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City Council Packet 2004 02-10-04 `cs.D c/yy ? 0 United City of Yorkville J County Seat of Kendall County EST. 1836 800 Game Farm Road \liali \_ ,� �,,� � f0 Yorkville, Illinois 60560 O O Phone:630-553-4350 AGENDA m �2 Fax:630-553-7575 CITY COUNCIL,MEETING ��`kLE `�� CITY COUNCIL CHAMBERS 7:00 PM Tuesday, February 10, 2004 Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Rich Sticka Valerie Burd Marty Munns Joe Besco Paul James Larry Kot Wanda Ohare Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m., Monday, February 23, 2004 6:30 p.m., Wednesday, February 11, 2004 City Hall Conference Room City Hall Conference Room Economic Development Committee: 7:00 p.m., Thursday, February 19, 2004 City Hall Conference Room Administration Committee Meeting: 6:30 p.m., Thursday, February 12, 2004 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday, February 26, 2004 City Hall Conference Room Public Hearings: None Citizen Comments: Presentations: YEDC Year End Report by Executive Director Lynn Dubajic City Council Meeting Agenda February 10, 2004 Page 2 Consent Agenda 1. Sprintcom Lease Agreement - authorize Mayor and City Clerk to Execute 2. Eldamain Road Jurisdictional Transfer- authorize Mayor and City Clerk to Execute 3. Treasurer's Reports for May, June, July, August, and September 2003 4. Yorkville Youth Baseball/ Softball Association Agreement 2004 - authorize Mayor to execute 5. Fox Mill Landing—acceptance of public utilities for maintenance 6. Request to Hire One Full-time Engineering Technician—subject to approval of the revised budget 7. Water Report for November 2003 8. Rt. 34 & Game Farm Road Traffic Signal Change Order#1 —accept decrease of$3248.53 and authorize City Engineer to execute 9. York Meadows Plat of Easement - authorize Mayor and City Clerk to execute 10. 101 E. Somonauk Sidewalk Agreement—authorize City Administrator to execute 11. Rob Roy Creek Flood Study Supplemental Agreement—motion for notice to proceed, deferred payment of May 1, 2004 agreed upon by EEI 12. Police Reports for December 2003 13. Updated Vehicle Policy Plan Commission/Zoning Board of Appeals: Minutes for Approval(Corrections and Additions): Minutes of City Council—January 27, 2004 Minutes of Committee of the Whole—None Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 496,622.20 (vendors) $ 128,219.47 (payroll period ending 1/28/04) $ 624,841.67 (total) City Council Meeting Agenda February 10, 2004 Page 3 Reports: Mayor's Report: 1. Due to the President's Day Holiday, the agenda and packets for the February 17th Committee of the Whole will be posted and distributed on Thursday, February 12, 2004. 2. Swearing-in of Officer Andrew Jeleniewski 3. Appointment of Mike Anderson to the Fire &Police Commission 4. Address to City Council Attorney's Report: 1. Ratification of Greissman's Easement City Clerk's Report: City Treasurer's Report: City Administrator's Report: 1. Water Works System Improvement Projects and Update on Radium Compliance Agreement Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks & Recreation Report: Community&Liaison Report: -– —----------------------------------------- - -------------------- -------------------- Committee Reports: Public Works Committee Report: 1. No Report. Economic Development Committee Report: 1. No Report Public Safety Committee Report: 1. No Report Administration Committee Report: 1. Ordinance Approving the Revision of the 2003 –2004 Fiscal Budget 2. Resolution Approving the Employee Manual City Council Meeting Agenda February 10, 2004 Page 4 Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 PUBLIC WORKS'; Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chair: Alderman Munns Streets and Alleys YBSD Committee: Alderman Sticka Sanitation and Waste Committee: Alderman Kot ECONOMIC DEVELOPMENT Committee Departments Liaisons Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce Vice Chair: Alderwoman Burd Business &Economic Dev. Kendall County Econ. Dev. Committee: Alderwoman Ohare Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development PUBLIC SAFETY Committee Departments Liaisons Chairman: Alderman Kot Police Human Resource Comm. Vice Chair: Alderwoman Ohare Schools School District Committee: Alderwoman Spears Public Relations KenCom Committee: Alderman James ;ADMINISTRATION Committee Departments Liaisons Chairman: Alderwoman Spears Finance Metra Vice Chair: Alderman James Public Properties Library Committee: Alderwoman Burd Personnel Cable Consortium Committee: Alderman Munns City Council Meeting Agenda February 10, 2004 Page 5 COMMIT FEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 (con't) AD-HOC: TECHNOLOGY; Committee J Chairman: Alderman Munns Vice Chair: Alderman Kot Committee: Alderman Sticka Committee: Alderwoman Ohare 2004 REPORT TO THE YORKVILLE CITY COUNCIL YORKVILLE ECONOMIC DEVELOPMENT CORPORATION OVERALL STRATEGIES FOR 2004: - Focus on raising awareness with significant regional and national developers, and commercial real estate brokers. - Interface with individuals and franchisees that will provide opportunities to fill current vacant space, or space committed to be built, in order to create the image of our continuous growth. - Continue to focus on relationships with residential developers and the City to obtain results that meet the quality of life standard requested and population to support balanced commercial growth. ACTION STEPS: - Continuously call on current Yorkville businesses. - Continuously call on prospective Yorkville businesses. - Maintain and update demographic information on Yorkville, including website management. - Develop and provide marketing materials consistent with YEDC goals and objectives, including investigating new marketing techniques and vehicles. (This year the marketing committee will focus on developing a CD Rom for YEDC, which will be interactive with the internet.) - Continue the process of building relationships with local and statewide organizations, to further referral sources. - Continue education processes, which offer opportunities for the business community access to programs, which bolster the business climate. - Develop processes to expose current businesses to perspective customers, through marketing events and techniques. - Participate in local, regional and national events where perspective business clients are present. - Utilize educational opportunities on Economic Development as available. NEW PARTNERSHIPS: - Burlington Northern Sante Fe Railroad (BNSF). Through an economic development program with the railroad, and other neighboring communities along Route 34, a new "Route 34 logistics corridor" is being branded. Yorkville is pleased to be included in a series of advertisements that will be placed in Crain's Chicago Business during 2004. There will also be a direct mail piece, and each community will receive information on all leads generated through BNSF. (Attached is a copy of the ad, which ran in Crain's "Book of Lists".) YEDC Report February 2004 Page 2 UPCOMING HIGHLIGHTS AND EVENTS: International Council of Shopping Centers: (ICSC) Feb 24 & 25, 2004 —Alliance Program & Idea Exchange in Chicago (2 Day event with community showcase booth - 4th year participating) May 23 to 26, 2004 — Spring Convention, LasVegas (4 Day event — 3rd year participating) October 2004 — Chicago Deal Making (1 Day event —4th year participating) National Manufacturing Week (McCormick Place): Feb 26, 2004 — Will act as State/Local rep (Multiple day event — 4th year participating) Plastics USA Trade Show (McCormick Place): Sept. 28 to 30, 2004 - Will act as State/Local rep (Multiple day event — 4th year participating) River Valley Workforce Steering Committee: Committee represents Kendall, Kane & DeKalb Counties. It is the goal of this Committee to assist in preparedness and future employment needs of the business community in these three counties. The group works together to help determine which industries sectors are showing growth and decline, current and future workforce supply, education, transportation, and quality of life for the area. "Aiming for Success" Job and Career Fair: Annual Spring event will be held on Tuesday, April 6, 2004 at the Yorkville High School Cafeteria. In 2003 there were 33 businesses that participated with over 300 prospective employee candidates in attendance. This event not only offered employment opportunities; it also offered workshops on with resume writing, interviewing skills. Yorkville Business Institute: This series of educational workshops, will be facilitated by Waubonsee Community College and Aurora University, and be jointly sponsored by the YEDC and Yorkville Area Chamber of Commerce. Topics will focus on sales and marketing, customer service, time management, and operational efficiencies. We are very pleased to say that in 2003 over 100 Yorkville business professionals took part in this very successful series, and 13 individuals were recognized for completing all 4 workshops. Dates for 2004 are Friday March 5th, Friday June 4th, Friday September 10th, and Friday December 3rd YEDC Report February 2004 Page 3 Business Assistance Expo: Bringing together over 20 programs that provide a variety of assistance, including low interest loans, grants, workforce training and development to the business community; this Expo has been adopted by other communities looking for ways to reach out to the business community. In 2004, the event will take place after Labor Day. Summer Outing 2004: This "fun" social event allowed prospective Yorkville business an opportunity to get to know current stakeholders. In 2003 we headed for Wrigley Field, plans for this year are being completed at this time. YEDC Annual Meeting 2004: Our 4th Annual Meeting will be held in the fall. We review and acknowledge the accomplishments for new development and business expansion during the past 12 months. It is also a time to look forward to the upcoming year, and offer "thanks" to the partnerships and relationships that were so important to the Yorkville business community. NEW FOR 2004 Commercial Broker Tour of Yorkville The YEDC will host a half-day tour of Yorkville for a select group of commercial real estate brokers who are directly responsible for major national and regional retailers, as empowered site selectors for future locations. This event will begin as a "Road Tour" aboard a deluxe motor coach, will be scripted to allow maximum information and highlights, and will end with a luncheon. TARGETED ADVERTISING 2004: "Northern Illinois Real Estate Magazine" — Listing in June and November Economic Development Directories. "Illinois Real Estate Journal" — Quarter page ad in four issues. March, May, September, and November 2004. "Metro-Chicago Retail Space Guide" - Half page color ad in both the Spring and Fall issues. Distributed at ICSC events, and direct mail. Tag ads in both the Spring and Fall issues. YEDC Report February 2004 Page 4 "Metro-Chicago Business Park Guide" — Distributed at Corenet and IRDC events, and direct mail. Tag ads in both the Spring and Fall issues. "Area Development Magazine" — February 2004 issue. Distributed at National Manufacturing Week and other industrial based trade shows, plus direct mail. Also includes Chicago Metro Report, 3 site listings in Fast Facility Section, Annual Midwest States Regional Review, and Banner Ad on Website and CD- Rom. YEDC MARKETING COMMITTEE 2004: This year we are very pleased to be working marketing professionals representing eight YEDC members including, Wiseman-Hughes, MPI, Amurol, FE Wheaton, Tucker Development, HRM Properties, Smith Engineering, and RC Romine. The goal of the group in 2004 is to further develop marketing pieces to showcase the incredible results that Yorkville has achieved to meet the quality of life standard requested and population to support balanced commercial growth. YEDC SURVEYS IN 2004: The YEDC has begun to conduct surveys to better determine most desired retail, service, entertainment, and restaurant choices of the residents, and business community. The Yorkville High School student survey has been completed. (Copy of full results is attached). Business community survey will be the next to be completed. This information will be utilized when working with developers, brokers, and retailers. NEW YEDC OFFICE: The YEDC moved to 207 Hillcrest Avenue (the southeast corner of Route 34 and Center Parkway), on December 22nd, 2003. We are planning to have an official "Open House" in late spring (when the weather warms up). We encourage everyone to visit our office anytime, as our door is always open. Please stop in for an office tour, or drop in to discuss YEDC and Yorkville happenings! CRAIN'S CHICAGO BUSINESS • 2004 BOOK OF LISTS 87 Illinois Route 34 Logistics Corridor: It pays to be here . Monmouth, Galesburg, Galva,Kewanee, Princeton, Mendota, Plano, Yorkville and Joliet The communities of the Illinois Route 34 Logistics Corridor and BNSF can help connect businesses to North America's distribution heartland—whether they're new or established, large or small—by offering these advantages: •Access to regional, national and international markets via road and rail BNSF • Favorable business environments with proactive, accommodating communities ot°"N" •Available skilled workforces • Lower costs of doing business and room to grow ''allrr•9 we cannllove Learn all the advantages of doing business on the Route 34 Logistics Corridor YourWorld." by calling 312.850.5699 or visiting www.bnsf.com/econdev. First Workshop in a Series of Four.for 2004 INNEN �-- Friday , March 5, 2004 8AM to 11:30 AM 11■■■■11 NEW LOCATION FOR 2004 CIO Place: Old Second Bank Yorkville COD Countryside Branch—Lower Level 101.1 (Route 47 & Countryside Parkway) 2004 As Presented BY: Dr. Shawn Green, Associate Professor of Marketing at Aurora University, The Vernon Haase Professor of Business "Sell More & Sell More Consistently Through h 4� f Developing Your Own Effective Sales Process" � � � d-- We will take a look at: • The power of"Branding":Are you a "Brand"? If not,maybe you should be. • Why consistency,predictability and high sales performance go hand-in-hand. — • The competitive selling arena of the "Information Age",and why the winners are those who are the low risk providers, not the low price providers. • Communication and networking skills that build high-value business relationships. PLUS MUCH MORE This is a MEMBER BENEFIT to all Members of the Yorkville Area Chamber of Commerce and the Yorkville Economic Development Corporation, and >ml their employees AT NO COST. WORKSHOP REGISTRATION— Please complete and fax to the YACC 630-553-0702 or the YEDC at 630-553-0889 Business Name: Business Address: Attendee's Name&Business Title: Attendee's Name&Business Title: Attendee's Name&Business Title: Please use separate sheet to enroll additional individuals. TOTAL ATTENDEES FROM BUSINESS Contact the Yorkville Area Chamber of Commerce at 630-553-6853 Contact the Yorkville Economic Development Corporation at 630-553-0843 Non-Members of the YACC or YEDC may attend any workshop, at the cost of$25 per person per workshop s *„ �'r`^.: 'a.,:,,,,,,,,......,—,..„,e,„...„..„.........,.. ..,, � ._. .�......:.... . ... _. .. .. �,,,�� : e'a-- s'tea � 3' „�, -,� �^ � �� `�`., -`�f,s t'" "."r� s� y �� hgh School "" ��, P. f s , { _ € F- vim'' `'€`O s ftfitilltTati4OMPI:arreil:Ot.2 -;... ,IgSimf,,,,n ..,,:::,:,,,..-•i•••---.,":,,...-.:._...-..--.- . - er]Srltoigir., = 1,-1,- ''-' i:::,-;.iti',:l.-',,.:!k.,:.'-,;;;f-l.:',... .'A::'-''H-IIR;f:Q::41.'''''''''IA" i':'-'''''.---% -_ -,. ....4,,,.,. .,,, „, ,i.,..&.:•-f Avya.,..,14:: --'..:::,,Ii:',. :,-=',OPt-t"-...i'F„,:','1,1,',,,ii--;!:1':,.,1-1 •.:'-.:'•::,;•'-----•-•,-- --:.----'•'"'"''':, ,, ..' intii.'4Wa,,,,,,,, ,n,,,,uary,-.:,,,,,,,, „. ::.„-_,ti:,,.„,,.,:,,,,,,,.,,,,,,,,..:_„,,,,,,,,„,„„,„.„. ,.....„,,.„,,,,:„.........„,::...,,,,,,,:,: :.__.,,,, ..._E:;r:.,•.,;,,i,;:;,..:.•,:.1„..,;,,,,,,,,,,,,.::,,, a r ez k T :,,, .,_. ,.'.F a cf..s s _�,,.v.� ,, i SEE WHO ARE THE FAVORITES: • Department Stores • General Merchandise Stores • Sporting Goods Stores • Specialty Clothing Stores • Shoe Stores • Electronics Stores • Book Stores • Music Stores • Sit Down Restaurants • Fast Food Restaurants • Entertainment YE D..„,....0 For ivfa e Inforrmation Contact: Yorkville Econainic.Deve1opinent Corporation 207 Hillcrest venue Yorkville:I 6055{ Phone 6s3 ,55553-0843Yorkville Economic Development CorporationaAx ci 3 0 s? Department Stores ' 250 209 1 200 150 100 58 50 - " 48 � �� 32 22 51 13 0 isms Kohl's Target Field's Penney's Sears Carson's Others Requested by Yorkville High School Students - January 2004 Department Stores Others ail 12% Carson's1 30/0 11O Kohl's Target Sears O Field's O Penney's II Penney's Kohl's ®Sears l 49/0 O Carson's Others II I Field's li 11% Target 13% General Merchandise Stores 250 198 : 200 150 100 63 65 50 19 18 • 0 Target WalMart Sam's , Meier Others Requested by Yorkville High School Students - January 2004 I ' General Merchandise Stores Others 18% Meier I 1 5% ❑Target Sam's WalMart 5% Target ❑Sam's �f 55% ❑Meier ■Others � I I WalMart 17% 1 • Sporting Goods Stores 200 � 176 150 101 100 61 50 36 34. 0 Sports Gaylans SportsMart Gander Other Authority Mountain Requested by Yorkville High School Students - January 2004 Sporting Goods Stores Other 15% Gander ❑Sports Authority Mountain Sports Gaylans 8% Authority SportsMart 43`)/0 ❑Gander Mountain Ili SportsMart 111111111PIPP- . Other Gaylans 25% Specialty Clothing Stores so , 70 60 50 45 45 a 40 35.,. 33 32. 30 — ' 20 •10 0 , .o �� 4r O� G` �r ,o� P P Requested by Yorkville High School Students - January 2004 Specialty Clothing Stores Other Hollister 17°/' 16% D Hollister Old Navy The Gap DAbercromie & Fitch ' 'I ° itatittiti,,,.., Old Navy im 6 /0 12% American Eagle TJ Maxx s Hot Topic 8% Abercromie & Pacific Sun Ma xx Pacific Sun Fitch TJ 9% 120/o Fp The Gap Hot Topic] LAmerican L•Other 90/o Eagle 11% Shoe Stores 90 —___8fl _ __._4 ----180 75 70 — 65 60 50 40 43 37 , 32 26 24 30 — 20 10 - i rtr etifr co �� o� o'��° 5r\� �k• �� Oar Q <<oo co o <<o <<v� �G o CO 07. Requested by Yorkville Hiah School Students - January 2004 Shoe Stores Other Payless 17% 21% i Journe Payless s Y i‘ Y Footlocker 6% oo oc e ❑FFamous wear li DSW ;. ❑Finishline 1111 7% ■Shoe Carnival Foot Footlocker ❑DSW 20% Shoe Carnival ®Journeys 8% L❑Other Finishline Famous 10% Footwear 11% I Electronics Stores 450 381 400 350 300 — 250 200 150 100 50 50 23 0 ' r Best Buy Circuit City Other Requested by Yorkville High School Students - January 2004 I I Electronics Stores Other 11% Circuit City 5% D Best Buy Circuit City 'ID Other er Best Buy 84% Book Stores 350 300 292 250 — 200 150 100 86 . 50 — 23 0 Border's Barnes & Noble Others Requested by Yorkville High School Students - January 2004 Book Stores Others 6% Barnes & Noble 21% D Border's Barnes & Noble D Others Border's 73% Music Stores 140 128 � 120 113_- 100 80 - — 57 40 36 36 20 - 0 Best Buy Sam Goody FYE Coconuts Other Requested by Yorkville High School Students - January 2004 Music Stores Other 15% Best Buy Coconuts 34% _ 10% I❑Best Buy Sam Goody ❑FYE 10% 1❑Coconuts ®Other FYEIrrr Sam Goody 31% Sit Down Restaurants 120 Q2 , 100 80 a 29 28 2 1 , 744120 6.�� °�5 r�.`' °�� off` °C •c, .15 ��t° C2O• C# 60 e Requested by Yorkville High School Students - January 2004 Sit Down Restaurants �5°fir Olive Garden El Olive Garden 20% M Hooters Mongolia BBQ � - ❑Chili's 2% � � 110Applebee's Baker's Square �� l A ° �" ■Outback ` pP 0 Red Lobster TGI Friday's I "�" 5% Hooters ■Denny's { 12 1DTGI Friday's Denny'sBaker's Square are6% Red Lobster - ®Mongolia BBQ 6% Outback chili's 1 0 Other 6% 12% Applebee's 11% Entertainment 167 .�f &a-k4a _ Fey1 �iiii'^^^l,? 11 4 6 1= 2 o o `o o, 5 ��c po � �� J ../\et �Z� at ro fro �P Q 'S's GoG roc o �e�� O S°,\ 'RP 5 Oa o°� Q Requested by Yorkville High School Students - January 2004 Other Entertainment 11% -1 Pool/Waterpark 1 11 3% n Go Karts i y _ D Movie Theatre 4% ®Bowling Alley �� Movie Theatre �� LaserTag ,, :��e °/0 1 D Skate Park 41 /° 6% g ,. y D Arcade Dance Club , 7 6.51.170-0 ri ■Dance Club F ;, D LaserTag Arcade Go Karts 9°/0 D Pool/Waterpark Skate Park 1Bowling Alley !■Other 9% 10% Fast Food Restaurants 140 - we.,4 f t 1 120 '-° 100nia 80 40 20 Arby's Portillos Steak& Starbucks Culver's White Sta bu ks Other Shake Castle , Requested by Yorkville High School Students - January 2004 l i Fast Food Restaurants Other 12% ISI Starbucks p, Arby's 4% 26% White Castle 4,� :.-.- 17:0.L-1101,4411, ❑Arby's 8% ' ,g �� ,�� ®Portillo s ❑Steak & Shake' ❑Culver's --:'''.47:1'Er''' Culver's ::7 ! : :te 41, lo,,, . : . Portillo's ■Other 21% Steak & Shake 15% I REAL ESTATE TRANSACTIONS 2004 Record Date iDescription Price From To Notes 1/1/2004 4026 Cannonball Trail,Yorkville $ 1,150,000.00 Chicago Title Land Trust Castle Bank,NA Courthouse Square 1/1/2004 Farm at NW corner of Ament&Hopkins Road $ 2,762,346.00 First Midwest Bank,Trustee Arie I.Hoogendoorn,Trustee 1/8/2004 64.327 acres in Raintree Village,Yorkville $ 2,000,000.00 Creek Partners,LLC and Wyndam Deerpoint Raintree Village,LLC c/o Concord Homes Raintree Village 1/15/2004 101 Center Street,Yorkville $ 155,500.00 Christopher&Jamie Gabel G&S Holdings LLC 1/15/2004 138.80 acres on Galena Road $ 5,413,200.00 Richard A.&Donald J.Brummel MPLIV10 LLC Marquette 1/22/2004 140 acres between Fox Road&the Fox River $ 6,181,000.00 Chicago Area Council Boy Scouts of America Corporation for OpenLands Boy Scout Camp 1/29/2004 70.06 acres adjacent to 9818 Route 71,Yorkville $ 1,048,755.00 Charles&Mary Doetschman Creek Partners LLC Wyndam Deerpoint 2/5/2004 1502 N.Bridge Street $ 726,000.00 Aurora Fast Foods Fatmir Saliu Sun Field's Restaurant REAL ESTATE TRANSACTIONS 2003 Record Date Description Price From To Notes 1/9/2003 Six acres on Corneils Road,Yorkville $ 96,000.00 Michael&Tamara Rosenwinkel Yorkville Loyal Order of Moose Lodge 2371 Moose 1/9/2003 Eight acres on Corneils Road,Yorkville $ 184,000.00 Michael&Tamara Rosenwinkel Julie A.Morelli Trust 1/30/2003 129.583 acres adjacent to Heartland Subdivision $ 4,276,239.00 Frank&Elizabeth Taus Trustees Oak Brook Bank Trust Heartland Circle 2/6/2003 201 Garden Street,Yorkville $ 157,500.00 Kendall County Special Ed Co-op Castle Bank NA 2/13/2003 163.522 acres on Route 47,Yorkville $ 4,905,660.00 Michael Wheeler&George Engel Wiseman-Hughes Enterprises, Inc. Windett Ridge 3/6/2003 Lot at 151 Garden Street,Yorkville $ 157,500.00 S&K Development Kendall County Special Ed Co-op 5/1/2003 13.6 acres at Landmark&Marketplace Dr. $ 682,000.00 Landmark Center LLC Montalbano Builders,Inc. Longford Lakes 5/1/2003 2.41 acres ar Route 47&Beaver Street $ 300,000.00 Oakwood Bldg&Land Corp. Nineteen Fifty-Nine LLC Baker 5/22/2003 209 S.Bridge,Yorkville $ 300,000.00 Joseph Harris GRW Properties LLC Little Joes 6/5/2003 Lot at 1735 Marketview,Yorkville $ 800,050.00 Menard, Inc. Yorkville-Countryside LLC Preferred Development 6/5/2003 150.463 acres at Route 47&Baseline Road $ 3,309,658.00 Linda Studt&Judith Krunfus IRED Development Ventures,Inc. Inland/Mid-America 6/26/2003 .98 acres in Fox Industrial Park,Yorkville $ 145,000.00 Oakwood Bldg&Land Corp. Steven Heubel Steven's 7/16/2003 228 acres on Galena Road $ 1,370,400.00 Ella M.Rosenwinkel EMR Trust 7/16/2003 3.1376 acres at Cannonball Trail&Route 34 $ 2,525,000.00 Castle Bank Trust Castle Bank Trust Cannonball Run 7/23/2003 372 acres at Kennedy&Burlington Northern track $ 10,267,200.00 ILAF#V LLC MPI-2 Yorkville Central LLC Grande Reserve 8/6/2003 95 acres NW of Bristol&Kennedy Rds,Yorkville Donation MPI-2 Yorkville South II LLC Corporation for Open Lands Grande Reserve 8/20/2003 9.012 acres at RT 34&Marketplace,Yorkville $ 1,369,300.00 Brisben Reserve at Fox River LP Fox River Apartments LP Marketplace Apts 8/27/2003 308 N.Bridge,Yorkville $ 183,000.00 Dorothy Conduff G&S Holdings LLC Accessible Living 9/2/2003 101 E.Somonauk,Yorkville $ 226,000.00 Robert&Molly Stadler Sandra Judd&Bruce Steinke Realty Executives Office 9/2/2003 25.604 acres adjacent to 9818 Route 71 $ 409,664.00 Charles&Mary Doetschman Creek Partners LLC Wyndam Deerpoint 9/10/2003 158 acres on Kennedy Rd,Yorkville $ 4,500,000.00 Dale,Wayne&Lois Konicek MPI-2 Yorkville Central LLC Grande Reserve 9/10/2003 74.117 acres on Route 71,Yorkville $ 2,000,000.00 Creek Partners LLC Raintree Village LLC Raintree Village 9/17/2003 3.473 acres on Van Emmon $ 130,000.00 LaSalle Bank National Trust River Oaks Property Development LLC 9/24/2003 Lot on Wheatland Ave,Yorkville $ 260,000.00 Yorkville Business Center LLC Wesley Property Corp. Yorkville Bus Center 10/8/2003 4.151 acres at Badger&Wolf Streets $ 415,780.00 Donald&Jodie Duffy Brian&Maryl Betzwiser Fox Industrial Park 10/15/2003 507 W.Kendall,Yorkville $ 2,750,000.00 G&P Limited Partnership Copley Ventures Inc. 10/29/2003 2.95 acres at the SW corner of RT 34&Sycamore $ 706,761.00 Paul R.Dresden Chris Mastorakos Karvalas Realty 11/12/2003 7736 Route 34,Yorkville $ 635,000.00 Peter McPherson Timothy Tatum 11/19/2003 Two lots in Yorkville Business Center,Yorkville $ 220,217.00 Yorkville Business Center LLC NLSB Bank Trust Yorkville Bus Center 11/26/2003 162 E.Veterans Parkway $ 2,000,000.00 Midwest Bank&Trust Co. Progress Holdings LLC UP Development 11/26/2003 11.8 acres at Route 34&Sycamore $ 2,300,000.00 Paul R.Dresden Castle Bank Trust Karvalas Realty 11/26/2003 7630 Route 34,Yorkville $ 555,000.00 William&Kristine Ruffner Julie Cosimo 12/3/2003 87 acres on east side of Highpoint Road $ 1,880,825.00 Ronald&Mildred Tucek Tom&Jim Koulouris 12/10/2003 128.36 acres at NW corner of Ament&Hopkins Rd. $ 2,072,000.00 Brown-Anderson Farms LTD First Midwest Bank Trust 12/17/2003 Lot on Commercial Drive,Yorkville $ 107,881.00 Yorkville Business Center LLC Landam Construction Exchange Co. Yorkville Bus Center 12/17/2003 1.05 acres at the SE corner Rt 34&Marketplace Dr $ 600,000.00 TDC Yorkville LLC Fifth Third Bank Fifth Third Bank 12/17/2003 Land at Greenbriar Rd&Route 47,Yorkville $ 1,751,781.00 The Northern Trust Co.trust Triangle Investments LLC Cornerstone 12/24/2003 Lot on Commerce Drive,Yorkville $ 107,260.25 Yorkville Business Center LLC Timothy Brummerstedt Yorkville Bus Center 12/24/2003 Farm of 306.4035 acres,Bristol Township $ 8,334,394.50 Fisher,Conover,Lies Whispering Meadow Limited Partnership Kimball Hill IIREAL ESTATE TRANSACTIONS 2002 Record Date'Description Price From To Notes 1/17/2002 154.30 acres at Cannonball Trail&Galena $ 4,150,650.00 LayCom, Inc. Lord&Essex Homes, Inc. Bristol Club 2/7/2002 Lot in Yorkville Business Center,Yorkville $ 76,000.00 Inland Land Appreciation Fund LP Steven&Deneen Krantz Yorkville Bus Center 2/7/2002 Approx.67 acres on Route 126 East of Route 71 $ 1,174,906.25 GreatBanc Trust Co. Wyndam Deerpoint Homes 3/7/2002 1401 S.Bridge Street,Yorkville $ 250,000.00 S&K Development LLC R&M Enterprises Roger's Flooring Lot 3/14/2002 Lot in Yorkville Marketplace $ 750,000.00 TDC Yorkville LLC UnionBank Union Bank 3/14/2002 .9465 acre SE corner of Cannonball Tr&RT 34 $ 252,000.00 Castle Bank Trust Kai Feng Li Joyce Lee 3/28/2002 803 N.Bridge Street,Yorkville $ 142,000.00 Mary Filipek Peter&Cheri LoDestro LoDestro Dental 4/18/2002 155 acres on Walker Rd $ 1,183,785.25 Louis&Mary Thurow Mary Keller&Estate of Frank Keller Sr. 5/23/2002 24 S.Cannonball Trail $ 95,000.00 Byran&Karolin Maier Christopher Valentine 6/13/2003 1.6264 acres at the SE corner of Menard Dr.&47 $ 708,480.00 Menard,Inc. Polk Property Group Menard's Strip Center 6/27/2002 Land on Route 47 $ 635,000.00 Old Second Bank Trust Oakwood Builders&Land Corporation 6/27/2002 26.2 acres on Fox Rd.,Yorkville $ 1,408,000.00 S&K Development LLC FR Seven LLC 7/18/2002 1010 S.Bridge Street $ 200,000.00 Equilon Enterprises LLC Mo&Rose Kapadia Rte 126&Route 47 7/18/2002 111 acres on the south side of Galena Rd. $ 4,288,685.70 Ronald&Mildred Tucek Suburban Bank&Trust Co,Trust Grand Reserve 7/18/2002 Lot in Yorkville Business Center,Yorkville $ 109,775.00 Yorkville Business Center LLC Antoinette Cipriani&Roberta Cip-Detres Yorkville Bus Center 7/18/2002 79.3 acres on Legion Rd. $ 1,098,188.00 Estate of Ruth Schulz Timothy&Colleen Brummerstedt 7/25/2002 18.5 acres on Countryside Parkway $ 5,000,000.00 Castle Bank Trust Old Second Bank Trust Countryside Center 8/8/2002 26 S.Cannonball Trail $ 106,700.00 David&Rachel Ertman Christopher Valentine 8/15/2002 2705 N.Bridge Street,Yorkville $ 4,000,000.00 T&D Metal Products XPAC Properties LLC Export Packaging 8/22/2002 Lot at SE Corner of Carpenter&Route 47 $ 325,000.00 Menard, Inc. Wendy's Old Fashioned Hamburgers Wendy's 9/5/2002 211 S.Bridge Street,Yorkville $ 180,000.00 Albert Kolkmeyer&Steven Felperin Robert&Debra Dearborn Montessori Bldg. 9/12/2002 Two Lots on Route 47,Yorkville $ 235,812.00 Inland Land Appreciation Fund LP TDC Yorkville LLC Yorkville Marketplace 9/26/2002 Land at Route 34&Route 47 $ 379,690.92 Inland Land Appreciation Fund LP TDC Yorkville LLC Yorkville Marketplace 9/26/2002 135 E.Veterans Parkway,Yorkville $ 500,000.00 Bob&Gloria Thomas Tod Duy&Karla Gillett-Duy Duy's Shoes 10/3/2002 10701 Route 71,Yorkville $ 205,000.00 D&H Agricultural Center Palos Bank&Trust trust 10/3/2002 36.7 acres on Immanuel Road $ 388,000.00 Robert&Toni Dhuse B&B Land Development LLC 10/3/2002 32.28 acres at Route 71 &Hilltop Road $ 584,364.84 Robert L.Lemp Trustee Inland Real Estate Development Corp. 10/3/2002 80 acres adjacent to 8308 Walker Rd,Yorkville $ 200,000.00 Schwartz Family trust Martin&Kristi Schwartz 10/3/2002 40 acres on Walker Road $ 1,146,383.00 Carol Knipscheer Midwest Development LLC 11/7/2002 102.8 acres on Fox St.,Yorkville $ 1,644,800.00 Theodore Graf trustee Midwest Development LLC Silver Fox 11/14/2002 30 acres at Helmar&Route 47 $ 300,000.00 Robert&Carol Dhuse Robert&Toni Dhuse 11/21/2002 1010 N.Bridge St,Yorkville $ 750,000.00 D&Dolores Linn Leland George Paradise Car Wash 11/21/2002 3.5 acres on Route 47 $ 300,000.00 Oakwood Building&Land Corp. Narvick Bros.Lumber Co. Narvick Concrete Plant 11/28/2002 Vacant lots in Landmark Center $ 600,000.00 Yorkville Hotel LLC Earthmover Credit Union Earthmover Credit Union 11/28/2002 123.780 acres on Route 47 $ 1,918,590.00 Old Second Bank Trust Home State Bank 12/5/2002 Part,7630 Route 34 $ 549,900.00 J.Dennis&T.Jean Hastert MPI-2 Yorkville Central LLC 12/5/2002 Part,7630 Route 34 $ 330,000.00 J.Dennis&T.Jean Hastert William&Kristine Ruffner 12/5/2002 Part,7630 Route 34 $ 130,000.00 J.Dennis&T.Jean Hastert William&Kristine Ruffner 12/12/2002 50 acres at Route 34&Eldamain Road $ 2,730,000.00 Donald&Carol Hamman Heggs LLC 12/19/2002 69.82 acres on Faxon Rd.,Yorkville $ 1,462,729.00 US Bank Trust AMG Homes Kylyn's Ridge 12/19/2002 701 N.Bridge Street,Yorkville $ 139,900.00 Nadine Gauer Jay A.