Senior Facility Adhoc Committee Packet 2005 11-07-05 J'2 °0 United City of Yorkville
111 800 Game Farm Road
EST. , 1836
Yorkville, Illinois 60560
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AGENDA
SENIOR FACILITY AD-HOC COMMITTEE
Monday,November 7, 2005
4:30 P.M.
City Conference Room
1. Minutes for Approval/Correction: October 10, 2005
2. Guidelines for Requesting a Grant for Financial Support
3. Update Regarding Senior Services Location
4. Create Permanent Advisory Committee
5. Additional Business
6. Set Next Meeting Date
Draft: 10/10/05
UNITED CITY OF YORKVILLE
SENIOR FACILITY AD-HOC COMMITTEE
Monday, October 10,2005
4:00 P.M.
City Hall Conference Room
City Officials Present:
Art Prochaska, Mayor
Rose Spears, Alderwoman,Ward 4
Committee Members Present:
Identa Austin, S.S.A Board
Madonna Bealek, Alzheimer's Association
Capt. Vicky Horton, Salvation Army Golden Diners
Max Malone, HRC
Rita Murphy, Yorkville Senior Citizen
Joan Parker, Retired Salvation Army Golden Diners
Cecilia Sanders, Salvation Army Golden Diners
Mayor Prochaska called the meeting to order at 4:20 p.m.
1. Minutes for Approval/Correction:
The August 29, 2005 minutes were approved.
2. Guidelines for Requesting a Grant
Recently, the Human Resources Commission reviewed the guidelines and
application. The HRC had several questions they requested be presented to the
Senior Ad-Hoc Committee. Can grant dollars be allocated to the new senior
building? Mayor Prochaska stated that there is not enough dollars in the line item
to allocate to a new building. The dollars are raised from benefits and fundraisers
and the purpose of the grant is to spend the dollars on senior-related program.
It was suggested that a $250 maximum grant would be allowed for each agency,
annually.
Under the "Who Can Apply?" section, the committee suggested revising the
paragraph to read: Grants are awarded to nonprofit Yorkville based
organizations that are defined as tax-exempt under Section 501 (c) (3) of the
Internal Revenue Code.
3. Guidelines for Requesting a Grant: (continued)
The grants will pertain to Yorkville based organizations and are limited to the
United City of Yorkville organizations. Madonna Bealek asked if a specific
percent amount of the agency/organization's members applying be incorporated
in the guidelines. The Committee decided that indicating a "majority" was
appropriate.
The Committee agreed that the guidelines and application should indicate "60"
years rather than 55 years old.
4. Senior Lease Agreement Update:
Mayor Prochaska indicated that there were five contracts: (1) Senior Services
Associates; (2) The Salvation Army Golden Diner's Nutrition Program; (3)
Community Nutrition Network and Senior Services Association of Cook County;
(4) Yorkville Parks & Recreational Department and Parkview Christian
Academy; and, (5) Old Second Bank Trust/Daniel Kramer associated with the
Senior Services Associates' move from the Beecher Community Building.
Currently awaiting an agreement with Harold Oliver. Mrs. Austin asked if these
agreements would be available before the Council votes on Tuesday. Mayor
Prochaska indicated that copies would be available before the City Council
meeting. Once the agreements are voted on, moving dates may be established.
5. Nutrition Program Update:
Captain Horton stated that she is of the opinion that combining both groups
(Senior Service Associates and Golden Diners attendees) was a good idea. She
believes that they will greatly benefit from each other. Mayor Prochaska stated
that he also believes that this will avoid recreating and duplicating programs.
The CNN began serving meals on October 1, 2005.
6. Create a Permanent Advisory Committee:
The Committee unanimously agreed that a Senior Advisory Committee would be
beneficial to the Senior Community. This Committee would discuss various
Senior issues affecting the community.
The formation of this Senior Advisory Committee will be presented to the City
Council for consideration at the November ls` Committee of the Whole meeting.
Mayor Prochaska will ask the City attorney if this would require a vote or
ordinance. After a discussion regarding the Senior Committee structure it was
suggested that 9 individuals would serve on the Committee; all members would
be Yorkville residents; no less than 1/2 of the Committee members must meet the
age requirement of 60 years or older; the Committee would elect it's Chairman
and Co-Chairman and possibly a secretary to take meeting notes; meeting notes
could be recorded and transcribed in order to eliminate the need for a meeting
note taker; the Committee would serve a 3-year cycle term (1/3 of the members
would be appointed for a one year term; 1/3 of the members would be appointed
for a two-year term; and, 1/3 of the members would be appointed for a three-year
term).
Rose Spears briefly discussed the Oswego Senior Advisory Committee meetings
she attended and how the Committee applied for grants and worked with the
Village President to address the concerns of the Senior citizens. She described the
various groups the committee members represented.
7. Additional Business:
Rita Murphy said she thought it would be a good idea if the elected alderpersons
would take the time to meet with the senior citizens in their wards. She said that
many senior citizens do not know who their aldermen are and they would like to
know who they are. Mrs. Murphy said that the Coffee with the Mayor program is
beneficial to allow the mayor to meet with all residents, and a similar event
should be conducted with the alderpersons. Alderwoman Spears stated that she
and Alderman Besco have been discussing conducting a Ward 4 meeting to
discuss various City topics with constituents.
Meeting Adjourned at 5:14 p.m.
Notes Taken and Submitted by: Rose Spears
UNITED CITY OF YORKVILLE
ACTIVE ADULTS
Guidelines for requesting a Grant for financial support
Purpose
Active Adult Grants Program supports projects designed to help provide programs
and services to the residents of the United City of Yorkville who are active adults
ages 60 years and older. Such projects may include socialization, educational,
leadership, mentoring, recreational, cultural, intergenerational programs, service
club organizations offering programs benefiting adults 60 years and older and other
activities.
Who Can Apply?
Grants are awarded to nonprofit Yorkville based organizations that are defined as
tax-exempt under Section 501(c)(3) of the Internal Revenue Code.
All the funds for Grants are obtained through donations or fund raisers held by the
Senior Advisory Committee. Each year the amount available may fluctuate based on
the amounts received. Only one application per agency may be submitted. There will
be a $250.00 maximum grant allowed for each category annually.
Grants generally not awarded from discretionary funds:
• To individuals, including scholarships
• To government agencies outside the United City of Yorkville corporate limits
• For religious purposes
• For endowment
• To private foundations and private operating foundations
Grant Review Process
The Grant Review Committee consists of representatives for the United City of
Yorkville Senior Advisory Committee which includes Aldermen and staff from the
city, community volunteers, and other organizations with the common goal of
services for active adults 60 years and older. The committee meets to review and
evaluate all applications received and conduct site visits when appropriate. The
committee then makes grant recommendations to the full City Council for approval.
All grant applicants will be notified in writing whether or not a grant has been
awarded. Request must be received 8-12 weeks prior to any events.
How to Apply
In order to be considered for a grant, grantseekers must submit one (1) copy of a
complete application. Each application must contain: A) Signed Application Cover
Sheet, B) Narrative Form, and C) Attachments
UNITED CITY OF YORKVILLE
ACTIVE ADULTS (60 YEARS AND OLDER)
Grant Application
Fill out completely:
Organization Name:
Contact Name/ Title:
Address:
City: State Zip code
Phone: Email:
Indicate and provide (One) copy of your 501 (c) (3) IRS determination letter or proof
of IRS tax exempt status.
Amount of Funding Requested
Background of Organization
(Include qualification of the organization to operate a particular project or program
Provide a program
Narrative including explanation of program or service which you are requesting a
grant. Include statement of need (include the process used to identify need and a
description of target population and projected number of United City of Yorkville
Residents who will be served); Statement of Objectives (describe local programs the
project will enhance);
Budget Information
Program evaluation for measuring outcome
Request must be received 8-12 weeks prior to event
Signature Date:
At the conclusion of your program please provide a copy of any publications or press
releases naming the United City of Yorkville as a program sponsor.