City Council Packet 2017 12-12-17
AGENDA
CITY COUNCIL MEETING
Tuesday, December 12, 2017
7:00 p.m.
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis
Ken Koch Arden Joe Plocher Joel Frieders Alex Hernandez
Establishment of Quorum:
Amendments to Agenda:
Presentations:
1. Employee Appreciation of Service
Public Hearings:
1. PZC 2017-14 Second amendment to that certain Annexation Agreement (Bristol Bay Subdivision) dated
April 26, 2005, as amended June 22, 2010, by and among Centex Homes (Owner/Developer), a Nevada
General Partnership, and the United City of Yorkville, Kendall County, Illinois, for the purpose of
amending the Bristol Bay Subdivision related to replatting portions of Units 9 and 11, relief of certain
security requirements for those undeveloped portions of the aforementioned replatted units, release of
certain development bonds and the extension of building permit, connection and impact fee locks in
effect as of the date of the Original Agreement with no increases, other than those incurred by the City
for water meters, on the development until April 25, 2025.
Citizen Comments on Agenda Items:
Consent Agenda:
1. ADM 2017-85 Ordinance Approving an Intergovernmental Agreement between the Village of Oswego
and the United City of Yorkville Regarding Joint Employment of a Facilities Manager - authorize
Mayor and City Clerk to execute
Minutes for Approval:
1. Minutes of the Regular City Council – November 14, 2017
Bills for Payment (Informational): $2,060,617.97
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
December 12, 2017
Page 2
Mayor’s Report:
1. CC 2017-57 Resolution Urging the Governor to Veto Senate Bill 1451 (Small Wireless Facilities)
2. CC 2017-58 Resolution Authorizing a Contract with Michael’s Signs, Inc. of Racine, Wisconsin, for the
Downtown Wayfinding Signage Program
3. CC 2017-59 Meeting Schedule for 2018
4. CC 2017-60 Collective Bargaining Agreement between the International Union of Operating Engineers,
Local 150, Public Employees Division and the United City of Yorkville
Public Works Committee Report:
Economic Development Committee Report:
Public Safety Committee Report:
Administration Committee Report:
Park Board:
Planning and Zoning Commission:
1. PZC 2017-13 Coffman Carpet Annexation and Rezoning
a. Ordinance Annexing Certain Territory Located at 9290 Route 34 (Coffman Carpet)
b. Ordinance Authorizing the Execution of an Annexation Agreement for the Property at 9290 Route
34 (Coffman Carpet)
c. Ordinance Approving the Rezoning to B-3 General Business District for the Property Located at
9290 Route 34 (Coffman Carpet)
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
Additional Business:
Executive Session:
Citizen Comments:
Adjournment:
City Council Agenda
December 12, 2017
Page 3
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: December 20, 2017 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Milschewski Finance Library
Vice-Chairman: Alderman Plocher Administration
Committee: Alderman Funkhouser
Committee: Alderman Hernandez
ECONOMIC DEVELOPMENT: TBD – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Koch Community Development Planning & Zoning Commission
Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission
Committee: Alderman Frieders
Committee: Alderman Hernandez
PUBLIC SAFETY: TBD – 6:30 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Colosimo Police School District
Vice-Chairman: Alderman Tarulis
Committee: Alderman Plocher
Committee: Alderman Funkhouser
PUBLIC WORKS: December 19, 2017 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Frieders Public Works Park Board
Vice-Chairman: Alderman Koch Engineering YBSD
Committee: Alderman Milschewski Parks and Recreation
Committee: Alderman Tarulis
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, December 12, 2017
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
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CITIZEN COMMENTS ON AGENDA ITEMS:
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PRESENTATIONS:
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1. Employee Appreciation of Services
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PUBLIC HEARING:
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1. PZC 2017-14 Second amendment to that certain Annexation Agreement (Bristol Bay Subdivision) dated
April 26, 2005, as amended June 22, 2010, by and among Centex Homes (Owner/Developer), a Nevada
General Partnership, and the United City of Yorkville, Kendall County, Illinois, for the purpose of
amending the Bristol Bay Subdivision related to replatting portions of Units 9 and 11, relief of certain
security requirements for those undeveloped portions of the aforementioned replatted units, release of
certain development bonds and the extension of building permit, connection and impact fee locks in effect
as of the date of the Original Agreement with no increases, other than those incurred by the City for water
meters, on the development until April 25, 2025.
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CONSENT AGENDA:
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1. ADM 2017-85 Ordinance Approving an Intergovernmental Agreement between the Village of Oswego
and the United City of Yorkville Regarding Joint Employment of a Facilities Manager
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MINUTES FOR APPROVAL:
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1. Minutes of the City Council – November 14, 2017
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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BILLS FOR PAYMENT:
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1. Bills for Payment (Informational)
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT:
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1. CC 2017-57 Resolution Urging the Governor to Veto Senate Bill 1451
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. CC 2017-58 Resolution Authorizing a Contract with Michael’s Signs, Inc. of Racine, Wisconsin, for the
Downtown Wayfinding Signage Program
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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3. CC 2017-59 City Meeting Schedule for 2018
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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4. CC 2017-60 Collective Bargaining Agreement between the International Union of Operating Engineers,
Local 150, Public Employees Division and the United City of Yorkville
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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PLANNING AND ZONING COMMISSION REPORT:
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1. PZC 2017-13 Coffman Carpet Annexation and Rezoning
a. Ordinance Annexing Certain Territory Located at 9290 Route 34 (Coffman Carpet)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
b. Ordinance Authorizing the Execution of an Annexation Agreement for the Property at 9290 Route
34 (Coffman Carpet)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
c. Ordinance Approving the Rezoning to B-3 General Business District for the Property Located at
9290 US Route 34 (Coffman Carpet)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
See attached memorandum.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Hearing #1
Tracking Number
Bristol Bay PUD – PUBLIC HEARING Amended Annex. Agreement
City Council - December 12, 2017
06-22-10
Approval of Amend. Annex. Agreement
PC 2010-06
Proposed Amended Annex. Agreement & Final Plat of Subdivision for the
Bristol Bay residential subdivision.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
1
Request Summary:
Applications have been filed with the City of Yorkville by the developer/owner of the Bristol Bay
subdivision, Centex Real Estate Company, LLC, seeking to amend an existing annexation agreement and
replat unfinished and dormant portions of the subdivision with consideration to reduce and/or release
certain letters of credit currently held by the City from approximately $2 million to roughly $200K.
Due the stall in development as a result of the 2008 economic crisis, homebuilders have seen little
to no demand for the new construction of certain housing types, such as condominium and townhomes.
Centex is, therefore, seeking to sell off
subareas within already platted portions
Bristol Bay that are not seen as viable
development opportunities in today’s market.
As proposed, Centex is requesting the release
of existing bonds for only the undeveloped
portions of Units 9 and 11, and full release of
all security in place for Units 10, 12 and 13.
Since portions of Units 9 and 11 are already
developed, Centex will separate the
dormant/unfinished area into newly created
sub-units.
If approved, the reduced bond amount
would cover any maintenance on utilities
and/or soil erosion and sedimentation control
items related to the existing improvements
already installed within Units 9, 10, 11 12 and
13 that have not been accepted. The proposed
replacement bond would not expire and no
building permits will be issued within the
unfinished portions of these units until such
time a future developer posts full security for
all outstanding site work, development,
landscaping and public improvements with the
City. In addition, Centex proposes to post cash
with the City to replace an existing security
bond for intersection improvements to Route 47 and Bertram Drive and Route 47 and Bristol Bay Drive
within Units 1 and 2 of the development.
A staff level technical review of the request was discussed at a Plan Council meeting held on
November 9, 2017. The review of the amended Final Plat of Subdivision to create the sub-units in Unit 9
and 11 will be conducted at the December 13, 2017 Planning and Zoning Commission meeting. Final
consideration of the amendment to the Bristol Bay Annexation Agreement and amended Final Plat of
Subdivision is tentatively scheduled for the January 9, 2018 City Council meeting.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Brad Sanderson, EEI
Date: December 6, 2017
Subject: PZC 2017-14 Bristol Bay – Proposed Amended Annex. Agrmt & Final Plat
Replatting and Reduction in Bonds/LOCs for Units 9-13
2
Development Background:
The Bristol Bay subdivision covers over 630 acres of land within the northeast quadrant of
Yorkville’s corporate boundaries and was master planned to have over 2,000 dwelling units consisting of
single-family, condominium, townhome and duplex housing types. Planned to be developed in two (2)
phases, Phase I comprised Units 1 – 8 and Phase II encompassed Units 9-13. Since its original annexation
agreement approval in April 20051, the Bristol Bay Subdivision has constructed 648 units (~30%) which
include 272 multiple-family units (condos), 168 townhomes, and 208 single-family dwellings.
The City approved the first amendment to the Bristol Bay annexation agreement in June 20102 to
address intersection improvement obligations, park land cash fees, temporary occupancy security,
potential future replatting of condominiums with townhomes or single-family detached housing, and an
extension of building code ordinance and fee locks. Since that time, the developer has steadily made
progress on outstanding punchlist items within the unfinished portions of the subdivision and moved
towards final acceptance of public infrastructure and improvements within the completed units of the
development.
Current Site Conditions/Proposed Reductions:
As mentioned previously, some improvements have been completed within the development. The
city’s engineering consultant, EEI, has recently performed an overall punchlist of the units within the
subdivision and has provided the following recommendations for reduction/release.
Location Bond
Value Bond Purpose Comment Recommendation
Unit 1 $24,200 International
Fidelity #0504706 Bertram Dr. Pulte to pay cash per
agreement
Bond to be
released
Unit 2 $147,400 International
Fidelity #0504707
Bristol Bay
Dr.
Pulte to pay cash per
agreement
Bond to be
released
Unit 3 $172,371 Liberty Mutual
#268009420
Maintenance
Bond
Unit accepted on 1/24/17;
All work is complete;
Bond to be
released
Unit 9 $847,848.97 Arch Insurance
Co., # SU1114154 Site Work Replacement bond to be
provided per agreement
Bond to be
released
Unit 9 $151,468.83 Arch Insurance
Co., # SU1114157 Landscaping Replacement bond to be
provided per agreement
Bond to be
released
Unit 9 $10,471.65 Arch Insurance
Co., # SU1114160 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 10 $19,103.42 Arch Insurance
Co., # SU1114161 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $18,025.26 Arch Insurance
Co., # SU1114162 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $657,233.93 Arch Insurance
Co., # SU1114155 Site Work Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $232,023.36 Arch Insurance
Co., # SU1114156 Landscaping Replacement bond to be
provided per agreement
Bond to be
released
Unit 12 $7,869.78 Arch Insurance
Co., # SU1114163 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 13 $32,537.31 Arch Insurance
Co., # SU1114164 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Following are brief comments from the engineer regarding the current condition and reasoning
for a proposed bond release for each item listed above:
1 http://50.193.91.100/weblink/0/doc/30211/Page1.aspx
2 http://50.193.91.100/weblink/0/doc/13637/Page1.aspx
3
• Unit 3 was accepted on January 24, 2017. This unit was re-inspected this fall and all additional
work has been completed. Since we are near the one-year date, we are recommending a full
release at this time.
• A portion of Unit 11 will be considered for acceptance during the December series of meetings.
If accepted the proposed bond amount will be $16,159. This will be a maintenance bond.
• We are recommending a bond amount of $200,000 to cover any maintenance on utilities and/or
soil erosion and sedimentation control items related to the improvements installed within Units 9,
10, 11, 12 and 13 that have not been accepted. This bond should not expire until such time the
areas are developed.
Current Bond/ LOC Reduction Policy Deviations:
The city’s current subdivision security reduction policy for bonds or Letters of Credit (LOC) is to
retain twenty percent (20%) of the value of substantially completed items and 120% of uncompleted
items, in addition to applying an inflation factor based upon the Engineering News Record Construction
Cost Index. The proposed request would deviate from this policy by allowing a reduction of
approximately 90% of the current bonds from $1,976,582.20 to $200,000.00 without substantial
completion of those items, and a full release of security for items not yet constructed.
Proposed Amended Final Plats:
Centex has provided the attached preliminary Final Plat of Resubdivision plans prepared by HR
Green for the undeveloped/dormant subareas in Units 9 (Lot 2048) and 11 (Lot 2049). Unit 9 will be
resubdivided into Lot 3 (developed area) and Lot 4 (dormant/undeveloped area), while Unit 11 will be
resubdivided into Lot 1 (developed area) and Lot 2 (dormant/undeveloped area). The total acreage of the
resubdivided units is approximately 15.5 acres and contains public utility and drainage easements.
The city engineer has reviewed and recommends approval of the submitted plat of resubdivision
which will be considered at the Planning and Zoning Commission meeting scheduled for December 13,
2017.
Staff Comments:
The items listed above consist of land improvements required to have security in place to
guarantee their completion and any maintenance needed during the 1 year warranty period after City
acceptance. While this request deviates from our current policy, there is precedent of partially reducing
and releasing letters of credits/bonds for residential developments in Yorkville where public
improvements have yet to be installed, such as in Grande Reserve in 2011, Blackberry Woods in 2010
and Kendallwood Estates 2012. Most importantly, the release and reduction of the bonds are for non
critical components of public improvements within the existing subdivision and will not impact the
current infrastructure operations. Staff also has no major concerns regarding the proposed final plat of
resubdivision.
The City Attorney has prepared the attached draft amended Annexation Agreement detailing the
proposed bond reduction for consideration at the December 12, 2017 public hearing. Staff and the
applicant will be available at Tuesday night’s meeting to answer questions from the City Council.
Attachments:
1. Draft Amended Annexation Agreement
2. Bristol Bay Unit Map prepared by EEI, dated 11-30-17
3. Bristol Bay Overall Development Layout Map prepared by SEC Group dated 10-30-06
4. Plan Council Memos prepared by EEI dated 11-8-17 & Comm. Dev. Dir. Dated 11-6-17
5. Correspondence from Comm. Dev. Dir. to Petitioner dated 11-9-17
6. Petitioner Applications for Amended Annexation Agreement & Amended Final Plat w/ attachments
7. Proposed Final Plat of Resubdivision prepared by HR Green dated 12/6/2017
8. EEI Letter to the City dated December 4, 2017 re: Bristol Bay Resubdivision.
9. Public Hearing Notice
Ordinance No. 2017-____
Page 1
Ordinance No. 2017-______
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING A SECOND AMENDMENT TO THE ANNEXATION
AGREEMENT DATED APRIL 26, 2005, PERTAINING TO THE BRISTOL BAY
SUBDIVISION
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, Section 11-15.1-1 et seq. of the Illinois Municipal Code (65 ILCS 5/11-
15.1-1 et. seq.) grants the City with authority to enter into an annexation agreement with one or
more owners of land in an unincorporated territory; and,
WHEREAS, on April 26, 2005, the City entered into an Annexation Agreement (the
“Original Agreement”) with MSRET LLC, a Delaware limited liability company, LaSalle Bank
National Association under Trust Agreement dated April 1, 2005, known as Trust No. 133367,
LaSalle Bank National under Trust Agreement dated April 1, 2005, known as Trust No. 133368
and LaSalle Bank National Association under Trust Agreement dated April 1, 2005 known as
Trust No. 133370; Lay-Com, Inc, an Illinois corporation; JR Yorkville L.L.C., an Illinois limited
liability company and NR Yorkville L.L.C., an Illinois limited liability company, and as co-
trustees of EMR Trust No. 100 dated December 10, 2002 (the “Owners”) and Centex Homes, a
Nevada general partnership (the “Developer”); and,
WHEREAS, the Original Agreement pertained to approximately 631 acres of property
(the “Subject Property”) and provided for certain residential, agricultural, and commercial
development upon the Subject Property in accordance with a preliminary plat of subdivision
attached to the Original Agreement (the “Bristol Bay Subdivision”); and,
Ordinance No. 2017-____
Page 2
WHEREAS, in order to continue development of portions of the Subject Property owned
by the Developer, a first amendment to the Original Agreement was approved on July 13, 2010
(the Original Agreement as amended shall be referred to as the “Amended Agreement”) as a
result of significant changes in the residential real estate market and in order to benefit the
Bristol Bay Subdivision; and,
WHEREAS, the Developer owns Units 9, 10, 11, 12 and 13 of the Subject Property, of
which Units 9 and 11 were subdivided into lots 1, 2, 3 and 4 (the “Developer’s Property”)
pursuant to a Final Plat of Resubdivision dated December 6, 2017 and approved by the Mayor
and City Council (the “Corporate Authorities”) on _________, 2018; and,
WHEREAS, the Developer has requested that the Amended Agreement be further
amended to provide for the release of a portion of certain performance bonds, to the Developer
on the condition that certain restrictions be recorded against those portions of Developer’s
Property; and,
WHEREAS, a public hearing on the Developer’s request, as required by Section 11-
15.1-3 of the Illinois Municipal Code (65 ILCS 5/11-15.1-3) was held on December 12, 2017,
before the Corporate Authorities after publication of notice thereof was made not more than 30
nor less than 15 days prior to the date of the public hearing in a newspaper of general circulation
in the City; and,
WHEREAS, the Corporate Authorities believe it to be in the best interests of the City
and its residents to grant the Developer’s request and amend the Amended Agreement pursuant
to the terms and conditions as set forth in a second amendment.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Ordinance No. 2017-____
Page 3
Section 1. That the recitals in the preambles to this Ordinance are incorporated into this
Section 1 as if fully set forth herein.
Section 2. That the Second Amendment to the Annexation Agreement Dated April 26,
2005, Pertaining to the Bristol Bay Subdivision, attached hereto and made a part hereof, is
hereby approved and the Mayor, City Clerk, and City Administrator are hereby authorized to
execute and deliver said Agreement and undertake any and all actions as may be required to
implement its terms on behalf of the City.
Section 3. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois,
this ____ day of _________________, A.D. 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this _____ day of _________________, A.D. 2017.
____________________________________
MAYOR
Attest:
______________________________
CITY CLERK
1
SECOND AMENDMENT TO THE ANNEXATION AGREEMENT DATED
APRIL 26, 2005, PERTAINING TO THE BRISTOL BAY SUBDIVISION
This Second Amendment (the "2017 Amendment") to the Annexation Agreement dated
April 26, 2005 (the "2005 Annexation Agreement"), pertaining to the Bristol Bay Subdivision is
entered into this ___, day of _________, 2018, by and between the United City of Yorkville,
Kendall County, Illinois, a municipal corporation and Centex Homes, a Nevada General
Partnership (“Centex”).
PREAMBLES
WHEREAS, on April 26, 2005, the United City of Yorkville (the "City”), entered into an
Annexation Agreement as to a Portion of the Property, Amended and Restated Annexation
Agreement as to a Portion of the Property and Planned Unit Development Agreement (the
"Annexation Agreement”) with MSRET LLC, a Delaware limited liability company, LaSalle
Bank National Association under Trust Agreement dated April 1, 2005, known as Trust No.
133367, LaSalle Bank National Association under Trust Agreement dated April 1, 2005, known
as Trust No. 133368 and LaSalle Bank National Association under Trust Agreement dated April
1, 2005, known as Trust No. 133370; Lay-Com, Inc., an Illinois corporation; JR Yorkville
L.L.C., an Illinois limited liability company and NR Yorkville, L.L.C., an Illinois limited
liability company, as tenants in common; and, John Rosenwinkel and Susan Rosenwinkel,
individually, and as co-trustees of EMR Trust No. 100 dated December 10, 2002 (hereinafter
collectively referred to as "Owners") and Centex Homes, a Nevada general partnership
(hereinafter referred to as "Developer"); and,
WHEREAS, the Annexation Agreement addressed approximately 631 acres of property
(the "Subject Property"), and set forth all of the terms and conditions regarding the development
of the Subject Property with single-family detached residences; townhomes, two-family and
2
multi-family residences; a 2.3 acre agricultural area; and, a commercial district all as depicted on
the Preliminary Plat attached to said Annexation Agreement and designated as the "Bristol Bay
Subdivision"; and,
WHEREAS, since April 26, 2005, a portion of the Subject Property has been developed
with single-family detached, single-family attached, and multi-family residences, however, the
majority of the acreage remain undeveloped; and,
WHEREAS, in order to proceed with the development of portions of the Subject
Property which contain land or improvements owned by Centex, amendments of certain
provisions of the Annexation Agreement were approved July 13, 2010 (the "2010 Amendment"),
as deemed necessary to reflect the significant changes in the residential real estate market
thereby benefitting all of the residents of Bristol Bay Subdivision as well as the residents of the
City; and,
WHEREAS, a portion of the Subject Project is still owned by Centex and includes Units
9, 10, 11, 12 and 13; and,
WHEREAS, pursuant to a Final Plat of Resubdivision dated December 6, 2017,
approved by the Mayor and City Council (the “Corporate Authorities”) on ___________, 2018,
Unit 9 was subdivided into Lot 3 (the developed portion) consisting of approximately .660 acres
and Lot 4 (the undeveloped portion consisting of approximately 5.191 acres; and, Unit 11 was
subdivided into Lot 1 (the developed portion) consisting of approximately 3.981 acres and Lot 2
(the undeveloped portion) consisting of approximately 5.191 acres); and,
WHEREAS, Centex has requested that the Annexation Agreement, as amended by the
2010 Amendment, be further amended to provide that all construction guarantees previously
delivered to the City for Units 10, 12, 13 and lots 2 and 4 as required by Section 11-5-2 of the
3
City Code, in the form of performance bonds in the amount of 120% of the full cost of all
improvements (as estimated by the City Engineer) for said Units and lots (the “Undeveloped
Properties”), be released to Centex on the condition that there shall be recorded against the title
of these Undeveloped Properties an objection, that shall run with the land, providing that no
permits shall be issued by the City for any of the Undeveloped Properties for development of any
kind unless and until construction guarantees in the amount and form as required by Section 11-
5-2 of the City Code have been provided to the City; and,
WHEREAS, in response to the request of Centex, the City has agreed to release the
performance bonds held by the City for Units 9, 10, 11, 12 and 13 to be replaced with a new
$200,000 security deposit to cover any maintenance on utilities, soil erosion and sedimentation
control; and,
WHEREAS, Section 33 of the Annexation Agreement at paragraph BB provides:
“BB. Amendment. This Agreement may be amended only by the mutual
consent of the Parties, by adoption of an ordinance by the City approving said
amendment as provided by law, and by the execution of said amendment by the
parties or their successors in interest. The Parties acknowledge that certain future
amendments may affect only a portion of the Property. In such event, this
Agreement may be amended by written agreement between the City and the legal
owner of fee title to that portion of the Subject Property which is subject to and
affected by such amendment as provided by law; provided, that such amendment,
if not executed by the then owner of other portions of the Subject Property, shall
in no manner alter, amend, or modify any of the rights, duties or obligations as set
forth in this Agreement as they pertain to such other portions of the Subject
Property.” [Emphasis added.]
WHEREAS, the City is prepared to agree to Centex’ request to reduce the amount of the
performance bonds held by the City so long as there is replacement bond provided to the City by
the Owner of the Undeveloped Property in the amount of $200,000 for the purpose hereinabove
4
set forth and amend the Annexation Agreement, as amended by the 2010 Amendment, upon
compliance with all of the terms and conditions as hereinafter set forth; and,
WHEREAS, the public hearing, as required by Section 11-15.1-3 of the Illinois
Municipal Code, was held on December 12, 2017, before the Corporate Authorities after
publication thereof having been not more than 30 nor less than 15 days prior to the date of the
public hearing, in a newspaper of general circulation in the City; and,
WHEREAS, the portions of the Annexation Agreement to be amended, as hereinafter set
forth, pertain solely to that portion of the Subject Property which is owned by Centex and which
is legally described on Exhibit A, and therefore pursuant to Section 33, paragraph BB, Centex
has entered into this 2018 Agreement with the City.
NOW, THEREFORE, in consideration of the foregoing preambles and the mutual
covenants hereinafter set forth, the receipt and sufficiency of such consideration being hereby
acknowledged, Centex and the City agree as follows:
1. The foregoing preambles are hereby adopted as if fully restated herein.
2. Section 11 of the Annexation Agreement is hereby amended by authorizing the
City to reduce all performance bonds now in its possession for the Undeveloped
Properties which include Units 10, 12 and 13, and Lot 1, and Lot 2 to $200,000 to
cover maintenance of utilities, soil erosion and sedimentation which bond shall
remain in place until future development of the Undeveloped Properties occur;
and, Centex hereby authorizes the City to record an objection against the title to
all of said Undeveloped Properties which objection shall run with the land,
requiring construction guarantees in an amount equal to one hundred twenty
percent (120%) of the total cost of improvements, as estimated by the City
5
Engineer, prior to any development of the Undeveloped Properties or any portion
thereof and the issuance of a building permit for the construction of any
improvement thereon.
3. The City hereby agrees to release to Centex the performance bonds it currently
holds as construction guarantees for the improvements required to the twenty-five
foot (25’) extension of Bristol Bay Drive, Route 47 TOW to STA 204 and 24,
Unit; and fifty foot (50’)` extension of Bertram Drive, Unit 1 upon payment to the
City of a total amount of one hundred seventy-one thousand six hundred dollars
($171,600) for both of the aforesaid improvements.
4. The City and Centex agree that all terms of the Annexation Agreement, as
amended by the 2010 Amendment, other than the terms hereinabove amended,
remain in full force and effect.
[SIGNATURE PAGE TO FOLLOW]
6
IN WITNESS WHEREOF, the parties hereto have caused this 2018 Amendment to the
Annexation Agreement dated April 26, 2005, as amended on July 13, 2010 by the 2010
Amendment pertaining to the Bristol Bay Subdivision to be executed by their duly authorized
officers on the above date at Yorkville, Illinois.
United City of Yorkville, an Illinois municipal
Corporation
By:
Mayor
Attest:
City Clerk
Centex Homes, a Nevada limited liability
company, a successor by legal conversion to
Centex Real Estate Corporation, its managing
partner
By:
Name:___________________________________
Its: ___________________________________
Attest:
Secretary
!(!(!(!(!(!(!(!(!(!(!(!(!(!(GFGFGFGFGFGFGFGFGFGFGFGFGFGFGFGFGF!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(Unit 13Unit 10Unit 9Unit 11Unit 12Galena RdBertram DrR o s e n w in k e l S tPensacola StTampa DrS a ra s o ta A v ePleasant CtHarrison StGa r d in er Ave
Marquette StBiscayne LnEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700BRISTOL BAYwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:November 2017YO1748YO1748-BB Unit 11H:\GIS\PUBLIC\YORKVILLE\2017\KKPNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us2500250125FeetLegendArea of AcceptanceDormant Area!(Sanitary Structure!(Storm StructureGFHydrant!(ValveSanitary SewerStorm SewerWater Main
PHASE IPHASE IIFUTUREBristol BayPhase 2 - Unit 10FUTUREBristol BayPhase 2 - Unit 9Bristol BayPhase 3 - Unit 13FUTUREBristol BayPhase 3 - Unit 12Bristol BayPhase 1 - Unit 7Bristol BayPhase 1 - Unit 1Bristol BayPhase 1 - Unit 5Bristol BayPhase 3 - Unit 11AFUTUREBristol BayPhase 3 - Unit 11BBristol BayPhase 1 - Unit 4Bristol BayPhase 1 - Unit 2Bristol BayPhase 1 - Unit 3Bristol BayPhase 1 - Unit 6Bristol Bay Phase 1 - Unit 1Bristol BayPhase 1 - Unit 8SCHOOL SITEIllinois Professional Design Firm # 184-000108www.secgroupinc.com engineering@secgroupinc.comSEC GROUP, INC.Smith Engineering Consultants ▪ SEC Automation ▪ SEC Planning759 John Street, Yorkville, IL 60560t. 630.553.7560 f. 630.553.7646BRISTOL BAY SUBDIVISIONOVERALL LAYOUT
I have reviewed the applications for Annexation Agreement Amendment and Final Plat
approval for Units 9 and Unit 11 received October 30, 2017 as submitted by Centex Homes,
petitioner. As indicated, the petitioner is seeking Annexation Agreement Amendment and Final Plat
approval for approximately 15.85-acres of land located within the Bristol Bay residential subdivision.
Based upon my review of the application documents and plans, I have compiled the
following comments:
ANNEXATION AGREEMENT AMENDMENT/ FINAL PLAT COMMENTS:
1. SUBPLATTING OF LOTS WITHIN UNITS 9 & 11 – Per the 1st Amended
Annexation Agreement for Bristol Bay via Ord. 2010-32, it was contemplated in Section
7: Agreement to Consider Replacement of Condominiums with Townhomes or Single-
Family Detached Homes that future replatting of portions of the Bristol Bay subdivision
may occur. Section 7, paragraphs a and b read as follows:
a. Centex desires to have the ability to replace any or all of the remaining
condominium units with townhomes or single-family detached homes and
shall provide to the City a fiscal impact analysis demonstrating no negative
impact or current homeowners’ association assessments or special service area
payments.
b. The City agrees to and act in good faith and act in a reasonable manner upon
any submittal of preliminary plan for the replacement of condominium
buildings with townhomes and/or single-family detached homes under the
normal plan review process in accordance with the Developer's request in
paragraph 6a above. Nothing contained within this paragraph shall be
construed as an approval of a land-use plan or related documents. All land-use
plan amendments shall be considered an amendment to the annexation
agreement and shall be processed as such.
2. Centex Homes is requesting the release of existing bonds for only the undeveloped
portions of Units 9 and 11 and full release all security in place for Units 10, 12 and 13
and instead will require that a future developer post the bonds as a condition to receiving
approval for a development permit on a unit-by-unit basis. Centex Homes is currently
working with the City Engineer to finalize the acceptance of public improvements in the
developed portions of Units 9 and 11, and creating an updated punchlist of work items for
all the undeveloped areas in Units 9, 11, 10, 12 and 13.
a. Staff recommends that if any public improvements and/or underground utilities
have been installed within the undeveloped portions of the Bristol Bay
Subdivision, that those improvements remain bonded for as was done in the
Kendallwood Estates development in November 2012 (see attached Recorded
Memorandum
To: Plan Council
From: Krysti Barksdale-Noble, Community Development Director
Date: November 6, 2017
Subject: PZC 2017-14 Bristol Bay (Annex. Agmt. Amendment & Final Plat)
Proposed Annexation Agreement Amendment and Final Plat
Doc. No. 201300000684. We defer further commentary to the engineering review
comments from Engineering Enterprises, Inc., (EEI) the City’s consultant.
3. Current security amounts for these units are as follows:
Development Name Original
Security Amount
Current Security
Amount
(as of 10-31-17)
Surety Doc. No. Purpose
Bristol Bay Unit 9
$1,453,294.78
$151,468.83
$10,471.65
$847,848.97
$151,468.83
$10,471.65
Arch Insurance Co.,
Bond #SU1114154
Arch Insurance Co.,
Bond #SU1114157
Arch Insurance Co.,
Bond #SU1114160
110% Site of work
110% of Landscaping
Site Dev. Permit
Bond.
Bristol Bay Unit 10 $19,103.42 $19,103.42 Arch Insurance Co.,
Bond #SU1114161
Site Dev. Permit
Bond.
Bristol Bay Unit 11
$18,025.26
$1,309,846.19
$232,023.36
$18,025.26
$657,233.93
$232,023.36
Arch Insurance Co.,
Bond #SU1114162
Arch Insurance Co.,
Bond #SU1114155
Arch Insurance Co.,
Bond #SU1114156
Site Dev. Permit Bond
110% of Site work
110% of Landscaping
Bristol Bay Unit 12 $7,869.78 $7,869.78 Arch Insurance Co.,
Bond #SU1114163 Site Dev. Permit Bond
Bristol Bay Unit 13 $32,537.31 $32,537.31 Arch Insurance Co.,
Bond #SU1114164 Site Dev. Permit Bond
4. Request for release of the development bonds for Route 47 and Bertram Drive upon
payment by Pulte of the cash in the amount of $171,600 to the City, as detailed below:
• Bristol Bay Drive STA Route 47 ROW to STA 204+25 Unit 2 $147,400
• 50 feet of Bertram Drive Unit 1 $24,200
a. Per the 1st amended annexation agreement in 2010, it stated in Sections 4 and 5,
the City waived the developer’s obligations to construct the intersection
improvements of Galena Road and Bristol Bay Drive and at Route 30, as these
would now be City obligations. Further, the amended agreement stated that the
City will return and bond held by the City as security for said roadway upon the
completion and City acceptance of Bristol Bay Drive to the IDOT right-of-way to
Route 47 by Centex. According to the City Engineer, this work has been
completed and accepted, therefore the release is favorable.
5. Requested extension of fee locks provided in the 2010 1st annexation agreement
amendment until the year 2025 to be coterminous with the annexation agreement.
a. Staff has discussed this request with the City Administrator and recommends that
the existing fee and ordinance lock extension to April 25, 2018, as approved in
2010 via Ord. 2010-32, remain in effect. It is the City’s position that as presented,
the undeveloped portions of Units 9-13 have no definite plan for construction as
currently platted or otherwise redeveloped. Therefore, an extension of fees for an
additional seven (7) years is unwarranted. Should a future land plan for these
units be provided or redevelopment of the area occurs as currently platted, the
new developer can approach the City with a request for fee reduction/fee lock at
that time.
November 9, 2017
Rob Getz (VIA POSTAL MAIL & E-MAIL)
Pulte Home Company, LLC
1900 E. Golf Road, Suite 300
Schaumburg, Illinois 60173
RE: Bristol Bay PUD - Request for Annexation Agreement Amendment & Final Plat Approval
Dear Mr. Getz,
This correspondence is intended to follow-up on the recent Plan Council meeting held on
November 9, 2017 to discuss the proposed Annexation Agreement Amendment and Final Plat
approval applications for the Bristol Bay PUD residential subdivision. Per that discussion, below are
the additional comments presented during the Plan Council meeting for which subsequent
information, revised plans and/or a written response is requested. These comments are in addition to
the comments previously prepared as part of the Plan Council packet.
Engineering Comments:
1. Performance Security Release. As discussed in the Plan Council meeting, staff does not
recommend the full release of the development bonds within the undeveloped portions of
Units 9, 10, 11, 12 and 13, due to existing underground utilities/public improvements.
Therefore, a reduction in bond amount will be the recommendation based upon an updated
punchlist performed by the City’s engineer, EEI.
o Centex Homes continues to request a full release of the bonds in the undeveloped
areas of Units 9, 10, 11, 12 and 13, as well as a waiver of the 1-year maintenance
period upon completion of the punchlist items. Additional review by city staff and
outside agencies (Bristol Kendall Fire District and Yorkville Bristol Sanitary District)
is needed before further comments can be provided.
o The City has requested a deadline for the completion of the punchlist items by
December 13, 2017 in order to move forward to the Public Works Committee with a
recommendation for acceptance.
o Centex Homes has agreed to create a standalone record drawing for all completed
infrastructure within this area, either by unit or as an overall utility map.
United City of Yorkville
County Seat of Kendall County
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-8545
Website: www.yorkville.il.us
o Although not discussed at the Plan Council meeting, staff will recommend that the
security guarantee be increased from 110% of the EOPC as stipulated in the current
annexation agreement to 120% of the EOPC to be consistent with the current
Subdivision Control Ordinance standards.
2. Easements. City has requested that easements will need to be provided for the City to gain
access to the installed utilities.
o Centex Homes to confirm utilities are in appropriated lots within blanket easements.
3. Final Plats. City has requested that an aerial exhibit be prepared noting the proposed unit
boundaries.
o Centex Homes has agreed to submit an aerial based exhibit indicating the unit
boundaries and numbered lots.
Community Development Comments:
1. Annexation Agreement Amendment. City has requested the following additional language be
added to the provisions of the requested amended annexation agreement:
o Stipulation that no building permit can be issued or approved for the undeveloped
areas within Units 9, 10, 11, 12 and 13 until such time full security for all outstanding
site work, development, landscaping and public improvements have been submitted.
2. Overgrown grass/vegetation. The undeveloped lots will need to be mowed prior to approval of
the requests and future maintenance of the lots shall be maintained per the City’s current
property maintenance standards. Contact information of the future buyer/purchaser of the lots
or their designee (i.e., property maintenance company, site manager, etc.) shall be provided to
City staff upon sale of the property.
3. Fee Lock Extension. Centex Homes had requested an extension of the building permit fees for
the Bristol Bay PUD until 2025 to be coterminous with the expiration of the annexation
agreement.
o Centex has decided to withdraw this request in response to City staff’s comments
provided in the Plan Council memo dated November 6, 2017 and a likely unfavorable
recommendation to City Council.
4. Temporary Access Barricades. Staff inquired if any incomplete roads or temporary access
points within the undeveloped area will be barricaded for safety concerns.
o Centex is considering barricading the temporary access off of Rosenwinkle Street. A
map of the proposed barricaded locations will be provided by Centex Homes for
review by City staff and BKFD.
5. Recapture. Section 2, paragraph g of the 1st amendment to the Bristol Bay Annexation
Agreement (Ord. 2010-32) referenced future recapture owed to Centex in the amount of
$2,412,063 with interest will be recovered from future developers/owners of property located
south of Galena Road.
o Centex has indicated they are aware that the Recapture Agreement for the Bristol Bay
portion of the Rob Roy Interceptor was approved by the City but not recorded against
such properties south of Galena Road. While they intend to revisit this discussion with
the City, it will be separate from this request at a future date.
Revised plans and/or responses to the comments requested herein should be provided no later than
Monday, November 27, 2017, so that staff may incorporate the necessary information into the
Economic Development Committee memorandum regarding the requests. Should you have any
questions, please feel free to contact me at 630-553-8573, or via email: knoble@yorkville.il.us.
Sincerely,
Krysti J. Barksdale-Noble, AICP
Community Development Director
Cc: Bart Olson, City Administrator (via e-mail)
Kathleen Field-Orr, City Attorney (via e-mail)
Brad Sanderson, EEI, City Engineer (via e-mail)
Eric Dhuse, Public Works Director (via e-mail)
Peter Ratos, Building Code Official (via e-mail)
Jason Engberg, Senior Planner (via e-mail)
Mike Torrence, Fire Marshal BKFD (via e-mail)
EXHIBIT A – BRISTOL BAY ANNEXATION AGREEMENT AMENDMENT
Below is the list of the items that Pulte is requesting to address in an amendment to the Bristol
Bay Annexation Agreement:
• Amendment needs to reflect the subplat of Lot 2048 in Unit 9 to Lots 2048A and 2048B,
and Lot 2049 in Unit 11 to Lots 2049A and 2049B.
• The requirement to post Development Bonds for the undeveloped portions of Units 9
and Unit 11 and the entirety of Units 10, 12 and 13 will be released and the amendment
will require instead that a future developer posts the bonds as a condition to receiving a
land development permit on a Unit by Unit basis. For the developed portions of Units 9
and 11, they were just completed and we are working through acceptance and bond
release separately through normal City process.
• Release the Development Bonds for RT 47 and Bertram Drive upon payment by Pulte of
cash in the amounts below:
o Bristol Bay Drive Sta Route 47 ROW to STA 204+25 Unit 2 $147,400
o 50 feet of Bertram Drive Unit 1 $24,200
• Extend the fee locks provided in the 2010 amendment until 2025 to be coterminous
with the Annexation Agreement.
LOT 1654 LOT 1653 LOT 1652
LOT 1651
LOT 1659
LOT 1704
LOT 1650
LOT 1649
LOT 1648
LOT 1647
LOT 1646
LOT 1645 LOT 1644
LOT 1642LOT 1643
LOT 1663
LOT 1664
LOT 1641
PT. LOT 2049
LOT 1662
LOT 1665
LOT 1640N19°50'05"W 297.73
'
S89°00'40"W 331.94'N00°59'56"W 402.69'S88°47'59"E 587.21'S01°12'01"W67.12'S88°47'59"E 601.67' 74.73'N01°12'01"ES88°47'59"E 233.67'S01°12'01"W94.97'N88°47'59"W 1,314.42'
LOT 1661
LOT 1666
LOT 1639
PT. LOT 2048
LOT 2
LOT 1
LOT 4
PT. LOT 2048
PT. LOT 2049
LOT 3
28,764± SQ.FT.
0.660± ACRES
248,471± SQ.FT.
5.704± ACRES
226,102± SQ.FT.
5.191± ACRES
173,409± SQ.FT.
3.981± ACRES
LOT 1660
Illinois Professional Design Firm # 184-001322651 Prairie Pointe Drive, Suite 201,Yorkville, Illinois 60560t. 630.553.7560 f. 630.553.7646www.hrgreen.com1 OF 2
FINAL PLAT OF
RESUBDIVISION OF BRISTOL BAY
LOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11
BRISTOL BAY P.U.D. - UNIT 11
DOC. NO. 200700027593
FINAL PLAT OFRESUBDIVISION OF BRISTOL BAYLOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11BRISTOL BAY P.U.D. - UNIT 9
DOC. NO. 200700027594
UNSUBDIVIDED LANDS
UNSUBDIVIDED LANDS
UNSUBDIVIDED LANDS
BRISTOL BAY P.U.D. - UNIT 1
DOC. NO. 05-39532
Plat Prepared for:
Pulte Group Corporation
1901 North Roselle, Suite 300,
Schaumburg, Illinois 60195
Project Contact:
Mr. Joe Marx Phone: (847) 525.7732
Email: Joseph.Marx@PulteGroup.com
FOUND CONCRETE MONUMENT
AT CORNER
FOUND CONCRETE MONUMENT
AT CORNER
FOUND CONCRETE MONUMENT
AT CORNER
HR GREEN CONTACTS:
PINs: 02-04-375-020
02-04-375-021
02-04-376-153
02-04-450-005
74.73'N01°12'01"ES88°47'59"E 233.67'S01°12'01"W
94.97'S88°47'59"E 201.36'L=475.78'R=1190.00'CB=S10°21'43"ECH=472.62'S21°48'57"E 127.36'LOT 1635LOT 1636LOT 1661LOT 1666LOT 1637LOT 1638LOT 1639PT. LOT 2048LOT 4PT. LOT 2048LOT 3N88°47'59"W 1,314.42'28,764± SQ.FT.0.660± ACRES248,471± SQ.FT.5.704± ACRESLOT 1660FINAL PLAT OFRESUBDIVISION OF BRISTOL BAYLOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11FINAL PLAT OF
RESUBDIVISION OF BRISTOL BAY
LOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11BRISTOL BAY P.U.D. - UNIT 9DOC. NO. 200700027594UNSUBDIVIDED LANDSBRISTOL BAY P.U.D. - UNIT 1DOC. NO. 05-39532ROSENWINKEL STREETFOUND CONCRETE MONUMENTAT CORNERIllinois Professional Design Firm # 184-001322
651 Prairie Pointe Drive, Suite 201,
Yorkville, Illinois 60560
t. 630.553.7560 f. 630.553.7646
www.hrgreen.com2 OF 2PINs: 02-04-375-02002-04-375-02102-04-376-15302-04-450-005
PUBLIC NOTICE
NOTICE OF PUBLIC HEARING
BEFORE
UNITED CITY OF YORKVILLE
CITY COUNCIL
PZC 2017-14
NOTICE IS HEREBY GIVEN a public hearing shall be held on a second amendment to that certain
Annexation Agreement (Bristol Bay Subdivision) dated April 26, 2005, as amended June 22, 2010, by
and among Centex Homes (Owner/Developer), a Nevada General Partnership, and the United City of
Yorkville, Kendall County, Illinois, on December 12, 2017 at 7:00 p.m. at City Hall at the United City
of Yorkville, 800 Game Farm Road, Yorkville, Illinois for the purpose of amending the Bristol Bay
Subdivision related to replatting portions of Units 9 and 11, relief of certain security requirements for
those undeveloped portions of the aforementioned replatted units, release of certain development bonds
and the extension of building permit, connection and impact fee locks in effect as of the date of the
Original Agreement with no increases, other than those incurred by the City for water meters, on the
development until April 25, 2025.
The Legal description is as follows:
Bristol Bay Lot 2048 of Unit 9
LOT 2048 OF BRISTOL BAY P.U.D. - UNIT 9, BEING A SUBDIVISION OF PART OF THE
SOUTH HALF OF SECTION 4 TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD
PRINCIPAL MERIDIAN AND PART OF THE NORTHEAST QUARTER OF SECTION 9,
TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING
TO THE PLAT THEREOF RECORDED SEPTEMBER 11, 2007 AS DOCUMENT 200700027593, IN
THE UNITED CITY OF YORKVILLE, BRISTOL TOWNSHIP, KENDALL COUNTY, ILLINOIS.
AND
Bristol Bay Lot 2049 of Unit 11
LOT 2049 OF BRISTOL BAY P.U.D. - UNIT 11, BEING A SUBDIVISION OF PART OF THE
SOUTHWEST QUARTER OF SECTION 4 TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE
THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED
SEPTEMBER 11, 2007 AS DOCUMENT 200700027594 IN THE UNITED CITY OF YORKVILLE,
BRISTOL TOWNSHIP, KENDALL COUNTY, ILLINOIS.
The public hearing may be continued from time to time without further notice being published.
All interested parties are invited to attend the public hearing and will be given an opportunity to be
heard. Any written comments should be addressed to the United City of Yorkville Community
Development Department, City Hall, 800 Game Farm Road, Yorkville, Illinois 60560, and will be
accepted up to the date of the public hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #1
Tracking Number
ADM 2017-85
Facilities Manager Intergovermental Agreement
City Council – December 12, 2017
ADM 11/15/17
Moved forward to CC consent agenda
ADM 2017-85
Approval
Majority
See attachd memo.
Erin Willrett Administration
Name Department
Summary
Review of a proposal to share a facility manager with Oswego.
Background
One of the discussion points coming out of the CMAP Shared Services Study with Oswego and
Montgomery was the hiring of a facility manager. The idea is that both communities could benefit
from the expertise of an individual in the facility management field, by consolidating planned
maintenance items and putting schedules into place for both City’s facilities, but neither community
could justify a full-time employee. With this idea preliminarily discussed in the Shared Services Study,
both Oswego and Yorkville put funds into their FY 18 budgets to discuss this idea. The timeline for the
purchasing manager is still months out and requires some due diligence by both communities.
A draft intergovernmental agreement and job description is attached. The intergovernmental
agreement is set up in the following concept – the facility manager will be Oswego’s employee, with
Yorkville paying half of the cost of the employee. The benefits, personnel policies, and management of
the employee will fall to Oswego on a day-to-day basis, and the employee will be housed at Oswego
Village Hall. Yorkville will receive an equal vote on the selection of the candidate and will receive
authority to make recommendations for discipline and termination. Work projects will be managed
through a joint relationship between the Yorkville Administrator and the Oswego Administrator. The
employee will have considerable professional autonomy and an expectation to apply any benefits to both
communities equally. Frequent reports will have to be given to each community to ensure that both
sides are receiving an equal benefit. Both sides are asking for a five-year term and commitment on the
agreement, for purposes of attracting a candidate. Practically, the agreement can be terminated by either
party with 6-months notice, or immediately with the concurrence of both parties.
On a day-to-day basis, we expect the facility manager to take over all aspects of the operation
and maintenance of municipal buildings for the Village and City. The individual should be reviewing
needs of each facility and frequently directs contractors and employees on desired outcomes and
deadlines. This person will oversee the condition of all facilities, including cleaning, repair, general
maintenance and facility improvements and expansion. They would also prepare and recommends
annual updates to the respective municipalities building plans.
Process
Both communities are reviewing the job description and intergovernmental agreement at a
committee in November. I would anticipate both communities to spend at least 60 days reviewing and
considering the position, which puts us into January for board level consideration of the position. If
the agreement gets approved by both boards by January, we’re looking at a job posting in
Memorandum
To: Administration Committee
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: November 15, 2017
Subject: Facility Manager Intergovernmental Agreement
January/February, a formal job search with interviews in February/March and a start date in
March or April. This is good timing and would have little impact on the FY 18 budget.
Recommendation
Staff recommends approval of the intergovernmental agreement with Oswego for a facility
manager.
Ordinance No. 2017-____
Page 1
Ordinance No.2017- ______
ORDINANCE APPROVING AN INTERGOVERNMENTAGREEMENT BETWEEN THE
VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, REGARDING JOINT EMPLOYMENT OF A FACILITIES MANAGER
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a
non-home rule municipality duly organized in accordance with the 1970 Constitution and the
laws of the State of Illinois; and,
WHEREAS, the Village of Oswego, Kendall and Will Counties, Illinois (“Oswego”) and
the United City of Yorkville, Kendall County, Illinois (“Yorkville”) are prepared to enter into an
intergovernmental agreement providing for the sharing of services pursuant to Section 5 of the
Illinois Intergovernmental Cooperation Act (5 ILCS 220/5) in order to serve the operations of
their respective governments in the most professional and cost efficient manner; and,
WHEREAS, Oswego and Yorkville require the services of a “Facilities Manager” to
manage the construction, repair and maintenance of their respective governmental facilities and
have determined that the needs of both municipalities may be served by a single employee; and,
WHEREAS, Oswego and Yorkville have agreed upon a job description and are prepared
to jointly interview and select a person to fill the position as a “Facilities Manager” and share in
the costs of training, wages, employment related taxes, insurance and benefits for this employee
as well as reimbursements of travel and supplies, all as set forth in the Intergovernmental
Agreement attached hereto.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, that the:
“INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OSWEGO AND
THE UNITED CITY OF YORKVILLE REGARDING JOINT EMPLOYMENT OF A
FACILITIES MANAGER”
Ordinance No. 2017-____
Page 2
attached hereto and made a part hereof is hereby approved; the Mayor and City Clerk are
authorized to execute; and, the City Administrator is hereby authorized to proceed with any and
all actions to implement its terms.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
____ day of _________________, A.D. 2017.
______________________________
City Clerk
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this _____ day of _________________, A.D. 2017.
____________________________________
Mayor
Attest:
_________________________________
City Clerk
Administration
Facilities Manager
Exempt
2017
1
Position Title: Facilities Manager
Reports to: Village Administrator of Oswego and Yorkville or designee
FLSA Status: Exempt
Status: Regular Full-Time
Grade: IX
Hours of Work: Primarily regular dayshift office hours, with evening and weekend
hours as needed.
Statement of Duties
Position performs duties related to the operation and maintenance of municipal buildings for
the Village of Oswego and the United City of Yorkville in a collaborative arrangement.
Professional and administrative duties in the planning, developing, and implementing of
building maintenance services in accordance with best practices and legal guidelines.
Position identifies shared purchasing and contracting opportunities in developing long-range
building maintenance plans, as well as managing routine maintenance on municipal
buildings.
Supervision
Works under the direction of an intergovernmental agreement between the Village of
Oswego and United City of Yorkville under the direction of the respective Village
Administrators or their designees. Position works in accordance with the applicable statutes
of the State of Illinois and local municipal ordinances. Employee functions independently,
referring specific problems to the supervisor only where clarification or interpretation of
Village policy or procedure is required.
Performs highly responsible functions of a complex and technical nature requiring the
frequent exercise of judgment and initiative to ensure that facility maintenance planning
maximizes public investment. Employee may provide direction to employees regarding
building maintenance and work orders. Contracting and bidding processes are conducted in
accordance with State and local laws and to accepted professional standards; employee works
independently within established policies and procedures.
POSITION DESCRIPTION
Administration
Facilities Manager
Exempt
2017
2
Job Environment
Work requires frequent contact with all Village and City departments, consultants and
contractors, requiring administrative and technical knowledge, and ability to promote and
protect the Village’s best interests.
Employee frequently directs contractors and employees on desired outcomes and deadlines.
Contacts may require considerable skill in negotiation, resourcefulness and discretion in
influencing decisions and behavior of others.
Errors may result in financial loss, interruption in operations and/or exposing others to
hazardous situations.
Position Functions
The essential functions or duties listed below are intended only as illustration of the various
types of work that may be performed. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related, or a logical assignment to, or
extension of the position.
Essential Functions
1. Oversees the condition of all Village facilities, including cleaning, repair, general
maintenance and facility improvements and expansions. Oversight includes but is not
limited to construction, plumbing, HVAC, fire protection systems, ancillary building
equipment, electrical, carpentry, and painting.
2. Conducts regular inspection of municipal buildings to assess condition and
maintenance needs. Conducts regular building safety inspections.
3. Prepares and recommends annual update to respective the Building Maintenance
Plans for the Village of Oswego and United City of Yorkville. Prepares capital
planning budgets and justifications, including cost estimates and developing
justification for capital investments.
4. Monitors and approves expenditures, grants, state and federal money used in the
construction and maintenance of municipal facilities and related equipment.
Recommends purchases of equipment and services. Notifies supervisor of emergency
expenditures that exceed budget and in accordance with purchasing policy.
5. Manages the work of building maintenance contracts; evaluates responses to bids and
recommends selection of contractor. Administers contract, approves payment and
evaluates work performed.
Administration
Facilities Manager
Exempt
2017
3
6. Responds to building emergencies and takes appropriate action. Maintains a Disaster
and Evacuation Plan.
7. Seeks opportunities for service sharing, joint contracting or other innovative
approaches to facilities maintenance that promote the efficiency and cost-
effectiveness of municipal buildings.
8. Attends staff and governing board meetings as required and makes recommendations
as assigned on subjects under discussion.
9. Performs other duties as required.
Recommended Minimum Qualifications
Physical and Mental Requirements
Employee works in a moderately loud office and outdoors on loud work sites. Occupational
hazards include exposure to outdoor weather conditions, high places, confined spaces, toxic
or caustic chemicals, fumes or airborne particles, moving mechanical parts, risk of electric
shock, and cave-ins. Employee is required to stand, walk, sit, talk, listen, use hands, climb,
balance, stoop, kneel, and reach with hands and arms while performing duties. Employee
frequently lifts up to 10 lbs., occasionally lifts up to 60lbs., and seldom lifts up to or more
than 100 lbs. Normal vision is required for the position. Equipment operated includes trucks
in excess of 26,001 lbs., light trucks, automobile, heavy equipment, light equipment, medical
equipment, pneumatic tools, power tools, hand tools, office machines and computers.
Education and Experience
Associate’s degree plus three to five years’ work experience in building maintenance, facility
management, construction management or related activity or an equivalent combination of
education and experience required. Management experience, including contract negotiation
and budgeting, or demonstrated proficiency also required.
Valid driver’s license required.
Knowledge, Skills and Abilities
A candidate for this position should have knowledge of:
Knowledge of municipal government functions and practices.
Considerable knowledge of general management and organization principles and
practices.
Ability to direct and supervise personnel.
Knowledge of building, grounds, and facilities repair, renovation and construction
techniques.
Administration
Facilities Manager
Exempt
2017
4
Working knowledge of current materials, methods, tools and equipment used in
building trades (carpentry electrical, painting, plumbing, and HVAC).
Familiarity with HazMat, ADA and OSHA laws and associated regulations.
Skill in:
Building maintenance cost estimating and budgeting.
Working with people including persuasive communication and interpersonal skills as
it applies to vendors, municipal staff and the general public.
Grammar and business writing/correspondence
Planning and prioritizing work
And ability to:
Use plan, organize and coordinate work practices relating to building maintenance.
Work independently and efficiently
Keep information and records organized and to pay attention to detail
Manage multiple tasks in a detailed, efficient manner
Exhibit A
Page 1 of 6
INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF
OSWEGO AND THE UNITED CITY OF YORKVILLE REGARDING JOINT
EMPLOYMENT OF A FACILITIES MANAGER
This Agreement is entered into this ___ day of _________, 2017, by and between Village
of Oswego (“OSWEGO”) and the United City of Yorkville (“Yorkville”), collectively referred to
as the “parties.”
WHEREAS, OSWEGO is a home rule unit of local government organized and existing
under the laws of the State of Illinois; and,
WHEREAS, Yorkville is a non-home rule unit of local government organized and
existing under the laws of the State of Illinois; and,
WHEREAS, in addition to other powers possessed by the parties, this Agreement is
entered into pursuant to Article VII of the Illinois Constitution and pursuant to the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/3, et. seq.
WHEREAS, the parties wish to share the services of a Facilities Manager who will
direct the operation and maintenance of the municipal buildings; and,
WHEREAS, a professional Facilities Manager will manage the budget, capital planning
and contracts related to facility construction, repair and maintenance; and,
WHEREAS, employing a professional Facilities Manager is intended to result in
streamlined maintenance and repair of the municipal buildings; and,
WHEREAS, OSWEGO agrees to employ the Facilities Manager and YORKVILLE will
share fifty percent (50%) of all costs associated with the employment of Facilities Manager.
NOW, THEREFORE, in consideration of the foregoing and of the mutual promises and
obligations expressed herein and other good and valuable consideration, the sufficiency,
adequacy and receipt of which are hereby acknowledged, IT IS HEREBY AGREED by the
parties as follows:
1. RECITALS
The parties acknowledge that the statements and representations made in the foregoing
recitals are true and correct, and are hereby incorporated into this Agreement as if fully set forth
in this Section 1.
Employment
The payment of wages to the employee and the accounting of liability and payment for all employment
related taxes, insurance costs and benefit costs shall be the responsibility of OSWEGO.
Exhibit A
Page 2 of 6
Joint Hiring of Individual
The parties agree to jointly hire a Facilities Manager through normal job posting avenues to be decided by
the Oswego Administrator and agreed to by the Yorkville Administrator. OSWEGO will draft an
advertisement and post the position. The Yorkville Administrator and the Oswego Administrator, or their
designee, will jointly select potential candidates and both parties will be present for any interviews with
prospective employees. The decision to select a prospective employee will be jointly made by the
Yorkville Administrator and Oswego Administrator, or their designee.
Cost Sharing
OSWEGO and YORKVILLE agree to share evenly (fifty percent to each) all costs related to the wages,
costs, and benefits for the employee. Costs shared shall include the bi-weekly salary, reimbursements,
payroll taxes, workers compensation insurance, the cost of payroll services, insurance and benefits
including, health, life, dental and retirement benefits, travel reimbursement or Village vehicle for work
use. OSWEGO shall perform or cause to be performed, as part of OSWEGO’s role as employer, all
federal, state and local employment withholding and tax reporting obligations. OSWEGO shall also
provide payroll service to the employee and cover the employee under a workers compensation insurance
policy that meets all applicable laws and statutes and is issued by an Illinois licensed insurer. Said costs
shall be paid in full by OSWEGO and upon receipt of proper documentation, reimbursed at fifty percent
by YORKVILLE to OSWEGO as invoiced by OSWEGO.
OSWEGO will provide for all typical offices supplies, specialized supplies, equipment and technology
purchased for the purpose of managing purchasing process as agreed by OSWEGO and YORKVILLE
and shared evenly. Costs incurred to provide services for either municipality and without the agreement of
the other municipality shall be fully paid for by the municipality receiving the services.
The rate of pay and budget for professional development training, memberships and resources will be
agreed to between the Administrators or designees of OSWEGO and YORKVILLE. The employee shall
be employed in accordance with the OSWEGO Personnel Policies Manual and other policies applicable
to similarly situated employees in OSWEGO. The Facilities Manager shall have no entitlement to
compensation or benefits applicable to employees of YORKVILLE and shall not be subject to
YORKVILLE’s personnel policies and practices. Additional costs not specifically outlined in this
agreement will be discussed and agreed to between the Administrators or their designees.
The Administrators recognize that the position may require significant travel within each individual
municipality. The Administrators shall agree to either equally share the cost of travel for the Facilities
Manager. If the Administrator’s agree to issue the Facilities Manager a Village vehicle for work use,
OSWEGO and YORKVILLE will each share fifty percent (50%) of the value of the issued vehicle.
OSWEGO will invoice YORKVILLE the vehicle cost upon assigning the vehicle to the Facilities
Manager, and share the cost of maintenance and repair of the vehicle. OSWEGO and YORKVILLE will
share the profit of a disposed vehicle or transfer such profit to the purchase of a new vehicle for the
Facilities Manager. If the Administrators agree to provide a mileage reimbursement or vehicle allowance
to the Facilities Manager, the cost will be evenly divided.
Exhibit A
Page 3 of 6
If the required reimbursement payments are not made for any month due, OSWEGO will give notice to
YORKVILLE and provide 30 days to cure. If the payment is not made within the time frame, the
intergovernmental agreement is terminated. If OSWEGO elects to retain the employee, YORKVILLE
will owe six months of pay. If OSWEGO elects to terminate the employee due to YORKVILLE’s failure
to pay, YORKVILLE will owe all unemployment costs. If the employee is terminated due to the
dissolution of this agreement, the cost of unemployment insurance shall be divided.
Assignment of Duties
The duties of the employee shall be as provided in the job description (attached hereto and incorporated
herein). The parties may modify the job description at any time by joint agreement.