&Janine Keller J.Alexander Hunt 12/19/2002 9.012 acres on Marketplace,Yorkville $ 1,366,000.00 Landmark Center LLC Brisben Reserve at Fox River Limited Part. Marketplace Apts `,cs,°-ccry United City of Yorkville EST. �1836 County Seat of Kendall County Arthur F. Prochaska, Jr. -------11 800 Game Farm Road Mayor � 1:1 ' Yorkville,IL 60560 � 4) Phone: 630-553-4350,ext. 8519 4LE ‘‘-•\' `'> Fax: 630-553-7575 February 10, 2004 Mayor's Address to City Council We have again seen substantial growth in our community this year. This growth promises to be with us and even increase in the coming years. We have had accomplishments, such as the completion of the Countryside Parkway extension to Rt. 34, the opening of Menards, the completion of the Downtown study and more. We have taken part in helping to preserve natural and environmentally sensitive areas for future generations, such as portions of the Blackberry Creek corridor, a piece of the riverfront in the Downtown, and the Hoover Boy Scout Camp with the cooperation of Corlands, the Kendall County Forest Preserve and the Chicago Boy Scout Council. We have once again chosen to maintain a tax rate that attempts to keep the amount of real estate taxes collected from existing residences and businesses approximately the same as last year. Even while doing so we will again see the total amount of dollars increase as we continue to collect the city's fair share from new development. The result is that in the coming year the tax rate will fall to $0.7774 per $100 of EAV, down from last year's 0.8674. This year we began construction related to the Water Radium Reduction & Expansion Project. Thanks to an intergovernmental agreement with the Yorkville Bristol Sanitary District, we were able to reduce the cost of water treatment portion of the project from -$14 MM to $7 MM, reducing the overall cost from -$21 MM to under $14 MM. Staff working with our financial consultants, were able to structure the debt so as not to require the previously proposed $25 bi- monthly surcharge. We also are currently not looking to raise water rates for this project. When completed we will have 3 water treatment facilities (at Tower Lane, east in Grand Reserve, and south in the Raintree Village Subdivision). In the coming year we will see 2 additional new water towers added to the one built at Galena Road this year (Grand Reserve and Raintree Village) along with 3 new wells. These are being done with developer involvement. Also because of these projects, the well planned to be located at the Galena Rd. Water Tower can now be delayed until there is enough new development in the immediate area to help finance it. Additionally begun so far are water main upgrades along Mill Street, Van Emmon St., and Liberty St. We will also see more sewer upgrades and Feb. 10, 2004 Mayor's Address Page 1 of 5 expansions in the coming year. Improvements include the new Bruell St. lift station which will replace 3 current temporary lift stations the oldest being over 12 years old. Expansions include cooperative projects with YBSD building the Countryside Interceptor on the north, and the Corn Ed Interceptor on the south. We will also continue to work with YBSD, landowner and developers to begin work on the Rob Roy Interceptor that will basically provide service to the City's northern limits. This year we assembled the program to address the need for improvement and repair of 15 existing streets located throughout the older parts of town. We are looking to begin this "In Town" street program this year. This multi-year project will ultimately address paving and drainage on these streets. This project will be in addition to the planned Van Emmon Street Improvement project scheduled to begin this year in conjunction with the County's project to improve Van Emmon Rd. east of the city limits. The City's portion will include improvement from downtown at Bridge Street east to the city limits. We continue to see interest in redeveloping and expanding the Downtown area both through the public sector and through private investment. We will continue to work with other government agencies as well as property owners and potential developers to encourage them forward. Lynn Dubajic, the Executive Director of the Yorkville Economic Development Corporation and I have begun meeting with the various commercial and business developers located, or looking to locate in Yorkville, to learn more about some of their plans. We also are listening to their thoughts and concerns so we may be able to keep them moving forward. I will continue to do my best to keep the City Council and the community as informed as possible. I must reiterate however, that often rumors can spread faster than any facts and we all must do our best to keep rumors from getting out of hand. This last year we experienced our first Yorkville Appreciation Night for staff and board members. We also held our first Volunteer Appreciation Day. It is my intention, with the City Council's support to continue these events. This affords us the chance to recognize the hard work and dedication of all of our staff, officials, board members and volunteers. It is only with their help that the United City of Yorkville has remained the uniquely wonderful place that it is. We have determined that there continues to be a need to upgrade and clarify policies and procedures. Over a year ago we began working to upgrade our employee manual. I look forward to working with the City Council to complete this important task. Some may ask why this and other policies are so out of date or seem so contrary to today's thinking, and I must remind everyone that technologies change, ideals change, acceptability changes, not just in Yorkville but throughout society in general. Also as a growing community the need to specify and clarify policy becomes increasingly more important. We must look to keep policies and procedures fair, equitable and within the law. Feb. 10, 2004 Mayor's Address Page 2 of 5 This is also the year where it became very apparent that we must look at increasing staff in almost every department. This increase is needed to continue to provide the best service we can to our citizens. While we are looking to make these staff additions in our Police Department, our Public Works Department, our Parks and Recreation Department, and our Administration, we are not looking to increase taxes from existing residents or businesses to pay for them. Rather, we are looking to use new revenue coming into the City. With the need for additional people comes the need for additional facility space. This past year we expanded the City Council Chambers and built-out the lower level of the City Hall. Again we were able to do this using development fees created for this purpose and collected upfront from new development. While the major construction is complete, there are a few minor items that will be addressed over the next few weeks. After which, the Architects will officially request the City accept the project as complete. We know that this is not the end. Yesterday we opened the bids for the candidates for creating a comprehensive facility plan, just as we have seen the creation of a Parks Master Plan, and are working on a Transportation Plan and Water Distribution Plan. Each of these plans will allow the City to address the future needs proactively by giving us the ability to work the identified items into new developments. This will help to assure that the City can continue to provide necessary services in an efficient and expedient manner. We will continue to upgrade and refine existing city plans. Most notably this year I hope to revisit the City's Comprehensive Land Use Plan with the main focus being the area south of the Fox River beyond the currently developed areas. This makes sense now since we have more information concerning major roadways, possible utility service, and proposed development in adjacent communities. This will not be the last time this or any of the other plans will be reviewed and possibly amended. There are many forces over which the City has no control that can have major affect on even the most detailed plan. Some have expressed to me the question of need for all the planning. I contend that it is easier and much less expensive to change an idea that is on paper than to try to change infrastructure once in the ground, to move a facility once it is built or to exchange equipment once it has been purchased and used. While I would not be so bold as to guarantee that these things could not possibly happen anyway, I am sure that the risk is substantially reduced. I believe that planning is one of the best investments a community can make to guide its future. Through the coordinated efforts of the Library Board, Library Staff, City Council and City Staff the City has begun to address the need for additional library space. Much time was spent over the last year planning and determining the current and future library needs. The Library Board Members spent many volunteer hours work with Staff and consultants, including visiting facilities in other communities to better understand how to meet the needs of Yorkville. Over the next year the City, through Staff, the Library Board and all of us here, will continue to develop Feb. 10, 2004 Mayor's Address Page 3 of 5 this much-needed plan for expansion. This will include researching possible financing options. Similarly the Parks & Recreations Board has worked diligently with Staff in concert with the City's Plan Commission and City Council to address the current and future needs for recreation facilities and athletic fields. They have put much time and effort into working through the development review process to make well thought out recommendations based on the Parks Master Plan and recognizing the advantages of working with other entities. In this past year and continuing into the New Year the Park & Recreation Board, City Council and Staff are working with other entities including the Kendall County Forest Preserve District, School District 115, and Youth Baseball to determine the best way to address the needs of our community. With our growth we have naturally seen increase in police activity in Yorkville. Some numbers have increased, but there are also some that have gone down. And, even with the tragic event that occurred in recent weeks, I contend that Yorkville remains a safe community. I am working with the Chief of Police to increase the Police force to keep the recommended ratio of 1 sworn officer per 400 people. I believe this year we will be looking to increase the force by 2 officers. We have also had several promotions this year as we as a City encourage our officers and actually all of our employees to be educated and trained so they have the opportunity to compete for advancements within their departments. I continue to support this encouragement, because I believe that giving our employees the opportunity to grow professionally and stay in Yorkville is a great benefit to the entire community. Certainly traffic and congestion are also issues that we continue to deal with. We have been in contact with IDOT about the State's proposed Rt. 47 improvements. At this time they still contend that they are looking to submit engineering in time this year to finally get us included in the State's five-year plan. I have also represented the City and the other Kendall County communities on a Technical Advisory Group for IDOT. While much of the focus of this group deals with the proposed Prairie Parkway, information gathered will be used for years to come when dealing with transportation issues in our area. It has been my goal to work with IDOT's consultants to assure that the information used truly represents our present and projected needs. I am disappointed that they have chosen not to use our updated population projections, however IDOT officials have given me assurances in writing that they will use these numbers when they update their model this spring. Last week the City Council received annual service reports from the various city departments. I trust that you were equally amazed at the amount of work in operations and projects that has not only just begun, but what has been accomplished. As we begin this new calendar year and look to conclude our fiscal year, I think we need to be aware of the many good things we as the City Feb. 10, 2004 Mayor's Address Page 4 of 5 have accomplished. Certainly any one of us can find instances to criticize or point out where things didn't go quite right. I believe overall the City functioned very well in light of reduced state revenues, the inconvenience of the City Hall construction, and our minimal staffing. I attribute this to the ability of devoted staff, management, and elected officials to work in a true cooperative spirit with each other and with other entities for the benefit of our community. Certainly as we continue to grow, we must to be aware of the detailed needs and necessities required to meet the challenges ahead. But, we must not let them overshadow the many exceptional opportunities that come with those challenges. I am confident that with continued cooperation as a City Council and as a community we will again this year keep the United City of Yorkville the great American Home Town that it is. Feb. 10, 2004 Mayor's Address Page 5 of 5 02/10/2004 13 22 FAX 630 553 5764 DANIEL J. KRAMER VI 003/006 State of Illinois ) County of Kendall ) Revised Fel::ruary 10, 2004 INTERGOVERNMENTAL AGREEMENT FOR TRANSFER OF .TURSDICTION OF ELDAMAIN ROAD SOUTH OF ROUTE 34 BETWEEN THE COUNTY OF KENDALL AND THE UNITED CITY OF YORKVILLE 02/10/2064 13 22 FAX 630 553 5764 DANIEL J. KRAMER 004/006 State of Illinois ) County of Kendall ) Revised February 10,2004 INTERGOVERNMENTAL AGREEMENT FOR TRANSFER OF JURSDICTION OF ELDAMAIN ROAD SOUTH OF ROUTE 34 BETWEEN THE COUNTY OF KENDALL AND THE UNITED CITY OF YORKVILLE WHEREAS, THE UNITED CITY OF YORKIVLLE,hereinafter referred to as "CITY",has'entered into an agreement with KENDALL COUNTY,hereinafter referred to as "COUNTY", to transfer jurisdiction of ELDAMAIN ROAD to the COUNTY beginning at the south corporate limits of The United City Yorkville, a point approximately 1700' south of Route 34 and extending northwest to the intersection of ELDAMAIN ROAD and Route 34; and WHEREAS, the CITY desires to ensure that ELDAMAIN ROAD will continue to attract new residential, commercial, and industrial users and provide said users adequate access and other transportation-related efficiencies; and THEREFORE, KENDALL COUNTY AND THE UNITED CITY OF YORKVILLE MUTUALLY AGREE, that said parties will adhere to the following recitals in administration of the construction, maintenance and permitting activities on that section of ELDAMAIN ROAD identified above, and including new sections of ELDAMAIN ROAD that will become incorporated into the CITY: 1. The COUNTY shall "grandfather"all existing non-agricultural entrances and allow them to remain in perpetuity. 2. The COUNTY shall allow one full-access to the east side of ELDAMAIN ROAD for the Fox Hill—Unit 7 Subdivision. 3. The COUNTY shall allow one additional full-access to the east side of ELDAMAIN ROAD between U.S.Route 34 and the Fox Hill —Unit 7 Subdivision for the commercial-zoned property at this location, provided said entrance conforms in all other ways to the Kendall County Highway Access Ordinance and one right-in/right-out access to the east side of ELDAMAIN ROAD between U.S. Route 34 and the Fox Hill —Unit 7 Subdivision for the commercial-zoned property at this location,provided said entrance conforms in all other ways to the Kendall Count Highway Access Ordinance. In the event, that the proposed full commercial entrance to Unit 7 of Fox Hill Subdivision does not meet COUNTY distance requirements for a full intersection in relation to Route 34, the COUNTY will in any event grant a 1 02/10/2004 13 22 FAX 830 553 5784 DANIEL J. KRAMER 01005/006 highway access permit on the east side of ELDAMAIN ROAD for a full access drive serving the commercial area so long as it lines up with the proposed full access which is being designed and planned by the City of Plano to be located at the Southerly edge of the commercial portion of the Inland real estate development at the southwest corner of ELDAMAIN ROAD and Route 34 and the northerly boundary of the Lakewood Residential Development immediately south and contiguous of the Inland Commercial Development; it being intent of all parties that a full major intersection be constructed on both sides of ELDAMAIN ROAD at that location. 4. The COUNTY, in its administration of the Kendall County Highway Access Regulation Ordinance, will classify ELDAMAIN ROAD between River Road and Galena Road as an Access 2 Highway, allowing full-access points not less than every 1/3 mile. Nothing will prevent the COUTNY from seeking a greater access spacing if both parties agree that the greater spacing will still adequately serve industrial or residential developments in the future. 5. The County agrees to maintain ELDAMAIN ROAD within the CITY Corporate Limits as an 80,000pound truck route. 6. In the spirit of intergovernmental cooperation, the COUNTY will work with the CITY to foster economic development along the ELDAMAIN ROAD CORRIDOR, insofar as administration of roadway issuers can achieve this end. 7. The CITY will require new development to reserve and dedicate to the COUNTY not less than 75' of right-of-way for ELDAMAIN ROAD; measured from the centerline of road to the right-of-way line, and providing a total right-of-way width of 150'. 8. Considering the mutual benefits derived from an efficient transportation facility, the City, in negotiating any new annexation agreements, will pursue funding from the developers for improvements to ELDAMAIN ROAD. These funds will be made available to the COUNTY to improve the road so that it will be functional in both capacity and structure. 2 02/1o/2004 13: 22 FAX 630 553 5764 DANIEL J. KRAMER Z006/006 KENDALL COUNTY: THE UNITED CITY OF YORKVLLE: BY: BY: John Church Arthur F.Prochaska, Jr. TITLE: County Board Chairman TITLE: Mayor Subscribed and sworn to before me, Subscribed and sworn to before me, , 2004. , 2004. Notary Public Notary Public Prepared By and Return to: County of Kendall 3 02/05/2004 16:22 FAX 630 553 5764 DANIEL J. KRAMER [dj002/005 State of Illinois ) County of Kendall ) Revised February 4,2004 INTERGOVERNMENTAL AGREEMENT FOR TRANSFER OF JURSDICTION OF ELDAMAIN ROAD SOUTH OF ROUTE 34 BETWEEN THE COUNTY OF KENDALL AND THE UNITED CITY OF YORKVILLE 02/05/2004 16: 22 FAX 630 553 5764 DANIEL J. KRAMER Z003/005 State of Illinois ) County of Kendall ) Revised February 4, 2004 INTERGOVERNMENTAL AGREEMENT FOR TRANSFER OF JURSDICTION OF ELDAMAIN ROAD SOUTH OF ROUTE 34 BETWEEN THE COUNTY OF KENDALL AND THE UNITED CITY OF YORKVILLE WHEREAS,THE UNITED CITY OF YORKIVLLE,hereinafter referred to as "CITY", has entered into an agreement with KENDALL COUNTY,hereinafter referred to as "COUNTY", to transfer jurisdiction of ELDAMAIN ROAD to the COUNTY beginning at the south corporate limits of The United City Yorkville, a point approximately 1700' south of Route 34 and extending northwest to the intersection of ELDAMAIN ROAD and Route 34; and WHEREAS, the CITY desires to ensure that ELDAMAIN ROAD will continue to attract new residential, commercial, and industrial users and provide said users adequate access and other transportation-related efficiencies; and THEREFORE, KENDALL COUNTY AND THE UNITED CITY OF YORKVILLE MUTUALLY AGREE, that said parties will adhere to the following recitals in administration of the construction, maintenance and permitting activities on that section of ELDAMAIN ROAD identified above, and including new sections of ELDAMAIN ROAD that will become incorporated into the CITY: 1. The COUNTY shall "grandfather"all existing non-agricultural entrances and allow them to remain in perpetuity. 2. The COUNTY shall allow one full-access to the east side of ELDAMAIN ROAD for the Fox Hill—Unit 7 Subdivision. 3. The COUNTY shall allow one additional full-access to the east side of ELDAMAIN ROAD between U.S. Route 34 and the Fox Hill—Unit 7 Subdivision for the commercial-zoned property at this location, provided said entrance conforms in all other ways to the Kendall County Highway Access Ordinance. In the event, that the proposed full commercial entrance to Unit 7 of Fox Hill Subdivision does not meet COUNTY distance requirements for a full intersection in relation to Route 34, the COUNTY will in any event grant a highway access permit on the east side of ELDAMAIN ROAD for a full access drive serving the commercial area so long as it lines up with the proposed full access which is being designed and planned by the City of Plano to be located at the Southerly edge of the commercial portion of the Inland 1 02/05/2004 16:22 FAX 630 553 5764 DANIEL J. KRAMER 0 004/005 real estate development at the southwest corner of ELDAMAIN ROAD and Route 34 and the northerly boundary of the Lakewood Residential Development immediately south and contiguous of the Inland Commercial Development; it being intent of all parties that a full major intersection be constructed on both sides of ELDAMAIN ROAD at that location. 4. The COUNTY, in its administration of the Kendall County Highway Access Regulation Ordinance,will classify ELDAMAIN ROAD between River Road and Galena Road as an Access 2 Highway, allowing full-access points not less than every 1/3 mile. Nothing will prevent the COUTNY from seeking a greater access spacing if both parties agree that the greater spacing will still adequately serve industrial or residential developments in the future. 5. The County agrees to maintain ELDAMAIN ROAD within the CITY Corporate Limits as an 80,000pound truck route. 6. In the spirit of intergovernmental cooperation, the COUNTY will work with the CITY to foster economic development along the ELDAMAIN ROAD CORRIDOR, insofar as administration of roadway issuers can achieve this end. 7. The CITY will require new development to reserve and dedicate to the COUNTY not less than 75' ofright-of-way for ELDAMAIN ROAD; measured from the centerline of road to the right-of-way line, and providing a total right-of-way width of 150'. 8. Considering the mutual benefits derived from an efficient transportation facility, the City, in negotiating any new annexation agreements, will pursue funding from the developers for improvements to ELDAMAIN ROAD. These funds will be made available to the COUNTY to improve the road so that it will be functional in both capacity and structure. 2 02/05/2004 16: 22 FAX 630 553 5764 DANIEL J. KRAMER E 005/005 KENDALL COUNTY: THE UNITED CITY OF YORKVLLE: BY: BY: John Church Arthur F. Prochaska, Jr, TITLE: County Board Chairman TITLE: Mayor Subscribed and sworn to before me, Subscribed and sworn to before me, , 2004. , 2004. Notary Public Notary Public Prepared By and Return to: County of Kendall 3 APPENDIX I REVISED 2/ 0/04 S 1 UNITED CITY OF YORKVILLE VEHICLE POLICY UNITED CITY OF YORKVILLE VEHICLE POLICY ADOPTED 02-10-2004 SCOPE A. To describe the policies and procedures pertaining to vehicle use. This policy will be adopted to maintain a consistent and legal operating system for all United City of Yorkville vehicles. The Mayor, City Administrator and Police Chief, will oversee each Department Head's enforcement of this policy and its procedures. Department Heads will supervise the procedures within their own departments. II. POLICY A. The vehicles will be used and maintained under the terms of this policy as written. Responsibility and control of the vehicles will remain with each Department Head in the United City of Yorkville. . B. The purpose of this policy is to make it absolutely clear to all employees that the United City of Yorkville is very concerned about motor vehicle safety and proper care of city equipment. The United City of Yorkville vehicles are to be used only for transporting equipment, employees and city affiliated personnel while conducting city business. III. CRITERIA A. An employee, a person whom receives a payroll check from the United City of Yorkville, when authorized by a Department Head, may operate a city vehicle. Department Heads shall provide a monthly report, to the Administration Committee on vehicle usage. B. City Affiliated Personnel, City Council, Board Members, and Mayor, (when authorized by a Dept. Head), may operate a city vehicle to conduct city business. A City vehicle (any vehicle owned or leased by the United City of Yorkville) will be operated only by an authorized person who possesses a valid Illinois State Drivers License of proper classification for the vehicle being-driven/operated, vehicle insurance, and a good driving record. A copy of the driver's license must be placed in the employee's personnel file. C. Current Employee Driving Standard. Employees who currently drive a city vehicle or their own vehicle on city business must maintain a valid driver's license, vehicle insurance and with a good driving record. The city recognizes that drivers who consistently violate state motor vehicle codes expose themselves and the community to potential bodily injury and/or property damage. D. The following identifies High Risk drivers. Employee drivers would be considered HIGH RISK if they have had any of the following: 1 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY 1. Two or more moving violations within a 12-month period. 2. One moving violation and onepreventable accident while driving a city vehicle within a 12 month period. 3. Any combination of moving violations or preventable accidents while driving a city vehicle within a 24 month period totaling more than three. Employees designated as high risk will be required to participate in a driver improvement course recommended by the Yorkville Police Department and are subject to being excluded from driving a city vehicle. IV. PROCEDURES INDEX BY DEPARTMENT A. General Procedures For All Departments 1. All Employees will receive, understand and abide by the rules and regulations of this policy. 2. City vehicles are to be used for conducting City business only. Personnel assigned as "on call" are authorized 24-hour use of their assigned vehicles to increase command presence in the field, allow for immediate communications capabilities and/or enhance the overall operation. 3. City vehicles authorized for 24-hour use are to be used for commuting to and from work or when performing official City duties. They are not to be used for personal purpose (other than de minimis personal or approved medical), nor for the transportation of anyone other than City employees or people working with or for the City in an official capacity. 4. Only City employees and affiliated personnel are to be transported in City vehicles, unless their presence is necessary for City business. 5. Drivers must be thoroughly familiar with and follow all State and Federal regulations governing the particular type of motor vehicle they are operating. 6. The use of seat belts in all vehicles for any individual present in a City vehicle. Any individual utilizing a City vehicle must use a seat belt. 7. Headlights will be turned on whenever windshield wipers are needed. 8. Vehicles should be kept neat inside and outside and every precaution must be taken to prevent debris from being blown or falling off trucks or from being discarded by vehicle occupants. Vehicle windows shall be closed and doors locked when not in use. 9. All damage to vehicles must be reported to the Department Head immediately. 10. Employees who are involved in a traffic accident with a City vehicle or while operating their personal vehicle on City business, must report the accident to their Department Head as soon as possible after the incident, but no later than 24 hours after the incident. Furthermore, the local police department must be contacted to request a police report to be made anytime the accident involves collision, property damage, and/or personal injury. 11. It is the driver's responsibility to see that the vehicle is inspected for oil and gas and report any mechanical failures to the Department Head. The driver will follow any 2 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY additional instructions given by the Department Head as to cleaning and gas. A Vehicle Service Record should be completed showing any service done on the vehicle. 12. Department Heads are to provide to the administration Committee a monthly report on vehicle usage. 13. Engines are to be warmed up in the winter before driving the vehicle. 14. First aid kits and fire extinguishers must be kept in each vehicle and can be found behind or under the seat, or in the trunk of each vehicle. Let a Department Head know when refills are needed. 15. At no time shall anyone drive any City vehicle while intoxicated or under the influence of any illegal drug(s) or alcohol. 16. Abuse of vehicle privileges may result in disciplinary action. B. Administration 1. Employees given the privilege of use of the City owned vehicle to and from his/her residence will complete a Vehicle Agreement Form to be kept in their personnel file. 2. Employee will conform to any I.R.S. rulings with regard to use of vehicles for to/from commute. 3. Any employee assigned a vehicle for use during business hours will comply with all general procedures. Any emergency exceptions must be approved by the Mayor. a. The assigned vehicle will be parked at the employee's work location during off hours. b. The employee will abide with all other provisions of this policy. c. Any long term use exception would require City Council approval. C. Recreation Department 1. No Recreation Department vehicles are to be used for personal use. All vehicles will be kept at Recreation facilities over night, unless special permission is obtained from the Park Board. 2. Vehicles will be washed as designated on assignment schedules. All vehicles will be maintained according to the manufacturers' recommendations, and monitored by supervisors and/or Directors. 3. A mileage form is available in the recreation vehicle and will be completed by the driver for each trip. A vehicle use form will be completed for each trip that entails a full day. Employees must obtain permission for day trips from the Director two weeks in advance, if possible. Any Park Board member, Council member and/or City employee must also give two weeks notification prior to the date needed, to avoid scheduling conflicts with the departments. D. Parks Department 1. Parks Department employees are required to have a minimum of a "Class C" Commercial Drivers License as established by the State of Illinois Standards for 3 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY Drivers License requirements. A copy of this license must be placed in the employee's personnel file. 2. Parks Department employees shall abide by the Drug/Alcohol Abuse Policy for Commercial Licensed Drivers as adopted and revised from time to time. 3. Under certain emergency situations Department Heads may grant the use of a City- owned vehicle to employees to drive to their residence in order to expedite their return to the City work force to work on the ongoing emergency (i.e.: severe snow storm). E. Public Works Department 1. Public Works employees are required to have a minimum of a "Class C" Commercial Drivers License as established by the State of Illinois Standards for Drivers License requirements. A copy of this license must be placed in the employee's personnel file. 2. Public Works employees shall abide by the Drug/Alcohol Abuse Policy for Commercial Licensed Drivers as adopted and revised from time to time. 3. Under certain emergency situations Department Heads may grant the use of a City owned vehicle to employees to drive to their residence in order to expedite their return to the City work force to work on the ongoing emergency (i.e.: severe snow storm). F. Police Department 1. Policy. To comply with State law and court defined constitutional limits of reasonableness which govern the operation of police vehicles. 2. Purpose. To insure that department personnel operate authorized emergency vehicles with due regard for their own safety and the lives and property of every citizen. 3. Definitions a. Emergency: when a police officer reasonably believes that there is imminent probability of death, personal injury or loss or destruction of property occurring, and the immediate action of that officer may avert or reduce the seriousness of the situation. b. Due Regard: that a reasonable careful police officer, performing similar duties and under similar circumstances, would act in the same manner. c. Motorized Pursuits: an active attempt to stop a moving motor vehicle that is resisting apprehension by: 1.) Maintaining or increasing speed, and/or 2.) Ignoring an officer's signal to stop, and/or 3.) Taking such evasive actions or maneuvers so as to prevent apprehension. d. High-Speed Pursuit: motorized pursuit at speeds that exceed the legal speed limit. e. Police Vehicle: any department-owned motor vehicle, in authorized use, or any vehicle authorized by the chief of police or his designated subordinate 4 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY for use by a department member acting in the lawful capacity of police officer. f. Deadly Force: any force likely to cause death or great bodily harm. g. Reasonable Belief: what an ordinary and prudent person, in the same or similar circumstances would believe, based on his/her knowledge of the facts as they existed at the same time of the event. 4. Operation of Emergency Vehicles a. Police officers responsibility 1.) All sworn officers shall be familiar with and shall comply with all sections of the state laws which apply to the operation of emergency vehicles. 2.) The special privileges accorded by law to emergency vehicles are only effective when the vehicle is readily identifiable as an emergency vehicle. 3.) Unmarked police vehicles shall not be operated as an emergency vehicle unless equipped with and utilizing a flashing red light and an audible siren. 4.) Police officers assigned to emergency calls shall monitor their police radios and shall acknowledge all communications conveyed to them by the communications officer or supervisor in charge. b. Assigned officer(s) shall respond to emergency calls rapidly but with a due regard for the safety of life and property. 1.) Use of emergency lights: emergency lights shall be activated when responding to emergency calls to avoid conflicts which may occur at intersections, in heavy traffic, or in areas of restricted view. 2.) Use of siren: the siren shall be activated to avoid conflicts which may occur at intersections, in heavy traffic, or in areas of restricted view. 3.) Speed: authorized vehicles shall not be operated at a speed that may cause loss of control of the vehicle or endanger life or property. Speed shall be reduced when approaching intersections and other area of conflicts. 4.) Spotlight: spotlights on the police vehicle shall not be used as a means for clearing traffic nor shall they be directed at windshields of oncoming traffic. Spotlights shall not\be used in lieu of authorized emergency lights. c. Special considerations 1.) Upon approaching the immediate area of criminal activity, an officer may avoid announcing his/her arrival by turning off .emergency equipment and headlights at night, but only when such maneuvers can be employed without endangering persons or property. 2.) Although adverse reaction may result from the use of sirens at night in residential areas, the safety of the officer and the public is not abridged by the time of day and far outweigh any inconvenience which may occur. 5 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY d. Supervisor's responsibility: The on duty supervisor shall monitor and coordinate the assignment and response to emergency calls. 1.) Supervisors shall evaluate circumstances given which would justify an emergency call assignment, assist communications officers in evaluating such circumstances, and shall intervene when assignments given by the communications officer do not correspond to the circumstances. 2.) Supervisors shall monitor officer response to emergency calls to ensure compliance with department policy, officer and public safety, and efficient department response to emergency scenes. 5. Pursuit Driving a. Department Position 1.) Law violators shall be pursued and apprehended whenever feasible under existing circumstances. A pursuit shall be terminated whenever the risks of the officer's safety of others, outweigh the danger to the community if the suspect is not apprehended. 2.) Officers shall weigh the seriousness of the violator's suspected crime against the potential for death or injury and the duration and the overall distance that may be traveled if the pursuit continues. 3.) When attempting to stop an offender who has not begun to flee, the police officer should try everything within his/her authority, keeping in mind his/her personal safety, to apprehend the suspect without resorting to a high-speed chase. This would include the use of the public address system and/or the spotlight or waiting until the subject parks or stops at traffic light before activating the light an& or siren. b. Officers responsibility: the decision to begin, responsibility for continuation and the method of pursuit rest primarily, but not solely with the individual officer(s) involved. Although the law does not prevent officers from exceeding the posted speed limit while engaged in pursuit, it does hold officers criminally and civilly responsible for their actions. 1.) Only police vehicles equipped with audio and visual emergency equipment shall enter into pursuit. It is the officer's duty to be reasonably sure his/her police vehicle is mechanically sound before entering into a pursuit. 2.) The pursuing officer has the responsibility to terminate a pursuit at any time, if in the officer's judgment, the risks outweigh the seriousness of the offense or if anyone's life is being unduly, threatened by the act undertaken. The officer may terminate pursuit without threat of any imposition of discipline or censure. 3.) The following should be considered. a.) Is the pursuit undertaken with due regard for third parties? b.) Does the seriousness of the crime warrant the pursuit? c.) What is the likelihood of apprehension? d.) What are the roadway, traffic, and pedestrian conditions? e.) What are the weather conditions? 6 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY f.) What is the geographical location, (residential, business, commercial, school, etc.)? c. State Law permits police officer who engages in a pursuit to, based upon the reasonableness of their actions, exceed the speed limit and disregard other traffic regulations. d. Emergency lights and siren shall be activated during the pursuit to ensure utmost safety to the officer and all others. e. When approaching an intersection where signal lights or stop signs control the flow of traffic,the officer shall: 1.) Decelerate and be prepared to apply brakes, stopping if necessary. 