Public Works Packet 2018 02-20-18
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, February 20, 2018
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: January 16, 2018
New Business:
1. PW 2018-08 Snow Operations Report
2. PW 2018-09 Bristol Bay Unit 3 – Maintenance Bond Release
3. PW 2018-10 Galena Road – Transfer of Easement for Right of Way to Kendall County
4. PW 2018-11 Wrigley EDP Project – Change Order No. 5
5. PW 2018-12 Fountain Village – Completion of Improvements – Bid Award
6. PW 2018-13 Caledonia Warranty Bond Period
7. PW 2018-14 Kennedy Road – ITEP Authorizations Nos. 4 and 5
8. PW 2018-15 Federal RTP Grant – ComEd/Fox Road Trails
9. PW 2018-16 Supplemental MFT Resolution for Salt Purchase
10. PW 2018-17 Route 71 – City/State Agreement
11. PW 2018-18 Route 71 Improvements – Water and Sewer Update
12. PW 2018-19 US Route 34 Improvements (Center to Eldamain) – Noise Wall Texture and Color
Selection
13. PW 2018-20 YBSD Capacity and Communications
Old Business:
1. ADM 2017-70 Building Conditions Survey Results
Additional Business:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
Public Works Committee Agenda
February 20, 2018
Page 2
2017/2018 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs and Planning” 5 Bart Olson & Eric Dhuse
“Vehicle Replacement” 6 Bart Olson & Eric Dhuse
“Water Planning” 8 Eric Dhuse & Brad Sanderson
“Capital Improvement Plan” 11 Bart Olson & Eric Dhuse
“Water Conservation Plan” 15 Eric Dhuse & Brad Sanderson
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, February 20, 2018
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. January 16, 2018
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2018-08 Snow Operations Report
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2018-09 Bristol Bay Unit 3 – Maintenance Bond Release
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2018-10 Galena Road – Transfer of Easement for Right of Way to Kendall County
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2018-11 Wrigley EDP Project – Change Order No. 5
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2018-12 Fountain Village – Completion of Improvements – Bid Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2018-13 Caledonia Warranty Bond Period
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2018-14 Kennedy Road – ITEP Authorizations Nos. 4 and 5
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2018-15 Federal RTP Grant – ComEd/Fox Road Trails
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2018-16 Supplemental MFT Resolution for Salt Purchase
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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10. PW 2018-17 Route 71 – City/State Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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11. PW 2018-18 Route 71 Improvements – Water and Sewer Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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12. PW 2018-19 US Route 34 Improvements (Center to Eldamain) – Noise Wall Texture and Color
Selection
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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13. PW 2018-20 YBSD Capacity and Communications
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. ADM 2017-70 Building Condition Survey Results
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – January 16, 2018
Public Works Committee – February 20, 2018
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 3
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, January 16, 2018, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Alderman Chris Funkhouser (arr. 6:24pm)
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: December 19, 2017
The minutes were approved as presented.
New Business:
1. PW 2018-01 Snow Operations Report
Mr. Dhuse reported 6 snow events since the last meeting. He provided statistics about the salt brining
and said they were able to reduce the amount used. He said the brine is a salt solution and explained
how the machines work for the best coverage. Fourteen damaged mailbox complaints were discussed
and it was noted that staff follows up on these. As a result of this discussion, AldermanTarulis
suggested cluster mailboxes. Mr. Koch reported he had some complaints due to tickets received. This
moves to the consent agenda.
2. PW 2018-02 Water Department Reports for October, November and December 2017
There was little change from the previous report with the exception of two water main breaks. One of
those was in the industrial park resulting in great water loss. The other was a service leak found near
the sawmill. These reports moves to the consent agenda.
Page 2 of 3
3. PW 2018-03 Capital Improvement Projects Update
Mr. Sanderson said this is the quarterly update. Alderman Frieders asked if the Rt. 71 watermain
replacement would occur next year. Utility locates should occur in 2018 with the start of the project in
2019. Mr. Koch said a car had hit a deck where the road was widened on Rt. 71. The owner had
previously expressed concern for the potential of such an incident.
Mr. Olson added that the state split the Rt. 71 project and does not include the Rte. 47 intersection. The
City is hoping for lucrative bids to reduce the project cost. He believes the Rt. 47 improvements will
be paired with expansion, dependent on the state budget. Mr. Sanderson said there should be an
agreement for the February meeting. There was no further action.
4. PW 2018-04 Bond/LOC Reduction Quarterly Update
No discussion and there was no action needed.
5. PW 2018-05 MFT Resolution for 2018 Road to Better Roads Program
The first step before submittals to IDOT is to pass a resolution authorizing spending of MFT funds.
Mr. Olson said the proposal is to switch the Road to Better Roads Program into the MFT and smaller
budget line items will be placed in the citywide capital improvement program. If not all MFT funds are
spent, they are rolled over to the next year. This item moves to the Council consent agenda.
6. PW2018-06 Letter of Support to IDOT for Funding for Intersection Improvement at Route 47
and Galena Road and for Expansion of the Northern Illinois Route 47 Corridor
Ms. Willrett said this item was discussed at the Public Safety Committee and a letter of support along
with accident data will be forwarded to IDOT. Alderman Frieders noted 14,000 to 20,000 cars travel
Route 47 every day and he will contact state representatives. He said improvements could also attract
business. The committee approved the letter and this item will be moved to the regular agenda.
7. PW 2018-07 Wyland National Mayors Challenge for Conservation
Ms. Willrett said this is an opportunity to publicize conservation efforts by citizens. This program
would also recognize Yorkville as a city that promotes water conservation. This info will be placed on
the city website and it moves to the regular agenda.
Old Business:
1. ADM 2017-70 Building Conditions Survey Results
The survey included results for city buildings at 210 W. Hydraulic/Parks and Rec and 131 E.
Hydraulic/Foxy's Ice Cream. She summarized a list of needed repairs, estimated costs and other info.
The recommendation is to continue to maintain the W. Hydraulic facility which is TIF-eligible. She
asked for Council direction on the E. Hydraulic facility. It is also within the TIF district and
stakeholder meetings will soon be held regarding the downtown improvements. Discussion included
history and previous uses of the facilities. Alderman Frieders said he has greater concern for HVAC
failure at Beecher Center. An RFP is being done for a cost estimate for Beecher. This report was info
and will also be presented at other committees.
Additional Business:
A citizen call was received regarding kids walking on the river ice. 9-1-1 was called and staff
contacted the Chief of Police and Fire Department. A sign was suggested, however, the state has no
protocol for that. This will be brought back in April and discussed at Public Safety as well. In a
Page 3 of 3
related matter, the river buoys will be moved to their proper places in spring. Alderman Funkhouser
said the west end of the peninsula on the island is badly undercut and dangerous. Mr. Dhuse will
contact the State.
Mr. Olson gave additional information related to the earlier economic update. He said a large multi-
user is looking for a site with access to utilities and transportation. It would provide 200 jobs. The
City submitted an application and the State responded positively. The user would require 30,000
gallons of water per day and large raw water usage, making it the largest water user in the city. Mr.
Olson has requested further info from the state to ensure the city could meet the user's needs.
There was no further business and the meeting was adjourned at 6:58pm
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2018-08
Snow Removal Update
Public Works Committee – February 20, 2018
None, informational only
Monthly update of snow removal operations
Eric Dhuse Public Works
Name Department
Summary
Below please find the monthly report for snow removal operations.
January 11, 2018
Plowed during the day and after hours until 6:30 pm. During this time, we used 52 tons of salt
and 1094 gallons of brine
January 15, 2018
Overnight and early morning snow had our crew out on MLK day at 6:00am-1:30 pm.
January 16, 2018
Our crews were back in to clean up at 4:00am from the storm the day before. Between these two
operations, we used 75 tons of salt and 914 gallons of brine.
Feb 4, 2018
Our crews came in on Super bowl Sunday from 1:00pm-4:00pm to perform a one pass in each
direction plow/salt. Little did we know that this was the start of a very long week of snow
removal. During this operation, we used 52 tons of salt and 1171 gallons of brine.
February 5, 2018
Snow started falling in the afternoon, the crew stayed on after work and plowed until 9:00pm.
February 6, 2018
Full crew in at 4:00 am -7:00 before normal working hours to clean up and perform snow
removal operations on all the parking lots and sidewalks. The crew stayed after normal working
hours until 7:00pm to perform additional snow removal operations from the snow that fell during
the day.
February 7, 2018
Full crew was back in at 5:00am to clean up all parking lots, sidewalks and to make sure
everything was clean for the morning rush. During these events, we used 64 tons of salt and
1311 gallons of brine. We used salt very sparingly during these events because we knew it was
forecasted to continue snowing and we didn’t want to spread salt only to plow it back off in a
couple of hours.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: February 14, 2018
Subject: February Snow Report
February 9, 2018
Our crews gave a great effort by working from 3:00am – 7:00pm to try and keep the roads clear
for the motoring public.
February 10, 2018
5 salt trucks were called in to clean off and re-salt the arterial roadways. They were becoming
very slushy and potentially dangerous. This small crew worked from 10:30am-1:30pm.
February 11, 2018
This snow storm overachieved. The forecast was for 1”-3”, but we received a solid 5” of snow.
The full crew was called in at 9:00am and worked until 2:45pm. During these 3 days of events,
we used 142 tons of salt and 3089 gallons of brine.
TOTALS
It is our best estimation that we received between 18”-20” of snow here in Yorkville
during the week of Feb 4th- Feb 11th.
527 tons of salt were spread in this reporting period
10,668 gallons of brine were used in this reporting period
22 mailbox damage requests were made. Only 1 was physically struck by our truck on
Emerald Ln.
I would ask that this be placed on the February 20, 2018 Public Works Committee agenda for
discussion.
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #2
Tracking Number
PW 2018-09
Bristol Bay Unit 3
Public Works Committee – February 20, 2018
Consideration of Approval
Maintenance Bond Release Consideration
Brad Sanderson Engineering
Name Department
The one-year warranty period for the improvements previously accepted in Unit 3 of Bristol Bay
will expire on January 24th, 2018.
The developer completed all outstanding items in the fall of 2017 and therefore we are in support
of releasing the maintenance bond (Liberty Mutual Bond #268009420 in the amount of
$172,371.00).
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: January 23, 2018
Subject: Bristol Bay – Unit 3
Bristol BayBarrettGarritanoRosenwinkelPortageCamdenPlymouthBurnettMarquetteTimbalierHalf MoonWilloughbyW in c h es t erHalf MoonEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conEXHIBIT BLOCATION MAPDATE:NOVEMBER 2016United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usUNIT 3BRISTOL BAYUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATEREVISIONSPROJECT NO.:YO1234PATH:H:/GIS/PUBLIC/YORKVILLE/2012/YO1234-BRISTOL BAY.MXDFILE:fffääNORTHUnit Boundary3000300150FeetUnit 3
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2018-10
Galena Road – Grant of Easement Dedication
Public Works Committee – February 20, 2018
Consideration of Approval
Consideration of Approval
Brad Sanderson Engineering
Name Department
Background:
The United City of Yorkville and Kendall County entered into an IGA related to the Galena
Road Bridge Replacement and the associated detour routes in February 2017. As part of the
agreement, the City agreed to donate right-of-way for the construction of the bridge (page 5,
paragraph 4 of the attached agreement).
The County has provided the dedication documents for the City to execute.
Question Presented:
Should the City execute the dedication documents?
Discussion:
The dedication documents have been reviewed by the City Attorney and EEI’s surveying staff.
We are recommending approval of the dedication documents.
Action Required:
Consideration of approval for the dedication.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: January 19, 2018
Subject: Galena Road Bridge Replacement
Resolution No. 2018-___
Page 1
RESOLUTION NO. 2018-_______
A RESOLUTION AUTHORIZING THE TRANSFER OF AN EASEMENT FOR RIGHT
OF WAY FROM THE UNITED CITY OF YORKVILLE TO THE
COUNTY OF KENDALL
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the County of Kendall (the “County”) is preparing for a roadway
improvement to County Highway 9 (Galena Road) within the corporate limits of the City to
replace the Galena Road Bridge and has requested from the City the granting of an easement for
additional highway right of way (the Transfer Property”); and,
WHEREAS, the City owns the Transfer Property right of way described in Exhibit A
attached to and by this reference incorporated into this Resolution; and,
WHEREAS, the County declared that it is necessary and convenient for the County to
use, occupy, and improve the Transfer Property for roadway purposes and requested that the
Village transfer the Transfer Property to the County, all in accordance with the provisions of the
Illinois Local Government Property Transfer Act, 50 ILCS 605/0.01, et seq. (Property Transfer
Act); and
WHEREAS, the Mayor and City Council of the City desire to transfer the Transfer
Property to the County, pursuant to the authority conferred by the Property Transfer Act;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: The foregoing recitals are hereby incorporated into this Resolution as findings
of the Mayor and City Council.
Section 2: The Mayor and City Council hereby (a) approve an easement for right of way
of the Transfer Property to the County, (b) authorize the Mayor to execute an instrument of
conveyance to accomplish the transfer, (c) authorize the City Clerk to attest and to seal such
instrument of conveyance with the Village’s corporate seal, and (d) authorize the Mayor and City
Clerk to take all other necessary and appropriate actions to transfer easement rights for the right
of way in the Transfer Property to the County.
Section 3: This Resolution will be in full force and effect from and after its passage by a
vote of two thirds of the members of the City Council now holding office for its approval.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of ___________________ 2018.
Resolution No. 2018-___
Page 2
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of ___________________ 2018.
______________________________
MAYOR
Page 1 of 2 (Rev. 11/11)
Owner The United City of Yorkville, an
Illinois municipal corporation
Address 02-10-400-004
Route County Highway 9 (Galena Road)
County Kendall
Parcel No. 3
P.I.N. No. 02-10-400-004
Section 16-00134-00-BR
Station 147+07.94 to
Station 155+75
A GRANT OF EASEMENT FOR RIGHT OF WAY
(Government Entity) (Non-Freeway)
The United City of Yorkville, an Illinois municipal corporation, a governmental entity
organized and existing under the laws of Illinois and duly authorized to do business in Illinois, in
consideration of the sum of One and 00/100’s Dollars ($1.00), receipt of which is hereby
acknowledged, and pursuant to the provisions of 50 ILCS 605/2, grants, conveys, and dedicates
to the County of Kendall, a body politic and corporate, (Grantee), a perpetual easement over the
property described below for the purpose of a highway right of way:
See attached legal description.
situated in the County of Kendall, State of Illinois.
Grantor further grants to Grantee, the right to permit the Grantee and public utilities to
use or operate, install, maintain, alter, repair, replace, renew, improve and remove other
facilities and structures, including but not limited to, underground communication lines, fiber
optics, wire, or other means of electricity, voice data, video, digitized information, pipes and
conduits, upon and beneath the surface of the said premises, and overhead wires, cables, and
poles of other structures for the support of such facilities and structures on said premises.
Page 2 of 2 (Rev. 11/11)
Dated this
day of
, 2018.
The United City of Yorkville
Corporation Name
By:
Signature
ATTEST:
Print Name and Title
By:
Signature
Print Name and Title
State of ) Illinois )
) ss
County of )
This instrument was acknowledged before me on
, 2018, by
, as
and
, as
of The United City of Yorkville, an Illinois municipal corporation, a governmental entity
organized and existing under the laws of Illinois.
(SEAL)
Notary Public
My Commission Expires:
Exempt under 35 ILCS 200/31-45(b), Real Estate Transfer Tax Law.
Date Buyer, Seller or Representative
This instrument was prepared by and after
recording, mail this instrument and future tax
bills to:
Kendall County
6780 Illinois 47
Yorkville, IL 60560
Route: County Highway 9 (Galena Road)
Section: 16-00134-00-BR
County: Kendall
Parcel: 3
Station 147+07.94 to 155+75
Owner: The United City of Yorkville
P.I.N.: 02-10-400-004
That part of the East Half of Section 10, Township 37 North, Range 7 East of the Third Principal Meridian,
Bristol Township, Kendall County, Illinois described as follows, using bearings and grid distances
referenced to the Illinois State Plane Coordinate System, East Zone, North American Datum 1983 (2011
Adjustment):
Commencing at a 5/8 inch iron rod found at the northwest corner of the Southeast Quarter of said
Section 10, per Monument Record 9300244; thence South 01 degree 08 minutes 28 seconds East,
114.69 feet along the west line of said Southeast Quarter to the centerline of County Highway 9 (Galena
Road); thence South 68 degrees 18 minutes 38 seconds East, 425.76 feet along said centerline; thence
southeasterly, 799.98 feet along said centerline on a curve to the left, having a radius of 49,109.50 feet,
the chord of said curve bears South 68 degrees 46 minutes 38 seconds East, 799.97 feet; thence South
69 degrees 14 minutes 38 seconds East, 208.77 feet along said centerline to the west line of the
Northeast Quarter of the Southeast Quarter of said Section 10 for the Point of Beginning; thence South
01 degree 08 minutes 47 seconds East, 64.67 feet along said west line; thence South 69 degrees 14
minutes 38 seconds East, 283.76 feet thence southeasterly 598.71 feet on a curve to the left having a
radius of 908.83 feet, the chord of said curve bears South 88 degrees 06 minutes 58 seconds East,
587.94 feet; thence North 16 degrees 59 minutes 17 seconds West, 60.00 feet to the aforesaid
centerline; thence northwesterly, 599.18 feet along said centerline on a curve to the right having a
radius of 848.83 feet, the chord of said curve bears North 88 degrees 06 minutes 58 seconds West,
549.12 feet; thence North 69 degrees 14 minutes 38 seconds West, 307.88 feet along said centerline; to
the Point of Beginning.
Said parcel contains 1.205 acre, more or less, of which 0.723 acre, more or less, was previously used for
roadway purposes, and 0.482 acre, more or less, is the net area required
Receipt for Donation
Owner The United City of Yorkville
Parcel No. 3
The County of Kendall, a body politic and corporate ("Grantee") acknowledges receipt of an Easement
for Right of Way covering 1.205 acres, more or less, of which 0.723 acre, more or less, was previously used for
roadway purposes (0.482 acre, more or less, is the net area required) dated __________________ in Kendall
County, State of Illinois as right of way for County Highway 9 (Galena Road), Section 16-00134-00-BR, and
executed by the undersigned Grantor for the parcel referenced above.
Grantor and Grantee agree as follows:
1. This Receipt and conveyance documents are the entire and exclusive agreement between the parties
and supersede any written or oral understanding promise or agreement, directly or indirectly related to
the donation of the parcel and improvements. The parties agree that any changes to this Receipt may
only be made in writing and signed by the parties.
Date: ____________________, 2018
Grantor: The United City of Yorkville
Signature Signature
Print Name (and Title, if applicable) (Print Name (and Title, if applicable)
Receipt of the donation executed by this Grantor is acknowledged.
Date for the Kendall County Highway Department
Resolution No. 2017-
A RESOLUTION OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,
ILLINOIS,APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN
KENDALL COUNTY, ILLINOIS,BRISTOL TOWNSHIP ROAD DISTRICT, ILLINOIS
AND THE UNITED CITY OF YORKVILLE, ILLINOIS RELATING TO THE GALENA
ROAD BRIDGE PROJECT AND ASSOCIATED DETOUR ROUTES
WHEREAS, the United City of Yorkville, Kendall County, Illinois ("City"), the County
of Kendall, Illinois ("Kendall County"), and the Bristol Township Road District ("Township")
are duly organized and validly existing units of local government created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10,
provides that units of local government may contract or otherwise associate among themselves to
obtain or share services and to exercise, combine, or transfer any power or function in any
manner not prohibit by law or by ordinance and may use their credit, revenues, and other
resources to pay costs related to intergovernmental activities; and,
WHEREAS, pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.,
the City, Kendall County, and the Township are authorized to enter into an agreement for the
joint performance of any powers, privileges, functions or authority which may be exercised by a
public agency of the State of Illinois; and,
WHEREAS,a portion of Galena road will necessarily be closed when Kendall County
replaces the Galena Road Bridge and a need for a safe detour route for the motoring public will
be required; and,
WHEREAS,the proposed detour route, as is represented on Exhibit A, includes roads
within the Jurisdiction of the City and the Township (the"Subject Detour Route"); and,
WHEREAS, a portion of Kennedy Road within the Subject Detour Route beginning at
Bristol Ridge Road and extending northerly to Galena Road for a distance of approximately
7,400 feet(the "Subject Road") is in need of resurfacing in order to promote the public's safety
for its use in the Subject Detour Route; and,
WHEREAS, the City,Kendall County, and the Township believe it to be in each of their
respective best interests and the best interests of the citizens and taxpayers each serves to enter
into an agreement to cooperate in establishing the Subject Detour Route and the resurfacing of
Resolution No.2017- 3
Page 1
the Subject Road in accordance with the terms and conditions as set forth an intergovernmental
agreement.
NOW, THEREFORE,BE IT RESOLVED,by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the Intergovernmental Agreement Between Kendall County, Illinois,
Bristol Township Road District, Illinois and the United City of Yorkville, Illinois Relating to the
Galena Road Bridge Project and Associated Detour Routes, attached hereto and made a part
hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and
deliver said Agreement on behalf of the United City of Yorkville.
Section 2. The Mayor and City clerk are hereby authorized and directed to undertake any
and all actions as may be required to implement the terms of said Agreement.
Section 3. This Resolution shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of Re6 2017.
CITY CLERK
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI JOEL FRIEDERS
CHRIS FUNKHOUSER DIANE TEELING
SEAVER TARULIS
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
d day of MARCH 2017.
L 1&
MAYO
Attest:
City Cler
Resolution No.2017- 3
Page 2
INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY,
ILLINOIS,BRISTOL TOWNSHIP ROAD DISTRICT, ILLINOIS AND THE UNITED
CITY OF YORKVILLE, ILLINOIS RELATING TO THE GALENA ROAD BRIDGE
PROJECT AND ASSOCIATED DETOUR ROUTES
THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement") is by and
between the County of Kendall, a unit of local government of the State of Illinois ("Kendall
County"), the Bristol Township Road District, a unit of local government of the State of Illinois
the "Township") and the United City of Yorkville (the "City") a municipal corporation of the
State of Illinois.
