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City Council Minutes 2018 01-09-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVIILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY.JANUARY 9,2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward lI Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Absent Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson, Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans,Assistant City Administrator Willrett UORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. n PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Road to Better Roads Program Additional Work—Change Order No. 1 —authorize the Mayor to execute(PW 2017-87 2017) 2. Center Parkway/Countryside Parkway Resurfacing—Change Order No. 1 —authorize the Mayor to execute(PW 2017-88) 3. 2018 Sanitary Sewer Lining Program—Professional Services Agreement for Design and Construction Engineering—authorize the Mayor and City Clerk to execute(PW 2017-90) 4. East Orange Street Water Main Replacement Professional Services Agreement for Design Engineering—authorize the Mayor and City Clerk to execute(PW 2017-91) 5. Bristol Bay Unit 11 —Partial Acceptance—accept the public improvements of water main, sanitary sewer, and storm sewer as described in the Bill of Sale for ownership and maintenance by the City subject to receipt of a new maintenance guarantee in the amount of$16,159.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale(PW 2017-92) 6. Ordinance 2018-01 Amending the Water Meter Fees—authorize the Mayor and City Clerk to execute(PW 2017-93) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman n Colosimo; seconded by Alderman Tarulis. Motion approved by a roll call vote.Ayes-7 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Plocher-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—November 28,2017 2. Minutes of the Regular City Council—December 12,2017 The Minutes of the Regular Meetina of the City Council—January 09 2018—Page 2 of 4 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of the November 28,2017 and December 12,2017 as presented. So moved by Alderman Colosimo; seconded by Alderman Koch. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$4,401,277.31. n REPORTS MAYOR'S REPORT Library's Fundraiser Proclamation Mayor Golinski stated there was an item that came up after the agenda went out.The Library asked the Mayor to do a proclamation for the Library's fundraiser.Mayor Golinski read the proclamation. Collective Bargaining Agreement between International Union of Operating Engineers, Local 150,Public Employees Division and the United City of Yorkville (CC 2017-60) Mayor Golinski entertained a motion to approve a collective bargaining agreement between International Union of Operating Engineers,Local 150,Public Employees Division and the United City of Yorkville, as corrected,and to authorize the Mayor and City Clerk to execute; and,repealing the motion of December 12,2017 approving said collective bargaining agreement as submitted to the City Council on said date. So moved by Alderman Frieders; seconded by Alderman Plocher. Mayor Golinski stated so this is correcting an error in the original, so this is a revote on the same contract with the corrections.Mayor Golinski asked what happens if the Council doesn't approve this the second time around.City Administrator Olson answered him. Motion approved by a roll call vote.Ayes-5 Nays-2 Colosimo-aye,Funkhouser-nay,Milschewski-aye, Koch-aye,Plocher-nay,Frieders-aye,Tarulis-aye n Resolution 2018-01 Approving an Amendment to the United City of Yorkville Employee Manual(Policy Against Harassment) (CC 2018-01) Mayor Golinski entertained a motion to approve a resolution approving an amendment to the United City of Yorkville employee manual(policy against harassment)and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Frieders. Mayor Golinski stated this just updates the City's employee manual within the state guidelines. City Administrator Olson stated yes. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye,Milschewski-aye,Koch-aye, Plocher-aye,Frieders-aye, Tarulis-aye, Colosimo-aye Request for Proposals for Playground Equipment at Windett Ridge Park (CC 2018-02) Mayor Golinski entertained a motion to authorize staff to issue a request for proposals for fabrication and delivery of playground equipment at Windett Ridge Park. So moved by Alderman Tarulis; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-7 Nays-0 Milschewski-aye,Koch-aye,Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-aye,Funkhouser-aye Request for Proposals for Playground Equipment at Purcell Park n (CC 2018-03) Mayor Golinski entertained a motion to authorize staff to issue a request for proposals for fabrication and delivery of playground equipment for Prucell Park. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-6 Nays-1 Koch-aye,Plocher-aye,.Frieders-aye,Tarulis-aye, Colosimo-aye,Funkhouser-nay,Milschewski-aye PUBLIC WORKS COMMITTEE REPORT The Minutes of the Regular Meeting,of the City Council—January 09,2018—Page 3 of 4 2017 Road to Better Roads Program—Change Order No. 1 (PW 2017-86) Alderman Frieders made a motion to authorize the Mayor to execute the 2017 Road to Better Roads Program-Change Order No. 1; seconded by Alderman Milschewski. Motion approved by a roll call vote.Ayes-7 Nays-0 Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye n Kennedy Road Resurfacing—Change Order No. 1 (PW 2017-89) Alderman Frieders made a motion to authorize the Mayor to execute the Kennedy Road Resurfacing- Change Order No. 1; seconded by Alderman Tarulis. Motion approved by a roll call vote.Ayes-7 Nays-0 Plocher-aye,Frieders-aye,Tarulis-aye,Colosimo-aye, Funkhouser-aye,Milschewski-aye,Koch-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2018-02 Downtown TIF (EDC 2017-58) Alderman Koch made a motion to approve an ordinance to set a date for,and to approve a public notice of a public hearing on the downtown redevelopment project area#2 and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Mayor Golinski asked City Administrator Olson to give the Council a rundown of this ordinance.City Administrator Olson gave a rundown of the Downtown TIF Ordinance.Alderman Frieders believes that the Council should move forward with the original plan.Mayor Golinski stated even if the Council stays with option 1 the Council can still opt to move forward with option 2.City Administrator Olson stated yes and explained how to move forward with option 2 or even do an option 3. City Attorney Orr explained how the process would work.Mayor Golinski asked City Attorney Orr if she was aware of any changes in Springfield that might affect the TIF. City Attorney Orr explained the possible actions from Springfield. Alderman Frieders discussed this ordinance.He said that there are hundreds of negatives that people could present against an area having a TIF designation. Since he lives in Yorkville,he sees only positives. Alderman Frieders is passionate about the Yorkville area business.He supports option 1.Alderman Colosimo agreed the Council shouldn't advertise for Yorkville restaurants, so if a resident hasn't taken a crusade to get a provision,he recommends they do,but don't get too rowdy or they might end up at a law office.Alderman Colosimo's only concern with option 1 is that he doesn't believe that Yorkville is going to get support from the County Board.Alderman Colosimo will support option 1. City Attorney Orr clarified the different TIF options.Alderman Koch asked with TIF 2 if the Council would be playing by the current rules. City Attorney Orr said correct, and if the Council votes yes then that means the Council is going forward with option 1.That means going forward with TIF two. City Attorney Orr stated she would go with option 1 and clarified more points regarding option 1. Motion approved by a roll call vote.Ayes-5 Nays-1 Abstain-1 Frieders-aye Tarulis-aye, Colosimo-aye,Funkhouser-aye, Milschewski-abstain,Koch-aye,Plocher-nay PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION Bristol Bay Subdivision (PZC 2017-14 and EDC 2018-06) a. Ordinance 2018-03 Approving a Second Amendment to the Annexation Agreement Dated April 26,2005,Pertaining to the Bristol Bay Subdivision Mayor Golinski entertained a motion to approve an ordinance approving a second amendment to the annexation agreement