City Council Packet 2005 03-08-05 United City of Yorkville
County Seat of Kendall County 800 Game Farm Road
EST ,! =F ° s
Yorkville, Illinois, 60560
. . Telephone: 630-553-4350
Off` �. y Fax: 630-553-7575
� 'O Website: www.yorkville.il.us
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 PM
Revised 3/8/05 Tuesday, March 8, 2005
Call to Order: 7:00 p.m.
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Rich Sticka Valerie Burd Marty Munns Joe Besco
Paul James Larry Kot Wanda Ohare Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting: Ad-hoc: Technology Committee
7:00 p.m., Monday, March 28, 2005 7:00 p.m., Wednesday, March 16, 2005
City Hall Conference Room City Hall Conference Room
Economic Development Committee:
7:00 p.m., Thursday, March 17, 2005
City Hall Conference Room
Administration Committee Meeting:
6:30 p.m., Thursday, April 7, 2005
City Hall Conference Room
Public Safety Committee Meeting:
6:30 p.m., Thursday, March 10, 2005
City Hall Conference Room
Public Hearings: None
City Council Meeting Agenda
March 8, 2005
Page 2
Citizen Comments:
Presentations:
1. Blue Star Banner Presentation by Yorkville American Legion
2. YEDC Annual Report by Lynn Dubajic
Consent Agenda
1. Police Reports for January 2005
2. Building Permit Reports for January 2005
3. Resolution to Approve Schoppe Scope of Service for Northwest Land Use Plan Map Revision - authorize
Mayor and City Clerk to execute, subject to collection of sufficient funds from property owners
4. Ordinance Amending the Water Works Ordinance No. 1974-69 - authorize Mayor and City Clerk to execute
5. Enabling Ordinance to Create Special Service Area for Menard, Inc. - Prairie Meadows Subdivision-
authorize Mayor and City Clerk to execute
6. Bristol Kendall Fire Department Request for Fee Consideration for Permits/Reviews for Building their New
Station—authorize waiving the city portion of any fees associated with building their new facility on
Kennedy Road and McHugh Road, however, requiring payment of City "out of pocket expenses"
Plan Commission /Zoning Board of Appeals:
Minutes for Approval(Corrections and Additions):
Minutes of City Council— None
Minutes of Committee of the Whole— October 5,2004 and February 15, 2005
Bill payments for approval from the current Bill List (Corrections and Additions):
Checks total these amounts:
$ 608,895.08 (vendors)
$ 3,487.50 (vendors)
$ 154,599.18 (payroll period ending 2/19/05)
$ 766,981.76(total)
City Council Meeting Agenda
March 8, 2005
Page 3
Reports:
Mayor's Report:
1. Request for Renewal to YEDC
2. Redevelopment Agreement for Countryside Shopping Center
a. Ordinance Approving the Redevelopment Agreement for Countryside Shopping Center
3. Countryside Shopping Center TIF—Adopt Bond Ordinance
4. 2004 Annual Report
Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Executive Director of Parks &Recreation Report:
Community &Liaison Report:
Committee Reports:
Public Works Committee Report:
1. No Report
Economic Development Committee Report:
1. No Report
Public Safety Committee Report:
1. No Report
Administration Committee Report:
1. Crowe, Chizek, and Company LLC 2005-2007 Audit Engagement Contract
City Council Meeting Agenda
March 8, 2005
Page 4
Additional Business:
Executive Session:
1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of
the public body or legal counsel for the public body, including hearing testimony on a complaint lodged
against an employee of the public body or against legal counsel for the public body to determine its validity.
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2004 —2005
PUBLICWORKS
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Committee: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Sticka Sanitation and Waste
Committee: Alderwoman Burd
;ECONOMIC DEVELOPMENT _
_
Committee Departments Liaisons
Chairman: Alderman Sticka Planning& Building &Zoning Chamber of Commerce
Committee: Alderwoman Burd Business & Economic Dev. Kendall County Econ. Dev.
Committee: Alderwoman Spears Plan Commission
Committee: Alderman Munns Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention&
Tourism Council
Downtown Re-development
City Council Meeting Agenda
March 8, 2005
Page 5
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2004—2005 (Con't)
;PUBLIC SAFETY
Committee Departments Liaisons
Chairman: Alderman Kot Police Human Resource Comm.
Committee: Alderwoman Ohare Schools School District
Committee: Alderwoman Spears Public Relations KenCom
Committee: Alderman James
;ADMINISTRATION
Committee Departments Liaisons
Chairman: Alderman James Finance Metra
Committee: Alderwoman Ohare Public Properties Library
Committee: Alderman Kot Personnel Cable Consortium
Committee: Alderman Besco
IAD-HOC: TECHNOLOGI�'�,,
Committee �~
Chairman: Alderman Munns
Committee: Alderman Kot
Committee: Alderman Sticka
Committee: Alderwoman Ohare
2005 REPORT TO THE YORKVILLE CITY COUNCIL
YORKVILLE ECONOMIC DEVELOPMENT CORPORATION
OVERALL STRATEGIES FOR 2005:
- Focus on raising awareness with significant regional and national developers,
and commercial real estate brokers.
- Interface with individuals and franchisees that will provide opportunities to fill
current vacant space, or space committed to be built, in order to create the
image of our continuous growth.
- Continue to focus on relationships with residential developers and the City to
obtain results that meet the quality of life standard requested and population
to support balanced commercial growth.
ACTION STEPS:
- Continuously call on current Yorkville businesses.
- Continuously call on prospective Yorkville businesses.
- Implement marketing materials consistent with YEDC goals and objectives,
including new marketing techniques and vehicles such as CD ROM, and
specialized brochures.
- Develop events to showcase velocity of residential development to individuals
directly involved with commercial development.
- Continue the process of building relationships with local and statewide
organizations, to further referral sources.
- Continue education processes, which offer opportunities for the business
community access to programs, which bolster the business climate.
- Develop processes to expose current businesses to perspective customers,
through marketing events and techniques.
- Participate in local, regional and national events where perspective business
clients are present.
- Utilize educational opportunities on Economic Development as available.
CONTINUING PARTNERSHIPS:
Burlington Northern Sante Fe Railroad (BNSF).
Through an economic development program with the railroad, and other
neighboring communities along Route 34, a new "Route 34 logistics corridor" has
been branded. This year the group will be hosting a "Rail Tour" of the corridor in
October from Galesburg to Chicago's Union Station; sponsoring a CoreNet
Luncheon on Thursday, September 8th in Chicago; and Site Selector Reception
in November. There will also be a direct mail piece with leads supplied by
Whittaker Research.
YEDC Report
March 2005
Page 2
UPCOMING HIGHLIGHTS AND EVENTS:
International Council of Shopping Centers: (ICSC)
January 19 & 20, 2005 — Alliance Program & Idea Exchange in Chicago (2 Day
event with community showcase booth - 5th year participating)
May 22 to 25, 2005 — Spring Convention, LasVegas (4 Day event — 4th year
participating)
October 27, 2005 — Chicago Deal Making (1 Day event — 5th year participating)
National Manufacturing Week (McCormick Place):
March 7 to 10, 2005 — Will act as State/Local rep (Multiple day event — 4th year
participating)
Plastics USA Trade Show (McCormick Place):
Sept. 28 to 30, 2005 - Will act as State/Local rep (Multiple day event — 4th year
participating)
River Valley Workforce Steering and Marketing Committees:
Committee represents Kendall, Kane & DeKalb Counties. It is the goal of this
Committee to assist in preparedness and future employment needs of the
business community in these three counties. The group works together to help
determine which industry sectors are showing growth and decline, current and
future workforce supply, education, transportation, and quality of life for the area.
"Aiming for Success" Job and Career Fair:
Annual Spring event will be held on Tuesday, March 29, 2005 at the Yorkville
High School Cafeteria. In 2004 there were 40 businesses that participated with
over 400 prospective employee candidates in attendance. This event not only
offered employment opportunities, but also workshops on with resume writing,
interviewing skills.
Yorkville Business Institute:
This series of educational workshops will be facilitated by Waubonsee
Community College and Aurora University, and be jointly sponsored by the
YEDC and Yorkville Area Chamber of Commerce. Topics will focus on sales and
marketing, customer service, time management, and operational efficiencies.
We are very pleased to say that in 2004 over 100 Yorkville business
professionals took part in this very successful series, and 10 individuals were
recognized for completing all 4 workshops. Dates for 2005 are Friday February
25th, Friday June 3rd, Friday September 9th, and Friday December 2nd
YEDC Report
March 2005
Page 3
Business Assistance Expo:
Bringing together over 20 programs that provide a variety of assistance, including
low interest loans, grants, workforce training and development to the business
community; this Expo has been adopted by other communities looking for ways
to reach out to the business community. This year we will also offer a short
seminar to all attendees to provide an overview of the programs, with a special
focus on small business development. In 2005, the event will take place on
Wednesday, May 4th.
Summer Outing 2005:
This "fun" social event allowed prospective Yorkville businesses an opportunity to
get to know current stakeholders. In 2004 we headed for Wrigley Field on
August 27th, with this year's date confirmed for Friday, September 16th
YEDC Annual Meeting 2005:
Our 5th Annual Meeting will be held on Monday, October 10th, at the Yorkville
High School Cafeteria. We review and acknowledge the accomplishments for
new development and business expansion during the past 12 months. It is also
a time to look forward to the upcoming year, and offer "thanks" to the
partnerships and relationships that were so important to the Yorkville business
community. We are currently coordinating an important keynote speaker for this
milestone event.
Commercial Broker Tour of Yorkville:
The YEDC will host a half-day tour of Yorkville for a select group of commercial
real estate brokers who are directly responsible for major national and regional
retailers, as empowered site selectors for future locations. This event will begin
as a "Road Tour" aboard a deluxe motor coach, be scripted to allow maximum
information and highlights, end with a luncheon, and take place in the late
summer.
REAL ESTATE TAX ABATEMENT PROGRAM:
The YEDC will present the recently approved Kendall County Real Estate Tax
Abatement Program to all taxing districts affected by development in Yorkville.
This program will allow industrial, warehouse, professional office, headquarters
and targeted industries to apply for a three to five year graduated real estate tax
abatement. The YEDC will inform all taxing bodies when an eligible business is
locating in Yorkville, and work with each district to provide necessary information
to determine if that district is willing to offer abatement to the end user.
it
YEDC Report
March 2005
Page 4
TARGETED ADVERTISING 2005:
"Northern Illinois Real Estate Magazine" — Listing in June and November
Economic Development Directories.
"Illinois Real Estate Journal" — Quarter page ad in four issues. March, May,
September, and November 2005.
"Metro-Chicago Retail Space Guide" - Half page color ad in both the Spring
and Fall issues. Distributed at ICSC events, and direct mail. Tag ads in both the
Spring and Fall issues.
"Metro-Chicago Business Park Guide" — Distributed at CoreNet and IRDC
events, and direct mail. Tag ads in both the Spring and Fall issues.
"Area Development Magazine" — February 2005 issue. Distributed at National
Manufacturing Week and other industrial based trade shows, plus direct mail.
Also includes Chicago Metro Report, 3 site listings in Fast Facility Section,
Annual Midwest States Regional Review, and Banner Ad on Website and CD-
Rom.
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Yorkville Economic Development Corporation
4th Annual Meeting
Program
Noon Welcome
12:20PM Full Lunch Buffet Served
12:45PM Introductions:
YEDC Chairman, Stan Free
United City of Yorkville Mayor, Arthur Prochaska, Jr.
YEDC Executive Director, Lynn Dubajic
Golden Arrow Awards:
Earthmover Credit Union — New Development
Peter Lo Destro, D.D.S. — New Development
UnionBank — New Development
Team Eagle Packaging Systems, Inc. — Business Expansion
Accessible Living, Ltd. — Business Expansion / Redevelopment
Keynote Speaker:
Jack Lavin, Director
Illinois Department of Commerce & Economic Opportunity
1:30PM Adjourn
The Yorkville Economic Development Corporation
Would like to take this opportunity to share
Our Goals & Objectives with you!
• Remain focused on the primary mission of commercial & industrial attraction, retention &
expansion.
• Assist with community preparedness for additional development& expansion. •
• Facilitate development of an adequate workforce, to meet the employment needs of
Yorkville's industry & business.
• Effectively communicate with local industries, businesses, residents, educational &
governmental groups.
• Create a diversified tax base for Yorkville, while maintaining the challenges of managed
growth.
• Broaden Yorkville EDC's funding base & mix.
To All Yorkville Economic Development Corporation Members and Annual Meeting Sponsors:
The Yorkville Economic Development Corporation and the United City of Yorkville have an ambitious set of
goals for the upcoming year of 2005. We are continuing our work on attracting a broad spectrum of
commercial, service, and industrial users to Yorkville. We will also persist in our work with corporate,
academic, and government agencies committed to sustaining an economic development program that
creates jobs, and a diversified tax base for Yorkville, while maintaining the challenges of managed growth.
Yorkville is a business-oriented community committed to education, healthcare, recreation and overall
quality of life.
We thank you for your participation in the events that we sponsored during this year. We will continue to
reach out to all of you, with new opportunities in the future that will provide educational and training
programs, workforce development, financial options and grants, and best practices for the Yorkville business
community. It is quite evident that a strong business climate benefits everyone who lives and works in
Yorkville.
As always, we encourage your input, questions, needs, and concerns on an ongoing basis. It is truly
through and with your support and participation we will be able to achieve success in this most important
venture. If you are aware of any program that you would like the YEDC to explore, please let us know.
Remember that you are always welcome to check with us on any business related topic. We look forward to
working with each of you this coming year!
Sincerely,
4,1 jadizz,d )
Lynn Dubajic
Executive Director
Yorkville Economic Development Corporation
Yorkville Economic Development Corporation
Accomplishments & Highlights
2003-2004
• On an ongoing basis,made presentations to various local civic, professional and community groups on Economic Development in
the community. Ensuring the community is aware of educational opportunities has a far-reaching effect in bolstering the business
climate of the community.
• Continued relationship building with representatives from local, statewide, regional and national groups and organizations,which
offer unique opportunities to Yorkville and its diverse and growing business community.
• Moved to new office located at 207 Hillcrest Avenue in Yorkville,during the 2003 Christmas Holiday Season.
• Sponsored the"YORKVILLE BUSINESS INSTITUTE",which is a series of four educational workshops. This educational series is
a partnership with the Yorkville Area Chamber of Commerce, Aurora University, and Waubonsee Community College. The
workshops are available for all YEDC and YACC members at no cost,and focus on issues that are important to all businesses such
as marketing,time management,communication skills,strategic planning and goal setting.
• Served as a member of the River Valley Workforce Investment Board, which focuses on the geographical area comprised of
Kendall, Kane and DeKalb Counties. This area is in the midst of changes spurred by moderate local growth combined with
tremendous regional growth.This Board deals with industries facing critical shortages in the workforce,and focuses on continuous
improvement in workforce development in order to strengthen area business and improve overall economic health of the area.
• Participated in the International Council of Shopping Centers"Idea Exchange&Alliance Program", held in Chicago on February
24th&25th,2004 as an exhibitor showcasing development opportunities in Yorkville.
• Sponsored Yorkville's "AIMING FOR SUCCESS JOB & CAREER FAIR" on April 6th, 2004. This event, which was held at the
Yorkville High School(new for 2004),saw a total of 39 business participants meet with over 400 perspective employee candidates.
Also on hand were training professionals who offered employee candidates educational workshops such as developing resume
writing and interviewing skills. This highly successful event will continue to take place on an annual basis.
• Participated with DCEO(State of Illinois)on an ongoing basis,as a representative of the State at national and international trade
shows such as the CoreNet Global Summit on Sunday May 16th,2004 at the Hyatt Riverwalk in Chicago.
• Co-Sponsored an educational seminar on"SSA's"with the United City of Yorkville on April 28th,2004. This seminar served as an
introduction and explanation of the mechanics of this new financing tool to local realtors and builders,who will be interfacing with
SSA's on behalf of their customers and clients.
• Attended the four-day International Council of Shopping Centers(ICSC)Spring Convention held May 23`d through 26th,2004. The
event,which took place at the Las Vegas Convention Center, is the largest gathering of real estate and retail professionals in the
world. Over 40,000 people attended the Convention including Commercial Developers,Brokers,Retailers and Organizations(such
as the YEDC)representing communities.The YEDC utilized this convention to discuss development opportunities with perspective
retailers,developers and brokers;and to present information and showcase sites in Yorkville.
• Hosted a special "Open House" event to celebrate and display the YEDC's new office on Thursday June 3id, 2004. Over 200
individuals induding members,developers,brokers,and well-wishers from throughout the Chicagoland area attended the event
• The YEDC held its Third Annual Summer Outing on August 27,2004. A total of 55 individuals enjoyed watching the Chicago Cubs
play the Houston Astros at Wrigley Field. The outing allowed local business and civic leaders, to meet with perspective
businesses,developers,and brokers in order to discuss development opportunities in Yorkville. It is the goal of the YEDC to bring
the groups together,to provide important and useful information, and to promote the community of Yorkville to those perspective
business partners that the YEDC has been working with for the past year.
• Called on over 140 current Yorkville businesses to discuss their needs, issues, and concerns. This establishes an ongoing
relationship so that these business owners and decision makers feel the YEDC is a tool and resource for them to use at any time.
• Currently working with five Yorkville businesses(service, retail and industrial)with plans for expansion in Yorkville.The important
relationships formed with local business,allows decision makers to explore options in Yorkville,where needs can be met
• Called on over 105 developers/brokers, in order to effectively communicate the development opportunities in Yorkville,which will
then create vital future endeavors and opportunities. Maintained database to track property and buildings for sale or lease.
• Called on over 110 businesses outside of Yorkville in order to develop relationships for creation of new business to Yorkville. Also
established regular contact with these perspective Yorkville businesses.
• Worked with all commercial and industrial developers with issues that occur during development and construction processes.
Actively participated with all developers and prospective tenants or prospective out lot purchasers with discussion and information.
• Increased member investors from 115 members to 149 members,which resulted in$23,800 in additional investment dollars to the
Corporation.
Yorkville Economic Development Corporation Membership
As of September 30, 2004
Executive Members
And Board of Directors:
Castle Bank Yorkville, Stan Free Chairman YEDC
United City of Yorkville, Arthur Prochaska, Jr. Vice Chairman YEDC
Inland Real Estate, Richard Artman Treasurer YEDC
AMG Homes, Inc., Chad Gunderson Secretary YEDC
Coldwell Banker Primus Realty, Richard Faltz
Engineering Enterprises, Inc., Jeff Freeman
Hamman Property Ventures, Don Hamman
HRM Properties & Development, LLC, Harold Oliver
MPI Joint Ventures, Arthur Zwemke
Old Second Bank- Yorkville, Tom Thomas
Provena Mercy Center, Terri Dressel
Rush-Copley Medical Center, Nancy Wilson
Sexton Companies, Drew Daniels
Smith Engineering Consultants, Inc., Jim Hoving
UnionBank, Larry Kingston
Yorkville Area Chamber of Commerce, Mike Burks
Yorkville Community Unit School District#115, Dr. Thomas Engler
General Members:
Aurora Sign Company, Rick Demski
Brenart Eye Clinic, Dr. Nicole Brenart-Zangler
Bristol Kendall Fire Protection District, Mike Hitzemann
Burks Brothers Drywall, Inc., Michael Burks
Burnside Homes, Jeffrey Hyman
Cardinal Homes, Inc., Barry Mayworm
Caterpillar, Inc., Michael Groff
Centex Homes, Kevin Stough
Concord Homes Inc., Tom Koenig
Dommermuth, Brestal, Cobine &West LTD, John Philipchuck
Edward Hospital & Health Services, Sandy Benson
FE Wheaton, Jeff Brown
Greco-Reggi Yorkville, Barry Reggi
H. Linden & Sons Sewer &Water Inc., Linda Linden
Harbour Contractors, Inc., Keith Jones
Harris Bank, N.A., Ray Gonzalez
International Codes Consultants and Inspections, Inc., Barbara Dettmer
We would like to thank the membership for their support, participation
and investment in Yorkville's business community future.
Yorkville Economic Development Corporation Membership
As of September 30, 2004
General Members:
(continued)
J. Alexander Hunt, Inc., Jay A. Keller
Kendall County, John Purcell
Kimball Hill Homes,Richard J. Young
Law Office of Daniel J. Kramer, Dan Kramer
Law Offices of Dallas Ingemunson, Gregg Ingemunson
Lennar Chicago, Inc., Sheri Redmon
Martin Plumbing and Heating Company, Tom Martin
Meadowbrook Homes, Inc., Aladdin Nassar
Meadowvale, Inc., Steve Steinwart
Menard, Inc., Jamie Radabaugh
Mid-America Investment& Development Company, Tim Bossy
Midwest Development LLC, Bruce Sperling
Montalbano Homes, Mark Malouf
National Shopping Plaza, George Maniates
Ocean Atlantic, Mitch LaFave
Parkway L.L.C. Commercial & Medical Development, Jim Ratos
Property Concepts Inc., Angelo Kleronomos
Pulte Homes, Dan Venard
Richard Marker Associates, Inc., Clayton Marker
Roger's Flooring of Yorkville, LLC, Roger Wanshek
Saravanos Properties, L.L.C., Larry Saravanos
Schoppe Design Associates, Mike Schoppe
SGC Inc., Gary Ciampi
Syregelas Properties, Inc., Lobby Syregelas
T.J. Adam & Company, Tom Ragauskis
Tanglewood Development Corp., Robert Nelson
The Windham Group, Carol Ultsch
Tim Greyer Builders Inc., Tim Greyer
Tucker Development Corp., Fred Heichman
UP Development Corporation, Scott Fish
Walter E. Deuchler Associates, Inc., John Frerich
Weblinx, Inc., Andy Clements
William Ryan Homes, Patt Mohapp
Wiseman-Hughes Enterprises, Lawrence Vaupel
Wrigley Manufacturing, Ron Ream
WSPY Radio &TV 30, Beth Pierre
Wyndham Deerpoint, Richard Guerard
XPAC, Mike Schiltz
We would like to thank the membership for their support, participation
and investment in Yorkville's business community future.
Yorkville Economic Development Corporation Membership
As of September 30, 2004
Associate Members:
1st Signature Homes GMAC Real Estate, Nadine Richardson
Advanced Physical Medicine of Yorkville, Dr. Brian Berkey
Alpha Precision Inc., Jake Brolsma
American Family Insurance, Brian Weiss
Aurora University, Shawn Green
Bay Mortgage, Dan Bijak
CARSTAR Yorkville, Dean Fisher
Cascade Waterworks Manufacturing Company, Bill Witzel
Caywood &Associates, Inc., Mike Burgin
Centers for Foot&Ankle Surgery LTD, Dr. Thomas Rappette
Century 21 Lemar Realty, Janet Blue
Chicago Title Insurance Company, Rich Wagner
Chris Mastorakos
Chris Valentine
Club 47 Health & Fitness, Ron Walker
ComEd, Allan Armstrong
Crestview Builders Incorporated, Ron Wehrli
Designs &Signs by Anderson, Bill Dahl
Device Technologies, Inc., Rick Kunzelman
Dreyer Medical, John Potter
Dynetik, Inc., Erika Beardsley
Earthmover Credit Union, Warren "Shoes"Schumacher
Edward Jones Investments, Alan Hubbard
ERA Tuscany Realty, Gary Cervelli
Fox Metro Water Reclamation District, Tom Muth
Fox Valley Family YMCA, Becky Morphey
Fox Valley Shopping News, Dick Whitfield
G.H. Haws &Associates, Scott Haws
GRW Enterprises, LLC, Grant Westphal
Horton Insurance Agency, Brett Horton
Illinois Audio Productions, Chuck Filippi
Innovative Information Systems, Inc., Jonathan Smith
JML Printing & Graphics, Joe Lorusso
John Greene Realtor, Shirley Gombert
Kendall County Record, Kathy Farren
Kendall Hill Nursery, Kathy Sharp
Kendall Printing, Annette Powell
Kopy Kat Copier, Inc., John Kaufman
Law Office of Melissa Anne Maye, Melissa Anne Maye
Law Title Insurance Company, Inc., Peggy Fowler
Manpower, Ruth Jones
McCue Builders, Inc., Patty Harbin
Michael C. Walsh &Associates, P.C., Michael Walsh
Midwest Environmental Consulting Services, Inc., Blake Mellecker
We would like to thank the membership for their support, participation
and investment in Yorkville's business community future.
Yorkville Economic Development Corporation Membership
As of September 30, 2004
Associate Members:
(continued)
Midwest Executives Real Estate, David Balderas
Muellner Construction Inc., Jeff Muellner
National City Mortgage, Beth Prickett
Net Works Consulting Resources, Inc., Matthew Kaseeska
Newlyweds Foods, Dennis Baxter
Nicor Gas, Carmen Morales
Oak Brook Bank, Philip Olivero
Old Coach Works Restorations, Robert Baker
Peter Lo Destro, D.D.S., Dr. Peter Lo Destro
Pilmer & Barnhart, Attorneys at Law, Bob Pilmer
Pond Supplies of America, Gary Wittstock
Prime Land Management, LLC, Bill Davis
R.C. Romine, Inc., Robert Romine
R.C. Wegman Construction Company, Carl Wegman
RE/MAX Great American II, Ted Laatz
Realty Executives Success, Bruce Steinke
Rehannah Enterprises, Inc., Moe Kapadia
Saint Joseph Cabinetry & Designs, Greg Millen
SBC, Valerie Bruggeman
Scott F. Ammons, Inc., Scott F. Ammons
State Farm Insurance, Judy Heim
Suburban Real Estate Services Inc., Bryan E. Barus
TCF National Bank, Sharon Benavides
Team Eagle Packaging Systems, Inc., Don Duffy
Thomas Alarm Systems, Tom O'Brien
Thomas D. Hughes Land Developer, Tom Hughes
Thomas W. Grant, Attorney At Law, Tom Grant
Valley West Community Hospital, Brad Copple
Vesco Reprographic Division of the Straits Co. Inc, Paul Straits
Vets Parkway LLC, Peter Kappos
Walker Drywall, Inc., Dave Walker
Waste Management, Steve Wiegers
Waubonsee Community College, Norm Paul
Willman & Groesch, Laurel Willman
Willson Graphics, Holly Willson
Yorkville Dental, Leanore Winn
Yorkville Family Practice, Dr. Daniel Sikic
Yorkville Kitchen, Bath & Flooring, Inc., Scott Olson
Yorkville-Bristol Sanitary District, Ralph Pfister
Zeiter-Dickson Insurance, Joel Ottosen
We would like to thank the membership for their support, participation
and investment in Yorkville's business community future.
Biography of our Keynote Speaker:
lath Lavin
Director of Illinois Department of Commerce and Economic Opportunity
Jack Lavin, 41, a resident of Chicago's Northwest side for the past sixteen years, has 17 years of experience and a
record of job creation and financial management in the Chicago business world and in Illinois state government. He is
also an involved community leader, husband and father. He and his wife Kathy have two children: Emily, 8 and
Michael, 5.
Jack grew up in Elmhurst, in the Chicago suburbs. He graduated from York High School and holds an MBA from the
University of Chicago with a specialization in finance and a master's degree in International Relations from the
University of Chicago. He also completed a semester of graduate studies at Yonsei University in South Korea. His
undergraduate degree, where he finished with magna cum laude honors, is from the University of Illinois at
Champaign.
Success in business
Prior to being named Director of the Illinois Department of Commerce and Economic Opportunity, Jack worked as
Chief Financial Officer for Rezko Enterprises, where he was directly responsible for the financial operations,
accounting, budgeting, capital planning, banking, new site development and construction of a $100 million dollar
company. Rezko Enterprises had over 125 Panda Express and Papa John's Pizza stores primarily in the Midwestern
United States. Jack was with Rezko Enterprises for over seven years and helped lead their growth from eight
restaurants in 1995 to their current size.
Previously, he served in key financial positions at Abbott Laboratories in Puerto Rico and North Chicago, including
positions as a financial analyst and cost analyst.
Success in government
Jack served from 1993-1995 as Deputy State Treasurer for the State of Illinois, where he was directly responsible for
all investment strategies and programs in the Treasurer's $5 billion annual investment portfolio. Prior to that, he was
Director of Development Finance for the State Treasurer from 1991-93.
Among Jack's major accomplishments is that he more than tripled the amount of money the State Treasurer invested
in economic development from $221 million in 1990 to over $830 million in 1994. The economic development
programs he oversaw helped more than 25,000 Illinois families and businesses gain access to credit by investing
more than $2 billion in the Illinois economy. These programs helped the office win awards from the National
Association of Women Business Owners, the Illinois Coalition for Citizen with Disabilities and the African-American
Contractor's Association.
During Jack's four years in the State Treasurer's Office, the Treasurer invested money in banks to ensure the banks
could make loans to create and expand businesses, including employee-owned, minority-owned and women-owned
businesses, and for loans to veterans and rural health clinics. These loans created or retained 7,800 permanent jobs,
over 6,000 housing units over 10,000 low-cost,first-time homebuyers' mortgages.
During his tenure as Deputy Treasurer, the office won the Government Finance Officers' Association 1994 award for
excellence for the Small Business Means Big Business program,which he developed and oversaw.
Jack also played a key role in the development and passage of several major bills in the General Assembly to help
economic development. Jack wrote, developed and testified on legislation to expand childcare, recycling and worker
retraining and create a Capital Access Program in Illinois.
In addition, Jack served on the Board of the Prairie State 2000 Authority from 1991-1995. This Authority was the
premier job-training agency for the State of Illinois for retraining already employed workers in the new global
economy.
i
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•SdOSNOdS JNI133W TYflNNV HIP Da3A
z• o e/ o United City of Yorkville Memo
- 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
I Telephone: 630-553-4350
615 11Fax: 630-553-7575
.74CE ,V\
Date: March 8, 2005
To: Mayor& City Council
U-"Z
From: Traci Pleckham—Finance Director jj
CC: Tony Graff—City Administrator
Subject: Amendment to bill list
Attached please fmd an additional bill list to be considered at tonight's City Council meeting.
The bills totaling $3,487.50, all payable to Attorney Wyeth, were received after the 3/1/05
Committee of the Whole meeting.