WITNESSETH:
WHEREAS, the City, Township and Kendall County (the "parties") are units of local
government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who
are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental
Cooperation Act, 5 ILCS 220/1 et seq.; and
WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10,
provides that units of local government may contract or otherwise associate among themselves to
obtain or share services and to exercise, combine, or transfer any power or function in any
manner not prohibited by law or by ordinance and may use their credit, revenues, and other
resources to pay costs related to intergovernmental activities; and
WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.,provides that
any county may participate in an intergovernmental agreement under this Act notwithstanding
the absence of specific authority under the State law to perform the service involved, provided
that the unit of local government contracting with Kendall County has authority to perform the
service; and
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WHEREAS, Galena Road Bridge crosses over Blackberry Creek about three-tenths of a
mile west of Kennedy Road, and it has been determined that it is in need of replacement; and
WHEREAS, in order to efficiently and safely replace the Galena Road Bridge (the
Galena Road Bridge Project"), it will be necessary for Kendall County to close Galena Road in
its entirely at said bridge for approximately six months. Such closure will result in the need for a
safe detour route for the motoring public during such construction period; and
WHEREAS, Kendall County has determined that the most proper signed detour route for
Galena Road, as is represented on Exhibit A, would involve traffic being redirected onto
Cannonball Trail, Bristol Ridge Road and Kennedy Road(the "Subject Detour Route"); and
WHEREAS, certain parts of Bristol Ridge Road and Kennedy Road are municipal roads
within the jurisdiction of the City; and
WHEREAS, Bristol Ridge Road north of Blackberry Creek Road is a township road; and
WHEREAS, the portion of Bristol Ridge Road to be utilized by the Subject Detour
Route would begin at Kennedy Road and extend northerly to a point just north of Blackberry
Creek Bridge, a distance of approximately 1,300 feet; and
WHEREAS, the portion of Kennedy Road to be utilized by the Subject Detour Route
would begin at Bristol Ridge Road and extend northerly to Galena Road for a distance of
approximately 7,400 feet(the "Subject Road'); and
WHEREAS, it is deemed to be in the best interest of Kendall County and the motoring
public to improve and maintain the various roadways throughout Kendall County, including
those within the municipalities of the County; and
WHEREAS, it has been determined that the Subject Road is currently in need of
resurfacing prior to being utilized as a detour route for the general motoring public and that
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Kendall County will provide the City with partial funding for such resurfacing for the public's
safety; and
WHEREAS, it is the understanding of the parties that upon completion of the Galena
Road Bridge Project, the City alone will maintain, repair and otherwise care for the Subject Road
and that Kendall County will have no duties to maintain, repair or otherwise care for the Subject
Road at any time in the future; and
WHEREAS, Kendall County, the Township and the City wish to enter into an agreement
wherein they will cooperate in the establishment of the Subject Detour Route for use by the
public during the Galena Road Bridge Project's construction and Kendall County and the City
seek to cooperate in the resurfacing of the Subject Road as is herein laid out.
NOW, THEREFORE, in consideration of the foregoing preambles, the mutual
covenants contained herein and for good and valuable consideration, the sufficiency of which is
agreed to by the Parties hereto, Kendall County, the Township and the City covenant, agree and
bind themselves as follows,to wit:
1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in
this paragraph 1.
2. The City shall perform all related project bidding, awarding, engineering, inspection,
documentation and payment in regard to the resurfacing of certain parts of the Subject Road
no later than May 15, 2018 (the "Kennedy Road Project"). The City shall perform all
services as specified herein in compliance with state and federal laws and regulations. The
City shall comply with all competitive bidding and selection requirements necessary for
construction and completion of the Project pursuant to applicable state and federal laws.
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3. Kendall County shall be responsible for reimbursing the City an amount not to exceed one
hundred and sixty thousand dollars ($160,000.00) for the costs, which are budgeted for use
on the Kennedy Road Project. Following completion of the Kennedy Road Project, Kendall
County shall remit payment of one hundred and sixty thousand dollars ($160,000.00), or such
lesser amount as described below, to the City within thirty (30) calendar days of written
request of the funds. Should the project costs not rise above one hundred and sixty thousand
dollars ($160,000.00), the County shall only be responsible for reimbursement of the lesser
amount incurred by the City on said project.
4. During the course of construction of the Kennedy Road Project, the City shall ensure that
each contractor and/or subcontractor performing work on the Project shall obtain and
continue in force during the term of the Project, all insurance necessary and appropriate and
that each contractor and/or subcontractor contracted with to perform work on the Kennedy
Road Project shall name Kendall County and the City as an Additional Insured on a Primary
and Non-Contributory basis with respect to all liability coverage. Further, all contractor
and/or subcontractor liability and workers' compensation policies must include a waiver of
subrogation in favor of Kendall County and the City.
5. In consideration for the above services, the City will permit Kendall County to utilize the
Subject Road, as well as Bristol Ridge Road as a signed detour route for the Galena Road
Bridge Project, which is expected to last six months and take place within the next five (5)
years. Further, the City shall donate to Kendall County an approximately %2 acre right-of-way
on the South side of Galena Road for use in the Galena Road Bridge Project. Kendall county
shall prepare all necessary plats, legal descriptions and title work to enable such donation to
take place.
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6. The Township shall also permit Kendall County to utilize the portion of Bristol Ridge Road
under its jurisdiction as a signed detour route for the Galena Road Bridge Project, which is
expected to last six months and take place within the next five(5) years.
7. The parties hereby understand and agree that this Intergovernmental Agreement shall not
require, nor confer, any additional responsibility on any of the parties to undertake
maintenance, repairs or improvements to the Subject Detour Route roadways, except as are
already provided by law or otherwise described in this Agreement.
8. Each Party shall hold harmless, indemnify and defend the other parties, including such
party's past, present, and future board members, elected officials, insurers, employees, and
agents from and against all liability, claims, suits, demands, proceedings and actions,
including costs, reasonable fees and expense of defense, arising from, to, any loss, damage,
injury, death, or loss or damage to property (collectively, the "Claims"), to the extent such
Claims result from either 1) intentional, willful, wanton, reckless or negligent conduct by
such indemnifying party in the use, maintenance, repair, and/or resurfacing of the Subject
Road or 2) such indemnifying party's failure to adequately perform its obligations pursuant to
this Agreement. However, no Party shall be indemnified hereunder for any loss, liability,
damage, or expense resulting from its own intentional, willful, wanton, reckless or negligent
misconduct.
Nothing contained herein shall be construed as prohibiting The City, Township or Kendall
County, its officials, directors, officers, agents and employees, from defending through the
selection and use of their own agents, attorneys and experts, any claims, suits, demands,
proceedings and actions brought against them. The City, Township and/or Kendall County's
participation in their own defense shall not remove the other party's and/or Contractors and
5
Subcontractors' duty to indemnify, defend, and hold the other party harmless, as set forth
herein. The City, Township and Kendall County do not waive their defenses or immunities
under the Local Government and Governmental Employees Tort Immunity Act (745 ILCS
10/1 et seq.) or other such Acts by reason of indemnification or insurance.
9. Nothing in this agreement shall be interpreted to alter the parties'jurisdiction over any of the
Subject Detour Route roadways.
10. Nothing in this Agreement shall be construed as to create a duty or responsibility on behalf of
Kendall County to maintain, repair, replace, or otherwise control the Subject Road or the
improvements completed thereon.
11. This Agreement and the rights of the parties hereunder may not be assigned (except by
operation of law), and the terms and conditions of this Agreement shall inure to the benefit of
and be binding upon the respective successors and assigns of the parties hereto. Nothing in
this Agreement, express or implied, is intended to confer upon any party, other than the
parties and their respective successors and assigns, any rights, remedies, obligations or
liabilities under or by reason of such agreements.
12. Any notice required or permitted to be given pursuant to this Agreement shall be duly given
if sent by fax, certified mail, or courier service and received. As such, all notices required or
permitted hereunder shall be in writing and may be given by either(a) depositing the same in
the United States mail, addressed to the party to be notified, postage prepaid and certified
with the return receipt requested, (b) delivering the same in person, or (c) telecopying the
same with electronic confirmation of receipt.
If to the County:County Engineer
Kendall County Highway Department
6780 Route 47
Yorkville, Illinois 60560
6
With copy to: Kendall County State's Attorney
807 John Street,
Yorkville, Illinois, 60560
If to the City: City Administrator
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
If to the Township: Jeff Corneils
Bristol Township Highway Commissioner
P.O. Box 165
Bristol, IL 60512
Or such address or counsel as any party hereto shall specify in writing pursuant to this
Section from time to time.
13. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any
legal proceeding related to enforcement of this Agreement shall be brought in the Circuit
Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared
and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such
provision shall, to the extent possible,be modified by the court in such manner as to be valid,
legal and enforceable so as to most nearly retain the intent of the parties, and, if such
modification is not possible, such provision shall be severed from this Agreement, and in
either case the validity, legality, and enforceability of the remaining provisions of this
Agreement shall not in any way be affected or impaired thereby.
14. This Agreement may be executed in counterparts (including facsimile signatures), each of
which shall be deemed to be an original and both of which shall constitute one and the same
Agreement.
15. This Agreement represents the entire agreement between the parties and there are no other
promises or conditions in any other agreement whether oral or written. Except as stated
7
herein, this agreement supersedes any other prior written or oral agreements between the
parties about the subject projects and may not be further modified except in writing
acknowledged by all parties;
16. This Agreement may be terminated by any party by providing thirty (30) days advance
written notice to the other party. However, the parties shall not be permitted to cancel the
agreement once the City has begun the process of improving the subject portion of Kennedy
Road. Further, neither the Township nor the City shall be permitted to terminate the
Agreement once the Galena Road Bridge Project begins construction. Once construction has
begun, any obligations assumed by the City and Township herein shall survive any
termination of this Agreement
17. Nothing contained in this Agreement, nor any act of Kendall County, the Township or the
City pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or
by third persons, to create any relationship of third party beneficiary, principal, agent, limited
or general partnership,joint venture, or any association or relationship involving the County,
Township and the City.
18. This Agreement shall be in full force and effect for a period of ninety-nine (99) years from
the date of the last signature below unless: 1) it is agreed to terminate this Agreement in
writing signed by all parties, or 2) it is cancelled pursuant to paragraph 18 above, or 3) the
Galena Road Bridge Project is completed, at which time the Agreement shall be terminated.
19. This Agreement shall be effective upon approval by the respective legislative bodies of
Kendall County, the Township and the City and the date of this Agreement shall be deemed
as the last date of acceptance of this as provided herein below.
8
1
20. Kendall County, the Township and the City each hereby warrant and represent that their
respective signatures set forth below have been, and are on the date of this Agreement, duly
authorized by all necessary and appropriate corporate and/or governmental action to execute
this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental
Agreement to be executed by their duly authorized officers on the above date.
County of Kendall, a unit of local government United City of Yorkville, Kendall County,
of the State of Illinois Illinois a municipal corporation
By:6: Bj"
I'V44-Y/Uy:
Chair, Kendall County B6ard Mayor
Date: l ( ' Date:
A est• Attest:
Pounty(Clerk City Clirk
Bristol Township Road District, a unit of local
government of Illinois
n `
By:
Commissioner, Bristol Township Road District
Date: 12-
Attest:
T w ship Clerk
9
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2018-11
Wrigley EDP Project – Change Order No. 5 (Final)
Public Works Committee – February 20, 2018
Consideration of Approval
Consideration of Approval
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 5 (Final) for the above referenced
project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written
order to the Contractor authorizing an addition, deletion or revision in the work within the
general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or
Contract Time.
Background:
The United City of Yorkville and Geneva Construction Co. entered into an agreement for a
contract value of $400,504.10 for the above referenced project. Change Order Nos. 2, 3 and 4
adjusted the contract value to $429,881.79. The construction budget (Grant Amount) for this
project is $586,438.00.
Questions Presented:
Should the City approve Change Order No. 5 (Final) which would decrease the contract amount
by $5,973.10, bringing the total contract to $423,908.69?
Discussion:
Change Order No. 5 is a balancing change order that reflects the actual quantities installed on the
project. The total value is $5,973.10.
We are recommending approval of the Change Order No. 5 (Final).
Action Required:
Consideration of approval from the City Council for Change Order No. 5 (Final).
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 8, 2018
Subject: Wrigley EDP Project – Change Order No. 5 (Final)
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2018-12
Fountain Village – Completion of Improvements
Public Works Committee – February 20, 2018
Consideration of Contract Award
Consideration of Bid Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the project at 10:15 a.m.,
February 8, 2018. Representatives of contractors bidding the project and our firm were in
attendance. A tabulation of the bids and the engineer’s estimate is attached for your information
and record. The low bid was below our engineer’s estimate and within the value of the funds
received to complete the improvements.
We have also attached the agreement with First Midwest Bank for your information.
Therefore, we recommend the acceptance of the bid and approval of award be made to the low
bidder, Wilkinson Excavating, Inc., 725 East LaSalle Street, Somonauk, IL 60552 in the amount
of $130,455.00.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 8, 2018
Subject: Fountain Village – Completion of Improvements
BIDS RECD 2/8/2018 ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITYPRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 REMOVE CONSTRUCTION DEBRIS LSUM 1 1,500.00$ 1,500.00$ 3,500.00$ 3,500.00$ 230.00$ 230.00$ 8,500.00$ 8,500.00$ 1,200.00$ 1,200.00$ 4,900.00$ 4,900.00$ 3,000.00$ 3,000.00$ 2 SWEEP DEBRIS LSUM 1 800.00$ 800.00$ 1,000.00$ 1,000.00$ 320.00$ 320.00$ 6,500.00$ 6,500.00$ 500.00$ 500.00$ 2,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ 3 REPAINT FIRE HYDRANT EA6 100.00$ 600.00$ 75.00$ 450.00$ 905.00$ 5,430.00$ 850.00$ 5,100.00$ 300.00$ 1,800.00$ 500.00$ 3,000.00$ 300.00$ 1,800.00$ 4 MANHOLE GROUTING-SANITARYEA1 275.00$ 275.00$ 150.00$ 150.00$ 1,407.00$ 1,407.00$ 950.00$ 950.00$ 300.00$ 300.00$ 3,000.00$ 3,000.00$ 500.00$ 500.00$ 5 MANHOLE LID REPLACEMENT-SANITARYEA1 172.00$ 172.00$ 200.00$ 200.00$ 210.00$ 210.00$ 850.00$ 850.00$ 250.00$ 250.00$ 900.00$ 900.00$ 250.00$ 250.00$ 6 STRUCTURE CLEANING-STORM EA2 172.00$ 344.00$ 150.00$ 300.00$ 180.00$ 360.00$ 450.00$ 900.00$ 300.00$ 600.00$ 500.00$ 1,000.00$ 500.00$ 1,000.00$ 7 RESET FRAME-STORM EA2 276.00$ 552.00$ 400.00$ 800.00$ 115.00$ 230.00$ 450.00$ 900.00$ 400.00$ 800.00$ 500.00$ 1,000.00$ 300.00$ 600.00$ 8 STRUCTURE ADJUSTMENT-STORM EA1 345.00$ 345.00$ 500.00$ 500.00$ 245.00$ 245.00$ 950.00$ 950.00$ 800.00$ 800.00$ 900.00$ 900.00$ 500.00$ 500.00$ 9 .INSTALL, REINSTALL OR REPAIR FILLETS IN STRUCTURE-STORM EA8 230.00$ 1,840.00$ 75.00$ 600.00$ 665.00$ 5,320.00$ 750.00$ 6,000.00$ 300.00$ 2,400.00$ 350.00$ 2,800.00$ 150.00$ 1,200.00$ 10 LOCATE & ADJUST STRUCTURE- STORM EA1 2,100.00$ 2,100.00$ 600.00$ 600.00$ 1,360.00$ 1,360.00$ 1,350.00$ 1,350.00$ 1,500.00$ 1,500.00$ 950.00$ 950.00$ 700.00$ 700.00$ 11 MANHOLE FRAME AND LID REPLACEMENT-STORM EA1 400.00$ 400.00$ 700.00$ 700.00$ 455.00$ 455.00$ 750.00$ 750.00$ 250.00$ 250.00$ 800.00$ 800.00$ 500.00$ 500.00$ 12 BACKFILL AROUND STRUCTURE EA1 300.00$ 300.00$ 150.00$ 150.00$ 1,280.00$ 1,280.00$ 350.00$ 350.00$ 400.00$ 400.00$ 600.00$ 600.00$ 200.00$ 200.00$ 13 INSTALL GRATE ON RISER LSUM 1 600.00$ 600.00$ 1,500.00$ 1,500.00$ 418.00$ 418.00$ 685.00$ 685.00$ 2,500.00$ 2,500.00$ 3,200.00$ 3,200.00$ 3,000.00$ 3,000.00$ 14 CB TYPE A 4'-DIAMETER TYPE 11 F & G EA1 3,200.00$ 3,200.00$ 3,000.00$ 3,000.00$ 2,530.00$ 2,530.00$ 2,300.00$ 2,300.00$ 5,500.00$ 5,500.00$ 3,300.00$ 3,300.00$ 3,000.00$ 3,000.00$ 15 RELOCATE INLET, TYPE A W/NEW TYPE 11 F & G EA1 1,150.00$ 1,150.00$ 1,500.00$ 1,500.00$ 2,100.00$ 2,100.00$ 1,500.00$ 1,500.00$ 2,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ 2,000.00$ 2,000.00$ 16 INVESTIGATE SETTLING AROUND STRUCTURE EA2 400.00$ 800.00$ 250.00$ 500.00$ 650.00$ 1,300.00$ 1,850.00$ 3,700.00$ 1,200.00$ 2,400.00$ 700.00$ 1,400.00$ 500.00$ 1,000.00$ 17 INSTALL RESTRICTOR EA1 600.00$ 600.00$ 500.00$ 500.00$ 1,710.00$ 1,710.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 3,900.00$ 3,900.00$ 2,000.00$ 2,000.00$ 18 INSTALL RIP RAP SY100 30.00$ 3,000.00$ 55.00$ 5,500.00$ 50.00$ 5,000.00$ 125.00$ 12,500.00$ 72.00$ 7,200.00$ 80.00$ 8,000.00$ 65.00$ 6,500.00$ 19 REPAIR BROKEN SPIGOTS EA8 800.00$ 6,400.00$ 500.00$ 4,000.00$ 989.00$ 7,912.00$ 1,000.00$ 8,000.00$ 900.00$ 7,200.00$ 650.00$ 5,200.00$ 500.00$ 4,000.00$ 20 STORM SEWER REMOVAL AND REPLACEMENT, 12" LF 100 60.00$ 6,000.00$ 45.00$ 4,500.00$ 55.00$ 5,500.00$ 75.00$ 7,500.00$ 85.00$ 8,500.00$ 125.00$ 12,500.00$ 150.00$ 15,000.00$ 21 SEAL LIFT PLUGS EA2 150.00$ 300.00$ 50.00$ 100.00$ 220.00$ 440.00$ 250.00$ 500.00$ 325.00$ 650.00$ 350.00$ 700.00$ 500.00$ 1,000.00$ 22 TYPE III BARRICADE INSTALLATION LSUM 1 3,500.00$ 3,500.00$ 1,200.00$ 1,200.00$ 710.00$ 710.00$ 1,000.00$ 1,000.00$ 3,100.00$ 3,100.00$ 36,000.00$ 36,000.00$ 1,000.00$ 1,000.00$ 23 PAVEMENT MARKINGS, LETTER & SYMBOL SF 70 6.00$ 420.00$ 6.00$ 420.00$ 46.00$ 3,220.00$ 30.00$ 2,100.00$ 22.00$ 1,540.00$ 18.00$ 1,260.00$ 10.00$ 700.00$ 24 PAVEMENT MARKINGS, 6" LF 100 4.00$ 400.00$ 2.00$ 200.00$ 12.00$ 1,200.00$ 15.00$ 1,500.00$ 11.00$ 1,100.00$ 8.00$ 800.00$ 2.10$ 210.00$ 25 PAVEMENT MARKINGS, 24" LF 40 6.00$ 240.00$ 7.50$ 300.00$ 45.00$ 1,800.00$ 35.00$ 1,400.00$ 44.00$ 1,760.00$ 31.00$ 1,240.00$ 10.00$ 400.00$ 26 STOP SIGN INSTALLATION EA1 300.00$ 300.00$ 200.00$ 200.00$ 180.00$ 180.00$ 650.00$ 650.00$ 1,200.00$ 1,200.00$ 700.00$ 700.00$ 750.00$ 750.00$ 27 PCC SIDEWALK REMOVAL AND REPLACEMENT SF 305 10.00$ 3,050.00$ 10.00$ 3,050.00$ 15.00$ 4,575.00$ 18.00$ 5,490.00$ 35.00$ 10,675.00$ 12.00$ 3,660.00$ 15.00$ 4,575.00$ 28 DETECTABLE WARNINGS SF 60 30.00$ 1,800.00$ 80.00$ 4,800.00$ 55.00$ 3,300.00$ 35.00$ 2,100.00$ 40.00$ 2,400.00$ 27.00$ 1,620.00$ 25.00$ 1,500.00$ 29 HMA PAVEMENT REMOVAL AND REPLACEMENT SY75 35.00$ 2,625.00$ 53.00$ 3,975.00$ 80.00$ 6,000.00$ 135.00$ 10,125.00$ 60.00$ 4,500.00$ 110.00$ 8,250.00$ 150.00$ 11,250.00$ 30 PCC CC&G REMOVAL LF 30 15.00$ 450.00$ 10.00$ 300.00$ 24.00$ 720.00$ 10.00$ 300.00$ 35.00$ 1,050.00$ 12.00$ 360.00$ 10.00$ 300.00$ 31 PCC CC&G B6.12 LF 100 40.00$ 4,000.00$ 35.00$ 3,500.00$ 40.00$ 4,000.00$ 65.00$ 6,500.00$ 45.00$ 4,500.00$ 35.00$ 3,500.00$ 30.00$ 3,000.00$ 32 RIVER BIRCH 6' TALL EA12 465.00$ 5,580.00$ 425.00$ 5,100.00$ 320.00$ 3,840.00$ 525.00$ 6,300.00$ 422.00$ 5,064.00$ 350.00$ 4,200.00$ 400.00$ 4,800.00$ 33APPLE SERVICEBERRY, 6' TALL EA3 534.00$ 1,602.00$ 400.00$ 1,200.00$ 360.00$ 1,080.00$ 525.00$ 1,575.00$ 440.00$ 1,320.00$ 550.00$ 1,650.00$ 450.00$ 1,350.00$ 34 LITTLE LEAF LINDEN, 3" CALIPER, BALLED AND BURLAPPED EA2 770.00$ 1,540.00$ 415.00$ 830.00$ 350.00$ 700.00$ 525.00$ 1,050.00$ 600.00$ 1,200.00$ 900.00$ 1,800.00$ 450.00$ 900.00$ 35 BEVERLY CRABAPPLE EA12 525.00$ 6,300.00$ 415.00$ 4,980.00$ 350.00$ 4,200.00$ 525.00$ 6,300.00$ 430.00$ 5,160.00$ 490.00$ 5,880.00$ 450.00$ 5,400.00$ 36 THORNLESS HONEY LOCUST, 3: CALIPEREA3 790.00$ 2,370.00$ 415.00$ 1,245.00$ 350.00$ 1,050.00$ 525.00$ 1,575.00$ 620.00$ 1,860.00$ 800.00$ 2,400.00$ 450.00$ 1,350.00$ 37 NATURALIZE BASIN 1 LSUM 1 45,000.00$ 45,000.00$ 55,000.00$ 55,000.00$ 49,000.00$ 49,000.00$ 28,000.00$ 28,000.00$ 55,000.00$ 55,000.00$ 20,000.00$ 20,000.00$ 50,000.00$ 50,000.00$ 38ALLOWANCE - ITEMS ORDERED BY ENGINEER UNIT 20,000 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ TOTAL BASE BID (Items 1 - 38) 130,455.00 136,350.00 149,332.00 166,750.00 169,179.00 174,370.00 156,235.00$ BID TABULATION FOUNTAIN VILLAGE COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLE52 Wheeler RoadBID TABULATIONENGINEER'S ESTIMATESugar Grove, IL 60554Newark, IL 60541725 East LsSalle StreetSomonauk, IL 60552904 East State Route 71P.O. Box 655WILKINSON EXCAVATING S&K EXCAVATINGCOPENHAVER CONSTRUCTION75 Koppie DriveGilberts, IL 60136JENSEN EXCAVATINGP.O. Box 1138Yorkville, IL 60560KENDALL EXCAVATINGP.O. Box 544Yorkville, IL 60560LEN COX & SONS EXCAVATING1203 Theodore StreetCrest Hill, IL 60403ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2018-13
Caledonia Subdivision – Completion of Improvement Status
Public Works Committee – February 20, 2018
Direction on Proceeding with Completion
Completion of Improvement Status
Brad Sanderson Engineering
Name Department
The purpose of this memo is to provide an update as to the status of the completion of the improvements
for the development.
Background:
The City accepted the public improvements at their Council meeting on February 28, 2017. The
developer then provided a one-year maintenance guarantee (value = $557,615.58) as required by City
code to cover any additional deficiencies.
EEI re-inspected the development in the fall of 2017 and issued a punchlist with several outstanding items
(see attached). Many of the items were completed, however the following items remain:
Bituminous surface course crack routing and sealing
Replacement of dead or removed trees in parkway
Removal of voluntary/nuisance trees growing in Lot A Detention Basin
The crack routing/sealing and tree replacement need to be completed in appropriate weather conditions.
The maintenance guarantee that is on file will expire on February 28, 2018.
Discussion:
Staff has reviewed the situation and have determined that the following options are available:
1. Require that the developer renew the letter of credit at full value with a new expiration date. We
would recommend an expiration date of July 1, 2018 if this were chosen. If the developer
refuses, call the full letter of credit.
2. Require that the developer provide a new letter of credit with a reduced value to cover the
remaining work items. We would recommend a value of $60,000 and an expiration date of July
1, 2018.
3. Call the full letter of credit and complete the work in the Spring.
If the direction is to call the letter of credit, staff would prepare a letter of default and issue it to the
developer. This would be the first step in officially calling the letter of credit and afford the
developer an additional sixty (60) days to complete the required improvements, or until the end of
April before the City moves to call the security.
Staff is recommending proceeding with option No. 2.
Action Required:
Staff is requesting direction on how to proceed.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 1, 2018
Subject: Caledonia
CorneilsBoombahRyanLaurenCaledoniaShadow WoodPinewoodLongviewCommercialFontanaEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conLOCATION MAPDATE:JANUARY 2017United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usCALEDONIAUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1231PATH:H:/GIS/PUBLIC/YORKVILLE/2012/YO1231- CALEDONIA.MXDFILE:fffääNORTHPhase Boundaries600 0 600300 FeetPhase 2Phase 1Phase 2
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #7
Tracking Number
PW 2018-14
Kennedy Road Shared Use Path (ITEP)
Public Works Committee – February 20, 2018
Consideration of Approval
Consideration of Authorizations No. 4 and 5
Brad Sanderson Engineering
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #8
Tracking Number
PW 2018-15
Potential 2018 Federal RTP Applications
Public Works Committee - February 20, 2018
N/A
Majority
Approval
See attached memo.
Erin Willrett Administration
Name Department
Overview
The federal “Recreational Trail Program” (RTP) is a competitive grant reimbursement program. It is a
federally funded program that requires local matching funds from an eligible project sponsor. The program
provides funding assistance for acquisition, development, rehabilitation and maintenance of both motorized and
non-motorized trails or a combination of either. This program is administered through the Illinois Department of
Natural Resources.
IDNR’s Federal RTP application period began on January 1, 2018 ends on March 1, 2018. Site visits and
review of proposals will be conducted approximately April 1, 2018 – July 1, 2018. The Review and Selection
Period should take place after that time frame with an announcement of selected projects in the spring 2019.
Funding
Applicants may apply for up to $200,000 maximum per project in federal RTP funds. However, there is
no maximum grant award amount set for acquisition projects and for motorized projects. Approximately
$1,500,000 will be awarded this cycle.
Federal funds will provide reimbursement up to 80 percent on approved projects. The required 20 percent
local match is the responsibility of the project sponsor. If the project is selected for funding, there is a Grant
Award Fee of 1% of the total funding assistance awarded with a maximum fee of $5,000.
There is an application fee of ¼ of 1% (0.0025%) of the grant request. There is a minimum fee of $100
and a maximum fee of $300.
Utilizing federal funds for right-of-way and easement acquisition costs will lengthen the time required for
the project significantly as these activities require federal authorization before proceeding.
A public hearing is required to solicit public review and comments on the creation of a new trail within a
linear corridor. The Notice of Hearing must be advertised in a local newspaper of general circulation at least
seven days prior to the Hearing date. Minutes of the Hearing, along with written comments received and a copy
of the newspaper notice must be submitted as part of the application. The public hearing for the ComEd Trail
project will take place during the City Council meeting on February 27, 2018. Because the City is only public
applying for land acquisition costs for the Fox Road project, no hearing is required for that application.
Project Evaluation and Review Criteria
All federal RTP projects must be selected through a competitive process. The following criteria will be
used by the Department for evaluating and ranking grant applications. Each criterion indicates the weighting that
will be given to that criterion.
Memorandum
To: Public Works Committee
From: Brad Sanderson, EEI; Erin Willrett, Assistant City Administrator;
Bart Olson, City Administrator
CC:
Date: February 20, 2018
Subject: Potential 2018 Federal RTP Applications
1. Projects of high need (20%), taking into account:
a. Trail significance − the estimated users that will be attracted to the trail/trail site; will it
potentially be of interstate, State, regional or local importance;
b. Geographic distribution – will the proposed project, considering the trail type and proposed users
of the trail or site, be the first in the county, area or region; and
c. Population served.
2. Project concept and quality (55%), taking into account:
a. Project type. The following will be considered in the priority listed:
i. acquisition of land for new trails/trail sites;
ii. initial development of trails/trail sites;
iii. additional development of existing trails/trail sites; and
iv. renovation of existing trails/trail facilities;
b. Trail length;
c. Proposed project cost per mile;
d. Diversity of trail use;
e. Scenic quality of the trail corridor or the trail site;
f. Availability of necessary amenities/support facilities, such as drinking water, restrooms and
parking; and
g. Project sponsor maintenance capabilities and projects having the most long-term, stable
management potential.
h. Environmental suitability of the proposed trail/trail site (5%).
i. Local support for the proposed project (5%).
j. Local financial contribution (5%).
k. Overall program suitability (10%).
l. Penalty Factors − Deduct up to 25%
m. Consideration is given to the applicant's past performance in completing Department grant
projects or unresolved project violations, maintenance history of existing sites, and
administrative considerations (such as application completeness and response time during the
application process).
Potential Projects
Staff has identified two potential projects which we have investigated further. The projects are as
follows:
Fox Road Multi-Use Path from IL 47 to Hoover Forest Preserve – land acquisition costs only.
ComEd Multi-Use Path from Kingsmill Street to Riverfront Park – max $200,000
The City also applied for ITEP funding for both of these projects. This grant can be used as part of the
local share amount toward the ITEP grant. If the City does not receive ITEP funding and does receive Federal
RTP funding, there is time to evaluate how to move forward. There is approximately a 1-year review for this
grant award. Before the City is awarded the grant, a contract is signed. This contract would come before the City
Council for approval.
Further detail about each project is provided on the following pages.
Fox Road Multi-Use Path
Project Perimeters (Logical Termini):
IL Route 47 west to Hoover Forest Preserve Entrance
Existing Supportive Plans that references project:
Kane/Kendall Council of Mayors 2017 Bicycle Planning Map
Yorkville Trail Map (no date listed)
Yorkville Integrated Transportation Plan (2009)
Yorkville Comprehensive Plan (2016)
Easement or Land Acquisition Required:
Right of Way and Easement would need to be acquired along the length of the project.
Brief Description:
This path would provide a safe route for cyclists and pedestrians to travel to and from the downtown
area to City and County subdivisions without walking/biking on Fox Road that would eventually lead to
Hoover Forest Preserve. This would also give pedestrians and cyclists a safe alternative to an on-street
option. This would be the first leg of a very important regional trail. Hoover Forest Preserve is a
regional destination. It is the home course for the Yorkville Foxes boys and girls cross country teams, a
county wide outdoor education center and meeting center. In addition, the preserve has 400+ acres to
explore along the Fox River. It is the home course for the Yorkville Foxes boys and girls cross country
teams, a county wide outdoor education center and meeting center. In addition, the preserve has 400+
acres to explore along the Fox River. In the long term, this trail would bring the City’s regional trail
system closer to the Eldamain Road Bridge project, which is expected to have its own trail system. It is
expected that the Eldamain Rd Bridge project will bring the entire trail system very close to the Silver
Springs State Park.
Benefits:
Over 911 homes would be directly connected to this trail, through neighborhood streets. This trail
would allow residents of the River’s Edge subdivision, White Oak, and Fox Glen, which contain over
330 homes, new access to the regional trail network. In the opposite direction, this trail would provide
direct trail access to Hoover Forest Preserve’s trail system for the majority of the City.
Concern:
ROW and land acquisition is a timely and costly process.
Estimated Land Acquisition Cost:
Total Cost: $1,106,620
Grant amount: $885,296
Local Share: $221,324
ComEd Multi-Use Path
Project Perimeters (Logical Termini):
Kingsmill Street to Riverfront Park
Existing Supportive Plans that references project:
Kane/Kendall Council of Mayors 2017 Bicycle Planning Map
Yorkville Trail Map (no date listed)
Yorkville Integrated Transportation Plan (2009)
Yorkville Comprehensive Plan (2016)
Easement or Land Acquisition Required:
None. Currently have an easement agreement with ComEd for the land the multi-use path is proposed to
be constructed upon.
Brief Description:
Proposed project will complete a multi-use trail gap through a beautiful wooded, stream-lined area that
is not along a major arterial roadway (IL 47). The proposed multi-use ComEd path allows the City to
plan for an active path through a natural area that has been set aside for the intent of recreational use.
This will encourage north south travel in a growing and also throughout an established residential area.
It will also provide access to an additional recreational area along the Fox River front and a connection
to the downtown commercial corridor. The culverts and bridges that will be installed along the path will
also provide a drainage benefit to the naturalized area.
Benefits:
This trail would allow new, direct access to the regional trail system for over 1,555 homes. This path
will be much more picturesque than the Route 47 path.
Concern:
When the Route 71 expansion project occurs in the next 2-5 years, residents of Raintree Village,
Windett Ridge, Country Hills, and Prestwick will be able to connect to the regional trail system through
the Route 71 trail. So, the ComEd trail would somewhat duplicate an existing regional trail service.
Estimated Cost:
Total Cost: $2,555,420
Grant amount: 200,000
Local Share: $2,355,420
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #9
Tracking Number
PW 2018-16
MFT Supplemental Appropriation and Revised Estimate of Cost
Public Works Committee – February 20, 2018
Majority
Approval
Seeking approval for additional appropriation for bulk rock salt
Eric Dhuse Public Works
Name Department
Summary
Due to our salt storage constraints, the number of times we have had to salt, and the
relative low price of bulk rock salt I recommend that we appropriate an additional $50,000.00 for
the purchase of bulk rock salt.
Background
At this time, we have very limited room for salt storage here at Public Works and we
have no additional salt storage available at the Kendall County Highway Department, where we
are currently at our limit of 1000 tons. Our storage here at PW consists of a lean-to that can hold
approximately 500 tons of salt that is somewhat protected, with an additional 200-300 tons that
can be placed directly adjacent to the building, but not protected from the elements. During the
snow season, we like to keep as much salt under protection to keep it from caching together and
forming large chunks that we can’t break apart easily.
In addition to the normal storage constraints, we had the problem of having nowhere to
put the salt if we had any leftover due to a mild winter since we were completely full at the
County and that we use the lean-to for covered storage for our summer materials such as mulch,
black dirt, sand, and for storing sweepings until we can haul them away. To limit our potential
storage problems this summer, I decided to only appropriate enough salt that would be used
throughout a normal winter. Well, we have blown past our 1000 ton original order plus our 20%
additional overage (200 tons) that we are allotted by IDOT. In addition, we have ordered and
received 300 tons to deal with last week’s constant snow. With 45-50 days of potential salt
usage left to go this winter, we will need more salt. The question becomes, how much salt is
enough for the rest of the winter?
Recommendation
In the FY18 budget, we have $140,000 budgeted for salt. Our initial appropriation was
for $60,000 which leaves us with $80,000 remaining before we would go over budget. Our
current expenditures that were approved by IDOT are $57,660. The additional 300 tons has not
been formally approved and neither have any future purchases. I have talked to IDOT regarding
the 300 tons and future purchases; their suggestion was to submit a supplemental appropriation
and revised estimate of cost. Both of these documents are attached for your review, discussion
and action. This has happened a few times in the past during extreme winters, and each time
IDOT has approved our revised estimate and supplemental appropriation.
I recommend that we appropriate an additional $50,034.50 for bulk rock salt. I also
recommend that we purchase all the salt we can and store it at PW to take advantage of the price
of $48.05/ton. I believe after this year, we will see a sharp increase in salt price for next year. I
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: February 13, 2018
Subject: MFT supplemental appropriation for salt
will gladly sacrifice summer storage to save thousands on our salt purchase next year. At
$48.05/ ton, our 300 tons we have already ordered will cost $14, 415 which leaves us $35,585 or
an additional ~740 tons of salt that we can purchase if needed or if the council agrees that we
should buy now at the known low price.
I would ask that this be placed on the February 20, 2018 public works committee agenda
for discussion. If you have any questions or need further information please let me know.
Printed 2/14/2018 BLR 14230 (Rev. 07/15/13)
Resolution for Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
(Council or President and Board of Trustees)
United City of Yorkville , Illinois, that there is hereby
(City, Town or Village) (Name)
appropriated the sum of $50,035.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2017
(Date)
to April 30, 2018 .
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Ottawa , Illinois.
I, Clerk in and for the United City
(City, Town or Village)
of Yorkville , County of Kendall
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and City Council at a meeting on February 27, 2018
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of .
(SEAL) Clerk
(City, Town or Village)
Approved
Regional Engineer
Department of Transportation
Date
Local Public Agency:
County:
Maintenance Period
arms, poles, wire, tape,
-
system ballasts, photocells, lenses, - 15,000.00
Maintenance of an existing street light IIA maint. Supplies such as bulbs
-
-
-
Misc. Permanent Street Patching IIA Surface Hot Mix TON 370.00 54.00 19,980.00 19,980.00
-
etc.-
couplers, housings, fuses, -
-
Operation of an existing street light system I Electricity - 135,000.00
7,750.00 7,750.00
for Bulk Rock Salt -
Salt Storage Rental I Building Space Rental LS 1.00 7,750.00
110,034.50 110,034.50
-
Snow Removal I Bulk Rock Salt TON 2290.00 48.05
7,500.00 7,500.00
-
Brackets and Hardware EA 150.00 50.00
7,500.00 7,500.00
Sign Posts and Anchors EA 100.00 40.00 4,000.00 4,000.00
Signs, Posts, and Hardware IIA Various Signs EA 150.00 50.00
-
-
filling Cold Patch
Bituminous Premix for temporary pothole IIA Bituminous Premix TON 150.00 105.00 15,750.00 15,750.00
(No. Description) Item Unit Quantity Price Cost
Maintenance
Maint.
Group
Insp.
Req.
For Group I, IIA, IIB, or III Est Total
Operation Unit Item Operation
Cost
Municipal Estimate of
Maintenance Costs
Kendall
5/1/2017 to 4/30/2018 Section Number:
Estimated Cost of Maintenance Operations
17-00000-00-GM supplemental
United City of Yorkville
Printed on 2/14/2018 1:29 PM
BLR 14231(Rev 02/18/14)
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspections
Submitted: Approved:
272,480.00
-
-
- Totals:
Maintenance
Maint Eng
Date Date
Municipal Official Title Regional Engineer
Total Estimated Maintenance Engineering Cost -
Total Estimated Maintenance Cost 322,514.50
272,480.00
-
272,480.00
272,480.00
-
Total Estimated Maintenance Operation Cost 322,514.50
Estimated Cost MFT Portion Other Funds
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Bulk Rock Salt Bid Through CMS
-
Printed on 2/14/2018 1:29 PM
BLR 14231(Rev 02/18/14)
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #10
Tracking Number
PW 2018-17
IL Rt 71 Improvements
Public Works Committee – February 20, 2018
Consideration of Approval
Consideration of Agreement
Brad Sanderson Engineering
Name Department
Attached is the draft City-State Agreement from IDOT for the above referenced project. The
intent of the agreement is to summarize the anticipated costs and outline the maintenance
responsibilities to the City for the project. Currently, IDOT is projecting a Spring 2018 letting
and a Fall 2018 construction start.
The total local share is anticipated to be $435,850 as described on page 4 of the agreement. Note
that the local share costs include the water main and sanitary sewer costs which were not
included in the previously approved Letter of Understanding (attached). The water main and
sanitary sewer costs were anticipated and have been budgeted.
The agreement is generally consistent with recent similar IDOT documents.
IDOT is requesting approval of the City-State Agreement along with the passing of the required
ordinances and resolutions.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 8, 2017
Subject: IL Rt 71 Improvements
Summary
Budgetary update for the Illinois Route 71 project, regarding project costs allocated to the City-Wide Capital (23),
Water (51) and Sewer (52) Funds. To be read in conjunction with the project materials presented by Engineering
Enterprises, Inc.
Background
Below is a summary of previously budgeted Route 71 project costs compared to the revised figures presented by
EEI pursuant to the intergovernmental agreement with the State of Illinois.
City-Wide Capital (23) Fund
The FY 2018 budget document shows the sidewalk, shared use path and road lighting portion appropriated in
fiscal years 2019 & 2020, in the amount of $55,200. The total budgeted project cost of $110,400 matches the
May 2011 memorandum of understanding from IDOT, a copy of which is included in your packet. Based on the
recent agreement with the State, these figures have been revised downward to approximately $91,000, and will be
spread out over the next three fiscal years (FY 2019 thru 2021). This revision will be noted in the upcoming FY
2019 budget draft, and will result in a budgetary savings of $19,400 to the City-Wide Capital Fund.
Water (51) Fund
The current year budget shows the water infrastructure improvement portion (construction engineering &
construction) of this project allocated over fiscal years 2019 & 2020, in the amounts of $302,400 and $75,600,
respectively; for a total of $378,000. These budgeted numbers also included water infrastructure improvements in
the Fox Highlands subdivision, which are slated to be done concurrently with the State project. Revised cost
estimates now show the combined cost of the water portion of this project to increase by $155,500, in comparison
to the prior year’s budget document. The water portion of the Route 71 project, which includes infrastructure
improvements in Fox Highlands, will budgeted in the upcoming fiscal year in the amount of $533,500.
Sewer (52) Fund
The FY 2018 budget shows the sewer infrastructure improvement portion (construction engineering &
construction) of this project allocated over fiscal years 2019 & 2020, in the amounts of $142,560 and $35,640,
respectively; for a total of $178,200. Based on the updated agreement with the State, these figures have been
adjusted slightly upward to $189,000, which is an increase of $10,800. Costs related to the sewer infrastructure
portion of this project are slated to be budgeted in the upcoming fiscal year in the amount of $189,000.
Recommendation
Informational item.
Memorandum
To: Public Works Committee
From: Rob Fredrickson, Finance Director
Date: February 14, 2018
Subject: Route 71 Project Budget Update
Contract 66D24 Agreement JN 318001
1
FAP 311 (IL 71)
Section (1)R,I
Kendall County
Reconstruction to a 4-lane section with raised median
Job No. C-93-017-14
Contract No. 66D24
Agreement JN 318001
AGREEMENT
This agreement is entered into by and between the State of Illinois, through its Department of
Transportation, hereinafter called the STATE, and the United City of Yorkville of Kendall County,
Illinois, hereinafter called the CITY.
WHEREAS, the STATE is an agency of the state government and the CITY is a unit of local
government authorized to enter into intergovernmental agreements pursuant to the
Intergovernmental Cooperation Act 5ILCS 220, et seq, and the Illinois Constitution Article VII,
Sec. 10.
WHEREAS, to facilitate the free flow of traffic and ensure safety to the traveling public, the
STATE and CITY are desirous of reconstructing IL Route 71 (identified as Stagecoach Trail
within the CITY) from IL 47 to just east of IL 126. Work will include removal of the existing
pavement and construction of new pavement to provide two lanes in each direction with a raised
curb median, curb and gutter, drainage improvements, bicycle and pedestrian accommodations,
and safety improvements. Traffic signals will be improved at IL 47 and replaced at IL 126.
Termini of the subject project are approximately from the intersection of Illinois 47 with Illinois 71
to just east of the intersection of Illinois 126 with Illinois 71. The gross length of the project is
6,740 feet. The subject project is hereby identified under FAP 311 (IL 71), State Section (1)R,I,
Job No. C-93-017-14 and Contract No. 66D24 (see project location map attached hereto as
Exhibit # 1).
WHEREAS, the STATE is to apply Federal National Highway Performance Program (NHPP)
funds toward financing this project. Application is at an 80 percent federal and 20 percent
STATE matching formula.
WHEREAS, the existing subject portion of IL 71 consists of a two lane section (one lane in each
direction) with median and auxiliary lanes at some intersections. Most of this section has an
existing rural cross section with a combination of paved and aggregate shoulders and open
roadside drainage ditches. Curb and gutter with enclosed drainage has been installed at some
spot locations.
WHEREAS, the purpose of this agreement is to provide a general description to the scope of
work proposed with the subject project. All desired specific details of type of work, locations,
design dimensions, elevations, item quantities and materials are to be obtained from the related
project design plan sheets which serve as a supplement to this agreement. The said plans
have been provided to the CITY for its review, comment and concurrence. Additional purposes
Contract 66D24 Agreement JN 318001
2
of this agreement are to provide estimated costs, cite cost sharing participation between the
STATE and CITY, determine responsibilities of funding, commitments to payments, and define
jurisdictional and maintenance responsibilities of various roadways, utilities and appurtenances
relating to the subject project.
WHEREAS, the proposed scope of work for the subject project is as follows:
A. Mainline IL 71 Reconstruction - (80% FEDERAL/20% STATE Cost): Proposed is the
removal of existing pavement and construction of new Portland cement concrete pavement.
Two 12 foot through lanes in each direction will be provided. A raised curb median will be
constructed with dedicated left turn lanes as appropriate and right turn lanes are proposed in
addition where they are warranted. Storm sewer and barrier curb and gutter will be
constructed along the median and edge of pavement throughout the project limits. Hot-Mix
Asphalt (HMA) widening and resurfacing will be used at the ends of the project to transition
into the existing pavement and shoulder widths.
B. Reconstruction of IL 126 intersection with IL 71 - (80% FEDERAL/ 20% STATE Cost):
The intersection pavement will be reconstructed to provide a lane configuration similar to the
existing. Drainage and other improvements extend further along IL 126 as shown in the
plans.
C. Reconstruction of Local Roads Intersecting IL 71 - (80% FEDERAL/ 20% STATE Cost):
Improvements are required on the adjoining local roads to match width and profile changes
proposed on IL 71. The local road intersections to be included are as follows:
a. IL 71 at Walnut Drive – The intersection pavement will be reconstructed to
provide a lane configuration similar to the existing.
b. IL 71 at Village View Drive – The intersection pavement will be reconstructed to
provide a lane configuration similar to the existing.
c. IL 71 at Candleberry Lane – The intersection pavement will be reconstructed to
provide a lane configuration similar to the existing.
d. IL 71 at Raintree Road – The intersection pavement will be reconstructed to
provide a lane configuration similar to the existing.
e. IL 71 at Country Hills Drive – The intersection pavement will be reconstructed
to provide a lane configuration similar to the existing. Resurfacing will extend
south to the intersection of Country Hills Drive with Greenfield Turn/Clover Court.
Curb and gutter, sidewalks, and ditches will be reconstructed.
f. IL 71 at Identa Road – The intersection pavement will be reconstructed to
provide a lane configuration similar to the existing.
g. IL 71 at Wing Road - The intersection pavement will be reconstructed to provide
a lane configuration similar to the existing.
D. Upgrade or Replace Existing Traffic Signals - (80% FEDERAL/20% STATE Cost):
Contract 66D24 Agreement JN 318001
3
a. Traffic signals will be upgraded in the northeast and northwest quadrants of the
intersection of IL 47 with IL 71. Both routes are under STATE jurisdiction so no
CITY cost participation is required.
b. Traffic signals will be replaced at the intersection of IL 126 with IL 47. Both
routes are under STATE jurisdiction so no CITY cost participation is required.
E. Highway Lighting – (100% CITY Cost): At the intersection of IL 126 with IL 71 four
luminaires will be installed in combination with traffic signal installation and two will be
installed on new light poles. At the intersection of IL 47 with IL 71 one luminaire will be
installed in combination with traffic signal installation in the northeast quadrant of the
intersection. All lighting will be at 100 percent CITY cost.
F. Emergency Pre-emption Units – (100% CITY Cost): Emergency pre-emption detectors
and amplifiers will be installed as needed to serve all traffic signals within the project limits.
G. Shared Use Path - (80% FEDERAL/20% CITY): An 8 to 10 foot wide asphalt surfaced path
for shared bicycle and pedestrian use will be constructed along the south side of IL 71 from
approximate STA 517+60 to 571+02 and along the north side of IL 71 from approximate
STA 571+02 to 585+00. Shared use path will be constructed to connect all quadrants and
crossings at the intersection of IL 126 with IL 71. All shared use path construction will be at
20 percent CITY cost participation.
H. Sidewalk – (Variable Cost):
a. Removal and Replacement of Existing Sidewalk - Approximately 2,900
square feet of existing sidewalk will be removed and replaced at 100 percent
STATE cost.
b. Proposed new sidewalk – Approximately 2,900 square feet of proposed
sidewalk will be constructed at 20 percent CITY cost participation.
I. City Utility Relocation – (100% CITY Cost): Relocation of CITY owned utilities will be at
100% CITY cost.
J. Land Acquisition – (100% STATE Cost): The STATE will pay 100 percent of all costs for
land acquisition required for the project, including acquisition required for shared use path
and sidewalk.
K. All other work necessary to complete the project will be performed in accordance with the
approved plans and specifications.
WHEREAS, the CITY is desirous of the said IL 71 project in that same will be of immediate
benefit to CITY residents and permanent in nature.
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
agree as follows:
Contract 66D24 Agreement JN 318001
4
1. The above stated recitals are incorporated herein by reference, as if full set out herein.
2. The STATE agrees to make the surveys, prepare the plans and specifications, obtain right
of ways, receive bids and award the contract, furnish engineering inspection during
construction and cause the improvement to be built in accordance with the plans,
specifications, and contract.
3. The STATE agrees to pay all land acquisition, construction and engineering costs subject to
reimbursement by the CITY as hereinafter stipulated below.
Construction
Work Item Cost
Mainline IL 71 and intersecting $16,150,000 12,920,000 80.0%3,230,000 20.0%0 0.0%
side road reconstruction
Traffic Signals $350,000 280,000 80.0%70,000 20.0%0 0.0%
Highway Lighting $35,000 0 0.0%0 0.0%35,000 100.0%
Emergency Pre-emption Units $12,000 0 0.0%0 0.0%12,000 100.0%
Shared Use Path $160,000 128,000 80.0%0 0.0%32,000 20.0%
and new sidewalk
Sidewalk Removal $10,000 8,000 80.0%2,000 20.0%0 0.0%
and Replacement
City Utilities $300,000 0 0.0%0 0.0%300,000 100.0%
subtotal 13,336,000 3,302,000 379,000
Engineering (15%)56,850
Totals $17,017,000 13,336,000 3,302,000 435,850
Federal Cost State Cost City Cost
4. The CITY’s participation shall be predicated on the percentages shown above for the
specified work. CITY cost shall be determined by multiplying the final quantities times bid
Contract 66D24 Agreement JN 318001
5
unit prices of the awarded contract, plus an additional 15 percent for preliminary and
construction engineering.
5. The CITY agrees to pass and approve a resolution appropriating $440,000 to reimburse the
STATE for the work as described in this agreement. A copy of the ordinance is attached
hereto as Exhibit #2.
6. The CITY agrees to pass a supplemental resolution to provide necessary funds for its share
of the cost of this improvement if the amount appropriated in Exhibit #2 proves to be
insufficient to cover said cost.
7. The CITY agrees that upon receipt of the first and subsequent progress payments made to
the CONTRACTOR, the CITY will pay to the STATE from any funds allotted to the CITY, an
amount equal to the CITY share $440,000 divided by the estimated construction costs,
$17,000,000 multiplied by the actual progress payment made to the CONTRACTOR until
the entire obligation incurred under this AGREEMENT has been paid. The CITY’s actual
monetary reimbursement obligation to the STATE will be based upon the final quantities and
bid unit prices of the awarded contract.
8. Upon final inspection of the improvement and so long as IL 71 (Stagecoach Trail) remains
and is used as a state highway, the STATE agrees to retain jurisdiction and will maintain or
cause to be maintained all traffic lanes, including turn lanes, and curb and gutter that adjoins
these traffic lanes and any stabilized shoulders and/or roadside drainage ditches that serve
the state highway. This includes box culverts and pipe culverts that are part of the roadside
drainage system of IL 71.
9. It is mutually agreed by the STATE and the CITY that all CITY owned streets that intersect
IL 71 and are impacted and thereby reconstructed by the STATE due to the highway project,
will remain under the jurisdiction of the CITY at all times.
10. The CITY agrees to maintain the entire right of way outside of that maintained by the
STATE. This includes but is not limited to, CITY utilities, landscaping, sidewalks, shared
use paths, parkways, crosswalks and stop line/stop bar markings. Maintenance includes,
but is not limited to, all cost of material and labor for repair and/or replacement of surfaces,
path or sidewalk signing and marking, mowing, landscaping, drainage, snow and ice
removal, clearing of debris and trash, and removal of graffiti.
11. The CITY agrees, upon completion of the project, to maintain all storm sewers and
appurtenances by performing those functions necessary to keep the sewer in serviceable
condition, including cleaning sewer lines, inlets, manholes, and catch basins along with
repair and/or replacement of inlet, manhole, and catch basin frames, grates, or lids. The
CITY further agrees to repair and/or reconstruct structural failures to a maximum of 12 feet
between adjacent inlets, manholes, or catch basins.
12. The STATE agrees to assume responsibility for repairs and/or reconstruction of the storm
sewer system that exceeds the routine maintenance requirements of the CITY, as cited in
the above paragraph.
Contract 66D24 Agreement JN 318001
6
13. The CITY agrees that no future storm sewer connection or additional water discharge will be
added to the storm sewer system that is being constructed as part of this project. The CITY
agrees to obtain a permit from the STATE prior to routing any additional discharge to storm
sewer system constructed as part of this contract.
14. Upon acceptance by the STATE of the traffic signal work included herein the responsibility
for maintenance and energy for signals and preemption devices shall continue to be as
outlined in the Master Agreement executed by the STATE and the CITY on April 25, 2011.
All existing traffic signals are being replaced or upgraded. No additional traffic signals are
being installed at new locations under this contract.
15. The CITY agrees to assume all maintenance and energy costs for all roadway lighting that is
to be constructed as part of this project.
16. It is mutually agreed that by the execution of this agreement and under the penalty of
perjury, the CITY, doing business as a governmental entity, certifies that its correct federal
identification number (FEIN) is 36-6006169. The CITY agrees to assume full responsibility
for providing or causing to provide all funds required to pay the local share of cost
participation in the subject project.
17. The CITY agrees to provide, prior to the STATE’s advertising for the work to be performed
hereunder, a letter, resolution, or signed plan approval indicating its review and approval of
the STATE’s plans and specifications for the subject project.
18. The CITY agrees not to permit driveway entrance openings to be made in the curb, as
constructed, or the construction of additional entrances, private or commercial, along IL 71
from IL 47 to IL 126 without the consent of the STATE.
19. The CITY agrees to exercise its franchise right to cause private utilities to be relocated at no
expense to the STATE.
20. The CITY agrees to cause its utilities installed on right of way after said right of way was
acquired by the STATE or installed within the limits of a roadway after the said roadway’s
jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no
expense to the STATE. Relocation of CITY utilities included in the plans is at 100% CITY
cost as outlined in item I.
21. The CITY has adopted and will put into effect an ordinance requiring that parking along IL
71 be prohibited within the limits of the United City of Yorkville, a copy of which is attached
hereto as Exhibit 3.
22. The CITY has adopted and will put into effect an appropriate ordinance, prior to the
STATE’s advertising for the work to be performed hereunder, regulating encroachment
along the state highway. A copy of the ordinance is attached hereto as Exhibit 4.
23. Prior to the STATE’s advertising for the work to be performed hereunder, the disposition of
encroachments will be cooperatively resolved with representatives from the CITY and the
STATE.
Contract 66D24 Agreement JN 318001
7
24. The CITY will continue to enforce an existing ordinance prohibiting the discharge of sanitary
sewage and industrial waste water into any storm sewers along the state highway, a copy of
which is attached hereto as Exhibit #5.
25. The STATE agrees to invite representatives of the CITY to mutually inspect the completed
project prior to the STATE’s final approval of the work.
26. It is mutually agreed that obligations for the STATE and CITY will cease immediately without
penalty or further payment being required if, in any fiscal year, the Illinois General Assembly
or federal funding sources fail to appropriate or otherwise make available funds for this
contract.
27. The STATE and CITY mutually agree that any work to be performed by other than CITY
and/or STATE forces is subject to the Prevailing Wage Act, 820 ILCS 130/1 et seq.
(“Prevailing Wage Act”). The STATE agrees to fully comply with all applicable requirements
of the Prevailing Wage Act, and the STATE agrees to notify all contractors and
subcontractors that the work performed pursuant to this Agreement shall be subject to the
Prevailing Wage Act. In the event the STATE fails to comply with the notice requirements
set forth in this paragraph, the STATE shall solely be responsible for any and all penalties,
fines and liabilities incurred for contractors and/or subcontractors’ violations of the
“Prevailing Wage Act”.
28. The STATE and CITY mutually agree that the STATE’s contractors and/or subcontractors
shall not discriminate on the basis of race, color, national origin or sex in performance of this
agreement. The STATE agrees to carry out applicable requirements of 49 CFR Part 26 in
the award and administration of the STATE assisted contracts. Failure by the STATE to
carry out these requirements is a material breach of this agreement, which may result in the
termination of this agreement or such remedy as the STATE deems appropriate.
29. This Agreement represents the entire Agreement between the parties and supersedes any
prior written or oral agreements between the parties regarding these specific components of
this section of IL Route 71 as constructed under Contract 66D24. Previous agreements
pertaining to other aspects of this section of highway, such as the referenced Master Traffic
Signal Agreement, shall remain in full force and effect. This agreement may not be modified
except in writing acknowledged by both parties.
30. Neither party shall assign, sublet, sell or transfer its interest in this Agreement without the
prior written consent of the other.
31. This Agreement shall be construed in accordance with the law and Constitution of the State
of Illinois and if any provision is invalid for any reason, such invalidations shall not render
invalid other provisions which can be given in effect without the invalid provision.
32. This Agreement is executed in duplicate and each party shall retain one (1) completely
executed copy, each of which is deemed as an original.
33. This agreement and the covenants contained herein shall be null and void in the event the
contract covering the construction work, contemplated herein, is not awarded by December
31, 2020.
Contract 66D24 Agreement JN 318001
8
34. This agreement shall be binding upon and inure to the benefit of the parties, their
successors and assigns.
35. This agreement is passed and approved by the Mayor and City Council of The United City of
Yorkville of Kendall County, Illinois and the State of Illinois, through its Department of
Transportation.
Executed on Behalf of the United City of Yorkville of Kendall County, Illinois, on this
______ day of ______________________________, 2018.
APPROVED: ATTEST:
_______________________________ ______________________________________
Gary Golinski, Mayor of United City of Yorkville Beth Warren, City Clerk
_______________________________ ______________________________________
Date Date
Executed on Behalf of the State of Illinois,
Department of Transportation
________________________________________
Kevin F. Marchek, P.E.
Region Two Engineer
________________________________________
Date
FAP 311 (IL 71)
Section (1)R,I
Kendall County
Reconstruction of IL 71 from east of IL 47 to east of IL 126
Job No. C-93-017-14
Contract No. 66D24
Agreement JN 318001
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement of FAP Route 311 (IL 71) , State
section (1)R,I, the United City of Yorkville hereby approves the State’s plans and specifications,
as submitted to the City insofar as they apply to the interests of the City.
APPROVED this ____________ day of _______________, 2018.
By: _______________________________
Title: ______________________________
Resolution No. 2018-____
Page 1
Resolution No. 2018-____
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE UNITED CITY OF YORKVILLE AND
ILLINOIS DEPARTMENT OF TRANSPORTATION
ILLINOIS ROUTE 71 (STAGECOACH TRAIL)
(Job No. C-93-017-14)
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State
of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City desires to enter into an Intergovernmental Agreement for
Federal Participation with the State of Illinois through its Illinois Department of
Transportation that will provide funding for roadway improvements on Illinois Route 71 from
Illinois Route 47 to just east of Illinois Route 126; and,
WHEREAS, the Illinois Department of Transportation has proposed an
Intergovernmental Agreement that will establish the cost sharing for this project with the
City’s local share being $435,850; and,
WHEREAS, the City to indicate the availability of funding for this project shall set
aside those funds necessary from its City-Wide Capital, Water and Sewer Funds.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the AGREEMENT (JN 318001) for Job Number C-93-017-14, that is
attached hereto and made a part hereof by reference as Exhibit A, between the State of Illinois
acting by and through its Department of Transportation and the City be and is hereby
approved and that Mayor Gary J. Golinski is hereby authorized to execute said Agreement on
behalf of the City.
Section 2: That the City shall appropriate the City’s local share of the project costs in
the amount of $435,850 and any additional funds that may be required.
Section 3: That this resolution shall be in full force and effect from and after its
passage and approval according to law.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this ______ day of __________________, 2018
______________________________
CITY CLERK
Resolution No. 2018-____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this ______ day of __________________, 2018
______________________________
MAYOR
#*
#*
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#*#*
#*
#*
ILLINI DR
047-2534
047-2542
047-2525
047-2527
047-2533
YORKVILLE
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Project Location Map
D3# 2262
END PROJECT
LASALLE
IROQUOIS
BUREAU
FORD
LIVINGSTON
DEKALB
KANKAKEE
GRUNDY
KENDALL
Project Area =
FAP 311 (IL Route 71)
Section (1)R,I & (1)N&TS
Kendall County
Reconstruction from West of IL 47 to East of IL 126
Contract No.66D24 & 66D25
BEGIN PROJECT
Exhibit 1
Resolution No. 2018-____
Page 1
Exhibit __
Resolution No. 2018-________
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL, ILLINOIS,
ESTABLISHING FUNDING FOR THE STATE OF ILLINOIS
INTERGOVERNMENTAL AGREEMENT
WHEREAS, the United City of Yorkville (the “City”) has entered into an
AGREEMENT with the State of Illinois for the improvement of Illinois Route 71, from Illinois
Route 47 to the east of Illinois Route 126, known as State Section (1)R,I, Job No. C-93-017-14
and Contract No. 66D24; and,
WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for
the City to appropriate sufficient funds to pay its share of the cost of said improvement.
NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, that there is hereby appropriated the sum of
four hundred thirty five thousand, eight hundred fifty Dollars ($435,850.00) or so much thereof
as may be necessary, from any money now or hereinafter allotted to the City to pay its share of
the cost of this improvement as provided in the AGREEMENT.
BE IT FURTHER RESOLVED, that the City agrees upon receipt of the first and
subsequent progress payments made to the Contractor, the City will pay to the State from any
funds allotted to the City, an amount equal to the City’s share $440,000 divided by the estimated
construction costs, $17,000,000 multiplied by the actual progress payment made to the
Contractor until the entire obligation incurred under the Agreement has been paid.
BE IT FURTHER RESOLVED, that the City agrees to pass a supplemental resolution
to provide any necessary funds for its share of the cost of this improvement if the amount
appropriated herein proves to be insufficient, to cover said cost.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2018
______________________________
CITY CLERK
Resolution No. 2018-____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________,2018
___________________________________________
Gary J. Golinski, Mayor
STATE OF ILLINOIS
COUNTY OF KENDALL
I, Beth Warren, City Clerk in and for the United City of Yorkville hereby certify the foregoing to
be a true and complete copy of this Resolution adopted by the President and Board of Trustees at
a meeting on ____________, 2018.
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ___ day of _____,
2018.
____________________________________
Beth Warren, City Clerk
(SEAL)
FAP 311 (IL 71), Section (1)R,I, Job No. C-93-017-14, Contract No. 66D24
Ordinance No. 2018-___
Page 1
Ordinance No. 2018-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS,
ESTABLISHING NO PARKING REGULATIONS FOR ILLINOIS ROUTE 71
(STAGECOACH TRAIL)
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, Section 11-208(a)1 of the Illinois Vehicle Code (625 ILCS 5/11-208(a)(1)
authorizes a municipality to regulate the standing or parking of vehicles within its corporate
limits.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Section 6-2-2, PARKING PROHIBITED ON DESIGNATED
STREETS, of the Yorkville City Code be and is hereby amended to add the following street:
“ILLINOIS ROUTE 71 (Stagecoach Trail)
Parking will be prohibited on both sides of Illinois Route 71 within the corporate
limits of the City”
Section 3: This Ordinance shall be in full force and effect after its passage, publication,
and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _________________, 2018.
______________________________
City Clerk
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _________________, 2018.
