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Public Works Packet 2005 10-03-05 i 4.9 _ o United City of Yorkville . p1, . 800 Game Farm Road EST.IN1836 Yorkville, Illinois 60560 11 Telephone: 630-553-4350 14... `20 Fax: 630-553-7575 ilzCE `v> PUBLIC WORKS COMMITTEE MEETING AGENDA Monday, October 3, 2005 7:00 PM City Hall Conference Room Approval/Correction of Minutes: August 22, 2005 Presentations: None New Business: 1. Acceptance of Heartland in Yorkville 2. Water Department Report for August 2005 3. Fox Industrial Park Project - Supplemental MFT Appropriation Resolution 4. In-Town Drainage Improvement - Change Order #8 5. Rob Roy creek Interceptor (Contract 4) - Temporary Easement Old Business: 1. Tree Canopy Protection Ordinance—PW 9/26/05, 8/22/05, 7/25/05, 6/27/05, 5/23/05 & 4/25/05 Additional Business: Page 1 of 5 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY,AUGUST 22, 2005 7:30 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska Kay Hatcher, Kendall County Alderman Joe Besco, Chairman Jeff Werli, Kendall County Alderman Marty Munns (left at 8:55)Josh Haffenrichter, Kendall County Alderman Dean Wolfer John Church, Kendall County Alderman Paul James (left at 8:55) Jeff Wilkins, Kendall County Alderwoman Wanda Ohare Bill Wyhas, Kendall County Public Works Director Eric Dhuse Lyle R. Rocfe, Kendall County Record City Engineer Joe Wywrot John B. Kuney III, Architect Patti Bernhard, DBCD Jeff Freeman,EEI Clayton Marker, Marker, Inc. John Whitehouse, EEI Gary Neyer, Marker, Inc. The meeting was called to order at 7:30 pm. by Chairman Joe Besco. Approval/Correction of Minutes: June 27, 2005 and July 25, 2005 —The minutes were approved. Presentations: None. New Business 1. Route 47 Widening—Jefferson Street Discussion with Kendall County Facilities Management Committee a. Schoppe Design Associates Proposal for Planning and Design Services—This is part of the IDOT Rt. 47 widening project. IDOT wants to remove the retaining wall on Rt. 47 between Fox Rd. and Van Emmon, to purchase the 2 homes on top of the hill, and wishes Jefferson Street be vacated so the slope can be redone. Since the county does not want to vacate Jefferson Street, another design must be looked at. IDOT does not want to do all this work by themselves, they are looking at the city and county to help with the design. The proposed planning and design service is for $18,500. The city and the county will split the cost for this service, and split the cost of the project. Jeff Werli would like to see what the cost of the project IDOT would be willing to do, and have them pay that much, and the city and county would split the difference of the cost. Jeff Werli would like Schoppe should do an independent estimate of what the project was going to cost the state, not just the cost of the project that will be done in the end. Page 2 of 5 The city and the county will be willing to take over this part of the project if the state would pay for what they would have spent anyway, also they would be asked to offset the maintenance cost. IDOT is comfortable having Schoppe do the design of the project, and submit the design to IDOT, IDOT would do the construction, and maintenance would be negotiated. IDOT has positioned themselves to dedicate the slope to the city or the county and have the city or the county do the maintenance,but it is not decided if the city or the county wants to do that. There are some utilities to take into consideration. There is a 1 inch copper watermain. Both the city and the county must approve the proposal for the planning and design service. The city and the county would each have their own agreement with Schoppe which would be the same agreement. A sound barrier is wanted, and several smaller retaining walls would create a sound barrier. Mike Schoppe will be asked if he will expand the scope of service to include an estimate of what IDOT's basic construction cost would be, or if this is already included in the proposal. This will move on to COW on September 20th 2. In Town Road Program Update—Discussion on Curbs—There has been some concern from residents why there has not been a curb and gutter installed along the roads being improved with the In-Town Road Program. John Kuney, a resident on Colton St., was here for this reason. There was some discussion and to widen the roads to allow for the curb and gutter would make it necessary to cut down