•
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UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
PAY PERIOD ENDING 2/19/05
SOCIAL
REGULAR OVERTIME TOTAL SECURITY IMRF TOTALS
ADMINISTRATION $21,804.46 $0.00 $21,804.46 $1,668.03 $1,701.57 $25,174.06
ENGINEERING $9,288.70 $46.67 $9,335.37 $714.15 $759.89 $10,809.41
POLICE $52,918.04 $1,378.39 $54,296.43 $4,153.66 $316.62 $58,766.71
PUBLIC WORKS $20,076.34 $2,441.24 $22,517.58 $1,722.62 $1,764.07 $26,004.27
LIBRARY $5,617.40 $0.00 $5,617.40 $429.73 $267.25 $6,314.38
RECREATION $12,520.63 $0.00 $12,520.63 $957.85 $843.04 $14,321.52
PARKS $11,407.59 $0.00 $11,407.59 $872.67 $928.57 $13,208.83
TOTALS $133,633.16 $3,866.30 $137,499.46 $10,518.71 $6,581.01 $154,599.18
TOTAL INVOICES 03/08/2005 $608,895.08
ADDITIONAL BILL LIST $3,487.50 Revised 3/08/05
TOTAL PAYROLL 02/19/2005 $154,599.18
TOTAL DISBURSEMENTS $766,981.76
REVISED 3/08/05
ATE: 03/08/05 1111 UNITED CITY OF YOR•LE PAGE: •
IME: 16:08:20 DETAIL BOARD REPORT
D: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2005
INVOICE # INVOICE ITEM
ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
'YETHATY JOHN JUSTIN WYETH
134 02/01/05 01 LINCOLN PRAIRIE 01-000-13-00-1372 03/08/05 37.50
A/R - OTHER
02 REVIEW PUBLICATION NOTICE ** COMMENT **
INVOICE TOTAL: 37.50
135 02/01/05 01 ASPEN RIDGE - REVIEW 01-000-13-00-1372 03/08/05 37.50
A/R - OTHER
02 PUBLICATION NOTICE ** COMMENT **
INVOICE TOTAL: 37.50
136 02/01/05 01 LANDSCAPE DESIGNS 01-000-13-00-1372 03/08/05 37.50
A/R - OTHER
02 REVIEW PUBLICATION NOTICE ** COMMENT **
INVOICE TOTAL: 37.50
137 02/01/05 01 ADMIN-EMPLOYEE & LEGAL REVIEWS 01-110-61-00-5300 03/08/05 1,950.00
LEGAL SERVICES
INVOICE TOTAL: 1,950.00
138 02/01/05 01 ADMIN-ENG REVIEW WITH J WYWROT 01-110-61-00-5300 03/08/05 75.00
LEGAL SERVICES
INVOICE TOTAL: 75.00
139 02/01/05 01 ADMIN-TIFF BOND REVIEW 01-110-61-00-5300 03/08/05 150 . 00
LEGAL SERVICES
INVOICE TOTAL: 150. 00
140 02/01/05 01 KYLYN'S RIDGE ANNEX REVIEW 01-000-13-00-1372 03/08/05 37.50
A/R - OTHER
INVOICE TOTAL: 37.50
141 02/01/05 01 MENARDS-DECLARATION AMENDMENT 01-000-13-00-1372 03/08/05 75.00
A/R - OTHER
INVOICE TOTAL: 75.00
ATE: 03/08/05 • UNITED CITY OF YOR•LE PAGE: 411/
IME: 16:08:20 DETAIL BOARD REPORT
D: AP441000.WOW
INVOICES DUE ON/BEFORE 03/08/2005
INVOICE # INVOICE ITEM
'ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
IYETHATY JOHN JUSTIN WYETH
142 02/01/05 01 HEARTLAND-RESPOND TO QUESTION 01-000-13-00-1372 03/08/05 37.50
A/R - OTHER
02 ON RECORDING REVISION TO ** COMMENT **
03 RECAPTURE ** COMMENT **
INVOICE TOTAL: 37.50
143 02/02/05 01 CROSS CHURCH - MTG WITH 01-000-13-00-1372 03/08/05 150.00
A/R - OTHER
02 REPRESENTATIVES REGARDING ** COMMENT **
03 DEVELOPMENT NEAR CHURCH ** COMMENT **
04 PROPERTIES ** COMMENT **
INVOICE TOTAL: 150.00
144 02/01/05 01 MPI ISSUES 01-000-13-00-1372 03/08/05 225.00
A/R - OTHER
INVOICE TOTAL: 225.00
145 02/02/05 01 ADMIN-IEPA FORMAT ISSUES 01-110-61-00-5300 03/08/05 225.00
LEGAL SERVICES
INVOICE TOTAL: 225.00
146 02/01/05 01 GOSPEL ASSEM-PREPARE ORDINANCE 01-000-13-00-1372 03/08/05 150.00
A/R - OTHER
02 FOR APPROVAL OF AGREEMENT, ** COMMENT **
03 FINAL REVIEW OF AGREEMENT ALL ** COMMENT **
04 FOR CITY COUNCIL APPROVAL ** COMMENT **
INVOICE TOTAL: 150.00
147 02/01/05 01 ASPEN RIDGE-PARKS MEETING 01-000-13-00-1372 03/08/05 150.00
A/R - OTHER
INVOICE TOTAL: 150.00
148 03/08/05 01 HAMMON-USPS REVIEW EASEMENT 01-000-13-00-1372 03/08/05 150.00
A/R - OTHER
INVOICE TOTAL: 150.00
VENDOR TOTAL: 3, 487. 50
TOTAL ALL INVOICES: 3, 487 . 50
c 4 4(5
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2005-
RESOLUTION APPROVING AGREEMENT WITH
SCHOPPE DESIGN ASSOCIATES, INC.
FOR
COMPREHENSIVE PLAN AMENDMENT
(NORTHWEST LAND AREA)
WHEREAS,the City Council of the United City of Yorkville has considered
approval of an agreement with Schoppe Design Associates, Inc. for amendment
consulting services related to amending a portion of the City's Comprehensive Plan, and
WHEREAS, a copy of said agreement is attached hereto and incorporated herein as
Exhibit "A"; and
WHEREAS, the City shall use funds contributed by certain land owners to pay for
the consulting services, and the City desires to have said funds deposited prior to the
initiation of the consulting services.
NOW THEREFORE,upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting, the Agreement in the form set
forth in Exhibit "A"is hereby approved subject to the requirement that approval to
commence work shall be withheld until sufficient funds have been deposited by land
owners to make payment for the services to be rendered under the contract. The Mayor
and City Clerk are authorized to execute said Agreement on behalf of the United City of
Yorkville.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois,this Day of , A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of , A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
C4-1
o United City of Yorkville Memo
800 Game Farm Road
EST Naimin1836 Yorkville, Illinois 60560
Se Telephone: 630-553-4350
-60 0 Fax: 630-553-7575
4CE ‘ 'N#
Date: March 4, 2005
To: Mayor and City Council
From: John J. Wyeth, City Attorney
CC: Traci Pleckham, Finance Director
Subject: Ordinance Amending City Water Ordinance
The changes that were discussed at Committee of the Whole on March 1t have been placed into
the Amendment, including an additional Section 6, and the Ordinance has been placed onto the
Consent Agenda. Attached is a redlined version for your convenient reference.
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
ORDINANCE No.2005-
ORDINANCE AMENDING THE WATER WORKS ORDINANCE OF
THE UNITED CITY OF YORKVILLE OR YORKVILLE DATED
OCTOBER 24,1974 AND PASSED AS ORDINANCE NO. 1974-69
WHEREAS,the Mayor and City Council has determined that the Water Works
Ordinance(1974-69)should be amended to provide for certain rights for inspection and
access to records to the Illinois Environmental Protection Agency,and
WHEREAS,said amendments are set forth herein,and have been reviewed and
approved by the Mayor and City Council.
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND THE CITY
COUNCIL OF THE UNITED CITY OF YORKVILLE upon Motion duly made,
seconded and approved by a majority of those so voting,as follows:
Section 1: The City hereby amends the Water Works Ordinance of the United City of
Yorkville by adding a new Section XXVII which is set forth in full as follows:
SECTION XXVII
PART A: Inspection
Right of Access;Use Inspection
The United City of Yorkville and its employees and the Illinois Environmental Protection
Agency shall have ready access at all reasonable times to the premises, places or
buildings where water service is supplied for the purpose of inspecting, examining and
testing the consumption, use and flow of water,and it shall be unlawful for any person to
interfere with, prevent or obstruct the United City of Yorkville or it duly authorized
agent or the Illinois Environmental Protection Agency in its duties hereunder. Every
user of the system shall take the same upon the conditions prescribed in this Section.
PART B: Powers and Authority of Inspectors
Sec. 1 The Director of Public Works and other duly authorized employees of the
United City of Yorkville and the Illinois Environmental Protection Agency,
bearing proper credentials and identification shall be permitted to enter all
properties for the purposes of inspection, observation, measurement, sampling,
and testing in accordance with the provisions of this ordinance. The United
City of Yorkville or his representative shall have no authority to inquire into
any processes, including metallurgical, chemical, oil refining, ceramic, paper,
or other industries beyond that point having a direct bearing on the kind and
source of discharge to the sewers or waterway or facilities for waste treatment.
Sec.2 While performing the necessary work on private properties referred to in
Article VI, Section I above the Director of Public Works or duly authorized
employees of the United City of Yorkville and the Illinois Environmental
Protection Agency shall observe all safety rules applicable to the premises
established by the property owner or its agent and the property owner or its
agent shall be held harmless for injury or death to the United City of Yorkville
employees and the United City of Yorkville shall indemnify the company
against liability claims and demands for personal injury or property damage
asserted against the property owner and growing out of the gauging and
sampling operating, except as such may be caused by negligence or failure of
the property owner or its agent to maintain conditions as required in Article IV,
Section 9.
Sec. 3 The Director of Public Works and other duly authorized employees of the
United City of Yorkville bearing proper credentials and identification shall be
permitted to enter all private properties through which the United City of
Yorkville holds a duly negotiated easement for the purposes of,but not limited
to, inspection,observation, measurement, sampling,repair, and maintenance of
any portion of the water works lying within said easement. All entry and
subsequent work, if any, on said easement, shall be done in full accordance
with the terms of the duly negotiated easement pertaining to the private
property involved.
Sec. 4 Access to Records:The IEPA or its authorized representative shall have
access to any books, documents, papers and records of the United City of
Yorkville which are applicable to the water system of user charges for the
purpose of making audit, examination, excerpts and transcriptions thereof to
insure compliance with the terms of any loan obtained from the IEPA under its
Public Water Supply(PWS)Loan Program.
Sec. 5 Annual Review of Charges: The adequacy of the water service charge shall be
reviewed, not less often than annually, by Certified Public Accountants for the
United City of Yorkville in their annual audit report. The water service charge
shall be revised periodically to reflect a change in the local capital costs of local
capital costs or overhead,maintenance and repair costs.
Sec. 6 Appeals: Users shall be provided.the method for computing rates and service
charges within 14 days of written request. City shall make best efforts to
remedy any disagreement with the method used or the computations made
within 30 days of a formal written appeal outlining the discrepancies.
Section 2: All other provisions of said Water Works Ordinance(1974-69),as amended,
shall remain in full forced and effect.
IN WITNESS WHEREOF,this Ordinance has been enacted this day of
,2005 by the City Council of the United City of Yorkville.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois,this Day of ,A.D.2005.
MAYOR
Passed by the City Council of the United City of Yorkville,Kendall County,
Illinois this day of ,A.D.2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Page 1 of 11 ORAF 1
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
Conference Room
Tuesday, October 5,2004 - 7:00 p.m.
In Attendance:
City
Art Prochaska—Mayor Tony Graff— City Administrator
Valerie Burd- Alderwoman Bill Powell—City Treasurer
Paul James-Alderman Eric Dhuse—Director of Public Works
Wanda Ohare - Alderwoman Kelly Kramer—Representative of City Attorney
Marty Munns—Alderman Lynn Dubajic—Economic Development Director(8:15pm)
Rose Spears-Alderwoman Laura Brown—Executive Director, Parks &Rec
Anna Kurtzman,ICCI
Guests
Dan Waitt—The Beacon News
Kathy Farren—Kendall County Record
Michael Hitzemann—Bristol Kendall Fire Chief
Tom Lindblom—Bristol Kendall Fire Department
George Dinges—Il. Equity Fund, Springfield - (Yorkville Supportive Living)
Steve Horve—Horve Builders, Decatur
Brian Mihelich- CEC, Downers Grove
Kevin Stough—Centex Homes, Elgin
Mike Schoppe— SDA, Oswego
??(Attorney for Centex) —refused to sign name
The meeting was called to order at 7:03pm by Mayor Arthur Prochaska.
Detail Board Report Bill List):
The first item on the agenda was the Bill List.
1. Alderwoman Spears had a question regarding an item not on the list. It was a
check she had signed the previous night, for Pat Summerall for $11,000 that
replaced two other checks for a final payment. The Mayor explained that checks
are to come in by the end of the week and he is asking the City Treasurer to hold
the City check until the money is received. An updated list is expected after the
money is received.
2. Ms. Ohare asked about"notice tickets"which appeared on page 14. These are
for ordinance violations.
Page 2 of 11
3. Page 8 indicated litigation regarding the City vs. Peterson. Mr. Munns asked
about recouping any expenses regardless of the verdict. Ms. Kramer
indicated that the City must pay attorney fees regardless of the case outcome.
The bill list will proceed to the City Council next Tuesday.
Items Recommended by Committee for Consent Agenda:
There were no questions or discussion.
Mayor:
1. Coffee with the Mayor: Sunflower Estates
Mayor Prochaska noted that the next coffee would be October 9th
.
2. PC 2004-06 Centex—Bristol Bay—Annexation and Zoning
Kevin Stough of Centex Homes gave the presentation for Bristol Bay for annexation and
zoning. He showed a map of the proposed land uses for the 588 acres at Route 47 and
Galena Rd. There is a total amount of 230 acres of open space (40%) for recreational
use including a lake or series of lakes. The lake(s) will also handle the stormwater
management of 1900 acres.
Mr. Stough referred to this development as a cluster/conservation concept with single
family, townhomes and condos clustered in areas outside the open space. He also stated
that an additional 40 acre parcel will give frontage on the west side of Rt. 47 and will
allow for some commercial, shift townhomes and condos and allow for larger single
family areas. In addition,there will be a major east/west collector street that will tie in
with Rt. 47 and Dickson Road. Another collector will travel north towards Rt. 30.
Because of the addition of land to the original plan, Centex will present another rezoning
and concept plan to the Plan Commission at a Public Hearing.
Mayor Prochaska asked about a site for the Fire District. Mr. Stough stated that a
possible location for a fire station is being considered at Galena and the north/south
collector. The access will not be directly onto Galena, but rather onto a collector street.
The fire station site would be donated by Centex.
Currently, the Rt. 47 and Corneils 40 acre parcel is considered flood plain. Mr. Stough
said it is hoped that the water can be rerouted to enter the main stormwater area and make
this parcel eligible for development. Mayor Prochaska noted that this property is already
annexed to the City and is zoned B3.
Page 3 of 11
Alderwoman Rose Spears asked about the density of this development. Mr. Stough
replied that it is 2.95 per acre,however,that could change depending on the size of the
regional stormwater area. The density could decrease to 2.3 homes per acre.
Alderwoman Ohare commented that she would like to see a pedestrian walkway for
pedestrians and bikes, incorporated into this development due to the high traffic. Mr.
Stough said there will be a bike path on the east side of the north/south collector. In
addition,there will be a bike path along Galena. He said this entire development is the
northern"gateway"to Yorkville.