____________________________________
Mayor
Ordinance No. 2018-___
Page 1
EXHIBIT 4
Ordinance No. 2018-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL
COUNTY, ILLINOIS PROHIBITING ENCROACHMENTS WITHIN THE
STATE OF ILLINOIS RIGHT OF WAY ALONG ILLINOIS ROUTE 71
WHEREAS, the State of Illinois acting by and through its Department of
Transportation, is desirous of improving IL Route 71 from IL 47 to east of IL 126, known
as State Section (1)R,I. Work will include removal of the existing pavement and
construction of new pavement to provide two lanes in each direction with a raised curb
median, curb and gutter, drainage improvements, bicycle and pedestrian
accommodations, and safety improvements. Traffic signals will be improved at IL 47
and replaced at IL 126.; and,
WHEREAS, said project is being constructed in order to facilitate the free flow
of traffic and ensure safety to the motoring public; and
WHEREAS, the project passes through the United City of Yorkville; and
WHEREAS, in order to facilitate said improvement, it is necessary for the CITY
to adopt an Ordinance regulating encroachments on the right of way of IL Route 71 in
accordance with the following definitions:
1. Roadway Right of way is defined as those areas existing or acquired by
dedication or by fee simple for highway purposes; also, the areas acquired by
temporary easement during the time the easement is in effect:
2. Project Right of way is defined as those areas within the project right-of-way lines
established jointly by the CITY and the STATE which will be free of
encroachments except as hereinafter defined;
3. Encroachment is defined as any building, fence, sign (excluding certain signs
located over sidewalks) or any other public structure or object of any kind (with
the exception of utilities and public road signs) which is placed, located,
maintained, in, on, under or over any portion of the project right of way or the
roadway right of way where no project right of way line has been established.
4. Permissible encroachment is defined as any existing awning, marquee or sign
advertising activity on the property or similar overhanging structure supported
from a building immediately adjacent to the limits of the platted street where there
is sidewalk extending to the building line and which does not impair the free and
safe flow of pedestrian traffic or traffic on the highway. The permissive retention
Ordinance No. 2018-___
Page 2
of overhanging signs is not to be construed as being applicable to those signs
supported from poles constructed outside the project right of way line and not
confined by adjacent buildings.
5. Construction easement Area is defined as the area lying between the project right
of way limits and the platted street limits within which the CITY, by concurrence
with the establishment of the project right of way lines, will permit the STATE to
enter to perform all necessary construction activities.
WHEREAS, representatives of the CITY and the STATE have, by visual
inspection, cooperatively established project right of way lines and have mutually
determined the disposition of encroachments;
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That no person, firm, corporation or other entity shall install, place,
maintain or construct any structure that encroaches, as defined above, upon the State of
Illinois project or roadway right-of-way of IL Route 71, from IL 47 to east of IL 126.
Section 2: That the City Clerk of the United City of Yorkville is authorized and
directed to attach a copy of this Ordinance to the AGREEMENT dated
_____________________, 2018, by and between the State of Illinois and the United City
of Yorkville relative to the above described improvement.
Section 3: This Ordinance shall be in full force and effect upon its passage,
approval, and publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2018.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
Ordinance No. 2018-___
Page 3
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2018.
______________________________
MAYOR
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #11
Tracking Number
PW 2018-18
IL Rt 71 Improvements – Water and Sewer Update
Public Works Committee – February 20, 2018
Informational
Review of Status
Brad Sanderson Engineering
Name Department
The purpose of this memo is to provide an update as to the water main and sanitary sewer
improvements that are necessary as part of this project.
Initially, it was anticipated that the City would be responsible for over $1,250,000 worth of water
main and sanitary sewer improvements to eliminate conflicts with the new roadway
improvements. This involved the reconstruction of over 4,000 feet of water main along IL Rt 71.
The current plans for the improvements are highlighted in the attached exhibits. By working
closely with the Public Works Department, we have greatly reduced the amount of water main
that will remain within IDOT right-of-way. By removing this water main, it does now require
improvements to be constructed within the Fox Highlands development.
The current construction costs estimates are summarized below.
Contract 66D24 (Rt 47 – Rt 126) - Water $115,000 To Be Constructed as Part of
Current IDOT Phase
Fox Highlands - Water $370,000 To Be Constructed as Part of
Current IDOT Phase
Contract 66D24 (Rt 47 – Rt 126) - Sanitary $175,000 To Be Constructed as Part of
Current IDOT Phase
Contract 66D25 (Walsh – Rt 47) - Water $385,000 To be Constructed in Future IDOT
Phase
It should be noted that the water main and sanitary sewer work associated with the IL Rt 71
Improvements is included in IDOT’s plans and will be part of the overall roadway contract. The
plans are complete and are currently going through the permitting process with the IEPA.
The Fox Highlands water main work will have to be handled outside of the IDOT contract. We
are targeting the March Public Works Committee meeting for an engineering agreement to
include the Fox Highlands work. This work will have to be constructed in the fall of 2018 to
align with IDOT’s schedule.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 14, 2018
Subject: IL Rt 71 Improvements
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WestwindDrPine CtG a r d e n C i r Fawn Ridge CtB a d g e r S tSunnyDellCtT o m myHughesWayHarvest TrlDrayton C t Phelps CtWinterthurGrnMurfieldCtWaverly CirSunflower CtWilton CtHawthorne CtFountainview DrTrillium CtC aulfield PtFitzhugh TurnWalsh CtStagecoach TrlStagecoach TrlLegion RdIllinois Route #71LEGENDABANDONED SANITARY SEWERPROPOSED SANITARY SEWERUNKNOWN SANITARY SEWER4" SANITARY SEWER6" SANITARY SEWER8" SANITARY SEWER10" SANITARY SEWER12" SANITARY SEWER14" SANITARY SEWER15" SANITARY SEWER16" SANITARY SEWER18" SANITARY SEWER24" SANITARY SEWER30" SANITARY SEWER36" SANITARY SEWER42" SANITARY SEWER48" SANITARY SEWEREngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700Route 71 Sanitary Sewer Replacementwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:January 2017YO1347YO1347-SANITARY.MXDH:\GIS\PUBLIC\YORKVILLE\2013\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us800 0 800400 FeetABANDONED SANITARY SEWER PROPOSEDSANITARY SEWER
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-()-()-()-S Bridge StWa l s h D r Legion RdStagecoach TrlFairfax WayParkside LnSchoolhouseRdWindett Ridge RdStagecoach TrailCountry Hills DrSuttonStE H i g h p o i n t R d
Ma ple Ln
R a in tre e R d Fairfield AveGreen Briar RdIllinois Route #71Coach RdHampton LnK i n g s m i l l S t
Naw ak w a LnWalsh CirIdenta RdKentshireDrB a n b u r y A v e
P o p l a r D r
R ich m o n d A v e
CrookedCreekDrGarden StW e s to n A v e
Hazeltine WayPrairie Crossing DrWolf StGreenfield TurnA s t e r D r
W B a r b e rryCirHearthstone AveWarbler LnManchester LnBonnie LnHartfield AveD eerpoint LnW ythe PlAshworthLnCandleberryLnClover CtV illa g e V iewDrTremont AveM u i r f i e ld DrW a ln utDrIng em unson Ln
S aravanosDrDeer StWoodSageAveColumbineDrBraemoreLnCorner s t o n e D r MeadowlarkLnWoodenBridgeDrClaremontC t
WestwindDrPine CtG a r d e n C i r Fawn Ridge CtB a d g e r S tSunnyDellCtT o m myHughesWayHarvest TrlDrayton C t Phelps CtWinterthurGrnMurfieldCtWaverly CirSunflower CtWilton CtHawthorne CtFountainview DrTrillium CtC aulfield PtFitzhugh TurnWalsh CtStagecoach TrlStagecoach TrlLegion RdIllinois Route #71LEGENDProposed Water MainAbandoned Water MainExisting Water Main8"12"16"Pressure Zone 1 (North)Pressure Zone 2 (North Central)Pressure Zone 3 (South)Pressure Zone 4 (South Central)Pressure Zone 5 (Southeast)Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700Route 71 Water MainReplacementwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:January 2017YO1347YO1347-WM2.MXDH:\GIS\PUBLIC\YORKVILLE\2013\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us800 0 800400 FeetPROPOSEDWATER MAINABANDONED WATER MAIN
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #12
Tracking Number
ADM 2018-19
US Route 34 Improvements (Center to Eldamain) – Sound and Retaining Walls
Public Works Committee – February 20, 2018
Consideration of Approval
Review of Options
Brad Sanderson Engineering
Name Department
Background:
Part of the IDOT reconstruction and expansion of the US Route 34 from Eldamain to Center
Parkway involves the construction of noise abatement walls and retaining walls (See attached
exhibit for the locations). IDOT has submitted three options for texture and color of the noise
abatement wall and two options for texture of the retaining wall. The section of the retaining wall
east of Game Farm Road will tie into the existing retaining wall on Game Farm Road.
The options for the texture of the noise abatement wall are as follows (See attached):
Noise Wall Option 1 – 1.5” Ashlar (#12020) No additional cost
Noise Wall Option 2 – .75” Ashlar (#094A) Additional Cost - $66,212.96
Noise Wall Option 3 – Fence Stone (#192) Additional Cost - $132,425.93
The options for the color of the noise abatement wall are as follows (Drawdowns of the color
samples will be brought to the committee meeting):
Sandstone
Federal 30372
Siberian Haze
The two options for the texture of the retaining wall are as follows (See attached):
Retaining Wall Option 1 – #1104
Retaining Wall Option 2 – #11016
Note that the color of the retaining wall will be similar to the existing retaining wall on Game
Farm Road (Concrete Gray).
The retaining wall east of Game Farm Road will tie into the existing retaining wall using the
same block materials as the existing retaining wall.
Action Required:
Review and select a texture and color of the noise abatement wall and the texture of the retaining
wall.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 9, 2018
Subject: US Route 34 Improvements (Eldamain to Center) – Sound and Retaining
Walls
VeteransBridgeEldamainCannonballJohnCenterAliceEricaEdwardFaxonBeecherKendallWesternGame FarmIsabelSunsetBlackberry ShoreCar lyCountrysideSumacNorthlandPleasure
SycamoreHigh RidgePurcellLeisureAlan DalePrairieIroquoisCanyonHillcrestConoverCottonwoodEvergreenAspenWillowGeorgeannaRenaIndependenceDiehl Farm WalnutBristolStrawberryGillespieRed TailHickoryDicksonDeamesMeadowviewChestnutCornellNadenPalmer
C o d yMulhern
HoffmanBlackberryPowersAn der son
JohnEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conNOISE WALL LOCATIONSDATE:FEBRUARY 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usU.S. ROUTE 34 IMPROVEMENTSELDAMAIN TO CENTERUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1429PATH:H:/GIS/PUBLIC/YORKVILLE/2014/YO1429_NOISE WALL.MXDFILE:fffääNORTH0 800 1,600FeetLegendProposed Noise WallProposed Retaining WallCenterEnd Rte 34ImprovementsBegin Rte 34Improvements
Engineering Enterprises, Inc.
Noise Wall Option 1
1.5” Ashlar - Pattern #12020
No Additional Cost
Color shown in photo may change.
Engineering Enterprises, Inc.
Noise Wall Option 2
.75” Ashlar - Pattern #904A
Additional Cost - $66,212.96
Color shown in photo may change.
Engineering Enterprises, Inc.
Noise Wall Option 3
Fence Stone - Pattern #192
Additional Cost - $132,425.93
Color shown in photo may change.
Engineering Enterprises, Inc.
Retaining Wall Option 1
Pattern # 1104
Engineering Enterprises, Inc.
Retaining Wall Option 2
Pattern # 11016
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #13
Tracking Number
PW 2018-20
YBSD Capacity and Communications
Public Works Committee - February 20, 2018
N/A
N/A
N/A
A verbal update will be given at the meeting of recent meetings and discussions
with YBSD.
Erin Willrett Administration
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Old Business #1
Tracking Number
ADM 2017-70
Building Condition Reports 2017
Public Works Committee - February 20, 2018
N/A
N/A
N/A
Discussion of the Reports from the Building Condition Survey that EMG performed
on City-owned structures and facilities.
Erin Willrett Administration
Name Department
Summary
Review of 111 West Madison and Beecher Concession Stand Building Condition Survey that
EMG performed on City-owned structures and facilities.
Background
EMG’s reports include an assessment of all City-owned buildings, structures and parking
facilities (structural frame and building envelope, curtain wall, roofing, plumbing, heating, air
conditioning and ventilation, electrical, vertical transportation, life safety/fire protection, interior
elements, code inquiries, ADA, and mold).
The presentation walks a reader through Report #003 “Historic Jail, 111 West Madison Street”
and Report #007 “Beecher Concession Stand, 908 Game Farm Road”.
One component of the report is to calculate the immediate repair cost. This was calculated by
EMG and represents items that were in disrepair as of the date of the site visit. The description and cost
are provided in the Immediate Repairs Report at the beginning of each document.
Another important report is the Replacement Reserve Report which spans a 20 year period. This
outlines the description, cost and estimates the year that the item will need to be
replaced/repaired/maintained. In time, this report will be uploaded to a database for staff to maintain
and keep updated when items are programmed and/or completed.
Other items to note within the report is the Executive Summary where the general property
information is located as well as the site visit date, point of contact and the general systematic condition
summary is located.
Another major goal of the reports was to calculate the Facility Condition Index (FCI), which
gives an indication of a building’s overall condition. The FCI ranking is calculated by dividing the cost
of the Immediate Repair cost by the cost of the Current Replacement Value. That number is represented
by a percentage and that equates to a condition rating from “Good” to “Very Poor”. This FCI was
calculated for the current state of the facility and also the 10-year FCI. This rating can be used as a
guide for each facility when determining to maintain facilities or to replace facilities.
Within the FCI findings page also included is the Current Replacement Value (CRV) and the
calculation of the Total Capital Needs. The Total Capital needs is calculated by the cost of the
immediate repairs added to the Replacement Reserves. This represents a cost that it will take to
maintain the facility over the next 10 years.
Memorandum
To: Public Works Committee
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: February 20, 2018
Subject: EMG Building Condition Reports 2017
Other items included in the report are photographs of the facility and certain equipment, a site
plan of the facility, an aerial photograph of the facility, ADA checklist, and a pre-visit questionnaire.
This is all information relevant to the facility and was used in the creation of the overall report.
Recommendation
Staff has made recommendations for both City facilities based on the Building Condition
Reports. This is informational at this time.
111 West Madison – Requesting Further Direction from City Council
Beecher Concession Stand – Continue to Maintain
Ykill M iil Fili Yorkville Municipal Facility Condition Assessment ReviewCondition Assessment ReviewFACILITY CONDITION ASSESSMENT
Report #003Historic Jail111 West Madison Street
Immediate Repairs Report 111 West Madison StreetEMG outlined items that were in disrepair as of the date of the site visit. The main item are listed below:The main item are listed below:Mold Remediation Report - $3,163Structural Frame - $25,000Structure Study- $10,120Exterior Wall Repair - $24,770pRoof Replacement - $18,975Stair Replacement - $4,898Interior Wall Repair - $5,726Ceiling Repair - $6,221lbfdlOutlines Item Number ID for more detail in report Page 2 of the report gives description of the immediate repairAppendix A outlines the pictures of the areas reviewed
Immediate Repairs Report111 West Madison
Replacement Reserve Report – 20 years111 West MadisonChart shows planned repairs/replacements over a 20 year time-frame (Page 3 and 4 of the Report)frame (Page 3 and 4 of the Report)This data will be uploaded to a databaseCreate report and update when items are programmed and/or completedpThis report shows additional projects to be programmed within the next 20 years. Large Items are listed below. Total Escalated Costs = $144,877Mold ReportStructural StudyStructural FrameRoof ReplacementpWall ReplacementExterior RepairStair ReplacementCeiling RepairCeiling Repair
Executive Summary 111 West MadisonGeneral Property pyInformationSite Visit Date/Point of ContactBuilding Condition S (P)Summary (Poor)
Facility Condition Index (FCI) 111 West MadisonIndication of Building’s Overall ConditionOverall ConditionMeasured for Current Year and +10 YearsCurrent =Ratio of Current =Ratio of Immediate Repair Costs to Current Replacement Value10 Year = Ratio of Anticipated Capital Reserve Needs to the 10 Y Rl t VlYear Replacement ValueRating from Very Poor to Good
FCI Rating Cont’d 111 West MadisonMetric for Current Year FCI = PoorFCI = Immediate Repair ($132,443) / Current Replacement Value ($916,186) = 14.4%p ($ 3 ,443) / p ($9 , ) 4 4Metric for Current Year FCI = Poor10-Year FCI = Replacement Reserves ($2,823) / Current Replacement Value ($916,186) = .3% = GoodTotal Capital Needs through 2037 (IR + RR) = $135,266C t R l t V l (CRV) $916 186Current Replacement Value (CRV) = $916,186
Important Pictures111 West Madison
FCA Report #007Beecher Concession Stand908 Game Farm Road
Immediate Repairs Report Beecher Concession StandTotal Immediate Repair Cost $565p55Page 2 of the ReportCosts Include:ADA Door, Lever, Handle Hardware Install $405Sidewalk Repair $565
Replacement Reserve Report Beecher Concession StandTotal Deficiency Repair Estimate through 2037 = yp g 37$100,943Pages 3 & 4 of the reportCostly Items:Sidewalk Sealih l lLight Pole ReplacementRoof ReplacementLighting System UpgradeLighting System UpgradeInterior Wall ReplacementAppliance Replacement
FCI Beecher Concession StandPDF Page 7 of the report, page number 2number 2Current Year Metric for FCI = FairCurrent Year FCI = Immediate Repair ($565) / Current Replacement Value ($45 809) = Replacement Value ($45,809) = 14.2% = PoorMetric for 10-Year FCI = Poor10-Year FCI = Replacement R ($68/ Ct Reserves ($56,084/ Current Replacement Value ($45,809) = 122% = Very PoorTotal Capital Needs through 2037 (IR RR) $6 6 8(IR + RR) = $62,608Current Replacement Value (CRV) = $45,809
Important PicturesBeecher Concession Stand
Staff Recommendations111 West Madison – Old Historic JailImmediate Repairs = $131,093Replacement Reserves Report (20 year) = $144,877Current Year FCI = 14.4% = Poor10Y FCI 3% Gd10-Year FCI = .3% = GoodCurrent Replacement Value (CRV) = $916,186Total Capital Needs = $135,266Total Capital Needs $135,266Recommendation =Requesting Further Direction from City Councili liiblRepairs are TIF eligibleNo immediate planned usePotential Partnership Opportunity Potential Partnership Opportunity
Staff RecommendationsBeecher Concession Stand Immediate Repairs = $565p55Replacement Reserves Report (20 year) = $56,084Current Year FCI = 14.2% = Poor410-Year FCI = 122% = Very PoorCurrent Replacement Value (CRV) = $45,809p()$45,9Total Capital Needs = $62,608Recommendation =Continue to Maintain
EMG Corporate Headquarters 10461 Mill Run Circle, Suite 1100, Owings Mills, MD 21117 www.EMGcorp.com p 800.733.0660
Prepared for:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
FACILITY CONDITION ASSESSMENT
Historic Jail
111 West Madison Street
Yorkville, Illinois 60560
PREPARED BY: EMG CONTACT:
EMG Andrew Hupp
10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant
Owings Mills, Maryland 21117 800.733.0660 x6632
800.733.0660 arhupp@emgcorp.com
www.EMGcorp.com
EMG Project Number: Date of Report: On Site Date:
122700.17R000-003.322 September 13, 2017 May 17, 2017
FACILITY CONDITION ASSESSMENT
Immediate Repairs Report
Historic Jail
9/13/2017
Location NameEMG Renamed Item NumberID Cost Description QuantityUnit Unit Cost Subtotal Deficiency Repair Estimate *
Historic Jail 1.3 609536 Engineer, Environmental, Mold Remediation, Evaluate/Report 1 EA $3,162.50 $3,163 $3,163
Historic Jail 5.2 609539 Exterior Stairs, Concrete, Replace 15 SF $48.94 $734 $734
Historic Jail 5.5 609221 Lighting Fixture, 80 W, Replace 2 EA $256.88 $514 $514
Historic Jail 5.5 609191 Exterior Light Pole 1 EA $2,721.00 $2,721 $2,721
Historic Jail 6.2 609223 Structural Frame 1000 SF $25.10 $25,100 $25,100
Historic Jail 6.2 609216 Study, Structural, Superstructure,1 EA $10,120.00 $10,120 $10,120
Historic Jail 6.3 609196 Roof, , Replace 60 SF $10.52 $631 $631
Historic Jail 6.3 609225 Roof, Premium Grade, Replace 3765 SF $5.04 $18,975 $18,975
Historic Jail 6.4 609174 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 80 SF $48.56 $3,884 $3,884
Historic Jail 6.4 609179 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 600 SF $41.28 $24,770 $24,770
Historic Jail 6.4 609228 Exterior Wall 80 LF $2.82 $226 $226
Historic Jail 6.4 609232 Field Stone, Exterior, 1-2 Stories, Repair 150 SF $49.82 $7,473 $7,473
Historic Jail 6.4 609188 Wood Shakes/Shingles, 1-2 Stories, Replace 90 SF $6.69 $602 $602
Historic Jail 6.5 609183 Interior Stairs/Ramp, Interior Stairs, Replace 110 SF $44.53 $4,898 $4,898
Historic Jail 6.6 609181 Window, 1-2 Stories, 12 SF, Replace 4 EA $719.86 $2,879 $2,879
Historic Jail 6.6 609175 Exterior Door, Solid Core, Fully Glazed, Exterior Door, Replace 2 EA $1,982.31 $3,965 $3,965
Historic Jail 6.6 609193 Exterior Door, Solid Core, Painted, Exterior Door, Replace 2 EA $1,423.11 $2,846 $2,846
Historic Jail 6.6 609234 Overhead Door, 144 SF, Replace 1 EA $2,634.03 $2,634 $2,634
Historic Jail 7.6 609205 Fire Extinguisher, , Replace 5 EA $356.54 $1,783 $1,783
Historic Jail 7.6 614544 Emergency Lighting Pack, 2 Light w/ Battery, Replace 1 EA $1,227.87 $1,228 $1,228
Historic Jail 8.1 609227 Interior Walls, Interior Wall, Repair 1800 SF $3.18 $5,726 $5,726
Historic Jail 8.1 609219 Ceilings, Ceiling, Repair 850 SF $7.32 $6,221 $6,221
Immediate Repairs Total $131,093
* Location Factor included in totals.
Replacement Reserves Report
Historic Jail
9/13/2017
Location
Name
EMG Renamed Item
Number ID Cost Description Lifespan
(EUL)EAge RUL QuantityUnit Unit Cost Subtotal 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
Deficiency
Repair
Estimate
Historic Jail 1.3 609536 Engineer, Environmental, Mold Remediation, Evaluate/Report 0 2016 0 1 EA $3,162.50 $3,163 $3,163 $3,163
Historic Jail 5.2 609539 Exterior Stairs, Concrete, Replace 50 50 0 15 SF $48.94 $734 $734 $734
Historic Jail 5.2 609180 Parking Lot, Parking Lot, Repair 5 3 2 1000 SF $0.38 $380 $380 $380 $380 $380 $1,518
Historic Jail 5.2 609236 Parking Lot, Parking Lot, Repair 25 7 18 1000 SF $3.28 $3,280 $3,280 $3,280
Historic Jail 5.5 609221 Lighting Fixture, 80 W, Replace 20 27 0 2 EA $256.88 $514 $514 $514
Historic Jail 5.5 609191 Exterior Light Pole 20 27 0 1 EA $2,721.00 $2,721 $2,721 $2,721
Historic Jail 6.2 609223 Structural Frame 50 50 0 1000 SF $25.10 $25,100 $25,100 $25,100
Historic Jail 6.2 609216 Study, Structural, Superstructure,0 50 0 1 EA $10,120.00 $10,120 $10,120 $10,120
Historic Jail 6.3 609196 Roof, , Replace 20 27 0 60 SF $10.52 $631 $631 $631
Historic Jail 6.3 609225 Roof, Premium Grade, Replace 30 41 0 3765 SF $5.04 $18,975 $18,975 $18,975
Historic Jail 6.3 609213 Roof, , Replace 20 18 2 150 SF $9.00 $1,349 $1,349 $1,349
Historic Jail 6.4 609174 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 0 121 0 80 SF $48.56 $3,884 $3,884 $3,884
Historic Jail 6.4 609179 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 25 41 0 600 SF $41.28 $24,770 $24,770 $24,770
Historic Jail 6.4 609228 Exterior Wall 10 17 0 80 LF $2.82 $226 $226 $226 $451
Historic Jail 6.4 609232 Field Stone, Exterior, 1-2 Stories, Repair 0 121 0 150 SF $49.82 $7,473 $7,473 $7,473
Historic Jail 6.4 609188 Wood Shakes/Shingles, 1-2 Stories, Replace 20 41 0 90 SF $6.69 $602 $602 $602
Historic Jail 6.5 609183 Interior Stairs/Ramp, Interior Stairs, Replace 50 50 0 110 SF $44.53 $4,898 $4,898 $4,898
Historic Jail 6.6 609181 Window, 1-2 Stories, 12 SF, Replace 30 41 0 4 EA $719.86 $2,879 $2,879 $2,879
Historic Jail 6.6 609175 Exterior Door, Solid Core, Fully Glazed, Exterior Door, Replace 25 41 0 2 EA $1,982.31 $3,965 $3,965 $3,965
Historic Jail 6.6 609193 Exterior Door, Solid Core, Painted, Exterior Door, Replace 25 41 0 2 EA $1,423.11 $2,846 $2,846 $2,846
Historic Jail 6.6 609234 Overhead Door, 144 SF, Replace 35 41 0 1 EA $2,634.03 $2,634 $2,634 $2,634
Historic Jail 7.6 609205 Fire Extinguisher, , Replace 15 22 0 5 EA $356.54 $1,783 $1,783 $1,783 $3,565
Historic Jail 7.6 614544 Emergency Lighting Pack, 2 Light w/ Battery, Replace 10 26 0 1 EA $1,227.87 $1,228 $1,228 $1,228 $2,456
Historic Jail 8.1 609227 Interior Walls, Interior Wall, Repair 0 39 0 1800 SF $3.18 $5,726 $5,726 $5,726
Historic Jail 8.1 609219 Ceilings, Ceiling, Repair 0 39 0 850 SF $7.32 $6,221 $6,221 $6,221
Totals, Unescalated $131,093 $0 $1,729 $0 $0 $0 $0 $380 $0 $0 $1,453 $0 $380 $0 $0 $1,783 $0 $380 $3,280 $0 $140,477
Totals, Escalated (3.0% inflation, compounded annually)$131,093 $0 $1,834 $0 $0 $0 $0 $467 $0 $0 $1,953 $0 $541 $0 $0 $2,777 $0 $627 $5,585 $0 $144,877
HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322
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TABLE OF CONTENTS
1. Executive Summary ............................................................................................................................. 1
1.1. Property Information and General Physical Condition ................................................................ 1
1.2. Facility Condition Index (FCI) ...................................................................................................... 2
1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3
1.4. Opinions of Probable Cost .......................................................................................................... 4
1.4.1. Methodology ................................................................................................................................ 4
1.4.2. Immediate Repairs ...................................................................................................................... 4
1.4.3. Replacement Reserves ............................................................................................................... 4
2. Purpose and Scope .............................................................................................................................. 6
2.1. Purpose ....................................................................................................................................... 6
2.2. Scope .......................................................................................................................................... 7
2.3. Personnel Interviewed ................................................................................................................. 7
2.4. Documentation Reviewed ........................................................................................................... 8
2.5. Pre-Survey Questionnaire ........................................................................................................... 8
2.6. Weather Conditions ..................................................................................................................... 8
3. Accessibility and Property Research ................................................................................................. 9
3.1. ADA Accessibility ........................................................................................................................ 9
4. Existing Building Assessment .......................................................................................................... 10
4.1. Unit or Space Types .................................................................................................................. 10
4.2. Inaccessible Areas or Key Spaces Not Observed .................................................................... 10
5. Site Improvements ............................................................................................................................. 11
5.1. Utilities ....................................................................................................................................... 11
5.2. Parking, Paving, and Sidewalks ................................................................................................ 11
5.3. Drainage Systems and Erosion Control .................................................................................... 12
5.4. Topography and Landscaping ................................................................................................... 13
5.5. General Site Improvements ....................................................................................................... 13
6. Building Architectural and Structural Systems ............................................................................... 15
6.1. Foundations ............................................................................................................................... 15
6.2. Superstructure ........................................................................................................................... 15
6.3. Roofing ...................................................................................................................................... 16
6.4. Exterior Walls ............................................................................................................................ 17
6.5. Exterior and Interior Stairs ......................................................................................................... 17
6.6. Exterior Windows and Doors ..................................................................................................... 18
6.7. Patio, Terrace, and Balcony ...................................................................................................... 18
7. Building Mechanical and Plumbing Systems .................................................................................. 19
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 19
7.2. Building Plumbing and Domestic Hot Water ............................................................................. 20
7.3. Building Gas Distribution ........................................................................................................... 21
7.4. Building Electrical ...................................................................................................................... 21
7.5. Building Elevators and Conveying Systems .............................................................................. 22
7.6. Fire Protection and Security Systems ....................................................................................... 22
8. Interior Spaces .................................................................................................................................... 24
8.1. Interior Finishes ......................................................................................................................... 24
9. Other Structures ................................................................................................................................. 26
10. Certification ......................................................................................................................................... 27
11. Appendices ......................................................................................................................................... 28
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1. Executive Summary
1.1. Property Information and General Physical Condition
The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the
report and in the Appendices.
Property Information
Address: 111 West Madison Street, Yorkville, Illinois 60560
Year Constructed/Renovated: Originally constructed 1893
Addition/restoration 1970s
Current Occupants: None
Percent Utilization: 0%
Management Point of Contact: Mr. Peter Ratos, Building Code Official, City of Yorkville
630.553.8574 phone
Property Type: Municipal
Site Area: 0.30 acres
Building Area: 5,000 SF
Number of Buildings: 1
Number of Stories: 3
Parking Type and Number of
Spaces: 3 spaces adjacent to street
Building Construction: Conventional wood framed structure with areas of reinforced concrete
Roof Construction: Pitched roof with asphalt shingles
Flat roofs with built-up membrane at small area
Exterior Finishes: Brick Veneer
Field stone
Heating, Ventilation and Air
Conditioning:
Central system with boiler serving older area
Furnace and split system condensing unit serving newer area and
garage
Fire and Life/Safety: Hydrants, extinguishers, and one backup light fixture.
Dates of Visit: 5/17/2016
On-Site Point of Contact (POC): Peter Ratos
Assessment and Report
Prepared by: Kevin Koranda
Reviewed by:
Al Diefert
Technical Report Reviewer
For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
Systemic Condition Summary
Site Fair HVAC Poor
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Systemic Condition Summary
Structure Poor Plumbing Poor
Roof Failed Electrical Poor
Vertical Envelope Poor Elevators NA
Interiors Failed Fire Poor
The following bullet points highlight the most significant short term and modernization recommendations:
Structural evaluation and repairs
Roof replacement
Exterior brick repointing
Foundation wall repointing
Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property
appears to have been poorly maintained in recent years and is in poor overall condition.
According to property management personnel, the property has had a nonexistent capital improvement expenditure program over the
past three years.
1.2. Facility Condition Index (FCI)
One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are
calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s
Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to
the Current Replacement Value.
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Fci Condition
Rating Definition Percentage
Value
Good In new or well-maintained condition, with no visual evidence
of wear, soiling or other deficiencies. 0% to 5%
Fair Subjected to wear and soiling but is still in a serviceable and
functioning condition. > than 5% to 10%
Poor Subjected to hard or long-term wear. Nearing the end of its
useful or serviceable life. > than 10% to 60%
Very Poor Has reached the end of its useful or serviceable life. Renewal
is now necessary. > than 60%
The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can
be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide
capital improvement funding strategy. Key findings from the assessment include:
Key Finding Metric
Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 14.4% Poor
10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 0.3% Good
Current Replacement Value (CRV) 5,000 SF * 183.24 / SF = $916,186
Year 0 (Current Year) - Immediate Repairs (IR) $132,443
Years 1-10 – Replacement Reserves (RR) $2,823
Total Capital Needs $135,266
The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:
Structural evaluation and repairs
Roof replacement
Exterior brick repointing
Foundation wall repointing
Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this
report.
1.3. Special Issues and Follow-Up Recommendations
As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal
growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any
known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this
assessment.
Areas of suspect fungal growth, fungal or mildew-like odors, moisture, elevated humidity, moisture stains, mildew, and water damage
were observed along the drywall in the following areas:
Central hallway, upper and lower floors: a severe roof leak has resulted in significant water damage to these areas of the facility.
Substantial micro-mold growth and the growth of both plants and macro-fungi was observed. Additional growth is presumed to be
present within the walls, floors, and attic spaces in this area.
Third Floor loft: moisture stains and mold/mildew odors were observed in this area.
Based on the apparent extent of fungal growth (more than 30 square feet), the fungal growth must be abated by a qualified fungal
growth remediation contractor. The cost to retain a consultant to conduct an extensive fungal growth survey and to recommend clean-
up methods and repairs is included in the cost tables. A cost allowance to address the roof and replace the affected areas of fungal
growth is also included.
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The following study is recommended.
The central hallway is in very poor condition due to water infiltration. The structure in this area has potentially been rendered unsound
from water damage. A professional engineer must be retained to analyze the existing condition, provide recommendations and, if
necessary, estimate the scope and cost of any required repairs. The cost of this study is included in the cost tables. A cost allowance
to repair structural damage is also included in the cost tables.
There are a number of unresolved Fire Code violations. See Section 7.6 for descriptions and comments.
1.4. Opinions of Probable Cost
Cost estimates are attached at the front of this report (following the cover page).
These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by
construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost
indexes, and assumptions regarding future economic conditions.
Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary
from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of
materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is
repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market
conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot
be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the
FCA.
1.4.1. Methodology
Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry
sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement
records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use,
the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or
component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age.
The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life
(RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may
affect the service life of some systems or components.
Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on
professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and
manage the corrections.
1.4.2. Immediate Repairs
Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe
conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or
contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
1.4.3. Replacement Reserves
Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The
replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both
in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an
indeterminable life but, nonetheless, have a potential for failure within an estimated time period.
Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered
material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed
to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other
occurrences that are typically covered by insurance, rather than reserved for, are also excluded.
Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers'
representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the
ownership’s or property management’s maintenance staff are also considered.
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EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds
within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information
concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining
useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all
required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate
Repair Cost Estimate.
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2. Purpose and Scope
2.1. Purpose
EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit.
Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance
issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are
rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building
systems or components that have realized or exceeded their typical expected useful lives.
CONDITIONS:
The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent,
Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used:
Excellent = New or very close to new; component or system typically has been installed within the past year, sound and
performing its function. Eventual repair or replacement will be required when the component or system either
reaches the end of its useful life or fails in service.
Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its
lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required
when the component or system either reaches the end of its useful life or fails in service.
Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life.
Component or system is performing adequately at this time but may exhibit some signs of wear, deferred
maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or
system’s condition and/or its estimated remaining useful life.
Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious
signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with
commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition
could contribute to or cause the deterioration of contiguous elements or systems. Either full component
replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or
prolong useful life.
Failed
= Component or system has ceased functioning or performing as intended. Replacement, repair, or other
significant corrective action is recommended or required.
Not Applicable
= Assigning a condition does not apply or make logical sense, most commonly due to the item in question not
being present.
FORMAT OF THE BODY OF THE REPORT:
Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following
sequence:
A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.
A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair
condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated
useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted
beyond the first several years.
A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and
short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or
Failed condition at the time of the assessment, with corresponding costs included within the first few years.
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PLAN TYPES:
Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended
replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more
than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest
significance. The following Plan Types are listed in general weighted order of importance:
Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system
or component that presents a potential liability risk.
Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as
intended, and/or poses a risk to overall system stability.
Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements.
Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or
site.
Modernization/Adaptation
= Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current
standards, facility usage, or client/occupant needs.
Lifecycle/Renewal
= Any component or system in which future repair or replacement is anticipated beyond the next
several years and/or is of minimal substantial early-term consequence.
2.2. Scope
The standard scope of the Facility Condition Assessment includes the following:
Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in
order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical,
and plumbing systems, and the general built environment.
Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and
Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will
include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if
applicable.
Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.
Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not
constitute a full ADA survey, but will help identify exposure to issues and the need for further review.
Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal
growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected
fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed.
Sampling will not be considered in routine assessments.
List the current utility service providers.
Review maintenance records and procedures with the in-place maintenance personnel.
Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of
the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas,
and the significant mechanical, electrical and elevator equipment rooms.
Provide recommendations for additional studies, if required, with related budgetary information.
Provide an Executive Summary at the beginning of this report.
Prepare a mechanical equipment inventory list.
2.3. Personnel Interviewed
The management staff was interviewed for specific information relating to the physical property, available maintenance procedures,
historical performance of key building systems and components, available drawings and other documentation. The following personnel
from the facility and government agencies were interviewed in the process of conducting the FCA:
Name and Title Organization Phone Number
Peter Ratos
Building Code Official City of Yorkville 630.553.8574
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The FCA was performed with the assistance of Peter Ratos, Building Code Official, City of Yorkville, the onsite Point of Contact (POC),
who was cooperative and provided information that appeared to be accurate based upon subsequent site observations. The onsite
contact is completely knowledgeable about the subject property and answered most questions posed during the interview process. The
POC’s involvement with the property has spanned the past 6 years.
2.4. Documentation Reviewed
Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical
improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed
conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation,
methodology, or protocol. The Documentation Request Form is provided in Appendix E.
2.5. Pre-Survey Questionnaire
A Pre-Survey Questionnaire was sent to the POC prior to the site visit. The questionnaire is included in Appendix E. Information
obtained from the questionnaire has been used in preparation of this report.
2.6. Weather Conditions
5/17/17: Clear to partly cloudy, with temperatures in the 70s (°F) and moderate winds.
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3. Accessibility and Property Research
3.1. ADA Accessibility
Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public
accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be
maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed
prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources
available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made.
During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was
limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by
the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is
beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the
Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance.
The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG
that are not accessible as stated within the priorities of Title III, are as follows:
Parking
Adequate number of designated parking stalls and signage for vans are not provided.
Paths of Travel
Door thresholds do not allow for wheelchair access
Restrooms.
Restrooms do not meet any ADA accessibility criteria.
A full ADA Compliance Survey may reveal additional aspects of the property that are not in compliance.
Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans
with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code,
although many local jurisdictions have adopted the Guidelines as such. Because this facility is currently unused and no major
renovations are currently planned, the cost to address the achievable items noted above is not included in the cost tables.
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4. Existing Building Assessment
4.1. Unit or Space Types
All 5,000 square feet of the building are currently unoccupied. The facility was previously used as the Yorkville Sherrif’s office and jail.
The spaces are vacant. Primary building areas include: living quarters, the jail/holding area, a garage, office space, and an unfinished
basement.
4.2. Inaccessible Areas or Key Spaces Not Observed
All of the interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed
included the site within the property boundaries, exterior of the property and the roof (observed from the ground). Areas of note that
were either inaccessible or not observed for other reasons are listed in the table below:
A “down unit” or area is a term used to describe a unit or space that cannot be occupied due to poor conditions such as fire damage,
water damage, missing equipment, damaged floor, wall or ceiling surfaces, or other significant deficiencies. There are substantial
portion of the facility that are down, and the entire facility is considered to be a down area.
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5. Site Improvements
5.1. Utilities
The following table identifies the utility suppliers and the condition and adequacy of the services.
Site Utilities
Utility Supplier Condition and Adequacy
Sanitary sewer City of Yorkville Good and Adequate
Storm sewer City of Yorkville Good and Adequate
Domestic water City of Yorkville Good and Adequate
Electric service Commonwealth Edison Good and Adequate
Natural gas service Nicor Gas Good and Adequate
Actions/Comments:
According to the POC, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as
emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks.
5.2. Parking, Paving, and Sidewalks
Item Description
Main Ingress and Egress West Madison Street
Access from South
Additional Entrances NA
Additional Access from NA
Paving and Flatwork
Item Material Last Work Done Condition
Entrance Driveway Apron None -- --
Parking Lot Asphalt 2010 Good
Drive Aisles None -- --
Service Aisles None -- --
Sidewalks Concrete 2010 Good
Curbs Concrete 2010 Good
Site Stairs Concrete 1970 Poor
Pedestrian Ramps None -- --
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Parking Count
Open Lot Carport Private Garage Subterranean
Garage
Freestanding Parking
Structure
3 - - - -
Total Number of ADA Compliant Spaces 1
Number of ADA Compliant Spaces for Vans 0
Total Parking Spaces 3
Parking Ratio (Spaces/Apartments) NA
Method of Obtaining Parking Count Physical count
Exterior Stairs
Location Material Handrails Condition
East wall of building Concrete stairs None Poor
Anticipated Lifecycle Replacements:
Asphalt seal coating
Asphalt pavement milling and overlaying
Sidewalks
Concrete stairs
Actions/Comments:
The concrete site stairs at the northeast corner of the facility are in poor condition. The steps are spalling and deteriorated.
Replacement of these concrete stairs is recommended.
5.3. Drainage Systems and Erosion Control
Drainage System and Erosion Control
System Exists At Site Condition
Surface Flow ☐ --
Inlets ☒ Fair
Swales ☒ Fair
Detention pond ☐ --
Lagoons ☐ --
Ponds ☐ --
Underground Piping ☒ Fair
Pits ☐ --
Municipal System ☒ Fair
Dry Well ☐ --
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Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff
capacity. There is no evidence of major ponding or erosion
5.4. Topography and Landscaping
Item Description
Site Topography Slopes moderately down from the south side of the property to the north
property line.
Landscaping
Trees Grass Flower
Beds Planters
Drought
Tolerant
Plants
Decorative
Stone None
☒ ☒ ☐ ☐ ☐ ☐ ☐
Landscaping
Condition Fair
Irrigation
Automatic
Underground Drip Hand Watering None
☐ ☐ ☐ ☒
Irrigation Condition --
Retaining Walls
Type Location Condition
None -- --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of
erosion.
5.5. General Site Improvements
Property Signage
Property Signage Building mounted
Street Address Displayed? Yes
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Site and Building Lighting
Site Lighting
None Pole Mounted Bollard Lights Ground
Mounted
Parking Lot
Pole Type
☒ ☐ ☐ ☐ ☐
--
Building Lighting
None Wall Mounted Recessed Soffit
☐ ☒ ☐
Poor
REFUSE DISPOSAL
Refuse Disposal Individual garbage bins
Dumpster Locations Mounting Enclosure Contracted? Condition
NA - vacant None None NA --
Other Site Amenities
Description Location Condition
Playground Equipment None -- --
Tennis Courts None -- --
Basketball Court None -- --
Swimming Pool None -- --
Anticipated Lifecycle Replacements:
Exterior lighting
Actions/Comments:
The exterior lighting fixture is aged. Replacement is recommended.
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6. Building Architectural and Structural Systems
6.1. Foundations
Building Foundation
Item Description Condition
Foundation Concrete foundation walls Fair
Basement and Crawl Space Concrete slab and concrete walls Fair
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
Isolated areas of the foundation systems are exposed, which allows for limited observation. The foundation systems are concealed.
There are no significant signs of settlement, deflection, or movement. The basement walls appear intact and structurally sound.
There is no evidence of movement or water infiltration.
6.2. Superstructure
Building Superstructure
Item Description Condition
Framing / Load-Bearing Walls Conventional wood/metal studs Fair
Ground Floor Raised wood or concrete slab Fair
Upper Floor Framing Wood joists Fair to Poor
Upper Floor Decking Wood or concrete, cast-in-place Fair to Poor
Roof Framing Wood trusses Fair to Poor
Roof Decking Wood boards or plywood Fair to Poor
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The superstructure is exposed in some locations, which allows for limited observation. There is significant evidence of structural
damage due to water intrusion in the central hallway on the First and Second Floors. This condition appears to affect the rafters,
joists, and studs in these areas as well as the floor and roof decking. A Professional Engineer with specific expertise in structural
design and construction in this geographical area must be retained to evaluate the structure and to provide remedial
recommendations consistent with local regulatory and code requirements. Although the estimated cost of repair cannot be accurately
determined without the recommended study, a budgetary cost allowance to repair the affected elements is also included.
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6.3. Roofing
Primary Roof
Type / Geometry Hip Roof Finish Asphalt shingles
Maintenance In-house Staff Roof Age 50 Yrs
Flashing Sheet metal Warranties None
Parapet Copings Exposed copings Roof Drains Gutters and downspouts
Fascia Concrete cornice
Metal panel fascia
Insulation Fiberglass batts
Soffits Exposed Soffits Skylights No
Attics Yes Ponding No
Ventilation Source-1 Gable end vents Leaks Observed Yes
Ventilation Source-2 None Roof Condition Failed
The primary roof is located over the majority of the building. The roof valley at the intersection between the older and newer portions of
the building is clad with a TPO membrane.
Secondary Roof
Type / Geometry Flat Finish Single-ply membrane
Maintenance In-house Staff Roof Age 50 Yrs
Flashing Sheet metal Warranties Unknown
Parapet Copings None Roof Drains Gutters and downspouts
Fascia Metal Panel Insulation Rigid Board
Soffits None Skylights No
Attics None Ponding No
Ventilation Source-1 Power Vents Leaks Observed No
Ventilation Source-2 None Roof Condition Poor
The secondary roof is located at a small area at the south end of the facility.
Anticipated Lifecycle Replacements:
TPO roof membrane
Asphalt shingles
Actions/Comments:
The roof finishes appear to be more than 30 years old. Information regarding roof warranties or bonds was not available. The roofs
are maintained by the in-house maintenance staff.
There is evidence of active roof leaks. There are areas of severe water damage within several areas of the building. The most
severe area of water damage was observed at the central hallway of the facility. The water damage in this area is extensive and
affects the upper and lower levels. All active leaks must be repaired.
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The roof sheathing exhibits signs of significant areas of sagging and visible penetrations. This condition is indicative of substrate
damage. The damaged areas must be repaired or replaced. The cost of this work is included with the roof finish replacement costs.
The roof insulation has significant areas of missing or water damaged materials. This condition is present in several locations, most
notably at the central hallway mentioned above. New insulation must be installed in this area.
6.4. Exterior Walls
Building Exterior Walls
Type Location Condition
Primary Finish Brick veneer Fair to Poor
Secondary Finish Field stone Fair to Poor
Accented with Concrete Fair to Poor
Soffits Exposed Fair
Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings.
Anticipated Lifecycle Replacements:
Caulking
Masonry re-pointing
Actions/Comments:
Significant portions of the mortar joints along the brick veneer and stone veneer are cracked at the front elevation, east elevation, and
north elevation of the older portion of the facility. The damaged mortar joints must be cleaned and re-pointed.
The brick masonry has isolated areas of efflorescence at the front elevation of the building. The affected areas of brick masonry
must be cleaned and an efflorescence-checking coating must also be applied to the brick masonry.
6.5. Exterior and Interior Stairs
Building Exterior and Interior Stairs
Type Description Riser Handrail Balusters Condition
Building Exterior Stairs Cast in place concrete Closed None None Poor
Building Interior Stairs Steel-framed with pre-cast
treads Open Metal Metal Poor
Building Interior Stairs Wood-framed Closed Wood None Fair
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The interior metal stairs at the south stairwell have suffered extensive water damage from the active roof leak in this area. The stairs
are severely corroded and will require replacement.
The exterior concrete steps leading to the basement boiler room are spalling and uneven. Replacement of these steps is
recommended.
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6.6. Exterior Windows and Doors
Building Windows
Window Framing Glazing Location Window
Screen Condition
Wood framed, operable Single glaze Throughout building ☐ Poor to Failed
Building Doors
Main Entrance Doors Door Type Condition
Wood, partially or fully glazed Poor
Secondary Entrance Doors Solid core wood Poor
Service Doors None --
Overhead Doors Wood Poor
Anticipated Lifecycle Replacements:
Wooden windows
Glazed doors
Solid door
Overhead door
Actions/Comments:
The windows are antiquated, energy-inefficient units with single-pane glazing. Some of the windows are difficult to open and close
and several of the windows were loose in their sashes. Replacement of the deteriorated windows is recommended.
Several windows were rendered unnecessary as a result of the building renovations. These windows look onto interior structural
elements of the building or have been covered entirely. These interior windows are not included in the replacement costs.
The exterior doors are antiquated and in poor condition. The basement door does not close properly, the upper floor stairwell door
has a cracked pane of glass, and the main entry door has a single pane of glazing. Replacement of all of the exterior doors is
recommended.
6.7. Patio, Terrace, and Balcony
Not applicable. There are no patios, terraces, or balconies.
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7. Building Mechanical and Plumbing Systems
See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of
manufacturer of the major mechanical equipment, if available.
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC)
Building Central Heating System
Primary Heating System Type Hot water boiler
Forced air furnace
Quantity and Capacity of Major Components 1 boiler at 250 MBH (estimated)
1 furnace at 90 MBH
Total Heating Capacity 340 MBH
Heating Fuel Natural gas
Location of Major Equipment Basement
Garage mechanical room
Space Served by System Older portion of building
Newer portion of building
Age Ranges 1930s (estimated)
1978
Condition Poor
Heat Exchanger Condition --
Distribution System
HVAC Water Distribution System Two-pipe
Heating Water Circulation Pump Size and Quantity None
Pump Condition --
Air Distribution System NA
Quantity and Capacity of Air Handlers NA
Location of Air Handlers --
Large Spaces the Larger Dedicated AHU’s Serve NA
Age of Air Handlers NA
Air Handler Condition --
Terminal Units Radiators
Quantity and Capacity of Terminal Units Five cast-iron radiators
Location of Terminal Units Throughout older portion of building
Spaces Served by Terminal Units Older portion of building
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Distribution System
Terminal Unit Condition Poor
Controls and Ventilation
HVAC Control System Individual non-programmable thermostats/controls
HVAC Control System Condition Poor
Building Ventilation Natural ventilation only
Ventilation System Condition Fair
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The HVAC systems are maintained by the in-house staff. It is unknown whether records of the installation, maintenance, upgrades,
and replacement of the HVAC equipment at the property have been maintained.
Approximately 50 percent of the HVAC equipment is original. The HVAC equipment varies in age. All of the equipment is antiquated.
HVAC equipment is replaced on an "as needed" basis.
The HVAC equipment is non-functional. The property management staff was interviewed about the historical and recent performance
of the equipment and systems. The systems are antiquated and the management staff stated that the systems are unused. The
facility is vacant and the systems are not necessary. The facility is unused and there are no immediate plans to renovate the building
or restore the facility to a functional state. Replacement of the HVAC components is not recommended.
7.2. Building Plumbing and Domestic Hot Water
Building Plumbing System
Type Description Condition
Water Supply Piping Copper and galvanized iron Fair to poor
Waste/Sewer Piping Cast iron Fair
Vent Piping Cast iron Fair
Water Meter Location Basement
Domestic Water Heaters or Boilers
Components Water Heater
Fuel Natural gas
Quantity and Input Capacity 1 unit at 45 MBH
Storage Capacity 40 gallons
Boiler or Water Heater Condition Poor
Supplementary Storage Tanks? Yes
Storage Tank Quantity and Volume 2 at 30 gallons each
Quantity of Storage Tanks 0
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Domestic Water Heaters or Boilers
Storage Tank Condition --
Domestic Hot Water Circulation Pumps (3 HP and over) No
Adequacy of Hot Water Unknown
Adequacy of Water Pressure Unknown
Plumbing Fixtures
Water Closets Commercial and residential
Toilet (Water Closet) Flush Rating 1.6 to 3.5 GPF
Common Area Faucet Nominal Flow Rate 2.0 GPM
Condition Poor
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
Most of the domestic water lines are galvanized iron original to the 1970s renovation. The plumbing system is currently unused and
has not been functional for a significant period of time. It is quite common for galvanized iron piping to develop problems due to long-
term corrosion with thinning walls and/or interior mineral deposit accumulation, especially once it has aged 40 or 50 years. As such,
EMG recommends replacing all the plumbing supply lines with copper. The facility is unused and there are no immediate plans to
renovate the building or restore the facility to a functional state. Replacement of the domestic plumbing components is not
recommended.
The restroom accessories and fixtures appear outdated and exhibit significant evidence of heavy wear or damage. The plumbing
fixtures in the First Floor restroom, except for the toilet, are missing. The facility is unused and there are no immediate plans to
renovate the building or restore the facility to a functional state. Replacement of the plumbing fixtures is not recommended.
7.3. Building Gas Distribution
Gas service is supplied from the gas main on the adjacent public street. The gas meter and regulator is located along the exterior wall
of the building. The gas distribution piping within the building is malleable steel (black iron).
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The pressure and quantity of gas appear to be adequate.
The gas meters and regulators appear to be functioning adequately and will require routine maintenance.
Only limited observation of the gas distribution piping can be made due to hidden conditions.
7.4. Building Electrical
Building Electrical Systems
Electrical Lines Overhead Transformer Pole-mounted
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Building Electrical Systems
Main Service Size 200 Amps Volts 120/208 Volt, three-phase
Meter and Panel Location Basement Branch Wiring Copper
Conduit Metallic Step-Down
Transformers? No
Security / Surveillance
System? No Building Intercom
System? No
Lighting Fixtures Incandescent and T-12
Main Distribution Condition Poor
Secondary Panel and
Transformer Condition Poor
Lighting Condition Poor
Building Emergency System
Size None Fuel NA
Generator / UPS Serves NA Tank Location NA
Testing Frequency NA Tank Type NA
Generator / UPS Condition --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The onsite electrical systems up to the meters are owned and maintained by the respective utility company.
The electrical service and capacity appear to be adequate for the property’s demands.
The panels and wiring are a mix of 1978 components and 1950s components. Despite the age of the electrical components, because
the facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state, an upgrade
of the electrical systems is not recommended.
The light fixtures throughout a portion of the facility utilize older, inefficient T-12 lamps. The facility is unused and there are no
immediate plans to renovate the building or restore the facility to a functional state, an upgrade of the lighting fixtures is not
recommended
7.5. Building Elevators and Conveying Systems
Not applicable. There are no elevators or conveying systems.
7.6. Fire Protection and Security Systems
Item Description
Type None
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Item Description
Type None
Fire Alarm System
Central Alarm Panel ☐ Battery-Operated Smoke
Detectors ☐ Alarm Horns ☐
Annunciator Panels ☐ Hard-Wired Smoke
Detectors ☐ Strobe Light Alarms ☐
Pull Stations ☐ Emergency Battery-Pack
Lighting ☒ Illuminated EXIT Signs ☐
Alarm System
Condition Failed
Sprinkler System
None ☒ Standpipes ☐ Backflow Preventer ☐
Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐
Suppression
Condition Fair
Central Alarm Panel
System
Location of Alarm Panel Installation Date of Alarm Panel
None NA
Fire Extinguishers
Last Service Date Servicing Current?
October, 2010 No
Hydrant Location Adjacent streets
Siamese Location None
Special Systems Kitchen Suppression System ☐Computer Room Suppression System ☐
Anticipated Lifecycle Replacements:
Backup light fixture
Actions/Comments:
The fire extinguishers have not been inspected within the last year. A qualified fire equipment contractor must inspect and service
the fire extinguishers.
Fire extinguishers appear to be missing at many locations. New fire extinguishers must be installed at all required locations
immediately.
The only backup light fixture at the building is in the central hallway on the Second Floor. The light fixture appears to be failed.
The fire alarm systems are largely nonexistent and are not up to current standards. The system lacks smoke detectors, carbon
monoxide detectors, strobe alarms, pull stations, and older non-illuminated exit signs. The facility is unused and there are no
immediate plans to renovate the building or restore the facility to a functional state. An upgrade of the fire alarm system is not
recommended
The building is not protected by fire suppression. Due to its construction date, the facility is most likely “grandfathered” by code and
the installation of fire sprinklers not required until major renovations are performed. The facility is unused and there are no immediate
plans to renovate the building or restore the facility to a functional state. Installation of a fire suppression system is not recommended
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8. Interior Spaces
8.1. Interior Finishes
All 5,000 square feet of the building are currently unoccupied. The facility was previously used as the Yorkville Sherrif’s office and jail.
The spaces are vacant. Primary building areas include: living quarters, the jail/holding area, a garage, office space, and an unfinished
basement.
The following table generally describes the locations and typical conditions of the interior finishes within the facility:
Typical Floor Finishes
Floor Finish Locations General Condition
Unfinished (wood) Older area of building on First and Second Floors Poor
Carpet Second Floor central hallway and newer area of
Second Floor Poor to Failed
Vinyl tile First Floor hallway, Second Floor restroom and
kitchen Poor
Linoleum Old kitchen area Poor to Failed
Concrete Garage, jail area, basement Poor
Typical Wall Finishes
Wall Finish Locations General Condition
Painted drywall Newer area of building Poor
Painted plaster Older area of building Poor
Unfinished Garage, basement Poor
Painted concrete Jail area Poor
Wooden wainscoting Third Floor of old section of building Poor
Typical Ceiling Finishes
Ceiling Finish Locations General Condition
Painted drywall Some areas of basement, upper floor restrooms,
stairwells Poor
Painted plaster Small vault, upper floor Poor
Painted concrete Jail area Poor
Unfinished Basement Poor
Wooden wainscoting Third Floor of old section of building Poor
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Interior Doors
Item Type Condition
Interior Doors Hollow core Poor
Door Framing Wood Poor
Fire Doors No Poor
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The interior areas were last partially renovated around 2000.
The interior finishes have mostly been removed from the facility. The remaining interior finishes area aged, worn, and generally in
poor to failed condition. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a
functional state. Replacement of the interior finishes is not recommended
The ceilings have significant areas of water-damage in the central hallway and several isolated area of physical damage from
animals on the Third Floor of the old section of the facility and the Second Floor of the newer section of the facility. The damaged
ceiling areas need to be replaced.
There are significant areas of water-damaged and physically damaged wall finishes throughout the building. The most severely
damaged areas are located in the central hallway of the facility. The damaged wall areas need to be replaced.
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9. Other Structures
Not applicable. There are no major accessory structures.
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10. Certification
The City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Historic
Jail, 111 West Madison Street, Yorkville, Illinois, the “Property”. It is our understanding that the primary interest of the City of Yorkville
is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine
if the present Property has conditions that will have a significant impact on its continued operations.
The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available
to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors
familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site
visit, and our experience with similar properties.
No testing, exploratory probing, dismantling or operating of equipment or in depth studies were performed unless specifically required
under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s
original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2
for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been
visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that
the observations and research were conducted.
This report has been prepared on behalf of and exclusively for the use of the City of Yorkville for the purpose stated within Section 2 of
this report. The report, or any excerpt thereof, shall not be used by any party other than the City of Yorkville or for any other purpose
than that specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG.
Any reuse or distribution of this report without such consent shall be at the City of Yorkville and the recipient’s sole risk, without liability
to EMG.
Prepared by: Kevin Koranda,
Project Manager
Reviewed by:
Al Diefert
Technical Report Reviewer
For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
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11. Appendices
Appendix A: Photographic Record
Appendix B: Site Plan
Appendix C: EMG Accessibility Checklist
Appendix D: Pre-Survey Questionnaire
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Appendix A:
Photographic Record
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PHOTO
#1:
FRONT ELEVATION PHOTO
#2:
EAST ELEVATION
PHOTO
#3:
NORTH ELEVATION PHOTO
#4:
WEST ELEVATION
PHOTO
#5:
CURB CUTAWAY PHOTO
#6:
SIDEWALK
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PHOTO
#7:
ACCESSIBLE PARKING SPACE PHOTO
#8:
CORNICE AND SHINGLES
PHOTO
#9:
ASPHALT SHINGLE ROOF,
DETERIORATING
PHOTO
#10:
EFFLORESCENCE AND
DETERIORATED MORTAR
PHOTO
#11:
MISSING MORTAR PHOTO
#12:
MISSING MORTAR
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
www.EMGcorp.com p 800.733.0660
PHOTO
#13:
WINDOW, WOOD FRAME, SINGLE
PANE
PHOTO
#14:
GARAGE DOOR, WOOD
PHOTO
#15:
FOUNDATION WALL, MISSING
MORTAR, LOOSE STONES
PHOTO
#16:
EFFLORESCENCE AND MISSING
MORTAR
PHOTO
#17:
CHIMNEY, DETERIORATING PHOTO
#18:
CONDENSING UNIT
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
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PHOTO
#19:
RADIATOR PHOTO
#20:
EXPANSION TANKS, JAIL AREA
PHOTO
#21:
EXTINGUISHER PHOTO
#22:
LOAD CENTER
PHOTO
#23:
SANITARY PIPING PHOTO
#24:
DOMESTIC WATER HEATER
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
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PHOTO
#25:
FURNACE PHOTO
#26:
CIRCUIT BREAKER
PHOTO
#27:
WATER SOFTENER PHOTO
#28:
BOILER
PHOTO
#29:
EXPANSION TANK PHOTO
#30:
OLD KITCHEN AREA
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
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PHOTO
#31:
METAL STAIRS, JAIL PHOTO
#32:
CELLS
PHOTO
#33:
CELL TOILET PHOTO
#34:
CELL INTERIOR
PHOTO
#35:
CENTRAL HALLWAY PHOTO
#36:
WATER DAMAGE, CENTRAL
HALLWAY
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
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PHOTO
#37:
SOUTH STAIRS PHOTO
#38:
WATER DAMAGE, SECOND FLOOR,
SOUTH STAIRS
PHOTO
#39:
WATER DAMAGE PHOTO
#40:
FUNGAL GROWTH
PHOTO
#41:
GARAGE AREA PHOTO
#42:
GARAGE DOOR
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
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PHOTO
#43:
GARAGE DOOR OPENER PHOTO
#44:
GARAGE UTILITY AND STORAGE
AREA
PHOTO
#45:
SECOND FLOOR CENTRAL HALLWAY,
MOSS GROWING FROM CARPET
PHOTO
#46:
SECOND FLOOR CENTRAL HALLWAY,
CEILING
PHOTO
#47:
SECOND FLOOR, NEW WING,
DAMAGED CEILING
PHOTO
#48:
SECOND FLOOR RESTROOM, NEW
WING
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
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PHOTO
#49:
SECOND FLOOR OFFICE AREA,
CARPET
PHOTO
#50:
WATER DAMAGED CEILING
PHOTO
#51:
LIVING QUARTERS, RESTROOM PHOTO
#52:
LIVING QUARTERS
PHOTO
#53:
LIVING QUARTERS PHOTO
#54:
FUNGAL GROWTH
HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322
www.EMGcorp.com p 800.733.0660
PHOTO
#55:
LIVING QUARTERS, THIRD FLOOR PHOTO
#56:
LIVING QUARTERS, THIRD FLOOR
PHOTO
#57:
WATER DAMAGE, THIRD FLOOR PHOTO
#58:
BASEMENT
PHOTO
#59:
BASEMENT CONDUIT PHOTO
#60:
CORRUGATED STEEL ARCH FIRST
FLOOR FRAMING
HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322
www.EMGcorp.com p 800.733.0660
Appendix B:
Site Plan
Site Plan
Project Name:
Historic Jail
Project Number:
122700.17R000-003.322
Source:
Google Earth Pro
On-Site Date:
May 17, 2017
HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322
www.EMGcorp.com p 800.733.0660
Appendix C:
EMG Accessibility Checklist
Page 1 of 4
Date Completed: May 17, 2017
Property Name: Historic Jail
EMG Project Number: 122700.17R000-003.322
Building History Yes No Unk Comments
1
Has an ADA survey previously been
completed for this property? ✔
2
Have any ADA improvements been made
to the property? ✔ Parking area only
3
Does a Transition Plan / Barrier Removal
Plan exist for the property? ✔
4
Has building ownership or management
received any ADA related complaints that
have not been resolved?
✔
5
Is any litigation pending related to ADA
issues? ✔
Parking Yes No NA Comments
1
Are there sufficient accessible parking
spaces with respect to the total number of
reported spaces?
✔
2
Are there sufficient van-accessible parking
spaces available? ✔ None
3
Are accessible spaces marked with the
International Symbol of Accessibility? Are
there signs reading “Van Accessible” at van
spaces?
✔
4
Is there at least one accessible route
provided within the boundary of the site
from public transportation stops, accessible
parking spaces, passenger loading zones,
if provided, and public streets and
sidewalks?
✔
5
Do curbs on the accessible route have
depressed, ramped curb cuts at drives,
paths, and drop-offs?
✔
6
If required does signage exist directing you
to accessible parking and an accessible
building entrance?
✔
Ramps Yes No NA Comments
1*
Do all ramps along accessible path of
travel appear to meet slope requirements?
( 1:12 or less) ✔
2
Are ramps that appear longer than 6 ft
complete with railings on both sides? ✔
3
Does the width between railings appear at
least 36 inches? ✔
Page 2 of 4
Ramps (cont.) Yes No NA Comments
4
Is there a level landing for approximately
every 30 ft horizontal length of ramp, at the
top and at the bottom of ramps and
switchbacks?
✔
Entrances/Exits Yes No NA Comments
1
Do all required accessible entrance
doorways appear at least 32 inches wide
and not a revolving door? ✔
2
If the main entrance is inaccessible, are
there alternate accessible entrances? ✔
3
Is the door hardware easy to operate
(lever/push type hardware, no twisting
required and not higher than approximately
48 inches above the floor)?
✔
Paths of Travel Yes No NA Comments
1
Are all paths of travel free of obstruction
and wide enough for a wheelchair (appear
at least 36 inches wide)? ✔
2
Are wheelchair-accessible facilities (toilet
rooms, exits, etc.) identified with signage? ✔
3
Is there a path of travel that does not
require the use of stairs? ✔
Elevators Yes No NA Comments
1
Do the call buttons have visual and audible
signals to indicate when a call is registered
and answered when car arrives? ✔
2
Are there visual and audible signals inside
cars indicating floor change? ✔
3
Are there standard raised and Braille
marking on both jambs of each hoist way
entrance as well as all cab/call buttons? ✔
4
Do elevator doors have a reopening device
that will stop and reopen a car door if an
object or a person obstructs the door? ✔
5
Are elevator controls low enough to be
reached from a wheelchair (appears to be
between 15 and 48 inches)? ✔
6
If a two-way emergency communication
system is provided within the elevator cab,
is it usable without voice communication? ✔
Page 3 of 4
Toilet Rooms Yes No NA Comments
1
Are common area public restrooms located
on an accessible route? ✔
2
Are pull handles push/pull or lever type?
