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City Council Minutes 2017 11-28-17 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,NOVEMBER 28,2017 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Hilt,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Morrison,Community Development Director Barksdale-Noble,Building Code Official Ratos,Director of Parks and Recreation Evans,Assistant City Administrator Willrett UORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Funkhouser requested that Item# 12 on the consent agenda,Ordinance Amending the Code of Ordinances Regulating On-Street Parking(Mill Street)(PW 2017-82),be moved to the regular agenda under the Public Works Committee Report. Alderman Tarulis requested that Item#9 on the consent agenda,Kennedy Road Shared Use Path(ITEP) (PW 2017-79),be moved to the regular agenda under the Public Works Committee Report. Alderman Colosimo requested that Item# 11 on the consent agenda,Kendall County TAP Grant Application(PW 2017-81),be moved to the regular agenda under the Public Works Committee Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Swearing-in of Patrol Officer—Robert J.Harris III Mayor Golinski called Robert J.Harris III to the front.Mayor Golinski swore in Robert J.Harris III. Doc Wilson Award Mayor Golinski recognized former Mayor and current board of Fire and Police Commission Chairman, Bob Johnson, for receiving the Doc Wilson Award from the Illinois State Fire and Police Commissioner's Association.Mayor Golinski pointed out all of Mr.Johnson accomplishments to the City of Yorkville. Mayor Golinski presented a certificate to Mr.Johnson for being awarded the Doc Wilson Award.Mr. Johnson spoke and thanked the City.He also recognized his wife. Employee Appreciation of Service Pete Ratos Mayor Golinski called Community Development Director Barksdale-Noble up to the front. She gave the background on Building Code Official Pete Ratos employment,and thanked him for his service and dedication to the City.Mayor Golinski presented Building Code Official Ratos with a certificate of n appreciation for his five years of service to the United City of Yorkville. Tom Konen Mayor Golinski called Public Works Director Dhuse to the front.Public Works Director Dhuse gave the background on Tom Konen's employment.He was honored for five years of employment.Public Works Director Dhuse thanked Tom Konen for his five years of service. Shay Remus Mayor Golinski called Director of Parks and Recreation Evans and Shay Remus to the front.Director of Parks and Recreation Evans gave background on Shay Remus,and told her it was an honor to be standing The Minutes of the Regular Meeting of the City Council—November 28,2017—Page 2 of 6 with her.Mayor Golinski presented Shay Remus with a token of appreciation for her ten years of service to Yorkville. Police Chief Hart Mayor Golinski stated that he would like to recognize Police Chief Hart.Mayor Golinski called Police Chief Hart to the front and gave the background on Police Chief Hart.Mayor Golinski thanked Police Chief Hart for his twenty-five years of service and dedication to the City of Yorkville.Mayor Golinski presented Police Chief Hart with a certificate of recognition.Police Chief Hart spoke about his twenty- five years of service.He thanked his wife and stated it is their twenty-five year anniversary this year. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Jason Hedmen spoke in regards to item CC 2017-55 Tax Levy. CONSENT AGENDA 1. Monthly Treasurer's Report for October 2017(ADM 2017-80) 2. 2017 Bond Abatement Ordinances(ADM 2017-86) a. Ordinance 2017-56 abating the tax hereto levied for the year 2017 to pay the principal of and interest on$3,500,000 General Obligation Bonds(Alternate Revenue Source),Series 2004B - authorize Mayor and City Clerk to execute b. Ordinance 2017-57 abating the tax levied for the year 2017 to pay the principal of and interest on the$11,150,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2011-authorize Mayor and City Clerk to execute c. Ordinance 2017-58 abating the tax levied for the year 2017 to pay the principal of and interest on the$1,235,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014 -authorize Mayor and City Clerk to execute d. Ordinance 2017-59 abating the tax levied for the year 2017 to pay the principal of and interest on the$4,295,000 General Obligation Bonds(Alternate Revenue Source), Series 2014A- authorize Mayor and City Clerk to execute e. Ordinance 2017-60 abating the tax levied for the year 2017 to pay the principal of and interest on the$2,300,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series n 2014B-authorize Mayor and City Clerk to execute f. Ordinance 2017-61 abating the tax levied for the year 2017 to pay the principal of and interest on the$1,290,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014C-authorize Mayor and City Clerk to execute g. Ordinance 2017-62 abating the tax levied for the year 2017 to pay the principal of and interest on the$5,575,000 General Obligation Bonds(Alternate Revenue Source), Series 2015A- authorize Mayor and City Clerk to execute h. Ordinance 2017-63 abating the tax levied for the year 2017 to pay the principal of and interest on the$5,800,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2016 -authorize Mayor and City Clerk to execute 3. 2017 SSA Abatement Ordinances(ADM 2017-87) a. Ordinance 2014-64 Abating Special Service Area Taxes for Special Service Area Number 2003-100(Raintree Village Project)and Approving the Amended Special Tax Roll-authorize Mayor and City Clerk to execute b. Ordinance 2017-65 Abating Special Service Area Taxes for Special Service Area Number 2003-101 (Windett Ridge Project)and Approving the Amended Special Tax Roll-authorize Mayor and City Clerk to execute c. Ordinance 2017-66 Abating Special Service Area Taxes for Special Service Area Number 2004-104(Central Grande Reserve)and Approving the Amended Special Tax Roll-authorize Mayor and City Clerk to execute d. Ordinance 2017-67 Abating Special Service Area Taxes for Special Service Area Number 2004-107(Raintree Village H Project)-authorize Mayor and City Clerk to execute e. Ordinance 2017-68 Abating Special Service Area Taxes for Special Service Area !-� Numbers 2005-108 and 2005-109 Special Tax Refunding Bonds, Series 2016(Autumn Creek Project and Bristol Bay I Project)-authorize Mayor and City Clerk to execute 4. Ordinance 2017-69 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2018 and Ending April 30,2019 in and for the United City of Yorkville Special Service Area Number 2004-201 (Fox Hill)-authorize Mayor and City Clerk to execute (ADM 2017-88) 5. Water Department Reports for July,August, and September 2017(PW 2017-75) 6. 2017 Sanitary Sewer Lining—Change Order No. 1 -authorize Mayor to execute(PW 2017-76 2017) 7. West Washington Street Water Main Improvements—Change Order No. 1 -authorize Mayor to execute(PW 2017-77) The Minutes of the Regular Meeting of the City Council—November 28,2017—Page 3 of 6 8. Countryside Water Main and Roadway Improvements—Change Order No. 2-authorize Mayor to execute(PW 2017-78) 9. Fountain Village—Completion of Improvements—Engineering Agreement-authorize Mayor and City Clerk to execute(PW 2017-80) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Hernandez-aye,Plocher-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—October 24,2017 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of October 24,2017 as presented; seconded by Alderman Koch. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,317,716.99. REPORTS MAYOR'S REPORT Proclamation for Illinois Bicentennial (CC 2017-54) Mayor Golinski stated that there is a proclamation in the packet if anyone would like to read it. Tax Levy (CC 2017-55) a. Resolution 2017-33 Requesting Separate Limiting Rates for All City Funds Mayor Golinski entertained a motion to approve a resolution requesting separate limiting rates for all City funds and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by n Alderman Milschewski. Motion approved by a roll call vote.Ayes-8 Nays-0 Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Hernandez-aye,Koch-aye,Plocher-aye b. Ordinance 2017-70 for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1,2018 and Ending on April 30,2019 Mayor Golinski entertained a motion to approve an ordinance for the levy and assessment of taxes for the fiscal year beginning on May 1,2018 and ending on April 30,2019 and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Funkhouser. Motion approved by a roll call vote.Ayes-8 Nays-0 Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye, Hernandez-aye,Koch-aye,Plocher-aye,Frieders-aye TIF 1/TIF 2 Process (CC 2017-56) Mayor Golinski stated this is just an update on the TIF 1 /TIF 2 process.He stated that City Administrator Olson attended the Kendall County Board Finance Committee and Committee of the whole meeting. City Administrator Olson gave an update.Alderman Funkhouser,City Administrator Olson, Mayor Golinski,and City Attorney Orr discussed this further. PUBLIC WORKS COMMITTEE REPORT n Kennedy Road Shared Use Path(ITEP)—Authorization No.3 (PW 2017-79) Alderman Frieders made a motion for authorization No. 3 on the Kennedy Road Shared Use Path and authorize the City Administrator to execute; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-6 