It was questioned by Alderwoman Burd if any of the farm sites on the properties were
considered historic. Mr. Stough did not think so, however,the recently acquired 3-acre
Bertram property will be evaluated for any historical significance.
In conclusion, Mr. Stough added that berms will be included along the major roads,to
retain a rural flavor. He also said that the Rosenwinkel property on Galena Road will not
be sold by the present owners and will not be included in this landscaping plan.
This item proceeds to Plan Commission and Public Hearing for the last part of November
or early December. This presentation concluded at 7:27pm.
(The meeting moved forward to agenda item "Public Works-Wetland Mitigation Bank")
Public Works Committee:
2. CEC Proposal for Wetland Mitigation Bank Feasibility Study
Brian Mihelich of Civil Environmental Consultants, Inc. was present to address the
Wetland Study. He said they had proposed to the City to assess whether or not the open
space discussed for Bristol Bay, would be feasible for creating a wetland mitigation bank.
This would entail creating a wetland and wetlands"credits"which could be sold to
developers in the area. He said it would be conducive to being a wetland bank because it
was previously agricultural with tiles in place and already existing small wetland areas.
In addition, the soil conditions make the area a good candidate.
Mr. Mihelich said the process for creating a bank is very lengthy(9-12 months) and that
his firm would be working with the Army Corps of Engineers. The preliminary steps are
"due diligence", before the Corps of Engineers will move forward. The cost to the City
for"due diligence" and a presentation to the Corps is $9200. The funds are not budgeted
at this time and Mr. Graff said that developers could possibly help. He added that
Centex would be approached about front-funding.
Page 4 of 11
A further explanation was given by Mr. Mihelich and the Mayor, regarding the wetlands
"credits". Sometimes a wetland area may be too small to sustain and the developer may
proceed with developing that area. They must then purchase credits for wetlands in
another location. There are no wetland "banks" in this area, however, there are 24 banks
in the Chicago area and 4 in the Rock Island district. Mayor Prochaska said this was a
good example of"thinking outside the box" because a unique area could be created for
Yorkville with tourism possibilities.
Alderwoman Spears asked Mr. Mihelich how many of these types of projects his firm has
been involved in. He replied that they have done many and his partner has done many in
this area in particular.
This concluded Mr. Mihelich's presentation at 7:38pm. Mayor Prochaska said he would
like to move forward with this project depending on funding. Such a study would be
subject to approval by Centex. Attorney Kelly Kramer added that the City has been
looking at a stormwater control ordinance that would be directly tied to wetlands
mitigation. Yorkville would then look at such sites. She said that a small wetland area is
very expensive to maintain. Administrator Graff added that Grande Reserve has already
given money towards the two watersheds on their property: Blackberry Creek and Rob
Roy Creek.
(The meeting then returned to the original agenda)
Economic Development Committee
(Agenda moved to item #4, out of order.)
4. Fire Department Request for Development Fee Increase
Mr. Graff reported that William Dettmer, Code Official, had sent a letter regarding his
review of the proposed Fire Department fees. January 1st is the proposed implementation
date. The Mayor opened the floor for discussion. Alderwoman Spears asked how the fee
structure had changed. The fees for duplexes and townhomes remained the same at
$1000 each. Condominiums are not included since it refers to ownership of a structure.
Apartment-type units will now collect $500 per unit because they are built to a stricter
code (with life safety sprinklers) than duplexes etc. Ms. Burd pointed out that
developers will pass this fee onto a homeowner, while an apartment dweller would not
have the same fee even though the same activities such as cooking, occur in a dwelling.
A comparison with other communities was requested by Alderwoman Spears. Mayor
Prochaska said that other communities do not break it down in this manner and some
neighboring towns do not collect anything for commercial. It was clarified that for a
duplex, each resident would pay $1000. Ms. Spears asked if there were any stats
Page 5 of 11
regarding the number of calls for apartments. Mayor Prochaska stated that the fees are
not for the operation of the Fire Department, but rather for the building and equipment.
The Mayor recommended passage of this fee structure effective January 1st. He added
that this issue will need to be revisited at a later time. It was noted that the commercial
rates would remain the same. Mr. Hitzemann said that hotels and motels had been
omitted from the Fire Department recommendations and those structures will be included
under commercial. Ms. Kramer said that the Development Fee Ordinance will be
amended. The Mayor wants the ordinance completed soon so that the business
community will know this is in effect.
In conclusion, Ms. Kramer will draft the amendment and this item moves to City
Council.
(Next item out of order from agenda)
3. Yorkville Supportive Living Limited Partnership New Directions Assisted Living
Concept
Steve Horve and George Dinges were present to provide information regarding this
assisted living project. They said they desire to use the existing P.U.D. with some
modifications. Those are:
• Change of developer/owner name from New Directions Housing Corporation to
Yorkville Supportive Living Limited Partnership
• Age of eligible residents was changed from 55 to 65
• Changed verbage "individuals who are 55 years of age or older" to"provide
affordable assisted living residences for frail seniors who are 65 years of age or
older".
• The density will change from 15 units to 25 units per acre.
• Asking for 55 spaces of uncovered parking. A facility vehicle will also be
provided since it is anticipated that very few residents will drive.
Alderwoman Spears questioned what the definition of"frail" is. It is based on a"need"
score. Some of that determination is also based on finances, with assistance from
Medicaid if individual finances are depleted. Mr. Dinges explained that Medicaid is
triggered when an individual's assets are gone. This will be a supported living facility,
not necessarily based on income. Some of these units will be rented at the full amount of
$2100 per month.
A site plan map was then presented with the following facts noted:
• The structure is a 2-story building with 50%brick that will blend into the
neighborhood.
• Adequate water retention
Page 6 of 11
• Developers will retain the landscape berm from the original plan
• A similar structure was built in Batavia, however, it is 3-story
Mayor Prochaska commented that there is a need for this type of facility as other senior
programs have come and gone due to lack of money. Ms. Ohare said that she would like
some walking paths added to the plan as well as safety issues being addressed due to the
pond. Mr. Powell asked if there would be an activity room. The plan includes such a
room on the second floor. Ms. Spears added that she would like to see a covered drop-
off area as well as parking spots next to the front this is provided for in the plan.
The Mayor said the next step is the submittal of a plan or layout from the developers and
a Public Hearing would then be scheduled.
(next item out of order from agenda)
1. Revised Landscape Ordinance
Mayor Prochaska said that some questions from local businesses needed to be addressed
in regards to landscaping. One of those questions was: do the landscape standards in the
existing ordinance conflict with or somehow prohibit development of the side yards those
businesses have. Mr. Mike Schoppe stated that where parking lots are adjoining, some
landscaping is required. Ms. Burd asked that two changes be made on page 1, number 1:
it should read ..."All lots which have buildings constructed upon them ...."and
"...except for any property which is being rezoned or for which.." .
Ms. Burd addressed the replacement of trees that have died. Mr. Schoppe said the
ordinance stated that tree preservation standards only apply to a lot five acres or larger.
This is to prevent developers from clear-cutting. If trees are cut down on these lots,the
live trees must be replaced. If trees die within a year of planting,the City can request,
but not require that they be replaced. Ms. Kramer will work with Mr. Schoppe on a
revision to the ordinance clarifying when a tree needs to be replaced on land that is being
developed. It was noted that some municipalities grant rewards through their PUD's if
developers refrain from clear-cutting.
This item moves to the City Council agenda for approval.
2. Appearance Code
Previously requested revisions have been made. A brief discussion followed, regarding
the amount of brick on a façade. Ms. Kurtzman stated that maps are kept for some
newer subdivisions to track the types of façade building materials used on each structure.
The cost of these maps is included in the building permits. Cul-de-sac lots, duplexes and
Page 7 of 11
townhomes were discussed briefly as they relate to the Appearance Code. Any
exemptions could be incorporated into the PUD .
A Public Hearing will now be needed. Since the Appearance Code may not be passed
until 2005,the sunset date must be changed to 2010 for Fox Industrial Park. In addition,
Ms. Kurtzman noted that she will correct the section numbers in the code and an effective
date will also be included.
This item will be scheduled for a Public Hearing.
Park Board
1. Park Board Recommendation of Sente-Rubel-Bosman-Lee Architects for
Parks Maintenance Facility Site Planning
Mayor Prochaska stated that Park staff had interviewed this firm and made a
recommendation to the Park Board and then the City Council. Ms. Kramer said there
was no interview requirement for this process. The Mayor suggested that a policy be
established for the future, regarding qualification interviews of top candidates. The
Administration Committee was asked to draft such a policy.
Funding for the recommended architects will be from land cash
This recommendation will be placed on the City Council consent agenda.
2. Grading/Design Fees for Schoppe Design Associates for Riverfront Park
Laura Brown explained that a request had been received from IDNR, for a detailed plan
regarding the re-grading of Glen Palmer Dam. Money will be saved since the re-grading
can be done after IDNR completes the shoreline rehab project. This project was not
anticipated/budgeted for,though there is money available.
This matter moves to the City Council consent agenda.
3. IDNR Riverfront Park Agreement
Ms. Brown stated the Parks Department would like to have more information on the
fishway and maintenance of it. She stated the rest of the agreement is acceptable. She
added that the City needs to clean the island and waterway for canoes. The Phase II
money needed,has been applied for and depends on the State budget. Other grants could
be explored. The greatest cost is in Phase I where slipways and fish ladders are installed.
This item will move forward to the next C.O.W.
Page 8 of 11
Public Works
1. Kennedy Road Improvements for 2005
Public Works Director Eric Dhuse presented a plan showing the improvements for
Kennedy Road and said the portion of Kennedy Road near the Doty property, will be
tightened due to the encroachment into ditches and driveways. He added that four oak
trees on the south side of the road near Bristol Ridge Road, cannot be preserved.
However,trees will be included in the medians. The timeline of the subdivisions and
road improvements will be developer-driven according to Mr. Graff He added that a
letter had been written to the developer of the Menards project to coordinate all the
planned projects that are scheduled for the summer of 2005.
Wildflower areas were suggested by Alderwoman Burd for parts of this project, due to
low maintenance.
This moves to the City Council consent agenda.
3. Six Year Capital Improvement Program
Public Works formulated this plan that changes according to needs. Developer-funded
projects are now listed in this plan and a spreadsheet will be added to show which general
fund dollars are funded by connections fees. After this spreadsheet is added, Mayor
Prochaska would like this item brought back to C.O.W. for review.
4. Public Sidewalk Program
Mayor Prochaska said the City will begin a sidewalk improvement or new sidewalk
program. If a resident wanted a sidewalk on a more timely basis, they could have it by
paying 40% of the cost. New developer money will be placed in this program. Public
Works will be asked to prioritize the need and will do so by quadrants within the City to
obtain lower prices from contractors.
Alderwoman Spears suggested that the aldermen/women compile a list of areas of need
within their wards. She also obtained a"Walkability List"that would assist in marking
the areas. Maps of the wards will also be provided. Alderwoman Burd added that a
greater impact will be seen if the improvements are completed in a concentrated area.
5. Roy Roy Creek Interceptor—Phase I
Ms. Kramer explained the tentative bid schedule is scheduled to open next week and will
close the following week. This will be paid for by developers.
Page 9 of 11
This item is for FYI at this time and will come back to C.O.W. on October 19th for
discussion on the bids.
6. Game Farm Road Right of Way Dedication
The right of way of a section of Game Farm Road in front of the school was never
dedicated. Since this area is in the 5-year plan for improvement, grant money is being
explored and engineering is to begin, it was recommended by the City Engineer to
dedicate this portion of the roadway. The plat of dedication will cost the City
approximately$2100.
This moves forward to the City Council consent agenda.
Public Safety Committee
No report from this committee, however, it was announced that the next Public Safety
meeting is October 14th at 6:30pm.
Administration Committee
1. Carpet Replacement Bid/Purchase Order
The purpose of replacement is to eliminate the ridge in the carpet that resulted from age,
wear and installation. The carpet in the Police Department, Mayor's Office and
Administrative offices will be replaced at a cost of under$9,000. The work will be
completed in two weekends or over a holiday weekend by Abbey Tri-State Carpet &
Decorating, Inc.
This agenda item moves to City Council consent agenda.
2. Drug Testing Program—Provena Contract
The costs of some of the random drug tests were lowered by $5 and the first-year
management fee was eliminated. It was noted that the Provena address was incorrect on
page 5 of the Testing Program Agreement. Ms. Ohare thanked Mr. Manns for his efforts
in getting some of the fees reduced. Mayor Prochaska also noted that the Agreement
needed to read"United City of Yorkville". The prices will be held for one year
regardless if the contract is signed.
This will move to the consent agenda.
Page l0 of 11
Additional Business
Alderwoman Burd:
Alderwoman Burd said downtown business owners felt they were not getting enough
support. She asked that more money be budgeted for that area, garbage cans be placed in
the downtown, parking lots be paved, fix drains that are clogged and clean mold from the
pumphouse. The business owner also expressed thanks that the Riverfront festival has
donated money to the downtown.
Mayor Prochaska added that grants are available for downtown areas, however, a specific
plan must be in place first. Several years ago a grant application was rejected due to lack
of a plan. He added that Mr. Dhuse had been contacted about some of the issues.
Ms. Ohare
Ms. Ohare asked about the possibility of federal grants in regards to the wetlands
discussed earlier in the meeting. Mr. Graff has contacted some conservation groups,
however, a plan must be in place.
She also stated that the street and curbs at Rt. 47& 34 needed cleaning.
Mayor Prochaska
Mayor Prochaska will submit to the State, costs incurred by the City, when Rt. 47
roadwork was supposed to be done at night and continued into daytime.
A yearly contract for the Golden Diners was presented by the Mayor. The Park Board
will review and Mayor Prochaska stated he will be putting this on a future agenda.
Copies will be distributed to the Council members.
Attorney Kathy On will be available next Thursday 6pm to answer any questions
regarding TIF's.
The Mayor asked to have two items put on the next city Council agenda:
1. Submitting for appointment, educator, Ms. Dana Jones of Rivers Edge,to the
Human Resource Commission
2. Submitting for appointment, Charles Kraupner,to the Plan Commission. He
attended the Smart Growth conference on his own accord.
A request was made to reschedule the road cleanup and specific suggestions for dates are
needed.
Page 11 of 11
Laura Brown
In June there will be a Fine Arts Fest at the Riverfront Park and volunteers are needed.
Alderwoman Spears asked that Ms. Brown have the "Heart to Heart"program removed
from the Park District brochure, as funds are no longer available for the program.
Tony Graff
The auditors will be at C.O.W. on October 19th and they will give a presentation.
There was no additional business and the meeting was adjourned at 9:55pm.
Minutes Respectfully Submitted by
Marlys Young, Minute Taker
UNITED CITY OF YORKVILLE Page rikAFT
Committee of the Whole Meeting
Tuesday, February 15, 2005
Immediately Following Special City Council Meeting
City Conference Room
City Staff and Council Present:
Mayor Prochaska Alderman Besco
Parks &Rec Director Laura Brown Alderwoman Burd
City Inspector Bill Dettmer Public Works Director Eric Dhuse
City Administrator Tony Graff Alderman James
Alderman Kot Police Chief Harold Martin
Alderwoman Ohare City Intern Bart Olson
Finance Director Traci Pleckham City Treasurer Bill Powell
Alderwoman Spears Alderman Sticka
Attorney John Wyeth
Guests signed in:
Chuck Brooks Jeff Brown
Jason Leslie Mason Oliver
Cheryl Lee Melissa Maye
Lynn Dubyin
The meeting was called to order at 7:09 pm by Mayor Prochaska.
Public Hearing: none
Presentations: none
Detail Board Report(Bill List): Tracy Pleckham stated that they should find an
addendum to the bill list in their packets or boxes. They needed to add a Bank One bill in
the amount of$242.98 on to this bill list due to it having to be paid before the next bill
list would go through City Council. Tracy stated that the total Bill List was for
$1,294,326.14.
Alderwoman Spears questioned the Administration Committee whether they knew what
grants were written and what grants were approved on page 34. Alderman James stated
he could not and Alderwoman Spears requested that this information be made available
to look at. Tracy Pleckham stated that they could get together what the Grant Writer was
working on and what had been awarded.
Mayor Prochaska moved the detail board report on to City Council for consideration.
Mayor: Page 2 of 8
1. ZBA 2004-34 Roy & Susan Greene—Rear Yard Setback Variance—ZBA
1/31/05 & 2. ZBA 2005-01 Kurt& Denise Alford—Rear Yard Setback
Variance—ZBA 1/31/05: Mayor Prochaska stated that these two issues were
brought to them from the Zoning Board of Appeals. He stated all the information
was provided in the packets.
Mr. Dettmer spoke on these items. He stated that one is an advisory to the
Council because it is only a 2 foot requirement and the second needs approval of
the City Council because it is more than 25 feet.
Alderwoman Ohare questioned if this would be allowing them to be too close to
the pond. Mr. Dettmer stated this would actually be better so that this small lot
would not be able to have a small home built up next to the pond now. She was
also concerned that swing sets may be set right next to the pond. Mr. Dettmer
stated that swing sets are not governed by our rules in municipality. He did not
believe they would use this area as a play area.
Mayor Prochaska stated he would like Staff in the future to keep this from
happening to prevent future problems. Tony Graff stated that the City now
requires at Final Plats a building envelope on all and zoning would be corrected
with this issue before final plats were accepted. Mayor Prochaska moved item#2
on to City Council for consideration and#1 was just here for F.Y.I.
3. Tanglewood Trails—Final Plat: Mr. Graff spoke on this issue stating that this is
the subdivision out in the County, but the City does have an annexation agreement
with them. He stated that the County in the past has requested to just have
Planning Commission approve this and now the Mayor needs approval on the plat
since they are doing annexation with the City. Mayor Prochaska stated that he
was glad to see this happening with working with the County so well. Mr. Graff
went on to state that Mr. Wywrot's report was in the paperwork and the
Tanglewood Trails Subdivision has agreed to comply with his requests. This will
move on to City Council for consideration.
4. Prioritize 2005 Goals: Mayor Prochaska stated to the Council members that he
would like the Council members on their own time to prioritize the list and return
to the City Office to be computed to see what the majority is to have done first.
This will come back to the next COW to look over the results. The Council
members felt this would work well.
5. Appearance Code: Mayor Prochaska stated this came from Alderwoman Burd's
request to City Council to look at the recommendation for looking at a more
global view with the amount of masonry required in one building to how much in
one development. Alderwoman Burd explained further that she is being told that
people feel that by requiring each building to have so much brick, the City is
Page 3 of 8
actually causing the development to be more monotonous. She is asking tonight
what City Council feelings are on this new idea on behalf of the Appearance Code
Committee. The new code would ask only 25% of the total buildings should have
25%of the front façade as brick, stone, split face brick and/or architectural blocks
in Multi-family or Single-family attached buildings. The current code on this
type of structure requires at least 50% of the total buildings on at least 50% of the
facade with the same type of material as stated above.
The Council members and the Mayor all had very different opinions on this
matter as stated below:
• Alderwoman Spears felt the code was fine the way it is now.
• Alderman James felt 50%of the total buildings should have this
requirement.
• Alderwoman Ohare felt the 50%of the total buildings.
• Alderman Sticka felt 75% of the total buildings.
• Alderman Kot felt 100%of the total buildings.
• Alderman Besco was undecided and stated he would like to see the
visualizations that were presented to the Appearance Code Committee.
• Mayor Prochaska felt it should be at 75%of total buildings.
All the Council members agreed that 50%of the façade on the building should
have the material requirements. Some guests at the meeting spoke on this issue as
well and their ideas are listed below:
• Cheryl Lee stated that there are plenty of alternatives to brick that are not
as expensive and still good quality products.
• Jeff Brown stated that the City should not limit the option to masonry
only. He also stated that the cost issue to make housing affordable for
more people was also discussed with this issue. He feels the City should
allow diversity by allowing projects to have choices.
• Chuck Brooks stated the City should not aim at lowest price. He feels that
the City should go as high as they can to aim at a higher level of
distinction.
Alderwoman Burd will take all the comments and ideas back to the Appearance
Code Committee to discuss further with them. This item will return to COW at a
later date. They will also get the pictures available at the City Office for all to
see.
6. Rob Roy Creek Interceptor Contract#2—Bid Results: Mayor Prochaska
stated to the Committee that the bids had opened for the next portion of the work
to be done with the Interceptor. They received the bids and the lowest bidder,
Comstock Excavating, Inc. has requested to withdraw their bid due to a major
clerical error in the preparation of their bid. The City will now accept the 2nd
Page 4 of 8
lowest bid from Glenbrook Excavating and Concrete, Inc. in the amount of
$1,669,722.00. Glenbrook Excavating and Concrete, Inc. are currently working
on the project with the City. The Council is ready to award the bid at City
Council by vote at the next meeting.
7. Coffee with the Mayor: Feb. 19th at Smith Engineering, 759 John Street from
9 am to 11 am: Mayor Prochaska announced the time and place of the next
Coffee with the Mayor to all present. He also stated that there will be a Senior
breakfast Saturday at 8:00 am at the Beecher Center for those who would be able
and like to attend.
8. City Council Packets will be distributed on Thursday,February 17th due to
the President's Day Holiday: Mayor Prochaska stated this was for all for
information purposes of when to pick up packets.
City Attorney:
1. Debt Authorization Ordinance for IEPA Public Water Supply(Radium
Compliance): Mr. John Wyeth stated that the City will have to meet Radium
requirements by the end of the year. He went on to state that the City is on a time
line now and they have seen the first couple of requirements last meeting. This
ordinance will announce that the loan application will be made along with them
completing the project. It also provides a publication which opens a back door
petition period. It is in IEPA format. Alderman James confirmed that this is an
IEPA loan at a lower rate, but the City will be competing with other towns to get
the loan so there is no guarantee they will receive the loan. Mayor Prochaska
stated this will be for the construction of the last one or two water treatment
facility, riverfront and downtown well. Mr. Graff stated that by April the City
will have indication if the loan will go through, otherwise they will be working on
alternative funding for these projects as well. Tracy Pleckham stated that there is
availability to issue an alternative bond;they are trying this route first. Mr. Bill
Powell requested if debt service could be as a different line item on the service
charges similar to what the Sanitary District does already. This will keep billing
for the bonds equal to all residents whether here all year or not. Mayor Prochaska
stated at this point they will move this on while looking into what Mr. Powell has
requested. They will move this to City Council to authorize the ordinance with a
vote.
Economic Development Committee:
1. F.E. Wheaton Economic Incentive Agreement—EDC 9/20/04: Alderman
Sticka stated that this was not actually before the EDC, but the idea of supporting
an agreement was discussed. Alderman Sticka stated that the agreement before
them is similar to those done in the past,but there are some provisions of it that he
is uncomfortable. He spoke of the top paragraph on page for states"These
Page 5 of 8
Reimbursable Improvements include, but are not limited to,the following:"He
feels this should not be left so open ended. He would rather see things be
amended later,than just allowing costs to be added from the beginning. He added
that item i. under this top paragraph states"...off-site on Route 34 and Wheaton
Drive..."this should be changed from Route 34 to Route 47. Lastly, Alderman
Sticka noted that the agreement does not mention signalizing the intersection
which he feels is the most important part of having this happen.
Mr. Jeff Brown of F.E. Wheaton stated that the road will access the 2 lots behind
F.E. Wheaton as well as F.E. Wheaton itself. He also discussed with the
Committee to how much sales tax F.E. Wheaton does bring in for the City.
Mr. Graff stated to the Committee that they do not have the actually figures
available for the cost of the project and will try to have those in the agreement as
soon as possible.
After the Committee discussed these issues, they decided to have the language
cleaned up and actual costs put into it and would like to have this done by 2/17/05
to have this move on to the next City Council for consideration.
2. Clarification of Sign Ordinance Regarding Balloon Signs—EDC 1/20/05:
Alderwoman Burd discussed that they are looking to change the time frame for
inflatable balloons from 72 hours to 14 days due to the cost the business is paying
just to have these put on the property to attract customers. They will check into
how this would fit into zoning for the Committee. This will go to City Council as
consent agenda.
3. PC 2004-32 River Oaks Development—Rezoning Request—COW 2/1/05,
EDC 1/20/05, P. Comm. 1/12/05: Alderman Sticka explained to the Committee
where this would be located and what they were looking to do with the
development. Cheryl Lee spoke on behalf of this development and stated to the
Committee that there is currently an existing cut onto VanEmmon for this new
business and how it would benefit the residence beyond where they are looking to
build. The Committee agreed they liked the appearance of the development and
the tone it will set for the downtown area. They asked that some grammatical
errors be corrected(3 section IV in agreement) and this will go on to City Council
for consideration.
Park Board: No Report
Public Works Committee:
1. City Wide Water Works System—PW 1/24/05: Alderman Besco stated to
the Committee per Mr. Wywrot's recommendation they are looking to add the
waterworks planning map to the City's Comprehensive Plan. EEI will
Page 6 of 8
complete this work for$1200.00 and the funds are available in the water fund.
The Committee agreed to move this on to City Council as consent agenda.
2. Rob Roy Creek Interceptor Contract#2—IDOT Highway Permit:
Alderman Besco stated that the attached IDOT highway permit and resolution
is required for the highway crossing work to be done. The Committee agreed
to move this on to City Council as consent agenda.
3. Dump Truck Purchases—COW 2/1/05, PW 1/24/05: Alderman Besco
stated that Eric Dhuse has provided the Committee with the cost for the two
new dump trucks needed for the Public Works department. The costs are
from the state purchase program from Prairie International in Springfield. He
stated that most of the funding will be from the Capital budget and the
remainder will be made available by selling one old truck. This will move on
to City Council as consent agenda and is contingent on approval of the 05/06
budget being approved.
Public Safety Committee: No Report
Administration Committee:
1. Mayor Pro Tem Policy—COW 1/18/05, 12/21/04 and Admin 12/1/04:
Alderman James stated that all the changes requested by the Committee had
been made and this should be the fmal draft. The Committee agreed that this
should go on to City Council as consent agenda.
2. Dental/Vision/HSA—Survey Results and Costs Analysis—Admin 2/3/05:
Alderman James explained to the Committee that they have completed the
employee survey for switching the Dental/Vision/HSA coverage and costs
analysis. They have found the majority of the employees are in favor of this
changing and it will also save the City money. The employees will also be
receiving more coverage than they are receiving now. Dental/Vision would
be through Met Life and healthcare would be through EBC. This change
would take effect May 1, 2005. Mr. Wywrot is reviewing the contracts
presently and there will be no action yet. This will come back to the next
COW so the Committee can see the contracts. The Committee was in
agreement that the money saved is good for the City and they liked that the
City's employees would receive more benefits.
3. 2004 Audit Proposal—Admin 2/3/05: Alderman James stated that the
contract is up this year for what company is to do the City audit. This here is
to approve to keep the current firm to do the Audit. They are Crowe Chizek
and Company LLC and they have supplied the City with a 3 year quote to
cover fiscal years 2005, 2006, and 2007. The Admin Comm. is looking to
stay with the current firm due to the City working on becoming GASB
Page 7 of 8
compliant by May 2005. This firm is giving the City a$1,000.00 savings by
having a 3 year quote. Mayor Prochaska asked that the Staff make a note to
have ample time to open for bids when this 3 year contract is to expire. They
will get the contract and bring to City Council on 3/8/05 for consideration.
4. 2005/2006 Budget—Salary Increase Recommendation—Admin 2/3/05:
Alderwoman Ohare stated to the Committee that after lengthy discussion at
Admin Comm. they have come up with the following for salary increases:
COLA @ 2.5%
Merit(a, 1.5%
Total @ 4.0%
(COLA-cost of living adjustment)
With this recommendation being put in place, no employee would receive
more than a 4.0% salary increase. The Committee had very different views on
how much this should increase,their opinions are as follows:
• Alderman Kot sees no incentive here, would like more put towards
merit to reward those employees working hard.
• Alderwoman Spears would like to see it stay as is.
• Alderman Sticka would like to see more$ go to employees and would
like it to go up to 5%,taxpayers should remember their taxes have
gone down with help of the City Staff.
• Alderwoman Ohare is happy with the 4.0%and would consider
breaking down merit and cola differently if preferred.
• Alderman Besco is happy with how it is proposed here.
• Alderwoman Burd is happy with how it is here and pointed out that
they are also going to be receiving more insurance benefits this year as
well.
• Alderman James is happy with the 4%, but would consider switching
COLA and Merit %'s if wanted by all.
Mayor Prochaska asked the Committee if they would consider setting a
percentage and an amount for each department and letting the department
heads split the increase for merit amongst those department employees as they
see fit. The Committee answered as follows:
YES NO
Alderman Sticka Alderman Besco
Alderman Kot Alderwoman Burd
Alderman James Alderwoman Spears
Alderwoman Ohare
Page 8 of 8
The Committee agreed after discussion to move this forward as written to City
Council for consideration.
Additional Business:
• Alderman James stated he has received calls regarding on street parking and the
citizens are stating there is some public safety concern. Public Safety Committee
will discuss this item.
• Alderwoman Ohare stated she wanted to compliment the City Staff on how nice
the office area looks with the new arrangements made.
• Alderman Sticka introduced to the Committee to Mr. Jason Leslie, who will be
the new Alderman for Ward#1.
• Mayor Prochaska stated that he has been approached by a Citizen with concern
regarding fording out if a berm and/or landscaping was required with their lot in
Country Hill when it is backing up to Route 71. The City Staff will look into this
matter.
• Mayor Prochaska stated the Cityhas been requested to donate the use of the
Y q
Beecher Center by Gene Hyatt to hold a silent auction and send the money to the
American Red Cross for the Tsunami victims. The Committee agreed this would
be an event they would give in kind donation to, as long as she could have
American Red Cross sanction her to prove the funds will go to American Red
Cross. They hope to hear back from her when she receives backing by the
American Red Cross.
• Tracy Pleckham stated to the Committee that they will see ordinances in the next
City Council meeting to be approved that she received in the mail when she was
out of the office. She received basic ordinances for the City's alternative revenue
bonds. The ordinances state that the City will not be levying a tax for the
detainment of the bonds.
The meeting was adjourned at 9:18 pm.
Minutes by: Sheila Teausaw
MAVCR
ORDINANCE No. 2005-
ORDINANCE APPROVING THE REDEVELOPMENT AGREEMENT
FOR THE COUNTRYSIDE CENTER, YORKVILLE, ILLINOIS
BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville,
Kendall County, Illinois, that the Redevelopment Agreement for the Countryside Center,
Yorkville, Illinois, by and among the United City of Yorkville, a municipal corporation, T-L
Countryside, LLC, a Delaware limited liability company and Tri-Land Properties, Inc., an Illinois
corporation, is hereby approved and the Mayor and the City Clerk are hereby authorized to
execute and deliver said Agreement and undertake any and all actions necessary to implement or
cause the implementation of all provisions contained therein
PASSED this day of , 2005.
