City Council Packet 2005 02-08-05 . *,0 CI? United City of Yorkville
0.,, County Seat of Kendall County
800 Game Farm Road
ESi `":t 1836
% Yorkville, Illinois, 60560
,< ` Telephone: 630-553-4350
Fax Fax: 630-553-7575
C9 ' '�"'°�`�s/ Website: www.yorkville.il.us
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AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 PM
Revised 2/7/05 Tuesday,February 8, 2005
Call to Order: 7:00 p.m.
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Rich Sticka Valerie Burd Marty Munns Joe Besco
Paul James Larry Kot Wanda Ohare Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting: Ad-hoc: Technology Committee
7:00 p.m., Monday, February 28, 2005 To be Announced
City Hall Conference Room
Economic Development Committee:
7:00 p.m., Thursday, February 17, 2005
City Hall Conference Room
Administration Committee Meeting:
6:30 p.m., Thursday, March 3, 2005
City Hall Conference Room
Public Safety Committee Meeting:
6:30 p.m., Thursday, February 10, 2005
City Hall Conference Room
Public Hearings: None
City Council Meeting Agenda
February 8,2005
Page 2
Citizen Comments:
Presentations: None
Consent Agenda
1. Police Reports for December 2004
2. Building Permit Reports- revised August 2004, revised September 2004, October 2004, November 2004,
and December 2004
3. In Town Road Program—Additional Engineering Costs-authorize contract with Smith Engineering
Consultants, Inc.for additional fees for storm sewer design related to the outfall to the Fox River in an
amount not to exceed$9,640.00 and authorize City Engineer to execute
4. Faxon Road Extension—MFT Appropriation Resolution- authorize Mayor and City Clerk to execute
5. Saravanos Property—Earthwork Letter of Credit Reduction#1 - authorize reduction in an amount not to
exceed$73,745.08
6. Heartland Circle—Letter of Credit Reduction#2 - authorize reduction in an amount not to exceed
$990,546.77
7. Kylyn's Ridge Unit 2—Letter of Credit Reduction#2 -authorize reduction in an amount not to exceed
$223,188.65
8. Countryside Pump Station—IDOT Highway Permit Application and Resolution-authorize Mayor and City
Clerk to execute
9. Cannonball Trail Roadway Improvements—Change Order#1 - authorize increase in an amount not to
exceed$4,572.06 and authorize Mayor to execute
10. Council Chambers Sound System Quote- authorize purchase from Thomas Alarm Systems in an amount
not to exceed$5,593.00
11. Resolution Authorizing a Representative to Sign IEPA Public Water Supply(Radium Compliance) Loan
Documents - authorize Mayor and City Clerk to execute
12. Resolution of Intent Regarding National Flood Insurance for IEPA Public Water Supply (Radium
Compliance) Loan- authorize Mayor and City Clerk to execute
13. Storm Water Software and Training-authorize purchase of the HEC-HMS software and training in an
amount not to exceed$1,100.00
14. Request for Approval of Employees' Degree Programs for 2005/2006 per Section 8.6 of the Employee
Manual
Plan Commission/Zoning Board of Appeals:
City Council Meeting Agenda
February 8, 2005
Page 3
Minutes for Approval(Corrections and Additions):
Minutes of City Council— November 23, 2004, December 28, 2004 and January 25, 2005
Minutes of City Council—IDOT Meeting— October 4, 2004
Minutes of Committee of the Whole— November 16, 2004 and January 18, 2005
Bill payments for approval from the current Bill List(Corrections and Additions):
Checks total these amounts:
$ 604,585.51 (vendors) (Revised 2/4/05 —See revised summary in packet.)
$ 151,592.25 (payroll period ending 1/08/05)
$ 153,224.03 (payroll period ending 1/22/05)
$ 909,401.79 (total)
Reports:
Mayor's Report:
1. Ordinance Approving a Tax Increment Financing Redevelopment Project and Plan for the Proposed
Tax Increment Redevelopment Area
2. Library Expansion Project—rates BCA Contract for professional architectural services for design
and contract administration for the library expansion project
3. Façade Committee Appointment
4. University of Illinois 2003 RCPI Integrity/Public Trust Initiative and Subaward
Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Executive Director of Parks&Recreation Report:
Community&Liaison Report:
City Council Meeting Agenda
February 8, 2005
Page 4
Committee Reports:
Public Works Committee Report:
1. No Report
Economic Development Committee Report:
1. Ordinance Amending Ordinance No. 2003-01 and the 2000 International Building Code and Ordinance No.
2003-06 and the International Fire Code
2. Resolution Approving Grande Reserve Units 10 and 11 —Preliminary/Final Plat
3. Resolution Approving Caledonia—Final Plat
4. Resolution Approving Swanson Lane Estates—Preliminary/Final Plat
Public Safety Committee Report:
1. Request to Purchase 2004 Chevrolet Impala Detective Vehicle from Miles Chevrolet - in an amount not to
exceed$18,000.00 (Must be approved by a super majority)
2. Request to Purchase Digital Portable Recorder and Accessories from Dictaphone- in an amount not to
exceed$20,000.00 (Must be approved by a super majority)
3. Request to Purchase a Digital Video Recording System for Squad Cars from Digital Safety
Technologies, Inc. - in an amount not to exceed$11,500.00 (Must be approved by a super majority)
4. Request to Purchase Speed Trailer and Speed Monitor Sign
4a. Request to Purchase Speed Trailer from MPH Industries, Inc. -. in an amount not to exceed
$17,355.00, to be paid from contingency funds. (Must be approved by a super majority)
4b. Request to Purchase Speed Monitor Sign from MPH Industries, Inc. - in an amount not to exceed
$7,569.00, to be paid from contingency funds.
Administration Committee Report:
1. No Report
Additional Business:
Adjournment:
City Council Meeting Agenda
February 8, 2005
Page 5
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2004—2005
PUBLIC WORKS; _
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Committee: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Sticka Sanitation and Waste
Committee: Alderwoman Burd
ECONOMIC DEVELOPMENT
Committee Departments Liaisons
Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce
Committee: Alderwoman Burd Business& Economic Dev. Kendall County Econ. Dev.
Committee: Alderwoman Spears Plan Commission
Committee: Alderman Munns Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention&
Tourism Council
Downtown Re-development
PUBLIC SAFETY;
Committee Departments Liaisons
Chairman: Alderman Kot Police Human Resource Comm.
Committee: Alderwoman Ohare Schools School District
Committee: Alderwoman Spears Public Relations KenCom
Committee: Alderman James
;ADMINISTRATION]
Committee Departments Liaisons
Chairman: Alderman James Finance Metra
Committee: Alderwoman Ohare Public Properties Library
Committee: Alderman Kot Personnel Cable Consortium
Committee: Alderman Besco
AD-HOC: TECHNOLOGY
Committee
Chairman: Alderman Munns
Committee: Alderman Kot
Committee: Alderman Sticka
Committee: Alderwoman Ohare
MINUTES OF THE REGULAR MEETING OF THE DRAFT
CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS.800 GAME FARM ROAD ON
TUESDAY,NOVEMBER 23.2004.
Mayor Prochaska called the meeting to order at 7:01 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticks Present
Ward II Burd Present
Kot Absent
Ward III Ohare Present
Munns Absent
Ward IV Besco Present
Spears Present
Also present City Clerk Milschewski,City Treasurer Powell,City Administrator Graff,City
Attorney's Representative Kelly Kramer,Attorney Kathleen Orr,Police Chief Martin,Director of
Public Works Dhuse,Finance Director Pleckham,and Executive Director of Parks&Recreation
Brown.
OUORUM,
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests. He asked the elected officials,city staff and guests present at
the meeting to introduce themselves. He also asked guests to enter their names on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Alderman James asked that the Administration Committee meeting date be changed to
Wednesday,December 1,2004.
COMMITTEE MEETING.DATES
Public Works Committee 7:00 P.M.,Monday,December 27,2004
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M.,Thursday,December 16,2004
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 7:00 P.M.,Wednesday,December 1,2004
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M.,Monday,December 9,2004
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Technology Committee To Be Announced
PUBLIC HEARINGS
Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing the
United City of Yorkville Tax Increment Financing Redevelopment Project and Plan.
So moved by Alderman Ohare;seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-6 Nays-0
Besco-aye,Burd-aye,James-aye,Ohare-aye,Spears-aye,Sticka-aye
Please see attached Report of Proceedings taken before Chris Vitosh,C.S.R.from Depo Court
Reporting Service for the transcription of this portion of the public hearing.
The Minutes of the Regular Meeting of the City Council—November 23,2004-page 2
Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman
Ohare;seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes-6 Nays-0
Burd-aye,James-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye
Attorney Orr noted that according to the TIF Act,the City Council may not consider adopting
Tax Increment Financing for a period of less than fourteen days from the date hereof. There is a
mandatory two-week period for further discussion and questions.
CITIZEN COMMENTS
Hoover Boys Scout Property
John Purcell with the Kendall County Board addressed the Council. He thanked the Mayor and
City Council for their work in obtaining the Hoover Boy Scout Camp. He stated that it is a great
amenity for the community and he noted that it was great for the city and county to work
together.
Appearance Code Ordinance
Jeff Brown,President of the F.E.Wheaton Co.,addressed the Council regarding the Appearance
Code Ordinance. He stated that he reviewed the ordinance because it affects him both personally
and professionally. He noted that if the ordinance was applied to the City Hall the building would
not pass the code. He asked that further consideration be given to the code so that the intent of
the Council matches the interpretation of it. He stated that he supports the concept but asked that
the City Council adopt a code that can be applied without the need for the projects to come before
the Facade Committee. He respectively asked that the vote on the ordinance be tabled and that a
committee consisting of the City's building inspector and other members be established to review
and develop a better ordinance. Mr.Brown further explained that he is in the process of
constructing a metal building used to protect building materials from the weather and that his
building would not be allowed under the proposed ordinance. If he built it to comply,the cost
would be prohibitive.
Alderman Sticka asked Mr.Brown how long he felt that it would take an Adhoc committee to
develop a better code. Mr.Brown felt it could take two to three months. Alderman Sticka noted
that the ordinance has been under development for quite some time. There was further discussion
about the length of time it has taken to develop the proposed ordinance including the fact that
builders were invited to attend meetings and provide input however the response was poor.Mr.
Brown indicated that he was not invited to any development meetings however when he heard
about the ordinance he began to attend meetings to learn more.
Jim Vanderploeg with Concord Homes addressed the Council regarding the Appearance Code
Ordinance. He stated that he agreed with Mr.Brown that the proposed code is a good document
however he was concerned that the code mandates the use of specific building materials such as
masonry. He stated that this increases the cost of the product and lends itself to monotonous
designs. Alderman Sticka noted that the Council did discuss that mandating materials is probably
inappropriate. Mr.Vanderploeg noted that he was not aware of any previous development
meetings and volunteered to participate on the Adhoc committee.
John Wozniak,Regent President of Lennar Chicago,addressed the Council regarding the
proposed ordinance. He stated that he did not remember being invited to any meetings regarding
the proposed ordinance. He stated that he is building townhomes and duplexes in the Raintree
development with a country-club community atmosphere that will attract clients from various
economic situations. He stated that the proposed ordinance could hinder the homes from being
affordable.
Barry Mayworm with Cardinal Homes addressed the Council. He stated that the appearance code
is a good idea however he was concerned that it could be imposing an administrative burden on
both the City and builders that is unnecessary because some subdivisions already have
architectural review committees. He recommended that the ordinance be kept as simple as
possible and offered to be on the Adhoc committee.
PRESENTATIONS
None.
CONSENT AGENDA
1. Assist First Time Homebuyer Down Payment Assistance Program-authorize the
Mayor and City Clerk to execute
The Minutes of the Regular Meeting of the City Council—November 23.2004—pare 3
2. Deuchler Construction Services Contract for Rob Roy Creek Interceptor
3. Sente-Ruble Contract for Parks Facility—authorize use of Land Cash Funds in an
amount not to exceed$7,750.00 and authorize the Mayor to execute
4. Windett Ridge Reimbursement—authorize payment of Land Cash Funds in an
amount not to exceed$19,533.75
5. Naming of River's Edge Park#3"Crawford Park in honor of Harry L.Crawford"
6. Naming of Country Hills Park"Kiwanis Park in honor of the Greater Yorkville
Kiwanis Club"
7. Resolution 200444—Creating the position of part-time Information Technology
Assistant-authorize the Mayor and City Clerk to execute
Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved
by Alderman Sticka;seconded by Alderman Burd.
Motion approved by a roll call vote. Ayes-6 Nays-0
Burd-aye,James-aye,Spears-aye,Sticka-aye,Ohare-aye,Besco-aye
PLANNING COMMISSION/ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
A motion was made by Alderman James to approve the minutes of the Committee of the Whole
meetings from September 21,2004 and November 2,2004;seconded by Alderman Ohare.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman James to approve the paying of the bills listed on the Detailed
Board Report dated November 11,2004 totaling the following amounts:checks in the amount of
$1,175,375.72(vendor);$146,735.68(payroll period ending 10/30/04)for a total of
$1,322,111.40;seconded by Alderman Sticks.
Motion approved by a roll call vote. Ayes-6 Nays-0
Besco-aye,Burd-aye,James-aye,Ohare-aye,Spears-aye,Sticks-aye
REPORTS
MAYOR'S REPORT
Countryside Center Open Space
Mayor Prochaska entertained a motion to accept the Countryside Center Green Space quit claim
deeds as presented and authorize the recording of the deeds. So moved by Alderman Sticka;
seconded by Alderman James.
Mayor Prochaska noted that the deeds were submitted to the City by the owners of the property
some time ago however the City took the position that they would not be accepted until clear title
was determined. This has now been determined.
Alderman Besco asked if he or Alderman Spears could vote on this as they live in the
Countryside subdivision. Attorney Kramer stated that it was at their discretion to vote as it may
be a conflict of interest.
Alderman Ohare asked for clarification that the vote was to accept the property from Virginia
Purcell. Attorney Kramer and Mayor Prochaska stated that this was correct.
Alderman Spears asked if the City ever received a listing of residents who attended the Adhoc
committee regarding this. Attorney Kramer stated that nothing in writing was received from Jim
Ratos or Tom Sowinski however they stated they were in favor of a conservation easement. She
also stated that the City received an additional adverse possession claim. The next step is to
record the deed and to clarify boundaries on the east side of Blackberry Creek. Then the city can
negotiate with the property owners who filed adverse possession claims for an amicable solution.
Alderman Sticks asked what affect the City's acceptance has on the adverse possession claims.
Attorney Kramer stated that people who filed prior to the recording of the deed have perfected
their claims and are"grandfathered"in. However there is increased burden to those who claim
adverse possession after the recording of the deed when they file against a municipality. No one
is being prevented from making adverse possession claims in the future;the process just changes.
The Minutes of the Regular Meeting of the City Council—November 23.2004-page 4
Alderman Sticka asked what would happen if the City does not accept the quit claim deed.
Attorney Kramer stated that the City could become involved in litigation with the original owner
and there is a risk for it going to tax deed.
Motion approved by a roll call vote. Ayes-4 Nays-0 Abstain-2
James-aye,Ohare-aye,Spears-abstain,Sticka-aye,Besco-abstain,Burd-aye
Alderman Burd asked if the motion carried with the abstentions. Attorney Kramer clarified that
the motion was approved by the majority of the quorum.
Risk Management Annual Insurance Coverage
Mayor Prochaska noted that the insurance coverage was discussed at length at a Committee of the
Whole meeting. He stated that the Council asked for numbers to be developed so that they could
make an"apples to apples"comparison. Finance Director Pleckham went over the comparison
sheet she supplied to the council for their review.
The Council discussed the insurance deductible,customer service,using a local agent with the
Illinois Municipal League Risk Management Association(IMLRMA)insurance,etc.
Bill Block with IMLRMA was present and explained that there are twelve to fifteen cities that use
a local agent to be their risk management coordinator. The IMLRMA will then correspond with
this individual with regards to any insurance questions. He also supplied a list of the cities that
participate in the IMLRMA and noted that thirteen cities in the last two years who were with the
County Program came back to them for coverage.
Alderman Besco stated that there was a question regarding a possible claim that the City had that
it was not sure it could proceed with. Mr.Block stated that Mrs.Pleckham and Director of Public
Works Eric Dhuse were working in it and it was in progress.
Mayor Prochaska stated he was concerned with the sewer claim that was submitted that was
denied. Mr.Block explained that he has discussed this claim with his liability supervisor. He
stated that the first question asked was if the sewer blockage was due to the City's negligence and
the claim adjuster was told that it was not due to the City's negligence. He stated that a city
employee told the resident to get ServiceMaster to clean up the mess and the IMLRMA paid this
bill because the employee obligated the City. He stated that the contents that were damaged
where not paid for. Mr.Dhuse explained that he specifically told the adjuster three times that it
was the City's fault because the roots had not been jetted from the sewer line. Mr.Block stated
that he would have the adjuster contact Mr.Dhuse to discuss this further.
Alderman Spears asked if the IMLRMA records telephone conversations regarding claims. Mr.
Block stated that telephone conversations are not recorded however computer notes are kept.
Alderman Spears asked if the Council could please receive copies of the computer notes
regarding the sewer claim. Mr.Block stated he would get this information. Alderman Spears
stated that when comparing the insurance coverage,the IMLRMA does not have a deductible and
she would rather see the city use 1MLRMA. She also supported the use a local agent.
Mayor Prochaska stated that he felt it was a good compromise to use the IMLRMA along with a
local agent as a risk management coordinator for one year. He noted that if the Council approved
the 1MLRMA coverage tonight there would be a 2%savings.
Alderman Sticka asked Mrs.Pleckham to go over the comparison regarding Comprehensive
General Liability. IMRLMA allow$8 million per occurrences whereas the County allows$1
million;the IMLRMA has no aggregate limit whereas the County has a$3 million limit and the
IMLRMA has no deductible whereas the County has a$1,000.00 deductible. He stated that he
did not understand how the County's$8 million max claim payable was determined. Mrs.
Pleckham explained that the County has$1 million per occurrence with a$7 million umbrella.
The aggregate limit with the County Program is$24 million per year whereas there is no limit
with the IMLRMA.
Alderman Sticka stated that he would prefer that the City stay with the 1MLRMA however he is
aware that the staff is not happy working on claims with them. He was concerned that if the City
hires an agent,this person will be in the same position. Customer service concerns were
discussed further.
Alderman Burd noted that the 2%savings(about$25,000.00)by approving the use of the
IMLRMA tonight could be used toward an agent's fee. She also suggested that only one staff
member handle all the claims and documentation. This person could report any problems or
The Minutes of the Regular Meeting of the City Council—November 23,2004—nage 5
concerns to the Administration Committee. Mayor Prochaska stated that the new Human
Resource person would co-ordinate claims.
There were no further comments or discussion.
Mayor Prochaska entertained a motion to approve the Illinois Municipal League Risk
Management Association coverage for the upcoming year in the amount of$119,088.62 for the
min/max program. So moved by Alderman Sticka;seconded by Alderman Burd.
Motion approved by a roll call vote. Ayes-6 Nays-0
Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye
Mayor Prochaska entertained a motion to approve the Boiler/Machine policy in the amount of
$1,223.00 through the Chubb Group. So moved by Alderman Sticka;seconded by Alderman
Ohare.
Motion approved by a roll call vote. Ayes-6 Nays-0
Burd-aye,James-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye
Mayor Prochaska asked the Administration Committee to investigate the use and cost of an agent
of record and make a recommendation to the City Council.
Conover/Fisher Sanitary Utility Easement Agreement
Mayor Prochaska entertained a motion to authorize payment for the Conover/Fisher Easement
in the amount of$152,733.00 for the Rob Roy Creek Interceptor Sanitary Sewer Project. So
moved by Alderman Sticka;seconded by Alderman Besco.
Attorney Kramer noted that the City Council had previously authorized the execution of the
easement agreement and this motion puts the funding in place.
Motion approved by a roll call vote. Ayes-6 Nays-0
Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye
Holdiman Sanitary sewer Pumping Station Acquisition
Mayor Prochaska entertained a motion to approve the Countryside Center Pump Station real
estate sales contract for the purchase of one acre of real property located on Route 47 and to
authorize the Mayor and City Clerk to execute the contract and authorize payment in the amount
of$435,600.00 plus closing costs and attorney's fees to be reviewed by the City Attorney. So
moved by Alderman Besco;seconded by Alderman Ohare.
Alderman Sticka asked for clarification on the cost of the purchase. Attorney Kramer stated that
the earnest money was subtracted from the purchase price
Motion approved by a roll call vote. Ayes-6 Nays-0
Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye
Woodworth Easement
Mayor Prochaska entertained a motion to approve the Woodworth real estate sales contract for
the purchase of.882 acres located at Bruell Street and Wooddale Avenue and to authorize the
Mayor and City Clerk to execute the contract and a motion to accept the Grant of Sewer and
Water Easements for the Bruell Pump Station project and to authorize payment in the amount of
$200,000.00 plus closing costs and attorney's fees to be reviewed by the City Attorney and
engineering fees in an amount not to exceed$15,000.00. So moved by Alderman Sticks;
seconded by Alderman Ohare.
Administrator Graff noted that the city has received signed documents.
Mayor Prochaska stated that the purchase was for the location for a permanent lift station that will
service the east side of Route 47 and south of Route 34 and will allow three lift stations to be
combined into one.
Motion approved by a roll call vote. Ayes-6 Nays-0
Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye,Ohare-aye
PNA Easement
Mayor Prochaska asked if the city received a signed agreement from the PNA Camp for the
easement. Attorney Kramer stated that the agreement still was not signed by the representatives
of the PNA Camp. She stated that the revised agreement has been forwarded to
The Minutes of the Regular Meeting of the City Council—November 23,2004—nage 6
them and their Board approved it. There was a minor issue;the Board asked that an old
agreement be incorporated into the new one. They are waiting for the Yorkville-Bristol Sanitary
District to send them a revised copy indicating this before signing.
It was discussed if this item should be tabled until the executed documents are received.
Administrator Graff explained that with the Thanksgiving holiday,this will not be able to be
approved until December 14,2004 and the bid for the soccer fields needs to awarded in order to
have them ready by spring. This would delay the process. Alderman James suggested that the
approval by the City Council be contingent upon the PNA's execution of the document by a
certain date.
Mayor Prochaska entertained a motion to approve the Rob Roy Creek Sanitary Sewer Interceptor
Grant of Sanitary Sewer Easement and Easement Agreements with the Youth Camp of Districts
12&13 P.N.A.in an amount of$158,976.60 and the cost of reconstruction of the entrance
canopy located north of River Road in an amount not to exceed$50,000.00 and to authorize the
Mayor and City Clerk to execute the easement agreements subject to the City receiving an •
executed agreement within 30 days of this date. So moved by Alderman Sticka;seconded by
Alderman Ohare.
Motion approved by a roll call vote. Ayes-6 Nays-0
Sticka-aye,Besco-aye,Burd-aye,James-aye,Ohare-aye,Spears-aye
ATTORNEY'S REPORT
Hydraulic Sanitary Sewer Project
Attorney Kramer apologized that she did not amend the agenda to add this item however the
Public Hearing had started before she arrived. She explained that an issue arose with the
Hydraulic Avenue Sanitary Sewer Project after the agenda was completed and distributed. She
asked the Director of Public Works,Eric Dhuse,to explain the problem.
Director Dhuse explained that the water main under Hydraulic,on both sides of Route 47,has
been moved to get the sanitary sewer line run. Now there is a gap under Route 47 were there is a
forty-six year old water main. The contractor,H.Linden&Sons,has proposed to use the old
sanitary pipe as a casing to provide a new main under Route 47. The contractor and staff met
with the Illinois Department of Transportation who indicated that if the main is not changed,it
will have to be moved when Route 47 is widened. If the main is rerouted through the old sanitary
line there is an 80%chance that it will not have to be removed in the future when Route 47 is
widened.
Administrator Graff noted that staff was aware that the water main was forty-six years-old and
this information was included in the bid packet. However the city did not have the final
engineering for the sanitary sewer and did not know how it would be affected. He stated that just
today IDOT confirmed that they plan to have a sixteen inch storm sewer run down Route 47 and
the existing watermain will have to be moved. if the main is placed in the existing sanitary line,
City Engineer Joe Wywrot discovered that it will be two feet lower than the proposed IDOT
storm sewer. Administrator Graff noted that this change and the additional cost of$14,324.00
was discussed at the November 23,2004 Public Works Committee meeting as an additional item.
He explained the urgency in the matter due to the asphalt plants closing for the season,the
opportunity to do the project while the area is open for construction and the lanes on Route 47 are
reduced and before the weather becomes inclement. He stated that if the project is done
immediately,the road will be restored for traffic. If the change is not approved,the project will
have to wait and the cost then will be any where from$35,000.00 to$50,000.00 to complete.
Also,this repair will guarantee that the whole system is updated.
Alderman Burd asked why the item was not coming out of the Public Works Committee Report.
She stated that they discussed it and made the recommendation to move ahead. Attorney Kramer
stated she was contacted this afternoon for a recommendation as to how this emergency item
should be added to the agenda. She was going to recommend that it be put on the agenda as an
emergency item however she missed the amendments to the agenda portion of the meeting. The
Council discussed the legalities of adding this to the agenda correctly.
Mayor Prochaska entertained a motion to accept the Change Order for$14,324.00 as
recommended by the City Engineer.So moved by Alderman Sticka;seconded by Alderman
Besco.
Motion approved by a roll call vote. Ayes-6 Nays-0
James-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye
The Minutes of the Regular Meeting of the City Council—November 23.2004—pare 7
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
New Carpeting
Administrator Graff advised the City Council that new carpeting was being installed in the City
Hall offices over the Thanksgiving holiday weekend.
Emergency Generator Pad
Administrator Graff reported that the emergency generator pad was poured and that staff is trying
to coordinate the installation for a time when there will be the least amount of interruption of
service.
FINANCE DIRECTOR'S REPORT
PTW Announcement
Finance Director Traci Pleckhamreported that the City received a letter dated November 12,
2004 from PTW&Co.,the City's auditors,informing the City that they will be combining
practices with the Public Sector Services Group of Crowe Chizek and Company LLC. She
reported that the service to the City will not change and that she would have more information on
the merger for the Administration Committee.
Library Expansion
Director Pleckham reported that she attended a Library Expansion meeting on November 18,
2004 where a tentative time table for the expansion was discussed. She stated that Burnidge
Castle and Associates(BCA)is working with the city for a design services contract and will have
more information next month.
DIRECTOR OF PUBLIC WORKS REPORT
Bristol Ridge Road Signs
Director Dhuse reported that the signs were installed on Bristol Ridge Road.
Cross-Walk Striping
Mayor Prochaska noted that he had concerns from a few residents regarding cross-walks at
several locations which are worn to the point of being not visible and he asked if anything could
be done about it. Director Dhuse stated that at this time of year the cross-walks cannot be painted
due to the temperature and also snow plowing will further ruin the striping. He stated he would
speak with 1DOT about those on Route 47.
Traffic Control Payment from IDOT
Mayor Prochaska asked if Director Dhuse if payment to the City from IDOT for traffic control
services while IDOT was working on Route 47 was worked out. Director Dhuse stated that he
spoke with IDOT and has worked out in-kind services with regards to the traffic signals on Van
Emmon and Fox Road. 1DOT has adjusted the sequencing of the lights in an effort to keep traffic
on Route 47 flowing.
Route 47/Hydraulic Construction
Administrator Graff noted that beginning Friday,November 26,2004,there will be no parking on
the east of Route 47 and the left turn lanes for Hydraulic Street will be closed due to the work on
the sanitary sewer under Route 47. The Police Department will have their informational sign out
to notify drivers of possible delays and the businesses in the area have been notified.
Route 47 Wall
Alderman Spears asked if IDOT was ever contacted about the problems with the wall on Route
47. Director Dhuse stated they were contacted and they inspected it. IDOT removed some of the
loose concrete and they feel that it is structurally sound.
CHIEF OF POLICE REPORT
No report.
EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT
OSLAD Grant
Director Brown reported that on December 1,2004 she would be going to Springfield,Illinois to
give a presentation for the Cannonball Ridge Park because it had been selected to be a contender
for an OSLAD grant. If the grant is received it is will be a 50%grant or approximately
$130,000.00.
COMMUNITY&LIAISON REPORT
School Board Meeting
Alderman Ohare reported that she attended the School Board meeting on November 22,2004
where it was discussed to proceed with a referendum.
The Minutes of the Regular Meeting of the City Council—November 23.2004—vane 7
Aurora Area Convention and Visitors Bureau(AACVB)
Alderman Burd reported that she attended an executive board meeting of the AACVB on
November 22,2004 where they discussed the move to their new facility in March. She was asked
to get information from the Chamber of Commerce and the Yorkville Economic Development
Corporation regarding any businesses or restaurants who would like to be included in their
publications. She stated that she spoke with both Nancy Newport and Lynn Dubajic about this
information.
Plano City Council Meeting
Mayor Prochaska reported that he and Alderman Spears attended the Plano City Council meeting
on November 22,2004 representing the United City of Yorkville. That night the Plano City
Council passed a resolution supporting the improvements to Route 47. He reported that he
invited Mayor Roberts to present the resolution to the United City of Yorkville City Council. He
stated that he and Alderman Spears were made very welcome and he was asked to open their
meeting. He stated that Mayor Roberts told him that he borrowed his"Coffee with the Mayor"
idea from Mayor Prochaska.Mayor Prochaska explained that he like how Mayor Roberts asked
the visitors in attendance to stand and introduce themselves so he was borrowing this back from
Plano. Mayor Prochaska thanked Mayor Roberts and the City of Plano for their support.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Rob Roy Creek Interceptor-Contract#1 Award
A motion was made by Alderman Besco to approve the base bid for the Rob Roy Creek
Interceptor Contract#1 to Glenbrook Excavating&Concrete,Inc.in the amount of$981,236.00
and$636,790.00 alternate bid item IA as recommended by the Yorkville-Bristol Sanitary
District;seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes-6 Nays-0
Besco-aye,Burd-aye,James-aye,Ohare-aye,Spears-aye,Sticka-aye
Alderman Besco also noted that Kennedy and Bristol Ridge Road intersection was paved today.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2004-64 Revised Planned Unit Development Ordinance
A motion was made by Alderman Sticka to approve the revised Planned Unit Development
Ordinance as presented;seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-6 Nays-0
Burd-aye,James-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye
Proposed Appearance Code Ordinance
A motion was made by Alderman Sticka to approve the Appearance Code with an effective date
of April 1,2005;seconded by Alderman James.
Alderman Ohare stated that she thought that it had been previously discussed to form a review
board for this ordinance. Mayor Prochaska noted that this was discussed for a different
ordinance;the Landscaping Ordinance. She stated that she liked the suggestions from the
gentleman that an Adhoc committee be formed to review the ordinance before it is approved by
the Council.
Aldermen James and Spears agreed with Alderman Ohare. Alderman Spears suggested that a
Council member be on the Adhoc committee and nominated Alderman Burd. She also suggested
that the gentlemen who addressed the Council tonight be asked to be on the committee. Mayor
Prochaska and the Council agreed. Administrator Graff stated that Building Inspector Bill
Dettmer volunteered to chair the committee. There was some discussion regarding the Adhoc
committee and it was agreed that they be given a time limit for revising the ordinance.
There was some discussion regarding the motion on the table and Robert's Rules of Order. Once
it was determined that if the motion was defeated the ordinance could be brought back before the
Council in a revised form,it was the consensus not to table the motion but vote on it.
Motion defeated by a roll call vote. Ayes-0 Nays-6
James-nay,Ohare-nay,Spears-nay,Sticka-nay,Besco-nay,Burd-nay
The Minutes of the Regular Meeting of the City Council—November 23,2004—page 9
Ordinance 2004-65 Yorkville Supportive Living,LLC
PUD Amendment
A motion was made by Alderman Sticka to approve an Ordinance authorizing the execution of
the first amendment to Planned Unit Development Agreement for Yorkville Supportive Living
LLC and to authorize the Mayor and City Clerk to execute all the documents;seconded by
Alderman James.
Motion approved by a roll call vote. Ayes-6 Nays-0
Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye,James-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Nextel Contract
A motion was made by Alderman James to approve the Nextel Contract#N4004110204 as
presented and authorize the Finance Director to execute the contract;seconded by Alderman
Sticks.
Motion approved by a roll call vote. Ayes-4 Nays-2
Ohare-aye,Spears-nay,Sticka-aye,Besco-aye,Burd-nay,James-aye
SBC Long Distance Contract
A motion was made by Alderman James to approve the SBC Long Distance Contract dated
October 19,2004 as presented and authorize the Finance Director to execute the contract;
seconded by Alderman Sticka.
Alderman Spears stated that she had asked for a list of all the employees who would get the long
distance service and she did not receive it. Administrator Graff explained that the service is for
all the office telephone lines. Alderman Spears stated she also asked for a copy of the actual long
distance calls placed and understood that she could not get this information from the Police
Department due to confidentiality. Administrator Graff stated that all the information given to
her included all the telephone numbers in use. She stated that she did not get the information for
all the remaining staff and she could give him the names of those not included in the information
she received.
Alderman Sticka asked if the information requested by Alderman Spears would show who made
the calls and Mayor Prochaska stated that the information indicates what calls were made from a
telephone and the time the calls were made however it does not indicate who made the calls.
Motion approved by a roll call vote. Ayes-5 Nays-1
Spears-nay,Sticka-aye,Besco-aye,Burd-aye,James-aye,Ohare-aye
20042005 Tax Levy—Public Hearing Option#1
Alderman James reported that Public Hearing Option 1 was chosen by the Council for the 2004-
2005 Tax Levy and this option will be noticed in the newspaper.
Salary Schedule
A motion was made by Alderman James to approve the Salary Schedule as presented;seconded
by Alderman Burd.
Mayor Prochaska noted that the Salary Schedule being approved is dated November 11,2004.
Alderman Ohare asked if the proposed salaries for 2004-2005 included the cost-of-living
adjustments(COLA). Mayor Prochaska stated that it does include a COLA increase. He
explained that the lower end of the range would be left stationary and only the high end was
adjusted.
Alderman Spears commented that last year employees received a salary adjustment. She stated
that she did not remember approving the salary adjustment but just the salary schedule. She
stated that by approving the schedule,the Council was allowing a 10%increase in some areas
whereas a 5%increase is sufficient. She stated she was not comfortable passing the new
schedule.
Alderman Burd stated that she understood that the increase of the salary schedule was not needed
this year however raising it keeps the City"ahead of the game". Mayor Prochaska stated that the
increase keeps the salaries at the COLA rates;approving the schedule does not give
The Minutes of the Regular Meeting of the City Council—November 23,2004—nage 10
employees a raise of salary. He also stated that if the salary schedule is not revised,three police
officers will be exceeding the maximum salary for their level of employment.
Mayor Prochaska and Alderman Sticka questioned Alderman Spear's numbers;they did not
understand how she determined the increase to be 10%. She explained that the City is currently
covering 5%under its current salary schedule. There was a lengthy discussion regarding the
calculation of the increase. Mayor Prochaska explained that last year there was a 1.6%COLA
increase and this year the increase is 1.8%(3.4%total);these were the figures used to calculate
the increase which was only applied to the maximum salary for any specific job.
Alderman James stated that this was the same discussion as the one at the last Committee of the
Whole meeting and nothing new was coming out of it. He called the question.
Motion approved by a roll call vote. Ayes-5 Nays-1
Besco-aye,Burd-aye,James-aye,Ohare-aye,Spears-nay,Sticka-aye
ADDITIONAL BUSINESS
Future Planning
Alderman Ohare stated that she would like to see future planning for Yorkville include hotels and
or motels in the area. Mayor Prochaska noted that this is being investigated.
Grant Writer
Alderman Ohare also asked for an update from the grant writer and Director Brown stated that
she would be addressing the Council in December with an update.
There was no further additional business.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka;seconded by
Alderman James.
Motion approved by a viva voce vote.
Meeting adjourned at 9:25 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville,Illinois
CITY COUNCIL MEETING
UNITED CITY OF YORKVILLE, ILLINOIS
REPORT OF PROCEEDINGS had at the meeting
of the above-entitled matter taken before
CHRISTINE M . VITOSH, C . S . R . , R . P . R . , on
November 23 , 2004 , at the hour of 7 : 00 p .m. , at
800 Game Farm Road in the City of Yorkville ,
Illinois .
D-741604
{
DEPO • COURT
reporting service
800 West Fifth Avenue • Suite 203C • Naperville, IL 60563 • 630-983-0030 • Fax 630-983-6013
www.depocourt.com
2
1 PRESENT :
2 MR. ARTHUR F . PROCHASKA, Mayor ;
3 MR. RICH STICKA, Alderman;
4 MR. PAUL JAMES , Alderman;
5 MR . JOSEPH BESCO, Alderman;
6 MS . VALERIE BURD, Alderwoman;
7 MS . WANDA OHARE , Alderwoman;
8 MS . ROSE ANN SPEARS , Alderwoman;
9 MR . WILLIAM POWELL, City Treasurer;
10 MS . JACQUELYN MILSCHEWSKI , City Clerk .
11
12
13 APPEARANCES :
14 KATHLEEN FIELD ORR & ASSOCIATES
One South Wacker Drive , Suite 1990
15 Chicago, Illinois 60606
BY : MS . KATHLEEN FIELD ORR .
16
17
18
19
20
21
22
23
24
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1 ( Pledge of
2 Allegiance )
3 MAYOR PROCHASKA : I ' d entertain a
4 motion to go into public hearing for the purpose
5 of discussing the United City of Yorkville Tax
6 Increment Financing Redevelopment Project and
7 Plan .
8 MS . OHARE : So moved .
9 MR . BESCO : Second .
10 MAYOR PROCHASKA: Moved and
11 seconded . May I have roll call , please?
12 MS . MILSCHEWSKI : Besco .
13 MR . BESCO : Aye .
14 MS . MILSCHEWSKI : Burd .
15 MS . BURD : Aye .
16 MS . MILSCHEWSKI : James .
17 MR . JAMES : Aye .
18 MS . MILSCHEWSKI : Ohare .
19 MS . OHARE : Aye .
20 MS . MILSCHEWSKI : Spears .
21 MS . SPEARS : Aye .
22 MS . MILSCHEWSKI : Sticka .
23 MR. STICKA : Aye .
24 MAYOR PROCHASKA : Motion is carried .
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1 MS . ORR : What we would like to do
2 is first of all for the record make some points
3 and then allow Lisa Lyon to explain to the City
4 Council , as well as all present , the process , as
5 well as the eligibility of the area making it --
6 allowing it to qualify for the TIF and the TIF
7 plan for that particular area .
8 Now, in order to get here
9 tonight, there are several legal procedures which
10 the City of Yorkville has undertaken .
11 First of all , there was a
12 resolution setting tonight as a date, and in
13 accordance with that resolution, public
14 publication of this date and time had to be made
15 in the local newspaper .
16 In addition, all taxpayers who
17 own property within the proposed TIF were given a
18 special notice by certified mail .
19 Anyone living or owning
20 property within 750 feet of the TIF were also
21 notified that this property was going to be under
22 consideration by the City Council .
23 Copies of the proposed plan
24 were delivered to all the taxing districts , as
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1 well as the Department of Commerce and Economic
2 Opportunity.
3 A meeting of the taxing
4 districts was held approximately 30 days ago, and
5 fortunately by vote of the taxing districts , a
6 recommendation in writing is forthcoming to you
7 as a City Council to proceed with the TIF .
8 In addition, I would like to
9 read into the record the letter received from the
10 Illinois Department of Commerce and Economic
11 Opportunity .
12 Dear Mayor Prochaska : Thank
13 you for sending the Department of Commerce and
14 Economic Opportunity the information on a
15 hearing concerning the proposed Tax Increment
16 Financing project located within the City of
17 Yorkville .
18 The information sent to the
19 Department regarding the proposed project meets
20 the statutory requirements of notice concerning a
21 hearing, boundaries of the project , a description
22 of the redevelopment plan, and an opportunity to
23 comment .
24 At this time the Department has
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1 no specific comments on the proposed project .
2 Which is another statutory requirement we have
3 met .
4 At this time I would request
5 that the microphone be given to Lisa Lyon so that
6 she can explain first the eligibility and second
7 the purpose of the plan .
8 MAYOR PROCHASKA : Lisa , please .
9 WHEREUPON :
10 LISA LYON,
11 testified before the United City of Yorkville
12 City Council as follows :
13 MS . LYON : Sure . I don ' t know if
14 the lights can be dimmed a little bit for the
15 presentation .
16 Good evening . Thank you for
17 inviting me here to speak on behalf of the
18 process for the proposed establishment of a Tax
19 Increment Financing Redevelopment Project Area
20 for the U . S . Route 34 and Illinois Route 47
21 location, otherwise known as the Countryside
22 Shopping Center .
23 My firm is URS Corporation . We
24 are an urban planning and engineering design
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1 firm. Our firm has been consulting to
2 municipalities for the past 25 years on tax
3 increment financing, the eligibility aspects of
4 establishing a Tax Increment Financing District ,
5 as well as the redevelopment planning components
6 and the financing components .
7 This evening I will summarize
8 our findings with regard to the eligibility for
9 the Illinois Tax Allocation Redevelopment Act,
10 which is the state statute, enabling statute ,
11 governing the establishment of the TIF District
12 in Illinois , as well as the redevelopment plan .
13 There are two basic documents
14 that guide the implementation and the
15 administration of a TIF District ; the first is
16 the eligibility study, the second is the
17 redevelopment project and plan .
18 I thought I would start out a
19 little bit with some TIF basics . Tax increment
20 financing was established in Illinois in 1977 .
21 It came about at the time that many states were
22 looking for ways to provide municipalities with
23 comprehensive multi-year funding sources for
24 redevelopment and revitalization in their
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1 communities .
2 In that time , many federal
3 funding sources that had been available to
4 municipalities for those types of public purposes
5 had been -- they were increasingly being removed
6 from the federal menu of funding options .
7 It ' s a multi-year funding tool
8 to revitalize and redevelop blighted and
9 declining areas of communities as defined by the
10 TIF Act .
11 A TIF inplementation and
12 district does not increase tax rates . The engine
13 for the financing tool of TIF comes about as a
14 result of new private investment within an area
15 that ' s been established as a TIF District .
16 At the outset of establishing a
17 TIF, a municipality organizes various
18 redevelopment activities to stimulate private
19 investment in a location or in an area .
20 They facilitate the private
21 investment through public improvements , site
22 assembly, and other incentives to the private
23 development community to look at the geography or
24 the sites and properties encompassed within the
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1 TIF District , and to look at the hurdles to the
2 development that they are facing .
3 When new private investment
4 occurs within the District , property valuation is
5 enhanced and tax revenues are generated, and that
6 tax revenue that ' s generated becomes the pool of
7 funds that are used for those facilitating
8 redevelopment activities . Those funds are
9 targeted specifically to use within the TIF
10 District .
11 This graphic depicts the time
12 frame of the TIF . A TIF can be in place for as
13 long as 23 years by state statute . At the time
14 that a TIF is established, the base equalized
15 assessed valuation of the area is established,
16 and that becomes the base EAV of the area that
17 all the taxing districts levy a tax against .
18 Over the course of the TIF, as
19 new valuation comes online as a result of the
20 private investment , the tax rate of all taxing
21 districts applied against that new EAV --
22 represented in green -- is distributed back to
23 the municipality to pay for those initial
24 redevelopment activities that are undertaken to
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1 trigger and stimulate the new private
2 investment .
3 At the time that the TIF is
4 dissolved, the benefits of this investment and
5 the leadership of the municipality are released
6 to all taxing districts as new EAV comes online
7 for all taxing districts to be the base against
8 which they can levy their taxes , and that ' s
9 represented by the orange area .
10 In this case , the U . S . Route 34
11 and Illinois Route 47 TIF project area is one tax
12 parcel , the Countryside Shopping Center .
13 For the purposes of evaluating
14 the TIF, we regard it as a single-site project
15 area of about twenty acres , and in terms of
16 classification, and the approach that we use for
17 establishing eligibility, it ' s classified as an
18 improved area , which means it has buildings and
19 site improvements .
20 The existing land and building
21 use is shown in the graphic here . The three
22 primary buildings of the shopping center and one
23 outlot , the cinema building, are included within
24 the TIF District .
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1 The outlots of that primary
2 core shopping center are not included within the
3 TIF District . We did evaluate them for potential
4 inclusion, but found that they were not eligible
5 based on the types of physical building
6 conditions present in those buildings .
7 The TIF Act requires that you
8 evaluate building conditions , site conditions ,
9 property tax valuation, land use relationships of
10 the given properties within a proposed TIF
11 District, and they give a checklist of various
12 factors to be evaluated, and we did a detailed
13 exterior survey and, with the assistance of the
14 City of Yorkville, did an interior inspection of
15 code aspects of each of the buildings within the
16 TIF .
17 What we found is a meaningful
18 presence of five eligibility factors within the
19 proposed TIF District .
20 The law calls for five of 13
21 factors to be found to be present to a meaningful
22 extent and reasonably distributed, and we found
23 five of those factors , plus an additional four
24 factors among this checklist of 13 to be present
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1 also to a more limited degree, but supporting the
2 overall finding of eligibility .
3 The kind of characteristic
4 findings that we documented are excessive
5 vacancies , deterioration, particularly on site
6 improvements in exterior components of the
7 shopping center, obsolescence, both functional
8 and market obsolescence relating to the
9 configuration of the shopping center, the
10 location of loading and servicing and parking in
11 conjunction with the actual buildings , decline
12 and lagging equalized assessed valuation over the
13 last five years , structures below code standards ,
14 and need for remediation within some portions of
15 the shopping center, which all support the
16 finding of eligibility .
17 What we found is that this
18 improved area qualifies as a blighted area under
19 the Tax Increment Allocation Redevelopment Act .
20 Other findings about the
21 property valuation, the property has been
22 declining over the past several years and
23 actually lagging over a longer term.
24 The average annual growth rate
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1 in the area from 1997 to 2003 was only 3 . 1
2 percent ; in the last two years it actually
3 declined in value . The average annual growth
4 rate for the balance of the city as a whole is
5 12 . 6 percent, so that ' s almost four times that of
6 the valuation of the shopping center, and that is
7 a specific type of requirement and factor that
8 the TIF Act defines .
9 The requirement under the TIF
10 Act is that a property either be declining or
11 lagging the rate of growth of equalized assessed
12 valuation of the City as a whole for three of the
13 last five years , so this meets that
14 qualification, and the area on the whole
15 qualifies as a TIF Redevelopment Project Area .
16 The goals of a redevelopment
17 plan, once eligibility is established and is
18 found that the area would not reasonably be
19 anticipated to be redeveloped without the benefit
20 of the TIF, is establishing various goals ,
21 objectives , and land use plans to be in place for
22 the TIF District over its term of 23 years .
23 It ' s a guiding document, it ' s a
24 statement of intent that ' s presented to the
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1 community, as well as other taxing districts , and
2 also a guide for implementation throughout the
3 term of the TIF .
4 The goals for this TIF plan are
5 to first and foremost stabilize and enhance the
6 value of the property and increase the real
7 estate tax base for all taxing districts .
8 Again, that relates to that
9 graph that I talked about in the beginning,
10 growing the equalized assessed valuation as a
11 result of private investment so that that can be
12 established for all taxing districts at the end
13 of the TIF term.
14 Because this is a commercial
15 TIF District , it also presents the opportunity
16 for increasing full-time employment
17 opportunities , of course addressing the issues
18 and conditions that establish the area as a
19 blighted area under the TIF Act .
20 It also presents the
21 opportunity for increasing the sales tax base
22 associated with this property . It ' s at an
23 excellent location . It has challenges based on
24 the way the site is currently configured, and the
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1 opportunity for increasing sales tax is
2 significant and helps for the diversity of the
3 revenue base with this location . Improving the
4 overall appearance and vitality and really
5 establishing -- re-establishing this location as
6 an anchor of a real primary commercial corridor
7 district of the city, which is consistent -- all
8 of these goals are consistent with the
9 Comprehensive Plan that the City has adopted as a
10 whole, and specifically some of the targeted
11 goals for this district .
12 So the land use plan is very
13 simple . It is a commercial designation . And
14 again, that ' s consistent with the Comprehensive
15 Plan and the Zoning District .
16 The overall specific goals for
17 the types of development to occur within the TIF
18 District would be for a real cohesive and
19 distinctive , active shopping area with commercial
20 and retail uses with a real emphasis on retail
21 uses , and providing contemporary space for
22 retail , service and restaurant resources , all the
23 things that were initially intended for that
24 location and were part of the original concept of
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1 the Countryside Shopping Center, but over the
2 years have continued to decline , and so the
3 opportunity to redevelop the site for those types
4 of uses is part of this land use plan and
5 redevelopment plan for the TIF District , also
6 providing safe and convenient access , addressing
7 issues with regard to loading, servicing,
8 parking, vehicular, as well as pedestrian access ,
9 and circulation are important , and really using
10 this as an opportunity to establish a strong
11 design component to the corridor with quality
12 building materials , pedestrian amenities ,
13 distinctive signage , and landscaping, all of the
14 things that are part of your Comprehensive Plan,
15 all of the things that you state for your
16 commercial districts .
17 What we did is we included a
18 site -- a site plan and a land use plan that
19 could accommodate various arrangements of
20 development within the TIF District .
21 Basically any arrangement would
22 really call for anywhere between 165 , 000 to
23 175 , 000 square feet of retail .
24 In this case it shows an anchor
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1 with various smaller retail shops with a central
2 parking area, and then, of course , the existing
3 outlots remain .
4 This is another site plan
5 version, which would be a single big box home
6 improvement center style development with the
7 opportunity for a couple of retail outlots .
8 Another big box configuration
9 that speaks to a department store configuration,
10 department discount store , with again outlot
11 opportunities for office and retail .
12 This is another configuration
13 that allows for an anchor tenant , as well as some
14 junior anchors and smaller infill retail stores
15 and a couple of outlot configurations , all really
16 taking advantage of the site , enhancing the
17 visibility of the site , as well as arranging the
18 buildings to maximize the type of retail activity
19 that could occur there , as well as providing for
20 contemporary site plan amenities like the
21 arrangement of the parking relative to the
22 entrances, as well as landscaping access off of
23 Route 47 , improving that access , as well as
24 having access and better circulation and flow
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1 with the existing outlots .
2 This is a rendering of some of
3 the features that could be part of a new
4 redevelopment of the shopping center .
5 What ' s most prominent , there is
6 not much of a depiction of the building, but it
7 does give some sense of the building material
8 that could be incorporated into the design, as
9 well as how the parking could include landscape
10 amenities and features and be configured more to
11 the entrances and to the sidewalk areas of the
12 shopping center .
13 In terms of trying to stimulate
14 that private investment in the shopping center,
15 the primary upfront redevelopment activities that
16 would be sponsored by the TIF Act -- by the TIF
17 plan and are permitted under the TIF Act would be
18 public infrastructure improvements , assisting
19 with site assembly and demolition, which are the
20 primary hurdles to redevelopment at the site, as
21 well as some site preparation, some grading, and
22 some environmental remediation associated with
23 some areas of the existing buildings .
24 The TIF potential and the plan
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1 costs, what we did is we looked at the current
2 EAV of the property, which is approximately 1 . 5
3 million, and projected if 175, 000 square feet of
4 retail development were to be redeveloped on the
5 site and phased in over the next few years , the
6 estimated EAV in the TIF term end would be
7 approximately 8 . 5 million and the TIF term would
8 be 2028 , would be the final year of the TIF .
9 That increase in equalized
10 assessed valuation over the course of each year
11 would generate tax, property tax revenues , of
12 approximately 7 . 2 million, and if we were to
13 identify how those incremental revenues could be
14 spent on those redevelopment activities , again,
15 we have identified them for the types of things
16 that are creating basically the barrier or the
17 hurdle to any private investment at this point .
18 First and foremost is property
19 assembly and preparation; that represents the
20 lion ' s share of the TIF budget, which is
21 approximately five million, and then other
22 significant activities would be the public
23 infrastructure that would be required,
24 particularly access off of 47 .
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20
1 Other line items are somewhat
2 place holders for activities that may be
3 considered in the future, including the
4 opportunity for job training, if there is an
5 opportunity for the users or the tenants of the
6 TIF District to work with local schools or a
7 community college to work on any kind of a co-op
8 program, that would be a place holder for funding
9 a portion of that , as well as other activities
10 that may be required over the 23-year term.
I1 That concludes really the
12 formal presentation of the eligibility findings
13 and the redevelopment plan, and I think I would
14 ask if the light could be raised, and turn it
15 back over to the Mayor .
16 MAYOR PROCHASKA : Okay . Now, at
17 this time I would ask if there is anyone that has
18 any comments , questions , testimony that they
19 would like to maybe put to the City Council
20 dealing with this project, if you would come
21 forward, state your name, and give us your
22 testimony, and at this time I ' d like to open the
23 floor .
24 WHEREUPON :
Depo Court Reporting Service ( 630 ) 983-0030
21
1 JOHN PURCELL,
2 testified before the United City of Yorkville
3 City Council as follows :
4 MR . PURCELL : Thank you for the
5 opportunity to speak, Art . I appreciate it .
6 The comments I am about to make
7 don ' t necessarily represent my view, but I was
8 asked by the Kendall County Board to represent
9 the County Board ' s opinion on this .
10 For the record, my name is John
11 Purcell , and I am a member of the Kendall County
12 Board .
13 There was a previous meeting a
14 couple weeks ago, which unfortunately the
15 Chairman of the Board did not have an opportunity
16 to appoint anyone to represent us , although Jeff
17 was the administrator, he was not -- he was not a
18 voting member of that committee .
19 The County ' s thoughts on this
20 are it ' s the first or second busiest intersection
21 in one of the ten fastest growing counties in the
22 United States .
23 Although, as this showed, it is
24 definitely outdated and it ' s -- you know, it ' s --
Depo Court Reporting Service ( 630 ) 983-0030
22
1 the design needs to change, there is no doubt
2 about it, but seeing that there is the growth in
3 the area, and particularly one of the concerns
4 the County Board has is the length of the TIF, I
5 know it can go up to 23 years , I ' ve heard talks
6 as low as 10 to 12 years , but one of the concerns
7 the County does have is not just for the County,
8 but other taxing bodies , particularly the
9 schools , which take about 60 to 65 percent of the
10 taxing -- or the tax dollars from each particular
I1 parcel .
12 You ' re going to lose that
13 incremental value, which is going to be quite a
14 bit whether this gets developed now or two or
15 three years , you know, that next seven to eight
16 all the way up to potentially 20 to 21 years ,
17 there are some -- excuse me , where there is an
18 incremental value , that additional value will not
19 go to the taxing bodies , the schools , the Forest
20 Preserve District, the County, the Fire District ,
21 Waubonsee Community College , for example . That ' s
22 one of the concerns .
23 Another concern, or thought I
24 should say, is that the County or the City has
Depo Court Reporting Service ( 630 ) 983-0030
23
1 used sales taxes to, for example, help out the
2 Tucker Development for Jewel and also Menards ,
3 and we think maybe that ' s an appropriate use
4 instead of -- instead of taking the additional
5 property value tax dollars from the other taxing
6 bodies , perhaps use your own sales tax, which
7 doesn ' t affect any of the other taxing bodies
8 whatsoever .
9 And then finally, just one
10 other thought -- and again, this is just -- this
I1 is what the County has done just recently -- we
12 as a County have looked at potentially -- we
13 haven ' t done this with any properties yet , but we
14 have said we would consider as a County Board the
15 property tax abatements , which would be shorter
16 term, perhaps one to four years , and that might
17 be something that you may want to look at, and
18 perhaps the County would participate in that . So
19 thank you for your time . Appreciate it .
20 MAYOR PROCHASKA: Did you have --
21 MS . ORR : I would like to -- Having
22 been at the Joint Review Board, your concerns
23 were expressed by other taxing districts at that
24 time, and the redevelopment agreement has not
Depo Court Reporting Service ( 630 ) 983- 0030
24
1 been negotiated yet .
2 MR. PURCELL : I ' m sorry, I didn ' t --
3 MS . ORR : A redevelopment agreement
4 has not --
5 MR. PURCELL : Okay .
6 MS . ORR : -- been negotiated yet to
7 determine the time of the TIF, the length of the
8 TIF, but there is two ways to go on the TIF,
9 which we have to investigate as a consultant , as
10 special counsel .
11 What we are looking at, in all
12 honesty -- and we said this to the other taxing
13 districts -- is perhaps to use the 23 years to
14 get a better rate on the bonds and then declare
15 surplus every year, which might put our taxing
16 districts in a much better condition .
17 We know -- We believe that it
18 would put the schools because it wouldn ' t allow
19 the EAV to be increased so that they would lose
20 their state aid, so the comments of the taxing
21 districts , as well as now, thank you,
22 Mr . Purcell , of the County are well noted and are
23 exactly what we are trying to negotiate in terms
24 of the redevelopment project .
Depo Court Reporting Service ( 630 ) 983-0030
25
1 But if it goes to 23 years , it
2 will only be because we intended to declare
3 surplus as soon as the debt service is paid .
4 Number two, the City is
5 committed to pledging the sales tax also to the
6 other various taxing districts, and I think that
7 was a very important message, and that is why the
8 JRB recommended it, recommended we proceed with
9 the project .
10 And, number three, the real
11 problem that you have, as fantastic and fabulous
12 a corridor as this is where the center is
13 located, is you run into a significant problem.
14 We have so much vacant land
15 here that it ' s so much easier for a developer to
16 go in and build . It ' s so much more costly and
17 less economically profitable to go into an area
18 where you first have to erase and then start all
19 over , and that ' s the struggle here .
20 But I think your concerns have
21 been expressed and I think you are hearing what
22 we reported to the City Council .
23 MR. PURCELL : Super . I appreciate
24 the opportunity to speak and I appreciate the
Depo Court Reporting Service ( 630 ) 983-0030
26
1 opportunity for you to respond . Thank you .
2 MAYOR PROCHASKA : Is there someone
3 else who would like to come forward?
4 (No Response )
5 MAYOR PROCHASKA : All right . I
6 would ask is there any comment from the Council
7 at this point?
8 MS . OHARE : I would --
9 MR. STICKA : I just have one just
10 general comment . Not too long ago you were asked
11 for some goals or to suggest some long-term goals
12 for the City; one of them was to bring in retail
13 sales , and this clearly is a project whose
14 principal goal is to bring in retail sales .
15 It dovetails exactly into what
16 we set as the Council not too long ago as one of
17 our goals , which is I think something we are
18 aware of .
19 MAYOR PROCHASKA : Okay . Now would
20 you like -- Valerie , you would like to -- Oh,
21 Wanda .
22 MS . OHARE : I was going to ask a
23 question, but I think it ' s too early for it .
24 MAYOR PROCHASKA : Okay .
Depo Court Reporting Service ( 630 ) 983-0030
27
1 MS . BURD : I ' d like to ask a
2 question .
3 MAYOR PROCHASKA : Yes .
4 MS . BURD : Would you explain -- You
5 mentioned that we had committed our sales tax .
6 Would you explain that?
7 MS . ORR : I can ' t --
8 MAYOR PROCHASKA : I will do that .
9 At the meeting of the Joint Review I was asked if
10 the City would be interested in putting some of
11 the sales tax towards it, and what I told the
12 Joint Committee , is that I would be willing to
13 take that back to the Council for the use , and if
14 it stayed within the guidelines that the City
15 normally uses , which is for public
16 infrastructure --
/ 7 MS . BURD : Right .
18 MAYOR PROCHASKA : -- and those types
19 of things , which there is some of those in this
20 project , then I would take it back to the Council
21 and look at it , but --
22 MS . BURD : What she had said before ,
23 it surprised me , because I hadn ' t committed
24 anything yet .
Depo Court Reporting Service ( 630 ) 983-0030
28
1 MAYOR PROCHASKA : Okay .
2 MS . ORR : And we have not really
3 negotiated a redevelopment agreement to have an
4 understanding of how much, for what, and when, so
5 I ' m sorry if I misspoke, but that the Mayor has
6 corrected .
7 MS . BURD : You can ' t really do
8 anything without us voting .
9 MS . ORR : I know . I guess it ' s your
10 word .
11 MS . BURD : Okay .
12 MAYOR PROCHASKA : Anyone else?
13 (No Response )
14 MAYOR PROCHASKA : With that I would
15 entertain a motion to close the public hearing .
16 MS . OHARE : So moved.
17 MS . SPEARS : Second .
18 MS . BURD: Second.
19 MAYOR PROCHASKA : All right . Moved
20 and seconded . May I have roll call , please?
21 MS . MILSCHEWSKI : Burd .
22 MS . SURD : Aye .
23 MS . MILSCHEWSKI : James .
24 MR. JAMES : Aye .
Depo Court Reporting Service ( 630 ) 983-0030
29
1 MS . MILSCHEWSKI : Ohare .
2 MS . OHARE : Aye .
3 MS . MILSCHEWSKI : Spears .
4 MS . SPEARS : Aye .
5 MS . MILSCHEWSKI : Sticka .
6 MR. STICKA: Aye .
7 MS . MILSCHEWSKI : Besco .
8 MR . BESCO : Aye .
9 MAYOR PROCHASKA : Motion is carried .
10 The public hearing is closed .
11 (Which were all the
12 proceedings reported
13 at the date and time
14 aforementioned . )
15 ---000---
16
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Depo Court Reporting Service ( 630 ) 983-0030
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1 STATE OF ILLINOIS )
ss :
2 COUNTY OF LASALLE )
3
4 CHRISTINE M . VITOSH, being first duly
5 sworn, on oath says that she is a Certified
6 Shorthand Reporter and Registered Professional
7 Reporter doing business in the State of Illinois ;
8 That she reported in shorthand the
9 proceedings had at the foregoing public hearing;
10 And that the foregoing is a true and
11 correct transcript of her shorthand notes so
12 taken as aforesaid and contains all the
13 proceedings had at the said public hearing .
14 IN WITNESS/ WHEREOF I have hereuntoy� set
/12
15 my hand this /%�t6 day of ;
City Council- Yorkville Multi-Pagem & - declare
November 23, 2004
18:17 arrangements[1] 16:19 business[1] 30:7 concerning[2] 5:15,20
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2003[1] 13:1 aforesaid[1] 30:12 Chicago[1] 2:15 consulting[1] 7:1
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aid[t] 24:2020:19 21:2,3 22:24 25:4 Corporation[1] 6:23
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12:19 13:8,10 14:19 18:16 17:21busiest[I] 21:20 declare[2] 24:14 25:2
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City Council - Yorkville Multi-Page`m decline -leadership
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fabulous[1] 25:11increased[i1 24:19
early[11 26:23 facilitate(i1 8:20 15:8,11,16 26:11,11,17 last[3] 12:13 13:2,13
easier[1] 25:15 goes[i1 25:1 increasing[31 14:16,21 law[i1 11:20
EAV[6] 9:16,21 10:6 facilitating[1] 9:7 Good[i1 6:16 15:1 leadership[11 10:5
Depo Court Reporting Service Index Page 2
Naperville, Illinois (630) 983-0030
City Council - Yorkville Multi-Page'` legal-Reporter
November 23, 2004
legal[t] 4:9 28:21,23 29:1,3,5,7 opinion[1] 21:9 points[1] 4:2 purposes[2] 8:4 10:13
length[2] 22:4 24:7 misspoke[1] 28:5 opportunities[2] 14:17 pool[1) 9:6 put[3] 20:19 24:15,18
less[1] 25:17 most[i] 18:5 17:11 portion[i] 20:9 putting[1] 27:10
letter[i] 5:9 motion[a] 3:4,24 28:15 opportunity[16] 5:2,11 portions[i) 12:14
levy[2] 9:17 10:8 29:9 5:14,22 14:15,21 15:1 potential[z] 11:3 18:24 -Q-
moved[al 3:8,10 28:16 16:3,10 17:7 20:4,,5 21:5
License[i] 30:21 21:15 25:24 26:1 potentially[2] 22:16 qualification[i) 13:14
light[i) 20:14 28:19 23:12
MS[ail 2:6,7,8,10,15 3:8 options[i] 8:6 qualifies[2] 12:18 13:15
lights[il 6:14 POWELL[1] 2:9
3:12,14,15,16,18,19,20,21 orange[1) 10:9 qualify[1] 4:6
limited[l) 12:1
3:22 4:1 6:13 23:21 24:3 order[1] 4:8 preparation[2] 18:21quality[i] 16:11
line[1] 20:1 24:6 26:8,22 27:1,4,7,17 19:19
27:22 28:2,7,9,11,16,17 organizes[ii 8:17 presence[il 11:18 questions[1] 20:18
lion's[i) 19:20 original[i) 15:24 quite[1] 22:13
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29:5,7 ORR[9] 2:14,15 4:1 11:24
living[1] 4:19 23:21 24:3,6 27:7 28:2,9 -R-
multi-year[z] 7:23 8:7 presentation[2] 6:15
loading[2] 12:10 16:7 otherwise[i] 6:21 20:12
local[2] 4:15 20:6 municipalities[3] 7:2 outdated[1] 21:24 R[2] 2:1,13
7:22 8:4presented[i) 13:24 R.P.R[1] 1:8
located[2] 5:16 25:13 municipality[3] 8:17 outlot[3] 10:23 17:10,15 presents[2] 14:15,20 raised[1] 20:14
location[7] 6:21 8:19 9:23 10:5 outlots[4] 11:1 17:3,7 Preserve u] 22:20 rate[s] 9:20 12:24 13:4
12:10 14:23 15:3,5,24 18:1
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longer[i) 12:23 overall[3] 12:2 15:4,16 primary[s] 10:22 11:1 rates[il 8:12
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27:21
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needs[1] 22:1 really[7] 15:4 16:9,22
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articular[z] 4:7 22:10 record[3l 4:2 5:9 21:10
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may[s] 3:11 20:2,10 November u) 1:9 past[2] 7:2 1222 project[is] 3:6 5:16,19 redevelopment pa] 3:6
23:17 28:20 now[5] 4:8 20:16 22:14 PAUL[1] 2:4 5:21 6:1,19 7:17 10:11,14 5:22 6:19 7:5,9,12,17,24
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5:12 6:8 20:15,16 23:20 number[2] 25:4,10 pedestrian[2] 16:8,12 26:13 27:20 13:16 16:5 18:4,15,20
26:2,5,19,24 27:3,8,18 percent[3] 13:2,5 22:9 Projected[1] 19:3 19:14 20:13 23:24 24:3
28:1,5,12,14,19 29:9 _0- perhaps[a] 23:6,16,18 prominent[1] 18:5 24:24 28:3
meaningful[2] 11:17 24:13 properties[3] 8:24 11:10 regard[3] 7:8 10:14 16:7
11:21 oath[i) 30:5 permitted u] 18:17 23:13 regarding[1] 5:19
means[1] 10:18 objectives[1] 13:21 phased[i] 19:5 property[15] 4:17,20,21 Registered[1) 30:6
meeting[s) 1:1,6 5:3 obsolescence[2] 12:7 physical u] 11:5 9:4 11:9 12:21,21 13:10 relates[1] 14:8
21:13 27:9 12:8 14:6,22 19:2,11,18 23:5
meets[z] 5:19 13:13 occur[2] 15:17 17:19 place[4] 9:12 13:21 20:2 23:15 relating[1] 12:8
20:8 relationships[1] 11:9
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Menards[1] 23:2 off(2) 17:22 19:24 plan[22] 3:7 4:7,23 5:22 5:15,19 6:1,18 11:10,19 relative[i] 17:21
6:7 7:12,17 13:17 14:4 provide[i) 7:22 released[i) 10:5
mentioned[1] 27:5 office[1] 17:11 15:9,12,15 16:4,5,14,18 Providing remain[II 17:3
menu[1] 8:6 Ohare[9] 2:7 3:8,18,19 16:18 17:4,20 18:17,24 P g[3] 15:21 16:6
message[i] 25:7 26:8,22 28:16 29:1,2 20:13 17:19 remediation[2] 12:14
once[1] 13:17 planning[2] 6:24 7:5 public[111 3:4 4:13 8:4 18:22
met(i) 6:3 8:21 18:18 19:22 27:15 removed[1] 8:5
microphone[�] 6:5 one[12) 2:14 10:11,22 plans[i] 13:21 28:15 29:10 30:9,13
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might[2) 23:16 24:15 publication[1] 4:14 REPORT[1] 1:6
26:9,12,16 pledging[1] 25:5
million[4] 19:3,7,12,21 online[z) 9:19 10:6Purcell[r] 21:1,4,11 24:2 reported[3] 25:22 29:12
MILSCHEWSKI[13] plus[�) 11:23 24:5,22 25:23 30:8
2:10 3:12,14,16,18,20,22 open[i) 20:22 point[2) 19:17 26:7 purpose[2] 3:4 6:7
PSP Reporter pi 30:6,7
Depo Court Reporting Service Index Page 3
Naperville, Illinois (630) 983-0030
City Council - Yorkville Multi-Page` represent - Zoning
November 23, 2004
represent[3] 21:7,8,16 shops[i] 17:1 style[i] 17:6 transcript[1] 30:11 whatsoever[i] 23:8
represented[z] 9:22 shorter[1] 23:15 suggest[1] 26:11 Treasurer[1] 2:9 WHEREOF[1] 30:14
10:9 shorthand[3] 30:6,8,11 Suite[1] 2:14 trigger[I] 10:1 whole[4] 13:4,12,14
represents[1] 19:19 showed[1] 21:23 summarize[1] 7:7 true[1] 30:10 15:10
request[1] 6:4 shown[1] 10:21 Super[1] 25:23 trying[z] 18:13 24:23 WILLIAM[1] 2:9
required[2] 19:23 20:10 shows[1] 16:24 support[i] 12:15 Tucker[1] 23:2 willing[1] 27:12
requirement[3] 6:2 13:7 sidewalk[1] 18:11 supporting[1] 12:1 turn[1] 20:14 within[16] 4:17,20 5:16
13:9 signage[1] 16:13 surplus[2] 24:15 25:3 twenty[I] 10:15 8:14,24 9:4,9 10:23 11:2
requirements[1] 5:20 11:10,15,18 12:14 15:17
significant[3] 15:2 surprised[i] 27:23 two[s] 7:13 13:2 22:14 16:20 27:14
requires[i] 11:7 19:22 25:13 24:8 25:4
resolution[2] 4:12,13 survey[i] 11:13 without[z] 13:19 28:8
simple[�] 15:13 sworn[1] 30:5 type[z] 13:7 17:18
resources[1] 15:22 single[1] 17:5 types[6] 8:4 11:5 15:17 WITNESS[1] 30:14
word[1] 28:10
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18:21 19:5 talks[1] 22:5 U.S[z] 6:20 10:10
retail[12] 15:20,20,22 under[s] 4:21 12:18 13:9 year[3] 19:8,10 24:15
16:23 17:1,7,11,14,18 sites[1] 8:24 targeted[2] 9:9 15:10 14:19 18:17 • years[16] 7:2 9:13 12:13
19:4 26:12,14 smaller[z] 17:1,14 tax[27] 3:5 5:15 6:18 7:2 12:22 13:2,13,22 16:2
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revenues[3] 9:5 19:11 somewhat[1] 20:1 10:11 11:9 12:19 14:7,21 24:13 25:1
15:1 19:11,11 22:10 23:5 unfortunately[1] 21:14 yet[a] 23:13 24:1,6 27:24
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Review[z] 23:22 27:9Yorkville[s] 1:2,10 3:5
sorry[z] 24:2 28:5 taxes[2] 10:8 23:1 21:2,22 4:10 5:17 6:11 11:14 21:2
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revitalize[1] 8:8 South[1] 2:14 9:17,20 10:6,7 14:1,7,12 upfront[1] 18:15 _
RICH[i] 2:3 space[i] 15:21 22:8,10,19 23:5,7,23 urban[1] 6:24 -Z
right[3] 26:5 27:17 28:19 speak[3] 6:17 21:5 25:24 24:12,15,20 25:6 URS[l] 6:23 Zoning[i] 15:15
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roll[z] 3:11 28:20p ten[1] 21:21
S ears[6] 2:8 3:20,21 users[i] 20:5
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10:11 17:23 specific[3] 6:1 13:7 term[s] 12:23 13:22 14:3 using[1] 16:9
run[1] 25:13 15:16 14:13 19:6,7 20:10 23:16
specifically[z] 9:9 terms[3] 10:15 18:13 -V-
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27:11 stabilize[i] 14:5 thought[3] 7:18 22:23
23:10 14:10 19:10
says[1] 30:5 standards[1] 12:13 thoughts[1] 21:19 value[6] 13:3 14:6 22:13
Schools[4] 20:6 22:9,19 start[z] 7:18 25:18 three[a] 10:21 13:12 22:18,18 23:5
24:18 state[7] 7:10 9:13 16:15 22:15 25:10 various[6] 8:17 11:11
second[6] 3:9 6:6 7:16 20:21 24:20 30:1,7 13:20 16:19 17:1 25:6
21:20 28:17,18 through[i] 8:21
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seconded[2] 3:11 28:20 states[z] 7:21 21:22 version[1] 17:5
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statutory[2] 5:20 6:2 8:17 9:1,9,12,12,14,18 visibility[1] 17:17
sense[1] 18:7 stayed[1] 27:14 10:3,11,14,24 11:3,7,10 vitality[1] 15:4
sent[i] 5:18 Sticks[6] 2:3 3:22,23 11:16,19 13:8,9,15,20,22 NOSH[3] 1:8 30:4,20
service[2] 15:22 25:3 26:9 29:5,6 14:3,4,13,15,19 15:17
16:5,20 18:16,16,17,24 vote[I] 5:5
servicing[z] 12:10 16:7 stimulate[3] 8:18 10:1 19:6,7,8,20 20:6 22:4 24:7 voting[z] 21:18 28:8
set[2] 26:16 30:14 18:13 24:8,8
setting[1] 4:12 store[2] 17:9,10 times[i] 13:5 -w-
seven[1] 22:15 stores[1] 17:14 tonight[z] 4:9,12
14
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26:10,16,23 Wanda
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Depo Court Reporting Service Index Page 4
Naperville, Illinois (630) 983-0030
MINUTES OF THE REGULAR MEETING OF THE DRAFT
CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,800 GAME FARM ROAD ON
TUESDAY.DECEMBER 28.2004.
Guest Mayor Bill Roberts of the City of Plano called the meeting to order at 7:00 P.M and led the
Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Absent
Sticka Absent
Ward II Burd Present
Kot Present
Ward III Ohare Present
Munns Present
Ward N Besco Present
Spears Present
Also present: City Clerk Milschewski,City Administrator Graff,City Attorney Dan Kramer,
Police Lieutenant Schwartzkopf,Director of Public Works Dhuse,Finance Director Pleckham,
and Executive Director of Parks&Recreation Brown.
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Roberts asked the staff and guests to introduce themselves. He welcomed the guests and
asked them to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Alderman Spears asked that Item#1—Resolution Approving the Tuition Reimbursements Policy
and Item#2—Resolution Approving the Volunteer Sick Leave Donation be removed from the
Consent Agenda and placed on the regular agenda under the Administration Committee Report.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M.,Monday,January 24,2005
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M.,Thursday,January 20,2005
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 7:00 P.M.,Thursday,January 6,2005
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M.,Monday,January 13,2005
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Technology Committee 7:00 P.M.,Wednesday,January 19,2005
City of Yorkville Conference Room
800 Game Farm Road
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
None.
PRESENTATIONS
Plano Route 47 Resolution
Mayor Roberts stated that he was approached by Mayor Prochaska and Alderman Spears to
support Yorkville's effort to get Illinois Department of Transportation to improve Route 47.
The Minutes of the Regular Meeting of the City Council—December 28.2004-page 2
He stated that in the past he has teamed with Mayor Prochaska to talk to IDOT about Route 34
improvements and in a show of support for Yorkville,Plano has approved the City of Plano
Resolution R2004-28—Supporting Route 47 Improvements. Mayor Roberts read the resolution
to the Council(see attached).
Certificate of Appreciation—City of Plano
Mayor Prochaska presented Mayor Roberts and the Plano City Council with a Certificate of
Appreciation in recognition for being the first to approve a resolution supporting Yorkville's
request for Route 47 improvements. He thanked the Mayor and his Council for their support.
Mayor Roberts thanked Mayor Prochaska for the past,present and future good relationship that
the City of Plano has with the United City of Yorkville. He noted that more is accomplished by
cooperating with each other.
CONSENT AGENDA
1. Police Reports for November 2004
2. Resolution 2004-48 Authorizing Deputy Clerk to Accept Election Nominating
Petitions-authorize the Mayor and City Clerk to execute
3. Yorkville Youth Baseball and Softball Association 2005 Agreement—approve
renewal of agreement and the waiving of fees associated with the use of the fields and
authorize the Mayor to execute
4. Final Acceptance of River's Edge Unit 2—accept public improvements and reduce the
Letter of Credit in an amount not to exceed$117,916.13
Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved
by Alderman Kot;seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-6 Nays-0
Burd-aye,Kot-aye,Munns-aye,Spears-aye,Ohare-aye,Besco-aye
PLANNING COMMISSION/ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
A motion was made by Alderman Ohare to approve the minutes of the Committee of the Whole
meeting from November 18,2003;seconded by Alderman Besco.
Alderman Spears asked for an estimate of how many sets of minutes were still outstanding and
Clerk Milschewski stated about five and that the current minute takers were helping to transcribe
them.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Ohare to approve the paying of the bills listed on the Detailed
Board Report dated December 17,2004 totaling the following amounts:checks in the amount of
$1,859,714.61(vendor);$153,154.35(payroll period ending 11/27/04)for a total of
$2,012,868.96;seconded by Alderman Besco
Alderman Spears questioned the following items on the bill list:
o Item 2,page 3—Caywood&Associates for$300.00(Policy for A.Graff)-Mayor
Prochaska stated that this was payment of Administrator Graff's life insurance which is
part of his contract with the United City of Yorkville
o Item 4,page 3—Channel 2 Publishing for$1,581.75(25 VHS Tapes,100 DVDs)-
Mayor Prochaska stated that this was for the Pat Summerall video. He explained that
the City is paying for the videos;some will be given away and others will be sold and
the funds reimbursed. Administrator Graff stated that 51 copies have already been paid
for by the Yorkville Economic Development Corporation.
o Item 5,page 15—Gardner,Carton&Douglas for$14,399.49(Bldg/Zone—Legal
Services)-Administrator Graff stated that this payment could either be for the firms
work on the legal opinion regarding a quarry or the Pollution Control Ordinance.
Alderman Spears asked how the firm was located and Attorney Kramer stated that this
is the firm the City has been using for environmental issues such as the radium issue.
o Item 2,page 17—International Codes for$400.00(#5—Oak Brook Bank plan preview
that needs to be paid back to ICCI)-Administrator Graff stated that the Oak Brook
Bank will be paying for this. Mayor Prochaska noted that the bank has decided not to
build in Yorkville.
The Minutes of the Regular Meeting of the City Council—December 28,2004—page 3
o Item 2,page 31—Seyfarth,Shaw,Fairweather for$538.75(IT Job Description)-
Administrator Graff stated that the fee was for the IT Job Description along with other
Human Resource questions.
o Item 1,page 32—Software Performance for$1.798.00(2 HP Workstations for Mayor
and City Attorney,etc.)-Mayor Prochaska stated that the fee is to replace the computer
in the Mayor's office and to purchase one for the new Human Resource person.
Motion approved by a roll call vote. Ayes-6 Nays-0
Besco-aye,Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye
REPORTS
MAYOR'S REPORT
Committee of the Whole Packet Distribution
Mayor Prochaska reminded the Council that due to the holiday,Committee of the Whole packets
will be prepared and distributed on Thursday,December 30,2004.
ATTORNEY'S REPORT
Attorney Kramer stated that he and Administrator Graff have gone over a list of projects
underway and have a handle on what needs to be continued. He stated that he felt that he was
leaving everything in good order.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE REPORT
No report.
EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT
No report.
COMMUNITY&LIAISON REPORT
Human Resource Commission
Alderman Spears reported that she attended the Human Resource Commission meeting where
they discussed and recommended miniature street signs imprinted with the nominees for
historical street names. Two more nominees were reviewed;the HRC recommended approval of
one and asked for more information on the other.
Also discussed was mailing an invitation and guidelines to local business in order to ask them to
participate in the visitor center. Funds for mailings and supplies were discussed and they asked
Police Chief Martin to include additional funds in his upcoming budget.
Mayor Prochaska reported that he discussed the budget with Chief Martin and they had further
ideas that Chief Martin will bring back to HRC.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
The Minutes of the Regular Meeting of the City Council—December 28,2004-paee 4
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Gospel Assembly Church—1%Mile Review
Alderman Spears reported that the attorney as well as the pastor of the church attended the
Economic Development Committee meeting to go over the plan and that the Economic
Development Committee recommends that this proceed.
Attorney for the church,Tom Grant,addressed the Council. He explained that the church has an
option to purchase twenty-six acres on Route 71. They have applied to Kendall County for A-1
Special Use for church,school parsonage,hall and parish center. They are satisfied with the
recommendation to file a pre-annexation agreement. The church is currently located on Route 34
across from King Nursery.
A motion was made by Alderman Burd to recommend approval to Kendall County for Gospel
Assembly Church's request for a 1 1/2 mile review with the conditions that the property owner file
an annexation and zoning application with the United City of Yorkville and grant the City utility
easements for the water,sanitary sewer,storm water to be determined at final plat and provide
buffering as recommended for the adjoining property for the Right to Farm;seconded by
Alderman Munns.
Motion approved by a roll call vote. Ayes-6 Nays-0
Munns-aye,Ohare-aye,Spears-aye,Besco-aye,Burd-aye,Kot-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Ordinance 2004-69 Abating Special Service Area Taxes For SSA#2003-100
and Approving the Amended Special Tax Roll
(Raintree Village)
A motion was made by Alderman Ohare to approve an Ordinance abating Special Service Area
Taxes for SSA#2003-100(Raintree Village)and approving the amended special tax roll;
seconded by Alderman Kot.
Alderman Spears asked if the residents would receive a separate tax bill and Attorney Kramer
explained that there is enough interest reserve in the original bond indebtedness so no levy will be
made this year against the homeowners who have purchased lots. In future years there will be a
levy and the tax will be included on the affected resident's real estate tax bill.
Motion approved by a roll call vote. Ayes-6 Nays-0
Ohare-aye,Spears-aye,Besco-aye,Burd-aye,Kot-aye,Munns-aye
Ordinance 2004-70 Abating Special Service Area Taxes For SSA#2003-101
and Approving the Amended Special Tax Roll
(Windett Ridge)
A motion was made by Alderman Ohare to approve an Ordinance abating Special Service Area
Taxes for SSA#2003-101(Windett Ridge)and approving the amended special tax roll;seconded
by Alderman Besco.
Motion approved by a roll call vote. Ayes-6 Nays-0
Spears-aye,Besco-aye,Burd-aye,Kot-aye,Munns-aye,Ohare-aye
Ordinance 2004-71 Revision of the 2004-2005 Fiscal Budget
A motion was made by Alderman Ohare to approve an Ordinance approving the revision of the
2004-2005 Fiscal Budget as presented;seconded by Alderman Kot.
Alderman Spears questioned the following items on the revised budget:
o The increase in Accounting Assistance($2,500.00)on page 2-Finance Director Traci
Pleckham explained that the City incurred additional services this year related to the
audit.
o The additional$10.00 for 2001 IMLRMA claim under Insurance—Liability&Property
on page 2-Director Pleckham stated that the$10.00 amount is incorrect and should be
$10,000.00.
o The increase of$37,540.00 under the Transfer to Park&Recreation item on page 3-
Mayor Prochaska stated that this was discussed at the last Committee of the Whole
meeting and is the amount needed for the addition of a Park Planner and the equipment
needed for the position. Alderman Spears asked where the funds would go if the position
The Minutes of the Reeular Meeting of the City Council—December 28,2004—paee 5
is not approved. Mayor Prochaska stated the funds could be disbursed into other areas.
Attorney Kramer stated there would be a line item transfer to do this.
o The increase in the Transfer to Municipal Building account on page 3 which includes
$56,000.00 for emergency generator and carpeting. Alderman Spears noted that the
amount on the bill list for the generator was$24,916.00 and the carpeting was$4,924.80.
Mayor Prochaska stated that the amount on the bill list was for a portion of the payment.
He noted that the original cost was$52,000.00 and there was a change order approved by
the Council because the pad for the generator had to be moved. Administrator Graff
stated that the carpet payment was also a partial payment because the Police Department
will be getting new carpeting.
o The increase of$60,000.00 under the Contractual Service item on page 7-Administrator
Graff stated that the increase is due to the revised Master Facilities Plan. Mayor
Prochaska noted that the Council discussed that a portion of the payment would come out
of the revised budget and the remainder will be paid out of next year's budget.
Mayor Prochaska noted that the revised budget was gone over line by line at the Special
Administration Budget meeting on December 15,2004.
Motion approved by a roll call vote. Ayes-6 Nays-0 Present-I
Spears-present,Besco-aye,Burd-aye,Kot-aye,Munns-aye,Ohare-aye
Creating Position of Park Planner
A motion was made by Alderman Ohare to approve a Resolution creating the position of Park
Planner and job description as presented;seconded by Alderman Kot.
Alderman Burd stated that she was strongly against creating the position of Park Planner because
she felt a City Planner was needed first. She stated that City Planner was a more encompassing
position which could also work with the parks. She felt that creating the Park Planner position
first was backwards. She stated that she spoke with people in other municipalities who told her
that a City Planner is a very important position to look at as a City grows. She asked the Council
to consider putting the funds into a City Planner first.
Alderman Spears agreed with Alderman Burd. She pointed out that the backup the Council
received regarding the position did not provide a good comparison and she went over the
communities listed in the comparison. She agreed that a City Planner was needed at this time
however she did not feel that the Park Planner position was warranted.
Alderman Ohare asked Executive Director of Parks&Recreation Laura Brown what the savings
would be if the city hired a Park Planner rather than employing Schoppe&Associates to provide
theses services. Director Brown stated that$154,000.00 was spent over a fourteen month period
using Schoppe&Associates. By hiring a Park Planner the city could save approximately
$75,850.00 this year and the savings would be higher next year. Mayor Prochaska explained that
the Park Planner will be responsible for the design and drawing of the parks which Schoppe
currently does.
Alderman Kot stated that the overriding factor in creating this position is money. He stated he
felt it was more cost effective to hire an employee in-house and use the saved dollars for parks.
He felt that both a City and Park Planner was needed however the position of Park Planner was
before the Council tonight and he stated that he supported it.
Mayor Prochaska stated that he did not disagree that a City Planner was needed in the near future
and he explained that he has had discussions with Mike Schoppe regarding what is needed in a
City Planner. He stated that the Park Planner was presented to the Council not to try to put into
place an unneeded position but rather to minimize a cost that the City is already incurring. He
explained how Land Cash Funds are applied toward park planning which provides fewer funds to
be used toward acquiring land and facilities. The intent was to save money for the City.
Alderman Burd stated that she spoke with a few Park Board members. She asked what would
happen when this person does not have a park to plan and they said this position could help out
with city planning. She reiterated that this seems backward. A City Planner could help plan
parks.She also stated that she wanted the City Council to hire the City Planner. She stated that
she has not seen comparison studies of what the City is spending by using the services of Mike
Schoppe versus the cost of an in-house City Planner. While she complimented Director Brown
for her efforts,she stated that she is pushing for her department. She stated that she does not see
anyone pushing for a City-wide planner and she felt someone should be doing this.
The Minutes of the Reeular Meeting of the City Council—December 28.2004—page 6
The Council participated in an extensive discussion regarding the need for a Park Planner versus
a City Planner. The discussion covered such topics as the use of Land Cash Funds,developers
contribution toward park planning,the space and staff needed for a planning department,the
reduction of cost to the City by hiring a Park Planner,what becomes of the position when it is no
longer needed and staff preparing information regarding the City Planner position to present to
the Council.
After a lengthy discussion,Alderman Kot called the question and the vote was taken.
Motion defeated by a roll call vote. Ayes-2 Nays-3 Present-1
Besco-present,Burd-nay,Kot-aye,Munns-nay,Ohare-aye,Spears-nay
Tuition Reimbursement Policy
A motion was made by Alderman Ohare to approve a Resolution for the Tuition Reimbursement
Policy and authorize the Mayor and City Clerk to execute. The resolution clarifies sections 8.6b
and 8.6d and adds section(8.8i);seconded by Alderman Kot.
Alderman Burd expressed her concerns with the way the policy is re-written and with the affect
of the policy to the existing Employee Manual. She stated that this policy takes away the power
of the City Council to review reimbursements and she did not want to concede any more of the
City Council's power to a department head. She also stated that the way it is written,it requires
the City Council to pay for any college tuition after an employee has been employed for one year.
She felt the policy should be re-written to indicate that employees are entitled to apply for
reimbursement. She felt it was vague because it indicates reimbursement for"career
development"but does not specify that the career should be related to their job. She stated that
the policy is poorly worded and asked that it be sent back to the Administration Committee for
review.
Alderman Spears presented a history of past tuition requests that were denied by the City Council
from:
o Administrator Graff who requested approval for reimbursement for enrollment in a
graduate program at Northern Illinois University. After discussion,the Administration
Committee denied his request based on the fact that he had not completed the classes in
communication,management and office supervisory skills which were recommended by
the City Council at the time of his annual performance evaluation.
o A full-time employee who requested reimbursement for a history class which was denied
because it was deemed not necessary for the employee's secretarial/administrative
position.
o A department head for reimbursement for a part-time employee. This request was denied
because it was not in conformance with the Employee Manual;part-time employees do
not qualify for tuition reimbursement.
o A department head for reimbursement for an employee that had only been employed by
the City for several months.
She stated that by approving this new policy,all the examples given would have been approved
by the department heads. Alderman Spears read a statement regarding tuition reimbursement to
the Council and in conclusion urged the City Council to keep the present policy in place which
requires the City Council to review and approve employee tuition reimbursement expenses.
Mayor Prochaska noted that if an employee is pursuing a degree that is job related,there may be
courses that are not necessarily related to their job but are required for the degree. He stated that
he did not feel that anything was being taken away from the Council. He noted that as long as he
has been on the Council,it has been the policy of the city to encourage employees to get an
education and further themselves in a way that benefits the City.
Alderman Munns suggested changing the wording to indicate that the education should be
relative to their work and the wording"and/or career development"be omitted. He agreed that
furthering an education relative to a job can benefit the City.
There was further discussion on the wording of the policy,the theories behind educating the staff
and conceding Council power.
Alderman Ohare stated she made notes of the concerns and suggestions expressed and suggested
that the policy return to the Administration Committee for further discussion.
Alderman Kot agreed that the policy should return to the Administration Committee however he
felt it was important that the Council remember that the policy is to encourage career
The Minutes of the Reeular Meetine of the City Council—December 28,2004—paee 7
development of the staff. He stated that the policy has helped to retain and attract some very
good employees. He also commented that as far as the Council giving up authority,he stated that
the Council voting on the budget is the final authority. If there is something that the Council does
not want to fund,they won't do it.
Alderman Burd stated she would have to vote against funding the employee's benefit of going to
school to limit the power of department heads. She stated that at budget time,things cannot be
fined tuned as they can be on an individual basis.She stated that she did not want to vote against
employee education in the budget because she wanted to give them this benefit however she
would like it to be exercised wisely.
Mayor Prochaska stated that the City Council has the ultimate authority to make policies and the
guidelines to follow however there is a difference between creating guidelines and approving
what an individual person can do. He noted that the Council does not work in the office and does
not know where employees are in their career. He requested the Council to develop a policy with
specific guidelines for the staff to follow which would eliminate every request for reimbursement
to come before the Council. He stated that the Council develops policy but does not manage the
staff per state statute.
Alderman Ohare made a motion to table the Resolution for the Tuition Reimbursement Policy
and have it return to the Administration Committee;seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes-6 Nays-0
Besco-aye,Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye
Approving Volunteer Sick Leave Donation
A motion was made by Alderman Ohare to approve a Resolution approving Volunteer Sick Leave
Donations and to authorize the Mayor and City Clerk to execute;seconded by Alderman Kot.
Alderman Spears stated that she had a discussion with a labor attorney for another village who
informed her that this policy may leave the City open for a lawsuit if one employee was not as
well liked and did not receive any donated hours as a previous employee received from
coworkers. She asked if the City's labor attorney had reviewed the policy and she asked for a
written opinion from the labor attorney indicating that this would be a good policy to incorporate
and litigation against the City could not be initiated.
Mayor Prochaska stated that this was specifically asked of the labor attorney who explained that
as long as the policy is not made very specific the City will minimize liability. The policy simply
allows the City to facilitate the transfer of voluntarily donated sick time.
Alderman Spears asked that the resolution be tabled until a written opinion from the labor
attorney stating that litigation against the City would not be initiated due to this policy was
received. Attorney Kramer stated that the City Council could ask for an opinion based on labor
decisions that the policy will be supported by law.
Alderman Spears made a motion to table the approval of the Resolution until the next City
Council meeting;seconded by Alderman Burd.
Motion approved by a roll call vote. Ayes-6 Nays-0
Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Besco-aye
ADDITIONAL BUSINESS
Attorney Dan Kramer
Alderman Kot noted that this was Attorney Dan Kramer last meeting as City Attorney and he
personally thanked him for his service to the City and wished him the best of luck. Aldermen
Ohare and Besco echoed the sentiment.
Mayor Prochaska thanked Attorney Kramer for his twenty-two years of service to the City and
for all his good advice and support throughout the years. He presented Attorney Kramer with a
clock as a token of appreciation for years of dedicated and diligent service to the United City of
Yorkville. He noted that there were refreshments in the conference room and he asked everyone
to stay after the meeting to wish Attorney Kramer well.
Attorney Kramer thanked the Mayor and Council. He stated that he appreciated that Mayor
Prochaska had the clock set ahead so that he will be on time. He also stated that he has enjoyed
his twenty-two years with the City;serving four great mayors and councils. He stated that an
alderman who left office once told him that if he could come back and be an alderman again he
would be so much better at the job. This alderman stated that he thought the Council always
The Minutes of the Regular Meeting of the City Council—December 28,2004—page 8
treated the public well in Yorkville but he did not realize how well the citizens were treated until
he was on the other side of a desk in another community. Attorney Kramer left the Council with
the thought;treat people the way you want to be treated. He said this applies to the public as well
as fellow Council members. He stated he has enjoyed his time and has learned a lot.
Attorney Kelly Kramer
Mayor Prochaska presented Attorney Kelly Kramer with a plaque in appreciation for her service
to the United City of Yorkville assisting her father with legal counsel to the City.
There was no other additional business.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Kot,seconded by
Alderman Ohare.
Motion approved by a viva voce vote.
Meeting adjourned at 8:43 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville,Illinois
MINUTES OF THE REGULAR MEETING OF THE DRAFT
CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY.ILLINOIS.
HELD IN THE CITY COUNCIL CHAMBERS.800 GAME FARM ROAD ON.
TUESDAY.JANUARY 25.2005.
Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticks Present
Ward II Burd Present
Kot Present
Ward III Ohare Present
Munns Present(arrived 7:18)
Ward IV Besco Present
Spears Present
Also present City Clerk Milschewski,City Administrator Graff,City Attorney Wyeth,Police
Chief Martin,Director of Public Works Dhuse and Finance Director Pleckham.
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests
and asked them to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
None.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M.,Monday,February 28,2005
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M.,Thursday,February 17,2005
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 7:00 P.M.,Thursday,February 3,2005
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M.,Monday,February 10,2005
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Technology Committee To be Announced
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
None.
PRESENTATIONS
O'Malley Welding&Employees for the Riverfront Shelter
Mayor Prochaska read a letter of appreciation sent to Mark O'Malley of O'Malley Welding and
Fabricating,Inc.for the construction of the Riverfront Park Shelter(see attached). He presented
Mr.O'Malley and his family and employees with a plaque from the United City of Yorkville
Park&Recreation Department in recognition of their resources,commitment and dedication to
the construction of the shelter.
Mr.O'Malley asked to recognize Ted Bonifas,Mark Toss and Jack Toss who also helped with
the shelter but were unable to attend tonight's meeting.
The Minutes of the Reeular Meeting of the City Council—January 25,2005-aaee 2
Commendation for Officer Jeff Ackland
Mayor Prochaska and Chief Martin presented Officer Ackland with a commendation for
performance above and beyond the call of duty during the investigation and testimony of a
criminal sexual assault involving a juvenile victim.His diligence in the investigation along with
his testimony in court gave the State's Attorney a solid case which led to the offender being
found guilty of the charge of predatory sexual assault on a child.
Certificate of Achievements for Officer Robbie Hart
Mayor Prochaska and Chief Martin presented Officer Hart with a certificate of achievement for
his enforcement of driving under the influence. Officer Hart made three DUI arrests in a two day
period in December 2004.
Officer Hart was also presented a certificate of achievement for receiving his DARE officer
training at the Missouri State Highway Patrol Law Enforcement Academy on November 7,2004.
Officer Hart graduated as the best student of the class.
CONSENT AGENDA
1. Monthly Treasurer's Report for April 2004
2. In Town Road Program—Phase 2 Utility and Roadway Improvements—authorize
contract with Smith Engineering Consultants,Inc.for the design of replacement
watermains on the dead ends of Fox and Washington Streets,as well as the watermain
on Heustis between Hydraulic and Fox Streets in an amount not to exceed
$215,210.00 and authorize the City Engineer to execute
3. Director of Public Works Salary Survey—to approve the new salary range,
$62,972.00 to$82,204.00
4. Resolution 2005-04 -Amending Tuition Reimbursement-authorize the Mayor and
City Clerk to execute
5. Resolution 2005-05—Approving Disposal of City property Policy-authorize the
Mayor and City Clerk to execute
Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved
by Alderman Sticka;seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes-7 Nays-0
Burd-aye,James-aye,Kot-aye,Spears-aye,Sticka-aye,Ohare-aye,Besco-aye
PLANNING COMMISSION/ZONING BOARD OF APPEAL
Alderman Sticka reported that there were four Public Hearings at the last Plan Commission
meeting. They were:
o Stewart Farms—There were comment from Block Farms regarding the access to their
farmland off Ashley Road rather than Route 126. Other comments were from a horse and
dog operation that will be surrounded by the development;they asked for buffering
which the Plan Commission agreed with.
o McVickers-The property on the northwest corner of Cannonball Trail and Route 47.
The petitioner withdrew the request for a special use for a gas station however they asked
for variances on setbacks. Several neighbors objected and the Plan Commission agreed
to the objections.
o Centex—The property consists of 624 acres east of Route 47,west of the Northgate
development and mostly south of Galena,with 40 acres north of Galena. The only public
comment was a question regarding a property owners association. The Plan Commission
comments were favorable with a few objections to the higher density areas.
o River Oaks—This hearing was for office use on Van Emmon. Comments were favorable
from both the public and the Commission.
During the regular portion of the meeting,the following was discussed and/or voted on:
o Stewart Farms—voted 9-0 in favor of the annexation with the comment to take the public
I votes 9-0 in favor of the zoningwith the comment to
comments seriously. They also
include design guidelines of the new Comprehensive Plan.
o McVickers—voted 9-0 against the PUD stating that any plan presented must conform to
the Annexation Agreement which calls for 30 foot setback buffers.
o Centex—voted 9-0 in favor of annexation and 7-2 in favor of zoning.
o River Oaks—voted 9-0 in favor of rezoning subject to a development agreement.
o Wynstone Townhomes Concept Preliminary Plan—The townhomes will be located east
of Route 47 and west of the Fox Highlands townhomes. There was some public
comment objecting to the use of Walnut Drive for access. The developer was agreeable
to making that an emergency entrance only. There were also some concerns regarding
the use of the private roads in Fox Highlands for access.
The Minutes of the Reeular Meetine of the City Council—January 25,2005—naee 3
o Caledonia Final Plat—Approved by a 9-0 vote.
o Grande Reserve Preliminary and Final Plat for Units 10 and 11—Approved by a 9-0 vote.
o Swanson Lane Estates—Located along Blackberry Creek and south of Blackberry North
subdivision. Approved by a 9-0 vote.
MINUTES FOR APPROVAL
A motion was made by Alderman James to approve the minutes of the City Council meeting from
December 14,2004 and the Committee of the Whole meeting from December 16,2003;seconded
by Alderman Sticka.
Alderman Spears noted a correction on page three of the Committee of the Whole minutes. The
word"state"is incorrectly used in the third sentence and should be changed to"county".
Alderman Ohare noted a correction also on page three,third paragraph from the bottom. The
word"sever"should be"severe". She also questioned the second sentence in the paragraph
regarding Eldamain Road on page 4 which referred to funding being"locked". Mayor Prochaska
stated that this is the proper terminology and was a statement someone made. She questioned the
notation on the top of page seven stating that there was no indication as to the type of facade
chosen as there was a pause in the tape. She asked if there was anyway to get any information on
this. Mayor Prochaska stated that the information could be obtained but he did not know if it
pertained to these minutes. Alderman James and Clerk Milschewski noted that the person
transcribing the minutes only had the tape to refer to when typing the minutes.
Mayor Prochaska asked for approval of the minutes as corrected.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman James to approve the paying of the bills listed on the Detailed
Board Report dated January 14,2005 totaling the following amounts:checks in the amount of
$1,008,621.86(vendors);$153,980.60(payroll period ending 12/25/04)for a total of
$1,162,602.46;seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-6 Nays-1
Besco-aye,Burd-aye,James-aye,Kot-aye,Ohare-aye,Spears-nay,Sticka-aye
REPORTS
MAYOR'S REPORT
OSLAD Bike Path Grant Application Request for Grande Reserve
Mayor Prochaska reported that Executive Director of Parks&Recreation Laura Brown asked the
Council for approval to apply for an OSLAD grant for about four miles of bike trails in the
Grande Reserve development. This is a matching grant and the funds will be from the Grande
Reserve development. He reported that it was the consensus of the Council at the Committee of
the Whole meeting for Ms.Brown to proceed with the application. If the grant is awarded,the
acceptance of it will come before the Council for a vote.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
Director Pleckham reported that City Treasurer William Powell has asked her to investigate rates
for CDs to see if there is a better way to put the City's funds to use. She stated that she will have
proposals by Friday,January 28,2005.
The Minutes of the Reeular Meetine of the City Council—January 25.2005-Daze 4
DIRECTOR OF PUBLIC WORKS REPORT
Director Dhuse thanked the Police Department for their help with getting cars off the street for
snow removal on January 22nd and 23`d,2005.
CHIEF OF POLICE REPORT
School Traffic Control
Chief Martin stated that a concerned citizen contacted him regarding having an officer at Route
47 and Somonauk directing traffic for the schools. He stated that this has been done in the past
however it created more problems with traffic backing up on Somonauk. This officer has now
been assigned to directing traffic on Route 126 and the Yorkville Intermediate School.
Officer Promoted
He also reported that on January 25,2005,the Fire&Police Commission approved the promotion
of Dave Delaney to the position of sergeant affective April 1,2005.
EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT
No report.
COMMUNITY&LIAISON REPORT
Alderman Ohare reported that she attended the School Board meeting on January 24,2005 where
the highlight of the meeting was the discussion of the upcoming referendum;there is a committee
working on how to introduce it to the public.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2005-08 Gospel Assembly Church Annexation Agreement
A motion was made by Alderman Sticka to approve an Annexation Agreement between the
United City of Yorkville and the Gospel Assembly Church and an Ordinance authorizing the
execution of the Annexation Agreement with the Gospel Assembly Church;seconded by
Alderman James.
Motion approved by a roll call vote. Ayes-9 Nays-0
James-aye,Kot-aye,Munns-aye,Ohare-aye,
Spears-aye Sticka-aye,Besco-aye,Burd-aye,Prochaska-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Ordinance 2005-09 Countryside Center TIF—Alternate Revenue Bonds
A motion was made by Alderman James to approve an Ordinance authorizing the issuance of
General Obligation(Alternate Revenue Source)bonds,in an aggregate principal amount not to
exceed$4,000,000.00,for the purpose of defraying the costs of a redevelopment project in and
for the United City of Yorkville,Kendall County,Illinois and authorize the Mayor and City Clerk
to execute all documents;seconded by Alderman Sticks.
Motion approved by a roll call vote. Ayes-8 Nays-0
Kot-aye,Munns-aye,Ohare-aye,Spears-aye,
Sticka-aye,Besco-aye,Burd-aye,James-aye
Resolution 2005-06 Wearing Apparel Policy
A motion was made by Alderman James to approve a Resolution approving a Wearing Apparel
Policy as presented;seconded by Alderman Sticka.
Alderman Munns questioned if the policy allowed$60.00/person for wearing apparel and if it
specified what type of apparel. Mayor Prochaska stated that it was$60.00/person and the policy
does not require a specific item of wearing apparel but it has to have the United City of Yorkville
logo on it. Alderman Munns asked if the items could be of any color and Mayor Prochaska stated
that color was not specified. Alderman Munns stated that he felt it would be better if the City
bought the same thing for all the employees;same color,same style,same logo,etc. Alderman
Burd noted that Alderman Besco made the same suggestion at the Committee of the Whole
meeting. Alderman Munns also questioned if the amount was an annual or onetime expense and
Alderman James explained it was an annual expense.
The Minutes of the Regular Meeting of the City Council—January 25,2005—nage 5
Alderman Sticka stated that he did not want to be the"fashion police"and Alderman Kot agreed.
Alderman Sticka stated that the purchase of wearing apparel was a"pat on the back"for the
employees. He stated that he felt that the purchase of the shirt is in the spirit of team building.
He explained that it was a reimbursement policy for approximately twelve employees on the
administration staff.
Alderman Munns asked if it was suggested that shirts be purchased to be given out at the
upcoming Appreciation Dinner. Alderman Sticka commented that this would be buying shirts for
all employees not just the twelve affected by the policy. Alderman Munns stated he supported
employees wearing the same shirts and team building however he felt the employees should
purchase their own shirts.
Administrator Graff asked for clarification from the City Attorney. Administrator Graff stated
that he interpreted the policy to indicate that purchases have to be approved by a department
head. Attorney Wyeth agreed. Alderman James stated that authorization has to be approved
before the purchase is made.
There was discussion regarding the original reason for the establishment of the wearing apparel
fund;it was established for the elected officials not employees.
Alderman Spears stated she received telephone calls from residents who stated they were not
pleased with the City supplying clothing to the staff. Mayor Prochaska and Alderman Sticka both
noted that they had not received any such calls.
Mayor Prochaska stated that he would have liked the policy to require that the apparel be worn to
work however this cannot be done. He explained that a statement could be added to the policy
that strongly encourages the apparel be worn to work. He distributed a revised copy of the
Wearing Apparel Policy to the City Council with this statement added. He stated that the motion
could be amended to approve the policy as revised. Alderman Spears asked Attorney Wyeth if
this was typical to get a revised policy during a debate over it. Attorney Wyeth stated that it was
appropriate.
There was further discussion on the uniformity of the apparel purchased. Mayor Prochaska noted
that the Police Department office employees have a choice of colors for their apparel. Chief
Martin explained that he worked with his employees regarding the colors chosen and made the
decision which ones would be used. Alderman Sticks stated he would support the uniformity of
the apparel if it would get the resolution passed. Alderman Kot stated that having the employees
wear the same color was not his first preference however he agreed with Alderman Sticka.
Alderman James also agreed. Alderman Munns suggested that the employees decide on the style
and color. Alderman Ohare asked if the motion should be amended and Alderman Sticka stated
that it should to indicate that the apparel must be the same for all employees covered by the
policy.
Alderman Sticks withdrew his second and Alderman James withdrew the motion.
A motion was made by Alderman James to approve a Resolution approving a Wearing Apparel
Policy with the amended comment that the staff will select one style and that they are encouraged
to wear it at work and at City functions;seconded by Alderman Sticka.
Alderman Munns asked if this will be an annual policy and Mayor Prochaska stated it would.
Alderman James stated that the policy can be changed or deleted as needed and the purchases will
be approved by the department head. Alderman Ohare noted that the policy was also subject to
the budget. Alderman Spears asked if employees who already have shirts will be allowed to
purchase new ones and Mayor Prochaska clarified that employees can get new shirts once a year.
