3,075.00 EASEMENT LANDSCAPING $ 24,190.00 100 $ 3,628.50 TOTAL $ 1,074,506.45 $ 162,030.97 AMOUNT OF ORIGINAL LETTER OF CREDIT $ 1,181,957.10 AMOUNT OF FIRST REDUCED LETTER OF CREDIT $ 466,895.90 AMOUNT OF SECOND REDUCED LETTER OF CREDIT $ 243,707.65 AMOUNT OF FINAL REDUCED LETTER OF CREDIT $ 162,030.97 AMOUNT OF FINAL REDUCTION $ 81,676.68 ( 1 ` fti ..cE4 c�j o United City of Yorkville Memo _ i' 800 Game Faiui Road EST. U �f3;.1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 9 ;r p Fax: 630-553-3436 NLE \ ''\' Date: July 15, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer L} , CC: Traci Pleckham, Finance Director Liz D'Anna, City Secretary Subject: Fox Hill Unit 3 —Additional Parking I have been requested by Bill Deth er to investigate the possibility of constructing additional parking in Unit 3 of the Fox Hill Subdivision. Attached find location sketches and a preliminary cost estimate for adding on-street parking along Cottonwood Trail. A total of 11 new spaces are proposed at a cost of approximately$30,000. The additional parking areas would be expanded, and a new parking area would be constructed on the east side of Cottonwood Trail just north of Stoneridge Circle. Some tree removal would be necessary, but the cost estimate does not include tree replacement. A project of this size will require competitive bidding. We will need time to prepare plans and bidding documents. If we build the additional parking this year, it would not be ready for use until late in the year. Before we begin we should confirm with the Homeowner's Association that they agree with the size and location of the additional parking, and that they will own and maintain the additional parking similar to the existing parking. Please place this item on the Public Works Committee agenda of July 25, 2005 for discussion. 15-Jul-05 Preliminary Cost Estimate Fox Hill Unit 3 Parking Addition Item Quantity Unit Unit Price Cost 1 Curb Removal 70 LF $5.00 $350.00 2 Comb. Curb & Gutter 250 LF $25.00 $6,250.00 3 Sidewalk Removal 700 SF $2.00 $1,400.00 4 PCC Sidewalk 200 SF $6.00 $1,200.00 5 MH Adjustment 1 EA $500.00 $500.00 6 Earth Excavation 170 CY $10.00 $1,700.00 7 Aggregate Base, 10" 210 TON $30.00 $6,300.00 8 Bit. Binder Course2.5" 55 TON $50.00 $2,750.00. 9 Bit. Surface Course, 1.5" 33 TON $50.00 $1,650.00 10 Striping 400 LF $3.00 $1,200.00 11 Landscape Restoration 150 SY $10.00 $1,500.00 12 Tree Removal 3 EA $250.00 $750.00 Sub-total: $25,550.00 Plus 15% contingency $3,832.50 Total: $29,382.50 Number of new stalls: 11 Price per new stall: $2,671 w ,. vN\I \\ L T I Vz.n. \\\. � .3?- CP10. \•\\ \ ' m D \ U o PARK DUT CD cm \I\ \` • w NSI • L.' SITE LANDSCAPING IS DEPICTED ON SEPARA P \ P\ STORM SEWERS THAT DO NOT DRAIN ANY \\ \c\°4\ STREET PAVEMENT WILL BE OWNED AND l�� y�\ �• MAINTAINED BY HOMEOWNER'S ASSOCIATION ir �� \ \\\ ���s GRADING N0TES �` �s • 14lb ELEVATION OF FINISHED GRADE (FG) OU mop s • IS AT LEAST 0.67' BELOW TOP Of four '0D. N. \� TOP OF GARAGE FLOOR (TGF) IS AT L& 111.00° CAL BELOW TOP OF FOUNDATION (TF) DR .WAY / CONF• TI• ` GRADIENT OF DRIVEWAY FROM 1 7 ' GF TO ‘� ... �� OF 1.4Z BUT VARIES. MAXIMUM GRADIE ,12();-%..\ ' 5' SID. 4,#\ SIDEWALK tzcis*/, 0,0 PAVING IN OFFSTREET PARKING AREAS TO .� \ TYPICALLY pONSIST OF Er IDOT TYPE B BASE S+T. �.\' ,...... ,..1011111- ��i �� 2` IDOT C I MIX D SURFACE J �•I \ \ 45' -o • yl. \ sA\Io \SIO :-It ,\ .\7V� �. . ::�\ DEPRESSED GUTTER (TYPICAL) . J,‘- .1\\ _ c- •� ACROSS PA KING • • • 0 • 77' • -IiiiiiAi1= 66.-2' " - '0 • Q.00' +5• X470 16 i • 0 0, • • lik, • 0 • C • C • _:___...:_____________ _,____ ___. ' - .., A • —�� I - 02: 7( , iâ .. 13 .541 / --c)9.--- / k.-1,,...\ i-)\ W\\i ein \ c"\C;%7_, \ I All N '' \ v ,. \ \ \ : , 4 & \''. _41M f.--C IWO. \ 0 % sl. \ \ \.7. --.------ -- ' I r .„-- 'gN ocx\s-A\---"` cx , (11) i ., ..\ -4:1 .., o 4.111,, 4 MI 'o'", cp.,\ •, x ., ..\ \,..,\ \re _ .000.4,,s.„) ..It -1." a \ 0 i 11 r 0, • \ . \) ,.....„ ., .. . , ,„--,. .. . .. . , ..._ V '\ ---- - .› ..., „.. ., ., . ' ..2) ,,z ,...- ik, . , :-7, 1 0 1,,„Ly __ 1.., Illst Ile .: --1 . . . ----,__ N., *77/., . '-----/C°X ei Olt \''., / .,.. 7/////// . 7 4 \A\� / )-- \ , i‘ i 6 , , , //, (:)96„) , i,.., c; , ,..s.1,/„, cr. , . , v QvV� Lj \� 7 I // 0 0/r . 0 0 , v. Cr). Sr I a 2 \\c4\ . ) . in /..14' eke ,\* co C° 4 - - t/ivii- 40 o •cr r . / '/7,,,,v,, Ilk lt /, _. . NIT / / . . ./"..1”. ' • 1 1 i J \/ \)\" N U N I T 1 ,� /al / I -- �� _®'�,e,O co). United City of Yorkville Memo J nZ •A% 800 Game Farm Road EST. N ° ' m 1836 Yorkville, Illinois 60560 -.�_ Telephone: hone: 630-553-4350 o in . / `� Fax: 630-553-7575 4ElV� Date: September 26, 2005 To: Public Works Committee, Alderman Joseph Besco, Chairman From: John Justin Wyeth, City Attorney Cc: Laura Brown, Executive Director of Parks and Recreation (via email, only) Subject: Land/Cash Fund use for Parking at Fox Hill East Park The topic for my opinion is use of the land/cash fund for parking at Fox Hill East Park. Or, more specifically, 'can land/cash funds be used to construct/purchase parking spaces'. (NOTE: This opinion does not extent to the "need" for the spaces or the "cost" of obtaining the spaces. Those policy topics are best addressed by those closest to the issue.) It is my understanding that this issue will be discussed both at Public Works, and will later be discussed at the next Park Board Meeting. It is my opinion that funds can be used to construct parking improvements at a City Park if: 1. The park is used for the general community, and therefore "used" (now, or arguably in the future) by residents from the areas giving rise to the donation of the cash to the fund. And 2. The improvements (parking) are for park and recreation uses with a nexus to the areas giving rise to the donation. The standard for"used" and "nexus" is not a rigid one, and can be satisfied when the park is used for City Wide programs and/or events. Since this park is used for City wide youth sports, "used" and"nexus" tests are in most likely hood met. The discussions and findings of the Public Works Committee and the Park Board will shed light on theses issues. If the parking improvement is for a park use, and if I am correct in my understanding that this park is used (or can be used) by youth sports participants from all areas of the City, then land cash funds may appropriately be used for the construction/purchase of parking spaces.