HomeMy WebLinkAboutCity Council Packet 2004 01-27-04 United City of Yorkville
EST. 1 4 44 1836 County Seat of Kendall County
i .
800 Game Farm Road
�~ U) Yorkville, Illinois 60560
Q I1 n � 0 Phone:630-553-4350 AGENDA
w,f K.� a� v�2 Fax:630-553-7575 CITY COUNCIL MEETING
`4 L E i" CITY COUNCIL CHAMBERS
7:00 PM
Tuesday, January 27, 2004
Call to Order: 7:00 p.m.
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Rich Sticka Valerie Burd Marty Munns Joe Besco
Paul James Larry Kot Wanda Ohare Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting: Ad-hoc: Technology Committee
7:00 p.m., Monday, February 23, 2004 6:30 p.m., Wednesday, February 11, 2004
City Hall Conference Room City Hall Conference Room
Economic Development Committee:
7:00 p.m., Thursday, February 19, 2004
City Hall Conference Room
Administration Committee Meeting:
6:30 p.m., Thursday, February 12, 2004
City Hall Conference Room
Public Safety Committee Meeting:
6:30 p.m., Thursday, February 26, 2004
City Hall Conference Room
Public Hearings: None
Citizen Comments:
Presentations: 1. Architectural Plans Update for Library Expansion Project
City Council Meeting Agenda
January 27, 2004
Page 2
Consent Agenda
1. Ordinance Approving Sign Variance for 803 N. Bridge Street- authorize Mayor and City Clerk to execute
2. Ordinance Approving Setback Variances for Residence Located at 419 Park Street- authorize Mayor and
City Clerk to execute
3. Ordinance Amending Plan Commission Membership and Officer Amendment - authorize Mayor and City
Clerk to Execute
4. Sprintcom Lease Agreement - authorize Mayor and City Clerk to Execute
5. Resolution Approving Traffic Stops Statistical Study - authorize Mayor and City Clerk to execute
Plan Commission/Zoning Board of Appeals:
Minutes for Approval (Corrections and Additions):
Minutes of City Council—January 13, 2004
Minutes of Committee of the Whole—None
Bill payments for approval from the current Bill List (Corrections and Additions):
Checks total these amounts:
$ 864,396.92 (vendors)
$ 129,154.09 (payroll period ending 1/14/04)
$ 993,551.01 (total)
Reports:
Mayor's Report:
1. Proclamation for the Illinois City/County Management Association
2. 2003 Mayor's Annual Report to City Council
Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
City Council Meeting Agenda
January 27, 2004
Page 3
Reports (con't):
Executive Director of Parks &Recreation Report:
Community &Liaison Report:
Committee Reports:
Public Works Committee Report:
1. No Report.
Economic Development Committee Report:
1. No Report
Public Safety Committee Report:
1. No Report
Administration Committee Report:
1. No Report
Additional Business:
Executive Session: 1. For the purchase or lease of real property for the use of the public body.
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004
PUBLIC WORKS
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Vice-Chair: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Sticka Sanitation and Waste
Committee: Alderman Kot
City Council Meeting Agenda
January 27, 2004
Page 4
COMMIT FEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 (con't)
[ECONOMIC DEVELOPMENT;
Committee Departments Liaisons
Chairman: Alderman Sticka Planning & Building& Zoning Chamber of Commerce
Vice Chair: Alderwoman Burd Business &Economic Dev. Kendall County Econ. Dev.
Committee: Alderwoman Ohare Plan Commission
Committee: Alderman Besco Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention&
Tourism Council
Downtown Re-development
PUBLIC SAFETY_
Committee Departments Liaisons
Chairman: Alderman Kot Police Human Resource Comm.
Vice Chair: Alderwoman Ohare Schools School District
Committee: Alderwoman Spears Public Relations KenCom
Committee: Alderman James
;ADMINISTRATION
Committee Departments Liaisons
Chairman: Alderwoman Spears Finance Metra
Vice Chair: Alderman James Public Properties Library
Committee: Alderwoman Burd Personnel Cable Consortium
Committee: Alderman Munns
AD-HOC: TECHNOLOGY;
Committee
Chairman: Alderman Munns
Vice Chair: Alderman Kot
Committee: Alderman Sticka
Committee: Alderwoman Ohare
AD-HOC: TOURISM
Committee
Chairman: Alderwoman Burd
Vice Chair: Alderwoman Spears
Committee: Alderman James
Committee: Alderman Besco
01/23/2004 00 27 FAX 830 553 5764 DANIEL J KRAMER �j909/012
STATE OF ILLINOIS )
) ss
COUNTY OF KENDALL )
ORDINANCE NO. 2004-
ORDINANCE APPROVING VARIANCES INCREASING THE HEIGHT OF THE
GROUND SIGN FOR A BUSINESS LOCATED AT 803 NOTHER BRIDGE STREET
WHEREAS, Peter and Cheri LoDestro filed ZBA Petition 2003-26 requesting a variance
to increase the maximum height of a ground sign for the business located at the property
specifically described in the attached exhibit "A"; and
WHEREAS, the Petitioners plan to substantially improve the real property to enhance the
value of the property, improve the aesthetics of the neighborhood, and promote safe travel along
Route 47; and
WHEREAS, the Zoning Board of Appeals of the United City of Yorkville held a public
hearing with regard to said Petition; and
WHEREAS, the Zoning Board of Appeals took public comment on the issues before it
and made specific findings of fact related to the granting of the variances sought; and
WHEREAS, the Zoning Board of Appeals recommended the approval of said requested
increase in the maximum height for a ground sign; and
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have
reviewed the findings of fact made by the Zoning Board of Appeals, considered the public
comment presented at the public hearings and have determined that the requested variances are
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01/23/2004 03 27 FAX 630 553 5764 DANIEL J KRAMER V) 010/019
appropriate under the circumstances presented by the Petitioners;
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE, upon Motion duly made, seconded and approved by a
majority of those so voting, the following Variances are hereby granted from the United City of
Yorkville Zoning Code for the real property more fully described in Exhibit "A":
I. Maximum Height for Ground Sign: 8-I l-4CA of the United City of Yorkville
Zoning Code is hereby varied to permit a ground sign with a maximum height of
7.6 feet.
The variances granted herein are contingent upon the construction of the ground sign
identifying the business according to the design, plan and specifications presented to the Zoning
Board of Appeals and the City Council, No other variances from the City Code for design, plan
or specifications for said structure shall be permitted.
IN WITNESS WHEREOF, this Ordinance has been enacted this day of
, 2004 by the City Council of the UNITED CITY OF YORKVILLE.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
2
01/23/2004 03 27 FAX 630 553 5764 DANIEL J KRAMER m 011/013
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D, 2004.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois
this day of , A.D. 2003.
Attest:
CITY CLERK
Law Offices of Daniel J. Kramer
1107A South Bridge Street
Yorkville, Illinois 60560
630.553.9500
3
II'I
01/23/2004 09 27 FAX 630 553 5764 DANIEL J KRAMER 12012/019
EXHIBIT "A"
Legal Description of Property:
4
01/23/2004 09 27 FAX 630 553 5764 DANIEL J KRAMER (1005%019
STATE OF ILLINOIS )
) ss
COUNTY OF KENDALL )
ORDINANCE NO. 2004-
ORDINANCE APPROVING VARIANCES FOR SIDE-YARD SETBACKS, FRONT
YARD SETBACKS, CORNER SIDE-YARD SETBACKS AND REAR-YARD SETBACKS
FOR RESIDENCE LOCATED AT 419 PARK STREET
WHEREAS, Mark and Celeste Schipper filed ZBA Petition 2003-27 requesting a
variance for the front-yard setbacks, side-yard setbacks, corner side-yard setbacks and rear-yard
setbacks for the construction of an addition to the existing single family residence which is more
specifically described in the attached exhibit "A"; and
WHEREAS, the Petitioners plan to substantially improve the real property to enhance the
value of the property and improve the aesthetics of the neighborhood; and
WHEREAS, the Zoning Board of Appeals of the United City of Yorkville held a public
hearing with regard to said Petition; and
WHEREAS, the Zoning Board of Appeals took public comment on the issues before it
and made specific findings of fact related to the granting of the variances sought; and
WHEREAS, the Zoning Board of Appeals recommended the approval of said requested
front-yard setbacks, side-yard setbacks, corner side-yard setbacks and rear-yard variances to the
City Council; and
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have
reviewed the findings of fact made by the Zoning Board of Appeals, considered the public
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01/23/2004 03 27 FAX B30 553 5764 DANIEL J. KRAMER Vi 006/013
comment presented at the public hearings and have determined that the requested variances are
appropriate under the circumstances presented by the Petitioners;
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE, upon Motion duly made, seconded and approved by a
majority of those so voting, the following Variances are hereby granted from the United City of
Yorkville Zoning Code for the real property more fully described in Exhibit "A":
1. Front Yard Setback: 10-6B-4A of the United City of Yorkville Zoning Code is
hereby varied to permit a front-yard setback of the single family residence to be
30.8 feet.
2. Side Yard Setback: 10-6B-4B of the United City of Yorkville Zoning Code is
hereby varied to permit a side-yardd setback of the single familyresidence to be
10.35 feet.
3. Corner Side Yard Setback: 10-6B-4B of the United City of Yorkville Zoning Code
is hereby varied to permit a side-yard setback of the single family residence to be
30.2 feet,
4. Rear Yard Setback: 10-6B-4C of the United City of Yorkville Zoning Code is
hereby varied to permit the rear yard setback of single family residence to be 30.2
feet.
The variances granted herein are contingent upon the construction of the addition to the
residence pursuant to the design, plan and specifications presented to the Zoning Board of
Appeals and the City Council. No other variances from the City Code for design, plan or
specifications for said structure shall be permitted.
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01/23/2004 09 27 FAX 630 553 5764 DANIEL J. KRAMER Z007/019
IN WITNESS WHEREOF, this Ordinance has been enacted this day of
, 2004 by the City Council of the UNITED CITY OF YORKVILLE.
WANDA OHARE JOSEPH BESCO
VALERIE BURR PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2004.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois
this day of , A.D. 2003.
Attest:
CITY CLERK
Law Offices of Daniel J. Kramer
1107A South Bridge Street
Yorkville, Illinois 60560
630.553.9500
3
01/23/2004 03 27 FAX 630 553 5764 DANIEL J. KRAMER [ 008/019
EXHIBIT "A"
Legal Description of Property:
4
01/23/2004 09 26 FAX 630 553 5764 DANIEL J. KRAMER Z002/019
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
ORDINANCE NO. 2004 -
AN ORDINANCE AMENDING
TITLE TWO, CHAPTER ONE, SECTION TWO AND TITLE TWO, CHAPTER ONE,
SECTION FOUR, PARAGRAPH B OF THE
CITY CODE OF THE UNITED CITY OF YORKVILLE
(Plan Commission Membership and Officer Amendment)
WHEREAS, the City Council has duly considered the recommendation to amend Title
Two, Chapter One, Section Two of the City Code of the United City of Yorkville concerning the
number of voting members of the City Plan Commission; and
WHEREAS, the City Council has duly considered the recommendation to amend Title
Two, Chapter One, Section Four, Paragraph B of the City Code of the United City of Yorkville
concerning the Officers of the City Plan Commission; and
WHEREAS, the City Council and Mayor deem it necessary to reduce the number of
voting members of the City Plan Commission from thirteen voting members to ten voting
members; and
WHEREAS, the City Council and Mayor deem it necessary to create the position of
Deputy Chairman for the City Plan Commission; and
WHEREAS, the City Plan Commission Deputy Chairman shall possess the powers of the
City Plan Commission Chairman and act as the City Plan Commission Chairman at such times as
the Chairman is absent or otherwise unable to perform his/her duties as City Plan Commission
Chairman; and
01/23/2004 03 26 FAX 630 553 5764 DANIEL J KRAMER [ J003/019
WHEREAS, the City Council and Mayor deem it necessary to abolish the position of
Plan Commission Secretary as a result of employing a reporter service; and
WHEREAS, the City Council and Mayor have determined that the changes contained in
this amended Ordinance benefit the Citizens of United City of Yorkville:
NOW THERE UPON MOTION DULY MADE, SECONDED, AND APPROVED BY A
MAJORITY OF THOSE CITY COUNCIL MEMBERS VOTING, TITLE TWO,CHAPTER ONE,
SECTION TWO OF THE CITY CODE OF THE UNITED CITY OF YORKVILLE IS AMENDED
AS FOLLOWS:
"The Plan Commission shall consist of ten (10) voting members and two (2) ex officio
(nonvoting) members."
AND TITLE TWO, CHAPTER ONE,SECTION FOUR, PARAGRAPH B OF THE CITY
CODE OF THE UNITED CITY OF YORKVILLE IS AMENDED AS FOLLOWS:
OFFICERS: "The Mayor shall appoint a Chairman with the advice and consent of the
City Council from time to time, and the Plan Commission shall elect by a simple majority the
individual who shall serve as the Plan Commission Deputy Chairman, Upon election said
individual shall serve as the PIan Commission Deputy Chairman for the length of his/her Plan
Commission Term.
REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions
of this ordinance shall be and the same are hereby repealed.
SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion
of this ordinance is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and
such holding shall not affect the validity of the remaining portions hereof,
01/23/2004 09 27 FAX 630 553 5754 DANIEL J KRAMER 004/019
EFFECTIVE DATE: This ordinance shall be in effect from and after its passage,
approval and publication in pamphlet form as provided by law.
IN WITNESS WHEREOF, this Ordinance has been enacted this day of
, 2004.
PAUL JAMES MARTY MUNNS
RICHARD STICKA _ WANDA OHARE
VALERIE BURD ROSE SPEARS
LARRY KOT JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2004.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois
this day of , A,D. 2004.
Attest:
CITY CLERK
This Document Prepared by:
Law Offices of Daniel J. Kramer
1107A South Bridge Street
Yorkville, Illinois 60560
630-553-9500
01/23/2004 03 27 FAX 830 553 5784 DANIEL J KRAMER Z013/019
RESOLUTION NO,: 04-
• RESOLUTION APPROVING THE UNITED CITY OF YORKVILLE POLICE
DEPARTMENT AMENDED POLICING POLICY/TRAFFIC STOPS STATISTICAL STUDY
WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE
after careful consideration deem it to be in the best interest of the City and the Community to
approve the THE UNITED CITY OF YORKVILLE Police Department Amended Policing
Policy/Traffic Stops Statistical Study; and
WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE
deem it in the best interest of the City to comply with the Illinois Vehicle Code Chapter 11 Article
II Section 212; and
WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE
have carefully considered said Police Department Amended Policing Policy/Traffic Stops
Statistical Study and deem it to be acceptable and beneficial to the City:
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE:
1. That the City hereby approves the United City of Yorkville Police Depattx►ient
Amended Policing Policy/Traffic Stops Statistical Study, and the accompanying
narrative text, to be utilized by the United City of Yorkville Police Department until
further review or modification by the City Council,
PASSED AND APPROVED this day of , 2004,
MAYOR
ATTEST:
CITY CLERK
Law Offices of Daniel J. Kramer
1107A South Bridge Street
Yorkville, Illinois 60560
630.553.9500
MINUTES TES OF THE REGULAR MEETING OF THE CITY COUNCIL O DRAF
�
THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLIiNOL.
HELD IN THE CITY COUNCIL CHAMBERS,800 GAME FARM ROAD
ON TUESDAY,JANUARY 13.2004.
Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticka Present
Ward II Burd Present(left at 7:20—returned at 7:30)
Kot Present
Ward III Munns Present
Ohare Present
Ward N Besco Present
Spears Present
Also present: City Clerk Milschewski,City Treasurer Powell,City Administrator Graff,City
Attorney Dan Kramer,Police Chief Martin,Director of Public Works Dhuse,Executive Director
of Parks&Recreation Brown and Finance Director Pleckham
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheer provided.
AMENDMENTS TO THE AGENDA
Alderwoman Spears asked to move Item#1 of the Consent Agenda,Acceptance of Fox Hill Units
1,2,3,4,6 and Route 34 Improvements,to the Public Works Committee Report so that it could be
further discussed.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M.,Monday,January 26,2004
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M.,Thursday,January 13,2004
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 7:00 P.M.,Thursday,February 12,2004
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M.,Thursday,January 22,2004
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Technology Committee To Be Announced
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Tourism Committee Alderwoman Surd announced that the Committee has
concluded its business and will not be meeting anymore.
The Committee will present a report to the Council.
PUBLIC HEARINGS
None.
PRESENTATIONS
Yorkville Moose Lodge#2371 Defibrillator Donation
Members of Moose Lodge 42371 presented a check to Mayor Prochaska and Police Chief Martin
to be used toward the purchase of a defibrillator to be used in a patrol car. They also have
ordered a dozen Tommy Moose stuff animals to be donated to the Police Department to be
The Minutes of the Regular Meeting of the City Council—January 13,2004-pace 2
used for children involved in accidents.
CITIZEN COM MIENTS
None.
CONSENT AGENDA
I. O'Keefe Watermain Easement-authorize the Mayor and City Clerk to execute
2. North Water Tower Change Order#2—authorize increase in an amount not to
exceed 55.535.00 and for City Engineer to execute
3. September and October 2003 Water Reports
4. Well#7 Drilling Change Order#2—authorize extension of completion date to
January 20,2004
5. City Hall Parking Lot Change Order#2—accept decrease of 58,054.22 and authorize
City Engineer to execute
6. Police Reports for November 2003
7. Investment Policy
Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved
by Alderman Sticka;seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-8 Nays-0
Burd-aye,James-aye,Kot-aye, Munns-aye,
Spears-aye,Sticka-aye,Ohare-aye,Besco-aye
PLANNING COMMISSION/ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
A motion was made by Alderwoman Spears to approve the minutes of the City Council
meetings from November 25,2003, December 9,2003 and December 23,2003;seconded by
Alderman James.
Motion approved by a viva voce vote.
Alderwoman Spears noted that the day was incorrectly noted as"Monday"on the heading of all
three sets of minutes and should be corrected to read"Tuesday".
A motion was made by Alderwoman Spears to approve the minutes of the Committee of the
Whole meeting from October 7,2003;seconded by Alderman Besco.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Detailed Board Report dated December 19,2003 totaling the following amounts:checks in the
amount of$316,781.64(vendor); 5132,575.87(payroll period ending 12/31/03)for a total of
5449,357.51;seconded by Alderman James.
Motion approved by a roll call vote. Ayes-8 Nays-0
Besco-aye,Burd-aye,James-aye,Kot-aye,
Munns-aye,Spears-aye, Sticka-aye,Ohare-aye
REPORTS
MAYOR'S REPORT
Committee of the Whole Packets
Mayor Prochaska reported that Committee of the Whole(COW)meeting packets will be out
Thursday,January 15,2004 due to the holiday on Monday,January 19,2004. Information for the
packets has to be in to the Clerk's office by tomorrow,January 14,2004.
Census Numbers
Mayor Prochaska reported that he received the preliminary special census number from the
Census Bureau and currently the preliminary population is at 8,749 people and they are
estimating preliminary housing units at 3,321. Finance Director Traci Pleckham stated that the
increase in population should increase revenues by approximately$200,000.00. The increased
The Minutes of the Regular Meeting of the City Council-January 13,2004-page 3
revenue will probably not be seen for approximately five months. The cost of the Special Census
was just under the budgeted amount of S20,800.00.
Coffee with the Mayor
Mayor Prochaska reported that Cafe 47 will be hosting Coffee with the Mayor on Saturday,
January 17,2004 from 10:00 A.M.to Noon.Café 47 is located at 137 Garden Circle, next to
Roger's Flooring.
Polar Plunge
Mayor Prochaska reported that Yorkville is sponsoring a Polar Plunge to raise funds for the
Special Olympics. It will be held on March 6,2004 at the Silver Springs State Park and Sheriff
Richard Randall will be the honorary chairperson. Police and City staff have committed to be
involved in the plunge and they are looking for additional volunteers. Any questions can be
directed to Officer Greg Sibenaller or the Park and Recreation Department.
Chamber of Commerce Drawing
Mayor Prochaska reported that it is the final week to purchase tickets from the Chamber of
Commerce to win a 2004 Ford Mustang. The tickets are$10.00 and the drawing is January 22,
2004. This is a fund raiser for the Chamber.
ATTORNEY'S REPORT
Sprint Contract
Attorney Dan Kramer reported that the Sprint Contract was scheduled to be on the agenda tonight
however he spoke with the representative from Sprint and she asked if it could be placed on the
January 27,2004 City Council meeting agenda. Even though they do not have a problem with
the changes the City Council requested regarding reimbursing City employees for overtime,the
changes need to get approved by Sprint.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMThISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
Watermain Breaks and Boil Order
Director of Public Works Eric Dhuse reported that the boil order issued Saturday,January 10,
2004,after the water main break in the area of East Main Street and Colton Avenue has been
lifted. He reported that there was also a water main break on Sunset Avenue but that this break
did not result in a boil order. He thanked the Public Works crew for their good work with both
breaks and snow removal.
Snow Parking Ban
Mr. Dhuse reminded residents that there is a Snow Parking Ban after two inches of snow. Cars
will be ticketed if not removed from the street after a snow fall.
Mayor Prochaska also thanked the Public Works Department for their efforts on the water main
break on E. Main Street. He explained that it was an eight—inch main that broke which caused a
significant loss of water pressure. The crew's swift action resolved the problem and only
fourteen homes were under the boil order rather than the whole City.
CHIEF OF POLICE REPORT
Project Childsafe
Police Chief Harold Martin reported that the Yorkville Police Department will be participating in
Project Childsafe which is a nationwide firearm safety program. The Police Department will
have free gun locks available for anyone interested. The locks will prohibit anyone from firing
the weapon they are placed on.
Moose Donation
Chief Martin reiterated the Mayor's thanks to the Moose Club for their donation of$1,400.00 to
be used on a defibrillator. He thanked the Moose Club,Mayor Prochaska for his role in the
donation and Alderwoman Spears for starting the progam.
EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT
No report.
The Minutes of the Regular Meeting of the City Council-January 13,2004-page 4
COMMUNITY&LIAISON REPORT
Library Board
Alderman Sticka reported that the architect for the Library expansion project gave a presentation
at the Library Board meeting on January 12,2004 and will be also give a demonstration to the
City Council at an upcoming City Council meeting.
YEDC
Mayor Prochaska reported that at the last Yorkville Economic Development Corporation meeting
it was discussed that they were contacted about a recommendation for a new hospital in
Plainfield,Illinois. The YEDC stated that they were not supporting the new hospital as an asset
to the United City of Yorkville. Their reasons were that the proposed location of the new hospital
is fifteen miles from Yorkville which is approximately the same distance as other hospitals in the
area and it is proposed for an area already well covered by existing hospitals. They
recommended that the location of the new hospital be more centrally located in Kendall County
and possibly located in Yorkville.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Fox Hills Subdivision-Final Acceptance
A motion was made by Alderman Besco to accept Units 1,2,3,4 and 6 of the Fox Hill and the
Route 34 Improvements and to authorize the Mayor and City Clerk to sign the documents;
seconded by Alderman Sticka.
Alderwoman Spears asked for clarification on the check in the amount of$2,194.24 that was
received from the developer, Paul Dresden. She stated that she had back-up paperwork regarding
this and she could not come up with the same total.Her figure was for$616.21 more.
Administrator Graff stated that the chock amount included a watermain break and two
outstanding engineering bills. City Engineer Joe Wywrot checked the figures,approved the
amount and recommended acceptance. Alderman Sticka asked if the acceptance of this was
dependant on the correct amount. Attorney Kramer stated that the City would need to make sure
that the developer paid the correct amount. Alderwoman Spears asked to bring the item back to
the next City Council meeting. Mr.Graff suggested that the motion be approved pending
verification of cost as he was highly confident that Mr.Wywrot's figure was correct. Attorney
Kramer stated that the final acceptance could be passed subject to verification and if there are
additional amounts owed,the developer will be invoiced for the difference. Mayor Prochaska
noted that Unit 7 of Fox Hills was still outstanding so it might be possible this was affecting
Alderwoman Spears figure.
A motion was made by Alderman Sticky to amend the motion on the floor to include verification
and adjustment of the final figures of the check due the City;seconded by Alderman Munns.
Amendment to the original motion approved by a roll call vote. Ayes-7 Nays-0
Sticka-aye,Besco-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye
Alderman Munns asked if all the manholes had been cleaned out in the development.
Administrator Graff stated that they were and the developer claims he is not responsible for this
cost however it was explained to him that he is.
Alderwoman Spears asked for copies of the documentation so she could review it.
Original motion approved by a roll call vote. Ayes-7 Nays-0
Spears-aye,Sticka-aye,Besco-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
(Ordinance)2004-01 Authorizing Execution of the Raintree Village PUD Agreement
A motion was made by Alderman Sticka to approve an ordinance authorizing the execution of an
amendment to the Planned Unit Development agreement between the United City of Yorkville
and Raintree Village,LLC,Owner/Developer and to authorize the Mayor and City Clerk to sign
the agreement;seconded by Alderman Besco.
Alderman Sticka noted that the amendment is for park land that will be given back to the
developer for a community building. The Park Board has agreed to this.
Attorney Kramer stated that the developer agreed to make a change to the amendment stating that
homeowners cannot sell off the club house for another use; it always has to be maintained for
recreational purposes.
The Minutes of the Regular Meeting of the City Council—January 13,2004-page S
Motion approved by a roll call vote, Ayes-8 Nays-0
James-aye,Kot-aye,Munns-aye,Ohare-aye,
Spears-aye,Sticka-aye,Besco-aye,Prochaska-aye
(Ordinance)2004-02 Authorizing the Execution of the Maxwell Annexation Agreement
A motion was made by Alderman Sticka to approve an ordinance authorizing the execution of an
annexation agreement between the United City of Yorkville and Gary and Lelalu Maxwell and
authorize the Mayor and City Clerk to execute the agreement;seconded by Alderman Kot,
Alderman Sticka noted that this property is the Kendall General Store located on Route 71.
Motion approved by a roll call vote. Ayes-8 Nays-0
Kot-aye,Munns-aye,Ohare-aye,Spears-aye,
Sticka-aye,Besco-aye,James-aye, Prochaska-aye
(Ordinance)2004-03 Annexing Maxwell Property
A motion was made by Alderman Sticks to approve an ordinance annexing the properties of Gary
and Lelalu Maxwell;seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes-7 Nays-0
Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,James-aye,Kot-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADNUNISTRATION COMMITTEE REPORT
Employee Manual
A motion was made by Alderwoman Spears to approve the Employee Manual dated January 13,
2004 with an effective date of February 1,2004;seconded by Alderman Sticka.
Alderwoman Chars commented that she read the manual cover to cover and there were a few
things she had questions about and a few things she disagreed with. She questioned if the manual
should be passed tonight. Alderman Sticka asked which things in particular she disagreed with.
Alderwoman Ohare listed the following items:
• Page 2,Section 1.3.2,Mayor—She felt that one person could perform the evaluation
however one person should not be the sole decision maker;someone else should be
involved with the review.
• Page 2,Section 1.3.3,Department Heads;#6 —She felt that the City Council should
be able to review the information for promotions,demotions or discharge presented
to the Mayor by the Department Heads.
• Page 2,Section 1.3.3,Department Heads;#7—She disagreed that Department Heads
shall supervise,develop and maintain the personnel system and that the City
Administrator shall prepare requests for policy changes or recommendations to the
Mayor.
• Page 8, Section 3.3.2.Definition and Descriptions—She questioned the wording of
the last sentence in this section;"asked to do so by the City". She asked who the
"City"referred to.
• Page 11,Section 3.10,Workplace Inspections— She felt that the wording in
paragraph two of the section does not match the wording in the third paragraph. The
second paragraph states that the City reserves the right to conduct inspections
however the third paragraph states that only law enforcement personnel will conduct
such inspections.
Mayor Prochaska noted that Workplace Inspections have been discussed many times and the third
paragraph deals with the suspicion of criminal acts or threat of violence which specifically has to
go through the Police Department whereas the second paragraph deals with something that may
not be a criminal act. Alderwoman Ohare asked if a brief case or purse would be searched if a
theft of City property was suspected and Mayor Prochaska stated yes.Attorney Kramer clarified
that theft was a criminal act.
Alderwoman Spears commented that changes regarding this section were submitted to the labor
attorney however the changes were not incorporated in the copy of the manual the Council had
before them for a vote. She stated that there are other items that are not in the proper place or that
have been omitted.
Alderwoman Ohare continued:
• Page 16,Section 4.4,Computer and Telephone Communication Systems—She felt that
the Palm Pilots should be addressed in this section.
The Minutes of the Reoular Meetin of the Ci Council—Janua 13 2004- 'aoe 6
• Page 19,Section 5.2.2,Disciplinary Procedures—She stated that she did not have a
problem with the Mayor approving every discharge however she felt occurrences such as
this should be reviewed by the Council.
Mayor Prochaska stated that the wording of this item was directed by law not something he
requested. He stated that he does not have a problem asking the Council for input however the
present Council cannot pass something that will force future Mayors or Councils to enforce if it is
not legal. Mayor Prochaska suggested that the wording be changed to read"Prior to taking action
to determine approval of terminating a full-time,non-swom City employee,the Mayor may
review with and seek advisory input from the City Council." This allows the Mayor to ask input
from the Council. Attorney Kramer stated that this wording does not violate any laws.
Alderwoman Ohare agreed with the Mayors new wording.
• page 20,Section 5.3,Grievance Procedure—She stated that she was not trying to take
authority away from the Department Heads however she felt that the City Council should
be informed and aware of any action taken by the Mayor.
Alderwoman Ohare stated that her disagreements with the manual were not elaborate however
she felt there are a few areas of concern that should be addressed before the manual is approved.
Alderwoman Burd stated that she read the state statute and the City Council includes the Mayor
along with the aldermen. She stated that the way she understood the statute,corporate authorities
can make ordinances that cover the relationships of the officers and to regulate officers. Attorney
Kramer stated that the way local government is created alderman have authority as delegated by
the state statute; local governmental bodies are jurisdictions with limited authority as delegated
by the state legislature.
Alderwoman Burd quoted state statute 65 ILCS Chapter 24 Section 3.1-35-10 which states that
any officer removed by the Mayor can be reinstated by the City Council with a 2/3's vote not
sooner than five days but not less than ten days after removal. Said employee will be reinstated
with back pay and cannot be removed twice for the same offense. Alderwoman Burd stated that
the statute continued by saying that the Council has the right to request from the Mayor the
reasons why he dismissed the employee and if he refuses to give the reasons that the Council,by
a 2/3's vote,can reinstate the employee if they so wish. She stated that she came across court
cases where this was upheld. Attorney Kramer stated that there is a difference between"officers"
and"employees". Alderwoman Burd questioned what invests the Mayor with the power of hiring
or firing;was it because according to state statute he has the power of appointment?
Mayor Prochaska explained that the Mayor is the chief executive officer of the City according to
state statute and as such he is responsible for making sure all laws are enforced. The Council sets
the steps for dismissal and the Mayor cannot deviate from the rules.The Council cannot put
themselves in as a jury because they are legislators. Alderwoman Burd stated that the statute says
the Council can do this for municipal officers so couldn't it be inferred that they could reinstate a
fired employee. Attorney Kramer stated that this cannot it be inferred because the Council cannot
go beyond the authority granted to them. He disagreed with Alderwoman Burd.
Alderman Sticka stated that he reviewed cases were boards were attempting to interfere with or
object to what the Mayor was trying to do. He stated that case law was cited which stated that the
board did not have the authority to do this because it was an attempt to change the current
government.
Attorney Kramer stated that Seyfarth and Shaw(labor attorneys)stated that the Mayor has the
sole authority to hire or dismiss employees. He stated on the hiring side of things,he doesn't
know of any city that does this. The United City of Yorkville handles these situations in a typical
manner whereas the Council has input with the job description. Most cases involve dismissal or
the Mayor's nomination of department heads. The City Council can vote against the Mayor's
nomination. Alderwoman Burd stated that in the instance of City Attorney's the Mayor can
appoint an attorney and if the Council does not approve,they can appoint their own legal counsel.
Alderman Sticka stated that whatever the Council's feeling on the manual are,they are obligated
to follow the law. He stated that he did not intend to go against the legal opinion of the labor
attorneys.
Alderwoman Bard questioned the City code,Item 1.6.2 gives the City Council the authority to
remove any official appointed by the Mayor with a 2/3's vote. Attorney Kramer stated that this is
not enforceable and should be brought into compliance with state law. Mayor Prochaska stated
that he questioned the change in the manual which took out the City Council. He asked what
The Minutes of the Recular Meeting of the City Council—January 13,2004-pace 7
would happen if the old manual was followed and the labor attorney stated that the decision by
the Council could be challenged because the law has changed and the Council does not have the
authority to fire an employee.
Alderman Besco stated that he felt in matters of the final dispensation of an employee,the Mayor
should be eliminated from the procedure and the matter should go before an independent
arbitrator. Mayor Prochaska stated that this takes statutory power away from the Mayor.
Attorney Kramer stated that a policy could be developed encouraging an arbitrator as an
alternative dispute resolution as long as the Mayor,Council and employee ageed. This could be
used on a case to case basis. However,if this procedure is placed in an ordinance,this delegates
power that future Mayors and/or Councils don't have to honor. The employee manual has the
same force as an ordinance.
Alderwoman Spears thanked Alderwoman Ohare for her input. She stated that she has been
working on the manual with the Administration Committee meeting for over a year.She stated
that she requested that the manual not be voted on this evening because it was not ready. She
stated that the January 2,2004 letter from Attorney Robert J.Smith,Jr.of Seyfarth Shaw LLP
contradicts his September 27,2003 letter to Administrator Graff and the July 31,2003 memo
from Attorney Abigail Rogers to Attorney Kramer. She distributed four packets of information
regarding the manual and read from Attorney Rogers July 31,2003 memo to Attorney Kramer:
"What has not changed in the Employee Manual are the provisions requiring action by the City
Council and Mayor for termination to be effective. Since the City Council and the Mayor are the
final decisionmakers,there should be no need for a post-termination appeal procedure. The City
Council may use its authority under Illinois Open Meetings Act,5ILCS 10212(cxl),to go into
closed session to discuss the employment of specific individuals to collect all the information it
needs to reach a decision concerning a supervisor's recommendation to terminate an employee
and to deliberate thereon. A thorough review before action is taken would seem to minimize the
need for post-action review". Alderwoman Spears noted that this clearly states City Council.
Alderwoman Spears stated that the final draft as presented was reviewed,discussed and revised
by the Administration Committee meeting for over a year. The manual was reviewed,discussed
and revised during two separate COW meetings. At the Mayor's and Administration
Committee's recommendation,she and Alderwoman Burd met with Administrator Graff for a
final review and revision of the manual; it was then submitted to the Mayor for his final review.
The Administration Committee requested that any additional changes by the labor attorney would
have to be accomplished by written confirmation from the labor attorney stating that he made the
changes along with the legal reasons for them. The Committee requested confirmation because
changes had previously been made by staff which were then presented as coming from the labor
attorney. The manual was scheduled to return to the Administration Committee for final review
and verification of the changes being incorporated.The manual did not return to the
Administration Committee meeting but went on to the January 6,2004 COW meeting.
Alderwoman Spears stated the she commented at this time that the manual was not ready to be
voted on and asked what the hurry was. She stated that Mayor Prochaska replied that the
employees are asking for it.
Alderwoman Spears stated that at the January 6,2004 COW meeting,Attorney Smith's January
2,2004 letter was distributed. At this meeting,a recommendation was made to bring the manual
back to the Administration Committee for final review. At the Mayor's suggestion and the
consensus of the Council, the manual was placed on tonight's agenda. She alerted the Council to
review the documents that she distributed because afterward they would agee with her that the
manual is not ready for a vote. She stated that after thoroughly reviewing the document in front
of the Council tonight,she found that it did not have the labor attorney's most recent
recommendations;they have been omitted. She stated that she was willing to go item by item
through the document in order to make sure those comments are incorporated. She stated that the
document has been reviewed by the labor attorney many times however they are now saying that
the Council has no right to be reviewing things such as grievances.
Alderwoman Spears stated that during the October Administration Committee meeting many
office environment concerns were raised by several staff members. Specific concerns were
brought up to the Administration Committee and upon discussion of the concerns the Committee
recommended that an Alderman would meet with the staff members who raised the concerns in a
workshop atmosphere. This suggestion was brought to the Committee by the Mayor and City
Administrator. Alderwoman Spears stated that she was asked to contact the staff members who
raised the concerns and arrange a mutual time to meet which she did along with inviting other
aldermen to attend however most of the aldermen were unable to attend due to prior
commitments. Alderman Besco accompanied Alderwoman Spears to the meeting. Staff
expressed concerns regarding communication between department heads and staff. She was told
The Minutes of the Regular Meeting of the City Council—January 13,2004-page 8
that management realized there was a problem and this would be addressed. During the
November Administration Committee meeting,the specific issues that were discussed in the
employee workshop were addressed by the Committee. A follow-up meeting with the staff
members was recommended to be held in the next two weeks so that they would be aware of any
action to be taken. The Mayor and City Administrator agreed to the follow-up meeting.She
stated that to her knowledge this follow-up meeting was not held.She stated that several of the
individuals did meet with the City Administrator or their immediate supervisor in a general type
meeting however the specific issues were not addressed.
Alderwoman Spears stated that on December 17,2003 she met with the Mayor and City
Administrator where some of the problems,possible solutions and staffing needs were
discussed. Other meetings were scheduled that evening so their meeting was short.Alderwoman
Spears stated that she expressed her concern that time did not allow for discussion of all the
concerns. She requested another meeting to continue the discussion. Alderwoman Spears stated
that Mayor Prochaska assured her that issues were being addressed,things were under control and
he did not feel another discussion was required. She stated that it is her opinion in regards to the
City offices that "there appears to be a fire that is currently smoldering and simply covering it up
with a blanket is not going to but it out." She state that by passing the manual as presented would
be a poor vote from the Council.
Mayor Prochaska stated that at the January 6,2004 COW meeting it was not his recommendation
that the manual come to City Council for a vote but rather back to another COW meeting. He
wanted that City Council to review the document and make recommendations if needed.Some of
the Council requested that since the manual had been on the floor for so long that it move
forward.
Alderman James stated that he recommended moving the manual forward. He noted that the
document has been discussed and reviewed for over a year and he felt that a document of this size
would always have something in it that someone would want to look at closer. He felt that the
Council should look at the document as a whole because it is in good shape to approve.
Mayor Prochaska stated that the last time the manual was given to the labor attorney he gave him
the manual that the Administration Committee had marked up with corrections and revisions. He
asked Attorney Smith to review it and present it back in a final draft which he did.
Mayor Prochaska stated that there was a recommendation for the Administration Committee to
meet with staff however he thought it was to discuss possible policy issues that could be worked
on by the Committee. He stated that he has yet to see a policy brought before the Council based
on that meeting however he has seen other request come out of the meeting such as those to
promote certain employees. He stated that he would still like to work on policy issues with the
Council.
Mayor Prochaska noted that the City Administrator is working on communication by issuing a bi-
weekly report to the Council and staff. Employee meetings are now being held as well as
department meetings. The staff meetings are scheduled the day after City Council meetings.
Mayor Prochaska stated that there are no major problems in the City and there will be employees
who are not happy from time to time. This happens at any place of employment. He stated that
people should try to make the best of the situation. He stated that not everything is perfect in the
world but people are trying their best to put things in place including the best rules that hopefully
every one,including the council,will abide by. He stated that he has addressed Alderwoman
Spears memos to him;some even have been discussed at public meetings. He also has both the
city and labor attorney reviewing things brought up by Alderwoman Spears which is costing the
City money. He stated that he did not have a problem bringing the manual back to a COW
meeting in order to insure that it is the best that the City can have at this time. He asked that the
Council put their thoughts down and be constructive in order to get the employee manual to a
point where it is acceptable and then move on.
Alderman Munns asked for clarification regarding the changes given to the labor attorney which
are not included in the manual. He asked if the labor attorney omitted changes that were not
appropriate. Mayor Prochaska stated that this was correct. Alderwoman Spears stated that the
changes were not all put into the document and it was not altered by the labor attorney. She also
noted that his decisions contradict earlier decisions. Alderman Munns stated that he agreed that
the Council has to start somewhere and the manual is riot going to be a perfect document. He
stated that he felt that the United City of Yorkville is a good place to work. He cited benefits
such as 51.00/month health insurance,fourteen paid holidays and triple time for working
holidays.
The Minutes of the Regular Meeting of the City Council—January 13,2004-page 9
Alderwoman Burd pointed out that she and AJderwoman Spears took time off from their jobs to
go over the manual. She stated that she was disappointed that the letter from Seyfarth and Shaw
was attached to the original draft given to her in July 2003 and none of the changes they
recommended such as grammar and typographical errors were addressed. Some of
recommendations concerned clarification of confusing passages.She stated that she was
disappointed on how staff handled their recommendations. She stated that she did not feel that
the manual is that far off however she felt it still needed some`tinkering". She agreed with
Alderwoman Spears that there are things going on with City employees that she is not happy with
and she stated that she is not ready to give up powers that the Council has in the current manual.
Alderman Sticka commented on the meeting that Alderwoman Spears had with the employees.
He stated that he was not invited to the meeting however he was in City Hall while the meeting
was taking place. He stated that it bothered him that two aldermen appointed themselves to
represent the whole Council and that they took City employees away from their jobs to a closed
room meeting. He asked if the Attorney General should be asked for his opinion regarding the
separation of powers.
Attorney Kramer stated that when things such as annexation agreements are brought to the
Council,the staff and attorneys make an effort to bring a document that the Council does truly
recommend. He stated that Alderwoman Spears has indicated that there are many paragraphs that
were recommended but that are not included in the manual and that taking the manual back to the
COW is very practical. He recommended that the Council divide their comments about the last
draft into three sections;clerical errors, minor clarifications and major policy disputes. This
would give a framework for discussion at the COW meeting.
A motion was made by Alderwoman Burd to table the Employee Manual for discussion at the
next Committee of the Whole meeting;seconded by Alderman James.
Motion approved by a roll call vote. Ayes-8 Nays-0
Besco-aye,Burd-aye,James-aye,Kot-aye,
Ohare-aye,Munns-aye,Spears-aye,Sticka-aye
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into executive session to discuss the purchase or
lease of real property for the use of the public body.
He asked that the City Clerk,City Treasurer,City Administrator and City Attorney be included in
the session. He also noted that there would not be any action taken after the session. So moved
by Alderman James;seconded by Alderwoman Ohare.
Motion approved by a roll call vote. Ayes-8 Nays-0
Ohare-aye, Besco-aye,Burd-aye,James-aye,
Kot-aye,Munns-aye,Spears-aye,Sticky-aye
The regular session broke at 834 P.M.The Council took a ten minute break.
The City Council returned to regular session at 9:05 P.M
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco;seconded by
Alderman James.
Motion approved by a viva voce vote.
Meeting adjourned at 9:06 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville,Illinois
I
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YORKVII , LE PUBLIC LIBRARY
I SCHEMATIC
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1 _ en _- January 27, 2004
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I 02065
Bumldga Cassell Al uoslutes
• A 2425 Royal Boulevard, Elgin, Illinois 60123
Ph: 847.695.5840 Fax 847.695.6579 wwwbca-arch,com
' January 26, 2004
' Mayor Arthur Prochaska
Members of the City Council
' United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Mayor Prochaska and Members of the City Council;
' Burnidge Cassell Associates is pleased to present this schematic design report
for the proposed addition to the Yorkville Public Library. This report includes an
estimate of probable cost. The construction portion of the cost estimate was
' prepared by independent, professional cost estimator Derrick M. Boddy of
Construction Resources and Management (CRM). The estimate is dated
December 8th, 2003
' This report represents the project status at the close of the Schematic Design
phase. Schematic Design is the first phase of a building design. It is followed by
the Design Development phase and afterwards by the Construction Document
phase.
This design is based upon a building program written by Library Building
' Consultant Richard Thompson that was commissioned in 2001 . Library building
programs are customarily written utilizing a 20 year time horizon. The Illinois
State Library defines four levels of service for libraries; "Minimum", "Growing",
' "Established" and "Advanced". This program was written to provide a "Minimum"
level of library service for a population number that has been projected for the
' year 2020.
Notes Regarding the Estimate
• The estimate takes anticipated inflation into account and assumes that the
project will be completed not later than June, 2006.
I • A contingency of 10% is added to the estimated costs to account for
unanticipated changes. This contingency can be reduced to
approximately 5% when the project is ready to bid.
1
1
1
' • The project cost estimate that follows begins with the construction
estimate and adds the other costs that make up a complete building
' project. These additional costs include line items such as professional
fees, furniture, equipment, materials testing, moving expenses, etc.
Books and other library materials are not included in this estimate.
' • The estimate indicates that the library building is anticipated to cost
approximately 147 dollars per square foot before contingencies and
project costs are added. This figure is approximately average for a good
' quality library building. This represents a quality that is appropriate for a
public building that can be expected to last for at least several
generations.
' • The estimate assumes that new furniture will be purchased for the entire
building. Re-use of existing furniture and book stacks could reduce the
' project cost by approximately $50,000.
Estimate Summary:
Estimated Cost: of Building Addition $5,465,086
' Contingency and Escalation $812,222
Subtotal $6,277,308
' Estimated Cost of Remodeling Existing Library $271,251
Contingency and Escalation $71,470
Subotal $342,721
' "Other Costs": Furniture, moving costs, professional
fees, testing, surveying, etc. $1,687,426
' Total Project Cost including 10% contingency and inflation $8,307,455
1
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Bum Ni9a Cassell Associlates.
I ' A 2425 Royal Boulevard, Elgin, Illinois 60123
AIM Ph: 847.695.5840 Fax: 847.695.6579 www.bca-arch.com
Short Form Breakdown of Estimated Project Costs
I (A detailed estimate of construction costs is attached to the end of this report.)
Conceptual Project Cost Estimates And Fee Analysis 1/9/2004
Yorkville Public Library Full Program
INew Construction Allowance (5,465,086
Fees
Professional Fees For New Construction:
Architectural,Mechanical Engineering, Electrical
I Engineering, Plumbing Engineering and Civil Engineering
based upon estimated construction cost $418,626
Professional Fees For Remodeling:
Architectural, Mechanical Engineering,Electrical
I Engineering, Plumbing Engineering and Civil Engineering
based upon estimated Remodeling cost $32,306
Interior Design(Furniture and Stacks) Design,
preparation of bidding documents and bidding $74,914
I On-Site observation allowance
(Fee hourly not to exceed) $50,000
Misc.Costs Soil Borings $3,500
I Estimated Permit Costs
Village review fees,utility tie-in's $0
Environmental Surveying $5,000
Moving $20,000
I Site Surveying $3,000
Site Acquisition $0
Professional Cost Estimating(3 estimates) $14,341
Phone And Data $50,000
I Collection $0
Demolition $15,000
Equipment $80,000
Subtotal,Misc Costs and Fees $766,687
I Existing Gross Building Area To Be
Remodeled 5,326 SF
Cost per Square Foot for Remodeling: $51
I
Renovation/Remodeling Subtotal Based on an above$/square foot X area of existing
building $271,251
I Cost per Square Foot Of New Construction: $147
Estimated Area of New Construction(Or Estimated using per square foot cost above on New
Bldg.Addition,If Applicable) Construction Allowance 37,099 SF
I
Library Size Estimated Potential Addition Area+Existing Building Area 42,425 SF
Furniture Allowance$/GSF $18
Based on above cost/SF`Total Bldg Area Including
Estimated Furniture Cost Estimated Fees C$832,383
I Contingency of 10.00% $726,049
Escalation of 4.42% $320,914
Estimated Project Cost Construction Cost+Fees+Miscellaneous Expenses ($...8,307,455
I 3
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Design Notes
' • We anticipate that the presented design will meet Yorkville's library needs
through 2020.
• The primary design goal has been to accommodate an expanded building
' program while maintaining the intimate character of the existing library.
• Exterior materials were selected that will lend the library a rural character
yet will be economical to maintain.
• The existing library building will be remodeled and utilized for meeting
room spaces as defined by the building program. If future expansion is
required, the original library could be demolished and replaced with a 2-
story addition.
• The parking plan currently shown on the following drawings was prepared
to enable a cost estimate to be performed. A study should be undertaken
to ensure that traffic and parking needs for the City Hall, Community
Center and Library are all addressed in a coordinated fashion.
' Please feel free to contact us at any time if you have any questions or comments
regarding this report. We look forward to the opportunity to work with you to
provide all Yorkville residents with the best possible library service.
1
Sincerely;
' Burnidge Cassell Associates
H4(0 ft I I1
1 Rick McCarthy AIA, NCARB
Principal
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M IIIIII 1111111 M. MN IIIIII IIIII 1111111 I M 111111 MIN =I IIIIII 1111111
YORKVILLE PUBLIC LIBRARY—ADDITION AND RENOVATION
YORKVILLE, ILLINOIS
SCHEMATIC COST ESTIMATE
December 8, 2003
BURNIDCr CASSELL ASSOCIATES, INC. CONSTRUCTION RESOURCES & MANAGEMENT
2425 ROYAL BOULEVARD 8002 RFD
ELGIN LONG GROVE
ILLINOIS ILLINOIS
60123 60047
CLARIFICATIONS & EXCLUSIONS
Basis
This Schematic cost estimate is based on the drawings (100% Schematic Design Documents) and other information provided by the
office of Burnidge Cassell Associates, Inc, Elgin dated October 16, 2003.
This estimate has been priced at costs that are current as at the fourth quarter of 2003.
Bidding criteria
This estimate has been prepared on the basis of a minimum of 5 competitive bids being sought for this project with only one bid
being accepted and the contract awarded to one general contractor.
If prime contracts are bid and awarded this estimate will require adjustment.
Assumptions
It is assumed that the project will be bid and constructed as on contract— Phase 1 being completed prior to Phase 2 being
commenced.
Exclusions
It should be noted that the following items are specifically exch.ded:-
1. Spray-on fireproofing,
2. Library casework - bookstacks, shelving, etc.,
3. Interior signage and graphics,
4. Computers. desks and chairs,
5. Loose furniture and fittings,
6. Appliances,
7. Abnormal foundation conditions,
8. Communications, cable television and security wiring/cabling,
9. Work associated with hazardous materials,
10. Premium costs for overtime working,
2
I all 111111 IIIIIII E N M M 1111111 I I M 1111111 M OM IIIIII r
M EN NM M N MIIIII MI 1111111 MN EN MN E MN MN M M
CLARIFICATIONS EXCLUSIONS (Continued)
Exclusions (Continued)
11. Contracts for work direct with the owner,
12. Professional fees, permits and testing expenses,
13. Owner administrative legal or finance charges,
14. Construction contingency,
15. Escalation.
General conditions and design contingency
Jobsite general conditions, home office overhead, profit and be nds are added at the summary of the estimate. At this time it is
appropriate to use the compounded rate of 10.00%.
An allowance of 10.00% for undeveloped design details, bid acdenda and clarifications has been added at the summary of the
estimate.
Escalation
Escalation has been calculated on the basis that construction \JAill commence December 2004 and will be substantially complete not
later than June 2006.
The core inflation rate is assumed to be 2.50% per annum.
Osinion of robable cost
This estimate is an opinion of the probable construction cost fo-this project based on the information provided. Construction
Resources and Management has no control over final material selection, bidding strategies and market conditions therefore no
guarantee can be given that the actual construction cost will nct vary from this estimate.
It is imper..,tive that as the design progresses additional estimaes are produced to ensure compliance with the projected final cost.
3
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Substructure
Category : Substructure Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Cast-in-place concrete footing and foundation wall, formwork, reinforcement and 910 80.00 LF 72,800
earthwork
Cast-in-place concrete column footing, formwork, reinforcement and earthwork 55 600.00 EA 33,000
Cast-in-place concrete slab on grade (5"), WWF reinforcement, vapor barr er 19,500 4.10 SF 79,950
and gravel base
Slab thickening - under partitions 165 20.00 LF 3,300
Elevator pit 1 3,800.00 EA 3,800
Miscellaneous thickenings, ducts, etc.