Motion approved by a roll call vote. Ayes-5 Nays-3
Munns-aye,Ohare-aye,Spears-nay,Sticka-aye,
Besco-nay,Burd-nay,James-aye,Kot-aye
ADDITIONAL BUSINESS
Route 126 Speed Limit
Alderman Sticka noted that when driving toward Route 47 on Route 126 there is a school zone
speed limit sign and then several feet further there is a sign indicating the speed limit is 40 MPH.
He stated that he felt this was contradictory. He asked Chief Martin if the Illinois Department of
Transportation could be contacted regarding the relocation of the regular speed limit sign. Chief
Martin explained the reason for the two speed limits;one is for times when children are present.
He indicated that Director Dhuse will contact IDOT regarding this.
The Minutes of the Regular Meeting of the City Council—January 25,2005—nage 6
Kylyn's Crossing
Alderman Ohare reported that last summer she started receiving telephone calls from Kylyn's
Crossing residents regarding the items that the builder had left unfinished. She was assured that
things were being worked on however she recently received two additional calls with the same
concerns. Mayor Prochaska stated that he spoke with City Engineer Joe Wywrot who is going
over the builders punch list and is applying costs to the unfinished work. He explained that the
builder has a Letter of Credit and he is trying to verify if the City can draw on the Letter of Credit
to get things completed.
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into Executive Session for the purpose of the
appointment,employment,compensation,discipline,performance,or dismissal of specific
employees of the public body or legal counsel for the public body,including hearing testimony on
a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity;and for litigation,when an action against,affecting or on behalf of
the particular public body has been filed and is pending before a court or administrative tribunal,
or when the public body finds that an action is probable or imminent.
He asked that the City Clerk,City Administrator,Finance Director and City Attorney be included
in the session.
So moved by Alderman James;seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes-8 Nays-0
Ohare-aye,Besco-aye,Burd-aye,James-aye,
Kot-aye,Munns-aye,Spears-aye,Sticka-aye
Mayor Prochaska stated that action may be taken after the session. The Council took a ten minute
break.
The Council entered into executive session at 7:45 P.M.
The Council returned to regular session at 8:06 P.M.
Mayor Prochaska entertained a motion to approve the application received by the Finance
Director for Section 7.9—Unpaid Discretionary Leave for the medical condition stated in the
request. So moved by Alderman Sticka;seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-8 Nays-0
Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,
Burd-aye,James-aye,Kot-aye,Munns-aye
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka;seconded by
Alderman Ohare.
Motion approved by a viva voce vote.
Meeting adjourned at 8:07 P.M.
Minutes submitted by:
Y
Jacquelyn Milschewski,
City Clerk City of Yorkville,Illinois
Page 1of10
UNITED CITY OF YORKVILLE DRAFT
IDOT MEETING
Monday, October 4,2004
5:15 P.M.
City Officials in Attendance:
Mayor Art Prochaska
Alderwoman Rose Spears
Alderwoman Val Burd
City Administrator Tony Graff
City Engineer Joe Wywrot
Public Works Director Eric Dhuse
Guest Speakers in Attendance:
State Representative Patricia Reid-Lindner
State Senator Chris Lauzen
IDOT District 3-Project Engineer, Rick Powell
IDOT District 3-District Engineer, John Kos
Others Present: See Attached Sheets
Mayor Art Prochaska called the meeting to order at 5:30 p.m. He started by thanking
everyone present for attending tonight's meeting. He went on to explain that later in the
meeting there will be a time when the floor will be open to all for comments and/or
questions and for now he would like to follow the agenda and keep the meeting flowing.
The main idea is to do as much brainstorming as possible to get this issue resolved. He
did also ask all too please sign in on the guest sheet for record of who was present this
evening.
1. Introductions by Mayor Prochaska: Mayor Art Prochaska asked for introductions
from all seated in the Council seats. They were as follows: Rick Powell-IDOT, John
Kos-IDOT, Rose Spears-Alderwoman, Val Burd-Alderwoman, Mayor Art Prochaska,
Sheila Teausaw-Minute Taker, Patricia Reed-Lindner-State Representative, and Chris
Lauzen-State Senator.
2. Identify need for Rt. 47 and 34 improvements: Mayor Art Prochaska moved the
meeting forward to here stating that he would like to begin the conversation and then will
open up to get comments and suggestions from all of those who were previously
introduced.
Mayor Prochaska started by explaining that the improvements needed seem pretty
obvious in being that Route 47& 34 need to be widened. He then stated that the needs
have evolved over the years and now they are looking at widening Route 47 from Rt 71
to Countryside Parkway and hopefully even north of that. He pointed out that the area
north on Route 47 up by Galena Road and Route 30. The importance too of this area to
the north being widened also has to do with the safety of the public. He stated that the
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trucks and other big vehicles are in such a narrow roadway there that they have no where
to go to in the event of trying to prevent an accident. They will either go into a swale or
even Rob Roy Creek. He is hoping to expand this project to go up to at least the County
line and he believes Sugar Grove is looking in to getting from the County line and north
widened as well.
Mayor Prochaska moved on to discussing Route 34 as far as widening and dealing with
the speed the traffic is being allowed to travel. He pointed out that the surrounding
Communities that Route 34 flows through has four lanes of traffic and the speed limit
there is only 45mph, where Yorkville is 55mph, 2-lane road, with drives and roads
emptying onto it,in an area with no shoulders. Mayor Prochaska feels this is creating a
very dangerous situation.
Mayor Prochaska also spoke about the Bristol Ridge Road intersection with Route 34.
He knows the City has requested the developers to work with IDOT in improving that
intersection due to the need that will be coming for control and signalization there. He
was also questioning IDOT as to where this situation stands since he believes this has
been sent down to IDOT for approval. He wasn't sure if this was conflicting with
IDOT's current engineering project or why it wasn't moving along faster.
Alderwoman Spears moved the meeting on stating the issue she had was just getting
Route 47 widened. She feels it is a Public Safety Issue due to the Construction that had
recently been done by the bridge caused such a stand still in town. She also wondered
how the construction traffic will be controlled when Route 47 is going to be widened.
She pointed out that there is a need for another north/south river crossing and feels the
proposed Countryside Road would be appropriate. She moved on to say that she knows
that Yorkville is a rather small town, and they are not expecting all the State funds, but a
good portion would be appreciated. As far as the last construction done on Route 47,
school busses were running 1-1&1/2hr late. This brings up the point that getting
emergency vehicles through during the proposed construction will be quite a hard thing
to do. No one should have to wait for them to get through.
Mayor Prochaska stepped in at this point thanking Alderwoman Spears for her ideas and
thoughts. He stated this brought up another issue with Route 47 regarding the tall wall on
the west side of Route 47 just south of the river. Residents from that area are very
concerned with its condition. There are parts of the sidewalk is caving in from the dirt
behind that wall moving which caused the sidewalk to sink. The Mayor stressed the
point that this troubled him deeply and he doubts the stability of the wall anymore. He
requested at this point that IDOT please stop and look into this right away, due to the
importance of this safety issue here.
Mayor Prochaska at this time asked Representative Pat Lindner if she had any comments
she would like to make at this time. Pat Lindner began stating the widening of Route 47
has been an issue that's been with her for a long time. She stated that in the district that
she represented before to the north she knew it took a long time to travel on Route 47,
especially when driving behind a large truck. She went on to state that she had no idea
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until she started representing in Kendall County what traffic was like on Route 47. She
said that in all her travels around and down to Springfield, it takes her the longest to get
through the town of Yorkville than anywhere else due to Route 47. She is making this
one of her big projects to focus on in Springfield. The big part is to get the funding. She
knows everyone agrees that it is a need and IDOT has done some preparing to get ready
to widen the area already. She stressed that this meeting is to try and find out how
everyone can work together and what can everyone due to get this project accomplished
for the citizens that deal with it everyday. Every time she sees Tim Martin,the Director
of Transportation, she states first to him that the widening of Route 47 must get done and
in the plans. She was glad to be a part of this local meeting and has found through the
years that these meetings do help get things done by all working together.
The floor was opened for Senator Chris Lauzen to speak next. He started by stating if we
were setting up the agenda for a meeting like this his approach would be to line up the
priorities as follows:
1. What should we do as a Community here to convince the people in
Springfield? He added that he felt that John Kos with District 3 IDOT is very
committed to the progress in the need for the work. Mr. Lauzen added that it
has always been a pleasure to have worked with Mr. Kos on previous various
projects in the past. Mr. Lauzen asked the question of how to persuade folks
that live 100's of miles away from here that this area has a definite need for
this widening.
2. How do we get across the message about our fair share? Mr. Lauzen went
on to state that we have a unique set of political assets from this area. The
first being that this is a united community, meaning everyone is on board with
this idea and need. The second is the Minority Leader in the House of
Representatives, Tom Cross and part of the Leadership team with Pat Lindner,
as well as having Dennis Hastert in putting together the Federal Road Plan.
Mr. Lauzen went on to state that there was an issue before that he and Mr.
Hastert had to work through together when Kane County did not get its fair
share, he believes those dollars got moved along with the above support and
work. Mr.Lauzen explained how the dollars are being allocated and it is not
felt that is the fair way to allocate. All together Mr. Lauzen feels here we
have a lot of the right people to help get this done.
3. Why do we not have in next year's plan or in a seven-plan that the job of
getting this done? Mr. Lauzen stated that we should have these
improvements in a plan as well as the funding for it, and hopefully we can
plan out the funding just the same.
Mayor Prochaska is looking to walk away tonight with an idea of how we can all work
together and get things done to help the situation. He added that as we move the meeting
from item#2 to item#3, he brought up that originally the plan from IDOT year's ago was
to have a freeway going through the area which caused a lot of dissension in the people
of Yorkville. He feels over the years in working with IDOT they are all trying to
preserve the integrity of the downtown,park, and the main parts of town. Mayor
Prochaska stated at this point that 4 lanes is as wide as it gets without tearing into
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buildings even more so. He stated that he believed that as it stands the drawings show
now that 7 homes and 1 building would have to go at this point. The building could stay
but with the road being 3 feet from the building the owner felt that removing and working
with developing in way to blend with the existing buildings downtown.
Mayor Prochaska went on to state that the traffic has increased dramatically over the
years while workingwith IDOT in the planningstages. He pointed out that now the
�
intersection of Route 34&Route 47 has gotten up to 74,500 daily, which is incredible for
a town this size. He went on to reiterate what Alderwoman Spears had talked about
earlier in looking at having an alternate route ready before construction begins. He spoke
again about the recent construction done on Route 47 by River Road and pointed out with
doing some of the work at night the traffic was backed up 2 miles. This is a big sign to
all those involved that there better be a plan for the traffic when the work begins.
3. Current engineering and financial progress: Mayor Prochaska opened this item by
stating explaining where the City was on their end of the engineering and financial
progress of this problem. He explained that they have identified the Countryside
Parkway area as a potential river crossing to the east that would ultimately connect Route
34, 47, 71 and Orchard Road if the whole plan is put through. They have requested some
funds to do preliminary engineering on this which will be down the road. With being that
this is a City project this will take a while, so Route 47 is still a high priority need to be
filled. The City, by working with Developers in the area, has created a network of intra
City collectors to keep the traffic flow from having to go on the main highways to get
around town. These were meant mainly for the residents to use. East and west are in
abundance, but obviously north and south are limited with the river flowing through the
center of the town and a bridge is involved. Mayor Prochaska's main question to IDOT
is where they are with Phase I engineering with Route 47 and 34.
At this point Mr. John Kos, IDOT-District 3, District Engineer,took the floor. He began
by thanking the Mayor for inviting them to come out and join this meeting and being
allowed to help be part of the Community in working this out. He stated that IDOT has
been on board with the engineering since the late 1990's and there was a Public Hearing
held in 2000 where they laid out the framework of what the intended improvement was
going to be. Since then there has been no funding to begin the construction,but the
engineering in terms of the planning concept is ongoing. He added that they have
brought that back on to the table to conclude the Phase I engineering to keep up with their
commitment they made to the town in doing so. In finishing that portion,IDOT can then
establish exactly what the right of way deeds will be for the project. On top of that,
IDOT has what they call a Phase II consultant on board who is developing the contract
plans with special provisions which are necessary for the contract documents. Rick
Powell, IDOT-District 3 Engineer, stepped into the conversation to say that usually Phase
II doesn't start until Phase I is completed. IDOT was able to risk manage the Phase II so
they were done concurrently. Mr. Kos pointed out that not too much has been done with
the contract plans.
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Mayor Prochaska asked if Phase II will include bid documents. Mr. Kos answered that it
did, as well as it will be looking at the construction delays that will occur. He pointed out
that this widening will definitely cause delays, there's no way around it. But IDOT will
look into doing the best job they can in setting up a plan to keep 2 lanes as free as
possible during construction.
Representative Pat Lindner asked what Phase I &II were funded under what? Mr. Kos
replied that they had been funded previously and that they have the dollars set up to do
the engineering in terms of the planning documents, which IDOT has yet to complete,
and complete the contract documents, so they can have what's available. Mr. Kos stated
what is not funded is the Land Acquisition deeds, which is estimated at approximately$5
million, and anything in terms of construction yet. Mayor Prochaska asked for
clarification in what the current area the engineering and focus is on now. Mr. Powell
stated it would go up to Kennedy Road, not changing the intersection as is now, and
down to Route 71.
Mayor Prochaska brought up the fact that we need to start looking at the areas north of
there as well. He pointed out this will be quite pricey, especially with the creek crossing
at Blackberry and the Underpass at the railroad tracks, and then the most expensive
portion will probably be at Route 30 where the creek runs under Route 47. Mayor
Prochaska then asked the question of where IDOT is with the engineering of Route 34
east of Route 47. He stated that he knew there had been engineering that has begun there
as well.
Mr. Powell replied that they have some form of engineering going on now from east of
Route 47 up to the Kane County line. He did add that this is another one of IDOT's
unfunded stretches of road. Mr. Kos stepped in to state that they are planning on picking
up the intersection of Route 34&47 for approximately 1000ft east and west to get that
where it should be.
Mayor Prochaska asked again for IDOT to get Route 34 under way with the engineering
steps at least due to the fact that Plano to the west and Oswego to the east on Route 34
have either begun widening or are completed and Yorkville in the middle hasn't begun
the process. With the traffic building just to the west of Route 47 and 34 at the
intersection of Game Farm Road, IDOT still has not begun engineering that portion to be
widened. He stressed that they are seeing the traffic growing in the area faster than the
City is growing which is a big concern. He then asked if IDOT can get the engineering in
these other areas going as well.
Mr. Kos stated they will look into it. He isn't sure where IDOT is on engineering as far
as west of Route 47, but east is in an engineering process. He then stated that IDOT is
aware of all the needs in this area. Mayor Prochaska then asked where the financial
process stands for this now. Mr. Kos stated that there are no funds available at this point.
He stated that unless something changes dramatically in the funding process, it is going
to take a while for funds to become available for all the work needed in the area.
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Representative Pat Lindner stepped in at this time to go back to Route 47. She stated that
it is $5 million for land acquisition, so would that be a sum that we should try and get
first and how long does the land acquisitions take? She knows that the entire project will
be$18-$20 million for construction, plus the land acquisition process. Senator Chris
Lauzen added that the definition of this project is from Kennedy Road at the north end
and then to just south of Route 71. That will make it 5 lanes, except 4 lanes though town.
The grand total will be approximately$23-$25 million with land acquisition and
construction. Mr. Kos stated that was correct. Mr. Lauzen then asked what pieces did
they as a group,need to put in place first.
4.What remains to be done: Mr. Kos started by giving the schedule as IDOT has it set
now. They are trying to wrap up their Phase I documents. They had a serious of
discussions with businesses owner's at the corner of Route 47 &34, as well as meetings
with the village. They will continue to coordinate the project in this respect to reach what
they call `design approval'. They anticipate this to probably happen in some time in the
winter of 2004-05. At that time they will have the Phase II proceed with his plan
preparation for contract documents. Which he has already started some already and been
on board doing survey work. But they don't want that consultant to truly begin until the
planning portion is completed. That takes any where from 18-24 months to complete.
They typically buy the land at about the same time frame if possible. Pat Lindner stepped
in to verify that the land acquisition will take place at this time. Mr. Kos agreed it would,
except they do not have the $5 million ready to fund that portion and will delay the start
of construction until the funds come to acquire the land.
Mayor Prochaska at this point asked who do we all need to convince to try and get this
money allocated. Mr. Kos stated that this community has done a great job already
keeping this project on the front as far as the IDOT District office is concerned. Having a
meeting like this and inviting the public is important as well. He then went on to say that
IDOT right now is in a very economical time as far as funding projects. He explained
that the entire District 3 Budget for construction in this fiscal year is $40-$45 million
which covers 11 Counties. That budget goes to maintenance and congestion relief
throughout the entire area. The bulk of the money goes to making the sure the roads are
serviceable and making sure the bridges are safe to cross. After those needs are taken
care of then the rest of the money can go to roadway expansion. He at this time sees no
movement to gain$20 million for this project. Clarita Lao, Program Development
Engineer in District 3, stepped up to explain that they are an 11 County district and they
have about 16, 851 miles of highway and streets to maintain, as well as 3,750 highway
structures to look over. This gives an idea of there amount of responsibility the district
has in terms of length in miles and numbers of structures. They also have 1,165 railroad
crossings, with another 596 crossings they handle. She stated she wanted to step in to
give all here at the meeting an idea of what their money has to be budgeted to handle.
Senator Chris Lauzen stated that Mr. Kos gave all here very valuable information as far
as what%can go to new construction under the current plan. He went on to state that
part of the pressures that they are talking about today is toward the Capitol Budget which
they are going to be talking about when they get back to Springfield in November. He
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also stated that there is $1.3 Billion of 2005 Budget where it is committed. He knows the
folks in this room are familiar with$15 million going to a Study for the Outer Beltway,
and all we need is 1/3 rd of that money to get the land acquisition part done to complete
this necessary project. He went into the facts of how the money is diverted at a constant
from the budget to specific projects, and this is a problem that needs to be addressed. He
stated we all pump the gas into the cars and are paying a gas tax which we all figure is
going to the roadways. Unfortunately, $400 million is going to other stated funding,
because decisions in the current administration in the government. He stressed that these
things just should not happen so that the money could go where originally attended. He
went on to figure how much of the seven year plan the $5 million is to do the first stage,
land acquisition. He stated that out of the $5.9 billion is in the seven year plan,the $5
million necessary is only 8/100ths of a penny is what this project needs. If we look at
funding the entire project,we only need 4/10ths of a penny to fund the entire $25 million.
He also stated that with all the important people that are involved in this and the people
from IDOT here tonight should be helpful in pushing this through for funding. He
summed up his statement by saying that now that we've figured we only need
approximately 'A of a penny to fund the project,how do we go about getting it.
Mayor Prochaska stated he believed it was the General Assembly that passes the amount
of funding the District receives for their projects, but questioned if they too decided on
what projects got funding first. Mr. Kos replied they make recommendations on what
projects they feel are necessary and important to be taken care of first, but the last thing
on the list is expansion of existing roadways(the big ticket items). Since these big
expansions, that are needed, take up most of what the District is budgeted;they usually
don't make the list to be done. Mr. Lauzen asked what percent of the budget goes to new
construction. Mr. Kos responded that he is not sure if there is any guideline on that,but it
does depend on how many dollars are available. Then Mr. Lauzen asked out of the
current seven-year plan how much goes to maintenance vs. new construction. Mr. Powell
stepped into the conversation to say that right now some of the big projects like the Dan
Ryan in Chicago and down state on I-74 are taking most of the funds for new
construction.
Pat Lindner questioned Mr. Kos as to how is his track record as far as getting the projects
he recommends to be done, getting done right away. Mr. Kos started by saying that he
has only been with District 3 for approximately 4 months now, so he does not yet have a
record with them, but as far as in terms of his experience, he feels that the staff is listened
to well when it comes to their recommendations. He also feels there is a bit of
conservatism in all this due to the Federal Transportation Bill and the unknown that is out
there. He believes this has been suspended for another 6-8 months. Also being that
Illinois was made a Donor State,they only receive 92 or 93 on the dollar for budgeting.
Mr. Lauzen stated that he heard that the Federal Bill might not be passed before the
November Election. He does not like the fact that the current Federal Administration that
is controlled by one party would wait for even the outside risk that the either the Senate
could go on Partisan lines to the opposite side or that the White House could go to the
opposite side. That should have been done way before these changes could have come
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around. Now if the Political balance has a possibility of changing, things may not go
through. He then asked what the people at IDOT are seeing from this. Mr. Powell
responded by saying that he has never seen so many re-authorizations of an existing bill
before.
5. What parties need to do to complete project: Mayor Prochaska jumped into the
conversation stating that we need to build an argument for this project to get underway
that all people involved taking to the people who make the decisions. He feels that the
main argument should be the public safety issue that is building will the level of flow that
is going through this City. He brought up the fact that Route 47 is one of the few roads
that goes from Wisconsin border down to the middle of the State,causing massive traffic
congestion. He went on to state that there was an opportunity to have a limited access
route 15 years ago and at this point we still don't have one in the area. Even the route
that is being looked at now, does take into consideration that Route 47 is already
widened. The City has major issues with making sure there is public safety to the areas
throughout the County even. He brought up the fact that the wall on Route 47 was built
back in the 1940's or around that time. Mayor Prochaska stated that he talks to the
people of Yorkville, and no one here wants to prescribe to the fact that it's going to wait
until there are so many deaths or injuries before something will get done. No one wants
that to happen. This should definitely be used for one of the arguing factors for when we
take this back to fight for the funding. Mr. Lauzen asked if the public safety and
congestion concern having any effect on what pace the developing is happening in the
area. Mayor Prochaska responded by saying that the City is trying to maintain a balance,
but is hard with all the growth in the area right around Yorkville as well. The City's Fire
Department just did a study looking at the growth also. Yorkville as a Community is
developing at about just over 2 units per acre, which is a relatively low density. They are
looking at ways to work with other groups to try and take land out of development. An
example being the Boy Scout Camp,they were able to preserve that land and take out of
development. They are also looking at intra-city roads put in. One example being the
Marketplace Shopping Center,the developer had access to both Route 34&47 and the
City went in and negotiated to build a road behind the stores to limit highway use. The
second example being working with Menards and building what is now the only 4 lane
highway in town and is a City street which a developer built to lesson highway traffic.
The road is now being looked at to continue on in the future as a City project too.
Mr. Lauzen came back to say that with Mr. Kos' 25 years experience, he is the most
knowledge of anyone here. With that in mind,how would he line up the to-do list
knowing how the system works? Mr. Kos started his response by stating that Mayor
Prochaska has done a lot of good things, by bringing a consensus of support for an
improvement like this, which is a number one priority in all the projects that IDOT does
is to make sure that there is for a most part a consensus that an improvement is necessary.
That doesn't mean has to be happy or satisfied with the results, but for the most part the
community is behind it. He went on to say that the engineering has begun, which is
another key component to complete a project and in getting the funding for the rest of the
project. Pat Lindner came in to state that the contract document phase has not been
started yet. Mr. Kos replied stating it has begun, but the mass of the work will continue
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when the planning documents are done. Mr. Kos went on to state that the next step will
be land acquisition, which is the smaller piece of the total $25 million price. With all this
done,you would have even more of a valid argument to getting the construction funded.
Alderwoman Spears stated she had a question,that it appears that the project planning is
a no win situation and she would like to know how they can have IDOT readjust there
priorities. She stated that it was told that most of the dollars are allocated to the
maintenance of the roads and they want to keep them safe, but she believes that if they
have more lanes and expanded, each lane would be traveled on less and they would be in
better condition. She also asked who she gets the petition that is encouraging that this
does get funded. She also asked if the petition even helps, or makes an impact on
anyone. Mr. Kos responded that the petition does in fact help due to the point that it is
more reassuring from a highway engineer's perspective in working with a town who
wants it done. Mr. Kos stated that it has been a pleasure working with the community
and agrees there is a need for transportation improvement here.
Mayor Prochaska once again pushed the point that the public safety issue is bigger than
the expansion for traffic ease. He says when looking at 74, 500 through an intersection
with just under 10,000 in trucks alone a day,he has to believe even as they widen that
road it will fill up quickly. His main issue now is with all the traffic flowing through and
how it works there is even a greater need for the public safety issue building. Now there
is the idea of a new quarry coming into the area, with an increase of 120-150 trucks and
with those added to the numbers, the traffic issue is just going to get worst. He stated he
knows the County is working on putting a bridge approximately 2&1/2 miles away from
Route 47,but that will still cause delay in traffic. He stressed we really need to get this
done before all these other changes come into place.
Representative Pat Lindner asked to bring the conversation back to funding sources. She
stated that we have the Capital budget in the Stated with maybe a possibility of some of
the Federal Transportation money. She went on to say that she wrote, and is sure the
other local representatives wrote to Mr. Hastert requesting money for Route 47 widening.
She did bring up that the Governor has new program, which is on hold until the veto
session, Opportunity Returns. It is her understanding that there may be road projects
funded from that program. She asked if the IDOT representatives were aware of this and
where the money would go to from it. Mr. Kos responded they don't and explained the
program is the Governor's initiative from the Department of Community and Economic
Opportunity. A series of economic opportunities,whether they are road projects or other
things to help stimulate long term jobs, not just construction. They did suggest Route 47
as a potential project, and Mayor Prochaska wrote to them about it. She then asked if
there had been any indication to them that it would go through. Mr. Kos responded that
they had no indication, but since they all wrote and suggested Route 47 they were all on
the same page as far as where they stand with that funding option.
Senator Chris Lauzen asked how big the impact of the Federal Bill to Illinois is. He also
asked with the Opportunity Returns, how big is the plan they are talking about? Mr. Kos
stated that Mr. Lauzen probably knew more about it than he did, so he can't answer the
9
Page 10 of 10
specifics on it. Mr. Kos stated at one point he knew they were talking about a$1.5
billion state-wide. Mr. Kos then said in terms of the Federal dollars they use that as part
of the budgeting process. Mr. Kos gave an example that if Illinois were to gain a penny it
would make a significant increase as far as them being able to fund more projects. Mr.
Lauzen replied that he was speaking about what dollars come out of the Federal Gas Tax
money that goes to Washington and are getting only 92 cents back. Mr. Lauzen stated
they want to improve on that based on some of the power houses that they have. He went
on to say that one the things the Governor was putting together is Illinois First where a
certain portion of this money will be set aside for specific projects that are important in
different areas. He further explained that some times the money never gets set aside for
these projects and wanted the public here to know how hard it is to get these types of
projects funded sometimes. He also compared where in percentages of where the money
out of the State budget went to.
Mayor Prochaska asked again if there is something that all of us as a City can do further
to get this done? Mr. Lauzen stated that the he feels that the City's case has already been
made that the need is there, now they need some of these powerful players from the area
to speak up for the funding.
6. Comments and questions: At this time Mayor Prochaska moved to open the floor for
the public attending to speak to the guests asked to be here tonight.
10
Page 1 of 10 ID Ai'T1
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
Council Chambers
Tuesday,November 16, 2004 - 7:00 p.m.
In Attendance:
Cj
Art Prochaska—Mayor Harold Martin—Chief of Police
Valerie Burd- Alderwoman Tony Graff— City Administrator
Paul James-Alderman Traci Pleckham—Finance Director
Marty Munns(7:50pm) Eric Dhuse—Director of Public Works
Richard Sticka—Alderman Kelly Kramer—Representative of City Attorney
Rose Spears-Alderwoman Anna Kurtzman- ICCI
Larry Kot—Alderman Laura Brown—Executive Director,
Joe Besco—Alderman Parks &Recreation
Guests
Rob Melekus—WSPY Lon Korondan- Yorkville
Gary Golinski - Yorkville Bill Bloch- Danville
Larry Kingston—Union Bank Nancy Wilson—Yorkville
Stan Free—Yorkville Jackie Allison—Yorkville
Al Dubajic—Bristol Gary Michelson—Yorkville
Roger Blomgren—Yorkville Ralph LeGrand—Yorkville
Jim Menard—Oswego Don Duffy—Yorkville
Ben Moe—Yorkville Thomas Egler—Yorkville
Don Hamman—Plano Todd Greer—Elmhurst
Jackie King—Bristol Melissa Maye—Yorkville
Michael Crouch—Yorkville Bill Kingery—Yorkville
Denise Clementz—Oswego Cheryl Evans—Yorkville
Bruce Sperling—Yorkville Sue Sperling—Yorkville
Charles Nelson—Yorkville Martha Price—Yorkville
Janet Hissong—Yorkville Randy Vulik(sp?)—Yorkville
Greg Clementz—Oswego Jack& Sharon Keck—Yorkville
Craig Coffey—Yorkville Michael Burks—Yorkville
Clayton Marker—Yorkville Vince Paparozzi—Oswego •
Chad Pannucci—Oak Brook Andrew Fitz—Oak Brook
Paul Malohn—Yorkville Peter Huinker—Yorkville
Phil Stuepfert—Yorkville Drew Daniels—Hillside
Joe Roberts-Plano
(See guest list for addresses). Some others present did not sign in.
Mayor Arthur Prochaska called the meeting to order at 7:05pm.
There were no Public Hearings
Page 2of10
PRESENTATIONS:
1. PC 2004-21 Anderson Farm Concept Plan &
2. PC 2004-22 Challey Farm Concept Plan
Items continued to next C.O.W.
3. Parks Master Plan Draft— Update by Mike Schoppe
This is an update of the Parks Master Plan. Laura Brown said there was an overlay
of bike paths, incorporated proposed parks and new park developments. The Park
Board has reviewed and recommended to accept.
Moves forward to City Council next week for consideration.
DETAIL BOARD REPORT (Bill List):
Alderwoman Spears had questions regarding the following bills: answers in italics
1. Page 9, item 2, Panera Bread certificate $40
Item was get well present for City employee
2. Page 9, item 13, Subway lunch$52.94
Lunch for City comprehensive land planning meeting on October 28
3. Page 15, Water Operations, $255
Pipefitting for City truck
4. Page 18, Juvenile Program training, $75
PTI test for juvenile officer certification
5. Page 29, Police tires rotated, $327.16
Tires purchased& rotated for M-12 Expedition
6. Page 31, YEDC annual meeting, $90
Mayor, Finance Director& City Administrator attended annual meeting,
City is member of YEDC
The bill list moves to City Council for passage.
ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA:
1.Assist First Time Homebuyer Down Payment Assistance Program
No discussion
2. Nextel Contract and
3. SBC Long Distance Contract
Alderwoman Spears requested copies of all plans offered and evaluated and also a
list of the City employees who need phones. She also questioned the long distance
charges. These are charges for the land line phones. Administrator Graff noted the
following: there is a$10,000 discount for the Nextel plan and long distance service
is also covered in this plan. The Mayor stated that the staff is continually trying to
Page 3 of 10
reduce phone costs. Ms. Spears asked to vote on the three consent agenda items
individually.
The items will be moved to the Administration committee.
MAYOR: (Items discussed out of order)
4. Deuchler Construction Services Contract for Rob Roy Creek Interceptor
Kelly Kramer stated her office had been in contact with the Sanitary District and
that the Rob Roy Interceptor contract should be awarded to Glenbrook Excavating
and the alternate material of fiberglass was also recommended. However, a letter
had been received from Walter E. Deuchler Associates who suggested the use of
PVC. The Sanitary District also concurs with the use of PVC. A recommendation
from the Council was requested in order to award the Glenbrook Excavating bid at
the next City Council meeting.
Ms. Kramer also spoke with the City Engineer who was supportive of either
material. Philippe Moreau of Walter E. Deuchler Associates stated that the Hobas
pipe will meet the specs,however, it will require vigilance in the installation
process. Mr. Moreau said an on-site person would be present to assure proper
installation.
This moves forward to City Council for consideration.
2. Risk Management Annual Insurance Coverage
Bill Bloch from Illinois Municipal League Risk Management Association(Chubb
Insurance) was present to provide details of his company's plan. He noted that the
City had been with his association since 1999 and that 741 municipalities in Illinois
participate in his program.
He briefly compared his plan to that of County's who gave a presentation the
previous week. Mr. Bloch's organization has no deductibles on any liability
coverages and over the past 4-1/2 years, the City has had what would be $8,000 in
deductible claims. His company has a 2% early pay discount and there is a current
deadline of November 19t. Ms. Pleckham had requested an extension to allow
some time to discuss the offer.
Mr. Joe Roberts of Caywood and Associates was also present to answer any
questions pertaining to a presentation made on a previous date.
Alderman Sticka said one issue he was aware of, was the difficulty in reaching
Chubb personnel. Chief Martin also said he had had difficulty in contacting
particular persons to assist him.
Page 4 of 10
Mayor Prochaska ascertained that any sewer backup would be covered by Caywood.
The City is currently pursuing compensation from Chubb regarding a sewer backup
on Naden Court in 2003. Alderwoman Burd questioned why the claim had not
been pursued legally. Based on a cost analysis, no court action was filed at the time
and the City ultimately settled with this resident. This claim will be further
investigated by Chubb Insurance at the request of the Mayor.
Alderman Sticka pointed out the substantial difference between the liability amounts
of the 2 different insurance companies. Caywood said that liability amounts can be
added.
Customer service is also an important issue stated Alderman Kot and Ms. Pleckham
added that it is important to be able to have 1 person to call which they felt is not the
case with Chubb. Chief Martin also related an incident with a squad car involved in
an accident. After numerous phone calls, the Chief turned the matter over to a staff
member to settle. City Administrator Graff made a recommendation to utilize
Caywood and Associates. He felt that IML is adequate,but he would like to look at
other insurance companies.
Mayor Prochaska said that his concern was that the differences in the basic
coverages do not compare. He would like to see further numbers regarding the
insurance. No conclusion was reached and Mr. Bloch agreed to an extension to
November 23rd for a decision and the City would still receive a 2% discount. The
Mayor also asked to see numbers for replacement costs. Due to many unanswered
questions, the decision may even be made at a later date of December 14th.
At 8:10pm, this presentation concluded.
MAYOR:
1. Request to Consider a 12-Month Residential Housing Moratorium
Ms. Kramer opened the discussion by saying that other towns, including Plainfield
and Naperville, are currently exploring options of controlling growth. One such
method is the "rollback moratorium"which looks at the impact of many different
factors and is structured to roll back density. This is a very stringent process.
Another type of moratorium is to revise the comprehensive plan that would provide
for certain zoning changes. Ms. Kramer briefly discussed further restrictions and
factors regarding the burden on schools,roadways, infrastructure etc.
Page 5 of 10
Alderwoman Burd then asked that Alderwoman Spears be allowed to explain why
she had requested the moratorium issue to be placed on the agenda. Ms. Spears
stated that she was asking for Council consideration for a 12-month moratorium for
many reasons. (Please refer to Ms. Spears written statement that she read at this meeting.
This statement is included as part of the official minutes).
At the conclusion of her statement, Ms Spears added that she had attended the 4th
annual growth conference recently. She said that Kendall County is the 4th fastest
growing county in the U.S. according to the 2003 census. She also provided, from
this conference, additional facts and figures regarding growth.
a1 minute tape malfunction when changing tapes)
Aldermen Larry Kot and Paul James replied they felt the moratorium was not viable
and would actually have a negative effect on commercial growth. Alderman Sticka
added that commercial growth could go to Montgomery and then Yorkville would
not realize any revenue. Additionally, many improvement projects, such as the
radium project, depend on funding from new developments.
Ms. Spears cited a recent example of a request for a 6-story structure. She felt the-
City is not equipped with fire equipment for a building of this height and said the
City needs the equipment prior to such structures being built. She called for
finalization of the ordinance pertaining to these circumstances.
Mayor Prochaska said he had a discussion with developers about front-funding the
fire-fighting equipment needed for taller buildings. He gave an example of a
developer who has front-funded money that has paid for a police vehicle and
additional police officers,paid for additional engineering staff and purchased public
works equipment. To date,not one house has been built by that developer. The
Rob Roy Creek project is also paid for by developer dollars.
Alderman Sticka added that growth can't be stopped, it will just be approved by a
nearby town and then sales tax money, which is the greatest source of City revenue,
will be lost.
Alderwoman Burd then added that the City is doing a good job in many areas, but
she believes that some Council members are being discouraged from discussing
issues such as the moratorium. She approved of Alderwoman Spears bringing the
moratorium issue up because constituents have been concerned about controlling
growth. She feels it is time to pause and review if the City is doing the right thing.
She believes growth will be stopped when traffic can't get through at Rte. 34 and
Rte. 47. She would like public comment regarding this issue.
Page b of 10
According to Mayor Prochaska the moratorium issue should have been discussed
first at the committee level, however, he stated that he would open the floor to brief
comments from citizens. Prior to comments, Ms. Kramer clarified that Ms. Spears
does not intend for the moratorium to apply to those who have already filed
applications for developments.
Stan Free, Chairman of the Yorkville Economic Development Corporation and Dr.
Robert Brenart, School Board President,both spoke in favor of continued balanced
growth, land acquisition and additional developments to support big box retailers.
A letter from Alderwoman Wanda Ohare, who was out of town,was read by the
Mayor. She stated her support for continued growth and does not favor a
moratorium. (This letter will become part of the official minutes.)
Alderwoman Spears asked if the matter could be placed on an election ballot for a
non-binding assessment of the feelings of the citizens. It was felt by Alderman
Besco that even though houses continue to be built,the commercial growth has not
been as aggressive. The property near Jewel and Menards is now valued at
$500,000 per acre, according to the Mayor, and potential developers are now
looking more carefully at numbers of rooftops due to the cost of land. He felt that
businesses will still come to the area, but they will build where they feel welcome.
The Council was divided as to whether discussion should be continued on the
moratorium issue after being asked by Mayor Prochaska. It was suggested by
Alderman Kot to vote on the moratorium issue,however, Ms. Kramer noted that a
vote could not be taken on this issue. An ordinance is needed for a moratorium. In
order to clarify the opinion of the Council, Mayor Prochaska asked each Council
member if they were in favor of a moratorium. He then stated the matter could be
brought to committee if so desired.
This discussion concluded at 9:30pm.
5. Fox Hill Tax Levy
Ms. Kramer stated that she is not aware of any towns having a backup SSA. The
amount to be levied will be verified with Laura Brown and Eric Dhuse. This
information does not need to be published, however, a line item in the budget may
need to be revised according to Ms. Pleckham.
This matter will need to be discussed at Administration in December,then at C.O.W
and finally, at City Council.
Page 7of10
(skipped forward to "Park Board")
PARK BOARD
A proposal for a new Parks Maintenance Facility was received from Sente Rubel
Bosman Lee Architects in an amount not to exceed $7,750.00. Parks Director Laura
Brown recommended approval of an agreement with this firm and she also
recommended an ad hoc committee be formed to work with the architect. This
project will be funded by land cash. Alderwoman Burd suggested two City Council
members be included on this committee.
This item moves to City Council for the consent agenda.
4. Deuchler Construction Services Contract for Roby Roy Creek Interceptor
City Administrator Tony Graff explained that when Deuchler was hired to do the
engineering design,they were not hired to manage the construction. It was
recommended to hire Deuchler for the construction as well.
This moves to the City Council consent agenda.
(#5 previously discussed)
6. Upper Illinois River Valley Development Authority—Countryside Housing
LLC Revenue Bonds
Notification from Upper River Valley was received to advise that revenue bonds
will be issued to begin improvements to senior housing in Countryside.
No action is necessary and it moves forward to the consent agenda. Administrator
Graff will send a letter to this agency stating the City has no objections to the bond
issuance.
7. Community Relations Manager Job Posting
Mayor Prochaska recommending posting this job now for a start date in 2005.
Alderwoman Spears said she would like more discussion on this item,however,the
Mayor noted that this position was already approved in the budget. He will obtain a
copy of the job description for her.
ECONOMIC DEVELOPMENT COMMITTEE
1. Revised PUD Ordinance
A filing deadline change requested by Alderman Sticka was incorporated into this
ordinance. This will move on to the City Council regular agenda.
Page 8 of 10
2. Appearance Code
Alderman Sticka reported that some builders are still objecting to parts of this code.
There was a brief discussion regarding the brick requirement on the fronts of
residential structures.
This agenda item moves forward for consideration and vote.
3. F. E. Wheaton—Sales Tax Initiative Agreement
Jeff Brown of F.E. Wheaton was present to speak about road improvements needed
at Rt. 47 and Wheaton. They are willing to front the costs of$300,000 to improve
this dangerous intersection.
This issue will return to C.O.W. and Attorney Dan Kramer will also review.
4. Yorkville Supportive Living,LLC-PUD Agreement
The amendments to this development were included in the meeting packets. The
following changes were made:
• Increased density
• Facility will be assisted living
• Age minimum changed to 65 years and older
• # 5 should read developer(not developre)
• 55 uncovered parking spaces will be allowed
• Patio will be added on northwest corner
A site plan and building plan were then shown by representatives of Yorkville
Supportive Living. These documents will be added to the agreement so that a vote
can be taken. It was noted that this form of living facility is needed in Yorkville.
Transportation will also be provided by this facility.
This item moves to City Council.
5. Autumn Creek—Annexation and PUD Agreement and Preliminary Plan
This item was continued since the developers are redesigning the plan. Alderman
Kot requested an overlay to the comprehensive plan, of any future development.
Ms. Kramer added that Mike Schoppe reviews such plans to assure they are in
compliance with the comprehensive plan.
Page 9 of 10
PARK BOARD
(item#1 discussed earlier in meeting)
2. Windett Ridge Reimbursement
This was an unbudgeted item. As part of the PUD and annexation agreement,the
Park District agreed to pay the developer for half of the bike path cost using land
cash.
This will move to the City Council consent agenda.
3. Naming of River's Edge Park#3
A suggestion was made to name Park#3 in Rivers Edge subdivision—Crawford
Park- in honor of Harry Crawford. He previously owned this land, was a former
Postmaster and was involved in community activities. His daughter submitted this
request. Signs will be ordered upon approval.
A recommendation was made to name the park in Country Hills subdivision—
Kiwanis Park—to honor the Yorkville Kiwanis.
Both of these requests will proceed to City Council for consideration on the consent
agenda.
PUBLIC WORKS COMMITTEE
1. Bruell Street Forcemain & Sanitary Sewers—Change Order
This item was tabled due to negotiations.
PUBLIC SAFETY COMMITTEE
No report
ADMINISTRATION COMMITTEE
1. Monthly Budget Report Summary for August 2004
Alderman James reported that the budget is at 33%for the fiscal year, revenue funds
are at 30%and expenses at 24%. The 125%increase for computer maintenance was
questioned by Alderwoman Spears. This indicates a project completion.
Page 10 of 10
2. Part Time IT Tech Job Description
This recommendation originated from the Technology committee. The salary for
this part time position would be approximately$22-28 per hour and this position
could become full time in the future.
Item proceeds to City Council agenda for consideration on the consent agenda.
3. 2004/2005 Tax Levy
Two scenarios were presented. Based on a 7-10%increase in residential property
assessment, Ms. Pleckham arrived at a conservative .7463 levy rate. There is an
$80,000 difference between the two rates proposed. Alderman Kot said that one of
the objectives was to reduce the tax levy rate and he believes this levy rate
accomplishes that goal.
This matter will proceed to City Council and a recommendation will be made. The
information will also be published.
4. Salary Schedule
Mayor Prochaska suggested that salary ranges increase incrementally with COLA to
avoid large increases every few years. He said that some employees might
accelerate faster due to merit raises. Alderwoman Spears voiced her disapproval of
some of the salary ranges. The purpose of these adjustments, according to Mr. Kot,
is to attract quality personnel. However, it was noted by Ms. Spears that the City
received many responses to the last two job postings.
The Mayor requested Ms. Pleckham to revise the lower end of the salary schedules
downward. More discussion followed on the salary ranges and specific examples of
adjustments were cited.
This proceeds to City Council for consideration.
ADDITIONAL BUSINESS
Alderman Munns asked members of the Administration Committee if the question
of employee contributions to health insurance was discussed.
There was no additional business and the meeting was adjourned at 10:57pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 1 of 7
UNITED CITY OF YORKVILLE DRAFT
Committee of the Whole Meeting
Tuesday,January 18,2005
7:00 PM
City Conference Room
City Council Members Present:
Alderman Besco Alderwoman Burd
Alderman James Alderman Kot
Alderwoman Ohare Alderwoman Spears
Alderman Sticka
City Staff Present:
Mayor Art Prochaska Police Chief Harold Martin
City Attorney John Wyeth City Administrator Tony Graff
Parks &Rec Director Laura Brown Finance Director Tracy Pleckham
Public Works Director Eric Dhuse City Intern Bart Olson
Guests signed in:
Hugh Robinson—Tri-Land Property Chuck Brooks-347 Windham
Greg Hafemann—Tri-Land Properties Mason Oliver—FIRM Properties
Bary Magu—Resident
Public Hearing: none
Presentations: none
Detail Board Report(Bill List): Alderwoman Spears stated that they had not enough
time to look these over since they had just received the list this evening, so they will need
to ask questions next week. Mayor Prochaska stated they were in the mail boxes last
Friday. Tony Graff added that Liz apologized for them not being ready on Thursday
when supposed to be ready. He suggested if the Council Members had any questions to
please call in and ask before the City Council Meeting to help answer them. This was
moved on to City Council.
Items recommended by Committee for Consent Agenda:
1. Monthly Treasurer's Report for April 2004—Admin 1/6/05: Mayor
Prochaska stated that this is the report for 2004 and the Audit is finished now. He
asked if there were any questions to please talk to Tracy Pleckham to move this
onto City Council. Alderwoman Ohare asked where she would find an area with
a fund balance. Tracy Pleckham responded that the fund balance would be
effective for December's report and it will show what funds are left. This will go
on to City Council as consent agenda.
1
Page 2 of 7
Mayor:
1. Ordinance Approving a Tax Increment Financing Redevelopment Project
and Plan for the Proposed Tax Increment Redevelopment Area—COW
12/21/04: There was a question of if this item was the same as to be discussed
under Admin#2. Tracy Pleckham stated that this is the actual ordinance
approving the fmancing and under Admin#2 is the ordinance for authorizing
ordinance for the alternative revenue bond. Mayor Prochaska stated they are
looking here at the ordinance that actually creates the TIF. This will come back to
COW one more time with performance triggers added before moving on to vote
by February 21St.
Administration Committee:
2. Countryside Center TIF—Alternative Revenue Bond Ordinance—Admin
1/6/05: Tracy Pleckham handed out more paperwork to support this item at the
meeting. She stated this ordinance is basically to starting the process of the
alternative revenue bond issue. There is a time table in the packet showing the
Committee how this will move forward. It is as follows:
• City Council January 25, 2005 Adopt Authorizing Ordinance
o January 27, 2005 —Publish Authorizing Ordinance and Notice of Intent
o February 28, 2005 —Backdoor petition period ends
• Committee of the Whole Feb. 1, 2005 Mayor executes BINA Order
o February 3, 2005 —Publish and post BINA Hearing
• City Council February 22, 2005 Hold BINA Hearing
• City Council March 8, 2005 Bond Sale/Adopt Bond Ordinance
Given the above proposed timetable, the bond closing would occur before March 31,
2005.
Tracy Pleckham went over the time table with the Committee as well as Mr. Graff
helping explain the steps the City will go through. The Committee discussed if
the consultant the City has used for the TIF already would be an eligible expense
to be paid back to the City with the funds made available. These expenses will be
reimbursed back to the City by the developers. URS is the company that was
used for consulting for the TIF and they will no longer be used by the City for this
matter.
Alderman Sticka stated he generally supports the idea of the TIF due to if it goes
well there will be a big increase of sales tax revenue for the City, but he wanted to
2
Page 3 of 7
remind everyone there is a risk. The City is issuing general obligation bonds, if
the source fails for some reason; it is the City's obligation then to retire those
bonds. It would take a lot for the source to fail, but he wants it clear to all that it
is not without risk. Mayor Prochaska stated that they are monitoring to make sure
there is certain performance happening before dollars are released through the
stages,to minimize the exposure of the City.
The Committee will have to vote on this to start the bond process and there will
be a secondary vote later to buy bonds. This item will go to City Council under
Administration on 1/25/05.
Mayor cont...
2. Big Brothers Big Sisters — Bowl for Kids' Sake 2005: February 27, 2005 at
5:30 pm at Hometown Lanes in Plano: Mayor Prochaska stated he is looking
for bowlers to support this event and represent the City. He reminded everyone
that Oswego and Plano participate in this event as well for some fun competition.
If anyone is interested they are to contact the Mayor.
3. City Council Goal Setting Session — Saturday January 29th or February 5th:
Mayor Prochaska asked the Committee members which date they would prefer to
set to sit down and discuss the goals they have as City Council for the New Year.
All present agreed to set it for January 29, 2005 at 9:00am.
4. Creation of Mayor's Advisory Ad-Hoc Committee for filling the Community
Relations Manager position: Mayor Prochaska stated he has asked Val Burd,
Rich Sticka, and Paul James to be on this Committee and he would also like to
have Marty Munns on this. Mr. Munns was not present this evening to say 'yes'
or 'no'. The applications are due this Friday so they need to get together to
determine the first meeting to go over applications. They also need to determine a
set of questions that the applicants will answer during their interviews. The
meeting will go into executive session when determining these questions for new
personnel. They agreed to set this meeting for Wednesday, January 26, 2005 at
6:30 pm to keep this moving along.
5. Creation of Advisory Ad-Hoc Committee to determine short term and long
term Senior facility needs: Mayor Prochaska would like to put this Committee
together to determine the Senior needs having Rose Spears involved. He would
also like to have the Community involved with this Committee to bring new ideas
in. Alderwoman Spears stated she has already spoken to three people who are
looking to be involved. The Committee should be kept around 7-9 people and if
anyone is interested they can contact Mayor Prochaska or Alderwoman Spears. If
there are enough people by next week, they will look to schedule a meeting. The
Park and Rec staff will be involved when needed as well.
3
Page 4 of 7
Economic Development Committee:
1. Gospel Assembly Church Annexation Agreement: Alderman Sticka stated
there were some grammatical errors that will be fixed before this moves on to
City Council to be voted on. It is ready to move forward from here. Alderman
Kot questioned the safety issue of traffic being let out onto Rt 71 where there is a
55 mph area. Chief Martin will have IDOT look into this to have the speed limit
reviewed with the increase of traffic. Mr. Graff added that there is a 40-49 acre
development looking to go in within the next 30-60 days that should be able to
help with the drive issue Alderman Kot is concerned about. The Committee
agreed to move this forward for vote.
Park Board:
1. OSLAD Bike Path Grant Application Request for Grande Reserve — Pk Bd
1/10/05: Laura Brown stated to the Committee that they are looking for approval
to submit the 50-50% match. The actual estimate to construct the bike path will
be paid 50% by the OSLAD grant and the other 50% will be paid by MPI park
development funds. This will connect this trail to the Montgomery Trail which is
also planned to connect to the Fox Valley Trail system. This will get all four
miles of the trail constructed over a two year period. The Committee agreed to
keep this moving forward. This will go onto City Council. The Grant application
is due by March 1, 2005.
Public Works Committee:
1. In Town Road Program —Add Hydraulic Avenue—PW 12/27/04: Alderman
Besco stated that the watermain connection between Fox and Washington was
excluded from the contract due to not being able to obtain easements at the time.
Mr. Joe Wywrot is suggesting that the City add the watermain on Heustis between
Hydraulic and Fox. The Committee discussed the reason for the easements not
being able to be obtained. Mr. Dhuse stated to the Committee that with this work
being done will be a little more work added to the improvements. Mr. Dhuse also
updated the Committee on the work that is being done now. This will move
forward to City Council as consent agenda.
Public Safety Committee: No Report
Administration Committee:
1. Mayor Pro-Tem Policy — COW 12/21/04 and Admin 12/1/04: Alderman
James stated that the Admin Committee came up with the Policy that is before the
Committee now. It will be for a yearly basis and City Council will approve the
person appointed. The person appointed will be temporary chairman running the
4
Page5of7
meeting, but still able to vote as an Alderman. Mayor Prochaska stated the City is
looking at this as part of the City's disaster emergency planning. The Committee
discussed how the person would be chosen. The Committee decided that at the
first meeting in May the Council will be a straight election meaning nomination
and majority vote for the selection and that person will not serve as Mayor Pro-
Tem for two consecutive years. City Attorney John Wyeth will look this over and
a final draft will come back to COW on 2/1/05.
3. Director of Public Works Salary Survey — Admin 1/6/05: Alderman James
stated that the Committee had looked over the low/high provided from other
Communities and they agree the Director's Salary is out of line. They have found
that the average they found is as follows:
Low Actual High
Averages: $62,466 $74,489 $81,741
The Committee members looked this over and requested that Yorkville not be put
in as part of finding the average. (Mr. Graff ran this while the meeting continued
and found the #'s increased by approximately $500.00 each) Alderman James
will get these changes to the Council by 1/25/05 and this will go on to City
Council under Administration.
4. Draft Donation/Sponsorship Policy— Admin 1/6/05: The Council looked over
the Policy before them. There were questions and concerns about the 'in kind
sponsorship' portion of the policy and how this would be monitored to keep it
from being abused. Laura Brown reassured the Committee that it does not get out
of hand and was suggested to keep this monitored and report to the Committee the
amount of'in kind sponsorship' used in an annual report. The Committee also
agreed to send this to the Human Resource Commission to look over since they
will be deciding on the sponsorships. They will provide the Committee members
with any suggestions or feed back on the policy before them.
5. Draft Wearing Apparel Policy — Admin 1/6/05: The Committee looked over
the Policy before them. Alderwoman Ohare stated she would like to add item#5
—Department Staff will refer to own Department Policies. Tracy Pleckham stated
this will be for the 12-20 staff that would be eligible that does not have to wear
uniforms now. Since there were very strong feelings in opposite directions on this
issue, Mayor Prochaska asked all Council Members present how they feel about
keeping this policy.
• Alderman Besco stated that these shirts should be purchased for a special
event so that the City may be able to get a discount. He thought these
could be given out at the Appreciation Dinner to employees, but it should
not be a budgeted item.
• Alderwoman Burd stated that she is against this policy in its entirety.