Nays-2 Frieders-aye Tarulis-nay,Colosimo-nay,Funkhouser-aye, Milschewski-aye,Hernandez-aye,Koch-aye,Plocher-aye Kendall County TAP Grant Application The Minutes of the Regular Meeting of the City Council—November 28,2017—Page 4 of 6 (PW 2017-81) Alderman Frieders made a motion to authorize the Kendall County TAP Grant application and authorize staff to apply for right-of-way and or easement acquisition for the 2018 KC-Tap Grant Program for the Fox Road Shared-Use Path Project; seconded by Alderman Milschewski. Motion approved by a roll call vote.Ayes-7 nays-1 Tarulis-aye,Colosimo-nay,Funkhouser-aye,Milschewski-aye, Hernandez-aye,Koch-aye,Plocher-aye,Frieders-aye Ordinance 2017-71 Amending the Code of Ordinances Regulating On-Street Parking(Mill Street) (PW 2017-82) Alderman Frieders made a motion to approve an ordinance amending the code of ordinances regulation on-street parking(Mill Street)and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. Alderman Funkhouser wanted more clarification on this issue. City Administrator Olson and Alderman Funkhouser discussed this. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye,Hernandez-aye, Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye ITEP Projects (PW 2017-73) a. Resolution 2017-34 Authorizing Application for the Illinois Transportation Enhancement Program and Execution of All Necessary Documents(Fox Road Shared-Use Path) b. Resolution 2017-35 Authorizing Application for the Illinois Transportation Enhancement Program and Execution of All Necessary Documents(ComEd Shared-Use Path) c. Resolution 2017-36 Authorizing Application for the Illinois Transportation Enhancement Program and Execution of All Necessary Documents(Downtown Hill Streetscaping) Alderman Frieders made a motion to approve a resolution authorizing application for the Illinois Transportation Enhancement Program and execution of all necessary documents(Fox Road Shared-Use n Path);to approve a resolution authorizing application for the Illinois Transportation Enhancement Program and execution of all necessary documents(ComEd Shared-Use Path); and to approve a resolution authorizing application for the Illinois Transportation Enhancement Program and execution of all necessary documents(Downtown Hill Streetscaping)and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. Alderman Frieders thinks these are all cool.Even though these are long shots,each have individual sets of merit.Alderman Koch commented on this issue. Motion approved by a roll call vote.Ayes-7 Nays-1 Funkhouser-aye,Milschewski-aye,Hernandez-aye,Koch-aye, Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-nay Ordinance Amending the Traffic Schedule and Index(Intersection of Heustis Street and E.Van Emmon Street) (PW 2017-83) Alderman Frieders made a motion to approve an ordinance amending the traffic schedule and index (Intersection of Heustis Street and E.Van Emmon Street)and authorize the Mayor and City Clerk to execute; seconded by Alderman Hernandez. Alderman Milschewski clarified her request for a blinking light at this intersection.Alderman Koch supports the four way,also.Alderman Plocher agrees with Alderman Milschewski but stated there are about two nights a year where a car is unable to stop at that intersection. Someone will get hit.Alderman Funkhouser feels it should stay as a two way stop sign,but the line of site should be improved on the n Northeast corner of the intersection.Alderman Colosimo commented on how traffic studies work.He feels the worst option would be flipping the stop signs.Alderman Colosimo feels the traffic study option is by far the worst option.He likes keeping it the way it is or making it a four way stop.Alderman Plocher stated the local residents approach that intersection as a four-way-stop.Alderman Milschewski offered examples of accidents at that intersection.Mayor Golinski stated what was the problem with flashing the stop signs like Alderman Milschewski brought up. City Administrator Olson stated that whatever action the City takes the focus should be on limiting the City's liability resulting from any accidents at the intersection.Alderman Colosimo stated from a liability standpoint, since the traffic study concluded there should be stop signs on Heustis,would the City reduce its liability by making it a four- way-stop. City Administrator Olson responded no and explained.Alderman Colosimo does not agree with the results of the traffic study.Alderman Frieders would like to consider the findings of the traffic study The Minutes of the Regular Meeting of the City Council—November 28,2017—Page 5 of 6 and believes that it would be best to go with the experts recommendation.EEI Engineer Morrison clarified the findings of the traffic study.Alderman Funkhouser asked how did the study get initiated. City Administrator Olson described the process of initiating the study.Alderman Funkhouser asked Alderman Milschewski is she felt there was a disconnect between what her request was to what was in front of the Council.Alderman Milschewski didn't expect a full study.When the results came back, she was surprised by the recommendation.Alderman Funkhouser recognizes the value of the study,but doesn't necessarily agree with the results.Alderman Frieders believes that the purpose of this study was legitimate.He values the findings from the traffic study.Alderman Funkhouser questioned the process of how the study was initiated.Alderman Milschewski disagrees with Alderman Frieders. She wasn't asking n for any additional signage,just flashing lights.Alderman Milschewski mentioned some of the issues with the sight lines regarding the intersection.Alderman Frieders understands the pressure the City's residents can apply concerning issues important to them.Alderman Frieders also stated that the Council should be focused more on the data obtained from the traffic study than the process to how it was initiated.The Council has the duty make a decision based on the data obtained by the experts study. City Administrator Olson believes that the traffic study was warranted.Mayor Golinski stated this situation is unique in the fact that the Council has two alderman who live on that street.Alderman Milschewski and Alderman Plocher would like to leave the intersection the way it is. Alderman Colosimo called the vote. Motion failed by a roll call vote.Ayes-0 Nays-8 Colosimo-nay,Funkhouser-nay,Milschewski-nay,Hernandez-nay, Koch-nay,Plocher-nay,Frieders-nay,Tarulis-nay ECONOMIC DEVELOPMENT COMMITTEE REPORT Resolution 2017-37 Approving an Agreement with Farr Associates Architecture and Urban Design,P.C.(Downtown Overlay District) (EDC 2017-72) Alderman Koch made a motion to approve a resolution approving an agreement with Farr Associates Architecture and Urban Design,P.C. (Downtown Overlay District)and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Hernandez. Motion approved by a roll call vote.Ayes-8 Nays-0 n Hernandez-aye,Koch-aye,Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2017-72 Updating the Regulations when Bidding is Required (ADM 2017-84) Alderman Milschewski made a motion to approve an ordinance updating the regulations when bidding is required and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher. Alderman Funkhouser mentioned the impact of the state legislatures budget impact on City funds.He sees no need for this ordinance to be changed.City Attorney Orr stated this doesn't change the spending limit it changes the public bidding process. City Administrator Olson made a point of clarification of the ordinance.Alderman Plocher made a comment on this ordinance. Motion approved by a roll call vote.Ayes-7 Nays-1 Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye, Colosimo-aye,Funkhouser-nay,Milschewski-aye,Hernandez-aye Ordinance 2017-73 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2018 and Ending April 30,2019 in and for the United City of Yorkville Special Service Area Number 2006-119(Sunflower Estates) (ADM 2017-89) Alderman Milschewski made a motion to approve an ordinance for the amended levy and assessment of taxes for the fiscal year beginning May 1,2018 and ending April 30,2019 in and for the United City of Yorkville Special Service Area Number 2006-119(Sunflower Estates)and authorize the Mayor and City Clerk to execute; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-8 Nays-0 Plocher-aye,Frieders-aye,Tarulis-aye,Colosimo-aye, Funkhouser-aye,Milschewski-aye,Hernandez-aye,Koch-aye PARK BOARD The Minutes of the Regular Meeting of the City Council—November 28,2017—Page 6 of 6 No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of. 1.For litigation 2.For collective negotiating matters So moved by Alderman Colosimo; seconded by Alderman Hernandez. Motion approved by a roll call vote.Ayes-8 Nays-0 Tarulis-aye,Milschewski-aye,Colosimo-aye,Plocher-aye, Hernandez-aye,Koch-aye,Funkhouser-aye,Frieders-aye, , n The City Council entered Executive Session at 8:27 p.m. The City Council returned to regular session at 9:08 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 9:09 p.m. Minutes submitted by: Beth arren, City Clerk,City of Yorkville,Illinois n REGULAR CITY COUNCIL MEETING Public Comment I November 28, 2017 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: REGULAR CITY COUNCIL MEETING November 28, 2017 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: