City Council Packet 2018 01-09-18
AGENDA
CITY COUNCIL MEETING
Tuesday, January 9, 2018
7:00 p.m.
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis
Ken Koch Arden Joe Plocher Joel Frieders Alex Hernandez
Establishment of Quorum:
Amendments to Agenda:
Presentations:
Public Hearings:
Citizen Comments on Agenda Items:
Consent Agenda:
1. PW 2017-87 2017 Road to Better Roads Program Additional Work – Change Order No. 1 – authorize
the Mayor to execute
2. PW 2017-88 Center Parkway / Countryside Parkway Resurfacing – Change Order No. 1 – authorize the
Mayor to execute
3. PW 2017-90 2018 Sanitary Sewer Lining Program – Professional Services Agreement for Design and
Construction Engineering – authorize the Mayor and City Clerk to execute
4. PW 2017-91 East Orange Street Water Main Replacement Professional Services Agreement for Design
Engineering – authorize the Mayor and City Clerk to execute
5. PW 2017-92 Bristol Bay Unit 11 – Partial Acceptance – accept the public improvements of water main,
sanitary sewer, and storm sewer as described in the Bill of Sale for ownership and maintenance by
the City subject to receipt of a new maintenance guarantee in the amount of $16,159.00, subject to
verification that the developer has no outstanding debt owed to the City for this project and subject to
receipt of a signed Bill of Sale
6. PW 2017-93 Ordinance Amending the Water Meter Fees – authorize the Mayor and City Clerk to
execute
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
January 9, 2018
Page 2
Minutes for Approval:
1. Minutes of the Regular City Council – November 28, 2017
2. Minutes of the Regular City Council – December 12, 2017
Bills for Payment (Informational): $4,401,277.31
Mayor’s Report:
1. CC 2017-60 Collective Bargaining Agreement between International Union of Operating Engineers,
Local 150, Public Employees Division and the United City of Yorkville
2. CC 2018-01 Resolution Approving an Amendment to the United City of Yorkville Employee Manual
(Policy Against Harassment)
3. CC 2018-02 Request for Proposals for Playground Equipment at Windett Ridge Park
4. CC 2018-03 Request for Proposals for Playground Equipment at Purcell Park
Public Works Committee Report:
1. PW 2017-86 2017 Road to Better Roads Program – Change Order No. 1
2. PW 2017-89 Kennedy Road Resurfacing – Change Order No. 1
Economic Development Committee Report:
1. EDC 2017-58 Downtown TIF Ordinance
Public Safety Committee Report:
Administration Committee Report:
Park Board:
Planning and Zoning Commission:
1. PZC 2017-14 and EDC 2018-06 Bristol Bay Subdivision
a. Ordinance Approving a Second Amendment to the Annexation Agreement Dated April 26, 2005,
Pertaining to the Bristol Bay Subdivision
b. Ordinance Approving the Final Plat of Resubdivision of Bristol Bay Lot 2048 – Unit 9 and
Lot 2049 – Unit 11
2. PZC 2017-15 and EDC 2018-05 Ordinance Approving an Amended Final Plat for The Cedarhurst of
Yorkville Planned Unit Development
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
Additional Business:
City Council Agenda
January 9, 2018
Page 3
Executive Session:
1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed
and is pending before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and entered into the
minutes of the closed meeting.
Citizen Comments:
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: January 17, 2018 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Milschewski Finance Library
Vice-Chairman: Alderman Plocher Administration
Committee: Alderman Funkhouser
Committee: Alderman Hernandez
ECONOMIC DEVELOPMENT: February 6, 2018 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Koch Community Development Planning & Zoning Commission
Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission
Committee: Alderman Frieders
Committee: Alderman Hernandez
PUBLIC SAFETY: April 5, 2018 – 6:30 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Colosimo Police School District
Vice-Chairman: Alderman Tarulis
Committee: Alderman Plocher
Committee: Alderman Funkhouser
PUBLIC WORKS: January 16, 2018 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Frieders Public Works Park Board
Vice-Chairman: Alderman Koch Engineering YBSD
Committee: Alderman Milschewski Parks and Recreation
Committee: Alderman Tarulis
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, January 9, 2018
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
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CITIZEN COMMENTS ON AGENDA ITEMS:
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CONSENT AGENDA:
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1. PW 2017-87 2017 Road to Better Roads Program Additional Work – Change Order No. 1
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. PW 2017-88 Center Parkway / Countryside Parkway Resurfacing – Change Order No. 1
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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3. PW 2017-90 2018 Sanitary Sewer Lining Program – Professional Services Agreement for Design and
Construction Engineering
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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4. PW 2017-91 East Orange Street Water Main Replacement Professional Services Agreement for Design
Engineering
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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5. PW 2017-92 Bristol Bay Unit 11 – Partial Acceptance
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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6. PW 2017-93 Ordinance Amending the Water Meter Fees
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MINUTES FOR APPROVAL:
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1. Minutes of the City Council – November 28, 2017
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. Minutes of the City Council – December 12, 2017
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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BILLS FOR PAYMENT:
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1. Bills for Payment (Informational)
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT:
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1. CC 2017-60 Collective Bargaining Agreement between International Union of Operating Engineers, Local
150, Public Employees Division and the United City of Yorkville
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. CC 2018-01 Resolution Approving an Amendment to the United City of Yorkville Employee Manual
(Policy Against Harassment)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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3. CC 2018-02 Request for Proposals for Playground Equipment at Windett Ridge Park
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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4. CC 2018-03 Request for Proposals for Playground Equipment at Purcell Park
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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PUBLIC WORKS COMMITTEE REPORT:
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1. PW 2017-86 2017 Road to Better Roads Program – Change Order No. 1
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. PW 2017-89 Kennedy Road Resurfacing – Change Order No. 1
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ECONOMIC DEVELOPMENT COMMITTEE REPORT:
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1. EDC 2017-58 Downtown TIF Ordinance
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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PLANNING AND ZONING COMMISSION REPORT:
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1. PZC 2017-14 and EDC 2018-06 Bristol Bay Subdivision
a. Ordinance Approving a Second Amendment to the Annexation Agreement Dated April 26, 2005,
Pertaining to the Bristol Bay Subdivision
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
b. Ordinance Approving the Final Plat of Resubdivision of Bristol Bay Lot 2048 – Unit 9 and Lot 2049 –
Unit 11
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. PZC 2017-15 and EDC 2018-05 Ordinance Approving an Amended Final Plat for The Cedarhurst of
Yorkville Planned Unit Development
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #1
Tracking Number
PW 2017-87
2017 Road to Better Roads
City Council – January 9, 2018
PW 12/19/17
Moved forward to CC consent agenda.
PW 2017-87
Majority
Consideration of Approval
Consideration of Change Order No. 1 and Final – Additional Work
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written
order to the Contractor authorizing an addition, deletion or revision in the work within the
general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or
Contract Time.
Background:
The United City of Yorkville and D Construction, Inc. entered into an agreement for Additional
Work with a contract value of $454,857.47 for the above referenced project.
Construction is now substantially complete.
Questions Presented:
Should the City approve Change Order No. 1 – Additional Work, which would decrease the
original contract by $22,081.07?
Discussion:
The Change Order included additions/deletions to the contract quantities to reflect as-built
quantities and new pay items for unexpected field conditions (see attached for detail).
No additional change orders are anticipated as the project is complete. We anticipate final
contract values of $432,776.40 for the additional work.
We are recommending approval of the Change Order.
Action Required:
Consideration of approval from the City Council for the Change Order.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: December 11, 2017
Subject: 2017 RTBR Change Order No. 1 – Additional Work
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #2
Tracking Number
PW 2017-88
Center Parkway / Countryside Parkway Resurfacing
City Council – January 9, 2018
PW 12/19/17
Moved forward to CC consent agenda.
PW 2017-88
Majority
Consideration of Approval
Consideration of Change Order No. 1 and Final
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written
order to the Contractor authorizing an addition, deletion or revision in the work within the
general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or
Contract Time.
Background:
The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract
value of $239,317.66 for the above referenced project.
Construction is now substantially complete.
Questions Presented:
Should the City approve Change Order No. 1 & Final, which would decrease the original contract by
$35,395.58?
Discussion:
The Change Orders included additions/deletions to the contract quantities to reflect as-built quantities and
new pay items for unexpected field conditions (see attached for detail for items which exceed a $10,000
change).
No additional change orders are anticipated as the project is complete. We anticipate a final contract
value of $209,922.08.
We are recommending approval of the Change Order.
Action Required:
Consideration of approval from the City Council for the Change Order.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: December 11, 2017
Subject: Center Parkway/Countryside Parkway Resurfacing Change Order No. 1 & Final
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #3
Tracking Number
PW 2017-90
2018 Sanitary Sewer Lining Engineering Agreement
City Council – January 9, 2018
PW 12/19/17
Moved forward to CC consent agenda.
PW 2017-90
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an engineering agreement with EEI for design and construction engineering for the
2018 sanitary sewer lining program.
Background
This item was last discussed by the City Council in October 2017, when the City Council
approved an engineering agreement for design and construction engineering work related to the 2018
Road to Better Roads program. As part of that determination, the staff selected various sanitary sewers
on the southeast side of the City for lining in 2018 (map included as an exhibit to the agreement).
Accordingly, EEI has submitted an engineering agreement for our consideration for the design and
construction engineering of the sanitary sewer lining program.
The attached contract contains a $9,827 fixed cost for design engineering and $9,379 cost
estimate for construction engineering. These amounts are included in the FY 18 sewer fund budget.
Recommendation
Staff recommends approval of the engineering agreement with EEI for design and construction
engineering for the 2018 sanitary sewer lining program.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 13, 2017
Subject: 2018 Sanitary Sewer Lining Engineering Agreement
2018 Sanitary Sewer Lining Program
United City of Yorkville, Kendall County, IL
Professional Services Agreement - Design and Construction Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as
the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER shall
provide any and all necessary engineering services to the City as indicated on the
included exhibits. Design and Construction engineering will be provided for sanitary
sewer lining (see Exhibit 5 for project limits). Engineering will be in accordance with all
City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois
Department of Transportation, and Illinois Environmental Protection Agency
requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the ENGINEER
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be performed
herein, an amount based on the Estimate of Level of Effort and Associated Cost included
in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of
$9,827 and Construction Engineering will be paid for Hourly (HR) at the actual rates for
services to be performed, currently estimated at $9,379. Direct expenses are estimated at
$750. The hourly rates for this project are shown in the attached 2017 Standard Schedule
of Charges (Exhibit 6). All payments will be made according to the Illinois State Prompt
Payment Act and not less than once every thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
2018 Sanitary Sewer Lining Program
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
E. Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
ENGINEER agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, ENGINEER
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by ENGINEER without contractors consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the work
and services performed under this agreement. The City’s relationship to the ENGINEER
under this agreement shall be that of an independent contractor. ENGINEER will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled
Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of
bribery or attempted bribery of an officer or employee of the State of Illinois or any
other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
2018 Sanitary Sewer Lining Program
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting : The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter
60). The Contractor agrees to incorporate this clause into all subcontracts under this
Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
2018 Sanitary Sewer Lining Program
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of ENGINEER or its Subcontractors of any employee of any of them.
In the event that the either party shall bring any suit, cause of action or counterclaim
against the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance :
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attachments.
Except for those terms included on the attachments, no additional terms are included as a
part of this agreement. All prior understandings and agreements between the parties are
merged into this agreement, and this agreement may not be modified orally or in any
2018 Sanitary Sewer Lining Program
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
manner other than by an agreement in writing signed by both parties. In the event that
any provisions of this agreement shall be held to be invalid or unenforceable, the
remaining provisions shall be valid and binding on the parties. The list of exhibits is as
follows:
Exhibit 1: Professional Engineering Services
Exhibit 2: Limitation of Authority, Duties and Responsibilities of the
Resident Construction Observer
Exhibit 3: Estimate of Level of Effort and Associated Cost
Exhibit 4: Anticipated Project Schedule
Exhibit 5: Location Map
Exhibit 6: 2017 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this _____day of __________________, 2017.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
Gary Golinski Brad Sanderson, P.E.
Mayor Vice President
_________________________________ ________________________________
Beth Warren Angie Smith
City Clerk Executive Assistant
1
EXHIBIT 1
SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES
For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not
refer to Engineering Enterprises, Inc., but shall instead refer to individuals or companies
contracted with, to construct or otherwise manage the project described herein. The
ENGINEER shall furnish professional design engineering services as follows:
1. The ENGINEER will attend conferences with the OWNER, or other interested
parties as may be reasonably necessary.
2. The ENGINEER will perform the necessary design surveys, accomplish the
detailed design of the project, prepare construction drawings, specifications and
contract documents, and prepare a final cost estimate based on final design for the
entire system. It is also understood that if subsurface explorations (such as
borings, soil tests, rock soundings and the like) are required, the ENGINEER will
furnish coordination of said explorations without additional charge, but the costs
incident to such explorations shall be paid for by the OWNER as set out in
Section D hereof.
3. The contract documents furnished by the ENGINEER under Section A-2 shall
utilize IEPA endorsed construction contract documents, including Supplemental
General Conditions, Contract Change Orders, and partial payment estimates.
4. Prior to the advertisement for bids, the ENGINEER will provide for each
construction contract, not to exceed 10 copies of detailed drawings, specifications,
and contract documents for use by the OWNER, appropriate Federal, State, and
local agencies from whom approval of the project must be obtained. The cost of
such drawings, specifications, and contract documents shall be included in the
basic compensation paid to the ENGINEER.
2
5. The ENGINEER will furnish additional copies of the drawings, specifications and
contract documents as required by prospective bidders, material suppliers, and
other interested parties, but may charge them for the reasonable cost of such
copies. Upon award of each contract, the ENGINEER will furnish to the
OWNER five sets of the drawings, specifications and contract documents for
execution. The cost of these sets shall be included in the basic compensation paid
to the ENGINEER. Original documents, survey notes, tracings, and the like,
except those furnished to the ENGINEER by the OWNER, are and shall remain
the property of the ENGINEER.
6. The drawings prepared by the ENGINEER under the provisions of Section A-2
above shall be in sufficient detail to permit the actual location of the proposed
improvements on the ground. The ENGINEER shall prepare and furnish to the
OWNER without any additional compensation, three copies of map(s) showing
the general location of needed construction easements and permanent easements
and the land to be acquired. Property surveys, property plats, property
descriptions, abstracting and negotiations for land rights shall be accomplished by
the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide
those services. In the event the ENGINEER is requested to provide such services,
the ENGINEER shall be additionally compensated as set out in Section D hereof.
7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make
an analysis of the bids, and make recommendations for awarding contracts for
construction.
8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s
expense, such insurance as will protect the ENGINEER from claims under the
Workman’s Compensation Act and such comprehensive general liability
insurance as will protect the OWNER and the ENGINEER from all claims for
bodily injury, death, or property damage which may arise from the performance
by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s
functions and services required under this Agreement.
3
9. The ENGINEER will complete the final plans, specifications and contract
documents and submit for approval of the OWNER, and all State regulatory
agencies to meet the project schedule(s) as summarized in Exhibit 4:
“Anticipated Project Schedule – 2018 Sanitary Sewer Lining Program” dated
December 5, 2017.
SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES
The ENGINEER shall furnish professional construction engineering services as follows:
1. The ENGINEER will review, for conformance with the design concept, shop and
working drawings required by the construction Contract Documents and indicate
on the drawings the action taken. Such action shall be taken with reasonable
promptness.
2. The ENGINEER will interpret the intent of the drawings and specifications to
protect the OWNER against defects and deficiencies in construction on the part of
the contractors. The ENGINEER will not, however, guarantee the performance
by any contractor.
3. The ENGINEER will evaluate and determine acceptability of substitute materials
and equipment proposed by Contractor(s).
4. The ENGINEER will establish baselines for locating the work together with a
suitable number of bench marks adjacent to the work as shown in the contract
documents.
4
5. The ENGINEER will provide general engineering review of the work of the
contractor(s) as construction progresses to ascertain that the contactor is
conforming to the design concept.
(a) ENGINEER shall have authority, as the OWNER’s representative, to
require special inspection of or testing of the work, and shall receive and
review all certificates of inspections, testing and approvals required by
laws, rules, regulations, ordinances, codes, orders or the Contract
Documents (but only to determine generally that their content complies
with requirements of, and the results certified indicate compliance with,
the Contract Documents).
(b) During such engineering review, ENGINEER shall have the authority, as
the OWNER’s representative, to disapprove of or reject contractor(s)’
work while it is in progress if ENGINEER believes that such work will
not produce a completed Project that conforms generally to the Contract
Documents or that it will prejudice the integrity of the design concept of
the Project as reflected in the Contract Documents.
6. The ENGINEER will provide resident construction observation. Resident
construction observation shall consist of visual inspection of materials,
equipment, or construction work for the purpose of ascertaining that the work is in
substantial conformance with the contract documents and with the design intent.
Such observation shall not be relied upon by others as acceptance of the work.
The ENGINEER’s undertaking hereunder shall not relieve the contractor of
contractor’s obligation to perform the work in conformity with the drawings and
specifications and in a workmanlike manner; shall not make the ENGINEER an
insurer of the contractor’s performance; and shall not impose upon the
ENGINEER any obligation to see that the work is performed in a safe manner.
Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the
Resident Construction Observer is attached to this Agreement.
5
7. The ENGINEER will cooperate and work closely with representatives of the
OWNER.
8. Based on the ENGINEER’s on-site observations as an experienced and qualified
design professional, on information provided by the Resident Construction
Observer, and upon review of applications for payment with the accompanying
data and schedules by the contractor, the ENGINEER:
(a) Shall determine the amounts owing to contractor(s) and recommend in
writing payments to contractor(s) in such amounts. Such
recommendations of payment will constitute a representation to OWNER,
based on such observations and review, that the work has progressed to
the point indicated, and that, to the best of the ENGINEER’s knowledge,
information and belief, the quality of such work is generally in accordance
with the Contract Documents (subject to an evaluation of such work as a
functioning whole prior to or upon substantial completion, to the results of
any subsequent tests called for in the Contract Documents, and to any
other qualifications stated in the recommendation).
(b) By recommending any payment, ENGINEER will not hereby be deemed
to have represented that exhaustive, continuous or detailed reviews or
examinations have been made by ENGINEER to check the quality or
quantity of contractor(s)’ work as it is furnished and performed beyond the
responsibilities specifically assigned to ENGINEER in the Agreement and
the Contract Documents. ENGINEER’s review of contractor(s)’ work for
the purposes of recommending payments will not impose on Engineer
responsibility to supervise, direct or control such work or for the means,
methods, techniques, sequences, or procedures of construction or safety
precautions or programs incident thereto or contractor(s) compliance with
laws, rules, regulations, ordinances, codes or orders applicable to their
furnishing and performing the work. It will also not impose responsibility
on ENGINEER to make any examination to ascertain how or for what
6
purposes any contractor has used the moneys paid on account of the
Contract Price, or to determine that title to any of the work, materials
equipment has passed to OWNER free and clear of any lien, claims,
security interests, or encumbrances, or that there may not be other matters
at issue between OWNER and contractor that might affect the amount that
should be paid.
9. The ENGINEER will prepare necessary contract change orders for approval of
the OWNER, and others on a timely basis.
10. The ENGINEER will make a final review prior to the issuance of the statement of
substantial completion of all construction and submit a written report to the
OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit
the statement of completion to and obtain the written acceptance of the facility
from the OWNER.
11. The ENGINEER will provide the OWNER with one set of reproducible record
(as-built) drawings, and two sets of prints at no additional cost to the OWNER.
Such drawings will be based upon construction records provided by the contractor
during construction and reviewed by the resident construction observer and from
the resident construction observer’s construction data.
12. If State Statutes require notices and advertisements of final payment, the
ENGINEER shall assist in their preparation.
13. The ENGINEER will be available to furnish engineering services and
consultations necessary to correct unforeseen project operation difficulties for a
period of one year after the date of statement of substantial completion of the
facility. This service will include instruction of the OWNER in initial project
operation and maintenance but will not include supervision of normal operation of
the system. Such consultation and advice shall be at the hourly rates as described
in the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017.
7
The ENGINEER will assist the OWNER in performing a review of the project
during the 11th month after the date of the certificate of substantial completion.
14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s
expense, such insurance as will protect the ENGINEER from claims under the
Workman’s Compensation Act and such comprehensive general liability
insurance as will protect the OWNER and the ENGINEER from all claims for
bodily injury, death, or property damage which may arise from the performance
by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s
functions and services required under this Agreement.
15. The ENGINEER will provide construction engineering services in accordance
with the periods summarized in Exhibit 4: “Anticipated Project Schedule – 2018
Sanitary Sewer Lining Program” dated December 5, 2017.
If the above is not accomplished within the time period specified, this Agreement may be
terminated by the OWNER. The time for completion may be extended by the OWNER
for a reasonable time if completion is delayed due to unforeseeable cases beyond the
control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D
“Changes in Rates of Compensation”, the contract shall be designated on-going
consistent with the project schedule.
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SECTION C – COMPENSATION FOR ENGINEERING SERVICES
1. The OWNER shall compensate the ENGINEER for professional design
engineering services in the amount of $9,827 (FF) as summarized on Exhibit 3:
“Estimate of Level of Effort and Associated Cost for Professional Engineering
Services for 2018 Sanitary Sewer Lining” dated December 5, 2017.
(a) The compensation for the professional design engineering services shall
be payable as follows:
(1) A sum which does not exceed ninety percent (90%) of the total
compensation payable under Section C-1 shall be paid in monthly
increments for work actually completed and invoiced, for grant
administration and for the preparation and submission to the
OWNER and/or IEPA of the construction drawings, specifications,
cost estimates and contract documents.
(2) A sum which, together with the compensation paid pursuant to
Section C-1(a)(1) above, equals one hundred percent (100%) of the
total compensation due and payable in accord with Section C-1
above, shall be due immediately after the award of construction
contract(s) is approved by the corporate authorities.
2. The OWNER shall compensate the ENGINEER for the construction
administration, construction staking, construction observation (including the
Resident Construction Observer), and any additional consultation and surveying
services on the basis of Hourly Rates (HR) as described on the attached Exhibit 6:
Standard Schedule of Charges dated January 1, 2017. The estimated values are
included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for
Professional Engineering Services for 2018 Sanitary Sewer Lining” dated
December 5, 2017 and are estimated at $ 9,379 Hourly (HR).
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(a) The compensation for the construction administration, construction
staking, construction observation (including the Resident Construction
Observer), and any additional consultation and surveying services shall be
payable as follows:
(1) A sum which equals any charges for work actually completed and
invoiced shall be paid at least once per month.
3. The OWNER shall compensate the ENGINEER for direct expenses as identified
in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the
work completed.
(1) A sum which equals any charges for work actually completed and
invoiced shall be paid at least once per month.
4. The compensation for any additional engineering services authorized by the
OWNER pursuant to Section D shall be payable as follows:
(a) A sum which equals any charges for work actually completed and
invoiced shall be paid at least once per month.
10
SECTION D – ADDITIONAL ENGINEERING SERVICES
In addition to the foregoing being performed, the following services may be provided
UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER.
1. Site surveys outside of the project limits and other similar special surveys as may
be required.
2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or
other studies recommended by the ENGINEER.
3. Property surveys, detailed description of sites, maps, drawings, or estimates
related thereto; assistance in negotiating for land and easement rights.
4. Necessary data and filing maps for litigation, such as condemnation.
5. Redesigns ordered by the OWNER after final plans have been accepted by the
OWNER and IEPA.
6. Appearances before courts or boards on matters of litigation or hearings related to
the project.
7. Preparation of environmental impact assessments or environmental impact
statements.
8. Making drawings from field measurements of existing facilities when required for
planning additions or alterations thereto.
9. Services due to changes in the scope of the Project or its design, including but not
limited to, changes in size, complexity, schedule or character of construction.
11
10. Revising studies or reports which have previously been approved by the OWNER,
or when revisions are due to cases beyond the control of the ENGINEER.
11. Preparation of design documents for alternate bids where major changes require
additional documents.
12. Preparation of detailed renderings, exhibits or scale models for the Project.
13. Providing special analysis of the OWNER’s needs such as owning and operating
analysis, plan for operation and maintenance, OWNER’s special operating
drawings or charts, and any other similar analysis.
14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity
surveys of material and labor, and material audits or inventories by the OWNER.
15. Additional or extended services during construction made necessary by (1) work
damaged by fire or other cause during construction, (2) defective or incomplete
work of the contractor, and/or (3) the contractor’s default on the Construction
Contract due to delinquency or insolvency.
16. Providing design services relating to future facilities, systems and equipment
which are not intended to be constructed or operated as a part of the Project.
17. Providing other services not otherwise provided for in this Agreement, including
services normally furnished by the OWNER as described in Section E –
SPECIAL PROVISIONS – Owner’s Responsibilities.
Payment for the services specified in this Section E shall be as agreed in writing between
the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER
will render to OWNER for such services an itemized bill, separate from any other billing,
once each month, for compensation for services performed hereunder during such period,
12
the same to be due and payable by OWNER to the ENGINEER on or before the 10th day
of the following period. Payment for services noted in D shall be at Actual Cost (AC),
Fixed Fee (FF) or Hourly (HR).
SECTION E - SPECIAL PROVISIONS
1. OWNER’S RESPONSIBILITIES
(a) Provide to the ENGINEER all criteria, design and construction standards
and full information as to the OWNER’s requirements for the Project.
(b) Designate a person authorized to act as the OWNER’s representative. The
OWNER or his representative shall receive and examine documents
submitted by the ENGINEER, interpret and define the OWNER’s policies
and render decisions and authorizations in writing promptly to prevent
unreasonable delay in the progress of the ENGINEER’s services.
(c) Furnish laboratory tests, air and water pollution tests, reports and
inspections of samples, materials or other items required by law or by
governmental authorities having jurisdiction over this Project, or as
recommended by the ENGINEER.
(d) Provide legal, accounting, right-of-way acquisition and insurance
counseling services necessary for the Project, legal review of the
construction Contract Documents, and such auditing services as the
OWNER may require to account for expenditures of sums paid to the
contractor.
13
(e) Furnish above services at the OWNER’s expense and in such manner that
the ENGINEER may rely upon them in the performance of his services
under this Agreement and in accordance with the Project timetable.
(f) Guarantee full and free access for the ENGINEER to enter upon all
property required for the performance of the ENGINEER’s services under
this Agreement.
(g) Give prompt written notice to the ENGINEER whenever the OWNER
observes or otherwise becomes aware of any defect in the Project or other
event which may substantially affect the ENGINEER’s performance of
services under this Agreement.
(h) Protect and preserve all survey stakes and markers placed at the project
site prior to the assumption of this responsibility by the contractor and
bear all costs of replacing stakes or markers damaged or removed during
said time interval.
2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his
duties under this Agreement without the written consent of the other.
3. The ENGINEER has not been retained or compensated to provide design services
relating to the contractor’s safety precautions or to means, methods, techniques,
sequences, or procedures required by the contractor to perform his work but not
relating to the final or completed structure. Omitted services include but are not
limited to shoring, scaffolding, underpinning, temporary retainment of
excavations and any erection methods and temporary bracing.
4. The ENGINEER intends to render his services under this Agreement in
accordance with generally accepted professional practices for the intended use of
the Project.
14
5. Since the ENGINEER has no control over the cost of labor, materials, equipment
or services furnished by others, or over the contractor(s) methods of determining
prices, or over competitive bidding or market conditions, his opinions of probable
Project Costs and Construction Costs provided for herein are to be made on the
basis of his experience and qualifications and represent his best judgment as an
experienced and qualified professional engineer, familiar with the construction
industry. The ENGINEER cannot and does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost
prepared by him. If prior to the bidding or negotiating phase OWNER wishes
greater assurance as to project or construction costs he shall employ an
independent cost-estimator.
6. Access to Records:
(a) The ENGINEER agrees to include subsections E-6(b) through E-6(e)
below in all contracts and all subcontracts directly related to project
services which are in excess of $25,000.
(b) The ENGINEER shall maintain books, records, documents and other
evidence directly pertinent to performance of Agency loan work under this
Agreement consistent with generally accepted accounting standards in
accordance with the American Institute of Certified Public Accountants
Professional Standards (666 Fifth Avenue, New York, New York 10019;
June 1, 1987). The Agency or any of its duly authorized representatives
shall have access to such books, records, documents and other evidence
for the purpose of inspection, audit and copying. The ENGINEER will
provide facilities for such access and inspection.
(c) Audits conducted pursuant to this provision shall be in accordance with
generally accepted auditing standards.
15
(d) The ENGINEER agrees to the disclosure of all information and reports
resulting from access to records pursuant to subsection E-6(b) above, to
the Agency. Where the audit concerns the ENGINEER, the auditing
agency shall afford the ENGINEER an opportunity for an audit exit
conference and an opportunity to comment on the pertinent portions of the
draft audit report. The final audit report will include the written
comments, if any, of the audited parties.
(e) Records under subsection E-6(b) above shall be maintained and made
available during performance on Agency loan work under this agreement
and until three years from date of final Agency loan audit for the project.
In addition, those records which relate to any “dispute” appeal under an
Agency loan agreement, or litigation, or the settlement of claims arising
out of such performance, costs or items to which an audit exception has
been taken, shall be maintained and made available until three years after
the date of resolution of such appeal, litigation, claim or exception.
7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or
selling agency has been employed or retained to solicit or secure this contract
upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bonafide employees. For breach or violation of this
warranty, the loan recipient shall have the right to annul this agreement without
liability or in its discretion to deduct from the contract price or consideration or
otherwise recover, the full amount of such commission, percentage, brokerage, or
contingent fee.
8. Covenant Against Contingent Fees - The loan recipient warrants that no person or
agency has been employed or retained to solicit or secure a PWSLP loan upon an
agreement or understanding for a commission, percentage, brokerage, or
contingent fee. For breach or violation of this warranty, the Agency shall have
the right to annul the loan or to deduct from the loan or otherwise recover, the full
amount of such commission, percentage, brokerage, or contingent fee.
16
9. Certification Regarding Debarment – The ENGINEER certifies that the services
of anyone that has been debarred or suspended under Federal Executive Order
12549 has not, and will not, be used for work under this Agreement.
10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure
that disadvantaged business enterprises are utilized when possible as sources of
supplies, equipment, construction and services in accordance with the Clean
Water Loan Program rules. As required by the award conditions of USEPA's
Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair
share percentages are 5% for MBEs and 12% for WBEs.
11. The ENGINEER shall not discriminate on the basis of race, color, national origin
or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 40 CFR Part 33 in the award and administration of
contracts awarded under EPA financial assistance agreements. Failure by the
contractor to carry out these requirements is a material breach of this contract
which may result in the termination of this contract or other legally available
remedies.
17
EXHIBIT 2
THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE
RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS:
1. The Resident Construction Observer shall act under the direct supervision of the
ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site
construction review of the contractor’s work, shall communicate only with the
ENGINEER and the contractor (or contractor’s), and shall communicate with
subcontractors only through the contractor or his authorized superintendent. The
OWNER shall communicate with the Resident Construction Observer only
through the ENGINEER.
2. The Resident Construction Observer shall review and inspect on-site construction
activities of the contractor relating to portions of the Project designed and
specified by the Engineer as contained in the Construction Contract Documents.
3. Specifically omitted from the Resident Construction Observer’s duties is any
review of the contractor’s safety precautions, or the means, methods, sequences,
or procedures required for the contractor to perform the work but not relating to
the final or completed Project. Omitted design or review services include but are
not limited to shoring, scaffolding, underpinning, temporary retainment of
excavations and any erection methods and temporary bracing.
4. The specific duties and responsibilities of the Resident Construction Observer are
enumerated as follows:
(a) Schedules: Review the progress schedule, schedule of Shop Drawing
submissions and schedule of values prepared by contractor and consult
with ENGINEER concerning their acceptability.
18
(b) Conferences: Attend preconstruction conferences. Arrange a schedule of
progress meetings and other job conferences as required in consultation
with ENGINEER and notify those expected to attend in advance. Attend
meetings and maintain and circulate copies of minutes thereof.
(c) Liaison:
(1) Serve as ENGINEER’s liaison with contractor, working principally
through contractor’s superintendent and assist him in
understanding the intent of the Contract Documents.
(2) Assist ENGINEER in serving as OWNER’s liaison with contractor
when contractor’s operations affect OWNER’s on-site operations.
(3) As requested by ENGINEER, assist in obtaining from OWNER
additional details or information, when required at the job site for
proper erection of the work.
(d) Shop Drawings and Samples:
(2) Receive and record date of receipt of Shop Drawings and samples.
(3) Receive samples which are furnished at the site by contractor, and
notify ENGINEER of their availability for examination.
(3) Advise ENGINEER and contractor or its superintendent
immediately of the commencement of any work requiring a Shop
Drawing or sample submission if the submission has not been
approved by ENGINEER.
19
(e) Review of Work, Rejection of Defective Work, Inspections and Tests:
(1) Conduct on-site inspection of the work in progress to assist
ENGINEER in determining if the work is proceeding in
accordance with the Contract Documents and that completed work
will conform to the Contract Documents.
(2) Report to ENGINEER whenever he believes that any work is
unsatisfactory, faulty or defective or does not conform to the
Contract Documents, or does not meet the requirements of any
inspections, test or approval required to be made or has been
damaged prior to final payment; and advise ENGINEER when he
believes work should be corrected or rejected or should be
uncovered for inspection, or requires special testing, inspection or
approval.
(3) Verify that tests, equipment and systems start-ups, and operating
and maintenance instructions are conducted as required by the
Contract Documents and in presence of the required personnel, and
that contractor maintains adequate records thereof; observe, record
and report to ENGINEER appropriate details relative to the test
procedures and start-ups.
(4) Accompany visiting inspectors representing public or other
agencies having jurisdiction over the Project, record the outcome
of these inspections and report to ENGINEER.
(f) Interpretation of Contract Documents: Transmit to contractor
ENGINEER’s clarifications and interpretations of the Contract
Documents.
20
(g) Modifications: Consider and evaluate contractor’s suggestions for
modifications in Drawings or Specifications and report them with
recommendations to ENGINEER.
(h) Records:
(1) Maintain at the job site orderly files for correspondence, reports of
job conferences, Shop Drawings and samples submissions,
reproductions of original Contract Documents including all
addenda, change orders, field orders, additional drawings issued
subsequent to the execution of the Contract, ENGINEER’s
clarifications and interpretations of the Contract Documents,
progress reports, and other Project related documents.
(2) Keep a diary or log book, recording hours on the job site, weather
conditions, data relative to questions of extras or deductions, list of
visiting officials and representatives of manufacturers, fabricators,
suppliers and distributors, daily activities, decisions, observations
in general and specific observations in more detail as in the case of
observing test procedures. Send copies to ENGINEER.
(4) Record names, addresses and telephone numbers of all
contractor’s, subcontractors and major suppliers of materials and
equipment.
(i) Reports:
(1) Furnish ENGINEER periodic reports as required of progress of the
work and contractor’s compliance with the approved progress
schedule and schedule of Shop Drawing submissions.
21
(2) Consult with ENGINEER in advance of schedule major tests,
inspections or start of important phases of the work.
(3) Report immediately to ENGINEER upon the occurrence of any
accident.
(j) Payment Requisitions: Review applications for payment with contractor
for compliance with the established procedure for their submission and
forward them with recommendations to ENGINEER, noting particularly
their relation to the schedule of values, work completed and materials and
equipment delivered at the site but not incorporated in the work.
(k) Certificates, Maintenance and Operating Manuals: During the course of
the work, verify that certificates, maintenance and operation manuals and
other data required to be assembled and furnished by contractor are
applicable to the items actually installed; and deliver this material to
ENGINEER for his review and forwarding to OWNER prior to final
acceptance of the work.
(l) Completion:
(1) Before ENGINEER issues a Statement of Substantial Completion,
submit to contractor a list of observed items requiring completion
or correction.
(2) Conduct final review in the company of ENGINEER, OWNER
and contractor and prepare a final list of items to be completed or
corrected.
(3) Verify that all items on final list have been completed or corrected
and make recommendations to ENGINEER concerning
acceptance.
ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT GIS HOUR PERITEMCHARGE MANAGERENGINEER II ENGINEERMANAGER SURVEYOR II TECHNICIAN MANAGER TECHNICIAN TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $191 $185 $155 $133 $168 $155 $145 $145 $121 $67 $80FINAL ENGINEERING2.1 Project Management and Administration 1 6 4 11 1,833$ 2.2 Project Meetings2 2 - 4 752$ 2.3 Bid Package, Specifications and Estimates 4 24 20 48 5,272$ 2.4 Bidding and Contracting 1 3 8 2 14 1,970$ Final Engineering Subtotal: 4 15 - 36 - - - - - 20 2 77 9,827$ CONSTRUCTION ENGINEERING3.1 Contract Administration1 8 6 15 2,469$ 3.2 Construction Layout and Record Drawings1 1 185$ 3.3 Observation and Documentation4 45 49 6,725$ Construction Engineering Subtotal: 1 13 - 51 - - - - - - 65 9,379$ PROJECT TOTAL: 5 28 - 87 - - - - - 20 2 142 19,206 Printing = 250$ 17,706$ Mileage = 500$ -$ Material Testing = -$ 1,340$ -$ 160$ DIRECT EXPENSES = 750$ 19,206$ 19,956$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1744-P 2018 Sanitary Sewer Lining\PSA\[3. Exhibit 3 - Level of Effort.xlsx]Fee SummaryTOTAL EXPENSES = ENGINEERING SURVEYINGEngineering Expenses = DIRECT EXPENSESLABOR SUMMARYEnvironmental Assessment =DRAFTINGPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = December 5, 2017ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FOREXHIBIT 32018 SANITARY SEWER LINING PROGRAMUnited City of Yorkville, IL
WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:1234123412341234123412341234123412341234FINAL DESIGN ENGINEERING2.1 Project Management and Administration2.2 Project Meetings2.3 Bid Package, Specifications and Estimates2.4 Bidding and ContractingCONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1744-P 2018 Sanitary Sewer Lining\PSA\[4. Exhibit 4 - Schedule.xls]ScheduleProject Management & QC/QA PermittingMeeting(s) Bidding and ContractingDesign ConstructionAugust2017DecemberSeptemberMay JuneMarch JulyLegendEXHIBIT 4ANTICIPATED PROJECT SCHEDULE2018 SANITARY SEWER LINING PROGRAMUNITED CITY OF YORKVILLE, ILDecember 5, 2017January February April2018
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Morgan StEngineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
SANITARY LINING
LOCATION MAP
www.eeiweb.com DATE
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
October 2017
YO1744
YO1744_2018 Proposed.MXD
H:\GIS\PUBLIC\YORKVILLE\2017\
MJT
NO.REVISIONS ³United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630-553-4350www.yorkville.il.us
0600300
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2018 LINING
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
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Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #4
Tracking Number
PW 2017-91
East Orange Street Water Main Replacement – Engineering Agreement
City Council – January 9, 2018
PW 12/19/17
Moved forward to CC consent agenda.
PW 2017-91
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an engineering agreement with EEI for design engineering related to the East
Orange St water main replacement project.
Background
This item was last discussed by the City Council in October 2017, when the City Council
approved an engineering agreement for design and construction engineering work related to the 2018
Road to Better Roads program. As part of that determination, the City Council selected the East Orange
St water main project to be funded out of the water fund’s 2018 RTBR budget. Accordingly, EEI has
submitted an engineering agreement for our consideration for the design of the project.
The attached contract contains a $43,000 fixed cost for design engineering only. This amount is
included in the FY 18 budget. This contract does not contain a construction engineering component,
which would come forward at a later date depending on the decisions made by the City Council on the
project after the design is completed. The City Council has $250,000 budgeted for water main work in
2018, but the Orange St water main project could easily reach $800,000 for a full replacement. The idea
behind the design-only engineering contract would be to dive into the details of the area to make better
decisions about which section to do first and how large that section will be, and then to proceed with a
construction engineering contract for that part.
Recommendation
Staff recommends approval of the engineering agreement with EEI for design engineering
related to the East Orange St water main replacement project.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 13, 2017
Subject: East Orange Street Water Main Replacement Project Engineering Agreement
East Orange Street Water Main Replacement
United City of Yorkville, Kendall County, IL
Professional Services Agreement - Design Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as
the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER shall
provide any and all necessary engineering services to the City as indicated on the
included exhibits. Design engineering will be provided for approximately 1,650 linear
feet of 8-inch water main improvements on East Orange Street (see Exhibit 5 for project
limits). Engineering will be in accordance with all City, Standard Specifications for
Water and Sewer Construction in Illinois, Illinois Department of Transportation, and
Illinois Environmental Protection Agency requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the ENGINEER
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be performed
herein, an amount based on the Estimate of Level of Effort and Associated Cost included
in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of
$43,000. Direct expenses are estimated at $750. The hourly rates for this project are
shown in the attached 2017 Standard Schedule of Charges (Exhibit 6). All payments will
be made according to the Illinois State Prompt Payment Act and not less than once every
thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
East Orange Street Water Main Replacement
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
E. Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
ENGINEER agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, ENGINEER
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by ENGINEER without contractors consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the work
and services performed under this agreement. The City’s relationship to the ENGINEER
under this agreement shall be that of an independent contractor. ENGINEER will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled
Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of
bribery or attempted bribery of an officer or employee of the State of Illinois or any
other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
East Orange Street Water Main Replacement
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting : The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter
60). The Contractor agrees to incorporate this clause into all subcontracts under this
Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
East Orange Street Water Main Replacement
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of ENGINEER or its Subcontractors of any employee of any of them.
In the event that the either party shall bring any suit, cause of action or counterclaim
against the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance :
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attachments.
Except for those terms included on the attachments, no additional terms are included as a
part of this agreement. All prior understandings and agreements between the parties are
merged into this agreement, and this agreement may not be modified orally or in any
East Orange Street Water Main Replacement
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
manner other than by an agreement in writing signed by both parties. In the event that
any provisions of this agreement shall be held to be invalid or unenforceable, the
remaining provisions shall be valid and binding on the parties. The list of exhibits is as
follows:
Exhibit 1: Professional Engineering Services
Exhibit 2: Limitation of Authority, Duties and Responsibilities of the
Resident Construction Observer
Exhibit 3: Estimate of Level of Effort and Associated Cost
Exhibit 4: Anticipated Project Schedule
Exhibit 5: Location Map
Exhibit 6: 2017 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this _____day of __________________, 2017.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
Gary Golinski Brad Sanderson, P.E.
Mayor Vice President
_________________________________ ________________________________
Beth Warren Angie Smith
City Clerk Executive Assistant
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EXHIBIT 1
SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES
For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not
refer to Engineering Enterprises, Inc., but shall instead refer to individuals or companies
contracted with, to construct or otherwise manage the project described herein. The
ENGINEER shall furnish professional design engineering services as follows:
1. The ENGINEER will attend conferences with the OWNER, or other interested
parties as may be reasonably necessary.
2. The ENGINEER will perform the necessary design surveys, accomplish the
detailed design of the project, prepare construction drawings, specifications and
contract documents, and prepare a final cost estimate based on final design for the
entire system. It is also understood that if subsurface explorations (such as
borings, soil tests, rock soundings and the like) are required, the ENGINEER will
furnish coordination of said explorations without additional charge, but the costs
incident to such explorations shall be paid for by the OWNER as set out in
Section D hereof.
3. The contract documents furnished by the ENGINEER under Section A-2 shall
utilize IEPA endorsed construction contract documents, including Supplemental
General Conditions, Contract Change Orders, and partial payment estimates.
4. Prior to the advertisement for bids, the ENGINEER will provide for each
construction contract, not to exceed 10 copies of detailed drawings, specifications,
and contract documents for use by the OWNER, appropriate Federal, State, and
local agencies from whom approval of the project must be obtained. The cost of
such drawings, specifications, and contract documents shall be included in the
basic compensation paid to the ENGINEER.
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5. The ENGINEER will furnish additional copies of the drawings, specifications and
contract documents as required by prospective bidders, material suppliers, and
other interested parties, but may charge them for the reasonable cost of such
copies. Upon award of each contract, the ENGINEER will furnish to the
OWNER five sets of the drawings, specifications and contract documents for
execution. The cost of these sets shall be included in the basic compensation paid
to the ENGINEER. Original documents, survey notes, tracings, and the like,
except those furnished to the ENGINEER by the OWNER, are and shall remain
the property of the ENGINEER.
6. The drawings prepared by the ENGINEER under the provisions of Section A-2
above shall be in sufficient detail to permit the actual location of the proposed
improvements on the ground. The ENGINEER shall prepare and furnish to the
OWNER without any additional compensation, three copies of map(s) showing
the general location of needed construction easements and permanent easements
and the land to be acquired. Property surveys, property plats, property
descriptions, abstracting and negotiations for land rights shall be accomplished by
the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide
those services. In the event the ENGINEER is requested to provide such services,
the ENGINEER shall be additionally compensated as set out in Section D hereof.
7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make
an analysis of the bids, and make recommendations for awarding contracts for
construction.
8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s
expense, such insurance as will protect the ENGINEER from claims under the
Workman’s Compensation Act and such comprehensive general liability
insurance as will protect the OWNER and the ENGINEER from all claims for
bodily injury, death, or property damage which may arise from the performance
by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s
functions and services required under this Agreement.
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9. The ENGINEER will complete the final plans, specifications and contract
documents and submit for approval of the OWNER, and all State regulatory
agencies to meet the project schedule(s) as summarized in Exhibit 4:
“Anticipated Project Schedule – East Orange Street Water Main Replacement”
dated December 7, 2017.
SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES
The ENGINEER shall furnish professional construction engineering services as follows:
1. The ENGINEER will review, for conformance with the design concept, shop and
working drawings required by the construction Contract Documents and indicate
on the drawings the action taken. Such action shall be taken with reasonable
promptness.
2. The ENGINEER will interpret the intent of the drawings and specifications to
protect the OWNER against defects and deficiencies in construction on the part of
the contractors. The ENGINEER will not, however, guarantee the performance
by any contractor.
3. The ENGINEER will evaluate and determine acceptability of substitute materials
and equipment proposed by Contractor(s).
4. The ENGINEER will establish baselines for locating the work together with a
suitable number of bench marks adjacent to the work as shown in the contract
documents.
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5. The ENGINEER will provide general engineering review of the work of the
contractor(s) as construction progresses to ascertain that the contactor is
conforming to the design concept.
(a) ENGINEER shall have authority, as the OWNER’s representative, to
require special inspection of or testing of the work, and shall receive and
review all certificates of inspections, testing and approvals required by
laws, rules, regulations, ordinances, codes, orders or the Contract
Documents (but only to determine generally that their content complies
with requirements of, and the results certified indicate compliance with,
the Contract Documents).
(b) During such engineering review, ENGINEER shall have the authority, as
the OWNER’s representative, to disapprove of or reject contractor(s)’
work while it is in progress if ENGINEER believes that such work will
not produce a completed Project that conforms generally to the Contract
Documents or that it will prejudice the integrity of the design concept of
the Project as reflected in the Contract Documents.
6. The ENGINEER will provide resident construction observation. Resident
construction observation shall consist of visual inspection of materials,
equipment, or construction work for the purpose of ascertaining that the work is in
substantial conformance with the contract documents and with the design intent.
Such observation shall not be relied upon by others as acceptance of the work.
The ENGINEER’s undertaking hereunder shall not relieve the contractor of
contractor’s obligation to perform the work in conformity with the drawings and
specifications and in a workmanlike manner; shall not make the ENGINEER an
insurer of the contractor’s performance; and shall not impose upon the
ENGINEER any obligation to see that the work is performed in a safe manner.
Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the
Resident Construction Observer is attached to this Agreement.
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7. The ENGINEER will cooperate and work closely with representatives of the
OWNER.
8. Based on the ENGINEER’s on-site observations as an experienced and qualified
design professional, on information provided by the Resident Construction
Observer, and upon review of applications for payment with the accompanying
data and schedules by the contractor, the ENGINEER:
(a) Shall determine the amounts owing to contractor(s) and recommend in
writing payments to contractor(s) in such amounts. Such
recommendations of payment will constitute a representation to OWNER,
based on such observations and review, that the work has progressed to
the point indicated, and that, to the best of the ENGINEER’s knowledge,
information and belief, the quality of such work is generally in accordance
with the Contract Documents (subject to an evaluation of such work as a
functioning whole prior to or upon substantial completion, to the results of
any subsequent tests called for in the Contract Documents, and to any
other qualifications stated in the recommendation).
(b) By recommending any payment, ENGINEER will not hereby be deemed
to have represented that exhaustive, continuous or detailed reviews or
examinations have been made by ENGINEER to check the quality or
quantity of contractor(s)’ work as it is furnished and performed beyond the
responsibilities specifically assigned to ENGINEER in the Agreement and
the Contract Documents. ENGINEER’s review of contractor(s)’ work for
the purposes of recommending payments will not impose on Engineer
responsibility to supervise, direct or control such work or for the means,
methods, techniques, sequences, or procedures of construction or safety
precautions or programs incident thereto or contractor(s) compliance with
laws, rules, regulations, ordinances, codes or orders applicable to their
furnishing and performing the work. It will also not impose responsibility
on ENGINEER to make any examination to ascertain how or for what
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purposes any contractor has used the moneys paid on account of the
Contract Price, or to determine that title to any of the work, materials
equipment has passed to OWNER free and clear of any lien, claims,
security interests, or encumbrances, or that there may not be other matters
at issue between OWNER and contractor that might affect the amount that
should be paid.
9. The ENGINEER will prepare necessary contract change orders for approval of
the OWNER, and others on a timely basis.
10. The ENGINEER will make a final review prior to the issuance of the statement of
substantial completion of all construction and submit a written report to the
OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit
the statement of completion to and obtain the written acceptance of the facility
from the OWNER.
11. The ENGINEER will provide the OWNER with one set of reproducible record
(as-built) drawings, and two sets of prints at no additional cost to the OWNER.
Such drawings will be based upon construction records provided by the contractor
during construction and reviewed by the resident construction observer and from
the resident construction observer’s construction data.
12. If State Statutes require notices and advertisements of final payment, the
ENGINEER shall assist in their preparation.
13. The ENGINEER will be available to furnish engineering services and
consultations necessary to correct unforeseen project operation difficulties for a
period of one year after the date of statement of substantial completion of the
facility. This service will include instruction of the OWNER in initial project
operation and maintenance but will not include supervision of normal operation of
the system. Such consultation and advice shall be at the hourly rates as described
in the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017.
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The ENGINEER will assist the OWNER in performing a review of the project
during the 11th month after the date of the certificate of substantial completion.
14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s
expense, such insurance as will protect the ENGINEER from claims under the
Workman’s Compensation Act and such comprehensive general liability
insurance as will protect the OWNER and the ENGINEER from all claims for
bodily injury, death, or property damage which may arise from the performance
by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s
functions and services required under this Agreement.
15. The ENGINEER will provide construction engineering services in accordance
with the periods summarized in Exhibit 4: “Anticipated Project Schedule – East
Orange Street Water Main Replacement” dated December 7, 2017.
If the above is not accomplished within the time period specified, this Agreement may be
terminated by the OWNER. The time for completion may be extended by the OWNER
for a reasonable time if completion is delayed due to unforeseeable cases beyond the
control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D
“Changes in Rates of Compensation”, the contract shall be designated on-going
consistent with the project schedule.
8
SECTION C – COMPENSATION FOR ENGINEERING SERVICES
1. The OWNER shall compensate the ENGINEER for professional design
engineering services in the amount of $43,000 Fixed Fee as summarized on
Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional
Engineering Services for East Orange Street Water Main Replacement” dated
December 7, 2017.
(a) The compensation for the professional design engineering services shall
be payable as follows:
(1) A sum which does not exceed ninety percent (90%) of the total
compensation payable under Section C-1 shall be paid in monthly
increments for work actually completed and invoiced, for grant
administration and for the preparation and submission to the
OWNER and/or IEPA of the construction drawings, specifications,
cost estimates and contract documents.
(2) A sum which, together with the compensation paid pursuant to
Section C-1(a)(1) above, equals one hundred percent (100%) of the
total compensation due and payable in accord with Section C-1
above, shall be due immediately after the award of construction
contract(s) is approved by the corporate authorities.
2. The OWNER shall compensate the ENGINEER for the construction
administration, construction staking, construction observation (including the
Resident Construction Observer), and any additional consultation and surveying
services on the basis of Hourly Rates (HR) as described on the attached Exhibit 6:
Standard Schedule of Charges dated January 1, 2017. The estimated values are
included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for
Professional Engineering Services for East Orange Street Water Main
9
Replacement” dated December 7, 2017 and are estimated at $XXXX Hourly
(HR).
(a) The compensation for the construction administration, construction
staking, construction observation (including the Resident Construction
Observer), and any additional consultation and surveying services shall be
payable as follows:
(1) A sum which equals any charges for work actually completed and
invoiced shall be paid at least once per month.
3. The OWNER shall compensate the ENGINEER for direct expenses as identified
in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the
work completed.
(1) A sum which equals any charges for work actually completed and
invoiced shall be paid at least once per month.
4. The compensation for any additional engineering services authorized by the
OWNER pursuant to Section D shall be payable as follows:
(a) A sum which equals any charges for work actually completed and
invoiced shall be paid at least once per month.
10
SECTION D – ADDITIONAL ENGINEERING SERVICES
In addition to the foregoing being performed, the following services may be provided
UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER.
1. Site surveys outside of the project limits and other similar special surveys as may
be required.
2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or
other studies recommended by the ENGINEER.
3. Property surveys, detailed description of sites, maps, drawings, or estimates
related thereto; assistance in negotiating for land and easement rights.
4. Necessary data and filing maps for litigation, such as condemnation.
5. Redesigns ordered by the OWNER after final plans have been accepted by the
OWNER and IEPA.
6. Appearances before courts or boards on matters of litigation or hearings related to
the project.
7. Preparation of environmental impact assessments or environmental impact
statements.
8. Making drawings from field measurements of existing facilities when required for
planning additions or alterations thereto.
9. Services due to changes in the scope of the Project or its design, including but not
limited to, changes in size, complexity, schedule or character of construction.
11
10. Revising studies or reports which have previously been approved by the OWNER,
or when revisions are due to cases beyond the control of the ENGINEER.
11. Preparation of design documents for alternate bids where major changes require
additional documents.
12. Preparation of detailed renderings, exhibits or scale models for the Project.
13. Providing special analysis of the OWNER’s needs such as owning and operating
analysis, plan for operation and maintenance, OWNER’s special operating
drawings or charts, and any other similar analysis.
14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity
surveys of material and labor, and material audits or inventories by the OWNER.
15. Additional or extended services during construction made necessary by (1) work
damaged by fire or other cause during construction, (2) defective or incomplete
work of the contractor, and/or (3) the contractor’s default on the Construction
Contract due to delinquency or insolvency.
16. Providing design services relating to future facilities, systems and equipment
which are not intended to be constructed or operated as a part of the Project.
17. Providing other services not otherwise provided for in this Agreement, including
services normally furnished by the OWNER as described in Section E –
SPECIAL PROVISIONS – Owner’s Responsibilities.
Payment for the services specified in this Section E shall be as agreed in writing between
the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER
will render to OWNER for such services an itemized bill, separate from any other billing,
once each month, for compensation for services performed hereunder during such period,
12
the same to be due and payable by OWNER to the ENGINEER on or before the 10th day
of the following period. Payment for services noted in D shall be at Actual Cost (AC),
Fixed Fee (FF) or Hourly (HR).
SECTION E - SPECIAL PROVISIONS
1. OWNER’S RESPONSIBILITIES
(a) Provide to the ENGINEER all criteria, design and construction standards
and full information as to the OWNER’s requirements for the Project.
(b) Designate a person authorized to act as the OWNER’s representative. The
OWNER or his representative shall receive and examine documents
submitted by the ENGINEER, interpret and define the OWNER’s policies
and render decisions and authorizations in writing promptly to prevent
unreasonable delay in the progress of the ENGINEER’s services.
(c) Furnish laboratory tests, air and water pollution tests, reports and
inspections of samples, materials or other items required by law or by
governmental authorities having jurisdiction over this Project, or as
recommended by the ENGINEER.
(d) Provide legal, accounting, right-of-way acquisition and insurance
counseling services necessary for the Project, legal review of the
construction Contract Documents, and such auditing services as the
OWNER may require to account for expenditures of sums paid to the
contractor.
13
(e) Furnish above services at the OWNER’s expense and in such manner that
the ENGINEER may rely upon them in the performance of his services
under this Agreement and in accordance with the Project timetable.
(f) Guarantee full and free access for the ENGINEER to enter upon all
property required for the performance of the ENGINEER’s services under
this Agreement.
(g) Give prompt written notice to the ENGINEER whenever the OWNER
observes or otherwise becomes aware of any defect in the Project or other
event which may substantially affect the ENGINEER’s performance of
services under this Agreement.
(h) Protect and preserve all survey stakes and markers placed at the project
site prior to the assumption of this responsibility by the contractor and
bear all costs of replacing stakes or markers damaged or removed during
said time interval.
2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his
duties under this Agreement without the written consent of the other.
3. The ENGINEER has not been retained or compensated to provide design services
relating to the contractor’s safety precautions or to means, methods, techniques,
sequences, or procedures required by the contractor to perform his work but not
relating to the final or completed structure. Omitted services include but are not
limited to shoring, scaffolding, underpinning, temporary retainment of
excavations and any erection methods and temporary bracing.
4. The ENGINEER intends to render his services under this Agreement in
accordance with generally accepted professional practices for the intended use of
the Project.
14
5. Since the ENGINEER has no control over the cost of labor, materials, equipment
or services furnished by others, or over the contractor(s) methods of determining
prices, or over competitive bidding or market conditions, his opinions of probable
Project Costs and Construction Costs provided for herein are to be made on the
basis of his experience and qualifications and represent his best judgment as an
experienced and qualified professional engineer, familiar with the construction
industry. The ENGINEER cannot and does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost
prepared by him. If prior to the bidding or negotiating phase OWNER wishes
greater assurance as to project or construction costs he shall employ an
independent cost-estimator.
6. Access to Records:
(a) The ENGINEER agrees to include subsections E-6(b) through E-6(e)
below in all contracts and all subcontracts directly related to project
services which are in excess of $25,000.
(b) The ENGINEER shall maintain books, records, documents and other
evidence directly pertinent to performance of Agency loan work under this
Agreement consistent with generally accepted accounting standards in
accordance with the American Institute of Certified Public Accountants
Professional Standards (666 Fifth Avenue, New York, New York 10019;
June 1, 1987). The Agency or any of its duly authorized representatives
shall have access to such books, records, documents and other evidence
for the purpose of inspection, audit and copying. The ENGINEER will
provide facilities for such access and inspection.
(c) Audits conducted pursuant to this provision shall be in accordance with
generally accepted auditing standards.
15
(d) The ENGINEER agrees to the disclosure of all information and reports
resulting from access to records pursuant to subsection E-6(b) above, to
the Agency. Where the audit concerns the ENGINEER, the auditing
agency shall afford the ENGINEER an opportunity for an audit exit
conference and an opportunity to comment on the pertinent portions of the
draft audit report. The final audit report will include the written
comments, if any, of the audited parties.
(e) Records under subsection E-6(b) above shall be maintained and made
available during performance on Agency loan work under this agreement
and until three years from date of final Agency loan audit for the project.
In addition, those records which relate to any “dispute” appeal under an
Agency loan agreement, or litigation, or the settlement of claims arising
out of such performance, costs or items to which an audit exception has
been taken, shall be maintained and made available until three years after
the date of resolution of such appeal, litigation, claim or exception.
7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or
selling agency has been employed or retained to solicit or secure this contract
upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bonafide employees. For breach or violation of this
warranty, the loan recipient shall have the right to annul this agreement without
liability or in its discretion to deduct from the contract price or consideration or
otherwise recover, the full amount of such commission, percentage, brokerage, or
contingent fee.
8. Covenant Against Contingent Fees - The loan recipient warrants that no person or
agency has been employed or retained to solicit or secure a PWSLP loan upon an
agreement or understanding for a commission, percentage, brokerage, or
contingent fee. For breach or violation of this warranty, the Agency shall have
the right to annul the loan or to deduct from the loan or otherwise recover, the full
amount of such commission, percentage, brokerage, or contingent fee.
16
9. Certification Regarding Debarment – The ENGINEER certifies that the services
of anyone that has been debarred or suspended under Federal Executive Order
12549 has not, and will not, be used for work under this Agreement.
10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure
that disadvantaged business enterprises are utilized when possible as sources of
supplies, equipment, construction and services in accordance with the Clean
Water Loan Program rules. As required by the award conditions of USEPA's
Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair
share percentages are 5% for MBEs and 12% for WBEs.
11. The ENGINEER shall not discriminate on the basis of race, color, national origin
or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 40 CFR Part 33 in the award and administration of
contracts awarded under EPA financial assistance agreements. Failure by the
contractor to carry out these requirements is a material breach of this contract
which may result in the termination of this contract or other legally available
remedies.
17
EXHIBIT 2
THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE
RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS:
1. The Resident Construction Observer shall act under the direct supervision of the
ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site
construction review of the contractor’s work, shall communicate only with the
ENGINEER and the contractor (or contractor’s), and shall communicate with
subcontractors only through the contractor or his authorized superintendent. The
OWNER shall communicate with the Resident Construction Observer only
through the ENGINEER.
2. The Resident Construction Observer shall review and inspect on-site construction
activities of the contractor relating to portions of the Project designed and
specified by the Engineer as contained in the Construction Contract Documents.
3. Specifically omitted from the Resident Construction Observer’s duties is any
review of the contractor’s safety precautions, or the means, methods, sequences,
or procedures required for the contractor to perform the work but not relating to
the final or completed Project. Omitted design or review services include but are
not limited to shoring, scaffolding, underpinning, temporary retainment of
excavations and any erection methods and temporary bracing.
4. The specific duties and responsibilities of the Resident Construction Observer are
enumerated as follows:
(a) Schedules: Review the progress schedule, schedule of Shop Drawing
submissions and schedule of values prepared by contractor and consult
with ENGINEER concerning their acceptability.
18
(b) Conferences: Attend preconstruction conferences. Arrange a schedule of
progress meetings and other job conferences as required in consultation
with ENGINEER and notify those expected to attend in advance. Attend
meetings and maintain and circulate copies of minutes thereof.
(c) Liaison:
(1) Serve as ENGINEER’s liaison with contractor, working principally
through contractor’s superintendent and assist him in
understanding the intent of the Contract Documents.
(2) Assist ENGINEER in serving as OWNER’s liaison with contractor
when contractor’s operations affect OWNER’s on-site operations.
(3) As requested by ENGINEER, assist in obtaining from OWNER
additional details or information, when required at the job site for
proper erection of the work.
(d) Shop Drawings and Samples:
(2) Receive and record date of receipt of Shop Drawings and samples.
(3) Receive samples which are furnished at the site by contrctor, and
notify ENGINEER of their availability for examination.
(3) Advise ENGINEER and contractor or its superintendent
immediately of the commencement of any work requiring a Shop
Drawing or sample submission if the submission has not been
approved by ENGINEER.