some trees. Also the cost for doing this on E. Main, E. Center, W. Center,Colton, and Liberty would be approximately and additional $1,000,000 for just these roads, there are also roads that will be done on the South side of the river. It was thought the city would like to spend the money to get as many roads and storm sewers up to a certain standard as they could before they worried about the aesthetics of the roads. If this were to be added to the project now, the roads would have to be re-engineered,re-sloped, and the roads that have already been completed would have to be redone, and the roads would not be completed before winter. Mayor Prochaska said that at one time there was a Grant available to redo the storm sewers. The grant was based on income and would be based on 75% compliance. The residents were given a survey and when the survey was completed, 25% compliance was not even met. A flat curb or concrete gutter could be installed and would not require regrading to the road,but it still costs extra money with the only benefit being aesthetic. It is not in this contract. This curb would go no deeper than the aggregate shoulders do. This could be looked at down the road. As time goes on and some of the trees die, it could be requested that new trees would be planted further back so the road could be widened without cutting down trees. The narrower right of ways would not leave much of a parkway once the street is widened. This will come back for review at a later date. 3. EEI Consulting Agreement for Fox Road Regional Storm water Study—This came up due to the flooding in Fox Lawn and Fox Glen. This would be a storm water management study for the tributary to Fox Rd. and downstream to the Fox River roughly from Eldamain to Rt. 47. The proposal is for an estimated cost of$33,800 which would be paid for by the developers in this area. It is better to do this study now, while the area is mostly undeveloped, and release rates can be modified if it is found that this is necessary. This will move on to COW. Page 3 of 5 4. Final Acceptance of Street lights in Heartland Circle—Developer's Request—A letter was submitted in March to accept the underground utilities and streetlights in Heartland Circle. The punch list was created for the underground utilities, but the streetlights were overlooked. A burn test was conducted for the streetlights, and the results will be in before the next COW. If there are any punch list issues, they will also be resolved. This will move on to COW. 5. Final Acceptance of all Public Improvements for Heartland Subdivision— Developer's Request—There is an outstanding punch list for this. The developer is concerned that every time the punch list is completed, there are new items added that they were not aware of. They would like to see a full punch list. They are also concerned that this has been going on for so long that the improvements will never be accepted. The developer needs to have a meeting with Joe Wywrot to clear up these issues that Joe Wywrot says still need to be done, and the developer says have already been completed. This will come back to Public Works in September. 6. Public Works Committee—Change of Meeting Date—This was brought up because there is such a long time between the Public Works meetings and the COW meeting Public Works issues are talked about, on average, 4 weeks. There was discussion about the best day to change it to, and the new date will be the first Monday of the month, starting in October. 7. 129 Commercial Drive—Sidewalk Agreement—The delay of the sidewalk will be until the walk is constructed on the adjacent property, when the property is sold, or when the city requests the walk to be constructed. This will move on to COW. Old Business 3. Fox Hill Unit 3 —Additional Parking—The Homeowners Association is willing to deed the parking lot near the Park to the city if the city will construct the same number of parking spaces in the housing area. The new spaces would go into existing parking areas. There was discussion about where the money would come from. Since it is a public park that anyone can use, it was thought that land cash can be used, even if the land cash for that particular area has already been spent. John Wyeth will be contacted to see if this is true, Laura Brown will be contacted to see if there is any land cash available, and if not, Tracy Pleckham will be contacted to see where the money could come from. This will come back to Public Works in September. Additional Business Alderman Wolfer brought up the resident's request for a stop sign study in Sunflower Estates at Walsh Circle and Walsh Dr. For now Yield signs can be put in. The study done at Greenbriar and Walsh did not warrant a stop sign,but possibly because of sight distance, this intersection could be different. New Business 8. Cannonball Run Plaza—Sidewalk Agreement—This will move on to COW. 9. XPAC Sidewalk Agreement—This will move on to COW. Page 4 of 5 10. State Street Water main—IDOT Highway Permit—This is the permit application and resolution for abandoning the water main on Rt. 47 between Newlyweds Rd. and Colonial Parkway. This will move on to COW. 11. Sale of Public Works' Vehicles and Equipment—The results of the bidding will move on to COW. 12. Sod Permits—This is to allow new homes to have a chance to get a new lawn before winter. There will be 60 permits that will allow people to sod and water their lawn available on September 1st. There will be 60 more available on September 11th and on September 21st or 22nd it is hoped everyone will be able to water their lawns from 9:00 pm to 12:00 midnight with the even/odd schedule. The permits will be available on a first come, first serve basis with a maximum of 15 permits awarded to any one entity. This will move on to City Council tomorrow night. 13. Emergency Vehicle Pre-Emption Equipment—This is being required of new development to be put on new lights. The city would fund installation and maintenance of the Opticom emergency vehicle pre-emption equipment. This will be established as policy, and the developers have been willing to pay for this. Currently the Fire Protection district is utilizing this equipment,but the Police Department does not want to use it at this time. The IDOT project has 14 of these in the plans; there are approximately 20 in Yorkville. The county currently has 1 in place, and did not charge BKFD for it. This will move on to COW. There was a question about whether or not it would lower the city's insurance premium. Bill Dettmer will be asked if this will make a difference. 14. Cannonball Estates Phase 1 —Letter of Credit Reduction#5—The letter of credit will be reduced to 15%, which is as low as it can go prior to final acceptance. This will move on to COW. 15. Cannonball Estates Phase 2 Letter of Credit Reduction#4—This is also to be reduced to 15%. This will move on to COW. 16. Raintree Village Unit 5 —Earthwork Letter of Credit Reduction#1 —This will move on to COW. 17. Menards Commercial Commons—Final Acceptance of Landscaping—The only things on the punch list are the landscaping of the parkway in front of Club 47, and there are some dead trees in front of Kennedy Road. These will be handled as warranty items. This will move on to COW. Old Business 1. Tree Canopy Protection Ordinance—There are some good issues in this document, and some the city does not want to use. A markup will be done and brought back to Public Works in September. 2. Policy to Allow Staff to Approve Letter of Credit Reductions and Accept Public Improvements for Small Developments. - There were some changes the staff recommended. The amount should be raised to $750,000. As an example, the letter of credit reduction for Castle Bank was over $600,000, and there was not a lot of work done on that project. Also, on page 2,paragraphs c and d, the City Administrator should be eliminated. This will move on to COW with the revisions. Page 5 of 5 Additional Business Alderwoman Burd asked Joe Wywrot to bring up a concern a resident at E. Main St. and Colton St. had about the changes in the parkway. Joe Wywrot will contact the resident about this matter. Mayor Prochaska asked if there should be some sort of policy made for the parkway medians. He suggested contacting Harold Oliver about the medians in Countryside,but Eric Dhuse stated the city owns those medians. Mayor Prochaska also said if someone was going to shut down a road in town, he would like someone inspect the detour sign to make sure they are accurate, and visible from both directions. The meeting was adjourned at 9:35 P.M. Minutes submitted by Laura Leppert �� CO /7,y 11H _� o United City of Yorkville Memo 411„ '" 800 Game Farm Road Esr. : 1836 Yorkville, Illinois 60560 —�� Telephone: 630-553-8545 oc ©� �'s o. Fax: 630-553-3436 LCE %%v Date: September 