✔
3
Are there audible and visual fire alarm
devices in the toilet rooms? ✔
4
Are toilet room access doors wheelchair-
accessible (appear to be at least 32 inches
wide)? ✔
5
Are public restrooms large enough to
accommodate a wheelchair turnaround
(appear to have 60” turning diameter)? ✔
6
In unisex toilet rooms, are there safety
alarms with pull cords? ✔
7
Are toilet stall doors wheelchair accessible
(appear to be at least 32” wide)? ✔
8
Are grab bars provided in toilet stalls?
✔
9
Are sinks provided with clearance for a
wheelchair to roll under (appear to have
29” clearance)? ✔
10
Are sink handles operable with one hand
without grasping, pinching or twisting? ✔
11
Are exposed pipes under sink sufficiently
insulated against contact? ✔
Guest Rooms Yes No NA Comments
1
How many total accessible sleeping rooms
does the property management report to
have? Provide specific number in
comment field.
Are there sufficient reported accessible
sleeping rooms with respect to the total
number of reported guestrooms? See
attached hot sheet.
✔
Page 4 of 4
Guest Rooms (cont.) Yes No NA Comments
2
How many of the accessible sleeping
rooms per property management have roll-
in showers? Provide specific number in
comment field.
Are there sufficient reported accessible
rooms with roll-in showers with respect to
the total number of reported accessible
guestrooms? See attached hot sheet.
✔
3
How many assistive listening kits and/or
rooms with communication features are
available per property management?
Provide specific number in comment
field.
Are there sufficient reported assistive
listening devices with respect to the total
number of rooms? See attached hot sheet.
✔
Pools Yes No NA Comments
1 Are public access pools provided? If the
answer is no, please disregard this section. ✔
2
How many accessible access points are
provided to each pool/spa? Provide
number in comment field.
Is at least one fixed lift or sloped entry to
the pool provided?
✔
Play Area Yes No NA Comments
1
Has the play area been reviewed for
accessibility? All public playgrounds are
subject to ADAAG standards.
✔
Exercise Equipment Yes No NA Comments
1
Does there appear to be adequate clear
floor space around the
machines/equipment (30” by 48”
minimum)?
✔
*Based on visual observation only. The slope was not confirmed through measurements.
HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322
www.EMGcorp.com p 800.733.0660
Appendix D:
Pre-Survey Questionnaire
HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322
www.EMGcorp.com p 800.733.0660
On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below.
Provide copies if possible.
INFORMATION REQUIRED
1. All available construction documents (blueprints) for
the original construction of the building or for any tenant
improvement work or other recent construction work.
2. A site plan, preferably 8 1/2" X 11", which depicts the
arrangement of buildings, roads, parking stalls, and other
site features.
3. For commercial properties, provide a tenant list which
identifies the names of each tenant, vacant tenant units,
the floor area of each tenant space, and the gross and
net leasable area of the building(s).
4. For apartment properties, provide a summary of the
apartment unit types and apartment unit type quantities,
including the floor area of each apartment unit as
measured in square feet.
5. For hotel or nursing home properties, provide a
summary of the room types and room type quantities.
6. Copies of Certificates of Occupancy, building permits,
fire or health department inspection reports, elevator
inspection certificates, roof or HVAC warranties, or any
other similar, relevant documents.
7. The names of the local utility companies which serve
the property, including the water, sewer, electric, gas,
and phone companies.
8. The company name, phone number, and contact
person of all outside vendors who serve the property,
such as mechanical contractors, roof contractors, fire
sprinkler or fire extinguisher testing contractors, and
elevator contractors.
9. A summary of recent (over the last 5 years) capital
improvement work which describes the scope of the
work and the estimated cost of the improvements.
Executed contracts or proposals for improvements.
Historical costs for repairs, improvements, and
replacements.
10. Records of system and material ages (roof, MEP,
paving, finishes, furnishings).
11. Any brochures or marketing information.
12. Appraisal, either current or previously prepared.
13. Current occupancy percentage and typical turnover
rate records (for commercial and apartment properties).
14. Previous reports pertaining to the physical condition
of property.
15. ADA survey and status of improvements
implemented.
16. Current / pending litigation related to property
condition.
Your timely compliance with this request is greatly appreciated.
EMG Corporate Headquarters 10461 Mill Run Circle, Suite 1100, Owings Mills, MD 21117 www.EMGcorp.com p 800.733.0660
Prepared for:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
FACILITY CONDITION ASSESSMENT
Beecher Concession Stand
908 Game Farm Road
Yorkville, Illinois 60560
PREPARED BY: EMG CONTACT:
EMG Andrew Hupp
10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant
Owings Mills, Maryland 21117 800.733.0660 x6632
800.733.0660 arhupp@emgcorp.com
www.EMGcorp.com
EMG Project Number: Date of Report: On Site Date:
122700.17R000-007.366 September 13, 2017 May 22, 2017
FACILITY CONDITION ASSESSMENT
Immediate Repairs Report
Beecher Concession Stand
9/13/2017
Location Name EMG Renamed Item NumberID Cost Description QuantityUnit Unit CostSubtotalDeficiency Repair Estimate *
Beecher Concession Stand 3.1 611358 ADA, Door, Lever Handle Hardware, Install 2 EA $202.40 $405 $405
Beecher Concession Stand 5.2 611442 Pedestrian Pavement, Sidewalk, Asphalt, Repair 100 SF $1.60 $160 $160
Immediate Repairs Total $565
* Location Factor included in totals.
Replacement Reserves Report
Beecher Concession Stand
9/13/2017
Location Name EMG Renamed
Item Number ID Cost Description
Lifespan
(EUL)EAge RUL QuantityUnit Unit Cost Subtotal 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
Deficiency
Repair
Estimate
Beecher Concession Stand 3.1 611358 ADA, Door, Lever Handle Hardware, Install 0 0 0 2 EA $202.40 $405 $405 $405
Beecher Concession Stand 5.2 611442 Pedestrian Pavement, Sidewalk, Asphalt, Repair 25 25 0 100 SF $1.60 $160 $160 $160
Beecher Concession Stand 5.2 611406 Pedestrian Pavement, Sidewalk, Asphalt, Seal 5 2 3 4780 SF $0.38 $1,814 $1,814 $1,814 $1,814 $1,814 $7,256
Beecher Concession Stand 5.2 611410 Pedestrian Pavement, Sidewalk, Asphalt, Overlay 25 12 13 4780 SF $1.36 $6,486 $6,486 $6,486
Beecher Concession Stand 5.5 611404 Pole Light, Exterior, 135 to 1000 W HID (Fixture, Ballast, & Lamp), Replace 10 5 5 1 EA $2,246.90 $2,247 $2,247 $2,247 $4,494
Beecher Concession Stand 6.3 611361 Roof, Asphalt Shingle, Replace 20 12 8 895 SF $3.42 $3,061 $3,061 $3,061
Beecher Concession Stand 6.4 611349 Exterior Wall, Vinyl Siding, Replace 25 20 5 1090 SF $7.81 $8,512 $8,512 $8,512
Beecher Concession Stand 6.6 611553 Exterior Wall, Painted Surface, Prep & Paint 10 9 1 50 SF $2.87 $144 $144 $144 $287
Beecher Concession Stand 6.6 611469 Window, Vinyl-Clad Double-Glazed Slider, Replace 30 12 18 1 EA $813.20 $813 $813 $813
Beecher Concession Stand 6.6 611471 Window, Vinyl-Clad Double-Glazed Double Hung, Replace 30 12 18 1 EA $555.58 $556 $556 $556
Beecher Concession Stand 6.6 611356 Exterior Door, Steel, Replace 25 12 13 4 EA $950.12 $3,800 $3,800 $3,800
Beecher Concession Stand 7.1 611398 Condensing Unit/Heat Pump, Split System, 2 Ton, Replace 15 10 5 1 EA $3,122.18 $3,122 $3,122 $3,122
Beecher Concession Stand 7.1 611508 Furnace, Electric, 10 to 25 MBH, Replace 20 13 7 1 EA $3,136.39 $3,136 $3,136 $3,136
Beecher Concession Stand 7.2 611365 Toilet, Flush Tank (Water Closet), Replace 20 12 8 2 EA $1,055.15 $2,110 $2,110 $2,110
Beecher Concession Stand 7.2 611362 Lavatory, Vitreous China, Replace 20 12 8 3 EA $572.66 $1,718 $1,718 $1,718
Beecher Concession Stand 7.2 611502 Sink, Plastic, Replace 20 10 10 1 EA $575.99 $576 $576 $576
Beecher Concession Stand 7.2 611506 Water Heater, Electric, Residential, 19.9 GAL, Replace 15 12 3 1 EA $1,249.92 $1,250 $1,250 $1,250 $2,500
Beecher Concession Stand 7.4 611360 Metal Halide Lighting Fixture, Wall Mount, 100 W, Replace 20 12 8 2 EA $678.47 $1,357 $1,357 $1,357
Beecher Concession Stand 7.4 611498 Lighting System, Interior, Upgrade 25 10 15 745 SF $9.24 $6,885 $6,885 $6,885
Beecher Concession Stand 7.6 611511 Fire Extinguisher, Replace 15 4 11 1 EA $314.93 $315 $315 $315
Beecher Concession Stand 7.6 611444 Exit Lighting Fixture, , Replace 10 7 3 3 EA $405.01 $1,215 $1,215 $1,215 $2,430
Beecher Concession Stand 8.1 611475 Interior Door, Aluminum, Replace 30 12 18 1 EA $1,368.37 $1,368 $1,368 $1,368
Beecher Concession Stand 8.1 611367 Interior Wall Finish, Vinyl, Replace 15 10 5 1118 SF $2.27 $2,542 $2,542 $2,542
Beecher Concession Stand 8.1 611371 Interior Floor Finish, Vinyl Sheeting, Replace 15 10 5 745 SF $7.01 $5,222 $5,222 $5,222
Beecher Concession Stand 8.1 611310 Interior Ceiling Finish, Vinyl, Replace 20 12 8 145 SF $2.10 $304 $304 $304
Beecher Concession Stand 8.1 611316 Interior Ceiling Finish, Acoustical Tile (ACT), Replace 20 12 8 600 SF $3.11 $1,867 $1,867 $1,867
Beecher Concession Stand 8.1 611456 Residential Appliances, Refrigerator, 14-18 CF, Replace 15 10 5 1 EA $956.04 $956 $956 $956
Beecher Concession Stand 8.2 611460 Commercial Kitchen, Refrigerator, 2-Door Reach-In, Replace 15 10 5 1 EA $4,256.00 $4,256 $4,256 $4,256
Totals, Unescalated $565 $144 $0 $4,279 $0 $26,857 $0 $3,136 $12,231 $0 $576 $458 $0 $13,316 $0 $9,132 $0 $0 $5,801 $0 $76,496
Totals, Escalated (3.0% inflation, compounded annually)$565 $148 $0 $4,676 $0 $31,135 $0 $3,857 $15,494 $0 $774 $635 $0 $19,555 $0 $14,228 $0 $0 $9,876 $0 $100,943
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
www.EMGcorp.com p 800.733.0660
TABLE OF CONTENTS
1 Executive Summary ............................................................................................................................. 1
1.1. Property Information and General Physical Condition ................................................................ 1
1.2. Facility Condition Index (FCI) ...................................................................................................... 2
2 Appendices ........................................................................................................................................... 4
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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1 Executive Summary
1.1. Property Information and General Physical Condition
The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the
report and in the Appendices.
Property Information
Address: 908 Game Farm Road, Yorkville, Kendall, IL 60560
Year Constructed/Renovated: 2004
Current Occupants: Parks and Recreation
Management Point of Contact:
City of Yorkville, Mr. Peter Ratos
630.553.8574 phone
pratos@yorkville.il.us email
Property Type: Concession Stand
Site Area: 0.13 acres
Building Area: 745 SF
Number of Buildings: 1
Number of Stories: 1
Parking Type and Number of Spaces: Not applicable
Building Construction: Conventional wood frame structure on concrete slab
Roof Construction: Gabled roofs with asphalt shingles
Exterior Finishes: Vinyl Siding
Heating, Ventilation and Air Conditioning: Individual package split-system unit
Fire and Life/Safety: Smoke detectors, extinguishers, and exit signs.
Dates of Visit: May 22, 2017
On-Site Point of Contact (POC): Scott Sleezer
Assessment and Report Prepared by: Paul Prusa
Reviewed by:
Al Diefert
Technical Report Reviewer
For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
Systemic Condition Summary
Site Good HVAC Fair
Structure Good Plumbing Fair
Roof Fair Electrical Fair
Vertical Envelope Fair Elevators --
Interiors Fair Fire --
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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The following bullet points highlight the most significant short term and modernization recommendations:
Installation of a complete fire suppression system
ADA accessibility upgrades
Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property
appears to have been well maintained since it was first occupied and is in good overall condition.
The property has had no major capital improvements. The property is less than 13 years old and has not required any major capital
improvements.
1.2. Facility Condition Index (FCI)
One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are
calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s
Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to
the Current Replacement Value.
FCI Condition
Rating Definition Percentage Value
Good In new or well-maintained condition, with no visual evidence of wear,
soiling or other deficiencies. 0% to 5%
Fair Subjected to wear and soiling but is still in a serviceable and functioning
condition. > than 5% to 10%
Poor Subjected to hard or long-term wear. Nearing the end of its useful or
serviceable life. > than 10% to 60%
Very Poor Has reached the end of its useful or serviceable life. Renewal is now
necessary. > than 60%
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can
be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide
capital improvement funding strategy. Key findings from the assessment include:
Key Finding Metric
Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 14.2% Poor
10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 122% Very Poor
Current Replacement Value (CRV) 745 SF * 183.24 / SF = $45,809
Year 0 (Current Year) - Immediate Repairs (IR) $6,524
Years 1-10 – Replacement Reserves (RR) $56,084
Total Capital Needs $62,608
The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:
Installation of a complete fire suppression system
ADA accessibility upgrades
Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this
report.
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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2 Appendices
Appendix A: Photographic Record
Appendix B: Site Plan
Appendix C: ADA Checklist
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
www.EMGcorp.com p 800.733.0660
Appendix A:
Photographic Record
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
www.EMGcorp.com p 800.733.0660
#1: FRONT ELEVATION
#2: RIGHT ELEVATION
#3: LEFT ELEVATION
#4: REAR ELEVATION
#5: PEDESTRIAN PAVEMENT,
SIDEWALK, ASPHALT
#6: PEDESTRIAN PAVEMENT,
SIDEWALK, CRACKING
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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#7: POLE LIGHT, EXTERIOR
#8: ROOF, ASPHALT SHINGLE
#9: EXTERIOR WALL, VINYL SIDING
#10: DAMAGED VINYL SIDING
#11: WINDOW, VINYL-CLAD DOUBLE-
GLAZED DOUBLE HUNG
#12: EXTERIOR DOOR, STEEL
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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#13: OVERHEAD DOOR, STEEL
SECURITY GATE
#14: WINDOW, VINYL-CLAD DOUBLE-
GLAZED SLIDER
#15: CONDENSING UNIT/HEAT PUMP,
SPLIT SYSTEM, 2 TON
#16: FURNACE, ELECTRIC
#17: SINK, POT, MULTI-
COMPARTMENT
#18: LAVATORY, VITREOUS CHINA
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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#19: TOILET, FLUSH TANK (WATER
CLOSET)
#20: SINK, PLASTIC
#21: WATER HEATER, ELECTRIC
#22: METAL HALIDE LIGHTING
FIXTURE, WALL MOUNT
#23: LIGHTING SYSTEM, INTERIOR,
OFFICE BUILDING
#24: MAIN DISTRIBUTION PANEL
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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#25: EXIT LIGHTING FIXTURE
#26: FIRE EXTINGUISHER
#27: INTERIOR DOOR, ALUMINUM
#28: INTERIOR DOOR BROKEN
HANDLE
#29: INTERIOR CEILING FINISH, VINYL
#30: INTERIOR WALL FINISH, VINYL
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
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#31: RESIDENTIAL APPLIANCES,
REFRIGERATOR
#32: INTERIOR FLOOR FINISH, VINYL
SHEETING
#33: INTERIOR CEILING FINISH,
ACOUSTICAL TILE (ACT)
#34:
COMMERCIAL KITCHEN,
REFRIGERATOR, 2-DOOR
REACH-IN
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
www.EMGcorp.com p 800.733.0660
Appendix B:
Site Plan
Site Plan
Project Name:
Beecher Concession Stand
Project Number:
122700.17R000-007.366
Source:
Google Maps
On-Site Date:
May 22, 2017
BEECHER CONCESSION STAND EMG PROJECT NO.: 122700.17R000-007.366
www.EMGcorp.com p 800.733.0660
Appendix C:
ADA Checklist
Page 1 of 4
Date Completed: May 22, 2017
Property Name: Beecher Concession Stand
EMG Project Number: 122700.17R000-007.366
Building History Yes No Unk Comments
1
Has an ADA survey previously been
completed for this property? X
2
Have any ADA improvements been made
to the property? X
3
Does a Transition Plan / Barrier Removal
Plan exist for the property? X
4
Has building ownership or management
received any ADA related complaints that
have not been resolved?
X
5
Is any litigation pending related to ADA
issues? X
Parking Yes No NA Comments
1
Are there sufficient accessible parking
spaces with respect to the total number of
reported spaces?
X
2
Are there sufficient van-accessible parking
spaces available? X
3
Are accessible spaces marked with the
International Symbol of Accessibility? Are
there signs reading “Van Accessible” at van
spaces?
X
4
Is there at least one accessible route
provided within the boundary of the site
from public transportation stops, accessible
parking spaces, passenger loading zones,
if provided, and public streets and
sidewalks?
X
5
Do curbs on the accessible route have
depressed, ramped curb cuts at drives,
paths, and drop-offs?
X
6
If required does signage exist directing you
to accessible parking and an accessible
building entrance?
X
Ramps Yes No NA Comments
1*
Do all ramps along accessible path of
travel appear to meet slope requirements?
( 1:12 or less) X
2
Are ramps that appear longer than 6 ft
complete with railings on both sides? X
Page 2 of 4
Ramps Yes No NA Comments
3
Does the width between railings appear at
least 36 inches? X
4
Is there a level landing for approximately
every 30 ft horizontal length of ramp, at the
top and at the bottom of ramps and
switchbacks?
X
Entrances/Exits Yes No NA Comments
1
Do all required accessible entrance
doorways appear at least 32 inches wide
and not a revolving door? X
2
If the main entrance is inaccessible, are
there alternate accessible entrances? X
3
Is the door hardware easy to operate
(lever/push type hardware, no twisting
required and not higher than approximately
48 inches above the floor)?
X
Paths of Travel Yes No NA Comments
1
Are all paths of travel free of obstruction
and wide enough for a wheelchair (appear
at least 36 inches wide)? X
2
Are wheelchair-accessible facilities (toilet
rooms, exits, etc.) identified with signage? X
3
Is there a path of travel that does not
require the use of stairs? X
Elevators Yes No NA Comments
1
Do the call buttons have visual and audible
signals to indicate when a call is registered
and answered when car arrives? X
2
Are there visual and audible signals inside
cars indicating floor change? X
3
Are there standard raised and Braille
marking on both jambs of each hoist way
entrance as well as all cab/call buttons? X
4
Do elevator doors have a reopening device
that will stop and reopen a car door if an
object or a person obstructs the door? X
5
Are elevator controls low enough to be
reached from a wheelchair (appears to be
between 15 and 48 inches)? X
6
If a two-way emergency communication
system is provided within the elevator cab,
is it usable without voice communication? X
Page 3 of 4
Toilet Rooms Yes No NA Comments
1
Are common area public restrooms located
on an accessible route? X
2
Are pull handles push/pull or lever type?
X
3
Are there audible and visual fire alarm
devices in the toilet rooms? X
4
Are toilet room access doors wheelchair-
accessible (appear to be at least 32 inches
wide)? X
5
Are public restrooms large enough to
accommodate a wheelchair turnaround
(appear to have 60” turning diameter)? X
6
In unisex toilet rooms, are there safety
alarms with pull cords? X
7
Are toilet stall doors wheelchair accessible
(appear to be at least 32” wide)? X
8
Are grab bars provided in toilet stalls?
X
9
Are sinks provided with clearance for a
wheelchair to roll under (appear to have
29” clearance)? X
10
Are sink handles operable with one hand
without grasping, pinching or twisting? X
11
Are exposed pipes under sink sufficiently
insulated against contact? X
Guest Rooms Yes No NA Comments
1
How many total accessible sleeping rooms
does the property management report to
have? Provide specific number in
comment field.
Are there sufficient reported accessible
sleeping rooms with respect to the total
number of reported guestrooms? See
attached hot sheet.
X
Page 4 of 4
Guest Rooms Yes No NA Comments
2
How many of the accessible sleeping
rooms per property management have roll-
in showers? Provide specific number in
comment field.
Are there sufficient reported accessible
rooms with roll-in showers with respect to
the total number of reported accessible
guestrooms? See attached hot sheet.
X
3
How many assistive listening kits and/or
rooms with communication features are
available per property management?
Provide specific number in comment
field.
Are there sufficient reported assistive
listening devices with respect to the total
number of rooms? See attached hot sheet.
X
Pools Yes No NA Comments
1 Are public access pools provided? If the
answer is no, please disregard this section. X
2
How many accessible access points are
provided to each pool/spa? Provide
number in comment field.
Is at least one fixed lift or sloped entry to
the pool provided?
X
Play Area Yes No NA Comments
1
Has the play area been reviewed for
accessibility? All public playgrounds are
subject to ADAAG standards.
X
Exercise Equipment Yes No NA Comments
1
Does there appear to be adequate clear
floor space around the
machines/equipment (30” by 48”
minimum)?
X
*Based on visual observation only. The slope was not confirmed through measurements.