The URL can be used to link to this page

Library Packet 2018 02-12-18 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees February 12, 2018 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills Statistics 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Update on the Intergovernmental Agreement Approve Sexual Harassment Policy Update on Fire Alarm Panel/Parking Lot Lights 13. New Business Approve Revised Bylaws Approve Revised Collection Development Policy 2018 Bookit 5K 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, January 8, 2018, 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 7:02pm by President Russ Walter and a quorum was established. Roll Call: Susan Chacon-present, Darren Crawford-present, Krista Danis-present, Theron Garcia-present, Jason Hedman-present, Carol LaChance-present, Wamecca Rodriguez-present, Russ Walter-present Absent: none Others Present: Elisa Topper-Library Director, Shelley Augustine-Director Adult Services, Dixie DeBord-Director Technical Services, Sharyl Iwanski-Circulation Manager, Jackie Milschewski-Library Liaison Recognition of Visitors: President Walter recognized all guests. Amendments to the Agenda: The city's sexual harassment policy will be approved January 9 by City Council and it was decided that the Library Board would also approve it at this meeting. Minutes: December 11, 2017 Mr. Hedman moved to approve the minutes and Ms. Garcia seconded. Unanimous voice approval. Correspondence: Ms. Topper said kids in the youth services department made cards for hospitalized children and some will be made for Valentine's Day as well. Mr. Walter said a Christmas card was received from the library e-rate consultant. Public Comment: None Staff Comment: None Report of the Treasurer: Ms. Chacon presented the monthly report and said most of the property tax has now been received and the outside repair and maintenance continues to be above budget. She summarized some of the bills that were paid. Ms. Topper had sent a report on the air handler issues and also questioned the cost difference of the cleanup last fall vs. this fall. President Walter noted the property tax budgeted was almost the exact amount that had been received. Page 1 of 4 Payment of Bills Trustees Jason Hedman moved and Krista Danis seconded, to pay the bills as follows: $19,999.94 Accounts Payable $52,502.52 Payroll $72,502.46 Total Roll call: Crawford-yes, Danis-yes, Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter- yes, Chacon-yes Motion carried 8-0 Report of the Library Director: Ms. Topper said her first 90-days has passed as Library Director. She compiled a report of her accomplishments and the goals for the next six months. The only item not completed is the IGA which is in process. She said she is now including “facilities management” on her report. She said she had a meeting with Mr. Olson on December 18. She also contacted 4 Illinois libraries that have agreements with the schools. She would like to work with Mr. Shimp from the school district and has gotten ideas from the other libraries on starting the process. Ms. Topper reported the library did not get the science grant that she had applied for. Also noted, was a medical emergency in the library. She commended Sharyl and Dixie for their actions to assist. As a result, library employees will refresh their first aid skills and advanced training such as CPR and AED-use will be available to those employees who wish to take it. City Council Liaison Ms. Milschewski confirmed the IGA is in process at the city hall. Standing Committees: Personnel The Personnel committee will meet to conduct the Director's performance review. Finance In the near future, the Finance Committee will meet to discuss the upcoming budget. Policy All Board members should review the Policy book and note any needed changes. Mr. Walter said library policies should be posted on the website when they are finished. Unfinished Business: Update on the Intergovernmental Agreement Ms. Topper said the city attorney is making some revisions and the policy should be returned to her this week. She hopes when the policy is returned it will be review-ready for the Policy Committee and the the Board. Ms. Topper also said the Mayor signed a proclamation for the mini-golf fundraiser. Per Capita Grant Requirement--Board By-laws President Walter said all Board members needed to review the by-laws from the policy book as part of the per capita grant process. Ms. Danis suggested a change be made to the policy regarding the required notice when a Board member resigns or is repeatedly absent from the meetings. An update to the by-laws will be made at the policy committee meeting within 30 days. New Business: Approve Sexual Harassment Policy The library attorney forwarded a version of this policy from the ILA. Trustee Rodriguez raised questions about how the library would handle such a situation. Ms. Hedman moved to send the policy Page 2 of 4 to the Policy Committee for review and Ms. LaChance seconded. Unanimous voice vote approval. Fire Alarm Panel Proposal Director Topper attempted to obtain other proposals to replace the fire alarm panel, however, the panel is out of date and other companies will not submit a bid. She will try to get the current price proposal of $3,970 reduced. If there was no panel, the Fire Department would have to be paid to silence the alarm on each occurrence. President Walter moved to approve the replacement cost of the fire alarm control panel, connections and labor not to exceed $3,970 and Ms. Chacon seconded the motion. Roll call: Danis-yes, Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes. Carried 8-0. Outside Lights Repair Proposal The library sign and one parking lot light are currently not working due to the driveway being moved and the electric feed being destroyed. Ms. Topper sent a repair proposal to Mr. Olson and staff to see if city staff can help. Correct Electric also examined the problem. Since it is not urgent, this item will be tabled until next month to await the city's reply. Book Collection-Christian Fiction Labels Ms. Topper wished to re-discuss the recent monetary donation for Christian fiction books and actions taken following the purchase of 24 books. As a compromise, the library placed 'cross' labels on the book spines rather than reserving a separate section for the books. In a related incident, a patron/city resident voiced concern that there were no Hindu fiction books and that he had an issue with the cross labels placed on the Christian fiction books. Staff discussed the library policy with him and a complaint form from the policy book was given to the patron, however, it was not returned. Staff encouraged the patron to attend the Board meeting and the patron also contacted the Mayor. The Board had a lengthy discussion regarding this issue. Mr. Hedman said an individual has a right to be involved or not involved with religious items. He asked what the library policy is for requesting labeling of religious materials and said the policy committee should review this. It was noted this is the first time the cross label was used on books at the library. Ms. Danis pointed out that the Library of Congress does not necessarily recognize the subject heading. She added that parts of the Yorkville population are diverse and that the library must be consistent with all religions. Mr. Crawford said this library represents the community and that Christian fiction and the labeling is no different than religious symbols seen at Christmas. Mr. Hedman said the question to be considered is why would the library listen to one patron requesting labeling and not listen to the other person complaining. He said the law must be followed. After many comments from Board members, it was decided to move this item to the Policy Committee for further consideration. Mr. Hedman moved to obtain legal feedback and interpretation of the law prior to the committee meeting and President Walter seconded the motion. Unanimous voice vote approval. Ms. Topper will send an email to the library attorney. Executive Session: At approximately 8:10pm, a motion was made by Ms. Chacon to enter into Executive Session for the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. The motion was seconded by Mr. Crawford. Roll call: Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford- yes, Danis-yes Motion carried 8-0. Page 3 of 4 The Session began at 8:12pm, concluded at approximately 8:27pm and the Board returned to regular session at 8:28pm. New Business cont.: Release of Executive Session Minutes Following the review of the Executive Minutes, President Walter moved and Mr. Hedman seconded a motion to keep sealed all of the minutes in Packet #2 and also to keep sealed the following minutes from Packet #1: September 14, 1987, July 15, 1988, August 8, 1988, July 8, 1991, April 10, 1995, June 13, 2011, August 11, 2014, June 24, 2017 and June 26, 2017. The remainder of the minutes from Packet #1 will be released. Approved by unanimous voice vote. Adjournment: There was no further business and the meeting was adjourned at 8:29pm on a motion by Mr. Walter and second by Ms. LaChance. Unanimous voice vote approval. Minutes respectfully submitted by Marlys Young, Minute Taker Page 4 of 4 DRAFT Yorkville Public Library Policy Committee Monday, January 29, 2018, 7pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 7:10pm by Chairman Darren Crawford. Roll Call: Darren Crawford-yes, Wamecca Rodriguez-yes Absent: Krista Danis Others Present: Library Director Elisa Topper, Trustees: Russ Walter, Carol LaChance, Theron Garcia (left 8:54pm), Susan Chacon (left 8:11pm) Recognition of Visitors: None Public Comment: None New Business: C. By-Laws (out of