Public Works Packet 2005 09-26-05 �® carr
o United City of Yorkville
800 Game Farm Road
JEST.% 1836 Yorkville, Illinois 60560
- le' Telephone: 630-553-4350
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--217, 0 Fax: 630-553-7575
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PUBLIC WORKS COMMITTEE MEETING
AGENDA
Monday, September 26, 2005
7:00 PM
City Hall Conference Room
Approval/Correction of Minutes: August 22, 2005
Presentations: None
New Business:
1. Status of October 3rd Public Works Meeting
2. Water Department Report for July 2005
3. Gawne Lane Watermain
4. River's Edge Unit 1 - Letter of Credit Expiration
5. 2005 Joint & Crack Filling - Change Order#1
6. Sidewalk Replacement— 108 W. Ridge Street
7. Rob Roy Creek Interceptor (Contract 3)—Change Order#1
8. Shallow Well Siting Program
9. Fox Hill Unit 7—Water and Sanitary Recapture Agreement
Letter of Credit Reductions under $750,000
10. Castle Bank— Letter of Credit Nos. 606 & 607 Reduction No. 1
11. Fox Hill Unit 7 - Letter of Credit Reduction #2
12. Kylyn's Ridge Unit 1 —Old Second Bank LOC No. 15367—Letter of Credit Reduction#4
13. Kylyn's Ridge Unit 2 —Old Second Bank LOC No. 15540—Letter of Credit Reduction#3
Old Business:
1. Fox Hill Unit 3 Additional Parking—PW 8/22/05
2. Tree Canopy Protection Ordinance—PW 8/22/05, 7/25/05, 6/27/05, 5/23/05 & 4/25/05
Additional Business:
Page 1 of 5 DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
MONDAY,AUGUST 22, 2005 7:30 P.M.
City Hall Conference Room
PRESENT:
Mayor Art Prochaska Kay Hatcher, Kendall County
Alderman Joe Besco, Chairman Jeff Werli, Kendall County
Alderman Marty Munns (left at 8:55)Josh Haffenrichter, Kendall County
Alderman Dean Wolfer John Church, Kendall County
Alderman Paul James (left at 8:55) Jeff Wilkins, Kendall County
Alderwoman Wanda Ohare Bill Wyhas, Kendall County
Public Works Director Eric Dhuse Lyle R. Rocfe,Kendall County Record
City Engineer Joe Wywrot John B. Kuney III, Architect
Patti Bernhard, DBCD Jeff Freeman, EEI
Clayton Marker, Marker, Inc. John Whitehouse, EEI
Gary Neyer, Marker, Inc.
The meeting was called to order at 7:30 pm. by Chairman Joe Besco.
Approval/Correction of Minutes: June 27, 2005 and July 25, 2005 —The minutes were
approved.
Presentations:
None.
New Business
1. Route 47 Widening—Jefferson Street Discussion with Kendall County Facilities
Management Committee
a. Schoppe Design Associates Proposal for Planning and Design Services—This
is part of the IDOT Rt. 47 widening project. IDOT wants to remove the retaining
wall on Rt. 47 between Fox Rd. and Van Emmon, to purchase the 2 homes on top
of the hill, and wishes Jefferson Street be vacated so the slope can be redone. Since
the county does not want to vacate Jefferson Street, another design must be looked
at. IDOT does not want to do all this work by themselves, they are looking at the
city and county to help with the design. The proposed planning and design service
is for $18,500. The city and the county will split the cost for this service, and split
the cost of the project. Jeff Werli would like to see what the cost of the project
IDOT would be willing to do, and have them pay that much, and the city and
county would split the difference of the cost. Jeff Werli would like Schoppe should
do an independent estimate of what the project was going to cost the state, not just
the cost of the project that will be done in the end.
Page 2 of 5
The city and the county will be willing to take over this part of the project if the
state would pay for what they would have spent anyway, also they would be asked
to offset the maintenance cost. IDOT is comfortable having Schoppe do the design
of the project, and submit the design to IDOT, IDOT would do the construction,
and maintenance would be negotiated. IDOT has positioned themselves to dedicate
the slope to the city or the county and have the city or the county do the
maintenance,but it is not decided if the city or the county wants to do that. There
are some utilities to take into consideration. There is a 1 inch copper watermain.
Both the city and the county must approve the proposal for the planning and design
service. The city and the county would each have their own agreement with
Schoppe which would be the same agreement. A sound barrier is wanted, and
several smaller retaining walls would create a sound barrier. Mike Schoppe will be
asked if he will expand the scope of service to include an estimate of what IDOT's
basic construction cost would be, or if this is already included in the proposal. This
will move on to COW on September 20th
2. In Town Road Program Update—Discussion on Curbs—There has been some
concern from residents why there has not been a curb and gutter installed along the
roads being improved with the In-Town Road Program. John Kuney, a resident on
Colton St., was here for this reason. There was some discussion and to widen the
roads to allow for the curb and gutter would make it necessary to cut down some trees.
Also the cost for doing this on E. Main, E. Center, W. Center, Colton, and Liberty
would be approximately and additional $1,000,000 for just these roads, there are also
roads that will be done on the South side of the river. It was thought the city would
like to spend the money to get as many roads and storm sewers up to a certain standard
as they could before they worried about the aesthetics of the roads. If this were to be
added to the project now, the roads would have to be re-engineered, re-sloped, and the
roads that have already been completed would have to be redone, and the roads would
not be completed before winter. Mayor Prochaska said that at one time there was a
Grant available to redo the storm sewers. The grant was based on income and would
be based on 75% compliance. The residents were given a survey and when the survey
was completed, 25% compliance was not even met. A flat curb or concrete gutter
could be installed and would not require regrading to the road,but it still costs extra
money with the only benefit being aesthetic. It is not in this contract. This curb would
go no deeper than the aggregate shoulders do. This could be looked at down the road.
As time goes on and some of the trees die, it could be requested that new trees would
be planted further back so the road could be widened without cutting down trees. The
narrower right of ways would not leave much of a parkway once the street is widened.
This will come back for review at a later date.
3. EEI Consulting Agreement for Fox Road Regional Storm water Study—This
came up due to the flooding in Fox Lawn and Fox Glen. This would be a storm water
management study for the tributary to Fox Rd. and downstream to the Fox River
roughly from Eldamain to Rt. 47. The proposal is for an estimated cost of$33,800
which would be paid for by the developers in this area. It is better to do this study
now, while the area is mostly undeveloped, and release rates can be modified if it is
found that this is necessary. This will move on to COW.
Page 3 of 5
4. Final Acceptance of Street lights in Heartland Circle—Developer's Request—A
letter was submitted in March to accept the underground utilities and streetlights in
Heartland Circle. The punch list was created for the underground utilities,but the
streetlights were overlooked. A burn test was conducted for the streetlights, and the
results will be in before the next COW. If there are any punch list issues, they will
also be resolved. This will move on to COW.
5. Final Acceptance of all Public Improvements for Heartland Subdivision—
Developer's Request—There is an outstanding punch list for this. The developer is
concerned that every time the punch list is completed, there are new items added that
they were not aware of. They would like to see a full punch list. They are also
concerned that this has been going on for so long that the improvements will never be
accepted. The developer needs to have a meeting with Joe Wywrot to clear up these
issues that Joe Wywrot says still need to be done, and the developer says have already
been completed. This will come back to Public Works in September.
6. Public Works Committee—Change of Meeting Date—This was brought up because
there is such a long time between the Public Works meetings and the COW meeting
Public Works issues are talked about, on average, 4 weeks. There was discussion
about the best day to change it to, and the new date will be the first Monday of the
month, starting in October.
7. 129 Commercial Drive—Sidewalk Agreement—The delay of the sidewalk will be
until the walk is constructed on the adjacent property, when the property is sold, or
when the city requests the walk to be constructed. This will move on to COW.
Old Business
3. Fox Hill Unit 3 —Additional Parking—The Homeowners Association is willing to
deed the parking lot near the Park to the city if the city will construct the same number
of parking spaces in the housing area. The new spaces would go into existing parking
areas. There was discussion about where the money would come from. Since it is a
public park that anyone can use, it was thought that land cash can be used, even if the
land cash for that particular area has already been spent. John Wyeth will be contacted
to see if this is true, Laura Brown will be contacted to see if there is any land cash
available, and if not, Tracy Pleckham will be contacted to see where the money could
come from. This will come back to Public Works in September.
Additional Business
Alderman Wolfer brought up the resident's request for a stop sign study in Sunflower
Estates at Walsh Circle and Walsh Dr. For now Yield signs can be put in. The study
done at Greenbriar and Walsh did not warrant a stop sign,but possibly because of sight
distance, this intersection could be different.
New Business
8. Cannonball Run Plaza— Sidewalk Agreement—This will move on to COW.
9. XPAC Sidewalk Agreement—This will move on to COW.
Page 4 of 5
10. State Street Water main—IDOT Highway Permit—This is the permit
application and resolution for abandoning the water main on Rt. 47 between
Newlyweds Rd. and Colonial Parkway. This will move on to COW.
11. Sale of Public Works' Vehicles and Equipment—The results of the bidding
will move on to COW.
12. Sod Permits—This is to allow new homes to have a chance to get a new lawn
before winter. There will be 60 permits that will allow people to sod and water their
lawn available on September 1St. There will be 60 more available on September 11t11
and on September 21St or 22nd it is hoped everyone will be able to water their lawns
from 9:00 pm to 12:00 midnight with the even/odd schedule. The permits will be
available on a first come, first serve basis with a maximum of 15 permits awarded to
any one entity. This will move on to City Council tomorrow night.
13. Emergency Vehicle Pre-Emption Equipment—This is being required of new
development to be put on new lights. The city would fund installation and
maintenance of the Opticom emergency vehicle pre-emption equipment. This will be
established as policy, and the developers have been willing to pay for this. Currently
the Fire Protection district is utilizing this equipment, but the Police Department does
not want to use it at this time. The IDOT project has 14 of these in the plans; there are
approximately 20 in Yorkville. The county currently has 1 in place, and did not
charge BKFD for it. This will move on to COW. There was a question about whether
or not it would lower the city's insurance premium. Bill Dettmer will be asked if this
will make a difference.
14. Cannonball Estates Phase 1 —Letter of Credit Reduction#5—The letter of
credit will be reduced to 15%, which is as low as it can go prior to final acceptance.
This will move on to COW.
15. Cannonball Estates Phase 2 Letter of Credit Reduction #4—This is also to be
reduced to 15%. This will move on to COW.
16. Raintree Village Unit 5—Earthwork Letter of Credit Reduction#1 —This
will move on to COW.
17. Menards Commercial Commons—Final Acceptance of Landscaping—The
only things on the punch list are the landscaping of the parkway in front of Club 47,
and there are some dead trees in front of Kennedy Road. These will be handled as
warranty items. This will move on to COW.
Old Business
1. Tree Canopy Protection Ordinance—There are some good issues in this document,
and some the city does not want to use. A markup will be done and brought back to
Public Works in September.
2. Policy to Allow Staff to Approve Letter of Credit Reductions and Accept Public
Improvements for Small Developments. - There were some changes the staff
recommended. The amount should be raised to $750,000. As an example, the letter of
credit reduction for Castle Bank was over$600,000, and there was not a lot of work
done on that project. Also, on page 2, paragraphs c and d, the City Administrator
should be eliminated. This will move on to COW with the revisions.
Page 5 of 5
Additional Business
Alderwoman Burd asked Joe Wywrot to bring up a concern a resident at E. Main St. and
Colton St. had about the changes in the parkway. Joe Wywrot will contact the resident
about this matter.
Mayor Prochaska asked if there should be some sort of policy made for the parkway
medians. He suggested contacting Harold Oliver about the medians in Countryside, but
Eric Dhuse stated the city owns those medians.
Mayor Prochaska also said if someone was going to shut down a road in town, he would
like someone inspect the detour sign to make sure they are accurate, and visible from
both directions.
The meeting was adjourned at 9:35 P.M.
Minutes submitted by Laura Leppert
m t\Ii) 01.
t.46(b
I ) CITY OF YORKVILLE
^' WATER DEPARTMENT REPORT
MONTH JULY 5
4.. 1.17 ��
WELLS
WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE
NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS)
3 1335 463 198 23035
4 1393 542 765 12036
TOTAL 35071
CURRENT MONTH'S PUMPAGE IS 10.928,000 GALLONS MORE THAN LAST MONTH
l LESS
CD
"1,639,000 GALLONS MESSES THAN THIS MONTH LAST YEAR
DAILY AVERAGE PUMPED: 1.131,000 GALLONS
DAILY MAXIMUM PUMPED: 1.581,000 GALLONS
DAILY AVERAGE PER CAPITA USE: 117.8 GALLONS
WATER TREATMENT'
CHLORINE FED: 564 LBS. CALCULATED CONCENTRATION: 1.9 MG/L
0.33
FLUORIDE FED: 535 LBS. CALCULATED CONCENTRATION: MG/L
WATER QUALITY'
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY
UNSATISFACTORY (EXPLAIN
FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION: 1.1 MG/L
IMAINTENANCE)
NUMBER OF METERS REPLACED: 6
NUMBER OF LEAKS OR BREAKS REPAIRED: 2
(
I NEW CUSTOMERS '
RESIDENTIAL 31 COMMERCIAL 2 INDUSTRIAL/GOVERNMENTAL
ICOMMENTS '
105 E WASHINGTON WATERMAINN BREAK HOLE IN PIPE LOST 100,000 GALLONS
OF WATER. 632 HEARTLAND SERVICE LEAK BAD FLARE ON COPPER
Ci?c 1V
United City of Yorkville Memo
o
- 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
Telephone:
hone: 630-553-4350
®� l�. `��� . p
Fax 630-553-7575
Date: September 22, 2005
To: Public Works Committee
From: Traci Pleckham—Finance Director
CC: Joe Wywrot—City Engineer
Subject: Gawne Lane Improvements—Funding source
Should the Committee recommend moving forward on the above listed project, further
investigation would need to be done on the funding source. This project was not a budgeted
item, however at revised budget time (November or December) Deuchler's proposal should be
available, and it can then be researched.
