The URL can be used to link to this page

Public Works Packet 2017 12-19-17 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, December 19, 2017 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: November 21, 2017 New Business: 1. PW 2017-85 Snow Operations Report 2. PW 2017-86 2017 Road to Better Roads Program – Change Order No. 1 3. PW 2017-87 2017 Road to Better Roads Program Additional Work – Change Order No. 1 4. PW 2017-88 Center Parkway / Countryside Parkway Resurfacing – Change Order No. 1 5. PW 2017-89 Kennedy Road Resurfacing – Change Order No. 1 6. PW 2017-90 2018 Sanitary Sewer Lining Engineering Agreement 7. PW 2017-91 East Orange Street Water Main Replacement Engineering Agreement 8. PW 2017-92 Bristol Bay Unit 11 – Partial Acceptance 9. PW 2017-93 Water Code Amendment – Section 7-5-4-1 Meter Costs Old Business: 1. ADM 2017-70 Building Conditions Survey Results Additional Business: 2017/2018 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs and Planning” 5 Bart Olson & Eric Dhuse “Vehicle Replacement” 6 Bart Olson & Eric Dhuse “Water Planning” 8 Eric Dhuse & Brad Sanderson “Capital Improvement Plan” 11 Bart Olson & Eric Dhuse “Water Conservation Plan” 15 Eric Dhuse & Brad Sanderson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, December 19, 2017 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. November 21, 2017 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2017-85 Snow Operations Report □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2017-86 2017 Road to Better Roads Program – Change Order No. 1 and Final □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2017-87 2017 Road to Better Roads Program Additional Work – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2017-88 Center Parkway / Countryside Parkway Resurfacing – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2017-89 Kennedy Road Resurfacing – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ -------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2017-90 2018 Sanitary Sewer Lining Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2017-91 East Orange Street Water Main Replacement – Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2017-92 Bristol Bay Unit 11 – Partial Acceptance □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2017-93 Water Code Amendment – Section 7-5-4-1 Meter Costs □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2017-70 Building Condition Survey Results □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – November 21, 2017 Public Works Committee – December 19, 2017 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, November 21, 2017, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Ken Koch Alderman Jackie Milschewski Alderman Seaver Tarulis Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse City Attorney Kathleen Field Orr (6:40-7:10pm) Other Guests: None The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: October 17, 2017 The minutes were approved on a unanimous voice vote. New Business: 1. PW 2017-75 Water Department Reports for July, August and September 2017 Mr. Dhuse reported well #9 was out of service in September, but is now repaired. Well #8 absorbed the volume while #9 was down. A small correction is needed in the August report and this item moves to the consent agenda. 2. PW 2017-76 2017 Sanitary Sewer Lining – Change Order No. 1 Mr. Sanderson reported the project is now complete and this balancing order reduces the cost by $400. This moves to consent agenda. 3. PW 2017-77 West Washington Street Water Main Improvements – Change Order No. 1 This project is also complete and the cost was reduced by $25,000 with this change order. To consent. 4. PW 2017-78 Countryside Water Main and Roadway Improvements – Change Order No. 2 The change order resulted in a reduction of $320,000+ for several items not used in this project which is now complete. To consent agenda. Page 2 of 3 5. PW 2017-79 Kennedy Road Shared Use Path (ITEP) – Authorization No. 3 An extra $5,000 was needed for flaggers required by the railroad for right-of-way work and Mr. Sanderson is recommending approval. A final balancing order is anticipated. He said some punchlist items remain and completion is not expected until mid-2018. Alderman Tarulis asked why trees were not planted to replace the ones removed. Mr. Dhuse said the previous trees were a factor in accidents and also contributed to the bad road conditions there. Autumn Creek also has plans for this area. This moves to consent. 6. PW 2017-80 Fountain Village – Completion of Improvements – Engineering Agreement Mr. Sanderson said the city had an agreement with a bank to obtain funds for completion of improvements. The letter of credit was called in August. A bid package will be drafted and the work will start in April. If the agreement still requires Council approval, it will be placed on the consent agenda. 7. PW 2017-81 Kendall County TAP Grant Application Mr. Olson said the city has applied for this grant for Rt. 47 and part of Kennedy. If the ITEP does not go through for Fox Rd., then the City would apply for TAP through the County to identifiy a corridor for Fox Rd. He said there is no penalty to withdraw from the TAP grant. ITEP results are given in September and the County announces their grants in May. The TAP is $50,000 and ITEP is about $750,000 to 1 million. If the City received an ITEP, a matching funding source would have to be found. This moves to consent. 8. ADM 2017-82 Mill Street Parking Mr. Olson said there are restrictions on both sides of the street. The signs say 'no parking on pavement”. Staff recommends amending the ordinance to say no parking permitted on the pavement or grass”. This moves to the consent agenda. 9. PW 2017-83 Traffic Control Signs – Heustis/Van Emmon Mr. Sanderson said this intersection was evaluated for sight distance concerns, crash data, icy weather conditions, poor lighting, etc. He said it is a collector street and data supports having the stop signs on Heustis. Alderman Milschewski said drivers simply do not stop at the intersection and accidents there were most likely from the weather conditions. After much discussion, she ultimately suggested it remain the same. Mr. Olson said the study results did not support a 4-way stop and said the City could be liable if decisions are made on personal feelings as opposed to the data. Aldermen Tarulis and Koch supported a 4-way stop . Traffic counts show 2,000 vehicles a day on Van Emmon. Alderman Tarulis asked if there are any plans for pedestrian crossings. Ms. Milschewski noted that as the area becomes developed there will be more pedestrians. Chairman Frieders suggested observing the location for two more months and re-evaluate. The committee was undecided on action and will move this to Council for further discussion and input. 10. PW 2017-84 Solid Waste Contract – Food Scraps Update Mr. Olson will give an update when information is received from the hauler. Old Business: 1. ADM 2017-70 Building Conditions Survey Results The city hall and 610 Tower Lane were reviewed. The recommendation is to not maintain the Tower Lane location, but to maintain the city hall for future use. The roof on city hall needs to be replaced Page 3 of 3 which will not be deferred. If there are no life safety issues, no other maintenance will be done at this time. Alderman Koch was concerned that the report does not discuss revenue streams for repairs. Mr. Olson said the scope of the survey did not include funding. The Administration Committee decided to review 2-3 buildings per meeting and these buildings will be discussed at other committees also. Additional buildings will be addressed next month. 2. PW 2014-74 Railroad Quiet Zones Mr. Sanderson reported on follow-up requested from a previous meeting. He said a partial quiet zone requires everything that a full zone requires, thus no cost savings. He said 2 Illinois Railnet crossings could be considered separately, but all others fall outside the required parameters. Regarding the BNSF, improvements would be minimal for quiet zones. Kendall County is researching the Cannonball crossing for a quiet zone. Mr. Dhuse said the number of trains per day changes since BNSF tells Railnet when they can go to Aurora. Overall there are fewer trains now due to less fracking. No further action will be taken at this time. Additional Business: None There was no further business and the meeting was adjourned at 7:08pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2017-85 Snow Removal Update Public Works Committee - December 19, 2017 None, informational only Monthly update of snow removal operations Eric Dhuse Public Works Name Department Summary Monthly report of manpower, resources and time spent snow plowing and salting Background 12/7-12/8/2017 – sprayed brine solution on city streets in anticipation of forecast snow on 12/9. Two employees spent 12 hours each spreading brine. Approximately 5000 gallons of brine were used. 12/9/2017 – 8 large dump trucks and 2 small dump trucks were used to spread salt on all city streets and parking lots. The operation lasted from approximately 7:00 am – 10:00am and there was 100 tons of salt used. Recommendation With only a slight chance of snow on Sunday, we are taking this week to recalibrate our brine and salt equipment now that we have had a chance to use them and get a good base line for reference. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: December 11. 2017 Subject: Monthly snow report Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2017-86 2017 Roads to Better Roads Public Works Committee – December 19, 2017 Consideration of Approval Consideration of Change Order No. 1 and Final Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract value of $607,981.72 for the above referenced project. Construction is now substantially complete. Questions Presented: Should the City approve Change Order No. 1 – MFT, which would decrease the original contract by $111,738.07? Discussion: The Change Order included additions/deletions to the contract quantities to reflect as-built quantities and new pay items for unexpected field conditions (see attached for detail). No additional change orders are anticipated as the project is complete. We anticipate final contract values of $496,243.65 for the original contract. We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for the Change Order. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 19, 2017 Subject: 2017 RTBR Change Order No. 1 – MFT Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2017-87 2017 Roads to Better Roads Public Works Committee – December 19, 2017 Consideration of Approval Consideration of Change Order No. 1 and Final – Additional Work Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and D Construction, Inc. entered into an agreement for Additional Work with a contract value of $454,857.47 for the above referenced project. Construction is now substantially complete. Questions Presented: Should the City approve Change Order No. 1 – Additional Work, which would decrease the original contract by $22,081.07? Discussion: The Change Order included additions/deletions to the contract quantities to reflect as-built quantities and new pay items for unexpected field conditions (see attached for detail). No additional change orders are anticipated as the project is complete. We anticipate final contract values of $432,776.40 for the additional work. We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for the Change Order. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 11, 2017 Subject: 2017 RTBR Change Order No. 1 – Additional Work Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2017-88 Center Parkway / Countryside Parkway Resurfacing Public Works Committee – December 19, 2017 Consideration of Approval Consideration of Change Order No. 1 and Final Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract value of $239,317.66 for the above referenced project. Construction is now substantially complete. Questions Presented: Should the City approve Change Order No. 1 & Final, which would decrease the original contract by $35,395.58? Discussion: The Change Orders included additions/deletions to the contract quantities to reflect as-built quantities and new pay items for unexpected field conditions (see attached for detail for items which exceed a $10,000 change). No additional change orders are anticipated as the project is complete. We anticipate a final contract value of $209,922.08. We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for the Change Order. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 11, 2017 Subject: Center Parkway/Countryside Parkway Resurfacing Change Order No. 1 & Final Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2017-89 Kennedy Road Resurfacing – Change Order No. 1 Public Works Committee – December 19, 2017 Consideration of Approval Consideration of Approval Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Geneva Construction Co. entered into an agreement for a contract value of $388,437.24 for the above referenced project. The intent of this project was to resurface Kennedy Road. Questions Presented: Should the City approve Change Order No. 1 which would decrease the contract amount by $34,884.06. Discussion: Changes are per as-built quantities measured in the field. Please see the attached summary spreadsheet. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 1 in the amount of $34,884.06. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 19, 2017 Subject: Kennedy Road Improvements CHANGE ORDER Order No. 1 Date: December 4, 2017 Agreement Date: May 9, 2017 NAME OF PROJECT: Kennedy Road Improvements OWNER: United City of Yorkville CONTRACTOR: Geneva Construction Co. The following changes are hereby made to the CONTRACT DOCUMENTS: 1) See Attached Change of CONTRACT PRICE: Original CONTRACT PRICE: $388,437.24 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $388,437.24 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $34,884.06 The new CONTRACT PRICE including this CHANGE ORDER will be: $ 353,553.18 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be May 1, 2018 Justification 1-19) Changes per as-built quantities measured in the field. Approvals Required Requested by: Geneva Construction Co. Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville BALANCE CHANGE ORDER NO. 1KENNEDY ROAD IMPROVEMENTSUNITED CITY OF YORKVILLEQUANTITY COST QUANTITY COST1BITUMINOUS MATERIALS (TACK COAT)20774 POUND0.01$ 7786.00 77.86$ 0.00‐$ 2HOT‐MIX ASPHALT SURFACE REMOVAL ‐ BUTT JOINT 889 SQ YD5.00$ 0.00‐$ 159.00 795.00$ 3LEVELING BINDER (HAND METHOD), N50 20 TON97.00$ 0.00‐$ 20.00 1,940.00$ 4LEVELING BINDER (MACHINE METHOD), N50 1769 TON57.00$ 0.00‐$ 330.50 18,838.50$ 5HOT‐MIX ASPHALT SURFACE COURSE, MIX "D", N50 2654 TON57.00$ 5.20 296.40$ 0.00‐$ 6INCIDENTAL HOT MIX ASPHALT SURFACING 115 TON93.00$ 0.00‐$ 46.10 4,287.30$ 7HOT‐MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH 225 SQ YD7.00$ 0.00‐$ 18.00 126.00$ 8CLASS D PATCHES, 4 INCH 2844 SQ YD24.65$ 0.00‐$ 142.40 3,510.16$ 9RESTORATION512 SQ YD11.45$ 0.00‐$ 76.00 870.20$ 10AGGREGATE WEDGE SHOULDER, TYPE B 610 TON25.00$ 0.00‐$ 181.50 4,537.50$ 11THERMOPLASTIC PAVEMENT MARKINGS, LETTERS & SYMBOLS 59 SQ FT4.50$ 146.60 659.70$ 0.00‐$ 12THERMOPLASTIC PAVEMENT MARKINGS, 4" 35205 FOOT0.48$ 0.00‐$ 597.00 286.56$ 13THERMOPLASTIC PAVEMENT MARKINGS, 6" 1389 FOOT0.90$ 0.00‐$ 1056.00 950.40$ 14THERMOPLASTIC PAVEMENT MARKINGS, 12" 150 FOOT2.25$ 332.00 747.00$ 0.00‐$ 15THERMOPLASTIC PAVEMENT MARKINGS, 24" 50 FOOT4.50$ 183.00 823.50$ 0.00‐$ 16RAILROAD PROTECTIVE LIABILITY INSURANCE 1 LSUM4,850.00$ 0.00‐$ 0.00‐$ 17CRACK SEALING200 FOOT3.00$ 0.00‐$ 200.00 600.00$ 18SHORT TERM PAVEMENT MARKING 2100 FOOT0.70$ 0.00‐$ 862.00 603.40$ 19WORK ZONE PAVEMENT MARKING REMOVAL 700 SQ FT0.50$ 0.00‐$ 287.00 143.50$ 2,604.46$ (37,488.52)$ 388,437.24$ ($34,884.06)353,553.18$ DEDUCTIONSITEMSITEM NO.UNITCONTRACT QUANTITYUNIT PRICEADDITIONSAMOUNT OF CURRENT CHANGE ORDER:NEW CONTRACT PRICE:TOTAL ADDITIONS =TOTAL DEDUCTIONS =ORIGINAL CONTRACT PRICE: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2017-90 2018 Sanitary Sewer Lining Engineering Agreement Public Works Committee – December 19, 2017 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an engineering agreement with EEI for design and construction engineering for the 2018 sanitary sewer lining program. Background This item was last discussed by the City Council in October 2017, when the City Council approved an engineering agreement for design and construction engineering work related to the 2018 Road to Better Roads program. As part of that determination, the staff selected various sanitary sewers on the southeast side of the City for lining in 2018 (map included as an exhibit to the agreement). Accordingly, EEI has submitted an engineering agreement for our consideration for the design and construction engineering of the sanitary sewer lining program. The attached contract contains a $9,827 fixed cost for design engineering and $9,379 cost estimate for construction engineering. These amounts are included in the FY 18 sewer fund budget. Recommendation Staff recommends approval of the engineering agreement with EEI for design and construction engineering for the 2018 sanitary sewer lining program. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: December 13, 2017 Subject: 2018 Sanitary Sewer Lining Engineering Agreement 2018 Sanitary Sewer Lining Program United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for sanitary sewer lining (see Exhibit 5 for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $9,827 and Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $9,379. Direct expenses are estimated at $750. The hourly rates for this project are shown in the attached 2017 Standard Schedule of Charges (Exhibit 6). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. 2018 Sanitary Sewer Lining Program United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). 2018 Sanitary Sewer Lining Program United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal 2018 Sanitary Sewer Lining Program United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any 2018 Sanitary Sewer Lining Program United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Professional Engineering Services Exhibit 2: Limitation of Authority, Duties and Responsibilities of the Resident Construction Observer Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: Location Map Exhibit 6: 2017 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2017. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant 1 EXHIBIT 1 SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not refer to Engineering Enterprises, Inc., but shall instead refer to individuals or companies contracted with, to construct or otherwise manage the project described herein. The ENGINEER shall furnish professional design engineering services as follows: 1. The ENGINEER will attend conferences with the OWNER, or other interested parties as may be reasonably necessary. 2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare construction drawings, specifications and contract documents, and prepare a final cost estimate based on final design for the entire system. It is also understood that if subsurface explorations (such as borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of said explorations without additional charge, but the costs incident to such explorations shall be paid for by the OWNER as set out in Section D hereof. 3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed construction contract documents, including Supplemental General Conditions, Contract Change Orders, and partial payment estimates. 4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER, appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 2 5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge them for the reasonable cost of such copies. Upon award of each contract, the ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing the general location of needed construction easements and permanent easements and the land to be acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide those services. In the event the ENGINEER is requested to provide such services, the ENGINEER shall be additionally compensated as set out in Section D hereof. 7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids, and make recommendations for awarding contracts for construction. 8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 3 9. The ENGINEER will complete the final plans, specifications and contract documents and submit for approval of the OWNER, and all State regulatory agencies to meet the project schedule(s) as summarized in Exhibit 4: “Anticipated Project Schedule – 2018 Sanitary Sewer Lining Program” dated December 5, 2017. SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES The ENGINEER shall furnish professional construction engineering services as follows: 1. The ENGINEER will review, for conformance with the design concept, shop and working drawings required by the construction Contract Documents and indicate on the drawings the action taken. Such action shall be taken with reasonable promptness. 2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed by Contractor(s). 4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench marks adjacent to the work as shown in the contract documents. 4 5. The ENGINEER will provide general engineering review of the work of the contractor(s) as construction progresses to ascertain that the contactor is conforming to the design concept. (a) ENGINEER shall have authority, as the OWNER’s representative, to require special inspection of or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with requirements of, and the results certified indicate compliance with, the Contract Documents). (b) During such engineering review, ENGINEER shall have the authority, as the OWNER’s representative, to disapprove of or reject contractor(s)’ work while it is in progress if ENGINEER believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 6. The ENGINEER will provide resident construction observation. Resident construction observation shall consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining that the work is in substantial conformance with the contract documents and with the design intent. Such observation shall not be relied upon by others as acceptance of the work. The ENGINEER’s undertaking hereunder shall not relieve the contractor of contractor’s obligation to perform the work in conformity with the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer of the contractor’s performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the Resident Construction Observer is attached to this Agreement. 5 7. The ENGINEER will cooperate and work closely with representatives of the OWNER. 8. Based on the ENGINEER’s on-site observations as an experienced and qualified design professional, on information provided by the Resident Construction Observer, and upon review of applications for payment with the accompanying data and schedules by the contractor, the ENGINEER: (a) Shall determine the amounts owing to contractor(s) and recommend in writing payments to contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of the ENGINEER’s knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation). (b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to check the quality or quantity of contractor(s)’ work as it is furnished and performed beyond the responsibilities specifically assigned to ENGINEER in the Agreement and the Contract Documents. ENGINEER’s review of contractor(s)’ work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on ENGINEER to make any examination to ascertain how or for what 6 purposes any contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials equipment has passed to OWNER free and clear of any lien, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and contractor that might affect the amount that should be paid. 9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others on a timely basis. 10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility from the OWNER. 11. The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records provided by the contractor during construction and reviewed by the resident construction observer and from the resident construction observer’s construction data. 12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation. 13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct unforeseen project operation difficulties for a period of one year after the date of statement of substantial completion of the facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be at the hourly rates as described in the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017. 7 The ENGINEER will assist the OWNER in performing a review of the project during the 11th month after the date of the certificate of substantial completion. 