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City Council Packet 2018 02-27-18 AGENDA CITY COUNCIL MEETING Tuesday, February 27, 2018 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis Ken Koch Arden Joe Plocher Joel Frieders Alex Hernandez Establishment of Quorum: Amendments to Agenda: Presentations: 1. Certificate of Appreciation – Knights of Columbus Public Hearings: 1. Metronet Cable Franchise Agreement 2. Construction of a Shared Use Path along ComEd Easement from Kingsmill Lane to Riverfront Park Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2018-09 Bristol Bay Unit 3 – Maintenance Bond Release – authorize the release of the maintenance bond (Liberty mutual Bond #268009420 in the amount of $172,371.00) 2. PW 2018-10 Resolution Authorizing the Transfer of an Easement for Right of Way from the United City of Yorkville to the County of Kendall County (County Highway 9 - Galena Road) – authorize the Mayor and City Clerk to execute 3. PW 2018-11 Wrigley EDP Project – Change Order No. 5 – authorize Mayor to execute 4. PW 2018-12 Fountain Village – Completion of Improvements – Bid Award – accept bid and award contract to Wilkinson Excavating, Inc. in an amount not to exceed $130,455.00 5. PW 2018-13 Caledonia Warranty Bond Period – require that the developer provide a new letter of credit with a reduced value to cover the remaining work items at a value of $60,000 and an expiration date of July 1, 2018 and authorize release of the existing maintenance guarantee upon receipt of the new letter of credit 6. PW 2018-14 Kennedy Road – ITEP Authorizations Nos. 4 and 5 – authorize City Administrator to Execute United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda February 27, 2018 Page 2 Consent Agenda (cont’d): 7. PW 2018-15 Federal RTP Grants – ComEd/Fox Road Trails – authorize staff to submit applications for federal RTP grants for the ComEd multi-use path from Kingsmill Street to Riverfront Park in an amount not to exceed $200,000 and for the Fox Road multi-use path from IL 47 to Hoover Forest Preserve in an amount not to exceed $885,296 for land acquisition costs 8. PW 2018-16 Supplemental MFT Resolution for Salt Purchase – authorize the City Clerk to execute 9. PW 2018-17 Route 71 Improvements – City/State Agreement a. Resolution Approving an Intergovernmental Agreement between the United City of Yorkville and Illinois Department of Transportation Illinois Route 71 (Stagecoach Trail) (Job No. C-93-017-14) – authorize the Mayor and City Clerk to execute b. Resolution of the United City of Yorkville Establishing Funding for the State of Illinois Intergovernmental Agreement – authorize the Mayor and City Clerk to execute c. Ordinance of the United City of Yorkville Establishing No Parking Regulations for Illinois Route 71 (Stagecoach Trail) – authorize the Mayor and City Clerk to execute d. Ordinance of the United City of Yorkville Prohibiting Encroachments within the State of Illinois Right of Way Along Illinois Route 71 – authorize the Mayor and City Clerk to execute e. Plan Approval – authorize the Mayor to execute 10. PW 2018-19 US Route 34 Improvements (Center to Eldamain) – Noise Abatement and Retaining Walls – Texture and Color Selection – authorize the selection of noise wall option 1 – 1.5” Ashlar (#12020) in the Sandstone color (similar to Route 30 in Montgomery) and authorize the selection of retaining wall option 1 – (#1104) in the Concrete Gray color to match the wall on Game Farm/Route 34. 11. ADM 2018-09 Monthly Treasurer’s Report for January 2018 12. ADM 2018-13 Ordinance Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2017 and Ending on April 30, 2018 – authorize the Mayor and City Clerk to execute Minutes for Approval: 1. Minutes of the Regular City Council – February 13, 2018 Bills for Payment (Informational): $1,173,557.08 Mayor’s Report: 1. CC 2018-06 Resolution Approving a License Extension Agreement with White Water Ice Cream, Inc. (131 E. Hydraulic Avenue, Units A and B) 2. CC 2018-07 Whispering Meadows Subdivision a. Settlement Agreement between the City and Fidelity and Deposit Company of Maryland b. Completion of Improvements – Rejection of Bids Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: City Council Agenda February 27, 2018 Page 3 Administration Committee Report: 1. ADM 2018-14 Ordinance Authorizing the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2017 and Ending on April 30, 2018 2. ADM 2017-70 Building Conditions Survey Result – Historic Jail Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Presentations (cont’d): 2. CC 2018-08 Fiscal Year 2019 Budget Presentation Additional Business: Executive Session: Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: March 21, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Funkhouser Committee: Alderman Hernandez ECONOMIC DEVELOPMENT: March 6, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Frieders Committee: Alderman Hernandez PUBLIC SAFETY: April 5, 2018 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Plocher Committee: Alderman Funkhouser City Council Agenda February 27, 2018 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: PUBLIC WORKS: March 20, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, February 27, 2018 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Certificate of Appreciation – Knights of Columbus ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARING: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Metronet Cable Franchise Agreement 2. Construction of a Shared Use Path along ComEd Easement from Kingsmill Lane to Riverfront Park ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2018-09 Bristol Bay Unit 3 – Maintenance Bond Release □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2018-10 Resolution Authorizing the Transfer of an Easement for Right of Way from the United City of Yorkville to the County of Kendall County (County Highway 9 – Galena Road) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2018-11 Wrigley EDP Project – Change Order No. 5 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2018-12 Fountain Village – Completion of Improvements – Bid Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2018-13 Caledonia Warranty Bond Period □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2018-14 Kennedy Road – ITEP Authorizations Nos. 4 and 5 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2018-15 Federal RTP Grants – ComEd/Fox Road Trails □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2018-16 Supplemental MFT Resolution for Salt Purchase □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2018-17 Route 71 – City/State Agreement a. Resolution Approving an Intergovernmental Agreement between the United City of Yorkville and Illinois Department of Transportation Illinois Route 71 (Stagecoach Trail) (Job No. C-93-017-14) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Resolution of the United City of Yorkville Establishing Funding for the State of Illinois Intergovernmental Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ c. Ordinance of the United City of Yorkville Establishing No Parking Regulations for Illinois Route 71 (Stagecoach Trail) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ d. Ordinance of the United City of Yorkville Prohibiting Encroachments within the State of Illinois Right of Way Along Illinois Route 71 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ e. Plan Approval □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2018-19 US Route 34 Improvements (Center to Eldamain) – Noise Abatement and Retaining Walls – Texture and Color Selection □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 11. ADM 2018-09 Monthly Treasurer’s Report for January 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 12. ADM 2018-13 Ordinance Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2017 and Ending April 30, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the City Council – February 13, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2018-06 Resolution Approving a License Extension Agreement with White Water Ice Cream, Inc. (131 E. Hydraulic Avenue, Units A and B) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2018-07 Whispering Meadows Subdivision a. Settlement Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Completion of Improvements – Rejection of Bids □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRAION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2018-14 Ordinance Authorizing the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2017 and Ending on April 30, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2017-70 Building Conditions Survey Results – Historic Jail □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2018-08 Fiscal Year 2019 Budget Presentation ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Hearing #1 Tracking Number Metronet (Metro Fibernet, LLC) Video Franchise Agreement – Public Hearing City Council - February 27, 2018 Review Video Franchise Agreement between the City of Yorkville and Metro Fibernet, LLC. Erin Willrett Administration Name Department Summary Video Franchise Agreement between the City of Yorkville and Metro Fibernet, LLC. Background Metronet has requested the City grant them an additional cable television franchise pursuant to Section 11/42/11 of the Illinois Municipal Code (65 ILCS 5/11-42-11) to Metro Fibernet, LLC (Metronet) A public hearing will be held on February 27th during the City Council meeting regarding the need for an additional cable television franchise, the capacity of the City’s right-of-way to accommodate such additional community antenna television services, the potential disruption to existing users of the City’s right-of-way in providing new cable television services, the long-term economic impact of an additional cable television system within the City and other appropriate factors as determined by the City. The agreement is based off of language from the recently approved (March, 2017) CATV franchise renewal agreement with Comcast. As well as, the language from the Village of Oswego’s and Village of North Aurora’s recently approved initial franchise agreement also with Metronet. The PEG provisions are identical to the Comcast language and also the term of the agreement of ten years from the Effective Date, unless the Franchise is renewed or is lawfully terminated. Also, the document complies with the most recent adopted Cable Act and the Municipal Code. New language (not in the Comcast Agreement) that is in the Metronet Agreement: SECTION 4: Service Obligations 4.2.1 The Grantee may elect to provide Cable Service to areas not meeting the above density and distance standards. The Grantee may impose an additional charge in excess of its regular installation charge for any service installation requiring a drop or line extension in excess of a Standard Installation. Any such additional charge shall be computed on a time plus materials basis. Section 6: Transfer of Cable System or Franchise or Control of Grantee …6.4…. Within thirty (30) days after receiving a request for consent, the City shall, in accordance with FCC rules and regulations, notify the Grantee in writing of the additional information, if any, it requires to determine the legal, financial and technical qualifications of the transferee or new controlling party. If the City has not taken final action on the Grantee’s request for consent within one hundred twenty (120) days after receiving such request, consent shall be deemed granted. As a condition to granting of any consent, the City may require the transferee to agree in writing to assume the obligations of the Grantee under this Franchise Agreement. Memorandum To: Administration Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: February 21, 2018 Subject: Metronet (Metro Fibernet, LLC) Video Franchise Agreement Section 8 Public, Educational and Governmental (PEG) Access 8.7. Editorial Control. Grantee or its Affiliates shall not incur any criminal or civil liability pursuant to the federal, state or local laws of libel, slander, obscenity, incitement, invasion of privacy, false or misleading advertising, or other similar laws for any City programs on the PEG Channel. Recommendation Staff recommends City Council approval of the Agreement as attached. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Hearing #2 Tracking Number Construction of a Shared Use Path along ComEd Easement from Kingsmill Lane to Riverfront Park City Council – February 27, 2018 Erin Willrett Administration Name Department Summary The federal “Recreational Trail Program” (RTP) is a competitive grant reimbursement program. It is a federally funded program that requires local matching funds from an eligible project sponsor. The program provides funding assistance for acquisition, development, rehabilitation and maintenance of both motorized and non-motorized trails or a combination of either. This program is administered through the Illinois Department of Natural Resources. IDNR’s Federal RTP application period began on January 1, 2018 ends on March 1, 2018. Site visits and review of proposals will be conducted approximately April 1, 2018 – July 1, 2018. The Review and Selection Period should take place after that time frame with an announcement of selected projects in the spring 2019. Background A public hearing is required to solicit public review and comments on the creation of a new trail within a linear corridor. The Notice of Hearing was advertised in the Beacon newspaper on February 20, 2018, which was at least seven days prior to the Hearing date. Minutes of the Hearing, along with written comments received and a copy of the newspaper notice must be submitted as part of the application. Because the City is only public applying for land acquisition costs for the Fox Road project, no hearing is required for that application. Potential Projects Staff has identified two potential projects which we have investigated further. The projects are as follows:  Fox Road Multi-Use Path from IL 47 to Hoover Forest Preserve – land acquisition costs only.  ComEd Multi-Use Path from Kingsmill Street to Riverfront Park – max $200,000 The City also applied for ITEP funding for both of these projects. This grant can be used as part of the local share amount toward the ITEP grant. If the City does not receive ITEP funding and does receive Federal RTP funding, there is time to evaluate how to move forward. There is approximately a 1-year review for this grant award. Before the City is awarded the grant, a contract is signed. This contract would come before the City Council for approval. Recommendation The Public Hearing concerrns the proposed improvement of the Commonwealth Edison (ComEd) easement from Kingsmill Lane to Riverfront Park, including the construction culverts over Crooked Creek. The All persons interested in this project are invited to attend this meeting, the City will receive comments on this proposed project during the hearing. Memorandum To: City Council From: Brad Sanderson, EEI; Erin Willrett, Assistant City Administrator; Bart Olson, City Administrator CC: Date: February 27, 2018 Subject: Public Hearing Federal RTP Linear Trail Application – ComEd Mult-Use Path ComEd Multi-Use Path Project Perimeters (Logical Termini): Kingsmill Street to Riverfront Park Existing Supportive Plans that references project: Kane/Kendall Council of Mayors 2017 Bicycle Planning Map Yorkville Trail Map (no date listed) Yorkville Integrated Transportation Plan (2009) Yorkville Comprehensive Plan (2016) Easement or Land Acquisition Required: None. Currently have an easement agreement with ComEd for the land the multi-use path is proposed to be constructed upon. Brief Description: Proposed project will complete a multi-use trail gap through a beautiful wooded, stream-lined area that is not along a major arterial roadway (IL 47). The proposed multi-use ComEd path allows the City to plan for an active path through a natural area that has been set aside for the intent of recreational use. This will encourage north south travel in a growing and also throughout an established residential area. It will also provide access to an additional recreational area along the Fox River front and a connection to the downtown commercial corridor. The culverts and bridges that will be installed along the path will also provide a drainage benefit to the naturalized area. Benefits: This trail would allow new, direct access to the regional trail system for over 1,555 homes. This path will be much more picturesque than the Route 47 path. Concern: When the Route 71 expansion project occurs in the next 2-5 years, residents of Raintree Village, Windett Ridge, Country Hills, and Prestwick will be able to connect to the regional trail system through the Route 71 trail. So, the ComEd trail would somewhat duplicate an existing regional trail service. Estimated Cost: Total Cost: $2,555,420 Grant amount: 200,000 Local Share: $2,355,420 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Consent Agenda #1 Tracking Number PW 2018-09 Bristol Bay Unit 3 City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-09 Majority Consideration of Approval Maintenance Bond Release Consideration Brad Sanderson Engineering Name Department The one-year warranty period for the improvements previously accepted in Unit 3 of Bristol Bay will expire on January 24th, 2018. The developer completed all outstanding items in the fall of 2017 and therefore we are in support of releasing the maintenance bond (Liberty Mutual Bond #268009420 in the amount of $172,371.00). If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: January 23, 2018 Subject: Bristol Bay – Unit 3 Bristol BayBarrettGarritanoRosenwinkelPortageCamdenPlymouthBurnettMarquetteTimbalierHalf MoonWilloughbyW in c h e s t e rHalf MoonEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conEXHIBIT BLOCATION MAPDATE:NOVEMBER 2016United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usUNIT 3BRISTOL BAYUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATEREVISIONSPROJECT NO.:YO1234PATH:H:/GIS/PUBLIC/YORKVILLE/2012/YO1234-BRISTOL BAY.MXDFILE:fffääNORTHUnit Boundary3000300150FeetUnit 3 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PW 2018-10 Galena Road – Grant of Easement Dedication City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-10 Majority Consideration of Approval Consideration of Approval Brad Sanderson Engineering Name Department Background: The United City of Yorkville and Kendall County entered into an IGA related to the Galena Road Bridge Replacement and the associated detour routes in February 2017. As part of the agreement, the City agreed to donate right-of-way for the construction of the bridge (page 5, paragraph 4 of the attached agreement). The County has provided the dedication documents for the City to execute. Question Presented: Should the City execute the dedication documents? Discussion: The dedication documents have been reviewed by the City Attorney and EEI’s surveying staff. We are recommending approval of the dedication documents. Action Required: Consideration of approval for the dedication. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: January 19, 2018 Subject: Galena Road Bridge Replacement Resolution No. 2018-___ Page 1 RESOLUTION NO. 2018-_______ A RESOLUTION AUTHORIZING THE TRANSFER OF AN EASEMENT FOR RIGHT OF WAY FROM THE UNITED CITY OF YORKVILLE TO THE COUNTY OF KENDALL WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the County of Kendall (the “County”) is preparing for a roadway improvement to County Highway 9 (Galena Road) within the corporate limits of the City to replace the Galena Road Bridge and has requested from the City the granting of an easement for additional highway right of way (the Transfer Property”); and, WHEREAS, the City owns the Transfer Property right of way described in Exhibit A attached to and by this reference incorporated into this Resolution; and, WHEREAS, the County declared that it is necessary and convenient for the County to use, occupy, and improve the Transfer Property for roadway purposes and requested that the Village transfer the Transfer Property to the County, all in accordance with the provisions of the Illinois Local Government Property Transfer Act, 50 ILCS 605/0.01, et seq. (Property Transfer Act); and WHEREAS, the Mayor and City Council of the City desire to transfer the Transfer Property to the County, pursuant to the authority conferred by the Property Transfer Act; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The foregoing recitals are hereby incorporated into this Resolution as findings of the Mayor and City Council. Section 2: The Mayor and City Council hereby (a) approve an easement for right of way of the Transfer Property to the County, (b) authorize the Mayor to execute an instrument of conveyance to accomplish the transfer, (c) authorize the City Clerk to attest and to seal such instrument of conveyance with the Village’s corporate seal, and (d) authorize the Mayor and City Clerk to take all other necessary and appropriate actions to transfer easement rights for the right of way in the Transfer Property to the County. Section 3: This Resolution will be in full force and effect from and after its passage by a vote of two thirds of the members of the City Council now holding office for its approval. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ___________________ 2018. Resolution No. 2018-___ Page 2 ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ___________________ 2018. ______________________________ MAYOR Page 1 of 2 (Rev. 11/11) Owner The United City of Yorkville, an Illinois municipal corporation Address 02-10-400-004 Route County Highway 9 (Galena Road) County Kendall Parcel No. 3 P.I.N. No. 02-10-400-004 Section 16-00134-00-BR Station 147+07.94 to Station 155+75 A GRANT OF EASEMENT FOR RIGHT OF WAY (Government Entity) (Non-Freeway) The United City of Yorkville, an Illinois municipal corporation, a governmental entity organized and existing under the laws of Illinois and duly authorized to do business in Illinois, in consideration of the sum of One and 00/100’s Dollars ($1.00), receipt of which is hereby acknowledged, and pursuant to the provisions of 50 ILCS 605/2, grants, conveys, and dedicates to the County of Kendall, a body politic and corporate, (Grantee), a perpetual easement over the property described below for the purpose of a highway right of way: See attached legal description. situated in the County of Kendall, State of Illinois. Grantor further grants to Grantee, the right to permit the Grantee and public utilities to use or operate, install, maintain, alter, repair, replace, renew, improve and remove other facilities and structures, including but not limited to, underground communication lines, fiber optics, wire, or other means of electricity, voice data, video, digitized information, pipes and conduits, upon and beneath the surface of the said premises, and overhead wires, cables, and poles of other structures for the support of such facilities and structures on said premises. Page 2 of 2 (Rev. 11/11) Dated this day of , 2018. The United City of Yorkville Corporation Name By: Signature ATTEST: Print Name and Title By: Signature Print Name and Title State of ) Illinois ) ) ss County of ) This instrument was acknowledged before me on , 2018, by , as and , as of The United City of Yorkville, an Illinois municipal corporation, a governmental entity organized and existing under the laws of Illinois. (SEAL) Notary Public My Commission Expires: Exempt under 35 ILCS 200/31-45(b), Real Estate Transfer Tax Law. Date Buyer, Seller or Representative This instrument was prepared by and after recording, mail this instrument and future tax bills to: Kendall County 6780 Illinois 47 Yorkville, IL 60560 Route: County Highway 9 (Galena Road) Section: 16-00134-00-BR County: Kendall Parcel: 3 Station 147+07.94 to 155+75 Owner: The United City of Yorkville P.I.N.: 02-10-400-004 That part of the East Half of Section 10, Township 37 North, Range 7 East of the Third Principal Meridian, Bristol Township, Kendall County, Illinois described as follows, using bearings and grid distances referenced to the Illinois State Plane Coordinate System, East Zone, North American Datum 1983 (2011 Adjustment): Commencing at a 5/8 inch iron rod found at the northwest corner of the Southeast Quarter of said Section 10, per Monument Record 9300244; thence South 01 degree 08 minutes 28 seconds East, 114.69 feet along the west line of said Southeast Quarter to the centerline of County Highway 9 (Galena Road); thence South 68 degrees 18 minutes 38 seconds East, 425.76 feet along said centerline; thence southeasterly, 799.98 feet along said centerline on a curve to the left, having a radius of 49,109.50 feet, the chord of said curve bears South 68 degrees 46 minutes 38 seconds East, 799.97 feet; thence South 69 degrees 14 minutes 38 seconds East, 208.77 feet along said centerline to the west line of the Northeast Quarter of the Southeast Quarter of said Section 10 for the Point of Beginning; thence South 01 degree 08 minutes 47 seconds East, 64.67 feet along said west line; thence South 69 degrees 14 minutes 38 seconds East, 283.76 feet thence southeasterly 598.71 feet on a curve to the left having a radius of 908.83 feet, the chord of said curve bears South 88 degrees 06 minutes 58 seconds East, 587.94 feet; thence North 16 degrees 59 minutes 17 seconds West, 60.00 feet to the aforesaid centerline; thence northwesterly, 599.18 feet along said centerline on a curve to the right having a radius of 848.83 feet, the chord of said curve bears North 88 degrees 06 minutes 58 seconds West, 549.12 feet; thence North 69 degrees 14 minutes 38 seconds West, 307.88 feet along said centerline; to the Point of Beginning. Said parcel contains 1.205 acre, more or less, of which 0.723 acre, more or less, was previously used for roadway purposes, and 0.482 acre, more or less, is the net area required Receipt for Donation Owner The United City of Yorkville Parcel No. 3 The County of Kendall, a body politic and corporate ("Grantee") acknowledges receipt of an Easement for Right of Way covering 1.205 acres, more or less, of which 0.723 acre, more or less, was previously used for roadway purposes (0.482 acre, more or less, is the net area required) dated __________________ in Kendall County, State of Illinois as right of way for County Highway 9 (Galena Road), Section 16-00134-00-BR, and executed by the undersigned Grantor for the parcel referenced above. Grantor and Grantee agree as follows: 1. This Receipt and conveyance documents are the entire and exclusive agreement between the parties and supersede any written or oral understanding promise or agreement, directly or indirectly related to the donation of the parcel and improvements. The parties agree that any changes to this Receipt may only be made in writing and signed by the parties. Date: ____________________, 2018 Grantor: The United City of Yorkville Signature Signature Print Name (and Title, if applicable) (Print Name (and Title, if applicable) Receipt of the donation executed by this Grantor is acknowledged. Date for the Kendall County Highway Department Resolution No. 2017- A RESOLUTION OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY, ILLINOIS,BRISTOL TOWNSHIP ROAD DISTRICT, ILLINOIS AND THE UNITED CITY OF YORKVILLE, ILLINOIS RELATING TO THE GALENA ROAD BRIDGE PROJECT AND ASSOCIATED DETOUR ROUTES WHEREAS, the United City of Yorkville, Kendall County, Illinois ("City"), the County of Kendall, Illinois ("Kendall County"), and the Bristol Township Road District ("Township") are duly organized and validly existing units of local government created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibit by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and, WHEREAS, pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., the City, Kendall County, and the Township are authorized to enter into an agreement for the joint performance of any powers, privileges, functions or authority which may be exercised by a public agency of the State of Illinois; and, WHEREAS,a portion of Galena road will necessarily be closed when Kendall County replaces the Galena Road Bridge and a need for a safe detour route for the motoring public will be required; and, WHEREAS,the proposed detour route, as is represented on Exhibit A, includes roads within the Jurisdiction of the City and the Township (the"Subject Detour Route"); and, WHEREAS, a portion of Kennedy Road within the Subject Detour Route beginning at Bristol Ridge Road and extending northerly to Galena Road for a distance of approximately 7,400 feet(the "Subject Road") is in need of resurfacing in order to promote the public's safety for its use in the Subject Detour Route; and, WHEREAS, the City,Kendall County, and the Township believe it to be in each of their respective best interests and the best interests of the citizens and taxpayers each serves to enter into an agreement to cooperate in establishing the Subject Detour Route and the resurfacing of Resolution No.2017- 3 Page 1 the Subject Road in accordance with the terms and conditions as set forth an intergovernmental agreement. NOW,THEREFORE,BE IT RESOLVED,by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Intergovernmental Agreement Between Kendall County, Illinois, Bristol Township Road District, Illinois and the United City of Yorkville, Illinois Relating to the Galena Road Bridge Project and Associated Detour Routes, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Section 2. The Mayor and City clerk are hereby authorized and directed to undertake any and all actions as may be required to implement the terms of said Agreement. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of Re6 2017. CITY CLERK CARLO COLOSIMO KEN KOCH JACKIE MILSCHEWSKI JOEL FRIEDERS CHRIS FUNKHOUSER DIANE TEELING SEAVER TARULIS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this d day of MARCH 2017. L 1& MAYO Attest: City Cler Resolution No.2017- 3 Page 2 INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY, ILLINOIS,BRISTOL TOWNSHIP ROAD DISTRICT, ILLINOIS AND THE UNITED CITY OF YORKVILLE, ILLINOIS RELATING TO THE GALENA ROAD BRIDGE PROJECT AND ASSOCIATED DETOUR ROUTES THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement") is by and between the County of Kendall, a unit of local government of the State of Illinois ("Kendall County"), the Bristol Township Road District, a unit of local government of the State of Illinois the "Township") and the United City of Yorkville (the "City") a municipal corporation of the State of Illinois. WITNESSETH: WHEREAS, the City, Township and Kendall County (the "parties") are units of local government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.,provides that any county may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved, provided that the unit of local government contracting with Kendall County has authority to perform the service; and 1 WHEREAS, Galena Road Bridge crosses over Blackberry Creek about three-tenths of a mile west of Kennedy Road, and it has been determined that it is in need of replacement; and WHEREAS, in order to efficiently and safely replace the Galena Road Bridge (the Galena Road Bridge Project"), it will be necessary for Kendall County to close Galena Road in its entirely at said bridge for approximately six months. Such closure will result in the need for a safe detour route for the motoring public during such construction period; and WHEREAS, Kendall County has determined that the most proper signed detour route for Galena Road, as is represented on Exhibit A, would involve traffic being redirected onto Cannonball Trail, Bristol Ridge Road and Kennedy Road(the "Subject Detour Route"); and WHEREAS, certain parts of Bristol Ridge Road and Kennedy Road are municipal roads within the jurisdiction of the City; and WHEREAS, Bristol Ridge Road north of Blackberry Creek Road is a township road; and WHEREAS, the portion of Bristol Ridge Road to be utilized by the Subject Detour Route would begin at Kennedy Road and extend northerly to a point just north of Blackberry Creek Bridge, a distance of approximately 1,300 feet; and WHEREAS, the portion of Kennedy Road to be utilized by the Subject Detour Route would begin at Bristol Ridge Road and extend northerly to Galena Road for a distance of approximately 7,400 feet(the "Subject Road'); and WHEREAS, it is deemed to be in the best interest of Kendall County and the motoring public to improve and maintain the various roadways throughout Kendall County, including those within the municipalities of the County; and WHEREAS, it has been determined that the Subject Road is currently in need of resurfacing prior to being utilized as a detour route for the general motoring public and that 2 Kendall County will provide the City with partial funding for such resurfacing for the public's safety; and WHEREAS, it is the understanding of the parties that upon completion of the Galena Road Bridge Project, the City alone will maintain, repair and otherwise care for the Subject Road and that Kendall County will have no duties to maintain, repair or otherwise care for the Subject Road at any time in the future; and WHEREAS, Kendall County, the Township and the City wish to enter into an agreement wherein they will cooperate in the establishment of the Subject Detour Route for use by the public during the Galena Road Bridge Project's construction and Kendall County and the City seek to cooperate in the resurfacing of the Subject Road as is herein laid out. NOW, THEREFORE, in consideration of the foregoing preambles, the mutual covenants contained herein and for good and valuable consideration, the sufficiency of which is agreed to by the Parties hereto, Kendall County, the Township and the City covenant, agree and bind themselves as follows,to wit: 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this paragraph 1. 2. The City shall perform all related project bidding, awarding, engineering, inspection, documentation and payment in regard to the resurfacing of certain parts of the Subject Road no later than May 15, 2018 (the "Kennedy Road Project"). The City shall perform all services as specified herein in compliance with state and federal laws and regulations. The City shall comply with all competitive bidding and selection requirements necessary for construction and completion of the Project pursuant to applicable state and federal laws. 3 3. Kendall County shall be responsible for reimbursing the City an amount not to exceed one hundred and sixty thousand dollars ($160,000.00) for the costs, which are budgeted for use on the Kennedy Road Project. Following completion of the Kennedy Road Project, Kendall County shall remit payment of one hundred and sixty thousand dollars ($160,000.00), or such lesser amount as described below, to the City within thirty (30) calendar days of written request of the funds. Should the project costs not rise above one hundred and sixty thousand dollars ($160,000.00), the County shall only be responsible for reimbursement of the lesser amount incurred by the City on said project. 4. During the course of construction of the Kennedy Road Project, the City shall ensure that each contractor and/or subcontractor performing work on the Project shall obtain and continue in force during the term of the Project, all insurance necessary and appropriate and that each contractor and/or subcontractor contracted with to perform work on the Kennedy Road Project shall name Kendall County and the City as an Additional Insured on a Primary and Non-Contributory basis with respect to all liability coverage. Further, all contractor and/or subcontractor liability and workers' compensation policies must include a waiver of subrogation in favor of Kendall County and the City. 5. In consideration for the above services, the City will permit Kendall County to utilize the Subject Road, as well as Bristol Ridge Road as a signed detour route for the Galena Road Bridge Project, which is expected to last six months and take place within the next five (5) years. Further, the City shall donate to Kendall County an approximately %2 acre right-of-way on the South side of Galena Road for use in the Galena Road Bridge Project. Kendall county shall prepare all necessary plats, legal descriptions and title work to enable such donation to take place. 4 6. The Township shall also permit Kendall County to utilize the portion of Bristol Ridge Road under its jurisdiction as a signed detour route for the Galena Road Bridge Project, which is expected to last six months and take place within the next five(5) years. 7. The parties hereby understand and agree that this Intergovernmental Agreement shall not require, nor confer, any additional responsibility on any of the parties to undertake maintenance, repairs or improvements to the Subject Detour Route roadways, except as are already provided by law or otherwise described in this Agreement. 8. Each Party shall hold harmless, indemnify and defend the other parties, including such party's past, present, and future board members, elected officials, insurers, employees, and agents from and against all liability, claims, suits, demands, proceedings and actions, including costs, reasonable fees and expense of defense, arising from, to, any loss, damage, injury, death, or loss or damage to property (collectively, the "Claims"), to the extent such Claims result from either 1) intentional, willful, wanton, reckless or negligent conduct by such indemnifying party in the use, maintenance, repair, and/or resurfacing of the Subject Road or 2) such indemnifying party's failure to adequately perform its obligations pursuant to this Agreement. However, no Party shall be indemnified hereunder for any loss, liability, damage, or expense resulting from its own intentional, willful, wanton, reckless or negligent misconduct. Nothing contained herein shall be construed as prohibiting The City, Township or Kendall County, its officials, directors, officers, agents and employees, from defending through the selection and use of their own agents, attorneys and experts, any claims, suits, demands, proceedings and actions brought against them. The City, Township and/or Kendall County's participation in their own defense shall not remove the other party's and/or Contractors and 5 Subcontractors' duty to indemnify, defend, and hold the other party harmless, as set forth herein. The City, Township and Kendall County do not waive their defenses or immunities under the Local Government and Governmental Employees Tort Immunity Act (745 ILCS 10/1 et seq.) or other such Acts by reason of indemnification or insurance. 9. Nothing in this agreement shall be interpreted to alter the parties'jurisdiction over any of the Subject Detour Route roadways. 10. Nothing in this Agreement shall be construed as to create a duty or responsibility on behalf of Kendall County to maintain, repair, replace, or otherwise control the Subject Road or the improvements completed thereon. 11. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than the parties and their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of such agreements. 12. Any notice required or permitted to be given pursuant to this Agreement shall be duly given if sent by fax, certified mail, or courier service and received. As such, all notices required or permitted hereunder shall be in writing and may be given by either(a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt. If to the County:County Engineer Kendall County Highway Department 6780 Route 47 Yorkville, Illinois 60560 6 With copy to: Kendall County State's Attorney 807 John Street, Yorkville, Illinois, 60560 If to the City: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 If to the Township: Jeff Corneils Bristol Township Highway Commissioner P.O. Box 165 Bristol, IL 60512 Or such address or counsel as any party hereto shall specify in writing pursuant to this Section from time to time. 13. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible,be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. 14. This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement. 15. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except as stated 7 herein, this agreement supersedes any other prior written or oral agreements between the parties about the subject projects and may not be further modified except in writing acknowledged by all parties; 16. This Agreement may be terminated by any party by providing thirty (30) days advance written notice to the other party. However, the parties shall not be permitted to cancel the agreement once the City has begun the process of improving the subject portion of Kennedy Road. Further, neither the Township nor the City shall be permitted to terminate the Agreement once the Galena Road Bridge Project begins construction. Once construction has begun, any obligations assumed by the City and Township herein shall survive any termination of this Agreement 17. Nothing contained in this Agreement, nor any act of Kendall County, the Township or the City pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or by third persons, to create any relationship of third party beneficiary, principal, agent, limited or general partnership,joint venture, or any association or relationship involving the County, Township and the City. 18. This Agreement shall be in full force and effect for a period of ninety-nine (99) years from the date of the last signature below unless: 1) it is agreed to terminate this Agreement in writing signed by all parties, or 2) it is cancelled pursuant to paragraph 18 above, or 3) the Galena Road Bridge Project is completed, at which time the Agreement shall be terminated. 19. This Agreement shall be effective upon approval by the respective legislative bodies of Kendall County, the Township and the City and the date of this Agreement shall be deemed as the last date of acceptance of this as provided herein below. 8 1 20. Kendall County, the Township and the City each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the above date. County of Kendall, a unit of local government United City of Yorkville, Kendall County, of the State of Illinois Illinois a municipal corporation By:6: Bj" I'V44-Y/Uy: Chair, Kendall County B6ard Mayor Date: l ( ' Date: A est• Attest: Pounty(Clerk City Clirk Bristol Township Road District, a unit of local government of Illinois n ` By: Commissioner, Bristol Township Road District Date: 12- Attest: T w ship Clerk 9 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2018-11 Wrigley EDP Project – Change Order No. 5 (Final) City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-11 Majority Consideration of Approval Consideration of Approval Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 5 (Final) for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Geneva Construction Co. entered into an agreement for a contract value of $400,504.10 for the above referenced project. Change Order Nos. 2, 3 and 4 adjusted the contract value to $429,881.79. The construction budget (Grant Amount) for this project is $586,438.00. Questions Presented: Should the City approve Change Order No. 5 (Final) which would decrease the contract amount by $5,973.10, bringing the total contract to $423,908.69? Discussion: Change Order No. 5 is a balancing change order that reflects the actual quantities installed on the project. The total value is $5,973.10. We are recommending approval of the Change Order No. 5 (Final). Action Required: Consideration of approval from the City Council for Change Order No. 5 (Final). Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 8, 2018 Subject: Wrigley EDP Project – Change Order No. 5 (Final) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2018-12 Fountain Village – Completion of Improvements City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-12 Majority Consideration of Contract Award Consideration of Bid Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the project at 10:15 a.m., February 8, 2018. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the value of the funds received to complete the improvements. We have also attached the agreement with First Midwest Bank for your information. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Wilkinson Excavating, Inc., 725 East LaSalle Street, Somonauk, IL 60552 in the amount of $130,455.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 8, 2018 Subject: Fountain Village – Completion of Improvements BIDS RECD 2/8/2018 ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITYPRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 REMOVE CONSTRUCTION DEBRIS LSUM 1 1,500.00$ 1,500.00$ 3,500.00$ 3,500.00$ 230.00$ 230.00$ 8,500.00$ 8,500.00$ 1,200.00$ 1,200.00$ 4,900.00$ 4,900.00$ 3,000.00$ 3,000.00$ 2 SWEEP DEBRIS LSUM 1 800.00$ 800.00$ 1,000.00$ 1,000.00$ 320.00$ 320.00$ 6,500.00$ 6,500.00$ 500.00$ 500.00$ 2,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ 3 REPAINT FIRE HYDRANT EA6 100.00$ 600.00$ 75.00$ 450.00$ 905.00$ 5,430.00$ 850.00$ 5,100.00$ 300.00$ 1,800.00$ 500.00$ 3,000.00$ 300.00$ 1,800.00$ 4 MANHOLE GROUTING-SANITARYEA1 275.00$ 275.00$ 150.00$ 150.00$ 1,407.00$ 1,407.00$ 950.00$ 950.00$ 300.00$ 300.00$ 3,000.00$ 3,000.00$ 500.00$ 500.00$ 5 MANHOLE LID REPLACEMENT-SANITARYEA1 172.00$ 172.00$ 200.00$ 200.00$ 210.00$ 210.00$ 850.00$ 850.00$ 250.00$ 250.00$ 900.00$ 900.00$ 250.00$ 250.00$ 6 STRUCTURE CLEANING-STORM EA2 172.00$ 344.00$ 150.00$ 300.00$ 180.00$ 360.00$ 450.00$ 900.00$ 300.00$ 600.00$ 500.00$ 1,000.00$ 500.00$ 1,000.00$ 7 RESET FRAME-STORM EA2 276.00$ 552.00$ 400.00$ 800.00$ 115.00$ 230.00$ 450.00$ 900.00$ 400.00$ 800.00$ 500.00$ 1,000.00$ 300.00$ 600.00$ 8 STRUCTURE ADJUSTMENT-STORM EA1 345.00$ 345.00$ 500.00$ 500.00$ 245.00$ 245.00$ 950.00$ 950.00$ 800.00$ 800.00$ 900.00$ 900.00$ 500.00$ 500.00$ 9 .INSTALL, REINSTALL OR REPAIR FILLETS IN STRUCTURE-STORM EA8 230.00$ 1,840.00$ 75.00$ 600.00$ 665.00$ 5,320.00$ 750.00$ 6,000.00$ 300.00$ 2,400.00$ 350.00$ 2,800.00$ 150.00$ 1,200.00$ 10 LOCATE & ADJUST STRUCTURE- STORM EA1 2,100.00$ 2,100.00$ 600.00$ 600.00$ 1,360.00$ 1,360.00$ 1,350.00$ 1,350.00$ 1,500.00$ 1,500.00$ 950.00$ 950.00$ 700.00$ 700.00$ 11 MANHOLE FRAME AND LID REPLACEMENT-STORM EA1 400.00$ 400.00$ 700.00$ 700.00$ 455.00$ 455.00$ 750.00$ 750.00$ 250.00$ 250.00$ 800.00$ 800.00$ 500.00$ 500.00$ 12 BACKFILL AROUND STRUCTURE EA1 300.00$ 300.00$ 150.00$ 150.00$ 1,280.00$ 1,280.00$ 350.00$ 350.00$ 400.00$ 400.00$ 600.00$ 600.00$ 200.00$ 200.00$ 13 INSTALL GRATE ON RISER LSUM 1 600.00$ 600.00$ 1,500.00$ 1,500.00$ 418.00$ 418.00$ 685.00$ 685.00$ 2,500.00$ 2,500.00$ 3,200.00$ 3,200.00$ 3,000.00$ 3,000.00$ 14 CB TYPE A 4'-DIAMETER TYPE 11 F & G EA1 3,200.00$ 3,200.00$ 3,000.00$ 3,000.00$ 2,530.00$ 2,530.00$ 2,300.00$ 2,300.00$ 5,500.00$ 5,500.00$ 3,300.00$ 3,300.00$ 3,000.00$ 3,000.00$ 15 RELOCATE INLET, TYPE A W/NEW TYPE 11 F & G EA1 1,150.00$ 1,150.00$ 1,500.00$ 1,500.00$ 2,100.00$ 2,100.00$ 1,500.00$ 1,500.00$ 2,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ 2,000.00$ 2,000.00$ 16 INVESTIGATE SETTLING AROUND STRUCTURE EA2 400.00$ 800.00$ 250.00$ 500.00$ 650.00$ 1,300.00$ 1,850.00$ 3,700.00$ 1,200.00$ 2,400.00$ 700.00$ 1,400.00$ 500.00$ 1,000.00$ 17 INSTALL RESTRICTOR EA1 600.00$ 600.00$ 500.00$ 500.00$ 1,710.00$ 1,710.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 3,900.00$ 3,900.00$ 2,000.00$ 2,000.00$ 18 INSTALL RIP RAP SY100 30.00$ 3,000.00$ 55.00$ 5,500.00$ 50.00$ 5,000.00$ 125.00$ 12,500.00$ 72.00$ 7,200.00$ 80.00$ 8,000.00$ 65.00$ 6,500.00$ 19 REPAIR BROKEN SPIGOTS EA8 800.00$ 6,400.00$ 500.00$ 4,000.00$ 989.00$ 7,912.00$ 1,000.00$ 8,000.00$ 900.00$ 7,200.00$ 650.00$ 5,200.00$ 500.00$ 4,000.00$ 20 STORM SEWER REMOVAL AND REPLACEMENT, 12" LF 100 60.00$ 6,000.00$ 45.00$ 4,500.00$ 55.00$ 5,500.00$ 75.00$ 7,500.00$ 85.00$ 8,500.00$ 125.00$ 12,500.00$ 150.00$ 15,000.00$ 21 SEAL LIFT PLUGS EA2 150.00$ 300.00$ 50.00$ 100.00$ 220.00$ 440.00$ 250.00$ 500.00$ 325.00$ 650.00$ 350.00$ 700.00$ 500.00$ 1,000.00$ 22 TYPE III BARRICADE INSTALLATION LSUM 1 3,500.00$ 3,500.00$ 1,200.00$ 1,200.00$ 710.00$ 710.00$ 1,000.00$ 1,000.00$ 3,100.00$ 3,100.00$ 36,000.00$ 36,000.00$ 1,000.00$ 1,000.00$ 23 PAVEMENT MARKINGS, LETTER & SYMBOL SF 70 6.00$ 420.00$ 6.00$ 420.00$ 46.00$ 3,220.00$ 30.00$ 2,100.00$ 22.00$ 1,540.00$ 18.00$ 1,260.00$ 10.00$ 700.00$ 24 PAVEMENT MARKINGS, 6" LF 100 4.00$ 400.00$ 2.00$ 200.00$ 12.00$ 1,200.00$ 15.00$ 1,500.00$ 11.00$ 1,100.00$ 8.00$ 800.00$ 2.10$ 210.00$ 25 PAVEMENT MARKINGS, 24" LF 40 6.00$ 240.00$ 7.50$ 300.00$ 45.00$ 1,800.00$ 35.00$ 1,400.00$ 44.00$ 1,760.00$ 31.00$ 1,240.00$ 10.00$ 400.00$ 26 STOP SIGN INSTALLATION EA1 300.00$ 300.00$ 200.00$ 200.00$ 180.00$ 180.00$ 650.00$ 650.00$ 1,200.00$ 1,200.00$ 700.00$ 700.00$ 750.00$ 750.00$ 27 PCC SIDEWALK REMOVAL AND REPLACEMENT SF 305 10.00$ 3,050.00$ 10.00$ 3,050.00$ 15.00$ 4,575.00$ 18.00$ 5,490.00$ 35.00$ 10,675.00$ 12.00$ 3,660.00$ 15.00$ 4,575.00$ 28 DETECTABLE WARNINGS SF 60 30.00$ 1,800.00$ 80.00$ 4,800.00$ 55.00$ 3,300.00$ 35.00$ 2,100.00$ 40.00$ 2,400.00$ 27.00$ 1,620.00$ 25.00$ 1,500.00$ 29 HMA PAVEMENT REMOVAL AND REPLACEMENT SY75 35.00$ 2,625.00$ 53.00$ 3,975.00$ 80.00$ 6,000.00$ 135.00$ 10,125.00$ 60.00$ 4,500.00$ 110.00$ 8,250.00$ 150.00$ 11,250.00$ 30 PCC CC&G REMOVAL LF 30 15.00$ 450.00$ 10.00$ 300.00$ 24.00$ 720.00$ 10.00$ 300.00$ 35.00$ 1,050.00$ 12.00$ 360.00$ 10.00$ 300.00$ 31 PCC CC&G B6.12 LF 100 40.00$ 4,000.00$ 35.00$ 3,500.00$ 40.00$ 4,000.00$ 65.00$ 6,500.00$ 45.00$ 4,500.00$ 35.00$ 3,500.00$ 30.00$ 3,000.00$ 32 RIVER BIRCH 6' TALL EA12 465.00$ 5,580.00$ 425.00$ 5,100.00$ 320.00$ 3,840.00$ 525.00$ 6,300.00$ 422.00$ 5,064.00$ 350.00$ 4,200.00$ 400.00$ 4,800.00$ 33APPLE SERVICEBERRY, 6' TALL EA3 534.00$ 1,602.00$ 400.00$ 1,200.00$ 360.00$ 1,080.00$ 525.00$ 1,575.00$ 440.00$ 1,320.00$ 550.00$ 1,650.00$ 450.00$ 1,350.00$ 34 LITTLE LEAF LINDEN, 3" CALIPER, BALLED AND BURLAPPED EA2 770.00$ 1,540.00$ 415.00$ 830.00$ 350.00$ 700.00$ 525.00$ 1,050.00$ 600.00$ 1,200.00$ 900.00$ 1,800.00$ 450.00$ 900.00$ 35 BEVERLY CRABAPPLE EA12 525.00$ 6,300.00$ 415.00$ 4,980.00$ 350.00$ 4,200.00$ 525.00$ 6,300.00$ 430.00$ 5,160.00$ 490.00$ 5,880.00$ 450.00$ 5,400.00$ 36 THORNLESS HONEY LOCUST, 3: CALIPEREA3 790.00$ 2,370.00$ 415.00$ 1,245.00$ 350.00$ 1,050.00$ 525.00$ 1,575.00$ 620.00$ 1,860.00$ 800.00$ 2,400.00$ 450.00$ 1,350.00$ 37 NATURALIZE BASIN 1 LSUM 1 45,000.00$ 45,000.00$ 55,000.00$ 55,000.00$ 49,000.00$ 49,000.00$ 28,000.00$ 28,000.00$ 55,000.00$ 55,000.00$ 20,000.00$ 20,000.00$ 50,000.00$ 50,000.00$ 38ALLOWANCE - ITEMS ORDERED BY ENGINEER UNIT 20,000 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ TOTAL BASE BID (Items 1 - 38) 130,455.00 136,350.00 149,332.00 166,750.00 169,179.00 174,370.00 156,235.00$ BID TABULATION FOUNTAIN VILLAGE COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLE52 Wheeler RoadBID TABULATIONENGINEER'S ESTIMATESugar Grove, IL 60554Newark, IL 60541725 East LsSalle StreetSomonauk, IL 60552904 East State Route 71P.O. Box 655WILKINSON EXCAVATING S&K EXCAVATINGCOPENHAVER CONSTRUCTION75 Koppie DriveGilberts, IL 60136JENSEN EXCAVATINGP.O. Box 1138Yorkville, IL 60560KENDALL EXCAVATINGP.O. Box 544Yorkville, IL 60560LEN COX & SONS EXCAVATING1203 Theodore StreetCrest Hill, IL 60403ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number PW 2018-13 Caledonia Subdivision – Completion of Improvement Status City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-13 Majority Consideration of Approval Completion of Improvement Status Brad Sanderson Engineering Name Department The purpose of this memo is to provide an update as to the status of the completion of the improvements for the development. Background: The City accepted the public improvements at their Council meeting on February 28, 2017. The developer then provided a one-year maintenance guarantee (value = $557,615.58) as required by City code to cover any additional deficiencies. EEI re-inspected the development in the fall of 2017 and issued a punchlist with several outstanding items (see attached). Many of the items were completed, however the following items remain:  Bituminous surface course crack routing and sealing  Replacement of dead or removed trees in parkway  Removal of voluntary/nuisance trees growing in Lot A Detention Basin The crack routing/sealing and tree replacement need to be completed in appropriate weather conditions. The maintenance guarantee that is on file will expire on February 28, 2018. Discussion: Staff has reviewed the situation and have determined that the following options are available: 1. Require that the developer renew the letter of credit at full value with a new expiration date. We would recommend an expiration date of July 1, 2018 if this were chosen. If the developer refuses, call the full letter of credit. 2. Require that the developer provide a new letter of credit with a reduced value to cover the remaining work items. We would recommend a value of $60,000 and an expiration date of July 1, 2018. 3. Call the full letter of credit and complete the work in the Spring. If the direction is to call the letter of credit, staff would prepare a letter of default and issue it to the developer. This would be the first step in officially calling the letter of credit and afford the developer an additional sixty (60) days to complete the required improvements, or until the end of April before the City moves to call the security. Staff is recommending proceeding with option No. 2. Action Required: Staff is requesting direction on how to proceed. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 1, 2018 Subject: Caledonia CorneilsBoombahRyanLaurenCaledoniaShadow WoodPinewoodLongviewCommercialFontanaEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conLOCATION MAPDATE:JANUARY 2017United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usCALEDONIAUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1231PATH:H:/GIS/PUBLIC/YORKVILLE/2012/YO1231- CALEDONIA.MXDFILE:fffääNORTHPhase Boundaries600 0 600300 FeetPhase 2Phase 1Phase 2 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number PW 2018-14 Kennedy Road Shared Use Path (ITEP) City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-14 Majority Consideration of Approval Consideration of Authorizations No. 4 and 5 Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number PW 2018-15 Potential 2018 Federal RTP Applications City Council - February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-15 Majority Approval See attached memo. Erin Willrett Administration Name Department Overview The federal “Recreational Trail Program” (RTP) is a competitive grant reimbursement program. It is a federally funded program that requires local matching funds from an eligible project sponsor. The program provides funding assistance for acquisition, development, rehabilitation and maintenance of both motorized and non-motorized trails or a combination of either. This program is administered through the Illinois Department of Natural Resources. IDNR’s Federal RTP application period began on January 1, 2018 ends on March 1, 2018. Site visits and review of proposals will be conducted approximately April 1, 2018 – July 1, 2018. The Review and Selection Period should take place after that time frame with an announcement of selected projects in the spring 2019. Funding Applicants may apply for up to $200,000 maximum per project in federal RTP funds. However, there is no maximum grant award amount set for acquisition projects and for motorized projects. Approximately $1,500,000 will be awarded this cycle. Federal funds will provide reimbursement up to 80 percent on approved projects. The required 20 percent local match is the responsibility of the project sponsor. If the project is selected for funding, there is a Grant Award Fee of 1% of the total funding assistance awarded with a maximum fee of $5,000. There is an application fee of ¼ of 1% (0.0025%) of the grant request. There is a minimum fee of $100 and a maximum fee of $300. Utilizing federal funds for right-of-way and easement acquisition costs will lengthen the time required for the project significantly as these activities require federal authorization before proceeding. A public hearing is required to solicit public review and comments on the creation of a new trail within a linear corridor. The Notice of Hearing must be advertised in a local newspaper of general circulation at least seven days prior to the Hearing date. Minutes of the Hearing, along with written comments received and a copy of the newspaper notice must be submitted as part of the application. The public hearing for the ComEd Trail project will take place during the City Council meeting on February 27, 2018. Because the City is only public applying for land acquisition costs for the Fox Road project, no hearing is required for that application. Project Evaluation and Review Criteria All federal RTP projects must be selected through a competitive process. The following criteria will be used by the Department for evaluating and ranking grant applications. Each criterion indicates the weighting that will be given to that criterion. Memorandum To: Public Works Committee From: Brad Sanderson, EEI; Erin Willrett, Assistant City Administrator; Bart Olson, City Administrator CC: Date: February 20, 2018 Subject: Potential 2018 Federal RTP Applications 1. Projects of high need (20%), taking into account: a. Trail significance − the estimated users that will be attracted to the trail/trail site; will it potentially be of interstate, State, regional or local importance; b. Geographic distribution – will the proposed project, considering the trail type and proposed users of the trail or site, be the first in the county, area or region; and c. Population served. 2. Project concept and quality (55%), taking into account: a. Project type. The following will be considered in the priority listed: i. acquisition of land for new trails/trail sites; ii. initial development of trails/trail sites; iii. additional development of existing trails/trail sites; and iv. renovation of existing trails/trail facilities; b. Trail length; c. Proposed project cost per mile; d. Diversity of trail use; e. Scenic quality of the trail corridor or the trail site; f. Availability of necessary amenities/support facilities, such as drinking water, restrooms and parking; and g. Project sponsor maintenance capabilities and projects having the most long-term, stable management potential. h. Environmental suitability of the proposed trail/trail site (5%). i. Local support for the proposed project (5%). j. Local financial contribution (5%). k. Overall program suitability (10%). l. Penalty Factors − Deduct up to 25% m. Consideration is given to the applicant's past performance in completing Department grant projects or unresolved project violations, maintenance history of existing sites, and administrative considerations (such as application completeness and response time during the application process). Potential Projects Staff has identified two potential projects which we have investigated further. The projects are as follows:  Fox Road Multi-Use Path from IL 47 to Hoover Forest Preserve – land acquisition costs only.  ComEd Multi-Use Path from Kingsmill Street to Riverfront Park – max $200,000 The City also applied for ITEP funding for both of these projects. This grant can be used as part of the local share amount toward the ITEP grant. If the City does not receive ITEP funding and does receive Federal RTP funding, there is time to evaluate how to move forward. There is approximately a 1-year review for this grant award. Before the City is awarded the grant, a contract is signed. This contract would come before the City Council for approval. Further detail about each project is provided on the following pages. Fox Road Multi-Use Path Project Perimeters (Logical Termini): IL Route 47 west to Hoover Forest Preserve Entrance Existing Supportive Plans that references project: Kane/Kendall Council of Mayors 2017 Bicycle Planning Map Yorkville Trail Map (no date listed) Yorkville Integrated Transportation Plan (2009) Yorkville Comprehensive Plan (2016) Easement or Land Acquisition Required: Right of Way and Easement would need to be acquired along the length of the project. Brief Description: This path would provide a safe route for cyclists and pedestrians to travel to and from the downtown area to City and County subdivisions without walking/biking on Fox Road that would eventually lead to Hoover Forest Preserve. This would also give pedestrians and cyclists a safe alternative to an on-street option. This would be the first leg of a very important regional trail. Hoover Forest Preserve is a regional destination. It is the home course for the Yorkville Foxes boys and girls cross country teams, a county wide outdoor education center and meeting center. In addition, the preserve has 400+ acres to explore along the Fox River. It is the home course for the Yorkville Foxes boys and girls cross country teams, a county wide outdoor education center and meeting center. In addition, the preserve has 400+ acres to explore along the Fox River. In the long term, this trail would bring the City’s regional trail system closer to the Eldamain Road Bridge project, which is expected to have its own trail system. It is expected that the Eldamain Rd Bridge project will bring the entire trail system very close to the Silver Springs State Park. Benefits: Over 911 homes would be directly connected to this trail, through neighborhood streets. This trail would allow residents of the River’s Edge subdivision, White Oak, and Fox Glen, which contain over 330 homes, new access to the regional trail network. In the opposite direction, this trail would provide direct trail access to Hoover Forest Preserve’s trail system for the majority of the City. Concern: ROW and land acquisition is a timely and costly process. Estimated Land Acquisition Cost: Total Cost: $1,106,620 Grant amount: $885,296 Local Share: $221,324 ComEd Multi-Use Path Project Perimeters (Logical Termini): Kingsmill Street to Riverfront Park Existing Supportive Plans that references project: Kane/Kendall Council of Mayors 2017 Bicycle Planning Map Yorkville Trail Map (no date listed) Yorkville Integrated Transportation Plan (2009) Yorkville Comprehensive Plan (2016) Easement or Land Acquisition Required: None. Currently have an easement agreement with ComEd for the land the multi-use path is proposed to be constructed upon. Brief Description: Proposed project will complete a multi-use trail gap through a beautiful wooded, stream-lined area that is not along a major arterial roadway (IL 47). The proposed multi-use ComEd path allows the City to plan for an active path through a natural area that has been set aside for the intent of recreational use. This will encourage north south travel in a growing and also throughout an established residential area. It will also provide access to an additional recreational area along the Fox River front and a connection to the downtown commercial corridor. The culverts and bridges that will be installed along the path will also provide a drainage benefit to the naturalized area. Benefits: This trail would allow new, direct access to the regional trail system for over 1,555 homes. This path will be much more picturesque than the Route 47 path. Concern: When the Route 71 expansion project occurs in the next 2-5 years, residents of Raintree Village, Windett Ridge, Country Hills, and Prestwick will be able to connect to the regional trail system through the Route 71 trail. So, the ComEd trail would somewhat duplicate an existing regional trail service. Estimated Cost: Total Cost: $2,555,420 Grant amount: 200,000 Local Share: $2,355,420 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #8 Tracking Number PW 2018-16 MFT Supplemental Appropriation and Revised Estimate of Cost City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-16 Majority Approval Seeking approval for additional appropriation for bulk rock salt Eric Dhuse Public Works Name Department Summary Due to our salt storage constraints, the number of times we have had to salt, and the relative low price of bulk rock salt I recommend that we appropriate an additional $50,000.00 for the purchase of bulk rock salt. Background At this time, we have very limited room for salt storage here at Public Works and we have no additional salt storage available at the Kendall County Highway Department, where we are currently at our limit of 1000 tons. Our storage here at PW consists of a lean-to that can hold approximately 500 tons of salt that is somewhat protected, with an additional 200-300 tons that can be placed directly adjacent to the building, but not protected from the elements. During the snow season, we like to keep as much salt under protection to keep it from caching together and forming large chunks that we can’t break apart easily. In addition to the normal storage constraints, we had the problem of having nowhere to put the salt if we had any leftover due to a mild winter since we were completely full at the County and that we use the lean-to for covered storage for our summer materials such as mulch, black dirt, sand, and for storing sweepings until we can haul them away. To limit our potential storage problems this summer, I decided to only appropriate enough salt that would be used throughout a normal winter. Well, we have blown past our 1000 ton original order plus our 20% additional overage (200 tons) that we are allotted by IDOT. In addition, we have ordered and received 300 tons to deal with last week’s constant snow. With 45-50 days of potential salt usage left to go this winter, we will need more salt. The question becomes, how much salt is enough for the rest of the winter? Recommendation In the FY18 budget, we have $140,000 budgeted for salt. Our initial appropriation was for $60,000 which leaves us with $80,000 remaining before we would go over budget. Our current expenditures that were approved by IDOT are $57,660. The additional 300 tons has not been formally approved and neither have any future purchases. I have talked to IDOT regarding the 300 tons and future purchases; their suggestion was to submit a supplemental appropriation and revised estimate of cost. Both of these documents are attached for your review, discussion and action. This has happened a few times in the past during extreme winters, and each time IDOT has approved our revised estimate and supplemental appropriation. I recommend that we appropriate an additional $50,034.50 for bulk rock salt. I also recommend that we purchase all the salt we can and store it at PW to take advantage of the price of $48.05/ton. I believe after this year, we will see a sharp increase in salt price for next year. I Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: February 13, 2018 Subject: MFT supplemental appropriation for salt will gladly sacrifice summer storage to save thousands on our salt purchase next year. At $48.05/ ton, our 300 tons we have already ordered will cost $14, 415 which leaves us $35,585 or an additional ~740 tons of salt that we can purchase if needed or if the council agrees that we should buy now at the known low price. I would ask that this be placed on the February 20, 2018 public works committee agenda for discussion. If you have any questions or need further information please let me know. Printed 2/14/2018 BLR 14230 (Rev. 07/15/13) Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Council of the (Council or President and Board of Trustees) United City of Yorkville , Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $50,035.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2017 (Date) to April 30, 2018 . (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa , Illinois. I, Clerk in and for the United City (City, Town or Village) of Yorkville , County of Kendall hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council at a meeting on February 27, 2018 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of . (SEAL) Clerk (City, Town or Village) Approved Regional Engineer Department of Transportation Date Local Public Agency: County: Maintenance Period arms, poles, wire, tape, - system ballasts, photocells, lenses, - 15,000.00 Maintenance of an existing street light IIA maint. Supplies such as bulbs - - - Misc. Permanent Street Patching IIA Surface Hot Mix TON 370.00 54.00 19,980.00 19,980.00 - etc.- couplers, housings, fuses, - - Operation of an existing street light system I Electricity - 135,000.00 7,750.00 7,750.00 for Bulk Rock Salt - Salt Storage Rental I Building Space Rental LS 1.00 7,750.00 110,034.50 110,034.50 - Snow Removal I Bulk Rock Salt TON 2290.00 48.05 7,500.00 7,500.00 - Brackets and Hardware EA 150.00 50.00 7,500.00 7,500.00 Sign Posts and Anchors EA 100.00 40.00 4,000.00 4,000.00 Signs, Posts, and Hardware IIA Various Signs EA 150.00 50.00 - - filling Cold Patch Bituminous Premix for temporary pothole IIA Bituminous Premix TON 150.00 105.00 15,750.00 15,750.00 (No. Description) Item Unit Quantity Price Cost Maintenance Maint. Group Insp. Req. For Group I, IIA, IIB, or III Est Total Operation Unit Item Operation Cost Municipal Estimate of Maintenance Costs Kendall 5/1/2017 to 4/30/2018 Section Number: Estimated Cost of Maintenance Operations 17-00000-00-GM supplemental United City of Yorkville Printed on 2/14/2018 1:29 PM BLR 14231(Rev 02/18/14) Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspections Submitted: Approved: 272,480.00 - - - Totals: Maintenance Maint Eng Date Date Municipal Official Title Regional Engineer Total Estimated Maintenance Engineering Cost - Total Estimated Maintenance Cost 322,514.50 272,480.00 - 272,480.00 272,480.00 - Total Estimated Maintenance Operation Cost 322,514.50 Estimated Cost MFT Portion Other Funds - - - - - - - - - - - - - - Bulk Rock Salt Bid Through CMS - Printed on 2/14/2018 1:29 PM BLR 14231(Rev 02/18/14) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #9 Tracking Number PW 2018-17 IL Rt 71 Improvements City Council – February 27, 2018 PW - 2/20/18 Moved forward to CC consent agenda. PW 2018-17 Majority Consideration of Approval Consideration of Agreement Brad Sanderson Engineering Name Department Attached is the draft City-State Agreement from IDOT for the above referenced project. The intent of the agreement is to summarize the anticipated costs and outline the maintenance responsibilities to the City for the project. Currently, IDOT is projecting a Spring 2018 letting and a Fall 2018 construction start. The total local share is anticipated to be $435,850 as described on page 4 of the agreement. Note that the local share costs include the water main and sanitary sewer costs which were not included in the previously approved Letter of Understanding (attached). The water main and sanitary sewer costs were anticipated and have been budgeted. The agreement is generally consistent with recent similar IDOT documents. IDOT is requesting approval of the City-State Agreement along with the passing of the required ordinances and resolutions. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 8, 2017 Subject: IL Rt 71 Improvements Summary Budgetary update for the Illinois Route 71 project, regarding project costs allocated to the City-Wide Capital (23), Water (51) and Sewer (52) Funds. To be read in conjunction with the project materials presented by Engineering Enterprises, Inc. Background Below is a summary of previously budgeted Route 71 project costs compared to the revised figures presented by EEI pursuant to the intergovernmental agreement with the State of Illinois. City-Wide Capital (23) Fund The FY 2018 budget document shows the sidewalk, shared use path and road lighting portion appropriated in fiscal years 2019 & 2020, in the amount of $55,200. The total budgeted project cost of $110,400 matches the May 2011 memorandum of understanding from IDOT, a copy of which is included in your packet. Based on the recent agreement with the State, these figures have been revised downward to approximately $91,000, and will be spread out over the next three fiscal years (FY 2019 thru 2021). This revision will be noted in the upcoming FY 2019 budget draft, and will result in a budgetary savings of $19,400 to the City-Wide Capital Fund. Water (51) Fund The current year budget shows the water infrastructure improvement portion (construction engineering & construction) of this project allocated over fiscal years 2019 & 2020, in the amounts of $302,400 and $75,600, respectively; for a total of $378,000. These budgeted numbers also included water infrastructure improvements in the Fox Highlands subdivision, which are slated to be done concurrently with the State project. Revised cost estimates now show the combined cost of the water portion of this project to increase by $155,500, in comparison to the prior year’s budget document. The water portion of the Route 71 project, which includes infrastructure improvements in Fox Highlands, will budgeted in the upcoming fiscal year in the amount of $533,500. Sewer (52) Fund The FY 2018 budget shows the sewer infrastructure improvement portion (construction engineering & construction) of this project allocated over fiscal years 2019 & 2020, in the amounts of $142,560 and $35,640, respectively; for a total of $178,200. Based on the updated agreement with the State, these figures have been adjusted slightly upward to $189,000, which is an increase of $10,800. Costs related to the sewer infrastructure portion of this project are slated to be budgeted in the upcoming fiscal year in the amount of $189,000. Recommendation Informational item. Memorandum To: Public Works Committee From: Rob Fredrickson, Finance Director Date: February 14, 2018 Subject: Route 71 Project Budget Update Contract 66D24 Agreement JN 318001 1 FAP 311 (IL 71) Section (1)R,I Kendall County Reconstruction to a 4-lane section with raised median Job No. C-93-017-14 Contract No. 66D24 Agreement JN 318001 AGREEMENT This agreement is entered into by and between the State of Illinois, through its Department of Transportation, hereinafter called the STATE, and the United City of Yorkville of Kendall County, Illinois, hereinafter called the CITY. WHEREAS, the STATE is an agency of the state government and the CITY is a unit of local government authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act 5ILCS 220, et seq, and the Illinois Constitution Article VII, Sec. 10. WHEREAS, to facilitate the free flow of traffic and ensure safety to the traveling public, the STATE and CITY are desirous of reconstructing IL Route 71 (identified as Stagecoach Trail within the CITY) from IL 47 to just east of IL 126. Work will include removal of the existing pavement and construction of new pavement to provide two lanes in each direction with a raised curb median, curb and gutter, drainage improvements, bicycle and pedestrian accommodations, and safety improvements. Traffic signals will be improved at IL 47 and replaced at IL 126. Termini of the subject project are approximately from the intersection of Illinois 47 with Illinois 71 to just east of the intersection of Illinois 126 with Illinois 71. The gross length of the project is 6,740 feet. The subject project is hereby identified under FAP 311 (IL 71), State Section (1)R,I, Job No. C-93-017-14 and Contract No. 66D24 (see project location map attached hereto as Exhibit # 1). WHEREAS, the STATE is to apply Federal National Highway Performance Program (NHPP) funds toward financing this project. Application is at an 80 percent federal and 20 percent STATE matching formula. WHEREAS, the existing subject portion of IL 71 consists of a two lane section (one lane in each direction) with median and auxiliary lanes at some intersections. Most of this section has an existing rural cross section with a combination of paved and aggregate shoulders and open roadside drainage ditches. Curb and gutter with enclosed drainage has been installed at some spot locations. WHEREAS, the purpose of this agreement is to provide a general description to the scope of work proposed with the subject project. All desired specific details of type of work, locations, design dimensions, elevations, item quantities and materials are to be obtained from the related project design plan sheets which serve as a supplement to this agreement. The said plans have been provided to the CITY for its review, comment and concurrence. Additional purposes Contract 66D24 Agreement JN 318001 2 of this agreement are to provide estimated costs, cite cost sharing participation between the STATE and CITY, determine responsibilities of funding, commitments to payments, and define jurisdictional and maintenance responsibilities of various roadways, utilities and appurtenances relating to the subject project. WHEREAS, the proposed scope of work for the subject project is as follows: A. Mainline IL 71 Reconstruction - (80% FEDERAL/20% STATE Cost): Proposed is the removal of existing pavement and construction of new Portland cement concrete pavement. Two 12 foot through lanes in each direction will be provided. A raised curb median will be constructed with dedicated left turn lanes as appropriate and right turn lanes are proposed in addition where they are warranted. Storm sewer and barrier curb and gutter will be constructed along the median and edge of pavement throughout the project limits. Hot-Mix Asphalt (HMA) widening and resurfacing will be used at the ends of the project to transition into the existing pavement and shoulder widths. B. Reconstruction of IL 126 intersection with IL 71 - (80% FEDERAL/ 20% STATE Cost): The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. Drainage and other improvements extend further along IL 126 as shown in the plans. C. Reconstruction of Local Roads Intersecting IL 71 - (80% FEDERAL/ 20% STATE Cost): Improvements are required on the adjoining local roads to match width and profile changes proposed on IL 71. The local road intersections to be included are as follows: a. IL 71 at Walnut Drive – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. b. IL 71 at Village View Drive – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. c. IL 71 at Candleberry Lane – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. d. IL 71 at Raintree Road – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. e. IL 71 at Country Hills Drive – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. Resurfacing will extend south to the intersection of Country Hills Drive with Greenfield Turn/Clover Court. Curb and gutter, sidewalks, and ditches will be reconstructed. f. IL 71 at Identa Road – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. g. IL 71 at Wing Road - The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. D. Upgrade or Replace Existing Traffic Signals - (80% FEDERAL/20% STATE Cost): Contract 66D24 Agreement JN 318001 3 a. Traffic signals will be upgraded in the northeast and northwest quadrants of the intersection of IL 47 with IL 71. Both routes are under STATE jurisdiction so no CITY cost participation is required. b. Traffic signals will be replaced at the intersection of IL 126 with IL 47. Both routes are under STATE jurisdiction so no CITY cost participation is required. E. Highway Lighting – (100% CITY Cost): At the intersection of IL 126 with IL 71 four luminaires will be installed in combination with traffic signal installation and two will be installed on new light poles. At the intersection of IL 47 with IL 71 one luminaire will be installed in combination with traffic signal installation in the northeast quadrant of the intersection. All lighting will be at 100 percent CITY cost. F. Emergency Pre-emption Units – (100% CITY Cost): Emergency pre-emption detectors and amplifiers will be installed as needed to serve all traffic signals within the project limits. G. Shared Use Path - (80% FEDERAL/20% CITY): An 8 to 10 foot wide asphalt surfaced path for shared bicycle and pedestrian use will be constructed along the south side of IL 71 from approximate STA 517+60 to 571+02 and along the north side of IL 71 from approximate STA 571+02 to 585+00. Shared use path will be constructed to connect all quadrants and crossings at the intersection of IL 126 with IL 71. All shared use path construction will be at 20 percent CITY cost participation. H. Sidewalk – (Variable Cost): a. Removal and Replacement of Existing Sidewalk - Approximately 2,900 square feet of existing sidewalk will be removed and replaced at 100 percent STATE cost. b. Proposed new sidewalk – Approximately 2,900 square feet of proposed sidewalk will be constructed at 20 percent CITY cost participation. I. City Utility Relocation – (100% CITY Cost): Relocation of CITY owned utilities will be at 100% CITY cost. J. Land Acquisition – (100% STATE Cost): The STATE will pay 100 percent of all costs for land acquisition required for the project, including acquisition required for shared use path and sidewalk. K. All other work necessary to complete the project will be performed in accordance with the approved plans and specifications. WHEREAS, the CITY is desirous of the said IL 71 project in that same will be of immediate benefit to CITY residents and permanent in nature. WITNESSETH: NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: Contract 66D24 Agreement JN 318001 4 1. The above stated recitals are incorporated herein by reference, as if full set out herein. 2. The STATE agrees to make the surveys, prepare the plans and specifications, obtain right of ways, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the plans, specifications, and contract. 3. The STATE agrees to pay all land acquisition, construction and engineering costs subject to reimbursement by the CITY as hereinafter stipulated below. Construction Work Item Cost Mainline IL 71 and intersecting $16,150,000 12,920,000 80.0%3,230,000 20.0%0 0.0% side road reconstruction Traffic Signals $350,000 280,000 80.0%70,000 20.0%0 0.0% Highway Lighting $35,000 0 0.0%0 0.0%35,000 100.0% Emergency Pre-emption Units $12,000 0 0.0%0 0.0%12,000 100.0% Shared Use Path $160,000 128,000 80.0%0 0.0%32,000 20.0% and new sidewalk Sidewalk Removal $10,000 8,000 80.0%2,000 20.0%0 0.0% and Replacement City Utilities $300,000 0 0.0%0 0.0%300,000 100.0% subtotal 13,336,000 3,302,000 379,000 Engineering (15%)56,850 Totals $17,017,000 13,336,000 3,302,000 435,850 Federal Cost State Cost City Cost 4. The CITY’s participation shall be predicated on the percentages shown above for the specified work. CITY cost shall be determined by multiplying the final quantities times bid Contract 66D24 Agreement JN 318001 5 unit prices of the awarded contract, plus an additional 15 percent for preliminary and construction engineering. 5. The CITY agrees to pass and approve a resolution appropriating $440,000 to reimburse the STATE for the work as described in this agreement. A copy of the ordinance is attached hereto as Exhibit #2. 6. The CITY agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit #2 proves to be insufficient to cover said cost. 7. The CITY agrees that upon receipt of the first and subsequent progress payments made to the CONTRACTOR, the CITY will pay to the STATE from any funds allotted to the CITY, an amount equal to the CITY share $440,000 divided by the estimated construction costs, $17,000,000 multiplied by the actual progress payment made to the CONTRACTOR until the entire obligation incurred under this AGREEMENT has been paid. The CITY’s actual monetary reimbursement obligation to the STATE will be based upon the final quantities and bid unit prices of the awarded contract. 8. Upon final inspection of the improvement and so long as IL 71 (Stagecoach Trail) remains and is used as a state highway, the STATE agrees to retain jurisdiction and will maintain or cause to be maintained all traffic lanes, including turn lanes, and curb and gutter that adjoins these traffic lanes and any stabilized shoulders and/or roadside drainage ditches that serve the state highway. This includes box culverts and pipe culverts that are part of the roadside drainage system of IL 71. 9. It is mutually agreed by the STATE and the CITY that all CITY owned streets that intersect IL 71 and are impacted and thereby reconstructed by the STATE due to the highway project, will remain under the jurisdiction of the CITY at all times. 10. The CITY agrees to maintain the entire right of way outside of that maintained by the STATE. This includes but is not limited to, CITY utilities, landscaping, sidewalks, shared use paths, parkways, crosswalks and stop line/stop bar markings. Maintenance includes, but is not limited to, all cost of material and labor for repair and/or replacement of surfaces, path or sidewalk signing and marking, mowing, landscaping, drainage, snow and ice removal, clearing of debris and trash, and removal of graffiti. 11. The CITY agrees, upon completion of the project, to maintain all storm sewers and appurtenances by performing those functions necessary to keep the sewer in serviceable condition, including cleaning sewer lines, inlets, manholes, and catch basins along with repair and/or replacement of inlet, manhole, and catch basin frames, grates, or lids. The CITY further agrees to repair and/or reconstruct structural failures to a maximum of 12 feet between adjacent inlets, manholes, or catch basins. 12. The STATE agrees to assume responsibility for repairs and/or reconstruction of the storm sewer system that exceeds the routine maintenance requirements of the CITY, as cited in the above paragraph. Contract 66D24 Agreement JN 318001 6 13. The CITY agrees that no future storm sewer connection or additional water discharge will be added to the storm sewer system that is being constructed as part of this project. The CITY agrees to obtain a permit from the STATE prior to routing any additional discharge to storm sewer system constructed as part of this contract. 14. Upon acceptance by the STATE of the traffic signal work included herein the responsibility for maintenance and energy for signals and preemption devices shall continue to be as outlined in the Master Agreement executed by the STATE and the CITY on April 25, 2011. All existing traffic signals are being replaced or upgraded. No additional traffic signals are being installed at new locations under this contract. 15. The CITY agrees to assume all maintenance and energy costs for all roadway lighting that is to be constructed as part of this project. 16. It is mutually agreed that by the execution of this agreement and under the penalty of perjury, the CITY, doing business as a governmental entity, certifies that its correct federal identification number (FEIN) is 36-6006169. The CITY agrees to assume full responsibility for providing or causing to provide all funds required to pay the local share of cost participation in the subject project. 17. The CITY agrees to provide, prior to the STATE’s advertising for the work to be performed hereunder, a letter, resolution, or signed plan approval indicating its review and approval of the STATE’s plans and specifications for the subject project. 18. The CITY agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along IL 71 from IL 47 to IL 126 without the consent of the STATE. 19. The CITY agrees to exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 20. The CITY agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway’s jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. Relocation of CITY utilities included in the plans is at 100% CITY cost as outlined in item I. 21. The CITY has adopted and will put into effect an ordinance requiring that parking along IL 71 be prohibited within the limits of the United City of Yorkville, a copy of which is attached hereto as Exhibit 3. 22. The CITY has adopted and will put into effect an appropriate ordinance, prior to the STATE’s advertising for the work to be performed hereunder, regulating encroachment along the state highway. A copy of the ordinance is attached hereto as Exhibit 4. 23. Prior to the STATE’s advertising for the work to be performed hereunder, the disposition of encroachments will be cooperatively resolved with representatives from the CITY and the STATE. Contract 66D24 Agreement JN 318001 7 24. The CITY will continue to enforce an existing ordinance prohibiting the discharge of sanitary sewage and industrial waste water into any storm sewers along the state highway, a copy of which is attached hereto as Exhibit #5. 25. The STATE agrees to invite representatives of the CITY to mutually inspect the completed project prior to the STATE’s final approval of the work. 26. It is mutually agreed that obligations for the STATE and CITY will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or federal funding sources fail to appropriate or otherwise make available funds for this contract. 27. The STATE and CITY mutually agree that any work to be performed by other than CITY and/or STATE forces is subject to the Prevailing Wage Act, 820 ILCS 130/1 et seq. (“Prevailing Wage Act”). The STATE agrees to fully comply with all applicable requirements of the Prevailing Wage Act, and the STATE agrees to notify all contractors and subcontractors that the work performed pursuant to this Agreement shall be subject to the Prevailing Wage Act. In the event the STATE fails to comply with the notice requirements set forth in this paragraph, the STATE shall solely be responsible for any and all penalties, fines and liabilities incurred for contractors and/or subcontractors’ violations of the “Prevailing Wage Act”. 28. The STATE and CITY mutually agree that the STATE’s contractors and/or subcontractors shall not discriminate on the basis of race, color, national origin or sex in performance of this agreement. The STATE agrees to carry out applicable requirements of 49 CFR Part 26 in the award and administration of the STATE assisted contracts. Failure by the STATE to carry out these requirements is a material breach of this agreement, which may result in the termination of this agreement or such remedy as the STATE deems appropriate. 29. This Agreement represents the entire Agreement between the parties and supersedes any prior written or oral agreements between the parties regarding these specific components of this section of IL Route 71 as constructed under Contract 66D24. Previous agreements pertaining to other aspects of this section of highway, such as the referenced Master Traffic Signal Agreement, shall remain in full force and effect. This agreement may not be modified except in writing acknowledged by both parties. 30. Neither party shall assign, sublet, sell or transfer its interest in this Agreement without the prior written consent of the other. 31. This Agreement shall be construed in accordance with the law and Constitution of the State of Illinois and if any provision is invalid for any reason, such invalidations shall not render invalid other provisions which can be given in effect without the invalid provision. 32. This Agreement is executed in duplicate and each party shall retain one (1) completely executed copy, each of which is deemed as an original. 33. This agreement and the covenants contained herein shall be null and void in the event the contract covering the construction work, contemplated herein, is not awarded by December 31, 2020. Contract 66D24 Agreement JN 318001 8 34. This agreement shall be binding upon and inure to the benefit of the parties, their successors and assigns. 35. This agreement is passed and approved by the Mayor and City Council of The United City of Yorkville of Kendall County, Illinois and the State of Illinois, through its Department of Transportation. Executed on Behalf of the United City of Yorkville of Kendall County, Illinois, on this ______ day of ______________________________, 2018. APPROVED: ATTEST: _______________________________ ______________________________________ Gary Golinski, Mayor of United City of Yorkville Beth Warren, City Clerk _______________________________ ______________________________________ Date Date Executed on Behalf of the State of Illinois, Department of Transportation ________________________________________ Kevin F. Marchek, P.E. Region Two Engineer ________________________________________ Date FAP 311 (IL 71) Section (1)R,I Kendall County Reconstruction of IL 71 from east of IL 47 to east of IL 126 Job No. C-93-017-14 Contract No. 66D24 Agreement JN 318001 PLAN APPROVAL WHEREAS, in order to facilitate the improvement of FAP Route 311 (IL 71) , State section (1)R,I, the United City of Yorkville hereby approves the State’s plans and specifications, as submitted to the City insofar as they apply to the interests of the City. APPROVED this ____________ day of _______________, 2018. By: _______________________________ Title: ______________________________ Resolution No. 2018-____ Page 1 Resolution No. 2018-____ A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND ILLINOIS DEPARTMENT OF TRANSPORTATION ILLINOIS ROUTE 71 (STAGECOACH TRAIL) (Job No. C-93-017-14) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City desires to enter into an Intergovernmental Agreement for Federal Participation with the State of Illinois through its Illinois Department of Transportation that will provide funding for roadway improvements on Illinois Route 71 from Illinois Route 47 to just east of Illinois Route 126; and, WHEREAS, the Illinois Department of Transportation has proposed an Intergovernmental Agreement that will establish the cost sharing for this project with the City’s local share being $435,850; and, WHEREAS, the City to indicate the availability of funding for this project shall set aside those funds necessary from its City-Wide Capital, Water and Sewer Funds. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the AGREEMENT (JN 318001) for Job Number C-93-017-14, that is attached hereto and made a part hereof by reference as Exhibit A, between the State of Illinois acting by and through its Department of Transportation and the City be and is hereby approved and that Mayor Gary J. Golinski is hereby authorized to execute said Agreement on behalf of the City. Section 2: That the City shall appropriate the City’s local share of the project costs in the amount of $435,850 and any additional funds that may be required. Section 3: That this resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of __________________, 2018 ______________________________ CITY CLERK Resolution No. 2018-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of __________________, 2018 ______________________________ MAYOR #* #* #* #*#* #* #* ILLINI DR 047-2534 047-2542 047-2525 047-2527 047-2533 YORKVILLE ¬«71 ¬«47 ¬«126 LEGIONHIGHPOINT WALSH DRIVEFOX R O A D WI N D E T T R I D G E R D PARKSI D E L A N E IMMANUELSUTTON ST FAIRFAX W A Y PRIVATE DRBEAVER ST CROOKED CREEKKINGSMI L L S T BLAINE ST ELIZABETH ST BONNIE LNCOLONIAL PKWY WOLF ST WY T H E P L OLSEN ST ING EMUN SON D R 047-2526 047-2571 Project Location Map D3# 2262 END PROJECT LASALLE IROQUOIS BUREAU FORD LIVINGSTON DEKALB KANKAKEE GRUNDY KENDALL Project Area = FAP 311 (IL Route 71) Section (1)R,I & (1)N&TS Kendall County Reconstruction from West of IL 47 to East of IL 126 Contract No.66D24 & 66D25 BEGIN PROJECT Exhibit 1 Resolution No. 2018-____ Page 1 Exhibit __ Resolution No. 2018-________ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL, ILLINOIS, ESTABLISHING FUNDING FOR THE STATE OF ILLINOIS INTERGOVERNMENTAL AGREEMENT WHEREAS, the United City of Yorkville (the “City”) has entered into an AGREEMENT with the State of Illinois for the improvement of Illinois Route 71, from Illinois Route 47 to the east of Illinois Route 126, known as State Section (1)R,I, Job No. C-93-017-14 and Contract No. 66D24; and, WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the City to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that there is hereby appropriated the sum of four hundred thirty five thousand, eight hundred fifty Dollars ($435,850.00) or so much thereof as may be necessary, from any money now or hereinafter allotted to the City to pay its share of the cost of this improvement as provided in the AGREEMENT. BE IT FURTHER RESOLVED, that the City agrees upon receipt of the first and subsequent progress payments made to the Contractor, the City will pay to the State from any funds allotted to the City, an amount equal to the City’s share $440,000 divided by the estimated construction costs, $17,000,000 multiplied by the actual progress payment made to the Contractor until the entire obligation incurred under the Agreement has been paid. BE IT FURTHER RESOLVED, that the City agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018 ______________________________ CITY CLERK Resolution No. 2018-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________,2018 ___________________________________________ Gary J. Golinski, Mayor STATE OF ILLINOIS COUNTY OF KENDALL I, Beth Warren, City Clerk in and for the United City of Yorkville hereby certify the foregoing to be a true and complete copy of this Resolution adopted by the President and Board of Trustees at a meeting on ____________, 2018. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ___ day of _____, 2018. ____________________________________ Beth Warren, City Clerk (SEAL) FAP 311 (IL 71), Section (1)R,I, Job No. C-93-017-14, Contract No. 66D24 Ordinance No. 2018-___ Page 1 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, ESTABLISHING NO PARKING REGULATIONS FOR ILLINOIS ROUTE 71 (STAGECOACH TRAIL) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Section 11-208(a)1 of the Illinois Vehicle Code (625 ILCS 5/11-208(a)(1) authorizes a municipality to regulate the standing or parking of vehicles within its corporate limits. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 6-2-2, PARKING PROHIBITED ON DESIGNATED STREETS, of the Yorkville City Code be and is hereby amended to add the following street: “ILLINOIS ROUTE 71 (Stagecoach Trail) Parking will be prohibited on both sides of Illinois Route 71 within the corporate limits of the City” Section 3: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2018. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2018. ____________________________________ Mayor Ordinance No. 2018-___ Page 1 EXHIBIT 4 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS PROHIBITING ENCROACHMENTS WITHIN THE STATE OF ILLINOIS RIGHT OF WAY ALONG ILLINOIS ROUTE 71 WHEREAS, the State of Illinois acting by and through its Department of Transportation, is desirous of improving IL Route 71 from IL 47 to east of IL 126, known as State Section (1)R,I. Work will include removal of the existing pavement and construction of new pavement to provide two lanes in each direction with a raised curb median, curb and gutter, drainage improvements, bicycle and pedestrian accommodations, and safety improvements. Traffic signals will be improved at IL 47 and replaced at IL 126.; and, WHEREAS, said project is being constructed in order to facilitate the free flow of traffic and ensure safety to the motoring public; and WHEREAS, the project passes through the United City of Yorkville; and WHEREAS, in order to facilitate said improvement, it is necessary for the CITY to adopt an Ordinance regulating encroachments on the right of way of IL Route 71 in accordance with the following definitions: 1. Roadway Right of way is defined as those areas existing or acquired by dedication or by fee simple for highway purposes; also, the areas acquired by temporary easement during the time the easement is in effect: 2. Project Right of way is defined as those areas within the project right-of-way lines established jointly by the CITY and the STATE which will be free of encroachments except as hereinafter defined; 3. Encroachment is defined as any building, fence, sign (excluding certain signs located over sidewalks) or any other public structure or object of any kind (with the exception of utilities and public road signs) which is placed, located, maintained, in, on, under or over any portion of the project right of way or the roadway right of way where no project right of way line has been established. 4. Permissible encroachment is defined as any existing awning, marquee or sign advertising activity on the property or similar overhanging structure supported from a building immediately adjacent to the limits of the platted street where there is sidewalk extending to the building line and which does not impair the free and safe flow of pedestrian traffic or traffic on the highway. The permissive retention Ordinance No. 2018-___ Page 2 of overhanging signs is not to be construed as being applicable to those signs supported from poles constructed outside the project right of way line and not confined by adjacent buildings. 5. Construction easement Area is defined as the area lying between the project right of way limits and the platted street limits within which the CITY, by concurrence with the establishment of the project right of way lines, will permit the STATE to enter to perform all necessary construction activities. WHEREAS, representatives of the CITY and the STATE have, by visual inspection, cooperatively established project right of way lines and have mutually determined the disposition of encroachments; NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That no person, firm, corporation or other entity shall install, place, maintain or construct any structure that encroaches, as defined above, upon the State of Illinois project or roadway right-of-way of IL Route 71, from IL 47 to east of IL 126. Section 2: That the City Clerk of the United City of Yorkville is authorized and directed to attach a copy of this Ordinance to the AGREEMENT dated _____________________, 2018, by and between the State of Illinois and the United City of Yorkville relative to the above described improvement. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Ordinance No. 2018-___ Page 3 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2018. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #10 Tracking Number PW 2018-19 US Route 34 Improvements (Center to Eldamain) – Sound and Retaining Walls City Council – February 27, 2018 PW – 02/20/18 Moved forward to CC consent agenda. PW 2018-19 Majority Consideration of Approval Review of Options Brad Sanderson Engineering Name Department Background: Part of the IDOT reconstruction and expansion of the US Route 34 from Eldamain to Center Parkway involves the construction of noise abatement walls and retaining walls (See attached exhibit for the locations). IDOT has submitted three options for texture and color of the noise abatement wall and two options for texture of the retaining wall. The section of the retaining wall east of Game Farm Road will tie into the existing retaining wall on Game Farm Road. The options for the texture of the noise abatement wall are as follows (See attached):  Noise Wall Option 1 – 1.5” Ashlar (#12020) No additional cost  Noise Wall Option 2 – .75” Ashlar (#094A) Additional Cost - $66,212.96  Noise Wall Option 3 – Fence Stone (#192) Additional Cost - $132,425.93 The options for the color of the noise abatement wall are as follows (Drawdowns of the color samples will be brought to the committee meeting):  Sandstone  Federal 30372  Siberian Haze The two options for the texture of the retaining wall are as follows (See attached):  Retaining Wall Option 1 – #1104  Retaining Wall Option 2 – #11016 Note that the color of the retaining wall will be similar to the existing retaining wall on Game Farm Road (Concrete Gray). The retaining wall east of Game Farm Road will tie into the existing retaining wall using the same block materials as the existing retaining wall. Action Required: Review and select a texture and color of the noise abatement wall and the texture of the retaining wall. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 9, 2018 Subject: US Route 34 Improvements (Eldamain to Center) – Sound and Retaining Walls VeteransBridgeEldamainCannonballJohnCenterAliceEricaEdwardFaxonBeecherKendallWesternGame FarmIsabelSunsetBlackberry ShoreCar lyCountrysideSumacNorthlandPleasure SycamoreHigh RidgePurcellLeisureAlan DalePrairieIroquoisCanyonHillcrestConoverCottonwoodEvergreenAspenWillowGeorgeannaRenaIndependenceDiehl Farm WalnutBristolStrawberryGillespieRed TailHickoryDicksonDeamesMeadowviewChestnutCornellNadenPalmer C o d yMulhern HoffmanBlackberryPowersAn der son JohnEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conNOISE WALL LOCATIONSDATE:FEBRUARY 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usU.S. ROUTE 34 IMPROVEMENTSELDAMAIN TO CENTERUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1429PATH:H:/GIS/PUBLIC/YORKVILLE/2014/YO1429_NOISE WALL.MXDFILE:fffääNORTH0 800 1,600FeetLegendProposed Noise WallProposed Retaining WallCenterEnd Rte 34ImprovementsBegin Rte 34Improvements Engineering Enterprises, Inc. Noise Wall Option 1 1.5” Ashlar - Pattern #12020 No Additional Cost Color shown in photo may change. Engineering Enterprises, Inc. Noise Wall Option 2 .75” Ashlar - Pattern #904A Additional Cost - $66,212.96 Color shown in photo may change. Engineering Enterprises, Inc. Noise Wall Option 3 Fence Stone - Pattern #192 Additional Cost - $132,425.93 Color shown in photo may change. Engineering Enterprises, Inc. Retaining Wall Option 1 Pattern # 1104 Engineering Enterprises, Inc. Retaining Wall Option 2 Pattern # 11016 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #11 Tracking Number ADM 2018-09 Monthly Treasurer’s Report for January 2018 City Council – February 27, 2018 ADM – 02/21/18 Moved forward to CC consent agenda. ADM 2018-09 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance January Revenues YTD Revenues Revenue Budget % of Budget January Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund 01 - General 6,214,089$ 849,497$ 12,397,334$ 15,137,621$ 82%1,299,417$ 11,213,609$ 15,721,945$ 71%7,397,814$ Special Revenue Funds 15 - Motor Fuel Tax 792,224 63,323 377,536 494,116 76%15,023 442,681 756,137 59%727,079 79 - Parks and Recreation 445,877 144,998 1,598,265 1,899,933 84%120,874 1,438,101 1,977,311 73%606,041 72 - Land Cash 250,316 13,726 117,169 90,500 129%71,277 580,318 362,355 160%(212,834) 87 - Countryside TIF (495,753) - 198,294 225,000 88%1,469 159,512 163,516 98%(456,971) 88 - Downtown TIF 97,556 - 76,186 70,000 109%4,935 745,442 1,132,742 66%(571,700) 11 - Fox Hill SSA 14,742 - 9,366 9,365 100%- 15,271 23,000 66%8,837 12 - Sunflower SSA (15,776) - 13,480 13,480 100%- 16,496 29,735 55%(18,792) Debt Service Fund 42 - Debt Service - 26,669 242,377 320,225 76%200 321,175 320,225 100%(78,798) Capital Project Funds 25 - Vehicle & Equipment 270,408 35,961 338,437 329,845 103%14,169 289,187 599,925 48%319,657 23 - City-Wide Capital 1,355,529 86,119 1,184,630 2,705,765 44%202,523 3,241,939 3,669,526 88%(701,780) Enterprise Funds *51 - Water 2,826,145 68,335 3,259,320 4,297,767 76%186,303 3,517,357 5,158,503 68%2,568,107 *52 - Sewer 1,378,031 124,603 2,057,554 2,604,442 79%225,907 2,537,403 3,005,500 84%898,182 Library Funds 82 - Library Operations 489,054 5,839 692,259 719,057 96%52,974 529,569 803,154 66%651,744 83 - Library Debt Service - 476 760,396 760,396 100%- 760,395 760,396 100%1 84 - Library Capital 19,904 6,251 62,486 35,010 178%452 31,329 35,000 90%51,060 Total Funds 13,642,346$ 1,425,798$ 23,385,088$ 29,712,522$ 79%2,195,524$ 25,839,785$ 34,518,970$ 75%11,187,649$ * Fund Balance Equivalency Rob Fredrickson, Finance Director/Deputy Treasurer UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending January 31, 2018 Cash Basis As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #12 Tracking Number ADM 2018-13 Fiscal Year 2018 – General Fund Budget Amendment City Council – February 27, 2018 ADM – 02/21/18 Moved forward to CC consent agenda. ADM 2018-13 Supermajority (6 out of 9) Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary The attached ordinance amends the General (01) Fund to reflect the increase in the City’s annual cost sharing reimbursement to KenCom for dispatching services, in addition to fees associated with the New World Systems intergovernmental agreement approved by City Council on January 23, 2018. Background This budget amendment would increase the line item for KenCom in the Administrative Services Department by $40,975; from $78,584 to $119,559. Staff has recently received a final FY 2018 budget from KenCom which shows that the City’s annual cost sharing for dispatching services has increased by $20,717; from $74,842 in 2017 to $95,559 in 2018. Budgeted contributions for Yorkville and other entities serviced by KenCom are as follows: 2017 Amount 2018 Amount $ Increase % Increase KC Sheriff's Office $ 176,721 $ 210,340 $ 33,620 19.02% Oswego PD 147,077 187,331 40,254 27.37% Plano PD 57,481 71,076 13,595 23.65% Yorkville PD 74,842 95,559 20,717 27.68% BKFD 23,673 28,966 5,293 22.36% Lisbon-Steward FPD 1,296 1,782 487 37.55% Little Rock-Fox FPD 11,451 14,341 2,889 25.23% Newark FPD 2,727 3,318 591 21.66% Oswego FPD 41,344 51,176 9,832 23.78% average 25.37% Total fiscal year 2018 budgeted operating expenditures (excluding contingency amounts) for KenCom are expected to increase by 24.3% over the prior year, due mainly to increases in their legal, conference, LEADS and internet utility line items. Aggregate personnel costs have increased by 2.6% over FY 2017 budgeted amounts. A contingency is also included in their budget in the amount of $40,727, which is equal to 1.5% of their budgeted operating expenditures. Total FY 2018 expenditures, including contingency, are budgeted at $2,755,858. Total revenue, excluding cost sharing reimbursements, are budgeted at $2,091,938. The revenue shortfall of $663,890 is offset by reimbursements from participating municipalities, based off a three-year rolling average of call volumes pursuant to KenCom’s budgetary funding formula. As shown above, Yorkville’s reimbursement amount increased by 27.68%; which is slightly above the average, but similar to Oswego’s increase of 27.37%. According to the attached KenCom budget document, overall revenues are expected increase by 4.9%, with the Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: February 12, 2018 Subject: Fiscal Year 2018 Budget Amendment – General Fund transfer from Kendall county remaining steady at $1.775M, pursuant to the intergovernmental agreement approved in 2011. Due to the fact that KenCom’s fiscal year runs from December 1st to November 30th, staff was not aware of the increase in the City’s cost sharing reimbursement until last December, which was eight months into the City’s 2018 fiscal year. For budgetary purposes going forward, management will increase the 2018 dispatching fee of $95,559 (please see attached KenCom invoice #153) by 5% per annum. However, this line item may need to be adjusted in future fiscal periods, dependant on the operational decisions made by KenCom. In addition to the unanticipated increase in dispatch services in the amount of $16,975, this line item needs to be further increased by $24,000 to account for the supplemental costs associated with the New World Systems intergovernmental agreement. Pursuant to that agreement, the City is responsible for a one time buy-in fee of $14,000 and an annual records management system fee of $10,000 in the current fiscal year. Recommendation Staff recommends approval of the attached ordinance. Ordinance No. 2018-___ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE SIXTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2017 AND ENDING ON APRIL 30, 2018 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2017-16 on April 11, 2017 adopting an annual budget for the fiscal year commencing on May 1, 2017 and ending on April 30, 2018; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the General fund with respect to the United City of Yorkville’s 2017-2018 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2018. ______________________________ MAYOR FY 2018 FY 2018 FY 2015 FY 2016 FY 2017 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 10,052,792 10,330,920 10,736,464 10,899,060 10,899,060 Intergovernmental 2,295,134 2,311,978 2,235,395 2,379,022 2,379,022 Licenses & Permits 173,126 213,451 315,862 253,000 253,000 Fines & Forfeits 137,252 123,639 140,250 140,225 140,225 Charges for Service 1,290,493 1,401,384 1,465,678 1,365,564 1,365,564 Investment Earnings 8,909 6,394 21,197 15,000 15,000 Reimbursements 168,182 113,024 66,449 55,000 55,000 Miscellaneous 22,813 21,919 19,848 23,750 23,750 Other Financing Sources 2,209 7,077 9,645 7,000 7,000 Total Revenue 14,150,910 14,529,786 15,010,788 15,137,621 15,137,621 Expenditures Salaries 3,721,840 3,958,489 4,212,964 4,618,075 4,618,075 Benefits 2,334,546 2,447,779 2,635,062 3,086,500 3,086,500 Contractual Services 4,387,516 4,593,459 4,793,382 4,794,807 4,835,782 Supplies 254,650 216,288 197,932 274,353 274,353 Other Financing Uses 2,486,885 2,448,123 2,649,065 2,948,210 2,948,210 Total Expenditures 13,185,437 13,664,138 14,488,405 15,721,945 15,762,920 Surplus (Deficit)965,473 865,648 522,383 (584,324)(625,299) Ending Fund Balance 4,826,059 5,691,706 6,214,089 5,383,778 5,588,790 36.6%41.7%42.9%34.2%35.5% GENERAL FUND (01) The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. $0 $2,000 $4,000 $6,000 $8,000 ThousandsFund Balance 1 FY 2018 FY 2018 FY 2015 FY 2016 FY 2017 Adopted Amended Actual Actual Projected Budget Budget Expenditures Salaries - 6,129 800 26,964 26,964 Benefits 299,167 326,795 336,961 371,211 371,211 Contractual Services 2,487,230 2,408,252 2,739,686 2,822,006 2,862,981 Supplies - 27,873 7,820 5,000 5,000 Other Financing Uses 2,486,885 2,448,123 2,739,970 2,948,210 2,948,210 Total Administrative Services Department 5,273,282 5,217,172 5,825,237 6,173,391 6,214,366 The Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department. ADMINISTRATIVE SERVICES DEPARTMENT $4,600 $4,800 $5,000 $5,200 $5,400 $5,600 $5,800 $6,000 $6,200 $6,400 Thousands2 640 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Projected Adopted Amended 01-640-50-00-5016 SALARIES - SPECIAL CENSUS - - - 26,464 26,464 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES - 6,129 800 500 500 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 7,950 18,460 9,670 20,000 20,000 01-640-52-00-5231 LIABILITY INSURANCE 249,686 279,135 291,041 308,503 308,503 01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 40,078 27,988 35,725 42,101 42,101 01-640-52-00-5241 RETIREES - DENTAL INSURANCE 1,293 1,052 450 530 530 01-640-52-00-5242 RETIREES - VISION INSURANCE 160 160 75 77 77 01-640-54-00-5418 PURCHASING SERVICES - 15,000 50,000 50,000 IGA with City of Oswego 01-640-54-00-5421 PPRT TAX REBATE - 2,045 - - - 01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE - - - 12,000 12,000 01-640-54-00-5428 UTILITY TAX REBATE - - - 14,375 14,375 WM Wrigley Economic Incentive Agreement 01-640-54-00-5432 FACILITY MANAGEMENT SERVICES - - - 35,000 35,000 01-640-54-00-5439 AMUSEMENT TAX REBATE 48,513 60,628 64,350 64,000 64,000 NCG Cinemas Economic Incentive Agreement 01-640-54-00-5449 KENCOM 72,999 72,679 74,842 78,584 119,559 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES 51,066 50,875 80,000 160,280 160,280 01-640-54-00-5456 CORPORATE COUNSEL 129,599 88,017 110,000 120,000 120,000 01-640-54-00-5461 LITIGATION COUNSEL 56,874 166,659 165,000 120,000 120,000 01-640-54-00-5463 SPECIAL COUNSEL 26,020 19,767 15,000 25,000 25,000 01-640-54-00-5465 ENGINEERING SERVICES 503,943 368,071 350,000 390,000 390,000 01-640-54-00-5473 KENDALL AREA TRANSIT 23,550 23,550 25,000 25,000 25,000 01-640-54-00-5475 CABLE CONSORTIUM FEE 80,204 86,054 85,000 85,000 85,000 01-640-54-00-5478 SPECIAL CENSUS - - 108,093 - - 01-640-54-00-5481 HOTEL TAX REBATE 65,438 72,375 76,500 76,500 76,500 90% of Hotel Tax proceeds are Rebated 01-640-54-00-5486 ECONOMIC DEVELOPMENT 46,800 47,564 151,659 114,100 114,100 01-640-54-00-5489 LOSS ON INVESTMENT 69,382 - - - - 01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,293 1,286 1,286 1,500 1,500 01-640-54-00-5492 SALES TAX REBATE 848,634 856,785 913,949 941,367 941,367 01-640-54-00-5493 BUSINESS DISTRICT REBATE 357,076 368,899 380,000 387,300 387,300 $336,961 ADMINISTRATIVE SERVICES Description Benefits $6,129 Salaries Total:Salaries $0 Total:Benefits $299,167 $326,795 $26,964 $371,211 $800 United City of Yorkville General Fund $26,964 $371,211 Contractual Services 3 640 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Projected Adopted Amended ADMINISTRATIVE SERVICES Description United City of Yorkville General Fund Kendall Marketplace, Countryside & Downtown 01-640-54-00-5494 ADMISSIONS TAX REBATE 104,066 121,799 122,007 120,000 120,000 100% Rebated - Raging Waves 01-640-54-00-5499 BAD DEBT 1,773 1,199 2,000 2,000 2,000 01-640-56-00-5625 REIMBURSABLE REPAIRS - 27,873 7,820 5,000 5,000 Canceled out by Reimb - Liability Insurance 01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX 323 25,407 33,750 - - 01-640-99-00-9916 49,795 58,060 160,000 160,000 160,000 01-640-99-00-9942 TRANSFER TO DEBT SERVICE - 127,243 268,305 315,225 315,225 2014B Debt Service 01-640-99-00-9952 TRANSFER TO SEWER 1,133,972 1,134,654 1,134,052 1,137,166 1,137,166 2011 Ref Bond Debt Service 01-640-99-00-9979 TRANSFER TO PARK & RECREATION 1,277,606 1,076,831 1,118,638 1,308,583 1,308,583 Operational Transfer 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS 25,189 25,928 25,225 27,236 27,236 Transfer to Offset Library Insurance charges Total: ADMINISTRATIVE SERVICES $5,000 $2,948,210 $6,173,391 $2,739,686 $7,820 $5,273,282 $5,217,172 $0 Refuse Portion of Utility Billing $2,822,006$2,487,230 Total: $2,408,252 Other Financing Uses $2,739,970 $27,873Total:Supplies TRANSFER TO CW BUILDINGS & GROUNDS $6,214,366 $2,862,981 $5,000 $2,948,210 $5,825,237 Other Financing Uses $2,486,885 $2,448,123 Supplies Total:Contractual Services 4 FINAL Zero-bal Change IMRF Rate=10.04% BUDGET YTD Estimated Yr.Budget Budget after from FICA Rate=7.65% Description FYE 2017 30-Sep End 2017 2018 Sharing Prior Yr Reserves addition=1.50% Medical Increase 10.00% Transfer from Kendall County 1,775,000.00 887,500.00 1,775,000.00 1,775,000.00 1,775,000.00 0.0% Sharing - Sheriff's Office 176,720.72 176,720.72 176,720.72 210,340.41 19.0% Sharing - Oswego PD 147,076.84 147,076.84 147,076.84 187,330.51 27.4% Sharing - Plano PD 57,480.64 57,480.64 57,480.64 71,075.98 23.7% Sharing - Yorkville PD 74,841.96 74,841.96 74,841.96 95,559.31 27.7% Sharing - Bristol-Kendall FPD 23,673.38 23,673.38 23,673.38 28,966.05 22.4% Sharing - Lisbon-Seward FPD 1,295.79 1,295.79 1,295.79 1,782.32 37.5% Sharing - Little Rock-Fox FPD 11,451.42 11,451.42 11,451.42 14,340.78 25.2% Sharing - Newark FPD 2,727.21 2,727.21 2,727.21 3,317.85 21.7% Sharing - Oswego FPD 41,344.00 41,344.00 41,344.00 51,176.45 23.8% Srvc Fees - Sandwich FPD 16,053.68 16,724.62 16,053.68 16,455.02 16,455.02 2.5% Srvc Fees - Mntgmry/Cntryside FPD 19,367.76 19,459.76 19,459.76 19,735.75 19,735.75 1.9% Srvc Fees - Aurora Township FPD 13,392.60 13,456.22 13,456.22 13,647.06 13,647.06 1.9% Srvc Fees - Montgomery PD 260,640.60 195,480.45 260,640.60 267,130.55 267,130.55 2.5% Interest - 4,458.00 3,600.00 Miscellaneous Revenue - 1,581.16 1,581.16 - Service Fees - Caterpillar 5,000.00 5,000.00 5,000.00 - - (100.0%) Total Revenue 2,626,066.60 1,680,272.17 2,631,403.38 2,091,968.38 2,755,858.04 4.9% Director 104,913.08 96,264.16 104,913.08 108,567.46 108,567.46 3.5% Assistant Director 90,640.00 83,566.07 90,640.00 93,812.40 93,812.40 3.5% Supervisors 240,501.88 205,021.93 240,501.88 242,599.52 242,599.52 0.9% Operators 1,145,317.53 966,072.52 1,145,317.53 1,170,484.00 1,170,484.00 2.2% Overtime 154,333.50 138,195.69 154,333.50 158,176.40 158,176.40 2.5% Admin Assistants 38,065.09 34,087.60 38,065.09 44,460.00 44,460.00 16.8% Holiday Pay 75,227.32 59,584.72 75,227.32 76,997.76 76,997.76 2.4% Trainers 8,368.45 4,575.64 8,368.45 8,934.00 8,934.00 6.8% Grp Health, Dental, Life, EAP 280,542.21 210,238.92 280,542.21 308,596.43 308,596.43 10.0% IMRF / SS to County 347,327.60 283,624.23 347,327.60 336,823.18 336,823.18 (3.0%) IL Unemployment Ins to County 21,834.42 6,363.51 21,834.42 22,382.99 22,382.99 2.5% W/C Insurance 3,893.50 2,885.00 3,893.50 3,750.50 3,750.50 (3.7%) Liability & P/C Ins to County 19,826.00 20,481.00 20,481.00 21,095.43 21,095.43 6.4% Total Personnel 2,530,790.58 2,110,960.99 2,531,445.58 2,596,680.06 2,596,680.06 2.6% includes increase from extended dispatch agreement unk how long this will continue with Cat closing reduced hours for part-time supervisor from 600 to 416 .8% instead of 2.49% of CBA due to loss of emp at top salary increase of 2.49% to match CBA average increase of 2.49% to match CBA average 3 empls trained by top paid trainer waiting for increase amount from KC IMRF rate decrease from 11.05% to 10.04% / FICA no change increase based on salary calculations / waiting for hard #s % increase by actual amts rather than estimated amts % increase by actual amts rather than estimated amts 2.49% wage inc / waiting for fringe benefit inc amount based on CPI-U per contract based on CPI-U per contract Page 1 of 2 FINAL Zero-bal Change IMRF Rate=10.04% BUDGET YTD Estimated Yr.Budget Budget after from FICA Rate=7.65% Description FYE 2017 30-Sep End 2017 2018 Sharing Prior Yr Reserves addition=1.50% Contracted (IT, Maps, Shred)14,900.00 14,900.00 14,900.00 15,347.00 15,347.00 3.0% Interpretation Services 1,200.00 534.00 800.00 800.00 800.00 (33.3%) Dues/Memberships 1,520.00 784.00 1,520.00 900.00 900.00 (40.8%) Legal (Contracts, Labor, Genl)8,000.00 1,657.50 3,000.00 16,000.00 16,000.00 100.0% Conferences 2,000.00 752.26 2,000.00 6,000.00 6,000.00 200.0% Training 8,500.00 5,400.60 7,000.00 7,000.00 7,000.00 (17.6%) Equipment Repair/Maintenance 4,000.00 2,036.28 4,000.00 4,000.00 4,000.00 0.0% Utilities - Electric 3,300.00 2,863.46 3,300.00 3,300.00 3,300.00 0.0% Utilities - Propane 1,000.00 191.61 500.00 500.00 500.00 (50.0%) Utilities - Internet 1,776.00 1,263.35 1,776.00 2,000.00 2,000.00 12.6% Utilities - Telephone 2,950.00 1,583.48 2,950.00 3,000.00 3,000.00 1.7% Printing/Publications 700.00 513.08 700.00 700.00 700.00 0.0% Office Supplies 4,000.00 2,746.17 4,000.00 4,000.00 4,000.00 0.0% Postage 500.00 277.90 400.00 500.00 500.00 0.0% Mileage 1,250.00 852.39 1,250.00 1,300.00 1,300.00 4.0% LEADS 7,000.00 5,459.45 7,000.00 18,850.00 18,850.00 169.3% Everbridge 25,480.00 25,480.00 25,480.00 26,754.00 26,754.00 5.0% Operations Sfw (Aladtec,PowerDMS)5,400.00 5,376.58 5,400.00 5,700.00 5,700.00 5.6% Employee Expenses (Screening/Recog)1,800.00 1,471.95 1,800.00 1,800.00 1,800.00 0.0% Total Operations/General 95,276.00 74,144.06 87,776.00 118,451.00 118,451.00 24.3% Total Expenditure 2,626,066.58 2,185,105.05 2,619,221.58 2,715,131.06 2,715,131.06 3.4% Legal General Operations 40,726.97 40,726.97 Reserves (Deficit)0.02 (504,832.88) 12,181.80 (663,889.65) 0.00 2,626,066.58 Total FYE Budget:2,755,858.03 APCO (Admin & Sup) / NENA & KC Chiefs (Admin Only) County IT 3% increase per contract reduced based on useage / change desc from language line no change inc due to back-up center location change CBA negotiations in 2018 based of last negotiation budget moved $1K from training for IPSTA + 3K for Tyler/NW Conf moved $1K to conferences reviewed 3yr hx / amount remains the same no change reduced based on history ISP increased connection costs contract ex 2018 - 5% incr added / waiting for quote PDMS bill rcvd / 3% inc for Aladtec (expires 09/27/18) no change Next Year Cost will be signficantly higher due to fiber needs poss switch from Sprint to Verizon due to quality of service no change reviewed 3yr history / no change Page 2 of 2 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – February 13, 2018 City Council – February 27, 2018 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, FEBRUARY 13, 2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Absent Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans, Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Certificate of Recognition for Katie Morton for Feed My Starving Children Event Mayor Golinski called Katie Morton up to the front, and read her certificate of recognition. Katie Morton told the Council how she coordinated this project for Feed My Starving Children. Certificate of Recognition for Rick Falato Mayor Golinski had a certificate of recognition for Rick Falato. He called Mr. Falato forward. Mr. Falato's wife, Carol accompanied him. Mayor Golinski read a list of Mr. Falato's accomplishments. Mayor Golinski presented Mr. Falato with a certificate of recognition. Mr. Falato thanked Mayor Golinski, his fellow band members and his wife. Mrs. Carol Falato spoke and thanked the Mayor and the band members. She gave a brief history of the big band in Yorkville. She stated that after 25 years it's time to move on. She looks forward to the next chapter in her and Mr.Falato's life. Presentation to Eagle Scouts – Sean Golinski and Hunter Negron Mayor Golinski recognized the achievement of two local scouts, Sean Golinski and Hunter Negron, achieving the rank of Eagle Scout. He presented them both with a plaque. Prior to presenting the awards, Mayor Golinski provided a detailed explanation of what it takes and what it means to be an Eagle Scout. Both Eagle Scouts thanked all those who helped support them in their journey, and shared with the Council about their Eagle Scout project. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Resolution 2018-05 Approving an Intergovernmental Agreement for Reciprocal Building Inspection Services Between the United City of Yorkville and Kendall County – authorize the Mayor and City Clerk to execute (EDC 2018-16) Mayor Golinski entertained a motion to approve the consent agenda. So moved by Alderman Tarulis; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Tarulis-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Hernandez-aye, Plocher-aye DRAFT The Minutes of the Regular Meeting of the City Council – February 13, 2018 – Page 2 of 3 MINUTES FOR APPROVAL 1. Minutes of the Regular City Council – January 9, 2018 2. Minutes of the Regular City Council – January 23, 2018 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meetings of January 9, 2018 and January 23, 2018 as presented. So moved by Alderman Hernandez; seconded by Alderman Koch. Alderman Funkhouser stated that on the January 9, 2018 meeting on page four under the Downtown TIF was missing the words, a motion. Corrected minutes approved unanimously by a viva voce vote BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,033,108.72. REPORTS MAYOR’S REPORT Elected Officials Travel Authorization (CC 2018-05) Mayor Golinski entertained a motion to approve estimated travel expenses of $940.00 plus tax for Mayor Golinski to travel to Washington, DC to discuss infrastructure and other topics. So moved by Alderman Frieders; seconded by Alderman Koch. Mayor Golinski said this is through the IML. The meeting will be at the White House. He is not sure who the meeting is with. He knows it is with top ranking administration officials. He is not sure how many mayors are going. This was last minute. Mayor Golinski is just glad he was available to attend the meeting. Motion approved by a roll call vote. Ayes-7 Nays-0 Hernandez-aye, Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye, Funkhouser-aye, Milschewski-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Manufacturing and Industrial City Council Goal Action Plans (EDC 2018-14) Alderman Koch made a motion to concur with the action plan steps outlined in the memo from City Administrator Olson, dated January 31, 2018; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye, Funkhouser-aye, Milschewski-aye, Hernandez-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT AACVB Alderman Funkhouser said Sandwich pulled out of the AACVB. He stated that Oswego is poised to join the AACVB next week. The Minutes of the Regular Meeting of the City Council – February 13, 2018 – Page 3 of 3 STAFF REPORT TIF 2 Downtown Creation Administrator Olson said the City held the joint review board meeting for the TIF 2 downtown creation section. The recommendation from the joint review board was to support the creation of the second TIF. The vote was 4 to 1. The City, the public member, the township, and the community college district voted to support it and the County voted against it. BKFD and the school district did not attend. Mayor Golinski asked if the County had any comments. City Attorney Orr and City Administrator Olson stated no. City Administrator Olson stated the County asked a couple questions. Mayor Golinski asked what kind of questions. City Administrator Olson stated the questions were more processed related. ADDITIONAL BUSINESS Library Committee Meeting Mayor Golinski didn't know how the IGA process went off course. The more he thinks about it he is wondering why the City even needs an IGA. Mayor Golinski was curious to know the Council's thoughts. Alderman Funkhouser and Mayor Golinski spoke on this issue. Alderman Koch made statements about this issue. Alderman Frieders is dissatisfied with the level of cooperation between the Library Board and the City Council. He noted considerable animosity from some of the Library Board members. Alderman Frieders feels that in the long run an IGA is necessary, but at this point would not look to pursue an IGA until the negative feelings toward this Council have improved. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. Litigation So moved by Alderman Frieders; seconded by Alderman Koch. Executive session approved unanimously by a viva voce vote. The City Council entered Executive Session at 7:35 p.m. The City Council returned to regular session at 7:53 p.m. CITIZEN COMMENTS Michael Svanovick, 12340 River Road, asked in regards to the 175,000 of tax payer money paid off for the damages for the former recreation center, why was no one ever arrested or charged for theft or abandonment. Mayor Golinski stated this is a public comment time, not public debate. Mr. Svanovick thinks it is unfair that the tax payers should be burdened with $175,000. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:56 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $1,173,557.08 City Council – February 27, 2018 None – Informational Amy Simmons Finance Name Department 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18UNITED CITY OF YORKVILLETIME: 10:08:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/20/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526186 R0002009 WILLIAM & ANTONETTE KLOSKA20170648-BUILD02/14/18 01 927 N CARLY BUILD PROGRAM 23-000-24-00-2445680.0002 927 N CARLY BUILD PROGRAM 51-000-24-00-24455,320.0003 927 N CARLY BUILD PROGRAM52-000-24-00-24454,000.00INVOICE TOTAL:10,000.00 *CHECK TOTAL:10,000.00 526187 R0002010 KEVIN & ANGELIKA RUEBENSAM20170649-BUILD02/14/18 01 911 PURCELL BUILD PROGRAM23-000-24-00-2445680.0002 911 PURCELL BUILD PROGRAM 51-000-24-00-24455,320.0003 911 PURCELL BUILD PROGRAM52-000-24-00-24454,000.00INVOICE TOTAL:10,000.00 *CHECK TOTAL:10,000.00TOTAL AMOUNT PAID:20,000.00Page 1 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/16/18 UNITED CITY OF YORKVILLE PAGE: 1TIME: 08:47:12 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 02/16/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526184 BNSF BNSF RAILWAY COMPANY 90165871 02/02/18 01 INSTALL PEDESTRIAN FLASHERS 23-230-60-00-6094 1,763.03 02 AND GATES AT KENNEDY ROAD ** COMMENT ** INVOICE TOTAL: 1,763.03 * CHECK TOTAL: 1,763.03 526185 IDOT ILLINOIS DEPARTMENT OF 121666 02/01/18 01 KENNEDY ROAD BIKE PATH 23-230-60-00-6094 53,716.22 INVOICE TOTAL: 53,716.22 * CHECK TOTAL: 53,716.22 TOTAL AMOUNT PAID: 55,479.25Page 2 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526621 ALPHA ALPHA SERVICE OF KANE COUNTY20180111-0201/11/18 01 JAN 2018 OFFICE CLEANING01-110-54-00-5488943.5402 JAN 2018 OFFICE CLEANING01-210-54-00-5488943.5503 JAN 2018 OFFICE CLEANING79-795-54-00-5488226.5404 JAN 2018 OFFICE CLEANING79-790-54-00-5488226.5405 JAN 2018 OFFICE CLEANING01-410-54-00-548897.0206 JAN 2018 OFFICE CLEANING51-510-54-00-548897.0207 JAN 2018 OFFICE CLEANING52-520-54-00-548860.79INVOICE TOTAL:2,595.00 *CHECK TOTAL:2,595.00 526622 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0750900-IN01/25/18 01 BALLAST23-216-56-00-565629.76INVOICE TOTAL:29.76 *CHECK TOTAL:29.76 526623 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0750903-IN01/25/18 01 BALLAST23-216-56-00-565644.64INVOICE TOTAL:44.64 *CHECK TOTAL:44.64 526624 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0750924-IN01/25/18 01 PHOTOCONTROL, LAMPS15-155-56-00-5642348.24INVOICE TOTAL:348.24 *0751381-IN01/29/18 01 LAMP15-155-56-00-564214.94INVOICE TOTAL:14.94 *0751973-IN01/31/18 01 LAMP15-155-56-00-564289.64INVOICE TOTAL:89.64 *Page 3 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526624 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0752023-IN01/31/18 01 PHOTOCONTROL15-155-56-00-5642170.04INVOICE TOTAL:170.04 *0752407-IN02/01/18 01 LAMP15-155-56-00-564214.97INVOICE TOTAL:14.97 *0752767-IN02/01/18 01 WIRE FOR LIBRARY23-216-56-00-5656121.92INVOICE TOTAL:121.92 *CHECK TOTAL:759.75 526625 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0753317-IN02/06/18 01 LOUVERS23-216-56-00-5656598.70INVOICE TOTAL:598.70 *CHECK TOTAL:598.70 526626 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0753608-IN02/07/18 01 BALLAST KIT15-155-56-00-5642137.88INVOICE TOTAL:137.88 *CHECK TOTAL:137.88 526627 APAAMERICAN PLANNING ASSOCIATION325180-181701/19/18 01 THE COMMISSIONER NEWSLETTER 01-220-54-00-546060.00INVOICE TOTAL:60.00 *CHECK TOTAL:60.00 526628 ARNESON ARNESON OIL COMPANY20896701/24/18 01 JAN 2018 DIESEL FUEL01-410-56-00-5695537.03Page 4 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526628 ARNESON ARNESON OIL COMPANY20896701/24/18 02 JAN 2018 DIESEL FUEL51-510-56-00-5695537.0203 JAN 2018 DIESEL FUEL52-520-56-00-5695537.02INVOICE TOTAL:1,611.07 *20960101/27/17 01 JAN 2018 DIESEL FUEL01-410-56-00-5695235.0602 JAN 2018 DIESEL FUEL51-510-56-00-5695235.0603 JAN 2018 DIESEL FUEL52-520-56-00-5695235.05INVOICE TOTAL:705.17 *21054401/31/18 01 SHELL ROTELLA OIL01-410-56-00-5628109.9002 SHELL ROTELLA OIL51-510-56-00-5628109.9003 SHELL ROTELLA OIL52-520-56-00-5628109.90INVOICE TOTAL:329.70 *21054501/31/18 01 DURAMAX OIL01-410-56-00-562879.8702 DURAMAX OIL51-510-56-00-562879.8703 DURAMAX OIL52-520-56-00-562879.86INVOICE TOTAL:239.60 *21054601/31/18 01 HYDRAULIC OIL01-410-56-00-5628438.13INVOICE TOTAL:438.13 *21079401/31/18 01 JAN 2018 DIESEL FUEL01-410-56-00-5695144.1302 JAN 2018 DIESEL FUEL51-510-56-00-5695144.1303 JAN 2018 DIESEL FUEL52-520-56-00-5695144.12INVOICE TOTAL:432.38 *CHECK TOTAL:3,756.05 526629 ATTAT&T6305536805-011801/25/18 01 01/25-02/24 SERVICE51-510-54-00-5440261.12INVOICE TOTAL:261.12 *CHECK TOTAL:261.12Page 5 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526630 ATTINTER AT&T892006930401/10/18 01 01/10-02/09 ROUTER01-110-54-00-5440496.60INVOICE TOTAL:496.60 *CHECK TOTAL:496.60 526631 BAUMANNJ JAMES BAUMANN02031802/03/18 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00 526632 BCBSBLUE CROSS BLUE SHIELD02051802/05/18 01 MAR 2018 HEALTH INS01-110-52-00-52169,028.3002 MAR 2018 HEALTH INS01-120-52-00-52164,056.6203 MAR 2018 HEALTH INS01-210-52-00-521654,457.8204 MAR 2018 HEALTH INS01-220-52-00-52165,325.6805 MAR 2018 HEALTH INS01-410-52-00-521610,261.2006 MAR 2018 HEALTH INS01-640-52-00-52407,803.7007 MAR 2018 HEALTH INS79-790-52-00-521610,790.0108 MAR 2018 HEALTH INS79-795-52-00-52166,433.6109 MAR 2018 HEALTH INS51-510-52-00-521611,129.2910 MAR 2018 HEALTH INS52-520-52-00-52164,032.0811 MAR 2018 HEALTH INS82-820-52-00-52165,325.68INVOICE TOTAL:128,643.99 *CHECK TOTAL:128,643.99 526633 BKFDBRISTOL KENDALL FIRE DEPART.013118-DEV02/12/18 01 NOV 2017-JAN 2018 DEVELOPMENT 95-000-24-00-245234,450.0002 FEES** COMMENT **INVOICE TOTAL:34,450.00 *CHECK TOTAL:34,450.00Page 6 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526634 BRONZEME BRONZE MEMORIAL CO.70277511/29/17 01 2 NAMEPLATES79-790-56-00-5620303.74INVOICE TOTAL:303.74 *CHECK TOTAL:303.74 526635 BSNSPORT BSN/PASSON'S/GSC/CONLIN SPORTS90151873701/30/18 01 1 T SHIRT79-795-56-00-560628.00INVOICE TOTAL:28.00 *CHECK TOTAL:28.00 526636 BURRIS BURRIS EQUIPMENT CO.WS0844002/01/18 01 CHAIN SAW, CASE79-790-56-00-5630447.96INVOICE TOTAL:447.96 *CHECK TOTAL:447.96 526637 CALLONE UNITED COMMUNICATION SYSTEMS1010-7980-0000-0218 02/15/18 01 JAN 2018 ADMIN LINES01-110-54-00-5440380.1002 JAN 2018 CITY HALL NORTEL 01-110-54-00-5440145.9303 JAN 2018 CITY HALL NORTEL 01-210-54-00-5440145.9304 JAN 2018 CITY HALL NORTEL 51-510-54-00-5440145.9305 JAN 2018 POLICE LINES01-210-54-00-5440888.4406 JAN 2018 CITY HALL FIRE01-210-54-00-5440165.0807 JAN 2018 CITY HALL FIRE01-110-54-00-5440165.0808 JAN 2018 PUBLIC WORKS LINES 51-510-54-00-54401,289.2409 JAN 2018 SEWER LINES52-520-54-00-5440452.5210 JAN 2018 TRAFFIC SIGNAL01-410-54-00-544049.8811 MAINTENANCE** COMMENT **12 JAN 2018 PARKS LINES79-790-54-00-544052.3713 JAN 2018 PARKS LINES79-795-54-00-5440257.41INVOICE TOTAL:4,137.91 *CHECK TOTAL:4,137.91Page 7 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526638 CAMBRIA CAMBRIA SALES COMPANY INC.3947902/12/18 01 PAPER TOWEL52-520-56-00-562062.34INVOICE TOTAL:62.34 *CHECK TOTAL:62.34 526639 CHICMAFP CHICAGO METROPOLITAN AGENCYFY2018-28302/01/18 01 FY2018 LOCAL CONTRIBUTION DUES 01-110-54-00-5460677.53INVOICE TOTAL:677.53 *CHECK TOTAL:677.53 526640 CINTASFP CINTAS CORPORATION FIRE 636525OF9402309201/30/18 01 QUARTERLY MONITORING FEE FOR 51-510-54-00-5445211.0002 3299 LEHMAN CROSSING** COMMENT **INVOICE TOTAL:211.00 *CHECK TOTAL:211.00 526641 CITYTECH CITY TECH USA INC.316501/25/18 01 ANNUAL MEMBERSHIP RENEWAL 01-110-54-00-5460230.00INVOICE TOTAL:230.00 *CHECK TOTAL:230.00 526642 COMED COMMONWEALTH EDISON0185079109-011801/30/18 01 12/28-01/30 420 FAIRHAVEN 52-520-54-00-5480184.88INVOICE TOTAL:184.88 *0435113116-011802/02/18 01 01/02-02/01 RT34 & BEECHER 15-155-54-00-5482105.75INVOICE TOTAL:105.75 *Page 8 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526642 COMED COMMONWEALTH EDISON0663112230-011801/29/18 01 12/27-01/29 BEAVER LIFT51-510-54-00-5480247.84INVOICE TOTAL:247.84 *0903040077-011801/30/18 01 12/11-01/30 MISC STREET LIGHTS 15-155-54-00-54822,987.89INVOICE TOTAL:2,987.89 *0908014004-011801/31/18 01 12/29-01/31 6780 RT4751-510-54-00-5480140.50INVOICE TOTAL:140.50 *CHECK TOTAL:3,666.86 526643 COMED COMMONWEALTH EDISON0966038077-011801/29/18 01 12/27-01/29 456 KENNEDY01-410-54-00-54826.7502 12/27-01/29 456 KENNEDY15-155-54-00-5482148.84INVOICE TOTAL:155.59 *CHECK TOTAL:155.59 526644 COMED COMMONWEALTH EDISON1407125045-011802/01/18 01 01/02-02/01 FOXHILL LIFT52-520-54-00-5480117.78INVOICE TOTAL:117.78 *2019099044-011802/06/18 01 12/11-01/12 BRIDGE WELL51-510-54-00-548082.43INVOICE TOTAL:82.43 *CHECK TOTAL:200.21 526645 COMED COMMONWEALTH EDISON2947052031-011801/30/18 01 12/28-01/30 RT47 & RIVER15-155-54-00-5482488.91INVOICE TOTAL:488.91 *CHECK TOTAL:488.91Page 9 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526646 COMED COMMONWEALTH EDISON2961017043-011801/29/18 01 12/27-01/29 PRESTWICK LIFT 52-520-54-00-5480134.43INVOICE TOTAL:134.43 *3119142025-011801/29/18 01 12/27-01/29 VAN EMMON LOT 01-410-54-00-548222.95INVOICE TOTAL:22.95 *4085080033-011802/08/18 01 12/27-01/29 1991 CANNONBALL TR 51-510-54-00-5480410.56INVOICE TOTAL:410.56 *4449087016-011802/06/18 01 12/27-01/30 MISC LIFT STATIONS 52-520-54-00-54801,938.08INVOICE TOTAL:1,938.08 *4475093053-011801/30/18 01 12/28-01/30 610 TOWER51-510-54-00-5480529.66INVOICE TOTAL:529.66 *6819027011-011802/05/18 01 12/27-01/30 PR BUILDINGS79-795-54-00-5480619.72INVOICE TOTAL:619.72 *CHECK TOTAL:3,655.40 526647 COMED COMMONWEALTH EDISON7090039005-011802/09/18 01 01/10-02/09 CANNONBALL & RT23 15-155-54-00-548220.80INVOICE TOTAL:20.80 *CHECK TOTAL:20.80 526648 COMED COMMONWEALTH EDISON7110074020-011801/29/18 01 12/27-01/29 104 E VAN EMMON 01-110-54-00-5480653.52INVOICE TOTAL:653.52 *7982120022-011801/30/18 01 12/28-01/30 609 N BRIDGE01-110-54-00-548051.13INVOICE TOTAL:51.13 *CHECK TOTAL:704.65Page 10 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526649 CONSTELL CONSTELLATION NEW ENERGY004346107702/01/18 01 12/28-01/29 COUNTRYSIDE PKWY 15-155-54-00-5482135.81INVOICE TOTAL:135.81 *CHECK TOTAL:135.81 526650 CONSTELL CONSTELLATION NEW ENERGY004348095302/02/18 01 10/18-11/15 421 POPLAR DR 15-155-54-00-54824,319.86INVOICE TOTAL:4,319.86 *004348095502/02/18 01 11/16-12/17 421 POPLAR DR 15-155-54-00-54825,119.24INVOICE TOTAL:5,119.24 *004348095902/02/18 01 12/18-01/22 421 POPLAR DR 15-155-54-00-54826,016.45INVOICE TOTAL:6,016.45 *CHECK TOTAL:15,455.55 526651 COREMAIN CORE & MAIN LPI36302001/25/18 01 WIRE, WASHERS, 100CF METERS 51-510-56-00-56643,780.00INVOICE TOTAL:3,780.00 *CHECK TOTAL:3,780.00 526652 DEARNATI DEARBORN NATIONAL LIFE02091802/09/18 01 MAR 2018 LIFE INS01-110-52-00-522291.7802 MAR 2018 LIFE INS01-110-52-00-52369.2803 MAR 2018 LIFE INS01-120-52-00-522227.8404 MAR 2018 LIFE INS01-210-52-00-5222590.5105 MAR 2018 LIFE INS01-220-52-00-522241.4806 MAR 2018 LIFE INS01-410-52-00-5222135.9007 MAR 2018 LIFE INS79-790-52-00-522275.94Page 11 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526652 DEARNATI DEARBORN NATIONAL LIFE02091802/09/18 08 MAR 2018 LIFE INS79-795-52-00-522278.9909 MAR 2018 LIFE INS51-510-52-00-522279.2910 MAR 2018 LIFE INS52-520-52-00-522274.1311 MAR 2018 LIFE INS82-820-52-00-522242.3412 MAR 2018 VISION INS01-110-52-00-522494.1513 MAR 2018 VISION INS01-120-52-00-522458.9514 MAR 2018 VISION INS01-210-52-00-5224563.4015 MAR 2018 VISION INS01-220-52-00-522465.3516 MAR 2018 VISION INS01-410-52-00-522488.7917 MAR 2018 VISION INS01-640-52-00-524296.1918 MAR 2018 VISION INS79-790-52-00-5224108.2019 MAR 2018 VISION INS79-795-52-00-522478.9920 MAR 2018 VISION INS51-510-52-00-5224101.4821 MAR 2018 VISION INS52-520-52-00-522449.4822 MAR 2018 VISION INS82-820-52-00-522458.40INVOICE TOTAL:2,610.86 *CHECK TOTAL:2,610.86D000773 DLKDLK, LLC02201802/20/18 01 KEDA MEETING LUNCHEON01-640-54-00-5486264.34INVOICE TOTAL:264.34 *DIRECT DEPOSIT TOTAL:264.34 526653 DUTEK THOMAS & JULIE FLETCHER100384801/16/18 01 HOSE REPAIR01-410-56-00-564030.00INVOICE TOTAL:30.00 *100389701/24/18 01 HOSE ASSEMBLY01-410-56-00-564096.00INVOICE TOTAL:96.00 *100398802/06/18 01 HOSE01-410-56-00-56403.00INVOICE TOTAL:3.00 *CHECK TOTAL:129.00Page 12 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526654 DUYSDUY'S COMFORT SHOES2000861601/25/18 01 SAFETY BOOT - HERNANDEZ79-790-56-00-5600199.75INVOICE TOTAL:199.75 *CHECK TOTAL:199.75 526655 DYNEGY DYNEGY ENERGY SERVICES26697891801102/01/18 01 12/27-01/29 2921 BRISTOL RIDGE 51-510-54-00-54803,769.44INVOICE TOTAL:3,769.44 *26697901802102/05/18 01 01/03-01/31 420 FAIRHAVEN 51-510-54-00-548059.14INVOICE TOTAL:59.14 *26697911801102/02/18 01 12/27-01/30 2224 TREMONT51-510-54-00-54807,344.06INVOICE TOTAL:7,344.06 *26697921802102/01/18 01 12/28-01/29 610 TOWER LANE 51-510-54-00-54808,765.73INVOICE TOTAL:8,765.73 *CHECK TOTAL:19,938.37 526656 EEIENGINEERING ENTERPRISES, INC.6355701/31/18 02 TRAFFIC CONTROL SIGNAGE & 01-640-54-00-5465398.7503 MARKINGS** COMMENT **INVOICE TOTAL:398.75 *6355901/31/18 01 WINDETT RIDGE01-640-54-00-5465111.00INVOICE TOTAL:111.00 *6356001/31/18 01 GRANDE RESERVE - AVANTI01-640-54-00-5465515.00INVOICE TOTAL:515.00 *6356101/31/18 01 CALEDONIA01-640-54-00-5465169.50INVOICE TOTAL:169.50 *Page 13 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526656 EEIENGINEERING ENTERPRISES, INC.6356201/31/18 01 SPEEDWAY-RT47 & GALENA01-640-54-00-5465185.00INVOICE TOTAL:185.00 *6356301/31/18 01 WATER ATLAS MAP UPDATES01-640-54-00-546550.25INVOICE TOTAL:50.25 *6356401/31/18 01 YORKVILLE CHRISTAIN SCHOOL 90-055-55-00-0111607.50INVOICE TOTAL:607.50 *6356501/31/18 01 HEARTLAND MEADOWS90-064-64-00-01115,971.25INVOICE TOTAL:5,971.25 *6356601/31/18 01 IL RT71 SANITARY SEWER &51-510-60-00-60665,590.6202 WATER MAIN REPLACEMENT** COMMENT **03 IL RT71 SANITARY SEWER &52-520-60-00-60661,311.3804 WATER MAIN REPLACEMENT** COMMENT **INVOICE TOTAL:6,902.00 *CHECK TOTAL:14,910.25 526657 EEIENGINEERING ENTERPRISES, INC.6356701/31/18 01 RIVERFRONT PARK IMPROVEMENTS 72-720-60-00-60456,280.00INVOICE TOTAL:6,280.00 *CHECK TOTAL:6,280.00 526658 EEIENGINEERING ENTERPRISES, INC.6356801/31/18 01 SUNFLOWER ESTATES & GREEN 23-230-60-00-6018209.6802 BRIAIR NATURALIZED BASIN** COMMENT **03 CONVERSION** COMMENT **04 SUNFLOWER ESTATES & GREEN 12-112-54-00-5416445.5705 BRIAIR NATURALIZED BASIN** COMMENT **Page 14 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526658 EEIENGINEERING ENTERPRISES, INC.6356801/31/18 06 CONVERSION** COMMENT **INVOICE TOTAL:655.25 *6356901/31/18 01 US RT34 IMPROVEMENTS01-640-54-00-5465191.00INVOICE TOTAL:191.00 *6357001/31/18 01 BRISTOL BAY 65 PK IMPROVEMENTS 72-720-60-00-60431,559.25INVOICE TOTAL:1,559.25 *6357101/31/18 01 COUNTRYSIDE STREET & WATER 51-510-60-00-6082509.9502 MAIN IMPROVMENTS** COMMENT **03 COUNTRYSIDE STREET & WATER 23-230-60-00-6082312.5504 MAIN IMPROVMENTS** COMMENT **INVOICE TOTAL:822.50 *6357201/31/18 01 WHISPERING MEADOWS - CITY VS 01-640-54-00-54651,814.5002 FIDELITY** COMMENT **INVOICE TOTAL:1,814.50 *6357301/31/18 01 GC HOUSING DEVELOPMENT90-089-89-00-0111646.50INVOICE TOTAL:646.50 *6357401/31/18 01 KBL COMMUNITY CENTER90-104-00-00-01112,305.50INVOICE TOTAL:2,305.50 *6357501/31/18 01 MARIN BROS. ADDITION-SITE PLAN 90-063-63-00-0111148.75INVOICE TOTAL:148.75 *6357601/31/18 01 2017 ROAD PROGRAM23-230-60-00-6025724.50INVOICE TOTAL:724.50 *6357701/31/18 01 WRIGLEY ACCESS DR & RT4701-640-54-00-5465893.75INVOICE TOTAL:893.75 *6357801/31/18 01 ADA TRANSITION PLAN23-230-60-00-6059435.00INVOICE TOTAL:435.00 *Page 15 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526658 EEIENGINEERING ENTERPRISES, INC.6357901/31/18 01 BLACKBERRY WOODS-PHASE B01-640-54-00-54655,106.60INVOICE TOTAL:5,106.60 *6358001/31/18 01 CEDARHURST LIVING SITE90-101-00-00-0111774.5002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:774.50 *6358101/31/18 01 2017 SANITARY SEWER LINING 52-520-60-00-602564.50INVOICE TOTAL:64.50 *6358201/31/18 01 CITY OF YORKVILLE01-640-54-00-5465170.00INVOICE TOTAL:170.00 *6358301/31/18 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *6358401/31/18 01 KENNEDY RD IMPROVEMENTS23-230-60-00-6086557.50INVOICE TOTAL:557.50 *6358501/31/18 01 CASEY'S - SITE IMPROVEMENTS 90-105-00-00-01116,029.63INVOICE TOTAL:6,029.63 *6358601/31/18 01 CENTER PKWY/COUNTRYSIDE PKWY 23-230-60-00-6084594.7502 RESURFACING - PHASE III** COMMENT **INVOICE TOTAL:594.75 *6358701/31/18 01 SANITARY SEWER FLOW MONITORING 52-520-60-00-6025565.25INVOICE TOTAL:565.25 *6358801/31/18 01 SUB-REGIONAL WATER51-510-54-00-5465224.2502 COORDINATION** COMMENT **INVOICE TOTAL:224.25 *6358901/31/18 01 KENDALL MARKETPLACE01-640-54-00-5465605.47Page 16 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526658 EEIENGINEERING ENTERPRISES, INC.6358901/31/18 02 RESIDENTIAL** COMMENT **INVOICE TOTAL:605.47 *6359001/31/18 01 GRANDE RESERVE - UNIT 2301-640-54-00-5465206.50INVOICE TOTAL:206.50 *6359101/31/18 01 HOLIDAY INN EXPRESS & SUITES 90-108-00-00-0111640.50INVOICE TOTAL:640.50 *6359201/31/18 01 GRANDE RESERVE - UNIT 801-640-54-00-54652,820.75INVOICE TOTAL:2,820.75 *6359301/31/18 01 GRANDE RESERVE - UNIT 101-640-54-00-5465199.50INVOICE TOTAL:199.50 *6359401/31/18 01 2017 ITEP APPLICATION01-640-54-00-54652,076.92INVOICE TOTAL:2,076.92 *6359501/31/18 01 2018 ROAD PROGRAM23-230-60-00-60251,841.25INVOICE TOTAL:1,841.25 *6359601/31/18 01 FOUNTAIN VILLAGE-COMPLETETION 23-230-60-00-60235,782.0002 OF IMPROVEMENTS** COMMENT **INVOICE TOTAL:5,782.00 *6359701/31/18 01 BRISTOL BAY RESUBDIVISION 90-113-00-00-01117,842.00INVOICE TOTAL:7,842.00 *6359801/31/18 01 WRIGLEY PARKING LOT REPAVING 90-112-00-00-0111643.75INVOICE TOTAL:643.75 *6359901/31/18 01 GALENA RD ROW DEDICATION01-640-54-00-5465718.00INVOICE TOTAL:718.00 *6360001/31/18 01 DOWNTOWN OVERLAY DISTRICT 88-880-60-00-6000477.50Page 17 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526658 EEIENGINEERING ENTERPRISES, INC.6360001/31/18 02 PLANNING** COMMENT **INVOICE TOTAL:477.50 *CHECK TOTAL:50,037.62 526659 FARMFLEE BLAIN'S FARM & FLEET7224-HERNANDEZ01/20/18 01 HOODIES, TEES, HATS, SOCKS 79-790-56-00-5600168.21INVOICE TOTAL:168.21 *7658-KLEEFISCH01/26/18 01 GLOVES, SHORTS, TEES, JEANS, 79-790-56-00-5600299.3502 PANTS, SOCKS, HATS, HOODIE** COMMENT **INVOICE TOTAL:299.35 *8089-HORNER02/05/18 01 JACKETS, HOODIES, PANTS, JEANS 79-790-56-00-5600432.2502 FLANNELS, TEES, GLOVES** COMMENT **INVOICE TOTAL:432.25 *8090-SMALL02/05/18 01 SOCKS, BIBS, JACKET, HATS, 79-790-56-00-5600320.7702 JEANS, PANTS** COMMENT **INVOICE TOTAL:320.77 *8091-KLEEFISCH02/05/18 01 GLOVES, PANTS, TEE, SHORTS 79-790-56-00-560085.46INVOICE TOTAL:85.46 *8092-SMITH02/05/18 01 HATS, SOCKS, SWEATSHIRTS, TEES 79-790-56-00-5600147.97INVOICE TOTAL:147.97 *8094-HERNANDEZ02/05/18 01 GLOVES, SOCKS, JEANS, PANTS 79-790-56-00-5600224.92INVOICE TOTAL:224.92 *8289-LAWRENTZ02/08/18 01 2 PAIRS OF JEANS-LAWRENTZ 51-510-56-00-560030.58INVOICE TOTAL:30.58 *CHECK TOTAL:1,709.51Page 18 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526660 FARRFARR ASSOCIATES2017021-0202/05/18 01 01/01/18-01/31/18 YORKVILLE 88-880-60-00-60003,583.9702 DOWNTOWN OVERLAY DISTRICT** COMMENT **03 SERVICES** COMMENT **INVOICE TOTAL:3,583.97 *CHECK TOTAL:3,583.97 526661 FIRST FIRST PLACE RENTAL290778-102/01/18 01 PRESSURE WASHER WAND52-520-56-00-5620219.00INVOICE TOTAL:219.00 *CHECK TOTAL:219.00 526662 FLATSOS RAQUEL HERRERA701502/07/18 01 4 NEW TIRES79-790-54-00-5495300.00INVOICE TOTAL:300.00 *CHECK TOTAL:300.00 526663 FLEEPRID FLEETPRIDE9190983501/30/18 01 LAMPS, LAMP KITS79-790-56-00-5640121.48INVOICE TOTAL:121.48 *9213185902/08/18 01 BASE MOUNT79-790-56-00-56408.82INVOICE TOTAL:8.82 *CHECK TOTAL:130.30 526664 FLEXFLEX BENEFIT SERVICE CORP.7589302/09/18 01 JAN HRA ADMIN & RENEWAL FEE 01-110-52-00-521627.02Page 19 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526664 FLEXFLEX BENEFIT SERVICE CORP.7589302/09/18 02 JAN HRA ADMIN & RENEWAL FEE 01-120-52-00-521613.5203 JAN HRA ADMIN & RENEWAL FEE 01-210-52-00-5216141.8104 JAN HRA ADMIN & RENEWAL FEE 01-220-52-00-521627.0205 JAN HRA ADMIN & RENEWAL FEE 01-410-52-00-52169.0106 JAN HRA ADMIN & RENEWAL FEE 79-790-52-00-521630.4007 JAN HRA ADMIN & RENEWAL FEE 79-795-52-00-521623.6508 JAN HRA ADMIN & RENEWAL FEE 51-510-52-00-521629.2709 JAN HRA ADMIN & RENEWAL FEE 52-520-52-00-52169.0110 JAN HRA ADMIN & RENEWAL FEE 01-640-52-00-524047.2711 JAN HRA ADMIN & RENEWAL FEE 82-820-52-00-521627.0212 JAN HRA ADMIN & RENEWAL FEE 01-110-52-00-521619.7613 JAN HRA ADMIN & RENEWAL FEE 01-120-52-00-52169.8814 JAN HRA ADMIN & RENEWAL FEE 01-210-52-00-521679.0415 JAN HRA ADMIN & RENEWAL FEE 01-220-52-00-52169.8816 JAN HRA ADMIN & RENEWAL FEE 01-410-52-00-52169.8917 JAN HRA ADMIN & RENEWAL FEE 51-510-52-00-521619.7718 JAN HRA ADMIN & RENEWAL FEE 52-520-52-00-52169.8919 JAN HRA ADMIN & RENEWAL FEE 01-640-52-00-52409.89INVOICE TOTAL:553.00 *CHECK TOTAL:553.00 526665 FRIEDERG GREG FRIEDERS02031802/03/18 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 526666 GALLS GALL'S INC.00918602401/23/18 01 HOLSTER, DOUBLE MAG, BELT 01-210-56-00-5600225.07INVOICE TOTAL:225.07 *00924761401/31/18 01 WOMENS REEBOK SHOES-KLINGLE 01-210-56-00-560098.40INVOICE TOTAL:98.40 *Page 20 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526666 GALLS GALL'S INC.00925994802/02/18 01 BELT01-210-56-00-560051.50INVOICE TOTAL:51.50 *CHECK TOTAL:374.97 526667 HENDERSO HENDERSON PRODUCTS, INC.26614501/23/18 01 PUMP01-410-56-00-5628417.30INVOICE TOTAL:417.30 *26766902/08/18 01 SENSOR CABLES01-410-56-00-5628525.71INVOICE TOTAL:525.71 *CHECK TOTAL:943.01 526668 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN02810601/10/18 01 INSTALLED NEW WATER PUMP01-410-54-00-5490714.19INVOICE TOTAL:714.19 *02810801/11/18 01 INSTALLED NEW FILTER BASE/OIL 01-410-54-00-54902,630.6202 COOLER ASSEMBLY** COMMENT **INVOICE TOTAL:2,630.62 *02810901/12/18 01 REPLACED BOTH AXEL BRAKE01-410-54-00-5490322.6602 CHAMBERS** COMMENT **INVOICE TOTAL:322.66 *02812401/30/18 01 CHECK & ADJUSTED BRAKES01-410-54-00-549054.00INVOICE TOTAL:54.00 *02812501/30/18 01 ALTERNATOR01-410-56-00-5628240.75INVOICE TOTAL:240.75 *CHECK TOTAL:3,962.22Page 21 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526669 INGEMUNS INGEMUNSON LAW OFFICES LTD512002/01/18 01 01/17/18 ADMIN HEARING01-210-54-00-5467150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00 526670 INSIGHT INSIGHT PUBLIC SECTOR, INC11003733-MISC02/13/18 01 8 REPLACEMENT COMPUTERS01-640-54-00-54508,957.54INVOICE TOTAL:8,957.54 *CHECK TOTAL:8,957.54 526671 INTERDEV INTERDEV, LLCCW101439602/01/18 01 BARRACUDA ENERGIZE UPDATES FOR 01-640-54-00-5450822.2202 1 YEAR** COMMENT **INVOICE TOTAL:822.22 *MSP-101436201/31/18 01 JAN 2018 MONTHLY BILLING01-640-54-00-54502,691.00INVOICE TOTAL:2,691.00 *CHECK TOTAL:3,513.22 526672 JIMSTRCK JIM'S TRUCK INSPECTION LLC17029201/18/18 01 TRUCK INSPECTION79-790-54-00-549529.00INVOICE TOTAL:29.00 *17029301/18/18 01 TRUCK INSPECTION79-790-54-00-549529.00INVOICE TOTAL:29.00 *17031701/22/18 01 TRUCK INSPECTION79-790-54-00-549529.00INVOICE TOTAL:29.00 *17031801/22/18 01 TRUCK INSPECTION79-790-54-00-549530.00INVOICE TOTAL:30.00 *Page 22 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526672 JIMSTRCK JIM'S TRUCK INSPECTION LLC17031901/22/18 01 TRUCK INSPECTION79-790-54-00-549530.00INVOICE TOTAL:30.00 *17032701/22/18 01 TRUCK INSPECTION79-790-54-00-549529.00INVOICE TOTAL:29.00 *17033001/22/18 01 TRUCK INSPECTION79-790-54-00-549530.00INVOICE TOTAL:30.00 *17033101/22/18 01 TRUCK INSPECTION79-790-54-00-549530.00INVOICE TOTAL:30.00 *17044901/30/18 01 TRUCK INSPECTION79-790-54-00-549529.00INVOICE TOTAL:29.00 *CHECK TOTAL:265.00 526673 JOHNSOIL JOHNSON OIL COMPANY IL225869002/01/18 01 JAN 2018 GASOLINE01-210-56-00-569524.70INVOICE TOTAL:24.70 *CHECK TOTAL:24.70 526674 JUSTSAFE JUST SAFETY, LTD3013302/13/18 01 FIRST AID SUPPLIES52-520-56-00-562045.15INVOICE TOTAL:45.15 *CHECK TOTAL:45.15 526675 KANTORG GARY KANTORFEB201802/04/18 01 FEB 2018 MAGIC CLASS79-795-54-00-546245.00Page 23 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526675 KANTORG GARY KANTORFEB201802/04/18 02 INSTRUCTION** COMMENT **INVOICE TOTAL:45.00 *CHECK TOTAL:45.00 526676 KCPROB KENDALL COUNTY COURT SERVICES01301801/30/18 01 FY16 DIVERSION SPECIALIST 01-210-54-00-54723,583.88INVOICE TOTAL:3,583.88 *CHECK TOTAL:3,583.88 526677 KENCOM KENCOM PUBLIC SAFETY DISPATCH15301/22/18 01 2018 FEE FOR DISPATCHING01-640-54-00-544995,559.31INVOICE TOTAL:95,559.31 *CHECK TOTAL:95,559.31 526678 KENDCPA KENDALL COUNTY CHIEFS OF37501/12/18 01 2018 INSTALLATION DINNER FOR 4 01-210-54-00-5412100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 526679 KENDCROS KENDALL CROSSING, LLCBD REBAYE 12/1702/07/18 01 DEC 2017 NCG BUSINESS DIST 01-000-24-00-2487993.9802 REBATE** COMMENT **INVOICE TOTAL:993.98 *CHECK TOTAL:993.98 526680 KONICA KONICA MINOLTAPage 24 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526680 KONICA KONICA MINOLTA3134342402/01/18 01 02/01-03/01 COPIER LEASE01-110-54-00-5485175.1902 02/01-03/01 COPIER LEASE01-120-54-00-5485140.1503 02/01-03/01 COPIER LEASE01-220-54-00-5485260.9804 02/01-03/01 COPIER LEASE01-210-54-00-5485366.8405 02/01-03/01 COPIER LEASE01-410-54-00-548535.2906 02/01-03/01 COPIER LEASE51-510-54-00-548535.2907 02/01-03/01 COPIER LEASE52-520-54-00-548535.2908 02/01-03/01 COPIER LEASE79-790-54-00-5485130.4909 02/01-03/01 COPIER LEASE79-795-54-00-5485130.48INVOICE TOTAL:1,310.00 *CHECK TOTAL:1,310.00 526681 LAWSON LAWSON PRODUCTS930553329001/19/18 01 FOAMER, CABLE TIES, AUTO01-410-56-00-5620212.2202 FUSE, COTTER PINS, COUPLER, ** COMMENT **03 QUICK SLIDES, FUSES,** COMMENT **04 CONNECTORS, O RINGS, WASHERS, ** COMMENT **05 SCREWS** COMMENT **06 FOAMER, CABLE TIES, AUTO51-510-56-00-5620212.2107 FUSE, COTTER PINS, COUPLER, ** COMMENT **08 QUICK SLIDES, FUSES,** COMMENT **09 CONNECTORS, O RINGS, WASHERS, ** COMMENT **10 SCREWS** COMMENT **11 FOAMER, CABLE TIES, AUTO52-520-56-00-5620212.2112 FUSE, COTTER PINS, COUPLER, ** COMMENT **13 QUICK SLIDES, FUSES,** COMMENT **14 CONNECTORS, O RINGS, WASHERS, ** COMMENT **15 SCREWS** COMMENT **INVOICE TOTAL:636.64 *CHECK TOTAL:636.64 526682 LEJAN NICOLE DECKERPage 25 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526682 LEJAN NICOLE DECKER01101801/30/18 01 IL LEAP MONTHLY MEETING01-210-54-00-541210.00INVOICE TOTAL:10.00 *CHECK TOTAL:10.00 526683 MARKSJ JOSEPH MARKS02031802/03/18 01 REFEREE79-795-54-00-5462225.00INVOICE TOTAL:225.00 *CHECK TOTAL:225.00 526684 MENLAND MENARDS - YORKVILLE294401/04/18 01 PAPER TOWELS, KLEENEX, GAIN, 79-790-56-00-562065.7002 DEGREASER, FEBREEZE** COMMENT **INVOICE TOTAL:65.70 *297101/04/18 01 HEATERS79-790-56-00-5620158.00INVOICE TOTAL:158.00 *304001/05/18 01 STUDS, SCREWS79-790-56-00-562099.27INVOICE TOTAL:99.27 *435801/18/18 01 WINDEX, GLASS CLEANER79-790-56-00-562019.75INVOICE TOTAL:19.75 *479601/22/18 01 FITTING79-790-56-00-56207.29INVOICE TOTAL:7.29 *CHECK TOTAL:350.01 526685 MENLAND MENARDS - YORKVILLE490001/23/18 01 PROPANE CYLINDER, CABLE SPLICE 15-155-56-00-564213.01Page 26 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526685 MENLAND MENARDS - YORKVILLE490001/23/18 02 KIT** COMMENT **INVOICE TOTAL:13.01 *CHECK TOTAL:13.01 526686 MENLAND MENARDS - YORKVILLE499501/24/18 01 TAPCON72-720-60-00-6045124.90INVOICE TOTAL:124.90 *510901/25/18 01 PURELL GEL52-520-56-00-56205.97INVOICE TOTAL:5.97 *512301/25/18 01 BATTERIES, ANCHORS51-510-56-00-56385.28INVOICE TOTAL:5.28 *521001/26/18 01 UTILITY HANGER, BISSELL BELT 51-510-56-00-562011.91INVOICE TOTAL:11.91 *521101/26/18 01 NUTS, WASHERS, BOLTS79-790-56-00-562010.23INVOICE TOTAL:10.23 *525101/26/18 01 SOAP, CLEANER, SPONGES52-520-56-00-562021.80INVOICE TOTAL:21.80 *526101/26/18 01 HOSE CLAMP, HOSE BARB, TUBING 01-410-56-00-562822.75INVOICE TOTAL:22.75 *556301/29/18 01 TOWELS, MAGIC WHEEL CLEAN 52-520-56-00-562012.38INVOICE TOTAL:12.38 *563401/30/18 01 PVC PLUG, PVC CAP, WASHERS, 01-410-56-00-562811.4102 BUSHING, CHECK VALVE SLIP** COMMENT **INVOICE TOTAL:11.41 *Page 27 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526686 MENLAND MENARDS - YORKVILLE564401/30/18 01 JACK STAND, GREASE, CLEANER 79-790-56-00-563075.60INVOICE TOTAL:75.60 *565101/30/18 01 COMUTER SCREEN MOUNTS51-510-56-00-562851.98INVOICE TOTAL:51.98 *567301/30/18 01 SCREWS, WASHERS, NUTS51-510-56-00-562029.70INVOICE TOTAL:29.70 *574301/31/18 01 MINI-VAC TRANSFER PUMP01-410-56-00-563069.89INVOICE TOTAL:69.89 *584902/01/18 01 ANTIFREEZE, PVC PIPE, COUPLER 23-216-56-00-56568.29INVOICE TOTAL:8.29 *585502/01/18 01 HOSE52-520-56-00-562069.9902 QD SETS, SPRAY TIP52-520-56-00-563036.75INVOICE TOTAL:106.74 *585602/01/18 01 PVC COUPLER, WIRE PULL LUBE, 23-216-56-00-565616.7202 PVC PIPE, antifreeze** COMMENT **INVOICE TOTAL:16.72 *588602/01/18 01 BATTERIES51-510-56-00-566510.28INVOICE TOTAL:10.28 *590002/01/18 01 WASHERS, NUTS, PIPE79-790-56-00-564015.72INVOICE TOTAL:15.72 *597202/02/18 01 BATTERIES, PIPE79-790-56-00-562021.63INVOICE TOTAL:21.63 *601302/02/18 01 USB CABLE51-510-56-00-56355.99INVOICE TOTAL:5.99 *Page 28 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526686 MENLAND MENARDS - YORKVILLE631202/05/18 01 OUTLETS, CONNECTORS, WIRE, 79-790-56-00-5640396.1102 TAPE, COVERS, CONDUIT, STRAPS ** COMMENT **INVOICE TOTAL:396.11 *632002/05/18 01 ELECTRICAL TAPE, WINGNUTS 79-790-56-00-564027.02INVOICE TOTAL:27.02 *647002/06/18 01 BALL HOOKS, MOUNTING PLATES, 79-790-56-00-5630328.9602 BENCH GRINDER** COMMENT **INVOICE TOTAL:328.96 *651202/06/18 01 WIPER BLADES01-210-56-00-562024.48INVOICE TOTAL:24.48 *675902/09/18 01 WIPER BLADE01-210-56-00-562033.68INVOICE TOTAL:33.68 *CHECK TOTAL:1,449.42 526687 MENLAND MENARDS - YORKVILLE8878308/17/17 01 CONTRACTOR BAGS79-790-56-00-56201,199.00INVOICE TOTAL:1,199.00 *CHECK TOTAL:1,199.00 526688 MIDWSALT MIDWEST SALTP43856901/29/18 01 BULK ROCK SALT51-510-56-00-56382,579.45INVOICE TOTAL:2,579.45 *CHECK TOTAL:2,579.45 526689 MONTRK MONROE TRUCK EQUIPMENTPage 29 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526689 MONTRK MONROE TRUCK EQUIPMENT31986202/02/18 01 SPINNER01-410-56-00-5628138.60INVOICE TOTAL:138.60 *31992302/05/18 01 CYLINDERS01-410-56-00-56281,092.64INVOICE TOTAL:1,092.64 *CHECK TOTAL:1,231.24 526690 MUNCOLLE MUNICIPAL COLLECTION SERVICES01162601/31/18 01 COMMISSION ON COLLECTIONS 01-210-54-00-546735.01INVOICE TOTAL:35.01 *CHECK TOTAL:35.01 526691 NEEDATRA NEEDA TRAILER2504802/08/18 01 BREAK AWAY SYSTEM, JUNCTION 79-790-56-00-5640217.5002 BOX, BEARINGS** COMMENT **INVOICE TOTAL:217.50 *CHECK TOTAL:217.50 526692 NEOPOST NEOFUNDS BY NEOPOST020118-PR02/01/18 01 REFILL POSTAGE METER79-000-14-00-1410500.00INVOICE TOTAL:500.00 *CHECK TOTAL:500.00 526693 NEOPOST NEOFUNDS BY NEOPOST5545601201/06/18 01 MAR & APR 2018 POSTAGE01-120-54-00-548537.0702 MACHINE LEASE** COMMENT **Page 30 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526693 NEOPOST NEOFUNDS BY NEOPOST5545601201/06/18 03 MAY-JUN 2018 POSTAGE MACHINE 01-000-14-00-140037.0604 LEASE** COMMENT **INVOICE TOTAL:74.13 *CHECK TOTAL:74.13 526694 NICOR NICOR GAS00-41-22-8748 4-0118 01/31/18 01 01/02-01/31 1107 PRAIRIE01-110-54-00-548033.68INVOICE TOTAL:33.68 *07-72-09-0117 7-0118 02/09/18 01 01/11-02/08 1301 CAROLYN01-110-54-00-548027.27INVOICE TOTAL:27.27 *12-43-53-5625 3-0118 02/01/18 01 01/03-01/31 609 N BRIDGE01-110-54-00-548096.64INVOICE TOTAL:96.64 *15-41-50-1000 6-0118 02/01/18 01 01/02-01/30 804 GAME FARM RD 01-110-54-00-5480720.20INVOICE TOTAL:720.20 *15-64-61-3532 5-0118 01/31/18 01 11/30-01/31 1991 CANNONBALL TR 01-110-54-00-548022.89INVOICE TOTAL:22.89 *23-45-91-4862 5-0118 02/01/18 01 01/03-01/31 101 BRUELL ST 01-110-54-00-548087.08INVOICE TOTAL:87.08 *31-61-67-2493 1-0118 02/08/18 01 01/10-02/06 276 WINDHAM CR 01-110-54-00-548027.78INVOICE TOTAL:27.78 *40-52-64-8356 1-0118 02/02/18 01 01/04-02/01 102 E VAN EMMON 01-110-54-00-5480355.31INVOICE TOTAL:355.31 *45-12-25-4081 3-0118 02/09/18 01 01/10-02/07 201 W HYDRAULIC 01-110-54-00-5480270.49INVOICE TOTAL:270.49 *Page 31 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526694 NICOR NICOR GAS46-69-47-6727 1-0118 02/06/18 01 01/08-02/06 1975 BRIDGE01-110-54-00-548084.37INVOICE TOTAL:84.37 *61-60-41-1000 9-0118 02/02/18 01 01/03-01/31 610 TOWER01-110-54-00-54801,137.09INVOICE TOTAL:1,137.09 *80-56-05-1157 0-0118 02/06/18 01 01/08-02/05 2512 ROSEMONT 01-110-54-00-548052.49INVOICE TOTAL:52.49 *83-80-00-1000 7-0118 02/02/18 01 01/03-01/31 610 TOWER UNIT B 01-110-54-00-5480357.55INVOICE TOTAL:357.55 *91-85-68-4012 8-0118 02/01/18 01 01/02-01/31 902 GAME FARM 82-820-54-00-54801,502.58INVOICE TOTAL:1,502.58 *CHECK TOTAL:4,775.42 526695 O'REILLY O'REILLY AUTO PARTS5613-13543401/29/18 01 EXT BAR52-520-56-00-562019.99INVOICE TOTAL:19.99 *5613-13559601/31/18 01 ADHESIVE01-410-56-00-564016.00INVOICE TOTAL:16.00 *5613-13593702/05/18 01 ROCKER SWITCH01-410-56-00-56408.99INVOICE TOTAL:8.99 *5613-13618102/08/18 01 TRANS FLUID, WIPER FLUID01-410-56-00-564063.53INVOICE TOTAL:63.53 *5613-13619902/08/18 01 WIPER BLADES, RAINX01-410-56-00-5640135.53INVOICE TOTAL:135.53 *5613-13654302/13/18 01 P/S FLUID01-410-56-00-564028.98INVOICE TOTAL:28.98 *Page 32 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526695 O'REILLY O'REILLY AUTO PARTS5613-13661202/14/18 01 SYRINGE01-410-56-00-56407.99INVOICE TOTAL:7.99 *5613-13664502/14/18 01 MARKER LIGHT01-410-56-00-56404.79INVOICE TOTAL:4.79 *CHECK TOTAL:285.80 526696 OHERRONO RAY O'HERRON COMPANY1807918-IN02/09/18 01 JACKET01-210-56-00-5600270.23INVOICE TOTAL:270.23 *CHECK TOTAL:270.23 526697 OMALLEY O'MALLEY WELDING & FABRICATING1789101/31/18 01 SHEARING PLATE51-510-54-00-546257.00INVOICE TOTAL:57.00 *CHECK TOTAL:57.00D000774 ORRKKATHLEEN FIELD ORR & ASSOC.1552102/12/18 01 MISC ADMIN LEGAL MATTERS01-640-54-00-54565,246.0002 COFFMAN ANEXATION MATTERS 90-111-00-00-001132.2503 COUNTRYSIDE TIF MATTERS87-870-54-00-546243.0004 DOWNTOWN TIF MATTERS88-880-54-00-5466645.0005 DOWNTOWN TIF II MATTERS88-880-54-00-54661,892.0006 LIBRARY MATTERS01-640-54-00-545643.0007 MEETINGS01-640-54-00-54561,000.00INVOICE TOTAL:8,901.25 *DIRECT DEPOSIT TOTAL:8,901.25Page 33 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526698 PARADISE PARADISE CAR WASH01181801/18/18 01 CAR WASH01-220-54-00-546211.00INVOICE TOTAL:11.00 *22360002/01/18 01 CAR WASH79-795-54-00-549528.0002 CAR WASH79-790-54-00-549528.00INVOICE TOTAL:56.00 *22360902/12/18 01 CAR WASH01-220-54-00-546211.00INVOICE TOTAL:11.00 *CHECK TOTAL:78.00 526699 R0001020 ALTISOURCE SINGLE FAMILY INC.02071802/07/18 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371244.9702 ACCT #0208240500-02** COMMENT **INVOICE TOTAL:244.97 *CHECK TOTAL:244.97 526700 R0001214 BRIAN KRUPICKA012518-REIMB01/25/18 01 DAMAGED MAILBOX REIMBURSEMENT 01-410-56-00-562075.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 526701 R0002007 MICHAEL SKINNER02071802/07/18 01 REFUND LANDLOARD OVERPAYMENT 01-000-13-00-137162.3002 ON UTILITY ACCT#0101305340-03 ** COMMENT **INVOICE TOTAL:62.30 *CHECK TOTAL:62.30Page 34 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526702 R0002008 RAFAEL ALVAREZ02051802/05/18 01 REFUND OVER PAYMENT ON FINAL 01-000-13-00-137125.8202 BILL FOR ACCT#0104260600-01 ** COMMENT **INVOICE TOTAL:25.82 *CHECK TOTAL:25.82 526703 RIETZR ROBERT L. RIETZ JR.02031802/03/18 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 526704 RUSHRUSH-COPLEY MEDICAL CENTER300935049502/02/18 01 OIL PAN, BOLTS01-410-56-00-5628925.00INVOICE TOTAL:925.00 *CHECK TOTAL:925.00 526705 RUSSPOWE RUSSO HARDWARE INC.468707201/30/18 01 FILTERS, BLADE, ELEMENTS79-790-56-00-5640669.03INVOICE TOTAL:669.03 *CHECK TOTAL:669.03 526706 SEBIS SEBIS DIRECT2479801/25/18 01 DEC 2017 UTILITY BILLING01-110-54-00-5430559.7002 DEC 2017 UTILITY BILLING51-510-54-00-5430550.5403 DEC 2017 UTILITY BILLING52-520-54-00-5430256.8204 DEC 2017 UTILITY BILLING79-795-54-00-5426247.2005 DEC 2017 UTILITY BILLING01-120-54-00-5430410.91INVOICE TOTAL:2,025.17 *CHECK TOTAL:2,025.17Page 35 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000775 SLEEZERJ JOHN SLEEZER020318-REIMB02/03/18 01 3 PAIRS OF PANTS01-410-56-00-560053.97INVOICE TOTAL:53.97 *DIRECT DEPOSIT TOTAL:53.97D000776 SLEEZERS SCOTT SLEEZER01181801/18/18 01 IPRA CONDERENCE MILEAGE79-790-54-00-541560.5002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:60.50 *DIRECT DEPOSIT TOTAL:60.50 526707 SMITHERE SMITHEREEN PEST MANAGEMENT167613901/09/18 01 JAN 2018 PEST CONTRTOL79-790-54-00-549585.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00 526708 SPEEDWAY FLEETCOR SUPERFLEET MASTERCARDFB638-02111802/11/18 01 JAN 2018 GASOLINE79-790-56-00-56951,640.3902 JAN 2018 GASOLINE79-795-56-00-5695112.5503 JAN 2018 GASOLINE01-210-56-00-56955,492.6404 JAN 2018 GASOLINE51-510-56-00-5695851.3805 JAN 2018 GASOLINE52-520-56-00-5695851.3906 JAN 2018 GASOLINE01-410-56-00-5695851.3907 JAN 2018 GASOLINE01-220-56-00-569593.49INVOICE TOTAL:9,893.23 *CHECK TOTAL:9,893.23 526709 STANDARD STANDARD & ASSOCIATES, INC.Page 36 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526709 STANDARD STANDARD & ASSOCIATES, INC.SA00003661401/31/18 01 NFLST WITH CUSTOM ITEMS AND 01-210-54-00-54115,318.6302 ASSESSMENT EXERCISES FOR 2018 ** COMMENT **INVOICE TOTAL:5,318.63 *CHECK TOTAL:5,318.63 526710 STEVENS STEVEN'S SILKSCREENING1345701/11/18 01 3 XL T-SHIRTS-GOLDSMITH01-210-56-00-560075.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 526711 STREICH STREICHERSI129946302/01/18 01 HELMET, GAS MASK STRAP, SPEC 01-210-56-00-56001,529.9802 OPS COVER FOR HELMET-MIKOLASEK ** COMMENT **INVOICE TOTAL:1,529.98 *CHECK TOTAL:1,529.98 526712 SUBURBAN CHICAGO TRIBUNE MEDIA GROUP00349291201/31/18 01 PLAYGROUND RFP BID LISTING 79-790-56-00-5620267.51INVOICE TOTAL:267.51 *00350082501/31/18 01 FOUNTAIN VILLAGE REQUEST FOR 23-230-60-00-6023180.7502 BIDS** COMMENT **INVOICE TOTAL:180.75 *CHECK TOTAL:448.26 526713 SUBURLAB SUBURBAN LABORATORIES INC.15215701/31/18 01 ROUTINE COLIFORM51-510-54-00-5429530.00INVOICE TOTAL:530.00 *CHECK TOTAL:530.00Page 37 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526714 TRUAXG GARY TRUAX02031802/03/18 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00 526715 UPS5361 DDEDC #3, INC02061802/06/18 01 1 PKG TO KFO01-110-54-00-545231.77INVOICE TOTAL:31.77 *CHECK TOTAL:31.77 526716 WECKSTEB BILL WECKSTEIN02031802/03/18 01 REFEREE79-795-54-00-5462225.00INVOICE TOTAL:225.00 *CHECK TOTAL:225.00 526717 WEEKSB WILLIAM WEEKS02031802/03/18 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00 526718 WEINERTA ANDREA WEINERT02011802/02/18 01 PERMIT TECH CERTIFICATION 01-220-54-00-541565.5602 TRAINING MILEAGE REIMBURSEMENT ** COMMENT **INVOICE TOTAL:65.56 *CHECK TOTAL:65.56 526719 WELDSTAR WELDSTARPage 38 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526719 WELDSTAR WELDSTAR0163461001/24/18 01 GAS STEEL CYLINDER01-410-54-00-54857.75INVOICE TOTAL:7.75 *0163516801/29/18 01 CHEMICALS01-410-56-00-5628197.11INVOICE TOTAL:197.11 *CHECK TOTAL:204.86D000777 YBSDYORKVILLE BRISTOL0218SF02/13/18 01 JAN 2018 SANITARY FEES95-000-24-00-2450240,860.02INVOICE TOTAL:240,860.02 *2018.000402/08/18 01 JAN 2018 LANDFILL EXPENSES 51-510-54-00-544511,987.96INVOICE TOTAL:11,987.96 *DIRECT DEPOSIT TOTAL:252,847.98 526720 YORKACE YORKVILLE ACE & RADIO SHACK16505002/01/18 01 NUTS, BOLTS01-410-56-00-56205.27INVOICE TOTAL:5.27 *16512802/13/18 01 ROCK SWITCH01-410-56-00-564011.99INVOICE TOTAL:11.99 *16513002/14/18 01 HEX CAP SCREWS01-410-56-00-562829.99INVOICE TOTAL:29.99 *16513602/14/18 01 NIPPLE01-410-56-00-56205.16INVOICE TOTAL:5.16 *CHECK TOTAL:52.41 526721 YORKSCHO YORKVILLE SCHOOL DIST #115Page 39 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/20/18TIME: 12:16:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/27/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 526721 YORKSCHO YORKVILLE SCHOOL DIST #115013118-LC02/12/18 01 NOV 2017-JAN 2018 LAND CASH 95-000-24-00-2453104,390.91INVOICE TOTAL:104,390.91 *CHECK TOTAL:104,390.91 526722 YOUNGM MARLYS J. YOUNG01041802/03/18 01 01/04/18 PUBLIC SAFETY MEETING 01-110-54-00-546263.0002 MINUTES** COMMENT **INVOICE TOTAL:63.00 *01171802/12/18 01 01/17/18 ADMIN MEETING MINUTES 01-110-54-00-546260.00INVOICE TOTAL:60.00 *CHECK TOTAL:123.00568,263.12262,128.04TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:830,391.16Page 40 of 43 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/13/18 UNITED CITY OF YORKVILLE PAGE: 1TIME: 11:37:57 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------131113 KCR KENDALL COUNTY RECORDER'S 02/07/183379 02/07/18 01 FOUNTAINVIEW ORDINANCES 90-083-83-00-0011 164.00INVOICE TOTAL: 164.00 *CHECK TOTAL: 164.00TOTAL AMOUNT PAID: 164.00Page 41 of 43 5(*8/$5 29(57,0( 727$/ ,05) ),&$ 727$/6$'0,1,675$7,21 ),1$1&( 32/,&(&20081,7<'(9 675((76:$7(56(:(5 3$5.6 5(&5($7,21 /,%5$5< 727$/6727$/3$<52//81,7('&,7<2)<25.9,//(3$<52//6800$5<)HEUXDU\Page 42 of 43 ACCOUNTS PAYABLE DATE Manual Check Register (Page 1)02/16/2018 55,479.25$ Manual BUILD Check Register (Page2)02/20/2018 20,000.00 City Check Register (Pages 3 - 40)02/27/2018 830,391.16 SUB-TOTAL: $905,870.41 OTHER PAYABLES 02/07/2018 164.00$Clerk's Check #131113- Kendall County Recorder (Page 41) Annual Basset License - ACH 02/14/2018 300.00 SUB-TOTAL: $464.00 Bi - Weekly (Page 42)02/09/2018 267,222.67$ SUB-TOTAL: $267,222.67 TOTAL DISBURSEMENTS:1,173,557.08$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, February 27, 2018 PAYROLL Page 43 of 43 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2018-06 License Agreement Renewal for 131 E. Hydraulic Avenue – Units A and B City Council – February 27, 2018 Majority Approval Tim Evans Community Development Name Department Summary A review of the 131 E. Hydraulic Avenue, Units A and B, (Whitewater/Foxy’s Ice Cream) license renewal proposal Background During the 2011 calendar year, it was recommended by Staff and approved by both the Park Board and City Council that Parks and Recreation facilities located at Riverfront Park should be offered to the public for the opportunity to license part of the space for business purposes. Prior to these facilities being converted to license property, they were used for recreation programming and/or were unused space. Over the past six years, the United City of Yorkville Parks and Recreation Department has licensed the 131 E. Hydraulic Ave., Units A and B, to Foxy’s Ice Cream. With Foxy’s Ice Cream current license having expired on December 31, 2017 Foxy’s Ice Cream and Staff have agreed to propose to the Board a renewal of the license. The following are the important, operative highlights of the proposed license: a) Two (2) Year Agreement: December 31, 2017 – December 31, 2019. b) The Licensee agrees to pay any monies owed for natural gas, sewer, garbage and water between it and the Licensee of Unit C, even if the Licensee of Unit C is the City of Yorkville. A written agreement between Licensees of Units A & B and Unit C concerning utilities must be agreed upon and submitted to the Director of Parks and Recreation. d) $250 a month flat fee ($3,000 yearly). e) If no damages are found at the end of Foxy’s Ice Cream's final lease period, the $1000 deposit will be refunded. Recommendation Additional analysis will be presented verbally at the meeting. Staff seeks City Council approval of a two (2) year license extension agreement with Foxy’s Ice Cream for the 131 E. Hydraulic Ave., Units A & B, license property. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Date: February 14, 2018 Subject: A review of the 131 E. Hydraulic Avenue, Units A and B, (Whitewater/Foxy’s Ice Cream) license renewal proposal. Resolution No. 2018-_____ Page 1 Resolution No. 2018-_____ A RESOLUTION APPROVING A LICENSE EXTENSION AGREEMENT WITH WHITE WATER ICE CREAM, INC. (131 East Hydraulic Avenue, Units A and B) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City entered into a License Agreement with White Water Ice Cream, Inc. (“Tenant”) for Units A and B of 131 East Hydraulic Avenue which contained an option to extend by mutual consent; and, WHEREAS, Tenant has requested to extend the License pursuant to the License Agreement for a term of two (2) years; and, WHEREAS, the City and Tenant have decided that it is in their mutual interests to exercise the option to renew for an additional two (2) year term beginning at the termination of the existing term on December 31, 2017. NOW, THEREFORE, BE IT RESOLVED by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the License Extension Agreement, attached hereto as Exhibit A and made a part hereof by reference, is hereby approved, and Tim Evans, Director of Parks and Recreation, be and is hereby authorized to execute said agreement on behalf of the United City of Yorkville. Section 2: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2018. ______________________________ CITY CLERK Resolution No. 2018-_____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2018. ______________________________ MAYOR LICENSE AGREEMENT This LICENSE AGREEMENT (the “Agreement”) entered into this ___ day of December, 2018, by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation (hereinafter referred to as the “City”), and White Water Ice Cream, Inc. d/b/a Foxy’s Ice Cream, an Illinois corporation (hereinafter referred to as the “Licensee”). WITNESSETH: WHEREAS, the City is a duly organized and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois and the owner of property located at 131 East Hydraulic Avenue, Units A and B, Yorkville (the “Premises”); and, WHEREAS, the City and the Licensee desire to enter into this License Agreement for the operation of a business for the sale of certain food and beverages for consumption on and off the Premises. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Licensee agree as follows: I. TERMS AND CONDITIONS 1. CITY ORDINANCES The Licensee will strictly comply with all ordinances of the United City of Yorkville and laws of the State of Illinois with the monthly fixed rent of $250, $3,000 per year, with a 2 year license and approved Certificate of Insurance by the City and City’s insurance agent. 2. USE OF CITY'S NAME The Licensee is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 3. INDEMNITY AND HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Licensee shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses, which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Licensee, its agents, its employees, or any other person using the Premises, and the Licensee shall at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Licensee shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Licensee to indemnify the City for its own negligence. The Licensee shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Licensee, its agents, its employees, or any other person using the Premises. 4. INSURANCE REQUIREMENTS 4.1. Prior to the effective date of this Agreement, the Licensee shall procure, maintain and pay for such insurance as will protect against claims for bodily injury or death, or for damage to property, including loss of use, which may arise out of operations by the Licensee, or by anyone employed by the Licensee, or by anyone for whose acts the Licensee may be liable. Such insurance required of the Licensee shall not be less than the greater of coverages and limits of liability specified below or coverages and limits required by law unless otherwise agreed to by the City. Certificate of Insurance must approved by the City and the City’s insurance agent. Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Umbrella Liability $3,000,000 4.2. The Licensee shall have its Comprehensive General Liability (including products/completed operations coverage), Employers Liability, and Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insured" with respect to liability arising out of operations performed, including but not limited to claims for bodily injury or death brought against the City by the Licensee and/or the Licensee’s employees, however caused, related to the performance of operations under this Agreement. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 4.3. The Licensee shall maintain in effect all insurance coverage’s required by this Agreement at its sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A.M. Best rating of no less than A-VIII. In the event that the Licensee fails to procure or maintain any insurance required by this Agreement, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Licensee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 4.4. All insurance policies shall contain a provision that coverage’s and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five (5) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to the City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise the Licensee of any deficiencies in such documents, and receipt thereof shall not relieve the Licensee from, nor be deemed a waiver of the right to enforce the terms of, the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 5. SUBLETTING OF AGREEMENT The Licensee shall not sublet the Premises or any portion of it, nor shall the Licensee assign this Agreement or any interest in it; any attempted assignment of this Agreement or subletting of the Premises shall be of no force or effect, and shall confer no rights upon any assignee or sub licensee unless written addendum is approved and signed by the City, if the ownership at 131 E. Hydraulic Ave. changes. This lease will be valid. 6. TERM OF AGREEMENT The term of this Agreement shall be from December 31, 2017 until December 31, 2019, with the City having an option to exercise two, 2 year option terms. The Licensee may negotiate in good faith, on request of the City, for an extension to this Agreement, provided that the extension is approved by the City Council no later than one hundred twenty (120) days before the termination of the existing Agreement. 7. TERMINATION OF AGREEMENT The City reserves the right to terminate the whole or any part of this Agreement for any reason upon thirty (30) days written notice to the Licensee. Any excess costs incurred by the City may be set-off against any monies due and owing by the City to the Licensee. 8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY The relationship between the City and White Water Ice Cream, Inc. d/b/a Foxy’s Ice Cream is that of a Licensor and Licensee. 9. GOVERNING LAW This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 10. WAIVER OF LICENSE BREACH The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 11. AMENDMENT This Agreement will not be subject to amendment unless made in writing and signed by all parties. 12. SEVERABILITY OF INVALID PROVISIONS If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, it will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 13. NOTICE Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 Notices shall be addressed to the Licensee as follows: Robyn Sutcliff White Water Ice Cream, Inc. 131 East Hydraulic Street, Units A and B Yorkville, IL 60560 14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT 14.1. In general terms, the City is seeking to grant the Licensee the exclusive privilege of operating a concession business in Units A and B of the premises generally located at 131 East Hydraulic Street in Yorkville. 14.2. The City shall have the right to enter and to inspect the Premises at all times, without any prior notice to the Licensee. 14.3. The Licensee expressly agrees to allow the Licensee of Unit C of 131 East Hydraulic Avenue, Yorkville to have access to the furnace that serves Unit C for the purposes of inspecting, repairing, replacing and maintaining said furnace. 14.4. The Licensee shall be responsible for all taxes and personal property, and maintenance work on the Premises. With the exception of maintaining the furnace that serves Unit C. Any capital improvements done on the Premises, excluding the hot water heater that serves Unit C, over $5,000 in value, other than the initial improvements, shall be approved by the Park Board prior to commencement. For the purposes of this Agreement, maintenance work shall include regular upkeep of all components of the Premises, including maintenance and repairs, with the exception of the hot water heater that serves Unit C. If any component of the Premises, excluding the hot water heater that serves Unit C, is in need of repair or replacement, and the repair or replacement is greater than $500, then the City shall be responsible for the replacement of said component, provided the cost of repair of the component is greater than 50% of the cost of replacing the component. The preceding sentence does not apply to any capital improvements initiated and installed by the Licensee as a result of the renovation of the Premises, or to any repairs or replacements that are necessary because of any damage to or destruction of the Premises, the hot water heater that serves Unit C, and/or Unit C caused by or resulting from the actions or omissions of the Licensee. Any capital improvements done on the Premises, excluding the hot water heater that serves Unit C, of $5,000 or less, other than the initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed, bonded, and insured. For all determinations made on the 50% repair/replacement cost above, the Licensee shall require no less than three bids from qualified contractors for all repair and replacement quotes. 14.5. At the end of the agreement term, the City shall conduct an inspection of the Premises, and the Licensee shall be informed of the outcome of said inspection. The Licensee shall be responsible for returning the Premises to its fundamental state, subject to the discretion of the Park Board. 14.6. The Licensee does not have exclusive rights to all concession operations within the park, but rather, only to the specific operation at the Premises. 14.7. The Licensee shall be permitted to operate a business offering the following goods and services in the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 14.7.1.1. Ice cream and related products, hot dogs, brats, other sausage products, soup and grilled cheese sandwiches and beverages. 14.8. The Licensee expressly acknowledges that it may reserve any portion of Riverfront Park free of charge only two times in each license year. If the Licensee desires to reserve any portion of Riverfront Park more than two times in a license year, it must apply for such rental by filling out and submitting a City Park’s rental form and paying the applicable rental fee. 14.9. The City agrees to furnish to the Licensee access to City water and sewer utilities. The Licensee is responsible for applicable usage payments for all utilities (sewer, water, natural gas, electricity, phone, internet, etc.), and is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. The City shall furnish to the Licensee bi-monthly utility bills for water and sewer services. The Licensee agrees to pay all related utility bills and share in the cost owed for any natural gas, sewer, garbage and water bills between it and the Licensee of Unit C, even if the Licensee of Unit C is the City of Yorkville. A written agreement between Licensees of Units A & B and Unit C concerning utilities must be agreed upon and submitted to the Director of Parks and Recreation. 14.10. If the Licensee chooses not to occupy the Premises through the winter months, the Licensee shall take all necessary precautions and measures to properly winterize the Premises. These precautionary measures shall include, but not be limited to, maintaining a minimum level of heat no less than 60 degrees Fahrenheit to protect the Premises from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the property owner. The Licensee is expressly prohibited from shutting-off utilities at the Premises or placing said utilities on snow bird operations at any time during the term of this Agreement. 14.11. The Licensee expressly agrees to be responsible for any and all damage to and/or destruction of the Premises, the hot water heater that serves Unit C, and/or Unit C occurring during the term of this Agreement and caused by or resulting from the actions or omissions of the Licensee. The Licensee agrees to repair and replace said damaged or destroyed portions of the Premises, the hot water heater that serves Unit C, and/or Unit C, at the Licensee’s sole expense, in accordance with all ordinances of the City and while this Agreement remains in effect. 15. PAYMENTS AND OTHER REPORTS TO THE CITY 15.1. The Licensee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in a breach of the Agreement. 15.2. The Licensee shall make payments for the privilege of using the Premises of $250.00 per month for each month through the term of the Agreement, due prior to the first of each calendar month. 15.3. The Licensee shall provide the City with a security deposit in the amount of $1,000, to be due to the City prior to the start of the agreement term. Said deposit shall be held until after the end of the term of the Agreement, and will be used to offset any damage to the Premises. If no damages are found at the end of White Water Ice Cream’s final lease period, $1000 deposit will be refunded. 15.4. The Licensee shall provide to the City, prior to the start of the Agreement, confirmation of insurance coverage for the Premises and the operations of the business for the entire term, with the City named as an additional insured on all policies. 15.5. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 15.6. The Licensee is required to submit to the Director of Parks and Recreation an annual concession financial statement by January 30 of each year. 16. PRINCIPAL CONTACT FOR THE CITY The principal contact for the City that will coordinate assistance to the Licensee will be Tim Evans, Director of Parks and Recreation. 17. EMPLOYEES The Licensee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this Agreement; and to provide neat, orderly and courteous personnel. The Licensee agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing his or her duties under this Agreement. The Licensee also agrees to ensure that each employee driving a vehicle shall at all times carry a valid operator’s license for the type of vehicle he/she is driving. The Licensee’s employees will be attired, at all times, in a professional-type manner. 18. ACCIDENT PREVENTION Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 19. TAXES, LICENSES & PERMITS The Licensee shall pay all sales, use, income and other taxes that are lawfully assessed against the City or the Licensee in connection with the Premises and the work included in this Agreement, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Licensee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this Agreement. 20. DEFAULT If the Licensee fails to observe any portion of this Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the Premises, that this Agreement shall be in default if the Licensee does not take action to remedy the lack of observance within twenty-four (24) hours of said notice. If at the end of the twenty-four (24) hour period, the Licensee has not made the necessary corrections, the City shall take such steps as are necessary to provide such services. The Licensee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City’s designated representative, the City shall have the right to take over all equipment and facilities of the Licensee. 21. CERTIFICATIONS 21.1. The Licensee makes the following certifications as required by law: 21.1.1. The Licensee certifies that it is not barred from bidding or contracting with any unit of State or local government as a result of a violation of either Section 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting; and, 21.1.2. The Licensee swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1-1 of the Illinois Complied Statutes; and, 21.2. The Licensee shall at all times abide by all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be executed by their duly authorized officers on the day and year first hereinabove written. UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS By: ________________________________ Its: ________________________________ Attest: ______________________________ City Clerk WHITE WATER ICE CREAM, INC. d/b/a FOXY’S ICE CREAM By: ________________________________ Its: ________________________________ Attest: ______________________________ Secretary Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2018-07 Whispering Meadows Subdivision City Council – February 27, 2018 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of a settlement agreement with Fidelity and Deposit Company of Maryland related to the City’s call of bonds for Whispering Meadows infrastructure. Background This item was last discussed by City Council in 2011 for Units 1 and 2, and 2014 for Unit 4. The City filed lawsuits against Fidelity and Deposit Company of Maryland seeking completion of subdivision infrastructure left unfinished by Kimball Hill and unaddressed by subsequent landowners. The two pieces of litigation have proceeded separately since their start, until settlement negotiations began a few months ago. The result of those settlement negotiations is the attached settlement agreement. In exchange for settlement of all outstanding subdivision infrastructure obligations with Fidelity and Deposit Company of Maryland, Fidelity has agreed to pay the City $800,000. These funds will be used to repair and repave the Whispering Meadows streets. We expect to review an RFP, bid package, and budget proposal for all streets, some moderate water and sewer improvements, and some limited but necessary stormwater improvements at the March Public Works Committee. The intent is to put the work out to bid yet this Spring for paving within the 2018 construction season. Recommendation Staff recommends approval of the settlement agreement. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: February 22, 2018 Subject: Settlement agreement with Fidelity and Deposit Company of Maryland Page 1 of 8 EXECUTION COPY SETTLEMENT AGREEMENT This Settlement Agreement (“Agreement”) is made by and between the United City of Yorkville, Illinois (“Yorkville”) and Fidelity and Deposit Company of Maryland (“F&D”) (collectively, “Parties”) on this ___ day of February, 2018. R E C I T A L S A. Kimball Hill, Inc. (“KHI”) or the Whispering Meadows Limited Partnership was the developer of the Whispering Meadows Subdivision. (“Subdivision”), the development of which was governed by the terms and conditions of an annexation agreement (“AA”), which was recorded on or about October 1, 2003 with the Kendall County Recorder’s Office as document 20030035509; B. The AA and the ordinances of Yorkville provided that performance security be furnished by the developer of the Subdivision to Yorkville; C. The following subdivision bonds were provided to Yorkville for Units 1, 2 and 4 of the Subdivision: 1. Bond No. 08780402 executed on February in the penal sum of $2,521,235.09 for earthwork, underground improvements and paving in Unit 1, the penal sum of which was reduced to $428,235.43 on or about August 15, 2007; 2. Bond No. 08778950 in the penal sum of $646,093.44 for landscaping in Unit 1, the penal sum of which was reduced to $142,563.44 on or about August 15, 2007; 3. Bond No. 08780401 in the penal sum of $3,162,992.03, for earthwork, underground improvements and paving in Unit 2, the penal sum of which was reduced to $717,347.37 on or about August 15, 2007; 4. Bond No. 08780403 in the penal sum of $252,641.40 with Kimball Hill as principal, F&D as surety, and Yorkville as obligee, for landscaping in Unit 2, the penal sum of which was reduced to $121,727.22 on or about August 15, 2007; 5. Bond No. 08825607 in the penal sum of $2,947,427.87 for sanitary sewers, water main, storm sewers, and miscellaneous improvements in Unit 4, the penal sum of which was reduced to $632,599.56 on or about August 15, 2007; and Page 2 of 8 6. Bond No. 08825608 in the penal sum of $313,727.70 for landscape improvements in Unit 4, the penal sum of which was reduced to $232,443.71 on or about August 15, 2007. Bonds 08780402 and 08778950 shall be referred to as the “Unit 1 Bonds”; bonds 08780401 and 08780403 shall be referred to as the “Unit 2 Bonds”; bonds 08825607 and 08825608 shall be referred to as the “Unit 4 Bonds”; and all of the aforesaid bonds shall be collectively referred to as the “Bonds”; D. Yorkville declared Kimball Hill in default of its obligations under the AA to install improvements in the Subdivision and made demand upon F&D under the Bonds; E. F&D denied the demands of Yorkville; F. On May 5, 2011, Yorkville filed suit in the Circuit Court of Kendall County against F&D, entitled, United City of Yorkville v Fidelity and Deposit Company of Maryland, No. 2011 L 0030 (“2011 Lawsuit”) seeking recovery on the Unit 1 Bonds and the Unit 2 Bonds; G. On May 2, 2014, Yorkville filed suit in the Circuit Court of Kendall County against F&D, entitled, United City of Yorkville v Fidelity and Deposit Company of Maryland, No. 2014 MR 90 (“2014 Lawsuit”) seeking recovery on the Unit 4 Bonds (the 2011 Lawsuit and the 2014 Lawsuit shall be collectively referred to as the “Lawsuits.”); H. F&D filed answers in the 2011 Lawsuit and the 2014 Lawsuit by which F&D denied liability to Yorkville and set up certain affirmative and additional defenses; I. Both Yorkville and F&D sued TRG venture Two, LLC (“TRG”) and William Ryan Homes, Inc. (“WRHI”) in the 2011 Lawsuit under which they alleged TRG and WRHI had purchased undeveloped property in the Subdivision from Kimball Hill or from the Kimball Hill Bankruptcy Estate in 2007 (WRHI) and 2010 (TRG); Page 3 of 8 J. Both Yorkville and F&D sued TRG in the 2014 Lawsuit and made substantially similar allegations against TRG as had been made against TRG by them in the 2011 Lawsuit K. TRG and WRHI have been dismissed from the 2011 Lawsuit and TRG has been dismissed from the 2014 Lawsuit, but none of those dismissals were determined to be eligible for interlocutory appeals by the Court; and L. On December 1, 2017, Yorkville and F&D submitted their disputes in the 2011 Lawsuit and the 2014 Lawsuit to mediation before the Hon. Clifford Meacham (Ret.). Neither TRG nor WRHI participated in the mediation. As a result of that mediation and further negotiations between Yorkville and F&D, the Parties have agreed to a settlement of their disputes in the 2011 Lawsuit and the 2014 Lawsuit, the terms and conditions of which are set forth herein. The settlement does not include a resolution of the claims made by Yorkville and F&D against WRHI and TRG, which are reserved. A G R E E M E N T NOW THEREFORE, the Parties agree as follows: 1. The foregoing Recitals are incorporated into and made a part of this Agreement. 