sequence) Participation Requirements The committee decided that if a Board member does not attend meetings for 6 months (rather than one year as current policy states) a Board vacancy will exist. Resignation It was also recommended that Trustees who resign from the Board should submit their notice a minimum of 2 months prior to leaving. B. Review of Library Policies (out of sequence) Sexual Harassment The proposed policy was received from the attorney and ILA. The committee discussed with whom a complaint should be filed, whether it be the supervisor, EEOC and/or police. The committee decided the policy was OK as presented and it will move forward for a vote at the next Board meeting. Collection Development/Censorship Ms. Topper said the attorney stated it is OK to have religious material classified as “Christian Fiction” in the card catalog system, however, no religious symbol should be placed on the book/material. Non- religious labels were also considered. Ms. Rodriguez suggested creating a section “E. Material Identification” in the policy for religious material designations and that the designation should be “religious fiction”. ALA language is to be included in the new section E and the revised policy will be brought to the next Board meeting Page 1 of 3 In a related matter, Ms. Rodriguez said the library should welcome all religious groups who may want to use the library meeting rooms. The meeting room policy will be revised accordingly. A. Review of Intergovernmental Agreement (IGA) (out of sequence) The following points/topics in the IGA and proposed changes were discussed: 1. The IGA does not list the Board Secretary as a check signer. Language will be changed to reflect two signers are needed: the City Finance Director and a Board officer or two Board officers. 2. City owns the library land and building 3. Discussion of $300,000 to $400,000 in a library account from sale of bonds, earmarked for building. Bonds were re-negotiated and moved to a different account not designated for specific uses. 4. Levy that was not done for bond payments, but situation later rectified. 5. Discussion of section 5.2 in IGA, regarding annual calendar for rental space in the library. Talked about available meeting space in city overall. Committee said it would be difficult to provide an annual calendar due to programming. 6. Number of employees needed for safety and assistance, IMRF issues related to 1,000 hours restriction. 7. Provide some space to city in exchange for maintenance outside. 8. Cleanup of rooms by Park District encouraged when they use space. Only occasional use by Park District encouraged so paid rentals can be scheduled. Park District collects a building use fee in program fees. Library Board room is part of administrative suite and not available for “non-library use”. Also decided that study rooms and children's areas not to be used for meeting space. This language will be incorporated into agreement. 9. Ms. Topper noted that adult programs are done in 3 month increments. Committee suggested planning for 6 months in advance. 10. Proposed language to provide a 6-month schedule of Michelle Pfister Meeting Room and Youth Services meeting space. Youth Services program and work rooms areas to be used exclusively for library-sponsored events. Ms. Garcia suggested “meeting room rental agreement” for group rentals and new language drafted. Consideration of security of building/meeting rooms when groups rent rooms. 11. Talked about advertising for festivals. Section 5.6 gives free space at Hometown Days, committee encouraged participation in this event. 12. Mr. Crawford made motion to strike #6. City places value of $49,000 on services provided, committee wishes to obtain breakdown for cost of each service. 13. After documenting library needs, present to city for review, then both parties need to meet to reach agreement. Need to know what services not provided so budget can be created 14. Discussion of building study and city's earlier request for library to reimburse cost 15. City stated they will not cover cost of painting library (library has already paid bill) 16. Library checks printed on library stock, possibly print on city stock to save money, however, different account numbers 17. Discussed City request for information regarding library stats 18. Book purchases made with donations, Friends group and memorials when lack of money 19. IGA to be placed on Administration Committee agenda and library Board members will attend meeting 20. No personnel reviews found at city hall for previous Director Page 2 of 3 Summary: Ms. Rodriguez will make revisions to the IGA and send to all trustees prior to the library board meeting on February 12. The document will be forwarded to the Administration Committee after the board meeting. Adjournment: There was no further business and the meeting was adjourned at 9:44pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 May June July August September October November December January February March April 2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 Library Operations Old Second $ 349,886 $ 533,078 $ 504,996 $ 485,272 $ 742,421 $ 724,470 $ 693,626 $ 562,336 $ 515,309 Building Development Fees Old Second 20,004 21,754 21,732 23,660 34,099 35,016 36,851 33,687 33,236 Library Operations IMET * 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 Library Operations Illinois Funds 170,559 170,682 170,821 170,967 171,115 171,270 171,423 171,596 171,787 Total: $ 549,286 $ 734,351 $ 706,386 $ 688,736 $ 956,471 $ 939,593 $ 910,736 $ 776,456 $ 729,169 $ - $ - $ - * Restricted PAYROLL 1ST PAY PERIOD 17,692$ $ 20,595 $ 14,577 $ 14,818 $ 15,201 $ 16,196 $ 17,339 $ 17,117 $ 14,889 2ND PAY PERIOD 17,845 32,345 15,447 15,213 14,283 18,558 17,623 17,977 17,055 3RD PAY PERIOD - 15,479 - - - - - 17,409 - Total 35,537$ 68,420$ 30,024$ 30,031$ 29,484$ 34,754$ 34,962$ 52,503$ 31,944$ -$ -$ -$ YORKVILLE PUBLIC LIBRARY CASH STATEMENT As of January 31, 2018 FISCAL YEAR 2018 January YTD % of FY 2018 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes -$ 644,025$ 99.7%645,867$ 626,183$ 2.85% Intergovernmental Personal Property Replacement Tax 570 3,254 62.0%5,250 3,921 -17.01% State Grants - - 0.0%17,200 13,044 -100.00% Total Intergovernmental 570$ 3,254$ 14.5%22,450$ 16,964$ -80.82% Library Fines 529$ 6,752$ 84.4%8,000$ 5,714$ 18.18% Charges for Services Library Subscription Cards 176$ 6,623$ 101.9%6,500$ 4,939$ 34.11% Copy Fees 273 2,720 108.8%2,500 1,865 45.88% Program Fees 85 664 66.4%1,000 700 -5.17% Total Charges for Services 533$ 10,007$ 100.1%10,000$ 7,503$ 33.37% Investment Earnings 213$ 1,535$ 191.9%800$ 693$ 121.54% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ 691$ 0.0%-$ 2,141$ 0.00% Rental Income 150 1,374 68.7%2,000 1,742 -21.13% DVD Rental Income 238 2,105 84.2%2,500 1,769 -9.10% Miscellaneous Income - 1,608.02 160.8%1,000 1,719 1116.46% Transfer In 3,606 20,908 79.1%26,440 20,200 3.50% Total Miscellaneous & Transfers 3,994$ 26,685$ 83.5%31,940$ 27,571$ -3.21% Total Revenues and Transfers 5,839$ 692,259$ 96.3%719,057$ 684,627$ 1.11% Expenditures Library Operations 52,974$ 529,569$ 65.9%803,154$ 531,273$ -0.32% 50 Salaries 28,122 307,041 67.3%456,517 315,925 -2.81% 52 Benefits 13,469 118,500 65.6%180,757 123,873 -4.34% 54 Contractual Services 10,829 95,657 67.4%141,880 71,549 33.69% 56 Supplies 554 8,371 39.9%21,000 19,926 -57.99% 99 Transfers Out - - 0.0%3,000 - 0.00% Total Expenditures and Transfers 52,974$ 529,569$ 65.9%803,154$ 531,273$ -0.32% Surplus(Deficit)(47,135)$ 162,690$ (84,097)$ 153,354$ *January represents 75% of fiscal year 2018 UNITED CITY OF YORKVILLE STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ending January 31, 2018 * Fiscal Year 2017 For the Month Ending January 31, 2017 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date FISCAL YEAR 2018 ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 September-17 October-17 November-17 December-17 January-18 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES 52,665 272,734 10,239 23,713 265,842 11,974 6,859 - - 644,025 645,867 99.71% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 909 - 930 43 - 635 - 167 570 3,254 5,250 61.98% 82-000-41-00-4170 STATE GRANTS - - - - - - - - - - 17,200 0.00% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 1,289 654 1,649 604 294 515 927 292 529 6,752 8,000 84.41% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 698 1,340 147 531 908 627 1,206 990 176 6,623 6,500 101.89% 82-000-44-00-4422 COPY FEES 248 226 401 520 341 276 205 230 273 2,720 2,500 108.81% 82-000-44-00-4439 PROGRAM FEES 60 108 170 25 65 30 49 72 85 664 1,000 66.38% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 129 137 161 169 166 184 181 196 213 1,535 800 191.88% Miscellaneous 82-000-46-00-4690 REIMB-MISCELLANEOUS - - - 691 - - - - - 691 - 0.00% 82-000-48-00-4820 RENTAL INCOME 170 150 109 - 200 200 245 150 150 1,374 2,000 68.70% 82-000-48-00-4824 DVD RENTAL INCOME 157 221 220 438 170 246 268 147 238 2,105 2,500 84.20% 82-000-48-00-4850 MISCELLANEOUS INCOME 26 125 68 269 1,041 10 32 37 - 1,608 1,000 160.80% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 5,448 1,820 1,820 2,049 1,820 1,197 1,820 1,328 3,606 20,908 26,440 79.08% TOTAL REVENUES: LIBRARY 61,799 277,516 15,914 29,050 270,847 15,893 11,792 3,608 5,839 692,259 719,057 96.27% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 16,338 36,858 12,468 12,468 12,468 16,218 16,325 24,487 16,325 163,954 223,828 73.25% 82-820-50-00-5015 PART-TIME SALARIES 15,098 23,061 14,223 14,230 13,721 14,491 14,574 21,892 11,797 143,087 232,689 61.49% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,761 3,973 1,344 1,344 1,344 1,748 1,760 2,640 1,722 17,637 24,435 72.18% 82-820-52-00-5214 FICA CONTRIBUTION 2,339 4,527 1,989 1,990 1,951 2,297 2,304 3,484 2,100 22,981 34,263 67.07% 82-820-52-00-5216 GROUP HEALTH INSURANCE 13,349 4,104 4,808 4,617 4,418 4,796 5,690 5,434 5,524 52,740 88,996 59.26% 82-820-52-00-5222 GROUP LIFE INSURANCE 67 22 28 28 28 28 41 35 35 311 403 77.28% 82-820-52-00-5223 DENTAL INSURANCE 404 443 253 338 338 338 443 423 423 3,402 5,550 61.30% 82-820-52-00-5224 VISION INSURANCE 117 33 46 46 46 46 71 58 58 521 670 77.69% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 92 - - 229 - 229 - - - 549 1,000 54.90% 82-820-52-00-5231 LIABILITY INSURANCE 5,356 1,820 1,820 1,820 1,820 968 1,820 1,328 3,606 20,359 25,440 80.03% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES - - - - - - - 112 - 112 500 22.41% 82-820-54-00-5415 TRAVEL & LODGING - - - 42 - - 115 35 - 192 600 31.94% YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2018 BUDGET REPORT For the Month Ending January 31, 2018 1 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date FISCAL YEAR 2018 ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 September-17 October-17 November-17 December-17 January-18 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2018 BUDGET REPORT For the Month Ending January 31, 2018 82-820-54-00-5426 PUBLISHING & ADVERTISING - - 100 - - - - - - 100 100 100.00% 82-820-54-00-5440 TELECOMMUNICATIONS - - 518 - 1,127 - - 1,463 264 3,371 6,000 56.18% 82-820-54-00-5452 POSTAGE & SHIPPING - 294 - 7 13 27 11 28 41 421 500 84.15% 82-820-54-00-5460 DUES & SUBSCRIPTIONS - 1,717 11 468 11 728 1,342 1,250 130 5,657 12,000 47.14% 82-820-54-00-5462 PROFESSIONAL SERVICES 877 3,691 1,510 5,107 1,483 942 2,465 1,952 1,527 19,554 40,000 48.89% 82-820-54-00-5466 LEGAL SERVICES - - - - - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION - - - 3,147 373 3,147 - - - 6,667 20,000 33.33% 82-820-54-00-5480 UTILITIES - - 362 384 337 502 536 954 1,590 4,666 8,480 55.02% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 513 6,560 2,865 - 25,800 1,415 4,891 3,907 7,279 53,229 50,000 106.46% 82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 589 - - - - - 1,689 1,700 99.32% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 302 570 392 13 1,008 104 781 394 3,564 8,000 44.56% 82-820-56-00-5620 OPERATING SUPPLIES - 1,500 96 664 - 978 - 506 - 3,744 10,000 37.44% 82-820-56-00-5671 LIBRARY PROGRAMMING - 193 23 - 32 62 95 89 44 538 1,000 53.81% 82-820-56-00-5685 DVD'S - 138 49 55 - 41 - 80 116 479 500 95.75% 82-820-56-00-5686 BOOKS - 11 - 13 - 22 - - - 46 1,500 3.05% 82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE - - - - - - - - - - 3,000 0.00% TOTAL FUND REVENUES 61,799 277,516 15,914 29,050 270,847 15,893 11,792 3,608 5,839 692,259 719,057 96.27% TOTAL FUND EXPENDITURES 56,311 90,348 43,082 47,976 65,323 50,031 52,586 70,938 52,974 529,569 803,154 65.94% FUND SURPLUS (DEFICIT)5,488 187,168 (27,167) (18,926) 205,525 (34,138) (40,794) (67,330) (47,135) 162,690 (84,097) BEGINNING FUND BALANCE 489,057 FUND SURPLUS (DEFICIT)162,690 ENDING RESERVED FUND BALANCE 334,198 ENDING UNRESERVED FUND BALANCE 317,549 ENDING TOTAL FUND BALANCE 651,747 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4000 PROPERTY TAXES 62,037 321,269 12,061 27,932 313,150 14,105 8,079 - - 758,634 757,396 100.16% 83-000-45-00-4500 INVESTMENT EARNINGS 0 0 2 70 227 240 275 472 476 1,762 - 0.00% 83-000-49-00-4982 TRANSFER FROM LIB OPS - - - - - - - - - - 3,000 0.00% TOTAL REVENUES: LIBRARY DEBT SERVICE 62,037 321,269 12,064 28,002 313,378 14,345 8,354 472 476 760,396 760,396 100.00% 2 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date FISCAL YEAR 2018 ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 September-17 October-17 November-17 December-17 January-18 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2018 BUDGET REPORT For the Month Ending January 31, 2018 LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 50,000 - 50,000 50,000 100.00% 83-830-84-00-8050 INTEREST PAYMENT - 13,681 - - - - - 13,681 - 27,363 27,363 100.00% 2013 Refunding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 520,000 - 520,000 520,000 100.00% 83-830-99-00-8050 INTEREST PAYMENT - 81,516 - - - - - 81,516 - 163,033 163,033 100.00% TOTAL FUND REVENUES 62,037 321,269 12,064 28,002 313,378 14,345 8,354 472 476 760,396 760,396 100.00% TOTAL FUND EXPENDITURES - 95,198 - - - - - 665,198 - 760,395 760,396 100.00% FUND SURPLUS (DEFICIT)62,037 226,072 12,064 28,002 313,378 14,345 8,354 (664,726) 476 1 - LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 6,150 7,000 4,200 12,650 4,700 5,600 4,350 11,575 6,250 62,475 35,000 178.50% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 1 1 1 1 1 1 1 11 10 105.80% TOTAL REVENUES: LIBRARY CAPITAL 6,151 7,001 4,201 12,651 4,701 5,601 4,351 11,576 6,251 62,486 35,010 178.48% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 128 - - - 128 - - 255 3,500 7.29% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 862 3,894 - - - - 2,379 - 7,135 15,000 47.57% 84-840-56-00-5683 AUDIO BOOKS - 1,001 150 - - - 170 177 - 1,498 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - 110 - 110 - 0.00% 84-840-56-00-5685 DVD'S - 18 91 205 69 46 122 276 - 827 - 0.00% 84-840-56-00-5686 BOOKS - 2,466 2,717 2,068 2,143 3,738 3,347 4,573 452 21,505 16,500 130.33% TOTAL FUND REVENUES 6,151 7,001 4,201 12,651 4,701 5,601 4,351 11,576 6,251 62,486 35,010 178.48% TOTAL FUND EXPENDITURES - 4,347 6,979 2,273 2,212 3,784 3,767 7,515 452 31,329 35,000 89.51% FUND SURPLUS (DEFICIT)6,151 2,654 (2,778) 10,378 2,489 1,817 585 4,061 5,799 31,156 10 3 DATE: 01/19/18 UNITED CITY OF YORKVILLE TIME: 14:54:04 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900054 FNBO FIRST NATIONAL BANK OMAHA 01/25/18 012518-A.SIMMONS 01/16/18 09 COMCAST-12/01-12/31 INTERNET 82-820-54-00-5440 263.55 10 KONICA-10/19-11/18 COPY CHARGE 82-820-54-00-5462 6.85 11 KONICA-07/04-10/03 COPY CHARGE 82-820-54-00-5462 17.84 INVOICE TOTAL: * Page 1 of 13 DATE: 01/19/18 UNITED CITY OF YORKVILLE TIME: 14:54:04 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900054 FNBO FIRST NATIONAL BANK OMAHA 01/25/18 012518-E.TOPPER 12/31/17 01 AMAZON-BATTERIES 82-820-56-00-5610 119.92 02 AMAZON PRIME MONTHLY 82-820-54-00-5462 10.99 03 MEMBERSHIP FEE ** COMMENT ** 04 AMAZON-RECEIPT PRINTER PAPER 82-820-56-00-5610 53.89 05 DOLLAR TREE-NAPKINS, FORKS, 82-820-56-00-5610 17.00 06 PLATES, GREETING CARDS ** COMMENT **INVOICE TOTAL: 201.80 * Page 2 of 13 DATE: 01/19/18 UNITED CITY OF YORKVILLE TIME: 14:54:04 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900054 FNBO FIRST NATIONAL BANK OMAHA 01/25/18 012518-M.EBERHARDT 12/31/17 01 POSTAGE FOR CARDS FOR KIDS 82-820-54-00-5452 13.60 02 ALDI-SUPPLIES FOR COOKIE 82-820-56-00-5671 24.69 03 DECORATING ** COMMENT ** 04 ELLISON-CUTTING PAD, SURE CUT 82-000-24-00-2480 178.20 05 DIE SHAPES ** COMMENT **INVOICE TOTAL: 216.49 * Page 3 of 13 DATE: 01/19/18 UNITED CITY OF YORKVILLE TIME: 14:54:04 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900054 FNBO FIRST NATIONAL BANK OMAHA 01/25/18 012518-S.AUGUSTINE 12/31/17 01 AMAZON-CAMERA BATTERY & 82-820-56-00-5610 17.99 02 CHARGER KIT ** COMMENT **INVOICE TOTAL: 17.99 * 012518-S.IWANSKI 12/31/17 01 POSTAGE FOR SHIPPING BOOKS 82-820-54-00-5452 27.15 02 POSTAGE FOR CHILDRENS LETTERS 82-820-56-00-5671 19.60 03 TO SANTA ** COMMENT **INVOICE TOTAL: 46.75 * 727$/$028173$,'Page 4 of 13 82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 02/05/18 UNITED CITY OF YORKVILLE TIME: 12:08:56 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104463 BAKTAY BAKER & TAYLOR 2033379254 12/19/17 01 BOOKS 82-000-24-00-2480 23.66 02 BOOKS 84-840-56-00-5686 81.59INVOICE TOTAL: 105.25 * 2033403826 01/02/18 01 BOOKS 82-000-24-00-2480 233.40INVOICE TOTAL: 233.40 * 2033421604 01/09/18 01 BOOKS 82-000-24-00-2480 59.12 02 BOOKS 82-820-56-00-5686 354.50INVOICE TOTAL: 413.62 * 2033427801 01/11/18 01 BOOKS 82-000-24-00-2480 328.11INVOICE TOTAL: 328.11 * 2033433262 01/15/18 01 BOOKS 84-840-56-00-5686 1,643.36INVOICE TOTAL: 1,643.36 * 2033443716 01/17/18 01 BOOKS 82-820-56-00-5686 498.86INVOICE TOTAL: 498.86 * 2033457834 01/24/18 01 BOOKS 82-820-56-00-5686 467.56INVOICE TOTAL: 467.56 * 2033464650 01/29/18 01 BOOKS 82-000-24-00-2480 92.28 02 BOOKS 84-840-56-00-5686 723.78INVOICE TOTAL: 816.06 * B80074690 01/25/18 01 DVDS 82-820-56-00-5685 20.61INVOICE TOTAL: 20.61 *CHECK TOTAL: 4,526.83 104464 CAMBRIA CAMBRIA SALES COMPANY INC. 39409 01/16/18 01 PAPER TOWEL, GARBAGE BAGS, 82-820-56-00-5620 582.12Page 5 of 13 82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 02/05/18 UNITED CITY OF YORKVILLE TIME: 12:08:56 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104464 CAMBRIA CAMBRIA SALES COMPANY INC. 39409 01/16/18 02 BOWL CLEANER, SOAP, WINDEX ** COMMENT **INVOICE TOTAL: 582.12 *CHECK TOTAL: 582.12 104465 CDWG CDW GOVERNMENT INC. LHX0388 01/08/18 01 HP OFFICE JET E PRINTER 82-820-56-00-5620 84.40INVOICE TOTAL: 84.40 *CHECK TOTAL: 84.40 104466 GALE THE GALE GROUP INC. 62423784 01/01/18 01 2018 SUBSCRIPTION RENEWAL 82-820-54-00-5460 2,428.00INVOICE TOTAL: 2,428.00 *CHECK TOTAL: 2,428.00 104467 ILLIBASC ILLINOIS LIBRARY ASSOCIATION 141854 01/17/18 01 2018-19 ILA MEMBERSHIP RENEWAL 82-820-54-00-5460 150.00INVOICE TOTAL: 150.00 *CHECK TOTAL: 150.00 104468 KONICAMI KONICA MINOLTA BUSINESS 9004198804 01/03/18 01 10/04/17-01/03/18 COPY CREDIT 82-820-54-00-5462 -1.61INVOICE TOTAL: -1.61 * 9004233122 01/18/18 01 12/19-01/18 COPY CHARGE 82-820-54-00-5462 5.09INVOICE TOTAL: 5.09 *CHECK TOTAL: 3.48Page 6 of 13 82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 02/05/18 UNITED CITY OF YORKVILLE TIME: 12:08:56 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104469 MIDWTAPE MIDWEST TAPE 95686589 12/28/17 01 DVD SECURITY CASES 82-820-56-00-5610 147.99INVOICE TOTAL: 147.99 * 95708726 01/02/18 