`�tiD A�r a United City of Yorkville Memo
800 Game Faun Road
EST.ito,
T_ ° 1836 Yorkville, Illinois 60560
Telephone. 630-553-8545
o 11-14
Fax: 630-553-3436
Date: September 20, 2005
To: Tony Graff, City Administrator t \
From: Joe Wywrot, City Engineer
CC: Traci Pleckham, Finance Director
Liz D'Anna, Administrative Assistant
Subject: Gawne Lane Improvements
Attached find an unsigned copy of the easement document for the sanitary sewer
easement along Gawne Lane that we obtained from Dale Woodworth recently. The terms
of the easement include the construction of a wateuuain along Gawne Lane from Bruell
Street, and then back up to E. Main Street. We are trying to locate a copy of the signed
and recorded document to confirm that the terms did not change.
Item Nos.6 and 7 in the document obligate the city to construct a roadway along the south
side of the lift station site and a watermain along Gawne Lane. The watermain would
connect to existing watermains on Bruell Street and somewhere on E. Main Street. None
of the engineering or construction for this work is budgeted. We should also dedicate a
public right-of-way where the future extension of Wooddale Drive would be located. The
city already owns this property, but it is not dedicated as right-of-way.
The lift station contract currently nearing completion includes paving a new driveway
and restoration of the Wooddale Drive pavement. Because any restoration paving we
perform at the lift station would probably be changed and/or damaged when the new
roadway is constructed, I recommend that we delete all pavement restoration and
driveway paving in this area from the lift station contract. Since the watermain was
already supposed to have been constructed by now, I recommend that we hire a
consultant immediately to design the road and watermain. Since Walter E. Deuchler
Associates already has thorough knowledge of this area, I recommend that we request a
proposal from them for this work. We will also need to budget for construction next fiscal
year.
Please place this item on the Public Works Committee agenda of September 26, 2005 for
discussion.
11/23/2004 16:30 FAX 630 553 5. ' DANIEL J. KRAMER Cd 005/017
v
STATE OF ILLINOIS
COUNTY OF KEND ALL )
•
GRANT OF PERMANENT SEWER
AND WATER EASEMENT AGREEMENT
AND TEMPORARY CONSTRUCTION EASEMENT
KNOW ALL MEN BY THESE PRESENTS:
THAT the Grantors DALE WOODWORTH AND ALICE WOODWORTH of The
United City of Yorkville, of the State of Illinois, in consideration of the sum of Ten and 00/100
Dollars ($10.00) and other good and valuable consideration, the receipt of which is hereby
acknowledged do hereby grant, bargain, sell and convey to the UNITED CITY OF
YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as
Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a
Forty-five Foot (45') permanent easement for Sewer Main and Water Main over the tract of land
designated in the attached Exhibit "A".
See attached legal description Exhibit "A".
In order to allow for the construction of a Sanitary Sewer Main and Water Main Grantors
further agree to grant to the UNITED CITY OF YORKVILLE a forty-five(45') Temporary
Construction easement upon the same terms and conditions. Said temporary easement is
described in the attached Exhibit "B" and shall be located immediately to the north of the
permanent easement as shown on the attached Exhibit "C". Said temporary construction
easement shall terminate six (6) months after completed construction of the sewer main and
water main.
Said grants of easement are made under the additional following terms and conditions:
Page 1 of 4
11/23/2004 16: 30 FAX 630 553 5 DANIEL J. KRAMER 0)006/0i7
The Grantor hereby grants the right of ingress and egress to said permanent Sewer Main
and Water Main Easement to Grantee.
The Grantee herein shall and hereby agrees to:
1. Restore the surface of said permanent easement to the condition thereof existing at the
time of entry upon same, and shall leave the surface of such easement level and free of all
debris, rocks in excess of two inches (2"), and gravel, and providing a covering of a
minimum of eight inches (8") of clean, black, fertile top soil and replace/relocate the
small trees that were removed as a result of said construction.
2. Replace all lot lines and property line stakes moved or disrupted in the course of
performing work in connection with the purpose of which the easement herein is granted.
3. The Grantee warrants and agrees to keep the real estate conveyed for said easements free
and clear of any and all construction lien claims.
4. Grantee shall indemnify and hold Grantors and their mortgagees, successors, and assigns,
harmless and defend them, and each of them, from and against any and all claims, actions,
damages, liability, losses, expenses and liens, including(but not limited to) reasonable
attorneys and other professional fees,arising out of any occurrence causing injury or
damage to any person(s) or property,whomsoever and wheresoever, and resulting from or
caused by any acts or admissions of grantees, their employees, agents, licensees,
contractors, successors and assigns in exercising any of the rights and privileges granted
herein.
5. Following completion of construction of facilities described herein, or any other excavation
work to be performed hereunder in connection with the exercise of the rights and privileges
granted hereby, Grantee shall cause all excavated spoil material to be spread evenly over the
area subject to the easement and temporary construction easement and to reasonably level
the surface on top of the easement and temporary construction easement leaving a clean
black dirt surface of at least eight(8")inches, Grantee shall remove any trees or other
debris cleared as a result of construction. In the event the Grantor has sustained any
property damages as a result of Grantee's construction activities, Grantee shall reimburse
Grantor any expenses or damages incurred.
6. The Grantee will construct, at its own expense a public street west of the existing
intersection of Bruell Street and Wooddale Drive south of the .82 acre site, more or less as
determined by survey, commonly known as the United City of Yorkville Bruell Street
Pump Station Site to the western property line as determined by the Survey prepared for
the sale of the United City of Yorkville Bruell Street Pump Station Site. Said roadway
shall be designed as an extension of the existing Wooddale Drive and shall provide access
to the unsubdivded area depicted on the attached Exhibit"C"west of the United City of
Yorkville Bruell Street Pump Station Site_ The paved portion of the extension shall not
be closer to Lot 5 than the existing curb adjacent to Lot 5.
Page 2 of 4 •
11/23/2004 16: 31 FAX 630 553 5 DANIEL J. KRAMER Z007/017
•
7. Concurrent with the installation of the United City of Yorkville Bruell Street Pump
Station, the Grantee agrees to install a sewer line and water line within the easement area
and provide three (3) connection stubs for water service and three (3) connection stubs for
water service to the three (3) proposed lots proposed by the Grantor on the property west
of Brucll Street. That Grantor shall be permitted an ingress and egress easement to the
two (2)lots proposed by Grantor in the permanent easement area legally described in the
attached Exhibit "A".
8. The Grantee agrees to waive any tap-on or connection fees in connection with the water
line and sewer line referenced in Paragraph 7 of this Agreement to the aforementioned
proposed three (3) lots. Furthermore, the Grantee agrees to waive the right to recapture
fees incidental to the installation of the water line and sewer line and the Bruell Street
Pump Station for the unsubdivided land west of Bruell Street and directly west of the .82
acre, more or less per survey, United City of Yorkville Bruell Street Pump Station Site.
9. The Grantee agrees to waive all filing fees incident to the filing, processing and approval
of any Annexation, Rezoning and Platting of the aforementioned proposed three lots
owned by the Grantor.
10. This easement shall be treated as a covenant running with the land.
11. This easement shall be binding upon the successors,heirs, and assigns of each party
hereto.
•
Page 3 of 4
11/23/2004 16:31 FAX 630 553 E DANIEL J. KRAMER Z008/017
IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals this
day of , 2004.
GRANTORS;
Dale Woodworth Alice Woodworth
Subscribed and sworn to before me,
•
, A.D. 20
NOTARY PUBLIC
Accepted:
CITY:
THE UNITED CITY OF YORKVILLE
BY:
Attest:
Date:
Prepared by and Return to;
Law Offices of Daniel J. Kramer
1107A S.Bridge St.
Yorkville, IL 60560
(630) 553-9500
Page 4 of 4
*`� o ��r o United City of Yorkville Memo
800 Game Farm Road
EST 14 1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
09 Fax: 630-553-3436
Date: September 19, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer L-)5'5
CC: John Wyeth, City Attorney
Liz D'Anna, Administrative Assistant
Subject: River's Edge Unit 1 —Letter of Credit
Attached find a letter from West Suburban Bank notifying us that the letter of credit for
River's Edge Unit 1 will expire on December 1, 2005. I called Dick Stanciu at Windham
Homes and told him that the city will need to call the Letter of Credit if it is not renewed.
There is a short punchlist for this development but it has not been completed. I
recommend that we begin the process of calling the letter of credit should that become
necessary.
Please place this item on the Public Works Committee agenda of September 26, 2005 for
discussion.
111:1-1IIIEST SUBURBAN BANK
September 16, 2005
City of Yorkville
800 Game Farm Rd.
Yorkville IL 60560
Re: Letter of Credit 1439
S & K Development LLC
To Whom It May Concern:
The above referenced letter of credit will expire on December 1, 2005.
This letter will serve as your notice as required by the original letter of credit.
If you have any questions please contact the undersigned at 630-652-2302.
Sincerely,
CL,6(66
Debbie Crowley
Vice President
Commercial Loan Operations
717 S.Westmore-Meyers Rd., Lombard, IL 60148 (630) 652-2000 Fax (630) 629-0279
MEMBER FDIC
w Cir a United City of Yorkville Memo
,,, 1` 800 Game Farm Road
EST.% '° °` 1836 Yorkville, Illinois 60560
` Telephone: 630-553-8545
-4911:V4,42,- (5° Fax: 630-553-3436
Date: September 20, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer 6v-a4S-----
CC: Liz D'Anna, Administrative Assistant
Traci Pleckham, Finance Director
Subject: 2005 Joint & Crack Filling— Change Order#1
Attached find one copy of proposed Change Order No. 1 for the referenced project. This
change order, in the amount of a $3,330.63 increase, is the final balancing change order
for this project.
This year's crack filling project was initially planned for the streets in Cannonball
Estates, Kylyn's Ridge Unit 1, Longford Lakes and the streets surrounding the Jewel
store, River's Edge south of the RR tracks, Colonial Parkway, parts of Sunflower Estates,
and Country Hills Unit 1. As work progressed, we saw that the quantity of material being
used was less than projected. This presented an opportunity to include additional streets
in the project without exceeding the appropriated amount of MFT funds. Consequently,
we directed the contractor to route and fill the edge of pavement on all of the streets in
the Heartland subdivision.
The MFT appropriation resolution we passed several months ago is in excess of the
final contract amount, so we will not need to appropriate additional funds. Please place
this item on the Public Works Committee agenda of September 26, 2005 for
consideration.
UNITED CITY OF YORKVILLE
2005 Joint&Crackfilling Change Order No. 1 (FINAL)
SKC Construction, Inc. Date: 19-Sep-05
PO.Box 503
West Dundee, Illinois 60118
Awarded Final Difference in
No. item Quantity Quantity Difference Unit Unit Price Cost
1 Crackfilling 29393 32940 3547 FT $0.939 $3,330.63
Total change: $3,330.63
Contract Award Amount: $27,600.03
Plus Previous Change Orders: $0.00
Revised Contract Amount: $30,930.66
Recommend for Approval: Date: `11I 1`"110 S'
City of'Okville
Approved: Date:
Aurora Blacktop, Inc.
Approved: Date:
City of Yorkville
$`��o ��
ro United City of Yorkville Memo
'" 800 Game Farm Road
EST kw1836 Yorkville, Illinois 60560
---------
Telephone: 630-553-8545
.p ` %,%-, Fax: 630-553-3436
Date: September 21, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: Traci Pleckham, Finance Directo
Liz D'Anna, Administrative Assistant
Subject: Sidewalk Replacement— 108 W. Ridge Street
Attached find a request from the resident at 108 W. Ridge Street for the city to reimburse
him for a section of public sidewalk in front of his property. Recently we approved a
change in our sidewalk replacement policy to budget$2500 towards replacement of walk
where individual homeowner's perform the work.
I concur with the work done and reimbursement in the amount of$570.24. Please place
this item on the Public Works Committee agenda of September 26, 2005 for approval. I
would also ask the committee for direction to see if reimbursements of less than $1000
can be approved by staff as long as sufficient funds are available.
JZ' it O
United City of Yorkville Memo
vl , T 800 Game Faun. Road
EST.kV y1836 Yorkville, Illinois 60560
Telephone: 630-553-8528
011i„Vit` 0 Fax: 630-553-3436
-1<L E 0>l
Date: August 30,2005
To: Joe Wywrot, City Engineer j/
From: Jennifer L.Fischer, Engineering Assistant `
Subject: 2005 Sidewalk Replacement Program/Payment Request
Richard Hart of 108 West Ridge Street has replaced the majority of public walk in front of his home, and submitted
an invoice for 60% City reimbursement of the$1400 costs incurred,per our 2005 program specifications. Following
past years' procedures, I have calculated the 60%reimbursement on both Mr. Hart's figures and the City's costs for
the same replacement, which is the 2004 cost of$3.84/SF (for quantities over 50/SF and less than 200/SF) rounded
up to the nearest$0.25/SF for inflationary costs.Please see below:
Mr. Hart's costs are for 14-4' replacement squares,total cost=$1400.00 at 60%=$840.00 reimbursement
City-inspected costs are for 59.4' x 4' replacement sidewalk x$4/SF=$950.40 at 60%=$570.24 reimbursement.
The City's policy is to reimburse the homeowner for the lower of the two calculated costs. I would ask that
reimbursement in the amount of $570.24 to Richard Hart be placed on the next Public Works Agenda for
consideration; thank you.
Richard Hart
108 West Ridge Street PO Box 446
Yorkville, Illinois 60560
Phone Number: 630-546-1666
United City of Yorkville
Engineering Department
c/o Jennifer Fischer
800 Game Farm Road
Yorkville, Illinois 60560
August 22, 2005
Ms. Fischer:
This is an invoice for the replacement of fourteen (14) sections of sidewalk in front of my
residence located at 108 West Ridge Street, Yorkville. The total cost was 81400.00 or
8100 per section. Thank you very much for your assistance in this matter.
Respe Ily submitted,
/
Richard Hart
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fDcrUnited Ci of Yorkville Memo
800 Game F Road
EST. ~ 1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
O .9pFax: 630-553-3436
NtE ‘‘).>
Date: September 21, 2005
To: Tony Graff, City Administrator 0 .
From: Joe Wywrot, City Engineer
CC: Liz D'Anna, Administrative Assistant
Subject: Rob Roy Creek Interceptor (Contract 3)—Change Order#1
Attached find a copy of proposed Change Order#1 for the referenced project. This
change order, in the amount of a zero dollar increase, is a time extension to March 1,
2006 due to the availability of the sewer pipe.
I recommend that this change order be approved. Please place this item on the Public
Works Committee agenda of September 26, 2005 for consideration.
WALTER E . DEUCHLER ASSOCIATES INC.
Consulting Engineers
230 WOODLAWN AVENUE • TELEPHONE (630) 897-4651 • FAX (630) 897-5696
AURORA, ILLINOIS 60506
August 26, 2005
Mr. Joe Wywrot
City Engineer
City of Yorkville
800 Game Faun Road
Yorkville, IL 60560
RE: Contract No. 3 - Rob Roy Creek interceptor
City of Yorkville
W.E.D.A. Job #788-04050-01
Dear Joe:
Please be aware that during the bidding of the Contract No. 3 Rob Roy Creek Interceptor we were advised
by the supplier of PVC DR 25 pipe that the pipe could not be manufactured at the earliest until mid October
2005.
Based on this uncontrollable time schedule we are requesting that the City Council approve a time extension
of 90 days to Dempsey Ing, Inc's contract for the installation of the interceptor.
The completion date of the entire work is slated for February 26, 2006 as shown on the attached Change
Order No. 1.
Should you have any questions or require additional information, please contact the undersigned.
Very truly yours,
WALTER E. DEUCHLER ASSOCIATES, INC.
Philip•- F. Moreau, P.E.
PFM/mw
Encl.
cc: Ralph Pfister, YBSD, w/Encl.
• Water Works and Sewerage • Buildings and Structures • Design and Construction
• Streets and Street Lighting • Investigations and Reports • Project Financing
08/26/2005 10: 12 FAX 16303655802 DEMPSEY ING INC Z002
AUG,26.2025 12:55PM WALTER DEUCHLER INC NO.55E F."Li�
CHANGE ORDER
Order No. 1
Date 8-25-OS
Agreement Date:
NAME OF PROJECT: ROB ROY CREEK INTERCEPTOR. CONTRACT 3.
YORKVTT,LE, ILLNIOS
OWNER: LTNITT D Q.TY Q'YORKVILU,ILLNOIS
CONTRACTOR: PEMPSTY"LN.JG,
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification: Time e.xte_n'iqn die. to avai.lab 1i.ty of sewer pipe .
$:e.e a,ttachme.nt ._
Change to CONTRACT PRICE: $0.. 0 0
Original CONTRACT PRICE: $ 1 . 9 7 5.. 6 31 . 0 0
Current CONTRACT PRICE adjusted by pr.viaus CIiANGE ORDER$ 1 , 9 7 5 , 6.31 . 0
The CONTRACT PRICE due to this CI3ANGE ORDER will be (increased) (decreased) by
s 0 , dO -
The new CONTRACT PRICE including this CHANGE ORDER will be $ 1 , 9.7 5 , 6 31 ..0 0
Change to CONTRACT TIME:
The CONITR4CT TIME will be (increased) (dccicased)by 90 calendar days.
The date for completion of all wor. is Pebrcary 28,2006 (Date),
Reques jura►���•�� Walter E. Denehler Assoc: - is
Accepted i . riga . • Dem.sev Ing,, Inc.
Approved by:
08/26/2005 09: 07 FAX 16303655802 DEMPSEY ING INC DEtCHLER 0 002
arftir° DEMPS ING INC
Sewer & Water Contractor
601 E. North St.,P.O.Box 127,Elburn,IL 60119 Phone 630-232-7056 •Fax: 630-363-5802
August 26, 2005
Mr. Philippe Moreau
Walter E. Deuchler Associates, Inc.
203 Woodlawn Avenue
Aurora, IL 60506
Re: Rob Roy Creek Interceptor Contract 3
Yorkville, IL
Dear Mr. Moreau:
Our supplier for the PVC pipe on this project has infoimed us that delivery
of this material is projected for the middle of October at the earliest.
Because of the scope of the project we feel it could not be completed by the
original date of November 30, 2005, Considering this, we are requesting a
ninety day extension to the original date, making the new completion March
1, 2006,
We of course will make every attempt for earlier delivery, and look forward
to working with you on this project.
Sincerely,
Bruce Kisser
Estimator
BK:ba
, 8,, ,, '
f° Ciro United City of Yorkville Memo
T 800 Game Farm Road
EST. ;1836 Yorkville, Illinois 60560
--------------- I Telephone: 630-553-8545
1 ii - ° '1. Fax: 630-553-3436
11<L E N‘'‘'
Date: September 21, 2005
To: Tony Graff, City Administrator
Oc ------'
From: Joe Wywrot, City Engineer
CC: Eric Dhuse, Director of Public Works
Traci Pleckham, Finance Director
Liz D'Anna, Administrative Assistant
Jeff Freeman, EEI
Subject: Shallow Well Siting Program
Attached find a partial copy of a report from Layne GeoSciences on the shallow well
exploration efforts that were performed this past summer at various locations around
town. The purpose of this work was to identify locations where future shallow wells
could be located. Of the four sites investigated, two sites (the Konicek property along W.
Galena Road and the MPI South property near the Ron Hill subdivision) show promise of
being capable of providing water for a shallow well. EEI believes that it would be
worthwhile to conduct a second round of exploration before proceeding to the next step,
which would be drilling test holes to confirm the existence of water-bearing sand and
gravel deposits. Ideally any additional exploration work would be performed this fall,
after the crops are harvested but before the ground freezes.
Our existing contract with EEI included funding of the work performed to date. If we
want to proceed with additional exploration work, we will need to amend our agreement
with them. EEI's email estimates the cost of this additional work to be $12,000 to
$15,000, but after further discussing this with Jeff Freeman it appears that looking at
three additional sites would cost from $15,000 to $20,000.
Please place this item on the Public Works Committee agenda of September 26,2005 for
discussion. If the committee wishes to proceed with additional exploration, I will ask EEI
to prepare a supplemental agreement, which would be placed on the October 18th
Committee of the Whole agenda.
If you have any questions regarding this matter, please see me.
Page 1 of 1
Joe Wywrot
From: Jeff Freeman [jfreeman@eeiweb.com]
Sent: Wednesday, September 21, 2005 10:54 AM
To: Joe Wywrot
Cc: Andrew Deitchman
Subject: Shallow Water Well Siting Program
Joe-
Based on recent evaluations in other communities in the area, rough cost estimates for additional shallow water
well siting field work would be as follows:
o Phase 2—Additional Geophysical Exploration $12,000—$15,000
o Phase 3—Test Holes (Assume 3 Test Holes) $25,000—$30,000
o Phase 4, 5 & 6—Test Well, Aquifer Pump Test, &Well Abandonment $75,000—$85,000
As discussed this morning, we believe Phases 2 and 3 are the most critical work items to be considered for this
fall. If there are good sites that are identified in the Phase 2 and 3 work, and further confirmation makes sense
prior to "locking-in" a site on a Preliminary Plan, then it may be appropriate to consider additional funding for
Phases 4, 5, and 6 at that time (i.e. developer front funding).
For your information, I took a quick look at fees to date within this project number. We currently have about
$15,000 in fees logged to it, however, we have not received Layne Western's bill, yet. We are projecting that their
costs will be approximately $20,000, which would take us up to the originally budgeted amount of $35,000
(February 11, 2003 Contract).
If you have any questions, or comments, please let me know.
Jeffrey W. Freeman, P.E.
Senior Project Manager
Engineering Enterprises, Inc.(EEI)
52 Wheeler Road
Sugar Grove, IL 60554
(630)466-9350
(630)466-9380 FAX
ifreeman@eeiweb.com
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9/21/2005
I
I
REPORT FOR THE TASK 2
GEOPHYSICAL EXPLORATION PROGRAM
FOR THE
UNITED CITY OF YORKVILLE, ILLINOIS
Prepared for:
The United City of Yorkville, Illinois
and
Engineering Enterprises, Inc.
I
August, 2005
Prepared by:
Layne GeoSciences
Layne-Western
a division of Layne Christensen Company
721 W. Illinois Avenue
Aurora, Illinois 60506-2892
k ."10#
Daniel M. Pep inski/•.E., P.G.
Senior Hydrogeolo_ist
�I
homas P. Healy, P., 4°-
Asst. District Manager
Lyne•
INTRODUCTION
On behalf of the United City of Yorkville (the City) and Engineering Enterprises, Inc.
(EEI), Layne GeoSciences is pleased to present this summary report for an electrical
resistivity imaging and seismic refraction geophysical survey conducted as part of an
ongoing exploration program for a new City well. This survey constitutes Task 2 of the
groundwater exploration study. Task 1 of this study, referred to as the Geological
Reconnaissance Study, was completed in two phases by Layne-GeoSciences in February
2000 and February 2002. The purpose of the geophysical investigation is to locate sand
and gravel deposits that may be extensive and permeable enough to sustain a new high
capacity well for the City.
IDENTIFICATION OF THE SURVEY AREAS
From the results from the two Task I studies, several general areas were identified with
better potential for having accumulations of sand and gravel deposits. Based on these
findings, EEI and the City identified six potential properties for geophysical exploration.
Of these, access was granted to perform the geophysical survey on four of the properties.
The four properties on which the geophysical exploration survey was performed are
presented on Figures 1 and 2 and consist of the following:
1. The Bristol Bay property adjacent to future City Well 6.
2. The Konicek property located along Galena Road west of W. Beecher Road.
3. The Runge Farm/Bailey Meadows property, southwest of the intersection of Hwy
47 and Base Line Road.
4. The MPI South property located along Immanuel and to the north of Ament Road.
DESCRIPTION OF GEOPHYSICAL SURVEYING METHODS
Based on the general trends in bedrock depth and unconsolidated deposits in the region, it
was determined that two-dimensional electrical resistivity imaging (ERI) and seismic
refraction were the most appropriate geophysical exploration methods for this survey.
The following paragraphs provide an overview of these geophysical surveying methods.
More detailed descriptions of the survey methods are provided in the appendix of this
report.
Description of the ERI Survey
Geological materials differ in their ability to conduct electricity. For example, most types
of bedrock and dry sand and gravel deposits are very electrically resistive, while saturated
clay is a good electrical conductor. By knowing the general geology of an area and the
typical electrical properties of geologic materials, it is possible to use electrical resistivity
surveying to distinguish between various geologic materials at the survey area. ERI is an
electrical resistivity surveying technique that uses a series of electrodes along a profile
line to efficiently collect geoelectrical data.
The electrical resistivity imaging survey was conducted using the Advanced Geosciences
Inc. (AGI) Super Sting automatic multi-electrode system. Each electrical profile line
consisted of 64 electrodes, each spaced at 20-foot intervals.
Lyne'
DISCUSSION OF RESULTS
A total of 5 ERI lines and 1 seismic refraction line were performed for this survey. In
general, the data quality was good. Shallow soil conditions were relatively moist, thereby
providing a good electrical coupling for the ERI survey, which generally improves the
overall data quality. The following subsections of this report provide a detailed
discussion of the geophysical survey results and interpretation for each survey area. Plots
of the field data and model results'for the ERI lines are presented in Appendix B.
Bristol Bay Property Near Proposed City Well 6
Two electrical resistivity imaging lines (i.e. lines RS-1 and RS-2) were surveyed at this
exploration area (Figure 4). The two ERI lines were oriented perpendicular to one
another in order to improve the accuracy of the data interpretation for this area and to
provide better coverage across the available space. The plots of the modeled geo-
electrical data for these ERI lines are presented on Figure 2.
As presented on Figure 2, the bedrock surface is relatively flat in this area, with an
estimated depth to bedrock of approximately 80 to 100 feet, which is generally consistent
with logs for nearby wells that were identified in the Phase I Geological Reconnaissance
Study. However, the bedrock surface apparently becomes somewhat deeper toward the
south along ERI Line RS-2, which suggests that the subtle bedrock valley identified in
this area during the Phase I study may be located slightly further south.
Across both ERI lines, electrical resistivities of the uppermost approximately 60 feet of
unconsolidated deposits were estimated at less than 80 ohm-meters, with intermediate
resistivities (between approximately 80 and 140 ohm-meters) between approximately 60
feet and the bedrock surface. These electrical resistivities indicate that approximately 60
feet of clay-rich sediments followed by more silty and/or sandy sediments to the bedrock
surface are present along these ERI lines. The thin nature and low resistivity of the
deeper sediments (i.e. those beneath approximately 60 feet), combined with the apparent
flat bedrock surface indicates that the geologic materials and geologic structure are not
conducive to shallow sand and gravel well site development.
The higher resistivity values at this location (relative to the other ERI lines performed for
this survey) suggests that the uppermost bedrock in this area is likely dolomitic in
composition. Well logs from the geologic reconnaissance study agree with this
interpretation, indicating that the younger (and more electrically-conductive) Maquoketa
Shale Foimation has been eroded away at this site.
Konicek Property along Galena Road West of W. Beecher Road.
The two ERI lines on this site (i.e. ERI Lines RS-3 and RS-3A) were completed along the
southern side of the property, along Galena Road, to minimize damage to the recently-
planted crops (Figure 6). From a geologic perspective, this property was selected for
geophysical investigation because of its proximity to the apparent bedrock valley
identified to the south and east along East Beecher Road in the Phase I Geologic
Reconnaissance Study. To be as close as practical to the apparent bedrock valley, RS-3
3
4aqne*
began near the eastern property boundary and trended westward, perpendicular to the
apparent orientation of the bedrock valley.
Similar to ERI lines RS-1 and RS-2, the bedrock surface appears to be relatively flat in
this survey area. However, the unconsolidated deposits are apparently more electrically-
resistive and bedrock is less resistive, relative to the results from RS-1 and RS-2. The
relatively high resistivities of the shallow unconsolidated sediments (in the range of
approximately 200 to 500 ohm-meters) in RS-3 and RS-3A are consistent with those of
sand and/or gravel deposits and the proximity of the sand and gravel pit to the southeast
improves the likelihood that shallow sand and gravel deposits are present in this area.
The low resistivity range and depth of the underlying materials suggests that bedrock is
approximately 90 to 110 feet deep in this area and is likely consists of the Maquoketa
Shale Formation.
Runge Farm/Bailey Meadows Property
ERI Line RS-4 and seismic refraction Line S-1 were completed on this property (Figure
4). These geophysical surveying lines were positioned to explore across one available lot
on the development that is planned for this property. Unfortunately, the available lot was
not located within the promising area for sand and gravel well site development identified
in the Phase I Geological Reconnaissance Study.
The purpose of the seismic refraction survey line was to confirm the depth to bedrock in
this area as well as to help to use the ERI results from other areas to identify the bedrock
surface in those locations. The results from ERI Line RS-4 and seismic refraction Line
S-1 are presented on Figure 7. Based on these results, the bedrock surface is relatively
flat to slightly undulating and the depth to bedrock is approximately 80 feet. Above the
bedrock surface, resistivities of unconsolidated deposits generally increase with depth
from approximately 50 to 120 ohm-meters. The resistivity of shallow unconsolidated
materials was near the high end of this range toward the west of RS-4, apparently as a
result of drier soil conditions in this area. This range in resistivity is indicative of fine
grained and/or clay-rich sediments throughout the unconsolidated zone.
The electrical resistivity of shallow bedrock was lower toward the west. This transition
in electrical properties suggests that shallow bedrock may be mainly dolomitic toward the
east, and becoming more shaley toward the west.
MPI - South Property
One ERI line (RS-5) was completed toward the south side of this property (Figure 7).
This ERI line was positioned toward the north side of this property where the results from
the Phase I Geological Study indicated that the potential for sand and gravel deposits was
greater.
As presented on the interpreted geo-electrical cross section for this ERI line (Figure 8),
the bedrock surface appears relatively flat (at approximately 240 feet deep), with slightly
deeper bedrock depths being interpreted toward the north side of this line. Since the land
surface slopes upward along the northern half of this ERI line, the apparent deeper
4
erne.
bedrock depths to the north are likely associated with land surface topography, rather
than changes in bedrock surface elevation.
ISimilar to previous ERI lines, it appears that unconsolidated materials along line RS-5 are
predominantly composed of silt and/or clay-rich materials (i.e. resistivities of less than
100 ohm-meters), with sandier sediments (with resistivities in the range of 120 to 150
ohm meters) near the bedrock surface. Deep unconsolidated sediments with the highest
resistivities are located approximately mid-way along RS-5. The presence of these
apparent higher resistivity materials is promising, considering that local domestic well
logs in this area report the presence of sand and gravel deposits above the bedrock
surface
ECONCLUSIONS AND RECOMMENDATIONS
In general, the results from this geophysical survey are somewhat promising. The
�'1I interpretation of the data suggests that accumulations of sand and gravel deposits may be
present on the Konicek property at ERI Lines RS-3, RS-3A and on the MPI— South
Property at ERI Line RS-5. However, the results from the Runge Farm/Bailey Meadows
ir
and Bristol Bay properties were not as promising.
The results from ERI Lines RS-3 and RS-3A suggest that sand and gravel deposits are
C likely present throughout the area. However, bedrock appears to be relatively shallow
(i.e. approximately 90 to 110 feet deep across the surveyed areas) and logs for several
nearby domestic sand and gravel wells report static water levels on the order of 30 to 40
feet below land surface. Consequently, Layne recommends that test hole drilling in these
areas focus on locations where apparent sand and gravel deposits coincide with areas
where the bedrock surface appears to be deepest. Four potential test hole locations have
Ibeen identified on Figure 7 and are numbered from 1 to 4, based on their recommended
priority. Potential test hole locations 1 and 2 are at approximately 420 feet along RS-3
and 880 feet along RS-3A, respectively. These sites are given higher priority because
they are located within the central part of the ERI lines, where data quality is generally
better and our confidence in the data interpretation is higher. Potential test hole locations
3 and 4 are also locatedinpromising areas,but are nearer to one end of their respective
ERI lines. Upon installing test holes at locations 1 and 2, we recommend coordinating
with the City and EEI to discuss whether additional test hole drilling at sites 3 and 4 is
0 prudent.
As discussed in therecedin
p g sections ons of this report, the results from ERI Line RS-5
0 suggest that relatively extensive sand and gravel deposits may be located above the
bedrock surface at the MPI-South Property. The presence of deep sand and gravel
deposits is also reported in logs from local domestic wells in this area. However, many
0 of these well logs also indicate that the static water level in these sand and gravel deposits
is on the order of 150 feet deep. As presented on Figure 9,the recommended test hole
location is located at approximately 580 feet along ERI Line RS-5, where thicker and
0 more electrically-resistive sand and gravel deposits appear to be present. One
encouraging factor for this area is the thick accumulation of clay-rich deposits near the
ground surface. These shallow apparent clay-rich materials should provide a good -
6 5
4a31n8 :-
environmental buffer from agricultural chemicals and other potential surface
contaminants.
It is imperative that good, representative soil and groundwater samples be collected
during the exploratory drilling program to identify the most permeable formation
materials and favorable groundwater quality. Therefore, we recommend that the test
holes be drilled using the dual wall reverse circulation (DWRC) method. The DWRC
method allows for accurate sampling through all types of unconsolidated materials (sand,
clay, gravel and boulders). In addition, water samples can be collected from selected
depth intervals for field analysis. If appropriate, the test holes can be readily converted to
monitoring wells by advancing overshot pipe and then constructing the wells inside the
pipe.
During installation of the test holes, unconsolidated materials should be continuously
logged and sampled in 5-foot increments. Because of the agricultural use of these and
neighboring properties, we recommend collecting formation water samples during the
test hole drilling process from zones with promising geologic materials. The water
samples should then be analyzed for nitrates, iron and manganese.
The soil samples will be evaluated by one of our hydrogeologists to identify the most
permeable formation materials and the test hole water sampling results will be reviewed
to estimate the local groundwater quality. Also, Layne can sieve selected samples to aid
in selecting the location with the best potential for sustaining a high capacity sand and
gravel well.
If the results from the exploratory test hole program are promising, we recommend that a
test well be installed and tested at the most promising site. The purpose of the test well is
to estimate the sustainable productivity and water quality associated with the aquifer and
to obtain information needed to design a permanent municipal well.
6
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Layne-GeoSciences Figure 6 - Locations of ERI Lines LEGEND
a division of Layne Christensen Company on the Konicek Property
W229 N5005 DuPlainville Road ERI Line
Pewaukee,WI 53072 Yorkville, Illinois
(262)246-4646
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Layne-GeoSciences Figure 9 - Location of ERI Line LEGEND
a division of Layne Christensen Company on the MPI - South Property
W229 N5005 DuPlainville Road ERI Line
Pewaukee,WI 53072 Yorkville, Illinois
(262)246-4646
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`,c ,r) CST o United City of Yorkville Memo
_, *fig..0 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
•
Telephone: 630-553-8545
Pel '-'': ' 4
I. _ o Fax: 630-553-3436
SLE XVI'
Date: September 21, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: John Wyeth, City Attorney
Liz D'Anna, Administrative Assistant
Subject: Fox Hill Unit 7 —Water& Sanitary Recapture Agreement
Attached find a letter from Marvin DeLahr responding to my memo of May 23, 2005
regarding the water and sewer recapture for Fox Hill Unit 7. I concur with most of the
explanations that Marvin has offered. There are some policy and legal questions that
should be considered regarding soft costs and the lift station:
• Engineering costs—The basic watermain design was provided to the developer
with my first set of review comments on the preliminary plan. Any revisions since
then were minor, and would have been required regardless of pipe size. The lift
station location was changed to the south end of the site. Once again, this issue
was raised in my first set of review comments on the preliminary plan, before any
detailed engineering was performed. Design criteria regarding the sewer size and
profile, as well as lift station capacity were provided to the developer by YBSD.
Engineering for the lift station itself was performed by the lift station supplier
(Metropolitan Pump), and that cost included in the purchase price of the lift
station. Consequently, I do not recommend that engineering costs be included in
the recapture agreement.
• Supervision and Overhead Costs—This issue is similar to Engineering costs. It
doesn't cost more to supervise the construction of a larger water rain versus a
smaller wateuuain. Another difficulty is documenting the cost of claimed
supervision and overhead costs. There is also a large degree of variability in the
percentage requested; for instance the Heartland developer had requested 7.5%
overhead and supervision, while the Fox Hill developer is requesting 20%.
• Legal costs —This is a practical issue of quantifying the cost. Can we accept a
ballpark estimate?
• Marvin is asking that the lift station recapture be based on Fox Hill's percentage
of use. Past recaptures in Yorkville have been based on construction changes
(oversizing a pipe or deepening a sewer) required to accommodate additional
properties, and not on percentage of use. Since Fox Hill needed a lift station for
it's sanitary service, the recapturable amount should be limited to the additional
cost of larger pumps, motors, etc.
• Marvin has stated that the city set a precedent by approving an earlier recapture
agreement for Fox Hill that included the items mentioned above, and that the Fox
Hill Unit 7 recapture should merely be considered as a supplement to the earlier
recapture with the same Willis.
John Wyeth should comment on all of these issues prior to the city council approving a
recapture document.
Please place this item on the Public Works Committee meeting of September 26, 2005
for discussion.
DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone: 708-479-1306
Fax: 708-479-6537
Cell:815-791-6167
19250 EVERETT LANE,SUITE 101 MOKENA, IL 60448 Email : mdelahr@sbcglobal.net
August 9,2005
United City of Yorkville
800 Game Farm Road
Yorkville,IL 60560
Attention: Joe Wywrot
Re: Fox Hill Unit 7—Water and Sewer Recapture
Dear Joe,
Enclosed please find a revised calculation spreadsheet for the Fox Hill Unit 7 recapture. The
revised calculations are based upon the actual costs we incurred from the contractors to install
the improvements.In your letter dated May 23, 2005 you made a couple of references to"the
approved engineer's estimate"being used for the calculations.I disagree with this interpretation
for two reasons. First, recapture is repayment for costs paid out by the developer for the over-
sizing or extension of infrastructure,which will benefit property other than that of the developer.
The recapture amount should be based upon actual dollar amounts(whenever actual costs exist)
not an"estimate". Second,the method of calculations must be consistent.You want us to use the
approved engineer's estimate for items such as the cost of valves.However,I'm sure you
wouldn't want us to use the approved engineer's estimate for the lift station,which is
$125,000.00 instead of the actual cost of$90,493.00. I will offer an explanation for each item
listed on the spreadsheet:
Sanitary Sewer
• The first item listed is the cost difference between 8"and 10" sanitary sewer. The
approved engineer's estimate for 8"sanitary sewer is$20.00 to $22.00 per ln.ft.
depending on depth. The approved engineer's estimate for 10" sanitary sewer is $24.00
to $28.00 per ln.ft.depending on depth. Our contractor installed the 8" sanitary sewer for
$15.00 per ln.ft. and the 10"sanitary sewer for$20.00 per ln.ft. The cost difference of
$5.00 for the 924 ln.ft.that was installed amounts to$4,620.00.
• The second item listed is the 6"force main.In a letter dated May 23,2005 you stated the
entire length of 6' force main should be eligible for recapture. The approved engineer's
estimate for 6"force main is$21.00 per ln.ft. Our contractor installed the 6"force main
for$22.00 per ln.ft.The cost for the 941 ln.ft. installed amounts to $20,702.00.
• The third item listed is for dewatering for sanitary line due to depth. The sanitary sewer
was installed at a lower elevation so depth was available for future extensions. The
dewatering was needed as a result.This is an actual cost incurred for dewatering the
gravity flow section of the sanitary sewer. Copies of the paid invoices are enclosed.
• The fourth item listed is the construction staking done for the dewatering. This too is an
actual cost incurred for dewatering the gravity flow section of the sanitary sewer.
• The fifth item listed is the lift station.You and I disagree on the method of recapture
calculations for this item. The approved engineer's estimate for the lift station is
D.C.S.
1
$125,000.00. The actual installed cost was $90,493.00 ($105,368.00 including the wiring
listed as item number six). Pete Huinker of Smith Engineering has calculated the Fox
Hill Unit 7 development will only use 14% of the capacity of the lift station that was
required by the City. In our original recapture request dated February 7, 2005 we had
requested recapture based upon the 14%usage. In your letter dated April 18, 2005 you
stated"Recaptures we have approved in the past have been based on oversizing of
facilities or for constructing sewers deeper in the ground. For the lift station,the
recapture would be for the additional cost of larger pumps,motors,the generator, and
perhaps forcemain."You requested we determine the size and cost of a lift station that
would serve only the Fox Hill Unit 7 development and then calculate the difference in
cost for the recapture. We did that and it was reflected in our April 27, 2005 recapture
spreadsheet.However, in the enclosed revised spreadsheet you'll note that we are still
asking for the original amount. This is 86% of the installed price of$90,493.00.Fox Hill
will only be using 14% of the lift station's capacity and we believe it is unfair to burden
us with the bulk of the cost.The future developments that tie onto this system will be
using the remaining 86% of the capacity and the recapture provisions of the Municipal
Code contemplate that those benefited property owners pay recapture for such usage.
• The sixth and final item listed in the sanitary sewer section is the electrical wiring for the
lift station. The reasoning used for the lift station recapture applies to this item also. We
paid$14,875.00 to have the lift station wired and it should be added to the cost of the lift
station installation. 86% of the total equals $12,792.50.A final waiver of lien from
Phillips Electric is enclosed.
Water Main
• The first item listed is the cost difference between 8" and 16"water main.The approved
engineer's estimate for 8"water main is $23.00 per ln.ft. The approved engineer's
estimate for 16"water main is $47.00 per ln.ft.Our contractor installed the 8"water
main for$22.00 per ln.ft. and the 16"water main for$40.00 per ln.ft. The cost difference
of$18.00 for the 1,628 ln.ft. that was installed amounts to $29,304.00.
• The second item listed is the cost difference between a 16"x 6"tee and a 8"x 6"tee used
in the installation of the fire hydrant on the oversized 16"water main_ These tees are not
listed separately in the approved engineer's estimate. They were included in the fire
hydrant line item. Our contractor's price for each 16"x 6"tee is $1,200.00. Our
contractor's price for each 8"x 6"tee is $500.00. The cost difference of$700.00 for each
of the five tees that were installed amounts to$3,500.00.
• The third item listed is the difference between a 16"valve with a 5' diameter vault and
an 8"valve and valve box. The approved engineer's estimate for the 16"valve with a 5'
diameter vault is $3,500.00 each. The approved engineer's estimate for the 8"valve and
valve box is $950.00 each. Our contractor installed the 16"valve with a 5' diameter vault
for$6,100.00 each. Our contractor installed the 8"valve and valve box for$1,050.00
each. The cost difference of$5,050.00 for each of the five valves that were installed
amounts to$25,250.00.
• The fourth item listed is the difference between a 16"x 8"tee and an 8"x 8"tee.The
approved engineer's estimate for the 16"x 8"tee is $700.00 each.The approved
engineer's estimate for the 8"x 8"tee is $300.00 each. Our contractor installed the 16"x
8"tee for$1,200.00 each. Our contractor installed the 8"x 8"tee for $500.00 each. The
cost difference of$700.00 for each of the four tees that were installed amounts to
$2,800.00.
2
• The fifth and fmal item listed in the water main section is the difference between a 16"x
16"tee and an 8"x 8"tee. The approved engineer's estimate for the 16"x 16"tee is
$1,000.00 each. The approved engineer's estimate for the 8"x 8"tee is$300.00 each.
Our contractor installed the 16"x 16"tee for $1,350.00 each. Our contractor installed the
8"x 8"tee for$500.00 each. The cost difference for the one tee that was installed
amounts to $850.00.
Note: I have enclosed a copy of a letter from S&K Excavating&Trucking,Inc. stating the unit
prices charged for the installation of the above listed sanitary sewer and water main items in Fox
Hill Unit 7. The proposal and final waiver of lien from S&K are for total costs only and weren't
broken down to individual items. I had asked S&K to supply us with the unit prices used for the
project so I could calculate the cost of the recapturable items.
Miscellaneous
• The first item listed is engineering fees. This recapture is an amendment to the recapture
agreement already in place for the remainder of Fox Hill. There was a precedent set by
that agreement as far as the engineering recapture is concerned.I disagree with your
statement that the recapture items did not require any additional engineering. The routing
of the 16"watermain thru the subdivision required changes to the plans. There were
changes to the plans for relocating the lift station and making the changes for lowering
the sanitary system must also be taken into consideration.In addition there has been
substantial time spent by the engineer doing the recapture calculations.I contacted Pete
Huinker at Smith Engineering Consultants. He estimated the additional engineering at
$1,500 and the recapture calculations at$2,500.This amount will change if they need to
supply more information. SEC will provide documentation at the time of final approval.
• The second item listed is attorney fees.I contacted our attorney,Robert Gamrath III with
Quarles and Brady, and asked for an estimate of cost to resolve the recapture issue.Mr.
Gamrath researched the time spent already and approximated the hours that may be
needed to settle this matter.He gave me the dollar amount of$10,000.00. This figure
will of course be higher or lower depending on how long the recapture discussions carry
on. After the matter is resolved,Quarles and Brady will provide documentation on their
billing.
• The third item listed is the 0.03% City review fee.In your May 23,2005 letter you
agreed this fee was recapturable but it should be based on the approved engineer's
estimate of cost. We agree with this and have calculated the amount accordingly.
Enclosed is a"City Review Fee Recapture Worksheet". The final calculation on the
worksheet is $5,702.83.
• The fourth and fmal item listed under the miscellaneous section is supervision and
overhead. I disagree with the exclusion of the supervision and overhead costs.Mr.
Dresden and I spent many hours overseeing the engineering changes,dewatering,and
installation procedures. There also has been substantial time spent compiling the
recapture information. The original approved Fox Hill recapture agreement has a line
item titled"Overhead and Site Supervision"which is calculated at 20% of the total costs
of the sanitary sewer and water main recapture items. This is shown on page 2 of the
summary sheets compiled by Compass Consulting Group (enclosed).Using that same
computation, our supervision and overhead amount would be $51,604.88,which is 20%
of$258,024.40.
3
Since this is an amendment to the existing Fox Hill Recapture Agreement I am asking our
attorney, Mr. Gamrath,to handle the rest of the negotiations.Please feel free to call Mr. Gamrath
or me with any questions or comments you may have. Thank you for your attention to this
matter.
Sincerely,
1
arvin DeLahr
Cc: Mr. Paul Dresden
Mr. Robert Gamrath
Mr. Tony Graff
Mr. John Wyeth
Mr. Pete Huinker
•
4
FOX HILL - UNI TT RECAPTURE 8/9/2005
'DESCRIPTION = QUANTITY UNIT `UNIT PRICE _ TOTAL PRICE
Sanitary Sewer
difference between 8" and 10" sanitary sewer 924 In.ft. $5.00 $4,620.00
6" force main 941 In.ft. $22.00 $20,702.00
dewatering for sanitary line due to depth 1 lump sum $79,581.90 $79,581.90
survey for dewatering 1 lump sum $800.00 $800.00
lift station - $90,493.00 minus the 0.14% Fox Hill capacity 1 lump sum $77,824.00 $77,824.00
wiring of lift station - $14,875.00 minus the 0.14% Fox Hill capacity 1 lump sum $12,792.50 $12,792.50
Total of Sanitary Sewer Recapture Items = $196,320.40
Water Main
difference between 8" D.I.P. and 16" D.I.P. water main 1628 In.ft. $18.00 $29,304.00
difference between 16"x 6" tee and 8"x 6" tee (for fire hydrants) 5 each $700.00 $3,500.00
difference between 16"valve w/5' diameter vault and 8" gate valve & box 5 each $5,050.00 $25,250.00
difference between 16"x 8" tee and 8"x 8" tee 4 each $700.00 $2,800.00
difference between 16"x 16" tee and 8"x 8" tee 1 each $850.00 $850.00
Total of Water Main Recapture Items = $61,704.00
Miscellaneous
— --- --------------------
(estimated) Engineering Fees = $4,000.00
(estimated)Attorney Fees = $10,000.00
(recapture on 0.03% City review fee) City Fees = $5,702.83
(0.20% of sanitary sewer and water main recapture items) Supervision and Overhead = $51,604.88
Total of Miscellaneous Fees = $71,307.71
Summary
Total of Sanitary Sewer Recapture Items = $196,320.40
Total of Water Main Recapture Items = $61,704.00
Total of Miscellaneous Fees _ $71,307.71
TOTAL RECAPTURE COSTS - $329,332.11
Page 1 of 1
Ni);'•
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to o
A United City of Yorkville Memo
, , , T 800 Game Farm Road
EST 1836 Yorkville, Illinois 60560
- Telephone: 630-553-8545
, i1, 0 Fax: 630-553-3436
.741-E X\'‘'
Date: September 21, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: John Wyeth, City Attorney
Liz D'Anna, Administrative Assistant
Subject: Castle Bank—Letter of Credit Nos. 606 & 607
Reduction No. 1
Attached find a request from Castle Bank requesting reductions for the two letters of credit
established to guarantee completion of sitework. I have reviewed the request and concur
with the amount of work completed to date.
Castle Bank's engineer has requested that the letter of credit be reduced to 0% for
completed items. While this may be allowable for private work items that will not be
accepted for ownership by the city, we should treat public work items according to our
subdivision control ordinance. That ordinance allows the letter of credit to be reduced to
15% of the value of the item, and only allows further reductions upon acceptance of that
item for ownership by the City Council.
I recommend that Letter of Credit No. 606, established for earthwork and erosion control,
be released. I recommend that Letter of Credit No. 607, established for the balance of the
sitework, be reduced by the amount of$357,795.40. The remaining amount of that letter of
credit would be $77,672.05.
Please place this item on the Public Works Committee agenda of September 26, 2005 for
consideration.
21-Sep-05
Letter of Credit/Bond Reduction
Subdivision: Castle Bank
Reduction No. 1
Letter of Credit # 606 Site Dev. Permit
Substantially
Approved Req. Amt complete for New amount Amount for
Item Eng. Est. for LOC/Bond current reduction for LOC/Bond current reduction
Erosion Control $119,560.00 $131,516.00 $119,560.00 $0.00 $131,516.00
Earthwork $2,670.00 $2,937.00 $2,670.00 $0.00 $2,937.00
Totals $122,230.00 $134,453.00 $122,230.00 $0.00 $134,453.00
Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items.
2) Work items not to be accepted for ownership by the city may be reduced to 0% upon completion of punchlist.
21-Sep-05
Letter of Credit/Bond Reduction
Subdivision: Castle Bank
Reduction No. 1
Letter of Credit# 607 Supplemental - Site Work
Substantially
Approved Req. Amt complete for New amount Amount for
Item Eng. Est. for LOC/Bond current reduction for LOC/Bond current reduction
Site Demolition $20,110.00 $22,121.00 $20,110.00 $0.00
$22,121.00
Sanitary Sewer $57,300.00 $63,030.00 $57,300.00 $8,595.00
$54,435.00
Watermain $30,094.00 $33,103.40 $30,094.00 $4,514.10
$28,589.30
Storm Sewer $16,989.00 $18,687.90 $16,989.00 $0.00 $18,687.90
Paving $181,908.50 $200,099.35 $171,244.50 $37,417.08 $162,682.28
Miscellaneous $89,478.00 $98,425.80 $75,031.50 $27,145.88 $71,279.93
Totals $395,879.50 $435,467.45 $370,769.00 $77,672.05 $357,795.40
Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items.
2) Work items not to be accepted for ownership by the city may be reduced to 0% upon completion of punchlist.
REMPE-SHARPE
& Associates, Inc.
Principals CONSULTING ENGINEERS
W. R. Gain, P.E. 324 West State Street—P.O. Box 32
J. Bibby, P.E., S.E. Geneva, Illinois 60134-0032
D. A. Watson, P.E. Phone: 630/232-0827—Fax: 630/232-1629
E. Rempe, P.E.
J. Sparber, P.E.
September 7, 2005
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Attn: Mr. Joseph Wywrot
Re: New Castle Bank Facility
Letter of Credit Reduction Request
File: YRK-04
Dear Mr. Wywrot:
On behalf of Castle Bank, Rempe Sharpe & Associates is requesting a reduction in
the Letter of Credit from $569,920.45 to $79,921.45. Detailed information regarding the
estimated and completed quantities for the project is provided as an attachment to this
correspondence.
Please feel free to contact me at 630-232-0827 ext 16 with any questions regarding
the enclosed.
Sincerely,
REMPE-SHARPE AND ASSOCIATES, INC.
BY:
fames E'. Sparber P.E.