29, 2005 To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Eric Dhuse, Director of Public Works Subject: Heartland in Yorkville—Final Acceptance The punchlist for Heartland in Yorkville is complete. I recommend that the City Council accept the public improvements for Heartland in Yorkville Units 1, 2, and 3 for ownership and maintenance. Please place this item on the Public Works Committee agenda of October 3, 2005 for consideration. f\ ,. ( , _, ) , Ak. CITY OF YORKVILLE „An'91111'91111 ��J .p.ili WATER DEPARTMENT REPORT IteR MONTH AUGUST 2005 augiummitaaWELLS r WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 181 12,687 , 4 1393 542 141 19,592 TOTAL 32,279 CURRENT MONTH'S PUMPAGE IS 2,792,000 GALLONS E MORE THAN LAST MONTH ® LESS 530,000 GALLONS THAN THIS MONTH LAST YEAR ® LESS DAILY AVERAGE PUMPED: 1,041,000 GALLONS DAILY MAXIMUM PUMPED: 1,364,000 GALLONS DAILY AVERAGE PER CAPITA USE: 1062 GALLONS WATER TREATMENT CHLORINE FED: 5-57 LBS. CALCULATED CONCENTRATION: 2.0 MG/L FLUORIDE FED: 522 LBS. CALCULATED CONCENTRATION: 0.34MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 7 SAMPLE(S) TAKEN CONCENTRATION : 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 7 NUMBER OF LEAKS OR BREAKS REPAIRED: NEW CUSTOMERS RESIDENTIAL 5S COMMERCIAL 2 INDUSTRIAL/GOVERNMENTAL COMMENTS PUT SOUTH TOWER BACK ON LINE. REPLACED LEAK IN VALVE ON HEUSTIS ST. I. 1Y ). : tD �l- i O United City of Yorkville Memo ', 800 Game Farm Road rifiliii EST. 1836 Yorkville, Illinois 60560 ���- Telephone: 630-553-8545 % - p Fax: 630-553-3436 lK..macoonif .e. <CE pry Date: September 27, 2005 To: Tony Graff, City Administrato From: Joe Wywrot, City Engineer , t--.4---- CC: Traci Pleckham, Finance Director Liz D'Anna, Administrative Assistant Subject: Fox Industrial Park Project— Supplemental MFT Appropriation Resolution Attached find one copy of a proposed MFT appropriation resolution in the amount of S5698.00. We thought that we had closed this project out with IDOT, but they called us recently to infoiiu us that there were some engineering expenses from an earlier fiscal year that were not properly credited against our MFT account. Therefore we need to pass this resolution in order to properly account for those engineering expenses. Please place this item on the Public Works Committee agenda of October 3, 2005 for consideration. Construction Illinois Department Resolution for Improvement by Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route I From To Beaver Street N/A IL Route 47 Deer Street Badger Street N/A Beaver Street Wolf Street Wolf Street N/A Badger Street Deer Street Deer Street N/A Wolf Street II. Route 126 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of roadway construction and shall be constructed N/A wide and be designated as Section 00-00023-00-FP 2. That there is hereby appropriated the (additional ® Yes 0 No) sum of five thousand six hundred and ninety-eight and 00/100 Dollars ( $5,698.00 ) for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED I, Jacquelyn Milschewski Clerk in and for the United City of Yorkville City,Town or Village County of Kendall , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on nat. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of District Engineer (SEAL) City Clerk City,Town or Village BLR 4103(Rev. 11/00) ti0 CST '� i, © United City of Yorkville Memo , �, ,, '�` 800 Game Farm Road EST% i:4 1836 Yorkville, Illinois 60560 —� le Telephone: 630-553-4350 ts1r - Fax: 630-553-7575 4tE to Date i.� 1 -'fir( , C c— To: I 'i_ ) c_ ! '` L t,_ 1_` 4 ic. `_:• �C t,i tt Ft t --r T_L_ • From: t ) •,( E \p�l.t \C i� t• , '� C ',---r Agenda Item: -_l tI I (, t ( t 11a_ l.� tL (1 C 1 �((,� ( tk •t i was not available at the time packets were produced. This item will be available I 1 )�, kik �� ,./\ ,( C- 1 ( I )C 1 ,��,)(C 1 and distributed in a supplemental packet. d Any questions please contact t f C C �� j�C� 61 <��'` <0D t o United City of Yorkville Memo '11,.,f '" 800 Game Farm Road esr.1 ',11 , '2,r3 1836 Yorkville, Illinois 60560 F s \ co Telephone: 630-553-4350 o '��' ` Fax: 630-553-7575 #11 j4LE ,t' Date: September 30, 2005 To: Public Works Committee From: Liz D'Anna, Administrative Assistant RE: October 3, 2005 Meeting Please add the attached item to your packet for this meeting: NB #4 In-Town Drainage Program - Change Order #8 - 11 Thank you, 7 - ,cso cry , _ o United City of Yorkville Memo 800 Game Farm Road EST.14 11836 Yorkville, Illinois 60560 ,� Telephone: 630-553-8545 oIts „ Fax: 630-553-3436 of. Kr1dslI COO* Date: September 30, 2005 To: Liz D'Anna, Administrative Assistant From: Joe Wywrot, City Engineer CC: Subject: 2005 In-Town Drainage Program— Change Order Nos. 8 - 11 Attached fmd one copy each of Change Order Nos. 8 through 11 for the referenced project. All of these change orders are a result of unanticipated field conditions. Please refer to Smith Engineering's cover letters for details. A summary of the change orders is as follows: Change Order No. Amount Remarks 8 $ 4,242.00 Underdrain for Center Street parkway 9 $11,120.00 DIP for storm laterals to avoid gas mains 10 $ 3,015.00 Sanitary service for Parkview School 11 $ 9,015.00 Pavement removal during sewer construction Total $27,392.00 Decisions had to be made during construction to keep the project moving, therefore I instructed the contractor to proceed with Change Order Nos. 8— 10. Change Order No. 11 is a result of previous decisions to relocate the storm sewer into the roadway due to conflicts with utilities or trees. All of this work is complete. I recommend that these change orders be approved. Please place this item on the October 3, 2005 Public Works Committee agenda for consideration. • CITY OF YORKVILLE CHANGE ORDER PROJECT NAME: 2005 In Town Drainage Program JOB NO.: YORK-050148-06 LOCATION: Liberty and Main CHANGE ORDER: 8 CONTRACTOR: R.A. Ubert Construction DATE: 9/29/2005 DESCRIPTION OF CHANGE ORDER: French Drain Installation Along Center Street ORIGINAL CONTRACT AMOUNT: [1] $921,017.00 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $72,820.00 CURRENT CONTRACT AMOUNT: ([1]+[2]) [3] $993,837.00 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $4,242.00 PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $998,079.00 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $77,062.00 TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) 1-Aug-05 RECOMME V:ED F I ' • : CE : 4 .-29-03." Approved By: Resident Engineer Date (>$10Kor25%) Mayor Date ‘4- " ` 0,fr Approved By: o�ac or Date (<510Kor25%) City Manager Date Attest: City En in er Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds, permits, insurance and guarantees are hereby extended to incorporate this Change Order. Page 1 of 2 !005 In Town Drainage Program C.O.# 8 9/29/2005 'ranch Drain T&M ITEM UNIT UNIT TIME AMOUNT PRICE Operator Hours $72.00 7.0 $504.00 3 Laborers Hours $65.00 7.0 $1,365.00 Mini Excavator Rental Hours $97.00 4.0 $388.00 580 Case Trackter` Hours $75.00 3.0 $225.00 380 Cat Loader w/Operator Hours $140.00 7.0 $980.00 2 Loads Black Dirt 6 Wheeler Each $160.00 0.0 $320.00 6 Plastic Tees Each $10.00 0.0 $60.00 2 loads Round Wash Rock 6 Wheeler Each $50.00 0.0 $100.00 2 Loads Hall off Each $150.00 0.0 $300.00 TOTAL $4,242.00 Page 2 of 2 Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors September 29, 2005 Mr. Joseph Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: In Town Drainage Improvement Conflicts SEC Job No.: YORK-050148-6 Dear Mr. Wywrot: Attached you will find Change Order#8 for the 2005 Drainage Improvement Program. During the course of construction, it was discovered that the elevation of the new Type A gutter curb along Center Street was higher than the ground elevation of the parkway. To avoid a water problem in this area the contractor will install a 4" drain tile behind the back of curb in the low areas of the parkway and tie them into a storm manhole. The proposed change will be completed on a time and material basis. Enclosed is the cost break down that includes man-hours, equipment, and material the contractor needs to complete the job. If you have any questions or need any additional information, I can be reached at (630) 553- 7560. Sincerely, SMITH ENGINEERING CONS ' ANTS, '. Mark Landers Construction Engineer II ML/ams Attachment cc: Michael E.Hughes P.E., Smith Engineering Consultants, Inc. Kristina Falat Smith Engineering Consultants L:\Jobs\Smith\2005\050148 Yorkville Drainage Observation\construction\Change OrderslChange Order No.8\050148-6-Change Order No.8 050205 NIL doe 759 John Street,Yorkville,IL 60560 www.smithengineering.com Telephone 630.553.7560 Fax 630.553.7646 • CITY OF YORKVILLE • CHANGE ORDER PROJECT NAME: 2005 In Town Drainage Program JOB NO.: YORK-050148-06 LOCATION: Liberty and Main CHANGE ORDER: 9 CONTRACTOR: R.A. Ubert Construction DATE: 9/29/2005 DESCRIPTION OF CHANGE ORDER: Conflict with Existing Gas Main Elevation ORIGINAL CONTRACT AMOUNT: [1] $921,017.00 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $72,820.00 CURRENT CONTRACT AMOUNT: ([1]+[2]) [3] $993,837.00 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $11,120.00 PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $1,004,957.00 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $83,940.00 TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) 1-Aug-05 RECOMMENDS FOR < EPTANC , _,,,,,,Z.: � Z- 7'Z 1-6 SApproved By: Resident En•ineer Date (>$1OKor25%) Mayor Date _ Alifr.900. Pil/ijel -'2/�""Approved By: Co trac • Date ( $1OKor25%) City Manager Date .,, 1 1 3 1-= Attest: City Engineer ) Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds, permits,insurance and guarantees are hereby extended to incorporate this Change Order. Page 1 of 2 2005 In Town Drainage Program C.O.# 9 9/29/2005 Ductile Iron Pipe NO ITEM CURRENT UNIT UNIT REVISED DIFFERENCE AMOUNT QUAN PRICE QUAN 79' Ductile Iron Pipe 12" 0.0 L.F. $80.00 139.0 139.0 $11,120.00 TOTAL $11,120.00 *Indicates new pay item(s)in schedule of quantities Page 2 of 2 • Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors September 29, 2005 Mr. Joseph Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: In Town Drainage Improvement Conflicts SEC Job No.: YORK-050148-6 Dear Mr.Wywrot: Attached you will find Change Order #9 for the 2005 Drainage Improvement Program. During the course of construction, it was discovered that the elevation of the gas main along Main Street was in conflict with the 12" RCP storm sewer crossings. To avoid waiting for the gas company to move the gas main, 12" ductile iron pipe was in stalled, which has thinner outside walls than 12" RCP. Using the ductile iron pipe, we were able to get underneath the gas main and still maintain flow. If you have any questions or need any additional information, I can be reached at (630) 553- 7560. Sincerely, SMITH ENGIN :A`a G C a > SULT• TS, ./ r.. Mark Landers Construction Engineer II ML/ams Attachment cc: Michael E. Hughes P.E., Smith Engineering Consultants,Inc. Kristina Falat Smith Engineering Consultants L:\Jobs\Smith\2005\050148 Yorkville Drainage Observation\construction\Change Orders\Change Order No 9\050148-6-Change Order No.9 050205 NIL doe 759 John Street,Yorkville,IL 60560 www.smithengineering.com Telephone 630.553.7560 Fax 630.553.7646 CITY OF YORKVILLE CHANGE ORDER PROJECT NAME: 2005 In Town Drainage Program JOB NO.: YORK-050148-06 LOCATION: Liberty and Main CHANGE ORDER: 10 CONTRACTOR: R.A. Ubert Construction DATE: 9/29/2005 DESCRIPTION OF CHANGE ORDER: Conflict with Existing Gas Main Elevation ORIGINAL CONTRACT AMOUNT: [1] $921,017.00 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $72,820.00 CURRENT CONTRACT AMOUNT: ([1]+[2]) [3] $993,837.00 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $3,015.00 PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $996,852.00 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $75,835.00 TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) 1-Aug-05 RECOMME D FO' .t CC 'T CE : �►��( ` �-2 9-D.01010 - _S-Approved By: Resident Engin--r Date (>$1oKor2s%) Mayor Date ---207---(1‘ Approved By: Co/to Date (<$10Kor25%) City Manager Date E-11-3-/Dc Attest: City Eng)nnerer Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds, permits,insurance and guarantees are hereby extended to incorporate this Change Order. Page 1 of 2 005 In Town Drainage Program C.O.# 10 9/29/2005 anitary Sewer For School NO ITEM CURRENT UNIT UNIT REVISED DIFFERENCE AMOUNT QUAN PRICE QUAN 78* Sanitary Sewer,8"SDR 26 35.0 L.F. $67.00 80.0 45.0 $3,015.00 TOTAL $3,015 00 Indicates new pay item(s)in schedule of quantities Page 2 of 2 Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors September 29, 2005 Mr. Joseph Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: In Town Drainage Improvement Conflicts Job No. YORK-050148-6 Dear Mr. Wywrot: Attached you will find Change Order#10 for the 2005 Drainage Improvement Program. During the course of construction, it was discovered that the sanitary service to Parkview School was difficult to locate. A 2' inlet was installed over the top of the service line. To avoid future problems with the sanitary service line, the service line was dug up and rerouted around the storm inlet, adding an additional 45 lineal feet of sanitary pipe to the project. If you have any questions or need any additional information, I can be reached at (630) 553- 7560. Sincerely, SMITH EN ! E 0.• CON .' • k S, C. Mark Landers Construction Engineer II ML/ams Attachment cc: Michael E. Hughes P.E., Smith Engineering Consultants, Inc. Kristina Falat Smith Engineering Consultants L:\Jobs\Smith\2005\050148 Yorkville Drainage Observation\construction\Change orders\Change Order No.10\050148-6-Change Order No.10 050205 ML.doc 759 John Street,Yorkville,IL 60560 www.smithengineering.com Telephone 630.553.7560 Fax 630.553.7646 • CITY OF YORKVILLE CHANGE ORDER PROJECT NAME: 2005 In Town Drainage Program JOB NO.: YORK-050148-06 LOCATION: Liberty and Main CHANGE ORDER: 11 CONTRACTOR: R.A. Ubert Construction DATE: 9/29/2005 DESCRIPTION OF CHANGE ORDER: Conflict with Existing Gas Main Elevation ORIGINAL CONTRACT AMOUNT: [1] $921,017.00 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $72,820.00 CURRENT CONTRACT AMOUNT: ([1]+[2]) [3] $993,837.00 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $9,015.00 PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $1,002,852.00 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $81,835.00 TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) 1-Aug-05 RECOMMENDE t OR ' . CE : "Z`i�c$ Approved By: Resid-• Engin--r Date (>$I0K or 25%) Mayor Date / qp0s/..--Approved By: ont: or Date (410Kor25%) City Manager Date �• 113405' Attest: City E gi e er 0 Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds,permits, insurance and guarantees are hereby extended to incorporate this Change Order. Page 1 of 2 2005 in Town Drainage Program C.O.# 11 9/2912005 • NO ITEM CURRENT UNIT UNIT REVISED DIFFERENCE AMOUNT QUAN PRICE QUAN 80* Bit:Pavement RemvalAnd Restoration , 0;0 SQ YD $9 00 335,0 335 6< $3,015,00 30 Agg Shoulder&Edge of Pvmt.Repair,CA-6 1,425.0 LF $6.00 1,000.0 2,425.0 $6,000.00 TOTAL $9,015.00 •Indicates new pay item(s)in schedule of quantities Page 2 of 2 • Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors September 29, 2005 Mr. Joseph Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: In Town Drainage Improvement Conflicts Job No. YORK-050148-6 Dear Mr. Wywrot: Attached you will find Change Order#11 for the 2005 Drainage Improvement Program. Due to the amount of storm sewer that has been moved to the street during the course of construction, the contractor is requesting additional bituminous pavement removal and an additional 1,000 feet of aggregate shoulder edge of pavement repair, CA-6. The unit price in the contract is $37.00/square yard; however, that price is for removal and replacement of the asphalt. Per your request, the remainder of the plan quantity will be paid at a reduced price of$9.00/square yard because only the removal was completed. If you have any questions or need any additional information, I can be reached at (630) 553- 7560. Sincerely, SMITH ENG ►::o'• ► . CO . T• >" S, C. Mark Landers Construction Engineer II ML/ams Attachment cc: Michael E.Hughes P.E., Smith Engineering Consultants,Inc. Kristina Falat, Smith Engineering Consultants, Inc. LAJobs Yorkville Drainage Observation\construction\Change Orders\Change Order No.11\050148 Change Order#11-092905.doc 759 John Street,Yorkville,IL 60560 www smithengineering.com Telephone 630.553.7560 Fax 630.553.7646 . k. b -3 (-t--p Cir o United City of Yorkville Memo aji'41 "" 800 Game Farm Road EST. 1836a01 Yorkville, Illinois 60560 Telephone: hone: 630-553-8545 0 Fax: 630-553-3436 `=0 '74CE � '� Date: September 29, 2005 To: Liz D'Anna, Administrative Assistant From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Subject: Rob Roy Creek Interceptor(Contract 5 i -Temporary Easement Attached find one copy of a temporary easement agreement with CJ Insulation at 305 Wheaton Avenue. The agreement allows for the relocation of CJ's sanitary service to the new interceptor. As a result, we will be able to abandon the Wheaton Avenue lift station. Please note that this is a temporary easement. Please check with John Wyeth to see if it needs to be recorded. Please place this item on the October 3, 2005 Public Works Committee agenda for consideration. TEMPORARY UTILITY EASEMENT AGREEMENT THIS AGREEMENT, is entered into this day of , 2005 by and between C.J. INSULATION COMPANY and the CITY OF YORKVILLE, ILLINOIS. WITNESSETH: WHEREAS, the C.J. INSULATION COMPANY is owner of ceratin real estate which is shown on the attached Exhibit hereto; and WHEREAS, the CITY OF YORKVILLE is planning to replace the sanitary sewer line and sewer service on the C .J. INSULATION property as shown on the attached Exhibit; and WHEREAS, the parties hereto acknowledge that a public service and benefit could be obtained by both parties by granting of a temporary easement to allow the reconstruction and relocation of the CITY OF YORKVILLE's sanitary sewer line (8") and the C.J. INSULATION COMPANY's 6" sanitary sewer service line by the CITY OF YORKVILLE; NOW, THEREFORE, the parties hereto agree as follows: 1. The C.J. INSULATION COMPANY hereby grants a temporary easement for the replacement and relocation of said underground sanitary sewer and sanitary sewer service line in the location as shown on the attached Exhibit. 2. General Conditions: In consideration of the Grantor (C.J. INSULATION) granting said temporary easements to CITY OF YORKVILLE (Grantee), the Grantor and Grantee agree to the following: a) Subsurface drain lines damaged in the exercise of easement rights hereby granted will be replaced with lines which are equal to, or better than, those which existed prior to such damage at no cost to Grantor. b) All existing improvements, including walks, pavement, trees, bushes, etc., damaged or removed during construction shall be restored and replaced with -1- equal kind, and type by the Grantee. All area within the temporary easement area or area damaged by the construction work shall be replaced with 4" of pulverized top soil and reseeded utilizing an excelsior blanket and seed mix required by the Grantor. Trees and bushes shall be of the same height, type and kind. Watering of the seed shall take place, including mowing until a good stand of grass, without weeds, has been obtained. c) The Grantee agrees that the proposed sewers constructed within Grantor's property shall be at no expense to the Grantor. No special assessments against the Grantor shall be levied as a result of the temporary easement rights hereby granted. 3. Indemnity. Grantee hereby agrees to indemnify and hold and save harmless and defend the Grantor, its officers, officials, employees, volunteers and agents against any and all claims, costs, causes, actions and expenses, including but not limited to attorney's fees received by reasonable lawsuit or claim for compensation arising in favor of any person, including the employees, officers, independent contractors or subcontractors of Grantee due to personal injuries, death or damage to property, arising out of, incident to, or resulting directly or indirectly from the improvements contemplated by or obligations of the parties under this Temporary Easement Agreement. 4. Termination. Upon satisfactory completion of improvements contemplated by Grantee and acceptance of restoration by the Grantor the temporary easement shall be terminated. -2- IN WITNESS WHEREOF,the undersigned have executed this Agreement the day and year first written above. C.J. INSULATION COMPANY ATTEST: BY: Its: Ai,wi Its Secretary r CITY OF YORKVILLE, ILLINOIS By: Its: G'\788\04050-00\EASEMENTS\CJ INSULATION-EASEMENT.wpd -3- / � i o - II 9/2/as 114° ti (J) \,.... t� ASS COV •a 638,5V X8.5© CORE DRILL AND CONNECT Ni TO SOUTH SIDE OF EXIST. wGl �� `3 MANHOLE WITH FLEXIBLE �(,'�J 0 COUPUNG (SEE DETAIL) AT 7 4 —= �, ..0 V x INV. 632.60 & RECONSTRUCT • ow 0 FLOW UNE AND BENCH IN M.H. F •v ■ R/M 641.53 !� J �' I /NY. 632.67 `/ sr� [1100] v .. RIM 640.41 0 EX/ST. /0" SANITARY /. .. .,,;�, �• 601.8 Q 6324941-4411.�.,J ® TO BE ABANDONED �� — ) ll ./.-- )_______________. )_____-- •NENT pi w. .,1 .i• Cr 0 1 , „,k,ock ca , 0 ‘. A - . ,1„,..., ..„. 6 Gib Air . ��)� _ " ' .42 s: 4.4% ICS' TO BE ABANDONED / /NVc .r ��Jr mk Aik' --"411140414.- 01"41 R/M 638.6f Bir \ -`a; 7• .4 /NV. 6.33.0.1 \ r � .v C • `i:IV, 41, ` h:/k1 617.6 Q S.B. #508 :•�,. ®n Lg.., �`. l ' ',•;,----141114, , ,�x. 10" Son tf\okovisimm. r — IvNi) Alitt'\ -•. #507ik_ ''`r "v • . csi\ i •„:4 4.44511111M6..._ lei. '441114410* d �X 6' 2.5 PLUG 10" PIPES WITH CONCRETE, o " , 'TV e Bir REMOVE `CONE AND FILL MANHOLE EXIST. 10 PIPE TH WITH CONCRETE FLOWABLE ALL do BETE OVE CON ilk ,,,, _ ����Q RESTORE AREA OLEJ 4629.00 �� �w a Q =ILL MANHOLE WITH 11111111441164, — _ Q ABLE ALL CONCRE o 6" STUB I✓ — ra ' . G Ex. Water Main NITARY REMOVE do REPLACE .t ` 4#114 ` TO BE ABANDONED SIDEWALK (200 S.F.) x 640,5 x 640.4 l