01 DVDS 84-840-56-00-5685 216.90INVOICE TOTAL: 216.90 * 95711557 01/05/18 01 DVDS 84-840-56-00-5685 60.97INVOICE TOTAL: 60.97 * 95739947 01/15/18 01 DVDS 84-840-56-00-5685 32.98INVOICE TOTAL: 32.98 * 95763083 01/23/18 01 DVD 84-840-56-00-5685 26.99INVOICE TOTAL: 26.99 * 95774265 01/29/18 01 AUDIO BOOKS 84-840-56-00-5683 44.98 02 DVDS 84-840-56-00-5685 37.98INVOICE TOTAL: 82.96 *CHECK TOTAL: 568.79 104470 OVERDRIV OVERDRIVE H-0047180 01/01/18 01 MAINTENANCE FEE AND 84-840-54-00-5460 3,000.00 02 PARTICIPATION FEE FOR FUTURE ** COMMENT ** 03 CONTENT PURCHASES ** COMMENT **INVOICE TOTAL: 3,000.00 *CHECK TOTAL: 3,000.00 104471 PRAIRCAT PRAIRIECAT 5705 01/02/18 01 JAN-MAR 2018 PARTICPATION FEES 82-820-54-00-5468 3,147.08INVOICE TOTAL: 3,147.08 *CHECK TOTAL: 3,147.08Page 7 of 13 82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 02/05/18 UNITED CITY OF YORKVILLE TIME: 12:08:56 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104472 R0002001 MALTA TOWNSHIP PUBLIC LIBRARY 030918 01/31/18 01 LWT STAFF DEVELPOMENT DAY 82-820-54-00-5412 46.00 02 REGISTRATION FOR 2 PEOPLE ** COMMENT **INVOICE TOTAL: 46.00 *CHECK TOTAL: 46.00 104473 RAILS RAILS 4771 01/02/18 01 JAN-MAR 2018 EREAD MEMBERSHIP 84-840-54-00-5460 127.50 02 FEE ** COMMENT **INVOICE TOTAL: 127.50 *CHECK TOTAL: 127.50 104474 SMITHERE SMITHEREEN PEST MANAGEMENT 1676140 01/23/18 01 JAN 2018 PEST CONTROL SERVICE 82-820-54-00-5495 75.00INVOICE TOTAL: 75.00 *CHECK TOTAL: 75.00 104475 SOUND SOUND INCORPORATED R153435 01/12/18 01 02/01/18-04/30/18 MAINTENANCE 82-820-54-00-5495 929.52 02 CONTRACT CHARGE ** COMMENT **INVOICE TOTAL: 929.52 *CHECK TOTAL: 929.52 104476 THYSSEN THYSSENKRUPP ELEVATOR CORP 5000793087 12/13/17 01 ELEVATOR REPAIR 82-820-54-00-5495 916.58INVOICE TOTAL: 916.58 *CHECK TOTAL: 916.58Page 8 of 13 82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 02/05/18 UNITED CITY OF YORKVILLE TIME: 12:08:56 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104477 TODAYS TODAY'S BUSINESS SOLUTIONS INC 012218-67 01/25/18 01 4TH QTR COST FOR FAXES 82-820-54-00-5462 22.24INVOICE TOTAL: 22.24 *CHECK TOTAL: 22.24 104478 TOPPERE ELISA TOPPER 013118 02/01/18 01 PRAIRIE CAT DELEGATES 82-820-54-00-5415 44.06 02 ASSEMBLY MEETING MILEAGE ** COMMENT ** 03 REIMBURSEMENT - TOPPER ** COMMENT **INVOICE TOTAL: 44.06 *CHECK TOTAL: 44.06 104479 TRICO TRICO MECHANICAL SERVICE GROUP 4341 12/16/17 01 HVAC SYSTEM MAINTENANCE 82-820-54-00-5495 250.00INVOICE TOTAL: 250.00 * 4343 12/16/17 01 REMOVED FAILED PUMP SEAL AND 82-820-54-00-5495 1,624.00 02 REPLACED ** COMMENT **INVOICE TOTAL: 1,624.00 * 4344 12/16/17 01 FAN BEARING REPAIR 82-820-54-00-5495 500.00INVOICE TOTAL: 500.00 * 4345 12/16/17 01 SERVICE CALL TO DISCUSS REPAIR 82-820-54-00-5495 187.50 02 OF RETURN FAN ASSEMBLY ** COMMENT **INVOICE TOTAL: 187.50 * 4374 01/13/18 01 REPLACED CONTROL BOARD FOR 82-820-54-00-5495 250.00 02 LOW WATER SHUT-OFF ** COMMENT **INVOICE TOTAL: 250.00 *CHECK TOTAL: 2,811.50Page 9 of 13 82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 02/05/18 UNITED CITY OF YORKVILLE TIME: 12:08:56 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104480 YOUNGM MARLYS J. YOUNG 010818 01/28/18 01 01/08/18 MEETING MINUTES 82-820-54-00-5462 71.25INVOICE TOTAL: 71.25 *CHECK TOTAL: 71.25TOTAL AMOUNT PAID: 19,534.35Page 10 of 13 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,594.04$ -$ 18,594.04 1,961.68$ 1,349.18$ 21,904.90$ FINANCE9 350 86-9 350 861 002 34704 8711 058 07$UNITED CITY OF YORKVILLEPAYROLL SUMMARYJanuary 12, 2018FINANCE9,350.86 - 9,350.86 1,002.34 704.87 11,058.07$ POLICE117,130.76 12,541.08 129,671.84 571.48 9,659.57 139,902.89$ COMMUNITY DEV.15,525.08 - 15,525.08 1,608.36 1,156.99 18,290.43$ STREETS13,370.44 7,376.69 20,747.13 2,156.80 1,533.98 24,437.91$ WATER14,236.02 117.62 14,353.64 1,514.27 1,051.05 16,918.96$ SEWER8,171.34 - 8,171.34 877.90 619.16 9,668.40$ PARKS16,608.28 - 16,608.28 1,752.18 1,229.08 19,589.54$ RECREATION11,389.41 - 11,389.41 1,183.55 848.00 13,420.96$ LIBRARY13,055.03 - 13,055.03 861.14 973.06 14,889.23$ TOTALS237,431.26$ 20,035.39$ 257,466.65$ 13,489.70$ 19,124.94$ 290,081.29$ TOTAL PAYROLL290,081.29$ Page 11 of 13 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.808.34$ -$ 808.34$ -$ 61.84$ 870.18$ CLERK483.34 - 483.34 8.79 36.96 529.09 TREASURER83.34 - 83.34 8.79 6.36 98.49 ALDERMAN3,100.00-3,100.00-225.853,325.85UNITED CITY OF YORKVILLEPAYROLL SUMMARYJanuary 26, 2018ALDERMAN3,100.00 - 3,100.00 - 225.85 3,325.85 ADMINISTRATION17,112.15 - 17,112.15 1,805.34 1,235.84 20,153.33 FINANCE9,350.84 - 9,350.84 986.52 693.41 11,030.77 POLICE118,359.71 2,694.80 121,054.51 571.48 8,966.00 130,591.99 COMMUNITY DEV.16,412.07 - 16,412.07 1,671.66 1,213.36 19,297.09 STREETS23,579.58 6,141.21 29,720.79 3,103.60 2,224.29 35,048.68 WATER22,890.67 356.29 23,246.96 2,452.54 1,729.71 27,429.21 SEWER10,431.30 10.12 10,441.42 1,101.57 781.35 12,324.34 PARKS22,699.61 70.20 22,769.81 2,402.09 1,698.32 26,870.22 RECREATION15,501.17 - 15,501.17 1,173.00 1,154.89 17,829.06 LIBRARY15,066.74 - 15,066.74 861.14 1,126.95 17,054.83 TOTALS275,878.86$ 9,272.62$ 285,151.48$ 16,146.52$ 21,155.13$ 322,453.13$ TOTAL PAYROLL322,453.13$ Page 12 of 13 Library CC Check Register (Pages 1 ‐4)01/25/2018 $771.27 Library Check Register ‐ (Pages 5 ‐ 10)02/12/2018 $19,534.35 Sunlife ‐ Jan 2018 Dental Ins 01/09/2018 $423.27 Glatfelter Liability Ins. ‐ Installment #1 01/09/2018 $2,690.42 LLW Consulting‐Nov‐Dec 2017 IT Support 01/09/2018 $1,440.00 IPRF ‐Feb 2018 Workers Comp 01/23/2018 $915 44 YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, February 12, 2018 ACCOUNTS PAYABLE IPRF ‐Feb 2018 Workers Comp 01/23/2018 $915.44 Nicor ‐11/30‐01/02 services 01/23/2018 $1,589.61 Flex ‐ Dec 2017 HRA & FSA Fees 01/23/2018 $24.00 Dearborne National ‐ Feb 2018 Life Ins 01/23/2018 $34.66 Dearborne National ‐ Feb 2018 Vision Ins 01/23/2018 $58.40 BCBS ‐ Feb 2018 Health Insurance 01/23/2018 $5,325.68 TOTAL BILLS PAID: $32,807.10 DATE Bi‐weekly (Page 14)01/12/2018 $14,889.23 Bi‐weekly (Page 15)01/26/2018 $17,054.83 TOTAL PAYROLL:$31,944.06 TOTAL DISBURSEMENTS:$64,751.16 PAYROLL Page 13 of 13 DATE: 02/06/2018 UNITED CITY OF YORKVILLE PAGE: 1TIME: 16:05:27 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 09PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2017 BEGINNING BALANCE 3,077.05 GJ-170531LB 06/02/2017 08 May 2017 Deposits 300.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 300.0002 AP-170612B 06/06/2017 01 BOOKS BAKER & TAYLOR 104361 2032897995 52.18 06/06/2017 02 NAME PLATES KING & SONS MONUMENT 104364 051717 180.00 AP-170625 06/19/2017 148 AMAZON-PRINTER, PRINTER FIRST NATIONAL BANK 900046 062517-M.PFISTER 436.17 06/19/2017 149 TARGET-TARGUS CASES FIRST NATIONAL BANK 900046 062517-S.AUGUSTINE 99.98 GJ-170630LB 07/05/2017 08 June 2017 Deposits 2,675.23 _________________________________ TOTAL PERIOD 02 ACTIVITY 768.33 2,675.2303 AP-170710 07/05/2017 01 BOOKS BAKER & TAYLOR 104377 2032916077 31.02 07/05/2017 02 BOOKS BAKER & TAYLOR 104377 2032937543 51.15 07/05/2017 03 BOOKS BAKER & TAYLOR 104377 2032944087 14.95 07/05/2017 04 BOOKS BAKER & TAYLOR 104377 2032946730 34.61 07/05/2017 05 BOOKS BAKER & TAYLOR 104377 2032960762 287.41 07/05/2017 06 BOOKS BAKER & TAYLOR 104377 2032963290 9.77 07/05/2017 07 BOOKS BAKER & TAYLOR 104377 2032970774 65.53 07/05/2017 08 07/19/17 NATURE'S ARCHITECTS FOREST PARK NATURE C 104380 071917 135.00 GJ-170731LB 08/01/2017 08 July 2017 Deposits 2.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 629.44 2.0004 AP-170814 08/09/2017 01 BOOKS BAKER & TAYLOR 104390 2032988056 212.74 08/09/2017 02 BOOKS BAKER & TAYLOR 104390 2032994518 13.80 08/09/2017 03 BOOKS BAKER & TAYLOR 104390 2033005997 74.38 08/09/2017 04 BOOKS BAKER & TAYLOR 104390 2033019466 273.87 08/09/2017 05 BOOKS BAKER & TAYLOR 104390 2033029979 143.42 08/09/2017 06 BOOKS BAKER & TAYLOR 104390 2033032006 350.87 08/09/2017 07 BOOKS BAKER & TAYLOR 104390 2033048611 112.15 08/09/2017 08 DVD MIDWEST TAPE 104396 95229398 22.99 08/09/2017 09 AUDIO BOOK MIDWEST TAPE 104396 95254126 39.99 08/09/2017 10 DVD, AUDIO BOOK MIDWEST TAPE 104396 95273332 69.98 GJ-170831LB 09/01/2017 08 August 2017 Deposits 385.00 GJ-170903RC 09/05/2017 02 RC Aug 2017 Lib Deposits 277.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 1,314.19 662.0005 AP-170911 09/06/2017 01 BOOKS BAKER & TAYLOR 104403 2033052718 24.46 09/06/2017 02 BOOKS BAKER & TAYLOR 104403 2033074220 74.42 09/06/2017 03 BOOKS BAKER & TAYLOR 104403 2033092389 86.13 09/06/2017 04 BOOKS BAKER & TAYLOR 104403 2033096069 155.34 09/06/2017 05 BOOKS BAKER & TAYLOR 104403 2033111556 110.03 09/06/2017 06 2 MEMORIAL BRICKS KING & SONS MONUMENT 104406 082317 60.00 09/06/2017 07 DVD MIDWEST TAPE 104407 95284174 14.99 09/06/2017 08 AUDIO BOOK MIDWEST TAPE 104407 95311530 39.99 09/06/2017 09 AUDIO BOOK MIDWEST TAPE 104407 95326184 39.99 09/06/2017 10 AUDIO BOOKS MIDWEST TAPE 104407 95344286 69.98 09/06/2017 11 BOKK-IT 5K TIMING RACE TIME 104410 N0902 481.81 AP-170925M 09/19/2017 165 TARGET-PRIZES FOR SUMMER FIRST NATIONAL BANK 900050 092517-J.WEISS 32.87 DATE: 02/06/2018 UNITED CITY OF YORKVILLE PAGE: 2TIME: 16:05:27 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 09PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________05 AP-170925M 09/19/2017 166 DOLLAR TREE-PRIZES FOR SUMMER FIRST NATIONAL BANK 900050 092517-J.WEISS 8.00 09/19/2017 167 TARGET-GIFT CARDS FIRST NATIONAL BANK 900050 092517-S.AUGUSTINE 50.00 09/19/2017 168 NCG CINEMA-GIFT CARDS FIRST NATIONAL BANK 900050 092517-S.AUGUSTINE 25.00 09/19/2017 169 PANERA-GIFT CARDS FIRST NATIONAL BANK 900050 092517-S.AUGUSTINE 25.00 GJ-170930LB 09/29/2017 08 Sept 2017 Deposits 330.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 1,298.01 330.0006 AP-171009 10/03/2017 01 BOOKS BAKER & TAYLOR 104415 2033127088 51.73 10/03/2017 02 BOOKS BAKER & TAYLOR 104415 2033130769 42.69 10/03/2017 03 BOOKS BAKER & TAYLOR 104415 2033131319 11.49 10/03/2017 04 BOOKS BAKER & TAYLOR 104415 2033150590 12.59 10/03/2017 05 BOOKS BAKER & TAYLOR 104415 2033160913 84.57 10/03/2017 06 BOOKS BAKER & TAYLOR 104415 2033172409 14.37 10/03/2017 07 BOOKS BAKER & TAYLOR 104415 2033175842 14.94 10/03/2017 08 AUDIO BOOKS MIDWEST TAPE 104420 95382801 39.99 10/03/2017 09 2 DVDS, 1 AUDIO BOOK MIDWEST TAPE 104420 95409502 77.97 10/03/2017 10 1 AUDIO BOOK, 1 DVD MIDWEST TAPE 104420 95430011 59.98 GJ-171031LB 11/01/2017 08 Oct 2017 Deposits 1,850.00 _________________________________ TOTAL PERIOD 06 ACTIVITY 410.32 1,850.0007 AP-171113 11/06/2017 01 BOOKS BAKER & TAYLOR 104426 2033191873 14.95 11/06/2017 02 BOOKS BAKER & TAYLOR 104426 2033210465 14.94 11/06/2017 03 BOOK BAKER & TAYLOR 104426 2033231304 14.94 11/06/2017 04 BOOK BAKER & TAYLOR 104426 2033245448 15.53 11/06/2017 05 DVD MIDWEST TAPE 104433 95481997 22.99 11/06/2017 06 DVD MIDWEST TAPE 104433 95509775 23.99 11/06/2017 07 DVDS MIDWEST TAPE 104433 95530036 45.98 AP-171125M 11/30/2017 175 AMAZON-BINGO CARDS, DAUBERS, FIRST NATIONAL BANK 900052 112517-D.DEBORD 37.44 GJ-171130LB 12/01/2017 08 Nov 2017 Deposits 2,644.00 _________________________________ TOTAL PERIOD 07 ACTIVITY 190.76 2,644.0008 AP-171211 12/04/2017 01 BOOKS BAKER & TAYLOR 104441 2033253908 285.39 12/04/2017 02 BOOKS BAKER & TAYLOR 104441 2033277843 32.99 12/04/2017 03 BOOKS BAKER & TAYLOR 104441 2033279262 47.27 12/04/2017 04 BOOKS BAKER & TAYLOR 104441 2033297864 23.23 12/04/2017 05 BOOKS BAKER & TAYLOR 104441 2033303265 80.48 12/04/2017 06 BOOKS BAKER & TAYLOR 104441 2033324276 8.99 12/04/2017 07 BOOKS BAKER & TAYLOR 104441 2033325433 10.34 AP-171225M 12/18/2017 139 MCDONALDS-GIFT CARD FIRST NATIONAL BANK 900053 122517-M.EBERHARDT 20.00 12/18/2017 140 NCG CINEMA-GIFT CARD FIRST NATIONAL BANK 900053 122517-M.EBERHARDT 20.00 12/18/2017 141 IMPRINT-TABLE THROW & RUNNER FIRST NATIONAL BANK 900053 122517-S.AUGUSTINE 187.08 GJ-171231LB 01/02/2018 08 Dec 2017 Deposits 971.08 _________________________________ TOTAL PERIOD 08 ACTIVITY 715.77 971.0809 GJ-170131LB 02/01/2018 08 January 2018 Deposits 346.20 AP-180108 01/03/2018 01 BOOKS BAKER & TAYLOR 104455 2033341157 61.29 01/03/2018 02 BOOKS BAKER & TAYLOR 104455 2033372209 599.34 01/03/2018 03 DVD MIDWEST TAPE 104459 95649185 17.99 DATE: 02/06/2018 UNITED CITY OF YORKVILLE PAGE: 3TIME: 16:05:27 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 09PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________09 AP-180108 01/03/2018 04 DVD MIDWEST TAPE 104459 95686677 22.99 AP-180125M 01/19/2018 152 ELLISON-CUTTING PAD, SURE CUT FIRST NATIONAL BANK 900054 012518-M.EBERHARDT 178.20 _________________________________ TOTAL PERIOD 09 ACTIVITY 879.81 346.20 TOTAL ACCOUNT ACTIVITY 6,206.63 9,780.51 ENDING BALANCE 6,650.93 GRAND TOTAL 0.00 6,650.93 TOTAL DIFFERENCE 0.00 6,650.93 LIBRARY DIRECTOR REPORT— January, 2018 Facilities Management Negotiated reduced rate (33%) for service call Arranged for fire panel installation and reduced rate of $200 (2/7/18) Questioned bill from Trico resulted in $250 reduction. Public Relations Article in the Kendall Record on 2/1/18 Mini-Golf Front Page Photo of Director/Mayor 1/29/18 Mini-Golf Proclamation Kendall Record, Letter to the Editor 1/29/18 Youth Services Department Marketing/Branding Working on the redesign of the library card using new logo Reports/Filings Submitted the Per Capita Grant/received confirmation Started work on the Illinois Public Library Report (IPLAR) Filed the listing for the Economic Indicators Report Notary Service Notarized paperwork for 2 residents (estate planning documents) Meetings Attended the PrairieCat Delegates Assembly (Jan 31st) at Kishwaukee College in Malta, Illinois Consultations Worked with City Administrator on draft IGA Consulted with library attorney on legal issue Staff Recruitment Interviewed and hired a library clerk for Youth Services- Nicole Strike Conducted exit interview with staff that resigned Friends Support/Summary Five Mini-Golf Events $22,757 (2018=$5,656) Nine Book Sales $41,841 (2009-2017) Total $64,598 Programs, Activities Adult Programs Evening Book Club 5 Men’s Book Club 6 Friends Meeting 10 Threads and More 7 Creative Writing 10 Lunch Bunch 6 TOTAL ADULT ATTENDANCE 44 Young Adult Programs Teen Meeting -TAG 18 TOTAL YA ATTENDANCE 18 Children Programs Drop-In Storytime 13 Tots and Toddlers (2 programs) 66 Afternoon/Morning Read (2 programs) 10 Lego Club 9 Book Club (Grades 1-2) 6 Book Club (Grades 3-5) 7 Panera Storytime 8 Literacy Center 22 3D Printer 3 Beginning Read 3 Chess Club 8 Lapsit 18 Read with Paws 11 TOTAL CHILDREN’S ATTENDANCE 184 Passive programs included: Winter hats (87) and Maker Pattern Blocks (43). Computer Use Adult 335 Young Adult 19 Children 21 Express 29 TOTAL COMPUTER USE 404 Database & E-book Use Ancestry 98 (Jan) 164 (Dec) Gale 69 (Jan) 25 (Dec) Omni E-Book 684 E-Audio 267 (Users) E-Read IL E-Book 16 Audio 40 (Users) Circulation Checkouts 13,487 New Patrons Added 118 New Items Added 399 Teen Volunteers Morgan Rustsay, Mikayla Mika, Juleah Richardson, Naytona Faedtke, Rachel Robinette, Halle Jones, Sydney Klebenow, Skyler Krantz, Riley Benning, Brooklyn Souza, Alexa Roehr, Estella Tejada, Mark Sanford, Katyln Tugman, Leah English, Zach Weiss, Kurt Bowen. Adult Volunteers Yorkville Jr. Women’s Club (Drop in Story Time) and Fox Valley Therapy Dogs (Read with Paws). Meeting Room 3 Rental, 13 Programs Patron Count 6,180 YORKVILLE STATISTICS FOR FY18 PrairieCat Month All Transactions checkouts+ renewals checkouts renewals all holds placed holds filled checkins usage Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers atYorkville Items added Total items Patrons added Total patrons e- commerce MAY 12,510 6,087 5,275 812 334 1,160 4,929 0 535 932 266 437 111 492.84 JUNE 17,149 8,616 7,531 1,085 413 1,507 6,613 0 598 1,266 425 310 184 405.54 JUL 16,457 7,641 6,569 1,072 437 1,468 6,911 0 604 1,217 258 305 146 296.55 AUG 15,773 7,313 6,221 1,092 367 1,550 6,542 1 699 1,290 220 272 142 203.95 SEP 13,260 6,043 5,104 939 421 1,499 5,297 0 615 1,263 207 325 113 147.70 OCT 14,168 6,723 5,693 1,030 416 1,470 5,559 0 660 1,236 325 481 113 361.20 NOV 13,625 6,322 5,421 901 306 1,432 5,565 0 716 1,169 247 418 80 174.85 DEC 10,639 4,958 4,009 949 307 1,023 4,351 0 565 831 220 261 76 169.60 JAN 13,487 6,444 5,629 815 371 1,642 5,030 0 786 1,350 253 399 118 345.10 FEB MAR APR DATABASE USEAGE FOR FY18 ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 189 70 6 34 14 15 13 642 216 208 2 27 21 JUN 90 30 6 20 5 8 13 723 191 210 1 12 19 JUL 38 18 8 22 22 10 13 797 231 203 0 12 14 AUG 280 159 1 7 16 15 16 676 222 214 1 23 14 SEP 110 22 12 88 27 15 21 665 228 198 0 18 6 OCT 219 72 23 51 23 29 19 586 258 204 1 22 9 NOV 236 118 6 18 21 54 22 559 220 190 0 32 5 DEC 164 76 13 25 10 39 16 621 246 202 0 13 18 JAN 98 96 21 69 16 40 22 684 267 226 1 9 15 FEB MAR APR Page 1 of 9 INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND THE YORKVILLE PUBLIC LIBRARY, YORKVILLE, ILLINOIS THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) made and entered into this ______ day of ______________ 2018, pursuant to authority of the Illinois Constitution and State statutes, between the United City of Yorkville, an Illinois corporation (the “City”) and the Board of Library Trustees of the Yorkville Public Library (the “Library”), a public library under the Illinois Local Library Act. RECITALS: WHEREAS, the Library is a public library pursuant to the Illinois Local Library Act (75 ILCS 5/1-01.1 et seq.) (the “Library Act”) and as such has certain powers as described in said Act; and, WHEREAS, Article VII, Section 10, of the Constitution of the State of Illinois of 1970 provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and, WHEREAS, intergovernmental cooperation to exercise any power or privilege is further authorized by the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and, WHEREAS, Section 5/4-7 of the Library Act authorizes public libraries to contract with public corporations for the purposes of performing acts and carrying out the responsibilities, spirit and provisions of the Illinois Local Library Act; and, WHEREAS, it has been determined by the City and the Library that this Agreement would be beneficial to the welfare of the City and Library; and, Page 2 of 9 WHEREAS, the City is the Owner of all the real estate and improvements on which the Library Building is now located commonly known as 902 Game Farm Road, Yorkville, Illinois, in which the Library is the sole occupant; and, WHEREAS, the parties agree it is appropriate for the Library and the City to enter into an intergovernmental agreement governing the relationship between the parties as to those things contained in this Agreement. NOW, THEREFORE, it is agreed by and between the City and the Library, in consideration of the welfare of City residents, and the mutual covenants contained herein, as follows: 1.0 RECITALS 1.1 The above recitals are substantive and are incorporated herein by reference. 2.0 EMPLOYMENT, PAYROLL PROCESSING, EMPLOYEE BENEFITS 2.1 At all times Library employees shall be employees of the Library and not the City. The City shall have no obligation to compensate Library employees, or to provide Library employees with any employee benefits or services other than as provided hereinafter in this Agreement during the term of this Agreement. 2.2 The City shall provide payroll checks on City check stock and the Library shall annually reimburse the City for the cost of the printed checks. Payroll checks shall be processed by the City on the same schedule as processed for City employees. 