14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 15. The ENGINEER will provide construction engineering services in accordance with the periods summarized in Exhibit 4: “Anticipated Project Schedule – 2018 Sanitary Sewer Lining Program” dated December 5, 2017. If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D “Changes in Rates of Compensation”, the contract shall be designated on-going consistent with the project schedule. 8 SECTION C – COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for professional design engineering services in the amount of $9,827 (FF) as summarized on Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for 2018 Sanitary Sewer Lining” dated December 5, 2017. (a) The compensation for the professional design engineering services shall be payable as follows: (1) A sum which does not exceed ninety percent (90%) of the total compensation payable under Section C-1 shall be paid in monthly increments for work actually completed and invoiced, for grant administration and for the preparation and submission to the OWNER and/or IEPA of the construction drawings, specifications, cost estimates and contract documents. (2) A sum which, together with the compensation paid pursuant to Section C-1(a)(1) above, equals one hundred percent (100%) of the total compensation due and payable in accord with Section C-1 above, shall be due immediately after the award of construction contract(s) is approved by the corporate authorities. 2. The OWNER shall compensate the ENGINEER for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services on the basis of Hourly Rates (HR) as described on the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017. The estimated values are included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for 2018 Sanitary Sewer Lining” dated December 5, 2017 and are estimated at $ 9,379 Hourly (HR). 9 (a) The compensation for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services shall be payable as follows: (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 3. The OWNER shall compensate the ENGINEER for direct expenses as identified in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the work completed. (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 4. The compensation for any additional engineering services authorized by the OWNER pursuant to Section D shall be payable as follows: (a) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 10 SECTION D – ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER. 1. Site surveys outside of the project limits and other similar special surveys as may be required. 2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended by the ENGINEER. 3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for litigation, such as condemnation. 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environmental impact assessments or environmental impact statements. 8. Making drawings from field measurements of existing facilities when required for planning additions or alterations thereto. 9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, complexity, schedule or character of construction. 11 10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are due to cases beyond the control of the ENGINEER. 11. Preparation of design documents for alternate bids where major changes require additional documents. 12. Preparation of detailed renderings, exhibits or scale models for the Project. 13. Providing special analysis of the OWNER’s needs such as owning and operating analysis, plan for operation and maintenance, OWNER’s special operating drawings or charts, and any other similar analysis. 14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and labor, and material audits or inventories by the OWNER. 15. Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the contractor, and/or (3) the contractor’s default on the Construction Contract due to delinquency or insolvency. 16. Providing design services relating to future facilities, systems and equipment which are not intended to be constructed or operated as a part of the Project. 17. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Section E – SPECIAL PROVISIONS – Owner’s Responsibilities. Payment for the services specified in this Section E shall be as agreed in writing between the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, once each month, for compensation for services performed hereunder during such period, 12 the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. Payment for services noted in D shall be at Actual Cost (AC), Fixed Fee (FF) or Hourly (HR). SECTION E - SPECIAL PROVISIONS 1. OWNER’S RESPONSIBILITIES (a) Provide to the ENGINEER all criteria, design and construction standards and full information as to the OWNER’s requirements for the Project. (b) Designate a person authorized to act as the OWNER’s representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER’s policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER’s services. (c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having jurisdiction over this Project, or as recommended by the ENGINEER. (d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary for the Project, legal review of the construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the contractor. 13 (e) Furnish above services at the OWNER’s expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement and in accordance with the Project timetable. (f) Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER’s services under this Agreement. (g) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER’s performance of services under this Agreement. (h) Protect and preserve all survey stakes and markers placed at the project site prior to the assumption of this responsibility by the contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 3. The ENGINEER has not been retained or compensated to provide design services relating to the contractor’s safety precautions or to means, methods, techniques, sequences, or procedures required by the contractor to perform his work but not relating to the final or completed structure. Omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The ENGINEER intends to render his services under this Agreement in accordance with generally accepted professional practices for the intended use of the Project. 14 5. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s) methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as an experienced and qualified professional engineer, familiar with the construction industry. The ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase OWNER wishes greater assurance as to project or construction costs he shall employ an independent cost-estimator. 6. Access to Records: (a) The ENGINEER agrees to include subsections E-6(b) through E-6(e) below in all contracts and all subcontracts directly related to project services which are in excess of $25,000. (b) The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of Agency loan work under this Agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards (666 Fifth Avenue, New York, New York 10019; June 1, 1987). The Agency or any of its duly authorized representatives shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide facilities for such access and inspection. (c) Audits conducted pursuant to this provision shall be in accordance with generally accepted auditing standards. 15 (d) The ENGINEER agrees to the disclosure of all information and reports resulting from access to records pursuant to subsection E-6(b) above, to the Agency. Where the audit concerns the ENGINEER, the auditing agency shall afford the ENGINEER an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. (e) Records under subsection E-6(b) above shall be maintained and made available during performance on Agency loan work under this agreement and until three years from date of final Agency loan audit for the project. In addition, those records which relate to any “dispute” appeal under an Agency loan agreement, or litigation, or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 8. Covenant Against Contingent Fees - The loan recipient warrants that no person or agency has been employed or retained to solicit or secure a PWSLP loan upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Agency shall have the right to annul the loan or to deduct from the loan or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 16 9. Certification Regarding Debarment – The ENGINEER certifies that the services of anyone that has been debarred or suspended under Federal Executive Order 12549 has not, and will not, be used for work under this Agreement. 10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the Clean Water Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair share percentages are 5% for MBEs and 12% for WBEs. 11. The ENGINEER shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 17 EXHIBIT 2 THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS: 1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site construction review of the contractor’s work, shall communicate only with the ENGINEER and the contractor (or contractor’s), and shall communicate with subcontractors only through the contractor or his authorized superintendent. The OWNER shall communicate with the Resident Construction Observer only through the ENGINEER. 2. The Resident Construction Observer shall review and inspect on-site construction activities of the contractor relating to portions of the Project designed and specified by the Engineer as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Construction Observer’s duties is any review of the contractor’s safety precautions, or the means, methods, sequences, or procedures required for the contractor to perform the work but not relating to the final or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows: (a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by contractor and consult with ENGINEER concerning their acceptability. 18 (b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and other job conferences as required in consultation with ENGINEER and notify those expected to attend in advance. Attend meetings and maintain and circulate copies of minutes thereof. (c) Liaison: (1) Serve as ENGINEER’s liaison with contractor, working principally through contractor’s superintendent and assist him in understanding the intent of the Contract Documents. (2) Assist ENGINEER in serving as OWNER’s liaison with contractor when contractor’s operations affect OWNER’s on-site operations. (3) As requested by ENGINEER, assist in obtaining from OWNER additional details or information, when required at the job site for proper erection of the work. (d) Shop Drawings and Samples: (2) Receive and record date of receipt of Shop Drawings and samples. (3) Receive samples which are furnished at the site by contractor, and notify ENGINEER of their availability for examination. (3) Advise ENGINEER and contractor or its superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. 19 (e) Review of Work, Rejection of Defective Work, Inspections and Tests: (1) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. (2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, test or approval required to be made or has been damaged prior to final payment; and advise ENGINEER when he believes work should be corrected or rejected or should be uncovered for inspection, or requires special testing, inspection or approval. (3) Verify that tests, equipment and systems start-ups, and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the required personnel, and that contractor maintains adequate records thereof; observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. (4) Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the outcome of these inspections and report to ENGINEER. (f) Interpretation of Contract Documents: Transmit to contractor ENGINEER’s clarifications and interpretations of the Contract Documents. 20 (g) Modifications: Consider and evaluate contractor’s suggestions for modifications in Drawings or Specifications and report them with recommendations to ENGINEER. (h) Records: (1) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples submissions, reproductions of original Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Contract, ENGINEER’s clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. (2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily activities, decisions, observations in general and specific observations in more detail as in the case of observing test procedures. Send copies to ENGINEER. (4) Record names, addresses and telephone numbers of all contractor’s, subcontractors and major suppliers of materials and equipment. (i) Reports: (1) Furnish ENGINEER periodic reports as required of progress of the work and contractor’s compliance with the approved progress schedule and schedule of Shop Drawing submissions. 21 (2) Consult with ENGINEER in advance of schedule major tests, inspections or start of important phases of the work. (3) Report immediately to ENGINEER upon the occurrence of any accident. (j) Payment Requisitions: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. (k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by contractor are applicable to the items actually installed; and deliver this material to ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work. (l) Completion: (1) Before ENGINEER issues a Statement of Substantial Completion, submit to contractor a list of observed items requiring completion or correction. (2) Conduct final review in the company of ENGINEER, OWNER and contractor and prepare a final list of items to be completed or corrected. (3) Verify that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT GIS HOUR PERITEMCHARGE MANAGERENGINEER II ENGINEERMANAGER SURVEYOR II TECHNICIAN MANAGER TECHNICIAN TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $191 $185 $155 $133 $168 $155 $145 $145 $121 $67 $80FINAL ENGINEERING2.1 Project Management and Administration1 6 4 11 1,833$ 2.2 Project Meetings2 2 - 4 752$ 2.3 Bid Package, Specifications and Estimates4 24 20 48 5,272$ 2.4 Bidding and Contracting1 3 8 2 14 1,970$ Final Engineering Subtotal:4 15 - 36 - - - - - 20 2 77 9,827$ CONSTRUCTION ENGINEERING3.1 Contract Administration1 8 6 15 2,469$ 3.2 Construction Layout and Record Drawings1 1 185$ 3.3 Observation and Documentation4 45 49 6,725$ Construction Engineering Subtotal:1 13 - 51 - - - - - - 65 9,379$ PROJECT TOTAL:5 28 - 87 - - - - - 20 2 142 19,206 Printing =250$ 17,706$ Mileage =500$ -$ Material Testing = -$ 1,340$ -$ 160$ DIRECT EXPENSES =750$ 19,206$ 19,956$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1744-P 2018 Sanitary Sewer Lining\PSA\[3. Exhibit 3 - Level of Effort.xlsx]Fee SummaryTOTAL EXPENSES = ENGINEERING SURVEYINGEngineering Expenses = DIRECT EXPENSESLABOR SUMMARYEnvironmental Assessment =DRAFTINGPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = December 5, 2017ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FOREXHIBIT 32018 SANITARY SEWER LINING PROGRAMUnited City of Yorkville, IL WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:1234123412341234123412341234123412341234FINAL DESIGN ENGINEERING2.1 Project Management and Administration2.2 Project Meetings2.3 Bid Package, Specifications and Estimates2.4 Bidding and ContractingCONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1744-P 2018 Sanitary Sewer Lining\PSA\[4. Exhibit 4 - Schedule.xls]ScheduleProject Management & QC/QAPermittingMeeting(s)Bidding and ContractingDesignConstructionAugust2017DecemberSeptemberMayJuneMarchJulyLegendEXHIBIT 4ANTICIPATED PROJECT SCHEDULE2018 SANITARY SEWER LINING PROGRAMUNITED CITY OF YORKVILLE, ILDecember 5, 2017January FebruaryApril2018 !. !. !.!. !. !. !.!.!.!. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!.!.!. !. !. !. !. !. !.!.!. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !.!. !. !.!. !.!. !. !. !. !.!.!.!.!. !.!. !. !. !. !.!. !. !. !.!. !. !. !. !. !. !.!. !.!. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !.!. !. !.!. !. !. !.!. !. !.!. !.!. !.!. !. !.!. !.!. !. !.!.!. !. !. !.!. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!.!. !. !.!.S Bridge StMill StB e nj a mi n S tState StS Main StDeer StSchoolhouse RdHeustis StE Fox St W Fox St B e a v e r S t E Van Emmon St E Orange St Adrian StW Ridge St Morgan StW Madison St C olo n ial P kw y Badger StGa r d en S t E Washington St Wolf St Illini DrAdams StW Hydraulic Ave Eliza bet h St W Van Emmon St W Orange St Wooden Bridge Dr W Washington St Blaine St Olsen St Walter St Crooked Creek DrW Dolph St E Hydraulic Ave E Ridge St Garden CirW o o d S a g eAveDydyna CtBell StT o m asi k Ct W Beecher St W Hydraulic Ave Morgan StEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 SANITARY LINING LOCATION MAP www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: October 2017 YO1744 YO1744_2018 Proposed.MXD H:\GIS\PUBLIC\YORKVILLE\2017\ MJT NO.REVISIONS ³United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350www.yorkville.il.us 0600300 Feet Legend 2018 LINING SANITARY SEWER !.SANITARY MANHOLES S2-22A S2-22 S2-21 S2-20 S2-19 S2-60 S3-20A S2-61 S3-20 S3-8 S3-9 S3-10 S1-28 S 1 -2 7 S1-29 S1-63 S2-59 S2-59B S2-9 S2-10 S2-12A S2-12BS2-13 S2-15 S2-15A S2-15D S2-16 !. !. !. !. !. !.!. !. !. E Fox StBell StS Bridge StS2-15 S2-15A S2-15D S2-16 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2017-91 East Orange Street Water Main Replacement – Engineering Agreement Public Works Committee – December 19, 2017 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an engineering agreement with EEI for design engineering related to the East Orange St water main replacement project. Background This item was last discussed by the City Council in October 2017, when the City Council approved an engineering agreement for design and construction engineering work related to the 2018 Road to Better Roads program. As part of that determination, the City Council selected the East Orange St water main project to be funded out of the water fund’s 2018 RTBR budget. Accordingly, EEI has submitted an engineering agreement for our consideration for the design of the project. The attached contract contains a $43,000 fixed cost for design engineering only. This amount is included in the FY 18 budget. This contract does not contain a construction engineering component, which would come forward at a later date depending on the decisions made by the City Council on the project after the design is completed. The City Council has $250,000 budgeted for water main work in 2018, but the Orange St water main project could easily reach $800,000 for a full replacement. The idea behind the design-only engineering contract would be to dive into the details of the area to make better decisions about which section to do first and how large that section will be, and then to proceed with a construction engineering contract for that part. Recommendation Staff recommends approval of the engineering agreement with EEI for design engineering related to the East Orange St water main replacement project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: December 13, 2017 Subject: East Orange Street Water Main Replacement Project Engineering Agreement East Orange Street Water Main Replacement United City of Yorkville, Kendall County, IL Professional Services Agreement - Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design engineering will be provided for approximately 1,650 linear feet of 8-inch water main improvements on East Orange Street (see Exhibit 5 for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $43,000. Direct expenses are estimated at $750. The hourly rates for this project are shown in the attached 2017 Standard Schedule of Charges (Exhibit 6). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. East Orange Street Water Main Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). East Orange Street Water Main Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal East Orange Street Water Main Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any East Orange Street Water Main Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Professional Engineering Services Exhibit 2: Limitation of Authority, Duties and Responsibilities of the Resident Construction Observer Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: Location Map Exhibit 6: 2017 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2017. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant 1 EXHIBIT 1 SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not refer to Engineering Enterprises, Inc., but shall instead refer to individuals or companies contracted with, to construct or otherwise manage the project described herein. The ENGINEER shall furnish professional design engineering services as follows: 1. The ENGINEER will attend conferences with the OWNER, or other interested parties as may be reasonably necessary. 2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare construction drawings, specifications and contract documents, and prepare a final cost estimate based on final design for the entire system. It is also understood that if subsurface explorations (such as borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of said explorations without additional charge, but the costs incident to such explorations shall be paid for by the OWNER as set out in Section D hereof. 3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed construction contract documents, including Supplemental General Conditions, Contract Change Orders, and partial payment estimates. 4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER, appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 2 5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge them for the reasonable cost of such copies. Upon award of each contract, the ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing the general location of needed construction easements and permanent easements and the land to be acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide those services. In the event the ENGINEER is requested to provide such services, the ENGINEER shall be additionally compensated as set out in Section D hereof. 7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids, and make recommendations for awarding contracts for construction. 8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 3 9. The ENGINEER will complete the final plans, specifications and contract documents and submit for approval of the OWNER, and all State regulatory agencies to meet the project schedule(s) as summarized in Exhibit 4: “Anticipated Project Schedule – East Orange Street Water Main Replacement” dated December 7, 2017. SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES The ENGINEER shall furnish professional construction engineering services as follows: 1. The ENGINEER will review, for conformance with the design concept, shop and working drawings required by the construction Contract Documents and indicate on the drawings the action taken. Such action shall be taken with reasonable promptness. 2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed by Contractor(s). 4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench marks adjacent to the work as shown in the contract documents. 4 5. The ENGINEER will provide general engineering review of the work of the contractor(s) as construction progresses to ascertain that the contactor is conforming to the design concept. (a) ENGINEER shall have authority, as the OWNER’s representative, to require special inspection of or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with requirements of, and the results certified indicate compliance with, the Contract Documents). (b) During such engineering review, ENGINEER shall have the authority, as the OWNER’s representative, to disapprove of or reject contractor(s)’ work while it is in progress if ENGINEER believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 6. The ENGINEER will provide resident construction observation. Resident construction observation shall consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining that the work is in substantial conformance with the contract documents and with the design intent. Such observation shall not be relied upon by others as acceptance of the work. The ENGINEER’s undertaking hereunder shall not relieve the contractor of contractor’s obligation to perform the work in conformity with the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer of the contractor’s performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the Resident Construction Observer is attached to this Agreement. 5 7. The ENGINEER will cooperate and work closely with representatives of the OWNER. 8. Based on the ENGINEER’s on-site observations as an experienced and qualified design professional, on information provided by the Resident Construction Observer, and upon review of applications for payment with the accompanying data and schedules by the contractor, the ENGINEER: (a) Shall determine the amounts owing to contractor(s) and recommend in writing payments to contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of the ENGINEER’s knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation). (b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to check the quality or quantity of contractor(s)’ work as it is furnished and performed beyond the responsibilities specifically assigned to ENGINEER in the Agreement and the Contract Documents. ENGINEER’s review of contractor(s)’ work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on ENGINEER to make any examination to ascertain how or for what 6 purposes any contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials equipment has passed to OWNER free and clear of any lien, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and contractor that might affect the amount that should be paid. 9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others on a timely basis. 10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility from the OWNER. 11. The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records provided by the contractor during construction and reviewed by the resident construction observer and from the resident construction observer’s construction data. 12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation. 13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct unforeseen project operation difficulties for a period of one year after the date of statement of substantial completion of the facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be at the hourly rates as described in the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017. 7 The ENGINEER will assist the OWNER in performing a review of the project during the 11th month after the date of the certificate of substantial completion. 14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 15. The ENGINEER will provide construction engineering services in accordance with the periods summarized in Exhibit 4: “Anticipated Project Schedule – East Orange Street Water Main Replacement” dated December 7, 2017. If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D “Changes in Rates of Compensation”, the contract shall be designated on-going consistent with the project schedule. 8 SECTION C – COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for professional design engineering services in the amount of $43,000 Fixed Fee as summarized on Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for East Orange Street Water Main Replacement” dated December 7, 2017. (a) The compensation for the professional design engineering services shall be payable as follows: (1) A sum which does not exceed ninety percent (90%) of the total compensation payable under Section C-1 shall be paid in monthly increments for work actually completed and invoiced, for grant administration and for the preparation and submission to the OWNER and/or IEPA of the construction drawings, specifications, cost estimates and contract documents. (2) A sum which, together with the compensation paid pursuant to Section C-1(a)(1) above, equals one hundred percent (100%) of the total compensation due and payable in accord with Section C-1 above, shall be due immediately after the award of construction contract(s) is approved by the corporate authorities. 2. The OWNER shall compensate the ENGINEER for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services on the basis of Hourly Rates (HR) as described on the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017. The estimated values are included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for East Orange Street Water Main 9 Replacement” dated December 7, 2017 and are estimated at $XXXX Hourly (HR). (a) The compensation for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services shall be payable as follows: (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 3. The OWNER shall compensate the ENGINEER for direct expenses as identified in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the work completed. (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 4. The compensation for any additional engineering services authorized by the OWNER pursuant to Section D shall be payable as follows: (a) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 10 SECTION D – ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER. 1. Site surveys outside of the project limits and other similar special surveys as may be required. 2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended by the ENGINEER. 3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for litigation, such as condemnation. 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environmental impact assessments or environmental impact statements. 8. Making drawings from field measurements of existing facilities when required for planning additions or alterations thereto. 9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, complexity, schedule or character of construction. 11 10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are due to cases beyond the control of the ENGINEER. 11. Preparation of design documents for alternate bids where major changes require additional documents. 12. Preparation of detailed renderings, exhibits or scale models for the Project. 13. Providing special analysis of the OWNER’s needs such as owning and operating analysis, plan for operation and maintenance, OWNER’s special operating drawings or charts, and any other similar analysis. 14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and labor, and material audits or inventories by the OWNER. 15. Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the contractor, and/or (3) the contractor’s default on the Construction Contract due to delinquency or insolvency. 16. Providing design services relating to future facilities, systems and equipment which are not intended to be constructed or operated as a part of the Project. 17. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Section E – SPECIAL PROVISIONS – Owner’s Responsibilities. Payment for the services specified in this Section E shall be as agreed in writing between the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, once each month, for compensation for services performed hereunder during such period, 12 the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. Payment for services noted in D shall be at Actual Cost (AC), Fixed Fee (FF) or Hourly (HR). SECTION E - SPECIAL PROVISIONS 1. OWNER’S RESPONSIBILITIES (a) Provide to the ENGINEER all criteria, design and construction standards and full information as to the OWNER’s requirements for the Project. (b) Designate a person authorized to act as the OWNER’s representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER’s policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER’s services. (c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having jurisdiction over this Project, or as recommended by the ENGINEER. (d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary for the Project, legal review of the construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the contractor. 13 (e) Furnish above services at the OWNER’s expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement and in accordance with the Project timetable. (f) Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER’s services under this Agreement. (g) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER’s performance of services under this Agreement. (h) Protect and preserve all survey stakes and markers placed at the project site prior to the assumption of this responsibility by the contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 3. The ENGINEER has not been retained or compensated to provide design services relating to the contractor’s safety precautions or to means, methods, techniques, sequences, or procedures required by the contractor to perform his work but not relating to the final or completed structure. Omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The ENGINEER intends to render his services under this Agreement in accordance with generally accepted professional practices for the intended use of the Project. 14 5. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s) methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as an experienced and qualified professional engineer, familiar with the construction industry. The ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase OWNER wishes greater assurance as to project or construction costs he shall employ an independent cost-estimator. 6. Access to Records: (a) The ENGINEER agrees to include subsections E-6(b) through E-6(e) below in all contracts and all subcontracts directly related to project services which are in excess of $25,000. (b) The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of Agency loan work under this Agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards (666 Fifth Avenue, New York, New York 10019; June 1, 1987). The Agency or any of its duly authorized representatives shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide facilities for such access and inspection. (c) Audits conducted pursuant to this provision shall be in accordance with generally accepted auditing standards. 15 (d) The ENGINEER agrees to the disclosure of all information and reports resulting from access to records pursuant to subsection E-6(b) above, to the Agency. Where the audit concerns the ENGINEER, the auditing agency shall afford the ENGINEER an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. (e) Records under subsection E-6(b) above shall be maintained and made available during performance on Agency loan work under this agreement and until three years from date of final Agency loan audit for the project. In addition, those records which relate to any “dispute” appeal under an Agency loan agreement, or litigation, or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 8. Covenant Against Contingent Fees - The loan recipient warrants that no person or agency has been employed or retained to solicit or secure a PWSLP loan upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Agency shall have the right to annul the loan or to deduct from the loan or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 16 9. Certification Regarding Debarment – The ENGINEER certifies that the services of anyone that has been debarred or suspended under Federal Executive Order 12549 has not, and will not, be used for work under this Agreement. 10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the Clean Water Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair share percentages are 5% for MBEs and 12% for WBEs. 11. The ENGINEER shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 17 EXHIBIT 2 THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS: 1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site construction review of the contractor’s work, shall communicate only with the ENGINEER and the contractor (or contractor’s), and shall communicate with subcontractors only through the contractor or his authorized superintendent. The OWNER shall communicate with the Resident Construction Observer only through the ENGINEER. 2. The Resident Construction Observer shall review and inspect on-site construction activities of the contractor relating to portions of the Project designed and specified by the Engineer as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Construction Observer’s duties is any review of the contractor’s safety precautions, or the means, methods, sequences, or procedures required for the contractor to perform the work but not relating to the final or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows: (a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by contractor and consult with ENGINEER concerning their acceptability. 18 (b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and other job conferences as required in consultation with ENGINEER and notify those expected to attend in advance. Attend meetings and maintain and circulate copies of minutes thereof. (c) Liaison: (1) Serve as ENGINEER’s liaison with contractor, working principally through contractor’s superintendent and assist him in understanding the intent of the Contract Documents. (2) Assist ENGINEER in serving as OWNER’s liaison with contractor when contractor’s operations affect OWNER’s on-site operations. (3) As requested by ENGINEER, assist in obtaining from OWNER additional details or information, when required at the job site for proper erection of the work. (d) Shop Drawings and Samples: (2) Receive and record date of receipt of Shop Drawings and samples. (3) Receive samples which are furnished at the site by contrctor, and notify ENGINEER of their availability for examination. (3) Advise ENGINEER and contractor or its superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. 19 (e) Review of Work, Rejection of Defective Work, Inspections and Tests: (1) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. (2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, test or approval required to be made or has been damaged prior to final payment; and advise ENGINEER when he believes work should be corrected or rejected or should be uncovered for inspection, or requires special testing, inspection or approval. (3) Verify that tests, equipment and systems start-ups, and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the required personnel, and that contractor maintains adequate records thereof; observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. (4) Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the outcome of these inspections and report to ENGINEER. (f) Interpretation of Contract Documents: Transmit to contractor ENGINEER’s clarifications and interpretations of the Contract Documents. 20 (g) Modifications: Consider and evaluate contractor’s suggestions for modifications in Drawings or Specifications and report them with recommendations to ENGINEER. (h) Records: (1) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples submissions, reproductions of original Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Contract, ENGINEER’s clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. (2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily activities, decisions, observations in general and specific observations in more detail as in the case of observing test procedures. Send copies to ENGINEER. (4) Record names, addresses and telephone numbers of all contractor’s, subcontractors and major suppliers of materials and equipment. (i) Reports: (1) Furnish ENGINEER periodic reports as required of progress of the work and contractor’s compliance with the approved progress schedule and schedule of Shop Drawing submissions. 21 (2) Consult with ENGINEER in advance of schedule major tests, inspections or start of important phases of the work. (3) Report immediately to ENGINEER upon the occurrence of any accident. (j) Payment Requisitions: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. (k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by contractor are applicable to the items actually installed; and deliver this material to ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work. (l) Completion: (1) Before ENGINEER issues a Statement of Substantial Completion, submit to contractor a list of observed items requiring completion or correction. (2) Conduct final review in the company of ENGINEER, OWNER and contractor and prepare a final list of items to be completed or corrected. (3) Verify that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGERENGINEER I ENGINEERMANAGER SURVEYOR II TECHNICIAN MANAGER TECHNICIAN I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $191 $185 $155 $133 $168 $155 $145 $145 $133 $80FINAL ENGINEERING2.1 Project Management and Administration 5 18 2 - - - - - - - 25 4,595$ 2.2 Project Meetings3 4 6 - - - - - - - 13 2,243$ 2.3 Topographic Survey - - - - 8 23 - - - - 31 4,909$ 2.4 Utility Coordination- - 1 3 - - - - - - 4 554$ 2.5 Final Plans, Specifications and Estimates 8 10 70 45 - - - 15 35 - 183 27,043$ 2.6 Permitting- - 4 2 - - - - - - 6 886$ 2.7 Bidding and Contracting - 4 8 1 - - - - - 6 19 2,593$ Final Engineering Subtotal: 16 36 91 51 8 23 - 15 35 6 281 42,823$ CONSTRUCTION ENGINEERING3.1 Contract Administration- - - - - - - - - - - -$ 3.2 Construction Layout and Record Drawings- - - - - - - - - - - -$ 3.3 Observation and Documentation- - - - - - - - - 2 2 160$ Construction Engineering Subtotal: - - - - - - - - - 2 2 160$ PROJECT TOTAL: 16 36 91 51 8 23 - 15 35 8 283 42,983 Printing = 250$ 30,604$ Mileage = -$ 4,909$ Material Testing = -$ 6,830$ 500$ 640$ DIRECT EXPENSES = 750$ 42,983$ 43,733$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1751-P East Orange Water Main Replacement\PSA\[03.Exhibit 3 - Level of Effort.xlsx]Fee Summary - No CODecember 7, 2017EXHIBIT 3ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FOREAST ORANGE STREET WATER MAIN REPLACEMENTUnited City of Yorkville, ILENGINEERING SURVEYING DRAFTINGPROJECT ROLE:DIRECT EXPENSESLABOR SUMMARYTOTAL EXPENSES = Engineering Expenses = Surveying Expenses = Drafting Expenses = Environmental Assessment = Administrative Expenses = TOTAL LABOR EXPENSES = WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:1234123412341234123412341234123412341234FINAL DESIGN ENGINEERING2.1 Project Management and Administration2.2 Project Meetings2.3 Topographic Survey2.4 Utility Coordination2.5 Final Plans, Specifications and Estimates2.6 Permitting2.7 Bidding and ContractingCONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1751-P East Orange Water Main Replacement\PSA\[04.Exhibit 4 - Schedule.xls]ScheduleProject Management & QC/QA PermittingMeeting(s) Bidding and ContractingDesign ConstructionEXHIBIT 4ANTICIPATED PROJECT SCHEDULEEAST ORANGE STREET WATER MAIN REPLACEMENTUNITED CITY OF YORKVILLE, ILDecember 7, 2017January February April20172018July AugustLegendMay JuneMarchNovember December GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !(!( !( !(!( !( !( !( !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!(MillFox BridgeMainOrange Washington Colonial S c h o ol h o u s eHeustis Illini Olsen WalterBell DeerDolph Beecher Elizabeth Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 Legend !(VALVE GF HYDRANT UNKNOWN WATER MAIN 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN WATER IMPROVEMENT LIMITS LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: December 2017 YO1751 YO1751_Location Map.mxd.MXD H:\GIS\PUBLIC\YORKVILLE\2016\ MJT ³ 300 0 300150 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2017-92 Bristol Bay Subdivsion – Unit 11 Public Works Committee – December 19, 2017 Consideration of Approval Subdivision Partial Acceptance Consideration Brad Sanderson Engineering Name Department Pulte has requested that the City accept the public improvements for a portion of Bristol Bay – Unit 11 for ownership and maintenance (see attached). All work related to the public improvements, including punch list work in the area described has been completed. We recommend that the public improvements (water main, sanitary sewer and storm sewer) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. The amount required is to be 10% of the value of the public improvements. Accordingly, the guarantee shall be as follows: Unit 11 Improvements (Partial) Original Value of Improvements $161,591.65 Required Maintenance Guarantee Value (10% of Original) $16,159.00 There are currently three (3) bonds that cover improvements within Unit 11. The reduction ($907,282.55) and release of those bonds will be addressed as part of the Bristol Bay Resubdivision and are summarized below. Unit 11 $18,025.26 Arch Insurance Co., # SU1114162 Earthwork Replacement bond to be provided per agreement Bond to be released Unit 11 $657,233.93 Arch Insurance Co., # SU1114155 Site Work Replacement bond to be provided per agreement Bond to be released Unit 11 $232,023.36 Arch Insurance Co., # SU1114156 Landscaping Replacement bond to be provided per agreement Bond to be released $907,282.55 If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: November 27, 2017 Subject: Bristol Bay – Unit 11 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Bristol Bay – Unit 11, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A (PARTIAL ACCEPTANCE) BRISTOL BAY - UNIT 11 UNITED CITY OF YORKVILLE UNIT QUANTITY FOOT 128 FOOT 746 FOOT 86 FOOT 0 EACH 6 EACH 5 EACH 0 CU YD 250 FOOT 208 FOOT 13 FOOT 1,078 EACH 2 EACH 2 CU YD 260 FOOT 733 FOOT 347 FOOT 268 FOOT 0 FOOT 0 FOOT 218 FOOT 0 FOOT 0 FOOT 0 EACH 1 EACH 0 EACH 1 EACH 0 EACH 2 EACH 3 EACH 1 EACH 4 EACH 1 EACH 3 EACH 0 8" PVC (SDR 26) SANITARY SEWER (10'-15' DEEP) INLETS, TYPE A 2' DIAMETER, TYPE 11 FRAME, OPEN LID INLETS, TYPE A 2' DIAMETER, TYPE 11 FRAME & GRATE MANHOLES, TYPE A, 4' DIAMETER, TYPE 1 FRAME CLOSED LID MANHOLES, TYPE A, 4' DIAMETER, TYPE 8 GRATE MANHOLES, TYPE A, 4' DIAMETER, TYPE 11 FRAME & GRATE MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME CLOSED LID STORM SEWERS, CLASS A, 48" CATCH BASINS, TYPE A 4" DIAMETER, TYPE 11 FRAME & GRATE CATCH BASINS, TYPE A 5" DIAMETER, TYPE 11 FRAME & GRATE CATCH BASINS, TYPE A 4' DIAMETER, TYPE 8 GRATE CATCH BASINS, TYPE A 4' DIAMETER, TYPE 1 FRAME, OPEN LID INLETS, TYPE A 2' DIAMETER, TYPE 8 GRATE STORM SEWERS, CLASS A, 18" STORM SEWERS, CLASS A, 21" STORM SEWERS, CLASS A, 24" STORM SEWERS, CLASS A, 30" STORM SEWERS, CLASS A, 36" STORM SEWERS, CLASS A, 42" STORM SEWERS, CLASS A, 15" 4' MANHOLES (10'-15' DEEP) TRENCH BACKFILL WATER MAIN CONSTRUCTION 2 - INCH WATER MAIN SERVICE, COPPER TY K 6 - INCH WATER MAIN, DUCTILE IRON 8 - INCH WATER MAIN, DUCTILE IRON WATER VALVE AND VALVE BOX, 8" FIRE HYDRANTS WITH AUXILARY VALVE TRENCH BACKFILL STORM SEWER CONSTRUCTION STORM SEWERS, CLASS A, 12" 4' MANHOLES (<10' DEEP) 4' MANHOLES (15'-20' DEEP) UTILITIES SANITARY SEWER CONSTRUCTION 6" SANITARY SEWER SERVICE 8" PVC (SDR 26) SANITARY SEWER (<10' DEEP) 8" PVC (SDR 26) SANITARY SEWER (10'-15' DEEP) EXHIBIT A (PARTIAL ACCEPTANCE) BRISTOL BAY - UNIT 11 UNITED CITY OF YORKVILLE EACH 0 EACH 3 EACH 0 EACH 1 EACH 1 EACH 0 EACH 0MANHOLES, TYPE A, 8' DIAMETER, TYPE 11 FRAME & GRATE MANHOLES, TYPE A, 5' DIAMETER, TYPE 8 GRATE MANHOLES, TYPE A, 5' DIAMETER, TYPE 11 FRAME & GRATE MANHOLES, TYPE A, 6' DIAMETER, TYPE 1 FRAME OPEN LID MANHOLES, TYPE A, 6' DIAMETER, TYPE 8 GRATE MANHOLES, TYPE A, 6' DIAMETER, TYPE 11 FRAME & GRATE MANHOLES, TYPE A, 7' DIAMETER, TYPE 11 FRAME & GRATE 100010050FeetEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conUNIT 11LOCATION MAPDATE:NOVEMBER 2017United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usBRISTOL BAYUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATEREVISIONSPROJECT NO.:YO1728PATH:H:/GIS/PUBLIC/YORKVILLE/2017/YO1728- BRISTOL BAY UNIT 11 .MXDFILE:fffääNORTHUnit BoundaryArea of Acceptance Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2017-93 Revision to Water Meter Price – Section 7-5-4-1 Public Works Committee - December 19, 2017 Majority Approval Updated costs to Section 7-5-4-1 to the City’s Code to match the water meter price that was authorized by City Council on July 25, 2017 Erin Willrett Administration Name Department Summary Updated costs to Section 7-5-4-1 to the City’s Code to match the water meter price that was authorized by City Council on July 25, 2017. Background Several sections of the code were modified and adopted by the City Council in October, 2017. Unfortunately, the water meter price was not updated to reflect the price increase that was authorized by City Council on July 25, 2017. CURRENT LANGUAGE: 7-5-4-1: METER COSTS: All meters and shall be purchased from the City at the then current prices as established by the City Council and will include the meter, couplers, gaskets, back flow prevention device (for residential units only) meter wire and outside reader. Applicants purchasing non-residential meters will be required to purchase an approved back flow prevention device separately. Residential Meter Costs 5/8”x3/4” - $435.00 ¾”x3/4” - $460.00 * 1” - $590.00 * used only when necessitated by plumbing code Non-Residential Meter Costs 1 ½” - $1900.00 2” - $2110.00 3” - $2600.00 Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: December 19, 2017 Subject: Revision to Water Meter Price – Section 7-5-4-1 APPROVED LANGUAGE (July 25, 2017)/PROPOSED LANGUAGE: 7-5-4-1: METER COSTS All meters and shall be purchased from the City at the then current prices as established by the City Council and will include the meter, couplers, gaskets, back flow prevention device (for residential units only) meter wire and outside reader. Applicants purchasing non-residential meters will be required to purchase an approved back flow prevention device separately. Residential Meter Costs: Meter Size Cost ¾ inch $550.00 1 inch* $700.00 *used only when necessitated by plumbing code Non-Residential Meter Costs: Meter Size Cost 1.5 inch $2,300.00 2 inches $2,500.00 3 inches $3,100.00 Recommendation Staff recommends approval of the City Council approved language from July 25, 2017, as outlined in the Ordinance Amending the Water Meter Fees. Ordinance No. 2017-____ Page 1 Ordinance No. 2017-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS AMENDING THE WATER METER FEES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the water meter fee includes for new construction the cost of the meter, outside reader, wire, residential backflow prevention device, couplers, flanges and installation of the outside reader; and, NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 7-5-4-1 of the Yorkville City Code be and is hereby amended to read as follows: “7-5-4-1: METER COSTS All meters and shall be purchased from the City at the then current prices as established by the City Council and will include the meter, couplers, gaskets, back flow prevention device (for residential units only) meter wire and outside reader. Applicants purchasing non-residential meters will be required to purchase an approved back flow prevention device separately. Residential Meter Costs: Meter Size Cost ¾ inch $550.00 1 inch* $700.00 *used only when necessitated by plumbing code Non-Residential Meter Costs: Meter Size Cost 1.5 inch $2,300.00 2 inches $2,500.00 3 inches $3,100.00 Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Ordinance No. 2017-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _________________ 2017. ____________________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________ 2017. ____________________________________ Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number ADM 2017-70 Building Condition Reports 2017 Public Works Committee – December 19, 2017 N/A N/A N/A Discussion of the Reports from the Building Condition Survey that EMG performed on City-owned structures and facilities. Erin Willrett Administration Name Department Summary Review of 908 Game Farm Road and 185 Wolf Street from the Building Condition Survey that EMG performed on City-owned structures and facilities. Background EMG’s reports include an assessment of all City-owned buildings, structures and parking facilities (structural frame and building envelope, curtain wall, roofing, plumbing, heating, air conditioning and ventilation, electrical, vertical transportation, life safety/fire protection, interior elements, code inquiries, ADA, and mold). The presentation walks a reader through Report #005 “Beecher Community Center 908 Game Farm Road” and Report #036 “Public Works Garage (Frame Building) 185 Wolf Street”. One component of the report is to calculate the immediate repair cost. This was calculated by EMG and represents items that were in disrepair as of the date of the site visit. The description and cost are provided in the Immediate Repairs Report at the beginning of each document. Another important report is the Replacement Reserve Report which spans a 20 year period. This outlines the description, cost and estimates the year that the item will need to be replaced/repaired/maintained. In time, this report will be uploaded to a database for staff to maintain and keep updated when items are programmed and/or completed. Other items to note within the report is the Executive Summary where the general property information is located as well as the site visit date, point of contact and the general systematic condition summary is located. Another major goal of the reports was to calculate the Facility Condition Index (FCI), which gives an indication of a building’s overall condition. The FCI ranking is calculated by dividing the cost of the Immediate Repair cost by the cost of the Current Replacement Value. That number is represented by a percentage and that equates to a condition rating from “Good” to “Very Poor”. This FCI was calculated for the current state of the facility and also the 10-year FCI. This rating can be used as a guide for each facility when determining to maintain facilities or to replace facilities. Within the FCI findings page also included is the Current Replacement Value (CRV) and the calculation of the Total Capital Needs. The Total Capital needs is calculated by the cost of the immediate repairs added to the Replacement Reserves. This represents a cost that it will take to maintain the facility over the next 10 years. Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: December 19, 2017 Subject: EMG Building Condition Reports 2017 Other items included in the report are photographs of the facility and certain equipment, a site plan of the facility, an aerial photograph of the facility, ADA checklist, and a pre-visit questionnaire. This is all information relevant to the facility and was used in the creation of the overall report. Recommendation Staff has made recommendations for both City facilities based on the Building Condition Reports. This is informational at this time.  Beecher Center, 908 Game Farm Road – Continue to Maintain  Parks Facility, 185 Wolf Street – Continue to Maintain Ykill M iil Fili Yorkville Municipal Facility Condition Assessment ReviewCondition Assessment ReviewFACILITY CONDITION ASSESSMENT Report #005Beecher Community Center908 Game Farm Road Immediate Repairs Report 908 Game Farm Road9EMG outlined items that were in disrepair as of the date of the site visit The main item are listed below:of the site visit. The main item are listed below:Backflow Replacement- $2,605Fire Alarm System Upgrade - $22,234Fire Alarm Control Panel Replacement$20298Fire Alarm Control Panel Replacement-$20298Outlines Item Number ID for more detail in report Page 3 of the report gives description of the immediate irepairAppendix A outlines the pictures of the areas reviewed Immediate Repairs Report908 Game Farm Road Backflow & Fire Control Panel908 Game Farm Road9 Replacement Reserve Report – 20 years908 Game Farm Road9Chart shows planned repairs/replacements over a 20 year time-frame (Page 3 and 4 of the Report)frame (Page 3 and 4 of the Report)This data will be uploaded to a databaseCreate report and update when items are programmed and/or completedpThis report shows additional projects to be programmed within the next 20 years. Large Items are listed below. Total Escalated Costs = $1,619,074Parking Lot ReplacementSidewalk ReplacementRoof ReplacementExterior Wall ReplacementpAir Handler ReplacementFire Alarm UpgradeInterior and Exterior Door ReplacementInterior Floor ReplacementInterior Floor ReplacementKitchen Cabinet, Counter and Appliance Replacement Executive Summary 908 Game Farm Road9General Property pyInformationSite Visit Date/Point of ContactBuilding Condition S (Fi)Summary (Fair) Facility Condition Index (FCI) 908 Game Farm Road9Indication of Building’s Overall ConditionOverall ConditionMeasured for Current Year and +10 YearsCurrent =Ratio of Current =Ratio of Immediate Repair Costs to Current Replacement Value10 Year = Ratio of Anticipated Capital Reserve Needs to the 10 Y Rl t VlYear Replacement ValueRating from Very Poor to Good FCI Rating Cont’d 908 Game Farm Road9Metric for Current Year FCI = FairFCI = Immediate Repair ($46,159) / Current Replacement Value ($1,726,643) = 2.6%p ($4 , 59) / p ($ ,7 , 43)Metric for Current Year FCI = Good10-Year FCI = Replacement Reserves ($1,068,339) / Current Replacement Value ($1,726,643) = 61.8% = Very PoorTotal Capital Needs through 2037 (IR + RR) = $1,114,498C t R l t V l (CRV) $1 26 643Current Replacement Value (CRV) = $1,726,643 Important Pictures908 Game Farm Road9 Work Completed Since EMG Site Visit908 Game Farm Road9Parking Lot Paving and Stripingggpg FCA Report #036Parks Department p(Public Works Garage (Frame Building)185 Wolf Street Immediate Repairs Report 185 Wolf Street5Total Immediate Repair Cost $109,797p9,797Page 2 of the ReportCosts Include:Sprinkler System Retrofit $84,786Fire Alarm System Install 25,011 Replacement Reserve Report 185 Wolf Street5Total Deficiency Repair Estimate through 2037 = $638,251Page 3 of the reportCtl ItCostly Items:Parking Lot ReplacementFurnace ReplacementpInterior Lighting System UpgradeSprinkler System UpgradeFire Alarm System InstallFire Alarm System InstallInterior PaintingKitchen Cabinet Replacement FCI 185 Wolf Street5PDF Page 6 of the report, page number 2number 2Current Year Metric for FCI = FairCurrent Year FCI = Immediate Repair ($109,797) / Current Replacement Value ($1 832 371) = Replacement Value ($1,832,371) = 5.9% = FairMetric for 10-Year FCI = Good10-Year FCI = Replacement R ($6) / Ct Reserves ($53,136) / Current Replacement Value ($1,832,731) = 2.8% = GoodTotal Capital Needs through 2037 (IR RR) $ 6(IR + RR) = $162,933Current Replacement Value (CRV) = $1,832,371 Important Pictures185 Wolf Street5 Work Completed Since EMG Site Visit185 Wolf Street5Parking Lot Paving and Stripingggpg Staff RecommendationsBeecher Community Center–908 Game Farm Roady9Immediate Repairs = $48,168p4,Replacement Reserves Report (20 year) = $1,818,074Current Year FCI = 2.6% = Good10-Year FCI = 61.8% = Very PoorCurrent Replacement Value (CRV) = $1,726,643Total Capital Needs = $1,114,498Recommendation = Continue to Maintain Staff RecommendationsParks Department– 185 Wolf Streetp5Immediate Repairs = $109,797p9,797Replacement Reserves Report (20 year) = $638,251Current Year FCI = 5.9% = Fair5910-Year FCI = 2.8% = GoodCurrent Replacement Value (CRV) = $1,832,371p ( ) $ , 3 ,37Total Capital Needs = $162,933Recommendation = Continue to Maintain EMG Corporate Headquarters 10461 Mill Run Circle, Suite 1100, Owings Mills, MD 21117 www.EMGcorp.com p 800.733.0660 Prepared for: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 FACILITY CONDITION ASSESSMENT Beecher Community Center 908 Game Farm Road Yorkville, Illinois 60560 PREPARED BY: EMG CONTACT: EMG Andrew Hupp 10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant Owings Mills, Maryland 21117 800.733.0660 x6632 800.733.0660 arhupp@emgcorp.com www.EMGcorp.com EMG Project Number: Date of Report: On Site Date: 122700.17R000-005.322 September 13, 2017 May 23, 2017 FACILITY CONDITION ASSESSMENT Immediate Repairs Report Beecher Community Center 9/13/2017 Location Name EMG Renamed Item NumberID Cost Description QuantityUnit Unit Cost Subtotal Deficiency Repair Estimate * Beecher Community Center 5.4 612426 Retaining Wall, Brick/Stone (per SF Face), Repair 50 SF $11.39 $569 $569 Beecher Community Center 7.2 612452 Backflow Preventer, 2", Replace 1 EA $2,603.17 $2,603 $2,603 Beecher Community Center 7.2 612469 ADA, Restroom, Lavatory Pipe Wraps, Install 6 EA $75.90 $455 $455 Beecher Community Center 7.6 612440 Fire Alarm System, Office Building, Upgrade 9423 SF $2.36 $22,234 $22,234 Beecher Community Center 7.6 612434 Fire Alarm Control Panel, Addressable, Replace 1 EA $20,297.59 $20,298 $20,298 Immediate Repairs Total $46,159 * Location Factor included in totals. Replacement Reserves Report Beecher Community Center 9/13/2017 Location Name EMG Renamed Item Number ID Cost Description Lifespan (EUL)EAge RUL QuantityUnit Unit Cost Subtotal 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 Deficiency Repair Estimate Beecher Community Center 5.2 612307 Parking Lots, Asphalt Pavement, Mill & Overlay 25 23 2 43802 SF $3.28 $143,688 $143,688 $143,688 Beecher Community Center 5.2 612308 Parking Lots, Asphalt Pavement, Seal & Stripe 5 0 5 11308 SF $0.38 $4,291 $4,291 $4,291 $4,291 $12,874 Beecher Community Center 5.2 612309 Pedestrian Pavement, Sidewalk, Concrete, Replace 30 29 1 6052 SF $19.82 $119,962 $119,962 $119,962 Beecher Community Center 5.4 612426 Retaining Wall, Brick/Stone (per SF Face), Repair 0 0 0 50 SF $11.39 $569 $569 $569 Beecher Community Center 5.5 612412 High Pressure Sodium Lighting Fixture, 400 W, Replace 20 10 10 1 EA $1,033.67 $1,034 $1,034 $1,034 Beecher Community Center 5.5 612305 Signage, Property, Monument/Pylon, Replace 20 10 10 1 EA $8,602.00 $8,602 $8,602 $8,602 Beecher Community Center 5.5 612411 Flagpole, Metal, Replace 20 5 15 1 EA $2,530.00 $2,530 $2,530 $2,530 Beecher Community Center 5.5 612410 Pole Light, Exterior, 135 to 1000 W HID (Fixture Only), Replace 20 10 10 4 EA $4,630.42 $18,522 $18,522 $18,522 Beecher Community Center 6.3 612306 Roof, Asphalt Shingle, Replace 20 15 5 11308 SF $3.42 $38,679 $38,679 $38,679 Beecher Community Center 6.4 612310 Exterior Wall, Aluminum Siding, Replace 40 34 6 6000 SF $8.67 $52,049 $52,049 $52,049 Beecher Community Center 6.6 612419 Window, Aluminum, Replace 30 28 2 2 EA $584.21 $1,168 $1,168 $1,168 Beecher Community Center 6.6 612418 Window, Aluminum Double-Glazed Large, Replace 30 15 15 6 EA $870.45 $5,223 $5,223 $5,223 Beecher Community Center 6.6 612420 Window, Aluminum Double-Glazed Small, Replace 30 15 15 29 EA $584.21 $16,942 $16,942 $16,942 Beecher Community Center 6.6 612414 Exterior Door, Fully-Glazed Aluminum-Framed Swinging Motor-Operated, Replace 30 20 10 2 EA $10,194.36 $20,389 $20,389 $20,389 Beecher Community Center 6.6 612413 Exterior Door, Fully-Glazed Aluminum-Framed Swinging, Replace 30 20 10 5 EA $2,106.57 $10,533 $10,533 $10,533 Beecher Community Center 6.7 612425 Pedestrian Pavement, Sidewalk, Clay Brick/Masonry Pavers, Replace 30 20 10 75 SF $34.11 $2,558 $2,558 $2,558 Beecher Community Center 7.1 612487 Air Handler, Exterior, 10,001 to 16,000 CFM, Replace 15 12 3 1 EA $70,713.29 $70,713 $70,713 $70,713 $141,427 Beecher Community Center 7.1 612483 Air Handler, Exterior, 4,001 to 6,000 CFM, Replace 15 12 3 1 EA $27,804.57 $27,805 $27,805 $27,805 $55,609 Beecher Community Center 7.1 612482 Air Handler, Exterior, 8,001 to 10,000 CFM, Replace 15 12 3 1 EA $45,895.13 $45,895 $45,895 $45,895 $91,790 Beecher Community Center 7.1 612490 Exhaust Fan, Centrifugal, 1,500 CFM, Replace 15 12 3 1 EA $2,664.18 $2,664 $2,664 $2,664 $5,328 Beecher Community Center 7.1 612488 Exhaust Fan, Centrifugal, 2,500 CFM, Replace 15 12 3 1 EA $3,072.78 $3,073 $3,073 $3,073 $6,146 Beecher Community Center 7.1 612489 Exhaust Fan, Centrifugal, 2,000 CFM, Replace 15 12 3 1 EA $2,664.18 $2,664 $2,664 $2,664 $5,328 Beecher Community Center 7.2 612475 Toilet, Tankless (Water Closet), Replace 20 10 10 5 EA $842.97 $4,215 $4,215 $4,215 Beecher Community Center 7.2 612476 Urinal, Vitreous China, Replace 20 10 10 2 EA $1,193.44 $2,387 $2,387 $2,387 Beecher Community Center 7.2 612468 Lavatory, Vitreous China, Replace 20 10 10 6 EA $572.66 $3,436 $3,436 $3,436 Beecher Community Center 7.2 612478 Service Sink, Porcelain Enamel, Cast Iron, Replace 20 10 10 1 EA $1,360.33 $1,360 $1,360 $1,360 Beecher Community Center 7.2 612462 Sink, Stainless Steel, Replace 20 10 10 2 EA $1,054.05 $2,108 $2,108 $2,108 Beecher Community Center 7.2 612481 Drinking Fountain, Refrigerated, Replace 10 5 5 1 EA $1,257.51 $1,258 $1,258 $1,258 $2,515 Beecher Community Center 7.2 612452 Backflow Preventer, 2", Replace 15 15 0 1 EA $2,603.17 $2,603 $2,603 $2,603 $5,206 Beecher Community Center 7.2 612477 Water Heater, Gas, Residential, 50 GAL, Replace 10 4 6 1 EA $2,349.48 $2,349 $2,349 $2,349 $4,699 Beecher Community Center 7.2 612469 ADA, Restroom, Lavatory Pipe Wraps, Install 0 0 0 6 EA $75.90 $455 $455 $455 Beecher Community Center 7.4 612448 Distribution Panel, 208 Y, 120 V, 100 Amp, Replace 30 20 10 1 EA $5,079.93 $5,080 $5,080 $5,080 Beecher Community Center 7.4 612461 Distribution Panel, 208 Y, 120 V, 100 Amp, Replace 30 20 10 1 EA $5,079.93 $5,080 $5,080 $5,080 Beecher Community Center 7.4 612441 Main Distribution Panel, 208 Y, 120 V, 800 Amp, Replace 30 20 10 1 EA $13,423.81 $13,424 $13,424 $13,424 Beecher Community Center 7.4 612442 Distribution Panel, 208 Y, 120 V, 225 Amp, Replace 30 20 10 1 EA $7,951.00 $7,951 $7,951 $7,951 Beecher Community Center 7.4 612421 Metal Halide Lighting Fixture, 250 W, Replace 20 10 10 3 EA $748.18 $2,245 $2,245 $2,245 Beecher Community Center 7.4 612449 Lighting System, Interior, Upgrade 25 15 10 9423 SF $9.24 $87,087 $87,087 $87,087 Beecher Community Center 7.6 612450 Backflow Preventer, 6", Replace 15 5 10 1 EA $9,344.53 $9,345 $9,345 $9,345 Beecher Community Center 7.6 612433 Sprinkler Heads (per SF), Replace 20 17 3 9423 SF $1.33 $12,531 $12,531 $12,531 Beecher Community Center 7.6 612480 Fire Extinguisher, Replace 15 0 15 3 EA $356.54 $1,070 $1,070 $1,070 Beecher Community Center 7.6 612457 Fire Suppression System, Wet Chemical, Replace 15 12 3 1 EA $3,488.87 $3,489 $3,489 $3,489 $6,978 Beecher Community Center 7.6 612440 Fire Alarm System, Office Building, Upgrade 20 34 0 9423 SF $2.36 $22,234 $22,234 $22,234 Beecher Community Center 7.6 612434 Fire Alarm Control Panel, Addressable, Replace 15 34 0 1 EA $20,297.59 $20,298 $20,298 $20,298 $40,595 Beecher Community Center 7.6 612430 Emergency/Exit Combo, Replace 10 7 3 2 EA $687.51 $1,375 $1,375 $1,375 $2,750 Beecher Community Center 7.6 612427 Exit Lighting Fixture, Backlit, Replace 10 7 3 6 EA $405.01 $2,430 $2,430 $2,430 $4,860 Location Name EMG Renamed Item Number ID Cost Description Lifespan (EUL)EAge RUL QuantityUnit Unit Cost Subtotal 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 Deficiency Repair Estimate Beecher Community Center 8.1 612455 Interior Door, Wood Solid-Core, Replace 20 10 10 20 EA $1,423.11 $28,462 $28,462 $28,462 Beecher Community Center 8.1 612456 Interior Door, Fire 90-Minutes and Over, Replace 20 10 10 3 EA $1,649.06 $4,947 $4,947 $4,947 Beecher Community Center 8.1 612454 Interior Door, Fully-Glazed Aluminum-Framed Swinging, Replace 30 15 15 1 EA $2,106.57 $2,107 $2,107 $2,107 Beecher Community Center 8.1 612470 Toilet Partitions, Metal Overhead-Braced, Replace 20 10 10 5 EA $850.00 $4,250 $4,250 $4,250 Beecher Community Center 8.1 612311 Interior Wall Finish, Concrete/Masonry, Prep & Paint 8 4 4 4947 SF $1.45 $7,178 $7,178 $7,178 $14,356 Beecher Community Center 8.1 612312 Interior Wall Finish, Gypsum Board/Plaster/Metal, Prep & Paint 8 4 4 707 SF $1.42 $1,006 $1,006 $1,006 $2,012 Beecher Community Center 8.1 612320 Interior Wall Finish, Acoustical Tile (ACT) Fabric-Faced, Replace 20 10 10 707 SF $13.33 $9,424 $9,424 $9,424 Beecher Community Center 8.1 612327 Interior Floor Finish, Vinyl Tile (VCT), Replace 15 12 3 2827 SF $4.80 $13,571 $13,571 $13,571 $27,143 Beecher Community Center 8.1 612404 Interior Floor Finish, Quarry Tile, Replace 50 34 16 942 SF $15.19 $14,307 $14,307 $14,307 Beecher Community Center 8.1 612321 Interior Floor Finish, Carpet Standard-Commercial Medium-Traffic, Replace 10 7 3 5654 SF $7.26 $41,027 $41,027 $41,027 $82,054 Beecher Community Center 8.1 612409 Interior Ceiling Finish, Gypsum Board/Plaster, Prep & Paint 10 6 4 471 SF $1.94 $912 $912 $912 $1,824 Beecher Community Center 8.1 612406 Interior Ceiling Finish, Acoustical Tile (ACT), Replace 20 18 2 942 SF $3.11 $2,931 $2,931 $2,931 Beecher Community Center 8.1 612408 Interior Ceiling Finish, Acoustical Tile (ACT), Replace 20 5 15 754 SF $3.11 $2,346 $2,346 $2,346 Beecher Community Center 8.1 612431 Kitchen Cabinet, Base and Wall Section, Wood, Replace 20 15 5 80 LF $467.63 $37,411 $37,411 $37,411 Beecher Community Center 8.1 612432 Kitchen Counter, Plastic Laminate, Postformed, Replace 10 5 5 80 LF $43.90 $3,512 $3,512 $3,512 $7,023 Beecher Community Center 8.2 612459 Commercial Kitchen, Exhaust Hood, Replace 15 12 3 1 EA $7,571.72 $7,572 $7,572 $7,572 $15,143 Beecher Community Center 8.2 612460 Commercial Kitchen, Range/Oven, 6-Burner w/ Griddle, Replace 15 5 10 1 EA $9,288.00 $9,288 $9,288 $9,288 Totals, Unescalated $46,159 $119,962 $147,787 $234,809 $9,096 $85,150 $54,398 $0 $0 $0 $266,017 $0 $8,184 $44,832 $912 $62,178 $16,656 $0 $177,446 $0 $1,273,587 Totals, Escalated (3.0% inflation, compounded annually)$46,159 $123,560 $156,787 $256,582 $10,238 $98,712 $64,954 $0 $0 $0 $357,505 $0 $11,669 $65,838 $1,380 $96,871 $26,728 $0 $302,090 $0 $1,619,074 BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 TABLE OF CONTENTS 1. Executive Summary ............................................................................................................................. 1 1.1. Property Information and General Physical Condition ................................................................ 1 1.2. Facility Condition Index (FCI) ...................................................................................................... 2 1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3 1.4. Opinions of Probable Cost .......................................................................................................... 3 1.4.1. Methodology ................................................................................................................................ 4 1.4.2. Immediate Repairs ...................................................................................................................... 4 1.4.3. Replacement Reserves ............................................................................................................... 4 2. Purpose and Scope .............................................................................................................................. 5 2.1. Purpose ....................................................................................................................................... 5 2.2. Scope .......................................................................................................................................... 6 2.3. Personnel Interviewed ................................................................................................................. 6 2.4. Documentation Reviewed ........................................................................................................... 7 2.5. Pre-Survey Questionnaire ........................................................................................................... 7 2.6. Weather Conditions ..................................................................................................................... 7 3. Accessibility and Property Research ................................................................................................. 8 3.1. ADA Accessibility ........................................................................................................................ 8 3.2. Municipal Information, Flood Zone and Seismic Zone ................................................................ 8 4. Existing Building Assessment ............................................................................................................ 9 4.1. Unit or Space Types .................................................................................................................... 9 4.2. Inaccessible Areas or Key Spaces Not Observed ...................................................................... 9 5. Site Improvements ............................................................................................................................. 10 5.1. Utilities ....................................................................................................................................... 10 5.2. Parking, Paving, and Sidewalks ................................................................................................ 10 5.3. Drainage Systems and Erosion Control .................................................................................... 11 5.4. Topography and Landscaping ................................................................................................... 12 5.5. General Site Improvements ....................................................................................................... 12 6. Building Architectural and Structural Systems ............................................................................... 14 6.1. Foundations ............................................................................................................................... 14 6.2. Superstructure ........................................................................................................................... 14 6.3. Roofing ...................................................................................................................................... 14 6.4. Exterior Walls ............................................................................................................................ 15 6.5. Exterior and Interior Stairs ......................................................................................................... 16 6.6. Exterior Windows and Doors ..................................................................................................... 16 6.7. Patio, Terrace, and Balcony ...................................................................................................... 16 7. Building Mechanical and Plumbing Systems .................................................................................. 18 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 18 7.2. Building Plumbing and Domestic Hot Water ............................................................................. 18 7.3. Building Gas Distribution ........................................................................................................... 19 7.4. Building Electrical ...................................................................................................................... 20 7.5. Building Elevators and Conveying Systems .............................................................................. 20 7.6. Fire Protection and Security Systems ....................................................................................... 20 7.7. Life Support Systems ................................................................................................................ 21 8. Interior Spaces .................................................................................................................................... 22 8.1. Interior Finishes ......................................................................................................................... 22 8.2. Commercial Kitchen & Laundry Equipment .............................................................................. 23 9. Other Structures ................................................................................................................................. 24 10. Certification ......................................................................................................................................... 25 11. Appendices ......................................................................................................................................... 26 BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 1 www.EMGcorp.com p 800.733.0660 1. Executive Summary 1.1. Property Information and General Physical Condition The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the report and in the Appendices. Property Information Address: 908 Game Farm Road, Yorkville, Kendall, Illinois 60560 Year Constructed/Renovated: 1982 Current Occupants: Village of Yorkville Percent Utilization: 100% Management Point of Contact: City of Yorkville, Mr. Peter Ratos 630.553.8574 phone pratos@yorkville.il.us email Property Type: Municipal Site Area: 2.55 acres Building Area: 9,423 SF Number of Buildings: 1 Number of Stories: 1 Parking Type and Number of Spaces: 94 spaces in open lots Building Construction: Conventional wood frame structure on concrete slab Roof Construction: Gabled roofs with asphalt shingles Exterior Finishes: Brick veneer and metal siding Heating, Ventilation and Air Conditioning: Central system air handlers Fire and Life/Safety: Fire sprinklers, hydrants, smoke detectors, alarms, strobes, extinguishers, pull stations, alarm panel, exit signs, and emergency battery powered lights. Dates of Visit: May 22, 2017 to May 23, 2017 On-Site Point of Contact (POC): Erin Willret Assessment and Report Prepared by: Paul Prusa Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager ahupp@emgcorp.com 800.733.0660 x6623 Systemic Condition Summary Site Fair HVAC Fair Structure Good Plumbing Fair Roof Fair Electrical Fair BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 2 www.EMGcorp.com p 800.733.0660 Systemic Condition Summary Vertical Envelope Fair Elevators -- Interiors Fair Fire Fair The following bullet points highlight the most significant short term and modernization recommendations:  Full replacement of concrete sidewalks  Mill and overlay of asphalt parking lot  Modernization of the fire alarm system  ADA accessibility upgrades Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property appears to have been well maintained since it was first occupied and is in fair overall condition. According to property management personnel, the property has had a limited capital improvement expenditure program over the past three years, primarily consisting of painting and sidewalk repairs. Supporting documentation was not provided in support of these claims but some of the work is evident. 1.2. Facility Condition Index (FCI) One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to the Current Replacement Value. Fci Condition Rating Definition Percentage Value Good In new or well-maintained condition, with no visual evidence of wear, soiling or other deficiencies. 0% to 5% Fair Subjected to wear and soiling but is still in a serviceable and functioning condition. > than 5% to 10% BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 3 www.EMGcorp.com p 800.733.0660 Fci Condition Rating Definition Percentage Value Poor Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life. > than 10% to 60% Very Poor Has reached the end of its useful or serviceable life. Renewal is now necessary. > than 60% The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide capital improvement funding strategy. Key findings from the assessment include: Key Finding Metric Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 2.6% Good 10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 61.8% Very Poor Current Replacement Value (CRV) 9,423 SF * 183.24 / SF = $1,726,643 Year 0 (Current Year) - Immediate Repairs (IR) $46,159 Years 1-10 – Replacement Reserves (RR) $1,068,339 Total Capital Needs $1,114,498 The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:  Full replacement of concrete sidewalks  Mill and overlay of asphalt parking lot  Modernization of the fire alarm system Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this report. 1.3. Special Issues and Follow-Up Recommendations As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this assessment. There are no visual indications of the presence of fungal growth, conditions conducive to fungal growth, or evidence of moisture in representative readily accessible areas of the property. 1.4. Opinions of Probable Cost Cost estimates are attached at the front of this report (following the cover page). These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions. Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the FCA. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 4 www.EMGcorp.com p 800.733.0660 1.4.1. Methodology Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use, the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life (RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may affect the service life of some systems or components. Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and manage the corrections. 1.4.2. Immediate Repairs Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost. 1.4.3. Replacement Reserves Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period. Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other occurrences that are typically covered by insurance, rather than reserved for, are also excluded. Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers' representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the ownership’s or property management’s maintenance staff are also considered. EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate Repair Cost Estimate. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 5 www.EMGcorp.com p 800.733.0660 2. Purpose and Scope 2.1. Purpose EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit. Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building systems or components that have realized or exceeded their typical expected useful lives. CONDITIONS: The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent, Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used: Excellent = New or very close to new; component or system typically has been installed within the past year, sound and performing its function. Eventual repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life. Component or system is performing adequately at this time but may exhibit some signs of wear, deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or system’s condition and/or its estimated remaining useful life. Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition could contribute to or cause the deterioration of contiguous elements or systems. Either full component replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or prolong useful life. Failed = Component or system has ceased functioning or performing as intended. Replacement, repair, or other significant corrective action is recommended or required. Not Applicable = Assigning a condition does not apply or make logical sense, most commonly due to the item in question not being present. FORMAT OF THE BODY OF THE REPORT: Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following sequence:  A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.  A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted beyond the first several years.  A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or Failed condition at the time of the assessment, with corresponding costs included within the first few years. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 6 www.EMGcorp.com p 800.733.0660 PLAN TYPES: Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest significance. The following Plan Types are listed in general weighted order of importance: Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system or component that presents a potential liability risk. Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended, and/or poses a risk to overall system stability. Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements. Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or site. Modernization/Adaptation = Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current standards, facility usage, or client/occupant needs. Lifecycle/Renewal = Any component or system in which future repair or replacement is anticipated beyond the next several years and/or is of minimal substantial early-term consequence. 2.2. Scope The standard scope of the Facility Condition Assessment includes the following:  Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment.  Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable.  Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.  Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey, but will help identify exposure to issues and the need for further review.  Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed. Sampling will not be considered in routine assessments.  List the current utility service providers.  Review maintenance records and procedures with the in-place maintenance personnel.  Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas, and the significant mechanical, electrical and elevator equipment rooms.  Provide an Executive Summary at the beginning of this report. 2.3. Personnel Interviewed The management and building engineer were interviewed for specific information relating to the physical property, available maintenance procedures, historical performance of key building systems and components, available drawings and other documentation. The following personnel from the facility and government agencies were interviewed in the process of conducting the FCA: Name and Title Organization Phone Number Erin Willret City of Yorkville 630.553.8574 The FCA was performed without the assistance of an onsite Point of Contact (POC). BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 7 www.EMGcorp.com p 800.733.0660 2.4. Documentation Reviewed Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation, methodology, or protocol. The Documentation Request Form is provided in Appendix E. Although Appendix E provides a summary of the documents requested or obtained, the following list provides more specific details about some of the documents that were reviewed or obtained during the site visit.  No documents were available 2.5. Pre-Survey Questionnaire A Pre-Survey Questionnaire was sent to the POC prior to the site visit. The questionnaire is included in Appendix E. 2.6. Weather Conditions May 22, 2017: Clear, with temperatures in the 80s (°F) and light winds. May 23, 2017: Raining, with temperatures in the 70s (°F) and light winds. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 8 www.EMGcorp.com p 800.733.0660 3. Accessibility and Property Research 3.1. ADA Accessibility Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made. During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance. At an office property, the areas considered as a public accommodation besides the site itself and parking, are the exterior accessible route, the interior accessible route up to the tenant lease lines and the interior common areas, including the common area restrooms. The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG that are not accessible as stated within the priorities of Title III, are as follows: Parking  Adequate number of designated parking stalls and signage for vans are not provided. Restrooms  Wrap drain pipes below lavatory with insulation; protect against contact with hot, sharp, or abrasive surfaces.  Add pull station alarm in unisex bathroom. A full ADA Compliance Survey may reveal additional aspects of the property that are not in compliance. Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code, although many local jurisdictions have adopted the Guidelines as such. The cost to address the achievable items noted above is included in the cost tables. 3.2. Municipal Information, Flood Zone and Seismic Zone Not applicable. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 9 www.EMGcorp.com p 800.733.0660 4. Existing Building Assessment 4.1. Unit or Space Types All 9,423 square feet of the building are occupied by a single occupant, City of Yorkville. The spaces are a combination of offices, recreation rooms, kitchen, supporting restrooms, mechanical, and other utility spaces. 4.2. Inaccessible Areas or Key Spaces Not Observed The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed included the site within the property boundaries, exterior of the property and the roof. All areas of the property were available for observation during the site visit. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 10 www.EMGcorp.com p 800.733.0660 5. Site Improvements 5.1. Utilities The following table identifies the utility suppliers and the condition and adequacy of the services. Site Utilities Utility Supplier Condition and Adequacy Sanitary sewer City of Yorkville Good Storm sewer City of Yorkville Good Domestic water City of Yorkville Good Electric service Commonwealth Edison Good Natural gas service Nicor Gas Good Actions/Comments:  According to the POC, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks. 5.2. Parking, Paving, and Sidewalks Item Description Main Ingress and Egress Game Farm Road Access from West Additional Entrances Library Parking Lot Additional Access from South Paving and Flatwork Item Material Last Work Done Condition Entrance Driveway Apron Asphalt Less than 5 years Good Parking Lot Asphalt More than 20 years Poor Drive Aisles Asphalt More than 20 years Poor Service Aisles None -- -- Sidewalks Concrete More than 20 years Poor Curbs Concrete More than 20 years Poor Site Stairs None -- -- Pedestrian Ramps None -- -- BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 11 www.EMGcorp.com p 800.733.0660 Parking Count Open Lot Carport Private Garage Subterranean Garage Freestanding Parking Structure 94 -- -- -- -- Total Number of ADA Compliant Spaces 4 Number of ADA Compliant Spaces for Vans 0 Total Parking Spaces 94 Parking Ratio (Spaces/Apartments) -- Method of Obtaining Parking Count Physical count Exterior Stairs Location Material Handrails Condition None -- -- -- Anticipated Lifecycle Replacements:  Asphalt seal coating  Asphalt pavement  Sidewalks  Curbs Actions/Comments:  The asphalt pavement exhibits significant areas of failure and deterioration, such as alligator cracking, transverse cracking and heavy overall surface wear. All of the paving must be overlaid with new asphalt paving in order to maintain the integrity of the overall pavement system. Milling is recommended as part of the overall repair work.  The concrete sidewalks and curbs have significant areas of cracking concrete curbs and sidewalks. These areas occur throughout the property. The damaged areas of concrete curbs and sidewalks require replacement. 5.3. Drainage Systems and Erosion Control Drainage System and Erosion Control System Exists At Site Condition Surface Flow ☐ -- Inlets ☒ Good Swales ☐ -- Detention pond ☐ -- Lagoons ☐ -- Ponds ☐ -- Underground Piping ☒ Good Pits ☐ -- Municipal System ☒ Good BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 12 www.EMGcorp.com p 800.733.0660 Drainage System and Erosion Control System Exists At Site Condition Dry Well ☐ -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff capacity. There is no evidence of major ponding or erosion. 5.4. Topography and Landscaping Item Description Site Topography Generally flat Landscaping Trees Grass Flower Beds Planters Drought Tolerant Plants Decorative Stone None ☒ ☒ ☒ ☐ ☒ ☒ ☐ Landscaping Condition Good Irrigation Automatic Underground Drip Hand Watering None ☐ ☐ ☐ ☒ Irrigation Condition -- Retaining Walls Type Location Condition Stone masonry Around light poles Poor Anticipated Lifecycle Replacements:  Stone retaining walls Actions/Comments:  The retaining walls appear problematic. The stones have been removed and are damaged. Damaged portions of the retaining walls must be replaced. 5.5. General Site Improvements Property Signage Property Signage Monument BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 13 www.EMGcorp.com p 800.733.0660 Property Signage Street Address Displayed? Yes Site and Building Lighting Site Lighting None Pole Mounted Bollard Lights Ground Mounted Parking Lot Pole Type ☐ ☒ ☐ ☐ ☐ Fair Building Lighting None Wall Mounted Recessed Soffit ☐ ☒ ☐ Fair Site Fencing Type Location Condition None -- -- REFUSE DISPOSAL Refuse Disposal Individual garbage bins Dumpster Locations Mounting Enclosure Contracted? Condition -- None None Yes -- Other Site Amenities Description Location Condition Playground Equipment None -- -- Tennis Courts None -- -- Basketball Court None -- -- Swimming Pool None -- -- Anticipated Lifecycle Replacements:  Signage  Exterior lighting Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 14 www.EMGcorp.com p 800.733.0660 6. Building Architectural and Structural Systems 6.1. Foundations Building Foundation Item Description Condition Foundation Concrete spread footings Good Basement and Crawl Space None -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The foundation systems are concealed. There are no significant signs of settlement, deflection, or movement. 6.2. Superstructure Building Superstructure Item Description Condition Framing / Load-Bearing Walls Conventional wood/metal studs Good Ground Floor Concrete slab Good Upper Floor Framing -- -- Upper Floor Decking -- -- Roof Framing Heavy lumber beams Good Roof Decking Plywood or OSB Good Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The superstructure is exposed in some locations, which allows for limited observation. Walls and floors appear to be plumb, level, and stable. There are no significant signs of deflection or movement. 6.3. Roofing Primary Roof Type / Geometry Multiple Gable Roofs Finish Asphalt shingles Maintenance Outside Contractor Roof Age Approximately 15 Yrs BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 15 www.EMGcorp.com p 800.733.0660 Primary Roof Flashing Sheet metal Warranties No Parapet Copings None Roof Drains Gutters and downspouts Fascia None Insulation Fiberglass batts Soffits Concealed Soffits Skylights No Attics Wood joists with plywood sheathing Ponding No Ventilation Source-1 Ridge Vents Leaks Observed No Ventilation Source-2 Soffit Vents Roof Condition Poor Anticipated Lifecycle Replacements:  Asphalt shingles  Roof flashings (included as part of overall replacement) Actions/Comments:  The roof finishes appear to be more than 15 years old. Information regarding roof warranties or bonds was not available.  There are no active roof leaks observed. There is no evidence of active roof leaks. Roof leaks appear to have occurred in the past. The leaks have since been repaired, and no active roof leaks are evident.  Roof drainage appears to be adequate. Clearing and minor repair of drain system components should be performed regularly as part of the property management’s routine maintenance and operations program.  The attics are not accessible and it could not be determined if there is moisture, water intrusion, or excessive daylight in the attics. 6.4. Exterior Walls Building Exterior Walls Type Location Condition Primary Finish Brick veneer Fair Secondary Finish Metal siding Fair Accented with -- -- Soffits Concealed Fair Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings. Anticipated Lifecycle Replacements:  Metal siding  Masonry re-pointing Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance, including patching repairs, graffiti removal, and re-caulking, is highly recommended. Future lifecycle replacements of the components listed above will be required. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 16 www.EMGcorp.com p 800.733.0660 6.5. Exterior and Interior Stairs Not applicable. There are no exterior or interior stairs. 6.6. Exterior Windows and Doors Building Windows Window Framing Glazing Location Window Screen Condition Aluminum framed, fixed Double glaze Exterior walls ☐ Fair Aluminum framed, operable Double glaze Exterior walls ☐ Fair Aluminum framed, fixed, sidelight Single glaze Exterior doors ☐ Poor Building Doors Main Entrance Doors Door Type Condition Fully glazed, metal framed Fair Secondary Entrance Doors Fully glazed, metal framed Fair Service Doors -- -- Overhead Doors -- -- Anticipated Lifecycle Replacements:  Windows  Exterior fully glazed doors Actions/Comments:  The sidelight windows are antiquated, energy-inefficient units with single-pane glazing. Window replacement is recommended. 6.7. Patio, Terrace, and Balcony Building Patio, Terrace and Balcony Type Description Location Condition Ground Floor Patio Brick pavers Right side Fair Upper Balcony Structure -- -- -- Balcony Decks -- -- -- Balcony Deck Toppings -- -- -- Balcony Guardrails -- -- -- Anticipated Lifecycle Replacements:  Brick pavers BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 17 www.EMGcorp.com p 800.733.0660 Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 18 www.EMGcorp.com p 800.733.0660 7. Building Mechanical and Plumbing Systems See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of manufacturer of the major mechanical equipment, if available. 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) Distribution System Air Distribution System Constant volume Quantity and Capacity of Air Handlers 3 air handlers ranging from approximately 5,000 to 11,000 CFM Location of Air Handlers Rooftop, penthouse Large Spaces the Larger Dedicated AHU’s Serve Recreation Room, Kitchen Age of Air Handlers All units appear to be original 1982 equipment Air Handler Condition Fair Controls and Ventilation HVAC Control System Individual non-programmable thermostats/controls HVAC Control System Condition Fair Building Ventilation Roof top exhaust fans Ventilation System Condition Fair Anticipated Lifecycle Replacements:  Air handling units  Rooftop exhaust fans Actions/Comments:  The HVAC systems are maintained by the in-house maintenance staff. Records of the installation, maintenance, upgrades, and replacement of the HVAC equipment at the property have been maintained since the property was first occupied.  Approximately all of the HVAC equipment is original.  The HVAC equipment appears to be functioning adequately overall. The engineering staff was interviewed about the historical and recent performance of the equipment and systems. No chronic problems were reported and an overall sense of satisfaction with the systems was conveyed. However, due to the inevitable failure of parts and components over time, some of the equipment will require replacement. A budgetary cost for this work is included. 7.2. Building Plumbing and Domestic Hot Water Building Plumbing System Type Description Condition Water Supply Piping Copper Fair Waste/Sewer Piping Cast iron Fair BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 19 www.EMGcorp.com p 800.733.0660 Building Plumbing System Type Description Condition Vent Piping Cast iron and PVC Fair Water Meter Location Fire Sprinkler Room Domestic Water Heaters or Boilers Components Water Heater Fuel Natural gas Quantity and Input Capacity 1 unit at 40,000 BTUH Storage Capacity 50 gallons Boiler or Water Heater Condition Good Supplementary Storage Tanks? No Storage Tank Quantity and Volume -- Quantity of Storage Tanks -- Storage Tank Condition -- Domestic Hot Water Circulation Pumps (3 HP and over) No Adequacy of Hot Water Adequate Adequacy of Water Pressure Adequate Plumbing Fixtures Water Closets Commercial grade Toilet (Water Closet) Flush Rating 1.6 GPF Common Area Faucet Nominal Flow Rate 2.0 GPM Condition Fair Anticipated Lifecycle Replacements:  Water heaters  Toilets  Urinals  Sinks  Lavatories Actions/Comments:  The plumbing systems appear to be well maintained and functioning adequately. The water pressure appears to be sufficient. No significant repair actions or short term replacement costs are required. Routine and periodic maintenance is recommended. Future lifecycle replacements of the components or systems listed above will be required. 7.3. Building Gas Distribution Gas service is supplied from the gas main on the adjacent public street. The gas meter and regulator location could not be determined. The gas distribution piping within the building is malleable steel (black iron). BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 20 www.EMGcorp.com p 800.733.0660 Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The pressure and quantity of gas appear to be adequate.  Only limited observation of the gas distribution piping can be made due to hidden conditions. 7.4. Building Electrical Building Electrical Systems Electrical Lines Underground Transformer Pad-mounted Main Service Size 800 Amps Volts 120/208 Volt, three-phase Meter and Panel Location Front of building Branch Wiring Copper Conduit Metallic Step-Down Transformers? No Security / Surveillance System? No Building Intercom System? No Lighting Fixtures T-12 Main Distribution Condition Fair Secondary Panel and Transformer Condition Fair Lighting Condition Fair Anticipated Lifecycle Replacements:  Circuit breaker panels  Interior light fixtures Actions/Comments:  The onsite electrical systems up to the meters are owned and maintained by the respective utility company.  The electrical service and capacity appear to be adequate for the property’s demands.  The panels are mostly original 1982 components. The electrical service is reportedly adequate for the facility’s needs. However, due to the age of the panels and increasing difficulty of obtaining replacement parts over time, lifecycle replacements are recommended per above. 7.5. Building Elevators and Conveying Systems Not applicable. There are no elevators or conveying systems. 7.6. Fire Protection and Security Systems Item Description Type Wet pipe BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 21 www.EMGcorp.com p 800.733.0660 Item Description Type Wet pipe Fire Alarm System Central Alarm Panel ☒ Battery-Operated Smoke Detectors ☐ Alarm Horns ☒ Annunciator Panels ☐ Hard-Wired Smoke Detectors ☒ Strobe Light Alarms ☒ Pull Stations ☒ Emergency Battery-Pack Lighting ☒ Illuminated EXIT Signs ☒ Alarm System Condition Poor Sprinkler System None ☐ Standpipes ☐ Backflow Preventer ☒ Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☒ Suppression Condition Fair Central Alarm Panel System Location of Alarm Panel Installation Date of Alarm Panel Fire Alarm Room 1982 Fire Extinguishers Last Service Date Servicing Current? 02/2017 Yes Hydrant Location Rear of building Siamese Location Rear Elevation Special Systems Kitchen Suppression System ☒Computer Room Suppression System ☐ Anticipated Lifecycle Replacements:  Central alarm panel  Alarm devices and system  Sprinkler heads Actions/Comments:  The fire alarm systems appear somewhat antiquated and not up to current standards. A lack of strobes and audio alarms was present in the restrooms. Due to the age of the components and apparent shortcomings, a full modernization project is recommended. A budgetary cost is included.  The central alarm panel appears to be original and of the relay style. Based on its age and because replacement parts and components for this type of equipment may be obsolete, the alarm panel requires replacement. 7.7. Life Support Systems Not applicable. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 22 www.EMGcorp.com p 800.733.0660 8. Interior Spaces 8.1. Interior Finishes The facility is used as a senior community center for the City of Yorkville. The most significant interior spaces include recreation spaces, offices, kitchen, and main entrance lobby. Supporting areas include hallways, restrooms, mechanical penthouse, and utility closet. The following table generally describes the locations and typical conditions of the interior finishes within the facility: Typical Floor Finishes Floor Finish Locations General Condition Vinyl tile Recreation rooms Fair Carpet Offices, recreation rooms Fair Quarry tile Lobby, restrooms, kitchen Fair Typical Wall Finishes Wall Finish Locations General Condition Painted CMU Offices, restrooms, utility closets Fair Exposed CMU/masonry Lobby, recreation rooms, kitchen, recreation rooms, offices Fair Painted drywall Offices Fair Fabric panels Recreation room Fair Typical Ceiling Finishes Ceiling Finish Locations General Condition Suspended T-bar (Acoustic) Lobby, kitchen, restrooms Fair Painted drywall Offices, recreation rooms Fair Exposed structure Recreation rooms, offices Fair Interior Doors Item Type Condition Interior Doors Solid core wood Fair Door Framing Metal Fair Fire Doors Yes Fair Anticipated Lifecycle Replacements:  Carpet BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 23 www.EMGcorp.com p 800.733.0660  Vinyl tile  Quarry tile  Interior paint  Suspended acoustic ceiling tile  Interior doors Actions/Comments:  It appears that the interior finishes are original.  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. 8.2. Commercial Kitchen & Laundry Equipment The kitchen area has a variety of commercial kitchen appliances, fixtures, and equipment. The equipment is owned and maintained in- house and by the tenants. The tenants are responsible for any necessary replacement costs of their equipment only. The kitchen includes the following major appliances, fixtures, and equipment: Commercial Kitchen Appliance Comment Condition Refrigerators (tenant owned) Up-right Good Freezers (tenant owned) Up-right Good Ranges Gas Fair Ovens Gas Fair Griddles / Grills Gas Fair Fryers ☐ -- Hood Exhaust ducted to exterior Fair Dishwasher ☐ -- Microwave ☐ -- Ice Machines ☐ -- Steam Tables ☐ -- Work Tables ☒ Good Shelving ☐ -- Anticipated Lifecycle Replacements:  Cooking Range /Oven/Grill Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 24 www.EMGcorp.com p 800.733.0660 9. Other Structures Not applicable. There are no major accessory structures. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 25 www.EMGcorp.com p 800.733.0660 10. Certification City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Beecher Community Center, 908 Game Farm Road, Yorkville, Illinois, the “Property”. It is our understanding that the primary interest of City of Yorkville is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine if the present Property has conditions that will have a significant impact on its continued operations. The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site visit, and our experience with similar properties. No testing, exploratory probing, dismantling or operating of equipment or in depth studies were performed unless specifically required under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2 for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that the observations and research were conducted. This report has been prepared on behalf of and exclusively for the use of City of Yorkville for the purpose stated within Section 2 of this report. The report, or any excerpt thereof, shall not be used by any party other than City of Yorkville or for any other purpose than that specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG. Any reuse or distribution of this report without such consent shall be at City of Yorkville and the recipient’s sole risk, without liability to EMG. Prepared by: Paul Prusa P.E., LEED AP, Project Manager Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager ahupp@emgcorp.com 800.733.0660 x6623 BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 26 www.EMGcorp.com p 800.733.0660 11. Appendices Appendix A: Photographic Record Appendix B: Site Plan Appendix C: Supporting Documentation Appendix D: EMG Accessibility Checklist Appendix E: Pre-Survey Questionnaire BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 Appendix A: Photographic Record Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #1: FRONT ELEVATION #2: RIGHT ELEVATION #3: LEFT ELEVATION #4: REAR ELEVATION #5: SIDEWALK #6: DETERIORATING SIDEWALK AND REPAIRED CRACKS Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #7: PARKING LOTS, ASPHALT PAVEMENT #8: SIGNIFICANT CRACKING AND DETERIORATION OF PARKING LOT #9: HIGH PRESSURE SODIUM LIGHTING FIXTURE #10: FLAGPOLE #11: POLE LIGHT #12: SIGNAGE Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #13: ROOF, ASPHALT SHINGLE #14: EXTERIOR WALL, ALUMINUM SIDING #15: EXTERIOR DOOR, FULLY- GLAZED ALUMINUM-FRAMED SWINGING #16: WINDOW, ALUMINUM DOUBLE- GLAZED OPERABLE #17: WINDOW, ALUMINUM DOUBLE- GLAZED FIXED #18: PEDESTRIAN PAVEMENT, SIDEWALK, CLAY BRICK/MASONRY PAVERS Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #19: EXHAUST FAN #20: AIR HANDLER #21: WATER HEATER #22: SINK, MULTI-COMPARTMENT #23: LAVATORY #24: SINK, STAINLESS STEEL Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #25: DRINKING FOUNTAIN, REFRIGERATED #26: TOILET, TANKLESS (WATER CLOSET) #27: SERVICE SINK #28: LIGHTING #29: MAIN DISTRIBUTION PANEL #30: METAL HALIDE LIGHTING FIXTURE Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #31: EMERGENCY/EXIT LIGHT COMBO #32: FIRE EXTINGUISHER #33: BACKFLOW PREVENTER, FIRE #34: FIRE ALARM CONTROL PANEL, ADDRESSABLE #35: FIRE ALARM DEVICES #36: SPRINKLER HEAD Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #37: FIRE SUPPRESSION SYSTEM, WET CHEMICAL #38: VINYL TILE (VCT) #39: CARPET #40: TOILET PARTITIONS #41: INTERIOR WALL FINISH, ACOUSTICAL TILE (ACT) FABRIC-FACED #42: INTERIOR CEILING FINISH, GYPSUM BOARD/PLASTER Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #43: INTERIOR WALL FINISH, CONCRETE/MASONRY #44: QUARRY TILE #45: INTERIOR CEILING FINISH, ACOUSTICAL TILE (ACT) #46: WATER STAINED ACOUSTICAL TILES #47: INTERIOR WALL FINISH #48: INTERIOR DOOR, FULLY- GLAZED ALUMINUM-FRAMED SWINGING Beecher Community Center EMG PROJECT NO: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 #49: INTERIOR DOOR, WOOD SOLID- CORE #50: INTERIOR DOOR, FIRE 90- MINUTES AND OVER #51: KITCHEN CABINET #52: COMMERCIAL KITCHEN, RANGE/OVEN, 6-BURNER WITH GRIDDLE #53: COMMERCIAL KITCHEN, EXHAUST HOOD BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 Appendix B: Site Plan Site Plan Project Name: Beecher Community Center Project Number: 122700.17R000-005.322 Source: Google Maps On-Site Date: May 23, 2017 BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 Appendix C: EMG Accessibility Checklist Page 1 of 4 Date Completed: June 7, 2017 Property Name: Beecher Community Center EMG Project Number: 122700.17R000-005.322 Building History Yes No Unk Comments 1 Has an ADA survey previously been completed for this property? X 2 Have any ADA improvements been made to the property? X 3 Does a Transition Plan / Barrier Removal Plan exist for the property? X 4 Has building ownership or management received any ADA related complaints that have not been resolved? X 5 Is any litigation pending related to ADA issues? X Parking Yes No NA Comments 1 Are there sufficient accessible parking spaces with respect to the total number of reported spaces? X However no spaces are designated for vans. 2 Are there sufficient van-accessible parking spaces available? X 3 Are accessible spaces marked with the International Symbol of Accessibility? Are there signs reading “Van Accessible” at van spaces? X No designated van spaces. 4 Is there at least one accessible route provided within the boundary of the site from public transportation stops, accessible parking spaces, passenger loading zones, if provided, and public streets and sidewalks? X 5 Do curbs on the accessible route have depressed, ramped curb cuts at drives, paths, and drop-offs? X 6 If required does signage exist directing you to accessible parking and an accessible building entrance? X Ramps Yes No NA Comments 1* Do all ramps along accessible path of travel appear to meet slope requirements? ( 1:12 or less) X 2 Are ramps that appear longer than 6 ft complete with railings on both sides? X 3 Does the width between railings appear at least 36 inches? X Page 2 of 4 Ramps (cont.) Yes No NA Comments 4 Is there a level landing for approximately every 30 ft horizontal length of ramp, at the top and at the bottom of ramps and switchbacks? X Entrances/Exits Yes No NA Comments 1 Do all required accessible entrance doorways appear at least 32 inches wide and not a revolving door? X 2 If the main entrance is inaccessible, are there alternate accessible entrances? X 3 Is the door hardware easy to operate (lever/push type hardware, no twisting required and not higher than approximately 48 inches above the floor)? X Paths of Travel Yes No NA Comments 1 Are all paths of travel free of obstruction and wide enough for a wheelchair (appear at least 36 inches wide)? X 2 Are wheelchair-accessible facilities (toilet rooms, exits, etc.) identified with signage? X 3 Is there a path of travel that does not require the use of stairs? X Elevators Yes No NA Comments 1 Do the call buttons have visual and audible signals to indicate when a call is registered and answered when car arrives? X 2 Are there visual and audible signals inside cars indicating floor change? X 3 Are there standard raised and Braille marking on both jambs of each hoist way entrance as well as all cab/call buttons? X 4 Do elevator doors have a reopening device that will stop and reopen a car door if an object or a person obstructs the door? X 5 Are elevator controls low enough to be reached from a wheelchair (appears to be between 15 and 48 inches)? X 6 If a two-way emergency communication system is provided within the elevator cab, is it usable without voice communication? X Page 3 of 4 Toilet Rooms Yes No NA Comments 1 Are common area public restrooms located on an accessible route? X 2 Are pull handles push/pull or lever type? X 3 Are there audible and visual fire alarm devices in the toilet rooms? X 4 Are toilet room access doors wheelchair- accessible (appear to be at least 32 inches wide)? X 5 Are public restrooms large enough to accommodate a wheelchair turnaround (appear to have 60” turning diameter)? X 6 In unisex toilet rooms, are there safety alarms with pull cords? X 7 Are toilet stall doors wheelchair accessible (appear to be at least 32” wide)? X 8 Are grab bars provided in toilet stalls? X 9 Are sinks provided with clearance for a wheelchair to roll under (appear to have 29” clearance)? X 10 Are sink handles operable with one hand without grasping, pinching or twisting? X 11 Are exposed pipes under sink sufficiently insulated against contact? X Guest Rooms Yes No NA Comments 1 How many total accessible sleeping rooms does the property management report to have? Provide specific number in comment field. Are there sufficient reported accessible sleeping rooms with respect to the total number of reported guestrooms? See attached hot sheet. X Page 4 of 4 Guest Rooms (cont.) Yes No NA Comments 2 How many of the accessible sleeping rooms per property management have roll- in showers? Provide specific number in comment field. Are there sufficient reported accessible rooms with roll-in showers with respect to the total number of reported accessible guestrooms? See attached hot sheet. X 3 How many assistive listening kits and/or rooms with communication features are available per property management? Provide specific number in comment field. Are there sufficient reported assistive listening devices with respect to the total number of rooms? See attached hot sheet. X Pools Yes No NA Comments 1 Are public access pools provided? If the answer is no, please disregard this section. X 2 How many accessible access points are provided to each pool/spa? Provide number in comment field. Is at least one fixed lift or sloped entry to the pool provided? X Play Area Yes No NA Comments 1 Has the play area been reviewed for accessibility? All public playgrounds are subject to ADAAG standards. X Exercise Equipment Yes No NA Comments 1 Does there appear to be adequate clear floor space around the machines/equipment (30” by 48” minimum)? X *Based on visual observation only. The slope was not confirmed through measurements. BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 Appendix D: Pre-Survey Questionnaire PROPERTY CONDITION ASSESSMENT : PRE-SURVEY QUESTIONNAIRE Name of Person Completing Questionnaire:N/A - Not returned to EMG Association with Property: Length of Assocation with Property: Date Completed: Phone Number: Property Name: EMG Project Number: Inspections Date Last Inspected List any Outstanding Repairs Required 1 Elevators 2 HVAC, Mechanical, Electric, Plumbing 3 Life-Safety/Fire 4 Roofs Question Response 5 List any major capital improvement within the last three years. 6 List any major capital expenditures planned for the next year. 7 What is the age of the roof(s)? 8 What building systems (HVAC, roof, interior/exterior finishes, paving, etc.) are the responsibilities of the tenant to maintain and replace? Question Yes No Unk N/A Comments 9 Are there any unresolved building, fire, or zoning code issues? 10 Are there any "down" or unusable units? 11 Are there any problems with erosion, stormwater drainage or areas of paving that do not drain? 12 Is the property served by a private water well? 13 Is the property served by a private septic system or other waste treatment systems? 14 Are there any problems with foundations or structures? 15 Is there any water infiltration in basements or crawl spaces? 16 Are there any wall, or window leaks? 17 Are there any roof leaks? 18 Is the roofing covered by a warranty or bond? 19 Are there any poorly insulated areas? 20 Is Fire Retardant Treated (FRT) plywood used? PROPERTY CONDITION ASSESSMENT : PRE-SURVEY QUESTIONNAIRE Question Yes No Unk N/A Comments 21 Is exterior insulation and finish system (EIFS) or a synthetic stucco finish used? 22 Are there any problems with the utilities, such as inadequate capacities? 23 Are there any problems with the landscape irrigation systems? 24 Has a termite/wood boring insect inspection been performed within the last year? 25 Do any of the HVAC systems use R-11, 12, or 22 refrigerants? 26 Has any part of the property ever contained visible suspect mold growth? 27 Is there a mold Operations and Maintenance Plan? 28 Have there been indoor air quality or mold related complaints from tenants? 29 Is polybutylene piping used? 30 Are there any plumbing leaks or water pressure problems? 31 Are there any leaks or pressure problems with natural gas service? 32 Does any part of the electrical system use aluminum wiring? 33 Do Residential units have a less than 60-Amp service? 34 Do Commercial units have less than 200-Amp service? 35 Are there any recalled fire sprinkler heads (Star, GEM, Central, Omega)? 36 Is there any pending litigation concerning the property? 37 Has the management previously completed an ADA review? 38 Have any ADA improvements been made to the property? 39 Does a Barrier Removal Plan exist for the property? 40 Has the Barrier Removal Plan been approved by an arms-length third party? 41 Has building ownership or management received any ADA related complaints? 42 Does elevator equipment require upgrades to meet ADA standards? 43 Are there any problems with exterior lighting? 44 Are there any other significant issues/hazards with the property? PROPERTY CONDITION ASSESSMENT : PRE-SURVEY QUESTIONNAIRE Question Yes No Unk N/A Comments 45 Are there any unresolved construction defects at the property? Comments BEECHER COMMUNITY CENTER EMG PROJECT NO.: 122700.17R000-005.322 www.EMGcorp.com p 800.733.0660 On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below. Provide copies if possible. INFORMATION REQUIRED 1. All available construction documents (blueprints) for the original construction of the building or for any tenant improvement work or other recent construction work. 2. A site plan, preferably 8 1/2" X 11", which depicts the arrangement of buildings, roads, parking stalls, and other site features. 3. For commercial properties, provide a tenant list which identifies the names of each tenant, vacant tenant units, the floor area of each tenant space, and the gross and net leasable area of the building(s). 4. For apartment properties, provide a summary of the apartment unit types and apartment unit type quantities, including the floor area of each apartment unit as measured in square feet. 5. For hotel or nursing home properties, provide a summary of the room types and room type quantities. 6. Copies of Certificates of Occupancy, building permits, fire or health department inspection reports, elevator inspection certificates, roof or HVAC warranties, or any other similar, relevant documents. 7. The names of the local utility companies which serve the property, including the water, sewer, electric, gas, and phone companies. 8. The company name, phone number, and contact person of all outside vendors who serve the property, such as mechanical contractors, roof contractors, fire sprinkler or fire extinguisher testing contractors, and elevator contractors. 9. A summary of recent (over the last 5 years) capital improvement work which describes the scope of the work and the estimated cost of the improvements. Executed contracts or proposals for improvements. Historical costs for repairs, improvements, and replacements. 10. Records of system and material ages (roof, MEP, paving, finishes, furnishings). 11. Any brochures or marketing information. 12. Appraisal, either current or previously prepared. 13. Current occupancy percentage and typical turnover rate records (for commercial and apartment properties). 14. Previous reports pertaining to the physical condition of property. 15. ADA survey and status of improvements implemented. 16. Current / pending litigation related to property condition. Your timely compliance with this request is greatly appreciated. Prepared for: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 FACILITY CONDITION ASSESSMENT Public Works Garage (Frame Building) 185 Wolf Street Yorkville, Illinois 60560 PREPARED BY: EMG CONTACT: EMG Andrew Hupp 10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant Owings Mills, Maryland 21117 800.733.0660 x6632 800.733.0660 arhupp@emgcorp.com www.EMGcorp.com EMG Project Number: Date of Report: On Site Date: 122700.17R000-041.322 July 18, 2017 June 26, 2017 FACILITY CONDITION ASSESSMENT PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 TABLE OF CONTENTS 1. Executive Summary ............................................................................................................................. 1 1.1. Property Information and General Physical Condition ................................................................ 1 1.2. Facility Condition Index (FCI) ...................................................................................................... 2 1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3 1.4. Opinions of Probable Cost .......................................................................................................... 3 1.4.1. Methodology ................................................................................................................................ 4 1.4.2. Immediate Repairs ...................................................................................................................... 4 1.4.3. Replacement Reserves ............................................................................................................... 4 2. Purpose and Scope .............................................................................................................................. 5 2.1. Purpose ....................................................................................................................................... 5 2.2. Scope .......................................................................................................................................... 6 2.3. Personnel Interviewed ................................................................................................................. 6 2.4. Documentation Reviewed ........................................................................................................... 7 2.5. Pre-Survey Questionnaire ........................................................................................................... 7 2.6. Weather Conditions ..................................................................................................................... 7 3. Accessibility and Property Research ................................................................................................. 8 3.1. ADA Accessibility ........................................................................................................................ 8 3.2. Municipal Information, Flood Zone and Seismic Zone ................................................................ 8 4. Existing Building Assessment ............................................................................................................ 9 4.1. Unit or Space Types .................................................................................................................... 9 4.2. Inaccessible Areas or Key Spaces Not Observed ...................................................................... 