The assignment of the employee and the hours and working conditions for the employee shall be as
agreed to by the Administrators or their designees, and generally in accordance with the job description
attached. In the event of conflicting priorities, the Facilities Manager shall identify priority projects and
submit to the Administrators or their designees to review. The Administrators or designees shall reach an
agreement on the employees priorities based.
The employee shall track hours worked by project and community on a weekly basis and remit to the
Administrators or their designees.
All Personnel rules of OSWEGO that are applicable to the employee shall continue to apply to the
employee when the employee is assigned to perform services for YORKVILLE pursuant to the
intergovernmental agreement.
Discipline and/or Termination of Employment
Discipline and termination of the employee shall be in accordance with the OSWEGO Personnel Policies
Manual. The YORKVILLE Administrator or designee shall have the authority to recommend discipline
up to and including termination to the OSWEGO Administrator or designee who shall have the final
authority to impose discipline.
Indemnify and Hold Harmless
A. Any actions or duties taken, performed or omitted by the Facilties Manager on behalf of
or with respect to a Municipality shall not create liability to the other Municipality.
Nevertheless, in the event that a Municipality is made a defendant in a lawsuit
(hereinafter, the “Defendant Municipality”) as a result of actions or duties taken,
performed or omitted by the Facilities Manager while assigned to a particular
municipality (hereinafter the “Indemnifying Municipality”), the Indemnifying
Municipality shall indemnify the Defendant Municipality, as follows. Each Municipality
hereby indemnifies and holds harmless the other Municipality against and from any
liability, claim, cost, or expenses (including without limitation court costs and attorneys
fees) resulting from, relating or with respect to, actions or duties taken, performed or
omitted by the Facilities Manager acting as such on behalf of or with respect to the
Indemnifying Municipality.
Exhibit A
Page 4 of 6
B. Any Workers’ Compensation Claim made by the Purchasing Manager shall be paid under
OSWEGO’s Workers’ Compensation Policy. If a significant claim is incurred, Yorkville
shall share in a portion of the resulting premium increase for a term of five years.
C. For any claims made by the Facilities Manager with respect to his/her employment, based
on decisions implemented by OSWEGO following consultation with YORKVILLE , the
liability, if any, for such claims shall be shared by the Municipality on the following
basis: OSWEGO 50% and YORKVILLE 50%. A settlement offered for a claim with
shared liability shall be agreed to by both Municipalities. The Municipality incurring
such liability shall promptly issue an invoice to the other Municipality itemizing the
payments to be reimbursed. The other Municipality shall pay the amount invoiced within
sixty (60) days after receipt of the invoice. If any Municipality should learn or become
aware of any claim or possible claim it shall notify the other Municipality immediately.
For all other claims made by the Facilities Manager with respect to his/her employment based on
the acts or omissions of a Municipality, such claims shall not create liability to the other
Municipality. Each Municipality hereby indemnifies and holds harmless the other Municipality
against and from any liability, claim, cost, or expenses (including without limitation court costs
and attorney’s fees) resulting from, relating or with respect to, actions taken or omissions of the
Indemnifying Municipality.
Term of Agreement
(A) The term of this intergovernmental agreement shall begin with the execution of this Agreement by
both parties and shall remain in force and effect until December 31, 2022, unless terminated by either
OSWEGO or YORKVILLE. Notice of intent to cancel this agreement by either party shall be served in
writing at least six (6) months prior to the date of cancellation.
(B) This Agreement may also be terminated immediately if one party commits any material breach or
material default in the performance of any obligation under this agreement (other than the payment of
money).”
Amendment
Any terms or conditions of this Agreement may be deleted or altered only by written amendment
or modification to this Agreement, duly executed by each Municipality.
Severability
If any provision of this Agreement shall be held or deemed to be, or shall in fact be inoperative
or unenforceable in any particular case or in all cases for any reason, this shall not render the
provision in question inoperative or unenforceable in any other case or circumstances, or render
any other provisions herein contained invalid, inoperative, or unenforceable to any extent
whatever. The invalidity of any one or more phrases, sentences, clauses or sections contained in
the Agreement shall not affect the remaining portions of the Agreement or any part thereof.
Exhibit A
Page 5 of 6
Assignment/Binding Effect
Neither party may assign its respective rights and duties hereunder except upon prior written consent
of the other party. This Agreement shall be binding upon and inure to the benefit of the parties hereto
and their respective assigns, legal representatives and successors in interest.
Post Termination
Upon termination of this Agreement, OSWEGO must promptly deliver all final statements of
YORKVILLE’s allocated share of the personnel costs incurred through the date of termination for
reimbursement as stated above. Provided, however, that monetary obligations that are incurred or
accrued prior to the date of termination shall survive the termination of the Agreement and shall constitute
continuing obligations until satisfied in full.
Notices
Notices to the parties shall be in writing and delivered by personal service or by the U.S.P.S. certified or
registered mail, postage prepaid, to the parties at the following addresses:
If to the Village: Village Administrator
Village of Oswego
100 Parkers Mill
Oswego, Illinois 60543
With a copy to: David Silverman
Mahoney, Silverman and Cross
822 Infantry Drive, Suite 100
Joliet, Illinois 60435
If to the City: City Administrator
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
With a copy to : Kathleen Field Orr
Kathleen Field Orr & Associates
53 West Jackson Blvd., Suite 964
Chicago, Illinois 60604
Either party may change the address for notices to such party by giving written notice to the other party.
Notice given by personal service shall be effective upon the dated delivered notice, if delivered or the date
of attempted delivery, if refused. Notice given by mail shall be effective on the third business day
following the posting.
Entire Agreement
This Agreement contains the entire understanding of the parties with respect to the subject matter hereof
and all prior or contemporaneous agreements, understandings, representations and statements, oral or
Exhibit A
Page 6 of 6
written, and merged herein. This Agreement may be modified only by written instrument executed by the
parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers on the above date at Yorkville, Illinois.
Village of Oswego, Kendall and Will
Counties, Illinois, a municipal corporation
By: ___________________________________
Village President
Attest:
_____________________________
Village Clerk
United City of Yorkville, Kendall County,
Illinois, a municipal corporation
By: __________________________________
Mayor
Attest:
_______________________________
City Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes #1
Tracking Number
Minutes of the Regular City Council – November 14, 2017
City Council – December 12, 2017
Majority
Approval
Approval of Minutes
Beth Warren City Clerk
Name Department
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, NOVEMBER 14, 2017
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Plocher Absent
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Hernandez Present
Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Deputy Chief of Police
Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson,
Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans, Assistant
City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Employee Appreciation of Service
Mayor Golinski stated he will be giving some employee appreciation awards tonight for some employees
dedicated years of service to the City. Mayor Golinski invited Dave Brown and his immediate department
head up first. Public Works Director Dhuse gave background of Mr. Brown's employment. He praised
Mr. Brown for his excellent work ethic. Public Works Director Dhuse thanked Mr. Brown personally and
stated he hopes Mr. Brown has a long career in Yorkville. Mayor Golinski presented Mr. Brown with a
token of the City's appreciation.
Mayor Golinski called Officer Ketchmark up to the front. Information was given on his employment and
his contributions to the City. He was congratulated on his ten years of service. Mayor Golinski presented
Officer Ketchmark with a plaque.
Mayor Golinski called Officer Johnson up to the front. Information was given on his employment and his
contributions to the City. He was congratulated on his fifteen years of service.
MetroNet Introduction
Mayor Golinski called the representative, Kathy Scheller, from MetroNet up to the front. She gave a
power point presentation on the overview of MetroNet so the Council can get to understand how
MetroNet works. Kathy Scheller also was going to give an update of some of MetroNet's work in the
area. She started out with the visionary statement. Alderman Frieders shared his excitement with the
Council.
PUBLIC HEARINGS
1. Dave and Debbie Coffman, petitioner, have filed an application with the United City of
Yorkville, Kendall County, Illinois, requesting annexation pursuant to an annexation agreement
of a tract of property into the City’s municipal boundary. The tract of property is generally
located south of U.S. Route 34, west of McHugh Road. A total of one parcel is proposed to be
annexed pursuant to the annexation agreement: 9290 US Route 34 (Veterans Highway).
2. Tax Levy
Please, see attached report of proceedings by the Court Reporter for the public hearing.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
None.
DRAFT
The Minutes of the Regular Meeting of the City Council – November 14, 2017 – Page 2 of 4
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council – October 10, 2017
2. Minutes of the Special City Council – October 14, 2017
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
October 10, 2017 and the minutes of the special City Council meeting of October 14, 2017 as presented.
So moved by Alderman Funkhouser; seconded by Alderman Frieders.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were $1,394,376.07.
REPORTS
MAYOR’S REPORT
City Liability Insurance and Workman’s Comp Insurance Renewal
(CC 2017-52 2017)
Mayor Golinski entertained a motion to authorize entering into a one year insurance agreement with the
American Alternative Insurance corporation (Glatfelter) for property/ casualty insurance in an amount not
to exceed $164,413; to authorize entering into a one year insurance agreement with the Illinois Public
Risk Fund for worker's compensation insurance in an amount not to exceed $168,809; and, to authorize
entering into a one year brokerage agreement with Mesirow Insurance Services in an amount not to
exceed $19,000. So moved by Alderman Tarulis; seconded by Alderman Frieders.
Alderman Frieders had a couple questions, and City Administrator Olson answered them.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser-aye, Milschewski-aye, Hernandez-aye,
Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye
Riverfront Parking Lot – Preparation Work – S & K Proposal
(CC 2017-53)
Mayor Golinski entertained a motion to approve a proposal from S & K Excavation and Trucking to
perform preparation work on the east Riverfront Park parking lot in an amount not to exceed $38,550 and
authorize the Mayor to execute. So moved by Alderman Colosimo; seconded by Alderman Milschewski.
Alderman Koch and Director of Parks and Recreation Evans discussed this issue. Alderman Frieders,
Alderman Funkhouser, Alderman Colosimo, and City Administrator Olson discussed this issue. The
issues that were discussed were the details of the project, the bid process, the impact on the City budget,
and the outside engineering costs.
Motion approved by a roll call vote. Ayes-7 Nays-0
Milschewski-aye, Hernandez-aye, Koch-aye,
Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2017-55 Approving Fourth Amendment to the Redevelopment Agreement for the
Downtown Yorkville Redevelopment Project Area (Imperial Investments, LLC)
(EDC 2017-70)
Alderman Koch made a motion to approve an ordinance approving the fourth amendment to the
redevelopment agreement for the downtown Yorkville redevelopment project area (Imperial Investments,
LLC) and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Alderman Frieders is excited for the potential in the downtown area. There was discussions about the use
of TIF funds. The overall consensus of the Council was positive.
Motion approved by a roll call vote. Ayes-7 Nays-0
Hernandez-aye, Koch-aye, Frieders-aye, Tarulis-aye,
Colosimo-aye, Funkhouser-aye, Milschewski-aye
Resolution 2017-32 to Induce the Redevelopment of Certain Property Within the Yorkville
Downtown Tax Increment Redevelopment Project Area (301 South Bridge Street)
(EDC 2017-71)
The Minutes of the Regular Meeting of the City Council – November 14, 2017 – Page 3 of 4
Alderman Koch made a motion to approve a resolution to induce the redevelopment of certain property
within the Yorkville downtown tax increment Redevelopment project area (301 South Bridge Street);
seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye,
Funkhouser-aye, Milschewski-aye, Hernandez-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK’S REPORT
No report.
COMMUNITY & LIAISON REPORT
Library
Alderman Milschewski mentioned about getting an intergovernmental agreement so children that didn't
live in Yorkville could get a library card. There was discussion among City Administrator Olson, Mayor
Golinski, and Alderman Milschewski about this issue.
YPAC
Alderman Colosimo told about the YPAC Little Mermaid production. He gave all information needed to
attend.
Winter Wonderland
Alderman Frieders mentioned tree lighting, parade, and fireworks. Director of Parks and Recreation
Evans clarified that from 11:00 to 3:00 at Circle Center is the Winter wonderland event.
Tree lighting And Fireworks On The Riverfront
Director of Parks and Recreation Evans went on to state that at 5:30 on the Riverfront is the tree lighting
and fireworks.
Chili Chase
Alderman Frieders stated that on Sunday morning there is the Chili Chase Run which takes place at the
American Legion.
Kendall County Solid Waste Plan update
Alderman Frieders just came from the Kendall County Solid Waste Plan update. The night he was elected
he volunteered to be part of this board. Alderman Frieders thinks he has shared his appreciation for where
poop goes and garbage goes. He took a tour of the YBSD. He recently got to see the Fox Metro
expansion. Alderman Frieders is a big fan of poop and where it goes. He discussed waste and the
recycling of waste. He stated that on a local note, Crusade Burger Bar is the only restaurant in Downtown
Yorkville, with the exception of Smokey's, who received a certificate of recognition and appreciation for
recycling. He thanked the press for publishing that fact. Alderman Frieders called Director of Parks and
Recreation Evans to the front. Alderman Frieders stated that Director of Parks and Recreation Evans did
not know that one of his employees was recognized with a certificate of appreciation for the Beecher
concession stand's efforts to recycle in its Kendall County food establishment. Director of Parks and
Recreation Evans stated this was the high school kids deal and the high school kids deserve the credit.
AACVB
Alderman Funkhouser discussed that the AACVB's board amended the budget. Alderman Funkhouser
explained the circumstances around it.
The Minutes of the Regular Meeting of the City Council – November 14, 2017 – Page 4 of 4
STAFF REPORT
Bristol Bay Park Easement Agreement Update
(CC 2017-49)
City Administrator Olson discussed this and stated there was a scriveners error in this agreement that was
previously approved by City Council. He wanted there to be a public acknowledgement of it. City
Administrator Olson stated if the Council has any issues with this, to please let him know.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
Mayor Golinski entertained a motion to go into Executive Session for the purpose of
1. For litigation, when an action against, affecting, or on behalf of the particular public body has
been filed and is pending before a court or administrative tribunal, or when the public body finds
that an action is probable or imminent, in which case the basis for the finding shall be recorded
and entered into the minutes of the closed meeting.
2. For collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees.
So moved by Alderman Colosimo; seconded by Alderman Hernandez.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye, Milschewski-aye, Colosimo-aye,
Hernandez-aye, Koch-aye, Funkhouser-aye, Frieders-aye
The City Council entered Executive Session at 8:26 p.m.
The City Council returned to regular session at 8:56 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:57 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
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6 UNITED CITY OF YORKVILLE
7 KENDALL COUNTY, ILLINOIS
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9 CITY COUNCIL MEETING
10 PUBLIC HEARING
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14 800 Game Farm Road
15 Yorkville, Illinois
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18 Tuesday, November 14 , 2017
19 7 : 00 p .m.
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1 PRESENT :
2 Mr . Gary Golinski, Mayor;
3 Mr . Carlo Colosimo, Alderman;
4 Mr . Ken Koch, Alderman;
5 Ms . Jackie Milschewski, Alderman;
6 Mr . Chris Funkhouser, Alderman;
7 Mr . Joel Frieders, Alderman;
8 Mr . Alex Hernandez, Alderman;
9 Mr . Seaver Tarulis , Alderman .
10
11 ALSO PRESENT :
12 Ms . Beth Warren, City Clerk,
13 Ms . Kathleen Field-Orr, City Attorney .
14 Ms . Krysti Barksdale-Noble, Community
15 Development Director .
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1 WHEREUPON, the following
2 proceedings were had in
3 public hearing : )
4 MAYOR GOLINSKI : Next we will go into
5 public hearing . So we will go into public
6 hearing for Dave and Debbie Coffman, petitioners ,
7 have filed an application with the United City of
8 Yorkville, Kendall County, Illinois, requesting
9 annexation pursuant to an annexation agreement of
10 a tract of property into the City' s municipal
11 boundary .
12 The tract of property is generally
13 located south of U . S . Route 34 , west of McHugh
14 Road. A total of one parcel is proposed to be
15 annexed pursuant to the annexation agreement :
16 9298 U . S . Route 34 , Veteran ' s Highway.
17 So is there anyone from the public
18 who would like to comment on this? Please step
19 up, sir, and state your name for the record after
20 you sign in .
21 RYAN SWANSON,
22 spoke from the podium as follows :
23 MR. SWANSON : Thank you, Your Honor,
24 Councilmen. My name is Ryan Swanson . I am with
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1 ARC Design Resources . We are consultants for the
2 Casey' s Retail Company. I am here tonight on
3 behalf of Dave and Debbie Coffman as well as
4 Casey' s .
5 This component is really an integral
6 part of the Casey ' s development . This annexation
7 of the Coffman parcel is really required from
8 that, and from the Coffman side they really want
9 to continue to operate their facility as they do
10 today, is what they' re asking for .
11 Just by way of detail -- and I will
12 be pretty brief -- really what precipitated this
13 communication discussion with the Coffmans,
14 which started months ago, was the proximity of a
15 well .
16 Their current well is literally
17 right here, almost on the property line, which
18 creates issues for the proximity of Casey ' s
19 underground storage tanks as well as the pumps
20 located here, tanks and pumps .
21 So really what we look to do is get
22 them off of that well and put them on public
23 water and ultimately public sewer, so Casey ' s
24 will be constructing that for them as part of
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1 their project, and ultimately annexation into the
2 City of Yorkville with both parcels, ultimately
3 coming together as one project, so with that,
4 obviously we support this, Casey ' s supports it,
5 Dave and Debbie Coffman support it, as well as
6 the annexation agreement, they are currently
7 reviewing that, but the relief items essentially
8 just let them operate as they do today with their
9 current facility setbacks, things like that .
10 MAYOR GOLINSKI : Thank you, Mr . Swanson .
11 MR. SWANSON : Thank you .
12 MAYOR GOLINSKI : Is there anyone else
13 from the public that would like to comment on
14 this?
15 No response . )
16 MAYOR GOLINSKI : Any questions or
17 comments from the Council?
18 No response . )
19 MAYOR GOLINSKI : Hearing none, we will
20 close the public hearing .
21 Next we have a public hearing for
22 the tax levy . Bart, I believe you have some
23 slides or information you would like to share
24 with us .
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1 BART OLSON,
2 spoke from the podium as follows :
3 MR. OLSON : Okay. So we have our
4 state-mandated property tax levy public hearing,
5 and this year, depending on our actual policy
6 choices, this might not have been state mandated,
7 but we ' ve been adhering to the practice each year
8 for the past several years even if it ' s not
9 required, so two main policy questions for the
10 City Council for this year .
11 So we had our property tax rollback
12 that we have communicated for a number of years,
13 since about 2012 , and so this is the first year
14 where we had not communicated a property tax
15 decrease or a flat rate from year-to-year, so
16 this is the first non-communicated year that we
17 had the decision to decide whether we want to
18increase property taxes to capture new
19 construction, which is about $10 million in new
20 EAV, and it ' s worth about $65, 000 in property
21 taxes, and inflation, which is 2 . 1 percent this
22 year, which is about another $ 65, 000 of total
23 property taxes, so in general the City Council
24 could choose to raise property taxes about
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1 130, 000 is what we ' re thinking .
2 And then the second component is
3 whether we want to continue to cap the library
4 levy, as we did last year for the first year in
5 many years, but we ' ll get into that here in a
6 little bit .
7 So this is how we published it, and
8 so you ' ve got the separate City levy and library
9 levies . You know, we always publish with a
10 higher dollar amount on the City side than we
11 expect to get, and that ' s so we can have a
12 conversation at a later date about lowering it
13 and actually choosing a value without having to
14 redo the public hearing .
15 So right now we had shown in the
16 public hearing notice about a 3 . 3 million dollar
17 operation cap for the City and $ 672 , 000 for the
18 library, and so that ' s a growth of about $27 , 000,
19 which would be reflected in a property tax cap,
20 so then we ' ve got our uncapped, non-abated
21 property taxes here at zero for the City and then
22 the bond for the building there, so you ' ve got
23 three exhibits labeled within the City Council
24 packet .
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1 So one is just the public hearing;
2 so we estimate a lot of property taxes and then
3 we can back those down at a later date . So let ' s
4 discard that for now, unless if the offer -- the
5 policy decision by the City Council is to levy
6 for more than we think that we can get, so that
7 we capture every dollar under the property tax
8 cap .
9 So Exhibit B is if you were to levy
10 all the increment related to new construction,
11 about $65, 000, and for inflation, another
12 65, 000, you would see an increase from last year
13 about 4 . 17 percent on your property tax city line
14 item for $130, 000, which is what I had
15 referenced.
16 That same percentage would apply for
17 the library, so that would be gross of about
18 50, 000 for them, too, so that ' s assuming again
19 new construction and inflation for both levies .
20 So Exhibit C is the actual City
21 Staff recommendation, so we recognized that to go
22 from property tax decreases in many years to flat
23 last year to a large increase or a maximum
24 allowed under the law might be a little bit
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1 difficult to communicate publicly, so our initial
2 recommendation was to only capture the new
3 construction dollar amount and not the inflation,
4 so theoretically we have $10 million of new EAV
5 coming online to the City; if you only ask for
6 65 , 000 over what you got last year, nobody' s
7 property taxes in the City for the City property
8 tax levy should go up .
9 If you have a larger piece of the
10 pie because your home went up 40 percent and your
11 neighbors didn ' t, then you obviously pay a little
12 bit more, but everything else being equal, just
13 applying for new construction, property taxes
14 should not go up . So in that scenario, if you
15 were to give the library what they had asked for,
16 that ' s a 4 . 17 percent increase, or about $58 , 000 .
17 Is that number right? It doesn ' t
18 sound right . Didn ' t we say it was 27? We ' ll get
19 back to that in a second . Our top people are
20 checking on it .
21 MR. FREDRICKSON : It is 27 .
22 MR. OLSON : It is 27, okay.
23 ALDERMAN COLOSIMO: Yeah, Because in the
24 second slide, it had both of them going up four
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1 percent .
2 MR. OLSON : Yeah .
3 ALDERMAN COLOSIMO: In the second slide
4 it still had the library going up four, so this
5 would be half of that .
6 MR. OLSON : That should read 27 . That
7 was just an error on my part for not catching
8 that . So that ' s $27 , 000 . The percentage is
9 correct, right, Rob?
10 MR. FREDRICKSON : In total, yes .
11 MR. OLSON : Yes .
12 MR. FREDRICKSON : Should read 27, yes .
13 MR. OLSON : That should read 27 .
14 So getting into the library
15 discussion, so again, they set their own levy by
16 law, so they say we ' re going to levy $800, 000 or
17 whatever it ends up being. We take that and we
18 apply it in our tax ordinance . We cannot change
19 the dollar amount that they levied.
20 What we can do is apply the property
21 tax cap equally to that like you did last year,
22 so if they levied $645, 000 last year, they ' re
23 allowed to collect new construction and inflation
24 just like we do, so that would equal
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1 4 . 17 percent, or about $27 , 000, is what it should
2 have shown on those other slides .
3 So the maximum rate under law if you
4 were to combine those two property tax cap
5 calculations together, as we did every year
6 leading up to last year, is 15 cents per hundred
7 dollars EAV.
8 As your EAV goes up city-wide
9 through normal growth of property taxes , that
10 maximum tax rate does not change for them, so in
11 past years you saw 30, 40, 50 percent increases
12 in library property taxes to the detriment of the
13 city property taxes, which is why we started to
14 levy separately last year, so they were subject
15 to no property tax cap last year, and, again, the
16 recommendation is to continue to do -- continuing
17 to do that in the future, so -- but as we get
18 into our new slides here, I labeled it with this
19 nice, new yellow star, so this is not in your
20 packet .
21 So last night at the board meeting,
22 the library requested a maximum levy of 15 cents
23 per $100 EAV, so they didn ' t necessarily give us
24 a dollar amount, they gave us a rate, which we ' ve
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1 done that in the past, but you ' re not really
2 supposed to do, so but that translates to an
3 estimate of $743, 000 in total property tax levy,
4 which is a 15 percent increase over what they got
5 last year, for about $97 , 000, more than last year
6 as well, so we didn ' t actually draft it up
7 because I wanted to see what everybody ' s at least
8 feedback was before we take this to a future
9 meeting and vote on it, but if you look at
10 Exhibit A, B and C, Exhibit D, a fourth option,
11 would be if you ' re okay with the City Council
12 only collecting $ 65, 000 in new construction from
13 last year to this year -- so not foregoing that
14 inflation factor of $65, 000 -- there is
15 theoretically a scenario where you could combine
16 levies and actually give them 15 cents per $100
17 EAV.
18 We would lose six grand, I mean, as
19 a result of it, but they would gain $97 , 000 from
20 last year to the next year, so it is legally
21 possible for you to do that .
22 So if you look at Exhibit, A, B and
23 C in the packet, okay, they ' re all calculated as
24 separate property tax levies between the City and
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1 the library, so if you just say we ' re going to
2 endorse Exhibit A, Exhibit B, Exhibit C with no
3 changes, what ' s going to happen is the tax levy
4 ordinance is going to say the library requests
5 743, 000, but we ' re going to apply the limiting
6 rate to them separately, which means functionally
7 they' re only going to get $ 672 , 000, so but it
8 won ' t change the actual numbers that they had
9 communicated to us .
10 So again, so Exhibit D, the City
11 would only collect a partial increment on new
12 construction and the library would capture all of
13 their new construction, all of their inflation
14 and all of our inflation because we ' re
15 calculating them together, so you ' d be giving
16 them, you know, a portion under our tax cap if
17 you wanted to do that .
18 So in that scenario like I said we
19 would lose about $6, 000 and the library property
20 tax line item would increase 15 percent to
21 97 , 000 .
22 So there are two main policy
23 questions for you to think about tonight that I
24 would appreciate some feedback because I know the
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1 Library Board has been asking and they probably
2 just don ' t want to hear from me, they want to
3 hear it from everybody else, but you don' t have
4 to make a decision tonight, is one, does the City
5 Council want to levy the maximum amount under tax
6 cap law or do they want to forego a portion for
7 inflation, which was the Staff recommendation,
8 and, if so, if you want to forego a portion, do
9 you want to give the library your portion of the
10 inflation to allow them to levy 15 percent or
11 not .
12 So if the answer is we ' re going to
13 levy the City as much as possible under the
14 property tax cap, they -- there is not a scenario
15 where you can give them 15 cents per $100 EAV and
16 not have the City actually end up losing money.
17 So the two questions : Do you want
18 to levy the maximum amount under City law or
19 less, and if you want to levy less, do you want
20 to allow the library to capture your amount, so
21 those are the two things that I would appreciate
22 your feedback on at this meeting .
23 So moving on, just some general tax
24 facts : It is notable that the police pension
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1 contribution actually decreased from last year
2 from the previous year . This is the line item
3 within your property tax levy that had been
4increasing 15, 20 percent year over year in the
5 future that we were worried about having to do,
6 so they had a good year, they invested very well,
7 and so our actual contribution went down, which
8 is huge because then that allows us to continue
9 to levy for things that pay for other police
10 things .
11 And again, just the average EAV
12 increase city-wide is 8 . 53 percent, so if you
13 look at your individual assessment, if it ' s
14 higher than that, your property tax is probably
15 what we ' re going to do, and if it ' s down, just on
16 your city property tax line item, it should go
17 down, too, so it ' s all relative to what your
18 neighbors pay.
19 Again, we are only 6 . 3 percent of
20 your tax bill, so that does not include the
21 library, and this is the second year in a row of
22 not abating any property taxes, so those
23 abatement ordinances are actually in front of
24 Admin next Wednesday, so again, this is a
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1 communication strategy that we ' ve had for a few
2 years, and so this is the first year, fiscal
3 year ' 19, so next fiscal year, where we did not
4 communicate about anything, so this is what we ' ve
5 got in here equal to new construction for a
6 two-percent increase, so this is a public
7 hearing. You ' ve got two meetings to discuss
8 this . It has to be filed with the County by the
9 last Tuesday of the month or of the calendar
10 year .
11 We do not have a meeting on
12 December 26th, so if we take two meetings to
13 discuss it, we ' d have to call a special meeting
14 before December 22nd to do so .
15 So members of the Library Board are
16 not here, I know they discussed this at their
17 board meeting last night, I talked to Alisa this
18 morning about it, she said that they were
19 interested in it, so they are aware of the
20 conversation, and aware of the tax rate . And
21 then my current information .
22 MAYOR GOLINSKI : Okay . It ' s open for
23 discussion. Anybody . Yes, sir .
24 ALDERMAN FUNKHOUSER : I don ' t think I
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1 mentioned this, Option C, I think going after the
2 new construction but not the inflationary costs,
3 I think that ' s where I would like to be . I think
4 that ' s a fair increase .
5 So on the -- that ' s the first
6 question, which one .
7 Second question being do we give a
8 little of our inflation costs to the library, I
9 say no . I say keep them at the -- keep them the
10 same way we did last year . I don ' t think that
11 15-percent increase for them is justifiable .
12 MAYOR GOLINSKI : Yes, sir .
13 ALDERMAN COLOSIMO: Yeah, I agree . The
14 new construction is what we came up with because
15 that ' s actually new properties that were not
16 existing last year, so if your house has not
17 increased in value from last year to this year,
18 your individual property tax should not go up, it
19 should remain the same, so even though the number
20 went up just because we have more houses, that ' s
21 a good thing . That ' s the whole point of us
22 getting the bills program underway and getting
23 the rooftops in, was to get those new houses
24 built .
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1 Now we ' ve got them, great . That
2 allows us to get a little more recapture . I do
3 not want to increase for inflation, that ' s just
4 another way for us to take more money, and we ' re
5 trying to keep a line on our taxes, so I agree on
6 that .
7 And with the library, I agree, too .
8 I mean, if we ' re going to take for inflation, the
9 residents don ' t distinguish between the library
10 and the city . If we tell them we ' re taking more
11 money, we ' re taking more money; it doesn ' t matter
12 where it goes to the average taxpayer .
13 So we have to work within our own
14 restraints as far as how much money we get in on
15 our budget, and so does the library, so I would
16 not support allowing them to pay for inflation,
17 taking our -- whatever we would get for inflation
18 into their budget, so they will have to work
19 under the 0 . 15 and nothing more than that .
20 MAYOR GOLINSKI : Yes, sir .
21 ALDERMAN FRIEDERS : Rather than harping
22 on this, I will agree with both of these . That ' s
23 exactly what I was going to say, but probably a
24 little bit more eloquently .
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1 ALDERMAN KOCH : I 'm the same way.
2 MAYOR GOLINSKI : Okay . Receiving a
3 thumbs up, I ' d like that in the record, please .
4 MR. OLSON : And just for the record, I
5 know the Library Board has been talking a lot
6 about their increased costs and they have
7 maintenance issues and we ' ve been trying to work
8 on that with them the past couple weeks, so we
9would expect an intergovernmental agreement to
10 come in front of everybody in the next month or
11 so that would then itemize those issues and kind
12 of talk about, you know, what their needs are so
13 that we can kind of plug them into a capital
14 basis similar to how we do with every other
15 department of the City.
16 MAYOR GOLINSKI : Yes, ma ' am.
17 ALDERMAN MILSCHEWSKI : I was going to
18 say I was there last night . Something else that
19 came up was that they would like to go -- they
20 did some research, the president did, that there
21 is four referendums that they can go to next
22 year, one being a referendum --
23 MAYOR GOLINSKI : Hold on, Jackie . Would
24 this be better for the other then since we are in
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1 public hearing for the tax levy, or it don ' t
2 matter?
3 ALDERMAN MILSCHEWSKI : I don ' t know
4 because it kind of -- the one referendum would be
5 to ask for a levy increase that they could use
6 just for building maintenance, and I wrote down
7 it ' s a 0 . 9 --
8 MS . ORR: No, it ' s 0 . 02 .
9 ALDERMAN MILSCHEWSKI : All right . I get
10a little dyslexic . So that was one . And then
11 there was another referendum that is a fund
12 replenishment levy.
13 MS . ORR: It ' s a working cash fund
14 referendum.
15 ALDERMAN COLOSIMO: For maintenance .
16 MS . ORR: Now, it ' s a working cash fund,
17 and the issue is that it is a levy that can be
18 had for four years, but there is a payback
19 provision, so it would just be a temporary fix .
20 The 0 . 02 percent I believe is two years . I ' d
21 have to go back to my statute to know.
22 ALDERMAN MILSCHEWSKI : So they didn ' t
23 mention any --
24 MS . ORR: I think there is a time, and
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1 if I 'm wrong on that, but it is 0 . 02 , but that ' s
2 subject to a backdoor referendum.
3 ALDERMAN MILSCHEWSKI : Then there is
4 another levy that would help them with their IMRF
5 and Social Security .
6 MS . ORR: I don ' t know about that at
7 all .
8 ALDERMAN MILSCHEWSKI : Yeah, I might
9 have it down wrong, I have 7 . 65 . And then the
10 fourth, which they said was another referendum
11 that would help them for the insurance for the
12 building, but they' re under our insurance, so
13 that didn ' t matter, so they ' re going to be
14 discussing this next time, so this -- like the
15 next election season, they would be talking about
16 going for the referendum.
17 MR. OLSON : Yeah, I haven ' t researched
18 the timeline deadlines that would be required for
19 that . The initial request came from the Board
20 president this year and that they weren ' t
21 required to do a referendum.
22 The City attorney talked to the
23 Library attorney and determined that it was a
24 front door referendum required, which is going
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1 through the City Council ' s authority, and so I
2 think they are going to be discussing in the near
3 future, like, you know, which election should
4 they do, and how do they come to us and request
5 that .
6 MS . ORR : The real issue, though, and as
7 Bart said, I discussed it with their Library
8attorney, who is extraordinarily knowledgeable,
9 that ' s all he does, are libraries throughout the
10 state, that even with these increases, even with
11 the permission, it would still all be under the
12 tax cap, and so to go through those efforts when
13 all you can do is raise it with the tax cap
14 brings it right back face front to the discussion
15 that we just had, and he is available to us to
16 explain it further, so -- it ' s a nice thought,
17 but --
18 ALDERMAN COLOSIMO: I think the real
19 issue is the Library Board thinking they' re going
20 to go to referendum to the residents of Yorkville
21 asking for a tax increase and they ' re going to
22 get it . That ' s the real issue .
23 ALDERMAN MILSCHEWSKI : That was brought
24 up .
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1 ALDERMAN COLOSIMO: I get it, it ' s
2 within their statutory authority to do it, but,
3 you know, I --
4 MS . ORR: They have to come to us and we
5 would put the referendum on --
6 ALDERMAN COLOSIMO: It would be on the
7 ballot, be interesting to see what happens , but,
8 yeah, it ' s not going to happen .
9 ALDERMAN KOCH : So basically if they
10 decide to go for a referendum, we ' re kind of on
11 the hook for that referendum, too, I mean, if
12 we ' re saying that we ' re doing it for them or is
13 that how that would --
14 MS . ORR : We would pass the ordinance or
15 the resolution that would put it on the ballot .
16 That ' s my understanding .
17 MR. OLSON : You would have the
18 discretion to do so . You would not be mandated
19 to do it .
20 MS . ORR: Correct . Correct . But to do
21 it and still be under the tax cap is an
22 interesting concept . What ' s the point? I really
23 don ' t know.
24 MAYOR GOLINSKI : Yes, sir .
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1 ALDERMAN FRIEDERS : Like wow. When the
2 question was posed to me earlier this afternoon,
3 like my simple answer was no . When I was in high
4 school, I always wanted to have like the newest
5 of everything, and my dad had me write out on a
6 little spreadsheet like what ' s all the money
7 coming in and what ' s all the money going out .
8 At the end of the day, do you have
9 enough money to buy what it is that you want? If
10 the answer is no, cut something . If the answer
11 is still no, cut something else . If you can ' t do
12 anything, don ' t spend the money.
13 So every time that we ' ve kind of had
14 a conversation with the library, either in the
15 room or directly towards the library, it ' s been
16 like let ' s work together .
17 I thought Tim' s idea originally had
18 merit because you don ' t got to spend 80 grand a
19 year on somebody you might not need full-time .
20 Also, there ' s a lot of people that
21 work there, so maybe there is a way to overlap
22 people, you know, shifts and all that stuff, I ' m
23 not the person who runs operations for the
24 library, but all of these conversations almost in
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1 my opinion seem like Yorkville is the parents and
2 the library is somehow this teenage son who wants
31 the extra expensive iPhone X, and we ' re going
4well, if you want to do that, you need to make
5 more money.
6 Well, the only way to make more
7 money is to use daddy ' s bank account to ask for
8 more taxes, which still aren ' t enough under the
9cap to make them whole for the 97 grand. Am I --
10 You are giving me a look like I ' m not dumb .
11 ALDERMAN COLOSIMO: No, you ' re spot on.
12 ALDERMAN FRIEDERS : So from my
13 perspective, had they been here and had they
14 submitted this October 26th, which I think was
15 the deadline to discuss this, maybe we would be
16 having a meeting where we are both kind of
17 talking at the same level, but right now it seems
18 like we ' re passing notes in class and we ' re
19 trying to figure out what the other really wants,
20 and I get it, you need more money to meet what
21 you ' ve currently got, but if you always do what
22 you ' ve always done, you ' ll always get what you' ve
23 always got, so in my opinion, trim some people,
24 get some volunteers to work on Sundays . My kids
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1 need study time .
2 I mean, there ' s ways that we can be
3 creative with this, and I think we ' ve already
4 kind of thrown a couple cool ideas their way, and
5 this idea that we are either -- like we want to
6 like take something that ' s theirs, there is no
7 theirs . It ' s Yorkville . I pay taxes here .
8 That ' s my building, this is my building, this is
9 my old kitchen cabinet .
10 It just seems like we ' re fighting
11 about something when we ' re on the same team.
12 Come sit . I will sit with you in there and let ' s
13 talk about what you ' re spending money on that you
14 shouldn' t be spending money on or that we can
15 help with.
16 That ' s why I 'm like why are we
17 having this conversation right now? It seems
18 like a very strange method in which to keep doing
19 what you ' re already doing when I think Yorkville
20 tightened its belt .
21 I mean, you had a room full of
22 people there in ' 06 that weren ' t there in ' 07 and
23 they ' re still providing services . We didn ' t lose
24 any plow drivers . Mr . Brown is an excellent
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27
1 example . We made things work. We tightened our
2 belt .
3 How come we ' re the only ones that
4 have to tighten our belt? I mean, we ' re the ones
5 who constantly get slammed about not having
6 enough money to fix roads . Okay, we ' re working
7 on it . We are finding new and creative ways of
8doing it .
9 Why are we the only ones that have
10 to adjust their operating budget? We are the
11 only ones that are required : Police, Public
12 Works, Parks and Rec, City Hall .
13 But the library, by all means, do
14 what you gotta do . And this is by no means me
15 slamming the Library. I love it just as much as
16 the next guy. Hey, I just made three books in
17 two years, I love the place, but this is a little
18 ridiculous .
19 So I should have just done this : C.
20 Option C . Sorry for getting out of hand there .
21 Man .
22 MAYOR GOLINSKI : Who wants to try and
23 top that?
24 ALDERMAN KOCH : Gary.
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28
1 MAYOR GOLINSKI : No, I am all for that .
2 I like Option C as well . I think you got a
3 pretty clear direction.
4 MR. OLSON : Yes .
5 MAYOR GOLINSKI : Anything else for the
6 public hearing?
7 No response . )
8 MAYOR GOLINSKI : We will close the
9 public hearing . Thank you .
10 Which were all the
11 proceedings had in the
12 public hearing portion
13 of the meeting . )
14 000---
15
16
17
18
19
20
21
22
23
24
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29
1 STATE OF ILLINOIS )
SS .
2 COUNTY OF LASALLE )
3 I, Christine M. Vitosh, a Certified Shorthand
4 Reporter, do hereby certify that I transcribed
5 the proceedings had at the pubic hearing and that
6 the foregoing, Pages 1 through 29, inclusive, is
7 a true, correct and complete computer-generated
8 transcript of the proceedings had at the time and
9 place aforesaid.
10 I further certify that my certificate annexed
11 hereto applies to the original transcript and
12 copies thereof, signed and certified under my
13 hand only. I assume no responsibility for the
14 accuracy of any reproduced copies not made under
15 my control or direction .
16 As certification thereof, I have hereunto set
17 my hand this 4th day of December, A. D. , 2017 .
18
19
20 Christine M. Vitosh, CSR
Illinois CSR No . 084-002883
21
22
23
24
Vitosh Deporting Service
815. 993 .2832 cros.vitosh@gmail.com
30
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Vitosh Deporting Service
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32
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MS[s]-20:8,20:13,
21:17,23:17,28:4
10:1,11:1,11:11,
10:22,11:6,11:14, 20:16,20:24,21:6, 12:4,13:20,14:10,
Vitosh Reporting Service
815. 993 . 2832 cros.vitosh@gmail. com
33
15:4,15:12,15:19, 3:17,4:22,4:23, 20:12 services[11-26:23 18:16
16:6,20:20 5:13,5:20,5:21,6:4, Reporter[1]-29:4 set[2]-10:15,29:16 supports[1]-5:4
percentage[2]-8:16, 7:14,7:16,8:1,16:6, reproduced[1]- setbacks[1]-5:9 supposed[1]-12:2
10:8 20:1,28:6,28:9, 29:14 several[1]-6:8 SWANSON[3]-3:21,
permission[1]-22:11 28:12 request[2]-21:19, sewer[1]-4:23 3:23,5:11
person[1]-24:23 publicly[1]-9:1 22:4 share[11-5:23 Swanson[2]-3:24,
perspective[1]- Publish[1]-7:9 requested[1]-11:22 shifts[1]-24:22 5:10
25:13 published[1]-7:7 requesting[1]-3:8 Shorthand[1]-29:3
petitioners[1]-3:6 pumps[2]-4:19,4:20 requests[1]-13:4 shown[2]-7:15,11:2 T
pie[1]-9:10 pursuant[2]-3:9,required[s]-4:7,6:9, side[2]-4:8,7:10
piece[1]-9:9 3:15 21:18,21:21,21:24, sign[1]-3:20
tanks[2]-4:19,4:20
place[2]-27:17,29:9 Put[31-4:22,23:5, 27:11 signed[1]-29:12
Tarulls[11-2:9
plow[1]-26:24 23:15 research 11]-19:20 similar[1]-19:14
tax[33]-5:22,6:4,
plug[1]-19:13 researched[1]-21:17 simple[1]-24:3
6:11,6:14,7:19,8:7,
podium[2]-3:22,6:2 Q residents[21-18:9, sit[21-26:12 8:13,8:22,9:8,
point[2]-17:21, 22:20 six[1]-12:18
23:22 resolution 11]-23:15
10:18,10:21, 11:4,
slammed[]-27:5
questions[a]-5:16, 11:10, 11:15, 12:3,
police[3]-14:24,
6:9,13:23,14:17
Resources[1]-4:1 slamming[1]-27:15 12:24, 13:3,13:16,
15:9,27:11 response[3]-5:15, slide[21-9:24,10:3 13:20, 14:5,14:14,
policy[4]-6:5,6:9, 5:18,28:7 slides[3]-5:23,11:2,
8:5,13:22 R
responsibility[11- 11:18
14:23, 15:3,15:14,
15:16,15:20,16:2
portion[51-13:16, 29:13 Social[1]-21:5 17:18,20:1,22:12,
14:6,14:8,14:9,raise[2]-6:24,22:13 restraints[1]-18:14 son[11-25:2 22:13,22:21,23:21
28:12 rate[s]-6:15,11:3, result[1]-12:19 sorry[1]-27:20 taxes[151-6:18,6:21,
posed[1]-24:2 11:10,11:24,13:6, Retail[1]-4:2 sound[1]-9:18 6:23,6:24,7:21,8:2,
possible[2]-12:21,16:20 reviewing 11]-5:7 south[1]-3:13 9:7,9:13,11:9,
14:13 rather[1]-18:21 ridiculous[1]-27:18 special[1]-16:13 11:12, 11:13,15:22,
practice[11-6:7 read[3]-10:6,10:12, Road[2]-1:14,3:14 spend[2]-24:12, 18:5,25:8,26:7
precipitated[1]-4:12 10:13 roads[1]-27:6 24:18 taxpayer[11-18:12
PRESENT[2]-2:1, real[3]-22:6,22:18, Rob[1]-10:9 spending[21-26:13, team[1]-26:11
2:11 22:22 rollback[1]-6:11 26:14 teenage[1]-25:2
president[21-19:20, really[8]-4:5,4:7,rooftops[1]-17:23 spot[1]-25:11 temporary[1]-20:19
21:20 4:8,4:12,4:21,12:1, room[2]-24:15, spreadsheet[11-24:6 theirs[2]-26:6,26:7
pretty[21-4:12,28:3 23:22,25:19 26:21 SS[1]-29:1 theoretically[2]-9:4,
previous[1]-15:2 Rec[1]-27:12 Route[21-3:13,3:16 Staff[2]-8:21, 14:7 12:15
proceedings[41-3:2, recapture[11-18:2 row[1]-15:21 star[1]-11:19 thereof[21-29:12,
28:11,29:5,29:8 Receiving[1]-19:2 runs[1]-24:23 started[2]-4:14, 29:16
program[11-17:22 recognized[1]-8:21 RYAN[1]-3:21 11:13 thinking[2]-7:1,
project[21-5:1,5:3 recommendation[a]- Ryan[1]-3:24 state[a]-3:19,6:4,22:19
properties[1]-17:15 8:21,9:2, 11:16, 6:6,22:10 three[21-7:23,27:16
property[341-3:10,14:7 STATE[1]-29:1 throughout[1]-22:9
3:12,4:17,6:4,6:11, record[31-3:19, 19:3, state-mandated[1]- thrown[1]-26:4
6:14,6:18,6:20, 19:4 6:4 thumbs[1]-19:3
6:23,6:24,7:19,redo[11-7:14 saw[1]-11:11
statute[1]-20:21
scenario[a1-9:14, tighten[1]-27:4
7:21,8:2,8:7,8:13, referenced[1]-8:15 statutory[1]-23:2 tightened[21-26:20,
8:22,9:7,9:13, referendum[13]-
12:15,13:18,14:14
step[1]-3:18 27:1
10:20, 11:4, 11:9,19:22,20:4,20:11, school[1]-24:4
season[1]-21:15
still[s]-10:4,22:11, Tim's[1]-24:17
11:12,11:13,11:15, 20:14,21:2,21:10, 23:21,24:11,25:8, timeline[1]-21:18
12:3,12:24,13:19, 21:16,21:21,21:24, Seaver ll]-2:9
26:23
14:14,15:3,15:14, 22:20,23:5,23:10, second[6]-7:2,9:19, today[2]-4:10, ,
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15:16,15:22,17:18 23:11 9:24,10:3,15:21, g
strange[1]-26:18 11:5,13:15,24:16
proposed[1]-3:14 referendums[11- 17:7
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stud [[11]]-26:1
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14:
4:2,
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proximity[21-4:14, related[t]-8:10 23:7
4:18 seem[1]-25:1
subject[21-11:14, total[a]-3:14,6:22,
relative[1]-15:17 21:2
pubic[1]-29:5 relief[1]-5:7 separate[2]-7:8, 10:10, 12:3
PUBLIC[1]-1:10 12:24
submitted[1]-25:14 towards[1]-24:15
remain 11]-17:19 Sundays[1]-25:24 tract[2]-3:10,3:12
Public[11-27:11 replenishment[11- separately[21-11:14,
support[3]-5:4,5:5, transcribed[11-29:4
public[18]-3:3,3:5, 13:6
Vitosh Reporting Service
815. 993 .2832 cros.vitosh@gmail. com
34
transcript[21-29:8, weeks[q-19:8
29:11 west[i1-3:13
translates[1]-12:2 WHEREUPON[i]-
trim[1]-25:23 3:1
true[1]-29:7 whole[2]-17:21,25:9
try[1]-27:22 wide[2]-11:8,15:12
trying[31-18:5,19:7, Works[1]-27:12
25:19 worried[q-15:5
Tuesday[2]-1:18, worth[t]-6:20
16:9 wow[i]-24:1
two[1o]-6:9,11:4, write[i]-24:5
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20:20,27:17 y
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6:16,6:22,7:4,8:12,
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ultimately[3]-4:23,10:22, 11:5,11:6,
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21:12,22:11,23:21, 17:17, 19:22,21:20,
25:8,29:12,29:14 24:19
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United p]-3:7 16:2,20:18,20:20,
UNITED[i]-1:6 27:17
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up[17]-3:19,9:8,YORKVILLE[1]-1:6
9:10,9:14,9:24,Yorkville p1-1:15,
10:4,10:17,11:6,3:8,5:2,22:20,25:1,
11:8,12:6,14:16,26:7,26:19
17:14,17:18,17:20,
19:3,19:19,22:24 Z
V zero 11]-7:21
value[21-7:13, 17:17
Veteran's[1]-3:16
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vote[i]-12:9
W
wants[3]-25:2,
25:19,27:22
Warren[1]-2:12
water[1]-4:23
ways[2]-26:2,27:7
Wednesday[11-
15:24
Vitosh Deporting Service
815. 993 .2832 cros.vitosh@gmail. com
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Bills for Payment
Tracking Number
Bills for Payment (Informational): $2,060,617.97
City Council – December 12, 2017
None – Informational
Amy Simmons Finance
Name Department
DATE: 11/30/17
TIME: 14:51:23
ID: AP225000.CBL
CHECK #
900052
VENDOR #
INVOICE #
FNBO FIRST
112517-A.SIMMONS
INVOICE
DATE
NATIONAL BANK
10/31/17
ITEM
UNITED CITY OF YORKVILLE
MANUAL CHECK REGISTER
# DESCRIPTION
CHECK
DATE
OMAHA 11/25/17
01 COMCAST-09/12-11/11 CITY HALL
02 CABLE
03 ADS#SI-470101-9/7/17 SERVICE
04 CALL
OS ADS#182678-INSTALLATION OF
06 RADIO FOR FIRE ALARM MONITOR
07 ADS#158127-0CT-DEC MONITORING
08 ADS#182678-NOV-JAN MONITORING
09 FOR VAN EMMON BLD
10 NEOPOST-NOV-FEB POSTAGE
11 MACHINE LEASE
12 KONICA-9/10-10/9 COPIER CHARGE
13 KONICA-9/10-10/9 COPIER CHARGE
14 KONICA-9/10-10/9 COPIER CHARGE
15 KONICA-9/10-10/9 COPIER CHARGE
16 KONICA-9/10-10/9 COPIER CHARGE
17 KONICA -9 /10-10/9 COPIER CHARGE
18 KONICA-9/10-10/9 COPIER CHARGE
19 KONICA-9/10-10/9 COPIER CHARGE
20 KONICA-9/10-10/9 COPIER CHARGE
21 COMCAST-9/15-10/14 INTERNET
22 COMCAST-9/15-10/14 INTERNET
23 COMCAST-9/15-10/14 INTERNET
24 COMCAST-9/15-10/14 INTERNET
25 COMCAST-9/15-10/14 INTERNET
26 COMCAST-9/15-10/14 INTERNET
27 COMCAST-9/15-10/14 INTERNET
28 COMCAST-9/15-10/14 INTERNET
29 COMCAST-9/15-10/14 INTERNET
30 COMCAST-9/15-10/14 INTERNET
31 COMCAST-9/15-10/14 INTERNET
32 COMCAST-9/15-10/14 INTERNET
33 COMCAST-9/15-10/14 INTERNET
34 COMCAST-9/15-10/14 INTERNET
35 COMCAST-9/15-10/14 INTERNET
36 COMCAST -9/15-10/14 INTERNET
37 COMCAST-9/15-10/14 INTERNET
38 COMCAST-9/15-10/14 INTERNET
39 COMCAST-9/15 -10/14 INTERNET
40 COMCAST-9/15-10/14 INTERNET
41 VERIZON-SEPT 2017 MOBILE PHONE
42 VERIZON -SEPT 2017 MOBILE PHONE
43 VERIZON-SEPT 2017 MOBILE PHONE
44 VERIZON-SEPT 2017 MOBILE PHONE
45 VERIZON-SEPT 2017 MOBILE PHONE
ACCOUNT # ITEM AMT
01-110-54-00-5440 61.26
** COMMENT **
23-216-54-00-5446 2 70 .00
** COMMENT **
23-216-54-00-5446 63 2.5 0
** COMMENT ** 23-216-54-00-5446 511.89
23-216-54-00-5446 135.00
** COMMENT **
01-120-54-00-5485 74.13
** COMMENT **
01-110-54-00-5430 187.81
01-120-54-00-5430 62.60
01-220 -54-00-5430 89.86
01-210 -5 4-00-5430 272.85
01-410-54-00-5462 2.42
51-510-54-00-5462 2.42
52-520-54-00-5430 2.41
79-790 -54-00-5462 31.63
79-795-54-00-5462 31.63
01-110 -54-00 -5440 5.90
01-220-54-00-5440 5.90
01-120-54-00 -5440 3.93
79-790-54-00-5440 5.41
01-210-54-00-5440 25.57
79-795-54-00-5440 5.40
52-520-54-00-5440 2.95
01-410-54-00-5440 •. 92
51-510 -54-00-5440 4.92
79-795-54-00-5440 12.78
01-110-54-00-5440 5.90
01-220 -54-00 -5440 5.90
01-120-54-00-5440 3.93
79-790-54-00-5440 5.41
01-210-54-00-5440 25.57
79-795-54-00-5440 5.40
52-520-54-00-5440 2.95
01-410-54-00-5440 4.92
51-510-54-00-5440 4.92
79-795-54-00-5440 22.26
01-220-54-00 -5 440 27 5.54
01-210-54-00-5440 501.74
79-795-54-00-5440 72.98
51-510 -54-00-5440 333.57
01-410-54-00 -54 40 71.80
Page 1 of 37
DATE: 11/30/17
TIME: 14:51:23
ID: AP22SOOO.CBL
CHECK # VENDOR #
INVOICE #
INVOICE
DATE
ITEM
UNITED CITY OF YORKVILLE
MANUAL CHECK REGISTER
# DESCRIPTION
CHECK
DATE
900052 FNBO FIRST NATIONAL BANK OMAHA 11/25/17
112517-A.SIMMONS 10/31/17
112517-B.BEHRENS 10/31/17
112517-B.OLSEM 10/31/17
112517-B.OLSON 10/31/1 1
112517-D.BEHRENS 10/31/17
112517-D.DEBORD 10/31/17
112517-D.HENNE 10/31/17
46 VERIZON-SEPT 2017 MOBILE PHONE
47 KONICA-8/19-9/18 COPIER CHARGE
48 KONICA-7/5-10/4 COPIER CHARGE
01 AUTO ZONE#849387-ELECTRONIC
02 FLASHER
01 QUILL#1006783-STAMPERS, ADDING
02 MACHINE TAPE, ENVELOPES
03 SOURCE ONE#422197-CASH
04 REGISTER ROLLS
05 KENO PRINT#17 -1003-BUSINESS
06 CARDS FOR KOCH, DHUSE
07 JEWEL-SUPPLIES FOR GOAL
08 SETTING MEETING
09 YORK FLOWER-FUNERAL FLOWERS
10 FOR NANNINGA
11 IML-HANDBOOK
12 QUILL#1346178-BATTERIES, INK
13 QUILL#1501840 -PAPER
01 MIDWEST LEADERSHIP INSTITUTE
02 REGISTRATION-OLSON
03 HILTON-ICMA NATIONAL
04 CONFERENCE LODGING FOR OLSON &
OS WILLRETT
06 ICMA CONFERENCE TAXI TRANSPORT
01 KAR-TECH-TRANSMITTER BATTERY
02 AND CAR CHARGER
01 AMAZON-BINGO CARDS, DAUBERS,
02 BOOKS
03 TARGET -REFRESHMENTS FOR
04 DONUYS WITH THE DIRECTOR
OS AMAZON PRIME MONTHLY
06 MEMBERSHIP
01 HOME DEPO-SCRAPERS, TRAFFIC
ACCOUNT #
52-520-54-00-5440
82-820-54-00-5462
82-820-54-00-5462
INVOICE TOTAL:
51-510-56-00-5640
** COMMENT **
INVOICE TOTAL:
01-110-56-00-5610
** COMMENT **
01-110-56-00-5610
** COMMENT **
01-110-56-00-5610
** COMMENT **
01-110-56-00-5610
** COMMENT ** 01-110-56-00-5610
** COMMENT **
01-110-56-00-5610
01-110-56-00-5610
01-110-56-00 -5610
INVOICE TOTAL:
01-110-54-00-5412
** COMMENT **
01-110-54-00-5415
** COMMENT **
** COMMENT **
01-110 -54-00-5415
INVOICE TOTAL:
52-520-56-00-5628
** COMMENT **
INVOICE TOTAL:
82-000-24-00-2480
** COMMENT **
82-820-56-00-5671
** COMMENT **
82-820-54-00-5460
** COMMENT ** INVOICE TOTAL :
01-410-54-00-5435
ITEM AMT
50.18
7.32
335.27
4,181.65 *
15.99
15.99 •
45.95
66.77
85.00
10.27
100.00
85 .00
46 .96
244 .95
684 .90
699 00
1,464.06
30.64
2,193.70 •
109.20
109.20 *
37.44
16.03
10.99
64.46 *
207.20
PAGE: 2
Page 2 of 37
DATE: 11/30/17
TIME: 14:51:23
ID: AP225000.CBL
CHECK # VENDOR #
INVOICE #
INVOICE
DATE
ITEM
UNITED CITY OF YORKVILLE
MANUAL CHECK REGISTER
# DESCRIPTION
CHECK
DATE
900052 FNBO FIRST NATIONAL BANK OMAHA 11/25/17
112517-D.HENNE 10/31/17
112517 -E.DHUSE 10/31/17
112517-E.WILLRETT 10/31/17
112517-J.COLLINS 10/31/17
112517-J.DYON 10/27/17
112517-J.ENGBERG 10/31/17
112517-J.GALAUNER 10/31/1 7
02 SIGNAL FILTERS
01 NAPA#179432-BELTS
02 NAPA#179682-GEAR OIL
03 NAPA#180051-WORK LAMP
04 ARAMARK#1591115972-UNIFORMS
05 ARAMARK#1591115972-UNIFORMS
06 ARAMARK#1591115972-UNIFORMS
07 ARAMARK#l591125237-UNIFORMS
08 ARAMARK#l591125237-UNIFORMS
09 ARAMARK#1591125237-UNIFORMS
10 ARAMARK#1591134531-UNIFORMS
11 ARAMARK#1591134531-UNIFORMS
12 ARAMARK#1591134531-UNIFORMS
13 NAPA#180437-HOSE CLAMP
14 NAPA#181136-SPLASH GUARD
15 NAPA#180875-0IL
16 NAPA#-FILTERS, GREASE FITTING
01 AMAZON-PRINTER CARD FOR CASH
02 REGISTER RECEIPT PRINTER
03 AMAZON-CASH REGISTER RECEIPT
04 PRINTER
05 APA-ANNUAL MEMBERSHIP RENEWAL
06 IN MOTION HOSTING-1 YEAR POWER
07 PLAN RENEWAL FOR WEBSITE
08 DUNKIN DONUTS-REFRESHMENTS FOR
09 SPECIAL GOAL SETTING MEETING
10 O'HARA -ICMA CONFERENCE PARKING
11 AMAZON-BATTERY BACK UP AND
12 SURGE PROTECTOR
01 UNION HILL-BLADES, BOLTS
01 SAMS-KLEENEX, PAPER TOWELS
01 ADOBE-CREATIVE CLOUD LICENSE
02 FEE
01 TARGET-ENR MAX
ACCOUNT #
** COMMENT ** INVOICE TOTAL:
01-410-56-00-5640
79-790 -56-00 -5640
01-410-56-00-5620
01-410-56-00 -5600
51-510-56-00-5600
52-520-56-00-5600
01-410-56-00-5600
51-510-56-00-5600
52-520-56-00-5600
01-410-56-00-5600
51-510-56-00-5600
52-520-56-00-5600
01-410-56-00-5628
01-410-56-00-5628
79-790-56-00-5640
01-410-56-00 -5628
INVOICE TOTAL:
01-640 -54-00-5450
** COMMENT ** 01-640-54-00-5450
** COMMENT **
01-110-54-00-5460
01-640-54-00-5450
** COMMENT **
01-110-56-00-5610
** COMMENT ** 01-110-54-00-5415
01-110-56-00-5610
** COMMENT **
INVOICE TOTAL:
01-410-56-00-5640
INVOICE TOTAL :
01-110-56-00-5610
INVOICE TOTAL:
01-220-56-00-5635
** COMMENT ** INVOICE TOTAL:
79-795-56-00-5606
INVOICE TOTAL:
ITEM AMT
207.20 *
4.96
14.58
28 .74
71 .8 0
65 .50
28 .38
56 .75
56.75
28.38
56.75
56.75
28.38
21.98
19.99
15.98
93.66
649.33 *
18.51
288.59
431.00
131.88
78.54
68.00
79.61
1,096 .13 *
403.24
403.24 *
56.41
56.41 *
49 .99
49 .99 *
13 .99
13 .99 *
PAGE: 3
Page 3 of 37
DAT3: 11/30/17
TIM;;:: 14:51:23
ID: AP225000.CBL
CHECK # VENDOR #
INVOICE #
INVOICE
DATE
ITEM
UNITED CITY OF YORKVILLE
MANUAL CHECK REGISTER
# DESCRIPTION
CHECK
DATE
900052 FNBO FIRST NATIONAL BANK OMAHA 11/25/17
112517-J.SLEEZER 10/31/17
112517-J.WEISS 10/31/17
11251 7-K.BARKSDALE 10/31/17
112517-L.HILT 10/31/17
112517-L.PICKERING 10/31/17
112517-N.DECKER 10/31/17
01 ALUMTANK-FOEL TANK, STRAPS
01 TARGET-STORYTIME SUPPLIES
02 DOLLAR TREE-STORYTIME SUPPLIES
01 WAREHOUSE DIRECT-BATTERIES,
02 PENS
03 KONE-OCT 2017 ELEVATOR
04 MAINTENANCE
01 DAVE AUT0#25686-0IL CHANGE
02 DAVE AUT0#25692-SQUAD REPAIR
03 DAVE AUT0#25693 -MOUNT &
04 BALANCE TIRES
05 DAVE AUT0#25695-SQUAD REPAIR
06 DR GADGET-IPHONE LCD
07 REPLACEMENT
08 DAVE AUT0#25708-SQUAD REPAIR
09 DAVE AUT0#25720-0IL CHANGE
10 VERIZON-10/02-11/01 IN SQUAD
11 UNITS
12 DAVE AUT0#25734-0IL CHANGE
1 3 DAVE AUT0#25750-SQUAD
14 DIAGNOSTIC FOR ENGINE LIGHT
01 QUILL#1984797-PENS, RUBBER
02 BANDS, POST-IT NOTES , FLASH
03 DRIVE
01 ACCUR!NT-SEPT 2017 SEARCHES
02 SHRED-IT-09/27/17 ONSITE
03 SHREDDING
04 MINER ELECT#263993-INSTALL
OS KEYBOARD EXTENSION
06 MINER ELECT#264232-CAMERA
07 REPAIR
08 MINER ELECT#264233-KEYBOARD
09 DIAGNOSTIC
10 MINER ELECT#263920-RADIO
11 REPAIR
ACCOUNT #
01-410-56-00-5628
INVOICE TOTAL:
82-820-56-00-5671
82-820-56-00-5671
INVOICE TOTAL:
01-220-56-00 -5610
** COMMENT **
23-216-54-00-5446
** COMMENT **
INVOICE TOTAL:
01-210-54-00-5495
01-210-54-00-5495
01-210 -54 -00-5495
** COMMENT **
01-210-54-00-5495
01-210 -54-00-5495
** COMMENT **
01-210-54-00 -5495
01-210-54-00-5495
01-210-54-00-5440
** COMMENT ** 01-210-54-00-5495
01-210-54-00-5495
** COMMENT **
INVOICE TOTAL:
01-110-56-00-5610
** COMMENT **
** COMMENT **
INVOICE TOTAL:
01 -210-54-00-5462
01-210-54-00-5462
** COMMENT **
01-210-54-00-5495
** COMMENT **
01-210-54-00-5495
** COMMENT ** 01-210 -54 -00-5495
** COMMENT **
01-210-54-00-5495
** COMMENT **
ITEM AMT
971.57
971. 57 *
59.59
19.00
78.59 *
65.62
150.15
215.77 *
125 .00
285 .00
110 .00
1 070.0 0
86.80
355.00
95.00
640.26
95.00
100.00
2,962.06 *
51.76
51.76 *
93.50
142-95
287.34
95.00
95.00
47 .50
PAGE: 4
Page 4 of 37
DATE: 11/30/17
TIME: 14:51:23
ID: AP22SOOO.CBL
CHECK # VENDOR #
INVOICE #
INVOICE
DATE
ITEM
UNITED CITY OF YORKVILLE
MANUAL CHECK REGISTER
# DESCRIPTION
CHECK
DATE
900052 FNBO FIRST NATIONAL BANK OMAHA 11/25/17
112S17-N.DECKER 10/31/17
112S17-P.RATOS 10/31/17
112517-R.FREDRICKSON 10/31/17
112S17-R.HARMON 10/31/17
112S17-R.HORNER 10/31/17
12 MINER ELECT#264004-TIGHTEN
13 LOOSE SPOTLIGHT
14 MINER ELECT#264038-MIC
1S DIAGNOSTIC
16 AT&T-9/2S-10/24 SERVICE
17 COMCAST-10/08-11/07 CABLE
01 ILLINOIS RESIDENTIAL BUILDING
02 CODES SEMINAR REGISTRATION
03 CREADEUR
01 COMCAST-9/24-10/23 INTERNET
02 COMCAST-9/24-10/23 INTERNET
03 COMCAST-9/24-10/23 INTERNET
04 COMCAST-9/24-10/23 INTERNET
OS COMCAST-9/24-10/23 INTERNET
06 COMCAST-9/24-10/23 INTERNET
07 COMCAST-9/24-10/23 INTERNET
08 COMCAST-9/24-10/23 INTERNET
09 COMCAST-9/24-10/23 INTERNET
10 COMCAST-9/24-10/23 CABLE &
11 PHONE
12 NEWTEK-10/11-11/11 WEB HOSTING
01 TARGET-PRESCHOOL AND FALL FEST
02 SUPPLIES
03 DOLLAR TREE-NOV PRESCHOOL
04 SUPPLIES
OS AMAZON-WATER BEADS, WIKKI STIX
06 FUN EXPRESS-FALL FEST SUPPLIES
07 AMAZON-GLUE STICKS, TREAT BAGS
08 AMAZON-KRAFT BAGS
09 KUIPERS PUMPKIN FARM FIELDTRIP
10 WALMART-NOV PRESCHOOL SUPPLIES
01 BEST WESTERN LODGING FOR
02 PLAYGROUND SAFETY
03 CERTIFICATION CLASS
04 SAFE HOME PRODUCTS-PLAYGROUND
OS EQUIPMENT
ACCOUNT #
01-210-54-00-S495
** COMMENT **
01-210-54-00-5495
** COMMENT **
01-210-54-00-S440
01-210-54-00-5440
INVOICE TOTAL:
01-220-54-00-5412
** COMMENT **
** COMMENT **
INVOICE TOTAL:
01-110-54-00-5440
01-220-S4-00-5440
01-120-54-00-S440
79-790-54-00-5440
01-210-54-00-S440
79-795-54-00-5440
52-520-54-00-5440
01-410-54-00-5440
S1-510-54-00-5440
79 -790-54-00-5440
** COMMENT **
01-640-54-00-5450
I NVOICE TOTAL:
79 -79S-56 -00-5606
** COMMENT **
79-7 95-56-00-5606
** COMMENT ** 79-795-56 -00-5606
79-795-56 -00-5606
79-79S-56 -00 -5606
79-795-56 -00-5606
79-7 95-56-00-5606
79-7 95-56-00-S606
INVOICE TOTA L :
79 -790-S4-00 -S415
** COMMENT **
** COMMEN T ** 79-7 90-S4-00-5495
** COMMENT ** INVOICE T OTAL:
ITEM AMT
95.00
95.00
141.54
4 .23
1,097 .06 *
279 .0 0
279 00 *
71.75
7 1 .75
4 7 .84
6S.78
310.92
65.78
35.88
59.80
164.65
77.83
15.9S
987.93 *
149.64
11.00
57.9 5
112.71
26.33
9.39
1,038.00
18.16
1,423.18 *
111.14
174.53
285.67 *
PAGE : 5
Page 5 of 37
DATE: 11/30/17
TIME: 14:51:23
ID: AP225000.CBL
CHECK # VENDOR #
INVOICE #
INVOICE
DATE
ITEM
UNITED CITY OF YORKVILLE
MANUAL CHECK REGISTER
# DESCRIPTION
CHECK
DATE
900052 FNBO FIRST NATIONAL BANK OMAHA 11/25/17
112517-R.MIKOLASEK 10/31/17
112517-R.WRIGHT 10/31/1
112517-S.IWANSKI 10/31/17
112517-S.REDMON 10/31/17
112517-S.REMUS 10/31/17
01 CHILD ABDUCTION INVESTIGATION
02 CLASS REGISTRATION FOR
03 OCT 17-18 -NELSON
04 FINANCIAL EXPLOITATION
05 ELDERLY SEMINAR ON OCT 16
06 STEVENS-GARMENT EMBROIDERY
07 IL HOMICIDE INVESTIGATION
08 TRAINING LODGING
09 GALLS-4 BALLISTIC HELMETS
10 COFFMAN-SRT VEHICLE SAFETY
11 TEST & OIL CHANGE
12 OCT 2017 GASOLINE
01 AMAZON-DESK CALENDAR, MOUSE
02 PAD, CORDLESS MOUSE
03 AMAZON-VOICE RECORDER
04 AMAZON-TONER, LABELS
05 AMAZON-HIKING BOOTS-CHIEF
06 RUSH YORK#17288-PHYSICAL
07 RUSH YORK#17311-DROG SCREEN
08 RUSH YORK#17311-DROG SCREEN
09 AMAZON-WIRELESS TRACKBALL
10 AMAZON-PRINTER REFILLS
01 POSTAGE FOR MAILING BOOKS
01 WALMART-BUNS, COFFEE
02 SAMS-CHIPS, HAMBURGERS, CANDY
03 WATER, GATORADE, HOT DOGS
04 AT&T UVERSE-10/24-11/23 TOWN
05 SQAURE PARK SIGN
06 JEWEL-BUNS
07 ACTION GRAPHIX#2681-2 VAN
08 EMMON ACTIVITY CENTER SIGNS
09 SOURCE ONE-BINDER CLIPS,
10 STAPLES, BATTERIES, TAPE,
11 CLEANING WIPES, SCISSORS,
12 HIGHLIGHTERS
13 SMITHEREEN-CONCESSION STAND
14 PEST CONTROL
01 IPRA PROFESSIONAL DEVELOPMENT
PAGE: 6
ACCOUNT # ITEM AMT
01-210-54-00-5412 225.00
** COMMENT **
** COMMENT **
01-210-54-00-5412 125.00
** COMMENT **
01-210-56-00-5600 72.00
01-210-54-00-5415 253.08
** COMMENT **
01-210-56-00-5620 1,143.95
01-210-54-00-5495 131.60
** COMMENT •• 01-210-56-00-5695 27.63
INVOICE TOTAL: 1,978.26 .
01-210-56-00-5610 34.97
•• COMMENT •• 01-210-56-00-5620 36 .99
01-210-56-00-5610 41.73
01-210-56-00-5600 93.07
01-210-54-00-5411 321. DO
79 -79 5-54-00 -5462 40.00
82-820-54-00-5462 50 .00
01-210-56-00-5610 27 .99
01-210-56-00-5610 66.10
INVOICE TOTAL: 711.85 .
82-820-54-00-5452 10 .94
INVOICE TOTAL: 10.94 .
79-795-56-00-5607 35.28
79-795-56-00-5607 618 .15
** COMMENT •• 79-795-54-00 -5440 55.32
•• COMMENT **
79-795-56-00 -5607 21.01
79-795-56-00-5606 422.00
** COMMENT •• 79-795-56-00-5610 133.66
•• COMMENT **
•• COMMENT ••
** COMMENT ••
79-795-54-00 -5462 50.00
** COMMENT **
INVOICE TOTAL: 1,335.42 *
79-795-54-00-5412 690.00
Page 6 of 37
DATE: 11/30/17
TIME: 14:51:23
ID: AP225000 ,CBL
CHECK # VENDOR #
INVOICE #
INVOICE
DATE
ITEM
UNITED CITY OF YORKVILLE
MANUAL CHECK REGISTER
# DESCRIPTION
CHECK
DATE
900052 FNBO FIRST NATIONAL BANK OMAHA 11/25/17
112517-S.REMUS 10/31/17
112517-S.SLEEZER 10/31/17
112517-T.HOULE 10/31/17
112517-T.KLINGEL 10/3l/17
112517-T.KONEN 10/31/17
1125 11 -UCOY 10/31/17
02 SCHOOL REGISTRATION-REMUS
03 FACEBOOK ADVERTISING
01 ARAMARK#1591115973-UNIFORMS
02 ARAMARK#1591125238-UNIFORMS
05 ARAMARK#1591134532-UNIFORMS
06 ARAMARK#1591143650-UNIFORMS
07 ARAMARK#1591152844-UNIFORMS
08 SMITHEREEN-JUN, JUL & SEPT
09 PEST CONTROL
01 IPRA TRAINING MEAL FOR HOULE &
02 HORNER
03 GENERAL SHALE BRICK-10 BRICKS
01 SCHOOLMASTER SAFETY-VESTS &
02 STOP STICKS FOR CROSSING
03 GUARDS
01 SAFETY SIGNS-CAUTION SIGNS
02 HACH#10648219-CHEMICALS
03 ILAWWA ANNUAL REGULATORY
04 SEMINAR FOR BEHRENS
05 YORK ACE#D37675-FUSE PULLER,
06 FUSES
07 HOME DEPO-RADON DETECTOR
01 ADVANCED DISPOSAL-AUG 2017
02 REFUSE SERVICE
03 ADVANCED DISPOSAL-AUG 2017
04 SENIOR REFUSE SERVICE
OS ADVANCED DISPOSAL-AUG 2017
06 SENIOR CIRCUIT BREAKER REFUSE
07 SERVICE
ACCOUNT It
** COMMENT **
79 -795-54-00-5426
INVOICE TOTAL :
79-790-56-00-5600
79-790-56-00-5600
79-790-56-00-5600
79-790-56-00-5600
79-790-56-00-5600
79-790-54-00-5495
** COMMENT **
INVOICE TOTAL:
79-790-54-00-5415
** COMMENT **
79-790-56-00-5620
INVOICE TOTAL:
01-210-56-00-5620
** COMMENT **
** COMMENT **
INVOICE TOTAL:
51-510-56-00-5640
51-510-56-00-5638
51-510-54 -00-5412
** COMMENT **
51 -510-56-00-5640
** COMMENT ** 51-510-56-00-5640
INVOICE TOTAL:
01-540-54 -00 -5442
** COMMENT **
01-540-54-00-5441
** COMMENT **
01-540-54-00 -5441
** COMMENT **
** COMMENT ** INVOICE TOTAL:
CHECK TOTAL:
TOTAL AMOUNT PAID:
ITEM AMT
63.05
753.05 •
59.00
59.00
59 .00
59.00
59.00
255.00
550.00 *
44.00
47.00
91.00 *
238.21
238.21 *
29 .99
879.87
70.00
16.26
129.95
1,126 .07 *
105,969 60
2,435.40
107 25
108,512 .25 *
PAGE: 7
133,385.83
133,385.83
Page 7 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 11/28/17 UNITED CITY OF YORKVILLE TIME: 09:57:56 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/29/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 530301 IDOT ILLINOIS DEPARTMENT OF 121274 10/01/17 01 ILLINOIS 47 & US 34 23-230-60-00-6059 39,288.83 INVOICE TOTAL: 39,288.83 * CHECK TOTAL: 39,288.83 530302 IDOT ILLINOIS DEPARTMENT OF 121282 10/01/17 01 KENNEDY ROAD 23-230-60-00-6094 68,198.61 INVOICE TOTAL: 68,198.61 * CHECK TOTAL: 68,198.61 530303 R0001971 NICOLE & ZACHARY WEYDERT 20170549-BUILD 11/02/17 01 2601 FAIRFAX WAY BUILD PROGRAM 23-000-24-00-2445 2,931.60 02 2601 FAIRFAX WAY BUILD PROGRAM 25-000-24-20-2445 300.00 03 2601 FAIRFAX WAY BUILD PROGRAM 25-000-24-21-2445 900.00 04 2601 FAIRFAX WAY BUILD PROGRAM 42-000-24-00-2445 50.00 05 2601 FAIRFAX WAY BUILD PROGRAM 51-000-24-00-2445 2,470.00 INVOICE TOTAL: 6,651.60 * CHECK TOTAL: 6,651.60 TOTAL AMOUNT PAID: 114,139.04Page 8 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 11/30/17 UNITED CITY OF YORKVILLE TIME: 11:19:19 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/30/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 530305 DCONST D. CONSTRUCTION, INC. 1700047.2 11/28/17 01 ENGINEER'S PAYMENT ESTIMATE#2 23-230-60-00-6025 74,147.74 02 FOR 2017 MFT STREET ** COMMENT ** 03 MAINTENANCE PROGRAM - ** COMMENT ** 04 ADDITIONAL WORK ** COMMENT ** INVOICE TOTAL: 74,147.74 * CHECK TOTAL: 74,147.74 530306 GENEVA GENEVA CONSTRUCTION 57642 11/29/17 01 ENGINEER'S PAYMENT 51-510-60-00-6082 56,809.56 02 ESTIMATE#10 AND FINAL FOR ** COMMENT ** 03 COUNTRYSIDE WATERMAIN AND ** COMMENT ** 04 ROADWAY IMPROVEMENTS ** COMMENT ** 05 ENGINEER'S PAYMENT 23-230-60-00-6082 31,955.38 06 ESTIMATE#10 AND FINAL FOR ** COMMENT ** 07 COUNTRYSIDE WATERMAIN AND ** COMMENT ** 08 ROADWAY IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 88,764.94 * CHECK TOTAL: 88,764.94 530307 R0001976 KENT & JULIA PHILLIPS 20170651-BUILD 11/28/17 01 1954 SUNNYDELL BUILD PROGRAM 51-000-24-00-2445 6,000.00 02 1954 SUNNYDELL BUILD PROGRAM 52-000-24-00-2445 4,000.00 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 TOTAL AMOUNT PAID: 172,912.68Page 9 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/04/17 UNITED CITY OF YORKVILLE TIME: 12:27:27 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 12/04/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526154 DCONST D. CONSTRUCTION, INC. 170047 2 11/28/17 01 ENGINEER'S PAYMENT ESTIMATE 15-155-60-00-6025 78,569.65 02 #2 - 2017 MFT STREET ** COMMENT ** 03 MAINTENANCE PROGRAM ORIGINAL ** COMMENT ** 04 CONTRACT ** COMMENT ** 05 ENGINEER'S PAYMENT ESTIMATE 23-230-60-00-6025 162,641.89 06 #2 - 2017 MFT STREET ** COMMENT ** 07 MAINTENANCE PROGRAM ORIGINAL ** COMMENT ** 08 CONTRACT ** COMMENT ** INVOICE TOTAL: 241,211.54 * CHECK TOTAL: 241,211.54 526155 SUPEEXCA SUPERIOR EXCAVATING 448 11/30/17 01 ENGINEER'S PAYMENT ESTIMATE 51-510-60-00-6025 25,686.15 02 #3 AND FINAL - WEST WASHINGTON ** COMMENT ** 03 STREET WATER MAIN ** COMMENT ** 04 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 25,686.15 * CHECK TOTAL: 25,686.15 526156 r0001978 LUIS & EVA PALACIOS 20170457-BUILD 11/06/17 01 2632 MCLELLAN BUILD PROGRAM 23-000-24-00-2445 3,795.20 02 2632 MCLELLAN BUILD PROGRAM 25-000-24-20-2445 600.00 03 2632 MCLELLAN BUILD PROGRAM 25-000-24-21-2445 1,600.00 04 2632 MCLELLAN BUILD PROGRAM 25-000-24-22-2445 100.00 05 2632 MCLELLAN BUILD PROGRAM 42-000-24-00-2445 50.00 06 2632 MCLELLAN BUILD PROGRAM 51-000-24-00-2445 870.00 07 2632 MCLELLAN BUILD PROGRAM 52-000-24-00-2445 1,000.00 INVOICE TOTAL: 8,015.20 * CHECK TOTAL: 8,015.20 TOTAL AMOUNT PAID: 274,912.89Page 10 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526200 AACVB AURORA AREA CONVENTION 10/17-ALL 11/28/17 01 OCT 2017 ALL SEASON HOTEL TAX 01-640-54-00-5481 55.90 INVOICE TOTAL: 55.90 * 10/17-HAMPTON 11/28/17 01 OCT 2017 HAMPTON INN HOTEL TAX 01-640-54-00-5481 4,883.61 INVOICE TOTAL: 4,883.61 * 10/17-SUNSET 10/28/17 01 OCT 2017 SUNSET HOTEL TAX 01-640-54-00-5481 40.50 INVOICE TOTAL: 40.50 * 10/17-SUPER 10/28/17 01 OCT 2017 SUPER 8 HOTEL TAX 01-640-54-00-5481 1,860.90 INVOICE TOTAL: 1,860.90 * CHECK TOTAL: 6,840.91 526201 ACTION ACTION GRAPHIX LTD 2755 11/13/17 01 HOLIDAY EVENT BANNERS 79-795-56-00-5606 145.00 INVOICE TOTAL: 145.00 * CHECK TOTAL: 145.00 526202 AECOM AECOM TECHNICAL SERVICES INC 37994758 11/17/17 01 9/9/17-11/10/17 FEASIBILITY 51-510-54-00-5465 4,010.43 02 STUDY ** COMMENT ** INVOICE TOTAL: 4,010.43 * CHECK TOTAL: 4,010.43 526203 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0735622-IN 11/07/17 01 PHOTOCONTROLS, LAMPS 15-155-56-00-5642 348.24 INVOICE TOTAL: 348.24 * CHECK TOTAL: 348.24Page 11 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526204 ATT AT&T 6305536805-1117 11/25/17 01 11/25-12/24 SERVICE 51-510-54-00-5440 226.49 INVOICE TOTAL: 226.49 * CHECK TOTAL: 226.49 526205 ATTINTER AT&T 0563468307 11/10/17 01 11/10-12/09 ROUTER 01-110-54-00-5440 496.60 INVOICE TOTAL: 496.60 * CHECK TOTAL: 496.60D000692 BEHRD DAVID BEHRENS 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 52-520-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526206 BNYMGLOB THE BANK OF NEW YORK MELLON 252-2068101 11/29/17 01 SERIES 2011 BOND ADMIN FEES 52-520-54-00-5498 688.50 INVOICE TOTAL: 688.50 * CHECK TOTAL: 688.50 526207 BPAMOCO BP AMOCO OIL COMPANY 51895178 11/24/17 01 NOV 2017 GASOLINE 01-210-56-00-5695 441.36 INVOICE TOTAL: 441.36 * CHECK TOTAL: 441.36D000693 BROWND DAVID BROWNPage 12 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000693 BROWND DAVID BROWN 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 52-520-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526208 CENSOD CENTRAL SOD 79770 11/27/17 01 SOD 79-790-56-00-5640 227.00 INVOICE TOTAL: 227.00 * CHECK TOTAL: 227.00 526209 CHIGOBUL ROCLAB ATHLETIC INSTRUCTION, L 7664 11/15/17 01 CHICAGO BULLS PRESEASON CAMP 79-795-54-00-5462 456.00 02 INSTRUCTION ** COMMENT ** INVOICE TOTAL: 456.00 * CHECK TOTAL: 456.00 526210 COMED COMMONWEALTH EDISON 0185079109-1117 11/27/17 01 10/25-11/27 420 FAIRHAVEN 52-520-54-00-5480 164.55 INVOICE TOTAL: 164.55 * CHECK TOTAL: 164.55 526211 COMED COMMONWEALTH EDISON 0435113116-1117 11/30/17 01 10/27-11/29 RT34 & BEECHER 15-155-54-00-5482 88.19 INVOICE TOTAL: 88.19 * CHECK TOTAL: 88.19Page 13 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526212 COMED COMMONWEALTH EDISON 0903040077-1117 11/27/17 01 10/20-11/27 MISC STREET LIGHTS 15-155-54-00-5482 2,539.82 INVOICE TOTAL: 2,539.82 * CHECK TOTAL: 2,539.82 526213 COMED COMMONWEALTH EDISON 0908014004-1117 11/30/17 01 10/26-11/30 6780 RT47 51-510-54-00-5480 70.38 INVOICE TOTAL: 70.38 * 0966038077-1117 11/22/17 01 10/24-11/22 KENNEDY RD 15-155-54-00-5482 108.94 02 10/24-11/22 KENNEDY RD 01-410-54-00-5482 4.74 INVOICE TOTAL: 113.68 * 1183088101-1117 11/21/17 01 10/23-11/21 1107 PRAIRIE LIFT 52-520-54-00-5480 149.21 INVOICE TOTAL: 149.21 * 1407125045-1117 11/29/17 01 10/27-11/29 FOXHILL 7 LIFT 52-520-54-00-5480 105.44 INVOICE TOTAL: 105.44 * 1718099052-1117 11/21/17 01 10/23-11/21 872 PRAIRIE CR 52-520-54-00-5480 91.37 INVOICE TOTAL: 91.37 * 2668047007-1117 11/21/17 01 10/23-11/21 1908 RAINTREE RD 51-510-54-00-5480 107.90 INVOICE TOTAL: 107.90 * CHECK TOTAL: 637.98 526214 COMED COMMONWEALTH EDISON 2947052031-1117 11/27/17 01 10/25-11/27 RT47 & RIVER 15-155-54-00-5482 433.59 INVOICE TOTAL: 433.59 * CHECK TOTAL: 433.59Page 14 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526215 COMED COMMONWEALTH EDISON 2961017043-1117 11/22/17 01 PRESTWICK LIFT 52-520-54-00-5480 111.52 INVOICE TOTAL: 111.52 * 3119142025-1117 11/22/17 01 10/24-11/22 VAN EMMON LOT 01-410-54-00-5482 21.54 INVOICE TOTAL: 21.54 * 4085080033-1117 11/22/17 01 10/24-11/22 1991 CANNONBALL TR 51-510-54-00-5480 193.95 INVOICE TOTAL: 193.95 * 4475093053-1117 11/27/17 01 10/25-11/27 610 TOWER 51-510-54-00-5480 338.18 INVOICE TOTAL: 338.18 * CHECK TOTAL: 665.19 526216 COMED COMMONWEALTH EDISON 6819027011-1117 12/01/17 01 10/24-11/27 MISC PR BUILDINGS 79-795-54-00-5480 390.42 INVOICE TOTAL: 390.42 * CHECK TOTAL: 390.42 526217 COMED COMMONWEALTH EDISON 7110074020-1117 11/22/17 01 10/24-11/22 104 E VAN EMMON 01-110-54-00-5480 317.33 INVOICE TOTAL: 317.33 * 7982120022-1117 11/27/17 01 10/25-11/27 609 N BRIDGE ST 01-110-54-00-5480 32.51 INVOICE TOTAL: 32.51 * CHECK TOTAL: 349.84 526218 COMED COMMONWEALTH EDISON 8344010026-1017 11/16/17 01 09/25-11/15 MISC STREET LIGHTS 15-155-54-00-5482 285.74 INVOICE TOTAL: 285.74 * CHECK TOTAL: 285.74Page 15 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526219 CONSTELL CONSTELLATION NEW ENERGY 0042628047 11/30/17 01 10/25-11/26 1 COUNTRYSIDE PKWY 01-410-54-00-5482 17.03 02 10/25-11/26 1 COUNTRYSIDE PKWY 15-155-54-00-5482 161.07 INVOICE TOTAL: 178.10 * CHECK TOTAL: 178.10 526220 COREMAIN CORE & MAIN LP I070280 11/10/17 01 MXU BATTERIES 51-510-56-00-5664 1,650.00 INVOICE TOTAL: 1,650.00 * I121114 11/20/17 01 METERS, SCREWS 51-510-56-00-5664 3,927.75 INVOICE TOTAL: 3,927.75 * CHECK TOTAL: 5,577.75 526221 CTSFIRE CTS OF ILLINOIS, INC F&S17-690 11/14/17 01 ANNUAL FIRE EXTINGUISHER 23-216-54-00-5446 565.34 02 INSPECTIONS ** COMMENT ** INVOICE TOTAL: 565.34 * CHECK TOTAL: 565.34D000694 DLK DLK, LLC 145 11/30/17 01 NOV 2017 ECONOMIC DEVELOPMENT 01-640-54-00-5486 9,425.00 02 HOURS ** COMMENT ** INVOICE TOTAL: 9,425.00 * DIRECT DEPOSIT TOTAL: 9,425.00 526222 DUTEK THOMAS & JULIE FLETCHER 1003403 11/14/17 01 HOSE ASSEMBLY 01-410-56-00-5628 57.00 INVOICE TOTAL: 57.00 * CHECK TOTAL: 57.00Page 16 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526223 DYNEGY DYNEGY ENERGY SERVICES 266978917111 11/29/17 01 10/24-11/26 2921 BRISTOL RIDGE 51-510-54-00-5480 2,687.77 INVOICE TOTAL: 2,687.77 * 266979117111 11/27/17 01 10/24-11/21 2224 TREMONT 51-510-54-00-5480 5,631.03 INVOICE TOTAL: 5,631.03 * 266979217121 11/29/17 01 10/25-11/26 610 TOWER WELL 51-510-54-00-5480 7,188.32 INVOICE TOTAL: 7,188.32 * CHECK TOTAL: 15,507.12D000695 EVANST TIM EVANS 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-790-54-00-5440 22.50 02 REIMBURSEMENT ** COMMENT ** 03 NOV 2017 MOBILE EMAIL 79-795-54-00-5440 22.50 04 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526224 FIRST FIRST PLACE RENTAL 289188-1 11/15/17 01 TRENCHER RENTAL 72-720-60-00-6043 365.12 INVOICE TOTAL: 365.12 * CHECK TOTAL: 365.12 526225 FLATSOS RAQUEL HERRERA 6394 11/28/17 01 4 TIRES 51-510-54-00-5490 420.00 INVOICE TOTAL: 420.00 * CHECK TOTAL: 420.00Page 17 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000696 FREDRICR ROB FREDRICKSON 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-120-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000697 GALAUNEJ JAKE GALAUNER 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526226 GARDKOCH GARDINER KOCH & WEISBERG H-2364C-129727 11/16/17 01 KIMBALL HILL I MATTER 01-640-54-00-5461 2,685.18 INVOICE TOTAL: 2,685.18 * H-3181C-129725 11/16/17 01 MISC GENERAL CITY LEGAL MATTER 01-640-54-00-5461 1,118.00 INVOICE TOTAL: 1,118.00 * H-3525C-129726 11/16/17 01 KIMBALL HILL II UNIT 4 MATTER 01-640-54-00-5461 716.80 INVOICE TOTAL: 716.80 * H-3548C-129728 11/16/17 01 WALKER HOMES MATTER 01-640-54-00-5461 418.00 INVOICE TOTAL: 418.00 * H-3995C-129729 11/16/17 01 YMCA MATTER 01-640-54-00-5461 264.00 INVOICE TOTAL: 264.00 * CHECK TOTAL: 5,201.98D000698 GOLINSKI GARY GOLINSKIPage 18 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000698 GOLINSKI GARY GOLINSKI 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-110-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526227 GRANTGLS GRANT'S GLASS, INC 14758 11/17/17 01 INSTALL SECTION OF WINDSHIELD 01-410-54-00-5490 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 140.00 526228 GROUND GROUND EFFECTS INC. 376756 11/14/17 01 DIRT 79-790-56-00-5640 91.80 INVOICE TOTAL: 91.80 * 376758 11/14/17 01 DIRT 79-790-56-00-5640 45.90 INVOICE TOTAL: 45.90 * CHECK TOTAL: 137.70D000699 HARMANR RHIANNON HARMON 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526229 HARRIS HARRIS COMPUTER SYSTEMS XT00006256 11/30/17 01 NOV 2017 MYGOVHUB FEES 01-120-54-00-5462 151.71Page 19 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526229 HARRIS HARRIS COMPUTER SYSTEMS XT00006256 11/30/17 02 NOV 2017 MYGOVHUB FEES 51-510-54-00-5462 194.25 03 NOV 2017 MYGOVHUB FEES 52-520-54-00-5462 98.04 INVOICE TOTAL: 444.00 * CHECK TOTAL: 444.00D000700 HARTRICH HART, RICHARD 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-210-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526230 HAWKINS HAWKINS INC 4183360 11/14/17 01 CHLORINE 51-510-56-00-5638 1,145.50 INVOICE TOTAL: 1,145.50 * CHECK TOTAL: 1,145.50D000701 HENNED DURK HENNE 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000702 HERNANDA ADAM HERNANDEZ 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 20 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000703 HILTL LARRY HILT 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-210-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000704 HORNERR RYAN HORNER 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000705 HOULEA ANTHONY HOULE 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526231 IACE IACE 120617 12/06/17 01 IACE QUARTERLY TRAINING 01-220-54-00-5412 35.00 02 CONFERENCE REGISTRATION FOR ** COMMENT ** 03 B.CREADEUR ** COMMENT ** INVOICE TOTAL: 35.00 * CHECK TOTAL: 35.00 526232 ILPSAN ILLINOIS PUBLIC SAFETY AGENCY 00041697 12/01/17 01 ALERTS BILLING 01-210-54-00-5484 3,330.00 INVOICE TOTAL: 3,330.00 * CHECK TOTAL: 3,330.00Page 21 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526233 ILTREASU STATE OF ILLINOIS TREASURER 64 12/01/17 01 RT47 EXPANSION PYMT #64 15-155-60-00-6079 6,148.90 02 RT47 EXPANSION PYMT #64 51-510-60-00-6079 16,462.00 03 RT47 EXPANSION PYMT #64 52-520-60-00-6079 4,917.93 04 RT47 EXPANSION PYMT #64 88-880-60-00-6079 618.36 INVOICE TOTAL: 28,147.19 * CHECK TOTAL: 28,147.19 526234 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN 028050 11/13/17 01 REPLACED LEFT STEER MODULATOR 01-410-54-00-5490 2,269.19 02 VALVE & ABS CONTROL MODULE ** COMMENT ** INVOICE TOTAL: 2,269.19 * CHECK TOTAL: 2,269.19 526235 INNOVATI INNOVATIVE UNDERGROUND, LLC 1067 11/30/17 01 SANITARY MANHOLE AT MILL AND 52-520-60-00-6025 2,500.00 02 VAN EMMON ** COMMENT ** INVOICE TOTAL: 2,500.00 * CHECK TOTAL: 2,500.00 526236 IPRF ILLINOIS PUBLIC RISK FUND 47868 11/17/17 01 JAN 2018 WORKER COMP INS 01-640-52-00-5231 9,730.01 02 JAN 2018 WORKER COMP INS 01-640-52-00-5231 1,822.31 03 JAN 2018 WORKER COMP INS 51-510-52-00-5231 1,067.28 04 JAN 2018 WORKER COMP INS 52-520-52-00-5231 536.63 05 JAN 2018 WORKER COMP INS 82-820-52-00-5231 915.77 INVOICE TOTAL: 14,072.00 * CHECK TOTAL: 14,072.00Page 22 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526237 ITRON ITRON 467445 11/11/17 01 DEC 2017 HOSTING FEES 51-510-54-00-5462 577.28 INVOICE TOTAL: 577.28 * CHECK TOTAL: 577.28 526238 JIMSTRCK JIM'S TRUCK INSPECTION LLC 169516 11/28/17 01 TRUCK INSPECTION 01-410-54-00-5490 30.00 INVOICE TOTAL: 30.00 * 169520 11/29/17 01 TRUCK INSPECTION 01-410-54-00-5490 30.00 INVOICE TOTAL: 30.00 * CHECK TOTAL: 60.00 526239 JUSTSAFE JUST SAFETY, LTD 29405 11/29/17 01 SEPT & NOV FIRST AID SUPPLIES 01-410-56-00-5620 35.00 02 SEPT & NOV FIRST AID SUPPLIES 51-510-56-00-5620 35.00 03 SEPT & NOV FIRST AID SUPPLIES 52-520-56-00-5620 35.00 INVOICE TOTAL: 105.00 * CHECK TOTAL: 105.00 526240 KCHIGHWA KENDALL COUNTY HIGHWAY DEPT. 111617-IGLOO 11/16/17 01 2018 ANNUAL MAINTENANCE FEE 15-155-54-00-5438 250.00 INVOICE TOTAL: 250.00 * CHECK TOTAL: 250.00 526241 KCSHERIF KENDALL CO. SHERIFF'S OFFICE YOR-RANG18 11/20/17 01 2018 RANGE FEE 01-210-54-00-5460 500.00 INVOICE TOTAL: 500.00 * CHECK TOTAL: 500.00Page 23 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000706 KLEEFISG GLENN KLEEFISCH 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526242 KONICA KONICA MINOLTA 121217 12/12/17 01 12/01-01/01 COPIER LEASE 01-110-54-00-5485 175.19 02 12/01-01/01 COPIER LEASE 01-120-54-00-5485 140.15 03 12/01-01/01 COPIER LEASE 01-220-54-00-5485 260.98 04 12/01-01/01 COPIER LEASE 01-210-54-00-5485 366.84 05 12/01-01/01 COPIER LEASE 01-410-54-00-5485 35.29 06 12/01-01/01 COPIER LEASE 51-510-54-00-5485 35.29 07 12/01-01/01 COPIER LEASE 52-520-54-00-5485 35.29 08 12/01-01/01 COPIER LEASE 79-790-54-00-5485 130.49 09 12/01-01/01 COPIER LEASE 79-795-54-00-5485 130.48 INVOICE TOTAL: 1,310.00 * CHECK TOTAL: 1,310.00 526243 KREPKOMP FRED KREPPERT 001899 11/19/17 01 2017 CHILI CHASE TIMING AND 79-795-54-00-5462 325.00 02 FINAL RESULTS ** COMMENT ** INVOICE TOTAL: 325.00 * CHECK TOTAL: 325.00 526244 LAYNE LAYNE CHRISTENSEN COMPANY 92083744 11/20/17 01 WELL #9 PHASE 4 WORK - REPAIRS 51-510-60-00-6022 173,216.50 02 REINSTALLATION & TESTING OF ** COMMENT ** 03 THE 400HP BYRON JACKSON ** COMMENT **Page 24 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526244 LAYNE LAYNE CHRISTENSEN COMPANY 92083744 11/20/17 04 SUBMERSIBLE PUMP ** COMMENT ** INVOICE TOTAL: 173,216.50 * CHECK TOTAL: 173,216.50 526245 MENLAND MENARDS - YORKVILLE 97774 11/13/17 01 LYSOL, P-TRAPS, TV MOUNT, 01-210-56-00-5620 63.94 02 SHELF ** COMMENT ** INVOICE TOTAL: 63.94 * 97819 11/14/17 01 RAKE 01-410-56-00-5630 14.97 INVOICE TOTAL: 14.97 * 97861 11/14/17 01 LIGHTS 79-790-56-00-5620 66.82 INVOICE TOTAL: 66.82 * 98037 11/16/17 01 HEDGE SHEER, RAKE 01-410-56-00-5630 23.96 INVOICE TOTAL: 23.96 * 98075 11/16/17 01 EXTENSION CORDS, SCREWS, 79-790-56-00-5620 31.80 02 FLANGE, GLUE ** COMMENT ** INVOICE TOTAL: 31.80 * 98128 11/17/17 01 NUTS, ELECTRICAL TAPE, CORD, 79-790-56-00-5620 36.05 02 PHOTOCELL TIMER ** COMMENT ** INVOICE TOTAL: 36.05 * 98139 11/17/17 01 HOOKS 79-790-56-00-5620 5.38 INVOICE TOTAL: 5.38 * 98154 11/17/17 01 PICTURE FRAMES, EXTENSION 01-210-56-00-5620 22.55 02 CORDS, CABLE TIES ** COMMENT ** INVOICE TOTAL: 22.55 *Page 25 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526245 MENLAND MENARDS - YORKVILLE 98177 11/17/17 01 RAKES 01-410-56-00-5630 29.94 INVOICE TOTAL: 29.94 * 98661 11/22/17 01 O-RINGS, GREASE, BRACKETS 23-216-56-00-5656 8.96 INVOICE TOTAL: 8.96 * CHECK TOTAL: 304.37 526246 METROWES METRO WEST COG 3229 11/17/17 01 NOV 2017 BD MEETING FOR MAYOR 01-110-54-00-5412 35.00 INVOICE TOTAL: 35.00 * CHECK TOTAL: 35.00 526247 MUNCLRK MUNICIPAL CLERKS OF ILLINOIS 112817 11/28/17 01 MEMBERSHIP DUE RENEWAL FOR 01-110-54-00-5460 130.00 02 CITY CLERK AND DEPUTY CLERK ** COMMENT ** INVOICE TOTAL: 130.00 * CHECK TOTAL: 130.00D000707 NELCONT TYLER NELSON 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526248 NEOPOST NEOFUNDS BY NEOPOST 103117-LABLES 10/31/17 01 POSTAGE STAMP LABLES 01-120-56-00-5610 38.99 INVOICE TOTAL: 38.99 *Page 26 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526248 NEOPOST NEOFUNDS BY NEOPOST 112917 11/28/17 01 REFILL POSTAGE MACHINE 01-000-14-00-1410 500.00 INVOICE TOTAL: 500.00 * CHECK TOTAL: 538.99 526249 NICOR NICOR GAS 00-41-22-8748 4-1117 11/30/17 01 10/31-11/30 1107 PRAIRIE 01-110-54-00-5480 34.89 INVOICE TOTAL: 34.89 * 15-41-50-1000 6-1117 12/01/17 01 10/31-11/30 804 GAME FARM RD 01-110-54-00-5480 325.00 INVOICE TOTAL: 325.00 * 15-64-61-3532 5-1117 11/30/17 01 10/02-11/30 1991 CANNONBALL TR 01-110-54-00-5480 21.34 INVOICE TOTAL: 21.34 * 23-45-91-4862 5-1117 12/01/17 01 11/01-12/01 101 BRUELL ST 01-110-54-00-5480 88.26 INVOICE TOTAL: 88.26 * 91-85-68-4012 8-1117 12/01/17 01 10/31-11/30 902 GAME FARM RD 82-820-54-00-5480 954.24 INVOICE TOTAL: 954.24 * CHECK TOTAL: 1,423.73 526250 O'REILLY O'REILLY AUTO PARTS 5613-128238 11/07/17 01 PROTECTANT 01-410-56-00-5628 6.69 INVOICE TOTAL: 6.69 * 5613-128358 11/08/17 01 TRANS FLUID, MINI LAMPS 01-410-56-00-5628 33.49 INVOICE TOTAL: 33.49 * 5613-129462 11/21/17 01 RELAY 01-410-56-00-5628 37.98 INVOICE TOTAL: 37.98 * CHECK TOTAL: 78.16Page 27 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526251 OHERRONO RAY O'HERRON COMPANY 1763459-IN 11/21/17 01 RAINCOAT 01-210-56-00-5600 109.21 INVOICE TOTAL: 109.21 * CHECK TOTAL: 109.21 526252 PFPETT P.F. PETTIBONE & CO. 173409 11/17/17 01 1 PHOTO ID 01-210-54-00-5430 17.00 INVOICE TOTAL: 17.00 * CHECK TOTAL: 17.00 526253 QUANTZ QUANTZ SMALL ENGINE REPAIR 41441 11/16/17 01 DISASSEMBLED & EVALUATED 01-410-54-00-5490 42.00 02 ENGINE ** COMMENT ** INVOICE TOTAL: 42.00 * CHECK TOTAL: 42.00 526254 R0000594 BRIAN BETZWISER 120117-109 12/01/17 01 185 WOLF ST PYMT #109 25-215-92-00-8000 3,628.32 02 185 WOLF ST PYMT #109 25-215-92-00-8050 2,272.98 03 185 WOLF ST PYMT #109 25-225-92-00-8000 113.68 04 185 WOLF ST PYMT #109 25-225-92-00-8050 71.21 INVOICE TOTAL: 6,086.19 * CHECK TOTAL: 6,086.19 526255 R0001239 GARY L. KRITZBERG 113017 11/30/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 99.15 02 BILL FOR ACCT#0104010600-09 ** COMMENT ** INVOICE TOTAL: 99.15 * CHECK TOTAL: 99.15Page 28 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526256 R0001705 WEICHERT REALTORS 112117 11/21/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 109.87 02 BILL FOR ACCT#0109081110-01 ** COMMENT ** INVOICE TOTAL: 109.87 * CHECK TOTAL: 109.87 526257 R0001972 GORDON HARD 112117 11/21/17 01 REFUND LANDLORD PYMT ON FINAL 01-000-13-00-1371 210.00 02 BILL FOR ACCT#0102041000-08 ** COMMENT ** INVOICE TOTAL: 210.00 * CHECK TOTAL: 210.00 526258 R0001973 AH4R 112117 11/21/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 189.37 02 BILL FOR ACCT#0102754310-08 ** COMMENT ** INVOICE TOTAL: 189.37 * CHECK TOTAL: 189.37 526259 R0001974 GERALD WEST 112017 11/20/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 240.73 02 BILL FOR ACCT#0102450500-01 ** COMMENT ** INVOICE TOTAL: 240.73 * CHECK TOTAL: 240.73 526260 R0001975 RYAN HOMES 3311 CALEDONIA 11/20/17 01 SECURITY GUARANTEE REFUND FOR 01-000-24-00-2415 3,525.00 02 PERMIT #20170634 ** COMMENT ** INVOICE TOTAL: 3,525.00 * CHECK TOTAL: 3,525.00Page 29 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526261 RASMUSSA AMBER RASMUSSEN 111717 11/21/17 01 CONFLICT RESOLUTION TRAINING 01-210-54-00-5415 49.32 02 MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 49.32 * CHECK TOTAL: 49.32D000708 REDMONST STEVE REDMON 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526262 RJKUHN R.J. KUHN INC. 0000027470 11/07/17 01 PD TOILET REPAIR 01-210-54-00-5495 222.00 INVOICE TOTAL: 222.00 * CHECK TOTAL: 222.00D000709 ROSBOROS SHAY REMUS 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000710 SCOTTB BILL SCOTT 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-790-54-00-5440 4.50 02 PRORATED REIMBURSEMENT - ** COMMENT ** 03 RETIRED ON 11/03/17 ** COMMENT ** INVOICE TOTAL: 4.50 * DIRECT DEPOSIT TOTAL: 4.50Page 30 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526263 SEBIS SEBIS DIRECT 24484 11/21/17 01 OCT 2017 UTILITY BILLING 01-120-54-00-5430 375.69 02 OCT 2017 UTILITY BILLING 01-220-54-00-5430 125.00 03 OCT 2017 UTILITY BILLING 51-510-54-00-5430 503.34 04 OCT 2017 UTILITY BILLING 52-520-54-00-5430 234.79 05 OCT 2017 UTILITY BILLING 88-880-54-00-5462 125.00 INVOICE TOTAL: 1,363.82 * CHECK TOTAL: 1,363.82D000711 SLEEZERJ JOHN SLEEZER 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000712 SLEEZERS SCOTT SLEEZER 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000713 SMITHD DOUG SMITH 120117 12/01/17 01 NOV 2017 MOBILE EMAIL REIMBURS 79-790-54-00-5440 45.00 INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000714 SOELKET TOM SOELKE 120017 12/01/17 01 NOV 2017 MOBILE EMAIL 52-520-54-00-5440 45.00Page 31 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000714 SOELKET TOM SOELKE 120017 12/01/17 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526264 STERLING STERLING CODIFIERS, INC. 19860 11/07/17 01 SUPPLEMENT #42 01-110-54-00-5451 2,364.00 INVOICE TOTAL: 2,364.00 * CHECK TOTAL: 2,364.00 526265 STREICH STREICHERS I1289217 11/24/17 01 TACTILE PANTS 01-210-56-00-5600 135.00 INVOICE TOTAL: 135.00 * CHECK TOTAL: 135.00 526266 SUBURLAB SUBURBAN LABORATORIES INC. 150509 11/30/17 01 ROUTINE COLIFORM 51-510-54-00-5429 1,237.00 INVOICE TOTAL: 1,237.00 * CHECK TOTAL: 1,237.00 526267 SUNLIFE SUN LIFE FINANCIAL 111617 11/16/17 01 DEC 2017 DENTAL INS 01-110-52-00-5223 613.77 02 DEC 2017 DENTAL INS 01-110-52-00-5237 147.75 03 DEC 2017 DENTAL INS 01-120-52-00-5223 443.25 04 DEC 2017 DENTAL INS 01-210-52-00-5223 4,132.34 05 DEC 2017 DENTAL INS 01-220-52-00-5223 465.80 06 DEC 2017 DENTAL INS 01-410-52-00-5223 648.77Page 32 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526267 SUNLIFE SUN LIFE FINANCIAL 111617 11/16/17 07 DEC 2017 DENTAL INS 01-640-52-00-5241 659.08 08 DEC 2017 DENTAL INS 79-790-52-00-5223 749.90 09 DEC 2017 DENTAL INS 79-795-52-00-5223 496.94 10 DEC 2017 DENTAL INS 51-510-52-00-5223 734.03 11 DEC 2017 DENTAL INS 52-520-52-00-5223 353.27 12 DEC 2017 DENTAL INS 82-820-52-00-5223 423.27 INVOICE TOTAL: 9,868.17 * CHECK TOTAL: 9,868.17 526268 TRCONTPR TRAFFIC CONTROL & PROTECTION 90970 11/09/17 01 ULTRA LOK BAND 15-155-56-00-5619 304.95 INVOICE TOTAL: 304.95 * CHECK TOTAL: 304.95 526269 UPS5361 DDEDC #3, INC 112217 11/22/17 01 1 PKG TO KFO 01-110-54-00-5452 42.64 INVOICE TOTAL: 42.64 * CHECK TOTAL: 42.64 526270 VITOSH CHRISTINE M. VITOSH CMV1894 11/24/17 01 COFFMAN REZONING PUBLIC 90-111-00-00-0011 182.02 02 HEARING ** COMMENT ** INVOICE TOTAL: 182.02 * CHECK TOTAL: 182.02 526271 WATERSER WATER SERVICES CO. 27147 11/01/17 01 BENCH TESTED WATER METER 51-510-54-00-5462 30.00 INVOICE TOTAL: 30.00 * CHECK TOTAL: 30.00Page 33 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000715 WEBERR ROBERT WEBER 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000716 WILLRETE ERIN WILLRETT 120117 12/01/17 01 NOV 2017 MOBILE EMAIL 01-110-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526272 WTRPRD WATER PRODUCTS, INC. 0277197 11/02/17 01 CURB BOX PLUG 51-510-56-00-5640 144.50 INVOICE TOTAL: 144.50 * 0277596 11/17/17 01 MEDALLION UPPER VALVE PLATE, 51-510-56-00-5640 1,264.80 02 O RINGS. SEAT RINGS ** COMMENT ** INVOICE TOTAL: 1,264.80 * CHECK TOTAL: 1,409.30D000717 YBSD YORKVILLE BRISTOL 1117SF 12/04/17 01 NOV 2017 SANITARY FEES 95-000-24-00-2450 214,793.68 INVOICE TOTAL: 214,793.68 * 204006 12/01/17 01 NOV 2017 TRANSPORT & TIPPING 51-510-54-00-5440 7,425.38 INVOICE TOTAL: 7,425.38 * DIRECT DEPOSIT TOTAL: 222,219.06Page 34 of 37
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/05/17 UNITED CITY OF YORKVILLE TIME: 15:49:11 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 12/12/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526273 YORKACE YORKVILLE ACE & RADIO SHACK 164471 11/15/17 01 DRILL BITS 01-410-56-00-5620 18.98 INVOICE TOTAL: 18.98 * CHECK TOTAL: 18.98 526274 YORKSELF YORKVILLE SELF STORAGE, INC 112117-45 11/21/17 01 NOV 2017 STORAGE RENTAL 01-210-54-00-5485 80.00 INVOICE TOTAL: 80.00 * CHECK TOTAL: 80.00 526275 YOUNGM MARLYS J. YOUNG 110817 11/08/17 01 11/08/17 PLANNING & ZONING 01-110-54-00-5462 8.85 02 MEETING MINUTES ** COMMENT ** 03 COFFMAN REZONING PUBLIC 90-111-00-00-0011 35.40 04 HEARING ** COMMENT ** INVOICE TOTAL: 44.25 * CHECK TOTAL: 44.25 CHECK TOTAL: 232,683.56 TOTAL CHECKS PAID: 306,362.84 TOTAL DIRECT DEPOSITS PAID: 232,683.56 TOTAL AMOUNT PAID: 539,046.40Page 35 of 37
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION16,535.21$ -$ 16,535.21 1,782.49$ 810.84$ 19,128.54$ FINANCE9 350 86-9 350 861 024 19701 0611 076 11$UNITED CITY OF YORKVILLEPAYROLL SUMMARYDecember 1, 2017FINANCE9,350.86 - 9,350.86 1,024.19 701.06 11,076.11$ POLICE113,436.82 10,205.81 123,642.63 583.94 9,213.86 133,440.43$ COMMUNITY DEV.15,567.55 - 15,567.55 1,643.42 1,160.39 18,371.36$ STREETS13,066.46 - 13,066.46 1,408.56 962.40 15,437.42$ WATER15,742.24 353.06 16,095.30 1,699.51 1,174.41 18,969.22$ SEWER8,171.34 190.00 8,361.34 917.52 633.70 9,912.56$ PARKS15,566.26 174.41 15,740.67 1,696.85 1,152.97 18,590.49$ RECREATION12,915.28 - 12,915.28 1,147.17 964.73 15,027.18$ LIBRARY15,110.74 - 15,110.74 879.91 1,125.92 17,116.57$ TOTALS235,462.76$ 10,923.28$ 246,386.04$ 12,783.56$ 17,900.28$ 277,069.88$ TOTAL PAYROLL277,069.88$ Page 36 of 37
ACCOUNTS PAYABLE DATE
City MasterCard Bill Register (Pages 1 - 7)11/25/2017 133,385.83
Manual Check Register (Page 8)11/29/2017 114,139.04
Manual Check Register (Page 9)11/30/2017 172,912.68
Manual Check Register (Page 10)12/04/2017 274,912.89
City Check Register (Pages11 - 35)12/12/2017 539,046.40
SUB-TOTAL: $1,234,396.84
WIRE PAYMENTS
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, December 12, 2017
WIRE PAYMENTS
Amalgamated Bank of Chicago - 2014A Bond - Interest PMT 11/21/2017 69,293.75
Amalgamated Bank of Chicago - 2014A Bond -Principal PMT 11/21/2017 190,000.00
Amalgamated Bank of Chicago - 2015A Bond -Interest PMT 11/21/2017 109,500.00
Amalgamated Bank of Chicago - 2015A Bond -Principal PMT 11/21/2017 155,000.00
BNY Mellon - 2014 Bond - Interest PMT 11/21/2017 25,357.50
TOTAL PAYMENTS:$549,151.25
Bi - Weekly (Page 36)12/01/2017 277,069.88
SUB-TOTAL: $277,069.88
TOTAL DISBURSEMENTS:$2,060,617.97
PAYROLL
Page 37 of 37
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #1
Tracking Number
CC 2017-57
Resolution Urging the Governor to Veto Senate Bill 1451
City Council – December 12, 2017
N/A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of a resolution urging Governor Rauner to veto Senate Bill 1451, which
deals with small cell antennae regulations on local governments.
Background
Small cell wireless facilities have been rolling out statewide over the past couple years
due to the rising usage of data by consumers. These small cell facilities typically involve modest
antennae and a utility box on existing aboveground utility poles, but in certain cases can result in
the construction of 100+ foot tall monopoles. Whereas past cell technology could typically be
sited on large antenna or network towers on private property and spaced miles apart, small cell
wireless facilities are smaller but require more sites and less distance between the sites. Data
providers have decided to site these facilities within the rights-of-way throughout the country,
rather than pursue equipment housed on private property. Since this equipment is not considered
a public utility in the same way a gas line or an electric pole are, the state and city laws
governing their installation is not fully protective of the public.
These inadequate regulations led to a scenario in Yorkville where several months ago a
small cell provider asked the City for permission to build an 80 foot tall monopole in the
parkway immediately in front of City Hall. In that case, we were able to apply some sections of
our public utilities in the right-of-way ordinance to the permit request and deny the request. The
cell provider ended up modifying their request to an antenna on top of an existing utility pole
near City Hall.
Given that these types of local regulation issues occurred in every municipality across the
state, the small cell companies started to negotiate permitting agreements with the larger
municipalities and sought a state-wide bill to address siting regulations. This bill ended up as
SB1451, which was sponsored by Senator Terry Link of Gurnee. The original versions of the
bill were heavily slanted towards the small cell companies and against municipal control. The
matter was debated among lobbyists, municipalities, and legislators for months until the both the
House and the Senate approved a bill in October 2017 that contains many regulations favorable
to the industry. I have attached a couple articles from a press conference the Mayors of Aurora
and Naperville held a few weeks ago on this issue.
At this time, Metrowest and the IML have identified a number of bill provisions that
would be better served to be further negotiated between the parties rather than have the Governor
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 7, 2017
Subject: Resolution urging veto of SB1451
sign the existing bill. Metrowest and a number of other council of governments are requesting
individual municipalities to pass resolutions urging Governor Rauner to veto the bill. We have
attached a draft resolution for the City Council to consider. Because the council of governments,
led by the DuPage Mayors and Managers Caucus have asked for the resolutions to be approved
by the end of the calendar year, we have placed it directly on the Mayor’s Report on City
Council, rather than introduce the item to a committee.
Recommendation
Staff recommends approval of the resolution urging veto of SB1451.
Resolution No. 2017-___
Page 1
Resolution No. 2017-____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS URGING THE GOVERNOR TO VETO SENATE BILL 1451
WHEREAS, the United City of Yorkville supports the goal of ensuring reliable wireless services
in our communities and the advancement of technology in the telecommunications industry; and
WHEREAS, Senate Bill (“SB”) 1451 establishes the Small Wireless Facilities Deployment Act
and severely limits municipal authority to regulate, site, or charge permit fees for wireless
facilities; and
WHEREAS, SB 1451 permits a private business entity to use public right-of-way at a rate far
below market value, distorting the private market for small wireless facilities; and
WHEREAS, SB 1451 permits wireless providers, and third parties who act as agents or
contractors for wireless providers, to locate telecommunications equipment with an antenna as
large as six (6) cubic feet in size, and associated equipment up to twenty-five (25) cubic feet in
size, on existing or new utility poles subject to minimal zoning regulations by the municipality;
and
WHEREAS, SB 1451 creates an automatic approval timeline, which is one-sided and detrimental
to the public, presuming that municipalities are negligent—and providers not—when a permit is
incomplete or inadequate; and
WHEREAS, state legislators amended SB 1451 to exempt the City of Chicago in an effort to
pass the legislation; and
WHEREAS, many municipalities have already enacted ordinances, or are in the process of
updating their codes to address small wireless facilities, or are developing right-of-way use
agreements with the industry, indicating that municipalities are making a significant effort to
develop reasonable standards for the deployment of wireless facilities; and
WHEREAS, Illinois municipalities are diverse and each one must be given the opportunity to
develop reasonable regulations that will protect their specific needs;
NOW, THEREFORE, BE IT RESOLVED that the United City of Yorkville opposes SB 1451 as
passed by the Illinois General Assembly and urges the Governor to veto the legislation.
BE IT FURTHER RESOLVED that the United City of Yorkville is committed to developing
reasonable regulations for the deployment of wireless technology and is eager to work with
stakeholders to develop regulations that ensure reliable wireless services while also preserving
the rights of the municipality, property owners, and citizens.
Resolution No. 2017-___
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2017.
______________________________
MAYOR
Attest:
___________________________________
City Clerk
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #2
Tracking Number
CC 2017-58
Downtown Wayfinding Signage Program
City Council – December 12, 2017
N/A
Majority
Approval
Discussion to approve the contract with Michael’s Signs for the Downtown
wayfinding signage program.
Annie Callahan Purchasing
Name Department
Summary
Recommendation to award a contract to Michael’s Signs, of Racine WI, for the Downtown Wayfinding
Signage Program.
Background
The City had a comprehensive wayfinding signage program designed by Lakota Group and approved by the
City Council as part of the Comprehensive Plan Update in 2016. It is important to the City and the
downtown property and business owners that the downtown area has a unified look and feel. An RFP was
submitted in August 2017 for an experienced vendor to fabricate and install wayfinding signage throughout
the downtown area of the City to add to the beauty and ambiance of the downtown. The signs will welcome
both vehicles and pedestrian traffic to the Downtown area and provide them guidance and direction. The
aesthetic signage of the downtown area will be consistent throughout.
Bids were opened on October 27, 2017. The lowest reasonable bidder was Michael’s Signs for a total of
$35,280 that included both Phase I and Phase II. Phase I is a total of twelve (12) lightpole signs giving
direction to businesses and parking ($13,420.00). Phase II includes four (4) freestanding kiosks, two (2)
double sided and two (2) single sided kiosks ($21,860.00). The budget for FY18 is $25,000. Staff believes
that we can include all of Phase I and half of Phase II into the budget this fiscal year, for a total of
$24,960.00. This work will be completed in early Spring 2018.
Michael’s Signs would then complete the additional two (2) kiosks in FY19 for an additional $10,320.00.
Additionally, there may be an opportunity to update the signage to include branding elements for the
downtown based upon the recommendations from the City’s Downtown Overlay District’s planning
consultant, Farr and Associates. It is expected that Farr and Associates will be underway with the
branding component of the overlay district plan by late February/early April 2018. If it is feasible to
incorporate the branding as part of the sign fabrication without delaying installation, deviating
significantly from the originally approved signs, or increasing costs, staff would like to get feedback
from the City Council on this approach as well.
Recommendation
Staff recommends awarding a contract to Michael’s Signs for $24,960.00 for FY18 and $10,320.00 for
FY19 for the Downtown wayfinding signage program. Contract will be awarded but final fabrication
will not start until the branding component is finalized with Farr & Associates. Signs will be installed in
April 2018.
Memorandum
To: Economic Development Committee
From: Annie Callahan, Purchasing Manager
CC:
Date: December 5, 2017
Subject: Downtown Wayfinding Signage Program
11-7-17
-
CITY OF YORKVILLE
1(0)
YORKVILLE, IL
1 1
-
3M WHITE
3M BLACK
BILL PFISTER
1/2”=1’NOTED ABOVE
KD
MAP BLACK
MAP WHITE
TBD
TBD
TBD
CITY OF YORKVILLE
VEHICULAR WAYFINDING
RIVERFRONT
COURTHOUSE
PARKING
FRONT VIEW SIDE VIEW
Y ALUMINUM SIGN STIFFENER
MOUNTING HARDWARE
EXISTING LIGHT POLE
1/8” ALUMINUM ACCENT
1/8” ALUMINUM ACCENT
1/8” ALUMINUM FIELD (GRAY)
1/8” ALUMINUM “Y” (WHITE)
1/8” ALUMINUM BORDER (WHITE)
3M BLACK VINYL
5” LETTERING
1/8” ALUMINUM PANEL
W/ MAP PAINTED FINISHES
3M WHITE VINYL
3.75” LETTERING
4'-0"
5'-10"
9'-0"
11-7-17
-
CITY OF YORKVILLE
2(0)
YORKVILLE, IL
1 1
-
3M WHITE
BILL PFISTER
1/2”=1’NOTED ABOVE
KD
TBD
MAP WHITE
TBD
TBD
CITY OF YORKVILLE
DOWNTOWN DIRECTIONAL
FRONT VIEW SIDE VIEW
ALUMINUM SIGN STIFFENER
MOUNTING HARDWARE
EXISTING LIGHT POLE
3'-9"
4'-0"
10'-0"
1/8” ALUMINUM ACCENT
1/8” ALUMINUM ACCENT
1/8” ALUMINUM FIELD (GRAY)
1/8” ALUMINUM “Y” (WHITE)
1/8” ALUMINUM BORDER (WHITE)
3M WHITE VINYL
4” LETTERING
1/8” ALUMINUM PANEL
W/ MAP PAINTED FINISHES
11-7-17
-
CITY OF YORKVILLE
3(0)
YORKVILLE, IL
1 1
-
GRAY TBD
BILL PFISTER
3/4”=1’NOTED ABOVE
KD
MAP BLACK
MAP WHITE
TBD
TBD
TBD
LED
CITY OF YORKVILLE
INFORMATION KIOSK
FRONT VIEW SIDE VIEW
5'-5"
3'-6"5"
8'-6"
3” DIA. TAPCO POLE
TAPCO DECORATIVE FINIALS
TAPCO DECORATIVE BASE
FABRICATED ALUMINUM TOPPER W/
DIMENSIONAL BORDER & LETTERING
2”X2” SQUARE ALUMINUM TUBING
MOUNTING BRACKETS
ENCLOSED LOCKING CABINET W/
CHANGEABLE GRAPHIC
(INFORMATION BOX TO BE ILLUMINATED W/
WHITE SLOAN LEDS)
CAM LOCK
CUSTOM FABRICATED ALUMINUM CABINET
W/ MAP PAINTED FINISH
3M WHITE VINYL
3.75” LETTERING
Bid Opening ‐ October 27, 201710:00 a.m.City Hall ‐ 800 Game Farm RdDescription Per Sign Totals Per Sign Totals Per Sign TotalsSign #1 (4 signs) $1,375.00 $5,500.00 $1,846.80 $7,387.20 $836.75 $3,347.00Sign #2 (8 signs) $990.00 $7,920.00 $1,130.00 $9,040.00 $554.74 $4,437.92Total of Phase I $13,420.00 $16,427.20 $7,784.92Sign #3 (single sided kiosk) $5,160.00 $10,320.00 $5,947.40 $11,894.80 $12,355.50 $24,711.00Sign #4 (double sided kiosk) $5,770.00 $11,540.00 $6,547.40 $13,094.80 $13,809.00 $27,618.00Total of Phase II $21,860.00 $24,989.60 $52,329.00TOTAL of Phase I and Phase IIRequired attachments:Bid BondWage Rate Certification Drug Free WorkplaceNon‐Collusion CertificateEligible Contractor and Subcontractor CertificateState and Federal Equal Opportunity Employer Cert.ReferencesBid Sheet SignatureContractor Bid AgreementWAYFINDING SIGNAGE PROGRAMParvin ‐ ClaussCarol Stream, IL$60,113.92Yes or No Yes $41,416.80Yes or No Yes Correct Digital DisplaysSheridan, ILMichael's Signs IncRacine, WI$35,280.00No ‐ not requiredYes or No
Resolution No. 2017-___
Page 1
RESOLUTION No. 2017-__________
A RESOLUTION AUTHORIZING A CONTRACT WITH MICHAEL’S SIGNS,
INC. OF RACINE, WISCONSIN, FOR THE DOWNTOWN WAYFINDING
SIGNAGE PROGRAM
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City has previously advertised for bids on September 24, 2017 for a
downtown wayfinding signage program and received three (3) bids on October 27, 2017; and,
WHEREAS, based upon a review of the bids received and determination as to the
qualifications of the bidders, the corporate authorities of the United City of Yorkville have
determined that Michael’s Signs, Inc., of Racine, Wisconsin, having submitted a bid in the
amount of $13,420 for Phase I and $21,860.00 for Phase II is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the bid submitted by Michael’s Signs, Inc, is hereby accepted with
partial payment in the amount not to exceed $24,960.00 payable in fiscal year 2018 and an
amount not to exceed $10,320 payable in fiscal year 2019, and the Mayor and City Clerk are
hereby authorized and directed on behalf of the United City of Yorkville to execute a
CONTRACT FOR A DOWNTOWN WAYFINDING SIGNAGE PROGRAM with Michael’s
Signs, Inc. as attached hereto and made a part hereof as Exhibit A.
Section 2: That this resolution shall be in full force and effect from and after its passage
and approval according to law.
Resolution No. 2017-___
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2017.
______________________________
MAYOR
United City of Yorkville, Illinois
INVITATION TO BID
for Downtown Wayfinding Signage Program
Legal Notice Posted: September 24, 2017
Proposals Due: October 27, 2017 at 10:00AM
2 | Page
United City of Yorkville
Invitation To Bid
Wayfinding Signage Program Proposal Package
September 2017
Table of Contents
A. Legal Notice to Bidders
B. General Information
C. Introduction
D. Project Specifications
E. Instructions to Bidders
F. Contract
G. Bid Certifications
H. References
I. Subcontractors
J. Equipment List
K. Bid Proposal Sheet
L. Bid Sheet Signature
M. Contractor Bid Agreement
United City of Yorkville, Illinois
LEGAL NOTICE
Invitation To Bid
3 | Page
Fabrication, Delivery and Installation of custom wayfinding signs
for the Downtown Area of the United City of Yorkville.
Sealed bids for the Downtown Wayfinding Signage Program will be received at the address listed
below until October 27, 2017 at 10:00 a.m. All bids will be publicly opened immediately
thereafter. Proposals Bids not physically received by the City by 10:00 a.m. on October 27,
2017 will be returned, unopened to the bidder. Emailed or faxed proposals will not be accepted.
All proposals should be addressed and delivered to:
United City of Yorkville
RE: (Vendor Name)
Bid for DowntownWayfinding Signage Program
Attention: Annie Callahan, Purchasing Manager
800 Game Farm Road
Yorkville, IL 60560
Bid packets are available online at http://www.yorkville.il.us. The link can be found under the
Business tab - Bids & RFPs. Additional packets may be picked up at City Hall, 800 Game Farm
Road, Yorkville, IL 60560. City Hall is open Monday through Friday, 8:00AM to 4:30PM.
General questions regarding this Request for Proposals may be emailed to Annie Callahan,
Purchasing Manager at ACallahan@yorkville.il.us Any detailed questions concerning the actual
specifications or plans are to be forwarded by email to Krysti Barksdale-Noble at
knoble@yorkville.il.us not less than five (5) business days prior to the scheduled closing date.
The City Council will make the final selection and award of the contract. The City Council
reserves the right to accept or reject any and all bids, to waive technicalities and to accept or
reject any item of any bid.
The person or company submitting the bid shall at all times observe and conform to all laws,
ordinances, and regulations of the Federal, State, and City which may in any manner affect the
bid.
No communication, except as otherwise allowed in the specifications, shall occur regarding
this Invitation To Bid, including requests for information, or speculation between Bidder’s
or any of their individual members and any City elected official, employee or independently
contracted employees or consultants. Failure to comply with this provision may result in
offeror’s proposal being removed from consideration
Any cost incurred by the Bidder in preparation, transmittal, or presentation of any information or
material submitted in response to the RFP, shall be borne solely by the Bidder.
4 | Page
General Information
The United City of Yorkville is seeking an experienced individual or firm to implement
Phase 1 of the Wayfinding Signage Program which includes the fabrication, delivery and
installation of wayfinding signs for the Downtown area. When both phases are complete, the
City will have a comprehensive wayfinding sign program consistent throughout the
Downtown area.
The vendor shall furnish and provide all labor, materials, tools, equipment and machinery,
unless otherwise specified, necessary to perform and complete, in a good and workmanlike
manner, the complete fabrication and installation of the wayfinding signs. It is the City’s
intention to hire one vendor to complete both phases of the wayfinding signage program.
However, the City retains the right to procure the various services from multiple vendors.
Introduction
Purpose of Request:
It is important to the City and the downtown property and business owners that the downtown area
have a unified look and feel. We are seeking an experienced vendor to Fabricate and Install
wayfinding signage throughout the downtown area of the City to add to the beauty and ambiance of
the downtown. The signs will welcome both vehicles and pedestrian traffic to the Downtown area
and provide them guidance and direction. The aesthetic signage of the downtown area will be
consistent throughout.
Project Description:
The City is requesting proposals for the wayfinding signage program for the Downtown area,
according to the Project Specifications and Plans contained herein (the “Project”).
Project Specifications and Plans
Scope of Work: The City had a comprehensive wayfinding signage program designed and
approved by the City Council. The approved signage program is attached. Bidders must
completely familiarize themselves with the specifications in this bid document.
Phase 1: Phase 1 is anticipated to consist of fabrication and installation of 12 non-illuminated
single faced pole mounted signs. Mounting Pole exists but mounting bracket needs to be
provided by the Bidder and included in the bid price. There are a total of four (4) signs marked
as #1 on the attached. These signs will be mounted on the pole 9 feet off the ground. These 4
signs are approximately 6 feet tall and 4 feet wide. Directional wording will be provided at a
later date but the bid should include at a minimum of four lines of directional words and arrows
at 5” tall. There are a total of eight (8) signs marked as #2 on the attached. Sign #2 will be
mounted on the existing pole 10 feet off the ground. These signs are approximately 4 feet tall
and 4 feet wide. Directional words will be provided at a later date but the bid should include a
minimum of one line of directional words and arrows at 5” tall.
Phase 2: Phase 2 is anticipated to consist of the fabrication and installation of total of two (2)
single sided information kiosks shown as sign #3 and a total of two (2) double sided
5 | Page
information kiosks shown as sign #4. Sign #3 and Sign #4 will be an enclosed locking cabinet
and each information line shall be changeable. Cabinet will be illuminated for viewing during
the evening hours. City will provide the electric connection to the site location and Bidder
shall connect the electricity to the sign. Mounting poles and mounting brackets for all signs
included in Phase 2 are to be included in the bid price. Placement will be determined at a later
date.
Alternative Bids: The City is looking for alternative ideas for the Phase 2 kiosk signs. The
City is interested in a touch screen and/or LED kiosk sign. Colors should follow the same
pallet as specified. Artwork should remain consistent with the approved specifications
herein. Please provide your designs and pricing.
Bidder must provide pricing for Phase 1 and Phase 2 for the bid package to be valid. Bidders are
encouraged to provide design ideas with pricing on the alternative bid but it is not required.
Additional Information: As part of Phase 1, the Bidder will be required to assess the condition of
the existing poles to assist in determining how to fasten the signs for long term placement.
Traffic Control: The Bidder will be responsible for maintenance of traffic during installation of
the wayward sign package. If necessary, the Bidder must use flag men, traffic cones and advance
warning signs to assist with traffic flow and comply with the State of Illinois Traffic Control
Manual.
Debris: The Bidder shall clean and maintain all work areas at all times. Effective dust control
by use of spray systems or other means shall be maintained at all times.
Protection of Property and Utilities: All reasonable precautions will be taken to protect public
and private property such as pavements, sidewalks, lawns, fences, bushes, trees, shrubs, catch
basins, manholes, drains, utilities, buildings and other property from undue damage. If the Director
of Public Works determines that the Bidder has damaged or destroyed property, it shall be repaired
or replaced to the satisfaction of the Director at the Bidder’s expense.
If Applicable, the Bidder shall have full responsibility for locating all underground facilities in
work areas, whether shown or not shown on the Drawings, and contacting JULIE for coordination
of the work with the owners of such underground facilities during construction, for the safety and
protection thereof, and repairing any damage thereto resulting from the Project; the cost of which
shall be included in the Contract Unit Prices for the items specified.
Rules, regulations, and codes governing the respective utilities which may be encountered shall be
observed in executing all work
Accident Reporting: All accidents occurring on the job which damage public or private property,
result in injuries to workers or other persons, or damage to utilities shall be promptly reported to
the City’s Police and to the Public Works Department.
6 | Page
Instructions to Bidders
1. Receipt of Bid: Friday, October 27, 2017; 10:00 A.M.
2. Basis of Bid: Sealed bids will be received until the above noted time and date.
3. Project Description: Fabrication, Delivery and Installation of custom wayfinding signs
for the Downtown area
4. Preparation and Submission of Bids:
A. Each bid shall be submitted on the exact form furnished. All blank spaces for bid
prices, unit costs and alternates must be filled in using both words and figures if
indicated. In case of any discrepancy in the amount bid, the prices expressed in written
words shall govern.
B. Each Bidder must complete, execute and submit with its bid a certifications regarding
public contracting.
C. Each Bidder must submit a complete bid package, including the following items:
i. Signed Contract
ii. Bid Certifications
iii. Bid Sheet
iv. Contract
v. References
vi. Subcontractors List.
vii. Equipment List
viii. Bid Guarantee in the amount of 10% of the total of project.
D. One (1) paper copy of the bid and one electronic version of the bid on a flash drive
in a *.pdf (Adobe Acrobat) version shall be submitted in a sealed envelope on or
before the time stated and shall bear the name of the individual, firm, or corporation
submitting the Bid and the Bid Name - “Wayfinding Signage Program”.
E. Bidders may attach separate sheets to the bid for the purpose of explanation, exception,
alternate bid and to cover unit prices, if needed.
F. Bidders may withdraw their bid either personally or by written request at any time
before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or
modified after the bid opening except where the award of contract has been delayed for a
period of more than ninety (90) days.
G. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the bid is made
without collusion with any other person, firm or corporation.
H. The Bidder further declares that he has carefully examined this entire Bid Package, and
he has familiarized himself with all of the local conditions affecting the Project and the
detailed requirements of this work and understands that in making the bid he waives all
rights to plead a misunderstanding regarding same.
I. The Bidder further agrees that if the City decides to extend or shorten the completion
period, or otherwise alters it by extras or deductions, including elimination of one or
more of the items, as provided in the specifications, the Bidder will perform the work as
altered, increased or decreased.
J. The Bidder further agrees that the City representative may at any time during the
progress of the Project covered by this Contract, order other work or materials incidental
thereto and that all such work and materials as do not appear in the bid or contract as a
specific item covered by a lump sum price, and which are not included under the bid
price for other items in the Contract, shall be performed as extra work.
7 | Page
K. The Bidder further agrees to execute all documents within this Bid Package, for this
work and present all of these documents to the City.
L. The Bidder further agrees to execute all documents within this Bid Package, obtain a
Certificate of Insurance for this work and present all of these documents within fifteen
(15) days after the receipt of the Notice of Award.
M. The Bidder further agrees to begin work not later than ten (10) days after receipt of the
Notice to Proceed, unless otherwise provided, and to execute the work in such a
manner and with sufficient materials, equipment and labor as will insure its completion
within the time limit specified within the bid, it being understood and agreed that the
completion within the time limit is an essential part of the contract.
N. By submitting a bid, the Bidder understands and agrees that, if his bid is accepted, and
he fails to enter into a contract forthwith, he shall be liable to the City for any damages
the City may thereby suffer.
O. No bid will be considered unless the party offering it shall furnish evidence satisfactory to
the City that he has necessary facilities, ability and pecuniary resources to fulfill the
conditions of the Contract.
5. Additional Information Request: Questions regarding this Invitation To Bid can be
emailed to Annie Callahan, Purchasing Manager at ACallahan@yorkville.il.us and
specific questions regarding the specifications in this Invitation To Bid can be emailed to
Krysti Noble at knoble@yorkville.il.us by the end of business on October 20, 2017.
Answers will be provided in writing to all potential Bidders who the City has notice of
their intent to submit a bid; No oral comments will be made to any Bidder as to the
meaning of the Invitation To Bid and Specifications or other contract documents. Bidders
will not be relieved of obligations due to failure to examine or receive documents, visit the
site or become familiar with conditions or facts of which the Bidder should have been
aware of and the City will reject all claims related thereto.
Information (other than in the form of a written Addendum issued by the City) from any
officer, agent, or employee of the City or any other person shall not affect the risks or
obligations assumed by the Bidder or relieve him from fulfilling any of the conditions and
obligations set forth in the proposal and other contract documents. Before the proposals
are opened, all modification or additions to the proposal documents will be made in the
form of a written Addendum issued by the City. Any Addendum issued will be posted on
the City’s website. In the event of conflict with the original contract documents, addenda
shall govern all other contract documents to the extent specified. Subsequent addenda
shall govern over prior addenda only to the extent specified.
The Bidder shall be required to acknowledge receipt of the formal Addendum by signing
the Addendum and including it with the proposal quotation. Failure of a Bidder to include
a signed formal Addendum in its bid shall deem its bid non-responsive: provided, however
that the City may waive this requirement if it in its best interest.
Page | 8
6. Conditions:
A. The City is exempt from Federal excise tax and the Illinois Retailer's Occupation
Tax. This bid shall not include any amounts of money for these taxes.
B. To be valid, the bids shall be itemized so that selection for purchase may be made,
there being included in the price of each unit the cost of delivery (FOB Destination).
C. The City shall reserve the right to add or to deduct from the base bid and/or alternate bid
any item at the prices indicated in itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
7. Award of Bid: The United City of Yorkville reserves the right to reject any or all bids
and to waive any informality or technical error and to accept any bid deemed most favorable
to the interests of the United City of Yorkville.
A. The items of work not specifically mentioned in the Schedule which are necessary
and required to complete the work intended shall be done incidental to and as part of
the items of work for which a unit price is given. No additional payment will be
made for such incidental work. The Bidder shall be responsible for identifying all
costs to complete the project on time and in order to create a functional and
operational system in accordance with the Plans and Specifications.
B. In addition to price, the City may consider:
• Design of signs submitted in Alternative bids
• Ability, capacity and skill to fulfill the contract as specified.
• Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or interference.
• Character, integrity, reputation, judgment, experience and efficiency.
• Quality of performance on previous contracts.
• Previous and existing compliance with laws and ordinances relating to the contract.
• Sufficiency of financial resources.
• Quality, availability and adaptability of the commodities, services or construction,
in relation to the City 's requirements.
• Ability to provide future maintenance and service under the contract.
• Number and scope of conditions attached to the bid/proposal.
• Record of payments for taxes, licenses or other monies due the City
.
8. Rejection of Bids:
A. The City reserves the right to cancel invitations for bids or requests for proposals
without penalty when it is in the best interest of the City. Notice of cancellation
shall be sent to all individuals or entities solicited.
B. The City reserves the right to reject any or all bids, to waive any minor informality
or irregularity in any bid, to negotiate changes and/or modifications with the
lowest responsible bidder and to make award to the response deemed to be the
most advantageous to the City. Any bid not conforming to the specifications or
requirements set forth by the City in the bid request may be rejected.
C. Bids may also be rejected if they are made by a bidder that is deemed un-
responsible due to a lack of qualifications, capacity, skill, character, experience,
reliability, financial stability or quality of services, supplies, materials, equipment
or labor.
9. Equal Opportunity: The Bidder will not discriminate against any employee or applicant
for employment because of race, color, religion, sex, ancestry, national origin, place of birth,
age or handicap unrelated to bona fide occupational qualifications.
9 | Page
10. Non-Discrimination: The Bidder, its employees and subcontractors, agrees not to commit
unlawful discrimination and agrees to comply with applicable provisions of the Illinois
Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation
Act, and rules applicable to each.
12. Execution of Documents: The Bidder, in signing his Bid on the whole or on any portion of
the work, shall conform to the following requirements:
Bids signed b y an individual other than the individual represented in the Bid documents
shall have attached thereto a power of attorney evidencing authority to sign the Bid in the
name of the person for whom it is signed.
Bids which are signed for a partnership shall be signed by all of the partners or by an
attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power
of attorney evidencing authority to sign the bid, executed by the partners.
Bids which are signed for a corporation shall have the correct corporate name thereof and
the signature of the President or other authorized officer of the corporation manually written
below the corporate name.
If such Bid is manually signed by an official other than the President of the Corporation, a
certified copy of a resolution of the board of directors evidencing the authority of such
official to sign the Bid should be attached to it. Such Bid shall also bear the attesting
signature of the Secretary of the corporation.
13. Independent Contractor: There is no employee/employer relationship between the
Contractor and the City. Contractor is an independent contractor and not the City’s
employee for all purposes, including, but not limited to, the application of the Fair Labors
Standards Act minimum wage and overtime payments, Federal Insurance Contribution
Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s
Compensation Act (820 ILCS 305/1, et seq.). The City will not (i) provide any form of
insurance coverage, including but not limited to health, worker’s compensation,
professional liability insurance, or other employee benefits, or (ii) deduct any taxes or
related items from the monies paid to Contractor. The performance of the services
described herein shall not be construed as creating any joint employment relationship
between the Contractor and the City, and the City is not and will not be liable for any
obligations incurred by the Contractor, including but not limited to unpaid minimum
wages and/or overtime premiums, nor does there exist an agency relationship or
partnership between the City and the Contractor.
14. Approval and Use of Subcontractors: The Contractor shall perform the Services with
its own personnel and under the management, supervision, and control of its own
organization unless otherwise approved by the City in writing. All subcontractors and
subcontracts used by the Contractor shall be included on the Subcontractor’s form in the
Bid proposal and be acceptable to, and approved in advance by the City. The City’s
approval of any subcontractor or subcontract shall not relieve the Contractor of full
responsibility and liability for the provision, performance, and completion of the Work in
full compliance with, and as required by or pursuant to, this Contract. If the Contractor
chooses to use subcontractors to perform any of the Work, the Work performed under any
subcontract shall be subject to all of the provisions of this Contract in the same manner as
if performed by employees of the Contractor. Every reference in this Contract to
10 | Page
“Contractor” shall be deemed to also apply to all subcontractors of the Contractor. Every
subcontract entered into by the Contractor to provide the Work or any part thereof shall
include a provision binding the subcontractor to all provisions of this Contract.
If any personnel or subcontractor fail to perform the part of the Work undertaken by it in
a manner satisfactory to the City, the Contractor shall immediately upon notice from the
City remove and replace such personnel or subcontractor. The City shall have no claim
for damages, for compensation in excess of the contract price, or for a delay or extension
of the contract time as a result of any such removal or replacement.
15. Assignment: Neither the City nor the Contractor shall assign or transfer any rights or
obligations under this Agreement without the prior written consent of the other party.
16. Governing Law: The Contract and the rights of the City and Bidder under the Contract
shall be interpreted according to the laws of the State of Illinois. Venue for any action
related to the Contract will be in the Circuit Court of Kendall County, Illinois.
17. Changes in Law: Unless otherwise explicitly provided in the Contract, any reference to
laws shall include such laws as they may be amended or modified from time to time.
18. Time: The Contract Time is of the essence of this Contract. Except where otherwise
stated, references in the Contract to days shall be construed to refe r to calendar days.
11 | Page
GENERAL CONDITONS
This entire bid package and following sections apply to all bids requested and accepted by the
City and become a part of the contract unless otherwise specified. Persons submitting bids or
their authorized representatives are expected to fully inform themselves as to the conditions,
requirements, and specifications before submitting bids. The City assumes that submission of a
bid means that the person submitting the bid has become familiar with all conditions and intends
to comply with them unless noted otherwise.
1. Definitions: The Term “City” whenever used in the contract documents shall be
construed to mean the United City of Yorkville. The United City of Yorkville, the
Community Development Department, and the Director of Community Development
shall also be known herein, respectively, as the City, the Department, and the Director.
2. Conditions: The Bidder is responsible for being familiar with all conditions, instructions,
and documents governing this Project and bid. Failure to make such investigation and
preparations shall not excuse the Contractor from performance of the duties and
obligations imposed under the terms of the contract.
3. Bid Bond: If the bidder’s proposal for this project exceeds forty thousand dollars
($40,000.00), bids shall be secured by a certified check, bank draft, satisfactory bid bond
or approved letter of credit in the amount of ten percent (10%) of the total amount of the
complete project. Bid security shall be submitted with the bid.
4. Performance Bond: If the bidder’s proposal for the project is equal to or greater than
$5,000 then the following bonds shall be delivered to the City and shall become binding
with the acceptance of the bid:
Performance bond satisfactory to the City, executed by Surety Company authorized to do
business in the state or otherwise secured in a manner satisfactory to the City, in an
amount equal to 110% of the complete project. The surety on the bond shall be a
company that is licensed by the Department of Insurance authorizing it to execute surety
bonds and the company shall have a financial strength rating of at least A- as rated by
A.M. Best Company, Inc., Moody’s Investors Service, Standard & Poor’s Corporation, or
a similar rating agency.
Upon receipt of the performance bond, the City will return the bid bond to the bidder.
5. Insurance Requirements: T he successful Bidder shall comply with the City’s insurance
requiremnts attached hereto as Exhibit B.
6. Force Majeure: Whenever a period of time is provided for in this Agreement for the
Contractor or the City to do or perform any act or obligation, neither party shall be liable
for any delays or inability to perform if such delay is due to a cause beyond its control
and without its fault or negligence including, without limitation: a) Acts of nature; b)
Acts or failure to act on the part of any governmental authority other than the City or
Contractor, including, but not limited to, enactment of laws, rules, regulations, codes or
ordinances subsequent to the date of this Agreement; c) Acts or war; d) Acts of civil or
military authority; e) Embargoes; f) Work stoppages, strikes, lockouts, or labor disputes;
12 | Page
g) Public disorders, civil violence, or disobedience; h) Riots, blockades, sabotage,
insurrection, or rebellion; i) Epidemics or pandemics; j) Terrorist acts; k) Fires or
explosions; l) Nuclear accidents; m) Earthquakes, floods, hurricanes, tornadoes, or other
similar calamities; n) Major environmental disturbances; or o) Vandalism. If a delay is
caused by any of the force majeure circumstances set forth above, the time period shall be
extended for only the actual amount of time said party is so delayed. Further, either party
claiming a delay due to an event of force majeure shall give the other party written notice
of such event within three (3) business days of its occurrence or it shall be deemed to be
waived.
7. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail
to complete the work within the specified time stipulated in the contract or within such
extended time as may have been allowed, the Contractor shall be liable and shall pay to
the City the amount shown in the following schedule of deductions, not as a penalty but
as liquidated damages, for each hour of overrun in the contract time or such extended
time as may have been allowed. The liquidated damages for failure to complete the
contract on time are approximate, due to the impracticality of calculating and proving
actual delay costs. This schedule of deductions establishes the cost of delay to account for
administration, engineering, inspection, and supervision during periods of extended and
delayed performance. The costs of delay represented by this schedule are understood to
be a fair and reasonable estimate of the costs that will be borne by the City during
extended and delayed performance by the Contractor of the work. The liquidated damage
amount specified will accrue and be assessed not until final completion of the total
physical work of the contract even though the work may be substantially complete. The
City will deduct these liquidated damages from any monies due or to become due to the
Contractor from the City.
Deduction for Each Day of Overrun in Contract Time: $250.00 per day.
8. Compliance with Laws and Regulations: In connection with the performance of the
work, the Contractor shall comply with all statutes, laws, regulations, and orders of
federal, state, county, or municipal authorities which shall impose any obligation or duty
upon the Contractor.
9. Contract Term: The contract will begin upon a full executed Agreement and approval
of the City Council and expire no later than sixty (60) days following the completion of
the installation of Phase 2.
10. Driver’s License: Before commencing work, the Contractor shall provide a copy of
valid driver’s license for each employee operating equipment in the City. Drivers shall
possess a Commercial Driver’s License with appropriate endorsements if operating
equipment that requires such a license.
11. Change Orders: After a contract is awarded pursuant to the competitive bid procedures
specified herein, additional purchases or modifications may be made under the contract,
or the terms of the contract may be extended, without rebidding the materials, supplies,
services or equipment involved, provided that the change order:
13 | Page
a. Is approved by the City Council when the change order is an increase or decrease
of more than $10,000 or the time of completion by more than 30 days.
b. Is approved by the by the City Administrator, or his/her designee for change
orders that are not greater than ten thousand dollars ($10,000.00).
12. Construction Contracts:
a. The Bidder must comply with all applicable laws prerequisite to doing business
in the state.
b. The Bidder must have a valid Federal Employer Tax Identification Number or
Tax Identification Number (for individuals).
c. The Bidder must provide a Statement of Compliance with provisions of the State
and Federal Equal Opportunity Employer requirements.
13. Termination: The City shall have the right at any time and for any reason (without any
penalty) to terminate, in whole or in part, this Contract, provided that the City shall
provide Contractor at least ten (10) days’ prior written notice of such termination
whereupon this Agreement shall automatically terminate immediately after the 11th day.
a. When this contract, or any portion hereof, is terminated or cancelled by the City,
and the Contractor released before all items of work included in this contract have
been completed, payment may be made be prorated as a percentage of completion
of the actual work at contract unit prices, and no claims for loss of anticipated
profits or other damages will be made and are hereby waived.
b. Termination of a contract, as stated above, will not relieve the Contractor or
his/her surety of the responsibility of replacing defective work or materials.
14. Additional Items: The City and Contractor further agree that
a. Prevailing Wage
Some or all of the work herein may be subject to the provisions of Prevailing
Wage Act, 820 ILCS 130/0.01 et.seq., providing for the payment of prevailing
rate wages to all laborers, workmen and mechanics engaged on work. The
Contractor agrees that, prior to making any payments to its own laborers,
workers, or mechanics or to any subcontractor it will determine whether it must
legally pay wages in accordance with the Prevailing Wage Act, and if so legally
required, pay the then-current prevailing rate of wage as determined by the
Illinois Department of Labor and posted at: http//www.state.il.us/agency/idol/.
The City may at any time inquire of the Contractor as to rates of wages being
paid employees of the Contractor, and any subcontractor or material men,
whereupon such information shall be promptly provided by the Contractor. The
Contractor shall indemnify the City for any and all violations of the prevailing
wage laws and any rules and regulations now and hereafter issued pursuant to
said laws.
The Contractor shall insert into each subcontract and into the project
specifications for each subcontract a written stipulation requiring all laborers,
workers and mechanics performing work under the contract to comply with the
Prevailing Wage Act and to require each subcontractor to insert into each lower-
tiered contract and into the project specification for each lower tiered subcontract
a similar stipulation.
14 | Page
b. Sexual Harassment: During the entire term of the contract, Contractor shall
have in full force and effect a written Sexual Harassment Policy, which complies
with the Illinois Human Rights Act (775- ILCS 5/1-101 et.seq.) including at least
the following: 1) a statement on the illegality of sexual harassment; 2) the
definition of sexual harassment under Illinois Law; 3) a description of sexual
harassment, utilizing examples; 4) an internal complaint process, including
penalties; 5) the legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights (“Department”) and the Illinois
Human Rights Commission (“Commission”); 6) directions on how to contact the
Department and the Commission; and 7) protection against retaliation as provided
by Section 6-101 of the Act.
c. Drug Free Workplace: In compliance with Illinois law, The Contractor certifies
and agrees that it will provide a drug free workplace by:
1) Publishing a Statement:
2) Notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance, including cannabis, is prohibited
in the Contractor’s workplace.
3) Specifying the actions that will be taken against employees for violations of
such prohibition.
4) Notifying the employee that, as a condition of employment on such Contract,
the employee will:
5) Abide by the terms of the statement; and
6) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction.
7) Establishing a drug free awareness program to inform employees about:
8) The dangers of drug abuse in the workplace;
9) The Contractor’s policy for maintaining a drug free workplace;
10) Available counseling, rehabilitation, or assistance programs; and
11) Penalties imposed for drug violations.
12) Providing a copy of the Statement required by subsection (a) to each
employee engaged in the performance of the Contract and to post the
Statement in a prominent place in the workplace.
13) Notifying the contracting agency within ten (10) days after receiving notice of
any violations as listed above.
14) Imposing a sanction on, or requiring the satisfactory participation in a drug
abuse assistance or rehabilitation program, by any employee who is so
convicted, as required by Section 5 of the Drug Free Workplace Act.
15) Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation are required and indicating that a
trained referral team is in place.
16) Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
17) The Contractor will be required to sign a Drug Free Workplace Certification.
d. Substance Abuse Prevention on Public Works Projects: Before a contractor
or subcontractor commences work on a public works project as defined in 820
ILCS 130/2, the contractor or subcontractor shall have in place a written program
which meets or exceeds the program requirements in the Substance Abuse
Prevention on Public Works Projects Act, to be filed with the public body
engaged in the construction of the public works and made available to the general
15 | Page
public, for the prevention of substance abuse among its employees. The testing
must be performed by a laboratory that is certified for Federal Workplace Drug
Testing Programs by the Substance Abuse and Mental Health Service
Administration of the U.S. Department of Health and Human Services. At a
minimum, the program shall include all of the following:
1) A minimum requirement of a 9 panel urine drug test plus a test for alcohol.
Testing an employee's blood may only be used for post-accident testing,
however, blood testing is not mandatory for the employer where a urine test is
sufficient.
2) A prohibition against the actions or conditions specified in 820 ILCS 265/10.
3) A requirement that employees performing the work on a public works project
submit to pre-hire, random, reasonable suspicion, and post-accident drug and
alcohol testing. Testing of an employee before commencing work on a public
works project is not required if the employee has been participating in a
random testing program during the 90 days preceding the date on which the
employee commenced work on the public works project.
4) A procedure for notifying an employee who violates 820 ILCS 265/10, who
tests positive for the presence of a drug in his or her system, or who refuses to
submit to drug or alcohol testing as required under the program that the
employee may not perform work on a public works project until the employee
meets the conditions specified in subdivisions (2)(A) and (2)(B) of 820 ILCS
265/20.
e. Non-Collusion: The Contractor represents that it is not barred from bidding for
this contract as a result of a violation of 720 ILCS 5/33E concerning bid rigging,
rotating, kickbacks, bribery and interference with public contracts. The
Contractor will be required to sign the Non-Collusion Certification.
f. Compliance with Laws and Regulations: In connection with the performance
of the work, the Contractor shall comply with all statutes, laws, regulations, and
orders of federal, state, county, or municipal authorities which shall impose any
obligation or duty upon the Contractor.
SECTION 9 - STEWARDSHIP AND IMPLEMENTATION
174 THE YORKVILLE PLAN • CONNECTING OUR PAST TO THE FUTURE CITY COUNCIL REVIEW DRAFT
Sample Yorkville Placemaking and Wayfinding Elements
SECTION 9 - STEWARDSHIP AND IMPLEMENTATION
173THE YORKVILLE PLAN • CONNECTING OUR PAST TO THE FUTURECITY COUNCIL REVIEW DRAFT
Sample Yorkville Placemaking and Wayfinding Elements
Exhibit B
UNITED CITY OF YORKVILLE, ILLINOIS
INSURANCE REQUIREMENTS
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his
agents, representatives, employees, or subcontractors.
1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional
insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insured Endorsement
CG 2026, CG 2010.
B. Owners and Contractors Protective Liability (OCP) policy is required with the City as insured (for contracts with
subcontractors and projects that are inherently dangerous).
C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto."
D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability
insurance.
E. Builder Risk Property Coverage with City as loss payee.
2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope:
A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and
property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate
shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000.
B. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury
and property damage.
C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property
damage.
D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and
Employers' Liability limits of $1,000,000 per accident.
E. Builder's Risk shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic
pressure not excluded), on a completed value, replacement cost basis. (Protection against loss of materials during
construction, renovation, or repair of a structure.)
F. Umbrella Excess Insurance: $3,000,000. “Following form” of the underlying and excess policies including listing the
City as an additional insured.
3. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, agents,
employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation,
claim administration, and defense expenses.
4. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
A. General Liability and Automobile Liability Coverages
1. The City, its officials, agents, employees, and volunteers are to be covered as additional insureds as respects:
liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor;
products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or
automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers.
2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and
volunteers shall be excess of Contractor's insurance and shall not contribute with it.
Exhibit B
3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its
officials, agents, employees, and volunteers.
4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that
Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except
with respect to the limits of the insurer's liability.
5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that
does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and
volunteers as additional insureds.
6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability
policies will not be accepted.
B. All Coverages
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in
coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has
been given to the City.
5. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of
Illinois.
6. VERIFICATION OF COVERAGE
Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and
volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The
certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work
commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as
the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves
the right to request full certified copies of the insurance policies and endorsements.
7. SUBCONTRACTORS
Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
8. ASSUMPTION OF LIABILITY
The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor,
any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person
or persons occasioned by or in any way arising out of any work performed pursuant to this agreement.
9. INDEMNITY/HOLD HARMLESS PROVISION
To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its
officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in
whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or
which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the
Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising
therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents,
and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or
otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and
defend the City, its officials, agents, and employees as herein provided.
10. ADDITIONAL INSURED ENDORSEMENT
The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City,
but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" shall
mean: (1) Liability the Additional Insured may incur resulting from the actions of a contractor it hires, (2) Liability the
Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the
Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may
incur due to joint negligence of the Named Insured Contractor and the Additional Insured.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #3
Tracking Number
CC 2017-59
Meeting Schedule for 2018
City Council – December 12, 2017
Majority
Approval
Proposed meeting dates for 2018.
Lisa Pickering Administration
Name Department
Summary
Proposed 2018 meeting schedule.
Meeting Schedule for 2018
For 2018, if the City Council would like to continue meeting at 7:00 p.m. on the second
and fourth Tuesdays of each month, with one meeting in December on the second Tuesday, the
tentative meeting dates would be as follows:
January 9 & 23, 2018
February 13 & 27, 2018
March 13 & 27, 2018
April 10 & 24, 2018
May 8 & 22, 2018
June 12 & 26, 2018
July 10 & 24, 2018
August 14 & 28, 2018
September 11 & 25, 2018
October 9 & 23, 2018
November 13 & 27, 2018
December 11, 2018
Recommendation
Staff recommends approval of a meeting schedule for 2018.
Memorandum
To: Mayor and City Council
From: Lisa Pickering, Deputy Clerk
CC: Bart Olson, City Administrator
Date: December 6, 2017
Subject: Meeting Schedule for 2018
Page 1 of 2
2018 MEETING SCHEDULE
This meeting schedule is subject to revision. Upon revision, all entities that have lodged a
request for the meeting schedule will be sent the updated/revised schedule.
City Council Meeting 2nd & 4th Tuesday – 7:00 pm at City Hall
January 9 & 23 July 10 & 24
February 13 & 27 August 14 & 28
March 13 & 27 September 11 & 25
April 10 & 24 October 9 & 23
May 8 & 22 November 13 & 27
June 12 & 26 December 11
Administration Committee 3rd Wednesday – 6:00 pm at City Hall
January 17 July 18
February 21 August 15
March 21 September 19
April 18 October 17
May 16 November 21
June 20 December 19
Economic Development Committee 1st Tuesday – 6:00 pm at City Hall
January 2 July 3
February 6 August 7
March 6 September 4
April 3 October 2
May 1 November 6
June 5 December 4
Public Safety Committee Quarterly - 1st Thursday – 6:00 pm at City Hall
January 4 July 5
April 5 October 4
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
DRAFT
Page 2 of 2
Public Works Committee 3rd Tuesday – 6:00 pm at City Hall
January 16 July 17
February 20 August 21
March 20 September 18
April 17 October 16
May 15 November 20
June 19 December 18
Fire and Police Commission Quarterly, 4th Wednesday - 6:00 pm at City Hall
January 24 July 25
April 25 October 24
Library Board Meeting 2nd Monday - 7:00 pm at Library
January 8 July 9
February 12 August 13
March 12 September 10
April 9 October 8
May 14 November 12
June 11 December 10
Park Board 2nd Thursday – 6:30 pm at
Parks Maintenance Bldg – 185 Wolf Street
January 11 July 12
February 8 August 9
March 8 September 13
April 12 October 11
May 10 November 8
June 14 December 13
Planning and Zoning Commission 2nd Wednesday - 7:00 pm at City Hall
January 10 July 11
February 14 August 8
March 14 September 12
April 11 October 10
May 9 November 14
June 13 December 12
Police Pension Fund Board Quarterly, 2nd Tuesday - 5:00 p.m. at Police Dept.
February 13 August 14
May 22* (4th Tuesday) November 13
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #4
Tracking Number
CC 2017-60
Collective Bargaining Agreement between IUOE Local 150, Public Works employees
and the City
City Council – December 12, 2017
N/ A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of a collective bargaining agreement between the City and Public Works employees,
represented by IOUE Local 150.
Background
The last collective bargaining agreement between the City and Public Works employees was
approved in 2013. That contract extended through May 1, 2017. The City had started negotiating with
Local 150 months before the May 2017 deadline, but negotiations just wrapped up in November 2017.
The attached document reflects the final draft between the two parties from May 1, 2017 through April
30, 2020.
Items of note within the agreement include:
1. Term
a. Last contract was for a 4-year term between 2013 and 2017. This contract has a
proposed term of 3 years for 2017 through 2020.
2. Overtime compensation
a. Section 4.5 of the agreement has been modified to clarify the rules for a call-in
and double-time pay on holidays. This fix is the result of a disagreement that
arose during December 2016. The resolution involves defining hours actually
worked on the holiday as double-time, rather than when a shift starts (as the
Police define it).
3. Cell phone policy
a. The City’s entire, current cell phone usage policy was updated in Section 4.8 of
the agreement and added. The previous contract had the shorter, old version of
the policy.
4. Holiday pay
a. Section 9.3 of the agreement has been modified to clarify the rules for a call-in
and double-time pay on holidays. This fix is the result of a disagreement that
arose during December 2016. The resolution involves defining hours actually
worked on the holiday as double-time, rather than when a shift starts (as the
Police define it).
5. FMLA and other leaves of absence
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 7, 2017
Subject: Collective bargaining agreement with Local 150 (Public Works)
a. Section 12 has been updated throughout to match existing FMLA law and other
miscellaneous laws.
6. Health insurance
a. Article XIII contains a number of updates to the City’s health insurance and
employee contributions.
i. The employee contributions to health insurance will be split into two tiers
in the first year of the contract (Tier 1 varying contributions, Tier 2, 11%
HMO and 16% PPO). In the second year of the contract, all employees
will pay 11% for all HMO plans and 16% for all PPO plans. In the final
year of the contract, all employees will pay 12% for all HMO plans and
17% for all PPO plans.
ii. Employee contributions will have a floating cap of 10% from year-to-year,
with an exception made for years in which the contribution percentages go
up. In those years, a pro-rata cap will be applied.
iii. Section 13.3 locks in the City’s existing health insurance opt-out incentive
for the remainder of the contract. This incentive is available to all
employees currently.
7. Uniforms
a. Section 18.1 changes the City’s existing uniform policy from “City buys all with
certain limitations” to a uniform allowance. This uniform allowance will give the
employees some control and responsibility to order certain articles of clothing.
8. Wages
a. Article XXIII represents the implementation of a step system for employee wages
for the first time. While the City’s two police unions have had a step system for
the past several years, the City had not previously implemented a step system for
the Public Works union nor the non-union employees. The City has discussed the
implementation of a non-union compensation plan as part of previous years’ goal
setting sessions, and we would expect to bring forward a compensation plan in the
near future.
i. The Public Works employee compensation plan is outlined in Appendix
A. In general, it takes the City’s existing salary ranges, updates them for
external competitiveness, and creates 11 steps for the Maintenance Worker
I, Maintenance Worker II, and Operator positions. Each step is generally
3.5% apart. Employees will be slotted into a step in the first year based on
their existing salary plus a step, and then will move one step higher on
their anniversary every year. Additionally, the ranges will move 2% in the
second year of the contract and 2.5% in the third year of the contract for
inflationary reasons. The police contracts have a 3% inflationary factor in
each of those years, as a comparison. On May 1 of each fiscal year, the
employee will receive the inflationary increase as the ranges and steps
move.
9. Promotions
a. Section 25.2 was added to address promotions between Maintenance Worker I
and Maintenance Worker II. While the City has historically promoted individuals
from Maintenance Worker I to Maintenance Worker II before 11 years of service,
both sides wanted to set expectations for any individuals who have not been
promoted by the end of the 11th step. In those cases, the employee either moves
to MWII or the City puts forth reasons why the employee does not qualify for the
promotion.
10. Drug Testing Policy
a. Appendix C was updated throughout to match existing City practices and updated
state and federal laws.
Recommendation
Staff recommends approval of the collective bargaining agreement between the City and Public
Works employees represented by IUOE Local 150.
COLLECTIVE BARGAINING
AGREEMENT
BETWEEN
THE INTERNATIONAL UNION OF
OPERATING ENGINEERS,
LOCAL 150, PUBLIC EMPLOYEES
DIVISION
AND
UNITED CITY OF YORKVILLE
May 1, 2017 THROUGH April 30, 2020 Deleted: 2013
Deleted: 2017
iii
TABLE OF CONTENTS
PREAMBLE ................................................................................................................................... 4
AGREEMENT ................................................................................................................................ 4
ARTICLE I .......................................................................................................................................... 4
RECOGNITION ............................................................................................................................. 4
ARTICLE II ...................................................................................................................................... 4
UNION RIGHTS ........................................................................................................................... 4
ARTICLE III ................................................................................................................................... 5
UNION DUES/FAIR SHARE CHECKOFF .................................................................................. 5
ARTICLE IV ...................................................................................................................................... 6
HOURS OF WORK AND OVERTIME ........................................................................................ 6
ARTICLE V ...................................................................................................................................... 9
SENIORITY ........................................................................................................................... 9
ARTICLE VI ...................................................................................................................................... 9
LAYOFF AND RECALL ............................................................................................................... 9
ARTICLE VII .................................................................................................................................... 10
DISCIPLINARY PROCEDURES ................................................................................................ 10
ARTICLE VIII ........................................................................................................................ 11
GRIEVANCE PROCEDURE ....................................................................................................... 11
ARTICLE IX ......................................................................................................................... 13
HOLIDAYS ......................................................................................................................... 13
ARTICLE X ......................................................................................................................... 14
VACATION ......................................................................................................................... 14
ARTICLE XI ......................................................................................................................... 15
SICK LEAVE ......................................................................................................................... 15
ARTICLE XII ......................................................................................................................... 16
LEAVES OF ABSENCE .............................................................................................................. 16
ARTICLE XIII ................................................................................................................................... 18
HEALTH INSURANCE ............................................................................................................... 31
ARTICLE XIV ................................................................................................................................... 19
EMPLOYEE TRAINING AND EDUCATION ........................................................................... 34
ARTICLE XV .................................................................................................................................... 20
SAFETY ......................................................................................................................... 20
ARTICLE XVI ................................................................................................................................... 20
LABOR-MANAGEMENT MEETINGS...................................................................................... 36
ARTICLE XVII ................................................................................................................................. 21
SUBCONTRACTING .................................................................................................................. 36
ARTICLE XVIII ................................................................................................................................ 21
UNIFORMS AND EQUIPMENT ................................................................................................ 37
ARTICLE XIX ................................................................................................................................... 22
PERSONNEL RECORDS ............................................................................................................ 37
ARTICLE XXI ................................................................................................................................... 22
NO STRIKE / NO LOCKOUT ..................................................................................................... 38
ARTICLE XXII ....................................................................................................................... 22
BARGAINING RIGHTS .............................................................................................................. 38
iv
ARTICLE XXIII ................................................................................................................................ 23
WAGES ..................................................................................................................... 23
ARTICLE XXIV ..................................................................................................................... 24
DRUG AND ALCOHOL POLICY .............................................................................................. 24
ARTICLE XXV ............................................................................................................................ 24
FILLING OF VACANCIES .......................................................................................................... 2
ARTICLE XXVI ..................................................................................................................... 24
SECONDARY EMPLOYMENT ................................................................................................. 24
ARTICLE XXVI ..................................................................................................................... 25
SAVINGS CLAUSE ..................................................................................................................... 25
ARTICLE XXVII ………………………………………………………………………………..25
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT CLAUSE 25
ARTICLE XXVII .............................................................................................................................. 26
RENEWAL .................................................................................................................... 26
APPENDIX A
DRUG & ALCOHOL POLICY ………………………………………………………………….. 1
I. PROHIBITIONS
II. CATEGORIES OF TESTING
III. TESTING PROCEDURES
IV. CONSEQUENCES OF POSITIVE TEST RESULTS
V. CONFIDENTIALITY OF RECORDS
VI. EMPLOYEE ASSISTANCE PROGRAM
APPENDIX B
SNOW PLAN ……………………………………………………………………………………..14
5
PREAMBLE
In order to establish harmonious employment relations through a mutual process, to provide fair
and equitable treatment to all employees, to promote the quality and continuance of public service, to
achieve full recognition for the value of employees and the vital and necessary work they perform, to
specify wages, hours, benefits and working conditions, and to provide for the prompt and equitable
resolution of disputes, the parties agree as follows:
AGREEMENT
This Agreement has been made and entered into by and between the United City of Yorkville,
Illinois, (hereinafter referred to as the "Employer") and the International Union of Operating Engineers,
Local 150, Public Employees Division (hereinafter referred to as the "Union"), on behalf of certain
employees described in Article I.
ARTICLE I
RECOGNITION
The Employer recognizes the Union as the sole and exclusive bargaining representative in all
matters establishing and pertaining to wages and salaries, hours, working conditions and other
conditions of employment on which it may lawfully bargain collectively for employees within the
following collective bargaining unit, as certified by the Illinois State Labor Relations Board:
**INCLUDED
All full-time and regular part-time employees in the department of Public Works, and the
department of Parks, in the following classifications: Maintenance Worker I, Maintenance Worker II,
and Operator.
**EXCLUDED
All other employees.
ARTICLE II
UNION RIGHTS
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS
Union activities within Employer facilities shall be restricted to administering this Agreement.
For purposes of negotiating, stewards will be allowed to attend negotiations during a workday after
obtaining permission from the City Administrator. The Stewards or his/her alternate will ask for and
obtain permission from the Department Head of any employee with whom he/she wishes to carry on
Union business.
Authorized agents of the Union shall have access to the Employer's establishment during
working hours for the purpose of adjusting disputes, investigating working conditions, and ascertaining
that the Agreement is being adhered to, provided however, there is no interruption of the Employer's
working schedule.
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SECTION 2.2: UNION BULLETIN BOARD
The Employer shall provide a Union bulletin board at each work location. The board(s) shall be
for the sole and exclusive use of the Union.
ARTICLE III
UNION DUES/FAIR SHARE CHECKOFF
SECTION 3.1: DEDUCTIONS
The Employer agrees to deduct from the pay of those employees who are Union members any or
all of the following:
(A) Union membership dues, assessments, PAC, or fees;
(B) Union sponsored credit and other benefit programs.
Requests for any of the above shall be made on a form provided by the Union and shall be made
within the provisions of the State salary and annuity withholding Act and/or any other applicable State
statute.
Upon receipt of an appropriate written authorization from an employee, such authorized
deductions shall be made in accordance with the law and shall be remitted to the Union on a bi-weekly
basis at the address designated in writing by the Union. The Union shall advise the Employer of any
increases in dues or other approved deductions in writing at least thirty (30) days prior to its effective
date.
The Union shall certify the current amount of Union deductions.
SECTION 3.2: FAIR SHARE
Pursuant to Section 3 (G) of the Illinois State Labor Relations Act and amendments thereto,
employees covered by this Article who are not members of the Union or do not make application for
membership, shall be required to pay, in lieu of dues, their proportionate fair share of the collective
bargaining process, contract administration and the pursuance of matters affecting wages, hours, terms
and conditions of employment, as certified by the Union.
The proportionate fair share payment, with a letter of explanation as to that fair share payment,
as certified to be current by the Union pursuant to the Illinois State Labor Relations Act, shall be
deducted by the Employer from the earnings of the non-member employee each pay period.
The amount of the above employee deductions shall be remitted to the Union after the
deduction(s) is made by the Employer with a listing of the employee, social security number, address
and the individual
employee deduction(s), along with deductions remitted pursuant to this Article.
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SECTION 3.3: APPEAL PROCEDURE
The Union agrees to provide fair share payers with an appeal procedure in accordance with
applicable law.
SECTION 3.4: HOLD HARMLESS
The Union shall hold and save the employer harmless from any and all responsibility and claims
in connection with the collection and disbursement of monies under this Article and Agreement.
ARTICLE IV
HOURS OF WORK AND OVERTIME
SECTION 4.1: WORKDAY AND WORKWEEK
(A) The workday for bargaining unit employees is eight (8) hours and the workweek is forty (40)
hours.
(B) Hours
(1) Except as set forth below, the hours for bargaining unit employees are 7:00 a.m. to 3:30
p.m., Monday through Friday
(2) During the baseball season, the City may deviate from the regular shift time and may
schedule bargaining unit employees to perform ballfield maintenance to begin working as
early as 5:00 am for a normal 8.5-hour shift under normal hourly wages on Saturdays and
Sundays. Hours worked outside of a regularly scheduled shift on Saturday and Sunday
shall be compensated at the appropriate overtime rate of pay. It is agreed that part-time,
temporary, seasonal, and non-bargaining unit staff may perform field maintenance for the
Championship games of any baseball tournaments.
(3) The Employer will post all overtime opportunities for special events four weeks prior to
the event. Employees who work any of the City’s special events will be awarded
compensatory time for all hours worked on the event beyond the employee’s regularly
scheduled hours at a rate of one and one-half hour for every hour worked beyond his/her
regularly scheduled hours. This provision shall not be construed as a guarantee that
bargaining unit employees will be assigned to work special events.
(4) Employees who are assigned for weekend water checks or who are unscheduled and
called-in to maintain the baseball fields will receive compensatory time for those hours.
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SECTION 4.2: LUNCH/REST PERIODS
(A) Employees shall be granted two (2) fifteen (15) minute paid breaks, one during the first half of
the work day and one during the second half of the work day. Employees will be allowed to
continue the practice of combining these two breaks at the end of the day, subject to approval by
supervisor. Employees will be allowed to leave the premises during break times with the
approval of the supervisor.
(B) Employees shall be granted a one half hour lunch during the midpoint of each day. Additionally,
where the requirements of the job dictate that employees work through their lunch period,
employees shall be allowed to leave work forty five (45) minutes early, or shall be compensated
at the rate of one half hour of appropriate overtime.
SECTION 4.3: MANDATORY REST PERIOD
Unless an Employee agrees otherwise, Employees will not be required to work more than sixteen
(16) hours in a twenty-four (24) hour period without being allowed an eight (8) hour rest period. Should
an employee reasonably believe that he can work more than 16 hours in a twenty four hour period, he
shall be permitted to do so.
SECTION 4.4: MEAL ALLOWANCE
The practice of providing meals to employees shall be consistent with prior practice and
procedure.
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SECTION 4.5: OVERTIME COMPENSATION
The compensation paid employees for overtime work shall be as follows:
1. Except as provided for in this agreement, a bargaining unit employee shall be paid at one and
one-half his/her regular hourly rate of pay when required to work outside of his/her normal work
day or work week, as defined in Section 1 of this Article.
2. Employees scheduled for water checks on designated holidays shall receive double time
in the form of compensatory time or compensation, per the employee’s discretion.
3. A bargaining unit employee shall be paid at twice his/her regular hourly rate of pay for all
unscheduled hours actually worked on designated holidays For example, if the employee is
called out to at 7:00 pm on Labor Day for an eight hour shift, the shift shall be paid for five hours
at 2x pay and 3 hours at 1.5x pay. For example, if the employee starts a two hour shift at
11:30pm the day before Labor Day, the two-hour shift shall be paid by 0.5 hours at 1.5x pay and
1.5 hours at 2x pay.
4. Time paid for but not worked shall be counted as "time worked" for purposes of
computing overtime compensation.
4. Compensation will not be paid (nor compensatory time taken) more than once for the
same hours under any provision of this Article or Agreement.
SECTION 4.6: OVERTIME DISTRIBUTION
The Employer agrees to distribute overtime as equally as possible in each department amongst
those bargaining unit employees who usually perform the type of work at issue, then within the
bargaining unit. For example, if the Employer cannot staff the overtime assignment with bargaining unit
employees from within the department, the Employer shall next offer the overtime assignment to
bargaining unit employees outside the department. The employee working on any job which extends
into overtime shall have first claim on the overtime. The parties recognize that they have an obligation
to the community to provide services and that this obligation on occasion may require the working of
overtime. To meet that objective, overtime shall be compulsory in emergency situations. On April 1st
and November 1st of each calendar year, any employee not interested in working overtime may so notify
the Employer. This notification does not relieve the employee from working overtime in emergency
situations or in circumstances where the Employer cannot otherwise staff overtime assignments.
Except as provided in Section 4.1(B)(2), the employment of part-time, temporary, seasonal or
non bargaining unit personnel shall not work to deprive regular full-time personnel of opportunities to
work overtime. However, the Employer reserves the right to select individuals to work overtime hours
based on the intensity of the situation that causes the overtime, the response time needed, the quality of
work needed, and whether an employee with supervisory authority is needed on site. If the full-time
personnel who would have usually worked the overtime refuses it or is unavailable, the employer may
work part-time or temporary personnel on said overtime without violating the Agreement.
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SECTION 4.6(A) SNOW PLAN
Each snow event will correspond with a list of preferred employees for call-in. There shall be an
A-list and B-list. The week that contains the first snow event of the season shall be determined to be an
A-list week. During this week, the A-list employees shall be called-in first for winter road maintenance
(snow, ice, sleet). If an A-list employee is not available, then the employee on the B-list that maintains
the same route shall be called in and given the opportunity to work the snow event. For the next
consecutive week (Monday-Sunday), the B-list employees shall be called-in first for winter road
maintenance (snow, ice, sleet). If a B-list employee is not available, then the employee on the A-list that
maintains the same route shall be called in and given the opportunity to work the snow event. In the
event the A-list and B-list route employees are not available, the supervisor on duty shall call other non-
scheduled employees at their discretion. If a post-snow operation call-back is required, the Employer
shall call back employees from the respective A or B list.