JES
P.C. Mr. Stan Free, Castle Bank — Yorkville
Mr. Joe Winkelmann, Larson & Darby — Rockford
LETTER OF CREDIT REDUCTION REQUEST
NEW CASTLE BANK FACILITY-YORKVILLE,ILLINOIS
September 7,2005
Item# Item Description Quantity Units Unit Price Extended Quantity Value
Price Completed Completed
1 Pavement Removal&Dis•osal 5364 SY $2.50 $ 13,410.00 5364 $ 13,410.00
2 Removal of Combination Concrete Curb&Gutter 2600 LF $2.00 $ 5,200.00 2600 $ 5,200.00
3 Tree Removal 1 LSUM $1,500.00 $ 1,500.00 1 $ 1,500.00
SITE DEMOLITION TOTAL $ 20,110.00 $ 20,110.00
4 Earth Excavation and Haul-off 6300 CY $18.00 $113,400.00 6300 $113,400.00
5 Furnish and Place Topsoil 1760 SY $3.50 $ 6,160.00 1760 $ 6,160.00
EARTHWORK TOTAL $119 560 00 $ 119 560 00
I • •
6 Sanitary Sewer,6"PVC,SDR-26 100 LF $20.00 $ 2,000.00 100 $ 2,000.00
7 Sanitary Sewer,8"PVC,SDR-26 1900 LF $22.00 $ 41,800.00 1900 $ 41,800.00
8 Sanitary Manhole,TY-A,48"W/Frame and Lid 3 EA $1,500.00 $ 4,500.00 3 $ 4,500.00
9 Trench Backfill 500 CY $18.00 $ 9,000.00 500 $ 9,000.00
SANITARY IMPROVEMENTS TOTAL $ 57,300.00 $ 57,300.00
D. WATERMAIN IMPROVEMENTS , • • - ..
10 6"Water Service(DIWM) 127 LF $22.00 $ 2,794.00 127 $ 2,794.00
11 8"Water Main(DIWM) 555 LF $26.00 $ 14,430.00 555 $ 14,430.00
12 Fire Hydrant Assembly 2 EA $1,500.00 $ 3,000.00 $ -
13 6"RS Gate Valve in 4'Dia Vault 2 EA $1,800.00 $ 3,600.00 2 $ 3,600.00
14 8"RS Gate Valve in 4'Dia Vault 1 EA $2,000.00 $ 2,000.00 1 $ 2,000.00
15 8"RS Gate Valve w/Tapping Sieve in 4'Dia Vault 1 EA $2,500.00 $ 2,500.00 1 $ 2,500.00
16 12"Line Stop 1 EA $1,500.00 $ 1,500.00 1 $ 1,500.00
17 Trench Backfill(CA-6) 15 CY $18.00 $ 270.00 15 $ 270.00
WATERMAIN IMPROVEMENTS TOTAL $ 30,094.00 $ 27,094.00
18 Storm Sewer,6"HDPE 224 LF $12.00 $ 2,688.00 224 $ 2,688.00
19 Downspout Collection Assembly 5 EA $100.00 $ 500.00 5 $ 500.00
20 Storm Sewer,12"RCP,CL-4 129 LF $19.00 $ 2,451.00 129 $ 2,451.00
21 Manhole,TY A 4'Dia w/TY 1 Frame&Closed Lid 1 EA $1,200.00 $ 1,200.00 1 $ 1,200.00
22 Manhole,TY C 3'Dia w/TY 1 Frame&Open Lid 1 EA $1,200.00 $ 1,200.00 1 $ 1,200.00
23 Catch Basin,TY C 4'Dia w/TY 1 Frame&Open Lid 2 EA $1,200.00 $ 2,400.00 2 $ 2,400.00
24 Existing Manhole to be Adjusted 1 EA $250.00 $ 250.00 1 $ 250.00
25 Trench Backfill(CA-6) 350 CY $18.00 $ 6,300.00 350 $ 6,300.00
STORM SEWER IMPROVEMENTS TOTAL ' $ 16,989.00 $ 16,989.00
PAVING IMPROVEMENTS -
26 Traffic Control 1 LS $5,000.00 $ 5,000.00 1 $ 5,000.00
27 Fine Grade Subgrade,1'B/C to 1'B/C 7375 SY $1.10 $ 8,112.50 7375 $ 8,112.50
28 Cont.Reinf B6.12 Curb&Gutter(Includes Aggregate Base Course for Curb 1690 LF $12.00 $ 20,280.00 1690 $ 20,280.00
29 Aggregate Base Course, 12"TY-B,CA-6 6705 SY $9.00 $ 60,345.00 6705 $ 60,345.00
30 Bituminous Concrete Binder Course,2 1/2" 936 TON $36.00 $ 33,696.00 936 $ 33,696.00
31 Bituminous Concrete Surface Course,1 1/2",CL-I 603 TON $37.00 $ 22,311.00 363 $ 13,431.00
32 Bituminous Concrete Base Course,4 1/2" 126 TON $35.00 $ 4,410.00 126 $ 4,410.00
33 Btuminous Prime Coat,MC-30,0.30 Gal/SY 2011 GAL $2.00 $ 4,022.00 2011 $ 4,022.00
34 Bituminous Tack Coat,0.10 Gal/SY 671 GAL $2.00 $ 1,342.00 404 $ 808.00
35 Pavement Clean Prior to Surface 1 LS $2,500.00 $ 2,500.00 0.5 $ 1,250.00
36 PCC Sidewalk 2700 SF $4.50 $ 12,150.00 2700 $ 12,150.00
37 !Reinforced 8"PCC Slab Under Drive Thru 1720 SF $4.50 $ 7,740.00 1720 $ 7,740.00
PAVING IMPROVEMENTS TOTAL $181,908.50 $ 171,244.50
1G. EROSION CONTROL.. = , 7
38 Straw Bale Silt Traps 1 EA $200.00 $ 200.00 1 $ 200.00
39 Silt Fence-Boundary 885 LF $2.00 $ 1,770.00 885 $ 1,770.00
40 Stabilize Construction Entrance 1 EA $700.00 $ 700.00 1 $ 700.00
EROSION CONTROL RESTORATION TOTAL $ 2,670.00 $ 2,670.00
H, MISCELLANEOUS IMPROVEMENTS *
41 Pavement Striping 1 LSUM $3,000.00 $ 3,000.00 1 $ 3,000.00
42 Landscaping 1 LSUM $48,155.00 $ 48,155.00 0.7 $ 33,708.50
43 Site Electric 1 LSUM $35,823.00 $ 35,823.00 1 $ 35,823.00
44 Infiltration Trench 1 LSUM $2,500.00 $ 2,500.00 1 $ 2,500.00
MISCELLANEOUS IMPROVEMENTS TOTAL 89,478.00 $ 75,031.50
TOTAL $ 518,109.50 $ 489,999.00
LOC Amount (110% of Estimated Costs) $ 569,920.45
. -
Less Amount Complete to Date -- $ 489,999.00
Remaining LOC Amount
79,921.45
A IX •
,c0D �Ir o United City of Yorkville Memo
�° -0 800 Game Farm Road
EST. ` P 1836 Yorkville, Illinois 60560p
Telephone: 630-553-8545
o t 11 p Fax: 630-553-3436
-1<CE \w
Date: September 26, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer
CC: Liz D'Anna, Administrative Assistant
Subject: Fox Hill Unit 7 —Letters of Credit Reduction No. 2
This memo is amends my memo of September 21, 2005 regarding the proposed
reductions to the letters of credit for Fox Hill Unit 7. I was requested by the developer to
re-evaluate the work completed to date. Upon checking further, I concur that additional
earthwork and seeding has been performed in the detention basins. I also agree that the
curtain wall has been constructed.
Also attached is a letter from the developer regarding the percentage to which the letter of
credit should be reduced. When Fox Hill was annexed, the 1975 Subdivision Control
Ordinance was in effect, a partial copy of which is attached to the developer's letter. That
ordinance apparently did not address how interim reductions to construction guarantees
should be handled. It does state, however, that upon written recommendation for
acceptance by the Public Works Director or other appropriate city office, the construction
bond shall be released. John Wyeth should review this matter and offer his opinion.
All other comments in my September 21st memo remain unchanged.
I recommend that Old Second Bank letter of credit No.15716 covering earthwork and
erosion control be reduced by the amount of$3,420.00. The amount remaining in that
letter of credit would be $30,729.56. I recommend that Old Second Bank letter of credit
No.15804 covering the balance of sitework items be reduced by the amount of
$285,355.40. The amount remaining in that letter of credit would be $203,572.94.
This item is on the Public Works Committee agenda of September 26, 2005 for
consideration.
26-Sep-05
Letter of Credit/Bond Reduction
Subdivision: Fox Hill Unit 7 - Earthwork/Erosion Control
Reduction No. 2
Theoretical Actual Amount Substantially
Approved Letter of Credit Letter of Credit Remaining complete Remaining amt.
Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2
Earthwork $57,855.00 $63,640.50 $82,500.00 $13,836.75 $56,025.00 $3,420.00 $10,416.75
Erosion Control $19,960.50 $21,956.55 $27,500.00 $20,312.81 $1,730.25 $0.00 $20,312.81
Totals $77,815.50 $85,597.05 $110,000.00 $34,149.56 $57,755.25 $3,420.00 $30,729.56
Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110%of uncompleted items.
26-Sep-05
Letter of Credit/Bond Reduction
Subdivision: Fox Hill Unit 7 - Onsite
Reduction No. 2
Theoretical Actual Amount
Approved Letter of Credit Letter of Credit Remaining Substantially complete Remaining amt.
Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2
Sanitary Sewer $264,845.00 $291,329.50 $291,845.00 $119,229.40 $264,845.00 $79,502.65 $39,726.75
Watermain $215,683.00 $237,251.30 $237,251.30 $41,551.30 $215,683.00 $9,198.85 $32,352.45
Roadway $134,078.26 $147,486.09 $147,486.09 $147,486.09 $101,954.61 $96,856.88 $50,629.21
Storm Sewer $72,214.00 $79,435.40 $79,214.00 $65,185.40 $72,214.00 $54,353.30 $10,832.10
Miscellaneous* $102,321.00 $112,553.10 $95,154.72 $111,603.10 $48,835.50 $45,443.73 $66,159.38
Construction Staking $17,339.14 $19,073.05 $19,073.05 $3,873.05 $16,000.00 $0.00 $3,873.05
Totals $806,480.40 $887,128.44 $870,024.16 $488,928.34 $719,532.11 $285,355.40 $203,572.94
Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items.
* Includes streetlights, signage, landscaping, construction entrance, curtain wall, and sawcutting existing pavement.
09/23/2005 10: 52 7084796537 DEVELOPMENTCONSTRUCN PAGE 01
DEVELOPMENT CONSTRUCTION SERVICES L.L.C.
Phone:708-479-1306
19250 EVERETT LANE,SUITE 101 Fax:708-479.6537
MORENA,IL 60448 Cell:815-191-6187
E-mail: mdelahrdPabcg1obal.net
FAX TRANSMITTAL
Date Sent: 09/23/05
From: Marvin De La h r Number of pages including cover page: 5
Orl®aal to be mailed: No
To: Joe Wywrot OFor Your Use
OFor Review
OPlease Comment
Company: Com►of Yof11Vllle ❑Information Only
Fax Number: 630-553-7575
Joe,
I just had a conversation with Paul regarding the Fox Hill letter of credit reduction and
recapture issues. I am forwarding three documents for your review. The first document is a
letter from you dated April 9, 1999. It addresses the letter of credit reduction for Fox Hill.
The second document is a copy of a page from the subdivision ordinance in place at the time
of the Fox Hill annexation. The current subdivision ordinance was adopted March 9, 2000.
The third document deals with the recapture subject. It is the minutes from a meeting held on
November 10, 1999 that you attended. Please note the fourth item listed under the recapture
discussion heading regarding the lift station.
We would appreciate it if you would consider the content of these documents and make the
appropriate changes to the information you provide the Public Works committee members
and the City Council.
D.C.S.
Confidentially►Notice
The pages accompanying this transmittal contain Information from Development Construction Services LLC.which
Is confidential and privileged.The Information Is Intended to be for the use of the Individual or entity named on this
cover letter.If you are not the Intended recipient,be aware that any disclosure,copying,distribution or use of the
contents of this Information is prohibited.If you have received this facsimile In error,please notify us by telephone
Immediately.
•09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 02
APR. 9.1999 12;Z5Pt1 C17 • Or YORKV1LLri22 NO S60 r.c/e
!R+,•
CITY of YORKVILLE
I lI t� • avow Semi of K.nOiM Cour y
t i t W,sett,ivies
YvrlivtH.,IL woes
1,. ass 46).4 ao
April 9, 1999
Ms, Paul Dresden
Yorkville Development, lac.
9404 Carealr
Frankton, Illinois 60423
Re: Fox Hill Subdivision-Acceptance of Improvements
Darr Paul:
Much of the Fox Kill Subdivision is grandfstllcrod under our old subdivision ordinance. Two
provisions in particular thsc are grandfathered us the const-uctior, guarantee and tscros of
acceptance of public improvements, Construction guarantees must be for 110% of the approved
engineer's estimate of Dost for public improvements,whish would Include itoms related to
watermains, sanitary goys, etoru 'swan, roadways,sidewalks, liglltiag, $tonnwater Aries,
dirtwork is the city right-of--way and parka, etc, Upon suocoufui completion of the punchlist, the
ooustruction guarantee is reduced to zero, There is no 1-year guarantee period.
