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Senior Facility Adhoc Committee Packet 2005 12-05-05 `,c*,D co.), United City of Yorkville i] 800 Game Farm Road EST.1% 1836 Yorkville, Illinois 60560 s � -. ' Telephone: 630-553-4350 o �' `�'C? Fax: 630-553-7575 SCE ;V'> 7 AGENDA SENIOR FACILITY AD-HOC COMMITTEE Monday, December 5,2005 4:30 P.M. City Conference Room 1. Minutes for Approval/Correction: November 7, 2005 2. Guidelines for Requesting a Grant for Financial Support 3. Update Regarding Senior Services Location 4. Create Permanent Advisory Committee 5. Additional Business 6. Set Next Meeting Date DRAFT UNITED CITY OF YORKVILLE Page 1 of 2 SENIOR FACILITY AD-HOC COMMITTEE Monday,November 7, 2005 4:30 PM City Conference Room City Staff Present: None present Guests Present: Joan Parker-Salvation Army Madonna Bialek-Alzheimer's Assoc Lloyd Johnson-Food Pantry JoAnn Behrens-Salvation Army Identa Austin-S.S.A. Cecelia Sanders-Sal. Army Golden Diners Bette Schoenholtz-Senior Services Kay Hatcher-Kendall County Tom Zerante Due to no City Officials being in attendance,the Committee present decided to start discussion of the evening's agenda on hand at 4:45pm. 3. Update Regarding Senior Services Location: Bette Schoenholtz began discussion stated that CNN is presently in the facility doing they're home delivery meals and Senior Services and the Salvation Army will not be moving in there until the end of November. This is due to the work going on in the east side of the large room where the receptionist area. They are building it similar to what they presently have in Countryside. Behind that area is where the Activity Director will be located. Bette Schoenholtz herself will have an office where formerly there was a storeroom for the Park District. The case manager will be located in the large room as well as storage. The Salvation Army will have Senior Service's steam table moved down over towards the pass thru window. The Salvation Army will also have their desk down in that area along with storage, refrigerator and freezer. Bette Schoenholtz went on to state that it would be nice to move in earlier, but they are wrestling with the idea that if they move right away, then they're moving in with out the set up being completed for the Seniors to use the facility. The lease is theirs as of November 1st. They have not been able to begin packing yet due to lack of time. The carpet is being picked out now as well. She has spoken to the people setting up the blood drive and she assured them that still could take place in the Beecher Building. That should be taking place around the second Thursday in December. 1 Page 2 of 2 Joan Parker questioned if people would still be able to rent rooms at the Beecher Building for parties on the weekends and she was told for the most part yes. The only thing that would limit that is the massive use of the Senior Service's equipment. Identa Austin pointed out that it states in the will that there will be no use by any church due to Beecher Building being a state building. Senior Services pays the maintenance man, but for the most part it is agreed that the community will still have just as much use around their schedule. The Senior Services will not have to pay for the electric use as the agreement. There is currently still Park District events planned there and expect them to use it on an ongoing basis. For the most part they will work out any issues as they arise. The rental funds for public use will go to the City, but Senior Services has a right to charge for use of their equipment on top of what the City charges. 2. Guidelines for Requesting a Grant for Financial Support: Madonna Bialek questioned what the City Council had questioned with the guidelines. No one knew what the questions were. The group present looked over the guidelines provided at this meeting and made some changes. The changes are as follows: • Under"Who Can Apply?" in the second paragraph they would like it to state: Only one application per agency may be submitted per year. • Under"Who Can Apply?" in the second paragraph they would like it to state: There will be a $250.00 maximum grant allowed. The group discussed that with the $2,000.00 raised with the Polka Dance they would be able to give out 8 grants. 1. Minutes for Approval/Correction: October 10,2005: Kay Hatcher made the motion to approve the minutes as written. Cecilia Sanders made the motion to second the approval. With all stating "aye"the minutes were moved to be approved as written for October 10, 2005. The other items on the agenda were brought forward by Mayor Prochaska, so they left those to go to the next aenda. The group set the next meeting for the first Monday in December, the 5rn at 4:30 pm. There was no additional business to discuss. The meeting was adjourned at 5:03 pm 2 UNITED CITY OF YORKVILLE ACTIVE ADULTS Guidelines for requesting a Grant for financial support Purpose Active Adult Grants Program supports projects designed to help provide programs and services to the residents of the United City of Yorkville who are active adults ages 60 years and older. Such projects may include socialization, educational, leadership, mentoring, recreational, cultural, intergenerational programs, service club organizations offering programs benefiting adults 60 years and older and other activities. Who Can Apply? Grants are awarded to nonprofit Yorkville based organizations that are defined as tax-exempt under Section 501(c)(3) of the Internal Revenue Code. All the funds for Grants are obtained through donations or fund raisers held by the Senior Advisory Committee. Each year the amount available may fluctuate based on the amounts received. Only one application per agency may be submitted per year. There will be a $250.00 maximum grant allowed. Grants generally not awarded from discretionary funds: • To individuals, including scholarships • To government agencies outside the United City of Yorkville corporate limits • For religious purposes • For endowment • To private foundations and private operating foundations Grant Review Process The Grant Review Committee consists of representatives for the United City of Yorkville Senior Advisory Committee which includes Aldermen and staff from the city, community volunteers, and other organizations with the common goal of services for active adults 60 years and older. The committee meets to review and evaluate all applications received and conduct site visits when appropriate. The committee then makes grant recommendations to the full City Council for approval. All grant applicants will be notified in writing whether or not a grant has been awarded. Request must be received 8-12 weeks prior to any events. How to Apply In order to be considered for a grant, grantseekers must submit one (1) copy of a complete application. Each application must contain: A) Signed Application Cover Sheet, B) Narrative Form, and C) Attachments UNITED CITY OF YORKVILLE ACTIVE ADULTS (60 YEARS AND OLDER) Grant Application Fill out completely: Organization Name: Contact Name/ Title: Address: City: State Zip code Phone: Email: Indicate and provide (One) copy of your 501 (c) (3) IRS determination letter or proof of IRS tax exempt status. Amount of Funding Requested Background of Organization (Include qualification of the organization to operate a particular project or program Provide a program Narrative including explanation of program or service which you are requesting a grant. Include statement of need (include the process used to identify need and a description of target population and projected number of United City of Yorkville Residents who will be served); Statement of Objectives (describe local programs the project will enhance); Budget Information Program evaluation for measuring outcome Request must be received 8-12 weeks prior to event Signature Date: At the conclusion of your program please provide a copy of any publications or press releases naming the United City of Yorkville as a program sponsor.