The general rosters for the lists are included as an attachment in EXHIBIT NUMBER. This list
is an example of the structure of the rosters, and could change based on scheduled time off, illness,
availability of employees, and other factors.
SECTION 4.7: CALLBACK
A "callback" is defined as an official assignment of work which is outside of an employee's
regularly scheduled working hours as defined above. Callbacks shall be compensated at the appropriate
overtime rate of pay, as stated above, for all hours worked on callback, with a guaranteed minimum of
two (2) hours at such overtime rate of pay for each callback.
SECTION 4.8: PAGER/PHONE USAGE
This policy is intended to provide guidelines for the proper use of cellular telephones. Cellular
telephones are provided to employees as business needs indicate. An employee who violates the terms
of this policy may be subject to disciplinary action including suspension and/or termination as stated in
section 5 of the employee manual.
Eligibility Criteria
Employees eligible for assignment of City-owned cellular telephones are those designated by the
City Administrator and/or the Chief of Police, including (but not limited to):
1. Employees who are frequently in a vehicle, if the individual must conduct City business
by the telephone while in the field, and it can be shown that cost savings and customer service
efficiently will be realized through the use of such devices;
2. Employees who have a critical need to maintain accessibility with other department
directors, City management staff and public officials, in order to insure uninterrupted customer services
and/or the integrity of the City;
3. Public safety positions, as determined by the Chief of Police, as necessary to provide
immediate and direct telephone communications with citizens, outside agencies cooperating in
operations, or other resource entities outside of City government, and to provide for communications
which may be inappropriate for mobile radios;
11
4. Department Heads and employees who have responsibility for responding to public
safety incidents in the field.
Business Use of Cellular Phones
Where job or business needs demand immediate access to an employee, the City may issue a
City-owned cell phone or allow an employee to elect a cell phone stipend of $45 per month for business
use of their personal phone in accordance with the Cellular Phone Allowance Agreement (found in
Appendix X of the employee manual). The Cellular Phone Allowance Agreement allows employees to
use a single phone for personal and business use through reimbursing the City for personal use of a
phone or by receiving a stipend to use their personal phone for business use.
Employee Responsibilities
Employees are required to obey all laws governing the operation and use of vehicle in effect at
the time. Violation of any traffic law or rule, regardless of whether a citation is issued or the disposition
of any changes, is grounds for discipline, up to and including termination.
In situations where job responsibilities include regular driving and accepting of business calls,
hands-free equipment will be provided to facilitate the provisions of this policy.
Employees whose job responsibilities do not specifically include driving as an essential function,
but who are permitted a cell phone for business use, are also expected to abide by the provisions above.
Under no circumstances are employees allowed to place themselves at risk to fulfill business needs.
Employees who are charged with traffic violations resulting from the use of their phone while
driving will be solely responsible for all liabilities that result from such actions.
Employees will be allowed to review the invoices for the cellular phone assigned to them and be
prepared to verify the calls listed on the invoice. Employees will reimburse the City for all charges
determined to be inappropriate by the Department Head, Finance Director or City Administrator.
Reimbursements shall be made within 30 days of receipt of invoice by the department at the
overage rate of the approved City’s vendor.
Employees in possession of company equipment such as cellular phones are expected to protect
the equipment from loss, damage or theft. Failure to maintain a working phone and appropriate service
contract will result in the immediate cancellation of the stipend payment.
The use of camera phones to photograph City employees or information is strictly prohibited
without the express permission of the Department Head. This is necessary to secure employee privacy,
and other business information.
The employee shall release records of cellular phone use in compliance with City and State
12
regulations and policies. This includes information pertaining to City business that may be subject to the
Freedom of Information Act, as well as cellular phone records in the event of an accident or injury in
which such records may help determine the cause of such accident.
Repairs and Replacements of Equipment
If there is a potential that equipment may be lost or damaged, the employee is responsible for
making reasonable accommodations to protect the equipment. City provided cellular telephone
equipment will be repaired or replaced according to one of the following:
1. Personal cellular telephone equipment with a City reimbursement that requires repair or
replacement due damage as a result of City job related duties or responsibilities or a situation outside the
control of the employee will be repaired or replaced at the expense of the City (up to a maximum of
$200.00). The employee must have made a reasonable accommodation to protect this equipment. City-
issued cellular telephone equipment that requires repair or replacement due to normal wear and tear,
damage as a result of City job related duties or responsibilities or a situation outside the control of the
employee will be repaired or replaced at the expense of the City.
2. In the event that the loss or damage is determined not to be in the course of employment
or is found to be due to the employee’s negligence, no reimbursement shall be made.
Replacement/Repair shall only be provided after approval by the employee’s Department Head and City
Administrator. This will be subject to corrective action as determined by the Department Head or
designee.
Termination
Upon termination, the employee is to return his/her City issued cellular telephone as well as any
accessories to the City. The City issued telephone number is the property of the City and shall remain
under the City’s ownership.
Employees who separate from employment with outstanding debts for equipment loss or
unauthorized charges will be considered to have left employment on unsatisfactory terms and may be
subject to legal action for recovery of the loss.
Upon resignation or termination of employment, or at any time upon request, the employee may
be asked to produce the phone for return or inspection. Employees unable to present the phone in good
working condition within the time period requested may be expected to bear the cost of a replacement.
SECTION 4.9: ON-CALL ASSIGNMENTS
On call assignments shall be consistent with the provisions of this agreement.
Deleted: Employees who are issued Employer
telephones shall not be required to pay for
reasonable personal phone calls. “Reasonable
personal phone calls” are defined as any calls that do
not result in extra charges under the City’s cell
phone plan or any that are made within the allotted
minutes package (currently 300 minutes per month). ¶
13
SECTION 4.10: COMPENSATORY TIME OFF
In lieu of paid overtime, employees may opt to earn compensatory time off. Compensatory time
shall be granted in such time blocks as are mutually agreed upon between the employee, and the
Employer. Compensatory blocks shall be for a minimum of fifteen (15) minute increments.
Compensatory time which is unused and which has been previously awarded at the rate of time and one-
half or double time shall be compensated at the employee's regular hourly rate of pay. Employees may
not accumulate more than two hundred and forty (240) hours of compensatory time. Compensatory time
off shall be scheduled, and approved the same as vacation time. Should an employee desire, he shall be
permitted to cash out a maximum of eighty (80) hours per fiscal year without further approval by the
City.
ARTICLE V
SENIORITY
SECTION 5.1: SENIORITY DEFINED
Except for purposes of layoff, an employee's seniority shall be the period of the employee's most
recent continuous regular employment with the Employer, in the bargaining unit.
SECTION 5.2: BREAKS IN CONTINUOUS SERVICE
An Employee's continuous service record shall be broken by voluntary resignation, discharge for
just cause, retirement, failure to return from a leave of absence and being absent for three (3)
consecutive days without reporting off. However, if an employee returns to work in any capacity after
layoffs for the Employer within twelve (12) months, the break in continuous service shall be removed
from his/her record.
SECTION 5.3: SENIORITY LIST
Once each year the Employer shall post a Bargaining Unit seniority list showing the seniority of
each employee. A copy of the seniority list shall be furnished to the Union when it is posted. The
seniority list shall be accepted and final thirty (30) days after it is posted, unless protested by the Union
or an employee.
SECTION 5.4: PROBATIONARY EMPLOYEES
An employee is probationary for the first 12 months of employment. A probationary employee
shall have no seniority, except as otherwise provided for in this Agreement, until he/she has completed
his/her required probationary period. Upon such completion, he/she shall acquire seniority retroactively
from the date of employment. During this period of probation, no grievance may be filed by or on
behalf of such employee regarding discharge or discipline.
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ARTICLE VI
LAYOFF AND RECALL
SECTION 6.1: DEFINITION AND NOTICE
A layoff is defined as a reduction in bargaining unit jobs. The Employer shall give the Union at
least thirty (30) days notice of any layoffs except in emergency situations wherein such period of notice
may be reduced.
SECTION 6.2: GENERAL PROCEDURES
In the event of a layoff, employees shall be laid off in inverse order of seniority as defined in
Article V. However, prior to laying off any bargaining unit employees, all temporary, probationary, or
part-time employees who perform work customarily performed by bargaining unit employees within the
effected divisions shall be laid off or terminated, as the case may be; this provision shall not apply to
foremen of the Parks or Public Works Departments. The City may layoff employees out of this inverse
order of seniority in a position or classification if it determines that retention of a less senior employee is
necessary to perform the remaining work based on relative skills and abilities, the need for specific
licenses or certifications. A bargaining unit employee subject to layoff may replace a seasonal employee
at the then applicable wage rate and benefits, if any, paid to seasonal employees. Should a bargaining
unit employee choose to replace a seasonal employee, he/she will retain all recall rights set forth in
Section 6.4 below.
SECTION 6.3 AGREEMENT TO BARGAIN OVER LAYOFF ALTERNATIVES
The City and Union agree to negotiate over alternatives to layoffs, after the City has notified the
Union as described in Section 6.1. The City shall have the ultimate authority to decide whether the
alternatives proposed by the Union are accepted in full or in part, or rejected.
SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES
The names of laid-off employees shall be placed on a preferential hiring list for thirty-six (36)
months. Said preferential hiring list shall apply only to positions within the department of public works
and the parks division. Employees shall be recalled in seniority order, provided they possess the
requirements of the new position. No part-time or seasonal employees will be hired to do bargaining
unit work during this time without first offering the work to a laid-off employee at the then applicable
wage rate and benefits, if any, paid to seasonal employees. After thirty-six (36) months on layoff, an
employee shall lose his/her seniority.
15
ARTICLE VII
DISCIPLINARY PROCEDURES
SECTION 7.1: EMPLOYEE DISCIPLINE
The Employer agrees with the tenets of progressive and corrective discipline and that it shall be
imposed only for just cause. Employees of the United City of Yorkville are expected to perform
satisfactorily their assigned duties. The level of discipline imposed shall match the severity of the
offense committed and in any appropriate circumstance – one or more steps in this process may be
skipped. Disciplinary action may involve any one or more of the following:
(A) Oral warning with documentation of such filed in the employee's personnel file, with
copy sent to Union office.
(B) Written reprimand with copy of such maintained in the employee's personnel file, with
copy sent to Union office.
(C) Suspension without pay with documentation of such maintained in the employee's
personnel file, with copy sent to Union office.
(D) Discharge with documentation of such maintained in the employee's personnel file, with
copy sent to Union office.
Pursuant to actual imposition of written reprimands, suspension without pay, or discharges, the
employee shall be afforded an opportunity to discuss his/her views concerning the conduct causing such
disciplinary action. Such discussion should take place as soon as practicable after the Supervisor's
action and not be unduly or unreasonably delayed, and the employee shall be informed clearly and
concisely of the basis for such action. Furthermore, upon request of the employee, a representative of
the Union (Steward) shall be allowed to be present and participate in such discussions.
SECTION 7.2: RIGHT TO REPRESENTATION
Prior to any pre-disciplinary discussions with the employee, the employee shall be informed of
his/her rights to Union representation due to the fact that disciplinary action may be taken.
ARTICLE VIII
GRIEVANCE PROCEDURE
SECTION 8.1: GRIEVANCE DEFINED
A grievance is defined as any claim of violation of this Agreement.
16
SECTION 8.2: PROCESSING OF GRIEVANCE
Grievances shall be processed only by the Union on behalf of an employee or on behalf of a
group of employees or itself setting forth name(s) or group(s) of the employee(s). The Grievant or one
Grievant representing a group of Grievants may be present at any step of the grievance procedure, and
the employee is entitled to Union representation at each and every step of the grievance procedure. The
resolution of a grievance filed on behalf of a group of employees shall be made applicable to the
appropriate employees within that group.
SECTION 8.3: GRIEVANCE STEPS
STEP ONE: DIRECTOR OF PUBLIC WORKS OR THE SUPERINTENDENT OF PARKS
The Union may submit a written grievance to the Director of Public Works, or the
Superintendent of Parks within ten (10) business days of the event giving rise to the grievance or
within ten (10) business days of when the Union should have reasonably known of the events
giving rise to the grievance. The Director of Public Works, the Superintendent of Parks, or
his/her designee shall schedule a conference within five (5) business days of receipt of the
grievance to attempt to adjust the matter. The Director of Public Works, the Superintendent of
Parks, or designee shall submit a written response within ten (10) business days of the
conference. If the conference is not scheduled, the Director of Public Works, the Superintendent
of Parks, or designee shall respond to the grievance in writing within ten (10) business days of
receipt of the grievance.
STEP TWO: CITY ADMINISTRATOR
If the grievance remains unresolved at step one, or if the resolution at step one is not
satisfactory to the Union, the Union may advance the written grievance to the City Administrator
within ten (10) business days of the response in step one or when such response was due. The
City Administrator or his/her designee shall schedule a conference within ten (10) business days
of receipt of the grievance to attempt to adjust the matter. The City Administrator or designee
shall submit a written response within ten (10) business days of the conference. If the
conference is not scheduled, the City Administrator or designee shall respond to the grievance in
writing within ten (10) business days of receipt of the appeal.
STEP THREE: ARBITRATION
If the grievance remains unresolved at step two, or if the step two response is not
satisfactory to the Union, the Union may may refer the grievance to arbitration within fifteen
(15) business days of the step two response or the date the step two response was due. The
Union shall request the American Arbitration Association to submit a panel of seven (7)
Arbitrators. The parties shall alternately strike the names of Arbitrators, taking turns as to the
first strike. The person whose name remains shall be the Arbitrator, provided that either party,
17
before striking any names, shall have the right to reject one (1) panel of Arbitrators.
Both parties agree to attempt to arrive at a joint stipulation of the facts and issues as
outlined to be submitted to the Arbitrator. Both parties shall have the right to request the
Arbitrator to require the presence of witnesses and/or documents. Each party shall bear the costs
of its own witnesses.
Questions of arbitrability shall be decided by the Arbitrator. The Arbitrator shall make a
preliminary determination on the question of arbitrability. If it is determined that the matter is
arbitrable, the Arbitrator shall then proceed to determine the merits of the dispute. If either party
objects, another panel will be requested and another arbitrator selected.
In the conduct of any arbitration under this Article, the rules and procedure governing the
conduct of arbitration proceedings of the American Arbitration Association shall control, except
where specifically limited by this Article. The Arbitrator shall neither amend, modify, nullify,
ignore, add or subtract from the provisions of this Agreement.
The expenses and fees of the Arbitrator and the cost of the hearing room shall be shared
equally by the parties. Nothing in this Article shall preclude the parties from agreeing to the
appointment of a permanent Arbitrator(s) during the term of this Agreement or to use the
expedited arbitration procedures of the American Arbitration Association.
If either party desires a verbatim record of the proceedings, it may cause such to be made,
providing it pays for the record and makes a copy available without charge to the Arbitrator. If
the other party desires a copy, it shall equally pay for the expense of such.
The Arbitrator shall render his/her decision in writing to the parties within thirty (30)
calendar days following the close of the arbitration hearing or the submission date of briefs,
whichever is later. The Arbitrator shall support his/her findings with a written opinion. The
decision and opinion shall be based solely on and directed to the issue presented. The award
shall clearly direct the parties as to what action(s) must be taken in order to comply with the
award.
The decision and award of the arbitration shall be final and binding to the Union,
employee(s) and Employer. Such decision shall be within the scope and terms of this Agreement
but shall not change any of its terms or conditions.
SECTION 8.4: GRIEVANCE FORMS
The written grievance required under this Article shall be on a form which shall be provided by
the Union. It shall contain a statement of the Grievant's complaint, the section(s) of this Agreement that
have been allegedly violated, the date of the alleged violations and the relief being sought. The form
shall be signed and dated by the Grievant and/or his/her representative. An improper grievance form,
date, section citation or other procedural error shall not be grounds for denial of the grievance.
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SECTION 8.5: SETTLEMENTS AND TIME LIMITS
Any grievance not appealed to the next succeeding step in writing and within the appropriate
number of work days of the Employer's last answer, or the date the Employer’s answer was due, will be
considered settled on the basis of the employer's last answer and shall not be eligible for further appeal,
except that the parties may, in any individual case (except discharge cases), extend this limit by
unilateral written notice.
SECTION 8.6: UNION STEWARDS
One (1) duly authorized bargaining unit representatives shall be designated by the Union in each
department as the Steward. One (1) duly authorized bargaining unit representatives shall be designated
by the Union in each department as the Alternate Steward. The Union will provide written notice to the
Employer to identify the Stewards.
ARTICLE IX
HOLIDAYS
SECTION 9.1: GENERAL INFORMATION
Holidays are the following:
New Year’s Day, Martin Luther King Day, President’s Day, Good Friday, Memorial Day,
Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving
Christmas Eve Day, Christmas Day
If the Employer declares any additional dates as observed holidays, such date(s) shall be
considered holiday(s) for all bargaining unit employees. Moreover, on days when other Employer
employees are allowed to go home early with pay, bargaining unit employees who are not given the time
off shall be compensated with pay or receive compensatory time for the equivalent amount of hours as
what was offered to other employees at overtime rate or compensatory time. For example, if office
employees are allowed to leave 2 hours early, bargaining unit members shall be offered the choice of
going home early that day or 2 hours of compensation at overtime rate (i.e. 3 hours), or 2 hours of
compensatory time at overtime rate (i.e. 2 hours). For purposes of interpreting the preceding sentence,
“go home early” shall not include telecommuting or working from home.
SECTION 9.2: SPECIFIC APPLICATIONS
When a holiday falls on a Saturday, it will be observed on the preceding Friday. When a holiday
falls on a Sunday, it will be observed on the following Monday.
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SECTION 9.3: HOLIDAY PAY
All employees shall receive eight (8) hours pay for each holiday. A bargaining unit employee
shall be paid at twice his/her regular hourly rate of pay for all hours actually worked on designated
holidays, with a guaranteed minimum of four (4) hours should an employee be called out on a holiday.
For example, if the employee starts an eight-hour shift at 7:00pm on Labor Day, the shift shall be paid at
five hours at 2x pay and three hours at 1.5x pay. For example, if the employee starts a three hour shift at
10:00pm on Labor Day, the employee shall receive four hours at 2x pay. For example, if the employee
starts a two hour shift at 11:30pm the day before Labor Day, 0.5 hours shall be paid at 1.5x pay and 1.5
hours shall be paid at 2x pay.
SECTION 9.4: FLOATING HOLIDAYS
All employees shall be entitled to two (2) floating holidays to be used in each calendar year.
Employees will not receive additional compensation for the floating holidays (i.e. no payout upon
termination) and these floating holidays are the only floating holidays that employees are entitled to.
Where practicable, employees shall notify the Employer of his/her intent to use a personal day within
forty eight (48) hours in advance of the personal day.
ARTICLE X
VACATION
SECTION 10.1: VACATION ACCRUAL/USAGE
Bargaining unit employees shall be entitled to paid vacation days in accordance with the
following schedule:
Service Time
Vacation Available
Six-months through one year 40 hours
Beginning of one year through two years 40 hours
Beginning of two years through five years 80 hours (per year)
Beginning of Six (6) years through ten (10) years 120 hours (per year)
Beginning of Eleven (11 years through fifteen (15) years 160 hours (per year)
Beginning of Sixteen (16) years and beyond 200 hours (per year)
Deleted: Employees who work on a holiday shall
additionally be compensated at two (2) times their
regular rate of pay for all time actually worked on
such holiday, with a guaranteed minimum of four (4)
hours should an employee be called out on a holiday.
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SECTION 10.2: VACATION SCHEDULING
Vacations shall be scheduled in advance, subject to approval by the Department head or his
designee. In order to enable an employee to comply with this requirement, an employee may submit a
request to schedule vacation time before such time is actually earned, but in no event shall an employee
utilize vacation allowance before it is earned. Beginning November 30th thru December 31st of the
previous year, employees may begin scheduling vacations based on seniority basis in each department.
The directors will approve those vacations within seven (7) days.
After January 1st each year, vacations shall be scheduled on a first come basis. Requests to
schedule 4 days or more of vacation shall be made at least seven (7) calendar days in advance. Requests
to schedule less than 4 days must be made at least three days in advance. Any request for time off may
be approved past the deadlines, at the discretion of the City Administrator or his designee.
SECTION 10.3: VACATION USAGE
(A) A vacation day shall not be charged should a Holiday fall during an employee’s scheduled
vacation period.
(B) New employees shall be eligible for vacation usage as defined within Section 10.1
(C) An employee is permitted to carryover vacation from one year to the next year, but not beyond
forty (40) hours and not beyond one year.
(D) Vacation time may be used in increments of one -half shift or more.
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION
(A) Upon separation, an employee shall be paid for all unused, accrued and pro-rated vacation time
based on the employee's current rate of pay.
(B) In the event of the employee's death, compensation for all unused vacation allowances shall be
paid to his/her beneficiary.
ARTICLE XI
SICK LEAVE
SECTION 11.1: SICK LEAVE ACCRUAL
Sick leave with pay is provided as a benefit in recognition that employees do contract various
illnesses from time to time and that their financial resources may be diminished in such instances if pay
is discontinued, and that it may not be in the best interest or health of the employee or fellow employees
to work while sick. Sick leave as contained herein-may be taken by an employee who is unable to work
by reason of a non-duty related illness, injury or disability. Employees may use sick leave to care for a
child or spouse who is ill. Employees shall accrue sick leave at the rate of twelve (12) days per year, one
day per month. Sick leave will have a maximum accumulation of 120 days (960 hours).
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SECTION 11.2: SICK LEAVE UTILIZATION
Sick leave may be utilized only for the purposes specified in Section 11.1. Employees utilizing
paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees
will use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour, the
last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave shall be
considered grounds for disciplinary action. Management may ask the bargaining unit employee to
produce documentation proving that they have been seen by a health care professional at a clinic,
doctor’s office, hospital or other accredited medical facility after 3 consecutive sick days have been used
or there is suspicion of abuse of sick time.
Absent employees who have exhausted their accumulated sick leave shall not be compensated
for further absences unless approved by the City Council.
SECTION 11.3: UNUSED SICK LEAVE
(a) May 15 of each year, an employee who has used less than the sick leave he has
accumulated in the immediately preceding fiscal year (May 1 through April 30) will be asked if he
wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty (50%)
percent of his regular rate of pay for each sick leave hour sold back. Sick leave hours accumulated in
previous fiscal years are not eligible to be sold back. The number of sick leave hours for which an
employee elects cash compensation shall be deducted from such employee’s accumulated sick leave.
Employees electing to sell back their sick leave will be paid for them by June 15.
(b) An employee who has at least twenty (20) years of service who elects normal retirement
shall be paid for unused sick leave at the rate of fifty percent (50%) of his/her regular daily rate of pay in
effect on his last day of active work for the City for all accrued and unused sick leave accumulated.
For example, an employee retiring with ninety-six (96) hours of accumulated but unused sick
leave hours will be paid the equivalent of forty-eight hours of pay at the employee’s regular daily rate of
pay.
SECTION 11.4: PENSION BENEFIT AT RETIREMENT
At retirement, an employee's sick leave days may be credited as days worked for purposes of
pension benefits, pursuant to rules of the Illinois Municipal Retirement Fund. For the purposes of this
section only, employees currently have a maximum accumulation of 120 days (960 hours) sick time.
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ARTICLE XII
LEAVES OF ABSENCE
SECTION 12.1: DISABILITY LEAVE
In the event of a temporary disability, an employee may apply for disability payment through the
Illinois Municipal Retirement Fund (IMRF).
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE
An employee with at least twelve (12) months seniority may petition the City Administrator for a
special leave of absence. Such leave of absence is without pay or fringe benefits. A leave may be
granted for good cause.
SECTION 12.3: FUNERAL LEAVE
When death occurs in the immediate family of any bargaining unit Employee, said Employee
shall be granted three (3) days off without loss of pay. Additional time needed by the Employee will be
deducted from accumulated sick leave, compensatory time or vacation time, at the Employee’s
discretion.
For purposes of this article, "immediate family" shall include the employee's current spouse,
child (natural, step and adopted), parent or step-parent, sibling or step-sibling, mother-in-law, father-in-
law, grandparent or step-grandparent, and grandchildren.
When death occurs in the extended family of any bargaining unit Employee, said Employee shall
be granted one (1) day off without loss of pay. Additional time needed by the Employee will be
deducted from accumulated sick leave, compensatory time or vacation time, at the Employee’s
discretion.
For purposes of this article, "extended family" shall include the employee's niece, nephew,
brother-in-law, sister-in-law, aunt, uncle or those who have achieved familial status by living in the
household.
SECTION 12.4: FAMILY AND MEDICAL LEAVE
Section 12.4.1 General Statement
It is the policy of the United City of Yorkville (the "City) to provide up to twelve (12) weeks of
unpaid family and medical leave during a 12-month period to eligible employees in accordance with the
Family and Medical Leave Act of 1993 as amended ("FMLA"). The 12-month period is measured using
a rolling backward year as of the date of the commencement of the FMLA leave.
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Section 12.4.2 Eligibility
In order to qualify to take family and medical leave under this policy, an employee must have
worked for the city for at least twelve (12) months and at least 1,250 hours during the twelve (12) month
period immediately before the date when the leave would begin.
Section 12.4.3 Reasons for Leave
A leave of up to twelve (12) weeks may be requested for any of the following reasons:
1. The birth of a child and to care for the newborn child within one year of birth;
2. The placement with the employee of a child for adoption or foster care and to care for the newly
placed child within one year of placement;
3. To care for the employee’s spouse, child, or parent who has a serious health condition;
4. A serious health condition that makes the employee unable to perform the essential functions
of his or her job.
5. Because of any “qualifying exigency” (as defined by the Secretary of Labor) arising out of the
fact that an employee’s spouse, child, or parent is deployed on active duty in a foreign country
(or has been notified of an impending call or order to active duty) in the Armed Forces.
A leave of up to twenty-six (26) weeks may be requested to care for a covered service member
with a serious injury or illness if the eligible employee is the service member’s spouse, son, daughter,
parent, or next of kin (military caregiver leave).
Spouses both employed by the City who request Child Care Leave or leave to care for an ill
parent may only take combined aggregate total of twelve (12) weeks during any 12-month period.
Employees will not be granted an FMLA leave to gain employment or work elsewhere,
including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave
will be subject to immediate termination.
Section 12.4.3.1 Serious Health Condition
For purposes of this policy, “serious health condition” means an illness, injury, impairment or
physical or mental condition that involves one of the following:
a. Hospital Care. Inpatient care in a hospital, hospice or residential medical care facility,
including any period of incapacity relating to the same condition;
b. Absence Plus Treatment. A period of incapacity of more than three full consecutive
calendar days (including any subsequent treatment or period of incapacity relating to
the same condition), that also involves either: (1) treatment two (2) or more times
(within 30 days and provided the first visit takes place within seven (7) days of the first
day of incapacity) by a health care provider, by a nurse or physician’s assistant under
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direct supervision of a health care provider, or by a provider of health care services
under orders of, or on referral by, a health care provider; or (2) treatment by a health
care provider on at least one occasion which results in a regimen of continuing
treatment under the supervision of the health care provider (first visit to health care
provider must take place within seven (7) days of the first day of incapacity);
c. Pregnancy. Any period of incapacity due to pregnancy, or for prenatal care;
d. Chronic Conditions Requiring Treatment. A chronic condition which: requires at least
two (2) periodic visits for treatment per year by a health care provider, or by a nurse or
physician’s assistant under direct supervision of a health care provider; which
condition continues over an extended period of time; and may cause episodic rather
than a continuing period of incapacity;
e. Permanent/Long-term Conditions Requiring Supervision. A period of incapacity which
is permanent or long-term due to a condition for which treatment may be effective. The
employee or family member must be under the continuing supervision of, but need not
be receiving active treatment by, a health care provider;
f. Multiple Treatments (non-chronic conditions). Any period of incapacity to receive
multiple treatment (including any period of recovery therefrom) by a health care
provider or by a provider of health care services under orders of, or on referral by, a
health care provider, either for restorative surgery after an accident or other injury, or
for a condition that would likely result in a period of incapacity of more than three (3)
full consecutive calendar days in the absence of medical intervention or treatment.
Section 12.4.3.2 Qualifying Exigency Leave
If you are an eligible employee (as defined above), you are entitled to take up to twelve (12)
weeks of unpaid FMLA leave for any qualifying exigency arising out of the fact that a covered military
member is on active duty or called to active duty status. The leave described in this paragraph is
available during a 12-month rolling period, and may be taken on an intermittent or reduced leave
schedule basis. You will be required to provide a copy of the covered military member’s active duty
orders or other documentation issued by the military that indicates that the military member is on active
duty or is called to active duty status in a foreign country and the dates of the covered military member’s
active duty service. Eligible employees may take all twelve (12) weeks of his/her FMLA leave
entitlement as qualifying exigency leave or the employee may take a combination of twelve (12) weeks
of leave for both qualifying exigency leave and leave for a serious health condition (as defined above).
With respect to a Qualifying Exigency Leave:
a. A “covered military member” means your spouse, son, daughter, or parent who is on active duty
or called to active duty status in any foreign country in any of the Armed Forces, including a
member of the National Guard or Reserves.
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b. A “qualifying exigency” includes the following broad categories: (a) short notice deployment;
(b) military events and related activities; (c) childcare and school activities; (d) prenatal care; (e)
financial and legal arrangements; (f) counseling; (g) rest and recuperation; (h) post deployment
activities, including reintegration activities, for a period of 90 days following the termination of
active duty status; and, (i) additional categories that are agreed to by the employer and employee
within this phrase.
c. The phrase “son or daughter” is defined as your biological, adopted, or foster child, stepchild,
legal ward, or child for whom you stood in loco parentis, of any age for qualifying exigency
leave, who is on active duty or called to active duty status who is of any age. (Note: This
definition is different from other sections of this FMLA policy). If the exigency leave is to
arrange for childcare or school activities of a military member’s child, the military member must
be the spouse, son, daughter or parent of the employee requesting the leave.
d. A “parent” means a biological, adoptive, step or foster father or mother, or any other individual
who stood in loco parentis to you when you were a son or daughter but it does not included
“parents in law”.
e. Parental care — eligible employees may take leave to care for a military member's parent who is
incapable of self-care when the care is necessitated by the military member's covered active duty.
Such care may include arranging for alternative care, providing care on an immediate need basis,
admitting or transferring the parent to a care facility, or attending meetings with staff at a care
facility.
f. Rest and Recuperation — eligible employees may take up to fifteen days to spend time with a
military member on Rest and Recuperation leave, limited to the actual leave time granted to the
military member and supported by the Rest and Recuperation leave orders or other appropriate
documentation issued by the military setting for the dates of the leave.
Section 12.4.3.3 Military Caregiver Leave
If you have been employed by the City for at least twelve (12) months and have worked at least
1,250 hours during the 12-month period preceding the start of the leave, and you work at or report to a
work site which has fifty (50) or more City employees within a 75-mile radius of that work site, and you
are a spouse, child (of any age for military caregiver leave), parent or next of kin of a Covered Service
member, as defined below, you are entitled to a total of twenty six (26) workweeks of unpaid leave
during a single 12-month period to care for the Covered Service member (including twelve (12)
workweeks for any other FMLA qualifying reason). The leave described in this paragraph shall only be
available during a single 12-month period beginning as of the date the leave commences and ending 12
months after that date (and any unused amounts are forfeited).
Military Caregiver Leave may be permitted more than once if necessary to care for a different
Deleted: d
Deleted: e
Deleted: f
Deleted: g
Deleted: h
26
Covered Service member (or the same Service member with multiple or subsequent injuries or illnesses)
up to a combined total of twenty six (26) workweeks in a twelve (12) month period. However, your total
available leave time in any single 12-month period generally may not exceed a combined total of
twenty-six (26) workweeks (including FMLA time off taken for any other reason); except as provided
under the FMLA regulations. You will be required to timely submit the completed paperwork provided
to you and available from our Human Resources Department as a condition of receiving approved
Military Caregiver Leave; except as provided under the FMLA regulations. NOTE: the 12 month
computation period for this type of leave differs from the other types of FMLA leave.
With respect to Military Caregiver FMLA Leave:
a. A “Covered Service member” means a member of the Armed Forces, including a member of the
National Guard or Reserves, who (i) is undergoing medical treatment, recuperation, or therapy,
(ii) is otherwise in outpatient status, or (iii) is otherwise on the temporary disability retired list,
for a serious injury or illness; or is a covered veteran (discharged for other than “dishonorable”
reasons) who was on active duty at some point in the five (5) year period prior to the date when
the medical treatment, recuperation or therapy for a serious injury or illness and who was a
member of the Armed Forces, National Guard or Reserves at any time during theperiod of five
(5) years preceding the date on which the veteran undergoes that medical treatment,
recuperation, or therapy, and who was discharged or released under conditions other than
dishonorable).
b. “Outpatient status” means the status of a Covered Service member assigned to a military medical
treatment facility as an outpatient or a unit established for the purpose of providing command
and control of members of the Armed Forces receiving medical care as outpatients.
c. “Next of kin” means the nearest blood relative of that individual (regardless of age) other than an
employee’s spouse, son or daughter. You are required to provide confirmation of the relationship
upon request. The Service member may designate the blood relative who is considered his/her
next of kin; otherwise, the following order generally will apply: blood relatives granted custody
by law, brother/sister, grandparents, aunts/uncles, and then first cousins.
d. “Serious injury or illness” for a Current Service Member means an injury or illness incurred by
the Service member in the line of duty on active duty in the Armed Forces (or existed before the
beginning of the Service member’s active duty and was aggravated by service in the line of duty)
that (i) may render the Service member medically unfit to perform the duties of the member’s
office, grade, rank or rating, or (ii) in the case of a veteran Service member, that manifests itself
before or after the member became a veteran.
e. Any request under the Service member Family Leave provision(s) due to a serious injury or
illness of a Current Service member must be supported by certification issued by the applicable
health care provider or the Department of Defense. You are required to submit this information
on the forms provided to you and available from the Human Resources Manager or on the
Invitational Travel Orders or Authorizations provided to you by the Department of Defense.
Deleted: that necessitates the Caregiver’s leave
Deleted: of the Armed Forces
Deleted: Servicemember
Deleted: Servicemember
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Section 12.4.4 GINA Rights
The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers from
requesting or requiring genetic information of an individual or family member of the individual, except
as specifically allowed by this law. To comply with this law, the City asks that employees not provide
any genetic information when responding to a request for medical certification regarding their own
serious health conditions under this FMLA Policy. "Genetic information" as defined by GINA, includes
an individual's family medical history, the results of an individual's or family member's genetic tests, the
fact that an individual or an individual's family member sought or received genetic services, and genetic
information of a fetus carried by an individual or an individual's family member or an embryo lawfully
held by an individual or family member receiving assistive reproductive services.
There is an exemption to GINA's limitation on the disclosure of family medical history when an
employee requests a leave of absence under the FMLA due to a family member's serious health
condition. In such situations, all information necessary to make the medical certification form complete
and sufficient under the FMLA should be provided.
Section 12.4.5 Leave is Unpaid
FMLA leave is generally unpaid leave. If an employee requests FMLA time off, any accrued
paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If an
employee requests Employee Medical Leave, any accrued paid vacation, personal and applicable sick
leave must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time
for unpaid leave time or use of short-term disability does not extend the 12-week leave period.
Employee otherwise unpaid Medical Leave will also run concurrently with leave taken under the City's
disability leave policy and workers' compensation leave, if taken for an FMLA qualifying serious health
condition.
If an employee takes vacation time/sick leave using salary continuation for a condition that
constitutes or progresses into a serious health condition, the City may designate all or some portion of
such leave as under this policy, to the extent that the paid leave meets the necessary qualifications.
Section 12.4.6 Notice of Leave
If an employee’s need for FMLA leave is foreseeable, the employee must give the City at least
thirty (30) days prior written notice. Failure to provide such notice may be grounds for delay of leave.
Where the need for leave is not foreseeable, the employee is expected to notify the City as soon as
practicable, generally within one to two business days of learning of the employee’s need for leave. A
request must be made in writing on the City's forms (Appendix K), available in personnel.
You must respond to our questions relative to your leave request so that we can determine if the
leave qualifies for FMLA protection; failure to do so may result in loss or delay of FMLA protections. If
you are seeking leave due to an FMLA-qualifying reason for which the City has previously granted you
FMLA-protected leave, you must specifically reference the qualifying reason or need for FMLA leave at
the time of your request to be away from work. It is not sufficient to simply “call in sick” without
Deleted: Company
Deleted: 4
Deleted: Child Care or Family Medical Leave
Deleted: o
Deleted: 5
28
providing additional information which would provide the City with reasonable cause to believe your
absence/time away from work may qualify as an FMLA qualifying event. In all cases in which you are
seeking leave under this policy, you shall provide such notice to the City consistent with the City’s
established call-in procedures so long as no unusual circumstances prevent you from doing so. Failure to
comply with the call-in procedures may result in a delay or denial of FMLA protected leave.
You must make an effort to schedule a leave so as not to disrupt business operations. During the
leave, you may be required to report periodically on your status and your intention to return to work.
Any extension of time for your leave of absence must be requested in writing prior to your scheduled
date of return to work, together with written documentation to support the extension. Your failure to
either return to work on the scheduled date of return or to apply in writing for an extension prior to that
date will be considered to be a resignation of employment effective as of the last date of the approved
leave. Employees on leaves for their own serious health condition must provide fitness-for-duty releases
from their health care provider before they will be permitted to return to work. Your maximum time on a
leave of absence, all types combined, and including all extensions, cannot exceed a total of twelve (12)
weeks in a rolling twelve month period, unless you are a spouse, child, parent, or next of kin on leave to
care for a Covered Service member, in which case your leave can last for up to twenty-six (26)
workweeks in a single twelve (12) month period (unless legally required otherwise).
An Employee shall not be granted a leave of absence for the purpose of seeking or taking
employment elsewhere or operating a private business. Unauthorized work while on a leave of absence
will result in disciplinary action, up to and including discharge.
A leave of absence will not affect the continuity of your employment. Your original date of
employment remains the same for seniority purposes. However, you will not accrue any benefits during
the period you are on a leave.
Section 12.4.7 Medical Certification
If an employee is requesting Employee Medical or Family Medical Leave the employee and the
relevant health care provider must supply appropriate medical certification. The City will supply all
employees with medical certification forms. The medical certification must be provided within fifteen
(15) days after it is requested, or as soon as reasonable under the circumstances. Failure to provide
requested medical certification in a timely manner may result in denial of leave until it is provided. In its
discretion and at its own expense, the City may require a second medical opinion, and if the first and
second opinions differ, a third medical opinion. The third opinion will be provided by a health care
provider approved jointly by the employee and the City and will be binding. The City may also require
recertification periodically during a leave, and employees will be required to present a fitness-for-duty
certificate upon return to work following an employee medical leave.
Deleted: 6
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Section 12.4.8 Medical and Other Benefits
During an FMLA leave, the City will maintain the employee's health benefits on the same
conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA
leave, the City will deduct the employee's portion of the health plan premium as a regular payroll
deduction. If the FMLA leave is unpaid, the employee must make arrangements with the City to pay
his/her portion of the premium. Group health care coverage will cease if the employee's premium
payment is more than thirty (30) days late, but the employee will be notified at least fifteen (15) days
before coverage lapses. Additionally, if the employee fails to return from leave, the City will require
repayment of any premium that was paid for maintaining the health coverage for the employee, unless
the employee does not return because of a continuing or recurring serious health condition of either the
employee or a covered member, or because of other circumstances beyond the employee's control.
Employees are not entitled to other benefits or seniority accrual during the FMLA leave.
Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the
same as if they were actively employed, according to the terms of the applicable plan.
Section 12.4.9 Returning from Leave
Employees who return to work from FMLA within or on the business day following expiration
of the twelve (12) weeks are entitled to return to his or her same position or to an equivalent position
with equal benefits, pay or other terms and conditions of employment. The City may choose to exempt
certain highly compensated ("key") employees from this requirement and not return them to the same or
similar position. Of course, you have no greater right to reinstatement or to other benefits and conditions
of employment than if you had been continuously employed during the FMLA leave period. In
determining whether a position is “equivalent” we would look at whether the position had substantially
similar terms and conditions of employment and whether the position entails similar duties, skills,
efforts, responsibilities, authority, privileges and status.
If your leave was due to your own serious health condition, you will be required to provide
medical certification that you are fit to resume work. Employees failing to provide the Return to Work
Medical Certification Form will not be permitted to resume work until it is provided.
Section 12.4.10 Reporting While on Leave
The City may require an employee on FMLA leave to report periodically on the employee's
status and intent to return to work.
Deleted: 7
Deleted: 8
Deleted: 9
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Section 12.4.11 Intermittent and Reduced Schedule Leave
FMLA leave because of a serious health condition may be taken intermittently (in separate
blocks of time due to a single covered health condition) or on a reduced work schedule (reducing the
usual number of hours an employee works per work week or workday) if medically necessary. If FMLA
leave is unpaid, the City will reduce the employee’s salary based on the amount of time actually worked.
In addition, while the employee is on intermittent or reduced schedule FMLA leave, the city may
temporarily transfer the employee to an available alternative position that better accommodates the
employee recurring leave and which has equivalent pay and benefits.
Section 12.4.12 Policy Administration
This policy is intended to comply with and will be administered in accordance with the Family
and Medical Leave Act, as amended, and any applicable regulations, definitions and law there under, as
well as any state family or medical leave laws granting additional rights that are applicable to employees
employed in Illinois.
Section 12.4.13 Interrelation of Leaves
Any leave taken pursuant to this policy, other City policies, a collective bargaining agreement, or
law which qualifies as leave under the FMLA or any applicable state family or medical leave act, will be
counted against the employee's available leave under the applicable City policies, collective bargaining,
and/or law, as well as the available leave under the FMLA or applicable state law, to the extent
permitted by such applicable law.
For example, the City complies with the Americans with Disabilities Act ("ADA") and any other
law that allows for reasonable accommodations to disabled employees and employees who are pregnant
or have a pregnancy related disability. The City may approve a reasonable request for an extension of a
leave of absence beyond the amount reflected in the FMLA as a form of a reasonable accommodation in
appropriate cases.
Section 12.4.14 Anti-Retaliation Provisions
Be assured that no retaliation will be taken or tolerated against any employee who exercises
his/her rights under our FMLA policy. If you feel that you have been the victim of any discrimination or
retaliation under this Policy, you are encouraged to contact the Human Resources Manager so that the
matter can be promptly investigated and remedied as appropriate
Section 12.4.15 FMLA Forms
Forms to be used in conjunction with requesting to use FMLA time are attached to this manual
as Appendix D.
Deleted: 0
Deleted: 1
Deleted: of 1993
Deleted: 3
Deleted: 12
Deleted: a
Deleted: 4.25.
Deleted: 13
Deleted: 14
Deleted: 4.25.
Deleted: 14
Deleted: 15
31
Section 12.4.16 Benefits While on Leave
While on FMLA leave, an employee will continue to receive health insurance coverage on the
same basis as if the employee were actively working (and provided employee pays co-premium
amounts). Employees retain the seniority and paid time off benefits that were accrued prior to the start
of the leave (if any are remaining) but the employee will not otherwise accrue seniority or paid time off
benefits while on unpaid FMLA leave. Reinstatement upon completion of an approved FMLA leave
will be handled in accordance with the law.
SECTION 12.5: JURY DUTY LEAVE
An employee whose service on a jury occurs during hours that the employee would have been
regularly scheduled to work shall receive full pay. Any payment received by the employee from the
court for jury duty shall be given to the City because the employee is receiving full pay while on jury
duty leave. The employee may keep any meal and travel allowances provided by the Courts for jury
duty.
ARTICLE XIII
HEALTH INSURANCE
SECTION 13.1 HEALTH INSURANCE PREMIUMS AND CONTRIBUTIONS
Effective May 1, 2017, the employees hired before May 1, 2015 (tier 1 employees) shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
eight and one-half percent (8.5%) of the premium for single, single plus spouse, or single plus children
under the HMO insurance policy or seven and one-half percent (7.5%) of the premium for family
coverage under the HMO insurance policy or plan offered by the City. Tier 1 employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
nine and one-half percent (9.5%) of the premium for single, single plus spouse, or single plus children
under the PPO insurance policy or nine percent (9%) for family coverage under the PPO insurance
policy or plan offered by the City, depending upon the employee’s coverage election. Such premium
contributions shall be deducted from the employee’s earnings, and are in addition to any co-pays,
deductibles or out-of-pocket expenses to be paid by the employee.
Effective May 1, 2017, the employees hired on or after May 1, 2015 (tier 2 employees) shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
eleven percent (11%) of the premium for single, single plus spouse, single plus children or family
coverage under the HMO insurance policy or plan offered by the City. Tier 2 employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
sixteen percent (16%) of the premium for single, single plus spouse, single plus children or family
coverage under the PPO insurance policy or plan offered by the City, depending upon the employee’s
coverage election. Such premium contributions shall be deducted from the employee’s earnings, and are
in addition to any co-pays, deductibles or out-of-pocket expenses to be paid by the employee.
Deleted: 4
Deleted: 25
32
Effective May 1, 2018 through April 30, 2019, Tier I and Tier II employees shall be required to
pay a monthly contribution towards the monthly insurance premium equal to the following: eleven
percent (11%) for the premium for single, single plus spouse, single plus children, or family coverage
under HMO insurance policy or plan offered by the City. The employee shall be required to pay a
monthly contribution towards the monthly insurance premium equal to the following: sixteen percent
(16%) of the premium for single, single plus spouse, single plus children, or family coverage under the
PPO insurance policy or plan offered by the City, depending on the employee’s coverage election.
Effective May 1, 2019 through April 30, 2020, Tier I and Tier II employees shall be required to
pay a monthly contribution towards the monthly insurance premium equal to the following: twelve
percent (12%) for the premium for single, single plus spouse, single plus children, or family coverage
under HMO insurance policy or plan offered by the City. The employee shall be required to pay a
monthly contribution towards the monthly insurance premium equal to the following: seventeen percent
(17%) of the premium for single, single plus spouse, single plus children, or family coverage under the
PPO insurance policy or plan offered by the City, depending on the employee’s coverage election.
Additionally, the City agrees that the actual dollar amount of the monthly employee contribution
may not exceed a ten percent (10%) increase from one fiscal year to the next, except in years May 1,
2018 to April 30, 2019 and May 1, 2018 to April 30, 2020. In the years of May 1, 2018 to April 30,
2019 and May 1, 2019 to April 30, 2020, the actual employee contribution amount may exceed a 10%
increase from one-year-to-the-next as a result of the agreed upon changes to the employee contribution
percentages in this contract. However, in those two years, the City shall implement a pro-rata ten
percent (10%) cap on Employer-observed plan design increases, to be calculated by assuming the agreed
upon higher employee contributions had existed in the year prior.
This cap on the year-to-year employee contributions is understood to be floating and the base
amount will be reset each year based on the actual cost of health insurance premiums and HRA plans.
SECTION 13.2: LIFE, DENTAL AND VISION COVERAGE
The City shall continue in effect the current term life ($50,000 for an eligible employee; $10,000
for spouse; $2,500 for child aged 6 months to 19 years; $1,500 for infant from birth to 6 months), dental
and vision coverage’s, subject to the terms and conditions of the applicable policy or plan provided by
the City. Increases in the benefits of these plans for non-bargaining unit non-supervisory employees
shall be offered to the bargaining unit employees on the same terms and conditions as they are offered to
non-bargaining unit non-supervisory employees.
The Employer shall provide the same Disability Insurance that it provides to all other non-
bargaining unit employees. The Employer shall provide, and maintain all other benefits provided at the
levels and cost during the term of this agreement.
Deleted: The City retains the right to change
insurance carriers, benefit levels, or to self-insure as
it deems appropriate. ¶
¶
Effective May 1, 2013, the employees hired before
May 1, 2015 (tier 1 employees) shall be required to
pay a monthly contribution towards the monthly
insurance premium equal to the following: eight and
one-half percent (8.5%) of the premium for single,
single plus spouse, or single plus children under the
HMO insurance policy or seven and one-half percent
(7.5%) of the premium for family coverage under the
HMO insurance policy or plan offered by the City.
Tier 1 employees shall be required to pay a monthly
contribution towards the monthly insurance premium
equal to the following: nine and one-half percent
(9.5%) of the premium for single, single plus spouse,
or single plus children under the PPO insurance
policy or nine percent (9%) for family coverage
under the PPO insurance policy or plan offered by
the City, depending upon the employee’s coverage
election. Such premium contributions shall be
deducted from the employee’s earnings, and are in
addition to any co-pays, deductibles or out-of-pocket
expenses to be paid by the employee.¶
¶
Employees hired on or after May 1, 2015 (tier 2
employees) shall be required to pay a monthly
contribution towards the monthly insurance premium
equal to the following: eleven percent (11%) of the
premium for single, single plus spouse, single plus
children or family coverage under the HMO
insurance policy or plan offered by the City. Tier 2
employees shall be required to pay a monthly
contribution towards the monthly insurance premium
equal to the following: sixteen percent (16%) of the
premium for single, single plus spouse, single plus
children or family coverage under the PPO insurance
policyor plan offered by the City, depending upon
the employee’s coverage election. Such premium
contributions shall be deducted from the employee’s
earnings, and are in addition to any co-pays,
deductibles or out-of-pocket expenses to be paid by
the employee.
33
SECTION 13.3 OPT OUT INCENTIVE
Employees who are able to enroll in an alternate medical health insurance plan (through a
spouse, for example) are eligible to receive a monthly stipend of $100 for single employees and $150 for
families) from the City for choosing to opt-out of the City’s health insurance plan. Proof of enrollment
in a non-City insurance plan is required to receive compensation. A registration form is available over
in Human Resources.
34
ARTICLE XIV
EMPLOYEE TRAINING AND EDUCATION
SECTION 14.1: TRAINING
With the understanding that the management has the discretion to decide when training is
necessary and that such decisions are often influenced by budgetary considerations, all employees,
within divisions and specializations, will be given equal opportunities to train in order to advance within
the City as well as to better serve the public.
SECTION 14.2: COMPENSATION
The Employer agrees to compensate all bargaining unit employees at the appropriate rate of pay
for all training, schools, and courses which the Employer requires an employee to attend. When an
employee is required to use his/her own automobile, mileage reimbursement for sites farther than ten
(10) miles one way shall be paid at the rate set by the Illinois State Training Board. Employees shall be
reimbursed for meals at the maximum rate of $50 per day. Meal receipts must be turned in to process
reimbursements. In the event that an employee needs to stay overnight at such training/school session,
the Employer will pay the cost of lodging in accordance with the City’s employee manual.
SECTION 14.3: CDL LICENSE
The Employer shall reimburse all bargaining unit employees required to have a Commercial
Driver's License the cost of said license including renewals and any endorsements the employee is
required to obtain and maintain. The employer shall continue the practice of paying for employee’s
physical as required to maintain their CDL.
SECTION 14.4: EDUCATIONAL INCENTIVE
All requests by an employee for the enrollment to a college degree program or college
coursework which must be job related must be submitted by the Department Head to the City
Administrator for approval. The City recognizes four (4) levels of degree programs described as follows:
(i) high school; (ii) 64 credit hours of college course work; (iii) bachelor's degree; and, (iv) master's
degree. Then all courses related to the program shall be eligible for payment subject to budget approval.
This provision shall be subject to change and does not entitle any employee the exclusive right to
receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade or
transcript to the Department Head upon the completion of each course. Any revision or change
requested by the employee to the approved program must be submitted to the Department Head for
approval prior to the revision or change.
The City shall pay tuition and fees only for college coursework (not travel or wages), unless
otherwise approved by the Mayor and City Council.
The City may pay all expenses of an elective course. An elective course is one that may benefit
the City by added knowledge, but is not directly related to City operations.
Deleted: Additionally, within 30 days after the
signing of this agreement, the parties shall meet to
determine the feasibility of sending some or all of its
workforce to the Union’s Apprenticeship and Skill
Improvement Program.
35
The tuition and fees only (no books or materials) of an elective or required course will be paid
through direct billing from the appropriate school, or paid as a reimbursement to the employee pending
the completion of a consent form for repayment and pending receipt of a the grade transcript. The
employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the
following provisions will apply: if a grade of a C-average or better is attained upon the completion of
the course the class will be considered complete and paid for by the City. If less than a C-average is
attained, the employee will be required to pay back 100% of the tuition and fees to the City through a
payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City.
If an employee voluntarily leaves the City within two years of completing a course reimbursed under
this policy, a percentage amount of reimbursed expenses must be repaid to the City according to the
following schedule:
0-6 months of completion of course – 100%
7-12 months of completion of course – 75%
13-18 months of completion of course – 50%
19-24 months of completion of course – 25%
Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the
University of Illinois as is designated at the time of class approval.
ARTICLE XV
SAFETY
SECTION 15.1: COMPLIANCE WITH LAWS
In order to maintain safe working conditions, the Employer shall comply with all laws applicable
to its operations concerning the safety of employees covered by this Agreement.
SECTION 15.2: UNSAFE CONDITIONS
Employees who reasonably and justifiably believe that their safety and health are in danger due
to an alleged unsafe working condition, equipment or vehicle, shall immediately
inform their supervisor who shall have the responsibility to determine what action, if any, should be
taken, including whether or not the job assignment should be discontinued.
36
ARTICLE XVI
LABOR-MANAGEMENT MEETINGS
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES
The Union and the Employer mutually agree that in the interest of efficient management and
harmonious employee relations, meetings shall be held between Union and Employer representatives
when appropriate. Such meetings shall be scheduled within one week of either party submitting an
agenda to the other, or at a time mutually agreed upon by the parties, and shall be limited to:
(A) Discussion of the implementation and general administration of this Agreement;
(B) A sharing of general information of interest to the parties;
(C) The identification of possible health and safety concerns.
A Union representative and/or Union Stewards may attend these meetings. The Employer may
assign appropriate management personnel to attend.
SECTION 16.2: PURPOSE
It is expressly understood and agreed that such meetings shall be exclusive of the grievance
procedure. Such meeting shall be chaired by the Employer representative and there shall be no loss of
wages for attendance by Union Stewards and/or affected bargaining unit employees. Grievances and
arbitrations shall not be discussed at such meetings.
ARTICLE XVII
SUBCONTRACTING
SECTION 17.1: NO SUBCONTRACTING
There shall be no subcontracting of bargaining unit work that results in a reduction of hours
worked by bargaining unit employees. The employer may subcontract specialty and emergency work in
circumstances where bargaining unit members lack the necessary equipment or skills to perform the
work.
SECTION 17.2: BARGAINING UNIT WORK
Subject to the limitations set forth in Sections 4.1 and 4.6 work historically performed by
bargaining unit members shall continue to be performed by bargaining unit members and shall not be
performed by non-bargaining unit members, including, but not limited to, management or volunteers.
To the extent work has historically been performed by bargaining unit and non-bargaining unit
members, the work may continue to be worked by both in the same manner.
37
ARTICLE XVIII
UNIFORMS AND EQUIPMENT
SECTION 18.1: UNIFORMS
The Employer shall maintain the practice of providing t-shirts, long-sleeved shirts, concrete
boots (5 buckle and 2 buckle), personal protective equipment and rain gear. Upon execution of this
Agreement, the City will provide each bargaining unit member with $700 in a vendor account for
purposes of purchasing uniforms, winter gear and boots. New hires shall also receive $700 in a vendor
account for purchase of uniforms, winter gear and boots. On May 1st of each year, the City will provide
each bargaining unit employee with $500 in a vendor account for purposes of purchasing uniforms,
winter gear and boots. In the event an employee is not able to purchase the necessary items from the
approved vendor, the City will make arrangements to allow the employee to purchase the necessary item
using a City credit card. If the employee voluntarily resigns their employment with the City within 1
month of purchasing any new wearing apparel, the employee will be responsible for the cost of said
apparel or to return the apparel to the employer.
SECTION 18.2: PROTECTIVE CLOTHING
The Employer shall provide all necessary items of protective clothing and safety gear.
SECTION 18.3: PRESCRIPTION SAFETY GLASSES
Bargaining unit employees who are subject to assignments or situations necessitating protective
eye glasses shall be reimbursed for purchasing prescription safety glasses as follows:
(A) Reimbursement may be made once every three years;
(B) The Employer shall reimburse fifty percent (50%) of the cost for one (1) pair of
prescription safety glasses.
(C) The Employer further agrees to replace glasses should an employee's original pair
become damaged/broken on the job.
(D) If the employee voluntarily resigns their employment with the City within 1 month of
purchasing new safety glasses, the employee will be responsible for the cost of those
safety glasses or to return the safety glasses to the employer.
ARTICLE XIX
PERSONNEL RECORDS
SECTION 19.1: PERSONNEL RECORDS
The personnel record is available during regular business hours for an employee and/or his/her
designee to review. Employees should contact the Human Resources Manager to arrange a time to
review their personnel record.
Deleted: Carhart bibs and jackes, including
replacements as long as the items are not worn out
within three years. If they are worn out within three
years, the items will be replaced at the employee’s
cost.
38
SECTION 19.2: RIGHT OF INSPECTION AND COPIES
An employee will be granted the right to inspect his/her personnel and/or medical records during
working time no more than two times per year. An employee may obtain a copy of his/her record upon
request to the Human Resources Manager. Copies shall be provided, at no charge to the employee,
within two (2) business days.
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS
All performance based warnings shall automatically be removed from an employee's file after
twelve (12) months from occurrence.
ARTICLE XXI
NO STRIKE / NO LOCKOUT
SECTION 21.1: NO STRIKE
During the term of this Agreement, neither the Union nor any officers, agents or employees will
engage in, induce, call, authorize, support, promote, condone or participate in any strike, work stoppage,
intentional withholding of services, illegal picketing, slow-down, sit-in, or other unlawful acts or actions
having the effect of exhibiting an unlawful refusal to work at any time for any reason.
SECTION 21.2: NO LOCKOUT
During the term of this Agreement, the Employer shall not lockout any bargaining unit
employees.
SECTION 21.3: LEGITIMATE PICKET LINE
It shall not be a violation of this Agreement and it shall not be cause for discharge or disciplinary
action in the event an employee refuses to enter upon any property involved in a legitimate labor dispute
or refuses to go through or work behind any picket line, including the picket line of the Union party to
this Agreement and including picket lines at the Employer's place or places of business. Furthermore, an
employee may refuse to cross any picket line when he fears that bodily harm may be done to him.
ARTICLE XXII
BARGAINING RIGHTS
SECTION 22.1: UNION RIGHTS
The Union and all bargaining unit members shall maintain all rights protected under law. This
shall include the right to bargain collectively with regard to Employer policy matters directly affecting
wages, hours and terms and conditions of employment.
0
SECTION 22.2: MANAGEMENT RIGHTS
Subject to the express provisions of the agreement, the Employer retains all its traditional rights
through its City Administrator and his/her agents and designees to manage and direct the affairs of the
Employer in all of their various aspects and to manage and direct employees, including the following:
to determine the mission of the Employer and its various departments; to determine the number and
location of facilities and offices as well as the staffing and equipment for such offices and facilities; to
determine whether and to what extent it will contract or subcontract for the provision of any services
and upon what terms and conditions such contracts will be entered into; to plan, direct, control and
determine all the operations and services of the Employer and its various departments; to supervise and
direct the working forces; to hire, assign, transfer and promote employees; to establish the
qualifications of employment, and to determine the number of employees; to schedule and assign work;
to establish and or modify performance standards and objectives from time to time; to assign overtime;
to determine the methods, means, organization and number of personnel by which such operations and
services shall be provided or subcontracted; to reasonably make, alter and enforce various rules,
regulations, safety rules, orders procedures and policies; to evaluate employees; to discipline, suspend,
demote and discharge employees for just cause (including probationary employees without just cause);
to alter, change, modify, substitute or eliminate existing methods, equipment, uniforms or facilities; to
layoff employees when necessary when determined by the Employer; to reasonably establish dress and
appearance standards; to determine and establish, change, combine or abolish positions and job
classifications pursuant to this Agreement; and to determine the duties, responsibilities, and work
assignments of any position or job classification; provided, that the exercise of such management rights
listed above by the Employer shall not conflict with the express provisions of this Agreement. The
Employer expressly reserves the right under this agreement to exercise all management rights set forth
in Section 4 of the Illinois Public Labor Relations Act. In addition, the Employer may establish all
requirements, rules, policies and procedures and orientation for newly hired employees during their
probationary period, so long as such requirements, rules, policies and procedures and orientation do not
conflict with the express provisions of this Agreement.
1
ARTICLE XXIII
WAGES
Base wage rates for positions covered by the Agreement are set forth in Appendix A.
Effective May 1, 2017, base wage rates are determined by the employee slot-in set forth in
Appendix B. After the initial slot-in, each employee shall receive a step increase on his anniversary
date. All wage increases are retroactive on all hours paid from May 1, 2017 through the date of
execution of this Agreement.
Effective May 1, 2018, each employee shall receive a 2% increase as set forth in Appendix A,
followed by a step increase on his anniversary date.
Effective May 1, 2019, each employee shall receive a 2.5% increase as set forth in Appendix A,
followed by a step increase on his anniversary date.
A longevity stipend will be made to all full-time employees based on the following schedule.
This stipend is added to the employee’s annual salary.
After 6 years, but less than 9 years $ 750
After 9 years, but less than 14 years $1000
After 14 years, but less than 20 years $1250
After 20 years, but less than 25 years $1500
After 25 years $2000
Any questions the Employer has regarding an employee’s time sheet shall be brought to the
employee’s attention before the Employer issues the paycheck.
ARTICLE XXIV
DRUG AND ALCOHOL POLICY
All bargaining unit employees required to have a Commercial Driver’s License are subject to
drug and alcohol testing under the Department of Transportation Federal Regulations 49 CFR Part 40
Section 382 as set forth in Appendix C, attached hereto and made a part hereof. Said regulations are
subject to change from time to time.
Deleted: Effective May 1, 2013, employees will
receive a 2.75% salary increase.¶
¶
Effective May 1, 2014, employees will receive a
3% salary increase.¶
¶
Effective May 1, 2015, employees will receive a
3.25% salary increase.¶
¶
Effective May 1, 2016, employees will receive a
3.5% salary increase.
Deleted: A
2
ARTICLE XXV
FILLING OF VACANCIES/PROMOTIONS
SECTION 25.1: POSTING
Whenever the Employer determines there is a vacancy in an existing job classification or that a
new position within the bargaining unit job has been created, a notice of such vacancy shall be posted on
all bulletin boards for ten (10) working days. During this period, employees who wish to apply for such
vacancy, including employees on layoff, may do so.
SECTION 25.2: PROMOTIONS
Nothing in this CBA shall interfere with or limit the Employer’s ability to promote an employee
to a higher classification. In the event an employee in the Maintenance Worker I classification has not
been promoted after Step 11, he shall automatically move to the Maintenance Worker 2 classification
upon completion of Step 11 unless Employer notifies them in advance of the performance or
qualification reasons why they will not be promoted. In the event the Employer notifies the employee of
their non-promotion from MWI to MWII, the Employer and Union shall meet in order to establish a
performance improvement plan for said employee, should said employee so desire. For Employees
promoted from MWI to MWII under this section, the employee shall be compensated as a Maintenance
Worker 2 in the step closest to, but higher than, his previous Maintenance Worker 1 step. Promotions
from Maintenance Worker 1 to Maintenance Worker 2 to Operator shall be discussed in Labor-
Management conferences, where the parties shall discuss procedures and standards for promotions.
ARTICLE XXVI
SECONDARY EMPLOYMENT
Employees primary employment responsibilities are to the City. Secondary employment will
not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early, refusal to
travel, or refusal to work emergency callbacks, overtime, or different hours. Employees may hold
secondary employment, including self-employment, provided such employment does not: 1) interfere
with the performance of City duties; 2) present a potential conflict of interest; 3) result in outside work
being performed during an employee’s work shift; 4) involve the use of city equipment or supplies.
Employees shall be permitted to engage in secondary employment only with the prior written approval
of their Department Head. If granted permission for secondary employment an employee’s Department
Head may revoke the permission where it appears to the Department Head that such activity conflicts
with the standards set forth above. Employees who engage in secondary employment shall notify their
Department Head of the addresses and phone numbers where they can be contacted, if necessary, for
their normal work schedule, of the name of their supervisor (if applicable), and of the type of work they
are (or will be) performing. If secondary work activity does cause or contribute to job-related problems,
the City may rescind its approval of such employment and, if necessary, normal disciplinary procedures
will be followed to deal with the specific problems.
Deleted: 10 years of service
Deleted: his tenth year of service and
3
ARTICLE XXVI
SAVINGS CLAUSE
If any provision of this Agreement or the application of any such provision should be rendered or
declared invalid by any court action, or by reason of any existing or subsequently enacted legislation, the
remaining parts or portions of this Agreement shall remain in full force and effect and the subject matter
of such invalid provision shall be open to immediate re-negotiation.
ARTICLE XXVII
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT CLAUSE
SECTION 27.1 MAINTENANCE OF ECONOMIC BENEFITS CLAUSE
All direct and substantial economic benefits which are not set forth in this Agreement and are
currently in effect for bargaining unit members shall continue and remain in effect until such time as the
City shall notify the Union of its intention to eliminate or change them. Upon such notification, and if
requested by the Union, the City shall meet and negotiate such change before it is finally implemented
by the City. If the Union becomes aware of such a change and has not received notification from the
City, the Union must notify the City within fourteen (14) days of the date the Union became aware or
should have reasonably become aware of such change and request negotiations or such inaction shall act
as a waiver of the right to such negotiations by the Union. If no agreement is reached within thirty (30)
calendar days after discussions begin, the Union shall have the right to defer the dispute over the change
to arbitration as set forth in Section 14 of the Illinois Public Labor Relations Act.
SECTION 27.2 COMPLETE AGREEMENT CLAUSE
The parties agree that during the course of negotiations for this agreement they each had a full
opportunity to raise and collectively bargain over all appropriate subjects of bargaining.
For the duration of this Agreement, the parties hereto waive further collective bargaining, except
as provided within this agreement, on all appropriate subjects of bargaining whether or not discussed
during negotiations mentioned herein; provided however, such waiver shall not prevent the parties from
reaching mutual understandings as to the application or interpretation of any provisions of this
Agreement.
ARTICLE XXVIII
RENEWAL
This Agreement shall be effective as of the first day of May 1, 2017 and shall remain in full force
and effect until the 30th day of April of, 2020 whereupon, it shall be automatically rendered null and
void. It shall be automatically renewed from year to year thereafter unless either party notifies the other
in writing at least ninety (90) days prior to the anniversary date that is desires to modify this Agreement.
In the event that such notice is given, negotiations shall begin not later than sixty (60) days prior to the
anniversary date.
Deleted: 2013
Deleted: 2017
4
IN WITNESS WHEREOF, the parties have executed this Agreement this day of
_______________ 2017, in the United City of Yorkville.
INTERNATIONAL UNION OF OPERATING
ENGINEERS, LOCAL 150,
James M. Sweeney
President/Business Manager
International Union of Operating Engineers, Local 150
Bryan P. Diemer
Attorney
International Union of Operating Engineers, Local 150
United City of Yorkville
Gary Golinski
Mayor
ATTEST:
_______________________________
Beth Warren
City Clerk
Deleted: 2014
5
6
APPENDIX A
WAGE RATE
Maintenance Worker 1
5/1/2017 5/1/2018 5/1/2019
% variable 2.00% 2.50%
Step 1 $ 41,500 $ 42,330 $ 43,388
Step 2 $ 42,953 $ 43,812 $ 44,907
Step 3 $ 44,456 $ 45,345 $ 46,479
Step 4 $ 46,012 $ 46,932 $ 48,105
Step 5 $ 47,622 $ 48,575 $ 49,789
Step 6 $ 49,289 $ 50,275 $ 51,532
Step 7 $ 51,014 $ 52,034 $ 53,335
Step 8 $ 52,800 $ 53,856 $ 55,202
Step 9 $ 54,648 $ 55,741 $ 57,134
Step 10 $ 56,560 $ 57,691 $ 59,134
Step 11 $ 58,540 $ 59,711 $61,203
Maintenance Worker 2
5/1/2017 5/1/2018 5/1/2019
% variable 2.00% 2.50%
Step 1 $ 45,500 $ 46,410 $ 47,570
Step 2 $ 47,093 $ 48,034 $ 49,235
Step 3 $ 48,741 $ 49,716 $ 50,958
Step 4 $ 50,447 $ 51,456 $ 52,742
Step 5 $ 52,212 $ 53,257 $ 54,588
Step 6 $ 54,040 $ 55,121 $ 56,499
Step 7 $ 55,931 $ 57,050 $ 58,476
Step 8 $ 57,889 $ 59,046 $ 60,523
Step 9 $ 59,915 $ 61,113 $ 62,641
Step 10 $ 62,012 $ 63,252 $ 64,833
Step 11 $ 64,182 $ 65,466 $ 67,103
7
Operator
5/1/2017 5/1/2018 5/1/2019
% variable 2.00% 2.50%
Step 1 $ 50,000 $ 51,000 $ 52,530
Step 2 $ 51,750 $ 52,785 $ 54,369
Step 3 $ 53,561 $ 54,632 $ 56,271
Step 4 $ 55,436 $ 56,545 $ 58,241
Step 5 $ 57,376 $ 58,524 $ 60,279
Step 6 $ 59,384 $ 60,572 $ 62,389
Step 7 $ 61,463 $ 62,692 $ 64,573
Step 8 $ 63,614 $ 64,886 $ 66,833
Step 9 $ 65,840 $ 67,157 $ 69,172
Step 10 $ 68,145 $ 69,508 $ 71,593
Step 11 $ 70,530 $ 71,941 $ 74,099
8
APPENDIX B
EMPLOYEE SLOT-IN
BAUER, JONATHAN MW 2 (Step 1)
BEHRENS, BRETT A Operator (Step 7)
BROWN, DAVID MW 2 (Step 1)
COLLINS, JR, ALBERT Operator (Step 3)
HENNE, DURKIN A Operator (Step 6)
HERNANDEZ, ADAM MW 2 (Step 1)
HORNER, RYAN Operator (Step 2)
KLEEFISCH, GLENN MW 1 (Step 1)
LAWRENTZ, KEVIN MW 2 (Step 3)
SCODRO, PETER MW 2 (Step 3)
SCOTT, WILLIAM B MW 2 (Step 2)
SENG, MATT MW 2 (Step 9)
SMITH, DOUGLAS MW 1 (Step 1)
SOELKE, THOMAS Operator (Step 1)
WEBER, JR, ROBERT R MW 2 (Step 4)
9
APPENDIX C
DRUG AND ALCOHOL POLICY
I. PROHIBITIONS
A. Prohibited Alcohol-Related Conduct
An employee shall not engage in any form of the alcohol-related conduct listed below:
1. Using or being under the influence of alcohol on the job, while on duty or while
operating a commercial motor vehicle.
2. Being in possession of alcohol while on duty or operating a commercial motor
vehicle.
3. Having a prohibited breath alcohol concentration while on duty.
4. Having used alcohol during the four (4) hours before reporting for duty and/or at
any time while on duty.
5. Using alcohol within eight (8) hours following an accident requiring a breath-
alcohol test, or until after completion of required testing.
6. Refusing to promptly submit to a required alcohol test.
B. Prohibited Drug-Related Conduct
An employee shall not engage in any of the following activities:
1. Using any of the following controlled substances, including use or misuse of a
substance prescribed to the employee for medicinal purposes under a doctor's
care, unless a physician has advised the employee that it will not interfere with the
employee's ability to perform his essential job functions safely (with or without a
reasonable accommodation if medically necessary):
a. Marijuana (THC metabolite)
b. Cocaine
c. Opiates (morphine and codeine)
d. Phencyclidine (PCP)
e. Amphetamines
f. Methamphetamines
g. MDMA Ecstasy
h. 6-Acetylmorphine-Heroin
Deleted: going on
Deleted: ed
Deleted: not
Deleted: Ecstacy
10
2. Being in possession of any unauthorized controlled substance.
3. Reporting for duty or being on duty while impaired from any prescribed
therapeutic drug or controlled substance usage.
4. Refusing to submit to a required controlled substances test.
C. Reporting Requirements for Prescribed Controlled Substances
1. Any employee who takes prescribed medication and whose duties include
operating a commercial motor vehicle for the Employer must inquire of and
provide written documentation to his supervisor (upon request) from his/her
treating physician to indicate whether the controlled substance would adversely
affect or interfere with his/her ability to operate a commercial motor vehicle.
2. If the medication in use will or could reasonably be expected to adversely affect
or limit the employee's ability to safely perform his job functions, the parties
agree to engage in an interactive discussion to determine if a reasonable
accommodation can be provided to remove the safety risk involved so that the
employee may continue to work. If no reasonable accommodation is immediately
identified and available, the employee may not report to work or may not remain
on duty. Employees eligible for sick leave may take such period of absence as
paid sick leave.
II. CATEGORIES OF TESTING
A. Post-Accident Testing
1. Conducted when a bargaining unit employee was involved in an accident in any
vehicle used or operated for work purposes, and:
a. The accident involved the loss of life; or
b. The employee was issued a citation for a moving traffic violation
arising from an accident that included:
(1) Injury requiring medical attention away from the
scene; or
(2) One or more vehicles incur disabling damage so
that it cannot be driven from the scene.
c. The driver must remain available for testing until the
specified timeframes have passed as referenced below.
Deleted: d
Deleted:
Deleted: a
Deleted: Employer
Deleted: treatment
Deleted: having to be towed
from the scene
11
2. Post-Accident Alcohol Testing
a. Whenever possible, post-accident alcohol testing shall be conducted
within two (2) hours of the accident and must be completed within 8
hours.
b. If testing is not administered within two (2) hours of the accident, the
Employer must prepare and maintain a record stating the reason the test
was not promptly administered.
c. If testing is not administered within eight (8) hours of the accident, the
Employer shall cease attempts to administer an alcohol test and document
the reasons for same.
d. An employee required to be tested under this section is prohibited from
consuming any alcohol for at least eight (8) hours following the accident
or until after the breath alcohol test.
3. Post-Accident Drug Testing
a. Post-accident drug testing must be conducted within thirty-two (32) hours
after the accident. If testing is not administered within thirty-two (32)
hours of the accident, the Employer shall cease attempts to administer a
drug test.
b. If testing is not administered within thirty-two (32) hours of the accident,
the Employer must prepare and maintain a record stating the reason the
test was not promptly administered.
B. Random Testing
Conducted throughout the year on a random, unannounced basis according to the legal
requirements that apply including the following guidelines:
1. Restricted Period
a. Bargaining unit employees required to have a Commercial Driver's
License (CDL) are subject to unannounced random drug testing during all
periods on duty, and are subject to unannounced random alcohol testing
while the driver is performing safety-sensitive functions, just before the
driver is to perform safety-sensitive functions, or just after the employee
has ceased performing such functions.
b. The Employer will not require employees to come in for a call-out
12
assignment for the sole purpose of random testing, unless required by law.
2. Frequency
a. The Employer shall conduct random drug testing on at least fifty percent
(50%) of the average number of bargaining unit employees required to
have a CDL as of January 1 prior to the date of the requested test. The
minimum annual percentage rate in succeeding years shall be determined
by the rate set by the FHWA Administrator, as published in the Federal
Register (pursuant to 49 CFR Part 382 (Sec. 382.305)).
b. The Employer shall conduct random alcohol testing on at least ten percent
(10%) of the average number of bargaining unit employees at the start of
each calendar year. The minimum annual percentage rate in succeeding
years shall be determined by the rate set by the FHWA Administrator, as
published in the Federal Register (pursuant to 49 CFR Part 382 (Sec.
382.305)).
3. Selection
a. The procedure used to determine which employees are subject to random
drug or alcohol testing in a given year shall ensure that each bargaining
unit employee who is required to have a CDL has a relatively equal
chance of being selected.
b. Should disputes arise regarding the random selection process, the Human
Resources Officer or other person responsible for administering the drug
and alcohol policy for the Employer shall meet with a representative of
Local 150 (not a bargaining unit member) and explain the methodology
used.
C. Reasonable Suspicion Testing
Conducted when a trained supervisor observes behavior or appearance that is
characteristic of an individual who is currently under the influence of or impaired by alcohol,
impaired by drugs, or a combination of alcohol and drugs, according to the following guidelines:
1. A supervisor's determination that reasonable suspicion exists shall be based on
specific, contemporaneous, articulable observations concerning factors such as:
the appearance, behavior, speech or body odors of the employee;
2. The Department Head or a second trained department supervisor (if someone is
reasonably available) must confirm the reasonable suspicion determination;
3. The employee is entitled to Union representation before being questioned in
Deleted: The Employer shall provide
written notice to the Union before
January 1 of each succeeding year
regarding any changes in the minimum
annual percentage rate.
Deleted: in
Deleted: The Employer shall provide
written notice to the Union before
January 1 of each succeeding year
regarding any changes in the minimum
annual percentage rate.
Deleted: n
Deleted: who is
13
connection with a reasonable suspicion determination, if so requested but this will
not delay the employee’s obligation to submit to a test when requested.
4. The supervisor(s) must complete and submit a Reasonable Cause Observation
Form for any drug tests within twenty-four (24) hours of the time the employee
submitted to the test.
5. A "trained supervisor" is one who has received at least two (2) hours of training in
the signs of alcohol and drug use, including at least sixty (60) minutes of training
on drug use and at least sixty (60) minutes of training on alcohol use.
D. Return to Duty Testing
1. After engaging in prohibited alcohol conduct, an employee may not return to duty
requiring the performance of a safety sensitive function until s/he takes a return to
duty breath alcohol test with a result indicating an alcohol concentration of less
than 0.02.
2. After engaging in prohibited controlled substances conduct, an employee may not
return to duty requiring the performance of a safety sensitive function until s/he
takes a return to duty urine drug test with a verified negative result for controlled
substances use.
E. Follow-Up Testing
1. Upon returning, the employee is subject to at least six (6) unannounced follow-up
tests during the first twelve (12) months after s/he returns to duty requiring a
CDL.
2. If a Substance Abuse Professional selected by the Employer (defined below)
determines that follow-up testing is no longer necessary, it may be terminated
after the first six (6) follow-up tests.
3. Substance Abuse Professional
The Substance Abuse Professional shall be a licensed physician (medical doctor
or doctor of osteopathy), or a licensed or certified psychologist, social worker, employee
assistance professional, or addiction counselor with knowledge of and clinical experience
in the diagnosis and treatment of alcohol and controlled substances-related disorders.
III. TESTING PROCEDURES
A. Drug Testing Procedures
The collector/collection process, drugs tested, including testing levels and DHHS
Deleted: the
Deleted: t
14
laboratory analysis, and the Medical Review Officer process will conform in a manner
promulgated under Department of Transportation Rule 49 CFR Part 40, including revisions
thereto, in all aspects.
1. Collection Site/Collector
The Certified Collector must follow the procedures as outline in 49CFR Part 40,
including revisions thereto. These procedures are very specific and include, but are not limited
to, the following:
a. Once a drug test is announced, an employee shall go directly to the
collection site.
b. Upon arrival, the employee shall verify his identity.
c. Before testing, an employee shall be shown a sealed container, which shall
be unwrapped in front of him/her.
d. An employee shall be afforded a private area to provide a urine specimen.
This area shall be equipped with a toilet, and shall be secured to prevent
adulteration or dilution of the specimen.
e. Once an employee has provided a urine sample in the collection container,
s/he shall hand it to the collection person. The collection person, in the
presence of the employee, shall then pour the urine into two (2) specimen
bottles. At least thirty (30) milliliters must be poured into the primary
specimen bottle, and fifteen (15) milliliters into the split specimen bottle.
f. If an employee of the testing facility believes that an employee is
attempting to obstruct the collection process or has submitted an altered,
adulterated or substitute specimen, a second specimen will be collected
under direct observation. Both specimens will be sent to the laboratory for
analysis and the testing facility will notify the designated employer
representative.
2. Medical Review Officer (MRO)
The Medical Review Officer is a licensed physician that has been certified as an
MRO by the Department of Health and Human Services. The MRO is responsible for
receiving and reviewing laboratory results generated by an employer’s drug testing
program. The MRO will conduct a final review of all positive test results to assess a
possible alternative medical explanation for the results. (For an in-depth explanation of
the Medical Review Officer and the Verification Process, please refer to Department of
Transportation 49 CFR Subpart G Part 20.121.)
Deleted:
Deleted: Federal Department of
Transportation and the
15
3. Laboratory Analysis
a. Analysis of the urine specimen shall be performed at a laboratory certified
and monitored by the Department of Health and Human Services (DHHS).
b. When directed in writing by the MRO that an employee has requested
analysis of the split specimen, the laboratory shall forward the split
specimen to another DHHS-certified laboratory for testing.
4. Primary Specimen Test Results
a. Negative Test Results
Once the MRO has reviewed the laboratory results and determines the
primary specimen to be negative, the negative result will be promptly reported to
the designated employer representative.
b. Positive Test Results
1) Drug test results reported positive by the laboratory shall not be
deemed positive or disseminated to the Employer until they are
reviewed by the MRO.
2) If the result of the test of the primary specimen is positive, the
MRO shall contact the employee and give the employee an
opportunity to establish an alternative medical explanation for the
positive test result (if one exists).
a) If the MRO determines that the positive result was caused
by the legitimate medical use of the prohibited drug, or that
the positive result was otherwise in error, the MRO shall
report the drug test result as negative.
b) If the MRO determines that there is no alternative medical
or other explanation for the positive test result, the MRO
shall inform the employee that s/he has seventy-two (72)
hours in which to request a confirmation test of the split
specimen, and inform the Employer that the driver should
be removed from service.
3) The employee shall remain out of service pending the result of the
split sample analysis.
5. Confirmation/Split Specimen Test
16
a. If, within seventy-two (72) hours of notification of the positive result by
the MRO, the employee requests that the split specimen test be conducted,
the MRO shall make written notice to the primary specimen laboratory to
forward the split sample to a second laboratory.
b. If the employee has not contacted the MRO within seventy-two (72)
hours, the employee may present to the MRO information documenting
that serious illness, injury, inability to contact the MRO, lack of actual
notice of the positive test result, or other unavoidable circumstances
prevented the employee from timely contacting the MRO. If the MRO
concludes that there is a legitimate explanation for the employee's failure
to contact the MRO within seventy-two (72) hours, the MRO shall direct
that analysis of the split specimen be performed and the MRO will notify
the Employer of the basis of this conclusion.
c. Waived or Positive Confirmation Test
1) If the employee waives his/her right to a confirmation/split
specimen test, or if the confirmation/split specimen test is positive,
the MRO shall report a verified positive test to the Employer.
2) Upon receiving the results of the positive test, the Employer shall
promptly notify the employee and provide the employee the
opportunity to request full information concerning the test results.
6. Inability to Provide Adequate Sample
a. Employees who are unable to provide a urine sample of forty-five
milliliters shall be offered 40 oz. of water and allowed up to 3 hours
before being required to provide another urine specimen. The employee
may not leave the collection facility. The above “shy bladder” procedures
conform with DOT regulations 49 CFR Part 40.
b. If the employee is still unable to provide an adequate sample, testing shall
be discontinued and the MRO shall refer the employee for a medical
evaluation to develop pertinent information concerning whether the
individual's inability to provide a specimen is genuine.
1) The employee shall be placed out of service until this
determination is made.
2) If there is no verification that inability to provide an adequate
sample was genuine, the employee will be deemed to have refused
Deleted: DOT regulations
17
to test.
B. Alcohol Testing Procedures
1. Screening Test
a. All breath alcohol testing shall be conducted through use of an Evidential
Breath Testing (EBT) device, in accordance with FHA rules and
requirements promulgated under the Department of Transportation 49
CFR Part 40.51.
b. Only a certified Breath Alcohol Technician (BAT), trained in accordance
with the requirements promulgated under the Department of
Transportation 49 CFR Part 40.51, shall conduct testing with an EBT.
Supervisors of bargaining unit employees shall not serve as BATs under
any circumstances.
c. Testing Site
1) Testing locations shall ensure visual and aural privacy to
employees, sufficient to prevent unauthorized persons from seeing
or hearing test results.
2) Before testing begins, the BAT shall explain the testing procedure
to the employee and answer any questions s/he may have.
3) An individually-sealed mouthpiece shall be opened in view of the
employee. The mouthpiece shall then be attached to the EBT.
4) Once testing is complete, the BAT shall show the results to the
employee.
d. Screening Test
1) If the result of the screening test is less than 0.02 percent alcohol
concentration, the result is negative and no further testing shall be
done.
2) If the result of the screening test is an alcohol concentration of 0.02
percent or greater, a confirmation test shall be performed.
2. Confirmation Test
a. When required, the confirmation test shall be performed not less than
fifteen (15) minutes nor greater than twenty (20) minutes after completion
18
of the screening test.
b. Employees with a breath alcohol concentration between 0.02 and 0.04
may not perform or continue to perform safety-sensitive functions until the
start of the employee's next regularly scheduled duty period, not less than
twenty-four (24) hours following administration of the test.
c. If the result of the confirmation test is 0.04 percent alcohol concentration
or greater, the result is positive.
3. Inability to Provide an Adequate Amount of Breath
a. If an employee is unable to provide an adequate amount of breath, the
Employer may direct the employee to see a licensed physician.
b. The employee may not perform safety sensitive functions until s/he is
evaluated, provided the evaluation takes place within two (2) hours.
c. The physician shall examine the employee to determine whether the
employee's inability could have been caused by a medical condition and/or
whether a reasonable accommodation is available to assist the employee in
the process.
d. If the physician determines, in his or her reasonable medical judgment,
that a medical condition has, or with a high degree of probability, could
have, precluded the employee from providing an adequate amount of
breath, the employee shall not be deemed to have refused to take the test.
e. If the physician is unable to make this determination, the employee shall
be deemed to have refused to take the test.
f. The Employer shall pay any medical fees assessed for the examination.
IV. CONSEQUENCES OF POSITIVE TEST RESULTS
A. Confirmed Breath Alcohol Test Result Between 0.02 and 0.04
An employee with a breath alcohol concentration result between 0.02 and 0.04 shall be
removed from duty without pay for twenty-four (24) hours or a retest below 0.02.
B. Confirmed Breath Alcohol Test Result of 0.04 or More or Other Prohibited Alcohol
Conduct
1. An employee with a breath alcohol concentration result of 0.04 or more, or who
has otherwise violated the alcohol conduct rules set forth above, shall be
19
immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions until
s/he:
a. Is evaluated by a Substance Abuse Professional (SAP); and
b. Complies with and completes any treatment program recommended by the
SAP; and
c. Completes the return to duty testing requirements set forth above with a
breath alcohol content of less than 0.02.
C. Confirmed Positive Urine Drug Test
1. An employee who tests positive for any of the prohibited controlled substances, or
who has otherwise violated the substance abuse rules set forth above, shall be
immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions until
s/he:
a. Is evaluated by a Substance Abuse Professional (SAP); and
b. Complies with and completes any treatment program recommended by the
SAP; and
c. Completes the return to duty testing requirements set forth above with a
negative result.
D. Discipline
Any discipline imposed upon employees shall be subject to the Disciplinary and
Grievance Procedure provisions of the Collective Bargaining Agreement.
E. Refusal to Test
Any employee who refuses (or unreasonably delays) to undergo required testing, as set
forth in this policy, shall be considered as having tested positive and shall be immediately
removed from duty. However, if it is subsequently determined that the order to submit to testing
was in violation of this policy, the employee will be made whole for any economic loss incurred
during his/her time off as determined by the Employer or as set forth in an award by a neutral
arbitrator (when applicable).
20
V. CONFIDENTIALITY OF RECORDS
All drug and alcohol test results and records shall be maintained under strict
confidentiality. Supervision shall not be entitled to copies of test results although supervision
may be informed on a need to know basis of the results of such tests.
A. Employee Entitled to Information
Upon written request, the employee shall be promptly furnished with copies of any and
all records pertaining to his/her use of alcohol and/or drugs, including any records pertaining to
conducted tests. The employee's access to the records shall not be contingent upon payment for
the records.
B. Conditions Under Which the Employer Must Release Records
1. To the employee, upon written request.
2. When requested by federal or state agencies with jurisdiction, when license or
certification actions may be required and/or when otherwise required by law for
similar purposes.
3. To a subsequent employer pursuant to written consent of the former employee.
4. To the decision maker in a grievance, arbitration, litigation, or administrative
proceeding arising from a positive test result or employee initiated action.
VI. EMPLOYEE ASSISTANCE PROGRAM
A. Voluntary Referral
1. Before Testing
a. Any bargaining unit employee who voluntarily refers himself or herself to
the City's Employee Assistance Program (EAP) before being ordered to
submit to a random, reasonable suspicion, post-accident or return to duty
drug or alcohol test shall not be subject to discipline for that decision.
b. Any bargaining unit employee who has voluntarily referred himself or
herself to the EAP shall be subject to the same testing procedures as an
employee who has tested positive for drug or alcohol use.
c. The employee shall be returned to regular work duties only on the
recommendation of the EAP counselor and successful completion of a
return to duty medical exam.
21
2. At Time of Testing
If a bargaining unit employee voluntarily refers himself or herself to the EAP
upon being ordered to submit to a drug or alcohol test, the Employer shall consider such
voluntary referral in mitigation of any discipline. However, an after the fact request for
assistance will not limit the Employer’s right to impose appropriate disciplinary action
for a policy violation.
B. Confidentiality of Referral
All EAP referrals shall be kept strictly confidential with access to the information only on
a need to know basis.
C. Rehabilitative Leave of Absence
1. Accrued Leaves of Absence
An employee may use any accrued leave (e.g. sick, vacation, personal, etc.) for
the purpose of rehabilitation of a drug and/or alcohol problem.
2. Extended Leave of Absence
Upon an employee's request, the Employer shall, to the extent necessary for
treatment and rehabilitation, and subject to the General Leave provisions of the
Collective Bargaining Agreement, grant the employee an unpaid leave of absence for the
period necessary to complete primary treatment of the employee's drug and/or alcohol
problem. Eligible employees are also encouraged to seek time off under the City’s
Family and Medical Leave Act policy (“FMLA”) and/or other forms of reasonable
accommodation for this purpose when medically necessary.
This Policy will be construed in accordance with the Compassionate Use of Medical
Cannabis Pilot Program Act and the then applicable DOT regulations that apply for
covered employees.
22
APPENDIX D
FMLA FORMS
COLLECTIVE BARGAINING
AGREEMENT
BETWEEN
THE INTERNATIONAL UNION OF
OPERATING ENGINEERS,
LOCAL 150, PUBLIC EMPLOYEES
DIVISION
AND
UNITED CITY OF YORKVILLE
May 1, 2017 THROUGH April 30, 2020
iii
TABLE OF CONTENTS
PREAMBLE ................................................................................................................................... 4
AGREEMENT ................................................................................................................................ 4
ARTICLE I .......................................................................................................................................... 4
RECOGNITION ............................................................................................................................. 4
ARTICLE II ...................................................................................................................................... 4
UNION RIGHTS ........................................................................................................................... 4
ARTICLE III ................................................................................................................................... 5
UNION DUES/FAIR SHARE CHECKOFF .................................................................................. 5
ARTICLE IV ...................................................................................................................................... 6
HOURS OF WORK AND OVERTIME ........................................................................................ 6
ARTICLE V ...................................................................................................................................... 9
SENIORITY ........................................................................................................................... 9
ARTICLE VI ...................................................................................................................................... 9
LAYOFF AND RECALL ............................................................................................................... 9
ARTICLE VII .................................................................................................................................... 10
DISCIPLINARY PROCEDURES ................................................................................................ 10
ARTICLE VIII ........................................................................................................................ 11
GRIEVANCE PROCEDURE ....................................................................................................... 11
ARTICLE IX ......................................................................................................................... 13
HOLIDAYS ......................................................................................................................... 13
ARTICLE X ......................................................................................................................... 14
VACATION ......................................................................................................................... 14
ARTICLE XI ......................................................................................................................... 15
SICK LEAVE ......................................................................................................................... 15
ARTICLE XII ......................................................................................................................... 16
LEAVES OF ABSENCE .............................................................................................................. 16
ARTICLE XIII ................................................................................................................................... 18
HEALTH INSURANCE ............................................................................................................... 31
ARTICLE XIV ................................................................................................................................... 19
EMPLOYEE TRAINING AND EDUCATION ........................................................................... 34
ARTICLE XV .................................................................................................................................... 20
SAFETY ......................................................................................................................... 20
ARTICLE XVI ................................................................................................................................... 20
LABOR-MANAGEMENT MEETINGS...................................................................................... 36
ARTICLE XVII ................................................................................................................................. 21
SUBCONTRACTING .................................................................................................................. 36
ARTICLE XVIII ................................................................................................................................ 21
UNIFORMS AND EQUIPMENT ................................................................................................ 37
ARTICLE XIX ................................................................................................................................... 22
PERSONNEL RECORDS ............................................................................................................ 37
ARTICLE XXI ................................................................................................................................... 22
NO STRIKE / NO LOCKOUT ..................................................................................................... 38
ARTICLE XXII ....................................................................................................................... 22
BARGAINING RIGHTS .............................................................................................................. 38
iv
ARTICLE XXIII ................................................................................................................................ 23
WAGES ..................................................................................................................... 23
ARTICLE XXIV ..................................................................................................................... 24
DRUG AND ALCOHOL POLICY .............................................................................................. 24
ARTICLE XXV ............................................................................................................................ 24
FILLING OF VACANCIES .......................................................................................................... 2
ARTICLE XXVI ..................................................................................................................... 24
SECONDARY EMPLOYMENT ................................................................................................. 24
ARTICLE XXVI ..................................................................................................................... 25
SAVINGS CLAUSE ..................................................................................................................... 25
ARTICLE XXVII ………………………………………………………………………………..25
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT CLAUSE 25
ARTICLE XXVII .............................................................................................................................. 26
RENEWAL .................................................................................................................... 26
APPENDIX A
DRUG & ALCOHOL POLICY ………………………………………………………………….. 1
I. PROHIBITIONS
II. CATEGORIES OF TESTING
III. TESTING PROCEDURES
IV. CONSEQUENCES OF POSITIVE TEST RESULTS
V. CONFIDENTIALITY OF RECORDS
VI. EMPLOYEE ASSISTANCE PROGRAM
APPENDIX B
SNOW PLAN ……………………………………………………………………………………..14
5
PREAMBLE
In order to establish harmonious employment relations through a mutual process, to provide fair
and equitable treatment to all employees, to promote the quality and continuance of public service, to
achieve full recognition for the value of employees and the vital and necessary work they perform, to
specify wages, hours, benefits and working conditions, and to provide for the prompt and equitable
resolution of disputes, the parties agree as follows:
AGREEMENT
This Agreement has been made and entered into by and between the United City of Yorkville,
Illinois, (hereinafter referred to as the "Employer") and the International Union of Operating Engineers,
Local 150, Public Employees Division (hereinafter referred to as the "Union"), on behalf of certain
employees described in Article I.
ARTICLE I
RECOGNITION
The Employer recognizes the Union as the sole and exclusive bargaining representative in all
matters establishing and pertaining to wages and salaries, hours, working conditions and other
conditions of employment on which it may lawfully bargain collectively for employees within the
following collective bargaining unit, as certified by the Illinois State Labor Relations Board:
**INCLUDED
All full-time and regular part-time employees in the department of Public Works, and the
department of Parks, in the following classifications: Maintenance Worker I, Maintenance Worker II,
and Operator.
**EXCLUDED
All other employees.
ARTICLE II
UNION RIGHTS
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS
Union activities within Employer facilities shall be restricted to administering this Agreement.
For purposes of negotiating, stewards will be allowed to attend negotiations during a workday after
obtaining permission from the City Administrator. The Stewards or his/her alternate will ask for and
obtain permission from the Department Head of any employee with whom he/she wishes to carry on
Union business.
Authorized agents of the Union shall have access to the Employer's establishment during
working hours for the purpose of adjusting disputes, investigating working conditions, and ascertaining
that the Agreement is being adhered to, provided however, there is no interruption of the Employer's
working schedule.
6
SECTION 2.2: UNION BULLETIN BOARD
The Employer shall provide a Union bulletin board at each work location. The board(s) shall be
for the sole and exclusive use of the Union.
ARTICLE III
UNION DUES/FAIR SHARE CHECKOFF
SECTION 3.1: DEDUCTIONS
The Employer agrees to deduct from the pay of those employees who are Union members any or
all of the following:
(A) Union membership dues, assessments, PAC, or fees;
(B) Union sponsored credit and other benefit programs.
Requests for any of the above shall be made on a form provided by the Union and shall be made
within the provisions of the State salary and annuity withholding Act and/or any other applicable State
statute.
Upon receipt of an appropriate written authorization from an employee, such authorized
deductions shall be made in accordance with the law and shall be remitted to the Union on a bi-weekly
basis at the address designated in writing by the Union. The Union shall advise the Employer of any
increases in dues or other approved deductions in writing at least thirty (30) days prior to its effective
date.
The Union shall certify the current amount of Union deductions.
SECTION 3.2: FAIR SHARE
Pursuant to Section 3 (G) of the Illinois State Labor Relations Act and amendments thereto,
employees covered by this Article who are not members of the Union or do not make application for
membership, shall be required to pay, in lieu of dues, their proportionate fair share of the collective
bargaining process, contract administration and the pursuance of matters affecting wages, hours, terms
and conditions of employment, as certified by the Union.
The proportionate fair share payment, with a letter of explanation as to that fair share payment,
as certified to be current by the Union pursuant to the Illinois State Labor Relations Act, shall be
deducted by the Employer from the earnings of the non-member employee each pay period.
The amount of the above employee deductions shall be remitted to the Union after the
deduction(s) is made by the Employer with a listing of the employee, social security number, address
and the individual
employee deduction(s), along with deductions remitted pursuant to this Article.
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SECTION 3.3: APPEAL PROCEDURE
The Union agrees to provide fair share payers with an appeal procedure in accordance with
applicable law.
SECTION 3.4: HOLD HARMLESS
The Union shall hold and save the employer harmless from any and all responsibility and claims
in connection with the collection and disbursement of monies under this Article and Agreement.
ARTICLE IV
HOURS OF WORK AND OVERTIME
SECTION 4.1: WORKDAY AND WORKWEEK
(A) The workday for bargaining unit employees is eight (8) hours and the workweek is forty (40)
hours.
(B) Hours
(1) Except as set forth below, the hours for bargaining unit employees are 7:00 a.m. to 3:30
p.m., Monday through Friday
(2) During the baseball season, the City may deviate from the regular shift time and may
schedule bargaining unit employees to perform ballfield maintenance to begin working as
early as 5:00 am for a normal 8.5-hour shift under normal hourly wages on Saturdays and
Sundays. Hours worked outside of a regularly scheduled shift on Saturday and Sunday
shall be compensated at the appropriate overtime rate of pay. It is agreed that part-time,
temporary, seasonal, and non-bargaining unit staff may perform field maintenance for the
Championship games of any baseball tournaments.
(3) The Employer will post all overtime opportunities for special events four weeks prior to
the event. Employees who work any of the City’s special events will be awarded
compensatory time for all hours worked on the event beyond the employee’s regularly
scheduled hours at a rate of one and one-half hour for every hour worked beyond his/her
regularly scheduled hours. This provision shall not be construed as a guarantee that
bargaining unit employees will be assigned to work special events.
(4) Employees who are assigned for weekend water checks or who are unscheduled and
called-in to maintain the baseball fields will receive compensatory time for those hours.
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SECTION 4.2: LUNCH/REST PERIODS
(A) Employees shall be granted two (2) fifteen (15) minute paid breaks, one during the first half of
the work day and one during the second half of the work day. Employees will be allowed to
continue the practice of combining these two breaks at the end of the day, subject to approval by
supervisor. Employees will be allowed to leave the premises during break times with the
approval of the supervisor.
(B) Employees shall be granted a one half hour lunch during the midpoint of each day. Additionally,
where the requirements of the job dictate that employees work through their lunch period,
employees shall be allowed to leave work forty five (45) minutes early, or shall be compensated
at the rate of one half hour of appropriate overtime.
SECTION 4.3: MANDATORY REST PERIOD
Unless an Employee agrees otherwise, Employees will not be required to work more than sixteen
(16) hours in a twenty-four (24) hour period without being allowed an eight (8) hour rest period. Should
an employee reasonably believe that he can work more than 16 hours in a twenty four hour period, he
shall be permitted to do so.
SECTION 4.4: MEAL ALLOWANCE
The practice of providing meals to employees shall be consistent with prior practice and
procedure.
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SECTION 4.5: OVERTIME COMPENSATION
The compensation paid employees for overtime work shall be as follows:
1. Except as provided for in this agreement, a bargaining unit employee shall be paid at one and
one-half his/her regular hourly rate of pay when required to work outside of his/her normal work
day or work week, as defined in Section 1 of this Article.
2. Employees scheduled for water checks on designated holidays shall receive double time
in the form of compensatory time or compensation, per the employee’s discretion.
3. A bargaining unit employee shall be paid at twice his/her regular hourly rate of pay for all
unscheduled hours actually worked on designated holidays For example, if the employee is
called out to at 7:00 pm on Labor Day for an eight hour shift, the shift shall be paid for five hours
at 2x pay and 3 hours at 1.5x pay. For example, if the employee starts a two hour shift at
11:30pm the day before Labor Day, the two-hour shift shall be paid by 0.5 hours at 1.5x pay and
1.5 hours at 2x pay.
4. Time paid for but not worked shall be counted as "time worked" for purposes of
computing overtime compensation.
4. Compensation will not be paid (nor compensatory time taken) more than once for the
same hours under any provision of this Article or Agreement.
SECTION 4.6: OVERTIME DISTRIBUTION
The Employer agrees to distribute overtime as equally as possible in each department amongst
those bargaining unit employees who usually perform the type of work at issue, then within the
bargaining unit. For example, if the Employer cannot staff the overtime assignment with bargaining unit
employees from within the department, the Employer shall next offer the overtime assignment to
bargaining unit employees outside the department. The employee working on any job which extends
into overtime shall have first claim on the overtime. The parties recognize that they have an obligation
to the community to provide services and that this obligation on occasion may require the working of
overtime. To meet that objective, overtime shall be compulsory in emergency situations. On April 1st
and November 1st of each calendar year, any employee not interested in working overtime may so notify
the Employer. This notification does not relieve the employee from working overtime in emergency
situations or in circumstances where the Employer cannot otherwise staff overtime assignments.
Except as provided in Section 4.1(B)(2), the employment of part-time, temporary, seasonal or
non bargaining unit personnel shall not work to deprive regular full-time personnel of opportunities to
work overtime. However, the Employer reserves the right to select individuals to work overtime hours
based on the intensity of the situation that causes the overtime, the response time needed, the quality of
work needed, and whether an employee with supervisory authority is needed on site. If the full-time
personnel who would have usually worked the overtime refuses it or is unavailable, the employer may
work part-time or temporary personnel on said overtime without violating the Agreement.
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SECTION 4.6(A) SNOW PLAN
Each snow event will correspond with a list of preferred employees for call-in. There shall be an
A-list and B-list. The week that contains the first snow event of the season shall be determined to be an
A-list week. During this week, the A-list employees shall be called-in first for winter road maintenance
(snow, ice, sleet). If an A-list employee is not available, then the employee on the B-list that maintains
the same route shall be called in and given the opportunity to work the snow event. For the next
consecutive week (Monday-Sunday), the B-list employees shall be called-in first for winter road
maintenance (snow, ice, sleet). If a B-list employee is not available, then the employee on the A-list that
maintains the same route shall be called in and given the opportunity to work the snow event. In the
event the A-list and B-list route employees are not available, the supervisor on duty shall call other non-
scheduled employees at their discretion. If a post-snow operation call-back is required, the Employer
shall call back employees from the respective A or B list.
The general rosters for the lists are included as an attachment in EXHIBIT NUMBER. This list
is an example of the structure of the rosters, and could change based on scheduled time off, illness,
availability of employees, and other factors.
SECTION 4.7: CALLBACK
A "callback" is defined as an official assignment of work which is outside of an employee's
regularly scheduled working hours as defined above. Callbacks shall be compensated at the appropriate
overtime rate of pay, as stated above, for all hours worked on callback, with a guaranteed minimum of
two (2) hours at such overtime rate of pay for each callback.
SECTION 4.8: PAGER/PHONE USAGE
This policy is intended to provide guidelines for the proper use of cellular telephones. Cellular
telephones are provided to employees as business needs indicate. An employee who violates the terms
of this policy may be subject to disciplinary action including suspension and/or termination as stated in
section 5 of the employee manual.
Eligibility Criteria
Employees eligible for assignment of City-owned cellular telephones are those designated by the
City Administrator and/or the Chief of Police, including (but not limited to):
1. Employees who are frequently in a vehicle, if the individual must conduct City business
by the telephone while in the field, and it can be shown that cost savings and customer service
efficiently will be realized through the use of such devices;
2. Employees who have a critical need to maintain accessibility with other department
directors, City management staff and public officials, in order to insure uninterrupted customer services
and/or the integrity of the City;
3. Public safety positions, as determined by the Chief of Police, as necessary to provide
immediate and direct telephone communications with citizens, outside agencies cooperating in
operations, or other resource entities outside of City government, and to provide for communications
which may be inappropriate for mobile radios;
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4. Department Heads and employees who have responsibility for responding to public
safety incidents in the field.
Business Use of Cellular Phones
Where job or business needs demand immediate access to an employee, the City may issue a
City-owned cell phone or allow an employee to elect a cell phone stipend of $45 per month for business
use of their personal phone in accordance with the Cellular Phone Allowance Agreement (found in
Appendix X of the employee manual). The Cellular Phone Allowance Agreement allows employees to
use a single phone for personal and business use through reimbursing the City for personal use of a
phone or by receiving a stipend to use their personal phone for business use.
Employee Responsibilities
Employees are required to obey all laws governing the operation and use of vehicle in effect at
the time. Violation of any traffic law or rule, regardless of whether a citation is issued or the disposition
of any changes, is grounds for discipline, up to and including termination.
In situations where job responsibilities include regular driving and accepting of business calls,
hands-free equipment will be provided to facilitate the provisions of this policy.
Employees whose job responsibilities do not specifically include driving as an essential function,
but who are permitted a cell phone for business use, are also expected to abide by the provisions above.
Under no circumstances are employees allowed to place themselves at risk to fulfill business needs.
Employees who are charged with traffic violations resulting from the use of their phone while
driving will be solely responsible for all liabilities that result from such actions.
Employees will be allowed to review the invoices for the cellular phone assigned to them and be
prepared to verify the calls listed on the invoice. Employees will reimburse the City for all charges
determined to be inappropriate by the Department Head, Finance Director or City Administrator.
Reimbursements shall be made within 30 days of receipt of invoice by the department at the
overage rate of the approved City’s vendor.
Employees in possession of company equipment such as cellular phones are expected to protect
the equipment from loss, damage or theft. Failure to maintain a working phone and appropriate service
contract will result in the immediate cancellation of the stipend payment.
The use of camera phones to photograph City employees or information is strictly prohibited
without the express permission of the Department Head. This is necessary to secure employee privacy,
and other business information.
The employee shall release records of cellular phone use in compliance with City and State
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regulations and policies. This includes information pertaining to City business that may be subject to the
Freedom of Information Act, as well as cellular phone records in the event of an accident or injury in
which such records may help determine the cause of such accident.
Repairs and Replacements of Equipment
If there is a potential that equipment may be lost or damaged, the employee is responsible for
making reasonable accommodations to protect the equipment. City provided cellular telephone
equipment will be repaired or replaced according to one of the following:
1. Personal cellular telephone equipment with a City reimbursement that requires repair or
replacement due damage as a result of City job related duties or responsibilities or a situation outside the
control of the employee will be repaired or replaced at the expense of the City (up to a maximum of
$200.00). The employee must have made a reasonable accommodation to protect this equipment. City-
issued cellular telephone equipment that requires repair or replacement due to normal wear and tear,
damage as a result of City job related duties or responsibilities or a situation outside the control of the
employee will be repaired or replaced at the expense of the City.
2. In the event that the loss or damage is determined not to be in the course of employment
or is found to be due to the employee’s negligence, no reimbursement shall be made.
Replacement/Repair shall only be provided after approval by the employee’s Department Head and City
Administrator. This will be subject to corrective action as determined by the Department Head or
designee.
Termination
Upon termination, the employee is to return his/her City issued cellular telephone as well as any
accessories to the City. The City issued telephone number is the property of the City and shall remain
under the City’s ownership.
Employees who separate from employment with outstanding debts for equipment loss or
unauthorized charges will be considered to have left employment on unsatisfactory terms and may be
subject to legal action for recovery of the loss.
Upon resignation or termination of employment, or at any time upon request, the employee may
be asked to produce the phone for return or inspection. Employees unable to present the phone in good
working condition within the time period requested may be expected to bear the cost of a replacement.
SECTION 4.9: ON-CALL ASSIGNMENTS
On call assignments shall be consistent with the provisions of this agreement.
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SECTION 4.10: COMPENSATORY TIME OFF
In lieu of paid overtime, employees may opt to earn compensatory time off. Compensatory time
shall be granted in such time blocks as are mutually agreed upon between the employee, and the
Employer. Compensatory blocks shall be for a minimum of fifteen (15) minute increments.
Compensatory time which is unused and which has been previously awarded at the rate of time and one-
half or double time shall be compensated at the employee's regular hourly rate of pay. Employees may
not accumulate more than two hundred and forty (240) hours of compensatory time. Compensatory time
off shall be scheduled, and approved the same as vacation time. Should an employee desire, he shall be
permitted to cash out a maximum of eighty (80) hours per fiscal year without further approval by the
City.
ARTICLE V
SENIORITY
SECTION 5.1: SENIORITY DEFINED
Except for purposes of layoff, an employee's seniority shall be the period of the employee's most
recent continuous regular employment with the Employer, in the bargaining unit.
SECTION 5.2: BREAKS IN CONTINUOUS SERVICE
An Employee's continuous service record shall be broken by voluntary resignation, discharge for
just cause, retirement, failure to return from a leave of absence and being absent for three (3)
consecutive days without reporting off. However, if an employee returns to work in any capacity after
layoffs for the Employer within twelve (12) months, the break in continuous service shall be removed
from his/her record.
SECTION 5.3: SENIORITY LIST
Once each year the Employer shall post a Bargaining Unit seniority list showing the seniority of
each employee. A copy of the seniority list shall be furnished to the Union when it is posted. The
seniority list shall be accepted and final thirty (30) days after it is posted, unless protested by the Union
or an employee.
SECTION 5.4: PROBATIONARY EMPLOYEES
An employee is probationary for the first 12 months of employment. A probationary employee
shall have no seniority, except as otherwise provided for in this Agreement, until he/she has completed
his/her required probationary period. Upon such completion, he/she shall acquire seniority retroactively
from the date of employment. During this period of probation, no grievance may be filed by or on
behalf of such employee regarding discharge or discipline.
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ARTICLE VI
LAYOFF AND RECALL
SECTION 6.1: DEFINITION AND NOTICE
A layoff is defined as a reduction in bargaining unit jobs. The Employer shall give the Union at
least thirty (30) days notice of any layoffs except in emergency situations wherein such period of notice
may be reduced.
SECTION 6.2: GENERAL PROCEDURES
In the event of a layoff, employees shall be laid off in inverse order of seniority as defined in
Article V. However, prior to laying off any bargaining unit employees, all temporary, probationary, or
part-time employees who perform work customarily performed by bargaining unit employees within the
effected divisions shall be laid off or terminated, as the case may be; this provision shall not apply to
foremen of the Parks or Public Works Departments. The City may layoff employees out of this inverse
order of seniority in a position or classification if it determines that retention of a less senior employee is
necessary to perform the remaining work based on relative skills and abilities, the need for specific
licenses or certifications. A bargaining unit employee subject to layoff may replace a seasonal employee
at the then applicable wage rate and benefits, if any, paid to seasonal employees. Should a bargaining
unit employee choose to replace a seasonal employee, he/she will retain all recall rights set forth in
Section 6.4 below.
SECTION 6.3 AGREEMENT TO BARGAIN OVER LAYOFF ALTERNATIVES
The City and Union agree to negotiate over alternatives to layoffs, after the City has notified the
Union as described in Section 6.1. The City shall have the ultimate authority to decide whether the
alternatives proposed by the Union are accepted in full or in part, or rejected.
SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES
The names of laid-off employees shall be placed on a preferential hiring list for thirty-six (36)
months. Said preferential hiring list shall apply only to positions within the department of public works
and the parks division. Employees shall be recalled in seniority order, provided they possess the
requirements of the new position. No part-time or seasonal employees will be hired to do bargaining
unit work during this time without first offering the work to a laid-off employee at the then applicable
wage rate and benefits, if any, paid to seasonal employees. After thirty-six (36) months on layoff, an
employee shall lose his/her seniority.
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ARTICLE VII
DISCIPLINARY PROCEDURES
SECTION 7.1: EMPLOYEE DISCIPLINE
The Employer agrees with the tenets of progressive and corrective discipline and that it shall be
imposed only for just cause. Employees of the United City of Yorkville are expected to perform
satisfactorily their assigned duties. The level of discipline imposed shall match the severity of the
offense committed and in any appropriate circumstance – one or more steps in this process may be
skipped. Disciplinary action may involve any one or more of the following:
(A) Oral warning with documentation of such filed in the employee's personnel file, with
copy sent to Union office.
(B) Written reprimand with copy of such maintained in the employee's personnel file, with
copy sent to Union office.
(C) Suspension without pay with documentation of such maintained in the employee's
personnel file, with copy sent to Union office.
(D) Discharge with documentation of such maintained in the employee's personnel file, with
copy sent to Union office.
Pursuant to actual imposition of written reprimands, suspension without pay, or discharges, the
employee shall be afforded an opportunity to discuss his/her views concerning the conduct causing such
disciplinary action. Such discussion should take place as soon as practicable after the Supervisor's
action and not be unduly or unreasonably delayed, and the employee shall be informed clearly and
concisely of the basis for such action. Furthermore, upon request of the employee, a representative of
the Union (Steward) shall be allowed to be present and participate in such discussions.
SECTION 7.2: RIGHT TO REPRESENTATION
Prior to any pre-disciplinary discussions with the employee, the employee shall be informed of
his/her rights to Union representation due to the fact that disciplinary action may be taken.
ARTICLE VIII
GRIEVANCE PROCEDURE
SECTION 8.1: GRIEVANCE DEFINED
A grievance is defined as any claim of violation of this Agreement.
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SECTION 8.2: PROCESSING OF GRIEVANCE
Grievances shall be processed only by the Union on behalf of an employee or on behalf of a
group of employees or itself setting forth name(s) or group(s) of the employee(s). The Grievant or one
Grievant representing a group of Grievants may be present at any step of the grievance procedure, and
the employee is entitled to Union representation at each and every step of the grievance procedure. The
resolution of a grievance filed on behalf of a group of employees shall be made applicable to the
appropriate employees within that group.
SECTION 8.3: GRIEVANCE STEPS
STEP ONE: DIRECTOR OF PUBLIC WORKS OR THE SUPERINTENDENT OF PARKS
The Union may submit a written grievance to the Director of Public Works, or the
Superintendent of Parks within ten (10) business days of the event giving rise to the grievance or
within ten (10) business days of when the Union should have reasonably known of the events
giving rise to the grievance. The Director of Public Works, the Superintendent of Parks, or
his/her designee shall schedule a conference within five (5) business days of receipt of the
grievance to attempt to adjust the matter. The Director of Public Works, the Superintendent of
Parks, or designee shall submit a written response within ten (10) business days of the
conference. If the conference is not scheduled, the Director of Public Works, the Superintendent
of Parks, or designee shall respond to the grievance in writing within ten (10) business days of
receipt of the grievance.
STEP TWO: CITY ADMINISTRATOR
If the grievance remains unresolved at step one, or if the resolution at step one is not
satisfactory to the Union, the Union may advance the written grievance to the City Administrator
within ten (10) business days of the response in step one or when such response was due. The
City Administrator or his/her designee shall schedule a conference within ten (10) business days
of receipt of the grievance to attempt to adjust the matter. The City Administrator or designee
shall submit a written response within ten (10) business days of the conference. If the
conference is not scheduled, the City Administrator or designee shall respond to the grievance in
writing within ten (10) business days of receipt of the appeal.
STEP THREE: ARBITRATION
If the grievance remains unresolved at step two, or if the step two response is not
satisfactory to the Union, the Union may may refer the grievance to arbitration within fifteen
(15) business days of the step two response or the date the step two response was due. The
Union shall request the American Arbitration Association to submit a panel of seven (7)
Arbitrators. The parties shall alternately strike the names of Arbitrators, taking turns as to the
first strike. The person whose name remains shall be the Arbitrator, provided that either party,
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before striking any names, shall have the right to reject one (1) panel of Arbitrators.
Both parties agree to attempt to arrive at a joint stipulation of the facts and issues as
outlined to be submitted to the Arbitrator. Both parties shall have the right to request the
Arbitrator to require the presence of witnesses and/or documents. Each party shall bear the costs
of its own witnesses.
Questions of arbitrability shall be decided by the Arbitrator. The Arbitrator shall make a
preliminary determination on the question of arbitrability. If it is determined that the matter is
arbitrable, the Arbitrator shall then proceed to determine the merits of the dispute. If either party
objects, another panel will be requested and another arbitrator selected.
In the conduct of any arbitration under this Article, the rules and procedure governing the
conduct of arbitration proceedings of the American Arbitration Association shall control, except
where specifically limited by this Article. The Arbitrator shall neither amend, modify, nullify,
ignore, add or subtract from the provisions of this Agreement.
The expenses and fees of the Arbitrator and the cost of the hearing room shall be shared
equally by the parties. Nothing in this Article shall preclude the parties from agreeing to the
appointment of a permanent Arbitrator(s) during the term of this Agreement or to use the
expedited arbitration procedures of the American Arbitration Association.
If either party desires a verbatim record of the proceedings, it may cause such to be made,
providing it pays for the record and makes a copy available without charge to the Arbitrator. If
the other party desires a copy, it shall equally pay for the expense of such.
The Arbitrator shall render his/her decision in writing to the parties within thirty (30)
calendar days following the close of the arbitration hearing or the submission date of briefs,
whichever is later. The Arbitrator shall support his/her findings with a written opinion. The
decision and opinion shall be based solely on and directed to the issue presented. The award
shall clearly direct the parties as to what action(s) must be taken in order to comply with the
award.
The decision and award of the arbitration shall be final and binding to the Union,
employee(s) and Employer. Such decision shall be within the scope and terms of this Agreement
but shall not change any of its terms or conditions.
SECTION 8.4: GRIEVANCE FORMS
The written grievance required under this Article shall be on a form which shall be provided by
the Union. It shall contain a statement of the Grievant's complaint, the section(s) of this Agreement that
have been allegedly violated, the date of the alleged violations and the relief being sought. The form
shall be signed and dated by the Grievant and/or his/her representative. An improper grievance form,
date, section citation or other procedural error shall not be grounds for denial of the grievance.
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SECTION 8.5: SETTLEMENTS AND TIME LIMITS
Any grievance not appealed to the next succeeding step in writing and within the appropriate
number of work days of the Employer's last answer, or the date the Employer’s answer was due, will be
considered settled on the basis of the employer's last answer and shall not be eligible for further appeal,
except that the parties may, in any individual case (except discharge cases), extend this limit by
unilateral written notice.
SECTION 8.6: UNION STEWARDS
One (1) duly authorized bargaining unit representatives shall be designated by the Union in each
department as the Steward. One (1) duly authorized bargaining unit representatives shall be designated
by the Union in each department as the Alternate Steward. The Union will provide written notice to the
Employer to identify the Stewards.
ARTICLE IX
HOLIDAYS
SECTION 9.1: GENERAL INFORMATION
Holidays are the following:
New Year’s Day, Martin Luther King Day, President’s Day, Good Friday, Memorial Day,
Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving
Christmas Eve Day, Christmas Day
If the Employer declares any additional dates as observed holidays, such date(s) shall be
considered holiday(s) for all bargaining unit employees. Moreover, on days when other Employer
employees are allowed to go home early with pay, bargaining unit employees who are not given the time
off shall be compensated with pay or receive compensatory time for the equivalent amount of hours as
what was offered to other employees at overtime rate or compensatory time. For example, if office
employees are allowed to leave 2 hours early, bargaining unit members shall be offered the choice of
going home early that day or 2 hours of compensation at overtime rate (i.e. 3 hours), or 2 hours of
compensatory time at overtime rate (i.e. 2 hours). For purposes of interpreting the preceding sentence,
“go home early” shall not include telecommuting or working from home.
SECTION 9.2: SPECIFIC APPLICATIONS
When a holiday falls on a Saturday, it will be observed on the preceding Friday. When a holiday
falls on a Sunday, it will be observed on the following Monday.
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SECTION 9.3: HOLIDAY PAY
All employees shall receive eight (8) hours pay for each holiday. A bargaining unit employee
shall be paid at twice his/her regular hourly rate of pay for all hours actually worked on designated
holidays, with a guaranteed minimum of four (4) hours should an employee be called out on a holiday.
For example, if the employee starts an eight-hour shift at 7:00pm on Labor Day, the shift shall be paid at
five hours at 2x pay and three hours at 1.5x pay. For example, if the employee starts a three hour shift at
10:00pm on Labor Day, the employee shall receive four hours at 2x pay. For example, if the employee
starts a two hour shift at 11:30pm the day before Labor Day, 0.5 hours shall be paid at 1.5x pay and 1.5
hours shall be paid at 2x pay.
SECTION 9.4: FLOATING HOLIDAYS
All employees shall be entitled to two (2) floating holidays to be used in each calendar year.
Employees will not receive additional compensation for the floating holidays (i.e. no payout upon
termination) and these floating holidays are the only floating holidays that employees are entitled to.
Where practicable, employees shall notify the Employer of his/her intent to use a personal day within
forty eight (48) hours in advance of the personal day.
ARTICLE X
VACATION
SECTION 10.1: VACATION ACCRUAL/USAGE
Bargaining unit employees shall be entitled to paid vacation days in accordance with the
following schedule:
Service Time
Vacation Available
Six-months through one year 40 hours
Beginning of one year through two years 40 hours
Beginning of two years through five years 80 hours (per year)
Beginning of Six (6) years through ten (10) years 120 hours (per year)
Beginning of Eleven (11 years through fifteen (15) years 160 hours (per year)
Beginning of Sixteen (16) years and beyond 200 hours (per year)
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SECTION 10.2: VACATION SCHEDULING
Vacations shall be scheduled in advance, subject to approval by the Department head or his
designee. In order to enable an employee to comply with this requirement, an employee may submit a
request to schedule vacation time before such time is actually earned, but in no event shall an employee
utilize vacation allowance before it is earned. Beginning November 30th thru December 31st of the
previous year, employees may begin scheduling vacations based on seniority basis in each department.
The directors will approve those vacations within seven (7) days.
After January 1st each year, vacations shall be scheduled on a first come basis. Requests to
schedule 4 days or more of vacation shall be made at least seven (7) calendar days in advance. Requests
to schedule less than 4 days must be made at least three days in advance. Any request for time off may
be approved past the deadlines, at the discretion of the City Administrator or his designee.
SECTION 10.3: VACATION USAGE
(A) A vacation day shall not be charged should a Holiday fall during an employee’s scheduled
vacation period.
(B) New employees shall be eligible for vacation usage as defined within Section 10.1
(C) An employee is permitted to carryover vacation from one year to the next year, but not beyond
forty (40) hours and not beyond one year.
(D) Vacation time may be used in increments of one -half shift or more.
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION
(A) Upon separation, an employee shall be paid for all unused, accrued and pro-rated vacation time
based on the employee's current rate of pay.
(B) In the event of the employee's death, compensation for all unused vacation allowances shall be
paid to his/her beneficiary.
ARTICLE XI
SICK LEAVE
SECTION 11.1: SICK LEAVE ACCRUAL
Sick leave with pay is provided as a benefit in recognition that employees do contract various
illnesses from time to time and that their financial resources may be diminished in such instances if pay
is discontinued, and that it may not be in the best interest or health of the employee or fellow employees
to work while sick. Sick leave as contained herein-may be taken by an employee who is unable to work
by reason of a non-duty related illness, injury or disability. Employees may use sick leave to care for a
child or spouse who is ill. Employees shall accrue sick leave at the rate of twelve (12) days per year, one
day per month. Sick leave will have a maximum accumulation of 120 days (960 hours).
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SECTION 11.2: SICK LEAVE UTILIZATION
Sick leave may be utilized only for the purposes specified in Section 11.1. Employees utilizing
paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees
will use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour, the
last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave shall be
considered grounds for disciplinary action. Management may ask the bargaining unit employee to
produce documentation proving that they have been seen by a health care professional at a clinic,
doctor’s office, hospital or other accredited medical facility after 3 consecutive sick days have been used
or there is suspicion of abuse of sick time.
Absent employees who have exhausted their accumulated sick leave shall not be compensated
for further absences unless approved by the City Council.
SECTION 11.3: UNUSED SICK LEAVE
(a) May 15 of each year, an employee who has used less than the sick leave he has
accumulated in the immediately preceding fiscal year (May 1 through April 30) will be asked if he
wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty (50%)
percent of his regular rate of pay for each sick leave hour sold back. Sick leave hours accumulated in
previous fiscal years are not eligible to be sold back. The number of sick leave hours for which an
employee elects cash compensation shall be deducted from such employee’s accumulated sick leave.
Employees electing to sell back their sick leave will be paid for them by June 15.
(b) An employee who has at least twenty (20) years of service who elects normal retirement
shall be paid for unused sick leave at the rate of fifty percent (50%) of his/her regular daily rate of pay in
effect on his last day of active work for the City for all accrued and unused sick leave accumulated.
For example, an employee retiring with ninety-six (96) hours of accumulated but unused sick
leave hours will be paid the equivalent of forty-eight hours of pay at the employee’s regular daily rate of
pay.
SECTION 11.4: PENSION BENEFIT AT RETIREMENT
At retirement, an employee's sick leave days may be credited as days worked for purposes of
pension benefits, pursuant to rules of the Illinois Municipal Retirement Fund. For the purposes of this
section only, employees currently have a maximum accumulation of 120 days (960 hours) sick time.
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ARTICLE XII
LEAVES OF ABSENCE
SECTION 12.1: DISABILITY LEAVE
In the event of a temporary disability, an employee may apply for disability payment through the
Illinois Municipal Retirement Fund (IMRF).
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE
An employee with at least twelve (12) months seniority may petition the City Administrator for a
special leave of absence. Such leave of absence is without pay or fringe benefits. A leave may be
granted for good cause.
SECTION 12.3: FUNERAL LEAVE
When death occurs in the immediate family of any bargaining unit Employee, said Employee
shall be granted three (3) days off without loss of pay. Additional time needed by the Employee will be
deducted from accumulated sick leave, compensatory time or vacation time, at the Employee’s
discretion.
For purposes of this article, "immediate family" shall include the employee's current spouse,
child (natural, step and adopted), parent or step-parent, sibling or step-sibling, mother-in-law, father-in-
law, grandparent or step-grandparent, and grandchildren.
When death occurs in the extended family of any bargaining unit Employee, said Employee shall
be granted one (1) day off without loss of pay. Additional time needed by the Employee will be
deducted from accumulated sick leave, compensatory time or vacation time, at the Employee’s
discretion.
For purposes of this article, "extended family" shall include the employee's niece, nephew,
brother-in-law, sister-in-law, aunt, uncle or those who have achieved familial status by living in the
household.
SECTION 12.4: FAMILY AND MEDICAL LEAVE
Section 12.4.1 General Statement
It is the policy of the United City of Yorkville (the "City) to provide up to twelve (12) weeks of
unpaid family and medical leave during a 12-month period to eligible employees in accordance with the
Family and Medical Leave Act of 1993 as amended ("FMLA"). The 12-month period is measured using
a rolling backward year as of the date of the commencement of the FMLA leave.
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Section 12.4.2 Eligibility
In order to qualify to take family and medical leave under this policy, an employee must have
worked for the city for at least twelve (12) months and at least 1,250 hours during the twelve (12) month
period immediately before the date when the leave would begin.
Section 12.4.3 Reasons for Leave
A leave of up to twelve (12) weeks may be requested for any of the following reasons:
1. The birth of a child and to care for the newborn child within one year of birth;
2. The placement with the employee of a child for adoption or foster care and to care for the newly
placed child within one year of placement;
3. To care for the employee’s spouse, child, or parent who has a serious health condition;
4. A serious health condition that makes the employee unable to perform the essential functions
of his or her job.
5. Because of any “qualifying exigency” (as defined by the Secretary of Labor) arising out of the
fact that an employee’s spouse, child, or parent is deployed on active duty in a foreign country
(or has been notified of an impending call or order to active duty) in the Armed Forces.
A leave of up to twenty-six (26) weeks may be requested to care for a covered service member
with a serious injury or illness if the eligible employee is the service member’s spouse, son, daughter,
parent, or next of kin (military caregiver leave).
Spouses both employed by the City who request Child Care Leave or leave to care for an ill
parent may only take combined aggregate total of twelve (12) weeks during any 12-month period.
Employees will not be granted an FMLA leave to gain employment or work elsewhere,
including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave
will be subject to immediate termination.
Section 12.4.3.1 Serious Health Condition
For purposes of this policy, “serious health condition” means an illness, injury, impairment or
physical or mental condition that involves one of the following:
a. Hospital Care. Inpatient care in a hospital, hospice or residential medical care facility,
including any period of incapacity relating to the same condition;
b. Absence Plus Treatment. A period of incapacity of more than three full consecutive
calendar days (including any subsequent treatment or period of incapacity relating to
the same condition), that also involves either: (1) treatment two (2) or more times
(within 30 days and provided the first visit takes place within seven (7) days of the first
day of incapacity) by a health care provider, by a nurse or physician’s assistant under
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direct supervision of a health care provider, or by a provider of health care services
under orders of, or on referral by, a health care provider; or (2) treatment by a health
care provider on at least one occasion which results in a regimen of continuing
treatment under the supervision of the health care provider (first visit to health care
provider must take place within seven (7) days of the first day of incapacity);
c. Pregnancy. Any period of incapacity due to pregnancy, or for prenatal care;
d. Chronic Conditions Requiring Treatment. A chronic condition which: requires at least
two (2) periodic visits for treatment per year by a health care provider, or by a nurse or
physician’s assistant under direct supervision of a health care provider; which
condition continues over an extended period of time; and may cause episodic rather
than a continuing period of incapacity;
e. Permanent/Long-term Conditions Requiring Supervision. A period of incapacity which
is permanent or long-term due to a condition for which treatment may be effective. The
employee or family member must be under the continuing supervision of, but need not
be receiving active treatment by, a health care provider;
f. Multiple Treatments (non-chronic conditions). Any period of incapacity to receive
multiple treatment (including any period of recovery therefrom) by a health care
provider or by a provider of health care services under orders of, or on referral by, a
health care provider, either for restorative surgery after an accident or other injury, or
for a condition that would likely result in a period of incapacity of more than three (3)
full consecutive calendar days in the absence of medical intervention or treatment.
Section 12.4.3.2 Qualifying Exigency Leave
If you are an eligible employee (as defined above), you are entitled to take up to twelve (12)
weeks of unpaid FMLA leave for any qualifying exigency arising out of the fact that a covered military
member is on active duty or called to active duty status. The leave described in this paragraph is
available during a 12-month rolling period, and may be taken on an intermittent or reduced leave
schedule basis. You will be required to provide a copy of the covered military member’s active duty
orders or other documentation issued by the military that indicates that the military member is on active
duty or is called to active duty status in a foreign country and the dates of the covered military member’s
active duty service. Eligible employees may take all twelve (12) weeks of his/her FMLA leave
entitlement as qualifying exigency leave or the employee may take a combination of twelve (12) weeks
of leave for both qualifying exigency leave and leave for a serious health condition (as defined above).
With respect to a Qualifying Exigency Leave:
a. A “covered military member” means your spouse, son, daughter, or parent who is on active duty
or called to active duty status in any foreign country in any of the Armed Forces, including a
member of the National Guard or Reserves.
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b. A “qualifying exigency” includes the following broad categories: (a) short notice deployment;
(b) military events and related activities; (c) childcare and school activities; (d) prenatal care; (e)
financial and legal arrangements; (f) counseling; (g) rest and recuperation; (h) post deployment
activities, including reintegration activities, for a period of 90 days following the termination of
active duty status; and, (i) additional categories that are agreed to by the employer and employee
within this phrase.
c. The phrase “son or daughter” is defined as your biological, adopted, or foster child, stepchild,
legal ward, or child for whom you stood in loco parentis, of any age for qualifying exigency
leave, who is on active duty or called to active duty status who is of any age. (Note: This
definition is different from other sections of this FMLA policy). If the exigency leave is to
arrange for childcare or school activities of a military member’s child, the military member must
be the spouse, son, daughter or parent of the employee requesting the leave.
d. A “parent” means a biological, adoptive, step or foster father or mother, or any other individual
who stood in loco parentis to you when you were a son or daughter but it does not included
“parents in law”.
e. Parental care — eligible employees may take leave to care for a military member's parent who is
incapable of self-care when the care is necessitated by the military member's covered active duty.
Such care may include arranging for alternative care, providing care on an immediate need basis,
admitting or transferring the parent to a care facility, or attending meetings with staff at a care
facility.
f. Rest and Recuperation — eligible employees may take up to fifteen days to spend time with a
military member on Rest and Recuperation leave, limited to the actual leave time granted to the
military member and supported by the Rest and Recuperation leave orders or other appropriate
documentation issued by the military setting for the dates of the leave.
Section 12.4.3.3 Military Caregiver Leave
If you have been employed by the City for at least twelve (12) months and have worked at least
1,250 hours during the 12-month period preceding the start of the leave, and you work at or report to a
work site which has fifty (50) or more City employees within a 75-mile radius of that work site, and you
are a spouse, child (of any age for military caregiver leave), parent or next of kin of a Covered Service
member, as defined below, you are entitled to a total of twenty six (26) workweeks of unpaid leave
during a single 12-month period to care for the Covered Service member (including twelve (12)
workweeks for any other FMLA qualifying reason). The leave described in this paragraph shall only be
available during a single 12-month period beginning as of the date the leave commences and ending 12
months after that date (and any unused amounts are forfeited).
Military Caregiver Leave may be permitted more than once if necessary to care for a different
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Covered Service member (or the same Service member with multiple or subsequent injuries or illnesses)
up to a combined total of twenty six (26) workweeks in a twelve (12) month period. However, your total
available leave time in any single 12-month period generally may not exceed a combined total of
twenty-six (26) workweeks (including FMLA time off taken for any other reason); except as provided
under the FMLA regulations. You will be required to timely submit the completed paperwork provided
to you and available from our Human Resources Department as a condition of receiving approved
Military Caregiver Leave; except as provided under the FMLA regulations. NOTE: the 12 month
computation period for this type of leave differs from the other types of FMLA leave.
With respect to Military Caregiver FMLA Leave:
a. A “Covered Service member” means a member of the Armed Forces, including a member of the
National Guard or Reserves, who (i) is undergoing medical treatment, recuperation, or therapy,
(ii) is otherwise in outpatient status, or (iii) is otherwise on the temporary disability retired list,
for a serious injury or illness; or is a covered veteran (discharged for other than “dishonorable”
reasons) who was on active duty at some point in the five (5) year period prior to the date when
the medical treatment, recuperation or therapy for a serious injury or illness and who was a
member of the Armed Forces, National Guard or Reserves at any time during theperiod of five
(5) years preceding the date on which the veteran undergoes that medical treatment,
recuperation, or therapy, and who was discharged or released under conditions other than
dishonorable).
b. “Outpatient status” means the status of a Covered Service member assigned to a military medical
treatment facility as an outpatient or a unit established for the purpose of providing command
and control of members of the Armed Forces receiving medical care as outpatients.
c. “Next of kin” means the nearest blood relative of that individual (regardless of age) other than an
employee’s spouse, son or daughter. You are required to provide confirmation of the relationship
upon request. The Service member may designate the blood relative who is considered his/her
next of kin; otherwise, the following order generally will apply: blood relatives granted custody
by law, brother/sister, grandparents, aunts/uncles, and then first cousins.
d. “Serious injury or illness” for a Current Service Member means an injury or illness incurred by
the Service member in the line of duty on active duty in the Armed Forces (or existed before the
beginning of the Service member’s active duty and was aggravated by service in the line of duty)
that (i) may render the Service member medically unfit to perform the duties of the member’s
office, grade, rank or rating, or (ii) in the case of a veteran Service member, that manifests itself
before or after the member became a veteran.
e. Any request under the Service member Family Leave provision(s) due to a serious injury or
illness of a Current Service member must be supported by certification issued by the applicable
health care provider or the Department of Defense. You are required to submit this information
on the forms provided to you and available from the Human Resources Manager or on the
Invitational Travel Orders or Authorizations provided to you by the Department of Defense.
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Section 12.4.4 GINA Rights
The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers from
requesting or requiring genetic information of an individual or family member of the individual, except
as specifically allowed by this law. To comply with this law, the City asks that employees not provide
any genetic information when responding to a request for medical certification regarding their own
serious health conditions under this FMLA Policy. "Genetic information" as defined by GINA, includes
an individual's family medical history, the results of an individual's or family member's genetic tests, the
fact that an individual or an individual's family member sought or received genetic services, and genetic
information of a fetus carried by an individual or an individual's family member or an embryo lawfully
held by an individual or family member receiving assistive reproductive services.
There is an exemption to GINA's limitation on the disclosure of family medical history when an
employee requests a leave of absence under the FMLA due to a family member's serious health
condition. In such situations, all information necessary to make the medical certification form complete
and sufficient under the FMLA should be provided.
Section 12.4.5 Leave is Unpaid
FMLA leave is generally unpaid leave. If an employee requests FMLA time off, any accrued
paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If an
employee requests Employee Medical Leave, any accrued paid vacation, personal and applicable sick
leave must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time
for unpaid leave time or use of short-term disability does not extend the 12-week leave period.
Employee otherwise unpaid Medical Leave will also run concurrently with leave taken under the City's
disability leave policy and workers' compensation leave, if taken for an FMLA qualifying serious health
condition.
If an employee takes vacation time/sick leave using salary continuation for a condition that
constitutes or progresses into a serious health condition, the City may designate all or some portion of
such leave as under this policy, to the extent that the paid leave meets the necessary qualifications.
Section 12.4.6 Notice of Leave
If an employee’s need for FMLA leave is foreseeable, the employee must give the City at least
thirty (30) days prior written notice. Failure to provide such notice may be grounds for delay of leave.
Where the need for leave is not foreseeable, the employee is expected to notify the City as soon as
practicable, generally within one to two business days of learning of the employee’s need for leave. A
request must be made in writing on the City's forms (Appendix K), available in personnel.
You must respond to our questions relative to your leave request so that we can determine if the
leave qualifies for FMLA protection; failure to do so may result in loss or delay of FMLA protections. If
you are seeking leave due to an FMLA-qualifying reason for which the City has previously granted you
FMLA-protected leave, you must specifically reference the qualifying reason or need for FMLA leave at
the time of your request to be away from work. It is not sufficient to simply “call in sick” without
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providing additional information which would provide the City with reasonable cause to believe your
absence/time away from work may qualify as an FMLA qualifying event. In all cases in which you are
seeking leave under this policy, you shall provide such notice to the City consistent with the City’s
established call-in procedures so long as no unusual circumstances prevent you from doing so. Failure to
comply with the call-in procedures may result in a delay or denial of FMLA protected leave.
You must make an effort to schedule a leave so as not to disrupt business operations. During the
leave, you may be required to report periodically on your status and your intention to return to work.
Any extension of time for your leave of absence must be requested in writing prior to your scheduled
date of return to work, together with written documentation to support the extension. Your failure to
either return to work on the scheduled date of return or to apply in writing for an extension prior to that
date will be considered to be a resignation of employment effective as of the last date of the approved
leave. Employees on leaves for their own serious health condition must provide fitness-for-duty releases
from their health care provider before they will be permitted to return to work. Your maximum time on a
leave of absence, all types combined, and including all extensions, cannot exceed a total of twelve (12)
weeks in a rolling twelve month period, unless you are a spouse, child, parent, or next of kin on leave to
care for a Covered Service member, in which case your leave can last for up to twenty-six (26)
workweeks in a single twelve (12) month period (unless legally required otherwise).
An Employee shall not be granted a leave of absence for the purpose of seeking or taking
employment elsewhere or operating a private business. Unauthorized work while on a leave of absence
will result in disciplinary action, up to and including discharge.
A leave of absence will not affect the continuity of your employment. Your original date of
employment remains the same for seniority purposes. However, you will not accrue any benefits during
the period you are on a leave.
Section 12.4.7 Medical Certification
If an employee is requesting Employee Medical or Family Medical Leave the employee and the
relevant health care provider must supply appropriate medical certification. The City will supply all
employees with medical certification forms. The medical certification must be provided within fifteen
(15) days after it is requested, or as soon as reasonable under the circumstances. Failure to provide
requested medical certification in a timely manner may result in denial of leave until it is provided. In its
discretion and at its own expense, the City may require a second medical opinion, and if the first and
second opinions differ, a third medical opinion. The third opinion will be provided by a health care
provider approved jointly by the employee and the City and will be binding. The City may also require
recertification periodically during a leave, and employees will be required to present a fitness-for-duty
certificate upon return to work following an employee medical leave.
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Section 12.4.8 Medical and Other Benefits
During an FMLA leave, the City will maintain the employee's health benefits on the same
conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA
leave, the City will deduct the employee's portion of the health plan premium as a regular payroll
deduction. If the FMLA leave is unpaid, the employee must make arrangements with the City to pay
his/her portion of the premium. Group health care coverage will cease if the employee's premium
payment is more than thirty (30) days late, but the employee will be notified at least fifteen (15) days
before coverage lapses. Additionally, if the employee fails to return from leave, the City will require
repayment of any premium that was paid for maintaining the health coverage for the employee, unless
the employee does not return because of a continuing or recurring serious health condition of either the
employee or a covered member, or because of other circumstances beyond the employee's control.
Employees are not entitled to other benefits or seniority accrual during the FMLA leave.
Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the
same as if they were actively employed, according to the terms of the applicable plan.
Section 12.4.9 Returning from Leave
Employees who return to work from FMLA within or on the business day following expiration
of the twelve (12) weeks are entitled to return to his or her same position or to an equivalent position
with equal benefits, pay or other terms and conditions of employment. The City may choose to exempt
certain highly compensated ("key") employees from this requirement and not return them to the same or
similar position. Of course, you have no greater right to reinstatement or to other benefits and conditions
of employment than if you had been continuously employed during the FMLA leave period. In
determining whether a position is “equivalent” we would look at whether the position had substantially
similar terms and conditions of employment and whether the position entails similar duties, skills,
efforts, responsibilities, authority, privileges and status.
If your leave was due to your own serious health condition, you will be required to provide
medical certification that you are fit to resume work. Employees failing to provide the Return to Work
Medical Certification Form will not be permitted to resume work until it is provided.
Section 12.4.10 Reporting While on Leave
The City may require an employee on FMLA leave to report periodically on the employee's
status and intent to return to work.
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Section 12.4.11 Intermittent and Reduced Schedule Leave
FMLA leave because of a serious health condition may be taken intermittently (in separate
blocks of time due to a single covered health condition) or on a reduced work schedule (reducing the
usual number of hours an employee works per work week or workday) if medically necessary. If FMLA
leave is unpaid, the City will reduce the employee’s salary based on the amount of time actually worked.
In addition, while the employee is on intermittent or reduced schedule FMLA leave, the city may
temporarily transfer the employee to an available alternative position that better accommodates the
employee recurring leave and which has equivalent pay and benefits.
Section 12.4.12 Policy Administration
This policy is intended to comply with and will be administered in accordance with the Family
and Medical Leave Act, as amended, and any applicable regulations, definitions and law there under, as
well as any state family or medical leave laws granting additional rights that are applicable to employees
employed in Illinois.
Section 12.4.13 Interrelation of Leaves
Any leave taken pursuant to this policy, other City policies, a collective bargaining agreement, or
law which qualifies as leave under the FMLA or any applicable state family or medical leave act, will be
counted against the employee's available leave under the applicable City policies, collective bargaining,
and/or law, as well as the available leave under the FMLA or applicable state law, to the extent
permitted by such applicable law.
For example, the City complies with the Americans with Disabilities Act ("ADA") and any other
law that allows for reasonable accommodations to disabled employees and employees who are pregnant
or have a pregnancy related disability. The City may approve a reasonable request for an extension of a
leave of absence beyond the amount reflected in the FMLA as a form of a reasonable accommodation in
appropriate cases.
Section 12.4.14 Anti-Retaliation Provisions
Be assured that no retaliation will be taken or tolerated against any employee who exercises
his/her rights under our FMLA policy. If you feel that you have been the victim of any discrimination or
retaliation under this Policy, you are encouraged to contact the Human Resources Manager so that the
matter can be promptly investigated and remedied as appropriate
Section 12.4.15 FMLA Forms
Forms to be used in conjunction with requesting to use FMLA time are attached to this manual
as Appendix D.
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Section 12.4.16 Benefits While on Leave
While on FMLA leave, an employee will continue to receive health insurance coverage on the
same basis as if the employee were actively working (and provided employee pays co-premium
amounts). Employees retain the seniority and paid time off benefits that were accrued prior to the start
of the leave (if any are remaining) but the employee will not otherwise accrue seniority or paid time off
benefits while on unpaid FMLA leave. Reinstatement upon completion of an approved FMLA leave
will be handled in accordance with the law.
SECTION 12.5: JURY DUTY LEAVE
An employee whose service on a jury occurs during hours that the employee would have been
regularly scheduled to work shall receive full pay. Any payment received by the employee from the
court for jury duty shall be given to the City because the employee is receiving full pay while on jury
duty leave. The employee may keep any meal and travel allowances provided by the Courts for jury
duty.
ARTICLE XIII
HEALTH INSURANCE
SECTION 13.1 HEALTH INSURANCE PREMIUMS AND CONTRIBUTIONS
Effective May 1, 2017, the employees hired before May 1, 2015 (tier 1 employees) shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
eight and one-half percent (8.5%) of the premium for single, single plus spouse, or single plus children
under the HMO insurance policy or seven and one-half percent (7.5%) of the premium for family
coverage under the HMO insurance policy or plan offered by the City. Tier 1 employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
nine and one-half percent (9.5%) of the premium for single, single plus spouse, or single plus children
under the PPO insurance policy or nine percent (9%) for family coverage under the PPO insurance
policy or plan offered by the City, depending upon the employee’s coverage election. Such premium
contributions shall be deducted from the employee’s earnings, and are in addition to any co-pays,
deductibles or out-of-pocket expenses to be paid by the employee.
Effective May 1, 2017, the employees hired on or after May 1, 2015 (tier 2 employees) shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
eleven percent (11%) of the premium for single, single plus spouse, single plus children or family
coverage under the HMO insurance policy or plan offered by the City. Tier 2 employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the following:
sixteen percent (16%) of the premium for single, single plus spouse, single plus children or family
coverage under the PPO insurance policy or plan offered by the City, depending upon the employee’s
coverage election. Such premium contributions shall be deducted from the employee’s earnings, and are
in addition to any co-pays, deductibles or out-of-pocket expenses to be paid by the employee.
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Effective May 1, 2018 through April 30, 2019, Tier I and Tier II employees shall be required to
pay a monthly contribution towards the monthly insurance premium equal to the following: eleven
percent (11%) for the premium for single, single plus spouse, single plus children, or family coverage
under HMO insurance policy or plan offered by the City. The employee shall be required to pay a
monthly contribution towards the monthly insurance premium equal to the following: sixteen percent
(16%) of the premium for single, single plus spouse, single plus children, or family coverage under the
PPO insurance policy or plan offered by the City, depending on the employee’s coverage election.
Effective May 1, 2019 through April 30, 2020, Tier I and Tier II employees shall be required to
pay a monthly contribution towards the monthly insurance premium equal to the following: twelve
percent (12%) for the premium for single, single plus spouse, single plus children, or family coverage
under HMO insurance policy or plan offered by the City. The employee shall be required to pay a
monthly contribution towards the monthly insurance premium equal to the following: seventeen percent
(17%) of the premium for single, single plus spouse, single plus children, or family coverage under the
PPO insurance policy or plan offered by the City, depending on the employee’s coverage election.
Additionally, the City agrees that the actual dollar amount of the monthly employee contribution
may not exceed a ten percent (10%) increase from one fiscal year to the next, except in years May 1,
2018 to April 30, 2019 and May 1, 2018 to April 30, 2020. In the years of May 1, 2018 to April 30,
2019 and May 1, 2019 to April 30, 2020, the actual employee contribution amount may exceed a 10%
increase from one-year-to-the-next as a result of the agreed upon changes to the employee contribution
percentages in this contract. However, in those two years, the City shall implement a pro-rata ten
percent (10%) cap on Employer-observed plan design increases, to be calculated by assuming the agreed
upon higher employee contributions had existed in the year prior.
This cap on the year-to-year employee contributions is understood to be floating and the base
amount will be reset each year based on the actual cost of health insurance premiums and HRA plans.
SECTION 13.2: LIFE, DENTAL AND VISION COVERAGE
The City shall continue in effect the current term life ($50,000 for an eligible employee; $10,000
for spouse; $2,500 for child aged 6 months to 19 years; $1,500 for infant from birth to 6 months), dental
and vision coverage’s, subject to the terms and conditions of the applicable policy or plan provided by
the City. Increases in the benefits of these plans for non-bargaining unit non-supervisory employees
shall be offered to the bargaining unit employees on the same terms and conditions as they are offered to
non-bargaining unit non-supervisory employees.
The Employer shall provide the same Disability Insurance that it provides to all other non-
bargaining unit employees. The Employer shall provide, and maintain all other benefits provided at the
levels and cost during the term of this agreement.
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SECTION 13.3 OPT OUT INCENTIVE
Employees who are able to enroll in an alternate medical health insurance plan (through a
spouse, for example) are eligible to receive a monthly stipend of $100 for single employees and $150 for
families) from the City for choosing to opt-out of the City’s health insurance plan. Proof of enrollment
in a non-City insurance plan is required to receive compensation. A registration form is available over
in Human Resources.
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ARTICLE XIV
EMPLOYEE TRAINING AND EDUCATION
SECTION 14.1: TRAINING
With the understanding that the management has the discretion to decide when training is
necessary and that such decisions are often influenced by budgetary considerations, all employees,
within divisions and specializations, will be given equal opportunities to train in order to advance within
the City as well as to better serve the public.
SECTION 14.2: COMPENSATION
The Employer agrees to compensate all bargaining unit employees at the appropriate rate of pay
for all training, schools, and courses which the Employer requires an employee to attend. When an
employee is required to use his/her own automobile, mileage reimbursement for sites farther than ten
(10) miles one way shall be paid at the rate set by the Illinois State Training Board. Employees shall be
reimbursed for meals at the maximum rate of $50 per day. Meal receipts must be turned in to process
reimbursements. In the event that an employee needs to stay overnight at such training/school session,
the Employer will pay the cost of lodging in accordance with the City’s employee manual.
SECTION 14.3: CDL LICENSE
The Employer shall reimburse all bargaining unit employees required to have a Commercial
Driver's License the cost of said license including renewals and any endorsements the employee is
required to obtain and maintain. The employer shall continue the practice of paying for employee’s
physical as required to maintain their CDL.
SECTION 14.4: EDUCATIONAL INCENTIVE
All requests by an employee for the enrollment to a college degree program or college
coursework which must be job related must be submitted by the Department Head to the City
Administrator for approval. The City recognizes four (4) levels of degree programs described as follows:
(i) high school; (ii) 64 credit hours of college course work; (iii) bachelor's degree; and, (iv) master's
degree. Then all courses related to the program shall be eligible for payment subject to budget approval.
This provision shall be subject to change and does not entitle any employee the exclusive right to
receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade or
transcript to the Department Head upon the completion of each course. Any revision or change
requested by the employee to the approved program must be submitted to the Department Head for
approval prior to the revision or change.
The City shall pay tuition and fees only for college coursework (not travel or wages), unless
otherwise approved by the Mayor and City Council.
The City may pay all expenses of an elective course. An elective course is one that may benefit
the City by added knowledge, but is not directly related to City operations.
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The tuition and fees only (no books or materials) of an elective or required course will be paid
through direct billing from the appropriate school, or paid as a reimbursement to the employee pending
the completion of a consent form for repayment and pending receipt of a the grade transcript. The
employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the
following provisions will apply: if a grade of a C-average or better is attained upon the completion of
the course the class will be considered complete and paid for by the City. If less than a C-average is
attained, the employee will be required to pay back 100% of the tuition and fees to the City through a
payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City.
If an employee voluntarily leaves the City within two years of completing a course reimbursed under
this policy, a percentage amount of reimbursed expenses must be repaid to the City according to the
following schedule:
0-6 months of completion of course – 100%
7-12 months of completion of course – 75%
13-18 months of completion of course – 50%
19-24 months of completion of course – 25%
Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the
University of Illinois as is designated at the time of class approval.
ARTICLE XV
SAFETY
SECTION 15.1: COMPLIANCE WITH LAWS
In order to maintain safe working conditions, the Employer shall comply with all laws applicable
to its operations concerning the safety of employees covered by this Agreement.
SECTION 15.2: UNSAFE CONDITIONS
Employees who reasonably and justifiably believe that their safety and health are in danger due
to an alleged unsafe working condition, equipment or vehicle, shall immediately
inform their supervisor who shall have the responsibility to determine what action, if any, should be
taken, including whether or not the job assignment should be discontinued.
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ARTICLE XVI
LABOR-MANAGEMENT MEETINGS
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES
The Union and the Employer mutually agree that in the interest of efficient management and
harmonious employee relations, meetings shall be held between Union and Employer representatives
when appropriate. Such meetings shall be scheduled within one week of either party submitting an
agenda to the other, or at a time mutually agreed upon by the parties, and shall be limited to:
(A) Discussion of the implementation and general administration of this Agreement;
(B) A sharing of general information of interest to the parties;
(C) The identification of possible health and safety concerns.
A Union representative and/or Union Stewards may attend these meetings. The Employer may
assign appropriate management personnel to attend.
SECTION 16.2: PURPOSE
It is expressly understood and agreed that such meetings shall be exclusive of the grievance
procedure. Such meeting shall be chaired by the Employer representative and there shall be no loss of
wages for attendance by Union Stewards and/or affected bargaining unit employees. Grievances and
arbitrations shall not be discussed at such meetings.
ARTICLE XVII
SUBCONTRACTING
SECTION 17.1: NO SUBCONTRACTING
There shall be no subcontracting of bargaining unit work that results in a reduction of hours
worked by bargaining unit employees. The employer may subcontract specialty and emergency work in
circumstances where bargaining unit members lack the necessary equipment or skills to perform the
work.
SECTION 17.2: BARGAINING UNIT WORK
Subject to the limitations set forth in Sections 4.1 and 4.6 work historically performed by
bargaining unit members shall continue to be performed by bargaining unit members and shall not be
performed by non-bargaining unit members, including, but not limited to, management or volunteers.
To the extent work has historically been performed by bargaining unit and non-bargaining unit
members, the work may continue to be worked by both in the same manner.
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ARTICLE XVIII
UNIFORMS AND EQUIPMENT
SECTION 18.1: UNIFORMS
The Employer shall maintain the practice of providing t-shirts, long-sleeved shirts, concrete
boots (5 buckle and 2 buckle), personal protective equipment and rain gear. Upon execution of this
Agreement, the City will provide each bargaining unit member with $700 in a vendor account for
purposes of purchasing uniforms, winter gear and boots. New hires shall also receive $700 in a vendor
account for purchase of uniforms, winter gear and boots. On May 1st of each year, the City will provide
each bargaining unit employee with $500 in a vendor account for purposes of purchasing uniforms,
winter gear and boots. In the event an employee is not able to purchase the necessary items from the
approved vendor, the City will make arrangements to allow the employee to purchase the necessary item
using a City credit card. If the employee voluntarily resigns their employment with the City within 1
month of purchasing any new wearing apparel, the employee will be responsible for the cost of said
apparel or to return the apparel to the employer.
SECTION 18.2: PROTECTIVE CLOTHING
The Employer shall provide all necessary items of protective clothing and safety gear.
SECTION 18.3: PRESCRIPTION SAFETY GLASSES
Bargaining unit employees who are subject to assignments or situations necessitating protective
eye glasses shall be reimbursed for purchasing prescription safety glasses as follows:
(A) Reimbursement may be made once every three years;
(B) The Employer shall reimburse fifty percent (50%) of the cost for one (1) pair of
prescription safety glasses.
(C) The Employer further agrees to replace glasses should an employee's original pair
become damaged/broken on the job.
(D) If the employee voluntarily resigns their employment with the City within 1 month of
purchasing new safety glasses, the employee will be responsible for the cost of those
safety glasses or to return the safety glasses to the employer.
ARTICLE XIX
PERSONNEL RECORDS
SECTION 19.1: PERSONNEL RECORDS
The personnel record is available during regular business hours for an employee and/or his/her
designee to review. Employees should contact the Human Resources Manager to arrange a time to
review their personnel record.
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SECTION 19.2: RIGHT OF INSPECTION AND COPIES
An employee will be granted the right to inspect his/her personnel and/or medical records during
working time no more than two times per year. An employee may obtain a copy of his/her record upon
request to the Human Resources Manager. Copies shall be provided, at no charge to the employee,
within two (2) business days.
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS
All performance based warnings shall automatically be removed from an employee's file after
twelve (12) months from occurrence.
ARTICLE XXI
NO STRIKE / NO LOCKOUT
SECTION 21.1: NO STRIKE
During the term of this Agreement, neither the Union nor any officers, agents or employees will
engage in, induce, call, authorize, support, promote, condone or participate in any strike, work stoppage,
intentional withholding of services, illegal picketing, slow-down, sit-in, or other unlawful acts or actions
having the effect of exhibiting an unlawful refusal to work at any time for any reason.
SECTION 21.2: NO LOCKOUT
During the term of this Agreement, the Employer shall not lockout any bargaining unit
employees.
SECTION 21.3: LEGITIMATE PICKET LINE
It shall not be a violation of this Agreement and it shall not be cause for discharge or disciplinary
action in the event an employee refuses to enter upon any property involved in a legitimate labor dispute
or refuses to go through or work behind any picket line, including the picket line of the Union party to
this Agreement and including picket lines at the Employer's place or places of business. Furthermore, an
employee may refuse to cross any picket line when he fears that bodily harm may be done to him.
ARTICLE XXII
BARGAINING RIGHTS
SECTION 22.1: UNION RIGHTS
The Union and all bargaining unit members shall maintain all rights protected under law. This
shall include the right to bargain collectively with regard to Employer policy matters directly affecting
wages, hours and terms and conditions of employment.
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SECTION 22.2: MANAGEMENT RIGHTS
Subject to the express provisions of the agreement, the Employer retains all its traditional rights
through its City Administrator and his/her agents and designees to manage and direct the affairs of the
Employer in all of their various aspects and to manage and direct employees, including the following:
to determine the mission of the Employer and its various departments; to determine the number and
location of facilities and offices as well as the staffing and equipment for such offices and facilities; to
determine whether and to what extent it will contract or subcontract for the provision of any services
and upon what terms and conditions such contracts will be entered into; to plan, direct, control and
determine all the operations and services of the Employer and its various departments; to supervise and
direct the working forces; to hire, assign, transfer and promote employees; to establish the
qualifications of employment, and to determine the number of employees; to schedule and assign work;
to establish and or modify performance standards and objectives from time to time; to assign overtime;
to determine the methods, means, organization and number of personnel by which such operations and
services shall be provided or subcontracted; to reasonably make, alter and enforce various rules,
regulations, safety rules, orders procedures and policies; to evaluate employees; to discipline, suspend,
demote and discharge employees for just cause (including probationary employees without just cause);
to alter, change, modify, substitute or eliminate existing methods, equipment, uniforms or facilities; to
layoff employees when necessary when determined by the Employer; to reasonably establish dress and
appearance standards; to determine and establish, change, combine or abolish positions and job
classifications pursuant to this Agreement; and to determine the duties, responsibilities, and work
assignments of any position or job classification; provided, that the exercise of such management rights
listed above by the Employer shall not conflict with the express provisions of this Agreement. The
Employer expressly reserves the right under this agreement to exercise all management rights set forth
in Section 4 of the Illinois Public Labor Relations Act. In addition, the Employer may establish all
requirements, rules, policies and procedures and orientation for newly hired employees during their
probationary period, so long as such requirements, rules, policies and procedures and orientation do not
conflict with the express provisions of this Agreement.
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ARTICLE XXIII
WAGES
Base wage rates for positions covered by the Agreement are set forth in Appendix A.
Effective May 1, 2017, base wage rates are determined by the employee slot-in set forth in
Appendix B. After the initial slot-in, each employee shall receive a step increase on his anniversary
date. All wage increases are retroactive on all hours paid from May 1, 2017 through the date of
execution of this Agreement.
Effective May 1, 2018, each employee shall receive a 2% increase as set forth in Appendix A,
followed by a step increase on his anniversary date.
Effective May 1, 2019, each employee shall receive a 2.5% increase as set forth in Appendix A,
followed by a step increase on his anniversary date.
A longevity stipend will be made to all full-time employees based on the following schedule.
This stipend is added to the employee’s annual salary.
After 6 years, but less than 9 years $ 750
After 9 years, but less than 14 years $1000
After 14 years, but less than 20 years $1250
After 20 years, but less than 25 years $1500
After 25 years $2000
Any questions the Employer has regarding an employee’s time sheet shall be brought to the
employee’s attention before the Employer issues the paycheck.
ARTICLE XXIV
DRUG AND ALCOHOL POLICY
All bargaining unit employees required to have a Commercial Driver’s License are subject to
drug and alcohol testing under the Department of Transportation Federal Regulations 49 CFR Part 40
Section 382 as set forth in Appendix C, attached hereto and made a part hereof. Said regulations are
subject to change from time to time.
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ARTICLE XXV
FILLING OF VACANCIES/PROMOTIONS
SECTION 25.1: POSTING
Whenever the Employer determines there is a vacancy in an existing job classification or that a
new position within the bargaining unit job has been created, a notice of such vacancy shall be posted on
all bulletin boards for ten (10) working days. During this period, employees who wish to apply for such
vacancy, including employees on layoff, may do so.
SECTION 25.2: PROMOTIONS
Nothing in this CBA shall interfere with or limit the Employer’s ability to promote an employee
to a higher classification. In the event an employee in the Maintenance Worker I classification has not
been promoted after Step 11, he shall automatically move to the Maintenance Worker 2 classification
upon completion of Step 11 unless Employer notifies them in advance of the performance or
qualification reasons why they will not be promoted. In the event the Employer notifies the employee of
their non-promotion from MWI to MWII, the Employer and Union shall meet in order to establish a
performance improvement plan for said employee, should said employee so desire. For Employees
promoted from MWI to MWII under this section, the employee shall be compensated as a Maintenance
Worker 2 in the step closest to, but higher than, his previous Maintenance Worker 1 step. Promotions
from Maintenance Worker 1 to Maintenance Worker 2 to Operator shall be discussed in Labor-
Management conferences, where the parties shall discuss procedures and standards for promotions.
ARTICLE XXVI
SECONDARY EMPLOYMENT
Employees primary employment responsibilities are to the City. Secondary employment will
not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early, refusal to
travel, or refusal to work emergency callbacks, overtime, or different hours. Employees may hold
secondary employment, including self-employment, provided such employment does not: 1) interfere
with the performance of City duties; 2) present a potential conflict of interest; 3) result in outside work
being performed during an employee’s work shift; 4) involve the use of city equipment or supplies.
Employees shall be permitted to engage in secondary employment only with the prior written approval
of their Department Head. If granted permission for secondary employment an employee’s Department
Head may revoke the permission where it appears to the Department Head that such activity conflicts
with the standards set forth above. Employees who engage in secondary employment shall notify their
Department Head of the addresses and phone numbers where they can be contacted, if necessary, for
their normal work schedule, of the name of their supervisor (if applicable), and of the type of work they
are (or will be) performing. If secondary work activity does cause or contribute to job-related problems,
the City may rescind its approval of such employment and, if necessary, normal disciplinary procedures
will be followed to deal with the specific problems.
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ARTICLE XXVI
SAVINGS CLAUSE
If any provision of this Agreement or the application of any such provision should be rendered or
declared invalid by any court action, or by reason of any existing or subsequently enacted legislation, the
remaining parts or portions of this Agreement shall remain in full force and effect and the subject matter
of such invalid provision shall be open to immediate re-negotiation.
ARTICLE XXVII
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT CLAUSE
SECTION 27.1 MAINTENANCE OF ECONOMIC BENEFITS CLAUSE
All direct and substantial economic benefits which are not set forth in this Agreement and are
currently in effect for bargaining unit members shall continue and remain in effect until such time as the
City shall notify the Union of its intention to eliminate or change them. Upon such notification, and if
requested by the Union, the City shall meet and negotiate such change before it is finally implemented
by the City. If the Union becomes aware of such a change and has not received notification from the
City, the Union must notify the City within fourteen (14) days of the date the Union became aware or
should have reasonably become aware of such change and request negotiations or such inaction shall act
as a waiver of the right to such negotiations by the Union. If no agreement is reached within thirty (30)
calendar days after discussions begin, the Union shall have the right to defer the dispute over the change
to arbitration as set forth in Section 14 of the Illinois Public Labor Relations Act.
SECTION 27.2 COMPLETE AGREEMENT CLAUSE
The parties agree that during the course of negotiations for this agreement they each had a full
opportunity to raise and collectively bargain over all appropriate subjects of bargaining.
For the duration of this Agreement, the parties hereto waive further collective bargaining, except
as provided within this agreement, on all appropriate subjects of bargaining whether or not discussed
during negotiations mentioned herein; provided however, such waiver shall not prevent the parties from
reaching mutual understandings as to the application or interpretation of any provisions of this
Agreement.
ARTICLE XXVIII
RENEWAL
This Agreement shall be effective as of the first day of May 1, 2017 and shall remain in full force
and effect until the 30th day of April of, 2020 whereupon, it shall be automatically rendered null and
void. It shall be automatically renewed from year to year thereafter unless either party notifies the other
in writing at least ninety (90) days prior to the anniversary date that is desires to modify this Agreement.
In the event that such notice is given, negotiations shall begin not later than sixty (60) days prior to the
anniversary date.
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IN WITNESS WHEREOF, the parties have executed this Agreement this day of
_______________ 2017, in the United City of Yorkville.
INTERNATIONAL UNION OF OPERATING
ENGINEERS, LOCAL 150,
James M. Sweeney
President/Business Manager
International Union of Operating Engineers, Local 150
Bryan P. Diemer
Attorney
International Union of Operating Engineers, Local 150
United City of Yorkville
Gary Golinski
Mayor
ATTEST:
_______________________________
Beth Warren
City Clerk
5
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APPENDIX A
WAGE RATE
Maintenance Worker 1
5/1/2017 5/1/2018 5/1/2019
% variable 2.00% 2.50%
Step 1 $ 41,500 $ 42,330 $ 43,388
Step 2 $ 42,953 $ 43,812 $44,907
Step 3 $ 44,456 $ 45,345 $ 46,479
Step 4 $ 46,012 $ 46,932 $ 48,105
Step 5 $ 47,622 $ 48,575 $49,789
Step 6 $ 49,289 $ 50,275 $ 51,532
Step 7 $ 51,014 $ 52,034 $ 53,335
Step 8 $ 52,800 $ 53,856 $55,202
Step 9 $ 54,648 $ 55,741 $ 57,134
Step 10 $ 56,560 $ 57,691 $ 59,134
Step 11 $ 58,540 $ 59,711 $61,203
Maintenance Worker 2
5/1/2017 5/1/2018 5/1/2019
% variable 2.00% 2.50%
Step 1 $ 45,500 $ 46,410 $ 47,570
Step 2 $ 47,093 $ 48,034 $ 49,235
Step 3 $ 48,741 $ 49,716 $ 50,958
Step 4 $ 50,447 $ 51,456 $ 52,742
Step 5 $ 52,212 $ 53,257 $ 54,588
Step 6 $ 54,040 $ 55,121 $ 56,499
Step 7 $ 55,931 $ 57,050 $ 58,476
Step 8 $ 57,889 $ 59,046 $ 60,523
Step 9 $ 59,915 $ 61,113 $ 62,641
Step 10 $ 62,012 $ 63,252 $ 64,833
Step 11 $ 64,182 $ 65,466 $ 67,103
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Operator
5/1/2017 5/1/2018 5/1/2019
% variable 2.00% 2.50%
Step 1 $ 50,000 $ 51,000 $ 52,530
Step 2 $ 51,750 $ 52,785 $ 54,369
Step 3 $ 53,561 $ 54,632 $ 56,271
Step 4 $ 55,436 $ 56,545 $ 58,241
Step 5 $ 57,376 $ 58,524 $ 60,279
Step 6 $ 59,384 $ 60,572 $ 62,389
Step 7 $ 61,463 $ 62,692 $ 64,573
Step 8 $ 63,614 $ 64,886 $ 66,833
Step 9 $ 65,840 $ 67,157 $ 69,172
Step 10 $ 68,145 $ 69,508 $ 71,593
Step 11 $ 70,530 $ 71,941 $ 74,099
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APPENDIX B
EMPLOYEE SLOT-IN
BAUER, JONATHAN MW 2 (Step 1)
BEHRENS, BRETT A Operator (Step 7)
BROWN, DAVID MW 2 (Step 1)
COLLINS, JR, ALBERT Operator (Step 3)
HENNE, DURKIN A Operator (Step 6)
HERNANDEZ, ADAM MW 2 (Step 1)
HORNER, RYAN Operator (Step 2)
KLEEFISCH, GLENN MW 1 (Step 1)
LAWRENTZ, KEVIN MW 2 (Step 3)
SCODRO, PETER MW 2 (Step 3)
SCOTT, WILLIAM B MW 2 (Step 2)
SENG, MATT MW 2 (Step 9)
SMITH, DOUGLAS MW 1 (Step 1)
SOELKE, THOMAS Operator (Step 1)
WEBER, JR, ROBERT R MW 2 (Step 4)
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APPENDIX C
DRUG AND ALCOHOL POLICY
I. PROHIBITIONS
A. Prohibited Alcohol-Related Conduct
An employee shall not engage in any form of the alcohol-related conduct listed below:
1. Using or being under the influence of alcohol on the job, while on duty or while
operating a commercial motor vehicle.
2. Being in possession of alcohol while on duty or operating a commercial motor
vehicle.
3. Having a prohibited breath alcohol concentration while on duty.
4. Having used alcohol during the four (4) hours before reporting for duty and/or at
any time while on duty.
5. Using alcohol within eight (8) hours following an accident requiring a breath-
alcohol test, or until after completion of required testing.
6. Refusing to promptly submit to a required alcohol test.
B. Prohibited Drug-Related Conduct
An employee shall not engage in any of the following activities:
1. Using any of the following controlled substances, including use or misuse of a
substance prescribed to the employee for medicinal purposes under a doctor's
care, unless a physician has advised the employee that it will not interfere with the
employee's ability to perform his essential job functions safely (with or without a
reasonable accommodation if medically necessary):
a. Marijuana (THC metabolite)
b. Cocaine
c. Opiates (morphine and codeine)
d. Phencyclidine (PCP)
e. Amphetamines
f. Methamphetamines
g. MDMA Ecstasy
h. 6-Acetylmorphine-Heroin
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2. Being in possession of any unauthorized controlled substance.
3. Reporting for duty or being on duty while impaired from any prescribed
therapeutic drug or controlled substance usage.
4. Refusing to submit to a required controlled substances test.
C. Reporting Requirements for Prescribed Controlled Substances
1. Any employee who takes prescribed medication and whose duties include
operating a commercial motor vehicle for the Employer must inquire of and
provide written documentation to his supervisor (upon request) from his/her
treating physician to indicate whether the controlled substance would adversely
affect or interfere with his/her ability to operate a commercial motor vehicle.
2. If the medication in use will or could reasonably be expected to adversely affect
or limit the employee's ability to safely perform his job functions, the parties
agree to engage in an interactive discussion to determine if a reasonable
accommodation can be provided to remove the safety risk involved so that the
employee may continue to work. If no reasonable accommodation is immediately
identified and available, the employee may not report to work or may not remain
on duty. Employees eligible for sick leave may take such period of absence as
paid sick leave.
II. CATEGORIES OF TESTING
A. Post-Accident Testing
1. Conducted when a bargaining unit employee was involved in an accident in any
vehicle used or operated for work purposes, and:
a. The accident involved the loss of life; or
b. The employee was issued a citation for a moving traffic violation
arising from an accident that included:
(1) Injury requiring medical attention away from the
scene; or
(2) One or more vehicles incur disabling damage so
that it cannot be driven from the scene.
c. The driver must remain available for testing until the
specified timeframes have passed as referenced below.
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2. Post-Accident Alcohol Testing
a. Whenever possible, post-accident alcohol testing shall be conducted
within two (2) hours of the accident and must be completed within 8
hours.
b. If testing is not administered within two (2) hours of the accident, the
Employer must prepare and maintain a record stating the reason the test
was not promptly administered.
c. If testing is not administered within eight (8) hours of the accident, the
Employer shall cease attempts to administer an alcohol test and document
the reasons for same.
d. An employee required to be tested under this section is prohibited from
consuming any alcohol for at least eight (8) hours following the accident
or until after the breath alcohol test.
3. Post-Accident Drug Testing
a. Post-accident drug testing must be conducted within thirty-two (32) hours
after the accident. If testing is not administered within thirty-two (32)
hours of the accident, the Employer shall cease attempts to administer a
drug test.
b. If testing is not administered within thirty-two (32) hours of the accident,
the Employer must prepare and maintain a record stating the reason the
test was not promptly administered.
B. Random Testing
Conducted throughout the year on a random, unannounced basis according to the legal
requirements that apply including the following guidelines:
1. Restricted Period
a. Bargaining unit employees required to have a Commercial Driver's
License (CDL) are subject to unannounced random drug testing during all
periods on duty, and are subject to unannounced random alcohol testing
while the driver is performing safety-sensitive functions, just before the
driver is to perform safety-sensitive functions, or just after the employee
has ceased performing such functions.
b. The Employer will not require employees to come in for a call-out
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assignment for the sole purpose of random testing, unless required by law.
2. Frequency
a. The Employer shall conduct random drug testing on at least fifty percent
(50%) of the average number of bargaining unit employees required to
have a CDL as of January 1 prior to the date of the requested test. The
minimum annual percentage rate in succeeding years shall be determined
by the rate set by the FHWA Administrator, as published in the Federal
Register (pursuant to 49 CFR Part 382 (Sec. 382.305)).
b. The Employer shall conduct random alcohol testing on at least ten percent
(10%) of the average number of bargaining unit employees at the start of
each calendar year. The minimum annual percentage rate in succeeding
years shall be determined by the rate set by the FHWA Administrator, as
published in the Federal Register (pursuant to 49 CFR Part 382 (Sec.
382.305)).
3. Selection
a. The procedure used to determine which employees are subject to random
drug or alcohol testing in a given year shall ensure that each bargaining
unit employee who is required to have a CDL has a relatively equal
chance of being selected.
b. Should disputes arise regarding the random selection process, the Human
Resources Officer or other person responsible for administering the drug
and alcohol policy for the Employer shall meet with a representative of
Local 150 (not a bargaining unit member) and explain the methodology
used.
C. Reasonable Suspicion Testing
Conducted when a trained supervisor observes behavior or appearance that is
characteristic of an individual who is currently under the influence of or impaired by alcohol,
impaired by drugs, or a combination of alcohol and drugs, according to the following guidelines:
1. A supervisor's determination that reasonable suspicion exists shall be based on
specific, contemporaneous, articulable observations concerning factors such as:
the appearance, behavior, speech or body odors of the employee;
2. The Department Head or a second trained department supervisor (if someone is
reasonably available) must confirm the reasonable suspicion determination;
3. The employee is entitled to Union representation before being questioned in
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connection with a reasonable suspicion determination, if so requested but this will
not delay the employee’s obligation to submit to a test when requested.
4. The supervisor(s) must complete and submit a Reasonable Cause Observation
Form for any drug tests within twenty-four (24) hours of the time the employee
submitted to the test.
5. A "trained supervisor" is one who has received at least two (2) hours of training in
the signs of alcohol and drug use, including at least sixty (60) minutes of training
on drug use and at least sixty (60) minutes of training on alcohol use.
D. Return to Duty Testing
1. After engaging in prohibited alcohol conduct, an employee may not return to duty
requiring the performance of a safety sensitive function until s/he takes a return to
duty breath alcohol test with a result indicating an alcohol concentration of less
than 0.02.
2. After engaging in prohibited controlled substances conduct, an employee may not
return to duty requiring the performance of a safety sensitive function until s/he
takes a return to duty urine drug test with a verified negative result for controlled
substances use.
E. Follow-Up Testing
1. Upon returning, the employee is subject to at least six (6) unannounced follow-up
tests during the first twelve (12) months after s/he returns to duty requiring a
CDL.
2. If a Substance Abuse Professional selected by the Employer (defined below)
determines that follow-up testing is no longer necessary, it may be terminated
after the first six (6) follow-up tests.
3. Substance Abuse Professional
The Substance Abuse Professional shall be a licensed physician (medical doctor
or doctor of osteopathy), or a licensed or certified psychologist, social worker, employee
assistance professional, or addiction counselor with knowledge of and clinical experience
in the diagnosis and treatment of alcohol and controlled substances-related disorders.
III. TESTING PROCEDURES
A. Drug Testing Procedures
The collector/collection process, drugs tested, including testing levels and DHHS
14
laboratory analysis, and the Medical Review Officer process will conform in a manner
promulgated under Department of Transportation Rule 49 CFR Part 40, including revisions
thereto, in all aspects.
1. Collection Site/Collector
The Certified Collector must follow the procedures as outline in 49CFR Part 40,
including revisions thereto. These procedures are very specific and include, but are not limited
to, the following:
a. Once a drug test is announced, an employee shall go directly to the
collection site.
b. Upon arrival, the employee shall verify his identity.
c. Before testing, an employee shall be shown a sealed container, which shall
be unwrapped in front of him/her.
d. An employee shall be afforded a private area to provide a urine specimen.
This area shall be equipped with a toilet, and shall be secured to prevent
adulteration or dilution of the specimen.
e. Once an employee has provided a urine sample in the collection container,
s/he shall hand it to the collection person. The collection person, in the
presence of the employee, shall then pour the urine into two (2) specimen
bottles. At least thirty (30) milliliters must be poured into the primary
specimen bottle, and fifteen (15) milliliters into the split specimen bottle.
f. If an employee of the testing facility believes that an employee is
attempting to obstruct the collection process or has submitted an altered,
adulterated or substitute specimen, a second specimen will be collected
under direct observation. Both specimens will be sent to the laboratory for
analysis and the testing facility will notify the designated employer
representative.
2. Medical Review Officer (MRO)
The Medical Review Officer is a licensed physician that has been certified as an
MRO by the Department of Health and Human Services. The MRO is responsible for
receiving and reviewing laboratory results generated by an employer’s drug testing
program. The MRO will conduct a final review of all positive test results to assess a
possible alternative medical explanation for the results. (For an in-depth explanation of
the Medical Review Officer and the Verification Process, please refer to Department of
Transportation 49 CFR Subpart G Part 20.121.)
15
3. Laboratory Analysis
a. Analysis of the urine specimen shall be performed at a laboratory certified
and monitored by the Department of Health and Human Services (DHHS).
b. When directed in writing by the MRO that an employee has requested
analysis of the split specimen, the laboratory shall forward the split
specimen to another DHHS-certified laboratory for testing.
4. Primary Specimen Test Results
a. Negative Test Results
Once the MRO has reviewed the laboratory results and determines the
primary specimen to be negative, the negative result will be promptly reported to
the designated employer representative.
b. Positive Test Results
1) Drug test results reported positive by the laboratory shall not be
deemed positive or disseminated to the Employer until they are
reviewed by the MRO.
2) If the result of the test of the primary specimen is positive, the
MRO shall contact the employee and give the employee an
opportunity to establish an alternative medical explanation for the
positive test result (if one exists).
a) If the MRO determines that the positive result was caused
by the legitimate medical use of the prohibited drug, or that
the positive result was otherwise in error, the MRO shall
report the drug test result as negative.
b) If the MRO determines that there is no alternative medical
or other explanation for the positive test result, the MRO
shall inform the employee that s/he has seventy-two (72)
hours in which to request a confirmation test of the split
specimen, and inform the Employer that the driver should
be removed from service.
3) The employee shall remain out of service pending the result of the
split sample analysis.
5. Confirmation/Split Specimen Test
16
a. If, within seventy-two (72) hours of notification of the positive result by
the MRO, the employee requests that the split specimen test be conducted,
the MRO shall make written notice to the primary specimen laboratory to
forward the split sample to a second laboratory.
b. If the employee has not contacted the MRO within seventy-two (72)
hours, the employee may present to the MRO information documenting
that serious illness, injury, inability to contact the MRO, lack of actual
notice of the positive test result, or other unavoidable circumstances
prevented the employee from timely contacting the MRO. If the MRO
concludes that there is a legitimate explanation for the employee's failure
to contact the MRO within seventy-two (72) hours, the MRO shall direct
that analysis of the split specimen be performed and the MRO will notify
the Employer of the basis of this conclusion.
c. Waived or Positive Confirmation Test
1) If the employee waives his/her right to a confirmation/split
specimen test, or if the confirmation/split specimen test is positive,
the MRO shall report a verified positive test to the Employer.
2) Upon receiving the results of the positive test, the Employer shall
promptly notify the employee and provide the employee the
opportunity to request full information concerning the test results.
6. Inability to Provide Adequate Sample
a. Employees who are unable to provide a urine sample of forty-five
milliliters shall be offered 40 oz. of water and allowed up to 3 hours
before being required to provide another urine specimen. The employee
may not leave the collection facility. The above “shy bladder” procedures
conform with DOT regulations 49 CFR Part 40.
b. If the employee is still unable to provide an adequate sample, testing shall
be discontinued and the MRO shall refer the employee for a medical
evaluation to develop pertinent information concerning whether the
individual's inability to provide a specimen is genuine.
1) The employee shall be placed out of service until this
determination is made.
2) If there is no verification that inability to provide an adequate
sample was genuine, the employee will be deemed to have refused
17
to test.
B. Alcohol Testing Procedures
1. Screening Test
a. All breath alcohol testing shall be conducted through use of an Evidential
Breath Testing (EBT) device, in accordance with FHA rules and
requirements promulgated under the Department of Transportation 49
CFR Part 40.51.
b. Only a certified Breath Alcohol Technician (BAT), trained in accordance
with the requirements promulgated under the Department of
Transportation 49 CFR Part 40.51, shall conduct testing with an EBT.
Supervisors of bargaining unit employees shall not serve as BATs under
any circumstances.
c. Testing Site
1) Testing locations shall ensure visual and aural privacy to
employees, sufficient to prevent unauthorized persons from seeing
or hearing test results.
2) Before testing begins, the BAT shall explain the testing procedure
to the employee and answer any questions s/he may have.
3) An individually-sealed mouthpiece shall be opened in view of the
employee. The mouthpiece shall then be attached to the EBT.
4) Once testing is complete, the BAT shall show the results to the
employee.
d. Screening Test
1) If the result of the screening test is less than 0.02 percent alcohol
concentration, the result is negative and no further testing shall be
done.
2) If the result of the screening test is an alcohol concentration of 0.02
percent or greater, a confirmation test shall be performed.
2. Confirmation Test
a. When required, the confirmation test shall be performed not less than
fifteen (15) minutes nor greater than twenty (20) minutes after completion
18
of the screening test.
b. Employees with a breath alcohol concentration between 0.02 and 0.04
may not perform or continue to perform safety-sensitive functions until the
start of the employee's next regularly scheduled duty period, not less than
twenty-four (24) hours following administration of the test.
c. If the result of the confirmation test is 0.04 percent alcohol concentration
or greater, the result is positive.
3. Inability to Provide an Adequate Amount of Breath
a. If an employee is unable to provide an adequate amount of breath, the
Employer may direct the employee to see a licensed physician.
b. The employee may not perform safety sensitive functions until s/he is
evaluated, provided the evaluation takes place within two (2) hours.
c. The physician shall examine the employee to determine whether the
employee's inability could have been caused by a medical condition and/or
whether a reasonable accommodation is available to assist the employee in
the process.
d. If the physician determines, in his or her reasonable medical judgment,
that a medical condition has, or with a high degree of probability, could
have, precluded the employee from providing an adequate amount of
breath, the employee shall not be deemed to have refused to take the test.
e. If the physician is unable to make this determination, the employee shall
be deemed to have refused to take the test.
f. The Employer shall pay any medical fees assessed for the examination.
IV. CONSEQUENCES OF POSITIVE TEST RESULTS
A. Confirmed Breath Alcohol Test Result Between 0.02 and 0.04
An employee with a breath alcohol concentration result between 0.02 and 0.04 shall be
removed from duty without pay for twenty-four (24) hours or a retest below 0.02.
B. Confirmed Breath Alcohol Test Result of 0.04 or More or Other Prohibited Alcohol
Conduct
1. An employee with a breath alcohol concentration result of 0.04 or more, or who
has otherwise violated the alcohol conduct rules set forth above, shall be
19
immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions until
s/he:
a. Is evaluated by a Substance Abuse Professional (SAP); and
b. Complies with and completes any treatment program recommended by the
SAP; and
c. Completes the return to duty testing requirements set forth above with a
breath alcohol content of less than 0.02.
C. Confirmed Positive Urine Drug Test
1. An employee who tests positive for any of the prohibited controlled substances, or
who has otherwise violated the substance abuse rules set forth above, shall be
immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions until
s/he:
a. Is evaluated by a Substance Abuse Professional (SAP); and
b. Complies with and completes any treatment program recommended by the
SAP; and
c. Completes the return to duty testing requirements set forth above with a
negative result.
D. Discipline
Any discipline imposed upon employees shall be subject to the Disciplinary and
Grievance Procedure provisions of the Collective Bargaining Agreement.
E. Refusal to Test
Any employee who refuses (or unreasonably delays) to undergo required testing, as set
forth in this policy, shall be considered as having tested positive and shall be immediately
removed from duty. However, if it is subsequently determined that the order to submit to testing
was in violation of this policy, the employee will be made whole for any economic loss incurred
during his/her time off as determined by the Employer or as set forth in an award by a neutral
arbitrator (when applicable).
20
V. CONFIDENTIALITY OF RECORDS
All drug and alcohol test results and records shall be maintained under strict
confidentiality. Supervision shall not be entitled to copies of test results although supervision
may be informed on a need to know basis of the results of such tests.
A. Employee Entitled to Information
Upon written request, the employee shall be promptly furnished with copies of any and
all records pertaining to his/her use of alcohol and/or drugs, including any records pertaining to
conducted tests. The employee's access to the records shall not be contingent upon payment for
the records.
B. Conditions Under Which the Employer Must Release Records
1. To the employee, upon written request.
2. When requested by federal or state agencies with jurisdiction, when license or
certification actions may be required and/or when otherwise required by law for
similar purposes.
3. To a subsequent employer pursuant to written consent of the former employee.
4. To the decision maker in a grievance, arbitration, litigation, or administrative
proceeding arising from a positive test result or employee initiated action.
VI. EMPLOYEE ASSISTANCE PROGRAM
A. Voluntary Referral
1. Before Testing
a. Any bargaining unit employee who voluntarily refers himself or herself to
the City's Employee Assistance Program (EAP) before being ordered to
submit to a random, reasonable suspicion, post-accident or return to duty
drug or alcohol test shall not be subject to discipline for that decision.
b. Any bargaining unit employee who has voluntarily referred himself or
herself to the EAP shall be subject to the same testing procedures as an
employee who has tested positive for drug or alcohol use.
c. The employee shall be returned to regular work duties only on the
recommendation of the EAP counselor and successful completion of a
return to duty medical exam.
21
2. At Time of Testing
If a bargaining unit employee voluntarily refers himself or herself to the EAP
upon being ordered to submit to a drug or alcohol test, the Employer shall consider such
voluntary referral in mitigation of any discipline. However, an after the fact request for
assistance will not limit the Employer’s right to impose appropriate disciplinary action
for a policy violation.
B. Confidentiality of Referral
All EAP referrals shall be kept strictly confidential with access to the information only on
a need to know basis.
C. Rehabilitative Leave of Absence
1. Accrued Leaves of Absence
An employee may use any accrued leave (e.g. sick, vacation, personal, etc.) for
the purpose of rehabilitation of a drug and/or alcohol problem.
2. Extended Leave of Absence
Upon an employee's request, the Employer shall, to the extent necessary for
treatment and rehabilitation, and subject to the General Leave provisions of the
Collective Bargaining Agreement, grant the employee an unpaid leave of absence for the
period necessary to complete primary treatment of the employee's drug and/or alcohol
problem. Eligible employees are also encouraged to seek time off under the City’s
Family and Medical Leave Act policy (“FMLA”) and/or other forms of reasonable
accommodation for this purpose when medically necessary.
This Policy will be construed in accordance with the Compassionate Use of Medical
Cannabis Pilot Program Act and the then applicable DOT regulations that apply for
covered employees.
22
APPENDIX D
FMLA FORMS
NOTIFICATION TO EMPLOYER OF
NEED FOR FAMILY MEDICAL LEAVE
Return this form to Human Resources upon completion. Receipt of a Certification of Health Care
Provider is required prior to approval of leave.
EMPLOYEE: __________________________________________________________________
DEPARTMENT: _______________________________________________________________
DATES OF LEAVE: ____________________ to ____________________
start end
REASON FOR LEAVE:
_____ the birth and care of the newborn child of the employee
_____ for placement with the employee of a son or daughter for adoption or foster care
_____ to care for an immediate family member (spouse, child, or parent) with a serious
health condition
_____ to take medical leave when the employee is unable to work because of a serious
health condition
_____ for a qualified emergency arising from a family member’s active military duty
LEAVE IS EXPECTED TO BE:
_____ Continuous
_____ Intermittent: _______________________________________________________
_____ Reduced Schedule: __________________________________________________
__________________________________________ ______________________________
Employee Signature Date
Page 1 Form WH-380-E Revised May 2015
Certification of Health Care Provider for U.S. Department of Labor
Employee’s Serious Health Condition Wage and Hour Division
(Family and Medical Leave Act)
DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR; RETURN TO THE PATIENT OMB Control Number: 1235-0003
Expires: 5/31/2018
SECTION I: For Completion by the EMPLOYER
INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act (FMLA) provides that an employer may
require an employee seeking FMLA protections because of a need for leave due to a serious health condition to submit a
medical certification issued by the employee’s health care provider. Please complete Section I before giving this form to
your employee. Your response is voluntary. While you are not required to use this form, you may not ask the employee to
provide more information than allowed under the FMLA regulations, 29 C.F.R. §§ 825.306-825.308. Employers must
generally maintain records and documents relating to medical certifications, recertifications, or medical histories of
employees created for FMLA purposes as confidential medical records in separate files/records from the usual personnel
files and in accordance with 29 C.F.R. § 1630.14(c)(1), if the Americans with Disabilities Act applies, and in accordance
with 29 C.F.R. § 1635.9, if the Genetic Information Nondiscrimination Act applies.
Employer name and contact: __________________________________________________________________
Employee’s job title: _____________________________ Regular work schedule: _______________________
Employee’s essential job functions: _____________________________________________________________
__________________________________________________________________________________________
Check if job description is attached: _____
SECTION II: For Completion by the EMPLOYEE
INSTRUCTIONS to the EMPLOYEE: Please complete Section II before giving this form to your medical provider.
The FMLA permits an employer to require that you submit a timely, complete, and sufficient medical certification to
support a request for FMLA leave due to your own serious health condition. If requested by your employer, your response
is required to obtain or retain the benefit of FMLA protections. 29 U.S.C. §§ 2613, 2614(c)(3). Failure to provide a
complete and sufficient medical certification may result in a denial of your FMLA request. 29 C.F.R. § 825.313. Your
employer must give you at least 15 calendar days to return this form. 29 C.F.R. § 825.305(b).
Your name: __________________________________________________________________________________
First Middle Last
SECTION III: For Completion by the HEALTH CARE PROVIDER
INSTRUCTIONS to the HEALTH CARE PROVIDER: Your patient has requested leave under the FMLA. Answer,
fully and completely, all applicable parts. Several questions seek a response as to the frequency or duration of a
condition, treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and
examination of the patient. Be as specific as you can; terms such as “lifetime,” “unknown,” or “indeterminate” may not
be sufficient to determine FMLA coverage. Limit your responses to the condition for which the employee is seeking
leave. Do not provide information about genetic tests, as defined in 29 C.F.R. § 1635.3(f), genetic services, as defined in
29 C.F.R. § 1635.3(e), or the manifestation of disease or disorder in the employee’s family members, 29 C.F.R. §
1635.3(b). Please be sure to sign the form on the last page.
Provider’s name and business address: ___________________________________________________________
Type of practice / Medical specialty: ____________________________________________________________
Telephone: (________)____________________________ Fax:(_________)_____________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
PART A: MEDICAL FACTS
1.Approximate date condition commenced: ______________________________________________________
Probable duration of condition: ______________________________________________________________
Mark below as applicable:
Was the patient admitted for an overnight stay in a hospital, hospice, or residential medical care facility?
___No ___Yes. If so, dates of admission:
Date(s) you treated the patient for condition:
Will the patient need to have treatment visits at least twice per year due to the condition? ___No ___ Yes.
Was medication, other than over-the-counter medication, prescribed? ___No ___Yes.
Was the patient referred to other health care provider(s) for evaluation or treatment (e.g., physical therapist)?
____No ____Yes. If so, state the nature of such treatments and expected duration of treatment:
2.Is the medical condition pregnancy? ___No ___Yes. If so, expected delivery date: ____________________
3.Use the information provided by the employer in Section I to answer this question. If the employer fails to
provide a list of the employee’s essential functions or a job description, answer these questions based upon
the employee’s own description of his/her job functions.
Is the employee unable to perform any of his/her job functions due to the condition: ____ No ____ Yes.
If so, identify the job functions the employee is unable to perform:
4.Describe other relevant medical facts, if any, related to the condition for which the employee seeks leave
(such medical facts may include symptoms, diagnosis, or any regimen of continuing treatment such as the use
of specialized equipment):
Page 2 CONTINUED ON NEXT PAGE Form WH-380-E Revised May 2015
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
PART B: AMOUNT OF LEAVE NEEDED
5.Will the employee be incapacitated for a single continuous period of time due to his/her medical condition,
including any time for treatment and recovery? ___No ___Yes.
If so, estimate the beginning and ending dates for the period of incapacity: _______________________
6.Will the employee need to attend follow-up treatment appointments or work part-time or on a reduced
schedule because of the employee’s medical condition? ___No ___Yes.
If so, are the treatments or the reduced number of hours of work medically necessary?
___No ___Yes.
Estimate treatment schedule, if any, including the dates of any scheduled appointments and the time
required for each appointment, including any recovery period:
Estimate the part-time or reduced work schedule the employee needs, if any:
__________ hour(s) per day; __________ days per week from _____________ through _____________
7.Will the condition cause episodic flare-ups periodically preventing the employee from performing his/her job
functions? ____No ____Yes.
Is it medically necessary for the employee to be absent from work during the flare-ups?
____ No ____ Yes . If so, explain:
Based upon the patient’s medical history and your knowledge of the medical condition, estimate the
frequency of flare-ups and the duration of related incapacity that the patient may have over the next 6
months (e.g., 1 episode every 3 months lasting 1-2 days):
Frequency : _____ times per _____ week(s) _____ month(s)
Duration: _____ hours or ___ day(s) per episode
ADDITIONAL INFORMATION: IDENTIFY QUESTION NUMBER WITH YOUR ADDITIONAL
ANSWER.
Page 3 CONTINUED ON NEXT PAGE Form WH-380-E Revised May 2015
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________ __________________________________________
Signature of Health Care Provider Date
PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT
If submitted, it is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29
C.F.R. § 825.500.Persons are not required to respond to this collection of information unless it displays a currently valid OMB
control number. The Department of Labor estimates that it will take an average of 20 minutes for respondents to complete this
collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden
estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the
Administrator, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Ave., NW, Washington, DC
20210. DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR; RETURN TO THE PATIENT.
Page 4 Form WH-380-E Revised May 2015
____________________________________________________________________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________
________________________________________________ ____ ____________________________________
Certification of Health Care Provider for U.S. Department of LaborFamily Member’s Serious Health Condition
(Family and Medical Leave Act)
Wage and Hour Division
OMB Control Number: 1235-0003
Expires: 5/31/2018
SECTION I: For Completion by the EMPLOYER
INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act (FMLA) provides that an employer
may require an employee seeking FMLA protections because of a need for leave to care for a covered family
member with a serious health condition to submit a medical certification issued by the health care provider of the
covered family member. Please complete Section I before giving this form to your employee. Your response is
voluntary. While you are not required to use this form, you may not ask the employee to provide more information
than allowed under the FMLA regulations, 29 C.F.R. §§ 825.306-825.308. Employers must generally maintain
records and documents relating to medical certifications, recertifications, or medical histories of employees’ family
members, created for FMLA purposes as confidential medical records in separate files/records from the usual
personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1), if the Americans with Disabilities Act applies,
and in accordance with 29 C.F.R. § 1635.9, if the Genetic Information Nondiscrimination Act applies.
Employer name and contact: _____________________________________________________________________
SECTION II: For Completion by the EMPLOYEE
INSTRUCTIONS to the EMPLOYEE: Please complete Section II before giving this form to your family
member or his/her medical provider. The FMLA permits an employer to require that you submit a timely,
complete, and sufficient medical certification to support a request for FMLA leave to care for a covered family
member with a serious health condition. If requested by your employer, your response is required to obtain or
retain the benefit of FMLA protections. 29 U.S.C. §§ 2613, 2614(c)(3). Failure to provide a complete and
sufficient medical certification may result in a denial of your FMLA request. 29 C.F.R. § 825.313. Your employer
must give you at least 15 calendar days to return this form to your employer. 29 C.F.R. § 825.305.
Your name: __________________________________________________________________________________
First Middle Last
Name of family member for whom you will provide care:______________________________________________
First Middle Last
Relationship of family member to you: _____________________________________________________________
If family member is your son or daughter, date of birth:_____________________________________________
Describe care you will provide to your family member and estimate leave needed to provide care:
Employee Signature Date
Page 1 CONTINUED ON NEXT PAGE Form WH-380-F Revised May 2015
DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR; RETURN TO THE PATIENT.
SECTION III: For Completion by the HEALTH CARE PROVIDER
INSTRUCTIONS to the HEALTH CARE PROVIDER: The employee listed above has requested leave under
the FMLA to care for your patient. Answer, fully and completely, all applicable parts below. Several questions
seek a response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best
estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you
can; terms such as “lifetime,” “unknown,” or “indeterminate” may not be sufficient to determine FMLA
coverage. Limit your responses to the condition for which the patient needs leave. Do not provide information
about genetic tests, as defined in 29 C.F.R. § 1635.3(f), or genetic services, as defined in 29 C.F.R. § 1635.3(e).
Page 3 provides space for additional information, should you need it. Please be sure to sign the form on the last
page.
Provider’s name and business address:______________________________________________________________
Type of practice / Medical specialty: ______________________________________________________________
Telephone: (________)____________________________ Fax:(_________)_______________________________
PART A: MEDICAL FACTS
1.Approximate date condition commenced: _________________________________________________________
Probable duration of condition: _________________________________________________________________
Was the patient admitted for an overnight stay in a hospital, hospice, or residential medical care facility?
___No ___Yes. If so, dates of admission: _______________________________________________________
Date(s) you treated the patient for condition: ______________________________________________________
Was medication, other than over-the-counter medication, prescribed? ___No ___Yes.
Will the patient need to have treatment visits at least twice per year due to the condition? ___No ____ Yes
Was the patient referred to other health care provider(s) for evaluation or treatment (e.g., physical therapist)?
____ No ____Yes. If so, state the nature of such treatments and expected duration of treatment:
2.Is the medical condition pregnancy? ___No ___Yes. If so, expected delivery date: ______________________
3.Describe other relevant medical facts, if any, related to the condition for which the patient needs care (such
medical facts may include symptoms, diagnosis, or any regimen of continuing treatment such as the use of
specialized equipment):
Page 2 CONTINUED ON NEXT PAGE Form WH-380-F Revised May 2015
__________________________________________________________________________________________
PART B: AMOUNT OF CARE NEEDED: When answering these questions, keep in mind that your patient’s need
for care by the employee seeking leave may include assistance with basic medical, hygienic, nutritional, safety or
transportation needs, or the provision of physical or psychological care:
4.Will the patient be incapacitated for a single continuous period of time, including any time for treatment and
recovery? ___No ___Yes.
Estimate the beginning and ending dates for the period of incapacity: ___________________________________
During this time, will the patient need care? __ No __ Yes.
Explain the care needed by the patient and why such care is medically necessary:
5.Will the patient require follow-up treatments, including any time for recovery? ___No ___Yes.
Estimate treatment schedule, if any, including the dates of any scheduled appointments and the time required for
each appointment, including any recovery period:
Explain the care needed by the patient, and why such care is medically necessary: ________________________
6.Will the patient require care on an intermittent or reduced schedule basis, including any time for recovery? __
No __ Yes.
Estimate the hours the patient needs care on an intermittent basis, if any:
________ hour(s) per day; ________ days per week from _________________ through __________________
Explain the care needed by the patient, and why such care is medically necessary:
Page 3 CONTINUED ON NEXT PAGE Form WH-380-F Revised May 2015
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
______________________________________________ ____________________________________________
7.Will the condition cause episodic flare-ups periodically preventing the patient from participating in normal daily
activities? ____No ____Yes.
Based upon the patient’s medical history and your knowledge of the medical condition, estimate the frequency of
flare-ups and the duration of related incapacity that the patient may have over the next 6 months (e.g., 1 episode
every 3 months lasting 1-2 days):
Frequency: _____ times per _____ week(s) _____ month(s)
Duration: _____ hours or ___ day(s) per episode
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Planning and Zoning Commission #1
Tracking Number
PZC 2017-13
Coffman Carpet Annexation and Rezoning Request
City Council - December 12, 2017
Majority
Approval
Petitioner requests, Committee Recommendations and summary of their applications
Jason Engberg Community Development
Name Department
SUMMARY:
The petitioners, Dave and Debbie Coffman as represented by Ryan Swanson, have filed applications
with the United City of Yorkville, Kendall County, Illinois, requesting annexation pursuant to an
annexation agreement and rezoning classification for their existing carpet retail store. The property
is located south of U.S. Route 34 and west of McHugh Road. This memorandum summarizes all of
the submitted materials which will be reviewed at two separate public hearings.
PROPERTY BACKGROUND:
The parcel which the petitioner is seeking
to annex into the City is currently located
in unincorporated Kendall County. The
property is currently zoned B-3 Highway
Business District in Kendall County.
Coffman Carpet’s retail store currently sits
on the property with a shed in the rear and
a storage trailer in the side yard.
PROJECT DESCRIPTION:
As proposed, the petitioners are seeking to
annex their property into the City of
Yorkville. Upon annexation, the property
will automatically be zoned into the most
restrictive zoning district which is the R-1
Suburban Residence District. Therefore,
to accommodate the intended commercial
use, the petitioner has requested to rezone
the properties to the B-3 General Business
District.
Memorandum
To: City Council
From: Jason Engberg, Senior Planner
CC: Bart Olson, City Administrator
Krysti Barksdale-Noble, Community Development Director
Date: December 6, 2017
Subject: PZC 2017-13 Coffman Carpet (Annexation and Rezone)
SW Corner of US 34 & McHugh Road
The existing zoning and land use for properties surrounding the subject property are as indicated
below:
Zoning Land Use
North Commercial Planned Unit Development Farm land
East B-3 General Business District Heartland Business Center/Casey’s
Development (recently approved)
South B-3 Highway Business District (Kendall County) Residential Housing
West B-3 Highway Business District (Kendall County) Car Dealership
REQUESTS FORM THE PETIONER:
The petitioners are seeking relief from certain parts of the Zoning Ordinance through an annexation
agreement. The requests are as follows:
• The petitioners are seeking relief from Section 10-7-1 which requires a minimum side yard
setback of 20 feet in the B-3 General Business District. Since the existing structure is 9 feet
from the side lot line, they are requesting the minimum to be 9 feet from that side lot line.
• The petitioners are seeking relief from Section 10-3-7 regarding trailers, tents, and boats.
While the City does not allow the permanent use of a storage trailer on site, the petitioners
are seeking to keep it in place for no more than 2 years. After this time period it will be
removed from the property.
• The petitioners are seeking relief from Section 10-20-9 regarding their monument sign. The
maximum square footage of a monument sign in a business district less than 3 acres is 32
square feet. The existing sign is 43.5 square feet in area. They are requesting that this be
allowed as is currently constructed.
• The petitioners are requesting upon annexation that construction of sidewalks along U.S. 34
will not be required and no additional landscaping or lighting will be required. Additionally,
the petitioner is requesting to not stripe the parking lot as it contains enough required parking
per the zoning code.
If the property is redeveloped to a significant extent, then the relief which the petitioners are seeking
will not apply. This allows the business owners to continue to conduct their business but will not
inhibit future development and conformation to the City’s standards.
THE COMPREHENSIVE PLAN:
The 2016 Comprehensive Plan designates this property for mid-density residential uses. While this
is not the proposed use or zone, adjacent properties are designated for neighborhood retail and
destination commercial which is consistent with the existing Coffman Carpets store. The type of use
and zone meets the intent of the Comprehensive Plan since commercial development along Route 34
is of high priority and the existing commercial use is consistent with nearby uses.
ECONOMIC DEVELOPMENT COMMITTEE COMMENTS:
The petitioners’ requests were presented at the November 7, 2017 Economic Development
Committee meeting. The Economic Development Committee had a positive response to the
possibility of annexing the Coffman Carpet business into the City. A majority of the members
agreed that there was only one issue with the requests in the proposed annexation agreement. The
original request had a clause which requested a property tax abatement over the next 10 years. The
members felt the reimbursement of property tax over the next ten years was too much and not
necessary. They expressed their opinion that the improvements being made to the property, by
adding City water and sanitary sewer, increased the value of the property and that offering a property
tax reimbursement was not necessary. The Coffman’s have agreed to remove this clause from their
agreement and are no longer seeking relief. The original agreement brought to the Economic
Development Committee is attached to this memo but has been “redlined” to show where the
changes were made.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission held a public hearing on November 8, 2017 to consider the
request for rezoning from R-1 Suburban Residential District to the B-3 General Business District.
The Commission recommended approval to the City Council for the rezoning request upon
annexation into the City.
ATTACHMENTS:
• Petitioner Applications
• Public Notices
• Annexation Agreement (redline version)
• Annexation Agreement
• Ordinance Approving Annexation
• Annexation Ordinance
• Rezoning Ordinance
EXHIBIT A – LEGAL DESCRIPTION
9290 US Route 34
A parcel of land located in the Northeast Quarter of Section 28, Township 37 North, Range 7 East of the
Third Principal Meridian, Kendall County, Illinois, described as follows:
Beginning at the Northwest corner of Lot 187 as designated upon the plat of Heartland In Yorkville Unit
1 Subdivision, the Plat of which subdivision was recorded February 16, 2001 as Document No.
200100002570 in the Recorder's Office of Kendall County, Illinois; thence North 5 degrees 24 minutes 29
seconds East along the Northerly extension of the West line of said Lot 187, a distance of 7.65 feet to a
the Southeast corner of the premises conveyed by Donald Pilmer and Robert P. Pilmer, co-Trustee's of a
Trust Agreement dated December 20, 1995 known as the Marvin F. Pilmer Trust to the People of the
State of Illinois, Department of Transportation by Trustee's Deed recorded December 23, 2014 as
Document No. 201400018028 in said Recorder's Office; thence Westerly along the Southerly line of said
premises so conveyed, along a circular curve whose radius is 1,477.39 feet and whose center lies to the
North, the long chord of which curve bears North 87 degrees 50 minutes 07 seconds West, a chord
distance of 154.59 feet; thence North 84 degrees 50 minutes 10 seconds West along the Southerly line of
said premises so conveyed, a distance of 41.06 feet to a point in the East line of the premises conveyed by
Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman by Warranty Deed
recorded April 9, 1997 as Document No. 9703295 in said Recorder's Office, said point being the Point of
Beginning for the hereinafter described parcel of land; thence South 5 degrees 53 minutes 54 seconds
West along the East line of said premises conveyed by Daniel Laniosz and Deborah A. Laniosz to David
E. Coffman and Debbie M. Coffman, a distance of 206.29 feet to an angle point in the East of said
premises; thence South 52 degrees 17 minutes 30 seconds West along the Easterly line of said premises
conveyed by Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman, a
distance of 129.79 feet to the Southeast corner thereof; thence North 84 degrees 50 minutes 10 seconds
West along the Southerly line of said premises, a distance of 11.00 feet to the Southwest corner thereof;
thence North 5 degrees 53 minutes 54 seconds East along the West line of said premises, a distance of
294.61 feet to the Southwest corner of the premises conveyed by David E. Coffman and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation by Warranty Deed recorded
April 11, 2002 as Document No. 200200008884 in said Recorder's Office; thence South 84 degrees 50
minutes 10 seconds East along the Southerly line of said premises conveyed by David E. and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation, a distance of 104.99 feet to
the Point of Beginning, containing 26,778 square feet, 0.615 acres, more or less, all being situated in the
County of Kendall and the State of Illinois.
EXHIBIT A – LEGAL DESCRIPTION
9290 US Route 34
A parcel of land located in the Northeast Quarter of Section 28, Township 37 North, Range 7 East of the
Third Principal Meridian, Kendall County, Illinois, described as follows:
Beginning at the Northwest corner of Lot 187 as designated upon the plat of Heartland In Yorkville Unit
1 Subdivision, the Plat of which subdivision was recorded February 16, 2001 as Document No.
200100002570 in the Recorder's Office of Kendall County, Illinois; thence North 5 degrees 24 minutes 29
seconds East along the Northerly extension of the West line of said Lot 187, a distance of 7.65 feet to a
the Southeast corner of the premises conveyed by Donald Pilmer and Robert P. Pilmer, co-Trustee's of a
Trust Agreement dated December 20, 1995 known as the Marvin F. Pilmer Trust to the People of the
State of Illinois, Department of Transportation by Trustee's Deed recorded December 23, 2014 as
Document No. 201400018028 in said Recorder's Office; thence Westerly along the Southerly line of said
premises so conveyed, along a circular curve whose radius is 1,477.39 feet and whose center lies to the
North, the long chord of which curve bears North 87 degrees 50 minutes 07 seconds West, a chord
distance of 154.59 feet; thence North 84 degrees 50 minutes 10 seconds West along the Southerly line of
said premises so conveyed, a distance of 41.06 feet to a point in the East line of the premises conveyed by
Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman by Warranty Deed
recorded April 9, 1997 as Document No. 9703295 in said Recorder's Office, said point being the Point of
Beginning for the hereinafter described parcel of land; thence South 5 degrees 53 minutes 54 seconds
West along the East line of said premises conveyed by Daniel Laniosz and Deborah A. Laniosz to David
E. Coffman and Debbie M. Coffman, a distance of 206.29 feet to an angle point in the East of said
premises; thence South 52 degrees 17 minutes 30 seconds West along the Easterly line of said premises
conveyed by Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman, a
distance of 129.79 feet to the Southeast corner thereof; thence North 84 degrees 50 minutes 10 seconds
West along the Southerly line of said premises, a distance of 11.00 feet to the Southwest corner thereof;
thence North 5 degrees 53 minutes 54 seconds East along the West line of said premises, a distance of
294.61 feet to the Southwest corner of the premises conveyed by David E. Coffman and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation by Warranty Deed recorded
April 11, 2002 as Document No. 200200008884 in said Recorder's Office; thence South 84 degrees 50
minutes 10 seconds East along the Southerly line of said premises conveyed by David E. and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation, a distance of 104.99 feet to
the Point of Beginning, containing 26,778 square feet, 0.615 acres, more or less, all being situated in the
County of Kendall and the State of Illinois.
PUBLIC NOTICE
NOTICE OF PUBLIC HEARING
BEFORE
UNITED CITY OF YORKVILLE
PLANNING AND ZONING COMMISSION
PZC 2017-13
NOTICE IS HEREBY GIVEN THAT Dave and Debbie Coffman, petitioner, have filed an application with the
United City of Yorkville, Kendall County, Illinois, requesting rezoning classification. The real property is
located south of U.S. Route 34, west of McHugh Road. The petitioner is requesting rezoning approval from R-1
Suburban Residential District to B-3 General Business District (contingent on approval of an annexation
agreement by the City Council).
The legal description is as follows:
9290 US Route 34
A parcel of land located in the Northeast Quarter of Section 28, Township 37 North, Range 7 East of the Third
Principal Meridian, Kendall County, Illinois, described as follows:
Beginning at the Northwest corner of Lot 187 as designated upon the plat of Heartland In Yorkville Unit 1
Subdivision, the Plat of which subdivision was recorded February 16, 2001 as Document No. 200100002570 in the
Recorder's Office of Kendall County, Illinois; thence North 5 degrees 24 minutes 29 seconds East along the
Northerly extension of the West line of said Lot 187, a distance of 7.65 feet to a the Southeast corner of the premises
conveyed by Donald Pilmer and Robert P. Pilmer, co-Trustee's of a Trust Agreement dated December 20, 1995
known as the Marvin F. Pilmer Trust to the People of the State of Illinois, Department of Transportation by
Trustee's Deed recorded December 23, 2014 as Document No. 201400018028 in said Recorder's Office; thence
Westerly along the Southerly line of said premises so conveyed, along a circular curve whose radius is 1,477.39 feet
and whose center lies to the North, the long chord of which curve bears North 87 degrees 50 minutes 07 seconds
West, a chord distance of 154.59 feet; thence North 84 degrees 50 minutes 10 seconds West along the Southerly line
of said premises so conveyed, a distance of 41.06 feet to a point in the East line of the premises conveyed by Daniel
Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman by Warranty Deed recorded April 9,
1997 as Document No. 9703295 in said Recorder's Office, said point being the Point of Beginning for the
hereinafter described parcel of land; thence South 5 degrees 53 minutes 54 seconds West along the East line of said
premises conveyed by Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman, a
distance of 206.29 feet to an angle point in the East of said premises; thence South 52 degrees 17 minutes 30
seconds West along the Easterly line of said premises conveyed by Daniel Laniosz and Deborah A. Laniosz to
David E. Coffman and Debbie M. Coffman, a distance of 129.79 feet to the Southeast corner thereof; thence North
84 degrees 50 minutes 10 seconds West along the Southerly line of said premises, a distance of 11.00 feet to the
Southwest corner thereof; thence North 5 degrees 53 minutes 54 seconds East along the West line of said premises,
a distance of 294.61 feet to the Southwest corner of the premises conveyed by David E. Coffman and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation by Warranty Deed recorded April 11,
2002 as Document No. 200200008884 in said Recorder's Office; thence South 84 degrees 50 minutes 10 seconds
East along the Southerly line of said premises conveyed by David E. and Debbie M. Coffman to the People of the
State of Illinois, Department of Transportation, a distance of 104.99 feet to the Point of Beginning, containing
26,778 square feet, 0.615 acres, more or less, all being situated in the County of Kendall and the State of Illinois.
A copy of the application is available for review during normal City business hours at the office of the
Community Development Director.
NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for the United City of Yorkville
will conduct a Public Hearing on said application on Wednesday, November 8, 2017 at 7 p.m. at the United
City of Yorkville, City Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560.
The public hearing may be continued from time to time to dates certain without further notice being published.
All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any
written comments should be addressed to the United City of Yorkville Community Development Department,
City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
PUBLIC NOTICE
NOTICE OF PUBLIC HEARING ON AN ANNEXATION AGREEMENT
BEFORE
UNITED CITY OF YORKVILLE
CITY COUNCIL
NOTICE IS HEREBY GIVEN THAT Dave and Debbie Coffman, petitioner, have filed an application with the
United City of Yorkville, Kendall County, Illinois, requesting annexation pursuant to an annexation agreement of
a tract of property into the City’s municipal boundary. The tract of property is generally located south of U.S.
Route 34, west of McHugh Road. A total of one parcel is proposed to be annexed pursuant to the annexation
agreement: 9290 US Route 34 (Veterans Highway). Coffman Carpets retail store is currently located on the
property and intends to continue operating their business after annexation.
The legal description of the tract of property is as follows:
9290 US Route 34
A parcel of land located in the Northeast Quarter of Section 28, Township 37 North, Range 7 East of the
Third Principal Meridian, Kendall County, Illinois, described as follows:
Beginning at the Northwest corner of Lot 187 as designated upon the plat of Heartland In Yorkville Unit
1 Subdivision, the Plat of which subdivision was recorded February 16, 2001 as Document No.
200100002570 in the Recorder's Office of Kendall County, Illinois; thence North 5 degrees 24 minutes 29
seconds East along the Northerly extension of the West line of said Lot 187, a distance of 7.65 feet to a
the Southeast corner of the premises conveyed by Donald Pilmer and Robert P. Pilmer, co-Trustee's of a
Trust Agreement dated December 20, 1995 known as the Marvin F. Pilmer Trust to the People of the
State of Illinois, Department of Transportation by Trustee's Deed recorded December 23, 2014 as
Document No. 201400018028 in said Recorder's Office; thence Westerly along the Southerly line of said
premises so conveyed, along a circular curve whose radius is 1,477.39 feet and whose center lies to the
North, the long chord of which curve bears North 87 degrees 50 minutes 07 seconds West, a chord
distance of 154.59 feet; thence North 84 degrees 50 minutes 10 seconds West along the Southerly line of
said premises so conveyed, a distance of 41.06 feet to a point in the East line of the premises conveyed by
Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman by Warranty Deed
recorded April 9, 1997 as Document No. 9703295 in said Recorder's Office, said point being the Point of
Beginning for the hereinafter described parcel of land; thence South 5 degrees 53 minutes 54 seconds
West along the East line of said premises conveyed by Daniel Laniosz and Deborah A. Laniosz to David
E. Coffman and Debbie M. Coffman, a distance of 206.29 feet to an angle point in the East of said
premises; thence South 52 degrees 17 minutes 30 seconds West along the Easterly line of said premises
conveyed by Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and Debbie M. Coffman, a
distance of 129.79 feet to the Southeast corner thereof; thence North 84 degrees 50 minutes 10 seconds
West along the Southerly line of said premises, a distance of 11.00 feet to the Southwest corner thereof;
thence North 5 degrees 53 minutes 54 seconds East along the West line of said premises, a distance of
294.61 feet to the Southwest corner of the premises conveyed by David E. Coffman and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation by Warranty Deed recorded
April 11, 2002 as Document No. 200200008884 in said Recorder's Office; thence South 84 degrees 50
minutes 10 seconds East along the Southerly line of said premises conveyed by David E. and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation, a distance of 104.99 feet to
the Point of Beginning, containing 26,778 square feet, 0.615 acres, more or less, all being situated in the
County of Kendall and the State of Illinois.
NOTICE IS HEREWITH GIVEN THAT the City Council for the United City of Yorkville will conduct a Public
Hearing for the purpose of considering and hearing testimony as to an ordinance authorizing the execution of an
annexation agreement in regard to the annexation to the City of the above described tract of property on Tuesday,
November 14, 2017 at 7:00p.m. at the United City of Yorkville, City Hall, located at 800 Game Farm Road,
Yorkville, Illinois 60560. An accurate map of the property proposed to be annexed to the City and form of the
proposed annexation agreement are on file in the office of the Community Development Director.
The public hearing may be continued from time to time to dates certain without further notice being published.
All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any
written comments should be addressed to the United City of Yorkville Community Development Department,
City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
1
STATE OF ILLINOIS )
) ss.
COUNTY OF KENDALL )
ANNEXATION AGREEMENT
This Annexation Agreement (hereinafter
(“Agreement”), is made and entered into this
_____ day of __________, 2017, by and between
the United City of Yorkville, a municipal
corporation, hereinafter referred to as “City” and
David and Debbie Coffman hereinafter jointly
referred to as “Owner”.
WITNESSETH:
WHEREAS, the Owner owns fee simple interest to the real property which is legally
described in Exhibit A attached hereto, consisting of approximately .58 acres, more or less (the
“Subject Property”); and,
WHEREAS, it is the desire of the Owner to provide for the annexation of the Subject
Property and to use the Subject Property in accordance with the terms of this Agreement and the
ordinances of the City; and, to provide that when annexed, the Subject Property is to be zoned as
B-3 General Business District; and,
WHEREAS, it is the desire of the Mayor and City Council (the “Corporate Authorities”)
to annex the Subject Property and continue its commercial use, all being pursuant to the terms
and conditions of this Agreement and the ordinances of the City; and,
WHEREAS, Owner and City have or will perform and execute all acts required by law
to effectuate such annexation; and,
WHEREAS, all notices and publications as required by law relating to the zoning of the
Subject Property and the Agreement have been published and given to the persons or entities
entitled thereto, pursuant to the applicable provisions of the Illinois Municipal Code (the
“Municipal Code”); and,
WHEREAS, the Corporate Authorities of the City have duly fixed the time for a public
hearing on this Agreement and pursuant to legal notice have held such hearing thereon all as
required by the provisions of the Municipal Code; and,
2
WHEREAS, the Planning and Zoning Commission of the City and has duly held all
public hearings relating to zoning all as required by the provisions of the City’s Zoning Code and
the Municipal Code (the “Municipal Code”); and,
WHEREAS, the Owner and City agree that upon Annexation to the City of the Subject
Property shall be placed in a B-3 General Business District; and,
WHEREAS, in accordance with the powers granted to the City by the provisions of
Section 11-15.1-1 et seq. of the Municipal Code (65 ILCS 5/11-15.1-1 et seq.), relating to
Annexation Agreements, the parties hereto wish to enter into a binding Agreement with respect
to the future annexation, and zoning of the Subject Property and to provide for various other
matters related directly or indirectly to the annexation and use of the Subject Property during the
term of this Agreement as authorized by the provisions of said statutes.
NOW THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid statutes of
the State of Illinois, the City and the Owner agree as follows:
Section 1. Annexation.
The Owner has filed with the Clerk of the City a duly and properly executed
petition pursuant to, and in accordance with, the provisions of Section 5/7-1-1 et seq. of the
Municipal Code to annex the Subject Property and any adjacent roadways not previously
annexed to the City of Yorkville.
Section 2. Zoning.
A. The City hereby agrees, contemporaneously with annexation, the Subject
Property shall be classified and shall be zoned as B-3 General Business
District.
B. The City and the Owner agree that the Subject Property shall be permitted to
retain in place, the structure now existing on the Subject Property with no
mandated interior or exterior changes or repairs until the Subject Property is
substantially redeveloped or expanded by more than twenty-five percent
(25%).
C. The City and Owner agree that a side-yard set back of nine (9) feet shall be
permitted in lieu of the twenty (20) feet requirement until the Subject Property
is substantially redeveloped, rezoned, or an application for a special use has
been submitted to the City.
D. The City and the Owner agree that the installation of sidewalks will not be
required until the Subject Property is substantially redeveloped or rezoned, or
an application for a special use has been submitted to the City.
3
E. The City and the Owner agree that no additional landscaping or exterior site
lighting shall be required until such time as the Subject Property is
substantially redeveloped, rezoned, or an application for a special use has
been submitted to the City.
F. The City and the Owner agree that the existing sign, 43 ½ square feet in size,
shall be permitted until such time as the Subject Property is substantially
redeveloped, rezoned or an application for a special use has been submitted to
the City.
For purposes of this Annexation Agreement “substantial redevelopment” shall mean any
construction activity that will result in a greater than twenty-five percent (25%) increase to the
existing building square footage or an addition of twelve (12) or more parking spaces.
Section 3. Other Considerations.
A. The City and the Owner of the Subject Property agree that the trailer located at
the west side of the building currently used for storage may remain in place with no interior or
exterior changes, repairs, or renovations for two (2) years from the date of approval of this
Agreement.
B. The City and the Owner agree that the parking lot on the Subject Property need
not be striped until such time as substantial redevelopment of the Subject Property occurs.
Section 4. Real Estate Tax Abatement.
For and in consideration of the annexation of the Subject Property to the City, the City
agrees to abate one hundred percent (100%) of all real estate taxes, levied by the City upon the
Subject Property for a period of five (5) calendar years commencing 2018 through and including
2022 and seventy-five percent (75%) of all real estate taxes levied by the City against the Subject
Property for an additional period of five (5) calendar years commencing 2023 to and including
2027. The City shall approve an ordinance in the form attached hereto as Exhibit B abating said
real estate for the years and for the percentages stated above and file said ordinance with the
Clerk of Kendall County, Illinois.
Section 54. Binding Effect and Term.
This Annexation Agreement shall be binding upon and inure to the benefit of the parties
hereto, their successors and assigns including, but not limited to, successor owners of record,
successor developers, lessees and successor lessees, and upon any successor municipal authority
of the City and the successor municipalities for a period of twenty (20) years from the later of the
date of execution hereof and the date of adoption of the ordinances pursuant hereto.
4
Section 65. Notices and Remedies.
Upon a breach of this Agreement, the parties hereto agree that the venue shall be the
Circuit Court of Kendall County. It is further understood by the parties hereto that upon breach
of this Agreement the non-defaulting party may exercise any remedy available at law or equity.
Before any failure of any part of this Agreement to perform its obligations under this
Agreement shall be deemed to be a breach of this Agreement, the party claiming such failure
shall notify, in writing, by certified mail/return receipt requested, the party alleged to have failed
to perform, state the obligation allegedly not performed and the performance demanded.
Notice shall be provided at the following addresses:
To the City: United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Attn: City Administrator
With a copy to: Kathleen Field Orr
Kathleen Field Orr & Associates
53 West Jackson Blvd., Suite 964
Chicago, Illinois 60604
To the Owner: Dave and Debbie Coffman
9290 U.S. Route 34
Yorkville, Illinois 60560
Section 76. Agreement to Prevail over Ordinances.
In the event of any conflict between this Agreement and any ordinances of the City in
force at the time of execution of this Agreement or enacted during the pendency of this
Agreement, the provisions of this Agreement shall prevail to the of any such conflict or
inconsistency.
Section 87. Provisions.
If any provision of this Agreement or its application to any person, entity, or property is
held invalid, such provision shall be deemed to be excised here from and the invalidity thereof
shall not affect the application or validity of any other terms, conditions and provisions of this
Agreement and, to that end, any terms, conditions and provisions of this Agreement are declared
to be severable.
5
IN WITNESS WHEREOF, the parties hereto have caused this Fourth Amendment to be
executed by their duly authorized officers on the above date at Yorkville, Illinois.
United City of Yorkville, an Illinois
municipal corporation
By: __________________________________
Mayor
Attest:
_________________________________
City Clerk
David Coffman
By: __________________________________
Owner
Debbie Coffman
By: __________________________________
Owner
1
STATE OF ILLINOIS )
) ss.
COUNTY OF KENDALL )
ANNEXATION AGREEMENT
This Annexation Agreement (hereinafter
(“Agreement”), is made and entered into this
_____ day of __________, 2017, by and between
the United City of Yorkville, a municipal
corporation, hereinafter referred to as “City” and
David and Debbie Coffman hereinafter jointly
referred to as “Owner”.
WITNESSETH:
WHEREAS, the Owner owns fee simple interest to the real property which is legally
described in Exhibit A attached hereto, consisting of approximately .58 acres, more or less (the
“Subject Property”); and,
WHEREAS, it is the desire of the Owner to provide for the annexation of the Subject
Property and to use the Subject Property in accordance with the terms of this Agreement and the
ordinances of the City; and, to provide that when annexed, the Subject Property is to be zoned as
B-3 General Business District; and,
WHEREAS, it is the desire of the Mayor and City Council (the “Corporate Authorities”)
to annex the Subject Property and continue its commercial use, all being pursuant to the terms
and conditions of this Agreement and the ordinances of the City; and,
WHEREAS, Owner and City have or will perform and execute all acts required by law
to effectuate such annexation; and,
WHEREAS, all notices and publications as required by law relating to the zoning of the
Subject Property and the Agreement have been published and given to the persons or entities
entitled thereto, pursuant to the applicable provisions of the Illinois Municipal Code (the
“Municipal Code”); and,
WHEREAS, the Corporate Authorities of the City have duly fixed the time for a public
hearing on this Agreement and pursuant to legal notice have held such hearing thereon all as
required by the provisions of the Municipal Code; and,
2
WHEREAS, the Planning and Zoning Commission of the City and has duly held all
public hearings relating to zoning all as required by the provisions of the City’s Zoning Code and
the Municipal Code (the “Municipal Code”); and,
WHEREAS, the Owner and City agree that upon Annexation to the City of the Subject
Property shall be placed in a B-3 General Business District; and,
WHEREAS, in accordance with the powers granted to the City by the provisions of
Section 11-15.1-1 et seq. of the Municipal Code (65 ILCS 5/11-15.1-1 et seq.), relating to
Annexation Agreements, the parties hereto wish to enter into a binding Agreement with respect
to the future annexation, and zoning of the Subject Property and to provide for various other
matters related directly or indirectly to the annexation and use of the Subject Property during the
term of this Agreement as authorized by the provisions of said statutes.
NOW THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid statutes of
the State of Illinois, the City and the Owner agree as follows:
Section 1. Annexation.
The Owner has filed with the Clerk of the City a duly and properly executed
petition pursuant to, and in accordance with, the provisions of Section 5/7-1-1 et seq. of the
Municipal Code to annex the Subject Property and any adjacent roadways not previously
annexed to the City of Yorkville.
Section 2. Zoning.
A. The City hereby agrees, contemporaneously with annexation, the Subject
Property shall be classified and shall be zoned as B-3 General Business
District.
B. The City and the Owner agree that the Subject Property shall be permitted to
retain in place, the structure now existing on the Subject Property with no
mandated interior or exterior changes or repairs until the Subject Property is
substantially redeveloped or expanded by more than twenty-five percent
(25%).
C. The City and Owner agree that a side-yard set back of nine (9) feet shall be
permitted in lieu of the twenty (20) feet requirement until the Subject Property
is substantially redeveloped, rezoned, or an application for a special use has
been submitted to the City.
D. The City and the Owner agree that the installation of sidewalks will not be
required until the Subject Property is substantially redeveloped or rezoned, or
an application for a special use has been submitted to the City.
3
E. The City and the Owner agree that no additional landscaping or exterior site
lighting shall be required until such time as the Subject Property is
substantially redeveloped, rezoned, or an application for a special use has
been submitted to the City.
F. The City and the Owner agree that the existing sign, 43 ½ square feet in size,
shall be permitted until such time as the Subject Property is substantially
redeveloped, rezoned or an application for a special use has been submitted to
the City.
For purposes of this Annexation Agreement “substantial redevelopment” shall mean any
construction activity that will result in a greater than twenty-five percent (25%) increase to the
existing building square footage or an addition of twelve (12) or more parking spaces.
Section 3. Other Considerations.
A. The City and the Owner of the Subject Property agree that the trailer located at
the west side of the building currently used for storage may remain in place with no interior or
exterior changes, repairs, or renovations for two (2) years from the date of approval of this
Agreement.
B. The City and the Owner agree that the parking lot on the Subject Property need
not be striped until such time as substantial redevelopment of the Subject Property occurs.
Section 4. Binding Effect and Term.
This Annexation Agreement shall be binding upon and inure to the benefit of the parties
hereto, their successors and assigns including, but not limited to, successor owners of record,
successor developers, lessees and successor lessees, and upon any successor municipal authority
of the City and the successor municipalities for a period of twenty (20) years from the later of the
date of execution hereof and the date of adoption of the ordinances pursuant hereto.
Section 5. Notices and Remedies.
Upon a breach of this Agreement, the parties hereto agree that the venue shall be the
Circuit Court of Kendall County. It is further understood by the parties hereto that upon breach
of this Agreement the non-defaulting party may exercise any remedy available at law or equity.
Before any failure of any part of this Agreement to perform its obligations under this
Agreement shall be deemed to be a breach of this Agreement, the party claiming such failure
shall notify, in writing, by certified mail/return receipt requested, the party alleged to have failed
to perform, state the obligation allegedly not performed and the performance demanded.
4
Notice shall be provided at the following addresses:
To the City: United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Attn: City Administrator
With a copy to: Kathleen Field Orr
Kathleen Field Orr & Associates
53 West Jackson Blvd., Suite 964
Chicago, Illinois 60604
To the Owner: Dave and Debbie Coffman
9290 U.S. Route 34
Yorkville, Illinois 60560
Section 6. Agreement to Prevail over Ordinances.
In the event of any conflict between this Agreement and any ordinances of the City in
force at the time of execution of this Agreement or enacted during the pendency of this
Agreement, the provisions of this Agreement shall prevail to the of any such conflict or
inconsistency.
Section 7. Provisions.
If any provision of this Agreement or its application to any person, entity, or property is
held invalid, such provision shall be deemed to be excised here from and the invalidity thereof
shall not affect the application or validity of any other terms, conditions and provisions of this
Agreement and, to that end, any terms, conditions and provisions of this Agreement are declared
to be severable.
5
IN WITNESS WHEREOF, the parties hereto have caused this Fourth Amendment to be
executed by their duly authorized officers on the above date at Yorkville, Illinois.
United City of Yorkville, an Illinois
municipal corporation
By: __________________________________
Mayor
Attest:
_________________________________
City Clerk
David Coffman
By: __________________________________
Owner
Debbie Coffman
By: __________________________________
Owner
Ordinance No. 2017-____
Page 1
ORDINANCE NO. 2017-__________
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, ANNEXING
CERTAIN TERRITORY LOCATED AT 9290 ROUTE 34
TO THE UNITED CITY OF YORKVILLE
(COFFMAN CARPET)
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non-home rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, a duly executed PETITION FOR ANNEXATION, signed by David and
Debbie Coffman, the owners of record has been filed with the City, requesting that certain
territory legally described hereinafter be annexed to the City; and,
WHEREAS, there are no electors residing within said territory: and,
WHEREAS, the said territory is not within the corporate limits of any municipality, but
is contiguous to the City; and,
WHEREAS, legal notices regarding the intention of the City to annex said territory have
been sent to all public bodies required to receive such notice by state statute; and,
WHEREAS, the legal owners of record of said territory and the City have entered into a
valid and binding annexation agreement relating to such territory; and,
WHEREAS, all petitions, documents and other necessary legal requirements are in full
compliance with the terms of the annexation agreement and with the statutes of the State of
Illinois, specifically Section 7-1-8 of the Illinois Municipal Code; and,
WHEREAS, it is in the best interests of the City that said territory be annexed.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the legal description and property index number of the territory to be
Ordinance No. 2017-____
Page 2
annexed are:
9290 US Route 34
A parcel of land located in the Northeast Quarter of Section 28, Township 37 North,
Range 7 East of the Third Principal Meridian, Kendall County, Illinois, described as
follows:
Beginning at the Northwest corner of Lot 187 as designated upon the plat of Heartland In
Yorkville Unit 1 Subdivision, the Plat of which subdivision was recorded February 16,
2001 as Document No. 200100002570 in the Recorder's Office of Kendall County,
Illinois; thence North 5 degrees 24 minutes 29 seconds East along the Northerly
extension of the West line of said Lot 187, a distance of 7.65 feet to a the Southeast
corner of the premises conveyed by Donald Pilmer and Robert P. Pilmer, co-Trustee's of
a Trust Agreement dated December 20, 1995 known as the Marvin F. Pilmer Trust to the
People of the State of Illinois, Department of Transportation by Trustee's Deed recorded
December 23, 2014 as Document No. 201400018028 in said Recorder's Office; thence
Westerly along the Southerly line of said premises so conveyed, along a circular curve
whose radius is 1,477.39 feet and whose center lies to the North, the long chord of which
curve bears North 87 degrees 50 minutes 07 seconds West, a chord distance of 154.59
feet; thence North 84 degrees 50 minutes 10 seconds West along the Southerly line of
said premises so conveyed, a distance of 41.06 feet to a point in the East line of the
premises conveyed by Daniel Laniosz and Deborah A. Laniosz to David E. Coffman and
Debbie M. Coffman by Warranty Deed recorded April 9, 1997 as Document No. 9703295
in said Recorder's Office, said point being the Point of Beginning for the hereinafter
described parcel of land; thence South 5 degrees 53 minutes 54 seconds West along the
East line of said premises conveyed by Daniel Laniosz and Deborah A. Laniosz to David
E. Coffman and Debbie M. Coffman, a distance of 206.29 feet to an angle point in the
East of said premises; thence South 52 degrees 17 minutes 30 seconds West along the
Easterly line of said premises conveyed by Daniel Laniosz and Deborah A. Laniosz to
David E. Coffman and Debbie M. Coffman, a distance of 129.79 feet to the Southeast
corner thereof; thence North 84 degrees 50 minutes 10 seconds West along the Southerly
line of said premises, a distance of 11.00 feet to the Southwest corner thereof; thence
North 5 degrees 53 minutes 54 seconds East along the West line of said premises, a
distance of 294.61 feet to the Southwest corner of the premises conveyed by David E.
Coffman and Debbie M. Coffman to the People of the State of Illinois, Department of
Transportation by Warranty Deed recorded April 11, 2002 as Document No.
200200008884 in said Recorder's Office; thence South 84 degrees 50 minutes 10 seconds
East along the Southerly line of said premises conveyed by David E. and Debbie M.
Coffman to the People of the State of Illinois, Department of Transportation, a distance
of 104.99 feet to the Point of Beginning, containing 26,778 square feet, 0.615 acres, more
or less, all being situated in the County of Kendall and the State of Illinois.
Property Index Number: 02-28-252-009
Section 2: That the territory described in Section 1 above is hereby annexed to the
Ordinance No. 2017-____
Page 3
United City of Yorkville, Illinois.
Section 3: That the City Clerk is hereby directed within 90 days from the effective date
of this ordinance to record or cause to be recorded with the Office of the Kendall County
Recorder and to file with the Kendall County Clerk a certified copy of this Ordinance, together
with the Plat of Annexation appended to this Ordinance.
Section 4: That this Ordinance shall be in full force and effect from and after its passage,
approval, and publication in the manner provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of _______________ 2017.
______________________________
MAYOR
Ordinance No. 2017-____
Page 1
ORDINANCE NO. 2017-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS,
AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT FOR THE
PROPERTY AT 9290 ROUTE 34
(Coffman Carpet)
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, David and Debbie Coffman are the owners (the “Owner”), and desires to
enter into an Annexation Agreement (the “Agreement”), regarding property owned by the Owner
which is approximately .58 acres legally described and identified in the attached Petition for
Annexation (the “Subject Property”); and,
WHEREAS, the Subject Property is contiguous with the existing corporate limits of the
City and is not within the boundary of any other city; and,
WHEREAS, a public hearing was conducted by the Mayor and City Council (the
“Corporate Authorities”) on the annexation agreement on December 12, 2017, and all notices
required by law have been given by the City and Owner; and,
WHEREAS, the statutory procedures provided in Section 11-15.1-1 of the Illinois
Municipal Code for the execution of the annexation agreement have been fully complied with;
and,
WHEREAS, the Corporate Authorities have concluded that the approval and execution
of the proposed Annexation Agreement, attached hereto, is in the best interests of the health,
safety, and welfare of the City.
Ordinance No. 2017-____
Page 2
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: The above recitals are incorporated and made a part of this Ordinance.
Section 2: The Annexation Agreement attached hereto and made a part hereof by
reference as Exhibit A, be and is hereby approved and the Mayor and City Clerk are hereby
authorized and directed to execute and deliver said Agreement.
Section 3: This Ordinance shall be in full force and effect upon its passage, approval,
and publication in pamphlet form as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of _______, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _______________ 2017.
______________________________
MAYOR
Ordinance No. 2017-____
Page 1
Ordinance No. 2017-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING THE REZONING TO B-3 GENERAL BUSINESS DISTRICT
FOR THE PROPERTY LOCATED AT 9290 US ROUTE 34
(Coffman Carpet)
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, David E. Coffman and Debbie M. Coffman are the Owners (the “Owners”)
of real property located at 9290 US Route 34, and identified by Parcel Number 02-28-252-009,
Yorkville, Illinois, (the “Subject Property”) legally described on Exhibit A attached hereto and
made a part hereof by reference, and are seeking rezoning of the Subject Property to B-3 General
Business District; and,
WHEREAS, the Planning Commission convened and held a public hearing on the 8th
day of November, 2017, to consider the rezoning after publication of notice and notice to
property Owners within five hundred (500) feet of the Subject Property; and,
WHEREAS, the Planning Commission reviewed the standards set forth in Section 10-
14-7B5 and made findings of fact and recommendation to the Corporate Authorities for approval
of the rezoning; and,
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The above recitals are incorporated herein and made a part of this Ordinance.
Section 2. That the Corporate Authorities hereby approve the rezoning of the Subject
Property, legally described on Exhibit A, from the R-1 One Family Residence District to the B-3
General Business District.
Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Ordinance No. 2017-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois,
this ____ day of __________________, A.D. 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this _____ day of __________________, A.D. 2017.
____________________________________
MAYOR
Attest:
______________________________
CITY CLERK