City Council Packet 2005 06-28-05 4,0
A 0 United City of Yorkville
EST. same.18361
800 Game Farm Road
Yorkville, Illinois 60560
t L ! Telephone: 630-553-4350
Fax: 630-553-7575
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 PM
Tuesday,June 28, 2005
Call to Order: 7:00 p.m.
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Paul James Valerie Burd Marty Munns Joe Besco
Jason Leslie Dean Wolfer Wanda Ohare Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting: Ad-hoc: Technology Committee
7:00 p.m., Monday, July 25, 2005 6:00 p.m., Tuesday, July 12, 2005
City Hall Conference Room City Hall Conference Room
Economic Development Committee:
7:00 p.m., Thursday, July 21, 2005
City Hall Conference Room
Administration Committee Meeting:
6:30 p.m., Thursday, July 7, 2005
City Hall Conference Room
Public Safety Committee Meeting:
6:30 p.m., Thursday, July 14, 2005
City Hall Conference Room
Public Hearings:
1. Montalbano Homes and Conifer Group, LLC, petitioners,request to annex to the United City of Yorkville
and rezone from Kendall County A-1 Agricultural to United City of Yorkville Planned Unit Development
containing R-2 One-Family Residence District and for hearing as to the Annexation and Planned Unit
Development Agreement of Petitioner. The real property consists of approximately 155.825 acres at the
Southeast corner of Ament and Penman Roads, Kendall Township, Kendall County, Illinois.
City Council Meeting Agenda
June 28, 2005
Page 2
Presentations:
Citizen Comments:
Consent Agenda
1. Police Reports for April 2005
2. Police Reports for May 2005
3. Treasurer's Reports for January, February, March, and April 2005
4. Single Audit Engagement Letter for $950,000 Water Radium Grant -approve engagement terms for audit
services with Crowe, Chizek and Company, LLC in an amount not to exceed$4000.00 and authorize
City Treasurer to execute
5. Ordinance Approving Variance for Reduction of Minimum Lot Size and Reduction of Rear Yard Set
Back for 307 Mill Street - authorize Mayor and City Clerk to execute
6. Ordinance Declaring the United City of Yorkville's Compliance with Illinois Prevailing Wage Act-
authorize Mayor and City Clerk to execute
7. Market Day Fundraiser Sponsorship Request- approve request to waive deposit and rental fee for use of
Beecher Center on July 16, 2005
8. Redesign & Redevelopment of Website- award to JRudny in an amount not to exceed$7920.35 for the
redesign and redevelopment of the website and also authorize additional training/software in an amount
not to exceed$1579.65 for a total of$9500.00
9. Gilbert Park Bid Opening Results -award to J.E.M. Morris with alternates in an amount not to exceed
$49,758.00
10. Cooperative Agreement for Parkview Christian Academy- authorize the use of general fund contingency
dollars in an amount not to exceed$1,620.00
11. Park in Sunflower Subdivision—Request to Name as Sunflower Park
12. Request to Purchase LIDAR Unit- authorize purchase of the Ultralyte LIDAR from Laser Technology, Inc.
in an amount not to exceed$3,249.00 using funds from the CPAT account
13. Ordinance Amending City Code, Title 3, Business; Chapter 3 Liquor Control Regarding New
Classifications and New Enforcement Provisions - authorize Mayor and City Clerk to execute
14. Request to Purchase Two Replacement Squads -authorize purchase of a 2005 Chevrolet Impala Police
Interceptor from Miles Chevrolet, Inc. in an amount not to exceed$19,237.32 and also authorize
purchase of a 2005 Ford Crown Victoria Police Interceptor from Terry's Ford, Lincoln-Mercury in an
amount not to exceed$22,314.00
15. Request to Purchase Data Recorder for Total Station - authorize purchase in an amount not to exceed
$3000.00
16. Resolution Creating the Position of Community Development Director Job - authorize Mayor and City
Clerk to execute
City Council Meeting Agenda
June 28, 2005
Page 3
Consent Agenda (con't)
17. Resolution Adopting Sponsorship Policy- authorize Mayor and City Clerk to execute
18. Ordinance Amending City Code Title 1 —Administration, Chapter 6A—City Clerk Regarding Revising the
Position of Deputy Clerk -authorize Mayor and City Clerk to execute
19. Resolution Setting Annual Stipend for Position of Deputy Clerk-authorize Mayor and City Clerk to
execute
20. Resolution Creating the Position of Administrative Assistant- authorize Mayor and City Clerk to execute
21. Resolution Approving the Revised Job Description for the Position of Office Assistant - authorize Mayor
and City Clerk to execute
22. Resolution Creating the Position of Accounting Clerk I- authorize Mayor and City Clerk to execute
23. Resolution Creating the Position of Part Time Utility Billing Clerk - authorize Mayor and City Clerk to
execute
Plan Commission/Zoning Board of Appeals:
Minutes for Approval(Corrections and Additions):
Minutes of City Council— May 24, 2005
Minutes of Committee of the Whole—April 19, 2005
Minutes of Special Committee of the Whole—March 22, 2005
Bill payments for approval from the current BM List (Corrections and Additions):
Checks total these amounts:
$ 335,471.30 (vendors - FY 04/05)
$ 515,104.09 (vendors -FY 05/06)
$ 177,672.32 (payroll period ending 6/11/05 - FY 05/06)
$ 1,028,247.71 (total)
Reports:
Mayor's Report:
1. Due to the July 4th Holiday, Committee of the Whole Packets will be distributed on Thursday,
June 30
2. Appointment of Deputy Clerk
3. The Role of Elected Officials in Local Government Seminar
City Council Meeting Agenda
June 28, 2005
Page 4
Reports (con't):
City Council Requests:
1. Ordinance Establishing Committees of the City Council
City Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Executive Director of Parks &Recreation Report:
Community& Liaison Report:
Committee Reports:
Public Works Committee Report:
1. None
Economic Development Committee Report:
1. None
Public Safety Committee Report:
1. No Report
Administration Committee Report:
1. Resolution Adopting Salary Schedule for Senior Engineering Technician
2. Resolution Revising the Job Description of Senior Engineering Technician
Additional Business:
Adjournment:
City Council Meeting Agenda
June 28, 2005
Page 5
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2005 —2006
;PUBLIC WORKS
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Committee: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Wolfer Sanitation and Waste
Committee: Alderman James
ECONOMIC DEVELOPMENT
Committee Departments Liaisons
Chairman: Alderman Munns Planning& Building& Zoning Chamber of Commerce
Committee: Alderwoman Burd Business & Economic Dev. Kendall County Econ. Dev.
Committee: Alderman Besco Plan Commission
Committee: Alderman Leslie Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention &
Tourism Council
Downtown Re-development
;PUBLIC SAFETV1
Committee Departments — Liaisons
Chairman: Alderwoman Ohare Police Human Resource Comm.
Committee: Alderwoman Spears Schools School District
Committee: Alderman Wolfer Public Relations KenCom
Committee: Alderman Leslie
,ADMINISTRATION;
Committee Departments Liaisons
Chairman: Alderman James Finance Metra
Committee: Alderwoman Ohare Public Properties Library
Committee: Alderwoman Spears Personnel Cable Consortium
Committee: Alderwoman Burd
AD-HOC: TECHNOLOMd
Committee
Co-Chairman: Alderwoman Ohare
Co-Chairman: Alderman Wolfer
STATE OF ILLINOIS )
)ss DRAFT - 6/16/05 Deleted:¶
COUNTY OF KENDALL ) REVISED AFTER 6/21/COW _--Formatted:Font:Bold
ORDINANCE No.2005-
ORDINANCE APPROVING VARIANCE FOR REDUCTION OF MINIMUM
LOT SIZE AND REDUCTION OF REAR YARD SET BACK FOR
RESIDENCIAL PROPERTY AT
307 MILL STREET
WHEREAS, Lloyd and Pera Yepsen("Petitioners")filed ZBA Petition 2005-20
requesting a variance reducing lot size and reducing rear yard set back for the division of
the property and construction of a single family residence which is more specifically
described in the attached Group Exhibit"A"consisting of the legal descriptions,plats and
concept plans submitted with the Petition;and
WHEREAS,the Petitioners indicate that they plan to substantially improve the real
property to enhance the value of the property and improve the aesthetics of the
neighborhood;and
WHEREAS,the Zoning Board of Appeals of the United City of Yorkville held a
public hearing on June 6,2005 with regard to said Petition,and
WHEREAS,the Zoning Board of Appeals took public comment on the issues before
it and made specific findings of fact related to the granting of the variances sought,and
WHEREAS,the Zoning Board of Appeals recommended the approval(asking
petitioner to move the northern lot line if possible without creating a non-conforming
situation for the neighboring lot)of said requested variance from the requirements of
Section 10-6C-3 concerning Lot Area(Reducing the Required size from 12,000 sq ft to
7,375 sq ft)and also recommended approval of the requested variance from the
requirements of Section 10-6C-4C concerning Rear Yard Areas(Reducing the rear yard
setback from 40 to 20 feet)to the City Council; and
WHEREAS,the Mayor and City Council of the UNITED CITY OF YORKVILLE
have reviewed the fmdings of fact made by the Zoning Board of Appeals,considering the
public comment presented at the public hearing, considered Mr.Yemen's comments at
the June 21,2005 Committee of the Whole meeting regarding inability to move the
northern lot line.and have determined that the requested variance is appropriate under the
circumstances presented by the Petitioners;
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE UNITED CITY OF YORKVILLE,upon Motion duly made,
seconded and approved by a majority of those so voting,the following Variances are
hereby granted from the United City of Yorkville Code,Title 10--Zoning for the real
property more fully described in Group Exhibit"A"consisting of the Legal Description,
Plats and Concept Plan for residential home:
1. Reduction of Lot Size: Section 10-6C-3 of the United City of Yorkville
Zoning Code is hereby varied to permit the lot size of the single family
residence to be Seven Thousand,Three Hundred Seventy-Five square feet
(7,375 sq.ft.)
2. Reduction of Rear Yard Set Back: Section 10-6C-4C of the United City of
Yorkville Zoning Code is hereby varied to permit a rear yard set back of
twenty feet(20').
The variance granted herein is contingent upon the construction of the residence
within the footprint provided by the petitioner,a copy of which is attached hereto and
Deleted:pursuant to the design,plan
incorporated herein as Exhibit"A"� `�No other variance from the CitCode for desi�� and speoiseatiof presented to the
y Zoning Board of Appeals and the City
Council
plan or specifications for said structure is permitted by this Ordinance.
IN WITNESS WHEREOF,this Ordinance has been enacted this day of
,2005 by the City Council of the United City of Yorkville.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
DEAN WOLFER MARTY MUNNS
ROSE SPEARS JASON LESLIE
Approved by me,as Mayor of the United City of Yorkville,Kendall County,
Illinois,this Day of ,A.D.2005.
MAYOR
Passed by the City Council of the United City of Yorkville,Kendall County,
Illinois this day of ,A.D.2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Fann Road
Yorkville,IL 60560
Deleted:Group Exhibit"A'l
Legal Description,Plats,and Concept
Residential Home Plan Submitted with
Petition
STATE OF ILLINOIS )
) ss
COUNTY OF KENDALL )
ORDINANCE No. 2005-
ORDINANCE APPROVING VARIANCE FOR REDUCTION OF MINIMUM
LOT SIZE AND REDUCTION OF REAR YARD SET BACK FOR
RESIDENCIAL PROPERTY AT
307 MILL STREET
WHEREAS, Lloyd and Pera Yepsen("Petitioners") filed ZBA Petition 2005-20
requesting a variance reducing lot size and reducing rear yard set back for the division of
the property and construction of a single family residence which is more specifically
described in the attached Group Exhibit"A" consisting of the legal descriptions, plats and
concept plans submitted with the Petition; and
WHEREAS, the Petitioners indicate that they plan to substantially improve the real
property to enhance the value of the property and improve the aesthetics of the
neighborhood; and
WHEREAS, the Zoning Board of Appeals of the United City of Yorkville held a
public hearing on June 6, 2005 with regard to said Petition, and
WHEREAS, the Zoning Board of Appeals took public comment on the issues before
it and made specific findings of fact related to the granting of the variances sought, and
WHEREAS, the Zoning Board of Appeals recommended the approval (asking
petitioner to move the northern lot line if possible without creating a non-conforming
situation for the neighboring lot) of said requested variance from the requirements of
Section 10-6C-3 concerning Lot Area(Reducing the Required size from 12,000 sq ft to
7,375 sq ft) and also recommended approval of the requested variance from the
requirements of Section 10-6C-4C concerning Rear Yard Areas (Reducing the rear yard
setback from 40 to 20 feet)to the City Council; and
WHEREAS,the Mayor and City Council of the UNITED CITY OF YORKVILLE
have reviewed the findings of fact made by the Zoning Board of Appeals, considered the
public comment presented at the public hearing, considered Mr. Yepsen's comments at
the June 21, 2005 Committee of the Whole meeting regarding inability to move the
northern lot line, and have determined that the requested variance is appropriate under the
circumstances presented by the Petitioners;
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE UNITED CITY OF YORKVILLE, upon Motion duly made,
seconded and approved by a majority of those so voting,the following Variances are
hereby granted from the United City of Yorkville Code, Title 10-- Zoning for the real
property more fully described in Group Exhibit"A" consisting of the Legal Description,
Plats and Concept Plan for residential home:
1. Reduction of Lot Size : Section 10-6C-3 of the United City of Yorkville
Zoning Code is hereby varied to permit the lot size of the single family
residence to be Seven Thousand, Three Hundred Seventy-Five square feet
(7,375 sq. ft.)
2. Reduction of Rear Yard Set Back: Section 10-6C-4C of the United City of
Yorkville Zoning Code is hereby varied to permit a rear yard set back of
twenty feet(20').
The variance granted herein is contingent upon the construction of the residence
within the footprint provided by the petitioner, a copy of which is attached hereto and
incorporated herein as Exhibit"A". No other variance from the City Code for design,
plan or specifications for said structure is permitted by this Ordinance.
IN WITNESS WHEREOF, this Ordinance has been enacted this day of
, 2005 by the City Council of the United City of Yorkville.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
DEAN WOLFER MARTY MUNNS
ROSE SPEARS JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this Day of , A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of , A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
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Exhibit "A"
Footprint Plat
Provided by Lloyd and Para Yepsen
United City of Yorkville Memo
800 Game Farm Road
EST% :b1836 Yorkville, Illinois 60560
Telephone: 630-553-4350
� ii R p� Fax: 630-553-7575
o coon
11 ®�
<LEXV‘
Date: June 22, 2005
To: Mayor and Aldermen
From: John Justin Wyeth, City Attorney
Subject: Liquor Ordinance Final Draft with Black lined pages
You will find the Original Ordinance as well as a black lined copy of Exhibit's A and D
whereupon minor changes are shown.