9 5. Site Improvements ............................................................................................................................. 10 5.1. Utilities ....................................................................................................................................... 10 5.2. Parking, Paving, and Sidewalks ................................................................................................ 10 5.3. Drainage Systems and Erosion Control .................................................................................... 11 5.4. Topography and Landscaping ................................................................................................... 12 5.5. General Site Improvements ....................................................................................................... 12 6. Building Architectural and Structural Systems ............................................................................... 14 6.1. Foundations ............................................................................................................................... 14 6.2. Superstructure ........................................................................................................................... 14 6.3. Roofing ...................................................................................................................................... 14 6.4. Exterior Walls ............................................................................................................................ 15 6.5. Exterior and Interior Stairs ......................................................................................................... 16 6.6. Exterior Windows and Doors ..................................................................................................... 16 6.7. Patio, Terrace, and Balcony ...................................................................................................... 17 7. Building Mechanical and Plumbing Systems .................................................................................. 18 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 18 7.2. Building Plumbing and Domestic Hot Water ............................................................................. 19 7.3. Building Gas Distribution ........................................................................................................... 20 7.4. Building Electrical ...................................................................................................................... 20 7.5. Building Elevators and Conveying Systems .............................................................................. 21 7.6. Fire Protection and Security Systems ....................................................................................... 21 7.7. Life Support Systems ................................................................................................................ 22 8. Interior Spaces .................................................................................................................................... 23 8.1. Interior Finishes ......................................................................................................................... 23 8.2. Commercial Kitchen & Laundry Equipment .............................................................................. 24 9. Other Structures ................................................................................................................................. 25 10. Certification ......................................................................................................................................... 26 11. Appendices ......................................................................................................................................... 27 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 1 www.EMGcorp.com p 800.733.0660 1. Executive Summary 1.1. Property Information and General Physical Condition The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the report and in the Appendices. Property Information Address: 185 Wolf Street, Yorkville, IL 60560 Year Constructed/Renovated: 2008 Current Occupants: City of Yorkville Percent Utilization: 100% Management Point of Contact: City of Yorkville, Mr. Peter Ratos 630.553.8574 phone pratos@yorkville.il.us email Property Type: Office, Garage Site Area: 2.4 acres Building Area: 10,600 SF Number of Buildings: 1 Number of Stories: 1 Parking Type and Number of Spaces: 32 spaces in open lots. Building Construction: Steel frame with concrete-topped metal decks. Roof Construction: Sloped roofing with metal finish. Exterior Finishes: Metal Siding Heating, Ventilation & Air Conditioning: Condensing unit, Furnace, Ceiling Fans, and Unit Heaters. Fire and Life/Safety: Smoke detectors, strobes, extinguishers, exit signs, and carbon monoxide detectors. Dates of Visit: June 26, 2017 On-Site Point of Contact (POC): Tony Hule Assessment and Report Prepared by: Tammy Prusa Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager arhupp@emgcorp.com 800.733.0660 x6632 Systemic Condition Summary Site Fair HVAC Good PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 2 www.EMGcorp.com p 800.733.0660 Systemic Condition Summary Structure Good Plumbing Fair Roof Good Electrical Good Vertical Envelope Good Elevators -- Interiors Fair Fire -- The following bullet points highlight the most significant short term and modernization recommendations:  Installation of a complete Fire Alarm System  Installation of a complete Sprinkler System Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property appears to have been well maintained since it was first occupied and is in fair overall condition. The property has had no major capital improvements. The property is less than 9 years old and has not required any major capital improvements. 1.2. F acility Condition Index (FCI) One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to the Current Replacement Value. Fci Condition Rating Definition Percentage Value PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 3 www.EMGcorp.com p 800.733.0660 Good In new or well-maintained condition, with no visual evidence of wear, soiling or other deficiencies. 0% to 5% Fair Subjected to wear and soiling but is still in a serviceable and functioning condition. > than 5% to 10% Poor Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life. > than 10% to 60% Very Poor Has reached the end of its useful or serviceable life. Renewal is now necessary. > than 60% The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide capital improvement funding strategy. Key findings from the assessment include: Key Finding Metric Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 5.9% Fair 10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 2.8% Good Current Replacement Value (CRV) 10,600 SF * 183.24 / SF = $1,832,371 Year 0 (Current Year) - Immediate Repairs (IR) $109,797 Years 1-10 – Replacement Reserves (RR) $53,136 Total Capital Needs $162,933 The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:  Installation of a complete Fire Alarm System  Installation of a complete Sprinkler System Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this report. 1.3. Special Issues and Follow-Up Recommendations As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this assessment. There are no visual indications of the presence of fungal growth, conditions conducive to fungal growth, or evidence of moisture in representative readily accessible areas of the property. 1.4. Opinions of Probable Cost Cost estimates are attached at the front of this report (following the cover page). These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions. Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the FCA. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 4 www.EMGcorp.com p 800.733.0660 1.4.1. Methodology Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use, the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life (RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may affect the service life of some systems or components. Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and manage the corrections. 1.4.2. Immediate Repairs Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost. 1.4.3. Replacement Reserves Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period. Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other occurrences that are typically covered by insurance, rather than reserved for, are also excluded. Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers' representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the ownership’s or property management’s maintenance staff are also considered. EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate Repair Cost Estimate. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 5 www.EMGcorp.com p 800.733.0660 2. Purpose and Scope 2.1. Purpose EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit. Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building systems or components that have realized or exceeded their typical expected useful lives. CONDITIONS: The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent, Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used: Excellent = New or very close to new; component or system typically has been installed within the past year, sound and performing its function. Eventual repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life. Component or system is performing adequately at this time but may exhibit some signs of wear, deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or system’s condition and/or its estimated remaining useful life. Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition could contribute to or cause the deterioration of contiguous elements or systems. Either full component replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or prolong useful life. Failed = Component or system has ceased functioning or performing as intended. Replacement, repair, or other significant corrective action is recommended or required. Not Applicable = Assigning a condition does not apply or make logical sense, most commonly due to the item in question not being present. FORMAT OF THE BODY OF THE REPORT: Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following sequence:  A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.  A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted beyond the first several years.  A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or Failed condition at the time of the assessment, with corresponding costs included within the first few years. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 6 www.EMGcorp.com p 800.733.0660 PLAN TYPES: Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest significance. The following Plan Types are listed in general weighted order of importance: Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system or component that presents a potential liability risk. Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended, and/or poses a risk to overall system stability. Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements. Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or site. Modernization/Adaptation = Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current standards, facility usage, or client/occupant needs. Lifecycle/Renewal = Any component or system in which future repair or replacement is anticipated beyond the next several years and/or is of minimal substantial early-term consequence. 2.2. Scope The standard scope of the Facility Condition Assessment includes the following:  Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment.  Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable.  Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.  Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey, but will help identify exposure to issues and the need for further review.  Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed. Sampling will not be considered in routine assessments.  List the current utility service providers.  Review maintenance records and procedures with the in-place maintenance personnel.  Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas, and the significant mechanical, electrical and elevator equipment rooms.  Provide recommendations for additional studies, if required, with related budgetary information.  Provide an Executive Summary at the beginning of this report. 2.3. Personnel Interviewed The management were interviewed for specific information relating to the physical property, available maintenance procedures, historical performance of key building systems and components, available drawings and other documentation. The following personnel from the facility and government agencies were interviewed in the process of conducting the FCA: Name and Title Organization Phone Number Tony Hule City of Yorkville (630) 885-3569 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 7 www.EMGcorp.com p 800.733.0660 The FCA was performed with the assistance of Tony Hule, City of Yorkville, the onsite Point of Contact (POC), who was cooperative and provided information that appeared to be accurate based upon subsequent site observations. The onsite contact is completely knowledgeable about the subject property and answered most questions posed during the interview process. The POC’s management involvement at the property has been for the past 14 years. 2.4. Documentation Reviewed Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation, methodology, or protocol. The Documentation Request Form is provided in Appendix E. Although Appendix E provides a summary of the documents requested or obtained, the following list provides more specific details about some of the documents that were reviewed or obtained during the site visit.  No documents available. 2.5. Pre-Survey Questionnaire A Pre-Survey Questionnaire was sent to the POC prior to the site visit, and was not returned. The questionnaire is included in Appendix E. 2.6. Weather Conditions June 26, 2017: Clear, with temperatures in the 70s (°F) and light winds. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 8 www.EMGcorp.com p 800.733.0660 3. Accessibility and Property Research 3.1. ADA Accessibility Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made. During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance. At a Garage/Office property, the areas considered as a public accommodation besides the site itself and parking, are the exterior accessible route, the interior accessible route up to the tenant lease lines and the interior common areas, including the common area restrooms. The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG that are not accessible as stated within the priorities of Title III, are as follows: Parking  Adequate number of designated parking stalls and signage for vans are not provided. Ramps  Existing exterior ramps and stairs are not equipped with the required handrails (each side). Restrooms  Install grab bars in accessible stalls at 36” above the floor. A full ADA Compliance Survey may reveal some aspects of the property that are not in compliance. Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code, although many local jurisdictions have adopted the Guidelines as such. The cost to address the achievable items noted above is included in the cost tables. 3.2. Municipal Information, Flood Zone and Seismic Zone Not applicable PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 9 www.EMGcorp.com p 800.733.0660 4. Existing Building Assessment 4.1. Unit or Space Types All 10,600 square feet of the building are occupied by a single occupant, City of Yorkville. The spaces are mostly a combination of offices, supporting restrooms, garages. 4.2. Inaccessible Areas or Key Spaces Not Observed The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed included the site within the property boundaries, exterior of the property and the roof. All areas of the property were available for observation during the site visit. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 10 www.EMGcorp.com p 800.733.0660 5. Site Improvements 5.1. Utilities The following table identifies the utility suppliers and the condition and adequacy of the services. Site Utilities Utility Supplier Condition and Adequacy Sanitary sewer City of Yorkville Good Storm sewer Yorkville Department of Public Works Good Domestic water City of Yorkville Good Electric service ComEd Good Natural gas service Nicor Good Actions/Comments:  According to the POC, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks. 5.2. Parking, Paving, and Sidewalks Item Description Main Ingress and Egress Wolf Street Access from North Additional Entrances N/A Additional Access from N/A Paving and Flatwork Item Material Last Work Done Condition Entrance Driveway Apron Asphalt 2008 Fair Parking Lot Asphalt 2008 Fair Drive Aisles None -- -- Service Aisles None -- -- Sidewalks Concrete 2008 Good Curbs Concrete 2008 Fair Site Stairs None -- -- Pedestrian Ramps None -- -- PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 11 www.EMGcorp.com p 800.733.0660 Parking Count Open Lot Carport Private Garage Subterranean Garage Freestanding Parking Structure 23 -- -- -- - Total Number of ADA Compliant Spaces 1 Number of ADA Compliant Spaces for Vans 0 Total Parking Spaces 23 Parking Ratio (Spaces/Apartments) -- Method of Obtaining Parking Count Physical count Exterior Stairs Location Material Handrails Condition None -- -- -- Anticipated Lifecycle Replacements:  Asphalt seal coating  Asphalt pavement Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. 5.3. Drainage Systems and Erosion Control Drainage System and Erosion Control System Exists At Site Condition Surface Flow ☒ Good Inlets ☐ -- Swales ☐ -- Detention pond ☐ -- Lagoons ☐ -- Ponds ☐ -- Underground Piping ☐ -- Pits ☐ -- Municipal System ☐ -- Dry Well ☐ -- Anticipated Lifecycle Replacements:  No components of significance PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 12 www.EMGcorp.com p 800.733.0660 Actions/Comments:  There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff capacity. There is no evidence of major ponding or erosion. 5.4. Topography and Landscaping Item Description Site Topography Generally flat. Landscaping Trees Grass Flower Beds Planters Drought Tolerant Plants Decorative Stone None ☒ ☒ ☐ ☐ ☐ ☐ ☐ Landscaping Condition Good Irrigation Automatic Underground Drip Hand Watering None ☐ ☐ ☐ ☒ Irrigation Condition -- Retaining Walls Type Location Condition None -- -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of erosion. 5.5. General Site Improvements Property Signage Property Signage Post mounted wood Street Address Displayed? Yes Site and Building Lighting Site Lighting None Pole Mounted Bollard Lights Ground Mounted Parking Lot Pole Type ☒ ☐ ☐ ☐ ☐ Choose an item. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 13 www.EMGcorp.com p 800.733.0660 Site and Building Lighting Building Lighting None Wall Mounted Recessed Soffit ☐ ☒ ☐ Fair Site Fencing Type Location Condition None -- -- REFUSE DISPOSAL Refuse Disposal Common area dumpsters Dumpster Locations Mounting Enclosure Contracted? Condition South part of Front Elevation Asphalt paving None No Fair Other Site Amenities Description Location Condition Playground Equipment None -- -- Tennis Courts None -- -- Basketball Court None -- -- Swimming Pool None -- -- Anticipated Lifecycle Replacements:  Exterior lighting Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 14 www.EMGcorp.com p 800.733.0660 6. Building Architectural and Structural Systems 6.1. Foundations Building Foundation Item Description Condition Foundation Slab on grade with integral footings Good Basement and Crawl Space None -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  There are no significant signs of settlement, deflection, or movement. 6.2. Superstructure Building Superstructure Item Description Condition Framing / Load-Bearing Walls Steel columns and beams Good Ground Floor Concrete slab Good Upper Floor Framing Wood joists Good Upper Floor Decking Plywood or OSB Fair Roof Framing Steel beams or girders Good Roof Decking Metal decking Fair Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The superstructure is exposed in some locations, which allows for limited observation. Walls and floors appear to be plumb, level, and stable. There are no significant signs of deflection or movement. 6.3. Roofing Primary Roof Type / Geometry Gable Roof Finish Metal Maintenance Outside Contractor Roof Age 9 Yrs PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 15 www.EMGcorp.com p 800.733.0660 Primary Roof Flashing Sheet Metal Warranties None Parapet Copings None Roof Drains Gutters and downspouts Fascia Metal Panel Insulation Fiberglass batts Soffits None Skylights No Attics Steel beams Ponding No Ventilation Source-1 Ridge Vents Leaks Observed No Ventilation Source-2 -- Roof Condition Good Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The roof finishes are original. Information regarding roof warranties or bonds was not available. The roofs are maintained by an outside contractor.  There is no evidence of active roof leaks.  There is no evidence of roof deck or insulation deterioration. The roof substrate and insulation should be inspected during any future roof repair or replacement work.  Roof drainage appears to be adequate. Clearing and minor repair of drain system components should be performed regularly as part of the property management’s routine maintenance and operations program.  The attics are not accessible and it could not be determined if there is moisture, water intrusion, or excessive daylight in the attics. 6.4. Exterior Walls Building Exterior Walls Type Location Condition Primary Finish Metal siding Good Secondary Finish Painted CMU Good Accented with -- -- Soffits Not Applicable -- Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings. Anticipated Lifecycle Replacements:  No components of significance PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 16 www.EMGcorp.com p 800.733.0660 Actions/Comments:  The metal siding has isolated areas of damaged siding along the top side of Garage No. 5. The damaged siding must be repaired. The cost for this work is relatively insignificant and the work can be performed as part of the property managements’ routine maintenance program. 6.5. Exterior and Interior Stairs Building Exterior and Interior Stairs Type Description Riser Handrail Balusters Condition Building Exterior Stairs None -- -- -- -- Building Interior Stairs Wood-framed Closed Wood Wood Good Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. 6.6. Exterior Windows and Doors Building Windows Window Framing Glazing Location Window Screen Condition Aluminum framed, operable Double glaze Front Elevation of Building ☐ Good Building Doors Main Entrance Doors Door Type Condition Metal, insulated Fair Secondary Entrance Doors Metal, insulated Fair Service Doors Metal, hollow Fair Overhead Doors Aluminium Good Anticipated Lifecycle Replacements:  Exterior Metal doors Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 17 www.EMGcorp.com p 800.733.0660 6.7. Patio, Terrace, and Balcony Not applicable. There are no patios, terraces, or balconies. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 18 www.EMGcorp.com p 800.733.0660 7. Building Mechanical and Plumbing Systems See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of manufacturer of the major mechanical equipment, if available. 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) Individual Units Primary Components Split system furnaces and condensing units Cooling (if separate from above) performed via components above Quantity and Capacity Ranges 1 unit ranging from 5 tons/BTUH Total Heating or Cooling Capacity 5 tons/BTUH Heating Fuel Electric Location of Equipment Interior Garage Space Served by System Entire building Age Ranges All units dated 2014 Primary Component Condition Good Supplemental Components Supplemental Component #1 Suspended unit heaters Location / Space Served by Suspended Unit Heaters Above Office in Garage Suspended Unit Heater Condition Good Supplemental Component #2 Ceiling Fans Location / Space Served by Ceiling Fans Throughout Building Ceiling Fans Condition Fair Supplemental Component #3 Engine Exhaust Removal Location / Space Served by Engine Exhaust Removal Ceiling of Garage Engine Exhaust Removal Condition Good Controls and Ventilation HVAC Control System Individual programmable thermostats/controls HVAC Control System Condition Good Building Ventilation Engine Exhaust Removal Ventilation System Condition Good PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 19 www.EMGcorp.com p 800.733.0660 Anticipated Lifecycle Replacements:  Engine Exhaust Removal Fans  Suspended Unit Heaters  Electric Furnace  Ceiling Fans  Condensing Unit Actions/Comments:  The HVAC systems are maintained by an outside contractor. Records of the installation, maintenance, upgrades, and replacement of the HVAC equipment at the property have been maintained since the property was first occupied.  The HVAC equipment appears to vary in age. The property is relatively new and has not required any major HVAC equipment replacements.  The HVAC equipment appears to be functioning adequately overall. No chronic problems were reported and an overall sense of satisfaction with the systems was conveyed. However, due to the inevitable failure of parts and components over time, some of the equipment will require replacement. 7.2. Building Plumbing and Domestic Hot Water Building Plumbing System Type Description Condition Water Supply Piping Copper Fair Waste/Sewer Piping Cast iron Fair Vent Piping Cast iron Fair Water Meter Location Right Elevation of Building Domestic Water Heaters or Boilers Components Water Heaters Fuel Electric Quantity and Input Capacity 1 unit Storage Capacity 50 gallons Boiler or Water Heater Condition Fair Supplementary Storage Tanks? No Storage Tank Quantity & Volume -- Quantity of Storage Tanks -- Storage Tank Condition -- Domestic Hot Water Circulation Pumps (3 HP and over) No Adequacy of Hot Water Adequate Adequacy of Water Pressure Adequate Plumbing Fixtures Water Closets Residential grade PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 20 www.EMGcorp.com p 800.733.0660 Plumbing Fixtures Toilet (Water Closet) Flush Rating 1.6 GPF Common Area Faucet Nominal Flow Rate 2.0 GPM Condition Fair Anticipated Lifecycle Replacements:  Water Heater  Backflow Preventer  Water Closets  Sinks  Lavatory  Bathroom Vanity Actions/Comments:  The plumbing systems appear to be well maintained and functioning adequately. The water pressure appears to be sufficient. No significant repair actions or short-term replacement costs are required. Routine and periodic maintenance is recommended. Future lifecycle replacements of the components or systems listed above will be required. 7.3. Building Gas Distribution Not applicable. The property is not supplied with natural gas. 7.4. Building Electrical Building Electrical Systems Electrical Lines Underground Transformer Pad-mounted Main Service Size 800 Amps Volts 120/240 Volt, single-phase Meter & Panel Location North Elevation of Building Branch Wiring Copper Conduit Metallic Step-Down Transformers? No Security / Surveillance System? No Building Intercom System? No Lighting Fixtures T-12 Main Distribution Condition Good Secondary Panel and Transformer Condition Good Lighting Condition Fair Anticipated Lifecycle Replacements:  Distribution Panels  Interior Lighting System PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 21 www.EMGcorp.com p 800.733.0660 Actions/Comments:  The onsite electrical systems up to the meters are owned and maintained by the respective utility company.  The electrical service and capacity appear to be adequate for the property’s demands.  The panels are mostly original 2008 components. The electrical service is reportedly adequate for the facility’s needs. However, due to the age of the panels and increasing difficulty of obtaining replacement parts over time, lifecycle replacements are recommended per above. 7.5. Building Elevators and Conveying Systems Not applicable. There are no elevators or conveying systems. 7.6. Fire Protection and Security Systems Item Description Type None Fire Alarm System Central Alarm Panel ☐ Battery-Operated Smoke Detectors ☒ Alarm Horns ☐ Annunciator Panels ☐ Hard-Wired Smoke Detectors ☐ Strobe Light Alarms ☐ Pull Stations ☐ Emergency Battery-Pack Lighting ☒ Illuminated EXIT Signs ☒ Alarm System Condition -- Sprinkler System None ☐ Standpipes ☐ Backflow Preventer ☒ Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐ Suppression Condition -- Central Alarm Panel System Location of Alarm Panel Installation Date of Alarm Panel -- -- Fire Extinguishers Last Service Date Servicing Current? 2016 No Hydrant Location None Siamese Location -- Special Systems Kitchen Suppression System ☐ Computer Room Suppression System ☐ Anticipated Lifecycle Replacements:  No components of significance Actions/Comments: PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 22 www.EMGcorp.com p 800.733.0660  The vast majority of the building is not protected by fire suppression. Due to its construction date, the facility is most likely “grandfathered” by code and the installation of fire sprinklers not required until major renovations are performed. Regardless of when or if installation of facility-wide fire suppression is required by the governing municipality, EMG recommends a retrofit be performed. As part of the major recommended short-term renovations, a facility-wide fire suppression retrofit is recommended. A budgetary cost is included.  The fire alarm systems appear somewhat antiquated and not up to current standards. Due to the age of the components and apparent shortcomings, a full modernization project is recommended. As part of the major recommended short-term renovations, a facility-wide fire alarm modernization is recommended. A budgetary cost is included. 7.7. Life Support Systems Not Applicable PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 23 www.EMGcorp.com p 800.733.0660 8. I nterior Spaces 8.1. I nterior Finishes The facility is used as an Office Building and Garage for the City of Yorkville. The most significant interior spaces include offices, and garage. Supporting areas include hallways, stairs, administrative offices, restrooms, employee break rooms and garages. The following table generally describes the locations and typical conditions of the interior finishes within the facility: Typical Floor Finishes Floor Finish Locations General Condition Concrete Offices, Garage, Restrooms Good Typical Wall Finishes Wall Finish Locations General Condition Painted drywall Office and Restroom Fair Steel Garage Good Typical Ceiling Finishes Ceiling Finish Locations General Condition Painted drywall Office and Restroom Fair Metal Garage Good Interior Doors Item Type Condition Interior Doors Hollow core Wood Fair Door Framing Wood Fair Fire Doors No -- Anticipated Lifecycle Replacements:  Wood Hollow-Core  Wood Hollow-Core Door w/Glass  Interior paint Actions/Comments:  It appears that the interior finishes are original.  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 24 www.EMGcorp.com p 800.733.0660 8.2. Commercial Kitchen & Laundry Equipment Not applicable. There are no commercial kitchens or laundry onsite. The Office kitchen includes the following residential appliances, fixtures, and equipment: Commercial Kitchen Appliance Comment Condition Refrigerators Up-right Fair Freezers -- -- Ranges -- -- Ovens -- -- Griddles / Grills -- -- Fryers -- -- Hood -- -- Dishwasher -- -- Microwave ☒ Fair Ice Machines ☐ -- Steam Tables ☐ -- Work Tables ☐ -- Shelving ☐ -- Commercial Laundry Equipment Comment Condition Commercial Washing Machines ☐ -- Commercial Dryers ☐ -- Residential Washers ☒ Fair Residential Dryers ☒ Fair Anticipated Lifecycle Replacements:  Refrigerator  Kitchen Cabinet  Residential Washer/Dryer Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 25 www.EMGcorp.com p 800.733.0660 9. Other Structures Not applicable. There are no major accessory structures. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 26 www.EMGcorp.com p 800.733.0660 10. Certification City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Public Works Garage (Frame Building), 185 Wolf Street, Yorkville, IL 60560, the “Property”. It is our understanding that the primary interest of ClientN is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine if the present Property has conditions that will have a significant impact on its continued operations. The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site visit, and our experience with similar properties. No testing, exploratory probing, dismantling or operating of equipment or in-depth studies were performed unless specifically required under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2 for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that the observations and research were conducted. This report has been prepared on behalf of and exclusively for the use of City of Yorkville for the purpose stated within Section 2 of this report. The report, or any excerpt thereof, shall not be used by any party other than City of Yorkville or for any other purpose than that specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG. Any reuse or distribution of this report without such consent shall be at City of Yorkville and the recipient’s sole risk, without liability to EMG. Prepared by: Tammy Prusa Project Manager Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager arhupp@emgcorp.com 800.733.0660 x6632 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 27 www.EMGcorp.com p 800.733.0660 11. Appendices Appendix A: Photographic Record Appendix B: Site Plan Appendix C: EMG Accessibility Checklist Appendix D: Pre-Survey Questionnaire PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix A: Photographic Record PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #1: FRONT ELEVATION #2: LEFT ELEVATION #3: REAR ELEVATION #4: RIGHT ELEVATION #5: SIDEWALK, CONCRETE #6: ASPHALT PAVEMENT PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #7: FOUNDATIONS, CONCRETE SLAB-ON-GRADE #8: ROOF, METAL #9: EXTERIOR WALL, ALUMINUM SIDING #10: INTERIOR STAIR/RAMP RAILS, WOOD #11: WINDOW, ALUMINUM DOUBLE- GLAZED #12: OVERHEAD DOOR, ALUMINUM ROLL-UP PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #13: EXTERIOR DOOR, STEEL W/ GLASS #14: EXTERIOR DOOR, STEEL #15: DAMAGE TO OVERHEAD DOOR NO. 5. #16: RESIDENTIAL FIXTURES, CEILING FAN #17: EXHAUST FAN, CENTRIFUGAL #18: UNIT HEATER, NATURAL GAS PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #19: FURNACE, ELECTRIC #20: CONDENSING UNIT/HEAT PUMP, SPLIT SYSTEM #21: UNIT HEATER, NATURAL GAS #22: WATER HEATER, ELECTRIC, RESIDENTIAL #23: BACKFLOW PREVENTER #24: LAVATORY, VITREOUS CHINA PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #25: TOILET, FLUSH TANK #26: SINK, PLASTIC #27: RESIDENTIAL APPLIANCES, CLOTHES WASHER #28: SINK, STAINLESS STEEL #29: BATHROOM VANITY CABINET, WOOD, WITH CULTURED MARBLE SINK TOP #30: INCANDESCENT LIGHTING FIXTURE, BASIC PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #31: DISTRIBUTION PANEL #1 #32: DISTRIBUTION PANEL #2 #33: DISTRIBUTION PANEL #3 #34: LIGHTING SYSTEM, INTERIOR, OFFICE BUILDING #35: DISTRIBUTION PANEL #4 #36: DISTRIBUTION PANEL #5 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #37: HIGH PRESSURE SODIUM LIGHTING FIXTURE #38: EXIT LIGHTING FIXTURE, LED #39: FIRE EXTINGUISHER #40: INTERIOR WALL FINISH, GYPSUM BOARD/PLASTER/METAL #41: INTERIOR WINDOW #42: INTERIOR WALL FINISH, STEEL PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #43: INTERIOR DOOR, WOOD SOLID- CORE W/ GLASS #44: INTERIOR DOOR, WOOD HOLLOW-CORE #45: INTERIOR CEILING FINISH, METAL #46: INTERIOR CEILING FINISH, GYPSUM BOARD/PLASTER #47: KITCHEN CABINET, BASE AND WALL SECTION, WOOD #48: RESIDENTIAL APPLIANCES, REFRIGERATOR PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #49: RESIDENTIAL APPLIANCES, CLOTHES DRYER PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix B: Site Plan Site Plan Project Name: Public Works Garage (Frame Building) Project Number: 122700.17R000-041.322 Source: Google Earth On-Site Date: June 26, 2017 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix C: EMG Accessibility Checklist Page 1 of 4 Date Completed: June 26, 2017 Property Name: Public Works Garage (Frame Building) EMG Project Number: 122700.17R000-041.322 Building History Yes No Unk Comments 1 Has an ADA survey previously been completed for this property? X 2 Have any ADA improvements been made to the property? X 3 Does a Transition Plan / Barrier Removal Plan exist for the property? X 4 Has building ownership or management received any ADA related complaints that have not been resolved? X 5 Is any litigation pending related to ADA issues? X Parking Yes No NA Comments 1 Are there sufficient accessible parking spaces with respect to the total number of reported spaces? X 2 Are there sufficient van-accessible parking spaces available? X 3 Are accessible spaces marked with the International Symbol of Accessibility? Are there signs reading “Van Accessible” at van spaces? X 4 Is there at least one accessible route provided within the boundary of the site from public transportation stops, accessible parking spaces, passenger loading zones, if provided, and public streets and sidewalks? X 5 Do curbs on the accessible route have depressed, ramped curb cuts at drives, paths, and drop-offs? X 6 If required does signage exist directing you to accessible parking and an accessible building entrance? X Ramps Yes No NA Comments 1* Do all ramps along accessible path of travel appear to meet slope requirements? ( 1:12 or less) X 2 Are ramps that appear longer than 6 ft complete with railings on both sides? X Page 2 of 4 Ramps (cont.) Yes No NA Comments 3 Does the width between railings appear at least 36 inches? X 4 Is there a level landing for approximately every 30 ft horizontal length of ramp, at the top and at the bottom of ramps and switchbacks? X Entrances/Exits Yes No NA Comments 1 Do all required accessible entrance doorways appear at least 32 inches wide and not a revolving door? X 2 If the main entrance is inaccessible, are there alternate accessible entrances? X 3 Is the door hardware easy to operate (lever/push type hardware, no twisting required and not higher than approximately 48 inches above the floor)? X Paths of Travel Yes No NA Comments 1 Are all paths of travel free of obstruction and wide enough for a wheelchair (appear at least 36 inches wide)? X 2 Are wheelchair-accessible facilities (toilet rooms, exits, etc.) identified with signage? X 3 Is there a path of travel that does not require the use of stairs? X Elevators Yes No NA Comments 1 Do the call buttons have visual and audible signals to indicate when a call is registered and answered when car arrives? X 2 Are there visual and audible signals inside cars indicating floor change? X 3 Are there standard raised and Braille marking on both jambs of each hoist way entrance as well as all cab/call buttons? X 4 Do elevator doors have a reopening device that will stop and reopen a car door if an object or a person obstructs the door? X 5 Are elevator controls low enough to be reached from a wheelchair (appears to be between 15 and 48 inches)? X 6 If a two-way emergency communication system is provided within the elevator cab, is it usable without voice communication? X Page 3 of 4 Toilet Rooms Yes No NA Comments 1 Are common area public restrooms located on an accessible route? X 2 Are pull handles push/pull or lever type? X 3 Are there audible and visual fire alarm devices in the toilet rooms? X 4 Are toilet room access doors wheelchair- accessible (appear to be at least 32 inches wide)? X 5 Are public restrooms large enough to accommodate a wheelchair turnaround (appear to have 60” turning diameter)? X 6 In unisex toilet rooms, are there safety alarms with pull cords? X 7 Are toilet stall doors wheelchair accessible (appear to be at least 32” wide)? X 8 Are grab bars provided in toilet stalls? X 9 Are sinks provided with clearance for a wheelchair to roll under (appear to have 29” clearance)? X 10 Are sink handles operable with one hand without grasping, pinching or twisting? X 11 Are exposed pipes under sink sufficiently insulated against contact? X Guest Rooms Yes No NA Comments 1 How many total accessible sleeping rooms does the property management report to have? Provide specific number in comment field. Are there sufficient reported accessible sleeping rooms with respect to the total number of reported guestrooms? See attached hot sheet. X Page 4 of 4 Guest Rooms Yes No NA Comments 2 How many of the accessible sleeping rooms per property management have roll- in showers? Provide specific number in comment field. Are there sufficient reported accessible rooms with roll-in showers with respect to the total number of reported accessible guestrooms? See attached hot sheet. X 3 How many assistive listening kits and/or rooms with communication features are available per property management? Provide specific number in comment field. Are there sufficient reported assistive listening devices with respect to the total number of rooms? See attached hot sheet. X Pools Yes No NA Comments 1 Are public access pools provided? If the answer is no, please disregard this section. X 2 How many accessible access points are provided to each pool/spa? Provide number in comment field. Is at least one fixed lift or sloped entry to the pool provided? X Play Area Yes No NA Comments 1 Has the play area been reviewed for accessibility? All public playgrounds are subject to ADAAG standards. X Exercise Equipment Yes No NA Comments 1 Does there appear to be adequate clear floor space around the machines/equipment (30” by 48” minimum)? X *Based on visual observation only. The slope was not confirmed through measurements. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix D: Pre-Survey Questionnaire PP RR EE --SS UU RR VV EE YY QQ UU EE SS TT II OO NN NN AA II RR EE This questionnaire must be completed by the property owner, the owner's designated representative, or someone knowledgeable about the subject property. The completed form must be presented to EMG's Field Observer on the day of the site visit. If the form is not completed, EMG’s Project Manager will require additional time during the on-site visit with such a knowledgeable person in order to complete the questionnaire. During the site visit, EMG's Field Observer may ask for details associated with selected questions. This questionnaire will be utilized as an exhibit in EMG's final Physical Needs Assessment. Name of person completing questionnaire: Association with property: Length of association with property: Date Completed: Phone Number: Property Name: Property Address Year Built # of Buildings/Stories # of Units Acres Directions: Please answer all questions to the best of your knowledge and in good faith. Please provide additional details in the Comments column, or backup documentation for any Yes responses. INSPECTIONS DATE OF LAST REPAIR/REPLACEMENT LIST ANY OUTSTANDING REPAIRS REQUIRED 1 Elevators How many? Type of elevator traction or hydraulic How old is the current elevator(s)? 2 HVAC Describe the existing HVAC system (what type of system). How old is the current system? 3 Mechanical Systems Describe current mechanical systems Give ages of each component and type 4 Electrical system How old is the current electrical system? 5 Plumbing System Describe the existing plumbing system (what type of piping for domestic water distribution system, sewer main, storm water). How old are the current plumbing system components? 6 Life-Safety/Fire Systems What systems are currently in place? How old are they? INSPECTIONS DATE OF LAST REPAIR/REPLACEMENT LIST ANY OUTSTANDING REPAIRS REQUIRED 7 Roofs What type of roof is on the building(s), What type of decking? How old is it/are they? 8 Foundation, Structure What type of foundation? (slab on grade, piers, concrete foundation walls, footings) What type of structure (wood frame, concrete, steel) QUESTION RESPONSE 9 List any major capital improvement within the last three years. 10 List any major capital expenditures planned for the next year. 11 Are any building systems (HVAC, roof, interior/exterior finishes, paving, etc.) the responsibilities of the tenant to maintain and replace? Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 12 Are there any unresolved building, fire, or zoning code issues? 13 Are there any "down" or unusable units? 14 Are there any problems with erosion, stormwater drainage or areas of paving that do not drain? 15 Is the property served by a private water well? If so, please give age of current well. 16 Is the property served by a private septic system or other waste treatment systems? If so, please give age. Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 17 Are there any problems with foundations or structures? 18 Is there any water infiltration in basements or crawl spaces? 19 Are there any wall, or window leaks? 20 Are there any roof leaks? 21 Is the roofing covered by a warranty or bond? 22 Are there any poorly insulated areas? 23 Is Fire Retardant Treated (FRT) plywood used? 24 Is exterior insulation and finish system (EIFS) or a synthetic stucco finish used? 25 Are there any problems with the utilities, such as inadequate capacities? 26 Are there any problems with the landscape irrigation systems? 27 Has a termite/wood boring insect inspection been performed within the last year? 28 Do any of the HVAC systems use R-11, 12, or 22 refrigerants? 29 Has any part of the property ever contained visible suspect mold growth? 30 Is there a mold Operations and Maintenance Plan? 31 Have there been indoor air quality or mold related complaints from tenants? 32 Is polybutylene piping used? 33 Are there any plumbing leaks or water pressure problems? 34 Are there any leaks or pressure problems with natural gas service? Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 35 Does any part of the electrical system use aluminum wiring? 36 Do Residential units have a less than 60-Amp service? 37 Do Commercial units have less than 200-Amp service? 38 Are there any recalled fire sprinkler heads (Star, GEM, Central, Omega)? 39 Is there any pending litigation concerning the property? 40 If built before 1978, has there been previous asbestos testing completed 41 Does the property have an Asbestos Operations & Maintenance Program in place? 42 If built before 1978, has there been previous comprehensive Lead- Based Paint testing completed? 43 If built before 1960, has there been a previous Lead Based Paint Risk Assessment completed? 44 Does the property have a Lead- Based Paint Operations & Maintenance Program in place? 45 Has the management previously completed an ADA review? 46 Have any ADA improvements been made to the property? 47 Does a Barrier Removal Plan exist for the property? 48 Has the Barrier Removal Plan been approved by an arms-length third party? 49 Has building ownership or management received any ADA related complaints? 50 Does elevator equipment require upgrades to meet ADA standards? 51 Are there any problems with exterior lighting? Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 52 Are there any other significant issues/hazards with the property? 53 Are there any unresolved construction defects at the property? Please provide EMG with any previous reports completed for the property, including equipment testing, structural assessments, mechanical assessments, plumbing assessments, sewer line scoping, roof scans, electrical testing, etc. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below. Provide copies if possible. INFORMATION REQUIRED 1. All available construction documents (blueprints) for the original construction of the building or for any tenant improvement work or other recent construction work. 2. A site plan, preferably 8 1/2" X 11", which depicts the arrangement of buildings, roads, parking stalls, and other site features. 3. For commercial properties, provide a tenant list which identifies the names of each tenant, vacant tenant units, the floor area of each tenant space, and the gross and net leasable area of the building(s). 4. For apartment properties, provide a summary of the apartment unit types and apartment unit type quantities, including the floor area of each apartment unit as measured in square feet. 5. For hotel or nursing home properties, provide a summary of the room types and room type quantities. 6. Copies of Certificates of Occupancy, building permits, fire or health department inspection reports, elevator inspection certificates, roof or HVAC warranties, or any other similar, relevant documents. 7. The names of the local utility companies which serve the property, including the water, sewer, electric, gas, and phone companies. 8. The company name, phone number, and contact person of all outside vendors who serve the property, such as mechanical contractors, roof contractors, fire sprinkler or fire extinguisher testing contractors, and elevator contractors. 9. A summary of recent (over the last 5 years) capital improvement work which describes the scope of the work and the estimated cost of the improvements. Executed contracts or proposals for improvements. Historical costs for repairs, improvements, and replacements. 10. Records of system & material ages (roof, MEP, paving, finishes, furnishings). 11. Any brochures or marketing information. 12. Appraisal, either current or previously prepared. 13. Current occupancy percentage and typical turnover rate records (for commercial and apartment properties). 14. Previous reports pertaining to the physical condition of property. 15. ADA survey and status of improvements implemented. 16. Current / pending litigation related to property condition. Your timely compliance with this request is greatly appreciated.