2. F&D shall pay Yorkville the sum of EIGHT HUNDRED THOUSAND AND NO/100 DOLLARS ($800,000.00) (“Payment”) in full and final resolution of all of Yorkville’s claims against F&D that either were brought or could have been brought against F&D in the Lawsuits, including, without limitations, the claims brought for breach of each of the Bonds. 3. F&D, in its sole discretion, may allocate the Payment among the Bonds for its own internal accounting purposes. As such, Yorkville has not been permitted to review F&D’s allocation of the Payment among the Bonds, and, for that reason is unable to agree with any such allocation. Further, the aforesaid allocation shall not be considered evidence of the costs to Page 4 of 8 complete any remaining public improvements in the Subdivision related to the Bonds or at issue in the Lawsuits. Any such allocation of the Payment is not intended and shall not be construed as a limitation as to the manner or purposes for which Yorkville expends the Payment; it being agreed and understood that Yorkville is not bound by any such allocation with respect to its use of the Payment and Yorkville may use the Payment in any manner it deems appropriate, and in its sole discretion. 4. In consideration of and effective upon the receipt by counsel for Yorkville of the Payment, Yorkville for itself and any other persons or entities claiming through Yorkville (collectively, “Yorkville Releasors”) hereby completely, fully and finally releases, remises, acquits and forever discharges F&D and its affiliates, subsidiaries, successors, assigns, reinsurers, employees, agents, representatives, attorneys, consultants, contractors, officers, directors, and shareholders (collectively, “F&D Released Parties”), jointly and severally, from all manner of liability, loss, damages, expenses, including, without limitation, attorneys’ fees, claims, bad faith claims, liens, rights of action, causes of action, assessments, fines, levies, and/or demands, of any nature, whether in law or equity, known or unknown, which any of the Yorkville Releasors has had, now has or may have against the F&D Released Parties arising out of, related to and/or concerning the Bonds, the Subdivision, the AA, and any and all claims that have been asserted or could be asserted in the Lawsuits by Yorkville against F&D. 5. The foregoing is a release by the Yorkville Releasors of the F&D Released Parties only. Yorkville and F&D reserve and do not waive or release any and all claims, demands and rights that each has or may have against TRG and WRHI, or against any future owner or developer of the property owned by TRG and WRHI. Page 5 of 8 6. In further consideration of the Payment, Yorkville, in an amount not to exceed the Payment and subject to the limitations in Paragraph 7, assigns to F&D, its successors and assigns: all of its right, title and interest, if any, in and to any and all causes of action, rights of action, demands and claims, which it may have against TRG and WRHI and their respective affiliates and any future owner or developer of the property owned by TRG and WRHI,arising out of the Annexation Agreement, Illinois law, and Yorkville’s ordinances and regulations relating to the installation of public improvements specified in the Annexation Agreement with respect to Units 1, 2 and 4 of the Subdivision, except that Yorkville does not assign any rights it may have to enforce any lawful ordinance or requirement against any landowner, including TRG and WRHI and any of their respective affiliates, in their capacity as an owner of a lot or lots within Yorkville (as distinguished from its possible obligations to install and/or pay for public improvements in the Subdivision as a successor developer or successor owner of record under the Annexation Agreement). Yorkville hereby constitutes and appoints F&D, its successors and assigns, its true and lawful attorney irrevocable, with power of substitution and revocation, for the use and at the proper charges of the Surety, to ask, demand, and receive payment to adjust, settle or compromise and to bring suit and to take all lawful ways to recover the money due or to become due on the claims assigned hereby, and on payment to give full acquittance and discharge of the same. 7. The foregoing assignment is subordinated to any and all causes of action, rights of action, demands and claims, which Yorkville has or may have against TRG, WRHI and/or any future owner or developer of the TRG and WRHI Property and their respective affiliates, successors in interest, successors in title and assigns, arising out of the Annexation Agreement, Illinois law, and Yorkville’s ordinances and regulations relating to the installation of public Page 6 of 8 improvements specified in the Annexation Agreement with respect to Units 1, 2 and 4 of the Subdivision. As such, to the extent that Yorkville recovers any money from TRG and/or WRHI and their respective affiliates or any future owner or developer of the TRG and WRHI Property by final and not further appealable judgment, settlement or otherwise, Yorkville shall have priority over F&D to any funds received by reason thereof and F&D’s rights under the assignment in the preceding paragraph shall only become effective in the event that Yorkville receives from TRG and WRHI the full amount of any such judgment or settlement (and any award of costs or attorney’s fees included in any such judgment together with post-judgment interest). By way of example only, if it costs Yorkville $3,000,000 to complete the public improvements and Yorkville is awarded and collects $2,500,000 from TRG and/or WRHI and applies the $800,000 from F&D to those costs, F&D would be entitled to $300,000 of that award [$2,500,000 (TRG and/or WRHI) plus $800,000 (F&D) = $3,300,000 (total funds Yorkville has to pay for public improvements). $3,300,000 (total funds) minus $3,000,000 (costs to complete) = $300,000 (F&D’s rights)]. 8. Effective upon receipt of the Payment by counsel for Yorkville, Yorkville deems the Bonds cancelled, released and terminated and Yorkville shall deliver to counsel for F&D the originals of the Bonds within twenty-one (21) days after the receipt by counsel for Yorkville of the Payment. 9. Within seven (7) days after the receipt by counsel for Yorkville of the Payment, counsel for the Parties shall execute a joint stipulation of dismissal of F&D from the Lawsuits with prejudice and without costs. The fully executed stipulation shall be filed with the Court and the Parties shall submit to the Court at the earliest practicable time a dismissal order based on the Page 7 of 8 stipulation, which shall contain a provision that to the extent permitted by law, the Court shall retain jurisdiction to enforce this Agreement. 10. The Parties agree that each shall each bear its own costs, attorneys’ fees and other expenses incurred in connection with the Lawsuits, the mediation and the negotiation and preparation of this Agreement. 11. This Agreement contains the entire understandings and agreements of the Parties with respect to the subject matter hereof. All oral or written agreements between the Parties prior to the effective date of this Agreement and which relate to this Agreement and the matters set forth herein are declared null and void. Any modification of this Agreement shall be made in writing and executed by the Parties. 12. This Agreement is the compromise of disputed claims and fully and finally settles all claims known or unknown between Yorkville and F&D, stemming from the Lawsuits; it is intended to amicably resolve disputes and to avoid extensive and uncertain litigation. Neither the payment of any consideration hereunder nor anything contained in this Agreement shall be interpreted or construed to be an admission on the part of, or to the prejudice of, any person or party named herein. 13. It is understood and agreed by the Parties that this Agreement shall be construed without regard to any presumption or other rule requiring construction or interpretation against the drafting party. 14. This Agreement may be executed in counterparts. Signatures transmitted by facsimile or e-mail shall have the same legal effect as an original signature. 15. The Parties agree that no third party shall have any rights under this Agreement. 16. This Agreement shall be governed by the law of the state of Illinois. Page 8 of 8 17. This Agreement may not be assigned by any party without the advance written consent of the other Party. Any assignment in violation of this provision shall be void. 18. This Agreement is subject to and conditioned upon approval by the Yorkville City Council. IN WITNESS WHEREOF, the Parties have executed this Agreement this ___ day of February 2018. UNITED CITY OF YORKVILLE FIDELITY AND DEPOSIT COMPANY OF MARYLAND By: By: Mayor Its Attest: City Clerk The purpose of this memo is to review the contract award status for the above referenced project. Background: The United City of Yorkville took bids for the project on August 31, 2017. A provision within the contract documents allowed the City to hold the bids for 180 days. The deadline to act on the current bid proposal is at the end of February. The current open bid proposal is for substantially more work than what appears to be the final project budget based on the anticipated settlement and direction from the City Council. Options Presented: The City has the following options with respect to the current open bid: 1. The City could negotiate with the low bidder and formally reduce the scope via change order. 2. The City could formally reject the bids and re-bid the project with a reduced scope. Discussion: Generally, the scope of the project will be reduced by removing the landscaping related items from the contract. The amount would be several hundred thousand dollars. If the City elected to go with Option No. 1, we would propose to formally award and approve a change order at the March series of meetings (March 20th Public Works Committee / March 27th City Council). Construction would be able to start in late April and a reasonable completion date would be mid-August. If the City elected to go with Option No. 2, we would formally reject the bids immediately and re-bid the project. Bids would be taken, and recommendations made targeting formal approval at the March 27th City Council meeting. Construction would be able to start in late April and a reasonable completion date would be mid-August. There would be some additional costs associated with re-packaging the contract documents and re-advertising estimated to be less than $5,000. Staff is recommending option No. 2. Action Required: Direction on options presented. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 22, 2018 Subject: Whispering Meadows Units 1, 2 &4 – Completion of Improvements BIDS RECD 8/31/2017 ITEMUNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 BIT MATERIALS (PRIME COAT)LB 35,5560.01$ 355.56$ 0.01$ 355.56$ 0.85$ 30,222.60$ 0.30$ 10,666.80$ 2 HMA SURFACE REMOVAL, 1.5" SY 10,532 2.00$ 21,064.00$ 2.00$ 21,064.00$ 1.30$ 13,691.60$ 2.00$ 21,064.00$ 3 HMA SURFACE REMOVAL, 2.5" SY 59,731 2.55$ 152,314.05$ 2.60$ 155,300.60$ 1.80$ 107,515.80$ 2.50$ 149,327.50$ 4 HMA SURF REM - BUTT JOINT SY 80 10.00$ 800.00$ 12.00$ 960.00$ 25.00$ 2,000.00$ 15.00$ 1,200.00$ 5 HMA SURF CSE, MIX "D", N50 TON 6,084 65.00$ 395,460.00$ 64.50$ 392,418.00$ 66.00$ 401,544.00$ 72.00$ 438,048.00$ 6 HMA BINDER COURSE, IL-19.0, N50 TON 9,033 60.00$ 541,980.00$ 63.50$ 573,595.50$ 61.00$ 551,013.00$ 67.00$ 605,211.00$ 7 REM AND DISP OF UNSUITABLE MATL CY 1,000 32.50$ 32,500.00$ 32.00$ 32,000.00$ 20.00$ 20,000.00$ 35.00$ 35,000.00$ 8 AGG SUBGRADE IMPROVEMENT CY 1,000 34.50$ 34,500.00$ 34.00$ 34,000.00$ 40.00$ 40,000.00$ 30.00$ 30,000.00$ 9 GEOTECH FAB F/ GR STAB SY 3,000 1.50$ 4,500.00$ 1.10$ 3,300.00$ 2.50$ 7,500.00$ 2.50$ 7,500.00$ 10 SUB GRANULAR MATERIAL, TYPE B TON 600 14.50$ 8,700.00$ 22.00$ 13,200.00$ 24.00$ 14,400.00$ 25.00$ 15,000.00$ 11 PCC SIDEWALK REM & REPL SF 17,800 5.85$ 104,130.00$ 7.75$ 137,950.00$ 8.00$ 142,400.00$ 9.00$ 160,200.00$ 12 PCC SIDEWALK 5 INCH, SPEC SF 45,600 6.05$ 275,880.00$ 7.75$ 353,400.00$ 7.00$ 319,200.00$ 7.00$ 319,200.00$ 13 DETECTABLE WARNINGS SF 420 22.50$ 9,450.00$ 22.00$ 9,240.00$ 25.00$ 10,500.00$ 25.00$ 10,500.00$ 14 COMB CC&G REM & REPL LF 2,225 28.50$ 63,412.50$ 34.00$ 75,650.00$ 35.00$ 77,875.00$ 35.00$ 77,875.00$ 15 SAWCUT AND CAULKING CRACKED CC&G EA 144 13.00$ 1,872.00$ 31.00$ 4,464.00$ 40.00$ 5,760.00$ 125.00$ 18,000.00$ 16 EPOXY PATCH CURB HEAD EA 152 100.00$ 15,200.00$ 50.00$ 7,600.00$ 100.00$ 15,200.00$ 75.00$ 11,400.00$ 17 CRACK SEALING (CURBS) LF 41,273 0.47$ 19,398.31$ 0.48$ 19,811.04$ 1.50$ 61,909.50$ 0.60$ 24,763.80$ 18 MH LID REPLACEMENT - SANITARY EA 2 123.00$ 246.00$ 150.00$ 300.00$ 1,000.00$ 2,000.00$ 300.00$ 600.00$ BID TABULATIONBID TABULATIONWHISPERING MEADOWS-COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLED. CONSTRUCTION ENGINEER'S ESTIMATESugar Grove, IL 6055452 Wheeler Road1488 S. BroadwayCoal City, IL 604164413 Roosevelt Road Ste 108Hillside, IL 60162P.O. Box 998Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTIONENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 8/31/2017 ITEMUNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTBID TABULATIONBID TABULATIONWHISPERING MEADOWS-COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLED. CONSTRUCTION ENGINEER'S ESTIMATESugar Grove, IL 6055452 Wheeler Road1488 S. BroadwayCoal City, IL 604164413 Roosevelt Road Ste 108Hillside, IL 60162P.O. Box 998Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION19 LOCATE & ADJ STRUCTURE- SANITARY EA 4 633.00$ 2,532.00$ 675.00$ 2,700.00$ 1,000.00$ 4,000.00$ 750.00$ 3,000.00$ 20 RESET FR & ADJ RINGS - SANITARY EA 2 633.00$ 1,266.00$ 550.00$ 1,100.00$ 1,000.00$ 2,000.00$ 400.00$ 800.00$ 21 RESET FRAME - SANITARY EA 9 633.00$ 5,697.00$ 500.00$ 4,500.00$ 1,000.00$ 9,000.00$ 300.00$ 2,700.00$ 22 STRUCTURE ADJ - SANITARY EA 1 633.00$ 633.00$ 550.00$ 550.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 23 REPLACE CHIMNEY SEAL EA 3 540.00$ 1,620.00$ 275.00$ 825.00$ 1,000.00$ 3,000.00$ 300.00$ 900.00$ 24 MH FR & LID REPLACEMENT- SANITARY EA 2 226.00$ 452.00$ 735.00$ 1,470.00$ 1,000.00$ 2,000.00$ 1,000.00$ 2,000.00$ 25 PIPE GROUTING - SANITARY EA 1 135.00$ 135.00$ 100.00$ 100.00$ 2,500.00$ 2,500.00$ 200.00$ 200.00$ 26 CLEAN STRUCTURE - SANITARY EA 2 135.00$ 270.00$ 174.00$ 348.00$ 200.00$ 400.00$ 250.00$ 500.00$ 27 MANDREL TESTING - SANITARY LS 1 19,920.00$ 19,920.00$ 1,280.00$ 1,280.00$ 1,500.00$ 1,500.00$ 2,000.00$ 2,000.00$ 28 TELEVISING - SANITARY LF 20,075 1.44$ 28,908.00$ 1.48$ 29,711.00$ 2.00$ 40,150.00$ 3.00$ 60,225.00$ 29 LOCATE & ADJ STRUCTURE - STORM EA 16 368.00$ 5,888.00$ 425.00$ 6,800.00$ 1,000.00$ 16,000.00$ 500.00$ 8,000.00$ 30 STRUCTURE ADJ - STORM EA 2 368.00$ 736.00$ 300.00$ 600.00$ 1,000.00$ 2,000.00$ 350.00$ 700.00$ 31 RESET FR & ADJ RINGS - STORM EA 10 368.00$ 3,680.00$ 300.00$ 3,000.00$ 1,000.00$ 10,000.00$ 300.00$ 3,000.00$ 32 RESET FRAME - STORM EA 23 368.00$ 8,464.00$ 300.00$ 6,900.00$ 1,000.00$ 23,000.00$ 250.00$ 5,750.00$ 33 MH FR & LID REPLACEMENT- STORM EA 8 216.00$ 1,728.00$ 875.00$ 7,000.00$ 1,000.00$ 8,000.00$ 500.00$ 4,000.00$ 34 REPLACE ADJ RINGS - STORM EA 10 368.00$ 3,680.00$ 340.00$ 3,400.00$ 1,000.00$ 10,000.00$ 500.00$ 5,000.00$ 35 REPL MH OPEN LID - STORM EA 2 113.00$ 226.00$ 193.00$ 386.00$ 1,000.00$ 2,000.00$ 300.00$ 600.00$ 36 REPOUR BENCH - STORM EA 7 375.85$ 2,630.95$ 300.00$ 2,100.00$ 1,500.00$ 10,500.00$ 500.00$ 3,500.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 8/31/2017 ITEMUNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTBID TABULATIONBID TABULATIONWHISPERING MEADOWS-COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLED. CONSTRUCTION ENGINEER'S ESTIMATESugar Grove, IL 6055452 Wheeler Road1488 S. BroadwayCoal City, IL 604164413 Roosevelt Road Ste 108Hillside, IL 60162P.O. Box 998Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION37 STEP INSTALLATION - STORM EA 14 346.45$ 4,850.30$ 200.00$ 2,800.00$ 100.00$ 1,400.00$ 200.00$ 2,800.00$ 38 FLARED END SECTION GRATE, 24" EA 1 611.00$ 611.00$ 484.00$ 484.00$ 1,200.00$ 1,200.00$ 500.00$ 500.00$ 39 FLARED END SECTION RIP RAP SY 210 136.05$ 28,570.50$ 100.00$ 21,000.00$ 80.00$ 16,800.00$ 60.00$ 12,600.00$ 40 BACKFILL SINKHOLE - STORM EA 11 705.25$ 7,757.75$ 150.00$ 1,650.00$ 300.00$ 3,300.00$ 500.00$ 5,500.00$ 41 PATCH LIFT HOLE IN STRUCT - STORM EA 50 85.65$ 4,282.50$ 75.00$ 3,750.00$ 50.00$ 2,500.00$ 150.00$ 7,500.00$ 42 RESET BARREL SECT - STORM EA 1 1,400.00$ 1,400.00$ 325.00$ 325.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 43 PIPE GROUTING - STORM EA 1 135.00$ 135.00$ 100.00$ 100.00$ 2,500.00$ 2,500.00$ 500.00$ 500.00$ 44 CLEAN STRUCTURE - STORM EA 478 101.60$ 48,564.80$ 174.00$ 83,172.00$ 200.00$ 95,600.00$ 200.00$ 95,600.00$ 45 CLEAN OULTET STRUCTURE - STORM EA 1 585.00$ 585.00$ 1,350.00$ 1,350.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 46 MORTAR FILLETS EA 128 66.90$ 8,563.20$ 60.00$ 7,680.00$ 500.00$ 64,000.00$ 75.00$ 9,600.00$ 47 REMOVE FILTER BASKET/FABRIC EA 59 18.00$ 1,062.00$ 20.00$ 1,180.00$ 100.00$ 5,900.00$ 50.00$ 2,950.00$ 48 ADJ. STORM RESTRICTOR STRUCTURE EA 1 676.00$ 676.00$ 400.00$ 400.00$ 2,000.00$ 2,000.00$ 10,000.00$ 10,000.00$ 49 REMOVE & REPLACE STORM SEWER, 12" LF 8 100.00$ 800.00$ 411.00$ 3,288.00$ 300.00$ 2,400.00$ 150.00$ 1,200.00$ 50 CLEAN STORM SEWER LF 347 9.40$ 3,261.80$ 7.75$ 2,689.25$ 9.00$ 3,123.00$ 50.00$ 17,350.00$ 51 DET. BASIN OVERFLOW WEIR INSTALL LS 1 4,500.00$ 4,500.00$ 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 52 STORM SEWER CL A 1 18" LF 1,400 42.65$ 59,710.00$ 49.00$ 68,600.00$ 65.00$ 91,000.00$ 70.00$ 98,000.00$ 53 MANHOLE TA 4' DIA T1F CL EA 3 2,160.00$ 6,480.00$ 1,600.00$ 4,800.00$ 3,000.00$ 9,000.00$ 2,500.00$ 7,500.00$ 54 18" FES W/ GRATE EA 1 1,107.50$ 1,107.50$ 1,450.00$ 1,450.00$ 1,000.00$ 1,000.00$ 1,500.00$ 1,500.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 8/31/2017 ITEMUNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTBID TABULATIONBID TABULATIONWHISPERING MEADOWS-COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLED. CONSTRUCTION ENGINEER'S ESTIMATESugar Grove, IL 6055452 Wheeler Road1488 S. BroadwayCoal City, IL 604164413 Roosevelt Road Ste 108Hillside, IL 60162P.O. Box 998Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION55 CONNECT TO EX STORM SEWER (CORE DRILL) EA 1 475.00$ 475.00$ 1,700.00$ 1,700.00$ 2,000.00$ 2,000.00$ 1,500.00$ 1,500.00$ 56 REMOVE EXISTING 18" FES EA 1 60.00$ 60.00$ 100.00$ 100.00$ 500.00$ 500.00$ 500.00$ 500.00$ 57 STORM SEWER REMOVAL 18" LF 55 12.55$ 690.25$ 13.00$ 715.00$ 30.00$ 1,650.00$ 15.00$ 825.00$ 58 TELEVISING - STORM LF 28,030 1.44$ 40,363.20$ 1.90$ 53,257.00$ 2.20$ 61,666.00$ 3.00$ 84,090.00$ 59 REPLACE ADJ RINGS - VALVE VAULT EA 2 368.00$ 736.00$ 300.00$ 600.00$ 1,000.00$ 2,000.00$ 500.00$ 1,000.00$ 60 LOCATE & ADJ STRUCT - VALVE VAULT EA 7 368.00$ 2,576.00$ 425.00$ 2,975.00$ 1,000.00$ 7,000.00$ 500.00$ 3,500.00$ 61 STRUCTURE ADJUST - VALVE VAULT EA 2 368.00$ 736.00$ 300.00$ 600.00$ 1,000.00$ 2,000.00$ 350.00$ 700.00$ 62 RESET FR & ADJ RINGS - VALVE VAULT EA 9 368.00$ 3,312.00$ 300.00$ 2,700.00$ 1,000.00$ 9,000.00$ 300.00$ 2,700.00$ 63 RESET FRAME - VALVE VAULT EA 1 368.00$ 368.00$ 300.00$ 300.00$ 1,000.00$ 1,000.00$ 250.00$ 250.00$ 64 CLEAN STRUCTURE - VALVE VAULT EA 3 135.00$ 405.00$ 174.00$ 522.00$ 200.00$ 600.00$ 250.00$ 750.00$ 65 REPLACE BROKEN AUX VB - WATER EA 2 640.00$ 1,280.00$ 755.00$ 1,510.00$ 1,000.00$ 2,000.00$ 750.00$ 1,500.00$ 66 ADJ AUX VB TO GRADE - WATER EA 17 107.00$ 1,819.00$ 250.00$ 4,250.00$ 350.00$ 5,950.00$ 300.00$ 5,100.00$ 67 REALIGN AUX VB - WATER EA 9 312.25$ 2,810.25$ 425.00$ 3,825.00$ 1,000.00$ 9,000.00$ 200.00$ 1,800.00$ 68 CLEAN AUX VB OF DEBRIS - WATER EA 5 139.00$ 695.00$ 174.00$ 870.00$ 200.00$ 1,000.00$ 300.00$ 1,500.00$ 69 REM & REPL BROKEN B-BOX EA 20 415.00$ 8,300.00$ 430.00$ 8,600.00$ 500.00$ 10,000.00$ 500.00$ 10,000.00$ 70 RAISE FIRE HYDRANT TO GRADE EA 4 920.00$ 3,680.00$ 975.00$ 3,900.00$ 2,500.00$ 10,000.00$ 1,000.00$ 4,000.00$ 71 LOWER FIRE HYDRANT TO GRADE EA 2 1,855.00$ 3,710.00$ 1,100.00$ 2,200.00$ 2,500.00$ 5,000.00$ 3,000.00$ 6,000.00$ 72 ROTATE FIRE HYDRANT EA 3 206.50$ 619.50$ 130.00$ 390.00$ 2,500.00$ 7,500.00$ 250.00$ 750.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 8/31/2017 ITEMUNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTBID TABULATIONBID TABULATIONWHISPERING MEADOWS-COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLED. CONSTRUCTION ENGINEER'S ESTIMATESugar Grove, IL 6055452 Wheeler Road1488 S. BroadwayCoal City, IL 604164413 Roosevelt Road Ste 108Hillside, IL 60162P.O. Box 998Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION73 RESET FIRE HYDRANT - LEANING EA 2 405.00$ 810.00$ 1,360.00$ 2,720.00$ 3,000.00$ 6,000.00$ 5,000.00$ 10,000.00$ 74 BACKFILL AROUND FIRE HYDRANT EA 1 10.00$ 10.00$ 100.00$ 100.00$ 1,000.00$ 1,000.00$ 250.00$ 250.00$ 75 REPAINT FIRE HYDRANT EA 62 244.30$ 15,146.60$ 300.00$ 18,600.00$ 500.00$ 31,000.00$ 250.00$ 15,500.00$ 76 THERMOPLASTIC PAVMNT MARKING - 6" LF 1,120 2.20$ 2,464.00$ 2.20$ 2,464.00$ 2.50$ 2,800.00$ 2.50$ 2,800.00$ 77 THERMOPLASTIC PAVMNT MARKING - 24" LF 95 5.26$ 499.70$ 5.26$ 499.70$ 10.00$ 950.00$ 8.50$ 807.50$ 78 YIELD SIGN INSTALLATION EA 1 196.28$ 196.28$ 250.00$ 250.00$ 400.00$ 400.00$ 500.00$ 500.00$ 79 DIVIDED ROAD SIGN INSTALLATION EA 2 300.00$ 600.00$ 500.00$ 1,000.00$ 400.00$ 800.00$ 500.00$ 1,000.00$ 80 HANDICAP SIGN REPLACEMENT EA 4 200.00$ 800.00$ 600.00$ 2,400.00$ 400.00$ 1,600.00$ 250.00$ 1,000.00$ 81 REALIGN STREET LIGHTS EA 2 500.00$ 1,000.00$ 980.00$ 1,960.00$ 5,000.00$ 10,000.00$ 750.00$ 1,500.00$ 82 BACKFILL AROUND STREET LIGHTS EA 2 50.00$ 100.00$ 480.00$ 960.00$ 500.00$ 1,000.00$ 250.00$ 500.00$ 83 48-HOUR BURN TEST LS 1 2,400.00$ 2,400.00$ 975.00$ 975.00$ 5,000.00$ 5,000.00$ 20,000.00$ 20,000.00$ 84 TREE REMOVAL AND REPLACEMENT EA 70 675.00$ 47,250.00$ 625.00$ 43,750.00$ 1,200.00$ 84,000.00$ 500.00$ 35,000.00$ 85 TREE INSTALLATION EA 140 605.00$ 84,700.00$ 605.00$ 84,700.00$ 900.00$ 126,000.00$ 500.00$ 70,000.00$ 86 SHRUB INSTALLATION EA 18 72.00$ 1,296.00$ 72.00$ 1,296.00$ 500.00$ 9,000.00$ 75.00$ 1,350.00$ 87 ORNAMENTAL GRASS INSTALL EA 114 28.00$ 3,192.00$ 28.00$ 3,192.00$ 200.00$ 22,800.00$ 50.00$ 5,700.00$ 88 TREE INSTALL ON UNDEVELOPED LOTS EA 77 715.00$ 55,055.00$ 715.00$ 55,055.00$ 900.00$ 69,300.00$ 500.00$ 38,500.00$ 89INSTALL EMERGENT PLUGS ALONG POND BOTTOM (ENCAP)EA 15,750 5.35$ 84,262.50$ 5.35$ 84,262.50$ 6.50$ 102,375.00$ 5.50$ 86,625.00$ 90NON-NATIVE WOODY SPECIES REMOVAL (ENCAP)LS 1 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 35,000.00$ 35,000.00$ 5,000.00$ 5,000.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 8/31/2017 ITEMUNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTBID TABULATIONBID TABULATIONWHISPERING MEADOWS-COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLED. CONSTRUCTION ENGINEER'S ESTIMATESugar Grove, IL 6055452 Wheeler Road1488 S. BroadwayCoal City, IL 604164413 Roosevelt Road Ste 108Hillside, IL 60162P.O. Box 998Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION91 HERBICIDE APP. TO NON-NATIVE HERB SPECIES (ENLS 1 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 60,000.00$ 60,000.00$ 3,000.00$ 3,000.00$ 92 PRESCRIBED BURN ON SLOPES (ENCAP) LS 1 11,500.00$ 11,500.00$ 11,500.00$ 11,500.00$ 14,000.00$ 14,000.00$ 7,500.00$ 7,500.00$ 93 BASIN MONITORING, MAINTENANCE & REPAIR LS 1 71,500.00$ 71,500.00$ 71,500.00$ 71,500.00$ 82,000.00$ 82,000.00$ 80,000.00$ 80,000.00$ 94 BASIN LANDSCAPING LS 1 1,350.00$ 1,350.00$ 1,350.00$ 1,350.00$ 5,000.00$ 5,000.00$ 1,000.00$ 1,000.00$ 95 REPLACE TREES & SHRUBS IN REAR YARDS LS 1 56,000.00$ 56,000.00$ 56,000.00$ 56,000.00$ 65,000.00$ 65,000.00$ 40,000.00$ 40,000.00$ 96 GAZEBO INSTALLATION LS 1 45,000.00$ 45,000.00$ 26,463.68$ 26,463.68$ 50,000.00$ 50,000.00$ 35,000.00$ 35,000.00$ 97 TOPSOIL STRIP, STOCKPILE, & REPLACEMENT LS 1 7,400.00$ 7,400.00$ 12,510.00$ 12,510.00$ 20,000.00$ 20,000.00$ 15,000.00$ 15,000.00$ 98 PARKWAY GRADING AND RESTORATION SY 13,175 9.00$ 118,575.00$ 8.30$ 109,352.50$ 10.00$ 131,750.00$ 12.00$ 158,100.00$ 99 ALLOWANCE - ITEMS ORDERED BY ENGINEER UNIT 60,000 1.00$ 60,000.00$ 1.00$ 60,000.00$ 1.00$ 60,000.00$ 1.00$ 60,000.00$ TOTAL BASE BID (Items 1 - 99)2,776,888.00 2,938,971.33 3,419,145.50 3,147,628.60INDICATES BID ERROR - CORRECTED NUMBER BASED ON UNIT PRICE% BELOW/ABOVE ENGINEER'S ESTIMATE -11.8% -6.6% 8.6%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2018-14 FY 18 Budget Amendment for Parks & Recreation and Land Cash City Council – February 27, 2018 ADM – 02/21/18 Moved forward to City Council agenda. ADM 2018-14 Supermajority (6 out of 9) Approval Please see attached memo. Tim Evans Parks & Recreation Name Department Summary A review of the Parks and Recreation Budget Amendment Requests. Background Parks and Recreation Budget Update For the 2018 fiscal year, the Parks and Recreation Operations (79) Budget was approved for $1,899,933 in revenue and $1,977,311 in expenditures resulting in a budget deficit of ($77,378). At this time, we are projecting total revenue in the amount of $1,990,237, which is $90,304 higher than budgeted. On the expenditure side we expect a total of $1,934,325, which is $42,986 lower than budgeted. As a result we are projecting the Parks and Recreation Fund to yield a surplus in the amount of $ $55,912, which is $133,290 better than the initially budgeted amount of ($77,378). Considering that the Fund is projected to do $133,290 better than budgeted, staff is recommending that the Parks & Recreation FY 18 operations budget be amended to the following: a) Total budgeted revenues increase to $1,987,762, which reflects a more accurate projection of revenues at the end of FY 18. Total expenditures increase to $2,023,077. This would result in a final budget deficit of ($35,315), which would be a $42,378 improvement over the original budgeted deficit of ($77,378). b) Transfer $70,000 from Fund 79 to the Parks & Recreation Capital (25) Fund budget for the purchase of a new Purcell Park playground at $50,000, a new Parks lawn mower at $10,000 and a new Parks lift system at $10,000. c) From the Parks & Recreation Operations Budget, $25,000 would be spent on upgrading the registration software system at $15,000 plus $10,000 in needed equipment for revenue generating programs, such as portable mounds at Bridge Park, soccer goals at Bristol Bay, fitness equipment for the Van Emmon Activity Center and supplies for the preschool program. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Date: February 14, 2018 Subject: Parks and Recreation Budget Amendment Requests Parks & Recreation Grants & Land Cash Update At this time, the Bristol Bay Regional Park grant is 90% complete and the Bicentennial Riverfront Park grant is approximately 60% complete. Both grants were originally budgeted for $400,000 in expenditures, a total of $800,000. Since the State suspended both grants and the soil contamination issue at Riverfront Park delayed both grants as well, we had budgeted the expenses to be spread evenly across the fiscal years 2018 and 2019 from the Parks and Recreation Land Cash (72) Fund. Since both grants must be completed within the 2018 calendar year (FY 2019) and with the delay issues being resolved sooner than expected, we were able to speed up the installation of both grant amenities and complete more in FY 18 than originally budgeted. Staff is recommending the Parks & Recreation Land Cash Fund be amended as follows: 1) The Bicentennial Riverfront Park grant will have a total of $400,000 in expenses, with $80,000 already spent out of the FY 2016 Parks and Recreation Budget for the purchase of the playground. We project to spend $285,000 in FY 18 and $40,000 in FY 2019. It is important to note that we expect to complete this grant in fall of 2018 with $400,000 in expenses to be reimbursed as part of the grant in FY 2019. 2) The Bristol Bay Regional Park Grant will have a total of $430,000 in expenses, of which $30,000 will come from the Land Cash Fund. We project $360,000 to be spent in FY 2018 and $50,000 in FY 2019. Again, we project $400,000 in expenses will be reimbursed as part of the grant in FY 2019, as the park will be completed in June 2018. 3) While we are projecting a deficit for the Land Cash Fund at the end of FY 18, once the parks are completed and we receive reimbursement from the State, the Fund should return to a positive cash position. 4) Not included in the grants is the paving portion at both locations, which includes, at Bristol Bay, the access road, parking lot and walking/bike trail. At Riverfront Park it includes part of the paving to the west of the Yak Shack and all of the paving east of the Yak Shack and the east parking lot. Currently EEI is working on advertising the RFP's for paving at both locations. Once bids are received, we will be able to decide if we want to move forward and pave all four sections or just one section at each park. We expect all of the paving at both locations to cost somewhere between $275,000 - $300,000, a sum which is currently unfunded. Recommendation Staff seeks approval of the Parks and Recreation Operations (79) and Land Cash (72) budget amendments as requested. Ordinance No. 2018-___ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE SEVENTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2017 AND ENDING ON APRIL 30, 2018 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2017-16 on April 11, 2017 adopting an annual budget for the fiscal year commencing on May 1, 2017 and ending on April 30, 2018; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Parks & Recreation and Land Cash funds with respect to the United City of Yorkville’s 2017-2018 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2018. ______________________________ MAYOR FY 2018 FY 2018 FY 2015 FY 2016 FY 2017 Adopted Amended Actual Actual Actual Budget Budget Revenue Charges for Service 352,714 408,469 455,676 395,000 446,186 Investment Earnings 698 369 328 350 500 Reimbursements 7,502 12,890 3,002 - 174 Miscellaneous 177,755 219,704 209,970 196,000 232,319 Other Financing Sources 1,277,606 1,076,831 1,118,638 1,308,583 1,308,583 Total Revenue 1,816,275 1,718,263 1,787,614 1,899,933 1,987,762 Expenditures Salaries 775,138 723,194 805,190 903,518 884,500 Benefits 338,380 325,538 365,079 453,922 400,828 Contractual Services 374,840 252,132 311,346 274,720 330,131 Supplies 316,864 474,172 360,884 345,151 407,618 Total Expenditures 1,805,222 1,775,036 1,842,499 1,977,311 2,023,077 Surplus (Deficit)11,053 (56,773)(54,885)(77,378)(35,315) Ending Fund Balance 557,536 500,762 445,875 296,597 410,560 30.9%28.2%24.2%15.0%20.3% PARKS & RECREATION FUND (79) This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas. $0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance 1 79 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 79-000-44-00-4402 SPECIAL EVENTS 72,025 100,756 109,109 85,000 90,000 79-000-44-00-4403 CHILD DEVELOPMENT 103,683 110,861 135,445 120,000 140,000 79-000-44-00-4404 ATHLETICS AND FITNESS 147,481 163,420 178,613 160,000 185,000 79-000-44-00-4441 CONCESSION REVENUE 29,525 33,432 32,509 30,000 31,186 79-000-45-00-4500 698 369 328 350 500 79-000-46-00-4690 7,502 12,890 3,002 - 174 79-000-48-00-4820 RENTAL INCOME 44,860 50,921 53,345 50,000 55,000 79-000-48-00-4825 PARK RENTALS 28,928 19,602 13,221 15,000 20,163 79-000-48-00-4843 HOMETOWN DAYS 88,475 106,579 117,354 108,000 128,156 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 9,317 18,917 20,547 20,000 20,000 79-000-48-00-4850 MISCELLANEOUS INCOME 6,175 23,685 5,503 3,000 9,000 79-000-49-00-4901 TRANSFER FROM GENERAL 1,277,606 1,076,831 1,118,638 1,308,583 1,308,583 $1,987,762 United City of Yorkville Parks and Recreation Fund $446,186 $500 $174 $232,319 $1,308,583 $1,899,933$1,718,263 $1,787,614 PARKS AND RECREATION FUND REVENUE Total: PARKS & REC REVENUE Other Financing Sources Total: $1,816,275 Description Miscellaneous INVESTMENT EARNINGS Charges for Services Investment Earnings $1,308,583 $698 $196,000 $350 $209,970 Reimbursements REIMB - MISCELLANEOUS $219,704 Reimbursements Other Financing Sources $1,277,606 Total:$369 $328 $352,714 $395,000 $0 Charges for Services $1,076,831 $1,118,638 $408,469 $455,676 $7,502 $12,890 $3,002 Miscellaneous Total: Total: $177,755 Investment Earnings Total: 2 790 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 79-790-50-00-5010 SALARIES & WAGES 448,491 387,634 425,198 459,839 458,500 79-790-50-00-5015 PART-TIME SALARIES 32,644 24,382 35,251 45,000 45,000 79-790-50-00-5020 OVERTIME 932 1,884 2,091 3,000 3,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 51,195 41,923 46,256 52,224 51,800 79-790-52-00-5214 FICA CONTRIBUTION 36,172 30,890 34,143 37,601 37,000 79-790-52-00-5216 GROUP HEALTH INSURANCE 109,775 102,203 119,781 163,947 137,906 79-790-52-00-5222 GROUP LIFE INSURANCE 942 790 884 808 900 79-790-52-00-5223 DENTAL INSURANCE 8,959 7,978 8,353 10,883 9,700 79-790-52-00-5224 VISION INSURANCE 940 947 1,002 1,250 1,325 79-790-54-00-5412 TRAINING & CONFERENCES 3,045 2,136 4,410 7,000 4,500 79-790-54-00-5415 TRAVEL & LODGING 453 85 807 3,000 500 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 109,650 - 53,908 - 70,000 79-790-54-00-5440 TELECOMMUNICATIONS 3,776 5,312 6,278 6,000 6,000 79-790-54-00-5462 PROFESSIONAL SERVICES 4,229 7,206 2,461 3,000 3,000 79-790-54-00-5466 LEGAL SERVICES 12,084 5,415 663 6,000 6,000 79-790-54-00-5485 RENTAL & LEASE PURCHASE 1,192 2,461 2,334 2,500 5,000 79-790-54-00-5495 OFFICE CLEANING - - - 6,250 2,718 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 41,995 36,800 22,411 50,000 25,000 79-790-56-00-5600 WEARING APPAREL 4,643 5,759 5,344 5,441 5,441 79-790-56-00-5620 OPERATING SUPPLIES 18,380 147,028 23,577 25,300 28,000 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 9,081 5,518 1,576 4,500 4,500 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 2,000 2,000 2,000 2,000 79-790-56-00-5640 REPAIR & MAINTENANCE 60,514 64,517 69,160 56,000 62,000 79-790-56-00-5695 GASOLINE 17,283 11,694 12,439 12,840 13,500 United City of Yorkville Parks and Recreation Fund $506,500 $238,631 $122,718 $413,900 Total: $507,839 $266,713 $83,750$93,272$176,424 $184,731 $115,441 $983,290 $106,081 $964,383Total: PARK DEPT EXPENDITURES Supplies Total:Supplies $894,562 $880,327 $111,901 $236,516 $978,375 $114,096 $59,415 $207,983 Contractual Services Contractual Services Total: Description Salaries PARKS DEPARTMENT EXPENDITURES $462,540 $210,419 Salaries $482,067Total: Benefits Benefits 3 795 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 79-795-50-00-5010 SALARIES & WAGES 240,199 261,071 283,924 303,179 293,000 79-795-50-00-5015 PART-TIME SALARIES 11,439 6,537 9,989 25,000 18,000 79-795-50-00-5045 CONCESSION WAGES 8,625 7,549 7,891 15,000 11,000 79-795-50-00-5046 PRE-SCHOOL WAGES 24,223 23,902 30,091 37,500 36,000 79-795-50-00-5052 INSTRUCTORS WAGES 8,585 10,235 10,755 15,000 20,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 28,192 28,362 30,328 38,272 32,000 79-795-52-00-5214 FICA CONTRIBUTION 21,830 23,119 25,585 29,305 28,000 79-795-52-00-5216 GROUP HEALTH INSURANCE 74,560 83,005 91,187 111,170 94,513 79-795-52-00-5222 GROUP LIFE INSURANCE 551 618 396 529 447 79-795-52-00-5223 DENTAL INSURANCE 4,731 4,987 6,362 7,070 6,369 79-795-52-00-5224 VISION INSURANCE 533 716 802 863 868 79-795-54-00-5412 TRAINING & CONFERENCES 3,543 3,481 2,951 5,000 3,500 79-795-54-00-5415 TRAVEL & LODGING 217 354 1,028 3,000 500 79-795-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - 20,000 - - 79-795-54-00-5426 PUBLISHING & ADVERTISING 42,314 49,207 52,018 50,000 51,000 79-795-54-00-5440 TELECOMMUNICATIONS 6,603 7,231 7,064 8,000 7,250 79-795-54-00-5447 SCHOLARSHIPS 420 121 - 2,500 1,250 79-795-54-00-5452 POSTAGE & SHIPPING 2,964 1,008 2,609 3,500 3,500 79-795-54-00-5460 DUES & SUBSCRIPTIONS 1,917 1,231 1,155 2,500 4,000 79-795-54-00-5462 PROFESSIONAL SERVICES 81,047 94,757 101,289 90,500 115,000 79-795-54-00-5480 UTILITIES 15,413 10,596 11,976 12,720 12,720 79-795-54-00-5485 RENTAL & LEASE PURCHASE 3,602 3,019 1,808 4,000 2,500 79-795-54-00-5488 OFFICE CLEANING - - - 6,250 4,193 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 8,580 6,770 6,061 3,000 2,000 79-795-54-00-5496 PROGRAM REFUNDS 9,819 14,942 10,115 - - 79-795-54-00-5497 PROPERTY TAX PAYMENTS 21,977 - - - - 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 85,480 94,845 96,287 100,000 108,177 79-795-56-00-5606 PROGRAM SUPPLIES 89,074 108,100 121,860 100,000 131,000 United City of Yorkville Parks and Recreation Fund $378,000 $162,197 $207,413 Salaries Total:Salaries $293,071 RECREATION DEPARTMENT EXPENDITURES Description $395,679$309,294 $342,650 Benefits Contractual Services Total:Benefits $190,970 $140,807$130,397 $187,209$154,660 $192,717 $218,074 Supplies $198,416Total:Contractual Services 4 795 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended United City of Yorkville Parks and Recreation Fund RECREATION DEPARTMENT EXPENDITURES Description 79-795-56-00-5607 CONCESSION SUPPLIES 15,812 19,299 14,926 18,000 17,000 79-795-56-00-5610 OFFICE SUPPLIES 3,406 2,212 2,325 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 8,086 11,373 9,240 15,000 30,000 79-795-56-00-5640 REPAIR & MAINTENANCE 2,101 1,009 1,230 2,000 2,000 79-795-56-00-5695 GASOLINE 1,004 818 920 1,070 1,000 $292,177 $1,039,787 $237,656 $246,788 $1,012,928 $239,070 Total: RECREATION EXPENDITURES $826,847 $880,474 $962,172 Total:Supplies $204,963 5 FY 2018 FY 2018 FY 2015 FY 2016 FY 2017 Adopted Amended Actual Actual Actual Budget Budget Revenue Intergovernmental 40,144 - 5,514 - - Licenses & Permits 8,407 3,570 - - - Reimbursements 83,311 - 50,000 - - Land Cash Contributions 41,011 121,962 39,000 88,000 88,000 Other Financing Sources - - - 2,500 2,500 Total Revenue 172,873 125,532 94,514 90,500 90,500 Expenditures Contractual Services 8,407 3,570 - - - Capital Outlay 235,021 27,074 453,855 362,355 645,000 Total Expenditures 243,428 30,644 453,855 362,355 645,000 Surplus (Deficit)(70,555)94,888 (359,341)(271,855)(554,500) Ending Fund Balance 117,430 212,318 220,320 56,726 (334,180) 48.2%692.9%48.5%15.7%-51.8% LAND CASH FUND (72) Land Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community’s recreation needs at a lower cost to the City. ($400) ($300) ($200) ($100) $0 $100 $200 $300 Thousands6 72 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 72-000-41-00-4174 RTP GRANT - CLARK PARK 40,144 - - - - 72-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - - 5,514 - - 72-000-42-00-4216 BUILD PROGRAM PERMITS 8,407 3,570 - - - 72-000-46-00-4655 REIMB - GRANDE RESERVE PARK 83,311 - 50,000 - - Developer Reimb for Park Standards portion of Grande Reserve Park A 72-000-47-00-4701 WHITE OAK 1,406 - - - - 72-000-47-00-4703 AUTUMN CREEK 30,320 34,125 30,000 30,000 30,000 72-000-47-00-4704 BLACKBERRY WOODS 7,386 9,659 5,000 6,000 6,000 72-000-47-00-4706 CALEDONIA - - - - - 72-000-47-00-4708 COUNTRY HILLS - 5,383 2,000 - - 72-000-47-00-4711`FOX HIGHLANDS DETENTION - 1,406 - - - 72-000-47-00-4713 PRESTWICK - 67,600 - - - 72-000-47-00-4722 GC HOUSING (ANTHONY'S PLACE)- - - - - 72-000-47-00-4723 WINDETT RIDGE - - - 50,000 50,000 72-000-47-00-4736 BRIARWOOD 1,885 3,789 2,000 2,000 2,000 72-000-48-00-4850 MISCELLANEOUS INCOME 14 - - - - 72-000-49-00-4910 SALE OF CAPITAL ASSETS - - - 2,500 2,500 Sale of Caboose $88,000 Other Financing Sources Total:Land Cash Contributions $41,011 $121,962 Total:Reimbursements $83,311 $0 $39,000 $2,500Total:Other Financing Sources Licenses & Permits Total:Investment Earnings $8,407 $3,570 $0 $0 $50,000 $0 Reimbursements Total:$0 LAND CASH REVENUE Description Intergovernmental $94,514 $0 $0 Total: LAND CASH REVENUE $172,873 $0 $90,500 United City of Yorkville Land Cash Fund $0 $0 $0 $88,000 $2,500 $90,500$125,532 Land Cash Contributions Intergovernmental $40,144 $0 $5,514 7 720 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 72-720-54-00-5405 BUILD PROGRAM 8,407 3,570 - - - 72-720-60-00-6032 MOSER HOLDING COSTS - 12,000 13,000 - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 32,434 - - 183,783 285,000 72-720-60-00-6044 CLARK PARK 20,661 - - - - 72-720-60-00-6045 RIVERFRONT PARK 29,495 5,362 365,855 178,572 360,000 72-720-60-00-6046 GRANDE RESERVE PARK A 380 9,562 75,000 - - City responsible for Park Improvements portion 72-720-60-00-6047 GRANDE RESERVE PARK B 146,021 150 - - - 72-720-60-00-6067 BLACKBERRY CREEK NATURE PRESERVE 6,030 - - - - Total: LAND CASH EXPENDITURES $243,428 $27,074 $453,855 $30,644 $453,855 $0 $0 $362,355 $362,355 $0 $645,000 $645,000 United City of Yorkville Land Cash Fund Capital Outlay Total:Capital Outlay $235,021 LAND CASH EXPENDITURES Description Contractual Services Total:Contractual Services $8,407 $3,570 8 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #2 Tracking Number ADM 2017-70 EMG Building Condition Report 2017 – Requesting Further Direction 111 W. Madison City Council - February 27, 2018 ADM – 02/21/18 Moved forward to City Council agenda. ADM 2017-70 N/A Discussion Review Building Condition Report for 111 W. Madison (Historic Jail). Discuss future options of building, including a RFQ or RFI to rehab/re-purpose the building. Erin Willrett Administration Name Department Ykill M iil Fili Yorkville Municipal Facility Condition Assessment ReviewCondition Assessment ReviewFACILITY CONDITION ASSESSMENT Report #003Historic Jail111 West Madison Street Immediate Repairs Report 111 West Madison StreetEMG outlined items that were in disrepair as of the date of the site visit. The main item are listed below:The main item are listed below:Mold Remediation Report - $3,163Structural Frame - $25,000Structure Study- $10,120Exterior Wall Repair - $24,770pRoof Replacement - $18,975Stair Replacement - $4,898Interior Wall Repair - $5,726Ceiling Repair - $6,221lbfdlOutlines Item Number ID for more detail in report Page 2 of the report gives description of the immediate repairAppendix A outlines the pictures of the areas reviewed Immediate Repairs Report111 West Madison Replacement Reserve Report – 20 years111 West MadisonChart shows planned repairs/replacements over a 20 year time-frame (Page 3 and 4 of the Report)frame (Page 3 and 4 of the Report)This data will be uploaded to a databaseCreate report and update when items are programmed and/or completedpThis report shows additional projects to be programmed within the next 20 years. Large Items are listed below. Total Escalated Costs = $144,877Mold ReportStructural StudyStructural FrameRoof ReplacementpWall ReplacementExterior RepairStair ReplacementCeiling RepairCeiling Repair Executive Summary 111 West MadisonGeneral Property pyInformationSite Visit Date/Point of ContactBuilding Condition S (P)Summary (Poor) Facility Condition Index (FCI) 111 West MadisonIndication of Building’s Overall ConditionOverall ConditionMeasured for Current Year and +10 YearsCurrent =Ratio of Current =Ratio of Immediate Repair Costs to Current Replacement Value10 Year = Ratio of Anticipated Capital Reserve Needs to the 10 Y Rl t VlYear Replacement ValueRating from Very Poor to Good FCI Rating Cont’d 111 West MadisonMetric for Current Year FCI = PoorFCI = Immediate Repair ($132,443) / Current Replacement Value ($916,186) = 14.4%p ($ 3 ,443) / p ($9 , ) 4 4Metric for Current Year FCI = Poor10-Year FCI = Replacement Reserves ($2,823) / Current Replacement Value ($916,186) = .3% = GoodTotal Capital Needs through 2037 (IR + RR) = $135,266C t R l t V l (CRV) $916 186Current Replacement Value (CRV) = $916,186 Important Pictures111 West Madison Staff Recommendations111 West Madison – Old Historic JailImmediate Repairs = $131,093Replacement Reserves Report (20 year) = $144,877Current Year FCI = 14.4% = Poor10Y FCI 3% Gd10-Year FCI = .3% = GoodCurrent Replacement Value (CRV) = $916,186Total Capital Needs = $135,266Total Capital Needs $135,266Recommendation =Requesting Further Direction from City Councili liiblRepairs are TIF eligibleNo immediate planned usePotential Partnership Opportunity Potential Partnership Opportunity EMG Corporate Headquarters 10461 Mill Run Circle, Suite 1100, Owings Mills, MD 21117 www.EMGcorp.com p 800.733.0660 Prepared for: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 FACILITY CONDITION ASSESSMENT Historic Jail 111 West Madison Street Yorkville, Illinois 60560 PREPARED BY: EMG CONTACT: EMG Andrew Hupp 10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant Owings Mills, Maryland 21117 800.733.0660 x6632 800.733.0660 arhupp@emgcorp.com www.EMGcorp.com EMG Project Number: Date of Report: On Site Date: 122700.17R000-003.322 September 13, 2017 May 17, 2017 FACILITY CONDITION ASSESSMENT Immediate Repairs Report Historic Jail 9/13/2017 Location NameEMG Renamed Item NumberID Cost Description QuantityUnit Unit Cost Subtotal Deficiency Repair Estimate * Historic Jail 1.3 609536 Engineer, Environmental, Mold Remediation, Evaluate/Report 1 EA $3,162.50 $3,163 $3,163 Historic Jail 5.2 609539 Exterior Stairs, Concrete, Replace 15 SF $48.94 $734 $734 Historic Jail 5.5 609221 Lighting Fixture, 80 W, Replace 2 EA $256.88 $514 $514 Historic Jail 5.5 609191 Exterior Light Pole 1 EA $2,721.00 $2,721 $2,721 Historic Jail 6.2 609223 Structural Frame 1000 SF $25.10 $25,100 $25,100 Historic Jail 6.2 609216 Study, Structural, Superstructure,1 EA $10,120.00 $10,120 $10,120 Historic Jail 6.3 609196 Roof, , Replace 60 SF $10.52 $631 $631 Historic Jail 6.3 609225 Roof, Premium Grade, Replace 3765 SF $5.04 $18,975 $18,975 Historic Jail 6.4 609174 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 80 SF $48.56 $3,884 $3,884 Historic Jail 6.4 609179 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 600 SF $41.28 $24,770 $24,770 Historic Jail 6.4 609228 Exterior Wall 80 LF $2.82 $226 $226 Historic Jail 6.4 609232 Field Stone, Exterior, 1-2 Stories, Repair 150 SF $49.82 $7,473 $7,473 Historic Jail 6.4 609188 Wood Shakes/Shingles, 1-2 Stories, Replace 90 SF $6.69 $602 $602 Historic Jail 6.5 609183 Interior Stairs/Ramp, Interior Stairs, Replace 110 SF $44.53 $4,898 $4,898 Historic Jail 6.6 609181 Window, 1-2 Stories, 12 SF, Replace 4 EA $719.86 $2,879 $2,879 Historic Jail 6.6 609175 Exterior Door, Solid Core, Fully Glazed, Exterior Door, Replace 2 EA $1,982.31 $3,965 $3,965 Historic Jail 6.6 609193 Exterior Door, Solid Core, Painted, Exterior Door, Replace 2 EA $1,423.11 $2,846 $2,846 Historic Jail 6.6 609234 Overhead Door, 144 SF, Replace 1 EA $2,634.03 $2,634 $2,634 Historic Jail 7.6 609205 Fire Extinguisher, , Replace 5 EA $356.54 $1,783 $1,783 Historic Jail 7.6 614544 Emergency Lighting Pack, 2 Light w/ Battery, Replace 1 EA $1,227.87 $1,228 $1,228 Historic Jail 8.1 609227 Interior Walls, Interior Wall, Repair 1800 SF $3.18 $5,726 $5,726 Historic Jail 8.1 609219 Ceilings, Ceiling, Repair 850 SF $7.32 $6,221 $6,221 Immediate Repairs Total $131,093 * Location Factor included in totals. Replacement Reserves Report Historic Jail 9/13/2017 Location Name EMG Renamed Item Number ID Cost Description Lifespan (EUL)EAge RUL QuantityUnit Unit Cost Subtotal 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 Deficiency Repair Estimate Historic Jail 1.3 609536 Engineer, Environmental, Mold Remediation, Evaluate/Report 0 2016 0 1 EA $3,162.50 $3,163 $3,163 $3,163 Historic Jail 5.2 609539 Exterior Stairs, Concrete, Replace 50 50 0 15 SF $48.94 $734 $734 $734 Historic Jail 5.2 609180 Parking Lot, Parking Lot, Repair 5 3 2 1000 SF $0.38 $380 $380 $380 $380 $380 $1,518 Historic Jail 5.2 609236 Parking Lot, Parking Lot, Repair 25 7 18 1000 SF $3.28 $3,280 $3,280 $3,280 Historic Jail 5.5 609221 Lighting Fixture, 80 W, Replace 20 27 0 2 EA $256.88 $514 $514 $514 Historic Jail 5.5 609191 Exterior Light Pole 20 27 0 1 EA $2,721.00 $2,721 $2,721 $2,721 Historic Jail 6.2 609223 Structural Frame 50 50 0 1000 SF $25.10 $25,100 $25,100 $25,100 Historic Jail 6.2 609216 Study, Structural, Superstructure,0 50 0 1 EA $10,120.00 $10,120 $10,120 $10,120 Historic Jail 6.3 609196 Roof, , Replace 20 27 0 60 SF $10.52 $631 $631 $631 Historic Jail 6.3 609225 Roof, Premium Grade, Replace 30 41 0 3765 SF $5.04 $18,975 $18,975 $18,975 Historic Jail 6.3 609213 Roof, , Replace 20 18 2 150 SF $9.00 $1,349 $1,349 $1,349 Historic Jail 6.4 609174 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 0 121 0 80 SF $48.56 $3,884 $3,884 $3,884 Historic Jail 6.4 609179 Brick Veneer Exterior Wall, Exterior, 1-2 Stories, Repair 25 41 0 600 SF $41.28 $24,770 $24,770 $24,770 Historic Jail 6.4 609228 Exterior Wall 10 17 0 80 LF $2.82 $226 $226 $226 $451 Historic Jail 6.4 609232 Field Stone, Exterior, 1-2 Stories, Repair 0 121 0 150 SF $49.82 $7,473 $7,473 $7,473 Historic Jail 6.4 609188 Wood Shakes/Shingles, 1-2 Stories, Replace 20 41 0 90 SF $6.69 $602 $602 $602 Historic Jail 6.5 609183 Interior Stairs/Ramp, Interior Stairs, Replace 50 50 0 110 SF $44.53 $4,898 $4,898 $4,898 Historic Jail 6.6 609181 Window, 1-2 Stories, 12 SF, Replace 30 41 0 4 EA $719.86 $2,879 $2,879 $2,879 Historic Jail 6.6 609175 Exterior Door, Solid Core, Fully Glazed, Exterior Door, Replace 25 41 0 2 EA $1,982.31 $3,965 $3,965 $3,965 Historic Jail 6.6 609193 Exterior Door, Solid Core, Painted, Exterior Door, Replace 25 41 0 2 EA $1,423.11 $2,846 $2,846 $2,846 Historic Jail 6.6 609234 Overhead Door, 144 SF, Replace 35 41 0 1 EA $2,634.03 $2,634 $2,634 $2,634 Historic Jail 7.6 609205 Fire Extinguisher, , Replace 15 22 0 5 EA $356.54 $1,783 $1,783 $1,783 $3,565 Historic Jail 7.6 614544 Emergency Lighting Pack, 2 Light w/ Battery, Replace 10 26 0 1 EA $1,227.87 $1,228 $1,228 $1,228 $2,456 Historic Jail 8.1 609227 Interior Walls, Interior Wall, Repair 0 39 0 1800 SF $3.18 $5,726 $5,726 $5,726 Historic Jail 8.1 609219 Ceilings, Ceiling, Repair 0 39 0 850 SF $7.32 $6,221 $6,221 $6,221 Totals, Unescalated $131,093 $0 $1,729 $0 $0 $0 $0 $380 $0 $0 $1,453 $0 $380 $0 $0 $1,783 $0 $380 $3,280 $0 $140,477 Totals, Escalated (3.0% inflation, compounded annually)$131,093 $0 $1,834 $0 $0 $0 $0 $467 $0 $0 $1,953 $0 $541 $0 $0 $2,777 $0 $627 $5,585 $0 $144,877 HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 TABLE OF CONTENTS 1. Executive Summary ............................................................................................................................. 1 1.1. Property Information and General Physical Condition ................................................................ 1 1.2. Facility Condition Index (FCI) ...................................................................................................... 2 1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3 1.4. Opinions of Probable Cost .......................................................................................................... 4 1.4.1. Methodology ................................................................................................................................ 4 1.4.2. Immediate Repairs ...................................................................................................................... 4 1.4.3. Replacement Reserves ............................................................................................................... 4 2. Purpose and Scope .............................................................................................................................. 6 2.1. Purpose ....................................................................................................................................... 6 2.2. Scope .......................................................................................................................................... 7 2.3. Personnel Interviewed ................................................................................................................. 7 2.4. Documentation Reviewed ........................................................................................................... 8 2.5. Pre-Survey Questionnaire ........................................................................................................... 8 2.6. Weather Conditions ..................................................................................................................... 8 3. Accessibility and Property Research ................................................................................................. 9 3.1. ADA Accessibility ........................................................................................................................ 9 4. Existing Building Assessment .......................................................................................................... 10 4.1. Unit or Space Types .................................................................................................................. 10 4.2. Inaccessible Areas or Key Spaces Not Observed .................................................................... 10 5. Site Improvements ............................................................................................................................. 11 5.1. Utilities ....................................................................................................................................... 11 5.2. Parking, Paving, and Sidewalks ................................................................................................ 11 5.3. Drainage Systems and Erosion Control .................................................................................... 12 5.4. Topography and Landscaping ................................................................................................... 13 5.5. General Site Improvements ....................................................................................................... 13 6. Building Architectural and Structural Systems ............................................................................... 15 6.1. Foundations ............................................................................................................................... 15 6.2. Superstructure ........................................................................................................................... 15 6.3. Roofing ...................................................................................................................................... 16 6.4. Exterior Walls ............................................................................................................................ 17 6.5. Exterior and Interior Stairs ......................................................................................................... 17 6.6. Exterior Windows and Doors ..................................................................................................... 18 6.7. Patio, Terrace, and Balcony ...................................................................................................... 18 7. Building Mechanical and Plumbing Systems .................................................................................. 19 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 19 7.2. Building Plumbing and Domestic Hot Water ............................................................................. 20 7.3. Building Gas Distribution ........................................................................................................... 21 7.4. Building Electrical ...................................................................................................................... 21 7.5. Building Elevators and Conveying Systems .............................................................................. 22 7.6. Fire Protection and Security Systems ....................................................................................... 22 8. Interior Spaces .................................................................................................................................... 24 8.1. Interior Finishes ......................................................................................................................... 24 9. Other Structures ................................................................................................................................. 26 10. Certification ......................................................................................................................................... 27 11. Appendices ......................................................................................................................................... 28 HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 1 www.EMGcorp.com p 800.733.0660 1. Executive Summary 1.1. Property Information and General Physical Condition The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the report and in the Appendices. Property Information Address: 111 West Madison Street, Yorkville, Illinois 60560 Year Constructed/Renovated: Originally constructed 1893 Addition/restoration 1970s Current Occupants: None Percent Utilization: 0% Management Point of Contact: Mr. Peter Ratos, Building Code Official, City of Yorkville 630.553.8574 phone Property Type: Municipal Site Area: 0.30 acres Building Area: 5,000 SF Number of Buildings: 1 Number of Stories: 3 Parking Type and Number of Spaces: 3 spaces adjacent to street Building Construction: Conventional wood framed structure with areas of reinforced concrete Roof Construction: Pitched roof with asphalt shingles Flat roofs with built-up membrane at small area Exterior Finishes: Brick Veneer Field stone Heating, Ventilation and Air Conditioning: Central system with boiler serving older area Furnace and split system condensing unit serving newer area and garage Fire and Life/Safety: Hydrants, extinguishers, and one backup light fixture. Dates of Visit: 5/17/2016 On-Site Point of Contact (POC): Peter Ratos Assessment and Report Prepared by: Kevin Koranda Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager arhupp@emgcorp.com 800.733.0660 x6632 Systemic Condition Summary Site Fair HVAC Poor HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 2 www.EMGcorp.com p 800.733.0660 Systemic Condition Summary Structure Poor Plumbing Poor Roof Failed Electrical Poor Vertical Envelope Poor Elevators NA Interiors Failed Fire Poor The following bullet points highlight the most significant short term and modernization recommendations:  Structural evaluation and repairs  Roof replacement  Exterior brick repointing  Foundation wall repointing Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property appears to have been poorly maintained in recent years and is in poor overall condition. According to property management personnel, the property has had a nonexistent capital improvement expenditure program over the past three years. 1.2. Facility Condition Index (FCI) One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to the Current Replacement Value. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 3 www.EMGcorp.com p 800.733.0660 Fci Condition Rating Definition Percentage Value Good In new or well-maintained condition, with no visual evidence of wear, soiling or other deficiencies. 0% to 5% Fair Subjected to wear and soiling but is still in a serviceable and functioning condition. > than 5% to 10% Poor Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life. > than 10% to 60% Very Poor Has reached the end of its useful or serviceable life. Renewal is now necessary. > than 60% The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide capital improvement funding strategy. Key findings from the assessment include: Key Finding Metric Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 14.4% Poor 10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 0.3% Good Current Replacement Value (CRV) 5,000 SF * 183.24 / SF = $916,186 Year 0 (Current Year) - Immediate Repairs (IR) $132,443 Years 1-10 – Replacement Reserves (RR) $2,823 Total Capital Needs $135,266 The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:  Structural evaluation and repairs  Roof replacement  Exterior brick repointing  Foundation wall repointing Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this report. 1.3. Special Issues and Follow-Up Recommendations As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this assessment. Areas of suspect fungal growth, fungal or mildew-like odors, moisture, elevated humidity, moisture stains, mildew, and water damage were observed along the drywall in the following areas:  Central hallway, upper and lower floors: a severe roof leak has resulted in significant water damage to these areas of the facility. Substantial micro-mold growth and the growth of both plants and macro-fungi was observed. Additional growth is presumed to be present within the walls, floors, and attic spaces in this area.  Third Floor loft: moisture stains and mold/mildew odors were observed in this area. Based on the apparent extent of fungal growth (more than 30 square feet), the fungal growth must be abated by a qualified fungal growth remediation contractor. The cost to retain a consultant to conduct an extensive fungal growth survey and to recommend clean- up methods and repairs is included in the cost tables. A cost allowance to address the roof and replace the affected areas of fungal growth is also included. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 4 www.EMGcorp.com p 800.733.0660 The following study is recommended.  The central hallway is in very poor condition due to water infiltration. The structure in this area has potentially been rendered unsound from water damage. A professional engineer must be retained to analyze the existing condition, provide recommendations and, if necessary, estimate the scope and cost of any required repairs. The cost of this study is included in the cost tables. A cost allowance to repair structural damage is also included in the cost tables. There are a number of unresolved Fire Code violations. See Section 7.6 for descriptions and comments. 1.4. Opinions of Probable Cost Cost estimates are attached at the front of this report (following the cover page). These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions. Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the FCA. 1.4.1. Methodology Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use, the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life (RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may affect the service life of some systems or components. Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and manage the corrections. 1.4.2. Immediate Repairs Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost. 1.4.3. Replacement Reserves Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period. Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other occurrences that are typically covered by insurance, rather than reserved for, are also excluded. Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers' representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the ownership’s or property management’s maintenance staff are also considered. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 5 www.EMGcorp.com p 800.733.0660 EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate Repair Cost Estimate. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 6 www.EMGcorp.com p 800.733.0660 2. Purpose and Scope 2.1. Purpose EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit. Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building systems or components that have realized or exceeded their typical expected useful lives. CONDITIONS: The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent, Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used: Excellent = New or very close to new; component or system typically has been installed within the past year, sound and performing its function. Eventual repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life. Component or system is performing adequately at this time but may exhibit some signs of wear, deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or system’s condition and/or its estimated remaining useful life. Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition could contribute to or cause the deterioration of contiguous elements or systems. Either full component replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or prolong useful life. Failed = Component or system has ceased functioning or performing as intended. Replacement, repair, or other significant corrective action is recommended or required. Not Applicable = Assigning a condition does not apply or make logical sense, most commonly due to the item in question not being present. FORMAT OF THE BODY OF THE REPORT: Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following sequence:  A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.  A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted beyond the first several years.  A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or Failed condition at the time of the assessment, with corresponding costs included within the first few years. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 7 www.EMGcorp.com p 800.733.0660 PLAN TYPES: Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest significance. The following Plan Types are listed in general weighted order of importance: Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system or component that presents a potential liability risk. Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended, and/or poses a risk to overall system stability. Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements. Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or site. Modernization/Adaptation = Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current standards, facility usage, or client/occupant needs. Lifecycle/Renewal = Any component or system in which future repair or replacement is anticipated beyond the next several years and/or is of minimal substantial early-term consequence. 2.2. Scope The standard scope of the Facility Condition Assessment includes the following:  Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment.  Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable.  Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.  Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey, but will help identify exposure to issues and the need for further review.  Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed. Sampling will not be considered in routine assessments.  List the current utility service providers.  Review maintenance records and procedures with the in-place maintenance personnel.  Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas, and the significant mechanical, electrical and elevator equipment rooms.  Provide recommendations for additional studies, if required, with related budgetary information.  Provide an Executive Summary at the beginning of this report.  Prepare a mechanical equipment inventory list. 2.3. Personnel Interviewed The management staff was interviewed for specific information relating to the physical property, available maintenance procedures, historical performance of key building systems and components, available drawings and other documentation. The following personnel from the facility and government agencies were interviewed in the process of conducting the FCA: Name and Title Organization Phone Number Peter Ratos Building Code Official City of Yorkville 630.553.8574 HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 8 www.EMGcorp.com p 800.733.0660 The FCA was performed with the assistance of Peter Ratos, Building Code Official, City of Yorkville, the onsite Point of Contact (POC), who was cooperative and provided information that appeared to be accurate based upon subsequent site observations. The onsite contact is completely knowledgeable about the subject property and answered most questions posed during the interview process. The POC’s involvement with the property has spanned the past 6 years. 2.4. Documentation Reviewed Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation, methodology, or protocol. The Documentation Request Form is provided in Appendix E. 2.5. Pre-Survey Questionnaire A Pre-Survey Questionnaire was sent to the POC prior to the site visit. The questionnaire is included in Appendix E. Information obtained from the questionnaire has been used in preparation of this report. 2.6. Weather Conditions 5/17/17: Clear to partly cloudy, with temperatures in the 70s (°F) and moderate winds. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 9 www.EMGcorp.com p 800.733.0660 3. Accessibility and Property Research 3.1. ADA Accessibility Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made. During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance. The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG that are not accessible as stated within the priorities of Title III, are as follows: Parking  Adequate number of designated parking stalls and signage for vans are not provided. Paths of Travel  Door thresholds do not allow for wheelchair access Restrooms.  Restrooms do not meet any ADA accessibility criteria. A full ADA Compliance Survey may reveal additional aspects of the property that are not in compliance. Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code, although many local jurisdictions have adopted the Guidelines as such. Because this facility is currently unused and no major renovations are currently planned, the cost to address the achievable items noted above is not included in the cost tables. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 10 www.EMGcorp.com p 800.733.0660 4. Existing Building Assessment 4.1. Unit or Space Types All 5,000 square feet of the building are currently unoccupied. The facility was previously used as the Yorkville Sherrif’s office and jail. The spaces are vacant. Primary building areas include: living quarters, the jail/holding area, a garage, office space, and an unfinished basement. 4.2. Inaccessible Areas or Key Spaces Not Observed All of the interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed included the site within the property boundaries, exterior of the property and the roof (observed from the ground). Areas of note that were either inaccessible or not observed for other reasons are listed in the table below: A “down unit” or area is a term used to describe a unit or space that cannot be occupied due to poor conditions such as fire damage, water damage, missing equipment, damaged floor, wall or ceiling surfaces, or other significant deficiencies. There are substantial portion of the facility that are down, and the entire facility is considered to be a down area. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 11 www.EMGcorp.com p 800.733.0660 5. Site Improvements 5.1. Utilities The following table identifies the utility suppliers and the condition and adequacy of the services. Site Utilities Utility Supplier Condition and Adequacy Sanitary sewer City of Yorkville Good and Adequate Storm sewer City of Yorkville Good and Adequate Domestic water City of Yorkville Good and Adequate Electric service Commonwealth Edison Good and Adequate Natural gas service Nicor Gas Good and Adequate Actions/Comments:  According to the POC, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks. 5.2. Parking, Paving, and Sidewalks Item Description Main Ingress and Egress West Madison Street Access from South Additional Entrances NA Additional Access from NA Paving and Flatwork Item Material Last Work Done Condition Entrance Driveway Apron None -- -- Parking Lot Asphalt 2010 Good Drive Aisles None -- -- Service Aisles None -- -- Sidewalks Concrete 2010 Good Curbs Concrete 2010 Good Site Stairs Concrete 1970 Poor Pedestrian Ramps None -- -- HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 12 www.EMGcorp.com p 800.733.0660 Parking Count Open Lot Carport Private Garage Subterranean Garage Freestanding Parking Structure 3 - - - - Total Number of ADA Compliant Spaces 1 Number of ADA Compliant Spaces for Vans 0 Total Parking Spaces 3 Parking Ratio (Spaces/Apartments) NA Method of Obtaining Parking Count Physical count Exterior Stairs Location Material Handrails Condition East wall of building Concrete stairs None Poor Anticipated Lifecycle Replacements:  Asphalt seal coating  Asphalt pavement milling and overlaying  Sidewalks  Concrete stairs Actions/Comments:  The concrete site stairs at the northeast corner of the facility are in poor condition. The steps are spalling and deteriorated. Replacement of these concrete stairs is recommended. 5.3. Drainage Systems and Erosion Control Drainage System and Erosion Control System Exists At Site Condition Surface Flow ☐ -- Inlets ☒ Fair Swales ☒ Fair Detention pond ☐ -- Lagoons ☐ -- Ponds ☐ -- Underground Piping ☒ Fair Pits ☐ -- Municipal System ☒ Fair Dry Well ☐ -- HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 13 www.EMGcorp.com p 800.733.0660 Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff capacity. There is no evidence of major ponding or erosion 5.4. Topography and Landscaping Item Description Site Topography Slopes moderately down from the south side of the property to the north property line. Landscaping Trees Grass Flower Beds Planters Drought Tolerant Plants Decorative Stone None ☒ ☒ ☐ ☐ ☐ ☐ ☐ Landscaping Condition Fair Irrigation Automatic Underground Drip Hand Watering None ☐ ☐ ☐ ☒ Irrigation Condition -- Retaining Walls Type Location Condition None -- -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of erosion. 5.5. General Site Improvements Property Signage Property Signage Building mounted Street Address Displayed? Yes HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 14 www.EMGcorp.com p 800.733.0660 Site and Building Lighting Site Lighting None Pole Mounted Bollard Lights Ground Mounted Parking Lot Pole Type ☒ ☐ ☐ ☐ ☐ -- Building Lighting None Wall Mounted Recessed Soffit ☐ ☒ ☐ Poor REFUSE DISPOSAL Refuse Disposal Individual garbage bins Dumpster Locations Mounting Enclosure Contracted? Condition NA - vacant None None NA -- Other Site Amenities Description Location Condition Playground Equipment None -- -- Tennis Courts None -- -- Basketball Court None -- -- Swimming Pool None -- -- Anticipated Lifecycle Replacements:  Exterior lighting Actions/Comments:  The exterior lighting fixture is aged. Replacement is recommended. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 15 www.EMGcorp.com p 800.733.0660 6. Building Architectural and Structural Systems 6.1. Foundations Building Foundation Item Description Condition Foundation Concrete foundation walls Fair Basement and Crawl Space Concrete slab and concrete walls Fair Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  Isolated areas of the foundation systems are exposed, which allows for limited observation. The foundation systems are concealed. There are no significant signs of settlement, deflection, or movement. The basement walls appear intact and structurally sound. There is no evidence of movement or water infiltration. 6.2. Superstructure Building Superstructure Item Description Condition Framing / Load-Bearing Walls Conventional wood/metal studs Fair Ground Floor Raised wood or concrete slab Fair Upper Floor Framing Wood joists Fair to Poor Upper Floor Decking Wood or concrete, cast-in-place Fair to Poor Roof Framing Wood trusses Fair to Poor Roof Decking Wood boards or plywood Fair to Poor Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The superstructure is exposed in some locations, which allows for limited observation. There is significant evidence of structural damage due to water intrusion in the central hallway on the First and Second Floors. This condition appears to affect the rafters, joists, and studs in these areas as well as the floor and roof decking. A Professional Engineer with specific expertise in structural design and construction in this geographical area must be retained to evaluate the structure and to provide remedial recommendations consistent with local regulatory and code requirements. Although the estimated cost of repair cannot be accurately determined without the recommended study, a budgetary cost allowance to repair the affected elements is also included. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 16 www.EMGcorp.com p 800.733.0660 6.3. Roofing Primary Roof Type / Geometry Hip Roof Finish Asphalt shingles Maintenance In-house Staff Roof Age 50 Yrs Flashing Sheet metal Warranties None Parapet Copings Exposed copings Roof Drains Gutters and downspouts Fascia Concrete cornice Metal panel fascia Insulation Fiberglass batts Soffits Exposed Soffits Skylights No Attics Yes Ponding No Ventilation Source-1 Gable end vents Leaks Observed Yes Ventilation Source-2 None Roof Condition Failed The primary roof is located over the majority of the building. The roof valley at the intersection between the older and newer portions of the building is clad with a TPO membrane. Secondary Roof Type / Geometry Flat Finish Single-ply membrane Maintenance In-house Staff Roof Age 50 Yrs Flashing Sheet metal Warranties Unknown Parapet Copings None Roof Drains Gutters and downspouts Fascia Metal Panel Insulation Rigid Board Soffits None Skylights No Attics None Ponding No Ventilation Source-1 Power Vents Leaks Observed No Ventilation Source-2 None Roof Condition Poor The secondary roof is located at a small area at the south end of the facility. Anticipated Lifecycle Replacements:  TPO roof membrane  Asphalt shingles Actions/Comments:  The roof finishes appear to be more than 30 years old. Information regarding roof warranties or bonds was not available. The roofs are maintained by the in-house maintenance staff.  There is evidence of active roof leaks. There are areas of severe water damage within several areas of the building. The most severe area of water damage was observed at the central hallway of the facility. The water damage in this area is extensive and affects the upper and lower levels. All active leaks must be repaired. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 17 www.EMGcorp.com p 800.733.0660  The roof sheathing exhibits signs of significant areas of sagging and visible penetrations. This condition is indicative of substrate damage. The damaged areas must be repaired or replaced. The cost of this work is included with the roof finish replacement costs.  The roof insulation has significant areas of missing or water damaged materials. This condition is present in several locations, most notably at the central hallway mentioned above. New insulation must be installed in this area. 6.4. Exterior Walls Building Exterior Walls Type Location Condition Primary Finish Brick veneer Fair to Poor Secondary Finish Field stone Fair to Poor Accented with Concrete Fair to Poor Soffits Exposed Fair Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings. Anticipated Lifecycle Replacements:  Caulking  Masonry re-pointing Actions/Comments:  Significant portions of the mortar joints along the brick veneer and stone veneer are cracked at the front elevation, east elevation, and north elevation of the older portion of the facility. The damaged mortar joints must be cleaned and re-pointed.  The brick masonry has isolated areas of efflorescence at the front elevation of the building. The affected areas of brick masonry must be cleaned and an efflorescence-checking coating must also be applied to the brick masonry. 6.5. Exterior and Interior Stairs Building Exterior and Interior Stairs Type Description Riser Handrail Balusters Condition Building Exterior Stairs Cast in place concrete Closed None None Poor Building Interior Stairs Steel-framed with pre-cast treads Open Metal Metal Poor Building Interior Stairs Wood-framed Closed Wood None Fair Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The interior metal stairs at the south stairwell have suffered extensive water damage from the active roof leak in this area. The stairs are severely corroded and will require replacement.  The exterior concrete steps leading to the basement boiler room are spalling and uneven. Replacement of these steps is recommended. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 18 www.EMGcorp.com p 800.733.0660 6.6. Exterior Windows and Doors Building Windows Window Framing Glazing Location Window Screen Condition Wood framed, operable Single glaze Throughout building ☐ Poor to Failed Building Doors Main Entrance Doors Door Type Condition Wood, partially or fully glazed Poor Secondary Entrance Doors Solid core wood Poor Service Doors None -- Overhead Doors Wood Poor Anticipated Lifecycle Replacements:  Wooden windows  Glazed doors  Solid door  Overhead door Actions/Comments:  The windows are antiquated, energy-inefficient units with single-pane glazing. Some of the windows are difficult to open and close and several of the windows were loose in their sashes. Replacement of the deteriorated windows is recommended.  Several windows were rendered unnecessary as a result of the building renovations. These windows look onto interior structural elements of the building or have been covered entirely. These interior windows are not included in the replacement costs.  The exterior doors are antiquated and in poor condition. The basement door does not close properly, the upper floor stairwell door has a cracked pane of glass, and the main entry door has a single pane of glazing. Replacement of all of the exterior doors is recommended. 6.7. Patio, Terrace, and Balcony Not applicable. There are no patios, terraces, or balconies. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 19 www.EMGcorp.com p 800.733.0660 7. Building Mechanical and Plumbing Systems See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of manufacturer of the major mechanical equipment, if available. 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) Building Central Heating System Primary Heating System Type Hot water boiler Forced air furnace Quantity and Capacity of Major Components 1 boiler at 250 MBH (estimated) 1 furnace at 90 MBH Total Heating Capacity 340 MBH Heating Fuel Natural gas Location of Major Equipment Basement Garage mechanical room Space Served by System Older portion of building Newer portion of building Age Ranges 1930s (estimated) 1978 Condition Poor Heat Exchanger Condition -- Distribution System HVAC Water Distribution System Two-pipe Heating Water Circulation Pump Size and Quantity None Pump Condition -- Air Distribution System NA Quantity and Capacity of Air Handlers NA Location of Air Handlers -- Large Spaces the Larger Dedicated AHU’s Serve NA Age of Air Handlers NA Air Handler Condition -- Terminal Units Radiators Quantity and Capacity of Terminal Units Five cast-iron radiators Location of Terminal Units Throughout older portion of building Spaces Served by Terminal Units Older portion of building HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 20 www.EMGcorp.com p 800.733.0660 Distribution System Terminal Unit Condition Poor Controls and Ventilation HVAC Control System Individual non-programmable thermostats/controls HVAC Control System Condition Poor Building Ventilation Natural ventilation only Ventilation System Condition Fair Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The HVAC systems are maintained by the in-house staff. It is unknown whether records of the installation, maintenance, upgrades, and replacement of the HVAC equipment at the property have been maintained.  Approximately 50 percent of the HVAC equipment is original. The HVAC equipment varies in age. All of the equipment is antiquated. HVAC equipment is replaced on an "as needed" basis.  The HVAC equipment is non-functional. The property management staff was interviewed about the historical and recent performance of the equipment and systems. The systems are antiquated and the management staff stated that the systems are unused. The facility is vacant and the systems are not necessary. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state. Replacement of the HVAC components is not recommended. 7.2. Building Plumbing and Domestic Hot Water Building Plumbing System Type Description Condition Water Supply Piping Copper and galvanized iron Fair to poor Waste/Sewer Piping Cast iron Fair Vent Piping Cast iron Fair Water Meter Location Basement Domestic Water Heaters or Boilers Components Water Heater Fuel Natural gas Quantity and Input Capacity 1 unit at 45 MBH Storage Capacity 40 gallons Boiler or Water Heater Condition Poor Supplementary Storage Tanks? Yes Storage Tank Quantity and Volume 2 at 30 gallons each Quantity of Storage Tanks 0 HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 21 www.EMGcorp.com p 800.733.0660 Domestic Water Heaters or Boilers Storage Tank Condition -- Domestic Hot Water Circulation Pumps (3 HP and over) No Adequacy of Hot Water Unknown Adequacy of Water Pressure Unknown Plumbing Fixtures Water Closets Commercial and residential Toilet (Water Closet) Flush Rating 1.6 to 3.5 GPF Common Area Faucet Nominal Flow Rate 2.0 GPM Condition Poor Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  Most of the domestic water lines are galvanized iron original to the 1970s renovation. The plumbing system is currently unused and has not been functional for a significant period of time. It is quite common for galvanized iron piping to develop problems due to long- term corrosion with thinning walls and/or interior mineral deposit accumulation, especially once it has aged 40 or 50 years. As such, EMG recommends replacing all the plumbing supply lines with copper. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state. Replacement of the domestic plumbing components is not recommended.  The restroom accessories and fixtures appear outdated and exhibit significant evidence of heavy wear or damage. The plumbing fixtures in the First Floor restroom, except for the toilet, are missing. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state. Replacement of the plumbing fixtures is not recommended. 7.3. Building Gas Distribution Gas service is supplied from the gas main on the adjacent public street. The gas meter and regulator is located along the exterior wall of the building. The gas distribution piping within the building is malleable steel (black iron). Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The pressure and quantity of gas appear to be adequate.  The gas meters and regulators appear to be functioning adequately and will require routine maintenance.  Only limited observation of the gas distribution piping can be made due to hidden conditions. 7.4. Building Electrical Building Electrical Systems Electrical Lines Overhead Transformer Pole-mounted HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 22 www.EMGcorp.com p 800.733.0660 Building Electrical Systems Main Service Size 200 Amps Volts 120/208 Volt, three-phase Meter and Panel Location Basement Branch Wiring Copper Conduit Metallic Step-Down Transformers? No Security / Surveillance System? No Building Intercom System? No Lighting Fixtures Incandescent and T-12 Main Distribution Condition Poor Secondary Panel and Transformer Condition Poor Lighting Condition Poor Building Emergency System Size None Fuel NA Generator / UPS Serves NA Tank Location NA Testing Frequency NA Tank Type NA Generator / UPS Condition -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The onsite electrical systems up to the meters are owned and maintained by the respective utility company.  The electrical service and capacity appear to be adequate for the property’s demands.  The panels and wiring are a mix of 1978 components and 1950s components. Despite the age of the electrical components, because the facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state, an upgrade of the electrical systems is not recommended.  The light fixtures throughout a portion of the facility utilize older, inefficient T-12 lamps. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state, an upgrade of the lighting fixtures is not recommended 7.5. Building Elevators and Conveying Systems Not applicable. There are no elevators or conveying systems. 7.6. Fire Protection and Security Systems Item Description Type None HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 23 www.EMGcorp.com p 800.733.0660 Item Description Type None Fire Alarm System Central Alarm Panel ☐ Battery-Operated Smoke Detectors ☐ Alarm Horns ☐ Annunciator Panels ☐ Hard-Wired Smoke Detectors ☐ Strobe Light Alarms ☐ Pull Stations ☐ Emergency Battery-Pack Lighting ☒ Illuminated EXIT Signs ☐ Alarm System Condition Failed Sprinkler System None ☒ Standpipes ☐ Backflow Preventer ☐ Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐ Suppression Condition Fair Central Alarm Panel System Location of Alarm Panel Installation Date of Alarm Panel None NA Fire Extinguishers Last Service Date Servicing Current? October, 2010 No Hydrant Location Adjacent streets Siamese Location None Special Systems Kitchen Suppression System ☐Computer Room Suppression System ☐ Anticipated Lifecycle Replacements:  Backup light fixture Actions/Comments:  The fire extinguishers have not been inspected within the last year. A qualified fire equipment contractor must inspect and service the fire extinguishers.  Fire extinguishers appear to be missing at many locations. New fire extinguishers must be installed at all required locations immediately.  The only backup light fixture at the building is in the central hallway on the Second Floor. The light fixture appears to be failed.  The fire alarm systems are largely nonexistent and are not up to current standards. The system lacks smoke detectors, carbon monoxide detectors, strobe alarms, pull stations, and older non-illuminated exit signs. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state. An upgrade of the fire alarm system is not recommended  The building is not protected by fire suppression. Due to its construction date, the facility is most likely “grandfathered” by code and the installation of fire sprinklers not required until major renovations are performed. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state. Installation of a fire suppression system is not recommended HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 24 www.EMGcorp.com p 800.733.0660 8. Interior Spaces 8.1. Interior Finishes All 5,000 square feet of the building are currently unoccupied. The facility was previously used as the Yorkville Sherrif’s office and jail. The spaces are vacant. Primary building areas include: living quarters, the jail/holding area, a garage, office space, and an unfinished basement. The following table generally describes the locations and typical conditions of the interior finishes within the facility: Typical Floor Finishes Floor Finish Locations General Condition Unfinished (wood) Older area of building on First and Second Floors Poor Carpet Second Floor central hallway and newer area of Second Floor Poor to Failed Vinyl tile First Floor hallway, Second Floor restroom and kitchen Poor Linoleum Old kitchen area Poor to Failed Concrete Garage, jail area, basement Poor Typical Wall Finishes Wall Finish Locations General Condition Painted drywall Newer area of building Poor Painted plaster Older area of building Poor Unfinished Garage, basement Poor Painted concrete Jail area Poor Wooden wainscoting Third Floor of old section of building Poor Typical Ceiling Finishes Ceiling Finish Locations General Condition Painted drywall Some areas of basement, upper floor restrooms, stairwells Poor Painted plaster Small vault, upper floor Poor Painted concrete Jail area Poor Unfinished Basement Poor Wooden wainscoting Third Floor of old section of building Poor HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 25 www.EMGcorp.com p 800.733.0660 Interior Doors Item Type Condition Interior Doors Hollow core Poor Door Framing Wood Poor Fire Doors No Poor Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The interior areas were last partially renovated around 2000.  The interior finishes have mostly been removed from the facility. The remaining interior finishes area aged, worn, and generally in poor to failed condition. The facility is unused and there are no immediate plans to renovate the building or restore the facility to a functional state. Replacement of the interior finishes is not recommended  The ceilings have significant areas of water-damage in the central hallway and several isolated area of physical damage from animals on the Third Floor of the old section of the facility and the Second Floor of the newer section of the facility. The damaged ceiling areas need to be replaced.  There are significant areas of water-damaged and physically damaged wall finishes throughout the building. The most severely damaged areas are located in the central hallway of the facility. The damaged wall areas need to be replaced. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 26 www.EMGcorp.com p 800.733.0660 9. Other Structures Not applicable. There are no major accessory structures. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 27 www.EMGcorp.com p 800.733.0660 10. Certification The City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Historic Jail, 111 West Madison Street, Yorkville, Illinois, the “Property”. It is our understanding that the primary interest of the City of Yorkville is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine if the present Property has conditions that will have a significant impact on its continued operations. The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site visit, and our experience with similar properties. No testing, exploratory probing, dismantling or operating of equipment or in depth studies were performed unless specifically required under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2 for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that the observations and research were conducted. This report has been prepared on behalf of and exclusively for the use of the City of Yorkville for the purpose stated within Section 2 of this report. The report, or any excerpt thereof, shall not be used by any party other than the City of Yorkville or for any other purpose than that specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG. Any reuse or distribution of this report without such consent shall be at the City of Yorkville and the recipient’s sole risk, without liability to EMG. Prepared by: Kevin Koranda, Project Manager Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager arhupp@emgcorp.com 800.733.0660 x6632 HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 28 www.EMGcorp.com p 800.733.0660 11. Appendices Appendix A: Photographic Record Appendix B: Site Plan Appendix C: EMG Accessibility Checklist Appendix D: Pre-Survey Questionnaire HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 Appendix A: Photographic Record HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #1: FRONT ELEVATION PHOTO #2: EAST ELEVATION PHOTO #3: NORTH ELEVATION PHOTO #4: WEST ELEVATION PHOTO #5: CURB CUTAWAY PHOTO #6: SIDEWALK HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #7: ACCESSIBLE PARKING SPACE PHOTO #8: CORNICE AND SHINGLES PHOTO #9: ASPHALT SHINGLE ROOF, DETERIORATING PHOTO #10: EFFLORESCENCE AND DETERIORATED MORTAR PHOTO #11: MISSING MORTAR PHOTO #12: MISSING MORTAR HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #13: WINDOW, WOOD FRAME, SINGLE PANE PHOTO #14: GARAGE DOOR, WOOD PHOTO #15: FOUNDATION WALL, MISSING MORTAR, LOOSE STONES PHOTO #16: EFFLORESCENCE AND MISSING MORTAR PHOTO #17: CHIMNEY, DETERIORATING PHOTO #18: CONDENSING UNIT HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #19: RADIATOR PHOTO #20: EXPANSION TANKS, JAIL AREA PHOTO #21: EXTINGUISHER PHOTO #22: LOAD CENTER PHOTO #23: SANITARY PIPING PHOTO #24: DOMESTIC WATER HEATER HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #25: FURNACE PHOTO #26: CIRCUIT BREAKER PHOTO #27: WATER SOFTENER PHOTO #28: BOILER PHOTO #29: EXPANSION TANK PHOTO #30: OLD KITCHEN AREA HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #31: METAL STAIRS, JAIL PHOTO #32: CELLS PHOTO #33: CELL TOILET PHOTO #34: CELL INTERIOR PHOTO #35: CENTRAL HALLWAY PHOTO #36: WATER DAMAGE, CENTRAL HALLWAY HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #37: SOUTH STAIRS PHOTO #38: WATER DAMAGE, SECOND FLOOR, SOUTH STAIRS PHOTO #39: WATER DAMAGE PHOTO #40: FUNGAL GROWTH PHOTO #41: GARAGE AREA PHOTO #42: GARAGE DOOR HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #43: GARAGE DOOR OPENER PHOTO #44: GARAGE UTILITY AND STORAGE AREA PHOTO #45: SECOND FLOOR CENTRAL HALLWAY, MOSS GROWING FROM CARPET PHOTO #46: SECOND FLOOR CENTRAL HALLWAY, CEILING PHOTO #47: SECOND FLOOR, NEW WING, DAMAGED CEILING PHOTO #48: SECOND FLOOR RESTROOM, NEW WING HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #49: SECOND FLOOR OFFICE AREA, CARPET PHOTO #50: WATER DAMAGED CEILING PHOTO #51: LIVING QUARTERS, RESTROOM PHOTO #52: LIVING QUARTERS PHOTO #53: LIVING QUARTERS PHOTO #54: FUNGAL GROWTH HISTORIC JAIL EMG PROJECT NO: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 PHOTO #55: LIVING QUARTERS, THIRD FLOOR PHOTO #56: LIVING QUARTERS, THIRD FLOOR PHOTO #57: WATER DAMAGE, THIRD FLOOR PHOTO #58: BASEMENT PHOTO #59: BASEMENT CONDUIT PHOTO #60: CORRUGATED STEEL ARCH FIRST FLOOR FRAMING HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 Appendix B: Site Plan Site Plan Project Name: Historic Jail Project Number: 122700.17R000-003.322 Source: Google Earth Pro On-Site Date: May 17, 2017 HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 Appendix C: EMG Accessibility Checklist Page 1 of 4 Date Completed: May 17, 2017 Property Name: Historic Jail EMG Project Number: 122700.17R000-003.322 Building History Yes No Unk Comments 1 Has an ADA survey previously been completed for this property? ✔ 2 Have any ADA improvements been made to the property? ✔ Parking area only 3 Does a Transition Plan / Barrier Removal Plan exist for the property? ✔ 4 Has building ownership or management received any ADA related complaints that have not been resolved? ✔ 5 Is any litigation pending related to ADA issues? ✔ Parking Yes No NA Comments 1 Are there sufficient accessible parking spaces with respect to the total number of reported spaces? ✔ 2 Are there sufficient van-accessible parking spaces available? ✔ None 3 Are accessible spaces marked with the International Symbol of Accessibility? Are there signs reading “Van Accessible” at van spaces? ✔ 4 Is there at least one accessible route provided within the boundary of the site from public transportation stops, accessible parking spaces, passenger loading zones, if provided, and public streets and sidewalks? ✔ 5 Do curbs on the accessible route have depressed, ramped curb cuts at drives, paths, and drop-offs? ✔ 6 If required does signage exist directing you to accessible parking and an accessible building entrance? ✔ Ramps Yes No NA Comments 1* Do all ramps along accessible path of travel appear to meet slope requirements? ( 1:12 or less) ✔ 2 Are ramps that appear longer than 6 ft complete with railings on both sides? ✔ 3 Does the width between railings appear at least 36 inches? ✔ Page 2 of 4 Ramps (cont.) Yes No NA Comments 4 Is there a level landing for approximately every 30 ft horizontal length of ramp, at the top and at the bottom of ramps and switchbacks? ✔ Entrances/Exits Yes No NA Comments 1 Do all required accessible entrance doorways appear at least 32 inches wide and not a revolving door? ✔ 2 If the main entrance is inaccessible, are there alternate accessible entrances? ✔ 3 Is the door hardware easy to operate (lever/push type hardware, no twisting required and not higher than approximately 48 inches above the floor)? ✔ Paths of Travel Yes No NA Comments 1 Are all paths of travel free of obstruction and wide enough for a wheelchair (appear at least 36 inches wide)? ✔ 2 Are wheelchair-accessible facilities (toilet rooms, exits, etc.) identified with signage? ✔ 3 Is there a path of travel that does not require the use of stairs? ✔ Elevators Yes No NA Comments 1 Do the call buttons have visual and audible signals to indicate when a call is registered and answered when car arrives? ✔ 2 Are there visual and audible signals inside cars indicating floor change? ✔ 3 Are there standard raised and Braille marking on both jambs of each hoist way entrance as well as all cab/call buttons? ✔ 4 Do elevator doors have a reopening device that will stop and reopen a car door if an object or a person obstructs the door? ✔ 5 Are elevator controls low enough to be reached from a wheelchair (appears to be between 15 and 48 inches)? ✔ 6 If a two-way emergency communication system is provided within the elevator cab, is it usable without voice communication? ✔ Page 3 of 4 Toilet Rooms Yes No NA Comments 1 Are common area public restrooms located on an accessible route? ✔ 2 Are pull handles push/pull or lever type? ✔ 3 Are there audible and visual fire alarm devices in the toilet rooms? ✔ 4 Are toilet room access doors wheelchair- accessible (appear to be at least 32 inches wide)? ✔ 5 Are public restrooms large enough to accommodate a wheelchair turnaround (appear to have 60” turning diameter)? ✔ 6 In unisex toilet rooms, are there safety alarms with pull cords? ✔ 7 Are toilet stall doors wheelchair accessible (appear to be at least 32” wide)? ✔ 8 Are grab bars provided in toilet stalls? ✔ 9 Are sinks provided with clearance for a wheelchair to roll under (appear to have 29” clearance)? ✔ 10 Are sink handles operable with one hand without grasping, pinching or twisting? ✔ 11 Are exposed pipes under sink sufficiently insulated against contact? ✔ Guest Rooms Yes No NA Comments 1 How many total accessible sleeping rooms does the property management report to have? Provide specific number in comment field. Are there sufficient reported accessible sleeping rooms with respect to the total number of reported guestrooms? See attached hot sheet. ✔ Page 4 of 4 Guest Rooms (cont.) Yes No NA Comments 2 How many of the accessible sleeping rooms per property management have roll- in showers? Provide specific number in comment field. Are there sufficient reported accessible rooms with roll-in showers with respect to the total number of reported accessible guestrooms? See attached hot sheet. ✔ 3 How many assistive listening kits and/or rooms with communication features are available per property management? Provide specific number in comment field. Are there sufficient reported assistive listening devices with respect to the total number of rooms? See attached hot sheet. ✔ Pools Yes No NA Comments 1 Are public access pools provided? If the answer is no, please disregard this section. ✔ 2 How many accessible access points are provided to each pool/spa? Provide number in comment field. Is at least one fixed lift or sloped entry to the pool provided? ✔ Play Area Yes No NA Comments 1 Has the play area been reviewed for accessibility? All public playgrounds are subject to ADAAG standards. ✔ Exercise Equipment Yes No NA Comments 1 Does there appear to be adequate clear floor space around the machines/equipment (30” by 48” minimum)? ✔ *Based on visual observation only. The slope was not confirmed through measurements. HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 Appendix D: Pre-Survey Questionnaire HISTORIC JAIL EMG PROJECT NO.: 122700.17R000-003.322 www.EMGcorp.com p 800.733.0660 On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below. Provide copies if possible. INFORMATION REQUIRED 1. All available construction documents (blueprints) for the original construction of the building or for any tenant improvement work or other recent construction work. 2. A site plan, preferably 8 1/2" X 11", which depicts the arrangement of buildings, roads, parking stalls, and other site features. 3. For commercial properties, provide a tenant list which identifies the names of each tenant, vacant tenant units, the floor area of each tenant space, and the gross and net leasable area of the building(s). 4. For apartment properties, provide a summary of the apartment unit types and apartment unit type quantities, including the floor area of each apartment unit as measured in square feet. 5. For hotel or nursing home properties, provide a summary of the room types and room type quantities. 6. Copies of Certificates of Occupancy, building permits, fire or health department inspection reports, elevator inspection certificates, roof or HVAC warranties, or any other similar, relevant documents. 7. The names of the local utility companies which serve the property, including the water, sewer, electric, gas, and phone companies. 8. The company name, phone number, and contact person of all outside vendors who serve the property, such as mechanical contractors, roof contractors, fire sprinkler or fire extinguisher testing contractors, and elevator contractors. 9. A summary of recent (over the last 5 years) capital improvement work which describes the scope of the work and the estimated cost of the improvements. Executed contracts or proposals for improvements. Historical costs for repairs, improvements, and replacements. 10. Records of system and material ages (roof, MEP, paving, finishes, furnishings). 11. Any brochures or marketing information. 12. Appraisal, either current or previously prepared. 13. Current occupancy percentage and typical turnover rate records (for commercial and apartment properties). 14. Previous reports pertaining to the physical condition of property. 15. ADA survey and status of improvements implemented. 16. Current / pending litigation related to property condition. Your timely compliance with this request is greatly appreciated. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Presentation #2 Tracking Number CC 2018-08 Fiscal Year 2019 Budget Presentation City Council – February 27, 2018 N/A See attached. Bart Olson Administration Name Department United City of Yorkville, Illinois Fiscal Year 2019 Budget May 1, 2018 to April 30, 2019 Elected Officials Mayor: Gary J. Golinski 1st Ward Alderman: Carlo Colosimo 1st Ward Alderman: Ken Koch 2nd Ward Alderman: Jackie Milschewski 2nd Ward Alderman: Joe Plocher 3rd Ward Alderman: Joel Frieders 3rd Ward Alderman: Chris Funkhouser 4th Ward Alderman: Seaver Tarulis 4th Ward Alderman: Alex Alejandro City Clerk: Beth Warren Administration City Administrator: Bart Olson Director of Finance/Deputy Treasurer: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Rich Hart Director of Community Development: Krysti Barksdale-Noble Director of Parks & Recreation: Tim Evans Library Director: Elisa Topper TABLE OF CONTENTS Budget Summary Budget Memorandum _______________________________________________________ 1 Revenues by Category ______________________________________________________ 39 Expenditures by Category ___________________________________________________ 40 Fund Balance History ______________________________________________________ 41 Revenue Budget Summary __________________________________________________ 42 Expenditure Budget Summary _______________________________________________ 43 Fund Balance Summary ____________________________________________________ 44 General Fund General (01) Fund Summary _________________________________________________ 45 Revenue Detail ___________________________________________________________ 46 Administration____________________________________________________________ 48 Finance _________________________________________________________________ 50 Police ___________________________________________________________________ 52 Community Development ___________________________________________________ 55 Public Works _____________________________________________________________ 57 Administrative Services ____________________________________________________ 60 Other Budgetary Funds Fox Hill SSA (11) Fund ____________________________________________________ 63 Sunflower SSA (12) Fund ___________________________________________________ 65 Motor Fuel Tax (15) Fund ___________________________________________________ 67 City-Wide Capital (23) Fund ________________________________________________ 69 Vehicle & Equipment (25) Fund ______________________________________________ 73 Debt Service (42) Fund _____________________________________________________ 76 Water (51) Fund __________________________________________________________ 78 Sewer (52) Fund __________________________________________________________ 82 Land Cash (72) Fund _______________________________________________________ 86 Parks & Recreation (79) Fund ________________________________________________ 88 Library Operations (82) Fund ________________________________________________ 92 Library Capital (84) Fund ___________________________________________________ 95 Countryside TIF (87) ______________________________________________________ 97 Downtown TIF (88) Fund ___________________________________________________ 99 Downtown TIF II (89) Fund ________________________________________________ 101 Miscellaneous Consolidated Budget Sheets ________________________________________________ 103 Budgeted Cash Flow Estimations ____________________________________________ 106 Allocated Insurance Expenditures - Aggregated _________________________________ 108 Property Tax Overview ____________________________________________________ 108 Aggregated Salary & Benefit Information _____________________________________ 109 Aggregate Capital Projects >$500,000 ________________________________________ 110 Purpose: Please accept this report and budget spreadsheet as proposal for the FY 19 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2018 and April 30, 2019. Background and “the big picture”: The City Council last discussed a comprehensive budget proposal in April 2017, when we approved the FY 18 budget, with additional information for FY 19, FY 20, FY 21, and FY 22. This approval represented the sixth five year budget for the City, and we return to a five year-budget again this year. Last year’s budget discussion focused on revenue growth. The City had been able to reduce and/or freeze property taxes for the past several years because of continued growth in revenues in the general fund. Sales taxes had increased 3% between FY 15 and FY 16, and the City saw almost 6% growth in sales taxes between FY 16 and FY 17. While other minor revenue streams had lagged, strong sales tax growth from residential growth and a strengthened local economy drove a significant positive impact to the general fund. The City’s previous annual sales tax growth assumptions of 2% were revised upward to 3%, which helped to chip away at the expected deterioration of the general fund. This year, sales tax has lagged our budget estimates (0.8% growth expected vs. 3% budgeted) and income tax distributions were cut 10% by the State. These two issues will likely result in an underperformance of almost $250,000 in FY 18. However, completion of the special census resulting in higher per capita income tax distributions, building permits, and other minor revenue streams have outperformed estimates, leading to a flat and tenuous revenue picture. The City’s next major indicator will be the sales tax report, released the first week of March 2018, from the state which covers December consumer sales. If December consumer sales match or outperform budget estimates, we will have less cause for concern. If December consumer sales underperform budget estimates, we will need to recommend some modest project deferrals in the remaining month of FY 18 in hopes of shoring up the FY 18 budget picture. After the sales tax report in March, the next indicator will be the FYE 18 audit figures which will be released in September or October, but will be somewhat known by staff in August. With last year’s strengthened revenue picture and a fund balance that was above the minimum set by City Council policy, the City acquired two properties in 2017 for long-term use Memorandum To: City Council From: Bart Olson, City Administrator CC: Department Heads Date: Subject: FY 19 budget narrative 1 by the City. These purchases have reduced the effective fund balance in the general fund to near policy minimums which shortens our decision making timelines during any future downturn. While we expect FY 18 figures to be moderately better than budgeted, the five year budget outlook has not significantly changed from last year’s budget proposal: (1,500,000) (1,000,000) (500,000) - 500,000 1,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 General Fund -Surplus(Deficit) Comparison FY 18 Budget FY 19 Budget - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 General Fund -Fund Balance Comparison FY 18 Budget FY 19 Budget 2 (5,000,000) (4,000,000) (3,000,000) (2,000,000) (1,000,000) - 1,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Aggregate City Budget -Surplus(Deficit) Comparison FY 18 Budget FY 19 Budget - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Aggregate City Budget -Fund Balance Comparison FY 18 Budget FY 19 Budget 3 As a result of the above, we expect to monitor FY 18 and FY 19 revenues for the next several months. In the event that revenues underperform expectations through the first half of FY 19, the City would have to propose a number of project deferrals or cuts for the latter half of FY 19 and/or FY 20. However, the City is well positioned to track the financials, communicate performance to City Council, choose to defer projects from a long-list of capital initiatives if needed, and make decisions with adequate due diligence periods. Changes in budgeting Last year’s budget narrative memo included a fiscal snapshot of each of the general fund, water fund, sewer fund, and aggregated budget and highlight of significant capital improvements. We return to that format this year, as there only a few modest changes to the budget from last year. There are no significant changes in budget format from last year to this year. We did eliminate fund 83, which contained Library debt service revenues and expenditures. Those line- items have been moved into fund 82, Library operations. We have also added fund 89, which will house the Downtown TIF II fund, should it be approved by City Council in spring 2018. 4 Year-by-year summary, FY 18 projections The outlook for FY 18 has not changed since the FY 18 budget was approved in April 2017. We expect expenditures to come in very close to the original budget amount and revenues to improve a modest, but tenuous, ~$200,000. We refer to revenues as modest but tenuous as sales taxes are up less than 1% over FY 17 figures, income taxes are down significantly because of State initiatives and despite the City’s certification of new population in the middle of FY 18, and building permits are significantly increased thanks to a better than expected 2017 construction season. The approved general fund deficit of $584,000 is expected to come in around $430,000 but this modest improvement could be offset by holiday-related sales tax figures which will be reported by the state in the first week of March 2018. While fund balance is expected to hold around 37% by the end of FY 18, this number is weighed down by negative fund balances in the Countryside TIF fund and the Downtown TIF fund – both of which will be exacerbated by TIF incentive payouts and debt repayment in FY 19. The outlook for the water fund is very positive, thanks to the third year in a row of water revenues exceeding expectations. As a result, we recommend keeping the planned rate freeze in effect for FY 19, even though we have a significant amount of capital projects planned for the next five years. The outlook for the sewer fund is very positive, thanks to an influx of revenue from sewer connection fees on permits that did not use the BUILD program. Because the sewer fund has such strong fund balance and relatively few capital projects, we propose to decrease the transfer into the sewer fund from the general fund in the upcoming years. The aggregate budget outlook is moderately improved but still stable. Capital projects in the water fund and city-wide capital have been deferred slightly due to construction timelines, and revenues in the water and sewer fund have beat expectations. We expect aggregate fund balances to be above $9.1m at FYE 18. The FY 18 project list occurred as expected. The multi-year Countryside subdivision road and water infrastructure improvements were concluded. Kennedy Road and the 2017 Road to Better Roads program was completed as expected, although some of the project costs are expected to bleed into FY 19. Route 34 eastern and western sections were commenced as planned. Kennedy Road multi-use path is expected to be substantially completed. OSLAD grant projects were completed along modified timelines. Well 7 rehab was pushed back to a future year due to emergency repairs to Well 9. 5 Year-by-year summary, FY 19 projections General Fund Surplus (Deficit) ($335,502) Fund Balance 34% Notes 1) Variable merit and COLA increases for staff 2) No new staff Water Fund Surplus (Deficit) ($299,313) Fund Balance 41% Notes 1) No water rate increases, no revenue growth assumed Sewer Fund Surplus (Deficit) ($584,484) Fund Balance 25% Notes 1) Fund Balance Equivalent projected to be drawn down immediately to 25% Aggregate Budget Surplus (Deficit) ($2,668,077) Fund Balance $6,480,883 Notes 1) General Fund projected to remain stable, although some major revenue streams have been underperforming historical averages. Continued deficits and negative fund balance in the TIF Funds add additional strain the General Fund. Capital Projects List Road to Better Roads and study update, Route 34 eastern & western expansion continues, Pavilion Road stream bank stabilization, Rte 71 (eastern portion) begins, Rte 71 water/sewer main replacement begins, land acquisition or other components related to the regional water study continues, Bristol Bay 65 regional park and Riverfront park construction completed (funded by OSLAD grant - contingent upon availability of grant proceeds), Blackberry Creek Nature preserve, Windett Ridge park construction, Well #7 rehab, Well #3 abandonment cation media exchange begins. 6 Year-by-year summary, FY 20 projections General Fund Surplus (Deficit) ($402,315) Fund Balance 31% Notes 1) Undetermined merit increases for staff 2) No new full-time staff Water Fund Surplus (Deficit) ($686,774) Fund Balance 24% Notes 1) Deficit primarily caused by a $1M increase in the amount of principal payments on the 2016 refunding bonds 2) Water sales increase approx 5% - due to projected rate increase & new housing starts Sewer Fund Surplus (Deficit) ($165,060) Fund Balance 25% Notes 1) Final PMT for Lennar - Raintree Sewer Recapture 2) Final debt service payment on 2004B bond Aggregate Budget Surplus (Deficit) ($1,943,094) Fund Balance $4,537,789 Notes 1) Fund balance in the General Fund moderately declines. Countryside TIF fund turns a surplus, but negative fund balance in the TIF Funds add additional strain the General Fund. Projected aggregate cash flow is tenuous, with fiscal distress likely. Capital Projects List Road to Better Roads, Route 34 eastern expansion completes, Route 34 western expansion continues, Rte 71 (eastern portion) continues, Well #7 stand-by generator, land acquisition or other regional water study continues, cation media exchange continues, Caledonia park completed. 7 Year-by-year summary, FY 21 projections General Fund Surplus (Deficit) ($416,262) Fund Balance 28% Notes 1) Undetermined merit increases for staff 2) No new staff Water Fund Surplus (Deficit) ($181,983) Fund Balance 22% Notes 1) Regional water study completed 2) Water sales increase approx 5% - due to projected rate increase & new housing starts Sewer Fund Surplus (Deficit) ($31,737) Fund Balance 25% Notes 1) No major initiatives Aggregate Budget Surplus (Deficit) ($816,050) Fund Balance $3,721,739 Notes 1) Fund balance in the General Fund continues to decline. Countryside TIF continues to generate a surplus. However, continued deficits and negative fund balances in the TIF Funds add additional strain the General Fund. Projected aggregate cash flow is tenuous, with fiscal distress likely. Capital Projects List Road to Better Roads, Route 34 western project completes, Route 71 project completes, water study completed, Cation media exchange completes 8 Year-by-year summary, FY 22 and FY 23 projections General Fund FY 22 FY 23 Surplus (Deficit) ($1,003,762) ($1,393,662) Fund Balance 21% 12% Notes 1) Undetermined merit increases for staff 2) No new staff Water Fund Surplus (Deficit) $638,262 $1,123,977 Fund Balance 40% 70% Notes 1) Water sales increase approx 5% - due to projected rate increase & new housing starts Sewer Fund Surplus (Deficit) $131,343 $581,859 Fund Balance 28% 57% Notes 1) Sewer SCADA system funded in FY 22 Aggregate Budget Surplus (Deficit) ($257,011) $533,009 Fund Balance $3,464,728 $3,997,737 Notes 1) Aggregate budget close to break even, turning positive in FY 23. Fund balance in the General Fund continues to decline due to declining revenues and an increase in the sewer transfer related to developer obligations. Majority of cash flow now in water and sewer fund, indicating tenuous general fund position and need to allocate water and sewer funds for long- term capital projects. Capital Projects List Road to Better Roads, cation media exchange completes (FY 22), sewer scada system (FY22), and Beecher Park replacement in FY 23 9 Items to note – big picture Items of note – Purchasing Manager savings report The United City of Yorkville (City) and The Village of Oswego (Village) have entered into an Intergovernmental Agreement regarding joint employment of a Purchasing Manager. The Purchasing Manager works for both municipalities streamlining and managing the purchasing of both communities. In addition, the Purchasing Manager is intended to find cost savings by combining volume or similar services. Annie Callahan was hired as the Purchasing Manager and began employment on March 27, 2017. One of the first accomplishments was creating a contract template that could be used for both the City and the Village, separately and combined. In addition to managing the formal purchasing process for the City, Purchasing Manager Callahan has found many cost savings opportunities between both municipalities. Cost savings might be defined as the difference between the budget amount and the actual value of the contract, combining with the Village to take advantage of economies of scale, or implementing a new process for savings. So far, a cost savings of approximately $33,000 has been implemented for the City. The most successful projects have been the SSA management contract negotiations with a cost savings of $14,600 and the downtown wayfinding signage program generating a cost savings of $11,580. Both projects were successfully bid under the established budget. In addition, the City can anticipate an annual savings of $12,000 in labor costs (time savings) with the implementation of the police timesheet software later this month. Purchasing Manager Callahan continues to work on implementing cost savings by identifying joint purchases and bid opportunities for both municipalities. The City can expect more cost savings by the end of the fiscal year 2018. Items to note – Bond Ratings and refinancing The City received two bond rating upgrades two years ago from Standard & Poor’s and Fitch Ratings, and was reaffirmed at its current rating with Fitch last year. A higher bond rating allows the City to issue and refinance debt at a lower rate of interest. This is crucial as we continue to plan for future capital projects. Upgrades are based on several factors including a favorable economic outlook, budgetary flexibility (increasing revenues and/or decreasing expenditures/expenses), and relatively high fund balance (reserves) levels. In order to maintain these new ratings, the City will need to continue to keep spending within or just slightly above projected revenues allowing the City to be able to adapt to changing economic conditions. Increased revenue, reserves and overall economic expansion within the City may help to improve our ratings even further. At the time of this memo, there are no proposed plans to refinance bonds this year. Staff will continue to seek opportunities and guidance from our financial advisors as refinancing can provide ample interest savings. Last year, the 2016 Refunding Bond refinanced the 2006A debt certificates and the 2007A bonds, which resulted in approximately $654,000 in nominal interest savings. 10 Items to note – Property taxes For fiscal years 2015 through 2018, the City unofficially adopted a plan to reduce its tax levy by 2% in FY 15 followed by a 1% each year through FY 18. In reality, property taxes decreased at a rate quicker than we expected with 3% in FY 15, 1.66% in FY 16, and 1.68% in FY 17. As a result, the FY 18 property tax levy was held flat (0%), and the staff recommendation for the December 2017 (FY 19) property tax levy matched new construction EAV growth in the City (2.1%). Property owners who see their EAV unchanged from year to year should pay the same share of City taxes as the year prior. The property tax budget assumptions within this proposal assume modest increases (2%) each year in the future. Along with this approval, the City Council also permitted separating the City and Library levies for the second year in a row. In the past when the levies were joined, property tax growth was determined in different ways for the City and the Library. This resulted in the Library’s levy amount growing at a much higher rate than that of the City. Essentially, this reduced the amount available to the City as the Library’s increase had to be accounted for within the City’s PTELL maximum. Items to Note- Downtown TIF City staff approached the school district, county, fire protection district, Kendall Township, and community college district in fall 2017 with a request to extend the Downtown TIF 1. At time of this memo draft, written approvals have been received by the fire district, written approval is expected from the community college district, the county has narrowly not approved the extension letter, and the City is still working with the township and school district to secure support. The creation of Downtown TIF 2 will be considered by the City Council in spring 2018. Accordingly, we have planned for the creation of a TIF 2 fund in this budget proposal with a placeholder for costs incurred during the creation process. In the scenario that TIF 2 is not created, the City would simply ignore the fund. The only major project proposed within the TIF 1 fund is the ITEP grant for landscaping on the courthouse hill. The budget proposal assumption is that the City receives this grant and completes the project at a net cost to the City of around $210,000. In a scenario that this grant is not received, the City would simply ignore the line-item. No further projects have been proposed in either Downtown TIF fund as major projects are contingent upon TIF 1 extension and/or TIF 2 creation. Items to note – Capital Projects The City’s Capital Improvement Plan is attached for your use. Some of these projects are wholly within the City’s control (road, water and sewer improvements), some are within the State’s control (Route 71 expansion, US Rte 34) and others are dependent upon a variety of factors (water projects related to new wells and/or treatment plants). The biggest discussion the 11 City is faced with is how to balance the maintenance needs of existing infrastructure against the concerns by residents against higher taxes and fees both in the present and future. An outline of the proposed yearly capital projects is included in the year-by-year summaries above. In general, capital budgets will be going down in FY 19, due to the completion of the large Countryside infrastructure project and the substantial completion of Riverfront & Bristol Bay parks in FY 18. Items to note – Capital Projects, Road to Better Roads The City Council’s main focus for capital projects has been pavement rehabilitation via the Road to Better Roads program. Since the first year of the program in summer 2013, we have spent over $5.75 million between pavement, water, and sewer projects. In summer 2018, we are proposing over $1 million in Road to Better Roads projects. Out of our annual Road to Better Roads budget, $580,000 is allocated to pavement improvements for primary projects. Of note, the majority of the pavement expenditures this year will be coded in the MFT fund instead of the City-Wide Capital Fund. We are also proposing a list of alternate projects and would recommend moving forward with those if bids come in favorably low. Either scenario is still far short of our $2 million annual target to keep our road system from deteriorating. The last scan of pavement conditions occurred in 2012 and the City is proposing to complete a full lidar scan, survey of pavement conditions, and quantitative update in 2018. The City has budgeted $65,000 for the scan in the City-Wide Capital Fund. The five-year Road to Better Roads schedule will then be set by City Council. In the meantime, the City will complete E Spring St, Teri Lane, parts of Walsh Drive, and Pavilion Road. - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 Actual Actual Projected Proposed FY 2016 FY 2017 FY 2018 FY 2019 Capital Budget Comparison -Fiscal Years 2016 -2019 12 Items to note – Capital Projects, unfunded 1) Beecher Center Maintenance (City-wide Capital Fund) a. The HVAC unit in the Beecher Center was originally installed in 1980. Its useful life span should have been 15 years. Our most recent estimate for a complete replacement for the existing units is $400,000, because it is under the roof (the roof would have to be rebuilt). Even if individual components of the unit go out, we would not be able to replace them because nobody makes replacement parts for the HVAC unit. Staff has begun drafting an RFP which will be open for bid in spring 2018. Even though this project is not budgeted, we felt it was prudent to have Purchasing Manager Callahan both test the market to see if our cost estimate is correct and have a reputable low bidder in waiting should the HVAC unit fail. Another longer-term thought by staff, should this project become a necessity, is to spend an additional $250,000 ($650,000 total) and have the HVAC unit installed on the ground near the building, have new ducts run, and update the kitchen in the facility (economies of scale to do the projects all at once). If the HVAC unit were installed on the ground, as opposed to on the roof, we could save the roof replacement costs in the future when the HVAC unit has to be replaced again. b. Cost estimate - $400,000 or $650,000, whenever the HVAC breaks or we think we should replace it. 2) Elizabeth St water main replacement (Water Fund) a. 60 year old water main on Elizabeth Street. This main services over 24 homes directly, and many more indirectly. Replacement would improve fire protection and water quality. b. Cost estimate - $512,000 3) South Main St water main replacement (Water Fund) a. 80+ year old water main in the area near Van Emmon Street to Beecher St. This main serves over 30 homes directly, many more indirectly. Replacement would improve fire protection and water quality. b. Cost estimate - $880,000 4) Orange Street water main replacement (Water Fund) a. Water main replacement near Orange Street and Olsen Street, which will tie to dead end mains together. Connecting two dead ends in a loop will improve fire protection and water quality. b. Cost estimate - $167,500 5) Orange Street #2 water main replacement (Water Fund) a. 60+ old year 4” water main in the area along Orange St. from South Main Street to east end. Replacement would improve fire protection and water quality. This project is being looked at under a funded design engineering contract with EEI in 2018, but construction is not yet funded. b. Cost estimate - $660,000 13 6) East Washington Street water main replacement (Water Fund) a. 80+ year water main in the area of E Washington Street from Rt 47 to Mill St. Replacement would improve fire protection and water quality. b. Cost estimate - $324,000 7) Morgan Street water main replacement (Water Fund) a. 80+ year water main on Morgan from Fox to Dolph. Replacement would improve fire protection and water quality. b. Cost estimate - $376,000 8) East Fox Street water main replacement (Water Fund) a. 80+ year water main on East Fox from Mill St to Bell St. Replacement would improve fire protection and water quality. b. Cost estimate - $142,000 9) Appletree Court water main replacement (Water Fund) a. Water main has a high number of breaks and replacement would improve fire protection and water quality. b. Cost estimate - $180,000 10) Bristol Bay intersection improvements (City-Wide Capital Fund) a. Pursuant to the 2010 annexation agreement amendment with Bristol Bay, the City is responsible for intersection improvements at Route 30 and Route 47, Galena Road and Route 47, and at Bristol Bay Drive and Route 47. The total cost of these three improvements is over $3.72 million. The intersection improvements at Route 47 intersections of Galena Road and Route 30 are $1.36 million and $740,000 respectively. The remaining $1.62 million is associated with the additional subdivision entrance and traffic signal at Bristol Bay Drive. b. Cost estimate - $3.72 million in total. 11) Fox Hill water and sewer recapture (Water Fund and Sewer Fund) a. In 2003, the City required Fox Hill developers to oversize water and sewer mains out to the Fox Hill subdivision. This original cost for water and sewer over sizing was $807,000. In the recapture agreement for these projects, the City agreed to compound interest with final payback by the City due in 2023. If a developer develops in the recapture area prior to 2023, the City has the right to charge the developer their portion of the recapture fee (which then gets forwarded to the Fox Hill developer). b. Cost estimate – At FYE 2018, total amount will be $2.06 million. The original principal on this obligation was $807,847, meaning we have racked up over $1.25 million in interest in 15 years. 12) Building maintenance issues a. The City completed a building conditions study in 2017. The study looked at 40+ buildings and structures owned by the City and recommended maintenance schedules. EMG’s reports include an assessment of all City-owned buildings, structures and parking facilities. An equipment inventory was also completed. Bar-coding of the 14 equipment and start-up with facility dude, which is an online portal that will hold the database information, will not be initiated until the reports are finalized. Another major goal of the reports was to calculate the Facility Condition Index (FCI), which gives an indication of a building’s overall condition. This rating can be used as a guide for each facility when determining to maintain facilities or to replace facilities. .The Administration Committee and Public Works Committee have been reviewing building condition reports each month since study completion, and have had some high level discussion about which buildings to continue to maintain and which buildings to defer maintenance. A Facility Manager will be jointly hired by Yorkville and Oswego in spring 2018. This person will begin working on a five year plan for building maintenance as well as develop procedures and standards for cleaning repair and general maintenance. b. Cost estimate – Based on the EMG reports and a conservative estimate of which buildings the City will likely keep maintaining, the annual recommended maintenance expenditures are approximately $600,000. 13) Baseline Road a. One of the worst rated roads in the City. The City has been monitoring the condition of the deck of the bridge for the past year. In the event the bridge inspection comes back unfavorable, the City would proceed forward with closing the road. If the Route 47 north expansion project gets funded by the state, the cost of the bridge replacement would be heavily subsidized by the State. b. Cost estimate - $560,000 14) Well No. 6 and Water Treatment Plant a. Once the City reaches a population of 27,000, we will need an extra well and water treatment plant in order to keep adequate water supply and pressure throughout town. The City has planned for this well and treatment facility to be sited at the Bristol Bay water tower, but would need to update the plans for the facility (it would mimic the Grande Reserve facility). Further, this actual project will be the first major water system improvement contemplated after the City’s comprehensive water system study and regional water supply study was completed last year. The City could eliminate this project if water consumption decreases, or the City has an alternate supply source lined up. b. Cost estimate - $4,855,000 for Well 6 and the Treatment Plant Items to note – Water Rates Water fund revenues are expected to beat projections for the third year in a row. This is a combination of higher than expected usage on a per-home basis and the better than expected residential growth in the City. The City had approved a five year rate increase in April 2014 that brought rates up to $17 per billing cycle for the first 350 cubic feet plus $4.30 for each additional 100 cubic feet in FY 17. The five year program had a rate freeze scheduled for both FY 18 and FY 19. In last year’s budget proposal, we kept the rate freeze in place for FY 18 and discussed revisiting the FY 19 15 freeze in this year’s budget proposal. Because water revenues have outperformed expectations for the third year in a row, and because the water fund has a healthy fund balance each year throughout the five-year budget estimate, we propose to keep the rate freeze in place for FY 19. We are budgeting for a 5% year-over-year increase from FY 20 through FY 23. That growth could come from rate increases at an inflationary level and/or straight increase in residential units in the City. We propose to revisit those rate increases as part of the FY 20 budget proposal. Items to note – IMET Loss on Investment in FY 15 To date the City has recovered $15,909. Based on the amount of projected proceeds from the hotel sales, lawsuit settlement, and other seized assets, management currently estimates that the City may receive anywhere from $120,000 to $150,000 in recovery proceeds, which would put the overall recovery between 43% and 50%. It should be noted that these projected recovery amounts are contingent and will be subject to Court approval before any disbursement can take place. IMET has informed the City that as of January 2, 2018 the Overall Receiver had cash balances on hand of $79.6M, however, distributions cannot be made by the Overall Receiver until the priority claims of the USDA and IRS have been resolved by the Court. Further updates regarding these priority claims should follow later on this spring, and management remains optimistic that further distribution of recovered proceeds will occur sometime in the next fiscal year. Items to note - City Council top ten goals During the goal setting session in October 2017, City Council passed a total of 21 goals for FY 19. Goals are ordered in rank of priority and the City Council has reviewed action plans related to all goals. Each goal’s action plan has various proposals, some of which may be tied into a budget line-item and mentioned in the small picture section of this memo. City Council reviewed the action plan for the #1 goal, Manufacturing and Industrial Development at the February 13, 2018 City Council meeting. No immediate budget impacts for that goal were apparent at time of this memo. Items to note- Building Inspection Load At the beginning of FY18 the City employed 1 Full-Time Building Code Official and 1 Full-Time Building Inspector. During Calendar Year 2017 the City of Yorkville completed approximately 3,500 inspections. On average the FT Building Code Official completed approximately 1,750 and the PT inspector completed approximately 1,500. Please see the below table for a comparison to other neighboring communities in regards to inspections conducted in Calendar Year 2017. Yorkville ranked second in total number of inspections per calendar year. Although Plainfield, had a higher number of inspections conducted during calendar year 2017, they also have higher staff counts. 16 City or Town Full – Time Part Time # Insp 2017 Avg per/Inspector Avg Inspections Per Day/Per Inspector Outsourced Inspections Inspections Requiring IL Plumb License Oswego 3 0 2,620 873 4 6 310 Plainfield 4 0 8,735 2,183 10 0 3,888 North Aurora 1 1 1,425 6 20 250 Montgomery 1 0 1,044 5 377 377 Kendall County 1 0 911 911 4 99 Consultant 11 Yorkville 99 Yorkville 2 0 3,271 1,757 PR 1,514 BC 7 23 Kendall Co 63 Consultant 739 Items to note – engineering department cost analysis We have been reviewing engineering department costs since choosing to outsource in 2011. Using EEI continues to be less expensive for the City than in-house staff. Engineering costs in FY 17 with EEI were approximately $96,000 less than in FY 10 with in-house staff. That calculation is based upon: 1) In FY 10, our engineering department had 5 employees and the cost of the department was about $535,000. 2) In FY 17, our outsourced costs were $439,970 a. $267,325 for routine engineering b. $172,645 for subdivision inspections On a related note, EEI is billing out about $96,000 per year to developers that is being reimbursed to the City, and an additional $711,384 in gross project expenses for capital projects (net $629,007) that the City would not have been able to complete with in-house staff. Items to Note- Parks and Recreation Facility City sold a portion of Bristol Bay Regional Park for $250,000 in June 2016 to Go For It Sports, which opened to the public in late 2017. Park Board made a two-part recommendation in 2017 that has not been included in a budget proposal, nor has it been acted upon by City Council. The first recommendation was to construct a 50x70 building for $250,000 which would allow them to expand recreation programming. Second would be to ask the City Council for an additional $250,000 amount for a total of $500,000 and construct a larger building of approximately 90x120, which would be the size of a small gym. This small gym would allow for open gym and after school programs. The Board is looking for this facility to be located at Beecher Park and/or be attached to the Beecher Center. Items to Note – BUILD Program closeout In late 2017, the City Council voted to end the BUILD program in December 2017. BUILD applications were accepted up until December 31, 2017. The program application allows for the construction of the home to occur one year after initial application (and payout to the homeowner occurs at time of completion of the home). As of February 2018, around 40 17 homes are still under construction from BUILD program applications filed in 2017. City staff has made some modest assumptions for revenue increases in the water and sewer fund due to the closure of the program and we would not expect to see fully increased water and sewer connection fee revenues until the FY 20 budget after all BUILD permit homes have been completed. Items to Note – Land-Cash Fund The City expects to close out the Riverfront Park and Bristol Bay Regional Park OSLAD grants in FY 19 and receive grant reimbursement from the state in the same fiscal year. When these projects are completed, the land-cash fund will have no grant-associated projects for the first time in several years. Between the receipt of these OSLAD grant funds, miscellaneous parks land-cash fees from building permits, and our limited park projects, the fund would expect to have a few hundred thousand dollars in unrestricted fund balance within the five year budget. During budget preparation, Director Evans was asked to come up with a five year plan to spend down those impact fees. His recommendation settled upon replacement of the Beecher Park playground and various paving projects throughout the downtown, Riverfront Park area, and Bristol Bay Regional Park. Staff felt this recommendation was warranted given age of the Beecher Park playground and the status of Bristol Bay and Riverfront Park as regional attractions. As miscellaneous land-cash fees are received by the City that are not otherwise tied to a subdivision-specific park, the City will need to come up with a plan to use the land-cash funds. Items to Note – Municipal Facilities Master Plan As discussed in the City Council goal setting session and action plan, staff proposes to fund a municipal facilities master plan in FY 19 and FY 20. The City last completed a municipal facilities master plan and space needs analysis in 2006, when it hired an architecture firm to address space needs for long-term staffing levels and provide cost estimates for a new City Hall, Police Station, Public Works Facility, Recreation Center, and Senior Center. These cost estimates were used to provide justification for the City’s municipal building impact fee, which rose from $150 to $5,509 at the time. The City has since revised the municipal building impact fee to under $2,000. Items to Note – Sewer Fund The City Council made a decision to slowly draw down sewer fund reserves over a number of years until they hit the City’s reserve policy of 25% of annual expenses. That decision is changed this year by accelerating the drawdown immediately to 25%. This leaves the sewer fund, which has limited projects to fund, with 25% until FY 22 and FY 23 when amounts are earmarked within the fund balance for developer commitments. The reduction of the transfer amounts into the sewer fund leaves the general fund and its associated funds with a better financial outlook. The additional funds will be used to fund the general fund debt service obligations for the 2014B bond (debt service fund), some modest city-wide capital expenditures, and to offset the general fund’s modest FY 19 deficit. 18 The small picture – items to note in the general fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as “R#”, and expenditures are listed as “E#”. R1) Property Taxes – Corporate Levy 01-000-40-00-4000 a. The FY 19 dollar amount actually increased from the FY 18 budget proposal. The police pension performed better than expected, which allowed the City to direct more money into the corporate levy than expected. Between FY 20 and FY 23, we project increases of 2% per annum. This line item does not include police pension, bond- related, library operations, and library debt service taxes. R2) Property Taxes – Police Pension 01-000-40-00-4010 a. The police pension fund had a good return on investments in FY 2017, and so the FY 19 actuarial determined contribution will decrease from the FY 18 figure. FY 19 will represent the fifth year in a row that the City will meet its actuarial determined contribution. As the City continues to fully fund this obligation, the Police Pension Fund percent funded should continue to increase from its current amount of 42%. Future years funding amounts are estimates only, and will be analyzed each year by the City’s actuary. R3) Municipal Sales Tax 01-000-40-00-4030 a. Sales taxes saw a ~6% increase between FY 16 and FY 17, but FY 18 figures have been nearly flat in relation to the previous fiscal year. Staff currently projects the FY 18 amount to be approximately 0.8% higher than in FY 17. This underperformance is cause for concern and monitoring, given that the City’s population increase should drive sales tax growth. However, trends towards online retail sales could be offsetting population growth. In last year’s five year budget projection, we proposed a 3% annual sales tax growth. Given the recent underperformance, we are revising the annual sales tax growth estimate downward to 1.5%. R4) Non-Home Rule Sales Tax 01-000-40-00-4035 a. We have budgeted for the same growth trends in non-home rule sales taxes as for municipal sales taxes. R5) Hotel Tax 01-000-40-00-4050 Hotel tax revenues have been trending upwards over the past few years with the continued success of the Hampton Inn. The City’s hotel tax rate is 3%, well below the allowed maximum of 5%. There is potential that this line-item could increase substantially with the addition of the Holiday Inn Express in late 2018. For conservative budget purposes and because of the possibility of transfer sales between the hotels, we have not budgeted for any net increase in hotel taxes. 19 R6) Video Gaming Tax 01-000-40-00-4055 a. The budgeted amount represents the amount of revenue expected to be generated from the video gaming machines at 15 establishments throughout the City. R7) Amusement Tax 01-000-40-00-4060 a. This is the 3% tax charged on all amusement devices and tickets within the City. The maximum amount allowable under law for this tax is 5%. The majority of this line- item is generated by Raging Waves, which has a large percentage of out-of-town visitors. The second largest contributor to this amount is NCG Movie Theater, although this amount currently has no net impact on the budget, as we are rebating 100% of the amusement tax to the movie theater developer until we rebate $200,000 total. We expect that figure to be reached sometime in FY 20, which is an earlier than we expected in last year’s budget proposal. At that point, the rebate drops to 50% for 10 years from the development agreement. R8) Admissions Tax 01-000-40-00-4065 a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their annexation agreement. This amount is remitted to Raging Waves to offset their on- site infrastructure costs. R9) Business District Tax – Kendall Mrkt 01-000-40-00-4070 a. This line item represents the additional 0.5% general merchandise sales tax applicable to the Kendall Marketplace Business District. These proceeds are rebated in full (out of Admin Services) in order to pay debt service on the Kendall Marketplace bonds. R10) Business District Tax – Downtown 01-000-40-00-4071 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Downtown Business District. These proceeds are rebated in full (out of Admin Services) to Imperial Investments, pursuant to their development agreement with the City. R11) Business District Tax – Countryside 01-000-40-00-4072 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Countryside Business District. These proceeds are rebated in full (out of Admin Services) to Kendall Crossing LLC, pursuant to their development agreement with the City. R12) State Income Tax 01-000-41-00-4100 a. The State of Illinois accelerated the timing of payments in FY 18 but cut the per capita distribution in an equal amount, which resulted in a net loss of funds in FY 18 because the City uses the accrual basis of accounting. The Governor is expected to recommend a sweep of income tax revenues for state purposes in the state budget address on February 14, 2018, but these proposals have not been accepted in years past. The IML per capita projection for FY 19 is $95.80, which is modestly higher than the FY 18 ($95.00) and FY 17 ($94.70) estimates but lower than the FY 16 20 estimate of $106.78. The reduction in the estimates is primarily due to the state economic climate. As a counterpoint, the City finished the Special Census in 2017 and began to receive income tax distributions for a higher population at the end of 2017. This resulted in a net increase in revenues in FY 19 and beyond. After FY 19, the City projects a 2% increase in annual state income tax revenues. R13) Local Use Tax 01-000-41-00-4105 a. The IML is projecting $26.30 per capita for FY 19. This increase from FY 18’s per capita estimate of around $25, as well as the City’s increase in population, should result in a modest increase in revenue in FY 19. After FY 19, we estimate a 2% annual growth rate. R14) Liquor licenses 01-000-42-00-4200 a. The City increased liquor license fees across many levels in late 2017. These increases are reflected in the modest increase in revenues in FY 19. R15) Building Permits 01-000-42-00-4210 a. Revenue figures within this line-item are budgeted at $275,000 which will help offset costs associated with all employees tasked with conducting inspections and support. If during the year, all those costs are met, any excess building permit revenue will be transferred into the City-Wide Capital fund for the use of one-time capital expenses. This prevents us from using one-time revenues for operating costs in the future. R16) Garbage Surcharge 01-000-44-00-4400 a. This line-item represents all revenue the City receives from residents for garbage services. The gross revenue decreased between FY 17 and FY 18 because the cost of the service was decreased after successful bidding of the contract. Increases in this line-item reflect housing growth only, and there is no material net impact within the budget as the cost of service is generally matched by revenues. R17) Administrative Chargeback 01-000-44-00-4415 a. This revenue represents that the general fund will be reimbursed from the water, sewer, and TIF funds for a portion of personnel costs. This is according to the time that employees whose salaries come out of the general fund spend on water, sewer, and TIF related issues. Exact percentages and employee info can be found in appended to this memo. R18) Reimbursement – Engineering Expenses 01-000-46-00-4604 a. Revenue figures within this line-item will offset the line item for engineering expenses in order to net out the engineering services to equal the $240,000 contract amount. R19) Miscellaneous Income 01-000-48-00-4850 a. This revenue line-item primarily represents rebate money earned from simply using City issued credit cards to make purchases. Approximately $15,000 is expected to be earned in FY 18. 21 E1) Salaries – All Departments Multiple #’s a. We are proposing a 3% COLA increase and contract-appropriate step increases for all employees covered by a union contract. We have budgeted for the variable-rate compensation plan for non-union employees that will be proposed and discussed at the March Administration Committee meeting. We have budgeted for reasonable, but undetermined, salary increases in FY 20 through FY 23. E2) Health Insurance – All Departments Multiple #’s a. We are assuming an 8% increase in health insurance costs each year through FY 23. The actual year-end figures may fluctuate based on employees changing health plans and/or the changes in overall rates. E3) IMRF – All Departments Multiple #’s a. While the IMRF fund is very well funded compared to other state-wide pension funds, we are budgeting conservative increases in the employer contribution rates each year for FY 19 through FY 23. E4) Tuition Reimbursement – All Departments Multiple #’s a. Per the City’s tuition reimbursement policy, any approved degree programs are shown in the appropriate budget. Currently, Deputy Clerk Pickering (Administration Department) and Officer Goldsmith (Police Department) are both enrolled in separate Bachelor’s Degree programs at Aurora University. E5) Training and Travel – All Departments Multiple #’s a. The same training and conference levels are proposed as last year. Department heads have been asked to budget for attendance at one national level or state conference per year to keep up to date with the latest trends in management and government. Increases in individual line-items reflect this request of the department heads. b. A new program is budgeted within the Administration department budget, titled the “Leadership Development Program”. Throughout this past year, staff has continued to work with Oswego and Montgomery on integrating shared services. For FY 19 staff is working together to develop programs and training opportunities collectively. This program would be developed to promote a productive and engaged workforce and to provide an opportunity for individuals interested in developing their leadership skills in order to be better prepared for career advancement. The program will include participation in a leadership course, a mentor relationship, job shadowing opportunities and completion of a special project. Participants in the program will be decided on at a later date. Details of the program will be reviewed by the Administration Committee in spring 2018. E6) Commodity Assumptions – All Departments Multiple #’s a. Graduated increases in gasoline, electricity, natural gas, and simple contractual services are not based on any particular estimate of the details of the line-item, except where specifically noted in this budget section. From a conservative budgeting principle, we are purposefully trying to overestimate costs to hedge on unanticipated price increases on everything from gasoline to office cleaning. 22 E7) Professional Services – All Departments Multiple #’s a. Professional services expenditures vary in each department and can be for a variety of services. For each department, we’ve included a brief sampling of the expenses coded out of this line-item. Full expense reports for any line-item can be obtained from the Finance Department at any time. b. Administration – Expenses for the minute taker, safe deposit box, background checks and professional photos of staff and elected officials. c. Finance – GFOA CAFR award fee, utility billing fees, police pension actuarial fee, and the annual accounting software maintenance agreement. d. Police – Expenses for onsite shredding notaries, Lexipol Policy Manual, Bassett Licenses and Notary certificates, and searches. e. Community Development – Access to iWorQ (code enforcement and permit management software, expenses for the minute taker, plates and title for 2 vehicles and scanning of building plan documents f. Street Operations – Plates and Title for 1 Trailer, parkway tree trimming, and CDL license renewal. g. Water Operations – Electronic meter reading services, utility billing fees, well 7 and Raintree tower radio maintenance and BSI backflow monitoring. h. Sewer Operations –Sewer cleaning, alarm monitoring, utility billing fees, and manhole repair. i. Parks – background checks and copy charges. j. Recreation – Referees and umpires, recreation class instructors, graphic design, web track maintenance agreement, pest control, background checks, and park board minute taker fees. k. Library – Plumbing Inspection, Sound Maintenance, background checks, copy charges, pest control, copier charges, IT services and minute taker fees. E8) Salaries – City Treasurer 01-110-50-00-5004 a. This elected position was eliminated via referendum, to go into effect in FY 19. E9) Salaries – City Clerk 01-110-50-00-5003 a. This elected position was eliminated via referendum, to go into effect in FY 19. This results in an approximate $8,000 savings per year. E10) Auditing Services 01-120-54-00-5414 a. The City went out to RFP in 2017 and awarded a five-year contract to Lauterbach and Amen which will expire in FY 22. E11) Salaries – Police Officers 01-210-50-00-5008 a. No new hires are proposed in the police department. At this time we are slightly under regional averages for staffing. If the City’s five year budget outlook improves, we would recommend revisiting this position. 23 Municipality Population* Total Full-Time Officers Officers per 1,000 Aurora 201,110 284 1.41 Batavia 26,391 40 1.52 Carpentersville 38,291 59 1.54 East Dundee 3,182 12 3.77 Elburn 5,757 7 1.22 Elgin 112,123 182 1.62 Geneva 21,880 36 1.65 Gilberts 7,724 8 1.04 Hampshire 6,247 11 1.76 North Aurora 17,426 29 1.66 Sleepy Hollow 3,329 7 2.10 St. Charles 32,717 52 1.59 Sugar Grove 9,573 12 1.25 West Chicago 27,221 44 1.62 West Dundee 7,361 18 2.45 Winfield 9,637 17 1.67 Average 33,123.06 51 1.76 Midwest (10,000-24,999)** 6,761,176 11,494 1.70 Total Illinois** 5,279,933 13,295 2.52 National (10,000-25,000)** 25,662,681 47,085 1.80 Yorkville (FY 18) 19,022 30 1.58 *Based off of 2016 U.S. Census population estimate ** Only agencies that participate in FBI Uniform Crime Reporting E12) Police Commission 01-210-54-00-5411 a. The spikes in the Police Commission line-item represent applicant testing years. In FY 21, the spike represents sergeant testing. E13) Vehicle and Equipment Chargeback 01-210-54-00-5422 a. This line-item represents the gap between police impact fees and the amount of expenditures related to police-car purchases. E14) Legal Services 01-210-54-00-5466 a. This line item had previously covered the expenses for any miscellaneous grievances that occur. Given that it was so infrequently used, we felt it would be more appropriate to code any future expenses to the City’s line-item for special counsel. 24 E15) Professional Services 01-220-54-00-5462 a. This line-item contains funds for updating the subdivision control ordinance with consultant assistance. Further information will be proposed to the EDC at a later date. E16) Vehicle & Equipment Chargeback 01-410-54-00-5422 a. This line-item represents the gap between public works impact fees and the amount of expenditures related to public works vehicle purchases. E17) Mosquito Control 01-410-54-00-5455 a. The line-item expense for mosquito control represents treatment of storm sewer inlets only. E18) Hanging Baskets 01-410-56-00-5626 a. The hanging basket replacement program was originally postponed because of the Route 47 project. Now that the light poles have been installed, we are proposing to re- implement this program, which will be funded through donations but coded to the CW Capital fund. E19) Garbage Services – Senior Subsidies 01-540-54-00-5441 a. This line item represents the total amount of the current senior garbage subsidy. The subsidy is 20% for all seniors and 50% for all seniors on the Circuit Breaker program, and those amounts will hold through FY 23. Currently, we have 724 senior accounts and 15 circuit breaker senior programs. E20) Purchasing Services 01-640-54-00-5418 a. This line-item represents the hiring of a purchasing manager by the Village of Oswego in March 2017 and the City utilizing that employee and reimbursing the Village of Oswego 50% of the cost of the employee. The original term of the intergovernmental agreement is four years, but staff recommends continuing this position through FY 23 because of its already positive impact. E21) GC Housing Rental Assistance Program 01-640-54-00-5427 a. This line-item represents the City’s cost to run the housing assistance program for the GC Housing development, as approved in Ordinance 2016-21. The $12,000 annual appropriate can be amended upwards or downwards in the future, but we felt that $12,000 is adequate for the first year. We would expect to have a more refined estimate after initial applicants are vetted in spring 2018. E22) Utility Tax Rebate 01-640-54-00-5428 a. This line-item represents the electric and natural gas utility taxes rebated to Wrigley as part of the Skittles factory expansion. The project was given a permanent certificate of occupancy in early 2017 and we would expect the first rebates to occur in spring 2018. The $14,375 in this line-item represents the maximum amount that the City would rebate annually. 25 E23) Facility Management Services 01-640-54-00-5432 a. This line-item represents the hiring of a facility services manager with Oswego, as approved by the City Council in 2017. City staff is reviewing applicants in spring 2018 and expects to have an individual hired by the end of FY 18. In general, this position is proposed to be tasked with coordinating all building and grounds maintenance at every facility in the City. E24) Amusement Tax Rebate 01-640-54-00-5439 a. As part of the Countryside redevelopment project incentives, the City is refunding a portion of the amusement tax to the Movie Theater developer. This amount should equal the amount of amusement tax generated by the Movie Theater up to $200,000. We expect that this incentive will be satisfied in FY 20, which is one year earlier than we projected in last year’s budget proposal. All further proceeds will be rebated at 50%. E25) KenCom 01-640-54-00-5449 a. This line-item represents the City’s contributions to KenCom, based on the intergovernmental agreement for annual funding, the intergovernmental agreement for New World software usage, and the KenCom budget. This line-item is estimated by staff in February of each year for the upcoming FY budget, but the actual dollar amounts are not finalized until the end of each calendar year. This timing delay results in the City experiencing unexpected increases mid-way through its fiscal year, as seen in FY 18. E26) Information Technology Services 01-640-54-00-5450 a. This line-item covers 20 hours per week of consultant costs, all Microsoft Office licensing, and various other licenses for network components. All equipment purchases for all departments are now coded in each department as the City will be implementing a three year replacement schedule for all laptops and four year replacement schedule for all computers. E27) Engineering Services 01-640-54-00-5465 a. This is the gross cost of all EEI expenses which are not related to capital projects. It includes $240,000 of contract-related expenses, $125,000 worth of subdivision- infrastructure inspection related expenses, and $25,000 in reimbursable development work. For reasons explained in the Items to Note section, we still recommend the City outsource its engineering work for the foreseeable future. E28) Economic Development 01-640-54-00-5486 a. The YEDC was formally disbanded at the end of 2015. In order to continue attracting new business and promoting expansion of existing business, Lynn Dubajic, former director has been hired as a part-time economic development consultant. Her salary of $145 per hour at 15 hours per week plus quarterly travel charges and hourly overages makes up the majority of this line item of $145,000. 26 E29) Sales Tax Rebate 01-640-54-00-5492 This line item represents the 50% share of rebated sales tax to developers, pursuant to past economic incentive agreements entered into with the City. Sales tax rebate growth is pegged to overall sales tax growth, as mentioned above. E30) Business District Rebate 01-640-54-00-5493 a. Currently, this expenditure line-item corresponds with a revenue line-item of the same amount, as this tax is rebated 100% to the developers of the Kendall Marketplace, Kendall Crossing and the downtown business district. E31) Admissions Tax Rebate 01-640-54-00-5494 a. Currently, this expenditure line-item corresponds with a revenue line-item of the same amount, as this tax is rebated 100% to Raging Waves. This rebate is set to expire in FY 2022. E32) Transfer to Debt Service 01-640-99-00-9942 a. This line-item represents amount the general fund covers of the 2014B bond, which covered streets rehab program from the mid-2000s. The property taxes on the 2014B bond were completely abated in the 2016 tax levy cycle (FY 18 budget). E33) Transfer to Sewer 01-640-99-00-9952 a. This line-item represents the City’s transfer of non-home rule sales tax dollars being transferred into the sewer fund to pay for a portion of the yearly debt service on the 2011 refinancing bond. As mentioned in the Items to Note section above, the Sewer Fund transfer is reduced in FY 19, 20, and 21 to cover some general fund operating and capital expenditures and to offset the general fund deficit. E34) Transfer to Parks and Recreation 01-640-99-00-9979 a. This line-item represents the City’s operational transfer to fund Parks and Recreation expenses. E35) Transfer to Library Operations 01-640-99-00-9982 a. This line-item transfer covers liability and unemployment insurance for the library. 27 The small picture – all other funds Fox Hill SSA R1) Property Taxes 11-000-40-00-4000 a. The FY 19 revenue figure reflects a ~$60 per home per year tax amount, which was the tax levy ordinance approved by City Council in December 2017. Of note, the long-term debt on past projects and the negative fund equity will not be cleared until FY 25. E1) Professional Services 11-111-54-00-5462 a. This line-item reflects half of the HOA management contract with Baum Property Management that was approved by the City Council for the Sunflower Estates and Fox Hill subdivision. E2) Outside Repair and Maintenance 11-111-54-00-5417 a. The FY 19 amount reflects our best estimate for the annual maintenance contract for mowing and landscaping. The FY 20 amount reflects the re-installation of the subdivision entrance sign. That project is being offset by funds given to the City by IDOT for the Route 34 project in FY 17. Sunflower SSA R1) Property Taxes 12-000-40-00-4000 The FY 19, FY 20, and FY 21 revenue figure reflect the $133, $155, and $182 respective levies per home that were discussed by the City Council during the levy approved in December 2017. Of note, the long-term debt on past projects and the negative fund equity is not projected to be cleared until FY 25. E1) Pond Maintenance 12-112-54-00-5416 a. In FY 19 and beyond, the City is budgeting for annual algae treatments and inspection by Encap to monitor the basin condition. E2) Professional Services 12-112-54-00-5462 a. This line-item reflects half of the HOA management contract with Baum Property Management that was approved by the City Council for the Sunflower Estates and Fox Hill subdivision. E3) Outside Repair and Maintenance 12-112-54-00-5495 a. This line-item reflects our best estimate for the annual maintenance contract for mowing and landscaping the subdivision entrances. The FY 19 column also contains $5k for comprehensive replacement of landscaping at the entrances. 28 Motor Fuel Tax Fund E1) Salt Storage 15-155-54-00-5438 E2) Street Lighting 15-155-54-00-5482 E3) Salt 15-155-56-00-5618 E4) Signs 15-155-56-00-5619 E5) Cold Patch 15-155-56-00-5633 E6) Hot Patch 15-155-56-00-5634 E7) Street Lighting Supplies 15-155-56-00-5642 a. All of these expenditures have been transferred into the general fund. Hot and cold patch have been combined into one line item called Asphalt Patching. Staff felt it would be easier administratively to code the majority of Road to Better Road projects in the MFT fund and take all of these line-items out of MFT. E8) Baseline Road Bridge Repairs 15-155-60-00-6004 a. Original estimates on the bridge repair in FY 16 came in much higher than expected, so staff recommended closure of the bridge instead. This item was pushed along through the remainder of FY 16, FY 17, and FY 18 because ongoing bridge inspections have not justified total closure of the bridge. Per the Bridge Inspection Report completed in 2016, the superstructure (surface) is in poor condition, while the substructure is in good condition. The 2016 report did not indicate an immediate need to close the bridge based on structural/safety concerns. Inspections are scheduled once every two years, per IDOT policy, and the next inspection will occur in summer 2018. If the inspection comes back with an issue, we would recommend proceeding forward with bridge closure. Until then, we recommend leaving the bridge as-is until the State expands Route 47 in the area. E9) Road to Better Roads 15-155-60-00-6004 a. Staff has chosen to code all 2018 planned Road to Better Roads in the MFT fund as it easier to complete paperwork for pavement projects than the previously listed seven Public Works operational line-items. The amount in FY 19 reflects the City’s RTBR program as adopted in late 2017. We anticipate completing a pavement study in 2018 and increasing the expenditures back up to historical amounts in FY 20 and beyond. E10) Route 47 Expansion 15-155-60-00-6079 a. Per the City’s intergovernmental agreement with IDOT, MFT related Route 47 project expenses were spread over ten fiscal years. By April 2018 the City will have made 67 of its 120 payments. City-Wide Capital Fund R1) Building Permits 23-000-42-00-4210 a. Any excess of building permit revenues over the cost of building department operations will be placed in this line item. In order to budget conservatively, we are leaving this number at zero. The current threshold for funds to cross over into City- wide capital is approximately $300,000. 29 R2) Road Infrastructure Fee 23-000-44-00-4440 a. We are not proposing any change to the Road Infrastructure Fee through FY 23. This is something which can and will be reevaluated each year, as the sunset date for the infrastructure fee is April 30, 2018. E1) Property & Building Maintenance Services 23-216-54-00-5446 E2) Property & Building Maintenance Supplies 23-216-56-00-5656 a. As mentioned in the items to note section, we propose a full municipal facilities master plan in FY 19 and FY 20. We expect the study to cost around $200,000. E3) Buildings and Structures 23-216-60-00-6020 a. The FY 19 expenditures reflect the installation of a permanent gasoline fueling tank and station at one of the City’s facilities. This will allow the City to buy fuel in bulk. Purchasing Manager Callahan expects this project to have a positive return on investment within two years from installation. E4) Engineering Services 23-230-54-00-5465 a. The FY 19 column represents the cost of doing a full pavement study update. E5) Hanging Baskets 23-216-54-00-5626 a. With the Route 47 project completed, the City is poised to implement a hanging basket and/or banner program. The $2000 expenditure budgeted represents the old program and may not adequately cover the scope of a new program. However, the old program was of neutral cost and we would expect the new program to be neutral. The City should have a proposal for a program to present to a committee in late spring 2018. E6) US 34 (Center / Eldamain) project 23-230-60-00-6016 a. This line-item reflects the City’s local share of costs for the Route 34 expansion project. This project is underway in FY 18, and we expect the invoices to be paid by the City through FY 21. E7) Pavilion Rd Stream bank Stabilization 23-230-60-00-6021 a. The City did some paving and engineering along Pavilion Rd, and plans to complete some additional paving and stream bank stabilization in FY 19. E8) Fountain Village Subdivision Improvements 23-230-60-00-6023 a. The City Council accepted private developer money in 2017 in exchange for the completion of private subdivision infrastructure after the developer failed to complete the infrastructure. This line-item represents those private infrastructure improvements and is offset by a corresponding revenue line-item within the City- Wide Capital Fund. 30 E9) Road to Better Roads Program 23-230-60-00-6025 a. This line item represents a minor program within the FY 19 RTBR budget and some carry over expenditures from FY 18. E10) Sidewalk Construction 23-230-60-00-6041 a. The City will repair damaged areas as necessary by removal and replacement or by use of the grinder. We plan on renting the grinder at least 2 times this year and using it for a week at a time. Our large project will be the sidewalk near the east alley. We will remove and replace the walk between the Farm Bureau and The Law Office in preparation for the new railing installation. We are performing this work in house to save money. E11) Route 71 (RT 47- RT 126) Project 23-230-60-00-6058 a. The City Council is reviewing a Route 71 funding agreement at the February Public Works Committee meeting. This line-item represents the City’s expected local share of the project related to sidewalks, trails, and other non-utility categories. IDOT plans to bid this project out in early 2018 and could begin construction at the end of 2018. E12) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059 a. This project is underway and is expected to occur until FY 20. The funds budgeted are based on the IDOT approved bids but do not take into account any possible change orders. E13) Kennedy Rd Bike Trail 23-230-60-00-6094 a. This line item contains the final gross expenses from the construction of the trail. Pursuant to the commitment made by the Push for the Path group in 2012, the City’s estimated local share in the amount of $217,000was covered entirely through private donations. E14) Principal Payment 23-230-81-00-8000 E15) Interest Payment 23-230-81-00-8050 a. This line-item contains the debt service for a 20-year bond associated with the Game Farm Road project. E16) Principal Payment 23-230-97-00-8000 a. This line-item represents the City’s 6-year payback of River Road Bridge expenses to Kendall County at 0% interest. The City will pay back the final $84,675 in FY 19. Vehicle and Equipment R1) Police Chargeback 25-000-44-00-4420 R2) Public Works Chargeback 25-000-44-00-4421 R3) Parks & Recreation Chargeback 25-000-44-00-4427 a. As discussed in the general fund line-item narrative, these line-items represent transfers from the general fund (police & public works) and parks and recreation 31 fund to cover the gap between vehicle purchases and available funds in the respective departments. E1) Equipment (Police) 25-205-60-00-6060 a. This line item is budgeted at $5,000 in order to replace squad laptops and cameras. E2) Vehicles 25-205-60-00-6070 a. This line-item currently covers one police vehicles planned for replacement in FY 19. E3) Principle Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000 E4) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050 a. These line-items cover the annual purchase installment payments to the property seller for the Public Works south building. The final payment will not occur until November 2028. Debt Service Fund R1) Property Taxes - 2014B Bond 42-000-40-00-4000 a. The City fully abated the property taxes on this bond in December 2016 for the FY 18 budget, and FY 19 represents the second straight year the City has fully abated the property taxes. Water Fund R1) Water Sales 51-000-44-00-4424 a. As discussed in the Items to Note section above, the volume of water sold in FY 18 was above our projections for the third year in a row and we propose to keep the rates frozen for FY 19. Aggregate increases in water revenues of 5% are planned for each year after FY 19, and that amount could come from usage, City growth, and/or an inflationary rate increase. R2) Water Infrastructure Fee 51-000-44-00-4440 a. No change is proposed for the Water Infrastructure Fee for FY 19. It is currently set at $8.25 per month through the end of FY 18 and will need to be reauthorized for FY 19. R3) Water Connection Fees 51-000-44-00-4450 a. For FY 19, we expect 120 new housing starts, which should net approximately $1,100 in revenue per home, after accounting for the BUILD program. Each subdivision has its own water connection fee amount, depending on when the subdivision was annexed. R4) Rental Income 51-000-48-00-4820 a. This line-item contains rental and lease fees from various cellular and internet antennas on City water towers. 32 E1) Land Acquisition 51-000-60-00-6011 a. This line-item represents the potential acquisition of land for a Fox River water plant, either Yorkville-alone or regionally. E2) Well Rehabilitations 51-510-60-00-6022 a. In FY 19, the City is planning to rehab Well #7 and finish decommissioning and deconstructing Well #3 (near the west alley in the downtown). We expect to review an RFP for teardown of the Well #3 building in spring 2018. E3) Road to Better Roads Program 51-510-60-00-6025 a. The line item expenditure represents the dollar amount we are able to fund for water infrastructure as part of the program through FY 23. E4) Equipment 51-510-60-00-6060 a. The large expenditure planned for FY 20 is the City’s previously-unfunded Well #7 standby generator. Staff thinks this is an important project to secure the City’s water supply in the event of city-wide outage or disaster. A back-up generator at Well No. 7 would allow us to supply drinking water to the entire City, even during a multi-day power outage. E5) Route 71 Watermain Relocation 51-510-60-00-6066 a. The Public Works Committee will be reviewing a project agreement at the February 2018 meeting. While the City has seen the estimate of the watermain work decrease over the years, and the staff have proposed a way to reduce costs, this project will cost several hundred thousands of dollars. However, the Route 71 project in Yorkville city limits is being split into two phases, with an eastern section expected to begin at the end of 2018 and the western section delayed for a few more years. The budget amounts shown reflect IDOT’s estimate for time and money on the immediate, eastern section, and the City’s best guess as to the timing for the western section. E6) Route 47 Expansion 51-510-60-00-6079 a. This line-item represents all water related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2018 the City will have made 67 of its 120 payments. E7) Cation Exchange Media Replacement 51-510-60-00-6081 a. The City’s water treatment facilities contain cation exchange units that are necessary to keep potable water within radium compliance. The media (resin) within the units has a useful life and typically needs to be replaced every 10-15 years to remain effective. The City’s water treatment plants were all constructed in the mid-2000’s and the media is reaching the end of its useful life. Within this line-item, we’ve budgeted for full replacement of all media on each of the five water treatment plants by FY 23. 33 E8) 2015 Bond Principal 51-510-77-00-8000 E9) 2015 Bond Interest 51-510-77-00-8050 a. These two line-items represent the debt service payments associated with the Countryside water main project. Sewer Fund R1) Sewer Maintenance Fees 52-000-44-00-4435 a. The bi-monthly sewer maintenance fee for FY 19 is $20.87, authorized by ordinance in April 2014. R2) Sewer Infrastructure Fee 52-000-44-00-4440 a. No change in the sewer infrastructure fee is proposed in FY 19. It is currently $4 per unit per month. R3) Transfers from General Fund 52-000-49-00-4901 This line-item represents the non-home rule sales tax transfers from the general fund, used to offset portions of the 2011 Refunding Bond. E1) Scada System 52-520-60-00-6001 a. The City has SCADA systems on its water facilities, which allows for remote monitoring and control of industrial facilities. Installing this on our sewer lift stations and pump stations would improve safety and prevent backups. This was a previously unfunded capital project that we project to be able to afford in FY 22. E2) Road to Better Roads Program 52-520-60-00-6025 a. The line item expenditure represents the dollar amount we are able to fund for sewer infrastructure as part of the program through FY 22. Land Cash Fund R1) OSLAD Grant – Riverfront Park 72-000-41-00-4175 R2) OSLAD Grant – Bristol Bay Regional 72-000-41-00-4186 a. Both projects were reinstated in FY 17 and the City moved forward with both projects in FY 18. Contamination issues in Riverfront were remediated and Bristol Bay’s dirt work was accelerated – both at extra cost to the City. As a result of our decision making on both projects in FY 18, we expect to close out both projects in FY 19 and receive grant reimbursement in the same year. R3) Caledonia 72-000-47-00-4706 a. Ryan Homes has built a number of homes in FY 18, resulting in a modest ~$30,000 in parks land-cash fees. The City expects similar home building and impact fee revenues in FY 19 and FY 20, which will allow us to plan for the playground installation mentioned below. 34 E1) Park Improvements 72-720-60-00-6010 a. This project is a placeholder for a number of upcoming proposals from Parks and Recreation for land-cash eligible improvements. The City Attorney is reviewing a number of items for land-cash eligibility. This may include new parks and improvements to existing parks. This line-item would be contingent upon receipt of the OSLAD grant funds from the state in FY19 and serves only to make sure the City is committing to spend land-cash funds once they are received. E2) Caledonia Park 72-720-60-00-6029 a. The City has already received around $30,000 in Parks land-cash fees at the beginning of 2018, and we expect that similar revenues will be generated in 2019. Accordingly, we plan to secure those impact fees in 2018/2019, conduct park planning exercises in 2019 and construct a new park in 2020. E3) Bristol Bay Regional Park 72-720-60-00-6043 a. This line-item represents the Bristol Bay Regional park project, which is funded through the State’s OSLAD grant program. We expect construction to be completed in FY 19. E4) Riverfront Park 72-720-60-00-6045 a. This line-item represents the Riverfront Park project, which is funded through the State’s OSLAD grant program. We expect construction to be completed in FY 19. E5) Blackberry Creek Nature Preserve 72-720-60-00-6067 a. Blackberry Creek Nature Preserve was part of a land match from the OSLAD Grant program. The City is obligated to do some small development features, such as creating a mowed path, interpretive signage and possibly a small parking lot adjacent to well #8. We anticipate completing this project in 2018 or early 2019. E6) Windett Ridge Park 72-720-60-00-6069 a. The City was paid $50,000 from the developer in late 2017. We are looking at doing park planning in early 2018 and constructing the lot by the end of 2018. Parks and Recreation Fund R1) Special Events 79-000-44-00-4402 a. Staff is continuing to add to the special events schedule in offering unique recreation opportunities to the residents of Yorkville and raise revenue for the benefit of the overall department budget. FY18 brought two new and successful events, I Love My Grandparents and a Topgolf event. R2) Child Development 79-000-44-00-4403 a. Enrollment within the child development programs continues to increase bringing a consistent and substantial revenue stream throughout FY 18, causing us to increase our revenue projections. 35 R3) Rental Income 79-000-48-00-4820 a. This line-item includes rental revenue from the leased buildings on Hydraulic in Riverfront Park, and the cell tower lease at Wheaton Woods Park. R4) Park Rentals 79-000-48-00-4825 a. The revenue generated by this line item is primarily from baseball and soccer field rentals for tournaments, daily field usage and individual park rentals. R5) Hometown Days 79-000-48-00-4843 a. In FY 18, Hometown Days exceeded the budgeted $8,000 profit amount by $12,000, with a total profit of $20,000. In addition to the financial success, we continue to collaborate with community groups and businesses to provide a well rounded festival that entertains all interests including the Friday Night Christian Bands sponsored by Cross Lutheran, Used Book Sale hosted by the Yorkville Public Library, the Jr. Women’s Craft Show, and several other community organizations and businesses that volunteered their time to make the festival a successful community event. E1) Outside Repair and Maintenance (Parks) 79-790-54-00-5495 a. Capital purchases continue to be deferred due to budget constraints, which mean we spend modestly higher on repairs each year. For FY 19, we have built in a contingency above historical averages. E2) Computer Equipment and Software (Parks) 79-790-56-00-5635 a. The Parks Department has $20,000 budgeted in FY 19 for a new Parks maintenance database program. Countryside TIF Fund R1) Property Taxes 87-000-40-00-4000 a. In FY 18, the movie theater paid its third full year of property taxes and Lighthouse Academy paid its second full year of property taxes. Together, these two large revenues were greater than the debt service payments in the fund for the third year in a row. This trend will reverse in FY 19 due to the incentive payment for the Holiday Inn Express and banquet facility set to open at the end of 2018, but the FY 20 figures should be much greater due to both facilities being on the tax rolls. By FY 23, the revenues generated from the hotel and banquet facility should get the fund close to break even. E1) TIF Incentive Payout 87-870-54-00-5425 a. T he Holiday Inn Express and yet unnamed banquet facility are currently targeting a December 2018 opening, which means the $700,000 incentive payout will occur in FY 19. 36 Downtown TIF Fund R1) Federal Grants – ITEP Downtown Hill 88-000-41-00-4163 a. The City applied for an ITEP grant for ~$550,000 worth of landscaping and improvements on the courthouse hill. We would expect to hear back from the state about a grant award sometime in mid-2018. For purposes of conservative budgeting, we have assumed that the City will receive this grant and will execute it in FY 19. If the City does not proceed with this grant project, the Downtown TIF fund will see a net benefit of around $230,000. E1) Legal Services 88-880-54-00-5466 a. This line item represents any legal services used by the City in relation to TIF projects or incentive agreements. E2) TIF Incentive Payout 88-880-54-00-5425 a. Based on historical payouts, we’ve set the FY 19 figure at $20,000. This could change dramatically if the TIF improves. In FY 19, we would expect to issue incentive payouts to Imperial Investments and the owner of the Law Office. E3) Project Costs 88-880-60-00-6000 a. This line-item is for minor City-initiated projects within the TIF districts. We have a limited amount of money for way finding signage in FY 19. E4) Downtown Hill 88-880-60-00-6015 a. This is the expenditure line-item for the possible state ITEP grant project referenced above. E5) Route 47 Expansion 88-880-60-00-6079 a. This line-item represents various improvements within the TIF district associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments to be made over a 10 year period. By April 2017 the City will have made 55 of its 120 payments. E6) Principal Payment 88-880-81-00-8000 E7) Interest Payment 88-880-81-00-8050 a. These line-items represent the short term debt service payments on the downtown bank building purchase. The City’s first debt service payment occurs in FY 19 and the debt should be retired in FY 21. Downtown TIF II Fund R1) Property Taxes 89-000-40-00-4000 a. Downtown TIF 2 is set to be considered by the City Council in spring 2018. The City has not estimated property taxes generated for the first five years of TIF 2, because there are no major projects proposed. 