Public Works Packet 2018 01-16-18
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, January 16, 2018
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: December 19, 2017
New Business:
1. PW 2018-01 Snow Operations Report
2. PW 2018-02 Water Department Reports for October, November and December 2017
3. PW 2018-03 Capital Improvement Projects Update
4. PW 2018-04 Bond/LOC Reduction Quarterly Update
5. PW 2018-05 MFT Resolution for 2018 Road to Better Roads Program
6. PW 2018-06 Letter of Support to IDOT for Funding for Intersection Improvement at Route 47
and Galena Road and for Expansion of the Northern Illinois Route 47 Corridor
7. PW 2018-07 Wyland National Mayors Challenge for Conservation
Old Business:
1. ADM 2017-70 Building Conditions Survey Results
Additional Business:
2017/2018 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs and Planning” 5 Bart Olson & Eric Dhuse
“Vehicle Replacement” 6 Bart Olson & Eric Dhuse
“Water Planning” 8 Eric Dhuse & Brad Sanderson
“Capital Improvement Plan” 11 Bart Olson & Eric Dhuse
“Water Conservation Plan” 15 Eric Dhuse & Brad Sanderson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, January 16, 2018
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. December 19, 2017
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2018-01 Snow Operations Report
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2018-02 Water Department Reports for October, November, and December 2017
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2018-03 Capital Improvement Projects Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2018-04 Bond/LOC Reduction Quarterly Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2018-05 MFT Resolution for 2018 Road to Better Roads Program
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2018-06 Letter of Support to IDOT for Funding for Intersection Improvement at Route 47 and
Galena Road and for Expansion of the Northern Illinois Route 47 Corridor
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2018-07 Wyland National Mayors Challenge for Conservation
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. ADM 2017-70 Building Condition Survey Results
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – December 19, 2017
Public Works Committee – January 16, 2018
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 2
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, December 19, 2017, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski
Absent: Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:02pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: November 21, 2017
The minutes were approved as presented.
New Business:
1. PW 2017-85 Snow Operations Report
Mr. Dhuse reported 1 brining and 1 salt application so far. He will report each month.
2. PW 2017-86 2017 Road to Better Roads Program – Change Order No. 1
This is the final order for the regular contract and resulted in a decrease of $11,738.07. Chairman
Frieders asked to move this to the regular agenda.
3. PW 2017-87 Road to Better Roads Program Additional Work – Change Order No. 1
This change order for the additional work performed, resulted in a decrease of $22,081.07. This moves
to the consent agenda.
4. PW 2017-88 Center Parkway / Countryside Parkway Resurfacing – Change Order No. 1
A decrease of $35,395.58 was reflected in this first and final change order and will move to the consent
agenda.
Page 2 of 2
5. PW 2017-89 Kennedy Road Resurfacing -Change Order No. 1
This project completed by Geneva Construction also reflects a decrease, which is in the amount of
$34,884.06. This moves to the regular agenda per Chairman Frieders.
6. PW2017-90 2018 Sanitary Sewer Lining Engineering Agreement
Mr. Olson referred to the agreement in the packet and said it should be approved now for the schedule
that construction crews adopt in November and December. The agreement deals with design and
construction engineering. This moves to consent.
7. PW 2017-91 East Orange Street Water Main Replacement Engineering Agreement
This is a large, costly project and only design engineering will be addressed for certain sections. The
design agreement for $43,000 is budgeted and recommended. A separate contract will be brought back
for the construction engineering. Mr. Dhuse said the water main in this area is from 1939. He also said
the fire flow would improve with this project. This moves to consent agenda.
8. PW 2017-92 Bristol Bay Unit 11 – Partial Acceptance
Mr. Sanderson reported this is related to the annexation agreement amendment and is the formal
acceptance of a portion of Unit 11. He recommended reduction of the bonds and he said there is still a
a 1-year maintenance agreement for $16,159. All punchlist items are completed and this moves to the
consent agenda.
9. PW 2017-93 Water Code Amendment – Section 7-5-4-1 Meter Costs
Ms. Willrett said this a cleanup for a staff error when the water ordinance was updated in October. The
meter costs had already been done in July. This moves to the consent agenda.
Old Business:
1. ADM 2017-70 Building Conditions Survey Results
Ms. Willrett presented two more building reports: Beecher Center and Wolf Street building (which
houses the Public Works Department). She outlined the repairs needed at Beecher and said the overall
building condition is fair. An RFP will go out for repair costs and the recommendation by staff is to
continue to maintain this building. She also detailed the issues and repair costs for the Wolf St.
building. Staff also recommends maintaining this building since it is in good condition. There was
some further discussion by the committee. These two buildings will also be discussed at next month's
Administration Committee meeting.
Additional Business:
Chairman Frieders asked what the process is for forced annexation of businesses. Mr. Olson said there
are certain guidelines as part of the Comp Plan. Mr. Frieders said with the gas station coming in on
McHugh, it would make good sense for contiguity, to include the parcels still outside the city limits. In
conjuncton, Mr. Olson said people are still burning leaves in that area. It is illegal in the city limits and
the County is not enforcing it at this time.
In another matter, it was noted the school district has not yet approved the TIF.
There was no further business and the meeting was adjourned at 6:28pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2018-01
Snow Removal Update
Public Works Committee – January 16, 2018
None, informational only
Monthly update of snow removal operations
Eric Dhuse Public Works
Name Department
Summary
Below please find the monthly report for snow removal operations. I have also included
salt and brine data that we have gathered from our trucks.
December 24, 2017
This event started slow and lingered for hours longer than expected. We had a crew of 12
employees in working from 8:00am-7:30pm. During this time, we used approximately 60 tons
of salt and 1500 gallons of brine.
December 25, 2017
Crews came back in to try and remove as much snow as possible from the streets before
the temperatures dropped below zero and snow became frozen to the streets. During this
operation, we had 13 drivers in from 10:00am-2:00pm, used approximately 50 tons of salt and
1500 gallons of brine.
December 29, 2017
We had two separate events, early morning and late evening. The first event was a salt
only event from 5:00am-7:00am. There were 9 drivers to cover all 9 routes. The evening event
was a full snow removal event that started at 7:00 pm and lasted until 1:15 am. This was a full
plowing and salting operation for 12 drivers.
December 30, 2017
This was a cleanup and re-salt operation due to blowing snow. 9 drivers plowed and
salted all streets from 1:00pm – 5:45pm. I have attached a spreadsheet that outlines the usage of
salt and brine for the 12/29 and 12/30 events for your review.
January 7, 2018
A crew of 10 drivers were called in for a salt only operation due to freezing rain and
snow. The operation was from 2:00pm-5:30 pm.
January 8, 2018
A crew of 10 drivers were called in for a salt only operation due to overnight snow/ice
pellets. The operation was from 4:00am-7:00am. I have attached a spreadsheet that outlines the
usage of salt and brine for the 1/7 and 1/8 events for your review.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: January 9, 2018
Subject: January Snow Operations Report
Recommendation
I would ask that this be placed on the January 16, 2018 Public Works Committee meeting
as an informational item. If you have any questions or need further information, please let me
know.
12/29 & 12/30
1/4/2018
Recorder JS
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt
1 9 137 14.60 23991 12.00 557 481 40.10
2 27 119 9.20 20120 10.06 492 393 39.07
3
4 13 127 12.50 27429 13.71 484 244 17.79
5 23 189 14.30 50415 25.21 507 652 25.87
6 10 81 7.70 23122 11.56 503 307 26.55
7 28 112 10.50 29927 14.96 537 219 14.64
8 22 79 13.00 17711 8.86 492 0 0.00
9 11 140 11.90 29376 14.69 501 430 29.28
983 11.71 222091 111 509.03 2726 24.16
Avg. Avg. Avg.
1/7 & 1/8
1/9/2018
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt
1 9 122.00 15.10 38416 19.21 653.33 576.00 29.99
2 27 97.40 11.20 38581 19.29 553.53 650.00 33.70
3
4 13 96.00 10.30 34143 17.07 570.00 471.00 27.59
5 23 108.10 15.20 36386 18.19 506.77 612.00 33.64
6 10 92.00 11.70 38912 19.46 553.51 430.00 22.10
7 28 91.80 13.10 29927 14.96 448.68 501.00 33.48
8 22 0.00 0.00 0 0.00 #DIV/0! 0.00 #DIV/0!
9 11 94.20 9.40 39397 19.70 549.47 579.00 29.39
702 10.75 255762 128 547.90 3819 29.98
Avg. Avg. Avg.
EVENT TOTALS
No Data Available. Route driven by small trucks with no recording capabilities.
No Data Available. Route driven by small trucks with no recording capabilities.
Snow Event Date
Date of Recording
Snow Operations Salt and Brine Data
Snow Operations Salt and Brine Data
Snow Event Date
Date of Recording
EVENT TOTALS
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2018-02
Water Department Reports for October, November, and December 2017
Public Works Committee – January 16, 2018
Majority
Approval
Monthly water reports.
Tom Konen Public Works
Name Department
4.0 CI?, United City of Yorkville
E.tk-ins WATER DEPARTMENT REPORT
LE 0 OCTOBER 2017
MONTH I YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET) FEET) FEET) GALLONS)
4 1401 665 204 21,909,000
7 1527 1105 430 7,678,000
8 1384 840 170 19,352,000
9 1368 870 463 000
TOTAL TREATED 45,466,000
CURRENT MONTH'S PUMPAGE IS 9,066,000 GALLONS less THAN LAST MONTH
3,268,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,466,645 GALLONS
DAILY MAXIMUM PUMPED: 1,903,000 GALLONS
DAILY AVERAGE PER CAPITA USE:81.48 GALLONS
WATER TREATMENT:
CHLORINE: 777 LBS. FED CALCULATED CONCENTRATION: 3.0 MG/L
FLUORIDE: 64 LBS. FED CALCULATED CONCENTRATION: 39 MG/L
POLYPHOSPHATE:1295 LBS. FED CALCULATED CONCENTRATION: 1.33 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
27 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 11 NUMBER OF LEAKS OR BREAKS REPAIRED: 0
MXU'S: 12 BATTERIES: 2
NEW CUSTOMERS:
RESIDENTIAL: 19 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS:
C,T, United City ofityofYorestkWATERDEPARTMENTREPORT
E 0).7 NOVEMBER 2017
MONTH / YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET) FEET) FEET) GALLONS)
4 1386 664 384 18,682,000
7 1527 1125 430 7,180,000
8 1384 840 450 15,370,000
9 1368 861 498 4,190,000
TOTAL TREATED 42,122,000
CURRENT MONTH'S PUMPAGE IS 3,344,000 GALLONS less THAN LAST MONTH
985,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,404,066 GALLONS
DAILY MAXIMUM PUMPED: 2,113,000 GALLONS
DAILY AVERAGE PER CAPITA USE:78.00 GALLONS
WATER TREATMENT:
CHLORINE: 918 LBS. FED CALCULATED CONCENTRATION: 3.0 MG/L
FLUORIDE: 185 LBS. FED CALCULATED CONCENTRATION: 59 MG/L
POLYPHOSPHATE: 1,156 LBS. FED CALCULATED CONCENTRATION: 97 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
27 SATISFACTORY 1 UNSATISFACTORY (EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 6 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S: 2 BATTERIES REPLACED: 13
NEW CUSTOMERS:
RESIDENTIAL: 14 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS:
Service break: Heaustis Street at Casa Santiago, Unknown amount lost.
so o-T
o United City of Yorkville
WATER DEPARTMENT REPORT
DECEMBER 2017
MONTH / YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET) FEET) FEET) GALLONS)
4 1386 664 384 21,018,000
7 1527 1125 430 7,233,000
8 1384 840 456 8,540,000
9 1368 861 509 8,649,000
TOTAL TREATED 41,987,000
CURRENT MONTH'S PUMPAGE IS 253,000 GALLONS less THAN LAST MONTH
1,410,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,354,419 GALLONS
DAILY MAXIMUM PUMPED: 2,153,000 GALLONS
DAILY AVERAGE PER CAPITA USE:75.24 GALLONS
WATER TREATMENT:
CHLORINE: 960 LBS. FED CALCULATED CONCENTRATION: 3.0 MG/L
FLUORIDE: 129 LBS. FED CALCULATED CONCENTRATION: 74 MG/L
POLYPHOSPHATE:1,119 LBS. FED CALCULATED CONCENTRATION: 97 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
27 SATISFACTORY 0 UNSATISFACTORY(EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 9 NUMBER OF LEAKS OR BREAKS REPAIRED: 2
MXU'S: 20 BATTERIES REPLACED: 1
NEW CUSTOMERS: _
RESIDENTIAL: 22 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS:
Main breaks: 511 Madison Court: Lost 90,000 gallons. Route 47 and Beaver Street: Lost 360,000 gallons.
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #3
Tracking Number
PW 2018-03
Capital Project Update
Public Works Committee – January 16, 2018
None
Status Update
Brad Sanderson Engineering
Name Department
The purpose of this memo is to update the Public Works Committee as to the status of the several
projects. A brief summary on the status of the projects is provided below:
Construction Projects
Kennedy Shared Use Path – ITEP
The project is substantially complete. Punchlist items will be addressed in the spring.
Planning/Design Projects
Rt 71 Water main and Sanitary Sewer Relocation
Final plans have been submitted to IDOT. Permitting is in process.
Fox Highlands Plans need to be completed.
Pavillion Road Streambank Stabilization
Design engineering is underway. We are tentatively targeting a June 2018 letting and a late
summer/early fall construction.
2018 RTBR Program
Final design has been initiated. We are tentatively targeting a March 2018 letting.
Fountain Village – Completion of Improvements
Final design has been initiated. We are tentatively targeting a February/March 2018 letting.
2018 Sanitary Sewer Lining Program
Final design has been initiated. We are tentatively targeting a March 2017 letting.
East Orange Street Water Main Improvements
Final design has been initiated.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: January 10, 2018
Subject: Capital Improvement Projects Update
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
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Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
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Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2018-04
Bond/LOC Reduction Summary – December 31, 2017
Public Works Committee – January 16, 2018
Informational
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through December 31, 2017. If you have any
questions, please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: January 10, 2018
Subject: 2017 Bond/LOC Reduction Summary – To Date
31-Dec-17
2017 Bond and Letter of Credit Reduction Report
Date Development/Project
Engineer
Concurrence
City Administrator
Concurrence
Mayor
Concurrence Reduction Final Release Reduction Value Remaining Balance
1/10/2017 Hamman Water main X X X $3,774.09 $0.00
1/24/2017 Bristol Bay Unit 3 X X X $112,267.81 $172,371.00
2/28/2017 Caledonia X X X $416,010.52 $557,615.58
3/17/2017 Ashley Pointe X X X $58,781.25 $119,989.25
9/7/2017 Lot 19 - Yorkville Business Park X X X $5,371.20 $0.00
9/26/2017 Autumn Creek - Unit 2C X X X $458,854.83 $240,015.05
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
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Agenda Item Number
New Business #5
Tracking Number
PW 2018-05
2018 Road to Better Roads Program
Public Works Committee – January 16, 2018
Majority
Consideration of Approval
MFT Resolution Consideration
Brad Sanderson Engineering
Name Department
In accordance with the planned FY19 budget and Roads to Better Roads Program, we are
proceeding with design of the 2018 program. The budgeted MFT portion of the Roads to Better
Roads Program will be $460,000.
Since MFT funds are being utilized to fund the project, IDOT requires the passing of a resolution
to appropriate the funds. Accordingly, please see the attached Appropriation Resolution in the
amount of $460,000.
Staff is seeking approval of the resolution from the City Council.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: January 5, 2018
Subject: 2018 Roads to Better Roads Program
t Resolution for MaintenanceDepartrnero0
of Transportation Under the Illinois Highway Code
Resolution Number Resolution Type Section Number
Original 18-00000-00-GM
BE IT RESOLVED, by the Council of the City of
Goveming Body Type Local Public Agency Type
Yorkville Illinois that there is hereby appropriated the sum of four hundred sixty
Name of Local Public Agency
thousand and 00/100 Dollars ($460,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
05/01/18 to 04/30/19 .