19
(e) Review of Work, Rejection of Defective Work, Inspections and Tests:
(1) Conduct on-site inspection of the work in progress to assist
ENGINEER in determining if the work is proceeding in
accordance with the Contract Documents and that completed work
will conform to the Contract Documents.
(2) Report to ENGINEER whenever he believes that any work is
unsatisfactory, faulty or defective or does not conform to the
Contract Documents, or does not meet the requirements of any
inspections, test or approval required to be made or has been
damaged prior to final payment; and advise ENGINEER when he
believes work should be corrected or rejected or should be
uncovered for inspection, or requires special testing, inspection or
approval.
(3) Verify that tests, equipment and systems start-ups, and operating
and maintenance instructions are conducted as required by the
Contract Documents and in presence of the required personnel, and
that contractor maintains adequate records thereof; observe, record
and report to ENGINEER appropriate details relative to the test
procedures and start-ups.
(4) Accompany visiting inspectors representing public or other
agencies having jurisdiction over the Project, record the outcome
of these inspections and report to ENGINEER.
(f) Interpretation of Contract Documents: Transmit to contractor
ENGINEER’s clarifications and interpretations of the Contract
Documents.
20
(g) Modifications: Consider and evaluate contractor’s suggestions for
modifications in Drawings or Specifications and report them with
recommendations to ENGINEER.
(h) Records:
(1) Maintain at the job site orderly files for correspondence, reports of
job conferences, Shop Drawings and samples submissions,
reproductions of original Contract Documents including all
addenda, change orders, field orders, additional drawings issued
subsequent to the execution of the Contract, ENGINEER’s
clarifications and interpretations of the Contract Documents,
progress reports, and other Project related documents.
(2) Keep a diary or log book, recording hours on the job site, weather
conditions, data relative to questions of extras or deductions, list of
visiting officials and representatives of manufacturers, fabricators,
suppliers and distributors, daily activities, decisions, observations
in general and specific observations in more detail as in the case of
observing test procedures. Send copies to ENGINEER.
(4) Record names, addresses and telephone numbers of all
contractor’s, subcontractors and major suppliers of materials and
equipment.
(i) Reports:
(1) Furnish ENGINEER periodic reports as required of progress of the
work and contractor’s compliance with the approved progress
schedule and schedule of Shop Drawing submissions.
21
(2) Consult with ENGINEER in advance of schedule major tests,
inspections or start of important phases of the work.
(3) Report immediately to ENGINEER upon the occurrence of any
accident.
(j) Payment Requisitions: Review applications for payment with contractor
for compliance with the established procedure for their submission and
forward them with recommendations to ENGINEER, noting particularly
their relation to the schedule of values, work completed and materials and
equipment delivered at the site but not incorporated in the work.
(k) Certificates, Maintenance and Operating Manuals: During the course of
the work, verify that certificates, maintenance and operation manuals and
other data required to be assembled and furnished by contractor are
applicable to the items actually installed; and deliver this material to
ENGINEER for his review and forwarding to OWNER prior to final
acceptance of the work.
(l) Completion:
(1) Before ENGINEER issues a Statement of Substantial Completion,
submit to contractor a list of observed items requiring completion
or correction.
(2) Conduct final review in the company of ENGINEER, OWNER
and contractor and prepare a final list of items to be completed or
corrected.
(3) Verify that all items on final list have been completed or corrected
and make recommendations to ENGINEER concerning
acceptance.
ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGERENGINEER I ENGINEERMANAGER SURVEYOR II TECHNICIAN MANAGER TECHNICIAN I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $191 $185 $155 $133 $168 $155 $145 $145 $133 $80FINAL ENGINEERING2.1 Project Management and Administration 5 18 2 - - - - - - - 25 4,595$ 2.2 Project Meetings3 4 6 - - - - - - - 13 2,243$ 2.3 Topographic Survey - - - - 8 23 - - - - 31 4,909$ 2.4 Utility Coordination- - 1 3 - - - - - - 4 554$ 2.5 Final Plans, Specifications and Estimates 8 10 70 45 - - - 15 35 - 183 27,043$ 2.6 Permitting- - 4 2 - - - - - - 6 886$ 2.7 Bidding and Contracting - 4 8 1 - - - - - 6 19 2,593$ Final Engineering Subtotal: 16 36 91 51 8 23 - 15 35 6 281 42,823$ CONSTRUCTION ENGINEERING3.1 Contract Administration- - - - - - - - - - - -$ 3.2 Construction Layout and Record Drawings- - - - - - - - - - - -$ 3.3 Observation and Documentation- - - - - - - - - 2 2 160$ Construction Engineering Subtotal: - - - - - - - - - 2 2 160$ PROJECT TOTAL: 16 36 91 51 8 23 - 15 35 8 283 42,983 Printing = 250$ 30,604$ Mileage = -$ 4,909$ Material Testing = -$ 6,830$ 500$ 640$ DIRECT EXPENSES = 750$ 42,983$ 43,733$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1751-P East Orange Water Main Replacement\PSA\[03.Exhibit 3 - Level of Effort.xlsx]Fee Summary - No CODecember 7, 2017EXHIBIT 3ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FOREAST ORANGE STREET WATER MAIN REPLACEMENTUnited City of Yorkville, ILENGINEERING SURVEYING DRAFTINGPROJECT ROLE:DIRECT EXPENSESLABOR SUMMARYTOTAL EXPENSES = Engineering Expenses = Surveying Expenses = Drafting Expenses = Environmental Assessment = Administrative Expenses = TOTAL LABOR EXPENSES =
WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:1234123412341234123412341234123412341234FINAL DESIGN ENGINEERING2.1 Project Management and Administration2.2 Project Meetings2.3 Topographic Survey2.4 Utility Coordination2.5 Final Plans, Specifications and Estimates2.6 Permitting2.7 Bidding and ContractingCONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1751-P East Orange Water Main Replacement\PSA\[04.Exhibit 4 - Schedule.xls]ScheduleProject Management & QC/QA PermittingMeeting(s) Bidding and ContractingDesign ConstructionEXHIBIT 4ANTICIPATED PROJECT SCHEDULEEAST ORANGE STREET WATER MAIN REPLACEMENTUNITED CITY OF YORKVILLE, ILDecember 7, 2017January February April20172018July AugustLegendMay JuneMarchNovember December
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WATER IMPROVEMENT LIMITS
LOCATION MAP
www.eeiweb.com
DATE:
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December 2017
YO1751
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #5
Tracking Number
PW 2017-92
Bristol Bay Subdivision – Unit 11
City Council – January 9, 2018
PW 12/19/17
Moved forward to CC consent agenda.
PW 2017-92
Majority
Consideration of Approval
Subdivision Partial Acceptance Consideration
Brad Sanderson Engineering
Name Department
Pulte has requested that the City accept the public improvements for a portion of Bristol Bay –
Unit 11 for ownership and maintenance (see attached).
All work related to the public improvements, including punch list work in the area described has
been completed. We recommend that the public improvements (water main, sanitary sewer and
storm sewer) as described in the attached Bill of Sale be accepted for ownership and
maintenance by the City.
As required by City Code, the developer will be responsible to provide a performance guarantee
to cover the one-year maintenance period. This period starts after the City formally accepts the
improvements. The amount required is to be 10% of the value of the public improvements.
Accordingly, the guarantee shall be as follows:
Unit 11 Improvements (Partial)
Original Value of Improvements $161,591.65
Required Maintenance Guarantee Value (10% of Original) $16,159.00
There are currently three (3) bonds that cover improvements within Unit 11. The reduction
($907,282.55) and release of those bonds will be addressed as part of the Bristol Bay
Resubdivision and are summarized below.
Unit 11 $18,025.26 Arch Insurance
Co., # SU1114162
Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $657,233.93 Arch Insurance
Co., # SU1114155
Site Work Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $232,023.36 Arch Insurance
Co., # SU1114156
Landscaping Replacement bond to be
provided per agreement
Bond to be
released
$907,282.55
If you have any questions or require additional information, please call.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: November 27, 2017
Subject: Bristol Bay – Unit 11
1
BILL OF SALE
Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt
hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City
of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois
60560, the following personal property to wit described in Exhibit A attached hereto for the
development know as Bristol Bay – Unit 11, and generally shown on Exhibit B.
Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said
property, that said property is free and clear of all liens, charges and encumbrances, and that
Seller has full right, power, and authority to sell said property and to make this Bill of Sale.
IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at
___________________________________, this _____ day of _______________, 20__.
Subscribed and Sworn to
before me this _____ day
of _____________, 20__.
_______________________
Notary Public
EXHIBIT A (PARTIAL ACCEPTANCE)
BRISTOL BAY - UNIT 11
UNITED CITY OF YORKVILLE
UNIT QUANTITY
FOOT 128
FOOT 746
FOOT 86
FOOT 0
EACH 6
EACH 5
EACH 0
CU YD 250
FOOT 208
FOOT 13
FOOT 1,078
EACH 2
EACH 2
CU YD 260
FOOT 733
FOOT 347
FOOT 268
FOOT 0
FOOT 0
FOOT 218
FOOT 0
FOOT 0
FOOT 0
EACH 1
EACH 0
EACH 1
EACH 0
EACH 2
EACH 3
EACH 1
EACH 4
EACH 1
EACH 3
EACH 0
8" PVC (SDR 26) SANITARY SEWER (10'-15' DEEP)
INLETS, TYPE A 2' DIAMETER, TYPE 11 FRAME, OPEN LID
INLETS, TYPE A 2' DIAMETER, TYPE 11 FRAME & GRATE
MANHOLES, TYPE A, 4' DIAMETER, TYPE 1 FRAME CLOSED LID
MANHOLES, TYPE A, 4' DIAMETER, TYPE 8 GRATE
MANHOLES, TYPE A, 4' DIAMETER, TYPE 11 FRAME & GRATE
MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME CLOSED LID
STORM SEWERS, CLASS A, 48"
CATCH BASINS, TYPE A 4" DIAMETER, TYPE 11 FRAME & GRATE
CATCH BASINS, TYPE A 5" DIAMETER, TYPE 11 FRAME & GRATE
CATCH BASINS, TYPE A 4' DIAMETER, TYPE 8 GRATE
CATCH BASINS, TYPE A 4' DIAMETER, TYPE 1 FRAME, OPEN LID
INLETS, TYPE A 2' DIAMETER, TYPE 8 GRATE
STORM SEWERS, CLASS A, 18"
STORM SEWERS, CLASS A, 21"
STORM SEWERS, CLASS A, 24"
STORM SEWERS, CLASS A, 30"
STORM SEWERS, CLASS A, 36"
STORM SEWERS, CLASS A, 42"
STORM SEWERS, CLASS A, 15"
4' MANHOLES (10'-15' DEEP)
TRENCH BACKFILL
WATER MAIN CONSTRUCTION
2 - INCH WATER MAIN SERVICE, COPPER TY K
6 - INCH WATER MAIN, DUCTILE IRON
8 - INCH WATER MAIN, DUCTILE IRON
WATER VALVE AND VALVE BOX, 8"
FIRE HYDRANTS WITH AUXILARY VALVE
TRENCH BACKFILL
STORM SEWER CONSTRUCTION
STORM SEWERS, CLASS A, 12"
4' MANHOLES (<10' DEEP)
4' MANHOLES (15'-20' DEEP)
UTILITIES
SANITARY SEWER CONSTRUCTION
6" SANITARY SEWER SERVICE
8" PVC (SDR 26) SANITARY SEWER (<10' DEEP)
8" PVC (SDR 26) SANITARY SEWER (10'-15' DEEP)
EXHIBIT A (PARTIAL ACCEPTANCE)
BRISTOL BAY - UNIT 11
UNITED CITY OF YORKVILLE
EACH 0
EACH 3
EACH 0
EACH 1
EACH 1
EACH 0
EACH 0MANHOLES, TYPE A, 8' DIAMETER, TYPE 11 FRAME & GRATE
MANHOLES, TYPE A, 5' DIAMETER, TYPE 8 GRATE
MANHOLES, TYPE A, 5' DIAMETER, TYPE 11 FRAME & GRATE
MANHOLES, TYPE A, 6' DIAMETER, TYPE 1 FRAME OPEN LID
MANHOLES, TYPE A, 6' DIAMETER, TYPE 8 GRATE
MANHOLES, TYPE A, 6' DIAMETER, TYPE 11 FRAME & GRATE
MANHOLES, TYPE A, 7' DIAMETER, TYPE 11 FRAME & GRATE
100 0 10050 FeetEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conUNIT 11LOCATION MAPDATE:NOVEMBER 2017United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usBRISTOL BAYUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1728PATH:H:/GIS/PUBLIC/YORKVILLE/2017/YO1728- BRISTOL BAY UNIT 11 .MXDFILE:fffääNORTHUnit BoundaryArea of Acceptance
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #6
Tracking Number
PW 2017-93
Revision to Water Meter Price – Section 7-5-4-1
City Council – January 9, 2018
PW 12/19/17
Moved forward to CC consent agenda.
PW 2017-93
Majority
Approval
Updated costs to Section 7-5-4-1 to the City’s Code to match the water meter price
That was authorized by City Council on July 25, 2017
Erin Willrett Administration
Name Department
Summary
Updated costs to Section 7-5-4-1 to the City’s Code to match the water meter price that was
authorized by City Council on July 25, 2017.
Background
Several sections of the code were modified and adopted by the City Council in October, 2017.
Unfortunately, the water meter price was not updated to reflect the price increase that was authorized by
City Council on July 25, 2017.
CURRENT LANGUAGE:
7-5-4-1: METER COSTS:
All meters and shall be purchased from the City at the then current prices as established by the City
Council and will include the meter, couplers, gaskets, back flow prevention device (for residential units
only) meter wire and outside reader.
Applicants purchasing non-residential meters will be required to purchase an approved back flow
prevention device separately.
Residential Meter Costs
5/8”x3/4” - $435.00
¾”x3/4” - $460.00
* 1” - $590.00
* used only when necessitated by plumbing code
Non-Residential Meter Costs
1 ½” - $1900.00
2” - $2110.00
3” - $2600.00
Memorandum
To: Public Works Committee
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: December 19, 2017
Subject: Revision to Water Meter Price – Section 7-5-4-1
APPROVED LANGUAGE (July 25, 2017)/PROPOSED LANGUAGE:
7-5-4-1: METER COSTS
All meters and shall be purchased from the City at the then current prices as established by the
City Council and will include the meter, couplers, gaskets, back flow prevention device (for
residential units only) meter wire and outside reader.
Applicants purchasing non-residential meters will be required to purchase an approved back
flow prevention device separately.
Residential Meter Costs:
Meter Size Cost
¾ inch $550.00
1 inch* $700.00
*used only when necessitated by plumbing code
Non-Residential Meter Costs:
Meter Size Cost
1.5 inch $2,300.00
2 inches $2,500.00
3 inches $3,100.00
Recommendation
Staff recommends approval of the City Council approved language from July 25, 2017, as
outlined in the Ordinance Amending the Water Meter Fees.
Ordinance No. 2018-____
Page 1
Ordinance No. 2018-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS
AMENDING THE WATER METER FEES
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the water meter fee includes for new construction the cost of the meter,
outside reader, wire, residential backflow prevention device, couplers, flanges and installation of
the outside reader; and,
NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Section 7-5-4-1 of the Yorkville City Code be and is hereby amended to
read as follows:
“7-5-4-1: METER COSTS
All meters and shall be purchased from the City at the then current prices as established
by the City Council and will include the meter, couplers, gaskets, back flow prevention
device (for residential units only) meter wire and outside reader.
Applicants purchasing non-residential meters will be required to purchase an approved
back flow prevention device separately.
Residential Meter Costs:
Meter Size Cost
¾ inch $550.00
1 inch* $700.00
*used only when necessitated by plumbing code
Non-Residential Meter Costs:
Meter Size Cost
1.5 inch $2,300.00
2 inches $2,500.00
3 inches $3,100.00
Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Ordinance No. 2018-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____
day of _______________________, 2018.
____________________________________
City Clerk
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____
day of _______________________, 2018.
____________________________________
Mayor
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes #1
Tracking Number
Minutes of the Regular City Council – November 28, 2017
City Council – January 9, 2018
Majority
Approval
Approval of Minutes
Beth Warren City Clerk
Name Department
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, NOVEMBER 28, 2017
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Plocher Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Hernandez Present
Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy
Chief of Police Hilt, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer
Morrison, Community Development Director Barksdale-Noble, Building Code Official Ratos, Director of
Parks and Recreation Evans, Assistant City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Funkhouser requested that Item # 12 on the consent agenda, Ordinance Amending the Code of
Ordinances Regulating On-Street Parking (Mill Street) (PW 2017-82), be moved to the regular agenda
under the Public Works Committee Report.
Alderman Tarulis requested that Item # 9 on the consent agenda, Kennedy Road Shared Use Path (ITEP)
(PW 2017-79), be moved to the regular agenda under the Public Works Committee Report.
Alderman Colosimo requested that Item # 11 on the consent agenda, Kendall County TAP Grant
Application (PW 2017-81), be moved to the regular agenda under the Public Works Committee Report.
Amendment approved unanimously by a viva voce vote.
PRESENTATIONS
Swearing-in of Patrol Officer – Robert J. Harris III
Mayor Golinski called Robert J. Harris III to the front. Mayor Golinski swore in Robert J. Harris III.
Doc Wilson Award
Mayor Golinski recognized former Mayor and current board of Fire and Police Commission Chairman,
Bob Johnson, for receiving the Doc Wilson Award from the Illinois State Fire and Police Commissioner's
Association. Mayor Golinski pointed out all of Mr. Johnson accomplishments to the City of Yorkville.
Mayor Golinski presented a certificate to Mr. Johnson for being awarded the Doc Wilson Award. Mr.
Johnson spoke and thanked the City. He also recognized his wife.
Employee Appreciation of Service
Pete Ratos
Mayor Golinski called Community Development Director Barksdale-Noble up to the front. She gave the
background on Building Code Official Pete Ratos employment, and thanked him for his service and
dedication to the City. Mayor Golinski presented Building Code Official Ratos with a certificate of
appreciation for his five years of service to the United City of Yorkville.
Tom Konen
Mayor Golinski called Public Works Director Dhuse to the front. Public Works Director Dhuse gave the
background on Tom Konen's employment. He was honored for five years of employment. Public Works
Director Dhuse thanked Tom Konen for his five years of service.
Shay Remus
Mayor Golinski called Director of Parks and Recreation Evans and Shay Remus to the front. Director of
Parks and Recreation Evans gave background on Shay Remus, and told her it was an honor to be standing
DRAFT
The Minutes of the Regular Meeting of the City Council – November 28, 2017 – Page 2 of 6
with her. Mayor Golinski presented Shay Remus with a token of appreciation for her ten years of service
to Yorkville.
Police Chief Hart
Mayor Golinski stated that he would like to recognize Police Chief Hart. Mayor Golinski called Police
Chief Hart to the front and gave the background on Police Chief Hart. Mayor Golinski thanked Police
Chief Hart for his twenty-five years of service and dedication to the City of Yorkville. Mayor Golinski
presented Police Chief Hart with a certificate of recognition. Police Chief Hart spoke about his twenty-
five years of service. He thanked his wife and stated it is their twenty-five year anniversary this year.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Jason Hedmen spoke in regards to item CC 2017-55 Tax Levy.
CONSENT AGENDA
1. Monthly Treasurer’s Report for October 2017 (ADM 2017-80)
2. 2017 Bond Abatement Ordinances (ADM 2017-86)
a. Ordinance 2017-56 abating the tax hereto levied for the year 2017 to pay the principal of and
interest on $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B -
authorize Mayor and City Clerk to execute
b. Ordinance 2017 - 57 abating the tax levied for the year 2017 to pay the principal of and interest
on the $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series
2011- authorize Mayor and City Clerk to execute
c. Ordinance 2017-58 abating the tax levied for the year 2017 to pay the principal of and interest
on the $1,235,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014
- authorize Mayor and City Clerk to execute
d. Ordinance 2017-59 abating the tax levied for the year 2017 to pay the principal of and interest
on the $4,295,000 General Obligation Bonds (Alternate Revenue Source), Series 2014A -
authorize Mayor and City Clerk to execute
e. Ordinance 2017-60 abating the tax levied for the year 2017 to pay the principal of and interest
on the $2,300,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series
2014B - authorize Mayor and City Clerk to execute
f. Ordinance 2017-61 abating the tax levied for the year 2017 to pay the principal of and interest
on the $1,290,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series
2014C - authorize Mayor and City Clerk to execute
g. Ordinance 2017-62 abating the tax levied for the year 2017 to pay the principal of and interest
on the $5,575,000 General Obligation Bonds (Alternate Revenue Source), Series 2015A -
authorize Mayor and City Clerk to execute
h. Ordinance 2017-63 abating the tax levied for the year 2017 to pay the principal of and interest
on the $5,800,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2016
- authorize Mayor and City Clerk to execute
3. 2017 SSA Abatement Ordinances (ADM 2017-87)
a. Ordinance 2014-64 Abating Special Service Area Taxes for Special Service Area
Number 2003-100 (Raintree Village Project) and Approving the Amended Special Tax
Roll - authorize Mayor and City Clerk to execute
b. Ordinance 2017-65 Abating Special Service Area Taxes for Special Service Area
Number 2003-101 (Windett Ridge Project) and Approving the Amended Special Tax
Roll - authorize Mayor and City Clerk to execute
c. Ordinance 2017-66 Abating Special Service Area Taxes for Special Service Area
Number 2004-104 (Central Grande Reserve) and Approving the Amended Special Tax
Roll - authorize Mayor and City Clerk to execute
d. Ordinance 2017-67 Abating Special Service Area Taxes for Special Service Area
Number 2004-107 (Raintree Village II Project) - authorize Mayor and City Clerk to
execute
e. Ordinance 2017-68 Abating Special Service Area Taxes for Special Service Area
Numbers 2005-108 and 2005-109 Special Tax Refunding Bonds, Series 2016 (Autumn
Creek Project and Bristol Bay I Project) - authorize Mayor and City Clerk to execute
4. Ordinance 2017-69 for the Amended Levy and Assessment of Taxes for the Fiscal Year
Beginning May 1, 2018 and Ending April 30, 2019 in and for the United City of Yorkville
Special Service Area Number 2004-201 (Fox Hill) - authorize Mayor and City Clerk to execute
(ADM 2017-88)
5. Water Department Reports for July, August, and September 2017 (PW 2017-75)
6. 2017 Sanitary Sewer Lining – Change Order No. 1 - authorize Mayor to execute (PW 2017-76
2017)
7. West Washington Street Water Main Improvements – Change Order No. 1 - authorize Mayor to
execute (PW 2017-77)
The Minutes of the Regular Meeting of the City Council – November 28, 2017 – Page 3 of 6
8. Countryside Water Main and Roadway Improvements – Change Order No. 2 - authorize Mayor
to execute (PW 2017-78)
9. Fountain Village – Completion of Improvements – Engineering Agreement - authorize Mayor
and City Clerk to execute (PW 2017-80)
Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman
Colosimo; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye, Milschewski-aye, Tarulis-aye, Frieders-aye,
Funkhouser-aye, Koch-aye, Hernandez-aye, Plocher-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council – October 24, 2017
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
October 24, 2017 as presented; seconded by Alderman Koch.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were $1,317,716.99.
REPORTS
MAYOR’S REPORT
Proclamation for Illinois Bicentennial
(CC 2017-54)
Mayor Golinski stated that there is a proclamation in the packet if anyone would like to read it.
Tax Levy
(CC 2017-55)
a. Resolution 2017-33 Requesting Separate Limiting Rates for All City Funds
Mayor Golinski entertained a motion to approve a resolution requesting separate limiting rates for all City
funds and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by
Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0
Frieders-aye Tarulis-aye, Colosimo-aye, Funkhouser-aye,
Milschewski-aye, Hernandez-aye, Koch-aye, Plocher-aye
b. Ordinance 2017-70 for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May
1, 2018 and Ending on April 30, 2019
Mayor Golinski entertained a motion to approve an ordinance for the levy and assessment of taxes for the
fiscal year beginning on May 1, 2018 and ending on April 30, 2019 and authorize the Mayor and City
Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-8 Nays-0
Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye,
Hernandez-aye, Koch-aye, Plocher-aye, Frieders-aye
TIF 1 / TIF 2 Process
(CC 2017-56)
Mayor Golinski stated this is just an update on the TIF 1 / TIF 2 process. He stated that City
Administrator Olson attended the Kendall County Board Finance Committee and Committee of the whole
meeting. City Administrator Olson gave an update. Alderman Funkhouser, City Administrator Olson,
Mayor Golinski, and City Attorney Orr discussed this further.
PUBLIC WORKS COMMITTEE REPORT
Kennedy Road Shared Use Path (ITEP) – Authorization No. 3
(PW 2017-79)
Alderman Frieders made a motion for authorization No. 3 on the Kennedy Road Shared Use Path and
authorize the City Administrator to execute; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-6 Nays-2
Frieders-aye Tarulis-nay, Colosimo-nay, Funkhouser-aye,
Milschewski-aye, Hernandez-aye, Koch-aye, Plocher-aye
Kendall County TAP Grant Application
The Minutes of the Regular Meeting of the City Council – November 28, 2017 – Page 4 of 6
(PW 2017-81)
Alderman Frieders made a motion to authorize the Kendall County TAP Grant application and authorize
staff to apply for right-of-way and or easement acquisition for the 2018 KC-Tap Grant Program for the
Fox Road Shared-Use Path Project; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-7 nays-1
Tarulis-aye, Colosimo-nay, Funkhouser-aye, Milschewski-aye,
Hernandez-aye, Koch-aye, Plocher-aye, Frieders-aye
Ordinance 2017-71 Amending the Code of Ordinances Regulating On-Street
Parking (Mill Street)
(PW 2017-82)
Alderman Frieders made a motion to approve an ordinance amending the code of ordinances regulation
on-street parking (Mill Street) and authorize the Mayor and City Clerk to execute; seconded by Alderman
Milschewski.
Alderman Funkhouser wanted more clarification on this issue. City Administrator Olson and Alderman
Funkhouser discussed this.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye, Funkhouser-aye, Milschewski-aye, Hernandez-aye,
Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye
ITEP Projects
(PW 2017-73)
a. Resolution 2017-34 Authorizing Application for the Illinois Transportation Enhancement
Program and Execution of All Necessary Documents (Fox Road Shared-Use Path)
b. Resolution 2017-35 Authorizing Application for the Illinois Transportation Enhancement
Program and Execution of All Necessary Documents (ComEd Shared-Use Path)
c. Resolution 2017-36 Authorizing Application for the Illinois Transportation Enhancement
Program and Execution of All Necessary Documents (Downtown Hill Streetscaping)
Alderman Frieders made a motion to approve a resolution authorizing application for the Illinois
Transportation Enhancement Program and execution of all necessary documents (Fox Road Shared-Use
Path); to approve a resolution authorizing application for the Illinois Transportation Enhancement
Program and execution of all necessary documents (ComEd Shared-Use Path); and to approve a
resolution authorizing application for the Illinois Transportation Enhancement Program and execution of
all necessary documents (Downtown Hill Streetscaping) and authorize the Mayor and City Clerk to
execute; seconded by Alderman Milschewski.
Alderman Frieders thinks these are all cool. Even though these are long shots, each have individual sets of
merit. Alderman Koch commented on this issue.
Motion approved by a roll call vote. Ayes-7 Nays-1
Funkhouser-aye, Milschewski-aye, Hernandez-aye, Koch-aye,
Plocher-aye, Frieders-aye, Tarulis-aye, Colosimo-nay
Ordinance Amending the Traffic Schedule and Index (Intersection of Heustis
Street and E. Van Emmon Street)
(PW 2017-83)
Alderman Frieders made a motion to approve an ordinance amending the traffic schedule and index
(Intersection of Heustis Street and E. Van Emmon Street) and authorize the Mayor and City Clerk to
execute; seconded by Alderman Hernandez.
Alderman Milschewski clarified her request for a blinking light at this intersection. Alderman Koch
supports the four way, also. Alderman Plocher agrees with Alderman Milschewski but stated there are
about two nights a year where a car is unable to stop at that intersection. Someone will get hit. Alderman
Funkhouser feels it should stay as a two way stop sign, but the line of site should be improved on the
Northeast corner of the intersection. Alderman Colosimo commented on how traffic studies work. He
feels the worst option would be flipping the stop signs. Alderman Colosimo feels the traffic study option
is by far the worst option. He likes keeping it the way it is or making it a four way stop. Alderman
Plocher stated the local residents approach that intersection as a four-way-stop. Alderman Milschewski
offered examples of accidents at that intersection. Mayor Golinski stated what was the problem with
flashing the stop signs like Alderman Milschewski brought up. City Administrator Olson stated that
whatever action the City takes the focus should be on limiting the City's liability resulting from any
accidents at the intersection. Alderman Colosimo stated from a liability standpoint, since the traffic study
concluded there should be stop signs on Heustis, would the City reduce its liability by making it a four-
way-stop. City Administrator Olson responded no and explained. Alderman Colosimo does not agree with
the results of the traffic study. Alderman Frieders would like to consider the findings of the traffic study
The Minutes of the Regular Meeting of the City Council – November 28, 2017 – Page 5 of 6
and believes that it would be best to go with the experts recommendation. EEI Engineer Morrison
clarified the findings of the traffic study. Alderman Funkhouser asked how did the study get initiated.
City Administrator Olson described the process of initiating the study. Alderman Funkhouser asked
Alderman Milschewski is she felt there was a disconnect between what her request was to what was in
front of the Council. Alderman Milschewski didn't expect a full study. When the results came back, she
was surprised by the recommendation. Alderman Funkhouser recognizes the value of the study, but
doesn't necessarily agree with the results. Alderman Frieders believes that the purpose of this study was
legitimate. He values the findings from the traffic study. Alderman Funkhouser questioned the process of
how the study was initiated. Alderman Milschewski disagrees with Alderman Frieders. She wasn't asking
for any additional signage, just flashing lights. Alderman Milschewski mentioned some of the issues with
the sight lines regarding the intersection. Alderman Frieders understands the pressure the City's residents
can apply concerning issues important to them. Alderman Frieders also stated that the Council should be
focused more on the data obtained from the traffic study than the process to how it was initiated. The
Council has the duty make a decision based on the data obtained by the experts study. City Administrator
Olson believes that the traffic study was warranted. Mayor Golinski stated this situation is unique in the
fact that the Council has two alderman who live on that street. Alderman Milschewski and Alderman
Plocher would like to leave the intersection the way it is.
Alderman Colosimo called the vote.
Motion failed by a roll call vote. Ayes-0 Nays-8
Colosimo-nay, Funkhouser-nay, Milschewski-nay, Hernandez-nay,
Koch-nay, Plocher-nay, Frieders-nay, Tarulis-nay
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Resolution 2017-37 Approving an Agreement with Farr Associates Architecture and
Urban Design, P.C. (Downtown Overlay District)
(EDC 2017-72)
Alderman Koch made a motion to approve a resolution approving an agreement with Farr Associates
Architecture and Urban Design, P.C. (Downtown Overlay District) and authorize the Mayor and City
Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Hernandez.
Motion approved by a roll call vote. Ayes-8 Nays-0
Hernandez-aye, Koch-aye, Plocher-aye, Frieders-aye,
Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Ordinance 2017-72 Updating the Regulations when Bidding is Required
(ADM 2017-84)
Alderman Milschewski made a motion to approve an ordinance updating the regulations when bidding is
required and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher.
Alderman Funkhouser mentioned the impact of the state legislatures budget impact on City funds. He
sees no need for this ordinance to be changed. City Attorney Orr stated this doesn't change the spending
limit it changes the public bidding process. City Administrator Olson made a point of clarification of the
ordinance. Alderman Plocher made a comment on this ordinance.
Motion approved by a roll call vote. Ayes-7 Nays-1
Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye,
Colosimo-aye, Funkhouser-nay, Milschewski-aye, Hernandez-aye
Ordinance 2017-73 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning
May 1, 2018 and Ending April 30, 2019 in and for the United City of
Yorkville Special Service Area Number 2006-119 (Sunflower Estates)
(ADM 2017-89)
Alderman Milschewski made a motion to approve an ordinance for the amended levy and assessment of
taxes for the fiscal year beginning May 1, 2018 and ending April 30, 2019 in and for the United City of
Yorkville Special Service Area Number 2006-119 (Sunflower Estates) and authorize the Mayor and City
Clerk to execute; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-8 Nays-0
Plocher-aye, Frieders-aye, Tarulis-aye, Colosimo-aye,
Funkhouser-aye, Milschewski-aye, Hernandez-aye, Koch-aye
PARK BOARD
The Minutes of the Regular Meeting of the City Council – November 28, 2017 – Page 6 of 6
No report.
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK’S REPORT
No report.
COMMUNITY & LIAISON REPORT
No report.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
Mayor Golinski entertained a motion to go into Executive Session for the purpose of.
1. For litigation
2. For collective negotiating matters
So moved by Alderman Colosimo; seconded by Alderman Hernandez.
Motion approved by a roll call vote. Ayes-8 Nays-0
Tarulis-aye, Milschewski-aye, Colosimo-aye, Plocher-aye,
Hernandez-aye, Koch-aye, Funkhouser-aye, Frieders-aye, ,
The City Council entered Executive Session at 8:27 p.m.
The City Council returned to regular session at 9:08 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 9:09 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes #2
Tracking Number
Minutes of the Regular City Council – December 12, 2017
City Council – January 9, 2018
Majority
Approval
Approval of Minutes
Beth Warren City Clerk
Name Department
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, DECEMBER 12, 2017
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Plocher Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Hernandez Absent
Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy
Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer
Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans,
Assistant City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Employee Appreciation of Service
Mayor Golinski stated he will be giving some employee appreciation awards tonight.
Detective Nelson
He called Police Chief Hart and Officer Nelson up to the front. Police Chief Hart gave background of
Officer Nelson's employment. Police Chief Hart also discussed that in 2015 Officer Nelson was
nominated for the Illinois Department of Public Health of Mercy Medical Services Hero Award.
Detective Nelson was nominated for his quick response after a call, which required life saving efforts,
where Detective Nelson performed CPR. Mayor Golinski, on behalf of the City, presented Detective
Nelson with a certificate of recognition.
Amy Simmons
Mayor Golinski called Finance Director Fredrickson and Amy Simmons up to the front. Finance Director
Fredrickson gave background of Ms Simmons employment. He also pointed out that she has recently
completed her Certified Accounts Payable Associates Certification. Mayor Golinski, on behalf of the
City, presented Ms Simmons with a memento for grateful appreciation for her ten years of dedicated
service.
PUBLIC HEARINGS
1. PZC 2017-14 Second amendment to that certain Annexation Agreement (Bristol Bay
Subdivision) dated April 26, 2005, as amended June 22, 2010, by and among Centex Homes
(Owner/Developer), a Nevada General Partnership, and the United City of Yorkville, Kendall
County, Illinois, for the purpose of amending the Bristol Bay Subdivision related to replatting
portions of Units 9 and 11, relief of certain security requirements for those undeveloped portions
of the aforementioned replatted units, release of certain development bonds and the extension of
building permit, connection and impact fee locks in effect as of the date of the Original
Agreement with no increases, other than those incurred by the City for water meters, on the
development until April 25, 2025.
Please, see attached report of proceedings by the Court Reporter for the public hearing.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Ordinance 2017-74 Approving an Intergovernmental Agreement between the Village of Oswego
and the United City of Yorkville Regarding Joint Employment of a Facilities Manager - authorize
Mayor and City Clerk to execute (ADM 2017-85)
DRAFT
The Minutes of the Regular Meeting of the City Council – December 12, 2017 – Page 2 of 4
Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman
Frieders; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-7 Nays-0
Colosimo-aye, Milschewski-aye, Tarulis-aye,
Frieders-aye, Funkhouser-aye, Koch-aye, Plocher-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council – November 14, 2017
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
November 14, 2017 as presented. So moved by Alderman Frieders; seconded by Alderman Koch.
Alderman Funkhouser stated that the vote for the second item under the Mayor's Reports, the Riverfront
Parking lot, was backwards. The vote should be all nays not all ayes.
Minutes, with corrections, approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were $2,060,617.97.
REPORTS
MAYOR’S REPORT
Resolution 2017-38 Urging the Governor to Veto Senate Bill 1451 (Small Wireless Facilities)
(CC 2017-57)
Mayor Golinski entertained a motion to approve a resolution urging the Governor to veto senate Bill 1451
(Small Wireless Facilities) and authorize the Mayor and City Clerk to execute. So moved by Alderman
Tarulis; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser-aye, Milschewski-aye, Koch-aye,
Plocher-aye, Frieders-aye, Tarulis-aye, Colosimo-aye
Resolution 2017-39 Authorizing a Contract with Michael’s Signs, Inc. of Racine, Wisconsin,
for the Downtown Wayfinding Signage Program
(CC 2017-58)
Mayor Golinski entertained a motion to approve a resolution authorizing a contract with Michael's Signs,
Inc. of Racine, Wisconsin, for the Downtown Wayfinding Sinage Program and authorize the Mayor and
City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski.
Alderman Frieders is excited about this program and hopes the City seeks input to create signs that are not
ordinary. Alderman Funkhouser and Community Development Barksdale-Noble discussed this issue.
Motion approved by a roll call vote. Ayes-7 Nays-0
Milschewski-aye, Koch-aye, Plocher-aye,
Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye
Meeting Schedule for 2018
(CC 2017-59)
Mayor Golinski entertained a motion to approve a meeting schedule for 2018 as presented. So moved by
Alderman Milschewski; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye,
Colosimo-aye, Funkhouser-aye, Milschewski-aye
Collective Bargaining Agreement between the International Union of Operating Engineers,
Local 150, Public Employees Division and the United City of Yorkville
(CC 2017-60)
Mayor Golinski entertained a motion to approve a collective bargaining agreement between the
International Union of Operating Engineers, Local 150, Public Employees Division and the United City
of Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders;
seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-6 Nays-1
Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye,
Colosimo-aye, Funkhouser-nay, Milschewski-aye
The Minutes of the Regular Meeting of the City Council – December 12, 2017 – Page 3 of 4
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLAN COMMISSION
Coffman Carpet Annexation and Rezoning
(PZC 2017-13)
a. Ordinance 2017-75 Annexing Certain Territory Located at 9290 Route 34 (Coffman Carpet)
Mayor Golinski entertained a motion to approve an ordinance annexing certain territory located at 9290
Route 34 (Coffman Carpet) and authorize the Mayor and City Clerk to execute. So moved by Alderman
Funkhouser; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-7 Nays-0
Plocher-aye, Frieders-aye, Tarulis-aye, Colosimo-aye,
Funkhouser-aye, Milschewski-aye, Koch-aye
b. Ordinance 2017-76 Authorizing the Execution of an Annexation Agreement for the Property at
9290 Route 34 (Coffman Carpet)
Mayor Golinski entertained a motion to approve an ordinance authorizing the execution of an annexation
agreement for the property as 9290 Route 34 (Coffman Carpet) and authorize the Mayor and City Clerk to
execute. So moved by Alderman Tarulis; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0
Frieders-aye Tarulis-aye, Colosimo-aye, Funkhouser-aye,
Milschewski-aye, Koch-aye, Plocher-aye
c. Ordinance 2017-77 Approving the Rezoning to B-3 General Business District for the Property
Located at 9290 Route 34 (Coffman Carpet)
Mayor Golinski entertained a motion to approve an ordinance approving the rezoning to B-3 general
business district for the property at 9290 Route 34 (Coffman Carpet) and authorize the Mayor and City
Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye, Colosimo-aye, Funkhouser-aye,
Milschewski-aye, Koch-aye, Plocher-aye, Frieders-aye
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK’S REPORT
No report.
COMMUNITY & LIAISON REPORT
School Board Meeting
Alderman Funkhouser attended the School Board Meeting. The TIF district was discussed. A few
concerns were brought up, which were discussed. Other items were discussed, which were the potential
impact of the residential properties that have been added. Another item was about the current homes that
have been there, and what happens if those homes start growing.
AACVB
Alderman Funkhouser thinks the Council members received the AACVB invitation for the annual
function. This will be a travel theme event out at the Aurora Airport.
Ward III
The Minutes of the Regular Meeting of the City Council – December 12, 2017 – Page 4 of 4
Alderman Frieders stated that the III Ward of Yorkville is the most festive Ward in all of Yorkville. There
are two related sets of Griswald's who are battling it out. One house is in Alderman Frieders'
neighborhood and one in Alderman Funkhouser's neighborhood. The address is 2724 Alan Dale in
Whispering Meadows and 2389 Iroquois in Kylyns Ridge. He feels bad for these peoples neighbors. He is
impressed with these residents festive attitudes. He wants to get as many people into the III Ward to look
at these two houses.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
Census Numbers
Mayor Golinski stated that Yorkville received its official census numbers. The population grew to 19,022.
That is an increase of approximately 2100 more residents since the last census.
TIF Extension
Alderman Plocher stated that the County board voted no on the TIF extension, and wanted to know how
this affects the City. City Administrator Olson responded to his questions. There was more discussion
among Mayor Golinski, Alderman Plocher, City Administrator Olson, City Attorney Orr, Alderman
Colosimo, and Alderman Koch.
EXECUTIVE SESSION
Mayor Golinski entertained a motion to go into Executive Session for the purpose of
1. Litigation
So moved by Alderman Colosimo; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye, Milschewski-aye, Colosimo-aye,
Plocher -aye, Koch-aye, Funkhouser-aye, Frieders-aye
The City Council entered Executive Session at 7:31 p.m.
The City Council returned to regular session at 8:05 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:06 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
City Council - December 12, 2017 - Public Hearing
1
1
2
3
4
5 UNITED CITY OF YORKVILLE
6 KENDALL COUNTY, ILLINOIS
7
8 COUNCIL MEETING
9 PUBLIC HEARING
10
11
12
13 800 Game Farm Road
14 Yorkville, Illinois
15
16
17 Tuesday, December 12 , 2017
18 7 : 00 p . m.
19
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24
l9itosfi Reporting Service
815 . 993 . 2832 cms .vitosh@gmail . com
City Council - December 12, 2017 - Public Hearing
2
1 PRESENT :
2 Mr . Gary Golinski, Mayor;
3 Mr . Carlo Colosimo, Alderman;
4 Mr . Ken Koch, Alderman;
5 Ms . Jackie Milschewski, Alderman;
6 Mr . Chris Funkhouser, Alderman;
7 Mr . Joel Frieders , Alderman;
8 Mr . Joe Plocher, Alderman;
9 Mr . Seaver Tarulis , Alderman .
1C
11 ALSO PRESENT :
12 Ms . Beth Warren, City Clerk,
13 Ms . Kathleen Field-Orr, City Attorney .
14 Ms . Krysti Barksdale-Noble , Community
15 Development Director .
16
17
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19
2C
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24
fitosh Reporting Service
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City Council - December 12, 2017 - Public Hearing
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1 WHEREUPON, the following
2 proceedings were had in
3 public hearing : )
4 MAYOR GOLINSKI : We will go into public
5 hearing for PZC 2017-14 , second amendment to that
6 certain Annexation Agreement (Bristol Bay
7 Subdivision) dated April 26, 2005 , as amended
8 June 22 , 2010 , by and among Centex Homes ,
9 owner/developer ) , a Nevada General Partnership,
10 and the United City of Yorkville , Kendall County,
11 Illinois , for the purpose of amending the Bristol
12 Bay Subdivision related to replatting portions of
13 Units 9 and 11 , relief of certain security
14 requirements for those undeveloped portions of
15 the aforementioned replatted units , release of
16 certain development bonds and the extension of
17 building permit , connection and impact fee locks
18 in effect as of the date of the original
19 agreement with no increases , other than those
20 incurred by the City for water meters , on the
21 development until April 25 , 2025 .
22 So do we have anyone from the public
23 who would like to comment on this? Please sign
24 in, state your name for the record .
itosh Reporting Service
815 . 993 . 2832 cms .vitosh@gmail . com
City Council - December 12, 2017 - Public Hearing
4
1 JOANNE BOWERS,
2 testified from the podium as follows :
3 MS . BOWERS : My name is Joanne Bowers
4 and I am from Pulte Centex Homes . Sorry, I ' m
5 filling in here .
6 So Pulte is , again, just seeking
7 amendment to that annexation agreement . Pulte is
8 currently under contract with the land seller to
9 sell off the lots for the remaining undeveloped
10 lots where there is no home existing, and we also
11 have the right of first refusal to buy those lots
12 back, so we ' re just seeking an amendment to the
13 annexation agreement for the bonding obligations
14 that we currently have in the undeveloped units
15 at Bristol Bay .
16 MAYOR GOLINSKI : Anyone from Council
17 have any questions , comments , anything? Yes ,
18 ma ' am.
19 MS . NOBLE : There is just one
20 clarification . The petitioner is not asking for
21 the fee extension that was listed in the public
22 hearing notice . They have withdrawn that
23 request .
24 MAYOR GOLINSKI : Okay . Yes .
itosh Reporting Service
815 . 993 . 2832 cms . vitosh@gmail . com
City Council - December 12, 2017 - Public Hearing
5
1 ALDERMAN FUNKHOUSER : Generally I have
2 no issue with the reductions ; I ' ve talked to Bart
3 about a couple fees , they are all logical . They
4 don ' t have any debt .
5 The only issue that I wanted to ask
6 about was the potential road closure for the
7 private drive that comes in off of Rosenwinkel .
8 It would be my preference that that
9 be kept open just due to the traffic circulation
10 in that neighborhood . It ' s kind of a cluster
11 with what ' s going on out there, how it all works ,
12 so it would be my preference that that would not
13 be allowed to be closed off, but I do understand
14 it is a private drive .
15 I know they have an interest in the
16 memo, they were looking to do that as well ,
17 so -- but otherwise I have no issues other than
18 that .
19 MAYOR GOLINSKI : Okay . Anyone else?
20 No response . )
21 MAYOR GOLINSKI : If not, we will close
22 the public hearing .
23 Thank you .
24
Iiitosh Reporting Service
815 . 993 . 2832 cms . vitosh@gmail . com
City Council - December 12, 2017 - Public Hearing
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1 Which were all the
2 proceedings had in the
3 public hearing portion
4 of the meeting . )
5 o0o---
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City Council - December 12, 2017 - Public Hearing
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1 STATE OF ILLINOIS )
SS .
2 COUNTY OF LASALLE )
3 I, Christine M . Vitosh, a Certified Shorthand
4 Reporter, do hereby certify that I transcribed
5 the proceedings had at the pubic hearing and that
6 the foregoing, Pages 1 through 7 , inclusive, is a
7 true, correct and complete computer-generated
8 transcript of the proceedings had at the time and
9 place aforesaid .
10 I further certify that my certificate annexed
I1 hereto applies to the original transcript and
12 copies thereof, signed and certified under my
13 hand only . I assume no responsibility for the
14 accuracy of any reproduced copies not made under
15 my control or direction .
16 As certification thereof, I have hereunto set
17 my hand this 29th day of December, A. D . , 2018 .
