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Committee of the Whole Packet 2004 01-06-04 w United City of Yorkville ji Alin County Seat of Kendall County EST.itli �� 7 1836 800 Game Farm Road --:"--:-=--,_T-- O V) Yorkville, Illinois 60560 O II 'e �� Phone:630-553-4350 'Q x 2 �� Fax:630-553-7575 �i2L.E \`w AGENDA COMMITTEE OF THE WHOLE Tuesday, January 6, 2004 7:00 PM City Conference Room Public Hearing: None Presentation: 1. Illinois Funds Money Market Note: "CA " denotes a recommendation by the respective Committee for that item to go on the Consent Agenda of the City Council Agenda. Mayor: 1. Goal Setting. Economic Development Committee: 1. Yorkville Hill Landscaping PUD Amendment - COW 12/16/03 & 11/28/03 2. Raintree Village PUD Amendment - COW 12/16/03 3. Gary & Lelalu Maxwell Annexation Agreement - COW 12/16/03 4. Plan Commission Restructure Ordinance - EDC 12/18/03 Park Board: 1. No Report. Public Works Committee: 1. Acceptance of Fox Hill Units 1, 2, 3, 4, 6 and Route 34 Improvements - COW 12/16/03 2. O'Keefe Watermain Easement - PW 12/22/03 3. Sprintcom Lease Agreement - PW 12/22/03 4. North Water Tower Change Order #2 - PW 12/22/03 5. September and October 2003 Water Reports (CA) - PW 12/22/03 6. Well #7 Drilling Change Order #2 (CA) - PW 12/22/03 7. City Hall Parking Lot Change Order #2 - PW 12/22/03 Page 2 Committee of the Whole January 6, 2004 Public Safety Committee: 1. Police Reports for November 2003 - PS 12/17/03 Administration Committee: 1. Employee Manual - Final Draft - COW 12/16/03 2. Investment Policy - Admin 12/11/03 3. 2003-2004 Revised Budget Additional Business: 12/31/2003 10:56 FAX 630 553 5784 DANIEL J. KRAMER (dj002/015 I i United City of Yorkville `A County Seat of Kendal/County EST. _ 1895 800 Game Farm Road "• CO Yorkville,Illinois 60560 O .., , V'. - O Phone!630-553-4350 'A 117 >.2' Fax:630.553 7575 December 31, 2003 United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 RE: Yorkville Hill Landscaping Dear Mayor and City Council: Please be advised that the Landscape Plan for the above referenced property has been forwarded to Attorney Ingemunson for review with his client Mrs. Block. After reviewing the Plan an issue has arisen as to the fence on the western portion of the property. The existing fence owned by Mrs. Block encroaches upon the land of the Petitioners. At this point in time it has been suggested that the Petitioners erect a fence enclosing their property and revise the Landscape Plan accordingly and then contact Mrs. Block to discuss the encroachment matter. As I have not been able to reach the Attorney of the Petitioner at the time of packet distribution the issue remains outstanding. Although this matter remains outstanding, it will not affect the Written Agreement and may be corrected with a revision to the Landscape Plan. Very truly yours, ,,,i:14 r-/ Kelly A. Kramer Attorney at Law 12/31/2003 12:03 FAX 630 553 5764 DANIEL J. KRAMER Z 002/007 r STATE OF ILLINOIS ) )ss. COUNTY OF KENDALL ) AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE, A MUNICIPAL CORPORATION, AND RAINTREE VILLAGE, LLC, OWNER/DEVELOPER, AN ILLINOIS LIMITED LIABILITY CORPORATION NOW COMES the UNITED CITY OF YORKVILLE, a Municipal Corporation, located in the County of Kendall, State of Illinois,hereinafter referred to as "CITY", and RAINTREE VILLAGE, LLC, an Illinois Limited Liability Corporation, hereinafter referred to as "OWNER/DEVELOPER". WITNESSETH WHEREAS,RAINTREE VILLAGE, LLC has become the Successor-Owner and Developer of Raintree Subdivision formerly known as The Highlands Subdivision, and the CITY have previously entered into a Planned Unit Development Agreement for said Subdivision; and WHEREAS, a portion of the subject real property designated in the attached Exhibit"A" was to be developed as open space pursuant to the PIanned Unit Development Agreement; and WHEREAS, after consultation with the City Park Board,Recreation Director, and City Council the CITY has made a decision to accept the contribution of cash in lieu of the dedication of the real property described in the attached Exhibit "A:; and 1 12/31/2003 12 04 FAX 630 553 5764 DANIEL J. KRAMER Z003/007 WHEREAS, OWNER/DEVELOPER has agreed to take the real property described in the attached Exhibit"A" and develop the same with a clubhouse facility for the benefit of the residents of its development, and contribute the cash equivalent of the land that formerly was going to be dedicated to the CITY for open space purposes as designated in the attached Exhibit "A"pursuant to the United City of Yorkville Land-Cash Ordinance; and WHEREAS, OWNER/DEVELOPER agree that ownership of said clubhouse facility must be maintained for recreational purposes for the benefit of the residence of Raintree Village or the public at large should the Homeowners Association allow public membership; and said clubhouse facility may not be sold to a third party unless said thirdparty maintains said clubhouse facility for recreational purposes; and WHEREAS, under the United City of Yorkville Land-Cash Ordinance, the CITY has the right to elect to take cash in lieu of land and does agree to do so: NOW THEREFORE, in consideration of the mutual covenants and promises herein contained the parties agree as follows: 1) INCORPORATION OF RECITALS: All parties hereto agree that the above contained recitals are an integral part of this Agreement and hereby adopt those recitals as part of this Agreement. 2) REAL PROPERTY EFFECTED; This Amendment shall affect only the terms, conditions, and general development plan as set out in the original Planned Unit Development Agreement, and as described in the attached Exhibit"A". 3) OWNER/DEVELOPER hereby is authorized to construct a clubhouse for the use of its residents of its subdivision,Raintree Village, on the site described in the 2 12/31/2003 12: 04 FAX 630 553 5764 DANIEL J. KRAMER Z 004/007 attached Exhibit"A". 4) The CITY agrees that OWNER/DEVELOPER shall pay the sum of One Hundred Four Thousand Four Hundred Dollars and 00/100 ($104,400.00) as the cash equivalent for land-cash contributions in lieu of dedicating the site described in the attached Exhibit "A"pursuant to the United City of Yorkville Land-Cash Ordinance. 5) AUTHORIZATION OF AMENDMENT: OWNER/DEVELOPER warrant that the parties hereto have full and express authority to enter into an Amendment of the original Planned Unit Development Agreement to which this Amendment is appended pursuant to that Agreement. 6) RATIFICATION: All parties hereto agree that except to the extent performance standards or other terms of the original Planned Unit Development Agreement have been amended herein, all other terms of the original Planned Unit Development Agreement are hereby ratified,re-published, and reconfirmed between the parties hereto and remain the agreement of the parties. OWNER/DEVELOPER warrants that DEVELOPER shall stand in the position of a successor and assign of OWNER as to all rights accruing under the original PIanned Unit Development Agreement. 7) SEVERABILITY: Should any provision of this Annexation Amendment be found to be unenforceable by a Court of competent jurisdiction, the remaining terms and conditions of this Amendment to Planned Unit Development Agreement as well as the original Planned Unit Development Agreement shall 3 12/31/2003 12: 04 FAX 630 553 5764 DANIEL J. KRAMER rj005/007 remain in full force and effect. 8) Notice until further notice shall be provided at the following addresses: CITY: City Clerk United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 Copy to: Attorney Daniel J. Kramer 1107A S. Bridge St. Yorkville,IL 60560 OWNER/DEVELOPER: Greg Collins, Planning&Zoning Manager Raintree Village,LLC c/o Concord Homes, Inc. 1540 E. Dundee Rd., Ste. 350 Palatine,IL 60074 9) TIME IS OF THE ESSENCE: Time is of the essence of this Agreement and all documents, agreements, and contracts pursuant hereto as well as all covenants contained in this Amendment shall be performed in a timely manner by all parties hereto. 4 12/31/2003 12 04 FAX 630 553 5784 DANIEL J. KRAMER fi2)006/007 IN WITNESS WHEREOF, the undersigned parties have executed this Amendment to Planned Unit Development Agreement this day of ,20� CITY: UNITED CITY OF YORKVILLE By: Attest: Dated: OWNER/DEVELOPER: RAINTREE VILLAGE, LLC, An Illinois Limited Liability Corporation By: _ Attest: Dated: Prepared by: Law Offices of Daniel J. Kramer 1107A S. Bridge Street Yorkville, Illinois 60560 630.553.9500 5 12/31/2003 12:04 FAX 630 553 5764 DANIEL J. KRAMER [ 007/007 EXHIBIT LIST Exhibit"A" - Clubhouse site 6 12/29/2003 15:56 FAX 630 553 5764 DANIEL J. KRAMER 0001/008 0 STATE OF ILLINOIS ) COUNTY OF KENDALL ) ANNEXATION AGREEMENT TO THE UNITED CITY OF YORKVILLE AND GARY AND LELALU MAXWELL THIS AGREEMENT is made and entered into this day of by and between THE UNITED CITY OF YORKVILLE, Yorlcville, Illinois, a municipal corporation, located in Kendall County, Illinois(hereinafter referred to as "City"), and GARY AND LELALU MAXWELL of Kendall Township,Kendall County, Illinois (hereinafter referred to as"Owner"). WITNESSETH WHEREAS, Owner is the owner of real property which is the subject matter of said Agreement comprising approximately 6.21 acres, more or less, and is more particularly described in the attached Exhibit "A", which is incorporated herein by reference; and WHEREAS, the subject real property is located contiguous to the corporate boundaries of the CITY; and is not located within the corporate boundaries of any other municipality; nor is any portion thereof classified as flood plain; and WHEREAS, Owner desires to annex the said real property described into the City, its Plan commission has considered the Petition to Annex, and the City Council has heretofore both requested and approved the proposed land use and the zoning of the same at the request of Owner and the City; and WHEREAS, Owner has presented, and the City has considered, the tract, of real property 1 12/29/2003 15:56 FAX 830 553 5764 DANIEL J. KRAMER U1002/008 herein described in the attached Exhibit"A"as B-3 Service Business District in order to make said real property a desirable addition to the City; and WHEREAS, all parties to this Agreement desire to set forth certain terms and conditions upon which the land heretofore described will be annexed to the City in an orderly manner, and WHEREAS, Owner and its representatives have discussed the proposed annexation and have had public meetings with the Plan Commission and the City Council, and prior to the execution hereof,notice was duly published and a public hearing was held to consider this Agreement, as required by the statutes of the State of Illinois in such case made and provided. WHEREAS, in accordance with the powers granted to the CITY by the provisions of 65 ILCS 5/11-15.1-1 through 51.1-5, inclusive, relating to Annexation Agreements,the parties hereto wish to enter into a binding agreement with respect to the future annexation and zoning of the subject Property and to provide for various other matters related directly or indirectly to the annexation of the Property in the future, as authorized by, the provisions of said statutes; and WHEREAS,pursuant to due notice and publication in the manner provided by law,the appropriate zoning authorities of the CITY have and such public hearing and have taken all further action required by the provisions of 65 ILCS 5/11-15.1.3 and the ordinances of the CITY relating to the procedure for the authorization, approval and execution of this Annexation agreement by the CITY. NOW THEREFORE, for and in consideration of the mutual promises and covenants herein contained, the parties agree, under the terms and authority provided in 65 ILCS 5/11- 15.1-1 through 65 ILCS 5/11-15.1-5, as amended, as follows: 1. A. ANNEXATION AND ZONING. The City shall adopt an ordinance —2— 12/29/2003 15: 56 FAX 630 553 5764 DANIEL J. KRAMER 1003/008 annexing to the City all of the real property described herein in the attached Exhibit"A"; and the City in said ordinance shall zone the real property designated in the attached Exhibit "A"subject to the further terms of this Agreement as B-3 Service Business District. Said zoning shall allow the uses, size, density, area, coverage, and maximum building heights as set forth on Exhibit"B" for the B-3 Service Business District. Said real property shall be used and developed in accordance with 65 ILCS 5/11-15.1-1 through 65 ILCS 5/11-15.1-5, and in accordance with the City Subdivision Control and Zoning Ordinances. B. The Owner, and successors,heirs, and assigns hereby agree that prior to issuance of a building permit on the subject parcel, a site development plan shall be submitted and approved by the City Council of the United City of Yorkville. 2. CITY'S AGREEMENTS. A. The City agrees that due to the nature of the non-residential use and zoning classification of said parcel, Owner has no obligation to pay School Transition Fees or Land- Cash Fees. B. In the event, at a later date Owner seeks to modify the existing zoning to a Residential Class Zoning, Owner agrees that School Transition fees to the Yorkville School District shall be paid per residential dwelling unit in said subdivision as required by City Ordinance at the time of a residential zoning class being granted and Development fees per residential dwelling unit to the United City of Yorkville, and other fees to the United city of Yorkville in conformance with the City Ordinance or as modified herein. Said Transition, development, and other fees shall be paid per single-family residence concurrent with and prior to the issuance of each respective subject single-family building permit. Said fees are'being paid —3— 12/29/2003 15: 56 FAX 630 553 5764 DANIEL J. KRAMER I4004/00B voluntarily and with the consent of Owner and Developer based upon this contractual agreement voluntarily entered into between the parties after negotiation of this Agreement. Owner/Developer knowingly waives any claim or objection as to amount of the specific fees negotiated herein voluntarily. No School Transition Fees,or School-Park Land Cash Fees shall be charged on any real property zoned for business,office,or manufacturing purposes under the terms of this Agreement. C. Owner shall not be required by THE UNITED CITY OF YORKVILLE to hook-on to the city water or Sanitary Sewer System at the time of entering into this annexation Agreement,but may do so upon its desire to obtain those services,when available to the subject property. D. In the event City water and sewer are unavailable at the time Owner desires to develop the subject property, the City will give consideration to a request for a variance from its subdivision Control Ordinance for use of temporary private well and septic systems. In determining the applicability of such a variance for the subject parcel, the City shall consider soil types, density, intended use of the development, and proximity of the subject parcel for extension of sanitary sewer and water mains, as well as capacity of those municipal and sanitary district systems. In the event the City grants development without sewer and water, the Owner agrees to hook on when it becomes available within 250 feet of the subject property. E. Upon annexation, the Owner will receive police protection, 911 service and library service as provided by City. F. The City will not require the Owner annex to Yorkville Bristol Sanitary District or other applicable sanitary district, until platting or application for a building permit —4— 12/29/2003 15 57 FAX 630 553 5764 DANIEL J. KRAMER 61005/00B seeking to hook up to the City sewer system is sought by Owner. Property owner agrees to cooperate with other entities to formulate a separate agreement to allow for contiguity of other properties to a Sanitary District if requested. 3. RIGHTS AND OBLIGATIONS OF SUCCESSORS AND ASSIGNS. It is specifically understood and agreed that Owner and its successors and assigns shall have the right to sell transfer, mortgage and assign all or any part of the subject property and the improvements thereon to other persons, trusts, partnerships, fines, or corporations, for investment,building, financing, developing and all such purposes, and that said persons, trusts, partnerships, firms, or corporations shall be entitled to the same rights and privileges and shall have the same obligations as Owner under this Agreement and upon such transfer, the obligations pertaining to the property transferred or sold shall be the sole obligations of the transferee, except for any performance bonds or guaranties posted by Owner on any subdivided or unimproved property for which an acceptable substitute performance bond or letter of credit has not been submitted to the City. 4. TIME OF THE ESSENCE, It is understood and agreed by the parties hereto that time is of the essence of this Agreement and that all of the parties will make every reasonable effort, including the calling of special meetings, to expedite the subject matter hereof It is further understood and agreed by the parties that the successful consummation of this Agreement requires their continued cooperation. 5. COVENANTS AND AGREEMENTS. The covenants and agreements contained in this Agreement shall be deemed to be covenants running with the land during the term of this Agreement shall inure to the benefit of and be binding upon the heirs, successors and assigns of —5— 12/29/2003 15: 57 FAX 630 553 5764 DANIEL J. KRAMER 1006/006 the parties hereto, including the city, its corporate authorities and their successors in office, and is enforceable by order of the court pursuant to its provisions and the applicable statutes of the State of Illinois. 6. BINDING EFFECT AND TERM. This Annexation Agreement shall be binding upon and inure to the benefit of the parties hereto, and their successors and owners of record of land which is the subject of this Agreement, assignee, lessees, and upon any successor municipal authorities of said city, so long as development is commenced within a period of twenty years from the date of execution of this Agreement by the City. 7. NOTICE. Any notices required hereunder shall be in writing and shall be served upon any other party in writing and shall be delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, addressed as follows: If to the City: City Clerk 800 Game Farm Road Yorkville,IL 60560 With a copy to: Daniel J. Kramer, City Attorney 1107A S. Bridge Street Yorkville, IL 60560 To Owner: Gary and Lelalu 8710 Route 71 Yorkville,IL 60560 or to such other addresses as any party way from time to time designate in a written notice to the other parties. 8. ENFORCEABILITY. This Agreement shall be enforceable in any court of competent jurisdiction by any of the parties hereto by an appropriate action of law or in equity to secure the performance of the covenants herein contained. —6— 12/29/2003 15: 57 FAX 630 553 5764 DANIEL J. KRAMER 007/008 In the event any portion of said agreement becomes unenforceable due to any change in Illinois Compiled Statutes or court decisions, said unenforceable portion of this Agreement shall be excised here from and the remaining portions thereof shall remain in full force and effect. 9. ENACTMENT OF ORDINANCES. The City agrees to adopt any ordinances which are required to give legal effect to the matters contained in this Agreement or to correct any technical defects which may arise after the execution of this Agreement. Y • IN WITNESS WHEREOF, the undersigned have hereunto set their hands and seals this _day of , 2003. UNITED CITY OF YORKVILLE By: Arthur F. Prochaska, Jr., Mayor Attest: City Clerk OWNER: Gary Maxwell Lelaue Maxwell Prepared by and Return to: -7- Law -7- Law Offices of Daniel J. Kramer 1107A S. Bridge Street Yorkville, Illinois 60560 630.553.9500 12/31/2003 10. 56 FAX 630 553 5764 DANIEL J. KRAMER [2003/015 • -1 E STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) ORDINANCE NO. 2004- AN ORDINANCE AMENDING TITLE TWO, CHAPTER ONE, SECTION TWO AND TITLE TWO,CHAPTER ONE, SECTION FOUR, PARAGRAPH B OF THE CITY CODE OF THE UNITED CITY OF YORKVILLE (Plan Commission Membership and Officer Amendment) WHEREAS, the City Council has duly considered the recommendation to amend Title Two, Chapter One, Section Two of the City Code of the United City of Yorkville concerning the number of voting members of the City Plan Commission; and WHEREAS, the City Council has duly considered the recommendation to amend Title Two, Chapter One, Section Four, Paragraph B of the City Code of the United City of Yorkville concerning the Officers of the City Plan Commission; and WHEREAS, the City Council and Mayor deem it necessary to reduce the number of voting members of the City Plan Commission from thirteen voting members to ten voting members; and WHEREAS, the City Council and Mayor deem it necessary to create the position of Deputy Chairman for the City Plan Commission; and WHEREAS, the City Plan Commission Deputy Chairman shall possess the powers of the City Plan Commission Chairman and act as the City Plan Commission Chairman at such times as the Chairman is absent or otherwise unable to perform his/her duties as City Plan Commission Chairman; and 12/31/2003 10 56 FAX 630 553 5764 DANIEL J KRAMER 0004/015 WHEREAS, the City Council and Mayor have determined that the changes contained in this amended Ordinance benefit the Citizens of United City of Yorkville: NOW THERE UPON MOTION DULY MADE, SECONDED, AND APPROVED BY A MAJORITY OF THOSE CITY COUNCIL MEMBERS VOTING,TITLE TWO,CHAPTER ONE, SECTION TWO OF THE CITY CODE OF THE UNITED CITY OF YORKVILLE IS AMENDED AS FOLLOWS: "The Plan Commission shall consist of ten (10) voting members and two (2) ex officio (nonvoting)members." AND TITLE TWO, CHAPTER ONE,SECTION FOUR,PARAGRAPH B OF THE CITY CODE OF THE UNITED CITY OF YORKVILLE IS AMENDED AS FOLLOWS: OFFICERS: "The Mayor shall appoint a chairman, deputy chairman and secretary with the advice and consent of the City Council from time to time." REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section, subsection, sentence, clause,phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE: This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law. IN WITNESS WHEREOF, this Ordinance has been enacted this day of ,2004. 12/31/2003 10 56 FAX 630 553 5784 DANIEL J. KRAMER fj005/015 PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2004. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this day of ., A.D. 2004. Attest: CITY CLERK This Document Prepared by: Law Offices of Daniel J. Kramer II 07A South Bridge Street Yorkville, Illinois 60560 630-553-9500 12-31-203 11 : 16AM FROM DCS 81SAGA2031 P. 2 I I4 Phone:815-464-2031 DEVELOPMENT CONSTRUCTION SERVICES L.L.C. ill Fax:815-464-2032 Cell:815-791-6167 92 7 GULFSTREAM ROAD,SUITE 102 FRANKFORT,IL 60423 Email:dovconser@msn.com December 31, 2003 ,, UnitCity of Yorkville 800 tame Farm Road Yorkville,IL 6056011 ,i. Attnl Tony Graff Re: #''ox Hill Subdivision punchlists ''I Dear Tony, At the December 16th Committee of the Whole meeting the issue of the city accepting the Fox Hill Subdivision improvements was discussed. The only unresolved item from the punchlist was the '!; cleaning of the Route 34 storm sewer system. W:,have contracted with Better Enterprises to do the required work. They were scheduled to ,i come in on December 29th but unfortunately their crew came down ill. I did talk to the owner, Ray Bennett this morning and he assured me they would be on site Friday morning, January 2nd to com-ilete the work. O a separate issue, did you get an answer on the reimbursement to Mr. Dresden on the i 'i $1.2 4.00 bill for cleaning manholes or an answer about the$596.61 bill from Public Works for the ater service repair? We would like to get those two items resolved also so we can pay off any remaining debt to the City. I Please call with any questions you may have. Sincerely, (447a..c."--%--•- , Marvin DeLahr Cc: Paul Dresden i''` Robert Gamrath Ill Arthur Prochaska Jr. Joe Wywrot IUIaniel Kramer i• ( 1 !; D.C.S. 1 6 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer z� Subject: O'Keefe Watermain Easement �J Date: December 19, 2003 Attached find the original, executed plat of easement for the O'Keefe property. Also attached is a photocopy of the Grant of Easement. The original of that document is at Dan Kramer's office. I have reviewed these documents and recommend that they be approved and recorded. Please place this item on the Public Works Committee agenda of December.22,..2003 as an Additional Business item. It would then go on to January 6, 2004 Committee of dile) Whole and January 13, 2003 City Council agenda for formal approval. If you have any questions regarding this matter, please see me. /7„., Cc: Liz D'Anna, Deputy City Clerk IU/zU/LUUa I I f AX, 6,3U 553 5 (b4 UAMILL J. KKAMtfi 003,/006 Revised October 17,2003 STATE OF ILLINOIS ) COUNTY OF KENDALL ) GRANT OF PERMANENT AND TEMPORARY CONSTRUCTION . WA.TER MAIN EASEMENT AGREEMENT KNOW ALL MEN BY THESE PRESENTS: THAT the Grantor: BETTY O'KEEFE,a widow not since re-married,in consideration of the sum of Ten and 00/100(Dollars)($10,00)and other good and valuable consideration,the receipt of which is hereby acknowledged does hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a permanent easement to maintain,and operate a permanent water main underground and further the right of access to said area for the maintenance and repair of said water main easement as well as all appurtenances thereto such as fire hydrants,valve shut-offs,and similar apparatus if it is actually as installed in,upon,and across the tract of land described as follows and shown on the attached plat, to-wit: THAT PART OF THE NORTHWEST QUARTER OF SECTION 9,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 9;THENCE NORTH 87 DEGREES 58 MINUTES 26 SECONDS EAST(assumed) ALONG THE NORTH LINE OF SAID NORTHWEST QUARTER 828.23 FEET TO THE EASTERLY RIGHT OF WAY LINE OF ILLINOIS ROUTE 47;THENCE SOUTHERLY ALONG SAID EASTERLY RIGHT OF WAY LINE BEING A CURVE TO THE RIGHT WITH RADIUS OF 1691.42 FEET AND CHORD BEARING SOUTH 30 DEGREES 24 MINUTES 46 SECONDS WEST, AN ARC DISTANCE OF 270.97 FEET TO A POINT OF TANGENCY;THENCE SOUTH 35 DEGREES 00 MINUTES 08 SECONDS WEST ALONG SAID RIGHT OF WAY LINE,96.82 FEET TO THE INTERSECTION OF THE EASTERLY RIGHT OF WAY LINE OF SAID ROUTE 47 AND THE SOUTHERLY RIGHT OF WAY LINE OF GALENA ROAD FOR THE POINT OF BEGINNING; THENCE SOUTH 35 DEGREES 00 MINUTES 08 DEGREES WEST ALONG SAID RIGHT OF WAY,274.22 FEET TO A POINT OF CURVATURE;THENCE SOUTHERLY ALONG SAID RIGHT OF WAY BEING A CURVE TO THE LEST WITH RADIUS OF 2149.20 FEET AND CHORD BEARING SOUTH 28 DEGREES 00 MINUTES 50 SECONDS WEST,AN ARC DISTANCE OF 524.28 FEET TO A POINT ON A NON TANGENTIAL LINE;THENCE SOUTH 15 DEGREES 49 MINUTES 36 SECONDS WEST ALONG SAID RIGHT OF WAY,135.10 FEET;THENCE SOUTH 74 DEGREES 10 MINUTES 24 SECONDS EAST 15.00 FEET TO A LINE 15.00 FEET SOUTHEASTERLY OF AND PARALLEL WITH SAID RIGHT OF WAY;THENCE NORTH 15 DEGREES 49 MINUTES 36 SECONDS EAST, 134.42 FEET;THENCE NORTHERLY ALONG A NON TANGENTIAL CURVE TO THE RIGHT WITH RADIUS OF 2134.20 FEET AND CHORD BEARING NORTH 28 DEGREES 01 MINUTES 26 SECONDS EAST,AN 1 Iv/GV/LVVJ I I . V:1 rrA OJV U.1J .1104 UriIYl CL J. Nrnrfl n V14!VVO ARC DISTANCE OF 519.94 FEET TO A POINT OF TANGENCY;THENCE NORTH 35 DEGREES 00 MINUTES 08 SECONDS WEST,279.72 FEET TO THE SOUTH RIGHT OF WAY LINE OF SAID GALENA ROAD;THENCE NORTH 74 DEGREES 58 MINUTES 01 SECOND EAST,ALONG SAID RIGHT OF WAY LINE, 15.96 FEET TO THE POINT OF BEGINNING. IN BRISTOL TOWNSHIP,KENDALL COUNTY,ILLINOIS. Also, that the Grantor does hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a temporary easement to construct,said water main and appurtenances underground upon and across the tract of land described as follows and shown on the attached plat,to-wit: THAT PART OF THE NORTHWEST QUARTER OF SECTION 9,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 9;THENCE NORTH 87 DEGREES 58 MINUTES 26 SECONDS EAST(assumed) ALONG THE NORTH LINE OF SAID NORTHWEST QUARTER OF SECTION 9 828.23 FEET TO THE EASTERLY RIGHT OF WAY LINE OF ILLINOIS ROUTE 47;THENCE SOUTHERLY ALONG SAID EASTERLY RIGHT OF WAY LINE BEING A CURVE TO THE RIGHT WITH RADIUS OF 1691.42 FEET AND CHORD BEARING SOUTH 30 DEGREES 24 MINUTES 46 SECONDS WEST,AN ARC DISTANCE OF 270.97 FEET TO A POINT OF TANGENCY; THENCE SOUTH 35 DEGREES 00 MINUTES 08 SECONDS WEST ALONG SAID RIGHT OF WAY LINE,96.82 FEET TO THE INTERSECTION OF THE EASTERLY RIGHT OF WAY LINE OF SAID ROUTE 47 AND THE SOUTHERLY RIGHT OF WAY LINE OF GALENA ROAD;THENCE SOUTH 74 DEGREES 58 MINUTES 01 DEGREE EAST,15.96 FEET FOR THE POINT OF BEGINNING;THENCE SOUTH 35 DEGREES 00 MINUTES 08 SECONDS WEST 279.72 FEET TO A POINT OF CURVATURE; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH RADIUS OF 2134.20 FEET AND CHORD BEARING SOUTH 28 DEGREES 01 MINUTE 26 SECONDS WEST,AN ARC DISTANCE OF 519.94 FEET;THENCE SOUTH 15 DEGREES 49 MINUTES 36.SECONDS WEST ALONG SAID NON TANGENTIAL LINE, 134.42 FEET; THENCE SOUTH 74 DEGREES 10 MINUTES 24 SECONDS EAST 50.00 FEET THENCE NORTH 15 DEGREES 49 MINUTES 36 SECONDS EAST, 132.13 FEET; THENCE NORTHERLY ALONG SAID NON TANGENTIAL • CURVED LINE BEING A CURVE TO THE RIGHT WITH A RADIUS OF 2084.20 FEET AND CHORD BEARING NORTH 28 DEGREES 03 MINUTES 15 SECONDS EAST,AN ARC DISTANCE OF 505,49 FEET TO A POINT OF TANGENCY;THENCE NORTH 35 DEGREES 00 MINUTES 08 SECONDS EAST,297.89 FEET TO THE SOUTH RIGHT OF WAY LINE OF SAID GALENA ROAD;THENCE NORTH 74 DEGREES 58 mmarrEs 01 SECONDS WEST ALONG SAID RIGHT OF WAY LINE, 53.20 FEET TO THE PINT OF BEGINNINGS. IN BRISTOL TOWNSHIP,KENDALL COUNTY,ILLINOIS. Said grant of easement is made under the additional following terms and conditions: The Grantor hereby grants the right of ingress and egress to said permanent water main easement to Grantee. The Grantee herein shall and hereby agrees to: 1. Restore the surface of said permanent and construction easement to the condition thereof existing at the time of entry upon same, and shall leave the surface of such easement level and free of all debris, rocks in excess of two inches(2"), and gravel,and providing a covering of a minimum of six inches (6") of clean, black, fertile top soil and replanting of grass whenever disturbed. 2 I V/ G V/G V V J I I V J 1 f1 15 O J V J J J J10'4Y U f1 111 C L J. Il Il ri nl C n PJ V VJ/V VO 2. Replace all lot lines and property line stakes,fencing,and signage moved or disrupted in the course of performing working connection with the purpose of which the easements herein is granted. 3. The Grantee warrants and agrees to keep the legal descriptions conveyed for said easements free and clear of any and all construction lien claims. 4. Grantee shall indemnify and hold Grantor and her mortgagees,her successors,and her assigns,harmless and defend them,and each of them, from and against any and all claims, actions, damages,liability,losses,expenses and liens,including(but not limited to)reasonable attorneys and other professional fees, arising out of any occurrence causing injury or damage to any person(s)or property,whomsoever and wheresoever, and resulting from or caused by any acts or admissions of grantees,their employees,agents,licensees,contractors,successors and assigns in exercising any of the rights and privileges granted herein. 5. Following completion of construction of facilities described herein, or any other excavation work to be performed hereunder in connection with the exercise of the rights and privileges granted hereby,Grantee,shall cause all excavated spoil material to be spread evenly over the area subject to the easement and temporary construction easement and to reasonably level the surface on tap of the easement and temporary construction easement leaving a clean black dirt surface of at least eight(8")inches. Grantee shall remove any trees or other debris cleared as a result of construction. In the event the Grantor has sustained any property damages as a result of Grantee's construction activities, Grantee shall reimburse Grantor any expenses or damages incurred. 6. The temporary construction easement granted herein shall automatically expire at the earlier of the completion of said utility work or June 1, 2004. 7. Said easement shall be treated as a covenant running with the land. • 8. Said easement shall be binding upon the successors,heirs, and assigns of each party hereto. IN WITNESS WHEREOF,the Grantor has hereunto set her hand and seal this 21st day of October , 2003. BETTY O FE 3 10/20/2003 11 :06 FAX 63O 553 b (b4 UANILL J. KKAMLH LjOOb/OOb STATE OF WISCONSIN ) COUNTY OF BETTY O'KEEFE,being first duly sworn on oath, deposes and states that she is the Grantor who signed the foregoing Agreement;that it understands the contents thereof,and the same are true and correct. BETTY O'KEEF Subscribed and sworn to before me, October 21 , A.D.2003 NOTARY PUBLIC / Debbie Mowery My commission expires 9/16/07 • 4 GRANT OF EASEMENT FOR WATERMAIN TO THE GRANTORS PROPERTY THAT PART OF DIE OF THE WEST HALF OF SECTION 9, TOWNSHIP 37 NORTH, UNITED CITY OF YORKVILLE N7STM° H� N�'GI^�KENDALL OISDECRlEDASOWMMEHUTHWTCORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID KENDALL COUNTY ILLINOIS SECTION 9; THENCE NORTH 32 CHAINS AND 35 LINKS; THENCE SOUTH 75 COUNTY, DEGREES 15 MINUTES EAST 2B CHAINS AND 10 UNITS; THENCE SOUTH 15 DEGREES 10 MINUTES WEST, 25 CHAINS AND 65 LINKS TO THE SOUTHEAST CORNER OF SAID NORTHWEST QUARTER OF SOUTHWEST QUARTER OF SAID SECTION 9; THENCE WEST 29 CHAINS TO TIE SECTION LINE ANO THE PUCE OF BEGINNING: CONTAINING 68.25 ACRES MORE OR LESS. ALSO A PART OF THE NORTHWEST QUARTER OF SECTION NO.NINE(9), TOWNSHIP THIRTY W --(E SEVEN(37)NORTH,RANGE SEVEN(7)EAST OF THE THIRD PRINCIPAL MERIDIAN CONTAINING EIGHTY ACRES OF LAND BOUNDED AS FOLLOWS, TO-WIT; ON THE EAST BY LAND DEEDED TO DANIEL S.(PRAY AND WIFE BY CHARLES H.RAYMOND; ON RLE NORTH BY THE CHICAGO AND GALENA ROAD; ON THE WEST BY THE WEST LINE OF SECTION ONE TOA POINT ON THE WEST LINE OF CIIARLES H.RAYMOND'S LAND,AND PARALLEL WITH SAID ROAD,WILL EMBRACE AND INCLUDE EIGHTY ACRES BEING THE SAME LAND DEEDED BY CHARLES H.RAYMOND AND WIFE TO EU/ABED-1 KERN MARCH. (EXCEPT THAT PART DEDICATED TO THE PEOPLE OF THE STATE OF IWNOIS ICALEISE BY DEDICATION DATED JANUARY 22. 1931 AND RECORDED FEBRUARY 17, 1931 IN DEED RECORD 77,PAGE 590 AND 591,ALSO EXCEPT THAT PART DEDICATED TO THE PEOPLE OF THE STATE OF IWNOIS PER DOCUMENT NUMBER 907259'AND 907258 RECORDED NOVEMBER 15. 1990)IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY IWN01S. PERMANENT WATERMNN EASEMENT / I PARCEL A: THAT PART OF THE NORTHWEST QUARTER OF SECTION 9,TOWNSHIP 37 / I NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN.DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 9: THENCE NORTH 87 DEGREES 58 MINUTES 26 SECONDS EAST(assumed) ALONG DIE NORTH UNE OF SAID NORTHWEST QUARTER 828.23 FEET TO THE EASTERLY RIGHT OF WAY LINE OF IWNOIS ROUTE 47; THENCE SOUTHERLY / / ALONG SAID EASTERLY RIGHT OF WAY UNE BEING A CURVE TO THE RIGHT 'MTI RADIUS OF 1691.42 FEET AND CHORD BEARING SOUTH 30 DEGREES 24 MINUTES 46 SECONDS WEST,AN ARC DISTANCE OF 270.97 FEET TO A POINT OF TANGENCY; THENCE SOUTH 35 DEGREES 00 MINUTES 08 SECONDS WEST ALONG SAID RIGHT OF WAY LINE,96.82 FEET TO THE INTERSECTION OF THE EASTERLY RIGHT OF WAY UNE OF SAID ROUTE 47 AND THE SOUTHERLY / / RIGHT of WAY UNE OF GALENA ROAD FOR THE POINT OF BEGINNING; THENCE SOUTH 35 DECREES 00 MINUTES 08 DEGREES WEST ALONG SAID RIGHT OF WAY,274.22'FEET TO A POINT OF CURVATURE; THENCE SOUTHERLY ALONG SAID RIGHT OF WAY BEING A CURVE TO THE LEFT METH RADIUS OF 2149.20 FEET AND CHORD BEARING SOUTH 28 DEGREES 00 / / MINUTES 50 SECONDS WEST. AN ARC DISTANCE OF 524.28 FEET TO A POINT ON A NON TANGENTIAL UNE; THENCE SOUTH 15 DEGREES 49 MINUTES 36 SECONDS NEST-ALONG SAID RIGHT OF WAY,.135.10 FEET; THENCE SOUTH 74 DEGREES ID MINUTES 24 SECONDS EAST 15.00 FEET TO A UNE 15.00 FEET SOUTHEASTERLY OF AND PARALLEL WITH SAID RIGHT OF WAY; THENCE / / NORTH 15 DEGREES 49 MINUTES 36 SECONDS EAST, 134.42 FEET; THENCE NORTHERLY ALONG A NON TANGENTIAL CURVE TO THE RIGHT WITH RADIUS OF 2134.20 FEET AND CHORD BEARING NORTH 28 DEGREES Ol MINUTE 26 SECONDS EAST.AN ARC DISTANCE OF 519.94 FEET TO A POINT OF TANGENCY; THENCE NORTH 35 DEGREES DO MINUTES DB SECONDS WEST. 279.72 FEET TO THE SOUTH RIGHT DF WAY UNE OF SAID GALENA ROAD; / / THENCE NORTH 74 DEGREES 58 MINUTES 01 SECOND EAST, ALONG SAID RIGHT OF WAY LINE. 15.96 FEET TO THE POINT OF BEGINNING.IN BRISTOL TOWNSHIP,KENDALL COUNTY,IWN015. �\ N_ 04, R IDAPORARY CONSTRUCTION EASEMENT a2s.z3 N A - PARCEL B: '11 9 N THAT PART OF THE NORTHWEST QUARTER OF SECTION 9, TOWNSHIP 37 .) NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS N R / COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 9; \ OH \, NORTH LINE OF THE NORTHWEST QUARTER SECTION 9-37 THENCE NORTH 87 DEGREES 58 MINUTES 26 SECONDS EAST d) ALONG THE NORTH UNE OF SAID NORTHWEST QUARTER OF SECTION 9 V`p� 828.23 FEET TO DIE EASTERLY RIGHT OF WAY LINE CF ILLINOIS ROUTE 47; h THENCE SOUTHERLY ALONG SAID EASTERLY RIGHT OF WAY LINE BEING A %�0 q/ CURVE TO THE RIGHT PATH RADIUS DC 1691.42 FEET AND CHORD BEARING 4', g SOUTH 30 DEGREES 24 MINUTES 46 SECONDS WEST.AN ARC DISTANCE OF --____ tF P 270.97 FEET TO A POINT CF TANGENCY; THENCE SOUTH 35 DEGREES 00 �` ? MINUTES 08 SECONDS WEST ALONG SAID RIGHT OF WAY UNE,96.82 FEET TO THE INTERSECTION OF THE EASTERLY RIGHT OF WAY UNE OF SAID ROUTE 47 �� / AND THE SOUTHERLY RIGHT OF WAY UNE OF GALENA ROAD: THENCE SOUTH 74 DEGREES 58 MINUTES OH DEGREE EAST. 15.96 FEET FOR THE POINT OF GA BEGINNING; THENCE SOUTH 35 DEGREES 00 MINUTES 08 SECONDS WEST �� `\ CENq RO 279.72 FEET TO A POINT OF CURVATURE; THENCE SOUTHERLY ALONG A qp CURVETH TO THE LEFT I M RADIUS OF OND 20 FEET. AND CHORD BEARINGCF SOUTH 28 DEGREES 01 MINUTE 26 SECONDS WEST,AN ARC DISTANCE OF ` P.O.B. I'ARM A 4 519.94 FEET; THENCE SOUTH 15 DEGREES 49 MINUTES 36 SECONDS WEST ALONG SAID NON TANGENTIAL UNE,134.42 FEET; THENCE SOUTH 74 1ry ` ' ` DEGREES 10 MINUTES 24 SECONDS EAST 50.00 FEET THENCE NORTH 15 ` y N1 DEGREES 49 MINUTES 36 SECONDS EAST. 132.13 FEET; TIIENCE NORTHERLY / Y 15.95'W ALONG SAID NON TANGENTIAL CURVED LINE BEING A CURVE TO TIE RIGHT WITH A RADIUS OF 2084.20 FEET AND CHORD BEARING NORTH 28 DEGREES D:r \ 03 MINUTES 15 SECONDS EAST, AN ARC DISTANCE OF 505.49 FEET TO A POINT OF TANGENCY; THENCE NORTH 35 DEGREES 00 MINUTES 08 SECONDS / / / I T\` EAST, 297.89 FEET TO THE 5OIDl RIGHT OF WAY UNE OF SAID GALENA ROAD; THENCE NORTH 74 DEGREES 58 MINUTES 01 SECONDS WEST ALONG ` y \ SAID RI61T OF WAY LINE, 53.20 FEET TO DIE POINT OF BEGINNINGS.IN �I I I\ \` BRISTOL TOWNSHIP,KENDALL COUNTY.IWNOIS.. /• ////II f h\ 7 1/1/ ol O• rl •T // - // P.O.H. PARCEL 8m z \�/ OWNER'S CERTIFICATE UGJ ) 0 / STATE OF IL{HNDI)SS .V COUNTY OF KENDALL)(.fC.',h"/I W. Ir '...->. THE UNDERSIGNED,OWNERS OF TIE PROPERTY DESCRIBED UNDER GRANTOR'S �/ / / PROPERTY SHOWN HEREON,FOR AND IN CONSIDERATION OF 11.00(ONE DOLLAR)AND O 5. / OTHER GOEEEDD AND, VALUABLE T TO CONSIDERATION,RECEIPT WHICH RKVI IE HLL ACKNO WLEOGEC HEREBY GRANT TO THE UNITED CITY OF LY ANLLE,ILLINOIS.,THEIR / RESPECTIVE LICENSEES,SUCCESSORS AND ASSIGNS,JOINTLY AND SEVERALLY, THE Q / PERMANENT AND TEMPORARY EASEMENTS OESCRIRFD HEREON,TO CONSTRUCT, _ / / / OPERATE,WAIN TNN,RENEW,RLl_OCATE ANO REMOVE,FROM TME TO TME,WAIERMNN / AND OTHER FACILITIES USED IN CONNECTION WITH SAID WATERMAN,TOGETHER 0 / / WITH RIGHT OF ACCESS TO DIE SAME AND THE RIGHT FROM TIME TO TIME Z / TO TRIM OR REMOVE TREES,BUSHES AND SAPLINGS AND TO CLEAR OBSTRUCTIONS {^-�,,'/ FROM TIE SURFACE AND SUBSURFACE AS MAY BE REASONABLY REQUIRED INCIDENT w /PARCEL A--��\\ if / TO THE GRANT HEREIN GIVEN,UNDER, ACROSS ALONG AND UPON THE SURFACE OF / PROPERTY DESCRIBED UNDER PERMANENT WATERMAIN EASEMENT. O / / DATED AT /7,--'/(1,,,./, ,IWNOIS,THIS <.'/T/ DAY OF6),,-/ , 2003. W / J 0 / , / / // PARCEL B I,aj hahaPA/� / BETTY 0'RE c- ,, PA..---/ / r�'_ ,/p� q / e,o' STATE OF 1LUNOS3 a Q 4 - ,�� )SS .. / PI/ y P y0 COUNTY OF KENDALL-) C cam//c... .'(/ // y d6 e I /� 1,/ I. fir'�GiF,L/�l.'�N/A NOTARY PUBLIC,IN AND FOR SAID COUNTY AND STATE / / AFORESAID,DO HEREBY CERTIFY THAT //e-•"1/ d- /'mac'/UC' a ,PERSONALLY KNOWN TO ME TO BE DHE / BETTY O'KEEFE SAME PERSONS WHOSE NAMES ARE SUBSCRIBED 10 THE FOREGOING INSTRUMENT, / ( APPEARED BEFORE ME THIS DAY IN PERSON AND ACKNOWLEDGED THAT THEY SIGNED 2336 NORTH SHORE DRIVE AND DELIVERED DIE FOREGOING INSTRUMENT AS THEIR OWN FREE AND VOLUNTARY 4,--( / ACT,FOR THE USES AND PURPOSES THEREIN SET FORTH. / 02-09 N, WISCO0-003 SON 53115 GIVEN UNDER MY HAND AND NOTARIAL SEAL T11I5I/DAY OF 0Cf, ,2003 02-09-100-003 1 / o�1 / NOTARY PUBLIC r''' is; R 4 '''A' / MY COMMISSION EXPIRES: `/-/7 G'7 w 4..t,= /' /hA / SD 0'67 a H12 / sI'70 0' STATE OF ILLINOIS) 5.0 ) 5.5. COUNTY OF KENDALL) APPROVED AND ACCEPTED BY THE UNITED CITY OF YORKVILLE,IWNOIS, / THIS DAY OF _ , 2003. BY: MAYOR ATTEST; _ CITY CLERK STATE OF IWNOS) )SS COUNTY OF KANE) THIS IS TO CERTIFY THAT ENGINEERING ENTERPRISES.INC.HAS PREPARED THIS GRANT OF EASEMENT AS SHOWN BY THE ANNEXED PLAT WHICH IS A TRUE AND CORRECT REPRESENTADON OF SAID PROPERTY,FOR DIE USES AND PURPOSES DESCRIBED HEREIN. ALL DISTANCES SHOWN ARE IN FEET AND DECIMALS THEREOF. • GIVEN UNDER MY HAND AND SEAL AT SUGAR GROW,ILLW,,W,111,I111HI Z'f DAY OF 0OTD(3E'- , 2003. �3a',iWHI TEH'''9 Engineering Enterprises, Inc. , / >� °N'; 3 O 2724 G CML ENGINEERS&LAND SURVEYORS / �, j j *:PROF27241pFIgL:'m'y /' 52 Wheeler Rood BY ( SURVEYOR .i'fs' /� Sugar Grove, Illinois 60554 P, �SSIONAL LAND SURVEYOR ,{2724 �i� i.STATEOF Phone: (630) 466-9350 'ti ExP-IT-3a-oa ''y'It,'(1•;N 0VGU`, DWG.YO01D619 Page 1of1 4 z • 1 { .t Subj: Draft Sprintcom Lease ;Date: 11/17/2003 11:00:28 AM Central Standard Time From: MSASchapman(acs.com To: COYSECRETARY, YRKVADMNR201 ;File: YorkvilleTowerLease.doc (212992 bytes) DL Time (46667 bps): < 1 minute Tony and Annette: Attached is a Word version of the draft Sprintcom lease. Since the antenna panel attachment is to a city-owned water tower, Sprint's draft lease left out many provisions which directly relate to the City's need to protect the water tower and to make certain that proper notice, insurance, and indemnification provisions are present. As a result, the draft lease is considerably longer than the one that Sprint provided. The draft lease is modeled after a lease between Sprintcom and the Village of North Aurora where Sprintcom located on top of the Village's water tower. Please let me know if you have any questions or need further information. Sincerely, Stu Chapman Municipal Services Associates, Inc. Wednesday,November 19, 2003 America Online: COYSECRETARY �*,D Co.o � United City of Yorkville County Seat of Kendall County EST. ��1636 800 Game Farm Road �_ Cl) Yorkville, Illinois 60560 O 111 11��M— O Phone:630-553-4350 'A,� K. v=' Fax:630-553-7575 `itLE ‘\' November 18, 2003 Tony Graff Administrator • United City of Yorkville • 800 Game Farm Rd. Yorkville, IL 60560 RE: Municipal Services Associates Dear Tony: I have reviewed the original Lease and the revisions by Municipal Services Associates. I believe with the revisions recommended our interests at the City are protected, presuming the City Council is o.k. with the approved lease from a business point of view. I do not have any legal concerns. Should you have any questions please feel free to contact me. Very Truly Yours, • a)), 2?"1'-' Daniel J. Kramer, Attorney at Law DJK/cth Enclosure DRAFT Page 1 LEASE AGREEMENT THIS LEASE AGREEMENT entered into as of this day of , 2003, by and between the UNITED CITY OF YORKVILLE, ("Landlord"), an Illinois municipal corporation and SPRINTCOM, INC. ("Tenant"), A Kansas Corporation located at BACKGROUND A. Landlord is the owner in fee simple of a parcel of land located at 610 Tower Lane, which is within the zoning jurisdiction of the United City of Yorkville, Kendall County, Illinois legally described on the attached Exhibit "A" (the "Premises"), on which a municipal water tower(the "Water Tower") is located. B. Tenant desires to lease space on the top of the Water Tower on the Premises for the installation and operation of certain Antenna facilities, which may include an antenna array of panels, connecting cables, an equipment shelter and appurtenances (collectively, "Antenna Facilities") for use in connection with its communications business. C. Accordingly, the parties are entering into this Lease on the terms and conditions set forth below. D. All references herein to the "Zoning Ordinance" refer to the United City of Yorkville Zoning Ordinance, Title 10, Chapter 15 of the Yorkville Municipal Code. AGREEMENT In consideration of their mutual covenants, the parties agree as follows: 1. Leased Premises. Landlord leases to Tenant and Tenant leases from Landlord a portion of the Premises, consisting of space on the top ("Dome") of the Water Tower, for the Tenant's Antenna Facilities to be placed and constructed in conformance with applicable City codes and ordinances. Tenant may not add additional equipment and/or Antenna Facilities from that described in Paragraph B above without the prior written approval of the Landlord, which shall not be arbitrarily withheld, conditioned or delayed. Notwithstanding any provision of this Agreement to the contrary, upon Landlord's prior written consent which shall not unreasonably be withheld, conditioned, or delayed, Tenant shall have the right to: (a) make additions, alternations or improvements to Tenant's Antenna Facilities; and(b) replace any or all of its equipment installed on or about the Dome with replacement equipment of a substantially similar kind, which is reinstalled in substantially the same place and position, and is of substantially the same size and weight as the replaced equipment. Page 2 2. Term. This Lease has been executed this day of , 2003, (the "Commencement Date") for a period of five (5)years commencing on the Commencement Date and terminating at midnight on the last day of the initial term. Tenant may extend the Lease, on the same terms, for four (4) "additional terms" of five (5)years each, (hereinafter "Renewal Terms") automatically, unless Tenant gives Landlord written notice within ninety (90) days of the end of the Initial Term or any Renewal Terms stating Tenant will not extend further. In the event that Tenant shall remain in possession of the premises at the expiration of this lease or any Renewal Term, the Tenant shall request from the Landlord an additional Renewal Term or a month-to-month extension of this Lease, pursuant to Section 24 hereinbelow, with such extension not to be unreasonably withheld by the Landlord. The rent provisions in effect at the time of the request shall continue until either this Lease is terminated, or a new Renewal Term commences. 3. Rent. a. Tenant shall pay Landlord as monthly rent for the Premises the sum of one thousand seven hundred dollars ($1,700.00) for the first year of the term (the "Base Rent"). Tenant shall be obligated to commence payment of the full rental amount due hereunder within ten (10) days following the Commencement Date or upon receipt of its building permit,whichever is earlier, and shall prorate the rent for the remainder of the month in which the Commencement Date falls, and thereafter rent shall be payable monthly in advance by the first day of each month. b. Tenant shall pay Landlord a late payment charge equal to five percent (5%) of the late payment for any payment not paid when due. Any amounts not paid when due shall bear interest until paid at the rate of two percent (2%) per month. c. Upon execution of this Lease by Tenant, Tenant shall reimburse Landlord for its reasonable costs and expenses, including any engineering and legal fees, incurred by Landlord in connection with the negotiation of this Lease, in an amount not to exceed in accordance with Section 10-14-9 of the Zoning Ordinance. d. The Base Rent shall be increased annually effective as of each anniversary of the Commencement Date by four percent (4%) of the previous years rent. e. If this Lease is terminated at a time other than on the last day of the month, Rent shall be prorated as of the date of termination and, in the event of termination for any reason other than nonpayment of Rent, all prepaid Rents shall be immediately refunded to the Tenant, except as otherwise provided herein. Page 3 f. Base Rent and all other consideration to be paid or provided by Tenant to Landlord shall constitute Rent and shall be paid or provided without offset, except as provided in Section 17b, below. 4. Use of Premises. a. Tenant shall use the Premises for the transmission and reception of radio communication signals and for the construction, installation, operation, maintenance, repair, removal or replacement of related facilities, antenna panels and base, microwave dishes, an equipment shelter and/or cabinets and related activities incidental thereto and for no other uses. Landlord may permit others to use other portions of the Water Tower. Tenant may erect and operate one (1) Antenna Facilities and may expand to a maximum of two (2) such Antenna Facilities, but only based upon Tenant having provided to Landlord, at Tenant's expense, a certified evaluation indicating that the additional antenna array will not interfere with existing antenna or proposed antenna, and the Dome can structurally support the additional antenna array. b. Tenant shall, at its expense, comply with all present and future federal, state, and local laws, ordinances, rules and regulations (including laws and ordinances relating to health, radio frequency emissions, other radiation and safety) in connection with the use, operation, maintenance, construction and/or installation of the Antenna Facilities and/or the Premises. Tenant shall comply with the applicable and then current provisions of the National Electrical Code (NFPA- 2001), and the National Electrical Safety Code(ANSI-2002). Landlord agrees to cooperate reasonably with Tenant in obtaining, at Tenant's expense (including reimbursement of Landlord's reasonable attorney and administrative fees), any federal licenses and permits required for or substantially required by Tenant's use of the Premises. c. Removal of Antenna Facilities. i. The Tenant shall remove its Antenna Facilities from the Premises upon termination of the Lease. Such removal shall be done in a workmanlike and careful manner and without interference or damage to any other equipment, structures or operations on the Premises, including use of the Premises by Landlord or any of Landlord's assignees or lessees. If, however, Tenant requests permission not to remove all or a portion of the improvements, and Landlord consents to such non-removal, title to the affected improvements shall thereupon transfer to Landlord and the same thereafter shall be the sole and entire property of Landlord, and Tenant shall be relieved of its duty to otherwise remove same. Page 4 ii. Upon removal of the improvements (or portions thereof) as provided above in sub-paragraph (1), Tenant shall restore the affected area of the Premises to the reasonable satisfaction of Landlord ordinary wear and tear excepted. iii. All costs and expenses for the removal and restoration to be performed by Tenant pursuant to subparts (i)and (ii)above shall be borne by Tenant, and Tenant shall hold Landlord harmless from any portion thereof. d. Tenant agrees that all installations and constructions described in this Lease shall be completed promptly in a neat, workmanlike manner, consistent with good engineering practices and in compliance with all applicable codes and regulations. All costs of the installation, including, but not limited, the cost of extending of Landlord's electrical service to Tenant's equipment, shall be paid by the Tenant. e. When the Tenant does any work on the Premises, it shall, at its own expense, remove any obstructions therefrom and restore the Premises to as good a condition as existed before the work was undertaken,unless other directed by Landlord. 5. Construction Standards. Tenant undertakes full and complete responsibility at all times hereafter for the expenses of, and quality of, construction and compliance with all applicable Federal, State and Local laws, regulations, and codes, code requirements and regulations of governmental authorities having jurisdiction over the construction, including but not limited to, compliance with acts affecting construction of buildings and service areas used by public employees, and Tenant agrees to remedy or correct any deficiencies with such compliance. The construction shall be processed pursuant to permit and conducted by authorized and licensed personnel and shall be performed in compliance with Local and State requirements for construction activities upon public property. Construction plans for the installation of Antenna Facilities, including equipment shelter or panels shall be attached as part of Exhibit B. The Landlord shall have the right to supervise actual installation of Tenant's plant and equipment. If construction work shall proceed without interference or disruption by or from Landlord or any other authorized users of the Premises,upon the expiration or termination of this Lease, at Landlord's option, Tenant shall convey all of its right, title and interest in and to the building to Landlord. Tenant shall be responsible for all permit costs. Prior to the issuance of building permits, Tenant's contractor shall maintain and provide Landlord with evidence of each of the insurance coverages specified in Section 22 of this Lease, in the amounts so specified. The Antenna Facilities shall be installed on the Premises in a good and workmanlike manner without the attachment of any construction liens. Landlord reserves the right to require Tenant to paint the Antenna Facilities in a manner consistent with the color of the Water Tower or to otherwise reasonably shield the Antenna Facilities from view. Page 5 6. Installation of Equipment. a. Tenant shall have the right, at its sole cost and expense, to install, operate and maintain on the Premises, in accordance with good engineering practices and with all applicable FCC rules and regulations, its Antenna Facilities. b. Tenant's installation of all such Antenna Facilities shall be done according to plans approved by Landlord, which approval shall not be arbitrarily withheld, conditioned or delayed. Any damage done to the Land, the Water Tower or the Dome during installation and/or during operations shall be repaired or replaced immediately at Tenant's expense and to Landlord's reasonable satisfaction. In connection with the installation and operation of the Antenna Facilities, Tenant shall not make any penetrations of the Dome without Landlord's prior written consent, which shall not be arbitrarily withheld, conditioned or delayed. All Dome penetrations that may be permitted by Landlord shall be undertaken only under the supervision of Landlord's engineer or other designated agent. Tenant shall pay all costs and expenses in relation to maintaining the integrity of Landlord's Water Tower in connection with Tenant's installation and operations of the Antenna Facilities. c. The Tenant shall complete the installation of the Antenna Facilities as approved by the City within ninety(90) days after the Commencement Date. The Tenant shall provide Landlord with as-built drawings of the Antenna Facilities installed on the Premises, which show the actual location of all equipment and improvements within thirty (30) days after completion of construction. Said drawings shall be accompanied by a complete and detailed inventory of all equipment, personal property, and Antenna Facilities. 7. Landlord's Right to Use Water Tower. Tenant shall allow Landlord, at no cost to Landlord, to locate,place and use Landlords's communications facilities (antennas, transmitters, receivers, and support equipment) on any mounting brackets or other facilities installed on the Water Tower which are capable of accommodating Landlord's additional antennas or related facilities without interfering with Tenant's Antenna Facilities and without eliminating Tenant's right to expand its Antenna Facilities as permitted in Section 4, above. Tenant shall cooperate with Landlord in connection with locating and placing Landlord's antennas and other facilities on the Water Tower, at no expense to Tenant. Page 6 8. Equipment Upgrade. Tenant may update or replace the Antenna Facilities from time to time with the prior written approval of the Landlord,which approval shall based upon the submission of a detailed proposal for replacement or updating of said facilities for the Landlord's evaluation and approval. Such approval shall not be unreasonably withheld, conditioned, or delayed, provided that the replacement facilities installed on the Dome are not greater in number or size than the existing facilities. Any change in their location on the Water Tower shall be approved in writing by Landlord, which approval shall not be unreasonably withheld, conditioned or delayed. If the upgrade involves additional equipment installed on the Dome, or a change in location on the Water Tower, Tenant shall submit to Landlord a detailed proposal for any such replacement facilities and any supplemental materials as may be requested, for Landlord's evaluation and approval. 9. Maintenance. a. Tenant shall, at its own expense, maintain its Antenna Facilities attached to the Dome in a safe condition, in good repair and in a manner suitable to Landlord so as not to conflict with the use of or other leasing of the Water Tower by Landlord and so as not to interfere with the use of the Dome, the Water Tower,related facilities or other equipment of the Landlord or of other tenants. b. Tenant shall have sole responsibility for the maintenance, repair, and security of its equipment, personal property, Antenna Facilities, and leasehold improvements, and shall keep the same in good repair and condition during the Lease term. c. Tenant shall keep the Premises free of debris and anything of a dangerous, noxious or offensive nature or which would create a hazard or undue vibration, heat, noise or interference. d. In the event the Landlord or any other tenant undertakes painting, construction or other alterations on the Water Tower, Tenant shall take reasonable measures at Tenant's cost to cover Tenant's equipment, personal property or Antenna Facilities and protect such from paint and debris fallout which may occur during the painting, construction or alteration process. e. If the Landlord determines that it is necessary and advisable to raise the height of the Water Tower for municipal purposes,the Landlord shall give the Tenant ninety(90) days written notice prior to the commencement of the construction to raise the Water Tower and, the Landlord shall coordinate the raising of the Water Tower to allow the Tenant to protect, modify and/or move its Antenna Facilities as required by the raising of the Water Tower. Page 7 However, in no event shall the Landlord be liable or responsible for the costs to the Tenant for the protection, modification, and/or moving of the antenna and Antenna Facilities. 10. Premises Access. a. Tenant shall have access to the Premises and the Water Tower by means reasonably designated by Landlord, subject to notice requirements to Landlord in 10b, below. b. Tenant shall have access to the Water Tower only upon twenty-four(24) hour notice to the Director of Public Works, except in emergencies, in which case notice shall be given as soon as practicable to the Director of Public Works and/or the City Police Department. The Landlord shall have the right to have its Director of Public Works, or a designee, to accompany Tenant whenever Tenant accesses the Water Tower. c. Landlord shall be allowed and granted access to the Water Tower for general maintenance and repair purposes. Whenever the Landlord inspects the Water Tower for safety reasons or to insure that the Tenants covenants are being met, the Tenant shall have the right to accompany the Landlord. 11. Co-Location. The Tenant understands that the Tenant is being given a non- exclusive right to locate its Antenna Facilities on the Water Tower, and Tenant agrees to accommodate the co-location of other Antenna Facilities on the Water Tower as long as they do not materially interfere with the Tenant's use of its Antenna Facilities; and Tenant further understands and acknowledges that Tenant may be required to re-locate its Antenna Facilities to accommodate such location at the Landlord's direction, providing that the re-location shall be at no expense to the Tenant and shall not materially interfere with Tenant's use of its Antenna Facilities. 12. Utilities. Tenant shall have the right to install utilities, at its sole expense, and to improve the present utilities on the Water Tower property, including, but not limited to, the installation of emergency power generators. Landlord agrees to use reasonable efforts in assisting Tenant to acquire necessary utility service. Tenant shall install separate meters for utilities used on the Water Tower property for all utilities attributable to Tenant's use. Tenant shall pay the estimated cost of electricity used by Tenant at the Premises to Landlord monthly in advance as a payment in addition to the Base Rent. Initially, Tenant's estimated cost of electricity shall be dollars ($ ) per year payable in equal monthly installments of dollars and cents ($xx.xx) each together with the payment of Rent. Page 8 The parties shall read Tenant's submeter annually on the anniversary of the Commencement Date to determine Tenant's actual usage of electricity for the prior year. The estimated cost of electricity payment shall increase by t five percent (5%) for the first year, and by the annual percentage of electricity used over the previous year for each following year. The Tenant shall be allowed to utilize the Landlord's existing 110 amp outlets for electrical service on condition that the Tenant's use of an existing outlet does not interfere with the Landlord's use of such outlet. The Tenant further expressly acknowledges that the Landlord does not guarantee uninterrupted electrical service, and the Landlord shall not be responsible for electrical outages or interruptions in electrical service used by the Tenant. 13. License Fees. Tenant shall pay, as they become due and payable, all fees, charges, taxes and expenses required for licenses and/or permits required for or occasioned by Tenant's use of the Premises as required by the Landlord's Zoning Ordinance or other applicable local ordinances. 14. Testing; Approvals; Compliance with Laws. a. Tenant's use of the Premises is contingent upon its obtaining all certificates, permits, zoning, and other approvals that may be required by any federal, state or local authority including the Tower Ordinance. Tenant shall erect, maintain and operate its Antenna Facilities in accordance with site standards, statutes, ordinances, rules and regulations now in effect or that may be issued hereafter by the City, the State of Illinois, and the Federal government, including the Federal Communications Commission or any other governing bodies. b. Tenant may conduct such tests and investigations on the Water Tower and the Premises as it deems necessary in order to determine if the Dome and the Premises are suitable for Tenant's use. 15. Interference. a. Tenant's installation, operation, and maintenance of its Antenna Facilities shall not damage or interfere in any way with Landlord's operations or related repair and maintenance activities or with such activities of other existing tenants. Tenant agrees to cease all such actions which materially interfere with Landlord's use of the Water Tower immediately upon actual notice of such interference. Landlord shall not permit its employees, invitees, and agents to use any portion of the Water Tower in any way which interferes with the operations of the Tenant. Landlord agrees to cease all such actions which materially interfere with Tenant's use of the Water Tower immediately upon actual notice of such interference. Page 9 Landlord, at all times during this Lease, reserves the right to take any action it deems necessary, upon written notice, in its sole discretion,to repair, maintain, alter or improve the Premises in connection with its operations as may be necessary, including leasing parts of the Water Tower to others provided that such activities and additional tenants shall not disturb or interfere with Tenant's rights hereunder and Tenant's ability to operate its Antenna Facilities at all times. except that Tenant shall reasonably cooperate with any other prior or subsequent Tenants as required by the Landlord's Tower Ordinance(Title 10, Chapter 15 of the Yorkville Municipal Code). b. Before approving the placement of Antenna Facilities, Tenant shall provide to Landlord, at Tenant's expense, an interference study indicating whether Tenant's intended use will interfere with any existing communications facilities on the Water Tower and an engineering study indicating whether the Dome is able to structurally support the Tenant's Antenna Facilities without prejudice to the Landlord's primary use of the Water Tower. c. Landlord does not guarantee to Tenant subsequent noninterference with Tenant's communications operations, provided, however, that in the event any other party except a governmental unit, office or agency requests a lease and/or permission to place any type of additional Antenna or transmission facility on the Water Tower, the procedures of Subsection d. below, shall govern to determine whether such Antenna or transmission facility will interfere with Tenant's transmission operations. d. If Landlord receives any such request, Landlord shall submit or cause to be submitted, a proposal complete with all technical specifications reasonably requested by Tenant to Tenant for review for noninterference; however, Landlord shall not be required to provide Tenant with any specifications or information reasonably claimed to be of a proprietary nature by the third party in good faith. The third party shall be responsible for the reasonable cost of preparing the technical specifications for its proposed transmission facility. Tenant shall have thirty(30) days following receipt of said proposal to make any objections thereto, and failure to make any objection within said thirty (30) day period shall be deemed consent by Tenant to the installation of the antenna or transmission facilities pursuant to said proposal. If Tenant gives notice of objection due to interference during such thirty (30) day period and Tenant's objections are verified by Landlord to be valid, then Landlord shall not proceed with such proposal unless Landlord modifies the proposal in a manner determined to Tenant's reasonable satisfaction, to substantially reduce the interference. Page 10 In that case, Landlord may proceed with the proposal. A governmental unit, office or agency may be allowed to place an Antenna Facility or other communications facilities on the Water Tower regardless of potential or actual interference with Tenant's use, provided however, if Tenant's use of the Premises is materially affected, Tenant may terminate the Lease. e. Tenant's use of the Premises and operation of its Antenna Facilities shall not interfere with the use and operation of other communication facilities on the Water Tower which pre-existed Tenant's Antenna Facilities. If Tenant's Antenna Facilities cause interference with preexisting Antenna Facilities, Tenant shall take all measures reasonably necessary to correct and eliminate the interference. If the interference cannot be eliminated in a reasonable time, Tenant shall immediately cease operating its facility until the interference has been eliminated. If the interference cannot be eliminated with ninety(90) days, Landlord may terminate this Lease. In all cases, the most recent Tenant Antenna Facilities shall be responsible for curing any interference caused by the installation and/or operation of its antenna or other telecommunication devices on the Water Tower. 16. Default and Remedies: In the event of a default that is not timely cured, Landlord may terminate this Lease upon written notice to the Tenant and/or exercise any other right it may have under this Lease or by operation of law. a. It shall be a default if Tenant defaults in the payment or provision of Rent or any other sums required to be paid to Landlord when due, and does not cure such default within thirty (30) days after written notice to Landlord; or if Tenant defaults in the performance of any other covenant or condition of this Lease and does not cure such other default within thirty(30) days after written notice from Landlord specifying the default complained of(provided that Tenant should be entitled to a reasonable extended period of time in the event Tenant has in good faith commenced and continues to take all necessary action to cure the default but is unable to do so within thirty (30) days, provided Tenant continues to pay the current Rent when due); or if Tenant abandons or vacates the Premises; or if Tenant is adjudicated as bankrupt or makes any assignment for the benefit of creditors; or if Tenant becomes insolvent. b. In the event of a default, Landlord shall have the right, at its option, in addition to and not exclusive of any other remedy Landlord may have by operation of law, without any further demand or notice,to re-enter the Premises and eject all persons therefrom, and either (i) declare this Lease at an end, in which event Tenant shall immediately remove the Antenna Facilities (and proceed as set forth in paragraph 4(c)) and pay Landlord a sum of money equal to the total of(A) the amount of the unpaid rent accrued through the date of termination; Page 11 (B)the amount by which the unpaid rent reserved for the balance of the then current term exceeds the amount of such rental loss that the Tenant proves could be reasonably avoided(net of the costs of such reletting); and(C) any other amount necessary to compensate Landlord for all detriment proximately caused by Tenant's failure to perform its obligations under the Lease, or(ii) without terminating this Lease, relet the Premises, or any part thereof, for the account of. Tenant upon such terms and conditions as Landlord may deem advisable, and any monies received from such reletting shall be applied first to the expenses of such reletting and collection, including reasonable attorneys' fees, any real estate commissions paid, and thereafter toward payment of all sums due or to become due to Landlord hereunder, and if a sufficient sum shall not be thus realized to pay such sums and other charges, Tenant shall pay Landlord any deficiency monthly, for the balance of the then current term, notwithstanding that Landlord may have received rental in excess of the rental stipulated in this Lease in previous or subsequent months, and Landlord may bring an action therefor as such monthly deficiency shall arise. c. No re-entry and taking of possession of the Premises by Landlord shall be construed as an election on Landlord's part to terminate this Lease, regardless of the extent of renovations and alterations made by Landlord, unless a written notice of such intention is given to Tenant by Landlord. Notwithstanding any reletting without termination, Landlord may at any time thereafter elect to terminate this Lease for such previous breach. d. If suit shall be brought by Landlord for recovery of possession of the Premises, for the recovery of any rent or any other amount due under the provisions of this Lease, or because of the breach of any other covenant, the Tenant shall pay to the Landlord all expenses incurred therefor, including reasonable attorney fees. 17. Cure of Defaults. a. In the event of any default of this Lease by Tenant, the Landlord may at any time, after written notice, cure the default for the account of and at the expense of the Tenant. If Landlord is compelled to pay or elects to pay any sum of money or to do any act which will require the payment of any sum of money or is compelled to incur any expense, including reasonable attorney fees in instituting, prosecuting or defending any action to enforce the Landlord's rights under this Agreement, the sums so paid by Landlord, with all interest, costs and damages shall be deemed to be Additional Rent and shall be due from the Tenant to Landlord on the first day of the month following the incurring of the respective expenses. Page 12 The Tenant shall post a letter of credit within thirty(30) days of the execution of this Lease in a sufficient amount to cover the expense for removal of Antenna Facilities in the event of abandonment or termination of this Lease Agreement by default or otherwise, in an amount of fifteen thousand dollars ($15,000.00). b. In the event of any default of this Lease by Landlord, Tenant may at any time, after written notice, cure the default for the account of and at the expense of Landlord. If Tenant is compelled to pay or elects to pay any sum of money or to do any act which will require the payment of any sum of money or is compelled to incur any expense, including reasonable attorney fees in instituting, prosecuting or defending any action to enforce Tenant's rights under this Agreement, the sums so paid by Tenant, with all interest, costs and damages may be deducted or offset by Tenant against the Base Rent payable on the first day of the month or months following the incurring of the respective expenses. 18. Optional Termination. In addition to the termination rights set forth in other provisions of this Agreement,this Lease may be terminated upon written notice: a. by Tenant pursuant to Section 2 of this Lease, if Tenant is unable to obtain or maintain or otherwise forfeits or cancels any license(including without limitation, an FCC license),permit or other governmental approval necessary for the construction and/or operation of the intended Antenna Facilities or Tenants' business, prior to the Commencement Date with no further liability except as specified in Section 2 of this Lease; or b. by Tenant if Tenant notifies Landlord of unacceptable results of any title report, environmental or soil tests prior to Tenant's installation of Antenna Facilities on the Premises; or c. by Tenant if, due to uncorrectable interference in technology which renders the Premises no longer usable or necessary in Tenant's business, and upon presentation of documented proof to the Landlord thereof, subject to the liquidated damages specified in Section 19 below; or d. upon Thirty(30) days written notice by Landlord if Tenant fails to cure a default for payments of amounts due under this Lease within that thirty (30) day period; Page 13 e. by Landlord if, it determines, in its sole discretion and for any reason, to discontinue use of and to dismantle the Water Tower, provided,that Tenant at its option shall be permitted to continue its occupancy and use of the Premises until not less than thirty(30) days prior to the scheduled demolition date of the Water Tower, unless the Tenant's continued use of the Premises would create a compelling health, safety or welfare issue; or f. by Landlord if, it determines that the Dome/Water Tower is structurally unsound due to the age of the structure, damage or destruction of all or part of the Water Tower from any source, or other factors relating to the safe condition of the Dome and/or Water Tower, or compelling health, safety or welfare reasons, provided that there are no alternative solutions, but to require the removal of the Antenna Facilities; or g. by either party, if Tenant loses its license, if required, to provide cellular service for any reason, including, but not limited to, non-renewal, expiration, or cancellation of its license, provided that termination by Tenant pursuant to this subsection shall be subject to liquidated damages as specified in Section 19 below. Upon termination of this Lease for any reason, Tenant shall remove its equipment, personal property, Antenna Facilities, and leasehold improvements from the Premises on or before the date of termination, and shall repair any damage to the Premises caused by such equipment, normal wear and tear excepted; all at Tenant's sole cost and expense. Any such property or facilities which are not removed by the end of Lease term shall become the property of Landlord. 19. Liquidated Damages; Termination. Notice of termination pursuant to Section 18 shall be given in writing by certified mail, return receipt requested, and shall be effective upon receipt of such notice. All rentals paid for the Lease of the Premises prior to said termination date shall be retained by Landlord. Upon such termination, this Lease shall become null and void and the parties shall have no further obligations to each other, except for termination by Tenant pursuant to Sections 18b and 18e in which case rental payments to the Landlord shall continue as liquidated damages for the remainder of the Lease term, not to exceed an amount equivalent to one year's rent. 20. Alteration, Damage or Destruction. If the Water Tower or any portion thereof is altered, destroyed or damaged so as to materially hinder effective use of the Antenna Facilities through no fault or negligence of Tenant, Tenant may elect to terminate this Lease upon providing thirty (30) days' notice to Landlord. In such event, Tenant shall promptly remove the Antenna Facilities from the Premises and shall restore the Premises to the same condition as existed prior to this Lease. Page 14 This Lease (and Tenant's obligation to pay rent) shall terminate upon Tenant's fulfillment of the obligations set forth in the preceding sentence, at which termination Tenant shall be entitled to the reimbursement of any Rent prepaid by Tenant. Landlord shall have no obligation to repair any damage to any portion of the Premises. 21. Condemnation. In the event the Premises are taken by eminent domain, this Lease shall terminate as of the date title to the Premises vests in the condemning authority. In event a portion of the Premises is taken by eminent domain, such that Tenant's Antenna Facilities may no longer be supported and operated, Tenant shall have the right to terminate this Lease as of said date of title transfer, by giving thirty (30) days written notice to the Landlord. In the event of any taking under the power of eminent domain, Tenant shall not be entitled to any portion of the reward paid for the taking (except as set forth below)and the Landlord shall receive full amount of such award. Tenant shall hereby expressly waive any right or claim to any portion thereof based on the fee of the Premises. Tenant shall have the right to claim and recover from the condemning authority, but not from Landlord, such compensation as may be separately awarded or recoverable by Tenant on account of the diminution in value of Tenant's leasehold estate or any and all damage to Tenant's business and any costs or expenses incurred by Tenant in moving/removing its equipment,personal property, Antenna Facilities, and leasehold improvements. 22. Indemnity and Insurance. a. Disclaimer of Liability. Landlord shall not at any time be liable for injury or damage occurring to any person or property arising out of Tenant's construction, maintenance, repair, use, operation, condition or dismantling of the Premises or Tenant's Antenna Facilities, unless caused by the negligent and intentional acts or omissions of Landlord or its agents or employees. The liability of the City shall be limited to actual and direct costs of equipment, removal, relocation, and repair. Liability shall be excluded for the recovery of the value of the business, loss of profits, loss of business, or related damages. b. Tenant's Indemnification. Unless caused by the negligent or intentional acts or omissions of Landlord or its agents or employees, Tenant shall, at its sole cost and expense, indemnify and hold harmless Landlord and all associated, affiliated, allied and subsidiary entities of Landlord, now existing or hereinafter created, and their respective officers, boards, commissions, employees, agents, attorneys, and contractors (hereinafter referred to as "Indemnitees"), from and against: Page 15 Any and all liability, obligation, damages, penalties, claims, liens, costs, charges, losses and expenses (including,without limitation, reasonable fees and expenses of attorneys, expert witnesses and consultants), which may be imposed upon, incurred by or be asserted against the Indemnitees by reason of any act or omission of Tenant and/or subtenants, its personnel, employees, agents, contractors or subcontractors, resulting in personal injury, bodily injury, sickness, disease or death to any person or damage to, loss of or destruction of tangible or intangible property, libel, slander, invasion of privacy and unauthorized use of any logo, trade mark, service mark or any other right of any person, firm or corporation, which may arise out of or be in any way connected with the construction, installation, operation, maintenance, use or condition of the Premises or Tenant's Antenna Facilities or the Tenant's failure to comply with any federal, state or local statute, ordinance or regulation. ii. Any and all liabilities, obligations, damages, penalties, claims, liens, costs, charges, losses and expenses (including, without limitation, reasonable fees and expenses of attorneys, expert witnesses and other consultants), which are imposed upon, incurred by or asserted against the Indemnitees by reason of any claim or lien arising out of work, labor, materials or supplies provided or supplied to Tenant, its contractors or subcontractors, for the installation, construction, operation, maintenance or use of the Premises or Tenant's Antenna Facilities, and, upon the written request of Landlord, Tenant shall cause such claim or lien covering Landlord's property to be discharged or bonded within thirty (30) days following such request. iii. Any and all liability, obligation, damages, penalties, claims, liens, costs, charges, losses and expenses (including, without limitation, reasonable fees and expenses of attorneys, expert witnesses and consultants), which may be imposed upon, incurred by or be asserted against the Indemnitees by reason of any financing or securities offering by Tenant or its affiliates for violations of the common law or any laws, statutes, or regulations of the State of Illinois or United States, including those of the Federal Securities and Exchange Commission, whether by Tenant or otherwise. iv. Tenant's obligation to indemnify indemnitees under this Lease shall extend to claims, losses, and other matters covered hereunder that are contributed to by the willful and wanton acts, misconduct, or negligence of one or more indemnitees. Page 16 c. Assumption of Risk. Tenant undertakes and assumes for its officers, agents, affiliates, contractors and subcontractors and employees (collectively "Tenant" for the purpose of this section), all risk of inherent dangerous conditions, if any, on or about the Premises, and, unless caused by the negligent and intentional acts or omissions of Landlord or its employees or agents, Tenant hereby agrees to indemnify and hold harmless the Indemnitiesagasnst and from any claimasserted or liability imposed upon the Indemnities for personal injury or property damage to any person(other than from Indemnitee's gross negligence) arising out of the Tenant's installation, operation, maintenance, condition or use of the Premises or Tenant's Antenna Facilities or Tenant's failure to comply with any federal, state or local statute, ordinance or regulation. d. Defense of Indemnities. In the event any action or proceeding shall be brought against the Indemnities by reason of any matter for which the Indemnities are indemnified hereunder, Tenant shall, upon notice from any of the Indemnities, at Tenant's sole cost and expense, resist and defend the same with legal counsel selected by Tenant; provided however, that Tenant shall not admit liability in any such matter on behalf of the Indemnities without the written consent of Landlord and provided further that Indemnities shall not admit liability for, nor enter into any compromise or settlement of, any claim for which they are indemnified hereunder, without the prior written consent of Tenant. e. Notice, Cooperation and Expenses. Landlord shall give Tenant prompt notice of the making of any claim or the commencement of any action, suit or other proceeding covered by the provisions of this paragraph. Nothing herein shall be deemed to prevent Landlord from cooperating with Tenant and participating in the defense of any litigation by Landlord's own counsel. Tenant shall pay all expenses incurred by Landlord in response to any such actions, suits or proceedings. These expenses shall include all out-of-pocket expenses such as attorney fees and shall also include the reasonable value of any services rendered by the Landlord's attorney, and the actual expenses of Landlord's agents, employees or expert witnesses, and disbursements and liabilities assumed by Landlord in connection with such suits, actions or proceedings but shall not include attorneys' fees for services that are unnecessarily duplicative of services provided Landlord by Tenant. If Tenant requests Landlord to assist it in such defense then Tenant shall pay all expenses incurred by Landlord in response thereto, including defending itself with regard to any such actions, suits or proceedings. These expenses shall include all out-of-pocket expenses such as attorney fees and shall also include the costs of any services rendered by the Landlord's attorney, and the actual expenses of Landlord's agents, employees or expert witnesses, and disbursements and liabilities assumed by Landlord in connection with such suits, actions or proceedings. Page 17 f. Landlord's Indemnification. Unless caused by the negligent or intentional acts or omissions of Tenant or its agents or employees, Landlord shall at its sole cost and expense, indemnify, defend and hold harmless Tenant and all of its shareholders, directors, officers, agents, employees and affiliates (the "Tenant Indemnities") from and against any and all claims, demands, costs, expenses or liabilities (including, but not limited to, reasonable attorney fees and expenses of attorneys, expert witnesses and consultants) incurred by Tenant or relating to or arising out of Landlord's ownership of the Premises, Landlord's breach of this Lease or the negligent and intentional acts or omissions of Landlord, its employees and agents. Landlord shall be obligated to indemnify and defend the Tenant Indemnities to the same extent as set forth in subsections d. and e. above, with respect to Tenant. g. Insurance. During the term of the Lease, Tenant shall(unless optional as set forth below) maintain, or cause to be maintained, in full force and effect and at its sole cost and expense, the following types and limits of insurance: i. Worker's compensation insurance meeting applicable statutory requirements and employer's liability insurance with minimum $100,000 for each accident. ii. Comprehensive commercial general liability insurance with minimum limits of$1,000,000, with a $2,000,000 minimum umbrella as the combined single limit for each occurrence of bodily injury,personal injury and property damage. The policy shall provide blanket contractual liability insurance for all written contracts, and shall include coverage for products and completed operations liability, independent contractor's liability, coverage for property damage from perils of explosion, collapse or damage to underground utilities, commonly known as XCU coverage. iii. Automobile liability insurance covering all owned, hired, and non-owned vehicles in use by Tenant, its employees and agents, with personal protection insurance and property protection insurance to comply with the provisions of state law with minimum limits of$100,000 as the combined single limit occurrence for bodily injury, and property damage; Page 18 iv. At the start of and during the period of any construction, builders all risk insurance, together with an installation floater or equivalent property coverage covering cables, materials, machinery and supplies of any nature whatsoever which are to be used in or incidental to the installation of the Antenna Facilities. Upon completion of the installation of the Antenna Facilities, Tenant shall substitute for the foregoing insurance policies of fire, extended coverage and vandalism and malicious mischief insurance on the Antenna Facilities. The amount of insurance at all times shall be representative of the insurable values installed or constructed. v. At Tenant's option, Business interruption insurance coverage in an amount sufficient to cover such loss of revenues, for the period of time which it would take, under normal circumstances, to repair or replace that part(s) of the Antenna Facilities which is damaged and caused the loss of revenue. vi. All policies other than those for Worker's Compensation shall be written on an occurrence and not on a claims made basis. vii. The coverage amounts set forth above may be met by a combination of underlying and umbrella policies so long as in combination the limits equal or exceed those stated. h. Named Insureds. All policies, except for business interruption and worker's compensation policies, shall specifically name Landlord, and its respective officers,boards, commissions, employees, agents and contractors, as its respective interests may appear as additional insureds (herein referred to as the "Additional Insureds"). Each policy which is to be endorsed to add Additional Insureds hereunder, shall contain cross-liability wording, as follows: "In the event of a claim being made hereunder by one insured for which another is or may be liable,then this policy shall cover such insured against whom a claim is or may be made in the same manner as if separate policies had been issued to each insured hereunder." Evidence of Insurance. Certificates of insurance for each insurance policy required to be obtained by Tenant in compliance with this paragraph, along with written evidence of payment of required premiums shall be filed and maintained with Landlord annually during the term of the Lease. Tenant shall immediately advise Landlord of any claim or litigation that may result in liability to Landlord. j. Cancellation of Policies of Insurance. All insurance policies maintained pursuant to this Lease shall contain the following endorsement: Page 19 "At least thirty (30) days prior written notice shall be given to Landlord by the insurer of any intention not to renew such policy or to cancel, replace or materially alter same, such notice to be given by registered mail to the parties named in this paragraph of the Lease." k. Insurance Companies. All insurance shall be effected under valid and enforceable policies, insured by insurers licensed to do business by the State of Illinois or surplus line carriers on the State of Illinois Insurance Commissioner's approved list of companies qualified to do business in the State of Illinois. All insurance carriers and surplus line carriers shall be rated A- or better by A.M. Best Company, or the highest available rating. 1. Deductibles. All insurance policies may be written with deductibles, not to exceed $500 unless approved in advance by Landlord. Tenant agrees to indemnify and save harmless Landlord, the Indemnities and Additional Insureds from and against the payment of any deductible and from the payment of any premium on any insurance policy required to be furnished by this Lease. m. Contractors. Tenant shall require that each and every one of its contractors and their subcontractors who perform work on the Premises to carry, in full force and effect, workers' compensation, comprehensive public liability and automobile liability insurance coverages of the type which Tenant is required to obtain under the terms of this paragraph with appropriate limits of insurance. n. Review of Limits. At Landlord's option,no more than twice during each term of this Lease, the parties shall mutually and in good faith review the insurance coverages to be carried by Tenant. If Landlord determines that higher limits of coverage are necessary to protect the interests of Landlord or the Additional Insureds, Tenant shall be so notified, and the parties shall mutually agree upon the additional limits of insurance to be provided at the Tenant's sole cost and expense. If the parties are unable to reach an agreement on the modification of the limits of the insurance, the parties shall mutually agree upon a person in the insurance industry within thirty (30) days from the written request of either party to determine what are the standard limits for insurance of the type specified in substantially similar circumstances. 23. Hazardous Substance Indemnification. Tenant represents and warrants that its use of the Premises herein will not generate any hazardous substance, and it will not store or dispose on the Premises nor transport to or over the Premises any hazardous substance. Landlord represents that it has no knowledge of the existence of any hazardous substance on, in, or under the Premises. Page 20 Tenant further agrees to hold Landlord harmless from and indemnify Landlord against any release of any such hazardous substance caused by Tenant or its employees or agents and any damage, loss, or expense or liability resulting from such release including all attorneys' fees, costs and penalties incurred as a result thereof. Landlord agrees to hold the Tenant harmless from and indemnify and defend the Tenant Indemnitees against any release of hazardous substances and any damage, loss, liability or expense(to the same extent set forth in the general indemnify and defense provisions of Section 22f, above), including but not limited to reasonable attorney's fees, incurred as a result thereof, except to the extent caused by the negligent or intentional acts or omissions of Tenant or its employees or agents. "Hazardous substance" shall be interpreted broadly to mean any substance or material defined or designated as hazardous or toxic waste, hazardous or toxic material, hazardous or toxic or radioactive substance, or other similar term by any federal, state or local environmental law, regulation or rule presently in effect or promulgated in the future, as such laws, regulations or rules may be amended from time to time; and it shall be interpreted to include, but not be limited to, any substance which after release into the environment will or may reasonably be anticipated to cause sickness, death or disease. 24. Holding Over. Any holding over after the expiration of the term hereof, with the consent of the Landlord, shall be construed to be a tenancy from month to month at one and one-half(1.5)times the Base Rent herein specified (prorated on a monthly basis) and shall otherwise be for the term and on the conditions herein specified, so far as applicable. 25. Subordination to Mortgage. Any mortgage now or subsequently placed upon any property of which the Premises are a part shall be deemed to be prior in time and senior to the rights of the Tenant under this Lease. Tenant shall subordinate all of its interest in the leasehold estate created by this Lease to the lien of any such mortgage. Tenant shall, at Landlord's request, execute any additional documents necessary to indicate this subordination, provided that such documents contain reasonable non- disturbance provisions. 26. Acceptance of Premises. Landlord represents that the Water Tower and the Premises are in compliance with all applicable federal, state and local building, environmental and other applicable statutes, laws, regulations, codes and orders. By taking possession of the Premises, Tenant accepts the Premises in the condition existing as of the Commencement Date. Except as set forth in this Section, Landlord makes no representation or warranty with respect to the condition of the Premises and Landlord shall not be liable for any latent or patent defect in the Premises. Page 21 27. Estoppel Certificate. Either party shall, at any time and from time to time upon not less than fourteen(14) days prior request by the requesting party, deliver to the requesting party a statement in writing certifying that(a) the Lease is unmodified and in full force (or if there have been modifications,that the Lease is in full force as modified and identify the modifications); (b) the dates to which rent and other charges have been paid; (c) so far as the person making the certificate knows, Landlord or Tenant is not in default under any provisions of the Lease (or if a default exists, specifying the nature of the default); and (d) such other matters as either party to this Lease may reasonably request. 28. Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed given if personally delivered, sent by facsimile transfer("fax") or electronic mail ("e-mail") to the recipients designated hereinbelow, or sent by next-business-day delivery via a nationally recognized overnight courier to the addresses set below, or when mailed by U.S. Mail, in the form of certified mail, postage paid, return receipt requested; to the following addresses: If to Landlord, to: Tony Graff City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 With a copy to: Daniel Kramer City Attorney, United City of Yorkville 1107A South Bridge Street. Yorkville, Illinois 60560 If to Tenant, to: Sprintcom, Inc. With a copy to: Attn: Legal Dept. With a copy to: Landlord or Tenant may from time to time designate any other address for this purpose by providing written notice to the other party. Page 22 29. Assignment. a. Upon no less than sixty (60) days prior notice to Landlord and with the prior written consent of the Landlord, Tenant shall have the right to assign or otherwise transfer this Lease and the Antenna Facilities as defined above to any person or business entity which is authorized pursuant to and FCC licensed to, operate a wireless communications business, is a parent, subsidiary, or affiliate of Tenant, is merged or consolidated with Tenant, or purchases more than fifty percent (50%) of either an ownership interest in Tenant or the assets of Tenant in the "Metropolitan Trading Area" or "Basic Trading Area" (as those terms are defined by the FCC) in which the Premises is located. Upon such assignment, Tenant shall be relieved of all liabilities and obligations hereunder. Tenant may sublease the Premises upon no less than sixty(60) days prior written notice to Landlord and with the prior written consent of Landlord. Approval by Landlord for assignment, transfer, or subletting of the Tenant's Antenna Facilities shall not be unreasonably delayed or withheld. b. Nothing in this Lease shall preclude Landlord from leasing other space for communications equipment to any person or entity which may be in competition with Tenant, or any other party. 30. Successors and Assigns. This Lease shall be binding upon and inure to the benefit of the parties, their respective successors, personal representatives and assigns. 31. Non-Waiver. Failure of Landlord to insist on strict performance of any of the conditions, covenants, terms or provisions of this Agreement or to exercise any of its rights hereunder shall not waive such rights, but Landlord shall have the rights to enforce such rights at any time and take such action as might be lawful or authorized hereunder, either in law or equity. The receipt of any sum paid by Tenant to Landlord after a breach of this Agreement shall not be deemed a waiver of such breach unless expressly set forth in writing. 32. Taxes. a. Tenant shall pay all real and personal property taxes (or payments in lieu of taxes) and assessments for the Antenna Facilities, if any, which become due and payable during the term of this Lease on the Leased Premises, or Tenant's leasehold interest in the Leased Premises. All such payments shall be made, and evidence of all such payments shall be provided Landlord, at least ten(10) days prior to the delinquency date of the payment. Tenant shall pay all taxes on its personal property on the Premises. Page 23 Tenant shall pay any personal property tax, real property tax, or any other tax or fee which is directly attributable to the presence or installation of Tenant's Antenna Facilities, only for so long as this Lease has not expired or is not terminated by either party. b. Tenant shall indemnify Landlord from any and all liability, obligation, damages, penalties, claims, liens, costs, charges, losses and expenses (including, without limitation, reasonable fees and expenses of attorneys, expert witnesses and consultants), which may be imposed upon, incurred by or be asserted against Tenant in relation to the taxes owed or assessed on the Premises. c. If the methods of taxation in effect at the Commencement Date of the Lease are altered so that in lieu of or as a substitute for any portion of the property taxes and special assessments now imposed on property there is imposed a tax upon or against the rentals payable by Tenant to Landlord, Tenant shall pay those amounts in the same manner as provided for the payment of real and personal property taxes. d. In the event that Tenant exercises its right to challenge any personal property or real property taxes under the procedure established by Kendall County or the State of Illinois, Landlord shall provide to Tenant any and all documentation related to the assessment of Tenant's property. 33. Cooperation. a. Landlord agrees to cooperate with Tenant in any efforts by Tenant to secure any governmental permits necessary to use the Leased Premises as contemplated in this Lease, and to join in any application or other document reasonably requested by Tenant within ten (10) days of Tenant's written request. b. Each party shall provide to the other party a telephone number which will be answered by a representative of such party twenty-four (24) hours a day for use only in the event of an emergency. Each party agrees to notify the other party if there is a change in the emergency telephone number. 34. Quiet Enjoyment, Title and Authority. Landlord covenants and warrants to Tenant that(i) Landlord has full right, power, and authority to execute this Lease; (ii) it has good and unencumbered title to the Premises and the Water Tower free and clear of any liens or mortgages, and (iii) execution and performance of this Lease will not violate any laws, ordinances, covenants, or the provisions of any mortgage, lease, or other agreement binding on Landlord. Page 24 Landlord covenants that during the term of this Lease, and pursuant to Sections 7, 9, 10, and 15 of this Lease, Tenant's quiet enjoyment of the Premises or any part thereof shall not be disturbed as long as Tenant is not in default beyond any applicable period to cure. 35. Entire Understanding/No Oral Modification. All prior understandings and agreements between the parties are merged into this Lease, and this Lease may not be modified orally or in any manner other than by an agreement in writing signed by both parties. 36. Resolution to Execute. Landlord agrees to furnish Tenant with certified copy of Landlord's resolutions authorizing execution of this Lease. 37. Lease Memorandum. Simultaneous with the execution of this Lease, the parties have executed a Memorandum of Lease. Tenant may record the Memorandum of Lease. If Tenant's survey requires a correction to the legal description rider attached to the Memorandum of Lease,the parties shall execute an Addendum to Lease Agreement. 38. Miscellaneous. a. Landlord and Tenant represent that each, respectively, has full right, power, and authority to execute this Lease. b. This Lease constitutes the entire agreement and understanding of the parties and supersedes all offers, negotiations, and other agreements of any kind. There are no representations or understandings of any kind not set forth herein. Any modification of or amendment to this Lease must be in writing and executed by both parties. c. This Lease shall be construed in accordance with the laws of the State of Illinois. d. If any term of this Lease is found to be void or invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in full force and effect. e. The parties shall execute and Tenant shall record a memorandum of this Lease which shall contain the initial term, Tenant's renewal options and such other basic provisions as Tenant may reasonably request. f. This Lease may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument. Page 25 g. All Exhibits referred to herein and any addenda are incorporated herein for all purposes. The Parties understand and acknowledge that Exhibit A(the legal description of the Premises) and Exhibit B (the Location of the Premises) may be attached to this Lease and the Memorandum of Lease, in preliminary form. Accordingly, the parties agree that upon the preparation of final, more complete Exhibits, Exhibits A and/or C, as the case may be, which may have been attached hereto in preliminary form, may be replaced by Tenant with such final, more complete exhibit(s). The terms of all Exhibits are incorporated herein for all purposes. h. All terms herein are subject to the Local Governmental and Governmental Employee's Tort Immunity Act, 745 ILCS 10-1-101 et. seq. This Lease was executed as of the date first set forth above. LANDLORD: UNITED CITY OF YORKVILLE By: Its Mayor By: Its Clerk TENANT: SPRINTCOM, INC. By: Title: 111703 Page 26 EXHIBIT A THE LEGAL DESCRIPTION OF THE PREMISES The premises are legally described as follows: Page 27 EXHIBIT B THE LOCATION OF THE PREMISES The location of the Premises (together with access and utilities, including all drawings and maps submitted by the Tenant) is more particularly described as follows: Page 28 EXHIBIT C MEMORANDUM OF LEASE BETWEEN THE UNITED CITY OF YORKVILLE, ILLINOIS AND SPRINTCOM, INC. Assessor's Property Identification Number: A lease on a Water Tower owned by the United City of Yorkville, Illinois ("Landlord") and Sprintcom, Inc., a Kansas Corporation ("Tenant")was made regarding a portion of the Water Tower following the property: See attached Exhibit A incorporated herein for all purposes The Lease is for a term of five (5) years and will commence on the date as set forth in the Lease (the "Commencement Date"). Tenant shall have the right to extend this lease for four (4) additional five (5)year terms. The Lease provides in part that Landlord leases to Sprint PCS certain real property owned by Landlord and located at 610 Tower Lane, City of Yorkville, County of Kendall, State of Illinois, together with non-exclusive easements for reasonable access thereto, for placement of an underground grounding system, and for access to the appropriate source of electric and telephone facilities (the "Site"). The Site is further described in Exhibit B attached hereto. IN WITNESS WHEREOF, the parties have respectively executed this memorandum effective as of the date of the last party to sign. LANDLORD: The United City of Yorkville, Illinois By: Printed Name: Title: Date: TENANT: Sprintcom, Inc. By: Printed Name: Title: Date: Page 29 STATE OF ILLINOIS ) )ss. COUNTY OF KENDALL ) This instrument was acknowledged before me on by (title) of the United City of Yorkville, a Municipal Corporation, on behalf of the United City of Yorkville, Kendall County, Illinois. Dated: Notary Public Print Name: My Commission Expires: (Municipal Seal) STATE OF ) )ss. COUNTY OF ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the of Sprintcom, Inc., a Kansas Corporation, to be the free and voluntary act of such party for the purposes mentioned in the instrument. Dated: Notary Public Print Name: My Commission Expires: (Corporate Seal) t.D Cir` ? J T County Seat of Kendall County EST. 1836 800 Game Farm Road CO Yorkville, Illinois 60560 O to O Phone:630-553-4350 .0 p. �� Fax:630-553-7575 To: Tony Graff, Administrator From: Eric Dhuse, Public Works (:::/// . Date: October 17, 2003 Re: Sprint proposal Tony, After reviewing the proposal from sprint, I have the following comments: Premise and Equipment We do not have an extra 300-400 square feet for equipment,with the upcoming water treatment facility located on the property, we are out of space. Access 24 hour access would only be available if a public works employee were present. We would not allow sprint access unescorted. As of now, the water tower located at 610 Tower Lane, is not a good site for this type of application. We are going to be in the middle of a large construction project (water treatment facility) that will require both major excavation of the property, and major electrical and wiring work, most of which will center on the water tower and well head. For these reasons, I would not recommend an antenna at this site at this time. Although this particular site may not be available at this time, our south tower site would lend itself well to this type of application, as would our future tower and well sites. Each one of those sites has open space that is not being used and is not used for storage of materials. I would suggest to Sprint that those are viable options if they would work for them. (.1,0 10-15-1 10-15-1 CHAPTER 15 TOWER AND ANTENNA REGULATIONS SECTION: 10-15-1 : Definitions 10-15-2: Applicability 10-15-3: General Requirements 10-15-4: Permitted Uses 10-15-5: Special Uses And Miscellaneous Uses 10-15-6: Nonconforming Uses 10-15-7: Annual Reporting Of Information 10-15-1 : DEFINITIONS: ALTERNATIVE Manmade trees, clock towers, bell steeples, TOWER STRUCTURE: light poles and similar alternative design mounting structures that camouflage or conceal the presence of antennas and towers. ANTENNA: Any structure or device used to receive or radiate electromagnetic waves as defined by the FCC or any successor agency. ANTENNA Those structures which include the radiating STRUCTURES: and/or receiving system, its supporting structures (see definition of Tower), and any appurtenance mounted thereon as defined by the FCC or any successor agency. BACKHAUL The lines that connect a provider's towers/cell NETWORK: sites to one or more cellular telephone switching offices, and/or long distance providers, or the public switched telephone network. FAA: The federal aviation administration. April 2002 City of Yorkville 10-15-1 10-15-1 FCC: The federal communication commission. HEIGHT: When referring to a tower or other structure, the distance finished measured from the '-iaC;e of the parcel to the highest point on the tower or other structure, including the base pad and antenna structures. NO-IMPACT A tower or antenna which is either: a) virtually ANTENNA AND invisible to the casual observer, such as an TOWERS: antenna behind louvers on a building, or inside a steeple or similar structure, or b) camouflaged so as to blend in with its surroundings to such an extent that it is no more obtrusive to the casual observer than the structure on which it is: 1) placed, such as a rooftop, lighting standard, or existing tower, or 2) replacing, such as a school athletic field light standard. PERSONAL Any facility for the provision of personal wireless WIRELESS FACILITY: services as defined by the FCC or any successor agency. PERSONAL Commercial mobile services, unlicensed WIRELESS SERVICES: wireless services and common carrier wireless exchange access services as defined by the FCC or any successor agency. PREEXISTING Any tower or antenna for which a building TOWERS OR permit or conditional use permit has been ANTENNAS: properly issued prior to the effective date hereof, including permitted towers and antennas that have not yet been constructed so long as such approval is current and not expired. TOWER: Any structure that is designed and constructed primarily for the purpose of supporting one or more antennas for telephone, radio and similar communications purposes, including self- supporting lattice towers, guyed towers, or monopole towers. The term includes radio and television transmission towers, microwave towers, common carrier towers, cellular telephone towers, alternative tower structures, April 2002 City of Yorkville 10-15-1 10-15-2 and the like. The term includes the structure and any support thereto. TOWER AND Shall refer to this chapter. ANTENNA ORDINANCE: UNLICENSED That service which offers telecommunications WIRELESS SERVICE: services using duly authorized devices which do not require individual licenses issued by the FCC, but does not mean the provision of direct to home satellite services as defined by the FCC or any successor agency. (Ord. 2000-8, 3-23-2000) 10-15-2: APPLICABILITY: A. New Towers And Antennas: All new towers or antennas in Yorkville shall be subject to these regulations, except as provided in subsections B through D of this section inclusive. B. Amateur Radio Station Operator/Receive Only Antennas: This chapter shall not govern any tower, or the installation of any antenna, that is under eighty feet (80') in height and is owned and operated by a federally licensed amateur radio station operator or is used exclusively for receive only antennas. No receive only antenna shall exceed the highest point on the nearest residential rooftop of a dwelling by more than ten feet (10'). C. Preexisting Towers Or Antennas: Existing towers and existing antennas which predated this chapter, shall not be required to meet the requirements of this chapter other than the requirements of subsections 10-15-3E, F, H and R of this chapter. All preexisting towers and antennas shall be subject to the tower and antenna administrative fee as of January 1 following the effective date hereof. D. AM Array: For purposes of implementing this chapter, AM array, consisting of one or more tower units and supporting ground system which functions as one AM broadcasting antenna, shall be considered one tower. Measurements for setbacks and separation distances shall be measured from the outer perimeter of the towers included in the AM array. Additional tower units may be added within the perimeter of the AM array by right. (Ord. 2000-8, 3-23-2000) April 2002 City of Yorkville 10-15-3 10-15-3 I 10-15-3: GENERAL REQUIREMENTS: A. Special Or Miscellaneous Use: Antennas and towers may be considered either special or miscellaneous uses. A different existing use of an existing structure on the same lot shall not preclude the installation of an antenna or tower on such lot. B. Lot Size: For purposes of determining whether the installation or a tower or antenna complies with Yorkville's development regulations, including, but not limited to, setback requirements, lot coverage requirements, and other such requirements, the dimensions of the entire lot shall control, even though the antennas or towers may be located on leased parcels within such lot. C. Inventory Of Existing Sites: Each applicant for approval of an antenna and/or tower shall provide to the zoning officer an inventory of its existing towers, antennas, or sites approved for towers or antennas, that are either within the jurisdiction of Yorkville or within one mile of the border thereof, including specific information about the location, height, and design of each tower. The zoning officer may share such information with other applicants applying for administrative approvals or special use permits under this chapter or other organizations seeking to locate antennas within the jurisdiction of Yorkville, provided, however that the zoning officer is not, by j sharing such information, in any way representing or warranting that such sites are available or suitable. D. Aesthetics: Towers and antennas shall meet the following requirements: 1. Towers shall either maintain a galvanized steel finish or, subject to any applicable standards of the FAA, be painted a neutral color so as to reduce visual obtrusiveness. 2. At a tower site, the design of the buildings and related structures shall, to the extent possible, use materials, colors, textures, ( screening, and landscaping that will blend them into the natural settings and surrounding buildings. 3. If an antenna is installed on a structure other than a tower, the antenna and supporting electrical and mechanical equipment must be of a neutral color that is identical to, or closely compatible with, the color of the supporting structure so as to make the antenna and related equipment as visually unobtrusive as possible. April 2002 City of Yorkville 10-15-3 10-15-3 E. Lighting: Towers shall not be artificially lighted, unless required by the FAA or other applicable authority. If lighting is required, the lighting alternatives and design chosen must cause the least disturbance to the surrounding views. G. State Or Federal Requirements: All towers must meet or exceed current standards or regulations of the FAA, the FCC and any other agency of the state or federal government with the authority to regulate towers and antennas. If such standards and regulations are changed, then the owners of the towers and antennas governed by this chapter shall bring such towers and antennas into compliance with such revised standards and regulations within six (6) months of the effective date of such standards and regulations, unless a more restrictive compliance schedule is mandated by the controlling state or federal agency. Failure to bring towers and antennas into compliance with such revised standards and regulations shall constitute grounds for the removal of the tower or antenna at the owner's expense. H. Building Codes/Safety Standards: Any owner or operator of an antenna, antenna structure or tower shall maintain the antenna, antenna structure or tower in compliance with the standards contained in the current and applicable state or local building codes and the applicable standards. for towers that are published by the national electrical code NFPA 70 and BOCA building code; radio, television sec. 3108, as amended from time to time. If, upon inspection, the city of Yorkville concludes that a tower fails to comply with such codes and standards and constitutes a danger to persons or property, then upon notice being provided to the owner of the tower, the owner shall have thirty (30) days to bring such tower into compliance with such standards. Failure to bring the antenna, antenna structure, or tower into compliance within the thirty (30) day period shall constitute grounds for the removal of the antenna, antenna structure or tower at the owner's expense. Measurement: For purposes of measurement, tower setbacks and tower separation distances shall be calculated and applied to facilities located in Yorkville irrespective of municipal and county jurisdictional boundaries. J. Not Essential Services: Antennas, antenna structures, and towers shall be regulated and permitted pursuant to this chapter and shall not be regulated or permitted as essential services, public utilities, or private utilities. April 2002 City of Yorkville 10-15-3 10-15-3 K. Public Notice: For purposes of this chapter, any special use request, variance request, or appeal of an administratively approved use or special use shall require public notice and individual notice by the city of Yorkville to all abutting property owners and all properties that are located within two hundred fifty feet (250') of the zoning lot in question. Streets, alleys and watercourses shall not be considered in the determination of "abutting" nor in calculating the two hundred fifty feet (250'). L. Signs: No signs shall be allowed on an antenna or tower other than those required by the FCC. M. Buildings And Support Equipment: Buildings and support equipment associated with antennas or towers shall comply with the requirements of subsection 10-15-5K of this chapter. N. Multiple Antenna/Tower Plan: The city of Yorkville encourages all plans for towers and antenna sites to be submitted in a single application for approval of multiple towers and/or antenna sites. Applications for approval of multiple sites shall be given priority in the review process. O. Antenna On Existing Structures: Any antenna which is not attached to a tower may be approved by the city of Yorkville as an accessory use to any commercial, industrial, professional, institutional, or multi- family structure of eight (8) or more dwelling units, provided: 1. The antenna does not extend more than thirty feet (30') above the highest point of the structure; 2. The antenna complies with all applicable FCC and FAA regulations; and 3. The antenna complies with all applicable building codes and safety standards as referenced in subsection H of this section. P. Antennas On Existing Towers: An antenna which is attached to an f existing tower may be approved by the zoning officer and, to minimize adverse visual impacts associated with the proliferation and clustering of towers, collocation of antennas by more than one carrier on existing towers shall take precedence over the construc- tion of new towers, provided such collocation is accomplished in a manner consistent with the following: April 2002 City of Yorkville 10-15-3 10-15-3 1. Additional Antenna: A tower which is modified or reconstructed to accommodate the collocation of an additional antenna shall be of the same tower type as the existing tower, unless the zoning officer allows reconstruction as a monopole. 2. Height: a. An existing tower may be modified or rebuilt to a taller height, not to exceed thirty feet (30') over the tower's existing height, such height not exceeding one hundred fifty feet (150') in total, to accommodate the collocation of an additional antenna. b. The height change referred to in subsection P2a of this section may only occur one time per communication tower. c. The additional height referred to in subsection P2a of this section shall not require an additional distance separation. The tower's premodification height shall be used to calculate such distance separations. 3. On Site Location: a. A tower which is being rebuilt to accommodate the collocation of an additional antenna may be moved on site within fifty feet (50') of its existing location. b. After the tower is rebuilt to accommodate collocation, only one tower may remain on the site. c. A relocated on site tower shall continue to be measured from the original tower location for purposes of calculating separation distances between towers. The relocation of a tower hereunder shall in no way be deemed to cause a violation of this chapter. d. The on site relocation of a tower which comes within the separation distances to residential units or residentially zoned lands as established in zoning ordinance shall only be permitted when approved by the zoning officer. 4. New Towers In Nonresidential Zoning Districts: An applicant may locate any new tower in an 0, B-1, B-2, B-3, B-4, M-1 , M-2, or A-1 zoning district, provided that: a) a licensed professional engineer certifies the tower can structurally accommodate the number of shared users proposed by the applicant; b) the zoning officer concludes the tower is in conformity with the goals set forth in April 2002 City of Yorkville 10-15-3 10-15-3 subsection P and the requirements of this subsection; c) the tower meets the setback and separation requirements in subsection 10-15-5E of this chapter; and d) the tower meets the following heiaht and usage criteria: a. For a single user, up to and including one hundred twenty feet (120') in height; b. For two (2) users, up to one hundred fifty feet (150') in height; and c. For three (3) or more users, up to and including one hundred eighty feet (180') in height. Q. Roadway Access: All sites on which antenna, antenna structures and towers are located must have a passable roadway access of compacted macadam base not less than seven inches (7") thick surfaced with not less than two inches (2") of asphaltic concrete or some comparable dustless material. R. Fencing: The structures upon any site upon which an antenna, antenna structure, or tower is located shall be surrounded by an opaque screen which is no less than six feet (6') in height and equipped with an appropriate anticlimbing device. Screening materials shall include either wooden or chainlink fencing. Shrubbery and bushes shall be required, in addition to the wooden or chainlink fence, unless specifically waived by Yorkville in its discretion in appropriate cases. S. Disguised Structures: The provider of an antenna, antenna structure, or tower may propose to disguise the proposed antenna, antenna structure or tower. Any such disguise must be aesthetically consistent with the character of the surrounding area and environment, and be constructed in such a manner where the health or safety of Yorkville residents shall not be endangered. Yorkville may require the disguise of an antenna, antenna structure or tower as a condition of approval of a building permit or special use permit if the antenna, antenna structure or tower is to be erected on a golf course or other public recreational area. (Ord. 2000-8, 3-23-2000) T. Annual Administrative Fee And Certifications: 1 . The annual administration fee payable to the city of Yorkville by any owner and/or operator of an antenna, antenna structure, or tower shall be the sum of thirty five dollars ($35.00) which shall be April 2002 City of Yorkville 10-15-3 10-15-4 due on or before January 10 of each calendar year commencing with calendar year 2001. 2. That in the event a tower is inspected and a certification provided by the owner and/or operator of said tower or related facility showing compliance with all regulations, the above fee shall be the only fee charged. In the event the owner and/or operator of an antenna, antenna structure, or tower fails to have the certification as is required annually to be filed with the city under the terms of this subsection, the owner and/or operator shall reimburse the city for the actual cost of the outside consultant the city deems necessary to conduct said inspection which shall be a minimum of three hundred fifty dollars ($350.00) and any additional cost incurred therein. (Ord. 2001-51, 9-21-2001) The city of Yorkville reserves the right to increase or decrease the amount of the administrative fee as it deems necessary. A separate administrative fee shall be paid by each user or collocator on a tower. U. Permit Required: Prior to the construction of an antenna, antenna structure or tower the provider of the radio, television, or telecommunications services shall obtain a permit from Yorkville for the erection of such antenna, antenna structure or tower. An applicant for a permit for an antenna, antenna structure, or tower shall pay a fee in accordance with the fee schedule set forth in section 10-14-9 of this title, plus any reasonable legal, engineering, or consulting fees at the conclusion of the review. V. Waiver Of Provisions: An applicant can request a waiver of any provision of this chapter upon the showing of appropriate justification and benefit to the public. Such request shall be treated as a request for a variance and the appropriate procedures thereto shall apply. (Ord. 2000-8, 3-23-2000) 10-15-4: PERMITTED USES: A. General: The following uses listed in this section are deemed to be permitted uses and shall not require administrative approval or a special use permit. B. Antennas, antenna structures and towers are specifically permitted in any zoning classification, except that part of any zoning district April 2002 City of Yorkville 10-15-4 10-15-5 which is located in a flood plain, so long as said antennas or towers conform to all other requirements of this title: 1. Antennas and towers located on property owned, leased, or otherwise controlled by Yorkville, particularly and expressly including Yorkville's water tower sites, and city hall and police station sites, provided that a lease authorizing such antenna, antenna structure, or tower has been approved by Yorkville. 2. Antennas or towers are permitted to be located on the Burlington Northern Railroad easement running southwest and northeast through Yorkville, subject to subsections 10-15-3D through V of this chapter. 3. No-impact antennas and towers. (Ord. 2000-8, 3-23-2000) 10-15-5: SPECIAL USES AND MISCELLANEOUS USES: A. General Provisions: 1. Radio and telecommunications antenna, antenna structures and towers used for personal wireless facilities, personal wireless services, radio transmission, or television transmission shall be subject to the special use provisions contained within section 10-14-6 of this title and applications for special use permits shall be subject to the procedures and requirements of this title, except as modified in this chapter. 2. In granting a special use permit, the plan commission may impose conditions to the extent the plan commission concludes such conditions are necessary to minimize any adverse effect of the proposed tower on adjoining properties. 3. Any information of an engineering nature that the applicant submits, whether civil, mechanical, or electrical, shall be certified by a licensed professional engineer. 4. An applicant for a special use permit shall submit the information described in this section and a nonrefundable fee as established by resolution of the city council of Yorkville to reimburse Yorkville for the cost of reviewing the application. 5. Antennas, antenna structures and towers shall be allowed as special uses only consistent with all of the requirements of this April 2002 City of Yorkville 10-15-5 10-15-5 chapter in the following zoning districts: R-1 (one-family residence — golf course, public utility facilities, public service use facilities with radio or TV tower sites only), R-2 (one-family residence — golf course, public utility facilities, public service use facilities with radio or TV tower sites only), B-1 (limited business district), B-2 (general business district), B-3 (service business district), B-4 (business district), and A-1 (agricultural district). 6. Antennas, antenna structures and towers shall be allowed as miscellaneous uses only consistent with all of the requirements of this chapter in the following zoning districts: M-1 (limited manufacturing district), and M-2 (general manufacturing district). B. Information Required: In addition to any information required for applications for special use permits referenced above, each petitioner requesting a special use permit under this chapter for an antenna, antenna structures, and tower shall submit a scaled site plan and a scaled elevation view and other supporting drawings, calculations, and other documentation signed and sealed by appropriate licensed professionals, showing the location, type and dimensions of all improvements, including information concerning topography, radio frequency coverage, tower height requirements, setbacks, drives, proposed means of access, parking, fencing, landscaping, adjacent uses, adjacent roadway, and other information deemed necessary by Yorkville to be necessary to assess compliance for this chapter. In addition, the following information shall be supplied: 1. Legal description of the parent track and leased parcel (if applicable); 2. The setback distance between the proposed structure and the nearest residential unit, platted residentially zoned properties and unplatted residentially zoned property; 3. The separation distance from other structures in the inventory of existing sites submitted pursuant to subsection 10-15-3D of this chapter shall be shown on an updated site plan or map and the applicant shall also identify the type of construction of the existing structure(s) and the owner/operator of the existing structure(s), if known; 4. A landscape plan showing specific landscape materials; April 2002 City of Yorkville 10-15-5 10-15-5 5. The method of fencing and finish color and, if applicable, the method of camouflage and illumination; 6. A description of compliance with subsections 10-15-3C, E, F, G, H, I, and M of this chapter and all applicable federal, state or local laws; 7. A notarized statement by the applicant as to whether construction of the tower will accommodate collocation of additional antennas for future users; 8. Identification of the entities providing the backhaul network for the structure(s) described in the application and other cellular sites owned or operated by the applicant in Yorkville; 9. A description of the suitability of the use of existing towers, other structures or alternative technology not requiring the use of towers or structures to provide the services to be provided through the use of the proposed new tower; and 10. A description of the feasible location(s) of future towers or antennas within Yorkville based upon existing physical, engineering, technological or geographical limitations in the event the proposed tower is erected. C. Factors Considered In Granting Special Use Permits: The city of Yorkville shall consider the following factors in determining whether to issue a special use permit above and beyond those factors referenced in section 10-14-6 of is title. The city of Yorkville may waive or reduce the burden on the petitioner of one or more of these criteria if Yorkville concludes that the goals of this chapter are better served thereby. 1. Height of the proposed antenna, antenna structure or tower; 2. Proximity of the antenna, antenna structure or tower to residential structures and residential district boundaries; 3. Nature of uses on adjacent and nearby properties; 4. Surrounding topography; 5. Surrounding tree coverage and foliage; April 2002 City of Yorkville 10-15-5 10-15-5 6. Design of the antenna, antenna structure or tower, with particular reference to design characteristics that have the effect of reducing or eliminating visual obtrusiveness; 7. Proposed ingress and egress; and 8. Availability of suitable existing antennas, antenna structures, towers, alternative power structures and other structures, or alternative technologies not requiring the use of towers or structures as discussed elsewhere in this chapter. D. Height: No antenna, antenna structure, or tower shall exceed a height of one hundred (100) linear feet in aerial height. Where an arm has been installed to facilitate collocation of an additional antenna on the existing antenna structure or tower, the arm shall not exceed a length of twelve (12) linear feet. E. Setbacks And Separation: 1. Setbacks: Antennas, antenna structures or towers must be set back a distance equal to the height of the antenna, antenna structure, or tower from any off site, residential structure. Antenna structures, guy lines, and equipment shelters must satisfy the minimum setback requirements for R-1, R-2, B-1, B-2, B-3, B-4, M-1, M-2, and A-1 zoning districts. 2. Separation: The following separation requirements shall apply to all towers and antennas for which a special use permit is required; provided, however, that the plan commission may reduce the standard separation requirements if the goals of this chapter would be better served thereby, or if enforcement of said setback would effectively prohibit said tower: a. Separation from off site uses/designated area: (1) Tower separation shall be measured from the base of the tower to the lot line of the off site uses and/or designated areas as specified in table 1 of this section, except as otherwise provided in table 1 of this section. (2) Separation requirements for towers shall comply with the minimum standards established in table 1 of this section. April 2002 City of Yorkville 10-15-5 10-15-5 TABLE 1 Off Site Use/Desianated Area Separation Distance Single-family or duplex residential 500 feet units principal building Vacant single-family or duplex 500 feet residentially zoned land which is either platted or has preliminary subdivision plan approval which is not expired Vacant unplatted residentially 500 feet zoned lands, including unplatted residential use property without a valid preliminary subdivision plan or valid development plan approval and any multi-family residentially zoned land greater than duplex Existing multi-family residential 100 feet or 100 percent units greater than duplex of the tower height, whichever is greater Nonresidentially zoned lands None. Only setbacks or nonresidential apply The Fox River or any watercourse 500 feet, as measured from the shore Major highways 500 feet, from the right of way b. Separation distances between towers: (1) Separation distances between towers shall be applicable for and measured between the proposed tower and preexisting towers. The separation distances shall be measured by drawing or following a straight line between the base of the existing tower and the proposed base, pursuant to a site plan, of the proposed tower. The separation distances (listed in linear feet) shall be as shown in table 2 of this section. April 2002 City of Yorkville 10-15-5 10-15-5 TABLE 2 Existing Towers—Types Minimum Separation Distances Monopole Monopole > 75 < 75 Lattice Guyed Feet High Feet High Lattice 1,000 1,500 500 250 Guyed 1,000 1,750 1 ,500 1,250 Monopole 500 1,500 250 250 > 75 feet high Monopole 250 1,250 250 250 < 75feet high F. Siting On Wetland Prohibited: No antenna, antenna structure, or tower shall be located in an area which has been designated as a wetland either by the city of Yorkville, Kendall County, the state of Illinois department of natural resources, the United States department of the interior or the United States army corps of engineers, and any and all governmental bodies and agencies having jurisdiction. G. FCC Signage: To the extent that signage is required by the FCC on an antenna structure, or tower that signage shall constitute no more than five percent (5%) of the square footage of the antenna, antenna structure, or tower or shall be no larger than is required by the FCC, whichever shall constitute the smallest signage area. H. Preservation Of Landscape: Existing mature tree growth and natural land forms on the proposed antenna, antenna structure, or tower site shall be preserved to the maximum extent possible. Utilities And Access Required: Radio and telecommunications antennas, antenna structures, and towers, including, but not limited to, those used for personal wireless services, personal wireless facilities and unlicensed wireless services, shall be required to include adequate utilities, access, and/or other facilities necessary April 2002 City of Yorkville 10-15-5 10-15-5 for the servicing of the antenna, antenna structure or tower. All such utilities shall be buried. J. Signal Interference: No signal transmission from any antenna, antenna structure, or tower shall interfere with police, fire, public works or any other governmental radio band signals. In the case of the possibility of such interference based upon the frequencies selected for the proposed antenna, antenna structure, or tower, the petition for special use shall be denied. K. Equipment Shelter And Equipment Cabinets: 1. Equipment Shelter: A provider of a radio, television, or telecommunications antenna, antenna structure, or tower may provide an equipment shelter on the site of the antenna, antenna structure, or tower. The square footage of the equipment shelter may not exceed more than twenty percent (20%) of the total square footage of the antenna, antenna structure or tower ground site or four hundred fifty (450) square feet, whichever is greater. At any antenna, antenna structure, or tower site in which more than one antenna has been collocated, no more than three (3) equipment shelters shall be allowed. Multiple equipment shelters shall be contained under one roof if at all practicably possible. No equipment shelter shall be approved as part of the site plan unless appropriate electrical power and road ingress and egress facilities are planned for inclusion at the equipment shelter site. 2. Equipment Cabinets: a. In residential districts, the equipment cabinet or structure may be located in a front or side yard provided the cabinet or structure is no greater than four feet (4') in height or twenty four (24) square feet of gross floor area and the cabinet/structure is located in a minimum of six feet (6') from all lot lines. The cabinet/structure shall be screened by hedging or shrubbery with an ultimate height of at least forty two (42) to forty eight inches (48") and a planted height of at least thirty six inches (36"). b. In a rear yard, provided the cabinet or structure is no greater than six feet (6') in height or sixty four (64) square feet in gross floor area. The structure or cabinet shall be screened by hedging or shrubbery with an ultimate height of eight feet (8') and a planted height of at least thirty six inches (36"). In all other instances, structures or cabinets shall be screened from view of all residential properties which abut or are directly across the street from the April 2002 City of Yorkville 10-15-5 10-15-5 structure or cabinet by a solid fence six feet (6') in height or a hedge with an ultimate height of eight feet (8') and a planted height of thirty six inches (36"). c. In commercial or industrial districts the equipment cabinet or structure shall be no greater than six feet (6') in height or sixty four (64) square feet in gross floor area. The structure or cabinet shall be screened by a hedge or shrubbery with an ultimate height of eight feet (8') and a planted height of at least thirty six inches (36"). In all other instances, structures or cabinets shall be screened from view of all residential properties which abut or are directly across the street from the structure or cabinet by a solid fence six feet (6') in height or a hedge with an ultimate height of eight feet (8') and a planted height of at least thirty six inches (36"). L. Code Requirements: Any antenna, antenna structure, or tower must meet code requirements established by the national electrical code, NFPA 70 and BOCA building code; radio, television towers codes currently in effect as required by Yorkville and all applicable marking and lighting standards as established by the federal aviation administration. M. Engineering Justification: No new tower shall be permitted unless the applicant provides justification and demonstrates to the reasonable satisfaction of the zoning board that no existing tower, structure, or alternative technology that does not require the use of towers or structures can accommodate the applicant's proposed antenna. An applicant shall submit information requested by the zoning board related to the availability of suitable existing towers, other structures, or alternative technology. Evidence submitted to demonstrate that no existing tower, structure, or alternative technology can accommodate the applicant's proposed antenna may consist of the following: 1 . No existing antennas, antenna structures or towers are located within the geographic area required to meet petitioner's engineering requirements; 2. Existing antennas, antenna structure, towers or other structures are not of sufficient height to meet petitioner's engineering requirements. 3. Existing antennas, antenna structures, towers or other structures do not have sufficient height to meet petitioner's engineering requirements; April 2002 City of Yorkville 10-15-5 10-15-5 4. The petitioner's proposed antenna, antenna structure or tower would cause electromagnetic interference with the existing antenna, antenna structure or tower or the antenna on the existing structure would cause interference with the petitioner's proposed antenna. 5. The fees, costs, or contractual provisions required by the owner in order to share an existing antenna, antenna structure, or tower or to adapt to an existing antenna, antenna structure, or tower are unreasonable. Costs exceeding new antenna, antenna structure, or tower development are considered unreasonable. 6. The petitioner demonstrates that there are other limiting factors that render existing antenna, antenna structures, or towers or other structures unsuitable. 7. The applicant demonstrates that an alternative technology that does not require the use of towers or structures, such as a cable micro cell network using multiple low powered transmitters and receivers attached to a wire line system, is unsuitable. Cost of alternative technology that exceeds new tower or antenna development shall not be presumed to render the technology unsuitable. N. Removal Of Abandoned Antennas, Antenna Structures, Or Towers: Any antenna, antenna structure, or tower that is not operated for a continuous period of twelve (12) months or for which the annual administrative fee is not paid within a twelve (12) month period shall be considered abandoned, and the owner of such antenna, antenna structure, or tower shall remove same from within ninety (90) days of receipt of written notice from Yorkville notifying the owner of such abandonment. If such antenna, antenna structure, or tower is not removed within said ninety (90) days Yorkville shall remove such antenna, antenna structure, or tower at the owner's expense and file a lien against the real estate for the cost of removal or such other action as provided by law. If there are two (2) or more users of a single antenna, antenna structure, or tower, then this provision shall not become effective until all users cease using the antenna, antenna structure, or tower. O. Collocation: A request for approval of a special use permit for the installation of an antenna, alternative antenna, antenna structure or tower, the zoning board may by express condition require that the applicant shall allow, on a commercially reasonable basis, other providers of personal wireless telecommunications services to collocate additional antennas or antenna structures on a April 2002 City of Yorkville 10-15-5 10-15-7 freestanding pole which is part of applicant's proposed personal wireless facility, where collocation is technologically feasible. (Ord. 2000-8, 3-23-2000) 10-15-6: NONCONFORMING USES: A. Prohibited Expansion Of Nonconforming Use: Towers that are constructed and antennas that are installed in accordance with the provisions of this chapter shall not be deemed to constitute the expansion of a nonconforming use or structure. B. Preexisting Towers: Preexisting towers shall be allowed to continue their usage as they presently exist. Routine maintenance (including replacement with a new tower of light construction and height) shall be permitted on such preexisting towers. New construction other than routine maintenance on a preexisting tower shall comply with the requirements of this chapter. C. Rebuilding Damaged Or Destroyed Nonconforming Antennas, Antenna Structures Or Towers: Notwithstanding any provision in this chapter to the contrary, bona fide nonconforming antennas, antenna structures or towers or antennas that are damaged or destroyed may be rebuilt without having first obtained administrative approval or a special use permit and without having to meet the separation requirements specified elsewhere in this chapter. The type, height, and location of the tower on site shall be of the same type and intensity as the original facility approved. Building permits to rebuild a facility shall comply with the then applicable building codes and shall be obtained within one hundred eighty (180) days from the date the facility is damaged or destroyed. If no permit is obtained within the time specified or if said permit expires, the tower or antenna shall be deemed abandoned as specified in subsection 10-15-5N of this chapter. (Ord. 2000-8, 3-23-2000) 10-15-7: ANNUAL REPORTING OF INFORMATION: Each owner of an antenna, antenna structure, or tower regulated under this chapter, and including those previously existing structures which would have been regulated under this chapter, shall, on an annual basis, furnish Yorkville, with such information as is required by Yorkville to aid with the administration of this chapter, such as changes in availability of space on any tower for collocation of additional antennas, plans to abandon a position on a tower, thereby leaving space for the possible collocation of another antenna, plans and/or willingness to modify said tower and antenna April 2002 City of Yorkville 10-15-7 10-15-7 structure so as to provide for the possibility of collocation, or intentions to abandon a tower structure, or other nonproprietary information as may be required by Yorkville. Upon written notice from the Pity of Yorkville to the owner thereof, the effective date of this chapter, which tower and/or antenna structure would otherwise be regulated by this chapter, shall register with Yorkville, and shall provide such nonproprietary information as is deemed useful by Yorkville for administration of this chapter. This section is specifically deemed to have retroactive effect. (Ord. 2000-8, 3-23-2000) • April 2002 City of Yorkville Tower Ordinance STATE OF ILLINOIS ) )SS COUNTY OF KENDALL ) ORDINANCE NO. 2000-8 AN ORDINANCE AMENDING THE UNITED CITY OF YORKVILLE MUNICIPAL CODE, ADDING"WIRELESS TELECOMMUNICATIONS TOWERS AND ANTENNAS"AND; PROVIDING FOR PERMITTED LOCATIONS, USES ACCESSORY USES AND CONDITIONAL USES; PERMITS AND LEASE AGREEMENTS; AND SEVERABILITY WHEREAS, THE UNITED CITY OF YORKVILLE has received or expects to receive requests to site wireless communications towers and antennas within the municipal boundaries; and WHEREAS, THE UNITED CITY OF YORKVILLE is a legally organized municipality which has the power to regulate the siting of telecommunications towers and antennas under the zoning authority granted to the UNITED CITY OF YORKVILLE by the State of Illinois; and WHEREAS, generally the siting of telecommunications towers and antennas within specifically zoned locales is beneficial to the appearance, safety and welfare of the community; and WHEREAS, certain unique properties exist in the UNITED CITY OF YORKVILLE which warrant primary consideration for the siting of antennas and towers in spite of the fact that those unique sites straddle various zoning classifications, said sites being the Burlington Northern Railroad easement. WHEREAS, there is sufficient area in existing municipal water tower sites, the Burlington Northern Railroad easement, and in R-1, R-2, B-1, B-2, B-3, B-4, M-1, M-2, and A-1 zoning districts to allow providers of personal wireless services to service the UNITED CITY OF YORKVILLE without the need to locate any facilities in the other zoning districts of the UNITED CITY OF YORKVILLE, and; WHEREAS, Section 704 of the Telecommunications Act of 1996 (P.L. 104-104) allows for siting of telecommunications towers and antennas in a manner which does not discriminate among telecommunications providers, and does not constitute a barrier to entry for telecommunications providers, and; WHEREAS, the establishment of antenna and tower siting regulations as stated hereinbelow are in accord with the provisions of Section 704 of the Telecommunications Act of 1996 (P.L. 104-104). NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL AND THE MAYOR OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, 1 Tower Ordinance Section 1: Findings: The City Council and Mayor hereby adopt and incorporate all of the recitations above specifically and expressly as the findings of the City Council and the Mayor as if fully set forth and incorporated herein as the findings of the City Council and the Mayor. Section 2: Purpose: The purpose of this Ordinance is to specific regulations for the placement, construction, and modifications of personal wireless telecommunications facilities. The goals of this ordinance are to: (1)protect residential and riverfront areas and land uses from potential adverse impacts of towers and antennas; (2) encourage the location of towers in non-residential and non-riverfront areas; (3)minimize the total number of towers throughout the community; (4)strongly encourage the joint use of new and existing tower sites as a primary option rather than construction of additional single-use towers; (5) encourage users of towers and antennas to locate them, to the extent possible, in areas where the adverse effect of the community is minimal; (6) encourage users of towers and antennas to configure them in a way that minimizes the adverse visual impact of the towers and antennas and accessory buildings through careful design, siting, landscape screening, and innovative comouflaging techniques; (7) enhance the ability of the providers of telecommunications services to provide such services to the community quickly, effectively, and efficiently; (8) consider the public safety of communication towers; and(9) avoid potential damage to adjacent properties from tower failure through engineering and careful siting of tower structures. In furtherance of these goals, the UNITED CITY OF YORKVILLE shall give due consideration to its Comprehensive Plan, zoning map, existing land uses, and environmentally sensitive areas in approving sites for the location of towers and antennas. The provisions of this Ordinance are not intended and shall not be intended to prohibit or have the effect of prohibiting the provision of personal wireless services, nor shall the provisions of this Ordinance be applied in such a manner as to unreasonably discriminate between providers of functionally equivalent wireless services. To the extent that any provisions of this Ordinance amending the Zoning Ordinance or the provisions of this Ordinance are inconsistent or in conflict with any other provision of the Zoning Ordinance, provisions of this amending Ordinance shall be deemed controlling. Section 3: Procedure: In the course of reviewing any approval required under this Article made by an applicant to provide personal wireless service or to install personal wireless service facilities, the Zoning Officer,the Plan Commission, or the City Council, as the case may be, shall act within a reasonable period of time after the request is duly filed with the UNITED CITY OF YORKVILLE, taking into account the nature and scope of the request, and any decision to deny such a request shall be in writing and supported by substantial evidence contained in a written record. All applications shall be processed in their usual and customary manner, and this Chapter shall not be interpreted to require expedited processing of an application. 2 Tower Ordinance Section 4: Effect: Should the application of this Chapter, or any section or sub-section thereof,have the effect of prohibiting a person or entity from providing personal wireless service to all or a portion of the UNITED CITY OF YORKVILLE, such applicant may petition the Zoning Officer for an amendment to this Article, or any section or sub-section therefore, in the manner provided in Title 10, Chapter 14 of the Zoning Ordinance. The Zoning Officer, upon receipt of such petition, shall promptly forward the Petition to the Plan Commission for review and for a public hearing in the usual and customary manner for zoning text amendments as provided in Title 10, Chapter 14, Section 5 et. seq. of the Zoning Ordinance. Section 5: General: This Ordinance shall be commonly known as the "Tower and Antenna Ordinance" and shall become a part of the Zoning Ordinance as Chapter 15, and all of the general, procedural and other provisions of the Zoning Ordinance which are not specifically superceeded or contradicted by the terms herein, shall remain in full force and effect. Section 6: The provisions of Chapter 15 are as follows: CHAPTER 15 CELLULAR TOWERS AND ANTENNAS 10-15-1 RULES AND DEFINITIONS "Alternative Tower Structure"means man-made trees, clock towers, bell steeples, light poles and similar alternative design mounting structures that camouflage or conceal the presence of antennas and towers. "Antenna" means any structure or device used to receive or radiate electromagnetic waves as defined by the FCC or any successor agency. "Antenna Structures" are those structures which include the radiating and/or receive system, its supporting structures(see Towers), and any appurtenance mounted thereon as defined by the FCC or any successor agency. "Backhaul network"means the lines that connect a provider's towers/cell sites to one or more cellular telephone switching offices, and/or long distance providers, or the public switched telephone network. "FAA"means the Federal Aviation Administration. "FCC" means the Federal Communication Commission. "Height"means, when referring to a tower or other structure, the distance measured from the finished grade of the parcel to the highest point on the tower or other structure, including the base pad and antenna structures. 3 Tower Ordinance "No-impact antenna and Towers means a Tower or Antenna which is which is either (1)virtually invisible to the casual observer, such as an antenna behind louvers on a building, or inside a steeple or similar structure, or(2) camouflaged so as to blend in with its surroundings to such an extent that it is no more obtrusive to the casual observer than the structure on which it is (a) placed, such as a rooftop, lighting standard, or existing tower, or(b) replacing, such as a school athletic field light standard "Preexisting towers or antennas"means any tower or antenna for which a building permit or conditional use permit has been properly issued prior to the effective date of this ordinance, including permitted towers and antennas that have not yet been constructed so long as such approval is current and not expired. "Tower"means any structure that is designed and constructed primarily for the purpose of supporting one or more antennas for telephone,radio and similar communications purposes, including self-supporting lattice towers, guyed towers, or monopole towers. The term includes radio and television transmission towers, microwave towers, common carrier towers, cellular telephone towers, alternative tower structures, and the like. The term includes the structure and any support thereto. "Tower and Antenna Ordinance" shall refer to this Ordinance. "Personal Wireless Facility" is any facility for the provision of Personal Wireless Services as defined by the FCC or any successor agency. "Personal Wireless Services" are commercial mobile services,unlicensed wireless services and common carrier wireless exchange access services as defined by the FCC or any successor agency. "Unlicensed Wireless Service" is that service which offers telecommunications services using duly authorized devices which do not require individual licenses issued by the FCC, but does not mean the provision of direct-to-home satellite services as defined by the FCC or any successor agency. 10-15-2 APPLICABILITY A. New Towers and Antennas. All new towers or antennas in the UNITED CITY OF YORKVILLE shall be subject to these regulations, except as provided in Chapter 15, Section 2 (B)-(D) inclusive. B. Amateur Radio Station Operator/Receive Only Antennas. This ordinance shall not govern any tower, or the installation of any antenna,that is under eighty(80) feet in height and is owned and operated by a federally-licensed amateur radio 4 Tower Ordinance station operator or is used exclusively for receive only antennas. No recieve-only antenna shall exceed the highest point on the nearest residential rooftop of a dwelling by more than ten (10) feet. C. Preexisting Towers or Antennas. Existing towers and existing antennas which predated this Ordinance, shall not be required to meet the requirements of this Ordinance other than the requirements of 10-15-3 (E), (F), (H) and(R). All preexisting towers and antennas shall be subject to the Tower and Antenna Administrative Fee as of January 1 following the effective date of this Ordinance. D. AM Array. For purposes of implementing this Ordinance, AM Array, consisting of(1) one or more tower units and supporting ground system which functions as (1) one AM broadcasting antenna, shall be considered (1) one tower. Measurements for setbacks and separation distances shall be measured from the outer perimeter of the towers included in the AM array. Additional tower units may be added within the perimeter of the AM Array by right. 10-15-3 GENERAL REQUIREMENTS. A. Special or Miscellaneous Use. Antennas and towers may be considered either Special or Miscellaneous Uses. A different existing use of an existing structure on the same lot shall not preclude the installation of an antenna or tower on such lot. B Lot Size. For purposes of determining whether the installation or a tower or antenna complies with the UNITED CITY OF YORKVILLE development regulations, including, but not limited to, setback requirements, lot coverage requirements, and other such requirements, the dimensions of the entire lot shall control, even though the antennas or towers may be located on leased parcels within such lot. C. Inventory of Existing Sites. Each applicant for approval of an antenna and/or tower shall provide to the Zoning Officer an inventory of its existing towers, antennas, or sites approved for towers or antennas, that are either within the jurisdiction of the UNITED CITY OF YORKVILLE or within one (1) mile of the border thereof, including specific information about the location,height, and design of each tower. The Zoning Officer may share such information with other applicants applying for administrative approvals or special use permits under this Ordinance or other organizations seeking to locate antennas within the jurisdiction of the UNITED CITY OF YORKVILLE, provided, however that the Zoning Officer is not,by sharing such information, in any way representing or warranting that such sites are available or suitable. 5 Tower Ordinance D. Aesthetics. Towers and antennas shall meet the following requirements: (i) Towers shall either maintain a galvanized steel finish or, subject to any applicable standards of the FAA,be painted a neutral color so as to reduce visual obtrusiveness. (ii) At a tower site, the design of the buildings and related structures shall, to the extent possible,use materials, colors, textures, screening, and landscaping that will blend them into the natural settings and surrounding buildings. (iii) If an antenna is installed on a structure other than a tower, the antenna and supporting electrical and mechanical equipment must be of a neutral color that is identical to, or closely compatible with, the color of the supporting structure so as to make the antenna and related equipment as visually unobtrusive as possible. E. Lighting. Towers shall not be artificially lighted,unless required by the FAA or other applicable authority. If lighting is required, the lighting alternatives and design chosen must cause the least disturbance to the surrounding views. G. State or Federal Requirements. All towers must meet or exceed current standards or regulations of the FAA, the FCC and any other agency of the state or federal government with the authority to regulate towers and antennas. If such standards and regulations are changed, then the owners of the towers and antennas governed by this ordinance shall bring such towers and antennas into compliance with such revised standards and regulations within six (6)months of the effective date of such standards and regulations,unless a more restrictive compliance schedule is mandated by the controlling state or federal agency. Failure to bring towers and antennas into compliance with such revised standards and regulations shall constitute grounds for the removal of the tower or antenna at the owner's expense. H. Building Codes/Safety Standards. Any owner or operator of an Antenna, antenna structure or tower shall maintain the antenna, antenna structure or tower in compliance with the standards contained in the current and applicable state or local building codes and the applicable standards for Towers that are published by the National Electric Code NFPA 70 and BOCA Building Code; Radio, Television sec. 3108, as amended from time to time. If, upon inspection, the UNITED CITY OF YORKVILLE concludes that a tower fails to comply with such codes and standards and constitutes a danger to persons or property, then upon notice being provided to the owner of the tower, the,owner shall have thirty (30) days to bring such tower into compliance with such standards. Failure to bring the antenna, antenna structure, or tower into compliance within the thirty 6 Tower Ordinance (30) day period shall constitute grounds for the removal of the antenna, antenna structure or tower at the owner's expense. Measurement. For purposes of measurement, tower setbacks and tower separation distances shall be calculated and applied to facilities located in the UNITED CITY OF YORKVILLE irrespective of municipal and county jurisdictional boundaries. J. Not Essential Services. Antennas, antenna structures, and towers shall be regulated and permitted pursuant to this Ordinance and shall not be regulated or permitted as essential services, public utilities, or private utilities. K. Public Notice. For purposes of this Ordinance, any special use request, variance request, or appeal of an administratively approved use or special use shall require public notice and individual notice by the UNITED CITY OF YORKVILLE to all abutting property owners and all properties that are located within two hundred fifty (250) feet of the zoning lot in question. Streets, alleys and watercourses shall not be considered in the determination of"abutting"nor in calculating the two hundred fifty (250) feet. L. Signs. No signs shall be allowed on an antenna or tower other than those required by the FCC. M. Buildings and Support Equipment. Buildings and support equipment associated with antennas or towers shall comply with the requirements of Title 10, Chapter 15, Section 5 (K) of this Ordinance. N. Multiple Antenna/Tower Plan. The UNITED CITY OF YORKVILLE encourages all plans for towers and antenna sites to be submitted in a single application for approval of multiple towers and/or antenna sites. Applications for approval of multiple sites shall be given priority in the review process. O. Antenna on Existing Structures. Any antenna which is not attached to a tower may be approved by the UNITED CITY OF YORKVILLE as an accessory use to any commercial, industrial,professional, institutional, or multi-family structure of eight or more dwelling units, provided: (i) The antenna does not extend more than thirty (30) feet above the highest point of the structure; (ii) The antenna complies with all applicable FCC and FAA regulations; and (iii) The antenna complies with all applicable building codes and safety standards as referenced in Subsection(H) hereinabove. 7 Tower Ordinance P. Antennas on Existing Towers. An antenna which is attached to an existing tower may be approved by the Zoning Officer and, to minimize adverse visual impacts associated with the proliferation and clustering of towers, collocation of antennas by more than one carrier on existing towers shall take precedence over the construction of new towers, provided such collocation is accomplished in a manner consistent with the following: (i) A tower which is modified or reconstructed to accommodate the collocation of an additional antenna shall be of the same tower type as the existing tower,unless the Zoning Officer allows reconstruction as a monopole. (ii) Height (a) An existing tower may be modified or rebuilt to a taller height, not to exceed thirty (30) feet over the tower's existing height, such height not exceeding one hundred fifty (150) feet in total, to accommodate the collocation of an additional antenna. (b) The height change referred to in Subsection(iii)(a)may only occur one time per communication tower. (c) The additional height referred to in subsection(iii)(a) shall not require an additional distance separation. The tower's premodification height shall be used to calculate such distance separations. (iii) Onsite location. (a) A tower which is being rebuilt to accommodate the collocation of an additional antenna maybe moved onsite within fifty (50) of its existing location. (b) After the tower is rebuilt to accommodate collocation, only one tower may remain on the site. (c) A relocated onsite tower shall continue to be measured from the original tower location for purposes of calculating separation distances between towers. The relocation of a tower hereunder shall in no way be deemed to cause a violation of this Ordinance. 8 Tower Ordinance (d) The onsite relocation of a tower which comes within the separation distances to residential units or residentially zoned lands as established in Zoning Ordinance shall only be permitted when approved by the Zoning Officer. (iv) New towers in nonresidential zoning districts. An applicant may locate any new tower in an 0, B-1, B-2, B-3, B-4, M-1, M-2, or A-1 zoning district, provided that: 1) a licensed professional engineer certifies the tower can structurally accommodate the number of shared users proposed by the applicant; 2.) the Zoning Officer concludes the tower is in conformity with the goals set forth in Section 1 and the requirements of Section 4; 3.) the tower meets the setback and separation requirements in Title 10, Chapter 15, Section 5 (E); and, 4.) the tower meets the following height and usage criteria: (a) for a single user, up to and including one hundred twenty (120) feet in height; (b) for two users, up to one hundred fifty(150) feet in height; and (c) for three or more users,up to and including one hundred eighty (180) feet in height. Q. Roadway Access. All sites on which antenna, antenna structures and towers are located must have a passable roadway access of compacted macadam base not less than seven inches (7") thick surfaced with not less than two inches (2") of asphaltic concrete or some comparable dustless material. R. Fencing. The structures upon any site upon which an antenna, antenna structure, or tower is located shall be surrounded by an opaque screen which is no less than six feet (6') in height and equipped with an appropriate anti-climbing device. Screening materials shall include either wooden or chain link fencing. Shrubbery and bushes shall be required, in addition to the wooden or chain link fence,unless specifically waived by the UNITED CITY OF YORKVILLE in its discretion in appropriate cases. S. Disguised Structures. The provider of an antenna, antenna structure, or tower may propose to disguise the proposed antenna, antenna structure or tower. Any such disguise must be aesthetically consistent with the character of the surrounding are and environment, and be constructed in such a manner where the health or safety of UNITED CITY OF YORKVILLE residents shall not be endangered. The UNITED CITY OF YORKVILLE may require the disguise of an antenna, antenna structure or tower as a condition of approval of a building 9 Tower Ordinance permit or special use permit if the antenna, antenna structure or tower is to be erected on a golf course or other public recreational area. T. Annual Administrative Fee and Certifications. Each owner and/or operator of an antenna, antenna structure or tower shall be required annually on January 1 to pay an Administrative Fee of$350.00 and to provide the following certifications in writing by a certified engineer: 1. That the owner or operator's antenna, antenna structure or tower has been inspected and is in compliance with all state and local building codes and standards published in the National Electric Code NFPA 70 and BOCA Building Code; Radio, Television Towers. 2. That the owner or operator's antenna is in compliance with the FCC RF Emissions Standards. The UNITED CITY OF YORKVILLE reserves the right to increase or decrease the amount of the Administrative Fee as it deems necessary. A separate Administrative Fee shall be paid by each user or co-locator on a tower. U. Permit Required. Prior to the construction of an antenna, antenna structure or tower the provider of the radio, television, or telecommunications services shall obtain a permit from the UNITED CITY OF YORKVILLE for the erection of such antenna, antenna structure or tower. An applicant for a permit for an antenna, antenna structure, or tower shall pay a fee in accordance with the Fee Schedule set forth in Title 10, Chapter 14, Section 9 of the Zoning Ordinance, plus any reasonable legal, engineering, or consulting fees at the conclusion of the review. V. Waiver of Provisions. An applicant can request a waiver of any provision of this Ordinance upon the showing of appropriate justification and benefit to the public. Such request shall be treated as a request for a variance and the appropriate procedures thereto shall apply. 10-15-4 PERMITTED USES A. General The following uses listed in this Section are deemed to be permitted uses and shall not require administrative approval or a special use permit. 10 Tower Ordinance B. Antennas, antenna structures and towers are specifically permitted in any zoning classification, except that part of any zoning district which is located in a flood plain, so long as said antennas or towers conform to all other requirements of this title: (i) Antennas and towers located on property owned, leased, or otherwise controlled by the UNITED CITY OF YORKVILLE, particularly and expressly including the UNITED CITY OF YORKVILLE'S water tower sites, and City Hall and Police Station sites, provided that a lease authorizing such antenna, antenna structure, or tower has been approved by the UNITED CITY OF YORKVILLE. (ii) Antennas or towers are permitted to be located on the Burlington Northern Railroad easement running southwest and northeast through the UNITED CITY OF YORKVILLE, subject to Sections 10-15-5 (D), (E), (F), (G), (H), (I), (J), (K), (L), (M), (N), (0), (P), (Q), (R), (5), (T), (U), and(V). (iii) No-impact antennas and towers. 10-15-5 SPECIAL USES AND MISCELLANEOUS USES A. General Provisions (i) Radio and telecommunications antenna, antenna structures and towers used for Personal Wireless Facilities, Personal Wireless Services, radio transmission, or television transmission shall be subject to the Special Use provisions contained within Title 10, Chapter 14, Section 6 of this Zoning Ordinance and applications for Special Use Permits shall be subject to the procedures and requirements of the Zoning Ordinance, except as modified in this Chapter 15. (ii) In granting a Special Use Permit, the Plan Commission may impose conditions to the extent the Plan Commission concludes such conditions are necessary to minimize any adverse effect of the proposed tower on adjoining properties. (iii) Any information of an engineering nature that the applicant submits, whether civil, mechanical, or electrical, shall be certified by a license professional engineer. (iv) An applicant for a Special Use Permit shall submit the information described in this Section and a non-refundable fee as established by resolution of the City Council of the UNITED CITY OF YORKVILLE to reimburse the UNITED CITY OF YORKVILLE for the cost of reviewing the application. 11 Tower Ordinance • (v) Antennas, antenna structure and towers shall be allowed as special uses only consistent with all of the requirements of this Ordinance in the following zoning districts: R-i (1 Family Residence-- golf course,public utility facilities, public service use facilities with radio or TV tower sites only), R-2 (1 Family Residence--golf course, public utility facilities, public service use facilities with radio or TV tower sites only), B-1 (Limited Business District), B-2 (General Business District), B-3 (Service Business District), B-4 (Business District), and A-1 (Agricultural District). (vi) Antennas, antenna structures and towers shall be allowed as miscellaneous uses only consistent with all of the requirements of this Ordinance in the following zoning districts: M-1 (Limited Manufacturing District), and M-2 (General Manufacturing District). B. Information Required. In addition to any information required for applications for Special Use Permits referenced above, each petitioner requesting a Special Use Permit under this Ordinance for an antenna, antenna structures, and tower shall submit a scaled site plan and a scaled elevation view and other supporting drawings, calculations, and other documentation signed and sealed by appropriate licensed professionals, showing the location, type and dimensions of all improvements, including information concerning topography, radio frequency coverage, tower height requirements, setbacks, drives, proposed means of access, parking, fencing, landscaping, adjacent uses, adjacent roadway, and other information deemed necessary by the UNITED CITY OF YORKVILLE to be necessary to assess compliance for this Ordinance. In addition, the following information shall be supplied: (i) Legal description of the parent track and leased parcel (if applicable); (ii) The setback distance between the proposed structure and the nearest residential unit, platted residentially zoned properties and unplatted residentially zoned property; (iii) The separation distance from other structures in the inventory of existing sites submitted pursuant to Title 10, Chapter 15, Section 3(D) shall be shown on an updated site plan or map and the applicant shall also identify the type of construction of the existing structure(s) and the owner/operator of the existing structure(s), if known; (iv) A landscape plan showing specific landscape materials. (v) The method of fencing and finish color and, if applicable, the method of camouflage and illumination. 12 Tower Ordinance (vi) A description of compliance with Title 10, Chapter 15, Section 3(C), (E), (F), (G), (H), (I), and (M) and all applicable federal, state or local laws. (vii) A notarized statement by the applicant as to whether construction of the tower will accommodate collocation of additional antennas for future users; (viii) Identification of the entities providing the Back Haul Network for the structure(s) described in the application and other cellular sites owned or operated by the applicant in the UNITED CITY OF YORKVILLE. (ix) A description of the suitability of the use of existing towers, other structures or alternative technology not requiring the use of towers or structures to provide the services to be provided through the use of the proposed new tower; and (x) A description of the feasible location(s) of future towers or antennas within the UNITED CITY OF YORKVILLE based upon existing physical, engineering, technological or geographical limitations in the event the proposed tower is erected. C. Factors Considered in Granting Special Use Permits. The UNITED CITY OF YORKVILLE consider the following factors in determining whether to issue Special Use Permit above and beyond those factors referenced in Title 10, Chapter 14, Section 6 of the Zoning Ordinance. The UNITED CITY OF YORKVILLE may waive or reduce the burden on the petitioner of one or more of these criteria if the UNITED CITY OF YORKVILLE concludes that the goals of this Ordinance are better served thereby. (i) Height of the proposed antenna, antenna structure or tower; (ii) Proximity of the antenna, antenna structure or tower to residential structures and residential district boundaries; (iii) Nature of uses on adjacent and nearby properties; (iv) Surrounding topography; (v) Surrounding tree coverage and foliage; (vi) Design of the antenna, antenna structure or tower, with particular reference to design characteristics that have the effect of reducing or eliminating visual obtrusiveness; (vii) Proposed ingress and egress; and 13 Tower Ordinance (viii) Availability of suitable existing antennas, antenna structures, towers, alternative power structures and other structures, or alternative technologies not requiring the use of towers or structures as discussed elsewhere in this Ordinance. D. Height. No antenna, antenna structure, or tower shall exceed a height of one hundred(180) linear feet in aerial height. Where an arm has been installed to facilitate collocation of an additional antenna on the existing antenna structure or tower, the arm shall not exceed a length of twelve (12) linear feet. E. Setbacks and Separation. (i) Setbacks. Antennas, antenna structures or towers must be set back a distance equal to the height of the antenna, antenna structure, or tower from any off-site residential structure. Antenna structures, guy lines, and equipment shelters must satisfy the minimum setback requirements for R-1, R-2, B-1, B-2, B-3, B-4, M-1, M-2, and A-1 zoning districts. (ii) Separation. The following separation requirements shall apply to all towers and antennas for which a special use permit is required; provided, however, that the Plan Commission may reduce the standard separation requirements if the goals of this ordinance would be better served thereby, or if enforcement of said setback would effectively prohibit said tower. (a) Separation from off-site uses/designated area. [1] Tower separation shall be measured from the base of the tower to the lot line of the off-site uses and/or designated areas as specified in Table 1, except as otherwise provided in Table 1. [2] Separation requirements for towers shall comply with the minimum standards established in Table 1. 14 Tower Ordinance Table 1: Off-site Use/Designated Area Separation Distance Single-family or duplex residential units 500 Feet Principal building. Vacant single-family or duplex residentially 500 Feet zoned land which is either platted or has preliminary subdivision plan approval which is not expired. Vacant unplatted residentially zoned lands, 500 Feet including unplatted residential use property without a valid preliminary subdivision plan or valid development plan approval and any multi-family residentially zoned land greater than duplex. Existing multi-family residential units greater 100 Feet or 100%of than duplex. the Tower Height, Whichever is greater. Non-residentially zoned lands or non- None. Only setbacks residential. apply. The Fox River or any watercourse. 500 Feet, as measured from the shore. Major Highways 500 Feet, from the right-of-way. (b) Separation distances between towers. [1] Separation distances between towers shall be applicable for and measured between the proposed tower and preexisting towers. The separation distances shall be measured by drawing or following a straight line between the base of the existing tower and the proposed base, pursuant to a site plan, of the proposed tower. The separation distances (listed in linear feet) shall be as shown in Table 2. 15 TABLE 2: EXISTING TOWERS - TYPES MINIMUM SEPARATION DISTANCES Lattice Guyed Monopole Monopole > 75'High < 75'High Lattice 1,000 1,500 500 250 Guyed 1,000 1,750 1,500 1,250 Monopole >75' High 500 1,500 250 250 Monopole <75'High 250 1,250 250 250 F. Siting on Wetland Prohibited. No Antenna, Antenna Structure, or Tower shall be located in an area which has been designated as a wetland either by the UNITED CITY OF YORKVILLE,Kendall County,the State ofIllinois Department ofNatural Resources, the United States Department of the Interior or the United States Army Corps of Fngineers, and any and all governmental bodies and agencies having jurisdiction. G. FCC Signage. To the extent that signage is required by the FCC on an Antenna Structure, or Tower that signage shall constitute no more than five percent(5%) of the square footage of the Antenna,Antenna Structure, or Tower or shall be no larger than is required by the FCC, whichever shall constitute the smallest signage area. H. Preservation of Landscape. Existing mature tree growth and natural land forms on the proposed Antenna, Antenna Structure, or Tower site shall be preserved to the maximum extent possible. I. Utilities and Access Required. Radio and Telecommunications Antennas, Antenna Structures, and Towers, including, but not limited to those used for Personal Wireless Services, Personal Wireless Facilities and Unlicenced Wireless Services, shall be required to include adequate utilities, access, and/or other facilities necessary for the servicing of the Antenna, Antenna Structure or Tower. All such utilities shall be buried. • 16 Tower Ordinance 3. Signal Interference. No signal transmission from any Antenna,Antenna Structure, or Tower shall interfere with police, fire, public works or any other governmental radio band signals. In the case of the possibility of such interference based upon the frequencies selected for the proposed Antenna,Antenna Structure, or Tower, the petition for Special Use shall be denied. K. Equipment Shelter and Equipment Cabinets. (i) Equipment Shelter: A provider of a radio, television, or telecommunications Antenna,Antenna Structure, or tower may provide an equipment shelter on the site of the Antenna,Antenna Structure, or Tower. The square footage of the equipment shelter may not exceed more than twenty percent(20%) of the total square footage of the Antenna, Antenna Structure or Tower ground site or four hundred fifty (450) square feet, which ever is greater. At any Antenna, Antenna Structure, or Tower site in which more than one Antenna has been collocated, no more than three(3) equipment shelters shall be allowed. Multiple equipment shelters shall be contained under one roof if at all practicably possible. No equipment shelter shall be approved as part of the Site Plan unless appropriate electrical power and road ingress and egress facilities are planned for inclusion at the equipment shelter site. (ii) Equipment Cabinets: (a) In residential districts, the equipment cabinet or structure may be located in a front or side yard provided the cabinet or structure is no greater than four(4) feet in height or twenty-four(24) square feet of gross floor area and the cabinet/structure is located in a minimum of six(6) feet from all lot lines. The cabinet/structure shall be screened by hedging or shrubbery with an ultimate height of at least forty-two (42) to forty-eight(48) inches and a planted height of at least thirty-six (36) inches. (b) In a rear yard, provided the cabinet or structure is no greater than six (6) feet in height or sixty-four(64) square feet in gross floor area. The structure or cabinet shall be screened by hedging or shrubbery with an ultimate height of eight (8) feet and a planted heiglht of at least thirty-six (36) inches. In all other instances, structures or cabinets shall be screened from view of all residential properties which abut or are directly across the street from the structure or cabinet by a solid fence six (6) feet in height or a hedge with an ultimate height of eight(8) feet and a planted height of thirty-six(36) inches. 17 Tower Ordinance (c) In commercial or industrial districts the equipment cabinet or structure shall be no greater than six (6) feet in height or sixty-four(64) square feet in gross floor area. The structure or cabinet shall be screened by a hedge or shrubbery with an ultimate height of eight(8) feet and a planted height of at least thirty-six (36) inches. In all other instances, structures or cabinets shall be screened from view of all residential properties which abut or are directly across the street from the structure or cabinet by a solid fence six (6) feet in height or a hedge with an ultimate height of eight (8) feet and a planted height of at least thirty-six (36) inches. L. Code Requirements. Any antenna, antenna structure, or tower must meet code requirements established by the National Electrical Code, NFPA 70 and BOCA Building Code; Radio, Television Towers Codes currently in effect as required by the UNITED CITY OF YORKVILLE and all applicable marking and lighting standards as established by the Federal Aviation Administration. M. Engineering Justification. No new tower shall be permitted unless the applicant provides justification and demonstrates to the reasonable satisfaction of the Zoning Board that no existing tower, structure, or alternative technology that does not require the use of towers or structures can accommodate the applicant's proposed antenna. An applicant shall submit information requested by the Zoning Board related to the availability of suitable existing towers, other structures, or alternative technology. Evidence submitted to demonstrate that no existing tower, structure, or alternative technology can accommodate the applicant's proposed antenna may consist of the following: (i) No existing antennas, antenna structures or towers are located within the geographic area required to meet petitioner's engineering requirements; (ii) Existing antennas, antenna structure, towers or other structures are not of sufficient height to meet petitioner's engineering requirements. (iii) Existing antennas, antenna structures, towers or other structures do not have sufficient height to meet petitioner's engineering requirements; (iv) The petitioner's proposed antenna, antenna structure or tower would cause electromagnetic interference with the existing antenna, antenna structure or tower or the antenna on the existing structure would cause interference with the petitioner's proposed antenna. (v) The fees, costs, or contractual provisions required by the owner in order to share an existing Antenna, Antenna Structure, or Tower or to an adapt to an existing Antenna, Antenna Structure, or Tower are unreasonable. Costs 18 Tower Ordinance exceeding new Antenna, Antenna Structure, or Tower development are considered unreasonable. (vi) The petitioner demonstrates that there are other limiting factors that render existing Antenna,Antenna Structures, or Towers or other structures unsuitable. (vii) The applicant demonstrates that an alternative technology that does not require the use of Towers or Structures, such as a cable micro-cell network using multiple low-powered transmitters and receivers attached to a wireline system,is unsuitable. Cost of alternative technology that exceeds new Tower or Antenna development shall not be presumed to render the technology unsuitable. N. Removal of Abandoned Antennas, Antenna Structures, or Towers. Any Antenna,Antenna Structure, or Tower that is not operated for a continuous period of twelve(12)months or for which the annual administrative fee is not paid within a twelve(12) month period shall be considered abandoned, and the owner of such Antenna, Antenna Structure, or Tower shall remove same from within ninety(90) days of receipt of written notice from the UNITED CITY OF YORKVILLE notifying the owner of such abandonment. If such Antenna, Antenna structure, or tower is not removed within said ninety(90) days the UNITED CITY OF YORKVILLE shall remove such Antenna, Antenna Structure, or Tower at the owner's expense and file a lien against the real estate for the cost of removal or such other action as provided by law. If there are two or more users of a single Antenna,Antenna Structure, or Tower, then this provision shall not become effective until all users cease using the Antenna,Antenna Structure, or Tower. O. Co-Location. A request for approval of a Special Use Permit for the installation of an Antenna, alternative Antenna, Antenna Structure or Tower, the Zoning Board may by express condition require that the applicant shall allow, on a commercially reasonable basis, other providers of personal wireless telecommunications services to co-locate additional antennas or antenna structures on a free-standing pole which is part of applicant's proposed personal wireless facility, where collocation is technologically feasible. 10-15-6 NON-CONFORMING USES A. Prohibited Expansion of Non-Conforming Use. Towers that are constructed and Antennas that are installed in accordance with the provisions of this Ordinance shall not be deemed to constitute the expansion of a non-conforming use or structure. 19 Tower Ordinance B. Pre-Existing Towers. Pre-existing Towers shall be allowed to continue their usage as they presently exist. Routine maintenance (including replacement with a new Tower of light construction and Height) shall be permitted on such pre-existing Towers. New construction other than routine maintenance on a pre-existing Tower shall comply with the requirements of this Ordinance. C. Rebuilding Damaged or Destroyed Non-Conforming Antennas,Antenna Structures or Towers. Notwithstanding any provision in this Ordinance to the contrary,bona fide non-conforming antennas, Antenna Structures or Towers or Antennas that are damaged or destroyed may be rebuilt without having first obtained administrative approval or a Special Use Permit and without having to meet the separation requirements specified elsewhere in this Ordinance. The type, height, and location of the Tower on site shall be of the same type and intensity as the original facility approved. Building permits to rebuild a facility shall comply with the then applicable building codes and shall be obtained within one hundred and eighty(180) days from the date the facility is damaged or destroyed. If no permit is obtained within the time specified or if said permit expires, the Tower or Antenna shall be deemed abandoned as specified in Title 10, Chapter 15, Section 5 N. 10-15-7 ANNUAL REPORTING OF INFORMATION. Each owner of an Antenna, Antenna Structure, or Tower regulated under this Ordinance, and including those previously existing structures which would have been regulated under this Ordinance, shall, on an annual basis, furnish the UNITED CITY OF YORKVILLE, with such information as is required by the UNITED CITY OF YORKVILLE to aid with the administration of this Ordinance, such as changes in availability of space on any Tower for collocation of additional Antennas, plans to abandon a position on a Tower, thereby leaving space for the possible collocation of another Antenna, plans and/or willingness to modify said Tower and Antenna structure so as to provide for the possibility of collocation, or intentions to abandon a tower structure, or other non-proprietary information as may be required by the UNITED CITY OF YORKVILLE. Upon written notice from the UNITED CITY OF YORKVILLE to the owner thereof, the effective date of this Ordinance, which Tower and/or Antenna Structure would otherwise be regulated by this Ordinance, shall register with the UNITED CITY OF YORKVILLE, and shall provide such non-proprietary information as is deemed useful by the UNITED CITY OF YORKVILLE for administration of this Chapter. This Section is specifically deemed to have retroactive effect. Section 7: Severability. Various parts, sections and clauses of this Ordinance are hereby declared to be severable. If any part, sentence,paragraph, section or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction,the remainder of the Ordinance shall not be affected thereby. 20 Tower Ordinance Section 8: Repealer. Any ordinances or parts thereof in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. Section 9: Effective Date. This Ordinance shall be in full force and effect from and after its passage, approval by the Mayor and City Council, and publications as required by law. IN WITNESS WHEREFORE, this Ordinance has been enacted this 23rd day of March, 2000. MAYOR ! ATTEST: iSPUTY t ITY CLERK 21 STATE OF ILLINOIS ) )ss. COUNTY OF KENDALL ) ea E -sk AN ORDINANCE AMENDING AND CLARIFYING ORDINANCE NO. 2000-8 ORDINANCE AMENDING THE UNITED CITY OF YORKVILLE MUNICIPAL CODE,ADDING"WIRELESS TELECOMMUNICATIONS TOWERS AND ANTENNA"AND; PROVIDING FOR PERMITTED LOCATIONS, USES, ACCESSORY USES AND CONDITIONAL USES; PERMITS AND LEASE AGREEMENTS; AND SEVERABILITY WHEREAS, THE UNITED CITY OF YORKVILLE has enacted and Ordinance Amending THE UNITED CITY OF YORKVILLE Municipal Code, Adding"Wireless Telecommunications Towers and Antenna" and; Providing for Permitted Locations, Uses, Accessory Uses and Conditional Uses; Permits and Lease Agreements; and Severability which was passed on March 23, 2000 and enacted as Ordinance No. 2000-8; and WHEREAS, the City upon further review of said Ordinance has determined that it is desirous of amendingcertainprovisions of that Ordinance with respect to the payment of fees; p Ym and WHEREAS,paragraph"T"of said Ordinance originally provided that an Owner and/or Operator of an antenna, antenna structure or tower shall be required annually to pay the sum of Three Hundred Fifty Dollars ($350.00) on an annual administrative fee due January 1; and WHEREAS, the City has determined through a review of its procedural process for the -1- inspection and administrative cost of said facilities to have charges less than that originally anticipated; and WHEREAS, the City is desirous of providing for certain fees to be paid in the event owners or operators of said facilities do not provide private inspection reports to the City on an annual basis: NOW THEREFORE BE IT ORDAINED by THE UNITED CITY OF YORKVILLE through its City Council that it does in fact amend the Ordinance passed as Ordinance 2000-8 on March 23, 2000, to provide that the Administrative Fees charged under Section"T"of said Ordinance shall be amended and repealed and the new fee structure shall read as follows: T. 1. The annual Administration Fee payable to THE UNITED CITY OF YORKVILLE by any owner and/or operator of an antenna, antenna structure, or tower shall be the sum of Thirty-five dollars ($35.00) which shall be due on or before January 10 of each calender year commencing with calender year 2001. 2. That in the event a tower is inspected and a certification provided by the owner and/or operator of said tower or related facility showing compliance with all regulations, the above fee shall be only fee charged. In the event the owner and/or operator of an antenna, antenna structure, or tower fails to have the certification as is required annually to be filed with the City under the terms of this Ordinance, the owner and/or operator shall reimburse the City for the actual cost of the outside consultant the City deems necessary to conduct said inspection which shall be a minimum of Three Hundred Fifty Dollars ($350.00) and any additional cost incurred therein. -2- SEVERABILITY: The various parts, sections, and clauses of this Ordinance are hereby declared to be severable. If any part, sentence,paragraph, section, or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction, the remainder of the Ordinance shall not be affected thereby. REPEALER: Any Ordinances or parts thereof in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. EFFECTIVE DATE: This Ordinance shall be in full force and effect 15 days from and after its passage and approval by the Mayor and City Council. IN WITNESS WHEREOF, this Ordinance has been enacted this a\ day of 001. MIKE ANDERSON JOSEPH BESCO VALERIE BURD PAUL JAMES tr LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 20Q.. ./ MAYOR -3- PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois this__ day of , A.D. 20 01. Attest: CITY LERK Prepared by: Law Offices of Daniel J. Kramer 1107A S. Bridge St. Yorkville, IL 60560 (630)553-9500 -4- ej . UNITED CITY OF YORKVILLE To: Tony Graff, City Administrat r From: Joe Wywrot, City Engineer Subject: North Water Tower—Change rder o. 2 Date: November 24, 2003 Attached find one copy of proposed Change Order No. 2 for the referenced project. This change order, in the amount of a $5535.00 increase, is for work related to the electrical service and for painting. This change order also extends the completion date of the project to May 31, 2004. There were two choices for electrical service, those being a ground-mounted transformer and a pole-mounted transformer. The original design anticipated that a ground transformer would be installed, but Corn Ed said they would charge between $8,000 and $10,000 for that and the related conduit. Com Ed suggested that we go with a pole transformer, which they could supply at no cost. We would have to trench to a Commonwealth Edison pole on Route 47, however, and that is the $7035.00 cost listed in this change order. The original plan also called for four fox head symbols, one being located at each end of the two "YORKVILLE" letterings. As the lettering was being painted, we realized that there wasn't enough room for the fox heads, so we deleted two of them. That resulted in a $1500 deduct from the contract. The last change is a time extension(at no cost change) to the end of May 2004. Due to the delay of the Route 47 watermain contract, we cannot get water to the tower or chlorinate it until then. Please place this item ore Public Works.Committee agenda of Decem1e003 for consideration. dr`----- OW,-.v.n.> Cc: Traci Pleckham, Director of Finance Liz D'Anna, Deputy City Clerk ` 2 CHANGE ORDER Order No. 2 Date: October 29, 2003 Agreement Date: October 25, 2002 NAME OF PROJECT: Contract A.1 — Elevated Water Storage Tank OWNER: United City of Yorkville CONTRACTOR: CB & I Constructors, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Provide approximately 620' of additional trenching, rigid galvanized steel conduit and wire for 100 amp service for the Elevated Water Storage Tank 1 Lump Sum @ $7,035.00 $7,035.00 2. Deletion of two (2) foxes on Logo ($1,500.00) 3. Bituminous Pavement and Site Fencing shall be completed in the spring of 2004. Change of CONTRACT PRICE: Original CONTRACT PRICE: $1,357,999.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $1,357,999.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased)(decreased) by: $5,535.00 The new CONTRACT PRICE including this CHANGE ORDER will be: $1,363,534.00 JUSTIFICATION 1. Per deletion of on-site transformer and the addition of pole mounted transformer per Commonwealth Edison requirements. No fees will be due to Commonwealth Edison for the pole mounted transformer. 2. Per deletion of two (2) foxes on Logo. 3. Per delay of Contract A.2 — Route 47 Watermain CO-01 G:\PUBLIC\Yorkville\2001\Y001 05 Contract A.1 -E.W.S.T. Facility\Doc\chgorder02.doc A. CHANGE ORDER NO. 2 Page 2 Change to CONTRACT TIME: The completion date for all Bid Items will be extended to May 31, 2004. Approvals Required: To be effective this order must be approved by the federal agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: CB & I Constructors, Inc. Recommended by: !�-_ Engineering Enterprises, Inc. Accepted by: United City of Yorkville CO-02 G:\PUBLIC\Yorkville\2001\YO0105 Contract A.1 -E.W.S.T. Facility\Doc\chgorder02.doc u , .' _ _ ` ,; SI% CITY OF YORKVILLE C„lily*I 1 /j 1 Ij � ' WA E R - ,_ „ DEPARTMENT REPORT � �amummamam MONTH SEPTEMBER • 03 — 20 WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 450 184 13.490 4 1393 453 162 15.786 TOTAL 79. 776 CURRENT MONTH'S PUMPAGE IS 5,620,000 GALLONS MORE THAN LAST MONTH ❑ LESS 0 MORE 2,616,000 GALLONS THAN THIS MONTH LAST YEAR LESS DAILY AVERAGE PUMPED: 976,000 GALLONS / DAILY MAXIMUM PUMPED: 1 .196.000 GALLONS DAILY AVERAGE PER CAPITA USE: 122 GALLONS WATER TREATMENT CHLORINE FED: 310 LBS. CALCULATED CONCENTRATION: 1.3 MG/L FLUORIDE FED: 318 LBS. CALCULATED CONCENTRATION: 0.24 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 7, SAMPLE(S) TAKEN CONCENTRATION: 1.01 MG/L MAINTENANCE NUMBER OF METERS REPLACED : 3 NUMBER OF LEAKS OR BREAKS REPAIRED: 1 NEW CUSTOMERS RESIDENTIAL 25 COMMERCIAL INDUSTRIAL/GOVERNMENTAL • COMMENTS New Watermain put on line at Heartland and Circle Center School .. _ II III •allons lost Ak. CITY OF YORKVILLE ,,l OA =�',, (J I,.- l WATER DEPARTMENT REPORT MONTH (lrtnhPr ' 200 WELLS , WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 459 182 15.472 4 1393 453 , 163 15.400 TOTAL CURRENT MONTH'S PUMPAGE 1S 1,596,000 GALLONS MORE THAN LAST MONTH ❑ LESS 23 MORE 1.079.000 GALLONS THAN THIS MONTH LAST YEAR 0 LESS DAILY AVERAGE PUMPED: 996,000 GALLONS l DAILY MAXIMUM PUMPED: 1_414.000 GALLONS DAILY AVERAGE PER CAPITA USE: 121 GALLONS WATER TREATMENT CHLORINE FED: 505 LBS. CALCULATED CONCENTRATION: 1.9 MG/L FLUORIDE FED: 363 LBS. CALCULATED CONCENTRATION: 0.25 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION : °'92MG/L MAINTENANCE • NUMBER OF METERS REPLACED: 3 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 NEW CUSTOMERS RESIDENTIAL ..25 COMMERCIAL 2 INDUSTRIAL/GOVERNMENTAL COMMENTS New watermain Foxhighland andNorth Watermain improvement put on line All hydrants and valves exersized on water system United City of Yorkville EST. �a3County Seat of Kendall County i% .1m4, 800 Game Farm Road U) Yorkville, Illinois 60560 Q I1 • Q Phone:630-553-4350 4 �. � Fax:630-553-7575 `��L E \� METER REPAIRS/INSTALLATIONS SEPTEMBER 2003 128326 326 GARDEN CIRCLE-NEW 130893 1893 WALSH DRIVE - NEW 140100 1845 ASTER COURT - REPLACEMENT 142120 362 WALSH CIRCLE-NEW 142150 333 WALSH DRIVE-NEW 146509 509 KELLY AVENUE -NEW 146528 528 KELLY AVENUE-NEW 148554 554 REDHORSE LANE -NEW 148597 597 REDHORSE LANE -NEW 149211 211 WINDHAM CIRCLE-NEW 203180 508 HEUSTIS-REPLACEMENT 203210 605 HEUSTIS - REPLACEMENT 224070 107A COLONIAL PKWY-REPLACEMENT 241227 731 GREENFIELD TURN-NEW 264147 2147 KINGSMILL COURT-NEW 302100 304 W RIVER ST-REPLACEMENT 303010 604A TOWER LANE - REPLACEMENT 304125 305 W MAIN ST-REPLACEMENT 316030 205 PLEASURE-REPLACEMENT 324233 1381 CANNONBALL TRAIL -NEW 325235 1393 CANNONBALL TRAIL -NEW 349388 1388 CHESTNUT LANE -NEW 356207 1207 EVERGREEN LANE-NEW 356315 1315 EVERGREEN LANE-NEW 421030 505 HEARTLAND DRIVE -NEW • 423060 1258 MISTWOOD COURT-NEW 423050 1269 MISTWOOD COURT-NEW 425320 966 HOMESTEAD DRIVE -NEW 426030 1143 WHEATLAND COURT -NEW 426610 1121 WHEATLAND COURT -NEW 428270 748 ARROWHEAD DRIVE-NEW 431009 284 BRUELL ST-NEW 505328 314 E KENDALL#103 - REPLACEMENT 506020 104 COUNTRYSIDE PKWY - REPLACEMENT 731197 2197 MEADOWVIEW LANE-REPLACEMENT 733657 657 REDTAIL COURT - REPLACEMENT OCTOBER 2003 102070 208 W HYDRAULIC - REPLACEMENT 128328 328 GARDEN CIRCLE- NEW 128334 334 GARDEN CIRCLE-NEW 128367 367 GARDEN CIRCLE-NEW 128367 367 GARDEN CIRCLE -REPLACEMENT 1300503 503 GREENBRIAR DRIVE-NEW 130692 1692 WALSH DRIVE-NEW 130881 1881 WALSH DRIVE -NEW 142140 344 WALSH CIRCLE -NEW 145566 556 POPLAR DRIVE-NEW 146457 457 KELLY AVE-NEW 146493 493 KELLY AVE-NEW 146503 503 KELLY AVE-NEW 148568 568 REDHORSE LANE-NEW 149225 225 WINDHAM CIRCLE -NEW 24018001 1818A COUNTRY HILLS DR-REPLACEMENT 241225 721 GREENFIELD TURN -NEW 241228 732 GREENFIELD TURN-NEW 349348 1348 CHESTNUT LANE-NEW 356304 1304 EVERGREEN LANE -NEW 413050 305 SANDERS-REPLACEMENT 421630 989 HEARTLAND DRIVE-NEW 425250 935 HOMESTEAD - REPLACEMENT 425270 947 HOMESTEAD-NEW 427040 1034 STILLWATER COURT-NEW 428240 733 ARROWHEAD DRIVE -NEW 428330 798 ARROWHEAD DRIVE-NEW f / )i �+ UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Well No. 7 Drilling— Change rder o. 2 Date: December 17, 2003 Attached find a request from Layne-Western to extend the completion date of this project from December 27, 2003 to January 30, 2004. Also attached is a letter from EEI recommending approval of this request. I concur with the recommendation. Please place this item on the Public Works Committee agenda of December 22, 2003 for consideration. If approved, I will have a formal change order prepared and submitted in time for the following Committee of the Whole agenda. Cc: Eric Dhuse, Director of Public Works 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Englnesring Enterprisss. Inc_ December 17, 2003 Mr. Joe Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Contract C.6 -Water Well No. 7 United City of Yorkville Kendall County, Illinois Dear Mr. Wywrot: Layne-Western has requested an extension to January 30, 2004 for the completion of the construction of Water Well No. 7. The original contract completion date was December 27, 2003. Their request is based on the fact that they mobilized to the site later than they would have preferred due to their busy drilling schedule and the time required to install the extended length of surface casing. Since it does not appear that they are interfering with the Elevated Water Storage Tank construction and since the Well House contractor does not plan to mobilize until later in January, EEI recommends granting this extension. We will forward a formal change order for this time extension next week. If you have any questions or comments with regard to this matter, please do not hesitate to call me at 630/466-9350. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Timothy P. Farrell, P.E. Project Manager TPF/ard pc: Mr. Tom Healy, P.E., Layne-Western PGW, JWF — EEI \\snapl\DOCS\PUBLIC\Yorkville12003\Y00310 Contract C.6 Well No.7\Doc\Icofyo02.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying Layne-Western a division of Layne Christensen Company 721 West Illinois Avenue • Aurora,Illinois 60506-2892 • Phone:(630)897-6941 •Fax:(630)897-6976 December 16, 2003 Mr. Joe Wywrot, City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: City of Yorkville Well 7 Dear Joe: We wish to submit this letter to address the need for a time extension on the Well No. 7 project. We prefer not to bore you with any fabricated excuses for the delay. While the extra 92' of overburden drilling was significant, we just simplyendured longer drilling times than anticipated in combination with our busy drilling schedule not allowing us to start sooner than we estimated. Please find enclosed our revised Project Schedule. We feel the estimate revisions reflect a conservative approach, especially considering the sometimes brutal nature of winter-time drilling. We request an extension of our Well No. 7 contract to January 30, 2004, which should allow us a cushion for completely demobilizing our equipment after the well testing. We thank you for your consideration in this matter and if you have any questions, please do not hesitate to contact us. Yours very truly, Layne-Western Company a division of Layne Christensen Company Thomas P. Healy, P.E. Assistant District Manager TPH/lb cc: Engineering Enterprises, Inc. Lyne UNITED CITY OF YORKVILLE, IL WATER WELLS 7 Estimated Project Schedule 12/16/03 (Rev) Well No. 7 —Drilling Estimated Completion(ACTUAL) • Mobilization: Week of 11/04/03 (11/04/03) • Drill 29"hole and set/cement 24" casing to 189' (281') Week of 11/07/03 (11/20/03) • Drill 23"hole (pilot hole) to est. 1346' (1353') Week of 11/13/03 (12/10/03) • Drill 23"hole (reaming) to est. 1346' t'49� 12/21/03 • Install and cement 18" casing 12/24/03 • Drill 17"hole to estimated depth of 1529' 12/31/03 • Demobilization Week of 1/05/04 • Development and testing 1/23/03 NOTE: Short Holiday weeks may hinder completion of certain phases of work. Test Pumping Phase We would anticipate the use of a Pump Service Rig or 36L Cable Tool Rig with mobilization soon after demobilization of drilling rig. UNITED CITY OF YORKVILLE To: Tony Graff, City Administrat r From: Joe Wywrot, City Engineer . s, Subject: City Hall Parking Lot—Change Order No. 2 Date: December 16, 2003 Attached find one copy of Change Order No. 2 for the referenced project. This change order, in the amount of an $8,054.22.22 decrease, is the final balancing change order. Please refer to the change order for details. The pay items that resulted in major decreases were related to subgrade repair, aggregate base, and certain storm sewer items. We found one soft spot in the subgrade near the entrance to the parking lot but other than that it was'in good condition, therefore we didn't need to use all of the Porous Granular Embankment. We also had a significant reduction in the aggregate base quantity, which was due to an error in calculating the plan quantity. Lastly, the light well that was proposed for the west side of city hall was not constructed, therefore we didn't have to construct those storm sewer items. There was an increase in striping due to adding the handicap symbol for both stalls, and also for narrowing the distance between diagonal stripes. Please place this item on the December 22, 2003 Public Works Committee agenda for consideration. Cc: Traci Pleckham, Director of Finance UNITED CITY OF YORKVILLE Project City Hall Parking Lot Change Order No. 2(Final) Contractor. S&K Excavating&Trucking, Inc. Date: 11-Dec-03 Address: 7225 Caton Farm Road Yorkville, Illinois 60560 Awarded or Revised Adjusted No. Item Quantity Quantity Difference Unit Unit Price Total Cost 1 Earth Excavation 835 835 0 CY $20.45 $0.00 2 Geotextile Fabric(©subgrade) 1091 1091 0 SY $1.60 $0.00 3 Porous Granular Embankment 140 19.89 -120.11 TON $14.00 ($1,681.54) 4 Aggregate Base Course, Ty B 552 328.9 -223.1 TON $12.50 ($2,788.75) 5 B6-12 Curb 221 214 -7 LF $12.00 ($84.00) 6 B6 Curb 196 196 0 LF $11.00 $0.00 7 Bit. Matls. (Prime Coat) 300 261.6 -36.4 GAL $1.70 ($65.28) 8 Bit. Binder Course(2.5") 143 131.3 -11.7 TON $43.50 ($508.95) 9 Bit. Surface Course(1.5") 86 92.6 6.6 TON $46.40 $306.24 10 Storm Sewer Removal 1 1 0 LS $800.00 $0.00 11 Storm Structure Removal 3 2 -1 EA $400.00 ($400.00) 12 12"RCP Storm Sewer 163 163 0 LF $16.50 $0.00 13 8"PVC Storm Sewer 16 16 0 LF $15.00 $0.00 14 6"PVC Storm Sewer 191 12 -179 LF $14.00 ($2,506.00) 15 Storm Manhole,5'dia. 1 1 0 EA $1,700.00 $0.00 16 Catch Basin,Ty A 2 2 0 EA $1,600.00 $0.00 17 Inlet,Ty A 1 0 -1 EA $850.00 ($850.00) 18 Connect to Existing Structure 8 4 -4 EA $400.00 ($1,600.00) 19 Structure Adjust 1 1 0 EA $300.00 $0.00 20 Sidewalk Removal 696 632.4 -63.6 SF $0.75 ($47.70) 21 PCC Sidewalk 1011 1171 160 SF $6.00 $960.00 22 Parking Lot Light&Fdn. 3 3 0 EA $1,835.00 $0.00 23 RGS Conduit, 1.5" 233 233 0 LF $9.50 $0.00 24 T&B for Electrical Work 233 233 0 LF $4.95 $0.00 25 Cable,#10 550 550 0 LF $1.60 $0.00 26 Metal Post Assembly 4 4 0 EA $155.00 $0.00 27 Sign Panel,Ty 1 13 13 0 SF $15.50 $0.00 28 Striping,4"line 390 642 252 LF $3.55 $894.60 29 Striping, Letters&Symbols 18.3 36.6 18.3 SF $38.20 $699.06 30 Furnishing &Placing Topsoil,6" 630 563 -67 SY $4.00 ($268.00) 31 Seeding, Class 1 630 563 -67 SY $0.50 ($33.50) 32 Erosion Control Blanket 630 563 -67 SY $1.20 ($80.40) 33 Parking Lot Light(Change Order#1) 1 1 0 EA $1,285.00 $0.00 Net Change -$8.054.22 Previous Changes: $1,285.00 Total of Changes to Date: ($6,769.22) Awarded Contract Amount $82,899.66 Final Contract Amount $76,130.44 Reason for Change: Final balance (� Recommend for Approval: L. Date: O. _1 3 of Yorkville Approved: 4✓�/,/jib ,, j4,_./ Date: / r/A.3 S&K Excavating&Trucking, Inc. Approved: Date: City of Yorkville 2QED CeTyo ..,; � Yorkville Police Department Incident Report Summary �-` X1836 November 12, 2003 to December 12, 2003 0 141.E 11-12-03 0715 031385 Domestic Situation 300 Blk. Mulhern Court A verbal altercation occurred between two adults. No arrests. 11-13-03 0644 031393 Burglary from Motor Vehicle 200 Blk. Dickson Court A stereo was taken from the inside of a vehicle parked at the location. Victim was unsure if the doors had been locked or not. Value taken - $189. 11-13-03 0743 031394 Driving Under the Influence Route 47/Greenbriar Road Based on a cell phone tip, Officers located a vehicle possibly being driven by a subject under the influence. Upon finding the vehicle, Officers had probable cause to pull the vehicle over and arrested its driver for DUI. Subject was also charged with Illegal Transportation of Alcohol and Driving Without Insurance. 11-13-03 1524 031395 .....Criminal Trespass to Land Raintree Subdivision Subject wanted to sign a Trespass Agreement mainly due to mini-bikes on the property without peauiission. 11-14-03 0104 031397 Driving While License Suspended/Possession....Route 47/Route 126 Subject stopped for driving on a suspended license and charged with such. Subject also had two warrants, not valid in Kendall County. Upon searching the interior of the vehicle, officers located a large bag containing individually bagged portions of cannabis along with an open container of alcohol liquor. Subject was then charged with Possession with Intent to Deliver and also Illegal Transportation of Alcohol. 11-14-03 1230 031398 Warrant Arrest 9000 Blk. Route 34 A subject known to be wanted was pulled over on a traffic stop. Subject was arrested for said warrant and transported to Kendall County Corrections. 11-14-03 1850 031404 Motor Vehicle Theft (Unfounded by Officers)...100 Blk. S.Bridge Street Victim called to say a parked motor vehicle that was marked "For Sale" was missing, presumed stolen. Yorkville Officers conducted an extensive investigation finding information that a landlord had towed the vehicle for being parked on the property. Case was unfounded. 11-15-03 0028 031406 Consumption of Alcohol/Zero Tolerance Rt. 34/Countryside Pkwy A vehicle was observed passing vehicles erratically. Upon stopping the vehicle, the driver, under the age of 21, was found to have been consuming alcoholic beverages. Driver was arrested for Zero Tolerance and a passenger, also under 21, was arrested for Consumption By Minor. 11-15-03 1130 031407 Harassment By Telephone 500 Blk. Colton Street A threatening message was left on the victim's telephone after a disagreement over a business occurred. 1 of 9 Incident Report Summary - 031385 to 031545.doc '} f° Yorkville Police Department Incident Report Summary November 12, 2003 to December 12, 2003 4LE 0- 11-15-03 1940. 031408 Mischievous Conduct 500 Blk. Powers Court A vehicle drove off of the roadway into the victim's yard. No damage done to grass/yard. 11-15-03 2318 031409 Driving While License Suspended Route 47/Route 71 Driver was found to be driving on a suspended driver's license. After attempting to elude police and being involved in an accident, the driver of the vehicle was arrested for such. Tickets were also issued for Improper Lane Usage, No Registration and Operating Uninsured Motor Vehicle. The passenger was recovered as described 031411, after running from the scene of the accident. 11-15-03 2318 031411 Resisting Arrest/In-State Warrant Route 71/Route 47 Passenger from Report#031409 was located at an area business, coated in mud. Subject was found and arrested, as they had an in-state warrant for their arrest. 11-16-03 1205 031413 Warrant Arrest 100 Blk. W.Main Street Subject was located and arrested on three outstanding warrants. Subject was transported to Kendall County Corrections for booking. 11-17-03 0717 031415 Criminal Damage to Property Route 34/Bristol Ridge Rd. Heavy construction equipment was damaged by rocks. Damage valued at $700. 11-17-03 1331 031416 Forgery 200 BIk. E.Veterans Pkwy Victim's soon to be ex-spouse had possession of a check book then wrote and cashed two bad checks totaling $130 at an area business. 11-17-03 1418 031417 Burglary from Motor Vehicle 900 Blk. East Spring Street A CD Wallet containing approximately 125 CD's was taken from an unlocked vehicle parked outside the residence. Value of property approximately $1875. Subject was advised to lock his car doors from now on. 11-18-03 0439 031420 Suspicious Vehicle 500 BIk Heustis Street Complainant stated there was a suspicious pickup truck stopping at houses and driving around her neighborhood. When Officers questioned whether it could have been delivering newspapers, complainant stated no. The next morning, officers patrolled the neighborhood and found the old pickup truck(recognized as a paper delivery person by officers) and talked with the driver, who confirmed their identity. Officers then explained their findings to the complainant. Complaint was unfounded. [1-18-03 1050 031421 Criminal Trespass Field Behind Coralberry Ct Two individuals riding mini-bikes in a field behind Greenbriar Subdivision were located and told to stay off of the property. Officers are still trying to get a hold of the property owner to see if charges want to be filed. 2of9 Incident Report Summary - 031385 to 031545.doc sSi Yorkville Police Department Incident Report Summary es i. 'E3` November 12, 2003 to December 12, 2003 pO 11-18-03 1630 031424 Fraud 700 Blk. Teri Lane Victim stated $550 had been charged to their telephone account without their permission, possibly a second account had been opened through identity theft. Pending investigation. 11-18-03 1650 031425 Warrant Arrest 100 Blk. S.Bridge Street While attempting to locate a missing juvenile, a subject's name was ran after Officers had contact due to questioning the subject. A valid warrant was found and subject was arrested for such. 11-18-03 1930 031426 Domestic Situation 200 Blk. Hillcrest Avenue A verbal altercation occurred between two adults. No arrests. 11-18-03 2235 031427 Accident With Injuries Route 47/Galena Road Single car accident. As Unit 1 had negotiated a banked curve, its tires lost traction and Unit 1 left the roadway, turning sideways and rolling over once before coming to a rest 200 feet from where it had left the roadway. 11-19-03 1533 031428 Residential Burglary 1400 Blk. Evergreen Lane Various video game equipment and electronic equipment was stolen after a juvenile home sick from school decided to go to an area park with an acquaintance. One offender then burglarized the unlocked, unattended home and distributed the stolen goods to the other offenders. Some equipment was recovered from inside a vehicle located at one of the offender's residences. Total of stolen property - $2930. Recovered Property totals $1070. 11-20-03 0926 031429 Accident With Injuries Route 47/Landmark Ave Unit 2 was stopping for a yellow light. Unit 1 looked down and did not notice Unit 2 stopping for the light, colliding into the rear of Unit 2. Unit 1 issued a citation for Failure To Reduce Speed To Avoid Accident. Unit 2 issued a citation for Not Wearing Seatbelt. 11-20-03 1020 031430 Retail Theft 200 Blk E.Veterans Pkwy. Arrested offender was caught trying to purchase several items using insufficient fund checks. Subject was banned from the store property. 11-20-03 1429 031432 Criminal Trespass to Land 200 Blk. E.Veterans Pkwy. Subject from Report#031430 returned to the store property and was found at their customer service desk. Officer's escorted the subject from the store and arrested subject for Criminal Trespass. 11-21-03 0730 031437 Warrant Arrest 1400 Blk. N.Bridge Street Upon checking an abandoned vehicle, Officers located the owner who was found to have a warrant for their arrest. Subject was taken into custody for said warrant. 11-21-03 0830 031439 Domestic Battery 1800 Blk. Country Hills Offender was arrested after battering a member of their family. 3 of9 Incident Report Summary - 031385 to 031545.doc r' 2 i &s Yorkville Police Department Incident Report Summary 1836 November 12, 2003 to December 12, 2003 S iicy - y 11-21-03 1410 031442 Criminal Damage to Property Town Square Park Two juvenile offenders had unscrewed and broken two light bulbs from the City's holiday decorations located at Town Square Park. Offenders were released into their parents' custody. 11-21-03 1750 031445 Domestic Situation Rt. 34/Countryside Pkwy A verbal situation between a parent and child occurred while driving a vehicle. The child exited the vehicle and was later recovered by officers. Officers mediated between the two and the child went home with the parent. 11-22-03 0945 031447 Accident With Injuries Van Emmon St/Heustis St Unit 1 attempted to stop at intersection, slid on the gravel on the roadway and struck Unit 2, causing Unit 2 to spin and tip onto its side. Unit 1 issued a citation for failing to yield at a traffic control device. 11-22-03 1255 031449 Warrant Arrest 300 Blk. E.Van Emmon St. While investigating a missing person report, a subject being spoken to about the incident was found to be wanted on a valid arrest warrant. Subject was taken into custody for such. 11-22-03 1845 031450 Retail Theft 1400 Blk. Cannonball Trail The retail store said subjects took two razors and refills, however, officers located no items not accounted for on receipts in the subjects' vehicle. Case unfounded. 11-22-03 2015 031451 Mischevious Conduct 400 Blk. S.Dover Court Victim stated an egg was thrown at a window causing a screen to pop out. Several more eggs landed on the sidewalk in front of the residence. No monetary damage. 11-23-03 0222 031453 Warrant Arrest 1400 BIk. N.Bridge Street Subject was found parked at a business location and upon running a license plate, was found to have a valid warrant for their arrest. Subject placed under arrest for said warrant. 11-24-03 0353 031456 No Valid Driver's License Route 34/Center Parkway A vehicle went through a yellow light at an intersection at a high rate of speed. Subject was found not to have a valid driver's license. Subject was ticketed for such and issued a written warning for Failure To Yield—Traffic Device. L1-24-03 0820 031458 Possession of Cannabis 700 BIk. Game Farm Road School administration completed an administrative search on a student where .25 grams of a green leafy substance was located on their person. Subject and substance were turned over to SRO Helland. 4 of 9 Incident Report Summary- 031385 to 031545.doc ice,_T Yorkville Police Department Incident Report Summary � , 'e"I November 12, 2003 to December 12, 2003 ______) 11-24-03 2245 031461 No Valid Driver's License/Speeding Route 47/Galena Road Offender was stopped for a speeding violation. Offender was found not to have a valid driver's license. Offender was ticketed/arrested for such then transported to Kendall County Corrections for booking. 11-25-03 0047 031462 No Valid Driver's License Route 47/Wheaton Drive Offender was stopped for failing to dim their high beam lights. Offender was found not to have a valid driver's license. Offender was ticketed/arrested for such then transported to Kendall County Corrections for booking. 11-25-03 0730 031463 Theft Over $300 1100 Blk. Homestead Drive Scaffolding at a construction site was taken. Subjects responsible were located, however, there is an extensive pending investigation to find out how they came into possession of the equipment. The equipment was returned to its rightful owner. 11-25-03 1445 031464 Retail Theft 2000 Blk. S.Bridge Street $11.68 worth of gasoline was taken from an area business. Unknown description of offender. 11-27-03 1220 031474 No Valid Driver's License Route 126/Route 47 Offender was pulled over for not wearing their seatbelt. Offender was found not to have a valid driver's license. Passenger of vehicle had a valid license and was issued a citation for Allowing Unauthorized Person To Drive. Both subjects were issued seatbelt tickets and driver was also issued a ticket for not having insurance on the vehicle. 11-27-03 1425 031475 Retail Theft 700 Blk. S.Bridge Street Victim stated a lock was not secured properly on her antique booth. She noted a bracelet missing from her booth appraised at $8775. Pending investigation. 11-28-03 1228 031476 Warrant Arrest Countryside Pkwy/Rt. 47 Registered owner of a vehicle was found to have a valid warrant for their arrest. They were pulled over, identified and arrested for such. 11-29-03 0830 031477 Suspended Driver's License/Stolen Property Route 34/Route 47 Officers stopped a subject who was driving and known to have a suspended driver's license. Subject was arrested for such. Upon searching the subject's vehicle, stolen property was recovered that had been taken from a previously mentioned report. Subject arrested and transported to Kendall County Corrections for booking. 11-29-03 2245 031479 Drunkeness 1500 Blk. Stoneridge Court Upon investigating a loud noise complaint, Officer was confronted by a drunken subject who had stormed out of a residence towards the officer. After a short verbal confrontation, officers allowed subject to return home. 5 of 9 Incident Report Summary- 031385 to 031545.doc e.oc,-;> . ° Yorkville Police Department Incident Report Summary E�. ,ea6 November 12, 2003 to December 12, 2003 i =� � E %VV. 11-30-03 1704 031480 Retail Theft 2000 Blk. S. Bridge Street $10 worth of fuel was stolen by an unknown subject. 11-30-03 2334 031481 Suspended Driver's License Route 34/Sycamore Road Offender was stopped after Officers learned offender was driving on a suspended driver's license. Offender was charged with such and transported to Kendall County Corrections for booking. 12-01-03 0833 031482 Burglary 100 Blk. W.Veterans Pkwy. Entry was gained to the business overnight. Employees arrived to work to find the front door shattered. The drawers had been looked through by offenders, however, no money was found and nothing had been taken. 12-02-03 0020 031483 Criminal Damage to Property Route 47/Landmark Ave. While patrolling, it was found that the left pillar of the Jewel-Osco sign had been struck and bricks were left hanging. Upon closer investigation, it was found that the pillar had been hit by a semi. No known suspects at this time. Damage estimated at $500. 12-02-03 1823 031484 Mischievous Conduct 1400 Blk. Cottonwood Trail Victim stated this happened 12-01-03 at 1600 hours. Delayed report. Victim reported that unknown persons had broken an egg on her storm door in the front of the house. 12-03-03 0739 031486 Criminal Damage to Property 1200 Blk. N.Bridge Street A vehicle located at the above address was damaged by unknown offenders. Damage - $450. 12-03-03 0739 031487 Criminal Damage to Property 1200 Blk. N.Bridge Street A vehicle located at the above address was damaged by unknown offenders. Damage- $325. 12-03-03 0739 031488 Criminal Damage to Property 1200 Blk. N.Bridge Street A vehicle located at the above address was damaged by unknown offenders. Damage - $100. 12-03-03 0800 031489 Burglary from Motor Vehicle Route 34/Eldamain Road Officer responded to the Hydraulics Automotive business on Route 34 and Eldamain Road in regards to a number of vehicles with shattered windows and some property taken from inside. This vehicle had a $150 stereo missing and damage estimated $250. 12-03-03 0910 031490 Warrant Arrest 804 Game Farm Road Offender came to the Yorkville Police Department and turned himself in to officers. Subject was arrested on a valid warrant and transported to Kendall County Corrections for booking. 12-03-03 1259 031493 Criminal Damage to Property 300 Blk. E.Kendall Drive Unknown individuals shot BB's into the vinyl siding on two units at 300 Blk. E.Kendall Drive. Estimated value to repair damage is $150. 6of9 Incident Report Summary - 031385 to 031545.doc eC!T} j Yorkville Police Department Incident Report Summary ES 1T% .,.`` 1E3SNovember 12, 2003 to December 12, 2003 . =p �1,Q, 0-s' 12-03-03 2121 031496 Domestic Situation 800 Blk. Homestead Drive A verbal altercation occurred between two adults. No arrests. 12-03-03 0800 031498 Burglary from Motor Vehicle Route 34/Eldamain Road Officer responded to the Hydraulics Automotive business on Route 34 and Eldamain Road in regards to a number of vehicles with shattered windows and some property taken from inside. This vehicle had damage estimated at $250. 12-03-03 0800 031499 Burglary from Motor Vehicle Route 34/EIdamain Road Officer responded to the Hydraulics Automotive business on Route 34 and Eldamain Road in regards to a number of vehicles with shattered windows and some property taken from inside. This vehicle had damage estimated at $250. 12-03-03 0800 031500 Burglary from Motor Vehicle Route 34/Eldamain Road Officer responded to the Hydraulics Automotive business on Route 34 and Eldamain Road in regards to a number of vehicles with shattered windows and some property taken from inside. This vehicle had damage estimated at$250. 12-03-03 0800 031501 Burglary from Motor Vehicle Route 34/Eldamain Road Officer responded to the Hydraulics Automotive business on Route 34 and Eldamain Road in regards to a number of vehicles with shattered windows and some property taken from inside. This vehicle had damage estimated at $1000. 12-04-03 0930 031505 Theft$300 and Under 797 Game Farm Road Unknown person took the victim's purse from the locker room at the Yorkville High School. Valued at $135. 12-04-03 2254 031506 Suspended Driver's License Route 34/Eldamain Road Offender was pulled over for having a loud muffler. Officer found out offender was driving on a suspended driver's license. Offender was arrested for such and transported to Kendall County Corrections for booking. Citations were also issued for Operating Uninsured Motor Vehicle, Muffler Violations, and Operating a Motor Vehicle with a Suspended Registration. 12-05-03 0038 031507 Driving Under the Influence Route 34/Cannonball Trail Offender was seen crossing four lanes of traffic and ended up in the ditch of the roadway. Offender was checked by Officers and failed sobriety tests. Offender was taken into custody for Driving Under the Influence of Alcohol. Offender was transported to an area hospital where blood and urine samples were taken to be tested for the presence of alcohol/drugs. Case pending results of tests. 7 of 9 Incident Report Summary- 031385 to 031545.doc ; i3=. s Yorkville Police Department Incident Report Summary ES' .-s November 12, 2003 to December 12, 2003 9 - o` 4CE � �2 ,V� 12-05-03 1021 031509 Suspended Driver's License Route 47/Somonauk Street Police ran a registration check on vehicle and discovered registered owner had a suspended driver's license. Police stopped the vehicle and subsequently arrested the driver for such. Police discovered the driver had seven rounds of 9mm ammunition in his possession and did not have a valid Firearms Owner Identification (FOID) Card. 12-05-03 1408 031513 Retail Theft 200 Blk. E.Veterans Pkwy. Suspect was seen by an employee of the store loading items into a shopping bag. She then attempted to leave the store without paying for the items. Suspect was arrested on the scene. Total attempted to be taken - $24.53. 12-05-03 1436 031514 Criminal Damage to Property 200 Blk. River Road A lock on a garage door was reported damaged when a repossesor attempted to break into the wrong garage door. Police were called and suspect fled the scene prior to police arrival. 12-05-03 1800 031516 Retail Theft 1300 Blk. N.Bridge Street A juvenile offender stole a joystick and walked out of the store. When the security alarms sounded, the juvenile ran out the store, threw the joystick to the side and ran away. The juvenile was apprehended and was banned from the property. 12-06-03 1254 031517 Retail Theft 2000 Blk. S. Bridge Street $17.03 worth of fuel was taken from the business by unknown offender. 12-06-03 1338 031518 Warrant Arrest 100 BIk. Schoolhouse Road Subject was known to Officers as being wanted on an arrest warrant. Subject was located, identity was confirmed and was arrested on said warrant. 12-06-03 1830 031519 Theft 5300 and Under 300 BIk. Center Parkway Wire framed reindeer were taken from a residence. Valued at $20. 12-06-03 2000 031520 Disorderly Conduct Route 71/Village View Dr. Two juveniles were throwing rocks at cars on Route 71 when a vehicle was hit. The juveniles were apprehended and released to their parents. No damage was done to the vehicle. 12-07-03 0032 031522 Consumption by Minors 1500 Blk. N.Bridge Street Multiple juvenile and under-age young adults were charged with Consumption by Minors after a party was broken up by officers. 12-07-03 0948 031523 Domestic Battery 1700 Blk. John Street Spouses got into an argument. One threw a coffee mug across the room, then swung a broom at the other, striking the other's hand. Offending spouse was arrested and transported to Kendall County Corrections to await bond call in front of a judge. 8 of 9 Incident Report Summary - 031385 to 031545.doc '_.. o ; 1' Yorkville Police Department Incident Report Summary November 12, 2003 to December 12, 2003 v" �CE {V 12-09-03 1301 031528 Driving While License Suspended Route 71/Route 126 Police ran a registration check on a vehicle and discovered the registered owner had a suspended driver's license. Police subsequently stopped the vehicle and cited the driver for such. 12-09-03 1325 031529 Retail Theft 700 Blk. S.Bridge Street A Tiffany bowl was taken from an antique booth. Two subjects entered the store. One distracted the clerk in another room and the second allegedly stole the item valued at $8000. Pending investigation. 12-09-03 1411 031530 Accident With Injury Marketview Drive Unit 1 (one car accident) was northbound on Marketview Drive when Unit 1 went off the roadway and struck a light pole. 12-10-03 0923 031534 Warrant Arrest Route 47/Wheaton Drive Offender was stopped and arrested on a valid warrant out of LaSalle County. 12-10-03 1030 031535 Theft$300 and Under 500 Blk. Kelly Avenue Victim stated that some time over the past weekend, four sets of holiday lights were taken from the residence. Value of lights - $20. 12-10-03 1050 031536 Suspended Driver's License Rt. 126/Wooden Bridge Dr. Police ran a registration check on a vehicle and discovered the registered owner had a suspended driver's license. Police stopped the vehicle and subsequently arrested the driver for such. 12-12-03 0730 031538 through 031544— Criminal Damage Reports Beat 40/Multiple Locations Ten (10) residences had their garbage cans ran over by a vehicle. Offender's were unable to be located. 9 of 9 Incident Report Summary- 031385 to 031545.doc �� !, o , Yorkville Police Department Memorandum � � 804 Game Farm Road Esierti 1836 Yorkville, Illinois 60560 Telephone: 630-553-4340 A' Fax: 630-553-1141 LE Date: December 11, 2003 To: Chief Harold 0. Martin III From: S/Sgt. Ron Diederich Reference: Alpha Speed Trailer Report Chief The MPH Alpha Speed Trailer was deployed on the following dates and locations during the month of November, 2003. November 5 through November 7 Center Pkwy. northbound at Countryside Pkwy. November 11 through November 14 Game Farm Rd. southbound at City Hall November 18 through November 22 Heartland Drive northbound at swimming pool November 26 through November 29 Somonauk St. eastbound at Freemont St. The trailer was in operation for 310 hours this month. Respectfully, --------- stlIK S/Sgt. Ron Diederich Peootif if OUR RL'`.�A ao t r PH414.414.S VI � / `OUNDED 01-, YORKVILLE POLICE DEPARTMENT CHIEFOFPOLICE804 Game Farm Road Phone (630) 553-4340 Harold O.Martin Ill Yorkville,Illinois 60560 Fax (630) 553-1141 Date: December 11, 2003 To: Chief Harold 0. Martin III From: S/Sergeant Ron Diederich Reference: Monthly Mileage Report During the month of November 2003, the Yorkville Police Department logged a total of 14,822 miles. Individual miles are: MonthlyCurrent Reassign / Squad Vehicle Squad Usage Miles Miles Replace Date M-1 2001 Ford Crown Victoria Patrol 1,683 63,398 2004/2005 M-2 1996 Chevrolet Caprice Admin. 311 "131,321 2004/2005 M-3 1998 Ford Crown Victoria Admin. 62 117,350 2003/2004 M-4 2002 Chevrolet Impala Patrol 2,448 38,723 2005/2006 M-5 1998 Ford Crown Victoria Admin. 192 109,833 2003/2004 M-6 2003 Chevrolet Impala Chief 724 ` 10,403 2007/2008 M-7 2001 Ford Crown Victoria Patrol/Support 457 68,140 = 2004/2005 M-8 2004 Ford Crown Victoria Patrol 961 5,481 2007/2008 M-9 2000 Ford Crown Victoria Lieutenant 252 60,982 2004/2005 M-10 1991 Ford Thunderbird DARE 211 123,322 2004/2005 M-11 2003 Ford Crown Victoria Patrol Sgt. 296 27,3,41 2005/2006 M-12 1999 Ford Expedition Patrol/Trucks 789 43,452 2009/2010 M-13 2001 Ford Crown Victoria K-9 1,690 35,860 2010/2011 M-14 2003 Ford Crown Victoria Patrol 4,26540,006 2005/2006 M-15 2004 Ford Crown Victoria Patrol Sgt. 481 3,518 2007/2008 Yorkville Police Department Manlaour Report - November 2003 PATROL : : -OCT'02 NOV 02 "DEC 02 '",,,,'JAN .." '?":FM3 , ".MAR ' APR s'.,MAY,i JUN JUL` z .1 AUG SEI' ',OCT,0 NO,V 2003-:TOTALS. Accidents 21.37 26.05 1180 16 00 16.751 21.751 9.75 18.02 21 92 18 52 21251 47.33 20.25121.781__ 233.32 dnu AnisuA ative ctivity 650.83 502.75 326.80 432.67 316A2 354.65 293.67 2710734608 415.17 330.25 38527166625! 574 23 4,385.73 Animal Complaints 3.17 3.25 2.33 2.50 4.75 3.92 2.08 9.83 5.42 9.70 2.751 6 001 3.50 2.67 -5.3.1i Arrest Activity 15.421. 20.98 m 21,67 21.82 24.63 26.58 35 33 20.33 37.75 4 L75 28.081 19.1716.3853.22325.04 Assist Agencies 110.031109.68 98.48 115.82 125.00 106.42 109.42 132.60 126.06 154.75 170.27 148.88 119.17 158.58 1,466.97 Community Relations 41.28 42.75 42.58 27.50 25.42 37.58 30.87 64.50 46.67 85.92 94.42 61.33 44.75 59.42 578.38 Departmental Duties 74.75 74.58 8 . 87 7. 943 .58 90 7 8 2.08 87.00 77.83 80.73 79.08 92.98 77.22 98.30 107.28 957.16 Investigations 143.33 106.75 142.92 116.87 89.42 100.50 45.08 99.25 112.08 ....__.._.89.251...__.. 50.42 94.73 147.17 944.77 Ordinance/Traffic Violations 66.98 71.07 83.78 63.10 86.82 6333 84.00 69.15 58.22 46.001_ 64.42 72.88 48.83 145.33 802.08 Personnel Activity 618.25] 649 75 698 58 4,66.35___344,36 434.97 516.75 427.25 527 93 614.071___464.57 597 57 677:45____710.43 5,781.64 Preventive Patrol 541 97 '556.8'3 585.83 -52633,1 5-58.52 *6'22780 688.13 718.98 -6-2-6-.8-3- 78957 952.50 -77-4.--12 1 996 28 '":731.-1/2 7,981.98 Public Complaints 45 28 45.03) 44.17 36.13 40.33 51.95 63 67 64.33 62.77 84.43 99.75 63.98 104.32 123.22 794.88 Public Services 39 20 20 58{ 34 38 35 67 31.33 36.75 28.75 33.08 28.67 38.67 30.75 49.67 64.95 45.83 424.12 Report Activity174 83 _13938 _12933 17733 114.73 14335 172 90 119.58 13150 156.83 189.25 161.82 23127 37120 1,970 16 School Activity 218.08 147.08 174.75 230.08 192.83 252.75 166.33 213.00 61.75 4.75 74.83 226.08 358.07 159.75 1,940.22 Traffic Activity 226.50 301.58 328.58 309.17 287.98 257.50 241.33 252.75 212.75 216.30 267.33 250.83 289.75 352.87 2,938.56 Training 274.92 160.20 19.17 127.83 102.33 128.08 290.42 333.08 164.00 241,08 102.671 110.07 354.65 234.42 2,188.63 ADMINISTRATIVE 'OCT021-NOV02t: ;DEC":02 JAN:-" FLLI'" :MAR " =-",APR:... . 'MAY,,. 'JUN JUL AUG -"SUP , OCT'...., ,"NOV 2003 TOTALS Chief 173.33 173.331 173.33 173.33 173.331 173.33 173.33 173.33 173.33 173.331 173.33{{ 173.33 173.33 173.33 1,906.63 CPAT Officer 173.33 173.33 173.33 173.33 173.33 173 33 173 33 173.33 173 33 173.33 173.33 173.33 173.33 173.33 1,906.63 Crossing Guards(In Days) 47.00 36.00 32.00 38.00 33.50 34.00 32.00 40.50 8.00 0.00 8.00 42.00 43.50 32.00 311.50 Lieutenant 173.33 173.33 173.33 173.33 17333 173.331 173.33 17333 17333 17333 17333 17333 17333 17333 1,906.63 Office Supervisor 173.33 173.33 173.33 173.33 173.331 173.33 173.33 173.33 173.33 173.33 173.33 173.331 173.33 173.33 1,906.63 Records Clerks 296.331 270.33, 263.33 278.831 276.081 302.83 297.83) 290.58r 277.08 177.331 182.33 266.831 298.33 264.08 2,912.13 CO:1'ALS; n" . ,; ., , ; ., 4302.851". 3972.35 :•3825,24 2,,3796S11,-;-3461,541:2,1745,511:"1888!631,; 3949.03E36,29,531723,956.49,1'::3920,141. 4027.291_:.5225:56i .. 5016.27 ..{ a.,t44616:92 • Yorkville Police Department Offense Report - November 2003 Offense Cafe orie 'TI ' NOV,02 DEC. P2 m.aJANA:I F>113IMARS ?AR:10 :PINY8Y0I ,JUN I JUL� IAUG„YI5TP 1 - _OGTNOVN 0 TOTALS Arson 0 ' 0 0 0 ' 0 0 1 0 0 0 0 0 0 0 0 Assault2 0 0 0 0 1 2 1 1 0 0 I 0 1 1 F� 0 5 _. Battery 6 6 8 4 3 9 7 l 8 8 I 6 6 15 2 76 Burglary.__ — ___._ _._ _. — 9 18 7 2 1 4 2 6 14 3 9 3 8 59 Cannabis Offenses 1 0 1 1 2 2 2 2 1 I 3 4 2 _ _4 24 Controlled Substance Offenses 0 1 0 0 0 I 0 0 0 0 0 2 0 1 3 Crimes Involving Children 3 4 2 7 0 4 1 0 0 4 2 2 5___,.. 27 ... Criminal Damage 11 23 9 3 10 10 15 13 11 11 10 15 13 120 Deceptive Practices 4 2 9 2 7 2 0 2 4 I 1 7 2 4 40 Ding Paraphernalia Offenses3 j 1 1 1 1 1 2 0 1 2 3 2 1 15 Firearms Offenses 0 0 0 0 0 0 0 0 0 0 0 0 j 0 0 Gambling Offenses 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Kidnapping 3 0 0 0 0 0 2 0 0 I 0 0 0 0 2 f�� k �� s. � v” .� r u�. . i. , � 6M M,r.._ Y sWs,4rf e �o : r tatt �,�4Pru9 �4x � x. uaaai, � i,� ��t ar�a�:� lk'_io �anow1 �gdM4 ,A .,1° x �a� � �� r �� 4.u , 4. , � Liquor Offenses 2 0 0 I 1 0 1 0 6 3 I 7 0 2 I 3 23 Murder 0.____I00 0__ 0._ 0 0 0 0 Robbery 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 Sex Offenses 0I 1 0 0 0 4 0 0 I 0 o 1 0 0 o I Theft 13 10 6 4 10 { 4 8 8 7 10 10 15 10 92 92 _I �__ .__ ___,_ _ _ __`.____._ __ __� _ .____ _____._0_ ____..__ �._ ___,__. All Other CriminalOffenses16 I 17 13 { 18 20 1 15 21 I 0 22 I 13 10 � 16� 16 164 ,sf; FR P A1' JUN JUL,:-... ; AUG S. P OCT NOV� ., 03 0';,9�S 1 TrafficIpc�dents . ...:u�., NOV....1�?OV, -,,DEC ., ;., AN ._,�3,,. �=MA"R-- A, R.,,..: .,,M. . , �:,, _ , Driving Under The Influence 9 ' 6 8 7 10 4 0 8 0 12 0 0 _ 4 _ AM 53 License/Registration Violations 36 _I 18 33 41 44 45 W _ 44 _._. 36 �27 70 25 ! 19 __ 31___ ____ 415 Seatbelt Citations 15 1 9 18 9 2 19 10 37 36 17 I 6 36 199 Seatbelt Warnings 0 9 8 8 0 II 11 15 13 28 1 14 13 15 6 131 Speeding Citations 21 L 16 31 39 39 32 25 38 26 I 20 23 I 16 31 320 Speeding Warnings36 19 44 64 45 35 0 0 I- 33 151 33 32 44 381 Transportation of Alcohol 3 2 0 1 2 0 0 ( 2 0 1 3 0 0 1 2 10 Uninsured Motor Vehicle 27 I 20 36 39 32 44 44 I 34 23 { 33 22 15 I 27 349 TotalCttattonslssued ;:; .136 79280 ..::: 1::75 164. 151 .- ..,. 171: .: 163 129 -,; .159 A 110 7 156 1535 ' Tot'tl,Verbal W;a nmgs_Issued,; ,.34 37 35 32 i 33 i;;; 34 29 ; ilik .� 3;7 1 34 86 38 32 35 425 Total Written Warnings Is.ruedi; ;i. . 234 . ; ..;167 297 :, 451 ;285 ;, 282; . .. 371:: j 221 # ;:228 ,, .242 ` .241 230 V. 265 3113 ' Accident Reports;Take'n ';, Y ggir•I,08% DFC ,TAN..: ;`,FED . ;MAR. -=;APR ..:MAY W.-:::JUN-0 ` ,''JUL AUG SEP ' OCT, NOV, 03;`I°OTALS Hit and Run Accident 1 3 4 1 2 3 1 1 3 0 2 � 2 3 I 0 ! 6 26 Property Damage Accident 24 I 23 17 20 23 14 19 25 21 j� 18 22 f _ 16 1 25 220 Personal Injury Accident 4 I 5 3 1 3 . 0 2 7 5 1 7 , 4 ! 6 4 42 Total.Accidents,Taken 29 I 31 ',;,. 24 1 23' s 29 1 15 i 24 32 28 {; 27 j. 29 22 35 288 Yorkville Police Department - Overtime Manhour Utilization Report - November 29, 2003 Date Court Training Relief Details Admin. Emerg Invest " Corn Sery Full Time Part Time 05/17/03 ' 5 I 9.5 1.5 I 6 ! 0 # 0 5.5 9 36.5 j 102 05i ._. . 8 9 ! 6 43 5,.. 1 5 ..,. 0 1 25.5 3 �._I _.,._96 5 # _85.5_ _ 05/31/03 ( _ /14/03 ; „ 6 ; 0 6 11 I Z9 0 14 6 72 64 06/28/03 ! ......, 8.5 0.. ,, 0.75 I . . 0 i 2 0 ; .._ 12.5 I 0 23.75 1 84.5 1 07/12/03 ? 6 L 0 0 ' 4 # 0 0 8 75 0 I 18 75 i 177.5 07/26/03 1. 6 26 6 3 5 �. ...... 4 0 15 5 2 63 162 5 08/09/03 ; 7 2 13 0 3 0 21 0 46196 75 08/23/03 I 45 75 0 0 115 0 1425 ' 2 3975 i 18075 09 /06/03 1 6 •. 0 7 x 6225 ' 2 0 # 8.5 I 6.5 I 92.25 I 178.5 09 /20/03 3 0 0 i 65 0 0 125 65285 1645 1 10/04/03 I 6 20 f 0 0 ; 0 0 1 3.25 # 13 42.25 121 10/18/031. .. . 10 I ,.. 12 25 !,_ ..1375 6 0 ; 2.5 ( 5.5 74.75 I 192.5 11/01/03 i 6.5 7 23 4 # 2.25 0 22.5 7 72.25 110 11/15/03 I 8 8 6 0 4 0 19 8 53 i 119.25 11/29/03 ( 11.5 0 E 8 i 4 2 0 ; 20.75 € 0 46.25 E 46.5 12/13/03 0 12/27/03 1 E 0 / / I I # 01 10 04 t # 0 01/24/04...'02 } s I lI._/07/04...., . ...._ L 1 02 21/0 4 3 . . .. _.._.,.. 0 03/06/04 i 1 0 03/20/04 .__.,._ t f 0 04/03/04 , 04/17/04 05/01/04 {.. 1 I i. 0 FY03-04 Court Training Relief Details Admin Emerg ' Invest Corn Sery Full Time Part Time Totals 102.00 101.00 102.25 158.50 67.25 0.00 206.00 68.50 805.50 805.50 Percents 130/0 "130/0 130/0 200/0 80/0 0% 26% 9% 100% N/A ' Average 6.80 6.73` 6.82 10.57 4.48 0.00 13.73 4.57 30.98 30.98 LAST YEAR'S STATISTICS FOR MANHOUR UTILIZATION FY02-03 "`` Court Training Relief Details Admin Emer% Invest Corn Sery Full Time Part Time Total Hours 100.25 154.75 557.5 232.75 113 16 488.75 130.5 1793.5 1824 Percents 6% 9% 31% 13% 6% 1% 27% 7% 100% N/A Averages 3.86 5.95 21.44 8.95 4.35 0.62 18.80 5.02 94.25 70.15 Prepared by Molly Batterson 12/8/2003 Page 1 . Yorkville Police Department - Overtime Manhour Utilization Report - December 13, 2003 Date Court Training Relief Details . Admin Emerg Invest Corn Sery Full Time Part Time 05/17/03 1 _.__. . .._5....... .... 1 9 51.5 6 0 € 0 1 5.5 1 9 1 36.5 1 102 1 6 64 1 435 € 1.5 1 0 255. . . , 3 965 855 05/31/03 ..,.. ..... 8... ._.. 9.... _,. ._..... 06/14/031 6 0 1 6 11 29 0 / 14 1 6 72 0 ¢ 0 75 0 2 1 ,:......_ s 12 5 _._...... 1... .23 75 84 5 U6/2$/03._.1 _._._ 8 5...,__ ... _,..... ._ ..,.. ,_.. f 3 8.75 0 18.75 177.5 1 07 12/03 1... _. . 6 0 1 0 4 0 0 07/26/03/ 1 6 26 6 1 3 5 4 ...._., i_. ........0 . 1 15 5 1 2 . ....._ # ..__..... 63_ i _.._ 162.5 £ 2 13 1. 0 1 3 0 21 0 46 196.75 08/09/03 �._. ......... ._. 08 23 03 4 5 0 ....... ........ U .... E 11...5._ 0..._.__ . 14.25 _._.._ .2 _._ 39 75 180 75 ..... 09/06/03 1 6 1 0.. ._. !., 7 . _..... 1 _..._62 25 ..... ...... 2 ....... €. ....,..6.,,._ 8.5 6 5 + 92 25 ...,. 178 5 _.... 0 0 0..._.. 12.5 6.5 28.5 € 64.5 09/20/03...1._... _-. 3....... . 0 65........ ._.. � .__.... 0 L . 0 } 0 1121 10/04/0320 63 10/ 8/03 10 1 12 25 1 13.75 6 H. 0 1 2.5 1 5 5 1 74.75 1 1925 11/01/03 6.5 7 1 23 1 4 ._...I . ..2 25 1 .._.., 0 ...._. <_. .. 225. ..._.f._.,.._....,7 .. ... . ._ 72 25 110 11/15/03...._x._. 8 8 ..._, .._ .,,.,.6 ...__ _.. ,.._ ._.4 ._. .... ..... ._..6....__ l .. 19 8 53 119.25 11/29/.03...1_ 115 1 0 1 8 . ._..,..1 4 2 1 0 ? 20.75 0 146 25...... 46.5 _.__.. ? ... ...... .._....? .,.,. 12/13/03. _._._... 6 ._... E 0 3._.. .._. 2.0 1..,.. ._ . .._., ._.._..,._,0 1 6 5 i 40 17.25. 12/27/03 . .. 1 1 1 _.._._. ....._ 1 ,....._. _ -__..1....__. . . . ... 1 . ..., o ._. ` 01/10/04 i.......__. ._._, ._..± _ ..__.... U 01/24/041 , 1 02/07/04 1 .._.... .__...__ 0 1 02/21/041 .. .._.._. ., 1 !__._. .,,..,. . 03/06/04 1 { 03/20/0411 i 1 .....,... 0 . ....... . ....... 04/03/04.; w... .... . , l 3 1 U 0 04/17/04 _._._._ .-._._..___...._1 .._......... ..... .�....... �__ ..._., _.. _. _ ...... _... .__.__. . .. . 05/01/04 ; 1 1 i 1 0 _. .,_ FY03-04 Court Training Relief Details Admin Emerg Invest '' Com Sery Full Time Part Time Totals 108.00 101.00 105.25 178.50 67.25 0.00 212.00 73.50 845.50 845.50 Percents 13% 12% 12% ` 210/0 8% 00/0 25% 9% 1000/0 N/A Average 6.75 6.31 6.58 11.16 4.20 0.00 13.25 4:59 32.52 32.52 LAST YEAR'S STATISTICS FOR MANHOUR UTILIZATION FY02-03 Court Training Relief Details Admin Emerg Invest Corn Sery Full Time Part Time Total Hours 100.25 154.75 557.5 232.75 113 16 488.75 130.5 1793.5 1824 Percents 6% 90/0 31% 13% 6% 10/0 27% 7% 100% N/A Averages 3.86 5.95 21.44 8.95 4.35 0.62 18.80 5.02 94.25 70.15 Prepared by Molly Batterson 12/15/2003 Page 1 Investment Policy United City of Yorkville, Illinois DRAFT 12/17/03 1.01 Policy It is the policy of the United City of Yorkville (the City) to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. 1.02 Scope P This policy covers all funds governed by the City Council. It does not include IMRF or Police Pension Funds, which is governed by other policies. Cash balances from various funds, which are not restricted or special use, may be pooled to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 1.03 Objective The primary objective, in order of priority, shall be: • Legality: Conformance with federal, state and other legal requirements. • Safety: Preservation of capital and protection of investment principal. • Liquidity: Maintenance of sufficient liquidity to meet operating requirements. • Yield: Attainment of market rates of return. Local Considerations: While the City desires to achieve a return at least equal to the fllinois Funds Money Market rate it recognizes the benefits of retaining money within the community for future growth and economic well being. The estimated value of these benefits is either 10 % of the Illinois Funds Money Market rate or .25 % (25 basis points) whichever is the smaller amount as of the close of the last business day of the week. The portfolio shall be reviewed quarterly as to its effectiveness in meeting the City's needs for safety, liquidity, rate of return,`diversification and its general performance. 1.04 Standards of Care 1. Prudence Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of their capital, as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the"prudent person" standard and shall be applied in the context of managing an overall portfolio. The Treasurer or his designees, acting in accordance with this policy and any other written procedures pertaining to the administration and management of City assets and exercising due diligence, shall be relieved of personal responsibility, if any, for credit risk or market price changes of a particular security, provided that deviations from expectations are timely noted and appropriate action is taken to control and prevent further adverse developments. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Such individuals shall disclose to the Treasurer any material financial interests in financial institutions that conduct business within the City, and they shall further disclose any personal financial investment positions that could be related to the performance of the investment portfolio, In addition, such individuals shall subordinate their personal investment transactions to those of the investment portfolio, particularly with regard to the time of purchases and sales. 3. Delegation of Authority The investment policy shall be administered in accordance with the Public Funds Investment Act (30 ILCS 235) and all applicable State of Illinois statues as well as relevant city codes and ordinances. Oversight of the investment policy is delegated to the Treasurer. Day-to-Day management and administrative responsibility for the investment policy is hereby delegated to the Finance Director. 1.05 Authorized Finance Dealers and Institutions The Finance Director shall maintain a list of local financial institutions authorized to provide investment services and provide them with a copy of the City's Investment Policy. All authorized finance dealers and institutions shall, prior to receiving City funds, provide the Finance Director with an affirmative statement that they have read the City's investment policy and agree to conform to its requirements. These institutions shall comply with all qualifications and requirements as set forth in Illinois Compiled Statutes (30 ILCS 235/6) as well as any and all other laws, statutes, and fiduciary responsibilities not mentioned within this policy. With the exception of the Illinois Funds Money Market Fund and Prime Fund, financial institutions shall have a local presence within the City, unless they are specifically approved by the City Council. Temporary interim deposits in outside institutions, which also require Council approval, may be permitted to establish bond issues and similar accounts. 1.06 Safekeeping and Custody 1. Security All security transactions, including collateral for repurchase agreements, entered into by the City, shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by an independent third party custodian, and evidenced by safekeeping receipts and governed by a written custodial agreement. Funds invested in Repurchase Agreements shall comply with all governing laws including Illinois Complied Statutes 30 ILCS 235/2 (g-h). 2. Internal Control The Treasurer, working with the Finance Director, is responsible for establishing and maintaining an internal control structure designed to insure that the invested assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The controls shall be designed to prevent the loss of public funds arising form fraud, employee error, and misrepresentation by third parties, unanticipated changes in financial markets and imprudent actions by authorized investment officers. The system of internal controls and operational procedures shall be documented in writing and made available to individuals authorized to invest funds on behalf of the City. In addition, an annual independent review by an external auditor will be performed. The internal controls shall address the following points. • Control of collusion • Separation of transaction authority from accounting • Custodial safekeeping • Written confirmation of telephone transactions for investments and wire transfers 1.07 Authorized and Suitable Investments Investments may be made in savings, checking, money market accounts, certificates of deposit and the Illinois Funds Money Marker Fund and Prime Fund. Any other type of investment will require City Council approval. Investments shall be made that reflect the cash flow needs of the fund type being invested. All investments shall be as authorized in the Illinois Compiled Statutes(30 ILCS 235/2 sec 2)regarding the investment of public funds. 1.08 Investment Parameters 1. Collateralization Funds on deposit (checking account, certificates of deposit, etc.) in excess of FDIC limits shall be secured by the deposit of marketable U.S. government or other approved securities or surety bonds issued by top- rated insurers, having a value of at least 110%of the deposits. Collateral is required as security whenever deposits exceed the insurance limits of the FDIC. The collateral required to secure City funds must be held in safekeeping and pursuant to written collateral agreements, which would prohibit the release or substitution of pledged assets without proper written notification and authorization of the City Treasurer. Repurchase agreements must also be collateralized in an amount of 105% of market value of principal and accrued interest. Collateral shall be held at an independent—third party institution in the name of the City. The third party institution shall comply with all qualifications and requirements as set forth in the Illinois Complied Statutes 30 ILCS 235/6. All changes in collateral shall be sent to the City Treasurer. 2. Diversification A variety of financial instruments and maturities, properly balanced, will help to ensure liquidity and reduce risk or interest rate volatility and loss of principal. Diversifying instruments and maturities will avoid incurring unreasonable risks in the investment portfolio regarding specific security types, issuers or individual financial institutions. The City shall diversify its investments to the best of its ability based on the type of funds invested and the cash flow needs of those funds. Diversification can be by type of investment, number of institutions invested in, or length of maturity. 3. Maximum Maturities To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the United City of Yorkville will not directly invest in securities maturing more than five years from the date of purchase. Reserve funds may be invested in securities exceeding five years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the funds. 1.09 Reporting 1. Financial Dealers and Institutions Monthly reports shall be provided to the Cityincluding: Account #' #'s, investment description, face value, purchase price, % yield on investment (net of fees), purchase dates, maturity date, custodian, and collateralization. In addition, a rate summary of the entire portfolio shall be provided on a quarterly and annual basis and compared to a benchmark of the Illinois Funds Money Market rates or other appropriate benchmark such as the average three (3) month U.S. Treasury Bill return, to determine whether market average yields are being achieved. 2. The Treasurer shall prepare monthly Treasurer's report to the City Council and be available on request. The report shall be in a format suitable for review by the public. An annual report shall also be provided to the Council. 1.10 Performance Standards 1. This investment portfolio shall be managed in accordance with the parameters specified within this policy. The portfolio shall obtain a comparable rate of return during a market/economic environment of stable interest rates. Portfolio performance shall be compared to the current Illinois Funds Money Market rate, or other appropriate benchmark such as the average three (3) month U.S. Treasury Bill return, to determine whether market average yields are being achieved. 2. Marking to Market A statement of the market value of the portfolio shall be issued to the City Council quarterly. 1.11 Investment Policy Adoption The investment policy shall be adopted by the City Council. The Treasurer shall review the policy within 90 days of the end of the fiscal year and any modifications made thereto must be approved by the City Council. Above referenced statutes may be accessed at: http://www.legis.state.il.us/legjslation/ilcs/ilcs.asp United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) TABLE OF CONTENTS Section 1 Introduction 1.1 Purpose and Disclaimer(Appendix A) 1.2 Applicability 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council 1.3.2 Mayor 1.3.3 Department Heads 1.3.4 Fire and Police Commissioners(Appendix B) 1.4 Definition of Employee 1.4.1 Department Heads 1.4.2 Supervisory 1.4.3 Full-Time 1.4.4 Part-Time 1.4.5 Temporary 1.4.6 Exempt Salaried Employee 1.4.7 Non-exempt Employees 1.5 Conflict with Other Regulations or Manuals Section 2 Personnel Program and Employment Status 2.1 Recruitment,Application and Selection 2.1.1 Recruitment 2.1.2 Application 2.1.3 Selection(Appendix C) 2.2 Personnel Records 2.2.1 Maintenance of records 2.2.2 Confidentiality 2.2.3 Standardized records 2.2.4 Finance Director notification process 2.3 Probationary Period 2.4 Layoff Section 3 Employee Conduct 3.1 Equal Employment Opportunity(Appendix D) 3.2 Anti-Harassment Policy(Appendix E—Employee Assistance Procram) 3.3 Drug-Free Workplace Policy 3.3.1 Workplace Policy(Appendix F) United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) 3.3.2 Definition and descriptions 3.3.3 Ability to perform 3.3.4 Education and referral program 3.3.5 Employment condition 3.3.6 Disciplinary action 3.4 Drug Testing 3.5 No Solicitation 3.6 Employee Performance Evaluation 3.7 Outside Employment conditions 3.8 Gifts and Gratuities(Appendix G) 3.9 Political Activity 3.10 Workplace Inspections 3.11 On-the-Job Safety/Reporting of Accidents(Appendix H) 3.12 Threats,Violence and Weapons 3.12.1 Prohibited Conduct 3.12.2 Reporting Procedures 3.12.3 Investigation and Responsive Action 3.12.4 No Retaliation 3.13 No Smoking or Tobacco Product use 3.14 Nepotism 3.14.1 Spouse/Relative of Department Heads/Elected Officials 3.14.2 Relatives of All Employees Section 4 Use of City Equipment 4.1 Authorization to Use Equipment 4.2 Use of City Vehicles(Appendix I) 4.3 Use of Personal Vehicles for City Business 4.4 Computer and Telephone Communications Systems(Appendix J) 4.5 E-Mail Policy 4.5.1 E-Mail system usage 4.5.2 Inspection/Search procedure 4.5.3 Prohibit use pertaining to other City Policies 4.5.4 Confidentiality of personnel records/memo's 4.5.5 Unauthorized access 4.6 Personal Use of Telephones ii United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 5 Disciplinary Action 5.1 Reasons for Discipline 5.2 Discipline Procedure 5.2.1 Remediation 5.2.2 Disciplinary Procedure 5.3 Grievance Procedure Section 6 Payroll Administration,Hours of Work and Overtime 6.1 Regular Hours of Work 6.1.1 Workday hours and lunch breaks 6.1.2 Public Works Employee"On-Call"Status,Duties,and Payment 6.1.3 Work Schedule 6.2 Shift Changes 6.3 Payroll Administration 6.4 Call-Back Pay 6.5 Overtime Scheduling 6.6 Overtime Pay 6.7 Compensation Time 6.8 Pay Adjustments 6.9 Longevity Pay Section 7 Leave Time 7.1 Vacation Leave 7.2 Holiday Leave 7.3 Sick Leave 7.3.1 Purpose,Allowance,and Accumulation 7.3.2 Medical Verification 7.3.3 Sick Leave Utilization 7.3.4 Unused Sick Leave 7.4 Reporting of Absences 7.5 Duty-Related Injury or Illness Leave 7.6 Emergency&Bereavement Leave 7.7 Military Leave 7.8 Jury Duty Leave 7.9 Unpaid Discretionary Leave 7.10 Family and Medical Leave 7.10.1 General Statement iii United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 1 Introduction Section 1.1 Purpose and Disclaimer This Manual describes the current personnel policies that apply to you as a member of the United City of Yorkville("City")workforce. This Manual is designed only to introduce you to the City and to serve as a guide to present City policies,practices and procedures. The City has the right to modify,amend,or withdraw any or all of the policies or procedures described in this Manual at any time.All employees shall sign an employee acknowledgment form upon receiving this employee manual.(Appendix A) Although the City hopes that all employees will enjoy a long and mutually beneficial career with the City,there is no guarantee of future employment or employment under any specific conditions. This Manual is not an employment contract of any kind,and it does not create any rights in the nature of employment contract,regardless of whether it has been distributed to new or existing employees,nor does it provide any due process rights in the event of discipline or discharge. Nothing shall restrict your right to terminate your employment at any time with or without notice or cause,and nothing shall restrict the right of the City to terminate your employment at any time with or without notice or cause. No representative of the City,other than the Mayor with City Council approval,has any authority to enter into any employment contract of any kind. Any contract or promise of employment must be in writing and must be signed by the Mayor and approved by the City Council. Section 1.2 Applicability Unless otherwise noted,these personnel policies apply to all employees of the United City of Yorkville government except that these policies do not apply to the following: a. Elected Officials b. Persons employed to make or conduct a temporary and special inquiry,investigation or examination on behalf of the Mayor or City Council c. Volunteer or appointed personnel who receive no regular compensation from the City Unless otherwise specifically stated,none of the benefits referenced in this Manual apply to part-time employees. Unless otherwise provided for in a written contract of employment,Department Heads or other supervisory employees are subject to this Manual. If you are a Department Head,where provisions discuss an employee's relationship with his Department Head,you may assume that the City Administrator has that relationship vis-a-vis yourself. If you are the City Administrator.Chief of Police, or Park and Recreation Executive Director where provisions discuss an employee's relationship with his Department Head,you may assume the Mayor has that relationship vis-a-vis yourself. If you have any questions regarding how this Manual applies to you because of your position with the City,contact your immediate supervisor. 1 • United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council The City Council of the United City of Yorkville shall exercise control over personnel only through the adoption of the City's Annual Budget,Pay Plan,confirmation of the Mayor's appointment,or by the adoption of ordinances and resolutions as deemed necessary by the Council.(The Mayor may seek advisory input from the City Council in connection with annual evaluations of the City Administrator. the Police Chief and the Executive Director of Parks and Recreation.) 1.3.2 Mayor The Mayor shall be responsible for ensuring the effective administration of the policies and procedures and may delegate such functions as deemed necessary for the implementation of this system.The Mayor shall perform the performance evaluations for the City Administrator,Chief of Police and Executive Director for Parks and Recreation Department. 1.3.3 Department Heads 1. The Department Heads shall be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 2. Department Heads shall establish such rules as deemed necessary to the efficient and orderly administration of their respective departments. 3. Department Heads shall evaluate their employees annually by February 15 of each year,and from time to time as needed,submitting their reports to the City Administrator by March 1S` Evaluations shall be made on standardized forms as provided by the City,and shall provide a comprehensive review of the quality of work performed by the employee. Both Department Head and Employee shall sign evaluations. 4. Department Heads shall prepare a tentative budget before the end of each fiscal year. It shall be presented to the Finance Director.The Finance Director will prepare the budget to be presented to the Mayor.The Mayor will present the budget to the City Council for approval. 5. Departments Heads shall prepare Job Descriptions and recommend the selection and hiring of all personnel to their appropriate committees when such job openings are deemed necessary and subject to adoption by the Mayor, (Deleted: and City Council. 6. Department Heads shall submit for approval any promotion,demotion,and discharge of all personnel in their respective department,with the Mayor having authority for final dispensation (Deleted:City Council and of all employees. 7. Department Heads shall supervise,develop and maintain the personnel system including written forms,procedures,and records.Furthermore,whenever there is a request for a policy change or recommendation the City Administrator shall prepare the request to the Mayor, (Deleted: for City Council approval 2 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) 8. Department Heads shall administer the personnel policies and procedures including the performance evaluation and the employee grievance procedures. 9. Department Heads shall perform any other lawful acts that are considered necessary or desirable to carry out the purpose of the personnel system and the provisions outlined in this manual,or as directed by the Mayor and City Council. Section 1.3.4 Fire and Police Commissioners(Appendix B) The Board of Fire and Police Commissioners performs the function of a civil service commission for all sworn police officers.The board hires,fires,promotes and disciplines all members of the police department,except the Police Chief,who is appointed by the Mayor with the advice and consent of the City Council and will not be hired or disciplined by the Board. Section 1.4 Definition of Employee Section 1.4.1 Department Heads Department Heads are salaried on an annual basis,regardless of number of hours worked over 40 hours per week. Department Heads do not receive overtime pay. However,if it is necessary for them to work over the forty-hour week,they may(work requirements allowing),take time off for personal reasons. This benefit is not to be abused. The Department Head shall maintain a record of such absences to be made available to the Mayor upon request. Section 1.4.2 Supervisory Supervisory personnel are defined as members of the management group. Supervisory personnel direct the daily work activities of unit or shift of employees. Employees shall convey late report times,illness, or other absence,and make requests for authorized leave to the Supervisory personnel. Section 1.4.3 Non-Exempt Full-Time Full-time non-exempt employees are paid on an hourly basis. All full-time non-exempt employees are expected to work 40 hours per week,unless authorized leave is approved by the Department Head or indicated within their job description upon approval by the Mayor and City Council. Section 1.4.4 Part-Time An employee who is employed regularly for less than the normal number of hours is considered part- time. These employees receive straight time for all hours,(less than forty hours in one week),are ineligible for benefit packages listed in this manual,and may not work more than 1,000 hours per year. Any exceptions to the definition of part time employee must have Mayor and City Council approval. Section 1.4.5 Temporary Temporary employees are generally those persons employed to fill a position for less than six(6) months duration. There is no guarantee of reinstatement for the same period during the following calendar year. Temporary employees are not entitled to sick leave. Temporary employees are not 3 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) entitled to vacation or other similar benefits enjoyed by full-time employees. Temporary employees are hired by the Department Head,with concurrence of the Mayor and City Council. Section 1.4.6 Exempt Salaried Employee An employee paid on a salary basis that works in an executive,administrative or professional capacity determined by the City to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). Exempt salaried employees are not entitled to overtime under the FLSA. Notwithstanding any provisions of this Manual,the discipline of such employees shall be in accordance with FLSA regulations regarding exempt salaried employees. Section 1.4.7 Non-exempt Employees An employee who is either paid by the hour or on a salary basis and is not in a position determined by the City to be exempt from overtime under the Fair Labor Standards Act. Such employees are eligible for overtime pay. Section 1.5 Conflict with Other Regulations or Manuals In the event there is a conflict between the policies contained in this Manual and a collective bargaining agreement,a current written individual employment agreement,or applicable rules and regulations of the Board of Fire and Police Commissioners or the Yorkville Public Library,the terms of the agreement or applicable rules and regulations shall apply. No one other than the Mayor,with the advice and consent of the City Council,has the authority to enter into a contract contrary to the terms of this Manual. Section 2 Personnel Program and Employment Status Section 2.1 Recruitment,Application,and Selection Section 2.1.1 Recruitment It is the policy of the United City of Yorkville to afford equal employment opportunity in all personnel practices to all qualified individuals without regard to race,color,religion,sex,national origin,age, physical or mental disability,marital status,or any other status protected by law. Section 2.1.2 Application Appointment and promotion to the positions in the City will be based upon merit and fitness. Selection methods will be based wholly on the job related references,aptitude,and adaptability. Section 2.1.3 Selection Regardless of the number of applicants,selection methods shall be deemed competitive when the qualifications required are based upon education,experience and personnel standards established for the position. In such instances,a reasonable opportunity shall be afforded for qualified persons to apply, and the following procedures will apply to the recruitment of all personnel: 4 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) a. When any non-exempt job vacancy occurs that has been approved by the Mayor and City Council,the Department Head shall post the job announcement,stating the title, salary range,job description,manner of application,and closing date for application. b. After reviewing applicant qualifications,and/or holding personal interviews,the Department Head shall conduct a background check(Appendix C)before making the conditional offer of employment to the applicant deemed best suited for employment with the City. The Department Head may conduct any other required pre-employment screening after the conditional offer of employment has been made to the applicant,such as:medical and/or psychological test.Then the Department Head shall hire the applicant. The Department Head will notify the Finance Director of the hiring and copy the City Administrator. c. While current full-time City employees are encouraged to apply for appointment to positions for which they are qualified,the City reserves the right to hire external or internal applicants for any or all vacant positions. Accordingly,position announcements may be posted internally and/or advertised before a position is filled. d. An employee of the City may request,or be requested,to transfer to another position within the City. Section 2.2 Personnel Records Section 2.2.1 Maintenance of records Department Heads shall maintain personnel records of each employee containing the employee's name, title,department,starting date,salary,change in employment status,training received,disciplinary actions,or other such information as may be considered pertinent. Section 2.2.2 Confidentiality All employee records shall be considered"CONFIDENTIAL"and shall not be released to outside parties except where consistent with the Illinois Personnel Record Review Act,820 ILCS 40/01.01 et. seq.,or as authorized by the individual employee. Section 2.2.3 Standardized forms Personnel evaluation,absenteeism,grievances,and other job performance records shall be standardized, and will apply to all city personnel. Section 2.2.4 Notification process to Finance Director With the promotion,demotion,or termination of employment of any employee,the appropriate Department Head must file a written notice and said action with the Finance Director. 5 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 2.3 Probationary Period A formalized twelve-month evaluation and probationary period are in effect at the time of appointment for all employees. The evaluation periods are to be treated as an integral part of the selection process. Serious evaluation shall be made as to the employee's work record,attendance,compatibility,and any other aspect of job performance deemed necessary to insure the highest level of performance.The Department Head shall furnish an evaluation report to the City Administrator. The existence and/or completion of the evaluation and probationary period do not imply that the employee has a contractual right to continued employment with the City. Section 2.4 Layoff It may become necessary to require an employee's involuntary separation from City service without pay, due to lack of work or funds. The required number of employees may be laid off in the order of their relative length and quality of service. However,careful consideration shall be given to maintaining a work force reflecting the needs of the community. The City expressly reserves the right to make layoffs in any order. Employees shall be notified by certified mail at least ninety(90)days before their separation. Reasons for selecting the employees to be separated shall be documented and maintained on file to support action taken. In the event of a layoff,employees laid off shall be placed on a preferential hiring list for a period of no less than two(2)years. Re-hiring shall be in reverse order of separation, providing that the employee laid off has the skills and ability for the job to be filled. No employee may be reduced in rank,pay,or title for any reason other than disciplinary reasons. Reduction of rank,pay, or title requires 2/3 vote of the City Council for all employees. Section 3 Employee Conduct Section 3.1 Equal Employment Policy The United City of Yorkville has adopted an Equal Employment Policy as described in Resolution 93- 18(10-25-1993)(Appendix D). It reads as follows with modified changes to be currently compliant with Federal,State,and Local laws: a. It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring and its contractual undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act(42 USC§2000),and all State Civil Rights Legislation. b. No person shall,on the grounds of race,color,religion,sex,national origin,age, disability,martial status,or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by Federal funds. c. The City Administrator shall oversee civil rights compliance. 6 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 3.2 Anti-Harassment Policy The United City of Yorkville is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment,we will not tolerate harassment of City employees by anyone,including any supervisor,co-worker,or any third party. All employees are expected to avoid any behavior or conduct that could reasonably be interpreted as harassment. All employees are expected to make it known promptly,through the avenues identified below,whenever they experience or witness offensive or unwelcome conduct. Harassment consists of unwelcome conduct,whether verbal,physical,or visual,that is based upon a person's protected status,such as sex,color,race,religion,national origin,age,physical or mental disability or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits,that interferes unreasonably with an individual's work performance,or that creates an intimidating,hostile,or offensive working environment. Such harassment may include,for example, jokes about another person's protected status,kidding,teasing or practical jokes directed at a person based on his or her protected status. Sexual harassment deserves special mention. Unwelcome sexual advances,requests for sexual favors, and other physical,verbal,or visual conduct based on sex constitute sexual harassment when(1) submission to the conduct is an explicit or implicit term or condition of employment,(2)submission to or rejection of the conduct is used as the basis for an employment decision,or(3)the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating,hostile,or offensive working environment. Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex,and may include explicit sexual propositions,sexual innuendo,suggestive comments,sexually oriented"kidding"or"teasing","practical jokes",jokes about obscene printed or visual material,and physical contact such as patting,pinching,or brushing against another person's body. All City employees are responsible to help assure that we avoid harassment. If you feel that you have experienced or witnessed harassment,you are to notify the City Administrator,your department head or supervisor,or City Attorney or any of the individuals listed below: Employee Assistance Program(Appendix E),Coordinator/Contact person as posted on the employee bulletin board.The City forbids retaliation against anyone for reporting harassment,assisting in making a harassing complaint,or cooperating in a harassment investigation. If you feel you have been retaliated against,you are to notify the City Administrator,your Department Head or Supervisor or City Attorney or the previously listed contact persons. The City's policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable,the City will keep complaints and the terms of their resolution confidential. If an investigation confirms that a violation of the policy has occurred,the City will take corrective action, including discipline,up to and including immediate termination of employment. An employee who believes that he or she has been the subject of harassment or retaliation for complaining about harassment also has the right to file a charge of civil rights violations with the appropriate state or federal enforcement agency. These include: 7 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Illinois Department of Human Rights 100 West Randolph Street,Suite 10-100 Chicago,Illinois 60601 312-814-6200 United States Equal Employment Opportunity Commission Chicago District Office 500 West Madison Street,Suite 2800 Chicago,Illinois 60661 312-353-2713 Section 3.3 Drug-Free Workplace Policy(Appendix F) Section 3.3.1 The United City of Yorkville has adopted a Drug-Free Workplace Policy as described in Resolution Number 93-17(10-25-1993). It reads as follows: Illegal drugs and the abuse of legal drugs in the workplace are a significant danger. They impair safety and health,promote crime,lower productivity and quality and underline public confidence in the work City employees undertake. The City prohibits drug and alcohol impairment and the illegal use of drugs in the workplace. Under the federal and state Drug-Free Workplace Acts,41 USC 701,et seq.,and 30 ILCS 580/1 et seq.,in order for the City to be considered a"reasonable source"for the award of federal or state grants,it is appropriate to adopt the following policy: Section 3.3.2 Definition and descriptions Any location which City business is conducted,whether at this or any other site,is declared to be a drug-free workplace.All employees are absolutely prohibited from unlawfully manufacturing, distributing,dispensing,possessing or unlawfully using controlled substances or alcohol,as defined in the federal and state Drug-Free Workplace Acts,in the workplace. This policy does not apply to the lawful use of prescription drugs under the supervision of a licensed healthcare professional and within the limits of a valid prescription. An employee who has been prescribed drugs or who is taking over- the-counter medications that come in containers with warnings about drowsiness or interference with the ability to operate machinery or drive safety,is required,however,to consult with his or her doctor or pharmacist about the medication's effect on the employee's ability to perform his or her job safely,and to immediately disclose to his or her supervisor any medication-related work restrictions. Employees should not,however,disclose the type of drugs that have been prescribed or the underlying medical conditions,impairments or disabilities unless specifically directed to do so by their doctor or asked to do so by the City. Section 3.3.3 Employee's ability to perform duties Employees are expected and required to report to work on time in appropriate physical and mental condition to perform duties of their jobs. Section 3.3.4 Education and referral program Employees have the right to know the dangers of drug abuse in the workplace,the City's policy about them and what help is available to combat drug problems. Employees needing assistance in overcoming 8 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) drug abuse problems are encouraged to seek professional assessment,treatment support and aftercare at appropriate outside agencies. Conscientious efforts to seek such help will not jeopardize any employees' job nor will it be noted in any personnel record. However,referral to such programs in no way exempts an employee from discipline for less than acceptable job performance. Section 3.3.5 Employment condition As a condition of initial and continued employment,each employee shall: a. Agree in writing to abide by the terms of the City's policy respecting a drug and alcohol- free workplace;and, b. Agree,as required by law,to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute,for a violation occurring on or off City premises,while conducting City business,no later than five(5)days after such a conviction.A conviction means a finding of guilt(including a plea of"no lo contendere")or the imposition of a sentence by a Judge or jury in any federal or state court,and/or a finding of Court Supervision. Section 3.3.6 Disciplinary action An employee who violates the terms of this policy may be subject to disciplinary action including suspension and/or termination and may be referred for prosecution consistent with applicable local,state and federal law. a. The City shall take prompt disciplinary action with respect to any employee who violates this policy. b. The City may require an employee who violates the terms of this policy to satisfactorily participate in a drug or alcohol abuse assistance or rehabilitation program. Section 3.4 Drug Testing It is the policy of the City to conduct drug/alcohol testing where it has reason to believe that an employee may be under the influence of alcohol,illegal drugs or other controlled substances. In addition,any employee who is reasonably believed to have caused or contributed to an accident which resulted in personal injury requiring medical treatment away from the scene of the accident or which disabled a piece of equipment shall be tested for alcohol,illegal drugs,or other controlled substances. Further,employees employed in safety sensitive positions are subject to periodic or random testing. Employees subject to D.O.T.testing shall be tested in accordance with D.O.T.regulations in addition to the testing and discipline provisions of this policy. Refusal to submit to testing will result in disciplinary action,up to and including termination of employment. Section 3.5 No Solicitation Solicitation by employees shall not be permitted during working time(the time employees are performing Department functions)in the City,or during non-working hours in areas where it will disturb other employees who are working. Distribution or circulation of printed materials by employees shall 9 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) not be permitted any time,including working and non-working time,in working areas. Solicitation or distribution of printed materials by non-employees is prohibited in work areas. Section 3.6 Employee Performance Evaluation At a minimum,yearly reviews shall be made of the employee's work performance by the Department Heads,and reported to the Mayor. Employees may be given more frequent evaluations as circumstances warrant. A finding of satisfactory performance is needed for advancement on the wage scale. Section 3.7 Outside Employment Employees may hold outside employment,including self-employment,provided such employment does not: 1)interfere with the performance of City duties;2)present a potential conflict of interest;3)result in outside work being performed during an employee's work shift;4)involve the use of city equipment or supplies. Employees shall be permitted to engage in outside employment only with the prior written approval of their Department Head. If granted permission for outside employment an employee's Department Head may revoke the permission where it appears to the Department Head that such activity conflicts with the standards set forth above. Employees who engage in outside employment shall notify their Department Head of the addresses and phone numbers where they can be contacted,if necessary, for their normal work schedule,of the name of their supervisor(if applicable),and of the type of work they are(or will be)performing. Section 3.8 Gifts and Gratuities a. City services are not to be rendered by any employee with the expectation or in exchange for any gift,gratuity,discount,reward,entertainment,hospitality,loan,forbearance,other tangible or intangible item having monetary value. This policy prohibits the receipt of gifts by the employee's spouse or an immediate family member living with the employee from a"prohibited"source. In addition,all employees are required to comply with the City's Ordinance#1999-12(Appendix G)implementing the provisions of the State Gift Ban Act. When an employee receives any offering as a result of his or her status as a City employee,the offering must be immediately turned over to the City's Ethics Officer, which is the Kendall County States Attorney. The Ethics Officer will determine the ultimate disposition of any gift or offering in accordance with the City's ordinance and the State Gift Ban Act. Additional information about this policy maybe obtained from the City Administrator,Ethics Officer or City Attorney. b. No employee in the City's service shall have any financial interests in the profits of any contractor,service provider,or other work performed for the City,or shall personally profit directly or indirectly form any contract,purchase,sale or service between the City and any person or company. Any employee who violates this section shall be subject to discipline for misconduct in office. Section 3.9 Political Activity a. No employee shall use his or her official position of employment to coerce or inhibit others in the free exercise of their political rights;or engage in political activities while at work or on duty. 10 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) b. Due to the conflict of interest created by employees holding an elected office,the taking of an oath for any City office shall constitute an employee's resignation from City employment. Section 3.10 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs,alcohol,unauthorized firearms,explosives,or other improper materials. To this end,the City prohibits the possession,sale, transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Desks,lockers and other storage devices may be provided for your convenience,but remains the sole property of the City. The City also reserves the right to conduct searches and inspections of City- provided vehicles,equipment,materials,such as boxes,thermoses,purses,briefcases,desks,computer files,computers,computer disk,cabinets,file drawers,desk,lockers,or packages without notice. If you refuse to submit to a search or are found in possession of prohibited articles,you will be subject to disciplinary action,up to and including dismissal. The City is not responsible for loss of or damage to personal property on the job. Accordingly,the City Administrator or Chief of Police or their designee may conduct the inspection with or without prior notice.All administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police.Where a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has or will occur he or she shall contact the local police department immediately.The local police will determine if the inspection is warranted and conduct such inspection. Only law enforcement personnel will conduct such inspection.Furthermore, the City recognizes that the police department has unique situations that will require an additional more specific inspection procedure which shall be approved by the City Council. Any abuse of this provision within the employee manual by any employee shall be subject to disciplinary action up to termination. Section 3.11 On-the-Job Safety/Reporting of Accidents Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools,equipment and motor vehicles in connection with City business.(Safety Policy-Appendix H) The following safety rules apply to all employees of the City: a. Basic responsibility for safety rests with Department Heads and from them,to their designated safety representatives,supervisors,and employees,but it is the responsibility of every employee to become familiar with and adhere to all safety rules and regulations. b. Any employee acting in a supervisory capacity shall require all employees under their supervision to comply with all applicable safety rules and practices. c. Any employee having knowledge of any unsafe condition or work practice shall report such condition or practice to their immediate supervisor,departmental safety representative,or department heads. 11 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) d. All employees shall use reasonable precautions in the performance of their duties and act in such a manner as to assure maximum safety to themselves,their fellow employees and the public. e. All employees shall familiarize themselves with the safety rules applicable to their jobs and shall consult with their supervisors on any safety rule or practice not understood,or whenever work conditions present unforeseen hazards. f. No employee shall remove or make ineffective any safeguard,safety device or safety appliance except for the purpose of replacement,repair or adjustment. g. Employees shall keep their work areas clean,orderly and,to the extent possible,free from all recognized safety hazards. h. All employees shall work in appropriate clothing,including footwear,suitable for the type of work being performed,and shall wear or use appropriate safety devices or personal protective equipment as provided,or directed. i. When driving or riding as a passenger in a City-owned vehicle,or in a personal vehicle while on City business,employees shall wear properly adjusted and fastened seat belts. j. Employees shall comply with all applicable Local,State and Federal traffic Iaws when operating a City vehicle or personal vehicle while on City business,except for police officers when authorized in the line of duty and in accordance with Department standard operating procedures(SOP's). k. Any employee who suffers an on-the-job injury or illness,or is involved in an accident while operating City equipment,a City-owned vehicle,or a personal vehicle on City business,shall complete a report of accident on the approved report form and submit the form to the immediate supervisor. The form shall be completed and submitted within twenty-four hours of the on-the-job accident,injury or illness to the extent practicable. Individual departments may adopt any safety rules that address particular operations or hazards that exist within that department and which are not inconsistent with the general safety rules listed above. Any employee found to be in violation of the general safety rules or applicable departmental safety rules may be subject to disciplinary action. Section 3.12 Threats,Violence and Weapons 3.12.1 Prohibited Conduct "Workplace violence"includes any behavior or conduct on City premises,which is sufficiently severe, offensive,or intimidating to cause an individual to reasonably fear for his or her personal safety or the safety of co-workers and/or property. It includes,but is not limited to: 12 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) a. Any physical behavior,or threat of physical behavior,which involves aggressive contact with any person,including pushing,hitting,fighting,throwing objects or otherwise intentionally injuring another person or attempting to injure another person. b. Any physical behavior,or threat of physical behavior,that would place a reasonable person in fear of receiving imminent physical injury or aggressive physical contact of the sort discussed above;or c. Any act of vandalism or other intentional damage or destruction of City property. No employee or third party,except for authorized law enforcement personnel,is permitted to bring weapons or firearms onto City property(including City vehicles). 3.12.2 Reporting Procedures a. Employees who become aware of workplace violence or any threat of workplace violence,whether by an employee or non-employee,must immediately report such action to their immediate supervisor and law enforcement personnel. Disciplinary action may result if the employee having knowledge of a suspected violent act fails to report the incident. b. Any employee who is a victim of workplace violence must immediately report the situation to law enforcement personnel,then his or her supervisor or the City Administrator when the supervisor is involved. c. Any report made pursuant to this policy will be treated with confidentiality to the extent reasonably possible and appropriate. d. Actions that may be considered endangering or life threatening by or against any employee or individual on City property should,in addition to the reports set forth above, be reported to law enforcement by calling 911. 3.12.3 Investigation and Responsive Action a. All incidents of alleged workplace violence will be investigated promptly by the City. b. Based on the results of the investigation,the City will take appropriate action. If a violation of policy is found,such action may include immediate discharge. Additionally, the City may report the situation to law enforcement. c. When applicable,the City and its employees shall cooperate fully with police and other law enforcement officials in the investigation and prosecution of any workplace violence. d. The City may take other actions,as it deems appropriate under the specific circumstances,including seeking judicial action. 13 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) 3.12.4 No Retaliation The City forbids retaliation against any employee for reporting any violation of this policy. Any employee who engages in retaliation in violation of this policy shall be subject to disciplinary action up to and including discharge. Section 3.13 No Smoking or use of Tobacco Products Smoking and/or use of any form of tobacco products are prohibited within city owned public buildings. Designated areas may be designated with approval of the Department Head and City Administrator. Section 3.14 Nepotism 3.14.1 Spouse/Relatives of Department Heads/Elected Officials a. The employment of spouse or a relative of any department head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the city attorney. For this purpose,a relative is deemed to mean a spouse,parents,grandparents,children or grandchildren,siblings,aunts,uncles,in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal,state, and local laws. The City Administrator and Mayor are responsible for the coordination, administration and implementation of the provisions of this policy. 3.14.2 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents,grandparents,children or grandchildren,siblings,aunts and uncles,in-laws and step-relatives,within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty,actual or implied,based on family relations. b. The employment of a relative of any full-time City employee,in a full or part-time position,is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under,or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment,every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer,the City Administrator/Mayor will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on,but are not limited to,such factors as the grade of each affected employee's position,the availability of openings for which the affected 14 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) employees are qualified,and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal,state and local laws. f. The City Administrator and Mayor are responsible for the coordination,administration and implementation of the provisions of this policy. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses,supervisors must contact the City Administrator to ensure compliance with applicable federal,state and local laws. Section 4 Use of City Equipment Section 4.1 Authorization to Use Equipment City equipment and supplies may be used only for authorized City purposes. No City equipment or supplies shall be removed from City premises for personal use. Only those employees authorized by the Department Head,City Administrator,or Mayor. Section 4.2 Use of City Vehicles An employee must obtain permission from the Department Head to use City vehicles,as provided by the City Policy(Appendix I),and use of city vehicles are encouraged,if available. Any out of pocket expenses such as parking,tolls,emergency repairs shall be reimbursed upon presentation of receipts. Section 4.3 Use of Personal Vehicles for City Business Whenever an employee is authorized to use a personal vehicle in the performance of official City duties, the employee shall be compensated at the prevailing IRS mileage rate. All mileage compensation shall be a result of authorized personal vehicle use approved by the employee's Department Head. Reimbursable uses include:the use of personal vehicle to attend out-of-town functions,training sessions,and meetings when such functions are a requirement of the employee's job or are deemed desirable by their Department Head or the Mayor. Section 4.4 Computer and Telephone Communications Systems a. All computer and telephonic communications systems and all communications and information transmitted by,received from or stored in these systems are the property of the City and as such are to be used solely for job related purposes(Note: See Section 4.6 Personal use of telephones). The use of any software and business equipment,including but not limited to,facsimiles,telecopiers,computers,and copy machines for private purposes is strictly prohibited. All materials and information created,transmitted or stored on City computer systems are the property of the City and may be accessed by authorized City personnel. Employees shall have no ownership or proprietary interested in the computer network,including any of the data files or applications operating or residing on the computer network or any stand-alone computers. No employee shall, without express authorization,copy or download any applications from the computer 15 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) network,copy or load any applications onto the computer network,or disclose to,or allow the use of the computer network by,any third party. Furthermore,all employees shall be required to sign an E-Mail,Voice Mail,Computer,and Office Equipment Acknowledgement Form.(Appendix J) b. If you use this equipment for personal purposes you do so at your own risk. Further,you are not permitted to use a code,access a file or retrieve any stored communication unless authorized to do so or unless you have received prior clearance from an authorized supervisor. All pass codes are property of the City. You may not use a pass code that has not been issued to you or that is unknown to the City. If you violate this policy,you may be subject to disciplinary action,up to and including dismissal. c. Employees must obtain written authorization from their Department Head to use City information technology resources to access the Internet. Requests for Internet access must be based on legitimate,business-related reasons. Employees may only use authorized connections for Internet access. The network administrator will terminate any unauthorized connections to the server. Department Heads who authorize access to the Internet are responsible for promptly notifying the City's network administrator when Internet users terminate,change departments or no longer require Internet access. d. To ensure that the use of electronic and telephonic communications systems and business equipment is consistent with the City's legitimate business interests,authorized representatives of the City may monitor the use of such equipment from time to time to the extent permitted by applicable state and federal law. Users should not have any expectation of privacy with respect to any materials and information created or stored on these systems. Section 4.5 E-Mail Policy The City provides an electronic mail("e-mail")system to some of its employees in order to facilitate the communication of work-related data internally and externally in the most effective and efficient manner possible consistent with legal requirements and established policies and procedures. In order to provide City employees with the benefits of e-mail communications without exposing the City to the many risks inherent in e-mail communications,we have developed the following rules. If you have any questions, contact the City Administrator. Section 4.5.1 The e-mail system may be used only to process and communicate work related data and messages. Employees may only use e-mail for legitimate business-related communications in the course of their assigned duties. No one may use e-mail to conduct personal business of any kind,including downloading data from the Internet or from any other source for other than strictly work-related purposes. All data of any nature that are entered or received through your City computer including all e- mail messages are and will remain City property. None of those data or messages may be used for any purpose not related to City business,nor may they be sold,transmitted,conveyed or communicated in any way to anyone outside of the City without the express written authorization of an officially- designated City representative. 16 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 4.5.2 City computers and all data and e-mail messages on City computer systems are subject to inspection and search by the City. In the course of their duties,City systems operators,department heads,supervisors,and/or approved consultants may monitor employee use of the e-mail system and review the contents of data or messages entering,leaving or stored in the e-mail system. Section 4.5.3 The creation or transmission of any data or e-mail message that may be construed to violate the City's "Harassment-Free Workplace" policy or"Equal Employment Opportunity"policy is strictly prohibited. This prohibition includes sexually explicit or offensive messages,cartoons or jokes,ethnic or religious slurs,racial epithets or any other statement or image that might be construed as harassment or disparagement on the basis of race,color,religion,sex,national origin,age,disability,marital status,or any other status protected by law. Section 4.5.4 E-Mail may not be used to transmit disciplinary messages or statements regarding individual employees. All such negative messages must be kept strictly confidential and therefore may not be communicated via e-mail in any form whatsoever. For many of the same reasons,performance evaluations may not be conducted or transmitted via e-mail. Section 4.5.5 Unauthorized access of e-mail,use of other employees'passwords and disclosure of other employees'passwords is strictly prohibited. Unauthorized use of codes or passwords intended to gain access to other employees'e-mail accounts is prohibited. Likewise,the unauthorized disclosure of other employees'passwords is prohibited. As a condition of employment and continued employment,you are required to sign an e-mail acknowledgement form.(Appendix J) Section 4.6 Personal Use of Telephones Employees are permitted to use City telephones for personal use on limited basis and for local calls only. Approval to use City telephones for personal business may be withdrawn by Department Heads if it becomes excessive or if use causes interference with work duties. Employees may pay for any non- business calls they make which are charged to the City. This policy is subject to change,as the City deems necessary. Section 5 Disciplinary Action Section 5.1 Reasons for Discipline Employees of the United City of Yorkville are expected to perform satisfactorily their assigned duties, and it is the duty of the Department Heads to oversee conduct and work performance of said employees within their respective departments. Unless otherwise set forth under a written contract of employment or unless provided otherwise by the Board of Fire and Police Commissioners,employment with the City 17 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) is at-will,and employees can be discharged with or without cause,at any time at the sole discretion of the City. Reasons for disciplinary action may include,but are not limited to,the following: a. Incompetence,negligence,inefficiency,or failure or inability to perform your assigned duties. b. Abusiveness in your attitude or language,or in your conduct resulting in physical harm, injury or harassment to City employees or the public. c. Violation of City drug and alcohol policies. d. Violation of any lawful or official regulation,order or rule,or your failure to comply with any lawful direction given by your superior. e. Conviction of a felony or any criminal misdemeanor set forth in Section 10-1-7 of the Illinois Compiled Statutes. f. Causing damage to public property or waste of City supplies through negligence or willful misconduct,or failure to take reasonable care of City property. g. Falsifying employment applications or City records. h. Absence from scheduled work without prior authorization i. Claiming sick leave under false pretenses. j. Absence without leave for a period of three(3)days(an involuntary resignation),or a failure to report after leave of absence has expired or has been disapproved,revoked,or canceled by the employee's superior. k. Work history shows excessive or chronic absenteeism. 1. Insubordination. m. Any other reason as determined by supervisor,Department Head,or Mayor. These examples are not all-inclusive,and other conduct not specifically covered above may result in disciplinary action depending upon the circumstances. Section 5.2 Discipline Procedure The City is committed to assisting all employees who are not performing their job duties at expected standards. The City shall take any or all of the following steps in developing a"remediation plan"for employees with performance problems,although remediation may not be appropriate for all employees. The City,in its discretion,will determine when remediation will be made available to an employee,as well as what steps shall be included in a remediation plan. 18 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) 5.2.1 Remediation Notice and a chance to improve. Department Head shall inform the employee of his performance problems or shortcomings,and provide a reasonable opportunity to improve. Specific Information. Department Head shall let the employee know exactly what the problem is,and set up an improvement program that calls for specific actions by stated deadlines.Furthermore,the Department Head may recommend to the employee to contact the Employee Assistance Program. Maintenance of Records. Early warnings may take the form of verbal counseling;further warnings shall be in writing and these warnings are performance based warnings.Department Head shall include copies of any performance based warnings in the employee's personnel file. Employees shall be given the opportunity to sign warnings.Therefore,signing does not constitute the acceptance of such warning, but acknowledges employee is aware of the warning. Performance based warnings will be reviewed every 365 days or one year after issuance. If the employee has improved,the warning may be removed from his/her file and sealed. Provide a reasonable time to improve. When setting the deadline for improvement,the Department Head shall determine what would be a reasonable time considering the problem and circumstances. 5.2.2 Disciplinary Procedure Procedure for Disciplinary Action or Terminated Review. All employees who have been notified of performance problems and directed to improve and correct such problems may be subject to discipline or discharge for the failure to do so or where further performance problems arise. Remember sworn employees are subject to the requirements of the Board of Fire and Police Commissioners Act. An employee can be suspended any time,with intent to discharge,without regard to the preceding steps,if he or she commits an offense for which immediate discharge is specified as a penalty or if,in the Department Head's judgment,the employee's continued presence would be contrary to the well being of the City or any of its employees. Until action by Mayor,is taken,the employee shall be suspended with I Deleted:and City Council pay. The Mayor shall approve every discharge„ I Deleted: with concurrence by the City L Council. Purpose. The primary purpose of the disciplinary system is to correct improper behavior,not to impose penalties. The City expects its Department Heads and Supervisors to recognize situations where disciplinary measures are the most appropriate means to the end. Perspective. It is helpful to view discharge as an ultimate mean to correct a problem,when all else has failed. An employee,whose behavior or poor performance is due to lack of knowledge or experience, should receive training and assistance,not discipline. First Violation. Counsel the employee and issue a verbal warning. The Department Head and/or supervisor shall notify the employee that he or she is receiving a formal warning. The Department Head and/or supervisor shall place an informal memo in the employee's history file with the employee's knowledge. The Department Head and/or supervisor shall also inform employee of the contents of that memo. Second Violation. The Department Head and/or supervisor shall hold a meeting with the employee at which time the nature of the offense will be explained,and warned that any repetition could lead to the 19 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) suspension or discharge of the employee. The Department Head and/or supervisor shall offer help to the employee in solving the problem. A formal written warning shall be issued concerning the prior incident. One copy shall be given to the employee and one shall be placed in the employee's file. Third Violation. The employee shall be suspended up to ten(10)days without pay upon approval by the City Administrator. The Mayor and City Council shall approve any suspension recommended by the City Administrator that is more than ten(10)days without pay. The employee shall be warned that a single further offense may be grounds for suspension up to thirty days or discharge. Upon the third violation,the Mayor and City Council shall be notified. Fourth Violation. Employee shall be given suspension more than three days up to thirty days or discharged,observing the procedures in this manual for processing an involuntary termination. Section 5.3 Grievance Procedure A grievance is defined as any expressed difference,dispute or controversy between an employee and the City,concerning the circumstances and conditions that concern the working relationship or work environment,however discipline and discharge procedures are not subject to review under the grievance procedure, If an employee has any complaint that cannot be handled orally by consultation with his Department Head,he may submit in writing within fifteen calendar days,his grievance to both the Department Head and the City Administrator for review by the City Administrator. When a decision is reached regarding the resolution of the problem a letter or memo shall be sent back to the Department Head and to the employee within thirty days. In the event the employee is not satisfied with the resolution proposed by the City Administrator,the Employee may request within twenty-one days an independent review by the Mayor.Any action taken by the Mayor will be final.This grievance procedure does not include any employee who is covered by a collective bargaining agreement unless specifically specified within the agreement. Section 6 Payroll Administration,Hours of Work and Overtime Section 6.1 Regular Hours of Work Section 6.1.1 Workday hours and lunch breaks Public Works Department maintenance employees normally begin their workday at 7:00 a.m.and end at 3.30 p.m.,Monday through Friday,unless properly notified by Department Head. Lunch breaks are'h hour(unpaid)and shall be determined by their Department Head. Lunch breaks for the City Offices shall be V2 one hour(unpaid)and scheduled not to disrupt office hours. Section 6.1.2 Public Works employee"On Call"status,duties,and payment Employees will be required for"On Call"duties to maintain the city public infrastructure.They shall be expected to check pumps and perform other such work as may be directed from time to time.The employee shall check the status of the wells,pumps,and lift stations approximately 7:00 a.m.and wells again at approximately 4:00 p.m.for which they shall receive a minimum of two hours pay at the overtime rate.Personnel so selected for"On Call"duty shall be available for emergencies unless other arrangements are made between employees.Any such arrangements made shall require notification to the Department Head. 20 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 6.1.2 Work Schedule The workweek shall consist of forty(40)hours per week for all City non-exempt full time employees. The Department Head shall determine the length of the shift and starting time providing the City services are not disrupted. Section 6.2 Shift Changes All employees shall normally be given fourteen (14)days notice of any changes in regular working hours,except in cases of emergency,or by mutual consent of employee and Department Head. Section 6.3 Payroll Administration All salaried,hourly,and part-time personnel shall be paid biweekly. Up to a one-week delay in payment may be in effect for regular and overtime hours. Further payroll and reimbursement policy details are as follows: a. Paychecks will be issued no later than 12:00 p.m.on payday. b. All full-time employees with health insurance coverage will have$1.00 withheld from the first paycheck of each month for their contribution to the health insurance costs. (Participating plan.)This fee is subject to change upon a review and approval by the City Council with a ninety(90)day notice to the employees that the City Council is reviewing a proposal to change plans or fee structure before approval. c. Insurance reimbursement checks shall be issued with all other vendor checks only after approval by City Council. d. No checks shall be distributed to individuals.Department Heads or their designee shall distribute payroll checks. e. All dental and vision assistance request must be given to the Accounting Clerk by April 30 of the current year except as stated in Section 8.3b Rollover Dental/Vision Policy. f. All the above shall apply unless extraordinary circumstances prevent them from occurring. g. Hourly pay is defined as base pay plus all stipends. Section 6.4 Callback Pay All full time employees covered by this Personnel Policy who are called back to work after having left after a full scheduled work day shall receive a minimum of two(2)hours work at time and one half pay. A call back is defined as an assignment of work that does not immediately precede or follow an employee's regularly scheduled work hours. Department Heads do not receive overtime pay,but may take time earned,when the demands of the position allow them to do so,with the approval of the Mayor. 21 United Cityof Yorkville Employee Manual Final 01-05-044 (Revisions recommended by Labor Attorney) Section 6.5 Overtime Scheduling Time worked in excess of the established regular workweek hours constitutes overtime work.Before performing any overtime work the employee must receive approval from their supervisor or Department Head. Section 6.6 Overtime Pay a. Overtime pay shall be considered that time worked in more than their normal scheduled workday or forty(40)hours per week. Overtime pay shall be paid at the rate of one and one-half times the hourly rate,determined by dividing the annual salary by 2,080 hours. b. All full time,non-exempt employees will be compensated for all hours worked as described within their job description and duties as authorized,which means no employee shall work as an independent contractor or receive a stipend for hours worked except as authorized as an appointed position. Employees shall be duly compensated under the FLSA for hours worked;however employees may be subject to discipline for performing unauthorized work. Section 6.7 Compensation Time a. The City encourages the use of compensatory time,provided the net result is a saving of wage expenditures. b. Compensation time is earned at the rate of 11/2 hours for each hour of overtime worked. c. All non-exempt,full-time employees(at their discretion and with their Department Head's approval),shall be allowed to take compensation time. This is in lieu of any overtime hours worked for which an employee waives overtime pay. An employee is allowed to use compensation time by the hour and/or day provided compensation time is earned and overtime is waived before requesting compensation time. Sworn full-time employees may take compensation time,as outlined in their police collective bargaining agreement. d. There is a cap of 240 hours of compensatory time that may be accrued for all non-exempt employees. The City reserves the right to require employees to use compensatory time or to"cash out"accrued hours except forty(40)hours at any time with a thirty(30)day written notice to their Department Head. e. Upon termination of employment,the employee will receive cash compensation for any accrued comp time remaining. f. The City will honor an employee's request to use comp time within a reasonable period of time following the proper request,so long as the use of the comp time will not"unduly disrupt"the City's operations. 22 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 6.8 Pay Adjustments a. Wages for all City employees shall be reviewed by April 1s`of each year. Any adjustments in pay shall be granted at this time,to be effective with the first payroll of the following fiscal year,(May 1). This is not meant to imply that raises shall automatically be granted. Wages and benefits,directly related to their respective departments,is an addendum to this Personnel Policy.This addendum may be updated from time to time to reflect City Council approved adjustments. b. A new employee hired within six(6)months before a wage increase may not be eligible for such wage increase until satisfactory completion of a six-month period of time. Section 6.9 Longevity Pay Longevity stipend will be made to all full-time exempt and non-exempt,non-bargaining employees based on the below schedule. This stipend is added to the annual salary for non-exempt employees and exempt employees will receive the stipend on the 1st pay period of the employee's anniversary of date of hire. After 6 years,but less than 9 years $ 750 After 9 years,but less than 14 years $1000 After 14 years,but less than 20 years $1250 After 20 years,but less than 25 years $1500 After 25 years $2000 Section 7 Leave Time Section 7.1 Vacation Leave a. Employment anniversary dates shall govern the number vacation days allowed. b. Full-time and eligible part-time employees are entitled to the following vacation time. First year employees shall not receive a vacation until the completion of one year of employment,unless otherwise approved by the City. One(1)year through five(5)years-(80 hours) Six(6)years through ten(10)years-(120 hours) Eleven(11)years or more-(160 hours) c. Employees earning eighty(80)or more hours vacation may take up to forty(40)hours vacation as pay,subject to the approval of the Department Head. d. Vacations are normally requested in forty(40)hour increments. All requests must be submitted at least fourteen(14)days in advance and approved by the Department Head. Any vacation request submitted for the calendar year by February 28th will be approved 23 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) based on seniority and scheduling to provide adequate services. Once the vacation request is approved the employee has reserved his right to his vacation leave,however, all leaves are subject to review and/or cancellations for major emergency or extreme circumstances,which causes a personnel shortage. Eight(8)hours of vacation time may be taken in single days with the approval of the Department Head. e. Provided the employee has made a reasonable effort to take vacation time,but such time was denied due to scheduling problems,one week of unused vacation time may be carried over into the next year,or the employee shall receive pay for the unused vacation. The Department Head shall make this decision. f. Upon termination of employment,the employee shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date,based upon the employee's vacation time determined by length of employment. Section 7.2 Holiday Leave a. Holiday pay shall be paid to all full-time employees. b. All employees shall receive their normal rate of pay with the day off. This is not intended to imply they shall receive any additional pay,but only the pay they would have received had they worked the day as a normal workday. c. All sworn,non-exempt,full-time employees'Holiday Pay will be covered as outlined in the police collective bargaining agreement. d. Public Works employees called in to work on a holiday shall receive double pay for the number of hours worked. This means that an Employee shall receive his holiday pay, plus double time pay for hours worked. e. The following twelve(12)holidays shall be observed: New Years Day Martin Luther King,Jr.'s Birthday President's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Day Christmas Day 24 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) f. Besides the twelve(12)holidays listed,all employees shall receive two(2)floating holidays,which cannot be accumulated if not taken. Department Head's approval must be obtained before taking the floating holidays. Section 7.3 Sick Leave Section 7.3.1 Purpose,Allowance,and Accumulation. Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time to time and that their financial resources may be diminished in such instances if pay is discontinued,and that it may not be in the best interest or health of the employee or fellow employees to work while sick. An employee who is unable to work by reason of a non-duty related illness,injury,or disability as contained herein may take sick leave. Employees shall accrue eight(8)sick leave hours per month to a maximum accrual of 960 hours. Section 7.3.2 Medical Verification. The City may,at its discretion,require an employee to submit a physician's verification of illness or other conclusive evidence of illness,and such verification normally will be required for illnesses requiring the use of more than twenty-four(24)hours of sick leave. Section 7.3.3 Sick Leave Utilization. Sick leave may be utilized only for the purposes as stated in the first paragraph of this section. Employees utilizing paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees will use accrued sick leave in reverse accrual order. Thus,when an employee uses a sick leave hour,the last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave shall be considered grounds for disciplinary action. Absent employees who have exhausted their accumulated sick leave shall not be compensated for further absences unless approved by the City Council. Section 7.3.4 Unused Sick Leave. On May 15 of each year,an employee who has used less than the sick leave he has accumulated in the immediately preceding fiscal year(May 1 through April 30)will be asked if he wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty(50%)percent of his regular rate of pay as determined on April 30th for each sick hour sold back. The number of sick leave hours for which an employee elects cash compensation shall be deducted from such employee's accumulated sick leave. Employees electing to sell back their sick leave will be paid to them by June 15. An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund,who leaves the City's employment[through retirement,a reduction in force,or voluntary resignation]and has been employed by the City for more than ten(10)years shall be paid for all unused sick leave at fifty(50%)of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. 25 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 7.4 Reporting of Absences All Department Heads shall keep an accurate account of any absences taken by their employees. Getting to work regularly and on time is one of the employee's prime responsibilities. Failure to be on the job when scheduled reduces the efficiency of the City. Illness should be reported to the employee's supervisor one(1)hour before the start of the workday. Failure to secure proper permission for the use of personal days and/or sick hours or to report illness on time may result in full loss of pay for the hours involved. Section 7.5 Duty-Related Illness or Leave In the event of a work-related accident or death that occurs while on the job,all employees are eligible for worker's compensation as provided by law. Employees covered by a collective bargaining agreement should consult the relevant agreement for additional information. The Department Head may consider a light duty program for any employee who has a medical release to return to limited duty. Section 7.6 Emergency and Bereavement Leave Time away from the job due to emergencies will be granted at the discretion of the Department Head. The Department Head shall make the decision whether non-exempt employees shall receive paid or unpaid time off,or shall be required to make up missed time. Exempt or supervisory employees shall be permitted to take emergency leave at the discretion of the Mayor or his/her designee,and where the need for leave is a day or more,the City may,at its discretion,designate such leave as unpaid leave time. Emergency time off for bereavement will only be allowed in the case of death of an immediate family member,(mother,father,brother,sister,child,spouse,mother-in-law,father-in-law),or in special cases as approved by Department Head. These days are separate from floating holidays and sick hours. Section 7.7 Military Leave The City will provide for leaves for uniformed or military service in accordance with the requirements of state and federal laws. If you need to take leave for uniformed or military service,you should submit a copy of your orders along with your request for leave as soon as you become aware of the need for leave. Please contact City Administrator for further details about your uniformed or military leave rights. These provisions apply to all Illinois employers,including public employers.Furthermore,employees who are members of the reservists—either in the U.S.Armed Services or in the Illinois National Guard —are entitled to the following benefits(under Illinois Law)when mobilized to active military duty by presidential order: • Continuing compensation(minus the amount of the employee's base pay for military service)for the entire period of active military service;and • Continuing health insurance and other benefits the employee was receiving or accruing at the time the employee entered military service. 26 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 7.8 Jury Duty Leave Employees shall be granted leave with pay when required to be absent from work for jury duty. Employees are expected to contact their supervisor and report to work when they are excused from jury service,temporarily or finally. Any payment received from jury duty shall be given to the City in lieu of receiving leave with pay. Section 7.9 Unpaid Discretionary Leave Employees may obtain a leave of absence. Discretion is of the City Council. Such leave shall be unpaid and shall not be used to gain employment elsewhere. Section 7.10 Family and Medical Leave 7.10.1 General Statement It is the policy of the United City of Yorkville(the"City)to provide up to twelve(12)weeks of unpaid family and medical leave during a 12-month period to eligible employees in accordance with the Family and Medical Leave Act of 1993 ("FMLA"). The 12-month period is measured using a rolling backward year. 7.10.2 Eligibility In order to qualify to take family and medical leave under this policy,an employee must have worked for the city for at least twelve(12)months and at least 1,250 hours during the twelve(12)month period immediately before the date when the leave would begin. 7.10.3 Reasons for Leave a. A leave may be requested for any of the following reasons: (1)Child Care. To care for a child born to or placed for adoption or foster care with an employee; (2)Family Medical. To care for a spouse,child,or parent("covered family member")with a serious health condition; or(3)Employee Medical. Because of your own serious health condition which renders you unable to perform the functions of your position. Child Care Leave must be completed within the twelve(12)month period beginning on the date of birth or placement. In addition,spouses employed by the City who request Child Care Leave or leave to care for an ill parent may only take combined aggregate total of twelve(12) weeks during any 12-month period. b. Employees will not be granted an FMLA leave to gain employment or work elsewhere, including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave will be subject to immediate termination. 27 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) 7.10.4 Leave is Unpaid a. FMLA leave is unpaid leave. If you request Child Care or Family Medical Leave,any accrued paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If you request Employee Medical Leave,any accrued paid vacation, personal and applicable sick leave(in that order)must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time for unpaid leave time or use of short-term disability does not extent the 12-week leave period. Employee Medical Leave will also run concurrently with leave taken under the City's disability leave policy and workers'compensation leave,if taken for an FMLA qualifying serious health condition. b. If an employee takes vacation time/sick leave using salary continuation for a condition that constitutes or progresses into a serious health condition,the City may designate all or some portion of such leave as under this policy,to the extent that the paid leave meets the necessary qualifications. 7.10.5 Notice of Leave If your need for FMLA leave is foreseeable,you must give the City at least thirty(30)days prior written notice. Failure to provide such notice may be grounds for delay of leave. Where the need for leave is not foreseeable,you are expected to notify the City as soon as practicable,generally within one to two business days of learning of your need for leave. A request must be made in writing on the City's forms (Appendix K),available in personnel. 7.10.6 Medical Certification If you are requesting Employee Medical or Family Medical Leave you and the relevant health care provider must supply appropriate medical certification. The City will supply you with medical certification forms. The medical certification must be provided within fifteen(15)days after it is requested,or as soon as reasonable under the circumstances. Failure to provide requested medical certification in a timely manner may result in denial of leave until it is provided. In its discretion and at its own expense,the City may require a second medical opinion,and if the first and second opinions differ,a third medical opinion. The third opinion will be provided by a health care provider approved jointly by the employee and the City and will be binding. The City may also require recertification periodically during a leave,and employees will be required to present a fitness-for-duty certificate upon return to work following an employee medical leave. 7.10.7 Medical and Other Benefits a. During an FMLA leave,the City will maintain the employee's health benefits on the same conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA leave,the City will deduct the employee's portion of the health plan premium as a regular payroll deduction. If the FMLA leave is unpaid,the employee must make arrangements with the City to pay his/her portion of the premium. Group health care coverage will cease if the employee's premium payment is more than thirty(30)days late,but the employee will be notified at least fifteen(15)days before coverage lapses. Additionally,if the employee fails to return from leave,the City will require repayment 28 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) of any premium that was paid for maintaining the health coverage for the employee, unless the employee does not return because of a continuing or recurring serious health condition of either the employee or a covered member,or because of other circumstances beyond the employee's control. Employees are not entitled to other benefits or seniority accrual during the FMLA leave. b. Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the same as if they were actively employed,according to the terms of the applicable plan. 7.10.8 Returning from Leave a. Employees who return to work from FMLA within or on the business day following expiration of the twelve(12)weeks are entitled to return to his or her same position or to an equivalent position with equal benefits,pay or other terms and conditions of employment. The City may choose to exempt certain highly compensated("key") employees from this requirement and not return them to the same or similar position. b. If you take an Employee Medical Leave,you will be required to provide medical certification that you are fit to resume work. Employees failing to provide the Return to Work Medical Certification Form will not be permitted to resume work until it is provided. 7.10.9 Reporting While on Leave The City may require an employee on FMLA leave to report periodically on the employee's status and intent to return to work. 7.10.10 Intermittent and Reduced Schedule Leave FMLA leave because of a serious health condition may be taken intermittently(in separate blocks of time due to a single covered health condition)or on a reduced work schedule(reducing the usual number of hours you work per workweek or workday)if medically necessary. If FMLA leave is unpaid, the City will reduce your salary based on the amount of time actually worked. In addition,while you are on intermittent or reduced schedule FMLA leave,the city may temporarily transfer you to an available alternative position that better accommodates your recurring leave and which has equivalent pay and benefits. 7.10.11 Policy Administration This policy is intended to comply with and will be administered in accordance with the Family and Medical Leave Act of 1993 and any applicable regulations,definitions and law there under,as well as any state family or medical leave laws granting additional rights that are applicable to employees employed in Illinois. 29 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) 7.10.12 Interrelation of Leaves Any leave taken pursuant to this policy,other City policies,a collective bargaining agreement,or law which qualifies as leave under the FMLA or any applicable state family or medical leave act,will be counted against the employee's available leave under the applicable City policies,collective bargaining, and/or law,as well as the available leave under the FMLA or applicable state law,to the extent permitted by such applicable law. Section 7.11 Benefits While on Leave a. Time spent on extended unpaid leaves of absence may not be counted as creditable service for pension purposes. Further,if an employee goes on an approved,unpaid leave of absence for a period in excess of thirty(30)calendar days and wishes to continue to be covered by the City's health or life insurance,he or she will be responsible for payment of the total monthly insurance premiums unless otherwise provided by law. b. It is the policy of the City NOT to request the City Council to grant IMRF Pension Credit and Death and Disability Protection Leave Authorization for an employee going on unpaid discretionary leave of absence. c. Upon return,the City will place the employee in his or her previous assignment,if vacant,the employee will be placed in the first available assignment according to the employee's seniority,where skill and ability to perform the work without additional training is equal.If,upon the expiration of a leave of absence,there is no work available for the employee or if the employee could have been laid off according to his seniority except for his leave,he shall go directly on layoff. d. Employees will maintain their employment status and previously accrued benefits while on approved paid leave. Except where otherwise noted, employees will continue to accrue benefits during the time they are on approved paid leave from City service. Section 8 Employee Benefits Section 8.1 Health and Life Insurance Coverage a. All full-time and eligible part-time employees are covered under the City's health insurance plan. There may be a waiting period before new employees are eligible for coverage. After completion of the waiting period,insurance shall begin on the first day eligible as determined by the health insurance policy then in effect. The City agrees to pay the premium thereafter for employees and their dependents,except for$1/month participation by the employee and the City reserves the right to change the monthly participation fee. The City will make every effort to provide employees with a ninety (90)day written notice of any proposed change. b. The City shall provide life insurance for full-time and eligible part-time employees,in the amount of$50,000. Spouses will be insured at$5,000 and dependents at$2,000. 30 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) c. Summary plan descriptions(SPD's),which explain coverage of your health and life insurance benefits in greater detail are available from the Accounting Clerk. The actual plan documents,which are available by making a written request to the Accounting Clerk,are the final authority in all matters relating to the benefits described in this Manual or in the summary plan description and will govern in the event of any conflict. Additionally,the City reserves the right to change insurance carriers,change health maintenance organizations,self-insure,and/or change or eliminate any benefits at any time with a ninety(90)day notice,when practical in accordance with applicable law. Section 8.2 Pension Participation 8.2.1 Eligibility All employees who work 1,000 hours or more per calendar year are covered by the Illinois Municipal Retirement Fund(I.M.R.F.)pension to which the City and employees shall contribute. 8.2.2 Military Service Credit(Appendix L) All employees who were in active participating status under IMRF on the date of June 14,2001 shall be allowed service credit to employees who served in the armed forces of the United States for up to two (2)years of service,prior to their participation in the Illinois Municipal Retirement Fund Section 8.3 Vision and Dental Assistance Employees and dependents shall receive the following vision and dental assistance in total. The amounts listed below may be increased from time to time by resolution. Please check current records. Employee $300 per year Dependents $250 per year per dependent Note: An employee may opt to utilize an eligible coverage for himself or herself and/or his or her dependents,for one or more individuals of his family. a. Bills must be paid by employee,and the employee will be reimbursed. Reimbursement requests must be submitted to the Department Head for approval. b. Employees may rollover remainder dental/vision funds for a time span of three(3)fiscal years to allow them to use the benefits cumulatively.(Appendix M) The maximum dollar amount an employee may keep accumulated is$3000. Section 8.4 Continuation of Medical Coverage An employee who would otherwise lose group health insurance coverage because of a reduction in working hours or the termination of employment for reasons other than gross misconduct,is eligible to continue under the City's plan up to 18 months or for such other period time prescribed by law. The City will notify an employee of the time period for which continuation coverage may be provided. If an employee elects to continue coverage,he or she will be responsible for payment of the full premium, which amount may change from time to time. 31 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) Section 8.5 Uniform Allowance The city shall provide uniforms for all full-time and eligible part-time employees,required to wear uniforms. Replacement shall be provided,as authorized by the Department Head. The specifics of uniform style shall be defined in Departmental Policy and approved by the City Council. Section 8.6 Education and Training a. The City shall pay all expenses including wages at"regular"pay,travel,and training fees for any full-time or approved part-time employees enrolling in"required"training courses. b. All requests by an employee for the enrollment to a college degree or certificate program must be submitted by the Department Head to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval.This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval.Furthermore,the employee shall provide a grade or transcript to the Department Head upon the completion of each course.Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. c. The City may pay all expenses of an elective course. An elective course is one that may benefit the City by added knowledge,but is not directly related to City operations. d. The tuition and fees only(no books or materials)of an elective or required course will be paid through direct billing from the appropriate school and the employee will sign the payroll deduction form prior to the enrollment of the course stipulating to The following provisions.,If a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C- average is attained,the employee will be required to pay back 100%of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. e. All Department Heads will complete the Off-Premises Training Hours Worked Agreement form(Appendix N)for all employees who attend training outside the Chicago Metropolitan area. f. If arrangements can be made with company or institutions that are more advantageous to the City,efforts will be made to benefit from those arrangements. Employees taking off- shift classes that are required shall be paid at their regular rate of pay,including mileage. g. When seminars deemed in the best interest of the City by the Department Head and the appropriate committee,only committee approval is needed to send an employee to the seminar and pay expenses incurred. However,if the seminar or conference is stated within the narrative of the budget this constitutes approval. In addition,all out-of-state travel for meetings/seminars/training/conferences that have numerous locations the Department Head must select the most cost effective destination.Any request that is not 32 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) included within the narrative of the budget the Department Head must receive approval by the Mayor and the Appropriate Committee, Deleted:Administration committee. h. Educational stipends will be paid for education in their related field over that required for entry level of that position as follows for all full-time non-bargaining employees: Associate Degree or 60 Credit Hours 2% Bachelor's Degree 2% Master's Degree 2% This stipend is applicable only to one(1)degree beyond that necessary for entry level of that position except that all are eligible to earn up to the Bachelor Degree level as outlined above(one-time annual salary adjustment.) Section 8.7 Travel Expenses Meals and Lodging. Employee's lodging and meal expenses shall be covered as a maximum reimbursement per diem while traveling on City Business. A Department Head will submit a per diem request prior to the event with his/her signature to the Accounting Clerk for bill list issuance of a check of the receipts may be submitted after the event for reimbursement of the actual amount spent up to a maximum of$40 per day for meals. Per Diem will not be paid for a meal included with the price of registration of the event. The$40.00 per day allowance for meals will be broken down as follows: $10.00 for breakfast,$10.00 for lunch,and$20.00 for dinner. Lodging will be set at a standard/Government/conference rate not to exceed$150.00 per night and prior approval from the Department Head must be obtained for any and all increases to this amount for lodging. The Meals, Mileage and Lodging form must be submitted,but if the amounts are greater than the above,receipts must accompany the form and have the Department Head's approval. Section 8.8 Internal Revenue 457 Deferred Compensation Plan(Appendix 0) The City offers for all full time employees to participate in an Internal Revenue Code 457 Deferred Compensation Plan,which creates the opportunity for financial benefits and favorable tax treatment on the part of its employees. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. Section 8.9 Employee Credit Union(Appendix P) The City offers for all employees to participate and become members of the Aurora Earthmovers Credit Union. The City will assist in any necessary or required deductions and payments to the Aurora Earthmovers Credit Union for any of the employees who become members. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. 33 United City of Yorkville Employee Manual Final 01-05-04 (Revisions recommended by Labor Attorney) APPENDICES A. Employee Manual Acknowledgement Form B. Board of Fire and Police Commissioners—Ordinance#2001-40 C. Employment Background Check Wavier and Release of All Claims Form D. Equal Employment Policy—Resolution#1993-18 E. Employee Assistance Program Resolution#1996-10 F. Drug Free Workplace Policy—Resolution# 1993-17 G. State Gift Ban Act—Ordinance#1999-12 H. Safety Policy Resolution#1997-08 I. Vehicle Policy-Approved 12/8/00 J. E-Mail,Voice mail,Computer and Office Equipment Acknowledgement Form K. Family Medical Leave Act Leave Request Form L. Illinois Municipal Retirement Fund Service Credit for Military Service-Resolution#2001-31 M. Accrual of Dental and Vision Benefits—Resolution#2001-23 N. Off-Premise Training Hours Worked Agreement O. Internal Revenue Code 457 Deferred Compensation Plan for Employees—Resolution#1994-16 P. Credit Union—Resolution#1996-02 Listing of Appendices SEYFARTH ATTORNEYS SHAW 55 East Monroe Street 1 11 1WLLP Suite 4200 Chicago,IL 60603-5803 312-346-8000 Writer's direct phone (312)269-8890 fox 312-269-8869 Writer's e-mail rsmith@seyfarth.com www.seyfarth.com January 2, 2004 PRIVILEGED & CONFIDENTIAL VIA E-MAIL AND U.S. MAIL Mayor Arthur F. Prochaska o United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 0 Dear Mayor Prochaska: Q This letter contains our legal comments on certain proposed changes to the Employee Manual as of November 21, 2003. We have reviewed previous versions of the handbook and have commented extensively on proposed policies. Due to the scope of our prior reviews, our comments on the most recent proposed changes are targeted more to address generally applicable legal ° principles that should guide the City's final decision on its policies. We have not necessarily commented in each specific instance on a proposed change; however, if there is a specific concern we have not addressed, please do not hesitate to contact us for further comment. Authority of the City Council and Mayor under the Illinois Municipal Code The Illinois Municipal Code establishes the duties and authority of elected officials, including the Mayor and City Council. At least one commentator has extrapolated the concept of "separation of powers" between the Mayor and City Council, i.e. between the executive and legislative branches of government, from cases arising under the Municipal Code that challenge the encroachment of one arm or the other on the duties of the other. See IICLE, Municipal Law and Practice § 4.22 (Stewart Diamond, ed.) (2000). The analysis of that issue has been affected by specific statutory language, e.g. language in the Counties Code vesting authority to hire employees with the County Board President, see Dunne v. County of Cook, 518 N.E.2d 380 (1st Dist. 1987), and by the form of government a jurisdiction has adopted. The Municipal Code permits a jurisdiction to adopt by referendum either the Commission form of government, the Managerial form, or the Strong Mayor form of government. Under the Municipal Code, the powers and o authority of the council and mayor are spelled out for each of these forms of government, and where a body exercise powers beyond what is provided for by statute, the courts have invalidated such actions as an impermissible effort to change the form of government legislatively. See Pechous v. Slawko, 357 N.E.2d 1144 (1976). z Ic a SEYFARTH Mayor Arthur F. Prochaska A , January 2, 2004 AV\/ ATTORNEYS SU LLP Page 2 Although the City has not adopted a special form of government, it is conceivable that the efforts of the City Council to perform functions that are not specifically provided for under the Municipal Code, or are specifically provided for under a special form of government, would be construed by a court as an attempt to change the form of government and would be invalidated. This issue was examined in Pechous v. Slawko, under provisions of the Municipal Code that have since been repealed. In that case, the City Council of Berwyn adopted ordinances to remove several appointed officials (superintendent of streets, commissioner of public works, city collector and city attorney). The governing law only permitted removal by the Mayor. The court invalidated the Council's actions and noted that "the only form of municipal government provided by law which authorizes a city council...to exercise powers of appointment and removal is the Commission Form of Municipal Government," which the City had not adopted. 357 N.E.2d at 1149. This case law would seem to caution a legislative body from exercising authority beyond that which is specifically authorized by statute. The Municipal Code defines the specific functions of a legislative body under the basic aldermanic form of government, such as the City has. Those functions include: passing ordinances "for whatever purpose, and resolutions or motions creating liability against the municipality or expending or appropriating funds," 65 ILCS 5/3.1-40-40; fixing salaries of officers and employees, 65 ILCS 5/3.1-50-10; defining the powers of all appointed officers, 65 ILCS 5/3.1-30-5(c); confirming the Mayor's appointment of municipal officers, 65 ILCS 5/3.1-30-5; and the ability to override the Mayor's veto, 65 ILCS 5/ 3.1-40-50. The Mayor, on the other hand, serves as the chief executive officer, 65 ILCS 5/3.1-15-10, and otherwise has final veto authority over laws created by the City Council, signs ordinances into law, and is responsible for seeing that the laws are faithfully executed, 65 ILCS 5/3.1-40-45, 65 ILCS 5/3.1-35- 5. Proposed Handbook Changes In our opinion, several of the proposed changes are of questionable legality in light of the Illinois Municipal Code framework explained above and are not recommended: 1. Section 1.3.1: This paragraph addresses the scope of the City Council's legislative functions affecting personnel matters. Annual performance reviews of appointed City Officials do not fall within this authority. In addition, it is our understanding that existing individual employment contracts may provide for an annual evaluation by the Mayor. Thus, we do not recommend the proposed changes to this section. Of course, the Mayor may seek advisory input from the City Council in connection with his annual evaluations of the City Administrator, the Police Chief and the Executive Director of Parks and Recreation. For the same reasons, we also recommend deleting or amending the proposed change in Section 3.6 addressing performance evaluations of contracted employees. 2. Section 1.3.2: Because the Mayor is the chief executive officer, we do not recommend adopting the proposed changes in this section. SEYFA1ZTH Mayor Arthur F. Prochaska January 2, 2004 ATTORNEYS C UAW.1 Page 3 3. Section 1.3.3. ¶¶ 5-7: The City Council only serves a limited role in the appointment and removal of municipal officers, 65 ILCS 5/3.1-30-5, 3.1-35-10, and otherwise only has authority to direct financial aspects of the employment relationship, like the appropriate of funds for the salary and benefits of a position. The employment of specific employees would appear to fall within the sole discretion of the Mayor or his designee. The appointment procedures contained in these paragraphs arguably is outside the statutory authority of the City Council and, as the City grows, the Mayor and Department Heads may need greater flexibility to appoint individuals in a more expeditious manner than the current system might allow. It may not be in the City's best interest legally or operationally to retain the current language. Flexibility is also a desirable consideration in the policy-making arena, and for reasons noted above, we recommend limiting the policy-making authority in these paragraphs to the Mayor. 4. Section 1.4.1: As chief executive officer, monitoring Department Head's performance should be the responsibility of the Mayor. Care must be exercised with respect to maintaining the exempt status of individuals under the federal Fair Labor Standards Act. The City Council's statutory authority over such matters appears to be limited to consideration of financial matters and overall levels of benefits and pay. Accordingly, we do not recommend changing this section. 5. Section 3.14: Again, because the Mayor is responsible for the executive functions of the City and for executing laws and ordinances (including the policy manual), in our opinion, the proposed changes to this section are of questionable legality and should not be adopted. 6. Section 5.2.2: Again, the City Council has no statutory authority to appoint or remove employees. Legally and operationally, we recommend against requiring independent City Council approval of any discharge or significant suspension. 7. Section 5.3: We do not recommend that the City adopt the changes proposed in this section. A City Council Committee has no independent statutory authority to hear or adjust employee grievances; rather such functions are more logically encompassed in the authority of the Mayor as chief executive officer. Furthermore, we advise retaining review by the City Administrator, rather than "Executive Director." The latter term creates an inherent conflict with the police collective bargaining agreement. Using the term "City Administrator" is consistent with the coverage of this section to non-sworn employees. 8. Section 8.6: For clarification purposes, we would simply recommend that the last sentence of paragraph "g" be phrased the same as the first sentence; i.e., the appropriate City Council Committee. SEYFAKTH Mayor Arthur F. Prochaska January 2, 2004 ATTORNEYS SHAW Page4 If you should have any further questions, please do not hesitate to contact myself or Abby Rogers at (312) 346-8000. Very truly yours, SEYFARTH SHAW LLP RiP41J-gjt\itz• /ate Robert J. Smith Jr. CHI 10623852.2 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) TABLE OF CONTENTS Section 1 Introduction 1.1 Purpose and Disclaimer(Appendix A) 1.2 Applicability 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council 1.3.2 Mayor 1.3.3 Department Heads 1.3.4 Fire and Police Commissioners(Appendix B) 1.4 Definition of Employee 1.4.1 Department Heads 1.4.2 Supervisory 1.4.3 Full-Time 1.4.4 Part-Time 1.4.5 Temporary 1.4.6 Exempt Salaried Employee 1.4.7 Non-exempt Employees 1.5 Conflict with Other Regulations or Manuals Section 2 Personnel Program and Employment Status 2.1 Recruitment,Application and Selection 2.1.1 Recruitment 2.1.2 Application 2.1.3 Selection(Appendix C) 2.2 Personnel Records 2.2.1 Maintenance of records 2.2.2 Confidentiality 2.2.3 Standardized records 2.2.4 Finance Director notification process 2.3 Probationary Period 2.4 Layoff Section 3 Employee Conduct 3.1 Equal Employment Opportunity(Appendix D) 3.2 Anti-Harassment Policy(Appendix E—Employee Assistance Program) 3.3 Drug-Free Workplace Policy 3.3.1 Workplace Policy(Appendix F) United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) 3.3.2 Definition and descriptions 3.3.3 Ability to perform 3.3.4 Education and referral program 3.3.5 Employment condition 3.3.6 Disciplinary action 3.4 Drug Testing 3.5 No Solicitation 3.6 Employee Performance Evaluation 3.7 Outside Employment conditions 3.8 Gifts and Gratuities(Appendix G) 3.9 Political Activity 3.10 Workplace Inspections 3.11 On-the-Job Safety/Reporting of Accidents(Appendix H) 3.12 Threats,Violence and Weapons 3.12.1 Prohibited Conduct 3.12.2 Reporting Procedures 3.12.3 Investigation and Responsive Action 3.12.4 No Retaliation 3.13 No Smoking or Tobacco Product use 3.14 Nepotism 3.14.1 Spouse/Relative of Department Heads/Elected Officials 3.14.2 Relatives of All Employees Section 4 Use of City Equipment 4.1 Authorization to Use Equipment 4.2 Use of City Vehicles(Appendix I) 4.3 Use of Personal Vehicles for City Business 4.4 Computer and Telephone Communications Systems(Appendix J) 4.5 E-Mail Policy 4.5.1 E-Mail system usage 4.5.2 Inspection/Search procedure 4.5.3 Prohibit use pertaining to other City Policies 4.5.4 Confidentiality of personnel records/memo's 4.5.5 Unauthorized access 4.6 Personal Use of Telephones ii United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) Section 5 Disciplinary Action 5.1 Reasons for Discipline 5.2 Discipline Procedure 5.2.1 Remediation 5.2.2 Disciplinary Procedure 5.3 Grievance Procedure Section 6 Payroll Administration,Hours of Work and Overtime 6.1 Regular Hours of Work 6.1.1 Workday hours and lunch breaks 6.1.2 Public Works Employee"On-Call"Status,Duties,and Payment 6.1.3 Work Schedule 6.2 Shift Changes 6.3 Payroll Administration 6.4 Call-Back Pay 6.5 Overtime Scheduling 6.6 Overtime Pay 6.7 Compensation Time 6.8 Pay Adjustments 6.9 Longevity Pay Section 7 Leave Time 7.1 Vacation Leave 7.2 Holiday Leave 7.3 Sick Leave 7.3.1 Purpose,Allowance,and Accumulation 7.3.2 Medical Verification 7.3.3 Sick Leave Utilization 7.3.4 Unused Sick Leave 7.4 Reporting of Absences 7.5 Duty-Related Injury or Illness Leave 7.6 Emergency&Bereavement Leave 7.7 Military Leave 7.8 Jury Duty Leave 7.9 Unpaid Discretionary Leave 7.10 Family and Medical Leave 7.10.1 General Statement iii United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) 7.10.2 Eligibility 7.10.3 Reasons for Leave 7.10.4 Leave is Unpaid 7.10.5 Notice of Leave(Appendix K) 7.10.6 Medical Certification 7.10.7 Medical and Other Benefits 7.10.8 Reporting from Leave 7.10.9 Reporting While on Leave 7.10.10 Intermittent and Reduced Schedule Leave 7.10.11 Policy Administration 7.10.12 Interrelation of Leaves 7.11 Benefits while on Leave Section 8 Employee Benefits 8.1 Health and Life Insurance Coverage 8.2 Pension Participation 8.2.1 Eligibility 8.2.2 Military Service Credit(Appendix L) 8.3 Vision and Dental Assistance(Appendix M) 8.4 Continuation of Medical Coverage 8.5 Uniform Allowance 8.6 Education and Training(Appendix N) 8.7 Travel Expenses 8.8 457 Deferred Compensation Plan(Appendix 0) 8.9 Employee Credit Union(Appendix P) iv United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) Section 1 Introduction Section 1.1 Purpose and Disclaimer Section 1.2 Applicability Section 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council The City Council of the United City of Yorkville shall exercise control over personnel through the Deleted:only adoption of the City's Annual Budget,Pay Plan,confirmation of the Mayor's appointment, or by the adoption of ordinances and resolutions Deleted:as deemed necessary by the Council 1.3.2 Mayor The Mayor shall be responsible for ensuring the effective administration of policies and procedures Deleted:the and may delegate such functions as deemed necessary for the implementation of this system.The Mayor shall perform the performance evaluations for the City Administrator,Chief of Police and Executive Director for Parks and Recreation Department. 1.3.3 Department Heads 1. The Department Heads shall be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 2. Department Heads shall establish such rules as deemed necessary to the efficient and orderly administration of their respective departments. 3. Department Heads shall evaluate their employees annually by February 15 of each year,and from time to time as needed,submitting their reports to the City by March 15t. Deleted:Administrator Evaluations shall be made on standardized forms as provided by the City, and shall provide a comprehensive review of the quality of work performed by the employee. Both Department Head and Employee shall sign evaluations. 4. Department Heads shall prepare a tentative budget before the end of each fiscal year. It shall be presented to the Finance Director.The Finance Director will prepare the budget to be presented to the Mayor Deleted:The Mayor will present the budget to the City Council for approval 1 • United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) 5. Departments Heads shall prepare Job Descriptions and recommend the selection and hiring of all personnel to their appropriate committees when such job openings are deemed necessary and subject to adoption by the Mayor and City Council. 6. Department Heads shall submit for approval any promotion,demotion,and discharge of Deleted:all personnel in their respective department,with the City Council having authority for final Deleted:and Mavor dispensation of all employees. 7. Department Heads shall supervise,develop and maintain the personnel system including written forms,procedures,and records.Furthermore,whenever there is a request for a policy change or recommendation the City Administrator shall the request to the Mayor for City Council Deleted:prepare approval. 8. Department Heads shall administer the personnel policies and procedures including the performance evaluation and the employee grievance procedures. 9. Department Heads shall perform any other lawful acts that are considered necessary or desirable to carry out the purpose of the personnel system and the provisions outlined in this manual,or as directed by the Mayor and City Council. Section 1.3.4 Fire and Police Commissioners(Appendix B) Section 1.4 Definition of Employee Section 1.4.1 Department Heads Department Heads are salaried on an annual basis,regardless of number of hours worked over 40 hours per week. Department Heads do not receive overtime pay. However,if it is necessary for them to work over the forty-hour week,they may(work requirements allowing),take time off for personal reasons . This benefit is not to be abused. The Department Head shall maintain a record of such absences to be made available to the Mayor upon request. Section 1.4.2 Supervisory Section 1.4.3 Non-Exempt Full-Time Section 1.4.4 Part-Time Section 1.4.5 Temporary Section 1.4.6 Exempt Salaried Employee Section 1.4.7 Non-exempt Employees Section 1.5 Conflict with Other Regulations or Manuals Section 2 Personnel Program and Employment Status Section 2.1 Recruitment,Application,and Selection 2 United City of Yorkville Employee Manual Final Draftl 0-03-03 11-21-03 (revised from comments by Spears/Burd) I Section 2.1.1 Recruitment It is the policy of the United City of Yorkville to afford equal employment opportunity in all personnel practices to all qualified individuals without regard to race,color,religion,sex,national origin,age, I physical or mental disability,marital status, Deleted:or any other status protected by law. I Section 2.1.2 Application Section 2.1.3 Selection Regardless of the number of applicants,selection methods shall be deemed competitive when the qualifications required are based upon education,experience and personnel standards established for the position. In such instances,a reasonable opportunity shall be afforded for qualified persons to apply, and the following procedures will apply to the recruitment of all personnel: Deleted:T a. When any non-exempt job vacancy occurs that has been approved by the Mayor and City Council,the Department Head shall post the job announcement , stating the title,salary range,job description,manner of application,and closing date for application. b. After reviewing applicant qualifications,and/or holding personal interviews,the Department Head shall conduct a background check(Appendix C)before making the conditional offer of employment to the applicant deemed best suited for employment with the City. The Department Head may conduct any other required pre-employment screening after the conditional offer of employment has been made to the applicant.such as: medical and/or psychological test. he Department Head shall hire the applicant. Deleted:Then The Department Head will notify the Finance Director of hiring and copy the City Deleted:the Administrator. c. While current full-time City employees are encouraged to apply for appointment to positions for which they are qualified,the City reserves the right to hire external or internal applicants for any or all vacant positions. Deleted:Accordinglyposition announcements may be posted mternallc and/or advertised before a positron is d. An employee of the City may request,or be requested,to transfer to another position sued within the City. Section 2.2 Personnel Records Section 2.2.1 Maintenance of records Section 2.2.2 Confidentiality Section 2.2.3 Standardized forms Section 2.2.4 Notification process to Finance Director 3 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) Section 2.3 Probationary Period A formalized twelve-month evaluation and probationary period are in effect at the time of appointment for all employees. The evaluation periods are to be treated as an integral part of the selection process. Serious evaluation shall be made as to the employee's work record,attendance,compatibility,and any other aspect of job performance deemed necessary to insure the highest level of performance.The Department Head shall furnish an evaluation report to the The existence and/or completion of the evaluation and probationary period do not imply Deleted:City Admuustrator that the employee has a contractual right to continued employment with the City. Section 2.4 Deleted:Layoff Section 3 Employee Conduct Section 3.1 Equal Employment Policy Section 3.2 Anti-Harassment Policy, Section 3.3 Drug-Free Workplace Policy(Appendix F) Section 3.3.1 The United City of Yorkville has adopted a Drug-Free Workplace Policy as described in Resolution Number 93-17(10-25-1993). It reads as follows: Section 3.3.2 Definition and descriptions Section 3.3.3 Employee's ability to perform duties Section 3.3.4 Education and referral program Section 3.3.5 Employment condition Section 3.3.6 Disciplinary action Section 3.4 Drug Testing Section 3.5 No Solicitation Section 3.6 Employee Performance Evaluation At a minimum,yearly reviews shall be made of the employee's work performance by the Department Heads,and reported to the Mayor. Employees may be given more frequent evaluations as circumstances warrant. A finding of satisfactory performance is needed for advancement on the wage scale. Section 3.7 Outside Employment 4 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) Section 3.8 Gifts and Gratuities Section 3.9 Political Activity Section 3.10 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs,alcohol,unauthorized firearms,explosives,or other improper materials. To this end,the City prohibits the possession,sale, transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Desks,lockers and other storage devices may be provided for your convenience,but remain the sole Deleted:s property of the City. The City also reserves the right to conduct searches and inspections of City- provided vehicles,equipment,materials,such as boxes,thermoses,purses,briefcases,desks,computer files,computers,computer disk,cabinets,file drawers,desk,lockers,or packages without notice. refuse to submit to a search or are found in possession of prohibited articles will be Deleted:If you subject to disciplinary action,up to and including dismissal. Deleted: you The City is not responsible for loss of or damage to personal property on the job. he City Administrator or Chief of Police or their designee may conduct Deleted:Accordingly,t the inspection with or without prior notice.All administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police. a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has Deleted:Where or will occur he or she shall contact the local police department immediately. The local police will determine if inspection warranted and conduct such inspection. Only law Deleted:the enforcement personnel will conduct such inspection. Any abuse of this provision within the employee Deleted:is manual by any employee shall be subject to disciplinary action up to termination. Deleted:Furthermore,the City recognizes that the police department has unique situations that will require an Section 3.11 On-the-Job Safety/Reporting of Accidents additional more specific inspection procedure which shall be approved by the SCiri Council Section 3.12 Deleted:Threats,Violence and Weapons 3.12.1 Prohibited Conduct 3.12.2 Reporting Procedures_ 3.12.3 Investigation and Responsive Action 3.12.4 No Retaliation 5 • United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) Section 3.13 No Smoking or use of Tobacco Products Section 3.14 Nepotism 3.14.1 Spouse/Relatives of Department Heads/Elected Officials a. The employment of spouse or a relative of any department head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the city attorney. For this purpose,a relative is deemed to mean a spouse,parents,grandparents,children or grandchildren,siblings,aunts,uncles,in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal,state, and local laws. The and Mayor are responsible for the coordination, Deleted:City Administrator administration and implementation of the provisions of this policy 3.14.2 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents,grandparents,children or grandchildren,siblings,aunts and uncles, in-laws and step-relatives,within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty,actual or implied,based on family relations. b. The employment of a relative of any full-time City employee,in a full or part-time position,is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under,or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment,every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer,the City Administrator/Mayor will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on,but are not limited to,such factors as the grade of each affected employee's position,the availability of openings for which the affected employees are qualified,and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal,state and local laws. 6 • United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) f. The City Administrator and Mayor are responsible for the coordination, administration and implementation of the provisions of this policy. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses,supervisors must contact the City Administrator to ensure compliance with applicable federal,state and local laws. Section 4 Use of City Equipment Section 4.1 Authorization to Use Equipment Section 4.2 Use of City Vehicles An employee must obtain permission from the Department Head to use City vehicles,as provided by the I City Policy(Appendix I) se of ity vehicles if available . Any Deleted: out of pocket expenses such as parking,tolls,emergency repairs shall be reimbursed upon presentation Deleted: and of receipts. Deleted:L, Deleted:c Section 4.3 Use of Personal Vehicles for City Business Deleted: are encouraged. Section 4.4 Computer and Telephone Communications Systems Section 4.5 E-Mail Policy Section 4.5.1 The e-mail system may be used only to process and communicate work related data and messages. Section 4.5.2 City computers and all data and e-mail messages on City computer systems are subject to inspection and search by the City. Section 4.5.3 The creation or transmission of any data or e-mail message that may be construed to violate the City's "Harassment-Free Workplace" policy or"Equal Employment Opportunity" policy is strictly prohibited. Section 4.5.4 E-Mail may not be used to transmit disciplinary messages or statements regarding individual employees. Section 4.5.5 Unauthorized access of e-mail,use of other employees' passwords and disclosure of other employees'passwords is strictly prohibited. Section 4.6 Personal Use of Telephones Section 5 Disciplinary Action Section 5.1 Reasons for Discipline Employees of the United City of Yorlcville are expected to perform satisfactorily their assigned duties, and it is the duty of the Department Heads to oversee conduct and work performance of said employees within their respective departments. Unless otherwise set forth under a written contract of employment 7 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) or unless provided otherwise by the Board of Fire and Police Commissioners,employment with the City is at-will,and employees can be discharged with or without cause,at any time at the sole discretion of the City. Reasons for disciplinary action may include,but are not limited to,the following: a. Incompetence,negligence,inefficiency,or failure or inability to perform your assigned duties. b. Abusiveness in your attitude or language,or in your conduct resulting in physical harm, injury or harassment to City employees or the public. c. Violation of City drug and alcohol policies. d. Violation of any lawful or official regulation,order or rule,or your failure to comply with any lawful direction given by your superior. e. Conviction of a felony or any criminal misdemeanor set forth in Section 10-1-7 of the Illinois Compiled Statutes. f. Causing damage to public property or waste of City supplies through negligence or willful misconduct,or failure to take reasonable care of City property. g. Falsifying employment applications or City records. h. Absence from scheduled work without prior authorization i. Claiming sick leave under false pretenses. j. Absence without leave for a period of three(3)days(an involuntary resignation),or a failure to report after leave of absence has expired or has been disapproved,revoked,or canceled by the employee's superior. k. Work history shows excessive or chronic absenteeism. I. Insubordination. m. Any other reason as determined by upervisor, Department Head,or Mayor. Deleted:s Formatted:Bullets and Numbering These examples are not all-inclusive,and other conduct not specifically covered above may result in disciplinary action depending upon the circumstances. Section 5.2 Discipline Procedure 5.2.1 Remediation grammar change 8 United City of Yorkville Employee Manual Final Draft10-03-03 11-21-03 (revised from comments by Spears/Burd) Maintenance of Records. Early warnings may take the form of verbal counseling;further warnings shall be in writing and these warnings are performance based warnings.Department Head shall Deleted:include copies of any performance based warnings in the employee's personnel file. Employees shall be given the opportunity to sign warnings.Therefore,signing does not constitute the acceptance of such warning, but acknowledges employee is aware of the warning. Performance based warnings will be reviewed every 365 days or one year after issuance. If the employee has improved,the warning may be removed from his/her file and sealed. 15.2.2 Disciplinary Procedure Procedure for Disciplinary Action or Terminated Review. All employees who have been notified of performance problems and directed to improve and correct such problems may be subject to discipline or discharge for the failure to do so or where further performance problems arise. worn Deleted:Remember employees are subject to the requirements of the Board of Fire and Police Commissioners Act. An Deleted:s employee can be suspended any time,with intent to discharge,without regard to the preceding steps,if he or she commits an offense for which immediate discharge is specified as a penalty or if,in the Department Head's judgment,the employee's continued presence would be contrary to the well being of the City or any of its employees. Until action by Mayor and City Council is taken,the employee shall be suspended with pay. Deleted:The Mayor shall approve every discharge with concurrence by the City Council Purpose. The primary purpose of the disciplinary system is to correct improper behavior,not to impose penalties. The City expects its Department Heads and Supervisors to recognize situations where I disciplinary measures are appropriate means to the end. Deleted:the most Perspective. Discharge an ultimate mean to correct a problem,when all else has failed. An Deleted:It is helpful to view employee whose behavior or poor performance is due to lack of knowledge or experience should receive Deleted:d training and assistance,not discipline. Deleted:as Deleted: First Violation. Counsel the employee and issue a verbal warning. The Department Head and/or Deleted:, supervisor shall notify the employee that he or she is receiving a formal warning. The Department Head and/or supervisor shall place an informal memo in the employee's history file with the employee's knowledge. The Department Head and/or supervisor shall also inform employee of the contents of that memo. Second Violation. The Department Head and/or upervisor shall hold a meeting with the employee at Deleted:s which time the nature of the offense will be explained and warned that any Deleted:, repetition could lead to the suspension or discharge of the employee. The Department Head and/or upervisor shall offer help to the employee in solving the problem. A formal written warning shall be Deleted:s issued concerning the prior incident. One copy shall be given to the employee and one shall be placed in the employee's file. Third Violation. The employee shall be suspended up to ten(10)days without pay upon approval by the City Administrator. 9 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by SpearsBurd) -. --_ _.. ` '--... he Deleted:The Mayor and City Council employee shall be warned that a single further offense may be grounds for suspension up to thirty days shall approve any suspension recommended by the City Administrator or discharge. Upon the third violation,the Mayor and City Council shall be notified. that is more than ten(l o)days without pay. Fourth Violation. Employee shall be given suspension more than three days up to thirty days or Deleted:T discharged,observing the procedures in this manual for processing an involuntary termination. Section 5.3 Grievance Procedure A grievance is defined as any expressed difference,dispute or controversy between an employee and the City,concerning the circumstances and conditions that concern the working relationship or work environment,however discipline and discharge procedures are not subject to review under the grievance procedure. If an employee has any complaint that cannot be handled orally by consultation with Deleted:his Department Head,he may submit in writing within fifteen calendar days,his grievance to both the Department Head and the for review When a decision is Deleted:City Administrator reached regarding the resolution of the problem a letter or memo shall be sent back to the Department Deleted: by the City Administrator Head and to the employee within thirty days. In the event the employee is not satisfied with the resolution proposed by the )La:«u;i t the tnployee may request within twenty-one Deleted:Exective days an independent review by the Mayor Deleted:City Administrator, Any action taken by the Mayor will be final. This grievance procedure does not include any Deleted:E employee who is covered by a collective bargaining agreement unless specifically specified within the agreement. Section 6 Payroll Administration,Hours of Work and Overtime Section 6.1 Regular Hours of Work Section 6.1.1 Workday hours and lunch breaks Section 6.1.2 Public Works employee"On Call"status,duties,and payment Section 6.1.2 Work Schedule Section 6.2 Shift Changes Section 6.3 Payroll Administration Section 6.4 Callback Pay Section 6.5 Overtime Scheduling Section 6.6 Overtime Pay i Section 6.7 Compensation Time 10 United City of Yorkville Employee Manual Final Draft10-03-03 11-21-03 (revised from comments by Spears/Burd) Section 6.8 Pay Adjustments_ Section 6.9 Longevity Pay Section 7 Leave Time_ Section 7.1 Vacation Leave a. Employment anniversary dates shall govern the number vacation days allowed. b. Full-time and eligible part-time employees are entitled to the following vacation time. First year employees shall not receive a vacation until the completion of one year of employment,unless otherwise approved by the Deleted:City One(1)year through five(5)years-(80 hours) Six(6)years through ten(10)years-(120 hours) Eleven(11)years or more-(160 hours) c. Employees earning eighty(80)or more hours vacation may take up to forty(40)hours vacation as pay,subject to the approval of the Department Head. d. Vacations are normally requested in forty(40)hour increments. All requests must be submitted at least fourteen(14)days in advance and approved by the Department Head. Any vacation request submitted for the calendar year by February 28th will be approved based on seniority and scheduling to provide adequate services. Once the vacation request is approved the employee has reserved his right to his vacation leave however, Deleted: all leaves are subject to review and/or cancellation for major emergency or extreme Deleted:5 circumstances,which _ cause a personnel shortage. Eight(8)hours of vacation time Deleted:s may be taken in single days with the approval of the Department Head. e. Provided the employee has made a reasonable effort to take vacation time,but such time was denied due to scheduling problems,one week of unused vacation time may be carried over into the next year,or the employee shall receive pay for the unused vacation. The Department Head shall make this decision. f. Upon termination of employment,the employee shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date,based upon the employee's vacation time determined by length of employment. Section 7.2 Holiday Leave Section 7.3 Sick Leave I Section 7.3.1 Purpose,Allowance,and Accumulation I Section 7.3.2 Medical Verification 11 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) Section 7.3.3 Sick Leave Utilization Section 7.3.4 Unused Sick Leave Section 7.4 Reporting of Absences Section 7.5 Duty-Related Illness or Leave Section 7.6 Emergency and Bereavement Leave Section 7.7 Military Leave Section 7.8 Jury Duty Leave Section 7.9 Unpaid Discretionary Leave Section 7.10 Family and Medical Leave 7.10.1 General Statement 7.10.2 Eligibility 7.10.3 Reasons for Leave 7.10.4 Leave is Unpaid 7.10.5 Notice of Leave 7.10.6 Medical Certification 7.10.7 Medical and Other Benefits 7.10.8 Returning from Leave 7.10.9 Reporting While on Leave 7.10.10 Intermittent and Reduced Schedule Leave 7.10.11 Policy Administration 7.10.12 Interrelation of Leaves Section 7.11 Benefits While on Leave a. .apptO\_� Deleted:approavle 12 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) b. Time spent on extended unpaid leaves of absence may not be counted as creditable service for pension purposes. Further,if an employee goes on an approved,unpaid leave of absence for a period in excess of thirty(30)calendar days and wishes to continue to be covered by the City's health or life insurance,he or she will be responsible for payment of the total monthly insurance premiums unless otherwise provided by law. c. It is the policy of the City NOT to request the City Council to grant IMRF Pension Credit and Death and Disability Protection Leave Authorization for an employee going on unpaid discretionary leave of absence. d. Upon return,the City will place the employee in his or her previous assignment,if vacant,the employee will be placed in the first available assignment according to the employee's seniority,where skill and ability to perform the work without additional training is equal. If,upon the expiration of a leave of absence,there is no work available for the employee or if the employee could have been laid off according to his seniority except for his leave,he shall go directly on layoff. e. Employees will maintain their employment status and previously accrued benefits while on approved paid leave. Except where otherwise noted, employees will continue to accrue benefits during the time they are on approved paid leave from City service. Section 8 Employee Benefits Section 8.1 Health and Life Insurance Coverage Section 8.2 Pension Participation 8.2.1 Eligibility 8.2.2 Military Service Credit(Appendix L) Section 8.3 Vision and Dental Assistance Section 8.4 Continuation of Medical Coverage Section 8.5 Uniform Allowance Section 8.6 Education and Training 13 United City of Yorkville Employee Manual Final Draft10-03-03 11-21-03 (revised from comments by Spears/Burd) a. The City shall pay all expenses including wages at"regular"pay,travel,and training fees for any full-time or approved part-time employees enrolling in"required"training courses. b. All request by an employee for the enrollment to a college degree or certificate program must be submitted by the Department Head to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval.This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval. Furthermore,the employee shall provide a grade or transcript to the Department Head upon the completion of each course.Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. c. The City may pay all expenses of an elective course. An elective course is one that may benefit the City by added knowledge,but is not directly related to City operations. d. The tuition and fees only(no books or materials)of an elective or required course will be paid through direct billing from the appropriate school and the employee will sign the payroll deduction form prior to the enrollment of the course stipulating to The following provisions If a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C-average is attained,the employee will be required to pay back 100%of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. e. All Department Heads will complete the Off-Premises Training Hours Worked Agreement form(Appendix N)for all employees who attend training outside the Chicago Metropolitan area. f. If arrangements can be made with company or institution that are more advantageous to the City,efforts will be made to benefit from those arrangements. Employees taking off- shift classes that are required shall be paid at their regular rate of pay,including mileage. g. When seminars deemed in the best interest of the City by the Department Head and the appropriate ommittee,only ommittee approval is needed to send an Deleted:c employee to the seminar and pay expenses incurred. However,if the seminar or Deleted:c conference is stated within the narrative of the budget this constitutes approval. In addition,all out-of-state travel for meetings/seminars/training/conferences that have numerous locations the Department Head must select the most cost effective destination. ny request that is not included within the narrative of the budget the Department Deleted:A Head must receive approval by the Mayor and the Administration ommittee. Deleted:c h. Educational stipends will be paid for education in their related field over that required for entry level of that position as follows for all full-time non-bargaining employees: Associate Degree or 60 Credit Hours 2% Bachelor's Degree 2% 14 United City of Yorkville Employee Manual Final Draftl0-03-03 11-21-03 (revised from comments by Spears/Burd) Master's Degree 2% This stipend is applicable only to one(1)degree beyond that necessary for entry level of that position except that all are eligible to earn up to the Bachelor Degree level as outlined above(one-time annual salary adjustment.) Section 8.7 Travel Expenses Section 8.8 Internal Revenue 457 Deferred Compensation Plan(Appendix 0) Section 8.9 Employee Credit Union(Appendix P) 15 United City of Yorkville Employee Manual Final Draftl 0-03-03 11-21-03 (revised from comments by Spears/Burd) APPENDICES A. Employee Manual Acknowledgement Form B. Board of Fire and Police Commissioners—Ordinance#2001-40 C. Employment Background Check Wavier and Release of All Claims Form D. Equal Employment Policy—Resolution#1993-18 E. Employee Assistance Program Resolution#1996-10 F. Drug Free Workplace Policy—Resolution# 1993-17 G. State Gift Ban Act—Ordinance#1999-12 H. Safety Policy Resolution#1997-08 I. Vehicle Policy-Approved 12/8/00 J. E-Mail,Voice mail,Computer and Office Equipment Acknowledgement Form K. Family Medical Leave Act Leave Request Form L. Illinois Municipal Retirement Fund Service Credit for Military Service-Resolution#2001-31 M. Accrual of Dental and Vision Benefits—Resolution#2001-23 N. Off-Premise Training Hours Worked Agreement O. Internal Revenue Code 457 Deferred Compensation Plan for Employees—Resolution#1994-16 P. Credit Union—Resolution#1996-02 Listing of Appendices I UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND j FISCAL ACCOUNT I YEAR REVISED NUMBER DESCRIPTION ,BUDGET :BUDGET COMMENTS GENERAL FUND D REVENUES 01-000-40-00-3999 ;CARRY OVER BALANCE 0, 0 01-000-40-00-4000 REAL ESTATE TAXES i 1,219,465 1,194,170 Due to decrease in extended levy 01-000-40-00-4001 TOWN ROAD/BRIDGE TAX 85,000 91,000 - - -- - 01-000-40-00-4010 PERSONAL PROPERTY TAX i 10,000'' 10,000_ 01-000-40-00-4020 'STATE INCOME TAX 435,014 362,057 Due to decrease in state revenues 01-000-4.0-00-4030 MUNICIPAL SALES TAX 1,805,000 01-000-40-00-4032 'STATE USE TAX 58,070 1 855,7010 Due to decrease in state revenues 01-000-40-00-4040 MUNICIPAL UTILITY TAX 530,537 500,000 01-000-40-00-4041 I UTILITY TAX - NICOR 15,000 15,00011 01-000-40-00-4042 1UTILITY TAX- CABLE TV 40,000 40,0001 01-000-40-00-4043 UTILITY TAX -TELEPHONE 170,000 200,000 01-000-40-00-4050 HOTEL TAX 19,000 19,000 1 01-000-41-00-4100 LIQUOR LICENSE 20,000 20,000 01-000-41-00-4101 OTHER LICENSES i 1,, 500 3,500 �, 01-000-41-00-4110 BUILDING PERMITS 500,000 775,000 01-000-42-00-4205FILING FEES 24,000 24,000 01-000-42-00-4206 'GARBAGE SURCHARGE 145,5161 145,516] 01-000-42-00-4207 REFUSE STICKERS 0! 01 01-000-42-00-4208 COLLECTION FEE -YBSD 10,000'; 10,000' 01-000-42-00-4210 'DEVELOPMENT FEES 400,000 600,000 Includes Moser$250K 01-000-42-00-4211 I ENGINEERING CAPITAL FEE 0 22,500 Includes Moser$20K+25 addtl permits 01-000-43-00-4310 TRAFFIC FINES 80,000 70,000 01-000-43-00-4315 1REIMBURSE POLICE TRAINING 0 4,700 Reimbursement from State 01-000-43-00-4320 (ORDINANCE FEES 5,000 5,000! 01-000-44-00-4401 DARE DONATIONS 1,0001 1,0001 01-000-44-00-4402 I ROB ROY CREEK HYDRAULIC STUDY 0 37,925 Funding from developers 01-000-44-00-4410 REIMBURSEMENTS - OTHER GOVTS 21,664 5,472 $672 past school contract/$4,800 school facility planning 01-000-44-00-4411 REIMBURSEMENTS-POLICE PROTECTN 2,500, 2,500 01-000-44-00-4420 SID 01-000-44-00-4490 MISCELLANEOUS INCOME l 13,000- 13,0001 IDWALK CONSTRUCTION 5,00 5,000 01-000-45-00-4505 !COPS GRANT-VESTS 1 2,000 2,985 01-000-45-00-4510 COPS GRANT41,667 1 41,6671 01-000-45-00-4521 1ICJIA BLOCK GRANT 0 18,484 01-000-46-00-4600 ,INVESTMENT INCOME 1 11,500 6,500 DRAFT 1/6/2004 Page 1 of 34 I UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT I IYEAR IREVISED ' NUMBER 'DESCRIPTION 'BUDGET I BUDGET COMMENTS I GENERAL FUND REVENUES 01-000-49-00-4915 'TRANSFER FROM WATER OPERATIONS 107,490 160,000 Due to increase in Administrative expenses relating to this fund 01-000-49-00-4920 TRANSFER FROM SEWER MAINT. 21,642 38,178 Due to Streets new hire 01-000-49-00-4925 ITRANSFER FROM SAN. SEWER IMP 150,000 200,000 $150K TEPA Loan requirement& increase in Admin expenses 01-000-49-00-4930 'TRANSFER FROM WATER IMPROVE. 135,000 200,000 Due to increase in Administrative expenses relating to this fund I N 6,704,855 TOTAL REVENUES: GENERAL 6,085,5651 I DRAFT 1/6/2004 Page 2 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND 1 1 FISCAL ACCOUNT YEAR I REVISED ' NUMBER DESCRIPTION BUDGET 1 BUDGET COMMENTS FINANCE & ADMINISTRATION1 EXPENSES 01-110-50-00-5100 SALARIES - MAYOR 7,500 7,500 01-110-50-00-5101 SALARIES - CITY CLERK 3,600 3,600 01-110-50-00-5102 ISALARIES - CITY TREASURER 3,600 3,6001 ,800 01-110-50-00-5104 1O SALARIES -ALDERMAN2 LIQUOR COMMISSIONER 18,8001 2 ,000' 18,000, 01-110-50-00-5105 ,SALARIES - CITY ATTORNEY 11,500, 11,500 01-110-50-00-5106 SALARIES -ADMINISTRATIVE 327,842 361,436 Merit+ FT Receptionist 01-110-50-00-5136 SALARIES - PART TIME 29,8501 29,850 01-110-50-00-5137 SALARIES - OVERTIME 1,5001 1,500', 01-110-50-00-5202 BENEFITS-UNEMPLOY. COMP. TAX 11,6001 11,600 1 01-110-50-00-5203 BENEFITS - HEALTH INSURANCE 377,918 400,000 7 new employees(5 related to Moser) 01-110-50-00-5204 BENEFITS - GROUP LIFE INSURANC 16,000': 16,000 01-110-50-00-5205 1 BENEFITS - DENTAL/VISION ASST 60,000 40,000 01-110-61-00-5300 01-110-61-00-5304 'AUDIT FEES & EXPENSES 14,230 14,2301 AR 000 20, 01-110-61-00-5305 'ACCOUNTING ASSISTANCE 5,000 5,000 01-110-61-00-5307 ,ACCOUNTING SYSTEM REVIEW 9,930'! 9,930 01-110-61-00-5308 IGASB 34 20,640 7,000 01-110-61-00-5310 EMPLOYEE ASSISTANCE 1,400 4,000 01-110-61-00-5311 CODIFICATION 5,000, 5,0001 01-110-61-00-5314 ;BUILDING INSPECTIONS 380,000 580,000 75%of Building Permits 01-110-61-00-5322 1 BONDING 1,5001 1,500 1 01-110-62-00-5400 INSURANCE-LIABILITY & PROPERTY 119,203 113,080 Actual expense 01-110-62-00-5401 CONTRACTUAL SERVICES 20,500 22,000 Due to document shredding 01-110-62-00-5403. 28,000 SPECIAL CENSUS 28,000 01-110-62-00-5404 CABLE CONSORTIUM FEE 17,400, - _ 11 - - 17,400 01-110-62-00-5406 ,OFFICE CLEANING 18,000 20,000 01-110-62-00-5410 1MAINTENANCE - OFFICE EQUIPMENT 500: 500 01-110-62-00-5411 MAINTENANCE - COMPUTERS 10,000 5,000 01-110-62-00-5412 1 MAINTENA NCE - PHOTOCOPIERS 7,000 15,000 Additional copiers-lease cost 01-110-62-00-5421 WEARING APPAREL 1,2001 01-110-62-00-5427 FACADE-- - ----. 1,200 PROGRAM 0 01-110-62-00-5436 TELEPHONE18,0001 22,0001 - - DRAFT 1/6/2004 Page 3 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND 'FISCAL ACCOUNT 1YEAR REVISED NUMBER (DESCRIPTION BUDGET BUDGET COMMENTS FINANCE & ADMINISTRATION ' 01-110-62-00-5437 ,ACCTG SYSTEM SERVICE FEE 6,370 4,270 Decrease due to reduction of service fee 01-110-62-00-5438 CELLULAR TELEPHONE 4,000 5,500 01-110-62-00-5439 TELEPHONE SYSTEMS MAINTENANCE 5,000 5,000 - - - - - _ 01-110-64-00-5600 DUES 2,000 4,000 Chamber of Commerce Dues 01-110-64-00-5601 ILLINOIS MUNICIPAL LEAGUE DUES 5501 01-110-64-00-5603 SUBSCRIPTIONS 2001 0200' 01-110-64-00-5604 (TRAINING & CONFERENCES 6,0001 6,000 1 01-110-64-00-5605 'TRAVEL EXPENSES 14,000 19,000 IML 01-110-64-00-5607 1PUBLIC RELATIONS 10,000 10,0001 01-110-65-00-5800 1 CONTINGENCIES 147,141 59,803 RESERVE - MOSER 0 104,302 01-110-65-00-5802 (OFFICE SUPPLIES 9,500 10,500 l 01-110-65-00-5804 lOPERATING SUPPLIES 5,000 7,500 01-110-65-00-5808 POSTAGE & SHIPPING 8,5001 8,500, 01-110-65-00-5809 1 PRINTING & 5,000 01-110-65-00-5810 PUBLISHING &OADVERTISING 2,,000' 2,0001 01-110-65-00-5844 MARKETING - HOTEL TAX 19,0001 19,000, 01-110-72-00-6500 IMRF PARTICIPANTS 58,446 34,673 Decrease due to retirement line items being added to all depts. 01-110-72-00-6501SOCIAL SECURITY& MEDICARE 138,828 30,928 Decrease due to retirement line items being added to all depts. 01-110-75-00-7002 COMPUTER EQUIP & SOFTWARE 10,000 20,000 Includes MSI building permit application 01-110-75-00-7003 OFFICE EQUIPMENT 4,000 4,0001 01-110-78-00-9001 CITY TAX REBATE 1,2001 1,200 01-110-78-00-9002 NICOR GAS 12,0001 12,000 01-110-78-00-9003 SALES TAX REBATE 305,0001 305,0001, 01-110-78-00-9004 MISCELLANEOUS 100 1001 01-110-78-00-9005 MERIT/PAY EQUITY 50,757 0 Updated to various salary line items based on reviews TRANSFER TO LIBRARY 0 14,425 IMRF&SS transfer that the City collected for Library 01-110-99-00-9925 TRANSFER TO SAN SEWER 150,000' 150,000 01-110-99-00-9940 TRANSFER TO PARK & RECREATION 589,824 617,616 01-110-99-00-9941 1TRANSFER TO PARK/REC CAPITAL 1 60,316 45,316 01-110-99-00-9945 TRANSFER TO MUNICIPAL BLDG 24,200; 24,200. 01-110-99-00-9965 TRANSFER TO DEBT SERVICE 1 23,152 14,709 Due to Debt Service Carry Over TOTAL EXPENSES: FINANCE &ADMINISTRATION 3,272,297' 3,372,518 DRAFT 1/6/2004 Page 4 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND . FISCAL ACCOUNT YEAR REVISED NUMBER 1DESCRIPTION ;BUDGET BUDGET COMMENTS ENGINEERING EXPENSES 1 01-150-50-00-5107 SALARIES-EMPLOYEES 162,415 178,543 New Eng Tech & FT Eng Asst. - Funded thru Moser 01-150-50-00-5137 SALARIES-OVERTIME 1,000 1,000! 01-150-62-00-5401 ! CONTRACTUAL SERVICES 20,000 40,000 Faxon Road 01-150-62-00-5409 MAINTENANCE-VEHICLES 4,500' 4,500 I , 01-150-62-00-5410 (MAINTENANCE-OFFICE EQUIP 500, 500 , 01-150-62-00-5411 MAINTENANCE-COMPUTERS 1500 I 1,500, 01-150-62-00-5421 WEARING APPAREL 800 800 01-150-64-00-5600 'DUES 300 i 3001 01-150-64-00-5604 1TRAINING & CONFERENCES 1,500 2,500 Additional training in Spring 01-150-64-00-5605 TRAVEL EXPENSE 1,0001 1,000; 01-150-64-00-5616 1BOOKS & PUBLICATIONS 2001 200,1 01-150-65-00-5801 ENGINEERING SUPPLIES 2,000' 2,0001 01-150-65-00-5802 OFFICE SUPPLIES 1 500 1,500 01-150-65-00-5809 PRINTING & COPYING I 1,200 1,2001 01-150-72-00-6500 1IMRF PARTICIPANTS 0 16,626 Retirement line items added to all depts. 01-150-72-00-6501 SOCIAL SECURITY & MEDICARE 0 13,735 Retirement line items added to all depts. ROB ROY CREEK HYDRAULIC STUDY 0 37,925 Paid by Moser Capital Fee PICK UP TRUCK 0 20,000 -- _ - -- TOTAL EXPENSES: ENGINEERING 197,415 323,829!' DRAFT 1/6/2004 Page 5 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR 1 REVISED NUMBER 1DESCRIPTION 'BUDGET I BUDGET COMMENTS PUBLIC SAFETY/POLICE DEPT. 210-50 00-5107 SALARIES - EMPLOYEES i 001 377,773 405,510 New hires funded through Moser 01-210-50-00-5131 (SALARIES - LIEUT./SERGEANTS/CHIEF 360,091 410,892 New Sergeant&Merit Increases 01-210-50-00-5133 I SALARIES - COPS 185,721 167,164 Less 1 COPS Officer 01-210-50-00-5134 I SALARIES CROSSING GUARD 9,600 9,600 01-210-50-00-5135 SALARIES -POLICE CLERKS 80,268 84,090 Merit Increases 01-210-50-00-5136 SALARIES - PART TIME 41,7601 41,7601 Less overtime needed due to 12 hour shifts 01-210-50-00-513750,000 SALARIES - OVERTIME 73,000 01-210-61-00-5300 LEGAL SERVICES 6,000 6,0001 01-210-62-00-5408 (MAINTENANCE - EQUIPMENT 8,000 8,000 01-210-62-00-5409 'MAINTENANCE -VEHICLES 21,000 2.1,000; 01-210-62-00-5410 MAINT-OFFICE EQUIPMENT 2,500 2,5001 COMPUTERS01-210-62-00-5411 'MAINTENANCE - 2,0001 01-210-62-00-5414 WEATHER WARNING S REN2, MAINT 000, 16,000 Includes$8K for moving downtown siren 01-210-62-00-5421 ;WEARING APPAREL 22,575 26,575 Increase relating to new hires paid by Moser admin fee 01-210-62-00-5422 COPS GRANT IV-VESTS 2,0001 2,000! 01-210-62-00-5423 CLASY GRANT 4,000 4,000 01-210-62-00-5424 ICJIA-JUVENILE 5,000] 5,000 ICJIA BLOCK GRANT 0 18,484 01-210-62-00-5429 'PSYCHOLOGICAL TESTING 1,250 1,250,. 01-210-62-00-5430 HEALTH SERVICES 3,000 3,000`- i 01-210-62-00-5431 LABORATORY FEES 1,000 1,000 01-210-62-00-5436 TELEPHONE 16,535 16,535 01-210-62-00-5438 'CELLULAR TELEPHONE 7,000 7,0001 01-210-62-00-5440 PAGERS 1 1,600 1,6001 01-210-62-00-5441 MTD-ALERTS FEE 2,300 2,300; 01-210-64-00-5600 1 DUES 2,2501 2,250 01-210-64-00-5604 iTRAINING & CONFERENCE 9,660 13,660 paid 01-210-64-00-5603 ISUBSCRIPTIONS 300' 3001 Increase relating to new hires by Moser admin fee 01-210-64-00-5605 1TRAVEL EXPENSES 1 7,000 8,500 Increase relating to new hires paid by Moser admin fee 01-210-64-00-5606 1COMMUNITY RELATIONS 5,000' 5,000_.. 01-210-64-00-5607 'i POLICE COMMISSION 14,500 10,000 01-210-64-00-5608 TUITION REIMBURSEMENT 14,0001 14,0001 01-210-64-00-5609 POLICE RECRUIT ACADEMY 7,000 3,500 DRAFT 1/6/2004 Page 6 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND 1 FISCAL ACCOUNT ,YEAR REVISED NUMBER 1DESCRIPTION BUDGET 'BUDGET 'COMMENTS PUBLIC SAFETY/POLICE DEPT. 01-210-64-00-5610 GUN RANGE FEES 625 625 - - -- - 01-210-64-00-5611 ,SRT FEE i 2,0001 2,000 01-210-65-00-5800 'CONTINGENCIES 9,600 0 01-210-65-00-5802 OFFICE SUPPLIES 6,300 6,300 i 01-210-65-00-5804 OPERATING SUPPLIES 15,750 15,7501 01-210-65-00-5808 POSTAGE & SHIPPING 2,500' 2,500, 01-210-65-00-5809 1PRINTING & COPYING 2,300 2,300 01-210-65-00-5810 (PUBLISHING &ADVERTISING 945 945, 1 01-210-65-00-5812 GASOLINE 1 29,000 29,0001 601-210-65-00-5813 AMMUNITION ,825 6,825 - -01-210-72-00-6500 IMRF PARTICIPANTS 1 0 7,787 Retirement line items added to all depts. 01-210-72-00-6501 SOCIAL SECURITY & MEDICARE 0 89,430 Retirement line items added to all depts. 01-210-72-00- 502 01-210-75-00-7002 1COMPUTER EQUIP & SOFTWAR 185,775' 184,453 5,775 01-210-78-00-9004 (BIKE PATROL 2,0001 2,000, 01-210-99-00-9910 TRANSFER TO PD CAPITAL FUND 50,154 39,762 Decrease due to Capital Fund Carry Over TOTAL EXPENSES: PUBLIC SAFETY/POLICE DEPT. 1,611,910, 1,765,9211 DRAFT 1/6/2004 Page 7 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT , ,YEAR REVISED NUMBER DESCRIPTION (BUDGET BUDGET COMMENTS BUILDING & ZONING EXPENSES 01-220-61-00-5300 LEGAL SERVICES 6,000 10,000 School Facility/Hoover/Waubonsee/Land Use/Trans. Study 01-220-62-00-5401 CONTRACTUAL SERVICES 16,000 100,000 Wetland/PUD/Subdivision Control/Landscape/General 01-220-62-00-5430 PLANNING CONSULTANT 1 16,000 33,000 01-220-62-00-5432 ,ECONOMIC DEVELOPMENT 45,000 45,0001, 01-220-64-00-5600 DUES 200 200 01-220-65-00-5804 OPERATING SUPPLIES 1,0001 1,0001 01-220-65-00-5809 PRINTING & COPYING 700 7001 01-220-65-00-5810 PUBLISHING &ADVERTISING 4,000 8,000 $2K funded through Moser 01-220-65-00-5814 BOOKS & MAPS 500 5001 TOTAL EXPENSES: S BUILDING & ZONING 1 89,400198,400' DRAFT 1/6/2004 Page 8 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION !BUDGET BUDGET COMMENTS STREETS EXPENSES 01-410-50-00-5107 SALARIES EMPLOYEE 87,805 135,564 2 new hires- 1 funded through Moser 01-410-50-00-5136 ,SALARIES - PART TIME 5,000 5,0001 01-410-50-00-5137 SALARIES - OVERTIME 13,125 13,125'. 01-410-61-00-5313 ENGINEERING 500 48,500 Road Improvement Program 01-410-61-00-5314 INSPECTIONS &LICENSES 1001 100 01-410-62-00-5401 CONTRACTUAL SERVICES 2,000'_ 2,0001E 01-410-62-00-5408 MAINTENANCE-EQUIPMENT 20,0001 20,0001 01-410-62-00-5409 MAINTENANCE-VEHICLES 15,000 17,805 Older vehicles needed larger repairs 01-410-62-00-5414 MAINTENANCE-TRAFFIC SIGNALS 10,000 10,000'. 01-410-62-00-5415 MAINTENANCE-STREET LIGHTS 15,000 19,365 Additional Street lights 01-410-62-00-5420 MAINTENANCE-STORM SEWER 8,0001 8,0001 01-410-62-00-5421 1WEARING APPAREL 5,000 5,800 Increase relating to new hires paid by Moser admin fee 01-410-62-00-5434 ,RENTAL-EQUIPMENT 1,000, 1,000! 01-410-62-00-5435 ELECTRICITY 44,0001 44,000 01-410-62-00-5438 ,CELLULAR TELEPHONE 4,000 4,360 Increase relating to new hires paid by Moser admin fee 01-410-62-00-5440 1STREET LIGHTING 6,000! 6,0001 02,000 01-410-64-00-5604. ,TRAINING & CONFERENCES 2,000, 01-410-65-00-5421 'GIS SYSTEM 15,000' 15,000 01-410-65-00-5800 CONTINGENCIES 6,300 0 01-410-65-00-5804_ 'OPERATING SUPPLIES 9,000; 9,0001 01-410-65-00-5812 1GASOLINE 13,500 14,864 Price Increase 01-410-65-00-5815 1HAND TOOLS 1,0001_ 1,000 01-410-65-00-5817 1GRAVEL 4,000 4,0001 01-410-72-00-6500 11MRF PARTICIPANTS 0 13,769 Retirement line items added to all depts. 01-410-72-00-6501 SOCIAL SECURITY & MEDICARE 0 11,757 Retirement line items added to all depts._ 01-410-75-00-5418 .MOSQUITO CONTROL 17,000 18,805 1 Additional application 01-410-75-00-5419 'MAINT SUPPLIES - STREET 12,600 14,250 Expanded maintenance programs 01-410-75-00-7004 SAFETY EQUIPMENT 1,0001 1,000 01-410-75-00-7100 STREET REHAB PROJECTS 150,000 145,000 01-410-75-00-7102 TREE & STUMP REMOVAL 15,000 21,510 Due to July storms 01-410-75-00-7103 1S1DWALK CONSTRUCTION 35,0001 35,000; TOTAL EXPENSES: STREETS 517,930 647,5741 DRAFT 1/6/2004 Page 9 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 GENERAL FUND FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET 1BUDGET 'COMMENTS HEALTH & SANITATION EXPENSES 01-540-62-00-5442 GARBAGE SERVICES 392,6131 392,6131 01-540-62-00-5443 LEAF PICKUP 14,0001 4,000 TOTAL EXPENSES: HEALTH & SANITATION 396,6131 396,613 TOTAL GENERAL FUND REVENUES 6,085,565' 6,704,855 TOTAL GENERAL FUND EXPENSES 6,085,565 6,704,8551 FUND SURPLUS (DEFICIT) 1 0 0 DRAFT 1/6/2004 Page 10 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 MFT 1 FISCAL 1 ACCOUNT YEAR IREVISED NUMBER DESCRIPTION BUDGET I BUDGET COMMENTS 11 15VENUES -000-40-00-3999 (CARRY OVER BALANCE 40,000 233,175 15-000-40-00-4060 MOTOR FUEL TAX ALLOTMENTS 191,410 177,005 Decrease due to reduction in state revenues -- I 15-000-46-00-4600 INVESTMENT INCOME 5,000 2,500 TOTAL REVENUES: 236,4101 412,680 15-000-65-00-5800 'CONTINGENCY 93,984 278,247 15-000-65-00-5818 ISALT 36,750I 15-000-75-00-7007 SIGNS 10,000 10,000 15-000-75-00-7008 CRACK FILLING 26,683' 26,683 15-000-75-00-7107 i CONSTRUCTION ENGINEERING 0 50,000 15-000-75-00-7110 COLD PATCH 4,0001 4,000' 15-000-75-00-7111 HOT PATCH 7,0001 7,000' 15-000-99-00-9960 TRANSFER TO FOX IND FUND 57,993 0 Not needed due to increase in TIF revenues T TOTAL EXPENSES: I 236,410 412,680i TOTAL FUND REVENUES 236,410412,6801 TOTAL FUND EXPENSES 236,410 412,680 FUND SURPLUS (DEFICIT) 0 01 DRAFT 1/6/2004 Page 11 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 MUNICIPAL BUILDING FISCAL ACCOUNT YEAR REVISED NUMBER (DESCRIPTION BUDGET ,BUDGET j'COMMENTS REVENUES CARRY OVER 16-000-40-00-3999 ,CARRY OVER BALANCE 24,000 49,475 16-000-42-00-4211 'DEVELOPMENT FEES-BUILDING 640,000775,200 Based on approved developments I --- - 16-000-48-00-4800 LOAN PROCEEDS 01 01 16-000-49-00-4901 TRANSFER FROM GENERAL FUND 24,200 1 24,2001 TOTAL REVENUES: 688,200 848,875' --. 1 16-000-62-00-5416 MAINT-GENERAL BLDG & GROUNDS 5,000; 5,000 16-000-75-00-7008 ENTRY WAY SIGNS 3,500 4,500 16-000-75-00-7200 BLDG IMPROV- BEEHCER/RIVFRNT 16,700 10,000 16-000-75-00-7202 BLDG IMPROVEMENTS-CITY HALL 615,000 795,000 Includes parking lot 16-000-75-00-7203 BLDG IMPROVEMENTS-PUBLIC WORKS 9,000 12,000 16-000-75-00-7204 ;BLDG MAINT - CITY HALL 4,000 4,000 16-000-75-00-7205 BLDG IMPROVEMENTS-LIBRARY 3,000 4,000 16-000-78-00-9009 RESERVE 32,000 14,375 TOTAL EXPENSES: 1 688,200' 848,875 TOTAL FUND REVENUES 688,200 - - '�, 848,875! TOTAL FUND EXPENSES 688,200 848,875 FUND SURPLUS (DEFICIT) 01 01 DRAFT 1/6/2004 Page 12 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 POLICE CAPITAL FISCAL YEARREVISED ACCOUNT NUMBER DESCRIPTION BUDGET 'BUDGET COMMENTS REVENUES ' CARRY OVER BALANCE 1 0 6,051 02/03 Audit 20-000-42-00-4212 DEV FEES - POLICE 45,000 110,000 includes Moser$60K+ 25 addtl permits DONATIONS 0 1,400 Defibulatordonation 20-000-44-00-4402 ; DONATIONS500' 5001 20-000-44-00-4403CAR VIDEO DONATIONS 2,000L IN 2,0001. 20-000-44-00-4405 ,WEATHER WARNING SIREN 0 40,000 20-000-44-00-4431 SALE OF POLICE SQUADS 1,0001 1,0001 20-000-48-00-4800 '.LOAN PROCEEDS 46,000 46,000 20-000-49-00-4901 TRANSFER FROM GENERAL FUND 50,154 39,762 Decrease due to added carry over TOTAL REVENUES: 1 1 144,654� 246,713' 1 EXPENSES 20-000-65-00-5811 1 LETHAL/NON-LETHAL WEAPONS I 6,500 6,500' 20-000-75-00-7001 ',EQUIPMENT 5,950 7,350Includes defibulator NEW WEATHER WARNING SIRENS 0 40,000 EXPEDITION & ACCESSORIES 0 60,000 20-000-75-00-7005 VEHICLES 46,000 46,659 20-000-78-00-9009 1 RESERVE 4,211 4,211 81,993' 81,993L - -- -- - - - -_ - 20-000-99-00-9965 TRANSFER; TO DEBT SERV FUND ,713 TOTAL EXPENSES: 144,654, 246 - -- - - TOTAL FUND REVENUES 144,6541 246,713 TOTAL FUND EXPENSES ' 144,6541 I 24.6,713; FUND SURPLUS (DEFICIT) 1 1 01 01 DRAFT 1/6/2004 Page 13 of 34 I UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 PUBLIC WORKS CAPITAL FISCAL ACCOUNT YEAR !REVISED ' NUMBER ,DESCRIPTION BUDGET !BUDGET 'COMMENTS REVENUES 21-000-40-00-3999 !CARRY OVER BALANCE 1 45,000 123,314 02/03 Audit 21-000-42-00-4213'DEVELOPMENT FEES-PUBLIC WORKS 135,000 292,500 includes Moser$140K+ 25 addtl permits 21-000-49-00-4915'TRANSFER FROM WATER FUND i 30,000 30,000' _ - - 30,000': I 21-000-49-00-4920!TRANSFER FROM SEWER FUND 30,000I TOTAL REVENUES: 1 240,0001 475,814 EXPENSES 1t - 21-000-75-00-7005'VEHICLES ! 77,000 78,200 Actual expense amount 21-000-75-00-7006 F150 PICK UPS 34,000 32,000 Actual expense amount 5 YARD DUMP 0 81,000 Moser Capital 1 TON DUMP 0 40,000 Moser Capital 21-000-75-00-7008'WATER DEPT PICK UP 1 38,000 36,500 Actual expense amount 21-000-75-00-7010 'POWER BREAKER 4,000 9,000 21-000-75-00-7020 � LEAF CHOPPERNACCUM ,000'r -_-_ 35,000I' 355,000 21-000-75-00-7100;1 BOB CAT EXCHANGE 3,5001 3,500' 21-000-75-00-7107 TRUCK ACCESSORIES 5,000 9,500 Moser Capital 21-000-78-00-9009 RESERVE/FURTURE BUILDING 1 36,500 144,114 TOTAL EXPENSES: 1 240,000 475,814! TOTAL FUND REVENUES % 240,000 475,8141 TOTAL FUND EXPENSES 240,000; 475,814' FUND SURPLUS (DEFICIT) 0 0' DRAFT 1/6/2004 Page 14 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 PARKS & RECREATION CAPITAL FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION (BUDGET BUDGET COMMENTS REVENUES CARRY OVER 0 41,500 02/03 Audit 22-000-49-00-4930 TRANSFER FRM GENERAL FUND 60,316 45,316 Decrease due to carry over 22-000-49-00-493. 5 TRANSFER FROM LAND CASH 31,622 20,000 PARKS CAPITAL FEE 0 11,250 $10K Moser+ 25 addtl permits ILLINOIS CLEAN ENERGY GRANT 0 4,241 91,938 122,307; TOTAL REVENUES:', EXPENSES 22-000-65-00-5800 CONTINGENCY 4,088 5,161 BEECHER LIGHTING 0 4,241 PARKS -- - - -- -- - — 1 CAPITAL OUTLAY 22-610-75-00-7005 VEHICLES 38,000' 38,0001 22-610-75-00-7006 !PICK UP TRUCK 28,000, 28,000! 22-610-75-00-7007 SOCCER GOALS 12' REPLACEMENT 3,8000 22-610-75-00-7008 ;!SOCCER GOALS 9' 3,600, 3,600 22-610-75-00-7009 COMPUTER WORKSTATIONS 3,000 4,500 22-610-75-00-7010 TOWN SQUARE FOUNTAIN 2,000 2,355 I22-610-75-00-70113,000 PLAYERBENCHES 22-610-75-00-7012 1RIVERFRONT PLAYGROUND 450, 4501 22-610-75-00-7013 PLAYGROUND REPAIRS 3,000 3,000 22-610-75-00-7014 SIGN REPLACEMENTS 3,000 5,000 MOWER 0 10,000 BEECHER PATHWAY 0 15,000 TOTAL EXPENSES: PARKS 91,938; 122,3071 TOTAL FUND REVENUES 91,938 122,307 TOTAL FUND EXPENSES 91,938 122,307 FUND SURPLUS (DEFICIT) 0' 0' DRAFT 1/6/2004 Page 15 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 SEWER IMPROVEMENT FISCAL 1 1 ACCOUNT YEAR REVISED NUMBER IDESCRIPTION BUDGET [BUDGET COMMENTS REVENUES !CARRY OVER BALANCE 0 1,006,291 02/03 Audit Includes$3.3 mil Hydraulic developer contribution&635K 37-000-42-00-4220 CONNECTION FEES 2,205,000 6,140,000 Heartland contribution 37-000-42-00-4221 (RIVER CROSSING FEES 20,000 126,000 37-000-48-00-4800 HYDRAULIC INTERCEPTOR DEBT CERT. PROCEEDS 0 1,900,000 37-000-48-00-4801 I BRUELL STREET LIFT STATION DEBT CERT. PROCEEDS 1,500,000 2,000,480 37-000-48-00-4802 COUNTRYSIDE INTERCEPTOR ALT REV. BOND PROCEEDS 3,000,000 3,500,000 engineering developers to fund en , 570000 From gg -..ROB ROY CREEK REVENUE 0 -- - --37-000-49-00-4901 (TRANSFER FROM GENERAL FUND 150,0001 150,0001 TRANSFER FROM SOUTH SEWER FD 0 10,674 'INVESTMENT INCOME 0 1,000 TOTAL REVENUES: 875 6, ,000 1 14,398,154 _ EXPENSES 37-000-62-00-5401 (CONTRACTURAL/PROFESSIONAL SERV 15,000 40,000 37-000-62-00-5402 ENGINEERING/LEGAL/CONT/NGENC/ES-COUNTRYSIDE 255,000 566,265 37-000-62-00-5405 'ENGINEERING/LEGAL/CONTINGENCIES -BRUELL STREET 80,000 490,650 , 37-000-65-00-5421 GIS 37-000-62-00-5406 ISYSTEM 30,000 ENGINEERIN G/LEGAL/CONTINGENCIES - HYDRAULIC 265,000 865,000 30,000 37-000-65-00-5800 [CONTINGENCY 121,620 2,450,998 37-000-75-00-7502 [HYDRAULIC INTERCEPTOR 1,535,000 4,335,000 37-000-75-00-7503 [COUNTRYSIDE INTERCEPTOR 2,700,000 2,933,735 37-000-75-00-7504 BRUELL STREET LIFT STATION 1,500,000 1,509,830 37-000-75-00-7505 !ROB ROY CREEK SANITARY ENGINEERING 0 570,000 37-000-99-00-9901 TRANSFER TO GENERAL FUND 1 1 150,000 200,000 37-000-99-00-9965 TRANSFER TO DEBT SERVICE 223,380 406,676 To pay new Bruell Street Interest Pymt&pay off River Crossing l TOTAL EXPENSES: 6,875,000, 14,398,1541 TOTAL FUND REVENUES 6,875,000 14,398,1541 TOTAL FUND EXPENSES 6,875,000, 14,398,154, FUND SURPLUS (DEFICIT) 1 0, 01, DRAFT 1/6/2004 Page 16 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 WATER IMPROVEMENT FISCAL ACCOUNT 1 1 YEAR 1REVISED NUMBER 'DESCRIPTION (BUDGET BUDGET COMMENTS REVENUES CARRY OVER 0 2,067,864 02/03 Audit- Due to North Water Tower 41-000-42-00-4220 CONNECTION FEES 300,000 1,296,750 Includes Guerard/Wiseman Hughes$744 K 41-000-45-00-4530 41-000-45-00-4530 RADIUM GRANT 950,00011 950,000; ,INVESTMENT INCOME 10,000110,0001 41-000-48-00-4800 LOAN PROCEEDS 0 0 41-000-48-00-4801 `TEPA LOAN/CONTRACT B PROCEEDS 6,43.0,307 4,400,000 41-000-48-00-4802 PROCEEDS ON SALE OF ASSETS 0 140,410 41-000-48-00-4803 I LOAN PROCEEDS-CENTRAL ZONE/CONTRACT C 6,134,233 4,770,605 41-000-49-00-4915 1TRANSFER FROM WATER FUND i' 70,000' 70,0001 TOTAL REVENUES: 13,894,5401 13,705,6291 EXPENSES l ! 41-000-61-00-5300 !LEGAL SERVICES 10,0001 10,000 i 41-000-61-00-5400 ,'RADIUM COMPLIANCE PROJECT/CONTRACT B 6,444,630 3,662,730 41-000-61-00-5401 ENGINEERING-RADIUM COMPLIANCE/CONTRACT B 821,650 476,155 41-000-61-00-5405 1PROFESSIONAL SERVICE RADIUM/CONTRACT B 114,027 261,115 ENGINEERING-CENTRAL ZONE - CONTRACT C 5,696,344 41-000-61-00-5410 I ,� 634,104 41-000-61-00-5408 CENTRAL ZONE -CONTRACT C WATER IMPRV 5,469,156 634,104 41-000-61-00-5413 PROFESSIONAL SERV-CENTRAL ZONE-CONTRACT C 1 30,973 117,813 41-000-65-00-5421 1GIS SYSTEM 1 30,0001 30,0001 41-000-65-00-5800 'CONTINGENCY 90,263 379,908 41-000-66-00-6012 ',DEBT CERTIFICATE EXPENSES 0 16,344 41-000-75-00-7504 1 NORTH WATER TOWER - CONTRACT A 0 2,067,864 41-000-75-00-7506 ,APPLETREE COURT 0 38,515 41-000-99-00-9901 ;TRANSFER TO GENERAL FUND 135,000 200,000 41-000-99-00-9965I TRANSFER TO DEBT FUND 114,737' 114,73711 TOTAL EXPENSES: 13,894,540 13,705,629 , ,5401 TOTAL FUND REVENUES 13894 13,705,629 TOTAL FUND EXPENSES 13,894,5401 13,705,629. FUND SURPLUS (DEFICIT) 0 01 DRAFT 1/6/2004 Page 17 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 DEBT SERVICE FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET ,COMMENTS CARRY OVER 8,443 Audit 0.2/03 42-000-44-00-4440 RECAPTURE-WATER/SEWER 90,000' 90,0001, 42-000-49-00-4901 1TRANSFER FROM GENERAL FUND 23,152 14,709 Due to carry over 42-000-49-00-4910 'TRANSFER FROM POLICE EQUIP CAP 81,993, 81,9931 42-000-49-00-4920 ,TRANSFER FROM SEWER FUND 38,979 0 To pay off River Crossing, BrueII Street interest pymt and above 42-0.0.0-49-00-4925 TRANSFER FROM SANITARY SEWER 184,401 406,676 sewer fd correction 42-000-49-00-4930 1TRANSFER FROM WATER IMPRV FUND 114,7371 114,737 1 TOTAL REVENUES: i 533,2621 716,5581 EXPENSES 1 42-000-66-00-6001 CITY HALL BONDS-PRINCIPAL PMT 103,452 45,000 To break principal and Interest 42-000-66-00-6002 CITY HALL BONDS - INTEREST PMT 0 58,452 42-000-66-00-6050 ,LOAN PAYMENT-SANITARY SIPHON 38,9791 38,979 42-000-66-00-6051 LOAN PAYMENT-NORTH WTR/SWR-EDC 69,9431 69,943 42-000-66-00-6052 LOAN PAYMENT-NORTH WTR/SWR-YNB 84,756' 84,756, - -- - - --- -- - 42-000-66-00-6053 LOAN PAYMENT-RIVER CROSSING 37,388 184,553 To pay off River Crossing Loan per loan agreement 42-000-66-00-6054 LOAN PAYMENT-POLICE SQUAD CAR 32,929 32,929 42-000-66-00-6055 LOAN PAYMENT- SSES IEPA 107,051 107,051 42-000-66-00-6056 IYNB-POLICE/ADMIN CARS 58,764 58,764 1IRBB - BRUELL STREET INTEREST PYMT 0 36,131 New Bond payment- issued 9/03 , TOTAL DEBT SERVICE 533,262. 716,5581 TOTAL FUND REVENUES 533,262 716,55811 TOTAL FUND EXPENSES 533,2621 716,5581 FUND SURPLUS (DEFICIT) 01 0 DRAFT 1/6/2004 Page 18 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 WATER OPERATIONS 1 FISCAL 'YEAR ;REVISED ACCOUNT NUMBER i DESCRIPTION 1 BUDGET (BUDGET LCOMMENTS REVENUES CARRY OVER BALANCE 500,000 51-000-40-00-3999 1,912,307 02/03 Audit 51-000-42-00-4240 'BULK WATER SALES 2,000 5,000 51-000-42-00-4241 WATER SALES 920,000' 920,000ii 51-000-42-00-4242 1WATER METER SALES 90,000 117,500 - - - 51-000-44-00-44900 MISCELLANEOUS INCOME 500 500 51-000-46-00-4600 INVESTMENT INCOME 14,000 6,000 TOTAL REVENUES: ' 1,526,500 2,961,307i EXPENSES 51-000-50-00-5107 SALARIES - EMPLOYEE 135,733 193,835 1 new hire & 1/2 eng/JULIE position 51-000-50-00-5136 (SALARIES-PART TIME 3,500 12,000 51-000-50-00-5137 SALARIES - OVERTIME 25,8111 25,8111 51-000-61-00-5300 LEGAL SERVICES 450 2,000 51-000-61-00-5303 JULIE SERVICE 5,000 5,000 51-000-61-00-5313 ENGINEERING 1,000 1,000{1 51-000-62-00-5401 CONTRACTURAL SERVICES 4,0001 4,000, I 51-000-62-00-540.8 MAINTENANCE-EQUIPMENT 4,2501 4,250 51-000-62-00-5411 MAINTENANCE-COMPUTERS 6,0001 6,0001 51-000-62-00-5413 MAINTENANCE-CONTROL SYSTEM 4,000 4,000; 51-000-62-00-5421 1WEARING APPAREL 4,500 i 4,500i, 51-000-62-00-5434 RENTAL- EQUIPMENT 1,000 51-000-62-00-5435 ELECTRICITY 85,0001 1,0001 85,000 51-000-62-00-5436 TELEPHONE 16,275 18,336 51-000-62-00-5438 CELLULAR TELEPHONE 4,4001 4,400 51-000-64-00-5304 TOWER WASHING 7,000 7,000; 51-000-64-00-5600 'DUES 1 750 7501 51-000-64-00-5603 1SUBSCRIPTINS 2501 250 51-000-64-00-5604 (TRAINING & CONFERENCES 3,6001 3,600. 51-000-64-00-5605 ''TRAVEL EXPENSES 2,000 2,000, 51-000-65-00-5800 1CONTINGENCIES 245,856 538,525 51-000-65-00-5804 OPERATING SUPPLIES 41,300 41,300 DRAFT 1/6/2004 Page 19 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 20.03-2004 WATER OPERATIONS FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET ,BUDGET COMMENTS 51-000-65-00-5808 POSTAGE & SHIPPING 111,300; 11,300' 51-000-65-00-5809 PRINTING & COPYING 2,250 5,000 51-000-65-00-5810 PUBLISHING &ADVERTISING 1 1,500 1,5001 51-000-65-00-5812 GASOLINE1 5,000 6,610 Due to price increase 51-000-65-00-5815 HAND TOOLS I 1,200 1,200, 51-000-65-00-5817 GRAVEL 4,000 4,000 51-000-65-00-5819 (CHLORINE 3,500 4,372 Due to price increase 51-000-65-00-5820 'FLOURIDE 1,500'1 - , 1,5001 51-000-65-00-5821 'CATHODIC PROTECTION 1,000 2,462 Due to price increase 51-000-65-00-5822 ,WATER SAMPLES 15,0001 15,000' 51-000-72-00-6500 I IMRF PARTICIPANTS 14,959 20,339 Due to salary increase 51-000-72-00-6501 SOCIAL SECURITY& MEDICARE 12,626 18,287 Due to salary increase 51-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 3,000, 3,0001 51-000-75-00-70041SAFETY EQUIPMENT 5,000 5,000 51-000-75-00-7506 METER READERS 11,000 7,400 51-000-75-00-7507 I HYDRANT REPLACEMENT 4,000 4,0001 , 51-000-75-00-7508 METERS & PARTS 120,000 125,280 51-000-78-00-9005 1REFUND 500 500'1 51-000-78-00-9009 I RESERVE 500,000 1,500,000 Debt Service Reserve 70,000', 70,000 51-000-99-00-990TRANSFER TO WATER IMPRV FUND 51-000-99-00-9901 TRANSFER TO GENERAL FUND 107,490 160,0001 51-000-99-00-9950 'TRANSFER TO PW EQUIP CAPITAL 30,000' 30,000 TOTAL EXPENSES: 1,526,500 2,961,3071 TOTAL FUND REVENUES 1,526,5001 2,961,307 TOTAL FUND EXPENSES 1,526,5001 2,961,307 FUND SURPLUS (DEFICIT) 01 0 DRAFT 1/6/2004 Page 20 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 SEWER MAINTENANCE FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET 1COMMENTS REVENUES 52-000-42-00-4250 SEWER MAINTENANCE FEES 318,060, 318,060 52-000-42-00-4251 SEWER CONNNECTION FEES60,000; 60,000 52-000-46-00-4600 INVESTMENT INCOME 10,000 10,000' TOTAL REVENUES: 388,06038 8_ 1 8,060 EXPENSES 52-000-50-00-5108 (SALARIES-REGULAR 82,0731 82,073' 52-000-50-00-5136 PART TIME 3,500 8,000 52-000-50-00-5137 SALARIES-OVERTIME 12,4021 12,402 52-000-61-00-5300 LEGAL SERVICES 2001 2001 52-000-62-00-5401 CONTRACTUAL SERVICES 2,000 2,000 52-000-62-00-5408 4MAINTENANCE-EQUIPMENT 8,5001 8,500; 52-000-62-00-5419 i MAINTENANCE-SANITARY SEWER 13,500 13,500 52-000-62-00-5421 WEARING APPAREL 3,5001 3,500, 52-000-62-00-5422 !LIFT STATION MAINTENANCE 10,000 23,300 Major repairs on 2 lift stations 52-000-62-00-5434 RENTAL - EQUIPMENT 1,000 ; � - - -- 1,000'i 52-000-62-00-5435 ELECTRICITY 8,500 8,500 52-000-62-00-5438 CELLULAR TELEPHONE 4,400 4,4001 52-000-64-00-5604 TRAINING & CONFERENCES 1,0001 1,000' 52-000-65-00-5800 (CONTINGENCIES 61,121 25,124 52-000-65-00-5802 OFFICE SUPPLIES 1,0001 1,000 0-5804 ,OPERATING SUPPLIES 8,0001 52-000-65-0 8,0001 52-000-65-00-5805 SHOP SUPPLIES 1,5001 1,50011 52-000-65-00-5812 I ASOLINE 4,000 5,316 Price increase 52-000-65-00-5815 HAND TOOLS 1,000 52-000-65-00-5817 GRAVEL 1,000 1,000 1,000 -- 52-000-65-00-5823 SEWER CHEMICALS 15,0001 15,0001 52-000-72-00-6500 IIMRF PARTICIPANTS 8,7481 8,7481 52-000-72-00-6501 SOCIAL SECURITY & MEDICARE 7,495 7,839 Increase in PT salary DRAFT 1/6/2004 Page 21 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 SEWER MAINTENANCE FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET ;BUDGET COMMENTS 1 52-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 1 2,5001 2,5001 52-000-75-00-7003 (OFFICE EQUIPMENT 01 0 52-000-75-00-7004 'SAFETY EQUIPMENT 12,000 2,000 52-000-78-00-9009 1RESERVE 1 72,47972,479 52-000-99-00-9901 TRANSFER TO GENERAL FUND 1 21,642 38,178 52-000-99-00-9925 ITRANSFER TO SAN SEWER IMPROV. 1 0. 0: 52-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL I 30,000 30,000, 52-000-99-00-9965 TRANSFER TO DEBT SERVICE FUND 0 0 TOTAL EXPENSES: 1 1 388,0601 388,060 TOTAL FUND REVENUES 388,060r 388,060, TOTAL FUND EXPENSES 1 388,0601 388,060[ FUND SURPLUS (DEFICIT) 1 0 01 DRAFT 1/6/2004 Page 22 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 LAND CASH ' FISCAL ACCOUNT ! YEAR REVISED NUMBER I DESCRIPTION 1 BUDGET BUDGET COMMENTS REVENUES I 72-000-47-00-4701 GREENBRIAR DUPLEX -LAND CASH 0 105,802 Revised carry over based on 02/03 Audit GREENBRIAR-LAND CASH 1 89,260 r a -_-. u_ 72-000-47-00-4702 O 72-000-47-00-4703.0-47-00-470 PRAIRIE GARDEN-LAND CASH 23,625 36,855 Revised carry over& current revenues 72-000-47-00-4704 FOX HILL-LAND CASH 0 1,706 Revised carry over based on 02/03 Audit 72-000-47-00-4705 'COUNTRY HILLS-LAND CASH 38,201 36,841 Revised carry over& current revenues 72-000-47-00-4706 ;COUNTRY HILLS DUPLEX-LAND CASH 01 0, 72-000-47-00-4707 'FOX HIGHLANDS LAND CASH 18,328 37,384 Revised carry over&current revenues 72-000-47-00-4708 FOX HIGHLANDS DUPLEX-LAND CASH 1 0 01 72-000-47-00-4709 SUNFLOWER-LAND CASH 17,625 22,679 Revised carry over& current revenues -- _ 72-000-47-00-4710 I CIMMERON RIDGE-LAND CASH 0 1,786 Revised carry over based on 02/03 Audit 72-000-4. 7-00-4711 'BLACKBERRY CREEK-LAND CASH 0' - - - - 72-000-47-00-4712 'RIVER'S EDGE-LAND CASH 46,9 70 73,262 Revised carry over based on 02/03 Audit 72-000-47-00-4713 !CANNONBALL HILLS-LAND CASH 0 14,751 Revised carry over based on 02/03 Audit 72-000-47-00-4714 WOODWORTH-LAND CASH 0 5,355 Revised carry over& current revenues 72-000-47-00-4715 'WHITE OAK UNIT 1&2-LAND CASH 0 10,888 Revised carry over& current revenues 2,812 Revised based on current revenues 72-000-47-00-4716 WHITE OAK UNIT 3&4-LAND CASH 2,812 - - 72-000-47-00-4717 KYLN'S CROSSING-LAND CASH 28,440' 0 Revised to correct line item 72-000-47-00-4718 FOXFIELD 2ND EDITION)-LAND CASH 3'3761 3,376 72-000 47-00-4719 I WILDWOOD-LAND CASH 2,452 4,590 Revised carry over& current revenues 72-000-47-00-4720 'HEARTLAND-LAND CASH 27,598 30,679 Revised carry over based on 02/03 Audit COUNTRYSIDE CNTR#9-LAND CASH 0 1,840 72-000-47-00-4721 � Revised carry over based on 02/03 Audit_ -- - -- --- --- 72-000-47-00-4722 !,KYLN'S RIDGE-LAND CASH 0 24,930 Revised to correct line item & actual receipt 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 30,000 10,000 Revised based on current revenues 72-000-47-00-4724 'THE HIGHLANDS-RAINTREE VILLAGE 9,840 320,102 Received Land Cash in Full 72-000-47-00-4725 WINDETTE RIDGE-LAND CASH 0' 0 72-000-47-00-4726 'RESERVE @ THE FOX LAND CASH 0 115,266 Revised to correct line item &actual receipt 72-000-47-00-4727 'GRAND RESERVE-LAND CASH ' 84,816 0 72-000-47-00-4728 1BRISBEN RESERVE-LAND CASH 1 115,286 0 Revised to correct line item 72-000-47-00-4730 ',CANNONBALL EST/KYLYNS CROSSING ' 61,195 76,895 Revised carry over& current revenues 72-000-47-00-4731 MONTALBANO HOMES LAND CASH 0 47,790 Revised based on current revenues DRAFT 1/6/2004 Page 23 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 LAND CASH FISCAL ACCOUNT YEAR 'REVISED NUMBER DESCRIPTION (BUDGET BUDGET COMMENTS TOTAL CONTRIBUTIONS 599,8241 985,589' : EXPENSES 1 72-000-75-00-7 08 000 2 72-000-75-00-7200 - - - -BALLFIELD EQUIP 000 BLDG IMPROVE - BEECHER � 20,000[ 20,0001 72-000-75-00-7201 "RIVERFGRONT EQUIP IMPROVEMENT 40,000, 40,000'Shelter 72-000-75-00-73001GREENBRIAR 6,000 6,000 72-000-75-00-7302 I' 100 0001 Backstop and field 72-000-_75-00-7301 FOX HILL 10 000' COUNTRYHILLS 43,000 Playground 72-000-75-00-7303 FOX HIGHLANDS 01 0 72-000-75-00-7304 SUNFLOWER 0' 0 72-000-75-00-7306BLACKBERRY CREEK 0I 0I 72-00 -75-00-7305 CIMMERON RIDGE 01 0 72-000-75-00-7307 iRIVERS EDGE 50,000( 75,000Match for OSLAD Grant ,_- - - - ---- 72-000-75-00-7308 1 WOODWORTH 0'1 01 72-000-75-00-7309 WHITE OAK 0 0 72-000-75-00-7310 I WI LDWOOD 01 0 72-000-75-00-7311 'CANNONBALL ESTATES/KYLIN 0, 0' 72-000-75-00-7312 'FOXFIELD 2ND EDITION 0 0 72-000-75-00-7314 (PRA RIE GARDENS 1 Oj OI_ 72-000-75-00-731.5 'BRISBEN 01 01 72-000-75-00-7316 KYLN'S RIDGE 01 01 72-000-75-00-7317 HEARTLAND CIRCLE I 0'i 0 72-000-75-00-7318 ''THE RESERVE 01 0 72-000-75-00-7319 THE HIGHLANDS 01 01 72-000-75-00-7320 BLACKHAWK 0 0 i 72-000-75-00-7321 CANNBALL HILL/KYLYN'S 0 0' 72-000-75-00-7322 BEECHER 6,000 0 72-000-75-00-7323 BLACKHAWK 0 0 DRAFT 1/6/2004 Page 24 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 LAND CASH FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS 72-000-75-00-7324 TOWN SQUARE 6,000', 6,000,Landscape Improvements 72-000-75-00-7325 VAN EMMON 8,000 13,000 72-000-75-00-7326 CORLANDS 55,000 4,082 park acquired - holding fee not needed PARK BUILDING 0 0I 72-000-75-00-7700 '�,, 72-000-78-00-9009 RESERVE 101,564 571,771 BEECHER CONCESSION STAND 0 40,000 72-000-99-00-9955 ;TRANSFER TO PARKS/REC CAP FUND 31,622 20,000 72-000-99-00-9970 TRANSFER TO LAND ACQUISITION 197,638 72,736 TOTAL EXPENSES: 599,8241 985,589 TOTAL FUND REVENUES 599,8241 985,5891 TOTAL FUND EXPENSES 599,824', 985,589 FUND SURPLUS (DEFICIT) OI 0 DRAFT 1/6/2004 Page 25 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 LAND ACQUISITION FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET 'BUDGET (COMMENTS REVENUES 73-000-40-00-3999 CARRY OVER BALANCE 174,137 147,264 02/03 Audit TRANSFER FROM PARKS & RECS ' 0 100,000 IDNR Grant 73-000-49-00-4935 TRANSFER FROM LAND CASH 102,275 72,736 TOTAL REVENUES: 176,412 320,0001 EXPENSES WEST HYDRAULIC ACQUISITION 0 155,000 73-000-65-00-5800 CONTINGENCY 176,412 165,000 TOTAL EXPENSES: 176,412' 320,000 TOTAL FUND REVENUES 176,412 320,000 TOTAL FUND EXPENSES 176,4121 320,000 FUND SURPLUS (DEFICIT) , 0 0 11 DRAFT 1/6/2004 Page 26 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 PARKS & RECREATION FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET COMMENTS REVENUES 79-000-40-00-3999 CARRY OVER BALANCE 4,700 29,026 02/03 Audit 79-000-42-00-4270 FEES FOR PROGRAMS 75,000 j 75,000 79-000-42-00-4280 CONCESSIONS 1,500 2,000 79-000-42-00-4281 BEECHER BLDG FEES 12,000 6,000 79-000-42-00-4282 FARMERS MARKET 450 500 79-000-42-00-4283 SKATE PARK REVENUE 2,500 0 79-000-42-00-4284 SAFETY TOWN BLDG 1,000 0 79-000-42-00-4285 !VENDING MACHINE INCOME I 250 400 79-000-42-00-4286 'RENTAL INCOME 18,000 6,000 79-000-42-00-4287 RENTAL INCOME 3001 300 79-000-42-00-4288 GOLF OUTING REVENUE 17,000 23,700 79-000-42-00-4289 DAY TRIPS 2,000 1,000 79-000-42-00-4290 YOUTH/SPECIAL EVENTS 8,000 7,000 79-000-44-00-4400 DONATIONS 8,000' 8,000 8,000 79-000-44-00-4404 TREE DONATIONS 1,200 1,200 79-000-44-00-4490 MISCELLANEOUS INCOME 200 200 79-000-45-00-4540 ILLINOIS FIRST GRANT 100,000 0 Frozen by Governor's office ,IDNR GRANT 0 100,000 79-000-45-00-4550 !YOUTH SERVICES GRANT 2,000 3,000 79-000-46-00-4600 INVESTMENT INCOME 1,500 1,500; 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 589,824 617,616 Moser funding of salaries TOTAL REVENUES: 845,4241 882,442 PARKS EXPENSES 79-610-50-00-51.07 'SALARIES-EMPLOYEES 187,933 207,325 Merit - - _ 27,900 37,900 79-610-50-00-5137 SALARIES - OVERTIME 79-610-50-00-5136 SALARIES - PART-TIME 19,642' 19,642 79-610-61-00-5320 MASTER PLAN 9,500 8,000 79-610-62-00-5405 PARK CONTRACTUAL 7,500 9,000 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 4,500 4,500 DRAFT 1/6/2004 Page 27 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 PARKS & RECREATION 1 FISCAL YEAR 1REVISED ACCOUNT NUMBER DESCRIPTION 'BUDGET BUDGET COMMENTS PARKS EXPENSES 79-610-62-00-5417 MAINTENANCE-PARKS 17,000 25,000 79-610-62-00-5421 WEARING APPAREL 4,500 4,500 79-610-62-00-5425 ILLINOIS FIRST GRANT 1 125,000 0 79-610-62-00-5434 !RENTAL-EQUIPMENT 1,0001 1,000 79-610-62-00-5438 !,CELLULAR TELEPHONE 3,750 4,000 LAND DEVELOPER 0 10,000 LEGAL EXPENSES 0 5,000 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBSCRPT 300 1,460 79-610-64-00-5605 !TRAVEL EXPENSE 300 1,300 79-610-64-00-5612 1CONTINUING EDUCATION 1,000 2,086 79-610-65-00-5800 CONTINGENCIES 12,270 0 79-610-65-00-5802 'OFFICE SUPPLIES 500 5001 79-610-65-00-5804 !OPERATING SUPPLIES 15,000 15,0001 79-610-65-00-5812 GASOLINE 3,000! 3,000 79-610-65-00-5815 HAND TOOLS 1,250 1,335 79-610-65-00-5824 CHRISTMAS DECORATIONS 4,000 1,000 79-610-65-00-5825 !PUBLIC DECORATION 1,000! 1,000' 79-610-72-00-6500 1 IMRF PARTICIPANTS 19,221 21,017 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 18,014 20,262 79-610-75-00-7003 ,OFFICE EQUIPMENT 1,600 600 79-610-75-00-7, 701 1 FLOWERS/T REES3,500 4,500 !TRANSFER TO LAND ACQUISITION I 0 100,000 TOTAL EXPENSES: PARKS 489,180 508,927,,. RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 154,846 178,522 Merit& 1 new hire funded by Moser 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTURAL 25,000! 25,0001 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 1,400 1,750 - 79-650-61-00-5321 RECREATION RESEARCH 6,000' 6,000! DRAFT 1/6/2004 Page 28 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 PARKS & RECREATION FISCAL 1 YEAR 1 REVISED ACCOUNT NUMBER 1 DESCRIPTION BUDGET BUDGET COMMENTS RECREATION EXPENSES 79-650-62-00-5408 MAINTENANCE SUPPLIES 6,500 6,500, 79-650-62-00-5409 MAINTENANCE-VEHICLES 1,000 500 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 2,000', 2,000! 79-650-62-00-5426 1YOUTH SERVICES GRANT T EXPENSES 2,000 2,000, 79-650-62-00-5433 'RENTAL-BUILDINGS 3,000 0 79-650-62-00-5437 TELEPHONE/INTERNET 2,200 1,500 79-650-62-00-5438 CELLULAR TELEPHONE 3,900 4,650 79-650-62-00-5444 SCHOOL FACILITY USAGE PAYMENT 5,000 0 79-650-62-00-5445 PORTABLE TOILETS I 4,500; 4,5001 79-650-62-00-5603 PUBLISHING/ADVERTISING 10,200 20,000 79-650-62-00-5605 BOOKS/PUBLICATIONS 500 5001 79-650-62-00-5606 BEECHER DEPOSIT REFUND 12,000. 6,000 79-650-64-00-5600 I DUES ! 2,000 2,000 79-650-64-00-5602 i 4 ,500 _ - 79-650-64-00-5605 1,800, 79-650-64-00-5614 (,TOURNAMENT FEES 1 800 800! 79-650-65-00-5800 CONTINGENCIES 11,556 0 79-650-65-00-5802 OFFICE SUPPLIES j 6,000 6,0001 79-650-65-00-5803 'PROGRAM SUPPLIES 16,0001 16,000, 79-650-65-00-5804 OPERATING SUPPLIES 4,000 4,000' 79-650-65-00-5805 RECREATION EQUIPMENT 2,000' 2,0001 79-650-65-00-5808 POSTAGE GASOLINE 800& SHIPPING 5' 701 5,000 79-650-65-00-5812 800 79-650-65-00-5826 MILEAGE 250 500 79-650-65-00-5827 1GOLF OUTING EXPENSES 13,000 15,471 79-650-65-00-5828 CONCESSIONS 800 2,100 79-650-65-00-5829 SKATE PARK EXPENSES 400 1,300 79-650-65-00-5830 !YOUTH/SPECIAL EVENTS 7,000 9,000 79-650-65-00-5831 ,DAY TRIP EXPENSES1,5001 1,500 79-650-65-00-5832 ';SKATE PARK PAYROLL 7,000 0 DRAFT 1/6/2004 Page 29 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 PARKS & RECREATION FISCAL YEAR REVISED ACCOUNT NUMBER DESCRIPTION BUDGET BUDGET COMMENTS RECREATION EXPENSES 79-650-65-00-5840 SCHOLARSHIPS/PROG REFUND 2,000 6,000 79-650-72-00-6500 IMRF PARTICIPANTS 14,339 16,531 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 11,953 13,791 - -. . 5,000!` 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 5,0001 TOTAL EXPENSES: RECREATION 356,2441 373,5151 TOTAL FUND REVENUES 845,424 882,442 TOTAL FUND (DEFICIT) ) 845,424[ 882,442 FUND SURPLUS DEFIC T 0 0 DRAFT 1/6/2004 Page 30 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 LIBRARY FISCAL ACCOUNT 1 YEAR REVISED NUMBER DESCRIPTION 1BUDGET BUDGET (COMMENTS REVENUES I IRevised by Library Board 06/2003 82-000-40-00-3999 I CARRY OVER BALANCE 23,600 44,138 TRANSFER FROM GENERAL FUND 0 14,425 For IMRF & SS collected in General Fund 82-000-40-00-4000 1 REAL ESTATE TAXES 257,127 234,944 82-000-40-00-4010 I PERSONAL PROPERTY TAX 2,200 3,000 82-000-42-00-4211 ,DEVELOPMENT FEES - BUILDING 17,000 67,000 Includes Moser$50K Development Fee 82-000-42-00-4215 1 DEVELOPMEN T FEES-BOOKS 17,000 67,000 Includes Moser$50K Development Fee 82-000-42-00-4260 COPY FEES 9001 9001 82-000-42-00-4261 'LIBRARY SUBSCRIPTION CARDS 6,000, 6,0001 82-000-42-00-4286 IRENTAL INCOME 1,0001 1,000 82-000-43-00-4330 LIBRARY FINES 2,000 2,000 82-000-44-00-4432 SALE OF BOOKS 5001 500 j 82-000-44-00-4450 MEMORIALS 1,000 j 1,0001 82-000-45-00-4560 1LIBRARY PER CAPITA GRANT 7,700 7,700 82-000-46-00-4600 ,INVESTMENT INCOME 1,5001 1,500 82-000-46-00-4601 INVESTMENT INCOME-BLDG 1,2501 1,250. TOTAL REVENUES: 338,777' 452,357 EXPENSES 82-000-50-00-5107 SALARIES-EMPLOYEES( 165,000 168,000 82-000-50-00-5203 GROUP HEALTH INSURANCE 25,000 35,000 82-000-50-00-5204 'GROUP LIFE INSURANCE 1,500 1,5001 82-000-50-00-5205 1 DENTAL & VISION ASSISTANCE 3,800; 3,8001 82-000-61-00-5300 LEGAL 01 0 1 82-000-61-00-53221BOND NGRVICES 1,400 1,300 82-000-61-00-5323 1ATTORNEY 1,500 1,500[ 82-000-62-00-5407 1 MAINTENANCE-BLDG/JANITORIAL 4,000 4,000 82-000-62-00-5410MAINTENANCE-OFFICE EQUIPMENT 3,0001 3,000 82-000-62-00-5412 'MAINTENANCE-PHO TOCOPIER 2,000 1,500 82-000-62-00-5435 1 ELECTRICITY 2,500 I 2,5001 DRAFT 1/6/2004 Page 31 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 LIBRARY FISCAL ACCOUNT 1 YEAR REVISED NUMBER ' DESCRIPTION BUDGET BUDGET COMMENTS 82-000-62-00-5436 TELEPHONE 1,700 1,700; 82-000-64-00-5603 SUBSCRIPTIONS 2,300 2,300 82-000-64-00-5604 (TRAINING & CONFERENCES ,_ 500 5001 82-000-64-00-5607 PUBLIC RELATIONS I 6001 60.0.11 82-000-64-00-5616 (EMPLOYEE RECOGNITION_ 1,000 1,000 82-000-65-00-5800 CONTINGENCIES 166 1,357 82-000-65-00-5806 ;LIBRARY SUPPLIES 5,5001 5,5001 82-000-65-00-5807 CUSTODIAL SUPPLIES 3,500 3,000 82-000-65-00-5808 ,POSTAGE & SHIPPING 900 900 82-000-65-00-5810 1 PUBLISHING & ADVERTISING 3001 300 82-000-65-00-5826 , 5001 5001, 82-000-65-00-5832 'VIIDEOSE1,000 800 82-000-65-00-5833 ALARM MONITORING 800 900 82-000-65-00-5834 LIBRARY PROGRAMMING 6,500 6,500 82-000-65-00-5835 LIBRARY BOARD EXPENSES 250 2501 82-000-65-00-5836 BOOKS-ADULT8,750 8,700 82-000-65-00-5837 BOOKS-JUVENILE 8,750 8,700 82-000-65-00-5838 ,BOOKS-AUDIO I 3,750 3,700 82-000-65-00-5839 BOOKS-REFERENCE 8,250 8,700 82-000-65-00-5840 'BOOKS-DEVELOPMENT FEE 17,000 67,000 Includes Moser$50K Development Fee 82-000-65-00-5841 11M EMORIALS/G I FTS I1,000 1,000 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 18,250 68,250 Includes Moser$50K Development Fee 82-000-72-00-6500 IMRF PARTICPANTS 7,500, 7,500 82-00.0-72-00-6501 ASOCIAL SECURITY/MEDICARE 12,311 12,600 82-000-75-00-7002 'COMPUTER EQUIP & SOFTWARE 1 01 0 82-000-75-00-7003 AUTOMATION 18,000 18,0. 001 82-000-75-00-7703 ,BUILDING EXPANSION 0 0 TOTAL EXPENSES: ' 338,777' 452,357 TOTAL FUND REVENUES 338,7771 452,357' DRAFT 1/6/2004 Page 32 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 LIBRARY FISCAL ACCOUNT YEAR REVISED NUMBER DESCRIPTION BUDGET BUDGET COMMENTS TOTAL FUND EXPENSES _ 338,777 452,357 FUND SURPLUS (DEFICIT) 0 0 DRAFT 1/6/2004 Page 33 of 34 UNITED CITY OF YORKVILLE PROPOSED REVISED BUDGET FY 2003-2004 FOX INDUSTRIAL FISCAL ACCOUNT YEAR REVISED NUMBER 1 DESCRIPTION BUDGET BUDGET COMMENTS REVENUES 85-000-40-00-3999 I CARRY OVER BALANCE 33,000 78,719 02/03 Audit 85-000-40-00-4090 TIF REVENUES 12,000 31,000 85-000-46-00-4600 INVESTMENT INCOME 4,000 1,000 85-000-49-00-4905 ITRANSFER FROM MFT FUND 57,993 0 Not needed due to increase in TIF revenues TOTAL REVENUES:I 106,993 110,719 EXPENSES 85-000-66-00-6021 I FOX IND BOND-PRINCIPAL PMT 75,793 50,000 Decrease due to pre payment last FY 85-000-75-00-7901 IFOX INDUSTRIAL - NON MFT 1,000 1 85-000-66-00-6022 FOX IND BOND-INT PAYMENT 0 12,000897 ' 85-000-75-00-7902 I FOX INDUSTRIAL EXPENSES 30,000, 30,000 85-000-78-00-9007 ADMINSITRATION FEES 200', 2001 - - (RESERVE - FUTURE BOND PYMT 0 16,6221 i TOTAL EXPENSES: 1 106,993 110,7191 1 TOTAL FUND REVENUES 106,993, 110,719', TOTAL FUND EXPENSES 106,9931 110,719 FUND SURPLUS (DEFICIT) 01 0 DRAFT 1/6/2004 Page 34 of 34 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT 6 7 0/0 F-YR: 04 In: G�470002.WOW • FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES TAXES 01-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 0.00 0.0 01-000-40-00-4000 REAL ESTATE TAXES 19,013.32 1,190,538.96 1,219,465.00 97.6 01-000-40-00-4001 TOWN ROAD/BRIDGE TAX 1,095.86 90,688.47 85,000.00 106.6 01-000-40-00-4010 PERSONAL PROPERTY TAX 1,151.62 4,455.63 10,000.00 44.5 01-000-40-00-4020 STATE INCOME TAX 53,300.20 164,328.54 435,014.00 37.7 01-000-40-00-4030 MUNICIPAL SALES TAX 159,945.64 954,735.35 1,805,000.00 52.8 01-000-40-00-4032 STATE USE TAX 0.00 8,488.77 58,070.00 14.6 01-000-40-00-4040 MUNICIPAL UTILITY TAX 103,159.94 308,781.64 530,537.00 58.2 01-000-40-00-4041 UTILITY TAX - NICOR 0.00 (0.02) 15,000.00 0.0 01-000-40-00-4042 UTILITY TAX - CABLE TV 0.00 13,584.16 40,000.00 33.9 01-000-40-00-4043 UTILITY TAX - TELEPHONE 1,700.50 116,864.90 170,000.00 68.7 01-000-40-00-4050 HOTEL TAX 1,399.09 12,341.81 19,000.00 64.9 TOTAL TAXES 340,766.17 2,864,808.21 4,387,086.00 65.3 LICENSES & PERMITS 01-000-41-00-4100 LIQUOR LICENSE 667.95 9,272.41 20,000.00 46.3 01-000-41-00-4101 OTHER LICENSES 0.00 2,871.66 1,500.00 191.4 01-000-41-00-4110 BUILDING PERMITS 57,727.00 577,501.00 500,000.00 115.5 TOTAL LICENSES & PERMITS 58,394.95 589,645.07 521,500.00 113.0 CHARGES FOR SERVICES 01-000-42-00-4205 FILING FEES 965.00 6,500.00 24,000.00 27.0 01-000-42-00-4206 GARBAGE SURCHARGE 0.00 73,860.62 145,516.00 50.7 01-000-42-00-4207 REFUSE STICKERS 56.00 (263.00) 0.00 100.0 01-000-42-00-4208 COLLECTION FEE - YBSD 0.00 0.00 10,000.00 0.0 01-000-42-00-4210 DEVELOPMENT FEES 267,130.36 479,056.41 400,000.00 119.7 01-000-42-00-4211 ENGINEERING CAPITAL FEE 0.00 200.00 0.00 100.0 TOTAL CHARGES FOR SERVICES 268,151.36 559,354.03 579,516.00 96.5 FINES & FORFEITS 01-000-43-00-4310 TRAFFIC FINES 4,253.74 35,156.73 80,000.00 43.9 01-000-43-00-4315 REIMBURSE POLICE TRAINING 0.00 4,695.40 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: G-6470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES FINES & FORFEITS 01-000-43-00-4320 ORDINANCE FEES 0.00 310.00 5,000.00 6.2 TOTAL FINES & FORFEITS 4,253.74 40,162.13 85,000.00 47.2 MISCELLANEOUS 01-000-44-00-4401 DARE DONATIONS 0.00 0.00 1,000.00 0.0 01-000-44-00-4402 ROB ROY CREEK FLOOD STUDY 0.00 0.00 0.00 0.0 01-000-44-00-4410 REIMBURSEMENTS - OTHER GOVTS 0.00 672.00 21,664.00 3.1 01-000-44-00-4411 REIMBURSEMENTS-POLICE PROTECTN 0.00 1,341.00 2,500.00 53.6 01-000-44-00-4420 SIDWALK CONSTRUCTION 0.00 4,196.56 5,000.00 83.9 01-000-44-00-4490 MISCELLANEOUS INCOME 279.77 5,520.49 13,000.00 42.4 TOTAL MISCELLANEOUS 279.77 11,730.05 43,164.00 27.1 INTERGOVERNMENTAL 01-000-45-00-4505 COPS GRANT - VESTS 0.00 2,984.69 2,000.00 149.2 01-000-45-00-4510 COPS GRANT 0.00 15,072.13 41,667.00 36.1 01-000-45-00-4521 ICJIA BLOCK GRANT 0.00 18,484.00 0.00 100.0 TOTAL INTERGOVERNMENTAL 0.00 36,540.82 43,667.00 83.6 INTEREST 01-000-46-00-4600 INVESTMENT INCOME 0.00 3,256.47 11,500.00 28.3 TOTAL INTEREST 0.00 3,256.47 11,500.00 28.3 TRANSFERS 01-000-49-00-4915 TRANSFER FROM WATER OPERATIONS 0.00 53,745.00 107,490.00 50.0 01-000-49-00-4920 TRANSFER FROM SEWER MAINT. 0.00 10,821.00 21,642.00 50.0 01-000-49-00-4925 TRANSFER FROM SAN. SEWER 0.00 75,000.00 150,000.00 50.0 01-000-49-00-4930 TRANSFER FROM WATER IMPROVE. 0.00 67,500.00 135,000.00 50.0 1 TOTAL TRANSFERS 0.00 207,066.00 414,132.00 50.0 TOTAL REVENUES: GENERAL 671,845.99 4,312,562.78 6,085,565.00 70.8 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GT!470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL FINANCE & ADMINISTRATION EXPENSES PERSONNEL SERVICES 01-110-50-00-5100 SALARIES - MAYOR (500.00) 3,750.00 7,500.00 50.0 01-110-50-00-5101 SALARIES - CITY CLERK 0.00 1,800.00 3,600.00 50.0 01-110-50-00-5102 SALARIES - CITY TREASURER 0.00 1,800.00 3,600.00 50.0 01-110-50-00-5103 SALARIES - ALDERMAN 0.00 14,400.00 28,800.00 50.0 01-110-50-00-5104 SALARIES - LIQUOR COMMISSIONER 500.00 500.00 1,000.00 50.0 I 01-110-50-00-5105 SALARIES - CITY ATTORNEY 1,327.20 7,609.28 11,500.00 66.1 01-110-50-00-5106 SALARIES - ADMINISTRATIVE 43,597.66 259,016.49 327,842.00 79.0 01-110-50-00-5109 SALARIES - SUPPORT STAFF 0.00 0.00 0.00 0.0 01-110-50-00-5136 SALARIES - PART TIME 1,192.25 18,352.24 29,850.00 61.4 01-110-50-00-5137 SALARIES - OVERTIME 0.00 445.67 1,500.00 29.7 01-110-50-00-5199 MSI PAYROLL 0.00 0.00 0.00 0.0 01-110-50-00-5202 BENEFITS-UNEMPLOY. COMP. TAX 1,125.00 2,594.01 11,600.00 22.3 01-110-50-00-5203 BENEFITS - HEALTH INSURANCE (3,268.53) 245,541.19 377,918.00 64.9 01-110-50-00-5204 BENEFITS - GROUP LIFE INSURANC 1,305.51 9,816.48 16,000.00 61.3 01-110-50-00-5205 BENEFITS - DENTAL/VISION ASST 2,602.12 22,537.78 60,000.00 37.5 TOTAL PERSONNEL SERVICES 47,881.21 588,163.14 880,710.00 66.7 PROFESSIONAL SERVICES 01-110-61-00-5300 LEGAL SERVICES 3,993.42 16,291.26 20,000.00 81.4 01-110-61-00-5304 AUDIT FEES & EXPENSES 0.00 14,230.00 14,230.00 100.0 01-110-61-00-5305 ACCOUNTING ASSISTANCE 0.00 845.00 5,000.00 16.9 01-110-61-00-5307 ACCOUNTING SYSTEM REVIEW 0.00 9,930.00 9,930.00 100.0 01-110-61-00-5308 GASB 34 0.00 540.00 20,640.00 2.6 01-110-61-00-5310 EMPLOYEE ASSISTANCE 0.00 2,343.75 1,400.00 167.4 01-110-61-00-5311 CODIFICATION 0.00 2,171.00 5,000.00 43.4 01-110-61-00-5314 BUILDING INSPECTIONS 41,423.05 416,596.40 380,000.00 109.6 01-110-61-00-5322 BONDING 0.00 757.00 1,500.00 50.4 TOTAL PROFESSIONAL SERVICES 45,416.47 463,704.41 457,700.00 101.3 CONTRACTUAL SERVICES 01-110-62-00-5400 INSURANCE-LIABILITY & PROPERTY 0.00 113,080.00 119,203.00 94.8 01-110-62-00-5401 CONTRACTUAL SERVICES 36.50 11,126.15 20,500.00 54.2 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 TD: G:'_,470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED FINANCE & ADMINISTRATION EXPENSES CONTRACTUAL SERVICES 01-110-62-00-5403 SPECIAL CENSUS 27,893.43 27,893.43 28,000.00 99.6 01-110-62-00-5404 CABLE CONSORTIUM FEE 0.00 17,061.63 17,400.00 98.0 01-110-62-00-5406 OFFICE CLEANING 2,904.60 14,210.05 18,000.00 78.9 01-110-62-00-5410 MAINTENANCE - OFFICE EQUIPMENT 0.00 79.96 500.00 15.9 01-110-62-00-5411 MAINTENANCE - COMPUTERS 0.00 198.00 10,000.00 1.9 01-110-62-00-5412 MAINTENANCE - PHOTOCOPIERS 1,616.00 8,499.05 7,000.00 121.4 01-110-62-00-5421 WEARING APPAREL 0.00 812.50 1,200.00 67.7 01-110-62-00-5427 FACADE PROGRAM 0.00 0.00 20,000.00 0.0 01-110-62-00-5436 TELEPHONE 1,752.49 15,578.14 18,000.00 86.5 01-110-62-00-5437 ACCTG SYSTEM SERVICE FEE 0.00 4,170.00 6,370.00 65.4 01-110-62-00-5438 CELLULAR TELEPHONE 347.40 3,748.55 4,000.00 93.7 01-110-62-00-5439 TELEPHONE SYSTEMS MAINTENACE 0.00 1,237.20 5,000.00 24.7 TOTAL CONTRACTUAL SERVICES 34,550.42 217,694.66 275,173.00 79.1 PROFESSIONAL DEVELOPMENT 01-110-64-00-5600 DUES 2,600.00 3,446.50 2,000.00 172.3 01-110-64-00-5601 ILLINOIS MUNICIPAL LEAGUE DUES 371.00 551.00 550.00 100.1 01-110-64-00-5603 SUBSCRIPTIONS 0.00 195.00 200.00 97.5 01-110-64-00-5604 TRAINING & CONFERENCES 149.00 3,791.00 6,000.00 63.1 01-110-64-00-5605 TRAVEL EXPENSES 726.34 17,206.53 14,000.00 122.9 01-110-64-00-5607 PUBLIC RELATIONS 189.00 3,046.57 10,000.00 30.4 TOTAL PROFESSIONAL DEVELOPMENT 4,035.34 28,236.60 32,750.00 86.2 OPERATIONS 01-110-65-00-5800 CONTINGENCIES 2,547.00 3,940.71 147,141.00 2.6 01-110-65-00-5802 OFFICE SUPPLIES 2,163.93 8,752.88 9,500.00 92.1 01-110-65-00-5804 OPERATING SUPPLIES 201.56 6,507.85 5,000.00 130.1 01-110-65-00-5808 POSTAGE & SHIPPING 1,274.87 4,874.53 8,500.00 57.3 01-110-65-00-5809 PRINTING & COPYING 110.90 3,175.48 7,000.00 45.3 01-110-65-00-5810 PUBLISHING & ADVERTISING 556.20 740.80 2,000.00 37.0 01-110-65-00-5844 MARKETING - HOTEL TAX 1,497.20 11,350.22 19,000.00 59.7 TOTAL OPERATIONS 8,351.66 39,342.47 198,141.00 19.8 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 Irl: GL470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED FINANCE & ADMINISTRATION RETIREMENT 01-110-72-00-6500 IMRF PARTICIPANTS 4,259.05 25,270.94 58,446.00 43.2 01-110-72-00-6501 SOCIAL SECURITY & MEDICARE 5,036.76 25,655.90 138,828.00 18.4 TOTAL RETIREMENT 9,295.81 50,926.84 197,274.00 25.8 CAPITAL OUTLAY 01-110-75-00-7002 COMPUTER EQUIP & SOFTWARE 4,116.41 11,619.90 10,000.00 116.1 01-110-75-00-7003 OFFICE EQUIPMENT 0.00 1,947.99 4,000.00 48.6 TOTAL CAPITAL OUTLAY 4,116.41 13,567.89 14,000.00 96.9 OTHER OPERATING EXPENSES 01-110-78-00-9001 CITY TAX REBATE 0.00 562.94 1,200.00 46.9 01-110-78-00-9002 NICOR GAS 2,270.26 11,863.00 12,000.00 98.8 01-110-78-00-9003 SALES TAX REBATE 83,413.00 148,248.04 305,000.00 48.6 01-110-78-00-9004 MISCELLANEOUS 0.00 0.00 100.00 0.0 01-110-78-00-9005 MERIT/PAY EQUITY 0.00 0.00 50,757.00 0.0 TOTAL OTHER OPERATING EXPENSES 85,683.26 160,673.98 369,057.00 43.5 TRANSFERS 01-110-99-00-9925 TRANSFER TO SAN SEWER 0.00 75,000.00 150,000.00 50.0 01-110-99-00-9940 TRANSFER TO PARK & RECREATION 49,152.00 393,216.00 589,824.00 66.6 01-110-99-00-9941 TRANSFER TO PARK/REC CAPITAL 5,026.33 40,210.64 60,316.00 66.6 01-110-99-00-9945 TRANSFER TO MUNICIPAL BLDG 0.00 12,100.02 24,200.00 50.0 01-110-99-00-9965 TRANSFER TO DEBT SERVICE 0.00 11,576.04 23,152.00 50.0 TOTAL TRANSFERS 54,178.33 532,102.70 847,492.00 62.7 TOTAL EXPENSES: FINANCE & ADMINISTRATION 293,508.91 2,094,412.69 3,272,297.00 64.0 ENGINEERING EXPENSES PERSONNEL SERVICES DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 INTI: GL1470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ENGINEERING EXPENSES PERSONNEL SERVICES 01-150-50-00-5107 SALARIES-EMPLOYEES 21,940.80 118,170.77 162,415.00 72.7 01-150-50-00-5137 SALARIES-OVERTIME 0.00 0.00 1,000.00 0.0 TOTAL PERSONNEL SERVICES 21,940.80 118,170.77 163,415.00 72.3 CONTRACTUAL SERVICES 01-150-62-00-5401 CONTRACTUAL SERVICES 2,585.25 21,385.52 20,000.00 106.9 01-150-62-00-5409 MAINTENANCE-VEHICLES 791.19 1,667.18 4,500.00 37.0 01-150-62-00-5410 MAINTENANCE-OFFICE EQUIP 0.00 0.00 500.00 0.0 01-150-62-00-5411 MAINTENANCE-COMPUTERS 68.97 1,012.97 1,500.00 67.5 01-150-62-00-5421 WEARING APPAREL 0.00 522.50 800.00 65.3 TOTAL CONTRACTUAL SERVICES 3,445.41 24,588.17 27,300.00 90.0 PROFESSIONAL DEVELOPMENT 01-150-64-00-5600 DUES 0.00 313.00 300.00 104.3 01-150-64-00-5604 TRAINING & CONFERENCES 0.00 180.00 1,500.00 12.0 01-150-64-00-5605 TRAVEL EXPENSE 0.00 0.00 1,000.00 0.0 01-150-64-00-5616 BOOKS & PUBLICATIONS 0.00 141.15 200.00 70.5 TOTAL PROFESSIONAL DEVELOPMENT 0.00 634.15 3,000.00 21.1 OPERATIONS 01-150-65-00-5801 ENGINEERING SUPPLIES 238.84 934.46 2,000.00 46.7 01-150-65-00-5802 OFFICE SUPPLIES 211.21 1,139.91 500.00 227.9 01-150-65-00-5809 PRINTING & COPYING 754.44 1,178.63 1,200.00 98.2 TOTAL OPERATIONS 1,204.49 3,253.00 3,700.00 87.9 RETIREMENT 01-150-72-00-6500 IMRF PARTICIPANTS 2,031.72 10,823.53 0.00 (100.0) 01-150-72-00-6501 SOCIAL SECURITY & MEDICARE 1,678.50 9,414.95 0.00 (100.0) TOTAL RETIREMENT 3,710.22 20,238.48 0.00 (100.0) DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 IP: GL`470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: ENGINEERING 30,300.92 166,884.57 197,415.00 84.5 PUBLIC SAFETY/POLICE DEPT. EXPENSES PERSONNEL SERVICES 01-210-50-00-5107 SALARIES - EMPLOYEES 55,221.80 260,980.17 377,773.00 69.0 01-210-50-00-5131 SALARIES - LIEUTENANT/SERGEANT 49,960.46 278,837.83 360,091.00 77.4 01-210-50-00-5133 SALARIES - COPS 18,526.16 116,901.25 185,721.00 62.9 01-210-50-00-5134 SALARIES - CROSSING GUARD 1,098.46 5,180.28 9,600.00 53.9 01-210-50-00-5135 SALARIES - POLICE CLERKS 7,479.18 53,968.43 80,268.00 67.2 01-210-50-00-5136 SALARIES - PART TIME 1,790.53 28,685.12 41,760.00 68.6 01-210-50-00-5137 SALARIES - OVERTIME 5,448.58 30,448.64 73,000.00 41.7 1 01-210-50-00-5160 SALARIES - CHIEF OF POLICE 0.00 0.00 0.00 0.0 TOTAL PERSONNEL SERVICES 139,525.17 775,001.72 1,128,213.00 68.6 PROFESSIONAL SERVICES 01-210-61-00-5300 LEGAL SERVICES 2,331.25 4,524.26 6,000.00 75.4 TOTAL PROFESSIONAL SERVICES 2,331.25 4,524.26 6,000.00 75.4 CONTRACTUAL SERVICES 01-210-62-00-5408 MAINTENANCE - EQUIPMENT 1,303.97 2,647.40 8,000.00 33.0 01-210-62-00-5409 MAINTENANCE - VEHICLES 958.33 11,316.31 21,000.00 53.8 01-210-62-00-5410 MAINT-OFFICE EQUIPMENT 0.00 178.04 2,500.00 7.1 01-210-62-00-5411 MAINTENANCE - COMPUTERS 0.00 1,118.00 2,000.00 55.9 01-210-62-00-5414 WEATHER WARNING SIREN MAINT 0.00 4,612.23 0.00 (100.0) 01-210-62-00-5421 WEARING APPAREL 2,386.80 11,688.34 22,575.00 51.7 01-210-62-00-5422 COPS GRANT IV - VESTS 0.00 1,616.27 2,000.00 80.8 01-210-62-00-5423 CLASY GRANT 0.00 0.00 4,000.00 0.0 01-210-62-00-5424 ICJIA-JUVENILE 0.00 0.00 5,000.00 0.0 01-210-62-00-5427 ICJIA BLOCK GRANT 0.00 18,484.00 0.00 (100.0) 01-210-62-00-5429 PSYCHOLOGICAL TESTING 0.00 250.00 1,250.00 20.0 01-210-62-00-5430 HEALTH SERVICES 20.00 20.00 3,000.00 0.6 01-210-62-00-5431 LABORATORY FEES 0.00 35.00 1,000.00 3.5 01-210-62-00-5436 TELEPHONE 1,794.64 12,781.16 16,535.00 77.2 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 IJJ: GL470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED PUBLIC SAFETY/POLICE DEPT. EXPENSES CONTRACTUAL SERVICES 01-210-62-00-5438 CELLULAR TELEPHONE 559.75 5,111.41 7,000.00 73.0 01-210-62-00-5440 PAGERS 0.00 672.83 1,600.00 42.0 01-210-62-00-5441 MTD-ALERTS FEE 0.00 2,112.00 2,300.00 91.8 TOTAL CONTRACTUAL SERVICES 7,023.49 72,642.99 99,760.00 72.8 PROFESSIONAL DEVELOPMENT 01-210-64-00-5600 DUES 100.00 570.00 2,250.00 25.3 01-210-64-00-5603 SUBSCRIPTIONS 33.33 93.33 300.00 31.1 01-210-64-00-5604 TRAINING & CONFERENCE 1,219.90 9,166.73 9,660.00 94.8 01-210-64-00-5605 TRAVEL EXPENSES 511.08 4,184.94 7,000.00 59.7 01-210-64-00-5606 COMMUNITY RELATIONS 0.00 1,388.97 5,000.00 27.7 01-210-64-00-5607 POLICE COMMISSION 661.73 8,295.84 14,500.00 57.2 01-210-64-00-5608 TUITION REIMBURSEMENT 450.56 5,680.88 14,000.00 40.5 01-210-64-00-5609 POLICE RECRUIT ACADEMY 0.00 3,698.74 7,000.00 52.8 01-210-64-00-5610 GUN RANGE FEES 0.00 289.00 625.00 46.2 01-210-64-00-5611 SRT FEE 0.00 1,000.00 2,000.00 50.0 TOTAL PROFESSIONAL DEVELOPMENT 2,976.60 34,368.43 62,335.00 55.1 OPERATIONS 01-210-65-00-5800 CONTINGENCIES 0.00 1,958.62 9,600.00 20.4 01-210-65-00-5802 OFFICE SUPPLIES 1,843.47 5,182.74 6,300.00 82.2 01-210-65-00-5804 OPERATING SUPPLIES 2,990.40 7,907.81 15,750.00 50.2 01-210-65-00-5808 POSTAGE & SHIPPING 484.00 1,566.69 2,500.00 62.6 01-210-65-00-5809 PRINTING & COPYING 79.00 1,751.55 2,300.00 76.1 01-210-65-00-5810 PUBLISHING & ADVERTISING 0.00 4.74 945.00 0.5 01-210-65-00-5812 GASOLINE 2,220.99 15,272.45 29,000.00 52.6 01-210-65-00-5813 AMMUNITION 0.00 1,753.00 6,825.00 25.6 TOTAL OPERATIONS 7,617.86 35,397.60 73,220.00 48.3 RETIREMENT 01-210-72-00-6500 IMRF PARTICIPANTS 634.89 5,019.69 0.00 (100.0) 01-210-72-00-6501 SOCIAL SECURITY & MEDICARE 10,620.21 61,697.43 0.00 (100.0) DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 3D: GL470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED PUBLIC SAFETY/POLICE DEPT. EXPENSES RETIREMENT 01-210-72-00-6502 POLICE PENSION 0.00 183,410.85 184,453.00 99.4 TOTAL RETIREMENT 11,255.10 250,127.97 184,453.00 135.6 CAPITAL OUTLAY 01-210-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 4,179.50 5,775.00 72.3 TOTAL CAPITAL OUTLAY 0.00 4,179.50 5,775.00 72.3 OTHER OPERATING EXPENSES 01-210-78-00-9004 BIKE PATROL 0.00 1,665.69 2,000.00 83.2 TOTAL OTHER OPERATING EXPENSES 0.00 1,665.69 2,000.00 83.2 TRANSFERS 01-210-99-00-9910 TRANSFER TO PD CAPITAL FUND 0.00 25,077.00 50,154.00 50.0 TOTAL TRANSFERS 0.00 25,077.00 50,154.00 50.0 TOTAL EXPENSES: PUBLIC SAFETY/POLICE DEPT. 170,729.47 1,202,985.16 1,611,910.00 74.6 BUILDING & ZONING EXPENSES PROFESSIONAL SERVICES 01-220-61-00-5300 LEGAL SERVICES 351.00 3,553.73 6,000.00 59.2 TOTAL PROFESSIONAL SERVICES 351.00 3,553.73 6,000.00 59.2 CONTRACTUAL SERVICES 01-220-62-00-5401 CONTRACTUAL SERVICES 2,042.55 23,535.61 16,000.00 147.0 01-220-62-00-5430 PLANNING CONSULTANT 0.00 27,072.03 16,000.00 169.2 01-220-62-00-5432 ECONOMIC DEVELOPMENT 45,000.00 45,000.00 45,000.00 100.0 TOTAL CONTRACTUAL SERVICES 47,042.55 95,607.64 77,000.00 124.1 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 LD: GL470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED BUILDING & ZONING PROFESSIONAL DEVELOPMENT 01-220-64-00-5600 DUES 100.00 150.00 200.00 75.0 TOTAL PROFESSIONAL DEVELOPMENT 100.00 150.00 200.00 75.0 OPERATIONS 01-220-65-00-5804 OPERATING SUPPLIES 331.75 537.93 1,000.00 53.7 01-220-65-00-5809 PRINTING & COPYING 0.00 593.25 700.00 84.7 01-220-65-00-5810 PUBLISHING & ADVERTISING 0.00 6,302.07 4,000.00 157.5 01-220-65-00-5814 BOOKS & MAPS 0.00 0.00 500.00 0.0 TOTAL OPERATIONS 331.75 7,433.25 6,200.00 119.8 TOTAL EXPENSES: BUILDING & ZONING 47,825.30 106,744.62 89,400.00 119.4 STREETS EXPENSES PERSONNEL SERVICES 01-410-50-00-5107 SALARIES - EMPLOYEE 15,102.40 78,092.42 87,805.00 88.9 01-410-50-00-5136 SALARIES - PART TIME 0.00 5,406.50 5,000.00 108.1 01-410-50-00-5137 SALARIES - OVERTIME 907.73 8,309.21 13,125.00 63.3 TOTAL PERSONNEL SERVICES 16,010.13 91,808.13 105,930.00 86.6 PROFESSIONAL SERVICES 01-410-61-00-5313 ENGINEERING 0.00 8,190.50 500.00 1638.1 01-410-61-00-5314 INSPECTIONS & LICENSES 0.00 41.00 100.00 41.0 TOTAL PROFESSIONAL SERVICES 0.00 8,231.50 600.00 1371.9 CONTRACTUAL SERVICES 01-410-62-00-5401 CONTRACTUAL SERVICES 526.15 1,006.15 2,000.00 50.3 01-410-62-00-5408 MAINTENANCE-EQUIPMENT 1,810.91 8,598.61 20,000.00 42.9 01-410-62-00-5409 MAINTENANCE-VEHICLES 645.98 13,078.99 15,000.00 87.1 01-410-62-00-5414 MAINTENANCE-TRAFFIC SIGNALS 483.15 2,985.68 10,000.00 29.8 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 I =D: GL470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED STREETS EXPENSES CONTRACTUAL SERVICES 01-410-62-00-5415 MAINTENANCE-STREET LIGHTS 1,553.94 14,928.51 15,000.00 99.5 01-410-62-00-5420 MAINTENANCE-STORM SEWER 0.00 2,418.96 8,000.00 30.2 01-410-62-00-5421 WEARING APPAREL 226.00 2,526.23 5,000.00 50.5 01-410-62-00-5434 RENTAL-EQUIPMENT 208.07 373.07 1,000.00 37.3 01-410-62-00-5435 ELECTRICITY 4,502.50 27,469.13 44,000.00 62.4 01-410-62-00-5438 CELLULAR TELEPHONE 92.86 1,058.79 4,000.00 26.4 01-410-62-00-5440 STREET LIGHTING 0.00 162.96 6,000.00 2.7 TOTAL CONTRACTUAL SERVICES 10,049.56 74,607.08 130,000.00 57.3 PROFESSIONAL DEVELOPMENT 01-410-64-00-5604 TRAINING & CONFERENCES 0.00 115.00 2,000.00 5.7 TOTAL PROFESSIONAL DEVELOPMENT 0.00 115.00 2,000.00 5.7 OPERATIONS 01-410-65-00-5421 GIS SYSTEM (14,486.60) 15,000.00 15,000.00 100.0 01-410-65-00-5800 CONTINGENCIES 0.00 0.00 6,300.00 0.0 01-410-65-00-5804 OPERATING SUPPLIES 688.80 4,205.65 9,000.00 46.7 01-410-65-00-5812 GASOLINE 1,601.59 10,265.12 13,500.00 76.0 01-410-65-00-5815 HAND TOOLS 0.00 373.73 1,000.00 37.3 01-410-65-00-5817 GRAVEL 0.00 777.42 4,000.00 19.4 TOTAL OPERATIONS (12,196.21) 30,621.92 48,800.00 62.7 RETIREMENT 01-410-72-00-6500 IMRF PARTICIPANTS 1,482.54 8,243.81 0.00 (100.0) 01-410-72-00-6501 SOCIAL SECURITY & MEDICARE 1,224.81 7,243.56 0.00 (100.0) TOTAL RETIREMENT 2,707.35 15,487.37 0.00 (100.0) CAPITAL OUTLAY 01-410-75-00-5418 MOSQUITO CONTROL 3,084.90 18,804.90 17,000.00 110.6 01-410-75-00-5419 MAINT SUPPLIES - STREET 1,082.39 9,078.07 12,600.00 72.0 01-410-75-00-7004 SAFETY EQUIPMENT 0.00 116.45 1,000.00 11.6 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ISD: GL470002.WOW FUND: GENERAL FUND FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED STREETS EXPENSES CAPITAL OUTLAY 01-410-75-00-7100 STREET REHAB PROJECTS 0.00 139,033.43 150,000.00 92.6 01-410-75-00-7102 TREE & STUMP REMOVAL 0.00 14,013.00 15,000.00 93.4 01-410-75-00-7103 SIDWALK CONSTRUCTION 0.00 34,018.45 35,000.00 97.1 TOTAL CAPITAL OUTLAY 4,167.29 215,064.30 230,600.00 93.2 TOTAL EXPENSES: STREETS 20,738.12 435,935.30 517,930.00 84.1 HEALTH & SANITATION EXPENSES CONTRACTUAL SERVICES 01-540-62-00-5442 GARBAGE SERVICES 34,709.68 228,546.94 392,613.00 58.2 01-540-62-00-5443 LEAF PICKUP 0.00 600.00 4,000.00 15.0 TOTAL CONTRACTUAL SERVICES 34,709.68 229,146.94 396,613.00 57.7 TOTAL EXPENSES: HEALTH & SANITATION 34,709.68 229,146.94 396,613.00 57.7 TOTAL FUND REVENUES 671,845.99 4,312,562.78 6,085,565.00 70.8 TOTAL FUND EXPENSES 597,812.40 4,236,109.28 6,085,565.00 69.6 I FUND SURPLUS (DEFICIT) 74,033.59 76,453.50 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: MOTOR FUEL TAX FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL a ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES TAXES 15-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 40,000.00 0.0 15-000-40-00-4060 MOTOR FUEL TAX ALLOTMENTS 15,005.00 98,050.85 191,410.00 51.2 TOTAL TAXES 15,005.00 98,050.85 231,410.00 42.3 INTEREST 15-000-46-00-4600 INVESTMENT INCOME 0.00 1,058.56 5,000.00 21.1 TOTAL INTEREST 0.00 1,058.56 5,000.00 21.1 TOTAL REVENUES: 15,005.00 99,109.41 236,410.00 41.9 EXPENSES OPERATIONS 15-000-65-00-5800 CONTINGENCY 0.00 0.00 93,984.00 0.0 15-000-65-00-5818 SALT 0.00 0.00 36,750.00 0.0 TOTAL OPERATIONS 0.00 0.00 130,734.00 0.0 CAPITAL OUTLAY 15-000-75-00-7007 SIGNS 441.55 2,336.49 10,000.00 23.3 15-000-75-00-7008 CRACK FILLING 0.00 21,238.20 26,683.00 79.5 15-000-75-00-7107 CONSTRUCTION ENGINEERING 408.15 28,204.72 0.00 (100.0) 15-000-75-00-7110 COLD PATCH 0.00 1,002.50 4,000.00 25.0 15-000-75-00-7111 HOT PATCH 0.00 590.85 7,000.00 8.4 TOTAL CAPITAL OUTLAY 849.70 53,372.76 47,683.00 111.9 TRANSFERS 15-000-99-00-9960 TRANSFER TO FOX IND FUND 4,832.75 70,242.21 57,993.00 121.1 TOTAL TRANSFERS 4,832.75 70,242.21 57,993.00 121.1 TOTAL EXPENSES: 5,682.45 123,614.97 236,410.00 52.2 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: MOTOR FUEL TAX FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL FUND REVENUES 15,005.00 99,109.41 236,410.00 41.9 TOTAL FUND EXPENSES 5,682.45 123,614.97 236,410.00 52.2 FUND SURPLUS (DEFICIT) 9,322.55 (24,505.56) 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 I ID: GL470002.WOW FUND: MUNICIPAL BUILDLING FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CARRY OVER 16-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 24,000.00 0.0 TOTAL CARRY OVER 0.00 0.00 24,000.00 0.0 CHARGES FOR SERVICES 16-000-42-00-4211 DEVELOPMENT FEES-BUILDING 415,800.00 491,100.00 640,000.00 76.7 TOTAL CHARGES FOR SERVICES 415,800.00 491,100.00 640,000.00 76.7 OTHER OPERATING RECEIPTS 16-000-48-00-4800 LOAN PROCEEDS 0.00 0.00 0.00 0.0 TOTAL OTHER OPERATING RECEIPTS 0.00 0.00 0.00 0.0 TRANSFERS 16-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 12,100.02 24,200.00 50.0 TOTAL TRANSFERS 0.00 12,100.02 24,200.00 50.0 TOTAL REVENUES: 415,800.00 503,200.02 688,200.00 73.1 EXPENSES PROFESSIONAL SERVICES 16-000-61-00-5315 ARCHITECHT FEES 0.00 22,131.57 0.00 (100.0) TOTAL PROFESSIONAL SERVICES 0.00 22,131.57 0.00 (100.0) CONTRACTUAL SERVICES 16-000-62-00-5416 MAINT-GENERAL BLDG & GROUNDS 900.00 4,219.31 5,000.00 84.3 TOTAL CONTRACTUAL SERVICES 900.00 4,219.31 5,000.00 84.3 CAPITAL OUTLAY 16-000-75-00-7008 ENTRY WAY SIGNS 0.00 4,500.00 3,500.00 128.5 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: MUNICIPAL BUILDLING FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES CAPITAL OUTLAY 16-000-75-00-7200 BLDG IMPROV- BEEHCER/RIVFRNT 375.00 7,046.86 16,700.00 42.1 16-000-75-00-7202 BLDG IMPROVEMENTS-CITY HALL 164,914.99 769,022.93 615,000.00 125.0 16-000-75-00-7203 BLDG IMPROVEMENTS-PUBLIC WORKS 1,068.50 11,323.69 9,000.00 125.8 16-000-75-00-7204 BLDG MAINT - CITY HALL 573.00 1,328.29 4,000.00 33.2 16-000-75-00-7205 BLDG IMPROVEMENTS-LIBRARY 0.00 3,874.68 3,000.00 129.1 TOTAL CAPITAL OUTLAY 166,931.49 797,096.45 651,200.00 122.4 OTHER 16-000-78-00-9009 RESERVE 0.00 0.00 32,000.00 0.0 TOTAL OTHER 0.00 0.00 32,000.00 0.0 TOTAL EXPENSES: 167,831.49 823,447.33 688,200.00 119.6 TOTAL FUND REVENUES 415,800.00 503,200.02 688,200.00 73.1 TOTAL FUND EXPENSES 167,831.49 823,447.33 688,200.00 119.6 FUND SURPLUS (DEFICIT) 247,968.51 (320,247.31) 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: POLICE EQUIPMENT CAPITAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CHARGES FOR SERVICES 20-000-42-00-4212 DEV FEES - POLICE 4,200.00 45,000.00 45,000.00 100.0 TOTAL CHARGES FOR SERVICES 4,200.00 45,000.00 45,000.00 100.0 MISCELLANEOUS 20-000-44-00-4402 K-9 DONATIONS 0.00 0.00 500.00 0.0 20-000-44-00-4403 IN CAR VIDEO DONATIONS 0.00 200.00 2,000.00 10.0 20-000-44-00-4405 WEATHER WARNING SIREN 24,000.00 29,925.90 0.00 100.0 20-000-44-00-4431 SALE OF POLICE SQUADS 0.00 0.00 1,000.00 0.0 TOTAL MISCELLANEOUS 24,000.00 30,125.90 3,500.00 860.7 OTHER OPERATING RECEIPTS 20-000-48-00-4800 LOAN PROCEEDS 0.00 46,000.00 46,000.00 100.0 TOTAL OTHER OPERATING RECEIPTS 0.00 46,000.00 46,000.00 100.0 TRANSFERS 20-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 25,077.00 50,154.00 50.0 TOTAL TRANSFERS 0.00 25,077.00 50,154.00 50.0 TOTAL REVENUES: 28,200.00 146,202.90 144,654.00 101.0 EXPENSES WEAPONS 20-000-65-00-5811 LETHAL/NON-LETHAL WEAPONS 0.00 2,383.44 6,500.00 36.6 TOTAL WEAPONS 0.00 2,383.44 6,500.00 36.6 CAPITAL OUTLAY 20-000-75-00-7001 EQUIPMENT 0.00 3,686.14 5,950.00 61.9 20-000-75-00-7005 VEHICLES 0.00 46,658.62 46,000.00 101.4 TOTAL CAPITAL OUTLAY 0.00 50,344.76 51,950.00 96.9 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: POLICE EQUIPMENT CAPITAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED OTHER 20-000-78-00-9009 RESERVE 0.00 926.00 4,211.00 21.9 TOTAL OTHER 0.00 926.00 4,211.00 21.9 TRANSFERS 20-000-99-00-9965 TRANSFER TO DEBT SERV FUND 0.00 40,996.50 81,993.00 50.0 TOTAL TRANSFERS 0.00 40,996.50 81,993.00 50.0 TOTAL EXPENSES: 0.00 94,650.70 144,654.00 65.4 TOTAL FUND REVENUES 28,200.00 146,202.90 144,654.00 101.0 TOTAL FUND EXPENSES 0.00 94,650.70 144,654.00 65.4 FUND SURPLUS (DEFICIT) 28,200.00 51,552.20 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 Ill: GL470002.WOW FUND: PUBLIC WORKS EQUIP CAPITAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CARRY OVER 21-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 45,000.00 0.0 TOTAL CARRY OVER 0.00 0.00 45,000.00 0.0 CHARGES FOR SERVICES 21-000-42-00-4213 DEVELOPMENT FEES-PUBLIC WORKS 12,600.00 134,600.00 135,000.00 99.7 TOTAL CHARGES FOR SERVICES 12,600.00 134,600.00 135,000.00 99.7 TRANSFERS 21-000-49-00-4915 TRANSFER FROM WATER FUND 0.00 15,000.00 30,000.00 50.0 21-000-49-00-4920 TRANSFER FROM SEWER FUND 0.00 15,000.00 30,000.00 50.0 TOTAL TRANSFERS 0.00 30,000.00 60,000.00 50.0 TOTAL REVENUES: 12,600.00 164,600.00 240,000.00 68.5 EXPENSES CAPITAL OUTLAY 21-000-75-00-7005 VEHICLES 0.00 78,197.00 77,000.00 101.5 21-000-75-00-7006 F150 PICK UPS 0.00 31,812.20 34,000.00 93.5 21-000-75-00-7008 WATER DEPT PICK UP 0.00 36,499.00 38,000.00 96.0 21-000-75-00-7010 POWER BREAKER 0.00 0.00 4,000.00 0.0 21-000-75-00-7015 SKIDSTEER TRAILOR 0.00 995.00 7,000.00 14.2 21-000-75-00-7020 LEAF CHOPPER/VACCUM 0.00 0.00 35,000.00 0.0 21-000-75-00-7100 BOB CAT EXCHANGE 0.00 3,500.00 3,500.00 100.0 21-000-75-00-7107 TRUCK ACCESSORIES 0.00 4,968.00 5,000.00 99.3 TOTAL CAPITAL OUTLAY 0.00 155,971.20 203,500.00 76.6 OTHER 21-000-78-00-9009 RESERVE/FURTURE BUILDING 0.00 953.00 36,500.00 2.6 TOTAL OTHER 0.00 953.00 36,500.00 2.6 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 1237:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: PUBLIC WORKS EQUIP CAPITAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL a ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: 0.00 156,924.20 240,000.00 65.3 TOTAL FUND REVENUES 12,600.00 164,600.00 240,000.00 68.5 TOTAL FUND EXPENSES 0.00 156,924.20 240,000.00 65.3 FUND SURPLUS (DEFICIT) 12,600.00 7,675.80 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 1237:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: PARKS & REC EQUIP CAPITAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES --- UNDEFINED CODE --- 22-000-42-00-4214 PARKS DEV. FEES 0.00 0.00 0.00 0.0 TOTAL --- UNDEFINED CODE --- 0.00 0.00 0.00 0.0 TRANSFERS 22-000-49-00-4930 TRANSFER FRM GENERAL FUND 0.00 35,184.31 60,316.00 58.3 22-000-49-00-4935 TRANSFER FROM LAND CASH 0.00 15,811.02 31,622.00 50.0 TOTAL TRANSFERS 0.00 50,995.33 91,938.00 55.4 TOTAL REVENUES: 0.00 50,995.33 91,938.00 55.4 EXPENSES OTHER 22-000-65-00-5800 CONTINGENCY 0.00 3,106.88 4,088.00 76.0 TOTAL OTHER 0.00 3,106.88 4,088.00 76.0 PARKS 1 EXPENSES CAPITAL OUTLAY 22-610-75-00-7005 VEHICLES 0.00 35,127.00 38,000.00 92.4 22-610-75-00-7006 PICK UP TRUCK 0.00 22,315.00 28,000.00 79.6 22-610-75-00-7007 SOCCER GOALS 12' REPLACEMENT 0.00 0.00 3,800.00 0.0 22-610-75-00-7008 SOCCER GOALS 9' 0.00 1,016.30 3,600.00 28.2 22-610-75-00-7009 COMPUTER WORKSTATIONS 0.00 4,299.99 3,000.00 143.3 22-610-75-00-7010 TOWN SQUARE FOUNTAIN 0.00 2,355.00 2,000.00 117.7 22-610-75-00-7011 PLAYER BENCHES 0.00 1,991.46 3,000.00 66.3 22-610-75-00-7012 RIVERFRONT PLAYGROUND 0.00 450.00 450.00 100.0 22-610-75-00-7013 PLAYGROUND REPAIRS 0.00 3,000.00 3,000.00 100.0 22-610-75-00-7014 SIGN REPLACEMENTS 0.00 1,296.20 3,000.00 43.2 TOTAL CAPITAL OUTLAY 0.00 71,850.95 87,850.00 81.7 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 12;37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID': GL470002.WOW FUND: PARKS & REC EQUIP CAPITAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: PARKS 0.00 71,850.95 87,850.00 81.7 TOTAL FUND REVENUES 0.00 50,995.33 91,938.00 55.4 TOTAL FUND EXPENSES 0.00 74,957.83 91,938.00 81.5 FUND SURPLUS (DEFICIT) 0.00 (23,962.50) 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: SANITARY SEWER IMPROVEMENT FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CHARGES FOR SERVICES 37-000-42-00-4220 CONNECTION FEES 1,144,800.00 1,911,139.38 2,205,000.00 86.6 37-000-42-00-4221 RIVER CROSSING FEES 79,482.52 125,996.52 20,000.00 629.9 TOTAL CHARGES FOR SERVICES 1,224,282.52 2,037,135.90 2,225,000.00 91.5 --- UNDEFINED CODE --- 37-000-46-00-4600 INVESTMENT INCOME 0.00 1,271.65 0.00 100.0 TOTAL --- UNDEFINED CODE --- 0.00 1,271.65 0.00 100.0 OTHER OPERATING RECEIPTS 37-000-48-00-4800 LOAN PROCEEDS 0.00 0.00 0.00 0.0 37-000-48-00-4801 WOODWORTH LIFT STATION LOAN 0.00 2,000,480.13 1,500,000.00 133.3 37-000-48-00-4802 COUNTRYSIDE INTERCEPTOR LOAN 0.00 0.00 3,000,000.00 0.0 TOTAL OTHER OPERATING RECEIPTS 0.00 2,000,480.13 4,500,000.00 44.4 TRANSFERS 37-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 75,000.00 150,000.00 50.0 TOTAL TRANSFERS 0.00 75,000.00 150,000.00 50.0 TOTAL REVENUES: 1,224,282.52 4,113,887.68 6,875,000.00 59.8 EXPENSES CONTRACTUAL SERVICES 37-000-62-00-5401 CONTRACTURAL/PROFESSIONAL SERV 7,307.69 31,890.64 15,000.00 212.6 37-000-62-00-5402 ENGINEERING-COUNTRYSIDE INTERC 20,147.31 34,955.98 255,000.00 13.7 37-000-62-00-5405 ENGINEERING - BRUELL STREET LI 58,136.95 158,393.14 80,000.00 197.9 37-000-62-00-5406 HYDRAULIC INTERCEPTOR 15,279.57 21,474.17 265,000.00 8.1 TOTAL CONTRACTUAL SERVICES 100,871.52 246,713.93 615,000.00 40.1 OTHER DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 IID GL470002.WOW FUND: SANITARY SEWER IMPROVEMENT FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES OTHER 37-000-65-00-5421 GIS SYSTEM 0.00 0.00 30,000.00 0.0 37-000-65-00-5800 CONTINGENCY 0.00 0.00 121,620.00 0.0 TOTAL OTHER 0.00 0.00 151,620.00 0.0 CAPITAL OUTLAY 37-000-75-00-7109 CONTRACTURAL/PROFESSIONAL SERV 0.00 0.00 0.00 0.0 37-000-75-00-7502 HYDRAULIC INTERCEPTOR 0.00 166,875.02 1,535,000.00 10.8 37-000-75-00-7503 COUNTRYSIDE INTERCEPTOR 0.00 8,265.31 2,700,000.00 0.3 37-000-75-00-7504 BRUELL STREET LIFT STATION 0.00 30,750.00 1,500,000.00 2.0 37-000-75-00-7505 ROB ROY CREEK SANITARY 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 0.00 205,890.33 5,735,000.00 3.5 TRANSFERS 37-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 75,000.00 150,000.00 50.0 37-000-99-00-9965 TRANSFER TO DEBT SERVICE 0.00 111,690.00 223,380.00 50.0 TOTAL TRANSFERS 0.00 186,690.00 373,380.00 50.0 TOTAL EXPENSES: 100,871.52 639,294.26 6,875,000.00 9.2 TOTAL FUND REVENUES 1,224,282.52 4,113,887.68 6,875,000.00 59.8 TOTAL FUND EXPENSES 100,871.52 639,294.26 6,875,000.00 9.2 FUND SURPLUS (DEFICIT) 1,123,411.00 3,474,593.42 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 12,:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: WATER IMPROV. EXPANSION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CHARGES FOR SERVICES 41-000-42-00-4220 CONNECTION FEES 227,700.00 532,750.00 300,000.00 177.5 TOTAL CHARGES FOR SERVICES 227,700.00 532,750.00 300,000.00 177.5 INTERGOVERNMENTAL 41-000-45-00-4530 RADIUM GRANT 0.00 0.00 950,000.00 0.0 TOTAL INTERGOVERNMENTAL 0.00 0.00 950,000.00 0.0 INTEREST 41-000-46-00-4600 INVESTMENT INCOME 0.00 16,154.94 10,000.00 161.5 TOTAL INTEREST 0.00 16,154.94 10,000.00 161.5 OTHER OPERATING RECEIPTS 41-000-48-00-4800 LOAN PROCEEDS 0.00 0.00 0.00 0.0 41-000-48-00-4801 IEPA LOAN 0.00 0.00 6,430,307.00 0.0 41-000-48-00-4802 PROCEEDS ON SALE OF ASSETS 0.00 140,410.00 0.00 100.0 41-000-48-00-4803 LOAN PROCEEDS-CENTRAL ZONE 0.00 4,770,605.04 6,134,233.00 77.7 TOTAL OTHER OPERATING RECEIPTS 0.00 4,911,015.04 12,564,540.00 39.0 TRANSFERS 41-000-49-00-4915 TRANSFER FROM WATER FUND 0.00 35,000.04 70,000.00 50.0 TOTAL TRANSFERS 0.00 35,000.04 70,000.00 50.0 TOTAL REVENUES: 227,700.00 5,494,920.02 13,894,540.00 39.5 EXPENSES PROFESSIONAL SERVICE 41-000-61-00-5300 LEGAL SERVICES 16.00 14,490.21 10,000.00 144.9 41-000-61-00-5400 RADIUM COMPLIANCE PROJECT 0.00 0.00 6,444,630.00 0.0 41-000-61-00-5401 ENGINEERING-RADIUM COMPLIANCE 18,281.75 190,601.00 821,650.00 23.1 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 26 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID! GL470002.WOW FUND: WATER IMPROV. EXPANSION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL a ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES PROFESSIONAL SERVICE 41-000-61-00-5405 PROFESSIONAL SERVICE RADIUM 0.00 20,359.21 114,027.00 17.8 41-000-61-00-5408 CENTRAL ZONE WATER IMPRV 0.00 615,436.13 5,469,156.00 11.2 41-000-61-00-5410 ENGINEERING-CENTRAL ZONE 47,603.85 326,499.85 634,104.00 51.4 41-000-61-00-5413 PROFESSIONAL SERV-CENTRALZONE 0.00 0.00 30,973.00 0.0 TOTAL PROFESSIONAL SERVICE 65,901.60 1,167,386.40 13,524,540.00 8.6 OTHER 41-000-65-00-5421 GIS SYSTEM 26,618.50 26,618.50 30,000.00 88.7 41-000-65-00-5800 CONTINGENCY 0.00 3,767.50 90,263.00 4.1 TOTAL OTHER 26,618.50 30,386.00 120,263.00 25.2 DEBT SERVICE 41-000-66-00-6012 DEBT CERTIFICATE EXPENSES 0.00 16,344.10 0.00 (100.0) TOTAL DEBT SERVICE 0.00 16,344.10 0.00 (100.0) CAPITAL OUTLAY 41-000-75-00-7504 NORTH WATER TOWER 30,775.80 843,834.64 0.00 (100.0) 41-000-75-00-7506 APPLETREE COURT 0.00 38,514.67 0.00 (100.0) TOTAL CAPITAL OUTLAY 30,775.80 882,349.31 0.00 (100.0) TRANSFERS 41-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 67,500.00 135,000.00 50.0 41-000-99-00-9965 TRANSFER TO DEBT FUND 0.00 57,368.52 114,737.00 50.0 TOTAL TRANSFERS 0.00 124,868.52 249,737.00 50.0 TOTAL EXPENSES: 123,295.90 2,221,334.33 13,894,540.00 15.9 TOTAL FUND REVENUES 227,700.00 5,494,920.02 13,894,540.00 39.5 TOTAL FUND EXPENSES 123,295.90 2,221,334.33 13,894,540.00 15.9 FUND SURPLUS (DEFICIT) 104,404.10 3,273,585.69 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 27 TIME: 1237:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID`: GL470002.WOW FUND: DEBT SERVICE FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES MISCELLANEOUS 42-000-44-00-4440 RECAPTURE-WATER/SEWER 6,426.12 73,417.19 90,000.00 81.5 TOTAL MISCELLANEOUS 6,426.12 73,417.19 90,000.00 81.5 TRANSFERS 42-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 11,576.04 23,152.00 50.0 42-000-49-00-4910 TRANSFER FROM POLICE EQUIP CAP 0.00 40,996.50 81,993.00 50.0 42-000-49-00-4920 TRANSFER FROM SEWER FUND 0.00 19,489.50 38,979.00 50.0 42-000-49-00-4925 TRANSFER FROM SANITARY SEWER 0.00 111,690.00 184,401.00 60.5 42-000-49-00-4930 TRANSFER FROM WATER IMPRV FUND 0.00 57,368.52 114,737.00 50.0 TOTAL TRANSFERS 0.00 241,120.56 443,262.00 54.3 TOTAL REVENUES: 6,426.12 314,537.75 533,262.00 58.9 EXPENSES DEBT SERVICE 42-000-66-00-6001 CITY HALL BONDS-PRINCIPAL PMT 45,000.00 75,469.87 103,452.00 72.9 42-000-66-00-6002 CITY HALL BONDS - INTEREST PMT 27,982.50 27,982.50 0.00 (100.0) 42-000-66-00-6050 LOAN PAYMENT-SANITARY SIPHON 0.00 19,489.99 38,979.00 50.0 42-000-66-00-6051 LOAN PAYMENT-NORTH WTR/SWR-EDC 7,771.44 62,171.52 69,943.00 88.8 42-000-66-00-6052 LOAN PAYMENT-NORTH WTR/SWR-YND 0.00 84,908.70 84,756.00 100.1 42-000-66-00-6053 LOAN PAYMENT-RIVER CROSSING 159,272.88 184,198.32 37,388.00 492.6 42-000-66-00-6054 LOAN PAYMENT-POLICE SQUAD CAR (13.01) 32,964.54 32,929.00 100.1 42-000-66-00-6055 LOAN PAYMENT - SSES IEPA 0.00 53,525.35 107,051.00 49.9 42-000-66-00-6056 YNB-POLICE/ADMIN CARS 0.00 58,764.01 58,764.00 100.0 TOTAL DEBT SERVICE 240,013.81 599,474.80 533,262.00 112.4 TOTAL FUND REVENUES 6,426.12 314,537.75 533,262.00 58.9 TOTAL FUND EXPENSES 240,013.81 599,474.80 533,262.00 112.4 FUND SURPLUS (DEFICIT) (233,587.69) (284,937.05) 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 28 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW I FUND: WATER OPERATIONS FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CARRY OVER 51-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 500,000.00 0.0 TOTAL CARRY OVER 0.00 0.00 500,000.00 0.0 CHARGES FOR SERVICES 51-000-42-00-4240 BULK WATER SALES 0.00 4,029.91 2,000.00 201.4 51-000-42-00-4241 WATER SALES 0.00 476,798.09 920,000.00 51.8 51-000-42-00-4242 WATER METER SALES 10,800.00 103,116.00 90,000.00 114.5 TOTAL CHARGES FOR SERVICES 10,800.00 583,944.00 1,012,000.00 57.7 MISCELLANEOUS 51-000-44-00-4490 MISCELLANEOUS INCOME 0.00 0.00 500.00 0.0 TOTAL MISCELLANEOUS 0.00 0.00 500.00 0.0 INTEREST 51-000-46-00-4600 INVESTMENT INCOME 0.00 2,810.24 14,000.00 20.0 TOTAL INTEREST 0.00 2,810.24 14,000.00 20.0 TOTAL REVENUES: 10,800.00 586,754.24 1,526,500.00 38.4 EXPENSES PERSONNEL 51-000-50-00-5107 SALARIES - EMPLOYEE 19,675.74 107,631.36 135,733.00 79.2 51-000-50-00-5110 SALARIES - SECRETARIAL 0.00 0.00 0.00 0.0 51-000-50-00-5136 SALARIES-PART TIME 1,792.00 10,424.63 3,500.00 297.8 51-000-50-00-5137 SALARIES - OVERTIME 1,579.95 11,650.85 25,811.00 45.1 TOTAL PERSONNEL 23,047.69 129,706.84 165,044.00 78.5 PROFESSIONAL SERVICES 51-000-61-00-5300 LEGAL SERVICES 0.00 1,692.00 450.00 376.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 29 TIME: 12,37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: WATER OPERATIONS FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES PROFESSIONAL SERVICES 51-000-61-00-5303 JULIE SERVICE 0.00 2,753.80 5,000.00 55.0 51-000-61-00-5313 ENGINEERING 0.00 0.00 1,000.00 0.0 TOTAL PROFESSIONAL SERVICES 0.00 4,445.80 6,450.00 68.9 CONTRACTURAL SERVICES 51-000-62-00-5401 CONTRACUAL SERVICES 454.11 2,374.63 4,000.00 59.3 51-000-62-00-5408 MAINTENANCE-EQUIPMENT 0.00 231.11 4,250.00 5.4 51-000-62-00-5411 MAINTENANCE-COMPUTERS 0.00 0.00 6,000.00 0.0 51-000-62-00-5413 MAINTENANCE-CONTROL SYSTEM 0.00 0.00 4,000.00 0.0 51-000-62-00-5421 WEARING APPAREL 616.40 1,663.11 4,500.00 36.9 51-000-62-00-5434 RENTAL - EQUIPMENT 0.00 0.00 1,000.00 0.0 51-000-62-00-5435 ELECTRICITY 7,152.85 52,760.53 85,000.00 62.0 51-000-62-00-5436 TELEPHONE 1,953.47 13,962.86 16,275.00 85.7 51-000-62-00-5438 CELLULAR TELEPHONE 236.78 2,702.90 4,400.00 61.4 TOTAL CONTRACTURAL SERVICES 10,413.61 73,695.14 129,425.00 56.9 PROFESSIONAL DEVELOPMENT 51-000-64-00-5304 TOWER WASHING 0.00 0.00 7,000.00 0.0 51-000-64-00-5600 DUES 0.00 0.00 750.00 0.0 51-000-64-00-5603 SUBSCRIPTINS 0.00 57.00 250.00 22.8 51-000-64-00-5604 TRAINING & CONFERENCES 0.00 339.00 3,600.00 9.4 51-000-64-00-5605 TRAVEL EXPENSES 20.52 45.72 2,000.00 2.2 TOTAL PROFESSIONAL DEVELOPMENT 20.52 441.72 13,600.00 3.2 OPERATIONS 51-000-65-00-5800 CONTINGENCIES 0.00 138.18 245,856.00 0.0 51-000-65-00-5804 OPERATING SUPPLIES 7,254.78 24,561.95 41,300.00 59.4 51-000-65-00-5808 POSTAGE & SHIPPING 869.44 6,988.99 11,300.00 61.8 51-000-65-00-5809 PRINTING & COPYING 0.00 2,848.00 2,250.00 126.5 51-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 1,500.00 0.0 51-000-65-00-5812 GASOLINE 149.40 4,162.84 5,000.00 83.2 51-000-65-00-5815 HAND TOOLS 5.99 174.80 1,200.00 14.5 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 30 TIME: 12137:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: WATER OPERATIONS FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES OPERATIONS 51-000-65-00-5817 GRAVEL 831.43 4,010.88 4,000.00 100.2 51-000-65-00-5819 CHLORINE 0.00 2,621.80 3,500.00 74.9 51-000-65-00-5820 FLOURIDE (2,072.70) (265.92) 1,500.00 (17.7) 51-000-65-00-5821 CATHODIC PROTECTION 0.00 2,462.65 1,000.00 246.2 51-000-65-00-5822 WATER SAMPLES 776.50 1,810.50 15,000.00 12.0 TOTAL OPERATIONS 7,814.84 49,514.67 333,406.00 14.8 RETIREMENT 51-000-72-00-6500 IMRF PARTICIPANTS 1,968.31 11,349.73 14,959.00 75.8 51-000-72-00-6501 SOCIAL SECURITY & MEDICARE 1,828.02 10,479.26 12,626.00 82.9 TOTAL RETIREMENT 3,796.33 21,828.99 27,585.00 79.1 CAPITAL OUTLAY 51-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 3,000.00 0.0 51-000-75-00-7004 SAFETY EQUIPMENT 0.00 81.09 5,000.00 1.6 51-000-75-00-7506 METER READERS 847.88 2,905.14 11,000.00 26.4 51-000-75-00-7507 HYDRANT REPLACEMENT 0.00 0.00 4,000.00 0.0 51-000-75-00-7508 METERS & PARTS 14,265.57 93,420.02 120,000.00 77.8 TOTAL CAPITAL OUTLAY 15,113.45 96,406.25 143,000.00 67.4 OTHER 51-000-78-00-9005 REFUND 0.00 0.00 500.00 0.0 51-000-78-00-9009 RESERVE 0.00 0.00 500,000.00 0.0 TOTAL OTHER 0.00 0.00 500,500.00 0.0 TRANSFERS 51-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 53,745.00 107,490.00 50.0 51-000-99-00-9930 TRANSFER TO WATER IMPRV FUND 0.00 35,000.04 70,000.00 50.0 51-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL 0.00 15,000.00 30,000.00 50.0 TOTAL TRANSFERS 0.00 103,745.04 207,490.00 50.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 31 TIME: 12,37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 IDS GL470002.WOW FUND: WATER OPERATIONS FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: 60,206.44 479,784.45 1,526,500.00 31.4 TOTAL FUND REVENUES 10,800.00 586,754.24 1,526,500.00 38.4 TOTAL FUND EXPENSES 60,206.44 479,784.45 1,526,500.00 31.4 FUND SURPLUS (DEFICIT) (49,406.44) 106,969.79 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 32 TIME: 1237:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: SEWER MAINTENANCE FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CHARGES FOR SERVICES 52-000-42-00-4250 SEWER MAINTENACE FEES 8,322.90 248,955.35 318,060.00 78.2 52-000-42-00-4251 SEWER CONNNECTION FEES 74,906.10 571,166.10 60,000.00 951.9 TOTAL CHARGES FOR SERVICES 83,229.00 820,121.45 378,060.00 216.9 INTEREST 52-000-46-00-4600 INVESTMENT INCOME 0.00 2,876.42 10,000.00 28.7 TOTAL INTEREST 0.00 2,876.42 10,000.00 28.7 TOTAL REVENUES: 83,229.00 822,997.87 388,060.00 212.0 EXPENSES PERSONNEL SERVICES 52-000-50-00-5108 SALARIES-REGULAR 9,139.21 52,398.09 82,073.00 63.8 52-000-50-00-5136 PART TIME 1,976.00 7,995.00 3,500.00 228.4 52-000-50-00-5137 SALARIES-OVERTIME 1,250.45 2,702.59 12,402.00 21.7 TOTAL PERSONNEL SERVICES 12,365.66 63,095.68 97,975.00 64.3 PROFESSIONAL SERVICES 52-000-61-00-5300 LEGAL SERVICES 0.00 0.00 200.00 0.0 TOTAL PROFESSIONAL SERVICES 0.00 0.00 200.00 0.0 CONTRACTUAL SERVICES 52-000-62-00-5401 CONTRACTUAL SERVICES 50.00 435.00 2,000.00 21.7 52-000-62-00-5408 MAINTENANCE-EQUIPMENT 72.73 2,263.93 8,500.00 26.6 52-000-62-00-5419 MAINTENANCE-SANITARY SEWER 0.00 2,639.83 13,500.00 19.5 52-000-62-00-5421 WEARING APPAREL 68.00 1,845.54 3,500.00 52.7 52-000-62-00-5422 LIFT STATION MAINTENANCE 1,041.57 8,143.70 10,000.00 81.4 52-000-62-00-5434 RENTAL - EQUIPMENT 0.00 297.00 1,000.00 29.7 52-000-62-00-5435 ELECTRICITY 0.00 0.00 8,500.00 0.0 52-000-62-00-5438 CELLULAR TELEPHONE 90.01 996.35 4,400.00 22.6 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 33 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: SEWER MAINTENANCE FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL CONTRACTUAL SERVICES 1,322.31 16,621.35 51,400.00 32.3 PROFESSIONAL DEVELOPMENT 52-000-64-00-5604 TRAINING & CONFERENCES 0.00 40.00 1,000.00 4.0 TOTAL PROFESSIONAL DEVELOPMENT 0.00 40.00 1,000.00 4.0 1 OPERATIONS 52-000-65-00-5800 CONTINGENCIES 0.00 5,000.00 61,121.00 8.1 52-000-65-00-5802 OFFICE SUPPLIES 201.69 883.81 1,000.00 88.3 52-000-65-00-5804 OPERATING SUPPLIES 0.00 2,266.58 8,000.00 28.3 52-000-65-00-5805 SHOP SUPPLIES 186.97 305.98 1,500.00 20.3 52-000-65-00-5812 GASOLINE 91.82 3,411.42 4,000.00 85.2 52-000-65-00-5815 HAND TOOLS 9.99 246.11 1,000.00 24.6 52-000-65-00-5817 GRAVEL 0.00 0.00 1,000.00 0.0 52-000-65-00-5823 SEWER CHEMICALS 457.44 2,905.84 15,000.00 19.3 TOTAL OPERATIONS 947.91 15,019.74 92,621.00 16.2 RETIREMENT 52-000-72-00-6500 IMRF PARTICIPANTS 960.72 5,304.47 8,748.00 60.6 52-000-72-00-6501 SOCIAL SECURITY & MEDICARE 945.97 5,008.45 7,495.00 66.8 TOTAL RETIREMENT 1,906.69 10,312.92 16,243.00 63.4 CAPITAL OUTLAY 52-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 1,987.50 2,500.00 79.5 52-000-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 0.00 0.0 52-000-75-00-7004 SAFETY EQUIPMENT 392.40 392.40 2,000.00 19.6 TOTAL CAPITAL OUTLAY 392.40 2,379.90 4,500.00 52.8 OTHER 52-000-78-00-9009 RESERVE 0.00 0.00 72,479.00 0.0 TOTAL OTHER 0.00 0.00 72,479.00 0.0 ' DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 34 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: SEWER MAINTENANCE FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TRANSFERS 52-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 10,821.00 21,642.00 50.0 52-000-99-00-9925 TRANSFER TO SAN SEWER IMPROV. 0.00 0.00 0.00 0.0 52-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL 0.00 15,000.00 30,000.00 50.0 52-000-99-00-9965 TRANSFER TO DEBT SERVICE FUND 0.00 19,489.50 0.00 (100.0) TOTAL TRANSFERS 0.00 45,310.50 51,642.00 87.7 TOTAL EXPENSES: 16,934.97 152,780.09 388,060.00 39.3 TOTAL FUND REVENUES 83,229.00 822,997.87 388,060.00 212.0 TOTAL FUND EXPENSES 16,934.97 152,780.09 388,060.00 39.3 FUND SURPLUS (DEFICIT) 66,294.03 670,217.78 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 35 TIME: 12:'37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID- GL470002.WOW FUND: LAND CASH FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CONTRIBUTIONS 72-000-47-00-4701 GREENBRIAR-LAND CASH 0.00 8,973.00 89,260.00 10.0 72-000-47-00-4702 GREENBRIAR(DUPLEX) -LAND CASH 0.00 2,952.00 0.00 100.0 72-000-47-00-4703 PRAIRIE GARDEN-LAND CASH 5,670.00 10,395.00 23,625.00 44.0 72-000-47-00-4704 FOX HILL-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4705 COUNTRY HILLS-LAND CASH 858.00 5,472.00 38,201.00 14.3 72-000-47-00-4706 COUNTRY HILLS DUPLEX-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4707 FOX HIGHLANDS-LAND CASH 0.00 5,624.00 18,328.00 30.6 72-000-47-00-4708 FOX HIGHLANDS DUPLEX-LAND CASH 0.00 14,160.00 0.00 100.0 72-000-47-00-4709 SUNFLOWER-LAND CASH 722.00 7,581.00 17,625.00 43.0 72-000-47-00-4710 CIMMERON RIDGE-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4711 BLACKBERRY CREEK-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4712 RIVER'S EDGE-LAND CASH 2,684.00 26,840.00 46,970.00 57.1 72-000-47-00-4713 CANNONBALL HILLS-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4714 WOODWORTH-LAND CASH 0.00 2,142.00 0.00 100.0 72-000-47-00-4715 WHITE OAK UNIT 1&2-LAND CASH 0.00 2,632.00 0.00 100.0 72-000-47-00-4716 WHITE OAK UNIT 3&4-LAND CASH 1,406.00 1,406.00 2,812.00 50.0 72-000-47-00-4717 KYLN'S CROSSING-LAND CASH 0.00 0.00 28,440.00 0.0 72-000-47-00-4718 FOXFIELD(2ND EDITION) -LAND CAS 0.00 1,688.00 3,376.00 50.0 72-000-47-00-4719 WILDWOOD-LAND CASH 0.00 1,836.00 2,452.00 74.8 72-000-47-00-4720 HEARTLAND-LAND CASH 0.00 0.00 27,598.00 0.0 72-000-47-00-4721 COUNTRYSIDE CNTR#9-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4722 KYLN'S RIDGE-LAND CASH 4,155.00 24,930.00 0.00 100.0 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 0.00 0.00 30,000.00 0.0 72-000-47-00-4724 THE HIGHLANDS-LAND CASH 0.00 0.00 9,840.00 0.0 72-000-47-00-4725 WINDETTE RIDGE-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4726 RESERVE B THE FOX LAND CASH 0.00 115,266.00 0.00 100.0 72-000-47-00-4727 GRAND RESERVE-LAND CASH 0.00 0.00 84,816.00 0.0 72-000-47-00-4728 BRISBEN RESERVE-LAND CASH 0.00 0.00 115,286.00 0.0 72-000-47-00-4729 SCHOOLS-LAND CASH 0.00 0.00 0.00 0.0 72-000-47-00-4730 CANNONBALL EST/KYLYNS CROSSING 0.00 785.00 61,195.00 1.2 72-000-47-00-4731 MONTALBANO HOMES LAND CASH 0.00 44,604.00 0.00 100.0 72-000-47-00-4732 RAINTREE VILLAGE LAND CASH 321,102.00 321,102.00 0.00 100.0 TOTAL CONTRIBUTIONS 336,597.00 598,388.00 599,824.00 99.7 EXPENSES DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 36 TIME: 12:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: LAND CASH I FOR 8 PERIODS ENDING DECEMBER 31, 2003 I FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED CONTRACTUAL SERVICES 72-000-62-00-5408 MAINTENANCE-EQUIPMENT 0.00 0.00 0.00 0.0 TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.0 CAPITAL OUTLAY 72-000-75-00-7007 SIGNS 0.00 0.00 0.00 0.0 72-000-75-00-7008 MISC. BALLFIELD EQUIP 0.00 6,030.35 25,000.00 24.1 72-000-75-00-7200 BLDG IMPROVE - BEECHER 4,693.65 20,942.05 20,000.00 104.7 72-000-75-00-7201 RIVERFGRONT EQUIP IMPROVEMENT 0.00 0.00 40,000.00 0.0 72-000-75-00-7300 GREENBRIAR 0.00 0.00 6,000.00 0.0 72-000-75-00-7301 FOX HILL 6,092.78 6,092.78 10,000.00 60.9 72-000-75-00-7302 COUNTRYHILLS 0.00 0.00 43,000.00 0.0 72-000-75-00-7303 FOX HIGHLANDS 0.00 0.00 0.00 0.0 72-000-75-00-7304 SUNFLOWER 0.00 0.00 0.00 0.0 72-000-75-00-7305 CIMMERON RIDGE 0.00 0.00 0.00 0.0 72-000-75-00-7306 BLACKBERRY CREEK 0.00 0.00 0.00 0.0 72-000-75-00-7307 RIVERS EDGE 0.00 0.00 50,000.00 0.0 72-000-75-00-7308 WOODWORTH 0.00 0.00 0.00 0.0 72-000-75-00-7309 WHITE OAK 0.00 0.00 0.00 0.0 72-000-75-00-7310 WILDWOOD 0.00 0.00 0.00 0.0 72-000-75-00-7311 CANNONBALL ESTATES/KYLIN 0.00 0.00 0.00 0.0 72-000-75-00-7312 FOXFIELD 2ND EDITION 0.00 0.00 0.00 0.0 72-000-75-00-7313 HEARTLAND 0.00 0.00 0.00 0.0 72-000-75-00-7314 PRAIRIE GARDENS 0.00 0.00 0.00 0.0 72-000-75-00-7315 BRISBEN 0.00 0.00 0.00 0.0 72-000-75-00-7316 KYLN'S RIDGE 0.00 0.00 0.00 0.0 72-000-75-00-7317 HEARTLAND CIRCLE 0.00 0.00 0.00 0.0 72-000-75-00-7318 THE RESERVE 0.00 0.00 0.00 0.0 72-000-75-00-7319 THE HIGHLANDS 0.00 0.00 0.00 0.0 72-000-75-00-7320 BLACKHAWK 0.00 0.00 0.00 0.0 72-000-75-00-7321 CANNBALL HILL/KYLYN'S 0.00 0.00 0.00 0.0 72-000-75-00-7322 BEECHER 0.00 0.00 6,000.00 0.0 72-000-75-00-7323 BLACKHAWK 0.00 0.00 0.00 0.0 72-000-75-00-7324 TOWN SQUARE 0.00 0.00 6,000.00 0.0 72-000-75-00-7325 VAN EMMON 0.00 0.00 8,000.00 0.0 72-000-75-00-7326 CORLANDS 0.00 4,081.90 55,000.00 7.4 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 37 TIME: 12?37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: LAND CASH FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES CAPITAL OUTLAY 72-000-75-00-7700 PARK BUILDING 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 10,786.43 37,147.08 269,000.00 13.8 OTHER 72-000-78-00-9009 RESERVE 0.00 0.00 101,564.00 0.0 TOTAL OTHER 0.00 0.00 101,564.00 0.0 TRANSFERS 72-000-99-00-9955 TRANSFER TO PARKS/REC CAP FUND 0.00 15,811.02 31,622.00 50.0 72-000-99-00-9970 TRANSFER TO LAND ACQUISITION 0.00 98,819.04 197,638.00 50.0 TOTAL TRANSFERS 0.00 114,630.06 229,260.00 50.0 TOTAL EXPENSES: 10,786.43 151,777.14 599,824.00 25.3 TOTAL FUND REVENUES 336,597.00 598,388.00 599,824.00 99.7 TOTAL FUND EXPENSES 10,786.43 151,777.14 599,824.00 25.3 FUND SURPLUS (DEFICIT) 325,810.57 446,610.86 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 38 TIME: 12,:37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 IDS GL470002.WOW FUND: LAND ACQUISITION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CARRY OVER 73-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 74,137.00 0.0 TOTAL CARRY OVER 0.00 0.00 74,137.00 0.0 TRANSFERS 73-000-49-00-4935 TRANSFER FROM LAND CASH 0.00 98,819.04 102,275.00 96.6 TOTAL TRANSFERS 0.00 98,819.04 102,275.00 96.6 TOTAL REVENUES: 0.00 98,819.04 176,412.00 56.0 EXPENSES OTHER 73-000-65-00-5800 CONTINGENCY 0.00 0.00 176,412.00 0.0 TOTAL OTHER 0.00 0.00 176,412.00 0.0 TOTAL FUND REVENUES 0.00 98,819.04 176,412.00 56.0 TOTAL FUND EXPENSES 0.00 0.00 176,412.00 0.0 FUND SURPLUS (DEFICIT) 0.00 98,819.04 0.00 100.0 DATE: 0]./05/2004 UNITED CITY OF YORKVILLE PAGE: 39 TI E, 12'237:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID:"." GL470002.WOW FUND: PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES CARRY OVER 79-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 4,700.00 0.0 TOTAL CARRY OVER 0.00 0.00 4,700.00 0.0 CHARGES FOR SERVICES 79-000-42-00-4270 FEES FOR PROGRAMS 0.00 62,455.59 75,000.00 83.2 79-000-42-00-4280 CONCESSIONS 0.00 1,620.00 1,500.00 108.0 79-000-42-00-4281 BEECHER BLDG FEES 0.00 3,858.00 12,000.00 32.1 79-000-42-00-4282 FARMERS MARKET 0.00 390.00 450.00 86.6 79-000-42-00-4283 SKATE PARK REVENUE 0.00 0.00 2,500.00 0.0 79-000-42-00-4284 SAFETY TOWN BLDG 0.00 0.00 1,000.00 0.0 79-000-42-00-4285 VENDING MACHINE INCOME 0.00 553.05 250.00 221.2 79-000-42-00-4286 RENTAL INCOME 0.00 4,577.00 18,000.00 25.4 79-000-42-00-4287 RENTAL INCOME 0.00 140.00 300.00 46.6 79-000-42-00-4288 GOLF OUTING REVENUE 0.00 5,636.00 17,000.00 33.1 79-000-42-00-4289 DAY TRIPS 0.00 669.00 2,000.00 33.4 79-000-42-00-4290 YOUTH/SPECIAL EVENTS 0.00 2,275.00 8,000.00 28.4 TOTAL CHARGES FOR SERVICES 0.00 82,173.64 138,000.00 59.5 MISCELLANEOUS 79-000-44-00-4400 DONATIONS 0.00 7,999.90 8,000.00 99.9 79-000-44-00-4404 TREE DONATIONS 0.00 0.00 1,200.00 0.0 79-000-44-00-4490 MISCELLANEOUS INCOME 0.00 0.00 200.00 0.0 TOTAL MISCELLANEOUS 0.00 7,999.90 9,400.00 85.1 INTERGOVERNMENTAL 79-000-45-00-4540 ILLINOIS FIRST GRANT 0.00 0.00 100,000.00 0.0 79-000-45-00-4550 YOUTH SERVICES GRANT 0.00 1,500.00 2,000.00 75.0 TOTAL INTERGOVERNMENTAL 0.00 1,500.00 102,000.00 1.4 INTEREST 79-000-46-00-4600 INVESTMENT INCOME 0.00 0.00 1,500.00 0.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 40 TIME: 12:87:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: ,L470002.WOW FUND: PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL INTEREST 0.00 0.00 1,500.00 0.0 TRANSFERS 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 344,064.00 589,824.00 58.3 TOTAL TRANSFERS 0.00 344,064.00 589,824.00 58.3 TOTAL REVENUES: 0.00 435,737.54 845,424.00 51.5 PARKS EXPENSES PERSONNAL SERVICES 79-610-50-00-5107 SALARIES-EMPLOYEES 23,392.75 131,420.05 187,933.00 69.9 79-610-50-00-5136 SALARIES - PART-TIME 0.00 33,369.52 27,900.00 119.6 79-610-50-00-5137 SALARIES - OVERTIME 2,156.59 8,873.63 19,642.00 45.1 79-610-50-00-5154 SALARIES-EXECUTIVE DIRECTOR 0.00 0.00 0.00 0.0 TOTAL PERSONNAL SERVICES 25,549.34 173,663.20 235,475.00 73.7 PROFESSIONAL SERVICES 79-610-61-00-5320 MASTER PLAN 0.00 7,952.50 9,500.00 83.7 TOTAL PROFESSIONAL SERVICES 0.00 7,952.50 9,500.00 83.7 CONTRACTUAL SERVICES 79-610-62-00-5405 PARK CONTRACTUAL 3,584.00 7,195.60 7,500.00 95.9 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 90.88 2,205.21 4,500.00 49.0 79-610-62-00-5417 MAINTENANCE-PARKS 523.78 21,392.85 17,000.00 125.8 79-610-62-00-5421 WEARING APPAREL 294.78 1,072.81 4,500.00 23.8 79-610-62-00-5425 ILLINOIS FIRST GRANT 0.00 0.00 125,000.00 0.0 79-610-62-00-5434 RENTAL-EQUIPMENT 0.00 425.70 1,000.00 42.5 79-610-62-00-5438 CELLULAR TELEPHONE 0.00 2,639.43 3,750.00 70.3 TOTAL CONTRACTUAL SERVICES 4,493.44 34,931.60 163,250.00 21.3 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 41 TIE237:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED PARKS PROFESSIONAL DEVELOPMENT 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBSCRPT 0.00 460.00 300.00 153.3 79-610-64-00-5605 TRAVEL EXPENSE 0.00 398.15 300.00 132.7 79-610-64-00-5612 CONTINUING EDUCATION 0.00 1,086.00 1,000.00 108.6 TOTAL PROFESSIONAL DEVELOPMENT 0.00 1,944.15 1,600.00 121.5 OPERATIONS 79-610-65-00-5800 CONTINGENCIES 0.00 0.00 12,270.00 0.0 79-610-65-00-5802 OFFICE SUPPLIES 31.57 31.57 500.00 6.3 79-610-65-00-5804 OPERATING SUPPLIES 1,549.13 11,501.49 15,000.00 76.6 1 79-610-65-00-5812 GASOLINE 0.00 208.00 3,000.00 6.9 79-610-65-00-5815 HAND TOOLS 320.90 1,301.17 1,250.00 104.0 79-610-65-00-5824 CHRISTMAS DECORATIONS 380.86 630.86 4,000.00 15.7 79-610-65-00-5825 PUBLIC DECORATION 30.41 1,013.41 1,000.00 101.3 TOTAL OPERATIONS 2,312.87 14,686.50 37,020.00 39.6 RETIREMENT 79-610-72-00-6500 IMRF PARTICIPANTS 2,365.86 12,458.21 19,221.00 64.8 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 1,954.51 13,263.68 18,014.00 73.6 TOTAL RETIREMENT 4,320.37 25,721.89 37,235.00 69.0 CAPITAL OUTLAY 79-610-75-00-7003 OFFICE EQUIPMENT 0.00 106.74 1,600.00 6.6 79-610-75-00-7701 FLOWERS/TREES 0.00 3,924.80 3,500.00 112.1 TOTAL CAPITAL OUTLAY 0.00 4,031.54 5,100.00 79.0 TOTAL EXPENSES: PARKS 36,676.02 262,931.38 489,180.00 53.7 RECREATION EXPENSES PERSONNEL SERVICES DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 42 TI12737:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5107 EMPLOYEE SALARIES 19,305.54 113,688.67 154,846.00 73.4 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTUA 4,986.50 25,672.19 25,000.00 102.6 79-650-50-00-5151 SALARIES-SUPERINTENDENT OF REC 0.00 0.00 0.00 0.0 79-650-50-00-5152 SALARIES - SECRETAY FULL TIME 0.00 0.00 0.00 0.0 79-650-50-00-5153 SALARIES-PROGRAM SUPERVISOR 0.00 0.00 0.00 0.0 79-650-50-00-5154 EXECUTIVE DIRECTOR-SALARIES 0.00 0.00 0.00 0.0 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 0.00 1,032.00 1,400.00 73.7 79-650-50-00-5156 SALARIES-CUSTODIAL 0.00 0.00 0.00 0.0 TOTAL PERSONNEL SERVICES 24,292.04 140,392.86 181,246.00 77.4 PROFESSIONAL SERVICES 79-650-61-00-5321 RECREATION RESEARCH 0.00 1,156.64 6,000.00 19.2 TOTAL PROFESSIONAL SERVICES 0.00 1,156.64 6,000.00 19.2 CONTRACTUAL SERVICES 79-650-62-00-5408 MAINTENANCE SUPPLIES 301.79 2,802.29 6,500.00 43.1 79-650-62-00-5409 MAINTENANCE-VEHICLES 34.24 34.24 1,000.00 3.4 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1,411.99 2,000.00 70.5 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 132.00 945.35 2,000.00 47.2 79-650-62-00-5433 RENTAL-BUILDINGS 0.00 0.00 3,000.00 0.0 79-650-62-00-5437 TELEPHONE/INTERNET 210.44 787.59 2,200.00 35.7 79-650-62-00-5438 CELLULAR TELEPHONE 0.00 2,331.92 3,900.00 59.7 79-650-62-00-5444 SCHOOL FACILITY USAGE PAYMENT 0.00 0.00 5,000.00 0.0 79-650-62-00-5445 PORTABLE TOILETS 0.00 3,805.35 4,500.00 84.5 79-650-62-00-5603 PUBLISHING/ADVERTISING 0.00 15,434.90 10,200.00 151.3 79-650-62-00-5605 BOOKS/PUBLICATIONS 0.00 152.79 500.00 30.5 79-650-62-00-5606 BEECHER DEPOSIT REFUND 0.00 5,435.00 12,000.00 45.2 TOTAL CONTRACTUAL SERVICES 678.47 33,141.42 52,800.00 62.7 PROFESSIONAL DEVELOPMENT 79-650-64-00-5600 DUES 0.00 694.00 2,000.00 34.7 79-650-64-00-5602 PROFESSIONAL GROWTH/SUBSCRIPT 0.00 3,553.16 3,000.00 118.4 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 43 TI12':37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED RECREATION EXPENSES PROFESSIONAL DEVELOPMENT 79-650-64-00-5605 TRAVEL EXPENSE 0.00 435.00 1,800.00 24.1 79-650-64-00-5614 TOURNAMENT FEES 0.00 0.00 800.00 0.0 TOTAL PROFESSIONAL DEVELOPMENT 0.00 4,682.16 7,600.00 61.6 OPERATIONS 79-650-65-00-5800 CONTINGENCIES 0.00 0.00 11,556.00 0.0 79-650-65-00-5802 OFFICE SUPPLIES 268.17 4,243.87 6,000.00 70.7 79-650-65-00-5803 PROGRAM SUPPLIES 680.54 6,769.58 16,000.00 42.3 79-650-65-00-5804 OPERATING SUPPLIES 0.00 754.68 4,000.00 18.8 79-650-65-00-5805 RECREATION EQUIPMENT 28.00 1,833.25 2,000.00 91.6 79-650-65-00-5808 POSTAGE & SHIPPING 0.00 2,542.93 5,000.00 50.8 79-650-65-00-5812 GASOLINE 0.00 349.70 800.00 43.7 79-650-65-00-5826 MILEAGE 0.00 410.30 250.00 164.1 79-650-65-00-5827 GOLF OUTING EXPENSES 0.00 14,193.47 13,000.00 109.1 79-650-65-00-5828 CONCESSIONS 0.00 2,045.10 800.00 255.6 79-650-65-00-5829 SKATE PARK EXPENSES 0.00 1,285.00 400.00 321.2 79-650-65-00-5830 YOUTH/SPECIAL EVENTS 0.00 6,546.75 7,000.00 93.5 79-650-65-00-5831 DAY TRIP EXPENSES 0.00 1,043.88 1,500.00 69.5 79-650-65-00-5832 SKATE PARK PAYROLL 0.00 0.00 7,000.00 0.0 79-650-65-00-5840 SCHOLARSHIPS/PROG REFUND 201.25 4,590.75 2,000.00 229.5 TOTAL OPERATIONS 1,177.96 46,609.26 77,306.00 60.2 RETIREMENT 79-650-72-00-6500 IMRF PARTICIPANTS 1,787.70 11,671.27 14,339.00 81.3 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 1,751.71 11,092.87 11,953.00 92.8 TOTAL RETIREMENT 3,539.41 22,764.14 26,292.00 86.5 CAPITAL OUTLAY 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 390.76 1,965.26 5,000.00 39.3 79-650-75-00-7702 SAFETY TOWN BLDG PROJECT EXP 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 390.76 1,965.26 5,000.00 39.3 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 44 TIM44/012.'37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: RECREATION 30,078.64 250,711.74 356,244.00 70.3 TOTAL FUND REVENUES 0.00 435,737.54 845,424.00 51.5 TOTAL FUND EXPENSES 66,754.66 513,643.12 845,424.00 60.7 FUND SURPLUS (DEFICIT) (66,754.66) (77,905.58) 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 45 TI4111,12?37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: LIBRARY FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES TAXES I 82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 23,600.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 210,168.12 257,127.00 81.7 82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 1,591.31 2,200.00 72.3 TOTAL TAXES 0.00 211,759.43 282,927.00 74.8 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 17,900.00 17,000.00 105.2 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 0.00 17,900.00 17,000.00 105.2 82-000-42-00-4260 COPY FEES 0.00 801.72 900.00 89.0 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 0.00 7,621.70 6,000.00 127.0 82-000-42-00-4286 RENTAL INCOME 0.00 678.50 1,000.00 67.8 TOTAL CHARGES FOR SERVICES 0.00 44,901.92 41,900.00 107.1 FINES 82-000-43-00-4330 LIBRARY FINES 0.00 1,904.79 2,000.00 95.2 TOTAL FINES 0.00 1,904.79 2,000.00 95.2 MISCELLANEOUS 82-000-44-00-4432 SALE OF BOOKS 0.00 538.96 500.00 107.7 82-000-44-00-4450 MEMORIALS 0.00 1,797.86 1,000.00 179.7 TOTAL MISCELLANEOUS 0.00 2,336.82 1,500.00 155.7 INTERGOVERNMENTAL 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 7,700.00 0.0 TOTAL INTERGOVERNMENTAL 0.00 0.00 7,700.00 0.0 INTEREST 82-000-46-00-4600 INVESTMENT INCOME 0.00 425.69 1,500.00 28.3 82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 172.24 1,250.00 13.7 TOTAL INTEREST 0.00 597.93 2,750.00 21.7 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 46 TIMR_,;.-.12)37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: JL470002.WOW FUND: LIBRARY FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL % ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL REVENUES: 0.00 261,500.89 338,777.00 77.1 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES-EMPLOYEES 14,105.08 88,368.55 165,000.00 53.5 82-000-50-00-5203 GROUP HEALTH INSURANCE 0.00 16,411.65 25,000.00 65.6 82-000-50-00-5204 GROUP LIFE INSURANCE 0.00 535.41 1,500.00 35.6 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 1,597.40 3,800.00 42.0 TOTAL PERSONNEL SERVICES 14,105.08 106,913.01 195,300.00 54.7 PROFESSIONAL SERVICES 82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0 82-000-61-00-5322 BONDING 0.00 381.00 1,400.00 27.2 82-000-61-00-5323 ATTORNEY 0.00 0.00 1,500.00 0.0 TOTAL PROFESSIONAL SERVICES 0.00 381.00 2,900.00 13.1 CONTRACTUAL SERVICES 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 0.00 1,423.09 4,000.00 35.5 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1,425.16 3,000.00 47.5 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 2,000.00 0.0 82-000-62-00-5435 ELECTRICITY 0.00 147.56 2,500.00 5.9 82-000-62-00-5436 TELEPHONE 0.00 510.20 1,700.00 30.0 TOTAL CONTRACTUAL SERVICES 0.00 3,506.01 13,200.00 26.5 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 0.00 1,621.45 2,300.00 70.4 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 175.00 500.00 35.0 82-000-64-00-5607 PUBLIC RELATIONS 0.00 240.15 600.00 40.0 82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 500.00 1,000.00 50.0 TOTAL PROFESSIONAL DEVELOPMENT 0.00 2,536.60 4,400.00 57.6 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 0.00 251.79 166.00 151.6 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 47 TIME- 12.37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: LIBRARY FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED EXPENSES OPERATIONS 82-000-65-00-5806 LIBRARY SUPPLIES 0.00 2,154.51 5,500.00 39.1 82-000-65-00-5807 CUSTODIAL SUPPLIES 0.00 1,329.29 3,500.00 37.9 82-000-65-00-5808 POSTAGE & SHIPPING 0.00 148.00 900.00 16.4 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 21.00 300.00 7.0 82-000-65-00-5826 MILEAGE 0.00 234.00 500.00 46.8 82-000-65-00-5832 VIDEOS 0.00 494.66 1,000.00 49.4 82-000-65-00-5833 ALARM MONITORING 0.00 171.80 800.00 21.4 82-000-65-00-5834 LIBRARY PROGRAMMING 0.00 2,261.42 6,500.00 34.7 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 250.00 0.0 82-000-65-00-5836 BOOKS-ADULT 0.00 2,236.80 8,750.00 25.5 82-000-65-00-5837 BOOKS-JUVENILE 0.00 4,650.77 8,750.00 53.1 82-000-65-00-5838 BOOKS-AUDIO 0.00 581.55 3,750.00 15.5 82-000-65-00-5839 BOOKS-REFERENCE 0.00 3,383.64 8,250.00 41.0 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 11,690.13 17,000.00 68.7 82-000-65-00-5841 MEMORIALS/GIFTS 0.00 1,048.98 1,000.00 104.8 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 38,872.23 18,250.00 212.9 TOTAL OPERATIONS 0.00 69,530.57 85,166.00 81.6 RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 886.25 5,555.53 7,500.00 74.0 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 1,079.05 7,071.66 12,311.00 57.4 TOTAL RETIREMENT 1,965.30 12,627.19 19,811.00 63.7 CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0 82-000-75-00-7003 AUTOMATION 0.00 6,740.27 18,000.00 37.4 82-000-75-00-7703 BUILDING EXPANSION 0.00 3,350.25 0.00 (100.0) TOTAL CAPITAL OUTLAY 0.00 10,090.52 18,000.00 56.0 TOTAL EXPENSES: 16,070.38 205,584.90 338,777.00 60.6 TOTAL FUND REVENUES 0.00 261,500.89 338,777.00 77.1 TOTAL FUND EXPENSES 16,070.38 205,584.90 338,777.00 60.6 FUND SURPLUS (DEFICIT) (16,070.38) 55,915.99 0.00 100.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 48 TIM :2'37:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: FOX INDUSTRIAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED REVENUES TAXES 85-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 33,000.00 0.0 85-000-40-00-4090 TIF REVENUES 120.80 30,661.19 12,000.00 255.5 TOTAL TAXES 120.80 30,661.19 45,000.00 68.1 INTEREST 85-000-46-00-4600 INVESTMENT INCOME 0.00 233.99 4,000.00 5.8 TOTAL INTEREST 0.00 233.99 4,000.00 5.8 TRANSFERS 85-000-49-00-4905 TRANSFER FROM MFT FUND 0.00 0.00 57,993.00 0.0 TOTAL TRANSFERS 0.00 0.00 57,993.00 0.0 TOTAL REVENUES: 120.80 30,895.18 106,993.00 28.8 EXPENSES DEBT SERVICES 85-000-66-00-6021 FOX IND BOND-PRINCIPAL PMT 0.00 50,000.00 0.00 (100.0) 85-000-66-00-6022 FOX IND BOND-INT PAYMENT 0.00 12,896.25 0.00 (100.0) TOTAL DEBT SERVICES 0.00 62,896.25 0.00 (100.0) CAPITAL OUTLAY 85-000-75-00-7901 FOX INDUSTRIAL - NON MFT 0.00 0.00 1,000.00 0.0 85-000-75-00-7902 FOX INDUSTRIAL EXPENSES 0.00 0.00 30,000.00 0.0 TOTAL CAPITAL OUTLAY 0.00 0.00 31,000.00 0.0 OTHER 85-000-78-00-9007 ADMINSITRATION FEES 0.00 214.00 200.00 107.0 TOTAL OTHER 0.00 214.00 200.00 107.0 DATE: 01/05/2004 UNITED CITY OF YORKVILLE PAGE: 49 TIME: .12137:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 04 ID: GL470002.WOW FUND: FOX INDUSTRIAL FOR 8 PERIODS ENDING DECEMBER 31, 2003 FISCAL FISCAL o ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: 0.00 63,110.25 31,200.00 202.2 TOTAL FUND REVENUES 120.80 30,895.18 106,993.00 28.8 TOTAL FUND EXPENSES 0.00 63,110.25 31,200.00 202.2 FUND SURPLUS (DEFICIT) 120.80 (32,215.07) 75,793.00 (42.5)