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Committee of the Whole Packet 2005 12-20-05 co.).. United City of Yorkville * '� 800 Game Farm Road EST. '" 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 �' coul. p Fax: 630-553-7575 #11141.E ‘‘.•\> AGENDA COMMITTEE OF THE WHOLE Tuesday, December 20, 2005 7:00 p.m. City Conference Room Public Hearing: None Presentations: None Detail Board Report (Bill List): Items Recommended by Committee for Consent Agenda: None Mayor: 1. COW 2005-04 Formation of Senior Advisory Committee 2. COW 2005-02 Draft Ordinance Amending City Code for City Administrator Position 3. ADM 2005-23 City Administrator Draft Job Description 4. ADM 2005-24 City Administrator Recruitment & Hiring Proposal 5. PC 2005-51 Van Riper Insurance Agency - Rezoning of 708-710 S. Bridge Street a. Development Agreement— COW 12/6/05 6. Recommendation for Park Board 7. Alternate Representative for Prairie Parkway Corridor Planning Group 8. Due to the Christmas holidays, City Council packets will be distributed on Thursday, December 22 Economic Development Committee: 1. No Report. Park Board: 1. PB 2005-03 Receptionist/General Secretary - Revised Job Description I Page 2 Committee of the Whole December 20, 2005 Public Works Committee: 1. PW 2005-23 Updated Capital Improvement Program 2. PW 2005-28 Private Improvements in City Right-of-way 3. PW 2005-29 Water Department Report for September 2005 4. PW 2005-30 Fountain Village - Earthwork Letter of Credit Expiration 5. PW 2005-31 State Street Watermain - Change Order #1 6. PW 2005-32 Route 47 Watermain - Change Order #1 7. PW 2005-33 Game Farm Road / Somonauk Street - Additional Phase I Engineering Agreement & MFT Appropriation Resolution 8. PW 2005-35 Public Works Space Needs - City Vehicles 9. PW 2005-36 Route 47 Improvements 10. PW 2005-37 Bruell Street Forcemain & Sanitary Sewer - Change Order#3 11. PW 2005-40 Countryside Interceptor - Change Order #1 Public Safety Committee: 1. No Report. Administration Committee: 1. ADM 2005-14 Salary Survey: Mayor, Aldermen, Clerk & Treasurer 2. ADM 2005-12 Tuition Policy 3. ADM 2005-09 Draft Resolution Approving the Revised Job Description for the Position of Engineering Administrative Assistant (f/k/a Engineering Assistant) 4. ADM 2005-17 Monthly Treasurer's Report for October 2005 5. ADM 2005-18 Revised Purchase Order Policy 6. ADM 2005-19 Bristol Bay I SSA 2005-109 Proposing Ordinance 7. ADM 2005-20 Autumn Creek SSA 2005-108 Proposing Ordinance 8. ADM 2005-13 2004/2005 Audit Additional Business: DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AAA AMERICAN APPRAISAL ASSOCIATES INV0061760 11/21/05 01 ADMIN-BUILDING APPRAISAL 01-110-61-00-5308 12/27/05 2,000.00 GASB 34 02 GASB 34 ** COMMENT ** INVOICE TOTAL: 2, 000.00 VENDOR TOTAL: 2,000.00 AAREN AAREN PEST CONTROL 3416 11/02/05 01 ADMIN-PEST TREATMENT 301 E. 16-000-75-00-7200 00402660 12/27/05 95.00 BLDG IMPROV- BEEHCER/RIVFR 02 HYDRAULIC ** COMMENT ** INVOICE TOTAL: 95.00 3555 12/05/05 01 MUNICIPAL BLDG-PEST TREATMENT 16-000-75-00-7200 12/27/05 30.00 BLDG IMPROV- BEEHCER/RIVFR 02 @ BEECHER CENTER ** COMMENT ** INVOICE TOTAL: 30.00 VENDOR TOTAL: 125. 00 ACCURINT ACCURINT - ACCOUNT #1249304 124930420051130 11/30/05 01 PD-11/1-11/30 POLICE REPORTS 01-210-65-00-5804 12/27/05 46.50 OPERATING SUPPLIES INVOICE TOTAL: 46.50 VENDOR TOTAL: 46.50 ACI ACI SYSTEM CORP C4280 12/01/05 01 MUNICIPAL BLDG-FIRE ALARM 16-000-75-00-7204 12/27/05 210.00 BLDG MAINT - CITY HALL 02 MONITORING JAN 2006-JAN 2007 ** COMMENT ** INVOICE TOTAL: 210.00 VENDOR TOTAL: 210.00 ALANDALE ALAN DALE FARMS & DEVELOPMENT P1 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ALANDALE ALAN DALE FARMS & DEVELOPMENT 120505 12/05/05 01 ARO-REFUND UNUSED DEPOSIT 01-000-13-00-1372 12/27/05 2,109.98 A/R - OTHER INVOICE TOTAL: 2,109.98 VENDOR TOTAL: 2,109.98 AMOCO BP AMOCO OIL COMPANY 5902009801-1105 11/05/05 01 STREETS-OCTOBER FUEL 01-410-65-00-5812 12/27/05 1,039.71 GASOLINE 02 WATER OP-OCTOBER FUEL 51-000-65-00-5812 1,039.71 GASOLINE 03 SEWER OP-OCTOBER FUEL 52-000-65-00-5812 1,039.71 GASOLINE INVOICE TOTAL: 3,119.13 5902009801-1205 12/06/05 01 STREETS-NOVEMBER FUEL 01-410-65-00-5812 12/27/05 561.69 GASOLINE 02 WATER OP-NOVEMBER FUEL 51-000-65-00-5812 561.69 GASOLINE 03 SEWER OP-NOVEMBER FUEL 52-000-65-00-5812 561.70 GASOLINE INVOICE TOTAL: 1,685.08 VENDOR TOTAL: 4,804.21 AMSTER AMSTERDAM PRINTING & LITHO 9328384 12/08/05 01 ADMIN-APPLICATIONS FOR 01-110-65-00-5804 00102408 12/27/05 205.04 OPERATING SUPPLIES 02 EMPLOYMENT ** COMMENT ** INVOICE TOTAL: 205.04 VENDOR TOTAL: 205.04 AROLAB ARRO LABORATORY, INC. 34911 11/05/05 01 WATER OP-WATER SAMPLES 51-000-65-00-5822 00202975 12/27/05 1,295.00 WATER SAMPLES INVOICE TOTAL: 1,295.00 P2 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE #- INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AROLAB ARRO LABORATORY, INC. 34942 11/11/05 01 WATER OP-WATER SAMPLES 51-000-65-00-5804 00202975 12/27/05 30.00 OPERATING SUPPLIES INVOICE TOTAL: 30.00 VENDOR TOTAL: 1,325.00 ASOCTECH ASSOCIATED TECHNICAL SERVICES 15463 11/09/05 01 WATER OP-LOCATE LEAK @ 51-000-65-00-5808 00202973 12/27/05 702.00 POSTAGE & SHIPPING 02 EAST SPRING ST ** COMMENT ** INVOICE TOTAL: 702.00 VENDOR TOTAL: 702.00 AURBLA AURORA BLACKTOP 120905-SMITH 12/09/05 01 STREETS-IN-TOWN DRAINAGE 01-410-75-00-7101 12/27/05 81,682.78 IN TOWN ROAD PROGRAM 02 PROGRAM PAYMENT #3 ** COMMENT ** INVOICE TOTAL: 81,682.78 VENDOR TOTAL: 81,682.78 BANKONE CARDMEMBER SERVICES 120905 12/09/05 01 PD-ONLINE SUBSCRIPTION 01-210-65-00-5804 12/27/05 20.00 OPERATING SUPPLIES INVOICE TOTAL: 20.00 VENDOR TOTAL: 20.00 BNY BNY MIDWEST TRUST CO. 664872-113005 11/30/05 01 DEBT SVC-CITY HALL BONDS 42-000-66-00-6001 12/27/05 50,000.00 CITY HALL BONDS-PRINCIPAL 02 PRINCIPAL PAYMENT ** COMMENT ** 03 DEBT SVC-CITY HALL BONDS 42-000-66-00-6002 26,961.25 CITY HALL BONDS - INTEREST P3 )ATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 4 LIME: 16:11:59 DETAIL BOARD REPORT CD: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM JENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT 3NY BNY MIDWEST TRUST CO. 664872-113005 11/30/05 04 INTEREST PAYMENT ** COMMENT ** 12/27/05 INVOICE TOTAL: 76,961.25 665160-120205 12/02/05 01 DEBT SVC-COMED/HYDRAULIC 42-000-66-00-6010 12/27/05 21,608.25 COMED/HYDRAULIC INTEREST P 02 INTEREST PAYMENT ** COMMENT ** 03 DEBT SVC-COMED/HYDRAULIC 42-000-66-00-6011 135,000.00 COM ED/HYDRAUL DEBT CERT P 04 PRINCIPAL PAYMENT ** COMMENT ** INVOICE TOTAL: 156,608.25 665161-112105 11/21/05 01 DEBT SVC-COUNTRYSIDE 42-000-66-00-6008 12/27/05 120,000.00 COUNTRYSIDE ALT REV PRINC 02 INTERCEPTOR PRINCIPAL PAYMENT ** COMMENT ** 03 DEBT SVC-COUNTRYSIDE 42-000-66-00-6009 60,318.75 COUNTRYSIDE ALT REV INT PY 04 INTERCEPTOR PRINCIPAL PAYMENT ** COMMENT ** INVOICE TOTAL: 180,318.75 665202-123005 11/21/05 01 DEBT SVC-IN TOWN ROAD PROGRAM 42-000-66-00-6070 12/27/05 14,272.50 $650K ROAD IMPROV PROG INT 02 INTEREST PAYMENT ** COMMENT ** 03 DEBT SVC-IN TOWN ROAD PROGRAM 42-000-66-00-6071 50,000.00 $650K ROAD IMPROV PROG PRI 04 PRINCIPAL PAYMENT ** COMMENT ** INVOICE TOTAL: 64,272.50 665302-120205 12/02/05 01 DEBT SVC-$2 MILLION ALT REV 42-000-66-00-6072 12/27/05 29,799.58 $2 MIL ALT REV B.2&3 INT P 02 B.2 & B.3 INTEREST PAYMENT ** COMMENT ** INVOICE TOTAL: 29,799.58 VENDOR TOTAL: 507,960.33 CDWG CDW GOVERNMENT INC. P4 )ATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 5 DIME: 16:11:59 DETAIL BOARD REPORT LD: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CDWG CDW GOVERNMENT INC. UN77800 10/18/05 01 ADMIN-FAX MACHINE 01-110-62-00-5403 00102386 12/27/05 308.99 SPECIAL CENSUS INVOICE TOTAL: 308.99 VENDOR TOTAL: 308.99 CENLIME CENTRAL LIMESTONE COMPANY, INC 4021 11/30/05 01 SEWER OP-STONE 52-000-65-00-5817 00203457 12/27/05 165.90 GRAVEL INVOICE TOTAL: 165.90 VENDOR TOTAL: 165.90 CENTSALT CENTRAL SALT, L.L.C. 30819 11/18/05 01 MFT-SALT 15-000-65-00-5818 00203452 12/27/05 2,709.63 SALT INVOICE TOTAL: 2,709.63 31037 11/20/05 01 MFT-SALT 15-000-65-00-5818 00203452 12/27/05 2,626.83 SALT INVOICE TOTAL: 2,626.83 31445 12/06/05 01 MFT-SALT 15-000-65-00-5818 00203464 12/27/05 5,427.54 SALT INVOICE TOTAL: 5,427.54 31545 12/07/05 01 MFT-SALT 15-000-65-00-5818 00203464 12/27/05 8,816.13 SALT INVOICE TOTAL: 8,816.13 VENDOR TOTAL: 19,580.13 COMDIR COMMUNICATIONS DIRECT INC 68834 03/16/04 01 PD-2 REPLACEMENT BATTERIES 01-210-62-00-5408 00302547 12/27/05 1,759.00 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 1,759.00 VENDOR TOTAL: 1,759.00 P5 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 356.98 0603137051-1205 12/02/05 01 WATER OP-CANNONBALL TRAIL PUMP 51-000-62-00-5435 12/27/05 ELECTRICITY INVOICE TOTAL: 356.98 0662076002-1105 11/29/05 01 STREETS-CITY STREET LIGHTS 01-410-62-00-5435 00203460 12/27/05 1,798.95 ELECTRICITY INVOICE TOTAL: 1,798.95 0793671002-1205 12/01/05 01 WATER OP-FAIRHAVEN DRIVE 51-000-62-00-5435 00203057 12/27/05 4,147.71 ELECTRICITY INVOICE TOTAL: 4,147.71 1151159019-1205 12/02/05 01 WATER OP-N. BRIDGE ST. STORAGE 51-000-62-00-5435 00203057 12/27/05 33.96 ELECTRICITY 02 TANK ** COMMENT ** INVOICE TOTAL: 33.96 1242045013-1105 11/29/05 01 WATER OP-GRANDE RESERVE WELL#9 51-000-62-00-5435 00203460 12/27/05 555.50 ELECTRICITY INVOICE TOTAL: 555.50 1263138095-1105 11/30/05 01 WATER OP-DEEPWELL #8 51-000-62-00-5435 00203057 12/27/05 1,717.34 ELECTRICITY INVOICE TOTAL: 1,717.34 1491138036-1105 11/28/05 01 WATER OP-RAINTREE ROAD PUMP 51-000-62-00-5435 12/27/05 148.05 ELECTRICITY INVOICE TOTAL: 148.05 1887036018-1205 12/01/05 01 STREETS-CONCESSION STAND 01-410-62-00-5435 12/27/05 110.38 ELECTRICITY INVOICE TOTAL: 110.38 4384087043-1205 12/01/05 01 SEWER OP-CRANSTON LIFT STATION 52-000-62-00-5435 00203057 12/27/05 40.38 ELECTRICITY INVOICE TOTAL: 40.38 P6 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 4893044029-1205 12/02/05 01 SEWER OP-WHITE PLAINS LIFT 52-000-62-00-5435 00203057 12/27/05 73.99 ELECTRICITY 02 STATION ** COMMENT ** INVOICE TOTAL: 73.99 5031044028-1105 11/30/05 01 WATER OP-ASTOR LANE DEEP WELL 51-000-62-00-5435 00203057 12/27/05 861.90 ELECTRICITY INVOICE TOTAL: 861.90 5243028029-1105 11/30/05 01 SEWER OP-WINDHAM LIFT STATION 52-000-62-00-5435 00203057 12/27/05 160.07 ELECTRICITY INVOICE TOTAL: 160.07 5601054009-1205 12/01/05 01 STREETS-1 MCHUGH ROAD 01-410-62-00-5435 00203057 12/27/05 158.92 ELECTRICITY INVOICE TOTAL: 158.92 6933026081-1205 12/01/05 01 STREETS-METERED PARKING LOT 01-410-62-00-5435 00203057 12/27/05 355.26 ELECTRICITY INVOICE TOTAL: 355.26 7026711005-1105 11/28/05 01 STREETS-E. HYDRAULIC ST 01-410-62-00-5435 00203460 12/27/05 155.06 ELECTRICITY INVOICE TOTAL: 155.06 8591139032-1205 12/01/05 01 SEWER OP-COUNTRYSIDE PUMP 52-000-62-00-5435 00203057 12/27/05 214.64 ELECTRICITY 02 STATION ** COMMENT ** INVOICE TOTAL: 214.64 9327072014-1205 12/01/05 01 STREETS-BEECHER PARK 01-410-62-00-5435 12/27/05 13.45 ELECTRICITY INVOICE TOTAL: 13.45 VENDOR TOTAL: 10,902.54 P7 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CROWE CROWE CHIZEK AND COMPANY LLC 728-1408367 11/30/05 01 ADMIN-4/30/05 AUDIT SERVICES 01-110-61-00-5304 12/27/05 2,021.60 AUDIT FEES & EXPENSES INVOICE TOTAL: 2,021.60 728-1408369 11/30/05 01 ADMIN-GASB 34 IMPLEMENTATION 01-110-61-00-5308 12/27/05 1,118.25 GASB 34 INVOICE TOTAL: 1,118.25 VENDOR TOTAL: 3,139.85 CRYSTAL CRYSTALTECH 010706 12/15/05 01 ADMIN-3/8/06-3/8/07 WEBSITE 01-110-65-00-5800 00102411 12/27/05 203.40 CONTINGENCIES 02 HOSTING ** COMMENT ** INVOICE TOTAL: 203.40 VENDOR TOTAL: 203.40 CSIDEVET COUNTRYSIDE VETERINARY CLINIC 120605 12/06/05 01 PD-SAMMY VETRINARY VISIT 01-210-65-00-5804 00303295 12/27/05 74.75 OPERATING SUPPLIES INVOICE TOTAL: 74.75 VENDOR TOTAL: 74.75 DELL DELL MARKETING L.P. H96854405 10/23/05 01 WATER OP-DATA PROCESSOR 51-000-62-00-5407 00202862 12/27/05 850.00 TREATMENT FACILITIES O&M INVOICE TOTAL: 850.00 VENDOR TOTAL: 850.00 DENVIS DENTAL VISION REIMBURSEMENT 120505 12/15/05 01 ADMIN-DENTAL ASSISTANCE 01-110-50-00-5205 12/27/05 70.00 BENEFITS - DENTAL/VISION A INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 P8 )ATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 9 LIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT DEPO DEPO COURT REPORTING SVC, INC 12014 08/09/05 01 ARO-6/14 CITY COUNCIL MINUTES 01-000-13-00-1372 12/27/05 319.60 A/R - OTHER INVOICE TOTAL: 319.60 12015 08/09/05 01 ARO-3/22 CITY COUNCIL MINUTES 01-000-13-00-1372 12/27/05 240.50 A/R - OTHER INVOICE TOTAL: 240.50 12044 08/22/05 01 ARO-6/28 CITY COUNCIL MINUTES 01-000-13-00-1372 12/27/05 269.55 A/R - OTHER INVOICE TOTAL: 269.55 VENDOR TOTAL: 829.65 DEUCLER DEUCHLER, WALTER E. ASSOC. 12533 08/31/05 01 ENG-SOUTHEAST INTERCEPTOR 01-150-62-00-5401 12/27/05 831.86 CONTRACTUAL SERVICES 02 STUDY ** COMMENT ** INVOICE TOTAL: 831.86 VENDOR TOTAL: 831.86 DOMEST DOMESTIC UNIFORM RENTAL 113005 11/30/05 01 STREETS-NOVEMBER UNIFORM 01-410-62-00-5421 00203427 12/27/05 594.48 WEARING APPAREL 02 RENTAL ** COMMENT ** INVOICE TOTAL: 594.48 VENDOR TOTAL: 594.48 EASYLINK EASYLINK SERVICES CORP. 07638350512 12/02/05 01 PD-NOV 05 EASYLINK SERVICES 01-210-65-00-5804 12/27/05 5.60 OPERATING SUPPLIES INVOICE TOTAL: 5.60 VENDOR TOTAL: 5.60 P9 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 10 DIME: 16:11:59 DETAIL BOARD REPORT LD: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES, INC. 34375 11/30/05 01 WATER IMPROV-IEPA PWS LOAN 41-000-61-00-5405 12/27/05 415.86 PROF. SVCS- RADIUM CONTRAC 02 PROGRAM DOCUMENTATION ** COMMENT ** INVOICE TOTAL: 415.86 34376 11/30/05 01 WATER IMPROV-CONTRACT B.3 41-000-61-00-5401 12/27/05 3,854.25 ENGINEERING-RADIUM CONTRAC 02 WELLS NO. 3 AND 4 RAW WM AND ** COMMENT ** 03 KING ST WM ** COMMENT ** INVOICE TOTAL: 3,854.25 34377 11/30/05 01 ARO-WESTBURY VILLAGE (UNDESSOR 01-000-13-00-1372 12/27/05 2,205.00 A/R - OTHER 02 PROPERTY) ** COMMENT ** INVOICE TOTAL: 2,205.00 34378 11/30/05 01 ARO-RAINTREE VILLAGE (CONCORD 01-000-13-00-1372 12/27/05 819.00 A/R - OTHER 02 HOMES) ** COMMENT ** INVOICE TOTAL: 819.00 34379 11/30/05 01 ARO-GRANDE RESERVE (MPI) 01-000-13-00-1372 12/27/05 1,734.75 A/R - OTHER INVOICE TOTAL: 1,734.75 34380 11/30/05 01 ARO-WHISPERING MEADOWS 01-000-13-00-1372 12/27/05 1,047.00 A/R - OTHER 02 (KIMBALL HILL HOMES) FISCHER ** COMMENT ** 03 PROPERTY ** COMMENT ** INVOICE TOTAL: 1,047.00 34381 11/30/05 01 WATER IMPROV-CONTRACT B.1- 41-000-61-00-5401 12/27/05 2,950.64 ENGINEERING-RADIUM CONTRAC 02 WELLS NO. 3 & 4 TREATMENT ** COMMENT ** P 1 0 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES, INC. 34381 11/30/05 03 FACILITY ** COMMENT ** 12/27/05 INVOICE TOTAL: 2,950.64 34382 11/30/05 01 WATER IMPROV-CONTRACT B.2 41-000-61-00-5401 12/27/05 1,209.00 ENGINEERING-RADIUM CONTRAC 02 STATE STREET FINISHED ** COMMENT ** 03 WATERMAIN ** COMMENT ** INVOICE TOTAL: 1,209.00 34383 11/30/05 01 WATER IMPROV-CONTRACT C.7, 41-000-61-00-5410 12/27/05 511.88 ENGINEERING-CENTRAL ZONE 02 WELL NO 7 WELL HOUSE & ** COMMENT ** 03 TREATMENT FACILITY ** COMMENT ** INVOICE TOTAL: 511.88 34384 11/30/05 01 ARO-CONTRACT E.5, GALENA ROAD 01-000-13-00-1372 12/27/05 2,016.00 A/R - OTHER 02 FINISHED WATERMAIN ** COMMENT ** INVOICE TOTAL: 2,016.00 34385 11/30/05 01 ARO-CALEDONIA (INLAND REAL 01-000-13-00-1372 12/27/05 655.50 A/R - OTHER 02 ESTATE) ** COMMENT ** INVOICE TOTAL: 655.50 34386 11/30/05 01 ARO-BRISTOL BAY (CENTEX HOMES) 01-000-13-00-1372 12/27/05 4,644.00 A/R - OTHER INVOICE TOTAL: 4,644.00 34389 11/30/05 01 ARO-AUTUMN CREEK (PULTE HOMES) 01-000-13-00-1372 12/27/05 2,383.50 A/R - OTHER 02 THEIDEL PROPERTY ** COMMENT ** INVOICE TOTAL: 2,383.50 34390 11/30/05 01 ARO-PRESTWICK OF YORKVILLE 01-000-13-00-1372 12/27/05 9,552.75 A/R - OTHER P11 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES, INC. 34390 11/30/05 02 (STEWART FARMS) ** COMMENT ** 12/27/05 INVOICE TOTAL: 9,552.75 34391 11/30/05 01 ARO-WILLMAN PROPERTY (INLAND) 01-000-13-00-1372 12/27/05 1,045.50 A/R - OTHER INVOICE TOTAL: 1,045.50 34392 11/30/05 01 ARO-BLACKBERRY WOODS 01-000-13-00-1372 12/27/05 1,008.00 A/R - OTHER INVOICE TOTAL: 1,008.00 34393 11/30/05 01 ARO-MEADOWBROOK HOMES 01-000-13-00-1372 12/27/05 3,069.00 A/R - OTHER INVOICE TOTAL: 3,069.00 34394 11/30/05 01 ARO-HERREN PROPERTY (NE ROUTE 01-000-13-00-1372 12/27/05 715.50 A/R - OTHER 02 47/CORNEILS) ** COMMENT ** INVOICE TOTAL: 715.50 34395 11/30/05 01 ARO-MPI SOUTH 01-000-13-00-1372 12/27/05 1,423.50 A/R - OTHER INVOICE TOTAL: 1,423.50 34396 11/30/05 01 ARO-PRESTWICK 01-000-13-00-1372 12/27/05 126.00 A/R - OTHER INVOICE TOTAL: 126.00 34397 11/30/05 01 ARO-SILVER FOX SUBDIVISION 01-000-13-00-1372 12/27/05 409.50 A/R - OTHER INVOICE TOTAL: 409.50 34398 11/30/05 01 ARO-INLAND-ELDAMAIN/ROUTE 34 01-000-13-00-1372 12/27/05 1,008.00 A/R - OTHER INVOICE TOTAL: 1,008.00 P12 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES, INC. 34399 11/30/05 01 ENG-ISGS/ISWS KENDALL CO. 01-150-62-00-5401 12/27/05 378.00 CONTRACTUAL SERVICES 02 GROUNDWATER STUDY ** COMMENT ** INVOICE TOTAL: 378.00 34401 11/30/05 01 ARO-KB HOMES 01-000-13-00-1372 12/27/05 630.00 A/R - OTHER INVOICE TOTAL: 630.00 34402 11/30/05 01 ARO-PASQUINELLI GRANDE RESERVE 01-000-13-00-1372 12/27/05 4,518.00 A/R - OTHER INVOICE TOTAL: 4,518.00 VENDOR TOTAL: 48,330.13 EJEQUIP EJ EQUIPMENT 0014427 11/30/05 01 STREETS-REPAIRED STREET 01-410-62-00-5408 00203056 12/27/05 404.66 MAINTENANCE-EQUIPMENT 02 SWEEPER ** COMMENT ** 03 SEWER OP-REPAIRED JETTER 52-000-62-00-5408 404.66 MAINTENANCE-EQUIPMENT 04 TRUCK ** COMMENT ** INVOICE TOTAL: 809.32 VENDOR TOTAL: 809.32 ELAN ELAN FINANCIAL SERVICES 120105 12/01/05 01 PD-POLICE COMMISION HOTEL 01-210-64-00-5607 12/27/05 368.24 POLICE COMMISSION 02 EXPENSES ** COMMENT ** 03 ADMIN-ACCOUNTS PAYABLE 01-110-64-00-5604 390.00 TRAINING & CONFERENCES 04 FOR TWO EMPLOYEES ** COMMENT ** 05 ADMIN-INTERENT 10/100 01-110-75-00-7002 359.99 COMPUTER EQUIP & SOFTWARE P13 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ELAN ELAN FINANCIAL SERVICES 120105 12/01/05 06 EQUIPMENT ** COMMENT ** 12/27/05 07 ADMIN-GASOLINE 01-110-64-00-5605 29.78 TRAVEL/MEALS/LODGING 08 STREETS-PAINT 01-410-65-00-5804 45.97 OPERATING SUPPLIES 09 SEWER IMPROV-BRUELL STREET 37-000-75-00-7504 154.00 BRUELL STREET LIFT STATION 10 STORAGE RENTAL ** COMMENT ** 11 PD-ITOA HOTEL CONFERENCE STAY 01-210-64-00-5605 211.86 TRAVEL EXPENSES INVOICE TOTAL: 1,559.84 VENDOR TOTAL: 1,559.84 FOXRIDGE FOX RIDGE STONE 11108 11/30/05 01 SEWER OP-STONE 52-000-65-00-5817 00203458 12/27/05 451.57 GRAVEL INVOICE TOTAL: 451.57 VENDOR TOTAL: 451.57 FRECOSYS FOX RIVER ECOSYSTEM 070105-063106 12/14/05 01 ADMIN-MEMBERSHIP DUES 01-110-64-00-5600 12/27/05 100.00 DUES INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 FULTON FULTON CONTRACTING S-YOM050906 11/18/05 01 PD-ANNUAL MAINTENANCE CONTRACT 01-210-62-00-5414 00303173 12/27/05 2,569.60 WEATHER WARNING SIREN MAIN 02 LABOR & MATERIALS NEEDED FOR ** COMMENT ** 03 MAINTENANCE REPAIR ** COMMENT ** INVOICE TOTAL: 2,569.60 VENDOR TOTAL: 2,569.60 P14 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 15 LIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT 4 P.O. # DUE DATE ITEM AMT FXVLYSWR FOX VALLEY SEWER SERVICES INC 2003-3653 12/03/05 01 SEWER OP-ROD SEWER @ 108 W. 52-000-62-00-5401 00202929 12/27/05 105.00 CONTRACTUAL SERVICES 02 VAN EMMON ** COMMENT ** INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 GALLS GALL'S INC. 5800864900012 11/12/05 01 PD-UNIFORMS 01-210-62-00-5421 00303288 12/27/05 108.35 WEARING APPAREL INVOICE TOTAL: 108.35 5800864900020 11/29/05 01 PD-UNIFORMS 01-210-62-00-5421 00303288 12/27/05 14.12 WEARING APPAREL INVOICE TOTAL: 14.12 5804487700015 12/03/05 01 PD-UNIFORMS 01-210-62-00-5421 12/27/05 72.48 WEARING APPAREL INVOICE TOTAL: 72.48 VENDOR TOTAL: 194.95 GARDCRT GARDNER, CARTON & DOUGLAS 3285553 11/29/05 01 BLDG/ZONE-NELSON LANDFILL 01-220-61-00-5300 12/27/05 696.00 LEGAL SERVICES 02 REMEDIATION ** COMMENT ** INVOICE TOTAL: 696.00 VENDOR TOTAL: 696.00 GFOA GOVERNMENT FINANCE OFFICERS 112205 11/22/05 01 ADMIN-GFOA ANNUAL MEMBERSHIP 01-110-64-00-5600 12/27/05 150.00 DUES INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 P15 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 16:11:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT GJOVIK GJOVIK 210506 12/09/05 01 PD-REPAIRED M16 TRANSMISSION 01-210-62-00-5409 00303300 12/27/05 2,244.48 MAINTENANCE - VEHICLES INVOICE TOTAL: 2,244.48 VENDOR TOTAL: 2,244.48 GLENBROK GLENBROOK EXCAVATING & 113005-DEUCHLER 11/30/05 01 SEWER IMPROV-PAYMENT REQUEST 37-000-75-00-7503 12/27/05 283,543.20 COUNTRYSIDE INTERCEPTOR 02 NO. 2, COUNTRYSIDE INTERCEPTOR ** COMMENT ** INVOICE TOTAL: 283,543.20 VENDOR TOTAL: 283,543.20 GRAINCO GRAINCO FS. , INC. 113005 11/30/05 01 STREETS-TIRES 01-410-62-00-5408 00203055 12/27/05 1,290.04 MAINTENANCE-EQUIPMENT 02 STREETS-NOV FUEL 01-410-65-00-5812 1,644.67 GASOLINE INVOICE TOTAL: 2,934.71 VENDOR TOTAL: 2,934.71 GREENORG GREEN ORGANICS INC 4671 11/21/05 01 HEALTH & SANITATION-LEAF 01-540-62-00-5443 00203455 12/27/05 1,350.00 LEAF PICKUP 02 PICKUP ** COMMENT ** INVOICE TOTAL: 1,350.00 4685 11/28/05 01 HEALTH & SANITATION-LEAF 01-540-62-00-5443 00203455 12/27/05 1,350.00 LEAF PICKUP 02 PICKUP ** COMMENT ** INVOICE TOTAL: 1,350.00 VENDOR TOTAL: 2,700.00 P16 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 17 LIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT GRTAMLES GREATAMERICA LEASING CORP. 4774748A 08/25/05 01 ADMIN-LEASE SERVICES 01-110-62-00-5412 12/27/05 86.30 MAINTENANCE - PHOTOCOPIERS 02 WATER OP-LEASE SERVICES 51-000-65-00-5809 7.50 PRINTING & COPYING INVOICE TOTAL: 93.80 VENDOR TOTAL: 93.80 HACH HACH COMPANY 4500664 11/17/05 01 WATER OP-PARTS 51-000-65-00-5804 00202978 12/27/05 127.00 OPERATING SUPPLIES INVOICE TOTAL: 127.00 VENDOR TOTAL: 127.00 HAPPY HAPPY HOUNDS 805003 12/07/05 01 PD-DOG FOOD FOR SAMMY 01-210-65-00-5804 12/27/05 72.94 OPERATING SUPPLIES INVOICE TOTAL: 72.94 VENDOR TOTAL: 72.94 HELLANDJ HELLAND, JONATHON 121205 12/12/05 01 PD-UNIFORM REIMBURSEMENT 01-210-62-00-5421 12/27/05 56.42 WEARING APPAREL INVOICE TOTAL: 56.42 VENDOR TOTAL: 56.42 HENNE VERNE HENNE CONSTR. & 26421 10/27/05 01 MUNICIPAL BLDG-INSTALLATION 16-000-75-00-7200 12/27/05 2,268.77 BLDG IMPROV- BEEHCER/RIVFR 02 WORK FOR KRAMER OFFICE ** COMMENT ** INVOICE TOTAL: 2,268.77 VENDOR TOTAL: 2,268.77 P17 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 18 DIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HERVAS HERVAS, CONDON & BERSANI, P.C. 5928 10/31/05 01 BLDG/ZONE-SUGAR GROVE BOUNDARY 01-220-61-00-5300 12/27/05 6,365.42 LEGAL SERVICES 02 MATTER ** COMMENT ** INVOICE TOTAL: 6,365.42 5929 10/31/05 01 BLDG/ZONE-SUGAR GROVE BOUNDARY 01-220-61-00-5300 12/27/05 825.00 LEGAL SERVICES 02 MATTER ** COMMENT ** INVOICE TOTAL: 825.00 5976 11/30/05 01 BLDB/ZONE-SUGAR GROVE BOUNDARY 01-220-61-00-5300 12/27/05 2,128.20 LEGAL SERVICES 02 MATTER ** COMMENT ** INVOICE TOTAL: 2,128.20 VENDOR TOTAL: 9,318.62 HOLSEPT HOLLEY SEPTIC SERVICE 2355 11/28/05 01 SEWER OP-EMERGENCY REPAIR @ 52-000-62-00-5422 00202926 12/27/05 200.00 LIFT STATION MAINTENANCE 02 BRUELL ST LIFT STATION ** COMMENT ** INVOICE TOTAL: 200.00 VENDOR TOTAL: 200.00 ICE ICE MOUNTAIN 05K8105151347 11/30/05 01 PD-QTY 6 5-GALLON WATER JUGS 01-210-65-00-5804 12/27/05 43.50 OPERATING SUPPLIES INVOICE TOTAL: 43.50 VENDOR TOTAL: 43.50 ILEAS ILLINOIS LAW ENFORCEMENT 112105 11/21/05 01 PD-YEARLY DUES 01-210-64-00-5600 12/27/05 50.00 DUES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 P18 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ILLEPA ILLINOIS ENVIRONMENTAL 26 12/16/05 01 DEBT SVC-SANITARY SIPHON LOAN 42-000-66-00-6050 12/27/05 19,489.99 LOAN PAYMENT-SANITARY SIPH INVOICE TOTAL: 19,489.99 VENDOR TOTAL: 19,489.99 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN 021671 11/21/05 01 STREETS-SERVICE CALL, REPLACE 01-410-62-00-5408 00203437 12/27/05 575.68 MAINTENANCE-EQUIPMENT 02 BATTERY ** COMMENT ** INVOICE TOTAL: 575.68 VENDOR TOTAL: 575.68 JIMSTRCK JIM'S TRUCK INSPECTION 11019 11/30/05 01 STREETS-SAFETY INSPECTIONS 01-410-62-00-5408 00203457 12/27/05 70.00 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 JLELEC J & L ELECTRONIC SERVICE, INC. 80730A 11/04/05 01 PD-FIXED M8 & M14 MAG LIGHTS 01-210-62-00-5409 12/27/05 42.50 MAINTENANCE - VEHICLES INVOICE TOTAL: 42.50 INST536811 11/30/05 01 PD CAPITAL-M-2 TAHOE CAR BUILD 20-000-75-00-7006 00303297 12/27/05 2,187.46 CAR BUILD OUT 02 OUT ** COMMENT ** INVOICE TOTAL: 2,187.46 VENDOR TOTAL: 2,229.96 JOLSUSP JOLIET SUSPENSION, INC 65087 12/08/05 01 PD-ADDED CARGO COILS ON M9 01-210-62-00-5409 00303301 12/27/05 154.46 MAINTENANCE - VEHICLES INVOICE TOTAL: 154.46 VENDOR TOTAL: 154.46 P19 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JSHOES J'S SHOE REPAIR 0546-32 12/08/05 01 SEWER OP-WORK BOOTS, BUCKLES, 52-000-62-00-5421 00202927 12/27/05 224.00 WEARING APPAREL 02 BOOT OIL ** COMMENT ** INVOICE TOTAL: 224.00 0546-44 12/13/05 01 SEWER OP-BUCKLES 52-000-62-00-5421 00203462 12/27/05 29.00 WEARING APPAREL INVOICE TOTAL: 29.00 VENDOR TOTAL: 253.00 JULIE JULIE, INC. 11-05-1721 12/01/05 01 WATER OP-NOV 05 JULIE LOCATES 51-000-61-00-5303 12/27/05 754.00 JULIE SERVICE INVOICE TOTAL: 754.00 VENDOR TOTAL: 754.00 KCACP KENDALL COUNTY ASSOCIATION 010106-123106 12/16/05 01 PD-2006 MEMBERSHIP DUES 01-210-64-00-5600 00303302 12/27/05 375.00 DUES INVOICE TOTAL: 375.00 VENDOR TOTAL: 375.00 KCREC KENDALL COUNTY RECORD 89 11/30/05 01 ARO-YORKWOOD ESTATES (ANDERSON 01-000-13-00-1372 12/27/05 403.60 A/R - OTHER 02 FARM) , CHALLY FARM, ONISHI, ** COMMENT ** 03 KLEINWATCHER, LANIOSZ, ** COMMENT ** 04 EVERGREEN FARM LEGAL NOTICES ** COMMENT ** 05 PD-LEGAL NOTICE, FIRE POLICE 01-210-64-00-5607 4.80 POLICE COMMISSION 06 TESTS ** COMMENT ** P20 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KCREC KENDALL COUNTY RECORD 89 11/30/05 07 ADMIN-TREASURER'S REPORT 01-110-65-00-5810 12/27/05 380.80 PUBLISHING & ADVERTISING INVOICE TOTAL: 789.20 VENDOR TOTAL: 789.20 KENDTOW KENDALL COUNTY TOWING & REPAIR 120505 12/05/05 01 PD-TOW VEHICLE TO APACHE FORD 01-210-62-00-5409 12/27/05 60.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 KENPR KENDALL PRINTING 13858 12/06/05 01 PD-BUSINESS CARDS 01-210-65-00-5804 12/27/05 41.00 OPERATING SUPPLIES INVOICE TOTAL: 41.00 VENDOR TOTAL: 41.00 KOPY KOPY KAT COPIER 14340 12/06/05 01 ADMIN-8.5X11 & 11X17 PAPER 01-110-65-00-5802 00102406 12/27/05 599.75 OFFICE SUPPLIES INVOICE TOTAL: 599.75 VENDOR TOTAL: 599.75 LARRABEE RACHEL LARRABEE 121305 12/13/05 01 ADMIN-12/13 SEMINAR MILEAGE & 01-110-64-00-5605 12/27/05 46.28 TRAVEL/MEALS/LODGING 02 MEAL ** COMMENT ** INVOICE TOTAL: 46.28 VENDOR TOTAL: 46.28 LAWSON LAWSON PRODUCTS P21 )ATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 22 'IME: 16:12:00 DETAIL BOARD REPORT ED: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM JENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT LAWSON LAWSON PRODUCTS 3880480 11/30/05 01 STREETS-NUTS, BOLTS, WASHERS 01-410-62-00-5401 00203454 12/27/05 98.32 CONTRACTUAL SERVICES INVOICE TOTAL: 98.32 VENDOR TOTAL: 98.32 MAINCOAT MAINTENANCE COATINGS, CO. 2 11/29/05 01 STREETS-2005 CONCRETE ROADWAY 01-410-75-00-7106 12/27/05 201.08 ROAD CONTRIBUTION FUND PRO 02 PAVEMENT STRIPING ** COMMENT ** 03 STREETS-2005 CONCRETE ROADWAY 01-410-75-00-7100 1,003.55 STREET REHAB PROJECTS 04 PAVEMENT STRIPING ** COMMENT ** INVOICE TOTAL: 1,204.63 VENDOR TOTAL: 1,204.63 MEADE MEADE ELECTRIC COMPANY, INC. 622443 11/22/05 01 STREETS-TRAFFIC SIGNAL ® US 34 01-410-62-00-5414 00203446 12/27/05 224.45 MAINTENANCE-TRAFFIC SIGNAL 02 & CANNONBALL TRAIL ** COMMENT ** INVOICE TOTAL: 224.45 622486 11/22/05 01 STREETS-TRAFFIC SIGNAL US 34 01-410-62-00-5414 00203446 12/27/05 360.34 MAINTENANCE-TRAFFIC SIGNAL 02 & CANNONBALL ** COMMENT ** INVOICE TOTAL: 360.34 622491 11/22/05 01 STREETS-STREET LIGHTING @ IL 01-410-62-00-5414 02203446 12/27/05 256.41 MAINTENANCE-TRAFFIC SIGNAL 02 47 & IL 71 ** COMMENT ** INVOICE TOTAL: 256.41 622563 11/30/05 01 STREETS-47 & CANNONBALL 01-410-62-00-5414 00203468 12/27/05 1,146.07 MAINTENANCE-TRAFFIC SIGNAL INVOICE TOTAL: 1,146.07 VENDOR TOTAL: 1,987.27 P22 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 12899 11/08/05 01 WATER OP-RE-BAR 51-000-65-00-5804 12/27/05 6.94 OPERATING SUPPLIES INVOICE TOTAL: 6.94 13139 11/09/05 01 WATER OP-MOUSE TRAPS 51-000-65-00-5804 12/27/05 3.12 OPERATING SUPPLIES INVOICE TOTAL: 3.12 13301 11/10/05 01 WATER OP-DECKSCREW, DUCT TAPE 51-000-65-00-5804 12/27/05 25.02 OPERATING SUPPLIES INVOICE TOTAL: 25.02 13305 11/10/05 01 WATER OP-MOUSE TRAPS 51-000-65-00-5804 12/27/05 22.71 OPERATING SUPPLIES INVOICE TOTAL: 22.71 13342 11/10/05 01 SEWER OP-VEHICLE CLEANER 52-000-65-00-5805 12/27/05 22.35 SHOP SUPPLIES INVOICE TOTAL: 22.35 14287 11/14/05 01 WATER OP-BLOW GUN, CALCULATOR 51-000-65-00-5804 12/27/05 18.67 OPERATING SUPPLIES INVOICE TOTAL: 18.67 14713 11/16/05 01 WATER OP-BATTERIES, ANTIFREEZ 51-000-65-00-5804 12/27/05 18.95 OPERATING SUPPLIES INVOICE TOTAL: 18.95 17701 11/28/05 01 WATER OP-BATTERIES 51-000-65-00-5804 12/27/05 17.52 OPERATING SUPPLIES INVOICE TOTAL: 17.52 18587 12/01/05 01 ADMIN-LIGHT BULBS 01-110-65-00-5804 12/27/05 59.87 OPERATING SUPPLIES INVOICE TOTAL: 59.87 P23 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 18718 12/01/05 01 PD-REFLECTORS, LIGHT BULBS 01-210-65-00-5804 12/27/05 23.68 OPERATING SUPPLIES INVOICE TOTAL: 23.68 19677 12/05/05 01 PD-BATTERIES 01-210-65-00-5804 12/27/05 28.74 OPERATING SUPPLIES INVOICE TOTAL: 28.74 20183 12/07/05 01 ADMIN-CABLE, PHONE CORD 01-110-65-00-5804 12/27/05 82.96 OPERATING SUPPLIES INVOICE TOTAL: 82.96 20231 12/07/05 01 SEWER OP-SOCKET SET, TORCH KIT 52-000-65-00-5804 00202930 12/27/05 43.85 OPERATING SUPPLIES 02 PRY BAR, SCREWDRIVER ** COMMENT ** INVOICE TOTAL: 43.85 20368 12/08/05 01 SEWER OP-DEHUMIDIFIER 52-000-65-00-5804 00202930 12/27/05 149.00 OPERATING SUPPLIES INVOICE TOTAL: 149.00 20464 12/08/05 01 SEWER OP-SAND TUBE 52-000-65-00-5804 00202930 12/27/05 8.94 OPERATING SUPPLIES INVOICE TOTAL: 8.94 21204 12/12/05 01 ENG-BATTERIES 01-150-65-00-5801 12/27/05 9.72 ENGINEERING SUPPLIES INVOICE TOTAL: 9.72 VENDOR TOTAL: 542.04 MIDAM MID AMERICAN WATER 22923A 10/24/05 01 WATER OP-4"VELCO CLEAN OUT 51-000-65-00-5804 00202974 12/27/05 396.00 OPERATING SUPPLIES INVOICE TOTAL: 396.00 VENDOR TOTAL: 396.00 P24 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MONTRK MONROE TRUCK EQUIPMENT 54075 11/21/05 01 PW CAPITAL-REPLACEMENT 21-000-75-00-7107 00203453 12/27/05 3,483.00 TRUCK ACCESSORIES 02 SPREADER ** COMMENT ** INVOICE TOTAL: 3,483.00 VENDOR TOTAL: 3,483.00 MSI MUNICIPAL SOFTWARE INC. 20913 11/21/05 01 ADMIN-ANNUAL SOFTWARE SERVICE 01-110-62-00-5437 12/27/05 7,790.00 ACCTG SYSTEM SERVICE FEE 02 AGREEMENT ** COMMENT ** INVOICE TOTAL: 7,790.00 VENDOR TOTAL: 7,790.00 NATLSAFE NATIONAL SAFETY COUNCIL R5129630 12/01/05 01 PD-TRAFIC SAFETY NEWSLETTER 01-210-64-00-5600 12/27/05 31.20 DUES 02 YEARLY SUBSCRIPTION ** COMMENT ** INVOICE TOTAL: 31.20 VENDOR TOTAL: 31.20 NATLWTR NATIONAL WATERWORKS, INC. 2995131 11/23/05 01 WATER OP-METERS 51-000-75-00-7508 00202972 12/27/05 1,661.36 METERS & PARTS INVOICE TOTAL: 1,661.36 VENDOR TOTAL: 1,661.36 NCI NORTHWEST COLLECTORS INC 103105 10/31/05 01 WATER OP-OCTOBER COLLECTION 51-000-62-00-5401 12/27/05 59.24 CONTRACUAL SERVICES 02 SERVICES ** COMMENT ** INVOICE TOTAL: 59.24 VENDOR TOTAL: 59.24 P25 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 26 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NEBS NEBS 9923093509-2 11/22/05 01 ADMIN-QTY 1000 PAYROLL CHECKS 01-110-65-00-5809 00102355 12/27/05 150.94 PRINTING & COPYING INVOICE TOTAL: 150.94 VENDOR TOTAL: 150.94 NICOR NICOR GAS 3217106909-1205 12/05/05 01 ADMIN-1 WEST VAN EMMON 01-110-78-00-9002 12/27/05 266.21 NICOR GAS INVOICE TOTAL: 266.21 3217119027-1205 12/02/05 01 ADMIN-1107 S. BRIDGE ST. E 01-110-78-00-9002 12/27/05 41.07 NICOR GAS INVOICE TOTAL: 41.07 3228024703-1205 12/05/05 01 ADMIN-101 BRUELL STREET 01-110-78-00-9002 12/27/05 184.15 NICOR GAS INVOICE TOTAL: 184.15 3238007904-1205 12/06/05 01 ADMIN-1064 WHITE PLAINS 01-110-78-00-9002 12/27/05 27.22 NICOR GAS INVOICE TOTAL: 27.22 3247135001-1205 12/07/05 01 ADMIN-804 GAME FARM ROAD 01-110-78-00-9002 12/27/05 539.45 NICOR GAS INVOICE TOTAL: 539.45 3247143203-1205 12/07/05 01 ADMIN-CANNONBALL TRAIL 01-110-78-00-9002 12/27/05 64.84 NICOR GAS INVOICE TOTAL: 64.84 3247247301-1105 11/30/05 01 ADMIN-1083 HOMESTEAD DR 01-110-78-00-9002 12/27/05 46.28 NICOR GAS INVOICE TOTAL: 46.28 P26 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 27 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 3247402716-1205 12/08/05 01 ADMIN-131 E. HYDRUALIC 01-110-78-00-9002 12/27/05 165.82 NICOR GAS INVOICE TOTAL: 165.82 3248623617-1205 12/08/05 01 ADMIN-276 WINDHAM CIRCLE 01-110-78-00-9002 12/27/05 28.64 NICOR GAS INVOICE TOTAL: 28.64 3258055916-1205 12/09/05 01 ADMIN-100 RAINTREE RD 01-110-78-00-9002 12/27/05 111.82 NICOR GAS INVOICE TOTAL: 111.82 3258420409-1205 12/09/05 01 ADMIN-NS WHEATON RT 47 01-110-78-00-9002 12/27/05 147.07 NICOR GAS INVOICE TOTAL: 147.07 3258429509-1205 12/09/05 01 ADMIN-420 FAIRHAVEN DR 01-110-78-00-9002 12/27/05 6.24 NICOR GAS INVOICE TOTAL: 6.24 3258514011-1205 12/08/05 01 ADMIN-9730 RT 126 01-110-78-00-9002 12/27/05 160.74 NICOR GAS INVOICE TOTAL: 160.74 VENDOR TOTAL: 1,789.55 OFFISCAL OFFICE OF FISCAL MANAGEMENT 023210 12/02/05 01 PD-1/1/06-7/1/06 ALERTS FEE 01-210-62-00-5441 12/27/05 2,310.00 MTD-ALERTS FEE INVOICE TOTAL: 2,310.00 VENDOR TOTAL: 2,310.00 OFFWORK OFFICE WORKS 084633 11/21/05 01 SEWER OP-TONER 52-000-65-00-5802 00203456 12/27/05 33.92 OFFICE SUPPLIES INVOICE TOTAL: 33.92 P27 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 28 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 085057 11/29/05 01 SEWER OP-DRUM, FORM HOLDER 52-000-65-00-5802 00203456 12/27/05 150.27 OFFICE SUPPLIES INVOICE TOTAL: 150.27 085270I 12/02/05 01 PD-POCKET FILES, PHONE CORD 01-210-65-00-5802 00303286 12/27/05 88.26 OFFICE SUPPLIES INVOICE TOTAL: 88.26 085357 12/05/05 01 ADMIN-CALCULATOR 01-110-65-00-5802 12/27/05 74.99 OFFICE SUPPLIES INVOICE TOTAL: 74.99 085611 12/09/05 01 ADMIN-BINDERS, FOLDERS 01-110-65-00-5802 12/27/05 73.96 OFFICE SUPPLIES INVOICE TOTAL: 73.96 086045 12/14/05 01 ADMIN-ROLODEX, BUSINESS CARD 01-110-65-00-5802 12/27/05 70.15 OFFICE SUPPLIES 02 HOLDER, TAPE DISPENSER, ** COMMENT ** 03 PENCILS, LEAD ** COMMENT ** INVOICE TOTAL: 70.15 VENDOR TOTAL: 491.55 PARADIS ROBIN GREEN, INC 220588 12/01/05 01 PD-NOVEMBER CAR WASHES 01-210-62-00-5409 12/27/05 39.70 MAINTENANCE - VEHICLES INVOICE TOTAL: 39.70 VENDOR TOTAL: 39.70 PITBOWRE PITNEY BOWES 121605 12/16/05 01 ADMIN-REFILL POSTAGE METER 01-110-65-00-5808 12/27/05 1,000.00 POSTAGE & SHIPPING INVOICE TOTAL: 1,000.00 VENDOR TOTAL: 1,000.00 P28 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 29 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT POLYVIS POLYVISION CORPORATION 0085902-IN 12/05/05 01 PD-PORCELAIN MARKER BOARD 01-210-65-00-5804 00302798 12/27/05 275.00 OPERATING SUPPLIES INVOICE TOTAL: 275.00 VENDOR TOTAL: 275.00 PRELUBE PRECISION LUBE 231001 11/01/05 01 ENG-M15 OIL CHANGE 01-150-62-00-5409 12/27/05 21.70 MAINTENANCE-VEHICLES INVOICE TOTAL: 21.70 231402 11/10/05 01 PD-M10 OIL CHANGE 01-210-62-00-5409 00203290 12/27/05 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 231532 11/14/05 01 PD-M11 OIL CHANGE 01-210-62-00-5409 00203290 12/27/05 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 231570 11/15/05 01 PD-M9 OIL CHANGE 01-210-62-00-5409 00203290 12/27/05 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 231637 11/16/05 01 PD-M10 OIL CHANGE 01-210-62-00-5409 00303290 12/27/05 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 231969 11/23/05 01 PD-M12 OIL CHANGE 01-210-62-00-5409 00303290 12/27/05 29.90 MAINTENANCE - VEHICLES INVOICE TOTAL: 29.90 232066 11/26/05 01 PD-M16 OIL CHANGE 01-210-62-00-5409 00303290 12/27/05 21.70 MAINTENANCE - VEHICLES INVOICE TOTAL: 21.70 P29 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 30 DIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PRELUBE PRECISION LUBE 232075 11/26/05 01 PD-M19 OIL CHANGE 01-210-62-00-5409 00303290 12/27/05 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 232111 11/26/05 01 PD-M1 OIL CHANGE 01-210-62-00-5409 00303290 12/27/05 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 232172 11/29/05 01 PD-2002 CHEVY IMPALA OIL 01-210-62-00-5409 00303290 12/27/05 20.00 MAINTENANCE - VEHICLES 02 CHANGE ** COMMENT ** INVOICE TOTAL: 20.00 VENDOR TOTAL: 213.30 QUILL QUILL CORPORATION 2830256 11/29/05 01 SEWER OP-PENS, MESSAGE BOOK 52-000-65-00-5802 00203448 12/27/05 47.47 OFFICE SUPPLIES INVOICE TOTAL: 47.47 2864594 11/30/05 01 ENG-DECK PAD, APPOINTMENT BOOK 01-150-65-00-5802 12/27/05 18.70 OFFICE SUPPLIES INVOICE TOTAL: 18.70 3050261 12/07/05 01 ENG-ENVELOPES 01-150-65-00-5802 12/27/05 35.99 OFFICE SUPPLIES INVOICE TOTAL: 35.99 3104700 12/09/05 01 ADMIN-"APPROVED" STAMP, RUBBER 01-110-65-00-5804 12/27/05 13.50 OPERATING SUPPLIES 02 BANDS ** COMMENT ** INVOICE TOTAL: 13.50 VENDOR TOTAL: 115.66 R0000140 MEYER, KENNETH J. P30 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 31 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000140 MEYER, KENNETH J. 121205 12/14/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 63.05 SPECIAL CENSUS INVOICE TOTAL: 63.05 VENDOR TOTAL: 63.05 R0000141 CONN, KAREN D. 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 31.04 SPECIAL CENSUS INVOICE TOTAL: 31.04 VENDOR TOTAL: 31.04 R0000142 GARY D. DIXON 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 28.62 SPECIAL CENSUS INVOICE TOTAL: 28.62 VENDOR TOTAL: 28.62 R0000143 RUSSELL J. FERGUSON 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 72.27 SPECIAL CENSUS INVOICE TOTAL: 72.27 VENDOR TOTAL: 72.27 R0000144 APRIL L. GREEN 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 46.56 SPECIAL CENSUS INVOICE TOTAL: 46.56 VENDOR TOTAL: 46.56 R0000145 CURTIS B. JOHNSON P31 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 32 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000145 CURTIS B. JOHNSON 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 108.64 SPECIAL CENSUS INVOICE TOTAL: 108.64 VENDOR TOTAL: 108.64 R0000146 NANCY M. ADAMS 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 5.82 SPECIAL CENSUS INVOICE TOTAL: 5.82 VENDOR TOTAL: 5.82 R0000147 JEANINE M. LAMANTIA 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 5.82 SPECIAL CENSUS INVOICE TOTAL: 5.82 VENDOR TOTAL: 5.82 R0000148 ELLEN M. LARSON 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 106.22 SPECIAL CENSUS INVOICE TOTAL: 106.22 VENDOR TOTAL: 106.22 R0000149 STANLEY E. PRAGER 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 183.82 SPECIAL CENSUS INVOICE TOTAL: 183.82 VENDOR TOTAL: 183.82 R0000150 JOYCE A. PRATT P32 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 33 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000150 JOYCE A. PRATT 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 77.60 SPECIAL CENSUS INVOICE TOTAL: 77.60 VENDOR TOTAL: 77.60 R0000151 CAROLYN ROMIG 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 29.59 SPECIAL CENSUS INVOICE TOTAL: 29.59 VENDOR TOTAL: 29.59 R0000152 KEITH W. ROMIG 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 31.04 SPECIAL CENSUS INVOICE TOTAL: 31.04 VENDOR TOTAL: 31.04 R0000155 GEORGE J. BALSAMO 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 16.00 SPECIAL CENSUS INVOICE TOTAL: 16.00 VENDOR TOTAL: 16.00 R0000156 PATRICIA S. ZARATE 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 26.68 SPECIAL CENSUS INVOICE TOTAL: 26.68 VENDOR TOTAL: 26.68 R0000157 SANDRA, ANDERSON L. P33 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 34 PIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000157 SANDRA, ANDERSON L. 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 63.54 SPECIAL CENSUS INVOICE TOTAL: 63.54 VENDOR TOTAL: 63.54 R0000159 BETSY BELEK 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 15.52 SPECIAL CENSUS INVOICE TOTAL: 15.52 VENDOR TOTAL: 15.52 R0000160 BETH HARNER 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 28.13 SPECIAL CENSUS INVOICE TOTAL: 28.13 VENDOR TOTAL: 28.13 R0000161 BRENTON HARNER 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 5.33 SPECIAL CENSUS INVOICE TOTAL: 5.33 VENDOR TOTAL: 5.33 R0000162 MARTHA HOLZER 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 58.20 SPECIAL CENSUS INVOICE TOTAL: 58.20 VENDOR TOTAL: 58.20 R0000163 DIANE PIAZZA P34 )ATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 35 CIME: 16:12:00 DETAIL BOARD REPORT CD: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT 80000163 DIANE PIAZZA 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 24.25 SPECIAL CENSUS INVOICE TOTAL: 24.25 VENDOR TOTAL: 24.25 R0000164 SCOTT PIERCE 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 41.23 SPECIAL CENSUS INVOICE TOTAL: 41.23 VENDOR TOTAL: 41.23 R0000165 JULIE PRILL 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 27.16 SPECIAL CENSUS INVOICE TOTAL: 27.16 VENDOR TOTAL: 27.16 R0000166 ROBERT SCHULZ 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 16.98 SPECIAL CENSUS INVOICE TOTAL: 16.98 VENDOR TOTAL: 16.98 R0000167 PAMILA SKUDLAREK 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 22.31 SPECIAL CENSUS INVOICE TOTAL: 22.31 VENDOR TOTAL: 22.31 R0000168 JAMES SMITH P35 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 36 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000168 JAMES SMITH 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 7.28 SPECIAL CENSUS INVOICE TOTAL: 7.28 VENDOR TOTAL: 7.28 R0000169 MARY STOUGH 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 38.32 SPECIAL CENSUS INVOICE TOTAL: 38.32 VENDOR TOTAL: 38.32 R0000170 WILLIAM WELCOTT 121205 12/12/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 12/27/05 29.10 SPECIAL CENSUS INVOICE TOTAL: 29.10 VENDOR TOTAL: 29.10 RAKOWS RAKOW'S FURNITURE, INC. • 10830471 11/25/05 01 ADMIN-LOCKING OVERFILE CABINET 01-110-75-00-7003 00102399 12/27/05 360.00 OFFICE EQUIPMENT INVOICE TOTAL: 360.00 VENDOR TOTAL: 360.00 RIVRVIEW RIVERVIEW FORD 113005 11/30/05 01 STREETS-TRUCK PARTS 01-410-62-00-5409 00203053 12/27/05 58.54 MAINTENANCE-VEHICLES INVOICE TOTAL: 58.54 VENDOR TOTAL: 58.54 SAFESUPP SAFETY SUPPLY ILLINOIS P36 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 37 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SAFESUPP SAFETY SUPPLY ILLINOIS 1135259-01 11/07/05 01 WATER OP-GAS MONITOR 51-000-62-00-5407 00202886 12/27/05 4,458.28 TREATMENT FACILITIES O&M INVOICE TOTAL: 4,458.28 VENDOR TOTAL: 4,458.28 SBC SBC 63055311411105 11/25/05 01 PD-POLICE DEPT. FAX 01-210-62-00-5436 12/27/05 30.27 TELEPHONE INVOICE TOTAL: 30.27 63055312101105 11/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 12/27/05 21.39 TELEPHONE INVOICE TOTAL: 21.39 63055315771105 11/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 12/27/05 39.28 TELEPHONE INVOICE TOTAL: 39.28 63055317031105 11/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 12/27/05 19.82 TELEPHONE INVOICE TOTAL: 19.82 63055321551105 11/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 12/27/05 21.08 TELEPHONE INVOICE TOTAL: 21.08 6305534391105 11/25/05 01 ADMIN-CITY HALL CENTREX 01-110-62-00-5436 12/27/05 565.90 TELEPHONE 02 PD-CITY HALL CENTREX 01-210-62-00-5436 565.90 TELEPHONE 03 WATER OP-CITY HALL CENTREX 51-000-62-00-5436 565.89 TELEPHONE INVOICE TOTAL: 1,697.69 P37 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 38 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SBC SBC 63055350831105 11/25/05 01 WATER OP-PUMP HOUSE 51-000-62-00-5436 12/27/05 29.40 TELEPHONE INVOICE TOTAL: 29.40 63055354261105 11/25/05 01 WATER OP-PUMP HOUSE 51-000-62-00-5436 12/27/05 73.10 TELEPHONE INVOICE TOTAL: 73.10 63055375751105 11/25/05 01 ADMIN-CITY HALL FAX 01-110-62-00-5436 12/27/05 26.04 TELEPHONE INVOICE TOTAL: 26.04 63055390161105 11/25/05 01 PD-POLICE DEPT 01-210-62-00-5436 12/27/05 65.02 TELEPHONE INVOICE TOTAL: 65.02 63055392981105 11/25/05 01 ADMIN-CASTLE BANK, SPECIAL 01-110-62-00-5403 12/27/05 568.86 SPECIAL CENSUS 02 CENSUS ** COMMENT ** INVOICE TOTAL: 568.86 63055450311105 11/25/05 01 WATER OP-WELL #8 & #9 51-000-62-00-5436 12/27/05 22.66 TELEPHONE INVOICE TOTAL: 22.66 63088284121105 11/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 12/27/05 21.08 TELEPHONE INVOICE TOTAL: 21.08 VENDOR TOTAL: 2,635.69 SBCLONG SBC LONG DISTANCE 828932136-1205 12/01/05 01 ADMIN-NOV LONG DISTANCE 01-110-62-00-5436 12/27/05 13.34 TELEPHONE P38 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 39 DIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SBCLONG SBC LONG DISTANCE 828932136-1205 12/01/05 02 ADMIN-NOV LONG DISTANCE 01-110-62-00-5403 12/27/05 19.13 SPECIAL CENSUS 03 PD-NOV LONG DISTANCE 01-210-62-00-5436 235.93 TELEPHONE 04 WATER OP-NOV LONG DISTANCE 51-000-62-00-5436 19.07 TELEPHONE INVOICE TOTAL: 287.47 VENDOR TOTAL: 287.47 SCHOPPE SCHOPPE DESIGN ASSOC. 11620 11/14/05 01 ARO-FOX ROAD SUB-AREA STUDY 01-000-13-00-1372 12/27/05 415.60 A/R - OTHER INVOICE TOTAL: 415.60 11631 11/16/05 01 ARO-YORKVILLE BUSINESS CENTER 01-000-13-00-1372 12/27/05 337.50 A/R - OTHER 02 LOT 18 ** COMMENT ** INVOICE TOTAL: 337.50 11632 11/16/05 01 ARO-WESTBURY SOUTH 01-000-13-00-1372 12/27/05 472.50 A/R - OTHER INVOICE TOTAL: 472.50 11633 11/16/05 01 ARO-SWANSON LANE 01-000-13-00-1372 12/27/05 270.00 A/R - OTHER INVOICE TOTAL: 270.00 11634 11/16/05 01 ARO-STONEFIRE 01-000-13-00-1372 12/27/05 337.50 A/R - OTHER INVOICE TOTAL: 337.50 11635 11/16/05 01 ARO-FOX HILL UNIT 6 LOT 1 01-000-13-00-1372 12/27/05 540.00 A/R - OTHER INVOICE TOTAL: 540.00 P39 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 40 PIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SCHOPPE SCHOPPE DESIGN ASSOC. 11636 11/16/05 01 ARO-GRANDE RESERVE O1OTHER _000- 3-00-1372 12/27/05 877.50 A/R - INVOICE TOTAL: 877.50 11637 11/16/05 01 ARO-FE WHEATON 01-000-13-00-1372 12/27/05 130.00 A/R - OTHER INVOICE TOTAL: 130.00 11638 11/16/05 01 ARO-CULVERS 01-000-13-00-1372 12/27/05 270.00 A/R - OTHER INVOICE TOTAL: 270.00 11639 11/16/05 01 ARO-CALEDONIA 01-000-13-00-1372 12/27/05 607.50 A/R - OTHER INVOICE TOTAL: 607.50 VENDOR TOTAL: 4,258.10 SERVMASC SERVICEMASTER COMMERCIAL 7029 11/30/05 01 WATER OP-NOV CLEANING SERVICES 51-000-65-00-5804 00203054 12/27/05 260.00 OPERATING SUPPLIES INVOICE TOTAL: 260.00 VENDOR TOTAL: 260.00 SES SMITH ECOLOGICAL SYSTEMS INC 8055 11/20/05 01 WATER OP-PARTS 51-000-62-00-5408 00202977 12/27/05 110.89 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 110.89 VENDOR TOTAL: 110.89 SEYFARTH SEYFARTH, SHAW, FAIRWEATHER 1192954 11/21/05 01 ADMIN-REVIEW JOB DESCRIPTION 01-110-61-00-5300 12/27/05 511.25 LEGAL SERVICES INVOICE TOTAL: 511.25 VENDOR TOTAL: 511.25 P40 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 41 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SHEDCRAF SHEDCRAFT & DECKS, INC. 121305 12/13/05 01 SEWER IMPROV-LEVEL SHED, 37-000-75-00-7504 12/27/05 128.00 BRUELL STREET LIFT STATION 02 CONCRETE BLOCKS, LABOR ** COMMENT ** INVOICE TOTAL: 128.00 VENDOR TOTAL: 128.00 SHELL SHELL OIL CO. 065159923512 12/02/05 01 STREETS-NOVEMBER FUEL 01-410-65-00-5812 12/27/05 522.55 GASOLINE 02 WATER OP-NOVEBMER FUEL 51-000-65-00-5812 522.54 GASOLINE 03 SEWER OP-NOVEMBER FUEL 52-000-65-00-5812 522.54 GASOLINE INVOICE TOTAL: 1,567.63 VENDOR TOTAL: 1,567.63 SHREDCO SHRED-CO 021138888 12/06/05 01 ADMIN-NOV SHREDDING CHARGE 01-110-62-00-5401 12/27/05 204.00 CONTRACTUAL SERVICES INVOICE TOTAL: 204.00 VENDOR TOTAL: 204.00 SMITH SMITH ENGINEERING 332102 10/24/05 01 ADMIN-TRAVEL DEMAND FORECAST 01-110-65-00-5800 12/27/05 1,235.90 CONTINGENCIES 02 TRANS STUDY, APPROVED @ 9/13 ** COMMENT ** 03 CITY COUNCIL ** COMMENT ** INVOICE TOTAL: 1,235.90 332878 11/30/05 01 STREETS-IN-TOWN DRAINAGE 01-410-75-00-7101 12/27/05 3,791.17 IN TOWN ROAD PROGRAM P41 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 42 CIME: 16:12:00 DETAIL BOARD REPORT CD: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SMITH SMITH ENGINEERING 11/30/05 02 IMPROVEMENTS ** COMMENT ** 12/27/05 332878 INVOICE TOTAL: 3,791.17 VENDOR TOTAL: 5,027.07 STANDARD STANDARD & ASSOCIATES, INC. SA000004285 11/29/05 01 PD-QTY 26 PATROL OFFICER TESTS 01-210-64-00-5607 00303291 12/27/05 606.00 POLICE COMMIS5ION INVOICE TOTAL: 606.00 VENDOR TOTAL: 606.00 STERLING STERLING CODIFIERS, INC. 5094 11/30/05 01 ADMIN-CODE BOOKS 01-110-61-00-5311 12/27/05 1,523.00 CODIFICATION INVOICE TOTAL: 1,523.00 VENDOR TOTAL: 1,523.00 STEVENS STEVEN'S SILKSCREENING 33970 12/01/05 01 PD-QTY 6 PATCHES 01-210-62-00-5421 12/27/05 18.00 WEARING APPAREL INVOICE TOTAL: 18.00 VENDOR TOTAL: 18.00 STREICH STREICHERS I309954 11/29/05 01 PD-UNIFORM SHIRTS 01-210-62-00-5421 00303292 12/27/05 119.85 WEARING APPAREL INVOICE TOTAL: 119.85 I311798 12/06/05 01 PD-BOOTS 01-210-62-00-5421 00303303 12/27/05 118.90 WEARING APPAREL INVOICE TOTAL: 118.90 VENDOR TOTAL: 238.75 P42 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 43 DIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT STROUPS STROUP, SAMUEL 111605 11/16/05 01 PD-REPORT WRITING CLASS 01-210-64-00-5604 00303276 12/27/05 192.00 TRAINING & CONFERENCE INVOICE TOTAL: 192.00 VENDOR TOTAL: 192.00 SWALLOW SWALLOW CONSTRUCTION CORP. 121205-EEI 12/12/05 01 WATER IMPROV-CONTRACT B.3- 41-000-61-00-5400 12/27/05 558,359.10 RADIUM COMPLIANCE -CONTRAC 02 WELLS 3 AND 4 RAW WATER MAIN & ** COMMENT ** 03 KING STREET, FINISHED WATER ** COMMENT ** 04 MAIN ** COMMENT ** INVOICE TOTAL: 558,359.10 VENDOR TOTAL: 558,359.10 TAPCO TRAFFIC & PARKING CONTROL INC 196502CR 04/21/05 01 MFT-SIGNS, INVOICING ERROR 15-000-75-00-7007 12/27/05 -610.80 SIGNS INVOICE TOTAL: -610.80 222187 06/08/05 01 ARO-CORNERSTONE HARDWARE 01-000-13-00-1372 12/27/05 285.80 A/R - OTHER INVOICE TOTAL: 285.80 222910 06/20/05 01 STREETS-PAINT, SIGNS 01-410-65-00-5804 12/27/05 1,373.00 OPERATING SUPPLIES INVOICE TOTAL: 1,373.00 223293 06/24/05 01 ARO-PRAIRE MEADOWS HARDWARE 01-000-13-00-1372 12/27/05 779.00 A/R - OTHER INVOICE TOTAL: 779.00 223306 06/24/05 01 ARO-GRANDE RESERVE #7 HARDWARE 01-000-13-00-1372 12/27/05 350.55 A/R - OTHER INVOICE TOTAL: 350.55 P43 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 44 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT TAPCO TRAFFIC & PARKING CONTROL INC 223711 06/30/05 01 ARO-RAINTREE UNIT #5 HARDWARE 01OTHER -000- 3-00-1372 12/27/05 613.25 A/R - INVOICE TOTAL: 613.25 223944 07/06/05 01 ARO-PRAIRE MEADOWS HARDWARE 01-000-13-00-1372 12/27/05 311.60 A/R - OTHER INVOICE TOTAL: 311.60 223946 07/06/05 01 ARO-GRANDE RESERVE #7 HARDWARE 01-000-13-00-1372 12/27/05 223.70 A/R - OTHER INVOICE TOTAL: 223.70 223952 07/06/05 01 ARO-WHISPERING MEADOWS 01_000-13-00-1372 12/27/05 1,051.65 A/R - OTHER 02 HARDWARE ** COMMENT ** INVOICE TOTAL: 1,051.65 223953 07/06/05 01 ARO-WHISPERING MEADOWS HARD 01-000-13-00-1372 00202759 12/27/05 1,051.65 A/R - OTHER 02 WARE ** COMMENT ** INVOICE TOTAL: 1,051.65 223954 07/06/05 01 ARO-GRANDE RESERVE 5 HARDWARE 01-000-13-00-1372 00202754 12/27/05 311.60 INVOICE TOTAL: 311.60 223955 07/06/05 01 ARO-GRANDE RESERVE #9 HARDWARE 01OTHER -000- 3-00-1372 00202757 12/27/05 467.40 A/R - INVOICE TOTAL: 467.40 223956 07/06/05 01 ARO-GRANDE RESERVE #8 HARDWARE 01OTHER -000- 3-00-1372 00202756 12/27/05 623.20 A/R - INVOICE TOTAL: 623.20 223969 07/06/05 01 MFT-SIGNS 15-000-75-00-7007 12/27/05 281.00 SIGNS INVOICE TOTAL: 281.00 P44 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 45 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT TAPCO TRAFFIC & PARKING CONTROL INC 223970 07/06/05 01 MFT-SIGNS 15-000-75-00-7007 12/27/05 405.00 SIGNS INVOICE TOTAL: 405.00 224465 07/13/05 01 MFT-SIGNS 15-000-75-00-7007 12/27/05 37.63 SIGNS INVOICE TOTAL: 37.63 224663CR 07/15/05 01 ARO-OVERCHARGE CREDIT 01-000-13-00-1372 12/27/05 -1,792.45 A/R - OTHER 02 GRANDE RESERVE ** COMMENT ** INVOICE TOTAL: -1,792.45 224742 06/20/05 01 STREETS-RETURN SIGN 01-410-65-00-5804 12/27/05 -281.00 OPERATING SUPPLIES INVOICE TOTAL: -281.00 233745 11/23/05 01 MFT-SIGNS 15-000-75-00-7007 12/27/05 12.95 SIGNS INVOICE TOTAL: 12.95 233837 11/28/05 01 MFT-SIGNS 15-000-75-00-7007 00203450 12/27/05 87.16 SIGNS INVOICE TOTAL: 87.16 234826 12/08/05 01 STREETS-SIGNS 01-410-75-00-7101 12/27/05 390.90 IN TOWN ROAD PROGRAM INVOICE TOTAL: 390.90 234855 12/08/05 01 STREETS-ST. NAME SIGNS 01-410-75-00-7101 00203463 12/27/05 194.75 IN TOWN ROAD PROGRAM INVOICE TOTAL: 194.75 VENDOR TOTAL: 6,167.54 THOMAS THOMAS ALARM SYSTEMS P45 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 46 DIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM ACCOUNT # P.O. # DUE DATE ITEM AMT VENDOR # DATE # DESCRIPTION THOMAS THOMAS ALARM SYSTEMS 11280503 11/28/05 01 PD-MOVE DVD RECORDER TO 01_210-62-00-5COMPUTE11 00303293 12/27/05 665.00 MAINTENANCE 02 CONFERNCE ROOM ** COMMENT ** INVOICE TOTAL: 665.00 VENDOR TOTAL: 665.00 ULRICH ULRICH CHEMICAL, INC. 242075 11/23/05 01 WATER OP-CHEMICALS 51-000-65-00-5820 00202976 12/27/05 410.50 CHEMICALS INVOICE TOTAL: 410.50 242076 11/28/05 01 WATER OP-DEPOSIT RETURN 51-000-65-00-5820 11/28/05 -200.00 CHEMICALS INVOICE TOTAL: -200.00 242077 11/23/05 01 WATER OP-CHEMICALS 51-000-65-00-5820 12/27/05 1,009.88 CHEMICALS INVOICE TOTAL: 1,009.88 242078 11/28/05 01 WATER OP-DEPOSIT RETURN 51-000-65-00-5820 12/27/05 -525.00 CHEMICALS INVOICE TOTAL: -525.00 242081 11/23/05 01 WATER OP-CHEMICALS 51-000-65-00-5820 00202976 12/27/05 1,361.75 CHEMICALS INVOICE TOTAL: 1,361.75 242082 11/28/05 01 WATER OP-DEPOSIT RETURN 51-000-65-00-5820 12/27/05 -600.00 CHEMICALS INVOICE TOTAL: -600.00 VENDOR TOTAL: 1,457.13 UNIQPRD UNIQUE PRODUCTS & SERVICE P46 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 47 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNIQPRD UNIQUE PRODUCTS & SERVICE 144792 12/01/05 01 ADMIN-TOILET PAPER DISPENSER 01-110-65-00-5800 12/27/05 6.00 CONTINGENCIES 02 KEYS ** COMMENT ** INVOICE TOTAL: 6.00 VENDOR TOTAL: 6.00 UPPER UPPER CRUST CATERING INC 1328 11/29/05 01 PD-QTY 70 CPA GRADUATION MEALS 01-210-64-00-5606 00303294 12/27/05 540.00 COMMUNITY RELATIONS INVOICE TOTAL: 540.00 VENDOR TOTAL: 540.00 UPSIL UPS 00004296X2495 12/03/05 01 WATER OP -4 PACKAGES SHIPPED 51-000-65-00-5808 12/27/05 76.25 POSTAGE & SHIPPING INVOICE TOTAL: 76.25 00004296X2505 12/10/05 01 WATER OP -3 PACKAGES SHIPPED 51-000-65-00-5808 12/27/05 95.88 POSTAGE & SHIPPING INVOICE TOTAL: 95.88 VENDOR TOTAL: 172.13 USFILTER US FILTER/CONTROL SYSTEMS FB05751 11/18/05 01 WATER OP-SERVICE WELL #7 51-000-62-00-5407 00203449 12/27/05 816.00 TREATMENT FACILITIES O&M INVOICE TOTAL: 816.00 VENDOR TOTAL: 816.00 V3COMPAN V3 COMPANIES 1005215 11/09/05 01 ARO-YORKVILLE WETLAND DESIGN 01-000-13-00-1372 12/27/05 5,915.00 A/R - OTHER INVOICE TOTAL: 5,915.00 VENDOR TOTAL: 5,915.00 P47 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 48 DIME: 16:12:00 DETAIL BOARD REPORT ED: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT VSP VISION SERVICE PLAN 120105 12/01/05 01 ADMIN-DEC VISION INSURANCE 01-110-5 - 000-5205/VISION A 12/27/05 757.54 BINVOICE TOTAL: 757.54 VENDOR TOTAL: 757.54 WASTE WASTE MANAGEMENT 2414564-2011-6 12/01/05 01 HEALTH & SANITATION -NOVEMBER 01-540-62-00-5442 12/27/05 48,932.24 GARBAGE SERVICES 02 GARBAGE PICK UP ** COMMENT ** INVOICE TOTAL: 48,932.24 VENDOR TOTAL: 48,932.24 WEBLINX WEBLINX INCORPORATED 3346 12/05/05 01 ADMIN-DEC 05 WEBSITE CHARGES 01-110-62-00-5401 12/27/05 100.00 CONTRACTUAL SERVICES INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 WHOLTIRE WHOLESALE TIRE 111416 11/08/05 01 PD-M11 FRONT ROTORS 01-210-62-00-5409 00303274 12/27/05 345.88 MAINTENANCE - VEHICLES INVOICE TOTAL: 345.88 111644 11/28/05 01 PD-WIPER BLADES 01-210-62-00-5409 12/27/05 30.88 MAINTENANCE - VEHICLES INVOICE TOTAL: 30.88 111682 11/30/05 01 PD-BATTERY 01-210-62-00-5409 12/27/05 4.80 MAINTENANCE - VEHICLES INVOICE TOTAL: 4.80 VENDOR TOTAL: 381.56 P48 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 49 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WIREWIZ WIRE WIZARD OF ILLINOIS, INC R5742 12/01/05 01 WATER OP-MONITOR BURGLAR ALARM 51-000-62-00-5401 00203447 12/27/05 69.00 CONTRACUAL SERVICES 02 CO 101 BEAVER STREET ** COMMENT ** INVOICE TOTAL: 69.00 R5744 12/01/05 01 WATER OP-MONITOR BURGLAR ALARM 51-000-62-00-5401 00203447 12/27/05 69.00 CONTRACUAL SERVICES 02 O 610 TOWER LANE ** COMMENT ** INVOICE TOTAL: 69.00 R5745 12/14/05 01 WATER OP-MONITOR BURGLAR ALARM 51-000-62-00-5401 00203447 12/27/05 69.00 CONTRACUAL SERVICES 02 O 1 WEST VALLEY ** COMMENT ** INVOICE TOTAL: 69.00 R5746 12/01/05 01 WATER OP-MONITOR BURGLAR ALARM 51-000-62-00-5401 00203447 12/27/05 69.00 CONTRACUAL SERVICES 02 O 6775 ROUTE 47 ** COMMENT ** INVOICE TOTAL: 69.00 VENDOR TOTAL: 276.00 WTRPRD WATER PRODUCTS, INC. 0184919 11/04/05 01 WATER OP-PARTS 51-000-65-00-5804 00202900 12/27/05 143.76 OPERATING SUPPLIES INVOICE TOTAL: 143.76 0185359 11/17/05 01 WATER OP-PARTS 51-000-65-00-5804 00202900 12/27/05 298.04 OPERATING SUPPLIES INVOICE TOTAL: 298.04 VENDOR TOTAL: 441.80 WYETHATY JOHN JUSTIN WYETH 486 12/09/05 01 SEWER IMPROV-ROB ROY CREEK 37-000-75-00-7505 12/27/05 412.50 ROB ROY CREEK SANITARY P49 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 50 TIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WYETHATY JOHN JUSTIN WYETH 486 12/09/05 02 INTERCEPTOR ** COMMENT ** 12/27/05 INVOICE TOTAL: 412.50 487 12/09/05 01 ADMIN-LEGAL SERVICES 01-110-61-00-5300 12/27/05 412.50 LEGAL SERVICES 02 BLDG/ZONE-LEGAL SERVICES 01-220-61-00-5300 1,275.00 LEGAL SERVICES INVOICE TOTAL: 1,687.50 488 12/09/05 01 ARO-BRISTOL BAY 01-000-13-00-1372 12/27/05 1,462.50 A/R - OTHER INVOICE TOTAL: 1,462.50 489 12/09/05 01 ARO-WOODSTONE 01-000-13-00-1372 12/27/05 225.00 A/R - OTHER INVOICE TOTAL: 225.00 490 12/09/05 01 ARO-BAILEY MEADOW 01-000-13-00-1372 12/27/05 37.50 A/R - OTHER INVOICE TOTAL: 37.50 491 12/09/05 01 ARO-WESTBURY 01-000-13-00-1372 12/27/05 187.50 A/R - OTHER INVOICE TOTAL: 187.50 493 12/09/05 01 ARO-AUTUMN CREEK 01-000-13-00-1372 12/27/05 262.50 A/R - OTHER INVOICE TOTAL: 262.50 494 12/09/05 01 SEWER IMPROV-PUBLIC WORKS 37-000-62-00-5401 12/27/05 337.50 CONTRACTURAL/PROFESSIONAL INVOICE TOTAL: 337.50 495 12/09/05 01 ARO-ASPEN RIDGE 01-000-13-00-1372 12/27/05 150.00 A/R - OTHER INVOICE TOTAL: 150.00 P50 LATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 51 LIME: 16:12:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WYETHATY JOHN JUSTIN WYETH 496 12/09/05 01 ARO-KLEINWACHTER 01-000-13-00-1372 12/27/05 150.00 A/R - OTHER INVOICE TOTAL: 150.00 VENDOR TOTAL: 4,912.50 YBSD YORKVILLE BRISTOL 0480-000378727 11/30/05 01 WATER OP-NOV SLUDGE REMOVAL 51-000-62-00-5407 12/27/05 2,352.92 TREATMENT FACILITIES O&M INVOICE TOTAL: 2,352.92 VENDOR TOTAL: 2,352.92 YOECDEV YORKVILLE ECONOMIC DEV 1623 12/01/05 01 BLDG/ZONE-2006 ANNUAL 01-220-62-00-5432 12/27/05 45,000.00 ECONOMIC DEVELOPMENT 02 EXECUTIVE MEMBERSHIP ** COMMENT ** INVOICE TOTAL: 45,000.00 VENDOR TOTAL: 45,000.00 YOLIBRAR YORKVILLE PUBLIC LIBRARY 113005-DEV 11/30/05 01 TRUST/AGENCY-NOV 2005 95-000-78-00-9009 12/27/05 13,350.00 LIBRARY DEV FEE PAYMENTS 02 DEVELOPMENT FEES ** COMMENT ** INVOICE TOTAL: 13,350.00 VENDOR TOTAL: 13,350.00 YOPDPET YORKVILLE POLICE DEPARTMENT 120605 12/06/05 01 PD-ROSATI'S FOR DEPT. MEETING 01-210-65-00-5804 12/27/05 80.00 OPERATING SUPPLIES 02 PD-MEAL REIMBURSEMENT 01-210-64-00-5605 8.20 TRAVEL EXPENSES INVOICE TOTAL: 88.20 VENDOR TOTAL: 88.20 P51 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 52 LIME: 16:12:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YOPOST YORKVILLE POSTMASTER 121305-PENALTY 12/13/05 01 WATER OP-12/14 PENALTY BILLS 51-000-6& SHIPPING0- 80812/27/05 138.00 PINVOICE TOTAL: 138.00 VENDOR TOTAL: 138.00 YOREC YORKVILLE RECREATION DEPT _ 12/27/05 900.00 113005 CAPITAL 12/16/05 01 TRUST/AGENCY-NOV 2005 PARK/REC PARKS/REC CAPITAL PAYMENTS 02 CAPITAL ** COMMENT ** INVOICE TOTAL: 900.00 VENDOR TOTAL: 900.00 YORKACE YORKVILLE ACE & RADIO SHACK 094337 11/15/05 01 SEWER OP-KEYS 52-000-65-00-5804 12/27/05 3.98 OPERATING SUPPLIES INVOICE TOTAL: 3.98 094473 11/18/05 01 SEWER OP-TAPE 52-000-65-00-5804 12/27/05 10.99 OPERATING SUPPLIES INVOICE TOTAL: 10.99 VENDOR TOTAL: 14.97 YOUNGM YOUNG, MARLYS 110805-TASK 11/08/05 01 ADMIN-11/08 ADMINISTRATIVE 01-110-62-00-5401 12/27/05 51.50 C 02 TASK FORCE MINUTES ** COMMENT ** INVOICE TOTAL: 51.50 VENDOR TOTAL: 51.50 YRKAUTO YORKVILLE AUTO PARTS 722835 11/08/05 01 ENG-SCRAPER, ELECTRICAL UNIT 01-150-62-00-5409 12/27/05 18.86 MAINTENANCE-VEHICLES INVOICE TOTAL: 18.86 VENDOR TOTAL: 18.86 P52 DATE: 12/16/05 UNITED CITY OF YORKVILLE PAGE: 53 TIME: 16:12:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/27/2005 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YRKCHAMB YORKVILLE AREA CHAMBER OF 20495 12/01/05 01 ADMIN-2006 ANNUAL MEMBERSHIP 01-110-64-00-5600 12/27/05 2,500.00 DUES 02 DUES PREMIER LEVEL ** COMMENT ** INVOICE TOTAL: 2,500.00 VENDOR TOTAL: 2,500.00 YRKSTORG YORKVILLE SELF STORAGE, INC 010106-JAN 12/16/05 01 MUNICIPAL BLDG-JAN 2006 RENT 16-000-75-00-7203 12/27/05 150.00 BLDG IMPROVEMENTS-PUBLIC W 02 FOR STORAGE SPACE #83 & #76 ** COMMENT ** INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 TOTAL ALL INVOICES: 1,766,322.70 P53 UNITED CITY OF YORKVILLE PAYROLL SUMMARY PAY PERIOD ENDING 12/10/05 SOCIAL REGULAR, OVERTIME SUB-TOTAL SECURITY IMRF TOTAL ADMINISTRATION $27,570.73 $71.12 $27,641.85 $1,651.79 $1,895.51 $31,189.15 ENGINEERING $9,764.89 $0.00 $9,764.89 $730.69 $794.87 $11,290.45 POLICE $56,431.81 $1,849.02 $58,280.83 $4,441.10 $331.64 $63,053.57 PUBLIC WORKS $24,041.47 $5,256.24 $29,297.71 $2,237.96 $2,326.68 $33,862.35 PARKS $10,438.55 $0.00 $10,438.55 $790.90 $836.35 $12,065.80 RECREATION $13,136.36 $0.00 $13,136.36 $1,000.13 $826.66 $14,963.15 LIBRARY $6,986.47 $0.00 $6,986.47 $534.45 $301.84 $7,822.76 TOTAL $148,370.28 $7,176.38 $155,546.66 $11,387.02 $7,313.55 $174,247.23 SPECIAL CENSUS PAYROLL 11/25/2005 $12,236.57 SPECIAL CENSUS PAYROLL 12/09/2005 $12,755.40 TOTAL PAYROLL 12/10/2005 $174,247.23 TOTAL INVOICES 12/27/2005 $1,766,322.70 TOTAL DISBURSEMENTS $1,953,325.33 P54 ,sED C/T y Reviewed By: J= O-c� Le al : City Council g n Finance El % �_ 1836 Engineer ❑ -C , 4 OCity Administrator El Agenda Item Tracking Number COW 2005-04 1c-ls- `'20 Consultant ❑ Kendall County ♦ ❑ <LE 0" City Council Agenda Item Summary Memo Title: Formation of Senior Advisory Committee City Council/COW/Committee Agenda Date: COW 12/20/05 Synopsis: Council Action Previously Taken: None Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: John Wyeth Legal Name Department Agenda Item Notes: STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE No. 2005- ORDINANCE AMENDING CITY CODE TITLE 2 ADDING A NEW CHAPTER 9 REGARDING FORMATION OF A SENIOR ADVISORY COMMISSION Whereas, the Mayor and Alderman of the United City of Yorkville are aware of and concerned about issues that uniquely impact, effect and are of importance to citizens of advanced age, hereinafter referred to as "Senior Citizens", and Whereas, the Mayor and Alderman recognize that the City can be a leader in addressing issues relating to Senior Citizens, including discussion, application of resources, networking with other public and private agencies, and other actions which generally seek solutions and/or improvements for Senior Citizens, and Whereas, the Mayor and Aldermen believe that a standing commission, to be known as the "SENIOR ADVISORY COMMISSION" can serve the purpose of acting as a clearing house and steering committee to address Senior Citizen related issues, and to work toward such solutions and/or improvements. Whereas the United City of Yorkville has taken up, discussed and considered amending the City Code, Title 7—Boards and Commissions, by adding a new Chapter 9 titled: Senior Resources Commission in the form depicted on the attached Exhibit"A". NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, upon Motion duly made, seconded and approved by a majority of those so voting, that Title 7—Boards and Commissions of the City Code of the United City of Yorkville is hereby amended by adding a new Chapter 9— Senior Advisory Commission as depicted on the attached Exhibit"A". This Ordinance shall be effective upon its passage. WANDA OHARE JOSEPH BESCO VALERIE BURD PAUL JAMES DEAN WOLFER MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2005. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2005. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 DRAFT EXHIBIT 'A' CHAPTER 9 SENIOR ADVISORY COMMISSION 2-9-1: COMMISSION ESTABLISHED: There is hereby established a citizens' commission, which shall be known as the City of Yorkville Senior Advisory Commission, for the purpose of of acting as a clearing house and steering committee to address Senior Citizen related issues, and to work toward such solutions and/or improvements. Said Commission shall from time to time report on its activities and make recommendations to the Mayor and City Council. 2-9-2: COMPOSITION; APPOINTMENT; TERMS OF OFFICE: A. The members of the Senior Advisory Commission shall be composed of seven (7) residents of the City, one of whom shall be appointed chairman. The appointments to the Commission shall be made by the Mayor, with the advice and consent of the City Council. In addition to the seven (7) members, the Mayor or the Mayor's designee shall serve as an ex officio member. B. The term of office to this Commission shall be for a period of three (3) years. However, members appointed at the onset shall be for the following terms: three (3) members shall serve for two (2) years, two members shall serve for three (3) years and two (2) members to serve for one year. C. After the expiration of the member's initial term, all successors shall be appointed for three (3) years. D. The Commission shall meet on a monthly basis unless approved by the Commission and the Mayor, with proper notification of a cancellation or meeting date change. E. The Commission shall submit in writing an annual report summarizing their activities and recommendations to the Mayor and City Council. 2-6-3: EXPENDITURES: The Senior Advisory Commission shall be authorized to expend no Municipal funds; provided, however, the Commission may recommend to the City Council such expenditures and appropriations as it deems expedient or advisable. MA 41C)k. `��O Cary Reviewed By: J2 ft O Legal City Council ari1.r� „ Finance ❑ EST. 1B36 tftwinEngineer ❑ -� City Administrator ❑ Agenda Item Tracking Number � `20 Consultant ❑ COW 2005-02 44C E XVN' ❑ City Council Agenda Item Summary Memo Title: Draft City Administrator Ordinance City Council/ COW/ Committee Agenda Date: COW—November 15, 2005 Synopsis: Council Action Previously Taken: None Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: John Wyeth Legal Name Department Agenda Item Notes: �`.,tio c,r o United City of Yorkville J .n County Seat of Kendall County °' 800 Game Farm Road EST.IN ,` 1836 Telephone:Yorkville, IllinPois630-553-4350 , 60560 ~ 1,11LI-si Fax: 630-553-7575 . °""" i.= Website: www.yorkville.il.us <CExL‘e Date: November 29, 2005 To: Mayor Arthur F. Prochaska, Jr. From: John H. Crois Cc. Aldermen and John Wyeth Subject: City Administrator Ordinance I am reviewed the City Administrator Ordinance and I submit the following suggestions for your consideration. 1. In section B.1, I would suggest adding that the Administrator is chosen solely on his/her qualifications without consideration of the candidates' race, sex,politics, or religious beliefs. 2. In section D, I would suggest that the administrator enforce all the laws and ordinances of the City be added. 3. It was explained to me that the ordinance was not as specific as the model in relations to duties because the council want to list the specific duties in the position's job description. If this is the intent, I would suggest referencing the job description in the last sentence of the ordinance. If you have any questions or need clarification of any of the items above, please contact me. DRAFT 1-6D-1 CITY ADMINISTRATOR A. OFFICE CREATED: The office of City Administrator is hereby created. Wherever in this code or other ordinances of the city the term "office of City Administrator shall appear, it shalt mean and it shall be synonymous with the term "City Administrator." B. APPOINTMENT, TERM, REMOVAL: 1. The City Administrator shall be appointed by the mayor, by and with the advice and consent of the City Council; 2. The mayor, with the approval of the City Council, may remove the City Administrator at any time, pursuant to the requirements for removal of appointed officers established by the Illinois Municipal Code. 3. Pursuant to that Municipal Code, the mayor must report the reason for removal not less than five days nor more than ten days after removal. If the City Council disapproves of the removal, it can, by a two-thirds vote, reinstate the administrator to office. C. COMPENSATION, BOND: The City Administrator shall receive such compensation as shall be fixed by ordinance, resolution, or vote of the City Council. The City Administrator shall furnish a bond in such amount and with such surety as may be approved by the mayor and City Council, conditioned upon the faithful performance of the administrator's duties, and shall indemnify the city for any loss suffered by reason of neglect of such duty or failure to perform the same. The city shall pay the cost of the bond. D. GENERAL DUTIES: s' �P 1. The pain;-rI #h City Administrator provide information and advice to the City Council on issues pending before the City Council, including such issues as annexation agreements, boundary agreements, amendments to existing ordinances and resolutions, and new legislation. 