2.3 The City shall administer the Library’s unemployment compensation program for all Library employees. 2.4 Library employees may participate in the City’s health, dental, vision, and life insurance benefit plans on the same terms available to City employees as determined by the sole Page 3 of 9 cost of the Library, it being understood that the Library retains the discretion and authority to allocate the cost of such benefits between the Library and the Library employees. 2.5 The City shall provide administrative services for the Library in regards to the applicable health, dental and life insurance benefit plans. 2.6 The City may include Library employees in any and all voluntary tax deferred investment benefit plans, in addition to the Illinois Municipal Retirement Fund (“IMRF”), the City maintains in on behalf of City employees, provided such inclusion does not disqualify the plan from its tax-exempt status; and, shall provide administrative services to the Library for Library employees participating in the IMRF, and any Voluntary Tax Deferred Investment Benefit Plans in which Library employees participate. 2.7 All Library Director’s personnel files shall be maintained by the City. 3.0 ADMINISTRATIVE SERVICES 3.1 The City shall perform accounting and (M.I.S.) services for the Library, including, but not limited to, processing of payments based on the Library Director’s instructions for the Library’s accounts payable. 3.2 The City shall include the Library in its annual and other auditing services; provided, however, the Library shall provide their own bonding services. 3.3 The City shall maintain a separate account on behalf of the Library (the “Library Account”) to hold the following funds: (i) Library Money Market Fund; (ii) Library Expansion Fund; and, (iii) Library Checking. The City shall invest the Library Account and credit all interest earned by each fund to the respective fund. The City shall prepare a monthly financial report for the Library which shall show the status of each fund of the Library Account. Page 4 of 9 3.4 Signators for the Library Account and each fund shall be two of the following, the City Treasurer and a , the Library Treasurer and the President of the Library Board Officer. The schedule for distribution for signing of all checks for Library expenses, invoices and liabilities shall be on the same schedule as that of the City. 3.5 The City shall keep all Board Meeting Minutes, agendas and Executive Session Minutes. 4.0 MAINTENANCE OF LIBRARY BUILDING 4.1 The City may provide maintenance and improvements to the exterior and the interior of the building at its sole discretion, based on available funding and other management decisions, except for the items later described in this section. City schedules for exterior and interior maintenance and improvements will generally be done at the same time as other City buildings’ maintenance and improvements. 4.2 In the event the Library determines, in its sole discretion, that exterior or interior maintenance or improvements are required, the Library may proceed to contract for such additional services at its sole cost. 4.3. With regard to the Library Building, the City shall be responsible to provide, at its sole cost, AED equipment, replacements of flags and picnic tables, and snow removal services of the parking lot and exterior entrances to the Library. 4.4. With regard to the Library building, the Library shall be responsible to provide at its sole cost, interior janitorial services, elevator maintenance and repair, and all utility costs to operate. 5. MUTUAL ASSISTANCE Page 5 of 9 5.1 Library is allowed access to the City Attorney on an as needed basis, but only as approved by the City Administrator or his or her designee, such services to be paid by the City. 5.2 The Library will provide the city with a six month schedule of the availability of the Michelle Pfister Meeting Room. The City will have 30 days from receipt of the schedule toestablish an annual schedule for the use of each room within the Library Building for Library use on or before September 1 i.e., Library programs, exclusive of outside groups whether grandfathered or not and deliver such schedule to the City. The City shall notify the Library on or before October 1 of each year of its need for the use of the room s not reserved for Library use, at no cost to the City. The City agrees to abide by the Meeting Room Rental policies. The Library shall schedule all general public and other miscellaneous requests any time after the City’s 30 days,October 1 after after eliminating such dates and times required by the Library or the City. The Youth Services program and work rooms shall be used exclusively for library sponsored events. The library board room is part of the administrative office suite and therefore is not available for non-library use. 5.3 The Library may request the use of any City facilities and/or equipment, at no cost to the Library, so long as such use is not needed for City purposes. 5.4 The Library is allowed one full page in each of the tri-annual Parks and Rec Catalogs for advertising or notices of programming, at the Library’s discretion. If the catalogs become more or less frequent (i.e., two, four, five time per year, etc.), the Library is allowed one full page in each catalog for general advertising. Design and content is ultimately up to the city’s policies related to catalog content. 5.6 The City shall give the Library priority and free booth space at the Hometown Days festival, subject to review by the Director of Par ks and Recreation or his or her designee. The Page 6 of 9 Library shall select an activity or attraction that will complement the festival. This attraction should be fully planned and executed by the Library or designated group. 5.7 The City and the Library will cross promote events and programs on social media and website; i.e., mini golf event, used book sale, changes in hours, etc. 5.8 The City and the Library shall work together to extend the benefits of cooperative purchases. 6. FINANCIAL CONTRIBUTIONS TO THE CITY FOR SERVICES PROVIDED. This part has been removed. Financial contributions for services provided cannot be determined until there is an agreement between the City and the Library about the specific services being Notwithstanding the foregoing, all of the services to be provided to the Library by the City pursuant to this Agreement shall be at the sole cost of the City so long as the Library Operations fund balance is less than one hundred percent (100%) of its annual operating expenditures, excluding debt service. Should the Library Operations fund balance be equal to or exceed one hundred percent (100%) of annual operating expenditures and transfers as of the close of the most recent fiscal year, the City shall be reimbursed by the Library for the lesser of: (i) the full value of all services provided by the City to the Library, currently estimated in 2017 at $49,000; or, (ii) the difference between actual Library Operations fund balance and one hundred percent (100%) of annual operating expenditures and transfers. Said reimbursement shall occur within sixty (60) days after notice has been received by the Library from the Cityprovided for the library and an agreement about the cost of each service provided.. 7. AMENDMENTS AND MODIFICATIONS This Agreement may be modified or amended from time to time by the City and the Library; provided, however, that no such amendment of modification shall be effective unless Page 7 of 9 reduced to writing, duly authorized, and signed by the Mayor and the appropriate officers of the Library Board. 8. SAVINGS CLAUSE If any provision of this Agreement, or the application of such provision shall be rendered or declared invalid by a court of competent jurisdiction, or by reas on of its requiring any steps, actions or results, the remaining parts or portions of this Agreement shall remain in full force and effect. 9. TERM, RENEWAL AND TERMINATION. 9.1 This Agreement shall be a term of five (5) years commencing upon its execution by both parties and shall automatically renew unless it is terminated pursuant to the provisions hereinafter set forth. 9.2 Either party may terminate the provision of one or more of the services to be provided to the Library by the City as set forth in this Agreement, including termination of this entire Agreement, effective at the end of the City’s fiscal year, which shall be April 30, unless otherwise mutually agreed. 9.3 Notice of termination by either party to this Agreement must be made in writing and shall be effective upon receipt of ninety (90) days written notice of the effective date of said termination from the terminating party. Mailing of such notice as and when above provided shall be equivalent to personal notice and shall be deemed to have been given at the time of mailing. 10. NOTICE Any notice required to be given by this Agreement shall be deemed sufficient if made in writing and sent by certified mail, return receipt requested, or personal service to the persons Page 8 of 9 and addresses indicated below or to such addresses and persons as either party hereto shall notify the other party of in writing pursuant to the provisions of this subsection: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Library Director Yorkville Public Library 902 Game Farm Road Yorkville, Illinois 60560 10.1 Mailing of such notice as and when above provided shall be equivalent to personal notice and shall be deemed to have been given at the time of mailing. 11. ENTIRE AGREEMENT This Agreement sets forth all the covenants, conditions and promises between the parties. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. United City of Yorkville, Kendall County, Illinois, a municipal corporation By: __________________________________ Mayor Attest: Page 9 of 9 _______________________________ City Clerk Board of Library Trustees of the United City of Yorkville By: ___________________________________ Its President Attest: _____________________________ Its:__________________________ Yorkville Public Library Bylaws of the Board of Trustees Article I - Objectives The objectives of the Yorkville Public Library shall be: A. To assemble, preserve, and administer in organized collections, books and related educational and recreational materials in order to promote an enlightened citizenship and to enrich personal lives. B. To serve the community as a center of reliable information. C. To provide a place where inquiring minds may encounter the original, sometimes unorthodox and critical ideas so necessary as correctives and stimulants in a society that depends for its survival on free competition in ideas. D. To support educational, civic, and cultural activities of groups and organizations. E. To provide opportunity and encouragement for children, young people, men and women to educate themselves continuously. F. To seek continually to identify community needs and work toward providing programs of service to meet such needs. G. To provide opportunity for recreation through literature and other art forms as available funds permit. Article II - Role of the Library Board The Responsibility of the Library Board is: A. To determine the mission of the library in the community and to develop appropriate goals for service. B. To seek adequate funding to achieve the goals of the library. C. To adopt written policies to govern the operation of the library. D. To authorize plans of expenditures to allow implementation of the library’s service program. E. To communicate actively with local government and the general public. F. To employ a competent and qualified Library Director. Article III - Officers A. The offices shall be: 1. President The President of the Board shall preside at all meetings, appoint all committees, authorize calls for special meetings, shall be the ex-officio member of all committees, and generally performs the duties of a presiding officer. B/1 2. Vice- President In the absence of the President, the Vice-President shall preside. In the event that both the President and the Vice-President shall be absent, any other member of the Board may preside. 3. Secretary The Secretary has the responsibility to see that adequate minutes of the Board are taken and maintained as a public record. The secretary signs minutes of the meeting after their approval by the Library Board. The Secretary also certifies documents on behalf of the Library Board, including levy requests, grant applications, and annual reports. In the absence of the Secretary, a secretary pro tem will be appointed. 4. Treasurer The Treasurer shall have charge of the library funds and income. The signing of all library checks shall be done in the following manner: any two of the following four people shall be delegated to sign any library checks - President, Vice-President, Secretary and Treasurer. A security bond shall be taken out to cover the Treasurer and Director, with the sum to be in compliance with the state law. B. Election Procedures 1. The Library Board will nominate officers at the regular meeting in June. Election of officers will take place at the regular meeting in July. Election of an officer requires an affirmative vote by the majority of the appointed Trustees. Newly elected officers will assume their responsibilities after the close of the meeting in which the election was held. C. Term of Office 1. The Library Board consists of nine members appointed by the Mayor. A full term is three years. The terms are staggered so that three terms expire each year. A Trustee is appointed when a vacancy occurs and serves until the end of the term. The Board shall recognize the service of a retiring Board member by donating a book (cost not to exceed $50.00) to the library in his/her name. D. Participation Requirements Illinois Complied Statutes, Chapter 75 Section 5/4-4, a vacancy occurs when the appointed Trustee declines to serve, or is unable to serve, or is absent without cause from all regular meetings for a period of one year delete add 6months. E. Resignation If a Trustee wishes to resign from service on the Board, it is requested that a minimum of two months notice be sent to the Mayor, so a new appointment can be made. B/2 Article IV - Meetings A. Regular Meetings The regular meeting of the Board of Trustees shall be held at the library the second Monday of each month at 7:00 P.M. Time and place of meetings shall be published at the beginning of each calendar year. All business meetings and committee meetings are open to the public as provided in the Illinois Open Meeting Act. B. Special Meetings Special meetings may be held at any time at the call of the President, the Secretary, or any two members of the Board, provided that notice and agenda of the special meetings be posted at least 48 hours prior to the time of the meeting. C. Quorum A quorum at the Library Board meetings is achieved when five members are present. D. Public Notice The Library Director shall issue notice of all meetings to the public in accordance with current legal requirements. Notice shall include the place, the time, and agenda of business items to be discussed at the meeting. The Library Director shall be responsible for the distribution of the agenda and information for all regular and special meetings. The board packet will be available to all Board Members by 12:00 P.M. Friday, before the regular Board Meeting. Article V - Committees A. Finance This committee shall be responsible for the financial planning of the library in conjunction with the Director. It shall plan the income and expenses for the fiscal year. A budget shall be submitted to the Board for its action at the meeting preceding the date established by the Yorkville City Council for its acceptance of the budget. B. Personnel This committee shall be responsible for making recommendations to the Board as to the qualification requirements of the Director, screening applicants and recommending the individual for this position to the Board. This committee shall be responsible for annually reviewing the performance of the Director, and recommending salary adjustments to the Board within the constraints of the budget. C. Library Policy This committee shall be responsible for making recommendations to the Board to revise or update policies. B/3 D. Community Relations and Publicity This committee shall work with the Director to establish good public relations with the community. E. Special Committees Special committees for the study and investigation of special problems may be appointed by the President. Such committees shall serve until the completion of the work for which they were appointed. Article VI - Parliamentary Authority The parliamentary authority of the board shall be Robert’s Rules of Order Newly Revised. Article VII - Amendment These bylaws may be amended only by a two-thirds vote of the trustees with notice given at the previous meeting. Revised 2/12/18 B/4 Collection Development General Considerations on Selection of Materials A. Selection Criteria B. Censorship C. De-Selection D. Scope of the Collection E. Material Identification F. Gift Policy G. Criteria for Discarding and Replacing Materials D/1 General Considerations in Selection of Materials A. Selection Criteria Materials are selected for the library in a variety of ways. Library staff considers reviews and prepublication announcements in professional journals, trade publications, and the popular press. In addition, library users make suggestions for the purchase of specific titles or of materials in particular subject areas. To fulfill the general selection philosophy the library staff applies specific criteria to the selection of materials. The decision to purchase or not to purchase a title is based on the staff’s judgment of the suitability of one or more of the following criteria to the title under consideration. This judgment is based on the library staff’s knowledge of the community and the existing collection, as well as their practical experience filling library patrons’ requests for materials and information. All members of the staff and patrons may recommend titles for consideration. Recommendations for materials from patrons of the library should be encouraged. All requests are given serious consideration. An attempt will be made to borrow through interlibrary loan any requested items the library does not purchase. The criteria staff uses include: Significance and permanent value to the existing collection Suitability of subject and style for intended audience Authenticity of information Authenticity of authors Quality of format Currency of materials Curriculum support Diversity of subjects, idea, and opinion Literary quality Local interest Physical features and format Demand by Patrons Price and availability Readability and style Availability of materials in other libraries D/2 B. Censorship Although the library accepts responsibility for providing free access by the public to all points of view, the addition of an item to the collection in no way represents an endorsement by the library of any theory, idea, or policy contained in it. All sides of controversial issues are represented in the library as far as budget, space, and availability of materials allow. Selection is based upon the criteria cited in this policy statement. The race, religion, nationality, or political views of an author, the frankness or coarseness of language, the controversial content of an item or the endorsement or disapproval of an individual or group in the community does not cause an item to be automatically included or excluded. Children are not limited to materials in the juvenile collection. Responsibility for materials selected for a child must rest with the parent or legal guardian. Selections will not be inhibited by the possibility that controversial materials may come into the possession of children. The library will provide a Request for Reconsideration of Materials Form, (see attached sheet) for the Library Board to take under consideration. C. De-Selection The Library keeps the collection vital and useful by retaining or replacing essential materials and by removing, on a systematic and continuous basic, those works that are worn, badly marked or damaged, contain outdated or inaccurate information, are superseded by a newer edition, of little historical significance, or no longer in demand. Materials which are removed from the collection may be donated to The Friends of the Yorkville Library for their used book sale. Items that are very much worn and have no resale value will be discarded. The Library does not reserve discarded items for individuals. D. Scope of the Collection The collection will be current, general in scope, and balanced in terms of subject coverage, point of view and age/interest level. Materials will be selected in a variety of formats including, but not limited to, print, audiovisual, electronic, and online. It is beyond the general scope of the library to provide materials of a highly technical or specialized nature. A large print collection is provided for patrons with visual impairments. Persons who have visual or physical impairments that prevents their use of books may also be referred to the Library of Congress Talking Book Program. E. Material Identification Religious materials that are not catalogued in the Dewey Decimal System as non-fiction will be designated as “religious fiction”. As long as both the selection of materials to be so labeled and the label used are viewpoint-neutral and inclusive, this practice does not violate the Library Bill of Rights. D/3 F. Gift Policy The library encourages and accepts gifts with the understanding that gifts of materials will be added to the collection only if they meet the same standards required of purchased materials. Gift materials not meeting these standards, such as those that are out of date, unneeded duplicates of items already owned, or those in format unsuitable for library use may be given to other organizations, sold, exchanged or recycled. Gift items will be integrated into the regular library collections in normal sequence, available to all library patrons, and otherwise handled as any other material belonging to the library. Gift items may be marked with an appropriate bookplate. A letter for tax purposes (see attached sheet) may be sent to the donor if requested at the time the donation is ma de, acknowledging the receipt of the gift only. Whenever a gift is no longer needed, it will be disposed of in the same manner as material purchased. Any gift, memorial, or bequest which is given with conditions or stipulations as to its use or placement will be accepted only if the Library Director can agree to all conditions and stipulations. Patrons will be given a Donation Waiver to sign. (See attached sheet) A Book Donation Parameters handout is available for patrons donating used items, along with collection criteria and receipt. (See attached sheet) G. Criteria for Discarding and Replacing Materials Discarded Materials The Yorkville Public Library cannot be a permanent depository of all materials that they have acquired. Just as care is taken in selecting materials to add to the collection so must attention be directed towards withdrawing materials which have outlived their usefulness? Factors that are considered in discarding materials include: 1. Deteriorated appearance 2. Inaccurate or dated information 3. Unneeded duplications of titles or subjects no longer in heavy demand 4. Lack of use Discarded library materials are generally offered for sale on the library premises at a nominal cost. Replacements Consideration is given to the cost of repairing a book versus replacement of the title with a new volume. Only items of ongoing value to the collection are replaced. D/4 Request for Reconsideration of Materials Date_____________ Author___________________________Title________________________________ Publisher_______________________ (if known) Format (Book, Tape, etc.)_______________________________________________ Requested by _________________________________________________________ Address___________________________________________________________ City ______________________________State __________Zip Code___________ Phone___________________________ Do you represent: __________Yourself _______Organization (name) _________________ Did you read or view the entire work? _________ What part did you read or view? _________________________________________ To what in the book do you object? (Please be specific, cite pages) ____________________________________________________________________ _____________________________________________________________________ What would you like the library to do with this material? ____________________________________________________________________ _____________________________ Signature DONATION WAIVER This donation given by me to the Yorkville Public Library is given freely and without obligation. Upon delivery to the Library the donated items are the property of the Library. The Library will determine if the donation is to be added to the collection, discarded or attempted to be sold for an amount of time after which it may be discarded or passed on to a local non-profit organization. I have read and understand the above statement. ____________________________________________ ________________ Name Date Thank you for your donation. Yorkville Public Library 902 Game Farm Rd. Yorkville, IL 60560 Please contact me and I will pick up my items if they will not be used in the Yorkville Public Library collection. ___________________________________________ _________________ Name Phone BOOK DONATION PARAMETERS Yorkville Public Library will not accept: 1. Encyclopedias 2. Magazines 3. Textbooks 4. Serials (i.e. Time/Life etc.) 5. Any books that are stained, mildewed, yellowed, dusty or smelly (If any of the above are donated, they will be discarded) Yorkville Public Library will only accept one small box or one bag of books at a time. (Not to weigh more than 30 lbs.) Yorkville Public Library will put on the SHARE shelf: 1. Mass market and trade paperback fiction in good condition. Yorkville Public Library will put on the donation shelf for consideration: 1. Hardcover fiction and nonfiction in good to excellent condition 5 years old or newer we will be considered for the collection. If it is determined that Yorkville Public already has one or two copies the item will be evaluated for possibly replacing a worn copy. If Yorkville Public Library has two copies in good condition in the collection then the item will be put on the sale shelf for a period of 3-6 months after which it will be discarded or given to a local non-profit organization. If an item is a best seller in high demand Yorkville Public Library may add it to the collection as a third or fourth copy to meet the demand after which it may be discarded. 2. Fiction and nonfiction over 5 years old that are considered classics, relevant, are in good to excellent condition, and/or are in a subject that Yorkville Public Library is lacking, it will be considered for the collection. If it is determined that Yorkville Public Library already has a copy in the collection the item will be evaluated for possibly replacing a worn copy. If the existing copy is in good condition the item will be put on the sale shelf for a period of 3-6 months after which it will discarded or given to a local non-profit organization. 3. Non-fiction that may have value for our local history collection if in good to excellent condition will be considered. 4. DVDs and music CDs that are in good condition and include original cases along with content information will be considered. Places that Yorkville Public Library may give items that will not be used will include but not be limited to: Kendall County Jail Yorkville Senior Centers Kendall County Schools Hessed House Collection Criteria We appreciate the special place that books have in people’s lives and the reluctance to discard them. However, to maintain a quality collection the library must follow certain criteria. Hardback books that are within five years of their publication date may be added to our collection if they are in good condition and we do not have an existing copy. Books considered to be in good condition will not have a lot of “wear and tear” and will be free of things like water damage or mold. Older books and paperbacks will go on our for sale shelf. The proceeds from these sales will be used to purchase new books. Books that are moldy or musty or for some other reason are not appropriate for our sale shelf will be recycled. Please be sure you are comfortable with the possible fate of your books before you leave them with us. Thank you for thinking of the library and contributing to our growing collection. Date___________________ The Yorkville Public Library gratefully acknowledges receipt of the following items: Hardcover Books_______________________ Paperback Books________________________ Periodicals_____________________________ Other__________________________________ Thank You, Yorkville Public Library 902 Game Farm Road Yorkville, IL 630.553.4354