If you hive queetione about any of these items,please call roe a: 553-4372.
Very truly yours,
to h
WywiZr
City Engineer
Cc: Jim Nanning,*,City Adunitlistrator
Den Kramer.City Attorney
'09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 03
)' `OiP1 8 00 REQUIRED IMPROVEMENTS ./ CS(/, *
TILE CQPY
- IMPROVEMENT REQUIREMENTS PRIOR TO FILING FINAL PLAT
.Upon approval of both the Preliminary Plan and ,.the plans
and specifications for the required subdivision improve-
ments by the Plan Commission , Director of Public Works
and, the City Engineer, and upon approval of the appro-
priate agencies as evidenced by State and County. permits
where required, the subdivider shall construct. and `in-
stall the required subdivision improvemen.ts, prior,. to
filing the Final Plat with the Plan Commission for final
approval .
8. 02 - SUBDIVISION BOND r
In lieu of construction in 8 .01 above, the subdivider
shall post with the Director of Public Works , a, subdi-
vision bond, payable to the City of Yorkville , suffi-
cient to cover the „full cost plus 'ten (10), percent , of,.
the required improvements as estimated by the engineer
employed by the subdivider and approved by the City
Engineer to assure the satisfactory installation of
required improvements as outlined in this, Section and
contained in the approved plans and specifications .
The bond posted shall be issued by a bonding ,company
recognized by the State of Illinois , and shall carry a
rating- sufficient' to cover the costs of construction .
•
8 .03 - CONSTRUCTION GUARANTEE
The .Constr.uction fond shall be released by the City.
CouAcil , either upon receipt in writing from the appro-
priate City Office as to the acceptance and .inclusion
into the City system of streets and drainage facilitie4,
including acceptance by the appropriate utility agency
operating the sanitary sewer and water distribution
facilities , , or by letter of certification as. .tothe
compliance of the Public Works with the Ordinance, by
the Director of Public Works , and upon the filing with
the Director of Public Works three sets of "as built"
drawings of the subdivision improvements , certified by
the subdivider' s engineer.
8. 04 - PROCEDURE
8 . 04 , 01 - Not more than ten (10) months after Preliminary Plan
approval,, four (4 ) copies of the proposed improvement
construction plans and specifications, engineers esti-._
mates, prepared and sealed by a professional engineer
currently registered with the State of Illinois , and
subdivision bond agreement, shall be filed with the
Director of Public Works , and shall provide all neces-,
sary information for the following , as applicable :
21
09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 04
C *IPY
FILE COPY
HOLLER & COFF
ATTORNBVS AT LAW
OFFICE MEMORANDUM
TO: Paul Dresden CLIENT. Dresden
FROM: Robert L. Gamrath lit FILENO.: 22-11 IDR-D02IL
DATE: November 15, 1999 RE: Fox Hill Subdivision 11/10/99
Meeting Minutes
Meeting Attendees: Paul Dresden, Dick Faltz, Jim Nanninga, Joe Wywrot,Dan Kramer,
and Robert Gamrath
• Discussion of teams of Recapture Agreement
• Recapture Agreement to cover costs associated with ovetsizing requirements for
sewer and water lines.
• Joe Wywrot drafted separate proposed service areas for sewer and waitr. Joe to
provide Dan Kramer with proposed service meas.
• Paul Dresden to provide Dan Kramer with costs for recapture. The agreement
will provide for recapture of the actual costs for the improvements cast of Rob
Roy Creek which have already been installed. A `notice of intent"will be
established for the proposed sewer and water improvements west of Rob Roy
Creek.
• The cost of the lift station is to be included in the recapture costs. Paul Dresden
indicated that all of the installed sewer and water lines east of Rob Roy Creek are
oversized.
• The City requested that the improvements in Rob Roy Creek be oversized
included the improvements from the lift station north to Route 34. The City
agreed to fund, either itself or through the contribution of a benefited developer,
the cost of a 30 inch lint from the lift station to Route 34. Paul Dresden is to pay
for the cost of standard improvements within Rob Roy Creek.
• Dan Kramer to prepare draft Recapture Agreement.
• Discussion about conveyance of Park Properties
• Holleb& Goff to provide Dan Kramer with Quit Claim Deeds conveying the park
properties to the"United City of Yorkville."
09/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 05
r3'd 7t'101
• Depending on the procedure desired by the City acceptance of the play lot park
could be at the City Council meeting on December 2, 1999 or considered at the
Committee of the Whole on December 9, 1999 and accepted at the City Council
meeting on December 16. 1999.
• Discussion about acceptance of public improvements in Units I and IIl
• Joe Wywrot indicated that B-boxes for approximately 25 lots must be repaired or
replaced. Paul Dresden indicated that the B-boxes were acceptable at the time the
property was sold to the builder (Stoneridge) and that he should not be
responsible for repairs or replacements. Jim Nanninge and Joe Wywrot to discuss
the issue with the Public Works Commission.
• Dresden needs to provide the City with as-built surveys.
• There arc some curbs and sidewalks that need repair prior to acceptance.
• The trails need to be completed.
• Joe Wyv:rot to prepare revised final punch list for Units I and III.
• Paul Dresden to send letter to City requesting acceptance of public Improvements.
• Discussion about Route 34 improvements
• Dresden to send EPA permits forto Joe Wywrot.
• Joe Wywrot to meet with [DOT next week to pursue acceptance of existing Route
34 improvements and reduction of improvement bond.
• Discussion regarding Annexation Amendment for rebate of sanitary sewer hook-up
fee
• Dart Kramer to send letter to Jim Fox re clarification of roadway language in
Annexation Amendment,
• Per Dan Kramer, the language at issue in the Amendment was inserted as
evidence of"consideration- for the sewer fee rebate and not as a waiver of
Dresden's rights to any potential Route 34 reimbursements.
cc: Dan Kramer
Jim Nanninge
Jae Wywrot
H. James Fox
.))_1( j ,
,c03 car United City of Yorkville Memo
J s '1‘ 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
,� -T` Telephone: 630-553-8545
O , c Fax: 630-553-3436
sr.
4t E ‘w
Date: September 21, 2005
To: Tony Graff, City Administrator }} �
From: Joe Wywrot, City Engineer V
CC: Liz D'Anna, Administrative Assistant
Subject: Fox Hill Unit 7—Letters of Credit Reduction No. 2
Attached find a request from the developer for reductions to the letters of credit for Fox
Hill Unit 7. I have reviewed the request and have the following comments:
• No significant earthwork or erosion control work has occurred since the previous
reduction. I recommend that the letter of credit covering these items remain
unchanged.
• I concur with the amount of other work completed to date with the exception of
landscaping and various minor items such as signage/striping.
• The request is to reduce the letters of credit to zero for items that have been
substantially completed, while our ordinance requires that at least 15% of the
value of those items remain in the letters of credit until those items are accepted
by City Council.
I recommend that Old Second Bank letter of credit No.15716 covering earthwork and
erosion control remain unchanged at $34,149.56. I recommend that Old Second Bank
letter of credit No.15804 covering the balance of sitework items be reduced by the
amount of$284,405.40. The amount remaining in that letter of credit would be
$204,522.94.
The developer has also requested that the city accept the completed improvements. I
recommend that we delay that process until at least 50% of the lots are built out. This is
to reduce the potential for builders damaging the public infrastructure after the warranty
period has expired. Currently no lots are built upon in the development.
Please place this item on the Public Works Committee agenda of September 26, 2005 for
consideration.
DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone:708-479-1306
Fax: 708-479-6537
Cell:815-791-6167
19250 EVERETT LANE, SUITE 101 MOKENA, IL 60448 Email : mdelahr@sbcglobaLnet
August 18, 2005
United City of Yorkville
800 Game Farm Road
Yorkville,IL 60560
Attn. Mr. Joe Wywrot
Re: Fox Hill—Unit 7 letter of credit
Dear Joe,
On behalf of DCI Charrington,Inc,I am requesting a reduction in the current letter of credit
(LOC)on deposit with the United City of Yorkville for Fox Hill,Unit 7. There are currently two
letters of credit. The first LOC (#15716) is in the amount of$34,149.56. The second LOC
(#15804) is in the amount of$488,928.34. These two total $523,077.90.
There are two items that need to be completed. The first item is the entire asphalt surface
course,which is $14,889.75 on the engineer's estimate of cost(supplied by Smith Engineering
Consultants). The second item is 5,842 sq.ft. of sidewalk,which is $17,233.90 based on the
engineer's estimate of cost of$2.95 per sq.ft. The remaining work totals $32,123.65. We are
requesting the LOC #15716 be reduced to zero and LOC#15804 be reduced to $35,336.02
($32,123.65 x 110%).
We are also requesting the City accept the completed improvements and start the 1-year
warranty on them. We will deliver a LOC to the City in the amount of$97,272.55 for the
required 10% (of the approved engineer's estimate of cost)maintenance bond.
If you have any questions do not hesitate to call.
Sincerely,
17? 117
Marvin DeLahr
Cc: Paul Dresden
Robert Gamrath III
Tony Graff
John Wyeth
Liz D'Anna
D.C.S.
21-Sep-05
Letter of Credit/Bond Reduction
Subdivision: Fox Hill Unit 7 - Earthwork/Erosion Control
Reduction No. 2
Theoretical Actual Amount Substantially
Approved Letter of Credit Letter of Credit Remaining complete Remaining amt.
Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2
Earthwork $57,855.00 $63,640.50 $82,500.00 $13,836.75 $52,425.00 $0.00 $13,836.75
Erosion Control $19,960.50 $21,956.55 $27,500.00 $20,312.81 $1,730.25 $0.00 $20,312.81
Totals $77,815.50 $85,597.05 $110,000.00 $34,149.56 $54,155.25 $0.00 $34,149.56
Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items.
21-Sep-05
Letter of Credit/Bond Reduction
Subdivision: Fox Hill Unit 7 - Onsite
Reduction No. 2
Theoretical Actual Amount
Approved Letter of Credit Letter of Credit Remaining Substantially complete Remaining amt.
Item Eng. Est. Amount Amount After Red. #1 prior to Red. #2 Reduction #2 After Red. #2
Sanitary Sewer $264,845.00 $291,329.50 $291,845.00 $119,229.40 $264,845.00 $79,502.65 $39,726.75
Watermain $215,683.00 $237,251.30 $237,251.30 $41,551.30 $215,683.00 $9,198.85 $32,352.45
Roadway $134,078.26 $147,486.09 $147,486.09 $147,486.09 $101,954.61 $96,856.88 $50,629.21
Storm Sewer $72,214.00 $79,435.40 $79,214.00 $65,185.40 $72,214.00 $54,353.30 $10,832.10
Miscellaneous* $102,321.00 $112,553.10 $95,154.72 $111,603.10 $47,835.50 $44,493.73 $67,109.38
Construction Staking $17,339.14 $19,073.05 $19,073.05 $3,873.05 $16,000.00 $0.00 $3,873.05
Totals $806,480.40 $887,128.44 $870,024.16 $488,928.34 $718,532.11 $284,405.40 $204,522.94
Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items.
* Includes streetlights, signage, landscaping, construction entrance, curtain wall, and sawcutting existing pavement.
•Kso Cary United City of Yorkville Memo
J`. 800 Game Faun Road
EST. "Meas Yorkville, Illinois 60560
Telephone:
hone: 630-553-8545
o II" "'31 Fax: 630-553-3436
-/<CE � '`'
Date: September 21, 2005
To: Tony Graff, City Administrator `
From: Joe Wywrot, City Engineer a,� - v
11
CC: Liz D'Anna, Administrative Assstant
Subject: Kylyn's Ridge Unit 1 —Old Second Bank LOC No. 15367
Letter of Credit Reduction It1l
Attached find a letter from the developer's consultant requesting a reduction in the letter
of credit for Kylyn's Ridge Unit 1. I concur with the work completed to date and the
calculations for the reduction. The amount of the reduction would be $244,577.31. The
amount remaining in the letter of credit would be $210,191.64.
Please place this item on the Public Works Committee agenda of September 26, 2005 for
consideration.
J. BOADA ASSOCIATES
PROJECT DEVELOPMENT AND MANAGEMENT PH: 639-692 6747
1262 BIRCHDALE LN. AURORA, ILLINOIS 60504 FAX: 630-692 6748
September 16, 2005
Mr. Joseph Wywrot
City Engineer
United City of Yorkville
800 Game Farm Rd.
Yorkville, Il 60560
RE: Kylyn's Ridge Unit 1
Final Reduction of Letter of Credit No. 15367
Dear Joe:
In view of the substantial completion of all of the improvements for the subject project, we are
requesting the approval of the final reduction of the corresponding letter of credit to the amount of
$ 210,191.64, which amount is equal to 15% of the engineers cost estimate, as per article 8.02 of
the current subdivision ordinance ($ 1,401,277.60x0.15=$ 210,191.64).
Also, we are kindly requesting that you schedule the final inspections for the acceptance of all the
public improvements of Kylyn's Ridge Unit 1 so that the corresponding Maintenance Letter of
Credit could be posted with the amount of $ 140,127.76 ($1,401,277,60x0.10).
An expeditious processing will be greatly appreciated.
