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City Council Packet 2005 01-25-05 ,cf,,o c/�. United City of Yorkville J .e County Seat of Kendall County ^ ' ' .7 800 Game Farm Road EST. i , 1 Yorkville, Illinois, 60560 Telephone: 630-553-4350 „ :` Fax 630-553-7575 ) Website: www.yorkville.il.us AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 PM Tuesday,January 25, 2005 Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Rich Sticka Valerie Burd Marty Munns Joe Besco Paul James Larry Kot Wanda Ohare Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m., Monday, February 28, 2005 To be Announced City Hall Conference Room Economic Development Committee: 7:00 p.m., Thursday, February 17, 2005 City Hall Conference Room Administration Committee Meeting: 6:30 p.m., Thursday, February 3, 2005 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday, February 10, 2005 City Hall Conference Room Public Hearings: None City Council Meeting Agenda January 25, 2005 Page 2 Citizen Comments: Presentations: 1. O'Malley Welding and Employees for the Riverfront Shelter 2. Commendation for Officer Ackland 3. Certificate of Achievements for Officer Robbie Hart Consent Agenda 1. Monthly Treasurer's Report for April 2004 2. In Town Road Program—Phase 2 Utility and Roadway Improvements- authorize contract with Smith Engineering Consultants, Inc.for the design of replacement watermains on the dead ends of Fox and Washington, as well as the watermain on Heustis between Hydraulic and Fox in an amount not to exceed$215,210.00 and authorize City Engineer to execute 3. Director of Public Works Salary Survey - to approve the new salary range, $62,972 - $82,204 4. Resolution Amending Tuition Reimbursement Policy—authorize Mayor and City Clerk to execute 5. Resolution Approving Disposal of City Property Policy - authorize Mayor and City Clerk to execute Plan Commission/Zoning Board of Appeals: Minutes for Approval(Corrections and Additions): Minutes of City Council— December 14, 2004 Minutes of Committee of the Whole— December 16, 2003 Bill payments for approval from the current Bill List(Corrections and Additions): Checks total these amounts: $ 1,008,621.86(vendors) $ 153,980.60(payroll period ending 12/25/04) $ 1,162,602.46(total) City Council Meeting Agenda January 25, 2005 Page 3 Reports: Mayor's Report: 1. OSLAD Bike Path Grant Application Request for Grande Reserve Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks&Recreation Report: Community&Liaison Report: Committee Reports: Public Works Committee Report: 1. No Report Economic Development Committee Report: 1. Gospel Assembly Church Annexation Agreement a. Ordinance Authorizing the Execution Public Safety Committee Report: 1. No Report. Administration Committee Report: 1. Countryside Center TIF—Alternate Revenue Bond Ordinance 2. Resolution Approving Wearing Apparel Policy City Council Meeting Agenda January 25, 2005 Page 4 Additional Business: Executive Session: 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2004—2005 PUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Committee: Alderman Munns Streets and Alleys YBSD Committee: Alderman Sticka Sanitation and Waste Committee: Alderwoman Burd ECONOMIC DEVELOPMENT; Committee Departments Liaisons Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce Committee: Alderwoman Burd Business&Economic Dev. Kendall County Econ. Dev. Committee: Alderwoman Spears Plan Commission Committee: Alderman Munns Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development tUBLIC SAFETY' Committee Departments Liaisons Chairman: Alderman Kot Police Human Resource Comm. Committee: Alderwoman Ohare Schools School District Committee: Alderwoman Spears Public Relations KenCom Committee: Alderman James City Council Meeting Agenda January 25, 2005 Page 5 ADMINISTRATION` _ Committee Departments Liaisons Chairman: Alderman James Finance Metra Committee: Alderwoman Ohare Public Properties Library Committee: Alderman Kot Personnel Cable Consortium Committee: Alderman Besco IAD-HOC: TECHNOLOGY! Committee Chairman: Alderman Munns Committee: Alderman Kot Committee: Alderman Sticka Committee: Alderwoman Ohare UNITED CITY OF YORKVILLE C/144-3 SALARY SCHEDULES Approvedl 1/23/04, Rev. 1/25/05 FY 2004-2005 Min. Max. City Administrator $76,004 $107,023 Finance Director $59,175 $83,325 City Engineer $59,760 $84,150 Engineering Tech $37,260 $53,524 Receptionist/Assistant $20,800 $27,967 Administrative Support Staff $32,085 $43,675 General Support Staff $26,910 $42,820 Chief of Police $65,078 $86,916 Police Office Supervisor $34,096 $48,172 Police Lieutenant $53,652 $72,200 Police Sergeant $46,506 $62,088 Police Officers **(Per Contract) $38,473 $47,516 Director of Public Works $62,972 $82,204 Foreman (Street/Water/Park) $45,550 $59,989 Maintenance Worker I $29,900 $41,749 Maintenance Worker II $34,155 $47,101 Operator $39,330 $52,454 Janitorial Tool Shop $23,805 $34,256 Executive Director- Parks & Rec $61,300 $86,319 Superintendent of Recreation $42,106 $59,291 Recreation Supervisor $32,085 $51,383 The salary range is subject to review and can be modified annually by Mayor& City Council. Annual Longevity Stipends will be made to all employees based upon the following chart: After 6 years but less than 9 years $750 After 9 years but less than 14 years $1,000 After 14 years but less than 20 years $1,250 After 20 years but less than 25 years $1,500 After 25 years $2,000 Educational Stipends will be paid for education in their related field over that required for entry level of that position as follows: Associate Degree or 60 credit hours 2% Bachelor's Degree 2% Master's Degree 2% This will be applicable only to 1 degree level beyond that necessary for entry level of that position except that all are eligible to earn up to the Bachelor Degree Level as outlined above (one time salary adjustment) UNITED CITY OF YORKVILLE SALARY SURVEY Public Works Director November 2004 Revisions Prepared by T. Graff Bart Olson 1/18/05 Town Name Public Works Director Low Actual High Cary $71,052 $83,976 $84,156 Chanahon $76,092 Elburn $51,000 $64,720 $71,000 Huntley $59,292 $83,640 $83,640 Lockport $54,996 $71,772 $74,244 Minooka $75,240 $78,500 McHenry $70,404 $72,974 $92,328 Montgomery $64,164 $79,585 $87,324 New Lenox $83,844 North Aurora $73,560 Plainfield $67,252 $82,687 $93,712 Plano $64,992 $75,000 $79,992 Oswego $67,294 $74,096 $93,176 Shorewood $62,496 South Elgin $76,524 $83,556 $89,400 Sugar Grove $56,779 $61,961 $68,135 Sycamore $60,000 $75,000 $75,000 AVERAGES $62,972 $74,764 $82,204 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO: 2005- RESOLUTION AMENDING TUITION REIMBURSEMENT POLICY WHEREAS,the Mayor and City Council deem it prudent and in the best interest of the United City of Yorkville to amend Section 8.6 of the Employee Manual regarding Tuition Reimbursement; and WHEREAS,the purpose of the amendment is to improve the policy including adding a City right to repayment and to assist full-time employees in advancing their educational qualifications; WHEREAS, after extensive study and review, the City Staff, Mayor and City Council amends the policy regarding Tuition Reimbursement by substituting Section 8.6(d) for the previous Section 8.6(d)and adding new Section 8.6(i), both of which are attached hereto as Exhibit "A"; NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE, upon motion duly made, seconded, and approved by a majority of those Aldermen voting, that the City hereby adopts the United City of Yorkville Tuition Reimbursement Policy attached hereto as Exhibit "A". PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 25th day of January, 2005. Mayor PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this 25th day of January, 2005. City Clerk Prepared by: City Clerk's Office United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630/553-4350 Fax: 630-553-7575 Page 2 of 2 .D C/r ��� United City of Yorkville Tuition Reimbursement Policy — 1/4/2005 Esr. 1836 lr � H '494 E&E Additions to Existing Employee Manual Section 8.6b— Full-time employees wishing to advance their educational qualifications may be reimbursed the cost of tuition for successful completion of college level courses which are relative to their work assignments and/or career development that benefits the City. Employees arc-entitled to may apply for reimbursement for college degree or certificate after one year of service as a full time employee. All requests by an employee for the enrollment to a college degree or certificate program must be submitted to the Department Head two months before budget approval (Feb. 1St). Then all courses related to the program shall be eligible for payment subject to budget approval and available funds. Furthermore,the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. Section 8.6d— The tuition and fees only(no books or materials) of an elective or required course will be paid through direct billing from the appropriate school,pending the completion of a consent form for repayment. The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a"C" average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a"C" average is attained, the employee will be required to pay back 100% of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct repayment to the City. New Section(8.6i)— If an employee voluntarily leaves the City within two years of completing a course reimbursed under this policy, a percentage amount of reimbursed expenses must be repaid to the City according to the following schedule: a) 0-6 months of completion of course— 100% b) 7-12 months of completion of course—75% c) 13-18 months of completion of course—50% d) 19-24 months of completion of course—25% c',61 # STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO: 2005- RESOLUTION APPROVING DISPOSAL OF PROPERTY POLICY WHEREAS,the Mayor and City Council deem it prudent and in the best interest of the United City of Yorkville to develop a policy regarding Disposal of City property;and WHEREAS,the purpose of such a policy is to provide direction for the proper disposal of certain City property as described therein; WHEREAS, after extensive study and review, the City Staff, Mayor and City Council developed a policy regarding disposal of City property which is attached hereto as Exhibit "A"; NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE, upon motion duly made, seconded, and approved by a majority of those Aldermen voting,that the City hereby adopts the United City of Yorkville Disposal of Property Policy attached hereto as Exhibit "A". PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 25th day of January, 2005. Mayor Page 1 of 2 PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this 25th day of January, 2005. City Clerk Prepared by: City Clerk's Office United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630/553-4350 Fax: 630-553-7575 Page 2 of 2 ci0 ci1.y % __Disposal of Property Policy 14.: g DRAFT — 1/19/2005 `E `‘ " 1)Whenever the City owns any personal property which is determined by a Department Head to be no longer necessary or useful to, or for the best interest of the City and having an original value of less than $500.00, the Department Head,by their approval, may authorize the disposal of said property. Disposal is defined as the destruction of said property, or placement in a trash or recycling receptacle. 2)Whenever the City owns any personal property having an original value of greater than $500, and said property is determined to be no longer necessary or useful to the City, or it is determined that it is not in the best interest of the City to retain the subject personal property, then City shall be authorized to convey or sell the subject personal property in accordance with the following conditions and procedures: 2A) A written determination shall be prepared stating that the City no longer desires to retain ownership of the subject personal property or that the useful life of the subject personal property has expired and shall set forth reasons therefore. As a condition of disposal or sale of property, the written determination must be given to all Department Heads and Council Members. 2B) The written determination stated in paragraph 2A shall be presented to the United City of Yorkville Administration Committee, and receiving a committee recommendation, shall be forwarded to City Council. Upon approval by the City Council, the City may: 2B1) By ordinance authorize the sale of that personal property in such manner as the City Council may designate so long as the sale complies with the applicable statutes contained within the Municipal Code of the Illinois Compiled Statutes. 2B2) May authorize any municipal officer to convert that personal property into some other form that is useful to the City by using the material in the property. 2B3) May authorize any municipal officer to convey or turn in any specified article of property as part payment on a new purchase of any similar article. However, no article shall be turned in as part of the purchase price on any purchase except upon receipt of competitive bids, in such manner as may be prescribed by ordinance, after notice to all bidders that the article will be turned over as part of the purchase price. 3) Disposal or sale of the property hereunder shall not be made to any elected or appointed official or employee of the City, except items sold at public auction or sealed bids. MINUTES OF THE REGULAR MEETING OF THE DRAFT CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY.ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS.800 GAME FARM ROAD ON TUESDAY,DECEMBER 14,2004. Mayor Prochaska called the meeting to order at 7:04 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward 11 Burd Present Kot Present Ward III Ohare Present Munns Absent Ward IV Besco Present Spears Present Also present: City Clerk Milschewski,City Administrator Graff,City Attorney Representative Kelly Kramer,Police Chief Martin,Director of Public Works Dhuse,Finance Director Pleckham, and Executive Director of Parks&Recreation Brown. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests. He asked those present at the meeting to introduce themselves. He also asked guests to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Kot asked that the Public Safety Committee Report item,Request for Budgeted New Police Officer,be moved to the Consent Agenda so it could be approved before the Mayor swore- in the officer. He noted that it is a budgeted item. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M.,Monday,December 27,2004 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Thursday,December 16,2004 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M.,Thursday,January 6,2005 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M.,Monday,January 13,2005 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To Be Announced PUBLIC HEARINGS Concord Homes Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing Concord Homes,Petitioner,request for an Amendment to Annexation and Planned Unit Development Agreement requesting to allow townhomes within Unit 4 of the Raintree Village subdivision located south of Route 126 and east of Prairie Crossing Drive in the United City of Yorkville,Kendall County,Illinois. So moved by Alderman Sticks;seconded by Alderman Burd. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-aye,Sticka-aye The Minutes of the Reeular Meetine of the City Council—December 14.2004-paee 2 Please see attached Report of Proceedings taken before Nicola Gengler,C.S.R.from Depo Court Reporting Service for the transcription of this portion of the public hearing. Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Ohare;seconded by Alderman Burd. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye 2004 Tax Levy Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing the 2004 Tax Levy.So moved by Alderman Sticks;seconded by Alderman Burd. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-aye,Sticka-aye Mayor Prochaska reported that the City is looking to increasing the tax levy to a total amount of $1,764,321.00 which represents a decrease in the tax rate;from.7895/$100 of Equalized Assessed Valuation(EAV)to.7143/$100 of EAV. Mayor Prochaska further explained the formula used to determine the tax levy. The floor was opened for comments from the public;there were none. The floor was opened for comments from the City Council;there were none. Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Besco;seconded by Alderman James. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye Ordinance 2004-66 2004-2005 Tax Levy Mayor Prochaska entertained a motion to approve an Ordinance for the Levy and Assessment of Taxes for Fiscal Year beginning May 1,2005 and ending April 30,2006 for the United City of Yorkville in the amount of$1,764,321.00.So moved by Alderman James;seconded by Alderman Kot. Mayor Prochaska noted that the levy needs to be filed in the Kendall County Clerk's Office by the fourth Tuesday in December and the next City Council is after this date. A special City Council meeting would have to be scheduled if the levy is not approved tonight. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye CITIZEN COMMENTS None. PRESENTATIONS Citizens Appreciation Award Mayor Prochaska and Chief Martin presented resident Stephen Buell with a Citizen Appreciation Award for assisting with a hit and run accident on October 23,2004.Mayor Prochaska thanked Mr.Buell for notifying the police of the accident and for following the offender until the police could take over. Due to his persistence,the offender was arrested and charged with aggravated DUI and leaving the scene of a personal injury accident. Police Department Commendations Mayor Prochaska and Chief Martin presented Sergeant Larry Hilt with a commendation for his performance above and beyond the call of duty during the investigation of the hit and run accident. His diligence in his investigation gave the Kendall County State's Attorney a solid case with which to file charges against the suspect for aggravated DUI and aggravated leaving the scene of a personal injury accident. Mayor Prochaska and Chief Martin also presented Sergeant Larry Hilt with a commendation for his performance above and beyond the call of duty during the investigation and testimony of a criminal sexual assault involving a juvenile victim. His diligence in his investigation and his testimony in court gave the Kendall County State's Attorney a solid case with led to the offender being found guilty of the charge of predatory sexual assault on a child. The Minutes of the Regular Meeting of the City Council—December 14.2004—page 3 Certificate of Achievements and Swearing-In/Patrick McMahon Mayor Prochaska,Chief Martin and Police Commissioner Bob Johnson presented Patrick McMahon with a Certificate of Achievement for receiving his Police Officer Certification from the Police Training Institute on November 12,2004. Mayor Prochaska noted that Patrick McMahon was sworn-in several weeks ago at the Police Department. Mayor Prochaska swore him in again as a full-time police officer. Mayor Prochaska welcomed him to the United City of Yorkville. Certificate of Achievements and Mayor Prochaska,Chief Martin and Police Commissioner Bob Johnson presented Raymond Mikolasek with Certificates of Achievement for receiving his Police Officer Certification from the Police Training Institute on November 12,2004;the Clifford W.VanMeter Scholastic Achievement Award from the Police Training Institute and the John Bowman Mark from the Police Training Institute. Swearing-In/Steven Bozue Mayor Prochaska,Chief Martin and Police Commissioner Bob Johnson swore-in Steven Bozue as a full-time police officer for the United City of Yorkville. Mayor Prochaska welcomed him to the City. Swearing-In/Shirley Kubicz Mayor Prochaska,Chief Martin and Police Commissioner Bob Johnson swore-in Shirley Kubicz as a part-time police officer for the United City of Yorkville. Mayor Prochaska welcomed her to the City. CONSENT AGENDA Mayor Prochaska stated that the Consent Agenda should have been approved before the swearing-in of the officers because Item#11 was added,the Request for Budgeted New Police Officer. He asked Attorney Kramer if he should have gotten approval before the officer was sworn-in and Attorney Kramer stated that it was fine to proceed with the Consent Agenda. 1. Parks Master Plan—approve revisions as recommended by the Park Board 2. Watershed Planning Implementation Program Donation—authorize contribution in an amount not to exceed$3,000.00 3. Water Reports for September and October 2004 4. Well#7 Treatment Facility-Change Order#4—authorize increase in an amount not to exceed$9,368.50 for changes to the building and well controls and authorize seven additional days to the contract and authorize Mayor to execute 5. Well#8-Change Order#1- authorize the decrease in an amount not to exceed $39,145.50 and authorize Mayor to execute 6. Smith Engineering Agreement for an"as needed basis"-authorize Mayor to execute 7. Building Permits Report for September 2004 8. Police Reports for October 2004 9. Emergency Generator Change Order—authorize increase in an amount not to exceed $2,500.00 for moving the location of generator 10. Request to Purchase Trucks—authorize purchase of Sewer Department utility truck in an amount not to exceed$56,100.00 plus the cost of title and license plates to be paid from the Public Works Equipment Capital Budget. Authorize the purchase of Parks Department landscape utility truck in an amount not to exceed$38,000.00 plus the cost of title and license plates to be paid from the Public Works Equipment Capital Budget. Authorize the purchase of Engineering Department truck in an amount not to exceed$29,800.00 plus the cost of title and license plates to be paid from the Public Works Equipment Capital Budget,base cost of truck to be repaid to Public Works from the Engineering budget. 11. Request for Budgeted New Police Officer Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Sticks;seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Spears-aye,Sticka-aye,Ohare-aye,Besco-aye PLANNING COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman James to approve the minutes of the City Council meetings of October 12,2004,October 26,2004 and November 9,2004,the minutes from the Committee of The Minutes of the Regular Meeting of the City Council—December 14,2004-nage 4 the Whole from December 2,2003 and the minutes of the Joint City Council and Plan Commission meeting from September 15,2004;seconded by Alderman Besco. Alderman Spears noted a correction on the City Council minutes from October 26,2004,page six,first paragraph,last sentence- $20.650.00 should be changed to$20,650.00. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman James to approve the paying of the bills listed on the Detailed Board Report dated December 3,2004 totaling the following amounts:checks in the amount of $1,359,021.50(vendor);$149,969.80(payroll period ending 11/13/04)for a total of $1,508,991.30;seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-aye,Sticks-aye REPORTS MAYOR'S REPORT Appointment of John Wyeth as City Attorney Mayor Prochaska entertained a motion to approve the appointment of Attorney John Wyeth as the City Attorney effective January 1,2005.So moved by Alderman Sticka;seconded by Alderman Besco. Alderman Ohare asked if the appointment ran through May 2005.Mayor Prochaska explained that the appointment of the City Attomey ends on April 30th. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Ohare-aye,Spears-aye,Sticks-aye,Besco-aye,Burd-aye,James-aye IEPA Brownfields Grant Agreement Mayor Prochaska reported that the United City of Yorkville has been working with the Illinois Environmental Protection Agency in order to take advantage of the Brownfields Grant Program. He stated that the City has a petitioner who will use the grant in the downtown area. The agreement allows the engineering company to move forward and allows the grant dollars to be received. The redevelopment program is estimated to cost$88,996.00 and the grant award will be for$57,906.00. Mayor Prochaska entertained a motion to approve the Municipal Brownfields Redevelopment Grant Agreement with the Illinois Environmental Protection Agency and the United City of Yorkville and to authorize the Mayor and City Clerk to execute the agreement.So moved by Alderman Besco;seconded by Alderman Burd. Motion approved by a roll call vote. Ayes-7 Nays-0 Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye,Kot-aye City Council Packet Distribution Mayor Prochaska reported that due to the Christmas holidays,the December 28,2004 City Council packets will be distributed on Wednesday,December 22,2004. He reminded the Council that if they had information to be included,they get it to the Clerk's office as early as possible. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Finance Director Pleckham reported that Treasurer Powell was home recovering from back surgery. CITY ADMINISTATOR'S REPORT No report. The Minutes of the Regular Meetine of the City Council—December 14.2004—nage 5 FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT Chief Martin reported that The Citizens Police Academy held its graduation on December 13, 2004. He reported that there were sixteen graduates and that it was a good event. EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT No report. COMMUNITY&LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Hydrogeology and Water Quality Study for Northwest Planning Area A motion was made by Alderman Besco to approve a proposal with the United States Department of the Interior to investigate the hydrogeology and water quality of the glacial-drift aquafir in the vicinity of the Nelson Landfill site near Yorkville and approve Engineering Enterprises,Inc. (EEI),scope of service along with Civil&Environmental Consultants,Inc.subject to the revised budget;seconded by Alderman James. Alderman Ohare asked how long it would take to determine the quality of the water. Jeff Freeman with EEI explained that the United States Department of the Interior has supplied a timetable and it is estimated that some data will be available by late summer 2005 for the City to review. The Department has a one year period to prepare their report so it should be done in 2006. Alderman Sticka asked if funding was available for the study. Mayor Prochaska stated that Director Pleckham is working on determining funding through the revised budget and it does appear funding is available. Mr.Freeman went over the chart of the project costs for the Council. Motion approved by a roll call vote. Ayes-7 Nays-0 Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye,Kot-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2004-67 Granting Rezoning for Carolyn Herren A motion was made by Alderman Sticka to approve an Ordinance rezoning for Carolyn Herren from R-2 One Family Residential to B-3 Service Business District;seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye,Kot-aye,Ohare-aye Resolution 2004-46 Approving Preliminary/Final Plat for Grande Reserve Unit 9 A motion was made by Alderman Sticka to approve a Resolution approving a Preliminary Plat for Grande Reserve Unit 9 as presented subject to City Engineer;seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-7 Nays-0 Sticka-aye,Besco-aye,Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-aye Resolution 2004-47 Approving Preliminary Plat for Woodworth Estates A motion was made by Alderman Sticka to approve a Resolution approving the Preliminary Plat for Woodworth Estates Phase Five as presented;seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-aye,Sticka-aye PUBLIC SAFETY COMMITTEE REPORT No report. The Minutes of the Regular Meeting of the City Council—December 14,2004—page 6 ADMINISTRATION COMMITTEE REPORT Ordinance 2004-68 Fox Hill Tax Levy A motion was made by Alderman James to approve an Ordinance for the Levy and Assessment of Taxes for the Fiscal Year beginning May 1,2005 and ending April 20,2006 in and for Special Service Area 2004-201(Fox Hill);seconded by Alderman Kot. Alderman Ohare asked how the residents affected will be notified. Attorney Kramer explained that this will be a line item on the resident's tax bill and it has been publicized several times in the local newspaper. Motion approved by a roll call vote. Ayes-7 Nays-0 James-aye,Kot-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye ADDITIONAL BUSINESS Happy Holidays Mayor Prochaska wished everyone a Merry Christmas and safe holidays. Election Packets Mayor Prochaska reported that Election Packets were available in the Clerk's Office and online. Sign Ordinance/Policy Alderman James asked that the ordinance and/or policy for balloons used for advertisement be revisited to make sure it is being implemented consistently. He noted that the travel agency on Route 47 was asked to take down their inflatable cruise ship in one week whereas the Burger King on Route 47 has had an inflatable Sponge Bob for at least a month. It was decided to have the Economic Development Committee revisit the sign ordinance. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session for the purpose of discussing litigation,when an action against,affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal,or when the public body finds that an action is probable or imminent,in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. He asked that the City Clerk,City Administrator and the City Attorney's representative and Attorney Wyeth be included in the session. So moved by Alderman Besco;seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes-7 Nays-0 Ohare-aye,Besco-aye,Burd-aye,James-aye,Kot-aye,Spears-aye,Sticka-aye The City Council took a ten minute break and entered into the Executive Session at 8:07 P.M. The Council returned to regular session at 8:29 P.M.and there was no action taken. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka;seconded by Alderman Besco. Motion approved by a viva voce vote. Meeting adjourned at 8:30 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois STATE OF ILLINOIS ) SS: COUNTY OF KENDALL ) BEFORE THE YORKVILLE CITY COUNCIL PUBLIC HEARING REPORT OF PROCEEDINGS had at the hearing of the above-entitled matter, taken before Nicola Gengler, C. S. R. , No. 89-3780, on December 19 , 2009, a the hour of 7 : 00 p.m. , at 800 Game Farm Road, Yorkville, Illinois . --IC-41111) DEPO • COURT reporting service 800 West Fifth Avenue • Suite 203C • Naperville, IL 60563 • 630-983-0030 • Fax 630-983-6013 www.depocourt.com _I D-749404 2 1 PRESENT : 2 MAYOR ARTHUR F. PROCHASKA; 3 MR. ANTON GRAFF, City Administrator; 4 MS . JACKIE MILSCHEWSKI, City Clerk; 5 MR. JOSEPH BESCO, Alderman; 6 MS . VALERIE BURD, Alderwoman; 7 MR. PAUL JAMES, Alderman; 8 MR. LARRY KOT, Alderman; 9 MS . WANDA OHARE, Alderwoman; 10 MR. RICHARD STICKA, Alderman; 11 MS . ROSE SPEARS, Alderwoman; 12 and 13 LAW OFFICES OF DANIEL J. KRAMER 1107A South Bridge Street 14 Yorkville, Illinois 60560 BY: MS . KELLY KRAMER, 15 appeared on behalf of The United City of Yorkville . 16 17 - - - 18 19 20 21 22 23 24 DepoCourt Reporting Service(630) 983-0030 3 1 (Proceedings were had which 2 are not herein transcribed. ) 3 MAYOR PROCHASKA: Moving on, we do have two 4 public hearings planned for this evening. The first 5 public hearing is for the Concord Homes and I believe 6 we do need to do these in two separate public hearings . 7 So I would entertain a motion to go 8 into public hearing for the purpose of discussing 9 Concord Homes, Petitioner, has requested an amendment 10 to annexation and planned unit development agreement 11 requesting to allow townhomes within Unit 4 of the 12 Raintree Village subdivision located south of Route 126 13 and east of Prairie Crossing Drive in the United City 14 of Yorkville, Kendall County, Illinois . 15 ALDERMAN STICKA: So moved. 16 ALDERWOMAN SPEARS : Second. 17 MAYOR PROCHASKA: Moved and seconded. 18 May I have roll call . 19 MS . MILSCHEWSKI : Besco? 20 ALDERMAN BESCO: Aye . 21 MS . MILSCHEWSKI : Burd? 22 ALDERWOMAN BURD: Aye . 23 MS . MILSCHEWSKI : James? 24 ALDERMAN JAMES : Aye . DepoCourt Reporting Service (630) 983-0030 4 1 MS . MILSCHEWSKI : Kot? 2 ALDERMAN KOT: Aye. 3 MS . MILSCHEWSKI : Ohare? 4 ALDERWOMAN OHARE : Aye . 5 MS . MILSCHEWSKI : Spears? 6 ALDERWOMAN SPEARS : Aye . 7 MS . MILSCHEWSKI : Sticka? 8 ALDERMAN STICKA: Aye . 9 MAYOR PROCHASKA: Thank you. 10 Do you have anything you want to 11 start us off with? 12 MS . KRAMER: No . 13 MAYOR PROCHASKA: Is there someone here to 14 speak for the petitioner? 15 MR. WOZNIAK: I am. Good evening, my name 16 is John Wozniak. I am the region president for Lennar 17 Homes and we are a sister company and wholly owned by 18 the same company as Concord Homes which is Lennar, and 19 I am here to discuss and present the changes we would 20 like to make to Unit 4 only of the planned unit 21 development formerly known as the Highlands . It is now 22 Raintree Village . 23 We in Unit 4 had -- first according 24 to the annexation agreement had 148 duplex homes in DepoCourt Reporting Service (630) 983-0030 5 1 Unit 4, and we would like to amend that to be a mix of 2 duplex homes as well as townhomes . Unit 3 in Raintree 3 Village is also duplex homes . It is 86 home sites 4 total or homes, 86 homes total, and adding the 148 5 duplexes in Unit 4 we thought was just too many 6 duplexes for one area. 7 So we thought what we could do is 8 create a nicer duplex program by having a stepping 9 stone as it were from a townhome between and then up to 10 the duplex product . So what we are trying to do is 11 create a nicer planned unit overall instead of trying 12 to move through 240 duplexes but create a townhome that 13 has all two-story homes in it and then the duplexes 14 have two ranch. One building is two ranches and 15 another building is a master down and then one 16 two-story. Predominantly it is a master down ranch 17 environment in duplexes and then the townhomes would be 18 all two-story homes . 19 We have a map, a board there, that 20 shows the original . You can see the lightly colored 21 yellow is Unit 3 where we have the existing now selling 22 duplex homes . We are in the initial stage in the 23 selling of the duplex homes . The roads just went in a 24 little over a month ago I ' d say. DepoCourt Reporting Service (630) 983-0030 6 1 Then in Unit 4 there is where the 2 brown homes are located. Those are the 148 additional 3 duplexes as planned and approved, and next is the 4 proposed site that we are proposing now. There is some 5 grading transition in the land; and what we have 6 decided is that the duplexes being a nice product, 7 empty-nester product primarily or professional product, 8 would be nice along the transitional areas along the 9 property which is backing up to the retention area; and 10 those are lookouts and walkouts in many cases; and then 11 the townhomes are in the center of the site; and then 12 with only a slight increase in density, we still have 13 been able to allow for over two-point something acre 14 park site with the gazebo and walking amenities . 15 So that is the plan that we have 16 presented by Glen Land. You see a cutout of the area, 17 and we did go through the Park District coming to this 18 board meeting tonight . If you would like to see the 19 product, I can show you the product as we planned it to 20 be . 21 The townhomes themselves, we have an 22 elevation of those . Those are the front elevations . 23 That is as we developed them. Again, they are the 24 two-story product similar to what we are doing right DepoCourt Reporting Service (630) 983-0030 7 1 now in the Fox Highlands Community. I think things may 2 be somewhat nicer but still in keeping with what we 3 have done already, and then we also have the floor 4 plans . 5 Those townhomes range from 6 1, 350 square feet up to 1, 650 square feet . The two 7 interior homes are 1, 350 and 1, 550, and the two 8 exteriors are 1, 650 . They range from two bedroom, two 9 bath, to three bedroom, two-and-a-half bath. So 10 similarly to what we are doing now. 11 Many of you have probably seen in 12 our Fox Highlands Community adjacent to Raintree 13 Village and then in the duplexes as well as the 14 submittal we gave you, we have the two-story home . It 15 is 1, 817 square feet . The master down home is 1, 966 16 square feet, and then each of the ranches are 1, 548 17 square feet . 18 So these are the elevations of 19 those . We tried to make them blend nicely into the 20 community that we are already developing. We feel like 21 it is a very nice country club community and that this 22 adds to what the community could look like with a 23 professional empty-nester type of start or a start-up 24 family type of product . DepoCourt Reporting Service (630) 983-0030 8 1 Any questions? 2 MAYOR PROCHASKA: Well, I ' d like to do is 3 open the floor if there is anybody in the audience that 4 would like to address the City Council . 5 (No response . ) 6 MAYOR PROCHASKA: Hearing none, is there 7 any comments or questions from the City Council? 8 ALDERMAN STICKA: About the park, you said 9 you discussed it with the Park Board? 10 MR. WOZNIAK: Right . 11 ALDERMAN STICKA: Is it going to be a City 12 park? 13 MR. WOZNIAK: No . They are looking for the 14 fee only. 15 ALDERMAN STICKA: That is what I thought 16 when you said you were discussing it . That will be 17 maintained by the property owner' s association? 18 MR. WOZNIAK: Right . 19 MAYOR PROCHASKA: I have a question, also . 20 The duplex area that would be in this particular 21 section, will those fall under the same kind of 22 maintenance free ownership that the townhomes are? 23 MR. WOZNIAK: Yes, we are planning on all 24 of our duplexes and townhomes to be in an exterior DepoCourt Reporting Service (630) 983-0030 9 1 maintenance free environment . 2 MAYOR PROCHASKA: No lawn cutting or snow 3 removal? 4 MR. WOZNIAK: Correct . 5 ALDERMAN JAMES : So they will be the same 6 homeowner ' s association for both of them? 7 MR. WOZNIAK: You know, I haven' t crossed 8 that . I would imagine, and I haven' t discussed it with 9 legal counsel, but I was thinking we would probably 10 have one association and two separate subassociations 11 for each of the duplexes versus townhomes . 12 MAYOR PROCHASKA: Anyone else? 13 ALDERMAN JAMES : Yes . I had one more . 14 The density you said slightly 15 increased. What is it changing from to? 16 MR. WOZNIAK: It was originally approved at 17 148 homes . Now, with the townhome addition, it is 18 166 total . 19 ALDERMAN JAMES : What does that change the 20 overall density? 21 MR. WOZNIAK: It is 18 . 22 ALDERMAN JAMES : And it was? 23 MR. WOZNIAK: 148 to 166 . 24 ALDERMAN STICKA: I think he is talking DepoCourt Reporting Service (630)983-0030 10 1 about how many units per acre . 2 MR. WOZNIAK: Actually I don' t have that 3 calculation. So I apologize . I don' t remember the 4 total number of acres on the site . 5 I believe -- well, I hate to 6 misquote . I can find that out. 7 ALDERMAN STICKA: I had always thought -- 8 right from the outset, I thought it was too many 9 duplexes at the outset and that it ended up being that 10 many duplexes as a result of a Plan Commission member 11 and previous developer immediately agreed and made it 12 all duplexes . I always thought it was too many 13 duplexes . 14 MR. WOZNIAK: I think it allows us to do a 15 better product for both, nicer townhomes and nicer 16 duplexes, instead of trying to create an environment 17 where 240 duplexes could be sold in the next two or 18 three years . 19 MAYOR PROCHASKA: Anyone else? 20 (No response. ) 21 MAYOR PROCHASKA: I would entertain a 22 motion to close this public hearing. 23 ALDERWOMAN OHARE : So moved. 24 ALDERWOMAN BURD: Second. DepoCourt Reporting Service (630) 983-0030 11 1 MAYOR PROCHASKA: So moved and seconded. 2 May I have roll call, please . 3 MS . MILSCHEWSKI : Burd? 4 ALDERWOMAN BURD: Aye . 5 MS . MILSCHEWSKI : James? 6 ALDERMAN JAMES : Aye . 7 MS . MILSCHEWSKI : Kot? 8 ALDERMAN KOT: Aye . 9 MS . MILSCHEWSKI : Ohare? 10 ALDERWOMAN OHARE: Aye . 11 MS . MILSCHEWSKI : Spears? 12 ALDERWOMAN SPEARS : Aye . 13 MS . MILSCHEWSKI : Sticka? 14 ALDERMAN STICKA: Aye . 15 MS . MILSCHEWSKI : Besco? 16 ALDERMAN BESCO: Aye . 17 MAYOR PROCHASKA: Motion is carried. 18 For this particular issue now, the 19 attorneys will -- 20 MS . KRAMER: Draft the second amendment to 21 the PUD or to the annexation amendment, and you will 22 see that before anything is approved. 23 MAYOR PROCHASKA: It will be coming back 24 before the Council to vote on. DepoCourt Reporting Service (630) 983-0030 12 1 MS . KRAMER: Right . 2 MR. WOZNIAK: Thank you. 3 MAYOR PROCHASKA: Thank you. 4 (Proceedings were then had 5 which are not herein 6 transcribed. ) 7 * * * * * 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 DepoCourt Reporting Service (630) 983-0030 13 1 STATE OF ILLINOIS SS . 2 COUNTY OF KENDALL 3 I, Nicola Gengler, C. S . R. , No . 84-3780, do 4 hereby certify that the proceedings had in the 5 above-entitled cause were recorded stenographically by 6 me and reduced to typewriting via computer-aided 7 transcription under my personal direction; and that the 8 foregoing is a true and correct transcript of the 9 proceedings had at the time and place previously 10 specified. 11 IN WITNESS WHEREOF I have hereunto set my 12 hand this 10th day of January, 2005 . 13 14 Nicola Gengler, C. S . R. 15 16 17 18 19 20 21 22 23 24 Page 14 A Surd 2:6 3:21,22 10:16 keeping7:2 open8:3 able 6:13 10:24 11:3,4 evening3:4 4:15 KELLY 2:14 original5:20 about 8:8 10:1 existing 5:21 Kendall1:2 3:14 originally 9:16 above-entitled 1:8 C exterior 8:24 13:2 out 10:6 13:5 calculation 10:3 exteriors7:8 kind8:21 outset10:8,9 according 4:23 cal13:18 11:2 know 9:7 over 5:24 6:13 acre 6:13 10:1 carried11:17 F known 4:21 overall 5:11 9:20 acres 10:4 cases 6:10 F 2:2 Kot 2:8 4:1,2 11:7,8 owned4:17 Actually 10:2 cause 13:5 fall8:21 KRAMER2:13,14 4:12 ownership8:22 adding5:4 center 6:11 family 7:24 11:20 12:1 owner's 8:17 addition 9:17 certify 13:4 Farm1:10 additional 6:2 change 9:19 fee 8:14 L P address 8:4 changes 4:19 feel 7:20 land 6:5,16 park 6:14,17 8:8,9 adds 7:22 changing 9:15 feet 7:6,6,15,16,17 LARRY 2:8 8:12 adjacent7:12 City1:4 2:3,4,15 find 10:6 LAW 2:13 particular8:20 Administrator 2:3 3:13 8:4,7,11 first 3:4 4:23 lawn 9:2 11:18 Again 6:23 Clerk 2:4 floor 7:3 8:3 legal 9:9 PAUL 2:7 ago5:24 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7:3,20 country 7:21 going 8:11 many 5:5 6:10 7:11 previous 10:11 r always 10:7,12 County 1:2 3:14 13:2 Good 4:15 10:1,8,10,12 previously13:9 amend 5:1 create 5:8,11,12 grading 6:5 map 5:19 primarily 6:7 amendment3:9 11:20 10:16 GRAFF2:3 master 5:15,16 7:15 probably7:11 9:9 11:21 crossed9:7 proceedings 1:7 3:1 matter l:8 amenities 6:14 Crossing 3:13 12:4 13:4,9 1 H may 3:18 7:1 11:2 annexation 3:10 4:24 cutout 6:16 PROCHASKA2:2 3:3,17 hand 13:12 MAYOR 2:2 3:3,17 4:9 P 11:21 cutting 9:2 4:13 8:26,19 9:2 4:9,13 8:2,6,19 , another 5:15 C.S.R1:9 13:3,14 hate 10:5 9:2,12 10:19,21 ANTON 2:3 having5:8 9:12 10:19,21 11:1,17,23 12:3 hi1:5 7 35,8 11:1,17,23 12:3 earn anybody 8:3 D g :8:6 10:22 meeting 6 18 product 5:10 6:6,7,7 Anyone 9:12 10:19 DANIEL 2:13 hearings 3:4,6 member 10:10 6:19,19,24 7:24 anything 4:10 11:22 day 13:12 MILSCHEWSKI 2:4 3:19 10:15 apologize10:3 hereunto 13:11 professional 6:7 s, December l:9 Highlands 4:21 7:1 3:21,23 4:1,3,5,7 appeared 2:15 decided 6:6 11:3,5,7,9,11,13 7:23 approved 6:3 9:16 7:12 program5:8 density 6:12 9:14,20 home 5:3 7:14,15 11:15 11:22 developed 6:23 misquote 10:6 property 6:9 8:17 homeowner's 9:6 area 5:6 6:9,16 8:20 developer 10:11 mix 5:1 proposed 6:4 areas 6:8 homes 3:5,9 4:17,18 developing 7:20 month 5:24 proposing 6:4 4:24 5:2,3,4,4,13 ARTHUR 2:2 public 1:5 3:4,5,6,8 development 3:10 more 9:13 5:18,22,23 6:2 10:22 association 8:17 9:6 4:21 motion 3:7 10:22, 9:10 direction 13:7 7:7 9:17 11:17 PUD 11:21 attorneys 11:19 discuss 4:19 hour 1:10 move 5:12 purpose 3:8 audience8:3 discussed 8:9 9:8I moved3:15,17 10:23 p.m1:10 Aye 3:20,22,24 4:2,9 discussing 3:8 8:16 11:1 4:6,8 11:4,6,8,10 District6:17 Illinois1:1,11 2:14 Moving 3:3 Q 11:12,14,16 doing 6:24 7:10 3:14 13:1 question 8:19 s done 7:3 imagine 9:8 N questions 8:1,7 B down 5:15,16 7:15 immediately 10:11 back 11:23 Draft 11:20 increase 6:12 name 4:15 backing6:9 Drive 3:13 need 3:6 increased 9:15 R bath?9,9 duplex 4:24 5:2,3,8 initial5:22 next 6:3 10:17 Raintree 3:12 4:22 bedroom7:8,9 5:10,22,23 8:20 instead5:11 10:16 nice6:6,8 7:21 5:2 7:12 before 1:4,8 11:22 duplexes 5:5,6,12,13 interior 7:7 nicely 7:19 ranch 5:14,16 11:29 5:17 6:3,6 7.13 issue 11:18 nicer 5:8,11 7:2 ranches5:14 7:16 10:15,15 range 7:5,8 behalf 2:15 8:24 9:11 10:9,10 Nicola1:8 13:3,14 recorded 13:5 being 6:6 10:9 10:12,13,16,17 J • none 8:6 reduced 13:6 believe 3:5 10:5 J2:13 number 10.4 region 4:16 Besco 2:5 3:19,20 E JACKIE 2:4 remember 10:3 11:15,16 James 2:7 3:23,24 each 7:16 9:11 0 removal 9:3 better 10:15 east 3:13 9:5,13,19,22 11:5 off 4:11 REPORT 1:7 between 5:9 elevation 6:22 11:6 OFFICES 2:13 requested 3:9 blend 7:19 elevations 6:22 7:18 January 13:12 OFFICES 4:3,9 requesting3:11 board 5:19 6:18 8:9 empty-nester 6:7 John response 8:5 10:20 s both 9:6 10:15 7:23 JOSEPH 2:5 10:23 11:9,10one5:6,14,15 9:10 result 10:10 Bridge 2:13 ended 10:9 just 5:5,23 9:13 retention 6:9 brown 6:2 entertain 3:7 10:21 RICHARD 2:10 P building 5.14,15 K only 4:20 6:12 8:14 environment 5:17 9:1 right 6:24 8:10,18 Page 15 10:8 12:1 10:15 2405:12 10:17 Road 1:10 transcribed 3:2 12:6 roads 5:23 transcript 13:8 3 ro113:18 11:2 transcription 13:7 35:2,21 21 ROSE 2:11 transition 6:5 Route3:12 transitional 6:8 4 tried 7:19 g true13:8 43:11 9:20,23 5:1,5 same 4:16 8:21 9:5 trying 5:10,11 10:16 6:1 second3:16 10:29 two 3:3,6 5:14,14 11:20 7:6,7,8,8 9:10 6 seconded3:17 11:1 10:17 605602:19 section 8:21 two-and-a-half 7:9 see 5:20 6:16,18 two-point 6:13 7 11:22 two-story 5:13,16,18 7:001:10 seen7:11 6:24 7:14 selling 5:21,23 type7:23,24 separate 3:6 9:10 typewriting 13:6 8 set 13:11 8001:10 show 6:19 U 84-37801:9 13:3 shows 5:20 under 8:21 13:7 865:3,4 similar 6:24 unit 3:10,11 4:20,20 similarly7:10 4:23 5:1,2,5,11 sister4:17 5:21 6:1 site 6:4,11,14 10:4 United 2:15 3:13 sites5:3 units 10:1 slight 6:12 slightly 9:14 V snow9:2 VALERIE 2:6 sold 10:17 versus 9:11 some6:4 very 7:21 someone4:13 via13:6 something6:13 Village3:12 4:22 somewhat 7:2 5:3 7:13 south2:13 3:12 vote 11:24 speak 4:14 Spears 2:11 3:16 4:5 4:6 11:11,12 specified 13:10 walking 6:14 square 7:6,6,15,16 walkouts 6:10 7:17 WANDA 2:9 SS 1:1 13:1 want 4:10 stage 5:22 well 5:2 7:13 8:2 start4:11 7:23 10:5 start-up7:23 went 5:23 STATE I:1 13:1 were 3:1 5:9 8:16 stenographically 12:4 13:5 13:5 WHEREOF13:11 stepping 5:8 wholly 4:17 Sticka 2:10 3:15 4:7 WITNESS 13:11 4:8 8:8,11,15 Wozniak 4:15,16 8:10 9:24 10:7 11:13 8:13,18,23 9:4,7 11:14 9:16,21,23 10:2 still 6:12 7:2 10:14 12:2 stone 5:9 Street 2:13 Y subassociations 9:10 years 10:18 subdivision 3:12 yellow 5:21 submittal7:14 Yorkville 1:4,11 2:14,15 3:19 T taken 1:8 1 talking 9:29 1,350 7:6,7 Thank 4:9 12:2,3 1,548 7:16 themselves 6:21 1,550 7:7 things7:1 1,650 7:6,8 think 7:1 9:24 10:14 1,817 7:15 thinking9:9 1,966 7:15 thought5:5,7 8:15 10th 13:12 10:7,8,12 1107A 2:13 three 7:9 10:18 126 3:12 through5:12 6:17 14 1:9 time13:9 1489:24 5:4 6:2 tonight6:18 9:17,23 tota15:4,4 9:18 166 9:18,23 10:4 18 9:21 townhome 5:9,12 9:17 townhomes 3:11 5:2 2 5:17 6:11,21 7:5 2004 1:9 8:22,24 9:11 2005 13:12 Page 1 of 8 UNITED COF YORKVILLE OMMITTEE OF THE WHOLE MEETING DRAFT Tuesday,December 16,2003 7:00 PM City Conference Room City Staff and Council Members present: Alderman Besco Executive Director Parks and Rec Laura Brown Alderwoman Burd City Administrator Tony Graff Alderman James Alderman Kot City Attorney Kelly Kramer Alderman Munns Alderwoman Ohare Finance Director Tracy Pleckham City Treasurer Bill Powell Mayor Prochaska Alderwoman Spears Alderman Sticka Guests that signed in: Gary Maxwell-Yorkville Marvin Delahr-Watseka(Fox Hill Subdivision) Richard LaBerge-Plano Susan&Gary Kritzberg-Yorkville Rou Saballus-Plano Camie Ferrier-Yorkville Jim Hoving (Smith Engineering) The meeting was called to order at 7:03pm by Mayor Art Prochaska. He reminded all present to please sign in on the City sign-in sheet if needed. Public Hearing: None Presentation: 1. Transportation Study by Smith Engineering: Mayor Prochaska introduced Carrie Ferrier and Jim Hoving who will be doing the presentation on behalf of Smith Engineering. Jim Hoving introduced himself to all those present. Smith Engineering has done a City-wide Transportation study for the City. He stated that as the City grows, there is a need for logical collector roads and these collectors will connect residential to the state routes. Their task was to use the most current Page 2 of 8 comprehensive plan the City has, which is going under revision. The boundaries indicated with this plan are Route 30 to the north and south to Caton Farm Road. The west is over to Eldemain Road and Highpoint Road extended over to the east where the Yorkville/Oswego Boundary agreement exists which is basically the school district boundary. The goal was to defme a skeleton network so that when future development comes in the City has a basis for discussion as to where the roads should flow. Mr. Hoving stated that they will be going over the report content which discusses their methodology,talk about the primary network they have developed, and discuss opinion of the probable cost of roadway types. Camie Ferrier spoke to the Committee about the following. She stated that she would start by discussing the methodology they followed while creating this report. The comprehensive plan which is split into 11 planning areas and for each of these planning areas they received information to look over from City Staff and Shoppe Design based on ultimate build out and land use for all areas. They sat down with all this information and planned a roadway network,which includes existing roadways and proposed roadways. For residential areas they used the population projections and for commercial areas they used acreage that is available. They also looked at recent traffic study's that have been done in the area like the Grande Reserve and the Eldemain Corridor traffic study. They went ahead and assigned typical cross-sections which is based on ADT's and subdivision control sections. The two cross sections assigned are one for major collectors and one for a regular collector road. The ADT for the collector roadway is 2500 to 12000 ADT that has a cross section of 34ft back to back and an 80 ft right of way. A major collector has anything greater than 12000 ADT and has a cross section of 50ft back to back with a 100 ft right of way. Mrs. Ferrier went on to say that for each of the cross sections they developed a cost per foot basis to assign a cost for the roadway for the type needed. This is done utilizing 2003 dollars and that information can be found in the report towards the back. Mr. Roving stated that essentially it is good for communities to have plans like these to they can assign roadway networks and multi-mobile functions like bike paths and all these will need to continually update as needed. The City is doing a good job starting these developments in the planning phase. He then opened up the presentation for questions. Mayor Prochaska stated that they stated that they have assigned cost to the roadways and he pointed out that some would be City cost, County cost and some even State cost and he wondered if these were broken down to which they belonged. Mr. Hoving replied that they only broke down City cost was determined. The costs do include traffic signals and bridges. Mr. Graff added that they do have a lot more work to do with this before they will apply some type of road improvement fees. He stated there is still a negotiable area but not an impact area that they are allowing to apply to the developer because of legislation. Page 3 of 8 They would have to get legislation, which there is discussion to allow this County to apply impact fees. If these do go into effect there will be a County impact fee that will be applied if State becomes Home-rule state. Mayor Prochaska stated they could always negotiate these aspects with the developers as part of the agreement. Alderwoman Spears and Alderman Sticka asked for explanation on a couple of issues in the plan in front of them. They received some clarification as to what roads were and how many bridges planed and where they received information regarding the traffic flow per day on the main routes through town. Mr. Graff stated the next step is to have a public hearing in front of the Plan Comm. From there it will go to City Council thereafter to have it incorporated into the City's comprehensive plan. They will also have the comprehensive plan updated to the current density level. Mr. Graff asked Kelly Kramer if this will then give the City the legal right to ask developers for the funds to have these collector roads built. She replied he is correct. The Committee agree to send this forward to the Plan Commission for public hearing from here. They will expect to update this portion every time the City updates the Comprehensive Plan. 2. Feasibility Study for Eastern Bridge Crossing by Smith Engineering: Mr. Hoving began discussion on this issue stating that before them the Committee is looking at the land use plan of Eastern Fox River Crossing Study which a year ago the City asked them to look at what the feasibility would be for a bridge in this area. They looked at the available information that is out as far as existing conditions, page 4, with reviewing topography, soils, terrain, wet land, and how this is to be funded. They looked at flood plain form available flood maps from FEMA. He went over the methodology they used with the Committee and spoke briefly on the different aspects that came along with a bridge in different locations to the east. They recommended to the City that Alternative#4 would be the least cost and the bridge would be built to handle heavier traffic having a 4 lane concrete highway. Alderman Kot questioned how sever is the curve with alternative#4 and is it a traffic hazard. Mr. Hoving explained the dimensions of the curve to the Committee. Alderman Kot stated he just doesn't want to create a hazard in the area like other communities are trying to get rid of. Mayor Prochaska pointed out to all that when they are looking at soil conditions they are only specifying if soil in certain areas are met for building highways in the area, not if soil in an area is bad or not. Mr. Ron Saballus approached the Committee stating that it looks like the width of actually crossing River and Route 2 is about the same length as Route 4, is there Page 4 of 8 any reason that the flood plain could not be filled and storage be provided where you fill it. Mayor Prochaska stated the City would have to get access to that land being that the City does not own that area. Mayor Prochaska suggested having a presentation for public review, calling for Q &A and public viewing before going any further to see how it is received. The Committee agrees to this and Mayor Prochaska will get with Staff to set a date. All the Committee felt it was important to see what the public felt before moving forward with this. Mayor: 1. Coffee with the Mayor: December 20th at Book'n Around from 9:30- 11:30am: Mayor Prochaska briefly went over date of Coffee with the Mayor with no further discussion. 2. Eldamain Road Jurisdictional Transfer: Mayor Prochaska stated they did receive a letter from the County, who looked at transfer of Eldamain Road from the City to the County. He stated the County is looking to taking Eldamain Road to the South with creating a bridge across. With part of this they are looking at the part immediately adjacent to Fox Hill. Mayor Prochaska is suggesting moving forward with this. Mr. Kramer wrote a letter with his suggestions of change of wording in the agreement before moving forward. They will lock in funding decisions before moving forward. This will come back to COW after first of year. 3. Resolution for Revision of Sanitary Sewer Maintenance Fee—COW 11/18/03: Mayor Prochaska stated that the City's ordinance must be changed to 0 ay ty g reflect the same as YBSD for Individual and Business Fee. The Committee agreed this should be the same and placed on Consent Agenda for City Council. 4. Employee Manual—Update: This was reviewed by Mr. Graf Alderwoman Spears,Alderwoman Burd and Mayor Prochaska. They hope to have a final draft at City Council for the Council Members to look over. Economic Development Committee: 1. Yorkville Hill Landscaping PUD Agreement—COW 11/18/03: Kelly Kramer stated that Mike Shoppe shared the concerns from one of the adjoining landowners is the landscape buffer. Mike Shoppe did do a landscape plan for the property and has forwarded it to the City today. They will take time to review this and then this will come back to COW on 1/6/04. 2. Gary & Susan Kritzberg Development Agreement—Plan Comm 11/12/03: Kelly Kramer stated that this is an agreement and the petitioners have two options. They requested a rezoning from RI to B2 and the Plan Comm has Page 5 of 8 concerns that if the landowners sell the property whether or not if the subsequent land owners would be entitled to all the B2 uses and they would according to Kelly Kramer. She stated that staff met extensively with the petitioners and as a City they cannot limit the actual use if the B2 zoning is granted when and if the land was zoned. They have discussed is the possibility of a development agreement, where if the property zoned was sold the limit of operation could be limited and other conditions could be added to limit future use without actually infringing on the property owner's rights. They are looking to find out which is the best way to go for all. The Committee discussed the different options available for this situation and what is best for the City to do. Sue Kritzberg stated that when they first met with Bill Dettmer they explained what their intentions were and he suggested then to go for B2 general business district. She stated that this goes in line with local land where they have already rezoned and fits in with the plan of the City. She also stated they have no problem with conforming to how the City would like to take this. She stated that she feels that the City should not worry about what type of business would potentially move in there if they sold due to the City's zoning restrictions. She added that they have no problem signing the business agreement that Kelly Kramer has prepared, but at the same time she sees no difference between the agreement and the original B2 zoning they applied for. Kelly Kramer explained the process of how they would go about landscape or building changes and the Council would have complete control of the voting on this land plan. The agreement will stay with the land if and when the Kritzberg moves on. The Committee discussed with the Kritzberg's the process of changes with this type of business agreement. This will go on to City Council under Economic Development on the agenda. The Kritzberg will sign the agreement by the next City Council Meeting. 3. Raintree Village PUD Amendment—public hearing @ 11/25/03 CC: Tony Graff stated to the Committee this came from public hearing and there was a change in land cash formula for the parks to now include a private park. Laura Brown explained this further with the elevated plan. Concord homes asked the City if they could have 1.8 acres back in exchange for a land cash donation. They want this back to make a Clubhouse and the park board felt this was fine due to still having a trail. The original goal will not be lost by the park board with this change in effect. The park board asked for Concord to come back with a rendering to see what is going in and they have done this. The park board has front funded$320,000.00 from Concord Homes which was already owed to the City. Tony Graff stated that the legal requirement for all this to take place here did not need a PUD agreement. But the Clerks office felt strongly that it could be made and they wanted the public hearing process due to tracking purposes with the land cash coming in. The Committee discussed the specifics of this amendment and Kelly Kramer will look into all the legal requirements and wording. This will go on to 1/6/04 COW for approval. Page 6 of 8 4. Richard and Valerie LaBerge Annexation Agreement—public hearing @ 12/9/03 CC: (15 minutes of speaking were not taped here, minutes taken from documents and notes provided) The Committee discussed this annexation agreement with Richard and Valerie LaBerge located at 11925 Route 34 where they have a printing business. There was a public hearing two weeks prior. The staff will get a corrected agreement together by Thursday. This is a standard annexation agreement needed here for B3 zoning. 5. Gary & Lelalu Maxwell Annexation Agreement—public hearing @ 12/9/03 CC: (15 minutes of speaking were not taped here, minutes taken from documents and notes provided. Taping resumed at end of discussing this item.) The business here is for sale and the trailer on the property is to be moved. This is to be"grandfathered in if he stays as existing business use". Currently agriculture special, use through the County. No husbandry use and will stay at current operation. Once property is sold use stops. The owners are desperate to get out of the area due to traffic issues and had been directed to attend traffic issue discussion at the next Public Safety Committee meeting. This will continue to the next COW meeting. Park Board: 1. Resolution Approving Athletic Field Policy: Mayor Prochaska stated there was a public hearing and no one spoke on this item. This will move forward to be placed on City Council as consent agenda on 12/23/03 for adoption. The Committee all agreed this was needed. Public Works Committee: 1. Acceptance of Fox Hill Units 1,2,3,4,6 and Route 34 Improvements: Tony Graff began discussion stating that all should have the recent punch list review done by the City Engineer. He stated that Marvin DeLahr is here tonight representing Fox Hill. Mr. Graff stated that the structure is representing the manhole and the pipe is actually pipe in the paperwork. They discussed that there is still mud in the pipe from when it rained after the piping was put in. They had the inlets cleaned as requested and they thought they had done everything that was needed to be done. Alderman Besco stated that this is the reason the City has punch lists,the work has been done,but he stated that mud in the pipe and structures comes from construction and not from normal maintenance. The Committee discussed this further with the representative. This will come back to COW on 1/6/04 with all these issues updated and answers needed from Mr. Graff. 2. Water Treatment Buildings—Façade Selections: The Committee was found to need to choose a new façade selection for all the future water treatment and booster station buildings that will be built in the future. The Committee's previous selection could not be provided due to minimum order requirements. EEI has also made a recommendation for the façade. Council made selection by Page 7 of 8 vote. (Minute taker indicated recorder was paused at this time and there is no indication of what type of façade was chosen by Committee). 3. Hydraulic Breaker for Skidsteer: Alderman Besco stated that this is a device for the skidsteer that will break concrete, asphalt, frozen ground and is something they have had to go out contract out work in the past and is needed for winter emergency work. This will be used a lot. The low bid is$8,576.00 from Atlas Bobcat and is being recommended. This was originally budgeted for$4,000.00 but was looking at the devices used for residential use, not City wide use. Eric Dhuse spoke to Tracy Pleckham about finding dollars in the adjusted budget for this purchase. This will go on to City Council as consent agenda per Public Works recommendation. 4. South PRV Station Easements: Alderman Besco informed the Committee that the City has been speaking with Tommy Hughes regarding an easement to put in a pressure reducing valve station, which is a point of connection between two water pressure zones. They have tentatively agreed that the cost of the easement will be $9,000.00. The Committee agreed that this will move forward and the Mayor will report back to Committee with outcome. Pubic Safety: No Report Administration Committee: 1. Investment Policy—Admin 12/11/03: This will come back to COW on 1/6/04 due to still determining the boundary. 2. RFQ for Facility Master Plan—Admin 12/11/03: Alderwoman Spears stated there is one correction needed on page 3 on the 314 paragraph. Should read here in the 3rd sentence 'The selection of up to 5 finalists shall be made by the Administration committee'. She also stated that Alderwoman Val Burd's company will not be making a bid on this, so she will be back in this. The schedule for the issuance, response, selection performance and approval of the work are stated on page 2 of this document and the Committee went over the timeline together. This will go on from here as scheduled. Additional Business: • Alderwoman Burd commended Public Works Department on quick response with a problem she had at her home. • Mayor Prochaska stated that the Countryside Christmas events went successfully. He appreciated the efforts of all the businesses there. • Mayor Prochaska stated there will be Christmas Caroling this Friday night at 7:00 pm.. People are to meet at Town Square Park. There will also be an employee luncheon on Friday at noon. Lastly there is going to be an appreciation lunch for census workers on 12/17/03. • Tracy Pleckham stated the budget will be ready by the 6th of January 2004. Page 8 of 8 • Bill Powell stated there is going to be an Illinois Funds Meeting on 1/6/04 and there is no representative to go. It will be a 15 minute presentation. The meeting was adjourned at 9:45 pm. Meeting attended by minute taker Gail Denton Minutes typed by Sheila Teausaw. f_bC STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) ANNEXATION AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND GOSPEL ASSEMBLY CHURCH NOW COMES GOSPEL ASSEMBLY CHURCH, Owners-Developers, of certain real property described in the attached Exhibit "A" hereinafter referred to as Owners-Developers, and the United City of Yorkville, an Illinois Municipality hereinafter referred to as the "City", who do hereby enter into this Annexation Agreement and agree as follows: 1. WHEREAS, each party agrees that it is in the best interest of Owners-Developers and the City to annex and develop the subject real property described in the attached Exhibit "A"; and 2. WHEREAS, each party agrees that it is in the best interest of the local government bodies effected and the Developers and Owners to provide for specific performance standards in the development of the subject property; and 3. WHEREAS, each party agrees that a substantial impact will be had on the services of the United City of Yorkville by developing said real property;and 4. WHEREAS,the Owners-Developers have agreed to perform certain conditions in addition to the requirements made by the United City of Yorkville; NOW THEREFORE, the parties agree as follows: A. The subject property shall be annexed to the United City of Yorkville and zoned as R- 1 in the attached Annexation Plat as Exhibit "C". 1 B. That the subject property shall be developed as a Church. C. That the development of the property shall be subject to Preliminary Plat, Engineering and Final Plat approval by the County of Kendall and in conformance to those requirements set out in the Kendall County Zoning Ordinance, Subdivision Control Ordinance, Storm water Run- Off Ordinance, City Reimbursement of Review Ordinance City and Infrastructure Ordinances, in effect at the time of the execution of this agreement, unless specifically varied by this agreement. D. That Owners-Developers agree to grant the City all public utility easements needed for the City's and other utilities to deliver utility services to the Owner as well as other land owners Including, but not limited to water, storm water, sanitary sewer, electricity, natural gas, telephone, cable and all other public utilities. E. That Owners-Developers agree to depict said easements on the Final Plat of Subdivision recorded with the Kendall County Recorder of Deeds and agree to execute any and all easement agreements for the aforementioned utility easements. F. Owner shall not be required by The United City of Yorkville to hook-on to the city water or Sanitary Sewer System at the time of entering into this annexation Agreement, but may do so upon its desire to obtain those services, when available to the subject property. Owners shall be subject to all hook on fees and/or recapture applicable to he property at the time that the hook on is requested. G. In the event City water and sewer are unavailable or are not within 250 feet of the Owners property line at the time Owner desires to develop the subject property,the City hereby grants Owner-Developer's request for a variance from its Subdivision Control Ordinance for use of private wells and septic systems. Should City water and/or sewer services become available within 250 feet of the subject property the Owner-Developer agrees to hook up to said service. 2 H. Owner acknowledges that the subject property is located near farming operations and that farming operations, including livestock, are a current condition adjacent to the subject parcel. Owner agrees that it shall not object to or lodge any complaint against said farming operations neither at this point in time,nor at any future point in time whether or not it annexes to the City. The owner furthermore agrees that it shall in no way assist to organize any other group or assistant any other persons to object or lodge any complaint against said farming operations at any point in time. I. This Agreement and the Annexation shall be effective upon Owners-Developers becoming contiguous to the United City of Yorkville. L. This agreement shall be binding upon the successors, heirs, and assigns of each party hereto. (The remainder of this page has been left intentionally blank) 3 M. If any portion of this agreement were determined to be invalid the remaining portions thereof shall be in full force and effect between Developers/Owner(s) and the City. IN WITNESS WHEREOF the undersigned parties have executed this agreement this day of , 2004. UNITED CITY OF YORKVILLE MAYOR ATTEST: CITY CLERK OWNER/DEVELOPER GOSPEL ASSEMBLY CHURCH, By: Attest: Dated: Prepared by: John Justin Wyeth, City Attorney 800 Game Farm Road Yorkville, IL 60560 (630-553-4350 4 14B11/1114 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO: 2005- RESOLUTION APPROVING WEARING APPAREL POLICY WHEREAS,the Mayor and City Council deem it prudent and in the best interest of the United City of Yorkville to develop a policy regarding Wearing Apparel; and WHEREAS,the purpose of such a policy is to have staff and elected officials show pride in the City through wearing apparel with the United City of Yorkville logo prominently displayed; WHEREAS, after extensive study and review,the City Staff, Mayor and City Council developed a policy regarding Wearing Apparel which is attached hereto as Exhibit "A"; NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE, upon motion duly made, seconded, and approved by a majority of those Aldermen voting,that the City hereby adopts the United City of Yorkville Wearing Apparel Policy attached hereto as Exhibit "A". PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 25th day of January, 2005. Page 1 of 2 Mayor PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this 25th day of January, 2005. City Clerk Prepared by: City Clerk's Office United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630/553-4350 Fax: 630-553-7575 Page 2 of 2 o United City of Yorkville ° n , Wearing Apparel Policy— DRAFT 1/19/2005 Esr.% 1896 1) It is the desire of the United City of Yorkville that staff and elected officials show pride in the City through wearing apparel with the United City of Yorkville logo prominently displayed. 2) Each year the United City of Yorkville will authorize the reimbursement of up to $60, per permanent employee or elected official, as approved by the Department Head or Elected Official. 3) A United City of Yorkville logo and/or name must be prominently displayed on wearing apparel purchased through the United City of Yorkville. 4) This policy corresponds to personnel in the administration department and elected officials, based on available funds within the fiscal year budget. Other departments will refer to their own uniform policy.