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Senior Facility Adhoc Committee Packet 2005 11-07-05 J'2 °0 United City of Yorkville 111 800 Game Farm Road EST. , 1836 Yorkville, Illinois 60560 It Telephone: 630-553-4350 �� L ' 1 Fax: 630-553-7575 <LE `N>' AGENDA SENIOR FACILITY AD-HOC COMMITTEE Monday,November 7, 2005 4:30 P.M. City Conference Room 1. Minutes for Approval/Correction: October 10, 2005 2. Guidelines for Requesting a Grant for Financial Support 3. Update Regarding Senior Services Location 4. Create Permanent Advisory Committee 5. Additional Business 6. Set Next Meeting Date Draft: 10/10/05 UNITED CITY OF YORKVILLE SENIOR FACILITY AD-HOC COMMITTEE Monday, October 10,2005 4:00 P.M. City Hall Conference Room City Officials Present: Art Prochaska, Mayor Rose Spears, Alderwoman,Ward 4 Committee Members Present: Identa Austin, S.S.A Board Madonna Bealek, Alzheimer's Association Capt. Vicky Horton, Salvation Army Golden Diners Max Malone, HRC Rita Murphy, Yorkville Senior Citizen Joan Parker, Retired Salvation Army Golden Diners Cecilia Sanders, Salvation Army Golden Diners Mayor Prochaska called the meeting to order at 4:20 p.m. 1. Minutes for Approval/Correction: The August 29, 2005 minutes were approved. 2. Guidelines for Requesting a Grant Recently, the Human Resources Commission reviewed the guidelines and application. The HRC had several questions they requested be presented to the Senior Ad-Hoc Committee. Can grant dollars be allocated to the new senior building? Mayor Prochaska stated that there is not enough dollars in the line item to allocate to a new building. The dollars are raised from benefits and fundraisers and the purpose of the grant is to spend the dollars on senior-related program. It was suggested that a $250 maximum grant would be allowed for each agency, annually. Under the "Who Can Apply?" section, the committee suggested revising the paragraph to read: Grants are awarded to nonprofit Yorkville based organizations that are defined as tax-exempt under Section 501 (c) (3) of the Internal Revenue Code. 3. Guidelines for Requesting a Grant: (continued) The grants will pertain to Yorkville based organizations and are limited to the United City of Yorkville organizations. Madonna Bealek asked if a specific percent amount of the agency/organization's members applying be incorporated in the guidelines. The Committee decided that indicating a "majority" was appropriate. The Committee agreed that the guidelines and application should indicate "60" years rather than 55 years old. 4. Senior Lease Agreement Update: Mayor Prochaska indicated that there were five contracts: (1) Senior Services Associates; (2) The Salvation Army Golden Diner's Nutrition Program; (3) Community Nutrition Network and Senior Services Association of Cook County; (4) Yorkville Parks & Recreational Department and Parkview Christian Academy; and, (5) Old Second Bank Trust/Daniel Kramer associated with the Senior Services Associates' move from the Beecher Community Building. Currently awaiting an agreement with Harold Oliver. Mrs. Austin asked if these agreements would be available before the Council votes on Tuesday. Mayor Prochaska indicated that copies would be available before the City Council meeting. Once the agreements are voted on, moving dates may be established. 5. Nutrition Program Update: Captain Horton stated that she is of the opinion that combining both groups (Senior Service Associates and Golden Diners attendees) was a good idea. She believes that they will greatly benefit from each other. Mayor Prochaska stated that he also believes that this will avoid recreating and duplicating programs. The CNN began serving meals on October 1, 2005. 6. Create a Permanent Advisory Committee: The Committee unanimously agreed that a Senior Advisory Committee would be beneficial to the Senior Community. This Committee would discuss various Senior issues affecting the community. The formation of this Senior Advisory Committee will be presented to the City Council for consideration at the November ls` Committee of the Whole meeting. Mayor Prochaska will ask the City attorney if this would require a vote or ordinance. After a discussion regarding the Senior Committee structure it was suggested that 9 individuals would serve on the Committee; all members would be Yorkville residents; no less than 1/2 of the Committee members must meet the age requirement of 60 years or older; the Committee would elect it's Chairman and Co-Chairman and possibly a secretary to take meeting notes; meeting notes could be recorded and transcribed in order to eliminate the need for a meeting note taker; the Committee would serve a 3-year cycle term (1/3 of the members would be appointed for a one year term; 1/3 of the members would be appointed for a two-year term; and, 1/3 of the members would be appointed for a three-year term). Rose Spears briefly discussed the Oswego Senior Advisory Committee meetings she attended and how the Committee applied for grants and worked with the Village President to address the concerns of the Senior citizens. She described the various groups the committee members represented. 