2.) Enter the intersection only when safe to precede and at a reduced rate of speed so as to make cross traffic aware of the officer's presence. 3.) Resume pursuit speed only when safe to do so. 4.) Emergency lights and siren requests right-of-way and does not afford absolute right to disregard traffic signals or devices (red lights, stop signs, etc. ) f. Officers who become engaged in a pursuit shall notify communications of the following, as soon as it is practical to do so: 1.) Suspect vehicle license plate number. 2.) Starting location and direction of travel. 3.) Vehicle, driver and occupant(s) description. 4.) Nature and severity of the offense warranting the pursuit. 5.) Known possession of weapons and their types. 6.) Continuing updates of direction. 7.) Request for additional units and their positioning. g. Officers shall not cause intentional contact between their vehicle and the vehicle being pursued nor shall they maneuver along side or in front of their vehicle being pursued or into any position or potential collision with a pursued vehicle. h. Officers shall not attempt to stop a fleeing vehicle by shooting at it. Officers shall not continue pursuit into another jurisdiction without advising communications. 1.) Whenever possible, the Illinois State Police Emergency Network (ISPERN) shall be used during the pursuit. j. Officers shall not pursue a fleeing vehicle that leaves the roadway without permission from a duty supervisor. k. Assisting officer(s): all other members of the department shall refrain from entering an ongoing pursuit unless directly assigned by communications or a duty supervisor. 1.) Officers involved in a pursuit shall not attempt to converge upon or pass the primary pursuit unit unless requested to do so by the primary pursuit unit. 2.) Caravanning behind the pursued vehicle is discouraged. Whenever possible assisting units should try and parallel the pursued unit on a side street. 7 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY 3.) Officers should exercise discretion in radio usage so that the radio airway can be kept open for the primary pursuit unit. 1. Supervisor responsibility: the on duty supervisor upon being advised of or becoming aware of a pursuit shall be responsible for the following: 1.) The number of personnel assigned to the pursuit, allowing for proper police coverage throughout the remained of the city. 2.) Monitoring the pursuits beginning and continuing locations. 3.) Ordering termination of the pursuit to prevent risk and to ensure the safety of others, the public and the violator(s). Termination of a pursuit may be based upon,but is not limited to any of the following: a.) The severity of the offense(s) and the possible ultimate use of deadly force. b.) The length of pursuit time. c.) The roadway and weather conditions. d.) The time of day. e.) The geographical location (residential, business, commercial, school, etc.) f) The probable destination. 4.) Intervening and changing any incorrect assignment or misuse of police personnel involved in the pursuit. m. Reporting procedures and post-pursuit analysis 1.) Officers involved in the pursuit shall prepare the required police reports and citations. 2.) Additionally, the post-pursuit analysis form (Appendix A) shall be completed by the officer issuing the citations and attach it to the appropriate reports or case file. 3.) During report preparations, special care shall be given to the legal requirements listed in the Illinois Vehicle Code (Chapter 95 1/2), Section 11-205b which sets forth the parameters within which emergency and pursuit driving can take place. 4.) Officers shall adequately report all elements and facts of the pursuit, .making sure to document a description of the emergency vehicle, the nature and severity of the emergency or violation and all due caution afforded to unintended third parties or property. n. Roadblocks 1.) Under certain circumstances, the blocking or barricading of roadways by means of police vehicles, barriers or obstacles may become necessary. Since there are legal consequences and inherent dangers associated with this course of action, roadblocks must be undertaken with due regard for the safety of third parities as well as the fleeing motorist. 2.) Moving roadblocks are strictly prohibited. 3.) The on duty supervisor shall be responsible to authorize and control all types of roadblocks. 8 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY o. Pursuit Roadblocks: 1.) Fixed roadblocks shall be used as a last resort to apprehend a fleeing motorist who is wanted for a violent felony and who constitutes an immediate, serious threat to the safety of officers and third parties. o High visibility shall be maintained. o Roadblocks shall be well lighted by means of interior and exterior lights, road flares and other available lighting equipment. o Spotlights shall be used to illuminate the area but shall not be used to blind the vision of oncoming drivers. o Placement shall: (1) Be on a flat, straight roadway, whenever possible. (2.) Allow all approaching vehicles ample time to stop safely. (3.) Be sure that public endangerment is limited by avoiding, if possible, certain areas (schools, gas stations, blind hills, busy intersections etc.) o All personnel shall be clear of the roadblock and blocking vehicles by maintaining a safe distance. o When a roadblock is initiated, a safety lane or escape route shall be provided. p. Traffic checkpoint roadblocks shall: 1.) Control traffic in and out of major crime scenes. 2.) Control access in and out of the scene of a major disaster or emergencies. 3.) Not be employed as means of general or specific traffic enforcement unless authorized by the chief of police. 4.) Afford consideration for traffic speed at the roadblock, sight stopping distance and maintaining orderly traffic flow. 5.) Be staffed with sufficient manpower to properly check traffic without causing undue congestion. 6.) Provide that detained subjects shall be removed from the flow of traffic. q. Road hazard roadblocks -marked and semi-marked vehicles only. r. All officer shall take immediate action to set up a roadblock and shall notify a duty supervisor via communications, in the event that a roadblock must be set up to protect the public from potential hazard (flooding, traffic accidents, power lines down, etc.) s. The duty supervisor shall assess each situation as soon as possible and control the function and duration of the roadblock, consistent with the hazard involved. t. The roadblock shall be removed only by authority of the duty supervisor, upon notification by the officer that it is safe to do so. 6. Assistance to Foreign Police Agencies Assistance to foreign police agencies involved in a pursuit or conducting a roadblock shall be authorized through a duty supervisor under the provisions of Sections 3 and 4 of this order. 9 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY Approved by: Date: Mayor Attest: Date: City Clerk 10 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY Department Name: Employee Name: Vehicle Number: UNITED CITY OF YORKVILLE,ILLINOIS VEHICLE AGREEMENT FORM This agreement describes the conditions and terms under which an employee of the United City of Yorkville is permitted the use of a City-owned vehicle for City business only. Full Name: Department Name: Residential Address: Home Phone Number: Work Phone Number: Driver's License Number: Social Security Number: ******************************************************************************** The following information pertains to the City owned vehicle assigned to the above employee for official City business only. CITY VEHICLE NUMBER: MAKE: MODEL: YEAR: VEHICLE IDENTIFICATION NUMBER(VIN): ODOMETER READING: ROUND- TRIP COMMUTE MILES: ****************************************************************************** I have read in full and understand the terms and conditions contained within this Vehicle Agreement (attached) and, by my signature below, I agree to said terms and conditions. Signature Date 11 IL APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY UNITED CITY OF YORKVILLE MILEAGE REPORT FORM (Please keep form in vehicle) *Push in trip button to reset trip mileage before and after use Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles 12 APPENDIX I REVISED 2/10/04 UNITED CITY OF YORKVILLE VEHICLE POLICY UNITED CITY OF YORKVILLE VEHICLE USE FORM *Push in trip button to reset trip mileage before and after use Driver's Name: Driver's Signature: Date(s) Department: Vehicle Use (Activity) Total Mileage: Inspection of Vehicle Before Trip: Inspection of Vehicle After Trip: Damage: Mechanical Difficulty: Oil/Fuel on Departure: FULL 3/4 1/2 1/4 EMPTY Oil/Fuel on Return: FULL 3/4 1/2 1/4 EMPTY 13 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF DRAFT THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS,800 GAME FARM ROAD ON TUESDAY,JANUARY 27,2004. Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Absent Sticka Present Ward II Burd Present Kot Present Ward III Munns Present Ohare Present Ward IV Besco Absent Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,City Attorney Kelly Kramer, Police Lieutenant Don Schwartzkopf,Director of Public Works Dhuse and Finance Director Pleckham QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska removed Item#4,Sprintcom Lease Agreement,from the Consent Agenda and placed it under the Mayor's Report so that it can be tabled. He also tabled his 2003 Mayor's Annual Report until the next City Council meeting as he needs to attend the Technical Advisory Group meeting for the Prairie Parkway after tonight's Council meeting. He indicated that he sent City Administrator Graff to the meeting in his place until he could join it. He stated that the Council would be receiving the operation report from all the departments and his report was intended to be a precursor to this however now it will be a summary. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M.,Monday,February 23,2004 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Thursday,February 19,2004 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M.,Thursday,February 12,2004 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M.,Thursday,February 26,2004 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee 6:30 P.M.,Wednesday,February 11,2004 City of Yorkville Conference Room 800 Game Farm Road PUBLIC HEARINGS None. CITIZEN COMMENTS None. The Minutes of the Regular Meeting of the City Council—January 27,2004-page 2 PRESENTATIONS Architectural Plans Update for Library Expansion Project Rick McCarthy from Burnidge Cassell Associates presented an update on the architectural plans for the Library Expansion Project. Mr.McCarthy explained that to begin the expansion process, the Library commissioned a Library Building Consultant to do a needs analysis based on state standards and from this the design and cost were developed. Mr.McCarthy stated that the new construction allowance is$5,465,086.00. This cost along with the remodeling of the existing building,furniture,moving costs,a 10%contingency,etc.brings the total estimated cost of the project to$8,307,455.00. Mr.McCarthy discussed how the design of the expansion was developed. He went over the following items: o The space summary—he indicated how services would be distributed in the building to best utilize space. o Research of the area-he stated that sites and architecture in Yorkville were researched in order to develop a design that would fit into the context of the City. o Basic site plan—the location of the expansion on the site was determined in an effort to allow for big north windows as this is reduces direct sunlight and helps with cooling. He went over the layout of the different areas of the library such as the adult's library, children's library,administration offices,etc. o Expansion strategy—the library is designed to expand in the future by tearing down the original library building and replacing it with a larger structure. o Site analysis—the foot print of the expansion is not as large as other buildings in the area however it will be taller. Traffic coordination between the City Hall and Police Department still needs to be worked out. o Construction materials-Mr.McCarthy displayed exhibits showing the use of siding, stone and seamed metal roofmg. Alternate color options were presented. After his presentation,Mr.McCarthy opened the floor for questions. Mayor Prochaska asked if the design was to a point where financing should be researched. Mr.McCarthy stated at this stage he is confident with the design and contingency built in to the plan for the research of fmancing to begin. Alderman Munns asked Mr.McCarthy to explain the On-site Observation Allowance. Mr. McCarthy explained that when they go out for request for proposals(RFP'S)they start with a capital development fee schedule. He stated that architects use a schedule where the on-site observation allowance as broken out as a separate fee. This allowance includes office time,shop drawings,bidding,etc. If everything moves along smoothly,all of the allowance is not used. This also aids in making sure the contractors do what is specified and at the quality that is specified. Alderwoman Ohare asked if the library would be closed at any time during the renovation. Mr. McCarthy indicated that the plan is designed to minimize the time that the library will be closed. He stated that there will be times that the library will be open and noisy or have the power cut temporarily however for the most part it will remain open. He stated that other libraries he has worked on have been closed anywhere from four to ten days during the whole process including moving. He stated that after the addition is built,operations will be moved into the new space. Then the original library can be remodeled. Alderwoman Burd asked if a fireplace could be added to the building.She stated that this would be a nice touch. Mr.McCarthy indicated that a fireplace could be added to the adult's reading room at a minimal cost. She also asked if the Library Board decided on a facade. The Library Board members present indicated that they approve of the facade. Alderman Munns asked what made up the$80,000.00 allowance for equipment. Mr.McCarthy indicated this is to allow for new copy machines,card readers,etc. City Treasurer Powell asked how the metal roof would be sound proofed. Mr.McCarthy stated that the insulation is usually three to four inches thick under the roof which will deaden sound. Mayor Prochaska asked if the Library Board has thought to make a public presentation. Mr. McCarthy stated that there has been discussion regarding making presentations in a couple of different venues. Library Board member Gail Gaebler was present at the meeting and stated that the Board has discussed having the Kendall County Record do a series of articles which would give the history of the library and address the public's questions. Mayor Prochaska stated that the Council would be willing to work with the Board in developing a public presentation. The Minutes of the Regular Meeting of the City Council—January 27,2004-page 3 Treasurer Powell asked if the Library Board thought of using the cable television's public access channel to publicize the expansion. Mr.McCarthy stated that this had not been discussed but was something to consider. Library Board member Sandy Lindblom commented on the expansion being done in two phases. She stated that the consensus of the Board was to wait with the renovation of the current building until funds become available. Alderman Munns questioned the figures on the last page of the booklet that Mr.McCarthy handed out. The estimated cost indicated on this page is$6,620,029.00 however Mr.McCarthy stated earlier that the project cost would be$8,307,455.00. Mr.McCarthy explained that the$6.6 million is only for the building without the 10%contingency,furniture,etc. There was no further discussion. CONSENT AGENDA I. Ordinance 2004-04-Approving Sign Variance for 803 N.Bridge Street -authorize the Mayor and City Clerk to execute 2. Ordinance 2004-05—Approving Setback Variance for Residence Located at 419 Park Street-authorize the Mayor and City Clerk to execute 3. Ordinance 2004-06—Amending Plan Commission Membership and Officer Amendment-authorize the Mayor and City Clerk to execute 4. Resolution 2004-01—Approving Traffic Stops Statistical Study-authorize the Mayor and City Clerk to execute Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved by Alderwoman Spears;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-6 Nays-0 Burd-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye,Ohare-aye PLANNING COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the City Council meetings from January 12,2004;seconded by Alderman Munns. Alderwoman Burd questioned Alderman Besco statement on page 7,paragraph two of the minutes. She stated that she thought that Alderman Besco said that the City Council should be eliminated and matters of employment should go to an independent arbitrator. Alderman Sticks agreed. As Alderman Besco was not present,it was discussed and agreed upon to change the sentence to read"the Mayor and the City Council to the sentence. She also questioned page nine, paragraph one,second sentence. She clarified that she was not disappointed that the letter from Seyfarth and Shaw was attached to the original draft rather she was disappointed that none of the changes she recommended had been made. She asked that this phrase be amended to reflect this. On the same page,paragraph two,last sentence she asked Alderman Sticka to clarify if the Attorney General should be contacted regarding Alderwoman Spears'meeting with the staff or regarding the employee manual. Alderman Sticka stated that he questioned if the Council should get the Attorney General's opinion on the separation of powers regarding the employee manual. Alderwoman Burd asked that this be clarified in the minutes. Alderwoman Burd also noted a typographical error on page 6,paragraph 6,first sentence;"cases were boards"should be"cases where boards". Alderwoman Spears noted a correction on page eight,second paragraph,second to last sentence; "not going to but it out"should be corrected to"not going to put it out." Mayor Prochaska asked that the minutes be approved as corrected. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Detailed Board Report dated January 15,2004 totaling the following amounts:checks in the amount of$864,396.92(vendor);$129,154.09(payroll period ending 1/14/04)for a total of $993,551.01;seconded by Alderwoman Burd. The Minutes of the Regular Meeting of the City Council—January 27,2004-page 4 Motion approved by a roll call vote. Ayes-6 Nays-0 Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticks-aye REPORTS MAYOR'S REPORT Sprintcom Lease Agreement Mayor Prochaska entertained a motion to table the Sprintcom Lease Agreement until the next City Council meeting. So moved by Alderwoman Ohare;seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes-6 Nays-0 Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticks-aye Proclamation for the Illinois City/County Management Association Mayor Prochaska read the Proclamation of Appreciation to the Illinois City/County Management Association(see attached). He entertained a motion to ratify the proclamation. So moved by Alderman Sticka;seconded by Alderwoman Burd. Motion approved by a viva voce vote. ATTORNEY'S REPORT No report CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT No report. COMMUNITY&LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS City Treasurer Alderman Sticks noted that City Treasurer Powell,through changes in the investment policy and negotiations with the local banks,will be bringing in thousands of additional dollars to the City. The Minutes of the Regular Meeting of the City Council—January 27,2004-page 5 He stated that it was great that the Treasurer was actually doing the work of a treasurer. There was a round of support for Treasurer Powell from the Council. Treasurer Powell thanked the Council for their support and gave a special thanks to Finance Director Pleckham for her guidance. Fox Hill Subdivision Alderwoman Spears stated that she had not received verification of the amount for the final acceptance of the Fox Hill Subdivision. She asked if it had been accepted. Mayor Prochaska stated that he was still waiting for verification. Alderman Besco Alderwoman Spears stated that she spoke with Alderman Besco earlier and his surgery went well and he is doing fine. Mayor Prochaska stated that he had a get well card for everyone to sign. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into executive session to discuss the purchase or lease of real property for the use of the public body. He asked that the City Clerk,City Treasurer,and City Attorney be included in the session. He also noted that there would not be any action taken after the session. So moved by Alderman Munns;seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes-6 Nays-0 Ohare-aye,Burd-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye The regular session broke at 7:45 P.M.The Council took a five minute break. The City Council returned to regular session at 8:11 P.M ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Spears;seconded by Alderman Munns. Motion approved by a viva voce vote. Meeting adjourned at 8:12 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois WATER WORKS SYSTEM IMPROVEMENT PROJECTS United City of Yorkville, Kendall Co., IL Radium Violation Notice (W-2003-00535) Facility No.: IL0930250 Discussion Outline — Conference Call February 3, 2004 • Existing Water Works System ➢ Well Inventory ✓ Well No. 3—650 GPM (936,000 MGD) ✓ Well No. 4— 1225 GPM (1,764,000 MGD) ✓ Wells No. 1 and 2 Have Been Abandoned and Well No. 5 Was Sold To the City of Plano ➢ Water Quality Summary ✓ Well No. 3 and Well No. 4 Combined Radium 226 and 228— 15 pCi/I +1- • Water Works System Planning ➢ Radium Compliance Planning ✓ Initiated in December 1999 ✓ Shallow Water Well Blending and Then Nine Alternatives Including Three Supply Options and Three Treatment Systems Were Evaluated Low Cost Alternative—Treat Existing Wells With Cation Exchange Treatment and Add Well No. 6 and Well No. 6 Treatment System ❖ Capital Cost—$7,352,500 ❖ Annual Operation and Maintenance Cost—$838,252 •: 20-Year Present Worth—$15,213,155 b Lime Softening Low Cost Alternative—Treat Existing Wells and New Well No. 6 At Central Lime Softening Plant ❖ Capital Cost—$10,367,200 (41% Increase) ❖ Annual Operation and Maintenance Cost—$1,040,652 (24% Increase) ❖ 20-Year Present Worth —$20,084,038 (32% Increase) ➢ Water Supply Expansion ✓ Additional Growth Within the Community Has Increased the Existing Demand On the System, and Will Further Increase the Demand In the Near Future ✓ Currently Integrating Wells No. 7, 8, & 9; Well No. 7 Well House and Treatment Facility and Wells No. 8 & 9 Well House and Treatment Facility ➢ Water Works System Needs Assessment and Radium Compliance Plan Timeline [Handout] • Water Works System Improvement Projects ➢ Proposed Schedules—Draft[Handout] • Discussion ENGINEERING ENTERPRISES,INC. G:\PUBLIC\Yorkville\20021Y00204 Radium Violation Response\Doc\outline03.doc SUGAR GROVE, IL OPTION 1: RADIUM COMPLIANCE SCHEDULE - IEPA LOAN PROGRAM FUNDING 2/3/04 WATER WORKS SYSTEM IMPROVEMENTS United City of Yorkville, Kendall Co., IL CONTR. 2004 2005 2006 NO. PROJECT(S) WORK ITEMS JFMAMJJASONDJFMAMJJASONDJFMAMJ -- Project Plan Project Plan Revision Env.Sign-offs Resubmittal Env.Sign-offs Review Project Plan Review-IEPA P.E.I.D.-IEPA Public Hearing Project Plan Acceptance IEPA Loan Documentation Loan Application Prep. Financial Submittal Resolutions Debt Authorization Ord. Public Comment Water Use Ordinance Rev. Bid Submittal/Application Complete Loan Agreement Issued B.1 Wells No.3&4 Well Design(Loan Program Docs.) House and Treatment YBSD Plan Review(COMPLETE) Facility IEPA Plan Review(Loan Program) Bidding and Contracting Construction ® `s B.2 State Street Finished Water Design Main IEPA Plan Review Bidding and Contracting Construction 111111111111111 B.3 Wells No.3 and 4 Raw Design Water Main and King Street Corps/IDNR/Etc.Permit Review Finished Water Main IEPA Plan Review _ Bidding and Contracting Construction H:\Tony\cony\Water\LoanProgramSchedule\[LoanProgramSchedule.xls)Loan Program Schedule 2-3-04 LEGEND Notes Report Work The schedule is based on the City being eligible for and then Loan Documentation obtaining a Public Water Supply Loan to fund the improvements. Design Agency Review NIMINd Bidding and Contracting let Construction Englnssring Projected Radium Compliance Date(Beginning Of Month) Entsrprlsas. Inc. OPTION 2: RADIUM COMPLIANCE SCHEDULE - BOND FUNDING 2/3/04 WATER WORKS SYSTEM IMPROVEMENTS United City of Yorkville, Kendall Co., IL CONTR. 2004 2005 2006 NO. PROJECT(S) WORK ITEMS J FMAMJ JASONDJ FMAMJJASONDJ FMAMJ B.1 Wells No.3&4 Well Design(COMPLETE) House and Treatment YBSD Plan Review(COMPLETE) Facility TEPA Plan Review(COMPLETE) Bidding and Contracting Construction 1111111111111. B.2 State Street Finished Water Design Main TEPA Plan Review Bidding and Contracting Construction 111111111111111 B.3 Wells No.3 and 4 Raw Design Water Main and King Street Corps/IDNR/Etc. Permit Review Finished Water Main TEPA Plan Review Bidding and Contracting I Construction H:\Tony\tony\Water\LoanProgramSchedulel(BondFundingSchedule.xls]Bond Fund Schedule 2-3-04 LEGEND Notes: Report Work - The construction period for the river crossing for the raw water main Loan Documentation from Well No.3 to Well No.4 is limited to mid summer(low baseflow '°1111111 Design in river). Agency Review - The startup of the treatment facility will be a minimum of 1 month Bidding and Contracting beyond the completion of the raw water main connection. Construction EngMsnring Projected Radium Compliance Date(Beginning Of Month) Ember-prison. Inc. PAGE 1 OF 2 UNITED CITY OF YORKVILLE WATER WORKS SYSTEM NEEDS ASSESSMENT AND RADIUM COMPLIANCE PLAN TIMELINE United City of Yorkville, Kendall Co., IL Work Item Date Consultant Statement of Qualification (SOQ) Submittals January 15, 1999 Consultant Presentations October 7, 1999 City/EEI Project Initiation Meeting (C. Staff/Mayor/Alderman) December 10, 1999 City/EEI Progress Meeting No. 1 (C. Staff) February 29, 2000 City/EEI Progress Meeting No. 2 (C. Staff) April 12, 2000 City/EEI/YBSD Waste Disposal Meeting No. 1 (C. Staff/R. Pfister) April 20, 2000 City/EEI -YBSD/WEDA Waste Letter No. 1 May 9, 2000 City/EEI Progress Meeting No. 3 (C. Staff) May 9, 2000 PW Committee Presentation No. 1 June 19, 2000 YBSD/WEDA-City/EEI Waste Letter No. 2 June 26, 2000 City/EEI Progress Meeting No. 4 (C. Staff) July 10, 2000 PW Committee Presentation No. 2 July 17, 2000 C.O.W. Presentation July 20, 2000 Project Plan Submittal To IEPA July 31, 2000 City/EEI -YBSD/WEDA Waste Letter No. 3 September 11, 2000 YBSD/WEDA-City/EEI Waste Letter No. 4 September 26, 2000 City/EEI -YBSD/WEDA Waste Letter No. 5 October 27, 2000 Radionuclides Final Rule Published December 7, 2000 City/EEI/YBSD Waste Disposal Meeting No. 2 (C. Staff/R. Pfister/WEDA) December 20, 2000 City/EEI -YBSD/WEDA Waste Letter No. 6 December 26, 2000 YBSD/WEDA-City/EEI Waste Letter No. 7 January 11, 2001 PW Committee Presentation No. 3 January 15, 2001 IEPA Issues Project Plan Review Letter January 17, 2001 City/EEI/YBSD Waste Disposal Meeting No. 3 (C. Staff/R. Pfister/WEDA) January 31, 2001 City/EEI Progress Meeting No. 5 (C. Staff) April17, 2001 City Prepares Intergovernmental Agreement For YBSD June 2001 YBSD Takes Board Action Indicating They Will Not Accept Radium Waste July 2001 City Revises Radium Treatment Compliance Plan To Lime Softening July 2001 LSTF Siting Plan Initiated August 1, 2001 City Council Approves Engineering Agreement For Improvements (LS) August 9, 2001 City Council Approves Amended Engineering Agreement For Improvements (LS) April 23, 2002 City Conducts Town Meeting On Lime Softening Radium Compliance Plan April 30, 2002 City Reopens Discussions With YBSD Relative To CE Waste Acceptance August 2002 City Prepares Intergovernmental Agreement For Waste Considerations December 2002 City and YBSD Approve Intergovernmental Agreement February 2003 City Council Approves Amended Engineering Agreement For Improvements (CE) February 11, 2003 City/EEI Reply To IEPA Project Plan Comments February 28, 2003 City Submits Pre-Application To IEPA-IFAS For FY 2004 Loan Program Funding March 17, 2003 ENGINEERING ENTERPRISES,INC. SUGAR GROVE,IL PAGE 2 OF 2 UNITED CITY OF YORKVILLE Work Item Date City Meets With IEPA To Discuss Compliance Plan March 21, 2003 IEPA-IFAS Letter—Loan Program Eligibility With New Wells On-Line May 13, 2003 City Obtains IEPA-PWS Constr. Permit For Well No. 7 May 21, 2003 City Obtains IEPA-PWS Constr. Permit For Well No. 8 June 4, 2003 City Obtains IEPA-PWS Constr. Permit For Well No. 9 June 4, 2003 City Obtains IEPA-PWS Constr. Permit For Wells No. 8 &9 Treatment Facility June 25, 2003 City Obtains IEPA-PWS Constr. Permit For Wells No. 7 Treatment Facility June 30, 2003 IEPA-IFAS Letter—City Radium Compliance Project To Be Placed On IUP August 29, 2003 City Obtains IEPA-PWS Constr. Permit For Wells No. 3 and 4 Treatment Facility October 9, 2003 City Obtains IEPA-WPC Constr. Permit For Well No. 7 Treatment Facility October 29, 2003 City Obtains IEPA-WPC Constr. Permit For Wells No. 3 and 4 Treatment Facility October 29, 2003 City Obtains IEPA-WPC Constr. Permit For Wells No. 8 and 9 Treatment Facility October 29, 2003 City Submits Letter To IEPA-IFAS— Clarification Of Loan Program Eligibility December 16, 2003 IEPA Issues Radium Violation Notice December 19, 2003 City Submits Letter To IEPA-IFAS—Additional Information For Eligibility Review January 26, 2004 City Requests Meeting With IEPA To Discuss Compliance Schedule January 27, 2004 Meeting (Conference Call)With IEPA To Discuss Compliance Schedule February 3, 2004 ENGINEERING ENTERPRISES,INC. H:\Tony\tony\Water\LoanProgramSchedule\timeline.doc SUGAR GROVE, IL Message Page 1 of 1 Subj: Violation Notice No.: W-2003-00535, United City of Yorkville Date: 2/3/2004 9:30:46 AM Central Standard Time From: freeman eeiweb.corn To: mike cr'umly`. ?ep3 state it us CC: george trelir e 'a state ii.us, hi a s h,aGCD corn, tgaftgvorKviiie.d us File: LoanProgramSchedule.zip (45203 bytes) DL Time (46667 bps): < 1 minute Sent from the Internet(Det,)li; Mike- As I believe you are aware, the radium compliance meeting for the United City of Yorkville that is scheduled for today at 1:00 P.M. has been changed to a conference call. In anticipation of that conference call, I am attaching a number of files that contain material that we are hoping to reference during the discussion. Please find attached two (2) MS Excel files and one (1) MS Word file. The files contain the following information: - Option 1: Radium Compliance Schedule- IEPA Loan Program Funding - Option 2: Radium Compliance Schedule- Bond Funding -Water Works System Needs Assessment and Radium Compliance Plan Timeline Please note the schedules are in color. Through communication with George Trello, it is our understanding that you may have access to a color printer. If it would not be too much trouble, would you be able to print and distribute color copies to the conference call participants at your office? I also will fax all of the documents, so you have a general idea of what they look like when we print them here. In addition, we may need to reference some of the material that was presented at the March 21, 2003 meeting at your office. Specifically, we may need to review some of the maps that were presented. Since these exhibits cannot be easily transmitted electronically or by fax, would it be possible to have those exhibits available for review at the conference call? I will contact you later in the morning to discuss this transmission. We look forward to a productive conference call at 1:00 P.M. Jeffrey W. Freeman, P.E. Senior Project Manager EEI (630)466-9350 (630)466-9380 Fax Tuesday, February 03, 2004 America Online: Guest if(cjoifY \ United City of Yorkville Memorandum 1AES - EST IN ---,. 1836 800 Game Farm Road --� Yorkville, Illinois, 60560 o � rj630-553-4350 Telephone: Fax: 630-553-7575 Date: February 6, 20047' To: Mayor& City Council h ��`' From: Traci Pleckham—Finance Director _ Subject: Revised 2003/2004 Budget Summary As a follow-up to the 02/03/04 Committee of the Whole meeting, below is a summary of the following changes as discussed, along with one additional change upon final staff review: Proposed Revised Budget Amended Net GENERAL FUND(pages 1-7) Amount Amount Change Rob Roy Creek Hydraulic Study Revenue $37,925 $12,000 ($25.925) Expenses: Rob Roy Creek Hydraulic Study $37.925 $12,000 ($25,925) Wearing Apparel—Finance&Admin. $1,200 $813 ($387) Contingencies $59,803 $58,508 ($1,295) Wearing Apparel—Engineering $800 $523 ($277) Upon a final staff review on 02/04/04,a revision is recommended for the following additional line item: Contingencies—Public Safety/Police $0 $1,959 $1,959 Funds in the above listed amount were already expended prior to the Mayor's direction to consolidate this line item. MFT(page 11) IDOT Truck Access Grant Revenue $0 $60,000 $60,000 Originally,this was discussed as a Fox Industrial line item, however the dollars spent the past 2 years relating to this grant were from the MFT Fund. Contingency(to offset revenue) $278,247 $338,247 $60,000 Proposed Revised Budget Amended Net LAND CASH(pages 23 &24) Amount Amount Change River's Edge Revenue—OSLAD Grant $73,262 $147,262 $74,000 River's Edge Expense $75,000 $149,000 $74,000 LAND ACQUISITION(page 26) Expenses: Gilbert Park Acquisition $0 $40,000 $40,000 Contingency $165,000 $125,000 ($40,000) I have also included a copy of the Revised 2003/2004 FY Budget which highlights these changes. STATE OF ILLINOIS ) )ss COUNTY KENDALL ) ORDINANCE NO. 2004- ORDINANCE APPROVING THE REVISION OF THE 2003-2004 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly held all Public Hearings, allowed public input, and through its committee system has duly considered revision of the budget for the 2003-2004 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it in the best interest of the City for the orderly operation thereof to pass and approve the revised 2003-2004 Fiscal Year Budget being submitted on April 22, 2003 at its regular City Council Meeting: NOW THEREFORE, upon Motion duly made, seconded and approved by a majority of those so voting, revision of the 2003-2004 Budget as presented is hereby adopted for the 2003- 2004 Fiscal Year. Page 1of2 ADOPTED this 10th day of February, 2004, pursuant to a roll call vote as follows: PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 10th_day of February, A.D. 2004. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this 10th day of February, A.D. 2004. Attest: CITY CLERK Page 2 of 2 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR I REVISED NUMBER 'DESCRIPTION BUDGET BUDGET COMMENTS GENERAL FUND REVENUES 01-000-40-00-3999 CARRY OVER BALANCE 0! 0 01-000-40-00-4000 REAL ESTATE TAXES 1,219,465 1,194,170 Due to decrease in extended levy 01-000-40-00-4001 ;TOWN ROAD/BRIDGE TAX 85,000 91,000, 01-000-40-00-4010 PERSONAL PROPERTY TAX 10,000 10,000' 01-000-40-00-4020 STATE INCOME TAX 435,014 362,057 Due to decrease in state revenues 01-000-40-00-4030 MUNICIPAL SALES TAX X 1,805,0001 1,805,000 01-000-40-00-4032 STATE USE TAX 58,070 55,701 Due to decrease in state revenues 01-000-40-00-4040 'MUNICIPAL UTILITY TAX 530,537 500,000, 01-000-40-00-4041 UTILITY TAX- NICOR 15,000 15,0001 01-000-40-00-4042 UTILITY TAX- CABLE TV 40,000 40,000 01-000-40-00-4043 UTILITY TAX -TELEPHONE 170,000; 200,000 01-000-40-00-4050 HOTEL TAX 19,000 19,000 01-000-41-00-4100 ;LIQUOR LICENSE 20,000 20,000 01-000-41-00-4101 OTHER LICENSES 1,500 3,500, 01-000-41-00-4110 BUILDING PERMITS 500,000 775,0001 01-000-42-00-4205 FILING FEES 24,000, 24,000 01-000-42-00-4206 GARBAGE SURCHARGE 145,516 145,516 01-000-42-00-4207 REFUSE STICKERS 0 0 01-000-42-00-4208 COLLECTION FEE -YBSD 10,000 10,000, 01-000-42-00-4210 DEVELOPMENT FEES 400,000 600,000 1 Includes Moser$250K 01-000-42-00-4211 ENGINEERING CAPITAL FEE 0 22,500'Includes Moser$20K+25 addtl permits 01-000-43-00-4310 TRAFFIC FINES 80,000', 70,000 01-000-43-00-4315 REIMBURSE POLICE TRAINING 0 4,700 Reimbursement from State 01-000-43-00-4320 ;ORDINANCE FEES 5,000 5,000, 01-000-44-00-4401 'DARE DONATIONS 1,000 1,000 01-000-44-00-4402 ROB ROY CREEK HYDRAULIC STUDY 0 12,000 Funding from developers 01-000-44-00-4410 REIMBURSEMENTS- OTHER GOVTS 21,664 5,4721$672 past school contract/$4,800 school facility planning 01-000-44-00-4411 REIMBURSEMENTS-POLICE PROTECTN 2,500, 2,500 01-000-44-00-4420 SIDWALK CONSTRUCTION 5,0001 5,0001 01-000-44-00-4490 (MISCELLANEOUS INCOME 13,000 13,000 01-000-45-00-4505 COPS GRANT-VESTS 2,000 2,985 01-000-45-00-4510 COPS GRANT 41,667 41,667 01-000-45-00-4521 ICJIA BLOCK GRANT 0, 18,484 01-000-46-00-4600 INVESTMENT INCOME 11,500 6,500 2/6/2004 Page 1 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS GENERAL FUND D REVENUES 01-000-49-00-4915 TRANSFER FROM WATER OPERATIONS 107,490 160,000 Due to increase in Administrative expenses relating to this fund 01-000-49-00-4920 TRANSFER FROM SEWER MAINT. 21,642 38,178 Due to Streets new hire 01-000-49-00-4925 TRANSFER FROM SAN. SEWER IMP 150,000 200,000 $150K IEPA Loan requirement& increase in Admin expenses 01-000-49-00-4930 TRANSFER FROM WATER IMPROVE. 135,000 200,000 Due to increase in Administrative expenses relating to this fund TOTAL REVENUES: GENERAL 6,085,565 6,678,9301 2/6/2004 Page 2 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED I NUMBER 'DESCRIPTION BUDGET BUDGET COMMENTS FINANCE & ADMINISTRATION EXPENSES 01-110-50-00-5,100 SALARIES - MAYOR7,500 7,500 01-110-50-00-5101 SALARIES - CITY CLERK 3,600, 3,600 01-110-50-00-5102 SALARIES - CITY TREASURER 3,600' ' 3,600 01-110-50-00-5103 SALARIES -ALDERMAN 28,800 28,800 01-110-50-00-5104 SALARIES - LIQUOR COMMISSIONER 1,000 1,000 01-110-50-00-5105 SALARIES -CITY ATTORNEY 11,500 11,5001 01-110-50-00-5106 ,SALARIES -01-110-50-00-5136 SALARIES PART TIME ADMINISTRATIVE 329,850 421 329,850 Merit+ FT Receptionist 01-110-50-00-5137 SALARIES - OVERTIME 1,500' 1,500 01-110-50-00-5202 BENEFITS-UNEMPLOY. COMP. TAX 11,600 11,600 01-110-50-00-5203 BENEFITS - HEALTH INSURANCE 377,918 400,00017 new employees(5 related to Moser) 01-110-50-00-5204 BENEFITS -GROUP LIFE INSURANC 16,000 16,000 01-110-50-00-5205 BENEFITS - DENTAL/VISION ASST 60,000 40,000 01-110-61-00-5300 LEGAL SERVICES 20,000' 20,000 01-110-61-00-5304 (AUDIT FEES & EXPENSES I 14,230' 14,230 01-110-61-00-5305 ACCOUNTING ASSISTANCE 5,000 5,000 01-110-61-00-5307 ACCOUNTING SYSTEM REVIEW 9,930 9,930, 01-110-61-00-5308 GASB 34 20,640 7,000' 01-110-61-00-5310 EMPLOYEE ASSISTANCE 1,400 4,000 01-110-61-00-5311 CODIFICATION 5,000i 5,000 01-110-61-00-5314 !BUILDING INSPECTIONS 380,000 580,000 75% of Building Permits 01-110-61-00-5322 BONDING 1,500 1,500, 01-110-62-00-5400 INSURANCE-LIABILITY & PROPERTY 119,203 113,080!Actual expense 01-110-62-00-5401 CONTRACTUAL SERVICES 20,500 22,000 Due to document shredding 01-110-62-00-5403 SPECIAL CENSUS 28,000! 28,000 01-110-62-00-5404 CABLE CONSORTIUM FEE 17,400i 17,400 01-110-62-00-5406 1OFFICE CLEANING 18,000 20,000 01-110-62-00-5410 MAINTENANCE -OFFICE EQUIPMENT 500 500 01-110-62-00-5411 MAINTENANCE -COMPUTERS 10,000 5,000! 1 01-110-62-00-5412 MAINTENANCE - PHOTOCOPIERS 7,000 15,000 Additional copiers-lease cost 01-110-62-00-5421 WEARING APPAREL 1,200 813 Spending frozen per Mayor's direction 01-110-62-00-5427 !FACADE PROGRAM 20,0001 20,000 01-110-62-00-5436 !TELEPHONE 18,0001, 22,000 2/6/2004 Page 3 of 33 ............. UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ' ACCOUNT YEAR REVISED 1 NUMBER DESCRIPTION (BUDGET BUDGET COMMENTS FINANCE & ADMINISTRATION 01-110-62-00-5437 -1ACCTG SYSTEM SERVICE FEE 6,370 4,270'Decrease due to reduction of service fee 01-110-62-00-5438 CELLULAR TELEPHONE 4,000 5,500 01-110-62-00-5439 TELEPHONE SYSTEMS MAINTENANCE 5,000 5,000 01-110-64-00-5600 DUES 2,000 4,000,Chamber of Commerce Dues 01-110-64-00-5601 ILLINOIS MUNICIPAL LEAGUE DUES 550 550; 01-110-64-00-5603 SUBSCRIPTIONS 2001 200 01-110-64-00-5604 TRAINING & CONFERENCES 6,000 6,000 01-110-64-00-5605 TRAVEL EXPENSES 14,000 19,000 IML L 01-110-64-00-5607 PUBLIC RELATIONS 10,000 10,000 01-110-65-00-5800 CONTINGENCIES 147,141 58,508 RESERVE - MOSER 0 104,302 01-110-65-00-5802 OFFICE SUPPLIES 9,500 10,500 01-110-65-00-5804 OPERATING SUPPLIES 5,000 7,5001 01-110-65-00-5808 POSTAGE & SHIPPING 8,500 8,500' 01-110-65-00-5809 PRINTING & COPYING 7,000 5,000 01-110-65-00-5810 PUBLISHING &ADVERTISING 2,0001 2,000 01-110-65-00-5844 MARKETING - HOTEL TAX 19,000 19,000 01-110-72-00-6500 IMRF PARTICIPANTS 58,446 34,6731Decrease due to retirement line items being added to all depts. 01-110-72-00-6501 SOCIAL SECURITY& MEDICARE 138,828 30,928 Decrease due to retirement line items being added to all depts. 01-110-75-00-7002 COMPUTER EQUIP & SOFTWARE 10,000 20,000 Includes MSI building permit application 01-110-75-00-7003 OFFICE EQUIPMENT 4,000' 4,000 01-110-78-00-9001 CITY TAX REBATE 1,200 1,2001 01-110-78-00-9002 NICOR GAS 12,000 12,0001 01-110-78-00-9003 SALES TAX REBATE 305,000, 305,000 01-110-78-00-9004 MISCELLANEOUS 100. 100 01-110-78-00-9005 MERIT/PAY EQUITY 50,757 0 Updated to various salary line items based on reviews TRANSFER TO LIBRARY 0 14,425 IMRF&SS transfer that the City collected for Library 01-110-99-00-9925 TRANSFER TO SAN SEWER 150,000' 150,000 01-110-99-00-9940 TRANSFER TO PARK& RECREATION 589,824 617,616 01-110-99-00-9941 TRANSFER TO PARK/REC CAPITAL 60,3161 45,316 01-110-99-00-9945 TRANSFER TO MUNICIPAL BLDG 24,200 24,200 01-110-99-00-9965 TRANSFER TO DEBT SERVICE 23,152 14,709 Due to Debt Service Carry Over TOTAL EXPENSES: FINANCE &ADMINISTRATION 3,272,297 3,370,836 2/6/2004 Page 4 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS ENGINEERING EXPENSES 01-150-50-00-5107 SALARIES-EMPLOYEES 162,415 178,543 New Eng Tech & FT Eng Asst. - Funded thru Moser 01-150-50-00-5137 SALARIES-OVERTIME 1,000 1,0001 01-150-62-00-5401 CONTRACTUAL SERVICES 20,000 40,0001Faxon Road 01-150-62-00-5409 MAINTENANCE-VEHICLES 4,500 4,500' 01-150-62-00-5410 MAINTENANCE-OFFICE EQUIP 500 500 01-150-62-00-5411 MAINTENANCE-COMPUTERS 1,500 1,500 01-150-62-00-5421 WEARING APPAREL 800 523 Spending frozen per Mayor's Direction 01-150-64-00-5600 DUES 300 300 01-150-64-00-5604 TRAINING & CONFERENCES 1,500 2,500 Additional training in Spring 01-150-64-00-5605 TRAVEL EXPENSE 1,0001 1,000 01-150-64-00-5616 BOOKS & PUBLICATIONS 200 200 01-150-65-00-5801 ENGINEERING SUPPLIES 2,000 2,000 01-150-65-00-5802 OFFICE SUPPLIES 500 1,500' 01-150-65-00-5809 PRINTING & COPYING 1,200 1,200 01-150-72-00-6500 IMRF PARTICIPANTS 1 0 16,626 Retirement line items added to all depts. 01-150-72-00-6501 SOCIAL SECURITY& MEDICARE 0 13,735 Retirement line items added to all depts. ROB ROY CREEK HYDRAULIC STUDY 0 12,000 PICK UP TRUCK 0 20,000'Paid by Moser Capital Fee TOTAL EXPENSES: ENGINEERING 197,415' 297,627 2/6/2004 Page 5 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS PUBLIC SAFETY/POLICE DEPT. EXPENSES 01-210-50-00-5107 SALARIES - EMPLOYEES 377,773 405,510 New hires funded through Moser 01-210-50-00-5131 !SALARIES - LIEUT./SERGEANTS/CHIEF 360,091 410,892 New Sergeant& Merit Increases 01-210-50-00-5133 SALARIES - COPS 185,721 167,164,Less 1 COPS Officer 01-210-50-00-5134 SALARIES - CROSSING GUARD 9,600, 9,600 01-210-50-00-5135 SALARIES - POLICE CLERKS 80,268 84,090 Merit Increases 01-210-50-00-5137 SALARIES -OVERTIME 73,000 5 ,000' 01-210-50-00-5136 SALARIES - PART TIME 41,760 50,000 Less overtime needed due to 12 hour shifts 01-210-61-00-5300 LEGAL SERVICES 6,000 6,000 01-210-62-00-5408 MAINTENANCE - EQUIPMENT 8,000 8,000 01-210-62-00-5409 ,MAINTENANCE -VEHICLES 21,000' 21,000 01-210-62-00-5410 MAINT-OFFICE EQUIPMENT 2,500 2,500, 01-210-62-00-5411 MAINTENANCE -COMPUTERS 2,000 2,000 01-210-62-00-5414 WEATHER WARNING SIREN MAINT 0 16,000 Includes$8K for moving downtown siren 01-210-62-00-5421 WEARING APPAREL 22,575 26,575 Increase relating to new hires paid by Moser admin fee 01-210-62-00-5422 COPS GRANT IV-VESTS 2,000 2,000 01-210-62-00-5423 1CLASY GRANT 4,000 4,000 01-210-62-00-5424 ICJIA-JUVENILE 5,000 5,000 ICJIA BLOCK GRANT 0 18,484 01-210-62-00-5429 ,PSYCHOLOGICAL TESTING 1,250 1,250 01-210-62-00-5430 HEALTH SERVICES 3,000 3,000 01-210-62-00-5431 LABORATORY FEES 1,000 1,000 01-210-62-00-5436 TELEPHONE 16,535 16,535 01-210-62-00-5438 CELLULAR TELEPHONE 7,000 7,000 01-210-62-00-5440 PAGERS 1,600 1,600 01-210-62-00-5441 MTD-ALERTS FEE 2,300 2,300 01-210-64-00-5600 DUES 2,250 2,250' 01-210-64-00-5603 SUBSCRIPTIONS 300 300 01-210-64-00-5604 TRAINING & CONFERENCE 9,660 13,660 Increase relating to new hires paid by Moser admin fee 01-210-64-00-5605 TRAVEL EXPENSES 7,000 8,500,Increase relating to new hires paid by Moser admin fee 01-210-64-00-5606 COMMUNITY RELATIONS 5,000 5,000 01-210-64-00-5607 POLICE COMMISSION 14,500 10,000 01-210-64-00-5608 'TUITION REIMBURSEMENT 14,000 14,000, 01-210-64-00-5609 POLICE RECRUIT ACADEMY 7,000 3,500 2/6/2004 Page 6 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION ,BUDGET BUDGET COMMENTS PUBLIC SAFETY/POLICE DEPT. 01-210-64-00-5610 [GUN RANGE FEES 625 625 01-210-64-00-5611 SRT FEE 2,000 2,000 01-210-65-00-5800 CONTINGENCIES 9,600 1,959 Could not bring to 0 since funds were already expended 01-210-65-00-5802 OFFICE SUPPLIES6,300 6,300 01-210-65-00-5804 OPERATING SUPPLIES 15,750 15,750, - _ 01-21.0-65-00-5808 POSTAGE & SHIPPING 2,500, 2,500 - - — -_- 01-210-65-00-5809 PRINTING & COPYING 2,300 2,300 01-210-65-00-5810 PUBLISHING &ADVERTISING 945' 945 01-210-65-00-5812 GASOLINE 29,000 29,000 01-210-65-00-5813 AMMUNITION 6,825 6,825 01-210-72-00-6500 IMRF PARTICIPANTS 0 7,787 Retirement line items added to all depts. 01-210-72-00-6501 SOCIAL SECURITY& MEDICARE 0 89,430 Retirement line items added to all depts. 01-210-72-00-6502 POLICE PENSION , 184,453 184,453 01-210-75-00-7002 COMPUTER EQUIP & SOFTWAR 5,775' 5,775 01-210-78-00-9004 BIKE PATROL 2,000 2,000 01-210-99-00-9910 TRANSFER TO PD CAPITAL FUND 50,154 39,762 Decrease due to Capital Fund Carry Over TOTAL EXPENSES: PUBLIC SAFETY/POLICE DEPT. 1,611,910 1,767,880 2/6/2004 Page 7 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND I FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET 'BUDGET COMMENTS BUILDING & ZONING_ EXPENSES 01-220-61-00-5300 LEGAL SERVICES6,000 10,000 School Facility/Hoover/Waubonsee/Land Use/Trans. Study 01-220-62-00-5401 CONTRACTUAL SERVICES 16,000 100,000 Wetland/PUD/Subdivision Control/Landscape/General 01-220-62-00-5430 PLANNING CONSULTANT 16,000 33,000 01-220-62-00-5432 ECONOMIC DEVELOPMENT 45,000, 45,000 01-220-64-00-5600 DUES200 200, 01-220-65-00-5804 OPERATING SUPPLIES 1,0001,000'I 01-220-65-00-5809 PRINTING & COPYING 700 700 01-220-65-00-5810 PUBLISHING &ADVERTISING 4,000 8,000 $2K funded through Moser 01-220-65-00-5814 'BOOKS & MAPS 500 500 TOTAL EXPENSES: BUILDING &ZONING 89,400 198,400 2/6/2004 Page 8 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED , NUMBER DESCRIPTION BUDGET BUDGET COMMENTS STREETS , EXPENSES 01-410-50-00-5107 SALARIES - EMPLOYEE 87,805 135,564 2 new hires- 1 funded through Moser 01-410-50-00-5136 SALARIES - PART TIME 5,000 5,000 01-410-50-00-5137 SALARIES - , 125 01-410-61-00-5313 ,ENGINEERING OVERTIME 13500 48,500'Road Improvement Program 01-410-61-00-5314 INSPECTIONS & LICENSES 100' 100 01-410-62-00-5401 CONTRACTUAL SERVICES 2,000 2,000 01-410-62-00-5408 MAINTENANCE-EQUIPMENT 20,000 20,000, 01-410-62-00-5409 MAINTENANCE-VEHICLES 15,000 17,805 Older vehicles needed larger repairs 01-410-62-00-5414 MAINTENANCE-TRAFFIC SIGNALS 10,000 10,000 01-410-62-00-5415 MAINTENANCE-STREET LIGHTS 15,000 19,365 Additional Street lights 01-410-62-00-5420 MAINTENANCE-STORM SEWER 8,000 8,000 01-410-62-00-5421 WEARING APPAREL 5,000 5,800 Increase relating to new hires paid by Moser admin fee 01-410-62-00-5434- - 1,000 --1,000___ 01-410-62-00-5435 ELECTRICITYIPENT 44,000 44,000 01-410-62-00-5438 CELLULA R TELEPHONE 4,000 4,360 Increase relating to new hires paid by Moser admin fee 01-410-62-00-5440 STREET LIGHTING 6,000, 6,000 01-410-64-00-5604 TRAINING &CONFERENCES 2,000 2,000 01-410-65-00-5421 .GIS SYSTEM 15,0001 15,000 01-410-65-00-5800 CONTINGENCIES 6,300 0 01-410-65-00-5804 OPERATING SUPPLIES 9,000' 9,000 01-410-65-00-5812 GASOLINE 13,500 14,864 Price Increase 01-410-65-00-5815 HAND TOOLS 1,000 1,000, 01-410-65-00-5817 GRAVEL 4,000 4,000 01-410-72-00-6500 IMRF PARTICIPANTS 0 13,769,Retirement line items added to all depts. 01-410-72-00-6501 SOCIAL SECURITY& MEDICARE 0 11,757 Retirement line items added to all depts. 01-410-75-00-5418 MOSQUITO CONTROL17,000 18,8051 Additional application 01-410-75-00-5419 MAINT SUPPLIES - STREET 12,6001 14,250 Expanded maintenance programs 01-410-75-00-7004 SAFETY EQUIPMENT 1,000 1,000' 01-410-75-00-7100 PROJECTS 1 01-410-75-00-7102 TREE & STUMP REMOVAL 145,000 5 , 000 21,5100Due to July storms 01-410-75-00-7103 SIDWALK CONSTRUCTION 35,000 35,000 1 TOTAL EXPENSES: STREETS 517,9301 647,574 2/6/2004 Page 9 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET .BUDGET COMMENTS HEALTH & SANITATION EXPENSES 01-540-62-00-5442 GARBAGE SERVICES 392,613 392,613 01-540-62-00-5443 LEAF PICKUP 4,000 4,000 TOTAL EXPENSES: HEALTH & SANITATION 396,613' 396,613 TOTAL GENERAL FUND REVENUES 6,085,565, 6,678,930 TOTAL GENERAL FUND EXPENSES 6,085,565' 6,678,930 FUND SURPLUS (DEFICIT) 0 0 2/6/2004 Page 10 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 MFT FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET 'BUDGET COMMENTS REVENUES 15-000-40-00-3999 CARRY OVER BALANCE 40,000 2.33,175 15-000-40-00-4060 MOTOR FUEL TAX ALLOTMENTS 191,4101 177,005 Decrease due to reduction in state revenues These dollars offset the past 2 years project expenditures paid rom IDOT TRUCK ACCESS GRANT 0 60,000 MFT 15-000-46-00-4600 INVESTMENT INCOME 5,0001 2,500 TOTAL REVENUES: 236,410 472,680 I 15-000-65-00-5800 'CONTINGENCY 93,984 338,247 15-000-65-00-5818 SALT 36,750 36,750 15-000-75-00-7007 SIGNS 10,000 10,000 15-000-75-00-7008 CRACK FILLING26,683' 26,683 —- 15-000-75-00-7107 CONSTRUCTION ENGINEERING 0 50,000 15-000-75-00-7110 COLD PATCH 4,000 4,000 15-000-75-00.7111 HOT PATCH 7,000 7,000 15-000-99-00-9960 TRANSFER TO FOX IND FUND 57,993 01 Not needed due to increase in TIF revenues TOTAL EXPENSES: 236,410 472,680 TOTAL FUND REVENUES 236,410 472,680 TOTAL FUND EXPENSES 236,410 472,680 FUND SURPLUS (DEFICIT) 0 2/6/2004 Page 11 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 MUNICIPAL BUILDING FISCAL ACCOUNT I YEAR REVISED NUMBER DESCRIPTION ,BUDGET BUDGET COMMENTS REVENUES CARRY OVER 16-000-40-00-3999 CARRY OVER BALANCE 24,000 49,475 16-000-42-00-4211 DEVELOPMENT FEES-BUILDING 640,000775,200 0 Based on approved developments 16-000-48-00-4800 LOAN PROCEEDS 16-000-49-00-4901 TRANSFER FROM GENERAL FUND 24,200 24,200 TOTAL REVENUES: 688,200 848,875 16-000-62-00-5416 MAINT-GENERAL BLDG & GROUNDS 5,000 5,000 16-000-75-00-7008 ENTRY WAY SIGNS 3,500 4,500 16-000-75-00-7200 BLDG IMPROV- BEECHER/RIVFRNT 16,700 10,000 16-000-75-00-7202 BLDG IMPROVEMENTS-CITY HALL 615,000 795,000 Includes parking lot 16-000-75-00-7203 BLDG IMPROVEMENTS-PUBLIC WORKS 9,000 12,000 16-000-75-00-7204 BLDG MAINT - CITY HALL 4,000 4,000 16-000-75-00-7205 BLDG IMPROVEMENTS-LIBRARY 3,000 4,000 16-000-78-00-9009 RESERVE 32,000 14,375 TOTAL EXPENSES: 688,200 848,875, TOTAL FUND REVENUES 688,200 848,875 TOTAL FUND EXPENSES 688,200 848,875 FUND SURPLUS (DEFICIT) 0 2/6/2004 Page 12 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 POLICE CAPITAL FISCAL 'YEAR REVISED ACCOUNT NUMBER 'DESCRIPTION 1 BUDGET BUDGET COMMENTS REVENUES CARRY OVER BALANCE R 0 6,051 02/03 Audit 20-000-42-00-4212 DEV FEES - POLICE 45,000 110,000 includes Moser$60K+ 25 addtl permits DONATIONS0 1,400 Defibulator donation 20-000-44-00-4402 K-9 DONATIONS 500 500 20-000-44-00-4403 IN CA R VIDEO DONATIONS 2,000 2,000 20-000-44-00-4405 40,0004-00-4405 WEATHER WARNING SIREN 20-000-44-00-4431 SALE OF POLICE SQUADS 1,000' 1,000 20-000-48-00-4800 LOAN PROCEEDS 46,000 46,000 20-000-49-00-4901 TRANSFER FROM GENERAL FUND 50,154 39,762 Decrease due to added carry over TOTAL REVENUES: 144,654 246,713 EXPENSES 20-000-65-00-5811 LETHAL/NON-LETHAL WEAPON S 6,500 6,500 20-000-75-00-7001 EQUIPMENT 5,950 7,350 Includes defibulator .NEW WEATHER WARNING SIRENS 0 40,000 EXPEDITION &ACCESSORIES 0 60,000 20-000-75-00-7005 VEHICLES 46,000 46,659 20-000-78-00-9009 RESERVE 4,211 4,2111 20-000-99-00-9965 TRANSFER TO DEBT SERV FUND 81,993 81,993 TOTAL EXPENSES: I 144,654i 246,7131 TOTAL FUND REVENUES144,654 246,713 TOTAL FUND EXPENSES 144,654' 246,7131 FUND SURPLUS (DEFICIT) 0, 2/6/2004 Page 13 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 PUBLIC WORKS CAPITAL - - FISCAL ACCOUNT YEAR ;REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS REVENUES - 21-000-40 003999 CARRY OVER BALANCE 45,000- 123,314.02/03 Audit 21-000-42-00-4213 DEVELOPMENT FEES-PUBLIC WORKS 135,000 292,500 includes Moser$140K+ 25 addtl permits 21-000-49-00-4915 TRANSFER FROM WATER FUND 30,000 30,000 21-000-49-00-4920 TRANSFER FROM SEWER FUND 30,000 30,000 TOTAL REVENUES: 240,0001 475,814 EXPENSES 21-000-75-00-7005 VEHICLES 77,000' 78,200 Actual expense amount 21-000-75-00-7.006 F150 PICK UPS 34,000:. 32,000 Actual expense amount 5 YARD DUMP 0 81,000 Moser Capital 1 TON DUMP 0 40,000 Moser Capital 21-000-75-00-7008 WATER DEPT PICK UP 38,000' 36,500 Actual expense amount 21-000-75-00-7010 POWER BREAKER 4,000 9,000 21-000-75-00-7015 SKIDSTEER TRAILOR 7,000 7,000 21-000-75-00-7020 LEAF CHOPPERNACCUM 35,0001 35,000 21-000-75-00-7100 BOB CAT EXCHANGE 3,500' 3,500 21-000-75-00-7107 TRUCK ACCESSORIES 5,000 9,500 Moser Capital 21-000-78-00-9009 RESERVE/FUTURE BUILDING 36,500 144,114 240,000 TOTAL EXPENSES: ' 475,814 - _ - - - -- - - - TOTAL FUND REVENUES 240,000 475,814 TOTAL FUND EXPENSES 240,0001 475,814 FUND SURPLUS (DEFICIT) 0 0 2/6/2004 Page 14 of 33 , UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 PARKS & RECREATION CAPITAL 7 FISCAL ACCOUNT YEAR ,REVISED NUMBER (DESCRIPTION BUDGET BUDGET COMMENTS REVENUES - - 0 41,500 02/03 Audit CARRY OVER _ - - - - -- 22-000-49-00-4930 TRANSFER FRM GENERAL FUND 60,3161 45,316 Decrease due to carry over 22-000-49-00-4935 TRANSFER FROM LAND CASH 31,622 20,000. PARKS CAPITAL FEE 0 11,250 $10K Moser+ 25 addtl permits ILLINOIS CLEAN ENERGY GRANT 01 4,241 TOTAL REVENUES:1, 91,938 122,307 EXPENSES 22-000-65-00-5800 1CONTINGENCY 4,088 5,1611 BEECHER LIGHTING 0 4,2411 PARKS CAPITAL OUTLAY - - 22-610-75-00-7005 1VEHICLES 38,000 38,000 -- --. 28,000 22-610-75-00-7006 PICK UP TRUCK 1 28,000 22-610-75-00-7007 SOCCER GOALS 12' REPLACEMENT 3,800 0 22-610-75-00-7008 SOCCER GOALS 9' 3,600 3,600 22-610-75-00-7009 COMPUTER WORKSTATIONS 3,000 4,5001 22-610 75-00-7010 TOWN SQUARE FOUNTAIN 2,000 2,355 22-610-75-00-7011 1 PLAYER BENCHES 3,000 3,000 22-610-75-00-7012 RIVERFRONT PLAYGROUND 1 450 450 22-610-75-00-7013 PLAYGROUND REPAIRS 3,000 3,000 22-610-75-00-7014 SIGN REPLACEMENTS 3,000 5,000 MOWER 0 10,000 BEECHER PATHWAY 0 15,000 TOTAL EXPENSES: PARKS 1 91,9381 122,307 91,938 122,307 TOTAL FUND REVENUES 91,938 TOTAL FUND EXPENSES 122,307 FUND SURPLUS (DEFICIT) 0, 0 2/6/2004 Page 15 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 SEWER IMPROVEMENT I FISCAL ACCOUNT YEAR REVISED NUMBER ,DESCRIPTION BUDGET BUDGET COMMENTS REVENUES CARRY OVER BALANCE 0 1,006,291 02/03 Audit Includes$3.3 mil Hydraulic developer contribution&635K 2,205,000 6,140,000 Heartland contribution 37-000-42-00-4220 CONNECTION FEES 37-000-42-00-4221 RIVER CROSSING FEES 20,000 126,000 37-000-48-00-4800 'HYDRAULIC INTERCEPTOR DEBT CERT. PROCEEDS 0 1,900,000 37-000-48-00-4801 BRUELL STREET LIFT STATION DEBT CERT. PROCEEDS 1,500,000 2,000,480 37-000-48-00-4802 COUNTRYSIDE INTERCEPTOR ALT REV. BOND PROCEEDS 3,000,000 3,500,000 ROB ROY CREEK REVENUE 0 570,000'From developers to fund engineering 37-000-49-00-4901 'TRANSFER FROM GENERAL FUND 1 150,000 150,000 ,TRANSFER FROM SOUTH SEWER FD 0 10,674 000 1, INVESTMENT INCOME 0 - — _ TOTAL REVENUES: 6,875,000 14,398,154 EXPENSES 37-000-62-00-5401 CONTRACTURAL/PROFESSIONAL SERV 15,000 40,000 37-000-62-00-5402 ENGINEERING/LEGAL/CONTINGENCIES-COUNTRYSIDE 255,000 566,265, 37-000-62-00-5405 ENGINEERING/LEGAL/CONTINGENCIES - BRUELL STREET 80,000 490,6501 37-000-62-00-5406 ENGINEERING/LEGAUCONTINGENCIES -HYDRAULIC 265,000 865,000 - - - - - 37-000-65-00-5421 GIS SYSTEM 30,000 30,000! 37-000-65-00-5800 CONTINGENCY I 121,620 2,450,998, 37-000-75-00-7502 'HYDRAULIC INTERCEPTOR 1,535,000 4,335,000 37-000-75-00-7503 'COUNTRYSIDE INTERCEPTOR 2,700,000 2,933,735 37-000-75-00-7504 ,BRUELL STREET LIFT STATION 1,500,00.0 1,509,830 37-000-75-00-7505 ROB ROY CREEK SANITARY ENGINEERING 0 570,000 37-000-99-00-9901 TRANSFER TO GENERAL FUND 150,000. ...200,000 -- - 37-000-99-00-9965 TRANSFER TO DEBT SERVICE 223,380 406,676 To pay new Bruell Street Interest Pymt&pay off River Crossing TOTAL EXPENSES: . 6,875, 14,398,154 TOTAL FUND REVENUES 6,875,0001 14,398,154 TOTAL FUND EXPENSES 6,875,000' 14,398,154 FUND SURPLUS (DEFICIT) 2/6/2004 Page 16 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 WATER IMPROVEMENT FISCAL ACCOUNT YEAR REVISED NUMBER 1DESCRIPTION 'BUDGET BUDGET COMMENTS REVENUES CARRY OVER 1 0 2,067,864102/03 Audit- Due to North Water Tower 41-000-42-00-4220 CONNECTION FEES 300,000 1,296,750 Includes Guerard/Wiseman Hughes$744 K 41-000-45-00-4530 ,RADIUM GRANT 950,000 950,000 41-000-46-00-4600 1INVESTMENT INCOME 10,000, 10,000 - - - 41-000-48-00-4800 LOAN PROCEEDS 0 0 41-000-48-00-4801 IEPA LOAN/CONTRACT B PROCEEDS 6,430,307 4,400,000 41-000-48-00-4802 j PROCEEDS ON SALE OF ASSETS 0' 140,410 41-000-48-00-4803 (LOAN PROCEEDS-CENTRAL ZONE/CONTRACT C 6,134,233' 4,770,605 41-000-49-00-4915 TRANSFER FROM WATER FUND 1 70,0001 70,000 - - - _ - - -- -_ - - 1 13,894,540 13,705,629 - --- - - - TOTAL REVENUES: EXPENSES 41-000-61-00-5300 LEGAL SERVICES 10,000 10,000 41-000-61-00-5400 RADIUM COMPLIANCE PROJECT/CONTRACT B 1 6,444,630 3,662,730 41-000-61-00-5401 ENGINEERING-RADIUM COMPLIANCE/CONTRACT B 821,650. 476,155 41-000-61-00-5405 PROFESSIONAL SERVICE RADIUM/CONTRACTB 114,027 261,115 41-000-61-00-5408 CENTRAL ZONE-CONTRACT C WATER IMPRV5,469,156 5,696,344 41-000-61-00-5410 ENGINEERING-CENTRAL ZONE - CONTRACT C 1 634,104' 634,104 41-000-61-00-5413 PROFESSIONAL SERV-CENTRAL ZONE-CONTRACT C 30,973 117,813 41-000-65-00-5421 GIS SYSTEM30,000 30,000 41-000-65-00-5800 CONTINGENCY 90,2631 379,908 41-000-66-00-6012 DEBT CERTIFICATE EXPENSES 0 16,344 41-000-75-00-7504 NORTH WATER TOWER- CONTRACT A 0 2,067,864 41-000-75-00-7506 APPLETREE COURT 0 38,515 41-000-99-00-9901 TRANSFER TO GENERAL FUND135,000 200,000 41-000-99-00-9965 TRANSFER TO DEBT FUND 1 114,7371 114,737 TOTAL EXPENSES: -- - - 13,894,540 13,705,6291 1 ' TOTAL FUND REVENUES 13,894,54013,705,629' TOTAL FUND EXPENSES 13,894,540 13,705,629 FUND SURPLUS (DEFICIT) i 01 0 2/6/2004 Page 17 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 DEBT SERVICE FISCAL YEAR 'REVISED ACCOUNT NUMBER 'DESCRIPTION BUDGET BUDGET COMMENTS CARRY OVER 01 8,443 Audit 02/03 42-000-44-00-4440 RECAPTURE-WATER/SEWER 1 90,0001 90,000 42-000-49-00-4901 TRANSFER FROM GENERAL FUND 1 23,152 14,709 Due to carry over 42-000-49-00-4910 TRANSFER FROM POLICE EQUIP CAP 1 81,993 81,993 - - A - -. 42-000-49-00-4920 TRANSFER FROM SEWER FUND 38'979I 0 To pay off River Crossing, Bruell Street interest pymt and above 42-000-49-00-4925 TRANSFER FROM SANITARY SEWER 184,401 406,676 sewer fd correction 42-000-49-00-4930 TRANSFER FROM WATER IMPRV FUND 114,7371 114,737 TOTAL REVENUES: 533,262 716,558 EXPENSES 42-000-66-00-6001 1CITY HALL BONDS-PRINCIPAL PMT 103,452 45,000 To break principal and Interest 42-000-66-00-6002 CITY HALL BONDS - INTEREST PMT I 01 58,452 42-000-66-00-6050 [LOAN PAYMENT-SANITARY SIPHON 38,9791 38,979 42-000-66-00-6051 LOAN PAYMENT-NORTH WTR/SWR-EDC 69,943 69,943 42-000-66-00-6052 LOAN PAYMENT-NORTH WTR/SWR-YNB 84,756 84,756 42-000-66-00-6053 LOAN PAYMENT-RIVER CROSSING 1 37,388 184,553 To pay off River Crossing Loan per loan agreement 42-000-66-00-6054 LOAN PAYMENT-POLICE SQUAD CAR 32,9291 32,929' 42-000-66-00-6055 I LOAN PAYMENT- SSES IEPA 107,051 1 107,051 42-000-66-00-6056 YNB-POLICE/ADMIN CARS 58,764 58,764 IRBB - BRUELL STREET INTEREST PYMT 0 36,131 New Bond payment-issued 9/03 TOTAL DEBT SERVICE 533,262, 716,558_ - - _ TOTAL FUND REVENUES 533,2621 716,558 TOTAL FUND EXPENSES 533,262 716,558 FUND SURPLUS (DEFICIT) I 0; 0 2/6/2004 Page 18 of 33 k. UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 - _ WATER OPERATIONS I I FISCAL (YEAR REVISED 1 ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET [COMMENTS REVENUES 51-000-40-00-3999 CARRYOVER BALANCE 500,0001 1,912,307102/03 Audit 51-000-42-00-4240 [CARRY WATER SALES 2,0001 5,000 51-000-42-00-4241 1WATER SALES 920,0001 920,0001 51-000-42-00-4242 WATER METER SALES 90,0001 117,500 51-000-44-00-4490 (MISCELLANEOUS INCOME 1 500 500 51-000-46-00-4600 [INVESTMENT INCOME 1 14,0001 6,0001[ 1 TOTAL REVENUES: 1 1,526,5001 2,961,307 1 - - - - - EXPENSES - _1 1 51-000-50-00-5107 ISALARIES - EMPLOYEE 135,733 193,835 1 new hire & 1/2 eng/JULIE position 51-000-50-00-5136 1SALARIES-PART TIME 1 3,500 12,0001 51-000-50-00-5137 1SALARIES - OVERTIME 25,8111 25,8111 51-000-61-00-5300 LEGAL SERVICES 450 2,000 51-000-61-00-5303 JULIE SERVICE 5,000 5,000 51-000-61-00-5313 ENGINEERING 1,000 1,000' 51-000-62-00-5401 1CONTRACTURAL SERVICES 4,0001 4,000 51-000-62-00-5408 IMAINTENANCE-EQUIPMENT 4,250 4,250 51-000-62-00-5411 MAINTENANCE-COMPUTERS 1 6,000 6,0001 51-000-62-00-5413 MAINTENANCE-CONTROL SYSTEM 4,000 4,000 - - - - - - - _ - _ _ - - 51-000-62-00-5421 WEARING APPAREL 4,500 51-000-62-00-5434 RENTAL- EQUIPMENT 1 1,000[ 4,500 1,000 51-000-62-00-5435 ELECTRICITY 85,000 85,000 51-000-62-00-5436 TELEPHONE 16,275 18,3361 51-000-62-00-5438 CELLULAR TELEPHONE 4,400 4,400 51-000-64-00-5304 TOWER WASHING 7,000 7,000 51-000-64-00-5600 1 DU ES 7501 750 51-000-64-00-5603 SUBSCRIPTINS 2502501 51-000-64-00-5604 1TRAINING & CONFERENCES 3,6001 3,6001 - - - - - - - 51-000-64-00-5605 TRAVEL EXPENSES 2,000 2,000 51-000-65-00-5800 CONTINGENCIES 245,8561 538,525 51-000-65-00-5804 'OPERATING SUPPLIES 41,3001 41,300, 2/6/2004 Page 19 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 WATER OPERATIONS FISCAL (YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET COMMENTS 51-000-65-00-5808 POSTAGE & SHIPPING 11,300' 11,300 51-000-65-00-5809 'PRINTING & COPYING 2,250 5,000 51-000-65-00-5810 PUBLISHING &ADVERTISING 1,500 1,500 51-000-65-00-5812 GASOLINE 5,000; 6,610!Due to price increase 51-000-65-00-5815 HAND TOOLS 1,200 1,2001 51-000-65-00-5817 'GRAVEL 4,000 4,000 51-000-65-00-5819 CHLORINE 3,500 4,372,Due to price increase 51-000-65-00-5820 FLOURIDE 1,500 1,5001 51-000-65-00-5821 (CATHODIC PROTECTION 1,000 2,462 Due to price increase 51-000-65-00-5822 WATER SAMPLES 15,000 15,000 51-000-72-00-6500 IMRF PARTICIPANTS 14,959 20,339 Due to salary increase 51-000-72-00-6501 SOCIAL SECURITY & MEDICARE 12,626!, 18,287 Due to salary increase 51-000-75-00-7002 !COMPUTER EQUIP & SOFTWARE 3,000 3,0001 51-000-75-00-7004 SAFETY EQUIPMENT 5,000 5,000 51-000-75-00-7506 METER READERS 11,000, 7,400 51-000-75-00-7507 HYDRANT REPLACEMENT 4,000' 4,000 51-000-75-00-7508 METERS & PARTS 120,000 125,280' 51-000-78-00-9005 (REFUND 500 500 51-000-78-00-9009 RESERVE 500,000 1,500,000 Debt Service Reserve 51-000-99-00-9901 TRANSFER TO GENERAL FUND 107,490' 160,000 51-000-99-00-9930 TRANSFER TO WATER IMPRV FUND 70,000 70,000' 51-000-99-00-9950 ,TRANSFER TO PW EQUIP CAPITAL 1 30,000 30,000 TOTAL EXPENSES: 1,526,500: 2,961,307' TOTAL FUND REVENUES 1,526,500 2,961,307 TOTAL FUND EXPENSES 1,526,500! 2,961,3071 FUND SURPLUS (DEFICIT) 01 0! 2/6/2004 Page 20 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 SEWER MAINTENANCE FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET COMMENTS REVENUES 52-000-42-00-4250 SEWER MAINTENANCE FEES 318,060 318,060 52-000-42-00-4251 SEWER CONNNECTION FEES 60,000 60,000 52-000-46-00-4600 INVESTMENT INCOME 10,000 10,000 TOTAL REVENUES: 388,060 388,060 EXPENSES 52-000-50-00-5108 SALARIES-REGULAR 82,073 82,073 52-000-50-00-5136 PART TIME 3,500 8,000 52-000-50-00-5137 SALARIES-OVERTIME 12,402 12,402 52-000-61-00-5300 LEGAL SERVICES 200' 200 52-000-62-00-5401 CONTRACTUAL SERVICES 2,000 2,000 52-000-62-00-5408 MAINTENANCE-EQUIPMENT 8,500 8,500 52-000-62-00-5419 MAINTENANCE-SANITARY SEWER 13,500, 13,5001 52-000-62-00-5421 WEARING APPAREL 3,500, 3,500' 52-000-62-00-5422 LIFT STATION MAINTENANCE 10,000 23,300 Major repairs on 2 lift stations 52-000-62-00-5434 RENTAL - EQUIPMENT 1,000 1,000 52-000-62-00-5435 ELECTRICITY 8,500 8,500, 52-000-62-00-5438 ,CELLULAR TELEPHONE 4,400', 4,400 52-000-64-00-5604 TRAINING & CONFERENCES 1,000 1,000 52-000-65-00-5800 CONTINGENCIES 61,121 25,124 52-000-65-00-5802 OFFICE SUPPLIES 1,000, 1,000; 52-000-65-00-5804 OPERATING SUPPLIES 8,000 8,0001 52-000-65-00-5805 SHOP SUPPLIES 1,500 1,500 52-000-65-00-5812 GASOLINE 4,000 5,316 Price increase 52-000-65-00-5815 HAND TOOLS 1,000, 1,000 52-000-65-00-5817 GRAVEL 1,000; 1,000 52-000-65-00-5823 SEWER CHEMICALS 15,000' 15,000 52-000-72-00-6500 IMRF PARTICIPANTS 8,748 8,748 52-000-72-00-6501 SOCIAL SECURITY & MEDICARE 7,495 7,839;Increase in PT salary 2/6/2004 Page 21 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 SEWER MAINTENANCE FISCAL 'YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET COMMENTS 52-000-75-00-7002 (COMPUTER EQUIP & SOFTWARE 2,500 2,500' 52-000-75-00-7003 OFFICE EQUIPMENT 0 0 52-000-75-00-7004 SAFETY EQUIPMENT 2,000 2,000 52-000-78-00-9009 RESERVE 72,479 72,479 52-000-99-00-9901 TRANSFER TO GENERAL FUND 21,642 38,178 52-000-99-00-9925 TRANSFER TO SAN SEWER IMPROV. 0 0 52-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL 30,000 30,000 52-000-99-00-9965 TRANSFER TO DEBT SERVICE FUND 0 0 TOTAL EXPENSES: 388,060 388,060 TOTAL FUND REVENUES 388,060 388,060 TOTAL FUND EXPENSES 388,060 388,060 FUND SURPLUS (DEFICIT) 01 0! 2/6/2004 Page 22 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 LAND CASH FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET 'COMMENTS REVENUES 72-000-47-00-4701 GREENBRIAR-LAND CASH 89,260 105,8021Revised carry over based on 02/03 Audit 72-000-47-00-4702 GREENBRIAR(DUPLEX)-LAND CASH 0 0 72-000-47-00-4703 i PRAIRIE GARDEN-LAND CASH 23,625 36,855 Revised carry over& current revenues 72-000-47-00-4704 FOX HILL-LAND CASH 0 1,706;Revised carry over based on 02/03 Audit 72-000-47-00-4705 COUNTRY HILLS-LAND CASH 38,201 36,841 Revised carry over&current revenues 72-000-47-00-4706 ,COUNTRY HILLS DUPLEX-LAND CASH 0 0 72-000-47-00-4707 FOX HIGHLANDS-LAND CASH 18,328 37,384,Revised carry over&current revenues 72-000-47-00-4708 FOX HIGHLANDS DUPLEX-LAND CASH 0 0 72-000-47-00-4709 SUNFLOWER-LAND CASH 17,625 22,679 Revised carry over& current revenues 72-000-47-00-4710 CIMMERON RIDGE-LAND CASH 0 1,786 Revised carry over based on 02/03 Audit 72-000-47-00-4711 BLACKBERRY CREEK-LAND CASH 0 0 72-000-47-00-4712 RIVER'S EDGE-LAND CASH 46,970 147,262 02/03 Carry Over& OSLAD Grant 72-000-47-00-4713 'CANNONBALL HILLS-LAND CASH 0 14,751 ,Revised carry over based on 02/03 Audit 72-000-47-00-4714 WOODWORTH-LAND CASH 0 5,355 Revised carry over&current revenues 72-000-47-00-4715 WHITE OAK UNIT 1&2-LAND CASH 0 10,888 Revised carry over& current revenues 72-000-47-00-4716 WHITE OAK UNIT 3&4-LAND CASH 2,812 2,812,Revised based on current revenues 72-000-47-00-4717 KYLN'S CROSSING-LAND CASH 28,440 0 Revised to correct line item 72-000-47-00-4718 FOXFIELD(2ND EDITION)-LAND CASH 3,376 3,376 72-000-47-00-4719 WILDWOOD-LAND CASH 2,452 4,590 Revised carry over& current revenues 72-000-47-00-4720 'HEARTLAND-LAND CASH 27,598 30,679 1 Revised carry over based on 02/03 Audit 72-000-47-00-4721 COUNTRYSIDE CNTR#9-LAND CASH 0 1,840 Revised carry over based on 02/03 Audit 72-000-47-00-4722 KYLN'S RIDGE-LAND CASH 0 24,930 Revised to correct line item &actual receipt 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 30,000 10,000,Revised based on current revenues 72-000-47-00-4724 THE HIGHLANDS-RAINTREE VILLAGE 9,840 320,102 Received Land Cash in Full 72-000-47-00-4725 WINDETTE RIDGE-LAND CASH 0 0 72-000-47-00-4726 ,RESERVE @ THE FOX LAND CASH 0 115,266 Revised to correct line item & actual receipt 72-000-47-00-4727 'GRAND RESERVE-LAND CASH 84,816 0' 72-000-47-00-4728 BRISBEN RESERVE-LAND CASH 115,286 0 Revised to correct line item 72-000-47-00-4730 CANNONBALL EST/KYLYNS CROSSING 61,195 76,895 Revised carry over& current revenues 72-000-47-00-4731 MONTALBANO HOMES LAND CASH 0 47,790,Revised based on current revenues 2/6/2004 Page 23 of 33 _ UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 LAND CASH FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS TOTAL CONTRIBUTIONS 599,824. 