1 3,000.00 LS 3,000
Perimeter insulation 1,600 1.25 SF 2,000
197,850
Substructure total
Yorkville Public Library-Addition(Phase 1)-Page 1 of 22
E MI - M r MI - I M 11111 M i I MN - M NM - I
r MS MN all MI EN MN Ma MN MI EN 111111 N MN ' 1111111 UN 1111111 N
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Superstructure
Category : Floor construction Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Steel columns and beams (15#/SF allowance) 132 1,750.00 TN 231,000
Baseplate and anchor bolts 55 275.00 EA 15,125
Moment connections 1 7,500.00 LS 7,500
Metal deck (18gage), welded studs and closures, cast-in-place concrete topping
and WWF reinforcement 16,900 5.00 SF 84,500
Floor construction total 338,125
Yorkville Public Lit rary-Addition(Phase 1)-Page 2 of 22
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Superstructure
Category : Roof construction Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Steel columns and beams (10#/SF allowance) -flat roof 22 1,750.00 TN 38,500
Steel columns and beams (8#/SF allowance) -sloping roof 66 1,750.00 TN 115,500
Moment connections 1 5,000.00 LS 5,000
Metal deck 5,470 1.40 SF 7,658
Laminated wood beams and wood decking (clear for finishing) 18,480 8.50 SF 157,080
Roof construction total 323,738
Yorkville Public Library-Addition(Phase 1)-Page 3 of 22
Ell 11111 11111 MI M MN - NS EN MN - N NB MB E MB I - a
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Superstructure
Category : Stair construction Date : December 8, 2003
Description Quantity Rate $ Unit
Steel staircase, concrete filled metal pan treads and landings, handrails and
finishes - rising 15'-4" in 2 flights 2 9,500.00 EA 19,000
Ditto - main circulation (allowance) 1 15,000.00 LS 15,000
Miscellaneous steps and ladders 1 1,500.00 LS 1,500
Stair construction total 35,500
Yorkville Public Lib-ary-Addition (Phase 1)-Page 4 of 22
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Exterior closure
Category : Exterior walls Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Cementitious siding, 2" rigid insulation, 5/8" densglas sheathing, 6" metal :;tuds,
batt insulation and 5/8" gypsum board inner lining 7,181 13.20 SF 94,789
Limestone ditto 5,738 33.20 SF 190,502
Face brick ($800/1000 allowance), ditto 5,415 22.50 SF 121,838
Masonry detailing 1 15,000.00 LS 15,000
Premium for curved wall 1,736 15.00 SF 26,040
Window sill 236 28.00 LF 6,608
Metal fascia and soffit 1,086 30.00 LF 32,580
Thru-wall flashings 1,320 30.00 LF 39,600
Aluminum frame/insulated glass window wall system 3,437 52.00 SF 178,724
Aluminum frame/insulated glass storefront system 160 52.00 SF 8,320
Premium for single door 1 1,800.00 EA 1,800
Premium for pair doors 1 3,200.00 EA 3,200
Automatic door opener 1 6,000.00 LS 6,000
Clerestory glazing (15% clear/85% translucent) (allowance) 693 50.50 SF 34,997
Louvers 160 45.00 SF 7,200
Miscellaneous lintels, angles, etc. 9,100 1.60 LB 14,560
Wood blockings 1 3,000.00 LS 3,000
Book drop 3 800.00 EA 2,400
Exterior walls total 787,157 i
Yorkville Public Library-Addition(Phase 1)-Page 5 of 22
M MI r NM EN 1 NE MN NE MN MI NM MO i ' EN In NS OM
EN w w M - - - - MI MI OM I N - N MI MI ME MI
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Exterior closure
Category : Exterior doors and windows Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Exterior doors:
Single hollow metal door and frame, hardware and finishes 5 1,100.00 EA 5,500
Single aluminum frame/insulated glass entry door, hardware and finishes 1 2,100.00 EA 2,100
Windows:
Aluminum clad wood frame/insulated low E glass (1") 1,106 42.00 SF 46,452
Exterior doors and windows total 54,052
Yorkville Public Lib-ary-Addition (Phase 1)- Page 6 of 22
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Exterior closure
Category : Roofing Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Single ply EPDM - fully adhered, rigid insulation and associated flashings, etc. 5,470 7.95 SF 43,487
Standing seam metal roofing, insulation and associated trim, flashings, etc. 18,480 12.50 SF 231,000
Gutters and downspouts 1 5,000.00 LS 5,000
Miscellaneous roof accessories 1 2,000.00 LS 2,000
Roofing total
281,487
Yorkville Public Library-Addition(Phase 1)-Page 7 of 22
ME MI - I I OM - H N - N NS EN i I NM NE r I
NE MN all MN r — NM — MI 1 EN M I NM 1 NM = 1 MN
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Interior construction
Category : Partitions Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Partitions:
8" CMU 780 8.50 SF 6,630
Bond beams 60 9.50 LF 570
5/8" gypsum board both sides 3 5/8" metal studs, batt insulation 17,280 4.85 SF 83,808
5/8" gypsum board (2 layers) both sides 3 5/8" metal studs, batt insulation 7,620 6.25 SF 47,625
Plumbing chase wall 1,140 6.50 SF 7,410
Column enclosure 33 800.00 EA 26,400
Gypsum board on metal furrings 660 2.10 SF 1,386
Interior glazing:
Hollow metal frame/glass, painted 2,196 32.00 SF 70,272
Interior doors:
Single solid core wood door, hollow metal frame, hardware and finishes 31 890.00 EA 27,590
Pair ditto 2 1,710.00 EA 3,420
Single hollow metal door and frame, hardware and finishes 14 850.00 EA 11,900
Single aluminum/insulated glass entry door 1 2,100.00 EA 2,100
Pair ditto 1 3,500.00 EA 3,500
Pair bi-fold closet doors 2 400.00 EA 800
Shutter (after hours gate) 1 3,500.00 EA 3,500
Premium for label (allowance) 1 1,000.00 LS 1,000
Premium for glazed openings (allowance) 1 1,200.00 LS 1,200
Access panel (allowance) 10 320.00 EA 3,200
Miscellaneous blocking 1 2,000.00 LS 2,000
Partitions total 304,311
Yorkville Public Lib'ary-Addition(Phase 1)-Page 8 of 22
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Interior construction
Category : Interior finishes Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Floor finishes including bases:
Carpet ($22.00/SY material allowance) 27,513 3.10 SF 85,290
Vinyl composition tiles 781 3.25 SF 2,538
Ceramic tiles 1,214 7.50 SF 9,105
Porcelain ceramic tiles 1,060 10.00 SF 10,600
Antistatic tiles 227 5.50 SF 1,249
Concrete sealer 1,430 0.65 SF 930
Wall finishes:
Paint gypsum board 65,746 0.45 SF 29,586
Vinyl wallcovering (allowance) 560 1.85 SF 1,036
Ceramic tiles 2,272 6.50 SF 14,768
Miscellaneous decorating 1 3,500.00 LS 3,500
Ceiling finishes:
Lay-in acoustical ceiling panel, suspended - 2' X 2 18,530 2.40 SF 44,472
Gypsum board, painted 1,215 4.20 SF 5,103
Gypsum board soffits and bulkheads, painted 1 6,000.00 LS 6,000
Stain/seal wood deck and beams 11,500 1.75 SF 20,125
Miscellaneous:
Floor mat and drain pan (allowance) 100 40.00 SF 4,000
Interior finishes total 238,301
Yorkville Public Literary-Addition (Phase 1)-Page 9 of 22
M - I r - ME NM = MI Mt I NM - M MO N MO i i
IIIIII ME M OM - ! M MI - - - OM - MI = ! - a M
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Interior construction
Category : Specialties Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Bathroom accessories:
Toilet partition 6 700.00 EA 4,200
Ditto - handicapped 4 950.00 EA 3,800
Accessories 1 4,500.00 LS 4,500
Janitorial accessories 1 1,800.00 LS 1,800
Millwork:
Circulation desk - main lobby 52 350.00 LF 18,200
Reference desk - youth 1 6,500.00 EA 6,500
Ditto - adult 1 6,500.00 EA 6,500
Base cabinets and countertop (plastic laminate) 20 220.00 LF 4,400
Wall cabinets (ditto) 10 110.00 LF 1,100
Work counter (ditto) 102 120.00 LF 12,240
Bench (ditto) 12 100.00 LF 1,200
Locker (ditto) 30 150.00 EA 4,500
Vanity top 36 130.00 LF 4,680
Counter- receiving room 8 160.00 LF 1,280
Display case (allowance) 2 3,000.00 EA 6,000
Miscellaneous casework 1 3,500.00 LS 3,500
Miscellaneous:
Coat hooks 8 30.00 LF 240
Closet shelving 40 40.00 LF 1,600
Corner guards 1 2,000.00 LS 2,000
Fire extinguisher and cabinet 10 320.00 EA 3,200
Display board 1 1,800.00 LS 1,800
Projection screen - motorized 1 2,500.00 EA 2,500
Window blinds 1,106 4.50 SF 4,977
Premium for motorized blinds (allowance) 1 5,000.00 LS 5,000
Miscellaneous specialties - plaque, key box, etc. 1 2,500.00 LS 2,500
Specialties total 108,217
Yorkville Public Library-Addition (Phase 1)-Page 10 of 22
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Conveying
Category : Conveying Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Hydraulic passenger elevator, 3000#capacity, 150fpm, 15'-4"travel -2 stops 1 40,000.00 EA 40,000
Conveying total 40,000
Yorkville Public Library-Addition(Phase 1)-Page 11 of 22
X an - M - 1111110 M M I MI = M M M M - NM i MN
MI I - M M M - M - I - M I NM M ! - E !
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Mechanical
Category : Plumbing Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Equipment: 1
Domestic water heater- gas fired 1 4,425.00 EA 4,425
Recirculation pump 1 500.00 EA 500
Elevator sump pump 1 650.00 EA 650
Sump pump including basin, lid and frame 1 4,295.00 EA 4,295
Sewage ejector 1 3,995.00 EA 3,995
Water meter assembly 1 1,120.00 EA 1,120
Plumbing fixtures:
Water closet 15 685.00 EA 10,275
Lavatory 17 485.00 EA 8,245
Urinal 2 715.00 EA 1,430
Electric water cooler 1 1,425.00 EA 1,425
Mop sink 2 810.00 EA 1,620
Sink 4 975.00 EA 3,900
Sanitary and vent system:
Underground sanitary piping 348 28.00 LF 9,744
Fittings 1 2,436.00 LS 2,436
Trenching, backfill and compaction 348 12.00 LF 4,176
Overhead sanitary piping 250 19.00 LF 4,750
Fittings 1 1,187.50 LS 1,188
Hangers/supports 25 10.85 EA 271
Floor drain 14 225.00 EA 3,150
Overhead vent piping 688 8.95 LF 6,158
Fittings 1 1,539.40 LS 1,539
Hangers/supports 69 9.80 EA 674
Vent-thru-roof 2 350.00 EA 700
Yorkville Public Lib ary-Addition (Phase 1)-Page 12 of 22
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Mechanical
Category : Plumbing Date : December 8, 2003
Description Quantity Rate $ Unit Cost $
Storm system:
Underground piping 232 36.00 LF 8,352
Fittings 1 2,088.00 LS 2,088
Trenching, backfill and compaction 232 13.25 LF 3,074
Overhead piping 175 22.50 LF 3,938
Fittings 1 984.38 LS 984
Hangers/supports 18 12.40 EA 217
Roof drain 7 450.00 EA 3,150
Insulation 115 9.25 LF 1,064
Domestic water system:
Overhead piping 1,818 11.10 LF 20,180
Fittings 1 5,044.95 LS 5,045
Hangers/supports 182 7.95 EA 1,445
Valves 1 1,050.00 LS 1,050
Hose bibb 3 180.00 EA 540
Wall hydrant- non freeze type 6 215.00 EA 1,290