Sin• re
lore . Bo
cc/Mr. Chad Gunderson
KYLYN'S RIDGE UNIT 1
REQUEST FOR L OF C No.15367 FINAL REDUCTION BASED ON COMPLETED IMPROVEMENTS
REV.9/15/05
L.C. REDUCED
ORIGINAL COST COMP. AMOUNT
WATER MAIN FAXON RD. $ 44,559.00 100 $ 6,683.85
WATER MAIN ON-SITE $ 166,308.00 100 $ 24,946.20
WATER MAINS $ 210,867.00 $ 31,630.05
SANITARY SEWER $ 120,571.75 100 $ 18,085.76
STORM SEWER FAXON RD. $ 34,846.00 100 $ 5,226.90
STORM SEWER ON-SITE $ 349,395.00 100 $ 52,409.25
$ 384,241.00 $ 57,636.15
PAVING FAXON RD. $ 223,961.70 100 $ 33,594.26
PAVING ON-SITE:
TO BINDER COURSE $ 242,530.20 100 $ 36,379.53
TACK COAT&SURFACE COURSE COMPLETED $ 23,634.35 100 $ 3,545.15
T.COAT/SURFACE $ 19,169.35 100 $ 2,875.40
$ 509,295.60 $ 76,394.34
SIDEWALK,OVERFLOW PAD $ 95,233.50 100 $ 14,285.03
SIDEWALK FAXON RD. $ 10,068.75 100 $ 1,510.31
$ 105,302.25 • $ 15,795.34
STREET LIGHTS $ 45,000.00 100 $ 6,750.00
STREET TREES $ 26,000.00 100 $ 3,900.00
TOTAL $ 1,401,277.60 $ 210,191.64
AMOUNT OF ORIGINAL LETTER OF CREDIT $ 1,541,405.36
AMOUNT OF FIRST REDUCED LETTER OF CREDIT $ 706,540.66
AMOUNT OF SECOND REDUCED LETTER OF CREDIT $ 619,277.22
AMOUNT OF THIRD REDUCED LETTER OF CREDIT $ 454,768.95
AMOUNT OF FINAL REDUCTION $ 210,191.64
KYLYN'S RIDGE UNIT 1
LETTER OF CREDIT FINAL REDUCTION
ON-SITE WORK AND FAXON RD.
REV. 9/15/05
COMPLETED AMOUNT OF **
APROVED THEORETICAL AMOUNT AFTER PRIOR TO FINAL LOC FINAL REMAINING
ITEM ESTIMATE L OF C AMOUNT RED. No. 3 REDUCTION REDUCTION L.C.AMOUNT
WATER MAINS $ 210,867.00 $ 231,953.70 $ 31,630.05 $ 210,867.00 $ - $ 31,630.05
SANITARY SEWER $ 120,571.75 $ 132,628.93 $ 18,085.76 $ 120,571.75 $ - $ 18,085.76
STORM SEWER $ 384,241.00 $ 422,665.10 $ 57,636.15 $ 384,241.00 $ - $ 57,636.15
PAVING $ 509,295.60 $ 560,225.16 $ 307,368.84 $ 509,295.60 $ 230,974.50 $ 76,394.34
SIDEWALK & OVERFLOV $ 105,302.25 $ 115,832.48 $ 25,360.65 $ 105,302.25 $ 9,565.31 $ 15,795.34
STREET LIGHTS $ 45,000.00 $ 49,500.00 $ 6,750.00 $ 45,000.00 $ - $ 6,750.00
PARKWAY TREES $ 26,000.00 $ 28,600.00 $ 7,937.50 $ 26,000.00 $ 4,037.50 $ 3,900.00
$ 1,401,277.60 $ 1,541,405.36 $ 454,768.95 $ 1,401,277.60 $ 244,577.31 $ 210,191.64
** LOC AMOUNT CORRESPONDS TO 15% OF SUBSTANTIALLY COMPLETED ITEMS
\J 'hi / b
. . o C��o United City of Yorkville Memo
TQ �, .4' 800 Game Farm Road
EST.kw 111811 1836 Yorkville, Illinois 60560
,� N -� Telephone: 630-553-8545
P ' Fax: 630-553-3436
Date: September 21, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer 6
CC: Liz D'Anna, Administrative Assistant
Subject: Kylyn's Ridge Unit 2—Old Second Bank LOC No. 15540
Letter of Credit Reduction#3
Attached find a letter from the developer's consultant requesting a reduction in the letter
of credit for Kylyn's Ridge Unit 2. I concur with the work completed to date and the
calculations for the reduction. The amount of the reduction would be $81,676.68. The
amount remaining in the letter of credit would be $162,030.97.
Please place this item on the Public Works Committee agenda of September 26, 2005 for
consideration.
J. BOADA ASSOCIATES
PROJECT DEVELOPMENT AND MANAGEMENT PH: 639-692 6747
1262 BIRCHDALE LN. AURORA,ILLINOIS 60504 FAX: 630-692 6748
September 19, 2005
Mr. Joseph Wywrot
City Engineer
United City of Yorkville
800 Game Falai Rd.
Yorkville, Il 60560
RE: Kylyn's Ridge Unit 2
Final Reduction of Letter of Credit No. 15540
Dear Joe:
In view of the substantial completion of all of the improvements for the subject project, we are
requesting the approval of the final reduction of the corresponding letter of credit to the amount of
$ 162,030.97. This amount corresponds to 15% of the completed improvements plus 110% of the
uncompleted ones. The only incomplete improvement is the sidewalk on lot 4 (400 sf).
Also, we are kindly requesting that you schedule the final inspections for the acceptance of all the
public improvements of Kylyn's Ridge Unit 2 so that the corresponding Maintenance Letter of
Credit could be posted with the amount of $ 107,450.65 ($ 1,074,506.45x0.10).
An expeditious processing will be greatly appreciated.
Sinc r-. � J
Illi
rge H. B.�;..
cc/Mr. Chad Gunderson
KYLYN'S RIDGE UNIT 2
FINAL LETTER OF CREDIT REDUCTION
ON-SITE WORK
REV. 9/19/05
COMPLETED AMOUNT OF **
APROVED THEORETICAL AMOUNT AFTER PRIOR TO FINAL LOC FINAL REMAINING
ITEM ESTIMATE L OF C AMOUNT RED. No.2 REDUCTION REDUCTION L.C.AMOUNT
WATER MAINS $ 177,948.00 $ 195,742.80 $ 26,692.20 $ 177,948.00 $ - $ 26,692.20
SANITARY SEWER $ 160,987.25 $ 177,085.98 $ 24,148.09 $ 160,987.25 $ - $ 24,148.09
PUMP STATION $ 70,000.00 $ 77,000.00 $ 10,500.00 $ 70,000.00 $ - $ 10,500.00
STORM SEWER $ 237,146.00 $ 260,860.60 $ 35,571.90 $ 237,146.00 $ - $ 35,571.90
PAVING $ 248,648.95 $ 273,513.85 $ 72,194.83 $ 248,648.95 $ 34,897.49 $ 37,297.34
SIDEWALK & OVERFLOW $ 96,086.25 $ 105,694.88 $ 55,634.63 $ 95,186.25 $ 40,366.69 $ 15,267.94
STREET LIGHTS $ 39,000.00 $ 42,900.00 $ 5,850.00 $ 39,000.00 $ - $ 5,850.00
PARKWAY TREES $ 20,500.00 $ 22,550.00 $ 9,487.50 $ 20,500.00 $ 6,412.50 $ 3,075.00
EASEMENT LANDSCAPE $ 24,190.00 $ 26,609.00 $ 3,628.50 $ 24,190.00 $ - $ 3,628.50
$ 1,074,506.45 $ 1,181,957.10 $ 243,707.65 $ 1,073,606.45 $ 81,676.68 $ 162,030.97
** L.C. AMOUNT CORRESPONDS TO 15% OF SUBSTANTIALLY COMPLETED ITEMS PLUS 110% OF UNCOMPLETED ITEMS.
KYLYN'S RIDGE UNIT 2
REQUEST FOR FINAL L.OF CREDIT No.15540 REDUCTION BASED ON COMPLETED IMPROVEMENTS
REV.9/19/05
L.C.REDUCED
ORIGINAL COST COMP. AMOUNT
WATER MAIN FAXON RD. $ 35,300.00 100 $ 5,295.00
WATER MAIN ON-SITE $ 142,648.00 100 $ 21,397.20
WATER MAINS $ 177,948.00 $ 26,692.20
SANITARY SEWER $ 160,987.25 100 $ 24,148.09
SAN. PUMP STATION& EMERGENCY GENERATOR $ 70,000.00 100 $ 10,500.00
STORM SEWER ON-SITE $ 237,146.00 100 $ 35,571.90
TO BINDER COURSE $ 211,914.75 100 $ 31,787.21
TACK COAT&SURFACE COURSE $ 36,734.20 100 $ 5,510.13
$ 248,648.95 $ 37,297.34
SIDEWALK(completed) $ 95,186.25 100 $ 14,277.94
SIDEWALK(LOT 4-400 sf remaining) $ 900.00 0 $ 990.00
$ 96,086.25 $ 15,267.94
STREET LIGHTS $ 39,000.00 100 $ 5,850.00
STREET TREES $ 20,500.00 100 $ 3,075.00
EASEMENT LANDSCAPING $ 24,190.00 100 $ 3,628.50
TOTAL $ 1,074,506.45 $ 162,030.97
AMOUNT OF ORIGINAL LETTER OF CREDIT $ 1,181,957.10
AMOUNT OF FIRST REDUCED LETTER OF CREDIT $ 466,895.90
AMOUNT OF SECOND REDUCED LETTER OF CREDIT $ 243,707.65
AMOUNT OF FINAL REDUCED LETTER OF CREDIT $ 162,030.97
AMOUNT OF FINAL REDUCTION $ 81,676.68
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..cE4 c�j o United City of Yorkville Memo
_ i' 800 Game Faiui Road
EST. U �f3;.1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
9 ;r p Fax: 630-553-3436
NLE \ ''\'
Date: July 15, 2005
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer L} ,
CC: Traci Pleckham, Finance Director
Liz D'Anna, City Secretary
Subject: Fox Hill Unit 3 —Additional Parking
I have been requested by Bill Deth er to investigate the possibility of constructing
additional parking in Unit 3 of the Fox Hill Subdivision. Attached find location sketches
and a preliminary cost estimate for adding on-street parking along Cottonwood Trail. A
total of 11 new spaces are proposed at a cost of approximately$30,000. The additional
parking areas would be expanded, and a new parking area would be constructed on the
east side of Cottonwood Trail just north of Stoneridge Circle. Some tree removal would
be necessary, but the cost estimate does not include tree replacement.
A project of this size will require competitive bidding. We will need time to prepare plans
and bidding documents. If we build the additional parking this year, it would not be ready
for use until late in the year. Before we begin we should confirm with the Homeowner's
Association that they agree with the size and location of the additional parking, and that
they will own and maintain the additional parking similar to the existing parking.
Please place this item on the Public Works Committee agenda of July 25, 2005 for
discussion.
15-Jul-05
Preliminary Cost Estimate
Fox Hill Unit 3 Parking Addition
Item Quantity Unit Unit Price Cost
1 Curb Removal 70 LF $5.00 $350.00
2 Comb. Curb & Gutter 250 LF $25.00 $6,250.00
3 Sidewalk Removal 700 SF $2.00 $1,400.00
4 PCC Sidewalk 200 SF $6.00 $1,200.00
5 MH Adjustment 1 EA $500.00 $500.00
6 Earth Excavation 170 CY $10.00 $1,700.00
7 Aggregate Base, 10" 210 TON $30.00 $6,300.00
8 Bit. Binder Course2.5" 55 TON $50.00 $2,750.00.
9 Bit. Surface Course, 1.5" 33 TON $50.00 $1,650.00
10 Striping 400 LF $3.00 $1,200.00
11 Landscape Restoration 150 SY $10.00 $1,500.00
12 Tree Removal 3 EA $250.00 $750.00
Sub-total: $25,550.00
Plus 15% contingency $3,832.50
Total: $29,382.50
Number of new stalls: 11
Price per new stall: $2,671
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United City of Yorkville Memo
J nZ •A% 800 Game Farm Road
EST. N ° ' m 1836 Yorkville, Illinois 60560
-.�_ Telephone:
hone: 630-553-4350
o in . /
`� Fax: 630-553-7575
4ElV�
Date: September 26, 2005
To: Public Works Committee, Alderman Joseph Besco, Chairman
From: John Justin Wyeth, City Attorney
Cc: Laura Brown, Executive Director of Parks and Recreation (via email, only)
Subject: Land/Cash Fund use for Parking at Fox Hill East Park
The topic for my opinion is use of the land/cash fund for parking at Fox Hill East Park. Or, more
specifically, 'can land/cash funds be used to construct/purchase parking spaces'. (NOTE:
This opinion does not extent to the "need" for the spaces or the "cost" of obtaining the spaces.
Those policy topics are best addressed by those closest to the issue.)
It is my understanding that this issue will be discussed both at Public Works, and will later be
discussed at the next Park Board Meeting.
It is my opinion that funds can be used to construct parking improvements at a City Park if:
1. The park is used for the general community, and therefore "used" (now, or arguably in the
future) by residents from the areas giving rise to the donation of the cash to the fund. And
2. The improvements (parking) are for park and recreation uses with a nexus to the areas giving
rise to the donation.
The standard for"used" and "nexus" is not a rigid one, and can be satisfied when the park is used
for City Wide programs and/or events. Since this park is used for City wide youth sports, "used"
and"nexus" tests are in most likely hood met.
The discussions and findings of the Public Works Committee and the Park Board will shed light
on theses issues. If the parking improvement is for a park use, and if I am correct in my
understanding that this park is used (or can be used) by youth sports participants from all areas of
the City, then land cash funds may appropriately be used for the construction/purchase of
parking spaces.