1,059,589 EXPENSES 72-000-75-00-7008 'MISC. BALLFIELD EQUIP 25,000 7,000 72-000-75-00-7200 BLDG IMPROVE - BEECHER 20,000, 20,000 72-000-75-00-7201 'RIVERFGRONT EQUIP IMPROVEMENT 40,000 40,000 Shelter 72-000-75-00-7300 GREENBRIAR 6,000• 6,000 72-000-75-00-7301 FOX HILL 10,000 10,000 Backstop and field 72-000-75-00-7302 COUNTRYHILLS 43,000 100,000 Playground 72-000-75-00-7303 FOX HIGHLANDS 0 0 72-000-75-00-7304 SUNFLOWER 0 0 72-000-75-00-7305 CIMMERON RIDGE 0 0 72-000-75-00-7306 BLACKBERRY CREEK 01 0 72-000-75-00-7307 RIVERS EDGE 50,000 149,000 OSLAD Grant dollars & match for Grant 72-000-75-00-7308 WOODWORTH 0 0 72-000-75-00-7309 WHITE OAK 0 0 72-000-75-00-7310 WILDWOOD 0 0 72-000-75-00-7311 CANNONBALL ESTATES/KYLIN 0 0 72-000-75-00-7312 ,FOXFIELD 2ND EDITION 0' 0 72-000-75-00-7313 HEARTLAND 0 0 72-000-75-00-7314 PRAIRIE GARDENS 0 0 72-000-75-00-7315 BRISBEN 0 0 72-000-75-00-7316 KYLN S RIDGE 0 0 72-000-75-00-7317 HEARTLAND CIRCLE 0 0 72-000-75-00-7318 THE RESERVE 0 0 72-000-75-00-7319 THE HIGHLANDS 0, 0 72-000-75-00-7320 BLACKHAWK 0 0 72-000-75-00-7321 CANNBALL HILL/KYLYN'S 0 0 72-000-75-00-7322 BEECHER i 6,000 0 72-000-75-00-7323,BLACKHAWK 0 0, 2/6/2004 Page 24 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 LAND CASH FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS 72-000-75-00-7324 TOWN SQUARE 6,000 6,000 Landscape Improvements 72-000-75-00-7325IVAN EMMON 8,000 13,000 72-000-75-00-7326 CORLANDS 55,000 4,082 park acquired - holding fee not needed 72-000-75-00-7700 PARK BUILDING 0 0 72-000-78-00-9009 RESERVE 101,564 571,771 BEECHER CONCESSION STAND 0 40,000 72-000-99-00-9955 TRANSFER TO PARKS/REC CAP FUND 31,622 20,000 72-000-99-00-9970 TRANSFER TO LAND ACQUISITION 197,638 72,736 TOTAL EXPENSES: 599,824 1,059,589 TOTAL FUND REVENUES 599,824 1,059,589' TOTAL FUND EXPENSES 599,824 1,059,589 FUND SURPLUS (DEFICIT) 0 0 2/6/2004 Page 25 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 LAND ACQUISITION FISCAL YEAR REVISED ACCOUNT NUMBER 1DESCRIPTION BUDGET BUDGET COMMENTS REVENUES 73-000-40-00-3999 ,CARRY OVER BALANCE 74,137 147,26402/03 Audit TRANSFER FROM PARKS & RECS 0 100,000 COLT Grant 73-000-49-00-4935 TRANSFER FROM LAND CASH 102,275 72,736 TOTAL REVENUES: 176,412 320,000 EXPENSES WEST HYDRAULIC ACQUISITION 01 155,000 GILBERT PARK ACQUISITION 0 40,000 73-000-65-00-5800 CONTINGENCY 176,412 125,000 TOTAL EXPENSES: 176,412 320,000 TOTAL FUND REVENUES 176,412 320,000 TOTAL FUND EXPENSES 176,412 320,000 FUND SURPLUS (DEFICIT) 0 0 2/6/2004 Page 26 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 PARKS & RECREATION FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION 1 BUDGET BUDGET COMMENTS REVENUES 79-000-40-00-3999 CARRY OVER BALANCE 4,700 29,026 02/03 Audit 79-000-42-00-4270 FEES FOR PROGRAMS 75,000 75,000 79-000-42-00-4280 CONCESSIONS 1,500 2,000 79-000-42-00-4281 BEECHER BLDG FEES 12,000 6,000 79-000-42-00-4282 FARMERS MARKET 450 500 79-000-42-00-4283 SKATE PARK REVENUE 2,500 0 79-000-42-00-4284 SAFETY TOWN BLDG 1,000 0 79-000-42-00-4285 VENDING MACHINE INCOME 250 400 79-000-42-00-4286 RENTAL INCOME 18,000 6,000 79-000-42-00-4287 RENTAL INCOME 300 300 79-000-42-00-4288 GOLF OUTING REVENUE 17,000 23,700 79-000-42-00-4289 DAY TRIPS 2,000 1,000 79-000-42-00-4290 YOUTH/SPECIAL EVENTS 8,000 7,000 79-000-44-00-4400 DONATIONS 8,000 8,000 79-000-44-00-4404 TREE DONATIONS 1,200 1,200 79-000-44-00-4490 MISCELLANEOUS INCOME 200 200 79-00. 0-45-00-4540 ILLINOIS FIRST GRANT 100,000 0 Frozen by Governor's office COLT GRANT 0 100,000 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 3,000 79-000-46-00-4600 INVESTMENT INCOME 1,500 1,500 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 589,824 617,616 Moser funding of salaries TOTAL REVENUES: 845,424 882,442 PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 187,933, 207,325 Merit 79-610-50-00-5136 SALARIES - PART-TIME 27,900 37,900 79-610-50-00-5137 SALARIES - OVERTIME 19,642 19,642 79-610-61-00-5320 MASTER PLAN 9,500 8,000 79-610-62-00-5405 PARK CONTRACTUAL 7,500 9,000 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 4,500' 4,500.• 2/6/2004 Page 27 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 PARKS & RECREATION FISCAL YEAR REVISED ACCOUNT NUMBER .DESCRIPTION BUDGET BUDGET COMMENTS PARKS EXPENSES 79-610-62-00-5417 MAINTENANCE-PARKS 17,000 25,000 79-610-62-00-5421 WEARING APPAREL 4,500 4,500 79-610-62-00-5425 ILLINOIS FIRST GRANT 125,000 0 79-610-62-00-5434 RENTAL-EQUIPMENT 1,000 1,000' 79-610-62-00-5438 CELLULAR TELEPHONE 3,750 4,000 LAND DEVELOPER 0 10,000 LEGAL EXPENSES 0 5,000 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBSCRPT 300 1,460 79-610-64-00-5605 TRAVEL EXPENSE 300 1,300, 79-610-64-00-5612 CONTINUING EDUCATION 1,000 2,086 79-610-65-00-5800 CONTINGENCIES 12,270 0' 79-610-65-00-5802 OFFICE SUPPLIES 500 500 79-610-65-00-5804 OPERATING SUPPLIES 15,000 15,000 79-610-65-00-5812 GASOLINE 3,000, 3,000 79-610-65-00-5815 HAND TOOLS 1,250' 1,335 79-610-65-00-5824 CHRISTMAS DECORATIONS 4,000, 1,000 79-610-65-00-5825 PUBLIC DECORATION 1,000 1,000 79-610-72-00-6500 IMRF PARTICIPANTS 19,221 , 21,017' 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 18,014, 20,262 79-610-75-00-7003 OFFICE EQUIPMENT 1,6001 600 79-610-7.5-00-7701 FLOWERS/TREES 3,500 4,500 TRANSFER TO LAND ACQUISITION 01 100,000 - -- - -_- -- - - - 1 TOTAL EXPENSES: PARKS 489,180' 508,927 - - CREATION ES 1 79-650-50 00 51007 EMPLOYEE SALARIES 154,846' 178,522 Merit & 1 new hire funded by Moser 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTURAL 25,000 25,000 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 1,400 1,750' 79-650-61-00-5321 RECREATION RESEARCH 6,000 6,000 2/6/2004 Page 28 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 PARKS & RECREATION 1 FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET COMMENTS RECREATION EXPENSES 79-650-62-00-5408 MAINTENANCE SUPPLIES 6,500 6,500 79-650-62-00-5409 MAINTENANCE-VEHICLES 1 1,000 500 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 2,000, 2,0001 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000' 2,000 79-650-62-00-5433 RENTAL-BUILDINGS 3,000 0 79-650-62-00-5437 TELEPHONE/INTERNET 2,200 1,500 79-650-62-00-5438 CELLULAR TELEPHONE 3,900 4,650 79-650-62-00-5444 SCHOOL FACILITY 79-650-62-00-5445 PORTABLE TOILETS SAGE PAYMENT 4,50& 4,500 5,000 ' 79-650-62-00-5603 PUBLISHING/ADVERTISING 10,200 20,000 79-650-62-00-5605 1 BOOKS/PUBLICATIONS 500 500 79-650-62-00-5606 BEECHER DEPOSIT REFUND 12,000 6,000, 79-650-64-00-5600 DUES 2,000 2,000 79-650-64-00-5602 PROFESSIONAL GROWTH/SUBSCRIPT 3,000 4,500 79-650-64-00-5605 TRAVEL EXPENSE 1,800 1,800 79-650-64-00-5614 TOURNAMENT FEES 800 800 79-650-65-00-5800 CONTINGENCIES 11,556 01 79-650-65-00-5802 OFFICE SUPPLIES 6,000' 6,000 79-650-65-00-5803 PROGRAM SUPPLIES 16,000 16,000 79-650-65-00-5804 ,OPERATING SUPPLIES 4,000 4,000 79-650-65-00-5805 RECREATION EQUIPMENT 2,000 2,000 79-650-65-00-5808 POSTAGE & SHIPPING 5,000 5,0001 79-650-65-00-5812 GASOLINE 8001 800 79-650-65-00-5826 MILEAGE 250 500 79-650-65-00-5827 GOLF OUTING EXPENSES 13,000 15,471 79-650-65-00-5828 'CONCESSIONS 800 2,100, 79-650-65-00-5829 SKATE PARK EXPENSES 400 1,3001 79-650-65-00-5830 YOUTH/SPECIAL EVENTS ! 7,0001 9,000 79-650-65-00-5831 DAY TRIP EXPENSES ' 1,500 1,500 79-650-65-00-5832 SKATE PARK PAYROLL 7,000 2/6/2004 Page 29 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 PARKS & RECREATION 1 FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET COMMENTS RECREATION EXPENSES 79-650-65-00-5840 SCHOLARSHIPS/PROG REFUND 2,000 6,000! 79-650-72-00-6500 IMRF PARTICIPANTS 14,339 16,531 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 11,953 13,791 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 5,000 5,000 TOTAL EXPENSES: RECREATION 356,244 373,515 TOTAL FUND REVENUES 845,424 882,442 TOTAL FUND EXPENSES 845,424 882,442 FUND SURPLUS (DEFICIT) 0 0 2/6/2004 Page 30 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 LIBRARY ACCOUNT FISCAL YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS REVENUES Revised by Library Board 06/2003 82-0.00-40-00-3999 'CARRY OVER BALANCE 23,600 44,138 TRANSFER FROM GENERAL FUND 0 14,425 For IMRF & SS collected in General Fund 82-000-40-00-4000 'REAL ESTATE TAXES 257,127 234,944 82-000-40-00-4010 PERSONAL PROPERTY TAX 2,200 3,000 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 17,000 67,000 Includes Moser$50K Development Fee --- Includes Moser$50K Development Fee 82-000-42-00-4215 'DEVELOPMENT FEES-BOOKS 1.7,000' 67,000 82-000-42-00-4260 COPY FEES 900 900 82-000-42-00-4261 'LIBRARY SUBSCRIPTION CARDS 6,000 6,000 82-000-42-00-4286 RENTAL INCOME 1,000' 1,000 82-000-43-00-4330 LIBRARY FINES 2,000 2,000 82-000-44-00-4432 :SALE OF BOOKS 5001 500 82-000-44-00-4450 MEMORIALS 1,0001 1,000 82-000-45-00-4560 ,LIBRARY PER CAPITA GRANT 7,700 7,700 82-000-46-00-4600 INVESTMENT INCOME 1,500 1,500 82-000-46-00-4601 INVESTMENT INCOME-BLDG 1,250 1,250 - - - - _ -- - TOTAL REVENUES: 338,777, 452,357 EXPENSES 82-000-50-00-5107 SALARIES-EMPLOYEES 165,000 168,000, 82-000-50-00-5203 GROUP HEALTH INSURANCE 2.5,000 3.5,000 82-000-50-00-5204 ,GROUP LIFE INSURANCE 1,500' 1,500 82-000-50-00-5205 DENTAL &VISION ASSISTANCE 3,800 3,800 82-000-61-00-5300 LEGAL SERVICES 0 0 82-000-61-00-5322 BONDING 1,400 1,300 82-000-61-00-5323 ATTORNEY 1,500 1,500 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 4,000; 4,000 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 3,000 3,000'' 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 2,000 1,500 82-000-62-00-5435 ELECTRICITY 2,500 2,500 82-000-62-00-5436 TELEPHONE ' 1,700 1,700 2/6/2004 Page 31 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 LIBRARY ACCOUNT FISCAL YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS 82-000-64-00-5603 SUBSCRIPTIONS 2,300! 2,300 82-000-64-00-5604 TRAINING & CONFERENCES 500 500 82-000-64-00-5607 PUBLIC RELATIONS 600 600 82-000-64-00-5616 EMPLOYEE RECOGNITION 1,000 1,000 82-000-65-00-5800 CONTINGENCIES 166 1'357.,, 82-000-65-00-5806 LIBRARY SUPPLIES 5,5001 5,500 82-000-65-00-5807 CUSTODIAL SUPPLIES 3,500 3,000 82-000-65-00-5808 POSTAGE & SHIPPING 900 900. 82-000-65-00-5810 PUBLISHING & ADVERTISING 300 300 82-000-65-00-5826 MILEAGE 500 500 82-000-65-00-5832 VIDEOS 1,000 800 82-000-65-00-5833 ALARM MONITORING 800 900 82-000-65-00-5834 LIBRARY PROGRAMMING 6,500 6,500 82-000-65-00-5835 LIBRARY BOARD EXPENSES 250 250 82-000-65-00-5836 BOOKS-ADULT 8,750 8,700 82-000-65-00-5837 BOOKS-JUVENILE 8,750 8,700 82-000-65-00-5838 BOOKS-AUDIO 3,750 3,700 82-000-65-00-5839 BOOKS-REFERENCE 8,250 8,700 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 17,000 67,000 Includes Moser$50K Development Fee 82-000-65-00-5841 MEMORIALS/GIFTS 1,000,, 1,000 82-000-65-00-5842 :BLDG-DEVELOPMENT FEES 18,250 68,250 Includes Moser$50K Development Fee 82-000-72-00-6500 IMRF PARTICPANTS 7,500 7,500' 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 12,311 12,600 82-000-75-00-7002 'COMPUTER EQUIP & SOFTWARE 0 0 82-000-75-00-7003 AUTOMATION 18,000 18,000 82-000-75-00-7703 BUILDING EXPANSION 0 0 TOTAL EXPENSES: ' 338,777 452,357' 1 TOTAL FUND REVENUES 338,777 452,357 TOTAL L FUND EXPENSES 338,777 45. 2,357' FUND SURPLUS (DEFICIT) 01 0 2/6/2004 Page 32 of 33 UNITED CITY OF YORKVILLE REVISED BUDGET FY 2003-2004 FOX INDUSTRIAL FISCAL ACCOUNT ,YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS REVENUES 85-000-40-00-3999 CARRY OVER BALANCE 33,000 78,719 02/03 Audit 85-000-40-00-4090 ;TIF REVENUES 12,000 31,0001 85-000-46-00-4600 INVESTMENT INCOME 4,000 1,000 85-000-49-00-4905 ,TRANSFER FROM MFT FUND 57,993 0',Not needed due to increase in TIF revenues TOTAL REVENUES: 106,993 110,719 EXPENSES 85-000-66-00-6021 FOX IND BOND-PRINCIPAL PMT 75,793 50,000 Decrease due to pre payment last FY 85-000-66-00-6022 FOX IND BOND-INT PAYMENT 0' 1.2,897' 85-000-75-00-7901 FOX INDUSTRIAL - NON MFT 1,000 1,000 85-000-75-00-7902 FOX INDUSTRIAL EXPENSES 30,0001 30,000 85-000-78-00-9007 ADMINSITRATION FEES 200 200 RESERVE FUTURE BOND PYMT 0 16,622 TOTAL EXPENSES: 106,993 110,719 TOTAL FUND REVENUES 106,993 110,719 TOTAL FUND EXPENSES 106,993 110,719 FUND SURPLUS (DEFICIT) 0 0 2/6/2004 Page 33 of 33 02/06/2004 14 05 FAX 630 553 5764 DANIEL J. KRAMER fd)002/003 RESOLUTION NO.: 04- RESOLUTION APPROVING THE UNITED CITY OF YORKVILLE EMPLOYEE MANUAL WHEREAS,the Mayor and the City Council of THE UNITED CITY OF YORKVILLE had previously adopted an Employee Manual and amendments thereto; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE after careful consideration deem it to be in the best interest of the City and the Community to repeal THE UNITED CITY OF YORKVILLE Employee Manual adopted in 1995 and any amendment thereto; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE after careful consideration deem it to be in the best interest of the City and the Community to approve THE UNITED CITY OF YORKVILLE Employee Manual attached hereto and incorporated herein by reference; and WHEREAS,the Mayor and the City Council of THE UNITED CITY OF YORKVILLE, after due consideration being given to any current employee, find that the implementation of THE UNITED CITY OF YORKVILLE Employee Manual will facilitate efficiency and enhance the quality of THE UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE have carefully considered said Employee Manual and deem it to be acceptable and beneficial to the City: NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE: 1. That the City hereby repeals THE UNITED CITY OF YORKVILLE Employee Manual of 1995 and any amendments. 2. That the City hereby approves THE UNITED CITY OF YORKVILLE Employee Manual dated February 10, 2004 until further review or modification by the United City of Yorkville and City Council. 3. Any Ordinance or parts thereof in conflict with the provisions of this Ordinance are 02/06/2004 14 05 FAX 630 553 5764 DANIEL J KRAMER ?)003/003 1 suchconflict. hereby repealed to the extent of fl 4. The various parts, sections, and clauses of this Ordinance are hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction, the remainder of the Ordinance shall not be affected thereby. PASSED AND APPROVED this day of , 2004. WANDA OHARE JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA MAYOR ATTEST: CITY CLERK Law Offices of Daniel J. Kramer 11 07A South Bridge Street Yorkville, Illinois 60560 630.553.9500 ,,,oitiSsO 11‘*k ...s-ii:ii,, 0 4,....41y )11.1, 44%.? . 1 orliiii 1 ai LTifi EST. ' 1 ' 1836 -------- ,,,..........____sabasb,,,,-----„„,_____4. ......„4........... 0 - 0 0 11-1 County Seat of Kendall Court y ‘ei ti. E 1,‘00*EMPLOYEE MANUAL Approved by City Council2/10/04 United City of Yorkville Employee Manual Final 02-10-04 TABLE OF CONTENTS Section 1 Introduction 1.1 Purpose and Disclaimer(Appendix A) 1.2 Applicability 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council 1.3.2 Mayor 1.3.3 Department Heads 1.3.4 Fire and Police Commissioners (Appendix B) 1.4 Definition of Employee 1.4.1 Department Heads 1.4.2 Supervisory 1.4.3 Full-Time 1.4.4 Part-Time 1.4.5 Temporary 1.4.6 Exempt Salaried Employee 1.4.7 Non-exempt Employees 1.5 Conflict with Other Regulations or Manuals Section 2 Personnel Program and Employment Status 2.1 Recruitment, Application and Selection 2.1.1 Recruitment 2.1.2 Application 2.1.3 Selection (Appendix C) 2.2 Personnel Records 2.2.1 Maintenance of records 2.2.2 Confidentiality 2.2.3 Standardized records 2.2.4 Finance Director notification process 2.3 Probationary Period 2.4 Layoff Section 3 Employee Conduct 3.1 Equal Employment Opportunity (Appendix D) 3.2 Anti-Harassment Policy (Appendix E—Employee Assistance Program) 3.3 Drug-Free Workplace Policy 3.3.1 Workplace Policy (Appendix F) United City of Yorkville Employee Manual Final 02-10-04 3.3.2 Definition and descriptions 3.3.3 Ability to perform 3.3.4 Education and referral program 3.3.5 Employment condition 3.3.6 Disciplinary action 3.4 Drug Testing 3.5 No Solicitation 3.6 Employee Performance Evaluation 3.7 Outside Employment conditions 3.8 Gifts and Gratuities (Appendix G) 3.9 Political Activity 3.10 Workplace Inspections 3.10.1 Administrative Inspections 3.10.2 Criminal Inspections/Searches 3.11 On-the-Job Safety/Reporting of Accidents (Appendix H) 3.12 Threats, Violence and Weapons 3.12.1 Workplace Violence Policy 3.12.2 Prohibited Conduct 3.12.3 Reporting Procedures 3.12.4 Investigation and Responsive Action 3.12.5 No Retaliation 3.13 No Smoking or Tobacco Product use 3.14 Nepotism 3.14.1 Spouse/Relative of Department Heads/Elected Officials 3.14.2 Relatives of All Employees Section 4 Use of City Equipment 4.1 Authorization to Use Equipment 4.2 Use of City Vehicles (Appendix I) 4.3 Use of Personal Vehicles for City Business 4.4 Computer and Telephone Communications Systems (Appendix J) 4.5 E-Mail Policy 4.5.1 E-Mail system usage 4.5.2 Inspection/Search procedure 4.5.3 Prohibit use pertaining to other City Policies 4.5.4 Confidentiality of personnel records/memo's 4.5.5 Unauthorized access ii United City of Yorkville Employee Manual Final 02-10-04 4.6 Personal Use of Telephones Section 5 Disciplinary Action 5.1 Reasons for Discipline 5.2 Discipline Procedure 5.2.1 Remediation 5.2.2 Disciplinary Procedure 5.3 Grievance Procedure Section 6 Payroll Administration, Hours of Work and Overtime 6.1 Regular Hours of Work 6.1.1 Workday hours and lunch breaks 6.1.2 Public Works Employee "On-Call" Status, Duties, and Payment 6.1.3 Work Schedule 6.2 Shift Changes 6.3 Payroll Administration 6.4 Call-Back Pay 6.5 Overtime Scheduling 6.6 Overtime Pay 6.7 Compensation Time 6.8 Pay Adjustments 6.9 Longevity Pay Section 7 Leave Time 7.1 Vacation Leave 7.2 Holiday Leave 7.3 Sick Leave 7.3.1 Purpose, Allowance, and Accumulation 7.3.2 Medical Verification 7.3.3 Sick Leave Utilization 7.3.4 Unused Sick Leave 7.4 Reporting of Absences 7.5 Duty-Related Injury or Illness Leave 7.6 Emergency & Bereavement Leave 7.7 Military Leave 7.8 Jury Duty Leave 7.9 Unpaid Discretionary Leave iii United City of Yorkville Employee Manual Final 02-10-04 7.10 Family and Medical Leave 7.10.1 General Statement 7.10.2 Eligibility 7.10.3 Reasons for Leave 7.10.4 Leave is Unpaid 7.10.5 Notice of Leave (Appendix K) 7.10.6 Medical Certification 7.10.7 Medical and Other Benefits 7.10.8 Reporting from Leave 7.10.9 Reporting While on Leave 7.10.10 Intermittent and Reduced Schedule Leave 7.10.11 Policy Administration 7.10.12 Interrelation of Leaves 7.11 Benefits while on Leave Section 8 Employee Benefits 8.1 Health and Life Insurance Coverage 8.2 Pension Participation 8.2.1 Eligibility 8.2.2 Military Service Credit(Appendix L) 8.3 Vision and Dental Assistance (Appendix M) 8.4 Continuation of Medical Coverage 8.5 Uniform Allowance 8.6 Education and Training (Appendix N) 8.7 Travel Expenses 8.8 457 Deferred Compensation Plan(Appendix 0) 8.9 Employee Credit Union(Appendix P) iv United City of Yorkville Employee Manual Final 02-10-04 Section 1 Introduction Section 1.1 Purpose and Disclaimer This Manual describes the current personnel policies that apply to all employees as a member of the United City of Yorkville ("City") workforce. This Manual is designed only to introduce employees to the City and to serve as a guide to present City policies, practices and procedures. The City has the right to modify, amend, or withdraw any or all of the policies or procedures described in this Manual at any time. All employees shall sign an employee acknowledgment form upon receiving this employee manual. (Appendix A) Although the City hopes that all employees will enjoy a long and mutually beneficial career with the City, there is no guarantee of future employment or employment under any specific conditions. This Manual is not an employment contract of any kind, and it does not create any rights in the nature of employment contract, regardless of whether it has been distributed to new or existing employees, nor does it provide any due process rights in the event of discipline or discharge. Nothing shall restrict an employees' right to terminate their employment at any time with or without notice or cause, and nothing shall restrict the right of the City to terminate their employment at any time with or without notice or cause. No representative of the City, other than the Mayor with City Council approval, has any authority to enter into any employment contract of any kind. Any contract or promise of employment must be in writing and must be signed by the Mayor and approved by the City Council. Section 1.2 Applicability Unless otherwise noted, these personnel policies apply to all employees of the United City of Yorkville government except that these policies do not apply to the following: a. Elected Officials b. Persons employed to make or conduct a temporary and special inquiry, investigation or examination on behalf of the Mayor or City Council c. Volunteer or appointed personnel who receive no regular compensation from the City Unless otherwise specifically stated, none of the benefits referenced in this Manual apply to part-time employees. Unless otherwise provided for in a written contract of employment, Department Heads or other supervisory employees are subject to this Manual. If employees are a Department Head, where provisions discuss an employee's relationship with his Department Head, they may assume that the Mayor has that relationship vis-à-vis themselves. If an employee has a direct relationship with the Mayor as their immediate supervisor, such as: the City Administrator, Chief of Police, or Park and Recreation Executive Director where provisions discuss an employees' relationship with employees' Department Head, the employee may assume the Mayor has that relationship vis-à-vis themselves. If they have any questions regarding how this Manual applies to them because of their position with the City, they should contact their immediate supervisor for clarification. 1 United City of Yorkville Employee Manual Final 02-10-04 Section 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council The City Council of the United City of Yorkville shall exercise control over personnel through the adoption of the City's Annual Budget, Pay Plan, confimiation of the Mayor's appointment, or by the adoption of policies, procedures, ordinances and resolutions as deemed necessary by the Council. (The Mayor may seek advisory input from the City Council in connection with annual performance evaluations for Department Heads who have a direct relationship with the Mayor as their immediate supervisor, such as: the City Administrator, the Police Chief and the Executive Director of Parks and Recreation.) 1.3.2 Mayor The Mayor shall be responsible for ensuring the effective administration of the policies and procedures and may delegate such functions as deemed necessary for the implementation of this system. The Mayor shall perform the performance evaluations and will seek input from the City Council for the City Administrator, Chief of Police and Executive Director for Parks and Recreation Department. 1.3.3 Department Heads 1. The Department Heads shall be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 2. Department Heads shall establish such rules as deemed necessary to the efficient and orderly administration of their respective departments. 3. Department Heads shall evaluate their employees annually by February 15 of each year, and from time to time as needed, submitting their reports to their immediate supervisor by March 1St Evaluations shall be made on standardized forms as provided by the City, and shall provide a comprehensive review of the quality of work performed by the employee. Both Department Head and Employee shall sign evaluations. 4. Department Heads shall prepare a tentative budget before the end of each fiscal year. It shall be presented to the Finance Director. The Finance Director will prepare the budget to be presented to the Mayor. The Mayor will present the budget to the City Council for approval. 5. Departments Heads shall prepare Job Descriptions and recommend the selection and hiring of all personnel to their appropriate committees when such job openings are deemed necessary and subject to adoption by the Mayor. 6. Department Heads shall submit for approval any promotion, demotion, and discharge of all personnel in their respective department, with the Mayor having authority for fmal dispensation of all employees. However,the Mayor may seek input and advice from the City Council before making his final decision. 2 United City of Yorkville Employee Manual Final 02-10-04 7. Department Heads shall supervise, develop and maintain the personnel system including written forms, procedures, and records. Furthermore, whenever there is a request for a policy change or recommendation, the Department Head shall present the request to the Mayor. Upon review the Mayor may present the request to the City Council. 8. Department Heads shall administer the personnel policies and procedures including the performance evaluation and the employee grievance procedures. 9. Department Heads shall perform any other lawful acts that are considered necessary or desirable to carry out the purpose of the personnel system and the provisions outlined in this manual, or as directed by the Mayor and City Council. Section 1.3.4 Fire and Police Commissioners (Appendix B) The Board of Fire and Police Commissioners performs the function of a civil service commission for all sworn police officers. The board hires, fires, promotes and disciplines all members of the police department, except the Police Chief, who is appointed by the Mayor with the advice and consent of the City Council and will not be hired or disciplined by the Board. Section 1.4 Definition of Employee Section 1.4.1 Department Heads Department Heads are salaried on an annual basis, regardless of number of hours worked over 40 hours per week. Department Heads do not receive overtime pay. However, if it is necessary for them to work over the forty-hour week, they may (work requirements allowing), take time off for personal reasons. This benefit is not to be abused. The Department Heads shall notify their immediate supervisor of such time off and maintain a record to be made available to the Mayor and City Council upon request Furthermore, any Department Head and/or exempt employee will be required to seek approval from their immediate supervisor for any time off request for one day or more. Section 1.4.2 Supervisory Supervisory personnel are defined as members of the management group. Supervisory personnel direct the daily work activities of unit or shift of employees. Employees shall convey late report times, illness, or other absence, and make requests for authorized leave to the Supervisory personnel. Section 1.4.3 Non-Exempt Full-Time Full-time non-exempt employees are paid on an hourly basis. All full-time non-exempt employees are expected to work 40 hours per week, unless authorized leave is approved by the Department Head or indicated within their job description upon approval by the Mayor and City Council. Section 1.4.4 Part-Time An employee who is employed regularly for less than the normal number of hours is considered part- time. These employees receive straight time for all hours, (less than forty hours in one week), are 3 United City of Yorkville Employee Manual Final 02-10-04 ineligible for benefit packages listed in this manual, and may not work more than 1,000 hours per year. Any exceptions to the definition of part time employee must have Mayor and City Council approval. Section 1.4.5 Temporary Temporary employees are generally those persons employed to fill a position for less than six (6) months duration. There is no guarantee of reinstatement for the same period during the following calendar year. Temporary employees are not entitled to sick leave. Temporary employees are not entitled to vacation or other similar benefits enjoyed by full-time employees. Temporary employees are hired by the Department Head, with concurrence of the Mayor and City Council. Section 1.4.6 Exempt Salaried Employee An employee paid on a salary basis that works in an executive, administrative or professional capacity determined by the City to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). Exempt salaried employees are not entitled to overtime under the FLSA. Notwithstanding any provisions of this Manual, the discipline of such employees shall be in accordance with FLSA regulations regarding exempt salaried employees. Section 1.4.7 Non-exempt Employees An employee who is either paid by the hour or on a salary basis and is not in a position determined by the City to be exempt from overtime under the Fair Labor Standards Act. Such employees are eligible for overtime pay. Section 1.5 Conflicts with Other Regulations or Manuals In the event there is a conflict between the policies contained in this Manual and a collective bargaining agreement, a current written individual employment agreement, or applicable rules and regulations of the Board of Fire and Police Commissioners or the Yorkville Public Library, the terms of the agreement or applicable rules and regulations shall apply. No one other than the Mayor, with the advice and consent of the City Council, has the authority to enter into a contract contrary to the terms of this Manual. Section 2 Personnel Program and Employment Status Section 2.1 Recruitment,Application, and Selection Section 2.1.1 Recruitment It is the policy of the United City of Yorkville to afford equal employment opportunity in all personnel practices to all qualified individuals without regard to race, color, religion, sex, age, national origin, physical or mental disability, ancestry, martial status, or veteran status (except those dishonorably discharged), all in accordance with applicable law. 4 United City of Yorkville Employee Manual Final 02-10-04 Section 2.1.2 Application Appointment and promotion to the positions in the City will be based upon merit and fitness. Selection methods will be based wholly on the job related references, aptitude, and adaptability. Section 2.1.3 Selection Regardless of the number of applicants, selection methods shall be deemed competitive when the qualifications required are based upon education, experience and personnel standards established for the position. In such instances, a reasonable opportunity shall be afforded for qualified persons to apply, and the following procedures will apply to the recruitment of all personnel: a. When any non-exempt job vacancy occurs that has been approved by the Mayor and City Council, the Department Head shall post the job announcement, internally and externally, stating the title, salary range,job description, manner of application, and closing date for application. b. After reviewing applicant qualifications, and/or holding personal interviews,the Department Head shall conduct a background check(Appendix C) before making the conditional offer of employment to the applicant deemed best suited for employment with the City. The Department Head may conduct any other required pre-employment screening after the conditional offer of employment has been made to the applicant, such as: medical and/or psychological test. The Department Head shall hire only applicants who have passed all pre-employment testing. The Department Head will notify the Finance Director of the hiring and copy the City Administrator. c. While current full-time City employees are encouraged to apply for appointment to positions for which they are qualified, the City reserves the right to hire external or internal applicants for any or all vacant positions. Accordingly, position announcements may be posted internally and/or advertised before a position is filled. d. An employee of the City may request, or be requested, to transfer to another position within the City. Section 2.2 Personnel Records Section 2.2.1 Maintenance of records Department Heads shall maintain personnel records of each employee containing the employee's name, title, department, starting date, salary, change in employment status, training received, disciplinary actions, or other such information as may be considered pertinent. Section 2.2.2 Confidentiality All employee records shall be considered "CONFIDENTIAL" and shall not be released to outside parties except where consistent with the Illinois Personnel Record Review Act, 820 ILCS 40/01.01 et. seq., or as authorized by the individual employee. 5 United City of Yorkville Employee Manual Final 02-10-04 Section 2.2.3 Standardized forms Personnel evaluation, absenteeism, grievances, and other job performance records shall be standardized, and will apply to all City personnel. Section 2.2.4 Notification process to Finance Director With the promotion, demotion, or termination of employment of any employee, the appropriate Department Head must file a written notice and said action with the Finance Director. Section 2.3 Probationary Period A formalized twelve-month evaluation and probationary period are in effect at the time of appointment for all employees. The evaluation periods are to be treated as an integral part of the selection process. Serious evaluation shall be made as to the employee's work record, attendance, compatibility, and any other aspect of job perfoiinance deemed necessary to insure the highest level of performance. The Department Heads shall furnish an evaluation report to their immediate supervisor. The existence and/or completion of the evaluation and probationary period do not imply that the employee has a contractual right to continued employment with the City. Section 2.4 Reduction in Work Force It may become necessary to require an employee's involuntary separation from City service without pay, due to lack of work or funds. The required number of employees may be laid off in the order of their relative length and quality of service. However, careful consideration shall be given to maintaining a work force reflecting the needs of the community. The City expressly reserves the right to make layoffs in any order. Employees shall be notified by certified mail at least ninety (90) days before their separation. Reasons for selecting the employees to be separated shall be documented and maintained on file to support action taken. In the event of a layoff, employees laid off shall be placed on a preferential hiring list for a period of no less than two (2) years. Re-hiring shall be in reverse order of separation, providing that the employee laid off has the skills and ability for the job to be filled. No employee may be reduced in rank, pay, or title for any reason other than disciplinary reasons. Reduction of rank, pay, or title requires 2/3 vote of the City Council for all employees. Section 3 Employee Conduct Section 3.1 Equal Employment Policy The United City of Yorkville has adopted an Equal Employment Policy as described in Resolution 93- 18 (10-25-1993) (Appendix D). It reads as follows with modified changes to be currently compliant with Federal, State, and Local laws: a. It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring and its contractual undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act(42 USC §2000), and all State Civil Rights Legislation. 6 United City of Yorkville Employee Manual Final 02-10-04 b. No person shall, on the grounds of race, color, religion, sex, age, national origin, physical or mental disability, ancestry, martial status, or veteran status (except those dishororably discharged), all in accordance with applicable law or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by Federal funds. c. The City Administrator shall oversee civil rights compliance. Section 3.2 Anti-Harassment Policy The United City of Yorkville is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment, we will not tolerate harassment of City employees by anyone, including any supervisor, co-worker, or any third party. All employees are expected to avoid any behavior or conduct that could reasonably be interpreted as harassment. All employees are expected to make it known promptly, through the avenues identified below, whenever they experience or witness offensive or unwelcome conduct. Harassment consists of unwelcome conduct, whether verbal, physical, or visual, that is based upon a person's protected status, such as sex, color, race, religion, national origin, age, physical or mental disability or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits, that interferes unreasonably with an individual's work performance, or that creates an intimidating, hostile, or offensive working environment. Such harassment may include, for example, jokes about another person's protected status, kidding, teasing or practical jokes directed at a person based on his or her protected status. Sexual harassment deserves special mention. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when (1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision, or (3) the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex, and may include explicit sexual propositions, sexual innuendo, suggestive comments, sexually oriented "kidding" or "teasing", "practical jokes",jokes about obscene printed or visual material, and physical contact such as patting, pinching, or brushing against another person's body. All City employees are responsible to help assure that harassment is avoided. Anyone who believes that they have experienced or witnessed harassment should notify the City Administrator, a Department Head, Supervisor, City Attorney, Mayor or City Clerk Employee Assistance Program (Appendix E), Coordinator/Contact person as posted on the employee bulletin board. The City forbids retaliation against anyone for reporting harassment, assisting in making a harassing complaint, or cooperating in a harassment investigation. Anyone who believes that they have been retaliated against should notify the City Administrator, a Department Head, Supervisor, City Attorney, Mayor, or City Clerk.. 7 United City of Yorkville Employee Manual Final 02-10-04 The City's policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable, the City will keep complaints and the terms of their resolution confidential. If an investigation confirms that a violation of the policy has occurred, the City will take corrective action, including discipline, up to and including immediate termination of employment. An employee who believes that he or she has been the subject of harassment or retaliation for complaining about harassment also has the right to file a charge of civil rights violations with the appropriate state or federal enforcement agency. These include: Illinois Department of Human Rights 100 West Randolph Street, Suite 10-100 Chicago, Illinois 60601 312-814-6200 United States Equal Employment Opportunity Commission Chicago District Office 500 West Madison Street, Suite 2800 Chicago, Illinois 60661 312-353-2713 Section 3.3 Drug-Free Workplace Policy (Appendix F) Section 3.3.1 The United City of Yorkville has adopted a Drug-Free Workplace Policy as described in Resolution Number 93-17 (10-25-1993). It reads as follows: Illegal drugs and the abuse of legal drugs in the workplace are a significant danger. They impair safety and health,promote crime, lower productivity and quality and underline public confidence in the work City employees undertake. The City prohibits drug and alcohol impairment and the illegal use of drugs in the workplace. Under the federal and state Drug-Free Workplace Acts, 41 USC 701, et seq., and 30 ILCS 580/1 et seq., in order for the City to be considered a "reasonable source" for the award of federal or state grants, it is appropriate to adopt the following policy: Section 3.3.2 Definition and descriptions Any location which City business is conducted, whether at this or any other site is declared to be a drug- free workplace. All employees are absolutely prohibited from unlawfully manufacturing, distributing, dispensing, possessing or unlawfully using controlled substances or alcohol, as defined in the federal and state Drug-Free Workplace Acts, in the workplace. This policy does not apply to the lawful use of prescription drugs under the supervision of a licensed healthcare professional and within the limits of a valid prescription. An employee who has been prescribed drugs or who is taking over-the-counter medications that come in containers with warnings about drowsiness or interference with the ability to operate machinery, or drive safely, or otherwise perform their job duties is required to immediately disclose to his or her immediate supervisor any medication-related work restrictions. When employees disclose such medication related work restrictions they do not need to disclose the type of medications that have been prescribed or the underlying medical conditions, impairments or disabilities unless otherwise specifically directed to do so by their doctor or by their immediate supervisor that is not in violation of any state or federal act.. 8 United City of Yorkville Employee Manual Final 02-10-04 Section 3.3.3 Employee's ability to perform duties Employees are expected and required to report to work on time in appropriate physical and mental condition to perform duties of their jobs. Section 3.3.4 Education and referral program Employees have the right to know the dangers of drug abuse in the workplace, the City's policy about them and what help is available to combat drug problems. Employees needing assistance in overcoming drug abuse problems are encouraged to seek professional assessment, treatment support and aftercare at appropriate outside agencies. Conscientious efforts to seek such help will not jeopardize any employees' job nor will it be noted in any personnel record. However, referral to such programs in no way exempts an employee from discipline for less than acceptable job performance. Section 3.3.5 Employment condition As a condition of initial and continued employment, each employee shall: a. Agree in writing to abide by the terms of the City's policy respecting a drug and alcohol- free workplace; and, b. Agree, as required by law, to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business, no later than five (5) days after such a conviction. A conviction means a finding of guilt(including a plea of"no lo contendere") or the imposition of a sentence by a Judge or jury in any federal or state court, and/or a finding of Court Supervision. Section 3.3.6 Disciplinary action An employee who violates the terms of this policy may be subject to disciplinary action including suspension and/or termination and may be referred for prosecution consistent with applicable local, state and federal law. a. The City shall take prompt disciplinary action with respect to any employee who violates this policy. b. The City may require an employee who violates the terms of this policy to satisfactorily participate in a drug or alcohol abuse assistance or rehabilitation program. Section 3.4 Drug Testing It is the policy of the City to conduct drug/alcohol testing where it has reason to believe that an employee may be under the influence of alcohol, illegal drugs or other controlled substances. In addition, any employee who is reasonably believed to have caused or contributed to an accident which resulted in personal injury requiring medical treatment away from the scene of the accident or which 9 United City of Yorkville Employee Manual Final 02-10-04 disabled a piece of equipment shall be tested for alcohol, illegal drugs, or other controlled substances. Further, employees employed in safety sensitive positions are subject to periodic or random testing. Employees subject to Department of Transportation(D.O.T.) testing shall be tested in accordance with D.O.T. regulations in addition to the testing and discipline provisions of this policy. Refusal to submit to testing will result in disciplinary action, up to and including termination of employment. Section 3.5 No Solicitation Solicitation by employees shall not be permitted during working time (the time employees are performing Department functions) in the City, or during non-working hours in areas where it will disturb other employees who are working. Distribution or circulation of printed materials by employees shall not be permitted any time, including working and non-working time, in working areas. Solicitation or distribution of printed materials by non-employees is prohibited in work areas. Section 3.6 Employee Performance Evaluation At a minimum, yearly reviews shall be made of the employee's work performance by the Department Heads, and reported to the Mayor. Employees may be given more frequent evaluations as circumstances warrant. A finding of satisfactory performance is needed for advancement on the wage scale. Section 3.7 Outside Employment Employees may hold outside employment, including self-employment, provided such employment does not: 1) interfere with the performance of City duties; 2) present a potential conflict of interest; 3) result in outside work being performed during an employee's work shift; 4) involve the use of city equipment or supplies. Employees shall be permitted to engage in outside employment only with the prior written approval of their Department Head. If granted permission for outside employment an employee's Department Head may revoke the permission where it appears to the Department Head that such activity conflicts with the standards set forth above. Employees who engage in outside employment shall notify their Department Head of the addresses and phone numbers where they can be contacted, if necessary, for their noiinal work schedule, of the name of their supervisor (if applicable), and of the type of work they are (or will be)performing. Section 3.8 Gifts and Gratuities a. City services are not to be rendered by any employee with the expectation or in exchange for any gift, gratuity, discount, reward, entertainment, hospitality, loan, forbearance, other tangible or intangible item having monetary value. This policy prohibits the receipt of gifts by the employee's spouse or an immediate family member living with the employee from a"prohibited" source. In addition, all employees are required to comply with the City's Ordinance #1999-12 (Appendix G) implementing the provisions of the State Gift Ban Act. When an employee receives any offering as a result of his or her status as a City employee, the offering must be immediately turned over to the City's Ethics Officer, which is the Kendall County States Attorney. The Ethics Officer will determine the ultimate disposition of any gift or offering in accordance with the City's ordinance and the State Gift Ban Act. Additional information about this policy maybe obtained from the City Administrator, Ethics Officer or City Attorney. 10 United City of Yorkville Employee Manual Final 02-10-04 b. No employee in the City's service shall have any financial interests in the profits of any contractor, service provider, or other work performed for the City, or shall personally profit directly or indirectly form any contract, purchase, sale or service between the City and any person or company. Any employee who violates this section shall be subject to discipline for misconduct in office. Section 3.9 Political Activity a. No employee shall use his or her official position of employment to coerce or inhibit others in the free exercise of their political rights; or engage in political activities while at work or on duty. b. Due to the conflict of interest created by employees holding an elected office, the taking of an oath for any City office shall constitute an employee's resignation from City employment unless allowed by state statutes. Section 3.10 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs, alcohol, unauthorized firearms, explosives, or other improper materials. To this end, the City prohibits the possession, sale, transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Section 3.10.1 Administrative Inspections Desks, lockers and other storage devices may be provided for the employees convenience, but remain the sole property of the City. The City also reserves the right to conduct searches and inspections of City-provided vehicles, equipment, materials, such as boxes, thermoses, briefcases, desks, computer files, computers, computer disk, cabinets, file drawers, desk, lockers, or packages without notice. Anyone who refuses to submit to a search or is found in possession of prohibited articles will be subject to disciplinary action, up to and including dismissal. Accordingly,the City Administrator or Chief of Police or their designee may conduct the inspection with or without prior notice. All administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police. The City is not responsible for loss of or damage to personal property on the job. Section 3.10.2 Criminal Inspections/Searches When a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has or will occur he or she shall contact the local police department immediately. The local police will determine if an inspection is warranted and conduct such inspection. Only law enforcement personnel shall conduct such inspection. Any abuse of this provision within the employee manual by any employee shall be subject to disciplinary action up to termination. 11 United City of Yorkville Employee Manual Final 02-10-04 Section 3.11 On-the-Job Safety/Reporting of Accidents Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools, equipment and motor vehicles in connection with City business. (Safety Policy-Appendix H) The following safety rules apply to all employees of the City: a. Basic responsibility for safety rests with Department Heads and from them, to their designated safety representatives, supervisors, and employees, but it is the responsibility of every employee to become familiar with and adhere to all safety rules and regulations. b. Any employee acting in a supervisory capacity shall require all employees under their supervision to comply with all applicable safety rules and practices. c. Any employee having knowledge of any unsafe condition or work practice shall report such condition or practice to their immediate supervisor, departmental safety representative, or Department Heads. d. All employees shall use reasonable precautions in the performance of their duties and act in such a manner as to assure maximum safety to themselves, their fellow employees and the public. e. All employees shall familiarize themselves with the safety rules applicable to their jobs and shall consult with their supervisors on any safety rule or practice not understood, or whenever work conditions present unforeseen hazards. f. No employee shall remove or make ineffective any safeguard, safety device or safety appliance except for the purpose of replacement, repair or adjustment. g. Employees shall keep their work areas clean, orderly and, to the extent possible, free from all recognized safety hazards. h. All employees shall work in appropriate clothing, including footwear, suitable for the type of work being performed, and shall wear or use appropriate safety devices or personal protective equipment as provided, or directed. i. When driving or riding as a passenger in a City-owned vehicle, or in a personal vehicle while on City business, employees shall wear properly adjusted and fastened seat belts. j. Employees shall comply with all applicable Local, State and Federal traffic laws when operating a City vehicle or personal vehicle while on City business, except for police officers when authorized in the line of duty and in accordance with departmental standard operating procedures. k. Any employee who suffers an on-the-job injury or illness, or is involved in an accident while operating City equipment, a City-owned vehicle, or a personal vehicle on City business, shall complete a report of accident on the approved report form and submit the 12 United City of Yorkville Employee Manual Final 02-10-04 form to the immediate supervisor. The form shall be completed and submitted within twenty-four hours of the on-the-job accident, injury or illness to the extent practicable. Individual departments may adopt any safety rules that address particular operations or hazards that exist within that department and which are not inconsistent with the general safety rules listed above. Any employee found to be in violation of the general safety rules or applicable departmental safety rules may be subject to disciplinary action. Section 3.12 Threats, Violence and Weapons Section 3.12.1 Workplace Violence Policy The City will not tolerate any threats, threatening behavior or acts of violence against employees, visitors, or other individuals by anyone on City property or while an employee is off-premises engaged in City business. There is no justification for such actions. Any employee who violates this policy will face disciplinary action up to and including discharge and may face possible arrest and criminal prosecution. Section 3.12.2 Prohibited Conduct "Workplace violence" includes any behavior or conduct on City premises, which is sufficiently severe, offensive, or intimidating to cause an individual to reasonably fear for his or her personal safety or the safety of co-workers and/or property. It includes, but is not limited to: a. Any physical behavior, or threat of physical behavior, which involves aggressive contact with any person, including pushing, hitting, fighting, throwing objects or otherwise intentionally injuring another person or attempting to injure another person; b. Any physical behavior, or threat of physical behavior, that would place a reasonable person in fear of receiving imminent physical injury or aggressive physical contact of the sort discussed above; or c. Any act of vandalism or other intentional damage or destruction of City property. No employee or third party, except for authorized law enforcement personnel, is permitted to bring weapons or firearms onto City property(including City vehicles). Section 3.12.3 Reporting Procedures a. Employees who become aware of workplace violence or any threat of workplace violence, whether by an employee or non-employee, must immediately report such action to their immediate supervisor and law enforcement personnel. Disciplinary action may result if the employee having knowledge of a suspected violent act fails to report the incident. 13 United City of Yorkville Employee Manual Final 02-10-04 b. Any employee who is a victim of workplace violence must immediately report the situation to law enforcement personnel,then his or her supervisor or the City Administrator when the supervisor is involved. c. Any report made pursuant to this policy will be treated with confidentiality to the extent reasonably possible and appropriate. d. Actions that may be considered endangering or life threatening by or against any employee or individual on City property should be reported to local law enforcement agency by calling 911, in addition to the reports set forth above. Section 3.12.4 Investigation and Responsive Action a. All incidents of alleged workplace violence will be investigated promptly by the City. b. Based on the results of the investigation, the City will take appropriate action. If a violation of policy is found, such action may include immediate discharge. Additionally, the City may report the situation to law enforcement. c. When applicable, the City and its employees shall cooperate fully with police and other law enforcement officials in the investigation and prosecution of any workplace violence. d. The City may take other actions, as it deems appropriate under the specific circumstances, including seeking judicial action. Section 3.12.5 No Retaliation The City forbids retaliation against any employee for reporting any violation of this policy. Any employee who engages in retaliation in violation of this policy shall be subject to disciplinary action up to and including discharge. Section 3.13 No Smoking or use of Tobacco Products Smoking and/or use of any form of tobacco products are prohibited within City owned public buildings. Designated areas may be designated with approval of the Department Head and City Administrator. Section 3.14 Nepotism Section 3.14.1 Spouse/Relatives of Department Heads/Elected Officials a. The employment of a spouse or a relative of any Department Head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the City Attorney. For this purpose, a relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within these categories. 14 United City of Yorkville Employee Manual Final 02-10-04 b. This policy is intended to comply with the requirements of all applicable federal, state, and local laws. The Mayor is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Section 3.14.2 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts and uncles, in-laws and step-relatives, within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty, actual or implied, based on family relations. b. The employment of a relative of any full-time City employee, in a full or part-time position, is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under, or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment, every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer, the City Administrator/Mayor will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on, but are not limited to, such factors as the grade of each affected employee's position, the availability of openings for which the affected employees are qualified, and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal, state and local laws. f. The Mayor or his designee is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses, supervisors must contact the Mayor to ensure compliance with applicable federal, state and local laws. Section 4 Use of City Equipment Section 4.1 Authorization to Use Equipment City equipment and supplies may be used only for authorized City purposes. No City equipment or supplies shall be removed from City premises for personal use unless authorized by the Department Head, City Administrator, or Mayor. 15 United City of Yorkville Employee Manual Final 02-10-04 Section 4.2 Use of City Vehicles An employee must obtain permission from the Department Head to use City vehicles, as provided by the City Policy (Appendix I). Use of City vehicles (if available) are for official City business ONLY is encouraged when City vehicles are available. Any out of pocket expenses such as parking, tolls, and emergency repairs shall be reimbursed upon presentation of receipts. Section 4.3 Use of Personal Vehicles for City Business Whenever an employee is authorized to use a personal vehicle in the performance of official City duties, the employee shall be compensated at the prevailing IRS mileage rate. All mileage compensation shall be a result of authorized personal vehicle use approved by the employee's Department Head. Reimbursable uses include: the use of personal vehicle to attend out-of-town functions, training sessions, and meetings when such functions are a requirement of the employee's job or are deemed desirable by their Department Head or the Mayor. Section 4.4 Computer and Telephone Communications Systems a. All computer and telephonic communications systems and all communications and information transmitted by, received from or stored in these systems are the property of the City and as such are to be used solely for job related purposes (Note: See Section 4.6 Personal use of telephones). The use of any software and business equipment, including but not limited to, facsimiles, telecopiers, personal computers, handheld computers and copy machines for private purposes is prohibited. All materials and information created, transmitted or stored on City computer systems are the property of the City and may be accessed by authorized City personnel. Employees shall have no ownership or proprietary interest in the computer network, including any of the data files or applications operating or residing on the computer network or any stand-alone computers. No employee shall, without express authorization, copy or download any applications from the computer network, copy or load any applications onto the computer network, or disclose to, or allow the use of the computer network by, any third party. Furthermore, all employees shall be required to sign an E-Mail, Voice Mail, Computer, and Office Equipment Acknowledgement Form. (Appendix J) b. If employees use this equipment for personal purposes they do so at their own risk. Furthermore, all employees are not permitted to use a code, access a file or retrieve any stored communication unless authorized to do so or unless they have received prior clearance from an authorized supervisor. All pass codes are property of the City. Employees may not use a pass code that has not been issued to them or that is unknown to the City. If employees violate this policy, they may be subject to disciplinary action, up to and including dismissal. c. Employees must obtain written authorization from their Department Head to use City information technology resources to access the Internet. Requests for Internet access must be based on legitimate, business-related reasons. Employees may only use authorized connections for Internet access. The network administrator will terminate any unauthorized connections to the server. Department Heads who authorize access to the 16 United City of Yorkville Employee Manual Final 02-10-04 Internet are responsible for promptly notifying the City's network administrator when Internet users terminate, change departments or no longer require Internet access. d. To ensure that the use of electronic and telephonic communications systems and business equipment is consistent with the City's legitimate business interests, authorized representatives of the City may monitor the use of such equipment from time to time to the extent permitted by applicable state and federal law. Users should not have any expectation of privacy with respect to any materials and information created or stored on these systems. Section 4.5 E-Mail Policy The City provides an electronic mail ("e-mail") system to some of its employees in order to facilitate the communication of work-related data internally and externally in the most effective and efficient manner possible consistent with legal requirements and established policies and procedures. In order to provide City employees with the benefits of e-mail communications without exposing the City to the many risks inherent in e-mail communications, the City has developed the following rules. Anyone having any questions should contact their immediate supervisor.. Section 4.5.1 The e-mail system may be used only to process and communicate work related data and messages. Employees may only use e-mail for legitimate business-related communications in the course of their assigned duties. No one may use e-mail to conduct personal business of any kind, including downloading data from the Internet or from any other source for other than strictly work-related purposes. All data of any nature that is entered or received through any City computer including all e- mail messages are and will remain City property. None of the data or messages may be used for any purpose not related to City business. Furthermore, no data or messages shall be sold, transmitted, conveyed or communicated in any way to anyone outside of the City without the express written authorization of an officially-designated City representative. Section 4.5.2 City computers and all data and e-mail messages on City computer systems are subject to inspection and search by the City. In the course of their duties, City systems operators, Department Heads, Supervisors, and/or approved consultants may monitor employee use of the e-mail system and review the contents of data or messages within the e-mail system. Section 4.5.3 The creation or transmission of any data or e-mail message that may be construed to violate the City's "Harassment-Free Workplace" policy or "Equal Employment Opportunity" policy is strictly prohibited. This prohibition includes sexually explicit or offensive messages, cartoons or jokes, ethnic or religious slurs, racial epithets or any other statement or image that might be construed as harassment or disparagement on the basis of race, color, religion, sex, national origin, age, disability, marital status, or any other status protected by law. 17 United City of Yorkville Employee Manual Final 02-10-04 Section 4.5.4 E-Mail may not be used to transmit disciplinary messages or statements regarding individual employees. All such negative messages must be kept strictly confidential and therefore may not be communicated via e-mail in any form whatsoever. For many of the same reasons,perfoiniance evaluations may not be conducted or transmitted via e-mail. Section 4.5.5 Unauthorized access of e-mail, use of other employees' passwords and disclosure of other employees' passwords is strictly prohibited. Unauthorized use of codes or passwords intended to gain access to other employees' e-mail accounts is prohibited. Likewise, the unauthorized disclosure of other employees'passwords is prohibited. As a condition of employment and continued employment, all employees are required to sign an e-mail acknowledgement form. (Appendix J) Section 4.6 Personal Use of Telephones Employees are permitted to use City telephones for personal use on limited basis and for local calls only. Approval to use City telephones for personal business may be withdrawn by Department Heads if it becomes excessive or if use causes interference with work duties. Employees maybe required to pay for any none city business calls they make which are charged to the City. This policy is subject to change, as the City deems necessary. Section 5 Disciplinary Action Section 5.1 Reasons for Discipline Employees of the United City of Yorkville are expected to perfonu satisfactorily their assigned duties. It is the duty of the Department Heads to oversee conduct and work performance of said employees within their respective departments. Unless otherwise set forth under a written contract of employment or unless provided otherwise by the Board of Fire and Police Commissioners, employment with the City is at-will, and employees can be discharged with or without cause, at any time at the sole discretion of the Mayor. Reasons for disciplinary action may include, but are not limited to, the following: a. Incompetence, negligence, inefficiency, or failure or inability to perform assigned duties. b. Abusiveness in attitude or language, or in conduct resulting in physical harm, injury or harassment to City employees or the public. c. Violation of City drug and alcohol policies. d. Violation of any lawful or official regulation, order or rule, or failure to comply with any lawful direction given by your superior. e. Conviction of a felony or any criminal misdemeanor set forth in Section 10-1-7 of the Illinois Compiled Statutes. 18 United City of Yorkville Employee Manual Final 02-10-04 f. Causing damage to public property or waste of City supplies through negligence or willful misconduct, or failure to take reasonable care of City property. g. Falsifying employment applications or City records. h. Absence from scheduled work without prior authorization i. Claiming sick leave under false pretenses. j. Absence without leave for a period of three (3) days (an involuntary resignation), or a failure to report after leave of absence has expired or has been disapproved, revoked, or canceled by the employee's superior. k. Work history shows excessive or chronic absenteeism. 1. Insubordination. m. Any other reason as determined by a Supervisor, Department Head, or Mayor. n. Failure to comply with established safety rules. These examples are not all-inclusive, and other conduct not specifically covered above may result in disciplinary action depending upon the circumstances. Section 5.2 Discipline Procedure The City is committed to assisting all employees who are not perfoiniing their job duties at expected standards. The City shall take any or all of the following steps in developing a "remediation plan" for employees with performance problems, although remediation may not be appropriate for all employees. The City, in its discretion, will determine when remediation will be made available to an employee, as well as what steps shall be included in a remediation plan. 5.2.1 Remediation Notice and a chance to improve. Department Head shall inform the employee of his performance problems or shortcomings, and provide a reasonable opportunity to improve. Specific Information. Department Head shall let the employee know exactly what the problem is, and set up an improvement program that calls for specific actions by stated deadlines. Furthermore, the Department Head may recommend that the employee contact the Employee Assistance Program. Maintenance of Records. Early warnings may take the form of verbal counseling; further warnings shall be in writing and these warnings are performance based warnings. Department Head shall place copies of any performance based warnings in the employee's personnel file. Employees shall be given the opportunity to sign warnings. Signing does not constitute the acceptance of such warning, but acknowledges employee is aware of the warning. Performance based warnings will be reviewed every 365 days or one year after issuance. If the employee has improved, the warning may be removed from his/her file and sealed. 19 United City of Yorkville Employee Manual Final 02-10-04 Provide a reasonable time to improve. When setting the deadline for improvement, the Department Head shall determine what would be a reasonable time considering the problem and circumstances. 