Beginning Date Ending Date
BE IT FURTHER RESOLVED,that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution,are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED,that City of Yorkville
Local Public Agency Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above,to the Department of Transportation,on forms
available from the Department,a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation,and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four(4)ceritified originals of this resolution to the district office
of the Department of Transportation.
i Beth Warren City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
of Yorkville in the State of Illinois,and keeper of the records and files thereof,as
Name of Local Public Agency
provided by statute,do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Council of Yorkville at a meeting held on 01/23/18
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 23rd day of January, 2018
Month,Year
SEAL)
Clerk Signature
APPROVED
Regional Engineer
Department of Transportation Date
Printed 01/ 11/18 BLR 14220(Rev.03/13/17)
Instructions for BLR 14220
This form shall be used when a Local Public Agency(LPA)wants to perform maintenance operations using Motor Fuel Tax(MFT)funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual(BLRS Manual)for more detailed information.This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221.For signature requirements refer to Chapter 2,Section 3.05(b)of
the BLRS Manual.
When filling out this form electronically,once a field is initially completed,fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box,choose the type of resolution:
Original would be used when passing a resolution for the first time for this project.
Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body.Choose Board for County;Council or
President and Board of Trustees for a City,Village or Town.
LPA Type From the drop down box choose the LPA body type;County,City,Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the 0.
Beginning Date Insert the beginning date of the maintenance period.Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type;County,City,Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type;County, City,Town or Village.
LPA Type From the drop down box choose the LPA body type;County,City,Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body.Choose Board for County;Council or
President and Board of Trustees for a City,Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month,Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation representative shall sign and date here upon approval.
A minimum of four(4)certified signed originals must be submitted to the Regional Engineer's District office.
Following the Regional Engineer's approval,distribution will be as follows:
Local Public Agency Clerk
Engineer(Municipal,Consultant or County)
District Compliance Review
District File
Printed 01/11/18 BLR 14220(Rev.03/13/17)
ix ip
Municipal Estimate of10IibloisDepartment
of Transportation Maintenance Costs o .4 °L
Submittal Type Original
Maintenance Period
Local Public Agency County Section Number Beginning Ending
City of Yorkville Kendall 18-00000-00-GM 05/01/18 4/30/2019
Estimated Cost of Maintenance Operations
Maint. For Group I, IIA, IIB or III
Maintenance Operation Eng. Insp. Unit Item Est Total
No.and Description)Group Req. Item Unit Quantity Price Cost Operation Cost
Resurfacing IV Y 460,000.00
Add Row Total Estimated Maintenance Operation Cost $460,000.00
Estimated Cost of Maintenance Engineering Maintenance Program Estimated Costs
Preliminary Engineering Estimated Cost MFT Portion Other Funds
Engineering Inspection Maint Oper 460,000.00 460,000.00 0.00
Material Testing Maint Eng
Advertising Totals 460,000.00 460,000.00 0.00
Bridge Inspections Total Estimated Maintenance Cost 460,000.00
Total Estimated Maintenance
Engineering Cost
Submitted
Municipal Official Date
Approved
Regional Engineer
Department of Transportation Date
Title
Mayor
Printed 01/10/18 Page 1 of 1 BLR 14231 (Rev.05/16/17)
Instructions for BLR 14231
This form shall be used when a Municipality wants to expend funds for a maintenance period.The maintenance estimate must include all
operations to be funded with Motor Fuel Tax(MFT)funds. If operations are added during the maintenance period,a revised or
supplemental estimate is required.All estimates of maintenance costs must be submitted to the district for approval prior to incurring any
expenses.The amount of MFT funds expended on items covered in the estimate is limited to the amount of MFT funds appropriated in the
maintenance resolution.IF rental equipment is included in the estimate, BLR 12110 must also be completed and submitted.
For additional information refer to the Bureau of Local Roads and Streets Manual(BLRS),Chapter 14. For signature requirements refer to
Chapter 2,Section 3.05(b)of the BLRS Manual.
Submittal Type From the drop down,choose Original(being submitted for the first time), Revised(revising a previously
approved submittal),or Supplemental(addition to estimate(s)already approved).
Local Public Agency Insert the name of the municipality.
County Insert the name of the County in which the municipality is located.
Maintenance Period
Beginning Insert the beginning date of the maintenance period.This must be 12 or 24 consecutive months.The
dates must match those on the resolution.
Ending Insert the ending date of the maintenance period,following the above guidelines.
Estimated Cost of Maintenance Operations
To aid in determining quantities for maintenance operations,the LPA may develop their own spreadsheet containing the following
information. IDOT does not provide a form for this purpose.
Location Surface Maintenance Operation
Street/Road From To Existing Type Length Width No. Description Unit Quantity
Maintenance Operations List each maintenance operations with a consecutive operation number. If an operation is not listed
MFT funds cannot be expended for that operation.
Maint. Engineering Group From the drop down,select the group number that applies to the maintenance operation to be
performed.All maintenance operations shall require one of the following group designations.
1.Group I.Services purchased without a proposal such as electrical energy or materials purchased
from Central Management Services'Joint Purchasing Program(www.purchase.state.il.us)or
another joint purchasing program that has been approved by the District BLRS or Central BLRS.
2.Group II-A.Routine maintenance or maintenance items that do not require competitive sealed bids
according to section 12-1.02(a)or local ordinance/resolution.
3.Group II-B. Routine maintenance items that require competitive sealed bids according to Section
12-1.02(a)or a local ordinance/resolution. Routine maintenance includes all items in the following work
categories:snow removal,street sweeping,lighting and traffic signal maintenance,cleaning ditches or
drainage structures,tree trimming or removal, mowing,crack sealing, pavement marking,shoulder
maintenance, limited amounts of CC&G repair,scour mitigation, pavement patching and minor
drainage repairs.
4.Group III.Maintenance items that are not covered by Group I or IIB and require competitive bidding
with a material proposal or a delivery and install proposal.
5.Group IV. Maintenance items that are not covered by Group I or IIB and require competitive bidding
with a contract proposal.
Insp Req. From the drop down,select if the operation being performed requires an engineering inspection or
N'if the operation does not need an engineering inspection.
Item For Groups I, IIA, IIB(not performed by a formal contract),and III type operations list each item to be
used in this maintenance operation. For Group IIB items being done by a formal contract and Group IV
items list"by contract".
Unit For Groups I, IIA, IIB(not performed by a formal contract),and III insert the unit of measure for each
listed item.
Quantity For Groups I, IIA, IIB(not performed by a formal contract),and III insert the estimated quantity for each
listed item.
Unit Price For Groups I, IIA, IIB(not performed by a formal contract),and III insert the estimated unit price for
each listed item.
Item Cost This is a calculated field,no entry is necessary. It calculates the quantity times the unit price.
Est.Total Operation Cost For each operation listed, insert the total estimated cost of that operation.
Total Estimated Maintenance This is a calculated field,no entry is necessary. It sums all the maintenance operations listed.
Operation Cost
Printed 01/10/18 BLR 14231(Rev.05/16/17)
Estimated Cost of Maintenance Engineering
Preliminary Engineering Insert the estimated cost for preliminary engineering.This will be calculated based on the maintenance
engineering agreement.
Engineering Inspection Insert the estimated cost of engineering inspection.This will be calculated based on the maintenance
engineering agreement.
Material Testing Insert the estimated cost of material testing,if applicable.
Advertising Insert the estimated cost of advertising,if applicable.
Bridge Inspections Insert the estimated cost of bridge inspections, if applicable.This will be calculated based on the
engineering agreement.
Total Estimated Maintenance This is a calculated field, no entry is necessary. It sums all the maintenance engineering costs listed.
Engineering Costs
Maintenance Program Estimated Costs
Estimated Costs For maintenance,insert the total estimated maintenance operation costs. For Maintenance
Engineering,this will be automatically inserted based on the estimated engineering costs from the
maintenance engineering table.The totals will automatically calculate.
MFT Portion For each type insert the MFT funds estimated to be used for that type.The totals will automatically
calculate.
Other Funds For each type insert the amount of other funds estimated to be used for that type.The totals will
automatically calculate.
Totals This is a calculate field,no entry is necessary. It sums the total for estimated cost,MFT portion and
other funds.
Submitted The proper municipal official shall insert their title and date here.
Approved Upon approval the Regional Engineer shall sign and date here.
A minimum of four(4)signed originals must be submitted to the Regional Engineer's District office.
Following the Regional Engineer's approval,distribution will be as follows:
Municipal Clerk
Engineer(Municipal or Consultant)
District Compliance Review
District File
Printed 01/10/18 BLR 14231 (Rev.05/16/17)
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H:\GIS\PUBLIC\YORKVILLE\2017\
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United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630-553-4350 ³IL Route 71
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2018-06
Letter of Support, Funding for IL 47 Improvements
Public Works Committee - January 16, 2018
N/A
Majority
Approval
Review of Letter of Support to IDOT for funding for the intersection improvement
at IL Route 47 and Galena Road and the expansion of the IL Route 47 corridor.
Erin Willrett Administration
Name Department
Summary
Review of Letter of Support to IDOT for funding for the intersection improvement at Illinois
Route 47 and Galena Road as well as the expansion of Northern Illinois Route 47 corridor.
Background
The state of the roadway of the northern section of the IL 47 corridor and safety concerns
regarding the intersection of IL 47 and Galena Road was discussed under additional business at the
January 4, 2018 Public Safety Committee meeting. Attached is a letter of support to IDOT concerning
funding for the intersection improvement at IL 47 and Galena Road as well as the expansion of the
northern IL 47 corridor. This project will promote safety and efficient traffic flow north and south
within the region.
Recommendation
Staff recommends the City Council approve the letter of support for funding for the future IL
Route 47 roadway improvements.
Memorandum
To: Public Works Committee
From: Erin Willrett, Assistant City Administrator
CC:
Date: January 16, 2018
Subject: Letter of Support, Funding for IL 47 Improvements
January 23, 2018
Illinois Department of Transportation
Attn: Kevin Marchek, Region 2 Engineer
700 East Norris Drive
Ottawa, Illinois 61350-0697
Dear Mr. Marchek,
As the Illinois Department of Transportation (IDOT) reviews and considers funding for
projects, the United City of Yorkville wishes to voice its fullest support for the intersection
improvement at Illinois State Route 47 and Galena Road as well as the expansion of the Northern
Illinois Route 47 corridor. These projects exemplify facets of smart investments of funds, and
will promote safety and efficient traffic flow north and south within the region.
The intersection improvement and expansion of the roadway will lead to improved safety
measures. Between 2011 and today there have been 150 accidents reported at the intersection of
IL Route 47 and Galena Road. Of those 150 accidents, 17 have been personal injury accidents
and 1 recent accident resulted in a fatality. At an intersection just to the south, IL Route 47 and
Corneils Road, there have been 28 accidents reported. Of those 28 reported, 5 were personal
injury accidents and 1 was a fatality. Regionally, a roadway that lessens crashes, especially fatal
ones, and improves capacity and mobility is desperately needed. Currently, the United City of
Yorkville’s residents are limited with roadway capacity and un-improved intersections.
Improvements of this scope will increase and enhance public safety and allow IDOT to
follow its own policies and standards. According to IDOT policy, the current average daily
traffic capacity of a two-lane highway (similar to IL Route 47) should be between 8,500 and
12,500 vehicles. The northern corridor average daily traffic count is between approximately
15,000 and 20,000. Clearly, this number is way beyond policy levels. Currently, IL 47 from
County Line Road to South of Kennedy Road in Yorkville is in the FY 2018 – 2023 Highway
Improvement Program within District 3. However, only $2,000,000 is programmed for
resurfacing and ADA improvements. Full funding for reconstruction is needed along this
corridor.
We are aware that safety improvements were programmed for the Galena and IL Route
47 intersection in an early IDOT budget and were subsequently removed due to budget cuts.
Given the recent accidents at this intersection, we would encourage those improvements to
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
receive immediate funding while the Route 47 expansion plan is being considered for funding on
a longer term.
In summary, this project will have far-reaching impact beyond the residents of the City.
The United City of Yorkville wishes to add its support for funding to move the intersection
improvements and overall expansion of the Northern Illinois Route 47 corridor forward. As
IDOT moves forward in planning and programming projects, we hope you give the corridor,
including the intersection of IL Route 47 and Galena Road your full consideration and support
for additional lanes, reconstruction and ADA improvements.
Sincerely,
Gary J. Golinski
Mayor, United City of Yorkville
cc: Randall S. Blankenhorn, Illinois Transportation Secretary
i4
STATE OF ILLINOIS
ss
COUNTY OF KENDALL )
RESOLUTION NO:
RESOLUTION TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION
CONCERNING ILLINOIS STATE ROUTE 47
Whereas,the Mayor and City Council of the United City of Yorkville have
determined that there is a need to widen and upgrade Illinois State Route 47,also known as
Bridge Street,to maintain a safe and efficient flow of traffic through the City;and
Whereas the City recognizes that the issue of the redesign,reconstruction and/or
removal of the retaining wall located adjacent to Route 47 in Downtown Yorkville needs to
be addressed by the Illinois Department of Transportation; and
Whereas the ever increasing use of Route 47 by large and heavy vehicles has caused
concern for public safety with the congestion caused by these slower moving vehicles and the
lack of hard shoulder in many areas to provide a place for said vehicles to move to in order to
allow for the passing of emergency vehicles;and
Whereas Route 47 provides the only river crossing within the City making this route
very important for the normal movement through the City by its citizens, its public safety
personnel, its public works personnel, other city staff and officials,the Fire District and the
School District; and
Whereas because Route 47 as a major collector and conduit for moving local,
regional, intrastate and interstate traffic, continues to experience traffic increases at rates
beyond that created by Yorkville's own growth;and
Whereas the City has determined that it is also imperative to the economic
development of Yorkville to keep traffic flowing efficiently on Rt. 47;and
Whereas the City has identified that the improvement of Rt. 47 is imperative to keep
traffic flowing efficiently, which is critical to continue attracting the industrial and
commercial development required for creating new jobs,retaining existing jobs, and
generally strengthening the tax base of the City;and
Whereas IDOT has also recognized the need to widen and upgrade Rt. 47, is in the
process of completing Phase I engineering for the section of the highway from just south of
IL Rt. 71 to just north of Countryside Parkway within Yorkville, and has begun Phase II
engineering on that same section;and
Whereas the City has concerns that with the amount of traffic already present on Rt.
47 that any further delay in completing said project could have a devastating effect on local
businesses and public safety during the construction period and cause major disruption of
basic movement though the City:
Now therefore be it resolved that the Mayor and City Council of the United City of
Yorkville strongly recommend and request that IDOT and the State of Illinois use all
resources available to expedite the current Rt. 47 project planned in Yorkville to complete
construction as soon as possible and work with the City to minimize the impact of said
project on local citizens and businesses.
Furthermore,the Mayor and City Council strongly recommend and request that IDOT
immediately begin the necessary engineering and then construction of widening and
upgrading Rt. 47 both north and south of the present project through Kendall County and
beyond to I-80 to the south and I-88 to the north.
This resolution passed by the City Council of the United City of Yorkville and
authorized by the Mayor this ,-<<4 i day of October,2004.
PASSED AND APPROVED this -day of C- ti"
1 ,
2004.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS G
ROSE SPEARS RICHARD STICKA
r'
YOR
CIO z "
CITY CLERK
i
I
i
Resolution No. 2013- 0
RESOLUTION OF SUPPORT FOR STATE FUNDING OF THE
NORTHERN ROUTE 47 CORRIDOR
I
WHEREAS , the City Council of the United City of Yorkville, hereinafter called the
CITY, has approved Resolution 2013 - 13 in support of the reallocation of Prairie Parkway
earmarked funds from the stretch of Route 47 from Caton Farm Road to 1- 80 , hereinafter called
the Southern Route 47 Corridor, to the stretch of Route 47 from Kennedy Road in Yorkville to
Cross Street in Sugar Grove, hereinafter called the Northern 47 Corridor; and
WHEREAS , it has become apparent that the State does not wish to reallocate the Prairie
Parkway earkmarked funds per our request in Resolution 2013 - 13 ; and
I
WHEREAS , the current IDOT FY 2014-2019 Proposed Multi -Modal Transportation I
Improvement program, hereinafter called the IDOT Highway Program , contains design and
construction funding for the Southern Route 47 Corridor; and
i
WHEREAS , the current IDOT Highway Program contains full funding of Phase I
engineering costs, half-funding for Phase 11 engineering costs, and no funds for construction of
the Northern Route 47 Corridor; and
WHEREAS , approximately $ 51 million in unallocated funds remain in the Prairie
Parkway earmark; and
WHEREAS , the cost of expanding the Northern Route 47 Corridor is estimated at $ 77
million; and
i
WHEREAS, the Northern Route 47 Corridor contains average daily traffic counts
between 75 % and 291 % higher than the average daily traffic counts for the sections of Route 47
between 1- 80 and Caton Farm Road ; and
WHEREAS, IDOT ' s own policies state the average daily traffic capacity of a two -lane
highway, similar to Route 47, should be between 8 , 500 and 12 , 500 vehicles for safe and efficient
operations ; and
i
WHEREAS, all of the sections of the Northern Route 47 Corridor has an average daily
traffic count exceeding the upper end of that safe usage standard, and none of the sections of the
Southern Route 47 Corridor have an average daily traffic count that exceeds the lower end of that
safe usage standard; and
WHEREAS, the Northern Route 47 Corridor had 300 reported crashes between 2007
and 2011 , and the Southern Route 47 Corridor had 97 crashes between 2007 and 2011 ; and
I
i
i
I
Resolution No. 2013- O
Page 1
i
WHEREAS , IDOT is holding public hearings throughout the State to take public
comment on their IDOT Highway Plan ; and
NOW THEREFORE BE IT RESOLVED , by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, that the IDOT Highway Plan should contain
funding for all design and construction costs for the Northern Route 47 Corridor.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
i
day of 3 64// ,6ei2. A. D . 2013 ,
bapu-r y CITY CLERK
i
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI LARRY KOT
JOEL FRIEDERS CHRIS FUNKHOUSER
ROSE ANN SPEARS DIANE TEELING
1
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
day of S aj E// (Ei2 A . D . 2013 .
Loot R
i
MAYO
i
i
i
i
I
Resolution No. 2013 - KO
I
Page 2
I
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #7
Tracking Number
PW 2018-07
Wyland National Mayors Challenge for Conservation
Public Works Committee - January 16, 2018
N/A
Majority
Approval/Support
Intiate participation in a national program to challenge residents to conserve water,
Energy and other natural resources
Erin Willrett Administration
Name Department
Summary
Initiate participation in a national program to challenge the residents to conserve water, energy
and other natural resources, in alignment with City Council Goal #14 – Water Conservation Plan.
Background
The Wyland Foundation, in partnership with the National League of Cities and the U.S.
Environmental Protection Agency, invited the United City of Yorkville to participate in the 7th annual
National Mayor’s Challenge for Water Conservation. The commitment from the City to participate is as
simple as drafting the statement of support below, and as complex as marketing the challenge if we’d
like. There is no cost to the City.
Residents who are interested in conservation efforts and who would like to accept the challenge
can go online (www.mywaterpledge.com) and make a pledge to conserve water, energy, and other
natural resources over the next year by selecting from different pledge options. Some options are as
easy as wasting less food and recycling. When the resident enters their location, the drop down menu
for pledges will contain our draft statement about water conservation. Our draft statement will read as:
“A sustainable water source for the City’s future water supply is a main focus for our community and its
residents. Yorkville currently obtains its water from the deep sandstone aquifer, which is being steadily
drawn down as it is being pumped beyond its long-term sustainable yield due to increasing water
demands and growth of the region. The City is committed to building strong, collaborative relationships
regionally for sustainable water use. We hope to partner with our neighboring communities and our
actual neighbors to promote water conservation efforts in the home. By taking the water pledge, you
can help extend the capacity of the City’s water supply.”
When a resident goes online to accept the challenge, they will search for “Yorkville, IL”, the
website will then walk the resident through the process to pledge to make thoughtful conservation
choices at home. There are several check boxes that the residents can choose from depending on the
changes they are pledging to make. At the end of the “choices” portion of the pledge, an email address
is required and the option for the resident to be entered into the prize drawing is made as a check box.
After the resident enters their email address the pledge process is complete. Additionally, the website
has several informational items for the resident to read through and learn about. City standings in the
challenge are on the website and the residents can check back and see how their “choices” positively
affect the community. This program is designed to get residents to think about how their choices impact
the natural environment and if changes are made, no matter how small, benefits add up quickly. There
is no further commitment and no additional information that is needed from the residents other than
those listed above.
Memorandum
To: Public Works Committee
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: January 16, 2018
Subject: Wyland National Mayors Challenge for Conservation
The City will also be posting several items on social media and on our website to promote this
challenge. The City’s main goal by promoting this program is to help residents be aware of the
importance of the natural resources that are used on a daily basis and the pressing need to protect those
precious resources.
Recommendation
While not a requirement to participate in the program, staff recommends an acknowledgment by
the City Council for support of the statement above and participation in marketing the program. This
initiative aligns with the City Council Goal #14 – Water Conservation Plan.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Old Business #1
Tracking Number
ADM 2017-70
Building Condition Reports 2017
Public Works Committee - January 16, 2018
N/A
N/A
N/A
Discussion of the Reports from the Building Condition Survey that EMG performed
on City-owned structures and facilities.
Erin Willrett Administration
Name Department
Summary
Review of 201 West Hydraulic and 131 East from the Building Condition Survey that EMG
performed on City-owned structures and facilities.
Background
EMG’s reports include an assessment of all City-owned buildings, structures and parking
facilities (structural frame and building envelope, curtain wall, roofing, plumbing, heating, air
conditioning and ventilation, electrical, vertical transportation, life safety/fire protection, interior
elements, code inquiries, ADA, and mold).
The presentation walks a reader through Report #037 “Parks and Recreation Office, 201 West
Hydraulic Avenue” and Report #010 “Riverfront Rental Building, 121 East Hydraulic Avenue Units A,
B, & C”.
One component of the report is to calculate the immediate repair cost. This was calculated by
EMG and represents items that were in disrepair as of the date of the site visit. The description and cost
are provided in the Immediate Repairs Report at the beginning of each document.
Another important report is the Replacement Reserve Report which spans a 20 year period. This
outlines the description, cost and estimates the year that the item will need to be
replaced/repaired/maintained. In time, this report will be uploaded to a database for staff to maintain
and keep updated when items are programmed and/or completed.
Other items to note within the report is the Executive Summary where the general property
information is located as well as the site visit date, point of contact and the general systematic condition
summary is located.
Another major goal of the reports was to calculate the Facility Condition Index (FCI), which
gives an indication of a building’s overall condition. The FCI ranking is calculated by dividing the cost
of the Immediate Repair cost by the cost of the Current Replacement Value. That number is represented
by a percentage and that equates to a condition rating from “Good” to “Very Poor”. This FCI was
calculated for the current state of the facility and also the 10-year FCI. This rating can be used as a
guide for each facility when determining to maintain facilities or to replace facilities.
Within the FCI findings page also included is the Current Replacement Value (CRV) and the
calculation of the Total Capital Needs. The Total Capital needs is calculated by the cost of the
immediate repairs added to the Replacement Reserves. This represents a cost that it will take to
maintain the facility over the next 10 years.
Memorandum
To: Public Works Committee
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: January 16, 2018
Subject: EMG Building Condition Reports 2017
Other items included in the report are photographs of the facility and certain equipment, a site
plan of the facility, an aerial photograph of the facility, ADA checklist, and a pre-visit questionnaire.
This is all information relevant to the facility and was used in the creation of the overall report.
Recommendation
Staff has made recommendations for both City facilities based on the Building Condition
Reports. This is informational at this time.
Parks and Recreation Office, 201 West Hydraulic – Continue to Maintain
Riverfront Rental Building, 131 East Hydraulic – Requesting Further Direction from City
Council
Ykill M iil Fili Yorkville Municipal Facility Condition Assessment ReviewCondition Assessment ReviewFACILITY CONDITION ASSESSMENT
Report #037Parks and Recreation Office201 W Hydraulic
Immediate Repairs Report 201 West HydraulicyEMG outlined items that were in disrepair as of the date of the site visit The main item are listed below:of the site visit. The main item are listed below:Backflow Installation- $1,010Sprinkler System Retrofit - $37,594Fire Alarm Install $11 090Fire Alarm Install -$11,090Outlines Item Number ID for more detail in report Page 2 of the report gives description of the immediate irepairAppendix A outlines the pictures of the areas reviewed
Immediate Repairs Report201 West Hydraulic
Replacement Reserve Report – 20 years201 West HydraulicyChart shows planned repairs/replacements over a 20 year time-frame (Page 3 and 4 of the Report)frame (Page 3 and 4 of the Report)This data will be uploaded to a databaseCreate report and update when items are programmed and/or completedpThis report shows additional projects to be programmed within the next 20 years. Large Items are listed below. Total Escalated Costs = $482,223Parking Lot ReplacementSidewalk ReplacementPlay structure (Pre-School)Air Handler ReplacementpSprinkler SystemFire Alarm System (Replace)Interior Door ReplacementInterior Wall FinishInterior Wall Finish
Executive Summary 201 West HydraulicyGeneral Property pyInformationSite Visit Date/Point of ContactBuilding Condition S (P)Summary (Poor)
Facility Condition Index (FCI) 201 West HydraulicyIndication of Building’s Overall ConditionOverall ConditionMeasured for Current Year and +10 YearsCurrent =Ratio of Current =Ratio of Immediate Repair Costs to Current Replacement Value10 Year = Ratio of Anticipated Capital Reserve Needs to the 10 Y Rl t VlYear Replacement ValueRating from Very Poor to Good
FCI Rating Cont’d 201 West Hydraulic yMetric for Current Year FCI = FairFCI = Immediate Repair ($51 805) / Current Replacement Value ($366 474) = 14 1%FCI Immediate Repair ($51,805) / Current Replacement Value ($366,474) 14.1%Metric for Current Year FCI = Poor10-Year FCI = Replacement Reserves ($482,223) / Current Replacement Value ($366,474) = 61.6% = Very PoorTotal Capital Needs through 2037 (IR + RR) = $277 555Total Capital Needs through 2037 (IR + RR) = $277,555Current Replacement Value (CRV) = $366,474
Important Pictures201 West Hydraulicy
Work Completed Since EMG Site Visit201 West HydraulicyParking Lot Paving and Stripingggpg
FCA Report #010Riverfront Rental Building131 East Hydraulic Units A, B, & C
Immediate Repairs Report 131 East Hydraulic3yTotal Immediate Repair Cost $21,625p,5Page 2 of the ReportCosts Include:Sprinkler System Retrofit $16,517Fire Alarm System Install $4,873
Replacement Reserve Report 131 East Hydraulic3yTotal Deficiency Repair Estimate through 2037 = $240,694P & f th tPages 3 & 4 of the reportCostly Items:Security System ReplacementDi t ib ti P l R l tDistribution Panel ReplacementInterior Lighting System UpgradeSprinkler System UpgradeFire Alarm System InstallFire Alarm System InstallExterior Wall ReplacementCondensing Unit ReplacementInterior Floors ReplacementInterior Ceiling Tile ReplacementFurnace ReplacementWater Heater Replacement
FCI 131 East Hydraulic3yPDF Page 7 of the report, page number 2number 2Current Year Metric for FCI = FairCurrent Year FCI = Immediate Repair ($21,625) / Current Replacement Value ($394 326) = Replacement Value ($394,326) = 5.4% = FairMetric for 10-Year FCI = Poor10-Year FCI = Replacement R ($8 66) / C t Reserves ($81,566) / Current Replacement Value ($394,326) = 20.6% = PoorTotal Capital Needs through 2037 (IR RR) $(IR + RR) = $103,191Current Replacement Value (CRV) = $394,326
Important Pictures131 East Hydraulic3y
Staff RecommendationsParks and Recreation Building–201 West HydraulicgyImmediate Repairs = $51,805p5,5Replacement Reserves Report (20 year) = $482,223Current Year FCI = 14.1% = Poor410-Year FCI = 61.6% = Very PoorCurrent Replacement Value (CRV) = $366,474p()$3,474Total Capital Needs = $277,555Recommendation = Continue to MaintainWithin TIF District Can use TIF funds for improvements
Staff RecommendationsRiverfront Rental Building –131 East Hydraulicg3yImmediate Repairs = $21,625Replacement Reserves Report (20 year) = $240,694Current Year FCI = 5.4% = Fair10-Year FCI = 20.6% = PoorCurrent Replacement Value (CRV) = $394,326Ttl C itl N d $Total Capital Needs = $103,191Recommendation = Requesting Further Direction from City Councilfrom City CouncilRepairs are TIF eligibleNew construction is NOT TIF eligibleg
Prepared for:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
FACILITY CONDITION ASSESSMENT
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, Illinois 60560
PREPARED BY: EMG CONTACT:
EMG Andrew Hupp
10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant
Owings Mills, Maryland 21117 800.733.0660 x6632
800.733.0660 arhupp@emgcorp.com
www.EMGcorp.com
EMG Project Number: Date of Report: On Site Date:
122700.17R000-011.322 June 30, 2017 May 23, 2017
FACILITY CONDITION ASSESSMENT
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
TABLE OF CONTENTS
1. Executive Summary ............................................................................................................................. 1
1.1. Property Information and General Physical Condition ................................................................ 1
1.2. Facility Condition Index (FCI) ...................................................................................................... 2
1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3
1.4. Opinions of Probable Cost .......................................................................................................... 3
1.4.1. Methodology ................................................................................................................................ 4
1.4.2. Immediate Repairs ...................................................................................................................... 4
1.4.3. Replacement Reserves ............................................................................................................... 4
2. Purpose and Scope .............................................................................................................................. 5
2.1. Purpose ....................................................................................................................................... 5
2.2. Scope .......................................................................................................................................... 6
2.3. Personnel Interviewed ................................................................................................................. 6
2.4. Documentation Reviewed ........................................................................................................... 7
2.5. Pre-Survey Questionnaire ........................................................................................................... 7
2.6. Weather Conditions ..................................................................................................................... 7
3. Accessibility and Property Research ................................................................................................. 8
3.1. ADA Accessibility ........................................................................................................................ 8
3.2. Municipal Information, Flood Zone and Seismic Zone ................................................................ 8
4. Existing Building Assessment ............................................................................................................ 9
4.1. Unit or Space Types .................................................................................................................... 9
4.2. Inaccessible Areas or Key Spaces Not Observed ...................................................................... 9
5. Site Improvements ............................................................................................................................. 10
5.1. Utilities ....................................................................................................................................... 10
5.2. Parking, Paving, and Sidewalks ................................................................................................ 10
5.3. Drainage Systems and Erosion Control .................................................................................... 11
5.4. Topography and Landscaping ................................................................................................... 12
5.5. General Site Improvements ....................................................................................................... 12
6. Building Architectural and Structural Systems ............................................................................... 14
6.1. Foundations ............................................................................................................................... 14
6.2. Superstructure ........................................................................................................................... 14
6.3. Roofing ...................................................................................................................................... 14
6.4. Exterior Walls ............................................................................................................................ 15
6.5. Exterior and Interior Stairs ......................................................................................................... 16
6.6. Exterior Windows and Doors ..................................................................................................... 16
6.7. Patio, Terrace, and Balcony ...................................................................................................... 16
7. Building Mechanical and Plumbing Systems .................................................................................. 17
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 17
7.2. Building Plumbing and Domestic Hot Water ............................................................................. 18
7.3. Building Gas Distribution ........................................................................................................... 19
7.4. Building Electrical ...................................................................................................................... 19
7.5. Building Elevators and Conveying Systems .............................................................................. 19
7.6. Fire Protection and Security Systems ....................................................................................... 20
7.7. Life Support Systems ................................................................................................................ 20
8. Interior Spaces .................................................................................................................................... 21
8.1. Interior Finishes ......................................................................................................................... 21
8.2. Commercial Kitchen & Laundry Equipment .............................................................................. 22
9. Other Structures ................................................................................................................................. 23
10. Certification ......................................................................................................................................... 24
11. Appendices ......................................................................................................................................... 25
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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1. Executive Summary
1.1. Property Information and General Physical Condition
The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the
report and in the Appendices.
Property Information
Address: 201 West Hydraulic Avenue, Yorkville, Kendall, IL 60560
Year Constructed/Renovated: 1985
Current Occupants: City of Yorkville – Parks and Recreation
Percent Utilization: 100%
Management Point of Contact:
City of Yorkville, Mr. Peter Ratos
630.553.8574 phone
pratos@yorkville.il.us email
Property Type: Office/Day Care
Site Area: 0.37 acres
Building Area: 4,700 SF
Number of Buildings: 1
Number of Stories: 1
Parking Type and Number of
Spaces: 17 spaces in open lots
Building Construction: Masonry bearing walls and steel-framed roofs
Roof Construction: Flat roofs with built-up membrane.
Exterior Finishes: Brick Veneer
Heating, Ventilation & Air
Conditioning: Individual package split-system units
Fire and Life/Safety: Hydrants, smoke detectors, carbon monoxide detectors, extinguishers,
exit signs, and emergency lights.
Dates of Visit: May 23, 2017
On-Site Point of Contact (POC): Scott Sleezer
Assessment and Report
Prepared by: Paul Prusa
Reviewed by:
Al Diefert
Technical Report Reviewer
For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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Systemic Condition Summary
Site Fair HVAC Fair
Structure Good Plumbing Fair
Roof Fair Electrical Fair
Vertical Envelope Fair Elevators --
Interiors Good Fire Fair
The following bullet points highlight the most significant short term and modernization recommendations:
Installation of a complete fire suppression system
Installation of a complete fire alarm system
Asphalt pavement mill & overlay
Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property
appears to have been well maintained in recent years and is in good overall condition.
According to property management personnel, the property has had an active capital improvement expenditure program over the past
three years, primarily consisting of new flooring, asphalt pavement seal coating, and interior painting. Supporting documentation was
not provided in support of these claims but some of the work is evident.
1.2. F acility Condition Index (FCI)
One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are
calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s
Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to
the Current Replacement Value.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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Fci Condition
Rating Definition Percentage
Value
Good In new or well-maintained condition, with no visual evidence
of wear, soiling or other deficiencies. 0% to 5%
Fair Subjected to wear and soiling but is still in a serviceable and
functioning condition. > than 5% to 10%
Poor Subjected to hard or long-term wear. Nearing the end of its
useful or serviceable life. > than 10% to 60%
Very Poor Has reached the end of its useful or serviceable life. Renewal
is now necessary. > than 60%
The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can
be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide
capital improvement funding strategy. Key findings from the assessment include:
Key Finding Metric
Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 14.1% Poor
10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 61.6% Very Poor
Current Replacement Value (CRV) 4,700 SF * 183.24 / SF = $366,474
Year 0 (Current Year) - Immediate Repairs (IR) $51,805
Years 1-10 – Replacement Reserves (RR) $228,750
Total Capital Needs $277,555
The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:
Installation of a complete fire suppression system
Installation of a complete fire alarm system
Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this
report.
1.3. Special Issues and Follow-Up Recommendations
As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal
growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any
known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this
assessment.
There are no visual indications of the presence of fungal growth, conditions conducive to fungal growth, or evidence of moisture in
representative readily accessible areas of the property.
1.4. Opinions of Probable Cost
Cost estimates are attached at the front of this report (following the cover page).
These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by
construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost
indexes, and assumptions regarding future economic conditions.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary
from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of
materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is
repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market
conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot
be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the
FCA.
1.4.1. Methodology
Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry
sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement
records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use,
the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or
component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age.
The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life
(RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may
affect the service life of some systems or components.
Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on
professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and
manage the corrections.
1.4.2. Immediate Repairs
Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe
conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or
contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
1.4.3. Replacement Reserves
Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The
replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both
in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an
indeterminable life but, nonetheless, have a potential for failure within an estimated time period.
Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered
material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed
to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other
occurrences that are typically covered by insurance, rather than reserved for, are also excluded.
Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers'
representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the
ownership’s or property management’s maintenance staff are also considered.
EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds
within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information
concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining
useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all
required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate
Repair Cost Estimate.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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2. Purpose and Scope
2.1. Purpose
EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit.
Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance
issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are
rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building
systems or components that have realized or exceeded their typical expected useful lives.
CONDITIONS:
The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent,
Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used:
Excellent = New or very close to new; component or system typically has been installed within the past year, sound and
performing its function. Eventual repair or replacement will be required when the component or system either
reaches the end of its useful life or fails in service.
Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third
of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be
required when the component or system either reaches the end of its useful life or fails in service.
Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful
life. Component or system is performing adequately at this time but may exhibit some signs of wear,
deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the
component or system’s condition and/or its estimated remaining useful life.
Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious
signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with
commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present
condition could contribute to or cause the deterioration of contiguous elements or systems. Either full
component replacement is needed or repairs are required to restore to good condition, prevent premature
failure, and/or prolong useful life.
Failed
= Component or system has ceased functioning or performing as intended. Replacement, repair, or other
significant corrective action is recommended or required.
Not Applicable
= Assigning a condition does not apply or make logical sense, most commonly due to the item in question not
being present.
FORMAT OF THE BODY OF THE REPORT:
Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following
sequence:
A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.
A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair
condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated
useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted
beyond the first several years.
A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and
short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or
Failed condition at the time of the assessment, with corresponding costs included within the first few years.
PLAN TYPES:
Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended
replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more
than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest
significance. The following Plan Types are listed in general weighted order of importance:
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system or
component that presents a potential liability risk.
Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended,
and/or poses a risk to overall system stability.
Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements.
Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or
site.
Modernization/Adaptation
= Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current
standards, facility usage, or client/occupant needs.
Lifecycle/Renewal
= Any component or system in which future repair or replacement is anticipated beyond the next several
years and/or is of minimal substantial early-term consequence.
2.2. Scope
The standard scope of the Facility Condition Assessment includes the following:
Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in
order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical,
and plumbing systems, and the general built environment.
Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and
Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will
include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if
applicable.
Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.
Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not
constitute a full ADA survey, but will help identify exposure to issues and the need for further review.
Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal
growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected
fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed.
Sampling will not be considered in routine assessments.
List the current utility service providers.
Review maintenance records and procedures with the in-place maintenance personnel.
Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of
the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas,
and the significant mechanical, electrical and elevator equipment rooms.
Provide an Executive Summary at the beginning of this report.
Prepare a mechanical equipment inventory list.
2.3. Personnel Interviewed
The building engineer was interviewed for specific information relating to the physical property, available maintenance procedures,
historical performance of key building systems and components, available drawings and other documentation. The following personnel
from the facility and government agencies were interviewed in the process of conducting the FCA:
Name and Title Organization Phone Number
Scott Sleezer Parks and Recreation 630.878.7291
The FCA was performed without the assistance of an onsite Point of Contact (POC).
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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2.4. Documentation Reviewed
Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical
improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed
conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation,
methodology, or protocol. The Documentation Request Form is provided in Appendix E.
Although Appendix E provides a summary of the documents requested or obtained, the following list provides more specific details
about some of the documents that were reviewed or obtained during the site visit.
No documents provided.
2.5. Pre-Survey Questionnaire
A Pre-Survey Questionnaire was sent to the POC prior to the site visit. The questionnaire is included in Appendix E.
2.6. Weather Conditions
May 23, 2017: Raining, with temperatures in the 70s (°F) and winds.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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3. Accessibility and Property Research
3.1. ADA Accessibility
Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public
accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be
maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed
prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources
available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made.
During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was
limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by
the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is
beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the
Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance.
At a office property, the areas considered as a public accommodation besides the site itself and parking, are the exterior accessible
route, the interior accessible route up to the tenant lease lines and the interior common areas, including the common area restrooms.
The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG
that are not accessible as stated within the priorities of Title III, are as follows:
Parking
Adequate number of designated parking stalls and signage for cars are not provided.
Adequate number of designated parking stalls and signage for vans are not provided.
Paths of Travel
Add visual alarm to existing audible fire alarm.
A full ADA Compliance Survey may reveal additional aspects of the property that are not in compliance.
Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans
with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code,
although many local jurisdictions have adopted the Guidelines as such. The cost to address the achievable items noted above is
included in the cost tables.
3.2. Municipal Information, Flood Zone and Seismic Zone
Not applicable.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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4. Existing Building Assessment
4.1. Unit or Space Types
All 4,700 square feet of the building are occupied by a single occupant, City of Yorkville – Parks and Recreation. The spaces a
combination of offices, classrooms, supporting restrooms, mechanical, and other utility spaces.
4.2. Inaccessible Areas or Key Spaces Not Observed
The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed
included the site within the property boundaries, exterior of the property and the roof. Areas of note that were either inaccessible or not
observed for other reasons are listed in the table below:
Key Spaces Not Observed
Room Number Area Access Issues
-- Roof Requires a ladder but due to rain it was unsafe
to climb metal ladder.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
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5. Site Improvements
5.1. Utilities
The following table identifies the utility suppliers and the condition and adequacy of the services.
Site Utilities
Utility Supplier Condition and Adequacy
Sanitary sewer City of Yorkville Good
Storm sewer City of Yorkville Good
Domestic water City of Yorkville Good
Electric service Commonwealth Edison Good
Natural gas service Nicor Gas Good
Actions/Comments:
According to the occupants, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as
emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks.
5.2. Parking, Paving, and Sidewalks
Item Description
Main Ingress and Egress Hydraulic Avenue
Access from South
Additional Entrances --
Additional Access from --
Paving and Flatwork
Item Material Last Work Done Condition
Entrance Driveway Apron Asphalt >20 Fair
Parking Lot Asphalt >20 Poor
Drive Aisles Asphalt >20 Poor
Service Aisles None -- --
Sidewalks Concrete Approx. 20 Fair
Curbs None -- --
Site Stairs None -- --
Pedestrian Ramps Cast-in-place concrete Approx. 20 Fair
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
11
Parking Count
Open Lot Carport Private Garage Subterranean
Garage
Freestanding Parking
Structure
17 -- -- -- --
Total Number of ADA Compliant Spaces 0
Number of ADA Compliant Spaces for Vans 0
Total Parking Spaces 17
Parking Ratio (Spaces/Apartments) --
Method of Obtaining Parking Count Physical count
Exterior Stairs
Location Material Handrails Condition
None -- -- --
Anticipated Lifecycle Replacements:
Asphalt seal coating
Asphalt pavement
Sidewalks
Pedestrian ramps
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
5.3. Drainage Systems and Erosion Control
Drainage System and Erosion Control
System Exists At Site Condition
Surface Flow ☒ Fair
Inlets ☐ --
Swales ☐ --
Detention pond ☐ --
Lagoons ☐ --
Ponds ☐ --
Underground Piping ☐ --
Pits ☐ --
Municipal System ☐ --
Dry Well ☐ --
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
12
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff
capacity. There is no evidence of major ponding or erosion.
5.4. Topography and Landscaping
Item Description
Site Topography Slopes gently down towards the adjacent river.
Landscaping
Trees Grass Flower
Beds Planters
Drought
Tolerant
Plants
Decorative
Stone None
☒ ☒ ☐ ☐ ☒ ☐ ☐
Landscaping
Condition Good
Irrigation
Automatic
Underground Drip Hand Watering None
☐ ☐ ☐ ☒
Irrigation Condition --
Retaining Walls
Type Location Condition
None -- --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of
erosion.
5.5. General Site Improvements
Property Signage
Property Signage Building mounted
Street Address Displayed? Yes
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
13
Site and Building Lighting
Site Lighting
None Pole Mounted Bollard Lights Ground
Mounted
Parking Lot
Pole Type
☒ ☐ ☐ ☐ ☐
--
Building Lighting
None Wall Mounted Recessed Soffit
☐ ☒ ☒
Fair
Site Fencing
Type Location Condition
Stained wood board and posts Rear lot Fair
Chain link with metal posts Rear lot Fair
REFUSE DISPOSAL
Refuse Disposal Common area dumpsters
Dumpster Locations Mounting Enclosure Contracted? Condition
Left side of building Asphalt
paving Wood board fence Yes Fair
Other Site Amenities
Description Location Condition
Playground Equipment Plastic and metal Rear lot Good
Tennis Courts None -- --
Basketball Court None -- --
Swimming Pool None -- --
Anticipated Lifecycle Replacements:
Exterior lighting
Site fencing
Playground equipment
Playground surfaces
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
14
6. Building Architectural and Structural Systems
6.1. Foundations
Building Foundation
Item Description Condition
Foundation Masonry foundation walls Good
Basement and Crawl Space None --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The foundation systems are concealed. There are no significant signs of settlement, deflection, or movement.
6.2. Superstructure
Building Superstructure
Item Description Condition
Framing / Load-Bearing Walls Masonry walls Good
Ground Floor Concrete slab Good
Upper Floor Framing -- --
Upper Floor Decking -- --
Roof Framing Steel beams or girders Good
Roof Decking Metal decking Good
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The superstructure is exposed in some locations, which allows for limited observation. Walls and floors appear to be plumb, level,
and stable. There are no significant signs of deflection or movement.
6.3. Roofing
Primary Roof
Type / Geometry Flat Finish Built-up membrane
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
15
Primary Roof
Maintenance Outside Contractor Roof Age Approximately 20 Yrs
Flashing Built-up base and Edge flashing Warranties No
Parapet Copings Pre-cast Concrete Roof Drains Internal drains
Fascia None Insulation Rigid Board
Soffits Exposed Soffits Skylights No
Attics None Ponding Unknown
Ventilation Source-1 None Leaks Observed No
Ventilation Source-2 -- Roof Condition Fair
Anticipated Lifecycle Replacements:
Built-up roof membrane
Roof flashings (included as part of overall membrane replacement)
Parapet wall copings (included as part of overall membrane replacement)
Actions/Comments:
The roof finishes appear to be more than 20 years old. Information regarding roof warranties or bonds was not available.
According to the POC, there are no active roof leaks. Roof leaks have occurred in the past year. The leaks have since been
repaired, and no active roof leaks are evident
There is no evidence of roof deck or insulation deterioration. The roof substrate and insulation should be inspected during any future
roof repair or replacement work.
Roof drainage appears to be adequate. Clearing and minor repair of drain system components should be performed regularly as part
of the property management’s routine maintenance and operations program.
6.4. Exterior Walls
Building Exterior Walls
Type Location Condition
Primary Finish Brick veneer Good
Secondary Finish Metal siding Fair
Accented with Pre-cast concrete Good
Soffits Exposed Fair
Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings.
Anticipated Lifecycle Replacements:
Metal siding
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
16
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance, including patching repairs, graffiti removal,
and re-caulking, is highly recommended. Future lifecycle replacements of the components listed above will be required.
6.5. Exterior and Interior Stairs
Not applicable. There are no exterior or interior stairs.
6.6. Exterior Windows and Doors
Building Windows
Window Framing Glazing Location Window
Screen Condition
Aluminum framed storefront Double glaze Front elevation ☐ Fair
Aluminum framed, operable Single glaze Exterior walls ☐ Poor
Building Doors
Main Entrance Doors Door Type Condition
Fully glazed, metal framed Fair
Secondary Entrance Doors Metal, insulated Fair
Service Doors Metal, insulated Fair
Overhead Doors None --
Anticipated Lifecycle Replacements:
Windows
Storefront glazing
Exterior doors
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
6.7. Patio, Terrace, and Balcony
Not applicable. There are no patios, terraces, or balconies.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
17
7. Building Mechanical and Plumbing Systems
See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of
manufacturer of the major mechanical equipment, if available.
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC)
Individual Units
Primary Components Split system furnaces and condensing units
Cooling (if separate from above) performed via components above
Quantity and Capacity Ranges 2 units at 5 tons each
Total Heating or Cooling Capacity 10 tons
Heating Fuel Natural gas
Location of Equipment Mechanical rooms
Space Served by System Entire building
Age Ranges Vary from 2000 to 2014
Primary Component Condition Good to Fair
Controls and Ventilation
HVAC Control System Individual programmable thermostats/controls
HVAC Control System Condition Good
Building Ventilation Roof top exhaust fans
Ventilation System Condition Good
Anticipated Lifecycle Replacements:
Split system furnaces and condensing units
Rooftop exhaust fans
Actions/Comments:
The HVAC systems are maintained by the in-house maintenance staff.
The HVAC equipment varies in age. HVAC equipment is replaced on an "as needed" basis.
The HVAC equipment appears to be functioning adequately overall. However, due to the inevitable failure of parts and components
over time, the equipment will require replacement. A budgetary cost for this work is included.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
18
7.2. Building Plumbing and Domestic Hot Water
Building Plumbing System
Type Description Condition
Water Supply Piping Copper Fair
Waste/Sewer Piping Cast iron Fair
Vent Piping PVC Fair
Water Meter Location Mechanical room
Domestic Water Heaters or Boilers
Components Water Heater
Fuel Natural gas
Quantity and Input Capacity 1 unit at 32,000 BTUH
Storage Capacity 40 gallons
Boiler or Water Heater Condition Fair
Supplementary Storage Tanks? No
Storage Tank Quantity & Volume --
Quantity of Storage Tanks --
Storage Tank Condition --
Domestic Hot Water Circulation Pumps (3 HP and over) No
Adequacy of Hot Water Adequate
Adequacy of Water Pressure Adequate
Plumbing Fixtures
Water Closets Commercial
Toilet (Water Closet) Flush Rating 1.6 GPF
Common Area Faucet Nominal Flow Rate 2.0 GPM
Condition Good
Anticipated Lifecycle Replacements:
Water heater
Toilets
Urinals
Sink
Lavatory
Actions/Comments:
The plumbing systems appear to be well maintained and functioning adequately. The water pressure appears to be sufficient. No
significant repair actions or short term replacement costs are required. Routine and periodic maintenance is recommended. Future
lifecycle replacements of the components or systems listed above will be required.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
19
7.3. Building Gas Distribution
Gas service is supplied from the gas main on the adjacent public street. The gas meter and regulator are located along the exterior
wall of the building. The gas distribution piping within the building is malleable steel (black iron).
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The pressure and quantity of gas appear to be adequate.
The gas meter and regulator appear to be functioning adequately and will require routine maintenance.
Only limited observation of the gas distribution piping can be made due to hidden conditions.
7.4. Building Electrical
Building Electrical Systems
Electrical Lines Overhead Transformer Pole-mounted
Main Service Size 200 Amps Volts 120/208 Volt, three-phase
Meter & Panel Location Rear elevation Branch Wiring Copper
Conduit Metallic Step-Down
Transformers? No
Security / Surveillance
System? No Building Intercom
System? No
Lighting Fixtures T-8
Main Distribution Condition Fair
Secondary Panel and
Transformer Condition --
Lighting Condition Fair
Anticipated Lifecycle Replacements:
Circuit breaker panels
Interior light fixtures
Actions/Comments:
The onsite electrical systems up to the meters are owned and maintained by the respective utility company.
The electrical service and capacity appear to be adequate for the property’s demands.
The panels are original 1985 components. The electrical service is reportedly adequate for the facility’s needs. However, due to the
age of the panels and increasing difficulty of obtaining replacement parts over time, lifecycle replacements are recommended per
above.
7.5. Building Elevators and Conveying Systems
Not applicable. There are no elevators or conveying systems.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
20
7.6. Fire Protection and Security Systems
Item Description
Type None
Fire Alarm System
Central Alarm Panel ☐ Battery-Operated Smoke
Detectors ☒ Alarm Horns ☐
Annunciator Panels ☐ Hard-Wired Smoke
Detectors ☐ Strobe Light Alarms ☐
Pull Stations ☐ Emergency Battery-Pack
Lighting ☒ Illuminated EXIT Signs ☒
Alarm System
Condition Fair
Sprinkler System
None ☒ Standpipes ☐ Backflow Preventer ☐
Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐
Suppression
Condition --
Central Alarm Panel
System
Location of Alarm Panel Installation Date of Alarm Panel
-- --
Fire Extinguishers
Last Service Date Servicing Current?
May 2017 Yes
Hydrant Location Hydraulic Avenue
Siamese Location --
Special Systems Kitchen Suppression System ☐ Computer Room Suppression System ☐
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The building is not protected by fire suppression. Due to its construction date, the facility is most likely “grandfathered” by code and
the installation of fire sprinklers not required until major renovations are performed. Regardless of when or if installation of facility-
wide fire suppression is required by the governing municipality, EMG recommends a retrofit be performed. A budgetary cost is
included.
The fire alarm systems appear somewhat antiquated and not up to current standards. There is a lack of strobes, audio alarms,
insufficient pull stations, and system not fully addressable. Due to the age of the components and apparent shortcomings, a full
modernization project is recommended. A budgetary cost is included.
7.7. Life Support Systems
Not applicable.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
21
8. I nterior Spaces
8.1. I nterior Finishes
The facility is used as a pre-school and an office building for the Department of Parks and Recreation.
The most significant interior spaces include classrooms and offices. Supporting areas include restrooms, storage rooms, and
mechanical rooms.
The following table generally describes the locations and typical conditions of the interior finishes within the facility:
Typical Floor Finishes
Floor Finish Locations General Condition
Carpet Offices and classrooms Fair
Vinyl tile Mechanical room Fair
Ceramic tile Lobby and restrooms Good
Typical Wall Finishes
Wall Finish Locations General Condition
Painted drywall Throughout the building Fair
Painted CMU Throughout the building Fair
Typical Ceiling Finishes
Ceiling Finish Locations General Condition
Suspended T-bar (Acoustic) Throughout the building Fair
Painted drywall Restrooms Fair
Exposed structure Storage room Poor
Interior Doors
Item Type Condition
Interior Doors Hollow core wood & steel Fair
Door Framing Metal Fair
Fire Doors Yes Fair
Anticipated Lifecycle Replacements:
Carpet
Vinyl tile
Ceramic tile
Interior paint
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
22
Suspended acoustic ceiling tile
Interior doors
Kitchenette appliances
Actions/Comments:
The interior areas were last renovated in past 5 years.
The ceiling tiles have isolated areas of water-damaged ceilings. The damaged ceiling tiles need to be replaced. The cost to replace
the damaged finishes is relatively insignificant and the work can be performed as part of the property management’s routine
maintenance program.
Paint on the exposed structure is worn and chipping in the storage room.
8.2. Commercial Kitchen & Laundry Equipment
Not applicable.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
23
9. Other Structures
Not applicable. There are no major accessory structures.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
24
10. Certification
City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Park and
Recreation Office, 201 West Hydraulic Avenue, Yorkville, IL, the “Property”. It is our understanding that the primary interest of City of
Yorkville is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to
determine if the present Property has conditions that will have a significant impact on its continued operations.
The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available
to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors
familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site
visit, and our experience with similar properties.
No testing, exploratory probing, dismantling or operating of equipment or in depth studies were performed unless specifically required
under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s
original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2
for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been
visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that
the observations and research were conducted.
This report has been prepared on behalf of and exclusively for the use of City of Yorkville for the purpose stated within Section 2 of this
report. The report, or any excerpt thereof, shall not be used by any party other than City of Yorkville or for any other purpose than that
specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG.
Any reuse or distribution of this report without such consent shall be at City of Yorkville and the recipient’s sole risk, without liability to
EMG.
Prepared by: Paul Prusa P.E., LEED AP
Project Manager
Reviewed by:
Al Diefert
Technical Report Reviewer
For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
25
11. Appendices
Appendix A: Photographic Record
Appendix B: Site Plan
Appendix C: Supporting Documentation
Appendix D: EMG Accessibility Checklist
Appendix E: Pre-Survey Questionnaire
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix A:
Photographic Record
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#1: FRONT ELEVATION
#2: RIGHT ELEVATION
#3: LEFT ELEVATION
#4: REAR ELEVATION
#5: PARKING LOTS, ASPHALT
PAVEMENT
#6: SIDEWALK, CLAY
BRICK/MASONRY PAVERS
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#7: PEDESTRIAN PAVEMENT,
SIDEWALK, CONCRETE
#8: FENCES & GATES, WOOD
BOARD
#9: FENCES & GATES, CHAIN LINK
#10: PLAY STRUCTURE, PRE-
SCHOOL
#11: EXTERIOR WALL, ALUMINUM
SIDING
#12:
EXTERIOR DOOR, FULLY-
GLAZED ALUMINUM-FRAMED
SWINGING MOTOR-OPERATED
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#13: EXTERIOR DOOR, STEEL
#14: STOREFRONT, METAL-FRAMED
WINDOWS
#15: WINDOW, ALUMINUM DOUBLE-
GLAZED AWNING
#16: WINDOW, ALUMINUM DOUBLE-
GLAZED, SMALL
#17: CONDENSING UNIT, SPLIT
SYSTEM
#18: AIR HANDLER, INTERIOR
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#19: TOILET, TANKLESS (WATER
CLOSET)
#20: LAVATORY, VITREOUS CHINA
#21: SINK, STAINLESS STEEL
#22: WATER HEATER, GAS
#23: LIGHTING SYSTEM, INTERIOR
#24: METAL HALIDE LIGHTING
FIXTURE
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#25: HIGH PRESSURE SODIUM
LIGHTING FIXTURE
#26: COMPACT FLUORESCENT
LIGHTING FIXTURE
#27: MAIN DISTRIBUTION PANEL
#28: FIRE EXTINGUISHER
#29: EMERGENCY/EXIT COMBO
#30: KITCHEN CABINET, BASE AND
WALL SECTION, WOOD
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#31: INTERIOR DOOR, STEEL
#32: INTERIOR DOOR, WOOD
HOLLOW-CORE
#33: INTERIOR DOOR, BI-FOLD
#34: INTERIOR DOOR, FULLY-GLAZED
ALUMINUM-FRAMED SWINGING
#35: INTERIOR CEILING FINISH,
PAINTED STRUCTURE
#36: INTERIOR WALL FINISH, CMU
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#37: INTERIOR WALL FINISH,
GYPSUM BOARD
#38: INTERIOR CEILING FINISH,
ACOUSTICAL TILE (ACT)
#39: STAINED ACOUSTICAL CEILING
TILE
#40: INTERIOR FLOOR FINISH,
CERAMIC TILE
#41: INTERIOR FLOOR FINISH, VINYL
TILE (VCT)
#42:
INTERIOR FLOOR FINISH,
CARPET STANDARD-
COMMERCIAL MEDIUM-TRAFFIC
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#43: INTERIOR WINDOW
#44: RESIDENTIAL APPLIANCES,
REFRIGERATOR
#45: INTERIOR DOOR, FIRE 90-
MINUTES AND OVER
#46: INTERIOR DOOR, FULLY-GLAZED
WOOD-FRAMED
#47: STORAGE SHED
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix B:
Site Plan
Site Plan
Project Name:
Park & Rec Office
Project Number:
122700.17R000-011.322
Source:
Google Maps
On-Site Date:
May 23, 2017
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix C:
Supporting Documentation
www.EMGcorp.com p 800.733.0660
THIS APPENDIX INTENTIONALLY
LEFT BLANK
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix D:
EMG Accessibility Checklist
Page 1 of 4
Date Completed: June 30, 2017
Property Name: Park & Rec Office
EMG Project Number: 122700.17R000-011.322
Building History Yes No Unk Comments
1
Has an ADA survey previously been
completed for this property? X
2
Have any ADA improvements been made
to the property? X
3
Does a Transition Plan / Barrier Removal
Plan exist for the property? X
4
Has building ownership or management
received any ADA related complaints that
have not been resolved?
X
5
Is any litigation pending related to ADA
issues? X
Parking Yes No NA Comments
1
Are there sufficient accessible parking
spaces with respect to the total number of
reported spaces?
X
2
Are there sufficient van-accessible parking
spaces available? X
3
Are accessible spaces marked with the
International Symbol of Accessibility? Are
there signs reading “Van Accessible” at van
spaces?
X
4
Is there at least one accessible route
provided within the boundary of the site
from public transportation stops, accessible
parking spaces, passenger loading zones,
if provided, and public streets and
sidewalks?
X
5
Do curbs on the accessible route have
depressed, ramped curb cuts at drives,
paths, and drop-offs?
X
6
If required does signage exist directing you
to accessible parking and an accessible
building entrance?
X
Ramps Yes No NA Comments
1*
Do all ramps along accessible path of
travel appear to meet slope requirements?
( 1:12 or less) X
2
Are ramps that appear longer than 6 ft
complete with railings on both sides? X
Page 2 of 4
Ramps (cont.) Yes No NA Comments
3
Does the width between railings appear at
least 36 inches? X
4
Is there a level landing for approximately
every 30 ft horizontal length of ramp, at the
top and at the bottom of ramps and
switchbacks?
X
Entrances/Exits Yes No NA Comments
1
Do all required accessible entrance
doorways appear at least 32 inches wide
and not a revolving door? X
2
If the main entrance is inaccessible, are
there alternate accessible entrances? X
3
Is the door hardware easy to operate
(lever/push type hardware, no twisting
required and not higher than approximately
48 inches above the floor)?
X
Paths of Travel Yes No NA Comments
1
Are all paths of travel free of obstruction
and wide enough for a wheelchair (appear
at least 36 inches wide)? X
2
Are wheelchair-accessible facilities (toilet
rooms, exits, etc.) identified with signage? X
3
Is there a path of travel that does not
require the use of stairs? X
Elevators Yes No NA Comments
1
Do the call buttons have visual and audible
signals to indicate when a call is registered
and answered when car arrives? X
2
Are there visual and audible signals inside
cars indicating floor change? X
3
Are there standard raised and Braille
marking on both jambs of each hoist way
entrance as well as all cab/call buttons? X
Page 3 of 4
Elevators (cont.) Yes No NA Comments
4
Do elevator doors have a reopening device
that will stop and reopen a car door if an
object or a person obstructs the door? X
5
Are elevator controls low enough to be
reached from a wheelchair (appears to be
between 15 and 48 inches)? X
6
If a two-way emergency communication
system is provided within the elevator cab,
is it usable without voice communication? X
Toilet Rooms Yes No NA Comments
1
Are common area public restrooms located
on an accessible route? X
2
Are pull handles push/pull or lever type?
X
3
Are there audible and visual fire alarm
devices in the toilet rooms? X
4
Are toilet room access doors wheelchair-
accessible (appear to be at least 32 inches
wide)? X
Toilet Rooms (cont.) Yes No NA Comments
5
Are public restrooms large enough to
accommodate a wheelchair turnaround
(appear to have 60” turning diameter)? X
6
In unisex toilet rooms, are there safety
alarms with pull cords? X
7
Are toilet stall doors wheelchair accessible
(appear to be at least 32” wide)? X
8
Are grab bars provided in toilet stalls?
X
9
Are sinks provided with clearance for a
wheelchair to roll under (appear to have
29” clearance)? X
10
Are sink handles operable with one hand
without grasping, pinching or twisting? X
11
Are exposed pipes under sink sufficiently
insulated against contact? X
Page 4 of 4
Guest Rooms Yes No NA Comments
1
How many total accessible sleeping rooms
does the property management report to
have? Provide specific number in
comment field.
Are there sufficient reported accessible
sleeping rooms with respect to the total
number of reported guestrooms? See
attached hot sheet.
X
2
How many of the accessible sleeping
rooms per property management have roll-
in showers? Provide specific number in
comment field.
Are there sufficient reported accessible
rooms with roll-in showers with respect to
the total number of reported accessible
guestrooms? See attached hot sheet.
X
3
How many assistive listening kits and/or
rooms with communication features are
available per property management?
Provide specific number in comment
field.
Are there sufficient reported assistive
listening devices with respect to the total
number of rooms? See attached hot sheet.
X
Pools Yes No NA Comments
1 Are public access pools provided? If the
answer is no, please disregard this section. X
2
How many accessible access points are
provided to each pool/spa? Provide
number in comment field.
Is at least one fixed lift or sloped entry to
the pool provided?
X
Play Area Yes No NA Comments
1
Has the play area been reviewed for
accessibility? All public playgrounds are
subject to ADAAG standards.
X
Exercise Equipment Yes No NA Comments
1
Does there appear to be adequate clear
floor space around the
machines/equipment (30” by 48”
minimum)?
X
*Based on visual observation only. The slope was not confirmed through measurements.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix E:
Pre-Survey Questionnaire
1
PP RR OO PP EE RR TT YY CC OO NN DD II TT II OO NN AA SS SS EE SS SS MM EE NN TT :: PP RR EE --SS UU RR VV EE YY QQ UU EE SS TT II OO NN NN AA II RR EE
This questionnaire must be completed by the property owner, the owner's designated representative, or someone knowledgeable about
the subject property. The completed form must be presented to EMG's Field Observer on the day of the site visit. If the form is not
completed, EMG’s Project Manager will require additional time during the on-site visit with such a knowledgeable person in order to
complete the questionnaire. During the site visit, EMG's Field Observer may ask for details associated with selected questions. This
questionnaire will be utilized as an exhibit in EMG's final Property Condition Report.
Name of person completing
questionnaire:
Association with property:
Length of association with property:
Date Completed:
Phone Number:
Property Name:
EMG Project Number:
Directions: Please answer all questions to the best of your knowledge and in good faith. Please provide additional details in the
Comments column, or backup documentation for any Yes responses.
INSPECTIONS DATE LAST
INSPECTED
LIST ANY OUTSTANDING REPAIRS REQUIRED
1 Elevators
2 HVAC,
Mechanical,
Electric,
Plumbing
3 Life-Safety/Fire
4 Roofs
QUESTION RESPONSE
5
List any major capital improvement
within the last three years.
6
List any major capital expenditures
planned for the next year.
7
What is the age of the roof(s)?
8
What building systems (HVAC, roof,
interior/exterior finishes, paving, etc.)
are the responsibilities of the tenant
to maintain and replace?
2
Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or
backup documentation for any Yes responses. (NA indicates “Not Applicable”, Unk indicates “Unknown”)
QUESTION RESPONSE COMMENTS
Y N Unk NA
9 Are there any unresolved building,
fire, or zoning code issues?
10 Are there any "down" or unusable
units?
11 Are there any problems with
erosion, stormwater drainage or
areas of paving that do not drain?
12 Is the property served by a private
water well?
13 Is the property served by a private
septic system or other waste
treatment systems?
14 Are there any problems with
foundations or structures?
15 Is there any water infiltration in
basements or crawl spaces?
16 Are there any wall, or window
leaks?
17 Are there any roof leaks?
18 Is the roofing covered by a
warranty or bond?
19 Are there any poorly insulated
areas?
20 Is Fire Retardant Treated (FRT)
plywood used?
21 Is exterior insulation and finish
system (EIFS) or a synthetic
stucco finish used?
22 Are there any problems with the
utilities, such as inadequate
capacities?
23 Are there any problems with the
landscape irrigation systems?
24 Has a termite/wood boring insect
inspection been performed within
the last year?
25 Do any of the HVAC systems use
R-11, 12, or 22 refrigerants?
26 Has any part of the property ever
contained visible suspect suspect
fungal growth growth?
3
Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or
backup documentation for any Yes responses. (NA indicates “Not Applicable”, Unk indicates “Unknown”)
QUESTION RESPONSE COMMENTS
Y N Unk NA
27 Is there a suspect fungal growth
Operations and Maintenance
Plan?
28 Have there been indoor air quality
or suspect fungal growth related
complaints from tenants?
29 Is polybutylene piping used?
30 Are there any plumbing leaks or
water pressure problems?
31 Are there any leaks or pressure
problems with natural gas service?
32 Does any part of the electrical
system use aluminum wiring?
33 Do Residential units have a less
than 60-Amp service?
34 Do Commercial units have less
than 200-Amp service?
35 Are there any recalled fire sprinkler
heads (Star, GEM, Central,
Omega)?
36 Is there any pending litigation
concerning the property?
37 Has the management previously
completed an ADA review?
38 Have any ADA improvements
been made to the property?
39 Does a Barrier Removal Plan exist
for the property?
40 Has the Barrier Removal Plan
been approved by an arms-length
third party?
41 Has building ownership or
management received any ADA
related complaints?
42 Does elevator equipment require
upgrades to meet ADA standards?
43 Are there any problems with
exterior lighting?
44 Are there any other significant
issues/hazards with the property?
4
Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or
backup documentation for any Yes responses. (NA indicates “Not Applicable”, Unk indicates “Unknown”)
QUESTION RESPONSE COMMENTS
Y N Unk NA
45 Are there any unresolved
construction defects at the
property?
_______________________________________________________________________________
Signature of person Interviewed or completing form Date
5
PP RR OO PP EE RR TT YY CC OO NN DD II TT II OO NN AA SS SS EE SS SS MM EE NN TT :: DD OO CC UU MM EE NN TT RR EE QQ UU EE SS TT
On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below.
Provide copies if possible.
Your timely compliance with this request is greatly appreciated.
All available construction documents (blueprints) for the original construction of the building or for any tenant
improvement work or other recent construction work.
A site plan, preferably 8 1/2" X 11", which depicts the arrangement of buildings, roads, parking stalls, and
other site features.
For commercial properties, provide a tenant list which identifies the names of each tenant, vacant tenant
units, the floor area of each tenant space, and the gross and net leasable area of the building(s).
For apartment properties, provide a summary of the apartment unit types and apartment unit type
quantities, including the floor area of each apartment unit as measured in square feet.
For hotel or nursing home properties, provide a summary of the room types and room type quantities.
Copies of Certificates of Occupancy, building permits, fire or health department inspection reports, elevator
inspection certificates, roof or HVAC warranties, or any other similar, relevant documents.
The names of the local utility companies which serve the property, including the water, sewer, electric, gas,
and phone companies.
The company name, phone number, and contact person of all outside vendors who serve the property,
such as mechanical contractors, roof contractors, fire sprinkler or fire extinguisher testing contractors, and
elevator contractors.
A summary of recent (over the last 5 years) capital improvement work which describes the scope of the
work and the estimated cost of the improvements. Executed contracts or proposals for improvements.
Historical costs for repairs, improvements, and replacements.
Records of system & material ages (roof, MEP, paving, finishes, and furnishings).
Any brochures or marketing information.
Appraisal, either current or previously prepared.
Current occupancy percentage and typical turnover rate records (for commercial and apartment properties).
Previous reports pertaining to the physical condition of property.
ADA survey and status of improvements implemented.
Current / pending litigation related to property condition.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below.
Provide copies if possible.
INFORMATION REQUIRED
1. All available construction documents (blueprints) for
the original construction of the building or for any tenant
improvement work or other recent construction work.
2. A site plan, preferably 8 1/2" X 11", which depicts the
arrangement of buildings, roads, parking stalls, and other
site features.
3. For commercial properties, provide a tenant list which
identifies the names of each tenant, vacant tenant units,
the floor area of each tenant space, and the gross and
net leasable area of the building(s).
4. For apartment properties, provide a summary of the
apartment unit types and apartment unit type quantities,
including the floor area of each apartment unit as
measured in square feet.
5. For hotel or nursing home properties, provide a
summary of the room types and room type quantities.
6. Copies of Certificates of Occupancy, building permits,
fire or health department inspection reports, elevator
inspection certificates, roof or HVAC warranties, or any
other similar, relevant documents.
7. The names of the local utility companies which serve
the property, including the water, sewer, electric, gas,
and phone companies.
8. The company name, phone number, and contact
person of all outside vendors who serve the property,
such as mechanical contractors, roof contractors, fire
sprinkler or fire extinguisher testing contractors, and
elevator contractors.
9. A summary of recent (over the last 5 years) capital
improvement work which describes the scope of the
work and the estimated cost of the improvements.
Executed contracts or proposals for improvements.
Historical costs for repairs, improvements, and
replacements.
10. Records of system & material ages (roof, MEP,
paving, finishes, furnishings).
11. Any brochures or marketing information.
12. Appraisal, either current or previously prepared.
13. Current occupancy percentage and typical turnover
rate records (for commercial and apartment properties).
14. Previous reports pertaining to the physical condition
of property.
15. ADA survey and status of improvements
implemented.
16. Current / pending litigation related to property
condition.
Your timely compliance with this request is greatly appreciated.
Prepared for:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
FACILITY CONDITION ASSESSMENT
Riverfront Rental Building
131 East Hydraulic Avenue Units A, B, C
Yorkville, Illinois 60560
PREPARED BY: EMG CONTACT:
EMG Andrew Hupp
10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant
Owings Mills, Maryland 21117 800.733.0660 x6632
800.733.0660 arhupp@emgcorp.com
www.EMGcorp.com
EMG Project Number: Date of Report: On Site Date:
122700.17R000-010.322 June 13, 2017 May 23, 2017
FACILITY CONDITION ASSESSMENT
EMG Corporate Headquarters 10461 Mill Run Circle, Suite 1100, Owings Mills, MD 21117 www.EMGcorp.com p 800.733.0660
RIVERFRONT RENTAL BUILDING EMG PROJECT NO.: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
TABLE OF CONTENTS
1. Executive Summary ............................................................................................................................. 1
1.1. Property Information and General Physical Condition ................................................................ 1
1.2. Facility Condition Index (FCI) ...................................................................................................... 2
1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3
1.4. Opinions of Probable Cost .......................................................................................................... 3
1.4.1. Methodology ................................................................................................................................ 4
1.4.2. Immediate Repairs ...................................................................................................................... 4
1.4.3. Replacement Reserves ............................................................................................................... 4
2. Purpose and Scope .............................................................................................................................. 5
2.1. Purpose ....................................................................................................................................... 5
2.2. Scope .......................................................................................................................................... 6
2.3. Personnel Interviewed ................................................................................................................. 6
2.4. Documentation Reviewed ........................................................................................................... 7
2.5. Pre-Survey Questionnaire ........................................................................................................... 7
2.6. Weather Conditions ..................................................................................................................... 7
3. Accessibility and Property Research ................................................................................................. 8
3.1. ADA Accessibility ........................................................................................................................ 8
3.2. Municipal Information, Flood Zone and Seismic Zone ................................................................ 8
4. Existing Building Assessment ............................................................................................................ 9
4.1. Unit or Space Types .................................................................................................................... 9
4.2. Inaccessible Areas or Key Spaces Not Observed ...................................................................... 9
5. Site Improvements ............................................................................................................................. 10
5.1. Utilities ....................................................................................................................................... 10
5.2. Parking, Paving, and Sidewalks ................................................................................................ 10
5.3. Drainage Systems and Erosion Control .................................................................................... 11
5.4. Topography and Landscaping ................................................................................................... 12
5.5. General Site Improvements ....................................................................................................... 12
6. Building Architectural and Structural Systems ............................................................................... 14
6.1. Foundations ............................................................................................................................... 14
6.2. Superstructure ........................................................................................................................... 14
6.3. Roofing ...................................................................................................................................... 14
6.4. Exterior Walls ............................................................................................................................ 16
6.5. Exterior and Interior Stairs ......................................................................................................... 16
6.6. Exterior Windows and Doors ..................................................................................................... 16
6.7. Patio, Terrace, and Balcony ...................................................................................................... 17
7. Building Mechanical and Plumbing Systems .................................................................................. 18
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 18
7.2. Building Plumbing and Domestic Hot Water ............................................................................. 19
7.3. Building Gas Distribution ........................................................................................................... 20
7.4. Building Electrical ...................................................................................................................... 20
7.5. Building Elevators and Conveying Systems .............................................................................. 20
7.6. Fire Protection and Security Systems ....................................................................................... 21
7.7. Life Support Systems ................................................................................................................ 21
8. Interior Spaces .................................................................................................................................... 22
8.1. Interior Finishes ......................................................................................................................... 22
8.2. Commercial Kitchen & Laundry Equipment .............................................................................. 23
9. Other Structures ................................................................................................................................. 24
10. Certification ......................................................................................................................................... 25
11. Appendices ......................................................................................................................................... 26
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1. Executive Summary
1.1. Property Information and General Physical Condition
The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the
report and in the Appendices.
Property Information
Address: 131 E Hydraulic Ave, Yorkville, Kendall, IL 60560
Year Constructed/Renovated: 1970
Current Occupants: Foxy’s Ice Cream
Ginger + Soul
Percent Utilization: 100%
Management Point of Contact:
City of Yorkville, Mr. Peter Ratos
630.553.8574 phone
pratos@yorkville.il.us email
Property Type: Retail
Site Area: 0.07 acres
Building Area: 2,152 SF
Number of Buildings: 1
Number of Stories: 1
Parking Type and Number of Spaces: Parking available in public lot and on street. Public lot included in separate report.
Building Construction: Conventional wood frame structure on concrete slab
Roof Construction: Gabled roof with metal finish – Ginger + Soul
Flat roof with built-up membrane – Foxy’s Ice Cream
Exterior Finishes: Vinyl Siding – Ginger + Soul
Painted CMU – Foxy’s Ice Cream
Heating, Ventilation & Air Conditioning: Individual split-system units.
Supplemental components: air curtain.
Fire and Life/Safety: Hydrants, smoke detectors, extinguishers, exit signs, and emergency battery-powered
lighting.
Dates of Visit: May 23, 2017
On-Site Point of Contact (POC): Scott Sleezer
Assessment and Report Prepared by: Paul Prusa
Reviewed by:
Al Diefert
Technical report Reviewer For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
Systemic Condition Summary
Site Fair HVAC Fair
Structure Good Plumbing Fair
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Systemic Condition Summary
Roof
Excellent – Foxy’s Ice Cream
Fair – Ginger + Soul Electrical Fair
Vertical Envelope Fair Elevators --
Interiors Fair Fire --
The following bullet points highlight the most significant short term and modernization recommendations:
Replacement of furnace
Replacement of water heater
Installation of a complete fire suppression system
Installation of a complete fire alarm system
Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property
appears to have been well maintained in recent years and is in fair overall condition.
According to property management personnel, the property has had a limited capital improvement expenditure program over the past
three years, primarily consisting of painting, asphalt pavement seal coating, and roof finish replacement. Supporting documentation
was not provided in support of these claims but some of the work is evident.
1.2. Facility Condition Index (FCI)
One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are
calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s
Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to
the Current Replacement Value.
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Fci Condition Rating Definition Percentage Value
Good In new or well-maintained condition, with no visual evidence of wear,
soiling or other deficiencies. 0% to 5%
Fair Subjected to wear and soiling but is still in a serviceable and functioning
condition. > than 5% to 10%
Poor Subjected to hard or long-term wear. Nearing the end of its useful or
serviceable life. > than 10% to 60%
Very Poor Has reached the end of its useful or serviceable life. Renewal is now
necessary. > than 60%
The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can
be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide
capital improvement funding strategy. Key findings from the assessment include:
Key Finding Metric
Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 5.4% Fair
10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 20.6% Poor
Current Replacement Value (CRV) 2,152 SF * 183.24 / SF = $394,326
Year 0 (Current Year) - Immediate Repairs (IR) $21,625
Years 1-10 – Replacement Reserves (RR) $81,566
Total Capital Needs $103,191
The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:
Installation of a complete fire suppression system
Installation of a complete fire alarm system
Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this
report.
1.3. Special Issues and Follow-Up Recommendations
As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal
growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any
known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this
assessment.
There are no visual indications of the presence of fungal growth, conditions conducive to fungal growth, or evidence of moisture in
representative readily accessible areas of the property.
1.4. Opinions of Probable Cost
Cost estimates are attached at the front of this report (following the cover page).
These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by
construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost
indexes, and assumptions regarding future economic conditions.
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Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary
from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of
materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is
repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market
conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot
be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the
FCA.
1.4.1. Methodology
Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry
sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement
records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use,
the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or
component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age.
The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life
(RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may
affect the service life of some systems or components.
Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on
professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and
manage the corrections.
1.4.2. Immediate Repairs
Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe
conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or
contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
1.4.3. Replacement Reserves
Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The
replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both
in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an
indeterminable life but, nonetheless, have a potential for failure within an estimated time period.
Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered
material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed
to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other
occurrences that are typically covered by insurance, rather than reserved for, are also excluded.
Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers'
representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the
ownership’s or property management’s maintenance staff are also considered.
EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds
within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information
concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining
useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all
required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate
Repair Cost Estimate.
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2. Purpose and Scope
2.1. Purpose
EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit.
Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance
issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are
rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building
systems or components that have realized or exceeded their typical expected useful lives.
CONDITIONS:
The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent,
Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used:
Excellent = New or very close to new; component or system typically has been installed within the past year, sound and
performing its function. Eventual repair or replacement will be required when the component or system either
reaches the end of its useful life or fails in service.
Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its
lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required
when the component or system either reaches the end of its useful life or fails in service.
Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life.
Component or system is performing adequately at this time but may exhibit some signs of wear, deferred
maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or
system’s condition and/or its estimated remaining useful life.
Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious
signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with
commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition
could contribute to or cause the deterioration of contiguous elements or systems. Either full component
replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or
prolong useful life.
Failed
= Component or system has ceased functioning or performing as intended. Replacement, repair, or other
significant corrective action is recommended or required.
Not Applicable
= Assigning a condition does not apply or make logical sense, most commonly due to the item in question not
being present.
Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following
sequence:
A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.
A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair
condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated
useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted
beyond the first several years.
A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and
short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or
Failed condition at the time of the assessment, with corresponding costs included within the first few years.
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PLAN TYPES:
Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended
replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more
than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest
significance. The following Plan Types are listed in general weighted order of importance:
Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system
or component that presents a potential liability risk.
Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended,
and/or poses a risk to overall system stability.
Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements.
Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or
site.
Modernization/Adaptation
= Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current
standards, facility usage, or client/occupant needs.
Lifecycle/Renewal
= Any component or system in which future repair or replacement is anticipated beyond the next
several years and/or is of minimal substantial early-term consequence.
2.2. Scope
The standard scope of the Facility Condition Assessment includes the following:
Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in
order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical,
and plumbing systems, and the general built environment.
Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and
Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will
include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if
applicable.
Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.
Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not
constitute a full ADA survey, but will help identify exposure to issues and the need for further review.
Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal
growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected
fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed.
Sampling will not be considered in routine assessments.
List the current utility service providers.
Review maintenance records and procedures with the in-place maintenance personnel.
Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of
the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas,
and the significant mechanical, electrical and elevator equipment rooms.
Provide an Executive Summary at the beginning of this report.
Prepare a mechanical equipment inventory list.
2.3. Personnel Interviewed
The building engineer was interviewed for specific information relating to the physical property, available maintenance procedures,
historical performance of key building systems and components, available drawings and other documentation. The following personnel
from the facility and government agencies were interviewed in the process of conducting the FCA:
Name and Title Organization Phone Number
Scott Sleezer Parks and Recreation 630.878.7291
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The FCA was performed with the assistance of Scott Sleezer, Yorkville Parks and Recreation, the onsite Point of Contact (POC), who
was cooperative and provided information that appeared to be accurate based upon subsequent site observations. The onsite contact
is completely knowledgeable about the subject property and answered most questions posed during the interview process. The POC’s
management involvement at the property has been for the past 26 years.
2.4. Documentation Reviewed
Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical
improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed
conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation,
methodology, or protocol. The Documentation Request Form is provided in Appendix E.
2.5. Pre-Survey Questionnaire
A Pre-Survey Questionnaire was sent to the POC prior to the site visit and was not returned. The questionnaire is included in Appendix
E.
2.6. Weather Conditions
May 23, 2017: Raining, with temperatures in the 70s (°F) and light winds.
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3. Accessibility and Property Research
3.1. ADA Accessibility
Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public
accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be
maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed
prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources
available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made.
During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was
limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by
the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is
beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the
Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance.
At a retail property, the areas considered as a public accommodation besides the site itself and parking, are the exterior accessible
route, the interior accessible route up to the tenant lease lines and the interior common areas, including the common area restrooms.
The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG
that are not accessible as stated within the priorities of Title III, are as follows:
Restrooms
Wrap drain pipes below lavatory with insulation; protect against contact with hot, sharp, or abrasive surfaces.
A full ADA Compliance Survey may reveal additional aspects of the property that are not in compliance.
Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans
with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code,
although many local jurisdictions have adopted the Guidelines as such. The cost to address the achievable items noted above is
included in the cost tables.
3.2. Municipal Information, Flood Zone and Seismic Zone
Not Applicable.
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4. Existing Building Assessment
4.1. Unit or Space Types
All 2,152 square feet of the building are occupied by a multiple occupants, Foxy’s Ice Cream and Ginger + Soul. The building is owned
and maintained by the City of Yorkville Parks and Recreation Department. The spaces are a combination of kitchens, dining areas,
supporting restrooms, mechanical, and other utility spaces.
The following table identifies the reported unit types and mix at the subject property.
Unit Types and Mix
Quantity Type Floor Area (Sf)
1 Ginger + Soul 1,440
1 Foxy’s Ice Cream 625
1 Shared Mechanical Space 87
TOTAL 2,152
4.2. Inaccessible Areas or Key Spaces Not Observed
The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed
included the site within the property boundaries, exterior of the property, and the roof. All areas of the property were available for
observation during the site visit.
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5. Site Improvements
5.1. Utilities
The following table identifies the utility suppliers and the condition and adequacy of the services.
Site Utilities
Utility Supplier Condition and Adequacy
Sanitary sewer City of Yorkville Good
Storm sewer City of Yorkville Good
Domestic water City of Yorkville Good
Electric service Commonwealth Edison Good
Natural gas service Nicor Gas Good
Actions/Comments:
According to the POC, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as
emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks.
5.2. Parking, Paving, and Sidewalks
Item Description
Main Ingress and Egress Hydraulic Ave
Access from South
Additional Entrances --
Additional Access from --
Paving and Flatwork
Item Material Last Work Done Condition
Entrance Driveway Apron -- -- --
Parking Lot -- -- --
Drive Aisles -- -- --
Service Aisles -- -- --
Sidewalks -- -- --
Curbs -- -- --
Site Stairs -- -- --
Pedestrian Ramps -- -- --
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Parking Count
Open Lot Carport Private Garage Subterranean Garage Freestanding Parking
Structure
-- -- -- -- --
Total Number of ADA Compliant Spaces 0
Number of ADA Compliant Spaces for Vans 0
Total Parking Spaces Utilizes Public Lot
Parking Ratio (Spaces/Apartments) --
Method of Obtaining Parking Count --
Exterior Stairs
Location Material Handrails Condition
None -- -- --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended.
5.3. Drainage Systems and Erosion Control
Drainage System and Erosion Control
System Exists At Site Condition
Surface Flow ☒ Good
Inlets ☐ --
Swales ☐ --
Detention pond ☐ --
Lagoons ☐ --
Ponds ☐ --
Underground Piping ☐ --
Pits ☐ --
Municipal System ☐ --
Dry Well ☐ --
Anticipated Lifecycle Replacements:
No components of significance
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Actions/Comments:
There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff
capacity. There is no evidence of major ponding or erosion.
5.4. Topography and Landscaping
Item Description
Site Topography Generally flat
Landscaping
Trees Grass Flower Beds Planters
Drought
Tolerant
Plants
Decorative Stone None
☐ ☐ ☐ ☐ ☐ ☐ ☒
Landscaping Condition --
Irrigation Automatic Underground Drip Hand Watering None
☐ ☐ ☐ ☒
Irrigation Condition --
Retaining Walls
Type Location Condition
None -- --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of
erosion.
5.5. General Site Improvements
Property Signage
Property Signage Building mounted
Street Address Displayed? Yes
Site and Building Lighting
Site Lighting
None Pole Mounted Bollard Lights Ground Mounted Parking Lot Pole
Type
☒ ☐ ☐ ☐ ☐
--
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Site and Building Lighting
Building Lighting
None Wall Mounted Recessed Soffit
☐ ☒ ☐
Good – Foxy’s Ice Cream
Fair – Ginger + Soul
Site Fencing
Type Location Condition
None -- --
REFUSE DISPOSAL
Refuse Disposal Common area dumpsters
Dumpster Locations Mounting Enclosure Contracted? Condition
Public Lot Asphalt paving Wood board fence Yes Excellent
Other Site Amenities
Description Location Condition
Playground Equipment None -- --
Tennis Courts None -- --
Basketball Court None -- --
Swimming Pool None -- --
Anticipated Lifecycle Replacements:
Exterior lighting
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
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6. Building Architectural and Structural Systems
6.1. Foundations
Building Foundation
Item Description Condition
Foundation Slab on grade with integral footings Good
Basement and Crawl Space None --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The foundation systems are concealed. There are no significant signs of settlement, deflection, or movement.
6.2. Superstructure
Building Superstructure
Item Description Condition
Framing / Load-Bearing Walls Conventional wood/metal studs Good
Ground Floor Concrete slab Good
Upper Floor Framing -- --
Upper Floor Decking -- --
Roof Framing Wood trusses Good
Roof Decking Plywood or OSB Good
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The superstructure is exposed in some locations, which allows for limited observation. Walls and floors appear to be plumb, level,
and stable. There are no significant signs of deflection or movement.
6.3. Roofing
Primary Roof
Type / Geometry Flat Finish Modified Bituminous
Maintenance Outside Contractor Roof Age 0 Yrs
Flashing Membrane Warranties Yes
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Primary Roof
Parapet Copings Parapet with sheet metal coping Roof Drains Gutters and downspouts
Fascia Metal Panel Insulation Rigid Board
Soffits Concealed Soffits Skylights No
Attics -- Ponding No
Ventilation Source-1 Turtle Vents Leaks Observed No
Ventilation Source-2 -- Roof Condition Excellent
The primary roof is located at Foxy’s Ice Cream and Share Mechanical Space.
Secondary Roof
Type / Geometry Gable Roof Finish Metal
Maintenance Outside Contractor Roof Age Approximately 20 Yrs
Flashing Membrane Warranties No
Parapet Copings None Roof Drains Gutters and downspouts
Fascia Metal Panel Insulation Fiberglass batts
Soffits None Skylights No
Attics Wood joists with plywood sheathing Ponding No
Ventilation Source-1 Ridge Vents Leaks Observed No
Ventilation Source-2 -- Roof Condition Fair
The secondary roof is located at Ginger + Soul.
Anticipated Lifecycle Replacements:
Metal roofing
Modified bituminous membrane
Roof flashings (included as part of overall membrane replacement)
Parapet wall copings (included as part of overall membrane replacement)
Actions/Comments:
The roof finishes vary in age. Information regarding roof warranties or bonds was not available. The roofs are maintained by an
outside contractor.
According to the POC, there are no active roof leaks. There is no evidence of active roof leaks.
There is no evidence of roof deck or insulation deterioration. The roof substrate and insulation should be inspected during any future
roof repair or replacement work.
Roof drainage appears to be adequate. Clearing and minor repair of drain system components should be performed regularly as part
of the property management’s routine maintenance and operations program.
The attics are not accessible and it could not be determined if there is moisture, water intrusion, or excessive daylight in the attics.
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6.4. Exterior Walls
Foxy’s Ice Cream Building Exterior Walls
Type Location Condition
Primary Finish Painted CMU Good
Secondary Finish -- --
Accented with Wood siding Fair
Soffits Concealed Fair
Ginger + Soul Building Exterior Walls
Type Location Condition
Primary Finish Vinyl siding Fair
Secondary Finish -- --
Accented with -- --
Soffits -- --
Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings.
Anticipated Lifecycle Replacements:
Exterior paint
Vinyl siding
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance, including patching repairs, graffiti removal,
and re-caulking, is highly recommended. Future lifecycle replacements of the components listed above will be required.
6.5. Exterior and Interior Stairs
Not applicable. There are no exterior or interior stairs.
6.6. Exterior Windows and Doors
Building Windows
Window Framing Glazing Location Window
Screen Condition
Vinyl framed, operable Double glaze Foxy’s Ice Cream ☐ Fair
Aluminum framed, fixed Double glaze Ginger + Soul ☐ Fair
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Building Doors
Main Entrance Doors Door Type Condition
Glazed, metal framed Good
Secondary Entrance Doors -- --
Service Doors -- --
Overhead Doors -- --
Anticipated Lifecycle Replacements:
Windows
Exterior glazed metal doors
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
6.7. Patio, Terrace, and Balcony
Building Patio, Terrace and Balcony
Type Description Location Condition
Ground Floor Patio Asphalt Rear – Ginger + Soul
Front – Foxy’s Ice Cream
Poor
Excellent
Upper Balcony Structure -- -- --
Balcony Decks -- -- --
Balcony Deck Toppings -- -- --
Balcony Guardrails -- -- --
Anticipated Lifecycle Replacements:
Seal coating of asphalt pavement
Actions/Comments:
The rear patio asphalt must be seal coated in order to maintain the integrity of the overall pavement system.
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7. Building Mechanical and Plumbing Systems
See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of
manufacturer of the major mechanical equipment, if available.
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC)
Individual Units
Primary Components Split system furnaces and condensing units
Cooling (if separate from above) performed via components above
Quantity and Capacity Ranges 2 units at 2.5 tons each
Total Heating or Cooling Capacity 5 tons
Heating Fuel Natural gas
Location of Equipment Building exterior
Space Served by System Entire building
Age Ranges 2016 – Foxy’s Ice Cream
2006 – Ginger + Soul
Primary Component Condition Excellent – Foxy’s Ice Cream
Fair – Ginger + Soul
Supplemental Components
Supplemental Component #1 Air Curtain
Location / Space Served by Air Curtain Foxy’s Ice Cream kitchen area
Air Curtain Condition Fair
Anticipated Lifecycle Replacements:
Split system furnaces and condensing units
Air curtain
Actions/Comments:
The HVAC systems are maintained by the in-house maintenance staff.
The HVAC equipment varies in age. HVAC equipment is replaced on an "as needed" basis.
The HVAC equipment appears to be functioning adequately overall. The engineering staff was interviewed about the historical and
recent performance of the equipment and systems. No chronic problems were reported and an overall sense of satisfaction with the
systems was conveyed. However, due to the inevitable failure of parts and components over time, some of the equipment will
require replacement. A budgetary cost for this work is included.
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7.2. Building Plumbing and Domestic Hot Water
Building Plumbing System
Type Description Condition
Water Supply Piping Copper Fair
Waste/Sewer Piping PVC Fair
Vent Piping PVC Fair
Water Meter Location Shared Space Mechanical Room
Domestic Water Heaters or Boilers
Components Water Heaters
Fuel Electric
Quantity and Input Capacity
2 units
4,500 W – Ginger + Soul
Inaccessible – Foxy’s Ice Cream
Storage Capacity 50 gallons – Ginger + Soul
Approximately 40 gallons – Foxy’s Ice Cream
Boiler or Water Heater Condition Excellent – Ginger + Soul
Poor – Foxy’s Ice Cream
Supplementary Storage Tanks? No
Storage Tank Quantity & Volume --
Quantity of Storage Tanks --
Storage Tank Condition --
Domestic Hot Water Circulation Pumps (3 HP and over) No
Adequacy of Hot Water Adequate
Adequacy of Water Pressure Adequate
Plumbing Fixtures
Water Closets Residential grade
Toilet (Water Closet) Flush Rating 1,6 GPF
Common Area Faucet Nominal Flow Rate 2.0 GPM
Condition Good
Anticipated Lifecycle Replacements:
Water heaters
Toilets
Sinks
Lavatories
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Actions/Comments:
The plumbing systems appear to be well maintained and functioning adequately. The water pressure appears to be sufficient. No
significant repair actions or short term replacement costs are required. Routine and periodic maintenance is recommended. Future
lifecycle replacements of the components or systems listed above will be required.
7.3. Building Gas Distribution
Gas service is supplied from the gas main on the adjacent public street. The gas meter and regulator are located along the exterior
walls of the buildings. The gas distribution piping within each building is malleable steel (black iron).
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The pressure and quantity of gas appear to be adequate.
The gas meter and regulator appear to be functioning adequately and will require routine maintenance.
Only limited observation of the gas distribution piping can be made due to hidden conditions.
7.4. Building Electrical
Building Electrical Systems
Electrical Lines Overhead Transformer Pole-mounted
Main Service Size (2) 200 Amps Volts 120/240 Volt, single-phase
Meter & Panel Location West side Branch Wiring Copper
Conduit Metallic Step-Down Transformers? No
Security / Surveillance System? Yes Building Intercom System? No
Lighting Fixtures T-8
Main Distribution Condition Fair
Secondary Panel and Transformer
Condition --
Lighting Condition Fair
Anticipated Lifecycle Replacements:
Circuit breaker panels
Interior light fixtures
Actions/Comments:
The onsite electrical systems up to the meters are owned and maintained by the respective utility company.
The electrical service and capacity appear to be adequate for the property’s demands.
The panels are mostly original 1970 components. The electrical service is reportedly adequate for the facility’s needs. However, due
to the age of the panels and increasing difficulty of obtaining replacement parts over time, lifecycle replacements are recommended
per above.
7.5. Building Elevators and Conveying Systems
Not applicable. There are no elevators or conveying systems.
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7.6. Fire Protection and Security Systems
Item Description
Type None
Fire Alarm System
Central Alarm Panel ☐ Battery-Operated Smoke
Detectors ☒ Alarm Horns ☐
Annunciator Panels ☐ Hard-Wired Smoke
Detectors ☐ Strobe Light Alarms ☐
Pull Stations ☐ Emergency Battery-Pack
Lighting ☒ Illuminated EXIT Signs ☒
Alarm System
Condition --
Sprinkler System
None ☒ Standpipes ☐ Backflow Preventer ☐
Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐
Suppression Condition --
Central Alarm Panel
System
Location of Alarm Panel Installation Date of Alarm Panel
-- --
Fire Extinguishers
Last Service Date Servicing Current?
08/2015 & 03/2017 No
Hydrant Location Hydraulic Avenue
Siamese Location --
Special Systems Kitchen Suppression System ☐Computer Room Suppression System ☐
Anticipated Lifecycle Replacements:
Central alarm panel
Alarm devices and system
Sprinkler heads
Actions/Comments:
The building is not protected by fire suppression. Due to its construction date, the facility is most likely “grandfathered” by code and the
installation of fire sprinklers not required until major renovations are performed. Regardless of when or if installation of facility-wide fire
suppression is required by the governing municipality, EMG recommends a retrofit be performed. A budgetary cost is included.
The fire alarm systems appear limited to locally alarmed devices. There is a lack of strobes, audio alarms, insufficient pull stations,
and system alarms locally only. Due to the age of the components and apparent shortcomings, a full modernization project is
recommended. A budgetary cost is included.
7.7. Life Support Systems
Not Applicable.
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8. Interior Spaces
8.1. Interior Finishes
The facility is used as a restaurant and ice cream shop. The most significant interior spaces include dining areas and kitchens.
Supporting areas include hallways, restrooms, and back-of-house areas.
The following table generally describes the locations and typical conditions of the interior finishes within the facility:
Typical Floor Finishes
Floor Finish Locations General Condition
Vinyl tile Ginger + Soul kitchen, Foxy’s Ice Cream Fair
Ceramic tile Ginger + Soul corridor and restrooms Good
Painted/sealed concrete Ginger + Soul dining area Fair
Wood strip Ginger + Soul dining area Good
Typical Wall Finishes
Wall Finish Locations General Condition
Painted CMU Foxy’s Ice Cream Fair
Painted drywall Ginger + Soul Fair
Typical Ceiling Finishes
Ceiling Finish Locations General Condition
Suspended T-bar (Acoustic) Foxy’s Ice Cream kitchen, throughout Ginger + Soul Fair
Exposed painted structure Foxy’s Ice Cream dining area Fair
Exposed structure Shared space mechanical room Fair
Interior Doors
Item Type Condition
Interior Doors
Hollow core wood
Fully glazed wood
Solid core metal
Fair
Door Framing Wood Fair
Fire Doors No --
Anticipated Lifecycle Replacements:
Vinyl tile
Ceramic tile
Interior paint
Suspended acoustic ceiling tile
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Interior doors
Actions/Comments:
It appears that the interior finishes have been renovated at different time.
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
8.2. Commercial Kitchen & Laundry Equipment
Not applicable. Commercial kitchen equipment is owned and maintained by the tenant.
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9. Other Structures
Not applicable. There are no major accessory structures.
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10. Certification
City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Riverfront
Rental Building, 131 East Hydraulic Avenue, Yorkville, Illinois, the “Property”. It is our understanding that the primary interest of City of
Yorkville is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to
determine if the present Property has conditions that will have a significant impact on its continued operations.
The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available
to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors
familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site
visit, and our experience with similar properties.
No testing, exploratory probing, dismantling or operating of equipment or in depth studies were performed unless specifically required
under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s
original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2
for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been
visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that
the observations and research were conducted.
This report has been prepared on behalf of and exclusively for the use of City of Yorkville for the purpose stated within Section 2 of this
report. The report, or any excerpt thereof, shall not be used by any party other than City of Yorkville or for any other purpose than that
specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG.
Any reuse or distribution of this report without such consent shall be at City of Yorkville and the recipient’s sole risk, without liability to
EMG.
Prepared by: Paul Prusa P.E., LEED AP,
Project Manager
Reviewed by:
Al Diefert
Technical report Reviewer For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
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11. Appendices
Appendix A: Photographic Record
Appendix B: Site Plan
Appendix C: EMG Accessibility Checklist
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Appendix A:
Photographic Record
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
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#1: REAR ELEVATION - GINGER +
SOUL
#2: FRONT ELEVATION - FOXY'S ICE
CREAM
#3: LEFT ELEVATION - FOXY'S ICE
CREAM
#4: RIGHT ELEVATION - FOXY'S ICE
CREAM
#5: RIGHT ELEVATION - GINGER +
SOUL
#6: FRONT ELEVATION - GINGER +
SOUL
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
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#7: ADA, RESTROOM, LAVATORY
PIPE WRAPS
#8: ROOF, METAL
#9: ROOF, MODIFIED BITUMINOUS
#10: DAMAGED DOWNSPOUT
#11: EXTERIOR WALL, PAINTED
SURFACE
#12: EXTERIOR WALL, VINYL SIDING
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
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#13: WINDOW, VINYL-CLAD DOUBLE-
GLAZED 12 SF
#14: WINDOW, VINYL-CLAD DOUBLE-
GLAZED 6 SF
#15: WINDOW, ALUMINUM DOUBLE-
GLAZED
#16: EXTERIOR DOOR, STEEL W/
GLASS - GINGER + SOUL
#17: EXTERIOR DOOR, STEEL W/
GLASS - FOXY'S ICE CREAM
#18: PEDESTRIAN PAVEMENT,
ASPHALT - GINGER + SOUL
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
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#19: PEDESTRIAN PAVEMENT,
ASPHALT - FOXY'S ICE CREAM
#20: AIR CURTAIN
#21: CONDENSING UNIT - GINGER +
SOUL
#22: CONDENSING UNIT - FOXY'S ICE
CREAM
#23: FURNACE, GAS - GINGER +
SOUL
#24: FURNACE, GAS - FOXY'S ICE
CREAM
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
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#25: WATER HEATER, ELECTRIC -
GINGER + SOUL
#26: WATER HEATER, ELECTRIC -
FOXY'S ICE CREAM
#27: SINK, STAINLESS STEEL -
FOXY'S ICE CREAM
#28:
SINK, POT, MULTI-
COMPARTMENT - FOXY'S ICE
CREAM
#29: LAVATORY, VITREOUS CHINA
#30: TOILET, FLUSH TANK (WATER
CLOSET)
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
#31:
SINK, POT, MULTI-
COMPARTMENT - GINGER +
SOUL
#32: SINK, PLASTIC
#33: LIGHTING SYSTEM, INTERIOR -
GINGER + SOUL
#34: LIGHTING SYSTEM, INTERIOR -
FOXY'S ICE CREAM
#35: MAIN DISTRIBUTION PANEL -
FOXY'S ICE CREAM
#36: MAIN DISTRIBUTION PANEL -
GINGER + SOUL
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
#37: INCANDESCENT LIGHTING
FIXTURE, BASIC
#38: LED LIGHTING FIXTURE, BASIC
#39: FLOOD LIGHT, EXTERIOR
#40: EMERGENCY/EXIT COMBO
#41: FIRE EXTINGUISHER
#42: EXIT LIGHTING FIXTURE
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
#43: CAMERA, SECURITY SYSTEM -
FOXY'S ICE CREAM
#44:
INTERIOR WALL FINISH,
GYPSUM BOARD - GINGER +
SOUL
#45:
INTERIOR WALL FINISH,
CONCRETE/MASONRY - FOXY'S
ICE CREAM
#46:
INTERIOR CEILING FINISH,
PAINTED STRUCTURE - FOXY'S
ICE CREAM
#47:
INTERIOR CEILING FINISH,
ACOUSTICAL TILE (ACT) -
GINGER + SOUL
#48:
INTERIOR CEILING FINISH, (ACT)
DROPPED FIBERGLASS -
GINGER + SOUL
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
#49:
INTERIOR CEILING FINISH,
ACOUSTICAL TILE (ACT) -
FOXY'S ICE CREAM
#50: INTERIOR FLOOR FINISH,
CERAMIC TILE - GINGER + SOUL
#51: INTERIOR FLOOR FINISH, VINYL
TILE (VCT) - GINGER + SOUL
#52: INTERIOR FLOOR FINISH, VINYL
TILE (VCT) - FOXY'S ICE CREAM
#53: INTERIOR FLOOR FINISH, WOOD
STRIP - GINGER + SOUL
#54: INTERIOR FLOOR FINISH,
CONCRETE - GINGER + SOUL
RIVERFRONT RENTAL BUILDING
131 EAST HYDRAULIC AVENUE UNITS A B C
YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
#55:
INTERIOR DOOR, WOOD
HOLLOW-CORE - GINGER +
SOUL
#56: INTERIOR DOOR, GLAZED WOOD
- GINGER + SOUL
#57: INTERIOR DOOR, STEEL -
FOXY'S ICE CREAM
#58:
INTERIOR DOOR, WOOD
HOLLOW-CORE - FOXY'S ICE
CREAM
RIVERFRONT RENTAL BUILDING EMG PROJECT NO.: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
Appendix B:
Site Plan
Site Plan
Project Name:
Riverfront Rental Building
Project Number:
122700.17R000-010.322
Source:
Google Maps
On-Site Date:
May 23, 2017
RIVERFRONT RENTAL BUILDING EMG PROJECT NO.: 122700.17R000-010.322
www.EMGcorp.com p 800.733.0660
Appendix C:
EMG Accessibility Checklist
Page 1 of 4
Date Completed: June 7, 2017
Property Name: Riverfront Rental Building
EMG Project Number: 122700.17R000-010.322
Building History Yes No Unk Comments
1
Has an ADA survey previously been completed
for this property? X
2
Have any ADA improvements been made to the
property? X
3
Does a Transition Plan / Barrier Removal Plan
exist for the property? X
4
Has building ownership or management
received any ADA related complaints that have
not been resolved?
X
5
Is any litigation pending related to ADA issues?
X
Parking Yes No NA Comments
1
Are there sufficient accessible parking spaces
with respect to the total number of reported
spaces?
X Parking is provided via a public lot (included in
separate report) and street parking.
2
Are there sufficient van-accessible parking
spaces available? X
3
Are accessible spaces marked with the
International Symbol of Accessibility? Are there
signs reading “Van Accessible” at van spaces?
X
4
Is there at least one accessible route provided
within the boundary of the site from public
transportation stops, accessible parking spaces,
passenger loading zones, if provided, and public
streets and sidewalks?
X
5
Do curbs on the accessible route have
depressed, ramped curb cuts at drives, paths,
and drop-offs?
X
6
If required does signage exist directing you to
accessible parking and an accessible building
entrance?
X
Ramps Yes No NA Comments
1*
Do all ramps along accessible path of travel
appear to meet slope requirements? ( 1:12 or
less) X
2
Are ramps that appear longer than 6 ft complete
with railings on both sides? X
3
Does the width between railings appear at least
36 inches? X
Page 2 of 4
Ramps Yes No NA Comments
4
Is there a level landing for approximately every
30 ft horizontal length of ramp, at the top and at
the bottom of ramps and switchbacks? X
Entrances/Exits Yes No NA Comments
1
Do all required accessible entrance doorways
appear at least 32 inches wide and not a
revolving door? X
2
If the main entrance is inaccessible, are there
alternate accessible entrances? X
3
Is the door hardware easy to operate
(lever/push type hardware, no twisting required
and not higher than approximately 48 inches
above the floor)?
X
Paths of Travel Yes No NA Comments
1
Are all paths of travel free of obstruction and
wide enough for a wheelchair (appear at least
36 inches wide)? X
2
Are wheelchair-accessible facilities (toilet rooms,
exits, etc.) identified with signage? X
3
Is there a path of travel that does not require the
use of stairs? X
Elevators Yes No NA Comments
1
Do the call buttons have visual and audible
signals to indicate when a call is registered and
answered when car arrives? X
2
Are there visual and audible signals inside cars
indicating floor change? X
3
Are there standard raised and Braille marking on
both jambs of each hoist way entrance as well
as all cab/call buttons? X
4
Do elevator doors have a reopening device that
will stop and reopen a car door if an object or a
person obstructs the door? X
5
Are elevator controls low enough to be reached
from a wheelchair (appears to be between 15
and 48 inches)? X
6
If a two-way emergency communication system
is provided within the elevator cab, is it usable
without voice communication? X
Page 3 of 4
Toilet Rooms Yes No NA Comments
1
Are common area public restrooms located on
an accessible route? X
2
Are pull handles push/pull or lever type?
X
3
Are there audible and visual fire alarm devices
in the toilet rooms? X
4
Are toilet room access doors wheelchair-
accessible (appear to be at least 32 inches
wide)? X
5
Are public restrooms large enough to
accommodate a wheelchair turnaround (appear
to have 60” turning diameter)? X
6
In unisex toilet rooms, are there safety alarms
with pull cords? X
7
Are toilet stall doors wheelchair accessible
(appear to be at least 32” wide)? X
8
Are grab bars provided in toilet stalls?
X
9
Are sinks provided with clearance for a
wheelchair to roll under (appear to have 29”
clearance)? X
10
Are sink handles operable with one hand without
grasping, pinching or twisting? X
11
Are exposed pipes under sink sufficiently
insulated against contact? X
Guest Rooms Yes No NA Comments
1
How many total accessible sleeping rooms does
the property management report to have?
Provide specific number in comment field.
Are there sufficient reported accessible sleeping
rooms with respect to the total number of
reported guestrooms? See attached hot sheet.
X
2
How many of the accessible sleeping rooms per
property management have roll-in showers?
Provide specific number in comment field.
Are there sufficient reported accessible rooms
with roll-in showers with respect to the total
number of reported accessible guestrooms?
See attached hot sheet.
X
Page 4 of 4
Guest Rooms Yes No NA Comments
3
How many assistive listening kits and/or rooms
with communication features are available per
property management? Provide specific
number in comment field.
Are there sufficient reported assistive listening
devices with respect to the total number of
rooms? See attached hot sheet.
X
Pools Yes No NA Comments
1 Are public access pools provided? If the answer
is no, please disregard this section. X
2
How many accessible access points are
provided to each pool/spa? Provide number in
comment field.
Is at least one fixed lift or sloped entry to the
pool provided?
X
Play Area Yes No NA Comments
1
Has the play area been reviewed for
accessibility? All public playgrounds are subject
to ADAAG standards.
X
Exercise Equipment Yes No NA Comments
1
Does there appear to be adequate clear floor
space around the machines/equipment (30” by
48” minimum)?
X
*Based on visual observation only. The slope was not confirmed through measurements.