dated April 26, 2005, pertaining to the Bristol Bay Subdivision and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch Motion approved by a roll call vote.Ayes-7 Nays-0 Tarulis-aye, Colosimo-aye,Funkhouser-aye, The Minutes of the Regular Meeting of the City Council—January 09 2018—Page 4 of 4 Milschewski-aye,Koch-aye,Plocher-aye,Frieders-aye b. Ordinance 2018-04 Approving the Final Plat of Resubdivision of Bristol Bay Lot 2048—Unit 9 and Lot 2049—Unit 11 Mayor Golinski entertained a motion to approve an ordinance approving the final plat of resubdivision of Bristol Bay lot 2048 -unit 9 and lot 2049-unit 11. So moved by Alderman Frieders; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 n Colosimo-aye,Funkhouser-aye,Milschewski-aye, Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye Ordinance 2018-05 Approving an Amended Final Plat for The Cedarhurst of Yorkville Planned Unit Development (PZC 2017-15 and EDC 2018-05) Mayor Golinski entertained a motion to approve an ordinance approving an amended final plat for the Cedarhurst of Yorkville planned unit development and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-7 Nays-0 Funkhouser-aye,Milschewski-aye,Koch-aye, Plocher-aye,Frieders-aye,Tarulis-aye,Colosimo-aye ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT Mayor Golinski thanked Public Works Director Dhuse's employees for working the Christmas holidays. ADDITIONAL BUSINESS Police Department Alderman Funkhouser thanked the Police Department for not ticketing residents on Christmas Eve. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. For litigation. Mayor Golinski entertained a motion to go into executive session for litigation. So moved by Alderman Colosimo; seconded by Alderman Koch. Executive session approved unanimously by a viva voce vote. The City Council entered Executive Session at 7:31 p.m. The City Council returned to regular session at 7:36 p.m. CITIZEN COMMENTS None. n ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:37 p.m. Minutes submitted by: LMthWen, City Clerk,City of Yorkville,Illinois unii���l tri iij��l�riiiiir���/�niiiirj����niiir���/�uuiirj��/juiii����1������\`,�\ �1!2!1i.: -- ---- 1!2!1 -1!2_�1i; : �llllll��'♦ ♦♦�11�►111� UNITED CITY OF YORKVILLEgwdamatiaa I P�'�,-` ��1�+►1111 '�,► ..� ; •_off I►1���1�;.?; ���11►1111 111►�../:♦�� :�`;Iai►I WHEREAS libraries provide access to information and also serve as •►i 1!01*114 community centers; and !♦yy'�1 IIII���♦ ; ;��;�+1►llll �►�.. WHEREAS the Friends of the Yorkville Public Library is a support ►�� 11►I'1'i 111 11111/♦ group for the library; and ;. 0/1111 lll'�';ti WHEREAS, the Friends of the Yorkville Public Library strive to !:♦y'l11 I11�1♦�—.; ;- �11�111 focus attention on library services and needs and also help toN; i ►►��-• strengthen and expand library services; and ►'•-��') II►lllll�~' 1►111► ►: :: WHEREAS, the Friends of the Yorkville Public Library participates c •",I 40 I •;•.,►o 14 IIID♦ in fund raising for library projects, programs, and the purchase of A*01 , II1111��♦r; ;-!/1111 special equipment; and ;�-;;1�1 (use•;-, � v." o� 11►1'1•♦�: ��♦�/'�,11 11►��11. WHEREAS the Friends of the Yorkville Public Library will be .1��►11 11 holding a Mini Golf FUN Raiser on Sunday, January 28, 2018 from lll'�•� N♦�1��11 11:00 a.m. to 4:00 p.m. in the Yorkville Public Library. 1111N1/♦ ; .//11►Ill . ..;,, ..�.,4 ►''''�� NOW THEREFORE I Gary J. Golinski, Mayor of the United City 111��1♦ of Yorkville do hereby proclaim Sunday, January 28, 2018 as the i:�ll►lll Yorkville Library Mini Golf FUN Raiser Day in the United City of ;;0;,�1� !% # Yorkville and encourage all residents to support the Yorkville Public ; '4 111�1��♦ ? ll11 '1►� !; Library by participating in this FUN raiser day. •.;11' I11►�li;� Dated this 91" day of January, 2018, A.D. Ott 0 �:fj►11 II►1111/' :-;=0/111►►II '►,�'' Gary GoIinski, Mayor ��'yi'�►111 ► ,,��1�11 i//11►1111 lI1 llt lit Jit 11L lIL 1IL lIL 111 1IL 1\` •:i�ljI,� Qd 1� VI1� j I'�t�•e i�jI,�`�:.. 1 �•%�!j I1�`�.w .►I/;•.. \�1��C . .����i��►�i�i.� ►�i����.�i���r� ����i...►����.r����i��...����i��► � or • REGULAR CITY COUNCIL MEETING January 9, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: