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Public Works Minutes 2018 01-16-18Page 1 of 3 APPROVED 2/20/18 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, January 16, 2018, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Ken Koch Alderman Jackie Milschewski Alderman Seaver Tarulis Other City Officials City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Alderman Chris Funkhouser (arr. 6:24pm) Other Guests: None The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: December 19, 2017 The minutes were approved as presented. New Business: 1. PW 2018-01 Snow Operations Report Mr. Dhuse reported 6 snow events since the last meeting. He provided statistics about the salt brining and said they were able to reduce the amount used. He said the brine is a salt solution and explained how the machines work for the best coverage. Fourteen damaged mailbox complaints were discussed and it was noted that staff follows up on these. As a result of this discussion, AldermanTarulis suggested cluster mailboxes. Mr. Koch reported he had some complaints due to tickets received. This moves to the consent agenda. 2. PW 2018-02 Water Department Reports for October, November and December 2017 There was little change from the previous report with the exception of two water main breaks. One of those was in the industrial park resulting in great water loss. The other was a service leak found near the sawmill. These reports moves to the consent agenda. 3. PW 2018-03 Capital Improvement Projects Update Page 2 of 3 Mr. Sanderson said this is the quarterly update. Alderman Frieders asked if the Rt. 71 watermain replacement would occur next year. Utility locates should occur in 2018 with the start of the project in 2019. Mr. Koch said a car had hit a deck where the road was widened on Rt. 71. The owner had previously expressed concern for the potential of such an incident. Mr. Olson added that the state split the Rt. 71 project and does not include the Rte. 47 intersection. The City is hoping for lucrative bids to reduce the project cost. He believes the Rt. 47 improvements will be paired with expansion, dependent on the state budget. Mr. Sanderson said there should be an agreement for the February meeting. There was no further action. 4. PW 2018-04 Bond/LOC Reduction Quarterly Update No discussion and there was no action needed. 5. PW 2018-05 MFT Resolution for 2018 Road to Better Roads Program The first step before submittals to IDOT is to pass a resolution authorizing spending of MFT funds. Mr. Olson said the proposal is to switch the Road to Better Roads Program into the MFT and smaller budget line items will be placed in the citywide capital improvement program. If not all MFT funds are spent, they are rolled over to the next year. This item moves to the Council consent agenda. 6. PW2018-06 Letter of Support to IDOT for Funding for Intersection Improvement at Route 47 and Galena Road and for Expansion of the Northern Illinois Route 47 Corridor Ms. Willrett said this item was discussed at the Public Safety Committee and a letter of support along with accident data will be forwarded to IDOT. Alderman Frieders noted 14,000 to 20,000 cars travel Route 47 every day and he will contact state representatives. He said improvements could also attract business. The committee approved the letter and this item will be moved to the regular agenda. 7. PW 2018-07 Wyland National Mayors Challenge for Conservation Ms. Willrett said this is an opportunity to publicize conservation efforts by citizens. This program would also recognize Yorkville as a city that promotes water conservation. This info will be placed on the city website and it moves to the regular agenda. Old Business: 1. ADM 2017-70 Building Conditions Survey Results The survey included results for city buildings at 210 W. Hydraulic/Parks and Rec and 131 E. Hydraulic/Foxy's Ice Cream. She summarized a list of needed repairs, estimated costs and other info. The recommendation is to continue to maintain the W. Hydraulic facility which is TIF-eligible. She asked for Council direction on the E. Hydraulic facility. It is also within the TIF district and stakeholder meetings will soon be held regarding the downtown improvements. Discussion included history and previous uses of the facilities. Alderman Frieders said he has greater concern for HVAC failure at Beecher Center. An RFP is being done for a cost estimate for Beecher. This report was info and will also be presented at other committees. Additional Business: A citizen call was received regarding kids walking on the river ice. 9-1-1 was called and staff contacted the Chief of Police and Fire Department. A sign was suggested, however, the state has no protocol for that. This will be brought back in April and discussed at Public Safety as well. In a related matter, the river buoys will be moved to their proper places in spring. Alderman Funkhouser Page 3 of 3 said the west end of the peninsula on the island is badly undercut and dangerous. Mr. Dhuse will contact the State. Mr. Olson gave additional information related to the earlier economic update. He said a large multi- user is looking for a site with access to utilities and transportation. It would provide 200 jobs. The City submitted an application and the State responded positively. The user would require 30,000 gallons of water per day and large raw water usage, making it the largest water user in the city. Mr. Olson has requested further info from the state to ensure the city could meet the user's needs. There was no further business and the meeting was adjourned at 6:58pm Minutes respectfully transcribed by Marlys Young, Minute Taker