5.2.2 Disciplinary Procedure Procedure for Disciplinary Action or Terminated Review. All employees who have been notified of performance problems and directed to improve and correct such problems may be subject to discipline or discharge for the failure to do so or where further performance problems arise. Sworn employees are subject to the requirements of the Board of Fire and Police Commissioners Act. An employee can be suspended any time, with intent to discharge, without regard to the preceding steps, if he or she commits an offense for which immediate discharge is specified as a penalty or if, in the Department Head's judgment, the employee's continued presence would be contrary to the well being of the City or any of its employees. Until action by the Mayor is taken the employee shall be suspended with pay. The Mayor may seek advisory input from the City Council in regards to significant disciplinary action or terminated review for full time employees before making final determination. Purpose. The primary purpose of the disciplinary system is to correct improper behavior, not to impose penalties. The City expects its Department Heads and Supervisors to recognize situations where disciplinary measures are the most appropriate means to the end. Perspective. Discharge is an ultimate means to correct a problem, when all else has failed. An employee, whose behavior or poor performance is due to lack of knowledge or experience, should receive training and assistance, not discipline. First Violation. Counsel the employee and issue a verbal warning. The Department Head and/or Supervisor shall notify the employee that he or she is receiving a formal warning. The Department Head and/or Supervisor shall place an informal memo in the employee's history file with the employee's knowledge. The Department Head and/or Supervisor shall also inform employee of the contents of that memo. Second Violation. The Department Head and/or Supervisor shall hold a meeting with the employee, at which time the nature of the offense will be explained, and the employee shall be warned that any repetition could lead to the suspension or discharge of the employee. The Department Head and/or Supervisor shall offer help to the employee in solving the problem. A formal written warning shall be issued concerning the prior incident. One copy shall be given to the employee and one copy shall be placed in the employee's file. Third Violation. The employee shall be suspended up to five (5) days without pay upon approval by the City Administrator, Chief of Police or Executive Director of Parks and Recreation. The employee shall be warned that a single further offense may be grounds for suspension up to thirty days or discharge. Upon the third violation,the Mayor and City Council shall be notified. Fourth Violation. The employee shall be given a suspension more than five (5) days up to thirty (30) days or discharged, observing the procedures in this manual for processing an involuntary termination. The Mayor, if time allows with advice from the City Council shall approve any suspension recommended by the City Administrator, Chief of Police, or Executive Director of Parks and Recreation that is more than five (5) days without pay. 20 United City of Yorkville Employee Manual Final 02-10-04 Section 5.3 Grievance Procedure A grievance is defined as any expressed difference, dispute or controversy between an employee and the City, concerning the circumstances and conditions that concern the working relationship or work environment, however discipline and discharge procedures are not subject to review under the grievance procedure. If an employee has any complaint that cannot be handled orally by consultation with his immediate supervisor, they may submit in writing within fifteen (15) calendar days, his grievance to both the Department Head and the City Administrator, for review by the City Administrator. When the City Administrator has reached a decision regarding the resolution of the problem a letter or memo shall be sent back to the Department Head and to the employee within thirty(30) calendar days. In the event the employee is not satisfied with the resolution proposed by the City Administrator, the employee may request within twenty-one (21) calendar days an independent review by the Mayor. The Mayor will respond in writing to the employee, the employee's immediate supervisor, Department Head, and City Administrator, within thirty (30) calendar days. Any action taken by the Mayor will be final. This grievance procedure does not include any employee who is covered by a collective bargaining agreement unless specifically specified within the agreement. Section 6 Payroll Administration, Hours of Work and Overtime Section 6.1 Regular Hours of Work Section 6.1.1 Workday hours and lunch breaks All non-exempt employees shall be scheduled for an eight and half(8.5) hour workday which includes an unpaid 1/2 hour lunch break, except sworn police officers who's workday will be determined by the Chief of Police. Lunch breaks for all City administrative offices shall be scheduled not to disrupt City services. Section 6.1.2 Public Works employee "On Call" status, duties, and payment Employees will be required for"On Call" duties to maintain the city public infrastructure. They shall be expected to check pumps and perform other such work as may be directed from time to time. The employee shall check the status of the wells, pumps, and lift stations approximately 7: 00 a.m. and wells again at approximately 4:00 p.m. for which they shall receive a minimum of two hours pay at the overtime rate. Personnel so selected for"On Call" duty shall be available for emergencies unless other arrangements are made between employees. Any such arrangements made shall require notification to the Department Head. Section 6.1.3 Work Schedule The work week shall consist of forty(40)hours per week for all City non-exempt full time employees. The Department Head shall determine the length of the shift and starting time providing there is no disruption to City services. Furthermore, the Mayor and City Council shall determine the hours of operations for all City administrative services. 21 United City of Yorkville Employee Manual Final 02-10-04 Section 6.2 Shift Changes All employees shall normally be given fourteen (14) days notice of any changes in regular working hours, except in cases of emergency, or by mutual consent of employee and Department Head. Section 6.3 Payroll Administration All salaried, hourly, and part-time personnel shall be paid biweekly. Up to a one-week delay in payment may be in effect for regular and overtime hours. Further payroll and reimbursement policy details are as follows: a. Paychecks will be issued no later than 12:00 p.m. on payday. b. All full-time employees with health insurance coverage will have $1.00 withheld from the first paycheck of each month for their contribution to the health insurance costs. (Participating plan.) This fee is subject to change upon a review and approval by the City Council with a ninety (90) day notice to the employees that the City Council is reviewing a proposal to change plans or fee structure before approval. c. Insurance reimbursement checks shall be issued with all other vendor checks only after approval by City Council. d. Department Heads or their designee shall distribute payroll checks. e. All dental and vision assistance request must be given to the Accounting Clerk by April 30 of the current year except as stated in Section 8.3b Rollover Dental/Vision Policy. f. All the above shall apply unless extraordinary circumstances prevent them from occurring. g. Hourly pay is defined as base pay plus all stipends. Section 6.4 Callback Pay All full time employees covered by this Personnel Policy who are called back to work after having left after a full scheduled work day shall receive a minimum of two (2) hours work at time and one half pay. A call back is defined as an assignment of work that does not immediately precede or follow an employee's regularly scheduled work hours. Department Heads do not receive overtime pay, but may take time earned, when the demands of the position allow them to do so, with the approval of the Mayor. Section 6.5 Overtime Scheduling Time worked in excess of the established regular workweek hours constitutes overtime work. Before performing any overtime work the employee must receive approval from their supervisor or Department Head. 22 United City of Yorkville Employee Manual Final 02-10-04 Section 6.6 Overtime Pay a. Overtime pay shall be considered that time worked which is more than a normally scheduled workday or forty (40) hours per week. Overtime pay shall be paid at the rate of one and one-half times the hourly rate, determined by dividing the annual salary by 2,080 hours. b. All full time, non-exempt employees will be compensated for all hours worked as described within their job description and duties as authorized, which means no employee shall work as an independent contractor or receive a stipend for hours worked except as authorized as an appointed position. Employees shall be duly compensated under the FLSA for hours worked; however employees may be subject to discipline for performing unauthorized work. Section 6.7 Compensation Time a. The City encourages the use of compensatory time,provided the net result is a saving of wage expenditures. b. Compensation time for non-exempt employees is earned at the rate of 1'/2 hours for each hour of overtime worked. c. All non-exempt, full-time employees (at their discretion and with their Department Head's approval), shall be allowed to take compensation time. This is in lieu of any overtime hours worked for which an employee waives overtime pay. An employee is allowed to use compensation time by the hour and/or day provided compensation time is earned and overtime is waived before requesting compensation time. Sworn full-time employees may take compensation time, as outlined in their police collective bargaining agreement. d. There is a cap of 240 hours of compensatory time that may be accrued for all non-exempt employees. The City reserves the right to require employees to use compensatory time or to "cash out" accrued hours except forty (40) hours at any time with a thirty (30) day written notice to their Department Head. e. Upon telinination of employment, the employee will receive cash compensation for any accrued comp time remaining. f. The City will honor an employee's request to use comp time within a reasonable period of time following the proper request, so long as the use of the comp time will not "unduly disrupt" the City's operations. Section 6.8 Pay Adjustments a. Wages for all City employees shall be reviewed by April 1st of each year. Any adjustments in pay shall be granted at this time,to be effective with the first payroll of the following fiscal year, (May 1). This is not meant to imply that raises shall automatically be granted. Wages and benefits, directly related to their respective departments, is an 23 United City of Yorkville Employee Manual Final 02-10-04 addendum to this Personnel Policy. This addendum may be updated from time to time to reflect City Council approved adjustments. b. A new employee hired within six (6) months before a wage increase may not be eligible for such wage increase until satisfactory completion of a six-month period of time. Section 6.9 Longevity Pay Longevity stipend will be made to all full-time exempt and non-exempt, non-bargaining employees based on the below schedule. This stipend is added to the annual salary for non-exempt employees and exempt employees will receive the stipend on the 1st pay period of the employee's anniversary of date of hire. After 6 years, but less than 9 years $ 750 After 9 years, but less than 14 years $1000 After 14 years, but less than 20 years $1250 After 20 years, but less than 25 years $1500 After 25 years $2000 Section 7 Leave Time Section 7.1 Vacation Leave a. Employment anniversary dates shall govern the number of vacation days allowed. b. Full-time and eligible part-time employees are entitled to the following vacation time. First year employees shall not receive a vacation until the completion of one year of employment, unless otherwise approved by the Mayor and City Council. One (1) year through five (5) years - (80 hours) Six (6) years through ten (10) years - (120 hours) Eleven (11) years or more - (160 hours) c. Employees earning eighty (80) or more hours vacation may take up to forty (40) hours vacation as pay, subject to the approval of the Department Head. d. Vacations are normally requested in forty (40) hour increments. Eight (8) hours of vacation leave may be taken in single days with the approval of the Department Head. All requests must be submitted at least fourteen (14) days in advance and approved by the Department Head. Any vacation request submitted for the calendar year by February 28th will be approved based on seniority and scheduling to provide essential services. When the vacation leave request is approved the employee has reserved his right to his leave; however, all leaves are subject to review and/or cancellation for major emer encies or extreme circumstances, which may cause a personnel shortage. e. Provided the employee has made a reasonable effort to take vacation time, but such time was denied due to scheduling problems, one week of unused vacation time may be 24 United City of Yorkville Employee Manual Final 02-10-04 carried over into the next year, or the employee shall receive pay for the unused vacation. The Department Head shall make this decision. f. Upon termination of employment, the employee shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date, based upon the employee's vacation time determined by length of employment. Section 7.2 Holiday Leave a. Holiday pay shall be paid to all full-time employees. b. All employees shall receive their normal rate of pay with the day off. This is not intended to imply they shall receive any additional pay, but only the pay they would have received had they worked the day as a normal workday. c. All sworn, non-exempt, full-time employees' Holiday Pay will be covered as outlined in the police collective bargaining agreement. d. Public Works employees called in to work on a holiday shall receive double pay for the number of hours worked. This means that an Employee shall receive his holiday pay, plus double time pay for hours worked. e. The following twelve (12) holidays shall be observed: New Years Day Martin Luther King, Jr.'s Birthday President's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Day Christmas Day f. Besides the twelve (12)holidays listed, all employees shall receive two (2) floating holidays, which cannot be accumulated if not taken. Department Head's approval must be obtained before taking the floating holidays. Section 7.3 Sick Leave Section 7.3.1 Purpose,Allowance, and Accumulation. Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time to time and that their financial resources may be diminished 25 United City of Yorkville Employee Manual Final 02-10-04 in such instances if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow employees to work while sick. An employee who is unable to work by reason of a non-duty related illness, injury, or disability as contained herein may take sick leave. Employees shall accrue eight (8) sick leave hours per month to a maximum accrual of 960 hours. Section 7.3.2 Medical Verification. The City may, at its discretion, require an employee to submit a physician's verification of illness or other conclusive evidence of illness, and such verification normally will be required for illnesses requiring the use of more than twenty-four (24) hours of sick leave. Section 7.3.3 Sick Leave Utilization. Sick leave may be utilized only for the purposes as stated in the first paragraph of this section. Employees utilizing paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees will use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour, the last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave shall be considered grounds for disciplinary action. Absent employees who have exhausted their accumulated sick leave shall not be compensated for further absences unless approved by the City Council. Section 7.3.4 Unused Sick Leave. On May 15 of each year, an employee who has used less than the sick leave he has accumulated in the immediately preceding fiscal year (May 1 through April 30) will be asked if he wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty (50%) percent of his regular rate of pay as determined on April 30th for each sick hour sold back. The number of sick leave hours for which an employee elects cash compensation shall be deducted from such employee's accumulated sick leave. Employees electing to sell back their sick leave will be paid to them by June 15th An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund, who leaves the City's employment [through retirement, a reduction in force, or voluntary resignation] and has been employed by the City for more than ten(10) years shall be paid for all unused sick leave at fifty (50%) of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. Section 7.4 Reporting of Absences All Department Heads shall keep an accurate account of any employee absences including their own. Arriving and reporting to work regularly and on time is one of the employee's prime responsibilities. Failure to be on the job when scheduled reduces the efficiency of the City. Illness should be reported to the employee's immediate supervisor one (1)hour before the start of the employee's shift. Failure to secure proper permission for the use of personal days and/or sick hours or to report illness on time may result in full loss of pay for the hours involved for non-exempt employees. Exempt employees should apprise their immediate supervisor if they will not be present during normal business. 26 United City of Yorkville Employee Manual Final 02-10-04 Section 7.5 Duty-Related Illness or Leave In the event of a work-related accident or death that occurs while on the job, all employees are eligible for worker's compensation as provided by law. Employees covered by a collective bargaining agreement should consult the relevant agreement for additional information. The Department Head may consider a light duty program for any employee who has a medical release to return to limited duty. Section 7.6 Emergency and Bereavement Leave Time away from the job due to emergencies will be granted at the discretion of the Department Head. The Department Head shall make the decision whether non-exempt employees shall receive paid or unpaid time off, or shall be required to make up missed time. Exempt or Supervisory employees shall be permitted to take emergency leave at the discretion of the Mayor or his/her designee, and where the need for leave is a day or more, the City may, at its discretion, designate such leave as unpaid leave time. Emergency time off for bereavement will only be allowed in the case of death of an immediate family member, (mother, father, brother, sister, child, spouse, mother-in-law, father-in-law), or in special cases as approved by Department Head. These days are separate from floating holidays and sick hours. Section 7.7 Military Leave The City will provide for leaves for uniformed or military service in accordance with the requirements of state and federal laws. If an employee needs to take leave for uniformed or military service, they should submit a copy of their orders along with their request for leave as soon as they become aware of the need for leave. Please contact the City Administrator for further details about the uniformed or military leave rights. These provisions apply to all Illinois employers, including public employers. Furthermore, employees who are members of the reservists—either in the U.S. Armed Services or in the Illinois National Guard —are entitled to the following benefits (under Illinois Law) when mobilized to active military duty by presidential order: • Continuing compensation (minus the amount of the employee's base pay for military service) for the entire period of active military service; and • Continuing health insurance and other benefits the employee was receiving or accruing at the time the employee entered military service. Section 7.8 Jury Duty Leave Employees shall be granted leave with pay when required to be absent from work for jury duty. Employees are expected to contact their immediate supervisor and report to work when they are excused from jury service, temporarily or finally. Any payment received by the employee for jury duty shall be given to the City because the employee is receiving their full pay while on jury duty leave. 27 United City of Yorkville Employee Manual Final 02-10-04 Section 7.9 Unpaid Discretionary Leave Employees may obtain a leave of absence. The employee must seek approval for an unpaid discretionary leave from the Mayor and City Council. Such leave shall be unpaid and shall not be used to gain employment elsewhere. Section 7.10 Family and Medical Leave Section 7.10.1 General Statement It is the policy of the United City of Yorkville (the "City) to provide up to twelve (12) weeks of unpaid family and medical leave during a 12-month period to eligible employees in accordance with the Family and Medical Leave Act of 1993 ("FMLA"). The 12-month period is measured using a rolling backward year. Section 7.10.2 Eligibility In order to qualify to take family and medical leave under this policy, an employee must have worked for the city for at least twelve (12) months and at least 1,250 hours during the twelve (12) month period immediately before the date when the leave would begin. Section 7.10.3 Reasons for Leave a. A leave may be requested for any of the following reasons: (1) Child Care. To care for a child born to or placed for adoption or foster care with an employee; (2) Family Medical. To care for a spouse, child, or parent ("covered family member") with a serious health condition; or (3) Employee Medical. Because of an employee's own serious health condition which renders the employee unable to perform the functions of their position. Child Care Leave must be completed within the twelve (12) month period beginning on the date of birth or placement. In addition, spouses employed by the City who request Child Care Leave or leave to care for an ill parent may only take combined aggregate total of twelve (12) weeks during any 12-month period. b. Employees will not be granted an FMLA leave to gain employment or work elsewhere, including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave will be subject to immediate termination. Section 7.10.4 Leave is Unpaid a. FMLA leave is unpaid leave. If an employee requests Child Care or Family Medical Leave, any accrued paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If an employee requests Employee Medical Leave, any accrued paid vacation,personal and applicable sick leave (in that order) must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time for unpaid leave time or use of short-term disability does not extend the 12-week leave period. Employee Medical Leave will also run concurrently with leave taken under the City's disability leave policy and workers' compensation leave, if taken for an FMLA qualifying serious health condition. 28 United City of Yorkville Employee Manual Final 02-10-04 b. If an employee takes vacation time/sick leave using salary continuation for a condition that constitutes or progresses into a serious health condition, the City may designate all or some portion of such leave as under this policy, to the extent that the paid leave meets the necessary qualifications. Section 7.10.5 Notice of Leave If an employee's need for FMLA leave is foreseeable, the employee must give the City at least thirty (30) days prior written notice. Failure to provide such notice may be grounds for delay of leave. Where the need for leave is not foreseeable,the employee is expected to notify the City as soon as practicable, generally within one to two business days of learning of the employee's need for leave. A request must be made in writing on the City's forms (Appendix K), available in personnel. Section 7.10.6 Medical Certification If an employee is requesting Employee Medical or Family Medical Leave the employee and the relevant health care provider must supply appropriate medical certification. The City will supply all employees with medical certification forms. The medical certification must be provided within fifteen(15) days after it is requested, or as soon as reasonable under the circumstances. Failure to provide requested medical certification in a timely manner may result in denial of leave until it is provided. In its discretion and at its own expense, the City may require a second medical opinion, and if the first and second opinions differ, a third medical opinion. The third opinion will be provided by a health care provider approved jointly by the employee and the City and will be binding. The City may also require recertification periodically during a leave, and employees will be required to present a fitness-for-duty certificate upon return to work following an employee medical leave. Section 7.10.7 Medical and Other Benefits a. During an FMLA leave,the City will maintain the employee's health benefits on the same conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the City to pay his/her portion of the premium. Group health care coverage will cease if the employee's premium payment is more than thirty (30) days late, but the employee will be notified at least fifteen (15) days before coverage lapses. Additionally, if the employee fails to return from leave, the City will require repayment of any premium that was paid for maintaining the health coverage for the employee, unless the employee does not return because of a continuing or recurring serious health condition of either the employee or a covered member, or because of other circumstances beyond the employee's control. Employees are not entitled to other benefits or seniority accrual during the FMLA leave. b. Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the same as if they were actively employed, according to the terms of the applicable plan. 29 United City of Yorkville Employee Manual Final 02-10-04 Section 7.10.8 Returning from Leave a. Employees who return to work from FMLA within or on the business day following expiration of the twelve (12)weeks are entitled to return to his or her same position or to an equivalent position with equal benefits, pay or other terms and conditions of employment. The City may choose to exempt certain highly compensated ("key") employees from this requirement and not return them to the same or similar position. b. If you take an Employee Medical Leave, you will be required to provide medical certification that you are fit to resume work. Employees failing to provide the Return to Work Medical Certification Form will not be permitted to resume work until it is provided. Section 7.10.9 Reporting While on Leave The City may require an employee on FMLA leave to report periodically on the employee's status and intent to return to work. Section 7.10.10 Intermittent and Reduced Schedule Leave FMLA leave because of a serious health condition may be taken intermittently (in separate blocks of time due to a single covered health condition) or on a reduced work schedule (reducing the usual number of hours an employee works per work week or workday) if medically necessary. If FMLA leave is unpaid, the City will reduce the employee's salary based on the amount of time actually worked. In addition, while the employee is on intermittent or reduced schedule FMLA leave, the city may temporarily transfer the employee to an available alternative position that better accommodates the employee recurring leave and which has equivalent pay and benefits. Section 7.10.11 Policy Administration This policy is intended to comply with and will be administered in accordance with the Family and Medical Leave Act of 1993 and any applicable regulations, definitions and law there under, as well as any state family or medical leave laws granting additional rights that are applicable to employees employed in Illinois. Section 7.10.12 Interrelation of Leaves Any leave taken pursuant to this policy, other City policies, a collective bargaining agreement, or law which qualifies as leave under the FMLA or any applicable state family or medical leave act, will be counted against the employee's available leave under the applicable City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or applicable state law, to the extent permitted by such applicable law. Section 7.11 Benefits While on Leave a. Time spent on extended unpaid leaves of absence may not be counted as creditable service for pension purposes. Further, if an employee goes on an approved, unpaid leave of absence for a period in excess of thirty (30) calendar days and wishes to continue to be 30 United City of Yorkville Employee Manual Final 02-10-04 covered by the City's health or life insurance, he or she will be responsible for payment of the total monthly insurance premiums unless otherwise provided by law. b. It is the policy of the City NOT to request the City Council to grant IMRF Pension Credit and Death and Disability Protection Leave Authorization for an employee going on unpaid discretionary leave of absence. c. Upon return,the City will place the employee in his or her previous assignment, if vacant, the employee will be placed in the first available assignment according to the employee's seniority, where skill and ability to perform the work without additional training is equal. If, upon the expiration of a leave of absence, there is no work available for the employee or if the employee could have been laid off according to his seniority except for his leave, he shall go directly on layoff. d. Employees will maintain their employment status and previously accrued benefits while on approved paid leave. Except where otherwise noted, employees will continue to accrue benefits during the time they are on approved paid leave from City service. e. Unless otherwise stated or otherwise required by law, length of service shall not accrue for an employee who is on an approved non-paid leave status. Accumulated length of service shall remain in place during that leave and shall begin to accrue again when the employee returns to work on a pay status. Unless otherwise stated, an employee returning from leave will have his seniority continued after the period of the leave. Section 8 Employee Benefits All employees will be required to notify the employer of any changes in address or other personal information. Section 8.1 Health and Life Insurance Coverage a. All full-time and eligible part-time employees are covered under the City's health insurance plan. There may be a waiting period before new employees are eligible for coverage. After completion of the waiting period, insurance shall begin on the first day eligible as determined by the health insurance policy then in effect. The City agrees to pay the premium thereafter for employees and their dependents, except for $1/month participation by the employee and the City reserves the right to change the monthly participation fee. The City will make every effort to provide employees with a ninety (90) day written notice of any proposed change. b. The City shall provide life insurance for full-time and eligible part-time employees, in the amount of$50,000. Spouses will be insured at $5,000 and dependents at $2,000. c. Summary plan descriptions (SPD's), which explain coverage of your health and life insurance benefits in greater detail are available from the Accounting Clerk. The actual plan documents, which are available by making a written request to the Accounting Clerk, are the final authority in all matters relating to the benefits described in this Manual or in the summary plan description and will govern in the event of any conflict. 31 United City of Yorkville Employee Manual Final 02-10-04 Additionally, the City reserves the right to change insurance carriers, change health maintenance organizations, self-insure, and/or change or eliminate any benefits at any time with a ninety (90) day notice, when practical in accordance with applicable law. Section 8.2 Pension Participation Section 8.2.1 Eligibility All employees who work 1,000 hours or more per calendar year are covered by the Illinois Municipal Retirement Fund(I.M.R.F.) pension to which the City and employees shall contribute. Section 8.2.2 Military Service Credit(Appendix L) All employees who were in active participating status under IMRF on the date of June 14, 2001 shall be allowed service credit to employees who served in the aimed forces of the United States for up to two (2) years of service, prior to their participation in the Illinois Municipal Retirement Fund Section 8.3 Vision and Dental Assistance Employees and dependents shall receive the following vision and dental assistance in total. The amounts listed below may be increased from time to time by resolution. Please check current records. Employee $300 per year Dependents $250 per year per dependent Note: An employee may opt to utilize an eligible coverage for himself or herself and/or his or her dependents, for one or more individuals of his family. a. Bills must be paid by employee, and the employee will be reimbursed. Reimbursement requests must be submitted to the Department Head for approval. b. Employees may rollover remainder dental/vision funds for a time span of three (3) fiscal years to allow them to use the benefits cumulatively. (Appendix M) The maximum dollar amount an employee may keep accumulated is $3000. Section 8.4 Continuation of Medical Coverage An employee, who would otherwise lose group health insurance coverage because of a reduction in working hours or the termination of employment for reasons other than gross misconduct, is eligible to continue under the City's plan up to 18 months or for such other period time prescribed by law. The City will notify an employee of the time period for which continuation coverage may be provided. If an employee elects to continue coverage, he or she will be responsible for payment of the full premium, which amount may change from time to time. 32 United City of Yorkville Employee Manual Final 02-10-04 Section 8.5 Uniform Allowance The City shall provide uniforms for all full-time and eligible part-time employees, required to wear uniforms. Replacement shall be provided, as authorized by the Department Head. The specifics of uniform style shall be defined in Departmental Policy and approved by the City Council. Section 8.6 Education and Training a. The City shall pay all expenses including wages at "regular" pay, travel, and training fees for any full-time or approved part-time employees enrolling in "required" training courses. b. All requests by an employee for the enrollment to a college degree or certificate program must be submitted by the Department Head to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval. Furthermore,the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. c. The City may pay all expenses of an elective course. An elective course is one that may benefit the City by added knowledge, but is not directly related to City operations. d. The tuition and fees only (no books or materials) of an elective or required course will be paid through direct billing from the appropriate school. The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C-average is attained, the employee will be required to pay back 100% of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. e. All Department Heads will complete the Off-Premises Training Hours Worked Agreement form (Appendix N) for all employees who attend training outside the Chicago Metropolitan area. f. If arrangements can be made with company or institutions that are more advantageous to the City, efforts will be made to benefit from those arrangements. Employees taking off- shift classes that are required shall be paid at their regular rate of pay, including mileage. g. When seminars are deemed in the best interest of the City by the Department Head and the appropriate City Council Committee, only Committee approval is needed to send an employee to the seminar and pay expenses incurred. However, if the seminar or conference is stated within the narrative of the budget this constitutes approval. 