APPROVED:
Mayor
Attest:
City Clerk
yorkvi I le/countryside.ord
`,co co.o United City of Yorkville Memo
800 Game Farm Road
EST kW
is Yorkville, Illinois 60560
,� Telephone: 630-553-4350
09 0 Fax: 630-553-7575
Kuala Corty 4/o
SLE ‘V'e
Date: March 3, 2005
To: Mayor and City Council
From: John J. Wyeth, City Attorney
Subject: Review and Recommendation to Adopt Ordinance for issuance of$3,525,000
General Obligation Bonds, (Alternate Revenue Source); Countryside TIFF
On March 8, 2005, you will have before you for consideration the above referenced Bond
Issue Ordinance. Please be advised that I have reviewed the Ordinance Document, and find that
it is keeping with the intentions of the City to finance the redevelopment of land area generally
referred to as Countryside Center via a Tax Increment Financing District, and serves the purpose
of providing authority to issue bonds to provide the requisite funding for the City's portion of the
project.
Furthermore, I have discussed this matter with the City Finance Director regarding the
details of the amounts of the issue and the method of payback, and have discussed the form and
method of issuance(including the form of the Ordinance to be considered) with Bond Council,
Chapman and Cutler who prepared the text of the Ordinance.
You will note that as of this date, the purchaser(page 7)and specific maturity and rates
(page 9) have not been determined. As is customary and is the normal course in the issuance of
Bonds, the purchaser and the maturity/rates shall be determined by bid submittal which will
occur at 10:00 am on March 8, 2005. The bid process is being conducted by your financial
consultant, Speer Financial, and is being followed by the Director of Finance. The details from
the bid will then be inserted into the document, and presented to you at the Council Meeting.
After these reviews and conversations, as well as my involvement in prior public meetings
wherein the matter of the redevelopment of Countryside has been discussed, I have formed the
opinion that the document is appropriate for your purposes, and may be adopted in the form
presented to you.
11bM ,\i 41
2`��D Cir o United City of Yorkville Memo
- '" 800 Game Farm Road
Es % °'t.
Nemo' 1836I Yorkville, Illinois 60560
I Telephone: 630-553-4350
t� II_� p� Fax: 630-553-7575
Date: March 3, 2005
To: Mayor and City Council
From: John J. Wyeth, City Attorney
CC: Traci Pleckham, Finance Director
Anton Graff, City Administrator
Subject: Crowe, Chizek and Company, LLC Letter Agreement, Statement of Audit Services
Dated February 21, 2005
I have reviewed the Letter Agreement referenced above, and find that it is customary and
appropriate for the purpose of securing the services, and establishing fees(3 year period) for
Audit Services. I recommend it for approval in the form presented.
Crowe2221 Camden Court,Suite 300
/, / Oak Brook,Illinois 60523
Tel 630.574.1040
Crowe Chizek and Company LLC Fax 630.574.8313
Member Horwath International www.crowechizek.com
February 21,2005
To the Honorable Mayor
and City Council
United City of Yorkville
800 Game Farm Road
Yorkville,Illinois 60560
This letter confirms the arrangements for Crowe Chizek and Company LLC ("Crowe Chizek"
or "us" or "we" or "our") to audit and report on the financial statements of the United City of
Yorkville (the "City" or "you" or "your") for the years ending April 30, 2005, 2006 and 2007.
We will provide an engagement letter annually to reconfirm our understanding. The attached
Crowe Chizek Engagement Terms is an integral part of this letter and its terms are incorporated
herein.
AUDIT SERVICES
Our Responsibilities
We will audit the financial statements of the governmental activities, the business-type
activities, each major fund, the aggregate remaining fund information, and the fiduciary funds,
which collectively comprise the basic financial statements of the City for the periods indicated.
Also, the document we submit to you will include the following additional information that
will be subjected to the auditing procedures applied in our audit of the financial statements:
1. Combining and Individual Fund Financial Statements and Schedules
The document will also include the following additional information that will not be subjected
to the auditing procedures applied in our audit of the financial statements, and for which our
auditor's report will disclaim an opinion:
1. Required Supplementary Information-Management's Discussion and Analysis
2. Required Supplementary Information-Budgetary Comparison Schedules
3. Required Supplementary Information-Pension Information
The objective of the audit is the expression of an opinion on the financial statements. We will
plan and perform the audit in accordance with auditing standards generally accepted in the
United States of America. Those standards require that we obtain reasonable, rather than
To the Honorable Mayor
and City Council
United City of Yorkville
February 21,2005
Page 2
absolute, assurance about whether the financial statements are free of material misstatement
whether caused by error or fraud. Therefore,a material misstatement may remain undetected.
We will examine, on a test basis, evidence supporting the amounts and disclosures in your
financial statements and evaluate the accounting principles used and the overall financial
statement presentation. We will assess the risk that error or fraud might misstate the financial
statements by an amount we believe would influence the financial statement users. An audit is
not designed to detect error or fraud that is immaterial to the financial statements. Our opinion
on the financial statements will state whether we believe that the financial statements present
fairly, in all material respects, your financial position, change in financial position, and cash
flows, where applicable, in conformity with accounting principles generally accepted in the
United States of America.
An audit includes understanding internal control sufficient to plan the audit and to determine
the nature, timing, and extent of audit procedures to be performed, but is not specifically
designed to provide assurance on internal control or to identify reportable conditions. Tests of
controls may be performed to test the effectiveness of certain controls that we consider relevant
to preventing and detecting errors and fraud that are material to the financial statements and to
preventing and detecting misstatements resulting from illegal acts and other noncompliance
matters that have a direct and material effect on the financial statements. Tests of controls
relative to the financial statements are required only if control risk is assessed below the
maximum level. Our tests will be less in scope than would be necessary to render an opinion
on these controls and, accordingly,no opinion will be expressed. We will communicate, either
orally or in writing, to the Council or senior management matters that come to our attention
which, in our judgment, are significant deficiencies in internal control that could adversely
affect your ability to record, process, summarize, and report financial data. We will also
communicate suggestions we have to improve controls and business operations. Our
engagement is not designed to address legal or regulatory matters, which matters should be
discussed by you with your legal counsel.
As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement, we will also perform tests of your compliance with applicable laws,
regulations,contracts and grants. However,because of the concept of reasonable assurance and
because we will not perform a detailed examination of all transactions, there is a risk that
material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not
be detected by us. However, the objective of our audit of compliance relative to the financial
statements will not be to provide an opinion on overall compliance with such provisions, and
we will not express such an opinion. We will advise you, however, of any matters of that
nature that come to our attention,unless they are clearly inconsequential.
To the Honorable Mayor
and City Council
United City of Yorkville
February 21,2005
Page 3
Our audit and work product are intended for the benefit and use of the City only. The audit
will not be planned or conducted in contemplation of reliance by any other party or with
respect to any specific transaction and is not intended to benefit or influence any other party.
Therefore, items of possible interest to a third party may not be specifically addressed or
matters may exist that could be assessed differently by a third party. The working papers for
this engagement are the property of Crowe Chizek and constitute confidential information.
The City's Responsibilities
Your management is responsible for the financial statements and for maintaining effective
internal control that will, among other things, permit the preparation of financial statements in
conformity with accounting principles generally accepted in the United States of America. The
City's management is also responsible for complying with applicable laws, regulations,
contracts and grants and such responsibility extends to identifying the requirements and
designing internal control policies and procedures to provide reasonable assurance that
compliance is achieved.
Management has the responsibility to adopt sound accounting policies, maintain an adequate
and efficient accounting system, and to safeguard assets. Management's judgments are
typically based on its knowledge and experience about past and current events and its expected
courses of action. Management's responsibility for financial reporting includes establishing a
process to prepare the accounting estimates included in the financial statements and adjusting
the financial statements to correct material misstatements.
Management is responsible for making available to us, on a timely basis, all financial records
and related information and your personnel to whom we may direct inquiries. We will assist in
the preparation of your financial statements, but the responsibility for the financial statements
remains with you. As part of our engagement, we may propose standard, adjusting or
correcting journal entries to your financial statements. You are responsible for reviewing the
entries and understanding the nature of any proposed entries and the impact they have on the
financial statements. Management agrees to provide us with written representations relating to
matters contained in or related to the financial statements including that the effects of any
uncorrected misstatements aggregated by us during the audit are immaterial,both individually
and in the aggregate, to the financial statements. Because of the importance of management's
representations to an effective audit, you agree to release Crowe Chizek and its personnel from
any liability and costs relating to our services under this letter attributable to any
misrepresentations by management.
To the Honorable Mayor
and City Council
United City of Yorkville
February 21,2005
Page 4
OTHER SERVICES
We will also prepare the following for the City:
1. State of Illinois Annual Financial Report
FEES
Our fees for these services will be at our standard hourly rates plus out-of-pocket costs (such as
typing, postage, travel, copies, etc.) except that we agree that our gross fee, including expenses
will not exceed$25,500 for 2005,$26,775 for 2006 and$28,100 for 2007.
Our fee assumes that we will be provided with auditable trial balances for all funds at year end,
that all bank accounts and investment accounts will be reconciled through the end of the year
being audited to the trial balances, that interfund and transfer accounts will balance, that
subsidiary ledgers (i.e. Utility Billing) will reconcile to the general ledger, that beginning fund
equity amounts will be reconcilable to prior year audited ending fund equity and that the City
will prepare all year end expense/expenditure accruals for reporting on the modified accrual
basis of accounting. We as auditors will assist the City in recording revenue accruals on the
modified accrual basis of accounting and full-accrual entries to the City's accounts in order to
prepare government-wide financial statements in accordance with GASB Statement No. 34. We
assume that the City will cooperate with our requests for information such as explanations of
account activity.
Additionally, we assume the City will provide a copy of the capital assets ledger including
current year additions and dispositions and depreciation by functional expense. We assume
that requested records such as invoices, contracts, grant agreements and supporting
documentation will be located and provided to us. We also assume the City will prepare
confirmation letters and the MD&A section of the report.
Our fee does not include implementation of any other future accounting or auditing
pronouncements and/or government requirements that may change, thus, the scope or amount
of auditing necessary to complete our engagements may increase beyond what is currently
anticipated. Should such events occur,we would present you with our estimate of any possible
increase prior to beginning our audit for the given year. An equitable adjustment in the
proposed fee will be negotiated if the cost of time required for performance of the audit service
is increased or decreased pursuant to a change in scope of the audit requested by the City or
required by State or Federal regulations.
To the Honorable Mayor
and City Council
United City of Yorkville
February 21,2005
Page 5
Finally, our fees do not include the following:
• Single Audit(if required)
• TIF Compliance Audits (if required)
• Recording of Pension Fund Activity to the General Ledger
• Preparation of Police Pension IDOI Report
If the year end expense/expenditure accruals are not booked by the City then our fee will be an
additional$2,200 each year.
Our invoices for these fees will be rendered periodically as work progresses and are payable
upon receipt. In accordance with our firm policies, work may be suspended if your account
becomes overdue and will not be resumed until your account is paid in full. Bills that are not
paid within 30 days of receipt are subject to a monthly interest charge of one percent per month
or the highest interest rate allowed by law, whichever is less, which we may elect to waive at
our sole discretion, plus costs of collection including reasonable attorneys' fees. If we elect to
terminate our services for nonpayment, you will be obligated to compensate us for all time
expended and to reimburse us for all out-of-pocket expenditures through the date of
termination.
This engagement letter and the attached Crowe Chizek Engagement Terms reflect the entire
agreement between us relating to the services covered by this letter. The headings included in
this letter are to assist in ease of reading only; the letter and attachment is to be construed as a
single document, with the provisions of each section applicable throughout. This agreement
may not be amended or varied except by a written document signed by both parties. It replaces
and supersedes any previous proposals, correspondence, and understandings, whether written
or oral. The agreements of the City and Crowe Chizek contained in this engagement letter shall
survive the completion or termination of this engagement. If any term hereof is found
unenforceable or invalid, this shall not affect the other terms hereof, all of which shall continue
in effect as if the stricken term had not been included. This agreement is governed by the
internal laws of the State of Illinois.
If the terms of this letter and the attached Crowe Chizek Engagement Terms are acceptable to
you, please sign and date below and return a copy of this letter to John Weber at your earliest
convenience. If you have any questions,please contact John Weber at (630) 574-1040.
To the Honorable Mayor
and City Council
United City of Yorkville
February 21,2005
Page 6
Very truly yours,
Crowe Chizek and Company LLC
By: , I _ /1 ..
.hn C.Weber,Executive
I have reviewed the arrangements outlined above and in the attached Crowe Chizek
Engagement Terms,and I accept on behalf of the City the terms and conditions as stated.
City of Yorkville
Signature:
Printed Name:
Title:
Date:
Crowe Chizek Engagement Terms
We want you to understand the basis under which we offer our services to you and determine
our fees, as well as to clarify the relationship and responsibilities between your organization
and ours. These terms are part of our engagement letter and apply to all future services,unless
a specific engagement letter is entered into for those services. We specifically note that no
advice we may provide should be construed to be investment advice.
YOUR ASSISTANCE - For us to provide our services effectively and efficiently, you agree to
provide us timely with the information we request and to make your employees available for
our questions. The availability of your personnel and the timetable for their assistance are key
elements in the successful completion of our services and in the determination of our fees.
Completion of our work depends on appropriate and timely cooperation from your personnel;
complete, accurate and timely responses to our inquiries; and timely communication by you of
all significant accounting and financial reporting matters of which you are aware. If for any
reason this does not occur, a revised fee to reflect the additional time or resources required by
us will be mutually agreed upon, and you agree to hold us harmless against all matters that
arise in whole or in part from any resulting delay.
If circumstances arise that, in our professional judgment, prevent us from completing this
engagement, we retain the right to take any course of action permitted by professional
standards, including declining to express an opinion or issue other work product, or
withdrawing from the engagement.
CONFIDENTIALITY-We will maintain the confidentiality of your confidential information in
accordance with professional standards. You agree not to disclose any confidential material
you obtain from us without our prior written consent, except to the extent such disclosure is an
agreed objective of this engagement. Your use of our work product shall be limited to its stated
purpose and to your business use only. We retain the right to use the ideas, concepts,
techniques, industry data, and know-how we use or develop in the course of the engagement.
You agree to the use of fax, email, and voicemail to communicate both sensitive and
non-sensitive matters.
CONSUMER PRIVACY - In order to provide the services called for in this engagement, you
may be disclosing to us certain nonpublic personal information regarding your accounts,
customers, and consumers. To the extent permitted by law, we will not disclose any such
nonpublic personal information except to you and our employees and agents. However, in
circumstances that fall under an exception in the regulations "Privacy of Consumer Financial
Information" implementing the Gramm-Leach-Bliley Act, we may disclose or use such
nonpublic personal information in the ordinary course of business to carry out the services in
this engagement.
CHANGES - We may periodically communicate changes in laws, rules, or regulations to you.
However, you have not engaged us to and we do not undertake an obligation to advise you of
changes in laws, rules,regulations,industry or market conditions, your own business practices,
or other circumstances,except to the extent required by professional standards.