7. Additional Business: Rita Murphy said she thought it would be a good idea if the elected alderpersons would take the time to meet with the senior citizens in their wards. She said that many senior citizens do not know who their aldermen are and they would like to know who they are. Mrs. Murphy said that the Coffee with the Mayor program is beneficial to allow the mayor to meet with all residents, and a similar event should be conducted with the alderpersons. Alderwoman Spears stated that she and Alderman Besco have been discussing conducting a Ward 4 meeting to discuss various City topics with constituents. Meeting Adjourned at 5:14 p.m. Notes Taken and Submitted by: Rose Spears UNITED CITY OF YORKVILLE ACTIVE ADULTS Guidelines for requesting a Grant for financial support Purpose Active Adult Grants Program supports projects designed to help provide programs and services to the residents of the United City of Yorkville who are active adults ages 60 years and older. Such projects may include socialization, educational, leadership, mentoring, recreational, cultural, intergenerational programs, service club organizations offering programs benefiting adults 60 years and older and other activities. Who Can Apply? Grants are awarded to nonprofit Yorkville based organizations that are defined as tax-exempt under Section 501(c)(3) of the Internal Revenue Code. All the funds for Grants are obtained through donations or fund raisers held by the Senior Advisory Committee. Each year the amount available may fluctuate based on the amounts received. Only one application per agency may be submitted. There will be a $250.00 maximum grant allowed for each category annually. Grants generally not awarded from discretionary funds: • To individuals, including scholarships • To government agencies outside the United City of Yorkville corporate limits • For religious purposes • For endowment • To private foundations and private operating foundations Grant Review Process The Grant Review Committee consists of representatives for the United City of Yorkville Senior Advisory Committee which includes Aldermen and staff from the city, community volunteers, and other organizations with the common goal of services for active adults 60 years and older. The committee meets to review and evaluate all applications received and conduct site visits when appropriate. The committee then makes grant recommendations to the full City Council for approval. All grant applicants will be notified in writing whether or not a grant has been awarded. Request must be received 8-12 weeks prior to any events. How to Apply In order to be considered for a grant, grantseekers must submit one (1) copy of a complete application. Each application must contain: A) Signed Application Cover Sheet, B) Narrative Form, and C) Attachments UNITED CITY OF YORKVILLE ACTIVE ADULTS (60 YEARS AND OLDER) Grant Application Fill out completely: Organization Name: Contact Name/ Title: Address: City: State Zip code Phone: Email: Indicate and provide (One) copy of your 501 (c) (3) IRS determination letter or proof of IRS tax exempt status. Amount of Funding Requested Background of Organization (Include qualification of the organization to operate a particular project or program Provide a program Narrative including explanation of program or service which you are requesting a grant. Include statement of need (include the process used to identify need and a description of target population and projected number of United City of Yorkville Residents who will be served); Statement of Objectives (describe local programs the project will enhance); Budget Information Program evaluation for measuring outcome Request must be received 8-12 weeks prior to event Signature Date: At the conclusion of your program please provide a copy of any publications or press releases naming the United City of Yorkville as a program sponsor.