Insulation 1,818 9.15 LF 16,635
Miscellaneous:
Sanitize, flush and test piping systems 1 650.00 LS 650
Identification, valve tags, etc. 1 450.00 LS 450
General work associated with the plumbing systems 1 2,500.00 LS 2,500
Plumbing total 149,317
Yorkville Public Library-Addition (Phase 1)-Page 13 of 22
IIIIIII IIM Nil MINI UM M MIN MI MN MI IMII MI IIIIII MI
NMI MI NE Nil MI
- NM I V I MIN BM I NS EN MS i MI NM NM - NM r MN
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Mechanical
Category : HVAC Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Equipment:
AHU-1: 40.000cfm VAV packaged air handling unit 1 82,000.00 EA 82,000
Return/exhaust fan 1 7,298.00 EA 7,298
Toilet exhaust fan 2 1,500.00 EA 3,000
General exhaust fan 2 1,250.00 EA 2,500
VAV box with hot water reheat coil 50 820.00 EA 41,000
Stand alone DX cooling system (telecom room) -2 ton 1 3,600.00 LS 3,600
Variable frequency drive 2 7,800.00 EA 15,600
ACH-1: 150ton air cooled chiller 1 160,500.00 EA 160,500
Pump - chilled water, base-mounted 1 7,200.00 EA 7,200
B-1, 2: 1000mbh input boiler 2 11,700.00 EA 23,400
Pump- hot water, base mounted 2 4,635.00 EA 9,270
Radiant ceiling panel 473 72.00 LF 34,056
Humidifier(gas fired) 1 6,800.00 EA 6,800
Hydronic specialties 1 9,952.00 LS 9,952
Pressure fill system 1 3,650.00 EA 3,650
Expansion/compression tanks, supports, eye glass gauge, etc. 2 3,800.00 EA 7,600
Cabinet unit heater 6 1,425.00 EA 8,550
Unit heater- horizontal 4 1,325.00 EA 5,300
Chemical treatment 1 3,250.00 LS 3,250
Air/water test and balance 1 13,885.00 LS 13,885
Automatic temperature controls 1 210,000.00 LS 210,000
Sheetmetal:
Galvanized ductwork 34,000 3.55 LB 120,700
Diffusers/registers/grilles 250 45.00 EA 11,250
Louvers 160 60.00 SF 9,600
Insulated flexible ductwork 1,500 8.50 LF 12,750
Miscellaneous volume, splitter dampers 1 2,210.00 LS 2,210
Natural pas system:
Piping 236 6.98 LF 1,647
Fittings 1 329.46 LS 329
Hangers/supports 24 7.95 EA 188
Valves 1 300.00 LS 300
Equipment connection - boilers and domestic water heater 3 350.00 EA 1,050
Yorkville Public Library-Addition (Phase 1)-Page 14 of 22
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Mechanical
Category : HVAC Date : December 8, 2003
Description Quantity Rate $ Unit Cost $
Chilled water system:
Piping 185 54.50 LF 10,083
Fittings 1 2,016.50 LS 2,017
Hangers/supports 19 17.10 EA 316
Valves 1 3,600.00 LS 3,600
Insulation 185 12.50 LF 2,313
Equipment connections - chiller, pumps, coils, etc. 1 16,000.00 LS 16,000
Hot water system:
Piping 2,315 18.05 LF 41,786
Fittings 1 8,357.15 LS 8,357
Hangers/supports 232 17.10 EA 3,959
Valves 1 3,952.00 LS 3,952
Insulation 2,315 10.75 LF 24,886
Equipment connection - unit heaters, cabinet heaters 10 350.00 EA 3,500
Ditto - boiler, pumps, pressure fill, etc. 1 13,950.00 LS 13,950
Miscellaneous: 1
System clean, flush and test 1 3,000.00 LS 3,000
Identification 1 2,800.00 LS 2,800
Instrumentation 1 3,650.00 LS 3,650
General work associated with the HVAC systems 1 11,500.00 LS 11,500
HVAC total 974,103
Yorkville Public Library-Addition (Phase 1)-Page 15 of 22
11111 11111 NM NE NI NE M MI N NS NS UM ■r - NM M r M M
- ■1111 - - - - - - - - - r 11111 11111 11111 11111 11111
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Mechanical
Category : Fire protection Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Wet pipe sprinkler system:
Sprinkler head 309 42.00 EA 12,978
Distribution piping 2,966 11.60 LF 34,410
Fittings 1 10,323.07 LS 10,323
Hangers/supports 297 7.95 EA 2,358
Zone valve assembly 2 1,600.00 EA 3,200
Fire protection total 63,270
Yorkville Public Lib-ary-Addition (Phase 1)-Page 16 of 22
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Electrical
Category : Service and distribution Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Incoming service ducts/concrete encased 250 60.00 LF 15,000
Transformer pad 1 1,200.00 EA 1,200
Incoming telephone service ducts/concrete encased 250 30.00 LF 7,500
Switchboard feeder 50 45.75 LF 2,288
Main switchboard 1 8,500.00 EA 8,500
Remote meter 1 350.00 EA 350
400A panel 1 4,800.00 EA 4,800
225A panel 8 2,775.00 EA 22,200
Transformer- 75kVA 4 6,200.00 EA 24,800
400A feeder 50 63.71 LF 3,186
225A feeder 405 38.03 LF 15,402
75kVA transformer feeder 30 16.95 LF 509
Grounding 1 12,100.00 LS 12,100
General work associated with the service and distribution systems 1 5,000.00 LS 5,000
Service and distribution total 122,834
Yorkville Public Lib ary-Addition(Phase 1)-Page 17 of 22
NM MN MIN MINI NMI INN IIIIII MO IIIIII M N 1E111 Ili - IIIIII MINI MI MIX MN
— — — IIIMI all — Eli OM 111111 all NE MIMI — NMI Eli — EN — 111111 1
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Electrical
Category : Lighting and power Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Lighting fixture - type 1 2,076 78.50 LF 162,966
Ditto -type 2 26 185.00 EA 4,810
Ditto -type 3 111 225.00 EA 24,975
Ditto -type 4 42 225.00 EA 9,450
Ditto -type 5 10 175.00 EA 1,750
Ditto -type 6 20 145.00 EA 2,900
Ditto -type 6A 43 235.00 EA 10,105
Ditto -type 7 24 225.00 EA 5,400
Ditto -type 8 10 175.00 EA 1,750
Ditto -type 9 12 575.00 EA 6,900
Ditto - battery pack 45 100.00 EA 4,500
Ditto - exit 18 245.00 EA 4,410
Toggle switch 55 75.00 EA 4,125
Ditto - 3 way 12 85.00 EA 1,020
Key switch 4 85.00 EA 340
Duplex receptacle 273 120.00 EA 32,760
Ditto -double 32 135.00 EA 4,320
Ditto - GFI 10 140.00 EA 1,400
Ditto - GFI-WP 12 150.00 EA 1,800
Ditto - surface mounted 24 135.00 EA 3,240
Ditto -floor combination 24 210.00 EA 5,040
Connections to mechanical equipment 1 60,000.00 LS 60,000
General work associated with the lighting and power systems 1 9,500.00 LS 9,500
Lighting and power total 363,461
Yorkville Public Lik rary-Addition (Phase 1)-Page 18 of 22
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Electrical
Category : Special electrical systems Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Fire alarm system:
Control panel 1 4,500.00 EA 4,500
Annunciator 1 3,000.00 EA 3,000
Pull station 20 300.00 EA 6,000
Audiovisual device 35 300.00 EA 10,500
Duct detector 4 450.00 EA 1,800
Smoke detector 6 300.00 EA 1,800
Heat detector 4 280.00 EA 1,120
Tamper switch 3 425.00 EA 1,275
Flow switch 3 425.00 EA 1,275
Tel/data system:
Telephone outlet 50 125.00 EA 6,250
Data outlet 75 125.00 EA 9,375
Terminal board 1 500.00 EA 500
Conduit - main trunk line 500 31.00 LF 15,500
Cable tray 750 35.00 LF 26,250
Sound system:
Equipment and connections 1 10,000.00 LS 10,000
Speaker 75 250.00 EA 18,750
Security system - conduits and boxes only (allowance) 1 15,000.00 LS 15,000
Lightning protection system 1 50,000.00 LS 50,000
General work associated with the special electrical systems 1 6,250.00 LS 6,250
Special electrical systems total 189,145
Yorkville Public Lib Wary-Addition (Phase 1)-Page 19 of 22
- r r M MI - 1111 OM - M I - I 1111 - OM - M MN
— NM MN 11111 MI MN — — UN all an MN En MN UN Mil EN NM —
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Site work
Category : Site preparation Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Breakup and remove asphalt paving 16,830 0.85 SF 14,306
Ditto concrete walks, pads, etc. 2,050 1.50 SF 3,075
Ditto concrete curbs 460 3.00 LF 1,380
Disposal 1 3,500.00 LS 3,500
Site excavation and grading 1 30,000.00 LS 30,000
Site preparation total 52,261
Yorkville Public Library-Addition(Phase 1)-Page 20 of 22
Project Title : Yorkville Public Library -Addition (Phase 1) Estimate type : Schematic
Element : Site work
Category : Site improvements Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Asphalt paving and gravel base 30,724 2.75 SF 84,491
Cast-in-place concrete apron, gravel base 640 8.50 SF 5,440
Curb cut 1 6,000.00 LS 6,000
Cast-in-place concrete curbs 768 11.00 LF 8,448
Cast-in-place concrete walks (scored pattern), gravel base 3,504 6.30 SF 22,075
Brick pavers, gravel base 628 10.80 SF 6,782
Cast-in-place concrete seat wall, limestone cladding 52 240.00 LF 12,480
Trash enclosure -rooting, wall and capping 40 345.00 LF 13,800
Gate- double 1 1,600.00 EA 1,600
Ornamental fence 17 65.00 LF 1,105
Gate 1 450.00 EA 450
Pavement markings 1 1,000.00 LS 1,000
Site signage (allowance) 1 6,000.00 LS 6,000
Handicapped sign 4 240.00 EA 960
Flagpole 2 3,500.00 EA 7,000
Shade trees (16 total) 1 9,100.00 LS 9,100
Ornamental trees (21 total) 1 8,250.00 LS 8,250
Evergreens (56 total) 1 11,800.00 LS 11,800
Shrubs (201 total) 1 10,250.00 LS 10,250
Ground cover, sod and mulch 1 18,650.00 LS 18,650
Site improvements total 235,682
Yorkville Public Lib•ary-Addition(Phase 1)-Page 21 of 22
- - - - - - - - - - - - - - - - - - -
N IIIIIN IIIIII I IIIIII M = M M M MO I IIIIIII = INII MI M = M
Project Title : Yorkville Public Library-Addition (Phase 1) Estimate type : Schematic
Element : Site work
Category : Site utilities Date : December 8, 2003
Description Quantity Rate $ Unit Cost$
Water service:
Valve box 1 950.00 EA 950
Piping -4" 13 9.50 LF 124
Fittings 1 37.05 LS 37
Trenching, backfill and compaction 13 8.39 LF 109
Connection -tie into existing main 1 2,000.00 EA 2,000
Storm sewers:
Manhole 1 3,800.00 EA 3,800
Inlet 4 750.00 EA 3,000
Catchbasin 1 1,895.00 EA 1,895
Piping - 12" 635 36.00 LF 22,860
Fittings 1 6,858.00 LS 6,858
Trenching, backfill and compaction 635 12.85 LF 8,160
Connection -tie into existing manhole 1 2,200.00 EA 2,200
Repairs to asphalt paving, etc. 1 1,500.00 LS 1,500
Sanitary sewers:
Piping - 12" 250 29.50 LF 7,375
Fittings 1 2,212.50 LS 2,213
Trenching, backfill and compaction 250 9.85 LF 2,463
Connection - tie into existing manhole 1 2,200.00 EA 2,200
Natural gas service:
Piping 250 8.65 LF 2,163
Fittings 1 648.75 LS 649
Trenching, backfill and compaction 250 8.39 EA 2,098
Site lighting:
Pole mounted fixture 6 3,800.00 EA 22,800
Lighting bollard 10 1,200.00 EA 12,000
Miscellaneous:
Plug abandoned utilities 1 2,000.00 LS 2,000
Site utilities total 109,451
Yorkville Public Library-Addition (Phase 1)-Page 22 of 22
Project Title : Yorkville Public Library -Addition (Phase 1) Gross Floor Area : 37,100 sf
Estimate Type : Schematic Date : December 8, 2003
SUMMARY
Element/ Category Subtotal $ Total $ $1Cost per S.F.
Substructure 197,850 197,850 5.33
Superstructure 697,363 18.801
Floor construction 338,125 9.11
Roof construction 323,738 8.73
Stair construction 35,500 0.96
Exterior closure 841,209 22.67
Exterior walls 787,157 21.22
Exterior doors and windows 54,052 1.46
Roofing 281,487 281,487 7.59
Interior construction 650,829 17.54
Partitions 304,311 8.20
Interior finishes 238,301 6.42
Specialties 108,217 2.92
Conveying systems 40,000 40,000 1.08
Mechanical 1,186,690 31.99
Plumbing 149,317 4.02
HVAC 974,103 26.26
Fire protection 63,270 1.71
Yorkville Public Library-Addition (P lase 1)-Summary Sheet 1 of 2
MIN M M M IIIIII r M M I M M N IIIIII M O INIII MIN
11111 I ES all r EN NS M 11111 OM NI OM MI EN 1 I 111111
Project Title : Yorkville Public Library -Addition (Phase 1) Gross Floor Area : 37,100 sf
Estimate Type : Schematic Date : December 8, 2003
SUMMARY
Element/Category Subtotal $ Total $ $/Cost per S.F.
Electrical 675,440 18.21
Service and distribution 122,834 3.31
Lighting and power 363,461 9.80
Special electrical systems 189,145 5.10
Site work 397,393 10.71
Site preparation 52,261 1.41
Site improvements 235,682 6.35
Site utilities 109,451 2.95
Subtotal 4,968,260 133.92
General conditions overhead and profit @ 10.00% 496,826 13.39
Subtotal 5,465,086 147.31
Contingencies 812,221 21.89
Design @ 10.00% 546,509 14.73
Escalation @ 4.42% 265,713 7.16
Construction @ 0% 0 0.00
Total Estimated Cost $6,277,308 $169.20
Yorkville Public Library-Addition (Phase 1)-Summary Sheet 2 of 2
M NM M IIIIII M MO 111111 I I IIIIII MN N IIIII M M E M M M
Project Title : Yorkville Public Library - Renovation (Phase 2) Estimate type : Schematic
Project Location : Yorkville, Illinois Date : December 8, 2003
Description Quantity Rate $ Unit Subtotal $ Total $
Interior demolition:
Remove partitions and doors, floor and ceiling finishes, specialties, etc. 3,110 2.75 SF 8,553 8,553
Exterior closure:
Clean and paint siding 400 1.50 SF 600
Remove shingle roofing, flashings, etc. 4,100 3.50 SF 14,350
Standing seam metal roofing, insulation and associated flashings 4,100 12.50 SF 51,250 66,200
Partitions and interior doors:
5/8" gypsum board both sides 3 5/8" metal studs, batt insulation 2,948 6.25 SF 18,425
Single solid core wood door, hollow metal frame, hardware and finishes 5 890.00 EA 4,450
Pair ditto 4 1,710.00 EA 6,840
Single hollow metal door and frame, hardware and finishes 2 850.00 EA 1,700
Access panel 2 320.00 EA 640
Miscellaneous blocking 1 300.00 LS 300 32,355
Interior finishes:
Floor finishes including bases:
Carpet (822.00/SY material allowance) 2,090 3.10 SF 6,479
Vinyl composition tiles 140 3.25 SF 455
Ceramic tiles 50 7.50 SF 375
Concrete paint 750 1.20 SF 900
Patch existing 1 1,500.00 LS 1,500
Wall finishes:
Paint gypsum board 6,840 0.45 SF 3,078
Miscellaneous decorating. vinyl wallcovering, etc. 1 1,000.00 LS 1,000
Patch existing 1 500.00 LS 500
Ceiling finishes:
Lay-in acoustical ceiling panel, suspended - 2'X 2 1,450 2.40 SF 3,480
Gypsum board, painted 192 4.20 SF 806
Patch and paint existing 1,470 0.75 SF 1,103 19,676
Yorkville Public Library- Renovstion (Phase 2)-Page 1 of 5
Project Title : Yorkville Public Library - Renovation (Phase 2) Estimate type : Schematic
Project Location : Yorkville, Illinois Date : December 8, 2003
Description Quantity Rate $ Unit Subtotal $ Total $
Specialties:
Base cabinets and countertop (plastic laminate) 22 220.00 LF 4,840
Wall cabinets (ditto) 20 110.00 LF 2,200
Coat hooks 27 30.00 LF 810
Storage shelving 1 1,000.00 LS 1,000
Corner guards 1 250.00 LS 250
Fire extinguisher and cabinet 3 320.00 EA 960
Display board 1 600.00 EA 600
Markerboard 1 560.00 EA 560
Projection screen - motorized 1 2,500.00 EA 2,500
Janitorial accessories 1 500.00 LS 500
Miscellaneous specialties 1 1,200.00 LS 1,200 15,420
Plumbing systems:
Demolition:
Disconnect and remove water heater and meter 1 1,850.00 LS 1,850
Cut and patch unused underground plumbing 1 1,150.00 LS 1,150
Plumbing fixtures:
Mop sink 1 810.00 EA 810
Kitchen sink 1 1,075.00 EA 1,075
Sanitary and vent system:
Tie into existing 1 3,400.00 LS 3,400
Domestic water system:
Overhead water piping 223 11.10 LF 2,475
Fittings 1 618.83 LS 619
Hangers/supports 22 7.95 EA 177
Valves 1 325.00 LS 325
Hose bibb 1 180.00 EA 180
Wall hydrants - non freeze type 1 215.00 EA 215
Insulation 223 9.15 LF 2,040
Miscellaneous:
Sanitize, flush and test piping systems 1 300.00 LS 300
Identification, valve tags, etc. 1 150.00 LS 150
General work associated with the plumbing systems 1 176.50 LS 177 14,943
Yorkville Public Library-Renovation (Phase 2)-Page 2 of 5
MS 11111 MN MI 11111 11111 EN 11111 EN ES NM 11111 111111 111111 EN EN = MO 1111
I MI OM IIIIII M M INIII M MI M M M M IIIII MO NM I MN M
Project Title : Yorkville Public Library - Renovation (Phase 2) Estimate type : Schematic
Project Location : Yorkville, Illinois Date : December 8, 2003
Description Quantity Rate $ Unit Subtotal $ Total $
HVAC:
Demolition:
Disconnect and remove constant volume AHU's, condensing units and
associated piping 1 2,200.00 LS 2,200
Cap off underground ductwork at floor and abandon underground mains 1 1,840.00 LS 1,840
Equipment:
VAV box with hot water reheat coil 4 820.00 EA 3,280
Radiant ceiling panel 88 72.00 LF 6,336
Cabinet unit heater 2 1,425.00 EA 2,850
Unit heater- horizontal 2 1,325.00 EA 2,650
Chemical treatment 1 1,000.00 LS 1,000
Air/water test and balance 1 1,100.00 LS 1,100
Automatic temperature controls 1 12,000.00 LS 12,000
Sheetmetal:
Galvanized ductwork 2,960 3.55 LB 10,508
Diffusers/registers/grilles 14 45.00 EA 630
Insulated flexible ductwork 90 8.50 LF 765
Miscellaneous volume, splitter dampers 1 1,100.00 LS 1,100
Hot water system:
Piping 396 10.55 LF 4,178
Fittings 1 835.56 LS 836
Hangers/supports 40 9.00 EA 356
Valves 1 525.00 LS 525
Insulation 396 10.75 LF 4,257
Equipment connection - unit heaters, cabinet heaters 4 350.00 EA 1,400
Miscellaneous:
System clean, flush and test 1 350.00 LS 350
Identification 1 300.00 LS 300
Instrumentation 1 375.00 LS 375
General work associated with the HVAC systems 1 1,000.00 LS 1,000 59,836
Yorkville Public Library-Renovation (Phase 2)-Page 3 of 5
Project Title : Yorkville Public Library - Renovation (Phase 2) Estimate type : Schematic
Project Location : Yorkville, Illinois Date : December 8, 2003
Description Quantity Rate $ Unit Subtotal $ Total $
Fire protection:
Sprinkler head 27 42.00 EA 1,134
Distribution piping 259 11.60 LF 3,007
Fittings 1 902.02 LS 902
Hangers/supports 26 7.95 EA 206
Zone valve assembly 1 1,600.00 EA 1,600 6,849
Electrical systems:
Work in existing panels 1 2,100.00 LS 2,100
Demolition 1 2,600.00 LS 2,600
Lighting fixture -type 2 10 185.00 EA 1,850
Ditto -type 3 13 225.00 EA 2,925
Ditto -type 4 24 225.00 EA 5,400
Ditto -type 6A 4 235.00 EA 940
Ditto -type 8 2 175.00 EA 350
Ditto - battery pack 6 100.00 EA 600
Ditto - exit 8 245.00 EA 1,960
Toggle switch 5 75.00 EA 375
Ditto - 3 way 8 85.00 EA 680
Ditto -4 way 4 105.00 EA 420
Duplex receptacle 24 120.00 EA 2,880
Ditto - GFI 2 140.00 EA 280
Ditto -floor combination 1 210.00 EA 210
Connections to mechanical equipment 1 500.00 LS 500
Fire alarm system:
Control panel - rework existing 1 1,000.00 EA 1,000
Pull station 6 300.00 EA 1,800
Audiovisual device 4 300.00 EA 1,200
Duct detector 2 450.00 EA 900
Smoke detector 3 300.00 EA 900
Tamper switch 3 425.00 EA 1,275
Flow switch 3 425.00 EA 1,275
Yorkville Public Library-Renovation (Phase 2)-Page 4 of 5
Ell NM MI MB r 11111 11111 NM MIll MN NM MN OM NM M 11111 11111 NM INN
Mil N MN MO w MIN M = M E MN - MN = - E I - w
Project Title : Yorkville Public Library- Renovation (Phase 2) Estimate type : Schematic
Project Location : Yorkville, Illinois Oath : December 8, 2003
Description Quantity Rate $ Unit Subtotal$ Total $
Electrical systems (Continued):
Tel/data system:
Telephone outlet 3 125.00 EA 375
Data outlet 3 125.00 EA 375
Terminal board 1 500.00 EA 500
Sound system:
Rework existing 1 2,500.00 LS 2,500
Speaker 15 250.00 EA 3,750
Miscellaneous:
Security system - conduits and boxes only (allowance) 1 2,000.00 LS 2,000
Miscellaneous equipment and connections 1 2,500.00 LS 2,500
General work associated with the electrical systems 1 3,000.00 LS 3,000 47,420
General conditions and contingencies: Subtotal 271,251
General conditions, overhead and profit 10.00% 27,125
Design contingency 10.00% 29,838
Escalation 4.42% 14,507
ESTIMATED COST $342,721
Yorkville Public Library- Renow tion (Phase 2)-Page 5 of 5
Project Title : Yorkville Public Library-Addition and Renovation Estimate type : Schematic
Project Location Yorkville, Illinois Date : December 8, 2003
GENERAL SUMMARY
Element Cost/$
Addition (Phase 1) 6,277,308
Renovation (Phase 2) 342,721
ESTIMATED COST $6,620,029
Yorkville Public Library-Addition and RenovE tion-General Summary-Sheet 1 of 1
MEI M M i r r - - - - - M MN 11111 = 11111 E OM r