• Alderman Kot stated that this is a small amount of money they are looking
at and he has no problem with this policy. No one is forcing the staff to
5
Page 6 of 7
buy these either. He also stated that there are few places where you could
fmd these apparel items with Yorkville's logo and they do have a set price.
He also stated that this shows the City cares about employees having
support for their City.
• Alderwoman Ohare stated she thinks it is great to have these, especially
for events in the Community. The staff and Council members would be
recognized for the citizens to approach them easier.
• Alderwoman Spears stated that she has paid for her own, except for one
item and feels others could pay for their own as well. She does not want
to continue having this policy in the City.
• Alderman James stated he is for it and feels it is important for team
building. He stated if the City were to buy bulk that would most certainly
cost more that the 12-20 items that may be purchased in one year.
• Alderman Sticka stated he was for it and feels it is team building as well.
This will be up for vote at City Council on 1/25/05.
6. Draft Tuition Reimbursement Policy—Admin 1/6/05: The Committee looked
over and discussed this policy in depth. There were questions as to how to
separate the funds available between staff when there is a limited amount of funds
available. At budget time it is thought that this should be left up to Department
heads to have the fmal say, and there is always the decision to split the available
funds up evenly among those who wish to continue education. As far as job
related courses being made available for reimbursement by the City the Mayor
asked the Council Members how they each felt on this. The responded as follows
to 'do they support staff having career development with tuition reimbursement?'
• Alderman Besco is in support with restrictions being set and good working
policy.
• Alderwoman Burd stated she may be in support, but was not sure at this
time.
• Alderman Kot is in complete support using Police Chief Harold Martin as
an example.
• Alderman Sticka is in support and reminded everyone that the Council
usually only hears from the upset citizens and to remember those not
complaining who do not call in.
• Alderman James is in support.
• Alderwoman Spears is not in support.
• Alderwoman Ohare is in support.
They will move forward Section 8.6d and 8.6i to City Council. They will also
look into what nearby communities have as policy to compare to this policy.
7. Draft Disposal of City Property Policy — Admin 1/6/05: The Committee
looked this over and found the last sentence under#1 had to be changed. Instead
of using `disposal', they wish to change it to saying 'to either dispose to either an
6
Page 7 of 7
authorized recycling vendor or garbage vendor'. This will be retyped and move
on to City Council with the verbiage fixed as consent agenda. The reason this
was decided to be changed is there was concern of employees walking away with
City property.
Additional Business:
• Alderwoman Burd stated she has been appointed to the Adhoc Committee of
Tourism Council to look at ways to keeping the Midwest Literary Festival. This
event is in Aurora and brings people in from all around Chicago. This event has
only been funded by Aurora for the last two years. She asked the Committee
members present this evening to look for ways to keep this going and ways for
Yorkville to be a part of.
• Alderwoman Spears stated that the Elder Friendly Seminar that is going to occur
is trying to find a location. They were trying to use St. Patrick's, but the rate was
$150.00 and they were also looking into Oswego Recreation Department, as well
as somewhere in Montgomery. Alderwoman Spears feels this event should be
kept in Yorkville. The Committee suggested looking at other nearby Churches to
see if the fee could be waived.
• Alderwoman Spears announced that she is taking Polar Plunge Pledges. This
event takes place at Loon Lake on March 5th and funding goes to Special
Olympics.
• Mr. Graff stated that the lights at Countryside on the east side are working and the
lights on the west side will be working by Wed or Thurs.
The meeting was adjourned at 9:59pm.
Minutes by: Sheila Teausaw
7
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
PAY PERIOD ENDING 1/22/05
SOCIAL
REGULAR OVERTIME TOTAL SECURITY IMRF TOTALS
ADMINISTRATION $20,798.10 $0.00 $20,798.10 $1,591.04 $1,515.43 $23,904.57
ENGINEERING $9,297.14 $0.00 $9,297.14 $711.21 $756.78 $10,765.13
POLICE $54,965.02 $1,497.75 $56,462.77 $4,319.40 $316.62 $61,098.79
PUBLIC WORKS $19,598.20 $4,777.04 $24,375.24 $1,864.70 $1,947.67 $28,187.61
LIBRARY $5,591.12 $0.00 $5,591.12 $427.73 $267.25 $6,286.10
RECREATION $12,482.62 $0.00 $12,482.62 $954.94 $703.03 $14,140.59
PARKS $7,635.59 $0.00 $7,635.59 $584.12 $621.53 $8,841.24
TOTALS $130,367.79 $6,274.79 $136,642.58 $10,453.14 $6,128.31 $153,224.03
TOTAL INVOICES 02/08/2005 604,585.51 Less$185.00-National Association of Cities
TOTAL PAYROLL 01/08/2005 151,592.25 page 24 on Bill List
TOTAL PAYROLL 01/22/2005 $153,224.03
TOTAL DISBURSEMENTS $909,401.79
REVISED 2/04/05
VI
`,�t�o c�?/„.o United City of Yorkville Memo
'" 800 Game Farm Road
EST% 1836 Yorkville, Illinois 60560
,6 Telephone: 630-553-4350
do, ', Fax: 630-553-7575
-14 Kowa county I.
4E `vim
Date: February 4, 2005
To: Tony Graff—City Administrator
6.9)' ,
From: Traci Pleckham—Finance Directo
CC: Mayor Prochaska, Attorney Wyeth
Subject: Library Expansion
As a follow up, Kevin McCanna of Speer Financial confirmed that should the City expense soft
costs relating to the Library Expansion, those soft costs can be reimbursed through the bond
proceeds when issued. Only soft costs can be reimbursed,meaning that any construction costs
would not be reimbursable.
As discussed at the November Library Expansion meeting, based on the estimated timing of the
construction bidding, the bonds are scheduled to be issued in June or July. Should BCA
determine the project is ahead of schedule, the bond sale could be sooner.
1
4,0circ United City of Yorkville Memo
�"" 800 Game Farm Road
Est%NIII �+ ,aes Yorkville, Illinois 60560
4 Telephone: 630-553-4350
0 I . � V.
0
9 Fax: 630-553-7575
144LE 0'"
Date: February 7, 2005
To: Mayor and City Council
From: Lisa Pickering, Clerk's Office Assistant
CC: Department Heads
Subject: Revised City Council Agenda, February 8, 2005
Attached is a revised City Council Agenda. An item has been added to the Mayor's Report—
Item#4—University of Illinois 2003 RCPI Integrity/Public Trust Initiative and Subaward. This
information is also attached. Please add this to your City Council packet.
MIP/OP- 11
UNIVERSITY OF ILLINOIS
Chicago •Springfield• Urbana-Champaign
Grants and Contracts Office
109 Coble Hall
801 South Wright Street
Champaign,IL 61820-6242
January 6, 2005
Arthur Prochaska Jr.
Mayor
United City of Yorkville
800 Game Farm Road
Yorkville,IL 60560
Re: Subaward No. 2003-00648-1
Grant Code: A6599 (reference in invoices)
UNC Project Director: Dr. Robert Rich
Dear Mayor Prochaska:
The Board of Trustees of the University of Illinois(hereinafter"University")has received Award No.
2003HSWXK007 ("Prime Award") from the U.S. Department of Justice ("Agency") in support of a
project entitled"2003 RCPI Integrity/Public Trust Initiative". A copy of the Prime Award is attached
hereto and incorporated herein as Exhibit A. Said Prime Award contemplates collaborative effort by
University and United City of Yorkville(hereinafter"Subawardee").
The purpose of this Subaward is to facilitate Subawardee's collaborative effort in the above identified
project subject to the following terms:
1. Subawardee agrees to perform its work as required by its proposal, which is attached hereto and
incorporated herein as Exhibit B. Subawardee's Project Director is Mayor Arthur Prochaska Jr.
2. Subawardee agrees to comply, and reasonably assist the University in complying,with the
applicable terms of the Prime Award.
3. Period of Performance-The period of performance of this Subaward is June 1, 2004 through
June 30, 2005.
4. Funding-The total estimated amount of this Subaward is$10,000. The payment provisions,
schedule, billing address, etc., applicable to this Subaward are set forth in Attachment 2.
5. Programmatic/Technical Reports: Subawardee shall provide any technical reports and/or
assistance to meet the requirements of the Agency and the Prime Award as reasonably required
by the University's Project Director who is Dr. Robert Rich.
Telephone(217)333-2187•Fax(217)333-2189
•
Financial Reports: Subawardee shall submit a financial accounting of all expenditures related
thereto.
6. Special Provisions: The Clauses, Certifications, and/or Regulations identified on UI Form,
Attachment 1 hereto, are hereby incorporated by reference.
If the terms of this Subaward are acceptable, please have each copy signed by your authorized
organizational representative, complete appropriate sections of UI Form, and return one fully executed
original of this Subaward and its Exhibits and Attachments to the address above. Should you have any
questions, however,please contact DeAnn Behrens at(217) 333-9273 or dbehrns@uiuc.edu.
THE BOARD OF TRUSTEES OF THE UNITED CITY OF YORKVILLE
UNIVERSITY OF ILLINOIS
Stephen K. Rugg, Comptroller Signature
By signing this document the Subawardee is providing the required certifications set forth in UI FORM. In addition,the
Subawardee certifies that the information contained herein is true and complete to the best of its knowledge.
EXHIBIT A
; '�'.i► U. S. Department of Justice
Office of Community Oriented Policing Services
= r, COPS Training and Technical Assistance Award
Award#: 2003HS:'VXK007
Project Title: 2003 RCPI Integrity/Public Trust Initiative
ORI#: IL125ZZ
The Board of Trustees of the
Awardee: ,University of Illinois
Vendor#: 37-6000511
Law Enforcement Executive: Research Board Chair Charles F.Zukoski
Address: 801 S.Wright Street
Address 2: 109 Coble Hall
City,State,Zip Code: Champaign,IL 61820
Telephone: (217)333-2187
Fax: (217)333-2189
Government Executive: Director J.J.Yamcror Stephen K. Rugg, Comptroller
Address: 801 S.Wright Street
Address 2: 109 Coble Hall
City,State,Zip Code: Champaign,IL 61820
Telephone: (217)333-9273
Fax:
Grant Award Conditions:
This project is approved subject to such conditions of limitations as are set forth on the attached pages.
Statutory Authority for Grant Award:
The Public Safety Partnership and Community Policing Act of 1994,42 U.S.C.§ 3796dd(1994).
Award Date: 6/1/2003
Award Period: From: 6/I/2003 To: 11/30/2004
Award Amount: $ 400,000.00
Agency Approval
23c) AUG
Carl R.Peed Date
2 9 2003
Director
Charles F. Zukoski
(41:1,6„ Chair, Research Board
Signature of Law Enforcement Official with the Typed Name and Title of Law Enforcement bate
Authority to Accept this Grant Award Official
Stephen K. Rugg, Comptroller Vic.,/05/
Signature of Government Official with the Authority Typed Name and Title of Government Official Date
to Accept this Grant Award
False statements or claims made in connection with COPS grants may result in fines,imprisonment, debarment from participating in
federal grants or contracts,and/or any remedy available by law to the Federal Government. Award ID: 76484
e ,-, U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Award Terms
1. The Awardee of record must follow all requirements imposed by the Department of Justice as a condition or administrative
requirement of the grant, including but not limited to:the requirements of OMB Circulars A-87,A-21, A-122 or the Federal
Acquisition Regulations, as applicable(governing cost principles); OMB Circulars A-102 or A-110, as applicable(Uniform
Administrative Requirements for Grants and Cooperative Agreements); OMB Circulars A-133 (governing audits); the
applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; and with all other applicable
program requirements,laws,orders,regulations, or circulars.
2. Obtain written approval from the COPS Office prior to the expenditure of Agreement funds for the award of non-
competitive contracts (including equipment purchases)in excess of$100,000.
3. Submit one copy of all reports and proposed publications resulting from this agreement twenty(20)days prior to public
release. Any publications(written,visual,or sound)or computer programs,whether or not published at government expense,
shall contain the following statement:
This project was supported by grant#2003HSWXK007 by the U.S. Department of
Justice Office of Community Oriented Policing Services. Points of view or opinions
contained in this document are those of the author and do not necessarily represent
the official position or policies of the U.S. Department of Justice.
4. Comply with the COPS Office policy on contact with the news media. The policy establishes the COPS Office
Communications Division as the principal point of contact for the news media for issues relevant to the COPS Office and/or
parameters of the award. The grantee agrees to refer all media inquiries on these topics directly to the COPS Communications
Division(202-616-1728).
5. If required, submit all surveys,interview protocols, and other information collections to the COPS Office for submission to
the Office of Management and Budget(OMB)for clearance under the Paperwork Reduction Act(PWRA)of 1995.
6. If any part of the funded project contains research or statistical activities which involve human subjects that are not covered
by an exemption set forth in 28 CFR Section 46.101(b)(1-6), the grantee must meet the provisions of the Department of
Justice's common rule regarding Human Subjects Research Risk Protections, 28 CFR Part 46, prior to the expenditure of
Federal funds to perform such activity(ies). The grantee also agrees to comply with 28 CFR Part 22 regarding the safeguarding
of individually identifiable information collected from research participants.
7. Implementation of this award shall be subject to Federal or third party monitoring,auditing, and/or evaluation and/or a Single
Audit Act audit(see OMB Circular A-133). The grantee agrees to cooperate with such activities by providing access to and
copies of, as appropriate, all project-related records, documents and personnel, and making any necessary adjustments to grant
activities as a result of such monitoring, evaluation,or audit.
8. Failure to comply with the terms and conditions of this award may result in legal sanctions including,but not limited to,
suspension and termination of funds,repayment of expended funds, and ineligibility to receive additional COPS funding.
9.A hold may be placed laced on this award if it is deemed that the grantee is not in compliance with Federal civil rights laws and/or
is not cooperating with an ongoing Federal civil rights investigation.
10. False statements or claims made in connection with COPS awards may result in fines, imprisonment, debarment from
participating in Federal grants or contracts, and/or any other remedy available by law to the Federal Government.
11. The grantee will submit quarterly financial status reports on the standard government form(form number SF269A), and
will submit a final SF269A form at the end of the grant period.
12. The grantee must submit a final progress report that details all project activities.
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
1100 Vermont Avenue,NW
Washington,D.C.20530
Cooperative Agreement# 2003HSWXK007
University of Illinois at Urbana and Champaign
I. Statement of Authority
This Cooperative Agreement between the University of Illinois at Urbana and Champaign, "the
Awardee," and the U.S. Department of Justice Office of Community Oriented Policing Services
(COPS Office), is hereby entered into under the authority of 42 USC Section 3796 dd (f). The
purposes of this Cooperative Agreement are described below.
II. Statement of Background and Purpose
BACKGROUND
The COPS Office developed the Regional Community Policing Institute(RCPI)Network in 1997 as a
unique delivery system for providing training and technical assistance to law enforcement and the,
community on implementing the philosophy and strategies of community oriented policing. The RCPT
Network responds to emerging issues in public safety by developing training for law enforcement and
community members and by providing technical assistance designed to those issues.
Law enforcement agencies consistently cite that training is one of their most critical needs. Most
agencies do not have access to or the resources for the training required to advance their community
policing efforts. Through the RCPI Network, the COPS Office assists local law enforcement agencies
in meeting their community policing training needs, as well as in related training such as police ethics,
domestic violence, and community partnership building.
Each Regional Community Policing Institute is an ongoing partnership of law enforcement,
community, and educational entities. The mission of the RCPI Network is to provide comprehensive
and innovative community policing training and technical assistance to law enforcement agencies,
local governments and community members. To increase the understanding of, and commitment to,
the community policing philosophy,the RCPI Network trains community members and local
government officials with law enforcement officers.
PURPOSE
As part of its mission, the COPS Office seeks to create community policing environments that develop
trust and mutual respect between law enforcement and their communities and to ensure equal treatment
for all citizens. The overriding goal of the COPS Police Integrity Initiative is to continue to meet
emerging and changing law enforcement needs by assisting agencies in creating or strengthening local
programs that build trust between police and their communities. Ongoing strategies include best
practices, the development of model problem solving partnerships, and comprehensive and consistent
training being delivered through the national network of RCPIs.
COPS Office Cooperative Agreement 11 2003HSWXK00
The purpose of this Ethics and Integrity Cooperative Agreement is to support the continuation of the
national police integrity training being delivered by the RCPI network. The COPS Office funded the
development of a basic ethics course for the individual officer and their supervisors, and the
development of four targeted curricula for CEOs that address the top priorities identified by law
enforcement executives across the country. This new funding will expand the delivery of this training
series throughout the RCPI service area. In addition, the COPS Office is interested in supporting other
integrity-related training and technical assistance that the RCPI is currently delivering, and in
supporting new ideas based on emerging needs and priorities for addressing police integrity in the
RCPI service area.
III. Scope of Work
For a period hereinafter set forth, the COPS Office and the Awardee will cooperatively furnish the
necessary personnel, travel, supplies, and otherwise perform all things necessary for, or incident to,the
performance of work(the accomplishment of functional objectives) as set forth below.
A. Specifically, the COPS Office will:
1. Designate a Program Manager to participate in the planning and management of this Cooperative
Agreement and to coordinate activities;
2. Provide information and technical assistance from government sources within available resources
and as determined appropriate by the Program Manager;
3. Provide guidance to the Awardee in the planning and development of strategies used in the project
and in the coordination of the project with law enforcement agencies and organizations interested in
contributing their support;
4. Work with the Awardee to implement all requirements of this Cooperative Agreement.
5. Work with the Awardee to assist them in achieving the tasks and objectives in the Awardee's project
proposal and implementation plan;
6. Work with the Awardee to achieve a seamless transition in any changes in the scope of the project
whether the change is COPS Office initiated or an adaptation to the RCPI's changing customer needs;
7. Review and approve all periodic reports, curricula, training products, conference agendas,
conference invitations and invitees and publications; and,
8. Reserve a royalty-free,nonexclusive and irrevocable license to reproduce, publish or otherwise use,
and to authorize others to use, for Federal government purposes: (1)the copyright in any work
developed under this Cooperative Agreement, subgrant, or contract; and (2)any rights of copyright to
which an Awardee, subgrantee, or a contractor purchases ownership with support from a cooperative
agreement.
B. Specifically,the Awardee will:
1. Work closely with the COPS Office and Program Manager to achieve the tasks specified in the
Cooperative Agreement;
2
COPS Office Cooperative Agreement#2003HSYVXK007
2. Provide further detail on project plans as requested by the Program Manager;
3. Adhere to the requirements or tasks specified in this Cooperative Agreement and not deviate from
them unless requested adjustments are first presented to and approved by the Program Manager;
4. Submit for prior approval or disapproval to the Program Manager any proposed changes in key staff
assignments or Governing Board members for this project and any significant changes in any partner's
role or responsibilities;
5. Obtain written approval from the COPS Office prior to the expenditure of Agreement funds for the
award of non-competitive contracts (including equipment purchases) in excess of$100,000;
6. Submit one copy of all reports and proposed publications resulting from this agreement twenty (20)
days prior to public release. Any publications (written, visual, or sound)or computer programs,
whether or not published at government expense, shall contain the following statement:
This project was supported by Cooperative Agreement#2003HSWXK007 by
the U.S. Department of Justice Office of Community Oriented Policing
Services. Points of view or opinions contained in this document are those of the
author and do not necessarily represent the official position or policies of the
U.S. Department of Justice.
7. Comply with the COPS Office policy on contact with the news media. The policy establishes the
COPS Office Communications Division as the principal point of contact for the news media for issues
relevant to the COPS Office and/or parameters of the Cooperative Agreement. The Awardee agrees to
refer all media inquiries on these topics directly to the COPS Communications Division (202-616-
1728);
8. If required, submit all surveys, interview protocols, and other information collections to the COPS
Office for submission to the Office of Management and Budget(OMB) for clearance under the
Paperwork Reduction Act(PWRA) of 1995; and,
9. Agree to cooperate with the evaluator if an evaluation of this project is to be undertaken by the
COPS Office or a third party and in consultation with the COPS Office, and agree to make reasonable
adjustments to programs and activities in recognition of significant points of evaluation or feedback.
10. The awardee will maintain a Governing Board subject to approval of the COPS Office. The
awardee will submit any proposed changes in the Governing Board's composition, operating plan,
statement of purpose, reporting relationship of the RCPI Director or description of the role of the
Governing Board reflecting any change in the role and responsibilities of the Governing Board to the
COPS Office for approval.
11. The awardee will provide the services of a dedicated RCPI Director, subject to the prior approval
of the COPS Office, as a single point of contact with the COPS Office. The RCPI Director will be
responsible for the daily management and operation of the RCPI and the administration and
implementation of, and compliance with, this Cooperative Agreement, the approved Implementation
Plan, budget and other documents and financial and administrative requirements for this Cooperative
Agreement. The RCPI Director will provide the COPS Office fourteen (14) days advance notice of all
substantive project-related meetings, conferences, site visits and activities.
3
COPS Office Cooperative Agreement N 2003HSWXK007
12. The awardee will utilize award funds to support a dedicated project staff, for the implementation of
program activities, which reports to the RCPI Director. The RCPI Director will be responsible for the
daily management and operation of the awardee's staff.
13. The RCPT Director will submit to the COPS Office for review and approval/disapproval any
proposed training and technical assistance provider at least fourteen (14) calendar days prior to the
proposed date of utilization. The request for approval will include information, such as their vitae,
supporting the proposed training and technical assistance provider's demonstrated expertise in training
or adult learning that enables them to successfully perform the specific training and technical
assistance tasks required under this Cooperative Agreement and the awardee's approved
Implementation Plan.
14. The RCPI Director will submit a monthly summary report to the COPS Office (in their designated
format), showing the total number of all training and technical assistance completed that month. Each
report is due by the fifth (5th)business day of the following month.
15. The RCPI Director will submit a quarterly progress report on the status of all programmatic
activity and deliverables to the COPS Office in a format that will be designated by that office. Reports
are due by the fifth (5th) business day of the month following the quarter being reported on. For
reporting purposes the Federal Fiscal Year quarters will be used (October 1-November 30/ December
1-January 31/February 1-March 31/April 1-May 31/June 1-July 31/August 1- September 30).
16. Upon completion of each quarter, the RCPI Director will provide to the COPS Office an updated
training calendar. Each RCPI is required to maintain an updated website which contains this training
information, plus other relevant programmatic and organizational information.
C. The Awardee acknowledges that:
1. If any part of the funded project contains research or statistical activities which involve human
subjects that are not covered by an exemption set forth in 28 CFR Section 46.101(b)(1-6),the
Awardee must meet the provisions of the Department of Justice's common rule regarding Human
Subjects Research Risk Protections, 28 CFR Part 46, prior to the expenditure of Federal funds to
perform such activity(ies). The Awardee also agrees to comply with 28 CFR Part 22 regarding the
safeguarding of individually identifiable information collected from research participants;
2. Implementation of this award shall be subject to Federal monitoring, auditing, and/or evaluation
and/or a Single Audit Act audit(see OMB Circular A-133) and agrees to cooperate with such activities
by providing access to and copies of, as appropriate, all project-related records, documents and
personnel;
3. Failure to comply with the terms and conditions of this award may result in legal sanctions
including, but not limited to, suspension and termination of funds,repayment of expended funds, and
ineligibility to receive additional COPS funding;
4. A hold may be placed on this award if it is deemed that the Awardee is not in compliance with
Federal civil rights laws and/or is not cooperating with an ongoing Federal civil rights investigation;
and,
5. False statements or claims made in connection with COPS awards may result in fines,
imprisonment, debarment from participating in Federal grants or contracts, and/or any other remedy
available by law to the Federal Government.
4
COPS Office Cooperative Agreement#2003HSWXK007
D. Specific Requirements
At a minimum, the following specific requirements shall be fulfilled by the Awardee during the
specified timeframe.
TASK 1
The RCPT will offer the COPS-funded ethics and integrity training courses to its service area. These
include"Ethics for the Individual Officer" and the CEO Series topics throughout award period.
TASK 2
The RCPI may provide training and technical assistance to COPS grantees that have received funding
under the following initiatives throughout award period.
• Creating a Culture of Integrity initiative
• Promoting Cooperative Strategies to Reduce Racial Profiling initiative
• Police as Problem Solvers and Peacemakers initiative
TASK 3
The RCPI will provide additional ethics and integrity courses or technical assistance other than the
COPS-developed courses which will provide outreach to minority and under served communities to
build bridges and trust to law enforcement. Task 3 will be performed throughout award period.
TASK 4
The RCPI will address integrity law enforcement issues/priorities that have either emerged or have
been identified by the law enforcement and community members that your RCPI serves. Task 4 will
be performed throughout award period.
E. Performance Time Line and Deliverables
The performance time line for all deliverables and their due dates (based upon an award date of
06/01/2003 which are considered to be significant in the performance of this Cooperative Agreement,
shall be subject to the timetable outlined in the Awardee's Project Narrative and Implementation Plan.
Three hard copies and one electronic copy of all deliverable items shall be delivered to the COPS
Office(20) days prior to public release.
The Awardee's Project Narrative and Implementation Plan (attached to this agreement) shall be
incorporated into this agreement and the Awardee will be responsible for fulfilling all of the goals,
objectives and tasks contained in the Project Narrative and Implementation Plan.
Deliverables
All deliverable items shall be furnished to the following project officer(20) days prior to public
release.
5
COPS Office Cooperative Agreement#2003HSWXK007
Beverly Alford, Assistant Director
U.S. Department of Justice
Office of Community Oriented Policing Services
1100 Vermont Avenue, NW
Washington, DC 20530
F. Financial Status Reports
The Awardee will provide quarterly reports of project activity and expenditures. Specifically,the
Awardee will submit quarterly financial status reports on the standard government form (form number
SF269A). These should be received by the COPS Office within 45 days of the end of each of the
following quarters (January 1-March 31 /April 1-June 30/July 1-September 30/October 1-December
31). The Awardee will submit a final SF269A form.
IV. Period of Performance
The period of performance of this Cooperative Agreement is 18 months from the Cooperative
Agreement Award Start Date (award period 06/01/2003 to 11/30/2004).
V. Financial Administration
A. Funding: The total not-to-exceed amount of Federal funding to be provided under this Cooperative
Agreement is $400,000 as specified in the official budget clearance memo that accompanies this
document.
B. Travel: All travel plans related to the Cooperative Agreement and to the development of the
deliverables should be submitted to the Program Manager for review by the COPS Office.
(1) Grantee Travel Cost reimbursement rates are governed by the grantee's own written travel
policy. If the Awardee's written travel policy establishes reimbursement rates which exceed
the applicable Federal rates,the Awardee must justify those rates as cost effective and obtain
prior approval from the COPS Office. If the Awardee does not have a written travel policy, or
if the Awardee's rates are deemed unreasonable, the allowable travel costs will be reimbursed
based on the applicable Federal rates for the relevant geographic area.
(2) If the Awardee is using awarded funds to pay for travel for non-grantees, the reimbursement
rates for the approved project-related travel costs are governed by the applicable Federal rate
for the relevant geographic area.
C. Consulting Rates: Special authorization must be obtained from the COPS Office for daily
consultant rates higher than $450. Authorization requires submitting a detailed written justification of
the consultant rate to the Program Manager. Specific and detailed written justification for each
additional consultant must be submitted to and approved by the COPS Office prior to obligation or
expenditure of such funds.
D. Project Budget: The approved project budget, dated 08/12/2003, is incorporated herein and made a
part of this Cooperative Agreement. Movement of dollars between approved budget categories is
allowed up to 10 percent(10%)of the total award amount as last approved by the COPS Office,
providing there is no change in project scope. When the cumulative changes exceed 10 percent(10%)
of the total award amount or change the scope of the project, prior approval from the COPS Office is
required. The Awardee must give prompt notification in writing to the COPS Office of events or
6
COPS Office Cooperative Agreement 2003HSWXK007
proposed changes in excess of 10% of the total award amount. In requesting an adjustment, the
Awardee will set forth the reasons and the basis for the proposed change and any other information
deemed helpful for review by the COPS Office.
E. Payment: All costs claimed for reimbursement, and payment, including the final payment, shall be
submitted via the PAPRS system.
F. Employment: Awardee acknowledges that nothing in this Cooperative Agreement shall be
construed to create an employment relationship with the COPS Office or with the Federal government
or to require provision of any benefits incident to employment.
VI. Project Officer(s)
A. COPS Office
Beverly Alford, Assistant Director
Office of Community Oriented Policing Services
U.S. Department of Justice
1100 Vermont Avenue,NW
Washington, DC 20530
(202) 514-5775
B. Awardee
Charles F. Zukoski, Research Board Chair
University of Illinois at Urbana and Champaign
801 S. Wright Street
109 Coble Hall
Champaign, IL 61820
(217) 333-2187
VII. General Provisions
The Awardee of record must follow all requirements imposed by the Department of Justice as a
condition or administrative requirement of the grant, including but not limited to: the requirements of
OMB Circulars A-87, A-21, A-122 or the Federal Acquisition Regulations, as applicable(governing
cost principles); OMB Circulars A-102 or A-110, as applicable(Uniform Administrative
Requirements for Grants and Cooperative Agreements); OMB Circulars A-133 (governing audits); the
applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; the
current edition of the Office of Community Oriented Policing Services Grant Monitoring Standards
and Guidelines for Hiring and Redeployment; and with all other applicable program requirements,
laws, orders, regulations, or circulars.
VIII. Modifications
Modifications to this Cooperative Agreement may be proposed at any time during the period of
performance by either party, and shall become effective upon approval by both parties.
7
COPS Office Cooperative Agreement#2003HSWXK007
IN WITNESS THEREOF,the parties hereto have caused this Cooperative Agreement to be executed
as of the date therein written.
Signature(s):
---!QAA9Carl R. Peed, Directoh
Office of Community Oriented Policing Services
Date: N O V 0 7 2003
Signature of the Law Enforcement Executive/Program Official with the authority to accept this grant
award:
Charles F. Zukoski, Research Board Chair
University of Illinois at Urbana and Champaign
Date: ///t/ . c°
Signature of the Government Executive/Financial Official with the authority to accept this grant
award:
44.
Oc
J. J. Kamcrcr, ircctor Stephen K. Rugg, Comptroller
University of Illinois at Urbana and Champaign
Date:
8
___..
_,. _-__,L �nnvvcrawvnm
t` ;
, A., , U. S. Department of Justice
Office of Community Oriented Policing Services(COPS)
1100 Vermont Avenue.NW
Washington,DC20530
Memorandum
To: Charles F.Zukoski,Research Board Chair
Illinois at Urbana •nd Ch. i pai_ University of
/, , ,-Y�"c
1
From: Beverly Alforv• ist• t r for, raining and Technical Assistance Division
Anita Hairst• ,Project Ler,tor,/
and Technical Assistance Division 1'
Bobbie Butler,Staff Accountant,Finance Division 1ca.l ux I
Re: Training and Technical Assistance Financial Clearance Memo
A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable,allowable,and
consistent with existing guidelines. Exceptions/Adjustments are noted below.
Vendor #: 376000511 ORI#: IL125ZZ Grant#: 2003HSWXK007
Budget Category Proposed Budget Approved Budget Adjustments Disallowed Reasons/Comments
Personnel $85,531.00 $85,531.00 $0.00
Fringe Benefits $20,322.00 $20,322.00 $0.00
Travel $37,704.00 $37,704.00 $0.00
Equipment $30,000.00 $30,000.00 -- $0.00
Supplies $48,877.00 $48,877.00 $0.00
Consultants/Contractors $89,427.00 $89,427.00 $0.00
Other $34,759.00 $34,759.00 $0.00
Direct Costs: $346,620.00 $346,620.00 $0.00
Indirect Costs: $53,380.00 $53,380.00 $0.00
Grand Total $400,000.00 $400,000.00 ,. $0.00
vit 2 'Ze'5/3"1?"-/TR//(1
Grand Total: Total Award: $ 400,000.00
Cleared Date: August 12,2003
Overall Comments:
IL RICP (�j 001
01/04/2005 16:03 FAX 2172066063 vv0 "
•
U.S. Department of Justice
of..f Office of Community Oriented Policing Services(COPS)
Training and Technical Assistance Division
1100 Vermont Avenue,ATP'
-
Warhingronr,D.0 20530
November 4, 2004
Linda Drager,Director
Regional Institute for Community Policing
'University of Illinois at Urbana-Champaign
2930 Montvale Drive, Suite B
Springfield,IL 62704
RE: No-Cost Extension for COPS Grant#2003I1SWXK007 Supplement#0
ORI#XL12SZZ
Dear Ms. Drager:
The Office of Community Oriented Policing Services(COPS)has received your letter requesting an
extension to your COPS 2003 Police Integrity grant Based on the information contained in your letter,your
new grant end date is 6/30105. It is expected that you will have completed all phases of your department's
project, as well as the drawing down of all grant funds,by this revised end date.
If you anticipate needing additional time beyond your revised end date to complete all activities,or if
you have any other questions regarding your COPS award,please feel free to contact your Program Manager
Toni Morgan-Wheeler at(202)616-7174.
Sincerely,
Beverly Alford
Assistant Director
Training and Technical Assistance Division
Exhibit B
Statement of Work and Budget
To be Provided
ATTACHMENT 1
SPECIAL PROVISIONS
UI FORM
Certifications, Clauses,and/or Regulations
IF CHECKED, (� THE FOLLOWING CERTIFICATIONS, CLAUSES,AND/OR
REGULATIONS ARE INCORPORATED BY REFERENCE IN THIS SUBAWARD WITH THE
SAME FORCE AND EFFECT AS THOUGH HEREIN SET FORTH IN FULL TEXT.
REFERENCES TO REGULATIONS ARE AS OF THE DATE OF THIS SUBAWARD.
[If Subaward is awarded under a federally sponsored Grant or Cooperative Agreement,the terms and conditions of
OMB Circular A-110, "Uniform Administrative Requirements for grants and Agreements With Educational
Institutions of Higher Education,Hospitals and Other Non-Profit Organizations,"if applicable, are incorporated
herein]
BIDDING CERTIFTCATTONS -TT,T.TNOTS
F
The Subawardee certifies that the Subawardee is not barred from bidding on this Subaward as a
result of the violation of the criminal offenses of bid rigging,bid rotating, or kickback in regard
to public contracts under the laws of the State of Illinois.
F
The Subawardee certifies that it has not been convicted of bribery or attempting to bribe an
officer or employee of the State of Illinois,nor has it made an admission of guilt of such conduct,
which is a matter of record.
F
The Subawardee certifies that it is not in default on an educational loan as provided in Public Act
85-827.
F
Subawardee certifies that neither it nor any substantially-owned affiliated company is
participating or shall participate in an international boycott in violation of the provisions of the
U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce
promulgated under that Act.
CERTIFICATION REGARDING DEBARMENT SUSPENSION AND OTHER RESPONSIBILITY
MATTERS (Executive Order 12549,Debarment and Suspension,34 CFR Part 85)
Subawardee certifies to the best of its knowledge and belief,that it and its principals:
(a) Are not presently debarred, suspended,proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal depai invent or agency;
(b) Have not within a three-year period preceding award of this subaward been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State or Local)transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery,bribery,
falsification or destruction of records,making false statements, or receiving stolen
property;
(c) Are not presently indicted for or otherwise criminally charged by a governmental entity
(Federal, State or Local)with commission of any of the offenses enumerated in
Paragraph(b) above; and
(d) Have not within a three-year period preceding award of this subaward had one or more
public transactions (Federal, State or Local)terminated for cause or default.
ANTI-KICKBACK ACT OF 1986 (Applicable to federally funded subawards only)
F
The applicable provisions of the Anti-Kickback Act of 1986, as set forth in FAR 3.502.2, FAR
3.502-3 and FAR 52.203-7 are hereby incorporated herein by reference. Subawardee certifies
that it is in compliance with said Act.
CERTIFICATION REGARDING T,ORBYDNG (Applicable to Federal Subawards only)
r
Subawardee certifies,to the best of its knowledge and belief,that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Subawardee, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation,renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement,the Subawardee shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(3) The Subawardee shall require that the language of this certification be included in the
award documents for all subawards at all tiers and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than$100,000 for each such failure.
EQTTAT,OPPORTTJNTTY
F
The Subawardee and the University agree that they are Equal Employment Opportunity
Employers, and in compliance with Civil Rights Act of 1964 and Executive Orders thereunder.
F
The Subawardee, if applicable, agrees to include the Equal Opportunity Clause set forth in
Article VI, Section 6.1, of the Illinois Department of Human Rights, Rules and Regulations for
Public Contracts, adopted February 9, 1981, in subagreements issued under this Agreement.
COST PRINCIPLES
The allowability of costs under this Subaward shall be determined in accordance with the following:
Subawards with Educational Institutions
Subawards with State and Local Governments
Subawards with Non-Profit Organizations
Subawards with Commercial Organizations
OMR CIRCTJTARS
r-
OMB Circular A-21 Cost Principles for Educational Institutions
OMB Circular A-110 Uniform Administrative Requirements for Grants and Other
Agreements with Institutions of Higher Education,Hospitals and
other Non-Profit Organizations
F
OMB Circular A-87 Cost Principles for State,Local, and Indian Tribal Government
AUDIT OF BOOK S
This agreement is subject to the provisions of OMB Circular A-133 "Audits of States, Local
Governments, and Other Non-Profit Institutions." If required by the provisions of A-133,
Subawardee shall have an audit performed, and report(s)/certification(s), as applicable, submitted
to the University no later than(9)months following the end of the Subawardee's fiscal year.
F
Financial reports, supporting documents and other records pertinent to this agreement shall be
retained by the Subawardee for a period of three (3)years from the date of final payment except
that records that relate to audits, appeals, litigation or the settlement of claims arising out of
performance of this agreement shall be retained until such audits,appeals, litigation or claims
have been disposed of.
Notwithstanding any other conditions of this agreement, the records and financial statements of
the Subawardee shall be reasonably made available upon request, at the Subawardee's regular
place of business, for examination, as appropriate,by the University,the Comptroller General of
the United States of America, the Inspector General of the Federal Sponsoring Agency, the
Auditor General of the State of Illinois, or their duly authorized representative(s).
ASSIGNMENTS
This Agreement may not be assigned by either party without the prior written consent of the other, which
consent will not be unreasonably withheld.
SI TRCONTR ACTING PLAN(applicable to subawards when the expected total amount is$550,000 and greater,
and where the Prime Award is a Contract).
If applicable, Subcontracting Plan dated( )is incorporated herein by reference.
TERMINATION
F
University and/or Subawardee may terminate this Subaward by giving written notice to the
other party. If University terminates this Subaward,upon receipt of such notice, Subawardee
shall cease incurring costs under this Subaward and take action to cancel all outstanding
obligations which can be reasonably cancelled. Within 30 days of the effective date of the
termination, Subawardee shall submit a termination claim to University. In the event University
terminates this Subaward, Subawardee shall be entitled to reimbursement for all allowable costs
incurred to the date of termination and for all noncancellable obligations up to, but not to exceed,
the estimated cost of this Subaward.
F
If Subawardee terminates this Subaward, it shall provide University with the effective date and
reason for such termination notice. Subawardee shall be entitled to an equitable reimbursement
for all allowable costs incurred to the date of termination after evaluation of work completed to
such date, and deliverables provided in accordance with the Statement of Work.
RESOLUTION OF DISAGREEMENTS AND DISPUTES
r
The parties shall attempt to resolve disagreements and disputes of fact arising under this
Subaward Agreement though informal discussions. In the event that informal discussions fail or
are not used for such disagreements and disputes,the parties may thereafter pursue any remedy
they may have, at law or in equity, in a court of competent jurisdiction.
REPORTS
F
The Subawardee shall submit reports in such quantity and frequency as determined reasonably
appropriate by the University's Project Director. Such reports shall note progress made toward
achievement of the study objectives and any deviation from the schedules, methods, and tasks
established in the research proposal and detailed work plan.
F
The Subawardee shall submit reports as set forth in the Scope of Work and/or the proposal as
incorporated into the subaward by reference.
Other Reporting requirements as shown:
INTFTJ.ECTITAL PROPERTY
F
Public Law 96-517 as amended by Public Law 98-620 and as implemented by corresponding
regulations (37CFR401),will govern the disposition of rights in any invention resulting from the
work performed under this agreement if Subawardee is a Small Business Firm or Non-profit
Organization. Subawardee agrees to do all things required to insure compliance with said
Laws/Regulations as implemented by the Federal Agency funding this Agreement.
I-
Other Intellectual Property Clauses as shown
CONFLICT OF INTEREST
The Subawardee agrees that it has a conflict of interest policy; namely, the Subawardee has a
conflict of interest policy which requires disclosure and resolution of all conflicts of interest,
potential and actual,which exist for those involved in the design, conduct and reporting of
research under this agreement prior to acceptance of funding. The subawardee is responsible for
informing its investigators of its conflict of interest policy and procedures, officials to review
conflict of interest financial disclosures,managing conflicts, informing the University and the
cognizant federal sponsor(s) of conflicts and remedying same, certifying in each proposal for
funding that required conflict of interest policies are in place and that no conflicts exist related to
the proposed project,notifying University and federal sponsor(s)of any post-award conflicts and
otherwise complying in all other respects with all applicable federal regulations.
COST-ST-TARING
-. • -. . .- g• - .' •..- : . . a• Subawardee agrees to provide adequate
documentation in support of any cost-sharing indicated in the Subawardee's proposal/budget
attached hereto and/or incorporated herein by reference. Failure to provide such documentation
may delay the University's ability to remit payments in response to Subawardee's billings
submitted pursuant to this Subaward.
INSTITUTIONAL
REPRESENTATIONS AND CERTIFICATIONS
Please complete the following Representations and Certifications by checking the applicable
statement(s).
1. CONTRACTING CERTIFICATION- Under penalties of perjury,I certify that
is my correct Federal Taxpayer Identification Number. I am doing
business as a(please check one):
Individual Real Estate Agent
Sole Proprietorship Government Entity
✓ Partnership Tax Exempt Organization
Corporation (IRC 501(c) only
r Not-for-profit Corporation Trust or Estate
r
Medical and Health Care
Services Provider Corporation
2. ORGANIZATIONAL CONFT,TCTS OF INTEREST
r
There are no known organizational conflicts of interest.
r
Information is provided as an appendix concerning potential or real organizational
conflict of interest.
3. REPRESENTATION. The offeror represents that, except for full-time bona fide employees
working for the offeror, the offeror:
✓ has r has not
employed or retained any person or company to solicit or obtain this agreement; and
✓ has has not
paid or agreed to pay any person or company employed or retained to solicit or obtain
this agreement any commission,percentage,brokerage, or other fee contingent upon or
resulting from the award of this agreement.
4. CERTIFICATION OF NONSEGREGATED FACILITIES. The offeror:
does n does not
maintain or provide to its employees any segregated facilities, and
r will will not
permit any of its employees to perform their service at any location under its control
where segregated facilities are maintained.
5. PREVIOUS CONTRACTS AND COMPLIANCE REPORTS. The offeror:
r has has not
participated in a previous contract or subcontract subject either to the Equal Opportunity
clause herein or the clause originally contained in Section 301 of Executive Order No.
10925, or the clause contained in Section 201 of Executive Order No. 11114, and
has has not
filed all compliance reports.
6. AFFIRMATIVE ACTION COMPI,IANCF. The offeror represents that it:
has has not
developed affirmative action programs required by the rules and regulations of the
Secretary of Labor(CFR 60-1 and 60-2)which are on file at each establishment, or
has r has not
previously had contracts subject to the written affirmative action programs requirement
of the rules and regulations of the Secretary of Labor.
7. CI FAN ATR AND WATER CERTIFICATION. The offeror certifies that:
(a) Any facility to be used in the performance of this proposed agreement r is is
not on the Environmental Protection Agency(EPA)List of Violating Facilities;
(b) The offeror will immediately notify the University,before award, of the receipt of any
communication from the Administration, or a designee, of the Environmental Protection
Agency, indicating that any facility that the offeror proposes to use for the performance
of the contract is under consideration to be listed on the EPA List of Violating Facilities;
and
(c) The offeror will include a certification substantially the same as this certification,
including this paragraph(c), in every nonexempt subaward.
8. CT TRRRNT COST OR PRTCTNG DATA. If applicable,the offerer certifies that, to the best of
their knowledge and belief,the cost or pricing data(as defined in DFARS 215.403-1(c)(4)(b)(2))
submitted, either actually or by specific identification in writing, to the Contracting office or to
the contracting officer's representative in support of this project are accurate, complete, and
current as of the effective date of this agreement. This certification includes the cost or pricing
data supporting any advance agreements and forward pricing rate agreements between the offeror
and the Government that are part of the proposal.
1
ATTACHMENT 2
The Subawardee may submit its invoice to the University upon receipt of a fully executed copy of this
agreement. All invoices should be mailed to:
University of Illinois
Office of Business Affairs
c/o Grants and Contracts Office
109 Coble Hall
801 S.Wright Street
Champaign,Illinois 61820-6242
Attn: Stephen Johnson
Payment Provisions:
Cost Reimbursement- Subawardee may submit invoices to the University not more frequently
than monthly. Said invoice should state the period for which reimbursement is being requested
and should itemize current and cumulative costs by budget category per the budget attached
hereto. Indicate Grant Code A6599 on each invoice submitted for payment. Final invoice billing
due 30 days after project expiration date.
Each invoice must contain the following certification(or reasonable version thereof):
"I certify that all expenditures reported(or payments requested) are for appropriate
purposes and in accordance with the Agreements set forth in the application and award
documents."
(Signature by appropriate Subawardee Representative) •
Promptly after receipt of each invoice,the University shall make payment thereof except as
provided herein.
In the event that any payments to the Subawardee under this Agreement are subsequently
disallowed by the U.S. Department of Justice as items of costs of this agreement, the Subawardee
shall repay the University, on demand,the amount of any such disallowed items or at the
discretion of University,the University may deduct such amounts from subsequent payments to
be made to the Subawardee hereunder,without prejudice,however, to the Subawardee's right
thereafter to establish the allowability of any such item of cost under the agreement.
Fixed Price -In accordance with the following schedule or attachment:
Indicate Grant Code on invoice(s) submitted for payment.
F_DC4i I
DRAFT
STATE OF ILLINOIS
COUNTY OF KENDALL
AN ORDINANCE AMENDING ORDINANCE NO. 2003-01 AND THE 2000
INTERNATIONAL BUILDING CODE AND ORDINANCE NO. 2003-06 AND
THE INTERNATIONAL FIRE CODE
ORDINANCE NO. 2005-
_
BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF
YORKVILLE as follows:
Section 1. Whereas Ordinance No. 2003-01 adopted the International Building Code
(2000 Edition) and Ordinance No. 2003-06 adopted the International Fire Code (2000
Edition), published by the International Code Council, Inc.; and whereas, the Mayor and
City Council, have, after careful consideration, determined to additionally increase the
safety of multistory buildings to be constructed in the United City of Yorkville; now,
therefore, the United City of Yorkville hereby further amends the International Building
Code (2000 Edition) and the International Fire Code (2000 Edition).
Section 2. The following sections of the International Building Code (2000 Edition)
are hereby revised or added:
Section 403.1 Exception 3. Delete in its entirety: "Buildings with an
occupancy in Group A-5, in accordance with Section 303.1."
Add: "Section 403.13 Standpipes. Class I standpipes are required in
stairways, and shall be in accordance with Section 905.4."
Insert: Section 503.1.5 Four-, five-, and six-story buildings. Regardless
of use, all four-story, five-story, or six-story buildings shall be of
noncombustible construction only (Type I) and shall be in accordance with
Section 403 and the International Fire Code.
503.1.5.1 Maximum height. The maximum height for any four-story,
five-story, or six-story building shall be eighty feet(80'), regardless of
any other provisions of this Code.
Section 903.3.1.1. NFPA 13 sprinkler systems. Insert after "...building and
before ....or portion...": "including all four-story, five-story, and six-story
buildings", so as to read: "...require that a building, including all four-story,
five-story, and six-story buildings, or portion thereof...".
Section 903.3.1.2 NFPA 13R sprinkler systems. Delete: "Where allowed
in buildings of Group R, up to and including four stories in height,
automatic sprinkler systems shall be installed throughout in accordance with
NFPA 13R." Insert: "Where allowed in buildings of Group R, up to and
including three stories in height, automatic sprinkler systems shall be
installed throughout in accordance with NFPA 13R."
DRAFT
Section 907.2 Where required. Delete period after ....Section 907.2.23.
Insert", and in all four-story, five-story, and six-story buildings."
Section 3. The following sections of the International Fire Code (2000 Edition) are
hereby revised or added:
Section 903.2 Where required. Delete: "Approved automatic sprinkler
systems in new buildings and structures shall be provided in the locations
described in this section. Insert: "Approved automatic sprinkler systems in
new buildings and structures shall be provided in the locations described in
this section and in all four-story, five-story, and six-story buildings."
Section 903.3.1.2 NFPA 13R sprinkler systems. Delete: "Where allowed
in buildings of Group R, up to and including four stories in height,
automatic sprinkler systems shall be installed throughout in accordance with
NFPA 13R." Insert: "Where allowed in buildings of Group R, up to and
including three stories in height, automatic sprinkler systems shall be
installed throughout in accordance with NFPA 13R."
Section 905.1 General. Delete period after first sentence, then insert "and
in all four-story, five-story, and six-story buildings Class I standpipes are
required in stairways, and shall be in accordance with Section 905.4."
Section 907.2 Where required. Delete period after ....Section 907.2.23.
Insert", and in all four-story, five-story, and six-story buildings."
Section 4. That nothing in this ordinance or in the International Building Code or
International Fire Code hereby modified shall be construed to affect any suit or
proceeding impending in any court, or any rights acquired, or liability incurred, or any
cause or causes of action acquired or existing,under any act or ordinance hereby repealed
as cited in Section 2 of this ordinance; nor shall any just or legal right or remedy of any
character be lost, impaired, or affected by this ordinance.
Section 5. That the City Clerk shall certify to the adoption of this ordinance, and cause
the same to be published as required by law.
DRAFT
Section 6. That this ordinance and the rules regulations, provisions, requirements,
orders and matters established and adopted hereby shall take effect, and be in full force
and effect after its passage and approval by the Mayor and City Council, as required by
law.
IN WITNESS WHEREOF, this Ordinance has been enacted this 8th day of
February, 2005.
PAUL JAMES MARTY MUNNS
RICHARD STICKA WANDA OHARE
VALERIE BURD ROSE SPEARS
LARRY KOT JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this 8th day of February, A.D. 2005.
Arthur F. Prochaska,Jr.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County,
Illinois,this 8th day of February,A.D. 2005.
Attest:
Jacquelyn Milschewski
CITY CLERK
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2005-
RESOLUTION APPROVING THE PRELIMINARY/FINAL PLAT
OF SUBDIVISION FOR
GRAND RESERVE,UNITS 10& 11
WHEREAS,the City Council of the United City of Yorkville has considered a
Petition to approve the Preliminary/Final Plat of Subdivision for the Grand Reserve
Subdivision,Unitsl0 & 11; and
WHEREAS,the City Council of the United City of Yorkville has received a positive
recommendation from the Plan Commission of the United City of Yorkville
recommending approval of said Preliminary/Final Plat of Subdivision; and
NOW THEREFORE, upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting,the following action is hereby
taken by the City Council of the United City of Yorkville:
1. The Preliminary/Final Plat of Subdivision for the Grand Reserve Subdivision,
Units10 & 11 is approved and all appropriate City officials are hereby
authorized to execute same.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this 8th Day of February, A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this 8th day of February, A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
4,0 oar o United City of Yorkville Memo
:,-;r\., •I` 800 Game Farm Road
Est k4.itmisie we Yorkville, Illinois 60560
Telephone: 630-553-4350
ti1 _
1E` � p Fax: 630-553-7575
474E \�)"
Date: February 4, 2005
To: Mayor and City Council
From: Lisa Pickering, Clerk's Office Assistant
CC: Department Heads
Subject: Revised document for City Council packet—February 8, 2005
Attached please find a revised document for EDC Item#3 —Resolution Approving Caledonia—
Final Plat. Please substitute this new document into your packet.
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2005-
RESOLUTION APPROVING THE FINAL PLAT
OF SUBDIVISION FOR
CALEDONIA
WHEREAS,the City Council of the United City of Yorkville has considered a
Petition to approve the Final Plat of Subdivision for the Caledonia Subdivision; and
WHEREAS,the City Council of the United City of Yorkville has received a positive
recommendation from the Plan Commission of the United City of Yorkville
recommending approval of said Final Plat of Subdivision;and
NOW THEREFORE, upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting,the following action is hereby
taken by the City Council of the United City of Yorkville:
1. The Final Plat of Subdivision for the Caledonia Subdivision is approved and all
appropriate City officials are hereby authorized to execute same subject to staff
review and conditioned on adjustments consistent with the staff review.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois,this Day of , A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of , A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
4113
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2005-
RESOLUTION APPROVING THE FINAL PLAT
OF SUBDIVISION FOR
CALEDONIA
WHEREAS,the City Council of the United City of Yorkville has considered a
Petition to approve the Final Plat of Subdivision for the Caledonia Subdivision; and
WHEREAS,the City Council of the United City of Yorkville has received a positive
recommendation from the Plan Commission of the United City of Yorkville
recommending approval of said Final Plat of Subdivision;and
NOW THEREFORE, upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting,the following action is hereby
taken by the City Council of the United City of Yorkville:
1. The Final Plat of Subdivision for the Caledonia Subdivision is approved and all
appropriate City officials are hereby authorized to execute same.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this Day of , A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of , A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Elbe
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2005-
RESOLUTION APPROVING THE PRELIMINARY/FINAL PLAT
OF SUBDIVISION FOR
SWANSON LANE ESTATES
WHEREAS,the City Council of the United City of Yorkville has considered a
Petition to approve the Preliminary/Final Plat of Subdivision for the SWANSON LANE
ESTATES Subdivision; and
WHEREAS, the City Council of the United City of Yorkville has received a positive
recommendation from the Plan Commission of the United City of Yorkville
recommending approval of said Preliminary/Final Plat of Subdivision;and
NOW THEREFORE, upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting, the following action is hereby
taken by the City Council of the United City of Yorkville:
1. The Preliminary/Final Plat of Subdivision for the SWANSON LANE
ESTATES Subdivision is approved and all appropriate City officials are hereby
authorized to execute same.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this Day of , A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of , A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560