33 United City of Yorkville Employee Manual Final 02-10-04 In addition, all out-of-state travel for meetings/seminars/training/conferences that have numerous locations the Department Head must select the most cost effective destination. For any request that is not included within the narrative of the budget the Department Head must receive approval by the Mayor and the appropriate City Council Committee. h. Educational stipends will be paid for education in their related field over that required for entry level of that position as follows for all full-time non-bargaining employees: Associate Degree or 60 Credit Hours 2% Bachelor's Degree 2% Master's Degree 2% This stipend is applicable only to one (1) degree beyond that necessary for entry level of that position except that all are eligible to earn up to the Bachelor Degree level as outlined above (one-time annual salary adjustment.) Section 8.7 Travel Expenses Meals and Lodging. Employee's lodging and meal expenses shall be covered as a maximum reimbursement per diem while traveling on City Business. A Department Head will submit a per diem request prior to the event with his/her signature to the Accounting Clerk for bill list issuance of a check of the receipts may be submitted after the event for reimbursement of the actual amount spent up to a maximum of$40 per day for meals. Per Diem will not be paid for a meal included with the price of registration of the event. The $40.00 per day allowance for meals will be broken down as follows: $10.00 for breakfast, $10.00 for lunch, and $20.00 for dinner. Lodging will be set at a standard/Government/conference rate not to exceed $150.00 per night and prior approval from the Department Head must be obtained for any and all increases to this amount for lodging. The Meals, Mileage and Lodging form must be submitted, but if the amounts are greater than the above, receipts must accompany the form and have the Department Head's approval. Section 8.8 Internal Revenue 457 Deferred Compensation Plan (Appendix 0) The City offers for all full time employees to participate in an Internal Revenue Code 457 Deferred Compensation Plan, which creates the opportunity for financial benefits and favorable tax treatment on the part of its employees. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. Section 8.9 Employee Credit Union (Appendix P) The City offers for all employees to participate and become members of the Aurora Earthmovers Credit Union. The City will assist in any necessary or required deductions and payments to the Aurora Earthmovers Credit Union for any of the employees who become members. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. 34 United City of Yorkville Employee Manual Final 02-10-04 APPENDICES A. Employee Manual Acknowledgement Form B. Board of Fire and Police Commissioners— Ordinance #2001-40 C. Employment Background Check Wavier and Release of All Claims Form D. Equal Employment Policy—Resolution# 1993-18 E. Employee Assistance Program Resolution#1996-10 F. Drug Free Workplace Policy—Resolution # 1993-17 G. State Gift Ban Act—Ordinance#1999-12 H. Safety Policy Resolution#1997-08 I. Vehicle Policy - Approved 12/8/00 J. E-Mail, Voice mail, Computer and Office Equipment Acknowledgement Form K. Family Medical Leave Act Leave Request Form L. Illinois Municipal Retirement Fund Service Credit for Military Service - Resolution#2001-31 M. Accrual of Dental and Vision Benefits—Resolution#2001-23 N. Off-Premise Training Hours Worked Agreement O. Internal Revenue Code 457 Deferred Compensation Plan for Employees—Resolution#1994-16 P. Credit Union—Resolution#1996-02 Listing of Appendices 2004 REPORT TO THE YORKVILLE CITY COUNCIL YORKVILLE ECONOMIC DEVELOPMENT CORPORATION OVERALL STRATEGIES FOR 2004: - Focus on raising awareness with significant regional and national developers, and commercial real estate brokers. - Interface with individuals and franchisees that will provide opportunities to fill current vacant space, or space committed to be built, in order to create the image of our continuous growth. - Continue to focus on relationships with residential developers and the City to obtain results that meet the quality of life standard requested and population to support balanced commercial growth. ACTION STEPS: - Continuously call on current Yorkville businesses. - Continuously call on prospective Yorkville businesses. - Maintain and update demographic information on Yorkville, including website management. - Develop and provide marketing materials consistent with YEDC goals and objectives, including investigating new marketing techniques and vehicles. (This year the marketing committee will focus on developing a CD Rom for YEDC, which will be interactive with the internet.) - Continue the process of building relationships with local and statewide organizations, to further referral sources. - Continue education processes, which offer opportunities for the business community access to programs, which bolster the business climate. - Develop processes to expose current businesses to perspective customers, through marketing events and techniques. - Participate in local, regional and national events where perspective business clients are present. - Utilize educational opportunities on Economic Development as available. NEW PARTNERSHIPS: - Burlington Northern Sante Fe Railroad (BNSF). Through an economic development program with the railroad, and other neighboring communities along Route 34, a new "Route 34 logistics corridor" is being branded. Yorkville is pleased to be included in a series of advertisements that will be placed in Crain's Chicago Business during 2004. There will also be a direct mail piece, and each community will receive information on all leads generated through BNSF. (Attached is a copy of the ad, which ran in Crain's "Book of Lists".) YEDC Report February 2004 Page 2 UPCOMING HIGHLIGHTS AND EVENTS: International Council of Shopping Centers: (ICSC) Feb 24 & 25, 2004 — Alliance Program & Idea Exchange in Chicago (2 Day event with community showcase booth - 4th year participating) May 23 to 26, 2004 — Spring Convention, LasVegas (4 Day event — 3rd year participating) October 2004 — Chicago Deal Making (1 Day event — 4th year participating) National Manufacturing Week (McCormick Place): Feb 26, 2004 — Will act as State/Local rep (Multiple day event — 4th year participating) Plastics USA Trade Show (McCormick Place): Sept. 28 to 30, 2004 - Will act as State/Local rep (Multiple day event — 4th year participating) River Valley Workforce Steering Committee: Committee represents Kendall, Kane & DeKalb Counties. It is the goal of this Committee to assist in preparedness and future employment needs of the business community in these three counties. The group works together to help determine which industries sectors are showing growth and decline, current and future workforce supply, education, transportation, and quality of life for the area. "Aiming for Success" Job and Career Fair: Annual Spring event will be held on Tuesday, April 6, 2004 at the Yorkville High School Cafeteria. In 2003 there were 33 businesses that participated with over 300 prospective employee candidates in attendance. This event not only offered employment opportunities; it also offered workshops on with resume writing, interviewing skills. Yorkville Business Institute: This series of educational workshops, will be facilitated by Waubonsee Community College and Aurora University, and be jointly sponsored by the YEDC and Yorkville Area Chamber of Commerce. Topics will focus on sales and marketing, customer service, time management, and operational efficiencies. We are very pleased to say that in 2003 over 100 Yorkville business professionals took part in this very successful series, and 13 individuals were recognized for completing all 4 workshops. Dates for 2004 are Friday March 5th Friday June 4th, Friday September 10th, and Friday December 3rd YEDC Report February 2004 Page 3 Business Assistance Expo: Bringing together over 20 programs that provide a variety of assistance, including low interest loans, grants, workforce training and development to the business community; this Expo has been adopted by other communities looking for ways to reach out to the business community. In 2004, the event will take place after Labor Day. Summer Outing 2004: This "fun" social event allowed prospective Yorkville business an opportunity to get to know current stakeholders. In 2003 we headed for Wrigley Field, plans for this year are being completed at this time. YEDC Annual Meeting 2004: Our 4th Annual Meeting will be held in the fall. We review and acknowledge the accomplishments for new development and business expansion during the past 12 months. It is also a time to look forward to the upcoming year, and offer "thanks" to the partnerships and relationships that were so important to the Yorkville business community. NEW FOR 2004 Commercial Broker Tour of Yorkville The YEDC will host a half-day tour of Yorkville for a select group of commercial real estate brokers who are directly responsible for major national and regional retailers, as empowered site selectors for future locations. This event will begin as a "Road Tour" aboard a deluxe motor coach, will be scripted to allow maximum information and highlights, and will end with a luncheon. TARGETED ADVERTISING 2004: "Northern Illinois Real Estate Magazine" — Listing in June and November Economic Development Directories. "Illinois Real Estate Journal" — Quarter page ad in four issues. March, May, September, and November 2004. "Metro-Chicago Retail Space Guide" - Half page color ad in both the Spring and Fall issues. Distributed at ICSC events, and direct mail. Tag ads in both the Spring and Fall issues. YEDC Report February 2004 Page 4 "Metro-Chicago Business Park Guide" — Distributed at Corenet and IRDC events, and direct mail. Tag ads in both the Spring and Fall issues. "Area Development Magazine" — February 2004 issue. Distributed at National Manufacturing Week and other industrial based trade shows, plus direct mail. Also includes Chicago Metro Report, 3 site listings in Fast Facility Section, Annual Midwest States Regional Review, and Banner Ad on Website and CD- Rom. YEDC MARKETING COMMITTEE 2004: This year we are very pleased to be working marketing professionals representing eight YEDC members including, Wiseman-Hughes, MPI, Amurol, FE Wheaton, Tucker Development, HRM Properties, Smith Engineering, and RC Romine. The goal of the group in 2004 is to further develop marketing pieces to showcase the incredible results that Yorkville has achieved to meet the quality of life standard requested and population to support balanced commercial growth. YEDC SURVEYS IN 2004: The YEDC has begun to conduct surveys to better determine most desired retail, service, entertainment, and restaurant choices of the residents, and business community. The Yorkville High School student survey has been completed. (Copy of full results is attached). Business community survey will be the next to be completed. This information will be utilized when working with developers, brokers, and retailers. NEW YEDC OFFICE: The YEDC moved to 207 Hillcrest Avenue (the southeast corner of Route 34 and Center Parkway), on December 22nd, 2003. We are planning to have an official "Open House" in late spring (when the weather warms up). We encourage everyone to visit our office anytime, as our door is always open. Please stop in for an office tour, or drop in to discuss YEDC and Yorkville happenings! CRAIN'S CHICAGO BUSINESS • 2004 BOOK OF LISTS 87 Illinois Route 34 Logistics Corridor: It pays to be here . Monmouth, Galesburg, Galva, Kewanee, Princeton, Mendota, Plano,Yorkville and Joliet The communities of the Illinois Route 34 Logistics Corridor and BNSF can help connect businesses to North America's distribution heartland-whether they're new or established, large or small—by offering these advantages: •Access to regional, national and international markets via road and rail MST • Favorable business environments with proactive, accommodating communities d°aNr •Available skilled workforces ,� • Lower costs of doing business and room to grow PC P • weCanMove Learn all the advantages of doing business on the Route 34 Logistics Corridor Your world:" by calling 312.850.5699 or visiting www.bnsf.com/econdev. Lima First Workshop in a Series of Four for 2004 -- Friday , March 5, 2004 timiN c#2 8AM to 11:30 AM mom NEW LOCATION FOR 2004 0/13 Place: Old Second Bank Yorkville Countryside Branch—Lower Level (Route 47 & Countryside Parkway) 2004 : Dr. Shawn Green, Presented By: Associate Professor of Marketing at Aurora University, The Vernon Haase Professor of Business "Sell More & Sell More Consistently Through h Developing Your Own Effective Sales Process" We will take a look at: iNEMI • The power of"Branding":Are you a "Brand"? If not, maybe you should be. ENN011 • Why consistency, predictability and high sales performance go hand-in-hand. ammo • The competitive selling arena of the "Information Age",and why the winners are those who are the low risk providers, not the low price providers. • Communication and networking skills that build high-value business relationships. IPLUS MUCH MORE giC This is a MEMBER BENEFIT to all Members of the Yorkville Area Chamber of Commerce and the Yorkville Economic Development Corporation, and their employees AT NO COST. WORKSHOP REGISTRATION— Please complete and fax to the YACC 630-553-0702 or the YEDC at 630-553-0889 Business Name: Business Address: Attendee's Name&Business Title: Attendee's Name&Business Title: Attendee's Name&Business Title: Please use separate sheet to enroll additional individuals. TOTAL ATTENDEES FROM BUSINESS Contact the Yorkville Area Chamber of Commerce at 630-553-6853 Contact the Yorkville Economic Development Corporation at 630-553-0843 Non-Members of the YACC or YEDC may attend any workshop, at the cost of$25 per person per workshop - ' , .. ,„ . . ' ' ''' :, . ... • , ......„.:,..,,,,.,.„..:1,,,,..,;.:,.•,'-ij,','""' . . •.,,,,:,..,••.1.;;;I',...••;,--,',-,..,:,,,,,,,,,,,. - , :' - ' o ' - ' ' r - - igh School'-'- -----','-'- '• -. --- -...'' 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SEEWHO ARE THE FAVORITES: • Department Stores • General Merchandise Stores • Sporting Goods Stores • Specialty Clothing Stores Shue Stores • Electronics Stores • Book Stores • Music Stores • Sit Down Restaurants • Fast Food Restaurants • Entertainment 1 E D, Far More In oz anon Contact: 'York'ilile Economic Deueiopznent Corporation 207 Hillcrest Avenue Yorkville,lI 6 560 Yorkville Economic Development Corporation F'horie "''630-553-08 3 P FAXr3'=5s3=os Department Stores 250 209 200 - -- 150 ----- 100 -100 58 48 32- 51 50 22 13 0 Kohl's Target Field's Penney's s Sears Carson's Others Requested by Yorkville High School Students - January 2004 Department Stores Others VUICfb 12% Carson's - 3% D Kohl's Target Sears /o D Field's 5 ❑Penne Ys Penney's Kohl's ®Sears 0 7/0 49% 10 Carson's Others Fields 0 11 /o Target 13% General Merchandise Stores 250 ______. 198 200 — — I 150 100 63 5 �� 50 19 _ 18 0 Target WalMart Sam's Meier Others Requested by Yorkville High School Students - January 2004 General Mer chant'{. ire Stores Others 18% Meier 5% - I Target Sam'sM WalMart 5% Target ID Sam's 55% D Meier Others WalMart 17% Sporting Goods Stores 200 �_�-.176w_ 150 — -- 101 100 — 61 50 36 '= -- -- 34 - = 0 Sports Gaylans SportsMart Gander Other Authority Mountain Requested by Yorkville High School Students - January 2004 Sporting Goods Stores Other 15% Gander D Sports Authority Y Mountain Sports Y Ga lans 8% Authority 43% I❑SportsMart ❑Gander Mountain SportsMart ° n Other Gaylans 25% Specialty Clothing Stores 80 70 64 60 - 50 45 J451 40 --- 35 33 32 30 — 2 20 10 0 •co ��,� ��° �fl CoQ\ cco' �� + �CjQ O�r� . s° �a 4t o� G �r O oto/ ��•c• •r Q� .opt P P Requested by Yorkville High School Students -January 2004 Specialty Clothing Stores Other Hollister 17% 16% ❑Hollister Old Navy The Gap ❑Abercromie & Fitch ° - , Old Navy 6 /o �� _ ° ❑American Eagle f^T^ 12 /o TJ Maxx Si Hot Topic 8% Abercromie & ❑Pacific Sun Pacific Sun Fitch MTJ Maxx 9% 12% j❑The Gap Hot Topic ;I �� American is Other 9% Eagle 11% Shoe Stores 90 _._80 .....___. . ....� �.._ I, 80 -- - 70 - - - - 65 60 - - - 43 _ - 50 - 1 40 - - - 37 32 - 30 - - _ 26 24 20 10 0 �0�5 oG�ot �o�� r\`�o �. O�� tee- rot t t O ,( ,-,,,,,-e) � �oo' <<°° <\ o0� o� \5 , o j Requested by Yorkville High School Students 1 �vv� Students W January l.laf�% 2004 I Shoe Stores Other Payless 17% 21% D Payless Journeys I y o1E Footlocker 10 Famous Footwear DSW ,D Finishline ®Shoe Carnival Footlocker 1 20% ID DSW Shoe Carnival E Journeys 8% D Other Finishline Famous 10% Footwear 11% Electronics Stores 450 _. 400 381 -- 350 300 — — — -- — 3 250 — - - - 200 — - 150 — 100 - 50 50 — 23- Best Buy Circuit City Other Requested by Yorkville High School Students - January 2004 Electronics Stores Other 11% Circuit City 5% ., Best Buy Circuit City D Other Best Buy 84% Book Stores 350 292 300 — — — 250 — u 200 -_ 150 — — — 100 — — 86 50 _ _ �� 23 0 Border's Barnes & Noble Others Requested by Yorkville High School Students - January 2004 Book Stores Others 6% Barnes & Noble 0 21 /0 Border's Barnes & Noble ❑Others Border's o 73/° Music Stores 140 128 120 113 100 — — — 80 — — — 57 60 40 _ 36 36 20 — Best Buy Sam Goody FYE Coconuts Other Requested by Yorkville High School Students - January 2004 Music Stores Other 1�io/ Best Buy Coconuts 34% 10% D Best Buy Sam Goody FYE D FYE D Coconuts 10% ;M Other Sam Goody 31% Sit Down Restaurants 120 0 100 " 800fl 60 28i-i 40 32 2 20 12 0 �� t5 •�� Q2 0 �� o� �� •�c tete' <C3 rpt S Requested by Yorkville High School tudents - January 2004 Sit Down Restaurants Other Olive Garden 15% Olive Garden 20% Hooters Mongolia BBQ �� 4 &� ❑Chill's 2% v ° y ❑Applebee's ,� � Baker's Square dryer �' ° �� III Outback 5/° TGI Friday's ; . '"� Red Lobster 5% Hooters Denny's 12% Denny's -:2' ❑TGI Friday's 6% � 111:1 Baker's Square Red Lobster Mongolia BBQ 6% Outback Chili's ❑Other 6% 12°/0 1 's Applebee 11% Fast Food Restaurants 140 �3 ' 100 8 7 42 54.. 401 Arby's Portillo's Steak & Culver's White Starbucks Other Shake Castle Requested by Yorkville High School Students - January 2004 Fast Food Restaurants Other 12% Arby's Starbucks ;p 4% q 26% / 1 , f White Castle ❑Arby's r ljil r , Portillo's "` f. , ❑Steak & Shake 1❑Culver's Culver's ■White Castle 14 p/o ❑ j Portillo's Other_ 21% Steak & Shake 15% Entertainment 16167 28 2� 4 - `11-. �r�� ..c.q a\Q F-- °°G Frac' G ��°�� O Q Requested by Yorkville High School Students - January 2004 Other Entertainment 11% Pool/WaterparkI 3% Go Karts rr 0 Movie Theatre 4% 4C50.4,, U Bowling Alley, Movie Theatre LaserTag ,,'A 41°/ D Skate Park 6/° ,�� o,* DArcade Dance Club ,14y ; ■Dance Club "',_ OLaserTag Arcades rj t. IS Go Karts D Pool/Waterpark Skate Park Bowling Alley IN Other 9% 10% REAL ESTATE TRANSACTIONS 2004 Record Date Description Price From To Notes 1/1/2004 4026 Cannonball Trail,Yorkville $ 1,150,000.00 Chicago Title Land Trust Castle Bank,NA Courthouse Square 1/1/2004 Farm at NW corner of Ament&Hopkins Road $ 2,762,346.00 First Midwest Bank,Trustee Arie I.Hoogendoorn,Trustee 1/8/2004 64.327 acres in Raintree Village,Yorkville $ 2,000,000.00 Creek Partners,LLC and Wyndam Deerpoint Raintree Village,LLC c/o Concord Homes Raintree Village 1/15/2004 101 Center Street,Yorkville $ 155,500.00 Christopher&Jamie Gabel G&S Holdings LLC 1/15/2004 138.80 acres on Galena Road $ 5,413,200.00 Richard A.&Donald J.Brummel MPLIV10 LLC Marquette 1/22/2004 140 acres between Fox Road&the Fox River $ 6,181,000.00 Chicago Area Council Boy Scouts of America Corporation for OpenLands Boy Scout Camp 1/29/2004 70.06 acres adjacent to 9818 Route 71,Yorkville $ 1,048,755.00 Charles&Mary Doetschman Creek Partners LLC Wyndam Deerpoint 2/5/2004 1502 N.Bridge Street $ 726,000.00 Aurora Fast Foods Fatmir Saliu Sun Field's Restaurant REAL ESTATE TRANSACTIONS 2003 Record Date Description Price From To Notes 1/9/2003 Six acres on Corneils Road,Yorkville $ 96,000.00 Michael&Tamara Rosenwinkel Yorkville Loyal Order of Moose Lodge 2371 Moose 1/9/2003 Eight acres on Corneils Road,Yorkville $ 184,000.00 Michael&Tamara Rosenwinkel Julie A.Morelli Trust 1/30/2003 129.583 acres adjacent to Heartland Subdivision $ 4,276,239.00 Frank&Elizabeth Taus Trustees Oak Brook Bank Trust Heartland Circle 2/6/2003 201 Garden Street,Yorkville $ 157,500.00 Kendall County Special Ed Co-op Castle Bank NA 2/13/2003 163.522 acres on Route 47,Yorkville $ 4,905,660.00 Michael Wheeler&George Engel Wiseman-Hughes Enterprises, Inc. Windett Ridge 3/6/2003 Lot at 151 Garden Street,Yorkville $ 157,500.00 S&K Development Kendall County Special Ed Co-op 5/1/2003 13.6 acres at Landmark&Marketplace Dr. $ 682,000.00 Landmark Center LLC Montalbano Builders, Inc. Longford Lakes 5/1/2003 2.41 acres ar Route 47&Beaver Street $ 300,000.00 Oakwood Bldg&Land Corp. Nineteen Fifty-Nine LLC Baker 5/22/2003 209 S.Bridge,Yorkville $ 300,000.00 Joseph Harris GRW Properties LLC Little Joes 6/5/2003 Lot at 1735 Marketview,Yorkville $ 800,050.00 Menard, Inc. Yorkville-Countryside LLC Preferred Development 6/5/2003 150.463 acres at Route 47&Baseline Road $ 3,309,658.00 Linda Studt&Judith Krunfus IRED Development Ventures, Inc. Inland/Mid-America 6/26/2003 .98 acres in Fox Industrial Park,Yorkville $ 145,000.00 Oakwood Bldg&Land Corp. Steven Heubel Steven's 7/16/2003 228 acres on Galena Road $ 1,370,400.00 Ella M.Rosenwinkel EMR Trust 7/16/2003 3.1376 acres at Cannonball Trail&Route 34 $ 2,525,000.00 Castle Bank Trust Castle Bank Trust Cannonball Run 7/23/2003 372 acres at Kennedy&Burlington Northern track $ 10,267,200.00 ILAF#V LLC MPI-2 Yorkville Central LLC Grande Reserve 8/6/2003 95 acres NW of Bristol&Kennedy Rds,Yorkville Donation MPI-2 Yorkville South II LLC Corporation for Open Lands Grande Reserve 8/20/2003 9.012 acres at RT 34&Marketplace,Yorkville $ 1,369,300.00 Brisben Reserve at Fox River LP Fox River Apartments LP Marketplace Apts 8/27/2003 308 N.Bridge,Yorkville $ 183,000.00 Dorothy Conduff G&S Holdings LLC Accessible Living 9/2/2003 101 E.Somonauk,Yorkville $ 226,000.00 Robert&Molly Stadler Sandra Judd&Bruce Steinke Realty Executives Office 9/2/2003 25.604 acres adjacent to 9818 Route 71 $ 409,664.00 Charles&Mary Doetschman Creek Partners LLC Wyndam Deerpoint 9/10/2003 158 acres on Kennedy Rd,Yorkville $ 4,500,000.00 Dale,Wayne&Lois Konicek MPI-2 Yorkville Central LLC Grande Reserve 9/10/2003 74.117 acres on Route 71,Yorkville $ 2,000,000.00 Creek Partners LLC Raintree Village LLC Raintree Village 9/17/2003 3.473 acres on Van Emmon $ 130,000.00 LaSalle Bank National Trust River Oaks Property Development LLC 9/24/2003 Lot on Wheatland Ave,Yorkville $ 260,000.00 Yorkville Business Center LLC Wesley Property Corp. Yorkville Bus Center 10/8/2003 4.151 acres at Badger&Wolf Streets $ 415,780.00 Donald&Jodie Duffy Brian&Mary!Betzwiser Fox Industrial Park 10/15/2003 507 W.Kendall,Yorkville $ 2,750,000.00 G&P Limited Partnership Copley Ventures Inc. 10/29/2003 2.95 acres at the SW corner of RT 34&Sycamore $ 706,761.00 Paul R.Dresden Chris Mastorakos Karvalas Realty 11/12/2003 7736 Route 34,Yorkville $ 635,000.00 Peter McPherson Timothy Tatum 11/19/2003 Two lots in Yorkville Business Center,Yorkville $ 220,217.00 Yorkville Business Center LLC NLSB Bank Trust Yorkville Bus Center 11/26/2003 162 E.Veterans Parkway $ 2,000,000.00 Midwest Bank&Trust Co. Progress Holdings LLC UP Development 11/26/2003 11.8 acres at Route 34&Sycamore $ 2,300,000.00 Paul R.Dresden Castle Bank Trust Karvalas Realty 11/26/2003 7630 Route 34,Yorkville $ 555,000.00 William&Kristine Ruffner Julie Cosimo 12/3/2003 87 acres on east side of Highpoint Road $ 1,880,825.00 Ronald&Mildred Tucek Tom&Jim Koulouris 12/10/2003 128.36 acres at NW corner of Ament&Hopkins Rd. $ 2,072,000.00 Brown-Anderson Farms LTD First Midwest Bank Trust 12/17/2003 Lot on Commercial Drive,Yorkville $ 107,881.00 Yorkville Business Center LLC Landam Construction Exchange Co. Yorkville Bus Center 12/17/2003 1.05 acres at the SE corner Rt 34&Marketplace Dr $ 600,000.00 TDC Yorkville LLC Fifth Third Bank Fifth Third Bank 12/17/2003 Land at Greenbriar Rd&Route 47,Yorkville $ 1,751,781.00 The Northern Trust Co.trust Triangle Investments LLC Cornerstone 12/24/2003 Lot on Commerce Drive,Yorkville $ 107,260.25 Yorkville Business Center LLC Timothy Brummerstedt Yorkville Bus Center 12/24/2003 Farm of 306.4035 acres,Bristol Township $ 8,334,394.50 Fisher,Conover,Lies Whispering Meadow Limited Partnership Kimball Hill REAL ESTATE TRANSACTIONS 2002 Record Date[Description Price From To Notes 1/17/2002 154.30 acres at Cannonball Trail&Galena $ 4,150,650.00 LayCom, Inc. Lord&Essex Homes,Inc. Bristol Club 2/7/2002 Lot in Yorkville Business Center,Yorkville $ 76,000.00 Inland Land Appreciation Fund LP Steven&Deneen Krantz Yorkville Bus Center 2/7/2002 Approx.67 acres on Route 126 East of Route 71 $ 1,174,906.25 GreatBanc Trust Co. Wyndam Deerpoint Homes 3/7/2002 1401 S.Bridge Street,Yorkville $ 250,000.00 S&K Development LLC R&M Enterprises Roger's Flooring Lot 3/14/2002 Lot in Yorkville Marketplace $ 750,000.00 TDC Yorkville LLC UnionBank Union Bank 3/14/2002 .9465 acre SE corner of Cannonball Tr&RT 34 $ 252,000.00 Castle Bank Trust Kai Feng Li Joyce Lee 3/28/2002 803 N.Bridge Street,Yorkville $ 142,000.00 Mary Filipek Peter&Cheri LoDestro LoDestro Dental 4/18/2002 155 acres on Walker Rd $ 1,183,785.25 Louis&Mary Thurow Mary Keller&Estate of Frank Keller Sr. 5/23/2002 24 S.Cannonball Trail $ 95,000.00 Byran&Karolin Maier Christopher Valentine 6/13/2003 1.6264 acres at the SE corner of Menard Dr.&47 $ 708,480.00 Menard,Inc. Polk Property Group Menard's Strip Center 6/27/2002 Land on Route 47 $ 635,000.00 Old Second Bank Trust Oakwood Builders&Land Corporation 6/27/2002 26.2 acres on Fox Rd.,Yorkville $ 1,408,000.00 S&K Development LLC FR Seven LLC 7/18/2002 1010 S.Bridge Street $ 200,000.00 Equilon Enterprises LLC Mo&Rose Kapadia Rte 126&Route 47 7/18/2002 111 acres on the south side of Galena Rd. $ 4,288,685.70 Ronald&Mildred Tucek Suburban Bank&Trust Co,Trust Grand Reserve 7/18/2002 Lot in Yorkville Business Center,Yorkville $ 109,775.00 Yorkville Business Center LLC Antoinette Cipriani&Roberta Cip-Detres Yorkville Bus Center 7/18/2002 79.3 acres on Legion Rd. $ 1,098,188.00 Estate of Ruth Schulz Timothy&Colleen Brummerstedt 7/25/2002 18.5 acres on Countryside Parkway $ 5,000,000.00 Castle Bank Trust Old Second Bank Trust Countryside Center 8/8/2002 26 S.Cannonball Trail $ 106,700.00 David&Rachel Ertman Christopher Valentine 8/15/2002 2705 N.Bridge Street,Yorkville $ 4,000,000.00 T&D Metal Products XPAC Properties LLC Export Packaging 8/22/2002 Lot at SE Corner of Carpenter&Route 47 $ 325,000.00 Menard, Inc. Wendy's Old Fashioned Hamburgers Wendy's 9/5/2002 211 S.Bridge Street,Yorkville $ 180,000.00 Albert Kolkmeyer&Steven Felperin Robert&Debra Dearborn Montessori Bldg. 9/12/2002 Two Lots on Route 47,Yorkville $ 235,812.00 Inland Land Appreciation Fund LP TDC Yorkville LLC Yorkville Marketplace 9/26/2002 Land at Route 34&Route 47 $ 379,690.92 Inland Land Appreciation Fund LP TDC Yorkville LLC Yorkville Marketplace 9/26/2002 135 E.Veterans Parkway,Yorkville $ 500,000.00 Bob&Gloria Thomas Tod Duy&Karla Gillett-Duy Duy's Shoes 10/3/2002 10701 Route 71,Yorkville $ 205,000.00 D&H Agricultural Center Palos Bank&Trust trust 10/3/2002 36.7 acres on Immanuel Road $ 388,000.00 Robert&Toni Dhuse B&B Land Development LLC 10/3/2002 32.28 acres at Route 71 &Hilltop Road $ 584,364.84 Robert L.Lemp Trustee Inland Real Estate Development Corp. 10/3/2002 80 acres adjacent to 8308 Walker Rd,Yorkville $ 200,000.00 Schwartz Family trust Martin&Kristi Schwartz 10/3/2002 40 acres on Walker Road $ 1,146,383.00 Carol Knipscheer Midwest Development LLC 11/7/2002 102.8 acres on Fox St.,Yorkville $ 1,644,800.00 Theodore Graf trustee Midwest Development LLC Silver Fox 11/14/2002 30 acres at Helmar&Route 47 $ 300,000.00 Robert&Carol Dhuse Robert&Toni Dhuse 11/21/2002 1010 N. Bridge St,Yorkville $ 750,000.00 D&Dolores Linn Leland George Paradise Car Wash 11/21/2002 3.5 acres on Route 47 $ 300,000.00 Oakwood Building&Land Corp. Narvick Bros.Lumber Co. Narvick Concrete Plant 11/28/2002 Vacant lots in Landmark Center $ 600,000.00 Yorkville Hotel LLC Earthmover Credit Union Earthmover Credit Union 11/28/2002 123.780 acres on Route 47 $ 1,918,590.00 Old Second Bank Trust Home State Bank 12/5/2002 Part,7630 Route 34 $ 549,900.00 J.Dennis&T.Jean Hastert MPI-2 Yorkville Central LLC 12/5/2002 Part,7630 Route 34 $ 330,000.00 J.Dennis&T.Jean Hastert William&Kristine Ruffner 12/5/2002 Part,7630 Route 34 $ 130,000.00 J.Dennis&T.Jean Hastert William&Kristine Ruffner 12/12/2002 50 acres at Route 34&Eldamain Road $ 2,730,000.00 Donald&Carol Hamman Heggs LLC 12/19/2002,69.82 acres on Faxon Rd.,Yorkville $ 1,462,729.00 US Bank Trust AMG Homes Kylyn's Ridge 12/19/2002 701 N.Bridge Street,Yorkville $ 139,900.00 Nadine Gauer Jay A.&Janine Keller J.Alexander Hunt 12/19/2002 9.012 acres on Marketplace,Yorkville $ 1,366,000.00 Landmark Center LLC Brisben Reserve at Fox River Limited Part. Marketplace Apts :' ) Yorkville_ a� YEDC 4 ' - _ _,,. . Ys�r<rille Economic E-Mail„,,*4.: . Newslitter January 3$,2004 Volume 2,Number I ' 0 �t� 101)1118"-- R . � r ,` �� `? YEDC Elects 2004 Officers Y� ' , -'`,-� 4 ,:,--2'..,)7.74The Yorkville Economic Development Corporation Board of Directors ' z' announced election of 2004 Officers. Stan Free (Castle Bank-Yorkville), was sfi' u,I1 **F ':rim g elected Chairman of the Yorkville Economic Development Corporation; Art ,. 4 , r4 ` Prochaska (United City of Yorkville), was elected Vice Chairman; Rich Artman �”? 1 `�' , (Inland Real Estate), was elected Treasurer; and Chad Gunderson (AMG - .-:;:.4.''.: �.=t Homes), was elected Secretary. h? 4 ` " The other members of the Yorkville Economic Development Corporation � p 4; „ Executive Board of Directors are: Mike Burks (Yorkville Area Chamber of � a` ,.: .a , :24 Commerce), Terri Dressel (Provena Mercy Center), Dr. Thomas Engler 'rx (Yorkville School District #115), Dick Faltz (Coldwell Banker Primus Realty), Jeff Freeman (Engineering Enterprises, Inc.), Don Hamman (Hamman 41-'1.1:1!:'-:.47'-'''-'- • , Property Ventures), Jim Hoving (Smith Engineering Consultants, Inc.), Jim 1, y} Liggett (Old Second Bank-Yorkville), Harold Oliver (Countryside Center & a.' 9 '- ',..,t7;04"---,1:4- G .r� � -� HRM Properties), Larry Kingston (Union Bank), Nancy Wilson (Rush-Copley h Medical Center and Art Zwemke (MPI Joint Ventures). ,'44:4:.-1,4t-Y-4"'" ` '�`+ + .1 •@�''y€ / S Y^J+'' '''''.--e''' !" J • — Editorials for the "Beacon News" '4�4 '� r "Details 2004 - Progress Edition" •.\` The Beacon News is preparing its largest edition of the year. "Progress ;4`' ; ,,. ;. • 2004" will be published on consecutive Sundays, February 22�d and 29tH ,y� This edition showcases the Fox Valley's businesses, industries, organizations -I 4 # and communities. Last year SIXTY PLUS Yorkville businesses responded with "� Y ` � Y press releases and photos. This year the Beacon has requested that those 4 � ., interested in being considered for Progress 2004, submit a press release T4 g ,h �1yi,, " about their endeavor by February 6th. All stories should be e-mailed directly `wi" to cgillette(ascnl.com; or faxed to Char Gillette at (630) 844-1043; or 4i-:'''''' '',4':-.,!;;: ,:z • 7 mailed to Char Gillette at The Beacon News, 101 S. River Street, Aurora, IL rr '`�` 60506. This year the Beacon is requiring ad space to be purchased in order ` *l� 14- t ¢ . to have an editorial published. The Beacon has a circulation of over 80,000 present and potential customers; and this edition has an extended life, as '''''' ''';'''.1:,,,"-;:',,- 2„ • r� many readers keep and refer to these informative editions. Remember to `* , r, G` watch for the two successive "Progress Editions" on Sundays February 22nd V 1i and 29th. Char Gillette can be reached at (630) 844-5893. '' .v F`' ! , Yorkville Business Institute -2004 A '-i-c -„. "LET S GET CONNECTED” u , - •; • _ 1120MP' _ IP The Yorkville Business Community continues to be filled with objectives for continued „", - growth and progress. With this in mind, we are very pleased to report the overwhelming ' _ success of the Yorkville Business Institute in 2003, and the continuation of this unique partnership of the Yorkville Area Chamber of Commerce, the Yorkville Economic Development Corporation, Aurora University, and Waubonsee Community College. Many of you are familiar with the series, as over 100 Yorkville business professionals ,, y took advantage of the quarterly educational workshops in 2003. Here are some ` `�"' important points you should note for our first session in the 2004 series. - ,. --- DATE: Friday, March 5th, 2004 ' i'''. TIME: 8AM to 11:30AM PLACE: NEW LOCATION - Old Second Bank Yorkville, Countryside Branch (at Route 47 & Countryside Parkway) ' TOPIC: "Networking to Build Better Relationships" & � t? "Improving Your Selling Tools &Techniques" ,..•. :��au Dr. Shawn Green, Associate Professor of Marketing at Aurora University, who has s, s tore worked with thousands of business professionals and facilitated a session in 2003, and is a very active sales and marketing researcher will be facilitating this workshop. We will , also have a special guest speaker, who will focus on "Networking". ' y Anyone interested in attending this workshop is welcome. Yorkville Chamber and EDC 4 t f ='` , `` �4 • members and their employees may do so at NO COST. The cost for non-members is ' r, $25 per person per workshop. All business or prospective business owners are V A t„kl, e- r. '„ ' . ",, encouraged to attend. All attendees who are able to complete the entire set of four 14 workshops during 2004, will be presented with a certificate of recognition and ,,.. '} - completion, at the final workshop for the year. Please contact the Yorkville Area x,. ` ti; Chamber of Commerce at 630-553-6853 or the Yorkville Economic Development 1-i;',.:!,,,,,:ii''',1.:4`:'.1!".7.:!'t.1Corporation at 630-553-0843 for additional information, or to register. More information k' p5 and a registration form will be mailed to each of you very soon! `a-,6 }«. ash a ,t k • L � �: 2 r - Aiming for Success ,0.- iiIih40 T t31 $y p`� Career and Job Fair - 2004 a s a•�z: „, �_ acid ci ,:' �t '` DATE: Tuesday, April 6, 2004 .11 PROM t� sI PLACE: NEW LOCATION - Yorkville High School ..`,e ”` ' TIME: 10AM to 2PM " ` ' Mark your calendars now, for this important annual spring event. This member benefit y." x will assist you in addressing your current and future workforce needs. More information r will follow.