STATE OF ILLINOIS )
) ss
COUNTY OF KENDALL )
ORDINANCE No. 2005-
ORDINANCE AMENDING CITY CODE,TITLE 3,BUSINESS; CHAPTER 3
LIQUOR CONTROL
REGARDING NEW CLASSIFICATIONS AND NEW ENFORCEMENT
PROVISIONS
Whereas the United City of Yorkville has taken up, discussed and considered
amending the City Code, Title 3, Business; Chapter 3 Liquor Control by adding
classifications and adding provisions concerning enforcement , and
Whereas the Mayor and City Council have discussed that it may be prudent to
amend Section 3-3-4 "Classes of Licenses"by adding classifications for Bar and Grill,
Catering, Golf Course and Temporary/Special Event in the text as depicted on the
attached Exhibit"A though D", and
Whereas the Mayor and City Council have discussed that it may be prudent to amend
Section 3-3-18 "Violations and Penalties" by adding the new Section 3-3-18(C) as
depicted on the attached Exhibit"E".
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
UNITED CITY OF YORKVILLE, upon Motion duly made, seconded and approved by a
majority of those so voting, that Title 3, Chapter 3, "Liquor Control" of the City Code of
the United City of Yorkville is hereby amended by adding the Classifications and
Sections as depicted on the attached Exhibits"A through E".
This Ordinance shall become effective upon passage.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
DEAN WOLFER MARTY MUNNS
ROSE SPEARS JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois,this Day of , A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of , A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
EXHIBIT"A"
TITLE 3 BUSINESS, CHAPTER 3 LIQUOR, SECTION 3-3-4 (A)(4) Other Licenses
NEW CLASS "BG": Bar and Grill:
BG--1 Bar and Grill. These licenses shall be treated during the daytime until
9:00 PM, as a R-1 Restaurant, and thereafter until closing each day as a A-2 Retail—
Tavern Bar
EXHIBIT "B"
TITLE 3 BUSINESS, CHAPTER 3 LIQUOR, SECTION 3-3-4 (A)(4) Other Licenses
NEW CLASS "GC": Golf Course
GC—Golf Course.
a. Authorizes the licensee to sell alcoholic liquor to its patrons and guests by the drink,
for consumption in the clubhouse and on the golf course, and not for resale in any form.
b. The license shall only be available for premises defined as a golf course/clubhouse
herein which has a minimum of one hundred(100)total acres for an 18-hole or greater
course or a minimum of fifty (50)total acres for a 9-hole course.
c. Golf course/clubhouse means a public or private golf course with a clubhouse having
facilities used, kept and maintained as a place where food is served, such space being
provided with adequate and sanitary kitchen and dining room equipment and capacity and
having employed therein a sufficient number and kind of employees to prepare, cook and
serve suitable food for its guests
EXHIBIT"C"
TITLE 3 BUSINESS, CHAPTER 3 LIQUOR, SECTION 3-3-4 (A)(4) Other Licenses
NEW CLASS "CA": Catering
Class CA--Catering license.
a. Authorizes the licensee to sell alcoholic liquor in connection with the operation of a
catering business within the city.
b. Authorizes the licensee to sell to the general public alcoholic liquor in original
packages only, for consumption at a private party when the food for said party is prepared
by the licensee.
c. The license shall only be issued to persons who can demonstrate that they are
operating a bona fide catering business with headquarters within the city.
d. All food and beverage sales made by the licensee shall be made at the registered
office of licensee, which shall be deemed the licensed premises. Such sales shall be
subject to the applicable municipal taxes
EXHIBIT"D"
TITLE 3 BUSINESS, CHAPTER 3 LIQUOR, SECTION 3-3-4 (A)(4) Other Licenses
NEW CLASS "T": Temporary
Sec. 6-10. Temporary permits.
(a) The local liquor control commissioner shall have authority to issue a temporary
permit for sale of alcoholic liquor to be consumed on the premises at a banquet,picnic,
bazaar, fair or similar private or public assembly where food or drink is sold, served or
dispensed.
(b) Such temporary permit may be issued to a club, society, fraternal or benevolent
organization or association which is organized not for pecuniary profit, and shall be for a
period of not more than four(4) days.
(c) No more than three (3)temporary permits may be granted to any organization
during a calendar year.
(d) Notwithstanding any of the above-mentioned provisions, a temporary liquor permit
may be issued for the sale and consumption of alcoholic liquor at a regularly scheduled
game or tournament at a privately owned sports stadium. Such permit shall be issued with
the provision that the sale of alcoholic liquor cease at 10:30 p.m. and that the sale and
consumption of alcoholic liquor not be allowed outside of the stadium area.
(e) The fee for such permit shall be determined, from time to time, by separate
ordinance or resolution of the city council, and shall accompany the written application.
EXHIBIT "E"
TITLE 3 BUSINESS, CHAPTER 3 LIQUOR, SECTION 3-3-18
NEW SECTION "C" ADDITIONAL VIOLATIONS
C. Additional Violations The local liquor control commissioner may determine that
the licensee is in violation of the Chapter if he determines that the licensee has violated
any of the following provisions:
(1) The licensee has violated any law of the state, any ordinance of the county, or any
ordinance of the United City of Yorkville, which affects the public health, welfare and
safety(including but not limited to the zoning and building regulations of the City) and
which violation occurred as part of the operation of the licensee's business or upon the
licensed premises or adjacent premises.
(2) The licensee is more than forty-five (45) days delinquent in the payment of any
debt to the city.
(3) For the purposes of this section, every licensee shall be deemed responsible for the
acts of his agents or employees whether or not such licensee knowingly permits or has
actual knowledge of such unlawful acts stated in this section.
(4) Notwithstanding any other provision of this Code, offenders under this section shall
be fined an amount of not less than $250 per occurance.
EXHIBIT "A"
TITLE 3 BUSINESS, CHAPTER 3 LIQUOR, SECTION 3-3-4 (A)(4) Other Licenses
NEW CLASS "BG": Bar and Grill:
BG--1 Bar and Grill. These licenses shall be treated during the daytime until
9:00 PM, as a R-1 Restaurant, and thereafter until closing each day as a A-2 Retail—
Tavern Bar
EXHIBIT"D"
TITLE 3 BUSINESS,CHAPTER 3 LIQUOR,SECTION 3-3-4(A)(4)Other Licenses
NEW CLASS "T": Temporary
Sec.6-10. Temporary permits.
(a) The local liquor control commissioner shall have authority to issue a temporary
permit for sale of alcoholic liquor to be consumed on the premises at a banquet,picnic,
bazaar,fair or similar private or public assembly where food or drink is sold,served or
dispensed.
(b) Such temporary permit may be issued to a club,society,fraternal or benevolent
organization or association which is organized not for pecuniary profit,and shall be for a
period of not more than four(4)days.
(c) No more than three(3)temporary permits may be granted to any organization
during a calendar year.
(d) Notwithstanding any of the above-mentioned provisions,a temporary liquor permit
may be issued for the sale and consumption of alcoholic liquor at a regularly scheduled
game or tournament at a privately owned sports stadium. Such permit shall be issued with
the provision that the sale oQ.lcoholic liquor cease at 10:30 p.m. and that the sale and - Deleted:beer
consumption of,alcoholic liquor not be allowed outside of the stadium area. _- Deleted:beer
(e) The fee for such permit shall be determined,from time to time,by separate
ordinance or resolution of the city council,and shall accompany the written application.
COUNTY OF KENDALL )
) ss
STATE OF ILLINOIS )
RESOLUTION NO. 2005-
A RESOLUTION CREATING THE POSITION OF
COMMUNITY DEVELOPMENT DIRECTOR
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE, after
careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY
OF YORKVILLE to create the position of Community Development Director; and
WHEREAS, the job position of Community Development Director will have the duties
and responsibilities as set forth in the attached job description; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF COMMUNITY
DEVELOPMENT DIRECTOR IS HEREBY CREATED.
Said position will be directed by and report directly to the City Administrator. The job
description for said position is attached hereto and is made part hereof as Exhibit"A". The
hiring of a person to fill the said position should be subject to all probationary rules and
regulations as set out in the current Employee Manual. The initial salary range for this position
shall be $80,000 to $105,000.
This resolution shall become effective upon its passage.
PAUL JAMES MARTY MUNNS
JASON LESLIE WAND OHARE
VALERIE BURD ROSE SPEARS
DEAN WOLFER JOSEPH BESCO
Page 1 of 2
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2005.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2005.
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
(630) 553-8570
Page 2 of 2
UNITED CITY OF YORKVILLE
SALARY SCHEDULES
FY 2004-2005
Min. Max.
City Administrator $76,004 $107,023
Finance Director $59,175 $83,325
Community Development Director $80,000 $105,000
City Engineer $59,760 $84,150 _
Senior Engineering Tech $41,000 $57,000
Engineering Tech $37,260 $53,524
Receptionist/Assistant $20,800 $27,967
Administrative Support Staff $32,085 $43,675
General Support Staff $26,910 $42,820
Chief of Police $65,078 $86,916
Police Office Supervisor $34,096 $48,172
Police Lieutenant $53,652 $72,200
Police Sergeant $46,506 $62,088
Police Officers **(Per Contract) $39,627 $48,942 **Updated 5/1/05
Director of Public Works* $62,972 $82,204 *Revised 1/25/05
Foreman (Street/Water/Park) $45,550 $59,989
Maintenance Worker I $29,900 $41,749
Maintenance Worker II $34,155 $47,101
Operator $39,330 $52,454
Janitorial Tool Shop $23,805 $34,256
Executive Director - Parks & Rec $61,300 $86,319
Superintendent of Recreation $42,106 $59,291
Recreation Supervisor $32,085 _ $51,383
The salary range is subject to review and can be modified annually by Mayor & City Council.
Annual Longevity Stipends will be made to all employees based upon the following chart:
After 6 years but less than 9 years $750
After 9 years but less than 14 years $1,000
After 14 years but less than 20 years $1,250
After 20 years but less than 25 years $1,500
After 25 years $2,000
Educational Stipends will be paid for education in their related field over that required for entry level of that
position as follows:
Associate Degree or 60 credit hours 2%
Bachelor's Degree 2%
Master's Degree 2%
This will be applicable only to 1 degree level beyond that necessary for entry level of that position except
that all are eligible to earn up to the Bachelor Degree Level as outlined above (one time salary adjustment)
UNITED CITY OF YORKVILLE
COMMUNITY DEVELOPMENT DIRECTOR—
JOB DESCRIPTION
Department: Community Development Department
Reports to: City Administrator
Status: Full-Time;exempt
Supervises: Planning Division;Building Safety Division;Consultants and
Contractors
Salary Classification: Community Development Director
Position Description Overview
This position acts as a professional administrative employee that works under the general guidance
and direction of the City Administrator and broad policy guidance and direction of the Mayor and
City Council. The Community Development Director plans,directs,and coordinates the activities
and projects of the Community Development Department composed of professional,technical,and
clerical staff engaged in a variety of activities related to Planning/Zoning,Economic Development,
and Code Enforcement. This official acts as the key advisor to the City Administrator,Mayor,and
City Council and works closely with the City staff and other departments on matters relating to
planning,zoning,and building code enforcement,as well as other development matters.
Essential Job Functions
1. Responsible for direction,management,and supervision of the Community Development
Department's professional,technical,and clerical staff.
2. Prepares and administers the Department's annual operating budget. (Formatted:Bullets and Numbering
3. Interviews,hires,trains,develops,supervises,and conducts performance evaluation reviews - (Formatted:Bullets and Numbering
of departmental staff.
4. Coordinates the City's development review process for new development or redevelopment • (Formatted:Bullets and Numbering
including planned unit developments,rezoning,special uses,preliminary and final plats of
subdivision,land use variations,and zoning variations. Analyzes issues and provides
recommendation and interpretations to Mayor,City Council,and Plan Commission.
5. Provides recommendations and acts as a liaison to City Council and Committees on all • Formatted:Bullets and Numbering
development matters including but not limited to.planning.zoning,and building code
enforcement.
6. Attends Plan Commission.City Council.Committee of the Whole,and Economic - (Formatted:Bullets and Numbering
Development Committee.
nelleted:
7. Negotiates with competing parties to help settle disputes on major planning,zoning,or `Nersees the negotiations and review
of annexation,development,boundary,
building code enforcement problems. and recapture agreements etc.¶
Formatted:Bullets and Numbering
8. Oversees the development and/or revision of the City's Comprehensive Plan. Formatted:Bullets and Numbering
9. Negotiates with developers to maximize the quality of proposed developments. This • - - {Formatted:Bullets and Numbering
involves interfacing with City staff,Plan Commission,City Council members,developers
and their consultants,and others involved in decision making.
10.Represents the City and its agencies at public hearings. •- --- -(Formatted:Bullets and Numbering
11.Serves as director and project manager for all residential,commercial,industrial,municipal, - {Formatted:Bullets and Numbering j
and infrastructure related projects on behalf of the City.
12.Monitors planning activities of neighboring jurisdictions;coordinates work with other - {Formatted:Bullets and Numbering
affected agencies,assists in the development of regional plans as assigned.
- Deleted:¶
13.Reviews proposed amendments to City codes,ordinances,and procedures relating to land- <#'Manages and oversees work of
outside consultants and contractors. ¶
use,planning,and building safety. Assists with preparing draft ordinances for legal review ¶
by City Attorney and/or legal consultants. Assures proper implementation and <#'Prepares and administers the
Department's annual operating budget.¶
administration of ordinances. ¶
<#>Interviews,hires,trains,develops,
supervises,and conducts performance
14.Responsible for the review of all application packages,including informing all developers of evaluation reviews of departmental staff¶
the City's established codes,provisions,and ordinances.
15.Attends meetings,seminars,and conferences of professional associations,county,regional,
and/or state organizations in order to keep abreast of trends and developments in the field,
and to represent the City's interests before these groups.
16.Works with City Administrator in directing Grant Coordinator to research and prepare
federal,state,and private funding grants.
Deleted:¶
17.Maintains and monitors established TIF districts. Provides appropriate updates and reports • <#>Provides recommendations and acts
as a liaison to City Council and
to policy holders. Committees on all development matters
- - - - - including but not limited to,planning,
zoning,and building code enforcement.¶
18.Oversee other functions as directed by the City Administrator. ▪ ¶
<#>Coordinates efforts with the
Community Relations Department/
Working Conditions: Manager and Mayor to keep the public
informed on development initiatives.¶
Work responsibilities call for some levels of physical demanding activities in the visual and physical • Formatted:Bullets and Numbering
inspection of properties for proposed development sites. Some of this work is performed out-of- Deleted:¶
<#>Coordinates with the Executive
doors,at proposed development sites,where occasional hazards may be encountered. Handling Director of Parks and Recreation to
direct contact with the City residents at public hearings and presentations,telephone conversations, implement plans approved by the Park
Boardsignificant blueprint reading,and computer work are all a regular part of the job. All of these implementation nd City codnnn. l reviewie with the
and annual of
conditions require that the incumbent of this position be reasonably ambulatory and possess normal Parks Master Plan.11
hearing,vision,and manual dexterity. <#>Attends Plan Commission,City
Council,Committee of the Whole,and
Economic Development Committee.¶
Requirements
Formatted:Bullets and Numbering
1. Comprehensive knowledge of the principles and practices of planning,zoning,and
community development related areas,including an understanding of the fundamentals of
urban design,economics,demography,municipal finance,urban planning,engineering,
architecture,and building construction.
2. Comprehensive knowledge of the laws,rules,and regulations governing municipal planning
and zoning;comprehensive knowledge of management principles and techniques;
comprehensive knowledge of research and analytical techniques and principals;knowledge
and abilities regarding oral,verbal,and graphic presentation practices.
3. Ability and substantial knowledge of how to operate a personal computer,including word
processing,spreadsheet and database software, 10-key calculator,typewriter,phone,copy
machine,fax machine,etc.
4. Comprehensive knowledge of plan review techniques including reading and evaluating
plans,reading and working with engineering and architectural scales,etc.
5. Comprehensive knowledge of general administration,management,and budgeting
techniques especially applied to the public sector.
6. Knowledge of various state statutes,local ordinances,codes and regulations pertaining to
Economic Development,Code Administration,Engineering,and Planning and Zoning.
7. Knowledge of mathematics as applied to Community Development activities(IE—basic
trigonometry,areas of lots,ratios,etc.).
8. Knowledge of supervisory techniques including motivation,discipline,goal-setting,
evaluation,etc.
9. Ability to establish and maintain effective working relationships with elected officials,
employees,architects,developers,contractors,engineers,other agencies,business
community,and residents.
10.Ability to respond tactfully to requests and inquiries from the general public,other
departments,and divisions within the City.
11.Ability to plan,direct,organize,supervise,and carry out complex research projects and
present results effectively.
12.Ability to read,interpret,and apply codes and ordinances as well as coordinate and propose
amendments to codes and ordinances. Ability to interpret and explain planning and zoning
laws and administrative rules to other governmental officials and the public.
13.Ability to effectively supervise subordinate personnel by incorporating motivational
techniques,discipline,goal setting,etc.
14.Extensive ability in speaking extemporaneously before large public groups and in addressing
their questions in a concerned,open,and forthright manner.
Experience and Education
1. Master's degree in Urban Planning or related field;eight(8),years of urban planning and {Deleted: to ten(10)
upper management department head experience;or,an equivalent combination of education
and experience sufficient to perform the essential duties of the job as those listed above.
2. Must have successfully completed a background investigation.
3. Must have experience in preparing and administering grant applications and programs.
4. Must have outstanding communication skills.
5. Must be highly organized and motivated.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar,related or a logical assignment to the position. The job description does not
constitute an employment agreement between the employer and requirements of the job change.
UNITED CITY OF YORKVILLE
COMMUNITY DEVELOPMENT DIRECTOR—
JOB DESCRIPTION
Department: Community Development Department
Reports to: City Administrator
Status: Full-Time; exempt
Supervises: Planning Division; Building Safety Division; Consultants and
Contractors
Salary Classification: Community Development Director
Position Description Overview
This position acts as a professional administrative employee that works under the general guidance
and direction of the City Administrator and broad policy guidance and direction of the Mayor and
City Council. The Community Development Director plans, directs, and coordinates the activities
and projects of the Community Development Department composed of professional, technical, and
clerical staff engaged in a variety of activities related to Planning/Zoning, Economic Development,
and Code Enforcement. This official acts as the key advisor to the City Administrator, Mayor, and
City Council and works closely with the City staff and other departments on matters relating to
planning, zoning, and building code enforcement, as well as other development matters.
Essential Job Functions
1. Responsible for direction, management, and supervision of the Community Development
Department's professional, technical, and clerical staff.
2. Prepares and administers the Department's annual operating budget.
3. Interviews,hires, trains, develops, supervises, and conducts performance evaluation reviews
of departmental staff.
4. Coordinates the City's development review process for new development or redevelopment
including planned unit developments, rezoning, special uses, preliminary and final plats of
subdivision, land use variations, and zoning variations. Analyzes issues and provides
recommendation and interpretations to Mayor, City Council, and Plan Commission.
5. Provides recommendations and acts as a liaison to City Council and Committees on all
development matters including but not limited to,planning, zoning, and building code
enforcement.
6. Attends Plan Commission, City Council, Committee of the Whole, and Economic
Development Committee.
7. Negotiates with competing parties to help settle disputes on major planning, zoning, or
building code enforcement problems.
8. Oversees the development and/or revision of the City's Comprehensive Plan.
9. Negotiates with developers to maximize the quality of proposed developments. This
involves interfacing with City staff, Plan Commission, City Council members, developers
and their consultants, and others involved in decision making.
10. Represents the City and its agencies at public hearings.
11. Serves as director and project manager for all residential, commercial, industrial, municipal,
and infrastructure related projects on behalf of the City.
12. Monitors planning activities of neighboring jurisdictions; coordinates work with other
affected agencies, assists in the development of regional plans as assigned.
13. Reviews proposed amendments to City codes, ordinances, and procedures relating to land-
use,planning, and building safety. Assists with preparing draft ordinances for legal review
by City Attorney and/or legal consultants. Assures proper implementation and
administration of ordinances.
14. Responsible for the review of all application packages, including informing all developers of
the City's established codes,provisions, and ordinances.
15. Attends meetings, seminars, and conferences of professional associations, county,regional,
and/or state organizations in order to keep abreast of trends and developments in the field,
and to represent the City's interests before these groups.
16. Works with City Administrator in directing Grant Coordinator to research and prepare
federal, state, and private funding grants.
17. Maintains and monitors established TIF districts. Provides appropriate updates and reports
to policy holders.
18. Oversee other functions as directed by the City Administrator.
Working Conditions:
Work responsibilities call for some levels of physical demanding activities in the visual and physical
inspection of properties for proposed development sites. Some of this work is performed out-of-
doors, at proposed development sites, where occasional hazards may be encountered. Handling
direct contact with the City residents at public hearings and presentations, telephone conversations,
significant blueprint reading, and computer work are all a regular part of the job. All of these
conditions require that the incumbent of this position be reasonably ambulatory and possess normal
hearing,vision, and manual dexterity.
Requirements
1. Comprehensive knowledge of the principles and practices of planning, zoning, and
community development related areas, including an understanding of the fundamentals of
urban design, economics, demography, municipal finance,urban planning, engineering,
architecture, and building construction.
2. Comprehensive knowledge of the laws, rules, and regulations governing municipal planning
and zoning; comprehensive knowledge of management principles and techniques;
comprehensive knowledge of research and analytical techniques and principals; knowledge
and abilities regarding oral, verbal, and graphic presentation practices.
3. Ability and substantial knowledge of how to operate a personal computer, including word
processing, spreadsheet and database software, 10-key calculator, typewriter,phone, copy
machine, fax machine, etc.
4. Comprehensive knowledge of plan review techniques including reading and evaluating
plans, reading and working with engineering and architectural scales, etc.
5. Comprehensive knowledge of general administration, management, and budgeting
techniques especially applied to the public sector.
6. Knowledge of various state statutes, local ordinances, codes and regulations pertaining to
Economic Development, Code Administration, Engineering, and Planning and Zoning.
7. Knowledge of mathematics as applied to Community Development activities (IE—basic
trigonometry, areas of lots, ratios, etc.).
8. Knowledge of supervisory techniques including motivation, discipline, goal-setting,
evaluation, etc.
9. Ability to establish and maintain effective working relationships with elected officials,
employees, architects, developers, contractors, engineers, other agencies, business
community, and residents.
10. Ability to respond tactfully to requests and inquiries from the general public, other
departments, and divisions within the City.
11. Ability to plan, direct, organize, supervise, and carry out complex research projects and
present results effectively.
12. Ability to read, interpret, and apply codes and ordinances as well as coordinate and propose
amendments to codes and ordinances. Ability to interpret and explain planning and zoning
laws and administrative rules to other governmental officials and the public.
13. Ability to effectively supervise subordinate personnel by incorporating motivational
techniques, discipline, goal setting, etc.
14. Extensive ability in speaking extemporaneously before large public groups and in addressing
their questions in a concerned, open, and forthright manner.
Experience and Education
1. Master's degree in Urban Planning or related field; eight(8) years of urban planning and
upper management department head experience; or, an equivalent combination of education
and experience sufficient to perform the essential duties of the job as those listed above.
2. Must have successfully completed a background investigation.
3. Must have experience in preparing and administering grant applications and programs.
4. Must have outstanding communication skills.
5. Must be highly organized and motivated.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position. The job description does not
constitute an employment agreement between the employer and requirements of the job change.
2`��D cir o United City of Yorkville Memo
"" 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
Telephone: 630-553-4350
Fax: 630-553-7575
49<LE ‘N'Ni
Date: June 27, 2005
To: Mayor and City Council
From: Lisa Pickering
CC: Department Heads
Subject: Additional information for City Council packet—June 28, 2005
Attached please find information on the following items: Consent Agenda Item#17—
Resolution Adopting Sponsorship Policy—Sponsorship form with the requested changes is
attached. City Council Requests Item#1 —Ordinance Establishing Committees of the City
Council is also attached. Also, Admin Item#2—Resolution Approving the Revised Job
Description for the Position of Senior Engineering Technicican—attached is a new resolution
due to a minor text change. Please add these items to your City Council packet.
C 41- 7
REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORKVILLE
PLEASE NOTE: All requests must be received by the City Clerk, United City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560, at least 60 days prior to your event for approval from the Yorkville Human
Resource Commission (HRC), which meets on the third Wednesday of each month. For example: if your
event is to be held on September 15th,your request should be in the City office no later than June 30th to be
considered at the July HRC meeting.
Requests are limited to $250 per year,per organization.
Event
Date of Event Location of Event
Name of Organization
Address
City State Zip
Phone Fax
Name of Contact Person and Title
Is your event considered to be(please check all that apply):
Fine Arts Sports Community Scouting Religion-based Other non-profit
Who will benefit from the funds raised? Youth Adult Senior Disabled persons
Approximately how many Yorkville residents does your organization serve each year?
What is the mission/purpose of your organization?
Amount requested $ (Cash or `In Kind' )
If`In Kind,' are you in need of Staff (Number of hours/time) OR
Building space (City facility/park to be used )
PLEASE NOTE:If requesting staff time or use of building facilities/park, both are subject to
availability on the date you have chosen.
If time and space is available,your event could be listed in the quarterly Recreation Department
newsletter. Would you like to be listed? Yes No
For Office/HRC use only
Date Received Building/facility to be used
Verification of facility availability By
Amount Staff needed
Date Approved by HRC Date Approved by City Council
Date Not Approved Reason
C/61-
`4.eO CITr
EsT
Fly UNITED CITY OF YORKVIIILE
9 w" `O
ACCOUNTING CLERK I—JOB DESCRIPTION
Department: Administration
Reports To: Finance Director
Status: Full time; Non-exempt
Salary Classification: General Support Staff
Position Description Overview:
Person is responsible for assisting the Finance Department with various accounting functions,
inquiry, and maintenance of A/P records. Assist with all routine functions relating to Accounts
Payable, General Accounting, and other duties assigned by the Finance Department.
Essential Job Functions:
1. Responsible for the coordination and preparation of all City bill lists.. Duties include sorting
and distribution of invoices to appropriate department heads, data entry, vendor setup,
inquiry, invoice filing, and mailing of payments.
2. Cancel/void checks. Prepares replacement checks as required.
3. Research credit or outstanding invoices and respond to vendor inquiries.
4. Maintain vendor files.
5. Assist with capital asset inventory tracking relating to GASB 34 reporting and budgeting
purposes.
6. Assist with the bank account reconciliation process, including tracking and verifying daily
deposits.
7. Maintain accounting records for Motor Fuel Tax.
8. Reviews payment requests and secures all backup documentation.
9. Assist in gathering annual audit report information.
10. Assist with the development of the Accounting Procedure Manual and ongoing reviews and
updates as directed.
11. Tracks purchase order process
12. Prepares reports and researches inquiries for revenue, expense, and vendor information.
13. Perform other duties/projects as assigned.
Position Requirements—Knowledge, Skills, and Abilities:
1. Knowledge of accounting practices, procedures, and office terminology
2. Strong analytical skills
3. Strong communication skills
4. Ability to work under pressure with frequent interruptions
5. Ability to operate in a multi-task environment
6. Ability to understand department priorities and adjust work activities to meet them.
7. Ability to perform report preparation and periodic duties in a timely fashion and on schedule.
8. Ability to operate a variety of office equipment including a typewriter, copy machine, FAX
machine, telephone, and calculator.
9. Must be computer literate and have knowledge of Microsoft Excel and Word.
Minimum and Preferred Experience and Education
1. Minimum of 64 credit hours of college level coursework with major coursework in
accounting, finance, or a related field and two years of work experience sufficient to perform
the essential duties of the job as those listed above are required . Bachelor's degree
preferred.
2. Previous experience in an office and Windows-based computer environment.
3. Any equivalent combination of extensive municipal experience and education that provides
the required knowledge, skills, and abilities may be considered.
4. Must successfully complete a background investigation.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar,related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.
EST 183
‘11
1UNITED CITY OF YORKVILLE
LE ' ACCOUNTING CLERK I—JOB DESCRIPTION
Department: Administration
Reports To: Finance Director
Status: Full time; Non-exempt
Salary Classification: General Support Staff
Position Description Overview:
Person is responsible for assisting the Finance Department with various accounting functions,
inquiry, and maintenance of A/P records. Assist with all routine functions relating to Accounts
Payable, General Accounting, and other duties assigned by the Finance Department.
Essential Job Functions:
1. Responsible for the coordination and preparation of all City bill lists.. Duties include sorting
and distribution of invoices to appropriate department heads, data entry, vendor setup,
inquiry, invoice filing, and mailing of payments.
2. Cancel/void checks. Prepares replacement checks as required.
3. Research credit or outstanding invoices and respond to vendor inquiries.
4. Maintain vendor files.
5. Assist with capital asset inventory tracking relating to GASB 34 reporting and budgeting
purposes.
6. Assist with the bank account reconciliation process, including tracking and verifying daily
deposits.
7. Maintain accounting records for Motor Fuel Tax.
8. Reviews payment requests and secures all backup documentation.
9. Assist in gathering annual audit report information.
10. Assist with the development of the Accounting Procedure Manual and ongoing reviews and
updates as directed.
11. Tracks purchase order process
12. Prepares reports and researches inquiries for revenue, expense, and vendor information.
13. Perform other duties/projects as assigned.
Position Requirements—Knowledge, Skills, and Abilities:
1. Knowledge of accounting practices, procedures, and office terminology
2. Strong analytical skills
3. Strong communication skills
4. Ability to work under pressure with frequent interruptions
5. Ability to operate in a multi-task environment
6. Ability to understand department priorities and adjust work activities to meet them.
7. Ability to perform report preparation and periodic duties in a timely fashion and on schedule.
8. Ability to operate a variety of office equipment including a typewriter, copy machine, FAX
machine, telephone, and calculator.
9. Must be computer literate and have knowledge of Microsoft Excel and Word.
Minimum and Preferred Experience and Education
1. Minimum of 64 credit hours of college level coursework with major coursework in
accounting, finance, or a related field and two years of work experience sufficient to perform
the essential duties of the job as those listed above are required . Bachelor's degree
preferred.
2. Previous experience in an office and Windows-based computer environment.
3. Any equivalent combination of extensive municipal experience and education that provides
the required knowledge, skills, and abilities may be considered.
4. Must successfully complete a background investigation.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.
`too c„`
Est
L12 UNITED CITY OF YORKVILLE
``E PART TIME UTILITY BILLING CLERK-JOB DESCRIPTION
Department: Administration
Reports to: Finance Director
Status: Part-Time,20 hours per week not to exceed 1000 hours annually
Salary Classification: Receptionist/Assistant
Position Description Overview
This position will be assisting the Utility Billing Department with the billing process for all
municipal utility accounts. This position involves heavy customer contact and the ability to respond
to questions and complaints. Strong mathematical skills are necessary.
Essential Job Functions
1. Assists with the preparation,review and mailing of the City's bi-monthly utility bills.
2. Process utility bill payments as needed.
3. Process and transfer information recorded within the water meter radio units into the computer
billing system.
4. Print and review water meter reads after transfer has been completed by the water meter radio
unit. Identify any problem reads and request a re-check of the water meter read to Public Works.
5. Review the past due account list,follow up on delinquent and collection accounts,send letters
prior to referral.
6. Assist with the penalty bill process.
7. When necessary,prepare documentation on uncollected past due accounts to begin filing a lien
on the property as directed by procedures.
8. Answer phones,take messages as needed,and provide customer service at counter.
9. Investigate and respond to any customer billing questions;notify the supervisor with any issues.
10.Refer any utility compliant calls to the proper department;if an emergency is reported contact
the Public Works Director immediately.
11.Other duties as assigned.
Page 1 of 2
Requirements
1. Ability to utilize the City's Utility Billing software and experience in Microsoft Office based
programs,including Word and Excel.
2. Ability to operate a variety of office equipment including a typewriter,computer,facsimile
machine and calculator.
3. Organizational skills in order to function within an office environment.
4. Knowledge of basic mathematical skills/formulas.
5. Ability to work under pressure with frequent interruptions. - Formatted:Bullets and Numbering
Experience and Education
1. High School Degree or GED and two(2)years of office experience.
2. Any approved equivalent combination of experience and education that provides the required - [Formatted:Bullets and Numbering
knowledge,skills and abilities.
3. Must be willing to attend training classes to increase knowledge of job related duties. - (Formatted:Bullets and Numbering
14_Must successfully complete a background investigation. - (Formatted:Bullets and Numbering
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar,related or a logical assignment to the position. The job description does not
constitute an employment agreement between the employer and requirements of the job change.
Page 2 of 2
J2`�t,0
EST , use
kr 1;7 IJ NTTED CITY OF YORKVILLE
PART TIME UTILITY BILLING CLERK-JOB DESCRIPTION
Department: Administration
Reports to: Finance Director
Status: Part-Time,20 hours per week not to exceed 1000 hours annually
Salary Classification: Receptionist/Assistant
Position Description Overview
This position will be assisting the Utility Billing Department with the billing process for all
municipal utility accounts. This position involves heavy customer contact and the ability to respond
to questions and complaints. Strong mathematical skills are necessary.
Essential Job Functions
1. Assists with the preparation, review and mailing of the City's bi-monthly utility bills.
2. Process utility bill payments as needed.
3. Process and transfer information recorded within the water meter radio units into the computer
billing system.
4. Print and review water meter reads after transfer has been completed by the water meter radio
unit. Identify any problem reads and request a re-check of the water meter read to Public Works.
5. Review the past due account list, follow up on delinquent and collection accounts, send letters
prior to referral.
6. Assist with the penalty bill process.
7. When necessary, prepare documentation on uncollected past due accounts to begin filing a lien
on the property as directed by procedures.
8. Answer phones, take messages as needed, and provide customer service at counter.
9. Investigate and respond to any customer billing questions; notify the supervisor with any issues.
10. Refer any utility compliant calls to the proper department; if an emergency is reported contact
the Public Works Director immediately.
11. Other duties as assigned.
Page 1 of 2
Requirements
1. Ability to utilize the City's Utility Billing software and experience in Microsoft Office based
programs, including Word and Excel.
2. Ability to operate a variety of office equipment including a typewriter, computer, facsimile
machine and calculator.
3. Organizational skills in order to function within an office environment.
4. Knowledge of basic mathematical skills/formulas.
5. Ability to work under pressure with frequent interruptions.
Experience and Education
1. High School Degree or GED and two (2) years of office experience.
2. Any approved equivalent combination of experience and education that provides the required
knowledge, skills and abilities.
3. Must be willing to attend training classes to increase knowledge of job related duties.
4. Must successfully complete a background investigation.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position. The job description does not
constitute an employment agreement between the employer and requirements of the job change.
Page 2 of 2
S OF THE REGULAR MEETING OF
CITY COUNCIL
OF TTHEUUNITED CITY OF YORKVILLE,KENDALL COUNTY,,ILLINOI DRAFT
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY.MAY 24.2005.
Mayor Prochaska called the meeting to order at 7:03 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Leslie Present
Ward II Burd Present
Wolfer Present
Ward III Ohare Present
Munns Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski,City Treasurer Powell,City Administrator Graff,City
Attorney Wyeth,Police Chief Martin,Director of Public Works Dhuse,Finance Director
Pleckham and Executive Director of Parks&Recreation Brown.
OUORUM
A quorum was established.
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into Executive Session for the purpose of discussing
the appointment,employment,compensation,discipline,performance,or dismissal of specific
employees of the public body or legal counsel for the public body,including hearing testimony on
a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity.
So moved by Alderman Ohare;seconded by Alderman Leslie.
Motion approved by a roll call vote. Ayes-8 Nays-0
Ohare-aye,Besco-aye,Burd-aye,James-aye,
Wolfer-aye,Munns-aye,Spears-aye,Leslie-aye
Mayor Prochaska asked that the City Clerk and City Attorney be included.
The City Council entered into Executive Session at 7:04 P.M.
The City Council retumed to regular session at 7:35 P.M.
INTRODUCTION OF GUESTS
Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests
and asked them to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Mayor Prochaska amended the agenda by moving the presentation to Officer Bozue from the
Mayor's Report to after the amendments to the agenda.
PRESENTATIONS
Mayor Prochaska,along with Chief Martin,presented Officer Steven Bozue with a Certificate of
Achievement in recognition of his receiving his police officer certification from the Police
Training Institute on March 25,2005.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M.,Monday,June 27,2005
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M.,Thursday,June 16,2005
City of Yorkville Conference Room
800 Game Farm Road
The Minutes of the Reeular Meeting of the City Council—May 24,2005-paee 2
Administration Committee 7:00 P.M.,Thursday,June 2,2005
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M.,Monday,June 9,2005
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Technology Committee 7:00 P.M.,Wednesday,May 25,2005
City of Yorkville Conference Room
800 Game Farm Road
Mayor Prochaska noted that he was looking for a few more members for the Adhoc Technology
Committee. Currently,Aldermen Ohare and Wolfer are the co-chairs of the committee. He
asked that anyone interested contact him.
Alderman Besco noted that Public Works Committee meets on the same day as the Park Board
and he would like to attend the Park Board meetings. Mayor Prochaska noted that Alderman
Besco was the chairman of the Public Works Committee and could change the date if he so
wished.
PUBLIC BEARINGS
None.
CITIZEN COMMENTS
None.
PRESENTATIONS
None.
CONSENT AGENDA
1. Treasurer's Reports for May—December 2004
2. Ordinance 2005-45—Authorizing the Execution and Delivery of an
Intergovernmental Cooperation Agreement for Collateralized Single Family Mortgage
Revenue Bonds- authorize the Mayor and City Clerk to execute
3. Ratify Tax Levy—Not to Exceed the Rate of.7326 or the amount of$1,746,203.30
4. Acceptance of Cannonball Park OSLAD Grant-authorize the Mayor to execute
5. Grande Reserve Park E—Request to Name as Rotary Park
6. Resolution 2005-30-2005 Joint&Crack Filling MFT Appropriation-authorize the
Mayor and City Clerk to execute
7. 2005 In-Town Drainage Improvements-Change Order#I—authorize increase in an
amount not to exceed$23,946.00 and authorize Mayor to execute
Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved
by Alderman Besco;seconded by Alderman Ohare.
Motion approved by a roll call vote. Ayes-8 Nays-0
Burd-aye,James-aye,Leslie-aye,Munns-aye,
Spears-aye,Wolfer-aye,Ohare-aye,Besco-aye
PLANNING COMMISSION/ZONING BOARD OF APPEAL
Mayor Prochaska reported that he forgot his notes from the last Plan Commission meeting and
will have them at the next meeting.
MINUTES FOR APPROVAL
A motion was made by Alderman James to approve the minutes of Committee of the Whole
meeting from May 3,2005;seconded by Alderman Ohare.
Alderman Ohare noted that she gave a copy of the minutes with a few grammatical corrections to
Clerk Milschewski.
Minutes approved as corrected by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman James to approve the paying of the bills listed on the Detailed
Board Report dated May 13,2005 totaling the following amounts:checks in the amount of
The Minutes of the Regular Meeting of the City Council—May 24,2005—page 3
$228,294.73(vendors—F/Y 04/05);$256,603.65(vendors—F/Y 05/06);$25,346.20(payroll
period ending 4/30/05—FY 04/05—Elected Officials);$155,355.22(payroll period ending
4/30/05—FY 04/05)for a total of$665,599.80;seconded by Alderman Ohare.
Motion approved by a roll call vote. Ayes-7 Nays-0 Present-1
Besco-aye,Burd-aye,James-aye,Leslie-aye,
Munns-aye,Ohare-aye,Spears-present,Wolfer-aye
REPORTS
MAYOR'S REPORT
Appointment of Finance Director
Mayor Prochaska entertained a motion to approve the reappointment of Traci Pleckham as
Finance Director for the United City of Yorkville. So moved by Alderman Wolfer;seconded by
Alderman James.
Motion approved by a roll call vote. Ayes-8 Nays-0
Spears-aye,Wolfer-aye,Besco-aye,Burd-aye,
James-aye,Leslie-aye,Munns-aye,Ohare-aye
Appointment of Executive Director of Parks&Recreation
Mayor Prochaska entertained a motion to approve the reappointment of Laura Brown as
Executive Director of Parks&Recreation for the United City of Yorkville. So moved by
Alderman James;seconded by Alderman Wolfer.
Motion approved by a roll call vote. Ayes-8 Nays-0
Wolfer-aye,Besco-aye,Burd-aye,James-aye,
Leslie-aye,Munns-aye,Ohare-aye,Spears-aye
Appointment of Deputy Clerk
Upon the recommendation of the City Clerk,Mayor Prochaska entertained a motion to approve
the appointment of Bait Olson as Interim Deputy Clerk for the United City of Yorkville for the
period of one month. So moved by Alderman Wolfer;seconded by Alderman Burd.
Mayor Prochaska explained that the position will be an interim one for one month to allow for the
revision of the job description and ordinance for the Deputy Clerk position.
Motion approved by a roll call vote. Ayes-S Nays-0
Besco-aye,Burd-aye,James-aye,Leslie-aye,
Munns-aye,Ohare-aye,Spears-aye,Wolfer-aye
Recommendation of Alderman Valerie Burd as Mayor Pro Tem for FY 05/06
Mayor Prochaska entertained a motion to approve the recommendation for Alderman Burd as
Mayor Pro Tem for fiscal year 2005/2006. So moved by Alderman Besco;seconded by
Alderman Wolfer.
Motion approved by a roll call vote. Ayes-8 Nays-0
Burd-aye,James-aye,Leslie-aye,Munns-aye,
Ohare-aye,Spears-aye,Wolfer-aye,Besco-aye
Department Head Reviews
Mayor Prochaska reported that on Tuesday,June 7,2005,the reviews for the City
Administrator,Police Chief and the Executive Director of Parks&Recreation would be available
for review by the City Council.
ATTORNEY'S REPORT
Attorney Wyeth reported that there were two items to be considered under his report. Each
involves the relationship with the City and its employees.
Ordinance 2005-46 Prohibiting Contractual Relationships with Spouses and Relatives
or Certain Elected Officials,Officers and Employees
Mayor Prochaska entertained a motion to approve an Ordinance regarding prohibiting contractual
relationships with spouses and relatives or certain elected officials,officers and employees as
presented. So moved by Alderman Munns;seconded by Alderman Spears.
The Minutes of the Reeular Meeting of the City Council—May 24,2005-page 4
Alderman Burd asked that the words"for monetary gain:'be added to ordinance on page one,
second paragraph. Attorney Wyeth stated that the wording should be amended to read,".....
favoritism in the processes of engaging for monetary gain or contracting for naonetaly gain for
products...."
Alderman Spears asked if it was legal to amend the ordinance in this way and if the labor attorney
had reviewed the ordinance. Attorney Wyeth stated that he consulted with labor Attorney Smith
and the changes were legal.
There was also a brief discussion regarding"in kind"services and bartering being the same as
monetary gain.
Motion approved by a roll call vote. Ayes-8 Nays-0
James-aye,Leslie-aye,Munns-aye,Ohare-aye,
Spears-aye,Wolfer-aye,Besco-aye,Burd-aye
Resolution 2005-31 Amending Employee Manual Regarding Prohibited Employment
Of Certain Spouses and Relatives
Mayor Prochaska entertained a motion to approve a Resolution amending the Employee Manual
regarding prohibited employment of certain spouses and relatives as presented. So moved by
Alderman Munns;seconded by Alderman Ohare.
Alderman Ohare asked if the Employee Manual should reference"future directors"to cover
future job descriptions. There was some discussion and it was decided to amend the Employee
Manual as affected job descriptions are added.
Motion approved by a roll call vote. Ayes-8 Nays-0
Leslie-aye,Munns-aye,Ohare-aye,Spears-aye,
Wolfer-aye,Besco-aye,Burd-aye,James-aye
Robert's Rules 101
Attorney Wyeth continued his informational report on Robert's Rules by covering the handling of
a motion(page 31). A basic motion has six steps. The first three(making of the motion,the
seconding of the motion,the chair restating the motion)are how a motion is brought before the
assembly. The second three steps(debate,putting of the motion to the question,announcing the
results)are the consideration of the main motion.All of these steps are recorded into the official
record. He stated that motions are a big topic covered in the Robert's Rules so he will cover
various types of motions in the future. He stated that a motion is the basic avenue to do anything
officially.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
Special Census
Administrator Graff reported that the City has received notice from the United States Department
of Special Census that they have received the United City of Yorkville's information and a
contract will be brought to a Committee of the Whole meeting so that the special census can
move forward. He stated that he was anticipating that the special census will begin in 60-70 days
contingent on the approval of the maps of the City. He also noted that the City will be looking
for office space for the census workers. Alderman Ohare asked if this would be a full census and
Administrator Graff stated that this is correct. He further explained that by the time of the
contract,the City has to demonstrate and attest to all the newly annexed property through the use
of a map that is created by the Department of the Special Census. Once the map is approved,the
census should begin after 60 days.
Transportation Bill
Administrator Graff reported that he received an e-mail alert regarding the transportation bill
before the United States House of Representatives and Senate. The House approved a$285
billion transportation bill and the Senate approved a$295 billion transportation bill. They are
now in conference and by May 26,2005 they should have an amount to give to the President to
see if he will accept. He stated that this bill is important to Yorkville because there are numerous
projects that are related to transportation(Route 47,Eldamain Road and Prairie Parkway).
The Minutes of the Regular Meetine of the City Council—May 24,2005—paee 5
FINANCE DIRECTOR'S REPORT
Director Pleckham reported that she did not receive the signature cards for the In-Town Road
Program back from the City Council.She asked that they be returned to her. Alderman Burd
stated that she just picked them up from her mailbox and would sign and return them.
DIRECTOR OF PUBLIC WORKS REPORT
Director Dhuse reported that the Well#7 treatment facility should be turned on tomorrow
morning. He stated that everything has been going smoothly.
Mayor Prochaska stated that he had an opportunity to go through the treatment facility on the
Moser property and he was excited by the technology. He explained that if anyone was interested
in touring a treatment facility,they should contact Director Dhuse
CHIEF OF POLICE REPORT
No report.
EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT
Beecher Center Parking Lot
Director Brown reported that the Beecher Center parking lot was in the process of being ground
down and resurfaced. She stated that the paving would be done tomorrow and the striping would
be done over the weekend.
Rice Park
Director Brown reported that Rice Park is under constructions. She stated that there was some
problem with the playground equipment so it will be closed for the next 5-10 days.She explained
that the park has been fenced off until the problem is resolved.
Country Hills Park
Alderman Leslie reported to Director Brown that the water fountain in the County Hills Park has
been pulled off and there is some exposed hardware. He asked that it be looked into because it
could be a safety issue.
Sunflower Park
Director Brown reported that a Town Meeting was held for the Sunflower Park.She stated that
approximately 25-30 residents were in attendance and reviewed the park design. The residents
were in favor of the park design however suggested a few minor changes such as exchanging
soccer fields for half court basketball courts
COMMUNITY&LIAISON REPORT
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Ordinance 2005-47 Amending City Code Regarding Permanent Landscape
Watering Systems for Non-Residential Properties
A motion was made by Alderman Besco to approve an Ordinance amending the City code
regarding permanent landscape watering system for non residential properties as presented;
seconded by Alderman Spears.
Mayor Prochaska explained that this will regulate the watering of landscaped areas in
commercial,industrial and multifamily areas where there is one building/acre or multiple
buildings on three acres as well as open areas in residential development.
Alderman Ohare asked if the City received any opposition or comments from developers affected
by this. Administrator Graff stated that the developers are asking for this and supported the
ordinance.
Motion approved by a roll call vote. Ayes-8 Nays-0
Munns-aye,Ohare-aye,Spears-aye,Wolfer-aye,
Besco-aye,Burd-aye,Leslie-aye,James-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2005-48 Lincoln Prairie Yorkville Annexation Agreement
A motion was made by Alderman Munns to approve an Annexation Agreement and Rezoning to
M-2 Manufacturing District for Lincoln Prairie of Yorkville and approve an Ordinance
authorizing the execution of the Annexation Agreement by the Mayor and City Clerk upon final
legal review;seconded by Alderman Ohare.
The Minutes of the Regular Meeting of the City Council—May 24,2005—page 6
Alderman Munns noted that the Economic Development Committee approved of the agreement.
Motion approved by a roll call vote. Ayes-9 Nays-0
Ohare-aye,Spears-aye,Wolfer-aye,Besco-aye,
Burd-aye,James-aye,Leslie-aye,Munns-aye,Prochaska-aye
Ordinance 2005-49 Lincoln Prairie Yorkville Annexation
A motion was made by Alderman Munns to approve the Ordinance annexing Lincoln Prairie of
Yorkville as presented upon legal review;seconded by Alderman Ohare.
Motion approved by a roll call vote. Ayes-8 Nays-0
Spears-aye,Wolfer-aye,Besco-aye,Burd-aye,
James-aye,Leslie-aye,Munns-aye,Ohare-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Approval of Engineering Assistant's Degree Program and
Tuition Reimbursement for FY 04/05
A motion was made by Alderman James for the approval of the Engineering Assistant's Degree
Program and Tuition Reimbursement for FY 04/05 as presented;seconded by Alderman Wolfer.
Alderman Spears stated that she had additional information she received and she distributed a
copy of a time study(see attached)for the Engineering Assistant,Office Assistant and
Receptionist for information purposes.
Alderman Burd commented that when she was on the Administration Committee this came up
several times. She read from the Employee Manual that requests from employees for enrollment
in a college degree or certificate program must be submitted by the department head to the Mayor
and City Council for approval. She stated that this leaves it up to the committee to decide what
they think is fitting. She noted that this issue has become a point of contention between several
aldermen and the Mayor and she further noted that she voted against this while she was on the
Administration Committee. She stated that she has spoken to residents in her ward and she has
never had one say that they wanted the City Council to give college education funding to all the
employees on an open handed basis. She stated that those who have agreed to it have stated that
it should be tied to current job performance. She stated that she has received numerous e-mails
from people who would be willing to come before the Council to provide information on their
company's education programs. She read an e-mail from Joseph Kim,a dentist in Yorkville,
dated January 25,2005 giving his opinion on education programs and offering suggestions for
reimbursement. She stated that she did not feel that the residents of Yorkville were in favor of
education reimbursement so she did not support this.
Alderman Spears noted that the City does pay for tuition once it has been approved,one degree
above what the job description call for. She stated that the job description for Engineering
Assistant calls for a high school diploma or GED.She stated that it was contrary to pay for a
bachelor's degree. She stated that the City could have possibly considered paid for an associate's
degree but not a bachelor's degree. She stated that the tuition reimbursement policy needs to be
adjusted so that this is clear.
Alderman Wolfer commented that he felt very strongly that reimbursing tuition is a benefit that
should be given to employees. He stated that an employee should not have to beg for the benefit
and that this benefit should be applied consistently acres the board. He stated that he spoke with
the City Engineer Joe Wywrot who assured him that this is not a secretary position;that the
employee is proficient in Auto CAD and that she does site planning. He also reported that he
called several human resource departments to find out what plans other employers have and he
reviewed the City's policy. He stated that the policy does need to be adjusted however in the
meantime the City Council needs to approve or disapprove this reimbursement to finalize this as
this employee has come to the Council for reimbursement several times.
Alderman Ohare stated that she reread the information that Administrative Intern Bart Olson
provided to the City Council. Mr.Olson checked with several cities and reported how they
handle tuition reimbursement. She stated that Yorkville's policy seemed close to theirs. She
stated that the employee has followed the policy so she supported the reimbursement.
The Minutes of the Regular Meeting of the City Council—May 24,2005—page 7
Alderman Munns stated that he agreed philosophically that the City needs to have a career
development policy however only to the degree that is approved according to the policy. The
current policy states that degrees have to be approved by the City Council first. He stated that
employees should not come back time and time again after the reimbursement has been denied.
He also stated that he felt that part of the problem is that the current policy is not clear. He stated
that he did not feel that this degree is needed for the employee's current position.
Treasurer Powell commented that he remembered that the Administration Committee did not turn
down the reimbursement but rather deferred it until a policy was established. Alderman Spears
stated that Treasurer Powell was incorrect;this was turned down at least twice. Alderman Ohare
stated that she read in the meeting minutes that the reimbursement was tabled.
Alderman Wolfer asked if the present Administration Committee recommended the
reimbursement and Mayor Prochaska stated that the former committee recommended it.
Alderman Burd pointed out that the former Administration Committee also recommended a
change in the policy that would give free education to any employee. Alderman Wolfer stated he
was not concerned with that because most employees won't use the benefit. Alderman Burd
stated that the change in the policy shows the committees intent to give free education. Alderman
Wolfer noted that it would take a very dedicated employee to go through the rigors of college
while working. Alderman Spears stated that if the employees do take advantage of this benefit,
how is it to be addressed. Alderman Wolfer stated that if it is a benefit for one it is a benefit for
all.
Alderman James stated that the City had a policy and the employee met the requirements of it
however the Administration Committee deferred payment until the policy was amended. The
policy was changed in January 2005 and the employee still meets the requirements. He stated
that he supports the reimbursement.
Alderman Besco stated that this is the worse policy the City Council has ever adopted. He
recommended that every committee review every job description that has been approved and
show what degree they are entitled to ask for.
Alderman Leslie commented that an employee was waiting for reimbursement however he stated
that he was not going to vote for it. He explained that this policy has been worked on for some
time and everyone is still not in agreement. He stated that his responsibility lies with representing
the citizens and until the policy is in black and white,he would not support it.
After a lengthy discussion regarding the policy,career development and the Engineering
Assistant's reimbursement,Alderman Burd made a motion to call the question;seconded by
Alderman Spears.
Motion to call the question approved by a roll call vote. Ayes-7 Nays-1
Besco-nay,Burd-aye,James-aye,Leslie-aye,
Munns-aye,Ohare-aye,Spears-aye,Wolfer-aye
Motion defeated by a roll call vote. Ayes-3 Nays-5
Wolfer-aye,Besco-nay,Burd-nay,James-aye,
Leslie-nay,Munns-nay,Ohare-aye,Spears-nay
ADDITIONAL BUSINESS
Organizational Chart
Alderman Spears stated that the City Council received updated public information for the United
City of Yorkville which will be posted in the lobby. She questioned if any other Alderman had
checked the organizational chart which has not been approved by the City Council. She stated
that she felt the chart was incorrect and pointed out what she felt were errors. She suggested that
before the document is posted it should be corrected and approved by the City Council.
City Council Working Together
Alderman Spears read a statement where she stated that the City Council should strive to seek a
common ground and work together.She stated that accurate facts should be presented and
accusations and criticism be discontinued.
Alderman Ohare noted that Alderman Spear's statement was similar to what she presented last
week at the COW meeting. Alderman James agreed with Alderman Spears statement and noted
that there was a statement in the Record Newspaper quoting Alderman Burd where there seemed
to be a misstatement or misquote regarding Administrator Graff's performance review. He asked
if Alderman Burd had contacted the Record regarding this and she stated that she had spoken with
Kathy Farren of the Record to clarify this.
The Minutes of the Regular Meeting of the City Council—May 24.2005—paee 8
Paper Use
Alderman Ohare asked if the aldermen get an allotment for the paper they use. She noted that
some copies have been made that could have been two-sided to save paper. Alderman Leslie
noted he would like to have his meeting packets sent to him via e-mail.Alderman Munns stated
that the Adhoc Technology Committee is looking into this.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Munns;seconded by
Alderman Leslie.
Motion approved by a viva voce vote.
Meeting adjourned at 8:45 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville,Illinois
Page 1 of 9 IDRAFii
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
City Conference Room
Tuesday, April 19, 2005 - 7:00 p.m.
In Attendance:
Cj
Art Prochaska- Mayor Tony Graff—City Administrator
Paul James—Alderman(left 10:55pm) Traci Pleckham—Finance Director
Val Burd - Alderwoman Eric Dhuse—Public Works Director
Richard Sticka—Alderman Kelly Kramer—Attorney
Rose Spears - Alderwoman Harold Martin—Chief of Police
Larry Kot—Alderman(left 10:55pm) Laura Brown—Executive Director,
Joe Besco—Alderman Parks &Recreation
Bill Powell—City Treasurer
Bart Olson—Intern
Guests
Lynn Dubajic— Dean Wolfer
Economic Development Director Allecia Vermillion—The Beacon News
Jason Leslie Matt Cudney—Del Webb
Pollie Baumann Olga Sebby
Kathy Farren— Laura Ross
Kendall County Record Gary Golinski
Heather Fiala Van Truman
John Whitehouse—EEI Jeff Freeman—EEI
The meeting was called to order at 7:02pm by Mayor Prochaska.
PUBLIC HEARINGS:
None
PRESENTATIONS:
1. Pulte Homes—Del Webb Development
Matt Cudney of Pulte Homes/Del Webb was in attendance to give an overview regarding the Del
Webb concept. He explained they currently have property under contract on the border of
Yorkville. Del Webb is an adult community geared to persons 55 or over. He said that Del Webb
residents have no school age children,but do pay taxes,use less water and generate less waste.
Mr. Cudney said a concept plan will be submitted in the next week or two and will include 1200-
1300 homes. He said they are working with other developers on the commercial property at Rt. 47
and Galena. Ms. Burd commented that she had heard negative comments about landscape upkeep.
Page 2 of 9
Mr. Cudney said landscaping is maintained by the homeowner's association.
Mr. Cudney's presentation concluded at 7:22pm.
2. Grant Writer Contract Renewal—Laura Ross—Admin 4/7/05
Laura Ross, Grant Writer, gave an overview of the status of grants that have been submitted:
1. $128,000 OSLAD grant for Cannonball Estates was received.
2. Grant will be submitted for Rice Park at River's Edge.
3. Bike trail program grant has been submitted.
4. Working on Whispering Meadows project grant.
5. Looking at stormwater grant from EPA for Bristol Bay
6. No public safety grants available at this time.
Ms. Ross' contract expires in May and it was noted that $200,000 in grants have been received in
return for her$14,000 salary. In addition, Ms. Ross works as a liaison with grant staff in
Springfield. Ms. Ross said that the amount of money received is governed by the size and
elements of the project. Grants for senior citizen projects were requested by Ms. Spears,however,
a plan must be in place before a grant application can be submitted. Ms. Ross will provide a list of
grants available.
DETAIL BOARD REORT Bill List):
Ms. Spears questioned the nature of the overtime for the Police Department. Chief Martin stated it
was primarily for court and replacements for ill officers and he said overtime averaged $1400-
$1500 per month. Overtime for Public Works is due to monitoring pumps and wells on the
weekend and flushing pipes. Ms. Brown said that Parks overtime was for after-hours meetings and
additional maintenance of ball fields due to rain. She added that their college part-timers are not on
board yet.
No further action or discussion on these items.
ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA:
No items.
MAYOR:
1. Future of the Park Board— COW 3-15-05
Alderman Besco thanked Tammy Smock and Heather Fiala for their feedback and said the original
purpose of the discussion was merely to try and streamline government for efficiency. The Mayor
added that many residents had expressed their approval of the Park Board and their input. Ms.
Spears also commended the group and said that the Board members spoke of working together and
making group decisions. She stressed that stronger communication is needed with the various
boards and committees. Ms. Burd said that aldermen presently attend various committee meetings
and she suggested that the various Boards could send a liaison to Council meetings on a rotating
basis.
Page 3 of 9
In addition, Mayor Prochaska said he would like to hold a workshop in September and invite the
various boards to express their thoughts and ideas. It was noted by Alderman Besco that Parks
and Public Works meet on the same night and Parks is under Public Works. Meeting schedules
should be addressed. Ms. Spears suggested that the Park Board add to their agenda, the idea of a
rotating liaison so that their ideas can be brought to the Council. Ms. Burd said that the School
Board should send a liaison to the Parks meetings as well. Another idea from the Mayor was to
post agendas on the website and more community input was also invited.
There will be no further discussion on this item.
2. ZBA 2005-09—802 S. Main—Request for Setback Variances—ZBA 4/6/05
Ms. Pollie Baumann attended this meeting to represent resident Marama Leitheit on a zoning
variance request. Ms. Baumann stated the variance requests:
1. Side yard setback reduction by 5.6 feet - from 30 feet to 24 feet
2. Rear yard setback reduction by 22.8 feet- from 40 feet to 17.2 feet
These variances were requested for an addition to Ms. Leitheit's home. Only the second request
requires Council approval and Alderman Sticka recommended approval of both requests based on
ZBA findings. It was noted that there were no objections from neighbors.
This matter will be moved to City Council for a vote on April 26th.
3. Blackberry Creek Watershed Program Contribution Request
A request was received from the Conservation Foundation for monetary support of watershed
projects. Mayor Prochaska recommended a continuing partnership and support of this request.
This item will move to the City Council on consent, pending the passage of the budget.
ECONOMIC DEVELOPMENT COMMITTEE:
1. Prestwick of Yorkville Annexation Agreement— CC 2/22/05 Public Hearing
This development encompasses 195 acres at the corner of Ashley& Rt. 126. It was noted that
Mary and Edward Block own property on 3-1/2 sides of this parcel of land and will ultimately
abandon their access onto Rte. 126. They will be deeded a 30 foot strip of property with access to
Ashley Road.
Discussion turned to the utilities. Alderwoman Spears said she would prefer to have the utilities
underground. Mayor Prochaska added that he would like to see what is involved in burying
utilities and referred to Grand Reserve's attractive appearance. It was noted by Alderman Sticka
that the City should consider putting this underground utility requirement in the subdivision control
ordinance so that this would be uniformly applied. A meeting of local Mayors and Corn Ed will
be held in May according to Administrator Graff,which will address costs of burying these lines.
Mayor Prochaska noted an error on page 5 of the annexation agreement. The money that goes to
the Fire Department is $1000 per home with $500 being half of that fee. He also stated that the
Page 4 of 9
Library had asked for$250 to be paid upfront(at time of final plat) towards their building
expansion.
Alderman Sticka added that he approves of annexing the area,however,he does not approve of
development until traffic issues are resolved.
The appropriate changes will be made and submitted by April 21St
2. Aspen Ridge Estates Annexation Agreement— CC 3/22/05 Public Hearing
Administrator Graff said that the attorney had emailed a letter requesting this item be tabled until
the next C.O.W.
3. Lincoln Prairie Yorkville Annexation Agreement— CC 3/22/05 Public Hearing
This is an industrial park on Eldamain and Corneils Road. Mr. Graff stated that the developer has
asked for a reverter clause to revert back to residential use in the northern sector after 5 years.
After discussion with the attorney, 10 years was decided upon. Alderman Sticka stated that the
Council had made a goal of having a lift transfer station and the area in question is suitable for that.
He would like the developer to be responsible for that in exchange for a possible reverter clause,
but overall he is not in favor of a reverter clause. Alderman James said he favored more industry
and fewer homes.
The language regarding the hunting allowance was also discussed. Mr. Graff stated that in other
developments by Mr. Hamman,hunting was allowed. Alderwoman Spears questioned the hunting
and it was pointed out that hunting is not allowed by City ordinance in the City limits. She cited an
example in Oswego where hunting was allowed and it became an issue. The committee members
said they were not in favor of the hunting allowance. Attorney Kramer will research the State
Statute.
Revisions to the agreement will be made and submitted before Thursday, April 21st. This item
moves to City Council.
4. Landscape Depot Annexation Agreement— CC 3/22/05 Public Hearing
This business is located at the intersection of 126 and 71. The property owner and his attorney
were both present at this meeting. Due to the realignment of these two highways, Landscape
Depot requested flexibility for a 2-sided entrance on their site plan. IDOT's plan shows
egress/ingress served by a bypass to connect to old Rte. 126 if the City accepts dedication as a
street.
The use of the well and the sewer on the property were also discussed. A detention area will be
built as well as a building/design center
The City will meet with Com Ed to determine where power poles/underground utilities can be
placed. Mr. Powell reminded the committee that electric line problems are more difficult to find
when the utilities are buried.
This matter will move on to City Council next week.
Page 5 of 9
5. Bristol Bay Annexation Agreement and Preliminary Plan – COW 4/6/05
The annexation agreement was presented with changes recommended by the City Attorney.
Administrator Graff reported that the City has met with EEI regarding stormwater and then asked
the developer to front-fund a wetland design. Language was included to cover the reimbursement
for this design on page 22. Grants will be applied for,but a design is needed prior to the
application.
Provisions for participating in the County Road Fund were also included in the agreement.
However, Alderman Sticka noted that the City had not yet endorsed this plan because the funds
might be used to repair roads in other parts of the County. If this plan is revised within 12 months,
the City will agree to it.
Alderman Besco asked to see"Exhibit G"referred to on page 14 of the agreement. This relates to
the use of the Rob Roy interceptor and the easement near the north edge of Rte. 34 and Faxon
Road.
The signs for this project are in conformance with the sign ordinance, however, a permit is still
needed. Administrator Graff will check into the permit status.
Alderwoman Spears noted a change to the second sentence on page 36, changing water availability
to 150 feet rather than 300 feet of the model home. She also questioned the last sentence of this
page—the no permit requirement. Mr. Graff will verify. Utility lines were also briefly discussed
and the attorney for Bristol Bay agreed to research.
Language will be changed on page 7 so that the City does not bear the sole responsibility of
easements and public improvements. This was on a request by Mayor Prochaska. The Mayor also
spoke on behalf of the Library Board who asked for 50% front-funding by developers.
The attorney for Bristol Bay said he will present his changes and answers by April 21st
This item will move forward.
6. Engineering Enterprises...Proposal for Feasibility Study of A Western Roadway Corridor
Between Route 34 and Baseline Road
and
7. Smith Engineering Needs and Feasibility Study for Fox River Crossing
Alderman Kot had previously suggested that these two items should be studied separately after a
need is established. The Mayor said Smith Engineering is currently working with small property
owners in the area and Smith should be considered for the river crossing project. They are also
working with IDOT and the Prairie Parkway and already have much of the information needed.
Alderwoman Burd added that an engineering firm she spoke with, expressed their optimism that
the Eldamain bridge would be built. She also suggested that the Council seek an RFQ rather than
just award the job to EEI.
Page 6 of 9
Alderwoman Spears stated that the City has an agreement with Smith Engineering at this time, on
an on-call basis. And she added that the Council has an agreement with EEI as well. She would
like to see an inter-governmental agreement with the County on Eldamain Road improvements and
contribute money rather than spend extra money on studies. However, the Mayor said that
Yorkville taxpayers would then be contributing towards a County bridge. Overall, he said, the
Council needs to look to the future.
Alderwoman Burd said easements need to be marked with signage to indicate future road sites and
right-of-ways. Residents of her ward have expressed that felt they have been misled about paying
extra money to live near open space and now roads may be built nearby. Alderman Sticka agreed
with Ms. Burd and said some residents feel they have been deceived about future roadways. He
said the Council is just trying to find a solution to traffic problems. One homeowner stated no
roadway had been indicated on their plat. Mr. Whitehouse added that future roadways should be
indicated on a final plat or on a title policy. It was suggested that developers should pay for the
cost of signs and maintain them. The Attorney was asked to research the legalities of this idea.
In conclusion, EEI will do the Beecher Road evaluation from Rt. 34 to Baseline since they are
already studying the Fox Street area. Alderman Besco questioned if any fees could be recaptured.
Possible recapture of fees could be from roads. Part 2 is a needs assessment for a bridge that will
be done by Smith Engineering. The EEI Beecher Road evaluation will be on the Council agenda
for a vote next Tuesday.
PARK BOARD:
1. Park, Gazebo, Shelter Reservation Policy Update—COW 4/6/05
Parks Director Laura Brown reported the fees for the large shelter will be reduced and the Police
Department will be notified when large groups use the shelter. A policy may be put in place that
would charge a fee for large groups for police service or traffic control, according to Chief Martin.
This item moves to the City Council consent agenda.
2. Agreement Renewal for Congregational Church—Park Board 4/11/05
This agreement is for a one-year renewal of the use of the church as a pre-school site. There is no
increase in fees or change in the agreement. The Park Board recommended the renewal and it will
move to the Council consent agenda.
3. River's Edge Park II— Concept Design and Request for Town Meeting—Park Board 4/11/05
The Park Board owns a corner lot at Wyndham Circle and Stony Creek that is indicated as a tot lot.
There is a$15,000 budget for this park. Ms. Brown said that there has been interest from the
developer as well as other groups, for this to be a volunteer project. She requested permission to
hold a town meeting to solicit opinions for this park. A direct mailing for a 2-mile radius will be
completed, to notify residents of a meeting.
Since this action does not require a vote, it was the consensus of the committee members to
proceed with a town meeting as requested.
Page 7 of 9
PUBLIC WORKS:
1. Cannonball Estates Phase 2—Letter of Credit Reduction #4— COW 4/6/04 and PW 3/28/04
2. Cannonball Estates Phase 1 —Letter of Credit Reduction #5— COW 4/6/04 and PW 3/28/04
Alderman Besco reported this is the first time that he is aware of, that Mr. Wywrot did not
recommend approval of credit reduction letters. Attorney Wyeth concurred with Mr. Wywrot
since the developer has not fully complied with the punchlist in a timely fashion. Attorney
Kramer recommended that Attorney Wyeth contact the developer and advise him of the Council's
feelings. Mayor Prochaska cited an earlier letter from Mr. Wyeth that stated that the matter can
come back to the Council when progress is made.
PUBLIC SAFETY COMMITTEE:
No report.
ADMINISTRATION COMMITTEE:
1. Special Census Agreement—Admin 4/7/05
Administrator Graff said there is a proposed contract to initiate a special census at a cost of
$172,512. A $106,351 advance payment is requested at the time of the contract signing. The
census will take 90 days. Alderman Besco asked if there would be an advantage to wait until fall
when the building season slows down. Mid-October is the projected time frame for the census
according to Mr. Graff. A request was made by the census takers to complete the study before the
time change in the fall.
The amount of additional state income tax was discussed and Mr. Graff stated that a full year of
taxes would be lost if the census is postponed. Ms. Spears asked if there were grants available for
this project and she cited the Village of Montgomery. However, it was noted that Montgomery
had participated in a pilot program and no grant money is available.
This item will move forward to City Council for approval in relationship to the budget and revised
budget.
2. Land Cash Valuation Analysis &Report—Admin 4/7/05
Dave Thompson of Thompson Appraisals completed an annual analysis of land cash and
recommended a value of$80,000 per acre. The current value is $73,500. It was suggested that the
land cash ordinance be revised to reflect that amount and a resolution would be needed for that
update.
This item will move forward to City Council for a vote.
Page 8 of 9
3. Resolution Declaring Intent to Issue Special Tax Bonds for Autumn Creek SSA —
Admin 4/7/05
The annexation agreement has been approved for this development and this resolution declares the
SSA for Autumn Creek. Bonds will be issued to pay for the infrastructure and the City will not
incur any costs as a result.
This item will move forward to the City Council agenda.
4. Resolution to Dissolve and Transfer Chief's Account—Admin 4/7/05
This account was opened in the 1980's when drug seizure fines were deposited into a segregated
account. That money now goes into the C-PAT account and there has been no activity on this
account that contains approximately$24,000.
This item will move to City Council consent agenda to close this account and transfer the money.
5. Dental/Vision Self Insured Plan —Admin 4/7/05
The labor attorney recommended that this plan be allowed to dissolve when it expires after a 2-year
period. The City will not incur any cost. Administrator Graff said there are currently fewer than
20 employees who have rollover and this will be tracked. No further action was required.
6. Revised FY 04/05 Budget
1. Mayor Prochaska said a legal opinion is needed to see if funds can be reserved for new
programs slated to begin. There is currently$80,000 in contingency to possibly be used for
those projects.
2. A Community Relations person was discussed and $3,000 is needed for a workstation for
that position in addition to computer software.
3. The GASB will be changed to $15,000.
4. The purchase of 2 trucks for the Parks and Rec Department was also added to this budget
and an Engineering vehicle was also discussed.
5. Ms. Pleckham also noted that the first payment was due for the in-town road program debt
service.
6. A part-time salary for the Police Department was included.
7. Funds will be reserved for a speed trailer and sign since developer fees were less than
anticipated.
8. A final payment was due for contractual services and was moved to this year's budget.
Attorney Wyeth will be asked to review.
9. It was noted some consulting fees might be required for Mike Schoppe's firm even if a City
Planner is hired.
10. Money was put into reserve for weather warning sirens.
11. Administrator Graff noted that all property taxes must be spent or the money must be
returned to the citizens.
7. Proposed FY 05/06 Budget
Changes were made to the Engineering Department since Planning positions had originally been
included here. They were moved to the Planning Department. Ms. Spears commented that the
Community Development Director salary should be higher than the proposed $79,797
Page 9 of 9
10 months worth) to be similar to other key positions. This range is based on a study by Bart
Olson of other communities. She said someone with more education should be hired. The Mayor
said that the cost for consultants will be increased if a Community Development Director is not in
place. Ms. Burd added that because Kendall County is the second fastest growing county, a higher
salary should be paid.
It was also noted that an accounting clerk is needed soon. The office manager position will be
moved back to November.
Ms. Spears said that money could be taken from Christmas and other holiday decorations and
entryway signs and be allocated to the Cadet Program. However, it was noted that there had been
complaints last year about the lack of quality decorations. In further discussion, Chief Martin said
that the Cadet job description will come to Public Safety next month. The schools, Explorer Scouts
and WCC will be explored for possible candidates and August is the target date for hiring a Cadet.
Ms. Spears asked that a job description be completed before voting on the budget.
The Mayor handed out Robert's Rules of Order at this point in the meeting. The books were
compliments of EEI and John Whitehouse.
There was a brief discussion regarding the positions of a Land Planner/Park Planner who would
design parks. Since land cash will help fund the position, Attorney Wyeth had previously
suggested that the word"Park"be included in the title of at least one of those positions.
EXECUTIVE SESSION:
A request was made to postpone the Executive Session due to the lateness of the hour.
ADDITIONAL BUSINESS:
• Mayor Prochaska reminded the committee that there is an opening on the Library Board.
He has received one application for a replacement.
• The Mayor received a citizen's request that a fence be replaced near the site of a sewer
easement at the end of E. Main St. The City was asked to share the cost of a split rail fence
at a cost of$1,000. The committee declined this request for that type of fence.
• Alderman Besco asked the committee to consider a"Canopy Protection Ordinance"which
provides for a fine if trees are knocked down by developers. This item will be placed on a
Public Works agenda for review.
• It was announced by Administrator Graff that the downtown plans from Stephen Yas were
being displayed at City Hall. Mr. Yas will appear at the Council meeting next week and
will ask for comments.
There was no further business and the meeting adjourned at 11:17pm.
Respectfully submitted by
Marlys Young, Minute Taker
Page 1 of 6
UNITED CITY OF
LLE
COMMITTEE OF THE WHOLE SPECIAL MEETING DRAFT
CITY HALL COUNCIL CHAMBER
MARCH 22, 2005
6:00 P.M.
ELECTED OFFICIALS PRESENT:
Mayor Art Prochaska Alderman Wanda Ohare
Alderman Joe Besco Alderman Rose Spears
Alderman Valerie Burd Alderman Richard Sticka
Alderman Paul James City Treasurer Bill Powell
Alderman Larry Kot City Clerk Jackie Milschewski
Alderman Marty Munns
CITY STAFF PRESENT:
City Administrator Tony Graff Public Works Director Eric Dhuse
City Attorney Joe Wywrot Director of Parks&Recreation Laura Brown
Police Chief Harold Martin Finance Director Traci Pleckham
GUESTS:
See attached list.
PRESENTATIONS
None.
DETAILED BOARD REPORT—BILL LIST
Alderman Munns questioned the bill for typewriter cleaning. He asked if a typewriter was still in
use in the City offices. Director Pleckham and Chief Martin both explained that a typewriter was
still used for things like manual checks.
Alderman Spears noted that the Bill List was not HIPAA(Health Insurance Portability and
Accountability Act)compliant because it named employees. She suggested that employees be
assigned a number and Mayor Prochaska stated he would have the staff look into this.
Administrator Graff noted that the listing of names is not necessarily a HIPAA violation because
the Bill List is not disclosing medical information. Attorney Wyeth stated he would look into the
matter.
Alderman Spears also questioned the following items on the bill list:
o Page 11,Elan Financial Services,Admin-Paper for Employee for$73.80 -Finance
Director Traci Pleckham explained that this paper for the invitations for the Employee
Appreciation Dinner
o Page 11,Elan Financial Services, Streets-New Clothing for One for$271.96. She noted
that on page 6 under Domestic Uniform Rental there was a charge for$757.71 for
Streets-February Uniform-Director of Public Works Eric Dhuse explained that the bill
listed on page six is for the rental of uniforms whereas the bill on page 11 is for the
purchase of work boots,hard hat, etc.
o Page 13, Grainco FS, Inc., State User Fee,Materials and Disposal for Mike's Truck for
$302.00—Director Dhuse explained that this was for the disposal of used material.
Page 2 of 6
o Page 19, Sewer Op—Replace Microwave for 239.00 and Sewer Op—Return Microwave
for$160.00 -Director Dhuse explained that the microwave was ordered and paid when it
was discovered it was a discontinued model so the City was given a credit.
ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA
None.
MAYOR
No report.
ECONOMIC DEVELOPMENT COMMITTEE
No report.
PARK BOARD
Park Naming Request for the MPI Regional Park
Director Brown reported that the Park Board received a Park Naming Application from Patti
Bridge requesting that a park be named after her deceased husband Steve Bridge who was a Park
Board member for about ten years. Mrs.Bridge suggested that the Riverfront Park be renamed
however that park is identified with its current name. The Park Board discussed this with Mrs.
Bridge and suggested naming one of two new parks after her husband. She was comfortable with
using his name on either of the two suggested parks. The Park Board made the recommendation
that the new regional park in the MPI development(at Kennedy and Galena Roads)be named the
Steven Bridge Memorial Park.
Alderman Kot commented that he had the privilege of working with Mr.Bridge and that he was a
very conscientious,hard-working and dedicated person. He stated that this is a very deserving
tribute to him. Alderman Ohare seconded Alderman Kot's comments.
Alderman Munns commented that in the future the Park Board should consider shorter names for
parks. There was a brief discussion regarding this.
This item was placed on the March 22,2005 City Council meeting Consent Agenda for approval.
PUBLIC WORKS COMMITTEE
Countryside Pump Station—Results of Bid Opening
Alderman Besco reported that the bids were received on February 18,2005 and the low bid was
$1,553,426.00 received from River City Construction Co.He stated that the Public Works
Committee recommended that River City be awarded the bid. There was no further discussion.
This item was placed on the March 22,2005 City Council meeting regular agenda for approval.
IDOT Letter of Understanding with City for Grande Reserve Route 34 Improvements
Alderman Besco reported that the Letter of Understanding regarded the proposed widening and
traffic signal improvements on Route 34 for the Grande Reserve subdivision. He stated that the
Public Works Committee recommended that this move on to the City Council. Administrator
Graff stated that this was one of the items needed for the check list for the signalization permit.
Page 3 of 6
Alderman Ohare questioned the maintenance of the signal and Administrator Graff clarified that
the City will maintain the light and will be reimbursed 33%of the cost. There was no further
discussion.
This item was placed on the March 22,2005 City Council meeting Consent Agenda for approval.
Grande Reserve Aquatic Center—Plat of Vacation
Administrator Graff explained a blanket easement was done across Lot 3003 of Unit 2 of Grande
Reserve. This lot will be used for the aquatic center and City Engineer Joe Wywrot has
recommended that the City vacate the easements so the center can be built. There was no further
discussion.
This item was placed on the March 22,2005 City Council meeting regular agenda for approval.
In Town Road Program—IDNR Storm Sewer Easement
Alderman Besco reported that this is an easement needed for the In Town Road Program near
Liberty Street. Administrator Graff noted that the state requires an extended license agreement to
allow the City to construct,operate and maintain a storm sewer outfall. There was no further
discussion.
This item was placed on the March 22,2005 City Council meeting regular agenda for approval.
IDOT Highway Driveway Cut for Nelson Funeral Home
Alderman Besco reported that Nelson Funeral Home has requested a driveway cut off of Route
47 into their facility from the Illinois Department of Transportation(IDOT). He stated that the
Public Works Committee requested information as to how this will affect the upgrading of the
infrastructure for Countryside Center. Administrator Graff stated that he received a letter from
Attorney Dan Kramer who is representing Nelson Funeral Home stating the Attorney Kramer
spoke with IDOT District 3 and they are aware of the request from the shopping center regarding
a highway cut onto Route 47. Alderman Sticka noted that the City has no written statement
directly from IDOT. Administrator Graff stated that this was correct. Mayor Prochaska also
expressed his concern on how this access will affect the shopping center as well as other property
owners in the area.
Alderman Burd noted that the Public Works Committee discussed the fact that the funeral home
already has approval from IDOT and really doesn't need the City's permission. Administrator
Graff explained that the City signs off on the permit.
Mayor Prochaska stated he would like to postpone this until a letter is received from DOT stating
that the driveway cut will not affect any other cuts in the future. Administrator Graff stated that
Smith Engineering has been hired by the shopping center developer to do the design work for the
Route 47 access. Smith Engineering stated that IDOT told them they would accept the permit
being submitted for full access to Route 47. IDOT also told Smith Engineering that they were
aware of this driveway cut. Administrator Graff recommended that this be approved contingent
on confirmation from IDOT. He stated he would email IDOT asking for confirmation.
The City Council agreed to this and this item was placed on the March 22, 2005 City Council
meeting regular agenda for approval.
Page 4 of 6
Results of Street Sweeper Bid
Director of Public Works Eric Dhuse reported that the bids for a municipal street sweeper were
opened on February 24, 2005 and the lowest bid was for$143,900.00 from EJ Equipment in
Manteno, Illinois. He recommended that this bid be awarded to them for a Tymco 600
demonstrator model with a full warranty.
Alderman Besco noted that IDOT had recently swept the bridge on Route 47 and tied up traffic.
He asked if they could be contacted and the City take responsibility for sweeping the bridge.
Director Dhuse stated he did not think this would be a problem.
Alderman Ohare asked how often the streets would be swept and Director Dhuse stated they will
be swept on a monthly basis.
This item was placed on the March 22,2005 City Council meeting consent agenda for approval.
Adjustment to New Dump Truck Purchases
Director Dhuse reported that he inadvertently gave an incorrect price for the 5 yard dump truck
approved by the City Council on February 22,2005. The price given was$77,875.00 and should
have been$89,068.00. He explained that he missed the box and auger upgrades.He stated that
funds are available for the difference in the cost. There was no further discussion.
This item was placed on the March 22,2005 City Council meeting consent agenda for approval.
PUBLIC SAFETY COMMITTEE
No report.
ADMINSTRATION COMMITTEE
RFQ Policy
Administrator Graff reported that a policy for Requests for Qualifications (RFQ)has been
created. The policy states that specifications within the RFQ and the process will be reviewed
and approved by the City Council(i.e.who will perform the interviews,reference checks, site
visits,etc.). The policy was being presented to the City Council for approval.
Alderman Burd stated she would like to add that during the RFQ process that no one from the
City has contact with any of the firms submitting RFQ's. She stated that if the submitters have
any questions,they should be put in writing to a designated person. Any answers to the questions
or addendums should be sent to all the submitters.Director Pleckham questioned how this would
relate to bidder's meetings. Alderman Burd stated that everyone should be invited to the meeting
and answers to any questions raised at the meeting should be sent as an addendum to the RFQ.
The City Council agreed to the additional language to the policy and this item was placed on the
March 22, 2005 City Council meeting consent agenda for approval.
Dental/Vision/HSA Contracts
Alderman James reported that the City has received a proposal for the Dental/Vision contracts
from Caywood&Associates. New employees will not receive this benefit until after 30 days of
employment. Administrator Graff explained that the currently the Employee Manual indicates
that new employees can submit for self-insured reimbursement upon day one of employment. He
stated that the Employee Manual will have to be amended.
Page 5 of 6
The Council discussed that three contracts need to be approved as well as the amendment to the
Employee Manual.
Alderman James stated that there will be follow-up coming back to the Administration
Committee regarding how the existing employee accounts will be terminated. Administrator
Graff stated that he was waiting to hear from the labor attorney with options on how to handle the
existing accounts. Attorney Wyeth clarified that the approval of the new contracts does not affect
the existing accounts and that the new contracts will be effective with the fiscal year on May 1,
2005. Mayor Prochaska clarified that after that date, no more funds will be added to the existing
accounts. Administrator Graff noted that it takes thirty days for the new contracts to be initiated.
Alderman Spears asked if the City Council could get a break down of cost per employee for
medical, dental and vision. She also noted that with this contract the City will be paying a broker
fee along with$5.00/employee/month for the BESTflex Plan. Alderman James noted that
$5.00/employee is paid if the employee participates in the program. Mayor Prochaska stated that
this sets up an account for the employee to be used toward insurance co-pays. Alderman James
stated that fee is a wash because employees participating in the plan receive a decrease in salary
thus decreasing the taxable amount of income. The City then pays less for FICA, etc. Director
Pleckham noted that with at least ten participants,the city breaks even and that thirty-five
employees have showed interest in the plan.
Alderman Munns asked where the employee's contribution is held. Director Pleckham explained
that the funds will be held by the Employee Benefits Corporation(EBC) in an administrative
savings account.
Alderman Spears questioned that the student age chosen by the City was 19 to 25 years-old. She
asked the reason behind the choice. Mayor Prochaska noted that this is an employee program and
the age range is a benefit to the employees.He stated that this does not affect the City.
Alderman Spears asked what Caywood&Associates role is in the program. Mayor Prochaska
stated that they brokered the contracts. Alderman Spears asked if the City received any
information from any other firms. Director Pleckham stated that Joe Roberts from Caywood did
the research for the programs and then made a recommendation that these programs have better
rates than others however he did not bring in his research information. Alderman Spears stated
she was not comfortable with this because there are other brokers available and she would like to
see a comparison or information from them. Alderman Burd asked that in the future the brokers
present all the information so that the City Council can compare it. There was further discussion
regarding the comparison of information. Director Pleckham stated that Mr. Roberts did bring in
comparison information on the dental program which was presented to the Administration
Committee. Alderman James suggested that Caywood make a presentation to the City Council at
the Committee of the Whole meeting.
Administrator Graff stated that the broker fee Caywood is receiving is for the dental and vision
plans and the fee for the BESTflex plan is paid to EBC not to Caywood. He noted that Mr.
Roberts brought in information on multiple venders for the dental and vision programs.
After further discussion on price comparisons and brokers the City Council agreed to move this
item forward for a vote. They agreed to get comparisons from other brokers in September 2005
for next years insurance.
Page 6 of 6
This item was placed on the March 22,2005 City Council meeting regular agenda for approval.
In Town Road Program Bond
Alderman James reported that the In Town Road Project requires funds from the sale of bonds.
The amount needed is $4,000,000.00. Attorney Wyeth clarified that this is the authorizing
ordinance and not the bond ordinance.
Alderman Kot asked for clarification on the language added to page 2 of the ordinance regarding
funds that are not in the General Fund. Administrator Graff state that the language was added on
the recommendation of the bond counsel. This language makes the bonds more marketable and
provides a back-up. Utility tax will be used to pay the bond however if this source dries up, a
property tax will be applied to the bond.
There was no further discussion. This item was placed on the March 22, 2005 City Council
meeting consent agenda for approval.
MFT Obligation Retirement Resolution for Fox Industrial Park Bond
Director Pleckham reported that this resolution appropriates$77,450.00 of Motor Fuel Tax
(MFT)funds to the Fox Industrial Park Bonds in the event the Tax Increment Financing(TIF)is
not enough to pay off the bonds. This is a back-up revenue source for the bonds.
There was no further discussion. This item was placed on the March 22, 2005 City Council
meeting consent agenda for approval.
The meeting was adjourned at 7:05 P.M.
Minutes submitted by Jackie Milschewski,City Clerk
I '1 14V 3
2`,sto Cir o United City of Yorkville Memo
• t lir- '" 800 Game Farm Road
EST. `• . 1836 Yorkville, Illinois 60560
�� I Telephone:
hone: 630-553-4350
Pp
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Fax: 630-553-7575
<LE %\Y>
Date: June 21, 2005
To: Mayor, Aldermen, City Clerk, Treasurer
From: Bart Olson
CC: Tony Graff
Subject: Dr. Gabris, Director of NIU Public Administration Division for meeting dates
As discussed at Administration Committee, staff has contacted Dr. Gabris, Professor and
Director of the Northern Illinois University Public Administration Division, to conduct a meeting
with elected officials—specifically to address the role of elected officials in local government.
Dr. Gabris has agreed to the request on the condition of 100%turnout for all elected officials.
Pending your agreement to Dr. Gabris request, staff will set up a proposed meeting date.
Tentatively, July 27th seems to be an available date; this would allow time to conduct individual
interviews before the meeting(if necessary).
Please contact me with any questions or concerns.
CITY CC ( t
,��oc,ry � •i.�
City of Yorkville Memo
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800 Game Farm Road
EST.g4 iftim.1836 Yorkville, Illinois 60560
„� Telephone: 630-553-4350
�� p Fax: 630-553-7575
Date: June 27, 2005
To: City Council Members
From: Tony Graff, City mistrato�
CC: Attorney John Wyeth&Lisa Pickering
Subject: Ordinance Establishing City Council Committees
The draft ordinance for establishing the committees for the City Council was received by Lisa
Pickering on Friday 6/24/05 at 3:01PM from Alderman Valerie Burd via e-mail (see attached e-
mail). I prepared the revisions on Monday June 27, 2005 for review by City Attorney John
Wyeth and provided the Ordinance,with track changes,to Lisa to make a supplement packet for
the City Council meeting on June 28, 2005. Sorry for any inconvenience.
Tony Graff
From: Lisa Pickering [Ipickering@yorkville.il.us]
Sent: Friday, June 24, 2005 3:40 PM
To: Tony Graff
Subject: Ordinance Establishing Committees of the City Council
Tony,
Hi. Here is the ordinance for the committees. I did not distribute this yet since Joe
Besco said that there were a few changes that you were going to make to this. I did let
Joe and Val know that you since you were out for the day, that I would distribute this
Monday in a supplemental packet after the changes were made.
Lisa
Original Message
From: Valerie Burd [mailto:vburd@kluberskahan.com]
Sent: Friday, June 24, 2005 3:01 PM
To: 1pickering@yorkville.il.us
Subject: committee ordinance
Lisa: Joe Besco just called me and said he was having trouble with his computer. He
asked me to send you a copy of the ordinance that I have. Here it is:
State of Illinois
) ss
County of Kendall
ORDINANCE NO. 2005-
ORDINANCE ESTABLISHING
COMMITTEES OF THE CITY COUNCIL
OF THE
UNITED CITY OF YORKVILLE
WHEREAS, the City Council of the United City of Yorkville has employed ad hoc
Committees to aid it in the collection of information to more effectively discharge its
duties as a legislative body; and
WHEREAS, the City Council of the United City of
Yorkville desires to formally establish standing Committees to aid it in the collection of
information to more effectively discharge its duties as a legislative body;
WHEREAS, from time to time, vacancies will occur on these Committees, due to the
election process, or the resignation of an alderman from his elected position;
WHEREAS, from time to time, the City Council will deem it prudent to rearrange
membership on said Committees to provide opportunities for aldermen to gain expertise in
different areas of City business;
WHEREAS, the City Council wishes to keep the selection of Committee appointments and
the chairmanships of said Committees under the control of the elected aldermen, to keep
said appointments free of outside influences, and to ensure that aldermen can most
effectively perform their duties as elected officials;
THEREFORE, upon Motion duly made, seconded and approved by a majority of aldermen
voting, the following new section of Title I, Chapter 5, is hereby established:
I-5-5 Legislative Committees
1
A. The following Committees of the City Council are
hereby established:
1. Administration
2. Economic Development
3. Public Works
4. Public Safety
B. The following procedures for the Committees set
forth above are hereby established:
1. Committee assignments to the
City Council Committees shall be made following each election, or when a majority of
aldermen make a request to the City Clerk to notify the City Council that a majority of
aldermen desire a change.
2.. One alderman from each ward will
serve on each committee.
3. Selection of Committees by
aldermen shall be made during a regular meeting of the City Council, following the
swearing in of new aldermen, or at any regular meeting when the item has been duly placed
on the agenda, according to the following procedure:
a. Selection of Committees
shall be made according to seniority. The longest-serving alderman shall name the
Committees on which he or she wishes to serve, followed by the second ranking alderman,
and thus proceeding through the City Council until all Committee positions have been
filled and duly noted by the City Clerk.
b. It is understood that
when the senior alderman from any ward chooses his or her Committee appointments, the
junior alderman will then serve in the remaining Committee positions. In the case of a
junior alderman choosing a Committee position already selected by a senior alderman, the
senior alderman's selection shall take precedence.
4. The chairman of each Committee
shall be chosen by the members of each Committee following assignment of new aldermen to
that Committee, or from time to time as a Committee deems necessary, based on a weighted
vote system designed to avoid deadlocked decisions.
a. The weighted vote system
for choosing Committee chairmen will give aldermen one vote for each term they are elected
to serve, up to a maximum of three votes. Aldermen who have been elected to serve three
terms will get three votes; two terms, two votes; one term, one vote. New aldermen will
get one vote. In the case of partial terms served„ an alderman will get .25 votes for
each year completed of an appointed term.
5. It is the duty of the chairman
of each Committee to run Committee meetings in compliance with Roberts Rules of Order; to
oversee the Committee's agenda; and to report the proceedings of the Committee to the City
Council. No Committee chairman shall otherwise assume any power or preference from a
chairmanship position that is beyond what all other aldermen may exercise, except for
those that may be conferred upon him or her through majority vote of Committee members or
the City Council. No chairman shall chair more than one standing committee of the City
Council concurrently.
6. The selection of each
Committee's meeting day, or any changes in a scheduled meeting due to personal scheduling
conflicts, must be approved by all Committee members.
ADOPTED this day of May, 2005, pursuant to a roll call vote as follows:
ROSE SPEARS MARTY MUNNS
VALERIE SURD JOSEPH BESCO
PAUL JAMES WANDA OHARE
DEAN WOLFER JASON LESLIE
2
APPROVED by me, as Mayor of the United City of
Yorkville, Kendall County, Illinois, this day of May, A.D. , 2005.
MAYOR
PASSED by the City Council of the United City of
Yorkville, Kendall County, Illinois, this day of May, A.D. 2005.
Attest:
CITY
CLERK
Valerie Burd
Business Development
Kluber, Skahan + Associates, Inc.
901 N. Batavia Ave.
Suite 301
Batavia, IL 60510
3
State of Illinois
)ss
County of Kendall
ORDINANCE NO. 2005-
ORDINANCE ESTABLISHING
COMMITTEES OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE
(Revised 6/27/05 by T. Graff)
WHEREAS, the City Council of the United City of Yorkville has employed ad
hoc Committees to aid it in the collection of information to more effectively discharge its
duties as a legislative body; and
WHEREAS, the City Council of the United City of Yorkville desires to formally
establish standing Committees to aid it in the collection of information to more
effectively discharge its duties as a legislative body;
WHEREAS, from time to time, vacancies will occur on these Committees, due to
the election process, or the resignation of an alderman from his elected position;
WHEREAS, from time to time, the City Council will deem it prudent to rearrange
membership on said Committees to provide opportunities for aldermen to gain expertise
in different areas of City business;
WHEREAS, the City Council wishes to keep the selection of Committee
appointments and the chairmanships of said Committees under the control of the elected
aldermen, to keep said appointments free of outside influences, and to ensure that
aldermen can most effectively perform their duties as elected officials;
THEREFORE, upon Motion duly made, seconded and approved by a majority of
aldermen voting, the following new section of Title I, Chapter 5, is hereby established:
I-5-5 Legislative Committees
A. The following Committees of the City Council are hereby established:
1. Administration
2. Economic Development
3. Public Works
4. Public Safety
B. The following procedures for the Committees set forth above are hereby
established:
1. Committee assignments to the City Council Committees shall be made following
each election, or when a majority of aldermen make a request to the City Clerk to notify
the City Council that a majority of aldermen desire a change.
2. One alderman from each ward will serve on each committee.
3. Selection of Committees by aldermen shall be made during a regular meeting of
the City Council, following the swearing in of new aldermen, or at any regular meeting
when the item has been duly placed on the agenda, according to the following procedure:
a. Selection of Committees shall be made according to seniority. The longest-
serving alderman shall name the Committees on which he or she wishes to serve,
followed by the second ranking alderman, and thus proceeding through the City Council
until all Committee positions have been filled and duly noted by the City Clerk.
b. It is understood that when the senior alderman from any ward chooses his or her
Committee appointments, the junior alderman will then serve in the remaining
Committee positions. In the case of a junior alderman choosing a Committee position
already selected by a senior alderman, the senior alderman's selection shall take
precedence.
4. The chairman of each Committee shall be chosen by the members of each
Committee following assignment of new aldermen to that Committee, or from time to
time as a Committee deems necessary, and when there is a tie vote for the selection of the
chairman the City Council will vote to break the tie.based on a weighted vote system
a. The weighted vote system for choosing Committee chairmen will give aldermen
Aldermen who have been elected to serve three terms will get three votes; two terms, two
served, an alderman will get .25 votes for each year completed of an appointed term.
5. It is the duty of the chairman of each Committee to run Committee meetings in
compliance with Roberts Rules of Order; to oversee the Committee's agenda; and to
report the proceedings of the Committee to the City Council. No Committee chairman
shall otherwise assume any power or preference from a chairmanship position that is
beyond what all other aldermen may exercise, except for those that may be conferred
upon him or her through majority vote of Committee members or the City Council. No
chairman shall chair more than one standing committee of the City Council concurrently.
6. The selection of each Committee's meeting day, or any changes in a scheduled
meeting due to personal scheduling conflicts,must be approved by all Committee
members.
ADOPTED this day of JuneMay, 2005, pursuant to a roll call vote as
follows:
ROSE SPEARS MARTY MUNNS
VALERIE BURD JOSEPH BESCO
PAUL JAMES WANDA OHARE _
DEAN WOLFER JASON LESLIE
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of JuneMay, A.D., 2005.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
and this day of JuneMay, A.D. 2005.
Attest:
CITY CLERK
COUNTY OF KENDALL )
) ss
STATE OF ILLINOIS )
RESOLUTION NO. 2005 -
A RESOLUTION APPROVING
THE REVISED JOB DESCRIPTION FOR THE POSITION OF
SENIOR ENGINEERING TECHNICIAN
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, it is important for the UNITED CITY OF YORKVILLE to maintain job
descriptions for the various positions within the CITY, and
WHEREAS, a revised job description has been recommended for the position of Senior
Engineering Technician, and has been reviewed, and approved by the City Council.
NOW, THEREFORE, upon motion duly made, seconded, and approved by a majority
of those voting,be it resolved that the attached job description(Exhibit"A") incorporated herein
by preference for the position of Senior Engineering Technician be adopted.
Said position will be directed by and report directly to the City Engineer. The job
description for said position is attached hereto and is made part hereof as Exhibit"A". The
hiring of a person to fill the said position should be subject to all probationary rules and
regulations as set out in the current Employee Manual.
This resolution shall become effective upon its passage.
PAUL JAMES MARTY MUNNS
JASON LESLIE WAND OHARE
VALERIE BURD ROSE SPEARS
DEAN WOLFER JOSEPH BESCO
Page 1 of 2
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2005.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2005.
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
630-553-8570
Page 2 of 2
PASSED 7/26/01,Revised 6/23/05
UNITED CITY OF YORKVILLE
SENIOR ENGINEERING TECHNICIAN—JOB DESCRIPTION
Department: Engineering
Reports To: City Engineer
Status: Full-time; Non-exempt
Salary Classification: Senior Engineering Technician
Positions Description Overview
This individual will be responsible for preparing plans, specifications and cost estimates for
routine or moderately complex constructions projects. Performs construction inspections and
drafting duties. Directs survey crews. This position involves some customer contact and the
ability to respond to questions and complaints. This individual needs to work independently and
supervises lower level technicians.
Essential Job Functions
1. Draws, traces and inks maps, plats and similar drawings by hand as well as utilizing
computer equipment such as the CAD system, printer,plotter, etc.
2. Inspects residential and commercial construction sites to ensure compliance with
approved plans.
3. Keeps complete construction records and prepares partial and final payment forms.
4. Directs construction surveys for all phases of public improvements, interprets
construction plans and specifications.
5. Directs and trains subordinate technicians in performance of Engineering Department
functions.
6. Provides basic file information to the public on sewer depths and locations, water line
locations, dimensions of lots, and information concerning subdivisions.
7. Revises and maintains updated information for the city sanitary sewer system, watermain
system, storm sewer system, corporate boundary map,zoning map, and similar data.
8. Maintains various additional departmental files and records.
9. Performs other duties and responsibilities as directed by the City Engineer.
jdescsrengtech
PASSED 7/26/01,Revised 6/23/05
Requirements - Knowledge, Skills and Abilities
1. Ability to utilize Auto CAD and Microsoft Excel Spreadsheet and Word.
2. Ability to interpret construction plans.
3. Ability to use surveying equipment and other tools.
4. Ability to work at heights greater than ten(10) feet,walking over rough, uneven terrain
and working out of doors year round in a variety of weather conditions with exposure to
the elements.
5. Ability to remain in a standing or sitting position for extended periods of time.
Minimum and Preferred Experience and Education
1. 64 credit hours of college coursework including course work in civil engineering or
construction-related fields and 2 years of work experience sufficient to perform the
essential duties of the job as those listed above. Job related licenses and certifications are
preferred.
2. Valid Illinois driver's license.
3. Must be willing to attend training classes to increase knowledge of job related
responsibilities.
4. Experience and education that provides the required knowledge, skills and abilities is
preferred.
5. Must successfully complete a background investigation.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar,related or a logical assignment to the position. The job description
does not constitute an employment agreement between the employer and employee and is subject
to change by the employer as the needs of the employer and requirements of the job change.
jdescsrengtech
PASSED 7/26/01,Revised 6/23/05
UNITED CITY OF YORKVILLE
SENIOR ENGINEERING TECHNICIAN—JOB DESCRIPTION
Department: Engineering
Reports To: City Engineer
Status: Full-time; Non-exempt
Salary Classification: Senior Engineering Technician
Positions Description Overview
This individual will be responsible for preparing plans, specifications and cost estimates for
routine or moderately complex constructions projects. Performs construction inspections and
drafting duties. Directs survey crews. This position involves some customer contact and the
ability to respond to questions and complaints. This individual needs to work independently and
supervises lower level technicians.
Essential Job Functions
1. Draws, traces and inks maps,plats and similar drawings by hand as well as utilizing
computer equipment such as the CAD system, printer,plotter, etc.
2. Inspects residential and commercial construction sites to ensure compliance with
approved plans.
3. Keeps complete construction records and prepares partial and final payment forms.
4. Directs construction surveys for all phases of public improvements, interprets
construction plans and specifications.
5. Directs and trains subordinate technicians in performance of Engineering Department
functions.
6. Provides basic file information to the public on sewer depths and locations, water line
locations, dimensions of lots, and information concerning subdivisions.
7. Revises and maintains updated information for the city sanitary sewer system, watermain
system, storm sewer system, corporate boundary map,zoning map, and similar data.
8. Maintains various additional departmental files and records.
9. Performs other duties and responsibilities as directed by the City Engineer.
jdescsrengtech
PASSED 7/26/01,Revised 6/23/05
Requirements - Knowledge, Skills and Abilities
1. Ability to utilize Auto CAD and Microsoft Excel Spreadsheet and Word.
2. Ability to interpret construction plans.
3. Ability to use surveying equipment and other tools.
4. Ability to work at heights greater than ten(10) feet, walking over rough,uneven terrain
and working out of doors year round in a variety of weather conditions with exposure to
the elements.
5. Ability to remain in a standing or sitting position for extended periods of time.
Minimum and Preferred Experience and Education
1. 64 credit hours of college coursework including course work in civil engineering or
construction-related fields and 2 years of work experience sufficient to perform the
essential duties of the job as those listed above. Job related licenses and certifications are
preferred.
2. Valid Illinois driver's license.
3. Must be willing to attend training classes to increase knowledge of job related
responsibilities.
4. Experience and education that provides the required knowledge, skills and abilities is
preferred.
5. Must successfully complete a background investigation.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar,related or a logical assignment to the position. The job description
does not constitute an employment agreement between the employer and employee and is subject
to change by the employer as the needs of the employer and requirements of the job change.
jdescsrengtech