Public Works Minutes 2018 01-16-18Page 1 of 3
APPROVED 2/20/18
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, January 16, 2018, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Alderman Chris Funkhouser (arr. 6:24pm)
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: December 19, 2017
The minutes were approved as presented.
New Business:
1. PW 2018-01 Snow Operations Report
Mr. Dhuse reported 6 snow events since the last meeting. He provided statistics about the salt brining
and said they were able to reduce the amount used. He said the brine is a salt solution and explained
how the machines work for the best coverage. Fourteen damaged mailbox complaints were discussed
and it was noted that staff follows up on these. As a result of this discussion, AldermanTarulis
suggested cluster mailboxes. Mr. Koch reported he had some complaints due to tickets received. This
moves to the consent agenda.
2. PW 2018-02 Water Department Reports for October, November and December 2017
There was little change from the previous report with the exception of two water main breaks. One of
those was in the industrial park resulting in great water loss. The other was a service leak found near
the sawmill. These reports moves to the consent agenda.
3. PW 2018-03 Capital Improvement Projects Update
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Mr. Sanderson said this is the quarterly update. Alderman Frieders asked if the Rt. 71 watermain
replacement would occur next year. Utility locates should occur in 2018 with the start of the project in
2019. Mr. Koch said a car had hit a deck where the road was widened on Rt. 71. The owner had
previously expressed concern for the potential of such an incident.
Mr. Olson added that the state split the Rt. 71 project and does not include the Rte. 47 intersection. The
City is hoping for lucrative bids to reduce the project cost. He believes the Rt. 47 improvements will
be paired with expansion, dependent on the state budget. Mr. Sanderson said there should be an
agreement for the February meeting. There was no further action.
4. PW 2018-04 Bond/LOC Reduction Quarterly Update
No discussion and there was no action needed.
5. PW 2018-05 MFT Resolution for 2018 Road to Better Roads Program
The first step before submittals to IDOT is to pass a resolution authorizing spending of MFT funds.
Mr. Olson said the proposal is to switch the Road to Better Roads Program into the MFT and smaller
budget line items will be placed in the citywide capital improvement program. If not all MFT funds are
spent, they are rolled over to the next year. This item moves to the Council consent agenda.
6. PW2018-06 Letter of Support to IDOT for Funding for Intersection Improvement at Route 47
and Galena Road and for Expansion of the Northern Illinois Route 47 Corridor
Ms. Willrett said this item was discussed at the Public Safety Committee and a letter of support along
with accident data will be forwarded to IDOT. Alderman Frieders noted 14,000 to 20,000 cars travel
Route 47 every day and he will contact state representatives. He said improvements could also attract
business. The committee approved the letter and this item will be moved to the regular agenda.
7. PW 2018-07 Wyland National Mayors Challenge for Conservation
Ms. Willrett said this is an opportunity to publicize conservation efforts by citizens. This program
would also recognize Yorkville as a city that promotes water conservation. This info will be placed on
the city website and it moves to the regular agenda.
Old Business:
1. ADM 2017-70 Building Conditions Survey Results
The survey included results for city buildings at 210 W. Hydraulic/Parks and Rec and 131 E.
Hydraulic/Foxy's Ice Cream. She summarized a list of needed repairs, estimated costs and other info.
The recommendation is to continue to maintain the W. Hydraulic facility which is TIF-eligible. She
asked for Council direction on the E. Hydraulic facility. It is also within the TIF district and
stakeholder meetings will soon be held regarding the downtown improvements. Discussion included
history and previous uses of the facilities. Alderman Frieders said he has greater concern for HVAC
failure at Beecher Center. An RFP is being done for a cost estimate for Beecher. This report was info
and will also be presented at other committees.
Additional Business:
A citizen call was received regarding kids walking on the river ice. 9-1-1 was called and staff
contacted the Chief of Police and Fire Department. A sign was suggested, however, the state has no
protocol for that. This will be brought back in April and discussed at Public Safety as well. In a
related matter, the river buoys will be moved to their proper places in spring. Alderman Funkhouser
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said the west end of the peninsula on the island is badly undercut and dangerous. Mr. Dhuse will
contact the State.
Mr. Olson gave additional information related to the earlier economic update. He said a large multi-
user is looking for a site with access to utilities and transportation. It would provide 200 jobs. The
City submitted an application and the State responded positively. The user would require 30,000
gallons of water per day and large raw water usage, making it the largest water user in the city. Mr.
Olson has requested further info from the state to ensure the city could meet the user's needs.
There was no further business and the meeting was adjourned at 6:58pm
Minutes respectfully transcribed by
Marlys Young, Minute Taker