Planning and Zoning Commission Minutes 2017 11-08-17
Page 1 of 2
APPROVED 12/13/17
PLANNING & ZONING COMMISSION
City Council Chambers
800 Game Farm Road, Yorkville, Il
Wednesday, November 8, 2017 7:00pm
Meeting Called to Order
Vice-Chairman Reagan Goins called the meeting to order at 7:00pm, roll was called and
a quorum was established.
Roll Call:
Don Marcum-present, Jeff Olson-present, Richard Vinyard-present,
Bill Gockman-present, Reagan Goins-present
Absent: Deborah Horaz, Randy Harker
City Staff
Krysti Barksdale-Noble, Community Development Director
Jason Engberg, Senior Planner
Lynn Dubajic, City Consultant
Other Guests
Christine Vitosh, Court Reporter, Vitosh Reporting
Ryan Swanson, Arc Designs
Previous Meeting Minutes None
Citizen’s Comments None
Public Hearings
Vice-Chairman Goins explained the procedure for the Hearings and swore in those who
would present testimony. At approximately 7:03pm, a motion was made by Mr. Marcum
and seconded by Mr. Gockman to open the Public Hearing.
Roll call: Olson-yes, Vinyard-yes, Gockman-yes, Goins-yes, Marcum-yes
Motion carried 5-0.
1. PZC 2017-13 Dave and Debbie Coffman, petitioners, have filed an
application with the United City of Yorkville, Kendall County, Illinois,
requesting rezoning classification. The real property is located south of U.S.
Route 34, west of McHugh Road. The petitioner is requesting rezoning
approval from R-1 Suburban Residential District to B-3 General Business
District (contingent on approval of an annexation agreement by the City
Council.
(See Court Reporter's Transcript)
(Responses to standards to be entered into public record)
Page 2 of 2
At approximately 7:08pm a motion was made and seconded by Commissioners Vinyard
and Marcum, respectively, to close the Public Hearing.
Roll call: Vinyard-yes, Gockman-yes, Goins-yes, Marcum-yes, Olson-yes
Carried 5-0
Old Business None
New Business
1. PZC 2017-33 (See description above)
Ms. Goins reviewed the standards with the Commissioners and there were no objections.
Action Item
Rezoning, Special Use, Variance and Final Plat
There was no further discussion and a motion to approve the findings of fact and petition
was made by Commissioner Gockman and seconded by Commissioner Marcum.
Roll call: Gockman-yes, Goins-yes, Marcum-yes, Olson-yes, Vinyard-yes
Carried 5-0
Additional Business
City Council Action Updates:
1. PZC 2017-11 Parklet Cafes
The City Council approval an amendment for parklet cafes for year round use subject to
approval by the Community Development Director.
2. PZC 2017-12 Mark Southern will no longer pursue this project requiring
rezoning and variance for setbacks. The Commission discussed this request and
asked if the petitioner is seeking another location. Ms. Dubajic said he would
only consider other river property at this time and that he would donate time for
cleanup of the area for 1 year if a Friends of the Park group would organize. Mr.
Olson was also concerned that angry citizens at the last meeting indicated the City
was trying to “sneak” in the project Mr. Southern proposed. It was suggested that
a very large sign regarding hearing dates would be beneficial to be more visible to
the public. Commissioners also said there were too many uncertainties regarding
the project as presented and their decision was based on the limited information.
3. Downtown-Overlay District Streetscape Master Plan and Form Based Code
Ms. Barksdale-Noble said interviews have been conducted for a firm to study zoning and
architectural standards for the Comprehensive Plan. Work is scheduled to begin in
December.
Adjournment
There was no further business and the meeting was adjourned at 7:22pm on a motion by
Commissioners Marcum and Vinyard, respectively.
Respectfully submitted by
Marlys Young, Minute Taker
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6 UNITED CITY OF YORKVILLE
7 YORKVILLE, ILLINOIS
8
9
10 PLANNING AND ZONING COMMISSION MEETING
11 PUBLIC HEARING
12
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16 800 Game Farm Road
17 Yorkville, Illinois
18
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20 Wednesday, November 8 , 2017
21 7 : 00 p . m.
22
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1 PRESENT :
2 Ms . Reagan Flavin Goins , Chairman,
3 Mr . Jeff Olson,
4 Mr . Bill Gockman,
5 Mr . Don Marcum,
6 Mr . Richard Vinyard .
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8
9
10 ALSO PRESENT :
11 Ms . Krysti Barksdale-Noble, Community
12 Development Director,
13 Mr . Jason Engberg, City Planner,
14 Ms . Marlys Young, Minute Taker .
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1 WHEREUPON, the following
2 proceedings were had in
3 public hearing : )
4 CHAIRMAN GOINS : Seeing there are no
5 comments from the public, we will move on to the
6 next item on the agenda, and there is one public
7 hearing this evening -- I ' m sorry, there is one
8 public hearing on the agenda this evening,
9 PZC 2017-13 .
10 The purpose of this hearing is to
11 invite testimony from members of the public
12 regarding the proposed request that is being
13 considered before this commission tonight .
14 Public testimony from persons
15 present who wish to speak may be for or against
16 the request or to ask questions of the petitioner
17 regarding the request being heard .
18 Those persons wishing to testify are
19 asked to speak clearly, one at a time, state your
20 name and who you represent , if anyone . You are
21 also asked to sign in at the podium.
22 If you plan to speak during
23 tonight ' s public hearing as a petitioner or as a
24 member of the public, please stand, raise your
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1 right hand and repeat after me .
2 Witness sworn . )
3 CHAIRMAN GOINS : The order of receiving
4 testimony will be as follows : First, the
5 petitioner presentation; second, those who wish
6 to speak in favor of the request ; third, those
7 who wish to speak in opposition to the request;
8 fourth, questions from the Planning and Zoning
9 Commissioners to the petitioner .
10 May I have a motion to open the
11 public hearing on petition number PZC 2017-13?
12 MR . MARCUM: So moved .
13 MR . GOCKMAN : Second .
14 CHAIRMAN GOINS : Roll call vote on the
15 motion, please .
16 MS . YOUNG : Yes .
17 Olson .
18 MR . OLSON : Yes .
19 MS . YOUNG : Vinyard .
20 MR . VINYARD : Yes .
21 MS . YOUNG : Gockman .
22 MR . GOCKMAN : Yes .
23 MS . YOUNG : Goins .
24 CHAIRMAN GOINS : Yes .
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1 MS . YOUNG : And Marcum.
2 MR . MARCUM : Yes .
3 MS . YOUNG : Thank you .
4 CHAIRMAN GOINS : PZC 2017-13 , Dave and
5 Debbie Coffman, petitioners , have filed an
6 application with the United City of Yorkville,
7 Kendall County, Illinois , requesting rezoning
8 classification .
9 The real property is located south
10 of U . S . Route 34 , west of McHugh Road .
I1 The petitioner is requesting
12 rezoning approval from R-1 Suburban Residential
13 District to B-3 General Business District
14 contingent on approval of an annexation agreement
15 by the City Council .
16 Is the petitioner present and
17 prepared to make its presentation of the proposed
18 request?
19 MR . SWANSON : Yes .
20 CHAIRMAN GOINS : Please step forward .
21 RYAN SWANSON,
22 testified from the podium as follows :
23 MR . SWANSON : Thank you, Madame Chairman
24 and Commissioners . Good evening .
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1 My name is Ryan Swanson . I am with
2 ARC Design Resources , engineer, and I am here on
3 behalf of Dave and Debbie Coffman . They are
4 seeking to annex into the city .
5 Tonight before you we are seeking
6 basically a rezoning from the R-1 , which is the
7 automatic zoning for annexation when brought into
8 the City, to B-3 .
9 The B-3 is -- technically it ' s
10 already in an existing County B-3 zoning; this
11 would just be kind of a follow up with that
12 zoning title , so it ' s really they are seeking
13 zoning which would be suitable for their
14 business , and really we are just here to answer
15 any questions or anything related to the project .
16 Essentially, just by way of
17 location, this is the proposed Casey ' s in color,
18 and just to the west , right here , is the Coffman
19 property .
20 CHAIRMAN GOINS : Is there anyone present
21 who wishes to speak in favor of the request?
22 No response . )
23 CHAIRMAN GOINS : Is there anyone present
24 who wishes to speak in opposition to the
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1 request?
2 No response . )
3 CHAIRMAN GOINS : I would ask for proof
4 of notice of this hearing and a summation by the
5 City staff .
6 MR. ENGBERG : Yeah, so in your packets ,
7 kind of what the memo is , it ' s pretty
8 straightforward . This is about annexation to the
9 City .
10 Per our Comprehensive Plan, it ' s
11 pretty similar to the Casey ' s . In our
12 Comprehensive Plan this small area is actually
13 considered for big density residential , but there
14 is language within the Comprehensive Plan talking
15 about commercial improvements along your major
16 arterials , whether it be 34 or 47 , and obviously
17 with Casey ' s going in, they are kind of
18 hand-in-hand for moving utilities underneath the
19 property .
20 There is a well right on the
21 property line with Coffman ' s , so the Casey ' s
22 needs to move that ; they are going to help them
23 with water and sanitary sewer, so this is just
24 part of that whole process .
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1 CHAIRMAN GOINS : Do any Commission
2 members have questions of the petitioner?
3 MR . MARCUM : So we are talking about
4 water and sewer utilities are the ones that need
5 to be moved?
6 MR . ENGBERG : Mm-hum.
7 MR. SWANSON : Actually, yeah, installed .
8 As Jason mentioned, currently their well is
9 literally right on the property line, which
10 creates some issues for us in terms of the
11 proximity and the environmental safety, you know,
12 with our underground storage tank and the
13 dispensers, so one of the ideas was really to get
14 them on water, which then follows with sewer, and
15 obviously annexation required for really both,
16 but this is just kind of a natural process .
17 I think it makes sense . Obviously
18 it ' s an operating business , you know, currently,
19 they are currently operating, so it seemed like a
20 reasonable solution, and they were willing to,
21 you know, join the city as well, so . . .
22 MR . ENGBERG : I canggothrough each of
23 the criteria that you need for rezoning, they ' ve
24 got it here and there .
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1 MS . NOBLE : You can just ask him if he
2 wants --
3 MR. ENGBERG: Oh . Did you want to enter
4 in the record the rezoning standards on the
5 application for rezoning?
6 MR . SWANSON : In terms of the --
7 MS . NOBLE : Your responses to the
8 standards , would you like to enter them into the
9 public record?
10 MR . SWANSON : Yes .
11 CHAIRMAN GOINS : Do you have any other
12 questions , Members?
13 No response . )
14 CHAIRMAN GOINS : Since all public
15 testimony regarding this petition has been taken,
16 may I have a motion to close the taking of public
17 testimony in this public hearing?
18 MR . VINYARD : So moved .
19 MR . GOCKMAN : Second .
20 CHAIRMAN GOINS : Roll call vote on the
21 motion, please .
22 MS . YOUNG : Vinyard .
23 MR . VINYARD : Yes .
24 MS . YOUNG: Gockman .
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1 MR. GOCKMAN : Yes .
2 MS . YOUNG : Goins .
3 CHAIRMAN GOINS : Yes .
4 MS . YOUNG : Marcum .
5 MR. MARCUM : Yes .
6 MS . YOUNG : And Olson .
7 MR . OLSON : Yes .
8 Which were all the
9 proceedings had in the
10 public hearing portion
11 of the meeting . )
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1 STATE OF ILLINOIS )
SS .
2 COUNTY OF LASALLE )
3 I , Christine M . Vitosh, a Certified Shorthand
4 Reporter, do hereby certify that I transcribed
5 the proceedings had at the pubic hearing and that
6 the foregoing, Pages 1 through 11 , inclusive, is
7 a true, correct and complete computer-generated
8 transcript of the proceedings had at the time and
9 place aforesaid .
10 I further certify that my certificate annexed
11 hereto applies to the original transcript and
12 copies thereof, signed and certified under my
13 hand only . I assume no responsibility for the
14 accuracy of any reproduced copies not made under
15 my control or direction .
16 As certification thereof, I have hereunto set
17 my hand this 23rd day of November, A. D . , 2017 .
18
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20 Christine M . Vitosh, CSR
Illinois CSR No . 084-002883
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Vitosh (Reporting Service
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U arterials[1]-7:16 Community[i]-2:11 follow[1]-6:11 J
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itosh Reporting Service
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