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City Council Minutes 2017 10-10-17 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,OCTOBER 10,2017 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. n Ward I Koch Present Colosimo Present Ward H Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Morrison,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans, Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Certificates of Appreciation for Girl Scouts for Tree Planting The Girl Scouts discussed their tree planting project.Mayor Golinski presented the Girl Scouts with certificates of appreciation. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Russ Walter,President of Yorkville's Library Board,introduced the new Library Director,Elisa Topper. Mr.Walter wanted to address the memorandum that was listed in the packet,regarding the Library intergovernmental agreement.He noted he was not informed that this issue would be addressed on tonight's City Council agenda. He pointed out and discussed what he believes to be a number of inaccuracies in the memorandum.Mr.Walter thanked the City for the great deal of help that the City has provided to the Library. CONSENT AGENDA None. MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—September 12,2017 2. Minutes of the Regular City Council—September 26,2017 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meetings of September 12,2017 and September 26,2017 as presented. So moved by Alderman Tarulis; seconded by Alderman Hernandez. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$576,932.20. REPORTS MAYOR'S REPORT j No report. PUBLIC WORKS COMMITTEE REPORT No report. The Minutes of the Regular Meeting of the City Council—October 10,2017—Page 2 of 3 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Library Intergovernmental Agreement (ADM 2017-68) AOIN Alderman Milschewski made a motion to terminate the intergovernmental agreement between the City and the Library, effective April 30,2018,and authorize staff to notify the Library Board of the City Council's termination of the existing intergovernmental agreement; seconded by Alderman Frieders. Alderman Colosimo stressed that the City should not be in a hurry to revoke the current agreement nor enforce a new agreement without cooperation from the Library Board.Alderman Colosimo believes the relationship between the City and Library Board has deteriorated.He would like to see that changed. Alderman Colosimo believes the current agreement should not be terminated until the City has worked with the Library Board to form a new agreement.Alderman Milschewski agrees with Alderman Colosimo,but feels a new agreement is necessary in that the current agreement is twenty years old. Alderman Koch mentioned that technology has changed the role of the Library.Alderman Colosimo agrees with Alderman Milschewski that it is time for a new agreement,but disagrees with the procedure of terminating this agreement until a new agreement is established.Mayor Golinski asked for clarification from the Administration Committee meeting. City Administrator Olson stated that the Administration Committee agreed with the staff recommendation.He also stated that it was the committees intent to show the need for a new agreement and would like to see something done for the first City Council meeting in January 2018. Alderman Frieders interprets the actions taken by the City as an attempt to accelerate the process between the City and the Library Board for a new agreement.Alderman Tarulis stated that as a liaison to the Library Board,he had the impression that the Library Board had no clear understanding of the responsibilities covered by this intergovernmental agreement,and he welcomes a new document for clarification.Alderman Milschewski stated that the City and the Library Board should sit down at the table.Alderman Funkhouser does not believe that the current agreement is working and the City should clear the slate and start anew.He stated that he is in favor of supporting this motion. n Motion approved by a roll call vote.Ayes-7 Nays-1 Funkhouser-aye,Milschewski-aye,Hernandez-aye,Koch-aye, Plocher-aye,Frieders-aye,Tarulis-aye, Colosimo-nay PARK BOARD No report. I PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT Aurora Area Convention Visitor's Bureau Alderman Funkhouser gave an update about the AACVB contract negotiation. STAFF REPORT n No report. Presentations(cont'd) Fiscal Year 2017 Audit Presentation Jamie Wilkey, from Lauterbach&Amen,discussed the audit process.Finance Director Fredrickson stated that the City has earned a certificate of achievement for excellence in financial reporting for six years straight.The City will be submitting these audit results and hopefully will obtain the City's seventh such certificate.Finance Director Fredrickson gave a power point on the number details and the results for the fiscal year. ADDITIONAL BUSINESS The Minutes of the Regular Meeting of the City Council—October 10,2017—Page 3 of 3 None. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT AOIN Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:43 p.m. Minutes submitted itted by: Beth Warren, City Clerk,City of Yorkville,Illinois n 1 1 1 United City of Yorkville Audit Overview City Council October 10, 2017 Another award 6th time Certificate of Achievement for Excellence in Financial Reporting Award by the Government Finance Officers Association of the US and Canada in FY 16 1 1 1 eneral Fund Fund Balance History 7 Bond proceeds Fund Defic=1.- 5 Looming bad debt . - 4 3 - Negative 2 Fund Balance 0 -1 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 eneral Fund Budget urplus/Deficit $4 ��a 3 ca�� $2 Building Recession 1 roads W $0 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 10/10/2017 Budgetedevenue performance Page 74 of paper copy, page 111 of pdf copy Revenue Line-Item Property Tax $3,044,616 $3,024,415 Sales Tax (local) $2,800,920 $2,940,976 Sales Tax (non-home rule) $2,157,300 $2,259,787 Utility Tax $890,000 $952,591 Income Tax $1,725,942 $1,602,410 Use Tax $397,644 $417,212 Hotel Tax $76,000 $72,407 Video Gaming Tax $65,000 $100,457 Excise (i.e. Telecom) Tax $398,000 $368,287 Cable TV Franchise Tax $270,000 $294,275 ontrolling costs ge 6 of paper copy, pdf copy Paige 84 (121 .. .. .. 6 (149 .. pdf) for water Department . . Administration $815,943 $793,730 Finance $413,829 $399,439 Police $5,289,785 $4,903,925 Community Development $741,002 $734,317 Public Works/Streets $853,944 $776,108 Admin Services $2,955,417 $2,930,428 Library Operations $763,648 $748,026 Parks $900,182 $880,327 Recreation $970,721 $962,173 Sewer Operations $530,212 $528,291 Water Operations $1,801,656 $1,778,968 3 1 1 1 General Fund Performance Budgeted Actual Variance •- - - Is Engineering Costs FY 10, 5 FTE in-house for $535,000 FY 17, outsource for $439,970 $267,325 of routine engineering $172,645 for subdivision inspections Additional $96,246 in reimbursed development work Additional $711,384 gross in project expenses ($629,007 net cost to City) These items would not likely have been handled by in-house employees 1 1 1 Items of Note Fund balance categories and amounts Paper pages 7-8, pdf pages 39-40 Restricted amount of $984k due to IMRF levy, will be zeroed out in 3-4 years Pensions Paper page 54-64, pdf pages 88-98 Items of note Long term debt summary on paper pages 39-47 and pdf pages 73-81 Debt service schedules on paper pages 110-125 and pdf pages 156-171 Developer commitment narratives start on paper page 51, pdf page 85 1 1 1 Other Mems of note Statistical Section Pages 126 -159 and pdf pages 173- 209 i Historical Trends covering : City finances Revenue Demographic & economic information Operating information Other items of note tatistical Section Paper pages 153-154, pdf pages 203-204 employee counts 75 full-time employees in 2016 96 full-time employees in 2008 73 full-time employees in 2005 Paper pages 155-159, pdf pages 205-209 miscellaneous service data Traffic violations Permits issued Streets resurfaced, in miles Street inventory New housing starts per year 1 1 1 Management Letter urrent Year No new recommendations anagement Letter urrent Year, Recommendation #1 GASB Statements No. 74 & 75 Additional note disclosure and supplementary information for sponsored OPEB (other post-employment benefits) plans (i.e. retiree health insurance). Will also be included on the financial statements. To be implemented for the FYE 2019 1 1 1 w Management Letter rior year, Recommendation #1 i Funds with deficit equity Countryside TIF Remains and management foresees over time the TIF district will yield sufficient funds. Sunflower Special Service Areas —due to orbee-time expenditures and wil be paid back with SSA property tax proceeds. pcoming 2017 Tax Levy discussion Tax levy estimate approval October 18 Administration Committee October 24 City Council meeting Public Hearing November 14 City Council meeting Discussion and potential vote November 28 or December 12 10/10/2017 Upcoming FY 19 Budget rollout Nov-Dec budget preparation January 31, 2018 finalized February 13, 2018 City Council presentation February 27, 2018 City Council presentation March 13, 2018 public hearing ��r inn and nnt� ' I int`� March 27, 2018 City Council or April 10, 2018 City Council or April 24, 2018 City Council REGULAR CITY COUNCIL MEETING October 10, 2017 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: REGULAR CITY COUNCIL MEETING Public Comment October 10, 2017 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: FUSS iAD L/ l _l� � ` l�sc_