2. The City Administrator shall direct, supervise and coordinate the administration of all departments, offices, and agencies of the City, except for the Police Department, the Department of Parks and Recreation, the Administrative Assistant to the City Council, and the Community Relations Dept., and/or as otherwise provided by law; 3. The City Administrator shall advise the Mayor and City Council on policy issues affecting all aspects of the City organization; 4. The City Administrator shalt oversee the hiring, assignment, promotion and firing of all City employees except for those in the Police Dept., and Parks and Recreation Dept. 5. The City Administrator shall keep the City Council advised as to the present financial condition and future needs of the City; j,. klej.)14 cLUdi C , ilLe � p'..�-C-1-_ 1''7)( The Case for Hiring a Manager/Administrator by Carol B. Zar, Executive Director ( LI/ Li°d%a Illinois City/Count Management Association 41646-0 , Center for Governmental Stu ies Northern Illinois University During the recent elections, a number of communities in Illinois held referenda concerning the hiring of managers and administrators for their governing bodies. In some cases, the referenda were passed and the governments will be seeking to hire a new staff member; in other cases the referenda were defeated and no such individual will be brought on board. Some Councils and Boards have made the decision to hire an administrator without holding referenda and have faced political flak because of their decision. Why is this such a controversial issue? What can a manager/administrator do for a community? Professional management adds the expertise which comes from having an individual trained in the field of local government participate in the running of the municipality. According to data gathered by the International City/County Management Association, two-thirds of U.S. cities with populations over 2500 now operate with a chief administrative officer in place. Managers have a variety of responsibilities. They organize and work with department heads, front line supervisors and technical staff to implement programs and deliver public services. They are knowledgeable about changing and expanding state and federal regulations, public finance and public budgeting. They have access to information about the latest trends in infrastructure improvements and economic development practices. Through their professional contacts, they share a wealth of information and experience about the successful operations of municipal government. Professional administrators have the skills to take a problem or opportunity facing a community, research the options available for dealing with the situation, present the pros and cons of those options to the governing body, and then implement the final decision reached by the elected officials. They are able to engage in long-range planning which is necessary to the smooth functioning of today's community. They also have the time and expertise to oversee the day-to-day operations of the municipality. The elected officials, mayor and council, however, retain the responsibility for choosing the options and plans which best fit their community. If professional management simply lends knowledge and experience to municipal government, why is it controversial? First, there is a misconception that professional management requires or implies a change in the form of government. While there are approximately one hundred communities in Illinois operating under the city manager form of government, there are many others that employ an administrator but continue to operate as mayor-council governments. These range in size from the City of Rockford with over 130,000 population to the City of El Paso with only 2,500. Clearly, it is not necessary to change the form of government to benefit from the professional management or to be of any particular size. Second, there is apprehension that hiring an administrator dilutes the authority of the mayor and the council. Again, this is not the case. The mayor and council continue to have not only the authority but the responsibility to set the course for the city. They can rely on the administrator to provide them with information, to spell out choices, to develop alternate funding mechanisms, and, in general, to provide professional advice; but the mayor and the council must still provide the political will and leadership to get projects done and make the final decisions on how those projects and services will be funded. Third, communities fear that the addition of an administrator will substantially increase the cost of doing business. While an initial outlay for salary and benefits is, of course, necessary, in the tong run the cost of doing business should be contained and the budget and finance experience which such an individual brings should allow the city to operate in a more efficient financial manner. In addition, the administrator's knowledge of alternate funding sources and an understanding of the many options available should provide the community with a range of options for financing specific projects and services which might otherwise be overlooked. In a time when many communities are undergoing development pressures, having an individual on board with the education and experience to manage the day-to-day affairs of the city, to deal with developers and entrepreneurs in a prompt and professional way, and to assist the community in long range planning is a must. On the other hand, communities that are coping with a declining commercial, industrial, or even residential base can also benefit from the knowledge and expertise which professional management can provide in seeking ways to maintain a viable fiscal posture. Can a community afford a manager/administrator? Is it in the community's best interest to have such expertise? Many successful communities have responded with a resounding Yes! If you and your community are interested in more information about hiring an administrator or manager, feel free to contact the Illinois City/County Management Association Secretariat, Center for Governmental Studies, Northern Illinois University, DeKalb, IL 60115 or call Carol Zar at 815/753- 0927. DRAFT STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE No. 2005- ORDINANCE AMENDING CITY CODE TITLE 1 --ADMINISTRATION, CHAPTER 6–MUNICIPAL OFFICERS AND EMPLOYEES NEW ARTICLE "D" CITY ADMINISTRATOR REGARDING CITY ADMINISRATOR ORDIANCE Whereas the United City of Yorkville has taken up, discussed and considered amending the City Code (Title and Chapter as referenced above) regarding the City Administrator, and Whereas the Mayor and City Council have discussed that it may be prudent to amend Title l -- Administration, Chapter 6–Municipal Officers and Employers by adding new Article "D" City Administrator depicted on the attached Exhibit"A". NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, upon Motion duly made, seconded and approved by a majority of those so voting, that Title 1 --Administration, Chapter 6—Municipal Officers and Employees of the City Code of the United City of Yorkville is hereby amended by adding new Article "D" City Administrator, as depicted on the attached Exhibit"A". This Ordinance shall be effective upon its passage. WANDA OHARE JOSEPH BESCO VALERIE BURD PAUL JAMES DEAN WOLFER MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2005. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2005. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 DRAFT 11.10.05 1-6D-1 CITY ADMINISTRATOR A. OFFICE CREATED: The office of City Administrator is hereby created. Wherever in this code or other ordinances of the city the term "office of City Administrator" shall appear, it shall mean and it shall be synonymous with the term "City Administrator". B. APPOINTMENT, TERM, REMOVAL: 1. The City Administrator shall be appointed by the mayor, by and with the advice and consent of the city council. 2. The mayor, with the approval of the city council, may remove the City Administrator at any time pursuant to the requirements for removal of appointed officers established by the Illinois municipal code. C. COMPENSATION, BOND: The City Administrator shall receive such compensation as shall be fixed from time to time by ordinance, resolution, or vote of the city council. The City Administrator shall furnish a bond in such amount and with such surety as may be approved by the mayor and city council, conditioned upon the faithful performance of the administrator's duties, and shall indemnify the city for any loss suffered by reason of neglect of such duty or failure to perform the same. The city shall pay the cost of the bond. D. GENERAL DUTIES: The City Administrator, on acting on behalf of the Mayor, shall direct, supervise and coordinate the administration of all departments, offices, and agencies of the City, except the Police Department, the Department of Parks and Recreation and Community Relations Director, and/or as otherwise provided by law; the City Administrator shall be responsible to respond to and advise the Mayor and Aldermen on issues that may at any time currently be before the City Council affecting any and all aspects of City organization to the best of his ability and competence; to advise and consult with City Officers and officials, and to the extent required by ordinance, with the Mayor and Aldermen regarding hiring, assignment, promotion and firing of employees in all departments except Police and Parks and Recreation. The Mayor and Aldermen shall advise all Officers, officials and employees to cooperate with and assist the City Administrator and to seek the advice of the City Administrator on administrative and policy questions. The City Administrator shall attend all regular and special meetings of the City Council, excepting scheduled vacations, sickness and other excused absences. The City Administrator shall perform such other duties as may be prescribed by ordinance or directed by the Mayor and Aldermen. DRAFT 11.10.05 1-6D-1 CITY ADMINISTRATOR A. OFFICE CREATED: The office of City Administrator is hereby created. Wherever in this code or other ordinances of the city the term "office of City Administrator" shall appear, it shall mean and it shall be synonymous with the term "City Administrator". B. APPOINTMENT,TERM,REMOVAL: 1. The City Administrator shall be appointed by the mayor, by and with the advice and consent of the city council. Deleted:3 The mayor, with the approval of the city council, may remove the Cit Administrator at any time pursuant to the requirements for removal of appointed officers established by the Illinois municipal code. C. COMPENSATION,BOND: The City Administrator shall receive such compensation as shall be fixed from time to time by ordinance, resolution, or vote of the city council. The City Administrator shall furnish a bond in such amount and with such surety as may be approved by the mayor and city council, conditioned upon the faithful performance of the administrator's duties, and shall indemnify the city for any loss suffered by reason of neglect of such duty or failure to perform the same. The city shall pay the cost of the bond. D. GENERAL DUTIES: The City Administrator, on acting on behalf of the Mayor, shall direct, supervise and coordinate the administration of all departments, offices, and agencies of the City, except the Police Department, Deleted:and the Department of Parks and Recreation and Community Relations Director, and/or as otherwise provided by law; the City Administrator shall be .- Deleted:policy responsible to respond to and advise the Mayor and Aldermen on jssues that may at any time currently be before the City CounciLaffecting any and all Deletea. aspects of City organization to the best of his ability and competence; to Deleted:Village advise and consult with City Officers and officials, and to the extent required - by ordinance, with the Mayor and Aldermen regarding hiring, assignment, promotion and firing of employees in all departments except Police and Parks and Recreation. The Mayor and Aldermen shall advise all Officers, officials and employees to cooperate with and assist the City Administrator and to seek the advice of the City Administrator on administrative and policy Comment(ii]:Note the alternate questions. The City Administrator shall attend all regular and special language below. As written the admonition is advisor. Below it is more meetings of the City Council, excepting scheduled vacations, sickness and mandatory. Your City Attorney's choice would be the language as written here, other excused absences. The City Administrator shall perform such other and not the language below,however,I wanted to provide the alternative for your duties as may be prescribed by ordinance or directed by the Mayor and `review. Aldermen. Deleted:!] ALTERNATE LANGUAGE RE COMMUNICATION WITH EMPLOYEES:¶ "The Mayor and Aldermen shall advise all Officers,officials and employees to cooperate with and assist the City Administrator and to seek the advice of the City Administrator on administrative and policy questions before ', communicating with any elected official. Except in an emergency, no individual elected official shall issue any directive to any City employee without first consulting with the City Administrator. In case of any directive issued in an emergency,the elected official shall inform the City Administrator of the circumstances at the first opportunity."' ,cED Co). Reviewed By: J 0 Legal ElCity Council n, In,;, Finance CIEST. 1836 Engineer 111 -t a y City Administrator ElAgenda Item Tracking Number �� 0.. Consultant El ADM 2005 - 23 <LE 0' City Council Agenda Item Summary Memo Title: City Administrator Job Description City Council/COW/Committee Agenda Date: City Council—Dec. 20, 2005 Synopsis: Copies of current job description, clean and track changes of revisions suggested by Tony Graff on August 1, 2005, and memo of policy decisions Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Direction on further revisions, move to City Council or Administrative Task Force Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Document 1) the current City Administrator job description; Document 2) track changes copy of the job description with revisions supplied by Tony Graff on August 1, 2005; Document 3) clean copy of Document 2; Document 4) Salary Survey; Document 5) Policy decisions memo for experience and education requirements and salary range recommendation ,ctifl cir o United City of Yorkville -n County Seat of Kendall County �''` 800 Game Farm Road EST. 1836 Yorkville, Illinois, 60560 ,� ~` Telephone: 630-553-4350 0-A 0 Fax: 630-553-7575 4. Kenall `o'" �� Website: www.yorkville.il.us G`<te `vti Date: November 30, 2005 To: Bart Olson From: John H. Crois Cc: Administration Committee Members Subject: City Administrator Job Description After reviewing the draft of the City Administrator Job Description, I would make the following suggestions. 1. I would suggest moving the last sentence in the first paragraph to the section entitled"Requirements". It could be restated as the ability to recognize and handle appropriately information of a confidential nature. 2. In Essential Job Functions item 10, is the Economic Development Director Lynn Dubajic? If so, Economic Development Director should be replaced with Executive Director of the Yorkville Economic Development Corporation. 3. In Essential Job Function item 14, is the City Planner an outside consultant or an in-house planner? If it is an outside consultant, it should say City Planning Consultant. If it is an in-house Planner,the item should be removed since the planner will be supervised by the Community Development Director. UNITED CITY OF YORKVILLE CITY ADMINISTRATOR—JOB DESCRIPTION Department: Administration Reports to: Mayor Status: Full Time Position Description Overview This position acts as an administrative employee that reports directly to the Mayor and City Council. Supervises,oversees,monitors,and participates in assigned projects and programs. Assists the Mayor and City Council in various administrative tasks including organizational and financial analyses. Conducts analyses of municipal policies and procedures. Develops and maintains the City personnel and purchasing policies. Directly supervises employees. Assists with the preparation, administration,and monitoring of the city's operating and capital budgets. Essential Job Functions 1.- Analyze and recommend to the Mayor and City Council long-term financing plans and assist in the implementation of the adopted plan. 2. Participate in the development and review of the City-wide budget and tax levy process. 3. Assists in the development,planning,and implementation of goals and objectives related to the overall administrative activities and operations of the City. 4. Conducts special studies and analyses as assigned by the Mayor and City Council. 5. Investigates and prepares reports on specific requests and complaints pertaining to various governmental activities. 6. Attends meetings of Plan Commission,Chamber of Commerce,City Council, Administration Committee,Economic Development Committee,and Committee of the Whole or others as directed by the Mayor. 7. Assists in City land acquisition and development processes. 8. Manages the Administrative Office including Engineering,Building and Zoning,and Utility Billing. 9. Oversees the operation of the Public Works Department. 10.Works directly with the Economic Development Director on important economic projects. 11.Assigns tasks with completion time frames to Department Heads as appropriate. 12.Works with the Director of Parks and Recreation to implement plans approved by the Park Board and the City Council. 13.Works with the Finance Director on the budget and on the Tax Levy. a. Performs duties as Budget Officer until the position is filled by the Mayor and the City Council. 14.Oversees all work done by the City Planner. 15.Works with other agencies to implement the directives of the Mayor. 16.Performs other related duties as assigned. Requirements 1. Ability to communicate clearly and concisely in both oral and written format. 2. Ability to establish and maintain good working relationships with City Officials,employees, and the residential and business community. 3. Thorough knowledge of the functions of various municipal/business services and of personnel and financial management functions. 4. Ability to understand,follow general instructions,and carry out policy decisions and/or recommendations quickly and accurately. 5. Possess the initiative to seek out and define problem areas,analyze situations,provide alternatives and recommend solutions. 6. Possess the ability to pursue grants. Experience and Education 1. Bachelor's degree or equivalent in Business or Public Administration required,Master's Degree preferred. 2. Three years experience in Public Administration or Business Management with previous experience in a full service municipality. 3. Must possess valid State of Illinois Class D driver's license. 4. Must have successfully completed a background investigation Deleted: with findings of good ------ - character and no felony convictions. 5. Have experience in writing and securing grants for public use projects. The duties listed above are intended only as illustrations of the various types of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of Page 2 of the job change. UNITED CITY OF YORKVILLE CITY ADMINISTRATOR—JOB DESCRIPTION (Draft,Tony Graff's recommended revisions,Autust 1.2005) Department: Administration Reports to: Mayor&City Council Immediate Supervisor: Mayor Supervises: Administrative Office Staff and Department Heads Status: Full Time,Non Exempt Position Description Overview This position acts as an administrative employee that reports directly to the Mayor and City Council. Supervises,oversees,monitors,and participates in assigned projects and programs. Assists the Mayor and City Council in various administrative tasks including organizational and financial analyses. Conducts analyses of municipal policies and procedures. Develops and maintains the City personnel and purchasing policies. Directly supervises employees. Assists with the preparation, administration,and monitoring of the city's operating and capital budgets. Position requires frequent handling of confidential information. -- - --- -- ----- -....- -- ---- -- - --- --_. - - -- - --- .. - -- 1.Deleted: ed:(neenati1dlanguage on handling of • Essential Job Functions 1. Analyze and recommend to the Mayor and City Council long-term financing plans and assist in the implementation of the adopted plan. 2. Participate in the development and review of the City-wide budget and tax levy process. 3. Assists in the development,planning,and implementation of goals and objectives related to the overall administrative activities and operations of the City. 4. Conducts special studies and analyses as assigned by the Mayor and City Council. 5. Investigates and prepares reports on specific requests and complaints pertaining to various governmental activities. 6. Attends meetings of Plan Commission.Chamber of Commerce,City Council. Administration Committee,Economic Development Committee,and Committee of the Whole or others as directed by the Mayor. 7. Assists in City land acquisition and development processes. 8. Manages the Administrative Office day to day operations --;Deleted: including Engineering. __ Building and Zoning,and Utility Billing 9. 0.Supervises_the following department heads_Finaice Director.Public Works Superintendent,- -.:Deleted:Oversees the operation of the Cly Engineer,Community Development Director and works in cooperation with the Chief Public Works Department of Police and Executive Director of Parks and Recreation. 1 De1eted:c 10.Works directly with the Economic Development Director on important economic projects. 11.Assigns tasks with completion time frames to Department Heads as appropriate. 12.Works with the Director of Parks and Recreation to implement plans approved by the Park Board and the City Council. 13.Works with the Finance Director on the budget and on the Tax Levy. • Deleted:Pertonns duties as Budget 14.Oversees all work done b the Cit Planner. Officer until the position is sued n�the y y Mayor and the City Council 1 Formatted:Indent:Left: 0.75" 15. Works with other agencies to implement the directives of the Mayor. 16.Performs other related duties as assigned. Requirements 1. Ability to communicate clearly and concisely in both oral and written format. 2. Ability to establish and maintain good working relationships with City Officials,employees, and the residential and business community. 3. Thorough knowledge of the functions of various municipal/business services and of personnel and financial management functions. 4. Ability to understand,follow general instructions,and cavy out policy decisions and/or recommendations quickly and accurately. 5. Possess the initiative to seek out and define problem areas,analyze situations,provide alternatives and recommend solutions. 6. Possess the ability to pursue grants. Experience and Education 1. Bachelor's degree or equivalent in Business or Public Administration required,Master's Degree preferred. 2. Three years experience in Public Administration or Business Management with previous experience in a full service municipality. 3. Must possess valid State of Illinois Class D driver's license. 4. Must have successfully completed a background investigatio - 1 Deleted: with findings of good 1 character and no felony convictions. 5. Have experience in writing and securing grants for public use projects. The duties listed above are intended only as illustrations of the various types of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of Page 2 of the job change. UNTIED CITY OF YORKVILLE CITY ADMINISTRATOR—JOB DESCRIPTION (Draft,Tony Graft's recommended revisions,August 1, 2005) Department: Administration Reports to: Mayor & City Council Immediate Supervisor: Mayor Supervises: Administrative Office Staff and Department Heads Status: Full Time,Non Exempt Position Description Overview This position acts as an administrative employee that reports directly to the Mayor and City Council. Supervises, oversees, monitors, and participates in assigned projects and programs. Assists the Mayor and City Council in various administrative tasks including organizational and financial analyses. Conducts analyses of municipal policies and procedures. Develops and maintains the City personnel and purchasing policies. Directly supervises employees. Assists with the preparation, administration, and monitoring of the city's operating and capital budgets. Position requires frequent handling of confidential information. Essential Job Functions 1. Analyze and recommend to the Mayor and City Council long-term financing plans and assist in the implementation of the adopted plan. 2. Participate in the development and review of the City-wide budget and tax levy process. 3. Assists in the development, planning, and implementation of goals and objectives related to the overall administrative activities and operations of the City. 4. Conducts special studies and analyses as assigned by the Mayor and City Council. 5. Investigates and prepares reports on specific requests and complaints pertaining to various governmental activities. 6. Attends meetings of Plan Commission, Chamber of Commerce, City Council, Administration Committee, Economic Development Committee, and Committee of the Whole or others as directed by the Mayor. 7. Assists in City land acquisition and development processes. 8. Manages the Administrative Office day to day operations. 9. Supervises the following department heads, Finance Director, Public Works Superintendent, City Engineer, Community Development Director and works in cooperation with the Chief of Police and Executive Director of Parks and Recreation. 10. Works directly with the Economic Development Director on important economic projects. 11. Assigns tasks with completion time frames to Department Heads as appropriate. 12. Works with the Director of Parks and Recreation to implement plans approved by the Park Board and the City Council. 13. Works with the Finance Director on the budget and on the Tax Levy. 14. Oversees all work done by the City Planner. 15. Works with other agencies to implement the directives of the Mayor. 16. Performs other related duties as assigned. Requirements 1. Ability to communicate clearly and concisely in both oral and written format. 2. Ability to establish and maintain good working relationships with City Officials, employees, and the residential and business community. 3. Thorough knowledge of the functions of various municipal/business services and of personnel and financial management functions. 4. Ability to understand, follow general instructions, and carry out policy decisions and/or recommendations quickly and accurately. 5. Possess the initiative to seek out and define problem areas, analyze situations, provide alternatives and recommend solutions. 6. Possess the ability to pursue grants. Experience and Education 1. Bachelor's degree or equivalent in Business or Public Administration required, Master's Degree preferred. 2. Three years experience in Public Administration or Business Management with previous experience in a full service municipality. 3. Must possess valid State of Illinois Class D driver's license. 4. Must have successfully completed a background investigation. 5. Have experience in writing and securing grants for public use projects. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of Page 2 of the job change. Years in Pay Organization Population Title Exp. Req. Edu Req. Hire Date Exempt Hrs/Yr Pos. Schedule Range Min Range Mid Range Max Actual Last Updated Yorkville, United City of 12,000 City Administrator Yes 0 0 Salaried $76,004 - $103,475 - 9/2/2004 Addison,Village of 37,040 Village Manager Yes 1950 0 - - $130,874 $121,000 6/22/2005 Arlington Heights,Village of 75,181 Village Manager 5-7 years in a municipality with>40,000 population Master's Yes 1950 0 Salaried $113,729 $147,85.1 $181,978 $139,082 2/21/2005 Bannockbum,Village of 1,601 Village Manager 11/25/2002 Yes 2080 2 Salaried - - - $94,000 4/5/2004 Batavia, City of 26,901 City Administrator Yes 2080 0 Salaried - - - $120,000 10/20/2004 Bettendorf,City of 31,615 City Administrator 3/1/1990 Yes 2080 0 $109,999 $109,999 $109,999 $109,999 8/13/2003 Bloomingdale,Village of 21,903 Village Administrator Yes 2080 0 - - - $110,571 9/16/2005 Buffalo Grove, Village of 43,152 Village Manager Yes 2080 0 Salaried - - $164,045 12/2/2004 Champaign,City of 70,306 City Manager Yes 2080 0 Salaried - - - $153,637 6/3/2005 Chesterfield, City of 222 City Administrator 7/4/1988 Yes 2080 16 Salaried $101,089 $121,307 $141,524 $133,311 8/12/2005 prey. experience as an Asst. in a larger municipality,or as Clarendon Hills, Village of 8,257 Village Manager an Adm/Manager in a smaller municipality Master's Yes 0 0 $80,453 $94,533 $108,613 - 10/14/2003 Collinsville, City of 25,384 City Manager 5 years Master's 5/29/2002 Yes 2080 3 Salaried - - - $93,152 3/30/2005 Crystal Lake, City of 40,496 City Manager 5 years Bachelor's 3/10/2003 Yes 2080 2 Salaried - - - $140,000 7/8/2005 Deerfield,Village of 19,426 Village Manager Yes 2088 0 Salaried - - $195,000 $195,00. 0 6/6/2005 DeKalb, City of 41,532 City Manager Yes 1950 0 Salaried $91,679 $115,315 $130,468 - 10/12/2005 Des Plaines,City of 56,229 City Manager 7/21/2003 Yes 1950 2 Salaried - $118,450 8/17/2005 Downers Grove, Village of 49,302 Village Manager Yes 0 0 Salaried - - - $127,500 5/11/2004 East Dundee,Village of 3,156 Village Administrator 9/1/1999 Yes 2080 0 $75,000 - $93,000 $76,274 8/19/2003 Elgin, City of 97,761 City Manager Yes 0 0 - - - $139,757 9/2/2005 Elmhurst, City of 44,352 City Manager Yes 2080 0 Salaried $149,986 $149,986 $149,986 $149,986 6/6/2005 Geneva, City of 22,913 City Administrator 5- 10 years Bachelor's Yes 2080 0 Salaried $73,982 - $107,055 - 6/7/2005 Glencoe,Village of 8,936 Village Manager 5 years Bachelor's 10/8/1975 Yes 2080 0 Salaried - - $136,775 $136,775 10/17/2005 four(4)years administrative experience in a municipal or corporate environment or 7 years or more years of experience either as the Assistant Village Administrator for the Village of Glendale Heights or in some other clearly Glendale Heights, Village of 32,729 Village Administrator management capacity for the Village of Glendale Heights. Bachelor's Yes 2080 0 Hourly $120,640 $126,880 $131,040 $126,880 6/24/2005 Glenview,Village of 44,655 Village Manager Yes 1820 0 Salaried $160,000 $16.0,000 $1.6.0,000 $160,000 3/23/2005 Grayslake,Village of 20,459 Village Manager Yes 2080 20 Salaried - - - $160,000 4/22/2005 Gurnee, Village of 30,709 Village Administrator Yes 2080 1 8 Salaried - - - $139,000 1.1/30/2005 Hanover Park, Village of 37,391 Village Manager 6-10 years Master's 8/1/1978 Yes 1950 0 Salaried $145,600 $145,600 $145,600 $145,600 8/26/2005 Highland Park,City of 31,221 City Manager 5 years Bachelor's Yes 2080 0 Salaried - - - $170,116 6/20/2005 Hinsdale,Village of 17,632 Village Manager 2/25/1980 Yes 2080 4 Salaried - - - $145,602 10/5/2004 Hoffman Estates, Village of 49,823 Village Manager Yes 2080 0 Salaried $135,000 9/21/2005 Huntley,Village of 15,065 Village Manager 9/10/1997 Yes 2080 0 Salaried - - - $105,782 2/20/2004 Joliet, City of 129,519 City Manager 7/12/1976 Yes 2080 18 Salaried $138,779 - $1.92,441 $144,330 1/12/2005 Lake Forest,City of 20,922 City Manager 11/17/1990 Yes 2080 13 Salaried - - $155,000 9/8/2005 Libertyville,Village of 21,665 Village Administrator 10 years Bachelor's 8/5/1991 Yes 2080 14 Hourly $110,240 $137,280 $164,320 - 10/5/2005 Lincolnshire,Village of 6,553 Village Manager 5 years Master's 10/11/1993 Yes 1950 12 Salaried - - - $148,000 8/30/2005 Lincolnwood,Village of 12,101 Village Administrator 10 years Bachelor's 7/1/2003 Yes 2080 0 $119,000 $119,000 $119,000 $119,000 5/13/2003 Lisle,Village of 22,321 Village Manager Yes 2080 0 Salaried - - - $113,547 6/2/2005 Lombard,Village of 42,975 Village Manager 1/7/1985 Yes 2080 19 Salaried - - - $133,980 7/6/2004 Moline, City of 42,927 City Administrator Yes 2080 0 - - - $118,426 8/12/2003 Montgomery,Village of 10,459 Village Manager 6- 10 years Bachelor's 5/1/2000 Yes 2080 4 Salaried - - - $103,030 12/17/2004 Morton Grove, Village of 22,383 Village Administrator 8 years Master's 6/1/2003 Yes 2080 2 Salaried - - - $122,004 2/25/2005 Mount Prospect,Village of 55,028 Village Manager 8 years Master's Yes 0 11 Salaried - - - $134,300 2/8/2005 Mundelein,Village of 32,651 Village Administrator Yes 2080 0 Salaried $111,614 $133,102 $158,726 - 5/10/2005 Naperville, City of 140,106 City Manager 11/1/1997 Yes 2080 6 Salaried - - - $160,834 9/13/2005 Niles,Village of 29,617 Village Manager 5 years Master's 5/1/2002 Yes 0 0 Salaried - - - $139,755 5/10/2005 Northbrook,Village of 34,209 Village Manager 5 years Master's Yes 1950 0 Salaried - - $151,890 9/15/2005 O'Fallon, City of 24,547 City Administrator 11/12/2002 Yes 2080 0 Salaried - - - $89,086 10/11/2005 Oak Park,Village of 50,993 Village Manager Yes 1950 1 Salaried - - $13.5,325 $135,325 5/28/2004 Orland Park,Village of 54,781 Village Manager 5- 10 years Bachelor's 5/2/2000 Yes 2080 5 Salaried - - $105,000 4/21/2005 Palatine,Village of 66,401 Village Manager Bachelor's Yes 1820 0 Salaried - - - $133,000 3/29/2005 Park Ridge,City of 37,185',City Manager Yes 1 1950 0 Salaried $123,048 $147,660 $172,269 $167,352 5/5/2005 Plainfield,Village of 24,647 Villaa Administrator 5/1/1997 Yes 2080 7 Salaried $75,575 - $105,805 $105,277 12/21/2004 City _City 9 5/ 8 Rock Island, of 38,807 Ci Manager 1/5/1987 Yes 2080 0 - - - $105,000. 8/25/2003 j Rolling Meadows, City of 23,990 City Manager NONE Bachelor's ! Yes 2080 0 $103,000 - $113,300 - 2/21/2003 Roselle,Village of 23,367 Village Administrator 5 years Master's 2/1/1991 Yes 1 2080 12 Salaried $90,819 1 - $117,754 - 7/27/2005 Years Pay Organization Population Title Exp. Req. Edu Req. Hire Date Exempt Hrs/Yr in Pos. Schedule Range Min Range Mid Range Max Actual Last Updated Significant experience in the management of local Schaumburg,Village of 73,346 Village Manager government. Master's Yes 0 0 Salaried - - $145,153 $145,153 3/8/2004 Skokie Village of 63,965 Village Manager Yes 2080' Salaried - O' - - I - $196,019 12/1/2005 g is Village__- Village/City Manager No 2080 0' - - - $65,000 6/12/2003 South Chica o Hei hts, of 3,911 - _ - St.Charles, City of 32,13&City Administrator 12 years Master's Yes 2080 0 Salaried $105,24.0 - $15.0,342 - 8/15/2005 Streamwood,Village of 37,125_,Village Manager Yes 2080 0_Salaried - - - $139,450 10/11/2005 Sugar Grove, Village of 7,541 Village Administrator 9/4/2001',Yes 2080 4 Salaried $82,491 - - $100,153 7/5/2005 Tinley Park, Village of 56,274 Village Manager No 2080 0 $82,8.00 - _$106,800_ - 7/10/2003 g VillageManager Hills, Village of 23,446 Mana er 11/16/1998'Yes 130109 6 Salaried - - - $130,109 7/25/2005 West Chicago,City of 26,063 City Administrator 11/23/1998 Yes 2080 0 $85,700 - $119,980 - 8/18/2003 Requires thorough experience in municipal management including experience as an Assistant CityNillage Manager or Administrator in a larger municipality or as a City/Village Westmont,Village of 24,820 Village Manager Manager or Administrator in a smaller municipality; Master's Yes 0 0 Salaried $102,184 $122,621 $143,058 - 2/14/2005 Wheeling,Village of 36,766 Village Manager 9/16/2002 Yes 1980 2 Salaried - - - $135,000 4/22/2005 Wilmette,Village of 27,104 Village Manager Yes 2080 0 Salaried - - - $133,000 2/15/2005 Winfield, Village of 9,655 Village/City Manager Yes 0 0 Salaried $66,422 - $96,986 - 4/6/2004 Winnetka,Village of 12,473 Village Manager Yes 0 13 Salaried - - $182,208 5/4/2005 Woodridge, Village of 33,943 Village Administrator 3/20/1989 Yes 2080 16 Salaried $101,676 - $140,962 $140,962 8/12/2005 AVERAGE $103,583 $130,795 $135,729 $132,662 SUMMARY #of Comparable Group Title responses Low Range Med Range Hiah Range Actual All 69 $103,583 $130,795 $135,729 $132,662 Regional comparables 9 $94,624 $115,315 $137,222 $122,725 Population <25,000 25 $91,165 $118,030 $127,468 $120,376 Population>25,000 44 $117,178 $137,377 $144,820 $138,111 Administrators 20 $97,362 $124,595 $127,654 $115,067 Managers 49 $113,140 $135,446 $143,801 $138,390 Bachelor's 10 $105,372 $127,720 $128,582 $128,686 Masters 131 $106,337 ' $127,651 $141,785 $135,437 1 5+Years 18 $108,373 $137,433 $140,353 $131,979 <5 years 5� $101,569 $114,678 $128,233 $136,017 I I Recommended Salary Range $95,000-$130,000 =`,cw car o United City of Yorkville Memo ` '" 800 Game Farm Road EST. °`"" a. 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 o �� II p � � Fax: 630-553-7575 'kCE ,vv Date: December 15, 2005 To: Committee of the Whole From: Bart Olson, Administrative Intern CC: Subject: City Administrator experience and education requirements; salary recommendation Experience and Education Requirements After looking at the survey responses for education and experience requirements on the City Administrator job description and comparing them against the same survey for the Community Development Director, I have concluded that no patterned correlation between the requirements exist. Several municipalities have less stringent requirements for the City Administrator than the Community Development Director. Upon review of said information, and talking to a few staff members from the municipalities, I feel that this correlation is not important. Many of the surveyed communities have had a chief administrative officer position for quite some time, and thus may not have an official job description. Those that do have an official job description are likely to have created it years ago, before a Community Development Director description. Therefore, the decision on education and experience requirements should be made (at the Council's discretion)to maximize the field of desired candidates alone; the corresponding fields on the job description have not been altered, so as to wait for Council direction. Salary Range Recommendation Based on the attached salary range survey, I feel that a range of$95,000 - $130,000 is reasonable. The main influence for range came from the "regional" and"administrators" comparable groups. ♦,c*,0 C/py Reviewed By: ..s 0o Legal ❑ City Council EST 1836 MI Finance f:1 _ Engineer ❑ �i City Administrator ❑ Agenda Item Tracking Number I. '`�O Consultant GI.4 Kendall Cow* ADM 2005- 24 4CE ,N,. ❑ City Council Agenda Item Summary Memo Title: City Administrator Recruitment& Hiring Proposal City Council/COW/Committee Agenda Date: Administration 12/01/05; COW 12/20/05 Synopsis: Based on the need to hire a City Administrator, staff is recommending to solicit proposals to assist in the recruitment and hiring of the City Administrator by outside consultants. Due to timing, it is also being requested to bring the proposals to the 12/20/05 COW meeting if possible. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: Attached please find proposals from McGrath Consulting and the Par Group. PROPOSAL TO ASSIST IN A CITY MANAGER RECRUITMENT for the City of Yorkville 0 CO. Presented by McGrath CONst I;l'(NG ( RC)Uf INC. December 2006 Company Qualifications McGrath Consulting Group, Inc. is an organization that specializes in public sector consulting. The principals of the company bring over 50 years of experience in providing comprehensive organizational assessments and executive searches that are specifically designed to assist the organizations in securing a candidate that not only fits the required skills and qualifications, but will also fit into the culture of the City of Yorkville. McGrath Consulting Group, Inc was founded in 2000. The principals of the organization are Dr. Victoria McGrath, a former human resources director, and Dr. Tim McGrath. Dr, Victoria McGrath's background as a Human Resource Director has been in both the private and public sectors. In most executive searches we recommend assessment center testing as an option in the recruitment proposal; Dr. Tim McGrath has experience in the development and administration of assessment center testing for a number of organizations. Combined, both partners bring an impressive combination of skills to this project. Both Drs. Victoria and Tim McGrath have had significant experience in the hiring process ranging from the development of position descriptions and profiles, interviewing key mangers and City officials, preparation of job announcements, preparation of advertisements, screening of candidates, facilitating interviews, communication with candidates, facilitating interviews, and assessment testing of the final candidates. Both principals of the company bring unique attributes and perspective to finding and recommending the best candidate to most likely succeed. Recently, McGrath Consulting has added a City Manager to its team to assist in executive searches for City Manager. Prior to forming McGrath Consulting, both principals have been involved in the hiring of Bank Presidents, School Superintendents, Department Heads, as well as many other positions in both the public and private sector. PROJECT PLAN SCOPE Pre-Planning The Consultant's will work with the designated screening committee, Mayor, or Council to develop a specific recruitment plan to ensure a smooth and effective process. It is advisable that the community selects a point person to serve as liaison between the consultant and the City. Before a project begins a meeting is held among the principals of the community to identify the specific qualifications of the candidate and collect information regarding the community. As part of this process, the principal's of McGrath Consulting Group, Inc. 2 McGrath Consulting will schedule interviews (either as a group or individually) with members of the City Council, as well as key department heads, to identify not only the technical skills & qualifications of the desired candidate, but also develop a profile of management skills that will fit the specific organizational culture of the City of Yorkville. This information can be utilized to either develop or update the City Manager job description if appropriate. Recruitment Literature Development Based on the above information, the consultants will prepare a recruitment profile to be distributed to all interested applicants. A draft copy of all materials can be reviewed prior to final distribution (sample attached). The Consultants will develop job announcements from the information obtained during its data gathering. It is recommended that the job announcement be distributed in appropriate publications and the government website(s) to ensure a comprehensive distribution. This type of recruitment typically yields the largest number of qualified candidates. If the City desires that advertisements be placed in any specific local venues, the consultants will assist in this process. Applicant Packet If the City desires, the consultants will work with the community to prepare an application packet to be distributed to all interested applicants. Completed application materials will be sent directly to the consultants. Screening The screening of applicants has multiple layers. The consultants, via paper screening, will do the initial screening to ensure that applicants have the skills, qualifications, and traits determined by the City Council. The consultants will then present a list of candidates for the City to review. The City Council or a separate screening committee will assist in the determination of the candidates to be presented for the first round of interviews. Note: Throughout this proposal we use the term Council as the group we work with; however, that term is used generically and in the pre-planning phase we will identify the individuals and their respective roles. All candidate resumes are summarized and placed into a profile format that allows for equal assessment of the candidates, All candidates profiles will be presented to the City with the candidates divided into three groups - those matching the qualifications, those that may have the qualifications, and the final group of those who do not match the qualifications of the Council. McGrath Consulting Group, Inc. 3 Reference Check A reference check can be conducted of the final candidate(s) either prior to or after the interview process and/or assessment center if desired by the Council. This check will be to verify employment, responsibilities, and answer any questions raised during the candidate review process. The criminal background check is the responsibility of the City. Interviews The consultants will assist the Council in developing a comprehensive interview process. This may include a select screening committee, the full council, key department heads, and if desired, members of the community. In other words, McGrath Consulting does not have a 'canned' approach; rather, we tailor the process to your organization's culture and needs. The consultants will assist the Council in the development of interview questions, as well as, facilitate the interview process. This includes scheduling applicants for the day, preparation of interview questions with copies for all interviewers, facilitating during the interviews, and assisting the interviewers in the decision- making process. In addition to the interview process, the consultants can run an Assessment Center for the evaluation of final candidates. Basic Executive Recruitment Cost: $10,500 - Includes all services described, as well as all Consultant travel costs. Does not include costs associated with advertising, candidate travel, and the Assessment Center option. Assessment Center Testing (Option) Assessment center testing is a comprehensive testing process that not only includes an individual interview, but also places the candidates in various scenarios that attempt to demonstrate the skills required to be a City Manager. Several exercises are developed, specific to the City of Yorkville, that require the candidates to interact with each other demonstrating team abilities; an in- basket exercise that shows organizational skills, problem solving abilities, delegation, as well as the candidates knowledge of personnel issues, legal ramifications and ethical standards. Finally, candidates are required to make a presentation to the assessment team thus demonstrating their public speaking ability. The entire process is developed specifically to meet the needs that the City of Yorkville is facing, as well as a host of other issues that might face a City Manager. The composition of the assessment team has many dimensions. Typical assessment teams consist of members of the City Council, a member of the community, possibly a member of any committees that the City may host, McGrath Consulting Group, Inc. 4 and if desired a department head. However, McGrath Consulting will work with the City in the development of an appropriate team. Assessment Center Services The consultants will provide the following Assessment Center services: • A schedule for each candidate • A schedule for each assessor • Assessor training (morning of the test) • Candidate orientation (prior to the test) • Develop, copy, and administer all testing materials for a maximum of five candidates and four assessors. o All materials remain the property of the McGrath Consulting Group, Inc. as well as all/any written responses/notes by the candidates and/or assessors. All documents will be collected and maintained in confidence by the consultants for a period of three years. • Two test proctors (assures a minimum of one principle of the company) • Provide all evaluation criteria sheets and work sheets for the assessors. • Provide leadership to the assessment team in evaluating candidates and identifying desirable candidate traits. • Assist assessors in developing a candidate-ranking list to be forwarded to the City Council. City of Yorkville (City): • The City will provide a minimum of Iwo rooms that provide privacy and no distractions • Refreshments including lunch for the proctors and assessors only • A map for each candidate showing restaurants and any other external meeting place(s) that might be assigned to the candidates Assessment Center Exercises The following is a description of assessment testing exercises. 1st - Leaderless Group (60 minutes) 2nd — In-basket (60-90 minutes) - Candidate explanation (20 minutes/candidate) 3rd — Impromptu Oral Presentation (10 minutes/candidate) 4th — Structured Oral Interview Note: The exact make-up of the assessment center will be developed with the City Council to ensure that the appropriate testing is utilized to evaluate specific skills and qualifications. McGrath Consulting Group, Inc. 5 Assessment Center Cost: $6,500: Cost in addition to executive recruitment fee and does not include advertising and candidate travel expenses. General Information: Applicant Communication The consultants will be the primary communication source for all applicants. The consultants will keep candidates appraised of the process, notify if no longer in consideration, and will also provide feedback to the applicants of their performance during the interview process. Municipal Staff Time The Consultant's will require some time of the City staff in coordinating room needs, scheduling interview dates with all appropriate City personnel, and arranging candidate hotel accommodations (if needed), and directions for the candidates, Further, on the date of the interview or assessment center, assist the consultants and candidates in room logistics, directions, and arranging for lunch to be brought in for the interview team. Other Consulting Services The Consultant's will be responsible for the development and copying of all interview and/or assessment materials, as well as arranging for interview times with the candidates. The Consultant's will also gather and have prepared any pre-interview assignments from the applicants, along with sufficient copies for the interview team's review on the day of the interview Cost Summary Costs associated with recruitment are as follows: Executive Recruitment screening, recruitment, and interview process: (as outlined within this proposal) $10,500 Assessment Center Services.' Assessment Center $ 6,500 (as outlined in this proposal) Costs include consultant's travel, copies, and supplies. Costs do not include advertisement(s), costs associated with candidates (travel, meals, etc), or costs associated with interview/assessment center rooms and/or meals. Project costs are good for 30 days from date of proposal. Guarantee The Consultants will work with the City until an acceptable candidate is offered and accepts the position. Further, if the City dismisses the final candidate within McGrath Consulting Group, Inc. 6 one year from the date of hire, McGrath Consulting will continue to work with the City, at no cost, until the City finds another suitable candidate. The City would only be responsible for advertising costs, candidate travel, and payment to assessors (if applicable). Staff Qualifications Dr. Victoria McGrath has over 17 years experience in the field of human resources. She has served as the Human Resource Director for the City of Brookfield, WI. Prior to joining the City of Brookfield, Dr. McGrath played a leadership role in human resources for the Elmbrook School District, Notre Dame Health Care, Citicorp, and First Interstate Bank. Thus, Dr. McGrath brings a broad perspective to the team having functioned in both public and private sector. In addition to her role as Human Resources Director for the City of Brookfield, Dr. McGrath was a member of a three-person team that acted as assistant City Manager. The City of Brookfield was a mayor-council form of government. Dr. McGrath facilitated a City Council committee that investigated the formation of a City Manager position. The final report recommended that in lieu of a City Manager, a team comprised of the Director of Human Resources, Finance and Operations serve in the City Manager capacity in conjunction with the Mayor. Dr. McGrath served in this capacity for two years. Dr. Victoria McGrath received her doctoral degree from the University of Wisconsin-Milwaukee, focusing on government and its efforts in efficiency. She holds a master's degree in management and a dual bachelor's degree in business and labor relations. She is also an adjunct professor at Webster University in the masters for human resources program, and the University of Wisconsin-Milwaukee teaching on subjects such as management, staffing, and labor relations. Dr. Tim McGrath is President of McGrath Consulting, and has over 33 years of active fire service experience. As an executive board member of the Illinois Fire Chiefs he was responsible for Service Bureau's activities. These included the recruitment, testing, and placement of Fire Chiefs. His practical experience and formal education in management initiatives brings a unique dimension to the consulting team. Dr. McGrath served as the Fire Chief for the Village of Gurnee Fire Department, which serves the 25,000 people of Gurnee as well as another 20,000 in the surrounding fire district, including Six Flags Great America theme park. During his tenure with the Village of Gurnee, Dr. McGrath was involved in the hiring process McGrath Consulting Group, Inc. 7 not only within his department, but also with key positions within the Village. Dr. McGrath leff Gurnee to assume the Fire Chief position of the City of Brookfield, WI, where he managed an all career department. Further, Dr, McGrath served as President of the local School Board. During his tenure as president, he facilitated the hiring of the School Superintendent. Dr. McGrath has a doctorate degree in Management and a dual master's degree in Public Administration and Management. He also holds a bachelor's of science in Education, and an associate degree in Fire Science Management. He is currently an adjunct member of Northwestern University, and Webster University teaching on fire science, local government and management/labor issues. Robert Harrison is currently the City Manager for the City of Wyoming, OH. Mr. Harrison brings the education and knowledge of a city manager's role since he has served in this capacity in a number of communities in the Mid-West. In the event the City elects the Assessment Center option, Mr. Harrison will be an integral part of the Consulting team. McGrath Consulting Group, Inc. 8 City of Wisconsin Rapids RECRUITMENT PROFILE `, FIRE CHIEF CITY OF WISCONSIN RAPID �I This Recruitment Profile provides background information on th_... • munity and the City of Wisconsin Rapids, and outlines factors of qualification and experience identified as necessary and desirable for Candidates for the Fire Chief position. This Profile will be used as a guide in the recruitment process, providing specific criteria by which applications will be screened and individuals selected for final interview and appointment consideration. All inquiries to the recruitment and selection process for the Fire Chief are to be directed to the attention of: McGrath Consulting Group, Inc. P.O. Box 190 Wonder Lake, IL 60097 COMMUNITY BACKGROUND River. The Wisconsin Rapids area is home to 9 of the Fortune 500 companies. At the core of Wood County sits picturesque Wisconsin Rapids, a city of 18,690 residents. Wisconsin Rapids has 16 public and Running through the heart of the city is the parochial grade schools, two junior high Wisconsin River. Dotted by a number of schools, and two high schools. Mid-State small islands, the river is a significant source Technical College holds a full schedule of of the community's economy and daytime courses, as well as, evening courses recreation. It furnishes scenic views as well during the fall and winter months. Located as splendid waterpower, which is used by in the heart of the city is McMillan Memorial the area's large paper mills. The city is a Library, committed to the enhancement of blend of two early towns: Grand Rapids and the community's educational, recreational, Centralia, The City of Grand Rapids, located and cultural life. Seventeen churches of on the east side of the river, received its varying denominations also serve Wisconsin charter in 1869. The City of Centralia, on the Rapids. West Side of the river, received its charter in 1874. The two City governments combined City Government in 1900. The city bore the name Grand Rapids until 1920, when, offer much There exists a spirit of cooperation among confusion with Grand Rapids, Michigan, it's schools, businesses, community name changed to Wisconsin Rapids. organizations, government, and residents that enables the community to achieve its Wisconsin Rapids is 246 miles from Chicago, goals. Wisconsin Rapids values the richness 158 miles from Milwaukee and 178 miles that comes from a diverse population and from Minneapolis. The Wisconsin Rapids offers opportunities to participate in the life area is made up of Wisconsin Rapids, Port of the community for people of all ages and Edward's, Nekoosa and surrounding background and is committed to continual townships along the banks of the Wisconsin improvement. McGrath Consulting Group, Inc. 9 A council/mayor form of government City, houses 4 members of a 10-member governs Wisconsin Rapids. The 8 -member crew. council members are elected from 8 aldermandic districts. Each year, 4 council The Wisconsin Rapids Fire Department is members are elected for 2-year terms, Odd responsible for the operation of the City number aldermandic districts are elected in Ambulance Service at the paramedic level odd years, whereas even number of care. Twenty-three members of the aldermandic districts are elected in even department are certified paramedics. An number years. The City of Wisconsin Rapids essential part of a firefighter/EMT's work prides itself on excellent service delivery, involves performing advanced life support professional management, and prudent procedures and transporting patients, financial policy and management. Fire Chief Qualification Criteria Police & Fire Commission The City of Wisconsin Rapids is seeking The City of Wisconsin Rapids has a 5 superior Candidates committed to member Police & Fire Commission that is excellence in the fire and emergency appointed by the Mayor for 5-year terms. services. The following factors of education, Wisconsin State Statutes 62.13 sets forth the experience, command and management Police & Fire Commission's responsibilities style and personal and professional traits and duties. The main function of the have been identified as necessary for the Commission is to hire the two Chiefs and Fire Chief to succeed in this position department personnel, as well as, approve all department appointments. They also Education and Experience facilitate policy making, consistent with Wisconsin State law for the two public safety Have a bachelor's degree in Fire Science, departments, The Fire Chief has a dual Business, or related field applicable to the relationship -one to the Police & Fire position. Commission and one to the Mayor. Have a proven successful background in Fire Department Emergency Services/Fire Department(s)with increasingly responsible supervisory and The Fire Chief reports directly to the Mayor. managerial experience in a command The department has an officer team capacity. consisting of 4 Assistant Chiefs. Three of the Assistant Shifts are shirt commanders. the Fire Have a minimum of five-(5)years Marshall, the fourth Assistant Chief, is experience in a supervisory and managerial responsible for fire inspection, prevention capacity. and training. This individual also serves as the department's paramedic coordinator. Have sufficient experience and ability to The balance of the Department consists of accurately evaluate operational 27 career, union, members holding the ranks performance, adequacy of staffing and of lieutenant, motor pump operator and appropriateness of organizational structure firefighter/EMT. toward superior performance of the Department mission. The Department has two fire stations. Station One, located on the east side of the Have experience and understanding of City, was constructed in 1982 and in modern operation techniques, methods addition to a fire crew, houses the offices of and practices relating to fire suppression, fire the Chief, the Assistant Chief command prevention and inspection, EMS, training, center, and Fire Marshall/Assistant Chief. public education and administration. Station 2, located on the West Side of the McGrath Consulting Group, Inc. 10 McGrath Consulting Group, Inc. -Management Training - The Consultants Page 1 of 2 PA phone - (815) 728-9111 cGrath fax - (815) 331-0215 CONSULTING GROUP, Inc. [Contact Us 1 Human Resources Emergency Services Please select from below: Please select from below: HR Services Company Principals Emergency Services Compensation & Tim McGrath, Ph.D. Fire- EMS- Police Benefit Analysis Dr. Tim McGrath, President, has over Efficiency Regulatory 33 years of Studies/Audit Compliance '',1- experience in the public sector and Consolidation Human Resource * ,..4' over 5 years r Evaluation � Audit experience as a consultant. Executive p::; Performance Recruitment Management r " As an independent p' Assessment Center I Policies & consultant, since Testing Procedures . 1997, he has been involved in studies in Executive multiple states. His Management Recruitment focus has been on Training Police, EMS, and Fire Mediation Services efficiency studies, Master Planning consolidations, station location and risk management. Dr. Public Speaking McGrath is a retired Fire Chief from two major fire Risk Assessment / departments: The Village of Gurnee IL, and the City of Disaster Brookfield, WI. Preparedness Recent Clients Dr. McGrath has a doctorate degree in Management, and Recent Clients Company Principals his dissertation examined the issue of consolidation in the fire service. Thus, his practical experience and formal Public Speaking Testimonials education in quality initiatives brings a unique dimension to the consulting team. Company Principals Home Dr. McGrath holds a dual master's degree in Public Testimonials Administration and Management, a bachelor's of science in Education, and an associate degree in Fire Science Home Management. He is an adjunct faculty member of Northwestern University, Webster University (Master's level) and Southern Illinois University. He recently taught EMS Management Principles and Incident Command to the United Arab Emirates Police Department. Victoria McGrath, Ph.D., SPHR Victoria McGrath, SPHR is Vice President of McGrath Consulting and has over 17 years of http://www.mcgrathconsulting.com/theconsultants.asp 12/16/2005 McGrath Consulting Group, Inc. - Management Training - The Consultants Page 2 of 2 hands-on experience in the field of human resources. She has served as the Human Resource Director both in the private and public sectors. Most recently, she was employed with the City of Brookfield, WI as the Director of Human Resources. Also for the City of Brookfield, Dr. McGrath worked with the departments of Planning, Engineering, Public Works, Fire, Police, Parks & Recreation, and the Library. Prior to joining the City of Brookfield, Dr. McGrath played a leadership role in human resources for the Elmbrook School District, Notre Dame Health Care, Citicorp, and First Interstate Bank. Overall, Dr. McGrath brings a broad perspective to the team having functioned in both the public and private sector. Victoria McGrath has earned her Ph.D. in the area of administrative leadership focusing on local municipal government and its efforts in quality initiatives. Her dissertation, The Learning Organization: Implications and Lessons for Government, concentrates on local municipalities and the internal systems that have facilitated customer service and quality initiatives. Dr. McGrath holds a master's degree in management and a dual bachelor's degree in business and labor relations. She is an adjunct faculty member of the University of Wisconsin-Milwaukee, and Webster University, instructing in human resources and management topics in the undergraduate and graduate programs. She has also been a faculty member of Southern Illinois University teaching in both the Fire and Health Science program on the subjects of human resources, management, and labor relations. ©Copyright 2003-2005 McGrath Consulting Group, Inc. Website Designed&Hosted by Excalibur Technology Corp. http://www.mcgrathconsulting.com/theconsultants.asp 12/16/2005 McGrath Consulting Group, Inc. -Management Training -Recent Presentations Page 1 of 2 Mc*eV phone - (815) 728-9111 ' fax - (815) 331-0215 CONSULTINGGRt UP, Inc. C ni ct Us J Human Resources Emergency Services Please select from below: Please select from below: HR Services Recent Clients Emergency Services Compensation & • Northfield, IL - Fire Department Audit Fire- EMS- Police Benefit Analysis • Westlake, OH - Fire Department Audit, Master Plan Efficiency Regulatory • College Township, PA - Compensation Study Studies/Audit Compliance • Ferguson Township, PA - Compensation Study • Benton Charter Township, MI - Fire Department Consolidation Human Resource Station Locations Evaluation Audit • Harris Township, PA - Compensation Study • Mount Prospect, IL - Management Training Executive Performance • Patton Township, PA - Compensation Study Recruitment Management • Froedtert Hospital, WI - Emergency Preparedness Training Assessment Center Policies& • Centre Region, PA - Compensation Study Testing Procedures • Richfield, WI - FD. Railroad Crossing Impact, Master Plan Management ExecutiveTraining • Countryside, IL - Employee Manual, Recruitment Compensation, Personnel Investigation • Bridgeview, IL - Consolidation Study, Employee Master Planning Mediation Services Policy Audit • South Milwaukee, WI - Assessment Testing - Risk Assessment/ Public Speaking Police & Fire Chiefs Disaster • Wauconda FD Inc., IL - Consolidation Study Preparedness Recent Clients • Elmbrook Hospital, WI - Emergency Preparedness Training Recent Clients Company Principals • Hanover Park, IL - Fire Department Audit, Master Plan Public Speaking • Barrington/Countryside FPD, IL - Alternative Testimonials Service Methods Company Principals • Waukesha County Technical College, WI Home (HEICS) Testimonials • Menard County, IL - County EMS Plan, Implementation Home • Bristol Kendall, IL - Impact Fees, Station Study • South Milwaukee School Dist. WI - Interim Human Resource Director • Studio S, IL - Employee Handbook • St. Tammany Parish, LA - Fire Department Audit, Master Plan • Illinois Association Chief of Police - Executive Search • Syracuse, IN - Compensation Study • Superior Ambulance, IL - Human Resource Audit • Wisconsin Rapids, WI - Executive Search - Police & Fire • Morton Grove, IL - Management Training • Paducah, KY - Fire Department Audit, Master Plan • Grafton, WI - Fire Department Audit, Staffing • Huntsville, TX - http://www.mcgrathconsulting.com/recentpresentations.asp 12/16/2005 McGrath Consulting Group, Inc. - Management Training - Recent Presentations Page 2 of 2 Classification/Compensation/Performance Evaluation • Dixon, IL - Employee Manual • MABAS Division III, IL - Management Training • Bedford Park, IL - Labor Management Mediation, FD. Audit, Executive Search, Compensation Study • Winneconne, WI - Station Location • Al Ain, UAE - PD. Incident Command & EMS Management Training • Eau Claire, WI - Assessment Testing • Schaumburg, IL - Consolidation Study (SWAT Team) • Franklin, WI - Classification/Compensation Study • Wyoming, OH - Consolidation Study, Executive Search, Assessment Testing • Salem, WI - Consolidation (four departments), Master Plan, Executive Search • Walker, MI - Fire Department Audit, Master Plan ©Copyright 2003-2005 McGrath Consulting Group, Inc. Website Designed&Hosted by Excalibur Technology Corp. http://www.mcgrathconsulting.com/recentpresentations.asp 12/16/2005 McGrath Consulting References Town of Salem, WI—Emergency Safety Director Mr. Joe Meier (262) 843-2313 City of Wisconsin Rapids, WI—Fire Chief and Police Chief Mr. Scott Pietrick (715) 424-1873 Village of Elm Grove—Fire &Police Chief Assessment Center Mr. David DeAngelis, Village Administrator (262) 780-6641 Village of Bedford Park—Fire Chief Executive Recruitment Mayor Dave Brady 708-563-4502 THE PAR GROUP CHICAGO Ilk 0'' Paul A. Reaume, Ltd. 100 North Waukegan Road,Suite 211 Public Lake Bluff, Illinois 60044-1694 Management Consultants TEL 847/234-0005 FAX 847/234-8309 Celebrating Over 30 Years Service www.pargroupltd.com to a National Clientele December 2, 2005 VIA COURIER DELIVERY Ms.Denise Kasper Payroll Benefits Specialist United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Dear Ms. Kasper: We are pleased to respond to your request for our firm to propose how we can assist the City of Yorkville in the successful recruitment, screening, interviewing and selection of Candidates from which the City Council may appoint a City Administrator. The PAR Group-Paul A.Reaume,Ltd. consults exclusively in the public sector, serving the needs of local government nationwide with corporate offices located in suburban Chicago. The PAR Group was founded by Paul A. Reaume, a former City Manager who provided consulting search services to local governments nationwide continuously for thirty years.Robert A.Beezat, also a former City Manager and long-time associate of Paul Reaume, has succeeded Mr. Reaume as President of the firm. Mr. Beezat is leading the firm forward in the same traditions of excellence and integrity established by Paul Reaume in 1972. Our Principals have over 240 years' cumulative operations and consulting experience in the field of local government, and have conducted a large number and variety of local government and not-for- profit recruitments for a national clientele. Clients have included local governments of under 5,000 to over one million population, with budget responsibilities exceeding several billion dollars. The firm's quality of work and sensitivity to Clients' needs and concerns are recognized hallmarks—our firm was a pioneer in local government recruitment and is considered a leader in the public management consulting field. We have never failed to recommend a group of qualified Candidates for Client consideration. Experience We have conducted executive recruitments throughout the United States and have successfully completed more local government recruitments in the Midwest than any other firm (please see enclosed Client List). We have worked successfully with a wide variety of elected and appointed Officials in local government. For example, we have recently conducted recruitments for the municipalities of Elgin, Matteson,Mundelein,Oswego,Rochelle,St.Charles,and West Chicago. Assisting in the Achievement of Excellence in the Public Service Since 1972 City of Yorkville,IIlinois page 2 In addition to our extensive experience in recruitment of public management professionals for local governments, our firm has been sought out to assist related public interest associations in recruitment of top staff, including the Executive Directors for the National League of Cities (NLC),National Association of Counties (NACo), National Community Development Association (NCDA), International Institute of Municipal Clerks(IIMC),International Association of Assessing Officers(IAAO),National Association of Housing and Redevelopment Officials (NAHRO), American Public Works Association (APWA), National Association of Regional Councils (NARC), National Forum for Black Public Administrators (NFBPA),and the President of Public Technology,Inc. (PTI). We invite you to visit our web site at www.pargroupltd.com for additional information on The PAR Group and its consulting staff. Tailored Search Process Our executive search process is highly professional and personalized. We will assist Yorkville Officials from commencement to conclusion of the assignment, until a completely acceptable Candidate is appointed to the position. We handle all of the administrative details of the entire recruitment process, so City Officials can limit their involvement to the significant, decision-making aspects of the selection process, thus minimizing interruption of attention to other on-going concerns and responsibilities. Our initial effort in assisting the City of Yorkville would be to develop a Recruitment Profile that sets forth detailed qualifications for the City Administrator position, reflecting both current and longer range organizational expectations relating to the position. The Profile serves as a key instrument for recruiting and screening Candidates in accordance with the unique needs identified as particularly desirable for Yorkville's City Administrator position. Our executive search process would be as follows, subject to mutually agreed upon modification: 1. Interview Members of the City Council, Department Heads, and key Staff, all toward achieving clarity and consensus concerning the specific nature of duties, responsibilities and expectations of the City Administrator position. Interview data will be used to prepare a Recruitment Profile for approval by the City Council(Sample Recruitment Profile enclosed). During our on-site interview activities we devote significant effort to become knowledgeable and familiar with the municipal organization, community institutions and leadership, gain a sense of the city as a place to live and work, understand intergovernmental activities/relationships, take note of cultural and socioeconomic diversity, and other efforts, all to clearly understand and be able to straightforwardly present prospective Candidates (and their families) with information having an important bearing on their decision to consider the Yorkville position. If desired, we shall be pleased to conduct focus group sessions, comprised of community leadership and citizenry, in an expanded effort to determine input and feedback from such persons for inclusion in the draft Profile prepared for City Council review, amendment, and ultimate approval;this service/assistance would be provided for an additional fee. City of Yorkville,Illinois page 3 2. Conduct an intensive independent professional search and recruitment effort, utilizing an extensive local, regional and national contact network, seeking out qualified Candidates who may not otherwise have an interest in your recruitment. 3. Place announcements in appropriate professional publications and on the internet to provide maximum exposure of the position's career opportunity and to ensure an open recruitment process. 4. Process all applications received from recruitment and announcement efforts, including timely acknowledgments of receipt of application and status of recruitment information to all Applicants, on behalf of the City. 5. Screen all applications received, matching all Applicants' credentials with the specific criteria qualifications stated in the Recruitment Profile. 6. Interview prospective Final Candidates and make background inquiries and reference checks with current and past employers and verify claimed educational achievement. 7. Present a written report to the City Council on applications received for the position, including resumes and background information on those individuals considered to be most qualified and best suited for the position, recommending approximately 8 - 10 such persons for personal interview consideration. 8. Facilitate the selection of Candidates to be invited for personal interview and appointment consideration;we recommend that no fewer than five Candidates be interviewed. 9. Arrange for additional background inquiries of Candidates selected for interview, to include criminal court,credit,and motor vehicle records checks and print media searches, as desired. 10. Provide,if desired, personality "type" profiles of the Finalist Candidates utilizing the recognized Myers-Briggs Type Indicator® (MBTI®) Test and analysis. The MBTI results provide a means to assist Council Members in making distinctions and understanding differences of management and personal style among Candidates. The MBTI has been employed by a wide variety of users in business, government, and training services for 40 years as a recognized tool to assist organizations to appreciate the differences of individuals and their approaches to work and interaction. MBTI results are also used in organizations to help understand and adapt to different management styles and approaches to work methods, assist in making the most of human resources, and facilitate more effective communications with peers, employees, and supervisors. 11.• Prepare interview questions and procedure for use by the City Council, developing a process which will ensure that the same questions are asked of each Candidate and that each interview is thoroughly and consistently evaluated. 12. Coordinate arrangements for Candidates' travel to Yorkville for interviews, be present during interview sessions to facilitate effective discussion and deliberation toward the City's selection of City of Yorkville,Illinois page 4 a Final Candidate, and also assist in employment negotiation between the Final Candidate and City Officials,as desired. 13. Notify all Applicants of the final appointment action by the City Council, including professional background information on the successful Candidate. Timing We are prepared to undertake your assignment in a timely manner. The Recruitment Profile will be submitted for review and approval promptly following our on-site interviews of Yorkville Officials and Staff. We would be in a position to recommend Candidates to the City Council for personal interview consideration within 60 days following approval of the Recruitment Profile. Personal interview of Candidates could be conducted approximately ten days following the City Council's selection of Candidates for interview. Overall, the recruitment process—from the beginning to the date of appointment of a Candidate—should take no more than 90 days. Experienced Consulting Team All services in connection with this assignment will be performed by individuals who possess recognized municipal experience and broad executive selection judgment. Robert Beezat, President, will be responsible for and directly involved in your assignment. Mr. Beezat's biographical profile is enclosed. Fees and Costs Our professional fee for conducting a comprehensive, successful, and professionally oriented executive recruitment has been established at levels to be justifiable for public management recruitment paid for by public taxing bodies, our exclusive Clientele. Our fee proposal for conducting Yorkville's City Administrator recruitment would be: • Professional fee $14,500 • Reimbursable expenses(consultant travel, $3,500 postage/shipping, telephone/fax, office support services,printing/photocopy) • Education verification and $125 per Finalist Candidate court/credit/motor vehicle records searches • Print media searches(Lexis-Nexis) $40 per Finalist Candidate Optional services: • Conduct of focus groups(see step 1 above) $800 per day,per Consultant involved • Myers-Briggs testing(see step 10 above) $200 per Candidate Professional announcements are generally billed to the City directly by publishers and are not included in reimbursable expenses. Our Consultants will be pleased to discuss your budget for City of Yorkville,Illinois page 5 professional announcements along with our recommendations. Candidate travel expenses for interviews are not included in the above fee proposal. The professional fee is payable in three equal payments, billed during the course of the recruitment, with the first payment for professional services due upon acceptance of our proposal, the second statement billed following recommendation of Candidates, and the final one-third billing upon completion of the recruitment assignment. Reimbursable expenses may be billed on a monthly basis. Satisfaction Policy Our Client satisfaction policy provides that, should the appointed City Administrator, at the request of City Officials or the Administrator's own determination, leave the employ of the City within the first 12 months of appointment, we will, if desired, conduct another search for the cost of expenses and announcements only. In addition, in accordance with the policy of our firm, as well as established ethics in the executive search industry, upon establishment of a Client relationship with the City of Yorkville, we will not recruit employees from your organization for other public management positions without your knowledge or permission. This letter of proposal, when approved and signed, shall constitute an Agreement between us and it may not be modified except in writing by both parties. Our liability, if any, shall not be greater than the amount paid to us for professional services rendered. Yorkville City Officials can be assured of responsive and personalized professional attention throughout the City Administrator recruitment assignment. We enthusiastically look forward to having the opportunity to assist you in this very important staffing responsibility. Respectfully submitted, Ze3f-lL Robert A.Beezat,President The PAR Group Paul A.Reaume,Ltd. ACCEPTED BY THE CITY OF YORKVILLE,ILLINOIS BY: TITLE: DATE: THE PAR GROUP Paul A. Reaume, Ltd. CONSULTANT BIOGRAPHICAL PROFILE ROBERT A. BEEZAT Robert Beezat has over thirty-five years of private and public sector management, consulting, training, and teaching experience. For twenty of those years, he has been a member of The PAR Group. He recently purchased the company and serves as President. During that time, he has provided a variety of management consulting services to over 175 municipalities and public agencies nationwide. The public jurisdictions which he has served range in size from 3,000 to 3,000,000 in population. As part of The PAR Group consulting team, Mr. Beezat has conducted and participated in over 100 executive search assignments. He has successfully undertaken and completed over 125 consulting assignments in the areas of human resource management; i.e., classification and compensation systems, total cost employee compensation analysis, employee personnel manuals, performance evaluation systems, and employee/labor relations improvement programs. In particular, he served as the principal staff to several regional consortiums of municipalities addressing the rapid increases in municipal employee salaries and benefits. These consortiums involved over 70 municipalities in the Chicago area, downstate Illinois, and out-state Minnesota. Mr. Beezat has also performed a number of management studies which have reviewed the organizational structure and management operations of municipalities. Studies have ranged from individual departments including Fire, Police, and Public Works Departments to the operations of entire municipal organizations. He is very proud that one of the cities he worked with implemented many of the recommendations in his report and eventually won the prestigious "All American City" award. He has designed and conducted a number of management and supervisory training programs for municipalities. He has also conducted a number of long-range, strategic planning, and goal-setting processes for municipalities and not-for-profit organizations. These processes have involved over 125 "live" participants as well as close to a thousand citizens through the innovative use of cable television. Beside his consulting experience, Mr. Beezat has served as a City Manager, Village Manager, and Town Administrator for over fourteen years. He has worked in suburban and independent cities which have included the full range of municipal services including the not too common functions of a municipal hospital and electric utility. He has done a great deal of work in the economic development field. This work has earned him and the municipalities he worked for recognition from local businesses for innovative, cooperative approaches to addressing economic development issues. Finally, Mr. Beezat has been very active in working with and developing programs that benefit lower socio-economic segments of the population. He has been successful in putting together the municipal, educational, and business resources in a municipality to address the diverse needs of a low-income, immigrant population. As an individual, he has organized and led a number of community-based groups which have worked to resolve neighborhood problems and issues. Mr. Beezat is a graduate of Loyola University, Chicago, Illinois and has a Master's degree in Public Administration from Roosevelt University in Chicago. He is an adjunct faculty member at Lewis University in the Chicago area where he teaches business management courses. He has also been an adjunct faculty member at Marquette University in Milwaukee. Mr. Beezat is a member of the International City/County Management Association. THE PAR GROUP Paul A. Reaume, Ltd. • I II 1-11 111 n1....'_ AAA "1 ' I j, I r''" r r`7- -i- M1 ...1 I I * I VILLAGE OF 66 4 I LI PLAINFIELD RECRUITMENT PROFILE VILLAGE ADMINISTRATOR VILLAGE OF PLAINFIELD, ILLINOIS This Recruitment Profile outlines factors of qualification and experience identified as necessary and desirable for Candidates for the Village Administrator position to possess, and provides background information on the community and organization. This profile was prepared following interviews with Village Elected and Appointed Officials and review of written materials relevant to Plainfield and the Village Administrator position. Importantly, this Profile will be used as a guide in the recruitment process,providing criteria by which applications will be screened and individuals selected for final interview and appointment consideration. All inquiries relating to the recruitment and selection process for the Village Administrator position are to be directed to the attention of the Consultant working with Plainfield Officials: Robert Beezat,President The PAR Group-Paul A.Reaume,Ltd. 100 North Waukegan Road,Suite 211 Lake Bluff,Illinois 60044 TEL:847/234-0005 FAX:847/234-8309 Email:www.pargroupltd.com Résumés should be submitted to: resume@pargroupltd.com COMMUNITY INFORMATION The following is the community Mission Statement de- River. During its first 150 years, the community re- veloped in 2002 by community leaders and citizens: mained a small,but thriving Village on the very edge of the greater Chicago metropolitan area. However, over The Village of Plainfield promotes a friendly,safe and the last decade,Plainfield has seen a surge in population. diverse community; offering a variety of cultural op- In 1990, the population was 4,557. The 2000 census portunities and a high quality of living.Plainfield will showed an increase in population to 13,038.The Village maintain its commitment to strengthening community conducted a special census in 2003 which showed a spirit and embrace its historic character while improv- population of 20,673.Today,the population is estimated ing transportation options, increasing access to ser- at over 25,000. vices,and enhancing open space. Plainfield is expected to continue to grow and could The Village of Plainfield, the oldest community in Will reach an ultimate population of 80,000 to 100,000, de- County, was established in the early 1800's in the ver- pending on the densities and types of future develop- dant prairie and lush forest surrounding the DuPage ments. The Village is planning another special census this Fall. It is expected that the population will be over The first permanent white settler was James Walker, 25,000. This is a significant figure in Illinois, because who was introduced to the area along the DuPage River under State Statutes,municipalities with populations of by his father-in-law,Rev.Jesse Walker,a pioneer Method- 25,000 or more become Home Rule communities. This ist circuit rider.Two years later,in 1828,James Walker designation gives the Village more local control and returned in the company of several men to stake a claim flexibility in meeting the needs and issues of the Village and erect a sawmill around which the settlement of as determined by the Village Board as representatives of Walkers' Grove developed.The small community of the citizens of Plainfield. Walkers'Grove flourished because of the DuPage River; established routes to Fort Dearborn (Chicago) and Ot- Plainfield is not alone as a growing community. The tawa;a good supply of virgin timber;and relationships Village is in the fastest growing area of the Chicago established by Rev.Walker. metropolitan area. Aurora, Naperville, Oswego, and Joliet are municipalities which abut the Village of In 1834, the southern portion of "Planefield," was laid Plainfield.They continue to grow rapidly as well.With out.The new town, located northeast of the original Plainfield,the combined population of these communi- settlement of Walkers' Grove, was given the name of ties is close to a half-million people. Plainfield, referring—perhaps—to the flat expanse of verdant prairie stretching outward from the dense tim- Because of its location in the Chicago metro area, resi- berland along the DuPage River. Meanwhile,the corn- dents of Plainfield are able to take advantage of all of the munity prospered and grew.Early industries, in 1834, highqualityeducational,recreational,and cultural ameni- included a cheese factory, grist mill, tile factory, and ties available to them within the community and in the wagon manufacturing facility. By the late 1840s,busi- region. Residents can also take advantage of the excel- nesses and industries began building in the central part lent medical services and facilities in the area.In order to of the Village. In 1861,Plainfield College was founded. make those services even more available to the growing However,in 1869,it was moved, due to transportation population in Plainfield, the Village has been working problems, to Naperville and renamed North Central diligently with citizens to have a hospital constructed in College.The first town newspaper, The Echo, began in the Village. 1876,which was followed by The Enterprise in 1887. On June 30,1877,the north and south portions of the Village COMMUNITY HISTORY were incorporated under the general law of the State of Illinois. Events in the early 1800s laid the foundation for Plainfield to be established as Will County's oldest corn- The EJ&E Railroad(Elgin,Joliet,&Eastern Railway)was munity. Long before the arrival of the earliest white operational in 1886 and provided freight service and settlers, a large community of Potawatomie Indians grain transportation for the thriving agricultural corn- had settled in the dense woods and vast prairie along munity.Plainfield's main thoroughfare,Lockport Street, the banks of the DuPage River, where they hunted was chosen as the route of the Lincoln Highway,which and fished. began in 1913.The road was the first paved,transconti- nental highway and stretched from New York to San Francisco.Later,when U.S.Route 66 crossed the Lincoln � ';--143e,''''' 4Highway in the heart of the village,Plainfield was at the 'r intersection of the two longest highways in the world. ~ -' By 1960, Plainfield had grown—attracting many new p - --- residents,businesses,and industries.Although it main- .:� , : tamed its small town image,Plainfield was slowly trans- . r'l 1 = forming from a small, rural community to a modern :, , !;, suburb in the Chicago metropolitan area. On August 28, 1990, a devastating tornado struck the community, re- sulting in the loss of twenty-eight lives and an extensive ; amount of buildings. Despite the destruction,the corn- -- .4,4„--;„.4,71,44,.; - , ' a munity mustered its pride and strength,rebuilding bet- ' 4 -- ter what it had lost. Plainfield is claimed to be the home of the very first ice ' 9 k , ,4 , cream sundae. Story says that a Plainfield druggist cre � �� r ated the noveltyafter the urgings of patrons to serve k ' 1� something different.Topping some ice cream with syrup he named it the "sonntag" after his surname. Sonntaga� � . means Sunday in German,thus the ice cream sundae was born. ' ��- VILLAGE GOVERNMENT 4 � - ,��g� l• , t$a f d R., r , �i� �icr �-- �u ramn.li,�1 76fSiSiSN3l6� ' PIS-� 33 '„Y,- The Village of Plainfield is governed by a Village �" . �� = ` �� '1. ,.,,� President and Board of Trustees. The Mayor serves a -- four-year term. The Village has a six-member Board of Trustees. They are elected at large and serve four-year overlapping terms. The Village Administrator is ap- - pointed by the Village President with the advice and consent of the Board of Trustees for an indefinite term. Some pertinent excerpts from the Village Code of Ordi- (2) Recommendations and advice. The village ad- nances regarding the roles of the Village President,Vil- ministrator shall recommend to the board of trust- lage Board,and the Village Administrator are as follows: ees the adoption of such measures as he may deem necessary or expedient.He shall advise the board of Sec.2-43. Powers and duties. trustees of the financial condition of the village and The village administrator shall have all powers and the future financial needs of the village,and make duties assigned to him by statute and such other such recommendations as he deems appropriate. authority as may be granted by the president and board of trustees. The village administrator shall (3) Annual financial report.The village administra- exercise these specific duties: tor shall prepare and submit to the president and board of trustees... a complete report of the finan- (1) Control. The village administrator shall exer- cial and administrative activities of the village for cise control over all village departments and sub- the preceding fiscal year. divisions thereof that may be created by the board of trustees. He may recommend to the president (4) Annual budget.The village administrator shall and board of trustees the appointment of all offi- prepare or cause to be prepared an annual budget cers and other department heads of the village, and shall submit the budget to the president and except the police chief, including those who are board of trustees together with a message outlining required by law to be appointed by the president its important features on or before the second board and board of trustees voting jointly,and those who of trustees meeting in the month of May.He shall be are required to be appointed by the president. He responsible for its administration after adoption... shall recommend the removal or suspension of any officer or employee when such removal or (5) Attendance at meetings.The village administra- suspension shall be consistent with the best inter- tor shall attend all the regular and special meetings ests of the village. All recommendations for ap- of the board of trustees,unless expressly excused by pointment or removal shall be based on merit and the board. qualifications or disqualifications of such officer or employee without regard to political belief or affili- (6) Purchases.The village administrator shall pur- ation.He may recommend to the board of trustees chase all materials, supplies, and equipment for the salaries, wages, hours, and conditions of em- which funds are provided in the budget,provided ployment of all officers and employees under his that no purchase shall be made...which exceeds the jurisdiction. Nothing in this section shall limit the current budget appropriation without a supple- board of trustees from making the final decision as mental appropriation by the board of trustees.The to the persons employed or the amount of their authority of the village administrator to authorize salaries or wages. purchase orders...shall be limited to five thousand dollars($5,000.00)...The village administrator shall sionals to head its departments. The Villagehas con- provide a written monthly report to the president structed a new Village Hall and new Public Works and board of trustees of all expenditures in excess of facility in the last several years. A new Police facility is two thousand dollars ($2,000.00). under construction.The Village is served by the Plainfield Public Library District,Plainfield Fire Protection District - (7) Investigation of complaints.The village admin- (Fire and Emergency Medical Services), and Plainfield istrator shall investigate all complaints in relation to Park District. matters concerning the administration of the gov- ernment of the village and services maintained by The Village has a total proposed budget for the 2005-06 the public utilities... fiscal year of$60 million,of which approximately half is for operations and half for capital improvements. The Sec.2-45.Powers of president and board of trustees. Village has a May 1 fiscal year.The Village is rated Al by All functions,powers,and duties conferred or im- Moody's and AA-by Standard&Poor's.The Village has posed on the village administrator shall be subject approximately$48 million in bonded debt and approxi- to the superior right and power of the president and mately a 45% fund balance in the General Fund. More board of trustees to supervise and administer the information regarding the Village government and the local government and affairs of the village. How- community can be found at the Village's web site and ever,all acts and things done by the village admin- related links: www.plainfield-il.org. istrator pursuant to the provisions in this division shall,unless otherwise expressly provided herein, ISSUES, CHALLENGES, AND OPPORTUNITIES be final and conclusive unless and until superseded by the action of the president and board of trustees. The following is a list of statements which embody some of the issues,challenges,and opportunities that Village The Village provides a number of municipal services. Officials think are important for the new Village Admin- There are a total of 152.5 authorized,full-time equivalent istrator to assist in addressing and are reflective of the (FTE) positions. The Village has four Departments in addition to the Administrative Offices of the Village �r (Village Administrator,Village Clerk,and support staff). { The four departments are as follows: 0 -Management Services Department(11 FTE): Finance, Accounting,Information Technology,Human Resources, and Office/Facility Management. x -Police Department (67.8 FTE): There are three main Divisions within the Police Department:Patrol,Techni- '; y cal Support, and Community Services. Police Officers-V are unionized. Police. Sergeants are in the midst of a unionization effort. } -Public Works Department(48.55 FTE):There are threes main 11 Divisions within the Public Works Department: = lili :114w 7.1. 11lll lllllllailllllll1i ii �illllllll _p1p111Streets,Water and Sewer(the Village recently completedilii R i an extensive project to bring Lake Michigan water to the _ � 6'; l ' s Village),and Engineering. -Community Development Department (23.1 FTE): There are two main Divisions within the Community Development Department: Building and Planning; in addition,there is a GIS function within the Department. The Village has been fortunate to have seasoned profes- s,� Village's Mission Statement as set forth previously.They • Assess current staffing efficiency,customer satisfac- are not listed in order of priority or importance but are set tion,and performance with the goal of rebuilding a forth to give candidates a sense of the type and scope of competent and streamlined staff. issues which the Village will be addressing.The list is not • Improve communication and trust among de- to be considered exhaustive nor should the statements be partments and to/from departments with elected interpreted as endorsing any particular course of action. officials. • Develop a five-year strategic plan for the Village • Move forward and approve a revised comprehen involving the Village Board, Department Heads, sive plan. and possibly a representative group of residents and • End the moratorium on annexation of new residen- business leaders. tial property. • Review the Village's current approach to/mix of • Help the Village strike a balance between market impact fees in order to fund current and future costs driven development pressures and strong control, associated with growth as they affect residents and design,quality,historic preservation,and open space other governmental bodies serving Plainfield. and environmental concerns of the community. • Support and expand the Village's GIS program. • Prepare the Village for Home Rule status which will • Continue and complete the extension of water and come when the population reaches 25,000. sewer utilities throughout the Village, and, in par- • Move forward with commercial and industrial eco- ticular,water main extensions to properly distribute nomic development plans and efforts;avoid being a Lake Michigan water to the community. "bedroom community;"and broaden the tax base so that residential property does not have to bear the CANDIDATE QUALIFICATION CRITERIA full tax burden of providing services. • Continue efforts on downtown revitalization in- The current and predictable issues, needs, and chal- cluding development of a riverwalk,connections to lenges confronting the Village of Plainfield call for bike trails, and other amenities which will make it particular experience, style, values, and professional attractive as a place to visit and shop. commitment on the part of Plainfield's next Village • Continue Village efforts to involve the many new Administrator. Personal interviews of Village Officials residents to be part of and active in working toward suggest that Village Administrator Candidates should, the long term well-being of their community. ideally,possess experience,achievement,and abilities in • Proactively work with other governmental bodies the above and following areas.Criteria are not listed in such as School District,Park District,other munici- order of importance or priority. Residency is not re- palities, state agencies, etc., to maximize benefits quired at time of interview. According to Village Ordi- and services to residents. nances,the Village Administrator need not be a resident • Build professional relationships with community of the Village at the time of appointment,"provided that leadership and regional governmental bodies. he shall become resident within one (1) year after the • Continue to work with individuals and groups to date of his appointment unless the president and board bring a hospital to Plainfield. of trustees waive the requirement of local residency by contract,or otherwise in writing." • Continue efforts to address traffic movement/con- gestion issues including,but not limited to,an east- Education and Experience west corridor, more direct access to the Interstate system, and general traffic flows through the Vil- Achievement of a baccalaureate degree is required;, lage;very importantly,work with IDOT and other attainment of a graduate degree in public ad- local governments to efficiently and cost-effectively ministration or related field is preferred, but not finance and build the necessary streets. required. • Integrate the Village's IT systems to maximize inter- nal communication and external services to the Possess strong general management skills, preferably community. with experience in a rapidly growing community • Continue to grow organizational staffing conserva- similar in size or larger than Plainfield and in a tively, yet sufficiently to provide high-quality, re- suburban/urbanized setting with a background of sponsive customer services. progressively responsible experience. Have 7 - 10 years of proven generalist executive-level formed by the Elected Officials,Village Administra- municipal management background,preferably as a tor, and Staff; and have successful experience in Chief Administrative Officer or Assistant CAO. working in a mutually respectful and productive relationship. Have a strong background in or familiarity with commu- nity growth,annexations,economic and community Have the experience and willingness to provide the development,and industrial and commercial reten- initiative and administrative leadership in assisting tion/additions to the community's tax base;experi- elected officials collectively to identify,analyze,and ence with downtown redevelopment is also desired. thoroughly deliberate and address public policy questions in a timely manner. Have experience working in a growth environment where it was necessary to balance and manage a variety of Have experience in and/or familiaritywith"Home Rule" growth-related issues and differing opinions. as defined and implemented under Illinois State Statutes. Have experience working with developers and negotiat- ing agreements with them on behalf of the Village. Have the experience and ability to maintain effective public relations and news media relationships. Possess strong financial management abilities involving financial forecasting,revenue enhancement,capital Have successful experience in intergovernmental rela- improvement programming, and budget develop- tions and interacting with other jurisdictions and ment and control. agencies in a constructive, cooperative, and mutu- ally supportive manner, while representing the Have experience and a successful track record of em- Village's interests tactfully and firmly. ployee relations and be knowledgeable about mod- em human resources practices including evaluation Have experience using long-term or strategic planning of employee performance; have a reputation for methods which anticipate future opportunities, is- fairness in personnel actions; experience working sues,and concerns,assisting in development of an- with unionized employees is desirable. nual and longer-range plans and direction for the community. Have the experience and ability to interact successfully and positively with a seasoned and capable depart Management Style/Personal Traits mental management staff. Be an excellent communicator,personable and approach- Have sufficient knowledge of local government to un- able,yet highly professional. derstand the complementary but differing roles per- ,,,44„--At-A.1Y1`-°w "^4 a { a b ar smw mm as w Abmm 11111000,A auu tll l� k� Ips @ - F ,em Fk4 9'Nt �� ol��t'C FIS. �(S'i � 1� �`AO ilk** h 41—lil �f Ii"�"4'bJ£ 2 '� .S F • Ebh WW G ,t b ire ,r '',11 'r h 1 Possess and exemplify high moral standards and per- Have a high energy level and enthusiasm for meeting the sonal ethics with a background of complete integ- challenges and responsibilities of the Village rity;be honest and fair. Administrator's position. Have demonstrated excellent oral and written commu- Have a sense of humor. nication skills and the ability and willingness to communicate openly and in a straightforward man- PROFESSIONAL ANNOUNCEMENT ner with the Village Officials,staff,employees,and community. The following, or similar, text has been released for insertion in appropriate professional publications and Be a team builder and leader who can work profession- internet sites. ally,positively,and cooperatively with Elected Offi- cials, Staff, residents and other community stake- holders. Plainfield,Illinois(population 25,000).Village Admin- istrator. Three persons holding position since 1990. Be comfortable in delegating broadly to an experienced Appointed by Village President with advice and consent management staff and to continue to foster among of Village Board consisting of 6 Trustees elected on a non- Departmental Managers an attitude of teamwork partisan basis for 4-year overlapping terms.$60 million and creativity in municipal problem solving,while capital and operating budget;152.5 full-time employees. ultimately being accountable and holding staff ac- Fast growing community in the southwest suburban countable for the quality and effectiveness of mu- area of Chicago. Bachelor's degree in public or business nicipal operations and work products. administration or related field required;MPA or similar advanced degree preferred. Minimum of 7 - 10 years Be a strong administrator who is self-confident in pre- increasingly responsible and significant experience as a senting facts and opinions to the Mayor and Board of public management CAO or Asst. CAO in a similar or Trustees regarding policy-related alternatives and larger sized municipality also required. Experience in recommendations for Board action;at the same time, community growth,economic development,and inter- be able to accept the policy direction of the Board governmental and community relations ideal. Strong when it differs from the Administrator's recommen- administrative,financial,employee/labor relations,and dations and to diligently and promptly follow management skills important. Superior interpersonal, through on the implementation of Board decisions. communication, and negotiation skills essential. Start- ing salary$110,000+/-,negotiable depending on quali- Take a proactive role in assisting the Mayor and Board of fications and experience. Apply with résumé, in confi- Trustees, Staff, and community in continuing to dence, to the Village's Executive Search Consultant: clarify a vision of the community, and be able to Robert Beezat, President, The PAR Group, 100 N. creatively assist in leading the organization to achieve Waukegan Rd., Ste. 211, Lake Bluff, IL 60044. Tel: that vision. 847/234-0005; Fax: 847/234-8309; email: resume@ pargroupltd.com. Follow the practice of holding regular staff meetings to communicate issues of importance to Staff and trans- late Board directives into clearly defined,responsive programs and actions. Promote a strong,service-oriented,"customer relations" approach by all municipal employees in dealing with all citizens; insist that citizen complaints and requests are dealt with expeditiously and in a friendly manner. Be a thinker, an innovator, one who is current with THE A.PAReaumeR GROUP P , Ltd. developments in municipal governance. - / Public Management Consultants Recycled Paper Village of Plainfield Organizational Chart Citizens of the Village Mayor and Board of Trustees Village Clerk Village Administrator Management Services Police Public Works Community Development Department Department Department Department Tr, 7cc— 1 STATE OF ILLINOIS Dealy , SS COUNTY OF KENDALL ) DEVELOPMENT AGREEMENT FOR JANICE L. VAN RIPER (JANICE L. VAN RIPER INSURANCE AGENCY INCORPORATED) Prepared by& Return to: Law Offices of Dallas C. Ingemunson, P.C. 226 South Bridge Street, P.O. Box 578 Yorkville, IL 60560 Phone: 630-553-5622 /Fax: 630-553-7958 1 DEVELOPMENT AGREEMENT This Development Agreement, hereinafter referred to as "Agreement", is made an entered into this 27th day of December, 2005, by and between JANICE L. VAN RIPER and JANICE L.VAN RIPER INSURANCE AGENCY, INCORPORATED an Illinois Corporation, hereinafter referred to as "OWNER/DEVELOPER", and the United City of Yorkville, Illinois, a Municipal Corporation,hereinafter referred to as "CITY". The OWNER/DEVELOPER and the CITY may hereinafter be referred to as the Parties. WITNESSETH WHEREAS, the OWNER/DEVELOPER is the Owner of certain real property, hereinafter referred to as "Property", located in the CITY and legally described as set forth in Exhibit"A" attached hereto and incorporated by references as if more fully set forth; and WHEREAS, the Property is located within the United City of Yorkville and is currently zoned R-2 One Family Residential District and is commonly known as 708-710 North Bridge Street, Yorkville, Illinois; and WHEREAS,the OWNER/DEVELOPER has petitioned the CITY to rezone the property to B-1 General Business District; and WHEREAS, the CITY has determined that the terms and conditions set forth herein will serve a public use and will promote the health, safety, prosperity, security, and general welfare of the inhabitants and taxpayers of the CITY; and WHEREAS, the OWNER/DEVELOPER has informed the CITY that she intends to utilize the property as an insurance agency; and WHEREAS, the OWNER/DEVELOPER,their vendors, grantees, assigns, successors, trustees, and all others holding any interest now or in the future, agree and enter into this contract, which shall operate as a covenant running with the land and be binding upon any future owner or developer and their representatives. NOW, THEREFORE,the CITY and the OWNER/DEVELOPER, in consideration of the mutual covenants and agreements contained herein, do mutually agree as follows. ARTICLE I LANDSCAPE AND BUFFERING The OWNER/DEVELOPER agrees that she shall comply with and conform the landscape improvements for the subject property in conformance with the United City of Yorkville Landscape Ordinance and according to the Site Plan attached hereto and incorporated 2 herein as Exhibit "B", within one year of execution of this Agreement. The OWNER/DEVELOPER further agrees that no parking shall be permitted within the common driveway shared with the premises located a 712-714 N. Bridge Street, Yorkville and identified as the common drive easement in Exhibit"B." ARTICLE II PROPERTY DEVELOPMENT The Development of the Property shall be pursuant to the preliminary site plan approved by the United City of Yorkville which is attached hereto and incorporated herein as Exhibit"B" which shall further contain all preliminary landscape requirements to be developed on site. In the event that OWNER/DEVELOPER or their heirs, successors or assigns desire to deviate from the site plan attached as Exhibit"B" approval from the United City of Yorkville City Council shall be obtained. That OWNER/DEVELOPER will be bound by any Architectural Overlay Ordinance or similar ordinance enacted by the CITY after the date of execution of this Agreement, so long as the same are applied to the surrounding properties with similar zoning classification in a nondiscriminatory manner. ARTICLE III PROPERTY USE The OWNER/DEVELOPER and CITY acknowledge that the Property is rezoned to B-1 General Business District, and any permitted uses as defined by the United City of Yorkville Zoning Code B-1 General Business District shall be allowable uses on the Property. Further, the current owners shall be allowed to maintain their portion of the property as a residence for a period of one year after execution of the development agreement. ARTICLE IV EFFECTIVE DATE The effective date of this Agreement shall be the date of execution by the Parties. ARTICLE V MISCELLANEOUS PROVISIONS A. This Agreement shall be binding upon and inure to the benefit of the Parties hereto,their successors in interest, assignees, lessees, and upon any successor municipal authorities of the CITY and successor municipalities and shall be enforceable according to its terms 3 and conditions under the laws of the State of Illinois. B. The various parts, sections, and clauses of this Agreement are hereby declared to be severable. If any part, sentence,paragraph, section, or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction,the remainder of the Agreement shall not be affected thereby. C. All notices provided for herein shall be in writing and shall be deemed effective when personally delivered or three days after such notices have been mailed by certified or registered mail, postage prepaid,return receipt requested, to the Parties at the addresses given below or at such other address as may be specified by written notice. If to OWNER/DEVELOPER: Janice L. Van Riper 49 East Rickard Drive Oswego, IL 60543 If to the CITY: United City of Yorkville United City of Yorkville Attn: Daniel J. Kramer, City Attorney Attn: , City Administrator 1107A Bridge Street 800 Game Farm Road Yorkville, IL 60560 Yorkville, IL 60560 IN WITNESS WHEREOF, the Parties have executed this Agreement this day of , 2005. United City of Yorkville, Illinois By: Arthur F. Prochaska, Jr., Mayor ATTEST: City Clerk OWNER/DEVELOPER JANICE L. VAN RIPER INSURANCE AGENCY INCORPORATED 4 Janice L. Van Riper Janice L. Van Riper Insurance Agency Incorporated 5 EXHIBIT LIST Exhibit"A" - Legal Description Exhibit"B" - Preliminary Site Plan& Preliminary Landscape Plan 6 EXHIBIT"A" LEGAL DESCRIPTION: LOT 2 OF PERKINS TOWNHOME ADDITION, YORKVILLE, KENDALL COUNTY, ILLINOIS. \\Server\Data\USERS\Greg\Zoning\Van Riper Development Agreement.wpd 7 1 ,!pi- I `,ctiD CO). Reviewed By: J? ', fi ❑ City Council f� Legal �� Finance _ ❑ EST.1418361 Engineer ❑ -< I. ) ) City Administrator ❑ Agenda Item Tracking Number �� L 20 Consultant ❑ p L3 rxc t)-E:-5 j<LE `y�� _Park Board ❑ City Council Agenda Item Summary Memo Title: Revision of Secretary of Parks/Recreation Job Description City Council/COW/Committee Agenda Date: 1'k ,b 1.4Ykr;, Cc iv.' l4f�c/c Synopsis: Approval needed of the revised job description to Receptionist/General Secretary to reflect the 20 hour position approved to hire November 05/06. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Sue Swithin Recreation Name Department Agenda Item Notes: The Recreation Department had an approved job description titled Secretary. This revised job description will reflex the responsibilities and tasks that will be needed in the new position posted. United City of Yorkville Yorkville Parks & Recreation Department Job Description Secretary of Parks & Recreation Department: Parks & Recreation Reports to: Director of Parks &Recreation Status: Part Time Positions Supervised: None Position Description Overview Under the direction of the Superintendent of Recreation, the secretary administers and assists with the operations and activities of the recreation office. Duties consist of general secretarial, but not limited to , office reception, program registration, rental of facilities, telephone reception, word processing, maintaining file system,mail distribution and handles sensitive information with discretion. The secretary shall represent the Park Board at meetings, workshops, conferences and other relationships assigned in the absence of the Superintendent if deemed necessary. Essential Job Functions 1. Oversee computer registration for programs and activities. 2. Prepare and deposit weekly program and rental revenues. 3. Reconciles bank statements in conjunction with deposits and registration fees. 4. Assist in monitoring and entering data for activities and programs using software. 5. Is responsible for rentals of the Beecher Community Building, Skate Park, Town Square Gazebo and other parks. 6. Prepares and updates computer calendar for rentals of said facilities and programs. 7. Assists in the training of new staff within job related duties. Cross train employees when appropriate per Superintendent. 8. Manages office supplies in conjunction with Director and park office. 1 9. Maintains and oversees administrative files with guidance from the Superintendent. 10. Prepare necessary mailings and correspondence as directed by the Superintendent. 11. Record and file financial and registration files pertaining to the daily operations of the department 12. Perform other duties and functions as directed by the Superintendent of Recreation. Basic Requirements—Job Knowledge 1. Will have strong administrative skills, experience in training, and supervision. 2. Must have knowledge of office procedures, typing skills, familiarity with office machines. 3. Will have excellent communication and writing skills. 4. Will have the ability to organize the workload of a wide and varied position. 5. Will have the ability to administer and supervise computer programming, networking and overall telecommunications. 6. Will have working knowledge of the park and recreation system. 7. Will have strong personnel skills and the ability to have a good working relationship with staff and public, a friendly personality, with the ability to communicate in a positive manner. 8. Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle policy and/or the City of Yorkville's vehicle policy. 9. Must comply with all rules,policies,regulations and procedures related to the city of Yorkville's Employee Manual. 10. No outside jobs will be accepted that will conflict and compromise the success of the Park and Recreation Departments. Minimum and Preferred Experience and Education 2 1. High school diploma or business school with course study in business or related curriculum. Three years of experience in recreation office organizational duties preferred. 2. Must have outstanding communication skills, must be highly organized, motivated, and possess strong computer skills; using database related software. 3. Must have successfully completed a background investigation with findings of good character and no felony convictions. 3 Receptionist 11-05Ck ~ ��' ;IA '-7t 1 C !cat ` C ) \ United City of Yorkville J Yorkville Parks & Recreation Department Job Description RECEPTIONIST /GENERAL SECRETARY Department: Recreation Reports to: Office Supervisor Status: Permanent Part Time; non-exempt Positions Supervised: None Salary Schedule: Receptionist/Assistant Position Description Overview Under the direction of the Office Supervisor,the Receptionist/General Secretary assists with the operations and activities of the Recreation and Administration Offices. Duties consist of general office operations, but not limited to; office reception, program registration, rental of parks, telephone reception,word processing, maintaining file system,payroll, and mail distribution. The Receptionist/ General Secretary must communicate well on the telephone and in person in an appropriate manner. Essential Job Functions 1. Act as primary contact for answering phones and greeting customers with support as needed. Disburse calls, prepare messages and provide general clerical support. 2. Sort and disburse mail. 3. Provide general information and program updates to public and residents. 4. Act as receptionist for visitors and direct them to appropriate personnel for appointments and inquires. 5. Perform the office preparation through daily opening and closing. 6. Maintain a balanced cash drawer and assist with daily deposits. 7. Perform data entry and general office work. 8. Assist with maintaining a schedule of office activities and staff. 1 Receptionist 11-05 9. Assist with providing data related reports as assigned. 10. Keep a systematic file of records, reports, updates/changes and correspondence. 11. Perform other related duties as assigned. Basic Requirements—Job Knowledge 1. Ability to communicate with and assist both the public and staff in a friendly and helpful manner. 2. Must have knowledge of office procedures,typing skills, familiarity with office machines, and office software. 3. Must have the ability to operate computer system and telephone system. 4. Will have excellent communication and writing skills, correct punctuation, spelling and grammar. 5. Will have the ability to calculate utilizing basic math skills and handle cash accurately. 6. Must have the ability to lift supplies up to 50 lbs. 7. Will have strong personnel skills and the ability to have a good working relationship with staff and public, a friendly personality, with the ability to communicate in a positive manner. 8. Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle policy and/or the City of Yorkville's vehicle policy. 9. Must comply with all rules, policies, regulations and procedures related to the city of Yorkville's Employee Manual. Minimum and Preferred Experience and Education 1. High school diploma and 2 years of advanced education in business or related curriculum and/or 1 year of experience. Recreation office organizational duties preferred. 2. Typing ability of 40 wpm. 2 Receptionist 11-05 3. Must have outstanding communication skills, must be highly organized, motivated, and possess strong computer skills; using database related software. 4. Experience with computer programs such as; Outlook, Word, Access, Excel, and publishing software. Rectrac preferred. 5. Must have successfully completed a background investigation with findings of good character and no felony convictions. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 3 United City of Yorkville Yorkville Parks&Recreation Department Job Description ,RECEPTIONIST/GENERAL SECRETARY -{Deleted:Secretary of Parks& Recreation J Department: ,Recreation — i Deleted:Parks&Recreation Reports to: ,Office Supervisor _ —; Deleted:Director of Parks& Status: Permanent Part Time;non exempt l Recreation Positions Supervised: None Salary Schedule: Receptionist/Assistant Deleted:Superintendent of Recreation /", Deleted:secretary Position Description Overview // Deleted:administers and /t Deleted:secretarial Under the direction of the Office Supervisor,th ecirptionist/General Secretary_ssists with the 1/ / Deleted:facilities operations and activities of the recreation and Administration office. Duties consist of general ,office o erations,but not limited to office rece tion ro am registration,rental of arks, v t Deleted: and handles sensitive S� 1> P >� � � � i information with discretion telephone reception,word processing,maintaining file system,mail distributionj'he ! — Deleted:The secretary shall represent Receptionist/General Secretary must communicate well on the telephone and in person in an the Park Board at meetings,workshops, conferences and other relationships appropriate manner, assigned in the absence of the i Superintendent if deemed necessary. Essential Job Functions Deleted:¶ Deleted:Oversee computer registration / `for programs and activities r 1. !kct as primary contact for answeringphones and greeting customers with support as / A Deleted:Prepare and deposit weekly needed. Disburse calls,prepare messages and provide general clerical support. ;program and rental revenues / A Deleted:Reconciles bank statements in 2. tSort and disburse mail. j feesanction with deposits and registration / c / Deleted:Assist in monitoring and 3. Trovide general information and program updates to_public and residents. , i entering data for activities and programs IL using software 4. ct as receptionist for visitors and direct them to app ro riate ersonnel fora ointments / f Deleted:Is responsible for rentals of p� , the Beecher Community Building,Skate and inquires. Park,Town Square Gazebo and other / parks / T 1 5. perform the office preparation through daily opening and closing. , Deleted:Prepares and updates / 1 computer calendar for rentals of said / ,facilities and programs 6. Jvfaintain a balanced cash drawer and assist with daily deposits. _J /1, Deleted:Assists in the training of new / 1 staff within job related duties. Cross train 7. perform data ent and_general office work. / employees when appropriate per � � L Superintendent i Deleted:Manages office supplies in 8. Assist with maintaininza schedule of office activities and staff. ' conjunction with Director and park L.office. 9. Assist with_providin_g data related reports as assi reed. 1 Deleted:Maintains and oversees administrative files with guidance from 1.the Superintendent 1 10.,Keep a systematic file of records,reports,updates/changes and correspondence. —1 Deleted:Prepare necessary mailings and correspondence as directed by the L Superintendent. 11.perform other related duties as assigned Deleted:<#>Record and file fmancial Iand registration files pertaining to the daily operations of the department¶ Il¶ Deleted:and functions as directed by the Superintendent of Recreation. Basic Requirements—Job Knowledge l Formatted:Bullets and Numbering 1. ,Ability to communicate with and assist both the public and staff in a friendly and helpful Hr Deleted:Will have strong manner. administrative skills,experience in training,and supervision 2. Must have knowledge of office procedures,typing skills,familiarity with office machines,and office software., -f Deleted:. 3. Will have excellent communication and writing skills,correct punctuation.spelling and grammar. Deleted:. 4. Will have the ability to calculate utilizing basic math skills and handle cash accurately. . , 4 Deleted:Will have the ability to organize the workload of a wide and varied position 5. Will have the ability topperate computer system and telephone system._, — Deleted:administer and supervise \ 1 computer programming,networking and 6. Must have the ability to lift supplies up to 50Ibs. F\ \ overall telecommunications. \ Formatted:Font:Bold "f Formatted:Bullets and Numbering 7. Will have strong personnel skills and the ability to have a good working relationship \ -I Deleted:41>Will have working with staff and public,a friendly personality,with the ability to communicate in a i knowledge of the park and recreation system.¶ positive manner. 8. Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle policy and/or the City of Yorkville's vehicle policy. 9. Must comply with all rules,policies,regulations and procedures related to the city of Yorkville's Employee Manual. . — Deleted:40-No outside jobs will be accepted that will conflict and compromise the success of the Park and Minimum and Preferred Experience and Education Recreation Departments.¶ 1. High school diplomaand 2years of advanced education in business or related %Deleted:or business school with course curriculum and/or 1 year experience. Lecreation office organizational duties preferred. study mbusiness orrelated curriculum. Deleted:Three years of experience in r 2. Must have outstanding communication skills,must be highly organized,motivated,and possess strong computer skills;using database related software.,_ , —(Formatted:Font:Bold 2 3. Experience with Computer programs such as;Outlook, Word,Access,Excel,and • — -{Formatted:Bullets and Numbering publishing software. Rectrac preferred 4. Must have successfully completed a background investigations • — —(Formatted: Bullets and Numbering Deleted: with findings of good \ ic character and no felony convictions • The duties listed above are intended only as an illustration of the various types of tasks that may Formatted:Font:Bold be required. The omission of specific statements of duties does note exclude them from the position if the work is similar,related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee,and is subject to modification by the employer as the needs of the employer and/or agency change,or requirements of the position change. 3 `�E4 Co). Reviewed By: �� „L. � Legal ❑ City Council 7r Finance ❑ 8st "is36 Engineer 0 IS I City Administrator ❑ Agenda Item Tracking Number 9 Consultant ❑ of. Ond.IIMMAY 47<CE 0,,,e City Council Agenda Item Summary Memo Title: Updated Capital Improvement Program City Council/COW/Committee Agenda Date: PW Committee 11/7/05) (oW 0.60 k Synopsis: This is our annual update. Special attention should be given to the projects proposed for FY 06-07. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Concensus Council Action Requested: None. This is a working document that normally goes to Committee of the Whole,but not to City Council. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: `��D ��t o United City of Yorkville Memo j; ,,, '" 800 Game Farm Road EST. - ` ''mi..