37 E1) Legal Services 89-890-54-00-5466 a. This line-item represents all legal costs incurred during the creation of the TIF. Cash Flow – Surplus (Deficit) This section of the budget shows the surpluses and deficits for every fund in the entire budget, and can be used to see the City’s “overall budget” performance. The total at the bottom of the column for each fiscal year is the basis for whether the City’s overall budget is running a surplus or deficit. As stated in the big picture narrative, we are recommending four years in a row of total budget deficit with a turn towards positive cash flow in FY 23. In last year’s budget proposal, we expected to hit positive cash flow in FY 22. In all years, deficits in the general fund (including the TIF funds) and large capital projects in the city-wide capital fund, water fund, and sewer fund are the main driver of the projected deficits. As we stated earlier in this memo, these amounts are highly speculative and variable. Cash Flow – Fund Balance This section of the budget is directly related to the “Cash Flow – Surplus (Deficit)” section above. Fund balance, by definition, is the accumulated surplus of the City since its founding, and therefore these amounts represent the approximate amount of projected cash the City should expect to have on hand at the end of each fiscal year. As we discussed in the big picture narrative, we expect fund balance in the general fund to stay above 30% through FY 21, but this is due in part to the drawdown of the sewer fund reserves and is tempered by the negative fund balances in the Countryside TIF fund (hotel incentive payout) and the Downtown TIF fund (downtown bank building purchase). The water fund is highly variable for the next three years but is expected to be in strong position in FY 22 and beyond due to retirement of debt within the fund. As discussed throughout this budget proposal, the sewer fund runs modest deficits in FY 19 and FY 20 due to the decision to decrease the general fund transfer into the fund. The total at the bottom of each column represents the City’s overall aggregate fund balance. The past few years has benchmarked severe fiscal problems at $3m in aggregate fund balance. We are moving that benchmark to $4m in aggregate this year, as we have four out of five budget years planned for under $5m aggregate. If the City is ends up below $6.5m at the end of FY 19, we would expect to begin implementing project deferrals and service cuts. Allocated Items – Aggregated This section carries forward from last year, and contains aggregate costs from all departments, including liability insurance, employee health, dental and vision insurance, property taxes, non-abated property taxes, building permit revenue, employee salaries, other capital projects in excess of $500,000, etc. 38 Other Inter- Licenses & Fines & Charges Investment Reimb- Miscel- Land Financing FundFUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources TotalGeneral Fund11,014,213 2,512,487 336,000 130,400 1,535,112 20,000 55,000 21,750 - 18,000 15,642,962 Special Revenue FundsMotor Fuel Tax- 530,817 - - - 5,000 - - - - 535,817 Parks and Recreation- 81,815 - - 430,000 500 - 201,000 - 1,295,515 2,008,830 Land Cash- 702,474 - - - - - - 11,639 - 714,113 Countryside TIF246,261 - - - - - - - - - 246,261 Downtown TIF80,000 50,536 - - - - - - - - 130,536 Downtown TIF II- - - - - - - - - - - Fox Hill SSA13,381 - - - - - - - - - 13,381 Sunflower SSA15,637 - - - - - - - - - 15,637 Debt Service Fund- - 6,000 - - - - - - 318,725 324,725 Capital Project FundsVehicle & Equipment- - 120,600 6,700 107,861 150 - 2,000 - - 237,311 City-Wide Capital- - 91,500 - 730,000 1,000 309,077 2,000 - - 1,133,577 Enterprise FundsWater- - - - 4,326,486 7,000 - 62,491 - 142,541 4,538,518 Sewer- - - - 1,558,658 1,250 - - - 856,583 2,416,491 Library FundsLibrary Operations1,464,606 18,350 - 8,500 11,000 1,750 - 6,750 - 25,179 1,536,135 Library Capital- - 43,200 - - 10 - - - - 43,210 TOTAL REVENUES12,834,098 3,896,479 597,300 145,600 8,699,117 36,660 364,077 295,991 11,639 2,656,543 29,537,504 United City of YorkvilleRevenues by CategoryFiscal Year 201939 Other Contractual Capital Developer Debt Financing FundFUND Salaries Benefits Services Supplies Outlay Commitments Service Uses TotalGeneral Fund4,892,639 3,133,925 5,034,900 420,998 - - - 2,496,002 15,978,464 Special Revenue FundsMotor Fuel Tax- - - - 578,787 - - - 578,787 Parks and Recreation972,772 450,688 294,214 386,735 - - - - 2,104,409 Land Cash- - - - 465,000 - - - 465,000 Countryside TIF- - 713,749 - - - 149,358 - 863,107 Downtown TIF- - 72,533 - 120,910 - 225,800 - 419,243 Downtown TIF II- - 10,000 - - - - - 10,000 Fox Hill SSA- - 8,835 - - - - - 8,835 Sunflower SSA- - 18,835 - - - - - 18,835 Debt Service Fund- - 475 - - - 324,250 - 324,725 Capital Project FundsVehicle & Equipment- - 10,500 36,411 157,000 - 73,034 - 276,945 City-Wide Capital- - 216,675 27,000 1,146,624 - 407,563 82,866 1,880,728 Enterprise FundsWater441,121 268,146 734,523 354,448 1,506,756 - 1,532,837 - 4,837,831 Sewer234,507 117,353 139,140 51,080 465,017 35,938 1,880,265 77,675 3,000,975 Library FundsLibrary Operations455,386 173,198 140,940 21,000 - - 792,101 - 1,582,625 Library Capital- - 3,500 48,600 - - - - 52,100 TOTAL EXPENDITURES 6,996,425 4,143,310 7,398,819 1,346,272 4,440,094 35,938 5,385,208 2,656,543 32,402,609 Fiscal Year 2019United City of YorkvilleExpenditures by Category40 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected General Fund 5,691,706 6,214,089 5,383,778 5,777,996 5,442,494 5,040,179 4,623,917 3,620,155 2,226,493 Special Revenue Funds Motor Fuel Tax 883,223 792,224 438,871 584,506 541,536 311,362 89,180 - - Parks and Recreation 500,762 445,875 296,597 411,240 315,661 319,223 327,551 336,610 347,587 Land Cash 212,318 250,318 56,726 (186,751) 62,362 24,000 24,000 24,000 - Countryside TIF (549,946) (495,754) (434,861) (460,497) (1,077,343) (1,032,536) (813,010) (581,573) (336,303) Downtown TIF 253,703 97,556 (681,353) (905,573) (1,194,280) (1,600,321) (1,814,394) (2,018,355) (2,012,319) Downtown TIF II - - - - (10,000) (10,000) (10,000) (10,000) (10,000) Fox Hill SSA (3,780) 14,742 (21,485) 5,408 9,954 (7,642) (4,587) (1,688) 1,047 Sunflower SSA (31,175) (15,774) (35,099) (25,038) (28,236) (25,274) (19,297) (14,916) (10,699) Debt Service Fund - - - - - - - - - Capital Project Funds Vehicle & Equipment 1,841 270,407 - 303,435 263,801 266,667 269,533 272,399 271,092 City-Wide Capital 3,003,908 1,355,530 144,741 734,173 (12,978) (56,954) (34,760) (2,624) (11,308) Enterprise Funds * Water 5,196,289 2,826,144 2,285,570 2,290,008 1,990,695 1,303,921 1,121,938 1,760,200 2,884,177 Sewer 1,570,874 1,378,030 913,772 1,334,728 750,244 585,184 553,447 684,790 1,266,649 Library Funds Library Operations 499,355 489,057 396,472 485,393 438,903 398,097 362,710 332,436 306,875 Library Capital 14,807 19,904 23,999 40,164 31,274 18,784 6,294 (6,196) (18,686) Totals 17,243,885 13,642,348 8,767,728 10,389,192 7,524,087 5,534,690 4,682,522 4,395,238 4,904,605 *Fund Balance Equivalent United City of Yorkville Fund Balance History Fiscal Years 2016 - 2023 41 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023FUNDActual Actual Budget Projected Proposed Projected Projected Projected ProjectedGeneral Fund14,529,786 15,010,788 15,137,621 15,309,222 15,642,962 15,874,898 16,142,402 16,416,561 16,574,951 Special Revenue FundsMotor Fuel Tax600,899 508,122 494,116 506,819 535,817 543,613 551,605 560,797 571,193 Parks and Recreation1,718,263 1,787,614 1,899,933 1,987,762 2,008,830 2,131,717 2,191,999 2,253,124 2,328,224 Land Cash125,532 130,863 90,500 213,762 714,113 11,638 - - - Countryside TIF1,741,077 215,360 225,000 198,294 246,261 268,732 442,258 455,526 469,192 Downtown TIF69,107 68,763 70,000 76,186 130,536 125,432 85,000 90,000 90,000 Downtown TIF II- - - - - - - - - Fox Hill SSA7,072 29,263 9,365 9,366 13,381 13,381 13,381 13,381 13,381 Sunflower SSA18,609 20,456 13,480 13,480 15,637 18,139 21,303 21,303 21,303 Debt Service Fund306,387 321,064 320,225 320,225 324,725 324,025 323,225 329,375 330,075 Capital Project FundsVehicle & Equipment528,026 637,389 329,845 390,549 237,311 166,978 166,546 170,812 191,123 City-Wide Capital1,588,515 1,726,285 2,705,765 2,833,961 1,133,577 834,549 834,549 832,000 1,003,600 Enterprise FundsWater8,061,730 10,551,626 4,297,767 4,567,116 4,538,518 4,703,703 4,874,532 5,056,820 5,247,439 Sewer2,526,917 2,538,383 2,404,442 2,698,549 2,416,491 2,175,674 2,182,049 2,619,355 2,790,053 Library FundsLibrary Operations1,444,624 1,443,490 1,476,453 1,476,581 1,536,135 1,555,763 1,600,961 1,629,638 1,652,645 Library Capital36,118 53,792 35,010 70,010 43,210 39,610 39,610 39,610 39,610 TOTAL REVENUES 33,302,662 35,043,258 29,509,522 30,671,882 29,537,504 28,787,852 29,469,420 30,488,302 31,322,789 United City of YorkvilleRevenue Budget Summary - All FundsFiscal Years 2016 - 202342 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023FUNDActual Actual Budget Projected Proposed Projected Projected Projected ProjectedGeneral Fund13,664,138 14,488,405 15,721,945 15,745,315 15,978,464 16,277,213 16,558,664 17,420,323 17,968,613 Special Revenue FundsMotor Fuel Tax637,955 599,121 756,137 714,537 578,787 773,787 773,787 649,977 571,193 Parks and Recreation1,775,036 1,842,499 1,977,311 2,022,397 2,104,409 2,128,155 2,183,671 2,244,065 2,317,247 Land Cash30,644 92,865 362,355 650,831 465,000 50,000 - - 24,000 Countryside TIF1,686,204 161,167 163,516 163,037 863,107 223,925 222,732 224,089 223,922 Downtown TIF54,498 224,910 1,132,742 1,079,315 419,243 531,473 299,073 293,961 83,964 Downtown TIF II- - - - 10,000 - - - - Fox Hill SSA26,314 10,741 23,000 18,700 8,835 30,977 10,326 10,482 10,646 Sunflower SSA29,676 5,057 29,735 22,744 18,835 15,177 15,326 16,922 17,086 Debt Service Fund314,229 321,064 320,225 320,225 324,725 324,025 323,225 329,375 330,075 Capital Project FundsVehicle & Equipment631,762 368,822 599,925 357,521 276,945 164,112 163,680 167,946 192,430 City-Wide Capital3,269,314 3,374,664 3,669,526 3,455,318 1,880,728 878,525 812,355 799,864 1,012,284 Enterprise FundsWater3,965,434 12,921,770 5,158,503 5,103,252 4,837,831 5,390,477 5,056,515 4,418,558 4,123,462 Sewer2,785,644 2,731,226 2,805,500 2,741,851 3,000,975 2,340,734 2,213,786 2,488,012 2,208,194 Library FundLibrary Operations1,411,951 1,453,791 1,560,550 1,480,245 1,582,625 1,596,569 1,636,348 1,659,912 1,678,206 Library Capital34,026 48,695 35,000 49,750 52,100 52,100 52,100 52,100 52,100 TOTAL EXPENDITURES 30,316,825 38,644,797 34,315,970 33,925,038 32,402,609 30,777,249 30,321,588 30,775,586 30,813,422 United City of YorkvilleExpenditure Budget Summary - All FundsFiscal Years 2016 - 202343 Beginning Budgeted Budgeted Surplus Ending FUND Fund Balance Revenues Expenditures (Deficit) Fund Balance General Fund 5,777,996 15,642,962 15,978,464 (335,502) 5,442,494 Special Revenue Funds Motor Fuel Tax 584,506 535,817 578,787 (42,970) 541,536 Parks and Recreation 411,240 2,008,830 2,104,409 (95,579) 315,661 Land Cash (186,751) 714,113 465,000 249,113 62,362 Countryside TIF (460,497) 246,261 863,107 (616,846) (1,077,343) Downtown TIF (905,573) 130,536 419,243 (288,707) (1,194,280) Downtown TIF II - - 10,000 (10,000) (10,000) Fox Hill SSA 5,408 13,381 8,835 4,546 9,954 Sunflower SSA (25,038) 15,637 18,835 (3,198) (28,236) Debt Service Fund - 324,725 324,725 - - Capital Project Funds Vehicle & Equipment 303,435 237,311 276,945 (39,634) 263,801 City-Wide Capital 734,173 1,133,577 1,880,728 (747,151) (12,978) Enterprise Funds * Water 2,290,008 4,538,518 4,837,831 (299,313) 1,990,695 Sewer 1,334,728 2,416,491 3,000,975 (584,484) 750,244 Library Funds Library Operations 485,393 1,536,135 1,582,625 (46,490) 438,903 Library Capital 40,164 43,210 52,100 (8,890) 31,274 Totals 10,389,192 29,537,504 32,402,609 (2,865,105) 7,524,087 *Fund Balance Equivalent United City of Yorkville Fiscal Year 2019 Budget Fund Balance Summary 44 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes 10,330,920 10,736,464 10,899,060 10,910,998 11,014,213 11,196,435 11,380,899 11,567,646 11,636,714 Intergovernmental 2,311,978 2,235,395 2,379,022 2,259,827 2,512,487 2,563,939 2,616,320 2,669,649 2,723,944 Licenses & Permits 213,451 315,862 253,000 361,000 336,000 311,000 311,000 311,000 311,000 Fines & Forfeits 123,639 140,250 140,225 125,545 130,400 130,400 130,400 130,400 130,400 Charges for Service 1,401,384 1,465,678 1,365,564 1,500,764 1,535,112 1,569,874 1,605,533 1,642,116 1,679,643 Investment Earnings 6,394 21,197 15,000 35,000 20,000 10,000 5,000 2,500 - Reimbursements 113,024 66,449 55,000 64,338 55,000 55,000 55,000 55,000 55,000 Miscellaneous 21,919 19,848 23,750 21,750 21,750 21,750 21,750 21,750 21,750 Other Financing Sources 7,077 9,645 7,000 30,000 18,000 16,500 16,500 16,500 16,500 GENERAL FUND (01)The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. Total Revenue14,529,786 15,010,788 15,137,621 15,309,222 15,642,962 15,874,898 16,142,402 16,416,561 16,574,951 ExpendituresSalaries3,958,489 4,212,964 4,618,075 4,575,428 4,892,639 5,029,096 5,169,645 5,314,413 5,463,523 Benefits2,447,779 2,635,062 3,086,500 2,903,642 3,133,925 3,319,291 3,518,756 3,724,386 3,938,707 Contractual Services4,593,459 4,793,382 4,794,807 4,960,921 5,034,900 5,019,490 4,932,650 4,997,450 4,958,228 Supplies216,288 197,932 274,353 274,642 420,998 455,361 444,941 414,750 419,800 Other Financing Uses2,448,123 2,649,065 2,948,210 3,030,682 2,496,002 2,453,975 2,492,672 2,969,324 3,188,355 Total Expenditures13,664,138 14,488,405 15,721,945 15,745,315 15,978,464 16,277,213 16,558,664 17,420,323 17,968,613 Surplus (Deficit)865,648 522,383 (584,324) (436,093) (335,502) (402,315) (416,262) (1,003,762) (1,393,662) Ending Fund Balance5,691,706 6,214,089 5,383,778 5,777,996 5,442,494 5,040,179 4,623,917 3,620,155 2,226,493 41.65% 42.89% 34.24% 36.70% 34.06% 30.96% 27.92% 20.78% 12.39%$0$2,000 $4,000 $6,000 $8,000 ThousandsFund Balance$0 $2,000 $4,000 $6,000 $8,000 ThousandsFund Balance45 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected 01-000-40-00-4000 PROPERTY TAXES - CORPORATE LEVY 2,278,321 2,206,925 2,124,299 2,129,984 2,191,279 2,235,105 2,279,807 2,325,403 2,371,911 01-000-40-00-4010 PROPERTY TAXES - POLICE PENSION 703,105 817,490 966,211 963,908 958,544 1,008,544 1,058,544 1,108,544 1,158,544 01-000-40-00-4030 MUNICIPAL SALES TAX 2,778,116 2,940,976 3,012,750 2,965,000 3,009,475 3,054,617 3,100,436 3,146,943 3,194,147 01-000-40-00-4035 NON-HOME RULE SALES TAX 2,126,851 2,259,787 2,332,950 2,305,000 2,339,575 2,374,669 2,410,289 2,446,443 2,483,140 01-000-40-00-4040 ELECTRIC UTILITY TAX 689,084 710,892 675,000 705,000 695,000 695,000 695,000 695,000 695,000 01-000-40-00-4041 NATURAL GAS UTILITY TAX 207,551 241,699 240,000 240,000 240,000 240,000 240,000 240,000 240,000 01-000-40-00-4043 EXCISE TAX 393,680 359,947 361,000 335,000 325,000 325,000 325,000 325,000 325,000 01-000-40-00-4044 TELEPHONE UTILITY TAX 8,499 8,340 8,300 8,340 8,340 8,340 8,340 8,340 8,340 01-000-40-00-4045 CABLE FRANCHISE FEES 286,944 294,275 285,000 294,000 290,000 290,000 290,000 290,000 290,000 01-000-40-00-4050 HOTEL TAX 80,422 72,407 85,000 80,000 80,000 80,000 80,000 80,000 80,000 01-000-40-00-4055 VIDEO GAMING TAX 74,734 100,457 90,000 110,000 110,000 110,000 110,000 110,000 110,000 01-000-40-00-4060 AMUSEMENT TAX 201,216 200,284 200,000 200,000 200,000 200,000 200,000 200,000 200,000 01-000-40-00-4065 ADMISSIONS TAX 121,799 122,007 120,000 130,766 120,000 120,000 120,000 120,000 - 01-000-40-00-4070 BUSINESS DISTRICT TAX - KENDALL MRKT 350,589 359,093 372,300 400,000 408,000 416,160 424,483 432,973 441,632 01-000-40-00-4071 BUSINESS DISTRICT TAX - DOWNTOWN 6,879 15,992 4,000 20,000 15,000 15,000 15,000 15,000 15,000 01-000-40-00-4072 BUSINESS DISTRICT TAX - COUNTRYSIDE 11,431 12,071 11,000 11,000 11,000 11,000 11,000 11,000 11,000 01-000-40-00-4075 AUTO RENTAL TAX 11,699 13,822 11,250 13,000 13,000 13,000 13,000 13,000 13,000 01-000-41-00-4100 STATE INCOME TAX 1,715,155 1,602,410 1,739,021 1,617,435 1,822,308 1,858,754 1,895,929 1,933,848 1,972,525 01-000-41-00-4105 LOCAL USE TAX 390,605 417,212 436,101 454,679 500,279 510,285 520,491 530,901 541,519 01-000-41-00-4110 ROAD & BRIDGE TAX 148,223 145,522 150,000 131,612 135,000 140,000 145,000 150,000 155,000 01-000-41-00-4120 PERSONAL PROPERTY TAX 16,065 17,845 17,000 17,000 17,000 17,000 17,000 17,000 17,000 01-000-41-00-4160 FEDERAL GRANTS 17,726 16,810 15,000 16,000 16,000 16,000 16,000 16,000 16,000 01-000-41-00-4168 21,342 31,606 21,000 22,201 21,000 21,000 21,000 21,000 21,000 01-000-41-00-4170 STATE GRANTS 2,000 3,000 - - - - - - - 01-000-41-00-4182 MISC INTERGOVERNMENTAL 862 990 900 900 900 900 900 900 900 01-000-42-00-4200 LIQUOR LICENSES 46,442 52,852 50,000 56,000 56,000 56,000 56,000 56,000 56,000 01-000-42-00-4205 OTHER LICENSES & PERMITS 3,902 6,795 3,000 5,000 5,000 5,000 5,000 5,000 5,000 01-000-42-00-4210 BUILDING PERMITS 163,107 256,215 200,000 300,000 275,000 250,000 250,000 250,000 250,000 01-000-43-00-4310 CIRCUIT COURT FINES 43,063 41,512 45,000 45,000 45,000 45,000 45,000 45,000 45,000 01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 24,406 33,512 30,000 30,000 30,000 30,000 30,000 30,000 30,000 01-000-43-00-4323 OFFENDER REGISTRATION FEES 220 420 225 545 400 400 400 400 400 01-000-43-00-4325 POLICE TOWS 55,950 64,806 65,000 50,000 55,000 55,000 55,000 55,000 55,000 01-000-44-00-4400 GARBAGE SURCHARGE 1,218,991 1,284,044 1,000,000 1,129,000 1,157,225 1,186,156 1,215,810 1,246,205 1,277,360 01-000-44-00-4405 UB COLLECTION FEES 153,292 158,062 154,000 160,000 160,000 160,000 160,000 160,000 160,000 01-000-44-00-4407 LATE PENALTIES - GARBAGE 22,972 22,772 23,000 23,000 23,000 23,000 23,000 23,000 23,000 01-000-44-00-4415 ADMINISTRATIVE CHARGEBACK - - 188,064 188,064 194,387 200,218 206,223 212,411 218,783 GENERAL FUND - 01 Description STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE 46 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-000-44-00-4474 POLICE SPECIAL DETAIL 6,129 800 500 700 500 500 500 500 500 01-000-45-00-4500 6,394 21,197 15,000 35,000 20,000 10,000 5,000 2,500 - 01-000-46-00-4604 REIMB - ENGINEERING EXPENSES 15,196 6,684 25,000 971 25,000 25,000 25,000 25,000 25,000 01-000-46-00-4680 REIMB - LIABILITY INSURANCE 32,294 9,213 5,000 15,000 5,000 5,000 5,000 5,000 5,000 01-000-46-00-4685 REIMB - CABLE CONSORTIUM 21,030 33,163 20,000 23,267 20,000 20,000 20,000 20,000 20,000 01-000-46-00-4690 REIMB - MISCELLANEOUS 44,504 17,389 5,000 25,100 5,000 5,000 5,000 5,000 5,000 01-000-48-00-4820 RENTAL INCOME 6,905 7,285 6,750 6,750 6,750 6,750 6,750 6,750 6,750 01-000-48-00-4845 DONATIONS - - 2,000 - - - - - - 01-000-48-00-4850 MISCELLANEOUS INCOME 15,014 12,563 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-000-49-00-4916 TRANSFER FROM CW MUNICIPAL BUILDING 7,077 9,645 7,000 30,000 18,000 16,500 16,500 16,500 16,500 Revenue 14,529,786 15,010,788 15,137,621 15,309,222 15,642,962 15,874,898 16,142,402 16,416,561 16,574,951 INVESTMENT EARNINGS 47 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 388,629 460,265 525,478 528,800 570,552 585,749 601,401 617,523 634,129 Benefits 150,348 161,660 206,137 199,235 239,143 254,795 271,640 289,748 309,153 Contractual Services 115,668 140,692 135,660 133,522 141,990 122,603 125,334 127,165 129,860 Supplies 10,624 7,563 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total Administration 665,269 770,180 877,275 871,557 961,685 973,147 1,008,375 1,044,436 1,083,142 ADMINISTRATION DEPARTMENT The Administration Department includes both elected official and management expenditures. The executive and legislative branches consist of the Mayor and an eight member City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff in the daily administration of City services. $0 $200 $400 $600 $800 $1,000 $1,200 Thousands48 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administration 01-110-50-00-5001 SALARIES - MAYOR 9,735 10,175 11,000 10,300 11,000 11,000 11,000 11,000 11,000 01-110-50-00-5002 SALARIES - LIQUOR COMM 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-110-50-00-5003 SALARIES - CITY CLERK 6,935 7,440 9,000 7,500 - - - - - 01-110-50-00-5004 SALARIES - CITY TREASURER 1,000 1,000 1,000 1,000 - - - - - 01-110-50-00-5005 SALARIES - ALDERMAN 48,690 46,465 52,000 49,000 52,000 52,000 52,000 52,000 52,000 01-110-50-00-5010 SALARIES - ADMINISTRATION 317,586 389,175 450,978 460,000 506,552 521,749 537,401 553,523 570,129 01-110-50-00-5015 PART-TIME SALARIES 3,683 4,984 - - - - - - - 01-110-50-00-5020 OVERTIME - 26 500 - - - - - - 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 36,387 41,833 49,506 49,506 54,119 57,288 60,726 64,430 68,358 01-110-52-00-5214 FICA CONTRIBUTION 25,422 30,324 36,665 36,000 39,651 40,841 42,066 43,328 44,628 01-110-52-00-5216 GROUP HEALTH INSURANCE 81,297 82,328 111,978 104,948 135,669 146,523 158,245 170,905 184,577 01-110-52-00-5222 GROUP LIFE INSURANCE 491 492 557 675 619 625 631 637 643 01-110-52-00-5223 DENTAL INSURANCE 5,516 5,924 6,612 7,145 8,001 8,401 8,821 9,262 9,725 01-110-52-00-5224 VISION INSURANCE 721 759 819 961 1,084 1,117 1,151 1,186 1,222 01-110-52-00-5235 489 - - - - - - - - 01-110-52-00-5236 4 - - - - - - - - 01-110-52-00-5237 (40) - - - - - - - - 01-110-52-00-5238 61 - - - - - - - - 01-110-54-00-5410 TUITION REIMBURSEMENT 3,216 8,040 12,000 7,500 13,000 - - - - 01-110-54-00-5412 TRAINING & CONFERENCES 5,440 11,051 20,800 20,800 17,000 12,000 12,000 12,000 12,000 01-110-54-00-5415 TRAVEL & LODGING 8,241 12,097 9,000 9,000 9,000 9,000 9,000 9,000 9,000 01-110-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 4,568 1,654 2,778 2,916 3,828 01-110-54-00-5426 PUBLISHING & ADVERTISING 1,262 6,219 5,000 5,000 5,000 5,000 5,000 5,000 5,000 01-110-54-00-5430 PRINTING & DUPLICATING 2,890 2,376 4,000 4,000 3,250 3,250 3,250 3,250 3,250 01-110-54-00-5440 TELECOMMUNICATIONS 13,620 15,623 16,000 18,500 19,000 19,000 19,000 19,000 19,000 01-110-54-00-5448 FILING FEES 49 212 500 250 500 500 500 500 500 01-110-54-00-5451 CODIFICATION 12,002 1,579 5,000 5,000 5,000 5,000 5,000 5,000 5,000 01-110-54-00-5452 POSTAGE & SHIPPING 2,418 1,297 3,500 2,500 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5460 DUES & SUBSCRIPTIONS 15,869 16,251 17,000 17,000 17,000 17,000 17,000 17,000 17,000 01-110-54-00-5462 PROFESSIONAL SERVICES 18,739 28,261 11,000 12,000 12,000 12,000 12,000 12,000 12,000 01-110-54-00-5480 UTILITIES 14,862 16,959 16,960 18,500 19,610 20,787 22,034 23,356 24,757 01-110-54-00-5485 RENTAL & LEASE PURCHASE 2,224 2,102 2,400 2,150 2,400 2,400 2,400 2,400 2,400 01-110-54-00-5488 OFFICE CLEANING 14,836 18,625 12,500 11,322 11,662 12,012 12,372 12,743 13,125 01-110-56-00-5610 OFFICE SUPPLIES 10,624 7,563 10,000 10,000 10,000 10,000 10,000 10,000 10,000 665,269 770,180 877,275 871,557 961,685 973,147 1,008,375 1,044,436 1,083,142 ELECTED OFFICIAL - VISION INSURANCE ELECTED OFFICIAL - GROUP LIFE INSURANCE ELECTED OFFICIAL - DENTAL INSURANCE ELECTED OFFICIAL - GROUP HEALTH INSURANCE 49 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 218,467 234,874 252,079 252,079 272,370 280,541 288,957 297,626 306,555 Benefits 75,570 78,103 115,958 105,375 124,228 132,302 140,067 148,366 157,237 Contractual Services 79,872 83,934 95,420 86,400 95,936 94,000 94,900 97,258 101,814 Supplies 2,650 2,528 2,700 2,700 2,700 2,700 2,700 2,700 2,700 Total Finance 376,559 399,439 466,157 446,554 495,234 509,543 526,624 545,950 568,306 FINANCE DEPARTMENT The Finance Department is responsible for the accounting, internal controls, external reporting and auditing of all financial transactions. The Finance Department is in charge of preparing for the annual audit, utility billing, receivables, payables, treasury management and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water Funds. $0 $100 $200 $300 $400 $500 $600 Thousands50 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Finance 01-120-50-00-5010 SALARIES & WAGES 218,467 234,874 252,079 252,079 272,370 280,541 288,957 297,626 306,555 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 24,017 25,473 27,519 27,519 29,100 30,803 31,727 32,679 33,660 01-120-52-00-5214 FICA CONTRIBUTION 16,643 17,647 18,884 19,125 19,988 20,588 21,206 21,842 22,497 01-120-52-00-5216 GROUP HEALTH INSURANCE 28,500 28,337 62,533 52,370 68,068 73,513 79,394 85,746 92,606 01-120-52-00-5222 GROUP LIFE INSURANCE 368 334 334 334 334 337 340 343 346 01-120-52-00-5223 DENTAL INSURANCE 5,385 5,655 6,031 5,319 6,031 6,333 6,650 6,983 7,332 01-120-52-00-5224 VISION INSURANCE 657 657 657 708 707 728 750 773 796 01-120-54-00-5412 TRAINING & CONFERENCES 3,167 2,911 3,500 3,500 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5414 AUDITING SERVICES 33,000 34,000 35,420 29,000 33,200 34,100 35,000 35,900 40,000 01-120-54-00-5415 TRAVEL & LODGING 274 261 1,500 500 1,000 1,000 1,000 1,000 1,000 01-120-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 2,836 - - 1,458 1,914 01-120-54-00-5430 PRINTING & DUPLICATING 2,853 2,572 4,000 3,000 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5440 TELECOMMUNICATIONS 1,153 1,150 1,200 1,200 1,250 1,250 1,250 1,250 1,250 01-120-54-00-5452 POSTAGE & SHIPPING 1,104 1,033 1,300 1,000 1,200 1,200 1,200 1,200 1,200 01-120-54-00-5460 DUES & SUBSCRIPTIONS 528 1,010 1,000 1,000 1,250 1,250 1,250 1,250 1,250 01-120-54-00-5462 PROFESSIONAL SERVICES 35,714 39,002 45,000 45,000 46,000 46,000 46,000 46,000 46,000 01-120-54-00-5485 RENTAL & LEASE PURCHASE 2,079 1,995 2,500 2,200 2,200 2,200 2,200 2,200 2,200 01-120-56-00-5610 OFFICE SUPPLIES 2,650 2,528 2,700 2,700 2,700 2,700 2,700 2,700 2,700 376,559 399,439 466,157 446,554 495,234 509,543 526,624 545,950 568,306 51 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 2,659,975 2,780,763 2,974,162 2,946,009 3,151,723 3,240,125 3,331,179 3,424,965 3,521,564 Benefits 1,565,443 1,728,589 2,001,658 1,911,606 2,001,243 2,115,147 2,238,926 2,368,145 2,503,203 Contractual Services 349,348 297,858 447,697 406,442 296,620 282,512 287,176 279,775 284,086 Supplies 98,647 96,715 134,700 123,039 127,560 130,663 133,921 137,342 140,934 Total Police 4,673,413 4,903,925 5,558,217 5,387,096 5,577,146 5,768,447 5,991,202 6,210,227 6,449,787 POLICE DEPARTMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems and enhance the quality of life in our City. $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 Thousands52 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Police 01-210-50-00-5008 SALARIES - POLICE OFFICERS 1,585,447 1,542,800 1,660,659 1,655,000 1,775,116 1,828,369 1,883,220 1,939,717 1,997,909 01-210-50-00-5011 SALARIES - POLICE CHIEF & DEPUTIES 341,359 351,000 370,238 366,000 385,551 397,118 409,032 421,303 433,942 01-210-50-00-5012 SALARIES - SERGEANTS 447,154 577,455 593,259 593,259 616,592 635,090 654,143 673,767 693,980 01-210-50-00-5013 SALARIES - POLICE CLERKS 132,096 136,050 147,006 153,750 169,464 174,548 179,784 185,178 190,733 01-210-50-00-5014 SALARIES - CROSSING GUARD 22,945 23,437 22,000 22,000 24,000 24,000 24,000 24,000 24,000 01-210-50-00-5015 PART-TIME SALARIES 43,667 50,180 70,000 45,000 70,000 70,000 70,000 70,000 70,000 01-210-50-00-5020 OVERTIME 87,307 99,841 111,000 111,000 111,000 111,000 111,000 111,000 111,000 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 14,283 14,661 16,048 16,500 18,105 19,165 20,316 21,555 22,869 01-210-52-00-5213 722,940 825,413 966,211 966,211 963,361 1,008,544 1,058,544 1,108,544 1,158,544 01-210-52-00-5214 FICA CONTRIBUTION 195,360 204,346 221,572 218,000 234,853 241,899 249,156 256,631 264,330 01-210-52-00-5216 GROUP HEALTH INSURANCE 576,302 626,179 734,805 651,856 721,692 779,427 841,781 909,123 981,853 01-210-52-00-5222 GROUP LIFE INSURANCE 3,817 3,416 3,514 4,125 3,576 3,612 3,648 3,684 3,721 01-210-52-00-5223 DENTAL INSURANCE 46,802 48,646 53,189 48,269 52,692 55,327 58,093 60,998 64,048 01-210-52-00-5224 VISION INSURANCE 5,939 5,928 6,319 6,645 6,964 7,173 7,388 7,610 7,838 01-210-54-00-5410 TUITION REIMBURSEMENT 3,216 9,832 21,547 8,442 15,000 2,800 2,800 2,800 2,800 01-210-54-00-5411 POLICE COMMISSION 996 3,198 15,000 15,000 4,000 4,000 15,000 4,000 4,000 01-210-54-00-5412 TRAINING & CONFERENCE 7,879 12,433 21,000 21,000 21,000 21,000 21,000 21,000 21,000 01-210-54-00-5415 TRAVEL & LODGING 2,671 1,253 10,000 7,000 10,000 10,000 10,000 10,000 10,000 01-210-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 174,263 97,459 167,600 150,656 31,450 34,000 29,000 29,000 29,000 01-210-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 9,358 4,300 2,604 5,832 9,761 01-210-54-00-5426 PUBLISHING & ADVERTISING - 395 200 - - - - - - 01-210-54-00-5430 PRINTING & DUPLICATING 4,863 7,931 4,500 4,500 4,500 4,500 4,500 4,500 4,500 01-210-54-00-5440 TELECOMMUNICATIONS 29,512 35,130 36,500 36,500 36,500 36,500 36,500 36,500 36,500 01-210-54-00-5452 POSTAGE & SHIPPING 980 1,129 1,600 1,200 1,600 1,600 1,600 1,600 1,600 01-210-54-00-5460 DUES & SUBSCRIPTIONS 1,990 9,100 3,750 5,300 5,300 5,300 5,300 5,300 5,300 01-210-54-00-5462 PROFESSIONAL SERVICES 16,861 21,923 31,000 30,000 30,000 30,000 30,000 30,000 30,000 01-210-54-00-5466 LEGAL SERVICES - - 5,000 - - - - - - 01-210-54-00-5467 ADJUDICATION SERVICES 16,684 18,560 20,000 20,000 20,000 20,000 20,000 20,000 20,000 01-210-54-00-5469 NEW WORLD & LIVE SCAN 16,921 12,489 19,500 19,500 19,500 19,500 19,500 19,500 19,500 01-210-54-00-5472 KENDALL CO JUVE PROBATION 2,894 3,239 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-210-54-00-5484 MDT - ALERTS FEE 6,660 6,660 7,000 6,660 7,000 7,000 7,000 7,000 7,000 01-210-54-00-5485 RENTAL & LEASE PURCHASE 5,903 6,010 7,000 5,362 5,750 6,000 6,000 6,000 6,000 01-210-54-00-5488 OFFICE CLEANING - - 12,500 11,322 11,662 12,012 12,372 12,743 13,125 01-210-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 57,055 51,117 60,000 60,000 60,000 60,000 60,000 60,000 60,000 01-210-56-00-5600 WEARING APPAREL 12,562 10,641 23,000 15,000 15,000 15,000 15,000 15,000 15,000 01-210-56-00-5610 OFFICE SUPPLIES 2,299 1,883 4,500 4,500 4,500 4,500 4,500 4,500 4,500 01-210-56-00-5620 OPERATING SUPPLIES 14,123 9,123 10,000 16,000 16,000 16,000 16,000 16,000 16,000 EMPLOYER CONTRIBUTION - POLICE PENSION 53 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-210-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 5,473 5,961 12,000 12,500 12,500 12,500 12,500 12,500 12,500 01-210-56-00-5640 REPAIR & MAINTENANCE 302 604 3,000 - - - - - - 01-210-56-00-5650 COMMUNITY SERVICES 300 1,012 2,000 1,039 1,500 1,500 1,500 1,500 1,500 01-210-56-00-5690 BALISTIC VESTS 5,281 4,636 6,000 6,000 6,000 6,000 6,000 6,000 6,000 01-210-56-00-5695 GASOLINE 58,009 54,933 64,200 58,000 62,060 65,163 68,421 71,842 75,434 01-210-56-00-5696 AMMUNITION 298 7,922 10,000 10,000 10,000 10,000 10,000 10,000 10,000 4,673,413 4,903,925 5,558,217 5,387,096 5,577,146 5,768,447 5,991,202 6,210,227 6,449,787 54 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 339,512 374,208 457,067 435,000 488,585 501,803 515,417 529,440 543,883 Benefits 150,738 138,585 177,490 150,301 185,197 196,907 209,501 223,027 237,502 Contractual Services 102,815 49,929 51,900 48,950 153,174 110,873 62,675 51,008 50,452 Supplies 8,877 11,236 14,190 13,640 8,540 8,655 8,775 8,901 9,034 Total Community Development 601,942 573,958 700,647 647,891 835,496 818,238 796,368 812,376 840,871 COMMUNITY DEVELOPMENT DEPARTMENT The primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning, administration of zoning regulations, building permits issuance and code enforcement. The department also provides staff support to the City Council, Plan Commission, Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville. $0 $200 $400 $600 $800 $1,000 Thousands55 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Community Development 01-220-50-00-5010 SALARIES & WAGES 321,278 331,861 409,067 411,000 440,585 453,803 467,417 481,440 495,883 01-220-50-00-5015 PART-TIME SALARIES 18,234 42,347 48,000 24,000 48,000 48,000 48,000 48,000 48,000 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 34,748 35,454 44,657 44,657 47,071 49,828 52,818 56,040 59,456 01-220-52-00-5214 FICA CONTRIBUTION 24,811 27,585 34,320 32,500 36,504 37,599 38,727 39,889 41,086 01-220-52-00-5216 GROUP HEALTH INSURANCE 84,090 69,889 90,525 66,291 93,840 101,347 109,455 118,211 127,668 01-220-52-00-5222 GROUP LIFE INSURANCE 491 401 557 491 503 508 513 518 523 01-220-52-00-5223 DENTAL INSURANCE 5,866 4,669 6,612 5,590 6,408 6,728 7,064 7,417 7,788 01-220-52-00-5224 VISION INSURANCE 732 587 819 772 871 897 924 952 981 01-220-54-00-5412 TRAINING & CONFERENCES 3,789 1,537 6,800 5,200 7,300 7,300 7,300 7,300 7,300 01-220-54-00-5415 TRAVEL & LODGING 5,316 219 6,500 6,500 6,500 6,500 6,500 6,500 6,500 01-220-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - - - 40,000 - - - - 01-220-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 3,624 1,323 3,125 1,458 4,402 01-220-54-00-5426 PUBLISHING & ADVERTISING 2,450 3,659 2,500 2,500 2,500 2,500 2,500 2,500 2,500 01-220-54-00-5430 PRINTING & DUPLICATING 1,286 883 2,000 1,500 1,500 1,500 1,500 1,500 1,500 01-220-54-00-5440 TELECOMMUNICATIONS 3,011 4,008 3,500 4,000 4,000 4,000 4,000 4,000 4,000 01-220-54-00-5452 POSTAGE & SHIPPING 610 535 2,500 1,000 1,000 1,000 1,000 1,000 1,000 01-220-54-00-5459 INSPECTIONS 455 595 5,000 5,000 5,000 5,000 5,000 5,000 5,000 01-220-54-00-5460 DUES & SUBSCRIPTIONS 1,570 2,222 2,100 2,100 2,100 2,100 2,100 2,100 2,100 01-220-54-00-5462 PROFESSIONAL SERVICES 81,028 33,139 18,000 18,000 76,500 76,500 26,500 16,500 13,000 01-220-54-00-5485 RENTAL & LEASE PURCHASE 3,300 3,132 3,000 3,150 3,150 3,150 3,150 3,150 3,150 01-220-56-00-5610 OFFICE SUPPLIES 2,862 1,742 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-56-00-5620 OPERATING SUPPLIES 3,848 4,575 4,200 4,200 3,000 3,000 3,000 3,000 3,000 01-220-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 857 2,985 5,100 5,100 1,000 1,000 1,000 1,000 1,000 01-220-56-00-5645 BOOKS & PUBLICATIONS 508 254 1,250 700 750 750 750 750 750 01-220-56-00-5695 GASOLINE 802 1,680 2,140 2,140 2,290 2,405 2,525 2,651 2,784 601,942 573,958 700,647 647,891 835,496 818,238 796,368 812,376 840,871 56 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 345,777 362,054 382,325 396,100 408,909 420,378 432,191 444,359 456,892 Benefits 178,885 196,446 214,046 200,756 207,363 221,143 235,977 251,928 269,035 Contractual Services 1,537,504 1,450,218 1,242,124 1,289,737 1,401,948 1,438,995 1,359,856 1,395,563 1,434,533 Supplies 67,617 68,784 107,763 110,263 257,198 288,343 274,545 240,807 242,132 Total Public Works 2,129,783 2,077,502 1,946,258 1,996,856 2,275,418 2,368,859 2,302,569 2,332,657 2,402,592 PUBLIC WORKS DEPARTMENT - STREET OPERATIONS / HEALTH & SANITATION The Public Works Department is an integral part of the United City of Yorkville. We provide high quality drinking water, efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 Thousands57 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works - Street Operations 01-410-50-00-5010 SALARIES & WAGES 329,967 339,927 355,725 357,500 382,309 393,778 405,591 417,759 430,292 01-410-50-00-5015 PART-TIME SALARIES 7,709 8,455 11,600 11,600 11,600 11,600 11,600 11,600 11,600 01-410-50-00-5020 OVERTIME 8,101 13,672 15,000 27,000 15,000 15,000 15,000 15,000 15,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 36,546 37,768 40,471 41,000 42,448 44,884 47,527 50,373 53,391 01-410-52-00-5214 FICA CONTRIBUTION 25,567 26,608 28,250 29,000 30,161 31,066 31,998 32,958 33,947 01-410-52-00-5216 GROUP HEALTH INSURANCE 106,676 121,383 134,171 121,269 124,882 134,873 145,663 157,316 169,901 01-410-52-00-5222 GROUP LIFE INSURANCE 645 610 594 594 600 606 612 618 624 01-410-52-00-5223 DENTAL INSURANCE 8,406 9,010 9,461 7,827 8,175 8,584 9,013 9,464 9,937 01-410-52-00-5224 VISION INSURANCE 1,045 1,067 1,099 1,066 1,097 1,130 1,164 1,199 1,235 01-410-54-00-5412 TRAINING & CONFERENCES 6,514 2,895 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-410-54-00-5415 TRAVEL & LODGING - 1,157 2,000 2,000 2,000 2,000 2,000 2,000 2,000 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 194,379 63,626 75,965 38,831 - - - - 2,826 01-410-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 1,523 - 868 3,402 1,276 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 23,108 18,871 25,000 20,000 20,000 20,000 20,000 20,000 20,000 01-410-54-00-5440 TELECOMMUNICATIONS 2,449 2,751 3,000 3,500 3,500 3,500 3,500 3,500 3,500 01-410-54-00-5455 MOSQUITO CONTROL 7,002 7,142 7,142 7,142 7,499 7,874 8,268 8,681 9,115 01-410-54-00-5458 TREE & STUMP MAINTENANCE 8,225 8,980 20,000 10,000 15,000 15,000 15,000 15,000 15,000 01-410-54-00-5462 PROFESSIONAL SERVICES 3,906 6,428 3,500 3,500 4,000 4,000 4,000 4,000 4,000 01-410-54-00-5482 STREET LIGHTING 3,296 426 750 450 106,000 112,360 - - - 01-410-54-00-5483 JULIE SERVICES - - - - 3,000 3,000 3,000 3,000 3,000 01-410-54-00-5485 RENTAL & LEASE PURCHASE 793 6,162 3,600 2,500 6,000 6,000 6,000 6,000 6,000 01-410-54-00-5488 OFFICE CLEANING - - 4,167 1,164 1,199 1,235 1,272 1,310 1,349 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 48,132 30,385 55,000 55,000 55,000 55,000 55,000 55,000 55,000 01-410-56-00-5600 WEARING APPAREL 5,043 4,620 4,863 4,863 5,100 5,100 5,100 5,100 5,100 01-410-56-00-5618 SALT - - - - 90,000 120,000 120,000 120,000 120,000 01-410-56-00-5619 SIGNS - - - - 15,000 15,000 - - - 01-410-56-00-5620 OPERATING SUPPLIES 8,828 5,287 20,500 25,000 10,000 10,000 10,000 10,000 10,000 01-410-56-00-5626 HANGING BASKETS - - 2,000 - - - - - - 01-410-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 15,265 27,441 34,000 34,000 30,000 30,000 30,000 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 3,415 3,270 5,000 5,000 6,000 6,000 6,000 6,000 6,000 01-410-56-00-5632 ASPHALT PATCHING - - - - 35,000 35,000 35,000 - - 01-410-56-00-5640 REPAIR & MAINTENANCE 20,580 12,775 20,000 20,000 25,000 25,000 25,000 25,000 25,000 01-410-56-00-5642 STREET LIGHTING SUPPLIES - - - - 17,000 17,000 17,000 17,000 17,000 01-410-56-00-5665 JULIE SUPPLIES - - - - 1,200 1,200 1,200 1,200 1,200 01-410-56-00-5695 GASOLINE 14,486 15,391 21,400 21,400 22,898 24,043 25,245 26,507 27,832 890,083 776,107 907,258 854,206 1,101,191 1,162,833 1,064,621 1,061,987 1,094,125 58 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works - Health & Sanitation 01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 33,486 35,103 33,000 31,306 32,089 32,891 33,713 34,556 35,420 01-540-54-00-5442 GARBAGE SERVICES 1,201,414 1,262,212 1,000,000 1,107,504 1,137,138 1,168,135 1,199,235 1,231,114 1,268,047 01-540-54-00-5443 LEAF PICKUP 4,800 4,080 6,000 3,840 5,000 5,000 5,000 5,000 5,000 1,239,700 1,301,395 1,039,000 1,142,650 1,174,227 1,206,026 1,237,948 1,270,670 1,308,467 2,129,783 2,077,502 1,946,258 1,996,856 2,275,418 2,368,859 2,302,569 2,332,657 2,402,592 Total Public Works 59 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 6,129 800 26,964 17,440 500 500 500 500 500 Benefits 326,795 331,679 371,211 336,369 376,751 398,997 422,645 443,172 462,577 Contractual Services 2,408,252 2,770,751 2,822,006 2,995,870 2,945,232 2,970,507 3,002,709 3,046,681 2,957,483 Supplies 27,873 11,106 5,000 15,000 15,000 15,000 15,000 15,000 15,000 Other Financing Uses 2,448,123 2,649,065 2,948,210 3,030,682 2,496,002 2,453,975 2,492,672 2,969,324 3,188,355 Total Admin Services & Transfers 5,217,172 5,763,401 6,173,391 6,395,361 5,833,485 5,838,979 5,933,526 6,474,677 6,623,915 ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates, bad debt, engineering services, corporate legal expenditures and interfund transfers. $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 Thousands60 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administrative Services 01-640-50-00-5016 SALARIES - SPECIAL CENSUS - - 26,464 16,740 - - - - - 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES 6,129 800 500 700 500 500 500 500 500 01-640-52-00-5214 FICA CONTRIBUTION - SPECIAL CENSUS - - - 1,281 - - - - - 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 18,460 11,298 20,000 10,527 20,000 20,000 20,000 20,000 20,000 01-640-52-00-5231 LIABILITY INSURANCE 279,135 286,792 308,503 295,955 313,712 332,535 352,487 373,636 396,054 01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 27,988 33,255 42,101 27,999 42,420 45,814 49,479 49,121 46,523 01-640-52-00-5241 RETIREES - DENTAL INSURANCE 1,052 260 530 530 536 563 591 362 - 01-640-52-00-5242 RETIREES - VISION INSURANCE 160 74 77 77 83 85 88 53 - 01-640-54-00-5418 PURCHASING SERVICES - 5,187 50,000 51,863 53,419 55,022 56,673 58,373 60,124 01-640-54-00-5421 PPRT TAX REBATE 2,045 - - - - - - - - 01-640-54-00-5423 IDOR ADMINISTRATION FEE - - - 51,934 57,357 58,222 59,100 59,993 60,900 01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE - - 12,000 3,000 12,000 12,000 12,000 12,000 12,000 01-640-54-00-5428 UTILITY TAX REBATE - - 14,375 14,375 14,375 14,375 14,375 14,375 - 01-640-54-00-5432 FACILITY MANAGEMENT SERVICES - - 35,000 6,000 50,000 51,500 53,045 54,636 56,275 01-640-54-00-5439 AMUSEMENT TAX REBATE 60,628 61,613 64,000 62,000 60,000 43,600 30,000 30,000 30,000 01-640-54-00-5449 KENCOM 72,679 74,842 78,584 119,559 110,958 119,943 132,242 141,867 151,829 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES 50,875 117,691 160,280 210,000 136,000 142,800 149,940 157,437 165,309 01-640-54-00-5456 CORPORATE COUNSEL 88,017 102,825 120,000 105,000 110,000 110,000 110,000 110,000 110,000 01-640-54-00-5461 LITIGATION COUNSEL 166,659 211,454 120,000 200,000 120,000 120,000 120,000 120,000 120,000 01-640-54-00-5463 SPECIAL COUNSEL 19,767 4,815 25,000 10,000 20,000 20,000 20,000 20,000 20,000 01-640-54-00-5465 ENGINEERING SERVICES 368,071 350,899 390,000 390,000 390,000 390,000 390,000 390,000 390,000 01-640-54-00-5473 KENDALL AREA TRANSIT 23,550 23,550 25,000 23,550 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5475 CABLE CONSORTIUM FEE 86,054 92,765 85,000 92,000 92,000 92,000 92,000 92,000 92,000 01-640-54-00-5478 SPECIAL CENSUS - 108,093 - 3,349 - - - - - 01-640-54-00-5481 HOTEL TAX REBATE 72,375 65,166 76,500 72,000 72,000 72,000 72,000 72,000 72,000 01-640-54-00-5486 ECONOMIC DEVELOPMENT 47,564 160,359 114,100 145,725 145,000 145,000 145,000 145,000 145,000 01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,286 1,286 1,500 1,233 1,500 1,500 1,500 1,500 1,500 01-640-54-00-5492 SALES TAX REBATE 856,785 879,408 941,367 914,584 928,303 942,228 956,361 970,706 985,267 01-640-54-00-5493 BUSINESS DISTRICT REBATE 368,899 387,157 387,300 387,182 425,320 433,317 441,473 449,794 458,279 01-640-54-00-5494 ADMISSIONS TAX REBATE 121,799 122,007 120,000 130,766 120,000 120,000 120,000 120,000 - 01-640-54-00-5499 BAD DEBT 1,199 1,634 2,000 1,750 2,000 2,000 2,000 2,000 2,000 01-640-56-00-5625 REIMBURSABLE REPAIRS 27,873 11,106 5,000 15,000 15,000 15,000 15,000 15,000 15,000 01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX 25,407 33,750 - - - - - - - 01-640-99-00-9916 TRANSFER TO CW BUILDINGS & GROUNDS 58,060 71,602 160,000 247,415 - - - - - 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 127,243 266,979 315,225 313,725 318,725 318,025 317,225 323,375 324,075 61 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-640-99-00-9952 TRANSFER TO SEWER 1,134,654 1,134,052 1,137,166 1,137,166 856,583 609,088 586,749 994,479 1,135,964 01-640-99-00-9979 TRANSFER TO PARKS & RECREATION 1,076,831 1,118,638 1,308,583 1,308,583 1,295,515 1,500,217 1,560,499 1,621,624 1,696,724 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS 25,928 24,044 27,236 23,793 25,179 26,645 28,199 29,846 31,592 5,217,172 5,763,401 6,173,391 6,395,361 5,833,485 5,838,979 5,933,526 6,474,677 6,623,915 Expenditures 13,664,138 14,488,405 15,721,945 15,745,315 15,978,464 16,277,213 16,558,664 17,420,323 17,968,613 Surplus(Deficit)865,648 522,383 (584,324) (436,093) (335,502) (402,315) (416,262) (1,003,762) (1,393,662) Fund Balance 5,691,706 6,214,089 5,383,778 5,777,996 5,442,494 5,040,179 4,623,917 3,620,155 2,226,493 41.65%42.89%34.24%36.70%34.06%30.96%27.92%20.78%12.39% 62 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 7,072 7,263 9,365 9,366 13,381 13,381 13,381 13,381 13,381 Other Financing Sources - 22,000 - - - - - - - Total Revenue 7,072 29,263 9,365 9,366 13,381 13,381 13,381 13,381 13,381 Expenditures Contractual Services 26,314 10,741 23,000 18,700 8,835 30,977 10,326 10,482 10,646 Total Expenditures 26,314 10,741 23,000 18,700 8,835 30,977 10,326 10,482 10,646 Surplus (Deficit)(19,242) 18,522 (13,635) (9,334) 4,546 (17,596) 3,055 2,899 2,735 Ending Fund Balance (3,780) 14,742 (21,485) 5,408 9,954 (7,642) (4,587) (1,688) 1,047 -14.36%137.25%-93.41%28.92%112.67%-24.67%-44.42%-16.10%9.83% Fox Hill SSA Fund (11) This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. -534.828 -2374.704 270.222 -1131.924 -1068.555 ($3,000) ($2,500) ($2,000) ($1,500) ($1,000) ($500) $0 $500 ThousandsFund Balance ($30) ($20) ($10) $0 $10 $20 ThousandsFund Balance 63 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Fox Hill SSA - 11 11-000-40-00-4000 PROPERTY TAXES 7,072 7,263 9,365 9,366 13,381 13,381 13,381 13,381 13,381 11-000-49-00-4910 SALE OF CAPITAL ASSETS - 22,000 - - - - - - - Revenue 7,072 29,263 9,365 9,366 13,381 13,381 13,381 13,381 13,381 11-111-54-00-5417 TRAIL MAINTENANCE 21,141 - - - - - - - - 11-111-54-00-5462 PROFESSIONAL SERVICES - - 7,000 2,700 2,835 2,977 3,126 3,282 3,446 11-111-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 5,173 10,741 16,000 16,000 6,000 28,000 7,200 7,200 7,200 Expenditures 26,314 10,741 23,000 18,700 8,835 30,977 10,326 10,482 10,646 Surplus(Deficit)(19,242) 18,522 (13,635) (9,334) 4,546 (17,596) 3,055 2,899 2,735 Fund Balance (3,780) 14,742 (21,485) 5,408 9,954 (7,642) (4,587) (1,688) 1,047 -14.36%137.25%-93.41%28.92%112.67%-24.67%-44.42%-16.10%9.83% 64 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 18,608 20,456 13,480 13,480 15,637 18,139 21,303 21,303 21,303 Investment Earnings 1 - - - - - - - - Total Revenue 18,609 20,456 13,480 13,480 15,637 18,139 21,303 21,303 21,303 Expenditures Contractual Services 29,676 5,057 29,735 22,744 18,835 15,177 15,326 16,922 17,086 Total Expenditures 29,676 5,057 29,735 22,744 18,835 15,177 15,326 16,922 17,086 Surplus (Deficit)(11,067) 15,399 (16,255) (9,264) (3,198) 2,962 5,977 4,381 4,217 Ending Fund Balance (31,175) (15,774) (35,099) (25,038) (28,236) (25,274) (19,297) (14,916) (10,699) -105.05%-311.92%-118.04%-110.09%-149.91%-166.53%-125.91%-88.15%-62.62% This fund was created for the purpose of maintaining the common areas of the Sunflower Estates (SSA 2006-119) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. Sunflower SSA Fund (12) ($40) ($30) ($20) ($10) $0 ThousandsFund Balance 65 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sunflower SSA - 12 12-000-40-00-4000 PROPERTY TAXES 18,608 20,456 13,480 13,480 15,637 18,139 21,303 21,303 21,303 12-000-45-00-4500 INVESTMENT EARNINGS 1 - - - - - - - - Revenue 18,609 20,456 13,480 13,480 15,637 18,139 21,303 21,303 21,303 12-112-54-00-5416 POND MAINTENANCE 26,551 2,512 8,735 8,735 5,000 5,000 5,000 5,000 5,000 12-112-54-00-5462 PROFESSIONAL SERVICES - - 10,000 2,700 2,835 2,977 3,126 3,282 3,446 12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 3,125 2,545 11,000 11,309 11,000 7,200 7,200 8,640 8,640 Expenditures 29,676 5,057 29,735 22,744 18,835 15,177 15,326 16,922 17,086 Surplus(Deficit)(11,067) 15,399 (16,255) (9,264) (3,198) 2,962 5,977 4,381 4,217 Fund Balance (31,175) (15,774) (35,099) (25,038) (28,236) (25,274) (19,297) (14,916) (10,699) -105.05%-311.92%-118.04%-110.09%-149.91%-166.53%-125.91%-88.15%-62.62% 66 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Intergovernmental 565,571 470,816 492,616 499,319 530,817 540,613 550,605 560,797 571,193 Investment Earnings 813 3,556 1,500 7,500 5,000 3,000 1,000 - - Reimbursements 3,564 - - - - - - - - Other Financing Sources 30,951 33,750 - - - - - - - Total Revenue 600,899 508,122 494,116 506,819 535,817 543,613 551,605 560,797 571,193 Expenditures Contractual Services 102,418 105,673 124,350 107,750 - - - - - Supplies 136,390 119,661 208,000 208,000 - - - - - Capital Outlay 399,147 373,787 423,787 398,787 578,787 773,787 773,787 649,977 571,193 Total Expenditures 637,955 599,121 756,137 714,537 578,787 773,787 773,787 649,977 571,193 Surplus (Deficit)(37,056) (90,999) (262,021) (207,718) (42,970) (230,174) (222,182) (89,180) - Ending Fund Balance 883,223 792,224 438,871 584,506 541,536 311,362 89,180 - - Motor Fuel Tax Fund (15) The Motor Fuel Tax Fund is used to maintain existing and construct new City owned roadways, alleys and parking lots. The fund also purchases materials used in the maintenance and operation of those facilities. $0 $200 $400 $600 $800 $1,000 ThousandsFund Balance 67 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Motor Fuel Tax - 15 15-000-41-00-4112 MOTOR FUEL TAX 432,820 428,888 450,716 458,258 489,817 499,613 509,605 519,797 530,193 15-000-41-00-4113 MFT HIGH GROWTH 41,912 41,928 41,900 41,061 41,000 41,000 41,000 41,000 41,000 15-000-41-00-4184 87,238 - - - - - - - - 15-000-41-00-4187 3,601 - - - - - - - - 15-000-45-00-4500 813 3,556 1,500 7,500 5,000 3,000 1,000 - - 15-000-46-00-4690 REIMB - MISCELLANEOUS 3,564 - - - - - - - - 15-000-49-00-4901 TRANSFER FROM GENERAL 25,407 33,750 - - - - - - - 15-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL 5,544 - - - - - - - - Revenue 600,899 508,122 494,116 506,819 535,817 543,613 551,605 560,797 571,193 15-155-54-00-5438 SALT STORAGE 7,750 7,750 7,750 7,750 - - - - - 15-155-54-00-5482 STREET LIGHTING 94,668 97,923 116,600 100,000 - - - - - 15-155-56-00-5618 SALT 103,119 64,396 140,000 140,000 - - - - - 15-155-56-00-5619 SIGNS 8,797 15,640 15,000 15,000 - - - - - 15-155-56-00-5633 COLD PATCH 11,706 8,892 19,000 19,000 - - - - - 15-155-56-00-5634 HOT PATCH 12,768 15,352 19,000 19,000 - - - - - 15-155-56-00-5642 STREET LIGHTING SUPPLIES - 15,381 15,000 15,000 - - - - - 15-155-60-00-6004 BASELINE ROAD BRIDGE REPAIRS 1,190 - 50,000 25,000 25,000 - - - - 15-155-60-00-6025 ROAD TO BETTER ROADS PROGRAM 300,000 300,000 300,000 300,000 480,000 700,000 700,000 576,190 546,597 15-155-60-00-6072 DOWNTOWN PARKING LOT 8,558 - - - - - - - - 15-155-60-00-6079 ROUTE 47 EXPANSION 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 24,596 15-155-60-00-6089 CANNONBALL LAFO PROJECT 15,612 - - - - - - - - Expenditures 637,955 599,121 756,137 714,537 578,787 773,787 773,787 649,977 571,193 Surplus(Deficit)(37,056) (90,999) (262,021) (207,718) (42,970) (230,174) (222,182) (89,180) - Fund Balance 883,223 792,224 438,871 584,506 541,536 311,362 89,180 - - STATE GRANTS - DOWNTOWN PARKING LOT INVESTMENT EARNINGS FEDERAL GRANTS - CANNONBALL LAFO 68 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Intergovernmental 135,722 534,354 200,224 292,754 - - - - - Licenses & Permits141,203 196,003 73,000 173,500 91,500 90,000 90,000 90,000 90,000 Charges for Service700,156 718,872 700,000 730,000 730,000 735,000 735,000 740,000 740,000 Investment Earnings1,630 3,703 1,000 6,750 1,000 - - - - Reimbursements399,561 199,851 472,617 367,560 309,077 7,549 7,549 - 171,600 Miscellaneous- - - - 2,000 2,000 2,000 2,000 2,000 Other Financing Sources210,243 73,502 1,258,924 1,263,397 - - - - - Total Revenue1,588,515 1,726,285 2,705,765 2,833,961 1,133,577 834,549 834,549 832,000 1,003,600 The City-Wide Capital Fund is used to maintain existing and construct new public and municipal infrastructure, and to fund other improvements that benefit the public. City-Wide Capital Fund (23)ExpendituresContractual Services 130,762 107,274 161,675 267,144 216,675 151,675 170,777 177,923 185,498 Supplies8,913 27,847 35,000 25,000 27,000 27,000 42,000 77,000 77,000 Capital Outlay2,711,081 2,825,760 2,990,753 2,664,512 1,146,624 256,521 158,108 108,810 310,003 Debt Service405,937 404,138 403,588 403,588 407,563 322,188 321,338 315,338 319,338 Other Financing Uses12,621 9,645 78,510 95,074 82,866 121,141 120,132 120,793 120,445 Total Expenditures3,269,314 3,374,664 3,669,526 3,455,318 1,880,728 878,525 812,355 799,864 1,012,284 Surplus (Deficit)(1,680,799) (1,648,379) (963,761) (621,357) (747,151) (43,976) 22,194 32,136 (8,684) Ending Fund Balance3,003,908 1,355,530 144,741 734,173 (12,978) (56,954) (34,760) (2,624) (11,308) ($500)$0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 ThousandsFund Balance($500)$0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 ThousandsFund Balance69 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide Capital - 23 23-000-41-00-4161 FEDERAL GRANTS - ITEP DOWNTOWN 11,244 31,109 1,600 540 - - - - - 23-000-41-00-4169 FEDERAL GRANTS -MILL STREET LAFO 1,075 24,606 - - - - - - - 23-000-41-00-4178 FEDERAL GRANTS - ITEP KENNEDY RD TRAIL 71,327 2,475 133,424 227,014 - - - - - 23-000-41-00-4188 52,076 476,164 65,200 65,200 - - - - - 23-000-42-00-4210 BUILDING PERMITS - 35,365 - 50,000 - - - - - 23-000-42-00-4214 DEVELOPMENT FEES - CW CAPITAL 6,150 1,085 6,000 3,500 3,500 3,500 3,500 3,500 3,500 23-000-42-00-4216 BUILD PROGRAM PERMITS 85,565 61,008 - - - - - - - 23-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG 7,077 9,645 7,000 30,000 18,000 16,500 16,500 16,500 16,500 23-000-42-00-4222 ROAD CONTRIBUTION FEE 40,000 88,000 60,000 90,000 70,000 70,000 70,000 70,000 70,000 23-000-42-00-4224 RENEW PROGRAM PERMITS 2,411 900 - - - - - - - 23-000-44-00-4440 ROAD INFRASTRUCTURE FEE 700,156 718,872 700,000 730,000 730,000 735,000 735,000 740,000 740,000 23-000-45-00-4500 1,630 3,703 1,000 6,750 1,000 - - - - 23-000-46-00-4606 REIMB - COM ED 316,905 - - - - - - - - 23-000-46-00-4607 REIMB - BLACKBERRY WOODS 11,999 131,574 - 7,797 7,549 7,549 7,549 - - 23-000-46-00-4608 REIMB - KENNEDY ROAD IMPROVEMENTS - - 160,000 160,000 - - - - - 23-000-46-00-4618 REIMB - BRISTOL BAY ANNEX - - - - - - - - 171,600 23-000-46-00-4620 REIMB - PULTE (AUTUMN CREEK)25,703 - - - - - - - - 23-000-46-00-4621 REIMB - FOUNTAIN VILLAGE - - - 16,820 256,528 - - - - 23-000-46-00-4630 REIMB - STAGECOACH CROSSING - 63,404 - - - - - - - 23-000-46-00-4660 REIMB - PUSH FOR THE PATH 38,618 1,413 312,617 118,943 29,000 - - - - 23-000-46-00-4690 REIMB - MISCELLANEOUS 6,336 3,460 - 64,000 16,000 - - - - 23-000-48-00-4845 DONATIONS - - - - 2,000 2,000 2,000 2,000 2,000 23-000-49-00-4905 LOAN PROCEEDS - RIVER ROAD BRIDGE 152,183 - - - - - - - - 23-000-49-00-4910 SALE OF CAPITAL ASSETS - 1,900 - - - - - - - 23-000-49-00-4916 TRANSFER FROM GENERAL - CW B&G 58,060 71,602 160,000 247,415 - - - - - 23-000-49-00-4923 TRANSFER FROM GENERAL - CW CAPITAL - - - - - - - - - 23-000-49-00-4951 TRANSFER FROM WATER - - 1,098,924 1,015,982 - - - - - Revenue 1,588,515 1,726,285 2,705,765 2,833,961 1,133,577 834,549 834,549 832,000 1,003,600 STATE GRANTS - EDP WRIGLEY (RTE 47) INVESTMENT EARNINGS 70 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide - Building & Grounds Expenditures 23-216-54-00-5405 BUILD PROGRAM 8,945 4,850 - - - - - - - 23-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES 40,202 43,755 125,000 222,415 150,000 150,000 50,000 50,000 50,000 23-216-54-00-5482 STREET LIGHTING - - - - - - 119,102 126,248 133,823 23-216-56-00-5626 HANGING BASKETS - - - - 2,000 2,000 2,000 2,000 2,000 23-216-56-00-5619 SIGNS - - - - - - 15,000 15,000 15,000 23-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES 8,913 27,847 35,000 25,000 25,000 25,000 25,000 25,000 25,000 23-216-60-00-6020 BUILDINGS & STRUCTURES - - - - 40,000 - - - - 23-216-99-00-9901 TRANSFER TO GENERAL 7,077 9,645 7,000 30,000 18,000 16,500 16,500 16,500 16,500 65,137 86,097 167,000 277,415 235,000 193,500 227,602 234,748 242,323 City-Wide Capital Expenditures 23-230-54-00-5405 BUILD PROGRAM 76,620 56,158 - - - - - - 23-230-54-00-5406 RENEW PROGRAM 2,411 900 - - - - - - - 23-230-54-00-5465 ENGINEERING SERVICES 1,370 - 35,000 35,000 65,000 - - - - 23-230-54-00-5497 PROPERTY TAX PAYMENT - - - 8,054 - - - - - 23-230-54-00-5498 PAYING AGENT FEES 475 475 475 475 475 475 475 475 475 23-230-54-00-5499 BAD DEBT 739 1,136 1,200 1,200 1,200 1,200 1,200 1,200 1,200 23-230-56-00-5632 ASPHALT PATCHING - - - - - - - 35,000 35,000 23-230-60-00-6007 KENNEDY RD - AUTUMN CREEK 25,703 - - - - - - - - 23-230-60-00-6008 BEECHER & CORNEILS ROAD 318,507 - - - - - - - - 23-230-60-00-6009 WRIGLEY (RTE 47) EXPANSION 57,430 454,548 65,200 65,200 - - - - - 23-230-60-00-6011 PROPERTY ACQUISITION - 160,877 - - - - - - - 23-230-60-00-6014 BLACKBERRY WOODS 11,999 131,574 - 7,797 7,549 7,549 7,549 - - 23-230-60-00-6017 STAGECOACH CROSSING - 63,304 - - - - - - - 23-230-60-00-6016 US 34 (CENTER / ELDAMAIN RD) PROJECT - - 151,300 19,500 110,226 110,226 110,226 - - 23-230-60-00-6018 GREENBRIAR POND NATURALIZATION 12,632 8,649 4,672 5,109 5,000 5,000 5,000 5,000 5,000 23-230-60-00-6019 BRISTOL BAY ACCESS ROAD - - 50,000 40,699 - - - - - 23-230-60-00-6021 PAVILLION ROAD STREAMBANK STABILIZATION - - - - 110,000 - - - - 23-230-60-00-6023 FOUNTAIN VILLAGE SUBDIVISION - - - 16,820 256,528 - - - - 23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM 509,430 695,767 400,000 771,007 100,000 - - 98,810 128,403 23-230-60-00-6041 SIDEWALK CONSTRUCTION 3,598 806 7,500 3,000 5,000 5,000 5,000 5,000 5,000 23-230-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT 14,055 39,088 2,000 675 - - - - - 23-230-60-00-6058 ROUTE 71 (RTE 47 / ORCHARD RD) PROJECT - - - - 30,333 30,333 30,333 - - 23-230-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - 16,497 94,600 81,682 98,413 98,413 - - - 23-230-60-00-6073 GAME FARM ROAD PROJECT 1,377,783 13,364 - 2,500 328,575 - - - - 23-230-60-00-6075 RIVER ROAD BRIDGE PROJECT 152,183 - - - - - - - - 23-230-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS 117,202 1,211,639 645,940 627,417 - - - - - 71 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 23-230-60-00-6084 CENTER & COUNTRYSIDE IMPROVEMENTS - - 522,000 228,480 - - - - - 23-230-60-00-6086 KENNEDY ROAD IMPROVEMENTS - 25,753 601,500 384,669 10,000 - - - - 23-230-60-00-6094 KENNEDY RD BIKE TRAIL 109,946 3,894 446,041 409,957 45,000 - - - - 23-230-60-00-6095 613 - - - - - - - - 23-230-60-00-6098 BRISTOL BAY SUBDIVISION - - - - - - - - 171,600 2014A Bond 23-230-78-00-8000 PRINCIPAL PAYMENT 135,000 185,000 190,000 190,000 190,000 195,000 200,000 200,000 210,000 23-230-78-00-8050 INTEREST PAYMENT 195,937 144,138 138,588 138,588 132,888 127,188 121,338 115,338 109,338 Kendall County Loan - River Road Bridge 23-230-97-00-8000 PRINCIPAL PAYMENT 75,000 75,000 75,000 75,000 84,675 - - - - 23-230-99-00-9915 TRANSFER TO MOTOR FUEL TAX 5,544 - - - - - - - - 23-230-99-00-9951 TRANSFER TO WATER - - 71,510 65,074 64,866 104,641 103,632 104,293 103,945 3,204,177 3,288,567 3,502,526 3,177,903 1,645,728 685,025 584,753 565,116 769,961 Expenditures 3,269,314 3,374,664 3,669,526 3,455,318 1,880,728 878,525 812,355 799,864 1,012,284 Surplus(Deficit)(1,680,799) (1,648,379) (963,761) (621,357) (747,151) (43,976) 22,194 32,136 (8,684) Fund Balance 3,003,908 1,355,530 144,741 734,173 (12,978) (56,954) (34,760) (2,624) (11,308) SUNFLOWER ESTATES - DRAINAGE IMPROVEMENT 72 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Licenses & Permits 89,150 134,050 73,500 122,000 120,600 110,550 110,550 110,550 110,550 Fines & Forfeits 11,374 6,608 7,700 6,700 6,700 6,700 6,700 6,700 6,700 Charges for Service 374,386 236,948 246,565 260,116 107,861 47,578 47,146 51,412 71,723 Investment Earnings 43 86 80 150 150 150 150 150 150 Miscellaneous 4,627 5,535 2,000 1,583 2,000 2,000 2,000 2,000 2,000 Other Financing Sources 48,446 254,162 - - - - - - - Total Revenue 528,026 637,389 329,845 390,549 237,311 166,978 166,546 170,812 191,123 Police Capital Expenditures Contractual Services 15,717 3,460 8,000 8,570 8,750 8,750 8,750 8,750 8,750 Capital Outlay 197,119 141,832 192,300 181,786 60,000 60,000 55,000 55,000 55,000 Sub-Total Expenditures 212,836 145,292 200,300 190,356 68,750 68,750 63,750 63,750 63,750 General Government Capital Expenditures Supplies - - - - 34,411 11,578 16,146 20,412 37,897 Capital Outlay - - - - 40,000 - - - - Sub-Total Expenditures - - - - 74,411 11,578 16,146 20,412 37,897 Public Works Capital Expenditures Contractual Services 35,611 26,244 1,750 245 1,750 1,750 1,750 1,750 1,750 Supplies - - 2,000 1,583 2,000 2,000 2,000 2,000 2,000 Capital Outlay 184,891 68,522 52,400 52,400 7,000 7,000 7,000 7,000 14,000 Debt Service 70,815 70,815 70,815 70,815 70,815 70,815 70,815 70,816 70,815 Sub-Total Expenditures 291,317 165,581 126,965 125,043 81,565 81,565 81,565 81,566 88,565 Parks & Rec Capital Expenditures Contractual Services 1,225 1,822 - - - - - - - Capital Outlay 124,165 53,908 270,441 39,903 50,000 - - - - Debt Service 2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,218 2,218 Sub-Total Expenditures 127,609 57,949 272,660 42,122 52,219 2,219 2,219 2,218 2,218 Total Expenditures 631,762 368,822 599,925 357,521 276,945 164,112 163,680 167,946 192,430 Surplus (Deficit)(103,736) 268,567 (270,080) 33,028 (39,634) 2,866 2,866 2,866 (1,307) Police Capital Fund Balance - - - - - - - - - Gen Gov Capital Fund Balance - - - - - - - - - Public Works Capital Fund Balance - - - - 6,435 5,870 5,305 4,739 - Parks & Rec Capital Fund Balance 1,841 270,407 - 303,435 257,366 260,797 264,228 267,660 271,092 Ending Fund Balance 1,841 270,407 - 303,435 263,801 266,667 269,533 272,399 271,092 Vehicle and Equipment Fund (25) This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. The General Government function was added in Fiscal Year 2019 to account for administrative vehicle and City-wide computer purchases. This fund primarily derives its revenue from monies collected from building permits and development fees, in addition to functional chargebacks. The revenue is primarily used to purchase vehicles and equipment for use in the operations of the Police, Public Works and Parks & Recreation Departments. $0 $100 $200 $300 $400 ThousandsFund Balance 73 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Vehicle & Equipment - 25 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 12,900 32,100 25,000 33,000 30,600 28,050 28,050 28,050 28,050 25-000-42-00-4216 BUILD PROGRAM PERMITS 43,410 28,700 - - - - - - - 25-000-42-00-4218 ENGINEERING CAPITAL FEE 3,250 8,600 6,000 9,000 12,000 11,000 11,000 11,000 11,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 26,240 60,350 40,000 75,000 72,000 66,000 66,000 66,000 66,000 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 1,625 4,300 2,500 5,000 6,000 5,500 5,500 5,500 5,500 25-000-42-00-4224 RENEW PROGRAM PERMITS 1,725 - - - - - - - - 25-000-43-00-4315 10,803 5,865 7,000 6,000 6,000 6,000 6,000 6,000 6,000 25-000-43-00-4316 571 743 700 700 700 700 700 700 700 25-000-43-00-4340 - - - - - - - - - 25-000-44-00-4418 MOWING INCOME 5,744 1,955 3,000 629 2,000 2,000 2,000 2,000 2,000 25-000-44-00-4419 COMMUNITY DEVELOPMENT CHARGEBACK - - - - 40,000 - - - - 25-000-44-00-4420 POLICE CHARGEBACK 174,263 97,459 167,600 150,656 31,450 34,000 29,000 29,000 29,000 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 194,379 63,626 75,965 38,831 - - - - 2,826 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK - 73,908 - 70,000 - - - - - 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACKS - - - - 34,411 11,578 16,146 20,412 37,897 25-000-45-00-4522 43 86 80 150 150 150 150 150 150 25-000-48-00-4852 MISCELLANEOUS INCOME - POLICE CAPITAL 624 435 - - - - - - - 25-000-48-00-4854 MISCELLANEOUS INCOME - PW CAPITAL 3,929 5,100 2,000 1,583 2,000 2,000 2,000 2,000 2,000 25-000-48-00-4855 MISCELLANEOUS INCOME - PARK CAPITAL 74 - - - - - - - - 25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL 3,475 5,990 - - - - - - - 25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL 44,171 - - - - - - - - 25-000-49-00-4922 SALE OF CAPITAL ASSETS - PARK CAPITAL 800 248,172 - - - - - - - Revenue 528,026 637,389 329,845 390,549 237,311 166,978 166,546 170,812 191,123 Police Capital 25-205-54-00-5405 BUILD PROGRAM 9,750 2,700 - - - - - - - 25-205-54-00-5406 RENEW PROGRAM 450 - - - - - - - - 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 5,517 760 8,000 8,570 8,750 8,750 8,750 8,750 8,750 25-205-60-00-6060 EQUIPMENT 2,369 - 27,300 27,300 5,000 5,000 - - - 25-205-60-00-6070 194,750 141,832 165,000 154,486 55,000 55,000 55,000 55,000 55,000 212,836 145,292 200,300 190,356 68,750 68,750 63,750 63,750 63,750 General Government Capital 25-212-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 34,411 11,578 16,146 20,412 37,897 25-212-60-00-6070 - - - - 40,000 - - - - - - - - 74,411 11,578 16,146 20,412 37,897 INVESTMENT EARNINGS - PARK CAPITAL ELECTRONIC CITATION FEES VEHICLES SEIZED VEHICLE PROCEEDS DUI FINES VEHICLES 74 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works Capital 25-215-54-00-5405 BUILD PROGRAM 32,510 25,950 - - - - - - - 25-215-54-00-5406 RENEW PROGRAM 1,200 - - - - - - - - 25-215-54-00-5448 FILING FEES 1,901 294 1,750 245 1,750 1,750 1,750 1,750 1,750 25-215-56-00-5620 OPERATING SUPPLIES - - 2,000 1,583 2,000 2,000 2,000 2,000 2,000 25-215-60-00-6060 EQUIPMENT 15,084 24,098 7,400 7,400 7,000 7,000 7,000 7,000 14,000 25-215-60-00-6070 169,807 44,424 45,000 45,000 - - - - - 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 39,638 41,430 43,303 43,303 45,261 47,307 49,446 51,682 54,018 25-215-92-00-8050 INTEREST PAYMENT 31,177 29,385 27,512 27,512 25,554 23,508 21,369 19,134 16,797 291,317 165,581 126,965 125,043 81,565 81,565 81,565 81,566 88,565 Parks & Recreation Capital 25-225-54-00-5405 BUILD PROGRAM 1,150 50 - - - - - - - 25-225-54-00-5406 RENEW PROGRAM 75 - - - - - - - - 25-225-54-00-5462 PROFESSIONAL SERVICES - 1,772 - - - - - - - 25-225-60-00-6020 BUILDINGS & STRUCTURES - - 250,441 - - - - - - 25-225-60-00-6060 EQUIPMENT 78,936 53,908 - 20,000 50,000 - - - - 25-225-60-00-6068 TRAIL IMPROVEMENTS 20,347 - - - - - - - - 25-225-60-00-6070 VEHICLES 24,882 - 20,000 19,903 - - - - - 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 1,242 1,298 1,357 1,357 1,418 1,482 1,549 1,619 1,692 25-225-92-00-8050 INTEREST PAYMENT 977 921 862 862 801 737 670 599 526 127,609 57,949 272,660 42,122 52,219 2,219 2,219 2,218 2,218 Expenditures 631,762 368,822 599,925 357,521 276,945 164,112 163,680 167,946 192,430 Surplus(Deficit)(103,736) 268,567 (270,080) 33,028 (39,634) 2,866 2,866 2,866 (1,307) - - - - - - - - - - - - - - - - - - - - - - 6,435 5,870 5,305 4,739 - 1,841 270,407 - 303,435 257,366 260,797 264,228 267,660 271,092 Fund Balance 1,841 270,407 - 303,435 263,801 266,667 269,533 272,399 271,092 Fund Balance - General Government Fund Balance - Public Works Capital Fund Balance - Parks & Rec Capital Fund Balance - Police Capital VEHICLES 75 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 164,852 47,070 - - - - - - - Licenses & Permits 14,281 7,015 5,000 6,500 6,000 6,000 6,000 6,000 6,000 Investment Earnings 11 - - - - - - - - Other Financing Sources 127,243 266,979 315,225 313,725 318,725 318,025 317,225 323,375 324,075 Total Revenue 306,387 321,064 320,225 320,225 324,725 324,025 323,225 329,375 330,075 Expenditures Contractual Services 3,979 914 475 475 475 475 475 475 475 Debt Service 310,250 320,150 319,750 319,750 324,250 323,550 322,750 328,900 329,600 Total Expenditures 314,229 321,064 320,225 320,225 324,725 324,025 323,225 329,375 330,075 Surplus (Deficit)(7,842) - - - - - - - - Ending Fund Balance - - - - - - - - - Debt Service Fund (42) The Debt Service Fund accumulates monies for payment of the 2014B bonds, which refinanced the 2005A bonds. The 2005A bonds were originally issued to finance road improvement projects. $0 $0 $0 $0 $0 $0 ThousandsFund Balance 76 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - 42 42-000-40-00-4000 PROPERTY TAXES - 2014B BOND 164,852 47,070 - - - - - - - 42-000-42-00-4208 RECAPTURE FEES - WATER & SEWER 10,777 6,577 5,000 6,500 6,000 6,000 6,000 6,000 6,000 42-000-42-00-4216 BUILD PROGRAM PERMITS 3,466 425 - - - - - - - 42-000-42-00-4224 RENEW PROGRAM 38 13 - - - - - - - 42-000-45-00-4500 INVESTMENT EARNINGS 11 - - - - - - - - 42-000-49-00-4901 TRANSFER FROM GENERAL 127,243 266,979 315,225 313,725 318,725 318,025 317,225 323,375 324,075 Revenue 306,387 321,064 320,225 320,225 324,725 324,025 323,225 329,375 330,075 42-420-54-00-5405 BUILD PROGRAM 3,466 425 - - - - - - - 42-420-54-00-5406 RENEW PROGRAM 38 13 - - - - - - - 42-420-54-00-5498 PAYING AGENT FEES 475 476 475 475 475 475 475 475 475 2014B Refunding Bond 42-420-79-00-8000 PRINCIPAL PAYMENT 255,000 270,000 275,000 275,000 285,000 290,000 295,000 310,000 320,000 42-420-79-00-8050 INTEREST PAYMENT 55,250 50,150 44,750 44,750 39,250 33,550 27,750 18,900 9,600 Expenditures 314,229 321,064 320,225 320,225 324,725 324,025 323,225 329,375 330,075 Surplus(Deficit)(7,842) - - - - - - - - Fund Balance - - - - - - - - - 77 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Licenses & Permits 162,468 171,840 - - - - - - - Charges for Service3,461,906 3,955,944 4,088,800 4,356,416 4,326,486 4,458,446 4,627,759 4,805,536 4,992,202 Investment Earnings5,492 9,729 5,000 10,500 7,000 3,000 3,000 5,000 10,000 Reimbursements4,605 27,256 - 200 - - - - - Miscellaneous57,261 60,865 58,582 61,051 62,491 63,741 65,016 66,316 67,642 Other Financing Sources4,369,998 6,325,992 145,385 138,949 142,541 178,516 178,757 179,968 177,595 Total Revenue8,061,730 10,551,626 4,297,767 4,567,116 4,538,518 4,703,703 4,874,532 5,056,820 5,247,439 ExpensesSalaries376,019 390,595 430,549 421,000 441,121 453,545 466,341 479,521 493,097 Water Fund (51)The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. Salaries376,019 390,595 430,549 421,000 441,121 453,545 466,341 479,521 493,097 Benefits218,947 235,050 266,965 249,501 268,146 285,846 304,877 325,318 347,226 Contractual Services887,201 827,278 886,366 717,206 734,523 768,049 776,188 797,324 809,201 Supplies266,102 326,045 323,013 334,570 354,448 364,781 375,630 387,021 398,982 Capital Outlay1,069,736 3,499,902 807,937 1,020,244 1,506,756 1,156,756 827,544 613,544 420,848 Debt Service1,147,429 1,449,609 1,344,749 1,344,749 1,532,837 2,361,500 2,305,935 1,815,830 1,654,108 Other Financing Uses- 6,193,291 1,098,924 1,015,982 - - - - - Total Expenses3,965,434 12,921,770 5,158,503 5,103,252 4,837,831 5,390,477 5,056,515 4,418,558 4,123,462 Surplus (Deficit)4,096,296 (2,370,144) (860,736) (536,136) (299,313) (686,774) (181,983) 638,262 1,123,977 Ending Fund Balance Equivalent 5,196,289 2,826,144 2,285,570 2,290,008 1,990,695 1,303,921 1,121,938 1,760,200 2,884,177 131.04% 21.87% 44.31% 44.87% 41.15% 24.19% 22.19% 39.84% 69.95%$0 $2,000 $4,000 $6,000 ThousandsFund Balance Equivalent$0 $2,000 $4,000 $6,000 ThousandsFund Balance Equivalent78 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Water - 51 51-000-42-00-4216 BUILD PROGRAM PERMITS 162,468 171,840 - - - - - - - 51-000-44-00-4424 WATER SALES 2,463,058 2,952,074 2,956,000 3,105,000 3,105,000 3,260,250 3,423,263 3,594,425 3,774,145 51-000-44-00-4425 BULK WATER SALES (6,660) 5,250 5,000 2,000 5,000 5,000 5,000 5,000 5,000 51-000-44-00-4426 LATE PENALTIES - WATER 101,208 104,425 105,000 120,000 120,000 126,000 132,300 138,915 145,861 51-000-44-00-4430 WATER METER SALES 38,102 66,280 50,000 75,000 58,206 53,356 53,356 53,356 53,356 51-000-44-00-4440 WATER INFRASTRUCTURE FEE 717,028 734,552 725,000 745,000 745,000 745,000 745,000 745,000 745,000 51-000-44-00-4450 WATER CONNECTION FEES 149,170 93,363 247,800 309,416 293,280 268,840 268,840 268,840 268,840 51-000-45-00-4500 5,492 9,729 5,000 10,500 7,000 3,000 3,000 5,000 10,000 51-000-46-00-4690 REIMB - MISCELLANEOUS 4,605 27,256 - 200 - - - - - 51-000-48-00-4820 RENTAL INCOME 56,888 60,495 58,582 61,051 62,491 63,741 65,016 66,316 67,642 51-000-48-00-4850 MISCELLANEOUS INCOME 373 370 - - - - - - - 51-000-49-00-4900 BOND PROCEEDS 4,100,000 - - - - - - - - 51-000-49-00-4902 BOND ISSUANCE - 5,800,000 - - - - - - - 51-000-49-00-4903 PREMIUM ON BOND ISSUANCE 193,723 449,023 - - - - - - - 51-000-49-00-4910 SALE OF CAPITAL ASSETS - 1,894 - - - - - - - 51-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL - - 71,510 65,074 64,866 104,641 103,632 104,293 103,945 51-000-49-00-4952 TRANSFER FROM SEWER 76,275 75,075 73,875 73,875 77,675 73,875 75,125 75,675 73,650 Revenue 8,061,730 10,551,626 4,297,767 4,567,116 4,538,518 4,703,703 4,874,532 5,056,820 5,247,439 Water Operations 51-510-50-00-5010 SALARIES & WAGES 365,077 375,148 388,749 391,000 414,121 426,545 439,341 452,521 466,097 51-510-50-00-5015 PART-TIME SALARIES 3,611 5,530 29,800 18,000 15,000 15,000 15,000 15,000 15,000 51-510-50-00-5020 OVERTIME 7,331 9,917 12,000 12,000 12,000 12,000 12,000 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 40,267 41,132 43,749 43,000 45,526 48,152 51,002 54,070 57,324 51-510-52-00-5214 FICA CONTRIBUTION 27,354 28,326 31,730 31,000 32,370 33,341 34,341 35,371 36,432 51-510-52-00-5216 GROUP HEALTH INSURANCE 113,806 127,757 148,964 136,852 148,695 160,591 173,438 187,313 202,298 51-510-52-00-5222 GROUP LIFE INSURANCE 777 705 705 705 712 719 726 733 740 51-510-52-00-5223 DENTAL INSURANCE 8,712 9,147 9,605 8,808 9,249 9,711 10,197 10,707 11,242 51-510-52-00-5224 VISION INSURANCE 1,131 1,131 1,165 1,218 1,254 1,292 1,331 1,371 1,412 51-510-52-00-5230 UNEMPLOYMENT INSURANCE 1,785 1,148 2,000 1,182 2,000 2,000 2,000 2,000 2,000 51-510-52-00-5231 LIABILITY INSURANCE 25,115 25,704 29,047 26,736 28,340 30,040 31,842 33,753 35,778 51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 108,154 108,154 111,629 114,978 118,427 121,980 125,639 51-510-54-00-5402 BOND ISSUANCE COSTS 40,456 55,732 - - - - - - - 51-510-54-00-5405 BUILD PROGRAM 162,468 171,840 - - - - - - - 51-510-54-00-5412 TRAINING & CONFERENCES 3,072 3,178 6,500 6,500 6,500 6,500 6,500 6,500 6,500 51-510-54-00-5415 TRAVEL & LODGING 1,193 2,123 1,600 1,600 2,000 2,000 2,000 2,000 2,000 INVESTMENT EARNINGS 79 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 51-510-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 2,627 827 2,257 486 3,190 51-510-54-00-5426 PUBLISHING & ADVERTISING 211 605 1,000 - 500 500 500 500 500 51-510-54-00-5429 WATER SAMPLES 6,842 7,607 12,000 10,000 10,000 10,000 10,000 10,000 10,000 51-510-54-00-5430 PRINTING & DUPLICATING 2,679 2,405 3,000 3,000 3,250 3,250 3,250 3,250 3,250 51-510-54-00-5440 TELECOMMUNICATIONS 24,715 30,807 30,000 30,000 30,000 30,000 30,000 30,000 30,000 51-510-54-00-5445 TREATMENT FACILITY SERVICES 113,208 143,204 120,000 120,000 145,000 145,000 145,000 145,000 145,000 51-510-54-00-5448 FILING FEES 3,753 2,058 5,000 4,000 4,000 4,000 4,000 4,000 4,000 51-510-54-00-5452 POSTAGE & SHIPPING 18,206 16,838 19,000 19,000 19,000 19,000 19,000 19,000 19,000 51-510-54-00-5460 DUES & SUBSCRIPTIONS 1,080 1,603 1,600 1,600 1,800 1,800 1,800 1,800 1,800 51-510-54-00-5462 PROFESSIONAL SERVICES 47,595 39,025 45,000 45,000 45,000 45,000 45,000 45,000 45,000 51-510-54-00-5465 ENGINEERING SERVICES 187,840 46,960 200,000 40,000 15,000 30,000 15,000 15,000 - 51-510-54-00-5466 LEGAL SERVICES - - 2,000 - - - - - - 51-510-54-00-5480 UTILITIES 239,114 256,914 270,300 270,300 286,518 303,709 321,932 341,248 361,723 51-510-54-00-5483 JULIE SERVICES 4,300 7,849 6,500 6,500 3,000 3,000 3,000 3,000 3,000 51-510-54-00-5485 RENTAL & LEASE PURCHASE 464 423 750 1,000 1,000 1,000 1,000 1,000 1,000 51-510-54-00-5488 OFFICE CLEANING - - 4,167 1,164 1,199 1,235 1,272 1,310 1,349 51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES 14,551 8,862 15,000 15,000 12,000 12,000 12,000 12,000 12,000 51-510-54-00-5495 OUTSIDE REPAIR & MAINTENCE 6,994 15,096 25,000 25,000 25,000 25,000 25,000 25,000 25,000 51-510-54-00-5498 PAYING AGENT FEES 2,241 1,415 2,295 1,888 2,000 1,750 1,750 1,750 1,750 51-510-54-00-5499 BAD DEBT 6,219 12,734 7,500 7,500 7,500 7,500 7,500 7,500 7,500 51-510-56-00-5600 WEARING APPAREL 5,194 4,264 4,200 4,500 5,100 5,100 5,100 5,100 5,100 51-510-56-00-5620 OPERATING SUPPLIES 5,993 7,744 15,000 7,500 7,500 7,500 7,500 7,500 7,500 51-510-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 1,082 699 5,000 2,500 2,500 2,500 2,500 2,500 2,500 51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 1,144 4,447 2,000 2,000 4,000 4,000 4,000 4,000 4,000 51-510-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 641 850 2,000 170 - - - - - 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 151,829 173,204 181,913 175,000 183,750 192,938 202,585 212,714 223,350 51-510-56-00-5640 REPAIR & MAINTENANCE 12,970 19,307 20,000 20,000 27,500 27,500 27,500 27,500 27,500 51-510-56-00-5664 METERS & PARTS 72,039 97,378 70,000 100,000 100,000 100,000 100,000 100,000 100,000 51-510-56-00-5665 JULIE SUPPLIES 1,272 3,669 1,500 1,500 1,200 1,200 1,200 1,200 1,200 51-510-56-00-5695 GASOLINE 13,938 14,483 21,400 21,400 22,898 24,043 25,245 26,507 27,832 51-510-60-00-6011 PROPERTY ACQUISITION - - - - 200,000 200,000 200,000 - - 51-510-60-00-6022 WELL REHABILITATIONS 128,876 174,197 203,000 246,954 257,500 - - - - 51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM 259,341 316,911 250,000 290,356 250,000 250,000 250,000 250,000 250,000 51-510-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 10,000 26,676 4,212 4,212 - - - 51-510-60-00-6060 EQUIPMENT - 3,248 10,000 10,000 5,000 355,000 5,000 5,000 5,000 51-510-60-00-6066 RTE 71 WATERMAIN REPLACEMENT 15,955 24,195 14,580 47,935 533,500 - - - - 51-510-60-00-6070 VEHICLES - 65,710 - - 50,000 - 50,000 - 100,000 51-510-60-00-6079 ROUTE 47 EXPANSION 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 65,848 80 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 51-510-60-00-6081 CATION EXCHANGE MEDIA REPLACEMENT - - - - 9,000 150,000 125,000 161,000 - 51-510-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS 468,020 2,718,097 122,813 200,779 - - - - - 2015A Bond 51-510-77-00-8000 PRINCIPAL PAYMENT - 73,543 113,987 113,987 117,664 290,483 297,837 312,545 323,576 51-510-77-00-8050 INTEREST PAYMENT - 228,066 161,053 161,053 156,493 151,787 140,167 128,254 115,752 Debt Service - 2007A Bond 51-510-83-00-8000 PRINCIPAL PAYMENT 15,000 15,000 - - - - - - - 51-510-83-00-8050 INTEREST PAYMENT 121,793 121,163 - - - - - - - Debt Service - 2016 Refunding Bond 51-510-85-00-8000 PRINCIPAL PAYMENT - - 430,000 430,000 470,000 1,470,000 1,475,000 1,040,000 915,000 51-510-85-00-8050 INTEREST PAYMENT - - 249,629 249,629 195,250 176,450 117,650 58,650 27,450 Debt Service - 2003 Debt Certificates 51-510-86-00-8000 PRINCIPAL PAYMENT 100,000 100,000 100,000 100,000 300,000 - - - - 51-510-86-00-8050 INTEREST EXPENSE 25,450 21,450 17,300 17,300 13,050 - - - - Debt Service - 2006A Refunding Debt Certificates 51-510-87-00-8000 PRINCIPAL PAYMENT 435,000 460,000 - - - - - - - 51-510-87-00-8050 INTEREST EXPENSE 172,606 155,206 - - - - - - - Debt Service - IEPA Loan L17-156300 51-510-89-00-8000 PRINCIPAL PAYMENT 94,544 96,923 99,361 99,361 101,860 104,423 107,050 109,743 112,503 51-510-89-00-8050 INTEREST EXPENSE 30,486 28,108 25,669 25,669 23,170 20,607 17,981 15,288 12,527 Debt Service - 2014C Refunding Bond 51-510-94-00-8000 PRINCIPAL PAYMENT 120,000 120,000 120,000 120,000 130,000 125,000 130,000 135,000 135,000 51-510-94-00-8050 INTEREST PAYMENT 32,550 30,150 27,750 27,750 25,350 22,750 20,250 16,350 12,300 51-510-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - 1,098,924 1,015,982 - - - - - 51-510-99-00-9960 PAYMENT TO ESCROW AGENT - 6,193,291 - - - - - - - Expenses 3,965,434 12,921,770 5,158,503 5,103,252 4,837,831 5,390,477 5,056,515 4,418,558 4,123,462 Surplus(Deficit)4,096,296 (2,370,144) (860,736) (536,136) (299,313) (686,774) (181,983) 638,262 1,123,977 Fund Balance Equiv 5,196,289 2,826,144 2,285,570 2,290,008 1,990,695 1,303,921 1,121,938 1,760,200 2,884,177 131.04%21.87%44.31%44.87%41.15%24.19%22.19%39.84%69.95% 81 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Licenses & Permits 77,350 105,392 - - - - - - - Charges for Service1,312,456 1,286,891 1,266,026 1,546,883 1,558,658 1,565,336 1,594,050 1,623,626 1,654,089 Investment Earnings1,193 3,899 1,250 14,500 1,250 1,250 1,250 1,250 - Reimbursements1,264 8,149 - - - - - - - Other Financing Sources1,134,654 1,134,052 1,137,166 1,137,166 856,583 609,088 586,749 994,479 1,135,964 Total Revenue2,526,917 2,538,383 2,404,442 2,698,549 2,416,491 2,175,674 2,182,049 2,619,355 2,790,053 ExpensesSalaries205,371 212,574 223,555 222,305 234,507 241,512 248,727 256,159 263,814 Benefits104,560 105,974 115,847 115,319 117,353 124,670 131,851 139,514 147,694 Sewer Fund (52)The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems.Contractual Services177,716 170,831 152,882 153,781 139,140 140,627 145,496 147,915 149,147 Supplies38,924 38,912 54,908 45,808 51,080 51,650 52,774 53,954 55,193 Capital Outlay284,509 228,131 272,435 218,765 465,017 326,017 259,015 514,015 219,672 Developer Commitments32,890 33,872 34,888 34,888 35,938 30,076 - - - Debt Service1,865,399 1,865,857 1,877,110 1,877,110 1,880,265 1,352,307 1,300,798 1,300,780 1,299,024 Other Financing Uses76,275 75,075 73,875 73,875 77,675 73,875 75,125 75,675 73,650 Total Expenses2,785,644 2,731,226 2,805,500 2,741,851 3,000,975 2,340,734 2,213,786 2,488,012 2,208,194 Surplus (Deficit)(258,727) (192,843) (401,058) (43,302) (584,484) (165,060) (31,737) 131,343 581,859 Ending Fund Balance Equivalent 1,570,874 1,378,030 913,772 1,334,728 750,244 585,184 553,447 684,790 1,266,649 56.39% 50.45% 32.57% 48.68% 25.00% 25.00% 25.00% 27.52% 57.36%$0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent$0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent82 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sewer - 52 52-000-42-00-4216 BUILD PROGRAM PERMITS 76,600 104,700 - - - - - - - 52-000-42-00-4224 RENEW PROGRAM PERMITS 750 692 - - - - - - - 52-000-44-00-4435 SEWER MAINTENANCE FEES 821,802 868,488 882,526 900,000 929,258 957,136 985,850 1,015,426 1,045,889 52-000-44-00-4440 SEWER INFRASTRUCTURE FEE 345,416 354,171 345,000 360,000 360,000 360,000 360,000 360,000 360,000 52-000-44-00-4455 SW CONNECTION FEES - OPERATIONS 15,200 23,100 15,000 98,000 38,400 35,200 35,200 35,200 35,200 52-000-44-00-4456 SW CONNECTION FEES - CAPITAL 114,750 25,909 10,000 172,000 216,000 198,000 198,000 198,000 198,000 52-000-44-00-4462 LATE PENALTIES - SEWER 13,740 13,746 13,500 15,000 15,000 15,000 15,000 15,000 15,000 52-000-44-00-4465 RIVER CROSSING FEES 1,548 1,477 - 1,883 - - - - - 52-000-45-00-4500 1,193 3,899 1,250 14,500 1,250 1,250 1,250 1,250 - 52-000-46-00-4690 1,264 8,149 - - - - - - - 52-000-49-00-4901 TRANSFER FROM GENERAL 1,134,654 1,134,052 1,137,166 1,137,166 856,583 609,088 586,749 994,479 1,135,964 Revenue 2,526,917 2,538,383 2,404,442 2,698,549 2,416,491 2,175,674 2,182,049 2,619,355 2,790,053 Sewer Operations 52-520-50-00-5010 SALARIES & WAGES 205,240 212,553 221,555 221,555 233,507 240,512 247,727 255,159 262,814 52-520-50-00-5020 OVERTIME 131 21 2,000 750 1,000 1,000 1,000 1,000 1,000 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 22,403 22,899 24,405 24,405 25,054 26,408 27,200 28,016 28,857 52-520-52-00-5214 FICA CONTRIBUTION 15,474 15,904 16,613 17,100 17,311 17,830 18,365 18,916 19,483 52-520-52-00-5216 GROUP HEALTH INSURANCE 48,364 48,457 54,530 54,530 54,286 58,629 63,319 68,385 73,856 52-520-52-00-5222 GROUP LIFE INSURANCE 409 371 371 371 375 379 383 387 391 52-520-52-00-5223 DENTAL INSURANCE 4,159 4,367 4,585 4,240 4,451 4,674 4,908 5,153 5,411 52-520-52-00-5224 VISION INSURANCE 552 552 568 594 612 630 649 668 688 52-520-52-00-5230 UNEMPLOYMENT INSURANCE 941 478 1,000 622 1,000 1,000 1,000 1,000 1,000 52-520-52-00-5231 LIABILITY INSURANCE 12,258 12,946 13,775 13,457 14,264 15,120 16,027 16,989 18,008 52-520-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 38,925 38,925 40,176 41,381 42,622 43,901 45,218 52-520-54-00-5405 BUILD PROGRAM 76,600 104,700 - - - - - - - 52-520-54-00-5406 RENEW PROGRAM 750 692 - - - - - - - 52-520-54-00-5412 TRAINING & CONFERENCES 1,515 1,703 3,300 3,300 2,500 2,500 2,500 2,500 2,500 52-520-54-00-5415 TRAVEL & LODGING 1,232 2,681 2,000 2,000 2,000 2,000 2,000 2,000 2,000 52-520-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 263 - 2,257 1,944 319 52-520-54-00-5430 PRINTING & DUPLICATING 1,265 1,133 1,500 1,500 1,500 1,500 1,500 1,500 1,500 52-520-54-00-5440 TELECOMMUNICATIONS 2,398 2,411 2,500 8,800 9,000 9,000 9,000 9,000 9,000 52-520-54-00-5444 LIFT STATION SERVICES 5,898 648 30,000 30,000 10,000 10,000 10,000 10,000 10,000 52-520-54-00-5462 PROFESSIONAL SERVICES 8,615 14,772 16,000 18,000 18,000 18,000 18,000 18,000 18,000 52-520-54-00-5480 UTILITIES 19,100 17,660 22,260 20,000 21,200 22,472 23,820 25,249 26,764 52-520-54-00-5483 JULIE SERVICES - - - - 3,000 3,000 3,000 3,000 3,000 REIMB - MISCELLANEOUS INVESTMENT EARNINGS 83 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 52-520-54-00-5485 RENTAL & LEASE PURCHASE 766 423 1,000 1,000 1,000 1,000 1,000 1,000 1,000 52-520-54-00-5488 OFFICE CLEANING - - 4,167 729 751 774 797 821 846 52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 5,437 8,549 10,000 10,000 10,000 10,000 10,000 10,000 10,000 52-520-54-00-5495 OUTSIDE REPAIR & MAINTENCE 51,366 11,924 16,000 16,000 16,000 16,000 16,000 16,000 16,000 52-520-54-00-5498 PAYING AGENT FEES 1,277 1,542 2,980 1,277 1,500 750 750 750 750 52-520-54-00-5499 BAD DEBT 1,497 1,993 2,250 2,250 2,250 2,250 2,250 2,250 2,250 52-520-56-00-5600 WEARING APPAREL 3,441 2,791 3,308 3,308 3,980 3,980 3,980 3,980 3,980 52-520-56-00-5610 OFFICE SUPPLIES 569 465 1,000 1,000 1,000 1,000 1,000 1,000 1,000 52-520-56-00-5613 LIFT STATION MAINTENANCE 5,584 3,604 8,000 8,000 8,000 8,000 8,000 8,000 8,000 52-520-56-00-5620 OPERATING SUPPLIES 6,621 5,868 5,500 5,500 6,500 6,000 6,000 6,000 6,000 52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 2,697 3,590 2,000 2,000 2,000 2,000 2,000 2,000 2,000 52-520-56-00-5630 SMALL TOOLS & EQUIPMENT 1,848 3,658 2,500 1,000 2,000 2,000 2,000 2,000 2,000 52-520-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,270 1,200 - - - - - - 52-520-56-00-5640 REPAIR & MAINTENANCE 4,290 3,708 10,000 5,000 5,000 5,000 5,000 5,000 5,000 52-520-56-00-5665 JULIE SUPPLIES - - - - 1,200 1,200 1,200 1,200 1,200 52-520-56-00-5695 GASOLINE 13,874 13,958 21,400 20,000 21,400 22,470 23,594 24,774 26,013 52-520-60-00-6001 SCADA SYSTEM - - - - - - - 205,000 - 52-520-60-00-6025 ROAD TO BETTER ROADS PROGRAM 225,494 162,427 200,000 154,447 200,000 200,000 200,000 200,000 200,000 52-520-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 10,000 1,096 17,002 17,002 - - - 52-520-60-00-6060 EQUIPMENT - 1,014 - - - - - - - 52-520-60-00-6066 RTE 71 SANITARY SEWER REPLACEMENT - 5,675 3,420 4,207 189,000 - - - - 52-520-60-00-6070 VEHICLES - - - - - 50,000 - 50,000 - 52-520-60-00-6079 ROUTE 47 EXPANSION 59,015 59,015 59,015 59,015 59,015 59,015 59,015 59,015 19,672 52-520-75-00-7500 LENNAR - RAINTREE SEWER RECPATURE 32,890 33,872 34,888 34,888 35,938 30,076 - - - Debt Service - 2004B Bond 52-520-84-00-8000 PRINCIPAL PAYMENT 395,000 410,000 435,000 435,000 455,000 - - - - 52-520-84-00-8050 INTEREST EXPENSE 65,825 52,000 35,600 35,600 18,200 - - - - Debt Service - 2003A IRBB Debt Certificates 52-520-90-00-8000 PRINCIPAL PAYMENT 110,000 115,000 120,000 120,000 130,000 135,000 140,000 150,000 155,000 52-520-90-00-8050 INTEREST EXPENSE 52,870 47,755 42,293 42,293 36,233 29,668 22,850 15,710 8,060 Debt Service - 2011 Refunding Bond 52-520-92-00-8000 PRINCIPAL PAYMENT 715,000 745,000 780,000 780,000 810,000 845,000 885,000 920,000 960,000 52-520-92-00-8050 INTEREST EXPENSE 419,654 389,052 357,166 357,166 323,782 289,114 252,948 215,070 175,964 84 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - IEPA Loan L17-115300 52-520-96-00-8000 PRINCIPAL PAYMENT 95,821 98,353 100,952 100,952 103,619 52,832 - - - 52-520-96-00-8050 INTEREST EXPENSE 11,229 8,697 6,099 6,099 3,431 693 - - - 52-520-99-00-9951 TRANSFER TO WATER 76,275 75,075 73,875 73,875 77,675 73,875 75,125 75,675 73,650 Expenses 2,785,644 2,731,226 2,805,500 2,741,851 3,000,975 2,340,734 2,213,786 2,488,012 2,208,194 Surplus(Deficit)(258,727) (192,843) (401,058) (43,302) (584,484) (165,060) (31,737) 131,343 581,859 Fund Balance Equiv 1,570,874 1,378,030 913,772 1,334,728 750,244 585,184 553,447 684,790 1,266,649 56.39%50.45%32.57%48.68%25.00%25.00%25.00%27.52%57.36% 85 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Intergovernmental - 15,711 - - 702,474 - - - - Licenses & Permits 3,570 1,103 - - - - - - - Land Cash Contributions 121,962 47,753 88,000 205,796 11,639 11,638 - - - Reimbursements - 63,796 - 5,466 - - - - - Other Financing Sources - 2,500 2,500 2,500 - - - - - Total Revenue 125,532 130,863 90,500 213,762 714,113 11,638 - - - Expenditures Contractual Services 3,570 1,103 - - - - - - - Capital Outlay 27,074 91,762 362,355 650,831 465,000 50,000 - - 24,000 Total Expenditures 30,644 92,865 362,355 650,831 465,000 50,000 - - 24,000 Surplus (Deficit)94,888 37,998 (271,855) (437,069) 249,113 (38,362) - - (24,000) Ending Fund Balance 212,318 250,318 56,726 (186,751) 62,362 24,000 24,000 24,000 - Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community’s recreation needs at a lower cost to the City. Land Cash Fund (72) ($300) ($200) ($100) $0 $100 $200 $300 ThousandsFund Balance 86 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Land Cash - 72 72-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - 5,514 - - 312,671 - - - - 72-000-41-00-4186 OSLAD GRANT - BRISTOL BAY - 10,197 - - 389,803 - - - - 72-000-42-00-4216 BUILD PROGRAM PERMITS 3,570 - - - - - - - - 72-000-42-00-4244 RENEW PROGRAM PERMITS - 1,103 - - - - - - - 72-000-46-00-4655 REIMB - GRANDE RESERVE PARK - 63,796 - 5,466 - - - - - 72-000-47-00-4703 AUTUMN CREEK 34,125 27,690 30,000 - - - - - - 72-000-47-00-4704 BLACKBERRY WOODS 9,659 7,955 6,000 16,000 - - - - - 72-000-47-00-4706 CALEDONIA - 2,013 - 32,000 11,639 11,638 - - - 72-000-47-00-4707 RIVER'S EDGE - - - 671 - - - - - 72-000-47-00-4708 COUNTRY HILLS 5,383 4,614 - 3,845 - - - - - 72-000-47-00-4709 SALEK - - - 3,213 - - - - - 72-000-47-00-4711 FOX HIGHLANDS DETENTION 1,406 - - - - - - - - 72-000-47-00-4713 PRESTWICK 67,600 - - - - - - - - 72-000-47-00-4720 WOODWORTH - 1,071 - - - - - - - 72-000-47-00-4722 GC HOUSING (ANTHONY'S PLACE)- - - 97,162 - - - - - 72-000-47-00-4723 WINDETT RIDGE - - 50,000 50,000 - - - - - 72-000-47-00-4736 BRIARWOOD 3,789 4,410 2,000 2,905 - - - - - 72-000-49-00-4910 SALE OF CAPITAL ASSETS - 2,500 2,500 2,500 - - - - - Revenue 125,532 130,863 90,500 213,762 714,113 11,638 - - - 72-720-54-00-5405 BUILD PROGRAM 3,570 1,103 - - - - - - - 72-720-60-00-6010 PARK IMPROVEMENTS - - - - 300,000 - - - - 72-720-60-00-6013 BEECHER PARK - - - - - - - - 24,000 72-720-60-00-6029 CALEDONIA PARK - - - - - 50,000 - - - 72-720-60-00-6032 MOSER HOLDING COSTS 12,000 8,612 - - - - - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - 10,197 183,783 360,000 50,000 - - - - 72-720-60-00-6045 RIVERFRONT PARK 5,362 9,864 178,572 285,000 40,000 - - - - 72-720-60-00-6046 GRANDE RESERVE PARK A 9,562 63,089 - 5,831 - - - - - 72-720-60-00-6047 GRANDE RESERVE PARK B 150 - - - - - - - - 72-720-60-00-6067 BLACKBERRY CREEK NATURE PRESERVE - - - - 25,000 - - - - 72-720-60-00-6069 WINDETT RIDGE PARK - - - - 50,000 - - - - Expenditures 30,644 92,865 362,355 650,831 465,000 50,000 - - 24,000 Surplus(Deficit)94,888 37,998 (271,855) (437,069) 249,113 (38,362) - - (24,000) Fund Balance 212,318 250,318 56,726 (186,751) 62,362 24,000 24,000 24,000 - 87 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected ProposedProjected Projected Projected ProjectedRevenue Intergovernmental - - - - 81,815 - - - - Charges for Service408,469 455,676 395,000 446,186 430,000 430,000 430,000 430,000 430,000 Investment Earnings369 328 350 500 500 500 500 500 500 Reimbursements12,890 3,002 - 174 - - - - - Miscellaneous219,704 209,970 196,000 232,319 201,000 201,000 201,000 201,000 201,000 Other Financing Sources1,076,831 1,118,638 1,308,583 1,308,583 1,295,515 1,500,217 1,560,499 1,621,624 1,696,724 This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas.Parks and Recreation Fund (79)Total Revenue1,718,263 1,787,614 1,899,933 1,987,762 2,008,830 2,131,717 2,191,999 2,253,124 2,328,224 ExpendituresSalaries723,194 805,190 903,518 883,460 972,772 997,066 1,022,088 1,047,861 1,074,407 Benefits325,538 365,079 453,922 401,188 450,688 472,479 502,298 534,270 568,519 Contractual Services252,132 311,346 274,720 330,131 294,214 289,099 288,960 290,754 302,243 Supplies474,172 360,884 345,151 407,618 386,735 369,511 370,325 371,180 372,078 Total Expenditures1,775,036 1,842,499 1,977,311 2,022,397 2,104,409 2,128,155 2,183,671 2,244,065 2,317,247 Surplus (Deficit)(56,773) (54,885) (77,378) (34,635) (95,579) 3,562 8,328 9,059 10,977 Ending Fund Balance500,762 445,875 296,597 411,240 315,661 319,223 327,551 336,610 347,587 28.21% 24.20% 15.00% 20.33% 15.00% 15.00% 15.00% 15.00% 15.00%$0 $200 $400 $600 ThousandsFund Balance$0 $200 $400 $600 ThousandsFund Balance88 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Parks and Recreation - 79 79-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - - - - 81,815 - - - - 79-000-44-00-4402 SPECIAL EVENTS 100,756 109,109 85,000 90,000 90,000 90,000 90,000 90,000 90,000 79-000-44-00-4403 CHILD DEVELOPMENT 110,861 135,445 120,000 140,000 130,000 130,000 130,000 130,000 130,000 79-000-44-00-4404 ATHLETICS & FITNESS 163,420 178,613 160,000 185,000 180,000 180,000 180,000 180,000 180,000 79-000-44-00-4441 CONCESSION REVENUE 33,432 32,509 30,000 31,186 30,000 30,000 30,000 30,000 30,000 79-000-45-00-4500 369 328 350 500 500 500 500 500 500 79-000-46-00-4690 REIMB - MISCELLANEOUS 12,890 3,002 - 174 - - - - - 79-000-48-00-4820 RENTAL INCOME 50,921 53,345 50,000 55,000 55,000 55,000 55,000 55,000 55,000 79-000-48-00-4825 PARK RENTALS 19,602 13,221 15,000 20,163 15,000 15,000 15,000 15,000 15,000 79-000-48-00-4843 HOMETOWN DAYS 106,579 117,354 108,000 128,156 108,000 108,000 108,000 108,000 108,000 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 18,917 20,547 20,000 20,000 20,000 20,000 20,000 20,000 20,000 79-000-48-00-4850 MISCELLANEOUS INCOME 23,685 5,503 3,000 9,000 3,000 3,000 3,000 3,000 3,000 79-000-49-00-4901 TRANSFER FROM GENERAL 1,076,831 1,118,638 1,308,583 1,308,583 1,295,515 1,500,217 1,560,499 1,621,624 1,696,724 Revenue 1,718,263 1,787,614 1,899,933 1,987,762 2,008,830 2,131,717 2,191,999 2,253,124 2,328,224 Parks Department 79-790-50-00-5010 SALARIES & WAGES 387,634 425,198 459,839 457,000 485,686 500,257 515,265 530,723 546,645 79-790-50-00-5015 PART-TIME SALARIES 24,382 35,251 45,000 45,000 50,000 50,000 50,000 50,000 50,000 79-790-50-00-5020 OVERTIME 1,884 2,091 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 41,923 46,256 52,224 51,800 54,010 54,928 56,576 58,273 60,022 79-790-52-00-5214 FICA CONTRIBUTION 30,890 34,143 37,601 37,000 39,814 41,008 42,238 43,505 44,810 79-790-52-00-5216 GROUP HEALTH INSURANCE 102,203 119,781 163,947 137,906 164,494 177,654 191,866 207,215 223,792 79-790-52-00-5222 GROUP LIFE INSURANCE 790 884 808 900 789 797 805 813 821 79-790-52-00-5223 DENTAL INSURANCE 7,978 8,353 10,883 9,700 11,311 11,877 12,471 13,095 13,750 79-790-52-00-5224 VISION INSURANCE 947 1,002 1,250 1,325 1,501 1,546 1,592 1,640 1,689 79-790-54-00-5412 TRAINING & CONFERENCES 2,136 4,410 7,000 4,500 7,000 7,000 7,000 7,000 7,000 79-790-54-00-5415 TRAVEL & LODGING 85 807 3,000 500 3,000 3,000 3,000 3,000 3,000 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - 53,908 - 70,000 - - - - - 79-790-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 5,200 662 - 1,458 7,082 79-790-54-00-5440 TELECOMMUNICATIONS 5,312 6,278 6,000 6,000 6,500 6,500 6,500 6,500 6,500 79-790-54-00-5462 PROFESSIONAL SERVICES 7,206 2,461 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-790-54-00-5466 LEGAL SERVICES 5,415 663 6,000 6,000 6,000 6,000 6,000 6,000 6,000 79-790-54-00-5485 RENTAL & LEASE PURCHASE 2,461 2,334 2,500 5,000 2,500 2,500 2,500 2,500 2,500 79-790-54-00-5488 OFFICE CLEANING - - 6,250 2,718 2,800 2,884 2,971 3,060 3,152 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 36,800 22,411 50,000 25,000 50,000 50,000 50,000 50,000 50,000 79-790-56-00-5600 WEARING APPAREL 5,759 5,344 5,441 5,441 6,220 6,220 6,220 6,220 6,220 INVESTMENT EARNINGS 89 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-790-56-00-5620 OPERATING SUPPLIES 147,028 23,577 25,300 28,000 25,000 25,000 25,000 25,000 25,000 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 5,518 1,576 4,500 4,500 6,000 6,000 6,000 6,000 6,000 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 2,000 2,000 2,000 20,000 2,000 2,000 2,000 2,000 79-790-56-00-5640 REPAIR & MAINTENANCE 64,517 69,160 56,000 62,000 66,000 66,000 66,000 66,000 66,000 79-790-56-00-5695 GASOLINE 11,694 12,439 12,840 13,500 14,445 15,167 15,925 16,721 17,557 894,562 880,327 964,383 981,790 1,034,270 1,043,000 1,075,929 1,112,723 1,155,540 Recreation Department 79-795-50-00-5010 SALARIES & WAGES 261,071 283,924 303,179 293,460 324,086 333,809 343,823 354,138 364,762 79-795-50-00-5015 PART-TIME SALARIES 6,537 9,989 25,000 18,000 30,000 30,000 30,000 30,000 30,000 79-795-50-00-5045 CONCESSION WAGES 7,549 7,891 15,000 11,000 15,000 15,000 15,000 15,000 15,000 79-795-50-00-5046 PRE-SCHOOL WAGES 23,902 30,091 37,500 36,000 40,000 40,000 40,000 40,000 40,000 79-795-50-00-5052 INSTRUCTORS WAGES 10,235 10,755 15,000 20,000 25,000 25,000 25,000 25,000 25,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 28,362 30,328 38,272 32,210 39,956 36,652 38,852 41,222 43,735 79-795-52-00-5214 FICA CONTRIBUTION 23,119 25,585 29,305 28,150 32,367 33,338 34,338 35,368 36,429 79-795-52-00-5216 GROUP HEALTH INSURANCE 83,005 91,187 111,170 94,513 98,427 106,301 114,805 123,989 133,908 79-795-52-00-5222 GROUP LIFE INSURANCE 618 396 529 447 594 600 606 612 618 79-795-52-00-5223 DENTAL INSURANCE 4,987 6,362 7,070 6,369 6,529 6,855 7,198 7,558 7,936 79-795-52-00-5224 VISION INSURANCE 716 802 863 868 896 923 951 980 1,009 79-795-54-00-5412 TRAINING & CONFERENCES 3,481 2,951 5,000 3,500 5,000 5,000 5,000 5,000 5,000 79-795-54-00-5415 TRAVEL & LODGING 354 1,028 3,000 500 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - 20,000 - - - - - - - 79-795-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 4,412 2,812 2,257 1,458 6,125 79-795-54-00-5426 PUBLISHING & ADVERTISING 49,207 52,018 50,000 51,000 55,000 55,000 55,000 55,000 55,000 79-795-54-00-5440 TELECOMMUNICATIONS 7,231 7,064 8,000 7,250 8,000 8,000 8,000 8,000 8,000 79-795-54-00-5447 SCHOLARSHIPS 121 - 2,500 1,250 2,500 2,500 2,500 2,500 2,500 79-795-54-00-5452 POSTAGE & SHIPPING 1,008 2,609 3,500 3,500 3,500 3,500 3,500 3,500 3,500 79-795-54-00-5460 DUES & SUBSCRIPTIONS 1,231 1,155 2,500 4,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5462 PROFESSIONAL SERVICES 94,757 101,289 90,500 115,000 100,000 100,000 100,000 100,000 100,000 79-795-54-00-5480 UTILITIES 10,596 11,976 12,720 12,720 13,483 14,292 15,150 16,059 17,023 79-795-54-00-5485 RENTAL & LEASE PURCHASE 3,019 1,808 4,000 2,500 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5488 OFFICE CLEANING - - 6,250 4,193 4,319 4,449 4,582 4,719 4,861 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 6,770 6,061 3,000 2,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5496 PROGRAM REFUNDS 14,942 10,115 - - - - - - - 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 94,845 96,287 100,000 108,177 100,000 100,000 100,000 100,000 100,000 79-795-56-00-5606 PROGRAM SUPPLIES 108,100 121,860 100,000 131,000 110,000 110,000 110,000 110,000 110,000 79-795-56-00-5607 CONCESSION SUPPLIES 19,299 14,926 18,000 17,000 18,000 18,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 2,212 2,325 3,000 3,000 3,000 3,000 3,000 3,000 3,000 90 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-795-56-00-5620 OPERATING SUPPLIES 11,373 9,240 15,000 30,000 15,000 15,000 15,000 15,000 15,000 79-795-56-00-5640 REPAIR & MAINTENANCE 1,009 1,230 2,000 2,000 2,000 2,000 2,000 2,000 2,000 79-795-56-00-5695 GASOLINE 818 920 1,070 1,000 1,070 1,124 1,180 1,239 1,301 880,474 962,172 1,012,928 1,040,607 1,070,139 1,085,155 1,107,742 1,131,342 1,161,707 Expenditures 1,775,036 1,842,499 1,977,311 2,022,397 2,104,409 2,128,155 2,183,671 2,244,065 2,317,247 Surplus(Deficit)(56,773) (54,885) (77,378) (34,635) (95,579) 3,562 8,328 9,059 10,977 Fund Balance 500,762 445,875 296,597 411,240 315,661 319,223 327,551 336,610 347,587 28.21%24.20%15.00%20.33%15.00%15.00%15.00%15.00%15.00% 91 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes 1,369,150 1,372,091 1,403,263 1,402,659 1,464,606 1,482,968 1,526,762 1,553,892 1,575,253 Intergovernmental 26,475 18,958 22,450 18,388 18,350 18,350 18,350 18,350 18,350 Fines & Forfeits 8,081 7,355 8,000 9,000 8,500 8,500 8,500 8,500 8,500 Charges for Service 9,191 10,208 10,000 13,300 11,000 11,000 11,000 11,000 11,000 Investment Earnings 559 1,594 800 2,000 1,750 1,550 1,400 1,300 1,200 Reimbursements - 2,141 - 691 - - - - - Miscellaneous5,240 7,099 5,500 6,750 6,750 6,750 6,750 6,750 6,750 Other Financing Sources25,928 24,044 26,440 23,793 25,179 26,645 28,199 29,846 31,592 Library Operations Fund (82)The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading.Total Revenue1,444,624 1,443,490 1,476,453 1,476,581 1,536,135 1,555,763 1,600,961 1,629,638 1,652,645 ExpendituresSalaries391,904 411,502 456,517 405,000 455,386 455,386 455,386 455,386 455,386 Benefits151,698 158,182 180,757 151,460 173,198 181,658 190,755 200,539 211,063 Contractual Services94,596 104,409 141,880 142,389 140,940 141,512 142,119 142,762 143,444 Supplies23,907 26,927 21,000 21,000 21,000 21,000 21,000 21,000 21,000 Debt Service749,846 752,771 760,396 760,396 792,101 797,013 827,088 840,225 847,313 Total Expenditures1,411,951 1,453,791 1,560,550 1,480,245 1,582,625 1,596,569 1,636,348 1,659,912 1,678,206 Surplus (Deficit)32,673 (10,301) (84,097) (3,664) (46,490) (40,806) (35,387) (30,274) (25,561) Ending Fund Balance499,355 489,057 396,472 485,393 438,903 398,097 362,710 332,436 306,875 35.37% 33.64% 25.41% 32.79% 27.73% 24.93% 22.17% 20.03% 18.29%Operational Fund Balance %75.42% 69.76% 49.55% 67.43% 55.52% 49.79% 44.82% 40.56% 36.93%$0$200 $400 $600 ThousandsFund Balance$0 $200 $400 $600 ThousandsFund Balance92 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Operations 82-000-40-00-4000 PROPERTY TAXES - LIBRARY OPS 622,529 626,183 645,867 644,025 672,505 685,955 699,674 713,667 727,940 82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 746,621 745,908 757,396 758,634 792,101 797,013 827,088 840,225 847,313 82-000-41-00-4120 PERSONAL PROPERTY TAX 5,324 5,914 5,250 5,250 5,250 5,250 5,250 5,250 5,250 82-000-41-00-4170 STATE GRANTS 21,151 13,044 17,200 13,138 13,100 13,100 13,100 13,100 13,100 82-000-43-00-4330 LIBRARY FINES 8,081 7,355 8,000 9,000 8,500 8,500 8,500 8,500 8,500 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 6,038 6,576 6,500 8,800 7,000 7,000 7,000 7,000 7,000 82-000-44-00-4422 COPY FEES 2,283 2,717 2,500 3,500 3,000 3,000 3,000 3,000 3,000 82-000-44-00-4439 PROGRAM FEES 870 915 1,000 1,000 1,000 1,000 1,000 1,000 1,000 82-000-45-00-4500 559 1,594 800 2,000 1,750 1,550 1,400 1,300 1,200 82-000-46-00-4690 REIMB - MISCELLANEOUS - 2,141 - 691 - - - - - 82-000-48-00-4820 RENTAL INCOME 1,942 2,200 2,000 1,800 2,000 2,000 2,000 2,000 2,000 82-000-48-00-4824 DVD RENTAL INCOME 2,454 2,444 2,500 2,800 2,750 2,750 2,750 2,750 2,750 82-000-48-00-4850 MISCELLANEOUS INCOME 844 2,455 1,000 2,150 2,000 2,000 2,000 2,000 2,000 82-000-49-00-4901 TRANSFER FROM GENERAL 25,928 24,044 26,440 23,793 25,179 26,645 28,199 29,846 31,592 Revenue 1,444,624 1,443,490 1,476,453 1,476,581 1,536,135 1,555,763 1,600,961 1,629,638 1,652,645 82-820-50-00-5010 SALARIES & WAGES 201,312 211,185 223,828 215,000 220,386 220,386 220,386 220,386 220,386 82-820-50-00-5015 PART-TIME SALARIES 190,592 200,317 232,689 190,000 235,000 235,000 235,000 235,000 235,000 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 21,767 22,558 24,435 23,500 23,546 23,546 23,546 23,546 23,546 82-820-52-00-5214 FICA CONTRIBUTION 29,361 30,778 34,263 31,000 34,221 34,221 34,221 34,221 34,221 82-820-52-00-5216 GROUP HEALTH INSURANCE 68,514 74,462 88,996 67,475 83,747 90,447 97,683 105,498 113,938 82-820-52-00-5222 GROUP LIFE INSURANCE 443 403 403 381 450 455 460 465 470 82-820-52-00-5223 DENTAL INSURANCE 5,034 5,286 5,550 4,673 5,333 5,600 5,880 6,174 6,483 82-820-52-00-5224 VISION INSURANCE 651 651 670 638 722 744 766 789 813 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 420 474 1,000 747 750 750 750 750 750 82-820-52-00-5231 LIABILITY INSURANCE 25,508 23,570 25,440 23,046 24,429 25,895 27,449 29,096 30,842 82-820-54-00-5412 TRAINING & CONFERENCES 249 330 500 500 500 500 500 500 500 82-820-54-00-5415 TRAVEL & LODGING 262 365 600 600 600 600 600 600 600 82-820-54-00-5421 PPRT TAX REBATE 678 - - - - - - - - 82-820-54-00-5426 PUBLISHING & ADVERTISING 23 277 100 100 100 100 100 100 100 82-820-54-00-5440 TELECOMMUNICATIONS 6,007 3,524 6,000 5,000 5,000 5,000 5,000 5,000 5,000 82-820-54-00-5452 POSTAGE & SHIPPING 494 398 500 500 500 500 500 500 500 82-820-54-00-5460 DUES & SUBSCRIPTIONS 9,560 9,005 12,000 10,000 11,000 11,000 11,000 11,000 11,000 82-820-54-00-5462 PROFESSIONAL SERVICES 31,278 38,037 40,000 35,000 40,000 40,000 40,000 40,000 40,000 82-820-54-00-5466 LEGAL SERVICES - - 2,000 - 2,000 2,000 2,000 2,000 2,000 82-820-54-00-5468 AUTOMATION 17,890 12,633 20,000 15,000 20,000 20,000 20,000 20,000 20,000 INVESTMENT EARNINGS 93 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021FY 2022FY 2023Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription82-820-54-00-5480 UTILITIES6,504 10,961 8,480 9,000 9,540 10,112 10,719 11,362 12,044 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE19,962 27,190 50,000 65,000 50,000 50,000 50,000 50,000 50,000 82-820-54-00-5498 PAYING AGENT FEES1,689 1,689 1,700 1,689 1,700 1,700 1,700 1,700 1,700 82-820-56-00-5610 OFFICE SUPPLIES9,240 8,906 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5620 OPERATING SUPPLIES11,210 9,654 10,000 10,000 10,000 10,000 10,000 10,000 10,000 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - - 82-820-56-00-5671 LIBRARY PROGRAMMING1,030 1,243 1,000 1,000 1,000 1,000 1,000 1,000 1,000 82-820-56-00-5676 EMPLOYEE RECOGNITION- - - - - - - - - 82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC- - - - - - - - - 82-820-56-00-5685 DVD'S2,427 1,141 500 500 500 500 500 500 500 82-820-56-00-5686 BOOKS- 5,983 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Debt Service - 2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT50,000 50,000 50,000 50,000 50,000 50,000 75,000 75,000 75,000 82-820-84-00-8050 INTEREST PAYMENT32,113 29,738 27,363 27,363 24,988 22,613 20,238 16,675 13,113 Debt Service - 2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT485,000 500,000 520,000 520,000 565,000 585,000 610,000 645,000 675,000 82-820-99-00-8050 INTEREST PAYMENT182,733 173,033 163,033 163,033 152,113 139,400 121,850 103,550 84,200 Expenditures 1,411,951 1,453,791 1,560,550 1,480,245 1,582,625 1,596,569 1,636,348 1,659,912 1,678,206 Surplus(Deficit) 32,673 (10,301) (84,097) (3,664) (46,490) (40,806) (35,387) (30,274) (25,561) Fund Balance 499,355 489,057 396,472 485,393 438,903 398,097 362,710 332,436 306,875 35.37% 33.64% 25.41% 32.79% 27.73% 24.93% 22.17% 20.03% 18.29%Operational Fund Balance %75.42%69.76%49.55%67.43%55.52%49.79%44.82%40.56%36.93%94 . FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Licenses & Permits 36,100 53,650 35,000 70,000 43,200 39,600 39,600 39,600 39,600 Investment Earnings 8 12 10 10 10 10 10 10 10 Miscellaneous 10 130 - - - - - - - Total Revenue 36,118 53,792 35,010 70,010 43,210 39,610 39,610 39,610 39,610 Expenditures Contractual Services 4,258 3,844 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Supplies 29,768 44,851 31,500 46,250 48,600 48,600 48,600 48,600 48,600 Total Expenditures 34,026 48,695 35,000 49,750 52,100 52,100 52,100 52,100 52,100 Surplus (Deficit)2,092 5,097 10 20,260 (8,890) (12,490) (12,490) (12,490) (12,490) Ending Fund Balance 14,807 19,904 23,999 40,164 31,274 18,784 6,294 (6,196) (18,686) Library Capital Fund (84) The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and supply purchases. ($40) ($20) $0 $20 $40 $60 ThousandsFund Balance 95 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Capital 84-000-42-00-4214 DEVELOPMENT FEES 35,350 53,450 35,000 70,000 43,200 39,600 39,600 39,600 39,600 84-000-42-00-4224 RENEW PROGRAM PERMITS 750 200 - - - - - - - 84-000-45-00-4500 8 12 10 10 10 10 10 10 10 84-000-48-00-4850 MISCELLANEOUS INCOME 10 130 - - - - - - - Revenue 36,118 53,792 35,010 70,010 43,210 39,610 39,610 39,610 39,610 84-840-54-00-5406 RENEW PROGRAM 750 200 - - - - - - - 84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,508 3,644 3,500 3,500 3,500 3,500 3,500 3,500 3,500 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 1,311 15,444 15,000 15,000 15,000 15,000 15,000 15,000 15,000 84-840-56-00-5683 AUDIO BOOKS 1,237 2,758 - 1,600 1,600 1,600 1,600 1,600 1,600 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - 150 500 500 500 500 500 84-840-56-00-5685 DVD'S 394 1,843 - 1,500 1,500 1,500 1,500 1,500 1,500 84-840-56-00-5686 BOOKS 26,826 24,806 16,500 28,000 30,000 30,000 30,000 30,000 30,000 Expenditures 34,026 48,695 35,000 49,750 52,100 52,100 52,100 52,100 52,100 Surplus(Deficit)2,092 5,097 10 20,260 (8,890) (12,490) (12,490) (12,490) (12,490) Fund Balance 14,807 19,904 23,999 40,164 31,274 18,784 6,294 (6,196) (18,686) INVESTMENT EARNINGS 96 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 143,784 215,360 225,000 198,294 246,261 268,732 442,258 455,526 469,192 Investment Earnings 5 - - - - - - - - Other Financing Sources 1,597,288 - - - - - - - - Total Revenue 1,741,077 215,360 225,000 198,294 246,261 268,732 442,258 455,526 469,192 Expenditures Contractual Services 16,477 1,940 13,841 13,362 713,749 14,080 14,421 14,773 15,135 Debt Service 87,743 159,227 149,675 149,675 149,358 209,845 208,311 209,316 208,787 Other Financing Uses 1,581,984 - - - - - - - - Total Expenditures 1,686,204 161,167 163,516 163,037 863,107 223,925 222,732 224,089 223,922 Surplus (Deficit)54,873 54,193 61,484 35,257 (616,846) 44,807 219,526 231,437 245,270 Ending Fund Balance (549,946) (495,754) (434,861) (460,497) (1,077,343) (1,032,536) (813,010) (581,573) (336,303) Countryside TIF Fund (87) The Countryside TIF was created in February of 2005, with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47. ($1,500) ($1,000) ($500) $0 ThousandsFund Balance 97 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Countryside TIF 87-000-40-00-4000 PROPERTY TAXES 143,784 215,360 225,000 198,294 246,261 268,732 442,258 455,526 469,192 87-000-45-00-4500 5 - - - - - - - - 87-000-49-00-4902 1,475,000 - - - - - - - - 87-000-49-00-4903 PREMIUM ON BOND ISSUANCE 122,288 - - - - - - - - Revenue 1,741,077 215,360 225,000 198,294 246,261 268,732 442,258 455,526 469,192 87-870-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 10,701 10,701 11,049 11,380 11,721 12,073 12,435 87-870-54-00-5402 BOND ISSUANCE COSTS 15,304 - - - - - - - - 87-870-54-00-5425 TIF INCENTIVE PAYOUT - - - - 700,000 - - - - 87-870-54-00-5462 PROFESSIONAL SERVICES 638 1,281 2,000 2,000 2,000 2,000 2,000 2,000 2,000 87-870-54-00-5498 PAYING AGENT FEES 535 659 1,140 661 700 700 700 700 700 2015A Bond 87-870-77-00-8000 PRINCIPAL PAYMENT - 26,457 41,013 41,013 42,336 104,517 107,163 112,455 116,424 87-870-77-00-8050 INTEREST PAYMENT - 82,055 57,947 57,947 56,307 54,613 50,433 46,146 41,648 Debt Service - 2005 Bond 87-870-80-00-8050 INTEREST PAYMENT 68,073 - - - - - - - - Debt Service - 2014 Refunding Bond 87-870-93-00-8000 PRINCIPAL PAYMENT - - - - - - - - - 87-870-93-00-8050 INTEREST PAYMENT 19,670 50,715 50,715 50,715 50,715 50,715 50,715 50,715 50,715 87-870-99-00-9960 PAYMENT TO ESCROW AGENT 1,581,984 - - - - - - - - Expenditures 1,686,204 161,167 163,516 163,037 863,107 223,925 222,732 224,089 223,922 Surplus(Deficit)54,873 54,193 61,484 35,257 (616,846) 44,807 219,526 231,437 245,270 Fund Balance (549,946) (495,754) (434,861) (460,497) (1,077,343) (1,032,536) (813,010) (581,573) (336,303) INVESTMENT EARNINGS BOND ISSUANCE 98 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 68,868 67,307 70,000 76,186 80,000 85,000 85,000 90,000 90,000 Intergovernmental - - - - 50,536 40,432 - - - Investment Earnings 3 - - - - - - - - Miscellaneous 236 1,456 - - - - - - - Total Revenue 69,107 68,763 70,000 76,186 130,536 125,432 85,000 90,000 90,000 Expenditures Contractual Services 17,830 32,016 65,659 71,288 72,533 68,479 69,453 70,457 71,491 Capital Outlay 36,668 192,894 1,067,083 1,008,027 120,910 244,744 17,420 17,420 12,473 Debt Service - - - - 225,800 218,250 212,200 206,084 - Total Expenditures 54,498 224,910 1,132,742 1,079,315 419,243 531,473 299,073 293,961 83,964 Surplus (Deficit)14,609 (156,147) (1,062,742) (1,003,129) (288,707) (406,041) (214,073) (203,961) 6,036 Ending Fund Balance 253,703 97,556 (681,353) (905,573) (1,194,280) (1,600,321) (1,814,394) (2,018,355) (2,012,319) The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area. Downtown TIF Fund (88) ($3,000) ($2,000) ($1,000) $0 $1,000 ThousandsFund Balance 99 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Downtown TIF 88-000-40-00-4000 PROPERTY TAXES 68,868 67,307 70,000 76,186 80,000 85,000 85,000 90,000 90,000 88-000-41-00-4163 FEDERAL GRANTS - ITEP DOWNTOWN HILL - - - - 50,536 40,432 - - - 88-000-45-00-4500 INVESTMENT EARNINGS 3 - - - - - - - - 88-000-48-00-4850 MISCELLANEOUS INCOME 236 1,456 - - - - - - - Revenue 69,107 68,763 70,000 76,186 130,536 125,432 85,000 90,000 90,000 88-880-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 30,284 30,284 31,533 32,479 33,453 34,457 35,491 88-880-54-00-5425 TIF INCENTIVE PAYOUT 15,223 20,558 20,000 20,000 20,000 20,000 20,000 20,000 20,000 88-880-54-00-5462 PROFESSIONAL SERVICES 2,051 304 375 1,004 6,000 1,000 1,000 1,000 1,000 88-880-54-00-5466 LEGAL SERVICES 556 11,154 15,000 20,000 15,000 15,000 15,000 15,000 15,000 88-880-60-00-6000 PROJECT COSTS 29,248 71,970 306,663 306,663 20,320 25,000 10,000 10,000 10,000 88-880-60-00-6011 PROPERTY ACQUISITION - 10,000 363,000 364,449 - - - - - 88-880-60-00-6015 DOWNTOWN HILL - - - - 63,170 212,324 - - - 88-880-60-00-6045 RIVERFRONT PARK - - 360,000 329,495 - - - - - 88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT - 103,504 30,000 - 30,000 - - - - 88-880-60-00-6079 ROUTE 47 EXPANSION 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 2,473 FNBO Loan - 102 E Van Emmon Building 88-880-81-00-8000 PRINCIPAL PAYMENT - - - - 200,000 200,000 200,000 200,000 - 88-880-81-00-8050 INTEREST PAYMENT - - - - 25,800 18,250 12,200 6,084 - Expenditures 54,498 224,910 1,132,742 1,079,315 419,243 531,473 299,073 293,961 83,964 Surplus(Deficit)14,609 (156,147) (1,062,742) (1,003,129) (288,707) (406,041) (214,073) (203,961) 6,036 Fund Balance 253,703 97,556 (681,353) (905,573) (1,194,280) (1,600,321) (1,814,394) (2,018,355) (2,012,319) 100 FY 2018 FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes - - - - - - - - - Investment Earnings - - - - - - - - - Total Revenue - - - - - - - - - Expenditures Contractual Services - - - - 10,000 - - - - Capital Outlay - - - - - - - - - Total Expenditures - - - - 10,000 - - - - Surplus (Deficit)- - - - (10,000) - - - - Ending Fund Balance - - - - (10,000) (10,000) (10,000) (10,000) (10,000) Downtown TIF Fund II (89) Proposed TIF in the downtown area, pending the decision of City Council. ($15) ($10) ($5) $0 ThousandsFund Balance 101 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Downtown TIF II 89-000-40-00-4000 PROPERTY TAXES - - - - - - - - - 89-000-45-00-4500 INVESTMENT EARNINGS - - - - - - - - - Revenue - - - - - - - - - 89-890-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - - - - - - 89-890-54-00-5462 PROFESSIONAL SERVICES - - - - - - - - - 89-890-54-00-5466 LEGAL SERVICES - - - - 10,000 - - - - 89-890-60-00-6000 PROJECT COSTS - - - - - - - - - Expenditures - - - - 10,000 - - - - Surplus(Deficit)- - - - (10,000) - - - - Fund Balance - - - - (10,000) (10,000) (10,000) (10,000) (10,000) 102 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes 10,734,104 11,093,920 11,216,905 11,208,324 11,369,492 11,581,687 11,942,841 12,147,856 12,230,590 Intergovernmental 3,013,271 3,256,276 3,071,862 3,051,900 3,796,314 3,144,984 3,166,925 3,230,446 3,295,137 Licenses & Permits 698,623 926,915 402,000 658,000 548,100 512,050 512,050 512,050 512,050 Fines & Forfeits 135,013 146,858 147,925 132,245 137,100 137,100 137,100 137,100 137,100 Charges for Service 7,250,288 7,590,425 7,666,955 8,324,179 8,183,706 8,364,656 8,593,342 8,842,278 9,099,760 Investment Earnings 15,542 64,084 23,750 74,250 34,250 17,250 10,250 8,750 10,000 Reimbursements 522,018 365,501 527,617 437,564 364,077 62,549 62,549 55,000 226,600 Land Cash Contributions 121,962 47,753 88,000 205,796 11,639 11,638 - - - Miscellaneous83,969 87,704 84,332 84,384 88,241 89,491 90,766 92,066 93,392 Other Financing Sources7,525,100 7,852,410 2,866,200 2,885,737 1,335,849 1,122,129 1,099,231 1,514,322 1,654,134 Total Revenue30,099,890 31,431,846 26,095,546 27,062,379 25,868,768 25,043,534 25,615,054 26,539,868 27,258,763 EdiUnited City of Yorkville - Consolidated BudgetThe table and graph below present the City's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted funds are included except for the following: Park & Recreation Capital portion of Vehicle and Equipment (25); Library Operations (82); Library Capital (84); and Park & Recreation (79).ExpendituresSalaries 4,539,879 4,816,133 5,272,179 5,218,733 5,568,267 5,724,153 5,884,713 6,050,093 6,220,434 Benefits 2,771,286 2,976,086 3,469,312 3,268,462 3,519,424 3,729,807 3,955,484 4,189,218 4,433,627 Contractual Services 6,040,730 6,085,913 6,262,540 6,342,186 6,960,165 6,219,529 6,145,612 6,244,221 6,227,407 Supplies 666,617 710,397 897,274 889,603 855,526 900,792 917,345 934,725 952,975 Capital Outlay 4,997,968 7,581,817 6,318,725 6,345,027 4,499,452 3,084,670 2,306,185 2,175,082 1,835,976 Developer Commitment 32,890 33,872 34,888 34,888 35,938 30,076 - - - Debt Service3,799,830 4,110,569 4,016,012 4,016,012 4,441,530 4,648,610 4,533,836 4,037,748 3,672,885 Other Financing Uses4,119,003 8,927,076 4,199,519 4,215,613 2,656,543 2,648,991 2,687,929 3,165,792 3,382,450 Total Expenditures26,968,203 35,241,863 30,470,449 30,330,524 28,536,845 26,986,628 26,431,104 26,796,879 26,725,754 Surplus (Deficit)3,131,687 (3,810,017) (4,374,903) (3,268,145) (2,668,077) (1,943,094) (816,050) (257,011) 533,009 Ending Fund Balance16,227,120 12,417,105 8,050,660 9,148,960 6,480,883 4,537,789 3,721,739 3,464,728 3,997,737 60.17% 35.23% 26.42% 30.16% 22.71% 16.81% 14.08% 12.93% 14.96%$0 $5,000 $10,000 $15,000 $20,000 ThousandsFund Balance$0 $5,000 $10,000 $15,000 $20,000 ThousandsFund Balance103 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes 1,369,150 1,372,091 1,403,263 1,402,659 1,464,606 1,482,968 1,526,762 1,553,892 1,575,253 Intergovernmental26,475 18,958 22,450 18,388 18,350 18,350 18,350 18,350 18,350 Licenses & Permits36,100 53,650 35,000 70,000 43,200 39,600 39,600 39,600 39,600 Fines & Forfeits8,081 7,355 8,000 9,000 8,500 8,500 8,500 8,500 8,500 Charges for Service9,191 10,208 10,000 13,300 11,000 11,000 11,000 11,000 11,000 Investment Earnings567 1,606 810 2,010 1,760 1,560 1,410 1,310 1,210 Reimbursements- 2,141 - 691 - - - - - Miscellaneous5,250 7,229 5,500 6,750 6,750 6,750 6,750 6,750 6,750 Other Financing Sources25,928 24,044 26,440 23,793 25,179 26,645 28,199 29,846 31,592 Total Revenue1,480,7421,497,2821,511,4631,546,5911,579,3451,595,3731,640,5711,669,2481,692,255Yorkville Public Library - Consolidated BudgetThe table and graph below present the Library's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Library funds are included: Library Operations (82); and Library Capital (84).Total Revenue1,480,742 1,497,282 1,511,463 1,546,591 1,579,345 1,595,373 1,640,571 1,669,248 1,692,255 ExpendituresSalaries 391,904 411,502 456,517 405,000 455,386 455,386 455,386 455,386 455,386 Benefits 151,698 158,182 180,757 151,460 173,198 181,658 190,755 200,539 211,063 Contractual Services 98,854 108,253 145,380 145,889 144,440 145,012 145,619 146,262 146,944 Supplies 53,675 71,778 52,500 67,250 69,600 69,600 69,600 69,600 69,600 Debt Service 749,846 752,771 760,396 760,396 792,101 797,013 827,088 840,225 847,313 Total Expenditures 1,445,977 1,502,486 1,595,550 1,529,995 1,634,725 1,648,669 1,688,448 1,712,012 1,730,306 Surplus (Deficit) 34,765 (5,204) (84,087) 16,596 (55,380) (53,296) (47,877) (42,764) (38,051) Ending Fund Balance 514,162 508,961 420,471 525,557 470,177 416,881 369,004 326,240 288,189 35.56% 33.87% 26.35% 34.35% 28.76% 25.29% 21.85% 19.06% 16.66%$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance104 FY 2018FY 2016 FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Intergovernmental - - - - 81,815 - - - - Charges for Service410,094 533,884 397,500 521,186 436,000 435,500 435,500 435,500 435,500 Investment Earnings412 414 430 650 650 650 650 650 650 Reimbursements12,890 3,002 - 174 - - - - - Miscellaneous219,704 209,970 196,000 232,319 201,000 201,000 201,000 201,000 201,000 Other Financing Sources1,077,631 1,366,810 1,308,583 1,308,583 1,295,515 1,500,217 1,560,499 1,621,624 1,696,724 Total Revenue1,720,731 2,114,080 1,902,513 2,062,912 2,014,980 2,137,367 2,197,649 2,258,774 2,333,874 ExpendituresSalaries723,194 805,190 903,518 883,460 972,772 997,066 1,022,088 1,047,861 1,074,407 Yorkville Parks and Recreation - Consolidated BudgetThe table and graph below present the Park & Recreation funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Park & Recreation funds are included: Parks & Recreation (79); and the Parks & Recreation Capital portion of Vehicle & Equipment Fund (25).S,,,,,,,,,,,,Benefits325,538 365,079 453,922 401,188 450,688 472,479 502,298 534,270 568,519 Contractual Services253,357 313,168 274,720 330,131 294,214 289,099 288,960 290,754 302,243 Supplies474,172 360,884 345,151 407,618 386,735 369,511 370,325 371,180 372,078 Capital Outlay124,165 53,908 270,441 39,903 50,000 - - - - Debt Service2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,218 2,218 Total Expenditures1,902,645 1,900,448 2,249,971 2,064,519 2,156,628 2,130,374 2,185,890 2,246,283 2,319,465 Surplus (Deficit)(181,914) 213,632 (347,458) (1,607) (141,648) 6,993 11,759 12,491 14,409 Ending Fund Balance502,603 716,282 296,597 714,675 573,027 580,020 591,779 604,270 618,679 26.42% 37.69% 13.18% 34.62% 26.57% 27.23% 27.07% 26.90% 26.67%$0 $200 $400 $600 $800 ThousandsFund Balance105 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) General 865,648 522,383 (584,324) (436,093) (335,502) (402,315) (416,262) (1,003,762) (1,393,662) Fox Hill (19,242) 18,522 (13,635) (9,334) 4,546 (17,596) 3,055 2,899 2,735 Sunflower (11,067) 15,399 (16,255) (9,264) (3,198) 2,962 5,977 4,381 4,217 Motor Fuel Tax (37,056) (90,999) (262,021) (207,718) (42,970) (230,174) (222,182) (89,180) - City Wide Capital (1,680,799) (1,648,379) (963,761) (621,357) (747,151) (43,976) 22,194 32,136 (8,684) Vehicle & Equipment 20,106 - - - 6,435 (565) (565) (566) (4,739) Debt Service (7,842) - - - - - - - - Water 4,096,296 (2,370,144) (860,736) (536,136) (299,313) (686,774) (181,983) 638,262 1,123,977 Sewer (258,727) (192,843) (401,058) (43,302) (584,484) (165,060) (31,737) 131,343 581,859 Land Cash 94,888 37,998 (271,855) (437,069) 249,113 (38,362) - - (24,000) Countryside TIF 54,873 54,193 61,484 35,257 (616,846) 44,807 219,526 231,437 245,270 Downtown TIF 14,609 (156,147) (1,062,742) (1,003,129) (288,707) (406,041) (214,073) (203,961) 6,036 Downtown TIF II - - - - (10,000) - - - - 3,131,687 (3,810,017) (4,374,903) (3,268,145) (2,668,077) (1,943,094) (816,050) (257,011) 533,009 Cash Flow - Fund Balance General 5,691,706 6,214,089 5,383,778 5,777,996 5,442,494 5,040,179 4,623,917 3,620,155 2,226,493 Fox Hill (3,780) 14,742 (21,485) 5,408 9,954 (7,642) (4,587) (1,688) 1,047 Sunflower (31,175) (15,774) (35,099) (25,038) (28,236) (25,274) (19,297) (14,916) (10,699) Motor Fuel Tax 883,223 792,224 438,871 584,506 541,536 311,362 89,180 - - City Wide Capital 3,003,908 1,355,530 144,741 734,173 (12,978) (56,954) (34,760) (2,624) (11,308) Vehicle & Equipment - - - - 6,435 5,870 5,305 4,739 - Debt Service - - - - - - - - - Water 5,196,289 2,826,144 2,285,570 2,290,008 1,990,695 1,303,921 1,121,938 1,760,200 2,884,177 Sewer 1,570,874 1,378,030 913,772 1,334,728 750,244 585,184 553,447 684,790 1,266,649 Land Cash 212,318 250,318 56,726 (186,751) 62,362 24,000 24,000 24,000 - Countryside TIF (549,946) (495,754) (434,861) (460,497) (1,077,343) (1,032,536) (813,010) (581,573) (336,303) Downtown TIF 253,703 97,556 (681,353) (905,573) (1,194,280) (1,600,321) (1,814,394) (2,018,355) (2,012,319) Downtown TIF II - - - - (10,000) (10,000) (10,000) (10,000) (10,000) 16,227,120 12,417,105 8,050,660 9,148,960 6,480,883 4,537,789 3,721,739 3,464,728 3,997,737 CITY Operating FundsOperating Funds106 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) Vehicle & Equipment (123,842) 268,567 (270,080) 33,028 (46,069) 3,431 3,431 3,432 3,432 Park & Rec (56,773) (54,885) (77,378) (34,635) (95,579) 3,562 8,328 9,059 10,977 (180,615) 213,682 (347,458) (1,607) (141,648) 6,993 11,759 12,491 14,409 Cash Flow - Fund Balance Vehicle & Equipment 1,841 270,407 - 303,435 257,366 260,797 264,228 267,660 271,092 Park & Rec 500,762 445,875 296,597 411,240 315,661 319,223 327,551 336,610 347,587 502,603 716,282 296,597 714,675 573,027 580,020 591,779 604,270 618,679 Cash Flow - Surplus(Deficit) Library Ops 32,673 (10,301) (84,097) (3,664) (46,490) (40,806) (35,387) (30,274) (25,561) Library Capital 2,092 5,097 10 20,260 (8,890) (12,490) (12,490) (12,490) (12,490) 34,765 (5,204) (84,087) 16,596 (55,380) (53,296) (47,877) (42,764) (38,051) Cash Flow - Fund Balance Library Ops 499,355 489,057 396,472 485,393 438,903 398,097 362,710 332,436 306,875 Library Capital 14,807 19,904 23,999 40,164 31,274 18,784 6,294 (6,196) (18,686) 514,162 508,961 420,471 525,557 470,177 416,881 369,004 326,240 288,189 Library Park & Recreation 107 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Liability Insurance 342,016 349,012 376,765 359,194 380,745 403,590 427,805 453,474 480,682 Unemployment Ins 21,606 13,398 24,000 13,078 23,750 23,750 23,750 23,750 23,750 Health Insurance 1,252,720 1,348,553 1,654,724 1,448,534 1,652,473 1,784,672 1,927,445 2,077,324 2,236,982 Net Ins Costs 1,252,720 1,348,553 1,654,724 1,448,534 1,652,473 1,784,672 1,927,445 2,077,324 2,236,982 Dental Insurance 98,823 102,393 114,578 103,797 113,383 119,053 125,006 130,999 137,169 Vision Insurance 12,661 12,559 13,636 14,234 15,069 15,521 15,988 16,432 16,870 Health Insurance 68,514 74,462 88,996 67,475 83,747 90,447 97,683 105,498 113,938 Net Ins Costs 68,514 74,462 88,996 67,475 83,747 90,447 97,683 105,498 113,938 Dental Insurance 5,034 5,286 5,550 4,673 5,333 5,600 5,880 6,174 6,483 Vision Insurance 651 651 670 638 722 744 766 789 813 Corporate 2,278,321 2,206,925 2,124,299 2,129,984 2,191,279 2,235,105 2,279,807 2,325,403 2,371,911 Police Pension 703,105 817,490 966,211 963,908 958,544 1,008,544 1,058,544 1,108,544 1,158,544 Total City Capped 2,981,426 3,024,415 3,090,510 3,093,892 3,149,823 3,243,649 3,338,351 3,433,947 3,530,455 2.76%1.44%2.19%2.30%1.81%2.98%2.92%2.86%2.81% 164,852 47,070 - - - - - - - -50.52%-71.45% Total City 3,146,278 3,071,485 3,090,510 3,093,892 3,149,823 3,243,649 3,338,351 3,433,947 3,530,455 -2.73%-2.38%0.73%1.81%2.98%2.92%2.86%2.81% Library Operations 622,529 626,183 645,867 644,025 672,505 685,955 699,674 713,667 727,940 Library Debt Service 746,621 745,908 757,396 758,634 792,101 797,013 827,088 840,225 847,313 Total Library 1,369,150 1,372,091 1,403,263 1,402,659 1,464,606 1,482,968 1,526,762 1,553,892 1,575,253 Special Service Areas 25,680 27,719 22,845 22,846 29,018 31,520 34,684 34,684 34,684 -1.05%7.94%-17.58%-17.58%27.02%8.62%0.00%0.00%0.00% City City City Library Lib Non-Abatement of Debt Service City Property Taxes Allocated Insurance Expenditures - Aggregated 108 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription TIF Districts 212,652 282,667 295,000 274,480 326,261 353,732 527,258 545,526 559,192 206.76%32.92%4.36%-2.90%18.87%8.42%0.00%0.00%0.00% Road & Bridge Tax 148,223 145,522 150,000 131,612 135,000 140,000 145,000 150,000 155,000 -13.70%-1.82%3.08%-9.56%2.57%3.70%0.00%0.00%0.00% Grand Total 4,901,983 4,899,484 4,961,618 4,925,489 5,104,708 5,251,869 5,572,055 5,718,049 5,854,584 0.94%-0.05%1.27%0.53%3.64%2.88%6.10%2.62%2.39% 3,889,792 4,163,503 3,389,317 3,389,317 3,603,414 2,836,844 2,781,920 2,785,947 2,783,368 2,586,245 2,806,547 2,453,960 2,453,960 2,754,497 2,086,527 2,105,882 2,190,589 2,271,789 1,303,547 1,356,956 935,357 935,357 848,917 750,317 676,038 595,358 511,579 Building Permits Revenue 163,107 291,580 200,000 350,000 275,000 250,000 250,000 250,000 250,000 Salaries Full Time 4,912,376 5,199,965 5,612,333 5,611,603 6,005,939 6,186,119 6,371,701 6,562,854 6,759,741 Overtime 110,883 126,368 144,000 154,450 142,500 142,500 142,500 142,500 142,500 Part Time 239,814 294,990 392,900 319,400 392,600 392,600 392,600 392,600 392,600 Total 5,263,073 5,621,323 6,149,233 6,085,453 6,541,039 6,721,219 6,906,801 7,097,954 7,294,841 Salaries Full Time 201,312 211,185 223,828 215,000 220,386 220,386 220,386 220,386 220,386 Part Time 190,592 200,317 232,689 190,000 235,000 235,000 235,000 235,000 235,000 Total 391,904 411,502 456,517 405,000 455,386 455,386 455,386 455,386 455,386 Salaries Full Time 5,113,688 5,411,150 5,836,161 5,826,603 6,226,325 6,406,505 6,592,087 6,783,240 6,980,127 Overtime 110,883 126,368 144,000 154,450 142,500 142,500 142,500 142,500 142,500 Part Time 430,406 495,307 625,589 509,400 627,600 627,600 627,600 627,600 627,600 Total 5,654,977 6,032,825 6,605,750 6,490,453 6,996,425 7,176,605 7,362,187 7,553,340 7,750,227 Property Taxes (continued) Principal City Lib Total Aggregated Salary & Wage Information Interest Total Debt Service Payments 109 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Benefits IMRF 278,936 295,804 336,851 330,597 355,389 368,108 386,744 406,658 427,672 Police Pension 722,940 825,413 966,211 966,211 963,361 1,008,544 1,058,544 1,108,544 1,158,544 FICA 384,640 410,468 454,940 447,875 483,019 497,510 512,435 527,808 543,642 Total 1,386,516 1,531,685 1,758,002 1,744,683 1,801,769 1,874,162 1,957,723 2,043,010 2,129,858 Benefits IMRF 21,767 22,558 24,435 23,500 23,546 23,546 23,546 23,546 23,546 FICA 29,361 30,778 34,263 31,000 34,221 34,221 34,221 34,221 34,221 Total 51,128 53,336 58,698 54,500 57,767 57,767 57,767 57,767 57,767 Benefits IMRF 300,703 318,362 361,286 354,097 378,935 391,654 410,290 430,204 451,218 Police Pension 722,940 825,413 966,211 966,211 963,361 1,008,544 1,058,544 1,108,544 1,158,544 FICA 414,001 441,246 489,203 478,875 517,240 531,731 546,656 562,029 577,863 Total 1,437,644 1,585,021 1,816,700 1,799,183 1,859,536 1,931,929 2,015,490 2,100,777 2,187,625 337,766 337,766 337,766 337,766 337,766 337,766 337,766 337,766 112,589 MFT 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 24,596 Water 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 65,848 Sewer 59,015 59,015 59,015 59,015 59,015 59,015 59,015 59,015 19,672 Downtown TIF 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 2,473 1,294,265 1,475,105 1,150,000 1,515,810 1,030,000 1,150,000 1,150,000 1,125,000 1,125,000 MFT 300,000 300,000 300,000 300,000 480,000 700,000 700,000 576,190 546,597 City-Wide Capital 509,430 695,767 400,000 771,007 100,000 - - 98,810 128,403 Water 259,341 316,911 250,000 290,356 250,000 250,000 250,000 250,000 250,000 Sewer 225,494 162,427 200,000 154,447 200,000 200,000 200,000 200,000 200,000 1 6 - - - - - - - City-Wide 109,946 3,894 446,041 409,957 45,000 - - - - Grant Proceeds (71,327) (2,475) (133,424) (227,014) - - - - - P4P Proceeds (38,618) (1,413) (312,617) (118,943) (29,000) - - - - KC TAP Grant - - - (64,000) (16,000) - - - - Road to Better Roads Program Total Kennedy Road Bike Trail Route 47 Expansion Project Selected Capital Projects - Aggregated > $500,000 Lib Aggregated Benefit Information City 110 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Selected Capital Projects - Aggregated > $500,000 continued 1,377,783 13,364 - 2,500 328,575 - - - - City-Wide 1,377,783 13,364 - 2,500 328,575 - - - - 585,222 3,929,736 768,753 828,196 - - - - - City-Wide 117,202 1,211,639 645,940 627,417 - - - - - Water 468,020 2,718,097 122,813 200,779 - - - - - 128,876 174,197 203,000 246,954 257,500 - - - - Water 128,876 174,197 203,000 246,954 257,500 - - - - 15,955 29,870 18,000 52,142 722,500 - - - - Water 15,955 24,195 14,580 47,935 533,500 - - - - Sewer - 5,675 3,420 4,207 189,000 - - - - 5,354 (21,616) - - - - - - - City-Wide 57,430 454,548 65,200 65,200 - - - - - Grant Proceeds (52,076) (476,164) (65,200) (65,200) - - - - - - - 522,000 228,480 - - - - - City-Wide - - 522,000 228,480 - - - - - Well Rehabs Center / Countryside Game Farm Road Project Rte 71 Water/Sewer Main Replacement Countryside Parkway Wrigley Rte 47 (EDP) Expansion 111