18
19
20 Christine M. Vitosh, CSR
Illinois CSR No . 084-002883
21
22
23
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815 . 993 . 2832 cms . vitosh@gmail . com
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City Council - December 12, 2017 - Public Hearing
0 4:7,4:12 computer-generated Gary[1]-2:2 L
annexation[2]-4:7, [1]-7:7 General[1]-3:9
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084-002883[1]-7:20 Annexation[1]-3:6 contract[1]-4:8 generated[1]-7:7 land[1]-4:8
annexed[1]-7:10 control[1]-7:15 Golinski[1]-2:2 LASALLE[1]-7:2
1 applies[i]-7:11 copies[2]-7:12,7:14 GOLINSKI[5]-3:4, listed[1]-4:21
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2018[1]-7:17
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2025[1]-3:21 Beth[1]-2:12 debt[1]-5:4 home[1]-4:10
bonding[1]-4:13 December[2]-1:17, Homes[2]-3:8,4:4 meters[1]-3:20
22[1]-3.8
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25[1]-3:21
bonds[11-3:16 7:17
26[1]-3:7 BOWERS[2]-4:1,4:3 development[2]- I MS[2]-4:3,4:19
29th[1]-7:17
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4:15 2:15 ILLINOIS[2]-1:6,7:1
7 Illinois[3]-1:14,3:11,building[1]-3:17 direction[1]-7:15
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increases[1]-3:19 Nevada[1]-3:9
incurred[1]-3:20 Noble[1)-2:14
8 Carlo[1]-2:3 E interest[1]-5:15 NOBLE[11-4:19
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1 800[1]-1:13 certain[3]-3:6,3:13, effect[1]-3:18 issues[1]-5:17
3:16 existing[1]-4:10 0
9 certificate[1]-7:10 I extension[2]-3:16, J
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certified[1]-7:12
certify[2]-7:4,7:10 JOANNE[1]-4:1 one[1]-4:19
A Joanne[1]-4:3 open[1]-5:9
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2:8,2:9 cluster[1]-5:10 FUNKHOUSER[1]-Partnership[1]-3:9
5:1 kind[1]-5:10
ALDERMAN[1]-5:1 Colosimo[1]-2:3 Koch[1]-2:4 Permit[1]-3:17
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Vitoshcporting Service
815. 993 . 2832 cms .vitosh@gmail . com
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City Council - December 12, 2017 - Public Hearing
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release[1]-3:15 units[2]-3:15,4:14
relief[1]-3:13
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requirements[1]-
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response[1]-5:20 water[1]-3:20
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sell[1]-4:9
seller[1]-4:8
set[1]-7:16
Shorthand[1]-7:3
sign[1]-3:23
signed[1]-7:12
itosh Importing Service
815. 993 . 2832 cms . vitosh@gmail . com
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Bills for Payment
Tracking Number
Bills for Payment (Informational): $4,401,277.31
City Council – January 9, 2018
None – Informational
Amy Simmons Finance
Name Department
01-110ADMINISTRATION12-112SUNFLOWERSSA 42-420DEBTSERVICE 83-830LIBRARYDEBTSERVICE01-120FINANCE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 84-840LIBRARYCAPITAL01-210POLICE 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-230CITY-WIDECAPITAL 72-720LANDCASH 88-880DOWNTOWNTIF01-410STREETOPERATIONS 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINSTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPT 95-XXXESCROWDEPOSIT11-111FOXHILLSSA 25-225PARKS&RECREATIONCAPITAL82-820LIBRARYOPERATIONSDATE: 12/04/17 UNITED CITY OF YORKVILLE TIME: 12:27:27 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 12/04/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526154 DCONST D. CONSTRUCTION, INC. 170047 2 11/28/17 01 ENGINEER'S PAYMENT ESTIMATE 15-155-60-00-6025 78,569.65 02 #2 - 2017 MFT STREET ** COMMENT ** 03 MAINTENANCE PROGRAM ORIGINAL ** COMMENT ** 04 CONTRACT ** COMMENT ** 05 ENGINEER'S PAYMENT ESTIMATE 23-230-60-00-6025 162,641.89 06 #2 - 2017 MFT STREET ** COMMENT ** 07 MAINTENANCE PROGRAM ORIGINAL ** COMMENT ** 08 CONTRACT ** COMMENT **INVOICE TOTAL: 241,211.54 *CHECK TOTAL: 241,211.54 526155 SUPEEXCA SUPERIOR EXCAVATING 448 11/30/17 01 ENGINEER'S PAYMENT ESTIMATE 51-510-60-00-6025 25,686.15 02 #3 AND FINAL - WEST WASHINGTON ** COMMENT ** 03 STREET WATER MAIN ** COMMENT ** 04 IMPROVEMENTS ** COMMENT **INVOICE TOTAL: 25,686.15 *CHECK TOTAL: 25,686.15 526156 r0001978 LUIS & EVA PALACIOS 20170457-BUILD 11/06/17 01 2632 MCLELLAN BUILD PROGRAM 23-000-24-00-2445 3,795.20 02 2632 MCLELLAN BUILD PROGRAM 25-000-24-20-2445 600.00 03 2632 MCLELLAN BUILD PROGRAM 25-000-24-21-2445 1,600.00 04 2632 MCLELLAN BUILD PROGRAM 25-000-24-22-2445 100.00 05 2632 MCLELLAN BUILD PROGRAM 42-000-24-00-2445 50.00 06 2632 MCLELLAN BUILD PROGRAM 51-000-24-00-2445 870.00 07 2632 MCLELLAN BUILD PROGRAM 52-000-24-00-2445 1,000.00INVOICE TOTAL: 8,015.20 *CHECK TOTAL: 8,015.20TOTAL AMOUNT PAID: 274,912.89274,912.89Page 1 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/11/17 UNITED CITY OF YORKVILLE TIME: 15:07:03 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 12/15/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526159 R0001981 PAT & DOROTHY RODRIGUEZ 20170586-BUILD 11/06/17 01 2522 MCLELLAN BUILD PROGRAM 23-000-24-00-2445 3,686.40 02 2522 MCLELLAN BUILD PROGRAM 25-000-24-20-2445 600.00 03 2522 MCLELLAN BUILD PROGRAM 25-000-24-21-2445 1,600.00 04 2522 MCLELLAN BUILD PROGRAM 25-000-24-22-2445 100.00 05 2522 MCLELLAN BUILD PROGRAM 42-000-24-00-2445 50.00 06 2522 MCLELLAN BUILD PROGRAM 51-000-24-00-2445 870.00 07 2522 MCLELLAN BUILD PROGRAM 52-000-24-00-2445 1,000.00 INVOICE TOTAL: 7,906.40 * CHECK TOTAL: 7,906.40 526160 R0001982 GREGORY & ANGELA LAMBERT 20170641-BUILD 11/02/17 01 495 WINDETT RIDGE BLD PROGRAM 23-000-24-00-2445 3,151.60 02 495 WINDETT RIDGE BLD PROGRAM 25-000-24-20-2445 300.00 03 495 WINDETT RIDGE BLD PROGRAM 25-000-24-21-2445 900.00 04 495 WINDETT RIDGE BLD PROGRAM 42-000-24-00-2445 50.00 05 495 WINDETT RIDGE BLD PROGRAM 51-000-24-00-2445 2,700.00 INVOICE TOTAL: 7,101.60 * CHECK TOTAL: 7,101.60 TOTAL AMOUNT PAID: 15,008.00Page 2 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 09:15:17 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 12/20/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526161 R0001985 JUAN & DELIA PEDROZA 20170548-BUILD 11/02/17 01 522 WINDETT RIDGE BLD PROGRAM 23-000-24-00-2445 2,772.80 02 522 WINDETT RIDGE BLD PROGRAM 25-000-24-20-2445 300.00 03 522 WINDETT RIDGE BLD PROGRAM 25-000-24-21-2445 900.00 04 522 WINDETT RIDGE BLD PROGRAM 42-000-24-00-2445 50.00 05 522 WINDETT RIDGE BLD PROGRAM 51-000-24-00-2445 2,470.00 INVOICE TOTAL: 6,492.80 * CHECK TOTAL: 6,492.80 526162 R0001986 BRANDY & DUSTIN CONNER 20170595-BUIILD 11/06/17 01 2587 LYMAN LOOP BUILD PROGRAM 23-000-24-00-2445 3,915.20 02 2587 LYMAN LOOP BUILD PROGRAM 25-000-24-20-2445 600.00 03 2587 LYMAN LOOP BUILD PROGRAM 25-000-24-21-2445 1,600.00 04 2587 LYMAN LOOP BUILD PROGRAM 25-000-24-22-2445 100.00 05 2587 LYMAN LOOP BUILD PROGRAM 42-000-24-00-2445 50.00 06 2587 LYMAN LOOP BUILD PROGRAM 51-000-24-00-2445 361.20 07 2587 LYMAN LOOP BUILD PROGRAM 52-000-24-00-2445 1,000.00 INVOICE TOTAL: 7,626.40 * CHECK TOTAL: 7,626.40 526163 R0001987 JOSE & ELIZABETH ESPINOZA 20170760-BUILD 11/29/17 01 2633 FAIRFAX BUILD PROGRAM 23-000-24-00-2445 3,474.40 02 2633 FAIRFAX BUILD PROGRAM 25-000-24-20-2445 300.00 03 2633 FAIRFAX BUILD PROGRAM 25-000-24-21-2445 900.00 04 2633 FAIRFAX BUILD PROGRAM 42-000-24-00-2445 50.00 05 2633 FAIRFAX BUILD PROGRAM 51-000-24-00-2445 2,700.00 INVOICE TOTAL: 7,424.40 * CHECK TOTAL: 7,424.40 526164 R0001988 VICTOR BENITEZ-ZAVALAPage 3 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 09:15:17 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 12/20/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526164 R0001988 VICTOR BENITEZ-ZAVALA 20170594-BUILD 11/06/17 01 2611 MCLELLAN BUILD PROGRAM 23-000-24-00-2445 3,915.20 02 2611 MCLELLAN BUILD PROGRAM 25-000-24-20-2445 600.00 03 2611 MCLELLAN BUILD PROGRAM 25-000-24-21-2445 1,600.00 04 2611 MCLELLAN BUILD PROGRAM 25-000-24-22-2445 100.00 05 2611 MCLELLAN BUILD PROGRAM 42-000-24-00-2445 50.00 06 2611 MCLELLAN BUILD PROGRAM 51-000-24-00-2445 361.20 07 2611 MCLELLAN BUILD PROGRAM 52-000-24-00-2445 1,000.00 INVOICE TOTAL: 7,626.40 * CHECK TOTAL: 7,626.40 526165 R0001989 MEREDITH & RYAN SIKES 20170683-BUILD 11/02/17 01 2453 WILTON CT BUILD PROGRAM 23-000-24-00-2445 2,764.80 02 2453 WILTON CT BUILD PROGRAM 25-000-24-20-2445 300.00 03 2453 WILTON CT BUILD PROGRAM 25-000-24-21-2445 900.00 04 2453 WILTON CT BUILD PROGRAM 42-000-24-00-2445 50.00 05 2453 WILTON CT BUILD PROGRAM 51-000-24-00-2445 2,700.00 INVOICE TOTAL: 6,714.80 * CHECK TOTAL: 6,714.80 TOTAL AMOUNT PAID: 35,884.80Page 4 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526277 AACVB AURORA AREA CONVENTION 11/17-ALL 12/06/17 01 NOV 2017 ALL SEASON HOTEL TAX 01-640-54-00-5481 34.82 INVOICE TOTAL: 34.82 * CHECK TOTAL: 34.82 526278 ADVAAUTO ADVANCED AUTOMATION & CONTROLS 17-2795 12/13/17 01 WELL 7 & RAINTREE TOWER RADIO 51-510-54-00-5462 773.22 02 REPAIR ** COMMENT ** INVOICE TOTAL: 773.22 * CHECK TOTAL: 773.22 526279 ALLAROUN ALL AROUND SEAMLESS GUTTERS 1712 12/04/17 01 NEW GUTTERS ON PW BUILDING 23-216-54-00-5446 2,895.00 INVOICE TOTAL: 2,895.00 * CHECK TOTAL: 2,895.00 526280 ALLSTAR ALL STAR SPORTS INSTRUCTION 177259 11/27/17 01 FALL II 2017 CLASS INSTRUCTION 79-795-54-00-5462 2,597.00 INVOICE TOTAL: 2,597.00 * CHECK TOTAL: 2,597.00 526281 ALPHA ALPHA SERVICE OF KANE COUNTY 20171205-03 12/05/17 01 DEC 2017 OFFICE CLEANING 01-110-54-00-5488 943.54 02 DEC 2017 OFFICE CLEANING 01-210-54-00-5488 943.55 03 DEC 2017 OFFICE CLEANING 79-795-54-00-5488 226.54 04 DEC 2017 OFFICE CLEANING 79-790-54-00-5488 226.54 05 DEC 2017 OFFICE CLEANING 01-410-54-00-5488 97.02Page 5 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526281 ALPHA ALPHA SERVICE OF KANE COUNTY 20171205-03 12/05/17 06 DEC 2017 OFFICE CLEANING 51-510-54-00-5488 97.02 07 DEC 2017 OFFICE CLEANING 52-520-54-00-5488 60.79 INVOICE TOTAL: 2,595.00 * CHECK TOTAL: 2,595.00 526282 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0739290-IN 11/22/17 01 WATER TREATMENT PLANT HEATER 51-510-56-00-5638 209.60 INVOICE TOTAL: 209.60 * CHECK TOTAL: 209.60 526283 ARNESON ARNESON OIL COMPANY 202997 11/25/17 01 DIESEL FUEL 01-410-56-00-5695 587.48 02 DIESEL FUEL 51-510-56-00-5695 587.48 03 DIESEL FUEL 52-520-56-00-5695 587.48 INVOICE TOTAL: 1,762.44 * 203176 11/27/17 01 DIESEL FUEL 01-410-56-00-5695 575.19 02 DIESEL FUEL 51-510-56-00-5695 575.19 03 DIESEL FUEL 52-520-56-00-5695 575.18 INVOICE TOTAL: 1,725.56 * 204185 11/30/17 01 NOV 2017 DIESEL FUEL 01-410-56-00-5695 338.76 02 NOV 2017 DIESEL FUEL 51-510-56-00-5695 338.76 03 NOV 2017 DIESEL FUEL 52-520-56-00-5695 338.75 INVOICE TOTAL: 1,016.27 * CHECK TOTAL: 4,504.27 526284 ATLAS ATLAS BOBCAT BV6972 12/05/17 01 FILTERS 01-410-56-00-5628 280.23 INVOICE TOTAL: 280.23 * CHECK TOTAL: 280.23Page 6 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526285 BATTERYS BATTERY SERVICE CORPORATION 0031341 12/08/17 01 BATTERY 01-410-56-00-5628 94.94 INVOICE TOTAL: 94.94 * CHECK TOTAL: 94.94 526286 BCBS BLUE CROSS BLUE SHIELD 120817 12/08/17 01 JAN 2018 HEALTH INS 01-110-52-00-5216 9,028.30 02 JAN 2018 HEALTH INS 01-120-52-00-5216 4,056.62 03 JAN 2018 HEALTH INS 01-210-52-00-5216 55,874.97 04 JAN 2018 HEALTH INS 01-220-52-00-5216 5,325.68 05 JAN 2018 HEALTH INS 01-410-52-00-5216 10,261.20 06 JAN 2018 HEALTH INS 01-640-52-00-5240 7,047.21 07 JAN 2018 HEALTH INS 79-790-52-00-5216 12,082.44 08 JAN 2018 HEALTH INS 79-795-52-00-5216 6,433.61 09 JAN 2018 HEALTH INS 51-510-52-00-5216 11,129.29 10 JAN 2018 HEALTH INS 52-520-52-00-5216 4,032.08 11 JAN 2018 HEALTH INS 82-820-52-00-5216 5,325.68 INVOICE TOTAL: 130,597.08 * CHECK TOTAL: 130,597.08 526287 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-1217 12/15/17 01 NOV 2017 ADMIN LINES 01-110-54-00-5440 379.53 02 NOV 2017 CITY HALL NORTEL 01-110-54-00-5440 146.74 03 NOV 2017 CITY HALL NORTEL 01-210-54-00-5440 146.74 04 NOV 2017 CITY HALL NORTEL 51-510-54-00-5440 146.74 05 NOV 2017 POLICE LINES 01-210-54-00-5440 886.77 06 NOV 2017 CITY HALL FIRE 01-210-54-00-5440 165.08 07 NOV 2017 CITY HALL FIRE 01-110-54-00-5440 165.08 08 NOV 2017 PW LINES 51-510-54-00-5440 1,287.86 09 NOV 2017 TREATMENT PLANT LINES 52-520-54-00-5440 451.86 10 NOV 2017 PARKS LINES 79-790-54-00-5440 52.31Page 7 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526287 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-1217 12/15/17 11 NOV 2017 RECREATION LINES 79-795-54-00-5440 182.16 12 NOV 2017 TRAFFIC SIGNAL 01-410-54-00-5435 49.19 13 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 4,060.06 * CHECK TOTAL: 4,060.06 526288 CAMBRIA CAMBRIA SALES COMPANY INC. 39298 12/04/17 01 PAPER TOWEL, TOILET TISSUE 52-520-56-00-5620 120.01 INVOICE TOTAL: 120.01 * CHECK TOTAL: 120.01 526289 CARCONST CARROLL CONSTRUCTION SUPPLY AU022248 11/21/17 01 STANDARD WALL SONOTUBE 72-720-60-00-6043 56.80 INVOICE TOTAL: 56.80 * CHECK TOTAL: 56.80 526290 CARROCCK KIRSTEN L. CARROCCIA 120717 12/07/17 01 2017 MUSIC TOGETHER HOLIDAY 79-795-54-00-5462 150.00 02 SING ALONG ** COMMENT ** INVOICE TOTAL: 150.00 * CHECK TOTAL: 150.00 526291 CENTRALL CENTRAL LIMESTONE COMPANY, INC 11693 11/16/17 01 CRUSHED STONE 79-790-56-00-5640 120.18 INVOICE TOTAL: 120.18 * CHECK TOTAL: 120.18Page 8 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526292 CHITRIB CHICAGO TRIBUNE 003452859 11/30/17 01 TAX LEVY DISPLAY AD 01-110-54-00-5426 1,417.08 02 BRISTOL BAY PUBLIC HEARING 90-113-00-00-0011 243.42 INVOICE TOTAL: 1,660.50 * 003456167 11/30/17 01 HOLIDAY CELEBRATION DISPLAY AD 79-795-54-00-5426 240.00 INVOICE TOTAL: 240.00 * CHECK TOTAL: 1,900.50 526293 CIVICPLS ICON ENTERPRISES, INC 168751 12/12/17 01 CIVIC SEND COMMUNICATION 01-640-54-00-5450 1,770.60 02 PLATFORM ANNUAL FEE ** COMMENT ** INVOICE TOTAL: 1,770.60 * CHECK TOTAL: 1,770.60 526294 COMED COMMONWEALTH EDISON 2019099044-1117 12/04/17 01 10/10-11/08 BRIDGE TANK 51-510-54-00-5480 45.05 INVOICE TOTAL: 45.05 * 4449087016-1117 12/06/17 01 10/24-11/27 MISC LIFT STATIONS 52-520-54-00-5480 1,242.68 INVOICE TOTAL: 1,242.68 * CHECK TOTAL: 1,287.73 526295 COMED COMMONWEALTH EDISON 6963019021-1217 12/12/17 01 11/08-12/11 RT47 & ROSENWINKLE 15-155-54-00-5482 27.37 INVOICE TOTAL: 27.37 * CHECK TOTAL: 27.37 526296 COMED COMMONWEALTH EDISONPage 9 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526296 COMED COMMONWEALTH EDISON 7090039005-1117 12/07/17 01 11/06-12/07 CANNONBALL TR 15-155-54-00-5482 18.54 02 11/06-12/07 CANNONBALL TR 01-410-54-00-5482 0.90 INVOICE TOTAL: 19.44 * CHECK TOTAL: 19.44 526297 COREMAIN CORE & MAIN LP I121123 11/30/17 01 27 510R MXUS 51-510-56-00-5664 3,393.02 INVOICE TOTAL: 3,393.02 * I155573 11/28/17 01 WIRE, METER COUPLING 51-510-56-00-5664 332.83 INVOICE TOTAL: 332.83 * CHECK TOTAL: 3,725.85 526298 COXLAND COX LANDSCAPING LLC 1411 10/30/17 01 FERTILIZER TREATMENT 11-111-54-00-5495 966.50 INVOICE TOTAL: 966.50 * 1412 10/30/17 01 FERTILIZER TREATMENT 12-112-54-00-5495 704.50 INVOICE TOTAL: 704.50 * 1416 11/02/17 01 OCT 2017 MOWING 12-112-54-00-5495 360.00 INVOICE TOTAL: 360.00 * 1417 11/02/17 01 OCT 2017 MOWING 11-111-54-00-5495 377.88 INVOICE TOTAL: 377.88 * 1433 11/02/17 01 INSTALLING 17 NEW TREES IN 11-111-54-00-5495 6,948.00 02 PARKWAY OF DIEHL FARM RD ** COMMENT ** INVOICE TOTAL: 6,948.00 * CHECK TOTAL: 9,356.88Page 10 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526299 CRITICAL CRITICAL REACH 18-622 12/05/17 01 ANNUAL FEE RENEWAL FOR APBNET 01-210-54-00-5462 285.00 02 LAW ENFORCEMENT BULLETIN ** COMMENT ** 03 SERVICE ** COMMENT ** INVOICE TOTAL: 285.00 * CHECK TOTAL: 285.00 526300 DEARNATI DEARBORN NATIONAL LIFE 120817 12/08/17 01 JAN 2018 LIFE INSURANCE 01-110-52-00-5222 89.60 02 JAN 2018 LIFE INSURANCE 01-110-52-00-5236 9.28 03 JAN 2018 LIFE INSURANCE 01-120-52-00-5222 27.84 04 JAN 2018 LIFE INSURANCE 01-210-52-00-5222 599.07 05 JAN 2018 LIFE INSURANCE 01-220-52-00-5222 41.48 06 JAN 2018 LIFE INSURANCE 01-410-52-00-5222 135.90 07 JAN 2018 LIFE INSURANCE 79-790-52-00-5222 50.33 08 JAN 2018 LIFE INSURANCE 79-795-52-00-5222 74.35 09 JAN 2018 LIFE INSURANCE 51-510-52-00-5222 79.29 10 JAN 2018 LIFE INSURANCE 52-520-52-00-5222 74.13 11 JAN 2018 LIFE INSURANCE 82-820-52-00-5222 34.66 12 JAN 2018 VISION INSURANCE 01-110-52-00-5224 84.33 13 JAN 2018 VISION INSURANCE 01-120-52-00-5224 58.95 14 JAN 2018 VISION INSURANCE 01-210-52-00-5224 576.65 15 JAN 2018 VISION INSURANCE 01-220-52-00-5224 65.35 16 JAN 2018 VISION INSURANCE 01-410-52-00-5224 88.79 17 JAN 2018 VISION INSURANCE 01-640-52-00-5242 96.19 18 JAN 2018 VISION INSURANCE 79-790-52-00-5224 101.52 19 JAN 2018 VISION INSURANCE 79-795-52-00-5224 69.16 20 JAN 2018 VISION INSURANCE 51-510-52-00-5224 101.48 21 JAN 2018 VISION INSURANCE 52-520-52-00-5224 49.48 22 JAN 2018 VISION INSURANCE 82-820-52-00-5224 58.40 INVOICE TOTAL: 2,566.23 * CHECK TOTAL: 2,566.23Page 11 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526301 DYNEGY DYNEGY ENERGY SERVICES 266979017121 12/08/17 01 10/26-11/29 420 FAIRHAVEN 51-510-54-00-5480 296.65 INVOICE TOTAL: 296.65 * CHECK TOTAL: 296.65 526302 EEI ENGINEERING ENTERPRISES, INC. 63147 11/30/17 01 TRAFFIC CONTROL SIGNAGE & 01-640-54-00-5465 2,221.00 02 MARKINGS ** COMMENT ** INVOICE TOTAL: 2,221.00 * 63149 11/30/17 01 WINDETT RIDGE 01-640-54-00-5465 2,670.00 INVOICE TOTAL: 2,670.00 * 63150 11/30/17 01 UTILITY PERMIT REVIEWS 01-640-54-00-5465 333.25 INVOICE TOTAL: 333.25 * 63151 11/30/17 01 PRESTWICK 01-640-54-00-5465 211.00 INVOICE TOTAL: 211.00 * 63152 11/30/17 01 CALEDONIA 01-640-54-00-5465 802.00 INVOICE TOTAL: 802.00 * 63153 11/30/17 01 BRISTOL BAY, UNIT 3 01-640-54-00-5465 1,502.00 INVOICE TOTAL: 1,502.00 * 63154 11/30/17 01 RT30 IMPROVEMENTS 01-640-54-00-5465 1,199.50 INVOICE TOTAL: 1,199.50 * 63155 11/30/17 01 WATER ATLAS MAP UPDATES 01-640-54-00-5465 100.50 INVOICE TOTAL: 100.50 * 63156 11/30/17 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-0111 2,206.75 INVOICE TOTAL: 2,206.75 *Page 12 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526302 EEI ENGINEERING ENTERPRISES, INC. 63157 11/30/17 01 AUTUMN CREEK, UNIT 2C 01-640-54-00-5465 53.25 INVOICE TOTAL: 53.25 * 63158 11/30/17 01 FOX HILL, UNIT 7 01-640-54-00-5465 286.50 INVOICE TOTAL: 286.50 * 63159 11/30/17 01 SANITARY SEWER ATLAS MAP 01-640-54-00-5465 67.00 02 UPDATES ** COMMENT ** INVOICE TOTAL: 67.00 * 63160 11/30/17 01 HEARTLAND MEADOWS 90-064-64-00-0111 7,332.25 INVOICE TOTAL: 7,332.25 * 63161 11/30/17 01 RT71 SANITARY SEWER & WATER 51-510-60-00-6066 7,261.00 02 MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 7,261.00 * 63162 11/30/17 01 MISC. GIS MAPPING 01-640-54-00-5465 335.00 INVOICE TOTAL: 335.00 * CHECK TOTAL: 26,581.00 526303 EEI ENGINEERING ENTERPRISES, INC. 63163 11/30/17 01 RIVERFRONT PARK IMPROVEMENTS 72-720-60-00-6045 5,645.99 INVOICE TOTAL: 5,645.99 * CHECK TOTAL: 5,645.99 526304 EEI ENGINEERING ENTERPRISES, INC. 63164 11/30/17 01 FOUNTAIN VILLAGE 01-640-54-00-5465 286.50 INVOICE TOTAL: 286.50 * 63165 11/30/17 01 SUNFLOWER ESTATES & GREEN 12-112-54-00-5416 251.60Page 13 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526304 EEI ENGINEERING ENTERPRISES, INC. 63165 11/30/17 02 BRIAR NATUALIZATION BASIN ** COMMENT ** 03 CONVERSION ** COMMENT ** 04 SUNFLOWER ESTATES & GREEN 23-230-60-00-6018 118.40 05 BRIAR NATUALIZATION BASIN ** COMMENT ** 06 CONVERSION ** COMMENT ** INVOICE TOTAL: 370.00 * CHECK TOTAL: 656.50 526305 EEI ENGINEERING ENTERPRISES, INC. 63166 11/30/17 01 BRISTOL BAY 65 IMPROVEMENTS 72-720-60-00-6043 3,537.50 INVOICE TOTAL: 3,537.50 * CHECK TOTAL: 3,537.50 526306 EEI ENGINEERING ENTERPRISES, INC. 63167 11/30/17 01 QUIET ZONE INITIATIVE 01-640-54-00-5465 672.00 INVOICE TOTAL: 672.00 * 63168 11/30/17 01 COUNTRYSIDE STREET & WATER 51-510-60-00-6082 797.32 02 MAIN IMPROVEMENTS ** COMMENT ** 03 COUNTRYSIDE STREET & WATER 23-230-60-00-6082 488.68 04 MAIN IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 1,286.00 * 63169 11/30/17 01 MFT DOCUMENTATION 01-640-54-00-5465 92.50 INVOICE TOTAL: 92.50 * 63170 11/30/17 01 FOUNTAINVIEW SUBDIVISION 90-083-83-00-0111 1,241.00 INVOICE TOTAL: 1,241.00 * 63171 11/30/17 01 YBSD COORDINATION - SANITARY 01-640-54-00-5465 477.50Page 14 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526306 EEI ENGINEERING ENTERPRISES, INC. 63171 11/30/17 02 SEWER REPAIRS ** COMMENT ** INVOICE TOTAL: 477.50 * 63172 11/30/17 01 WHISPERING MEADOWS - CITY 01-640-54-00-5465 560.50 02 VS FIDELITY ** COMMENT ** INVOICE TOTAL: 560.50 * 63173 11/30/17 01 GC HOUSING DEVELOPMENT 90-089-89-00-0111 1,177.75 INVOICE TOTAL: 1,177.75 * 63174 11/30/17 01 KBL COMMUNITY CENTER 90-104-00-00-0111 1,260.00 INVOICE TOTAL: 1,260.00 * 63175 11/30/17 01 2017 ROAD PROGRAM 23-230-60-00-6025 10,981.25 INVOICE TOTAL: 10,981.25 * 63176 11/30/17 01 WRIGLEY ACCESS DR & RT47 23-230-60-00-6009 627.50 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 627.50 * 63177 11/30/17 01 GRANDE RESERVE, UNIT 2 01-640-54-00-5465 66.50 INVOICE TOTAL: 66.50 * 63178 11/30/17 01 ADA TRANSITION PLAN 23-230-54-00-5465 4,499.25 INVOICE TOTAL: 4,499.25 * 63179 11/30/17 01 BLACKBERRY WOODS-PHASE B 01-640-54-00-5465 2,539.25 INVOICE TOTAL: 2,539.25 * 63180 11/30/17 01 CEDARHURST LIVING SITE 90-101-00-00-0111 2,497.25 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 2,497.25 * 63181 11/30/17 01 WEST WASHINGTON STREET WATER 51-510-60-00-6025 237.75Page 15 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526306 EEI ENGINEERING ENTERPRISES, INC. 63181 11/30/17 02 MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 237.75 * 63182 11/30/17 01 2017 SANITARY SEWER LINING 52-520-60-00-6025 1,853.00 INVOICE TOTAL: 1,853.00 * 63183 11/30/17 01 CITY OF YORKVILLE 01-640-54-00-5465 838.50 INVOICE TOTAL: 838.50 * 63184 11/30/17 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-5465 1,900.00 INVOICE TOTAL: 1,900.00 * 63185 11/30/17 01 CENTER PARKWAY / COUNTRYSIDE 23-230-60-00-6084 241.00 02 PKWY RESUFACING PHASE III ** COMMENT ** INVOICE TOTAL: 241.00 * 63186 11/30/17 01 SANITARY SEWER FLOW MONITORING 52-520-60-00-6025 2,590.75 INVOICE TOTAL: 2,590.75 * 63187 11/30/17 01 SUB-REGIONAL WATER 51-510-54-00-5465 1,289.25 02 COORDINATION ** COMMENT ** INVOICE TOTAL: 1,289.25 * 63188 11/30/17 01 BRISTOL BAY - UNIT 11 01-640-54-00-5465 2,367.00 INVOICE TOTAL: 2,367.00 * 63189 11/30/17 01 KENDALL MARKETPLACE 01-640-54-00-5465 95.50 02 RESIDENTIAL ** COMMENT ** INVOICE TOTAL: 95.50 * 63190 11/30/17 01 GRANDE RESERVE - UNIT 23 01-640-54-00-5465 940.50 INVOICE TOTAL: 940.50 * 63191 11/30/17 01 HOLIDAY INN EXPRESS & SUITES - 90-108-00-00-0111 676.25Page 16 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526306 EEI ENGINEERING ENTERPRISES, INC. 63191 11/30/17 02 LOTS 4 & 5 KENDALL CROSSING ** COMMENT ** INVOICE TOTAL: 676.25 * 63192 11/30/17 01 GRANDE RESERVE - UNIT B 01-640-54-00-5465 332.50 INVOICE TOTAL: 332.50 * 63193 11/30/17 01 GRANDE RESERVE - UNIT 1 01-640-54-00-5465 4,730.00 INVOICE TOTAL: 4,730.00 * 63194 11/30/17 01 WELL #9 REHABILITATION 51-510-60-00-6022 185.00 INVOICE TOTAL: 185.00 * 63195 11/30/17 01 2017 ITEP APPLICATION 01-640-54-00-5465 6,891.00 INVOICE TOTAL: 6,891.00 * 63196 11/30/17 01 9333 KENNEDY DRAINAGE ISSUES 01-640-54-00-5465 756.00 INVOICE TOTAL: 756.00 * 63197 11/30/17 01 FY 2019 BUDGET 01-640-54-00-5465 7,073.14 INVOICE TOTAL: 7,073.14 * 63198 11/30/17 01 2018 ROAD PROGRAM 01-640-54-00-5465 303.75 INVOICE TOTAL: 303.75 * 63199 11/30/17 01 MENARDS BUILDING EXPANSION 90-109-00-00-0111 1,402.75 INVOICE TOTAL: 1,402.75 * 63211-4 11/29/17 01 KENNEDY RD SHARED USE PATH 23-230-60-00-6094 30,661.53 INVOICE TOTAL: 30,661.53 * CHECK TOTAL: 93,343.42 526307 ENCAP ENCAP, INC. 3737 12/08/17 01 ENGINEER'S PAYMENT ESTIMATE 23-230-60-00-6018 2,920.90Page 17 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526307 ENCAP ENCAP, INC. 3737 12/08/17 02 #10 & FINAL - SUNFLOWER ** COMMENT ** 03 ESTATES & GRENBRIAR POND ** COMMENT ** 04 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 2,920.90 * CHECK TOTAL: 2,920.90 526308 FLEX FLEX BENEFIT SERVICE CORP. 636054 12/10/17 01 NOV 2017 HRA ADMIN FEES 01-110-52-00-5216 20.00 02 NOV 2017 HRA ADMIN FEES 01-120-52-00-5216 10.00 03 NOV 2017 HRA ADMIN FEES 01-210-52-00-5216 100.00 04 NOV 2017 HRA ADMIN FEES 01-220-52-00-5216 20.00 05 NOV 2017 HRA ADMIN FEES 01-410-52-00-5216 6.67 06 NOV 2017 HRA ADMIN FEES 79-790-52-00-5216 22.50 07 NOV 2017 HRA ADMIN FEES 79-795-52-00-5216 17.50 08 NOV 2017 HRA ADMIN FEES 51-510-52-00-5216 21.67 09 NOV 2017 HRA ADMIN FEES 52-520-52-00-5216 6.66 10 NOV 2017 HRA ADMIN FEES 01-640-52-00-5240 35.00 11 NOV 2017 HRA ADMIN FEES 82-820-52-00-5216 15.00 12 NOV 2017 FSA ADMIN FEES 01-110-52-00-5216 8.00 13 NOV 2017 FSA ADMIN FEES 01-120-52-00-5216 8.00 14 NOV 2017 FSA ADMIN FEES 01-210-52-00-5216 36.00 15 NOV 2017 FSA ADMIN FEES 01-220-52-00-5216 4.00 16 NOV 2017 FSA ADMIN FEES 01-410-52-00-5216 4.00 17 NOV 2017 FSA ADMIN FEES 51-510-52-00-5216 8.00 18 NOV 2017 FSA ADMIN FEES 52-520-52-00-5216 4.00 19 NOV 2017 FSA ADMIN FEES 01-640-52-00-5240 4.00 20 NOV 2017 FSA ADMIN FEES 82-820-52-00-5216 4.00 INVOICE TOTAL: 355.00 * CHECK TOTAL: 355.00 526309 FOXVALSA FOX VALLEY SANDBLASTINGPage 18 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526309 FOXVALSA FOX VALLEY SANDBLASTING 34625 12/04/17 01 SANDBLAST & RECOAT DOOR & 52-520-54-00-5444 500.00 02 DOOR FRAME ** COMMENT ** INVOICE TOTAL: 500.00 * CHECK TOTAL: 500.00 526310 FUTUREE FUTURE ENVIONMENTAL, INC 102965 12/13/17 01 USED OIL REMOVAL 01-410-54-00-5462 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 526311 GROUND GROUND EFFECTS INC. 372116 08/28/17 01 DIRT FOR STUMPS 01-410-56-00-5620 183.60 INVOICE TOTAL: 183.60 * 372166 08/28/17 01 GRASS SEED 01-410-56-00-5620 108.68 INVOICE TOTAL: 108.68 * CHECK TOTAL: 292.28 526312 IACE IACE 121217 12/12/17 01 IACE ANNUAL MEMBERSHIP RENEWAL 01-220-54-00-5412 25.00 INVOICE TOTAL: 25.00 * CHECK TOTAL: 25.00 526313 IDABWM ILLINOIS DEPT. OF AGRICULTURE 121317 12/13/17 01 PESTICIDE LICENSE RENEWALS FOR 79-790-56-00-5620 220.00 02 7 PARK STAFF MEMBERS ** COMMENT ** INVOICE TOTAL: 220.00 * CHECK TOTAL: 220.00Page 19 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526314 IDOT ILLINOIS DEPARTMENT OF 121425 12/01/17 01 MILL STREET LAFO 23-230-60-00-6025 4,352.31 INVOICE TOTAL: 4,352.31 * CHECK TOTAL: 4,352.31 526315 ILEAS ILEAS 2018-00000010 11/29/17 01 2018 MFF DUES 01-210-54-00-5460 300.00 INVOICE TOTAL: 300.00 * CHECK TOTAL: 300.00 526316 ILPD4811 ILLINOIS STATE POLICE 113017 11/30/17 01 BACKGROUND CHECKS 01-110-54-00-5462 81.00 02 BACKGROUND CHECKS 01-210-54-00-5411 27.00 03 BACKGROUND CHECKS 79-795-54-00-5462 540.00 INVOICE TOTAL: 648.00 * CHECK TOTAL: 648.00 526317 IMPERINV IMPERIAL INVESTMENTS OCT 2017-REBATE 12/09/17 01 OCT 2017 DOWNTOWN BUSINESS 01-000-24-00-2488 1,770.55 02 DISTRICT REBATE ** COMMENT ** INVOICE TOTAL: 1,770.55 * CHECK TOTAL: 1,770.55 526318 INGEMUNS INGEMUNSON LAW OFFICES LTD 4937 11/30/17 01 11/18 ADMIN HEARING 01-210-54-00-5467 150.00 INVOICE TOTAL: 150.00 * CHECK TOTAL: 150.00Page 20 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526319 INNOVATI INNOVATIVE UNDERGROUND, LLC 1068 10/25/17 01 MAINLINE TELEVISING IN 52-520-54-00-5495 1,000.00 02 RAINTREE SUBDIVISION ** COMMENT ** INVOICE TOTAL: 1,000.00 * CHECK TOTAL: 1,000.00 526320 INTERDEV INTERDEV, LLC 1011575 08/29/17 01 NETWRIX AUDITOR FOR ACTIVE 01-640-54-00-5450 567.60 02 DIRECTORY ANNUAL SUBSCRIPTION ** COMMENT ** INVOICE TOTAL: 567.60 * msp-1013655 11/30/17 01 NOV 2017 MONTHLY BILLING FOR 01-640-54-00-5450 2,691.00 02 TIER II ENGINEER ** COMMENT ** INVOICE TOTAL: 2,691.00 * CHECK TOTAL: 3,258.60 526321 JIMSTRCK JIM'S TRUCK INSPECTION LLC 169584 12/04/17 01 TRUCK INSPECTION 01-410-54-00-5490 30.00 INVOICE TOTAL: 30.00 * CHECK TOTAL: 30.00 526322 KANTORG GARY KANTOR NOV2017 11/30/17 01 NOV 2017 MAGIC CLASS 79-795-54-00-5462 15.00 INVOICE TOTAL: 15.00 * CHECK TOTAL: 15.00 526323 KCRECORD SHAW SUBURBAN MEDIA GROUP 1473828 11/16/17 01 HOLIDAY CELEBRATION DISPLAY AD 79-795-54-00-5426 478.00 INVOICE TOTAL: 478.00 *Page 21 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526323 KCRECORD SHAW SUBURBAN MEDIA GROUP 41877-102419 12/11/17 01 2 YEAR SUBSCRIPTION RENEWAL 01-220-54-00-5460 54.00 INVOICE TOTAL: 54.00 * CHECK TOTAL: 532.00 526324 KCSHERIF KENDALL CO. SHERIFF'S OFFICE NOV 2017-KANE 12/13/17 01 KANE COUNTY FTA BOND FEE 01-000-24-00-2412 70.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 70.00 * NOV 2017-LASALLE 12/11/17 01 LASALLE CO FTA BOND FEE 01-000-24-00-2412 70.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 70.00 * OCT 2017-COOK 12/07/17 01 COOK COUNTY FTA BOND FEE 01-000-24-00-2412 140.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 140.00 * CHECK TOTAL: 280.00 526325 KENDCROS KENDALL CROSSING, LLC BD REBATE 10/17 12/08/17 01 OCT 2017 NCG BUSINESS TAX 01-000-24-00-2487 600.39 02 REBATE ** COMMENT ** INVOICE TOTAL: 600.39 * CHECK TOTAL: 600.39 526326 KONENT TOM KONEN 121317-DULUTH 12/13/17 01 REIMBURSEMENT FOR WORK PANTS 51-510-56-00-5600 136.24 02 AND SHIRT ** COMMENT ** INVOICE TOTAL: 136.24 * CHECK TOTAL: 136.24Page 22 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526327 LANEMUCH LANER, MUCHIN, DOMBROW, BECKER 528667 12/01/17 01 PERSONELL POLICY MATTERS 01-640-54-00-5463 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 526328 LAWSON LAWSON PRODUCTS 9305411311 11/27/17 01 WASHERS, CONNECTORS, SCREWS, 01-410-56-00-5620 162.87 02 HEAT SEAL RINGS, CABLE TIES, ** COMMENT ** 03 NUTS, SLIDES ** COMMENT ** 04 WASHERS, CONNECTORS, SCREWS, 51-510-56-00-5620 162.87 05 HEAT SEAL RINGS, CABLE TIES, ** COMMENT ** 06 NUTS, SLIDES ** COMMENT ** 07 WASHERS, CONNECTORS, SCREWS, 52-520-56-00-5620 162.86 08 HEAT SEAL RINGS, CABLE TIES, ** COMMENT ** 09 NUTS, SLIDES ** COMMENT ** INVOICE TOTAL: 488.60 * CHECK TOTAL: 488.60 526329 MCCANN MCCANN 07229955 11/16/17 01 SATURN BLOCK COUPLER 01-410-56-00-5628 74.34 INVOICE TOTAL: 74.34 * CHECK TOTAL: 74.34 526330 MENLAND MENARDS - YORKVILLE 102-17 12/05/17 01 STREET LIGHT WIRE 15-155-56-00-5642 51.21 INVOICE TOTAL: 51.21 * 122 12/06/17 01 DOOR SWEEP 23-216-56-00-5656 22.58 02 MOTO-TOOL, BITS, UTILITY BLADE 51-510-56-00-5620 8.57 INVOICE TOTAL: 31.15 * CHECK TOTAL: 82.36Page 23 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526331 MENLAND MENARDS - YORKVILLE 126-17 12/06/17 01 CONDUIT, COUPLING, SANDPAPER, 72-720-60-00-6043 224.14 02 FOAM BRUSHES, PAINT, BREAKER ** COMMENT ** 03 LOAD CENTER ** COMMENT ** INVOICE TOTAL: 224.14 * CHECK TOTAL: 224.14 526332 MENLAND MENARDS - YORKVILLE 130 12/06/17 01 RETURNED DOOR SWEEP CREDIT 23-216-56-00-5656 -22.58 INVOICE TOTAL: -22.58 * 153 12/06/17 01 FISH TAPE 79-790-56-00-5630 42.25 INVOICE TOTAL: 42.25 * 222 12/07/17 01 POLEBARN SCREWS 23-216-56-00-5656 26.99 INVOICE TOTAL: 26.99 * 254 12/07/17 01 BRINE PIPING MATERIALS 01-410-56-00-5628 26.25 INVOICE TOTAL: 26.25 * 256 12/07/17 01 POLYURETHANE CASTER, COUPLING 01-410-56-00-5640 33.65 02 POLYURETHANE CASTER, COUPLING 51-510-56-00-5640 33.65 03 POLYURETHANE CASTER, COUPLING 52-520-56-00-5640 33.65 INVOICE TOTAL: 100.95 * 264 12/07/17 01 COMPUTER MONITOR WALL MOUNT 51-510-56-00-5638 49.98 INVOICE TOTAL: 49.98 * 27 12/05/17 01 NIPPLES, COUPLING, ELBOWS, 72-720-60-00-6043 122.65 02 LOCK NUTS, CLOSURE PLATE, ** COMMENT ** 03 METER ** COMMENT ** INVOICE TOTAL: 122.65 * 328 12/08/17 01 BRINE PIPING MATERIALS 01-410-56-00-5628 31.55 INVOICE TOTAL: 31.55 *Page 24 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526332 MENLAND MENARDS - YORKVILLE 329 12/08/17 01 STUDS, FILTERS 23-216-56-00-5656 165.72 INVOICE TOTAL: 165.72 * 341 12/08/17 01 BRINE PIPING 01-410-56-00-5628 4.66 INVOICE TOTAL: 4.66 * 39 12/05/17 01 STOVE BOLTS 79-790-56-00-5640 1.64 INVOICE TOTAL: 1.64 * 40-17 12/05/17 01 PVC ADAPTER 51-510-56-00-5638 2.99 INVOICE TOTAL: 2.99 * 648 12/11/17 01 PLYWOOD 23-216-56-00-5656 69.46 INVOICE TOTAL: 69.46 * 655 12/11/17 01 SHOP LIGHT 23-216-56-00-5656 99.85 02 VINYL TUBING 01-410-56-00-5640 16.99 INVOICE TOTAL: 116.84 * 755 12/12/17 01 SHOP LIGHT, LUMBER 23-216-56-00-5656 110.75 INVOICE TOTAL: 110.75 * 97929 11/15/17 01 NUTS, BOLTS, BRACES, CAR WASH, 79-790-56-00-5620 50.93 02 SOAP ** COMMENT ** INVOICE TOTAL: 50.93 * 98162 11/17/17 01 GORILLA GLUE, POWER GRAB, 51-510-56-00-5620 16.57 02 SYRINGE, RUBBING ALCOHOL ** COMMENT ** INVOICE TOTAL: 16.57 * 98428 11/20/17 01 PVC PIPE, RODS, CLAMPS, PVC 72-720-60-00-6043 160.30 02 CONDUIT CEMENT, COUPLER ** COMMENT ** INVOICE TOTAL: 160.30 * 98653 11/22/17 01 ELECTRICAL TAPE, BULBS 79-790-56-00-5620 22.77 INVOICE TOTAL: 22.77 *Page 25 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526332 MENLAND MENARDS - YORKVILLE 99158-17 11/27/17 01 EARMUFF FOR HEARING PROTECTION 01-410-56-00-5620 13.99 INVOICE TOTAL: 13.99 * 99163 11/27/17 01 PAINT, COUPLING, POLE BREAKER, 72-720-60-00-6043 127.89 02 METER SOCKET, PVC CEMENT ** COMMENT ** INVOICE TOTAL: 127.89 * 99273 11/28/17 01 PVC ADAPTER, OIL, DEEP CREEP 01-410-56-00-5620 27.30 INVOICE TOTAL: 27.30 * 99290 11/28/17 01 SOAP, CLEANERS 01-210-56-00-5610 9.91 INVOICE TOTAL: 9.91 * 99304 11/28/17 01 CEMENT, PRIMER, PVC CEMENT, 79-790-56-00-5620 61.39 02 PVC WYE, PVC PIPE ** COMMENT ** INVOICE TOTAL: 61.39 * 99381 11/29/17 01 PVC PIPE, COUPLING 79-790-56-00-5620 26.03 INVOICE TOTAL: 26.03 * 99398 11/29/17 01 GLOVES 01-410-56-00-5620 9.88 02 PAINT ROLLERS 01-410-56-00-5620 3.69 INVOICE TOTAL: 13.57 * 99405 11/29/17 01 OUTLET 01-410-56-00-5640 39.96 INVOICE TOTAL: 39.96 * 99418 11/29/17 01 COMBO LOCK FOR BASEBALL 79-790-56-00-5620 13.97 INVOICE TOTAL: 13.97 * 99423 11/29/17 01 BATTERIES 01-410-56-00-5620 20.91 INVOICE TOTAL: 20.91 * 99429 11/29/17 01 EPOXY 79-790-56-00-5620 18.28 INVOICE TOTAL: 18.28 *Page 26 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526332 MENLAND MENARDS - YORKVILLE 99489-17 11/30/17 01 FLOOR CLEANER 01-410-56-00-5620 7.99 INVOICE TOTAL: 7.99 * 99514 11/30/17 01 PVC PIPE 79-790-56-00-5620 11.37 INVOICE TOTAL: 11.37 * 99525 11/30/17 01 MASONRY BIT 79-790-56-00-5630 3.69 INVOICE TOTAL: 3.69 * 99581 12/01/17 01 FURRING,SCREWS, BOARDS 23-216-56-00-5656 328.60 INVOICE TOTAL: 328.60 * 99585 12/01/17 01 CREDIT FOR RETURNED FURRING 23-216-56-00-5656 -43.56 INVOICE TOTAL: -43.56 * 99586 12/01/17 01 BOARDS 23-216-56-00-5656 59.70 INVOICE TOTAL: 59.70 * 99603 12/01/17 01 MARKING PAINT, SHARPIE 79-790-56-00-5620 7.92 INVOICE TOTAL: 7.92 * 99914 12/04/17 01 RETURNED METER SOCKET CREDIT 72-720-60-00-6043 -49.97 INVOICE TOTAL: -49.97 * *** VOID---LEADER CHECK *** 526333 MENLAND MENARDS - YORKVILLE 99919 12/04/17 01 FLUTE MASONRY, BUSHING, STRUT, 72-720-60-00-6043 41.04 02 NIPPLES, WASHERS ** COMMENT ** INVOICE TOTAL: 41.04 * 99955 12/04/17 01 MATERIAL FOR PW SHOP SHELVING 23-216-56-00-5656 232.03 INVOICE TOTAL: 232.03 * CHECK TOTAL: 2,072.68Page 27 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526334 MESIROW MESIROW INSURANCE SERVICES INC 750178 12/11/17 01 2018 SERVICE FEE 01-640-52-00-5231 4,379.14 02 2018 SERVICE FEE 01-640-52-00-5231 820.16 03 2018 SERVICE FEE 51-510-52-00-5231 480.35 04 2018 SERVICE FEE 52-520-52-00-5231 241.52 05 2018 SERVICE FEE 82-820-52-00-5231 412.16 06 2018 SERVICE FEE 01-000-14-00-1400 8,758.31 07 2018 SERVICE FEE-PR 01-000-14-00-1400 1,640.32 08 2018 SERVICE FEE 51-000-14-00-1400 960.70 09 2018 SERVICE FEE 52-000-14-00-1400 483.03 10 2018 SERVICE FEE-LIB 01-000-14-00-1400 824.31 INVOICE TOTAL: 19,000.00 * CHECK TOTAL: 19,000.00 526335 MIDAM MID AMERICAN WATER 144469A 12/07/17 01 DROP LID, VALVE BOX RISER 51-510-56-00-5640 122.00 INVOICE TOTAL: 122.00 * CHECK TOTAL: 122.00 526336 MIDWSALT MIDWEST SALT P437876 11/29/17 01 BULK ROCK SALT 51-510-56-00-5638 2,450.65 INVOICE TOTAL: 2,450.65 * P437907 11/30/17 01 BULK ROCK SALT 51-510-56-00-5638 2,300.00 INVOICE TOTAL: 2,300.00 * CHECK TOTAL: 4,750.65 526337 MIKOLASR RAY MIKOLASEK 121517 12/15/17 01 NEMRT TRAINING MEAL 01-210-54-00-5415 8.82Page 28 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526337 MIKOLASR RAY MIKOLASEK 121517 12/15/17 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 8.82 * CHECK TOTAL: 8.82 526338 MONTGLAN MONTGOMERY LANDSCAPING 8185 11/12/17 01 DIRT 72-720-60-00-6043 375.00 INVOICE TOTAL: 375.00 * CHECK TOTAL: 375.00 526339 NARVICK NARVICK BROS. LUMBER CO, INC 56902 11/13/17 01 4000 PSI 79-790-56-00-5640 1,408.25 INVOICE TOTAL: 1,408.25 * CHECK TOTAL: 1,408.25 526340 NEMRT NORTH EAST MULTI-REGIONAL 228312 11/20/17 01 FIREARMS INSTRUCTOR 01-210-54-00-5412 200.00 02 DEVELOPMENT TRAINING-HAYES ** COMMENT ** INVOICE TOTAL: 200.00 * CHECK TOTAL: 200.00 526341 NEOPOST NEOFUNDS BY NEOPOST 121117-PR 12/11/17 01 POSTAGE MACHINE REFILL 79-000-14-00-1410 500.00 INVOICE TOTAL: 500.00 * CHECK TOTAL: 500.00 526342 NICOR NICOR GASPage 29 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526342 NICOR NICOR GAS 12-43-53-5625 3-1117 12/04/17 01 11/01-12/04 609 N BRIDGE 01-110-54-00-5480 61.45 INVOICE TOTAL: 61.45 * 31-61-67-2493 1-1117 12/08/17 01 11/08-12/08 276 WINDHAM CR 01-110-54-00-5480 27.11 INVOICE TOTAL: 27.11 * 40-52-64-5356 1-1117 12/05/17 01 11/02-12/04 102 E VAN EMMON 01-110-54-00-5480 320.84 INVOICE TOTAL: 320.84 * 46-69-47-6727 1-1117 12/06/17 01 11/06-12/06 1975 N BRIDGE 01-110-54-00-5480 84.59 INVOICE TOTAL: 84.59 * 61-60-41-1000 9-1117 12/05/17 01 11/01-12/04 610 TOWER LN 01-110-54-00-5480 520.98 INVOICE TOTAL: 520.98 * 80-56-05-1157 0-1117 12/06/17 01 10/06-12/06 2512 ROSEMONT 01-110-54-00-5480 24.06 INVOICE TOTAL: 24.06 * 83-80-00-1000 7-1117 12/05/17 01 11/01-12/04 610 TOWER UNIT B 01-110-54-00-5480 106.65 INVOICE TOTAL: 106.65 * CHECK TOTAL: 1,145.68 526343 O'REILLY O'REILLY AUTO PARTS 5613-130750 12/06/17 01 BATTERY CABLE 01-410-56-00-5640 6.99 INVOICE TOTAL: 6.99 * 5613-130759 12/06/17 01 BATTERY CABLE 01-410-56-00-5640 9.99 INVOICE TOTAL: 9.99 * 5613-130763 12/06/17 01 RETURNED CABLE CREDIT 01-410-56-00-5640 -6.99 INVOICE TOTAL: -6.99 * CHECK TOTAL: 9.99Page 30 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526344 OHERRONO RAY O'HERRON COMPANY 1764676-IN 11/29/17 01 CARGO PANTS 01-210-56-00-5600 251.18 INVOICE TOTAL: 251.18 * CHECK TOTAL: 251.18 526345 OMALLEY O'MALLEY WELDING & FABRICATING 17791 11/14/17 01 VOLLEYBALL POLES 72-720-60-00-6043 985.00 INVOICE TOTAL: 985.00 * CHECK TOTAL: 985.00 526346 OSWEGO VILLAGE OF OSWEGO 59 12/08/17 01 OCT 2017 SALARY REIMBURSEMENT 01-640-54-00-5418 4,131.76 02 FOR SHARED SERVICES OF ** COMMENT ** 03 PURCHASING MANAGER ** COMMENT ** INVOICE TOTAL: 4,131.76 * 60 12/08/17 01 NOV 2017 SALARY REIMBURSEMENT 01-640-54-00-5418 4,131.76 02 FOR SHARED SERVICES OF ** COMMENT ** 03 PURCHASING MANAGER ** COMMENT ** INVOICE TOTAL: 4,131.76 * CHECK TOTAL: 8,263.52 526347 OSWPRINT JAMES A AGEMA 73896 11/28/17 01 5,000 BUILDING INSPECTION 01-220-56-00-5620 389.10 02 FORMS ** COMMENT ** INVOICE TOTAL: 389.10 * CHECK TOTAL: 389.10 526348 PACESYST PACE SYSTEM INCPage 31 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526348 PACESYST PACE SYSTEM INC IN00018104 11/28/17 01 PACE SCHEDULER ANNUAL SOFTWARE 01-210-56-00-5635 1,800.00 INVOICE TOTAL: 1,800.00 * CHECK TOTAL: 1,800.00 526349 PARADISE PARADISE CAR WASH 223580 12/07/17 01 NOV 2017 CAR WASHES 01-210-54-00-5495 26.00 INVOICE TOTAL: 26.00 * CHECK TOTAL: 26.00 526350 PATTEN PATTEN INDUSTRIES, INC. P53C0153270 11/17/17 01 WASHERS, SPACERS, PLATES, NUTS 01-410-56-00-5628 886.72 02 AND BOLTS ** COMMENT ** INVOICE TOTAL: 886.72 * P53C0153330 11/28/17 01 AIR FILTER 01-410-56-00-5628 31.51 INVOICE TOTAL: 31.51 * P53C0153339 11/29/17 01 AIR FILTER 01-410-56-00-5628 25.66 INVOICE TOTAL: 25.66 * P53R0019893 11/28/17 01 PLASTES, HANDLES 01-410-56-00-5628 177.48 INVOICE TOTAL: 177.48 * CHECK TOTAL: 1,121.37 526351 PFPETT P.F. PETTIBONE & CO. 173494 12/08/17 01 1 PHOTO ID-SMITH 01-210-54-00-5430 17.00 INVOICE TOTAL: 17.00 * CHECK TOTAL: 17.00Page 32 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526352 PIPERSON STEVE PIPER & SONS, INC. 9374 12/01/17 01 STUMP GRINDING 01-410-54-00-5458 525.00 INVOICE TOTAL: 525.00 * CHECK TOTAL: 525.00 526353 QUANTZ QUANTZ SMALL ENGINE REPAIR 44493 11/28/17 01 DISASSEMBLED AND EVALUATED 01-410-54-00-5490 42.00 02 ENGINE ** COMMENT ** INVOICE TOTAL: 42.00 * CHECK TOTAL: 42.00 526354 R0001006 JOHN FLYNN 120417 12/04/17 01 REFUND DOUBLE PAYMENT ON 01-000-13-00-1371 202.57 02 ACCOUNT#0103510000-00 ** COMMENT ** INVOICE TOTAL: 202.57 * CHECK TOTAL: 202.57 526355 R0001460 JANET THOMPSON 120317 12/05/17 01 BEECHER DEPOSIT REFUND 01-000-24-00-2410 400.00 INVOICE TOTAL: 400.00 * CHECK TOTAL: 400.00 526356 R0001557 CAL ATLANTIC HOMES 120717 12/07/17 01 SECURITY GUARANTEE DEPOSIT 01-000-24-00-2415 34,425.00 02 REFUNDS FOR 20 DIFFERENT ** COMMENT ** 03 PERMITS ** COMMENT ** INVOICE TOTAL: 34,425.00 * CHECK TOTAL: 34,425.00Page 33 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526357 R0001979 MATT, INC 1155 N BRIDGE 12/01/17 01 EROSION CONTROL DEPOSIT REFUND 01-000-24-00-2415 2,053.00 INVOICE TOTAL: 2,053.00 * CHECK TOTAL: 2,053.00 526358 R0001983 PULTE GROUP - 1008 121317 12/13/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 16.85 02 BILL FOR ACCT#0208036520-00 ** COMMENT ** INVOICE TOTAL: 16.85 * CHECK TOTAL: 16.85 526359 R0001984 INGRID SCHWARTZKOPF 121317 12/13/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 249.22 02 BILL FOR ACCT#01032625100-01 ** COMMENT ** INVOICE TOTAL: 249.22 * CHECK TOTAL: 249.22 526360 R0001990 MICHELLE AUGUSTYN 121917 12/19/17 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371 113.95 02 ACCT #0104051050-02 ** COMMENT ** INVOICE TOTAL: 113.95 * CHECK TOTAL: 113.95 526361 RJKUHN R.J. KUHN INC. 0000027655 11/27/17 01 MEN'S URINAL REPAIR 01-210-56-00-5640 252.60 INVOICE TOTAL: 252.60 * CHECK TOTAL: 252.60Page 34 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526362 RUSSPOWE RUSSO HARDWARE INC. 4573203 11/22/17 01 BEARING 79-790-56-00-5640 93.12 INVOICE TOTAL: 93.12 * CHECK TOTAL: 93.12 526363 SEBIS SEBIS DIRECT 24539 12/05/17 01 2017 CITY SERVEY MAILING 01-110-54-00-5430 541.45 INVOICE TOTAL: 541.45 * CHECK TOTAL: 541.45 526364 SECBLDR SECURITY BUILDERS SUPPLY CO 239910 11/22/17 01 JAMB ANCHORS, WOOD SCREWS, 52-520-56-00-5613 2,012.00 02 FRAMES, HINGES, CLOSERS, ** COMMENT ** 03 FLUSHBOLTS, CRASH STOPS, ** COMMENT ** 04 THRESHOLD, SWEEPS, LOCK GUARD ** COMMENT ** INVOICE TOTAL: 2,012.00 * CHECK TOTAL: 2,012.00 526365 SENIOR SENIOR SERVICES ASSOCIATES,INC 120417 12/04/17 01 BREAKFAST WITH SANTA 79-795-56-00-5606 542.50 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 542.50 * CHECK TOTAL: 542.50 526366 SERVICE SERVICE PRINTING CORPORATION 27569 11/29/17 01 PRINTING OF WINTER/SPRING 79-795-54-00-5426 12,627.14 02 CATALOG ** COMMENT ** INVOICE TOTAL: 12,627.14 * CHECK TOTAL: 12,627.14Page 35 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526367 SFBCT SWFVCTC YV3Q2017 12/14/17 01 40% OF 3RD QTR 2017 CABLE 01-640-54-00-5475 24,404.80 02 FRANCHISE PAYMENT OF ** COMMENT ** 03 $61,012.00 ** COMMENT ** INVOICE TOTAL: 24,404.80 * CHECK TOTAL: 24,404.80 526368 SMITHERE SMITHEREEN PEST MANAGEMENT 1659120 12/04/17 01 DEC 2017 PEST CONTROL 23-216-54-00-5446 85.00 INVOICE TOTAL: 85.00 * CHECK TOTAL: 85.00 526369 SPEEDWAY FLEETCOR SUPERFLEET MASTERCARD FB638-121117 12/11/17 01 NOV 2017 GASOLINE 79-790-56-00-5695 622.23 02 NOV 2017 GASOLINE 79-795-56-00-5695 21.83 03 NOV 2017 GASOLINE 01-210-56-00-5695 4,328.19 04 NOV 2017 GASOLINE 51-510-56-00-5695 439.73 05 NOV 2017 GASOLINE 52-520-56-00-5695 439.72 06 NOV 2017 GASOLINE 01-410-56-00-5695 439.73 07 NOV 2017 GASOLINE 01-220-56-00-5695 132.45 INVOICE TOTAL: 6,423.88 * CHECK TOTAL: 6,423.88 526370 SPRTFLD SPORTSFIELDS, INC. 217845 11/21/17 01 BASEBALL INFIELD MIX 79-790-56-00-5640 1,832.31 INVOICE TOTAL: 1,832.31 * CHECK TOTAL: 1,832.31 526371 STERLING STERLING CODIFIERS, INC.Page 36 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526371 STERLING STERLING CODIFIERS, INC. 20158 12/04/17 01 2018 ANNUAL FEE FOR HOSTING 01-110-54-00-5451 500.00 02 CODE IN THE INTERNET ** COMMENT ** INVOICE TOTAL: 500.00 * CHECK TOTAL: 500.00 526372 STREICH STREICHERS I1292038 12/13/17 01 2 BALLISTIC VESTS 01-210-56-00-5690 2,811.98 INVOICE TOTAL: 2,811.98 * CHECK TOTAL: 2,811.98 526373 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC 201720156 11/28/17 01 COLD PATCH 15-155-56-00-5633 227.36 INVOICE TOTAL: 227.36 * CHECK TOTAL: 227.36 526374 TRAFFIC TRAFFIC CONTROL CORPORATION 100749 08/28/17 01 BUS INTERFACE UNIT 01-410-54-00-5435 885.00 INVOICE TOTAL: 885.00 * 99121 06/15/17 01 GREEN LED 01-410-54-00-5435 65.00 INVOICE TOTAL: 65.00 * 99385 06/28/17 01 NIPPLES 01-410-54-00-5435 49.80 INVOICE TOTAL: 49.80 * CHECK TOTAL: 999.80 526375 TRIRIVER TRI-RIVER POLICE TRAININGPage 37 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526375 TRIRIVER TRI-RIVER POLICE TRAINING 4273 12/07/17 01 THE REID TECHNIQUE OF 01-210-54-00-5412 345.00 02 INTERVIEW & INTERROGATION- ** COMMENT ** 03 NELSON ** COMMENT ** INVOICE TOTAL: 345.00 * CHECK TOTAL: 345.00 526376 TROTTER TROTTER & ASSOCIATES, INC 13536 06/30/17 01 WHISPERING MEADOWS UNIT 1 JUN 01-640-54-00-5461 756.00 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 756.00 * 13537 06/30/17 01 WHISPERING MEADOWS UNIT 2 JUN 01-640-54-00-5461 378.00 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 378.00 * 13538 06/30/17 01 WHISPERING MEADOWS UNIT 4 JUN 01-640-54-00-5461 378.00 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 378.00 * 13708 07/30/17 01 WHISPERING MEADOWS UNIT 1 JUL 01-640-54-00-5461 2,501.75 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 2,501.75 * 13709 07/30/17 01 WHISPERING MEADOWS UNIT 2 01-640-54-00-5461 1,833.75 02 JUL 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 1,833.75 * 13710 07/30/17 01 WHISPERING MEADOWS UNIT 4 JUL 01-640-54-00-5461 1,567.50 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 1,567.50 * 13817 08/31/17 01 WHISPERING MEADOWS UNIT 1 AUG 01-640-54-00-5461 3,828.75Page 38 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526376 TROTTER TROTTER & ASSOCIATES, INC 13817 08/31/17 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 3,828.75 * 13818 08/31/17 01 WHISPERING MEADOWS UNIT 2 AUG 01-640-54-00-5461 2,317.75 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 2,317.75 * 13819 08/31/17 01 WHISPERING MEADOWS UNIT 4 AUG 01-640-54-00-5461 2,756.25 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 2,756.25 * 13900 09/30/17 01 WHISPERING MEADOWS UNIT 1 01-640-54-00-5461 6,685.50 02 SEPT 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 6,685.50 * 13901 09/30/17 01 WHISPERING MEADOWS UNIT 2 01-640-54-00-5461 7,276.50 02 SEPT 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 7,276.50 * 13902 09/30/17 01 WHIPERING MEADOWS UNIT 4 SEPT 01-640-54-00-5461 618.50 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 618.50 * 14003 10/31/17 01 WHISPERING MEADOWS UNIT 1- 01-640-54-00-5461 428.52 02 OCT 2017 MATTERS ** COMMENT ** INVOICE TOTAL: 428.52 * 14004 10/31/17 01 WHISPERING MEADOWS UNIT 2 OCT 01-640-54-00-5461 419.50 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 419.50 * 14005 10/31/17 01 WHISPERING MEADOWS UNIT 4 OCT 01-640-54-00-5461 155.75 02 2017 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 155.75 * CHECK TOTAL: 31,902.02Page 39 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526377 UPS5361 DDEDC #3, INC 120717 12/07/17 01 1 PKG TO KFO 01-110-54-00-5452 34.84 INVOICE TOTAL: 34.84 * CHECK TOTAL: 34.84 526378 VITOSH CHRISTINE M. VITOSH CMV 1893-1898 11/29/17 01 NOV 2017 ADMIN HERAINGS 01-210-54-00-5467 400.00 INVOICE TOTAL: 400.00 * CMV 1895 12/04/17 01 COFFMAN ANNEXATION 90-111-00-00-0011 27.58 02 TAX LEVY 01-110-54-00-5462 223.20 INVOICE TOTAL: 250.78 * CHECK TOTAL: 650.78 526379 WATERSER WATER SERVICES CO. 27254 12/05/17 01 WATERMAIN LEAK DETECTION ON 51-510-54-00-5495 315.00 02 MADISON ** COMMENT ** INVOICE TOTAL: 315.00 * CHECK TOTAL: 315.00 526380 WATERSYS WATER SOLUTIONS UNLIMITED, INC 43153 11/30/17 01 PHOSPHATE 51-510-56-00-5638 3,010.20 INVOICE TOTAL: 3,010.20 * CHECK TOTAL: 3,010.20 526381 WAUBONSE WAUBONSEE COMMUNITY COLLEGE 108281 12/04/17 01 10/11/17-11/15/17 COMMUNITIES 01-120-54-00-5412 695.00Page 40 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526381 WAUBONSE WAUBONSEE COMMUNITY COLLEGE 108281 12/04/17 02 OF EXCELLENCE FALL SERIES ** COMMENT ** 03 FOR SIMMONS ** COMMENT ** INVOICE TOTAL: 695.00 * CHECK TOTAL: 695.00 526382 WELDSTAR WELDSTAR 01624893 11/24/17 01 GAS STEEL CYLINDER 01-410-54-00-5485 7.75 INVOICE TOTAL: 7.75 * CHECK TOTAL: 7.75 526383 WERDERW WALLY WERDERICH 121217-NOV 12/12/17 01 NOV 2017 ADMIN HEARINGS 01-210-54-00-5467 450.00 INVOICE TOTAL: 450.00 * CHECK TOTAL: 450.00 526384 WIEGELH HERB WIEGEL 32 11/01/17 01 SCHEDULING OF UMPIRES FOR 79-795-54-00-5462 615.00 02 SUMMER & FALL LEAGUES ** COMMENT ** INVOICE TOTAL: 615.00 * CHECK TOTAL: 615.00D000718 WILLRETE ERIN WILLRETT 121117 12/11/17 01 KANE CO PLANNERS HOLIDAY FORUM 01-110-54-00-5412 40.00 02 REGISTRATION REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 40.00 * DIRECT DEPOSIT TOTAL: 40.00Page 41 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526385 WIREWIZ WIRE WIZARD OF ILLINOIS, INC 28240 12/01/17 01 01/01/18-03/31/17 ALARM 52-520-54-00-5444 69.00 02 MONITORING ** COMMENT ** INVOICE TOTAL: 69.00 * 28241 12/01/17 01 01/01/18-03/31/17 ALARM 52-520-54-00-5444 69.00 02 MONITORING ** COMMENT ** INVOICE TOTAL: 69.00 * CHECK TOTAL: 138.00 526386 YORKACE YORKVILLE ACE & RADIO SHACK 164634 12/05/17 01 OIL, BOLTS, ROD 01-410-56-00-5620 12.26 INVOICE TOTAL: 12.26 * CHECK TOTAL: 12.26 526387 YORKGFPC PETTY CASH 120917 12/09/17 01 REFRESHMENTS FOR GOAL SETTING 01-110-56-00-5610 20.20 02 MEETING ** COMMENT ** 03 KCWA OCT 2017 MEETING 51-510-54-00-5412 20.00 04 TOLL REIMBURSEMENT 52-520-54-00-5415 14.40 INVOICE TOTAL: 54.60 * CHECK TOTAL: 54.60 526388 YORKPDPC YORKVILLE POLICE DEPT. 120517 12/05/17 01 COPY OF SQUAD KEY 01-210-56-00-5620 3.74 02 NOTARY CERTIFICATES-NELSON & 01-210-54-00-5462 10.00 03 RASMUSSON ** COMMENT ** INVOICE TOTAL: 13.74 * CHECK TOTAL: 13.74Page 42 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 11:19:25 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 12/20/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526389 YOUNGM MARLYS J. YOUNG 110917 12/10/17 01 11/09/17 PLAN COUNCIL MEETING 90-113-00-00-0011 45.50 02 MINUTES ** COMMENT ** INVOICE TOTAL: 45.50 * 111517 12/05/17 01 11/15/17 ADMIN MEETING MINUTES 01-110-54-00-5462 57.00 INVOICE TOTAL: 57.00 * 112117 12/04/17 01 11/21/17 PW MEETING MINUTES 01-110-54-00-5462 63.25 INVOICE TOTAL: 63.25 * CHECK TOTAL: 165.75 TOTAL CHECKS PAID: 490,672.29 TOTAL ',5(&7DEPOSITS PAID: 40.00 TOTAL AMOUNT PAID: 490,712.29Page 43 of 75
DATE: 12/18/17 UNITED CITY OF YORKVILLE TIME: 11:11:12 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900053 FNBO FIRST NATIONAL BANK OMAHA 12/25/17 122517-A.SIMMONS 11/30/17 01 COMCAST-OCT 2017 & E-RATE 82-820-54-00-5440 1,463.04 02 2016-2017 CHARGES ** COMMENT ** 03 KONICA-9/19-10/18 COPIER 82-820-54-00-5462 8.60 04 CHARGES ** COMMENT ** 05 ARAMARK#1591152843-UNIFORMS 01-410-56-00-5600 56.28 06 ARAMARK#1591152843-UNIFORMS 51-510-56-00-5600 56.28 07 ARAMARK#1591152843-UNIFORMS 52-520-56-00-5600 28.15 08 ARAMARK#1591161925-UNIFORMS 01-410-56-00-5600 56.28 09 ARAMARK#1591161925-UNIFORMS 51-510-56-00-5600 56.28 10 ARAMARK#1591161925-UNIFORMS 52-520-56-00-5600 28.15 11 ARAMARK#1591171157-UNIFORMS 01-410-56-00-5600 58.62 12 ARAMARK#1591171157-UNIFORMS 51-510-56-00-5600 58.62 13 ARAMARK#1591171157-UNIFORMS 52-520-56-00-5600 29.32 14 ARAMARK#1591180187-UNIFORMS 01-410-56-00-5600 56.38 15 ARAMARK#1591180187-UNIFORMS 51-510-56-00-5600 56.38 16 ARAMARK#1591180187-UNIFORMS 52-520-56-00-5600 28.20 17 ARAMARK#11591189159-UNIFORMS 01-410-56-00-5600 56.28 18 ARAMARK#11591189159-UNIFORMS 51-510-56-00-5600 56.28 19 ARAMARK#11591189159-UNIFORMS 52-520-56-00-5600 28.15 20 ADS-NOV-OCT ALARM MONITORING 82-820-54-00-5495 345.60 21 VERIZON-OCT 2017 MOBILE PHONES 01-220-54-00-5440 275.54 22 VERIZON-OCT 2017 MOBILE PHONES 01-210-54-00-5440 501.68 23 VERIZON-OCT 2017 MOBILE PHONES 79-795-54-00-5440 72.98 24 VERIZON-OCT 2017 MOBILE PHONES 51-510-54-00-5440 402.11 25 VERIZON-OCT 2017 MOBILE PHONES 01-410-54-00-5440 71.80 26 VERIZON-OCT 2017 MOBILE PHONES 52-520-54-00-5440 50.18 27 KONICA-10/10-11/9 COPY CHARGES 01-110-54-00-5430 314.66 28 KONICA-10/10-11/9 COPY CHARGES 01-120-54-00-5430 104.89 29 KONICA-10/10-11/9 COPY CHARGES 01-220-54-00-5430 144.23 30 KONICA-10/10-11/9 COPY CHARGES 01-210-54-00-5430 331.35 31 KONICA-10/10-11/9 COPY CHARGES 01-410-54-00-5462 2.51 32 KONICA-10/10-11/9 COPY CHARGES 51-510-54-00-5430 2.51 33 KONICA-10/10-11/9 COPY CHARGES 52-520-54-00-5430 2.52 34 KONICA-10/10-11/9 COPY CHARGES 79-790-54-00-5462 48.05 35 KONICA-10/10-11/9 COPY CHARGES 79-795-54-00-5462 48.03 INVOICE TOTAL: 4,899.93 * 122517-B.OLSEM 11/30/17 01 METRO WEST-2017 ANNUAL MWCOG 01-110-54-00-5415 100.00 02 MEETING FOR 2 PEOPLE ** COMMENT ** 03 QUILL-COPY PAPER 01-110-56-00-5610 489.90 04 BEACON NEWS SUBSCRIPTION 01-110-54-00-5460 35.22 05 RENEWAL ** COMMENT ** 06 QUILL-STENO BOOKS 01-110-56-00-5610 20.06 07 QUILL-BATTERIES, PACKING TAPE 01-110-56-00-5610 33.27 INVOICE TOTAL: 678.45 *Page 44 of 75
DATE: 12/18/17 UNITED CITY OF YORKVILLE TIME: 11:11:12 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900053 FNBO FIRST NATIONAL BANK OMAHA 12/25/17 122517-B.OLSON 11/30/17 01 TOURISM SEMINAR REGISTRATION 01-110-54-00-5412 149.00 INVOICE TOTAL: 149.00 * 122517-D.BEHRENS 11/30/17 01 RURAL KING-JACKET 52-520-56-00-5600 109.99 INVOICE TOTAL: 109.99 * 122517-D.DEBOARD 11/30/17 01 HOME DEPO-WREATH, POINTSETTIAS 82-820-56-00-5610 60.86 02 FLOOR GUARDS ** COMMENT ** INVOICE TOTAL: 60.86 * 122517-E.DHUSE 11/30/17 01 ARAMARK#1591143649-UNIFORMS 01-410-56-00-5600 57.32 02 ARAMARK#1591143649-UNIFORMS 51-510-56-00-5600 57.32 03 ARAMARK#1591143649-UNIFORMS 52-520-56-00-5600 28.66 04 KRAMER TREE-PARKWAY TREE 01-410-54-00-5462 1,650.00 05 EVALUATIONS ** COMMENT ** 06 NAPA#182113-LAMPS 01-410-56-00-5628 20.49 07 NAPA#182103-LOCKNUTS, SCREWS 79-790-56-00-5640 13.12 08 NAPA#182623-TRAILER WIRE, 01-410-56-00-5628 23.43 09 LOOMS, CONNECTOR, LAMP ** COMMENT ** 10 NAPA#182594-FILTERS 51-510-56-00-5628 32.34 11 NAPA#183023-WIPER BLADES 51-510-56-00-5628 9.98 12 NAPA#182618-LOOMS, TRAILER 01-410-56-00-5628 60.65 13 WIRE, LAMPS ** COMMENT ** INVOICE TOTAL: 1,953.31 * 122517-E.TOPPER 11/30/17 01 AMAZON-TONER 82-820-56-00-5610 261.38 02 AMAZON-TONER 82-820-56-00-5610 187.78 03 AMAZON-CORRECTION TAPE, TONER 82-820-56-00-5610 204.00 04 AMAZON PRIME MONTHLY FEE 82-820-56-00-5610 10.99 INVOICE TOTAL: 664.15 * 122517-E.WILLRETT 11/30/17 01 MPIX-E-SURFACE PRINTING 01-110-54-00-5430 18.93 02 TARGET-FRAME 01-110-56-00-5610 21.74 INVOICE TOTAL: 40.67 * 122517-J.DYON 11/30/17 01 SAMS-LENS WIPES, PAPER PLATES 01-110-56-00-5610 24.64 INVOICE TOTAL: 24.64 * 122517-J.ENGBERG 11/30/17 01 CERTIFIED MAILINGS 01-220-54-00-5452 46.13 02 ADOBE-MONTHLY CREATIVE CLOUD 01-220-56-00-5635 49.99 03 LICENSE ** COMMENT ** INVOICE TOTAL: 96.12 * 122517-J.GALAUNER 11/30/17 01 JEWEL-WATER FOR CHILI CHASE 79-795-56-00-5606 10.00 INVOICE TOTAL: 10.00 *Page 45 of 75
DATE: 12/18/17 UNITED CITY OF YORKVILLE TIME: 11:11:12 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900053 FNBO FIRST NATIONAL BANK OMAHA 12/25/17 122517-J.WEISS 11/30/17 01 DOLLAR TREE-SUPPLIES FOR 82-820-56-00-5671 21.00 02 CHILDREN'S PROGRAMING ** COMMENT ** 03 WALMART-SUPPLIES FOR CHILDRENS 82-820-56-00-5671 54.80 04 PROGRAMING ** COMMENT ** INVOICE TOTAL: 75.80 * 122517-K.BARKSDALE 11/30/17 01 WAREHOUSE DRCT-POCKET FILES 01-220-56-00-5610 91.56 02 KONE-NOV 2017 ELEVATOR 23-216-54-00-5446 150.15 03 MAINTENANCE ** COMMENT ** 04 APA-REED ANALYSIS TIPS & TRAPS 01-220-54-00-5412 25.00 INVOICE TOTAL: 266.71 * 122517-K.LAWRENTZ 11/30/17 01 FARM&FLEET-HOODED JACKET 51-510-56-00-5600 119.99 INVOICE TOTAL: 119.99 * 122517-L.HILT 11/30/17 01 STREICHERS-BADGE 01-210-56-00-5600 107.50 02 DAVE AUTO#25813-OIL CHANGE, 01-210-54-00-5495 540.00 03 REPLACE WATER PUMP ** COMMENT ** 04 DAVE AUTO#25782-OIL CHANGE 01-210-54-00-5495 85.00 05 DAVE AUTO#25802-REPLACE 01-210-54-00-5495 560.00 06 RADIATOR ** COMMENT ** 07 DAVE AUTO#25803-REPLACE 01-210-54-00-5495 90.00 08 HEADLIGHTS ** COMMENT ** 09 VERIZON-NOV 2017 IN CAR UNITS 01-210-54-00-5440 640.23 INVOICE TOTAL: 2,022.73 * 122517-M.EBERHARDT 11/30/17 01 MCDONALDS-GIFT CARD 82-000-24-00-2480 20.00 02 NCG CINEMA-GIFT CARD 82-000-24-00-2480 20.00 INVOICE TOTAL: 40.00 * 122517-N.DECKER 11/30/17 01 KC PRINT-BUSINESS CARDS-NELSON 01-210-54-00-5430 58.00 02 KC PRINT-NOTARY 01-210-56-00-5610 22.50 03 STAMP-RASMUSSON ** COMMENT ** 04 ACCURINT-OCT 2017 SEARCHES 01-210-54-00-5462 155.75 05 MINER ELEC#264070-PULLED DOCK 01-210-54-00-5495 190.00 06 FOR DEPO REPAIR ** COMMENT ** 07 MINER ELEC#264346-REPLACED 01-210-54-00-5495 95.00 08 GROUND & REATTACHED BUMBER ** COMMENT ** 09 MINER ELEC#264347-DIAGNOSTIC 01-210-54-00-5495 47.50 10 AT&T-10/25-11/24 SERVICE 01-210-54-00-5440 141.82 11 COMCAST-11/08-12/07 CABLE 01-210-54-00-5440 4.23 12 SHRED IT 10/25 ON SITE 01-210-54-00-5462 144.26 13 SHREDDING ** COMMENT ** INVOICE TOTAL: 859.06 * 122517-R.FREDRICKSON 11/30/17 01 IGFOA-2017 PENSION & OPEB 01-120-54-00-5412 170.00Page 46 of 75
DATE: 12/18/17 UNITED CITY OF YORKVILLE TIME: 11:11:12 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900053 FNBO FIRST NATIONAL BANK OMAHA 12/25/17 122517-R.FREDRICKSON 11/30/17 02 INSTITUTE ** COMMENT ** 03 FY 2017 CAFR AWARD FEE 01-120-54-00-5462 435.00 04 GFOA-BUILDING A BETTER BUDGET 01-120-54-00-5412 85.00 05 DOCUMENT WEBINAR ** COMMENT ** 06 NEWTEK-11/11-12/11 WEB HOSTING 01-640-54-00-5450 16.59 07 GFOA-ANNUAL GOVERNMENTAL GAAP 01-120-54-00-5412 180.00 08 UPDATE STREAMING EVENT ** COMMENT ** 09 JRB PACKET POSTAGE 87-870-54-00-5462 5.78 10 JRB PACKET POSTAGE 88-880-54-00-5462 5.77 11 COMCAST-10/24-11/23 INTERNET 01-110-54-00-5440 71.75 12 COMCAST-10/24-11/23 INTERNET 01-220-54-00-5440 71.75 13 COMCAST-10/24-11/23 PHONE & 79-790-54-00-5440 77.89 14 CABLE ** COMMENT ** 15 COMCAST-10/24-11/23 INTERNET 01-120-54-00-5440 47.84 16 COMCAST-10/24-11/23 INTERNET 79-790-54-00-5440 65.78 17 COMCAST-10/24-11/23 INTERNET 01-210-54-00-5440 310.94 18 COMCAST-10/24-11/23 INTERNET 79-795-54-00-5440 65.78 19 COMCAST-10/24-11/23 INTERNET 52-520-54-00-5440 35.88 20 COMCAST-10/24-11/23 INTERNET 01-410-54-00-5440 59.80 21 COMCAST-10/24-11/23 INTERNET 51-510-54-00-5440 164.63 INVOICE TOTAL: 1,870.18 * 122517-R.HARMON 11/30/17 01 CARSON DELLOSA-CLASSROOM AIDS 79-795-56-00-5606 34.63 02 PURE FUN-JUICE 79-795-56-00-5606 122.02 03 TARGET-MILK, PAPER TOWELS 79-795-56-00-5606 36.03 04 JET-BOOKCASES 79-795-56-00-5606 404.58 05 SCHOLASTIC-BOOKS 79-795-56-00-5606 45.00 06 MICHAELS-PRESCHOOL CRAFT 79-795-56-00-5606 62.43 07 SUPPLIES ** COMMENT ** 08 HOBBY LOBBY-CHRISTMAS SUPPLIES 79-795-56-00-5606 88.48 09 AMAZON-CANDY CANES 79-795-56-00-5606 25.69 10 AMAZON-NOVEMBER PRESCHOOL 79-795-56-00-5606 33.72 11 SUPPLIES ** COMMENT ** 12 AMAZON-COTTON BALLS, COTTON 79-795-56-00-5606 32.38 13 COIL, SONG BOOK ** COMMENT ** 14 WALMART-PRESCHOOL PROGRAM 79-795-56-00-5606 27.61 15 SUPPLIES ** COMMENT ** INVOICE TOTAL: 912.57 * 122517-R.MIKOLASEK 11/30/17 01 SIRCHIE-EVIDENCE BAGS, NARK 01-210-56-00-5620 168.98 02 REAGENTS ** COMMENT ** 03 STREICHERS-POLO SHIRTS 01-210-56-00-5600 73.98 04 LA POLICE GEAR-CONCEALMENT 01-210-56-00-5600 60.98 05 HOLSTER ** COMMENT ** 06 STEVENS-EMBROIDERED POLICE 01-210-56-00-5600 89.00Page 47 of 75
DATE: 12/18/17 UNITED CITY OF YORKVILLE TIME: 11:11:12 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900053 FNBO FIRST NATIONAL BANK OMAHA 12/25/17 122517-R.MIKOLASEK 11/30/17 07 T-SHIRT ** COMMENT ** 08 IL TACTICAL OFFICERS 01-210-54-00-5415 113.17 09 ASSOCIATION CONFERENCE LODGING ** COMMENT ** 10 1 PRIORITY PACKAGE SHIPPED 01-210-54-00-5452 33.05 INVOICE TOTAL: 539.16 * 122517-R.WRIGHT 11/30/17 01 RUSH-RAMDOM DOT TESTING 01-410-54-00-5462 45.00 02 RUSH-NEW HIRE TESTING 01-210-54-00-5462 120.00 03 RUSH-RECHECK TESTING 79-795-54-00-5462 40.00 04 AMAZON-CASH COUNTING MACHINE 01-210-56-00-5610 179.99 INVOICE TOTAL: 384.99 * 122517-S.AUGUSTINE 11/30/17 01 AMAZON-LABELS 82-820-56-00-5610 26.94 02 JEWEL-COFFEE, COFFEE CAKE 82-820-56-00-5671 13.60 03 IMPRINT-TABLE THROW & RUNNER 82-000-24-00-2480 187.08 INVOICE TOTAL: 227.62 * 122517-S.IWANSKI 11/30/17 01 VISTA PRINT-LIBRARY BUSINESS 82-820-56-00-5610 28.78 02 CARDS ** COMMENT ** 03 POSTAGE FOR BOOKS 82-820-54-00-5452 27.82 INVOICE TOTAL: 56.60 * 122517-S.REDMON 11/30/17 01 SMITHEREEN-BRIDGE PARK REGULAR 79-795-54-00-5462 130.00 02 SCHEDULED PC SERVICE ** COMMENT ** 03 SHAW-HTD FESTIVAL TENT DEPOSIT 79-000-14-00-1400 750.00 04 AT&T UVERSE-10/24-11/23 TOWN 79-795-54-00-5440 55.32 05 SQAURE PARK SIGN ** COMMENT ** 06 MAD SCIENCE OF CHICAGO 79-795-54-00-5462 156.00 07 SUBURBS WORKSHOP ** COMMENT ** 08 AMAZON-SAFETY PINS FOR CHILI 79-795-56-00-5606 15.51 09 CHASE ** COMMENT ** 10 IPRA JOB POSTING 79-795-54-00-5426 165.00 11 FUN EXPRESS-CANDY CANES, 79-795-56-00-5606 73.50 12 GLITTER MOSAIC ** COMMENT ** 13 TOP GOLF OUTING DEPOSIT 79-795-56-00-5606 942.00 14 AMAZON-HOLIDAY PAPER AND 79-795-56-00-5606 29.90 15 ENVELOPES ** COMMENT ** 16 JEWEL-COOKIES FOR CHILI CHASE 79-795-56-00-5606 26.97 17 YANKEE CANDLE FUND RAISER 79-795-56-00-5606 2,972.49 18 AMERICAN LEGION-10 CASES OF 79-795-56-00-5606 80.00 19 WATER ** COMMENT ** INVOICE TOTAL: 5,396.69 * 122517-S.SLEEZER 11/30/17 01 ATTACHMENTS DIRECT-AUGER, 79-790-54-00-5485 3,958.00 02 AUGER BITS ** COMMENT ** INVOICE TOTAL: 3,958.00 *Page 48 of 75
DATE: 12/18/17 UNITED CITY OF YORKVILLE TIME: 11:11:12 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900053 FNBO FIRST NATIONAL BANK OMAHA 12/25/17 122517-T.HOULE 11/30/17 01 1000BULBS-CHRISTMAS LIGHTS 79-790-56-00-5640 2,722.19 INVOICE TOTAL: 2,722.19 * 122517-T.KLINGEL 11/30/17 01 NOV 2017 GASOLINE 01-210-56-00-5695 31.10 02 LODGING 01-210-54-00-5415 197.58 03 FOR HART & KLINGEL ** COMMENT ** 04 I TUNES - DETECTIVE 01-210-56-00-5620 10.61 05 INVESTIGATION APP ** COMMENT ** INVOICE TOTAL: 239.29 * 122517-T.KONEN 11/30/17 01 HACH-CHEMICALS 51-510-56-00-5638 455.55 02 DELL-MONITOR 51-510-56-00-5635 180.61 03 AMAZON-FURNANCE MICROTEMP FUSE 51-510-56-00-5640 45.98 04 CROWN PLAZA-LODGING FOR IWWA 51-510-54-00-5415 393.49 05 MARCH 2017 CONFERENCE ** COMMENT ** 06 ALLIED ELECTRONICS-DIM TIMER 51-510-56-00-5640 135.58 07 FOR TREATMENT PLANT ** COMMENT ** INVOICE TOTAL: 1,211.21 * 122517-T.NELSON 11/30/17 01 SEPT-OCT 2017 PORT-O-LETS 79-795-56-00-5620 2,992.73 INVOICE TOTAL: 2,992.73 * 122517-T.SOELKE 11/30/17 01 TARGET-FLASH DRIVE 52-520-56-00-5620 23.91 INVOICE TOTAL: 23.91 * 122517-UCOY 11/30/17 01 GFOA ANNUAL DUES RENEWAL 01-120-54-00-5460 170.00 INVOICE TOTAL: 170.00 * CHECK TOTAL: 32,776.55 TOTAL AMOUNT PAID: 32,776.55Page 49 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/02/18 UNITED CITY OF YORKVILLE PAGE: 1TIME: 14:29:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/02/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526166 R0001991 SAMUEL & JENNA ROOT 20170461-BUILD 12/29/17 01 1027 N CARLY CR BUILD PROGRAM 23-000-24-00-2445 680.00 02 1027 N CARLY CR BUILD PROGRAM 51-000-24-00-2445 5,320.00 03 1027 N CARLY CR BUILD PROGRAM 52-000-24-00-2445 4,000.00 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 526167 R0001992 RICHARD NELSON 20170578-BUILD 12/29/17 01 948 PURCELL BUILD PROGRAM 25-000-24-21-2445 680.00 02 948 PURCELL BUILD PROGRAM 51-000-24-00-2445 5,320.00 03 948 PURCELL BUILD PROGRAM 52-000-24-00-2445 4,000.00 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 526168 R0001993 LAURA CURRAN 20170576-BUILD 12/29/17 01 921 PURCELL BUILD PROGRAM 25-000-24-21-2445 680.00 02 921 PURCELL BUILD PROGRAM 51-000-24-00-2445 5,320.00 03 921 PURCELL BUILD PROGRAM 52-000-24-00-2445 4,000.00 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 526169 R0001994 LISA PARKS 20170662-BUILD 12/21/17 01 2591 LYMAN LOOP BUILD PROGRAM 23-000-24-00-2445 3,880.80 02 2591 LYMAN LOOP BUILD PROGRAM 25-000-24-20-2445 600.00 03 2591 LYMAN LOOP BUILD PROGRAM 25-000-24-21-2445 1,600.00 04 2591 LYMAN LOOP BUILD PROGRAM 25-000-24-22-2445 100.00 05 2591 LYMAN LOOP BUILD PROGRAM 42-000-24-00-2445 50.00 06 2591 LYMAN LOOP BUILD PROGRAM 51-000-24-00-2445 675.60 07 2591 LYMAN LOOP BUILD PROGRAM 52-000-24-00-2445 1,000.00 INVOICE TOTAL: 7,906.40 * CHECK TOTAL: 7,906.40 TOTAL AMOUNT PAID: 37,906.40Page 50 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526391 AACVB AURORA AREA CONVENTION 11/17-HAMPTON 12/22/17 01 NOV 2017 HAMPTON INN HOTEL TAX 01-640-54-00-5481 4,366.36 INVOICE TOTAL: 4,366.36 * 11/17-SUPER 12/27/17 01 NOV 2017 SUPER 8 HOTEL TAX 01-640-54-00-5481 1,515.74 INVOICE TOTAL: 1,515.74 * CHECK TOTAL: 5,882.10 526392 ADSLLC ADS, LLC 35151-1117 11/30/17 01 FLOW MONITORING SERVICES 52-520-60-00-6025 17,900.00 INVOICE TOTAL: 17,900.00 * CHECK TOTAL: 17,900.00 526393 APC ARC DESIGN RESOURCES 122717 12/27/17 01 PUBLIC HEARING SIGN REFUND 01-000-42-00-4210 50.00 INVOICE TOTAL: 50.00 * CHECK TOTAL: 50.00 526394 ATLAS ATLAS BOBCAT BV7039 12/16/17 01 BUSHING, LEVERS, SPRINGS, 01-410-56-00-5640 281.56 02 WIPERS, NUTS, PLATES ** COMMENT ** INVOICE TOTAL: 281.56 * CHECK TOTAL: 281.56D000719 BEHRD DAVID BEHRENS 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 52-520-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 51 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526395 BNYMGLOB THE BANK OF NEW YORK MELLON 252-2074555 12/26/17 01 BOND SERIES 2004B ADMIN FEE 52-520-54-00-5498 588.50 INVOICE TOTAL: 588.50 * 252-2074574 12/26/17 01 BOND SERIES 2014 ADMIN FEE 87-870-54-00-5498 535.00 INVOICE TOTAL: 535.00 * CHECK TOTAL: 1,123.50D000720 BROWND DAVID BROWN 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 52-520-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526396 CAMBRIA CAMBRIA SALES COMPANY INC. 39297 12/04/17 01 GARBAGE BAGS, TOILET TISSUE, 01-110-56-00-5610 359.08 02 PAPER TOWEL, LOTION SOAP ** COMMENT ** INVOICE TOTAL: 359.08 * CHECK TOTAL: 359.08 526397 COMED COMMONWEALTH EDISON 1183088101-1217 12/22/17 01 11/21-12/22 1107 PRAIRIE LIFT 52-520-54-00-5480 121.82 INVOICE TOTAL: 121.82 * 1613010022-1117 12/12/17 01 11/08-12/11 BALLFIELDS 79-795-54-00-5480 294.09 INVOICE TOTAL: 294.09 * 1718099052-1217 12/22/17 01 11/21-12/22 872 PRAIRIE CR 52-520-54-00-5480 166.27 INVOICE TOTAL: 166.27 *Page 52 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526397 COMED COMMONWEALTH EDISON 2668047007-1217 12/22/17 01 11/21-12/22 1908 RAINTREE RD 51-510-54-00-5480 141.25 INVOICE TOTAL: 141.25 * 8344010026-1117 12/19/17 01 11/16-12/18 MISC STREET LIGHTS 15-155-54-00-5482 333.21 INVOICE TOTAL: 333.21 * CHECK TOTAL: 1,056.64 526398 CONCINTE CONCENTRIC INTEGRATION, LLC 0195839 11/15/17 01 MOZY CLOUD BACKUPS 01-640-54-00-5450 10,800.00 INVOICE TOTAL: 10,800.00 * CHECK TOTAL: 10,800.00 526399 DHUSEE DHUSE, ERIC 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-410-54-00-5440 15.00 02 REIMBURSEMENT ** COMMENT ** 03 DEC 2017 MOBILE EMAIL 51-510-54-00-5440 15.00 04 REIMBURSEMENT ** COMMENT ** 05 DEC 2017 MOBILE EMAIL 52-520-54-00-5440 15.00 06 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00D000721 DLK DLK, LLC 146 12/28/17 01 DEC 2017 ECONOMIC DEVELOPMENT 01-640-54-00-5486 9,425.00 02 HOURS ** COMMENT ** INVOICE TOTAL: 9,425.00 * 167 12/28/17 01 ADDITIONAL BANKED HOURS FOR 01-640-54-00-5465 8,700.00Page 53 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000721 DLK DLK, LLC 167 12/28/17 02 ECONOMIC DEVELOPMENT FOR OCT - ** COMMENT ** 03 DEC 2017 ** COMMENT ** INVOICE TOTAL: 8,700.00 * DIRECT DEPOSIT TOTAL: 18,125.00 526400 EEI ENGINEERING ENTERPRISES, INC. 63345 12/18/17 01 CITY OF YORKVILLE 01-640-54-00-5465 938.50 INVOICE TOTAL: 938.50 * 63346-5 12/18/17 01 KENNEDY RD SHARED USE PATH 23-230-60-00-6094 12,111.30 INVOICE TOTAL: 12,111.30 * 63351 12/18/17 01 TRAFFIC CONTROL SIGNAGE & 01-640-54-00-5465 191.00 02 MARKINGS ** COMMENT ** INVOICE TOTAL: 191.00 * 63353 12/18/17 01 WINDETT RIDGE 01-640-54-00-5465 339.75 INVOICE TOTAL: 339.75 * 63354 12/18/17 01 GRANDE RESERVE - AVANTI 01-640-54-00-5465 573.00 INVOICE TOTAL: 573.00 * 63355 12/18/17 01 CALEDONIA 01-640-54-00-5465 431.25 INVOICE TOTAL: 431.25 * 63356 12/18/17 01 BRISTOL BAY, UNIT 3 01-640-54-00-5465 140.50 INVOICE TOTAL: 140.50 * 63357 12/18/17 01 WATER ATLAS MAP UPDATES 01-640-54-00-5465 33.50 INVOICE TOTAL: 33.50 * 63358 12/18/17 01 YORKVILLE CHRISTIAM SCHOOL 90-055-55-00-0111 1,254.00 INVOICE TOTAL: 1,254.00 *Page 54 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526400 EEI ENGINEERING ENTERPRISES, INC. 63360 12/18/17 01 IL RT71 SANITARY SEWER AND 51-510-60-00-6066 2,384.23 02 WATER MAIN REPLACEMENT ** COMMENT ** 03 IL RT71 SANITARY SEWER AND 52-520-60-00-6066 559.27 04 WATER MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 2,943.50 * CHECK TOTAL: 18,956.30 526401 EEI ENGINEERING ENTERPRISES, INC. 63361 12/18/17 01 RIVERFRONT PARK IMPROVEMENTS 72-720-60-00-6045 9,122.75 INVOICE TOTAL: 9,122.75 * CHECK TOTAL: 9,122.75 526402 EEI ENGINEERING ENTERPRISES, INC. 63362 12/18/17 01 US RT34 IMPROVEMENTS 01-640-54-00-5465 95.50 INVOICE TOTAL: 95.50 * 63363 12/18/17 01 BRISTOL BAY 65 PARK 72-720-60-00-6043 280.75 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 280.75 * 63364 12/18/17 01 QUIET ZONE INITIATIVE 01-640-54-00-5465 185.00 INVOICE TOTAL: 185.00 * 63365 12/18/17 01 COUNTRYSIDE STREET AND WATER 51-510-60-00-6082 1,817.22 02 MAIN IMPROVEMENTS ** COMMENT ** 03 COUNTRYSIDE STREET AND WATER 23-230-60-00-6082 1,113.78 04 MAIN IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 2,931.00 * 63366 12/18/17 01 WHISPERING MEADOWS - CITY VS 01-640-54-00-5465 1,146.00Page 55 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526402 EEI ENGINEERING ENTERPRISES, INC. 63366 12/18/17 02 FIDELITY ** COMMENT ** INVOICE TOTAL: 1,146.00 * 63367 12/18/17 01 GC HOUSING DEVELOPMENT 90-089-89-00-0111 1,659.00 INVOICE TOTAL: 1,659.00 * 63368 12/18/17 01 KBL COMMUNITY CENTER 90-104-00-00-0111 2,107.75 INVOICE TOTAL: 2,107.75 * 63369 12/18/17 01 2017 ROAD PROGRAM 23-230-60-00-6025 493.50 INVOICE TOTAL: 493.50 * 63370 12/18/17 01 WRIGLEY ACCESS DR & RT47 23-230-60-00-6009 141.75 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 141.75 * 63371 12/18/17 01 ADA TRANSITION PLAN 23-230-54-00-5465 1,288.75 INVOICE TOTAL: 1,288.75 * 63372 12/18/17 01 MATHRE SITE 90-100-00-00-0111 74.00 INVOICE TOTAL: 74.00 * 63373 12/18/17 01 BLACKBERRY WOODS - PHASE B 01-640-54-00-5465 7,635.25 INVOICE TOTAL: 7,635.25 * 63374 12/18/17 01 CEDARHURST LIVING SITE 90-101-00-00-0111 1,328.50 INVOICE TOTAL: 1,328.50 * 63375 12/18/17 01 WEST WASHINGTON STREET WATER 51-510-60-00-6025 270.75 02 MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 270.75 * 63376 12/18/17 01 2017 SANITARY SEWER LINING 52-520-60-00-6025 2,296.75 INVOICE TOTAL: 2,296.75 *Page 56 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526402 EEI ENGINEERING ENTERPRISES, INC. 63377 12/18/17 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-5465 1,900.00 INVOICE TOTAL: 1,900.00 * CHECK TOTAL: 23,834.25 526403 EEI ENGINEERING ENTERPRISES, INC. 63378 12/18/17 01 RAINTREE VILLAGE UNITS 4,5 & 6 01-640-54-00-5465 111.00 02 POND MAINTENANCE ** COMMENT ** INVOICE TOTAL: 111.00 * CHECK TOTAL: 111.00 526404 EEI ENGINEERING ENTERPRISES, INC. 63379 12/18/17 01 KENNEDY RD IMPROVEMENTS - 23-230-60-00-6086 165.00 02 RESURFACING ** COMMENT ** INVOICE TOTAL: 165.00 * 63380 12/18/17 01 CASEY'S SITE IMPROVEMENTS 90-105-00-00-0111 286.50 INVOICE TOTAL: 286.50 * 63381 12/18/17 01 CENTER PARKWAY/COUNTRYSIDE 23-230-60-00-6084 826.50 02 PARKWAY RESURFACING ** COMMENT ** INVOICE TOTAL: 826.50 * 63382 12/18/17 01 SANITARY SEWER FLOW MONITORING 52-520-60-00-6025 1,504.50 INVOICE TOTAL: 1,504.50 * CHECK TOTAL: 2,782.50 526405 EEI ENGINEERING ENTERPRISES, INC. 63383 12/18/17 01 PAVILLION RD STREAMBANK 23-230-60-00-6025 1,765.00Page 57 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526405 EEI ENGINEERING ENTERPRISES, INC. 63383 12/18/17 02 STABILIZATION ** COMMENT ** INVOICE TOTAL: 1,765.00 * CHECK TOTAL: 1,765.00 526406 EEI ENGINEERING ENTERPRISES, INC. 63384 12/18/17 01 SUB-REGIONAL WATER 51-510-54-00-5465 5,606.00 02 COORDINATION ** COMMENT ** INVOICE TOTAL: 5,606.00 * 63385 12/18/17 01 BRISTOL BAY - UNIT 11 01-640-54-00-5465 3,277.00 INVOICE TOTAL: 3,277.00 * 63386 12/18/17 01 KENDALL MARKETPLACE 01-640-54-00-5465 1,179.75 02 RESIDENTIAL ** COMMENT ** INVOICE TOTAL: 1,179.75 * 63387 12/18/17 01 GRANDE RESERVE - UNIT 23 01-640-54-00-5465 8,645.50 INVOICE TOTAL: 8,645.50 * 63388 12/18/17 01 HOLIDAY INN EXPRESS & SUITES 90-108-00-00-0111 3,028.75 INVOICE TOTAL: 3,028.75 * 63389 12/18/17 01 GRANDE RESERVE - UNIT 8 01-640-54-00-5465 1,752.00 INVOICE TOTAL: 1,752.00 * 63390 12/18/17 01 GRANDE RESERVE - UNIT 1 01-640-54-00-5465 4,970.75 INVOICE TOTAL: 4,970.75 * 63391 12/18/17 01 2017 ITEP APPLICATION 01-640-54-00-5465 13,594.00 INVOICE TOTAL: 13,594.00 * 63392 12/18/17 01 FY2019 BUDGET 01-640-54-00-5465 477.50 INVOICE TOTAL: 477.50 *Page 58 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526406 EEI ENGINEERING ENTERPRISES, INC. 63393 12/18/17 01 2018 ROAD PROGRAM 23-230-60-00-6025 9,919.75 INVOICE TOTAL: 9,919.75 * 63394 12/18/17 01 GALENA RD BRIDGE REPLACEMENT 01-640-54-00-5465 350.00 INVOICE TOTAL: 350.00 * 63395 12/18/17 01 BRISTOL BAY RESUBDIVISION 90-113-00-00-0111 9,215.75 INVOICE TOTAL: 9,215.75 * 63396 12/18/17 01 WRIGLEY PARKING LOT REPAVING 90-112-00-00-0111 2,517.50 INVOICE TOTAL: 2,517.50 * 63397 12/18/17 01 LOT 6 LANDMARK SUBDIVISION 01-640-54-00-5465 477.50 INVOICE TOTAL: 477.50 * CHECK TOTAL: 65,011.75D000722 EVANST TIM EVANS 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-790-54-00-5440 22.50 02 REIMBURSEMENT ** COMMENT ** 03 DEC 2017 MOBILE EMAIL 79-795-54-00-5440 22.50 04 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000723 FREDRICR ROB FREDRICKSON 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-120-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 59 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000724 GALAUNEJ JAKE GALAUNER 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526407 GARDKOCH GARDINER KOCH & WEISBERG H-2364C-130287 12/19/17 01 KIMBALL HILL I MATTERS 01-640-54-00-5461 5,594.37 INVOICE TOTAL: 5,594.37 * H-3181C-130284 12/19/17 01 GENERAL CITY LEGAL MATTERS 01-640-54-00-5461 572.00 INVOICE TOTAL: 572.00 * H-3525C-130286 12/19/17 01 KIMBALL HILL II UNIT 4 MATTERS 01-640-54-00-5461 1,188.00 INVOICE TOTAL: 1,188.00 * H-3995C-130288 12/19/17 01 YMCA MATTERS 01-640-54-00-5461 44.00 INVOICE TOTAL: 44.00 * H-4412C-130285 12/19/17 01 GREEN ORGANICS MATTERS 01-640-54-00-5461 509.20 INVOICE TOTAL: 509.20 * CHECK TOTAL: 7,907.57 526408 GASVODA GASVODA & ASSOCIATES, INC INV1702587 12/21/17 01 REBUILD WEBTROL BOOSTER PUMP 51-510-54-00-5495 495.96 INVOICE TOTAL: 495.96 * CHECK TOTAL: 495.96 526409 GLATFELT GLATFELTER UNDERWRITING SRVS. 6767114-PREMIUM 12/31/17 01 2018 LIABILITY INS PREMIUM 01-640-52-00-5231 28,585.72Page 60 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526409 GLATFELT GLATFELTER UNDERWRITING SRVS. 6767114-PREMIUM 12/31/17 02 2018 LIABILITY INS PREMIUM-PR 01-640-52-00-5231 5,353.75 03 2018 LIABILITY INS PREMIUM 51-510-52-00-5231 3,135.56 04 2018 LIABILITY INS PREMIUM 52-520-52-00-5231 1,576.55 05 2018 LIABILITY INS PREMIUM 82-820-52-00-5231 2,690.42 INVOICE TOTAL: 41,342.00 * CHECK TOTAL: 41,342.00D000725 GOLINSKI GARY GOLINSKI 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-110-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000726 HARMANR RHIANNON HARMON 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000727 HARTRICH HART, RICHARD 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-210-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000728 HENNED DURK HENNE 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-410-54-00-5440 45.00Page 61 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000728 HENNED DURK HENNE 010118 01/01/18 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000729 HERNANDA ADAM HERNANDEZ 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000730 HILTL LARRY HILT 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-210-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000731 HORNERR RYAN HORNER 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000732 HOULEA ANTHONY HOULE 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 62 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526410 ILTREASU STATE OF ILLINOIS TREASURER 65 01/01/17 01 RT47 EXPANSION PYMT #65 15-155-60-00-6079 6,148.90 02 RT47 EXPANSION PYMT #65 51-510-60-00-6079 16,462.00 03 RT47 EXPANSION PYMT #65 52-520-60-00-6079 4,917.93 04 RT47 EXPANSION PYMT #65 88-880-60-00-6079 618.36 INVOICE TOTAL: 28,147.19 * CHECK TOTAL: 28,147.19 526411 INTERDEV INTERDEV, LLC 1011958 12/13/17 01 GO-DADDY SUPPORT 01-640-54-00-5450 112.19 INVOICE TOTAL: 112.19 * CHECK TOTAL: 112.19 526412 KANEWATE KANE COUNTY WATER ASSOCIATION 2018 DUES 12/19/17 01 ANNUAL DUE RENEWAL FOR 5 51-510-54-00-5460 125.00 02 PUBLIC WORKS EMPLOYEES ** COMMENT ** INVOICE TOTAL: 125.00 * CHECK TOTAL: 125.00 526413 KENDCROS KENDALL CROSSING, LLC AMU REBATE 10/17 12/15/17 01 NCG AMUSEMENT TAX REBATE FOR 01-640-54-00-5439 2,245.46 02 OCT 2017 ** COMMENT ** INVOICE TOTAL: 2,245.46 * AMU REBATE 11/17 12/15/17 01 NCG AMUSEMENT TAX REBATE FOR 01-640-54-00-5439 4,937.11 02 NOV 2017 ** COMMENT ** INVOICE TOTAL: 4,937.11 * CHECK TOTAL: 7,182.57Page 63 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000733 KLEEFISG GLENN KLEEFISCH 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526414 KONENT TOM KONEN 122117 12/21/17 01 KANE COUNTY ASSOCIATION DEC 51-510-54-00-5460 50.00 02 2017 MEETING DUES ** COMMENT ** INVOICE TOTAL: 50.00 * CHECK TOTAL: 50.00 526415 KONICA KONICA MINOLTA 010118 01/01/18 01 01/01/18-02/01/18 COPIER LEASE 01-110-54-00-5485 175.19 02 01/01/18-02/01/18 COPIER LEASE 01-120-54-00-5485 140.15 03 01/01/18-02/01/18 COPIER LEASE 01-220-54-00-5485 260.98 04 01/01/18-02/01/18 COPIER LEASE 01-210-54-00-5485 366.84 05 01/01/18-02/01/18 COPIER LEASE 01-410-54-00-5485 35.29 06 01/01/18-02/01/18 COPIER LEASE 51-510-54-00-5485 35.29 07 01/01/18-02/01/18 COPIER LEASE 52-520-54-00-5485 35.29 08 01/01/18-02/01/18 COPIER LEASE 79-790-54-00-5485 130.49 09 01/01/18-02/01/18 COPIER LEASE 79-795-54-00-5485 130.48 INVOICE TOTAL: 1,310.00 * CHECK TOTAL: 1,310.00 526416 LLWCONSU LLOYD WARBER 10427 01/02/18 01 NOV-DEC 2017 IT SUPPORT 82-820-54-00-5462 1,440.00 INVOICE TOTAL: 1,440.00 * CHECK TOTAL: 1,440.00Page 64 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000734 NELCONT TYLER NELSON 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526417 NICOR NICOR GAS 07-72-09-0117 7-1117 12/11/17 01 11/09-12/11 1301 CAROLYN CT 01-110-54-00-5480 29.66 INVOICE TOTAL: 29.66 * 45-12-25-4081 3-1117 12/11/17 01 11/08-12/08 201 W HYDRAULIC 01-110-54-00-5480 160.12 INVOICE TOTAL: 160.12 * 49-25-61-1000 5-1117 12/11/17 01 10/10-12/08 1 VAN EMMON 01-110-54-00-5480 2.12 INVOICE TOTAL: 2.12 * CHECK TOTAL: 191.90 526418 OLEARYC CYNTHIA O'LEARY REC BASKETBALL 2018 12/13/17 01 REFEREE ASSIGNING FEE 79-795-54-00-5462 2,000.00 INVOICE TOTAL: 2,000.00 * CHECK TOTAL: 2,000.00D000735 ORRK KATHLEEN FIELD ORR & ASSOC. 15461 12/05/17 01 MISC CITY LEGAL MATTERS 01-640-54-00-5456 6,278.00 02 BRISTOL BAY MATTERS 90-113-00-00-0011 1,666.25 03 COFFMAN ANNEXATION MATTERS 90-111-00-00-0011 182.75 04 DOWNTOWN TIF MATTERS 88-880-54-00-5466 774.00 05 DOWNTOWN TIF II MATTERS 88-880-54-00-5466 967.50 06 HOOVER MATTERS 01-640-54-00-5456 215.00Page 65 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000735 ORRK KATHLEEN FIELD ORR & ASSOC. 15461 12/05/17 07 LIBRARY MATTERS 01-640-54-00-5456 913.75 08 MEETINGS 01-640-54-00-5456 1,000.00 09 WINDETT RIDGE MATTERS 01-640-54-00-5456 32.25 10 TRACT SEARCH SERVICE FEE 01-640-54-00-5456 75.00 INVOICE TOTAL: 12,104.50 * DIRECT DEPOSIT TOTAL: 12,104.50 526419 R0000594 BRIAN BETZWISER 010118-110 01/01/18 01 185 WOLF ST PYMT #110 25-215-92-00-8000 3,641.71 02 185 WOLF ST PYMT #110 25-215-92-00-8050 2,259.59 03 185 WOLF ST PYMT #110 25-225-92-00-8000 114.10 04 185 WOLF ST PYMT #110 25-225-92-00-8050 70.79 INVOICE TOTAL: 6,086.19 * CHECK TOTAL: 6,086.19 526420 R0001484 NATIONSTAR 122017 12/20/17 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371 221.85 02 ACCT#0109083230-03 ** COMMENT ** INVOICE TOTAL: 221.85 * CHECK TOTAL: 221.85D000736 REDMONST STEVE REDMON 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000737 ROSBOROS SHAY REMUSPage 66 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000737 ROSBOROS SHAY REMUS 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526421 SCODROP PETER SCODRO 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 51-510-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00D000738 SLEEZERJ JOHN SLEEZER 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000739 SLEEZERS SCOTT SLEEZER 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000740 SMITHD DOUG SMITH 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 67 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000741 SOELKET TOM SOELKE 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 52-520-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526422 SUNLIFE SUN LIFE FINANCIAL 121517 12/15/17 01 JAN 2018 DENTAL INS 01-110-52-00-5223 613.77 02 JAN 2018 DENTAL INS 01-110-52-00-5237 147.75 03 JAN 2018 DENTAL INS 01-120-52-00-5223 443.25 04 JAN 2018 DENTAL INS 01-210-52-00-5223 4,119.38 05 JAN 2018 DENTAL INS 01-220-52-00-5223 465.80 06 JAN 2018 DENTAL INS 01-410-52-00-5223 648.77 07 JAN 2018 DENTAL INS 01-640-52-00-5241 659.08 08 JAN 2018 DENTAL INS 79-790-52-00-5223 749.90 09 JAN 2018 DENTAL INS 79-795-52-00-5223 496.94 10 JAN 2018 DENTAL INS 51-510-52-00-5223 734.03 11 JAN 2018 DENTAL INS 52-520-52-00-5223 353.27 12 JAN 2018 DENTAL INS 82-820-52-00-5223 423.27 INVOICE TOTAL: 9,855.21 * CHECK TOTAL: 9,855.21D000742 WEBERR ROBERT WEBER 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526423 WILCOXM MILTON EDWARD WILCOX 2018 HTD DEPOSIT 12/14/17 01 ULTIMATE AIRDOGS 2018 HTD 79-000-14-00-1400 2,750.00Page 68 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/03/18 UNITED CITY OF YORKVILLE TIME: 15:56:17 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 01/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526423 WILCOXM MILTON EDWARD WILCOX 2018 HTD DEPOSIT 12/14/17 02 DEPOSIT ** COMMENT ** INVOICE TOTAL: 2,750.00 * CHECK TOTAL: 2,750.00D000743 WILLRETE ERIN WILLRETT 010118 01/01/18 01 DEC 2017 MOBILE EMAIL 01-110-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 526424 YORKAREA YORKVILLE AREA CHAMBER OF 32846 12/10/17 01 2018 ANNUAL MEMBERSHIP DUES 01-110-54-00-5460 2,500.00 INVOICE TOTAL: 2,500.00 * CHECK TOTAL: 2,500.00 TOTAL CHECKS PAID: 270,844.06 TOTAL ',5(&7DEPOSITS PAID: 31,264.50 TOTAL AMOUNT PAID: 302,108.56Page 69 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/19/17 UNITED CITY OF YORKVILLE TIME: 12:27:55 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131110 KCR KENDALL COUNTY RECORDER'S 12/18/17 2123 12/18/17 01 FILED 3 NEW UTILITY LIENS & 51-510-54-00-5448 196.00 02 RELEASED 1 ** COMMENT ** INVOICE TOTAL: 196.00 * CHECK TOTAL: 196.00 TOTAL AMOUNT PAID: 196.00Page 70 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/08/17 UNITED CITY OF YORKVILLE TIME: 14:21:12 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 12/08/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526157 VISUSEWE VISU-SEWER OF ILLINOIS, LLC 170481-11 12/06/17 01 ENGINEER'S PAYMENT ESTIMATE 52-520-60-00-6025 112,834.30 02 #1 AND FINAL 2017 SANITARY ** COMMENT ** 03 SEWER LINING ** COMMENT ** INVOICE TOTAL: 112,834.30 * CHECK TOTAL: 112,834.30 TOTAL AMOUNT PAID: 112,834.30Page 71 of 75
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 12/11/17 UNITED CITY OF YORKVILLE TIME: 14:50:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 12/11/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526158 R0001980 BEN OR CINDY NILES 20170265-BUILD 12/07/17 01 512 E MAIN ST BUILD PROGRAM 23-000-24-00-2445 7,160.40 02 512 E MAIN ST BUILD PROGRAM 25-000-24-20-2445 600.00 03 512 E MAIN ST BUILD PROGRAM 25-000-24-21-2445 1,600.00 04 512 E MAIN ST BUILD PROGRAM 25-000-24-22-2445 100.00 05 512 E MAIN ST BUILD PROGRAM 42-000-24-00-2445 50.00 06 512 E MAIN ST BUILD PROGRAM 51-000-24-00-2445 489.60 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 TOTAL AMOUNT PAID: 10,000.00Page 72 of 75
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK583.34 - 583.34 8.98 44.61 636.93 TREASURER83.34 - 83.34 8.98 6.36 98.68 ALDERMAN3,900.00-3,900.00-287.054,187.05UNITED CITY OF YORKVILLEPAYROLL SUMMARYDecember 15, 2017ALDERMAN3,900.00 - 3,900.00 - 287.05 4,187.05 ADMINISTRATION16,766.01 - 16,766.01 1,807.39 828.51 19,401.91 FINANCE9,350.85 - 9,350.85 1,008.02 689.60 11,048.47 POLICE107,503.14 3,415.34 110,918.48 583.94 7,951.00 119,453.42 COMMUNITY DEV.15,608.05 - 15,608.05 1,627.25 1,152.00 18,387.30 STREETS13,066.46 863.63 13,930.09 1,501.65 1,025.67 16,457.41 WATER16,561.68 39.61 16,601.29 1,691.01 1,214.49 19,506.79 SEWER8,171.35 - 8,171.35 880.87 607.68 9,659.90 PARKS15,969.14 - 15,969.14 1,721.47 1,171.88 18,862.49 RECREATION13,824.17 - 13,824.17 1,161.26 1,026.61 16,012.04 LIBRARY15,910.29 - 15,910.29 879.91 1,187.08 17,977.28 TOTALS238,206.16$ 4,318.58$ 242,524.74$ 12,880.73$ 17,262.03$ 272,667.50$ TOTAL PAYROLL272,667.50$ Page 73 of 75
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,112.17$ -$ 17,112.17 1,844.71$ 885.72$ 19,842.60$ FINANCE9 350 84-9 350 841 008 02706 8511 065 71$UNITED CITY OF YORKVILLEPAYROLL SUMMARYDecember 29, 2017FINANCE9,350.84 - 9,350.84 1,008.02 706.85 11,065.71$ POLICE107,768.21 551.50 108,319.71 583.94 7,886.13 116,789.78$ COMMUNITY DEV.16,148.56 - 16,148.56 1,627.25 1,218.36 18,994.17$ STREETS13,417.95 - 13,417.95 1,408.56 1,009.61 15,836.12$ WATER14,551.04 1,094.48 15,645.52 1,652.64 1,170.61 18,468.77$ SEWER9,121.37 - 9,121.37 983.28 682.23 10,786.88$ PARKS15,657.29 - 15,657.29 1,687.86 1,197.79 18,542.94$ RECREATION14,901.86 - 14,901.86 1,306.38 1,136.89 17,345.13$ LIBRARY15,358.25 - 15,358.25 879.91 1,170.51 17,408.67$ TOTALS233,387.54$ 1,645.98$ 235,033.52$ 12,982.55$ 17,064.70$ 265,080.77$ TOTAL PAYROLL265,080.77$ Page 74 of 75
ACCOUNTS PAYABLE DATE
Manual Check Register (Page 1)12/04/2017 274,912.89
Manual BUILD Check Register (Page 2)12/15/2017 15,008.00
Manual BUILD Check Register (Pags 3 - 4)12/20/2017 35,884.80
Manual Check Register (Pages 5 - 43)12/20/2017 490,712.29
City MasterCard Bill Register (Pages 44 - 49)12/25/2017 32,776.55
Manual BUILD Check Register (Page50)01/02/2018 37,906.40
City Check Register (Pages 51 - 69)01/09/2018 302,108.56
SUB-TOTAL: $1,189,309.49
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, January 09, 2018
$, ,
OTHER PAYABLES
Clerk's Check #131110- Kendall County Recorder (Page 70)12/18/2017 196.00
Maual Check #526157 - Visu Sewer of Illinois(Page 71)12/08/2017 112,834.30
Maual Check #526158 - Niles BUILD Check (Page 72)12/11/2017 10,000.00
SUB-TOTAL: $123,030.30
WIRE PAYMENTS
BNY Mellon - 2003 Debt Certificates - Interest PMT 12/11/2017 8,650.00
BNY Mellon - 2003 Debt Certificates - Principal PMT 12/11/2017 $100,000.00
Amalgamated Bank of Chicago - 2014B Bond - Interest PMT 12/21/2017 22,375.00
Amalgamated Bank of Chicago - 2014B Bond -Principal PMT 12/21/2017 275,000.00
Amalgamated Bank of Chicago - 2014C Bond -Interest PMT 12/21/2017 13,875.00
Amalgamated Bank of Chicago - 2014C Bond -Principal PMT 12/21/2017 120,000.00
BNY Mellon - 2016 Bond - Interest PMT 12/21/2017 106,225.00
BNY Mellon - 2016 Bond - Principal PMT 12/21/2017 430,000.00
BNY Mellon - 2004B Bond - Interest PMT 12/21/2017 17,800.00
BNY Mellon - 2004B Bond - Principal PMT 12/21/2017 435,000.00
BNY Mellon - 2006 Bond - Interest PMT 12/21/2017 13,681.25
BNY Mellon - 2006 Bond - Principal PMT 12/21/2017 50,000.00
BNY Mellon - 2011 Bond - Principal PMT 12/21/2017 780,000.00
BNY Mellon - 2011 Bond - Interest PMT 12/21/2017 178,583.00
TOTAL PAYMENTS:$2,551,189.25
Bi - Weekly (Page73)12/15/2017 272,667.50
Bi - Weekly (Page 74)12/29/2017 265,080.77
SUB-TOTAL: $537,748.27
PAYROLL
TOTAL DISBURSEMENTS:$4,401,277.31Page 75 of 75
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #1
Tracking Number
CC 2017-60
Collective Bargaining Agreement with IOUE Local 150, revote
City Council – January 9, 2018
N/A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of a corrected bargaining agreement with IOUE Local 150, Public Works employees.
Background
This item was last discussed at the December 12, 2017 City Council meeting. At that meeting,
the City Council approved a contract with IOUE Local 150, representing Public Works employees.
After the meeting, both sides discovered that the values reflected in the Operators’ employee wage scale,
FY 20 column reflected a 3% year-over-year increase, rather than the stated and intended 2.5% year-
over-year increase. The contract document included in this packet corrects that error. Because the
contract was approved by motion, Attorney Orr has advised us that we can approve the amended
document by motion. Even though this is a true scrivener’s error, Attorney Orr recommended a revote
on the entire contract.
Recommendation
Staff recommends approval of the corrected bargaining agreement with IOUE Local 150, Public
Works employees.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: January 3, 2018
Subject: Collective Bargaining Agreement Local 150, revote
1
COLLECTIVE BARGAINING
AGREEMENT
BETWEEN
THE INTERNATIONAL UNION OF
OPERATING ENGINEERS,
LOCAL 150, PUBLIC EMPLOYEES
DIVISION
AND
UNITED CITY OF YORKVILLE
May 1, 2017 THROUGH April 30, 2020
i
Contents
PREAMBLE .................................................................................................................................. 1
AGREEMENT .............................................................................................................................. 1
ARTICLE I .................................................................................................................................... 1
RECOGNITION ........................................................................................................................... 1
ARTICLE II .................................................................................................................................. 1
UNION RIGHTS ........................................................................................................................... 1
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS ......................... 1
SECTION 2.2: UNION BULLETIN BOARD ............................................................... 2
ARTICLE III ................................................................................................................................. 2
UNION DUES/FAIR SHARE CHECKOFF .............................................................................. 2
SECTION 3.1: DEDUCTIONS....................................................................................... 2
SECTION 3.2: FAIR SHARE ......................................................................................... 2
SECTION 3.3: APPEAL PROCEDURE ....................................................................... 3
SECTION 3.4: HOLD HARMLESS .............................................................................. 3
ARTICLE IV ................................................................................................................................. 3
HOURS OF WORK AND OVERTIME ..................................................................................... 3
SECTION 4.1: WORKDAY AND WORKWEEK ....................................................... 3
SECTION 4.2: LUNCH/REST PERIODS .................................................................... 4
SECTION 4.3: MANDATORY REST PERIOD .......................................................... 4
SECTION 4.4: MEAL ALLOWANCE.......................................................................... 4
SECTION 4.5: OVERTIME COMPENSATION ......................................................... 4
SECTION 4.6: OVERTIME DISTRIBUTION ............................................................ 5
SECTION 4.6(A) SNOW PLAN .................................................................................... 5
SECTION 4.7: CALLBACK........................................................................................... 5
SECTION 4.8: PAGER/PHONE USAGE ..................................................................... 6
SECTION 4.9: ON-CALL ASSIGNMENTS ................................................................. 8
SECTION 4.10: COMPENSATORY TIME OFF ........................................................ 8
ARTICLE V .................................................................................................................................. 8
SENIORITY .................................................................................................................................. 8
SECTION 5.1: SENIORITY DEFINED ........................................................................ 8
SECTION 5.2: BREAKS IN CONTINUOUS SERVICE ............................................ 8
SECTION 5.3: SENIORITY LIST ................................................................................. 9
SECTION 5.4: PROBATIONARY EMPLOYEES ...................................................... 9
ARTICLE VI ................................................................................................................................. 9
LAYOFF AND RECALL ............................................................................................................. 9
SECTION 6.1: DEFINITION AND NOTICE ............................................................... 9
SECTION 6.2: GENERAL PROCEDURES ................................................................. 9
SECTION 6.3 AGREEMENT TO BARGAIN OVER LAYOFF ALTERNATIVES 9
SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES.......................................... 10
ARTICLE VII ............................................................................................................................. 10
DISCIPLINARY PROCEDURES ............................................................................................. 10
SECTION 7.1: EMPLOYEE DISCIPLINE ................................................................ 10
SECTION 7.2: RIGHT TO REPRESENTATION ..................................................... 10
ARTICLE VIII ............................................................................................................................ 11
ii
GRIEVANCE PROCEDURE .................................................................................................... 11
SECTION 8.1: GRIEVANCE DEFINED .................................................................... 11
SECTION 8.2: PROCESSING OF GRIEVANCE ..................................................... 11
SECTION 8.3: GRIEVANCE STEPS ......................................................................... 11
STEP ONE: DIRECTOR OF PUBLIC WORKS OR THE SUPERINTENDENT
OF PARKS 11
STEP TWO: CITY ADMINISTRATOR ..................................................................... 11
STEP THREE: ARBITRATION.................................................................................. 12
SECTION 8.4: GRIEVANCE FORMS ....................................................................... 13
SECTION 8.5: SETTLEMENTS AND TIME LIMITS ............................................. 13
SECTION 8.6: UNION STEWARDS .......................................................................... 13
ARTICLE IX ............................................................................................................................... 13
HOLIDAYS ................................................................................................................................. 13
SECTION 9.1: GENERAL INFORMATION ............................................................. 13
SECTION 9.2: SPECIFIC APPLICATIONS ............................................................. 14
SECTION 9.3: HOLIDAY PAY ................................................................................... 14
SECTION 9.4: FLOATING HOLIDAYS..................................................................... 14
ARTICLE X ................................................................................................................................ 14
VACATION ................................................................................................................................. 14
SECTION 10.1: VACATION ACCRUAL/USAGE ..................................................... 14
SECTION 10.2: VACATION SCHEDULING............................................................. 15
SECTION 10.3: VACATION USAGE ......................................................................... 15
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION ..................... 15
ARTICLE XI ............................................................................................................................... 15
SICK LEAVE .............................................................................................................................. 15
SECTION 11.2: SICK LEAVE UTILIZATION ......................................................... 15
SECTION 11.3: UNUSED SICK LEAVE .................................................................... 16
SECTION 11.4: PENSION BENEFIT AT RETIREMENT ....................................... 16
ARTICLE XII ............................................................................................................................. 16
LEAVES OF ABSENCE ............................................................................................................ 16
SECTION 12.1: DISABILITY LEAVE ........................................................................ 16
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE ................................... 16
SECTION 12.3: FUNERAL LEAVE ............................................................................ 17
SECTION 12.4: FAMILY AND MEDICAL LEAVE ................................................. 17
SECTION 12.5: JURY DUTY LEAVE ........................................................................ 25
ARTICLE XIII ............................................................................................................................ 26
HEALTH INSURANCE ............................................................................................................. 26
SECTION 13.1 HEALTH INSURANCE PREMIUMS AND CONTRIBUTIONS .. 26
SECTION 13.2: LIFE, DENTAL AND VISION COVERAGE ................................. 27
SECTION 13.3 OPT OUT INCENTIVE ...................................................................... 27
ARTICLE XIV ............................................................................................................................ 27
EMPLOYEE TRAINING AND EDUCATION ....................................................................... 27
SECTION 14.1: TRAINING .......................................................................................... 27
SECTION 14.2: COMPENSATION ............................................................................. 28
SECTION 14.3: CDL LICENSE ................................................................................... 28
SECTION 14.4: EDUCATIONAL INCENTIVE......................................................... 28
iii
ARTICLE XV.............................................................................................................................. 29
SAFETY ....................................................................................................................................... 29
SECTION 15.1: COMPLIANCE WITH LAWS ......................................................... 29
SECTION 15.2: UNSAFE CONDITIONS ................................................................... 29
ARTICLE XVI ............................................................................................................................ 29
LABOR-MANAGEMENT MEETINGS .................................................................................. 29
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES ................................. 29
SECTION 16.2: PURPOSE............................................................................................ 29
ARTICLE XVII .......................................................................................................................... 30
SUBCONTRACTING ................................................................................................................ 30
SECTION 17.1: NO SUBCONTRACTING ................................................................. 30
SECTION 17.2: BARGAINING UNIT WORK ........................................................... 30
ARTICLE XVIII ......................................................................................................................... 30
UNIFORMS AND EQUIPMENT ............................................................................................. 30
SECTION 18.1: UNIFORMS ........................................................................................ 30
SECTION 18.2: PROTECTIVE CLOTHING ............................................................. 30
SECTION 18.3: PRESCRIPTION SAFETY GLASSES ............................................ 30
ARTICLE XIX ............................................................................................................................ 31
PERSONNEL RECORDS ......................................................................................................... 31
SECTION 19.1: PERSONNEL RECORDS ................................................................. 31
SECTION 19.2: RIGHT OF INSPECTION AND COPIES ....................................... 31
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS ............ 31
ARTICLE XXI ............................................................................................................................ 31
NO STRIKE / NO LOCKOUT .................................................................................................. 31
SECTION 21.1: NO STRIKE ........................................................................................ 31
SECTION 21.2: NO LOCKOUT ................................................................................... 31
SECTION 21.3: LEGITIMATE PICKET LINE ......................................................... 31
ARTICLE XXII .......................................................................................................................... 32
BARGAINING RIGHTS............................................................................................................ 32
SECTION 22.1: UNION RIGHTS ................................................................................ 32
SECTION 22.2: MANAGEMENT RIGHTS ............................................................... 32
ARTICLE XXIII ......................................................................................................................... 32
WAGES ........................................................................................................................................ 32
ARTICLE XXIV ......................................................................................................................... 33
DRUG AND ALCOHOL POLICY ........................................................................................... 33
ARTICLE XXV ........................................................................................................................... 33
FILLING OF VACANCIES/PROMOTIONS ......................................................................... 33
SECTION 25.1: POSTING ........................................................................................... 33
SECTION 25.2: PROMOTIONS ................................................................................. 33
ARTICLE XXVI ......................................................................................................................... 34
SECONDARY EMPLOYMENT ............................................................................................... 34
ARTICLE XXVI ......................................................................................................................... 34
SAVINGS CLAUSE.................................................................................................................... 34
ARTICLE XXVII........................................................................................................................ 34
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT
CLAUSE .......................................................................................................................... 34
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SECTION 27.1 MAINTENANCE OF ECONOMIC BENEFITS CLAUSE ........... 34
SECTION 27.2 COMPLETE AGREEMENT CLAUSE ............................................ 35
ARTICLE XXVIII ...................................................................................................................... 36
RENEWAL .................................................................................................................................. 36
APPENDIX A .............................................................................................................................. 37
WAGE RATES............................................................................................................................ 37
APPENDIX B .............................................................................................................................. 39
EMPLOYEE SLOT-IN .............................................................................................................. 39
APPENDIX C .............................................................................................................................. 40
DRUG AND ALCOHOL POLICY ........................................................................................... 40
APPENDIX D .............................................................................................................................. 54
1
PREAMBLE
In order to establish harmonious employment relations through a mutual process, to
provide fair and equitable treatment to all employees, to promote the quality and continuance of
public service, to achieve full recognition for the value of employees and the vital and necessary
work they perform, to specify wages, hours, benefits and working conditions, and to provide for
the prompt and equitable resolution of disputes, the parties agree as follows:
AGREEMENT
This Agreement has been made and entered into by and between the United City of
Yorkville, Illinois, (hereinafter referred to as the "Employer") and the International Union of
Operating Engineers, Local 150, Public Employees Division (hereinafter referred to as the
"Union"), on behalf of certain employees described in Article I.
ARTICLE I
RECOGNITION
The Employer recognizes the Union as the sole and exclusive bargaining representative
in all matters establishing and pertaining to wages and salaries, hours, working conditions and
other conditions of employment on which it may lawfully bargain collectively for employees
within the following collective bargaining unit, as certified by the Illinois State Labor Relations
Board:
**INCLUDED
All full-time and regular part-time employees in the department of Public Works, and the
department of Parks, in the following classifications: Maintenance Worker I, Maintenance
Worker II, and Operator.
**EXCLUDED
All other employees.
ARTICLE II
UNION RIGHTS
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS
Union activities within Employer facilities shall be restricted to administering this
Agreement. For purposes of negotiating, stewards will be allowed to attend negotiations during a
workday after obtaining permission from the City Administrator. The Stewards or his/her
alternate will ask for and obtain permission from the Department Head of any employee with
whom he/she wishes to carry on Union business.
Authorized agents of the Union shall have access to the Employer's establishment during
working hours for the purpose of adjusting disputes, investigating working conditions, and
ascertaining that the Agreement is being adhered to, provided however, there is no interruption
of the Employer's working schedule.
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SECTION 2.2: UNION BULLETIN BOARD
The Employer shall provide a Union bulletin board at each work location. The board(s)
shall be for the sole and exclusive use of the Union.
ARTICLE III
UNION DUES/FAIR SHARE CHECKOFF
SECTION 3.1: DEDUCTIONS
The Employer agrees to deduct from the pay of those employees who are Union members
any or all of the following:
(A) Union membership dues, assessments, PAC, or fees;
(B) Union sponsored credit and other benefit programs.
Requests for any of the above shall be made on a form provided by the Union and shall
be made within the provisions of the State salary and annuity withholding Act and/or any other
applicable State statute.
Upon receipt of an appropriate written authorization from an employee, such authorized
deductions shall be made in accordance with the law and shall be remitted to the Union on a bi-
weekly basis at the address designated in writing by the Union. The Union shall advise the
Employer of any increases in dues or other approved deductions in writing at least thirty (30)
days prior to its effective date.
The Union shall certify the current amount of Union deductions.
SECTION 3.2: FAIR SHARE
Pursuant to Section 3 (G) of the Illinois State Labor Relations Act and amendments
thereto, employees covered by this Article who are not members of the Union or do not make
application for membership, shall be required to pay, in lieu of dues, their proportionate fair
share of the collective bargaining process, contract administration and the pursuance of matters
affecting wages, hours, terms and conditions of employment, as certified by the Union.
The proportionate fair share payment, with a letter of explanation as to that fair share
payment, as certified to be current by the Union pursuant to the Illinois State Labor Relations
Act, shall be deducted by the Employer from the earnings of the non-member employee each pay
period.
The amount of the above employee deductions shall be remitted to the Union after the
deduction(s) is made by the Employer with a listing of the employee, social security number,
address and the individual
employee deduction(s), along with deductions remitted pursuant to this Article.
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SECTION 3.3: APPEAL PROCEDURE
The Union agrees to provide fair share payers with an appeal procedure in accordance
with applicable law.
SECTION 3.4: HOLD HARMLESS
The Union shall hold and save the employer harmless from any and all responsibility and
claims in connection with the collection and disbursement of monies under this Article and
Agreement.
ARTICLE IV
HOURS OF WORK AND OVERTIME
SECTION 4.1: WORKDAY AND WORKWEEK
(A) The workday for bargaining unit employees is eight (8) hours and the workweek is
forty (40) hours.
(B) Hours
(1) Except as set forth below, the hours for bargaining unit employees are 7:00 a.m.
to 3:30 p.m., Monday through Friday
(2) During the baseball season, the City may deviate from the regular shift time and
may schedule bargaining unit employees to perform ballfield maintenance to
begin working as early as 5:00 am for a normal 8.5-hour shift under normal
hourly wages on Saturdays and Sundays. Hours worked outside of a regularly
scheduled shift on Saturday and Sunday shall be compensated at the appropriate
overtime rate of pay. It is agreed that part-time, temporary, seasonal, and non-
bargaining unit staff may perform field maintenance for the Championship games
of any baseball tournaments.
(3) The Employer will post all overtime opportunities for special events four weeks
prior to the event. Employees who work any of the City’s special events will be
awarded compensatory time for all hours worked on the event beyond the
employee’s regularly scheduled hours at a rate of one and one-half hour for every
hour worked beyond his/her regularly scheduled hours. This provision shall not
be construed as a guarantee that bargaining unit employees will be assigned to
work special events.
(4) Employees who are assigned for weekend water checks or who are unscheduled
and called-in to maintain the baseball fields will receive compensatory time for
those hours.
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SECTION 4.2: LUNCH/REST PERIODS
(A) Employees shall be granted two (2) fifteen (15) minute paid breaks, one during the first
half of the work day and one during the second half of the work day. Employees will be
allowed to continue the practice of combining these two breaks at the end of the day,
subject to approval by supervisor. Employees will be allowed to leave the premises
during break times with the approval of the supervisor.
(B) Employees shall be granted a one half hour lunch during the midpoint of each day.
Additionally, where the requirements of the job dictate that employees work through their
lunch period, employees shall be allowed to leave work forty five (45) minutes early, or
shall be compensated at the rate of one half hour of appropriate overtime.
SECTION 4.3: MANDATORY REST PERIOD
Unless an Employee agrees otherwise, Employees will not be required to work more than
sixteen (16) hours in a twenty-four (24) hour period without being allowed an eight (8) hour rest
period. Should an employee reasonably believe that he can work more than 16 hours in a twenty
four hour period, he shall be permitted to do so.
SECTION 4.4: MEAL ALLOWANCE
The practice of providing meals to employees shall be consistent with prior practice and
procedure.
SECTION 4.5: OVERTIME COMPENSATION
The compensation paid employees for overtime work shall be as follows:
1. Except as provided for in this agreement, a bargaining unit employee shall be paid at
one and
one-half his/her regular hourly rate of pay when required to work outside of his/her
normal work day or work week, as defined in Section 1 of this Article.
2. Employees scheduled for water checks on designated holidays shall receive
double time in the form of compensatory time or compensation, per the employee’s
discretion.
3. A bargaining unit employee shall be paid at twice his/her regular hourly rate of
pay for all unscheduled hours actually worked on designated holidays For example, if
the employee is called out to at 7:00 pm on Labor Day for an eight hour shift, the shift
shall be paid for five hours at 2x pay and 3 hours at 1.5x pay. For example, if the
employee starts a two hour shift at 11:30pm the day before Labor Day, the two-hour shift
shall be paid by 0.5 hours at 1.5x pay and 1.5 hours at 2x pay.
4. Time paid for but not worked shall be counted as "time worked" for purposes of
computing overtime compensation.
5. Compensation will not be paid (nor compensatory time taken) more than once for
the same hours under any provision of this Article or Agreement.
5
SECTION 4.6: OVERTIME DISTRIBUTION
The Employer agrees to distribute overtime as equally as possible in each department
amongst those bargaining unit employees who usually perform the type of work at issue, then
within the bargaining unit. For example, if the Employer cannot staff the overtime assignment
with bargaining unit employees from within the department, the Employer shall next offer the
overtime assignment to bargaining unit employees outside the department. The employee
working on any job which extends into overtime shall have first claim on the overtime. The
parties recognize that they have an obligation to the community to provide services and that this
obligation on occasion may require the working of overtime. To meet that objective, overtime
shall be compulsory in emergency situations. On April 1st and November 1st of each calendar
year, any employee not interested in working overtime may so notify the Employer. This
notification does not relieve the employee from working overtime in emergency situations or in
circumstances where the Employer cannot otherwise staff overtime assignments.
Except as provided in Section 4.1(B)(2), the employment of part-time, temporary,
seasonal or non bargaining unit personnel shall not work to deprive regular full-time personnel of
opportunities to work overtime. However, the Employer reserves the right to select individuals
to work overtime hours based on the intensity of the situation that causes the overtime, the
response time needed, the quality of work needed, and whether an employee with supervisory
authority is needed on site. If the full-time personnel who would have usually worked the
overtime refuses it or is unavailable, the employer may work part-time or temporary personnel
on said overtime without violating the Agreement.
SECTION 4.6(A) SNOW PLAN
Each snow event will correspond with a list of preferred employees for call-in. There
shall be an A-list and B-list. The week that contains the first snow event of the season shall be
determined to be an A-list week. During this week, the A-list employees shall be called-in first
for winter road maintenance (snow, ice, sleet). If an A-list employee is not available, then the
employee on the B-list that maintains the same route shall be called in and given the opportunity
to work the snow event. For the next consecutive week (Monday-Sunday), the B-list employees
shall be called-in first for winter road maintenance (snow, ice, sleet). If a B-list employee is not
available, then the employee on the A-list that maintains the same route shall be called in and
given the opportunity to work the snow event. In the event the A-list and B-list route employees
are not available, the supervisor on duty shall call other non-scheduled employees at their
discretion. If a post-snow operation call-back is required, the Employer shall call back
employees from the respective A or B list.
The general rosters for the lists are included as an attachment in Appendix E. This list is
an example of the structure of the rosters, and could change based on scheduled time off, illness,
availability of employees, and other factors.
SECTION 4.7: CALLBACK
A "callback" is defined as an official assignment of work which is outside of an
employee's regularly scheduled working hours as defined above. Callbacks shall be
6
compensated at the appropriate overtime rate of pay, as stated above, for all hours worked on
callback, with a guaranteed minimum of two (2) hours at such overtime rate of pay for each
callback.
SECTION 4.8: PAGER/PHONE USAGE
This policy is intended to provide guidelines for the proper use of cellular telephones.
Cellular telephones are provided to employees as business needs indicate. An employee who
violates the terms of this policy may be subject to disciplinary action including suspension and/or
termination as stated in section 5 of the employee manual.
Eligibility Criteria
Employees eligible for assignment of City-owned cellular telephones are those
designated by the City Administrator and/or the Chief of Police, including (but not limited to):
1. Employees who are frequently in a vehicle, if the individual must conduct City
business by the telephone while in the field, and it can be shown that cost savings and customer
service efficiently will be realized through the use of such devices;
2. Employees who have a critical need to maintain accessibility with other
department directors, City management staff and public officials, in order to insure uninterrupted
customer services and/or the integrity of the City;
3. Public safety positions, as determined by the Chief of Police, as necessary to
provide immediate and direct telephone communications with citizens, outside agencies
cooperating in operations, or other resource entities outside of City government, and to provide
for communications which may be inappropriate for mobile radios;
4. Department Heads and employees who have responsibility for responding to
public safety incidents in the field.
Business Use of Cellular Phones
Where job or business needs demand immediate access to an employee, the City may
issue a City-owned cell phone or allow an employee to elect a cell phone stipend of $45 per
month for business use of their personal phone in accordance with the Cellular Phone Allowance
Agreement (found in Appendix X of the employee manual). The Cellular Phone Allowance
Agreement allows employees to use a single phone for personal and business use through
reimbursing the City for personal use of a phone or by receiving a stipend to use their personal
phone for business use.
Employee Responsibilities
Employees are required to obey all laws governing the operation and use of vehicle in
effect at the time. Violation of any traffic law or rule, regardless of whether a citation is issued or
the disposition of any changes, is grounds for discipline, up to and including termination.
In situations where job responsibilities include regular driving and accepting of business
calls, hands-free equipment will be provided to facilitate the provisions of this policy.
7
Employees whose job responsibilities do not specifically include driving as an essential
function, but who are permitted a cell phone for business use, are also expected to abide by the
provisions above. Under no circumstances are employees allowed to place themselves at risk to
fulfill business needs.
Employees who are charged with traffic violations resulting from the use of their phone
while driving will be solely responsible for all liabilities that result from such actions.
Employees will be allowed to review the invoices for the cellular phone assigned to them
and be prepared to verify the calls listed on the invoice. Employees will reimburse the City for
all charges determined to be inappropriate by the Department Head, Finance Director or City
Administrator.
Reimbursements shall be made within 30 days of receipt of invoice by the department at
the overage rate of the approved City’s vendor.
Employees in possession of company equipment such as cellular phones are expected to
protect the equipment from loss, damage or theft. Failure to maintain a working phone and
appropriate service contract will result in the immediate cancellation of the stipend payment.
The use of camera phones to photograph City employees or information is strictly
prohibited without the express permission of the Department Head. This is necessary to secure
employee privacy, and other business information.
The employee shall release records of cellular phone use in compliance with City and
State regulations and policies. This includes information pertaining to City business that may be
subject to the Freedom of Information Act, as well as cellular phone records in the event of an
accident or injury in which such records may help determine the cause of such accident.
Repairs and Replacements of Equipment
If there is a potential that equipment may be lost or damaged, the employee is responsible
for making reasonable accommodations to protect the equipment. City provided cellular
telephone equipment will be repaired or replaced according to one of the following:
1. Personal cellular telephone equipment with a City reimbursement that requires
repair or replacement due damage as a result of City job related duties or responsibilities or a
situation outside the control of the employee will be repaired or replaced at the expense of the
City (up to a maximum of $200.00). The employee must have made a reasonable
accommodation to protect this equipment. City-issued cellular telephone equipment that requires
repair or replacement due to normal wear and tear, damage as a result of City job related duties
or responsibilities or a situation outside the control of the employee will be repaired or replaced
at the expense of the City.
2. In the event that the loss or damage is determined not to be in the course of
8
employment or is found to be due to the employee’s negligence, no reimbursement shall be
made. Replacement/Repair shall only be provided after approval by the employee’s Department
Head
and City Administrator. This will be subject to corrective action as determined by the
Department Head or designee.
Termination
Upon termination, the employee is to return his/her City issued cellular telephone as well
as any accessories to the City. The City issued telephone number is the property of the City and
shall remain under the City’s ownership.
Employees who separate from employment with outstanding debts for equipment loss or
unauthorized charges will be considered to have left employment on unsatisfactory terms and
may be subject to legal action for recovery of the loss.
Upon resignation or termination of employment, or at any time upon request, the
employee may be asked to produce the phone for return or inspection. Employees unable to
present the phone in good working condition within the time period requested may be expected
to bear the cost of a replacement.
SECTION 4.9: ON-CALL ASSIGNMENTS
On call assignments shall be consistent with the provisions of this agreement.
SECTION 4.10: COMPENSATORY TIME OFF
In lieu of paid overtime, employees may opt to earn compensatory time off.
Compensatory time shall be granted in such time blocks as are mutually agreed upon between
the employee, and the Employer. Compensatory blocks shall be for a minimum of fifteen (15)
minute increments. Compensatory time which is unused and which has been previously awarded
at the rate of time and one-half or double time shall be compensated at the employee's regular
hourly rate of pay. Employees may not accumulate more than two hundred and forty (240) hours
of compensatory time. Compensatory time off shall be scheduled, and approved the same as
vacation time. Should an employee desire, he shall be permitted to cash out a maximum of
eighty (80) hours per fiscal year without further approval by the City.
ARTICLE V
SENIORITY
SECTION 5.1: SENIORITY DEFINED
Except for purposes of layoff, an employee's seniority shall be the period of the
employee's most recent continuous regular employment with the Employer, in the bargaining
unit.
SECTION 5.2: BREAKS IN CONTINUOUS SERVICE
9
An Employee's continuous service record shall be broken by voluntary resignation,
discharge for just cause, retirement, failure to return from a leave of absence and being absent for
three (3) consecutive days without reporting off. However, if an employee returns to work in
any
capacity after layoffs for the Employer within twelve (12) months, the break in continuous
service shall be removed from his/her record.
SECTION 5.3: SENIORITY LIST
Once each year the Employer shall post a Bargaining Unit seniority list showing the
seniority of each employee. A copy of the seniority list shall be furnished to the Union when it is
posted. The seniority list shall be accepted and final thirty (30) days after it is posted, unless
protested by the Union or an employee.
SECTION 5.4: PROBATIONARY EMPLOYEES
An employee is probationary for the first 12 months of employment. A probationary
employee shall have no seniority, except as otherwise provided for in this Agreement, until
he/she has completed his/her required probationary period. Upon such completion, he/she shall
acquire seniority retroactively from the date of employment. During this period of probation, no
grievance may be filed by or on behalf of such employee regarding discharge or discipline.
ARTICLE VI
LAYOFF AND RECALL
SECTION 6.1: DEFINITION AND NOTICE
A layoff is defined as a reduction in bargaining unit jobs. The Employer shall give the
Union at least thirty (30) days notice of any layoffs except in emergency situations wherein such
period of notice may be reduced.
SECTION 6.2: GENERAL PROCEDURES
In the event of a layoff, employees shall be laid off in inverse order of seniority as
defined in Article V. However, prior to laying off any bargaining unit employees, all temporary,
probationary, or part-time employees who perform work customarily performed by bargaining
unit employees within the effected divisions shall be laid off or terminated, as the case may be;
this provision shall not apply to foremen of the Parks or Public Works Departments. The City
may layoff employees out of this inverse order of seniority in a position or classification if it
determines that retention of a less senior employee is necessary to perform the remaining work
based on relative skills and abilities, the need for specific licenses or certifications. A bargaining
unit employee subject to layoff may replace a seasonal employee at the then applicable wage rate
and benefits, if any, paid to seasonal employees. Should a bargaining unit employee choose to
replace a seasonal employee, he/she will retain all recall rights set forth in Section 6.4 below.
SECTION 6.3 AGREEMENT TO BARGAIN OVER LAYOFF ALTERNATIVES
10
The City and Union agree to negotiate over alternatives to layoffs, after the City has
notified the Union as described in Section 6.1. The City shall have the ultimate authority to
decide whether the alternatives proposed by the Union are accepted in full or in part, or rejected.
SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES
The names of laid-off employees shall be placed on a preferential hiring list for thirty-six
(36) months. Said preferential hiring list shall apply only to positions within the department of
public works and the parks division. Employees shall be recalled in seniority order, provided
they possess the requirements of the new position. No part-time or seasonal employees will be
hired to do bargaining unit work during this time without first offering the work to a laid-off
employee at the then applicable wage rate and benefits, if any, paid to seasonal employees. After
thirty-six (36) months on layoff, an employee shall lose his/her seniority.
ARTICLE VII
DISCIPLINARY PROCEDURES
SECTION 7.1: EMPLOYEE DISCIPLINE
The Employer agrees with the tenets of progressive and corrective discipline and that it
shall be imposed only for just cause. Employees of the United City of Yorkville are expected to
perform satisfactorily their assigned duties. The level of discipline imposed shall match the
severity of the offense committed and in any appropriate circumstance – one or more steps in this
process may be skipped. Disciplinary action may involve any one or more of the following:
(A) Oral warning with documentation of such filed in the employee's personnel file,
with copy sent to Union office.
(B) Written reprimand with copy of such maintained in the employee's personnel file,
with copy sent to Union office.
(C) Suspension without pay with documentation of such maintained in the employee's
personnel file, with copy sent to Union office.
(D) Discharge with documentation of such maintained in the employee's personnel
file, with copy sent to Union office.
Pursuant to actual imposition of written reprimands, suspension without pay, or
discharges, the employee shall be afforded an opportunity to discuss his/her views concerning
the conduct causing such disciplinary action. Such discussion should take place as soon as
practicable after the Supervisor's action and not be unduly or unreasonably delayed, and the
employee shall be informed clearly and concisely of the basis for such action. Furthermore,
upon request of the employee, a representative of the Union (Steward) shall be allowed to be
present and participate in such discussions.
SECTION 7.2: RIGHT TO REPRESENTATION
Prior to any pre-disciplinary discussions with the employee, the employee shall be
informed of his/her rights to Union representation due to the fact that disciplinary action may be
taken.
11
ARTICLE VIII
GRIEVANCE PROCEDURE
SECTION 8.1: GRIEVANCE DEFINED
A grievance is defined as any claim of violation of this Agreement.
SECTION 8.2: PROCESSING OF GRIEVANCE
Grievances shall be processed only by the Union on behalf of an employee or on behalf
of a group of employees or itself setting forth name(s) or group(s) of the employee(s). The
Grievant or one Grievant representing a group of Grievants may be present at any step of the
grievance procedure, and the employee is entitled to Union representation at each and every step
of the grievance procedure. The resolution of a grievance filed on behalf of a group of
employees shall be made applicable to the appropriate employees within that group.
SECTION 8.3: GRIEVANCE STEPS
STEP ONE: DIRECTOR OF PUBLIC WORKS OR THE SUPERINTENDENT OF
PARKS
The Union may submit a written grievance to the Director of Public Works, or the
Superintendent of Parks within ten (10) business days of the event giving rise to the
grievance or within ten (10) business days of when the Union should have reasonably
known of the events giving rise to the grievance. The Director of Public Works, the
Superintendent of Parks, or his/her designee shall schedule a conference within five (5)
business days of receipt of the grievance to attempt to adjust the matter. The Director of
Public Works, the Superintendent of Parks, or designee shall submit a written response
within ten (10) business days of the conference. If the conference is not scheduled, the
Director of Public Works, the Superintendent of Parks, or designee shall respond to the
grievance in writing within ten (10) business days of receipt of the grievance.
STEP TWO: CITY ADMINISTRATOR
If the grievance remains unresolved at step one, or if the resolution at step one is
not satisfactory to the Union, the Union may advance the written grievance to the City
Administrator within ten (10) business days of the response in step one or when such
response was due. The City Administrator or his/her designee shall schedule a
conference within ten (10) business days of receipt of the grievance to attempt to adjust
the matter. The City Administrator or designee shall submit a written response within ten
(10) business days of the conference. If the conference is not scheduled, the City
Administrator or designee shall respond to the grievance in writing within ten (10)
business days of receipt of the appeal.
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STEP THREE: ARBITRATION
If the grievance remains unresolved at step two, or if the step two response is not
satisfactory to the Union, the Union may may refer the grievance to arbitration within
fifteen (15) business days of the step two response or the date the step two response was
due. The Union shall request the American Arbitration Association to submit a panel of
seven (7) Arbitrators. The parties shall alternately strike the names of Arbitrators, taking
turns as to the first strike. The person whose name remains shall be the Arbitrator,
provided that either party, before striking any names, shall have the right to reject one (1)
panel of Arbitrators.
Both parties agree to attempt to arrive at a joint stipulation of the facts and issues
as outlined to be submitted to the Arbitrator. Both parties shall have the right to request
the Arbitrator to require the presence of witnesses and/or documents. Each party shall
bear the costs of its own witnesses.
Questions of arbitrability shall be decided by the Arbitrator. The Arbitrator shall
make a preliminary determination on the question of arbitrability. If it is determined that
the matter is arbitrable, the Arbitrator shall then proceed to determine the merits of the
dispute. If either party objects, another panel will be requested and another arbitrator
selected.
In the conduct of any arbitration under this Article, the rules and procedure
governing the conduct of arbitration proceedings of the American Arbitration Association
shall control, except where specifically limited by this Article. The Arbitrator shall
neither amend, modify, nullify, ignore, add or subtract from the provisions of this
Agreement.
The expenses and fees of the Arbitrator and the cost of the hearing room shall be
shared equally by the parties. Nothing in this Article shall preclude the parties from
agreeing to the appointment of a permanent Arbitrator(s) during the term of this
Agreement or to use the expedited arbitration procedures of the American Arbitration
Association.
If either party desires a verbatim record of the proceedings, it may cause such to
be made, providing it pays for the record and makes a copy available without charge to
the Arbitrator. If the other party desires a copy, it shall equally pay for the expense of
such.
The Arbitrator shall render his/her decision in writing to the parties within thirty
(30) calendar days following the close of the arbitration hearing or the submission date of
briefs, whichever is later. The Arbitrator shall support his/her findings with a written
opinion. The decision and opinion shall be based solely on and directed to the issue
presented. The award shall clearly direct the parties as to what action(s) must be taken in
order to comply with the award.
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The decision and award of the arbitration shall be final and binding to the Union,
employee(s) and Employer. Such decision shall be within the scope and terms of this
Agreement but shall not change any of its terms or conditions.
SECTION 8.4: GRIEVANCE FORMS
The written grievance required under this Article shall be on a form which shall be
provided by the Union. It shall contain a statement of the Grievant's complaint, the section(s) of
this Agreement that have been allegedly violated, the date of the alleged violations and the relief
being sought. The form shall be signed and dated by the Grievant and/or his/her representative.
An improper grievance form, date, section citation or other procedural error shall not be grounds
for denial of the grievance
SECTION 8.5: SETTLEMENTS AND TIME LIMITS
Any grievance not appealed to the next succeeding step in writing and within the
appropriate number of work days of the Employer's last answer, or the date the Employer’s
answer was due, will be considered settled on the basis of the employer's last answer and shall
not be eligible for further appeal, except that the parties may, in any individual case (except
discharge cases), extend this limit by unilateral written notice.
SECTION 8.6: UNION STEWARDS
One (1) duly authorized bargaining unit representatives shall be designated by the Union
in each department as the Steward. One (1) duly authorized bargaining unit representatives shall
be designated by the Union in each department as the Alternate Steward. The Union will
provide written notice to the Employer to identify the Stewards.
ARTICLE IX
HOLIDAYS
SECTION 9.1: GENERAL INFORMATION
Holidays are the following:
New Year’s Day, Martin Luther King Day, President’s Day, Good Friday, Memorial
Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after
Thanksgiving Christmas Eve Day, Christmas Day
If the Employer declares any additional dates as observed holidays, such date(s) shall be
considered holiday(s) for all bargaining unit employees. Moreover, on days when other
Employer employees are allowed to go home early with pay, bargaining unit employees who are
not given the time off shall be compensated with pay or receive compensatory time for the
equivalent amount of hours as what was offered to other employees at overtime rate or
compensatory time. For example, if office employees are allowed to leave 2 hours early,
bargaining unit members shall be offered the choice of going home early that day or 2 hours of
compensation at overtime rate (i.e. 3 hours), or 2 hours of compensatory time at overtime rate
(i.e. 2 hours). For purposes of interpreting the preceding sentence, “go home early” shall not
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include telecommuting or working from home.
SECTION 9.2: SPECIFIC APPLICATIONS
When a holiday falls on a Saturday, it will be observed on the preceding Friday. When a
holiday falls on a Sunday, it will be observed on the following Monday.
SECTION 9.3: HOLIDAY PAY
All employees shall receive eight (8) hours pay for each holiday. A bargaining unit
employee shall be paid at twice his/her regular hourly rate of pay for all hours actually worked
on designated holidays, with a guaranteed minimum of four (4) hours should an employee be
called out on a holiday. For example, if the employee starts an eight-hour shift at 7:00pm on
Labor Day, the shift shall be paid at five hours at 2x pay and three hours at 1.5x pay. For
example, if the employee starts a three hour shift at 10:00pm on Labor Day, the employee shall
receive four hours at 2x pay. For example, if the employee starts a two hour shift at 11:30pm
the day before Labor Day, 0.5 hours shall be paid at 1.5x pay and 1.5 hours shall be paid at 2x
pay.
SECTION 9.4: FLOATING HOLIDAYS
All employees shall be entitled to two (2) floating holidays to be used in each calendar
year. Employees will not receive additional compensation for the floating holidays (i.e. no
payout upon termination) and these floating holidays are the only floating holidays that
employees are entitled to. Where practicable, employees shall notify the Employer of his/her
intent to use a personal day within forty eight (48) hours in advance of the personal day.
ARTICLE X
VACATION
SECTION 10.1: VACATION ACCRUAL/USAGE
Bargaining unit employees shall be entitled to paid vacation days in accordance with the
following schedule:
Service Time
Vacation Available
Six-months through one year 40 hours
Beginning of one year through two years 40 hours
Beginning of two years through five years 80 hours (per year)
Beginning of Six (6) years through ten (10) years 120 hours (per year)
Beginning of Eleven (11 years through fifteen (15) years 160 hours (per year)
Beginning of Sixteen (16) years and beyond 200 hours (per year)
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SECTION 10.2: VACATION SCHEDULING
Vacations shall be scheduled in advance, subject to approval by the Department head or his
designee. In order to enable an employee to comply with this requirement, an employee may
submit a request to schedule vacation time before such time is actually earned, but in no event
shall an employee utilize vacation allowance before it is earned. Beginning November 30th thru
December 31st of the previous year, employees may begin scheduling vacations based on
seniority basis in each department. The directors will approve those vacations within seven (7)
days.
After January 1st each year, vacations shall be scheduled on a first come basis. Requests to
schedule 4 days or more of vacation shall be made at least seven (7) calendar days in advance.
Requests to schedule less than 4 days must be made at least three days in advance. Any request
for time off may be approved past the deadlines, at the discretion of the City Administrator or his
designee.
SECTION 10.3: VACATION USAGE
(A) A vacation day shall not be charged should a Holiday fall during an employee’s
scheduled vacation period.
(B) New employees shall be eligible for vacation usage as defined within Section 10.1
(C) An employee is permitted to carryover vacation from one year to the next year, but not
beyond forty (40) hours and not beyond one year.
(D) Vacation time may be used in increments of one -half shift or more.
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION
(A) Upon separation, an employee shall be paid for all unused, accrued and pro-rated
vacation time based on the employee's current rate of pay.
(B) In the event of the employee's death, compensation for all unused vacation allowances
shall be paid to his/her beneficiary.
ARTICLE XI
SICK LEAVE
Sick leave with pay is provided as a benefit in recognition that employees do contract
various illnesses from time to time and that their financial resources may be diminished in such
instances if pay is discontinued, and that it may not be in the best interest or health of the
employee or fellow employees to work while sick. Sick leave as contained herein-may be taken
by an employee who is unable to work by reason of a non-duty related illness, injury or
disability. Employees may use sick leave to care for a child or spouse who is ill. Employees
shall accrue sick leave at the rate of twelve (12) days per year, one day per month. Sick leave
will have a maximum accumulation of 120 days (960 hours).
SECTION 11.2: SICK LEAVE UTILIZATION
Sick leave may be utilized only for the purposes specified in Section 11.1. Employees
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utilizing paid sick leave hours shall be compensated for them according to their normal rate of
pay. Employees will use accrued sick leave in reverse accrual order. Thus, when an employee
uses a sick leave hour, the last sick leave hour earned is removed from his accumulated sick
leave. Abuse of sick leave shall be considered grounds for disciplinary action. Management may
ask the bargaining unit employee to produce documentation proving that they have been seen by
a health care professional at a clinic, doctor’s office, hospital or other accredited medical facility
after 3 consecutive sick days have been used or there is suspicion of abuse of sick time.
Absent employees who have exhausted their accumulated sick leave shall not be
compensated for further absences unless approved by the City Council.
SECTION 11.3: UNUSED SICK LEAVE
(a) May 15 of each year, an employee who has used less than the sick leave he has
accumulated in the immediately preceding fiscal year (May 1 through April 30) will be asked if
he wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty
(50%) percent of his regular rate of pay for each sick leave hour sold back. Sick leave hours
accumulated in previous fiscal years are not eligible to be sold back. The number of sick leave
hours for which an employee elects cash compensation shall be deducted from such employee’s
accumulated sick leave. Employees electing to sell back their sick leave will be paid for them by
June 15.
(b) An employee who has at least twenty (20) years of service who elects normal
retirement shall be paid for unused sick leave at the rate of fifty percent (50%) of his/her regular
daily rate of pay in effect on his last day of active work for the City for all accrued and unused
sick leave accumulated.
For example, an employee retiring with ninety-six (96) hours of accumulated but unused
sick leave hours will be paid the equivalent of forty-eight hours of pay at the employee’s regular
daily rate of pay.
SECTION 11.4: PENSION BENEFIT AT RETIREMENT
At retirement, an employee's sick leave days may be credited as days worked for
purposes of pension benefits, pursuant to rules of the Illinois Municipal Retirement Fund. For
the purposes of this section only, employees currently have a maximum accumulation of 120
days (960 hours) sick time.
ARTICLE XII
LEAVES OF ABSENCE
SECTION 12.1: DISABILITY LEAVE
In the event of a temporary disability, an employee may apply for disability payment
through the Illinois Municipal Retirement Fund (IMRF).
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE
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An employee with at least twelve (12) months seniority may petition the City
Administrator for a special leave of absence. Such leave of absence is without pay or fringe
benefits. A leave may be granted for good cause.
SECTION 12.3: FUNERAL LEAVE
When death occurs in the immediate family of any bargaining unit Employee, said
Employee shall be granted three (3) days off without loss of pay. Additional time needed by the
Employee will be deducted from accumulated sick leave, compensatory time or vacation time, at
the Employee’s discretion.
For purposes of this article, "immediate family" shall include the employee's current
spouse, child (natural, step and adopted), parent or step-parent, sibling or step-sibling, mother-in-
law, father-in-law, grandparent or step-grandparent, and grandchildren.
When death occurs in the extended family of any bargaining unit Employee, said
Employee shall be granted one (1) day off without loss of pay. Additional time needed by the
Employee will be deducted from accumulated sick leave, compensatory time or vacation time, at
the Employee’s discretion.
For purposes of this article, "extended family" shall include the employee's niece,
nephew, brother-in-law, sister-in-law, aunt, uncle or those who have achieved familial status by
living in the household.
SECTION 12.4: FAMILY AND MEDICAL LEAVE
Section 12.4.1 General Statement
It is the policy of the United City of Yorkville (the "City) to provide up to twelve (12)
weeks of unpaid family and medical leave during a 12-month period to eligible employees in
accordance with the Family and Medical Leave Act of 1993 as amended ("FMLA"). The 12-
month period is measured using a rolling backward year as of the date of the commencement of
the FMLA leave.
Section 12.4.2 Eligibility
In order to qualify to take family and medical leave under this policy, an employee must
have worked for the city for at least twelve (12) months and at least 1,250 hours during the
twelve (12) month period immediately before the date when the leave would begin.
Section 12.4.3 Reasons for Leave
A leave of up to twelve (12) weeks may be requested for any of the following reasons:
1. The birth of a child and to care for the newborn child within one year of birth;
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2. The placement with the employee of a child for adoption or foster care and to care for the
newly placed child within one year of placement;
3. To care for the employee’s spouse, child, or parent who has a serious health condition;
4. A serious health condition that makes the employee unable to perform the essential
functions
of his or her job.
5. Because of any “qualifying exigency” (as defined by the Secretary of Labor) arising out
of the fact that an employee’s spouse, child, or parent is deployed on active duty in a
foreign country (or has been notified of an impending call or order to active duty) in the
Armed Forces.
A leave of up to twenty-six (26) weeks may be requested to care for a covered service
member with a serious injury or illness if the eligible employee is the service member’s spouse,
son, daughter, parent, or next of kin (military caregiver leave).
Spouses both employed by the City who request Child Care Leave or leave to care for an
ill parent may only take combined aggregate total of twelve (12) weeks during any 12-month
period.
Employees will not be granted an FMLA leave to gain employment or work elsewhere,
including self-employment. Employees who misrepresent facts in order to be granted an FMLA
leave will be subject to immediate termination.
Section 12.4.3.1 Serious Health Condition
For purposes of this policy, “serious health condition” means an illness, injury,
impairment or physical or mental condition that involves one of the following:
a. Hospital Care. Inpatient care in a hospital, hospice or residential medical care
facility, including any period of incapacity relating to the same condition;
b. Absence Plus Treatment. A period of incapacity of more than three full
consecutive calendar days (including any subsequent treatment or period of
incapacity relating to the same condition), that also involves either: (1)
treatment two (2) or more times (within 30 days and provided the first visit
takes place within seven (7) days of the first day of incapacity) by a health care
provider, by a nurse or physician’s assistant under direct supervision of a health
care provider, or by a provider of health care services under orders of, or on
referral by, a health care provider; or (2) treatment by a health care provider on
at least one occasion which results in a regimen of continuing treatment under
the supervision of the health care provider (first visit to health care provider
must take place within seven (7) days of the first day of incapacity);
c. Pregnancy. Any period of incapacity due to pregnancy, or for prenatal care;
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d. Chronic Conditions Requiring Treatment. A chronic condition which: requires
at least two (2) periodic visits for treatment per year by a health care provider,
or by a nurse or physician’s assistant under direct supervision of a health care
provider; which condition continues over an extended period of time; and may
cause episodic rather than a continuing period of incapacity;
e. Permanent/Long-term Conditions Requiring Supervision. A period of
incapacity which is permanent or long-term due to a condition for which
treatment may be effective. The employee or family member must be under the
continuing supervision of, but need not be receiving active treatment by, a
health care provider;
f. Multiple Treatments (non-chronic conditions). Any period of incapacity to
receive multiple treatment (including any period of recovery therefrom) by a
health care provider or by a provider of health care services under orders of, or
on referral by, a health care provider, either for restorative surgery after an
accident or other injury, or for a condition that would likely result in a period of
incapacity of more than three (3) full consecutive calendar days in the absence
of medical intervention or treatment.
Section 12.4.3.2 Qualifying Exigency Leave
If you are an eligible employee (as defined above), you are entitled to take up to twelve
(12) weeks of unpaid FMLA leave for any qualifying exigency arising out of the fact that a
covered military member is on active duty or called to active duty status. The leave described in
this paragraph is available during a 12-month rolling period, and may be taken on an intermittent
or reduced leave schedule basis. You will be required to provide a copy of the covered military
member’s active duty orders or other documentation issued by the military that indicates that the
military member is on active duty or is called to active duty status in a foreign country and the
dates of the covered military member’s active duty service. Eligible employees may take all
twelve (12) weeks of his/her FMLA leave entitlement as qualifying exigency leave or the
employee may take a combination of twelve (12) weeks of leave for both qualifying exigency
leave and leave for a serious health condition (as defined above).
With respect to a Qualifying Exigency Leave:
a. A “covered military member” means your spouse, son, daughter, or parent who is on
active duty or called to active duty status in any foreign country in any of the Armed
Forces, including a member of the National Guard or Reserves.
b. A “qualifying exigency” includes the following broad categories: (a) short notice
deployment; (b) military events and related activities; (c) childcare and school activities;
(d) prenatal care; (e) financial and legal arrangements; (f) counseling; (g) rest and
recuperation; (h) post deployment activities, including reintegration activities, for a
period of 90 days following the termination of active duty status; and, (i) additional
categories that are agreed to by the employer and employee within this phrase.
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c. The phrase “son or daughter” is defined as your biological, adopted, or foster child,
stepchild, legal ward, or child for whom you stood in loco parentis, of any age for
qualifying exigency leave, who is on active duty or called to active duty status who is of
any age. (Note: This definition is different from other sections of this FMLA policy). If
the exigency leave is to arrange for childcare or school activities of a military member’s
child, the military member must be the spouse, son, daughter or parent of the employee
requesting the leave.
d. A “parent” means a biological, adoptive, step or foster father or mother, or any other
individual who stood in loco parentis to you when you were a son or daughter but it does
not included “parents in law”.
e. Parental care — eligible employees may take leave to care for a military member's parent
who is incapable of self-care when the care is necessitated by the military member's
covered active duty. Such care may include arranging for alternative care, providing care
on an immediate need basis, admitting or transferring the parent to a care facility, or
attending meetings with staff at a care facility.
f. Rest and Recuperation — eligible employees may take up to fifteen days to spend time
with a military member on Rest and Recuperation leave, limited to the actual leave time
granted to the military member and supported by the Rest and Recuperation leave orders
or other appropriate documentation issued by the military setting for the dates of the
leave.
Section 12.4.3.3 Military Caregiver Leave
If you have been employed by the City for at least twelve (12) months and have worked
at least 1,250 hours during the 12-month period preceding the start of the leave, and you work at
or report to a work site which has fifty (50) or more City employees within a 75-mile radius of
that work site, and you are a spouse, child (of any age for military caregiver leave), parent or
next of kin of a Covered Service member, as defined below, you are entitled to a total of twenty
six (26) workweeks of unpaid leave during a single 12-month period to care for the Covered
Service member (including twelve (12) workweeks for any other FMLA qualifying reason). The
leave described in this paragraph shall only be available during a single 12-month period
beginning as of the date the leave commences and ending 12 months after that date (and any
unused amounts are forfeited).
Military Caregiver Leave may be permitted more than once if necessary to care for a
different Covered Service member (or the same Service member with multiple or subsequent
injuries or illnesses) up to a combined total of twenty six (26) workweeks in a twelve (12) month
period. However, your total available leave time in any single 12-month period generally may
not exceed a combined total of twenty-six (26) workweeks (including FMLA time off taken for
any other reason); except as provided under the FMLA regulations. You will be required to
timely submit the completed paperwork provided to you and available from our Human
Resources Department as a condition of receiving approved Military Caregiver Leave; except as
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provided under the FMLA regulations. NOTE: the 12 month computation period for this type of
leave differs from the other types of FMLA leave.
With respect to Military Caregiver FMLA Leave:
a. A “Covered Service member” means a member of the Armed Forces, including a
member of the National Guard or Reserves, who (i) is undergoing medical treatment,
recuperation, or therapy, (ii) is otherwise in outpatient status, or (iii) is otherwise on the
temporary disability retired list, for a serious injury or illness; or is a covered veteran
(discharged for other than “dishonorable” reasons) who was on active duty at some point
in the five (5) year period prior to the date when the medical treatment, recuperation or
therapy for a serious injury or illness and who was a member of the Armed Forces,
National Guard or Reserves at any time during theperiod of five (5) years preceding the
date on which the veteran undergoes that medical treatment, recuperation, or therapy, and
who was discharged or released under conditions other than dishonorable).
b. “Outpatient status” means the status of a Covered Service member assigned to a military
medical treatment facility as an outpatient or a unit established for the purpose of
providing command and control of members of the Armed Forces receiving medical care
as outpatients.
c. “Next of kin” means the nearest blood relative of that individual (regardless of age) other
than an employee’s spouse, son or daughter. You are required to provide confirmation of
the relationship upon request. The Service member may designate the blood relative who
is considered his/her next of kin; otherwise, the following order generally will apply:
blood relatives granted custody by law, brother/sister, grandparents, aunts/uncles, and
then first cousins.
d. “Serious injury or illness” for a Current Service Member means an injury or illness
incurred by the Service member in the line of duty on active duty in the Armed Forces (or
existed before the beginning of the Service member’s active duty and was aggravated by
service in the line of duty) that (i) may render the Service member medically unfit to
perform the duties of the member’s office, grade, rank or rating, or (ii) in the case of a
veteran Service member, that manifests itself before or after the member became a
veteran.
e. Any request under the Service member Family Leave provision(s) due to a serious injury
or illness of a Current Service member must be supported by certification issued by the
applicable health care provider or the Department of Defense. You are required to submit
this information on the forms provided to you and available from the Human Resources
Manager or on the Invitational Travel Orders or Authorizations provided to you by the
Department of Defense.
Section 12.4.4 GINA Rights
The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers
from requesting or requiring genetic information of an individual or family member of the
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individual, except as specifically allowed by this law. To comply with this law, the City asks that
employees not provide any genetic information when responding to a request for medical
certification regarding their own serious health conditions under this FMLA Policy. "Genetic
information" as defined by GINA, includes an individual's family medical history, the results of
an individual's or family member's genetic tests, the fact that an individual or an individual's
family member sought or received genetic services, and genetic information of a fetus carried by
an individual or an individual's family member or an embryo lawfully held by an individual or
family member receiving assistive reproductive services.
There is an exemption to GINA's limitation on the disclosure of family medical history
when an employee requests a leave of absence under the FMLA due to a family member's
serious health condition. In such situations, all information necessary to make the medical
certification form complete and sufficient under the FMLA should be provided.
Section 12.4.5 Leave is Unpaid
FMLA leave is generally unpaid leave. If an employee requests FMLA time off, any
accrued paid vacation and personal time must first be substituted and used for unpaid FMLA
leave. If an employee requests Employee Medical Leave, any accrued paid vacation, personal
and applicable sick leave must first be substituted and used for any unpaid FMLA leave. The
substitution of paid leave time for unpaid leave time or use of short-term disability does not
extend the 12-week leave period. Employee otherwise unpaid Medical Leave will also run
concurrently with leave taken under the City's disability leave policy and workers' compensation
leave, if taken for an FMLA qualifying serious health condition.
If an employee takes vacation time/sick leave using salary continuation for a condition
that constitutes or progresses into a serious health condition, the City may designate all or some
portion of such leave as under this policy, to the extent that the paid leave meets the necessary
qualifications.
Section 12.4.6 Notice of Leave
If an employee’s need for FMLA leave is foreseeable, the employee must give the City at
least thirty (30) days prior written notice. Failure to provide such notice may be grounds for
delay of leave. Where the need for leave is not foreseeable, the employee is expected to notify
the City as soon as practicable, generally within one to two business days of learning of the
employee’s need for leave. A request must be made in writing on the City's forms (Appendix K),
available in personnel.
You must respond to our questions relative to your leave request so that we can
determine if the leave qualifies for FMLA protection; failure to do so may result in loss or delay
of FMLA protections. If you are seeking leave due to an FMLA-qualifying reason for which the
City has previously granted you FMLA-protected leave, you must specifically reference the
qualifying reason or need for FMLA leave at the time of your request to be away from work. It is
not sufficient to simply “call in sick” without providing additional information which would
provide the City with reasonable cause to believe your absence/time away from work may
qualify as an FMLA qualifying event. In all cases in which you are seeking leave under this
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policy, you shall provide such notice to the City consistent with the City’s established call-in
procedures so long as no unusual circumstances prevent you from doing so. Failure to comply
with the call-in procedures may result in a delay or denial of FMLA protected leave.
You must make an effort to schedule a leave so as not to disrupt business operations.
During the leave, you may be required to report periodically on your status and your intention to
return to work. Any extension of time for your leave of absence must be requested in writing
prior to your scheduled date of return to work, together with written documentation to support
the extension. Your failure to either return to work on the scheduled date of return or to apply in
writing for an extension prior to that date will be considered to be a resignation of employment
effective as of the last date of the approved leave. Employees on leaves for their own serious
health condition must provide fitness-for-duty releases from their health care provider before
they will be permitted to return to work. Your maximum time on a leave of absence, all types
combined, and including all extensions, cannot exceed a total of twelve (12) weeks in a rolling
twelve month period, unless you are a spouse, child, parent, or next of kin on leave to care for a
Covered Service member, in which case your leave can last for up to twenty-six (26) workweeks
in a single twelve (12) month period (unless legally required otherwise).
An Employee shall not be granted a leave of absence for the purpose of seeking or taking
employment elsewhere or operating a private business. Unauthorized work while on a leave of
absence will result in disciplinary action, up to and including discharge.
A leave of absence will not affect the continuity of your employment. Your original date
of employment remains the same for seniority purposes. However, you will not accrue any
benefits during the period you are on a leave.
Section 12.4.7 Medical Certification
If an employee is requesting Employee Medical or Family Medical Leave the employee
and the relevant health care provider must supply appropriate medical certification. The City will
supply all employees with medical certification forms. The medical certification must be
provided within fifteen (15) days after it is requested, or as soon as reasonable under the
circumstances. Failure to provide requested medical certification in a timely manner may result
in denial of leave until it is provided. In its discretion and at its own expense, the City may
require a second medical opinion, and if the first and second opinions differ, a third medical
opinion. The third opinion will be provided by a health care provider approved jointly by the
employee and the City and will be binding. The City may also require recertification periodically
during a leave, and employees will be required to present a fitness-for-duty certificate upon
return to work following an employee medical leave.
Section 12.4.8 Medical and Other Benefits
During an FMLA leave, the City will maintain the employee's health benefits on the same
conditions as if the employee had continued working. If paid leave is substituted for unpaid
FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular
payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the
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City to pay his/her portion of the premium. Group health care coverage will cease if the
employee's premium payment is more than thirty (30) days late, but the employee will be
notified at least fifteen (15) days before coverage lapses. Additionally, if the employee fails to
return from leave, the City will require repayment of any premium that was paid for maintaining
the health coverage for the employee, unless the employee does not return because of a
continuing or recurring serious health condition of either the employee or a covered member, or
because of other circumstances beyond the employee's control.
Employees are not entitled to other benefits or seniority accrual during the FMLA leave.
Any changes in benefit plan provisions and costs may apply to individuals on FMLA
leave the same as if they were actively employed, according to the terms of the applicable plan.
Section 12.4.9 Returning from Leave
Employees who return to work from FMLA within or on the business day following
expiration of the twelve (12) weeks are entitled to return to his or her same position or to an
equivalent position with equal benefits, pay or other terms and conditions of employment. The
City may choose to exempt certain highly compensated ("key") employees from this requirement
and not return them to the same or similar position. Of course, you have no greater right to
reinstatement or to other benefits and conditions of employment than if you had been
continuously employed during the FMLA leave period. In determining whether a position is
“equivalent” we would look at whether the position had substantially similar terms and
conditions of employment and whether the position entails similar duties, skills, efforts,
responsibilities, authority, privileges and status.
If your leave was due to your own serious health condition, you will be required to
provide medical certification that you are fit to resume work. Employees failing to provide the
Return to Work Medical Certification Form will not be permitted to resume work until it is
provided.
Section 12.4.10 Reporting While on Leave
The City may require an employee on FMLA leave to report periodically on the
employee's status and intent to return to work.
Section 12.4.11 Intermittent and Reduced Schedule Leave
FMLA leave because of a serious health condition may be taken intermittently (in
separate blocks of time due to a single covered health condition) or on a reduced work schedule
(reducing the usual number of hours an employee works per work week or workday) if medically
necessary. If FMLA leave is unpaid, the City will reduce the employee’s salary based on the
amount of time actually worked. In addition, while the employee is on intermittent or reduced
schedule FMLA leave, the city may temporarily transfer the employee to an available alternative
position that better accommodates the employee recurring leave and which has equivalent pay
and benefits.
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Section 12.4.12 Policy Administration
This policy is intended to comply with and will be administered in accordance with the
Family and Medical Leave Act, as amended, and any applicable regulations, definitions and law
there under, as well as any state family or medical leave laws granting additional rights that are
applicable to employees employed in Illinois.
Section 12.4.13 Interrelation of Leaves
Any leave taken pursuant to this policy, other City policies, a collective bargaining
agreement, or law which qualifies as leave under the FMLA or any applicable state family or
medical leave act, will be counted against the employee's available leave under the applicable
City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or
applicable state law, to the extent permitted by such applicable law.
For example, the City complies with the Americans with Disabilities Act ("ADA") and
any other law that allows for reasonable accommodations to disabled employees and employees
who are pregnant or have a pregnancy related disability. The City may approve a reasonable
request for an extension of a leave of absence beyond the amount reflected in the FMLA as a
form of a reasonable accommodation in appropriate cases.
Section 12.4.14 Anti-Retaliation Provisions
Be assured that no retaliation will be taken or tolerated against any employee who
exercises his/her rights under our FMLA policy. If you feel that you have been the victim of any
discrimination or retaliation under this Policy, you are encouraged to contact the Human
Resources Manager so that the matter can be promptly investigated and remedied as appropriate
Section 12.4.15 FMLA Forms
Forms to be used in conjunction with requesting to use FMLA time are attached to this
manual
as Appendix D.
Section 12.4.16 Benefits While on Leave
While on FMLA leave, an employee will continue to receive health insurance coverage
on the same basis as if the employee were actively working (and provided employee pays co-
premium amounts). Employees retain the seniority and paid time off benefits that were accrued
prior to the start of the leave (if any are remaining) but the employee will not otherwise accrue
seniority or paid time off benefits while on unpaid FMLA leave. Reinstatement upon completion
of an approved FMLA leave will be handled in accordance with the law.
SECTION 12.5: JURY DUTY LEAVE
An employee whose service on a jury occurs during hours that the employee would have
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been regularly scheduled to work shall receive full pay. Any payment received by the employee
from the court for jury duty shall be given to the City because the employee is receiving full pay
while on jury duty leave. The employee may keep any meal and travel allowances provided by
the Courts for jury duty.
ARTICLE XIII
HEALTH INSURANCE
SECTION 13.1 HEALTH INSURANCE PREMIUMS AND CONTRIBUTIONS
Effective May 1, 2017, the employees hired before May 1, 2015 (tier 1 employees) shall
be required to pay a monthly contribution towards the monthly insurance premium equal to the
following: eight and one-half percent (8.5%) of the premium for single, single plus spouse, or
single plus children under the HMO insurance policy or seven and one-half percent (7.5%) of the
premium for family coverage under the HMO insurance policy or plan offered by the City. Tier
1 employees shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: nine and one-half percent (9.5%) of the premium for single,
single plus spouse, or single plus children under the PPO insurance policy or nine percent (9%)
for family coverage under the PPO insurance policy or plan offered by the City, depending upon
the employee’s coverage election. Such premium contributions shall be deducted from the
employee’s earnings, and are in addition to any co-pays, deductibles or out-of-pocket expenses
to be paid by the employee.
Effective May 1, 2017, the employees hired on or after May 1, 2015 (tier 2 employees)
shall be required to pay a monthly contribution towards the monthly insurance premium equal to
the following: eleven percent (11%) of the premium for single, single plus spouse, single plus
children or family coverage under the HMO insurance policy or plan offered by the City. Tier 2
employees shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: sixteen percent (16%) of the premium for single, single plus
spouse, single plus children or family coverage under the PPO insurance policy or plan offered
by the City, depending upon the employee’s coverage election. Such premium contributions shall
be deducted from the employee’s earnings, and are in addition to any co-pays, deductibles or
out-of-pocket expenses to be paid by the employee.
Effective May 1, 2018 through April 30, 2019, Tier I and Tier II employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the
following: eleven percent (11%) for the premium for single, single plus spouse, single plus
children, or family coverage under HMO insurance policy or plan offered by the City. The
employee shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: sixteen percent (16%) of the premium for single, single plus
spouse, single plus children, or family coverage under the PPO insurance policy or plan offered
by the City, depending on the employee’s coverage election.
Effective May 1, 2019 through April 30, 2020, Tier I and Tier II employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the
following: twelve percent (12%) for the premium for single, single plus spouse, single plus
children, or family coverage under HMO insurance policy or plan offered by the City. The
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employee shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: seventeen percent (17%) of the premium for single, single plus
spouse, single plus children, or family coverage under the PPO insurance policy or plan offered
by the City, depending on the employee’s coverage election.
Additionally, the City agrees that the actual dollar amount of the monthly employee
contribution may not exceed a ten percent (10%) increase from one fiscal year to the next, except
in years May 1, 2018 to April 30, 2019 and May 1, 2018 to April 30, 2020. In the years of May
1, 2018 to April 30, 2019 and May 1, 2019 to April 30, 2020, the actual employee contribution
amount may exceed a 10% increase from one-year-to-the-next as a result of the agreed upon
changes to the employee contribution percentages in this contract. However, in those two years,
the City shall implement a pro-rata ten percent (10%) cap on Employer-observed plan design
increases, to be calculated by assuming the agreed upon higher employee contributions had
existed in the year prior.
This cap on the year-to-year employee contributions is understood to be floating and the
base amount will be reset each year based on the actual cost of health insurance premiums and
HRA plans.
SECTION 13.2: LIFE, DENTAL AND VISION COVERAGE
The City shall continue in effect the current term life ($50,000 for an eligible employee;
$10,000 for spouse; $2,500 for child aged 6 months to 19 years; $1,500 for infant from birth to 6
months), dental and vision coverage’s, subject to the terms and conditions of the applicable
policy or plan provided by the City. Increases in the benefits of these plans for non-bargaining
unit non-supervisory employees shall be offered to the bargaining unit employees on the same
terms and conditions as they are offered to non-bargaining unit non-supervisory employees.
The Employer shall provide the same Disability Insurance that it provides to all other
non-bargaining unit employees. The Employer shall provide, and maintain all other benefits
provided at the levels and cost during the term of this agreement.
SECTION 13.3 OPT OUT INCENTIVE
Employees who are able to enroll in an alternate medical health insurance plan (through a
spouse, for example) are eligible to receive a monthly stipend of $100 for single employees and
$150 for families) from the City for choosing to opt-out of the City’s health insurance plan.
Proof of enrollment in a non-City insurance plan is required to receive compensation. A
registration form is available over in Human Resources.
ARTICLE XIV
EMPLOYEE TRAINING AND EDUCATION
SECTION 14.1: TRAINING
With the understanding that the management has the discretion to decide when training is
necessary and that such decisions are often influenced by budgetary considerations, all
employees, within divisions and specializations, will be given equal opportunities to train in
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order to advance within the City as well as to better serve the public.
SECTION 14.2: COMPENSATION
The Employer agrees to compensate all bargaining unit employees at the appropriate rate
of pay for all training, schools, and courses which the Employer requires an employee to attend.
When an employee is required to use his/her own automobile, mileage reimbursement for sites
farther than ten (10) miles one way shall be paid at the rate set by the Illinois State Training
Board. Employees shall be reimbursed for meals at the maximum rate of $50 per day. Meal
receipts must be turned in to process reimbursements. In the event that an employee needs to
stay overnight at such training/school session, the Employer will pay the cost of lodging in
accordance with the City’s employee manual.
SECTION 14.3: CDL LICENSE
The Employer shall reimburse all bargaining unit employees required to have a
Commercial Driver's License the cost of said license including renewals and any endorsements
the employee is required to obtain and maintain. The employer shall continue the practice of
paying for employee’s physical as required to maintain their CDL.
SECTION 14.4: EDUCATIONAL INCENTIVE
All requests by an employee for the enrollment to a college degree program or college
coursework which must be job related must be submitted by the Department Head to the City
Administrator for approval. The City recognizes four (4) levels of degree programs described as
follows: (i) high school; (ii) 64 credit hours of college course work; (iii) bachelor's degree; and,
(iv) master's degree. Then all courses related to the program shall be eligible for payment subject
to budget approval. This provision shall be subject to change and does not entitle any employee
the exclusive right to receive approval and/or be eligible for payment. Furthermore, the
employee shall provide a grade or transcript to the Department Head upon the completion of
each course. Any revision or change requested by the employee to the approved program must be
submitted to the Department Head for approval prior to the revision or change.
The City shall pay tuition and fees only for college coursework (not travel or wages),
unless otherwise approved by the Mayor and City Council.
The City may pay all expenses of an elective course. An elective course is one that may
benefit the City by added knowledge, but is not directly related to City operations.
The tuition and fees only (no books or materials) of an elective or required course will be
paid through direct billing from the appropriate school, or paid as a reimbursement to the
employee pending the completion of a consent form for repayment and pending receipt of a the
grade transcript. The employee will sign the payroll deduction form prior to the enrollment of the
course stipulating to the following provisions will apply: if a grade of a C-average or better is
attained upon the completion of the course the class will be considered complete and paid for by
the City. If less than a C-average is attained, the employee will be required to pay back 100% of
the tuition and fees to the City through a payroll deduction as stipulated within the payroll
deduction sign off form or direct payment to the City. If an employee voluntarily leaves the City
within two years of completing a course reimbursed under this policy, a percentage amount of
reimbursed expenses must be repaid to the City according to the following schedule:
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0-6 months of completion of course – 100%
7-12 months of completion of course – 75%
13-18 months of completion of course – 50%
19-24 months of completion of course – 25%
Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged
at the University of Illinois as is designated at the time of class approval.
ARTICLE XV
SAFETY
SECTION 15.1: COMPLIANCE WITH LAWS
In order to maintain safe working conditions, the Employer shall comply with all laws
applicable to its operations concerning the safety of employees covered by this Agreement.
SECTION 15.2: UNSAFE CONDITIONS
Employees who reasonably and justifiably believe that their safety and health are in
danger due to an alleged unsafe working condition, equipment or vehicle, shall immediately
inform their supervisor who shall have the responsibility to determine what action, if any, should
be taken, including whether or not the job assignment should be discontinued.
ARTICLE XVI
LABOR-MANAGEMENT MEETINGS
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES
The Union and the Employer mutually agree that in the interest of efficient management
and harmonious employee relations, meetings shall be held between Union and Employer
representatives when appropriate. Such meetings shall be scheduled within one week of either
party submitting an agenda to the other, or at a time mutually agreed upon by the parties, and
shall be limited to:
(A) Discussion of the implementation and general administration of this Agreement;
(B) A sharing of general information of interest to the parties;
(C) The identification of possible health and safety concerns.
A Union representative and/or Union Stewards may attend these meetings. The
Employer may assign appropriate management personnel to attend.
SECTION 16.2: PURPOSE
It is expressly understood and agreed that such meetings shall be exclusive of the
grievance procedure. Such meeting shall be chaired by the Employer representative and there
shall be no loss of wages for attendance by Union Stewards and/or affected bargaining unit
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employees. Grievances and arbitrations shall not be discussed at such meetings.
ARTICLE XVII
SUBCONTRACTING
SECTION 17.1: NO SUBCONTRACTING
There shall be no subcontracting of bargaining unit work that results in a reduction of
hours worked by bargaining unit employees. The employer may subcontract specialty and
emergency work in circumstances where bargaining unit members lack the necessary equipment
or skills to perform the work.
SECTION 17.2: BARGAINING UNIT WORK
Subject to the limitations set forth in Sections 4.1 and 4.6 work historically performed by
bargaining unit members shall continue to be performed by bargaining unit members and shall
not be performed by non-bargaining unit members, including, but not limited to, management or
volunteers. To the extent work has historically been performed by bargaining unit and non-
bargaining unit members, the work may continue to be worked by both in the same manner.
ARTICLE XVIII
UNIFORMS AND EQUIPMENT
SECTION 18.1: UNIFORMS
The Employer shall maintain the practice of providing t-shirts, long-sleeved shirts,
concrete boots (5 buckle and 2 buckle), personal protective equipment and rain gear. Upon
execution of this Agreement, the City will provide each bargaining unit member with $700 in a
vendor account for purposes of purchasing uniforms, winter gear and boots. New hires shall also
receive $700 in a vendor account for purchase of uniforms, winter gear and boots. On May 1st
of each year, the City will provide each bargaining unit employee with $500 in a vendor account
for purposes of purchasing uniforms, winter gear and boots. In the event an employee is not able
to purchase the necessary items from the approved vendor, the City will make arrangements to
allow the employee to purchase the necessary item using a City credit card. If the employee
voluntarily resigns their employment with the City within 1 month of purchasing any new
wearing apparel, the employee will be responsible for the cost of said apparel or to return the
apparel to the employer.
SECTION 18.2: PROTECTIVE CLOTHING
The Employer shall provide all necessary items of protective clothing and safety gear.
SECTION 18.3: PRESCRIPTION SAFETY GLASSES
Bargaining unit employees who are subject to assignments or situations necessitating
protective eye glasses shall be reimbursed for purchasing prescription safety glasses as follows:
(A) Reimbursement may be made once every three years;
(B) The Employer shall reimburse fifty percent (50%) of the cost for one (1) pair of
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prescription safety glasses.
(C) The Employer further agrees to replace glasses should an employee's original pair
become damaged/broken on the job.
(D) If the employee voluntarily resigns their employment with the City within 1
month of purchasing new safety glasses, the employee will be responsible for the
cost of those safety glasses or to return the safety glasses to the employer.
ARTICLE XIX
PERSONNEL RECORDS
SECTION 19.1: PERSONNEL RECORDS
The personnel record is available during regular business hours for an employee and/or
his/her designee to review. Employees should contact the Human Resources Manager to arrange
a time to review their personnel record.
SECTION 19.2: RIGHT OF INSPECTION AND COPIES
An employee will be granted the right to inspect his/her personnel and/or medical records
during working time no more than two times per year. An employee may obtain a copy of
his/her record upon request to the Human Resources Manager. Copies shall be provided, at no
charge to the employee, within two (2) business days.
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS
All performance based warnings shall automatically be removed from an employee's file
after twelve (12) months from occurrence.
ARTICLE XXI
NO STRIKE / NO LOCKOUT
SECTION 21.1: NO STRIKE
During the term of this Agreement, neither the Union nor any officers, agents or
employees will engage in, induce, call, authorize, support, promote, condone or participate in
any strike, work stoppage, intentional withholding of services, illegal picketing, slow-down, sit-
in, or other unlawful acts or actions having the effect of exhibiting an unlawful refusal to work at
any time for any reason.
SECTION 21.2: NO LOCKOUT
During the term of this Agreement, the Employer shall not lockout any bargaining unit
employees.
SECTION 21.3: LEGITIMATE PICKET LINE
It shall not be a violation of this Agreement and it shall not be cause for discharge or
disciplinary action in the event an employee refuses to enter upon any property involved in a
legitimate labor dispute or refuses to go through or work behind any picket line, including the
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picket line of the Union party to this Agreement and including picket lines at the Employer's
place or places of business. Furthermore, an employee may refuse to cross any picket line when
he fears that bodily harm may be done to him.
ARTICLE XXII
BARGAINING RIGHTS
SECTION 22.1: UNION RIGHTS
The Union and all bargaining unit members shall maintain all rights protected under law.
This shall include the right to bargain collectively with regard to Employer policy matters
directly affecting wages, hours and terms and conditions of employment.
SECTION 22.2: MANAGEMENT RIGHTS
Subject to the express provisions of the agreement, the Employer retains all its traditional
rights through its City Administrator and his/her agents and designees to manage and direct the
affairs of the Employer in all of their various aspects and to manage and direct employees,
including the following: to determine the mission of the Employer and its various departments;
to determine the number and location of facilities and offices as well as the staffing and
equipment for such offices and facilities; to determine whether and to what extent it will
contract or subcontract for the provision of any services and upon what terms and conditions
such contracts will be entered into; to plan, direct, control and determine all the operations and
services of the Employer and its various departments; to supervise and direct the working
forces; to hire, assign, transfer and promote employees; to establish the qualifications of
employment, and to determine the number of employees; to schedule and assign work; to
establish and or modify performance standards and objectives from time to time; to assign
overtime; to determine the methods, means, organization and number of personnel by which
such operations and services shall be provided or subcontracted; to reasonably make, alter and
enforce various rules, regulations, safety rules, orders procedures and policies; to evaluate
employees; to discipline, suspend, demote and discharge employees for just cause (including
probationary employees without just cause); to alter, change, modify, substitute or eliminate
existing methods, equipment, uniforms or facilities; to layoff employees when necessary when
determined by the Employer; to reasonably establish dress and appearance standards; to
determine and establish, change, combine or abolish positions and job classifications pursuant
to this Agreement; and to determine the duties, responsibilities, and work assignments of any
position or job classification; provided, that the exercise of such management rights listed above
by the Employer shall not conflict with the express provisions of this Agreement. The Employer
expressly reserves the right under this agreement to exercise all management rights set forth in
Section 4 of the Illinois Public Labor Relations Act. In addition, the Employer may establish all
requirements, rules, policies and procedures and orientation for newly hired employees during
their probationary period, so long as such requirements, rules, policies and procedures and
orientation do not conflict with the express provisions of this Agreement.
ARTICLE XXIII
WAGES
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Base wage rates for positions covered by the Agreement are set forth in Appendix A.
Effective May 1, 2017, base wage rates are determined by the employee slot-in set forth
in Appendix B. After the initial slot-in, each employee shall receive a step increase on his
anniversary date. All wage increases are retroactive on all hours paid from May 1, 2017 through
the date of execution of this Agreement.
Effective May 1, 2018, each employee shall receive a 2% increase as set forth in
Appendix A, followed by a step increase on his anniversary date.
Effective May 1, 2019, each employee shall receive a 2.5% increase as set forth in
Appendix A, followed by a step increase on his anniversary date.
A longevity stipend will be made to all full-time employees based on the following
schedule. This stipend is added to the employee’s annual salary.
After 6 years, but less than 9 years $ 750
After 9 years, but less than 14 years $1000
After 14 years, but less than 20 years $1250
After 20 years, but less than 25 years $1500
After 25 years $2000
Any questions the Employer has regarding an employee’s time sheet shall be brought to
the employee’s attention before the Employer issues the paycheck.
ARTICLE XXIV
DRUG AND ALCOHOL POLICY
All bargaining unit employees required to have a Commercial Driver’s License are
subject to drug and alcohol testing under the Department of Transportation Federal Regulations
49 CFR Part 40 Section 382 as set forth in Appendix C, attached hereto and made a part hereof.
Said regulations are subject to change from time to time.
ARTICLE XXV
FILLING OF VACANCIES/PROMOTIONS
SECTION 25.1: POSTING
Whenever the Employer determines there is a vacancy in an existing job classification or
that a new position within the bargaining unit job has been created, a notice of such vacancy
shall be posted on all bulletin boards for ten (10) working days. During this period, employees
who wish to apply for such vacancy, including employees on layoff, may do so.
SECTION 25.2: PROMOTIONS
Nothing in this CBA shall interfere with or limit the Employer’s ability to promote an
employee to a higher classification. In the event an employee in the Maintenance Worker I
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classification has not been promoted after Step 11, he shall automatically move to the
Maintenance Worker 2 classification upon completion of Step 11 unless Employer notifies them
in advance of the performance or qualification reasons why they will not be promoted. In the
event the Employer notifies the employee of their non-promotion from MWI to MWII, the
Employer and Union shall meet in order to establish a performance improvement plan for said
employee, should said employee so desire. For Employees promoted from MWI to MWII under
this section, the employee shall be compensated as a Maintenance Worker 2 in the step closest
to, but higher than, his previous Maintenance Worker 1 step. Promotions from Maintenance
Worker 1 to Maintenance Worker 2 to Operator shall be discussed in Labor-Management
conferences, where the parties shall discuss procedures and standards for promotions.
ARTICLE XXVI
SECONDARY EMPLOYMENT
Employees primary employment responsibilities are to the City. Secondary
employment will not be considered an excuse for poor job performance, absenteeism, tardiness,
leaving early, refusal to travel, or refusal to work emergency callbacks, overtime, or different
hours. Employees may hold secondary employment, including self-employment, provided such
employment does not: 1) interfere with the performance of City duties; 2) present a potential
conflict of interest; 3) result in outside work being performed during an employee’s work shift;
4) involve the use of city equipment or supplies. Employees shall be permitted to engage in
secondary employment only with the prior written approval of their Department Head. If
granted permission for secondary employment an employee’s Department Head may revoke the
permission where it appears to the Department Head that such activity conflicts with the
standards set forth above. Employees who engage in secondary employment shall notify their
Department Head of the addresses and phone numbers where they can be contacted, if necessary,
for their normal work schedule, of the name of their supervisor (if applicable), and of the type of
work they are (or will be) performing. If secondary work activity does cause or contribute to
job-related problems, the City may rescind its approval of such employment and, if necessary,
normal disciplinary procedures will be followed to deal with the specific problems.
ARTICLE XXVI
SAVINGS CLAUSE
If any provision of this Agreement or the application of any such provision should be
rendered or declared invalid by any court action, or by reason of any existing or subsequently
enacted legislation, the remaining parts or portions of this Agreement shall remain in full force
and effect and the subject matter of such invalid provision shall be open to immediate re-
negotiation.
ARTICLE XXVII
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT
CLAUSE
SECTION 27.1 MAINTENANCE OF ECONOMIC BENEFITS CLAUSE
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All direct and substantial economic benefits which are not set forth in this Agreement and
are currently in effect for bargaining unit members shall continue and remain in effect until such
time as the City shall notify the Union of its intention to eliminate or change them. Upon such
notification, and if requested by the Union, the City shall meet and negotiate such change before
it is finally implemented by the City. If the Union becomes aware of such a change and has not
received notification from the City, the Union must notify the City within fourteen (14) days of
the date the Union became aware or should have reasonably become aware of such change and
request negotiations or such inaction shall act as a waiver of the right to such negotiations by the
Union. If no agreement is reached within thirty (30) calendar days after discussions begin, the
Union shall have the right to defer the dispute over the change to arbitration as set forth in
Section 14 of the Illinois Public Labor Relations Act.
SECTION 27.2 COMPLETE AGREEMENT CLAUSE
The parties agree that during the course of negotiations for this agreement they each had
a full opportunity to raise and collectively bargain over all appropriate subjects of bargaining.
For the duration of this Agreement, the parties hereto waive further collective bargaining,
except as provided within this agreement, on all appropriate subjects of bargaining whether or
not discussed during negotiations mentioned herein; provided however, such waiver shall not
prevent the parties from reaching mutual understandings as to the application or interpretation of
any provisions of this Agreement.
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APPENDIX A
WAGE RATES
Maintenance Worker 1
5/1/2017 5/1/2018 5/1/2019
% variable 2.00%2.50%
Step 1 $ 41,500 $ 42,330 $ 43,388
Step 2 $ 42,953 $ 43,812 $ 44,907
Step 3 $ 44,456 $ 45,345 $ 46,479
Step 4 $ 46,012 $ 46,932 $ 48,105
Step 5 $ 47,622 $ 48,575 $ 49,789
Step 6 $ 49,289 $ 50,275 $ 51,532
Step 7 $ 51,014 $ 52,034 $ 53,335
Step 8 $ 52,800 $ 53,856 $ 55,202
Step 9 $ 54,648 $ 55,741 $ 57,134
Step 10 $ 56,560 $ 57,691 $ 59,134
Step 11 $ 58,540 $ 59,711 $ 61,203
Maintenance Worker 2
5/1/2017 5/1/2018 5/1/2019
% variable 2.00%2.50%
Step 1 $ 45,500 $ 46,410 $ 47,570
Step 2 $ 47,093 $ 48,034 $ 49,235
Step 3 $ 48,741 $ 49,716 $ 50,958
Step 4 $ 50,447 $ 51,456 $ 52,742
Step 5 $ 52,212 $ 53,257 $ 54,588
Step 6 $ 54,040 $ 55,121 $ 56,499
Step 7 $ 55,931 $ 57,050 $ 58,476
Step 8 $ 57,889 $ 59,046 $ 60,523
Step 9 $ 59,915 $ 61,113 $ 62,641
Step 10 $ 62,012 $ 63,252 $ 64,833
Step 11 $ 64,182 $ 65,466 $ 67,103
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Operator
5/1/2017 5/1/2018 5/1/2019
% variable 2.00%2.50%
Step 1 $ 50,000 $ 51,000 $ 52,275
Step 2 $ 51,750 $ 52,785 $ 54,105
Step 3 $ 53,561 $ 54,632 $ 55,997
Step 4 $ 55,436 $ 56,545 $ 57,959
Step 5 $ 57,376 $ 58,524 $ 59,987
Step 6 $ 59,384 $ 60,572 $ 62,086
Step 7 $ 61,463 $ 62,692 $ 64,259
Step 8 $ 63,614 $ 64,886 $ 66,508
Step 9 $ 65,840 $ 67,157 $ 68,835
Step 10 $ 68,145 $ 69,508 $ 71,246
Step 11 $ 70,530 $ 71,941 $ 73,740
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APPENDIX B
EMPLOYEE SLOT-IN
BAUER, JONATHAN MW 2 (Step 1)
BEHRENS, BRETT A Operator (Step 7)
BROWN, DAVID MW 2 (Step 1)
COLLINS, JR, ALBERT Operator (Step 3)
HENNE, DURKIN A Operator (Step 6)
HERNANDEZ, ADAM MW 2 (Step 1)
HORNER, RYAN Operator (Step 2)
KLEEFISCH, GLENN MW 1 (Step 1)
LAWRENTZ, KEVIN MW 2 (Step 3)
SCODRO, PETER MW 2 (Step 3)
SCOTT, WILLIAM B MW 2 (Step 2)
SENG, MATT MW 2 (Step 9)
SMITH, DOUGLAS MW 1 (Step 1)
SOELKE, THOMAS Operator (Step 1)
WEBER, JR, ROBERT R MW 2 (Step 4)
40
APPENDIX C
DRUG AND ALCOHOL POLICY
I. PROHIBITIONS
A. Prohibited Alcohol-Related Conduct
An employee shall not engage in any form of the alcohol-related conduct listed
below:
1. Using or being under the influence of alcohol on the job, while on duty or
while operating a commercial motor vehicle.
2. Being in possession of alcohol while on duty or operating a commercial
motor vehicle.
3. Having a prohibited breath alcohol concentration while on duty.
4. Having used alcohol during the four (4) hours before reporting for duty
and/or at any time while on duty.
5. Using alcohol within eight (8) hours following an accident requiring a
breath-alcohol test, or until after completion of required testing.
6. Refusing to promptly submit to a required alcohol test.
B. Prohibited Drug-Related Conduct
An employee shall not engage in any of the following activities:
1. Using any of the following controlled substances, including use or misuse
of a substance prescribed to the employee for medicinal purposes under a
doctor's care, unless a physician has advised the employee that it will not
interfere with the employee's ability to perform his essential job functions
safely (with or without a reasonable accommodation if medically
necessary):
a. Marijuana (THC metabolite)
b. Cocaine
c. Opiates (morphine and codeine)
d. Phencyclidine (PCP)
e. Amphetamines
f. Methamphetamines
g. MDMA Ecstasy
h. 6-Acetylmorphine-Heroin
41
2. Being in possession of any unauthorized controlled substance.
3. Reporting for duty or being on duty while impaired from any prescribed
therapeutic drug or controlled substance usage.
4. Refusing to submit to a required controlled substances test.
C. Reporting Requirements for Prescribed Controlled Substances
1. Any employee who takes prescribed medication and whose duties include
operating a commercial motor vehicle for the Employer must inquire of
and provide written documentation to his supervisor (upon request) from
his/her treating physician to indicate whether the controlled substance
would adversely affect or interfere with his/her ability to operate a
commercial motor vehicle.
2. If the medication in use will or could reasonably be expected to adversely
affect or limit the employee's ability to safely perform his job functions,
the parties agree to engage in an interactive discussion to determine if a
reasonable accommodation can be provided to remove the safety risk
involved so that the employee may continue to work. If no reasonable
accommodation is immediately identified and available, the employee
may not report to work or may not remain on duty. Employees eligible for
sick leave may take such period of absence as paid sick leave.
II. CATEGORIES OF TESTING
A. Post-Accident Testing
1. Conducted when a bargaining unit employee was involved in an accident
in any vehicle used or operated for work purposes, and:
a. The accident involved the loss of life; or
b. The employee was issued a citation for a moving traffic
violation arising from an accident that included:
(1) Injury requiring medical attention away
from the scene; or
(2) One or more vehicles incur disabling
damage so that it cannot be driven from the
scene.
c. The driver must remain available for testing until
42
the specified timeframes have passed as referenced
below.
2. Post-Accident Alcohol Testing
a. Whenever possible, post-accident alcohol testing shall be
conducted within two (2) hours of the accident and must be
completed within 8 hours.
b. If testing is not administered within two (2) hours of the accident,
the Employer must prepare and maintain a record stating the
reason the test was not promptly administered.
c. If testing is not administered within eight (8) hours of the accident,
the Employer shall cease attempts to administer an alcohol test and
document the reasons for same.
d. An employee required to be tested under this section is prohibited
from consuming any alcohol for at least eight (8) hours following
the accident or until after the breath alcohol test.
3. Post-Accident Drug Testing
a. Post-accident drug testing must be conducted within thirty-two
(32) hours after the accident. If testing is not administered within
thirty-two (32) hours of the accident, the Employer shall cease
attempts to administer a drug test.
b. If testing is not administered within thirty-two (32) hours of the
accident, the Employer must prepare and maintain a record stating
the reason the test was not promptly administered.
B. Random Testing
Conducted throughout the year on a random, unannounced basis according to the
legal requirements that apply including the following guidelines:
1. Restricted Period
a. Bargaining unit employees required to have a Commercial Driver's
License (CDL) are subject to unannounced random drug testing
during all periods on duty, and are subject to unannounced random
alcohol testing while the driver is performing safety-sensitive
functions, just before the driver is to perform safety-sensitive
functions, or just after the employee has ceased performing such
functions.
43
b. The Employer will not require employees to come in for a call-out
assignment for the sole purpose of random testing, unless required
by law.
2. Frequency
a. The Employer shall conduct random drug testing on at least fifty
percent (50%) of the average number of bargaining unit employees
required to have a CDL as of January 1 prior to the date of the
requested test. The minimum annual percentage rate in succeeding
years shall be determined by the rate set by the FHWA
Administrator, as published in the Federal Register (pursuant to 49
CFR Part 382 (Sec. 382.305)).
b. The Employer shall conduct random alcohol testing on at least ten
percent (10%) of the average number of bargaining unit employees
at the start of each calendar year. The minimum annual
percentage rate in succeeding years shall be determined by the rate
set by the FHWA Administrator, as published in the Federal
Register (pursuant to 49 CFR Part 382 (Sec. 382.305)).
3. Selection
a. The procedure used to determine which employees are subject to
random drug or alcohol testing in a given year shall ensure that
each bargaining unit employee who is required to have a CDL has
a relatively equal chance of being selected.
b. Should disputes arise regarding the random selection process, the
Human Resources Officer or other person responsible for
administering the drug and alcohol policy for the Employer shall
meet with a representative of Local 150 (not a bargaining unit
member) and explain the methodology used.
C. Reasonable Suspicion Testing
Conducted when a trained supervisor observes behavior or appearance that is
characteristic of an individual who is currently under the influence of or impaired by
alcohol, impaired by drugs, or a combination of alcohol and drugs, according to the
following guidelines:
1. A supervisor's determination that reasonable suspicion exists shall be
based on specific, contemporaneous, articulable observations concerning
factors such as: the appearance, behavior, speech or body odors of the
employee;
44
2. The Department Head or a second trained department supervisor (if
someone is reasonably available) must confirm the reasonable suspicion
determination;
3. The employee is entitled to Union representation before being questioned
in connection with a reasonable suspicion determination, if so requested
but this will not delay the employee’s obligation to submit to a test when
requested.
4. The supervisor(s) must complete and submit a Reasonable Cause
Observation Form for any drug tests within twenty-four (24) hours of the
time the employee submitted to the test.
5. A "trained supervisor" is one who has received at least two (2) hours of
training in the signs of alcohol and drug use, including at least sixty (60)
minutes of training on drug use and at least sixty (60) minutes of training
on alcohol use.
D. Return to Duty Testing
1. After engaging in prohibited alcohol conduct, an employee may not return
to duty requiring the performance of a safety sensitive function until s/he
takes a return to duty breath alcohol test with a result indicating an alcohol
concentration of less than 0.02.
2. After engaging in prohibited controlled substances conduct, an employee
may not return to duty requiring the performance of a safety sensitive
function until s/he takes a return to duty urine drug test with a verified
negative result for controlled substances use.
E. Follow-Up Testing
1. Upon returning, the employee is subject to at least six (6) unannounced
follow-up tests during the first twelve (12) months after s/he returns to
duty requiring a CDL.
2. If a Substance Abuse Professional selected by the Employer (defined
below) determines that follow-up testing is no longer necessary, it may be
terminated after the first six (6) follow-up tests.
3. Substance Abuse Professional
The Substance Abuse Professional shall be a licensed physician (medical
doctor or doctor of osteopathy), or a licensed or certified psychologist, social
worker, employee assistance professional, or addiction counselor with knowledge
45
of and clinical experience in the diagnosis and treatment of alcohol and controlled
substances-related disorders.
III. TESTING PROCEDURES
A. Drug Testing Procedures
The collector/collection process, drugs tested, including testing levels and DHHS
laboratory analysis, and the Medical Review Officer process will conform in a manner
promulgated under Department of Transportation Rule 49 CFR Part 40, including
revisions thereto, in all aspects.
1. Collection Site/Collector
The Certified Collector must follow the procedures as outline in 49CFR
Part 40, including revisions thereto. These procedures are very specific and include, but
are not limited to, the following:
a. Once a drug test is announced, an employee shall go directly to the
collection site.
b. Upon arrival, the employee shall verify his identity.
c. Before testing, an employee shall be shown a sealed container,
which shall be unwrapped in front of him/her.
d. An employee shall be afforded a private area to provide a urine
specimen. This area shall be equipped with a toilet, and shall be
secured to prevent adulteration or dilution of the specimen.
e. Once an employee has provided a urine sample in the collection
container, s/he shall hand it to the collection person. The
collection person, in the presence of the employee, shall then pour
the urine into two (2) specimen bottles. At least thirty (30)
milliliters must be poured into the primary specimen bottle, and
fifteen (15) milliliters into the split specimen bottle.
f. If an employee of the testing facility believes that an employee is
attempting to obstruct the collection process or has submitted an
altered, adulterated or substitute specimen, a second specimen will
be collected under direct observation. Both specimens will be sent
to the laboratory for analysis and the testing facility will notify the
designated employer representative.
2. Medical Review Officer (MRO)
46
The Medical Review Officer is a licensed physician that has been certified
as an MRO by the Department of Health and Human Services. The MRO is
responsible for receiving and reviewing laboratory results generated by an
employer’s drug testing program. The MRO will conduct a final review of all
positive test results to assess a possible alternative medical explanation for the
results. (For an in-depth explanation of the Medical Review Officer and the
Verification Process, please refer to Department of Transportation 49 CFR
Subpart G Part 20.121.)
3. Laboratory Analysis
a. Analysis of the urine specimen shall be performed at a laboratory
certified and monitored by the Department of Health and Human
Services (DHHS).
b. When directed in writing by the MRO that an employee has
requested analysis of the split specimen, the laboratory shall
forward the split specimen to another DHHS-certified laboratory
for testing.
4. Primary Specimen Test Results
a. Negative Test Results
Once the MRO has reviewed the laboratory results and determines
the primary specimen to be negative, the negative result will be promptly
reported to the designated employer representative.
b. Positive Test Results
1) Drug test results reported positive by the laboratory shall
not be deemed positive or disseminated to the Employer
until they are reviewed by the MRO.
2) If the result of the test of the primary specimen is positive,
the MRO shall contact the employee and give the employee
an opportunity to establish an alternative medical
explanation for the positive test result (if one exists).
a) If the MRO determines that the positive result was
caused by the legitimate medical use of the
prohibited drug, or that the positive result was
otherwise in error, the MRO shall report the drug
test result as negative.
b) If the MRO determines that there is no alternative
47
medical or other explanation for the positive test
result, the MRO shall inform the employee that s/he
has seventy-two (72) hours in which to request a
confirmation test of the split specimen, and inform
the Employer that the driver should be removed
from service.
3) The employee shall remain out of service pending the result
of the split sample analysis.
5. Confirmation/Split Specimen Test
a. If, within seventy-two (72) hours of notification of the positive
result by the MRO, the employee requests that the split specimen
test be conducted, the MRO shall make written notice to the
primary specimen laboratory to forward the split sample to a
second laboratory.
b. If the employee has not contacted the MRO within seventy-two
(72) hours, the employee may present to the MRO information
documenting that serious illness, injury, inability to contact the
MRO, lack of actual notice of the positive test result, or other
unavoidable circumstances prevented the employee from timely
contacting the MRO. If the MRO concludes that there is a
legitimate explanation for the employee's failure to contact the
MRO within seventy-two (72) hours, the MRO shall direct that
analysis of the split specimen be performed and the MRO will
notify the Employer of the basis of this conclusion.
c. Waived or Positive Confirmation Test
1) If the employee waives his/her right to a confirmation/split
specimen test, or if the confirmation/split specimen test is
positive, the MRO shall report a verified positive test to the
Employer.
2) Upon receiving the results of the positive test, the
Employer shall promptly notify the employee and provide
the employee the opportunity to request full information
concerning the test results.
6. Inability to Provide Adequate Sample
a. Employees who are unable to provide a urine sample of forty-five
48
milliliters shall be offered 40 oz. of water and allowed up to 3
hours before being required to provide another urine specimen.
The employee may not leave the collection facility. The above
“shy bladder” procedures conform with DOT regulations 49 CFR
Part 40.
b. If the employee is still unable to provide an adequate sample,
testing shall be discontinued and the MRO shall refer the employee
for a medical evaluation to develop pertinent information
concerning whether the individual's inability to provide a specimen
is genuine.
1) The employee shall be placed out of service until this
determination is made.
2) If there is no verification that inability to provide an
adequate sample was genuine, the employee will be
deemed to have refused to test.
B. Alcohol Testing Procedures
1. Screening Test
a. All breath alcohol testing shall be conducted through use of an
Evidential Breath Testing (EBT) device, in accordance with FHA
rules and requirements promulgated under the Department of
Transportation 49 CFR Part 40.51.
b. Only a certified Breath Alcohol Technician (BAT), trained in
accordance with the requirements promulgated under the
Department of Transportation 49 CFR Part 40.51, shall conduct
testing with an EBT. Supervisors of bargaining unit employees
shall not serve as BATs under any circumstances.
c. Testing Site
1) Testing locations shall ensure visual and aural privacy to
employees, sufficient to prevent unauthorized persons from
seeing or hearing test results.
2) Before testing begins, the BAT shall explain the testing
procedure to the employee and answer any questions s/he
may have.
3) An individually-sealed mouthpiece shall be opened in view
of the employee. The mouthpiece shall then be attached to
49
the EBT.
4) Once testing is complete, the BAT shall show the results to
the employee.
d. Screening Test
1) If the result of the screening test is less than 0.02 percent
alcohol concentration, the result is negative and no further
testing shall be done.
2) If the result of the screening test is an alcohol concentration
of 0.02 percent or greater, a confirmation test shall be
performed.
2. Confirmation Test
a. When required, the confirmation test shall be performed not less
than fifteen (15) minutes nor greater than twenty (20) minutes after
completion of the screening test.
b. Employees with a breath alcohol concentration between 0.02 and
0.04 may not perform or continue to perform safety-sensitive
functions until the start of the employee's next regularly scheduled
duty period, not less than twenty-four (24) hours following
administration of the test.
c. If the result of the confirmation test is 0.04 percent alcohol
concentration or greater, the result is positive.
3. Inability to Provide an Adequate Amount of Breath
a. If an employee is unable to provide an adequate amount of breath,
the Employer may direct the employee to see a licensed physician.
b. The employee may not perform safety sensitive functions until s/he
is evaluated, provided the evaluation takes place within two (2)
hours.
c. The physician shall examine the employee to determine whether
the employee's inability could have been caused by a medical
condition and/or whether a reasonable accommodation is available
to assist the employee in the process.
d. If the physician determines, in his or her reasonable medical
judgment, that a medical condition has, or with a high degree of
50
probability, could have, precluded the employee from providing an
adequate amount of breath, the employee shall not be deemed to
have refused to take the test.
e. If the physician is unable to make this determination, the employee
shall be deemed to have refused to take the test.
f. The Employer shall pay any medical fees assessed for the
examination.
IV. CONSEQUENCES OF POSITIVE TEST RESULTS
A. Confirmed Breath Alcohol Test Result Between 0.02 and 0.04
An employee with a breath alcohol concentration result between 0.02 and 0.04
shall be removed from duty without pay for twenty-four (24) hours or a retest below 0.02.
B. Confirmed Breath Alcohol Test Result of 0.04 or More or Other Prohibited
Alcohol Conduct
1. An employee with a breath alcohol concentration result of 0.04 or more, or
who has otherwise violated the alcohol conduct rules set forth above, shall
be immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions
until s/he:
a. Is evaluated by a Substance Abuse Professional (SAP); and
b. Complies with and completes any treatment program
recommended by the SAP; and
c. Completes the return to duty testing requirements set forth above
with a breath alcohol content of less than 0.02.
C. Confirmed Positive Urine Drug Test
1. An employee who tests positive for any of the prohibited controlled
substances, or who has otherwise violated the substance abuse rules set
forth above, shall be immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions
until s/he:
a. Is evaluated by a Substance Abuse Professional (SAP); and
51
b. Complies with and completes any treatment program
recommended by the SAP; and
c. Completes the return to duty testing requirements set forth above
with a negative result.
D. Discipline
Any discipline imposed upon employees shall be subject to the Disciplinary and
Grievance Procedure provisions of the Collective Bargaining Agreement.
E. Refusal to Test
Any employee who refuses (or unreasonably delays) to undergo required testing,
as set forth in this policy, shall be considered as having tested positive and shall be
immediately removed from duty. However, if it is subsequently determined that the
order to submit to testing was in violation of this policy, the employee will be made
whole for any economic loss incurred during his/her time off as determined by the
Employer or as set forth in an award by a neutral arbitrator (when applicable).
V. CONFIDENTIALITY OF RECORDS
All drug and alcohol test results and records shall be maintained under strict
confidentiality. Supervision shall not be entitled to copies of test results although
supervision may be informed on a need to know basis of the results of such tests.
A. Employee Entitled to Information
Upon written request, the employee shall be promptly furnished with copies of
any and all records pertaining to his/her use of alcohol and/or drugs, including any
records pertaining to conducted tests. The employee's access to the records shall not be
contingent upon payment for the records.
B. Conditions Under Which the Employer Must Release Records
1. To the employee, upon written request.
2. When requested by federal or state agencies with jurisdiction, when
license or certification actions may be required and/or when otherwise
required by law for similar purposes.
3. To a subsequent employer pursuant to written consent of the former
employee.
4. To the decision maker in a grievance, arbitration, litigation, or
52
administrative proceeding arising from a positive test result or employee
initiated action.
VI. EMPLOYEE ASSISTANCE PROGRAM
A. Voluntary Referral
1. Before Testing
a. Any bargaining unit employee who voluntarily refers himself or
herself to the City's Employee Assistance Program (EAP) before
being ordered to submit to a random, reasonable suspicion, post-
accident or return to duty drug or alcohol test shall not be subject
to discipline for that decision.
b. Any bargaining unit employee who has voluntarily referred
himself or herself to the EAP shall be subject to the same testing
procedures as an employee who has tested positive for drug or
alcohol use.
c. The employee shall be returned to regular work duties only on the
recommendation of the EAP counselor and successful completion
of a return to duty medical exam.
2. At Time of Testing
If a bargaining unit employee voluntarily refers himself or herself to the
EAP upon being ordered to submit to a drug or alcohol test, the Employer shall
consider such voluntary referral in mitigation of any discipline. However, an after
the fact request for assistance will not limit the Employer’s right to impose
appropriate disciplinary action for a policy violation.
B. Confidentiality of Referral
All EAP referrals shall be kept strictly confidential with access to the information
only on a need to know basis.
C. Rehabilitative Leave of Absence
1. Accrued Leaves of Absence
An employee may use any accrued leave (e.g. sick, vacation, personal,
etc.) for the purpose of rehabilitation of a drug and/or alcohol problem.
2. Extended Leave of Absence
53
Upon an employee's request, the Employer shall, to the extent necessary
for treatment and rehabilitation, and subject to the General Leave provisions of
the Collective Bargaining Agreement, grant the employee an unpaid leave of
absence for the period necessary to complete primary treatment of the employee's
drug and/or alcohol problem. Eligible employees are also encouraged to seek
time off under the City’s Family and Medical Leave Act policy (“FMLA”) and/or
other forms of reasonable accommodation for this purpose when medically
necessary.
This Policy will be construed in accordance with the Compassionate Use of
Medical Cannabis Pilot Program Act and the then applicable DOT regulations
that apply for covered employees.
54
APPENDIX D – FMLA FORMS
APPENDIX E - SNOW PLAN
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
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Community Development
Police
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Parks and Recreation
Agenda Item Number
Mayor’s Report #2
Tracking Number
CC 2018-01
Revising Section 2.3 Anti-Harassment Policy to the Employee Manual
City Council – January 9, 2018
Majority
Approval
Discussion of the revisions to Section 2.3 to comply with P.A. 100-0554, revising
the Policy Against Harassment in the City of Yorkville Employee Manual.
Erin Willrett Administration
Name Department
Summary
Revising Section 2.3 Anti-Harassment Policy to the Employee Manual.
Background
Section 2.3 is currently known as the Anti-Harassment Policy. The red-lined version is attached
for your reference. In November 16, 2017, the Governor signed into law P.A. 100-0554, which amends
the State Officials and Employees Ethics Act, including 5 ILCS 430/70-5, which pertains to government
entities. The new law requires local government to take formal action to adopt sexual harassment
policies. The City of Yorkville did have a policy in place. However, it has been revised to be in
compliance with the new statutory requirements.
The policy must include:
1. A prohibition on sexual harassment.
2. The procedure for reporting an allegation of sexual harassment.
3. A prohibition on retaliation for reporting an allegation of sexual harassment.
4. The consequences for violating the sexual harassment policy and for knowingly making a
false report.
Recommendation
Staff recommends amending Section 2.3 Policy Against Harassment as outlined in the attached
red-lined version of the City of Yorkville Employee Manual to comply with the new law P.A. 100-0554.
Memorandum
To: Administration Committee
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: December 20, 2017
Subject: Revising Section 2.3 Anti-Harassment Policy, United City of
Yorkville Employee Manual
Section 2.3 Anti-Harassment PolicyPolicy Against Harassment
The United City of Yorkville is committed to maintaining a work environment that is free
of discrimination and harassment. In keeping with this commitment, we will not tolerate
discrimination or harassment of City employees by anyone, including any supervisor, co-worker,
or any third party. All employees are expected to avoid any behavior or conduct that could
reasonably be interpreted as harassment. All employees are expected to make it known promptly,
through the avenues identified below, whenever they experience or witness offensive or
unwelcome conduct from a co-worker, members of management, visitor, resident or vendor.
Harassment consists of unwelcome conduct, whether verbal, physical, or visual, that is
based upon a person's protected status, such as sex, color, race, religion, national origin, age,
physical or mental disability, sexual orientation or sexual preference, pregnancy or pregnancy
related medical condition, marital status, or other protected group status. The City will not
tolerate harassing discrimination or harassment conduct that affects tangible job benefits, that
interferes unreasonably with an individual's work performance, or that creates an intimidating,
hostile, or offensive working environment. Such harassment may include, for example, jokes
about another person's protected status, kidding, teasing or practical jokes directed at a person
based on his or her legally protected status.
Sexual harassment deserves special mention. Unwelcome sexual advances, requests for
sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual
harassment when (1) submission to the conduct is an explicit or implicit term or condition of
employment, (2) submission to or rejection of the conduct is used as the basis for an employment
decision, or (3) the conduct has the purpose or effect of unreasonably interfering with an
individual's work performance or creating an intimidating, hostile, or offensive working
environment. Sexual harassment is conduct based on sex, whether directed towards a person of
the opposite or same sex, and may include explicit sexual propositions, sexual innuendo,
suggestive comments, sexually oriented "kidding" or "teasing", "practical jokes", jokes about
obscene printed or visual material, and physical contact such as patting, pinching, or brushing
against another person's body.
All City employees are responsible to help assure that harassment is avoided. Anyone
who believes that they have experienced or witnessed harassment should notify the City
Administrator, a Department Head, Supervisor, City Attorney, or Mayor. Employees are
permitted to submit confidential reports of harassment, however, employees are encouraged to
provide as much information as possible so that the City can effectively investigate any
allegations.
The City forbids retaliation against anyone for reporting harassment, assisting in making
a discrimination or harassment complaint, or cooperating in a discrimination or harassment
investigation. Anyone who believes that they have been retaliated against should notify the City
Administrator, a Department Head, Supervisor, City Attorney, or Mayor. Further, under the
Illinois Human Rights Act (775 ILCS 5/6), or the Illinois Whistleblower Act (740 ILCS 174/5),
and the State Employee Ethics Act (5 ILCS 430) it is a crime to retaliate, or to conspire to
retaliate, against an employee because the employee has opposed an action that the employee
reasonably believes to be unlawful discrimination or harassment or because the employee has
participated in an investigation of harassment or discrimination. However, an employee who
knowingly makes a false report of harassment will be subject to discipline.
The City's policy is to investigate all such complaints of discrimination, harassment
and/or retaliation thoroughly and promptly. To the fullest extent practicable and consistent with a
thorough investigation, the City will keep complaints and the terms of their resolution
confidential. If an investigation confirms that a violation of the policy has occurred, the City will
take corrective action, including discipline, up to and including immediate termination of
employment for even a first offense if warranted in order to remedy the situation.
An employee who believes that he or she has been the subject of discrimination,
harassment or retaliation for complaining about discrimination or harassment (or for
participating in a complaint investigation) also has the right to file a charge of civil rights
violations with the appropriate state or federal enforcement agency. These include:
Illinois Department of Human Rights
100 West Randolph Street, Suite 10-100
Chicago, Illinois 60601
312-814-6200
United States Equal Employment Opportunity Commission
Chicago District Office
500 West Madison Street, Suite 2000
Chicago, Illinois 60661
800-669-4000
Resolution No. 2018-___
Page 1
Resolution No. 2018-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING AN AMENDMENT TO THE UNITED CITY OF YORKVILLE
EMPLOYEE MANUAL
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the City desires to amend the portion of its Employee Manual which
addresses the Anti-Harassment Policy in order to come in compliance with Public Act 100-0554,
which amends the State Officials and Employees Ethics Act, including 5 ILCS 430/70-5, which
pertains to government entities; and,
WHEREAS, it has been determined to be in the best interests of the City to amend
Section 2.3 of the Employee Manual, in the form attached hereto in Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that Section 2.3 of the United City of
Yorkville Employee Manual in the form set forth on Exhibit “A” attached hereto and
incorporated herein are hereby adopted.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of _________________, 2018.
______________________________
City Clerk
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _________________, 2018.
Resolution No. 2018-___
Page 2
______________________________
MAYOR
Attest:
____________________________
City Clerk
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #3
Tracking Number
CC 2018-02
Request for Proposal for Playground Equipment at Windett Ridge Park
City Council – January 9, 2018
Majority
Approval
Tim Evans Parks and Recreation
Name Department
Summary
Review of the attached Windett Ridge Playground Structure Request for Proposal
Background
As part of the Windett Ridge Planned Unit Development Agreement, the developer was
required to deed over the park site to the City, map attached, as well as make a $50,000
donation toward the purchase and installation of playground equipment for the park site.
To maximize the amount of playground equipment for the site, staff will be installing the
playground in-house. Attached is the Request for Proposal for pirate or nature themed
playground equipment at Windett Ridge.
Recommendation
Staff seeks City Council approval of the attached Request for Proposal.
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Date: January 2, 2018
Subject: Review of the Windett Ridge Playground Structure
Request for Proposal
Yorkville Parks & Recreation Department together with
The United City of Yorkville, Illinois
REQUEST FOR PROPOSAL
For Fabrication and Delivery of
Playground Equipment for Windett Ridge Park
Legal Notice Posted: January 11, 2018
Final Questions Due February 14, 2018 at 5:00 PM
Questions Answered February 19, 2018 at 5:00 PM
Proposals Due: February 22, 2018 at 10:00AM
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Yorkville Parks & Recreation Department
Request for Proposal
For Fabrication and Delivery of
Playground Equipment for Windett Ridge Park
February 2018
Table of Contents
A. Legal Notice to Bidders
B. General Information
C. Introduction
D. Project Specifications
E. Instructions to Bidders
F. General Conditions
G. Bid Certifications
H. References
I. Subcontractors
J. Equipment List
K. Bid Proposal Form
L. Bid Sheet Signature
M. Contractor Bid Agreement
N. Exhibit A - Contract
O. Exhibit B - Exceptions
P. Exhibit C - Insurance
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Fabrication and Delivery of Playground Equipment for Windett Ridge Park
Sealed bids for the fabrication and delivery of playground equipment for Windett Ridge Park will
be received at the address listed below until February 22, 2018 at 10:00 a.m. All bids will be
publicly opened immediately thereafter. Proposals Bids not physically received by the City by
10:00 a.m. on February 22, 2018 will be returned, unopened to the bidder. Emailed or faxed
proposals will not be accepted. All proposals should be addressed and delivered to:
United City of Yorkville
RE: (Vendor Name)
Bid for Windett Ridge Park Playstructure
Attention: Annie Callahan, Purchasing Manager
800 Game Farm Road
Yorkville, IL 60560
Bid packets are available online at http://www.yorkville.il.us. The link can be found under the
Business tab - Bids & RFPs. Additional packets may be picked up at City Hall, 800 Game Farm
Road, Yorkville, IL 60560. City Hall is open Monday through Friday, 8:00AM to 4:30PM.
Any questions concerning this RFP are to be forwarded by email to Annie Callahan, Purchasing
Manager at ACallahan@yorkville.il.us not less than five (5) business days prior to the scheduled
closing date. No phone calls please.
The City Council will make the final selection and award of the contract. The City Council
reserves the right to accept or reject any and all bids, to waive technicalities and to accept or
reject any item of any bid.
The person or company submitting the bid shall at all times observe and conform to all laws,
ordinances, and regulations of the Federal, State, and City which may in any manner affect the
bid.
No communication, except as otherwise allowed in the specifications, shall occur regarding
this Invitation To Bid, including requests for information, or speculation between Bidder’s
or any of their individual members and any City elected official, employee or independently
contracted employees or consultants. Failure to comply with this provision may result in
offeror’s proposal being removed from consideration
Any cost incurred by the Bidder in preparation, transmittal, or presentation of any information or
material submitted in response to the RFP, shall be borne solely by the Bidder.
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General Information
The United City of Yorkville is seeking proposals for fabrication and delivery of park
equipment (“Playstructure”) for Purcell Park. The Playstructure will have a pirate or nautical
themed design.
The contractor shall furnish and provide all materials and hardware, unless otherwise
specified, necessary to fabricate the Playstructure. Complete delivery to Windett Ridge Park,
or a location designated by the Director, shall be included in the bid price. Installation will
be completed by the United City of Yorkville employees.
Introduction
Purpose of Request:
The City is seeking an experienced manufacturer or distributor to provide and deliver a complete
pirate or nautical themed playstructure for Windett Ridge Park.
Project Description:
This is a cost proposal. The budget for the entire playstructure is $45,000, which includes delivery to
the site. Proposed products must meet the design intentions of the project. In submitting a proposal,
Bidder should include a scale layout plan with safety dimensions indicated; a full color 3D
drawing(s) with an elevation(s) demonstrating the thematic ideas and a cost proposal for equipment
supply including delivery to the site. The City is requesting proposals, according to the Project
Specifications and Plans contained herein (the “Project”).
Project Specifications and Plans
Scope of Work: Bidders must completely familiarize themselves with the specifications in this bid
document.
Design:
The Windett Ridge Park will be a pirate or nautical themed design which will adhere to the following
design requirements:
1) General:
a. The overall park shall have a pirate or nautical theme. This includes adding themed
accents to swings, slides, sandbox digger, independent play pieces, playstructure, and
in any other play components.
b. The playstructure and elements shall be for children ages 5 to 12 years.
c. The playstructure shall vary in deck height, and will offer adventurous challenge(s)
getting from deck to deck and ground to deck.
d. The playstructure must include an ADA transfer platform or ADA ramping access.
e. A freestanding age appropriate sign for ages 5 to 12 must be included in the design.
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2) Main play structure
a. Age 5 to 12 play structure shall include multiple heights of equipment geared towards
the 5 to 12 year old range.
b. All decks and stairs must be made from vinyl coated perforated metal (or similar.)
c. Posts shall be 5” O.D. powder-coated (or similar) steel or aluminum.
d. The unit shall have both surface and elevated themed play panels.
e. Design shall meet all ADA requirements.
3) Independent play piece(s)
a. All independent play pieces shall have a pirate or nautical theme.
4) Swings
a. Two bays of belt swings on an arch post.
b. Each unit shall be made of powder-coated (or similar) steel or aluminum posts.
5) Other
a. The manufacturer may submit other site elements for the park for consideration if
they are relevant to the theme (i.e. bench, bike racks, etc.)
General Specifications:
1) All specifications shall be treated as “or approved equals” for the purpose of this RFP. It is
the intent of the specification to give physical and thematic (design) criteria so as to give each
bidder the opportunity to submit a proposal, which closely adheres to the design intent of the
proposed park development. It is not intended to exclude any manufacturer representative of
a specific manufacturer from submitting a proposal.
2) QUALITY SYSTEM CERTIFICATION: The quality system of the manufacturer shall be
certified to ISO 9001.
3) Support post for the structure shall be 5” O.D. aluminum or steel, powder-coated finish with
solid aluminum or steel caps.
4) Fasteners shall be stainless steel or corrosion-resistant and shall be tamper resistant.
5) Colors will be selected by the Owner, and shall be in keeping with the “ Theme” as
previously described in this RFP.
6) Plastic parts shall be a UV stabilized, flame retardant HDPE, LDPE, or a solid PVC type
product.
7) Rotationally molded products shall be of a double wall construction, LDPE.
8) All welds shall be solid, prepared, and powder-coated as the rest of the metal products on the
structure.
Safety Standards and Guidelines:
1) All public playground equipment supplied shall meet all applicable provision of the current
“Handbook for Public Playground Safety” published by the Consumer Product Safety
Commission (CPSC), and of ASTM F1487-01 “Standard Consumer Safety Performance
Specification for Playground Equipment for Public Use,” published by the American Society
for Testing and Materials (ASTM.) Products bearing the certification seal of the International
Play Equipment Manufacturers Association (IPEMA) have received written validation of
compliance with ASTM F1487-01.
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Accessibility Standards and Submittal Requirements:
1) In order to ensure that each submitted proposal complies with Accessibility Requirements as
set forth in ADA Accessibility Guidelines (ADAAG.) Each submittal shall be
accompanied by a calculation demonstrating how the ratio and number of ground level
vs. elevated components of the composite (main) structure complies with those
requirements as set forth in the ADAAG (latest version.) The swings should not be
included in the calculation.
Warranty:
1) LIMITED LIFETIME WARRANTY on all aluminum deck posts, steel deck posts, the post
fastening system, and associated fastening hardware against structural failure caused by
corrosion or deterioration from exposure to weather, or defective materials or defective
workmanship.
2) LIMITED FIFTEEN (15) YEAR WARRANTY on vinyl coated components against
structural failure caused by corrosion, defective materials, or defective workmanship.
3) LIMITED TEN (10) YEAR WARRANTY on all steel play system components including
railings, climbers, and rungs against structural failure caused by defective materials or
defective workmanship.
4) LIMITED TEN (10) YEAR WARRANTY on all PVC, HDPE, and Low Density
polyethylene plastic components against structural failure caused by defective materials or
defective workmanship.
Budget:
1) The budget price for all equipment is $45,000. The prices submitted shall include delivery,
but shall not include installation. The price for each component listed in the proposal shall
include delivery as if it will be delivered separately from others and selected as an individual
item.
Playground Equipment Selection:
1) The City of Yorkville Park Board and Staff will select one or two manufacturers, which, in
its opinion, best meets the intention of the design and budget. The selected proposals may be
required to adjust the design to accommodate design and budget constraints at the direction
of the City. The successful proposal will then be specified as “or approved equal” in the
construction documents (for general construction) for the project.
2) The City reserves the right to select equipment from different manufacturers to best fulfill the
project goals. However, the playstructure (as a whole) must be from one manufacturer and
the swings (as a whole) from either the same manufacturer or a different one.
Approved Equals:
1) All specifications shall be treated as “or approved equals” for the purpose of this RFP.
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Instructions to Bidders
1. Receipt of Bid: ___Thursday, February 22, 2018; 10:00 A.M.
2. Basis of Bid: Sealed bids will be received until the above noted time and date.
3. Project Description: Fabrication and delivery of pirate or nautical themed park
equipment (“Playstructure”) for Windett Ridge Park.
4. Preparation and Submission of Bids:
A. Each bid shall be submitted on the exact form furnished. All blank spaces for bid
prices, unit costs and alternates must be filled in using both words and figures if
indicated. In case of any discrepancy in the amount bid, the prices expressed in written
words shall govern.
B. Each Bidder must complete, execute and submit with its bid a certifications regarding
public contracting.
C. Each Bidder must submit a complete bid package, including the following items:
i. Signed Contract
ii. Bid Certifications
iii. Bid Sheet
iv. References
D. One (1) paper copy of the bid and one electronic version of the bid on a flash drive
in a *.pdf (Adobe Acrobat) version shall be submitted in a sealed envelope on or
before the time stated and shall bear the name of the individual, firm, or corporation
submitting the Bid and the Bid Name - “Wayfinding Signage Program”.
E. Bidders may attach separate sheets to the bid for the purpose of explanation, exception,
alternate bid and to cover unit prices, if needed.
F. Bidders may withdraw their bid either personally or by written request at any time
before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or
modified after the bid opening except where the award of contract has been delayed for a
period of more than ninety (90) days.
G. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the bid is made
without collusion with any other person, firm or corporation.
H. The Bidder further declares that he has carefully examined this entire Bid Package, and
he has familiarized himself with all of the local conditions affecting the Project and the
detailed requirements of this work and understands that in making the bid he waives all
rights to plead a misunderstanding regarding same.
I. The Bidder further agrees that if the City decides to extend or shorten the completion
period, or otherwise alters it by extras or deductions, including elimination of one or
more of the items, as provided in the specifications, the Bidder will perform the work as
altered, increased or decreased.
J. The Bidder further agrees that the City representative may at any time during the
progress of the Project covered by this Contract, order other work or materials incidental
thereto and that all such work and materials as do not appear in the bid or contract as a
specific item covered by a lump sum price, and which are not included under the bid
price for other items in the Contract, shall be performed as extra work.
K. The Bidder further agrees to execute all documents within this Bid Package, for this
work and present all of these documents to the City.
8 | Page
L. The Bidder further agrees to execute all documents within this Bid Package, obtain a
Certificate of Insurance for this work and present all of these documents within fifteen
(15) days after the receipt of the Notice of Award.
M. The Bidder further agrees to begin work not later than ten (10) days after receipt of the
Notice to Proceed, unless otherwise provided, and to execute the work in such a
manner and with sufficient materials, equipment and labor as will insure its completion
within the time limit specified within the bid, it being understood and agreed that the
completion within the time limit is an essential part of the contract.
N. By submitting a bid, the Bidder understands and agrees that, if his bid is accepted, and
he fails to enter into a contract forthwith, he shall be liable to the City for any damages
the City may thereby suffer.
O. No bid will be considered unless the party offering it shall furnish evidence satisfactory to
the City that he has necessary facilities, ability and pecuniary resources to fulfill the
conditions of the Contract.
5. Additional Information Request: All questions regarding this Request for Proposal can
be emailed to Annie Callahan, Purchasing Manager at ACallahan@yorkville.il.us by the
end of business on February14, 2018. Answers will be provided in writing to all potential
Bidders who the City has notice of their intent to submit a bid; No oral comments will be
made to any Bidder as to the meaning of the Invitation To Bid and Specifications or other
contract documents. Bidders will not be relieved of obligations due to failure to examine
or receive documents, visit the site or become familiar with conditions or facts of which
the Bidder should have been aware of and the City will reject all claims related thereto.
Information (other than in the form of a written Addendum issued by the City) from any
officer, agent, or employee of the City or any other person shall not affect the risks or
obligations assumed by the Bidder or relieve him from fulfilling any of the conditions and
obligations set forth in the proposal and other contract documents. Before the proposals
are opened, all modification or additions to the proposal documents will be made in the
form of a written Addendum issued by the City. Any Addendum issued will be posted on
the City’s website. In the event of conflict with the original contract documents, addenda
shall govern all other contract documents to the extent specified. Subsequent addenda
shall govern over prior addenda only to the extent specified.
The Bidder shall be required to acknowledge receipt of the formal Addendum by signing
the Addendum and including it with the proposal quotation. Failure of a Bidder to include
a signed formal Addendum in its bid shall deem its bid non-responsive: provided, however
that the City may waive this requirement if it in its best interest.
6. Conditions:
A. The City is exempt from Federal excise tax and the Illinois Retailer's Occupation
Tax. This bid shall not include any amounts of money for these taxes.
B. To be valid, the bids shall be itemized so that selection for purchase may be made,
there being included in the price of each unit the cost of delivery (FOB Destination).
C. The City shall reserve the right to add or to deduct from the base bid and/or alternate bid
any item at the prices indicated in itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
7. Award of Bid: The United City of Yorkville reserves the right to reject any or all bids
and to waive any informality or technical error and to accept any bid deemed most favorable
to the interests of the United City of Yorkville.
9 | Page
A. The items of work not specifically mentioned in the Schedule which are necessary
and required to complete the work intended shall be done incidental to and as part of
the items of work for which a unit price is given. No additional payment will be
made for such incidental work. The Bidder shall be responsible for identifying all
costs to complete the project on time and in order to create a functional and
operational system in accordance with the Plans and Specifications.
B. In addition to price, the City may consider:
• Ability, capacity and skill to fulfill the contract as specified.
• Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or interference.
• Character, integrity, reputation, judgment, experience and efficiency.
• Quality of performance on previous contracts.
• Previous and existing compliance with laws and ordinances relating to the contract.
• Sufficiency of financial resources.
• Quality, availability and adaptability of the commodities, services or construction,
in relation to the City 's requirements.
• Ability to provide future maintenance and service under the contract.
• Number and scope of conditions attached to the bid/proposal.
• Record of payments for taxes, licenses or other monies due the City
.
8. Rejection of Bids:
A. The City reserves the right to cancel invitations for bids or requests for proposals
without penalty when it is in the best interest of the City. Notice of cancellation
shall be sent to all individuals or entities solicited.
B. The City reserves the right to reject any or all bids, to waive any minor informality
or irregularity in any bid, to negotiate changes and/or modifications with the
lowest responsible bidder and to make award to the response deemed to be the
most advantageous to the City. Any bid not conforming to the specifications or
requirements set forth by the City in the bid request may be rejected.
C. Bids may also be rejected if they are made by a bidder that is deemed un-
responsible due to a lack of qualifications, capacity, skill, character, experience,
reliability, financial stability or quality of services, supplies, materials, equipment
or labor.
9. Equal Opportunity: The Bidder will not discriminate against any employee or applicant
for employment because of race, color, religion, sex, ancestry, national origin, place of birth,
age or handicap unrelated to bona fide occupational qualifications.
10. Non-Discrimination: The Bidder, its employees and subcontractors, agrees not to commit
unlawful discrimination and agrees to comply with applicable provisions of the Illinois
Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation
Act, and rules applicable to each.
12. Execution of Documents: The Bidder, in signing his Bid on the whole or on any portion of
the work, shall conform to the following requirements:
Bids signed by an individual other than the individual represented in the Bid documents
shall have attached thereto a power of attorney evidencing authority to sign the Bid in the
name of the person for whom it is signed.
10 | Page
Bids which are signed for a partnership shall be signed by all of the partners or b y an
attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power
of attorney evidencing authority to sign the bid, executed by the partners.
Bids which are signed for a corporation shall have the correct corporate name thereof and
the signature of the President or other authorized officer of the corporation manually written
below the corporate name.
If such Bid is manually signed by an official other than the President of the Corporation, a
certified copy of a resolution of the board of directors evidencing the authority of such
official to sign the Bid should be attached to it. Such Bid shall also bear the attesting
signature of the Secretary of the corporation.
13. Independent Contractor: There is no employee/employer relationship between the
Contractor and the City. Contractor is an independent contractor and not the City’s
employee for all purposes, including, but not limited to, the application of the Fair Labors
Standards Act minimum wage and overtime payments, Federal Insurance Contribution
Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s
Compensation Act (820 ILCS 305/1, et seq.). The City will not (i) provide any form of
insurance coverage, including but not limited to health, worker’s compensation,
professional liability insurance, or other employee benefits, or (ii) deduct any taxes or
related items from the monies paid to Contractor. The performance of the services
described herein shall not be construed as creating any joint employment relationship
between the Contractor and the City, and the City is not and will not be liable for any
obligations incurred by the Contractor, including but not limited to unpaid minimum
wages and/or overtime premiums, nor does there exist an agency relationship or
partnership between the City and the Contractor.
14. Assignment: Neither the City nor the Contractor shall assign or transfer an y rights or
obligations under this Agreement without the prior written consent of the other party.
15. Governing Law: The Contract and the rights of the City and Bidder under the Contract
shall be interpreted according to the laws of the State of Illinois. Venue for any action
related to the Contract will be in the Circuit Court of Kendall County, Illinois.
16. Changes in Law: Unless otherwise explicitly provided in the Contract, any reference to
laws shall include such laws as they may be amended or modified from time to time.
17. Time: The Contract Time is of the essence of this Contract. Except where otherwise
stated, references in the Contract to days shall be construed to refe r to calendar days.
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GENERAL CONDITONS
This entire bid package and following sections apply to all bids requested and accepted by the
City and become a part of the contract unless otherwise specified. Persons submitting bids or
their authorized representatives are expected to fully inform themselves as to the conditions,
requirements, and specifications before submitting bids. The City assumes that submission of a
bid means that the person submitting the bid has become familiar with all conditions and intends
to comply with them unless noted otherwise.
1. Definitions: The Term “City” whenever used in the contract documents shall be
construed to mean the United City of Yorkville. The United City of Yorkville, the Parks
and Recreation Department, and the Director of Parks and Recreation shall also be
known herein, respectively, as the City, the Department, and the Director.
2. Conditions: The Bidder is responsible for being familiar with all conditions, instructions,
and documents governing this Project and bid. Failure to make such investigation and
preparations shall not excuse the Contractor from performance of the duties and
obligations imposed under the terms of the contract.
3. Insurance Requirements: T he successful Bidder shall comply with the City’s insurance
requiremnts attached hereto as Exhibit C.
4. Force Majeure: Whenever a period of time is provided for in this Agreement for the
Contractor or the City to do or perform any act or obligation, neither party shall be liable
for any delays or inability to perform if such delay is due to a cause beyond its control
and without its fault or negligence including, without limitation: a) Acts of nature; b)
Acts or failure to act on the part of any governmental authority other than the City or
Contractor, including, but not limited to, enactment of laws, rules, regulations, codes or
ordinances subsequent to the date of this Agreement; c) Acts or war; d) Acts of civil or
military authority; e) Embargoes; f) Work stoppages, strikes, lockouts, or labor disputes;
g) Public disorders, civil violence, or disobedience; h) Riots, blockades, sabotage,
insurrection, or rebellion; i) Epidemics or pandemics; j) Terrorist acts; k) Fires or
explosions; l) Nuclear accidents; m) Earthquakes, floods, hurricanes, tornadoes, or other
similar calamities; n) Major environmental disturbances; or o) Vandalism. If a delay is
caused by any of the force majeure circumstances set forth above, the time period shall be
extended for only the actual amount of time said party is so delayed. Further, either party
claiming a delay due to an event of force majeure shall give the other party written notice
of such event within three (3) business days of its occurrence or it shall be deemed to be
waived.
5. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail
to deliver the play equipment within the specified time stipulated in the contract or within
such extended time as may have been allowed, the Contractor shall be liable and shall
pay to the City the amount shown in the following schedule of deductions, not as a
penalty but as liquidated damages, for each hour of overrun in the contract time or such
extended time as may have been allowed. The liquidated damages for failure to deliver
on time are approximate, due to the impracticality of calculating and proving actual delay
costs. This schedule of deductions establishes the cost of delay to account for
12 | Page
administration, engineering, inspection, and supervision during periods of extended and
delayed performance. The costs of delay represented by this schedule are understood to
be a fair and reasonable estimate of the costs that will be borne by the City during
extended and delayed performance by the Contractor of the work. The liquidated damage
amount specified will accrue until final delivery of all items agreed upon. The City will
deduct these liquidated damages from any monies due or to become due to the Contractor
from the City.
Deduction for Each Day of Overrun in Contract Time: $250.00 per day.
8. Compliance with Laws and Regulations: In connection with the performance of the
work, the Contractor shall comply with all statutes, laws, regulations, and orders of
federal, state, county, or municipal authorities which shall impose any obligation or duty
upon the Contractor.
9. Contract Term: The contract will begin upon a full executed Agreement and approval
of the City Council and expire no later than sixty (60) days following the last delivery
date of all pieces of play equipment that was proposed by the Contractor.
10. Change Orders: After a contract is awarded pursuant to the competitive bid procedures
specified herein, additional purchases or modifications may be made under the contract,
or the terms of the contract may be extended, without rebidding the materials, supplies,
services or equipment involved, provided that the change order:
A. Is approved by the City Council when the change order is an increase or decrease
of more than $10,000 or the time of completion by more than 30 days.
B. Is approved by the by the City Administrator, or his/her designee for change
orders that are not greater than ten thousand dollars ($10,000.00).
11. Construction Contracts:
A. The Bidder must comply with all applicable laws prerequisite to doing business
in the state.
B. The Bidder must have a valid Federal Employer Tax Identification Number or
Tax Identification Number (for individuals).
C. The Bidder must provide a Statement of Compliance with provisions of the State
and Federal Equal Opportunity Employer requirements.
12. Termination: The City shall have the right at any time and for any reason (without any
penalty) to terminate, in whole or in part, this Contract, provided that the City shall
provide Contractor at least ten (10) days’ prior written notice of such termination
whereupon this Agreement shall automatically terminate immediately after the 11th day.
A. When this contract, or any portion hereof, is terminated or cancelled by the City,
and the Contractor released before all items of work included in this contract have
been completed, payment may be made be prorated as a percentage of completion
of the actual work at contract unit prices, and no claims for loss of anticipated
profits or other damages will be made and are hereby waived.
B. Termination of a contract, as stated above, will not relieve the Contractor or
his/her surety of the responsibility of replacing defective work or materials.
13 | Page
13. Additional Items: The City and Contractor further agree that
A. Prevailing Wage, if applicable
i. Some or all of the work herein may be subject to the provisions of
Prevailing Wage Act, 820 ILCS 130/0.01 et.seq., providing for the
payment of prevailing rate wages to all laborers, workmen and mechanics
engaged on work. The Contractor agrees that, prior to making any
payments to its own laborers, workers, or mechanics or to any
subcontractor it will determine whether it must legally pay wages in
accordance with the Prevailing Wage Act, and if so legally required, pay
the then-current prevailing rate of wage as determined by the Illinois
Department of Labor and posted at: http//www.state.il.us/agency/idol/.
ii. The City may at any time inquire of the Contractor as to rates of wages
being paid employees of the Contractor, and any subcontractor or
material men, whereupon such information shall be promptly provided by
the Contractor. The Contractor shall indemnify the City for any and all
violations of the prevailing wage laws and any rules and regulations now
and hereafter issued pursuant to said laws.
iii. The Contractor shall insert into each subcontract and into the project
specifications for each subcontract a written stipulation requiring all
laborers, workers and mechanics performing work under the contract to
comply with the Prevailing Wage Act and to require each subcontractor
to insert into each lower-tiered contract and into the project specification
for each lower tiered subcontract a similar stipulation.
B. Sexual Harassment: During the entire term of the contract, Contractor shall
have in full force and effect a written Sexual Harassment Policy, which complies
with the Illinois Human Rights Act (775- ILCS 5/1-101 et.seq.) including at least
the following: 1) a statement on the illegality of sexual harassment; 2) the
definition of sexual harassment under Illinois Law; 3) a description of sexual
harassment, utilizing examples; 4) an internal complaint process, including
penalties; 5) the legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights (“Department”) and the Illinois
Human Rights Commission (“Commission”); 6) directions on how to contact the
Department and the Commission; and 7) protection against retaliation as provided
by Section 6-101 of the Act.
C. Drug Free Workplace: In compliance with Illinois law, The Contractor certifies
and agrees that it will provide a drug free workplace by:
Publishing a Statement:
1) Notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance, including cannabis, is prohibited
in the Contractor’s workplace.
2) Specifying the actions that will be taken against employees for violations of
such prohibition.
3) Notifying the employee that, as a condition of employment on such Contract,
the employee will:
4) Abide by the terms of the statement; and
5) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction.
14 | Page
6) Establishing a drug free awareness program to inform employees about:
7) The dangers of drug abuse in the workplace;
8) The Contractor’s policy for maintaining a drug free workplace;
9) Available counseling, rehabilitation, or assistance programs; and
10) Penalties imposed for drug violations.
11) Providing a copy of the Statement required by subsection (a) to each
employee engaged in the performance of the Contract and to post the
Statement in a prominent place in the workplace.
12) Notifying the contracting agency within ten (10) days after receiving notice of
any violations as listed above.
13) Imposing a sanction on, or requiring the satisfactory participation in a drug
abuse assistance or rehabilitation program, by any employee who is so
convicted, as required by Section 5 of the Drug Free Workplace Act.
14) Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation are required and indicating that a
trained referral team is in place.
15) Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
16) The Contractor will be required to sign a Drug Free Workplace Certification.
D. Substance Abuse Prevention on Public Works Projects: Before a contractor
or subcontractor commences work on a public works project as defined in 820
ILCS 130/2, the contractor or subcontractor shall have in place a written program
which meets or exceeds the program requirements in the Substance Abuse
Prevention on Public Works Projects Act, to be filed with the public body
engaged in the construction of the public works and made available to the general
public, for the prevention of substance abuse among its employees. The testing
must be performed by a laboratory that is certified for Federal Workplace Drug
Testing Programs by the Substance Abuse and Mental Health Service
Administration of the U.S. Department of Health and Human Services. At a
minimum, the program shall include all of the following:
1) A minimum requirement of a 9 panel urine drug test plus a test for alcohol.
Testing an employee's blood may only be used for post-accident testing,
however, blood testing is not mandatory for the employer where a urine test is
sufficient.
2) A prohibition against the actions or conditions specified in 820 ILCS 265/10.
3) A requirement that employees performing the work on a public works project
submit to pre-hire, random, reasonable suspicion, and post-accident drug and
alcohol testing. Testing of an employee before commencing work on a public
works project is not required if the employee has been participating in a
random testing program during the 90 days preceding the date on which the
employee commenced work on the public works project.
4) A procedure for notifying an employee who violates 820 ILCS 265/10, who
tests positive for the presence of a drug in his or her system, or who refuses to
submit to drug or alcohol testing as required under the program that the
employee may not perform work on a public works project until the employee
meets the conditions specified in subdivisions (2)(A) and (2)(B) of 820 ILCS
265/20.
E. Non-Collusion: The Contractor represents that it is not barred from bidding for
this contract as a result of a violation of 720 ILCS 5/33E concerning bid rigging,
15 | Page
rotating, kickbacks, bribery and interference with public contracts. The
Contractor will be required to sign the Non-Collusion Certification.
F. Compliance with Laws and Regulations: In connection with the performance
of the work, the Contractor shall comply with all statutes, laws, regulations, and
orders of federal, state, county, or municipal authorities which shall impose any
obligation or duty upon the Contractor.
16 | Page
REFERENCES
UNITED CITY OF YORKVILLE
General Information, list below current business references for whom you have performed work similar to
that required by this proposal.
Business: _______________________________________________________
Address: ________________________________________________________
City, State, Zip Code:__________________________________________
Telephone Number: _______________________________________________
Contact Person: _________________________________________________
Dates of Service: _______________________________________________
Business: _______________________________________________________
Address: ________________________________________________________
City, State, Zip Code: __________________________________________
Telephone Number: _______________________________________________
Contact Person: _________________________________________________
Dates of Service: _______________________________________________
Business: _______________________________________________________
Address: ________________________________________________________
City, State, Zip Code: __________________________________________
Telephone Number: _______________________________________________
Contact Person: _________________________________________________
Dates of Service: _______________________________________________
If additional sheets are needed, please make copies.
17 | Page
BID PROPOSAL FORM:
To: United City of Yorkville
c/o Annie Callahan, Purchasing Manager
800 Game Farm Rd.
Yorkville, IL 60560
For: Windett Ridge Park
Proposals due by Thursday, February 22, 2018 at 10:00 a.m.
From:
Name of Manufacturer
Name of Manufacturer’s Representative or Distributor
Street Address
City State Zip
Telephone Fax
Signature
Print Name Title
18 | Page
BID PRICING
1) Furnish and deliver main play structure
Discount % = $
2) Furnish and deliver one swing set unit (4 belt swings)
Discount % = $
3) Furnish and deliver independent play piece(s)
a) Independent play piece
Discount % = $
b) Independent play piece
Discount % = $
c) Independent play piece
Discount % = $
4) Estimated delivery time from date of order days
5) Savings (freight or other) if all equipment and swings
are purchased from one manufacturer’s representative $
6) Notes to design and proposal:
The prices stated in this proposal are guaranteed for 90 days from the date of hereof and if
awarded within that period, we agree to deliver the equipment descripted in this Proposal at said
prices.
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Bid Sheet Signature
I, , do represent that I am
(title) of (company) , and that the
attached submittal complies in all respects with the safety and accessibility standards as set forth
in this request for proposals either by inclusion or by reference.
20 | Page
Contractor Bid Agreement
The undersigned understands that there may be changes, omissions, or modification in
the work, and that appropriate adjustments will be made to the Contract price in
accordance with the Contract Documents. The undersigned understands that the City
reserves the right to accept or reject any or all bids, and to waive all formalities, any
irregularities, and accept the Bid deemed to be in the Owner's best interest.
I hereby certify that the item(s) proposed is/are in accordance with the specifications as
noted and that the prices quoted are not subject to change; and that the Person submitting
the proposal is not barred by law from submitting a proposal to the City for the project
contemplated herein because of a conviction for prior violations of either Illinois
Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal
Rotating); and that
The Person submitting the proposal is not delinquent in payment of any taxes to the
Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that
The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS
580/1, et seq., and that
The Person submitting the proposal certifies they have a substance-abuse program and
provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and
that
The Person submitting the proposal is in compliance with the Illinois Human Rights Act
775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment
policies and program.
_____________________________________ ______________________________
Firm Name Signed Name and Title
________________________________________ ______________________________
Street Address Print Name and Title
________________________________________ ______________________________
City State Zip E-mail Address
________________________________________ ______________________________
Phone Number Fax Number
________________________________________
Date
Exhibit A
21 | Page
UNITED CITY OF YORKVILLE
800 Game Farm Road
YORKVILLE, ILLINOIS 60560
CONTRACT
THIS CONTRACT made this _____ day of ______________, 201_, by and between the
United City of Yorkville, an Illinois municipal corporation hereinafter called the “Owner” and
_________________________________________ located at _________________________
hereinafter called the “Contractor”.
WITNESSETH:
WHEREAS, the Owner has heretofore solicited Proposals for all labor and materials necessary
to complete the work specified in the ______________________________________;
WHEREAS, the Owner has found that the Contractor is the lowest responsible person
submitting the proposal for said work and has awarded the Contractor this contract for said work.
NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the
parties hereto do hereby agree as follows:
1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other
services necessary to commence and complete the _______________________ in
accordance with the conditions and prices stated in the Request for Proposal, Instructions to
Persons submitting proposals – General Conditions, Special Conditions, Insurance
Requirements, Specifications and Plans, Proposal, and Detail Exception Sheet all of which
are made a part hereof and herein called the “Contract Documents”.
2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the
Contract Documents.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Contract as of the day and year first above written:
UNITED CITY OF YORKVILLE
By: _________________________________
CONTRACTOR:
By: __________________________________
Signature
__________________________________
Print Name and Title
Exhibit B
22 | Page
DETAIL EXCEPTION SHEET
Any exception must be clearly noted on this sheet. Failure to do so may be reason for rejection of the bid. It is
not our intention to prohibit any potential bidder from bidding by virtue of the specifications, but to describe
the material(s) and service(s) actually required. The village reserves the right to accept of reject any or all
exceptions.
Bidder’s exceptions are:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
________________________
Exhibit C
23 | Page
UNITED CITY OF YORKVILLE, ILLINOIS
INSURANCE REQUIREMENTS
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his
agents, representatives, employees, or subcontractors.
1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional
insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insured Endorsement
CG 2026, CG 2010.
B. Owners and Contractors Protective Liability (OCP) policy is required with the City as insured (for contracts with
subcontractors and projects that are inherently dangerous).
C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto."
D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability
insurance.
E. Builder Risk Property Coverage with City as loss payee.
2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope:
A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and
property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate
shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000.
B. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury
and property damage.
C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property
damage.
D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and
Employers' Liability limits of $1,000,000 per accident.
E. Builder's Risk shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic
pressure not excluded), on a completed value, replacement cost basis. (Protection against loss of materials during
construction, renovation, or repair of a structure.)
F. Umbrella Excess Insurance: $3,000,000. “Following form” of the underlying and excess policies including listing the
City as an additional insured.
3. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, agents,
employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation,
claim administration, and defense expenses.
4. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
A. General Liability and Automobile Liability Coverages
1. The City, its officials, agents, employees, and volunteers are to be covered as additional insureds as respects:
liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor;
products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or
automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers.
Exhibit C
24 | Page
2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and
volunteers shall be excess of Contractor's insurance and shall not contribute with it.
3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its
officials, agents, employees, and volunteers.
4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that
Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except
with respect to the limits of the insurer's liability.
5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that
does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and
volunteers as additional insureds.
6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability
policies will not be accepted.
B. All Coverages
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in
coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has
been given to the City.
5. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of
Illinois.
6. VERIFICATION OF COVERAGE
Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and
volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The
certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work
commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as
the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves
the right to request full certified copies of the insurance policies and endorsements.
7. SUBCONTRACTORS
Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
8. ASSUMPTION OF LIABILITY
The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor,
any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person
or persons occasioned by or in any way arising out of any work performed pursuant to this agreement.
9. INDEMNITY/HOLD HARMLESS PROVISION
To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its
officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in
whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or
which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the
Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising
therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents,
and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or
otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and
defend the City, its officials, agents, and employees as herein provided.
10. ADDITIONAL INSURED ENDORSEMENT
The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City,
but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" shall
Exhibit C
25 | Page
mean: (1) Liability the Additional Insured may incur resulting from the actions of a contractor it hires, (2) Liability the
Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the
Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may
incur due to joint negligence of the Named Insured Contractor and the Additional Insured.
WINDETT RIDGE PARK LOCATION
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #4
Tracking Number
CC 2018-03
Request for Proposal for Playground Equipment at Purcell Park
City Council – January 9, 2018
Majority
Approval
Tim Evans Parks and Recreation
Name Department
Summary
Review of a Proposal for the Purcell Park Playground Structure
Background
The playground structure at Purcell Park was installed in May, 1997. The park is categorized as a
mini park or tot lot and was specifically designed to serve an isolated population that live too
far from larger park sites. At the time, staff wanted the playground to fit into the neighborhood
so they chose neutral colors and, in addition to the playground itself, created a sitting area and
picnic spot. The existing playground equipment, made by Miracle Manufactures, is part of the
Lokville line and has no theme.
Over the past few years, parts for the Lokville playground system have been discontinued. The
inability to replace parts has made it extremely difficult for staff to maintain the playground and
comply with the Consumer Product Safety standards (CPSC & ASTM guidelines), which governs
public playgrounds. Due to the inability to comply with safety standards from lack of
replacement parts, the Parks & Recreation Department will need to remove and replace the
playground equipment in 2018 in order to ensure the safety of playground participants.
Staff is proposing the following for the Purcell Park Playground Structure:
- Purchase a new playground structure in the amount of $50,000, including staff
installation cost, out of the FY 18 Parks & Recreation Budget with a “nature theme,” that
will blend with the neighborhood.
- The FY 18 Parks & Recreation Budget is based upon a budget deficit of ($77,378);
however, staff anticipates the budget deficit will be closer to ($10,000), which is a
$67,000 difference. Staff would like to use $50,000 of the saved difference and purchase
and install a new Purcell Park playground structure.
- Once the current playground equipment is removed, staff will keep it for parts to assist
in repairing and maintaining other Lokville playgrounds within the City.
- Staff would remove the old equipment and install the new playground structure in-
house resulting in substantial savings.
Recommendation
Staff seeks City Council approval of the Purcell Park Playground Structure Proposal.
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Date: January 2, 2018
Subject: Review of a Proposal for the Purcell Park Playground Structure
Yorkville Parks & Recreation Department together with
The United City of Yorkville, Illinois
REQUEST FOR PROPOSAL
For Fabrication and Delivery of
Playground Equipment for Purcell Park
Legal Notice Posted: January 11, 2018
Final Questions Due February 14, 2018 at 5:00 PM
Questions Answered February 19, 2018 at 5:00 PM
Proposals Due: February 22, 2018 at 10:00AM
2 | Page
Yorkville Parks & Recreation Department
Request for Proposal
For Fabrication and Delivery of
Playground Equipment for Purcell Park
February 2018
Table of Contents
A. Legal Notice to Bidders
B. General Information
C. Introduction
D. Project Specifications
E. Instructions to Bidders
F. General Conditions
G. Bid Certifications
H. References
I. Bid Proposal Form
J. Bid Sheet Signature
K. Contractor Bid Agreement
L. Exhibit A - Contract
M. Exhibit B - Exceptions
N. Exhibit C - Insurance
United City of Yorkville, Illinois
LEGAL NOTICE
Invitation To Bid
3 | Page
Fabrication and Delivery of Playground Equipment for Purcell Park
Sealed bids for the fabrication and delivery of playground equipment for Purcell Park will be
received at the address listed below until February 22, 2018 at 10:00 a.m. All bids will be
publicly opened immediately thereafter. Proposals Bids not physically received by the City by
10:00 a.m. on February 22, 2018 will be returned, unopened to the bidder. Emailed or faxed
proposals will not be accepted. All proposals should be addressed and delivered to:
United City of Yorkville
RE: (Vendor Name)
Bid for Purcell Park Playstructure
Attention: Annie Callahan, Purchasing Manager
800 Game Farm Road
Yorkville, IL 60560
Bid packets are available online at http://www.yorkville.il.us. The link can be found under the
Business tab - Bids & RFPs. Additional packets may be picked up at City Hall, 800 Game Farm
Road, Yorkville, IL 60560. City Hall is open Monday through Friday, 8:00AM to 4:30PM.
Any questions concerning this RFP are to be forwarded by email to Annie Callahan, Purchasing
Manager at ACallahan@yorkville.il.us not less than five (5) business days prior to the scheduled
closing date. No phone calls please.
The City Council will make the final selection and award of the contract. The City Council
reserves the right to accept or reject any and all bids, to waive technicalities and to accept or
reject any item of any bid.
The person or company submitting the bid shall at all times observe and conform to all laws,
ordinances, and regulations of the Federal, State, and City which may in any manner affect the
bid.
No communication, except as otherwise allowed in the specifications, shall occur regarding
this Invitation To Bid, including requests for information, or speculation between Bidder’s
or any of their individual members and any City elected official, employee or independently
contracted employees or consultants. Failure to comply with this provision may result in
offeror’s proposal being removed from consideration
Any cost incurred by the Bidder in preparation, transmittal, or presentation of any information or
material submitted in response to the RFP, shall be borne solely by the Bidder.
4 | Page
General Information
The United City of Yorkville is seeking proposals for fabrication and delivery of park
equipment (“Playstructure”) for Purcell Park. The Playstructure will have a nature themed
design.
The contractor shall furnish and provide all materials and hardware, unless otherwise
specified, necessary to fabricate the Playstructure. Complete delivery to Purcell Park, or a
location designated by the Director, shall be included in the bid price. Installation will be
completed by the United City of Yorkville employees.
Introduction
Purpose of Request:
The City is seeking an experienced manufacturer or distributor to provide and deliver a complete
nature themed playstructure for Purcell Park.
Project Description:
This is a cost proposal. The budget for the entire playstructure is $40,000, which includes delivery to
the site. Proposed products must meet the design intentions of the project. In submitting a proposal,
Bidder should include a scale layout plan with safety dimensions indicated; a full color 3D
drawing(s) with an elevation(s) demonstrating the thematic ideas and a cost proposal for equipment
supply including delivery to the site. The City is requesting proposals, according to the Project
Specifications and Plans contained herein (the “Project”).
Project Specifications and Plans
Scope of Work: Bidders must completely familiarize themselves with the specifications in this bid
document.
Design:
The Purcell Park will be a Nature themed design which will adhere to the following design
requirements:
1) General:
a. The overall park shall have a nature theme. This includes adding themed accents, to
slides, independent play pieces, playstructure, and in any other play components.
b. The playstructure and elements shall be for children ages 5 to 12 years.
c. The playstructure shall vary in deck height, and will offer adventurous challenge(s)
getting from deck to deck and ground to deck.
d. The playstructure must include an ADA transfer platform or ADA ramping access.
e. A freestanding age appropriate sign for ages 5 to 12 must be included in the design.
2) Main play structure
a. Age 5 to 12 play structure shall include multiple heights of equipment geared towards
the 5 to 12 year old range.
b. All decks and stairs must be made from vinyl coated perforated metal (or similar.)
c. Posts shall be 5” O.D. powder-coated (or similar) steel or aluminum.
5 | Page
d. The unit shall have both surface and elevated themed play panels.
e. Design shall meet all ADA requirements.
3) Independent play piece(s)
a. All independent play pieces shall have a nature theme.
4) No Swings
5) Other
a. The manufacturer may submit other site elements for the park for consideration if
they are relevant to the theme (i.e. bench, bike racks, etc.)
General Specifications:
1) All specifications shall be treated as “or approved equals” for the purpose of this RFP. It is
the intent of the specification to give physical and thematic (design) criteria so as to give each
bidder the opportunity to submit a proposal, which closely adheres to the design intent of the
proposed park development. It is not intended to exclude any manufacturer representative of
a specific manufacturer from submitting a proposal.
2) QUALITY SYSTEM CERTIFICATION: The quality system of the manufacturer shall be
certified to ISO 9001.
3) Support post for the structure shall be 5” O.D. aluminum or steel, powder-coated finish with
solid aluminum or steel caps.
4) Fasteners shall be stainless steel or corrosion-resistant and shall be tamper resistant.
5) Colors will be selected by the Owner, and shall be in keeping with the “ Theme” as
previously described in this RFP.
6) Plastic parts shall be a UV stabilized, flame retardant HDPE, LDPE, or a solid PVC type
product.
7) Rotationally molded products shall be of a double wall construction, LDPE.
8) All welds shall be solid, prepared, and powder-coated as the rest of the metal products on the
structure.
Safety Standards and Guidelines:
1) All public playground equipment supplied shall meet all applicable provision of the current
“Handbook for Public Playground Safety” published by the Consumer Product Safety
Commission (CPSC), and of ASTM F1487-01 “Standard Consumer Safety Performance
Specification for Playground Equipment for Public Use,” published by the American Society
for Testing and Materials (ASTM.) Products bearing the certification seal of the International
Play Equipment Manufacturers Association (IPEMA) have received written validation of
compliance with ASTM F1487-01.
Accessibility Standards and Submittal Requirements:
1) In order to ensure that each submitted proposal complies with Accessibility Requirements as
set forth in ADA Accessibility Guidelines (ADAAG.) Each submittal shall be
accompanied by a calculation demonstrating how the ratio and number of ground level
vs. elevated components of the composite (main) structure complies with those
requirements as set forth in the ADAAG (latest version.) The swings should not be
included in the calculation.
6 | Page
Warranty:
1) LIMITED LIFETIME WARRANTY on all aluminum deck posts, steel deck posts, the post
fastening system, and associated fastening hardware against structural failure caused by
corrosion or deterioration from exposure to weather, or defective materials or defective
workmanship.
2) LIMITED FIFTEEN (15) YEAR WARRANTY on vinyl coated components against
structural failure caused by corrosion, defective materials, or defective workmanship.
3) LIMITED TEN (10) YEAR WARRANTY on all steel play system components including
railings, climbers, and rungs against structural failure caused by defective materials or
defective workmanship.
4) LIMITED TEN (10) YEAR WARRANTY on all PVC, HDPE, and Low Density
polyethylene plastic components against structural failure caused by defective materials or
defective workmanship.
Budget:
1) The budget price for all equipment is $40,000. The prices submitted shall include delivery,
but shall not include installation. The price for each component listed in the proposal shall
include delivery as if it will be delivered separately from others and selected as an individual
item.
Conditions:
1) The concrete boarder at this site is fixed we are replacing the current playground. All
equipment and fall/safety zones must fit within the fixed concrete border. See attached image
for guidance but you may choose to field confirm measurements. The park is located at 325
Fairhaven Drive in Yorkville. If your site proposal does not fit, call out the need for site
modifications and Staff will work with selected manufacturer to alter the site if possible. The
City reserves the right to exclude playground designs that it deems require too much
modification to the existing boarder.
Playground Equipment Selection:
1) The City of Yorkville Park Board and Staff will select one or two manufacturers, which, in
its opinion, best meets the intention of the design and budget. The selected proposals may be
required to adjust the design to accommodate design and budget constraints at the direction
of the City. The successful proposal will then be specified as “or approved equal” in the
construction documents (for general construction) for the project.
2) The City reserves the right to select equipment from different manufacturers to best fulfill the
project goals. However, the playstructure (as a whole) must be from one manufacturer and
the swings (as a whole) from either the same manufacturer or a different one.
Approved Equals:
1) All specifications shall be treated as “or approved equals” for the purpose of this RFP.
7 | Page
Instructions to Bidders
1. Receipt of Bid: ___Thursday, February 22, 2018; 10:00 A.M.
2. Basis of Bid: Sealed bids will be received until the above noted time and date.
3. Project Description: Fabrication and delivery of nature themed park equipment
(“Playstructure”) for Purcell Park.
4. Preparation and Submission of Bids:
A. Each bid shall be submitted on the exact form furnished. All blank spaces for bid
prices, unit costs and alternates must be filled in using both words and figures if
indicated. In case of any discrepancy in the amount bid, the prices expressed in written
words shall govern.
B. Each Bidder must complete, execute and submit with its bid a certifications regarding
public contracting.
C. Each Bidder must submit a complete bid package, including the following items:
i. Signed Contract
ii. Bid Certifications
iii. Bid Sheet
iv. References
D. One (1) paper copy of the bid and one electronic version of the bid on a flash drive
in a *.pdf (Adobe Acrobat) version shall be submitted in a sealed envelope on or
before the time stated and shall bear the name of the individual, firm, or corporation
submitting the Bid and the Bid Name - “Wayfinding Signage Program”.
E. Bidders may attach separate sheets to the bid for the purpose of explanation, exception,
alternate bid and to cover unit prices, if needed.
F. Bidders may withdraw their bid either personally or by written request at any time
before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or
modified after the bid opening except where the award of contract has been delayed for a
period of more than ninety (90) days.
G. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the bid is made
without collusion with any other person, firm or corporation.
H. The Bidder further declares that he has carefully examined this entire Bid Package, and
he has familiarized himself with all of the local conditions affecting the Project and the
detailed requirements of this work and understands that in making the bid he waives all
rights to plead a misunderstanding regarding same.
I. The Bidder further agrees that if the City decides to extend or shorten the completion
period, or otherwise alters it by extras or deductions, including elimination of one or
more of the items, as provided in the specifications, the Bidder will perform the work as
altered, increased or decreased.
J. The Bidder further agrees that the City representative may at any time during the
progress of the Project covered by this Contract, order other work or materials incidental
thereto and that all such work and materials as do not appear in the bid or contract as a
specific item covered by a lump sum price, and which are not included under the bid
price for other items in the Contract, shall be performed as extra work.
K. The Bidder further agrees to execute all documents within this Bid Package, for this
work and present all of these documents to the City.
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L. The Bidder further agrees to execute all documents within this Bid Package, obtain a
Certificate of Insurance for this work and present all of these documents within fifteen
(15) days after the receipt of the Notice of Award.
M. The Bidder further agrees to begin work not later than ten (10) days after receipt of the
Notice to Proceed, unless otherwise provided, and to execute the work in such a
manner and with sufficient materials, equipment and labor as will insure its completion
within the time limit specified within the bid, it being understood and agreed that the
completion within the time limit is an essential part of the contract.
N. By submitting a bid, the Bidder understands and agrees that, if his bid is accepted, and
he fails to enter into a contract forthwith, he shall be liable to the City for any damages
the City may thereby suffer.
O. No bid will be considered unless the party offering it shall furnish evidence satisfactory to
the City that he has necessary facilities, ability and pecuniary resources to fulfill the
conditions of the Contract.
5. Additional Information Request: All questions regarding this Request for Proposal can
be emailed to Annie Callahan, Purchasing Manager at ACallahan@yorkville.il.us by the
end of business on February , 2018. Answers will be provided in writing to all potential
Bidders who the City has notice of their intent to submit a bid; No oral comments will be
made to any Bidder as to the meaning of the Invitation To Bid and Specifications or other
contract documents. Bidders will not be relieved of obligations due to failure to examine
or receive documents, visit the site or become familiar with conditions or facts of which
the Bidder should have been aware of and the City will reject all claims related thereto.
Information (other than in the form of a written Addendum issued by the City) from any
officer, agent, or employee of the City or any other person shall not affect the risks or
obligations assumed by the Bidder or relieve him from fulfilling any of the conditions and
obligations set forth in the proposal and other contract documents. Before the proposals
are opened, all modification or additions to the proposal documents will be made in the
form of a written Addendum issued by the City. Any Addendum issued will be posted on
the City’s website. In the event of conflict with the original contract documents, addenda
shall govern all other contract documents to the extent specified. Subsequent addenda
shall govern over prior addenda only to the extent specified.
The Bidder shall be required to acknowledge receipt of the formal Addendum by signing
the Addendum and including it with the proposal quotation. Failure of a Bidder to include
a signed formal Addendum in its bid shall deem its bid non-responsive: provided, however
that the City may waive this requirement if it in its best interest.
Page | 9
6. Conditions:
A. The City is exempt from Federal excise tax and the Illinois Retailer's Occupation
Tax. This bid shall not include any amounts of money for these taxes.
B. To be valid, the bids shall be itemized so that selection for purchase may be made,
there being included in the price of each unit the cost of delivery (FOB Destination).
C. The City shall reserve the right to add or to deduct from the base bid and/or alternate bid
any item at the prices indicated in itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
7. Award of Bid: The United City of Yorkville reserves the right to reject any or all bids
and to waive any informality or technical error and to accept any bid deemed most favorable
to the interests of the United City of Yorkville.
A. The items of work not specifically mentioned in the Schedule which are necessary
and required to complete the work intended shall be done incidental to and as part of
the items of work for which a unit price is given. No additional payment will be
made for such incidental work. The Bidder shall be responsible for identifying all
costs to complete the project on time and in order to create a functional and
operational system in accordance with the Plans and Specifications.
B. In addition to price, the City may consider:
• Ability, capacity and skill to fulfill the contract as specified.
• Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or interference.
• Character, integrity, reputation, judgment, experience and efficiency.
• Quality of performance on previous contracts.
• Previous and existing compliance with laws and ordinances relating to the contract.
• Sufficiency of financial resources.
• Quality, availability and adaptability of the commodities, services or construction,
in relation to the City 's requirements.
• Ability to provide future maintenance and service under the contract.
• Number and scope of conditions attached to the bid/proposal.
• Record of payments for taxes, licenses or other monies due the City
.
8. Rejection of Bids:
A. The City reserves the right to cancel invitations for bids or requests for proposals
without penalty when it is in the best interest of the City. Notice of cancellation
shall be sent to all individuals or entities solicited.
B. The City reserves the right to reject any or all bids, to waive any minor informality
or irregularity in any bid, to negotiate changes and/or modifications with the
lowest responsible bidder and to make award to the response deemed to be the
most advantageous to the City. Any bid not conforming to the specifications or
requirements set forth by the City in the bid request may be rejected.
C. Bids may also be rejected if they are made by a bidder that is deemed un-
responsible due to a lack of qualifications, capacity, skill, character, experience,
reliability, financial stability or quality of services, supplies, materials, equipment
or labor.
9. Equal Opportunity: The Bidder will not discriminate against any employee or applicant
for employment because of race, color, religion, sex, ancestry, national origin, place of birth,
age or handicap unrelated to bona fide occupational qualifications.
10. Non-Discrimination: The Bidder, its employees and subcontractors, agrees not to commit
unlawful discrimination and agrees to comply with applicable provisions of the Illinois
10 | Page
Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation
Act, and rules applicable to each.
12. Execution of Documents: The Bidder, in signing his Bid on the whole or on any portion of
the work, shall conform to the following requirements:
Bids signed by an individual other than the individual represented in the Bid documents
shall have attached thereto a power of attorney evidencing authority to sign the Bid in the
name of the person for whom it is signed.
Bids which are signed for a partnership shall be signed by all of the partners or by an
attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power
of attorney evidencing authority to sign the bid, executed by the partners.
Bids which are signed for a corporation shall have the correct corporate name thereof and
the signature of the President or other authorized officer of the corporation manually written
below the corporate name.
If such Bid is manually signed by an official other than the President of the Corporation, a
certified copy of a resolution of the board of directors evidencing the authority of such
official to sign the Bid should be attached to it. Such Bid shall also bear the attesting
signature of the Secretary of the corporation.
13. Independent Contractor: There is no employee/employer relationship between the
Contractor and the City. Contractor is an independent contractor and not the City’s
employee for all purposes, including, but not limited to, the application of the Fair Labors
Standards Act minimum wage and overtime payments, Federal Insurance Contribution
Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s
Compensation Act (820 ILCS 305/1, et seq.). The City will not (i) provide any form of
insurance coverage, including but not limited to health, worker’s compensation,
professional liability insurance, or other employee benefits, or (ii) deduct any taxes or
related items from the monies paid to Contractor. The performance of the services
described herein shall not be construed as creating any joint employment relationship
between the Contractor and the City, and the City is not and will not be liable for any
obligations incurred by the Contractor, including but not limited to unpaid minimum
wages and/or overtime premiums, nor does there exist an agency relationship or
partnership between the City and the Contractor.
14. Assignment: Neither the City nor the Contractor shall assign or transfer an y rights or
obligations under this Agreement without the prior written consent of the other party.
15. Governing Law: The Contract and the rights of the City and Bidder under the Contract
shall be interpreted according to the laws of the State of Illinois. Venue for any action
related to the Contract will be in the Circuit Court of Kendall County, Illinois.
16. Changes in Law: Unless otherwise explicitly provided in the Contract, any reference to
laws shall include such laws as they may be amended or modified from time to time.
17. Time: The Contract Time is of the essence of this Contract. Except where otherwise
stated, references in the Contract to days shall be construed to refe r to calendar days.
11 | Page
GENERAL CONDITONS
This entire bid package and following sections apply to all bids requested and accepted by the
City and become a part of the contract unless otherwise specified. Persons submitting bids or
their authorized representatives are expected to fully inform themselves as to the conditions,
requirements, and specifications before submitting bids. The City assumes that submission of a
bid means that the person submitting the bid has become familiar with all conditions and intends
to comply with them unless noted otherwise.
1. Definitions: The Term “City” whenever used in the contract documents shall be
construed to mean the United City of Yorkville. The United City of Yorkville, the Parks
and Recreation Department, and the Director of Parks and Recreation shall also be
known herein, respectively, as the City, the Department, and the Director.
2. Conditions: The Bidder is responsible for being familiar with all conditions, instructions,
and documents governing this Project and bid. Failure to make such investigation and
preparations shall not excuse the Contractor from performance of the duties and
obligations imposed under the terms of the contract.
3. Insurance Requirements: T he successful Bidder shall comply with the City’s insurance
requiremnts attached hereto as Exhibit C.
4. Force Majeure: Whenever a period of time is provided for in this Agreement for the
Contractor or the City to do or perform any act or obligation, neither party shall be liable
for any delays or inability to perform if such delay is due to a cause beyond its control
and without its fault or negligence including, without limitation: a) Acts of nature; b)
Acts or failure to act on the part of any governmental authority other than the City or
Contractor, including, but not limited to, enactment of laws, rules, regulations, codes or
ordinances subsequent to the date of this Agreement; c) Acts or war; d) Acts of civil or
military authority; e) Embargoes; f) Work stoppages, strikes, lockouts, or labor disputes;
g) Public disorders, civil violence, or disobedience; h) Riots, blockades, sabotage,
insurrection, or rebellion; i) Epidemics or pandemics; j) Terrorist acts; k) Fires or
explosions; l) Nuclear accidents; m) Earthquakes, floods, hurricanes, tornadoes, or other
similar calamities; n) Major environmental disturbances; or o) Vandalism. If a delay is
caused by any of the force majeure circumstances set forth above, the time period shall be
extended for only the actual amount of time said party is so delayed. Further, either party
claiming a delay due to an event of force majeure shall give the other party written notice
of such event within three (3) business days of its occurrence or it shall be deemed to be
waived.
5. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail
to deliver the play equipment within the specified time stipulated in the contract or within
such extended time as may have been allowed, the Contractor shall be liable and shall
pay to the City the amount shown in the following schedule of deductions, not as a
penalty but as liquidated damages, for each hour of overrun in the contract time or such
extended time as may have been allowed. The liquidated damages for failure to deliver
on time are approximate, due to the impracticality of calculating and proving actual delay
costs. This schedule of deductions establishes the cost of delay to account for
administration, engineering, inspection, and supervision during periods of extended and
12 | Page
delayed performance. The costs of delay represented by this schedule are understood to
be a fair and reasonable estimate of the costs that will be borne by the City during
extended and delayed performance by the Contractor of the work. The liquidated damage
amount specified will accrue until final delivery of all items agreed upon. T he City will
deduct these liquidated damages from any monies due or to become due to the Contractor
from the City.
Deduction for Each Day of Overrun in Contract Time: $250.00 per day.
8. Compliance with Laws and Regulations: In connection with the performance of the
work, the Contractor shall comply with all statutes, laws, regulations, and orders of
federal, state, county, or municipal authorities which shall impose any obligation or duty
upon the Contractor.
9. Contract Term: The contract will begin upon a full executed Agreement and approval
of the City Council and expire no later than sixty (60) days following the last delivery
date of all pieces of play equipment that was proposed by the Contractor.
10. Change Orders: After a contract is awarded pursuant to the competitive bid procedures
specified herein, additional purchases or modifications may be made under the contract,
or the terms of the contract may be extended, without rebidding the materials, supplies,
services or equipment involved, provided that the change order:
A. Is approved by the City Council when the change order is an increase or decrease
of more than $10,000 or the time of completion by more than 30 days.
B. Is approved by the by the City Administrator, or his/her designee for change
orders that are not greater than ten thousand dollars ($10,000.00).
11. Construction Contracts:
A. The Bidder must comply with all applicable laws prerequisite to doing business
in the state.
B. The Bidder must have a valid Federal Employer Tax Identification Number or
Tax Identification Number (for individuals).
C. The Bidder must provide a Statement of Compliance with provisions of the State
and Federal Equal Opportunity Employer requirements.
12. Termination: The City shall have the right at any time and for any reason (without any
penalty) to terminate, in whole or in part, this Contract, provided that the City shall
provide Contractor at least ten (10) days’ prior written notice of such termination
whereupon this Agreement shall automatically terminate immediately after the 11th day.
A. When this contract, or any portion hereof, is terminated or cancelled by the City,
and the Contractor released before all items of work included in this contract have
been completed, payment may be made be prorated as a percentage of completion
of the actual work at contract unit prices, and no claims for loss of anticipated
profits or other damages will be made and are hereby waived.
B. Termination of a contract, as stated above, will not relieve the Contractor or
his/her surety of the responsibility of replacing defective work or materials.
13 | Page
13. Additional Items: The City and Contractor further agree that
A. Prevailing Wage, if applicable
i. Some or all of the work herein may be subject to the provisions of
Prevailing Wage Act, 820 ILCS 130/0.01 et.seq., providing for the
payment of prevailing rate wages to all laborers, workmen and mechanics
engaged on work. The Contractor agrees that, prior to making any
payments to its own laborers, workers, or mechanics or to any
subcontractor it will determine whether it must legally pay wages in
accordance with the Prevailing Wage Act, and if so legally required, pay
the then-current prevailing rate of wage as determined by the Illinois
Department of Labor and posted at: http//www.state.il.us/agency/idol/.
ii. The City may at any time inquire of the Contractor as to rates of wages
being paid employees of the Contractor, and any subcontractor or
material men, whereupon such information shall be promptly provided by
the Contractor. The Contractor shall indemnify the City for any and all
violations of the prevailing wage laws and any rules and regulations now
and hereafter issued pursuant to said laws.
iii. The Contractor shall insert into each subcontract and into the project
specifications for each subcontract a written stipulation requiring all
laborers, workers and mechanics performing work under the contract to
comply with the Prevailing Wage Act and to require each subcontractor
to insert into each lower-tiered contract and into the project specification
for each lower tiered subcontract a similar stipulation.
B. Sexual Harassment: During the entire term of the contract, Contractor shall
have in full force and effect a written Sexual Harassment Policy, which complies
with the Illinois Human Rights Act (775- ILCS 5/1-101 et.seq.) including at least
the following: 1) a statement on the illegality of sexual harassment; 2) the
definition of sexual harassment under Illinois Law; 3) a description of sexual
harassment, utilizing examples; 4) an internal complaint process, including
penalties; 5) the legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights (“Department”) and the Illinois
Human Rights Commission (“Commission”); 6) directions on how to contact the
Department and the Commission; and 7) protection against retaliation as provided
by Section 6-101 of the Act.
C. Drug Free Workplace: In compliance with Illinois law, The Contractor certifies
and agrees that it will provide a drug free workplace by:
Publishing a Statement:
1) Notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance, including cannabis, is prohibited
in the Contractor’s workplace.
2) Specifying the actions that will be taken against employees for violations of
such prohibition.
3) Notifying the employee that, as a condition of employment on such Contract,
the employee will:
4) Abide by the terms of the statement; and
5) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction.
14 | Page
6) Establishing a drug free awareness program to inform employees about:
7) The dangers of drug abuse in the workplace;
8) The Contractor’s policy for maintaining a drug free workplace;
9) Available counseling, rehabilitation, or assistance programs; and
10) Penalties imposed for drug violations.
11) Providing a copy of the Statement required by subsection (a) to each
employee engaged in the performance of the Contract and to post the
Statement in a prominent place in the workplace.
12) Notifying the contracting agency within ten (10) days after receiving notice of
any violations as listed above.
13) Imposing a sanction on, or requiring the satisfactory participation in a drug
abuse assistance or rehabilitation program, by any employee who is so
convicted, as required by Section 5 of the Drug Free Workplace Act.
14) Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation are required and indicating that a
trained referral team is in place.
15) Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
16) The Contractor will be required to sign a Drug Free Workplace Certification.
D. Substance Abuse Prevention on Public Works Projects: Before a contractor
or subcontractor commences work on a public works project as defined in 820
ILCS 130/2, the contractor or subcontractor shall have in place a written program
which meets or exceeds the program requirements in the Substance Abuse
Prevention on Public Works Projects Act, to be filed with the public body
engaged in the construction of the public works and made available to the general
public, for the prevention of substance abuse among its employees. The testing
must be performed by a laboratory that is certified for Federal Workplace Drug
Testing Programs by the Substance Abuse and Mental Health Service
Administration of the U.S. Department of Health and Human Services. At a
minimum, the program shall include all of the following:
1) A minimum requirement of a 9 panel urine drug test plus a test for alcohol.
Testing an employee's blood may only be used for post-accident testing,
however, blood testing is not mandatory for the employer where a urine test is
sufficient.
2) A prohibition against the actions or conditions specified in 820 ILCS 265/10.
3) A requirement that employees performing the work on a public works project
submit to pre-hire, random, reasonable suspicion, and post-accident drug and
alcohol testing. Testing of an employee before commencing work on a public
works project is not required if the employee has been participating in a
random testing program during the 90 days preceding the date on which the
employee commenced work on the public works project.
4) A procedure for notifying an employee who violates 820 ILCS 265/10, who
tests positive for the presence of a drug in his or her system, or who refuses to
submit to drug or alcohol testing as required under the program that the
employee may not perform work on a public works project until the employee
meets the conditions specified in subdivisions (2)(A) and (2)(B) of 820 ILCS
265/20.
E. Non-Collusion: The Contractor represents that it is not barred from bidding for
this contract as a result of a violation of 720 ILCS 5/33E concerning bid rigging,
15 | Page
rotating, kickbacks, bribery and interference with public contracts. The
Contractor will be required to sign the Non-Collusion Certification.
F. Compliance with Laws and Regulations: In connection with the performance
of the work, the Contractor shall comply with all statutes, laws, regulations, and
orders of federal, state, county, or municipal authorities which shall impose any
obligation or duty upon the Contractor.
16 | Page
REFERENCES
UNITED CITY OF YORKVILLE
General Information, list below current business references for whom you have performed work similar to
that required by this proposal.
Business: _______________________________________________________
Address: ________________________________________________________
City, State, Zip Code:__________________________________________
Telephone Number: _______________________________________________
Contact Person: _________________________________________________
Dates of Service: _______________________________________________
Business: _______________________________________________________
Address: ________________________________________________________
City, State, Zip Code: __________________________________________
Telephone Number: _______________________________________________
Contact Person: _________________________________________________
Dates of Service: _______________________________________________
Business: _______________________________________________________
Address: ________________________________________________________
City, State, Zip Code: __________________________________________
Telephone Number: _______________________________________________
Contact Person: _________________________________________________
Dates of Service: _______________________________________________
If additional sheets are needed, please make copies.
17 | Page
BID PROPOSAL FORM:
To: United City of Yorkville
c/o Annie Callahan, Purchasing Manager
800 Game Farm Rd.
Yorkville, IL 60560
For: Purcell Park
Proposals due by Thursday, February , 2018 at 10:00 a.m.
From:
Name of Manufacturer
Name of Manufacturer’s Representative or Distributor
Street Address
City State Zip
Telephone Fax
Signature
Print Name Title
18 | Page
BID PRICING
1) Furnish and deliver main play structure
Discount % = $
2) Furnish and deliver one swing set unit (4 belt swings)
Discount % = $
3) Furnish and deliver independent play piece(s)
a) Independent play piece
Discount % = $
b) Independent play piece
Discount % = $
c) Independent play piece
Discount % = $
4) Estimated delivery time from date of order days
5) Savings (freight or other) if all equipment and swings
are purchased from one manufacturer’s representative $
6) Notes to design and proposal:
The prices stated in this proposal are guaranteed for 90 days from the date of hereof and if
awarded within that period, we agree to deliver the equipment descripted in this Proposal at said
prices.
19 | Page
Bid Sheet Signature
I, , do represent that I am
(title) of (company) , and that the
attached submittal complies in all respects with the safety and accessibility standards as set forth
in this request for proposals either by inclusion or by reference.
20 | Page
Contractor Bid Agreement
The undersigned understands that there may be changes, omissions, or modification in
the work, and that appropriate adjustments will be made to the Contract price in
accordance with the Contract Documents. The undersigned understands that the City
reserves the right to accept or reject any or all bids, and to waive all formalities, any
irregularities, and accept the Bid deemed to be in the Owner's best interest.
I hereby certify that the item(s) proposed is/are in accordance with the specifications as
noted and that the prices quoted are not subject to change; and that the Person submitting
the proposal is not barred by law from submitting a proposal to the City for the project
contemplated herein because of a conviction for prior violations of either Illinois
Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal
Rotating); and that
The Person submitting the proposal is not delinquent in payment of any taxes to the
Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that
The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS
580/1, et seq., and that
The Person submitting the proposal certifies they have a substance-abuse program and
provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and
that
The Person submitting the proposal is in compliance with the Illinois Human Rights Act
775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment
policies and program.
_____________________________________ ______________________________
Firm Name Signed Name and Title
________________________________________ ______________________________
Street Address Print Name and Title
________________________________________ ______________________________
City State Zip E-mail Address
________________________________________ ______________________________
Phone Number Fax Number
________________________________________
Date
Exhibit A
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UNITED CITY OF YORKVILLE
800 Game Farm Road
YORKVILLE, ILLINOIS 60560
CONTRACT
THIS CONTRACT made this _____ day of ______________, 201_, by and between the
United City of Yorkville, an Illinois municipal corporation hereinafter called the “Owner” and
_________________________________________ located at _________________________
hereinafter called the “Contractor”.
WITNESSETH:
WHEREAS, the Owner has heretofore solicited Proposals for all labor and materials necessary
to complete the work specified in the ______________________________________;
WHEREAS, the Owner has found that the Contractor is the lowest responsible person
submitting the proposal for said work and has awarded the Contractor this contract for said work.
NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the
parties hereto do hereby agree as follows:
1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other
services necessary to commence and complete the _______________________ in
accordance with the conditions and prices stated in the Request for Proposal, Instructions to
Persons submitting proposals – General Conditions, Special Conditions, Insurance
Requirements, Specifications and Plans, Proposal, and Detail Exception Sheet all of which
are made a part hereof and herein called the “Contract Documents”.
2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the
Contract Documents.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Contract as of the day and year first above written:
UNITED CITY OF YORKVILLE
By: _________________________________
CONTRACTOR:
By: __________________________________
Signature
__________________________________
Print Name and Title
Exhibit B
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DETAIL EXCEPTION SHEET
Any exception must be clearly noted on this sheet. Failure to do so may be reason for rejection of the bid. It is
not our intention to prohibit any potential bidder from bidding by virtue of the specifications, but to describe
the material(s) and service(s) actually required. The village reserves the right to accept of reject any or all
exceptions.
Bidder’s exceptions are:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
________________________
Exhibit C
23 | Page
UNITED CITY OF YORKVILLE, ILLINOIS
INSURANCE REQUIREMENTS
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his
agents, representatives, employees, or subcontractors.
1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional
insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insured Endorsement
CG 2026, CG 2010.
B. Owners and Contractors Protective Liability (OCP) policy is required with the City as insured (for contracts with
subcontractors and projects that are inherently dangerous).
C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto."
D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability
insurance.
E. Builder Risk Property Coverage with City as loss payee.
2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope:
A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and
property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate
shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000.
B. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury
and property damage.
C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property
damage.
D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and
Employers' Liability limits of $1,000,000 per accident.
E. Builder's Risk shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic
pressure not excluded), on a completed value, replacement cost basis. (Protection against loss of materials during
construction, renovation, or repair of a structure.)
F. Umbrella Excess Insurance: $3,000,000. “Following form” of the underlying and excess policies including listing the
City as an additional insured.
3. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, agents,
employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation,
claim administration, and defense expenses.
4. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
A. General Liability and Automobile Liability Coverages
1. The City, its officials, agents, employees, and volunteers are to be covered as additional insureds as respects:
liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor;
products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or
automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers.
Exhibit C
24 | Page
2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and
volunteers shall be excess of Contractor's insurance and shall not contribute with it.
3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its
officials, agents, employees, and volunteers.
4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that
Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except
with respect to the limits of the insurer's liability.
5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that
does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and
volunteers as additional insureds.
6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability
policies will not be accepted.
B. All Coverages
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in
coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has
been given to the City.
5. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of
Illinois.
6. VERIFICATION OF COVERAGE
Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and
volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The
certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work
commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as
the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves
the right to request full certified copies of the insurance policies and endorsements.
7. SUBCONTRACTORS
Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
8. ASSUMPTION OF LIABILITY
The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor,
any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person
or persons occasioned by or in any way arising out of any work performed pursuant to this agreement.
9. INDEMNITY/HOLD HARMLESS PROVISION
To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its
officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in
whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or
which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the
Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising
therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents,
and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or
otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and
defend the City, its officials, agents, and employees as herein provided.
10. ADDITIONAL INSURED ENDORSEMENT
The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City,
but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" shall
Exhibit C
25 | Page
mean: (1) Liability the Additional Insured may incur resulting from the actions of a contractor it hires, (2) Liability the
Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the
Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may
incur due to joint negligence of the Named Insured Contractor and the Additional Insured.
PURCELL PARK LOCATION
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #1
Tracking Number
PW 2017-86
2017 Road to Better Roads
City Council – January 9, 2018
PW 12/19/17
Moved forward to City Council agenda.
PW 2017-86
Majority
Consideration of Approval
Consideration of Change Order No. 1 and Final
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written
order to the Contractor authorizing an addition, deletion or revision in the work within the
general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or
Contract Time.
Background:
The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract
value of $607,981.72 for the above referenced project.
Construction is now substantially complete.
Questions Presented:
Should the City approve Change Order No. 1 – MFT, which would decrease the original contract
by $111,738.07?
Discussion:
The Change Order included additions/deletions to the contract quantities to reflect as-built
quantities and new pay items for unexpected field conditions (see attached for detail).
No additional change orders are anticipated as the project is complete. We anticipate final
contract values of $496,243.65 for the original contract.
We are recommending approval of the Change Order.
Action Required:
Consideration of approval from the City Council for the Change Order.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: December 19, 2017
Subject: 2017 RTBR Change Order No. 1 – MFT
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #2
Tracking Number
PW 2017-89
Kennedy Road Resurfacing – Change Order No. 1
City Council – January 9, 2018
PW 12/19/17
Moved forward to City Council agenda.
PW 2017-89
Majority
Consideration of Approval
Consideration of Approval
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion or revision in the work within the general scope of the
Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time.
Background:
The United City of Yorkville and Geneva Construction Co. entered into an agreement for a contract value
of $388,437.24 for the above referenced project. The intent of this project was to resurface Kennedy
Road.
Questions Presented:
Should the City approve Change Order No. 1 which would decrease the contract amount by $34,884.06.
Discussion:
Changes are per as-built quantities measured in the field. Please see the attached summary spreadsheet.
We are recommending approval of the change order.
Action Required:
Consideration of approval of Change Order No. 1 in the amount of $34,884.06.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: December 19, 2017
Subject: Kennedy Road Improvements
CHANGE ORDER
Order No. 1
Date: December 4, 2017
Agreement Date: May 9, 2017
NAME OF PROJECT: Kennedy Road Improvements
OWNER: United City of Yorkville
CONTRACTOR: Geneva Construction Co.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1) See Attached
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $388,437.24
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $388,437.24
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased)
by: $34,884.06
The new CONTRACT PRICE including this CHANGE ORDER will be: $ 353,553.18
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
The date for completion of all work will be May 1, 2018
Justification
1-19) Changes per as-built quantities measured in the field.
Approvals Required
Requested by: Geneva Construction Co.
Recommended by: Engineering Enterprises, Inc.
Accepted by: United City of Yorkville
BALANCE CHANGE ORDER NO. 1KENNEDY ROAD IMPROVEMENTSUNITED CITY OF YORKVILLEQUANTITY COST QUANTITY COST1BITUMINOUS MATERIALS (TACK COAT)20774 POUND0.01$ 7786.00 77.86$ 0.00‐$ 2HOT‐MIX ASPHALT SURFACE REMOVAL ‐ BUTT JOINT 889 SQ YD5.00$ 0.00‐$ 159.00 795.00$ 3LEVELING BINDER (HAND METHOD), N50 20 TON97.00$ 0.00‐$ 20.00 1,940.00$ 4LEVELING BINDER (MACHINE METHOD), N50 1769 TON57.00$ 0.00‐$ 330.50 18,838.50$ 5HOT‐MIX ASPHALT SURFACE COURSE, MIX "D", N50 2654 TON57.00$ 5.20 296.40$ 0.00‐$ 6INCIDENTAL HOT MIX ASPHALT SURFACING 115 TON93.00$ 0.00‐$ 46.10 4,287.30$ 7HOT‐MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH 225 SQ YD7.00$ 0.00‐$ 18.00 126.00$ 8CLASS D PATCHES, 4 INCH 2844 SQ YD24.65$ 0.00‐$ 142.40 3,510.16$ 9RESTORATION512 SQ YD11.45$ 0.00‐$ 76.00 870.20$ 10AGGREGATE WEDGE SHOULDER, TYPE B 610 TON25.00$ 0.00‐$ 181.50 4,537.50$ 11THERMOPLASTIC PAVEMENT MARKINGS, LETTERS & SYMBOLS 59 SQ FT4.50$ 146.60 659.70$ 0.00‐$ 12THERMOPLASTIC PAVEMENT MARKINGS, 4" 35205 FOOT0.48$ 0.00‐$ 597.00 286.56$ 13THERMOPLASTIC PAVEMENT MARKINGS, 6" 1389 FOOT0.90$ 0.00‐$ 1056.00 950.40$ 14THERMOPLASTIC PAVEMENT MARKINGS, 12" 150 FOOT2.25$ 332.00 747.00$ 0.00‐$ 15THERMOPLASTIC PAVEMENT MARKINGS, 24" 50 FOOT4.50$ 183.00 823.50$ 0.00‐$ 16RAILROAD PROTECTIVE LIABILITY INSURANCE 1 LSUM4,850.00$ 0.00‐$ 0.00‐$ 17CRACK SEALING200 FOOT3.00$ 0.00‐$ 200.00 600.00$ 18SHORT TERM PAVEMENT MARKING 2100 FOOT0.70$ 0.00‐$ 862.00 603.40$ 19WORK ZONE PAVEMENT MARKING REMOVAL 700 SQ FT0.50$ 0.00‐$ 287.00 143.50$ 2,604.46$ (37,488.52)$ 388,437.24$ ($34,884.06)353,553.18$ DEDUCTIONSITEMSITEM NO.UNITCONTRACT QUANTITYUNIT PRICEADDITIONSAMOUNT OF CURRENT CHANGE ORDER:NEW CONTRACT PRICE:TOTAL ADDITIONS =TOTAL DEDUCTIONS =ORIGINAL CONTRACT PRICE:
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Economic Development Committee #1
Tracking Number
EDC 2017-58
Ordinance setting date for Downtown TIF 2 Public Hearing and Joint Review Board
City Council – January 9, 2018
N/A
Majority
Approval of the ordinance as presented or direction to add more
Parcels to TIF 2 and restart the TIF creation process
See attached memo.
Bart Olson Administration
Name Department
Summary
Review of the status of the TIF 1 extension, TIF 2 creation, and the overall downtown
redevelopment strategy.
Background
The City conducted a public meeting for the TIF 2 creation in December 2017. The current
proposed boundaries for TIF 2 are shown in the included map. The next step in the creation of the TIF 2
process is to set the public hearing and joint review board meeting dates. In the attached drafted
ordinance, the public hearing is set for March and the joint review board meeting is set for February.
Both of these meetings and public notices require the City to set the final boundaries for the proposed
TIF 2. Because of the rejection of the TIF 1 extension by Kendall County, the City Council may want to
consider expanding the proposed TIF 2 boundaries.
Option 1 – Continue with existing boundaries
The ordinance is included in the packet contains the current proposed boundaries for TIF 2. If
the City Council desires, it could simply approve the ordinance setting the public hearing date for March
and the joint review board meeting for February and proceed forward with the existing strategy of
seeking the extension to TIF 1 with the School Board, and Township. The City Council could then
reapproach the County Board for consideration of the extension of TIF 1, or it could wait years into the
future to seek the extension.
Option 2 – Further expand TIF 2 boundaries
If the City Council is not optimistic that the extension could ever be secured from the other
taxing bodies, it could direct staff to expand the TIF 2 boundaries to include more properties. This
would have the effect of including many properties within a TIF for a 23-year term, but it may not be
able to include recently redeveloped properties and some residential properties. Another drawback is
that some of the properties have a higher property value than in 2006, which would have the impact of
decreasing existing TIF revenues by a modest amount. This option 2 would require us to restart the
entire TIF process again, but its approval would be wholly within the City Council’s authority. Staff has
run a couple scenarios administratively, and we think a couple of the Route 47 commercial properties
and some of the Riverfront properties could be removed from TIF 1 and added into TIF 2. However,
confirmation of that would require us to study the properties and issue a full report. One long-term risk
to this option is that the State has been conducting a TIF reform task force and the state’s legislative
session starts in a few weeks. State bills have been introduced every year for the past several years that
would significantly weaken TIF as an economic development tool for municipalities. The risk is that a
restart to our process might delay the final approval long-enough that a state legislation gets approved
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: January 3, 2018
Subject: Downtown TIF Ordinances
that would weaken our abilities under TIF. We think there is a small chance that this will happen, but
we wanted to raise it for the City Council’s consideration.
Recommendation
While City staff is optimistic that the School Board and the Township would eventually agree
with our extension request for TIF 1, we still face an uphill battle in convincing the County to reconsider
the extension or receiving an extension from the State without the County’s support. Based on our early
analysis, staff thinks we could add some existing commercial and vacant properties into the TIF 2
boundaries, making it larger. These parcels are currently sitting in TIF 1 and would be transferred to
TIF 2, and this process would be wholly within the City’s control. Therefore, we lean towards Option 2
but we do think Option 1 is an acceptable option.
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LEGEND
Downtown Redevelopment Project Area #2 Boundary
Downtown Redevelopment Project Area #2 Parcels
N
All map data provided by the City of Yorkville Community Development Department. October 2017.
LEGEND
Downtown Redevelopment Project Area #1 Boundary
Parcels Added From Project Area #1 into Project Area #2
N
All map data provided by the City of Yorkville Community Development Department. October 2017.
Downtown Redevelopment Project Area #2 Boundary
Remaining Downtown Redevelopment Project Area #1 Parcels
Additional Downtown Redevelopment Project Area #2 Parcels
Ordinance No. 2018-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
TO SET A DATE FOR, AND TO APPROVE A PUBLIC NOTICE OF A PUBLIC HEARING ON
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, DOWNTOWN
REDEVELOPMENT PROJECT AREA #2
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a
municipal corporation and political subdivision of the State of Illinois and as such is reviewing
the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1, et seq. (the “Act”) for
the purpose of designating the United City of Yorkville, Kendall County, Illinois Downtown
Redevelopment Project Area #2; and,
WHEREAS, pursuant to the Act, the City is required to adopt an ordinance fixing the
time and place for a public hearing on the proposed United City of Yorkville, Kendall County,
Illinois Downtown Redevelopment Project Area #2; and,
WHEREAS, the City desires to adopt this Ordinance in order to comply with such
requirements of the Act.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The above recitals are incorporated herein and made a part hereof.
Section 2. It is necessary and in the best interests of the City that a public hearing be
held prior to the consideration of the adoption by the Mayor and City Council of the City (the
“Corporate Authorities”) of an ordinance or ordinances approving the United City of Yorkville,
Kendall County, Illinois Downtown Redevelopment Project Area #2 Redevelopment Plan (the
“Plan”), designating the United City of Yorkville, Kendall County, Illinois Downtown
Redevelopment Project Area #2 (the “Project Area”) and adopting tax increment allocation
financing, and accordingly, it is necessary that a date for such public hearing be established and
notice thereof be given, all in accordance with the provisions of the Act.
Section 3. It is hereby determined that a public hearing (the “Hearing”) on the
proposed Plan for the proposed Project Area, as legally described in Exhibit A, attached hereto
and made a part hereof this Ordinance, shall be held on the 13th day of March, 2018 at 7:00 p.m.,
at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois.
Section 4. Within a reasonable time after the adoption of this ordinance, the Plan
along with the name of the contact person at the City shall be sent to the affected taxing districts
by certified mail.
Section 5. Notice of the Hearing is hereby authorized to be given by publication and
mailing, said notice by publication to be given at least twice, the first publication to be not more
than thirty (30) nor less than ten (10) days prior to the Hearing in a newspaper of general
circulation within the taxing districts having property in the Project Area, and notice by mailing
to be given by depositing such notice in the United States mail by certified mail addressed to the
person or persons in whose name the general taxes for the last preceding year were paid on each
lot, block, tract, or parcel of land lying within the Project Area and to each residential address
located within the Project Area, not less than ten (10) days prior to the date set for the Hearing.
In the event taxes for the last preceding year were not paid, notice shall also be sent to the
persons last listed on the tax rolls within the preceding three (3) years as owner(s) of such
property.
Section 6. Notice of the Hearing is hereby directed to be in substantially the form
found in Exhibit B which is attached hereto and made a part hereof.
Section 7. The notice provided for in Section 6 is hereby directed to be given by
mail, not less than forty-five (45) days prior to the date set for the Hearing, to all taxing districts
of which taxable property is included in the proposed Project Area and to the Illinois Department
of Commerce and Economic Opportunity (“DCEO”). Notice shall include an invitation to each
taxing district and DCEO to submit written comments to the City, in care of the City Clerk of the
United City of Yorkville, City Hall, 800 Game Farm Road, Yorkville, Illinois 60560, concerning
the subject matter of the Hearing prior to the date of the Hearing.
Section 8. It is hereby ordered that a Joint Review Board (the “Board”) shall be
convened on the 13th day of February, 2018 at 4:00 p.m., at City Hall, 800 Game Farm Road,
Yorkville, Illinois 60560, which is not sooner than fourteen (14) days nor later than twenty-eight
(28) days following the notice to be given to all taxing districts, as provided in Section 7 above,
to review the public record, the proposed Plan and the proposed ordinances approving the
proposed Plan, designating the Project Area and adopting tax increment financing. The Joint
Review Board shall consist of a representative selected by the community college district, local
community unit school district, township, fire protection district, and the county that has
authority to directly levy taxes on the property in the proposed Project Area, a representative
selected by the City, and a public member to be selected by a majority of other Joint Review
Board members, and shall act in accordance with the applicable provisions of the Act.
Section 9. The document entitled United City of Yorkville, Kendall County, Illinois
Downtown Redevelopment Project Area #2 Redevelopment Plan has been available for
inspection and review commencing the 1st day of December, 2017 which is more than 10 days
prior to the adoption of this Ordinance at the office of the City Clerk at City Hall, 800 Game
Farm Road, Yorkville, Illinois, during regular office hours.
Section 10. Notice of the establishment of an interested parties’ registry which entitles
all registrants to receive information on activities related to the proposed designation of a
redevelopment project area and the preparation of a redevelopment plan and project has been
published.
Section 11. If any section, paragraph, clause, or provision of this Ordinance shall be
held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of
the other provisions of this Ordinance.
Section 12. All ordinances, resolutions, motions or orders in conflict with this
Ordinance are hereby repealed to the extent of such conflict.
Section 13. This Ordinance shall be in full force and effect immediately upon its
passage.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_________ day of _______________, 2018.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _______________, 2018.
______________________________
MAYOR
Attest:
___________________________________
City Clerk
STATE OF ILLINOIS )
) SS.
COUNTY OF KENDALL )
CERTIFICATE
I, Lisa Pickering, Deputy City Clerk of the United City of Yorkville, Kendall County and
State of Illinois, DO HEREBY CERTIFY that the foregoing is a true and correct copy of
Ordinance No. _____:
“AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, TO SET A DATE FOR, AND TO APPROVE A PUBLIC NOTICE OF A PUBLIC
HEARING ON THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
DOWNTOWN REDEVELOPMENT PROJECT AREA #2”
which was adopted by the Mayor and City Council of the United City of Yorkville on the _____
day of ______________, 2018.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of
the United City of Yorkville this _______ day of _____________________, 2018.
____________________________________
Lisa Pickering, Deputy City Clerk
Exhibit A
Legal Description
Downtown Redevelopment Project Area #2
THAT PART OF SECTIONS 32 AND 33, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD
PRINCIPAL MERIDIAN AND PART OF THE NORTHWEST QUARTER OF SECTION 4,
TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED
AS FOLLOWS: BEGINNING AT THE SOUTHERLY CORNER OF LOT 83 IN KENDALLWOOD
ESTATES; THENCE NORTH ALONG THE EAST LINE OF SAID KENDALLWOOD ESTATES TO
THE SOUTH LINE OF THE SOUTHWEST QUARTER OF SAID SECTION 33; THENCE
WESTERLY ALONG THE SAID SOUTH LINE TO THE NORTHERLY LINE OF DYDYNA
COURT; THENCE WESTERLY ALONG THE SAID NORTHERLY LINE TO THE SOUTH LINE OF
THE SOUTHWEST QUARTER OF SAID SECTION 33; THENCE WESTERLY ALONG SAID
SOUTH LINE TO THE SOUTHEASTERLY LINE OF BENJAMIN STREET; THENCE NORTHERLY
TO THE SOUTHERLY CORNER OF LOT 5 IN SAID KENDALLWOOD ESTATES; THENCE
NORTHWESTERLY ALONG THE SOUTHWEST LINE OF SAID LOT 5 TO THE EASTERLY LINE
OF LOT 86 IN SAID KENDALLWOOD ESTATES; THENCE NORTHERLY ALONG THE
EASTERLY LINE OF SAID LOT 86 TO THE SOUTHERLY CORNER OF LOT 12 IN SAID
KENDALLWOOD ESTATES; THENCE NORTHEASTERLY ALONG THE SOUTHEASTERLY
LINE OF SAID LOT 12 TO THE WEST LINE OF TOMASIK COURT; THENCE NORTHERLY
ALONG SAID WEST LINE TO THE SOUTHERLY MOST CORNER OF LOT 17 IN SAID
KENDALLWOOD ESTATES; THENCE NORTHERLY ALONG THE WESTERLY LINE OF SAID
LOT 17 TO THE SOUTHEASTERLY LINE OF LOT 27 IN SAID KENDALLWOOD ESTATES;
THENCE NORTHEASTERLY ALONG THE SOUTHEASTERLY LINE OF SAID LOT 27 TO THE
WESTERLY LINE OF SAID BENJAMIN STREET; THENCE NORTHERLY ALONG THE
WESTERLY LINE OF SAID BENJAMIN STREET TO THE NORTH LINE OF LOT 29 IN SAID
KENDALLWOOD ESTATES; THENCE WESTERLY ALONG THE NORTH LINE OF SAID LOT 29
TO THE EASTERLY LINE OF LOT 84 IN SAID KENDALLWOOD ESTATES; THENCE
NORTHERLY ALONG THE EASTERLY LINE OF SAID LOT 84 TO THE NORTH LINE OF SAID
LOT 84; THENCE WEST ALONG SAID NORTH LINE TO THE EAST LINE OF THE
COMMONWEALTH EDISON RIGHT OF WAY; THENCE NORTH ALONG SAID EAST LINE TO
THE SOUTH LINE OF EAST VAN EMMON STREET; THENCE WEST ALONG SAID SOUTH
LINE TO THE EAST LINE OF VAN EMMON STREET ADDITION TO YORKVILLE; THENCE
SOUTH ALONG SAID EAST LINE TO THE SOUTH LINE OF SAID VAN EMMON STREET
ADDITION TO YORKVILLE; THENCE WEST ALONG SAID SOUTH LINE TO THE WEST LINE
OF SAID VAN EMMON STREET ADDITION TO YORKVILLE; THENCE NORTH ALONG SAID
WEST LINE AND SAID WEST LINE EXTENDED NORTH, TO THE NORTH LINE OF VAN
EMMON STREET; THENCE WEST ALONG THE NORTH LINE OF SAID VAN EMMON STREET
TO THE WEST LINE OF A PARCEL OF LAND CONVEYED BY DEED RECORDED JULY 3, 1990,
AS DOCUMENT 904281; THENCE NORTH ALONG THE WEST LINE OF SAID PARCEL TO THE
NORTH LINE OF SAID PARCEL; THENCE EAST ALONG THE NORTH LINE OF SAID PARCEL
TO THE WEST LINE OF LOT 12 IN SECTION 33, ACCORDING TO THE PLAT THEREOF
RECORDED ON PLAT BOOK 3 AT PAGE 96; THENCE NORTHERLY ALONG SAID WEST LINE
TO THE NORTH LINE OF THE ILLINOIS RAILNET RIGHT OF WAY; THENCE WESTERLY
ALONG SAID NORTH LINE TO THE NORTHERLY EXTENSION OF THE EAST LINE OF A
PARCEL OF LAND WITH A P.I.N. OF 02-33-156-016; THENCE SOUTHERLY ALONG THE
NORTHERLY EXTENSION OF SAID EAST LINE AND THE EAST LINES OF SAID PARCEL TO
THE SOUTHERLY MOST CORNER OF SAID PARCEL; THENCE WEST ALONG THE SOUTH
LINE OF SAID PARCEL TO THE SOUTHWEST CORNER OF SAID PARCEL; THENCE NORTH
ALONG THE WEST LINE OF SAID PARCEL TO THE SOUTHWEST CORNER OF A PARCEL OF
LAND WITH A P.I.N. OF 02-33-156-017; THENCE NORTH ALONG THE WEST LINE OF SAID
PARCEL AND SAID WEST LINE EXTENDED TO THE NORTH LINE OF HYDRAULIC AVENUE;
THENCE WEST ALONG SAID NORTH LINE TO THE NORTHERLY EXTENSION OF THE WEST
LINE OF MILL STREET; THENCE SOUTH ALONG THE NORTHERLY EXTENSION OF THE
WEST LINE OF MILL STREET AND THE WEST LINE OF MILL STREET TO THE SOUTH LINE
OF LOT 4 IN TER-JAC SUBDIVISION; THENCE WEST ALONG SAID SOUTH LINE TO THE
NORTHEAST CORNER OF LOT 2 IN SAID TER-JAC SUBDIVISION; THENCE SOUTH ALONG
SAID EAST LINE TO THE SOUTH LINE OF SAID LOT 2; THENCE WEST ALONG SAID SOUTH
LINE TO THE WEST LINE OF THE EAST 6 FEET OF LOT I IN SAID TER-JAC SUBDIVISION;
THENCE SOUTH ALONG SAID WEST LINE TO THE SOUTH LINE OF SAID LOT 1; THENCE
WEST ALONG SAID SOUTH LINE TO THE EAST LINE OF HEUSTIS STREET; THENCE NORTH
ALONG SAID EAST LINE TO THE NORTH LINE OF EAST VAN EMMON STREET; THENCE
WEST ALONG SAID NORTH LINE TO THE WEST LINE OF A PARCEL OF LAND DESCRIBED
IN TRUSTEE’S DEED DATED JANUARY 23, 2002 AND RECORDED AS DOCUMENT
200200002291; THENCE NORTH ALONG SAID WEST LINE TO THE NORTH LINE OF SAID
PARCEL; THENCE EAST ALONG SAID NORTH LINE TO THE WEST LINE OF HEUSTIS
STREET; THENCE NORTH ALONG SAID WEST LINE AND ALONG THE NORTHERLY
EXTENSION THEREOF TO THE NORTH LINE OF SAID EAST HYDRAULIC AVENUE; THENCE
WEST ALONG SAID NORTH LINE TO THE EAST LINE, EXTENDED NORTH, OF THE 20’
ALLEY RUNNING THROUGH BLOCK SIX OF BLACKS ADDITION TO YORKVILLE; THENCE
SOUTH ALONG SAID EAST LINE EXTENDED NORTH AND SAID EAST LINE TO THE SOUTH
LINE OF EAST VAN EMMON STREET; THENCE EAST ALONG SAID SOUTH LINE TO THE
NORTHEAST CORNER OF LOT 2 IN THE OLD SECOND NATIONAL BANK BRIDGE STREET
SUBDIVISION; THENCE FOLLOWING A CLOCKWISE DIRECTION AROUND THE PERIMETER
OF SAID LOT 2 TO THE EAST LINE OF ROUTE 47; THENCE SOUTH ALONG SAID EAST LINE
TO THE SOUTH LINE OF LOT 1 IN SAID SUBDIVISION; THENCE EAST ALONG THE SOUTH
LINE OF SAID LOT 1 TO A BEND POINT IN SAID SOUTH LINE; THENCE SOUTH ALONG A
WEST LINE OF SAID LOT 1 TO THE NORTHWEST CORNER OF BELL STREET; THENCE
SOUTH ALONG THE WEST LINE OF BELL STREET AND THE WEST LINE OF BELL STREET
EXTENDED SOUTH TO THE SOUTH LINE OF EAST FOX STREET; THENCE WESTERLY, ON
SAID SOUTH LINE, TO THE WEST LINE OF ILLINOIS ROUTE 47; THENCE SOUTHERLY, ON
SAID WEST LINE, TO THE SOUTH LINE OF PARCEL TWO, DESCRIBED IN DEED RECORDED
JULY 25, 2003 AS DOCUMENT NUMBER 200300025623; THENCE WESTERLY ON SAID SOUTH
LINE AND ON THE SOUTH LINE OF PARCEL DESCRIBED IN DEED RECORDED FEBRUARY 1,
2010 AS DOCUMENT NUMBER 201000002076 TO THE WEST LINE OF LOT 5 IN BLOCK 11 IN
THE ORIGINAL VILLAGE OF YORKVILLE; THENCE NORTHERLY, ON SAID WEST LINE AND
ON THE WEST LINE OF LOT 4 IN SAID BLOCK 11 TO THE SOUTH LINE OF LOT 1 IN SAID
BLOCK 11; THENCE EASTERLY, ON THE SOUTH LINE OF SAID LOT 1 TO THE WEST LINE
OF AFORESAID PARCEL TWO, DESCRIBED IN DEED RECORDED JULY 25, 2003 AS
DOCUMENT NUMBER 200300025623; THENCE NORTHERLY, ON SAID WEST LINE, TO THE
SOUTH LINE OF WEST FOX STREET; THENCE NORTHERLY TO THE SOUTHWEST CORNER
OF THE EASTERLY 30 FEET OF LOT 7 IN BLOCK 14 IN THE ORIGINAL VILLAGE OF
YORKVILLE; THENCE EASTERLY, ON THE SOUTH LINE OF SAID LOT 7, 30 FEET TO THE
EAST LINE OF SAID LOT 7; THENCE NORTHERLY ON THE EAST LINE OF SAID LOT 7 AND
ON THE EAST LINE OF LOT 6 IN SAID BLOCK 14 TO THE NORTH LINE OF SAID LOT 6;
THENCE WESTERLY ON SAID NORTH LINE TO THE EAST LINE OF A PARCEL WITH A PIN
OF 02-32-429-002 AND OWNED BY THE COUNTY OF KENDALL; THENCE NORTHERLY, ON
THE EAST LINE OF SAID PARCEL TO THE SOUTHEAST CORNER OF VACATED RIDGE
STREET; THENCE NORTHERLY ON THE EAST LINE OF SAID VACATED RIDGE STREET TO
THE EAST LINE OF VACATED JEFFERSON STREET; THENCE NORTHERLY ON SAID EAST
LINE TO THE SOUTH LINE OF A PARCEL DESCRIBED IN WARRANTY DEED RECORDED
SEPTEMBER 1, 1995 AS DOCUMENT NUMBER 9506986; THENCE EASTERLY, ON SAID
SOUTH LINE, SAID LINE BEING THE CENTERLINE OF VACATED MADISON STREET TO THE
EAST LINE OF SAID PARCEL, BEING ALSO THE WEST LINE OF ILLINOIS ROUTE 47;
THENCE NORTHERLY, ON THE EAST LINE OF SAID PARCEL TO THE NORTH LINE OF SAID
PARCEL, BEING ALSO THE SOUTH LINE OF VAN EMMON STREET; THENCE WESTERLY, ON
SAID NORTH LINE, TO THE WEST LINE OF SAID PARCEL; THENCE SOUTHERLY ON SAID
WEST LINE TO THE EASTERLY EXTENSION OF THE SOUTH LINE OF LOT 6 IN BLOCK 28 IN
SAID ORIGINAL VILLAGE OF YORKVILLE; THENCE WESTERLY, ON SAID EASTERLY
EXTENSION AND ON THE SOUTH LINE OF LOTS 5 AND 6 IN SAID BLOCK 28, 125 FEET
MORE OR LESS TO THE EAST LINE OF LOT 3 IN SAID BLOCK; THENCE NORTHERLY ON
SAID EAST LINE AND ON THE EAST LINE OF LOT 4, 100 FEET, MORE OR LESS, TO THE
NORTH LINE OF LOT 5 IN SAID BLOCK; THENCE EASTERLY ON THE NORTH LINE OF SAID
LOTS 5 AND 6 IN SAID BLOCK 28 TO THE SOUTHERLY EXTENSION OF THE WEST LINE OF
LOT 6 IN BLOCK 1 IN BLACKS ADDITION; THENCE NORTHERLY ON SAID SOUTHERLY
EXTENSION AND ON THE WEST LINE OF LOTS 6, 12, 11 AND 10 IN SAID BLOCK 1 TO THE
SOUTH LINE OF THE NORTH HALF OF LOT 10; THENCE EASTERLY ON SAID SOUTH LINE
AND ON THE SOUTH LINE OF THE NORTH HALF OF LOT 2 IN SAID BLOCK 1 TO THE WEST
LINE OF ROUTE 47; THENCE NORTHERLY ON SAID WEST LINE TO THE NORTH LINE OF
WEST HYDRAULIC AVENUE; THENCE WESTERLY, ON SAID NORTH LINE TO THE
NORTHERLY EXTENSION OF THE EAST LINE OF MORGAN STREET; THENCE SOUTHERLY
ON SAID NORTHERLY EXTENSION TO THE NORTH LINE OF WEST HYDRAULIC AVENUE;
THENCE WESTERLY, ON SAID NORTH LINE TO THE NORTHERLY EXTENSION OF THE
WEST LINE OF MORGAN STREET; THENCE SOUTHERLY, ON SAID NORTHERLY
EXTENSION AND ON THE WEST LINE OF SAID MORGAN STREET TO THE SOUTH LINE OF
THE NORTH HALF OF VACATED VAN EMMON STREET. THENCE WESTERLY, ON SAID
SOUTH LINE TO THE SOUTHERLY EXTENSION OF THE WEST LINE OF LOT 2 IN BLOCK 24
IN BLACKS SECOND ADDITION; THENCE NORTHERLY, ON SAID SOUTHERLY EXTENSION
AND ON THE WEST LINE OF SAID LOT 2 TO THE SOUTH LINE OF THE NORTHERLY 143
FEET OF LOTS 3 AND 4 IN SAID BLOCK 24; THENCE WESTERLY, ON SAID SOUTH LINE TO
THE WEST LINE OF SAID LOT 4; THENCE NORTHERLY, ON SAID WEST LINE AND ON THE
NORTHERLY EXTENSION OF SAID WEST LINE, TO THE NORTH LINE OF WEST HYDRAULIC
AVENUE; THENCE WESTERLY, ON SAID NORTH LINE, TO THE EAST LINE OF WHITE OAK
FARM UNIT 1; THENCE SOUTHERLY, ON SAID EAST LINE, TO THE SOUTH LINE OF PARCEL
TWO, DESCRIBED IN TRUSTEES DEED RECORDED MARCH 5, 2004 AS DOCUMENT
200400005336; THENCE EASTERLY, ON SAID SOUTH LINE TO THE WEST LINE OF PARCEL
3, DESCRIBED IN WARRANTY DEED, RECORDED OCTOBER 11, 2012 AS DOCUMENT
NUMBER 201200019862; THENCE NORTHERLY, ON SAID WEST LINE, 100 FEET MORE OR
LESS TO THE WESTERLY EXTENSION OF THE SOUTH LINE OF MADISON STREET; THENCE
EASTERLY, ON SAID WESTERLY EXTENSION TO THE SOUTHERLY EXTENSION OF THE
WEST LINE OF LOT 3 IN BLOCK 23 IN BLACKS SECOND ADDITION; THENCE NORTHERLY,
ON SAID SOUTHERLY EXTENSION TO THE NORTH LINE OF THE SOUTH HALF OF
VACATED MADISON STREET; THENCE EASTERLY, ON SAID NORTH LINE TO THE
NORTHERLY EXTENSION OF THE EAST LINE OF LOT 7 IN BLOCK 21 IN SAID BLACKS
SECOND ADDITION; THENCE SOUTHERLY, ON SAID NORTHERLY EXTENSION TO THE
SOUTH LINE OF WEST MADISON STREET; THENCE EASTERLY, ON SAID SOUTH LINE TO
THE WEST LINE OF SAID SOUTH MAIN STREET; THENCE SOUTHERLY, ON SAID WEST
LINE TO THE SOUTH LINE OF WEST WASHINGTON STREET; THENCE EAST ALONG SAID
SOUTH LINE AND ALONG THE SOUTH LINE OF EAST WASHINGTON STREET TO THE WEST
LINE OF THE EAST 10 FEET OF LOT 10 IN BLOCK 5 OF MASON’S ADDITION TO THE TOWN
OF YORKVILLE, EXTENDED SOUTH; THENCE NORTH ALONG SAID WEST LINE EXTENDED
AND SAID WEST LINE TO THE SOUTH LINE OF LOT 5 IN SAID BLOCK 5; THENCE EAST
ALONG SAID SOUTH LINE AND THE SOUTH LINES OF LOTS 2, 3 AND 4 IN SAID BLOCK 5 TO
THE EAST LINE OF SAID LOT 2; THENCE NORTH ALONG SAID EAST LINE AND SAID EAST
LINE EXTENDED NORTH TO THE NORTH LINE OF EAST FOX STREET; THENCE EAST
ALONG SAID NORTH LINE TO THE EAST LINE OF A PARCEL OF LAND WITH A P.I.N. OF 02-
33-301-011; THENCE NORTH ALONG SAID EAST LINE AND THE EAST LINE OF THE
FOLLOWING 2 P.I.N.’S 02-33-301-008 AND 02-33-301-013 TO THE SOUTHEAST CORNER OF
LOT 1 IN THE OLD SECOND NATIONAL BANK BRIDGE STREET SUBDIVISION; THENCE
NORTH ALONG THE EAST LINE OF SAID LOT 1 TO THE SOUTH LINE OF A PARCEL OF
LAND WITH A P.I.N. OF 02-33-301-004; THENCE EAST ALONG SAID SOUTH LINE AND SAID
SOUTH LINE EXTENDED EAST, TO THE EAST LINE OF HEUSTIS STREET; THENCE NORTH
ALONG SAID EAST LINE TO THE SOUTH LINE OF A PARCEL OF LAND WITH A P.I.N. OF 02-
33-304-005; THENCE EAST ALONG SAID SOUTH LINE TO THE WEST LINE OF A PARCEL OF
LAND WITH A P.I.N. OF 02-33-304-014; THENCE NORTH ALONG SAID WEST LINE TO THE
NORTH LINE OF SAID PARCEL; THENCE EAST ALONG SAID NORTH LINE TO THE WEST
LINE OF MILL STREET; THENCE EASTERLY TO THE SOUTHEAST CORNER OF MILL STREET
AND EAST RIDGE STREET; THENCE NORTH ALONG THE EAST LINE OF MILL STREET TO
THE NORTH LINE OF PRICE’S FIRST ADDITION TO YORKVILLE; THENCE EAST ALONG
SAID NORTH LINE TO THE EAST LINE OF SAID PRICE’S FIRST ADDITION; THENCE SOUTH
ALONG SAID EAST LINE TO AN OLD CLAIM LINE DESCRIBED IN QUIT CLAIM DEED
RECORDED JULY 6, 1988 AS DOCUMENT 883256; THENCE SOUTHEASTERLY ALONG SAID
OLD CLAIM LINE TO THE WEST LINE OF THE COMMONWEALTH EDISON RIGHT OF WAY;
THENCE SOUTH ALONG SAID RIGHT OF WAY TO THE SOUTH LINE OF THE SOUTHWEST
QUARTER OF SAID SECTION 33; THENCE EAST ALONG SAID SOUTH LINE TO THE WEST
LINE OF KENDALLWOOD ESTATES; THENCE SOUTH ALONG SAID WEST LINE TO THE
SOUTHWESTERLY LINE OF SAID KENDALLWOOD ESTATES; THENCE SOUTHEASTERLY,
ALONG SAID SOUTHWESTERLY LINE TO THE POINT OF BEGINNING IN THE UNITED CITY
OF YORKVILLE, KENDALL COUNTY, ILLINOIS.
Exhibit B
Form of Notice of Public Hearing
NOTICE OF PUBLIC HEARING
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
PROPOSED APPROVAL OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS, DOWNTOWN REDEVELOPMENT
PROJECT AREA #2
Notice is hereby given that on the 13th day of March, 2018 at 7:00 p.m., at the
United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a
public hearing (the “Hearing”) will be held to consider the approval of the
proposed United City of Yorkville, Kendall County, Illinois, Downtown
Redevelopment Project Area #2 Redevelopment Plan (the “Plan”), the
designation of the United City of Yorkville, Kendall County, Illinois, Downtown
Redevelopment Project Area #2 (the “Project Area”) and the adoption of tax
increment financing therefore. The Project Area consists of the territory legally
described on Exhibit A and generally described as follows:
An area positioned around the Route 47 and Van Emmon Street
intersection including a majority of the parcels both north and
south of Van Emmon Street from 5 blocks west of Route 47 to 3
blocks east of Route 47, as well as parcels on the east side of Main
Street from Madison Street to Washington Street, parcels on the
west side of Mill Street from Van Emmon Street to Ridge Street,
parcels on the east side of Heustis Street from Van Emmon Street
to Fox Street, and parcels on the east side of Route 47 from
Washington Street to Van Emmon Street.
The Plan objectives are to reduce or eliminate blighting conditions, to enhance the
tax base of the City and other affected taxing districts by encouraging private
investment in commercial, office and mixed-use development within the Project
Area, and to preserve and enhance the value of properties therein, all in
accordance with the provisions of the “Tax Increment Allocation Redevelopment
Act,” effective January 10, 1977, as amended (the “Act”). The City may issue
obligations to finance project costs in accordance with the Plan, which obligations
may also be secured by the special tax allocation fund and other available funds, if
any, as now or hereafter permitted by law, and which also may be secured by the
full faith and credit of the municipality.
At the Hearing, there will be a discussion of the Plan, designation of the Project
Area, and the adoption of tax increment allocation financing for the Project Area.
The Plan is on file and available for public inspection at the office of the City
Clerk at City Hall, 800 Game Farm Road, Yorkville, Illinois.
Pursuant to the proposed Plan, the City proposes to facilitate redevelopment of the
Project Area by incurring or reimbursing eligible redevelopment project costs,
which may include, but shall not be limited to, studies, surveys, professional fees,
property assembly costs, construction of public improvements and facilities,
building and fixture rehabilitation, reconstruction, renovation and repair,
financing costs, and interest costs, all as authorized under the Act. The Plan
proposes to provide assistance by paying or reimbursing costs including, but not
limited to, site assembly, analysis, professional services and administrative
activities, public improvements and facilities, building rehabilitation, capital costs
incurred by a taxing district as a direct result of a redevelopment project, the
payment of financing and interest costs, and such other project costs as permitted
by the Act pursuant to one or more redevelopment agreements.
Tax increment financing is a public financing tool that does not raise property
taxes but is used to assist economic development projects by capturing the
projected increase in the property tax revenue stream to be created by the increase
of the assessed value of the development or development area and investing those
funds in improvements associated with the project.
At the Hearing, all interested persons or affected taxing districts may file written
objections with the City Clerk and may be heard orally with respect to any issues
regarding the approval of the proposed Plan, designation of the Project Area, and
adoption of tax increment allocation financing therefore.
The Hearing may be adjourned by the Mayor and City Council of the City without
further notice other than a motion to be entered upon the minutes of the Hearing
fixing the time and place of the subsequent hearing.
For additional information about the proposed Plan and to file comments or
suggestions prior to the hearing contact Krysti Barksdale-Noble of the United City
of Yorkville, 800 Game Farm Road, Yorkville, Illinois 60560, 630-553-4350.
By Order of the Mayor and City Council of the United City of Yorkville this
_____ day of ___________, 2018.
_____________________________
City Clerk
NOTICE OF MEETING OF JOINT REVIEW BOARD
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
REDEVELOPMENT PROJECT AREA #2
Kendall County Bristol-Kendall Fire Protection District
111 West Fox Street 103 East Beaver Street
Yorkville, Illinois 60560 Yorkville, Illinois 60560
United City of Yorkville Kendall Township
800 Game Farm Road 9513 Walker Road
Yorkville, Illinois 60560 Yorkville, Illinois 60560
Waubonsee Junior College #516 Yorkville School Community Unit #115
Route 47 at Waubonsee Drive 602-A Center Parkway
Sugar Grove, Illinois 60554 Yorkville, Illinois 60560
YOU ARE HEREBY NOTIFIED that a meeting of the Joint Review Board to review the public
record, planning documents and the proposed ordinances approving the Redevelopment Plan for the
Downtown Redevelopment Project Area #2 will be convened on February 13, 2018 at 4:00 p.m. at the
United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois 60560.
PLEASE BE ADVISED that the Joint Review Board, at its initial meeting, shall elect a public
member as well as a chairperson. In accordance with the provisions of the Tax Increment Allocation
Redevelopment Act (the “Act”) (65 ILCS 5/11-74.1-1 et seq.), the Joint Review Board shall review the
public record, planning documents and the proposed ordinances regarding the Downtown Redevelopment
Project Area #2 to be submitted to the Mayor and City Council for adoption. The Joint Review Board
shall be requested to provide an advisory, non-binding recommendation to be adopted by a majority vote
and submitted to the Village within thirty (30) days after the Joint Review Board has been convened.
Pursuant to the Act, the Joint Review Board is required to base its decision to approve or deny the
redevelopment plan and the designation of the redevelopment project area on the basis of the
redevelopment area satisfying the plan requirements, the eligibility criteria as defined by the Act, and the
objectives of the Act.
/s/ Beth Warren , City Clerk
LAW OFFICE
KATHLEEN FIELD ORR & ASSOCIATES
53 WEST JACKSON BLVD.
SUITE 964
CHICAGO, ILLINOIS 60604
(312)382-2113
(312)382-2127 facsimile
KATHLEEN FIELD ORR
kfo@kfoassoc.com
A G E N D A
ANNUAL MEETING OF THE JOINT REVIEW BOARD
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
DOWNTOWN REDEVELOPMENT PROJECT AREA #2
February 13, 2018 United City of Yorkville 4:00 p.m.
800 Game Farm Road
Yorkville, Illinois 60560
1. Call the Meeting to Order
2. Roll Call: United City of Yorkville
Kendall Township
Kendall County
Yorkville School Community Unit #115
Bristol–Kendall Fire Protection District
Waubonsee Junior College #516
3. Motion to elect a Public Member
4. Motion to elect a Chairperson
5. Review of the public record, planning documents and Redevelopment Plan for the
Downtown Redevelopment Project Area #2
6. Review of Proposed Ordinances
7. Public Comment
8. Discussion, deliberation and recommendation
9. Adjournment
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
See attached memorandum.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Planning and Zoning Commission #1
Tracking Number
PZC 2017-14 & EDC 2018-06
Bristol Bay PUD – Amended Annex. Agreement & Amended Final Plat of Subdivision
City Council - January 9, 2018
06-22-10
Approval of Amend. Annex. Agreement
PC 2010-06
Marjoity
Approval
Proposed Amended Annex. Agreement & Final Plat of Subdivision for the
Bristol Bay residential subdivision.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
Ordinance No. 2018-____
Page 1
Ordinance No. 2018- ______
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING A SECOND AMENDMENT TO THE ANNEXATION
AGREEMENT DATED APRIL 26, 2005, PERTAINING TO THE BRISTOL BAY
SUBDIVISION
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, Section 11-15.1-1 et seq. of the Illinois Municipal Code (65 ILCS 5/11-
15.1-1 et. seq.) grants the City with authority to enter into an annexation agreement with one or
more owners of land in an unincorporated territory; and,
WHEREAS, on April 26, 2005, the City entered into an Annexation Agreement (the
“Original Agreement”) with MSRET LLC, a Delaware limited liability company, LaSalle Bank
National Association under Trust Agreement dated April 1, 2005, known as Trust No. 133367,
LaSalle Bank National under Trust Agreement dated April 1, 2005, known as Trust No. 133368
and LaSalle Bank National Association under Trust Agreement dated April 1, 2005 known as
Trust No. 133370; Lay-Com, Inc, an Illinois corporation; JR Yorkville L.L.C., an Illinois limited
liability company and NR Yorkville L.L.C., an Illinois limited liability company, and as co-
trustees of EMR Trust No. 100 dated December 10, 2002 (the “Owners”) and Centex Homes, a
Nevada general partnership (the “Developer”); and,
WHEREAS, the Original Agreement pertained to approximately 631 acres of property
(the “Subject Property”) and provided for certain residential, agricultural, and commercial
development upon the Subject Property in accordance with a preliminary plat of subdivision
attached to the Original Agreement (the “Bristol Bay Subdivision”); and,
Ordinance No. 2018-____
Page 2
WHEREAS, in order to continue development of portions of the Subject Property owned
by the Developer, a first amendment to the Original Agreement was approved on July 13, 2010
(the Original Agreement as amended shall be referred to as the “Amended Agreement”) as a
result of significant changes in the residential real estate market and in order to benefit the
Bristol Bay Subdivision; and,
WHEREAS, the Developer owns Units 9, 10, 11, 12 and 13 of the Subject Property, of
which Units 9 and 11 were subdivided into lots 1, 2, 3 and 4 (the “Developer’s Property”)
pursuant to a Final Plat of Resubdivision dated December 6, 2017 and approved by the Mayor
and City Council (the “Corporate Authorities”) on _____________________, 2018; and,
WHEREAS, the Developer has requested that the Amended Agreement be further
amended to provide for the release of a portion of certain performance bonds, to the Developer
on the condition that certain restrictions be recorded against those portions of Developer’s
Property; and,
WHEREAS, a public hearing on the Developer’s request, as required by Section 11-
15.1-3 of the Illinois Municipal Code (65 ILCS 5/11-15.1-3) was held on December 12, 2017,
before the Corporate Authorities after publication of notice thereof was made not more than 30
nor less than 15 days prior to the date of the public hearing in a newspaper of general circulation
in the City; and,
WHEREAS, the Corporate Authorities believe it to be in the best interests of the City
and its residents to grant the Developer’s request and amend the Amended Agreement pursuant
to the terms and conditions as set forth in a second amendment.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Ordinance No. 2018-____
Page 3
Section 1. That the recitals in the preambles to this Ordinance are incorporated into this
Section 1 as if fully set forth herein.
Section 2. That the Second Amendment to the Annexation Agreement Dated April 26,
2005, Pertaining to the Bristol Bay Subdivision, attached hereto and made a part hereof, is
hereby approved and the Mayor, City Clerk, and City Administrator are hereby authorized to
execute and deliver said Agreement and undertake any and all actions as may be required to
implement its terms on behalf of the City.
Section 3. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
____ day of ____________________, A.D. 2018.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this _____ day of _________________, A.D. 2018.
____________________________________
MAYOR
Attest:
______________________________
CITY CLERK
1
SECOND AMENDMENT TO THE ANNEXATION AGREEMENT DATED
APRIL 26, 2005, PERTAINING TO THE BRISTOL BAY SUBDIVISION
This Second Amendment (the "2017 Amendment") to the Annexation Agreement dated
April 26, 2005 (the "2005 Annexation Agreement"), pertaining to the Bristol Bay Subdivision is
entered into this ___, day of _________, 2018, by and between the United City of Yorkville,
Kendall County, Illinois, a municipal corporation and Centex Homes, a Nevada General
Partnership (“Centex”).
PREAMBLES
WHEREAS, on April 26, 2005, the United City of Yorkville (the "City”), entered into an
Annexation Agreement as to a Portion of the Property, Amended and Restated Annexation
Agreement as to a Portion of the Property and Planned Unit Development Agreement (the
"Annexation Agreement”) with MSRET LLC, a Delaware limited liability company, LaSalle
Bank National Association under Trust Agreement dated April 1, 2005, known as Trust No.
133367, LaSalle Bank National Association under Trust Agreement dated April 1, 2005, known
as Trust No. 133368 and LaSalle Bank National Association under Trust Agreement dated April
1, 2005, known as Trust No. 133370; Lay-Com, Inc., an Illinois corporation; JR Yorkville
L.L.C., an Illinois limited liability company and NR Yorkville, L.L.C., an Illinois limited
liability company, as tenants in common; and, John Rosenwinkel and Susan Rosenwinkel,
individually, and as co-trustees of EMR Trust No. 100 dated December 10, 2002 (hereinafter
collectively referred to as "Owners") and Centex Homes, a Nevada general partnership
(hereinafter referred to as "Developer"); and,
WHEREAS, the Annexation Agreement addressed approximately 631 acres of property
(the "Subject Property"), and set forth all of the terms and conditions regarding the development
of the Subject Property with single-family detached residences; townhomes, two-family and
2
multi-family residences; a 2.3 acre agricultural area; and, a commercial district all as depicted on
the Preliminary Plat attached to said Annexation Agreement and designated as the "Bristol Bay
Subdivision"; and,
WHEREAS, since April 26, 2005, a portion of the Subject Property has been developed
with single-family detached, single-family attached, and multi-family residences, however, the
majority of the acreage remain undeveloped; and,
WHEREAS, in order to proceed with the development of portions of the Subject
Property which contain land or improvements owned by Centex, amendments of certain
provisions of the Annexation Agreement were approved July 13, 2010 (the "2010 Amendment"),
as deemed necessary to reflect the significant changes in the residential real estate market
thereby benefitting all of the residents of Bristol Bay Subdivision as well as the residents of the
City; and,
WHEREAS, a portion of the Subject Project is still owned by Centex and includes Units
9, 10, 11, 12 and 13; and,
WHEREAS, pursuant to a Final Plat of Resubdivision dated December 6, 2017,
approved by the Mayor and City Council (the “Corporate Authorities”) on ___________, 2018,
Unit 9 was subdivided into Lot 3 (the developed portion) consisting of approximately .660 acres
and Lot 4 (the undeveloped portion consisting of approximately 5.191 acres; and, Unit 11 was
subdivided into Lot 1 (the developed portion) consisting of approximately 3.981 acres and Lot 2
(the undeveloped portion) consisting of approximately 5.191 acres); and,
WHEREAS, Centex has requested that the Annexation Agreement, as amended by the
2010 Amendment, be further amended to provide that all construction guarantees previously
delivered to the City for Units 10, 12, 13 and lots 2 and 4 as required by Section 11-5-2 of the
3
City Code, in the form of performance bonds in the amount of 120% of the full cost of all
improvements (as estimated by the City Engineer) for said Units and lots (the “Undeveloped
Properties”), be released to Centex on the condition that there shall be recorded against the title
of these Undeveloped Properties an objection, that shall run with the land, providing that no
permits shall be issued by the City for any of the Undeveloped Properties for development of any
kind unless and until construction guarantees in the amount and form as required by Section 11-
5-2 of the City Code have been provided to the City; and,
WHEREAS, in response to the request of Centex, the City has agreed to release the
performance bonds held by the City for Units 9, 10, 11, 12 and 13 to be replaced with a new
$200,000 security deposit to cover any maintenance on utilities, soil erosion and sedimentation
control; and,
WHEREAS, Section 33 of the Annexation Agreement at paragraph BB provides:
“BB. Amendment. This Agreement may be amended only by the mutual
consent of the Parties, by adoption of an ordinance by the City approving said
amendment as provided by law, and by the execution of said amendment by the
parties or their successors in interest. The Parties acknowledge that certain future
amendments may affect only a portion of the Property. In such event, this
Agreement may be amended by written agreement between the City and the legal
owner of fee title to that portion of the Subject Property which is subject to and
affected by such amendment as provided by law; provided, that such amendment,
if not executed by the then owner of other portions of the Subject Property, shall
in no manner alter, amend, or modify any of the rights, duties or obligations as set
forth in this Agreement as they pertain to such other portions of the Subject
Property.” [Emphasis added.]
WHEREAS, the City is prepared to agree to Centex’ request to reduce the amount of the
performance bonds held by the City so long as there is replacement bond provided to the City by
the Owner of the Undeveloped Property in the amount of $200,000 for the purpose hereinabove
4
set forth and amend the Annexation Agreement, as amended by the 2010 Amendment, upon
compliance with all of the terms and conditions as hereinafter set forth; and,
WHEREAS, the public hearing, as required by Section 11-15.1-3 of the Illinois
Municipal Code, was held on December 12, 2017, before the Corporate Authorities after
publication thereof having been not more than 30 nor less than 15 days prior to the date of the
public hearing, in a newspaper of general circulation in the City; and,
WHEREAS, the portions of the Annexation Agreement to be amended, as hereinafter set
forth, pertain solely to that portion of the Subject Property which is owned by Centex and which
is legally described on Exhibit A, and therefore pursuant to Section 33, paragraph BB, Centex
has entered into this 2018 Agreement with the City.
NOW, THEREFORE, in consideration of the foregoing preambles and the mutual
covenants hereinafter set forth, the receipt and sufficiency of such consideration being hereby
acknowledged, Centex and the City agree as follows:
1. The foregoing preambles are hereby adopted as if fully restated herein.
2. Section 11 of the Annexation Agreement is hereby amended by authorizing the
City to reduce all performance bonds now in its possession for the Undeveloped
Properties which include Units 10, 12 and 13, and Lot 1, and Lot 2 to $200,000 to
cover maintenance of utilities, soil erosion and sedimentation which bond shall
remain in place until future development of the Undeveloped Properties occur;
and, Centex hereby authorizes the City to record an objection against the title to
all of said Undeveloped Properties which objection shall run with the land,
requiring construction guarantees in an amount equal to one hundred twenty
percent (120%) of the total cost of improvements, as estimated by the City
5
Engineer, prior to any development of the Undeveloped Properties or any portion
thereof and the issuance of a building permit for the construction of any
improvement thereon.
3. The City hereby agrees to release to Centex the performance bonds it currently
holds as construction guarantees for the improvements required to the twenty-five
foot (25’) extension of Bristol Bay Drive,; and fifty foot (50’)` extension of
Bertram Drive, Unit 1 upon payment to the City of a total amount of one hundred
seventy-one thousand six hundred dollars ($171,600) for both of the aforesaid
improvements.
4. The City and Centex agree that all terms of the Annexation Agreement, as
amended by the 2010 Amendment, other than the terms hereinabove amended,
remain in full force and effect.
[SIGNATURE PAGE TO FOLLOW]
6
IN WITNESS WHEREOF, the parties hereto have caused this 2018 Amendment to the
Annexation Agreement dated April 26, 2005, as amended on July 13, 2010 by the 2010
Amendment pertaining to the Bristol Bay Subdivision to be executed by their duly authorized
officers on the above date at Yorkville, Illinois.
United City of Yorkville, an Illinois municipal
Corporation
By:
Mayor
Attest:
City Clerk
Centex Homes, a Nevada limited liability
company, a successor by legal conversion to
Centex Real Estate Corporation, its managing
partner
By:
Name:___________________________________
Its: ___________________________________
Attest:
Secretary
Ordinance No. 2018-___
Page 1
STATE OF ILLINOIS )
) ss.
COUNTY OF KENDALL )
Ordinance No. 2018-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING THE FINAL PLAT OF RESUBDIVISION OF BRISTOL BAY
LOT 2048 – UNIT 9 AND LOT 2049 – UNIT 11
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, Centex Homes (the “Developer”) has filed an application for final plat
approval of the resubdivision of Lot 2048 in Unit 9 and Lot 2049 in Lot 11 of the Bristol Bay
PUD (the “Subject Property”) and is seeking resubdivision of the Subject Property into four (4)
lots of which two lots will contain the developed area and two lots the undeveloped area; and,
WHEREAS, the Planning and Zoning Commission convened and held a public hearing
on the 13th day of December, 2017, to consider the resubdivision of the Subject Property after
publication of notice; and,
WHEREAS, the Planning and Zoning Commission reviewed the standards set forth in
Chapter 3 and 4 of Title 11 of the Yorkville Subdivision Control Ordinance and made a
recommendation to the Mayor and City Council (“the Corporate Authorities”) for approval of the
resubdivision.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: The above recitals are incorporated herein and made a part of this Ordinance.
Section 2: That the Corporate Authorities hereby approve and authorize the execution of
the FINAL PLAT OF RESUBDIVISION OF BRISTOL BAY LOT 2048 – UNIT 9 AND LOT 2049
– UNIT 11 prepared by HR Green, Inc. dated last revised December 6, 2017, attached hereto and
made a part hereof by reference as Exhibit A, for the resubdivision of the Subject Property,
legally described on Exhibit B with Property Index Numbers of 02-04-375-020, 02-04-375-021,
02-04-376-153, and 02-04-450-005.
Ordinance No. 2018-___
Page 2
Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of ____________________, 2018.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of ____________________, 2018.
______________________________
MAYOR
Ordinance No. 2018-___
Page 3
EXHIBIT “A”
FINAL PLAT OF RESUBDIVISION OF BRISTOL BAY
LOT 2048 – UNIT 9 AND LOT 2049 – UNIT 11
Ordinance No. 2018-___
Page 4
EXHIBIT “B”
LEGAL DESCRIPTION
Lot 2048 of Bristol Bay PUD – Unit 9, according to the plat thereof, recorded as document
200700027593 and Lot 2049 of Bristol Bay PUD – Unit 11, according to the plat thereof,
recorded as document 200700027594, and being part of the south ½ of Section 4-37-7 and part
of the northeast ¼ of Section 9-37-7 in the United City of Yorkville, Bristol Township, Kendall
County, Illinois.
Permanent Tax Index Numbers: 02-04-375-020, 02-04-375-021, 02-04-376-153, and 02-04-450-
005
LOT 1654 LOT 1653 LOT 1652
LOT 1651
LOT 1659
LOT 1704
LOT 1650
LOT 1649
LOT 1648
LOT 1647
LOT 1646
LOT 1645 LOT 1644
LOT 1642LOT 1643
LOT 1663
LOT 1664
LOT 1641
PT. LOT 2049
LOT 1662
LOT 1665
LOT 1640N19°50'05"W 297.73
'
S89°00'40"W 331.94'N00°59'56"W 402.69'S88°47'59"E 587.21'S01°12'01"W67.12'S88°47'59"E 601.67' 74.73'N01°12'01"ES88°47'59"E 233.67'S01°12'01"W94.97'N88°47'59"W 1,314.42'
LOT 1661
LOT 1666
LOT 1639
PT. LOT 2048
LOT 2
LOT 1
LOT 4
PT. LOT 2048
PT. LOT 2049
LOT 3
28,764± SQ.FT.
0.660± ACRES
248,471± SQ.FT.
5.704± ACRES
226,102± SQ.FT.
5.191± ACRES
173,409± SQ.FT.
3.981± ACRES
LOT 1660
Illinois Professional Design Firm # 184-001322651 Prairie Pointe Drive, Suite 201,Yorkville, Illinois 60560t. 630.553.7560 f. 630.553.7646www.hrgreen.com1 OF 2
FINAL PLAT OF
RESUBDIVISION OF BRISTOL BAY
LOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11
BRISTOL BAY P.U.D. - UNIT 11
DOC. NO. 200700027593
FINAL PLAT OFRESUBDIVISION OF BRISTOL BAYLOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11BRISTOL BAY P.U.D. - UNIT 9
DOC. NO. 200700027594
UNSUBDIVIDED LANDS
UNSUBDIVIDED LANDS
UNSUBDIVIDED LANDS
BRISTOL BAY P.U.D. - UNIT 1
DOC. NO. 05-39532
Plat Prepared for:
Pulte Group Corporation
1901 North Roselle, Suite 300,
Schaumburg, Illinois 60195
Project Contact:
Mr. Joe Marx Phone: (847) 525.7732
Email: Joseph.Marx@PulteGroup.com
FOUND CONCRETE MONUMENT
AT CORNER
FOUND CONCRETE MONUMENT
AT CORNER
FOUND CONCRETE MONUMENT
AT CORNER
HR GREEN CONTACTS:
PINs: 02-04-375-020
02-04-375-021
02-04-376-153
02-04-450-005
74.73'N01°12'01"ES88°47'59"E 233.67'S01°12'01"W
94.97'S88°47'59"E 201.36'L=475.78'R=1190.00'CB=S10°21'43"ECH=472.62'S21°48'57"E 127.36'LOT 1635LOT 1636LOT 1661LOT 1666LOT 1637LOT 1638LOT 1639PT. LOT 2048LOT 4PT. LOT 2048LOT 3N88°47'59"W 1,314.42'28,764± SQ.FT.0.660± ACRES248,471± SQ.FT.5.704± ACRESLOT 1660FINAL PLAT OFRESUBDIVISION OF BRISTOL BAYLOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11FINAL PLAT OF
RESUBDIVISION OF BRISTOL BAY
LOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11BRISTOL BAY P.U.D. - UNIT 9DOC. NO. 200700027594UNSUBDIVIDED LANDSBRISTOL BAY P.U.D. - UNIT 1DOC. NO. 05-39532ROSENWINKEL STREETFOUND CONCRETE MONUMENTAT CORNERIllinois Professional Design Firm # 184-001322
651 Prairie Pointe Drive, Suite 201,
Yorkville, Illinois 60560
t. 630.553.7560 f. 630.553.7646
www.hrgreen.com2 OF 2PINs: 02-04-375-02002-04-375-02102-04-376-15302-04-450-005
Background/Proposed Request
The Bristol Bay subdivision covers over 630 acres of land within the northeast quadrant of
Yorkville’s corporate boundaries and was master planned to have over 2,000 dwelling units consisting of
single-family, condominium, townhome and duplex housing types. Planned to be developed in two (2)
phases, Phase I comprised Units 1 – 8 and Phase II encompassed Units 9-13. Since its original annexation
agreement approval in April 2005, the Bristol Bay Subdivision has constructed 648 units (~30%) which
include 272 multiple-family units (condos), 168 townhomes, and 208 single-family dwellings.
Due the stall in development as a result of the 2008 economic crisis, homebuilders have seen little
to no demand for the new construction of certain housing types, such as condominium and townhomes.
Centex is, therefore, seeking to sell off subareas within already platted portions Bristol Bay that are not
seen as viable development opportunities in today’s market. As proposed, Centex is requesting approval
of an amended Final Plat to resubdivide portions of Units 9 and 11 to separate the dormant/unfinished
from the built-out areas and create new sub-units.
Planning & Zoning Commission Action:
The Planning and Zoning Commission reviewed the request for final plat approval at a
meeting held on December 13, 2017 and made the following action on the motion below:
In consideration of the proposed Final Plat of Resubdivision of Bristol Bay Lot 2048 – Unit 9
and Lot 2049 – Unit 11, the Planning and Zoning Commission recommends approval of the plat to the
City Council as presented by the Petitioner in a plan prepared by HR Green, dated last revised
December 6, 2017, and further subject to {insert any additional conditions of the Planning and Zoning
Commission}…
Action:
Harker – aye; Olson – aye; Horaz – aye; Goins – aye; Marcum – aye; Gockman - aye– 6
ayes; 0 no.
Attachments:
1. Draft Ordinance
2. Staff Memo to Planning and Zoning Commission
3. Bristol Bay Unit Map prepared by EEI, dated 11-30-17
4. Petitioner Applications for Amended Annexation Agreement & Amended Final Plat w/ attachments
5. Proposed Final Plat of Resubdivision prepared by HR Green dated last revised 12/6/17.
6. EEI Letter to the City dated December 4, 2017 re: Bristol Bay Resubdivision.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Brad Sanderson, EEI, City Engineer
Date: January 3, 2018
Subject: PZC 2017-14 Bristol Bay – NE Quadrant of Galena Rd & IL 47
Amended Final Plat of Resubdivision for Units 9 and 11
1
Request Summary:
Applications have been filed with the City of Yorkville by the developer/owner of the Bristol Bay
subdivision, Centex Real Estate Company, LLC, seeking to amend an existing annexation agreement and
replat unfinished and dormant portions of the subdivision with consideration to reduce and/or release
certain letters of credit currently held by the City from approximately $2 million to roughly $200K.
Due the stall in development as a result of the 2008 economic crisis, homebuilders have seen little
to no demand for the new construction of certain housing types, such as condominium and townhomes.
Centex is, therefore, seeking to sell off
subareas within already platted portions
Bristol Bay that are not seen as viable
development opportunities in today’s market.
As proposed, Centex is requesting the release
of existing bonds for only the undeveloped
portions of Units 9 and 11, and full release of
all security in place for Units 10, 12 and 13.
Since portions of Units 9 and 11 are already
developed, Centex will separate the
dormant/unfinished area into newly created
sub-units.
If approved, the reduced bond amount
would cover any maintenance on utilities
and/or soil erosion and sedimentation control
items related to the existing improvements
already installed within Units 9, 10, 11 12 and
13 that have not been accepted. The proposed
replacement bond would not expire and no
building permits will be issued within the
unfinished portions of these units until such
time a future developer posts full security for
all outstanding site work, development,
landscaping and public improvements with the
City. In addition, Centex proposes to post cash
with the City to replace an existing security
bond for intersection improvements to Route 47 and Bertram Drive and Route 47 and Bristol Bay Drive
within Units 1 and 2 of the development.
A staff level technical review of the request was discussed at a Plan Council meeting held on
November 9, 2017. The review of the amended Final Plat of Subdivision to create the sub-units in Unit 9
and 11 will be conducted at the December 13, 2017 Planning and Zoning Commission meeting. Final
consideration of the amendment to the Bristol Bay Annexation Agreement and amended Final Plat of
Subdivision is tentatively scheduled for the January 9, 2018 City Council meeting.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Brad Sanderson, EEI
Date: December 6, 2017
Subject: PZC 2017-14 Bristol Bay – Proposed Amended Annex. Agrmt & Final Plat
Replatting and Reduction in Bonds/LOCs for Units 9-13
2
Development Background:
The Bristol Bay subdivision covers over 630 acres of land within the northeast quadrant of
Yorkville’s corporate boundaries and was master planned to have over 2,000 dwelling units consisting of
single-family, condominium, townhome and duplex housing types. Planned to be developed in two (2)
phases, Phase I comprised Units 1 – 8 and Phase II encompassed Units 9-13. Since its original annexation
agreement approval in April 20051, the Bristol Bay Subdivision has constructed 648 units (~30%) which
include 272 multiple-family units (condos), 168 townhomes, and 208 single-family dwellings.
The City approved the first amendment to the Bristol Bay annexation agreement in June 20102 to
address intersection improvement obligations, park land cash fees, temporary occupancy security,
potential future replatting of condominiums with townhomes or single-family detached housing, and an
extension of building code ordinance and fee locks. Since that time, the developer has steadily made
progress on outstanding punchlist items within the unfinished portions of the subdivision and moved
towards final acceptance of public infrastructure and improvements within the completed units of the
development.
Current Site Conditions/Proposed Reductions:
As mentioned previously, some improvements have been completed within the development. The
city’s engineering consultant, EEI, has recently performed an overall punchlist of the units within the
subdivision and has provided the following recommendations for reduction/release.
Location Bond
Value Bond Purpose Comment Recommendation
Unit 1 $24,200 International
Fidelity #0504706 Bertram Dr. Pulte to pay cash per
agreement
Bond to be
released
Unit 2 $147,400 International
Fidelity #0504707
Bristol Bay
Dr.
Pulte to pay cash per
agreement
Bond to be
released
Unit 3 $172,371 Liberty Mutual
#268009420
Maintenance
Bond
Unit accepted on 1/24/17;
All work is complete;
Bond to be
released
Unit 9 $847,848.97 Arch Insurance
Co., # SU1114154 Site Work Replacement bond to be
provided per agreement
Bond to be
released
Unit 9 $151,468.83 Arch Insurance
Co., # SU1114157 Landscaping Replacement bond to be
provided per agreement
Bond to be
released
Unit 9 $10,471.65 Arch Insurance
Co., # SU1114160 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 10 $19,103.42 Arch Insurance
Co., # SU1114161 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $18,025.26 Arch Insurance
Co., # SU1114162 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $657,233.93 Arch Insurance
Co., # SU1114155 Site Work Replacement bond to be
provided per agreement
Bond to be
released
Unit 11 $232,023.36 Arch Insurance
Co., # SU1114156 Landscaping Replacement bond to be
provided per agreement
Bond to be
released
Unit 12 $7,869.78 Arch Insurance
Co., # SU1114163 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Unit 13 $32,537.31 Arch Insurance
Co., # SU1114164 Earthwork Replacement bond to be
provided per agreement
Bond to be
released
Following are brief comments from the engineer regarding the current condition and reasoning
for a proposed bond release for each item listed above:
1 http://50.193.91.100/weblink/0/doc/30211/Page1.aspx
2 http://50.193.91.100/weblink/0/doc/13637/Page1.aspx
3
• Unit 3 was accepted on January 24, 2017. This unit was re-inspected this fall and all additional
work has been completed. Since we are near the one-year date, we are recommending a full
release at this time.
• A portion of Unit 11 will be considered for acceptance during the December series of meetings.
If accepted the proposed bond amount will be $16,159. This will be a maintenance bond.
• We are recommending a bond amount of $200,000 to cover any maintenance on utilities and/or
soil erosion and sedimentation control items related to the improvements installed within Units 9,
10, 11, 12 and 13 that have not been accepted. This bond should not expire until such time the
areas are developed.
Current Bond/ LOC Reduction Policy Deviations:
The city’s current subdivision security reduction policy for bonds or Letters of Credit (LOC) is to
retain twenty percent (20%) of the value of substantially completed items and 120% of uncompleted
items, in addition to applying an inflation factor based upon the Engineering News Record Construction
Cost Index. The proposed request would deviate from this policy by allowing a reduction of
approximately 90% of the current bonds from $1,976,582.20 to $200,000.00 without substantial
completion of those items, and a full release of security for items not yet constructed.
Proposed Amended Final Plats:
Centex has provided the attached preliminary Final Plat of Resubdivision plans prepared by HR
Green for the undeveloped/dormant subareas in Units 9 (Lot 2048) and 11 (Lot 2049). Unit 9 will be
resubdivided into Lot 3 (developed area) and Lot 4 (dormant/undeveloped area), while Unit 11 will be
resubdivided into Lot 1 (developed area) and Lot 2 (dormant/undeveloped area). The total acreage of the
resubdivided units is approximately 15.5 acres and contains public utility and drainage easements.
The city engineer has reviewed and recommends approval of the submitted plat of resubdivision
which will be considered at the Planning and Zoning Commission meeting scheduled for December 13,
2017.
Staff Comments:
The items listed above consist of land improvements required to have security in place to
guarantee their completion and any maintenance needed during the 1 year warranty period after City
acceptance. While this request deviates from our current policy, there is precedent of partially reducing
and releasing letters of credits/bonds for residential developments in Yorkville where public
improvements have yet to be installed, such as in Grande Reserve in 2011, Blackberry Woods in 2010
and Kendallwood Estates 2012. Most importantly, the release and reduction of the bonds are for non
critical components of public improvements within the existing subdivision and will not impact the
current infrastructure operations. Staff also has no major concerns regarding the proposed final plat of
resubdivision.
The City Attorney has prepared the attached draft amended Annexation Agreement detailing the
proposed bond reduction for consideration at the December 12, 2017 public hearing. Staff and the
applicant will be available at Tuesday night’s meeting to answer questions from the City Council.
Attachments:
1. Draft Amended Annexation Agreement
2. Bristol Bay Unit Map prepared by EEI, dated 11-30-17
3. Bristol Bay Overall Development Layout Map prepared by SEC Group dated 10-30-06
4. Plan Council Memos prepared by EEI dated 11-8-17 & Comm. Dev. Dir. Dated 11-6-17
5. Correspondence from Comm. Dev. Dir. to Petitioner dated 11-9-17
6. Petitioner Applications for Amended Annexation Agreement & Amended Final Plat w/ attachments
7. Proposed Final Plat of Resubdivision prepared by HR Green dated 12/6/2017
8. EEI Letter to the City dated December 4, 2017 re: Bristol Bay Resubdivision.
9. Public Hearing Notice
1
Project Background/Request:
The Bristol Bay subdivision covers over 630 acres of land within the northeast quadrant of
Yorkville’s corporate boundaries and was master planned to have over 2,000 dwelling units consisting of
single-family, condominium, townhome and duplex housing types. Planned to be developed in two (2)
phases, Phase I comprised Units 1 – 8 and Phase II encompassed Units 9-13. Since its original annexation
agreement approval in April 2005, the Bristol Bay Subdivision has constructed 648 units (~30%) which
include 272 multiple-family units (condos), 168 townhomes, and 208 single-family dwellings.
Due the stall in development as a result of the 2008 economic crisis, homebuilders have seen little
to no demand for the new construction of certain housing types, such as condominium and townhomes.
Centex is, therefore, seeking to sell off subareas within already platted portions Bristol Bay that are not
seen as viable development opportunities in today’s market. As proposed, Centex is requesting approval
of an amended Final Plat to resubdivide portions of Units 9 and 11 to separate the dormant/unfinished
from the built-out areas and create new sub-units.
Proposed Amended Final Plat:
Centex has provided the attached preliminary Final Plat of Resubdivision plans prepared by HR
Green for the undeveloped/dormant subareas in Units 9 (Lot 2048) and 11 (Lot 2049). Unit 9 will be
resubdivided into Lot 3 (developed area) and Lot 4 (dormant/undeveloped area), while Unit 11 will be
resubdivided into Lot 1 (developed area) and Lot 2 (dormant/undeveloped area). The total acreage of the
resubdivided units is
approximately 15.5 acres and
contains public utility and
drainage easements.
The proposed Final Plat
of Resubdivision has been
reviewed by the City engineering
consultant, Engineering
Enterprises Inc., for compliance
with the Subdivision Control
Ordinance’s Standards for
Specification. Comments dated
December 4, 2017 were provided
to the developer related to the
proposed amended Final Plat (see
attached). The engineering
review has found the submitted
plans in general conformance with the City’s requirements and standard engineering practices.
Staff Comments/Recommendation:
Based upon the review of the proposed amended Final Plat of Resubdivision for Units 9 and 11 in
the Bristol Bay subdivision, staff believes the submitted plans are consistent with the intent of the
Memorandum
To: Planning and Zoning Commission
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Brad Sanderson, EEI
Date: December 5, 2017
Subject: PZC 2017-14 Bristol Bay – NE Quadrant of Galena Rd & IL 47
Amended Final Plat of Resubdivision for Units 9 and 11
2
approved development site plan and current subdivision control regulations. Therefore, we recommend
approval of the amended Final Plat of Resubdivision as currently presented.
Proposed Motion:
In consideration of the proposed Final Plat of Resubdivision of Bristol Bay Lot 2048 – Unit 9 and Lot
2049 – Unit 11, the Planning and Zoning Commission recommends approval of the plat to the City
Council as presented by the Petitioner in a plan prepared by HR Green, dated last revised December 6,
2017, and further subject to {insert any additional conditions of the Planning and Zoning
Commission}…
Attachments:
1. Bristol Bay Unit Map prepared by EEI, dated 11-30-17
2. Petitioner Applications for Amended Annexation Agreement & Amended Final Plat w/ attachments
3. Proposed Final Plat of Resubdivision prepared by HR Green dated last revised 12/6/17.
4. EEI Letter to the City dated December 4, 2017 re: Bristol Bay Resubdivision.
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
See attached memorandum.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Planning and Zoning Commission #2
Tracking Number
PZC 2017-15 and EDC 2018-05
Cedarhurst Living, LLC – Amended Final Plat of Subdivision
City Council - January 9, 2018
02-28-17
Approval of Amend. AA & PUD
PZC 2017-01
Majority
Approval
Proposed Amended Final Plat of Subdivision for Cedarhurst Living, LLC.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
Ordinance No. 2018-___
Page 1
STATE OF ILLINOIS )
) ss.
COUNTY OF KENDALL )
Ordinance No. 2018-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING AN AMENDED FINAL PLAT FOR
THE CEDARHURST OF YORKVILLE PLANNED UNIT DEVELOPMENT
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the Mayor and City Council approved by Ordinance Number ________
dated ________________, AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,
KENDALL, COUNTY, ILLINOIS APPROVING AN AMENDED FINAL PLANNED UNIT
DEVELOPMENT PLAT, for the Cedarhurst of Yorkville development; and,
WHEREAS, HR Green, Inc. of behalf of Dover Development, LLC (the “Developer”)
has filed an application to amend the final planned unit development plat for the Cedarhurst Of
Yorkville P.U.D. to dedicate approximately 0.155 acres of right-of-way (30 feet in width) along
a portion of the property’s frontage on Cannonball Trail and granting a 1.351 acre stormwater
management easement to the City; and,
WHEREAS, the Planning and Zoning Commission convened and held a public hearing
on the 13th day of December, 2017, to consider the request for the approval of the amended final
plat; and,
WHEREAS, the Planning and Zoning Commission reviewed the standards set forth in
Section 10-8-10 of the Zoning Ordinance in the Yorkville City Code and made a
recommendation to the Mayor and City Council (“the Corporate Authorities”) for approval of the
amended final planned unit development plat.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: The above recitals are incorporated herein and made a part of this Ordinance.
Ordinance No. 2018-___
Page 2
Section 2: That the Corporate Authorities hereby approve and authorize the execution of
the FINAL PLAT OF CEDARHURST OF YORKVILLE P.U.D. SUBDIVISION prepared by HR
Green, Inc. dated last revised May 23, 2017, attached hereto and made a part hereof by reference
as Exhibit A, for the Subject Property, legally described on Exhibit B with Property Index
Numbers of 02-29-100-004 and 02-29-100-005.
Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of ____________________, 2018.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of ____________________, 2018.
______________________________
MAYOR
Ordinance No. 2018-___
Page 3
EXHIBIT “A”
FINAL PLAT OF CEDARHURST OF YORKVILLE P.U.D. SUBDIVISION
Ordinance No. 2018-___
Page 4
EXHIBIT “B”
LEGAL DESCRIPTION
A SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 29 TOWNSHIP 37
NORTH RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN IN THE UNITED CITY
OF YORKVILLE, KENDALL COUNTY, ILLINOIS.
Background/Proposed Request
As the Planning and Zoning Commission will recall, the annexation agreement and planned unit
development (PUD) amendment for Cedarhurst Living (formerly known as Cannonball Trails), an assisted
living and memory care facility, was approved by the City Council in February 2017. The approximately
6.7-acre parcel, located at the northeast corner of US 34 (Veterans Parkway) and Cannonball Trail, consists
of a two-story 73-unit building as a PUD with underlining zoning of B-2 Retail Commerce Business
District. The developer is requesting final plat of subdivision amendment approval for the site to grant a
stormwater management easement to the City for the onsite detention basin and dedication of right-of-way
along a portion of Cannonball Trail.
Planning & Zoning Commission Action:
The Planning and Zoning Commission reviewed the request for final plat approval at a meeting
held on December 13, 2017 and made the following action on the motion below:
In consideration of the proposed Final Plat of Cedarhurst of Yorkville PUD Subdivision, the
Planning and Zoning Commission recommends approval of the plat to the City Council as
presented by the Petitioner in a plan prepared by HR Green, dated last revised May 23, 2017, and
further subject to {insert any additional conditions of the Planning and Zoning Commission}…
Action:
Harker – aye; Olson – aye; Horaz – aye; Goins – aye; Marcum – aye; Gockman - aye– 6
ayes; 0 no.
Attachments:
1. Draft Ordinance
2. Staff Memo to Planning and Zoning Commission
1. Copy of Petitioner’s Application
2. Final Plat of Cedarhurst of Yorkville PUD Subdivision prepared by HR Green date last revised 05-23-
17.
3. EEI Letter to the City dated June 9, 2017 re: Cedarhurst Living – Engineering Plan Review – 3rd
Submittal.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Brad Sanderson, EEI, City Engineer
Date: January 3, 2018
Subject: PZC 2017-15 Cedarhurst Living – NEC Cannonball Trail & US 34
Amended Final Plat Approval
Project Background/Request:
As the Planning and Zoning Commission will recall, the annexation agreement and planned unit
development (PUD) amendment for Cedarhurst Living (formerly known as Cannonball Trails), an
assisted living and memory care facility, was approved by the City Council in February 2017. The
approximately 6.7-acre parcel, located at the northeast corner of US 34 (Veterans Parkway) and
Cannonball Trail, consists of a two-story 73-unit building as a PUD with underlining zoning of B-2 Retail
Commerce Business District. The developer is requesting final plat of subdivision amendment approval
for the site to grant a stormwater management easement to the City for the onsite detention basin and
dedication of right-of-way along a portion of Cannonball Trail.
Proposed Amended Final Plat:
As part of the 2017 approval of an amendment to the annexation and planned unit development
(PUD) agreement, the City also approved a final PUD plat for the site which illustrated the new building
configuration, parking/vehicular circulation and setback requirements. All approvals granted were subject
to final engineering approval by the City’s engineer which stipulated future right-of-way dedication and
an easement across the dry detention area. The developer has completed all site engineering to the
satisfaction of the City engineer and construction has begun on the property. The developer is now ready
to formally dedicate approximately 0.155 acres of right-of-way (30’ wide) along a portion of the
property’s frontage on Cannonball Trail as well as granting a 1.351-acre stormwater management
easement to the City, should the owner or future owner not maintain the detention basin.
The proposed Final Plat of Subdivision has been reviewed by the City’s engineering consultant,
Engineering Enterprises Inc., for compliance with the Subdivision Control Ordinance’s Standards for
Specification. Comments dated June 9, 2017 were provided to the developer/petitioner related to the
proposed Final Plat (see attached). The engineering review has found the submitted plans in general
conformance with the City’s requirements and standard engineering practices.
Staff Comments/Recommendation:
Based upon the review of the proposed Final Plat of Cedarhurst of Yorkville PUD Subdivision,
staff believes the submitted plans are consistent with the approved development site plan and the current
subdivision control regulations. Therefore, we recommend approval of the Final Plat of Yorkville PUD
Subdivision as currently presented.
Proposed Motion:
In consideration of the proposed Final Plat of Cedarhurst of Yorkville PUD Subdivision, the Planning
and Zoning Commission recommends approval of the plat to the City Council as presented by the
Petitioner in a plan prepared by HR Green, dated last revised May 23, 2017, and further subject to
{insert any additional conditions of the Planning and Zoning Commission}…
Attachments:
1. Copy of Petitioner’s Application
2. Final Plat of Cedarhurst of Yorkville PUD Subdivision prepared by HR Green date last revised 05-23-17.
3. EEI Letter to the City dated June 9, 2017 re: Cedarhurst Living – Engineering Plan Review – 3rd Submittal.
Memorandum
To: Planning and Zoning Commission
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: November 28, 2017
Subject: PZC 2017-15 Cedarhurst Living – NEC Cannonball Trail & US 34
Amended Final Plat Approval