__i_mor 1336 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 � �CE ,vv Date: October 25, 2005 To: Liz D'Anna, Administrative Assistant From: Joe Wywrot, City Engineer "-,,,,\ L--t---. CC: Eric Dhuse, Director of Public W1orks Traci Pleckham, Finance Director Subject: Updated 6-year Capital Improvement Program Attached find proposed revisions to last year's 6-year Capital Improvement Program. Multi-year projects are listed with their total cost only in the year they are scheduled to begin, unless they will be constructed as separate, phased projects. All project costs are for construction and related construction engineering unless indicated otherwise. Debt service for past projects are not listed. Costs for ongoing and imminent project were updated based on best available information. Proposed revisions to last year's approved plan are as follows: General • Various projects were moved up or back one year based on the progress of our overall water, sanitary sewer, and roadway projects. • Recaptures to be paid by thecity were listed. Water • Projects were added for the improvements along Gawne Lane per our easement agreement with Dale Woodworth. • Construction of pressure-reducing-valve stations were added at times to coincide with projected development. • A project to complete Well#7 paving and landscaping was added for FY 06-07. • Rehabilitation of Well#3 was added for FY 10-11. Sanitary • The various projects related to the Rob Roy Creek Interceptor were added. • The various projects related to the SW Interceptor were added. • A citywide sewer rehabilitation project was added in FY10-11 in anticipation of the Illinois EPA requiring that project before approval of the next YBSD wastewater treatment plant expansion. • Projects added in Year 09-10 are for miscellaneous repairs and sewer extensions, as has been the case for past years. Streets • Projects were added for the reconstruction of Kennedy Road, Corneils Road, and Route 47 adjacent to new developments. • The Faxon Road extension to Route 47 was added for FY 07-08. • Resurfacing of McHugh Road from E. Main Street to Walnut Street was added in FY 10-11. Miscellaneous • More detail was added this year for the various inter-governmental studies being performed for groundwater,brownfields, and flood profiles. • The Raymond Regional Detention facility and outfall sewer were added in FY 05- 06 and FY 06-07. • Projects to modify the Fox Highlands pond and the parking in Fox Hill Unit 3 were added in FY 06-07. • Replacement of the sidewalk along the north, south, and west sides of Town Square Park was added for FY 06-07. • An annual project for burying overhead wires was added beginning in FY 06-07. Please place this item on the Public Works Committee of the Whole agenda of November 7, 2005 for consideration. ,Proposed Water Capital Improvement Program 25-Oct-05 ):undine Source Year Protect General Fund MFT Developer FAU Total 05-06 a)Wells 3&4 Treatment Plant $1,650,000 $1,650,000 b)King Street Raw&Finished Watermains $1,530,000 $1,530,000 c)State Street Watermain $500,000 $500,000 d)South Water Tower Painting $205,000 $205,000 e)Gawne Lane Water&Roadway Improvements(design) $15,000 $15,000 1)Cannonball Estates Watermain Recapture $44,000 $44,000 g)Heartland Circle Watermain Recapture $83.000 $83.000 Sub-Total $4,027,000 $4,027,000 06-07 a)Gawne Lane Watermain $140,000 $140,000 b)Routes 71/126 Watermain Casing $15,000 $15,000 c)SW Regional Watermains $1,950,000 $1,950,000 d)Well No.4 Rehabilitation $100,000 $100,000 e)Fox&Washington Watermains(In-Town Road Pgm) $110,000 $110,000 g)Heustis Watermain Replacement(In-Town Road Pgm) $110,000 $110,000 h)SCADA System for Waterworks $420,000 $420,000 I)Well#7 Driveway&Landscaping $30,000 $30,000 j)Kennedy Road PRV Station $200.000 $200.000 Sub-Total $1,125,000 $1,950,000 $3,075,000 07-08 a)Well No.6 $550,000 $550,000 b)Well No.6 Treatment Plant $1,710,000 $1,710,000 c)Radio-read meter retrofit(Phase 1) $115,000 $115,000 d)Elizabeth Street Watermain Replacement $150,000 $150,000 f)Orange/Olsen Watermain Loop $40,000 $40,000 e)Eldamain/Rt.34 PRV Station $200.000 $200.000 Sub-Total $2,765,000 $2,765,000 08-09 a)Route 47 Watermain Relocations $650,000 $650,000 b)W.Ridge Watermain Replacement $140,000 $140,000 c)Radio-read meter retrofit(Phase 2) $115,000 $115,000 d)Game Farm/Somonauk Road Watermains $65.000 $65.000 Sub-Total $970,000 $970,000 09-10 a)Washington&Orange Watermain Replacement $250,000 $250,000 (S.Main-Mill) b)S.Main Street Watemrain Replacement $200.000 $200.000 Sub-Total $450,000 $450,000 10-11 a)West Fox River Watermain Crossing $750,000 $750,000 b)Well No.3 Rehabilitation $100.000 $100.000 Sub-Total $850,000 $850,000 Water Total $10,187,000 $1,950,000 $12,137,000 grouosed Sanitary Canital Imurovement Fragrant 25-Oct-05 Fuodine Source Yeas; Froiect General Fund MFT Developer FAU Total 05-06 a)Countryside Lift Station $1,700,000 $1,700,000 b)Countryside Interceptor $1,400,000 $1,400,000 c)Bruell Forcemain&Gravity Sewers $1,550,000 $1,550,000 d)Bruell Lift Station $550,000 $550,000 e)SW Interceptor-Engineering $375,000 $375,000 f)Heartland Circle Onsite Interceptor Recapture $880,000 $880,000 g)Rob Roy Creek Interceptor-Main Branch Design $750,000 $750,000 h)Rob Roy Creek Interceptor-Contract 1 $980,000 $980,000 i)Rob Roy Creek Interceptor-Contract 2 $1,700,000 $1,700,000 j)Rob Roy Creek Interceptor-Contract 3 $2,230,000 $2,230,000 k)Rob Roy Creek Interceptor-Contract 4 $1,850,000 $1,850,000 I)Rob Roy Creek Interceptor-Contract 5 $2,300,000 $2,300,000 m)Rob Roy Creek Interceptor-Contract 6 $2,270,000 $2,270,000 n)Rob Roy Creek Interceptor-East Branch Design $174,000 $174,000 o)Rob Roy Creek Interceptor-E.Branch 1 $1,760,000 $1,760,000 p)Rob Roy Creek Interceptor-E.Branch 2 $1,040,000 $1,040,000 q)Rob Roy Creek Interceptor-North Branch Design $160,000 $160,000 r)Rob Roy Creek Interceptor-North Branch $2,310,000 $2,310,000 s)Rob Roy Creek Interceptor-West Branch Design $187,000 $187,000 t)FPA Expansions-Area Nos.1-9 $135.000 $135.000 Sub-Total $6,080,000 $18,221,000 $24,301,000 06-07 a)Rob Roy Creek Interceptor-West Branch $3,130,000 $3,130,000 b)SW Interceptor-Contract A $2,600,000 $2,600,000 c)SW Interceptor-Contract B $2,400,000 $2,400,000 d)SW Interceptor-Contract C $980,000 $980,000 e)SW Interceptor-Contract D $880,000 $880,000 e)Fox Hill Sewer Recapture $150.000 $150.000 Sub-Total $150,000 $9,990,000 $10,140,000 07-08 a)SCADA System for Pump Stations $100,000 $100,000 b)Palmer Court Sanitary Sewer Replacement $40.000 $40.000 Sub-Total $140,000 $140,000 08-09 a)Miscellaneous Repairs $30,000 $30,000 c)Game Fann Road Sanitary Sewer Repairs $30,000 $30,000 c)Route 47 Sanitary Sewer Repairs $200.000 5200.000 Sub-Total $260,000 $260,000 09-10 a)Miscellaneous Repairs $30,000 $30,000 b)Sewer Extensions $150.000 $150.000 Sub-Total $180,000 $180,000 10-1 l a)City-wide SSES repairs $2,000,000 $2,000,000 b)Miscellaneous Repairs $30,000 $30,000 c)Sewer Extensions 5150.000 $150.000 Sub-Total $2,180,000 $2,180,000 Sanitary Total $8,990,000 $28,211,000 $37,201,000 Proposed Street Capital Improvement Proeram 25-Oct-05 • Fundine Source Year Project General Fund MFT Developer FAU Total 05-06 a)Asphalt Pavement Treatment $35,000 $35,000 b)Crack Sealing $31,000 $31,000 c)Corridor Transportation Study $71,000 $71,000 d)In-Town Road Program(Phase 1)-Utilities Const. $1,000,000 $1,000,000 e)In-Town Road Program(Phase 1)-Roadway Const. $700,000 $700,000 1)In-Town Road Program(Phase 2)-Design $215,000 $215,000 g)Re-stripe Countryside Pkwy&McHugh Road $12.000 $12.000 Sub-Total $2,033,000 $31,000 $2,064,000 06-07 a)Asphalt Pavement Treatment $50,000 $50,000 b)Crack Sealing $40,000 $40,000 c)Wooddale Drive Construction $25,000 $25,000 d)Countryside Pkwy(W.Kendall to E.Kendall) $260,000 $260,000 e)Game Farm Road(Phase 2 Engineering) $50,000 $50,000 $100,000 1)In-Town Road Program(Phase 2)-Utility Construction $500,000 $500,000 g)In-Town Road Program(Phase 2)-Roadway Const. $1,350,000 $1,350,000 h)Kennedy Road(Christy to Bristol Ridge Road) $1,600,000 $1,600,000 i)Comeils Road(Caledonia to Route 47)-Design $60,000 $60,000 j)Route 47(Comeils to Jericho)-Design Engineering $500.000 $500.000 Sub-Total $1,925,000 $350,000 $2,160,000 $50,000 $4,485,000 07-08 a)Asphalt Pavement Treatment $50,000 $50,000 b)Crack Sealing $40,000 $40,000 c)Palmer Court $60,000 $60,000 d)Route 47(Comeils to Jericho)Phase 1 Construction $3,000,000 $3,000,000 e)Comeils Road(Caledonia to Route 47)-Construction $600,000 $600,000 t)Strawberry Lane/Conover Ct $100,000 $100,000 g)Faxon Road Extension to Rt.47 $450,000 $1,000 $451,000 h)Fox Road Reconstruction $275,000 $275,000 i)Kennedy Road(Bristol Ridge to RR tracks) $2,540,000 $2,540,000 j)Game Farm Road(ROW acquisition) $100,000 $100,000 $200,000 k)Streetlight Construction(Various Locations) $50.000 $50.000 Sub-Total $885,000 $241,000 $6,140,000 $100,000 $7,366,000 Proposed Street Capital Improvement Program 25-Oct-05 Funding Source 08-09 a)Asphalt Pavement Treatment $50,000 $50,000 b)Crack Sealing $40,000 $40,000 c)Game Farm Road(Phase 3 Engineering) $50,000 $150,000 $200,000 d)Game Farm Road(Construction) $500,000 $1,500,000 $2,000,000 e)Powers Ct. $60,000 $60,000 f)Route 47 non-participating street costs $500,000 $500,000 (streetlights,traffic signals,Jefferson Street) g)Kennedy Road(RR tracks to Galena) $1,430,000 $1,430,000 h)Mill Road(Kennedy to east end Grande Reserve) $2,640,000 $2,640,000 i)Route 47(Comeils to Jericho)Phase 2 Construction $3,000,000 $3,000,000 j)Streetlight Construction(Various Locations) $50.000 $50.000 Sub-Total $660,000 $590,000 $7,070,000 $1,650,000 $9,970,000 Year proiect General Fund MFT Developer FAU Total 09-10 a)Asphalt Pavement Treatment $50,000 $50,000 b)Crack Sealing $40,000 $40,000 c)E.Kendall Drive&Muthern Court $200,000 $200,000 d)Washington Street(Rt.47-Mill) $100,000 $100,000 e)Route 47(Corneils to Jericho)Phase 3 Construction $3,000,000 $3,000,000 f)Streetlight Construction(Various Locations) $50.000 $50.000 Sub-Total $200,000 $240,000 $3,000,000 $3,440,000 10-11 a)Asphalt Pavement Treatment $50,000 $50,000 b)Crack Sealing $40,000 $40,000 c)W.Kendall Drive&Anderson Court $250,000 $250,000 d)Countryside Subdivision-Units 8&9 $200,000 $200,000 e)McHugh Road resurfacing(E.Main to Walnut) $150,000 $150,000 f)Streetlight Construction(Various Locations) $50.000 $50.000 Sub-Total $450,000 $290,000 $740,000 Streets Total $6,153,000 $1,742,000 $18,370,000 $1,800,000 $28,065,000 Proposed Miscellaneous Capital Improvement Program 25-Oct-05 Funding Source Year Proiect General Fund MFT Developer FAU Total 05-06 a)USGS Groundwater Study $13,000 $13,000 b)Blackberry Creek flood study $24,490 $24,490 c)ISWS Groundwater study $20,036 $20,036 d)Nelson Landfill USGS Study $45,000 $45,000 e)Fox Road Stormwater Study $34,000 $34,000 f)Raymond Storm Sewer Outfall-Design $44,000 $44,000 g)Raymond Regional Detention-Design $175,000 $175,000 h)Raymond Storm Sewer Outfall-Construction $1,000,000 $1,000,000 i)Downtown Brownfield Study $30,000 $30,000 j)City-County Jefferson St.Design $9.000 $9,000 Sub-total $360,526 $1,034,000 $1,394,526 06-07 a)ISWS Groundwater Study $10,364 $10,364 b)Blackberry Creek flood study $24,490 $24,490 c)Nelson Landfill USGS Study $8,000 $34,000 $42,000 d)Downtown Brownfield Study $12,000 $12,000 e)Bury Corn Ed poles $100,000 $100,000 f)Fox Highlands Pond $50,000 $50,000 g)Raymond Detention-Construction $4,000,000 $4,000,000 h)Fox Hill Unit 3 Parking $30,000 $30,000 i)Town Square Sidewalk Replacement $25.000 125.000 Sub-total $259,854 $4,034,000 $4,293,854 07-08 a)ISWS Groundwater Study $3,455 $3,455 b)Blackberry Creek flood study $10,550 $10,550 c)Bury Corn Ed poles $100,000 $100,000 d)Downtown Brownfield-Remediation $250,000 $250,000 e)Sidewalk Replacement/Extension Program $60,000 $60,000 f)Route 47 sidewalk construction $410.000 $410.000 Sub-total $584,005 $250,000 $834,005 08-09 a)Bury Corn Ed poles $100,000 $100,000 b)Sidewalk Replacement/Extension Program $60,000 $60,000 c)ISWS Groundwater Study 5691 $691 Sub-total $160,691 $160,691 09-10 a)Bury Com Ed poles $100,000 $100,000 b)Sidewalk Replacement/Extension Program 560.000 160.000 Sub-total $160,000 $160,000 10-11 a)Bury Corn Ed poles $100,000 $100,000 b)Sidewalk Replacement/Extension Program $60.000 L60.000 Sub-total $160,000 $160,000 Misc.Total $1,685,076 $5,318,000 $7,003,076 Summary of Capital Improvement Prouram 25-Oct-05 1 Funding Source _ a: Category General Fund MFT Developer FAU Total 05-06 a)Water Improvements $4,027,000 $4,027,000 b)Sanitary Improvements $6,080,000 $18,221,000 $24,301,000 c)Street Improvements $2,033,000 $31,000 $2,064,000 d)Miscellaneous Improvements $360.526 $1.034.000 51.394.526 Totals $12,500,526 $31,000 $19,255,000 $31,786,526 06-07 a)Water Improvements $1,125,000 $1,950,000 $3,075,000 b)Sanitary Improvements $150,000 $9,990,000 $10,140,000 c)Street Improvements $1,925,000 $350,000 $2,160,000 $50,000 $4,485,000 d)Miscellaneous Improvements $259.854 $4.034.000 $4.293,854 Totals $3,459,854 $350,000 $18,134,000 $50,000 $21,993,854 07-08 a)Water Improvements $2,765,000 $2,765,000 b)Sanitary Improvements $140,000 $140,000 c)Street Improvements $885,000 $241,000 $6,140,000 $100,000 $7,366,000 d)Miscellaneous Improvements $584.005 $250.000 $834.005 Totals $4,374,005 $241,000 $6,390,000 $100,000 $11,105,005 08-09 a)Water Improvements $650,000 $650,000 b)Sanitary Improvements $260,000 $260,000 c)Street Improvements $660,000 $590,000 $7,070,000 $1,650,000 $9,970,000 d)Miscellaneous Improvements $160.691 $160.691 Totals $1,730,691 $590,000 $7,070,000 $1,650,000 $11,040,691 09-10 a)Water Improvements $450,000 $450,000 b)Sanitary Improvements $180,000 $180,000 c)Street Improvements $200,000 $240,000 $3,000,000 $3,440,000 d)Miscellaneous Improvements $160.000 $160.000 Totals $990,000 $240,000 $3,000,000 $4,230,000 10-11 a)Water Improvements $850,000 $850,000 b)Sanitary Improvements $2,180,000 $2,180,000 c)Street Improvements $450,000 $290,000 $740,000 d)Miscellaneous Improvements 5160.000 $160.000 Totals $3,640,000 $290,000 $3,930,000 Total Cost of 6-year Program $26,695,076 $1,742,000 $53,849,000 $1,800,000 $84,086,076 V] 41 `,` CO.)...CO.)... Reviewed By: k O� Legal 0 City Council EST illiSill-r--% ..,67:--_______4$36 Finance 0 Engineer ,./45 .. City Administrator ❑ Agenda Item Tracking Number op `=O Consultant 0 P w ECC 5-a g -' 0 LLE w> City Council Agenda Item Summary Memo Title: Private Improvements in City Right-of-Way City Council/ COW/ Committee Agenda Date: PW Committee 12/5/05 ��C1� / /. k Synopsis: What type of improvements can private individuals make in the public right-of- way? Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Recommend that the City Council adopt a policy regarding construction in the right-of-way by private individuals Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: �`�vo Co.o United City of Yorkville Memo AI P 800 Game Farm Road EST ,:1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 64 :- Fax: 630-553-3436 sem:11 01� Date: November 15, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer '?i,.., • CC: John Wyeth, City Attorney Subject: Private Improvements in City Right-of-Way Attached find two emails regarding existing and proposed improvements by private individuals in the city right-of-way. Over many years various homeowners have constructed items in the city right-of-way, such as brick mailboxes, curb made of various items, curb ramps at driveways, gravel parking areas, flower beds, underground lawn sprinklers, etc. Our In-Town Road Program has brought this issue to the forefront due to construction of curbing along the north side of West Center Street at Parkview School. The curb was constructed by Cal and Rena Peterson, and while their intentions may be good, the curb has created some drainage and trip-hazard problems that need to be resolved. The issues to address are as follows: • Should the city allow private individuals to make unconventional or private improvements in the city right-of-way? If so, what degree of oversight and/or permitting should be required? • If these improvements are allowed to be constructed, can the resident assume that they will be replaced/repaired if future construction activity damages them? Please place this item on the Public Works Committee agenda of December 5, 2005 for discussion. Page 1 of 2 Joe Wywrot From: John Wyeth [jwyeth@yorkville.il.us] Sent: Tuesday, November 15, 2005 9:45 AM To: jwywrot@yorkville.il.us Subject: RE: 2005 In-Town Road Program: Larry Franklin complaint Joe: Thanks for the thorough explanation. I see the following point regarding this issue (and its ripple effect): 1. The older sections of town all give rise for the potential that other home owners may want to make improvements on there own like this—which is not all bad. 2. The City needs to be involved. You have already identified at least two issues, drainage and safety. I'm sure that there are others. 3. To the greatest extent practical, the City needs to be consistent. However, as this example points out, each property has unique attributes, and we will learn that each owner has different resources. (It reminds me that my father created a curb out of rail road ties in Montgomery circa 1965!!). 4. So, a policy to respond, with common sense, practical criteria would make sense. The policy would seem to apply only to older sections of town, and may be adjusted for areas that"have the new road"vs areas where the new construction has gotten to yet. 5. Yes, we are setting a precedent. 6. Your recommended adjustments to the Pederson's curb make sense. 7. It would be hard to turn down Mr. Franklin's request, but oversight is necessary. In conclusion, this is definitely an item for City Council to take up. It's a good issue in the sense that it is about land owners wanting to make improvements. The City just needs to be involved for engineering, safety and consistency. Finally, the land owners need to understand that this is a public right of way, and that there work may need to be taken up, altered, destroyed, etc., at any time. My recommendation would be to take these two emails, (your's and mine) and use them as the starting point of a discussion with Public Works. Let me know what you think. John From: Joe Wywrot [mailto:jwywrot@yorkville.il.us] Sent: Monday, November 14, 2005 10:18 AM To: John Wyeth (E-mail) Cc: John Crois (E-mail); Arthur Prochaska Jr. (E-mail); Eric Dhuse (E-mail) Subject: 2005 In-Town Road Program: Larry Franklin complaint John, Larry Franklin called me last Thursday about a new barrier curb that the Peterson's recently constructed along the north side of Center Street between Church and King Streets. This area of Center Street is along the frontage of Page 2 of 2 Parkview School, which is owned by the Peterson's. Our In-Town Road Program street project called for an aggregate shoulder in this area, but the Peterson's asked if they could pay out of their own pocket to have the shoulder paved. We agreed to that (I believe that it was discussed at Public Works Committee). Larry wanted to have his aggregate shoulder paved, but we told him no for two reasons: • Aurora Blacktop wasn't willing to do it(they were willing for the Peterson's because there the paved shoulder was blocks long, making it easy for them to do). . We wanted to have a uniform roadway to the extent possible, and didn't want to end up with a house with a paved shoulder, then one with an aggregate shoulder, then one paved, etc. Larry wasn't happy with that decision, but he did accept it. Now the Peterson's have poured a concrete curb in front of the school, and he wants the city to allow him to do the same. Apparently the Peterson's did discuss this curb with Public Works before proceeding. I believe this curbing has created a drainage problem in the parkway and on the public sidewalk at mid-block, so some modifications should be made. It doesn't look like the Peterson's intend to fill against the back of curb, creating a possible trip hazard (especially in light of the increased foot traffic with the Parks Department leasing space in the building). We've got a few questions to answer and decisions to make. First, should the Parkview curb remain in place? If so, I recommend that a depression be cut at the low point in the street, and that the curb be backfilled to eliminate the trip hazard. Second, should we allow Larry to construct his own curb on Liberty Street? If so, what type of control or oversight should we have? (I don't know that we had any with the Peterson's). Also, are we creating a precedent and a liability that allows a property owner to basically do whatever they want in the right-of-way in front of their property? Please let me know what your opinions are regarding this matter. Joe rl 1� �,( CITY OF YORKV I LLE t ;,1ctJ - (j Ala i# W- "11lir,q; ir ii WATER DEPARTMENT REPORT , a MONTH SEPTEMBER 200.5.— WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 183 15,133 4 1393 542 141 21;994 TOTAL 37,127 CURRENT MONTH'S PUMPAGE IS 4,R4R,000 GALLONS E MOSS THAN LAST MONTH ❑ LESS ❑ MORE 1 ,R2I,nno GALLONS LESS THAN THIS MONTH LAST YEAR DAILY AVERAGE PUMPED: 1,235,000 GALLONS DAILY MAXIMUM PUMPED: 1,591,000 GALLONS DAILY AVERAGE PER CAPITA USE: 129 GALLONS ' WATER TREATMENT` CHLORINE FED: 649 LBS. CALCULATED CONCENTRATION: 2.1 MG/L (FLUORIDE FED: 631 LBS. CALCULATED CONCENTRATION: 0.37 MG/L ' WATER WATER QUALITY! AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION: 9.1 MG/L IMAINTENANCE] NUMBER OF METERS REPLACED: 15 NUMBER OF LEAKS OR BREAKS REPAIRED: I NEW CUSTOMERS ' 1111 RESIDENTIAL 57 COMMERCIAL 3 INDUSTRIAL/GOVERNMENTAL COMMENTS .-Ni -4141 , 0D C/Ty Reviewed By: , O� Legal El Council o n,,� - g Finance ❑, EST 1536` Engineer 1 .,, l Zi 7 Agenda Item Tracking Number �� 1111%' � City Administrator ❑ � � =O Consultant ❑ p 1Wr cRccs <CE ,V� ❑ City Council Agenda Item Summary Memo Title: Fountain Village—Earthwork Letter of Credit Expiration City Council/COW/ Committee Agenda Date: PW 12/5/05 , al,,/ WbClc Synopsis: We have been notified by the bank that the letter of credit will expire on 2/6/06. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize City Clerk to call the letter of credit if is not renewed by January 30, 2006. Submitted by: Joe Wywrot City Engineer Name Department Agenda Item Notes: 4.0 �r o United City of Yorkville Memo 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 .icIi Fax: 630-553-3436 <LE ‘V`' Date: November 21, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer J CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: Fountain Village—Earthwork Letter of Credit Expiration Attached find a letter from The First National Bank of Ottawa notifying us that the letter of credit for Fountain Village will expire on February 6, 2006. This is a commercial development on the NW corner of Route 47 and Route 71. I called Dean Tomich to tell him that the city will need to call the Letter of Credit if it is not renewed. I recommend that we begin the process of calling the letter of credit if it is not renewed by January 30, 2006. Please place this item on the Public Works Committee agenda of December 5, 2005 for discussion. #ii% � � Northfield - 2771 N Columbus St e i�s� anon o �a Plaza- 300 S Madison St u South- 601 State St ' x Fax (815)434-0307 �b� p� 701 LaSalle St Ottawa IL 61350 _ www.firstottawa.com 11'A•ILti1 LENOER Phone: (815)434-0044 Mt 24-Hr Phone Banking 1-866-434-0044 November 14, 2005 Mayor and Aldermen United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 RE: First National Bank of Ottawa Letter of Credit#141 Dear Mayor and Aldermen: Please accept this letter from The First National Bank of Ottawa as your official 90 day notice that the Letter of Credit issued to you on November 4, 2005 will not be renewed. The Letter of Credit#141 was issued to you in the amount of$260,309.50 for the account of Crest Lake Holdings, LLC. I have attached the legal description of the property in which the improvements have been or will be made. If you should have any questions or concerns, please contact me at 815-434-004, ext. 268. Sinc ely, _ r Mark M. Stoudt Commercial Loan Officer CERTIFIED MAIL 7000 0520 0012 4218 7274 • =BIT "A" THAT PART OF THE SOUTHEAST QUARTER OF SECTION 5, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL T,!T'r,RIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE POINT OF INTERSECTION OF THE CENTER LINE OF STATE ROUTE NO. 47 WITH THE CENTER LINE OF STATE ROUTE NO. 71; THENCE WESTERLY ALONG THE CENTER LINE OF STATE ROUTE NO. 71, BEING ALONG A CURVE TO THE RIGHT HAVING A RADIUS OF 7636.49 FEET, 300 FEET TO THE CENTER LINE EXTENDED SOUTHERLY OF A GRAVEL ROAD RUNNING NORTHEASTERLY FROM SAID STATE ROUTE NO. 71; THENCE NORTH 10 DEGREES 39 MINUTES EAST ALONG THE CENTER LINE OF SAID GRAVEL ROAD 1275 FEET TO THE POINT OF INTERSECTION OF SAID CENTER LINE WITH THE CENTER LINE OF STATE ROUTE NO. 47; THENCE SOUTH 01 DEGREES 33 MI NUI'ES EAST ALONG THE CENTER LINE OF SAID STATE ROUTE NO. 47, 892 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 1910.08 FEET. 335.2-FEET TO THE POINT OF BEGINNING (EXCEPT THAT PART DESCRIBED AS FOLLOWS: BEGINNING AT THE POINT OF INTERSECTION OF THE CENTER LINE OF ILLINOIS ROUTE 47 WITH THE CENTER_LINE OF ILLINOIS ROUTE NO. 71; THENCE WESTERLY ALONG TIE CENTER Lll\IE OF SAID ILLINOIS ROUTE NO. 71, 300 FEET ON A CURVE CONCAVE TO THE NORTH, RADIUS 7,615,85 FEET, CENTRAL ANGLE 02 DEGREES 15 IVtTNUTES 25 SECONDS AND A CHORD OF SOUTH 82 DEGREES 17 MINUTES 45 SECONDS WEST, REFERENCE TO GRID NORTH OF ILLINOIS STATE PLANE COORDINATE SYS LEM, EAST <ZONE, 299.98 FEET TO THE CENTER LINE OF OLD MORRIS ROAD, NOW KNOWN AS SCOTT DRIVE; THENCE NORTH 08 DEGREES 20 MINUTES 59 SECONDS EAST 70.03 FEET ALONG THE CENTER LINE OF SAID OLD MORRIS ROAD TO THE NORTHERLY RIGHT OF WAY EXTENDED TO THE WEST OF SAID ILLINOIS ROUTE 71; THENCE NORTH 64 DEGREES 48 MINUTES 09 SECONDS EAST 74.70 FEET ON RAM NORTHERLY RIGHT OF WAY Y L ITE OF IT L1NVOIS ROUTE 71 TO THE WESTERLY RIGHT OF WAY LINE OF ILLINOIS NO. ROU1'h. 47; THENCE NORTH 36 DEGREES 46 MINUTES 48 SECONDS EAST 266.35 FEET ON SAID WESTERLY RIGHT OF WAY LINE; THENCE NORTHERLY ALONG SAID WESTERLY RIGHT OF WAY LINE 85.50 FEET ON A NON-TANGENTIAL CURVE CONCAVE TO THE EAST, RADIUS 1949.93 FEET, CENTRAL ANGLE 02 DEGREES 30 MINUTES 45 SECONDS AND A CHORD OF NORTH 05 DEGREES 08 MINU 1hS 59 SECONDS WEST, 85.50 FEET; THENCE NORTH 03 DEGREES 53 MINUTES 36 SECONDS WEST 402.50 FEET ON SAID WESTERLY RIGHT OF WAY LE\TE; THENCE NORTH 23 DEGREES 05 MINUTES 38 SECONDS WEST 60.76 FEET; THENCE NORTH 03 DEGREES 53 MINUTES 36 SECONDS WEST 155.62 FEET; THENCE NORTH 08 DEGREES 20 MINUTES 59 SECONDS EAST 282.94 khET ON THE CENTER LINE OF OLD MORRIS ROAD TO THE CENTERLINE OF ILLINOIS ROUIE 47; THENCE SOUTH 03 DEGREES 53 MINUTES 36 SECONDS EAST 892 FEET ON SAID CENTER LLNE OF ILLINOIS ROUTE NO. 47; THENCE SOUTHERLY 334.50 FEET ALONG A TANGENTIAL CURVE CONCAVE TO THE EAST, RADIUS 1,909.93 FEET, CENTRAL ANGLE 10 DEGREES 02 MINUTES 05 SECONDS AND A CHORD OF SOUTH 08 DEGREES 34 MINUTES 38 SECONDS EAST 334.07 FEET ALONG SAID CENTER LINE TO THE POINT OF BEGINNING, AND EXCEPT THAT PART LYING SOUTH OF THE EASTERLY EXTENSION OF THE SOUTH LINE OF SUNFLOWER ESTATES PHASE THREE)IN THE TOWNSHIP OF KENDALL,KENDALL COUNTY, ILLINOIS. • • • • EXH i BIT UB" • • T CN RABER: 05-05-400-027-0000 LEGAL DESC z ZION: THAT PART OF THE SOUTHEAST QUARTER OF SECTION 5, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MEP.IDIAN DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LOT 26 IN SUNFLOWER ESTATES PHASE 3 ; THENCE EASTERLY, 400.0 FEET ALONG THE EASTERLY EXTENSION OF TEE NORTHERLY LINE OF SAID SUBDIVISION (BEING ALONG THE SOUTH LINE OF PROPERTY DESCRIBED IN TRUSTEES DEED RECORDED iN BOOK 594, PAGES 136 AND 137) '''0 THE WEST LINE OF ILLINOIS STATE' ROUTE 47; THENCE SOUTHERLY, 824 .74 FEET ALONG SAID WEST LINE (BEING 60 FEET WESTERLY AND PARALLEL WITH THE CENTERLINE OF SAID STATE ROUTE) TO THE CENTERLINE OF. SCOTT DRIVE; THENCE SOUTHERLY, 472. 86 FEET ALONG SAID CENTERLINE TO ITS INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTHERLY LINE OF SAID SUNFLOWER ESTATES PHASE 3; THENCE WESTERLY, '29'6.04 FEET ALONG SAID EXTENDED LINE TO THE EAST LINE OF SAID SUBDIVISION; THENCE NORTHERLY, 1290.43 FEET ALONG SAID EAST SUBDIVISION LINE TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS. PW 'I 5 .„.0 C/T y Reviewed By: J2 k go Legal ❑ City Council r � EST. ...‘-z--....____1836�'"" Finance 1 14 Ei Engineer � ' `�34'"5- t �/'' �C City Administrator ❑ Agenda Item Tracking Number �� "�O Consultant ❑ r �`� 3 t `°<CE 0" City Council Agenda Item Summary Memo Title: State Street Watermain—Change Order#1 City Council/COW/Committee Agenda Date: PW Committee 12/5/05 . C C`Int i4;I c%5 Synopsis: This change order delays the beginning of construction to March 1, 2006. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: .ki•',‘,0° o United City of Yorkville Memo '" 800 Game Farm Road EST. `� ',...11 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o - ` ° o Fax: 630-553-3436 -f<C E* `v) — Date: November 30, 2005 To: John Crois, Interim City Administrator rr � From: Joe Wywrot, City Engineer U CC: Liz D'Anna, Administrative Assistant Subject: State Street Watermain— Change Order#1 Attached find one copy of proposed Change Order No. 1 for the referenced project. This change order, in the amount of a zero dollar increase, is to delay the beginning of construction until March 1, 2006. While the contractor has generally agreed to no increase in cost, some items may experience increases related to fuel and asphalt costs. The city sought this delay to avoid impacting the residential areas along State and Main Streets this coming winter. We were concerned that we would not be able to restore the roads and driveways before winter. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of December 5, 2005 for consideration. CHANGE ORDER Order No. 1 Date: November 29, 2005 Agreement Date: August 23, 2005 NAME OF PROJECT: Contract B.2 — State Street Finished Water Main OWNER: United City of Yorkville CONTRACTOR: Swallow Construction Corporation The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Delay the start date until March 1, 2006 at the request of the United City of Yorkville in order to minimize road hazards due to winter construction. Swallow Construction agrees to the delayed start of construction and will not increase any of their unit prices. Swallow Construction has requested that subcontractor prices be subject to adjustment based on potential increases in raw material costs and fuel costs. Such requests will be reviewed and judged on a case by case basis and equitable adjustments will be evaluated by comparison to the Construction Cost Index (CCI) for the Chicagoland area as published in Engineering News Record (ENR). Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 564,330.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 564,330.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 0.00 The new CONTRACT PRICE including this CHANGE ORDER will be: $ 564,330.00 JUSTIFICATION Item No. 1 is in accordance with the City's desire to minimize the area of roadways excavated during the winter months. CO-01 G:\Public\Yorkville\2003\Y00304 Contract B.2 State Street Finished WM\Change Orders\chgorder0l.doc Change to CONTRACT TIME: Project Completion Date shall be extended to June 2, 2006. Approvals Required: To be effective this order must be approved by the federal agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL COND TION�n Requested by: + �:- \l 05 Swallow Construction Cor oration Recommended by: c Engineering Enterprises, Inc. Accepted by: United City of Yorkville Date: CO-02 G:\Public\Yorkville\2003\Y00304 Contract B.2 State Street Finished WM\Change Orders\chgorder0l.doc -Pk/ 14 `\t„D C/Ty Reviewed By: J A -Iv0 Legal ❑ City Council L.- EST S 1--Z-. 1836 Finance ❑ �� Engineer T •�1;-f�5- �C y City Administrator ❑ Agenda Item Tracking Number 0111 c '`� Consultant ❑ ?W aCC 5 , 5'. County City Council Agenda Item Summary Memo Title: Route 47 Watermain-Change Order No. 1 City Council/COW/Committee Agenda Date: PW 12/5/05, (''r\AJ /r))C/Cry Synopsis: This is the final balancing change order in the amount of a $356.42 increase. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: �`� o� cir o United City of Yorkville Memo 3 , '" 800 Game Farm Road EST. - - 1836 Yorkville, Illinois 60560 � Telephone: 630-553-8545 I 4 Fax: 630-553-3436 <LE XV Date: November 30, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer n CC: Liz D'Anna, Administrative Assistant Subject: Route 47 Watermain—Change Order No. 1 Attached find one copy of Change Order No. 1 for the referenced project. This change order, in the amount of a $356.42 increase, is the final balancing change order for this project. All of the changes are listed on the change order, and most were minor in nature. The more significant changes were related to coordination with the future Rob Roy Creek Interceptor construction and revisions due to a new building recently constructed at 247 Commercial Drive. Please refer to the change order for detailed explanations of each item. I recommend that this change order be approved. Please place this item on the December 5, 2005 Public Works Committee agenda for consideration. CHANGE ORDER Order No. 1 Date: November 29, 2005 Agreement Date: June 1, 2004 NAME OF PROJECT: Contract A.2 Route 47 Watermain OWNER: United City of Yorkville CONTRACTOR: Neslund & Associates, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add WATER MAIN, 8-INCH D.I.P., CLASS 52 (NEW ITEM) 16 FT. @ $ 29.45/FT. $ 399.20 2. Add FURNISH & INSTALL 8" RESILIENT WEDGE GATE VALVE w/C.1. VALVE BOX (NEW ITEM) 3 EA. @ $ 845.00/EA. $ 2,535.00 3. Deduct TREE ROOT PRUNING (1"-10" DIA.) (PAY ITEM #2) 15 EA. @ $ 50.25/EA. ($ 753.75) 4. Deduct TREE ROOT PRUNING (OVER 10" DIA.) (PAY ITEM #3) 5 EA. @ $ 139.60/EA. ($ 698.00) 5. Add TREE REMOVAL OVER 15" DIA (PAY ITEM #4) 59 INCH-DIA. @ $ 22.35/INCH-DIA. $ 1,318.65 6. Deduct CURB & GUTTER REMOVAL & REPLACEMENT (PAY ITEM #5) 20 FT. @ $ 55.85/FT. ($ 1,117.00) 7. Deduct STABILIZED CONSTRUCTION ENTRANCE (PAY ITEM #6) 3 EA. @ $ 3,350.00 ($ 10,050.00) 8. Add TRENCH BACKFILL (PAY ITEM #7) 112.66 C.Y. @ $ 23.35/C.Y. $ 2,630.61 9. Deduct WATERMAIN, 16-INCH D.I.P., CLASS 52 (PAY ITEM #9) 46 FT. @ $ 31.70/FT. ($ 1,458.20) 10. Add FIRE HYDRANT ASSEMBLY, 6-INCH MJ (PAY ITEM #12) 1 EA. @ $ 2,005.00/EA. $ 2,005.00 CO-01 G:\Public\Yorkville\2001\YO0106 Contract A.2-Route 47 Watermain\Change Orders\chgorderol.doc 11. Add DUCTILE IRON FITTINGS (PAY ITEM #13) 1,405 POUNDS @ $ 2.85/POUND $ 4,004.25 12. Deduct LINE STOP, 12" (PAY ITEM #15) 1 EA. @ $ 6,015.00/EA. ($ 6,015.00) -- 13. Add WATER MAIN REMOVAL (PAY ITEM #17) 1 FT. @ $ 11.30/FT. $ 11.30 14. Deduct FOUNDATION MATERIAL (PAY ITEM #19) 283.39 C.Y. @ $ 25.40/C.Y. ($ 7,198.10) 15. Deduct FIELD TILE REMOVAL & REPLACEMENT, 4" (PAY ITEM #21) 100 FT. @ $ 15.25/FT. ($ 1,525.00) 16. Deduct FIELD TILE REMOVAL & REPLACEMENT, 6" (PAY ITEM #22) 100 FT. @ $ 20.30/FT. ($ 2,030.00) 17. Deduct FIELD TILE REMOVAL & REPLACEMENT, 10" (PAY ITEM #23) 100 FT. @ $ 25.35/FT. ($ 2,535.00) 18. Add SIDEWALK REMOVAL & REPLACEMENT (PAY ITEM #25) 75 S.F. @ $ 12.30/S.F. $ 922.50 19. Add EXTRA WORK ORDER 12-7-04 (NEW ITEM) ENCOUNTERED 2 EACH 24" FIELD TILES & 1 EACH 10"TILE AT CONFLICTING GRADE. HAD TO REMOVE 5 LENGTHS OF NEWLY INSTALLED WM AND DEFLECT UNDER THE TILES. FIELD TILES RESTORED WITH WATER MAIN QUALITY PIPE 1 LUMP SUM @ $ 4,135.19 $ 4,135.19 20. Add EXTRA WORK ORDER 12-7-04 (NEW ITEM) RELOCATE WATERMAIN DUE TO CONFLICT WITH UTILITIES AT NEWLY CONSTRUCTED BUILDING (LOT 24— F.E. WHEATON) 1 LUMP SUM @ $ 2,957.06 $ 2,957.06 21. Add EXTRA WORK ORDER 12-7-04 (NEW ITEM) RAISE NEWLY INSTALLED WATER NORTH OF LOT 24 DUE TO REDESIGN OF PROPOSED SANITARY INTERCEPTOR. RELAYING OF WATER MAIN TOOK TWO DAYS DUE TO UNFAVORABLE SOIL CONDITIONS. 1 LUMP SUM @ $ 9,567.71 $ 9,567.71 22. Add EXTRA WORK ORDER 12-7-04 (NEW ITEM) ADDITIONAL LANDSCAPING ALONG THE ENTIRE EASEMENT AREA OF LOT 24 DUE TO CONSTRUCTION OF A NEW CO-02 G:\Public\Yorkville\2001\YO0106 Contract A.2-Route 47 Watermain\Change Orders\chgorder0l.doc INDUSTRIAL BUILDING CONSTRUCTED AFTER THE BID OF THE CONTRACT 1 LUMP SUM @ $ 3,250.00 $ 3,250.00 Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 737,021.15 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 737,021.15 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 356.42 The new CONTRACT PRICE including this CHANGE ORDER will be: $ 737,377.57 JUSTIFICATION Items No. 1 and No. 2 were new items required due to the realignment of the water main through the Caledonia area incorporated after the project had been awarded. Items No. 3, 4 and 5 were also the result of the above referenced realignment. Rather than root pruning, additional trees had to be removed. Items No. 6 through 18 represent differences between estimate quantities and actual quantities required during construction. Item No. 19 was required due to an unanticipated conflict with large (24") field tiles crossing the water main route at six foot depth. Water main had to be relayed and lowered. Tiles had to be replaced. Item No. 20 was required due to changed conditions. Lot 24 of F.E. Wheaton industrial area was improved after the contract was bid. By the time water main construction commenced a new building and new utilities were in place and in conflict with the proposed alignment. Item No. 21 was required due to a change in the proposed sanitary interceptor profile after the water main was installed. It was decided by the City that it would be appropriate to relay and adjust the grade of the water main now rather than taking the water main out of service later when the sanitary interceptor sewer is constructed. CO-03 G:\Public\Yorkville\2001\Y00106 Contract A.2-Route 47 Watermain\Change Orders\chgorderol.doc Item No. 22 was required due to the construction of a new building on Commercial Drive (Lot 24) after the project was bid and before the installation of the water main. Since the easement had been landscaped by the private developer, we had to restore the area disturbed by water main construction. Chance to CONTRACT TIME: NONE Approvals Required: To be effective this order must be approved by the federal agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: Q� ��G%/ 19 Neslund &Associates, Inc. Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville Date: - CO-04 G:\Public\Yorkville\2001\YO0106 Contract A.2-Route 47 Watermain\Change Orders\chgorder0l.doc .PW '7 „co Co). Reviewed By: ) Ock Legal ❑ City Council a c� T. 1836 Finance ❑ ES 1� Engineer 441'., -C I ® ;. City Administrator El Agenda Item Tracking Number 09 ,.. �O� Consultant El �� ' 05 CLE ,v)119 El City Council Agenda Item Summary Memo Title: Game Farm RoadlSomonauk Street—Additional Phase 1 Engineering Agreement& MFT Appropriation Resolution City Council/COW/ Committee Agenda Date: PW 12/5/05 , e e W I4J C/C J Synopsis: Additional work was required by the city and IDOT during Phase 1 engineering. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval of engineering agreement and corresponding MFT Appropriation resolution in the amount of$17,680.00. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: •'��`D caro United City of Yorkville Memo '`A 800 Game Farm Road EST.14 '- - 1836 Yorkville, Illinois 60560 ��- Telephone: 630-553-8545 it p Fax: 630-553-3436 .. 4CE ,V‘i Date: November 21, 2005 To: John Crois, Interim City Administrator ! 1 From: Joe Wywrot, City Engineer V CC: Traci Pleckham, Finance Director Subject: Game Farm Road/Somonauk Street—Additional Phase 1 Engineering Agreement and MFT Appropriation Resolution Attached find a request from Smith Engineering Consultants, Inc. for compensation related to additional work during the Phase 1 engineering for this project. Please refer to Smith's letter for detailed explanations of the work involved. Also attached is a supplemental MFT appropriation resolution for this work. I recommend that Smith's request and the corresponding MFT appropriation resolution be approved. Please place this item on the Public Works Committee agenda of December 5, 2005 for consideration. Construction Illinois Department Resolution for Improvement by Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To Game Farm Rd/Somonauk St US Route 34 Illinois Route 47 BE IT FURTHER RESOLVED, • 1. That the proposed improvement shall consist of Additional Phase 1 engineering tasks relat ed to Game Farm Rd. re-alignment @ Route 34, school bus turn-out, additional IDS's @ Route 47/Somonauk, and additional drainage investigations for Somonauk Street. and shall be constructed N/A wide and be designated as Section 03-00031-00-FP 2. That there is hereby appropriated the (additional ® Yes 0 No) sum of seventeen thousand, six hundred and eighty and 00/100 Dollars ( $17,680.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED I, Clerk in and for the United City of Yorkville City,Town or Village County of Kendall , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on nate IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of District Engineer (SEAL) City Clerk City,Town or Village BLR 4103(Rev. 11/00) Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors November 9, 2005 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: Game Farm Road/Somonauk Street Reconstruction SEC Job No. YORK-040098-02 Supplement Request Dear Mr. Wywrot: As stated in our letter dated March 2, 2005 and signed by you on March 8, 2005, additional work has been completed for the above referenced project that is outside the scope of the original contract. At this time,we have re-evaluated our contract fees and will be unable to absorb the full amount of the extra work. Therefore,we are requesting a supplement in the amount of$17,680.00. A description of the additional out-of-scope tasks that have been completed due to requests that have been made of SEC are listed below: • Roadway alignment changes and re-design o At the meeting on January 20, 2005, SEC was instructed to investigate shifting the Game Farm Road alignment on the approach to the U.S. Route 34 intersection to the east by means of a reverse curve and retaining walls to avoid the house located in the southwest corner of the intersection. As a result of this request, SEC created a new alignment, a new existing profile, a new proposed profile, and new cross-sections. In addition, the investigation included two options for tying into the existing ground for each alignment. The first option was to grade back to existing ground while the second option was to use retaining walls. The investigation included determining where retaining walls would be required and the approximate size of those retaining walls, for use in developing an opinion of probable cost for the two alignment options. o Additional work: 74.25 hours, $6,132.50 • Addition of a school bus turnout by the middle school o At the meeting on February 7, 2005, SEC was instructed to investigate the addition of a school bus turnout on the north side of Somonauk Street by the grade school. The school currently drops off students with disabilities 759 John Street,Yorkville, 1160560 www.stnithengineering.com Telephone 630.553.7560 Fax 630.553.7646 Mr.Joseph Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098-02 November 9,2005 Page 2 on the extra wide shoulder,but would like to provide a formal drop off area for this operation. Consequently, SEC researched design guidelines for bus turnouts, and revised the roadway plans and cross-sections to include a school bus turnout at the desired location. o Additional work: 8.25 hours, $701.25 • Second IDS for the intersection of Somonauk Street and Illinois Route 47 o At the meeting on February 9,2005 at IDOT, SEC was instructed to prepare a second IDS for the intersection of Somonauk Street and Illinois Route 47 based on IDOT's proposed five lane improvement along Illinois Route 47. The IDS based on the five lane improvement will be the one used for the project report since it will document the additional right-of- way required. SEC has commenced preparation of the second IDS, and it was submitted to IDOT for review. o Additional work:102 hours, $8,930.00 • Drainage o In a letter dated June 27, 2005, the City of Yorkville asked SEC to perform some additional drainage calculations after SEC submitted to the City a preliminary storm sewer configuration. The City specifically requested that SEC investigate decreasing the inflow to the Somonauk Street storm sewer, so as to confirm that an additional mainline is necessary. SEC revised local Time of Concentration(Tc) calculations and also revised the hydrology calculations for the off-site watersheds located to the north of Somonauk Street. Two (2) separate storm sewer models were created for the Somonauk Street storm sewer. The first one involved having just one mainline extending down the centerline of Somonauk Street. The second model involved utilizing the existing 36" storm sewer along Somonauk Street and then installing an additional line which would assist the existing 36"mainline with the conveyance of storm water. It is anticipated that the City will approve the proposed design of'a single new mainline storm sewer running along the centerline of Somonauk Street; therefore SEC will be submitting the preliminary drainage plan showing this configuration. o Additional work: 22.25 hours, $1,916.25 The items outlined in this summary are tasks that have been completed by SEC as requested,but are outside the original scope of the contract. Mr. Joseph Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098-02 I November 9,2005 Page 3 Should you concur with this supplement request,please sign this acceptance letter and return to our office. If necessary, the proper IDOT forms can be completed and submitted for utilization of MFT funding. Should you have any questions or need further clarification,please feel free to contact me at(630) 553-7560. Sincerely, SMITH ENGINEERING CONS . TANTS, INC. ,<;/-/- - ic.-e&e.../ Z.,/.---e---/-<:"-.---- Andrew Svihra, P.E. Principal AS/jmk Accepted By: Date: Title: Y:Uobs\Smith\2004\040098 Game Farm Phase I\administration\supplements\040098-supplement request-110105- crf.doc 7)./4 '# ist:O C/7.1„. Reviewed By:1. 0 Le al ❑ City Council Est 4 `��ti 1836 Finance ❑ Engineer ❑ City Administrator ❑ Agenda Item Tracking Number �O Consultant CIp\A (.. cot3 5 l LE �V\' City Council Agenda ItemSummary Memo Title: pC? L_," G V.k.e...8 OSCM5 City Council/ COW/Committee Agenda Date: -Pk.) (2--S r-O: S j cow /4aC/Gr Synopsis: 131 - . 1- --c-et.,(6:0J M 5- O Pc ? pS Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: jlz, 1Ltl �►- amDepartment Agenda Item Notes: • f° C ryo United City of Yorkville Memo .. Ban r Public Works Department EST. 1• '-`1836 800 Game Farm Road --" I 11• 11....- - Yorkville, Illinois 60560 KUM Cant �o� Telephone: 630-553-4370 �i4LE ``,i Fax: 630-553-4377 Date: November 29, 2005 To: Art Prochaska, Mayor From: Eric Dhuse, Director of Public Works CC: Public Works Committee, John Crois, A nistrator Subject: Public Works Space Art, As you know right now we are very limited on space at public works. The construction for the water treatment facility has begun in earnest, so we now have an additional 3-4 trucks and a construction trailor in our lot as well. We have found a spot for cold storage for some of our equipment,but we are still in desperate need of space. I would like to propose that the employees and I be allowed to drive a City truck home every day on a temporary basis until such time as the treatment plant is finished. This will give us more spaces that the personal vehicles use every day, and it will free up four spaces in the shop at night so we can store more equipment inside out of the weather. The trucks taken home would not be the utility trucks; they would be smaller pickups that only carry the bare necessity of tools. The stipulations for driving them home would be as follows: • The trucks are to be driven to and from work only. • No passengers allowed after working hours • No weekend use except for call outs These are basic rules that will be refined if the committee decides to move this process forward. I would ask that this be placed on the December 5, 2005 Public Works agenda for further policy discussion. PW 1 `,�E,0 C1�.1- Reviewed By: ' Legal ❑ City Council n ;223 - Finance ❑_ EST. 1836 Engineer �r .z1.2.1s5- ti City Administrator ❑ Agenda Item Tracking Number �O Consultant ❑ W � J City Council Agenda Item Summary Memo Title: Route 47 Improvements City Council/COW/ Committee Agenda Date: PW 12/5/05 Ci 1- ��C�C� Synopsis: IDOT has asked for the city to commit to funding certain items before they authorize their consultant to proceed with detailed design work. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Provide direction regarding funding of specific proposed improvements Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 2`�03 C,r o United City of Yorkville Memo a � '' -0 800 Game Farm Road E 1836 Yorkville, Illinois 60560 ________7___. Telephone: 630-553-8545 1 4 11 ' ` Fax: 630-553-3436 114tEI`'‘' -- Date: December 2, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Traci Pleckham, Finance Directo Eric Dhuse, Director of Public Works Liz D'Anna, Administrative Assistant Subject: Route 47 Improvements Attached find a spreadsheet that we prepared earlier this year that lists potential city- funded components of IDOT's Route 47 reconstruction project. The list includes watermain, sanitary sewer, sidewalk, and miscellaneous items such as traffic signal pre- emption and streetlighting. The total estimated city cost is approximately 1.7 million dollars, which includes the normal 15% design cost. IDOT called recently and asked that the city commit to funding these improvements prior to 1DOT authorizing their consultant to proceed with detailed design work. IDOT specifically asked about replacing the deep sanitary sewer at Fox Street and ornamental lighting downtown. We may want to reduce the extent of some work items, such as sidewalk in certain areas. Eric and I strongly recommend that all of the watermain and sanitary sewer replacement work be performed. Almost all of these watermains are cast iron pipe, ranging in age between 35 and 75 years. Most of the sanitary sewer replacement work is in the older part of town. At some future date IDOT will prepare a Joint Agreement for this project that will formally obligate the City to fund these items. If we decide at that time to exclude any of these items, we should expect IDOT to still require us to pay for the 15%design cost for those excluded items. Please place this item on the Public Works Committee agenda of December 5, 2005 for discussion. Route 47 Improvements Summary of City Costs Item Cost 21-Apr-05 W aterm ain $648,313 Sanitary Sewer $197,513 Sidewalk $408,547 Miscellaneous $438,150 Total $1,692,522 Route 47 Improvements Watermain Begin End Diameter Length Station Station (inches) (meters) Unit Price Cost Remarks 21-Apr-05 Route 47 18390 18520 12 130 $0 $0 watermain under curb - IDOT cost to relocate 19030 19031 N/A 1 $3,000 $3,000 Hydrant&valve work @ Greenbriar 20100 20140 8 40 $800 $32,000 Replace 6" crossing © Elizabeth w/8" DIP 20350 20390 8 40 $800 $32,000 Replace 4" crossing © Orange w/8" DIP 20450 20490 8 40 $800 $32,000 Replace 8" crossing © Washington w/8" DIP 21250 21360 8 110 $300 $33,000 Construct new 8"for future extension down River Rd. 21360 21600 8 240 $300 $72,000 Replace 4" River Rd. to Spring St. w/8" DIP 21370 21410 8 40 $800 $32,000 Replace 8" crossing C4 Main St. w/8"/DIP 21480 21520 8 40 $800 $32,000 Replace 6" crossing @ Center St. w/8" DIP 21580 21620 8 40 $800 $32,000 Replace 6" crossing @ Somonauk St. w/8" DIP 21810 22020 8 210 $300 $63,000 Replace 8" Park St. to N. of Apple Tree w/8"/DIP 21950 22180 6 230 $25 $5,750 Abandon west side Apple Tree to Walnut 22020 22180 12 160 $25 $4,000 Abandon east side Apple Tree to Walnut 22020 22180 8 160 $200 $32,000 Construct new 8" Bristol Road to replace 12" wm. 22400 22450 8 50 $800 $40,000 Complete crossing © Landmark 23160 23230 12 70 $700 $49,000 Replace 12" crossing of Countryside Route 34 189775 189875 12 100 $700 $70,000 Replace 12" near McDonalds Sub-total $563,750 Plus 15% Engineering $84,563 Total Water $648,313 Note: Appurtenances such as manholes, valves, hydrants, etc. are not listed separately, but included in the unit price for individual items. Route 47 Improvements Sanitary Sewer Begin End Diameter Length 21-Apr-05 Station Station (inches) (meters) Unit Price Cost Remarks 19800 20000 8 200 $300 $60,000 Parallel to road (Colonial Pkwy to Elizabeth) 19965 20010 8 45 $800 $36,000 Crossing @ Elizabeth Street 20350 20365 8 15 $150 $2,250 Abandon sewer @ Orange 20570 20600 8 30 $300 $9,000 Replace deep sewer @ Fox Street 20825 20925 8 100 $300 $30,000 Replace sewer Van Emmon to Hydraulic 22200 22230 8 30 $800 $24,000 Possible stub to Sunset Motel property Van Emmon 1050 1085 8 35 $300 $10,500 Replace 6" sewer Sub-total $171,750 Plus 15% Engineering $25,763 Total Sanitary $197,513 Note: Appurtenances such as manholes, valves, hydrants, etc. are not listed separately, but included in the unit price for individual items. I Route 47 Improvements Sidewalks West East Total 21-Apr-05 Begin End Width Begin End Width Area City Station Station (Meters) Station Station (Meters) fSo.Meters) Unit Price Cost Remarks 18170 18370 1.5 18000 18370 1.5 855 $43 $18,383 South of Route 71 18370 19025 1.5 18370 19025 1.5 1965 $43 $42,248 Route 71 to Greenbriar 19025 19350 1.5 487.5 $43 $10,481 Greenbriar to Prairie Garden Sub. 19025 19250 1.5 337.5 $43 $7,256 Greenbriar to Bridge St.Self-Storage 19370 19820 1.5 675 $43 $14,513 Self-Storage to Colonial Pkwy 19495 19575 1.5 120 $43 $2,580 Prairie Garden Sub.To Hoover Lawn Care 19680 19820 1.5 210 $43 $4,515 Hoover Lawn Care to Colonial Pkwy 19820 20100 2 19820 20100 1.5 980 $43 $21,070 Colonial Pkwy to Route 126 20100 20578 2 20100 20578 2 1912 $43 $41,108 Route 126 to Fox St. 20578 20740 2 20578 20790 2 748 $43 $16,082 Fox St.to south of Van Emmon 21478 21681 2 406 $43 $8,729 Center St.to Somonauk(Executive Realty) 21750 21811 2 122 $43 $2,623 Executive Realty to Park St. 21811 22320 1.5 763.5 $43 $16,415 Park to Landmark(Earthmovers) 21890 22000 1.5 165 $43 $3,548 South of Apple Tree Ct.to Travel Service 22075 22416 1.5 511.5 $43 $10,997 LoDestro to Landmark 22416 22700 1.5 22416 22700 1.5 852 $43 $18,318 Landmark to Route 34 22700 23190 1.5 22700 23190 1.5 1470 $43 $31,605 Route 34 to Countryside Pkwy 23190 23450 1.5 23190 23450 1.5 780 $43 $16,770 Countryside Parkway to Menard 23450 23610 1.5 240 $43 $5,160 Menard to Carpenter Side Streets 30000 30173 1.5 259.5 $43 $5,579 South side Route 71 (Rt.47 to Walnut Drive) 50000 50170 1.5 255 $43 $5,483 North side Route 126(Rt.47 to 1st school drive) 50180 50300 1.5 180 $43 $7,740 North side Route 126(b/w school drives)* 189677 190000 2 189677 190000 2 1292 $43 $27,778 Both sides Route 34(Center Pkwy to Route 47) 190000 190185 2.625 485.6 $43 $10,441 North side Route 34(Rt.47 through strip mall) 190000 190136 1.5 204.0 $43 $4,386 South side Route 34(Rt.47 to Union Bank) 190295 190340 1.5 67.5 $43 $1,451 Ace Hardware frontage Sub-total $355,258 Plus 15%Engineering $53.289 Total Miscellaneous $408,547 Notes:Sidewalk unit price equivalent to$4/SQ.FT. Areas of existing sidewalk to be paid for 100%by IDOT. Areas of no sidewalk to be paid for 50%by city. Sections marked with an asterisk would have 0%IDOT funding. i y Route 47 Improvements Miscellaneous Station Location Quantity Unit Price Cost Remarks 21-Apr-05 Traffic Signals 18370 47/71 1 $20,000 $20,000 Signal emergency pre-emption 19025 47/Greenbriar 1 $1,000 $1,000 Handhole for future signal 20100 47/126 1 $20,000 $20,000 Signal emergency pre-emption 20578 47/Fox 1 $20,000 $20,000 Signal emergency pre-emption 20831 47Nan Emmon 1 $20,000 $20,000 Signal emergency pre-emption 21681 47/Somonauk 1 $20,000 $20,000 Signal emergency pre-emption 22416 47/Landmark 1 $20,000 $20,000 Signal emergency pre-emption 22700 47/34 1 $20,000 $20,000 Signal emergency pre-emption 23190 47/Countryside 1 $20,000 $20,000 Signal emergency pre-emption Street Lighting 18370 47/71 1 $10,000 $10,000 Streetlights @ traffic signal 20100 47/126 1 $10,000 $10,000 Streetlights @ traffic signal 20578 47/Fox 1 $10,000 $10,000 Streetlights © traffic signal 20831 47Nan Emmon 1 $10,000 $10,000 Streetlights @ traffic signal 21681 47/Somonauk 1 $10,000 $10,000 Streetlights © traffic signal 22416 47/Landmark 1 $10,000 $10,000 Streetlights @ traffic signal 22700 47/34 1 $10,000 $10,000 Streetlights @ traffic signal 23190 47/Countryside 1 $10,000 $10,000 Streetlights Q traffic signal 20830 Van Emmon to bridge 1 $50,000 $50,000 Ornamental lighting downtown 22700 47/34 area 1 $80,000 $80,000 Landmark to Countryside, Center Pkwy to Marketplace Guardrail 20675 Jefferson St. 1 $10,000 $10,000 Protection at top of hill Sub-total $381,000 Plus 15% Engineering $57,150 Total Miscellaneous $438,150 P lc O C/r Reviewed By: J2 * O� City Council Legal 0 Finance 0 EST. 1836NI Engineer ►� t, gin -' �/;v10 City Administrator 0 Agenda Item Tracking Number O, O Consultant El ' - ---1 0 PVI City Council Agenda Item Summary Memo Title: Bruell Street Forcemain & Sanitary Sewers—Change Order#3 1City Council/COW/Committee Agenda Date: PW 12/5/05 (��^�,�/ I t�c��> Synopsis: This change order is for various items, including reconnection of the forcemain on Main Street and abandonment of the Heartland Circle pump station. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ��w Co./.. ��o United City of Yorkville Memo 800 Game Farm Road rtill EST `'�, 1 .1836 Yorkville, Illinois 60560 PTelephone: 630-553-8545 �� 94. Fax: 630-553-3436 11 o -'<L E `‘'v Date: December 1, 2005 To: John Crois, Interim City Administrator` \\ From: Joe Wywrot, City Engineer l�� CC: Liz D'Anna,Administrative Assistant Subject: Bruell Street Forcemain & Sanitary Sewers— Change Order#3 Attached find one copy of proposed Change Order#3 for the referenced project. This change order, in the amount of a$38,055.00 is for various items, most of which are related to restoration. The two main items,however, are for re-connection of the forcemain at the Main/Bruell intersection and abandonment of the Heartland Circle lift station. Both of these items were outside the scope of the original project. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of December 5, 2005 for consideration. 0/1-1.5 WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630)897-4651 • FAX (630) 897-5696 AURORA, ILLINOIS 60506 November 7, 2005 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Bruell Street Forcemain and Sanitary Sewers Change Order No. 3 W.E.D.A. Job #788-03052-00 . Dear Joe: This Change Order No. 3 replaces the previous Change Order No. 3 submitted on August 4,2005 that was not approved due to the high cost of installing the curb near the Wilkinson property. This Change Order No. 3 therefore includes the following: - 63 L.F. of storm sewer near the Wilkinson property $ 2,205.00 1 - 4 foot diameter catch basin in the curb and gutter $ 1,800.00 1 -2 foot diameter catch basin at the N.E. corner of Gawne Lane and the private alley $ 1,050.00 - Removal and disposal of trees in the Wilkinson property $ 2,400.00 - Installation of curb and gutter, Invoice#04-339 from R.A. Ubert (Wilkinson property) $ 1,000.00 - Additional 4 feet of curb (Wilkinson property) $ 500.00 - Lowering manhole cover(Wilkinson property) $ 250.00 — Rework curb October 05 (Wilkinson property)R.A. Ubert Invoice#04-340 $ 1,500.00 - Reconnection of forcemain at Bruell &Main and extra 4" top soil on Woodworth property $14350.00 Total- $25,455.00 • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing Mr. Joe Wywrot City of Yorkville November 7, 2005 Page 2 In addition, it is our understanding that the proposal from Johannessen Plumbing in the amount of$12,600 to abandon the Heartland Circle Pump Station was approved by your Public Works Department. This cost. is therefore added to Change Order No. 3 for a total grant amount of$38,055.00. Please review the attached Change Order No. 3 and forward it to the City Council for approval. Should you have any questions, please contact the undersigned. Very truly yours, WALTEE. DEUCHLER ASSOCIATES, INC. Phili ape F. Moreau, P.E. PFM/mw Encl. cc: Steve Linden, w/Encl. Don Pieart, w/Encl. CHANGE ORDER Order No. 3 Date November 3,2005 Agreement Date: NAME OF PROJECT: BRUELL STREET FORCEMAIN AND SANITARY SEWERS OWNER: UNITED CITY OF YORKVILLE CONTRACTOR: H.LDIDEN&SONS SEWER&WATER, INC. The following changes are hereby made to the CONTRACT DOCUMENTS: Justification: Change to CONTRACT PRICE: S0.00 Original CONTRACT PRICE: $ 1,511,895.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER S 1,580.004.00 The CONTRACT PRICE due to this CHANGE ORDER will be(increased)(decreased)by: S 38.055.00 The new CONTRACT PRICE including this CHANGE ORDER will be 5 1,618,059.00 Change to CONTRACT TIME: The CONTRACT TIME will be(increased)(decreased)by 0 calendar days. The date for completion of all wor•is (Date). Requested by: _sem`� �. Walter E.Deuchler ssociates,Inc. 1�- Accepted by: _ 7141' H.Linden&Sons Sewer&Water.Inc. Approved by: United City of Yorkville Federal Agency Approval(where applicable) N.A. INVOICE H. LINDEN & SONS SEWER & WATER, INC P 0 BOX 344 • YORKVILLE, IL 60560 630-552-0451 • FAX 630-552-0452 • The United City of Yorkville Game Farm Road • Yorkville, Illinois 60560 RE: Work done on Gawne Lane for Bruen Street Project Williams property Work done on June 7 and 8,2005 Quantity Description Rate Amount 63 I.f 12" PVC Storm Sewer $ 35.00 $ 2,205.00 1 2 foot Dia Catch basin.with frame and grate $1,050.00 $ 1,050.00 1 4 foot catch basin $1,800.00- $ 1,800.00 • • TOTAL $ 5,055.00 • 11/02/2005 11: 24 16305533 44 RA UBERT CONST PAGE 02/03 R. A. Ubert Construction, Inc. Invoice P.O. Box 160 DATE INVOICE# Yorkville, M. 60560 630-553-3733 11/2/2005 04-339 Fax: 630-553-3744 BILL TO —- Linden Gawn Street curb Job#415 Attn:Steve Linden Linden&Sons PO Box 344 Yorkville,IL 60560 • • • P.O. NO. TERMS PROJECT 415 UPON COMPLETION QUANTITY DESCRIPTION RATE AMOUNT 1 curb work on Gawn Street 1,000.00 1,000.00 • Total 51,000.00 Aug 03 05 10: 09a Linda Linden 6305520452 p- 2 INVOICE H. LINDEN & SONS SEWER & WATER, INC ___ PO BOX 344 YORKVILLE, IL 60560 630-552-0451 FAX 630-552-0452 BILL TO: City of Yorkville RE: Bruell Street job. Extra tree removal $2,400.00 • Curb work on Gawne Lane 04_Yea) Curb work to be done- additiinal 4 feet $ 500.00 Lowering Manhole cover $ 250.00 56 - Steve Linden - n - / Aug 03 05 10: 09a Linda Linden 6305520452 p . 3 4. Pessina Tree Service JOB INVOICE Dale Pessina _ ' 45W520 Jeter Road _ ...k F,. - Big Rock, IL 60511 STUMP REMOVAL •; Bus. (630) 556-3985 Cell. (630) 417-4714 DATE_ _ r TREE_REMOVAL ' CUSTOMER ��• ! ..• TRIMMING ADDRESS CfLir . HOME 8 --- '•_ _ CITY ._..,_ .1 i STATE—.-._ ZIP l-. —..- WORK IF rid—' .(;••7(7 c•�f .1c `.' JOB LOCATION r :TOWN , ,r •• BILL TO • ADDRESS • CITY STATE ZIP ' PRICE AMOUNT • _ - I 1 • • - . j • s ll 1 J (. 111 { INTEREST AT THE RATE OF 1.5% PER MONTH WILL BE CHARGED TOTAL "' ..i------• C'':"----- ON ACCOUNTS WHICH ARE MORE THAN 30 DAYS PAST DUE. _ - . ~ _• • • • Rug 03 05 10: 1Oa Linda Linden 6305520452 p_ 4 uci .eb/ZUE.1 11:36 16305533744 - RA UBERT CONST PAGE 03/03 R A. Ubert Construction,Inc. Invoice P.O. Box 160 Yorkville,� . 60560 DATE INVOICE* 630-553-3733 6/27/2005 04_277 Fax: 630-553-3744 • SILL TO Linden Gawn 3trixt Job P415. Atter Steve • - H.Linden&Sons ' Yoi ille,IL 60560 P.O.NO. TERMS PROJECT 415 UPON COMPLETION QUANTITY DESCRIPTION RATE AMOUNT 1 atrb work on Gawn Streci. 2,500-00 2.500.00 i'<J ri • • Total 52,500.00 (1(7 (2.e&f,e( gr/V —127.1 - SSC, ' ' 11/02/2005 11:24 16305533744 RA UBERT CONST PAGE 03/03 R. A. Ubert Construction,Inc. Invoice P.O.Box 160 Yorkville, IL. 60560 _ DATE • INVOICE# 630-553-3733 11/2/2005 04-340 Fax: 630-553-3744 BILL TO Linden Gawn Street curb Job#415 Attu:Steve Linden Linden&Sons PO Box 344 Yorkville,IL 60560 T P.O. NO. TERMS PROJECT 415 UPON COMPLETION QUANTITY DESCRIPTION RATE AMOUNT 1 rework curb on Gawn Street 1,500.00 1,500.00 • • Total $1,500.00 Oct 17 OS 12. 03p Linda Linden 6305520452 P 1 INVOICE H. LINDEN & SONS SEWER &WATER, INC PO BOX 344 _ YORKVILLE, IL 60560 10/17/2005 630-552-0451 • FAX 630-552-0452 City of Yorkville W. E. Deuchler Associates RE: Reconnection of Force Main at Bruell and Main Streets 8 hours of 130 Daewoo Excavator $ 150.00 •$ 1,200.00 8 hours of 250 Daewoo loader $ 145.00 : $ 1,160.00 24 hours of 3 laborers/8 hr a day $ 65.00 $ 1,560.00 8 1 foreman& truck $ 110.00 $ 880.00 2 12"45 degree bends $ 250.00 $ 500.00 1 12" sleeve $ 250.00 $ 250.00 3 loads of CA-6 $ 200.00 $ 600.00 RE: Extra 4" topsoil on Woodworth property. 4300 sq yd $ 2.00 $ 8,600.00 Total due this invoice. $ 14,750.00 Thank you. 5 Steve Linden )41,i)-- fes, • To if 4.va Fx.- put_ ; Wafter E. Deuchler Associates Inc. MEMO — • DATE: October 11, 2005 TO: Steve Linden -Linden Brothers Const. FROM: Mark.1. Haim RE: Heartland Circle PS cc: Joe Wywrot-City of Yorkville; Ryan Cramer-WEDA The City of Yorkville would like Linden Bro. Const, to submit a proposal by October 12th for the abandonment of the Heartland Circle Pump Station, construction to be completed by November 1`-, 2005. Following Is a flat of scope items. Please complete the following table attach any additional terms or conditions. sign and forward back to WEDA via Fax. -emove and dispose of guide rails, nterrnediate bracket and upper s guide bracket. -f- $14 P,re. -f-- elk;0«1S 3 'QO -as {Fill existing wet well with send to an elevation 1'below the downstream $ Invert. Continuing filling with concrete to meet downstream Invert elevation, concrete (3,500 psir[3► 28d), Place 4x4-W104 x W/D4 86€bs/t00 sf welded wire fabric in concrete. Create sloped bench. 3 7C°- as Note to accomplish this work temporary plugs and bypass pumping will be required,frorn upstream manhole to downstream manhole. '4I Remove all appurtenances and fittings in valve vault (air release, $ surge, check.plug valves)and transport and unload at City of Yorkville ,, ma PW garage ( goo . h,Remove and dispose of concrete top on valve vault /Sea --c7 o Fill valve vault with sand and cap with b"top soli $ S _ Co Remove control panel slab $ 700 . 00 rRembve electrical ha @hole and buried wiring, Note the station has S been de-energized, acs oo Remove contro1panel By City of Yorkville Landscaping By City of Yorkvilia [TOTAL $ )3(_2r00 -00 Signature Date 2- — o S- 5- 6PE ; LT pot. 6' Ad) Fc-A +46E 5' 0/v ,Q L L — f'E �v r It-I65 700.41 cr -PW 1 ! ,QED Ci . Reviewed By: J2 it 0-cv Legal ❑ City Council Finance ❑ EST 1836 Engineer City Administrator ❑ Agenda Item Tracking Number O Consultant ❑ v( *C � <LE ‘Vsi City Council Agenda Item Summary Memo Title: Countryside Interceptor—Change Order No. 1 City Council/COW/Committee Agenda Date: COW 12/20/05 Synopsis: This change order is for constructing a section of the SW Interceptor along Hydraulic Avenue. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval subject to funding by YBSD. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: II ,ctio Cii.o United City of Yorkville Memo �, .1% 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 � �- Telephone: 630-553-8545 o r�� ' Fax: 630-553-3436 Date: December 13, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Traci Pleckham, Finance Director Liz D'Anna, Administrative Assistant Subject: SW Interceptor—Coordination with In-Town Road Program At their meeting on December 12, 2005, the YBSD Board of Trustees agreed to reimburse the city up to $250,000 towards construction and construction-related engineering for the Southwest Interceptor Sewer project. Their attorney, Dallas Ingemunson, did not offer an opinion about whether adding this work to the existing Countryside Interceptor project was proper or not. He said that since that is a city- awarded contract, it was the city's decision to award a change order for the construction or to determine if the work should be accomplished some other way. The change order for this work is on the Committee of the Whole agenda of December 20, 2005. Please include this supplemental memo in the packets for the committee. 4„o �r o United City of Yorkville Memo • '" 800 Game Farm Road EST. .,1836 Yorkville, Illinois 60560 ��- Telephone: 630-553-8545 09 .52 Fax: 630-553-3436 1114 E o>00 Date: December 8, 2005 To: John Crois, Interim City Admi 'strator From: Joe Wywrot, City Engineer CC: Liz D'Anna, Administrative Assistant Subject: Countryside Interceptor—Change Order No. 1 Attached find one copy of proposed Change Order No. 1 for the referenced project. This change order, in the amount of a $218,880 increase, is for construction of a 24" sanitary sewer along Hydraulic Avenue between State and Morgan Streets. The City began planning for our In-Town Road Program in 2002. This project consists of reconstructing and/or resurfacing many of the streets in the older parts of town, including Hydraulic Avenue. The project has been constructed in phases, and the last phase is scheduled for next year and includes Hydraulic Avenue. Due to the developments proposed along Fox Road west of Route 47 recently, we have also begun planning for construction of the Southwest Interceptor. Last year the City and Yorkville-Bristol Sanitary District entered into an agreement(attached) regarding that interceptor. The sewer design is nearly complete, but at this time it appears that at the earliest construction would not begin until later next year, after the roadway work on Hydraulic is completed. In order to reduce overall costs and to minimize disruption to the residents in the area, we are proposing to coordinate these two projects by constructing that portion of the Southwest Interceptor along Hydraulic Avenue this coming winter. The work would be performed as a change order to our Countryside Interceptor project, which has existing unit prices nearly identical to those needed for the construction along Hydraulic Ave. Our In-Town Road Program is financed through bonds, which are not sufficient to fund the interceptor construction. Since the interceptor will be owned by YBSD and ultimately funded from Infrastructure Participation Fees (IPF)received by YBSD, we have suggested to YBSD that they fund the work from currently unobligated IPF funds they have on hand. The work would be invoiced separately, and those invoices would be sent to YBSD for review, approval, and payment. Please place this item on the Committee of the Whole agenda of December 20, 2005 for consideration. , c rN MUUM t ALA4k ra 11t�u F'Hut tl1/tll IIal 0 . (g3° IX I CHANGE ORDER Older No- Date 77ecem ber 2 5 • Agreeneszt NAME OF Y'RO cr: OwNtR_ UNTIED C' nF YQGT� —r• ^' • • • CONTRACTOR__________________________________________c • The fo 1owmg changes are hemby made to the CO 'TRACT DOCUMENT& , Justification: Change to CONTRACT PRIt : $ Original CONTRACT PRICE: 5..1„,24L$ Cuzrent CONTRACT PRICE adjusted by previous CRANGE ORDER$126_18.3110.„ The CONTRACT PRYCE due to Na MANGE ORDER will (increased) $tel x�sso.00 be ( L. i. • The new CONTRACT PRICE including this CHANGE ORDER will be S 1.450,716,_00 Outgo to CONTRACT TIME: . ... The comAcr rote will • C (tiemsaset by. 180 _calendar days. The date for completion of f woric � Requested by: 1+'r.•rl -' er -_ Accepted ��J!$ 1 ��.-_.I • . . 1.4;01.1r t„t i :fit_.r Approved by: C of e l 'd 9Z6 'ON N310130 3 11311WM YI'd�i Gn-O�MAM 30rOl l d H6 'ON f31H0r30 3 f311b'M bNdti� S(�OZ 'S 030 • • SOUTHWEST INTERCEPTOR, CONTRACT#1 • X2/02/05 950 Lin. Ft. 245"PVC Sanitary Sewer _ @$180.00 - $171,000.00 • • • • 4 Each Sanitary Manhole,4'Dia. • ® $3600.00- • $ 14,400.00 1 Each . Sanitary Manhole, 5'Dia. @ $5000.00- $ 5,000.00 • 1 Each Drop Manhole,4'Dia. @ $ 10,000.00- $ 10,000.00 148 148 S.Y. Bit. Conc. Binder Replacement,4-1/2"Thick •@$30.00- $ 4,440.00 • 148 S.Y. Bit. Conc. Surface Replacement, 1-1/2" Thick @$5.00- $ 740.00 • 1900 S.Y. Top Soil, Seeding&Excelsior Blanket @$7.00- " $ 13,300.00 $218,880.00 NOTE: Above cost includes,dewatering,.(5 trees)removal and replacement;402 Lin. Ft. granular trench backfill; connection of existing pipe at Manholes #3 and #4; and abandonment of 3 existing manholes.Based on soil borings no rock should be present. • 6 d 666M v31HD(130 3 nilk0A NdSS '8 S006 '8 '330 iLl�Ni j ♦,QED C,,, Reviewed By: a ',. 0� Le g al ❑ City Council - Q: Finance ❑ EST. 'iris Engineer ❑ sAgenda Item TrackingNumber © I1 B City Administrator ❑ gz 9 ' 0 Consultant ❑ 29 NO _C /Li SLE `v♦. 111 City Council Agenda Item Summary Memo Title: Salary of elected officials recommendation City Council/COW/Committee Agenda Date: COW—December 20, 2005 Synopsis: Salary of elected officials recommendation, complete with statistical analysis of patterns in respect to population, length of and frequency of meetings Council Action Previously Taken: Date of Action: Nov. 15, 2005 Action Taken: Tabled to next Admin COW (Dec. 20) Item Number: Type of Vote Required: N /A Council Action Requested: Discussion on salary changes (if necessary), move forward to City Council Submitted by: Bart Olson Admin Name Department Agenda Item Notes: This was moved back to Nov. COW as a result of not having enough information in the Oct. COW packet. Documents that were added to the Nov. COW packet include comprehensive salary surveys and regression analysis on trends within the data. According to the memo that was provided at Oct. Admin, there are no statistical patterns within the data, and therefore a recommendation to change salaries could not be provided by staff. „co) t o United City of Yorkville Memo 800 Game Farm Road EST.% , 1896 Yorkville, Illinois 60560 Telephone: 630-553-4350 o.0 o Fax: 630-553-7575 �?4LE `Vv Date: September 30, 2005 To: Administration Committee From: Bart Olson, Administrative Intern CC: Mayor Prochaska Subject: Salary of elected officials recommendation Recommendations: Mayor: same Aldermen: same Clerk: same Treasurer: same The recommendation to have the elected officials salary stay the same is based off of a few premises. First, I assumed that the reason such a recommendation was delegated to me was to gather a survey and attempt to justify a salary change based on a pattern (be it statistical or political). Using the information I gathered on compensation and meeting length and frequency from the survey of surrounding and comparable communities last year and the ILCMA compensation survey, I attempted to study the relationships between: A) salary and total hours spent in meetings B) salary and number of meetings C) salary and population For all four positions, I calculated a basic statistical sample on salary and population only' for all communities in Illinois and a second set for the regional comparables listed in the original elected officials salary survey that I completed last year. For aldermen and mayor, I went more in depth and studied all three relationships on both data sets. In the case of the mayoral compensation, I even removed Batavia and Morris from the sample observation because both have full-time mayors and were significantly skewing the statistics. Using simple regression statistics to study the statistical presence of a relationship, I found no statistically significant relationship between salary and any of the other variables studied. Interestingly enough, the relationship that yielded the"best” statistical strength was salary and population in the regional 1 Many of the clerks and treasurers listed in the comprehensive list on the ILCMA website were full-time or were part of another position(Finance Director/Treasurer). Therefore,to do an in-depth statistical analysis on these two positions to study the relationships between salary and number of meetings and salary and length of meetings would be difficult,time consuming,and would more than likely not yield usable results(as we can see based on the results of the mayor and aldermen study). comparables group when Morris and Batavia were removed from the study. However, the relationship (.46 R-squared)was not strong enough to declare a significant relationship. Second,because of the lack of statistical patterns present in the ILCMA compensation, it can safely be assumed that there is no traditional "cause" for elected officials' salary survey based on what other communities are doing or have done in the past; in other words, your discretion for compensation should only be based on what you feel is appropriate. • UNITED CITY OF YORKVILLE Salary Survey for Elected or Appointed Officials Salary per Municipality Position Salary month Notes Length of Meetings Estimated Batavia Population-25,000 Mayor $19.08/hr $1,908 Paid per hour,not to exceed$1,908 per month Council-1-1.5 hours Aldermen $180/meeting $540 2 Council+Special Council+1-2 meetings for each committee=8-12 Meetings per month Committee-1 hour Clerk $5,000/year $417 Treasurer $600/year $50 Chanahon Population-9,218 $7,200/year for Mayor position,$720/year for liquor commissioner,and$120/meeting for each title, Mayor $7,920/year+$240/meeting $1,140 estimated 2 meetings per month Board- Aldermen $60/meeting $120 2 Board meetings with a COW session before each meeting COW-1 hour exactly Clerk $250/month+$60/meeting $370 2 Board meetings with a COW session before each meeting Treasurer $0 $0 No Treasurer,Finance Director takes the responsibilities Geneva Population-19,515 Mayor $15,000/year $1,250 Council and COW-1-3 hours Aldermen $300/month $300 2 Council and 2 COW meetings per month+numerous committees Clerk $300/month $300 IML Website Treasurer $167/monthly $167 Minooka Population-3,971 Mayor $10,000/year $833 Attends about 16 meetings per month Council and COW-1-3 hours Aldermen $60/board meeting+$25/committee meeting $170 2 board and 2 committee meetings per month Clerk $18.27/hr $1,516 Part-Time,based on 1000 hours/year Treasurer $18.27/hr $1,516 Part-Time,based on 1000 hours/year,paid hourly wages per meeting @ 1 meeting/month Montgomery Population-7,109 Mayor $800/month $800 2 board meetings,1 COW,and 1-2 committee meetings Board and COW-1.5-2.5 hours Aldermen $500/month $500 2 board meetings,1 COW,and 1-2 committee meetings Committee-vary greatly with issue Clerk $500/month $500 IML Website Treasurer No Treasurer-Finance Director Morris Population-11,928 Mayor $58,000/year $4,833 Full-time,3 year contracts,increases 3%every year Council-1.5 hours Aldermen $4,200/year $350 2 Council meetings+2-6 committee meetings depending on the involvement in the 8 committees Committee-vary greatly with issue Clerk $52,000/year $4,333 Full-time Treasurer $3,400/year $283 North Aurora Population-10,585 Mayor $550/month $550 IML Website Council,COW,and Committee-1.5 hours Aldermen $400/month $400 2 Council+2 COW+2 committee meetings(out of 4 committees total) Clerk $275/month $275 IML Website Treasurer $150/month $150 UNITED CIS OF YORKVILLE Salary Survey for Elected or Appointed Officials Salary per Municipality Position Salary month Notes Length of Meetings Estimated Oswego Council and COW-2 hours,occasionally 3+ Population-18,000 Mayor $4,200/year+$50/meeting $550$2,100/year each mayor and liquor com.,and 4 meetings per month hours Aldermen $50/meeting $200 2 Board Meetings and 2 COW meetings($50/ea)+extra,unpaid Committee meetings Committee-less than 1 hour Clerk $4,200/year $350 Clerk gets$46,000/year,only$4200 for being"City Clerk" Community Development-2-3 hours Treasurer $0 $0 Office is incorporated into Finance Dir.,no additional salary Plainfield Population-13,038 Mayor $1,125/month $1,125 2 Council and 2 COW meetings Council-2-4 hours Aldermen $50/meeting $200 2 Council and 2 COW meetings COW-1-2.5 hours Clerk $4,208/month $4,208 Treasurer $2,500/year $208 Plano Population-5,633 Mayor $7,900/year+$50/meeting $808$6400/year for mayor,$1500 for liquor corn.,and 3 meetings per month Council-1-1.5 hours Aldermen $300+$50/meeting $450 2 Council and 1 COW meeting+2(unpaid)committee meetings COW-2-2.5 hours Clerk $66.67+$50/meeting $517 2 Council and 1 COW meeting Committee-vary greatly with issue Treasurer $5,600/year+$50/meeting $617 2 Council and 1 COW meeting Sandwich Population-6,509 Mayor $416.67/month $417 IML Website Council-1 hour Aldermen $267/month $267 2 Council and 2 COW meetings COW-1.5-3 hours Clerk $1,833/month $1,833 IML Website Treasurer $2,000/year $167 Shorewood Population-7,686 $275/meeting is for Mayor title,$150/month is for liquor commissioner,estimated 2 paid meetings per Mayor $150/month+$275/meeting $700 month(4-6)total Board-2-2.5 hours Aldermen $175/meeting $350 2 Village Board meetings per month(paid),and around 2 committee meetings(unpaid) Clerk $150/meeting $300 2 Village Board meetings per month Treasurer $0 $0 No Treasurer Sugar Grove Population-5,418 Mayor $7,600/year $633 Includes liquor commissioner fees Board-45 minutes exactly Aldermen $3,600/year $300 2 Board and 2 COW meetings COW-2-3 hours,vary greatly with issue Clerk $5,000/year $417 Treasurer $0 $0 This is incorporated into Finance Dir.,no additional salary Yorkville Population-8,749 Mayor $8,500/year $708 Aldermen $3,600/year $300 Clerk $3,600/year $300 Treasurer $3,600/year $300 x 4Actual Actual Actuallata Emps Low 141.91 Average Etfectwve ; ;-,.,.•. i •municiparty__ _ .-County., Poulation -_. _ ` rerece. J7fifri �_;Da , Search Results for Mayor compared to 708 __ i Alpha Henry _ 7261 1 1 $250.00 j $250.00 L $250.00 183% 4/1/20041 'Alton Madison j.��30,504 1 L$5,941.001$5,941.00 $5,941.001 -B8% J _4/1/2004! ,Apple River n w 1 JoDaviess � 3791 1 J $100.00 1 $100.00 Y $100.00 0 608% 4 4/1/2004( 'Arthur Douglas 2,203E 1 1 $175.00 11$175 00 1 $175.00 305% 4/1/20041 iAtkinson _i Henry _i_ 1,001,! 1 1 $100.00$100.00 ( $100.00 1 608% _j 4/1/2004( 'Aurora Kane _;_.„ 156900 1 $8,408.421$8,408.421$8,408.42G -92% 5/1/2004 Baldwin Randolph 1 434; 1 1 $160.00 $160.00 ! $160.00 /°V343 4/1/2004 'Bartonville __..,__.. .___�._...,__..__.._.._..,_. a.....Peoria • 6,310! 1 $575.00 $575.00 $575.00 23% 4/1/20041 Beecher v _ Will j 2,033 1 k$325.00 1 $325.00 $325.00 118% 4/V20041 ;Bellflower ----t_. McLean 4061 1 $62.50 f $62.50 $62.50 /°1033 6/1/20041 Berkeley ___WCook j 5,2451 1 1 $666.67 1 $666.67 f $666.67 6% 5/1/20041 Bethalto _ 1 Madison 9,454 w^„ 9,454, 1 1$3,800.001$3,800.001$3,800.00 X81% 4/1/2004 Bourbonnais Kankakee 15,2561 _1 1$1,000.001$1,000.001$1,000.001 ;29% I. 4/ 1/2004 Brimfield Peoria 933; 1 i $166.67 1 $166.67 $166.67 : 325% 4!1/20041 Bunker Hill Macoupin 1,8011 1 i $325.00 1 $325.00 1 $325.00 118% 1� 4/1/2004; ,Burlington _.._ _ Y_. --.__...._. t._. --_ �_.�w Kane W 452.L 1 $750.00 $750.00 1 $750.00 -6% 4/1/2004 1Carmi - White 5,422 wv1 $1,916.67$1,916.67;$1,916.671 63% 4/1/20041 Carol Stream __.. ..._.�___._.__....,.._._ DuPage J_.___ 40,438_ 1 $650.00 1 $650.00 !~$650.00 1 9% €__ 4/1/2004; Carthage _ Hancock 2,725 1 $925.001$925.00 t $925.00 c -23% 6/1/20041 Cary �__� � _ i McHenry ; 16,899: 1 $500.00 1 $500.00 1 $500.00 42% 4/1/2004. -Centralia Marion 14 136; 1 1 $250.00 • 250.00$ j $250.00 t�183% i 4/1/20041 Cerro Gordo_ • Piatt 1,43611 ; $150.00 j $150.00 $150.00 1 372% 4/1/20041 :Champaign ~^ Champaign 67 9591 1 $2,083.331$ 2,063.33('$2083'.3'3 3-66°/ 6/1/20041 'Charleston 1., _ Coles �. 21 1491 1 $833 33 $833.33 j $833.33 -15% 4/1/2004 'Chatham SangamonW 8,5831 �1T ' $650.00 i $650.00 $650.00 9% 4/1/20041 iChester Randolph 1 8,3781 1 j $900.00 i $900.00 $900.00 / -21% j 4/1/20041 Chicago Ridge i Cook j 14,1271 1 i$5,210.671$5210.67 $5,210.671 -86%Y 4/1/2004 1Cissna Park � ;1 Iroquois 1 8111 1 j $500.00 $500.00 1 $500.00 E 42% 1 4/1/20041 ;Coal City----- 1 Grundy i 4,7971 1 fi $416.67 1 $416.67 $416.67 1 �70% I y 4/1/20041 ;Coal Valley Rock Island 1 3,606; 1 ( $366.67 i $366.67 $366.67 1 93% 4/1/20041 Cobden nion 1 1,1161- 1 $125.00 $125.00 + $125.00 466% 1 4/1/20041 ;Collinsville 1 L Madison ^ 24,707; 1 j $300.00 $300.00 j $300.00 1 136% 1 4/1/20 ;Colons __�_ 1 _ Henry 1 5,1731 1 $400.00 L$400.00 I $400.00 1 77% -4/1/20041 Columbia Monroe ! _7,922 1 $1,228.001$1,228.00 $1,228.001 -42% 3� 6/1/20041 !Cortland _ ---,--_._.-.._---__h_ DeKalb � 2� 066 1 $530.42 ; $530.42 $530.42 B 33% i 4/1/20041 1Countryside _ Cook�^ � 5,991 1 1 $833.33 i $833.33 $833. 33 1 -15% 1 4/1/2001 {Crescent City�y� _ __ Iroquois 1 6311 1 $300.00 ; $300.00 f $300.00 p 136% 1 4/1/20041 !Crete -- 1 Will i 7,7121 1 it $600.00 1 $600.00 $600.00 E 18% ! 4/1/2004 1---Y 38,0001 1 $400.00 1 $400.00 $400.00 1 77% 1 4/1/2004 Krystal Lake __ .1---McHenry 1Cuba _ A-v� _^ __ Fulton j_ 1,418) 1 ji $141.67 $141.67 $141.67 ` 400% 4/1/20041 iDowns _~��- _ _�_ 1 McLean .i,.._ 776;7761 I $100.00 1 $100.00 $100.00 608% 4/1/20041 '_East Peoria `_ _._ .__ _ � Tazewell 22,638; 1 1$1,297.831$1,297.831$1,297.83 -45% 1 4/1/20041 'Edwardsville _ � ^� Madison 21,4911 1 1$1,500.00$1,500.00 j$1,500.00 i -53% 5/1/20041 Elk Grove Village Y _ 1 Cook ^_ ; 34,7271 1 1$1,050.001$1,050.00 L$1,050.001 -33% 5/1/20041 ;Elmwood Park ___-�.�__ Cook � 25,405; 1 _1$1,833.331$1,833.33 $1,833.33 f -61%_ _4/1/20041 Eureka Woodford 4,871' 1 1 $125.00 ; $125.00 i $125.00 466% 4/1/20041 'Fairview 1 Fulton 493, 1 1 $200.00 $200.00 1 $200.00 f 254/ 4/1/20041 Fairview Heights St.Clair 1 15,034 1 ;$1,800.00 $1,800.001$1,800.001, -61% 4/1/2004; i ! ;Naperville 1 DuPage 1 128,3581 1 1$1,666.6_7!$1,666.671$1,666.67 -58% ' 4/1/20041 New Boston �1 Mercer _ _v�6321Y 1 $350.00 1 $350.00 i $350.00 ; 102% 1/1/20041 f 1 Niles _ 1 Cook 30,0681 1 $333.33 1 $333.33 $333.33 112% 5/1/20041 Noble _ - � - Richland 7461 $200.00~$200.00 E $200.00 254% a 1/1/2004 ,North Aurora �� Kane j 10,585! 1 E $550.00_1�$550.00 1 $550.00 { 29% 3 4/1/20041 Oakbrook Terrace DuPage I 2,3001 1 j $50 0.00 1 $500.00 3 $500.00 42% 6/1/20041 OdellLivingston } 1,0141 1 $200.00 1 $200.00 $200.00 254% _j 4/1/20041 O'Fallon St.Clair 1 21,9101 1 $2,000.001$2,000.001$2,000.00 -65% j1/1/2004 Oglesby 1 LaSalle i 3,6471 1 1 $500.00 1 $500.00 $500.00 42% 4 4/1/20041 r ;Okawville Washington j 1,35511 ' $350.00 1 $350.00 j $350.00 4 102% 4 4/1/20041 ;Orion i Henry 1,7131 1 $25.00 +1 $25.00 $25.00 2732% 9 4/1/2004; ;Orland Park ; Cook 51,077 1 ;$2,083.33!$2,083.33 $2,083.331 -66% 1 4/1/2004] T ;Palos Hills Cook 1 17,665 1 1$2,333.331$2,333.33 $2,333.331 -70% 1 4/1/20041 :Panama Montgomery i 3231 141 $125.00 $125.00 $125.00 ' 466% 1 1/1/20041 411 Park Forest Cook_ ; 23,4623 1 1 $629.17 $629.17 1 $629.17 13% 1 4/1/200 , ; `.Pearl �V� _1 Pike - 187; 1 1 $40.00 $40.00 $40.00 1670% i 1/1/20041 I .Pearl City w _~_ Stephenson1 7801 1 1 $250.00 $250.00 j $250.00 4 183% 1 4/1/20041 Petersburg Menard 12,2991 1 I $500.00 $500.00 $500.00 42% a 4/1/20041 Pinckneyville -�_ Perry 1 5,4641 1 I $750.00 f $750.00 1 $750001 -6% 1 5/1/20041 Plainfield _ _ _Kendall 13,0381 1 !$1,125.00!$1,125.001$1,125.001 -37% 4/1/20041 Poplar Grove�� _ _j Boone 1,8831 1 i$1,000.001$1,000.001$1,000.001 -29% 1 4/1/20041 ;Princeton Bureau 1 7,5011 1 $250.00 1 $250.00 4 $250.00 i 183% 4 4/1/20041 Rapids City Rock Island 9j 1 I $70.00 , $70.00 $70.00 911% 1 4/1/20041 Richview Washington 3081 1 1 $300.00 1 $300.00 ' $300.00 136% 1 5/1/20041 `.Rochelle Ogle ; 9,4241 1 $291.67 1 $291.67 $291.67 E 143% 4/1/20041 'Rochester Sangamon 2,8931 1 j $250.00 4 $250.00 1 $250.00 183% 1 6/1/20041 i 'Rockton 1 Winnebago 5,296; 1 1$1,083. 331$1,083.33!$1,083.33 -35% E 4/1/20041 Rossville Vermilion 1,217E 4 1 1 $200.00 1 $200.00 1 $200.00 1 254% 1 4/1/2004 Round Lake i Lake 1 5,8421 1 1 $666.67 1 $666.67 ' $666.67 ` 6% 1 1/1/2004 Round Lake Beach Lake 25,8591 1 1$1,250.00 $1,250.00 $1,250.00 -43% 4/1/2004 Round Lake Heights 4 Lake 1,3471 1 $600.00 $600.00 1 $600.00 18% 1 4/1/2004 Royal Lakes Macoupin 1 1901 1 1 $150.001 $150.00 I $150.00 € 372% 4/1/20•' ';Saint Charles 1 Kane j 27,8961 1 1$1,458.33$1,458.33 $1,458.33 -51% 4/1/2004ii 'Saint Jacob j Madison 1 801 1 1 $62.50 $62.50 $62.50 1033% F4/1/20041 ;Saint Libory Y 1 St.Clair 1 5831 1 i! $100.00 I $100.00 1 $100.00 1 608% 1 4/1/20041 ;Salem Marion I 7,9091 1 I $333.33 $333.33 1 $333.33 112% 1 5/1/2004• 1j 'Sandwich Y t DeKalb i 6,509, 1 1 $416.67 I t$416.67 1 $416.67 70% 4/1/2004 Saunemin �� 1 Livingston 1 4561 1 1 $166.67 1 $166.67 I $166.67 325% 1 5/1/2004 Total Length of Length of Length of #of Total Working Total Monthly Town Population CC #of CC COW #of COW Comm Comm hours Hours? Meetings Salary Channahon 11,038 2 2 1 2 0 0 6 4 1140 Geneva 22,913 2 2 2 2 1.5 4 14 8 1250 Minooka 6,365 2 1 2 1 1.5 14 25 16 833 Montgomery 10,459 2 2 2 1 1.5 1.5 8.25 4.5 800 North Aurora 13,677 1.5 2 1.5 2 1.5 2 9 6 550 Oswego 20,946 2 2 2 2 1 0 8 4 550 Plainfield 24,647 3 2 1.75 2 0 0 9.5 4 1125 Plano 5,855 1.25 2 2.25 1 1.5 0 4.75 3 808 Sandwich 6,850 1 2 2.25 2 0 0 6.5 4 417 Shorewood 10,987 2.25 2 0 0 1.25 3 8.25 5 700 Sugar Grove 7,541 0.75 2 2.5 2 0 0 6.5 4 633 Yorkville 10,000 1.25 2 3 2 1.25 4 13.5 B 708 Batavia 26,901 1.25 2 1.25 1 1 5 8.75 1200 10 1908 Morris 12,479 1.5 2 1 4 0 0 7 2080 6 4833 SUMMARY OUTPUT-Dependent Salary,Independent Total hours Regression Statistics Multiple R 0.11248289 R Square 0.0126524 Adjusted R Square -0.0696266 Standard Error 1161.99632 Observations 14 SUMMARY OUTPUT-Dependent Salary,Independent Number of Meetings Regression Statistics Multiple R 0.09732686 R Square 0.00947252 Adjusted R Square -0.0730714 Standard Error 1163.86599 Observations 14 SUMMARY OUTPUT-Population Regression Statistics Multiple R 0.18159958 R Square 0.03297841 Adjusted R Square -0.0476067 Standard Error 1149.97341 Observations 14 SUMMARY OUTPUT-Population w/out Morris and Batavia Regression Statistics Multiple R 0.46842182 R Square 0.219419 Adjusted R Square 0.1413609 Standard Error 240.713135 Observations 12 SUMMARY OUTPUT-Total meeting hours w/out Morris and Batavia Regression Statistics Multiple R 0.20702477 R Square 0.04285925 Adjusted R Square -0.0528548 Standard Error 266.550011 Observations 12 SUMMARY OUTPUT-Total meetings w/out Morris and Batavia Regression Statistics Multiple R 0.13546296 R Square 0.01835021 Adjusted R Square -0.0798148 Standard Error 269.941148 Observations 12 # I Actual Actual ,Actual Data " rrpS 'Low digs % 3fLrs[e� Effective-, wr Muniivpality _. County_;_. __ Population _ ._ ._•_ Dtffererice Date.,._ Search Results for Councilmember compared to 300 Alton Madison 30,504 1 $536.00 $538.00 $538.00 44% 4/1/2004;_ _,_..._..._-___..� .._ ._ Douglas 4 2,2031 1 $100.00 4$100.00I $100.00 1 200% 4/1/2004. V- Arthur Assumption Christian 1,265? 1 k $100 ,00'$100.00I $100.00 , 200% 5/1/2004 'Atkinson Henry I 1,001i 1 $49.00 1 $49.00 ! $49.00 4 512% 4/1/2004! Baldwin ' Randolph I 434 1 $80.00 $80.00 1 $80.00 ,, 275% 4/1/2004 5 Bartonville Peoria ___°__- _� 6,3101 r�$1755001$175.00I $175.00 I6 71% L_ 4/1/2004, Bellflower "_ .__._.__,.v _.__ W McLean 408; 1 $30.00 1 $30.00 j $30.00 € 900% ! 6/1/2004 1 Berkeley Cook 5,2451 1 is$416.67!$416.67, $416.67 ; -28% 5/1/2004: Bethalto Madison 1 9 454 1 $200.00 I$200,001#$200.00 j 50% I 4/1/2004 __...__. _ a_._ Bloomington ; McLean 1 64,801 °$400.00+$400.001 $400.00 g -25% 1 4/1/20041 Bourbonnais Kankakee 115,256 1 $350,00"$350.001 $350.00 14% 4/1/20041 Bunker Hill Macoupin 1,801; 1 $75.00 : $75.00 $75.00 g 300% 4/1/2004; Burlington Kane .4521 1 $125.00!$125.001 $125.00 € 140% 4/1/2004 Carmi White 1 5,424 1 $360.004$360.001 $360.00 1 -17% i 1/2004: ...._� ._......._.,.__....___...._ ______r --...� .....,i .,._ .._,._ -f Carol Stream DuPage 40,4381 1 1$216.674$216.67 $216.67 j 38% 1 4/1/2004 Carthage I Hancock j 2,7251 1 $237.50 $237.50 L $237.50 26% _ ; 6/1/2004: Cary McHenry 16,699 1 x$200. j$200.00 $200.00 50% 4/1/2004 Champaign Champaign _ 67,959 1 $333331$333.331 $333.33 4 -10/o 6/1/2004 im ' ._ 1 ,$833.33!$833.331 $833.33 i -64% 4/1/2004; Charleston ~Coles __.__ 21,1491 _ _ 1 w _ _ y Chatham , Sangamon 8,583 1 -$500,00 I$500.00; $500.00 -40% 4/1/2004 _ __._s..: E� _____r Chester Randolph 8,378` 1 $300.00;$300.00' $300.00 w0% 4/1/2004 _..._._. -r__. _....__.. . W _._. ______,__. 5 _..__ __.� .___,_. ,Chicago Ridge Cook 1 14,127 _ 1 $600,00 4$600.001 $600.00 L-50%0 4/1/2004 Cissna Park , Iroquois 811; 1 ; $25.00 1 $25.00 ; $25.00 1100% 4/1/2004 Coal City LL i Grundy 4,797 1 $166.671$166.67 $166.67 j 80% 4/1/20041 Coal Valley i Rock Island 3,6061 1 " $90.00 $90.00 ; $90.00 , 233% 4/1/2004 w _. r__ a { 0 4/1/2004, :Collinsville ; Madison 1 24,707i 1 $250,001$250.00 L $250.00 1 _ 20% Colona Henry 5,1731 1 $175,00;.$175,00` $175,00 .d 71% 4/1/20041 ColumbiaVNw^µ.__.. Monroe r 7,922; 1 $342.001$342.00 j $342.00 i` -12% 6/1/2004! !Cortland DeKalb 1 2,0661 1 1$200.001$200.001 $200.00 j 50% j_w 4/1/20041 ;Countryside Cook 15,991 1 i$600.0011_600.00I $600.00 50% Jy4 4/1/20041 Crystal Lake ' 1. McHenry i 38,0001 1 i1$200.001$200.00 $200.00 I _50% , 4/1/20044 Dieterich 1 Effingham {{'E{ 591 1 1$150.00 J$150.00 $150.00 100% , 4/1/20041{{ East Peoria j Tazewell 22,63811 $648.921$648.92 $648.92 f -54% L 4/1/20041 Edwardsville _ __ Madison ; 21,491!` 1 J % $500.001$500.00 j $500.00 -405/1/2004 Elgin Kane 94,487! �1 $416.67 $416.67 $416.67 28% ` 4/1/2004; 1 Elk Grove Village ; Cook s 34,727 1 _ $350.001$350.00 I $350.00 -14% 1 5/1/2004 'Fairview Heights _ _ St.Clair F__ 15,034 1 1$800.001$800.00 $800.00 -63% I4/1/2004 Flanagan.~ i Livingston _ 1,0831 1 $75.00 t $75.00 L $75.00 1 300% 1 4/1/2004 Flossmoor Cook 9,301/. 1 .$400.00 j$400.00 $400.00 666 -25% 6/1/20041 _._�_, Cook i 778 1 +.$208.33E 1 Forest View $208.33 $208.33 44% 1/1/20041 ,Frankfort Will 10,391i 1 1$250.004$250.001 $250.00 P 20% i 4/1/2004 Glendale Heights DuPage 31,7651 1 :$375.001$375,00 i $375,00 1 -20% 4/1/2004 Grafton Jersey 609; 1 $125,00;$125,001 $125.00 1 140% 1 4/1/2004 Schram City Montgomery 1 _653 w 1 1 $50.00 $50.00 $50.00 1 500%__1 6/1/2004 Shannon Carroll 854 1 1 $50.00 j $50.00 $50.00 1 500% 4/1/20041 :Sheridan LaSalle 2,411/ 1 1$100.001$100.00; $100.00 1 200% I 4/1/20044 Silvis Rock Island 1 7,2691 1 1 $25.00 1 $25.00 ' $25.00 1 1100% 4/1/20041 ,South Jacksonville 1 Morgan I 3,475 1 .$125.00 $125.001 $125.00 140% Ww� 4/1/2004 ;Spring Grove McHenry 1 3,8801 1 1$300.00;$300.00$300.00 0% 4/1/20041 Steger Will .s. 9,6821 1 6$300.001$300.00 i $300.00 ; 0% 4 4/1/2004 Sterling �t Whiteside 1 15,7671 1 $200.001$200.00 $200.00 1 50% 5/1/2004/ i _ 271 1 $40.00 $40.00 $40.00 650% 5/1/2004; Stewardr--_-----_ .�_ Lee _r 1 _ i Stillman Valley i Ogle 1 1,048E 1 €$250.00 $250.00' $250.00 20% 4/1/20041 Stockton � � ~�� JoDaviess 1 1,9261 1 _ $125. 001$125.00 $125.00 ! 140% j 4/1/2 0 0 41 Streator LaSalle ; 14,1904 1 1$583.331$583.331 $583.33 I -49% I 4/1/2004 Summit Cook j 10,6371 1_ G$666.67;$666.677$666.67 t -55% 1 5/1/20041 .Swansea St.Clair 1 10,563 1 $50.00 $550.00 $550.00 -45% j 4/1/2004 _.___ r�___._ ___ --•- Cook ; 2,582! 1 1$300.001$300.00 $300.00 0% 4/1/20041 Thornton a } �� Villa Park DuPage 22,0751 1 $250.001$250.001 $250.00 20% 4/1/2004 •Wauconda - 4 M_Lake _ 9,4481 1 E$400.00;$400.00 $400.00 -25% 4/1/2004 Wenona Marshall 1 1,0651 1 1 $54.17 $54.17 I $54.17 454% 4/1/2004 t a t Wenonah i Montgomery 391 1 $20.00 1 $20.00 ` $20.00 1400% 4/1/2004 ;;West Peoria Peoria 44,762; 1 $100.00 $100.00I $100.00 200% 4/1/2004 Westfield } Clark 1 6781 1111 $30.00 1 $30.00 i $30.00 i 900% 4/1/2004 Wheaton DuPage i 55,416; 1 $250.00!$250.00 $250.00 20% 4/1/20041 Willowbrook DuPage 18,9671 1 1$200.001$200.00 $200.00 50% 4/1/2004 Wilsonville Macoupin 1 604 1 1 $36.00 { $36.00 $36.00 i 733% 4/1/2004 -Winchester , Scott 1 1,650; _ 1 i$150.00/$150.00 $150.00 j 100% 4/1/20041 __._..__ Winthrop Harbor P Lake 1 6,6701 1 `$150.001$150.00( $150.00 F 100% 4/1!2004 :Yorkville -__ _ „__ _ .. s Kendall 1 8,7891 1 1$300.001$300.00 $300.00 1 0% 4/1/2004! _� 1 $261.97 $261.97 $261.97 15% 1 Un-agedAverage SS Aged Average f i - ' 6. $272y _ Length of Length of Length of #of Total Total Monthly Town Population CC #of CC COW #of COW Comm Comm hours Meetings Salary Batavia 26,901 1.25 2 1.25 1 1 2 5.75 5 540 Channahon 11,038 2 2 1 2 0 0 6 4 120 Geneva 22,913 2 2 2 2 1.5 4 14 8 300 Minooka 6,365 2 1 2 1 1.5 2_ 7 4 170 Montgomery 10,459 2 2 2 1 1.5 1.5 8.25 4.5 500 Morris 12,479 1.5 2 1 4 0 0 7 6 350 North Aurora 13,677 1.5, 2 1.5 2 1.5 2 9 6 400 Oswego 20,946 2 2 2 2 1 4 12 8 200 Plainfield 24,647 3 2 1.75 2 0 0 9.5 4 200 Plano 5,855 1.25 22.25 1 1.5 2 7.75 5 450 Sandwich 6,850 1 2 2.25 2 0 0 6.5 4 267 Shorewood 10,987 2.25, 2 0 0 1.25 2 7 4 350 Sugar Grove 7,541 0.75 2 2.5 2 0 0 6.5 4 300 Yorkville 10,000 1.25 2 3 2 1.25 2 11 6 300 SUMMARY OUTPUT- Dependent Salary, Independent Total Hours Regression Statistics Multiple R 0.15823546 R Square 0.025038461 .. _ Adjusted R Squall -0.056208334 Standard Error 127.8329634 Observations 14 SUMMARY OUTPUT- Dependent Salary, Independent Number of Meetings Regression Statistics _ Multiple R 0.04259208 R Square 0.001814085 Adjusted R SquarE -0.081368074 Standard Error 129.3465452 Observations 14 SUMMARY OUTPUT-Dependent Salary, Independent Populatin _ 1 , Regression Statistics Multiple R 0.08636806i_ R Square 0.007459442 _ Adjusted R Squan -0.075252271 Standard Error 128.9802593_ Observations 14 , *,0 C/7.1„. Reviewed By: 0 Le al City Council g Finance ■ EST.% 1836 Engineer ❑ Agenda Item Tracking Number 114,li' A City Administrator ❑ o Consultant l c C f3 .1141-E 0°), HR ■ City Council Agenda Item Summary Memo Title: Tuition Reimbursement Policy Update City Council/COW/Committee Agenda Date: COW—Dec. 20, 2005 Synopsis: Proposed updates to the Tuition Reimbursement Policy, based off of comments on policy questions from Oct. 6th Admin amd Nov. 3rd Admin Council Action Previously Taken: Date of Action: 1/05; 11/05 Action Taken: Approved: Section 8.6d, 8.6i; tabled to Dec. 20 COW Item Number: Type of Vote Required: N/A Council Action Requested: Recommend to City Council for approval Submitted by: Bart Olson Admin Name Department Agenda Item Notes: Documents: 1) clean copy and track changes copy of employee manual section changes 2) proposed"eligible degree level list" document No changes were recommended at Nov. 3 Admin Item was tabled at Nov. 15th COW due to lack of quorum. =`�o C'T 0 United City of Yorkville E ,,836 Tuition Reimbursement Policy — 10/31/05 (DRAFT) 14, 114 ‘v� Additions to Existing Employee Manual Section 8.6b (proposed)— All requests by an employee for the enrollment to a college degree or certificate program that is included in the City's eligible degree level list must be submitted by the Department Head to the City Administrator for approval. Any requests for a level beyond what is explicitly stated in eligible degree level list must be submitted to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. Section 8.6d(proposed) The tuition and fees only (no books or materials) of an elective or required course will be paid through direct billing from the appropriate school, pending the completion of a consent form for repayment. Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the University of Illinois as is designated at the time of class approval. The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C-average is attained, the employee will be required to pay back 100% of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. Section 8.6h(TO BE REMOVED FROM EMPLOYEE MANUAL) - Educational stipends will be paid for education in their related field over that required for entry level of that position as follows for all full-time non-bargaining employees: Associate Degree or 60 Credit Hours 2% Bachelor's Degree 2% Master's Degree 2% I - - e4t.... United City of Yorkville Tuition Reimbursement Policy— 10/31/05 (DRAFT) o� ` 2 -7<Ge \`.'J Additions to Existing Employee Manual Section 8.6b(proposed)— All requests by an employee for the enrollment to a college degree or certificate program that is included in the City's eligible degree level list must be submitted by the Department Head to the City Administrator for approval. Any requests for a level beyond what is explicitly stated in _---{Deleted:Mayor and City Council eligible degree level list must be submitted to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to I receive approval and/or be eligible for payment. Furthermore,the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. Section 8.6d(proposed) The tuition and fees only(no books or materials)of an elective or required course will be paid through direct billing from the appropriate school,pending the completion of a consent form for repayment,, Tuition rates will be paid for at an amount not to exceed the currentper-hour rate _--(Deleted:. charged at the University of Illinois as is designated at the time of class approval. The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C-average is attained,the employee will be required to pay back 100%of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. Section 8.6h(TO BE REMOVED FROM EMPLOYEE MANUAL)- Educational stipends will be paid for education in their related field over that required for entry level of that position as follows for all full-time non-bargaining employees: Associate Degree or 60 Credit Hours 2% Bachelor's Degree 2% Master's Degree 2% UNITED CITY OF YORKVILLE Eligible Degree Level List Min. Req. Title Department Education Degree Level Eligible Accounting Clerk I ADM 40 Credit Hours Bachelor Payroll/Benefits Specialist ADM 60 Credit Hours Bachelor Accounting Clerk II ADM 64 Credit Hours Bachelor City Administrator ADM Bachelor Master's Finance Director ADM Bachelor Master's _ Community Realtions Mgr ADM Bachelor Bachelor Receptionist ADM High School 64 Credit Hours Office Assistant ADM High School 64 Credit Hours Janitor ADM High School 64 Credit Hours Administrative Assistant ADM High School 64 Credit Hours City Secretary ADM High School 64 Credit Hours Water Billing Clerk ADM _High School 64 Credit Hours _ Administrative Intern ADM N/A N/A City Attorney ADM N/A 'N/A SR. Engineering Technician ENG 64 Credit Hours Bachelor City Engineer ENG Bachelor Master's Engineering Assistant ENG High School 64 Credit Hours _ Parks Superintendent PRK Bachelor Bachelor _ Maintenance Worker II PRK High School 64 Credit Hours Maintence Worker I PRK High School 64 Credit Hours Superintendent of Recreation REC Bachelor Bachelor Program Coordinator REC Bachelor Bachelor Parks & Rec Director REC Bachelors Master's Administrative Assistant REC High School 64 Credit Hours Receptionist REC High School 64 Credit Hours Janitor REC High School 64 Credit Hours Maintenance Worker I STR High School 64 Credit Hours Foreman STR High School 64 Credit Hours JULIE Locator STR High School 64 Credit Hours Foreman SWR High School 64 Credit Hours Maintenance Worker II SWR High School 64 Credit Hours Public Works Director WTR Bachelors Master's Operator WTR High School 64 Credit Hours Receptionist WTR High School 64 Credit Hours Maintenance Worker I WTR High School -64 Credit Hours _ Foreman WTR High School 64 Credit Hours ,0 CI7'y Reviewed By: it 0� Legal ❑ City Council : o F b Finance ■ EST.1141$36 Engineer ■ �� Agenda Item Tracking Number -t City Administrator ❑ 0� �, ADM 2005-09 z�4 '. =O Consultant ❑ SCE k‘-‘1 Human Human •Resources ■ Labor Attorney ■ City Council Agenda Item Summary Memo Title: Engineering Assistant Revised Job Description City Council/COW/Committee Agenda Date: COW 12/20/2005 Synopsis: Revision of existing job description to better reflect current job functions. Council Action Previously Taken: Date of Action: COW,Nov. 15 Action Taken: Tabled to Dec. 20 COW (lack of quorum) Item Number: Type of Vote Required: Simple majority Council Action Requested: Approval Submitted by: Bart Olson(via Joe Wywrot at Admin) Admin Name Department Agenda Item Notes: Minor revisions brought up at Admin have been completed. However, a memo outlining the salary range for this position was left out of the packet on accident. As a result, the memo (by Joe Wywrot) has been added to this packet. Therefore, an additional memo outlining the discussion on the salary range has been provided for this packet. Also, the labor attorney has provided some comments, which have been added to the job description. DRAFT COUNTY OF KENDALL ) ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2005 - A RESOLUTION APPROVING THE REVISED JOB DESCRIPTION FOR THE POSITION OF ENGINEERING ADMINISTRATIVE ASSISTANT (FORMERLY KNOWN AS "ENGINEERING ASSISTANT") IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS,the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration,have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to revise the job description for the position of Engineering Assistant; and WHEREAS,the job position for Engineering Assistant will be revised to have the duties and responsibilities as set forth in the attached job description (Exhibit "A"); and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE JOB DESCRIPTION FOR THE POSITION OF ENGINEERING ASSISTANT IS HEREBY REVISED. Said position will be directed by and report directly to the City Engineer. The job description(as revised by this resolution) for said position is attached hereto and is made part hereof as Exhibit"A". said description hereby taking the place of the former job description for Engineering Assistant. The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE WANDA OHARE VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2005. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of ,A.D. 2005. CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 630-553-8570 ,cso Cir o United City of Yorkville Memo R �. '" 800 Game Farm Road EST. 1111" 1636 Yorkville, Illinois 60560 Telephone: hone: 630-553-4350 11 0 Fax: 630-553-7575 4.E ‘‘1.- Date: ‘1vDate: November 9, 2005 To: Committee of the Whole From: Bart Olson, Administrative Intern CC: John Crois, Interim City Administrator; Traci Pleckham, Finance Director; Denise Kasper, Payroll Benefits Specialist; Joe Wywrot, City Engineer Subject: Engineering Assistant Revised Job Description,re: salary range In the memo dated October 27, 2005, Joe Wywrot has formally requested that the Engineering Assistant position be moved into the"Administrative Support Staff" salary range. After reviewing the proposed changes to the job description and title(Engineering Administrative Assistant), staff is recommending the"Administrative Support Staff'. Background information on this decision is as follows: in Spring of 2003, the salary range for the position was discussed at an Administration committee meeting; there was discussion of placing the position within the"General Support Staff' salary range, however formal action was pending on a review of the description and salary range by former Administrator Graff; no formal action was ever taken. Essentially, while the current description(without revisions) is most in-line with a"General Support Staff'position—the new position is most in-line with the "Administrative Support Staff'position. General Support Staff: $26,910 - $42,820 Administrative Support Staff: $32,085 - $43,675 dcEp car o United City of Yorkville Memo ..6 800 Game Farm Road IES,: ins Yorkville, Illinois 60560 �� Telephone: 630-553-8545 �1 �� o p Fax: 630-553-3436 Date: October 27, 2005 To: Denise Kasper, Payroll/Benefits Specialist From: Joe Wywrot, City Engineer \ L3 CC: Subject: Engineering Assist —Revised Job Description Attached find proposed revisions to the referenced job description. This is a very responsible position that requires a considerable amount of organizational and technical skills, therefore I request that it be placed in the Administrative Support Staff salary range. Please process this request through the appropriate review channels. If you need additional information, please see me. , 7/22/2003 r rut- UNITED CITY OF YORKVILLE Engineering Assistant JOB DESCRIPTION Department: Engineering Reports To: City Engineer Status: Full-time Non-Exempt Positions Supervised: None Position Description Overview: This individual will be responsible for invoicing and maintaining project developer accounts for Engineering Department Staff hours, Attorney, Land Planner, and all other outside contracted firms' fees, with monthly summary reports to Finance Director and City Administrator. This position also consists of logging Engineering Staff timesheets, project fees and phase tracking, assigning commercial and residential addresses, miscellaneous Auto Cad mapping, and preparation of IDOT Bid Tabulation forms. Essential Job Functions: 1. Create Project Development Administration and Deposit Account ledgers; update and maintain accurately. 2. Generate Project Development invoices for Engineering Staff hours, Attorney and Land Planner's fees, Public Works, as-well as contracted Engineering Firms, Building Department, and all other outside firms' fees subject to City reimbursement. 3. Establish monthly summary worksheets of fees collected, past due accounts, developer account balances, and project phase tracking. Submit monthly to Finance Director and City Administrator for MayoraUCouncil review. 4. Calculate and log Engineering Staff timesheets using Microsoft Excel Spreadsheets-. 5. Assign addresses for residential and commercial Developments in accordance with City Grid Map; distribute notification with maps to pertinent staff and agencies. Occasional on-site inspection as necessary to complete. • 6. Print Auto Cad maps for front desk sales, design address maps, execute Metes and Bounds descriptions, location areas, and other functions as requested by Engineer. 7. Prepare IDOT Bid Tabulation forms, City project bid packets, bid holder lists, and attend and record vital statistics at City bid openings. 8. Various other duties and responsibilities as directed by the Engineer. 9. Answer telephones and greet customers. 7/22/2003 Position Requirements —Knowledge, Skills, and Abilities: 1. Demonstrate a working knowledge of Microsoft Excel and Microsoft Word programs. Demonstrate basic knowledge of AutoCAD software sufficient to print documents and create simple line drawings. 2. Ability to operate a variety of office equipment, including but not limited to computer, typewriter, copier, fax, scanner, and calculator, with minimal supervision. 3. Display professionalism and maintain strict confidentiality. 4. Exhibit mathematical and analytical qualities. 5. Possess proficient customer service skills. 6. Excellent communication and writing skills • 7. Highly organized and able to prioritize job assignments. Minimum and Preferred Experience and Education: 1. Any approved equivalent combination of experience and education that provides the required knowledge, skills, and abilities to perform job duties as stated. 2. Willingness to attend training classes to increase knowledge of job-related skills and responsibilities. 3. High School diploma or G.E.D.; Associates Degree preferred, with special emphasis on Engineering/Technical Fields, Data Management. _ 4. Possession of valid Illinois Driver's License and Insurance. 5. Must successfully complete a background investigation with findings of good character, and having no felony convictions. 6. Typing skills of 50 words per minute. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to modification by the employer as the needs of the employer and/or agency change, or requirements of the position change. =i RickC�. C(AANG S UNITED CITY OF YORKVILLE Eneineerin¢Assistant JOB DESCRIPTION Department: Engineering Reports To: City Engineer Status: Full-time Non-Exempt Positions Supervised: None Salary Range Administrative Support Staff Position Description Overview: This individual will be responsible for invoicing and maintaining project developer accounts for -: --- - : ` - :: - _ : , Attorney, Land Planner, contracted engineering firms, and all other outside contracted fines' fees, with monthly summary reports to Finance Director and City Administrator. This position also consists of timesheets, project fees and phase tracking, assigning commercial and residential addresses, miscellaneous Auto Cad mapping, awl preparation of IDOT Bid Tabulation forms, and residential & commercial punch list and final inspections processing. Essential Job Functions: 1. Create Project Development Administration and Deposit Account ledgers; update and maintain accurately. 2. Generate Project Development invoices for , Attorney and Land Planner's fees, Public Works, as well as contracted Engineering Finns, Building Department, and all other outside firms' fees subject to City reimbursement. 3. Establish monthly summary worksheets of fees collected, past due accounts, developer account balances, and project phase tracking. Submit monthly to Finance Director and City Administrator for Mayoral/Council review. 4. _. _. . _ .. - _ = _ - • _ . - - : _ . Import updates to the city Subdivision Control Ordinance and Standard Specifications for Improvements. Maintain familiarity with Ordinance to assist builders and outside engineering firms with compliance-related design issues and situations. 5. Assign addresses for residential and commercial Developments in accordance with City Grid Map; distribute notification with maps to pertinent staff and agencies. Occasional on-site inspection as necessary to complete. 6. Print Auto Cad maps for front desk sales, design address maps, execute Metes and Bounds descriptions,location areas,and other functions as requested by Engineer. 7. Prepare IDOT Bid Tabulation forms, City project bid packets, bid holder lists, and attend and record vital statistics at City bid openings. Substitute for City Engineer opening and reading bids as necessary. 8. Complete departmental purchasing; log expenditures and track expenses to ensure departmental budgets are not exceeded. 9. Review subdivision and development plan submittals with regards to streets layout and spelling, as they relate to addressing. Track and ensure approved historical street name use by development. 10. Track development IL EPA water and sanitary permits and applications; work with Public Works Water Operators acquiring chlorination lab reports and mapping test points. Process IL EPA Operating Permit&Permit Partials requests. 11. Perform preliminary in-house review of builder's final site grading plan submittals to verify the approved engineering grading plans have been matched. Request revisions and/or additional spot elevation grades as necessary; compile inspection packet for engineering technician to perform onsite field inspections. 12. Process field inspection paperwork, request builder escrow funds for completion of public/site improvements for final inspection of lot/home completion, coordinate temporary occupancy certificate release and expiration date, track completion of public/site improvements, and close lot file for release of builder escrow funds and final occupancy certificate release. 13. Serve as liaison with county mapping department, neighboring communities, and Sidwell Company for identification of City parcels, tax identification numbers, website design properties,property lines, and parcel ownership. 14. Various other duties and responsibilities as directed by the Engineer. 15. Answer telephones and greet customers. Position Requirements—Knowledge, Skills, and Abilities: 1. Demonstrate a working broad-based knowledge of Microsoft Excel and Microsoft Word programs. Demonstrate basic knowledge of AutoCAD software sufficient to print documents and create simple line drawings. 2. Ability to operate a variety of office equipment, including but not limited to computer, typewriter, copier, fax, scanner, large-scale plotter, and calculator, with minimal supervision. 3. Display professionalism and maintain strict confidentiality. 4. Exhibit mathematical and analytical qualities. 5. Possess proficient customer service skills. 6. Excellent communication and writing skills. 7. Highly organized and able to prioritize job assignments. Minimum and Preferred Experience and Education: 1. Any approved equivalent combination of experience and education that provides the required knowledge, skills, and abilities to perform job duties as stated. 2. Willingness to attend training classes to increase knowledge of job-related skills and responsibilities. 3. High School diploma or G.E.D.; Associates Degree preferred, with special emphasis on Engineering/Technical Fields, Data Management. 4. Possession of valid Illinois Driver's License and Insurance. 5. Must successfully complete a background investigation. with findings of good 6. Typing skills of 50 words per minute. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to modification by the employer as the needs of the employer and/or agency change, or requirements of the position change. DRAFT C'GAJ Coity UNITED CITY OF YORKVILLE Engineering Administrative Assistant JOB DESCRIPTION Department: Engineering Reports To: City Engineer Status: Full-time Non-Exempt Positions Supervised: None Salary Range Administrative Support Staff Position Description Overview: This individual will be responsible for invoicing and maintaining project developer accounts for Attorney, Land Planner, contracted engineering firms, and all other outside contracted firms' fees with monthly summary reports to Finance Director and City Administrator. This position also consists of project and phase tracking, assigning commercial and residential addresses miscellaneous Auto Cad mapping, preparation of IDOT Bid Tabulation forms, and residential & commercial punch list and final inspections processing. Essential Job Functions: 1. Create Project Development Administration and Deposit Account ledgers; update and maintain accurately. 2. Generate Project Development invoices for Attorney and Land Planner's fees, Public Works, as well as contracted Engineering Firms, Building Department and all other outside firms' fees subject to City reimbursement. 3. Establish monthly summary worksheets of fees collected past due accounts, developer account balances, and project phase tracking. Submit monthly to Finance Director and City Administrator for Mayoral/Council review. 4. Import updates to the city Subdivision Control Ordinance and Standard Specifications for Improvements. Maintain familiarity with Ordinance to assist builders and outside engineering firms with compliance-related design issues and situations. 5. Assign addresses for residential and commercial Developments in accordance with City Grid Map; distribute notification with maps to pertinent staff and agencies. Occasional on-site inspection as necessary to complete. 6. Print Auto Cad maps for front desk sales, design address maps, execute Metes and Bounds descriptions, location areas, and other functions as requested by Engineer. DRAFT 7. Prepare IDOT Bid Tabulation forms, City project bid packets, bid holder lists, and attend and record vital statistics at City bid openings. Substitute for City Engineer opening and reading bids as necessary. 8. Complete departmental purchasing; log expenditures and track expenses to ensure departmental budgets are not exceeded. 9. Review subdivision and development plan submittals with regards to streets layout and spelling, as they relate to addressing. Track and ensure approved historical street name use by development. 10. Track development IL EPA water and sanitary permits and applications; work with Public Works Water Operators acquiring chlorination lab reports and mapping test points. Process IL EPA Operating Permit &Permit Partials requests. 11. Perform preliminary in-house review of builder's fmal site grading plan submittals to verify the approved engineering grading plans have been matched. Request revisions and/or additional spot elevation grades as necessary; compile inspection packet for engineering technician to perform onsite field inspections. 12. Process field inspection paperwork, request builder escrow funds for completion of public/site improvements for fmal inspection of lot/home completion, coordinate temporary occupancy certificate release and expiration date, track completion of public/site improvements, and close lot file for release of builder escrow funds and final occupancy certificate release. 13. Serve as liaison with county mapping department, neighboring communities, and Sidwell Company for identification of City parcels, tax identification numbers, website design properties,property lines, and parcel ownership. 14. Various other duties and responsibilities as directed by the Engineer. 15. Answer telephones and greet customers. Position Requirements—Knowledge, Skills, and Abilities: 1. Demonstrate a broad-based knowledge of Microsoft Excel and Microsoft Word programs. Demonstrate basic knowledge of AutoCAD software sufficient to print documents and create simple line drawings. 2. Ability to operate a variety of office equipment, including but not limited to computer, typewriter, copier, fax, scanner, large-scale plotter, and calculator, with minimal supervision. 3. Display professionalism and maintain strict confidentiality. 4. Exhibit mathematical and analytical qualities. DRAFT 5. Possess proficient customer service skills. 6. Excellent communication and writing skills. 7. Highly organized and able to prioritize job assignments. Minimum and Preferred Experience and Education: 1. Any approved equivalent combination of experience and education that provides the required knowledge, skills, and abilities to perform job duties as stated. 2. Willingness to attend training classes to increase knowledge of job-related skills and responsibilities. 3. Associates Degree with special emphasis on Engineering/Technical Fields, Data Management. 4. Possession of valid Illinois Driver's License and Insurance. 5. Must successfully complete a background investigation. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to modification by the employer as the needs of the employer and/or agency change, or requirements of the position change. A tJ -tt 4.1 `,�� co. Reviewed By: 0, O� City Council Legal ❑ F EST. 1836 Finance Engineer 0 [1. 1 City Administrator 0 Agenda Item Tracking Number y p� O Consultant 0 ADM 2005-17 SLE 0\'' ❑ City Council Agenda Item Summary Memo Title: Monthly Treasurer's Report—October 2005 1� � City Council/ COW/ Committee Agenda Date: Administration 12/01/05, Cc1,/ �c�o' Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: United City of Yorkville Monthly Treasurer's Report Pre Audit Financial Summary As of October 31, 2005 Beginning Ending Fund Balance Revenues Expenses Transfers Balance 1 General 6,115,817.93 1,005,632.34 1,620,397.08 (13,511.33) 5,487,541.86 15 Motor Fuel Tax 167,434.88 20,137.69 28,860.18 - 158,712.39 16 Municipal Building (306,433.99) 3,000.00 2,650.83 (13,600.00) (319,684.82) 20 PD Capital 38,142.34 18,686.25 - (6,027.50) 50,801.09 21 PW Capital 192,106.31 70,333.84 109,110.00 20,000.00 173,330.15 22 Parks&Rec Equip Capital 8,565.38 500.00 - - 9,065.38 37 Sanitary Sewer Improvement 973,945.68 62,745.20 239,821.54 (174,053.25) 622,816.09 41 Water Improvement Exp 1,768,608.79 108,038.08 121,035.19 (70,360.50) 1,685,251.18 42 Debt Service (65,276.13) 5,114.40 - 267,672.00 207,510.27 51 Water 491,132.99 136,157.28 91,441.84 (62,500.00) 473,348.43 52 Sewer 420,366.89 54,158.11 29,438.47 (25,000.00) 420,086.53 72 Land Cash 424,999.07 10,490.45 108,674.68 - 326,814.84 73 Land Acquisition 213,617.69 - - - 213,617.69 79 Parks&Recreation 181,896.48 16,787.86 101,214.18 77,380.58 174,850.74 82 Library 7,492,100.91 168,726.28 44,376.71 2,625.00 * 7,619,075.48 85 Fox Industrial 59,218.31 3,848.67 - - 63,066.98 87 Countryside TIF Project 3,503,073.09 8,836.86 - - 3,511,909.95 95 Trust&Agency (109,507.80) 192,661.58 3.83 - 83,149.95 Totals 21,569,808.82 1,885,854.89 2,497,024.53 2,625.00 * 20,961,264.18 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Full detail information is available in the Finance Department. * Transfer check in the amount of$2625.00 cut William Powell,Treasurer at the end of September and deposited into Library account in October. Fund Balance Reserve General Fund 32.82% Water Ops 18.38% Sewer Maint. 43.40% Combined Fund Balance Reserve 31.00% Prepared by:Lori Thomas-Sr.Accounting Clerk 11/22/05 1t Ss �D C/Ty Reviewed By: Jt g 0 Le al ❑ City Council Finance ❑ EST. 1836 Engineer ❑ A City Administrator ❑ Agenda Item Tracking Number O� �a �O Consultant ❑ ADM 2005-18 Nendan<C Ec�‘‘'N' ❑ City Council Agenda Item Summary Memo Title: Revised Purchase Order Policy City Council/COW/Committee Agenda Date: Administration 12/01/05; COW 12/20/05 Synopsis: Based on Public Act 94-0435, the competitive bidding threshold was increased from $10,000 to $20,000 effective 8/2/05. Staff is recommending the Purchase Order Policy be revised to reflect this update. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: Administration Committee recommended to move to COW. Per attached memo from Public Works Director, he is recommending revising item#6 under the Exceptions section. The proposed policy reflects this request. `��o Cir o United City of Yorkville Memo '„ Public Works Department EST kw 1836 800 Game Farm Road Yorkville, Illinois 60560 t.pp Telephone: 630-553-4370 4LE O,>` Fax: 630-553-4377 Date: December 2, 2005 To: Traci Pleckham, Finance Director From: Eric Dhuse, Director of Public Works /1 CC: Subject: Purchase order policy Traci, I was re-reading the purchase order policy this morning, and I remembered what it was that I think needs to be changed. In the exceptions area, the emergency replacement parts needs to be increased to $5000 with department head approval. As our City becomes larger, our infrastructure has become larger as well. Parts for this infrastructure such as pumps, motors and engine components are well over the $1000 current limit. I realize that this was at the administration committee last night, but could we attach this memo for the committee of the whole meeting. if you have any questions, please let me know. Page 1 of i Tony Graff From: Joe Wywrot[jwywrot@yorkville.ii.us] Sent: Friday, September 16, 2005 12:53 PM To: John Wyeth (E-mail) Cc: Tgraff(E-mail); Annette Williams (E-mail); Traci Pleckham (E-mail); Harold Martin (E-mail); Eric Dhuse (E-mail); Laura Brown (E-mail); Arthur Prochaska Jr. (E-mail) Subject: Public Act 94-0435 John, IDOT has sent use a memorandum regarding Public Act 94-0435, which increased the competitive bidding threshold from $10,000 to$20,000. Section 1-7-3 of the Yorkville Municipal Code has established amounts based on the old threshold of$10,000. I recommend that we follow the state's lead and double the amounts currently listed in our Municipal Code. The new threshold amounts would be: • For purchases under$150, no purchase order is required. • For purchases over$150 but less than $2000, a purchase order is required. • For purchases over$2000 but less than $5000, a purchase order and bid forms are required, and may be approved by a department head. • For purchases over$5000 but less than $10,000, a purchase order and bid forms are required, and must be approved by either the departments committee chairman or the mayor. • For purchases over$10,000 but less than $20,000, a purchase order and city council approval are required. • For purchases over$20,000, follow state statute. Please advise if you feel this changes is appropriate, and if appropriate how we would enact the change and what committee it would be sent to for review. Joe 9/25/2005 Passed 6/11/02 e/GUr eAkk- UNITED CITY OF YORKVILLE PURCHASE ORDER POLICY Purchase orders are to be used when orders are placed for goods and services. Each Department Head will be issued a numbered set of purchase orders for which they are responsible. Purchase orders are to be used in numeric order. BEFORE ORDERING goods or services, approval must be obtained according to the authorization limits below: • Purchases under $75.00—No purchase order is required. (Requires Department Head approval.) • Purchases over$75.00 - $1,000.00—Purchase order required. The purchase order is to be completed and returned to the Department Head** for signature and account numbers. (One verbal quote is required; however employees are encouraged to seek additional quotes when possible.) • Purchases over $1,000.00 - $2,500.00—Purchase order and bid form required. Both forms are to be completed and returned to the Department Head** for signature and account numbers. • Purchases over $2,500.00 - $5,000.00—Purchase order and bid form with written bids required. The purchase order is to be signed by the Department Head** and either that department's Committee Chairman or the Mayor. • Purchases over $5,000.00 - $10,000.00—Purchase order and City Council approval required. The purchase order is to be signed by the Department Head**; the date that City Council approved the purchase is to be noted. • Purchases over $10,000.00— Follow Chapter 65 5/8-9-1 of the Illinois Complied Statutes by obtaining sealed bids and published Ads as required, or if authorized by a vote of two-thirds of all the aldermen. (Purchase order is to be completed for Finance Department; note date of City Council approval.) EXCEPTIONS Approved exceptions to the above requirements: 1. Reimbursement of travel expenses (require travel reimbursement form and receipts). 2. Advertisement in newspaper. 3. Taxes, payroll transfers, IMRF, any other payroll withholdings. 4. Gas Purchases. 5. Utilities and telephone. 6. Emergency replacement parts - (Over$500 -requires verbal approval from Department Head. Over$1,000—requires verbal approval from Committee Chairman, Mayor, or any Alderman.) 7. Petty Cash. 8. Monthly payments relating to contracts previously approved by City Council. Purchase orders and bid forms are to be submitted to the finance office daily, along with any void purchase orders. Packing slips need to be checked against delivery of goods and signed by employee checking order. Packing slips are to be submitted daily. The Finance office will match purchase orders, bid forms, packing slips, and receipts to the invoice before an invoice will be processed for payment. **Department Head may designate a supervisor or lieutenant to sign if needed. Finance Department MUST be notified of designation. DRAFT 12/16/05 PROPOSED POLICY UNITED CITY OF YORKVILLE PURCHASE ORDER POLICY Purchase orders are to be used when orders are placed for goods and services. Each Department Head will be issued a numbered set of purchase orders for which they are responsible. Purchase orders are to be used in numeric order. BEFORE ORDERING goods or services, approval must be obtained according to the authorization limits below: • Purchases under$150.00—No purchase order is required. (Requires Department Head approval.) • Purchases over $150.00 - $2,000.00—Purchase order required. The purchase order is to be completed and returned to the Department Head** for signature and account numbers. (One verbal quote is required; however employees are encouraged to seek additional quotes when possible.) • Purchases over $2,000.00 - $5,000.00—Purchase order and bid form required. Both forms are to be completed and returned to the Department Head** for signature and account numbers. • Purchases over $5,000.00 - $10,000.00—Purchase order and bid form with written bids required. The purchase order is to be signed by the Department Head** and either that department's Committee Chairman or the Mayor. • Purchases over $10,000.00 - $20,000.00—Purchase order and bid form required. City Council approval required. The purchase order is to be signed by the Department Head**; the date that City Council approved the purchase is to be noted. • Purchases over$20,000.00—Follow Chapter 65 5/8-9-1 of the Illinois Complied Statutes by obtaining sealed bids and published Ads as required, or if authorized by a vote of two-thirds of all the aldermen. (Purchase order is to be completed for Finance Department; note date of City Council approval.) EXCEPTIONS Approved exceptions to the above requirements: 1. Reimbursement of travel expenses (require travel reimbursement form and receipts). 2. Advertisement in newspaper. 3. Taxes, payroll transfers, IMRF, any other payroll withholdings. 4. Gas Purchases. 5. Utilities and telephone. 6. Emergency replacement parts - (Over $500 Up to $5,000 - requires verbal approval from Department Head. Over $1,000$5,000—requires verbal approval from Committee Chairman, Mayor, or any Alderman.) 7. Petty Cash. 8. Monthly payments relating to contracts previously approved by City Council. Purchase orders and bid forms are to be submitted to the finance office daily, along with any void purchase orders. Packing slips need to be checked against delivery of goods and signed by employee checking order. Packing slips are to be submitted daily. The Finance office will match purchase orders, bid forms, packing slips, and receipts to the invoice before an invoice will be processed for payment. **Department Head may designate a supervisor or lieutenant to sign if needed. Finance Department MUST be notified of designation. DRAFT 11/29/05 ra (AL MauAfs UNITED CITY OF YORKVILLE PURCHASE ORDER POLICY Purchase orders are to be used when orders are placed for goods and services. Each Department Head will be issued a numbered set of purchase orders for which they are responsible. Purchase orders are to be used in numeric order. BEFORE ORDERING goods or services, approval must be obtained according to the authorization limits below: • Purchases under$75.00 150.00—No purchase order is required. (Requires Department Head approval.) • Purchases over$75.00 150.00- $ 000.00-2,000.00—Purchase order required. The purchase order is to be completed and returned to the Department Head** for signature and account numbers. (One verbal quote is required; however employees are encouraged to seek additional quotes when possible.) • Purchases over$1000.00-2,000.00 -$✓,500.00 5,000.00—Purchase order and bid form required. Both forms are to be completed and returned to the Department Head** for signature and account numbers. • Purchases over$27500.00-5,000.00 - ,000.00-10,000.00—Purchase order and bid form with written bids required. The purchase order is to be signed by the Department Head** and either that department's Committee Chairman or the Mayor. • Purchases over 16300042110,000.00 - $-0;000.00-20,000.00—Purchase order and City Council approval required. The purchase order is to be signed by the Department Head**; the date that City Council approved the purchase is to be noted. • Purchases over$I0,01J0.00-20,000.00—Follow Chapter 65 5/8-9-1 of the Illinois Complied Statutes by obtaining sealed bids and published Ads as required, or if authorized by a vote of two-thirds of all the aldermen. (Purchase order is to be completed for Finance Department; note date of City Council approval.) EXCEPTIONS Approved exceptions to the above requirements: 1. Reimbursement of travel expenses(require travel reimbursement form and receipts). 2. Advertisement in newspaper. 3. Taxes, payroll transfers, IMRF, any other payroll withholdings. 4. Gas Purchases. 5. Utilities and telephone. 6. Emergency replacement parts- (Over$500-requires verbal approval from Department Head. Over $1,000—requires verbal approval from Committee Chairman,Mayor, or any Alderman.) 7. Petty Cash. 8. Monthly payments relating to contracts previously approved by City Council. Purchase orders and bid forms are to be submitted to the finance office daily, along with any void purchase orders. Packing slips need to be checked against delivery of goods and signed by employee checking order. Packing slips are to be submitted daily. The Finance office will match purchase orders,bid forms,packing slips, and receipts to the invoice before an invoice will be processed for payment. **Department Head may designate a supervisor or lieutenant to sign if needed. Finance Department MUST be notified of designation. Illinois General Assembly - Illinois Compiled Statutes Page 1 of 1 Illinois Compiled Statutes ILCS Listing Public Acts Search Guide Disclaimer (65 ILCS 5/8-9-1) (from Ch. 24, par. 8-9-1) Sec. 8-9-1. In municipalities of less than 500,000 except as otherwise provided in Articles 4 and 5 any work or other public improvement which is not to be paid for in whole or in part by special assessment or special taxation, when the expense thereof will exceed $20, 000, shall be constructed either (1) by a contract let to the lowest responsible bidder after advertising for bids, in the manner prescribed by ordinance, except that any such contract may be entered into by the proper officers without advertising for bids, if authorized by a vote of two-thirds of all the aldermen or trustees then holding office; or (2) in the following manner, if authorized by a vote of two-thirds of all the aldermen or trustees then holding office, to-wit: the commissioner of public works or other proper officers to be designated by ordinance, shall superintend and cause to be carried out the construction of the work or other public improvement and shall employ exclusively for the performance of all manual labor thereon, laborers and artisans whom the municipality shall pay by the day or hour; and all material of the value of $20, 000 and upward used in the construction of the work or other public improvement, shall be purchased by contract let to the lowest responsible bidder in the manner to be prescribed by ordinance. However, nothing contained in this section shall apply to any contract by a city, village or incorporated town with the federal government or any agency thereof. In every city which has adopted Division 1 of Article 10, every such laborer or artisan shall be certified by the civil service commission to the commissioner of public works or other proper officers, in accordance with the requirement of that division. In municipalities of 500, 000 or more population the letting of contracts for work or other public improvements of the character described in this section shall be governed by the provisions of Division 10 of this Article 8. (Source: P.A. 94-435, eff. 8-2-05. ) http://www.ilga.gov/legislation/ilcs/fulltext.asp?DocName=006500050K8-9-1 11/29/2005 fiv Illinois Department of Transportation 2300 South Dirksen Parkway/ Springfield, Illinois / 62764 BLRS PROCEDURE MEMORANDUM NUMBER: 2005-06 SUBJECT: COMPETITIVE BIDDING THRESHOLD ISSUED DATE: August 31, 2005 EFFECTIVE DATE: August 2, 2005 This memorandum supersedes Chapter 12 Section 1.02(a) and 1.02(c) of the Bureau of Local Roads and Streets Manual dated July 2005. On August 2, 2005, Public Act 94-0435 amended the Township Code, the Illinois Municipal Code, and the Illinois Highway Code by increasing the competitive bidding threshold for townships and municipalities from $10,000 to $20,000. The counties' bidding threshold was already $20,000. Therefore, all local agencies must use a competitive bid process if the estimated cost exceeds $20,000. ("1/44 ,(1),,,.."Ax410 Engineer of Loca Roads and Streets KB/kb Attachments BUREAU OF LOCAL ROADS & STREETS Sept 2005 LETTING AND CONTRACT AWARD - MFT and State Funds 12-1(1) Chapter Twelve LETTING AND CONTRACT AWARD — MFT and State Funds 12-1 PROCUREMENT PROCEDURES The procurement procedures described herein apply to work that can be performed either by a contractor or by day labor. Day labor work typically requires the purchase of materials. The following Sections discuss the common types of procurement and day labor procedures. 12-1.01 Types of Procurement 12-1.01(a) Contracts A contract is a written agreement between a local agency and a contractor setting forth the obligation of the parties including, but not limited to, the performance of the work, the furnishing of labor and materials, and the basis of payment. 12-1.01(b) Material Proposals A material proposal is an abbreviated contract that is used to purchase materials for day labor operations. A material proposal is also acceptable for particular operations (e.g., those requiring the bidder to furnish and spread material on the road, broom and roll aggregate for seal coat, performing a small amount of base patching or repair). A material proposal may be used in lieu of a contract for the following items: • bituminous surface treatments including base preparation, • pavement striping including paint, thermoplastic, and preformed pavement marking, • landscape planting, • furnishing and erecting guardrail, and • intermittent resurfacing. 12-1.01(c) Quotations A quotation is a firm commitment from a material supplier for a specified period, with the understanding that the local agency will obtain the material at the lowest on-the-road cost. A quotation may be used in lieu of a material proposal for the purchase of material, including the placement in stockpiles or storage tanks or the pouring of ready-mixed concrete. It may not be used if the supplier is to incorporate the material into the roadway. Quotations are useful when BUREAU OF LOCAL ROADS & STREETS 12-1(2) LETTING AND CONTRACT AWARD - MFT and State Funds Sept 2005 the material may be needed at various locations and times, the quantity of material may not be known, or the same supplier may not always have the material available. 12-1.02 Bidding Requirements Contracts and material purchases that use MFT funds are normally publicly let and awarded to the lowest responsible bidder. The following Sections discuss common types of bids and provide guidance in determining when a formal bid is required. 12-1.02(a) Formal Bids Formal bids involve the preparation of a contract proposal, a material proposal, or a request for quotations; see Section 12-2.01. The bids must be advertised and a public letting held, see Section 12-3. Consider the following when assessing the need for a formal bid: I 1. Contracts. Formal bids are required for all projects estimated to cost $20,000 or more. 2. Material Purchases. Formal bids are required for the purchase of materials during the duration of a day labor construction project for either of the following: the purchase of similar type of material (e.g. all grades of aggregates, all sizes pipe culverts, all grades of bituminous materials) is estimated to cost $20,000 or more; or the purchase of all materials furnished from any one vendor, including the cost for placement or incorporation of the materials into the work by that vendor, is estimated to cost$20,000 or more. 3. Quotations. The requirement for formal bids is the same as for material proposals. All bidders may revise the quotation on a monthly basis by sending the local agency a registered letter at least five days before the end of any month. The new quotation will go into effect on the first day of the month following proper notification. Purchases are permitted from only those suppliers that submitted acceptable quotations at the public letting. 12-1.02(b) Combination Bids A combination bid is a total bid received for two or more proposals on the same letting. This bid may be less than the total of the individual bids on each proposal. Any allowable combination must be specifically established by the local agency and included in the letting advertisement. To submit a combination bid, the contractor must also submit a separate bid with unit prices for each pay item for each proposal of the combination. A contractor isnot required to submit a combination bid or a bid on each proposal of the combination. The local agency has the right to make awards to the low bidder for the combination or to the low bidder for each separate proposal. BUREAU OF LOCAL ROADS & STREETS Sept 2005 LETTING AND CONTRACT AWARD - MFT and State Funds 12-1(3) 12-1.02(c) Sole Source Suppliers Occasionally, a local agency may require more than $20,000 worth of a material for which there is only one available supplier (e.g. ready-mix concrete delivered to a job site where there is only one producer within the allowable time-of-haul distance). If the local agency can demonstrate to the district that a single supplier is the only practical source, MFT funds may be used for a negotiated price material purchase. The local agency is responsible for obtaining district approval. 12-1.02(d) Emergency Purchases A formal bid is not required for an emergency purchase, unless time permits. Emergencies are situations that are, or may become, a detriment to public health, safety, service, or property (e.g. a situation requiring immediate repair to prevent further damage to public property or serious disruption in public service). It is desirable to first obtain district approval by telephone or letter. The nature of the situation, however, may dictate otherwise, which must be assessed on a case-by-case basis. Within 10 days of the emergency purchase, provide the district with written notification of the emergency condition, the name of the vendor or contractor involved, and the amount expended. The amount is not limited, but the emergency must be shown to exist. 12-1.02(e) Centralized Joint Purchasing Local agencies may purchase materials for public projects jointly with the State. These purchases must be conducted in accordance with the policies set forth by the Department of Central Management Services (CMS). These policies and the publication Joint Purchasing Manual, Government Units Shoring Through Centralized Procurement are available from the Procurement Services Division of CMS or from the CMS website. Local agencies may also use MFT funds for cooperative joint purchases of materials among two or more agencies. The district will assist these agencies in assembling the bidding specifications and proposals, advertising for bids, and evaluating the bids. Subsequent to receiving bids, each separate agency will be financially responsible for their respective share of the joint material purchase. 12-1.03 Use of"Alternative" and "Type" Bids "Alternative" bids and "Type" bids are used when a local agency desires to receive bids for two or more different types or classes of work for a particular work item. When used, the proposal and plans must differentiate the types or classes of work by using the prefix word "Alternative" or "Type" followed by a differentiating number or letter (e.g. Alternative I, Alternative II, Type A, Type B). BUREAU OF LOCAL ROADS & STREETS 12-1(4) LETTING AND CONTRACT AWARD - MFT and State Funds Sept 2005 12-1.03(a) Alternative Bids Use alternative bids where the types or classes of work are comparable (equal and competitive). Do not use alternatives where identical pay items can be used to define the scope of all types or classes of work. Rather, provide bidders the option of selecting the type or class of work. When this method is used, it is not mandatory that the contractors bid on all alternatives, but the award must be made to the lowest responsible bidder regardless of which alternative bid is lowest. The following is a sample statement for alternative bids: The plans and proposal contain designs for concrete and bituminous pavements with equivalent pavement design lives. The local agency has no preference for the one to be constructed. The award is made to the lowest responsible bidder regardless of which alternative has the low bid. 12-1.03(b) Type Bids Type bids should be used sparingly but may be used when the types or classes of work are not directly comparable (equal or competitive). This method is typically used where little information exists on the relative cost of the types or classes of work or when a local agency may want to select a higher type construction if the additional cost for a higher type is acceptable to the local agency. Type bids may also be used if a local agency has a limited amount of funds available but wants to maximize the construction based on the funds available. In this case, each type would be a different project length. The awarding agency may make the award to the lowest responsible bidder for any type. The proposed criteria to be used in determining the lowest bidder should be developed by the awarding agency before bids are requested. The following is a sample for type bids: The plans and proposal contain designs for concrete and bituminous pavements. The pavement design life for one pavement may be different than the other. Base the decision on which type of pavement to award on the difference of cost between the two types. The award is made to the lowest responsible bidder of either type. 12-1.03(c) Alternative Deliveries Material proposals requesting bids for materials via two or more alternative delivery methods must include the unit price cost differential for the purpose of determining the lowest bid favorable to the awarding authority. For example, bids are solicited for furnishing gravel or crushed stone free on board (FOB) a truck at the plant and for furnishing and hauling the material to the job. It is necessary to add the cost of delivery to the FOB plant bid to determine the bid which is most advantageous to the awarding authority. The cost of delivery includes the cost per mile (km) of hauling the material to the job site and the cost for unloading the material at the job site. These costs should be predetermined and stipulated in the material proposal on BUREAU OF LOCAL ROADS &STREETS Sept 2005 LETTING AND CONTRACT AWARD - MFT and State Funds 12-1(5) a unit price basis. These unit prices, although estimated, should be as accurate as practical based on the best available cost information. 12-1.04 Prequalification of Bidders 12-1.04(a) Prequalification Required All prospective bidders on construction contracts estimated to cost more than $50,000 must be prequalified. The following criteria apply: 1. Highway Projects. IDOT prequalification is required for highway related projects. 2. Non-Highway Projects. For non-highway projects (e.g., independent bikeways, sidewalks, landscaping), the local agency may request approval from the district to use local contractor qualification procedures. 3. Building Projects. Capital Development Board (CDB) prequalification is required for building construction projects. Obtain a list of prequalified contractors from the CDB one week prior to issuing any proposals. Contractors are required to provide a copy of their CDB prequalification letter prior to receiving bidding documents. 12-1.04(b) Prequalification Optional For contract construction projects estimated to cost less than $50,000, the awarding agency has the option of using prequalification requirements. Likewise, prequalification of bidders is optional for all material proposals, regardless of the estimated cost. If prequalification is desired, include a special provision in the proposal. Note the prequalification requirements in the Notice of Letting that is published in the Notice to Contractors Bulletin. 12-1.05 Proposal Guaranty Bidders are required to furnish a Proposal Guaranty with their bid as evidence of good faith. The Proposal Guaranty may be a bid bond, bank cashier's check, or a certified check for not less than 5% of the amount bid or for the amount specified in the special provisions. All bids for MFT- or State-funded contracts and material proposals must be accompanied by a Proposal Guaranty in accordance with the special provisions. 12-1.05(a) Elimination of Proposal Bid Bond A local agency may deny the use of a bid bond as a Proposal Guaranty, but may not further restrict the Proposal Guaranty. BUREAU OF LOCAL ROADS & STREETS 12-1(6) LETTING AND CONTRACT AWARD - MFT and State Funds Sept 2005 12-1.05(b) Special Assessment Projects If a municipality intends to use MFT funds for the public benefit portion of a project constructed under the Local Improvement Act, the provisions of 65 ILCS 5/9-2-103 are applicable to the furnishing of a Proposal Guaranty. All bids submitted must be accompanied by cash or a certified check, payable to the President of the Board of Local Improvements, for not less than 10% of the total amount. This will require the insertion of a special provision into the proposal. 12-1.05(c) Illinois Department of Corrections The Illinois Department of Corrections industries will frequently request bidding proposals to furnish materials that they manufacture. They are exempt from the requirements to furnish a Proposal Guaranty with bids to furnish materials for MFT- and State-funded projects. 12-1.06 Day Labor Procedures 12-1.06(a) Approval of Day Labor Forces Sections 605 ILCS 5/5-403, 5/6-7.01.1, and 5/7-203.1 provide that, with IDOT approval, a local agency may perform work with its own forces. The local agency is required to obtain approval in writing from the district prior to initiating this type of work, and include the following information in the written request: • type of work to be performed, • approximate quantity of work, • equipment owned or available, • previous experience with the type of work, and • past performance on conducting similar work. Upon receipt, the district will review and approve the request as follows: 1. Equipment. Equipment may be used by the local agency for day labor work as follows: a. Owned and On-Hand Equipment. Equipment that is owned and on hand by the local agency may be used for day labor work. All asphalt plants require approval from the Bureau of Materials and Physical Research. b. Leased/Rental Equipment. Long-term lease or rental purchase equipment must be on hand and the terms of the lease or rental purchase available. c. Specialized Equipment. For municipalities and counties, specialized equipment may be leased or rented when the majority of equipment required for the work is owned by the local agency. This exception requires prior district approval. BUREAU OF LOCAL ROADS & STREETS Sept 2005 LETTING AND CONTRACT AWARD - MFT and State Funds 12-1(7) d. Road Districts. Day labor forces using only county or road district equipment may perform road district work. Road district equipment may include the following: • equipment that is owned by the road district (road districts may not lease or rent equipment); • equipment that is being acquired under contracts providing for installment payments over a period of not more than 10 years, with interest on unpaid balance not to exceed 9% (605 ILCS 5/6-201.17); or • equipment that may be used or acquired through an agreement with other highway commissioners, corporate authorities of any municipality in the same or adjoining counties, or with the county board in the same or adjoining counties for the lease or exchange of idle equipment (605 ILCS 5/6-201.10). 2. Previous Experience. This review will involve the amount of day labor work performed by the local agency and a review of the experience of the supervisory personnel. 3. Past Performance. This review will involve the review of correspondence relative to progress, performance, and record of meeting obligations on previous day labor projects. 4. Previously Approved Day Labor Forces. A local agency that has been approved for a specific type of work may be reapproved, if performance has been satisfactory. 5. Types of Work. A local agency must be approved for each type of work it is requesting to be performed by day labor forces. For example, approval for bituminous surface treatments will not qualify a local agency to construct a plant mix surface. 12-1.06(b) Equipment Ownership Expenses The equipment usage cost eligible for MFT or State funds for a day labor project is based on the actual time the equipment is in operation during the duration of a day labor project. The local agency is responsible for listing all equipment to be used and the rate to be reimbursed for each piece of equipment on Form BLR 12110. Forward the completed form to the district for approval. The usage rate to be paid for publicly or privately owned equipment must not exceed the rates in the Schedule of Average Annual Equipment Ownership Expense, which is published annually by the Bureau of Construction. This schedule is available on the IDOT website. If the Bureau of Construction has not yet released the current year's edition of the schedule, use the rate in the previous year's edition. Note that the rate in the schedule includes the standard operating cost for servicing and repair, fuel, lubricants, filters, tires, etc. No additional compensation for BUREAU OF LOCAL ROADS & STREETS 12-1(8) LETTING AND CONTRACT AWARD - MFT and State Funds Sept 2005 ordinary operating expenses will be allowed. For equipment rates that are not listed in the schedule, complete and send the Equipment Expense Rate Data (Form BC-2370) to the district for forwarding to the Bureau of Construction. Ensure that any supplemental information that can be used in determining the rates is attached to the form. Expendable equipment (i.e. equipment completely consumed or used up on a project) costing $1,000 or less, including small tools, can be purchased with MFT funds for use on a day labor improvement. 12-1.06(c) Agreed Unit Prices Agreed unit prices may be used in place of actual labor and equipment usage costs when the local agency will perform the work with its own work force and equipment. Ensure that the agreed unit price includes all the labor and equipment necessary to complete the item of work as specified. An agreed unit price is pay item specific. Do not include in the agreed unit price for one pay item the labor and equipment cost associated with another pay item. If the material cost is known (e.g., material furnished from a publicly owned source such as a general stockpile) it may be included in the agreed unit price. The request for agreed unit prices must be submitted with the estimate of cost to the district for approval. Include the following statement: (local agency) hereby agrees to complete the preceding schedule of work at the unit prices as shown. The above statement is signed by the following individuals: • the county engineer for work to be performed by the county, • the highway commissioner and county engineer for work to be performed by the road district, and • an appropriate municipal officer having duties in connection with the work for municipalities. 12-1.07 Agreed Unit Prices for Bituminous Treatments of Municipal Streets by Road Districts and Counties Upon approval of the district, a municipality may make arrangements with the road district or county in which the municipality is located to have it furnish and apply bituminous materials and seal coat aggregates on municipal streets at an agreed price or at actual cost. In requesting approval of these arrangements, provide information showing the price for the material that the township or county must pay, and the amount to be charged for hauling and spreading the materials by county or road district forces. Public Act 094-0435 SB1882 Enrolled LRB094 11434 BDD 42348 b AN ACT concerning libraries. Be it enacted by the People of the State of Illinois, represented in the General Assembly: Section 3. The Township Code is amended by changing Section 85-30 as follows: (60 ILCS 1/85-30) Sec. 85-30. Purchases; bids. Any purchase by a township having fcwcr than 10,000 inhabitants and looted in a county with a population undcr 3,000,000 for services, materials, equipment, or supplies in excess of $20,000 $10,000 (other than professional services) and any purchaac by a townahip in a o population of leas than 3,000,000, for 3crvicca, matcriala, equipment, or oupplica in cxcca3 of $10,000 (other than profcaaional acrvicc3) shall be contracted for in one of the following ways: (1) By a contract let to the lowest responsible bidder after advertising for bids at least once (i) in a newspaper published within the township, or (ii) if no newspaper is published within the township, then in one published within the county, or (iii) if no newspaper is published within the county, then in a newspaper having general circulation within the township. (2) By a contract let without advertising for bids in the case of an emergency if authorized by the township board. This Section does not apply to contracts by a township with the federal government. (Source: P.A. 92-627, eff. 7-11-02.) Section 4. The Illinois Municipal Code is amended by Public Act 094-0435 SB1882 Enrolled LRB094 11434 BDD 42348 b changing Sections 4-5-11 and 8-9-1 as follows: (65 ILCS 5/4-5-11) (from Ch. 24, par. 4-5-11) Sec. 4-5-11. Except as otherwise provided, all contracts, of whatever character, pertaining to public improvement, or to the maintenance of the public property of a municipality involving an outlay of $10,000 $1,504 or more, shall be based upon specifications to be approved by the council. Any work or other public improvement which is not to be paid for in whole or in part by special assessment or special taxation, when the expense thereof will exceed $20,000 $10,000, shall be constructed as follows: (1) By a contract let to the lowest responsible bidder after advertising for bids, in the manner prescribed by ordinance, except that any such contract may be entered into by the proper officers without advertising for bids, if authorized by a vote of 4 of the 5 council members elected; or (2) In the following manner, if authorized by a vote of 4 of the 5 council members elected: the commissioner of public works or other proper officers to be designated by ordinance, shall superintend and cause to be carried,out the construction of the work or other public improvement and shall employ exclusively for the performance of all manual labor thereon, laborers and artisans whom the city or village shall pay by the day or hour, but all material of the value of $20,000 $10,000- and upward used in the construction of the work or other public improvement, shall be purchased by contract let to the lowest responsible bidder in the manner to be prescribed by ordinance. Nothing contained in this section shall apply to any contract by a municipality with the United States of America or any agency thereof. (Source: P.A. 86-576.) (65 ILCS 5/8-9-1) (from Ch. 24, par. 8-9-1) Sec. 8-9-1. In municipalities of less than 500,000 except as otherwise provided in Articles 4 and 5 any work or other Public Act 094-0435 SB1882 Enrolled LRB094 11434 BDD 42348 b public improvement which is not to be paid for in whole or in part by special assessment or special taxation, when the expense thereof will exceed $20,000 $10,000, shall be constructed either (1) by a contract let to the lowest responsible bidder after advertising for bids, in the manner prescribed by ordinance, except that any such contract may be entered into by the proper officers without advertising for bids, if authorized by a vote of two-thirds of all thealdermen or trustees then holding office; or (2) in the following manner, if authorized by a vote of two-thirds of all the aldermen or trustees then holding office, to-wit: the commissioner of public works or other proper officers to be designated by ordinance, shall superintend and cause to be carried out the construction of the work or other public improvement and shall employ exclusively for the performance of all manual labor thereon, laborers and artisans whom the municipality shall pay by the day or hour; and all material of the value of $20,000 $10,000, and upward used in the construction of the work or other public improvement, shall be purchased by contract let to the lowest responsible bidder in the manner to be prescribed by ordinance. However, nothing contained in this section shall apply to any contract by a city, village or incorporated town with the federal government or any agency thereof. In every city which has adopted Division 1 of Article 10, every such laborer or artisan shall be certified by the civil service commission to the commissioner of public works or other proper officers, in accordance with the requirement of that division. In municipalities of 500,000 or more population the letting of contracts for work or other public improvements of the character described in this section shall be governed by the provisions of Division 10 of this Article 8. (Source: P.A. 86-576.) Section 5. The Illinois Local Library Act is amended by Public Act 094-0435 SB1882 Enrolled LRB094 11434 BDD 42348 b changing Section 5-5 as follows: • (75 ILCS 5/5-5) (from Ch. 81, par. 5-5) Sec. 5-5. When the directors determine to commence the construction of the building or the remodeling, repairing or improving of an existing library building or the erection of an addition thereto, the purchase of the necessary equipment for such library, or the acquisition of library materials such as books, periodicals, recordings and electronic data storage and retrieval facilities in connection with either the purchase or construction of a new library building or the expansion of an existing library building, they may then revise the plan therefor or adopt a new plan and provide estimates of the costs thereof, and shall, when the cost is in excess of $20,000 $10,000-, advertise for bids for the construction of the building, or the remodeling, repairing or improving of an existing library building or the erection of an addition thereto, or the purchase of the necessary equipment for such library, or the acquisition of library materials such as books, periodicals, recordings and electronic data storage and retrieval facilities in connection with either the purchase or construction of a new library building or the expansion of an existing library building, and shall let the contract or contracts for the same, when the cost is in excess of $20,000 $10,000, to the lowest responsible bidder or bidders and may require from such bidders, such security for the performance of the bids as the board shall determine. The directors may let the contract or contracts to one or more bidders, as they shall determine. (Source: P.A. 86-405.) Section 10. The Public Library District Act of 1991 is amended by changing Section 40-45 as follows: (75 ILCS 16/40-45) Sec. 40-45. Bids for construction, improvements, or Public Act 094-0435 SB1882 Enrolled LRB094 11434 BDD 42348 b equipment purchases. (a) When the trustees determine to commence constructing the building, purchasing a site or a building, remodeling, repairing, or improving an existing library building, erecting an addition to an existing library building, or purchasing the necessary equipment for the library, they may then revise the plan or adopt a new plan and provide estimates of the costs of the revised or new plan. (b) The board shall, when the cost is in excess of $20,000 10,000, advertise for bids for constructing the building, remodeling, repairing, or improving of an existing library building, erecting an addition to an existing library building, or purchasing the necessary equipment for the library and shall let the contract or contracts for the project, when the cost is in excess of $20,000 -16, 900, to the lowest responsible bidder or bidders. The board shall require from the bidders security for the performance of the bids determined by the board pursuant to law. The trustees may let the contract or contracts to one or more bidders as they determine. (Source: P.A. 87-1277.) Section 15. The Illinois Highway Code is amended by changing Section 6-201.7 as follows: (605 ILCS 5/6-201.7) (from Ch. 121, par. 6-201.7) Sec. 6-201.7. Construct, maintain and repair and be responsible for the construction, maintenance and repair of roads within the district, let contracts, employ labor and purchase material and machinery therefor, subject to the limitations provided in this Code. Contracts, labor, machinery, disposal, and incidental expenses related to special services under Section 6-201.21 of this Code constitute maintenance, for purposes of this Section. Except for professional services, when the cost of construction, materials, supplies, new machinery or equipment exceeds $20, 000 $10,000, the contract for such construction, Public Act 094-0435 SB1882 Enrolled LRB094 11434 BDD 42348 b materials, supplies, machinery or equipment shall be let to the lowest responsible bidder after advertising for bids at least once, and at least 10 days prior to the time set for the opening of such bids, in a newspaper published within the township or road district, or, if no newspaper is published within the township or road district then in one published within the county, or, if no newspaper is published within the county then in a newspaper having general circulation within the township or road district, but, in case of an emergency, such contract may be let without advertising for bids. For purposes of this Section "new machinery or equipment" shall be defined as that which has been previously untitled or that which shows fewer than 200 hours on its operating clock and that is accompanied by a new equipment manufacturer's warranty. (Source: P.A. 92-268, eff. 1-1-02; 93-109, eff. 7-8-03; 93-164, eff. 7-10-03; 93-610, eff. 11-18-03; revised 12-4-03.) Section 99. Effective date. This Act takes effect upon becoming law. LR 107-3 Page 1 of 1 State of Illinois Department of Transportation Bureau of Local Roads and Streets SPECIAL PROVISION FOR WAGES OF EMPLOYEES ON PUBLIC WORKS Effective: August 10, 2005 Replace Check Sheet LRS 12 of the Recurring Special Provisions with the following: " All wages paid by the Contractor and each subcontractor shall be in compliance with The Prevailing Wage Act (820 ILCS 130), as amended, except where a prevailing wage violates a federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall govern. The Contractor shall be responsible to notify each subcontractor of the wage rates set forth in this contract and any revisions thereto. If the Department of Labor revises the wage rates, the revised rate as provided by the public body shall apply to this contract and the Contractor will not be allowed additional compensation on account of said revisions. The Contractor and each subcontractor shall make and keep, for a period of not less than 3 years, records of all laborers, mechanics, and other workers employed by them on the project; the records shall include each worker's name, address, telephone number when available, social security number, classification or classifications, the hourly wages paid in each period, the number of hours worked each day, and the starting and ending times of work each day. The Contractor and each subcontractor shall submit monthly, in person, by mail, or electronically a certified payroll to the public body in charge of the project. The certified payroll shall consist of a complete copy of the records. The certified payroll shall be accompanied by a statement signed by the contractor or subcontractor which avers that: (i) such records are true and accurate; (ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly wages required; and (iii) the contractor or subcontractor is aware that filing a certified payroll that he or she knows to be false is a Class B misdemeanor. Upon 2 business days' notice, the contractor and each subcontractor shall make available for inspection the records to the public body in charge of the project, its officers and agents, and to the Director of Labor and his deputies and agents at all reasonable hours at a location within this State. The Contractor and each subcontractor shall permit his/her employees to be interviewed on the job, during working hours, by compliance investigators of the Department or the Department of Labor." .co ejr o United City of Yorkville Memo ° r il '� 800 Game Farm Road EST • ' ° :,ass Yorkville, Illinois 60560 =— Telephone: 630-553-4350 O� � '-4- 0 Fax: 630-553-7575 <LE ‘‘I‘ Date: December 20, 2005 To: Mayor and City Council From: Liz D'Anna, Administrative Assistant cc: Department Heads Please add the attached information to your Committee of the Whole packet for this evening's meeting: 1. ADM 2005-19 Bristol Bay I SSA 2005-109 Proposing Ordinance - Expanded Sources and Uses 2. ADM 2005-20 Autumn Creek SSA 2005-108 Proposing Ordinance - Expanded Sources and Uses Thank you, N\.) ( -" ' y_ �� ‘ Ek. United City of Yorkville,Illinois Bristol Bay(Centex) Bond Developer Financed Financed Total Sources: Bond Proceeds $ 21,000,000 - $ 21,000,000 Developer Funds - $ 40,661,046 40,661,046 Interest Earnings 213,494 - 213,494 Total Sources $ 21,213,494 $ 40,661,046 $ 61,874,540 Uses: Improvements Land Acquisition - $ 17,988,327 $ 17,988,327 Earthwork - 5,482,326 5,482,326 Underground Utilities $ 5,620,112 1,490,713 7,110,826 Major Infrastructure/Offsite Improvements 3,095,082 820,959 3,916,041 Curbs 807,462 214,176 1,021,639 Flatwork 1,455,545 386,078 1,841,623 Streets 2,764,142 733,178 3,497,321 Traffic Control Devices 195,614 51,886 247,500 Street Lights 444,957 118,023 562,980 Site Amenities 747,398 198,244 945,643 Land Development Costs 397,531 105,444 502,975 Repairs 369,711 98,064 467,775 Acceptance - 1,029,105 1,029,105 Landscaping - 4,096,088 4,096,088 Contigency - 2,102,815 2,102,815 Recreational Facilities - 1,966,250 1,966,250 Soft Costs - 3,779,369 3,779,369 Total Improvements $ 15,897,556 $ 40,661,046 $ 56,558,602 Capitalized Interest 2,625,000 - 2,625,000 Debt Service Reserve 2,055,938 - 2,055,938 Administrative Fund 35,000 - 35,000 Costs of Issuance 600,000 - 600,000 Total Uses $ 21,213,494 $ 40,661,046 $ 61,874,540 .„) CCAtit -( cl United City of Yorkville,Illinois Bristol Bay(Centex) Bond Developer Financed Financed Total Sources: Bond Proceeds $ 21,000,000 - $ 21,000,000 Developer Funds - $ 40,661,046 40,661,046 Interest Earnings 213,494 - 213,494 Total Sources $ 21,213,494 $ 40,661,046 $ 61,874,540 Uses: Improvements Land Acquisition - $ 17,988,327 $ 17,988,327 Earthwork - 5,482,326 5,482,326 Underground Utilities $ 5,620,112 1,490,713 7,110,826 Major Infrastructure/Offsite Improvements 3,095,082 820,959 3,916,041 Curbs 807,462 214,176 1,021,639 Flatwork 1,455,545 386,078 1,841,623 Streets 2,764,142 733,178 3,497,321 Traffic Control Devices 195,614 51,886 247,500 Street Lights 444,957 118,023 562,980 Site Amenities 747,398 198,244 945,643 Land Development Costs 397,531 105,444 502,975 Repairs 369,711 98,064 467,775 Acceptance - 1,029,105 1,029,105 Landscaping - 4,096,088 4,096,088 Contigency - 2,102,815 2,102,815 Recreational Facilities - 1,966,250 1,966,250 Soft Costs - 3,779,369 3,779,369 Total Improvements $ 15,897,556 $ 40,661,046 $ 56,558,602 Capitalized Interest 2,625,000 - 2,625,000 Debt Service Reserve 2,055,938 - 2,055,938 Administrative Fund 35,000 - 35,000 Costs of Issuance 600,000 - 600,000 Total Uses $ 21,213,494 $ 40,661,046 $ 61,874,540 A-1)/t. 1 .-. l :s- . . 2 United City of Yorkville,Illinois Autumn Creek(Pulte) Bond Developer Financed Financed Total Sources: Bond Proceeds $ 14,502,000 - $ 14,502,000 Developer Funds $ 32,796,115 32,796,115 Interest Earnings 423,462 - 423,462 Total Sources $ 14,925,462 $ 32,796,115 $ 47,721,577 Uses: Improvements Land Acquisition $ 14,619,000 $ 14,619,000 Clearing and Brushing 21,700 21,700 Demolition 100,000 100,000 Earth Balancing 3,200,560 3,200,560 Erosion Control 505,625 505,625 Sanitary Sewer $ 1,869,991 272,430 2,142,421 Storm Sewer 3,469,536 505,460 3,974,996 Water Mains 1,875,221 273,192 2,148,413 Asphalt Binder 1,280,969 186,618 1,467,587 Surface 250,741 36,529 287,270 Road Undercuts/Lime Stabilization 253,124 36,876 290,000 Curb&Gutter 409,628 59,677 469,305 Common Sidewalk 87,284 12,716 100,000 Public Utilities 168,895 24,605 193,500 Street Lighting 170,377 24,822 195,199 Street Signs 14,664 2,136 16,800 Offsite Sanitary 545,187 79,426 624,613 Offsite Paving 1,784,942 1,784,942 Wetland Mitigation and Monitoring 30,000 30,000 Irrigation 45,000 45,000 Landscaping 945,000 945,000 Amenities 335,000 335,000 Perimeter Fencing 12,600 12,600 Soft Costs 9,682,199 9,682,199 Capitalized Interest 2,233,607 - 2,233,607 Debt Service Reserve 1,434,900 - 1,434,900 Administrative Fund 70,000 - 70,000 Costs of Issuance 791,340 - 791,340 Total Uses $ 14,925,462 $ 32,796,115 47,721,577 t ,L1 i/j it ,��D CO.,?" /Ty Reviewed By: 2 O City Council gots", T Legal ❑ EST.14 ° ;1836 Finance 02` Engineer ❑ y City Administrator Consultant ❑ Agenda Item Tracking Number O it 0' ADM‘ O2005- 19 keittlanC O El❑NLE ��'N`� City Council Agenda Item Summary Memo Title: Bristol Bay I SSA 2005-109 Proposing Ordinance City Council/COW/ Committee Agenda Date: Administration 12/01/05, Co4./ ! /c/C J Synopsis: The Intent Resolution for this SSA was passed 10/25/05. This is the next document to be approved. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: F&L DRAFT 11/22/05 ORDINANCE NO. AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2005-109 (BRISTOL BAY I PROJECT) IN THE UNITED CITY OF YORKVILLE AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AS FOLLOWS: Section 1. Authority. The United City of Yorkville, Kendall County, Illinois (the "City") is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the "Act"), which provides, inter alia, the manner of levying or imposing taxes and issuing bonds for the provision of special services to areas within the boundaries of municipalities and counties. Section 2. Findings. The City Council of the City finds and determines as follows: a. Owners of record (the "Owners") of that portion of the City described in Exhibit A attached hereto and made a part hereof (hereinafter the "Subject Territory") have expressed an interest in the construction, acquisition and installation of various infrastructure improvements to their properties as further described herein; and b. Pursuant to Section 27-20 of the Act, the Owners have filed an application with the City Council of the City proposing that the City establish a special service area (the "Application"); and c. It is in the public interest that the City Council of the City consider the creation of a special service area for the Subject Territory; and d. The special service area proposed for consideration is compact and contiguous; and e. The proposed special service area will benefit specially from the municipal services to be provided to the area. These proposed municipal services are in addition to municipal services provided to the City as a whole. Section 3. Proposal. In response to the expressed interest of the Owners, the City Council of the City hereby accepts the Application and proposes the establishment of City of Yorkville Special Service Area Number 2005-109 for the construction, acquisition and installation of infrastructure improvements to serve the Subject Territory. Section 4. Public Hearing. A public hearing shall be held on the 24th day of January, 2006, at 7:00 p.m., at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, to CHt2_604129.1 Illinois,to consider the creation of the City of Yorkville Special Service Area Number 2005-109, in the Subject Territory. At the hearing, the following method of financing improvements within the proposed special service area will be considered: the borrowing of an amount not to exceed an aggregate principal amount of$45,000,000 to be evidenced by special tax bonds (including bonds issued to refund such bonds) of such area (the `Bonds"), the proceeds of which shall be used to pay the cost of providing special municipal services to the proposed special service area, to fund certain reserves for, and interest on, the Bonds and initial administrative expenses relating to the proposed special service area, and to pay the cost of issuing the Bonds. The special municipal services to be provided to the proposed special service area may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. The Bonds shall be retired over a period not to exceed forty (40) years from the date of their issuance and shall bear interest at a rate not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the Bonds. The Bonds shall be retired by the levy of an annual tax levied against each parcel of property within the special service area pursuant to a special tax roll to pay the interest on the Bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the Subject Territory. This tax is to be levied upon all taxable property within the proposed special service area. Section 5. Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 4 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten(10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of the property. The notice to owners of record shall be in substantially the form set forth in Exhibit B to this Ordinance. Section 6. Supercede Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed to the extent of such conflict. Section 7. Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. 2 CHI2_6041 29.1 PASSED by the City Council of the City this December 27, 2005. PAUL JAMES MARTY MUNNS JASON LESLIE WANDA OHARE VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO Mayor ATTEST: [SEAL] City Clerk Published in pamphlet form December_, 2005. 3 CHI2_6041 29.1 • EXHIBIT A Legal Description [Portion North of Galena Road] THAT PART OF SECTIONS 4 AND 9 IN TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE SOUTH 89 DEGREES 05 MINUTES 15 SECONDS WEST, ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER, 1087.07 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH 00 DEGREES 14 MINUTES 26 SECONDS EAST, 725.09 FEET; THENCE NORTH 89 DEGREES 05 MINUTES 15 SECONDS EAST, 1087.08 FEET TO THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE SOUTH 00 DEGREES 14 MINUTES 27 SECONDS EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 4, 1924.04 FEET TO THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE SOUTH 00 DEGREES 00 MINUTES 23 SECONDS WEST, ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 9, 1582.30 FEET; THENCE NORTHWESTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 11520.00 FEET AND A CHORD BEARING OF NORTH 72 DEGREES 24 MINUTES 24 SECONDS, AN ARC LENGTH OF 1132.95 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, 50.13 FEET; THENCE NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST, 882.65 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, 600.00 FEET; THENCE SOUTH 14 DEGREES 46 MINUTES 21 SECONDS WEST, 539.21 FEET; THENCE NORTH 75 DEGREES 29 MINUTES 39 SECONDS WEST, 208.25 FEET; THENCE SOUTH 87 DEGREES 42 MINUTES 08 SECONDS WEST, 115.27 FEET; THENCE SOUTHWESTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 680.00 FEET AND A CHORD BEARING OF SOUTH 08 DEGREES 42 MINUTES 26 SECONDS WEST, AN ARC LENGTH OF 140.94 FEET; THENCE SOUTH 14 DEGREES 38 MINUTES 41 SECONDS WEST, 143.79 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00 FEET AND A CHORD BEARING OF SOUTH 30 DEGREES 17 MINUTES 29 SECONDS EAST, AN ARC LENGTH OF 39.21 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, 1040.30 FEET; THENCE NORTH 00 DEGREES 01 MINUTES 41 SECONDS WEST, 222.94 FEET; THENCE SOUTH 89 DEGREES 58 MINUTES 19 SECONDS WEST, 368.68 FEET; THENCE NORTH 19 DEGREES 50 MINUTES 05 SECONDS WEST, 831.41 FEET; THENCE SOUTH 89 DEGREES 00 MINUTES 40 SECONDS WEST, 331.94 FEET; THENCE NORTH 00 DEGREES 59 MINUTES 56 SECONDS WEST, 949.25 FEET; THENCE NORTH 89 DEGREES 00 MINUTES 40 SECONDS EAST, 385.09 FEET; THENCE NORTH 00 DEGREES 51 MINUTES 52 SECONDS WEST, 379.98 FEET; THENCE SOUTH 89 DEGREES 00 MINUTES 40 SECONDS WEST, 331.75 FEET; THENCE NORTH 00 DEGREES 37 MINUTES 06 SECONDS EAST, 907.69 FEET; THENCE SOUTH 89 DEGREES 55 MINUTES 02 SECONDS WEST, 335.39 FEET TO THE EAST RIGHT OF WAY LINE OF ILLINOIS ROUTE NO. 47; THENCE NORTH 00 DEGREES 57 MINUTES 52 SECONDS CHI2_604129.1 EAST ALONG SAID EAST RIGHT OF WAY LINE, 80.01 FEET; THENCE NORTH 89 DEGREES 55 MINUTES 02 SECONDS EAST, 171.45 FEET; THENCE NORTH 00 DEGREES 32 MINUTES 06 SECONDS EAST, 5.72 FEET TO THE NORTH LINE OF THE SOUTHWEST QUARTER OF SAID SECTION 4; THENCE NORTH 89 DEGREES 05 MINUTES 15 SECONDS EAST, ALONG SAID NORTH LINE, 2990.11 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY, ILLINOIS. PIN's 02-09-200-006 02-04-400-001 02-04-300-001 02-04-300-004 02-09-100-012 02-09-200-006 02-04-400-001 [Portion south of Galena Road] THAT PART OF SECTIONS 9 AND 10 IN TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 9; THENCE SOUTH 89 DEGREES 04 MINUTES 59 SECONDS WEST, ALONG THE SOUTH LINE OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 9, 16.50 FEET FOR THE POINT OF BEGINNING; THENCE NORTH 16 DEGREES 42 MINUTES 16 SECONDS EAST, 1391.17 FEET; THENCE NORTH 14 DEGREES 45 MINUTES 06 SECONDS EAST, 1940.59 FEET; THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST, 1563.43 FEET; THENCE SOUTH 14 DEGREES 46 MINUTES 21 SECONDS WEST, 250.00 FEET; THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST, 350.00 FEET; THENCE NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST, 250.00 FEET; THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST, 144.21 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 11400.00 FEET AND A CHORD BEARING OF SOUTH 71 DEGREES 42 MINUTES 58 SECONDS EAST, AN ARC LENGTH OF 1395.73 FEET; THENCE SOUTH 22 DEGREES 02 MINUTES 45 SECONDS WEST, 324.61 FEET; THENCE SOUTH 08 DEGREES 47 MINUTES 21 SECONDS EAST, 103.70 FEET; THENCE SOUTH 07 DEGREES 55 MINUTES 29 SECONDS EAST, 102.94 FEET; THENCE SOUTH 21 DEGREES 01 MINUTES 10 SECONDS EAST, 102.94 FEET; THENCE SOUTH 37 DEGREES 33 MINUTES 02 SECONDS EAST, 103.76 FEET; THENCE SOUTH 59 DEGREES 21 MINUTES 35 SECONDS EAST, 103.34 FEET; THENCE SOUTH 67 DEGREES 57 MINUTES 15 SECONDS EAST, 728.53 FEET; THENCE SOUTH 67 DEGREES 57 MINUTES 04 SECONDS EAST, 149.67 FEET; THENCE SOUTH 54 DEGREES 48 MINUTES 46 SECONDS EAST, 61.99 FEET; THENCE SOUTH 29 DEGREES 42 MINUTES 01 SECONDS EAST, 63.34 FEET; THENCE SOUTH 19 DEGREES 52 MINUTES 58 2 CHI2_604129.1 • SECONDS EAST, 393.83 FEET; THENCE SOUTH 42 DEGREES 12 MINUTES 32 SECONDS EAST, 202.95 FEET; THENCE SOUTH 13 DEGREES 09 MINUTES 03 SECONDS WEST, 13.75 FEET; THENCE NORTH 76 DEGREES 50 MINUTES 57 SECONDS WEST, 477.07 FEET; THENCE SOUTH 13 DEGREES 09 MINUTES 09 SECONDS WEST, 246.59 FEET; THENCE SOUTH 30 DEGREES 33 MINUTES 27 SECONDS EAST, 163.94 FEET; THENCE SOUTH 12 DEGREES 43 MINUTES 25 SECONDS WEST, 205.80 FEET TO THE SOUTH LINE OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 10; THENCE SOUTH 89 DEGREES 03 MINUTES 52 SECONDS WEST, ALONG SAID SOUTH LINE, 955.11 FEET; THENCE SOUTH 89 DEGREES 01 MINUTES 11 SECONDS WEST, ALONG THE SOUTH LINE OF THE NORTH HALF OF THE SOUTHEAST QUARTER OF SAID SECTION 10, 2656.76 FEET; THENCE SOUTH 89 DEGREES 04 MINUTES 59 SECONDS WEST, 1343.04 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP, KENDALL COUNTY, ILLINOIS. PIN's 02-09-200-005 02-09-100-008 02-09-400-001 02-10-300-001 3 CHI2_604129.1 EXHIBIT B NOTICE OF HEARING UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2005-109 (BRISTOL BAY I PROJECT) NOTICE IS HEREBY GIVEN that on , 2006 at 7:00 p.m. at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the "City") to consider forming a special service area, to be called "City of Yorkville Special Service Area Number 2005-109," consisting of the territory legally described in Exhibit 1 to this Notice. The approximate street location is at the intersection of Route 46 and Galena Road in the City. The general purpose of the formation of the City of Yorkville Special Service Area Number 2005-109 is to provide special municipal services to the area which may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. There will also be considered at the hearing the following method of financing improvements within the proposed special service area: the issuance of special tax bonds (including bonds issued to refund such bonds) in an aggregate principal amount not to exceed $45,000,000 at an interest rate of not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the bonds, and to mature within forty (40) years from the date of their issuance. The bonds shall be retired by the levy of an annual tax established pursuant to a special tax roll to pay the interest on such bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the special service area, said tax to be levied upon all taxable property within the proposed special service area. At the hearing, all interested persons affected by the formation of such special service area, including all persons owning taxable real estate therein, may file written objections to and be heard orally regarding the formation of and the boundaries of the special service area, the issuance of bonds and the levy of taxes affecting the area. The hearing may be adjourned by the City Council without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. CH 12_604129.1 If a petition signed by at least 51% of the electors residing within the City of Yorkville Special Service Area Number 2005-109 and by at least 51% of the owners of record of the land included within the boundaries of the City of Yorkville Special Service Area Number 2005-109 is filed with the City Clerk of the City of Yorkville within 60 days following the final adjournment of the public hearing objecting to the creation of the special service area, the issuance of bonds for the provision of special services to the area or the levy of taxes affecting the area, no such area may be created and no such bonds may be issued or taxes levied or imposed. 2 CHI2_6041 29.1 Exhibit 1 to Notice Legal Description of Property [Portion North of Galena Road] THAT PART OF SECTIONS 4 AND 9 IN TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE SOUTH 89 DEGREES 05 MINUTES 15 SECONDS WEST, ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER, 1087.07 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH 00 DEGREES 14 MINUTES 26 SECONDS EAST, 725.09 FEET; THENCE NORTH 89 DEGREES 05 MINUTES 15 SECONDS EAST, 1087.08 FEET TO THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE SOUTH 00 DEGREES 14 MINUTES 27 SECONDS EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 4, 1924.04 FEET TO THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE SOUTH 00 DEGREES 00 MINUTES 23 SECONDS WEST, ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 9, 1582.30 FEET; THENCE NORTHWESTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 11520.00 FEET AND A CHORD BEARING OF NORTH 72 DEGREES 24 MINUTES 24 SECONDS, AN ARC LENGTH OF 1132.95 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, 50.13 FEET; THENCE NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST, 882.65 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, 600.00 FEET; THENCE SOUTH 14 DEGREES 46 MINUTES 21 SECONDS WEST, 539.21 FEET; THENCE NORTH 75 DEGREES 29 MINUTES 39 SECONDS WEST, 208.25 FEET; THENCE SOUTH 87 DEGREES 42 MINUTES 08 SECONDS WEST, 115.27 FEET; THENCE SOUTHWESTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 680.00 FEET AND A CHORD BEARING OF SOUTH 08 DEGREES 42 MINUTES 26 SECONDS WEST, AN ARC LENGTH OF 140.94 FEET; THENCE SOUTH 14 DEGREES 38 MINUTES 41 SECONDS WEST, 143.79 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00 FEET AND A CHORD BEARING OF SOUTH 30 DEGREES 17 MINUTES 29 SECONDS EAST, AN ARC LENGTH OF 39.21 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, 1040.30 FEET; THENCE NORTH 00 DEGREES 01 MINUTES 41 SECONDS WEST, 222.94 FEET; THENCE SOUTH 89 DEGREES 58 MINUTES 19 SECONDS WEST, 368.68 FEET; THENCE NORTH 19 DEGREES 50 MINUTES 05 SECONDS WEST, 831.41 FEET; THENCE SOUTH 89 DEGREES 00 MINUTES 40 SECONDS WEST, 331.94 FEET; THENCE NORTH 00 DEGREES 59 MINUTES 56 SECONDS WEST, 949.25 FEET; THENCE NORTH 89 DEGREES 00 MINUTES 40 SECONDS EAST, 385.09 FEET; THENCE NORTH 00 DEGREES 51 MINUTES 52 SECONDS WEST, 379.98 FEET; THENCE SOUTH 89 DEGREES 00 MINUTES 40 SECONDS WEST, 331.75 FEET; THENCE NORTH 00 DEGREES 37 MINUTES 06 SECONDS EAST, 907.69 FEET; THENCE SOUTH 89 DEGREES 55 MINUTES 02 SECONDS WEST, 335.39 FEET TO THE EAST RIGHT OF WAY LINE OF ILLINOIS ROUTE NO. 47; THENCE NORTH 00 DEGREES 57 MINUTES 52 SECONDS CHI2_6041 29.1 EAST ALONG SAID EAST RIGHT OF WAY LINE, 80.01 FEET; THENCE NORTH 89 DEGREES 55 MINUTES 02 SECONDS EAST, 171.45 FEET; THENCE NORTH 00 DEGREES 32 MINUTES 06 SECONDS EAST, 5.72 FEET TO THE NORTH LINE OF THE SOUTHWEST QUARTER OF SAID SECTION 4; THENCE NORTH 89 DEGREES 05 MINUTES 15 SECONDS EAST, ALONG SAID NORTH LINE, 2990.11 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY, ILLINOIS. PIN's 02-09-200-006 02-04-400-001 02-04-300-001 02-04-300-004 02-09-100-012 02-09-200-006 02-04-400-001 [Portion south of Galena Road] THAT PART OF SECTIONS 9 AND 10 IN TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 9; THENCE SOUTH 89 DEGREES 04 MINUTES 59 SECONDS WEST, ALONG THE SOUTH LINE OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 9, 16.50 FEET FOR THE POINT OF BEGINNING; THENCE NORTH 16 DEGREES 42 MINUTES 16 SECONDS EAST, 1391.17 FEET; THENCE NORTH 14 DEGREES 45 MINUTES 06 SECONDS EAST, 1940.59 FEET; THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST, 1563.43 FEET; THENCE SOUTH 14 DEGREES 46 MINUTES 21 SECONDS WEST, 250.00 FEET; THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST, 350.00 FEET; THENCE NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST, 250.00 FEET; THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST, 144.21 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 11400.00 FEET AND A CHORD BEARING OF SOUTH 71 DEGREES 42 MINUTES 58 SECONDS EAST, AN ARC LENGTH OF 1395.73 FEET; THENCE SOUTH 22 DEGREES 02 MINUTES 45 SECONDS WEST, 324.61 FEET; THENCE SOUTH 08 DEGREES 47 MINUTES 21 SECONDS EAST, 103.70 FEET; THENCE SOUTH 07 DEGREES 55 MINUTES 29 SECONDS EAST, 102.94 FEET; THENCE SOUTH 21 DEGREES 01 MINUTES 10 SECONDS EAST, 102.94 FEET; THENCE SOUTH 37 DEGREES 33 MINUTES 02 SECONDS EAST, 103.76 FEET; THENCE SOUTH 59 DEGREES 21 MINUTES 35 SECONDS EAST, 103.34 FEET; THENCE SOUTH 67 DEGREES 57 MINUTES 15 SECONDS EAST, 728.53 FEET; THENCE SOUTH 67 DEGREES 57 MINUTES 04 SECONDS EAST, 149.67 FEET; THENCE SOUTH 54 DEGREES 48 MINUTES 46 SECONDS EAST, 61.99 FEET; THENCE SOUTH 29 DEGREES 42 MINUTES 01 SECONDS EAST, 63.34 FEET; THENCE SOUTH 19 DEGREES 52 MINUTES 58 2 CH 12_604129.1 SECONDS EAST, 393.83 FEET; THENCE SOUTH 42 DEGREES 12 MINUTES 32 SECONDS EAST, 202.95 FEET; THENCE SOUTH 13 DEGREES 09 MINUTES 03 SECONDS WEST, 13.75 FEET; THENCE NORTH 76 DEGREES 50 MINUTES 57 SECONDS WEST, 477.07 FEET; THENCE SOUTH 13 DEGREES 09 MINUTES 09 SECONDS WEST, 246.59 FEET; THENCE SOUTH 30 DEGREES 33 MINUTES 27 SECONDS EAST, 163.94 FEET; THENCE SOUTH 12 DEGREES 43 MINUTES 25 SECONDS WEST, 205.80 FEET TO THE SOUTH LINE OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 10; THENCE SOUTH 89 DEGREES 03 MINUTES 52 SECONDS WEST, ALONG SAID SOUTH LINE, 955.11 FEET; THENCE SOUTH 89 DEGREES 01 MINUTES 11 SECONDS WEST, ALONG THE SOUTH LINE OF THE NORTH HALF OF THE SOUTHEAST QUARTER OF SAID SECTION 10, 2656.76 FEET; THENCE SOUTH 89 DEGREES 04 MINUTES 59 SECONDS WEST, 1343.04 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP, KENDALL COUNTY, ILLINOIS. PIN's 02-09-200-005 02-09-100-008 02-09-400-001 02-10-300-001 3 CHI2_604129.1 IlbiiJ47 , ' 0 CO)._ Reviewed By: Ciso Legal ❑ City Council inT Finance �� EST. n'F 1838 Engineer ❑ .4 S,�] ` O City Administrator ❑ Agenda Item Tracking Number 11 0 Consultant ❑ ADM 2005-20 Kendall Coo* �� LLE t''> ❑ City Council Agenda Item Summary Memo Title: Autumn Creek SSA 2005-108 Proposing Ordinance City Council/ COW/Committee Agenda Date: Administration 12/01/05, Cec114 I.4."1oIC' Synopsis: The Intent Resolution for this SSA was approved 04/26/05. This is the next document to be approved. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: ORDINANCE NO. AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2005-10$IN THE UNITED CITY OF YORKVILLE AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF • YORKVILLE,KENDALL COUNTY,ILLINOIS AS FOLLOWS: Section 1. Authority. The United City of Yorkville is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the "Act"), which provides, inter alia, the manner of levying or imposing taxes and issuing bonds for the provision of special services to areas within the boundaries of municipalities and counties. Section 2. Findings. The City Council of the United City of Yorkville, Kendall County,Illinois(the"City")find and determine as follows: a. Owners of record (the "Owners") of that portion of the City described in Exhibit A attached hereto and made a part hereof(hereinafter the "Subject Territory") have expressed an interest in the construction, acquisition and installation of various infrastructure improvements to their properties as further described herein;and b. Pursuant to Section 27-20 of the Act, the Owners have filed an application with the City Council of the City proposing that the City establish a special service area (the"Application"); and c. It is in the public interest that the City Council of the City consider the creation of a special service area for the Subject Territory;and d. The special service area proposed for consideration is compact and contiguous and is outlined on the map of a portion of the City, which map is attached hereto as Exhibit B and made a part hereof; and e. The proposed special service area will benefit specially from the municipal services to be provided to the area. These proposed municipal services are in addition to municipal services provided to the City as a whole. Section 3. Proposal. In response to the expressed interest of the Owners, the City Council of the City hereby accepts the Application and proposes the establishment of the United City of Yorkville Special Service Area Number 2005-108 for the construction, acquisition and installation of infrastructure improvements to serve the Subject Territory. Section 4. Public Hearing. A public hearing shall be held on the 24th day of January, 2006, at 7:00 p.m., at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, to CH12_591858.2 consider the creation of the United City of Yorkville Special Service Area Number 2005-100, in the Subject Territory. At the hearing, the following alternative methods of financing improvements within the proposed special service area will be considered: (i) the imposition or levy by the City of a tax in the proposed special service area sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year for special services under this ordinance within the proposed special service area shall not exceed the amount necessary to produce a maximum annual tax levy of $1,700,000 in accordance with the special tax roll referred to below, and(ii) the borrowing of an amount not to exceed an aggregate principal amount of$15,500,000 to be evidenced by one or more series of special tax bonds of such area(the `Bonds"), the proceeds of which shall be used to pay the cost of providing special municipal services to the proposed special service area, to fund certain reserves for, and interest on, the Bonds and initial administrative expenses relating to the proposed special service area, and to pay the cost of issuing the Bonds. The special municipal services to be provided to the proposed special service area may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, bicycle paths and related street improvements, park improvements and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. Each Series of Bonds, if issued, shall be retired over a period not to exceed thirty (30) years from the date of their issuance and shall bear interest at a rate not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer,published in New York,New York, at the time the contract is made for the sale of the Bonds. The Bonds,if issued, shall be retired by the levy of an annual tax levied against each parcel of property within the special service area pursuant to a special tax roll to pay the interest on the Bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the Subject Territory. This tax is to be levied upon all taxable property within the proposed special service area in accordance with the special tax roll. Section 5. Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 4 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot,block,tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten(10)days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of the property. The notice to owners of record shall be in substantially the form set forth in Exhibit C to this Ordinance. 2 CHI2_591858.2 Section 6. Supersede Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed to the extent of such conflict. iv Date. This Ordinanceshall be in full force and effect from and Section 7. Effective after its passage and approval in the manner provided by law. PASSED by the City Council of the City this December 27,2005. Voting Aye(list names): Voting Nay(list names): Abstaining(list names): Absent(list names): City Clerk SIGNED by the Mayor this December 27,2005. Mayor ATTEST: City Clerk Published in pamphlet form December 27,2005. 3 CHl2_591858.2 EXHIBIT A Legal Description PARCEL 1: THAT PART OF THE WEST HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT AN EXISTING IRON PIPE STAKE SAID TO BE OVER THE ORIGINAL LOCATION OF A STONE IN THE CENTER LINE OF THE BRISTOL AND OSWEGO ROAD, PREVIOUSLY DESCRIBED AS BEING 23.05 CHAINS WEST AND NORTH 35 DEGREES 30 MINUTES WEST 11.02 CHAINS FROM THE SOUTHEAST CORNER OF SAID SECTION 22; THENCE NORTH 34 DEGREES 59 MINUTES 00 SECONDS WEST, ALONG A LINE FORMING AN ANGLE OF 93 DEGREES 23 MINUTES 07 SECONDS WITH THE CENTERLINE OF U.S. ROUTE 34, MEASURED FROM NORTHEAST TO NORTHWEST, 2,054.60 FEET FOR POINT OF BEGINNING; THENCE SOUTH 52 DEGREES 08 MINUTES 00 SECONDS WEST, 825.40 FEET; THENCE NORTH 38 DEGREES 06 MINUTES 00 SECONDS WEST, 1,803.88 FEET TO THE CENTER LINE OF KENNEDY ROAD; THENCE NORTHEASTERLY ALONG SAID CENTER LINE, 1,581.49 FEET TO A POINT WHICH IS 350.0 FEET SOUTHWESTERLY OF, AS MEASURED ALONG SAID CENTER LINE, THE MOST EASTERLY CORNER OF BRISTOL LAKE SUBDIVISION; THENCE SOUTH 38 DEGREES 15 MINUTES 40 SECONDS EAST, 1,639.93 FEET TO A LINE DRAWN NORTH 52 DEGREES 45 MINUTES 17 SECONDS EAST FROM THE POINT OF BEGINNING; THENCE SOUTH 52 DEGREES 45 MINUTES 17 SECONDS WEST, 750.69 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP, KENDALL COUNTY,ILLINOIS. PARCEL 2: THAT PART OF THE SOUTH HALF OF SECTION 15 AND THAT PART OF THE NORTH HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION, AS PER THE PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10 AT PAGE 58 ON MAY 10, 1962; THENCE NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SAID SUBDIVISION 1988.0 FEET TO THE NORTHEASTERLY CORNER OF SAID SUBDIVISION; THENCE NORTHWESTERLY ALONG A LINE MAKING AN ANGLE OF 180 DEGREES 13 MINUTES 25 SECONDS MEASURED COUNTER-CLOCKWISE FROM THE LAST DESCRIBED COURSE, A DISTANCE OF 895.02 FEET TO AN EXISTING IRON PIPE STAKE; THENCE EASTERLY ALONG AN OLD FENCE LINE FORMING AN INTERIOR ANGLE OF 58 DEGREES 15 MINUTES 28 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1298.88 FEET (19-.68 CHAINS) TO AN IRON PIPE STAKE HEREWITH PLACED; THENCE SOUTHEASTERLY ALONG AN OLD ESTABLISHED LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 124 DEGREES 23 MINUTES 38 SECONDS WITH THE LAST DESCRIBED COURSE A DISTANCE OF 2185.47 FEET TO AN EXISTING IRON PIPE STAKE ON THE CENTER LINE OF KENNEDY ROAD WHICH IS 1213.59 FEET NORTHEASTERLY FROM THE CH12 591858.2 POINT OF BEGINNING, AS MEASURED ALONG SAID CENTER LINE; THENCE SOUTHWESTERLY ALONG SAID CENTER LINE 1213.59 FEET TO THE POINT OF BEGINNING,IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS. PARCEL 3: THAT PART OF THE NORTH HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION AS PER THE PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10 AT PAGE 58 ON MAY 10, 1962; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD, WHICH MAKES AN ANGLE OF 88 DEGREES 58 MINUTES 47 SECONDS WITH THE NORTHEASTERLY LINE OF SAID SUBDIVISION, MEASURED CLOCKWISE THEREFROM, A DISTANCE OF 1213.59 FEET; THENCE SOUTHERLY ALONG AN OLD EXISTING LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1228.39 FEET; THENCE SOUTHWESTERLY PARALLEL WITH THE AFORESAID CENTER LINE OF KENNEDY ROAD, 1348.57; THENCE NORTHWESTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 88 DEGREES 37 MINUTES 37 SECONDS WITH THE LAST DESCRIBED COURSE A DISTANCE OF 1224.23 FEET TO A POINT ON THE SOUTHEASTERLY LINE OF SAID BRISTOL LAKE SUBDIVISION WHICH IS 0.46 FEET SOUTHWESTERLY FROM THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG SAID SOUTHEASTERLY LINE 0.46 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY, ILLINOIS (EXCEPTING THEREFROM THAT LAND CONVEYED TO KENNETH D. DOTY, JR., IN DEED RECORDED AS DOCUMENT NUMBER R85-5973, DESCRIBED AS FOLLOWS: THAT PART OF THE NORTHWEST QUARTER OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD, 299.54 FEET; THENCE SOUTHEASTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE, 287.11 FEET; THENCE SOUTHWESTERLY, AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE, 306.88 FEET TO THE EASTERLY LINE OF A TRACT OF LAND CONVEYED TO HERBERT L. RUCKS BY A WARRANTY DEED RECORDED AUGUST 1, 1966 IN BOOK 149 ON PAGE 303; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE TO A POINT ON SAID CENTER LINE WHICH IS 0.46 FEET SOUTHWESTERLY OF THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG SAID CENTER LINE, 0.46 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP, KENDALL COUNTY, ILLINOIS). PARCEL 4: THAT PART OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT 2 CH12 591858.2 THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION AS PER THE PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10 AT PAGE 58 ON MAY 10, 1962; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD WHICH MAKES AN ANGLE OF 88 DEGREES 58 MINUTES 47 SECONDS WITH THE NORTHEASTERLY LINE OF SAID SUBDIVISION, MEASURED CLOCKWISE THEREFROM, A DISTANCE OF 1213.59 FEET; THENCE SOUTHERLY ALONG AN OLD EXISTING LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1228.39 FEET; THENCE SOUTHWESTERLY PARALLEL WITH THE AFORESAID CENTER LINE OF KENNEDY ROAD, 1364.57 FEET FOR THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG THE LAST DESCRIBED COURSE 1348.57 FEET TO THE PENULTIMATE DESCRIBED POINT; THENCE SOUTHEASTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1402.38 FEET; THENCE SOUTHWESTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 84 DEGREES 52 MINUTES 28 SECONDS WITH THE LAST DESCRIBED COURSE (BEING A LINE DRAWN PARALLEL WITH THE CENTER LINE OF U.S. HIGHWAY ROUTE 34) A DISTANCE OF 2301.24 FEET; THENCE NORTHWESTERLY ALONG A LINE DRAWN NORTH 35 DEGREES 30 MINUTES WEST FROM A POINT ON THE SOUTHERLY LINE OF SAID SECTION 22 WHICH IS 23.03 CHAINS WEST OF THE SOUTHEAST CORNER OF SAID SECTION 22 (SAID LINE FORMING AN INTERIOR ANGLE OF 93 DEGREES 23 MINUTES 07 SECONDS WITH THE LAST DESCRIBED COURSE) A DISTANCE OF 914.67 FEET; THENCE NORTHEASTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 92 DEGREES 15 MINUTES 44 SECONDS WITH THE LAST DESCRIBED COURSE 877.73 FEET; THENCE NORTHWESTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 263 DEGREES 11 MINUTES 34 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 392.38 TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY, ILLINOIS. PARCEL 5: THAT PART OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION AS PER THE PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10, PAGE 58 ON MAY 10, 1962; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD FORMING AN ANGLE OF 88 DEGREES 58 MINUTES 47 SECONDS WITH THE NORTHEASTERLY LINE OF SAID SUBDIVISION, MEASURED CLOCKWISE THEREFROM, A DISTANCE OF 1213.59 FEET; THENCE SOUTHERLY ALONG AN OLD EXISTING LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, 2630.77 FEET FOR THE POINT OF BEGINNING; THENCE SOUTHEASTERLY ALONG THE PROLONGATION OF THE LAST DESCRIBED COURSE 1142.51 FEET TO THE CENTER LINE OF U.S. HIGHWAY ROUTE 34; THENCE SOUTHWESTERLY ALONG SAID CENTER LINE FORMING AN INTERIOR ANGLE WITH THE LAST DESCRIBED COURSE OF 84 DEGREES 52 MINUTES 28 SECONDS, 2336.0 FEET TO AN EXISTING 3 CHI2_591858.2 IRON PIPE STAKE SAID TO BE OVER THE ORIGINAL LOCATION OF A STONE IN THE CENTER LINE OF THE ORIGINAL BRISTOL AND OSWEGO ROAD PREVIOUSLY DESCRIBED AS BEING 23.05 CHAINS WEST AND THENCE NORTH 35 DEGREES 30 MINUTES WEST 11.02 CHAINS FROM THE SOUTHEAST CORNER OF SAID SECTION 22; THENCE NORTH 35 DEGREES 30 MINUTES WEST ALONG A LINE FORMING AN INTERIOR ANGLE OF 93 DEGREES 23 MINUTES 07 SECONDS WITH THE LAST DESCRIBED COURSE 1139.93 FEET TO A LINE DRAWN SOUTHWESTERLY PARALLEL WITH SAID CENTER LINE OF SAID ROUTE NO. 34 FROM THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG SAID PARALLEL LINE FORMING AN INTERIOR ANGLE OF 86 DEGREES 36 MINUTES 53 SECONDS WITH THE LAST DESCRIBED COURSE 2301.24 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS. EXCEPTING THEREFROM THE FOLLOWING DESCRIBED PARCEL: THAT PART OF THE SOUTH HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 27, IN BRISTOL LAKE SUBDIVISION, ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 137733 IN PLAT BOOK 10, AT PAGE 58, ON MAY 10, 1962; THENCE SOUTH 33 DEGREES 58 MINUTES 14 SECONDS EAST 33.00 FEET TO THE CENTERLINE OF KENNEDY ROAD; THENCE NORTH 55 DEGREES 00 MINUTES 21 SECONDS EAST 299.54 FEET AS MEASURED ALONG SAID CENTERLINE; THENCE SOUTH 34 DEGREES 59 MINUTES 39 SECONDS EAST 287.11 FEET; THENCE SOUTH 55 DEGREES 00 MINUTES 21 SECONDS WEST 306.92 FEET; THENCE SOUTH 33 DEGREES 37 MINUTES 35 SECONDS EAST 1,329.42 FEET; THENCE SOUTH 47 DEGREES 27 MINUTES 46 SECONDS EAST 1,247.97 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 34 DEGREES 46 MINUTES 42 SECONDS EAST 65.00 FEET; THENCE SOUTH 27 DEGREES 32 MINUTES 48 SECONDS EAST 238.32 FEET; THENCE SOUTH 34 DEGREES 46 MINUTES 42 SECONDS EAST 588.35 FEET TO THE NORTHERLY RIGHT OF WAY LINE OF U.S. ROUTE 34 PER GRANT DATED APRIL 13, 1923 AND RECORDED APRIL 18, 1923 IN BOOK 76,PAGE 82, AND BY GRANT DATED APRIL 7, 1923 AND RECORDED APRIL 18, 1923 IN DEED RECORDED IN BOOK 76, PAGE 30; THENCE SOUTH 55 DEGREES 12 MINUTES 58 SECONDS WEST 997.93 FEET AS MEASURED ALONG SAID RIGHT OF WAY LINE;THENCE NORTH 38 DEGREES 09 MINUTES 48 SECONDS WEST 891.55 FEET; THENCE NORTH 55 DEGREES 13 MINUTES 34 SECONDS EAST 1,080.56 FEET TO THE POINT OF BEGINNING, ALL IN KENDALL COUNTY, ILLINOIS. PINS: Parcel 1: 02-22-176-004 Parcel 2: 02-22-127-001 and 02-15-376-001 Parcel 3: 02-22-251-002 Parcel 4: 02-22-251-002 Parcel 5: 02-22-400-001 4 CH12 591858.2 EXHIBIT B Map of Special Service Area Number 2005-100 • _ ;� �� Js a 11 7r p • i . 11,'''":"-.--- h 4.hi, .IDi i r11pI ° .■--Iii < 1° 111 5 i°3rr,;Mtn'� rrrsi� J 7- i rll1t.'^1 •,,_ is_::�-- . .-: :OS 1 ill i �1 !� E1. i .Flo!r milli',iiii0111,0%V•••,,....‹,,,,_. ,-,-..„-..., ••\__, 11 J ��_ cry ` . -_ ', • ��r IIIII in �•--- .� r :m 1 '„,•,,,,-,•,,, , Ir. N I ---1 •r—r • k•♦ imam.: lalflon 0 C�rmiio Irl 15 Oroill s' •• 1�f r S`�" .: 'Ir/ IF� t_ a �o,it'. r»1„',4{.�/ l� Iilr1 • r'7 \.7 jf■t ® f i"�®m bi----- • - , aa3 �IJIII'� m�� ifs �T�1��'l r~-Ciri�=illl j�'3.ji,1 .� ..;• al.� i Ai Imam r ! II �1aI,.'1.1 d! `�3! - 0 1/'4 !mss k,,,-.:,-,--•:7-‘.... limy is i S • ,...iY1.•': ••,;:•••=•.‘ 2, - _ , : i 1111111411 1 1- '' - 1 0 I ° 0, 114a . - EXHIBIT C NOTICE OF HEARING UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2005-10$ NOTICE IS HEREBY GIVEN that on January 24, 2006 at 7:00 p.m. at the Yorkville City Hall, 800 Game Farm Road,Yorkville, Illinois, a hearing will be held by the United City of Yorkville to consider forming a special service area, to be called "United City of Yorkville Special Service Area Number 2005-100," consisting of the territory legally described in Exhibit 1 to this Notice. The permanent tax index number of each parcel located within the proposed special service area is included in such Exhibit 1 to this Notice. The approximate street location is the area generally depicted on the map of a portion of the City, which map is attached as Exhibit 2 to this Notice. The general purpose of the formation of the United City of Yorkville Special Service Area Number 2005-108 is to provide for new construction of special municipal services to the area which may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, bicycle paths and related street improvements, park improvements and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. There will also be considered at the hearing the following alternative methods of financing improvements within the proposed special service area: (i) the levy of a tax by the City in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year within the proposed special service area which shall not exceed the amount necessary to produce a maximum annual tax levy of$1,700,000 in accordance with the special tax roll referred to below, and (ii) the issuance of special tax bonds in one or more series, in an aggregate principal amount not to exceed $15,500,000 at an interest rate of not to exceed the greater of nine percent(9%)per annum or 125%of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer,published in New York,New York, at the time the contract is made for the sale of the bonds, and to mature within thirty(30)years from the date of their issuance. The bonds, if issued, shall be retired by the levy of an annual tax established pursuant to a special tax roll to pay the interest on such bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the special service area, said tax to be levied upon all taxable property within the proposed special service area. If Bonds are issued, the City shall be responsible for the maintenance of the special services after the maturity of the Bonds. CHI2 591858.2 At the hearing, all interested persons affected by the formation of such special service area, including all persons owning taxable real estate therein, may file written objections to and be heard orally regarding the formation of and the boundaries of the special service area, the issuance of bonds and the levy of taxes affecting the area. The hearing may be adjourned by the City Council without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the United City of Yorkville Special Service Area Number 2005-10$and by at least 51%of the owners of record of the land included within the boundaries of the United City of Yorkville Special Service Area Number 2005-104$is filed with the City Clerk of the United City of Yorkville within 60 days following the final adjournment of the public hearing objecting to the creation of the special service area, the issuance of bonds for the provision of special services to the area or the levy of taxes affecting the area, no such area may be created and no such bonds may be issued or taxes levied or imposed. 2 CI-112_591858.2 Exhibit 1 to Notice Legal Description of Property PARCEL 1: THAT PART OF THE WEST HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT AN EXISTING IRON PIPE STAKE SAID TO BE OVER THE ORIGINAL LOCATION OF A STONE IN THE CENTER LINE OF THE BRISTOL AND OSWEGO ROAD, PREVIOUSLY DESCRIBED AS BEING 23.05 CHAINS WEST AND NORTH 35 DEGREES 30 MINUTES WEST 11.02 CHAINS FROM THE SOUTHEAST CORNER OF SAID SECTION 22; THENCE NORTH 34 DEGREES 59 MINUTES 00 SECONDS WEST, ALONG A LINE FORMING AN ANGLE OF 93 DEGREES 23 MINUTES 07 SECONDS WITH THE CENTERLINE OF U.S. ROUTE 34, MEASURED FROM NORTHEAST TO NORTHWEST, 2,054.60 FEET FOR POINT OF BEGINNING; THENCE SOUTH 52 DEGREES 08 MINUTES 00 SECONDS WEST, 825.40 FEET; THENCE NORTH 38 DEGREES 06 MINUTES 00 SECONDS WEST, 1,803.88 FEET TO THE CENTER LINE OF KENNEDY ROAD; THENCE NORTHEASTERLY ALONG SAID CENTER LINE, 1,581.49 FEET TO A POINT WHICH IS 350.0 FEET SOUTHWESTERLY OF, AS MEASURED ALONG SAID CENTER LINE, THE MOST EASTERLY CORNER OF BRISTOL LAKE SUBDIVISION; THENCE SOUTH 38 DEGREES 15 MINUTES 40 SECONDS EAST, 1,639.93 FEET TO A LINE DRAWN NORTH 52 DEGREES 45 MINUTES 17 SECONDS EAST FROM THE POINT OF BEGINNING; THENCE SOUTH 52 DEGREES 45 MINUTES 17 SECONDS WEST, 750.69 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP,KENDALL COUNTY, ILLINOIS. PARCEL 2: THAT PART OF THE SOUTH HALF OF SECTION 15 AND THAT PART OF THE NORTH HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION, AS PER THE PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10 AT PAGE 58 ON MAY 10, 1962; THENCE NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SAID SUBDIVISION 1988.0 FEET TO THE NORTHEASTERLY CORNER OF SAID SUBDIVISION; THENCE NORTHWESTERLY ALONG A LINE MAKING AN ANGLE OF 180 DEGREES 13 MINUTES 25 SECONDS MEASURED COUNTER-CLOCKWISE FROM THE LAST DESCRIBED COURSE, A DISTANCE OF 895.02 FEET TO AN EXISTING IRON PIPE STAKE; THENCE EASTERLY ALONG AN OLD FENCE LINE FORMING AN INTERIOR ANGLE OF 58 DEGREES 15 MINUTES 28 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1298.88 FEET (19.68 CHAINS) TO AN IRON PIPE STAKE HEREWITH PLACED; THENCE SOUTHEASTERLY ALONG AN OLD ESTABLISHED LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 124 DEGREES 23 MINUTES 38 SECONDS WITH THE LAST DESCRIBED COURSE A DISTANCE OF 2185.47 FEET TO AN EXISTING IRON PIPE STAKE ON THE CENTER LINE OF KENNEDY ROAD WHICH IS 1213.59 FEET NORTHEASTERLY FROM THE CH12 591959.2 POINT OF BEGINNING, AS MEASURED ALONG SAID CENTER LINE; THENCE SOUTHWESTERLY ALONG SAID CENTER LINE 1213.59 FEET TO THE POINT OF BEGINNING,IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS. PARCEL 3: THAT PART OF THE NORTH HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION AS PER THE PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10 AT PAGE 58 ON MAY 10, 1962; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD, WHICH MAKES AN ANGLE OF 88 DEGREES 58 MINUTES 47 SECONDS WITH THE NORTHEASTERLY LINE OF SAID SUBDIVISION, MEASURED CLOCKWISE THEREFROM, A DISTANCE OF 1213.59 FEET; THENCE SOUTHERLY ALONG AN OLD EXISTING LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1228.39 FEET; THENCE SOUTHWESTERLY PARALLEL WITH THE AFORESAID CENTER LINE OF KENNEDY ROAD, 1348.57;THENCE NORTHWESTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 88 DEGREES 37 MINUTES 37 SECONDS WITH THE LAST DESCRIBED COURSE A DISTANCE OF 1224.23 FEET TO A POINT ON THE SOUTHEASTERLY LINE OF SAID BRISTOL LAKE SUBDIVISION WHICH IS 0.46 FEET SOUTHWESTERLY FROM THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG SAID SOUTHEASTERLY LINE 0.46 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY, ILLINOIS (EXCEPTING THEREFROM THAT LAND CONVEYED TO KENNETH D. DOTY, JR., IN DEED RECORDED AS DOCUMENT NUMBER R85-5973, DESCRIBED AS FOLLOWS: THAT PART OF THE NORTHWEST QUARTER OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD, 299.54 FEET; THENCE SOUTHEASTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE, 287.11 FEET; THENCE SOUTHWESTERLY, AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE, 306.88 FEET TO THE EASTERLY LINE OF A TRACT OF LAND CONVEYED TO HERBERT L. RUCKS BY A WARRANTY DEED RECORDED AUGUST 1, 1966 IN BOOK 149 ON PAGE 303; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE TO A POINT ON SAID CENTER LINE WHICH IS 0.46 FEET SOUTHWESTERLY OF THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG SAID CENTER LINE, 0.46 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP, KENDALL COUNTY, ILLINOIS). PARCEL 4: THAT PART OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION AS PER THE 2 CHI2_591858.2 PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10 AT PAGE 58 ON MAY 10, 1962; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD WHICH MAKES AN ANGLE OF 88 DEGREES 58 MINUTES 47 SECONDS WITH THE NORTHEASTERLY LINE OF SAID SUBDIVISION, MEASURED CLOCKWISE THEREFROM, A DISTANCE OF 1213.59 FEET; THENCE SOUTHERLY ALONG AN OLD EXISTING LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1228.39 FEET; THENCE SOUTHWESTERLY PARALLEL WITH THE AFORESAID CENTER LINE OF KENNEDY ROAD, 1364.57 FEET FOR THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG THE LAST DESCRIBED COURSE 1348.57 FEET TO THE PENULTIMATE DESCRIBED POINT; THENCE SOUTHEASTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 1402.38 FEET; THENCE SOUTHWESTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 84 DEGREES 52 MINUTES 28 SECONDS WITH THE LAST DESCRIBED COURSE (BEING A LINE DRAWN PARALLEL WITH THE CENTER LINE OF U.S. HIGHWAY ROUTE 34) A DISTANCE OF 2301.24 FEET; THENCE NORTHWESTERLY ALONG A LINE DRAWN NORTH 35 DEGREES 30 MINUTES WEST FROM A POINT ON THE SOUTHERLY LINE OF SAID SECTION 22 WHICH IS 23.03 CHAINS WEST OF THE SOUTHEAST CORNER OF SAID SECTION 22 (SAID LINE FORMING AN INTERIOR ANGLE OF 93 DEGREES 23 MINUTES 07 SECONDS WITH THE LAST DESCRIBED COURSE) A DISTANCE OF 914.67 FEET; THENCE NORTHEASTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 92 DEGREES 15 MINUTES 44 SECONDS WITH THE LAST DESCRIBED COURSE 877.73 FEET; THENCE NORTHWESTERLY ALONG A LINE FORMING AN INTERIOR ANGLE OF 263 DEGREES 11 MINUTES 34 SECONDS WITH THE LAST DESCRIBED COURSE, A DISTANCE OF 392.38 TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY, ILLINOIS. PARCEL 5: THAT PART OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEASTERLY CORNER OF BRISTOL LAKE SUBDIVISION AS PER THE PLAT THEREOF FILED FOR RECORD AS DOCUMENT 137733 IN PLAT BOOK 10, PAGE 58 ON MAY 10, 1962; THENCE NORTHEASTERLY ALONG THE CENTER LINE OF KENNEDY ROAD FORMING AN ANGLE OF 88 DEGREES 58 MINUTES 47 SECONDS WITH THE NORTHEASTERLY LINE OF SAID SUBDIVISION, MEASURED CLOCKWISE THEREFROM, A DISTANCE OF 1213.59 FEET; THENCE SOUTHERLY ALONG AN OLD EXISTING LINE OF OCCUPATION FORMING AN INTERIOR ANGLE OF 94 DEGREES 54 MINUTES 43 SECONDS WITH THE LAST DESCRIBED COURSE, 2630.77 FEET FOR THE POINT OF BEGINNING; THENCE SOUTHEASTERLY ALONG THE PROLONGATION OF THE LAST DESCRIBED COURSE 1142.51 FEET TO THE CENTER LINE OF U.S. HIGHWAY ROUTE 34; THENCE SOUTHWESTERLY ALONG SAID CENTER LINE FORMING AN INTERIOR ANGLE WITH THE LAST DESCRIBED COURSE OF 84 DEGREES 52 MINUTES 28 SECONDS, 2336.0 FEET TO AN EXISTING IRON PIPE STAKE SAID TO BE OVER THE ORIGINAL LOCATION OF A STONE IN THE CENTER LINE OF THE ORIGINAL BRISTOL AND OSWEGO ROAD PREVIOUSLY 3 CHt2 591858.2 DESCRIBED AS BEING 23.05 CHAINS WEST AND THENCE NORTH 35 DEGREES 30 MINUTES WEST 11.02 CHAINS FROM THE SOUTHEAST CORNER OF SAID SECTION 22; THENCE NORTH 35 DEGREES 30 MINUTES WEST ALONG A LINE FORMING AN INTERIOR ANGLE OF 93 DEGREES 23 MINUTES 07 SECONDS WITH THE LAST DESCRIBED COURSE 1139.93 FEET TO A LINE DRAWN SOUTHWESTERLY PARALLEL WITH SAID CENTER LINE OF SAID ROUTE NO. 34 FROM THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG SAID PARALLEL LINE FORMING AN INTERIOR ANGLE OF 86 DEGREES 36 MINUTES 53 SECONDS WITH THE LAST DESCRIBED COURSE 2301.24 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY,ILLINOIS. EXCEPTING THEREFROM THE FOLLOWING DESCRIBED PARCEL: THAT PART OF THE SOUTH HALF OF SECTION 22, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 27, IN BRISTOL LAKE SUBDIVISION, ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 137733 IN PLAT BOOK 10, AT PAGE 58, ON MAY 10, 1962; THENCE SOUTH 33 DEGREES 58 MINUTES 14 SECONDS EAST 33.00 FEET TO THE CENTERLINE OF KENNEDY ROAD; THENCE NORTH 55 DEGREES 00 MINUTES 21 SECONDS EAST 299.54 FEET AS MEASURED ALONG SAID CENTERLINE; THENCE SOUTH 34 DEGREES 59 MINUTES 39 SECONDS EAST 287.11 FEET; THENCE SOUTH 55 DEGREES 00 MINUTES 21 SECONDS WEST 306.92 FEET; THENCE SOUTH 33 DEGREES 37 MINUTES 35 SECONDS EAST 1,329.42 FEET; THENCE SOUTH 47 DEGREES 27 MINUTES 46 SECONDS EAST 1,247.97 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 34 DEGREES 46 MINUTES 42 SECONDS EAST 65.00 FEET; THENCE SOUTH 27 DEGREES 32 MINUTES 48 SECONDS EAST 238.32 FEET; THENCE SOUTH 34 DEGREES 46 MINUTES 42 SECONDS EAST 588.35 FEET TO THE NORTHERLY RIGHT OF WAY LINE OF U.S. ROUTE 34 PER GRANT DATED APRIL 13, 1923 AND RECORDED APRIL 18, 1923 IN BOOK 76, PAGE 82, AND BY GRANT DATED APRIL 7, 1923 AND RECORDED APRIL 18, 1923 IN DEED RECORDED IN BOOK 76, PAGE 30; THENCE SOUTH 55 DEGREES 12 MINUTES 58 SECONDS WEST 997.93 FEET AS MEASURED ALONG SAID RIGHT OF WAY LINE; THENCE NORTH 38 DEGREES 09 MINUTES 48 SECONDS WEST 891.55 FEET; THENCE NORTH 55 DEGREES 13 MINUTES 34 SECONDS EAST 1,080.56 FEET TO THE POINT OF BEGINNING, ALL IN KENDALL COUNTY, ILLINOIS. 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O • UNITED CITY OF YORKVILLE, ILLINOIS FINANCIAL STATEMENTS , 4 Year Ended April 30,2005 * 44.,, *..:'''':ftr"'"1/2'4' M • AirP i UNITED CITY OF YORKVILLE, ILLINOIS FINANCIAL STATEMENTS Year Ended April 30,2005 CONTENTS FINANCIAL SECTION: Independent Auditor's Report 1 REQUIRED SUPPLEMENTARY INFORMATION Management's Discussion and Analysis3 BASIC FINANCIAL STATEMENTS -., Government-Wide Financial Statements: Statement of Net Assets . )4 12 Statement of Activities 13 Cyd fillIKLA 116' Fund Financial Statements: Balance Sheet-Governmental Funds Vie:" 14 Reconciliation of Governmental Funds Balance Sktir to Statement of Net Assets , 15 Statement of Revenues,Expenditures, and Changes Fund Balances-Governmental Fund 16 Reconciliation of Statement of Reve ues, E_ es And Changes in Fund Balances of PELeIMental Funds To Statement of Activities 0. 17 Statement of Net Assets -Pro un•s 18 Statement of Revenues,E Changes in Net Asse Funds 19 Statement of Cash Fl 4- " .• Itztetary Funds 20 NA Statement of Fiduciary N ets 21 Statement of Tom. ;. �, •uciary Net Asse a ` -;` io gust Fund 22 Notes toy' mIn.tements 23 Requ ' r •p -'• entary Information: Ai Budge „ Comparison Schedule-Schedule of Revenues, Expend es and Changes in Fund Balance, Budget(Budgetary Basis)and Actual-General Fund 54 IMRF-Schedule of Funding Progress 55 IMRF-Schedule of Employer Contributions 56 Police Pension-Schedule of Funding Progress and Schedule of Employer Contributions 57 Notes to Required Supplementary Information 58 UNITED CITY OF YORKVILLE,ILLINOIS FINANCIAL STATEMENTS Year Ended April 30,2005 CONTENTS SUPPLEMENTAL INFORMATION: COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES General Fund: Schedule of Revenues-Budget(Budgetary Basis) and Actual - 60 Schedule of Expenditures-Budget(Budgetary Basis) and Actual 62 NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds: Combining Balance Sheet 68 Combining Statement of Revenues,Expenditures and Changes in Fund Balances . ..�' 70 Motor Fuel Tax Fund-Schedule of Revenues,Expenditures and Changes in Fund Balance -Budget(Budgetary B. ) and al 72 Police Equipment Capital Fund-Schedule of Rev :-s, x ;_nditures and Changes in Fund Balance-Budget(Budg ` - •sis)"and Actual 73 Public Works Equipment Capital Fund-S T, -.o --venues,Expenditures and Changes in Fund Balance-Budg. Q Bu i m �: Basis) and Actual 74 Parks &Recreation Equipment C it &i chedule of Revenues, Expenditures and Changes • and a'14 e - Budget(Budgetary Basis • '° r 75 Land Cash Fund-Sched .,. ues,Expenditures and Changes in Fund Balance-Budg-,`` iri getary Basis) and Actual 76 Land Acquisitionr•ule of Revenues,Expenditures and Changes in . anc - Budget(Budgetary Basis) and Actual 78 Parks &R- n d-Schedule of Revenues,Expenditures and ' ` d Balance-Budget(Budgetary Basis) and Actual 79 Library P Schedule of Revenues,Expenditures and Changes in Fund' ance -Budget(Budgetary Basis) and Actual 82 Fox Industrial Fund-Schedule of Revenues,Expenditures and Changes in Fund Balance -Budget(Budgetary basis) and Actual 84 Debt Service Fund: Schedule of Revenues, Expenditures and Changes in Fund Balance- Budget(Budgetary basis) and Actual 85 F UNITED CITY OF YORKVILLE,ILLINOIS FINANCIAL STATEMENTS Year Ended April 30, 2005 CONTENTS SUPPLEMENTAL INFORMATION (Continued): COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES (Continued) Capital Project Fund: Municipal Building Fund-Schedule of Revenues,Expenditures and Changes in Fund Balance -Budget(Budgetary Basis) and Actual o. .. 86 PROPRIETARY FUNDS SUPPLEMENTAL INFORMATION Sanitary Improvement Expansion Fund-Schedule of Revenue Expenses and Changes in Net Assets -Budget(Budgetary Basis) and Actual 87 Water Improvement Expansion Fund-Schedule of TOTy, `;es, Expenses and Changes in Net Assets -Budget(Budgetary Basis) and Actual :v. t488 Water Operating Fund-Schedule of Revenues, c. es and Changes in Net Assets-Budget(Bud• B °and Actual 89 Sewer Maintenance Fund-Schede,. is due,Expenses and Changes in Net Assets -Bud t .. "Basis) and Actual 90 SUPPLEMENTAL SCHEDULE Schedule of Assessed Va`Iua.. ax Rates,Tax Extensions and Tax Colle 91 140 INDEPENDENT AUDITOR'S REPORT Honorable Mayor and City Councils United City of Yorkville Yorkville,Illinois xaa We have audited the accompanying financial statementsth o ffi rnmental activities, the business-type activities, each major fund, and the aggregate .re . at_r g fund information of the United City of Yorkville,Illinois,(City)as of and for - n r endedApril 30,2005,which comprise the City's basic financial statements as listed in theme 0.° e ntents. These financial statements are the responsibility of the City's management. 0zt responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordancestandards generally accepted in the United States of America. Those standards e plan and perform the audit to obtain reasonable assurance about whether the basic a ci - ements are free of material misstatement. An audit includes examining,on a test b�s duce supporting the amounts and disclosures in the basic financial statements. An i.test ocudes assessing the accounting principles used and significant estimates made .; management, as well as evaluating the overall basic financial statement presentation. We,vilieyAhat our audit provides a reasonable basis for our opinions. In our opinion,ty,imaititta theements referred to above present fairly,in all material respects,the financial posits, a ,f hie • kr ernmental activities,the business-type activities,each major fund,and the aggre: - • t. k fund information of the City as of April 30, 2005, and the respective changes ' •.•sition and cash flows,where applicable,thereof for the year then ended in confo aounting principles generally accepted in the United States of America. ttilPf K, As desc . • in Note 1 to the basic financial statements,the City adopted the provisions of GASB Statement ' o.34,Basic Financial Statements-and Management's Discussion and Analysis-for State and Local Governments,GASB Statement No.37,Basic Financial Statements-and Management's Discussion and Analysis -for State and Local Governments: Omnibus; GASB Statement No. 38, Certain Financial Statement Note Disclosures and GASB Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Governmental Fund Financial Statements,as of May 1,2004.This resulted in a change to the format and content of the City's basic financial statements for the year ended April 30,2005. 1. The Management's Discussion and Analysis,budgetary comparison schedule,IMRF schedule of funding progress, IMRF schedule of employer contributions, and Police Pension schedule of funding progress and employer contributions are not a required part of the basic financial Statements but is supplementary information required by accounting principles generally accepted in the United State of America. We have applied certain limited procedures, which consisted Principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However,we did not audit the information and do not express an opinion on it. Our audit was conducted for the purpose of forming an opinion on the financial st Cements that d, collectively comprise the City's basic financial statements. The accompany",,,,elemental information and supplemental schedule for the year ended April 30,2005,as -d m table of contents are presented for purposes of additional analysis and are not a required .art oche basic financial statements. The supplemental information has been subjected t a6.13n:*g procedures applied in the audit of the basic financial statements and, in our o oe7stated, in all material respects,in relation to the basicfinancial statements taken a,whol The supplemental schedule has not been subjected to the auditing procedures apples .ri„� e audit of the basic financial statements and, accordingly,we express no opinion!,11 -4.1x 447;1. owe Chizek and Company LLC CE � Oak Brook,Illinois , November 21, 2005 t Po s 2. UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 As management of the United City of Yorkville ("City"),we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended April 30, 2005. Since the Management's Discussion and Analysis ("MD&A") is designed to focus on the current year's activities, resulting changes and currently known facts, it should be read in conjunction with the City's financial statements. Comparative analysis will be provided in future years when prior year information is available, Financial Highlights d --'' • The assets of the City exceeded its liabilities at the close of the .e.st t fiscal year by $63,662,398 (net assets). 1T r- ,„ • The government's total net assets increased by$10,161,. 1 • As of the close of the current fiscal year,the City's Gener 3f and reported an ending fund balance of$2,142,628,an increase of$801(283,or t `% from the prior fiscal year. • At the end of the current fiscal year,unreserve• d balance for the general fund was $1,466,917,or 17.96% of total general fa a.enditures. • The City's total debt increased 1 Er 20.89%) duringthe current fiscal year. The ty y � key factor in this increase waste is n -of the$3,525,000 Countryside TIF Alternate Revenue Bond. ��, v 4*: Overview of the financial s M e"- , This discussion and an�s ded to serve as an introduction to the City's basic financial " cial statements comprise three components: 1) government- statements. The Ci 's c �� - wide financial stat- ts, bask, financial statements, and 3) notes to the financial statements. This report also c a. •: ether supplementary information in addition to the basic financial statements -- Govern ` e'Financial Statements The . rnment-wide financial statements are designed to provide readers with a broad overvie df the City's finances, in a manner similar to a private-sector business. The statement of net assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. (Continued) 3. UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs,regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The Governmental Activities reflect the City's basic services, including a• . ation, public safety, public works, community development, library, and park and r- -= 6 Property taxes, shared state taxes and local utility taxes finance the majority orj 7.4,- s- .;=ces. The Business-Type Activities reflect private sector type operations, w -re fee for service typically covers all or most of the cost of operations,including depreci-; • Fund Financial Statements A fund is a grouping of related accounts that is used to :' �: ntrol over resources that ,:v have been segregated for specific activities or obje es. ' -` 'ity uses fund accounting to ensure and demonstrate compliance with finance- • legal quirtements. All of the funds of the City can be divided into three categorieave••• ental funds, proprietary funds and fiduciary funds. __4,s-- Governmental funds are used to acco • • „.entially the same functions reported as governmental activities in the gove AE• N 'financial statements. However, unlike the government-wide financial statem n • • ental fund financial statements focus on near- term inflows and outflows o . - •10 resources, as well as on balances of spendable resources available at the - •"., ' n11.4%al year. Because the focus of governmental funds is narrower than that of :y . ` . mit-wide financial statements, it is useful to compare the # � '• ental funds with similar information presented for information presente• . �=p. governmental activities in the iw.' ernment wide financial statements. By doing so,readers may better understand .,- non arm impact of the City's near-term financing decisions. Both the governmental +� • " r e sheet and the governmental fund statement of revenues, expenditures -': rs ili in fund balances provide a reconcation to facilitate this comparison between,.� • E� nds and governmental activities. a The ' - many individual governmental funds. Information is presented separately in the ernmental fund balance sheet and in the governmental fund statement of revenues, expendi‘er es and changes in fund balances for the General Fund and the Countryside TIF Fund, both of which are considered to be major funds. Information from the City's other governmental funds is combined into a single column presentation. Individual fund information for these non-major governmental funds is provided elsewhere in the report. (Continued) 4. UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 The City maintains one type of proprietary fund (enterprise funds). Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its water and sanitary sewer operations. Proprietary funds provide the same type of information as the government-wide financial statements. The proprietary fund financial statements provide separate information for the Sanitary Improvement & Expansion Fund, Water Improvement & Expansion Fund, Water Fund and the Sewer Maintenance Fund, all of which are considered to benajor funds of the City. 714, Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Fiduciary funds are not reflected in the government-wide financial` - e, rn_ eats because the resources of those funds are not available to support the City's • , Apr s. The accounting used for fiduciary funds is similar to that used by proprietary ` Notes to the Financial Statements The notes provide additional information that is sentia14. ‘ a full understanding of the information provided in the government-wide and aadrtut ,finanrial statements. Other Information 4 flx In addition to the basic financial to - 'this report also includes certain required supplementary information related to • • : t. `information and the City's progress in funding its obligation to provide pension f 4 . '�. employees . Non-major fund information can be found immediately following the,,„ tare,. upplementary information. ( -WIDE FINANCIAL ANALYSIS G Statement of Net assets The following hart ren-'1,1- the condensed Statement of Net Assets: 144, Total Governmental Business-Type Primary Activities Activities Government 1:11 ` 2005 2005 2005 Assets: Current&other assets $ 10,221,214 $ 5,865,812 $ 16,087,026 Capital assets 51,315,009 22,913,063 74,228,072 Total assets $ 61,536,223 $ 28,778,875 $ 90,315,098 (Continued) 5. UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 Liabilities: Current liabilities $ 2,701,203 $ 1,045,706 $ 3,746,909 Long-term liabilities 7,695,042 15,210,749 22,905,791 Total liabilities 10,396,245 16,256,455 26,652,700 Net Assets: Invested in capital assets,net, 47,690,975 12,512,021 60,202,996 Restricted 4,487,837 3,155,58• . 7,643,426 Unrestricted (1,038,834) 3145. 9 1 (4,184,024) Total Net Assets $ 51,139,978 $ 12,52u)t 1,4, 63,662,398 The largest portion of the City's net assets reflect its inves•,F4hw c• 'tal assets (e.g., land, buildings, machinery, and equipment), less any related oust ;• used to acquire those assets. The City uses these capital assets to provide se e E ens, consequently, these ' assets are not available for future spending. At the - d o ent fiscal year, the City is reporting a positive$63,662,398 in net assets. The following chart reflects the condensed S , a t o ® tivities: Gove.®,e4.e, t Business-type Total Acti ' • .�,;. Activities Government 4,0 se 2005 2005 44 REVENUES Program Revenues: Sys Charges for Services 1,790,487 3,959,530 5,750,017 g Oper. Grants/Con. 0 . ` 1.� 324,958 - 24,958 Cap.Grants/ ,�. tnb. 7,501,077 6,755,200 14,256,277 General Revenu . ip, ,.,. PropertyTr 1,711,861 - 1,711,861 Other T .. 4,081,832 - 4,081,832 Oth4!C 3,583,411 (568,414) 3,015,030 Totaif it1es " 18,993,659 10,146,316 29,139,975 (Continued) 6. UNEL ED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 EXPENSES General Government $ 2,290,696 $ - $ 2,290,696 Public Safety 2,173,457 - 2,173,457 Public Works 3,633,163 - 3,633,163 Library 404,863 - 404,863 Parks and Recreation 1,527,803 - 1,527,803 Community Development 702 - ` 702 Interest on Debt 193,838 - 44 193,838 Water - 2,327,986,A 2,327,986 Sewer - 6,425,836 6 425 836 Total Expenses 10,224,522 8 75 18,978,344 Change in Net Assets $ 8.769,137 $ 3' ,49 $ 10,161,631 REVENUE ANALYSIS Governmental Activities ,04 • Net assets for governmental acti '■ incre ,-d by $8,769,137, or 20.7% over the prior year. This is p ■• ' y - result of the $7,501,077 of Capital Grants/Contributions thatf:, eye recogized, of which $7,360,077 represent infrastructure donated from evfters. Business Type Activities • Net assets for buss ss- ; $i-Aivities increased by $1,392,494, or 12.5% over the prior year. , ;z • ($568,414) m "evehue represents the net of $172,084 in investment earnings an` '4/4: ansfers to the Governmental Activities Fund. • $6,755, ._az Wtr. 4ital Grants/Contributions represent $5,805,000 in mfr : ``.ted from developers and $950,200 in U.S. Environmental Protec■f•.r cy grant dollars for the City's radium compliance project. A vi hANALYSIS OF THE GOVERNMENT'S FUNDS Governm The ■• is the chief operating fund of the City. At the end of the current fiscal year, total\ ■• b-ance of the general fund was $2,142,628, or 26.2% of the total general fund expends :-s. Unreserved fund balance of the general fund was $1,466,917, or 17.96% of total general fund expenditures. The fund balance of the City's general fund increased by$801,283 during the current fiscal year. One factor of this growth was the issuance of a $650,000 Debt Certificate to upgrade the streets in the Downtown area. (Continued) 7. UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 The Countryside TIF Fund issued $3,525,000 in bonds for the Countryside Center 111 Redevelopment Project. The non-major governmental funds reflected minimal change from prior fiscal year to current fiscal year. Proprietary Funds Y%. Total net assets of the City's Water, Sewer, Sanitary Improvement arter .rovement funds at the end of the year amounted to $12,522,420. Over 99% is cc`• . :ed o the City's investment in its water and sewer systems, net of related debt. Th tial :,:toj in net assets was$1,392,494. GENERAL FUND BUDGETARY HIG 4; The following chart reflects the condensed Budgetary Comiansa edule: Original q, trial General Fund: Bud_et" Bud_et Actual Revenues: Taxes $ -'. $ 5,170,600 $ 5,375,711 Licenses, Permits,Fees 3• 4,566,031 3,305,157 Other 286,710 140,138 Total '•: g 9 259 10,023,341 8,821,006 Expenditures:$ :w General Government ‘ 3,358,428 3,309,760 3,303,080 Public Safety 1,881,291 1,933,579 1,960,107 Public Works x" 4,553,633 4,912,778 2,906217 Total <" 9,793,352 10,156,117 8,169,404 Excess (Defici • Revenues ov : e Expendi , , (295,093) (132,776) 651,602 Oth Win. ources (Uses) 295,093 19,637 149,681 Net • a in Fund Balance $ - $ (113,139) $ 801,283 Differences between the original budget and final amended budget can be briefly summarized as follows: • $180,000 increase in budgeted Sales Tax Revenue. • $196,500 increase in budgeted Licenses,Permits and Fees Revenue. • $359,145 increase in budgeted Public Works expenses. • $275,456 decrease in other financing sources due to an increase in transfers out of General Fund. (Continued) ;"i 8. UNITED Ct'1'Y OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 When comparing the City's Final Budget to Actual Budget, the general fund revenues were $1,202,335 under budget and the expenditures were $1,986,713 under budget. These differences in both the revenues and expenditures were primarily due to revenues not being received for the City's perimeter road funding from the Grande Reserve development. Timing was delayed slightly on the project, thus the revenues or expenses were not incurred in this fiscal year as originally anticipated. Other revenues, such as NICOR, telephone, and sales taxes were somewhat higher than budgeted. if 41,7r ' CAPITAL ASSET AND DEBT ADMINISTRATION x ' ,a: Capital Assets = Governmental ActivitiesMr ". Change in Capital Assets Alp u, Restated ,, et Balance N I dditions/ Balance May 4 Deletions April 30,2005 Non-Depreciable Assets: „,,,- -' Land/OP683 $ 6,526,600 $ 28,726,283 Other Capital Assets: Infrastructure X1,174,648 2,291,020 23,465,668 Buildings ,. 4,360,861 - 4,360,861 Equipment `-- 1,934,904 498,021 2,432,925 Vehicles 1,059,945 282,677 1,342,622 Accum. Depreciation on Capital Assets ,N (7,832,339) (1,181,011) (9,013,350) n Totals 744 $ 42,897,702 $ 8,417307 $ 51,315,009 The City's v. .t -. . capital assets for its governmental activities as of April 30, 2005 is $51,315,' at • o,: • ulated depreciation). This investment in capital assets includes land, buil. : 1®,, it 1,-ments, machinery and equipment, park facilities, and roadways. The total in tai , ity's investment in capital assets for the current fiscal year was 19.6%,with key increasesincreiWbeing additions to land and infrastructure. (Continued) 9. UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 Business-Type Activities Change in Capital Assets Restated Net Balance Additions/ Balance May 1,2004 Deletions April 30,2005 Non-Depreciable Assets: Land/Construction in Progress $ 1,146,513 $ 2,316,2. 3,462,778 Other Capital Assets: Infrastructure 10,586,834 10,586,834 Equipment 2,480,000 ,e' 10,255,000 Accum. Depreciation on Capital Assets (1,079,382) 6 (1,391,549) tL y ,y # Totals 13 133 965 9,779,098 $ 22,913,063 Th City's ent in capital assets for its s as of ril 5 $22,913,063 e (net off accumulated depreciation b 'in type ent in capitalel assetsincludes OlOand, infrastructure (water and sewer lines) an• t. The total increase in the City's investment in capital assets for the 1 ear was 74.5%, with key increases being additions to equipment. Constructionp .... =consisted of$2,847,402 at the end of the fiscal year which is primarily related to 's er radium compliance projects. 4 Additional information on the City's c- i tal assets can be found in Note 4. Debt Administration At April 30, 2005, R.e Citohi governmental and business type activities) had outstanding debt as follows:. r. Total Gena s. m, (Alternate Revenue Source) Bonds: $ 7,524,405 Total Debt . a m s: 13,524,788 Total . A e: 1,578,061 Total Co pe -ted Absences: 278,537 Total D $ 22,905,791 The City's total debt increased by $3,957,500 (20.9%) during the current fiscal year. The key factor in this increase was the issuance of $3,525,000 General Obligation Bonds (Alternate Revenue Source) Countryside TIF Redevelopment Project and the issuance of $650,000 Debt Certificates for the City's In-Town Road Program. State statutes limit the amount of general obligation debt a governmental entity may issue - up to 10 percent of its total assessed valuation. (Continued) 10. UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2005 In the current fiscal year, the City received an"A" rating from Fitch Ratings and maintained its "A-"rating from Standard and Poor's. Additional information on the City's long-term debt can be found in Note 3. ECONOMIC FACTORS The United City of Yorkville was established in 1834, and has been the co '' eat of Kendall County since 1859. It is located approximately 45 miles southwest of Chico According to the 2000 Census, the City had a population of 6,189. A special census w...„ completed in December of 2003 resulting in a population total of more than 8,500. Based on information from the Illinois Department of Emplo x ' P,1,,,,TsTrity, the 2004 average unemployment for Kendall County was 5.0%, which favorably:y s to the State of Illinois rate of 6.2%. Preliminary unemployment rates for Kendall Cou ty' d the State are 4.9% and 5.8% respectively. The 2000 Census reported that the median v. �utl the City's owner-occupied homes was $157,700,which compares with$154,900 for ''- 46 tiaid$130,000 for the State. According to the 2000 Census, the City.. ." family income of $67,521. This compares to$69,383 for the County and$55,545r CONTACTING TkE ° S FINANCIAL MANAGEMENT This financial report is designed provide our citizens,customers,investors and creditors with h a general overview of ' _tnances. Questions concerning this report or requests for additional financial information should be directed to the City Finance Director or City Treasurer,United ekty of'1144-vine,800 Game Farm Road,Yorkville,Illinois,60560. • 11. CITY OF YORKVILLE,ILLINOIS STATEMENT OF NET ASSETS April 30,2005 Primary Government Governmental Business-type Activities Activities Total ASSETS Cash and Cash Equivalents $ 7,820,094 $ 4,785,159 $ 12,605,253 Receivables: Property Taxes Receivable 1,747,604 - f 1,747,604 Intergovernmental Receivables 1,050,194 � � 1,050,194 Accounts Receivable 49,963 340 .,•,,-„,,. 390,534 Internal Balances (588,952) 5 52 ° - Deferred Charges 60,321 51"130 211,451 Other Assets 81,990 - 81,990 Capital Assets Not Being Depreciated 28,726,283 '` 3 62,778 32,189,061 Depreciated, Capital Assets BeingDe reciated,Net 22,588,726 ,AV:4050,285 42,039,011 Total Assets $ 61,536,223 $, ,k 28;778,875 $ 90,315,098 LIABILITIES AND NET ASSETS ", Liabilities: Accounts PayableS P ` f 702,123 $ 874,741 $ 1,576,864 Accrued Payroll 138,083 17,271 155,354 Interest Payable '• 76,024 153,694 229,718 Deferred Revenue , ;'40. 1,784,881 - 1,784,881 Other Liabilities �'- _- := 92 - 92 Long-Term Obligations,Due within OneYear^ Bonds Payable 3 k.. 55,000 120,000 175,000 Loans Payable '''' 't-% 126,434 - 126,434 Debt Certificates Payable 100,000 215,000 315,000 Compensated Absences `� 85,157 20,961 106,118 Long-Term Obligations, m more than One Year. Bonds Payable 3,969,405 3,380,000 7,349,405 Loans Payable1,451,627 - 1,451,627 Debt Certificatesabl 1,735,000 11,474,788 13,209,788 Cont.,-., Total Li d Absences 172,419 - 172,419 10,396,245 16,256,455 26,652,700 T N=• , -ft: : rt hive . in Capital Assets,Net of Related Debt 47,690,975 12,512,021 60,202,996 Restricted for Capital Projects 4,487,837 3,155,589 7,643,426 Unrestricted Net Assets (1,038,834) (3,145,190) (4,184,024) Total Net Assets 51,139,978 12,522,420 63,662,398 Total Liabilities and Net Assets $ 61,536,223 $ 28,778,875 $ 90,315,098 See accompanying notes to financial statements. 12. CITY OF YORKVILLE,ILLINOIS STATEMENT OF ACTIVITIES Year ended April 30,2005 11 4 Program Revenues Fees,Fines& Capital Net(Expense)Revenue and Changes in Net Assets Charges for Operating Grants Grants and Governmental Business-type Functions/Programs _ .. es Services and Contributions Contributions Activities Activities Total Primary Government: Governmental activities: General Government90 ,� $ 995,121 $ - $ - $ (1,295,575) $ (1,295,575) Public Safety 2,4 ;457 68,978 29,574 30,023 (2,044,882) (2,044,882) Public Works '`633 188,000 266,318 7,360,077 4,181,232 4,181,232 Library s- s; „it17,121 6,574 10,977 (370,191) (370,191) Parks and Recreation 1,5'''4.4, ,, 1,267 22,492 100,000 (884,044) (884,044) Community Development 4 - - - (702) (702) Interest on Debt 193,838 .-t" •~ Aa-;, - - (193,838) (193,838) Total Governmental Activities 10,224,522 ,' f ,7 t 87 ,. 324,958 7,501,077 (608,000) (608,000) Business-Type Activities: ft Water 2,327,986 1,8' 4. - 6,755,200 $ 6,319,679 6,319,679 Sewer 6,425,836 2,067,06 - - - (4,358,771) (4,358,771) Business-Type Activities: 8,753,822 3,959,530 ` - 6,755,200 - 1,960,908 1,960,908 Total Primary Government $ 18,978,3.44 $ 5,750,017 $ o.24, 14,256,277 (608,000) 1,960,908 1,352,908 General revenues: Taxes: Property Taxes 1,711,861 - 1,711,861 Sales Tax 2,285,995 - 2,285,995 Income Tax 612,425 - 612,425 Utility Tax 335,081 - 335,081 Other Taxes 4,-/i,,8,331 - 848,331 Development Fees 40,061 - 2,640,061 Investment Earnings 58, 6 172,084 230,784 ' 41Gain on Sale of Capital Assets '�4; a - 4,510 Other General Revenues 5 - 139,675 Transfers fit,i.;.,,,sAt*,, ,,,, 740,498Total General Revenues 9t.8,414 8,808,723 Change in Net Assets 8,769,137 404 ,3 494 10,161,631 Net Assets,May 1,2004(as restated) 42,370,8414 1,129,926 53,500,767 Net Assets,April 30,2005 $ 51,139,978 $ 12,522,420 $ 63,662,398 See accompanying notes to financial statements. 13. CITY OF YORICVILLE,ILLINOIS BALANCE SHEET GOVERNMENTAL FUNDS April 30,2005 Major Funds Countryside Nonmajor Total General TIF Governmental Governmental Fund Fund Funds Funds ASSETS Cash and Cash Equivalents $ 2,250,504 $ 3,456,521 $ 2,113,0•°F $ 7,820,094 Receivables: Property Taxes Receivable 1,390,069 - , - P' 1,747,604 Intergovernmental Receivables 1,008,195 - ,� X41At. ,,`.':• 1,050,194 Accounts Receivable 47,147 - 2,81x 49,963 Interfund Receivable 319,005 -: : 1,742 450,747 Other Assets 79,393 mss. % 2,597 81,990 Total Assets $ 5,094,313 $ 3, ft. $ 2,649,758 $ 11,200,592 LIABILITIES AND FUND BALANCES 4g', ' Liabilities: Accounts Payable $ 48 - $ 219,561 $ 702,123 Accrued Payroll 10 - 35,460 138,083 Deferred Revenue 63 - 396,213 2,027,747 ~ Interfund Payable ‘ i. - 319,005 1,039,699 Compensated Absences - 3,989 18,169 Other Liabilities L 92 - - 92 Total Liabilities k g 1,685 - 974,228 3,925,913 A '4 a Fund Balances: Reserved for Prepaidsk. 79,393 - - 79,393 Reserved for Capital Pure:.,-. `�}> �e 596,318 3,456,521 977,717 5,030,556 ,4 Unreserved: Major Funds.. 1,466,917 - - 1,466,917 Special Reve . . • - - 934,163 934,163 Debt 4:' - - 13,918 13,918 Capi.- „roJe F . - - (250,268) (250,268) Total: B es 2,142,628 3,456,521 1,675,530 7,274,679 Total a® lilies and Fund Balances $ 5,094,313 $ 3,456,521 $ 2449,758 $ 11,200,592 See accompanying notes to financial statements. 14. CITY OF YORKVILLE,ILLINOIS Reconciliation of Governmental Funds Balance Sheet to Statement of Net Assets April 30,2005 Total fund balances-governmental funds $ 7,274,679 Amounts reported for governmental activities in the net assets are different because: Capital assets net of accumulated depreciation of$9,013,350 used in governm-. .: activities are not financial resources and therefore are not reported in the fun 51,315,009 Other long-term assets are not available topayfor currentperiod expe g P and therefore are deferred in the funds: Intergovernmental Receivables 242,866 Costs related to the issuance of long-term debt are record* .enditures when incurred in governmental funds,but are capitalized amo r-d over the life of the debt issue in the statement of net assets. 60,321 Some liabilities reported in the statement o et awe • . of require the use of current financial resources and th- . .- no reported as liabilities in governmental funds. esonsist of: tea, Interest Payable on longe :- (76,024) Bonds Payable (4,024,405) Loans Payable ‘, (1,578,061) Debt Certifica '. (1,835,000) 1-4 Compensa bis - (239,407) Net P Net assets �10:44,4,,,,,M a"- tal activities $ 51,139,978 1. y.. See accompanying notes to financial statements. 15. CITY OF YORKVILLE,ILLINOIS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS Year Ended April 30,2005 Major Funds Countryside Nonmajor Total General TIF Governmental Governmental Fund Fund Funds Funds Revenues Property Taxes $ 1,376,919 $ - $ 334,942 $ 1711,861 Sales Tax 2,243,867 - - 2,243,867 Income Tax 612,425 - - .r 425 Motor Fuel Tax - - 266,318 . 8 Utility Tax 335,081 - 33 t Other Taxes 807,419 - 3,467 3 , ' # 810,8:• gs,Licenses,Permits&Fees 3,305,157 99 z ,305,072 Fines 68,978 - 3 4'72,613 Investment Income 26,300 13,918 . 4,594 � ` 54,812 Contributions - "28" 28,004 Grants 28,052 -, ,efit171,636 , - Other Revenue 16,808 -.0� ,-,,730 192,538 Total Revenues 8,821,006 13,91$ 3� "' ,970,189 10,805,113 Expenditures Current �` General Government 3,303,�0:. $e - - 3,303,080 Public Safety 1,960�1 � - 1,960,107 Public Works 2,906217 - 340,869 3,247,086 Library - 395,944 395,944 Parks and Recreation r A ' - 1,439,335 1,439,335 Community Development -v .,,,,- 63,4% 702 64,198 Capital Outlay aA ''-'i - - 712,060 712,060 Debt Service-Principal ,v - - - 285,701 285,701 Debt Service-Interest an ens - - 154,865 154,865 Total Expenditures 8,169,404 63,4% 3,329,476 11,562,376 Excess(deficiency o u over(under)expends _, 651,602 (49,578) (1,359,287) (757,263) 40 %OtherK:,.. ..: � ses) Proc ....7,m e of Debt 650,000 3,525,000 - 4,175,000 ed ,: > =on Sale of Bonds 1,110 2,77E - 3,888 s on a onds - (21,679) - (21,679) a„ I. 781,569 - 7,/5,404 3,006,973 " Prods from Sale of Assets - - 4,510 4,510 Transfers Out (1,282,998) - (983,477) (2,266,475) Other Financing Sources(Uses) 149,681 3,506,099 1,246,437 4,902,217 Net Change in Fund Balances 801,283 3,456,521 (112,850) 4,144,954 Fund Balances at beginning of year 1,341,345 - 1,788,380 3,129,725 Fund Balances at end of year $ 2,142,628 $ 3,456,521 $ 1,675,530 $ 7,274,679 See accompanying notes to financial statements. 16. QTY OF YORKVILLE,ILLINOIS Reconciliation of Statements of Revenues,Expenditures and Changes in Fund Balances of Governmental Funds to Statement of Activities Year Ended April 30,2005 Net change in total fund balances $ 4,144,954 Amounts reported for governmental activities in the Statement of Activities are different because: Some revenues were not collected for several months after the dose of the fiscal year and therefore were not considered to be"available"and are not reported as revenue in the governmental funds. The change from fiscal year 2004 to 2005 consists of taxes received from the State of Illinois. 79,573 Some expenses reported in the statement of activities do not require the use of current financial resources and therefore are not reported in the governmental funds. , Increase in compensated absences 441" (25, 1) Amortization of deferred bond discount (1,084) Amortization of deferred bond issuance costs 4 v (3,175) (Increase)/decrease in accrued interest on d a (38,973) Total expenses of non-current reso (68,573) Infrastructure donated from developers is recognized as program revenue in the S Activities7,360,077 7410 Governmental funds report capital outlays as expenditures,while governor activities report depredation expense to allocate those expenditures over the i of This is the amount by which capital outlays exceeded depredation in the cu E "t'od Capital Outlay ° 2,238,241 Deprecia �. • a �, (1,181,011) Excess of er depredation expense 1,057,230 In governmental funds,long-term debt is consid-,„,t, e of financing,but in the statement of net assets,debt is reported as a liability.In • . ' proceeds were received from the issuance of bonds payable. "` (4,175,000) The issuance of long term debt r .1V:114` •=ems is that were reported as other financing uses in the governmental funds a amounts have been deferred and amortized in the statement of nee-:=.•&. a 21,679 The issuance of long ff ted arc nd issuance costs that were reported as changes in current =fir financial resources inthe gwo funds. However,these amounts have been deferred and amortized in the int o teml f assets. 63,496 Repayment. aI ss an expenditure in the governmental funds,but the repayment redu ' e bides in the statement of net assets. Bonds Payable 55,000 Loans Payable 180,701 Debt Certificates Payable 50,000 285,701 Change in net assets of governmental activities $ 8,769,137 See accompanying notes to financial statements. 17. QTY OF YORKVILLE,ILLINOIS STATEMENT OF NET ASSETS PROPRIETARY FUNDS April 30,2005 Major Enterprise Funds Sanitary Water Sewer Improvement& Improvement& Maintenance Expansion Fund Expansion Fund Water Fund Fund Total ASSETS Cash and Cash Equivalents $ 4,016,171 $ - $ 441,462 $ 327,526 $ 4,785,159 Receivables: Accounts Receivable 700 - 259,156 80,715 340,571 Interfund Receivable - - 358,579 a- 02 712,081 Deferred Charges - - 103,478 ,652 151,130 Capital Assets not being Depreciated - - 2,263,404 ,199' 3,462,778 Capital Assets being Depreciated,Net - - 14,225,398 s ,,"5,224 19,450,285 Total Assets $ 4,016,871 $ - $ 17,651,477 ;7,233,656 $ 28,902,004 LIABILITIES AND NET ASSETS '` - Liabilities: -,04,, ' Accounts Payable $ 495,157 $ 339,032 $ k, . 6,930 $ 874,741 Accrued Payroll - - ips, . 4,571 17,271 Interest Payable - 7` 75,977 153,694 Interfund Payables - 78,06 ., ` - 45,068 123,129 Long-Term Obligations,Due within One Year: Bonds Payable - - a - 120,000 120,000 Debt Certificates Payable - - - 215,000 215,000 Compensated Absences - - 18,279 2,682 20,961 Long-Term Obligations,Due in more than One Year: .;. Bonds Payable - *U - - 3,380,000 3,380,000 Debt Certificates Payable - 8,134,788 3,340,000 11,474,788 Total Liabilities 4955,E 417,093 8,277,106 7,190,228 16,379,584 Net Assets: f Invested in Capital Assets,Net of Related Debt - 9,987,171 2,524,850 12,512,021 Restricted for Capital Purposes x,`155,389' - - - 3,155,589 Unrestricted , , ' a°366,125 (417,093) (612,800) (2,481,422) (3,145,190) Total Net Assets 4 , ,N�Z�3,521,714 (417,093) 9,374,371 43,428 12,522,420 \_ Total Liabilities and Net Assets $ 4,016,871 $ - $ 17,651,477 $ 7,233,656 $ 28,902 004 tle c,r, See accompanying notes to financial statements. 18. QTY OF YORKVILLE,ILLINOIS STATEMENT OF REVENUES,EXPENSES AND CHANGES N NET ASSETS PROPRIETARY FUNDS Year Ended April 30,2005 Major Enterprise Funds Sanitary Water Sewer Improvement& Improvement& Maintenance Expansion Fund Expansion Fund Water Fund Fund Total Operating Revenues Charges for Services $ 642,195 $ 654,071 $ 1,150,515 $ 51290 $ 2,959,471 Licenses,Permits&Fees 912,180 - - le 912,180 Total Operating Revenues 1,554,375 654,071 1,150515 .- .° 3,871,651 W. Operating Expenses ' Cost of Sales 5,868,611 967,709658,428 01,722 7,696,470 Administration - - 111,416 ; - 111,416 Depreciation and Amortization - - 21 V 19 :1'',' 05,516 316,835 Total Operating Expenses 5,868,611 967,709 °'_ z., 307,238 8,124,721 Operating Income(Loss) (4,314,236) (313,638) „ 6 205,452 (4,253,070) Nonoperating Revenues(Expenses) Other Revenue - 62'm, 24,899 - 87,879 Developer Donations - 5,805,000 - 5,805,000 Grant Revenue - I,200 4. - - 950,200 Interest Expense - .4 - (379,114) (249,987) (629,101) Investment Income 68,819 ': " .' - 12,870 13,018 172,084 Total Nonoperating Revenues(Expenses) 68,819 )'a t 557 5,463,655 (236,969) 6,386,062 Income(Loss)Before Transfers 4,245,4 :�' 776,919 5,633,007 (31,517) 2,132,992 Transfers Transfers In 0 i 70,000 3,451,255 1,502,180 5,173,435 Transfers Out ,: e78 (3,651,255) (320,000) (100,000) (5,913,933) Total Transfersm'2,678) (3,581,255) 3,131,255 1,402,180 (740,498) Change in Net Assets (5,938,095) (2,804,336) 8,764,262 1,370,663 1,392,494 Net Assets at Beginnin ;..Te9,459,809 2,387,243 610,109 (1,327,235) 11,129,926 Net Assets at En t $ 3,521,714 $ (417,093) $ 9,374,371 $ 43,428 $ 12,522,420 See accompanying notes to financial statements. 19. CTTY OF YORKVILLE,ILLINOIS STATEMENT OF CASH FLOWS PROPRIETARY FUNDS Year Ended Apnl 30,2005 Major Enterprise Funds Sanitary Water Sewer Improvement& Improvement& Maintenance Expansion Fund Expansion Fund Water Fund Fund Total Cash Flows From Operating Activities: Cash Received From Customers $ 1,553,675 $ 654,071 $ 1,146,003 $ 506,271 $ 3,860,020 Cash Payments For Goods And Services (5,697,451) (1,179,328) (662,550) (196,584) (7,735,913) Cash Payments To Employees - - (101,580) 1,159 (100,421) Net Cash Provided By/(Used In)Operating Activities (4,143,776) (525,257) 381,873 310,646 (3,976,314) Cash Flows From Noncapital Financing Activities: Interfund Borrowing - 78,061 (78,061) Transfers In 150,000 70,000 3,451,255 1 4i1.1 :0 5,173,435 Transfers Out (1,847„678) (3,651,255) (320,000) n ' (100,€s a` (5,913,933) Other Revenues - 62,980 24,899 ' 87,879 Grant Revenue 950,200 , ._ ,. - 950,200 Net Cash Provided B (Used In)Noncapital FinancingActivities (1,692,678) ,mea By/ P (2,490,014) 3,o78;Q93 44.402,180 297,581 I Cash Flows From Capital Financing Activities: Interest Expense - c'i,-%1-; a .n ` (222,806) (563,186) Developer Donations - x :+n l . ."' - 5,805,000 Principal Payments On Long-Term Debt - 983) e (80,000) (103,983) fix- Purchases Of Capital Assets - VA,(8.° ,892) (1,199,374) (10,091,266) Net Cash Provided By/(Used In)Capital Financing Activities �� (3,451255) (1,502180) (4,953,435) Cash Flows From Investing Activities: Investment Income 68,819 ,377 12,870 13,018 172,084 Net Cash Provided By/(Used In)Investing Activities: 68 `^ ''-'79'-',377 12,870 13,018 172,084 Net Increase/(Decrease)In Cash 4767,. " 2,937,894) 21,581 223,864 (8,460,084) -.r�� Cash and Cash Equivalents,Beginning of Year sib r,9 ,06 2,937,894 419,861 103,662 13,245,243 �� cam. Cash and Cash Equivalents,End of Year «S 4,1116 5 - $ 441,462 $ 327,526 $ 4,785,159 Reconciliation Of Operating Income To Net Cash cl i `'„ Provided B (Used In)Operating Activities .'- Operating Operating Income/(Loss) $ (4,314,236) $ (313,638) $ 169,352 $ 205,452 $ (4,253,070) Adjustments To Reconcile Operating Income To I c Vr Provided By/(Used In)Operating Achy .... .1„, y. Depreciation And Amortization _`: - - 211,319 105,516 316,835 Decrease(Increase)In Accounts Receivva e (700) - (4,512) (6,419) (11,631) Increase(Decrease)In Accounts Payable;I' 171,160 (211,619) (4,122) 5,138 (39,443) Increase(Decrease)In Accrued' ll - - 5,733 1,524 7,257 Increase(Decrease)In - dAbsenc s.. - - 4,103 (365) 3,738 ' 170,460 Total Adjustments (211,619) 212,521 105,394 276,756 Net Cash Provided By/(Used„ a :• � 'vities $ (4,143,776) $ (525,257) $ 381,873 $ 310,846 $ (3,976,314) e rte. c See accompanying notes to financial statements. 20. CITY OF YORKVILLE,ILLINOIS STATEMENT OF FIDUCIARY NET ASSETS April 30,2005 Pension Agency Trust Fund Fund ASSETS Cash and Cash Equivalents $ 81,590 $ 7,126 Investments 1,039,909 - Receivables: Interest Receivable 8,280 - Accounts Receivable 307,425 Total Assets $ 1,12'x' 314,551 LIABILITIES AND NET ASSETS Liabilities Due to Other Governments 4rj,ti - $ 314,551 • Net Assets Held for Employees' pension b- tgts 1,129,779 Total Net Assets z $ 1,129,779 444,-1k3tAs°, NIA 1%724 See accompanying notes to financial statements. 21. CITY OF YORKVILLE,ILLINOIS STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS- PENSION TRUST FUND Year ended April 30,2005 Police Pension Fund ADDITIONS Contributions Employer $ <2D6481 Plan Members 11 129 Total Contributions2 , 4x420 Investment Income Net appreciation in fair value of investments 14,747 Less investment expense -�" - Net Investment Income ` 14,747 Total Additions 338,167 • • DEDUCTIONS Benefits - Administrative e 4,727 Total Deductions4,727 Change►Net 333,440 ;, 4,0 at Beginning of Year 796,339 t assets at End of Year $ 1,129,779 Nrr See accompanying notes to financial statements. 22. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The United City of Yorkville(City)is an Illinois unit of local government. The financial statements includes all functions,programs and activities under control of the City Council. The City's major operations include public safety,highways and streets,sanitation,health,culture and recreation, public improvements and general administrative services. The City Counc4Alt Council," oversight responsibility for the City, the Public Library and the Recreation Board. Overs'•s onsibility includes designation of management and all other control over operations of1e e e -s. The financial statements of the City have been prepared in accordance with detang g principles generally accepted in the United States of America (GAAP) as applica)e to k® . ernments, as promulgated by the Governmental Accounting Standards Board GAS`S ollowing is a summary of the significant accounting policies: Reporting Entity: " " The City of Yorkville has adopted the provision of Governmentaccounting Standards Board (GASB)Statement No. 14, "The Financial Reporting Enti x"under` hich the financial statements include all the organizations, activities, functions ander ; onent units for which the City is financially accountable. Financial accountability d ed as he appointment of a voting majority of the component unit's board, and either. (1)`=th <" is ability to impose its will over the component unit,or(2)the possibility that th "pont unit will provide a financial benefit to or impose a financial burden on the City. It Included within the reporting enart o e primary government City of Yorkville Public Libr The Board of the City Public Library is appointed by the City's Mayor and the appointment approved by&k,.'.'t Council. Although the Library Board has taxing authority,its levy request must includ- with the City's overall tax levy and is not considered legally separate from the City.,: ' V, tit City of Yor • P oard The • or;8 ille Park Board is appointed by the City's Mayor and the appointment approved by the Council' and is not considered legally separate from the City. � (Continued) 23. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Police Pension Fund The City established a Police Pension Fund during fiscal year 2002, in accordant with State Statutes,which requires such a fund for municipalities with populations in excess o 00. Credits which were earned by police employees in the IMRF plan were transferred to the : e Police Pension Employees Retirement System(PPERS)functions for the benefit of -,a empl•$R,-s and is governed by a five member pension board. Two members are appointed b : ayor, one is elected from pension beneficiaries and two are elected from active police - ��" . - The City and PPERS participants are obligated to fund all PPERS costs based upo ac - uations. The City's contribution will be fundedthrough an annual property h;. IP State of Illinois is authorized to establish benefit levels and the City is auth..r�z�"� e' �< .rove the actuarial assumptions used in the determination of contribution levels is legally separate from the City,the PPERS is reported as if it were part of the City beaitse" sole purpose is to provide retirement benefits for the City's police employees. The " *FRS i-Stkotrted as a pension trust fund. Adoption Of New Reporting Standards The City has implemented new accoun.tin to nd • -'ginning May 1, 2004 for its fiscal year ending April 30,2005. These standards mclu ` • -tement No.34,Basic Financial Statements- and Management's Discussion and Anal szs d Local Governments;GASB Statement No.37, Basic Financial Statements-and Mana; isbssion and Analysis-for State and Local Governments: Omnibus; GASB Statement No " 'ieFinancial Statement Note Disclosures and GASB Interpretation No. 6, Recogni °asurement of Certain Liabilities and Expenditures in Governmental Fund Financia1�., ,. ,44,47111 The standards havheitalliket new financial reporting requirements for state and local governments thro t th ted States.They require new information and restructure much of the informatio e lyiad presented in the past. Comparability with reports issued in all prior years hn •-T,Tegffettea. Basis of "a es zz The City"` sic financial statements consist of government-wide statements,including astatement of net assets and a statement of activities, and fund financial statements, which provide a more detailed level of financial information.The government-wide focus is more on the sustainability of the City as an entity and the change in aggregate financial position resulting from activities of the fiscal period. (Continued) 24. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 1-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Government-wide Financial Statements -The statement of net assets and the statement of activities display information about the City as a whole. In the government-wide statement of net assets, both the governmental and business-type activities columns are presented on a cons:,'dated basis by column.These statements include the financial activities of the primary gove ,,,t4=4114,except for fiduciary activities. The effect of interfund activity has been removed fro. mss= tements. Governmental activities,which normally are supported by taxes and intergove , r re enues,are reported separately from business-type activities, which rely to a sig ti i t t on fees and charges for support. The government-wide statement of activities reflec.744":tai = irect expenses and net cost of each function of the City's governmental activities,• b sines type activities. Direct expenses are those that are clearly identifiable with a specs ctio,, .Program revenues include charges paid by the recipient for the goods or services: , e program,grants and contributions that are restricted to meeting the operational or ,•itae: UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) In accordance with GASB Statement No.20,"Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities that Use Proprietary Fund Accounting," the City applies all GASB pronouncements and all Financial Accounting Standards Board (FASB)St ements and Interpretations,Accounting Principles Board Opinions,and Accounting Research etins issued on or before November 30,1989,unless they conflict with GASB pronounce I . For purpose of the statement of cash flows,the City considers all highly 'c4. tments with an original maturity of three months or less when purchased to be cash equi .. m ash and cash equivalents" includes cash on hand,savings accounts and checkin• • p` The City has reported three categories of program revenues' r: ec of activities(1)charges for services, (2) program-specific operating grants and con`• ' tit) , d (3) program-specific capital grants and contributions.Program revenues are dived y from the program itself or from external sources,such as the State of Illinois, _'z uce the net cost of each function to be financed from the City's general revenues.For ide '� n ction to which a program revenue pertains, the determining factor for charges for c n f&;s is 'ch function generates the revenue. For grants and contributions, the determine : fa =c .: e function to which the revenues are restricted. Eliminations have been made in the c t•4° et assets to remove the"grossing-up" effect on assets and liabilities within the cittfcc'=. tar and business-type activities columns for amounts reported in the individual fun• art receivables and payables.Similarly,transfers between funds have been eliminated •P • ent of activities.Amounts reported in the governmental or proprietary funds as receive• .4, or payable to fiduciary funds have been reclassified in the statement of net asse c.. as act . w receivable or payable to external parties. Fund Financial . ° overnmental fund financial statements are reported using the current financial resp n . c e. rement focus and the modified accrual basis of accounting.Revenues are recognize •.n" ey are both measurable and available. Revenues are considered to be availa• _. are collectible within the current period or soon enough thereafter to pay liabi]i rent period.For this purpose the City considers revenues to be available if they are coil*within sixty(60) days of the end of the current fiscal period.Revenues accrued at the end of theyear include charges for services, licenses and permits, fines and forfeitures, intergovernmental revenues,investment earnings,property taxes,sales taxes and income taxes.All other revenue items are considered to be measurable and available only when cash is received by the government. Nonexchange transactions, in which the City receives value without directly giving equal value in return, include taxes, grants, and donations. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures,as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. €-„ (Continued) 26. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Deferred revenue is reported on the governmental fund balance sheet. Deferred revenues arise when potential revenue does not meet both the measurable and available criteria. Deferred revenues also arise when resources are received prior to the government having a, -:al claim to them.In a subsequent period,when both recognition criteria are met,or when the,. :ernment has a legal claim to the resources,the liability is removed and the revenue reco: • Proprietary funds separate all activity into two categories:operating anon operating revenues Mer and expenses. Operating revenues and expenses result from providingse .z":.roducing and delivering goods. Non-operating revenues and expenses entail. activitynot included in operating revenues and expenses. Non-operating revenues and44 •= . include capital and P g P P g - ,. P. noncapital financing activities and investing activities. 4y, When an expenditure/expense is incurred for purposes r whi . restricted and unrestricted resources are available, it is the City's policy to app ,". .cted resources first,then unrestricted resources as needed. Differences occur from the manner in which the g ,� ntal activities and the government-wide financial statements are prepared due to the dus o f capital asset and long-term debt activity. Governmental fund financial statements,theref"o , h clude a reconciliation with brief explanations to better identify the relationship beteenr- e government-wide statements and the statements for governmental funds. , .4.��4 ' " The City reports the folio • t • governmental funds: General Fund-The Gene41, i •"° e general operating fund of the City. It is used to account for all financial resources excepthi -'required to be accounted for in another fund. Coun• side TIF .sed to finance certain redevelopment project costs to be incurred in connection with . •ede =lopment of the US Route 34 and IL Route 47 (Countyside Shopping Center)T. . - • inancing Redevelopment Project Area. ,2r PROP' S ,% 16- DS R Enterpr ' funds-Enterprise Funds are used to account for operations (a) that are financed and operated manner similar to private business enterprises -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges;or(b) where the governing body has decided that periodic determination of revenues earned,expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. (Continued) 27. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 1-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) The City reports the following major proprietary funds: Sanitary Improvement&Expansion Fund-This fund accounts for the construction of new sewer systems and improvement of the existing sewer systems. Revenues are generated , , ugh charges to users based on sewer consumption. Water Improvement & Expansion Fund - This fund accounts for the cons. ' '- n of n A water systems and improvement of the existing water systems. Revenues are :4,-, at,rough charges to users based on water consumption. Itty , Water Fund -This fund accounts for the construction, operation, d; mance of the City's owned water distribution system. Revenues are generated throughch , "s .users based on water consumption. Zt, e Sewer Maintenance Fund - This fund accounts for the t peration nd maintenance of the City's owned sewer distribution system. Revenues are ;rated through charges to users based on sewer consumption. 'tidiffit '4 wlift 4,-4 FIDUCIARY FUNDS :_, Trust and Agency Funds - Trust and Agc 4,7.11-0s are used to account for assets held by the Government in a trustee capacity • , f ,t for individuals, private organizations, other governments and/or other funds. These include pension trust a • c`y Ffunds. Pension trust funds are accounted for in essentially the same manner as pro• ies since capital maintenance is critical. Agency funds are custodial in nature (ass.u- eq t , i abilities) and do not involve measurement of results of operations. In addition to the,,. r` funds mentioned above,the City uses the following fund types: Special Re en ; F $ Special Revenue Funds are used to account for the proceeds of specific revenue .ur L,: r than major capital projects) that are legally restricted to expenditures for specifies , r s. Debt Service Fund-The Debt Service Fund is used to account for the accumulation of resources for, and the payment of, general long-term debt principal,interest and related costs. Capital Projects Fund - The Capital Projects Fund is used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by enterprise operations. (Continued) 28. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30, 2005 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Capital Assets: Capital assets, which include property, plant, equipment, and infrastructure assets(e.g., roads, bridges and similar items),are reported in the applicable governmental or business- `ape activities columns in the government-wide financial statements. Capital assets are definedyyvthe City as assets with an initial,individual cost above a set dollar threshold based on thee typesee chart 4. 5 below). All capital assets are valued at historical cost or estimated historical cos Victual ' torical cost is not available. Donated capital assets are recorded at estimated fa' E. 1,- ke°' .lue at the date of donation. The cost of normal maintenance and repairs that do not add t e of the asset or materially extend assets lives are not capitalized. ,;; `-- All reported capital assets except land and construction in pro ,Arepreciated. Depreciation on all assets is provided on the straight-line basis over the foil ,in-: - 1.&-eMated useful live: ,C p taliza on Capital Asset Category Threshold Est. Useful Live Land z i ,K', ' 5 000 n/a Land Improvements 4'5 20,000 n/a Site Improvements 20,000 3-50 years Buildings 50,000 10-50 years Building Improvements25,000 10-20 years Vehicles,Machinery; 5,000 3-10 years Software - ' .,„ ; 25,000 2-7 years Infrastructu t%, , ork 50,000 30-40 years Infrastruc tetVetwork 75,000 20-75 years Infras. `k ry Sewer 75,000 25-60 years Infras. „..: ' m Sewer 50,000 20-60 years Investments '" Investmen•. .eco at fair value. Fair value for the investments in Illinois Funds is the same as the val 1 � t •• I shares. State statute requires the State Treasurers Illinois Funds to comply with € , • 'c Funds Investment Act. Allowan '> ,.r Uncollectible Taxes: v. No provision for uncollectible taxes on the current year's levy has been provided for based on the City's collection experience. The City's policy is to write-off uncollected taxes receivable of prior years. (Continued) 29. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 2-LEGAL COMPLIANCE AND ACCOUNTABILITY The following funds had an excess of expenditures over budget Fox Industrial $ 487 The following funds had deficit fund equity: Municipal Building $ 250,268 Water Improvement Expansion 417,093 NOTE 3-CHANGES IN LONG-TERM DEBT The following is a summary of changes in the long-term debt k e for the year ended April 30,2005: ki- Restated Obligations Obligations Outstanding ffiet Debt Outstanding Due within April 30, ' d.Ytions Deletions April 30,2005 one year Governmental Activities: '� General Obligation Alternate Revenue Source Bonds: Series of 2002 $ '' ,R il 00 $ - $ 55,000 $ 520,000 $ 55,000 Series of 2005 4i,sit, - 3,525,000 - 3,525,000 - Less Deferred Amounts for , Bond Discounts - (21,679) (1,084) (20,595) - Total General Obligation Alternate Revenue So - Bond 575,000 3,503,321 53,916 4,024,405 55,000 Debt Certificates: Series of 200 e , t,d 1,235,000 - 50,000 1,185,000 50,000 Series of All,- - 650,000 - , 650,000 50,000 Total Debt 10,5- 1,235,000 650,000 50,000 1,835,000 100,000 Loans P s Co tAr 1 e pture 1,890 - - 1,890 - IEPA'''e. 17-0-000 297,663 - 28,577 269,086 29,609 YNB LoMT wo 2004 Squad Cars 46,000 - 23,000 23,000 23,000 IEPA Loan 17-115300 1,356,009 - 71,924 1,284,085 73,825 YNB Loan-Four 2003 Squad Cars 57,200 - 57,200 - - Total Loans Payable 1,758,762 - 180,701 1,578,061 126,434 Other Debt: Compensated Absences 213,901 43,675 - 257,576 85,157 Total Governmental Activities $ 3,782,663 $ 4,196,996 $ 284,617 $ 7,695,042 $ 366,591 (Continued) 32. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 3 - CHANGES IN LONG-TERM DEBT (Continued) Restated Obligations Obligations Outstanding Debt Debt Outstanding Due within April 30,2004 Additions Deletions April30,2005 one year Business-Type Activities: .", General Obligation Alternate Revenue Source Bonds: ,, Series of 2004B $ 3,500,000 $ - $ - 3,500,000 $ 120,000 Total General Obligation Alternate Revenue Source Bonds 3,500,000 - -' a 4-. 3,500,000 120,000 Debt Certificates: "Y� Series of 2002 Capital Appreciation* 3,136,859 150,56'> 00 3,262,428 - 2003 IRBB-Bruell Street 2,035,000 "'A' 80,000 1,955,000 80,000 Series of 2003 4,800,000 Ap - - 4,800,000 - Series of 2004A 1,600,000 ` '' - - 1,600,000 135,000 Plus Unamortized Premium 76,380 44'. - 4,020 72,360 - Total Debt Certificates 11,648,239„ , 150'7,,,,,, 109,020 11,689,788 215,000 Other Debt: Compensated Absences 47,389 3,572 - 20,961 20,961 IF Total Business-Type Activities $ 5165 a 154,141 $ 109,020 $ 15,210,749 $ 355,961 1 *Note: $125,569 of the additions for_ bond r presents the accretion of interest. Reconciliation to Statement a. -;. see ; Governmental Business-Type 4N Activities Activities Total Long-term obligations/4u ,thin-sine ear: Bonds Payable 4 . $ 55,000 $ 120,000 $ 175,000 Loans Payable, 126,434 - 126,434 Debt Certicates a e 100,000 215,000 315,000 Compensate , 3�.. ,n 85,157 20,961 106,118 Long to l F. !.ns, .ue in more than one year: Bonds Tayatle 3,969,405 3,380,000 7,349,405 Loans Pa`a Payable 1,451,627 - 1,451,627 Debt Cert icafes Payable: 1,735,000 11,474,788 13,209,788 Compensated Absences 172,419 - 172,419 Total Debt $ 7,695,042 $ 15,210,749 $ 22,905,791 (Continued) 33. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 3 -CHANGES IN LONG-TERM DEBT (Continued) YNB Loan-Two 2004 Squad Cars $46,000 debt to Yorkville National Bank at 3.15% interest maturing July,2005. Debt service to maturity is as follows: 4a Year Ended April 30, Principal Interest Total � 2006 $ 23,000 $ 1,110 241 >e Total Debt Service $ 23,000 $ 1,110 $ 24,1 ItIt. - "'' '''4*-414,A 41 VI; 'Ars Ar Business-Type Activities: General Obligation Alternate Revenue Source ; Series of 2004B (Alternate Revenue Service " $3,500,000 payable to BNY Midwes • f O.any for improvements to the Waterworks and Sewerage System of the City. Thg„. o I'G.O. Bonds bear interest ranging from 2.50% to 4.00%. The principal matures D c- � .e tpl, 018. Debt service to maturity istr �, r Year Ended April 30, ., t al Interest Total 2006 tc. ,.:4, ''''47 120,000 $ 120,638 $ 240,638 2007 " ' 125,000 117,638 242,638 20 18,, ,, 135,000 114,512 249,512 140,000 111,138 251,138 .I.a . 145,000 107,288 252,288 2011 -,t1,5 1,140,000 384,550 1,524,550 2016-2019 1,695,000 250,575 1,945,575 1 Total Debt Service $ 3,500,000 $ 1,206,339 $ 4,706,339 (Continued) 38. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 3-CHANGES IN LONG-TERM DEBT (Continued) Debt Certificates: Series 2002 Capital Appreciation Debt Certificates During fiscal year 2003, the City issued $2,899,365 in capital appreciation d ocer: sates. The Series 2002 Certificates outstanding as of April 30, 2005 totaling$3,238,445 he ,.interest ranging from 2.5% to 5.4%. Interest is not paid but rather accretes to principal ear ay 1,The principal matures May 1,2004-May 1,2021 in accreted values totaling$5,420,000. The debt payment schedule to maturity for the Capital AppreciationDebt Certificates is as follows: ,44 Series 2002 Capital Fiscal Year Appreciation Debt Certifies Ending cEN � .S April 30, Accretion Repym 2006 $ 157,166 '0 ` 2007 164,025 ,I00 2008 170,796 35,000 2009 8213,;4,-,L160,000 2010-2015 f494 17*• `46 1,450,000 2016-2020 53f 2,375,000 2021-2022 x,351 1,425,000 Totals $ ; 2, 2,572 $ 5,395,000 Accreted due: tApr30,2005 $ 3,262,428 M S 774 Nt (Continued) 39. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 3-CHANGES IN LONG-TERM DEBT (Continued) Series 2003 Illinois Rural Bond Bank $2,035,000 payable to U.S. Bank National Association at an interest rate ranging . 1.60% to 5.20% and maturing February 1,2023. Debt service to maturity is as follows: _ Year Ended April 30, Principal Interest Total t 2006 $ 80,000 $ 85,436 $ 1654'72,,4 ' 2007 80,000 83,796 Si,ice: 2008 80,000 81,796 1. ._.9;5', 2009 85,000 79,476 16 a 2010 85,000 76,71 M 161,713 2011-2015 490,000 32 "On z. :19,736 2016-2019 610,000 26.8 818,818 2020-2023 445,000 6' 491,620 Total Debt Service $ 1,955,000 -4.4 ..t4: $ $ 2,947,391 Series 2003 Debt Certificates N" $4,800,000 payable to BNY . �' �� Company at an interest rate ranging from 3.80%to 5.00 and maturing December45 = Series 2003 Debt Certificates are being issued to finance improvements to the City s",;, .asystem. Debt service to .,r� . 1� follows: Year Ened ' A,,,:1114.4,1';•:„ Principal Interest Total ` a 7 $ - $ 233,150 $ 233,150 21 4. - 233,150 233,150 2008 ` - 233,150 233,150 2009 - 233,150 233,150 2010 - 233,150 233,150 2011-2015 200,000 1,161,950 1,361,950 2016-2019 1,600,000 1,077,250 2,677,250 2020-2023 3,000,000 300,000 3,300,000 Total Debt Service $ 4,800,000 $ 3,704,950 $ 8,504,950 (Continued) 40. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 3-CHANGES IN LONG-TERM DEBT (Continued) Series 2004A Debt Certificates $1,600,000 payable to BNY Midwest Trust Company at an interest rate ranging from 1.,440%to 3.60% and maturing December 30,2014. The Series 2004A Debt Certificates are being issto provide funds to extend sanitary sewer services. Debt service to maturity is as follows: Year Ended April 30, Principal Interest Total 2006 $ 135,000 $ 43,218 $ 2007 140,000 41,328 '1.81.1,328A 2008 145,000 38,948 183,E 2009 150,000 35,976 185,976 2010 155,000 32,53.E "' 187,525 2011-2015 875,000 91;293'f 966,293 Total Debt Service $ 1,600,000 $ 283, 1,883,288 40- 44S4, ,m ittl .449 (Continued) 41. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 4-FIXED ASSETS Restated Balance at Balance at May 1,2004 Additions Deletions April 30,2005 Governmental Activities: Capital Assets not Being Depreciated: Land $ 22,199,683 $ 6,526,600 $ ;s 28,726,283 Capital Assets Being Depreciated: a• Buildings 4,360,861 - 4,360,861 Equipment 1,934,904 498,021 - 2,432,925 Vehicles 1,059,945282,677 1,342,622 Infrastructure 21,174,648 2,291,020 - 23,465,668 Subtotal 28,530,358 3,071,71);,. - 31,602,076 Less Accumulated Depreciation for. ' Buildings (813,875) (8771e - (901,092) Equipment (521,572) 173,060 - (694,632) Vehicles (472,737) 4 0,286) - (723,023) Infrastructure (6,024,155) . , ,p,448) - (6,694,603) Total Accumulated Depreciation (7,832,339) (1,6)11) - (9,013,350) Total Capital Assets Being Depreciated,Net 20,69: v 1,890,707 - 22,588,726 Governmental Activities Capital Assets,Net $ , . 42,:', 0 $ 8,417,307 $ - $ 51,315,009 N . tki :1 Depreciation expense of$1,181 :ed to the governmental activities functional expense categories as follows: "hi, Goy-Ls . L,. Activities: Depreciation Gen -, overnment $ 82,076 . l! •„afety 82,591 ;tic Works 898,679 'i.rary 7,400 - Jarks &Recreation 110,265 - Total $ 1.181,011 F} (Continued) 42. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 4-FIXED ASSETS (Continued) Restated Balance at Balance at May 1,2004 Additions Deletions April 30,2005 Business-Type Activities: Capital Assets not Being Depreciated: ll Land $ - $ 615,376 $ ,'' 615,376 Construction in Progress 1,146,513 2,847,402 1,14603 2,847,402 Total Capital Assets Not Being Depreciated 1,146,513 3,462,778 AU. ,S1 3,462,778 Capital Assets Being Depreciated Equipment 2,480,000 7,775,000 s - 10,255,000 Infrastructure 10,586,834 v"t - 10,586,834 Subtotal 13,066,834 7,77541 - 20,841,834 Less Accumulated Depreciation for: �,, Equipment (245,370) 119,678 - (365,048) Infrastructure (834,012) 92,489) - (1,026,501) Total Accumulated Depreciation (1,079,382) - (312,167) - (1,391549) Total Capital Assets Being Depreciated,Net 11,987,452 4, ,,,. 7,462,833 - 19,450,285 Business-Type Activities Capital Assets,Net $ 13,133 N 10,925,611 $ 1,146,513 $ 22,913,063 Depreciation expense of$209,590 chargedexpense and ;rwas to the water functional sewer functional expense categ ,es vely. L (Continued) 43. UNl'11,D CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 5-DEFINED BENEFIT PENSION PLANS Illinois Municipal Retirement Fund The City's defined benefit pension plan,Illinois Municipal Retirement(IMRF)provides retirement, disability,annual cost of living adjustments and death benefits to plan members anclip eficiaries. IMRF is an agent multiple employer pension plan that acts as a common .,U'4,-4,.. ent and administrative agent for local Governments and school districts in Illinois. 0` :Pension Code establishes the benefit provisions of the plan that can only be amended ,7#47...i! ' o -neral Assembly. IMRF issues a publicly available financial report that includes. .A tatements and required supplementary information. That report may be obtained b �`. E. 'o the Illinois Municipal Retirement Fund,2211 York Road,Suite 500,Oak Brook-; 1:-:.o . Employees participating in IMRF are required to contribute 4,5 .- 4•t o 1 eir annual covered salary. The member rate is established by state statute. Th „ -:'fired to contribute at an actuarially determined rate.The employer rate for calend-r ye 00' as 10.07 percent of payroll. The employer contribution requirements are established tv d may ® - . ended by the IMRF Board of Trustees. IMRF's unfunded actuarial accrued liab' eing amortized as a level percentage of projected payrolls on a closed basis(overfunded 14:ity : ed on open basis). The remaining amortization period at December 31,2004 was lee- , For December 31,2004,the City's annual ens •: : . ' ty $174,635 was equal to City's required and actual contributions. The required con tritio "r.s.: etermined as part of the December 31,2002 actuarial valuation using the entry age acy k'• o st method. The actuarial assumptions included (a)7.50%investment rate of return :.ye ':< _. . trative expenses),(b)projected salary increases of 4.00% a year attributable to inflatio ' a. i,'tional projected salary increases ranging from 0.4%to 11.6% per year depending .:_ ervice, attributable to seniority/merit, and (d) post- retirement benefit increas-s • ally. The actuarial value of IMRF assets was determined using techniques that sm.. . e z ts of short-term volatility in the market value of investments over a five-year peri. .with a 15%corridor. The assumptions used for the 2004 actuarial valuation were based on the :•.' 200Experience Study. TREND INFORMATION Percentage Valuation Annual Pension Of APC Net Pension 4-t r "s at Cost(APC) Contributed Obligation 31/04 $ 174,635 100% $0 12731/03 131,995 100% 0 12/31/02 66,662 100% 0 12/31/01 105,124 100% 0 12/31/00 120,515 100% 0 12/31/99 121,714 100% 0 12/31/98 120,377 100% 0 12/31/97 119,648 100% 0 12/31/96 94,581 100% 0 (Continued) 44. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 5-DEFINED BENEFIT PENSION PLANS Police Pension During fiscal year 2002, the City's police force began making contributions to the newly formed Police Pension Fund. As of April 30, 2004 (the latest information available), $7•,:.1'M93had been deposited into the fund. The following is a description of the plan: .. XA Plan Description: Police sworn personnel are covered by the Police Pension Fund,w a4dried benefit single- idt employer pension plan.Although this is a single-employer pensio `efined benefits and employee and employer contributions levels are governed by= hind !,mpiled Statutes (40 ILCS 5/3) and may be amended only by the Illinois legislature. Th a counts for the plan as a pension trust fund. At April 30,2004, the Police Pensionund I 74 a ership consisted of: Retirees and Beneficiaries Currently Receiving Benefits and Terminated : Employees Entitled to Benefits but not yet receiving them = - Current Employees 4`kN 114 Vested �. � ,; 7 Nonvested 10 TOTAL17 The following is a s • a s the Police Pension Fund as provided for in Illinois Compiled Statutes. "" The Police P vi •rovides retirement benefits as well as death and disability benefits. Employe - . m age of 50 or more with 20 or more years of creditable service are entitled to receive .:,04:itirement benefit of one-half of the salary attached to the rank held on the last day 11' j.ce, ;> for one year prior to the last day, whichever is greater. The pension shall be increas-',64,, 2%of such salary for each additional year of service over 20 years up to 30 years,and 1% of su 'scary for each additional year of service over 30 years,to a maximum of 75% of such salary. Employees with at least 8 years but less than 20 years of credited service may retire at or after age 60 and receive a reduced benefit. The monthly pension of a police officer who retired with 20 or more years of service after January 1, 1977, shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least 55 years, by 3% of the original pension and 3% simple interest annually thereafter. (Continued) 45. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 5 -DEFINED BENEFIT PENSION PLANS (Continued) Summary of Significant Accounting Policies and Plan Asset Matters: Basis of Accounting The financial statements are prepared using the cash basis of accounting.Emp e i buhons are recognized as additions in the period in which employee services are p ,.r =-d. . Method Used to Value Investments Investments are reported at fair value. Short-term investmen• ae ._:ted at cost, which approximates fair value.Investment income is recognized w - .e wins and losses on sales and exchanges of fixed-income securities are recognized on '.on date. Contributions: Covered employees are required to contribute • their •- e salary to the Police Pension Fund. If an employee leaves covered employm an 20 years of service, accumulated employee contributions may be refunded ulated interest. The City is required to contribute the remaining amounts nece`s f`a .:`. ce the plan as actuarially determined by an enrolled actuary at the Illinois Dep,,,,-4,'.:.r • ance.Future administrative costs are expected to be financed through investmen e`aniff: Concentrations of Investme The Police Pension Fund hha • ether investments,other than those issued or guaranteed by the U.S. Government .140 re• 'gent 5% or more of net assets. w • _ e (Continued) 46. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 6-INTERFUND RECEIVABLES AND PAYABLES Interfund receivables and payables as of April 30,2005 are summarized below: Due from Due to Other Funds Other Funds Major Governmental Funds: General $ 319,005 $ 720,694 0- Countryside TIF - - Nonmajor Governmental Funds 131,742 319,005 : Major Enteprise Funds: '. , Sanitary Improvement 8z Expansion - x� . Water Improvement&Expansion - 7$,06 Water 358,579 -<:' ,i9 . , Sewer Maintenance 353,502 A, 4 ,I•,: �P Total Interfunds $ 1,162,828 4_. 1,162,8 e- NOTE 7-TRANSFERS The following transfers were made during �,. c year between funds within the primary government: � r. <1Transfers Transfers Out Major Governmental Funds: General k, --,;$ - 781,569 $ 1,282,998 Countryside TIF *� - - Nonmajor Governmental Funds 2,225,404 983,477 Major Enteprise Funds: kms tel Sanitary Improve ,ent& ' .anion 150,000 1,842,678 Water Improvement panion 70,000 3,651,255 Water 3,451,255 320,000 Sewer Ma:6 1,502,180 100,000 Total' $ 8,180,408 $ 8,180,408 • (Continued) 47. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 8 -DEPOSITS AND INVESTMENTS The City maintains a cash pool that is available for use by most funds. Each fund type's portion of this pool is displayed on the combined balance sheet as "cash". Cash on hand in the amount of$375 has been excluded from the amounts shown, mow. The following are the cash/deposit balances at year end: Book Balance $ 12,693,59-` Bank Balance 13,626', Bank BEe". Category 1- Deposits covered by depository insurance or collateral held by the City or its agent in the City name. $ 3,626,321 Category 2- Deposits covered by collateral held by a financial institution's -Z11;.-...;„,;,,, , trust department or by its age in the City name. • Category 3- Deposits which are ifs and uncollaterali7e• - TOTAL $ 13,626,321 The Government is au e statute and their own local ordinances to invest in the following: - Certificates o .•F ' -Money Markets - Illinois Fun6 . -Deposit Account - Saving (Continued) 48. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 8-DEPOSITS AND INVESTMENTS (Continued) Investments are categorized into these three categories of credit risk: (1) Insured or registered,or securities held by the City or its agent in the gover •" ents name. (2) Uninsured and unregistered,with securities held by the counterparty's trust • -,,artment or agent in the City's name. (3) Uninsured and unregistered, with securities held by the coup C` `of by its trust department or agent but not in the City's name. rF At year end,the City's investment balances were as follows: , " Category C. e Fair �Po® 1 2 3 Ali , Amount Value Certificates of Deposit $148,570 $ - $ $ 148,570 $ 148,570 U.S. Government Securities - Vx'87, "• 787,462 787,462 $148,570 $ $7,462 936,032 936,032 Investments not subject to ca r •o Mutual funds 103,877 103,877 Total investments $1,039,909 $1,039,909 4, vis Reconciliation `' 0 e no " o the Financial Statements: Lti;r,%14car amount of the City's deposits from above $12,693,594 . + amount of the City's cash on hand from above 375 . ► g tY� • arrying amount of the City's investments from above 1,039,909 `" ot- `Cash and Investments from above $13,733,878 Statement of Net Assets-Cash and Cash Equivalents $12,605,253 Statement of Fiduciary Net Assets-Cash and Cash Equivalents 88,716 Statement of Fiduciary Net Assets-Investments 1,039,909 Total Cash and Investments per Financial Statements $13,733,878 (Continued) 49. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 9-FUND EQUITY The following adjustments were made to beginning Fund Balances for the governmental funds: General Parks& Libra Fox Industrial 14 Fund Recreation Fund Fur*?.' Fund Beginning Fund Balance _, as previously reported: $ 1,443,302 $ 25,8576 ,22: 34,852 To correct interfunds (111,464) - .*',777 - To correct compensated absences payable 49,323 8:. .67 ',302 - To correct utility tax receivable 79,474AAVY - - To correct agency fund receivable/payable (119,290) i r,• - - To correct accounts payable - - 12,146 Restated Beginning Fund Balance: $ 1,341,345 4 N, s,424 $ 298,307 $ 46,998 The following adjustments were made to beginnin et -ts for the proprietary funds: AL �V . r_ Sewer ° Fund Beginning Fund Balance •cx* as previously reported: � w 4-$K 3,999,633 $ 478,506 riiTo correct fixed assets 4,643,481 5,327,464 To correct utility billing - is •`lam°"4 68,611 - To correct compensa R. absences payable . , (9,069) - 54 To correct debt • ance , (8,092,547) (7,133,205) Restated Beg Rg 11<,: - ance: $ 610,109 $ (1,327,235) 41 „.„....„0, NOTE INFORMATION The Ci 'a issued revenue bonds to finance its Sanitary Improvement & Expansion and Water Improvement & Expansion funds. Each of these activities is accounted for in a separate fund. However,investors in the revenue bonds rely solely on the revenue generated by the individual activities for repayment. Summary financial information for these activities is presented below: r•_ (Continued) 50. UNITED CITY OF YORKVILLE, ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 10- SEGMENT INFORMATION (Continued) Condensed Statement of Net Assets: Sewer Maintenance Water Fund Fund } Assets: Current Assets $ 1,059,197 $ 761, R-7 Deferred Items 103,478 4 Capital Assets 16,488,802 6 424,261 Total Assets 17,651,4777, 56' .ori . AIV Liabilities: - :A ` Current Liabilities 142,318 ti < 425,160 Advances from Other Funds )a 45,068 Noncurrent Liabilities 8,134,78, 6,720,000 Total Liabilities 82irtirk 7,190,228 Net Assets: ‘ti ..., Invested in Capital Assets,Net of ` _ Related Debtt 41 Z''9,987,171 2,524,850 Unrestricted Via• 4„ ; (612,800) (2,481,422) Total Net Assets 4 $ ?' 9,374,371 $ 43,428 Condensed Statement of Rev ues,t 'penes and Changes in Net Assets: '<, Sewer Maintenance *$; Water Fund Fund NktOperating Revenues $ 1,150,515 $ 512,690 Cost of Sales �� `��g (658,428) (201,722) Operating co e • s 492,087 310,968 Nonoperatc ,< es Expenses:) Other n 3, 24,899 - Devel, iDon- 'ons 5,805,000 - Interes ' .ense (379,114) (249,987) Investment Income 12,870 13,018 Administration (111,416) - Depreciation (211,319) (105,516) Transfers 3,131,255 1,402,180 Change in Net Assets 8,764,262 1,370,663 Beginning Net Assets 610,109 (1,327,235) Ending Net Assets $ 9,374,371 $ 43,428 (Continued) 51. UN1'l ED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS April 30,2005 NOTE 10-SEGMENT INFORMATION (Continued) Condensed Statement of Cash Flows: Sewer Maintenanc- Water Fund Fund Net Cash Provided (Used)by: Operating Activities $ 381,873 $ „,,-,..r. ;:4. Noncapital Financing Activities 3,078,093 0 J< Capital and Related Financing Activities (3,451,255) 51 ,.80) Investing Activities 12,870 213,018 %Net Increase(Decrease) 21,581 223,864 Beginning Cash and Cash Equivalents 419 88 CIL, 103 662 Ending Cash and Cash Equivalents $ 441, 327526 NOTE 11-RECEIVABLES The following is a summary of other taxes,due ' 1� • 0erL_ overnments,accounts,notes,and other receivables by fund type at April 30,2005. .,;Noi,„ '',,,,, Governmental Activities: Total .,N, IZA,7,-,-;,w„. Special Debt Capital Statement of 41*,.."1/4 m 0eral Revenue Service Project Net Assets Intergovernmental Receivabi ”` Personal Property Tax t; 2,175 $ - $ - $ - $ 2,175 Illinois Income Tax Rec ?_ 151,015 - - - 151,015 Illinois Local Us ' ivab 23,359 - - - 23,359 Illinois Sales R4 a' it 549,445 - - - 549,445 Utility Tax '- ,... a -,• 273,585 - - - 273,585 Franc ' e <-'de 73 - - - 73 8,543 8,543 Traf�� able - - - r Illinois •t• uel Tax Receivable - 41,999 - - 41,999 Total Inovernmental Receivable $1,008,195 $41,999 $ - $ - $1,050,194 v. Accounts Receivable: Customer Accounts Receivable $ 35,627 $ - $ - $ - $ 35,627 Other Accounts Receivable 11,520 - - - 11,520 Total Accounts Receivable $ 47,147 $ - $ - $ - $ 47,147 E- (Continued) 52. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO THE FINANCIAL STATEMENTS 114,,,,,,,;:::1,,,,,,,,,:, ,, , April 30, 2005 NOTE 11 -RECEIVABLES (Continued) Business Type Activities: Enterprise Accounts Receivable: Receivable-Customer $ 340,571 4:,,,,,,„ Total Accounts Receivable $ 340,571 NOTE 12-RISK MANAGEMENT The City is exposed to various risks of loss related to torts;theft of, ag . 9d destruction of assets;errors and omissions;injuries to employees;and natural d1 is-4 .4 Tie risks are covered by commercial insurance purchased from independent third pa ty also purchased its ft es �1''" employee health and accident insurance from commercial cars claims from these risks e fog have not exceeded commercial insurance coverage the� 7 , ee years. There were no significant reductions in insurance coverage during t<9 fiscal ye ded April 30,2005. NOTE 13-SUBSEQUENT EVENTS Vz_ On September 1, 2005, the City issued X001 0 neral Obligation Bonds (Alternate Revenue Source), Series 2005C, with interest T.algi1from 3.5% to 5.5% payable with principal through December 30,2024 for various ca kI P �ct:sosts within the City. 4Nk,,,4, 53. CITY OF YORKVILLE,ILLINOIS REQUIRED SUPPLEMENTARY INFORMATION-BUDGh 1 ARY COMPARISON SCHEDULE SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDUhl (BUDGETARY BASIS)AND ACTUAL-GENERAL FUND Year Ended April 30,2005 General Fund Variance Original Final Positive Budget Budget Actual (Negative) Revenues Property Taxes $ 1,384,736 $ 1,382,453 $ 1,376,• (5,534) Sales Tax 1,953,000 2,133,000 2,2 end ,. 110,867 Income Tax 566,891 593,257 62. 19,168 Utility Tax 560,000 500,000 35,t: (164,919) Other Taxes 402,101 561,890frz0 245,529 Licenses,Permits&Fees 4,369,531 4,566,031 re4, %k,...-it, (1,260,874) Fines 70,000 70,000 ,978 (1,022) Investment Income 8,00025,"."' •,300 1,300 Grants 63,00028,052 (16,158) Other Revenue 17,000 A 23, 1 s 16,808 (6,692) Carry Over 104,000 a 124,000£6 - (124,000) Total Revenues 9,498,259 r;,023,341 8,821,006 (1,202,335) "4 ,..,„ Expenditures Current General Government 3,37' ' 4: 3,309,760 3,303,080 6,680 Public Safety ::lam' 1,933,579 1,960,107 (26,528) Public Works 4,912,778 2,906,217 2,006,561 Community Development At° - - - - Total Expenditures ‘93,352 10,156,117 8,169,404 1,986,713 Excess(deficiency)of revenu over(under)expenditures ,, .,„,. (295,093) (132,776) 651,602 784,378 Other Financing Sources ° ,, Proceeds from-°,1.--- --'0 620,000 632,635 650,000 17,365 Discount. - - - - Accrue e : on . of Bonds - - 1,110 1,110 Tr e ,e 670,000 670,000 781,569 111,569 T ,k f `• (994,907) (1,282998) (1,282,998) - Total• Financing Sources(Uses) 295,093 19,637 149,681 130,044 Net Change in Fund Balance $ - $ (113,139) 801,283 $ 914,422 Fund Balance at beginning of year 1,341,345 Fund Balance at end of year $ 2,142,628 r'' 54. CITY OF YORKVILLE,ILLINOIS REQUIRED SUPPLEMENTARY INFORMATION IMRF SCHEDULE OF FUNDING PROGRESS APRIL 30,2005 Actuarial Actuarial Accrued Unfunded UAAL as a Actuarial Value of Liability(AAL) AAL Funded Covered Percentage of Valuation Assets Entry Age (UAAL) Ratio Payroll Covered Payroll Date (a) (b) (b-a) (a/b) (c) ((b-a)/c) 12/31/2004 $ 2,759,166 $ 2,517,686 $ (241,480) 109.59% $ 1,734,213 0.00% 12/31/2003 2,915,820 2,694,940 (220,880) 108.20% 1,425,43 ROT 0.00% 12/31/2002 2,634,906 2,415,010 (219,896) 109.11% 1,Neel.. 6 0.00% 12/31/2001 3,530,307 3,819,354 289,047 92.43% �y • 16.44% 12/31/2000 3,771,735 3,348,239 (423,496) 112 , 1, 5,071 0.00% X27 4 v 12/31/1999 3,369,675 3,074,106 (295,569) ' p 61% 1,440,412 0.00% 4 ,„.-.) 12/31/1998 2,746,240 2,664,737 (81,503) 103.4% 1,377,309 0.00% 12/31/1997 2,390,369 2,465,227 : 8 '7,i'.'''':',4, 96.96% 1,304,648 5.74% z. 1 � 3 94.54% 1,143,666 9.97% '1'- 12/31/1996 1,974,950 2,088,%3 12/31/1995 1,701,060 1,920,271 x� `,211 88.58% 1,008,568 21.73% On a market value basis,the actuarial value of assets as ofDcem r 31,2004 is$2,767,043. On a market basis,the funded ratio would be 109.90%. \'`` *Digest of Changes 2004 Assumptions The actuarial assumptions used tt�`t.,igermin actuarial accrued liability for 2003 are based on the 1999-2001 Experience Study`a0 The principal changes wer - Fewermeni= .. . -d to take refunds early in their career. - F `dam A '-rs,fewer normal and early retirements are expected to occur. 55. 1 CITY OF YORKVILLE,ILLINOIS REQUIRED SUPPLEMENTARY INFORMATION IMRF SCHEDULE OF EMPLOYER CONTRIBUTIONS APRIL 30,2005 Actuarial Annual Valuation Employer Required Percent Date Contributions Contribution Contri. a d 12/31/2004 $ 174,635 $ 174,635 12/31/2003 131,995 131,995 .`" 12/31/2002 66,662 66,662leargi:44.It- 00% 12/31/2001 105,124444444414 10 100% 40. 12/31/2000 120,515 0,5151r. 100% AVIA 12/31/1999 121,714 x 14 100% 12/31/1998 120,377 -r- 0,377 100% 12/31/1997 10?,. 119,648 100% 12/31/1996 • `7 1 94,581 100% 12/31/1995 ; � 85,442 100% 4 Ihe 44* 56. CITY OF YORKVILLE,ILLINOIS REQUIRED SUPPLEMENTARY INFORMATION POLICE PENSION FUND SCHEDULE OF FUNDING PROGRESS APRIL 30,2005 Actuarial Actuarial Accrued Unfunded UAAL as a Actuarial Value of Liability(AAL) AAL Funded Cov- =6.„ Percentage of Valuation Assets Entry Age (UAAL) Ratio o „ Covered Payroll Date (a) (b) (b-a) (a/b) ,. ((b-a)/c) 04/30/03 $ 517,894 $ 3,418,034 $ 2,900,140 15.20% , $'"'-'1:. 173 367.50% 04/30/02 NA NA NA NA a 4- , NA A NA 04/30/01 NA NA NA NA„ �. NA-The pension fund was formed during fiscal year 2002,as such,no ac al tudy was complete at the time of this report. 4 A4 i, 7 POLICE PENSIO, :<;,,,,, D SCHEDULE OF EMPLO ' CONTRIBUTIONS APRIIr l' Actuarial Annual Valuation Employer`.- , .Required Percent Date Contributions contribution Contributed 04/30/03 $ 117, 3* $ 117,713 100.00% 04/30/02 �k NA NA 04/30/01 AA NA NA 4 NA-The pension fund was formed during fiscal year 2002,as such,no actuarial study was complete at the time of this report. x NCt .,4*, tvity- v, vo 57. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO REQUIRED SUPPLEMENTARY INFORMATION April 30,2005 NOTE 1-LEGAL COMPLIANCE AND ACCOUNTABILITY Budgets and Budgetary Accounting: Budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America("GAAP"),except for budgeted carryovers in governmental funds and depreciation expense in proprietary funds. Certain governmental funds include carryovers as a revenue item, which represent a budgeted reduction of prior years' accumul .ns o fund equity. This presentation is not consistent with GAAP. Actual amounts ar- n• in these funds to the extent that expenditures and other financing sources/(uses) ex •ed re es and there is sufficient fund equity to cover the budgeted amount and current ye ficit. The City does not budget for depreciation expense in its proprietary funds. :#`1°1•'::d u• are adopted for the General, Library, Motor Fuel Tax, Land Cash, Sewer Maims en-. d Acquisition, Debt Service, Parks and Recreation Equipment Capital,Public W• .• ent Capital,Police Equipment Capital, Parks and Recreation, Municipal Buil•® Y dustrial, Sanitary Improvement Expansion, Water Improvement Expansion , # a aerating. All annual appropriations lapse at fiscal year end. The City follows these procedures in establishing the •ge •ata reflected in the financial statements: 1. Prior to May 1, the Mayor submits to the'4 •arc' the proposed budget for the fiscal year commencing the following Mai �`"' 'operating budget includes proposed expenditures and the means of financin ,: 2. Public hearings are conducted a0. 'ces to obtain taxpayer comments. 3. Prior to May 1, the budget,s le: •pted by a vote of the City Council through passage of an ordinance. 4. Formal budgetary in—itegrwa on employed as a management control device during the year for the General-Fund, � c .l Revenue Funds, Debt Service Fund and Capital Projects � . P� Funds. The budget . • auth.rized to transfer budgeted amounts between departments within any fund;ho ` � hg � -Visions that alter the total expenditures of any fund must be approved by the Ci o The following funds had an excess of expenditures over budget Fox Industrial $ 487 (Continued) 58. UNITED CITY OF YORKVILLE,ILLINOIS NOTES TO REQUIRED SUPPLEMENTARY INFORMATION April 30,2005 NOTE 2-PENSION INFORMATION The City's annual pension cost for the current year and related information for each plan is as follows: Illinois Municipal Police Retirement Pension Contributed Rates Employer 10.07% o '. , Employee 4.50% „ Annual Pension Cost $174,635 x713 ,;,-, itt7r1 Contributions Made 174,635 ,_ 4474Fftei17,713 NttActuarial Valuation Date 12/31/04 4/30/03 Actuarial Cost Method Entry Ag Entry Age an No al Normal Amortization Method ! 1 ` cif Level % of a "rt =.-d Payroll oll Closed Basis a, sed Basis Remaining Amortization Per; . ‘tok 10 Years 30 Years Asset Valuation Method 5-Year Market ' Smoothed /� � Market Actuarial umy Aum.rq InvesttneL ? ::E''.1. eturn 7.50% 7.50% % 41 Compounded Compounded '''-e�', � Annually Annually -* Projected Salary Increases 0.4 to 11.6% 5.50% Inflation Rate Included 4.00% 3.00% Cost-of-Living Adjustments 3.00% 3.00% 59. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES-BUDGET(BUDGETARY BASIS)AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Property Taxes Property taxes $ 1,287,453 $ 1,283,9 $ (3,542) Township road&bridge taxes 95,000 93,01;` (1,992) Total Property Taxes 1,382,453 1, 4 (5,534) Sales Tax 2,133,00 u- : , . 110,867 Income Tax 593,257 -- , 612,425 19,168 Municipal Utility Tax 1`i 61 1 335,081 (164,919) Other Taxes Personal property replacement taxes t1,000 11,892 1,892 NICOR franchise taxes 4.1, . 95,000 223,489 128,489 Cable TV franchise taxes 60,000 82,070 22,070 Telephone franchise taxes 290,000 381,449 91,449 ts Hotel tax N 19,000 17,744 (1,256) State use tax 87,890 90,775 2,885 Total Other Taxes .4 - 561,890 807,419 245,529 Licenses,Per ,S Developin-V±-9 . c works 730,000 730,818 818 Road .n• u @ - 26,000 26,000 MPR.B • , , ,'- Road Funding 2,690,000 1,368,475 (1,321,525) 4,t h L- 22,500 22,248 (252) 0:1. licenses 4,000 5,278 1,278 Buildr a: permits 870,000 897,795 27,795 Filing fees 22,000 22,383 383 Garbage surcharge 171,590 181,843 10,253 Collection fees-YBSD 44,441 44,441 - Engineering capital fee 4,000 2,900 (1,100) Ordinance fees 2,500 2,380 (120) Sidewalk construction 5,000 596 (4,404) Total Licenses,Permits&Fees 4,566,031 3,305,157 (1,260,874) (Continued) CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES-BUDGET(BUDGETARY BASIS)AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Fines $ 70,000 $ 68,978 (1,022) Investment Income 25,000le ,x,430 . _ 1,300 `0 Grants " Cops grant-vests 2,000 u (1,435) Cops grant 41,000 .4lISb6277 (14,723) Police State Tobacco Grant 1,210 4% , i..71 1,210 - Total Grants 44; 0 V 28,052 (16,158) Other Revenue v . Reimburse police training - (3,500) DARE donations ' ; ,000 - (1,000) Traffic signal revenue t. ib `141;,;„';- ,- 6,000 6,157 157 Reimbursements-other govts v . - 18 18 p p 3,000 2,620 (380) Reimbursements-police rotec�to� �� Miscellaneous income A - 10,000 8,013 (1,987) Total Other Revenue r ,, 23,500 16,808 (6,692) Carry Over IA ko 124,000 - (124,000) Total Revenues `'' $ 10,023,341 $ 8,821,006 $ (1,202,335) Via... � _.: 61. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF EXPENDITURES-BUDGET(BUDGETARY BASIS)AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Expenditures General Government Finance&Administration Salaries-Mayor $ 7,535 $ t •,1 = , $ (640) Salaries-City Clerk 3,635 I. (70) Salaries-City Treasurer 3,635 775 (140) Salaries-Alderman 29,080 ', 1,025 (945) Salaries-Liquor Commissioner 1,011i,,;,,, 500 500 Salaries-City Attorney 500 . £ - 11,503 1,997 , Salaries-Administrative 0-.00 4` ,` t423,968 (10,368) Salaries-Part Time \ ''I 44,049 3,951 Salaries-Overtime 1,51'1 193 1,307 Benefits-Unemploy. Comp.Tax449,000 11,054 (2,054) Benefits-Health Insurance - 495,000 485,203 9,797 Benefits-Group Life Insuranct. 18,000 17,381 619 Benefits-Dental/Vision Asst 50,000 56,788 (6,788) Legal Services 55,000 61,185 (6,185) Audit Fees&Expenses 14,660 14,660 - Accounting Assistant- 7,500 5,820 1,680 Gasb 34 15,000 10,472 4,528 Employee Assis 4,500 2,995 1,505 Codification 5,000 2,744 2,256 Building Ins4.0 607,500 732,877 (125,377) Bond' 2,000 837 1,163 Bon•`_::2' - 1 sts - 18,474 (18,474) ce-Liability&Property 130,312 129,352 960 Con• ,,t, al Services 37,300 35,627 1,673 Special Census 106,351 106,351 - Cable Consortium Fee 30,000 32,828 (2,828) Office Cleaning 34,500 34,196 304 Maintenance-Office Equipment 500 387 113 Maintenance-Computers 8,000 7,743 257 Maintenance-Photocopiers 19,392 19,392 - Facade Program 20,000 9,389 10,611 (Continued) 62. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF EXPENDITURES-BUDGET(BUDGETARY BASIS) AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Telephone $ 20,000 $ 20,21 41 (215) Acctg System Service Fee 7,385 6 .. 600 Cellular Telephone 2,300 ,9 329 Telephone Systems Maintenace 11,000 1 . 2 e '' 2,795 Dues 4,000 3". ,„ 438 Illinois Municipal League Dues 551 ° ,316) 3,867 Subscriptions 400 - r 280 120 Training&Conferences 8,000: NO 8,271 (271) Travel Expenses 19 000 . 10,152 8,848 Public Relations ,100a 14,844 (844) Contingencies i ,'�. 11,416 70,259 Office Supplies E 12,00 11,486 514 Operating Supplies '14,500 15,760 (1,260) Postage&Shipping '''3 10,500 10,798 (298) Printing&Copying '� 13,000 15,177 (2,177) Publishing&Advertising ,81.:117, 3,000 3,248 (248) Marketing-Hotel Tax < , 19,000 20,059 (1,059) IMRF Participants K '� 44,000 43,395 605 Social Security &Med .* 42,500 41,472 1,028 Computer Equip&So 16,500 16,144 356 Office Equipme> 10,000 10,624 (624) 0 City Tax Reba *.„ 1,200 511 689 Nicor Gas 30,000 23,818 6,182 Sales TRZ-® 333,500 324,711 8,789 1- , 100 56 44 lt Total ,.. ce Administration 2,909,111 2,941,292 (32,181) Village Hall&Grounds Salaries-Employees 244,945 241,214 3,731 Salaries-Overtime 1,000 655 345 Contractual Services 58,000 55,523 2,477 Maintenance-Vehicles 4,500 4,615 (115) Maintenance-Office Equip 2,000 545 1,455 Maintenance-Computers 3,500 2,896 604 (Continued) 63. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF EXPENDITURES-BUDGET(BUDGETARY BASIS) AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Wearing Apparel $ 1,100 $ 438 $ 662 Cellular Telephone 2,800 P.' 231 Dues 300 1` ° 55 Training&Conferences 2,500 F 1,509 � Travel Expense 1,000 1 : 874 Books &Publications 200 91 109 Engineering Supplies 3,000 _ 2,797 203 • Office Supplies 2,01 biV.ce 1,997 3 Printing&Copyingx,000 1,619 381 Storm Water Software/Training X00 2,163 2,837 Pick Up Truck rf° 767 23,233 IMRF Participants ' ,8f' 23,475 329 Social Security&Medicare ®,000 19,062 (62) Total Village Hall&Grounds " . �r400,649 361,788 38,861 Total General Administration f_,. 3,309,760 3,303,080 6,680 Public Safety Police Department 4 Salaries-Employees541,000 559,041 (18,041) Salaries-Lieu, rte t 461,525 479,906 (18,381) Salaries-Cop„ 148,496 149,250 (754) 1LY,�B S3 Salaries-amsGuard 18,800 16,308 2,492 )11 Salar Re . - erks 100,307 98,038 2,269 S. i. , ime 25,000 28,457 (3,457) Salci.Overtime 50,000 43,297 6,703 Legal Services 6,300 5,172 1,128 Maintenance-Equipment 8,000 7,947 53 Maintenance-Vehicles 21,000 22,830 (1,830) Maint-Office Equipment 2,500 2,376 124 Maintenance-Computers 2,000 1,932 68 Weather Warning Siren Maint 8,000 5,917 2,083 Wearing Apparel 20,000 20,537 (537) Cops Grant Iv-Vests 2,500 2,829 (329) (Continued) 64. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF EXPENDITURES-BUDGET(BUDGETARY BASIS)AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) ICJIA-Juvenile $ 5,000 $ ' 5,000 Psychological Testing 1,000 1,1,1 l'' ._ - Health Services 3,000 2,73270 Laboratory Fees 1,000a 10 416' - ASF Telephone 20,000 (251) Cellular Telephone 13,000 11,679 1,321 Mtd-Alerts Fee 2,300 «-,_ (.. ,618 318) Dues 2,250 VIN 2,245 5 Subscriptions 300 g 310 (10) Training&Conference19 100 19,910 (910) Travel Expenses �"" ° 0 8,969 31 Community Relations 5,2 .i 5,102 148 Police Commission , ° 1,000 10,923 77 Tuition Reimbursement '‘.1;1:1' - 14,000 14,555 (555) Police Recruit Academy , ' 10,500 10,484 16 Gun Range Fees '6"6-4V61-42. 625 622 3 SRT Fee 2,000 2,000 - Office Supplies 4, ` 6,500 6,317 183 4 Operating Supplies 4, 15,750 15,361 389 Postage&Shipping . 3,000 1,812 1,188 Printing&Copy 4,500 4,839 (339) Publishing . `v 1,000 889 111 Gasoline 33,000 34,384 (1,384) Ammu -o; 5,000 4,905 95 � ' " c ants 10,101 8,996 1,105 Som ri wins Medicare 102,575 108,714 (6,139) Police:w ion 207,000 206,231 769 Computer Equip&Software 8,500 8,431 69 Bike Patrol 2,000 1,003 997 Total Police Department 1,933,579 1,960,107 (26,528) Total Public Safety 1,933,579 1,960,107 (26,528) (Continued) 65. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF EXPENDITURES-BUDGET(BUDGETARY BASIS)AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Public Works Building&Zoning 4.Legal Services $ 50,000 $ (19,835) Contractual Services 190,000 :3, 6,323 Planning Consultant 48,000 6 f s 1,550 Economic Development 45,000 1 ,000 - joiritDues 200 y, 100 100 Operating Supplies 1,8t�€ .: 1,666 134 Printing&Copying 700 697 3 Publishing&Advertising 000 7,215 785 Books&Maps `�,, 50 1,149 1,851 Total Building&Zoning ;_,. •6, 355,789 (9,089) Streets &Alleys Salaries-Employee It V 156,643 155,791 852 Salaries-Part Time 5,500 2,339 3,161 Salaries-Overtime18,000 14,008 3,992 Engineering 120,000 49,496 70,504 Inspections&License, 100 20 80 Contractual Services #_ ,v 2,000 1,275 725 Maintenance- 6 t r I!!en,„,,,,,..., 10,000 7,087 2,913 •- Maintenaniffc 11,000 8,614 2,386 Mamten` ° -'`° ' ignals 22,000 11,734 10,266 Main. •e ► Lights 20,500 17,102 3,398 rm Sewer 5,000 2,716 2,284 W [ g Ap•arel 5,800 4,779 1,021 Ren Lquipment 1,500 600 900 Electricity 47,000 52,870 (5,870) Cellular Telephone 2,600 1,885 715 t, Street Lighting 4,500 - 4,500 Training &Conferences 5,600 1,550 4,050 Operating Supplies 9,500 5,578 3,922 Gasoline 20,000 19,859 141 Hand Tools 1,500 292 1,208 I ;' i (Continued) 66. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF EXPENDITURES-BUDGET(BUDGETARY BASIS)AND ACTUAL GENERAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Gravel $ 5,500 $ 2,57 $ 2,925 IMRF Participants 17,587 16 a„ -_ 1,070 Social Security&Medicare 13,780 156 Mosquito Control 27,572 4,238 Maint Supplies-Street 15,000 ; ., t, 5,251 Safety Equipment 1,000 " 993 7 Bristol Ridge Road 2,690,00052,614 1,337,386 Street Rehab Projects 234,000 ' A `° = 201,315 32,685 In Town Road Program 5 `,896 . 27,304 494,592 Tree&Stump Removal M.X000 V11,650 18,350 Fox Hill SSA Expenses 1,163 (1,163) Sidewalk Construction -x35,000 20,814 14,186 Total Streets &Alleys (.� � fc i,078 2,039,247 2,020,831 Health&Sanitation y g -ter) 502,000 506,061 (4,061) Garbage Services :, Leaf Pickup Aa 4,000 5,120 (1,120) Total Health&Sanitation506,000 511,181 (5,181) N Total Public Works , �` � 4,912,778 2,906,217 2,006,561 41, Total Expenditures $ 10,156,117 $ 8,169,404 $ 1,986,713 <-,-.''''' 67. CITY OF YORKVILLE,ILLINOIS COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS April 30,2005 Special Revenue Funds Police Public Works Parks&Recreation Equipment Equipment Equipment Land Land Motor Fuel Capital Capital Capital Cash Acquisition Tax Fund Fund Fund Fund Fund Fund ASSETS Cash and Equivalents $ 416,760 $ 123,847 $ 187,326 $ 18,777 $ ,206 $ 213,618 Receivables: Property Taxes Receivable - - - - - - Intergovernmental Receivables 41,999 - - - Accounts Receivable - - - - Interfund Receivable 13,347 - - +000 - - Other Assets - - - - - Total Assets $ 472,106 $ 123,847 $ 187,326 $ ',, ' 453,206 $ 213,618 LIABILITIES AND FUND BALANCES Liabilities: Accounts Payable $ 48,925 $ 54,597 $ 3,086 $ 10,769 $ - Accrued Payroll - - - - - Deferred Revenue - - - - - - Interfund Payable - - - - - - Compensated Absences - - - - - - • Total Liabilities 48,925 54,5• 5 13,086 10,769 - Fund Balances: Reserved for Capital Purposes - 186,721 65,691 442,437 213,618 Unreserved Special Revenue Funds 423,181 - - - - Debt Service Fund - - - - Capital Projects Fund , ;•, ,; - - - - - Total Fund Balancesjk , :r 69,250 186,721 65,691 442,437 213,618 Total Liabilities and Fund Balances $, 4• "4. 123,847 $ 187,326 $ 78,777 $ 453,206 $ 213,618 68. Capital Projects Total Fund Total Parks& Working Fox Nonmajor Municipal Nonmajor Recreation Cash Library Industrial Special Debt Building Governmental Fund Fund Fund Fund Revenue Funds Service Fund Fund Funds $ 240,566 $ - $ 405,878 $ 11,817 $ 2,071,795 $ 41,274 $ - 15 2,113,069 - - 357,535 - 357,535 - 4 .. 357535 - - - - 41,999 - 41,999 - - - - - - 4-4' 2816 58,395 - - - 131,742 ;'. 131,742 2,597 - - - 2,597 .� 2,597 $ 301,558 $ - $ 763,413 $ 11,817 $ 2,605,668 $ 41,274 $j $ 2,649,758 $ 30,081 $ - $ 29,943 $ - $ 188,006 $A,.,4` • f, 6 „ 4,199 $ 219,561 29,241 - 6,219 - 35,460 35,460 38,678 - 357,535 - 396, s - 396,213 57,213 - 12,907 - 70,1 is, V - 248,885 319,005 : 3,989 - - - 4.114,4-4.. - - 3,989 159,202 - 406,604 - { 693,788 27,356 253,084 974,228 - - - "-m 717 - - 977,717 142,356 - 356,809 1 "9163 - - 934,163 - - i k�$`' - 13,918 - 13,918 �a ;' (250,268) (250,268) ote 142,356 - 356,809 •'°?,. mac•" ,817 1,911,880 13,918 (250,268) 1,675,530 $ 301,558 $ - $ 763,413 $ 117 $ 2,605,668 $ 41,274 $ 2,816 $ 2,649,758 <" s ttlfg Ar- 69. CITY OF YORKVILLE,ILLINOIS COMBINING BALANCE SHEET COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES Year Ended April 30,2005 Special Revenue Funds Police Public Works Parks&Recreation Equipment Equipment Equipment Land Land Motor Fuel Capital Capital Capital Cash Acquisition Tax Fund Fund Fund Fund Fund Fund Revenues Property Taxes $ - $ - $ - $ - $ - $ - Motor Fuel Tax 266,318 - - _ i. _ Other Taxes - - - - - - Licenses,Permits&Fees - 72,300 212218 1,400 ->0 - Fines - - - _ Investment Income 6516 - - t. - - Contributions - 4,087 _ _ Grants - 27,458 - - 100,000 Other Revenue - - - - - Total Revenues 272,834 103,845 212,218 , .,° 294,280 100,000 Expenditures 4 . Current Public Works 340,869 - - - - - Library - - - •x - - -11, Parks and Recreation - - 'AVAIL - - 423,755 560 Community Development - is) - - - Capital Outlay - 141 c X461 83,082 - - Debt Service-Principal - - - - Debt Service-Interest and Fees - - - - - - Total Expenditures 340,869 ,, I 382,061 83,082 423,755 560 ,aF Excess(deficiency of revenues over(under)expenditures (6.8 3 ° -, ,m 51) (169,843) (77,533) (129,475) 99,440 - Other Financing Sources Proceeds from Sale of Assetsit - 4,510 - - _ Transfers In 102035 80,000 118,600 - 100,000 Transfers Out 4 ' , -4 3,152 - 122 000 - Total Other FinancingSources ,58 28 83 84 10 118 600 � ,8 5 (122000) 100,000 4.40. 447V Net Change in Fund B -' (77,622) (7,468) (85,333) 41,067 (251,475) 199,440 Fund Balances at be;,111.44:4; p r- 500,803 76,718 272054 24,624 693,912 14,178 Fund Balance• $ 423,181 $ 69,250 $ 186,721 $ 65,691 $ 442,437 $ 213,618 K 70. Capital Projects Total Fund Total Parks& Working Fox Nonmajor Municipal Nonmajor Recreation Cash Library Industrial Special Debt Building Governmental Fund Fund Fund Fund Revenue Funds Service Fund Fund Funds $ - $ - $ 300,853 $ 34,089 $ 334,942 $ - $ - 334,942 - - - - 266,318 - 266,318 - - 3,467 - 3,467 3,467 182,421 - 97,096 - 859,715 - 140,20' ;.999,915 - - 3,635 - 3,635 - 3,635 3,486 - 3,455 1,137 14,594 - 14,594 17,343 - 6,574 - 28,004 • 28,004 xa 1,000 - 10,977 - 143,584 �, �'„-� 143,584 44,666 2,140 46,806 128,924 ,`, - 175,730 248,916 - 428,197 35,226 1,701,065 128,924 t ;1;40,200 1,970,189 - - - - 340,8 .,r - 340,869 - - 395,944 - 395,9 - - 395,944 1,015,020 - - - 1 - - 1,439,335 - - - 702 702 ,tt, - - 702 - - - - e s ,339 � 106,721 712,060 - - - 55,000 % 230,701 - 285,701 - - - 24 + ;`• v ;404,21h 130,573 - 154,865 1,015,020 - 395,944 79,4415''''-',' 2,861481 361,274 106,721 3,329,476 -;‘,400 4 (766,104) r 32,253 4. 10 (1,160,416) (232,350) 33,479 (1,359,287) - - '''''' ,19.,:w - 4,510 - - 4,510 794,036 - F 4 9,587 1,230,507 897,897 97,000 2,225,404 (111,569) , <. "k - (316,308) (667,169) - (983,477) 794,036 (111,569) '","2.6,24',„:' 9,587 918,709 230,728 97,000 1,246,437 IS 27,932 11 ,569 < .. • b8,502 (35,181) (241,707) (1,622) 130,479 (112,850) 114,424 041"t 11 298,307 46,998 2,153,587 15,540 (380,747) 1,788,380 z z- $ 142,35B",,, ." $ 356,809 $ 11,817 $ 1,911,880 $ 13,918 $ (250,268) $ 1,675,530 1 `ce 71. MOIL CI'T'Y OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET (BUDGETARY BASIS) AND ACTUAL-MOTOR FUEL TAX FUND Year Ended April 30,2005 Variance Final Positive Budget Actual 4fr (Negative) Revenues Motor Fuel Tax $ 267,442 $ 266111 ��. $ r (1,124) Investment Income 5,000 e 5 • 1,516 Carry Over 500,803 (423,181) Total Revenues 773,245 .!:,',45 6 (422,789) Expenditures Streets &Alleys 763,6 340,869 477,789 Total Expenditures .B ; 340,869 422,789 4t'''''',V1t,t, Excess (deficiency) of revenues over (under) expenditures 87 9,587 - s Other Financing Sources (Uses) Transfers In - - - Transfers Out (9,587) (9,587) - Total Other Financing So it es (9,587) (9,587) - Net Change in Ful, Bal: $ - _ - $ - �x Fund Bal et a'- z g of year 500,803 Bud eta e g r expended (77,622) Fund Balan tl at end of year $ 423,181 , 72. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-POLICE EQUIPMENT CAPITAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Licenses,Permits&Fees Police Development Fees $ 75,000 $ 72,300 $ 2,700) Contributions Donations 500 387 (113) K-9 Donations 1,700 1,7t - In-car Video Donations 2,000 �� a - X00(1 . Total Contributions 4,200 47 c (113) Grants 30,000 41, �, (2,542) Carry Over 76,71 ' 7,468 (69,250) Total Revenues /14918 111,313 (74,605) Expenditures Capital Outlayf,_; . Police Equipment Lethal/Non-Lethal Weapons' - 6,500 6,493 7 Equipments `` 66,551 64,578 1,973 K-9 Equipment 1,700 1,389 311 Car Build Out 23,360 23,241 119 l'VkVehicles .� 45,500 44,495 1,005 Reserve 14, 72,190 - 72,190 ek s 215,801 140,1% 75,605 Total Expert. Exc d .- revenues Ind .enditures (29,883) (28,883) 1,000 he g Sources(Uses) Bale o Assets 1,000 - (1,000) ansfers In 102,035 102,035 - ransfers Out (73,152) (73,152) - Total Other Financing Sources(Uses) 29,883 28,883 (1,000) Net Change in Fund Balance $ - - $ - Fund Balance at beginning of year 76,718 Budgeted carry over expended (7,468) Fund Balance at end of year $ 69,250 73. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-PUBLIC WORKS EQUIPMENT CAPITAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Licenses,Permits &Fees Development Fees $ 220,000 $ 212,2 $ ' ,x (7,782) Carry Over 272,054 (186,721) Total Revenues 492,054 ;97, 1 (194,503) Expenditures Capital Outlay Public Works Equipment VehiclesAt, 6,•• - 169,949 6,956 ,r. Skidsteer Trailor00 3,250 250 Truck Accessories ' E'(0 1,550 3,450 Skidsteer Grader .,300 6,250 50 Mower21,000 21,000 - Leaf Chopper/Vac 1 • 35,557 - 35,557 Street Sweeper 150,000 144,505 5,495 Public Works Building Ad• •0. 90,000 - 90,000 Reserve/Furture B • • • 88,302 35,557 52,745 Total Expenditures 576,564 382,061 194,503 Excess (deficien ':it e=. 1,1W over(under,,,e, 4 _' (84,510) (84,510) - - f '' Other ; ., •> es (Uses) ' P • o• . e of Assets 4,510 4,510 - TransIn 80,000 80,000 - Total Othef Financing Sources (Uses) 84,510 84,510 - Net Change in Fund Balance $ - - $ - Fund Balance at beginning of year 272,054 Budgeted carry over expended (85,333) Fund Balance at end of year $ 186,721 1'; 74. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-PARKS AND RECREATION EQUIPMENT CAPITAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Licenses,Permits&Fees $ 2,000 $ 1,400 A (600) Grants 4,1494,1 - Carry Over 24,624 - (24,624) Total Revenues 30,773 ,549 (25224) Expenditures ,� -eP Capital Outlay Park Equipment Contingency1. 0 I ` - 1750 Pick Up Truck 8 :.1 26561 60,000 Computer Workstations 7,372 (547) Player Benches 9,01 o 7,863 1,137 Riverfront Playground ,� 3,114 886 Playground Repairs =' - NI 2,000 1,990 10 Sign Replacements �, 3,000 347 2,653 Mower 19,857 19557 - Beecher Pathway ,4fir" - t 9,480 9,480 - Recreation Equipment .., 6,600 6,198 402 Total Expenditures 149,373 149,373 83,082 66,291 4.ki Excess(deficiency)of revenues '4 , u over(under)expenditure (118,600) (77,533) 41,067 Other Financing S•ur 7se ) Transfers , 118,600 118,600 - Total Otherr:K. :ett,t, • rces(Uses) 118,600 118,600 - Net Chang t! and Balance $ - 41,067 $ 41,067 Fund Balance at beginning of year 24,624 Budgeted carry over expended - Fund Balance at end of year $ 65,691 75. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-LAND CASH FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Licenses,Permits&Fees Land Cash-Other $ 354 $ 140 - Greenbriar-Land Cash 5,355 A (3213) Prairie Garden-Land Cash - 4,725 Country Hills-Land Cash 15,380 (269) Fox Highlands-Land Cash 3,000 •....,k ,WA 4.#4 .14- 6,164 Fox Highlands Duplex-Land Cash 15,000 160 (840) Sunflower-Land Cash 15,000 4 '`'x'15,236 236 River's Edge-Land Cash 20,131 ._` 21,472 1,342 White Oak Unit 3&4-Land Cash •061,406 - Kyln'S Crossing-Land Cash <_iI 0 2,493 (507) Foxfield(2nd Edition)-Land Cash - 1,688 1,688 Wildwood-Land Cash 1.44, 1,s i 1,836 836 Heartland-Land Cash , 0 15,000 - Kyln's Ridge-Land Cash 55;000 58,170 8,170 Heartland Circle-Land Cash = '30,000 44,000 14,000 Grand Reserve-Land Cash 100,000 49,716 (50,284) ti Montalbano Homes Land Cash15,000 14,868 (132) Whispering Meadows 25,000 6,203 (18,797) Prairie Meadows(Menard Res) 286,230 - (286,230) Cornerstone - 16,536 16,536 Total Licenses,Permits&Fees600,855 294,280 (306,575) Grants OSLAD-Gran - 74,000 (74,000) Carry ! 4e, 693,912 251,475 (442,437) Total Rev ;: , 1,368,767 545,755 (823,012) Expenditures Parks and Recreation Land Acquisition Riverfront Equip Improvement 55,000 50,575 4,425 Greenbriar 3,000 - 3,000 Countryhills 125,000 124,957 43 Sunflower 90,000 4,200 85,800 Rivers Edge 150,000 148,522 1,478 (Continued) 76. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-LAND CASH FUND Year Ended April 30,2005 Variance Final Positive Budget Actual _Negative) Rivers Edge Park#2 $ 10,000 $ - $ 10,000 Cannonball Estates/Kylin 120,00013,3091 106,691 Heartland Circle 5,0005,000 Cannonball Hill/Kylyn's - .6 (966) Town Square 10,000 '41 10,000 Grande Reserve Park 100,000 .E 2• ~ 57,709 Prairie Meadows (Menard Res) 5,000 5,000 Elsie Louise Gilbert Park 60,000 F ,852 53,148 Whispering Meadows(K.Hill) 5,000 ,, z - 5,000 WindettRidge 20,0004-,, 19,534 466 Park Building 30 000 7,750 22,250 Reserve 45067 "' 4,799 453,968 Total Expenditures , . 7 423,755 823,012 Q. Excess(deficiency)of revenues :_ over(under)expenditures .;;,, ,000 122,000 - Other Financing Sources(Uses) 4m� -4-,vp �� Transfers Out ,�' (122,000) (122,000) - Total Other Financing Sources(Uses) (122,000) (122,000) - <,,c,*;:=' rN Net Change in Fund Balance $ - - $ - vi Fund Balance at be 4..� ear - 693,912 Budgeted carry ov - de'. (251,475) a4 Fund Balance4- e y $ 442,437 4., 77. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-LAND ACQUISITION FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Grants $ 100,000 $ 100,000 - Carry Over 14,078 , (14,078) Total Revenues 114,078 t 00, t t, (14,078) Expenditures Parks and Recreation Land Acquisition 214,078560 213,518 Total Expenditures 214,078 560 213,518 Excess(deficiency)of revenues over(under)expenditures 1 1 4,i t t 99,440 199,440 'It Other Financing Sources(Uses) ,. " Transfers In r x,000 100,000 - Total Other Financing Sources(Uses) 100,000-#.*; 100,000 - Net Change in Fund Balance - 199,440 $ 199,440 '; Fund Balance at beginning of ye ' < > 14,178 Budgeted carry over expended - Fund Balance at end o£ 'ar x $ 213,618 ' 6 . 78. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-PARKS AND RECREATION FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Licenses,Permits&Fees Fees For Programs $ 155,125 $ 165,924plic 10,799 Concessions 10,000 •..7 1 (709) Beecher Bldg Fees 3,500 `i < 3,645 Day Trips - 4104 61 Total Licenses,Permits&Fees 168,625 , 2;421� 13,796 ` 3,486 1,986 Investment Income 1,500 �� =` .� Contributions Donations 12,000 17,043 5,043 Tree Donations -47.70 300 (450) Total Contributions _ 12,75017,343 4,593 t Grants i ? Youth Services Grant . Zifr ¢`<' 3,500 1,000 (2,500) Total Grants 'e,,,... 3,500 1,000 (2,500) Other Revenue `il5�x Farmers Market ` g E 1,000 905 (95) Rental Income \ & ; 3,600 6,725 3,125 Miscellaneous Income ': h - 100 100 Vending Machine Inge ' , 650 685 35 Golf Outing Revenue 36,251 36,251 - Total Other Revenu--1,:%.:r ."0-`'.- 41,501 44,666 3,165 Carry I r 25,857 - (25,857) rel Total Revenues 253,733 248,916 (4,817) Expenditures Parks and Recreation Park Operations Salaries-Employees 272,176 244,790 27,386 Salaries-Part-Time 45,000 32,874 12,126 Salaries-Overtime 8,000 7,474 526 Master Plan 10,000 9,973 27 Park Contractual 10,000 7,642 2,358 Maintenance-Equipment 5,000 5,773 (773) (Continued) 79. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-PARKS AND RECREATION FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Maintenance-Parks $ 30,000 $ 33,011 $ (3,011) Wearing Apparel 5,000 5,525 (525) Rental-Equipment 1,500147 24 Cellular Telephone 4,000 1,259 Land Developer 23,500 .0 . ` (4,312) Legal Expenses 4,000 , Lt 2,290 Professional Growth/Subscrpt 2,500y 335 Travel Expense 2,000 68:v (688) Continuing Education 3,000 . ,732 1,268 Office Supplies 1,000 °- 662 338 Operating Supplies 20,000‘11111" 20,168 (168) Gasoline ®00 ¢ - 2,000 Hand Tools ,• 1 1,923 77 Christmas Decorations 4•} `1 3,998 2 Public Decoration 2,000', 2,648 (648) IMRF Participants6 " 8 24,050 2,628 Social Security/Medicare ' ,000 22,606 2,394 Office Equipment '" 27,000 - 27,000 Flowers/Trees 5,500 5,396 104 Total Park OperationsA. :_ " 540,854 468,837 72,017 Recreation Employee Salaries 212,971 227,795 (14,824) Concession Staff14, 5,000 4,749 251 Salaries-Instructor •actu., 80,800 104,398 (23,598) g Salaries-Recorx -` 3,000 2,192 808 Maintenan ..04-s 6,500 5,234 1,266 Main a 1,000 804 196 Main's - �� o��-. quipment 5,000 3,985 1,015 Y� ': i ,errant Expenses 3,000 458 2,542 Te:.Th Cne/Internet 827 609 218 Cellu -lephone 3,500 2,306 1,194 Portable Toilets 4,000 3,215 785 Publishing/Advertising 24,000 23,967 33 Books/Publications 750 360 390 Beecher Deposit Refund 6,000 9,014 (3,014) Dues 2,500 1,543 957 Professional Growth/Subscript 7,300 4,740 2,560 Travel Expense 2,000 3,111 (1,111) Office Supplies 6,000 5,292 708 Program Supplies 37,810 39,697 (1,887) I" (Continued) 80. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL PARKS AND RECREATION FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Operating Supplies 3,0002,984 16 Recreation Equipment $ 2,500 $ 2,503 :7; (3) Postage&Shipping 4,000 7,0 (3,050) Gasoline 800 t (382) Mileage 750 (68) Golf Outing Expenses 19,166 •,A (91) Concessions 10500 g 590 Scholarships/Prog Refund 1,500808 692 lit 4:-Program Refund 6,500 .j. ,856 (2,356) RF Participants 19,10 AI - 20,756 (1,655) Social Security/Medicare 21,500 - 23,162 (1,662) Computer Equip&Software t,g40 5,428 212 Total Recreation 1 5 546,183 (39,268) Total Expenditures 769 1,015,020 32,749 Excess(deficiency)of revenues ` 4 over(under)expenditures G94,036 (766,104) 27,932 7 Other Financing Sources(Uses) I Ra Transfers In 794,036 794,036 - Transfers Out - - - Total Other Financing Sourceses 794,036 794,036 - fix. Net Change in Furcal_B` n t #„,N. $ = 27,932 $ 27,932 Fund Balance, • ,,, ®~ : •'ear 114,424 Fund . t year $ 142,356 81. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-LIBRARY FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Property Taxes $ 301,915 $ 300,853 $ (1,062) Other Taxes Personal Property Replacement Taxes 2,5003,467 967 u. I. Licenses,Permits&Fees Development Fees-Building 67,000 :75 4 (24,125) Development Fees-Books 67,000 (24,125) Copy Fees 900 396 Library Subscription Cards 8,000 9 0, a'. 2,050 Total Licenses,Permits&Fees 142,900 V o' (45,804) Fines 3,000 ,, 3,635 635 Investment Income 3,455 705 ..,g, ,,... Contributions Memorials -U0 6,574 5,074 Grants Library Per Capita Grant 7,700 10,977 3,277 ,; Other Revenue0 Rental Income - . 1,000 1,029 29 Sale of Books " � 500 1,111 611 Total Other Revenue b 1,500 2,140 640 *., yi Carry Over ''R n 166,300 - (166,300) Total Reven . , 630,065 428,197 (201,868) Expert Lib -4r, , x.,. .• ,. s oyees 200,000 140,341 59,659 <& ce oup '•lth Insurance 45,000 38,455 6,545 roup Life Insurance 1,500 1,052 448 tal&Vision Assistance 4,000 2,938 1,062 Bonding 2,000 633 1,367 Attorney 3,000 - 3,000 Contract Services 3,000 600 2,400 Maintenance-Bldg/Janitorial 5,000 4,862 138 Maintenance-Office Equipment 3,000 2,921 79 Maintenance-Photocopier 1,000 168 832 Electricity 2,500 1,033 1,467 Telephone 1,700 1,294 406 Subscriptions 4,000 2,350 1,650 Training&Conferences 1,500 749 751 Public Relations 1,000 677 323 (Continued) 82 CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET(BUDGETARY BASIS)AND ACTUAL-LIBRARY FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Employee Recognition $ 2,000 $ 930 $ 1,070 Contingencies 12,411 282 12,129 Library Supplies 8,000 7,065 935 Custodial Supplies 6,000 2,480 3,520 Postage&Shipping 1,000 629 371 Publishing&Advertising 1,000 77 923 Rs Mileage 1,000 5� �'`'; - 499 Videos 5,500 1 :2 4,218 Alarm Monitoring 1,000 4 24 Library Programming 10,000 , e 5 3,915 Library Board Expenses 1,000 *71,000 Books-Adult 11,000 „� (997) Books Juvenile 11,000 47': 'i 11,e (96) Books-Audio 11,000 47 kk‘,375 8,625 Books-Reference 12,000 iFs' 9,889 2,111 Books-Development Fee 124,,.`_ p e . 22,611 102,035 Memorials/Gifts 7,786 (924) Bldg-Development Fees 9:,:. L' 80,757 17,938 DvIRF Particpants ,,, , 9,000 c 8,354 646 Social Security/Medicare 11,168 3,832 Automation300 11,531 18,469 Total Expenditures ,, rt 6,314 395,944 260,370 Excess(deficiency)of revenues � ' over(under)expenditures 4 (26,249) 32,253 58,502 Other Financing Sources(Uses)_ ' , Transfers In 44 - 26,249 26,249 Net Change in Fund.Balance 14 $ - 58,502 $ 58,502 Fund Balancbe t c,year 298,307 Budgeted r y - ed - N °' Fund ° d erdd. year $ 356,809 83. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET (BUDGETARY BASIS) AND ACTUAL-FOX INDUSTRIAL FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Revenues Property Taxes $ 34,068 $ 34 $ . 21 sr Investment Income 1,000 . 1 r. 137 Carry Over 34,852 ,85,= - Total Revenues 69,920 �;-71 Pr8 158 Expenditures ,i' Community Development Adminsitration Fees 214 - Reserve-Future Bond Pymts 488 (488) Debt Service Principal A, 1;£000 55,000 - a Interest . K 4,293 24,292 1 Total Expenditures ,;'sty 79,507 79,994 (487) Excess (deficiency) of reven over (under) expenditur . (9,587) (9,916) (329) Other Financing Transfers In 9,587 9,587 - Total Other cin; urces (Uses) 9,587 9,587 - Net Ch F d Balance $ - (329) $ (329) Fund Balance at beginning of year 46,998 Budgeted carry over expended (34,852) Fund Balance at end of year $ 11,817 84. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET (BUDGETARY BASIS) AND ACTUAL-DEBT SERVICE FUND Year Ended April 30,2005 Variance Final Positive Budget Actual 4 (Negative) Revenues Other Revenue $ 115,000 $ 128, . ; . $ 13,924 Carry Over 15,540X22 N, (13,918) Total Revenues 130,540 Expenditures � , Debt Service " 'c Principal 382,k t, 230,701 152,196 Interest 61‘00. 130,573 514,967 Total Expenditures FN, ;;.,437 361,274 667,163 Excess (deficiency) of revenues over (under) expenditures 897,89 (230,728) 667,169 r,, -7&‘" Other Financing Sources (Uses) Transfers In 897,897 897,897 - Transfers Out 'I - (667,169) (667,169) u. Total Other Financinrces? Uses ) 897,897 230,728 (667,169) .,..1* ...1‘,.•/ Net Chane ��ce $ - - $ - d, Fund 'i',,,,.„,..., - g of year 15,540 Bud ete d LTi over expended 1,622 g xP ( ) .'•-,— Fund Balance at end of year $ 13,918 85. CITY OF YORKVILLE, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET (BUDGETARY BASIS) AND ACTUAL-MUNICIPAL BUILDING FUND Year Ended April 30, 2005 Variance Final Positive Budget Actual 451 (Negative) Revenues Licenses, Permits &Fees $ 140,000 $ 140 $ 200 Carry Over - L - Total Revenues 140,000 1- ; „>z. " 200 , Expenditures Capital Outlay 237,000 43/41::::1:;':':0;,721 06,721 130,279 Total Expenditures 237,0! 106,721 130,279 Excess (deficiency) of revenues over (under) expenditures , 4„,,,„, 9 '( 33,479 130,479 Other Financing Sources (Uses) Transfers In 97,000 97,000 - Total Other Financing Sources 97,000 97,000 - Net Change in Fund Balance,_ $ - 130,479 $ 130,479 Fund Balance at e r;.' g year (380,747) Budgeted car` " •, t'-4:-', ded - Fund 13 re at.d of year $ (250,268) 86. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENSES AND CHANGES IN NET ASSETS BUDGET(BUDGETARY BASIS)AND ACTUAL-SANITARY IMPROVEMENT&EXPANSION FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Operating Revenues Charges for Services $ 1,091,200 $ 642,1' $ (449,005) Licenses,Permits &Fees 1,380,000 9 0 (467,820) Carry Over 9,459,809 2,3 ,I-, (7,133,205) Total Operating Revenues 11,931,009 '•, I,,•�, (8,050,030) Operating Expenses 44,NCost of Sales 11,502,70 °' . 5,68,611 5,634,094 Administration - - Depreciation ,1 ,: - - Total Operating Expenses - 411,5027 ,705 5,868,611 5,634,094 Operating Income(Loss) 4a" ---428,304 (1,987,632) (2,415,936) . .---4,40, Nonoperating Revenues(Expenses) Interest Expense - - - k Amortization Expense �3 - - - Investment Income 65,000 68,819 3,819 Total Nonoperating Revenues(Foe t ` 65,000 68,819 3,819 Income(Loss)Before Transfers ,. .- £ 493,304 (1,918,813) (2,412,117) Transfers ,,,, Transfers In ,4- 150,000 150,000 - TransfersY (643,304) (1,842,678) (1,199,374) Total Tr � , (493,304) (1,692,678) (1,199,374) Change in Vssets $ - (3,611,491) $ (3,611,491) Net Assets at beginning of year 9,459,809 Budgeted carry over expended (2,326,604) Net Assets at end of year $ 3,521,714 87. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENSES AND CHANGES IN NET ASSETS BUDGET(BUDGETARY BASIS)AND ACTUAL-WATER IMPROVEMENT&EXPANSION FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Operating Revenues Charges for Services $ 1,180,000 $ 654,071, - (525,929) Carry Over 2,387243 2,387243 Total Operating Revenues 3,567,243 6 1. ' (2,913,172) - Operating Expenses Cost of Sales 8550,860 ''® , 0`9 7,583,151 Administration - - - Depreciation ,," - - Total Operating Expenses 8,550,86tb 967,709 7,583,151 Operating Income(Loss) Mt.,61 (313,638) 4,669,979 Nonoperating Revenues (Expenses) _A Other Revenue62,980 62,980 - Grant Revenue '' 950,000 950200 200 Interest Expense - - - { Amortization Expense - - - Investment Income 65,000 77,377 12,377 Total Nonoperating Revenues( 1,077,980 1,090557 12,577 Income(Loss) Before Transfer (3,905,637) 776,919 4,682,556 Transfers Transfers In '', 70,000 70,000 - Transfers,el' " (564,363) (3,651255) (3,086,892) Total T ''''- ''''' ..itie (494,363) (3581255) (3,086,892) Change C �et Assets $ (4,400,000) (2,804,336) $ 1,595,664 Net Assets at Beginning of Year 2,387,243 Net Assets at End of Year $ (417,093) r 88. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENSES AND CHANGES IN NET ASSETS BUDGET(BUDGETARY BASIS)AND ACTUAL-WATER FUND Year Ended April 30,2005 Variance Final Positive Budget Actual fNegative). Operating Revenues Charges for Services $ 1,089,000 $ 1,150,515 , 61,515 Carry Over 1,540,418 - 1,540,418 Total Operating Revenues 2,629,418 1,150 11,478,903) Operating Expenses Cost of Sales 2,185,892 6 ' 1,527,464 Administration 153,626 '6 42,210 Depreciation - 201,590 (209,590) Total Operating Expenses 2,339,518 X979,434 1,360,084 Y to r Operating Income(Loss) 428,.E'.00 171,081 (118,819) Nonoperating Revenues(Expenses) "� "' Other Revenue A., tz 22,100 24,899 2,799 Interest Expense - (379,114) (379,114) Amortization Expense SI. - (1,729) (1,729) Developer Donations e ' v' - 5,805,000 5,805,000 Investment Income ' 8,000 12,870 4,870 Total Nonoperating Revenues Ax,. ses .. ° 30,100 5,461,926 5,431,826 41 Income(Loss)Before Tr. V, n 320,000 5,633,007 5,313,007 'n Transfers ' ,` Transfers In - 3,451,255 3,451,255 Transfers (320,000) (320,000) - Total -rxm; (320,000) 3,131,255 3,451,255 Chan __ar Net Assets $ - 8,764,262 $ 8,764,262 Net Assets at Beginning of Year 610,109 Net Assets at End of Year $ 9,374,371 89. Lit Y OF YORKVILLE,ILLINOIS SCHEDULE OF REVENUES,EXPENSES AND CHANGES IN NET ASSETS BUDGET(BUDGETARY BASIS)AND ACTUAL-SEWER MAINTENANCE FUND Year Ended April 30,2005 Variance Final Positive Budget Actual (Negative) Operating Revenues Charges for Services $ 446,800 $ 512,690 65,890 .cliCarry Over 478,506 (478,506) Total Operating Revenues 925,306 512 1. 412,616 Operating Expenses Cost of Sales 835,306 20. 633,584 " Administration - , ' - Depreciation I,_,577 (102,577) Total Operating Expenses 835,306304,299 531,007 tt 4 Operating Income(Loss) - �0 208,391 118,391 Nonoperating Revenues (Expenses) a Interest Expense - (249,987) (249,987) Amortization Expense - (2,939) (2,939) Investment Income ' i.y 10,000 13,018 3,018 Total Nonoperating Revenues(Expenses Z- =' 10,000 (239,908) (249,908) �r Income(Loss)Before Transfe .-,,. N. 100,000 (31,517) (131,517) Transfers `` Transfers In - 1,502,180 1,502,180 Transfers Ou ' .e (100,000) (100,000) - Total Transf- (100,000) 1,402,180 1,502,180 M -•. $ - 1,370,663 $ 1,370,663 Net As . at Beginning of Year (1,327,235) Net Assets at End of Year $ 43,428 r- f- 90. CITY OF YORKVILLE,ILLINOIS SCHEDULE OF ASSESSED VALUATIONS,TAX RATES, TAX EXTENSIONS AND TAX COLLECTIONS APRIL 30,2005 0''4 Tax Years .104 2003 2002 2001 2000 1999 1998 Assessed Valuations Farm $ 9 5571^i; $ 1,128,633 $ 700,520 $ 815,985 $ 768,854 $ 692,281 $ 636,939 Real Estate Lots 2337,538200,663,326 164,461,506 134,511,183 116,881,878 109,711,442 104,124,981 Railroads 1 2; 18,084 12,718 10,966 12,995 8,345 6,702 Total Assessed `'' Valuations $ 238,356,4 $,,te201,810,043 $ 165,174,744 $ 135,338,134 $ 117,663,727 $ 110,412,068 $ 104,768,622 Tax Rates General Fund: General Corporate 0.0239 b 11, i 0.1990 0.2205 0.3155 0.2893 0.2964 Garbage 0.1332 0.1 3 40.1151 0.1211 0.1411 0.1504 0.1498 Police Protection 0.0750 0.0750 - Vial.;3 0.0750 0.0750 0.0748 0.0742 Crossing Guard 0.0042 0.0047 4 tk r' t 34 % 0.0035 0.0036 0.0037 0.0045 Illinois Municipal Retirement N' . ru Fund and Social Security 0.1865 0.1612 0.1451 0.1961 0.2208 0.2195 Liability Insurance . 0.0525 0.0562 0.q. r 0.0520 0.0551 0.0662 0.0514 Audit 0.0062 0.0098 0.011 '`- c ',, 4,0119 0.0128 0.0150 0.0158 Unemployment Tax 0.0038 0.0058 0.0089 - 09,93 0.0115 0.0118 0.0125 Police Pension 0.0973 0.1028 0.1083 v, 4'1.403k - - - Total General Fund 0.5826 0.6395 0.7248 0.7686 " 0.8107 0.8320 0.8241 Library Fund 0.1500 0.1500 0.1426 0.1 el t 0.1606 0.1497 0.1565 Total Tax Rates 0.7326 0.7895 0.8674 0.92860, fi 9713 0.9817 0.9806 Tax Extensions t , 1 General Fund $ 1,388,669 $ 1,287,453 $ 1,194,170 $ 1,039,162 $ '7,MM 918,630 $ 864,401 Library Fund 357,535 301,915 234,944 216,323 188,967,- u';`; 165,287 162,962 Total Tax Extensions $ 1,746,204 $ 1,589,368 $ 1,429,114 $ 1,255,485 $ 1,142,$ °_' ,083,917 $ 1,027,363 Tax Collections-All Funds � �� Collected to April 30,2005 $ 1,677,772 $ 1,424,544 $ 1,251,975 $ 1,144,706 1,087,444 $ 1,021,520 (Cash Basis) Percentage of Extensions Collected 105.56% 99.68% 99.72% 100.16% 100.33% 99.43% 91.