Page 1 of 3
PUBLICATION - You agree to obtain our specific permission before using our report or our
firm's name in a published document, and you agree to submit to us copies of such documents
to obtain our permission before they are filed or published.
NO PUNITIVE OR CONSEQUENTIAL DAMAGES - Any liability of Crowe Chizek to you
shall not include any special, consequential, incidental, punitive, or exemplary damages or loss
nor any lost profits,savings, or business opportunity.
LIMIT OF LIABILITY - The provisions of this section establishing a limit of liability will not
apply if, as determined in a judicial proceeding, we performed our services with gross
negligence or willful misconduct. Our engagement with you is not intended to shift risks
normally borne by you to us. With respect to any services or work product or this engagement
in general, the liability of Crowe Chizek and its personnel shall not exceed the fees we receive
for the portion of the work giving rise to liability. A claim for a return of fees paid shall be the
exclusive remedy for any damages. This limitation of liability is intended to apply to the full
extent allowed by law, regardless of the grounds or nature of any claim asserted. This
limitation of liability shall also apply after termination of this agreement.
INDEMNIFICATION FOR THIRD PARTY CLAIMS - The provisions of this section for
indemnification will not apply if, as determined in a judicial proceeding, we performed our
services with gross negligence, or with willful misconduct. Our engagement with you is not
intended to shift risks normally borne by you to us. In the event of a legal proceeding or other
claim brought against us by a third party you agree to indemnify and hold harmless Crowe
Chizek and its personnel against all costs, fees, expenses, damages, and liabilities, including
defense costs and legal fees, associated with such third-party claim arising from or relating to
any services or work product that you use or disclose to others, or this engagement generally.
This indemnification is intended to apply to the full extent allowed by law, regardless of the
grounds or nature of any claim asserted. This indemnification shall also apply after termination
of this agreement.
RESPONSE TO LEGAL PROCESS - If we are requested by subpoena, other legal process, or
other proceedings to produce documents pertaining to you, and we are not a named party to
the proceeding,you will reimburse us for our professional time,plus out-of-pocket expenses,as
well as reasonable attorney fees we incur in responding to such request.
MEDIATION - In the unlikely event that a dispute arises out of this engagement, and it cannot
be settled through negotiation, you and we agree to try in good faith to settle the dispute by
non-binding mediation administered by the American Arbitration Association under its
mediation rules for professional accounting and related services disputes, before resorting to
litigation. Both parties shall share mediation costs equally.
JURY TRIAL - In the unlikely event that differences concerning our services or fees arise
between us that are not resolved by mutual agreement or mediation,you and we agree to waive
a trial by jury to facilitate judicial resolution and save time and expense of both parties.
Page 2 of 3
LEGAL AND REGULATORY CHANGE - The scope of services and fees for the services
covered by the accompanying letter are based on current laws and regulations. If changes in
laws or regulations change your requirements or the scope of our work, you and we agree that
our fees will be modified to a mutually agreed upon amount to reflect the changed level of our
effort.
NON-SOLICITATION - You and we acknowledge the importance of retaining key personnel.
Accordingly,both parties agree that during the period of this agreement and for one year after
its expiration or termination, neither party will solicit any personnel of the other party for
employment without the written consent of the other party. If an individual becomes an
employee of the other party, the other party agrees to pay a fee equal to the individual's
compensation for the prior full twelve-month period to the original employer.
AFFILIATES - Crowe Chizek and Company LLC (Crowe Chizek) is a member of Horwath
International Association, a Swiss association (Horwath). Each member firm of Horwath is a
separate and independent legal entity. Crowe Chizek and its affiliates are not responsible or
liable for any acts or omissions of any other member of Horwath and hereby specifically
disclaim any and all responsibility or liability for acts or omissions of any other member of
Horwath.
Page 3 of 3
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UNITED CITY OF YORKVILLE
2004 ANNUAL SERVICE REPORT
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The goal of the government of the United City of Yorkville is to preserve the quality of
I life by providing municipal services that are responsive to the needs of the residents and
businesses and are reliable, efficient and fiscally responsible.
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United City of Yorkville
ITo learn more about the United City of Yorkville's goals, accomplishments or directions for 2005 visit the
city's Web site at www.yorkville.il.us or contact the City Administrator at(630) 553-4350.
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LETTER FROM THE MAYOR1 EST ;_ _ 18
ILCE \v-
I am delighted to offer you this glimpse at the accomplishments and directions the City
I
has been taking throughout the past year. We're particularly excited about the planning
steps we have taken relating to the growth and development for the future of the
United City of Yorkville. Updating and expanding the Comprehensive Plan, Zoning
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Ordinances, and Master Facility Plans will allow us to balance the smart growth initiative
while promoting Yorkville's character, viability and charm.
The year 2004 was one of important partnerships. These partnerships allowed for the I
preservation of open space, protected environmentally sensitive areas and helped to
meet the future needs of the schools and fire protection.
I
For years, the City Council and staff have worked with state officials to secure
improvements to the state highways surrounding Yorkville, including Route 34 and 47. I
These discussions with IDOT are ongoing, and the City Council will remain committed
in making these improvements a reality in the upcoming year for the residents.
In the coming year, City the Council will continue to work with all of our citizens, to I
manage the change occurring within our borders, to ensure that our residents will
receive the finest services possible that address their health, safety and welfare. I
The United City of Yorkville has always been a very generous community. I'm proud to
be a part of this community and serve as your hometown Mayor. Thank you for your
efforts throughout the year in making Yorkville a place to live and work.
Yours truly,
I
Art Prochaska, Mayor I
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' ADMINISTRATION
• Land Cash Value Analysis —Amended Land Cash from $58,500 to $73,500
• Bristol Kendall Fire Department fees were revised from $300 to $1,000
• Champions of Industry Award — 50 best small cities
• Eldamain Road Jurisdictional transfer
INTERGOVERNMENTAL COOPERATION
• Formed a three year intergovernmental agreement with Yorkville School District
#115
• Formed an intergovernmental agreement with Kendall County Forest Preserve
' District for the Hoover Outdoor Education Center
• Continued the annual cooperation with the Riverfront Festival
• Formed a new agreement with the Yorkville Bristol Sanitary District
' • Support and continued participation with business related events
• Agreement established with Illinois Department of Natural Resources regarding
the Glen Palmer Dam and the Riverfront Park land ownership and maintenance
• Agreement established with Congregational church and Cross Lutheran church
for use of facilities for recreation programs.
• USGS Joint Funding Agreements to Survey Channel Crossing from Blackberry
' Creek
• Agreement with YBSD for Rob Roy Creek Interceptor
' • USGS Groundwater Study - Phase II & Ill — Kendall County
• USGS Groundwater Study Shallow Aquifer Study
•
' NEW SUBDIVISION DEVELOPMENTS I APPROVED FINAL PLATS
• Whispering Meadows Units I & 2 (191 lots)
' • Grande Reserve Units 1, 2, 3, 4, 5, 6, 7, 8 and 9 (813 lots)
• Prairie Meadows (162 Single Family, 268 Multi-Family lots)
• Cornerstone (41 Single Family lots)
' • Raintree Village Units 4, 5, and 6 (292 lots)
• Fox Hill Unit 7 POD 10 (I 3 Lots for Multi-Family)
' DEVELOPMENT STANDARDS
• Architectural standards were incorporated within all annexation and
development agreements
' • Revised landscape ordinance, subdivision control ordinance and park and
recreation development standards
' • Approved the greenways and trails plans through Parks Master Plan
• Updated and approved the City's land use plans
• Initiated the updating of the City's south land plan (approved 2005)
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NEW BUSINESS DEVELOPMENTS
• New Provena /Dreyer Medical Offices 1
• Began F.E. Wheaton expansion - 107,728 square-foot building
• Grande Reserve development consortium and Castle Bank agree to build a
school / Park on a 20-acre site east of Kennedy Road. 1
• Kendall County was the 10th fastest growing county in the nation over the last
three years, according to Census Bureau
• Ongoing Downtown Re-development 1
• Continued commercial development along Route 47
• Began construction for I' National Bank of Ottawa 1
• Began Castle Bank expansion
• Grand Rental Station opened
• Ongoing Menards commercial construction 1
• Ongoing Heartland commercial construction
• Ongoing Prairie Garden commercial construction
1
,it.. , 44t, US Postmaster General Jack Potter SpeakerI
a '-. - of the House Denise Hastert and Yorkville
"` FF! Mayor Art Prochaska attend official ground
``' I •
I. ` r ' ' < r' breaking for new Yorkville Post Office.
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HUMAN RESOURCE 1
• Hired two full-time Park Maintenance Worker I
• Hired full-time Recreation Supervisor I• Established the NIU internship program (Undergraduate and Graduate)
• Hired part-time Accounting Clerk I
• Hired full-time Payroll / Benefits Specialist 1
• DOT testing compliance completed for required staff
• Dan Kramer retires after 21 years as City Attorney
• John Wyeth appointed as City Attorney '
• Hired one additional Engineering Technician
• Four full-time Public Works employees (water, sewer, streets and
office/Administration) 1
• Yorkville Police hired four full-time officers, three part-time officers, canine unit
and added a full-time Records Clerk to the personnel roster. 1
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' CITY ORDINANCE & RESOLUTIONS
• Amended the Ethics Ordinance
' • Resolution of Acknowledgement & Endorsement of the Kendall County Trails &
Greenways Plan
• Resolution in Support of Illinois Tourism Industry
' • Resolution for Feasibility Study for Countryside Center Tax Incremental
Financing (TIF).
• Resolution Recommending Updating of Aldermanic Wards
' • Route 47 Improvement Resolution also received letters and resolutions of
support from Sugar Grove, Plano, Kendall & Grundy Counties, Dwight, Yorkville
Chamber of Commerce and Yorkville Economic Development Corporation
• Authorizing Execution of an Amendment to PUD for Raintree Village
• Authorizing Execution of Annexation Agreement of Gary & Lelalu Maxwell
' • Intergovernmental agreement for transfer of jurisdiction of Eldamain Road south
of Route 34 between COY and Kendall County
• Adopted Water Conservation Regulations for the City
' • Regulating Development in Floodplain Areas
• Authorizing Execution of Cornerstone PUD Amendment - Triangle Investments
• Amended Land Cash Ordinances (1996-03 and 2003-12)
' • FY 2004-2005 Budget
• Adopted Pollution Control Ordinance
' • Amending Title 3, Chapter 3, Article 4, Section (B) of the Liquor Control
Ordinance - Allowing sampling and/or tasting of alcoholic liquors by Class B
License Holders
• Authorizing the Execution of an Annexation Agreement for Tanglewood Trail
• Authorizing the Execution of the Third Amendment to the PUD and the
rezoning of property Fox Hill Subdivision (Jeanne Dresden, Trustee & DCI-
, Charrington)
• Library Referendum - Providing for and requiring the submission of the
proposition of issuing General Obligation Bonds to the voters of the United City
of Yorkville at the General Election on 11-02-04
• Annexing Westbury Village - Ocean Atlantic (Undesser Property)
• Annexing Properties of Yorkville Hill Landscaping
• Annexing Properties of Bailey Meadows
• Subdivision Control Ordinance amended and approved
• Authorizing the Execution of the Fourth Amendment to PUD Agreement for
' Fox Hill Subdivision (Jeanne Dresden and DCI-Charrington, Inc.)
• Amending Landscape Ordinance 2000-48
' • Amending Bristol-Kendall Fire Protection District Development Fees
• Annexing Properties of Burnside Construction (Villas at the Preserve)
• Establishing back-up Special Tax Service Area for the Villas at the Preserve
• Providing for Issuance of Special Service Area 2004-104 Central Grande Reserve
Special Tax Bonds, Series 2004
• Annexing Properties of Saravanos Properties, LLC,
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• Planned Unit Development Ordinance I
• Authorizing the Execution of the First Amendment to PUD Agreement for New
Direction Housing Corporation (Yorkville Supportive Living LLC) I• 2004-2005 Tax Levy
CITY WEB PAGE & TECHNOLOGY
• Installed T-I connection to City Hall and Beecher Community Center
• Installed DSL connection to Park and Recreation and Public Works
• Expanded email accounts for all employees and departments
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• Updated the web page to incorporate up-to-date information and meeting
minutes I• Continued work on Geographic Information System development
PROFESSIONAL SERVICE AGREEMENTS I• Engineering Enterprises Inc. — Engineering Services (plan review, water works
improvements, GIS)
• Schoppe Design Associates — Land Planners (Plan and landscaping review, land
planning, and park design)
• Smith Engineering (transportation study and in-town road program)
• International Codes Consultants Inc. (Building and Zoning)
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• Yas and Fischel Partnership (Municipal Facilities Master Plan and Downtown
Vision Plan )
• Walter E. Deuchler Associates — Sanitary Sewer engineering
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• Burnidge Cassell Associates (Library expansion and design)
• Sente-Ruble Bosman-Lee Architects Ltd. (Parks Maintenance Facility planning) I• CH Schrader & Associates - Contract for Grant Research Consulting Services
• USGS, CEC, EEI Hydrogeology and Water Quality Study for a Potential
Development of a Safe Secondary Municipal Water Supply from the Shallow I Aquifer within the Northwest Planning Area
• IEPA Brownfield Grant Agreement
• CEC Proposal for Wetland Mitigation Bank Feasibility Study
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FINANCE 1
• Approved the Investment and fund balance policies
• Continued preparation for GASB 34 compliance
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• Established and passed two Special service Areas (SSA) bonds for Grande
Reserve $12.2 million and $13.2 million
• Received an A+/A-I (long-term / short-term) Standard & Poor's Bond Rating
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• Funded $1,600,000 Debt Certificated for Corn Ed / Hydraulic Sewer Project
• Funded $3,500,000 Alternative Revenue Bond for Countryside Interceptor
Project Il
• Secured Illinois Tomorrow Corridor Planning Grant for $102,000
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I • Establishment of the Countryside Center Redevelopment TIF District
• Alternate Revenue Bond - $3.5 million - Countryside Interceptor
I • Funded $650,000 Debt Certificate for In-Town Road Program
• Debt Certificate - $1.6 million — Corn Ed Sewer
• Extended Levy rate of.7143 / decreased from 2003 rate of.7895
• Estimated City Equalized Assessed Valuation increase of 45,678,665
• Estimated 2005 tax levy revenue increase of$174,953
• Total estimated tax levy revenue to the City: $1,765,321
UNITED CITY OF YORKVILLE
ITAX LEVY RATES
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I 2000 2001 2002 2003 2004
YEAR Proposed
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1 UNITED CITY OF YORKVII LE
EOUALIZED ASSESSED VALUES
I $300 (IN MILLIONS)
$250
r --1
I $200 °4
$150 1.--- �4" s
I $100 1.�1 , ,�'� 1
4:'�
I $0 T ,
'1)111 ''-I I 2002 2003 2004
IEstimated
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• Completed and approved 2003-2004 Audit '
• Completed and approved 2003-2004 Treasurer's Report
• Developed and approved 2003-2004 Revised Budget
• Developed and approved 2004-2005 Fiscal Year Budget
United City of Yorkville
Budget 2004/2005
General Fund Summary
LFinance $3,967,465
5% 2% 0Engineering $385,870
36%
36% 1 DPolice $1,881,291
❑Streets & Alleys $3,923,110**
17% 4%
CD Health & Sanitation $493,123
cBuilding & Zoning $137,400
$11,218,480 Total Budget**
**(Includes $3,310,000 Road Funding & Financing)
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• Analysis completed / increase approved for increase of Water Connection fees '
to $2,660 per unit for new homes
• Developed 2-5 year Revenue Forecasting as it relates to new residential
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development fees
• Participated in the IPRA and State of Illinois Joint Purchasing programs
• Participated in joint training efforts with Kendall County, Plano and Oswego 1
GENERAL FUND REVENUE
8,000,0001 7,000,000
t„,10 .:-
�g -d�
6,000,000
—' �� "•
5,000,ono <ae y --
4,000,000
3,000,000F--
2;000,000 J-
1,000,000
0 j_ rr 1 r
FY 00+01 FY 01102 FY O2iO3 FY 03104 *FY 04/05
Budgeted
"Excludes$3.3 million road funding4inancing
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1 REAL ESTATE TAX REVENUES
1,200,000 hah � h , 1
_
I a o.-
-.10.-
1,000,000 ti9 � ,—
800,000-
:1.
I e4-
600,000 I _
I
400,000�- I ,�-
200,0001-
t.
I FY 00/01 01/02 02/03 03/04 04/05
Budgeted
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I STATE REVENUES
IIncome Tax Motor Fuel Tax
600,000 I -.-- 300,000
500,000I
-- - 250,000 --. Ill'
400,000 Sr r or -T.■ 200,000 III II
El
I. 111 MI MI ■ 150,000 r ■
200,000 ' -, III 100,000 ill Iii Ill I -
100�0000 '1 al is -ai-- • 50,000 1-
, �. „I1
FY 00101 01/12 12113 13/04 04/0S FY 00/01 11102 02/03 03/84 MIMS
I Budgeted 0)Yd00bd
Use Tax
100,000 -_
u
I 50,000.---
�' - __..-_,--„.—.e—.r—
0 I- „..__ `7
FY 00/01 01/02 02/03 03/04 04/05
Budgeted
I - FY 04/05 includes 12 months at 8.789 Certified Special Census
population
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BUILDING AND ZONING
I. Annual Permits issued:
2004 2003
Single family/ town homes 472 Single family/ town homes 360 1
2 family residence 3 2 family residence 15
Multi-family 0 Multi-family 7 '
Commercial 21 Commercial 34
Industrial I Industrial I
Miscellaneous 550 Miscellaneous 477
TOTALS 1048 894
II. Plan Reviews I
• There have been over 1,000 plan reviews completed in 2004.
III. Inspections 1 "
• Approximately 12,120 inspections have been
performed in 2004 ' t 1
• Performed 416 hours of property standards field
inspection surveys throughout the City 1ti -
IV. Zoning i r"),
• Reviewed over 30 subdivision zoning documents
• Provided zoning and flood plain information for 780 requests 1
V. Cross Department Support I• Shared commercial and industrial permits for review by the Fire Department
• Coordinated restaurant permits with Health Department
• Coordinated the issuance of commercial and industrial permits for public safety
• Provided code training session and reviews with new builders.
VI. Administration
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• Implemented a MSI computer permit tracking accounting module
• Coordinated 336 hours of training and
certification for building department .` ,,r 7 k.�i ;r I
staff sr Fi4
• Maintained the logs and tracking for .a 4 i
y
permits, and certificates of occupancies ; ' , - %, 1 ` ' -
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Grande Reserve Water
ttreatment facility
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ENGINEERING & PUBLIC WORKS
• Adopted updated Subdivision Control Ordinance
• Annual public sidewalk replacement program / Fox Road
• Updated infrastructure asset Capital Improvement Program
' • Provided construction administration for 31 business and residential
developments
• Completed over 19 in-house plan review projects
' • Performed over 4600 JULIE utility locates
• Updated zoning map
• Updated Alderman ward map updates
• New development addressing
• Improved the tracking of developer fees and reimbursements
• Perform water, sewer, and residential site occupancy inspections
• Consultant overview for private development plan review and city-funded
projects
Sewer Projects
• Hydraulic Avenue Interceptor $1.9 million
• Purchased property for Countryside and Bruell Street lift station projects
• Began construction of Rob Roy Creek Interceptor $11 million
' • East and West Main Street sanitary sewer construction $3 million
Sewer Department
' • Implemented and completed annual jetting program for sanitary sewer system
• Implemented yearly motor rotation program for all lift stations
• Research and recommend specific manhole treatments to prevent inflow and
' infiltration to certain manholes in the City. Implementation will be spring 2005
• Performed 3 sanitary sewer main repairs
• Worked with developer and manufacturer -Kylyn's Ridge lift station on line
• Provided technical assistance to contractor's installing sanitary sewer in all new
subdivisions
• Assisted with plan review and or construction inspection with Bruell St.,
' Heartland Circle, and Countryside lift stations
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• Installed new 36" concrete storm sewer across Van Emmon St. with Water '
department
• Worked with the street department completing the landscaping and shoulder
work for the Van Emmon St paving project
• Provided field assistance on the Hydraulic Ave. interceptor project
• Provided field assistance on the Mill and Van Emmon St. water main project I
• Assisted with the coordination and start up of the new generator at City Hall
• Researched and purchased new jetter/vacuum truck $220,000
• Assisted engineering with JULIE locates -142 yy Z 4
Water Projects "� 4
• Completed Route 47 watermain (north tower)
• Johnson Street watermain
• Construction of new well Nos. 7, 8, and 9 ti 111
• Construction of two water treatment plants
• Completion of two water towers totaling 2.75 million
gallons '
• Construction of two water pressure booster/reducer
stations
• Construction of one water pressure reducing station
x
'v.--
Well 8 & 9
Treatment facility '
and tower
Water Department
• Assisted in the review, construction and testing of:
o 2- booster/pressure reducing stations (Cannonball Tr. And Rt. 47
Raintree)
o 3- Water towers (North tower, Grande Reserve, Raintree)
o 3- Wells (2-Grande Reserve, Raintree)
o 2- Treatment facilities (Grande Reserve, Raintree)
• Assisted in the emergency repair of Well 3 and existing booster station
• Repaired 10 water main breaks with the assistance of all departments
• Installed, repaired or replaced 590 water meters and outside readers
• Replaced 4 fire hydrants
• Installed new water service for Kiwanis Park at Country Hills
• Assisted the sewer department installing 36" storm sewer across Van Emmon St. I
• Provided contractor assistance, sampling and brought in to service all new water
mains
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South water pressure
reducing u station
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"r= sem ® r
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Street Projects
' • Cannonball Trail north of Route 34 $170,000
• Two annual street maintenance projects - crack filling and asphalt surface
treatment
1 • Bristol Ridge Road reconstruction $1.3 million (developer funded)
• Corneils Road overlay (joint project w/Bristol Township) $15,000
• Van Emmon Road overlay (joint project w/Kendall County) $77,000
Street Department
1 • Worked with Sewer Department constructing shoulders and landscaping Van
Emmon St paving project
• Performed 7 city-wide brush pick ups
' • Performed 2 city-wide leaf pick ups with the new leaf collector
• Performed numerous asphalt patches on problem manholes
• Installed storm sewer behind Johnson St.
• Assisted with the locating of the street lights for the JULIE locates
• Worked with IDOT to improve the traffic signal timing throughout the City
• Worked with the Parks Department to install working traffic signals in Rice Park
' • Coordinated with contractors and developers regarding street lighting and
signage in all new subdivisions in regards to placement and ordering
Waste Management
• 6,443 tons of residential refuse
• I,393 tons of residential recycling
• I04 tons of yard waste
• 3,013 units of residential service
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DRKv1LLE _Alf,11P.: l{� I
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PARKS&REcREAT1
1 le
2004 City Golf Outing _ ,' 7' 'r -e I
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ADMINISTRATION / RECREATION
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• Expanded the Corporate Sponsorship Program and increase revenues and profits
for the City Golf Outing, Music Under the Stars & Program Guide
• Park Board Member - David Cathey (1998-2004) retires
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• Resident Tammy Smock joins Park Board
• Secured $74,000 grant from the Illinois Department of Natural Resources for
park development
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• Expanded Youth Soccer by 15% & All Star Sports program.
• Introduced new preschool program '
• Developed Parks job analysis areas
• Completed the semi-annual Park Tours
• Expanded adult interest programs I• Secured Kendall County Youth Service Grant for $2,000
• Athletic Field Reservation Policy Updated
PARK DEVELOPMENT 1
• Completed and opened the Beecher Park concession stand
• Adopted the updated Parks Master Plan
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• Windett Ridge subdivision - Provided oversight of bike path construction
• Completed development of Kiwanis Park in Country Hills subdivision for
$148,000I
• Completed development of Rice Park in Rivers Edge subdivision for $150,000.
• Secured land for future Gilbert Park for $40,000
• Completed the construction and addition of a shelter at Riverfront Park for
$50,000 with volunteer services contributed by Mark O'Malley
• Sente-Rubel Bosman-Lee (consultant) hired to complete space needs and budget
analysis for a proposed new parks maintenance building
• Conducted three resident town meetings for new park developments
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I • Completed the naming of new Parks and renaming of some existing parks
HIDING SPOT PARK formerly known as PRAIRIE PARK (corner of Park and
I Freemont Street) In honor of Samantha and Theresa Eberhardt.
GILBERT PARK (on the corner of Adrian and Washington Street)
In honor of Elsie Louis Gilbert
I RICE PARK (on Popular Drive in Rivers Edge subdivision)
In honor of Virg Rice
CRAWFORD PARK & Trail (Rivers Edge Subdivision Park along the Fox River).
IIn honor of Harry L Crawford
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=� ,,--1,,,,,,,,„ . 1 i ., - KIWANIS PARK- Country Hills
., �► - ' 1 subdivision I Country Hills Drive.
ny
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•,i. ,,.. -44`',:x+.
T� -7, iV 1 1r4
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RICE PARK- Rivers Edge subdivision - }..
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LIBRARY '
• 4,301 Library cards issued to residents
• 2,799 Children attending programs
• 54,604 items checked out
• 350 children and 40 adults participated in the summer reading program
• 3,659 books interlibrary loan and lent 3,254 books to other libraries
• The Library Board presented the referendum for a 34,000 square foot Library
Expansion
• A referendum for $8.75 million was approved with the construction of the
Library Expansion beginning in summer of 2005
Library Expansion 1
p ,
-► QLD. • ... ...,r e
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N,-Enforcement Torch R�
OS �� PLUtiet,ti
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United City of Yorkville Park and Recreation and Police 1
41k11117,1"
participate in the 2"d annual polar plunge to benefit Special
Olympics. 103 plungers raised over $35,000 ,
41111111111.0
�nefit Speer]Olympics 011°`
PUBLIC SAFETY - Yorkville Police Department I. - I
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• Canine Unit Expanded - YPD added one additional
canine unit, K-9 Sammy, assigned to Officer Jeleniewski
• Child Safety Seat Inspections/Installations —oncall and 4 '
scheduled installations
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• Citizen Police Academy— 2 thirteen week session held
• Continued to work with Citizens Police Academy Alumni Association
I • Commendations, Achievements and Appreciation Awards — A total of five
Commendations and four Achievement Awards were given to Yorkville Officers
this year. One Citizen Appreciation was presented along with one "Saved by the
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Belt" Award, also.
• Continued DARE Program — Kindergarten to 8`h Grade
• Began City-wide Emergency Operations Plan — one of three pilot community
I programs in Illinois. Participated with Regional Institute of Community Policing
to prepare a City wide emergency operations plan model. Chief and Mayor
presented at Illinois Municipal League and Illinois Association of Chiefs of Police
I conferences. Plan to be completed in 2005.
• Educators Police Academy—The first ever Educators Police Academy was
successfully administered in 2004. Teachers, counselors and school staff from
I Kendall County school districts discussed current issues in regards to gangs,
juvenile discipline procedures, and drug and substance abuse, with trained
officers and staff from local police departments and support agencies.
I • Facilitated National Night Out—approximately 250 people attended
• Neighborhood Watch — Yorkville Officers
increased our Neighborhood Watch groups
by a total of 29 groups, giving Yorkville 82
groups city-wide. The officers were quite
�:'a i successful this year in helping citizens with
their block parties and keeping
•*:, neighborhood
4w groups updated. "PIC_
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I • Provided security at Riverfront Festival -7 ,
w
t
• "Story Time" — Yorkville Officers continue to
participate in the Yorkville Public Library's "Story — 14
Time", reading stories to children to promote /' , . . ".
I literacy. Shown in the picture to the right is Officer ,. r,'
Dave Delaney reading to a group of children.
Officers read books two different times with about A
I10-15 children at each session. ---
•
• Total Station — An accident reconstruction tool was purchased and officer
IDelaney was certified to be an Accident Re-constructionist.
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GOALS FOR 2005
Citywide goals provide broad guidance of what we hope to accomplish, andI
departmental objectives are the incremental steps necessary to achieve the goals.
(Not in order of priority)
A. Transportation Improvement
• Route 47 improvements
• Determine other arterial improvement needs
• Look more at alternate river crossings
• Transportation for Seniors / Disabled
Partner with other groups (i.e. Senior Services)
City purchase vehicles to start public transportation program
• Pilot Trolley Program I
B. Control Growth
• Encourage retail, manufacturing / industrial
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Create incentive program
• Continue architectural standards
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• Review development standards
• Continue use of development agreements for properties being re-zoned
• Review Fees — ongoing
• Continued discussion with Montgomery
Focus on transportation and land use issues
• Complete and accept/ approve City Master Facilities plan
• Approve south comprehensive plan
C. Finance '
• Create multi-year plan
Future revenue sources (i.e. Fees, EVA increases, etc.)
Two year budget (approved I year and have 2nd year concept) 1
• Reduce levy rate (with increase of EAV through new growth)
• Maintain fiscal responsibility
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• Use waster transfer revenue or determine other revenue to pay for Library
• Find financing for new public works facility
• Improve return on funds (i.e. CD ladder for fund balances, use CD's for
reserve land cash)
D. Expand Quality of Life
• Encourage arts / museums (i.e. development agreements / downtown plan)
• Continue to encourage greenways buffers, trails, etc.
• Senior facilities
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Ad hoc committee for Center
Encourage senior housing
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• Continue Scout camp property planning
• Continue to expand bike trails
• Continue to secure land for regional parks
' • Continue planning for Municipal pool /water park with possible
private/public partnership
• Monitor downtown water feature progress
• Develop partnership with other service groups and promote educational
workshops and seminars
E. Economic Development
• Bring in waste transfer station
• Get urgent care medical facility
• Strengthen downtown business environment (Downtown Redevelopment
Plan)
• Riverfront development— continue looking for possibilities
• Develop partnerships with others including private organizations
(possible private and public developments).
• Develop feasibility of attaining Post Office building downtown —for possible
uses
• Look at annexing business properties substantially surrounded by the City
• Encourage burying utilities when land is developed
• Encourage businesses to display the City Flag
F. Administration / Staff
• In house planning department
' • Determine needs status for City
• Attorney in house / full time
• Analyze Building Department for possible in-house and for possible
relocation
• Determine job description for an administrative assistant to provide support
for Council members
G. Public Safety
• Develop sidewalk program (safe pedestrian routes)
• Implement City Disaster Plan
• Determine additional security needs for parks and trails (formation of patrol)
• Develop agreement police to allow City to enforce traffic / safety issues on
private commercial properties
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