City Council Minutes 2018 02-27-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS.
HELD IN THE CITY COUNCH.CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,FEBRUARY 27,2018
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward H Milschewski Present
Plocher Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Hernandez Present
Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer
Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Colosimo requested that Item#6 Kennedy Road—ITEP Authorizations Nos.4 and 5 (PW
2018-14)and#7 Federal RTP Grants(PW 2018-15),be moved to the regular agenda under the Public
Works Committee Report.
Amendment approved unanimously by a viva voce vote.
n PRESENTATIONS
Certificate of Appreciation—Knights of Columbus
Mayor Golinski presented a certificate of appreciation to the Knights of Columbus.One of the Knights of
Columbus spoke about this organization and what the Knights of Columbus support.
PUBLIC HEARINGS
1. Metronet Cable Franchise Agreement
2. Construction of a Shared Use Path along ComEd Easement from Kingsmill Lane to Riverfront
Park
Please, see attached report of proceedings by the Court Reporter for the public hearing.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Bristol Bay Unit 3—Maintenance Bond Release—authorize the release of the
maintenance bond(Liberty mutual Bond#268009420 in the amount of$172,371.00)(PW 2018-
09)
2. Resolution 2018-06 Authorizing the Transfer of an Easement for Right of Way from the United
City of Yorkville to the County of Kendall County(County Highway 9 -Galena Road)—
authorize the Mayor and City Clerk to execut3(PW 2018-10)
3. Wrigley EDP Project—Change Order No. 5—authorize Mayor to execute(PW 2018-11)
4. Fountain Village—Completion of Improvements—Bid Award—accept bid and
award contract to Wilkinson Excavating,Inc. in an amount not to exceed$130,455.00(PW 2018-
12)
5. Caledonia Warranty Bond Period—require that the developer provide a new letter of credit with
a reduced value to cover the remaining work items at a value of$60,000 and an expiration date
of July 1, 2018 and authorize release of the existing maintenance guarantee upon receipt of the
new letter of credit(PW 2018-13)
6. Supplemental MFT Resolution 2018-07 for Salt Purchase—authorize the City Clerk to execute
(PW 2018-16)
7. Route 71 Improvements—City/State Agreement(PW 2018-17)
a. Resolution 2018-08 Approving an Intergovernmental Agreement between the United
City of Yorkville and Illinois Department of Transportation Illinois Route 71 (Stagecoach
Trail)(Job No. C-93-017-14)—authorize the Mayor and City Clerk to execute
The Minutes of the Reaular Meeting of the City Council—February 27,2018—Pure 2 of 4
b. Resolution 2018-09 of the United City of Yorkville Establishing Funding for the State of
Illinois Intergovernmental Agreement—authorize the Mayor and City Clerk to execute
c. Ordinance 2018-11 of the United City of Yorkville Establishing No Parking Regulations
for Illinois Route 71 (Stagecoach Trail)—authorize the Mayor and City Clerk to execute
d. Ordinance 2018-12 of the United City of Yorkville Prohibiting Encroachments within
the State of Illinois Right of Way Along Illinois Route 71 —authorize the Mayor and City
Clerk to execute
e. Plan Approval—authorize the Mayor to execute
8. US Route 34 Improvements(Center to Eldamain)—Noise Abatement and Retaining Walls—
/'� Texture and Color Selection—authorize the selection of noise wall option 1-1.5"Ashlar
(#12020)in the Sandstone color(similar to Route 30 in Montgomery)and authorize the selection
of retaining wall option I—(#1104)in the Concrete Gray color to match the wall on Game
Farm/Route 34. (PW 2018-19)
9. Monthly Treasurer's Report for January 2018 (ADM 2018-09)
10. Ordinance 2018-13 Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year
Commencing on May 1,2017 and Ending on April 30,2018—authorize the Mayor and City
Clerk to execute(ADM 2018-13)
Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman
Koch; seconded by Alderman Milschewski.
Motion approved by a roll call vote.Ayes-8 Nays-0
Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye,
Funkhouser-aye,Koch-aye,Hernandez-aye,Kot-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council—February 13,2018
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
February 13,2018,as presented. So moved by Alderman Koch; seconded by Alderman Hernandez.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
n Mayor Golinski stated that the bills were$1,173,557.08.
REPORTS
MAYOR'S REPORT
Resolution 2018-10 Approving a License Extension Agreement with White Water Ice Cream,
Inc.(131 E.Hydraulic Avenue,Units A and B)
(CC 2018-06)
Mayor Golinski entertained a motion to approve a resolution approving a license extension agreement
with White Water Ice Cream,Inc. (131 E.Hydraulic Avenue,Units A and B)and authorize the Mayor
and City Clerk to execute. So moved by Alderman Hernandez; seconded by Alderman Frieders.
Motion approved by a roll call vote.Ayes-8 Nays-0
Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-aye,
Funkhouser-aye,Milschewski-aye,Hernandez-aye,Koch-aye
Whispering Meadows Subdivision
(CC 2018-07)
a. Settlement Agreement between the City and Fidelity and Deposit Company of Maryland
Mayor Golinski entertained a motion to approve a settlement agreement between the City and Fidelity
and Deposit Company of Maryland and authorize the Mayor and City Clerk. So moved by Alderman
Frieders; seconded by Alderman Hernandez.
Motion approved by a roll call vote.Ayes-7 Nays-1
n Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-nay,
Milschewski-aye,Hernandez-aye,Koch-aye,Plocher-aye
b. Completion of Improvements—Rejection of Bids
Mayor Golinski entertained a motion to reject the bids and to support staff in seeking a re-bid of the
project with a reduced scope. So moved by Alderman Colosimo; seconded by Alderman Frieders.
City Administrator Olson went over the cost associated with the improvement to the Whispering
Meadows subdivision infrastructure improvements.
Motion approved by a roll call vote.Ayes-8 Nays-0
The Minutes of the Regular Meeting of the City Council—February 27,2018—Page 3 of 4
Hernandez-aye,Koch-aye,Plocher-aye,Frieders-aye,
Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye
PUBLIC WORKS COMMITTEE REPORT
Kennedy Road—ITEP Authorizations Nos.4 and 5
(PW 2018-14)
Alderman Frieders made a motion for authorizations for the Kennedy Road shared use path;
seconded by Alderman Koch.
Motion approved by a roll call vote.Ayes-5 Nays-3
Koch-aye,Plocher-aye,Frieders-aye,Tarulis-nay,
Colosimo-nay,Funkhouser-nay,Milschewski-aye,Hernandez-aye
Federal RTP Grants—ComEd/Fox Road Trails—authorize staff to submit applications for
federal RTP grants for the ComEd multi-use path from Kingsmill Street to Riverfront Park in
an amount not to exceed$200,000 and for the Fox Road multi-use path from IL 47 to Hoover
Forest Preserve in an amount not to exceed$885,296 for land acquisition costs
(PW 2018-15)
Alderman Frieders made a motion to approve an application for the recreational trail program known as
RTP Grants ComEd/Fox Road Trails; seconded by Alderman Hernandez.
Motion approved by a roll call vote.Ayes-5 Nays-3
Plocher-aye,Frieders-aye,Tarulis-nay,Colosimo-nay,
Funkhouser-nay,Milschewski-aye,Hernandez-aye,Koch-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Ordinance 2018-14 Authorizing the Seventh Amendment to the Annual Budget for the Fiscal
n Year Commencing on May 1,2017 and Ending on April 30,2018
(ADM 2018-14)
Alderman Milschewski made a motion to approve an ordinance authorizing the seventh amendment to the
annual budget for the fiscal year commencing on May 1,2017 and ending on April 30,2018 and
authorize the Mayor and City Clerk to execute; seconded by Alderman Hernandez.
Motion approved by a roll call vote.Ayes-6 Nays-2
Colosimo-nay,Funkhouser-nay,Milschewski-aye,Hernandez-aye,
Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye
Building Conditions Survey Result—Historic Jail
(ADM 2017-70)
Alderman Milschewski said this was just an FYI for discussion.This was discussed during committee and
she wanted to bring it to the Council to see if there are any comments or suggestions.
Alderman Frieders discussed the condition of the jail and the past interest in restoring or developing it.He
is not in favor of investing funds,in the jail,at this time,but is open to hear public comment.Alderman
Colosimo does not want to put any tax dollars into the Jail.He feels this is an eye sore.Alderman
Colosimo recommends razing the property and using the lot for another purpose.Alderman Plocher feels
the same as Alderman Colosimo.Alderman Funkhouser hates to see this building in the condition it is.He
would like to try once more to see if someone wants the building.Alderman Funkhouser doesn't believe
that tax payer money should be used in restoring it.Mayor Golinski said it's a shame.He loves the
building but agrees with everything the Council members said.Alderman Colosimo said if this building
was privately owned the City would be citing it daily.City Administrator Olson said there was a two part
suggestion. One was to gage peoples temperature on the direction of the jail.The second was to bring the
agenda item back to the Admin committee next month,along with a draft of an RFP saying the City is
open to selling it or repurposing it,but not with City funds.Mayor Golinski recognized Valerie Burd to
speak to the Council.Valerie Burd wanted to make a few points.Mrs.Burd reminded the Council that the
property was purchase with historical preservation funds provided by the State and tearing it down may
not be an option. She mentioned that the Historic Jail and the County Court House give an historical
identity to Yorkville that the surrounding towns do not have. She offered several ideas for re-purchasing
the property.Mayor Golinski stated this conversation will continue back at Admin Committee.Mayor
Golinski said he is open to any suggestions.Alderman Milschewski questioned if the addition on the
County Court House impacted the historical integrity of the building.City Administrator Olson's
interpretation is that there is nothing keeping the City from tearing it down.He commented on the state of
The Minutes of the Reaular Meetina of the City Council—February 27,2018—Paae 4 of 4
the current structure.Alderman Milschewski asked if there were any grants available to help with
restoration. City Administrator Olson is not aware of any.Mayor Golinski stated this will be sent back to
Admin Committee.
PARK BOARD
No report.
PLANNING AND ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
City Clerk Warren clarified Mayor's report#2 vote,Whispering Meadows Subdivision, (CC 2018-07).
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
Downtown Survey
City Administrator Olson stated the Downtown Survey is open.He said there has been a surprising
number of responses,which is great news.The website is downtownyorkville.com/survey. City
Administrator Olson told the specifics of the survey,and said this will be a great resource for the City.
PRESENTATIONS(cont'd)
Fiscal Year 2019 Budget Presentation
(CC 2018-08)
City Administrator Olson stated this is the fiscal year 19 budget presentation.This is the same
presentation format from the last two years. City Administrator Olson said he would be going through the
entire budget memo.He reminded the Council that is a five year budget but the Council would only be
approving fiscal year 19 budget.City Administrator Olson presented the power point presentation.
ADDITIONAL BUSINESS
St.Patrick's Day Festivities
Mayor Golinski stated that March 17th the City has its downtown St. Patrick's Day festivities.There will
be a first annual St.Patrick's Day parade.Mayor Golinski wanted to know if the City Council wanted to
have a float for the parade.It sounded like about three or four Council members would take part to be on
a float.
EXECUTIVE SESSION
Mayor Golinski entertained a motion to go into Executive Session for the purpose of
1.Litigation
So moved by Alderman Colosimo; seconded by Alderman Frieders.
Going into executive Session was approved unanimously by a viva voce vote.
The City Council entered Executive Session at 8:14 p.m.
The City Council returned to regular session at 8:28 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
s'1 Meeting adjourned at 8:29 p.m.
Minutes submitted by:
Beth Warren,
City Clerk,City of Yorkville, Illinois
City Council - February 27, 2018 - Public Hearings
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1
2
3
4
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6 UNITED CITY OF YORKVILLE
7 KENDALL COUNTY, ILLINOIS
8
9 COUNCIL MEETING
10 PUBLIC HEARINGS
11
12
13
14 800 Game Farm Road
15 Yorkville, Illinois
16
17
18 Tuesday, February 27 , 2018
19 7 : 00 p .m.
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1 PRESENT :
2 Mr . Gary Golinski, Mayor;
3 Mr . Carlo Colosimo, Alderman;
4 Mr . Ken Koch, Alderman;
5 Ms . Jackie Milschewski, Alderman;
6 Mr . Chris Funkhouser, Alderman;
7 Mr . Joel Frieders, Alderman;
8 Mr . Joe Plocher, Alderman;
9 Mr . Alex Hernandez, Alderman;
10 Mr . Seaver Tarulis , Alderman .
11
12 ALSO PRESENT :
13 Ms . Beth Warren, City Clerk,
14 Ms . Kathleen Field-Orr, City Attorney,
15 Mr . Bart Olson, City Administrator .
16 - - - - -
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1 (WHEREUPON, the following
2 proceedings were had in
3 public hearing : )
4 MAYOR GOLINSKI : So we do have a couple
5 of public hearings . The first is on the Metronet
6 Cable franchise agreement .
7 MS . ORR: Mr . Mayor, notice is hereby
8 given that the Mayor and City Council will hold a
9 public hearing at 7 : 00 p .m. on Tuesday, February
10 27th, 2018, in the City Council Board room of the
11 Yorkville Municipal building, 800 Game Farm Road,
12 Yorkville, Illinois, to consider the granting of
13 an additional cable television franchise pursuant
14 to Section 11-42-11 of the Illinois Municipal
15 Code to Metro Fiber, LLC .
16 At said hearing the following shall
17 be considered: One, the need for an additional
18 cable television franchise; two, the capacity of
19 the City ' s right-of-way to accommodate such
20 additional community antenna television services;
21 three, the potential disruption of users of the
22 City' s right-of-way in providing new cable
23 television services; four, the long-term economic
24 impact of an additional cable television system
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1 within the City; five, other appropriate factors
2 as determined by the City.
3 At the hearing interested persons
4 may appear and be heard regarding the proposed
5 franchise agreement . A copy of the proposed
6 franchise agreement is available for review in
7 the office of the City Administrator .
8 MAYOR GOLINSKI : Thank you, Miss Orr .
9 Is there someone here from Metronet
10 that would like to speak?
11 KATHY SCHELLER,
12 presented the podium to the Council as follows :
13 MAYOR GOLINSKI : Please state your name
14 for the record and sign in if you would .
15 MS . SCHELLER: Good evening, Mayor .
16 MAYOR GOLINSKI : Good evening .
17 MS . SCHELLER: City Council . My name is
18 Kathy Scheller, K-A-T-H-Y, S-C-H-E-L-L-E-R. I am
19 in External Affairs for Metronet . I ' ve been here
20 before and presented before Council as -- by way
21 of introduction of our organization, which is a
22 fiberoptic company which provides internet,
23 telephone as well as cable television .
24 We are excited to be able to bring
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1 competition to Yorkville for your residents, I
2 think that is a very important thing, and also to
3 be able to offer this world-class technology
4 infrastructure for the City .
5 MAYOR GOLINSKI : Wonderful . We can' t
6 wait, Kathy .
7 Is there anyone from the public that
8 would like to comment?
9 (No response . )
10 MAYOR GOLINSKI : Hearing none, we will
11 close that public hearing and we will go into
12 public hearing for the construction of a shared
13 use path along ComEd easement from Kingsmill Lane
14 to Riverfront Park.
15 Bart, do you have anything to update
16 us on this or --
17 MR. OLSON : We did have a couple slides,
18 if there is anybody in the public that wanted to
19 either make a comment or ask a question,
20 otherwise we won ' t really do -- rehash the entire
21 thing .
22 MAYOR GOLINSKI : Is there anyone from
23 the public that would like to comment on the
24 shared use path or get more information on it?
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1 (No response . )
2 MAYOR GOLINSKI : If not, we ' ll close the
3 public hearing . Thank you .
4 (Which were all the
5 proceedings had in the
6 public hearing portion
7 of the meeting . )
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1 STATE OF ILLINOIS )
) SS .
2 COUNTY OF LASALLE )
3 I, Christine M. Vitosh, a Certified Shorthand
41 Reporter, do hereby certify that I transcribed
5 the proceedings had at the pubic hearing and that
6 the foregoing, Pages 1 through 7 , inclusive, is a
7 true, correct and complete computer-generated
8 transcript of the proceedings had at the time and
9 place aforesaid.
10 I further certify that my certificate annexed
11 hereto applies to the original transcript and
12 copies thereof, signed and certified under my
13 hand only. I assume no responsibility for the
14 accuracy of any reproduced copies not made under
15 my control or direction .
16 As certification thereof, I have hereunto set
17 my hand this 27th day of February, A. D. , 2018 .
18
19
20 Christine M. Vitosh, CSR
Illinois CSR No . 084-002883
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City Council - February 27, 2018 - Public Hearings
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City Council - February 27, 2018 - Public Hearings
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Vitosh Reporting Service
815. 993. 2832 cros.vitosh@gmail. com
2/27/2018
1
United City of Yorkvilley
FY 19 Budget Presentation
City Council
February 27, 2018
Budget schedule
One presentation at City Council
February 27, 2018
One mandated public hearing
March 13, 2018
City Council must approve budget
before April 30, 2018
2/27/2018
2
Tonight’s outline
The Big Picture
Year-by-year overview
Items to note
The small picture
Fund overview
Li it f i t tLine-items of interest
Reminder
City Council approves the FY 19
budget proposal only
FY 20 and beyond are planning tools
2/27/2018
3
How do things look?
How do things look?
2/27/2018
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How do things look?
How do things look?
2/27/2018
5
BIG PICTURE
Fund Balance of General Fund above 35% in FY 19
Near 30% in FY 20, above 20% through FY 22
Offset by TIF fund negative fund balances
Fund Balance in Water Fund down to 21% in FY 21, but back to 70% in FY 23
No rate or fee increases planned for FY 19
Capital projects associated with water study include well and treatment facility rehab, and land acquisition
Fund Balance in Sewer Fund drawn down to 25% in FY 19 through FY 21FY 21
Revenue growth projections have been revised downwards, based on underperforming revenue streams
Funding of major capital projects
1,000,000
General Fund - Surplus(Deficit) Comparison
FY 18 through FY 23
(500,000)
-
500,000
42%
37%35%32%
29%
(1,500,000)
(1,000,000)
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
FY 19 Budget
37%35%32%23%
15%
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General Fund
Fund Balance History
7
ns2
3
4
5
6
Million-1
0
1
FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17
General Fund
Fund Balance History
7
1
2
3
4
5
6
-1
0
1
FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16FY17
2/27/2018
7
General Fund
Fund Balance History
7
ns1
2
3
4
5
6
Million-1
0
1
FY 06FY 07FY 08FY 09FY 10FY 11FY 12FY 13FY 14FY 15FY 16FY 17FY 18FY 19FY 20FY 21FY 22FY 23FY 15 through FY 23
Water Fund - Fund Balance Equivalency
3 000 000
4,000,000
5,000,000
6,000,000
131%
69%
-
1,000,000
2,000,000
3,000,000
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23
25%
44%
41%
24%22%
39%21%
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FY 15 through FY 23
Sewer Fund - Fund Balance Equivalency
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000 52%
56%
50%48%57%
27%
-
200,000
400,000
600,000
800,000
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23
25%
25%25%
27%
FY 17 through FY 23
Aggregate City Budget - Fund Balance
6 000 000
8,000,000
10,000,000
12,000,000
14,000,000
-
2,000,000
4,000,000
6,000,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
FY 19 Budget
2/27/2018
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Major initiatives
FY 19
Road to Better Roads
Route 34 western and eastern expansion
Rte 71 eastern expansion
Water study related projects
Bristol Bay Regional Park construction
Riverfront Park construction
Blackberry Creek Nature Preserve southern
section
Windett Ridge tot lot
Major initiatives
FY 20
Road to Better Roads
Route 34 eastern and western expansion
Water study related projects
Route 71 expansion
Well #7 standby generatoryg
Caledonia Park completed
2/27/2018
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Major initiatives
FY 21
Road to Better Roads
Route 34 western expansion
Route 71 expansion
Water study related projects
Major initiatives
FY 22 and 23
Road to Better Roads
Water study related projects
Sewer scada system
Beecher Park replacement
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FY 17 through FY 23
Aggregate City Budget - Fund Balance
6 000 000
8,000,000
10,000,000
12,000,000
14,000,000
-
2,000,000
4,000,000
6,000,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
FY 19 Budget
Items to Note
Purchasing Manager Savings Report
Early tally of $33 000 saved in FY 18 Early tally of $33,000 saved in FY 18 exclusive of soft costs
Bond Refinancing
None scheduled, but will monitor
Pt TProperty Taxes
2.1% increase matches new construction
Should result in flat City property taxes
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Items to Note
Downtown TIF
TIF 2 up for consideration in Spring 2018
TIF 1 extension in flux
Capital Projects
Steady increase in funding especially in Steady increase in funding, especially in
water and sewer fund, but less than in
FY 18 because of lack of large projects
Items to Note
Road to Better Roads
2018 is a catch-up year
Complete a pavement scan in 2018, propose
new program for 2019 and beyond
Unfunded capital projects
Long list of projects
Knocked off of last year’s list
Sewer SCADA system
Beecher Park playground
Mill Rd
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Items to Note
Water Rates
Frozen for FY 19
5% aggregate growth budgeted in FY 19
and beyond
IMET Loss from FY 15
Recovered $30 000 so far projection for Recovered $30,000 so far, projection for
between $120,000 and $150,000 from
current seized assets
Litigation ongoing
Items to Note
City Council top ten goals
In action plans from October 2017
Building Inspection Load
Yorkville led neighbors in new housing
starts in 2017
Inspection count for existing inspectors Inspection count for existing inspectors
hitting critical mass, but demand is
softening due to BUILD program, lot
availability, and builder feedback
2/27/2018
14
Items to Note
Engineering Dept Cost Analysis
In-house type projects still cheaper to
outsource by ~$96,000
Parks and Recreation Facility
Funds sitting in City-Wide Capital Fund Funds sitting in City Wide Capital Fund
Balance until policy decision is made
Items to Note
BUILD Program Closeout
Program ended in 2017 but 40 permits Program ended in 2017, but ~40 permits still under construction in 2018
Conservative revenue assumptions post FY 19
Land-Cash Fund
Fund balance will have unprogrammed fund Fund balance will have unprogrammed fund balance after OSLAD grant projects are completed
Recommendation for paving at regional parks under review
2/27/2018
15
Items to Note
Municipal Facilities Master Plan
Programmed in FY 19 and FY 20
Sewer Fund
Accelerated drawdown of fund balance
Non home rule sales taxes used for debt Non home rule sales taxes used for debt
service and capital in the general fund
Small Picture
Fund highlights of individual line-
items
Full descriptions of all pertinent line-
items in the budget memo
2/27/2018
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Property Taxes – Corporate Levy
General Fund
Revenues
Increase in FY 19 due to police pension
performance and policy decision
Budgeting a 2% increase in FY 19+
Property Taxes – Police Pensionpy
Contribution actually decreased in FY 19,
allowing corporate levy to secure modest
increase
Municipal Sales Tax and Non-Home Rule
Sl T
General Fund
Revenues
Sales Tax
FY 18 tracking under 1% from FY 17
Annual growth projections revised
downwards from 3% to 1.5%
Loss of $150,000 to $400,000 annually
Hotel tax
Holiday Inn Express opening in mid FY18,
but no increase budgeted
2/27/2018
17
State Income Tax (LGDF)
IML estimate of $95 80 per capita lower
General Fund
Revenues
IML estimate of $95.80 per capita, lower than last year
Loss of $50,000 annually
Special census increase
2% increase per year beyond that
Building PermitsBuilding Permits
Outperformed expectations in FY 17 and year-to-date in FY 18
One-time revenues
General Fund
Expenses
All departments
Salaries at 3% COLA increase plus
variable step/merit increases in FY 19
Compensation plan to be reviewed Spring
2018
Health insurance 8% increase per year
IMRF l t ib ti h d t IMRF employer contribution has modest
increases
2/27/2018
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General Fund
Expenses
All departments
Tuition reimbursement
Deputy Clerk and one Police Officer
Training
Similar budget amounts as in year’s past
Conservative annual growth in
commoditiescommodities
Professional Services examples in memo
No new staff
Computer replacements in each dept
General Fund
Expenses
Community Development
Unified Development Ordinance in FY 19
and FY 20
Admin Services
Purchasing Manager continuesPurchasing Manager continues
Facilities Manager starts
2/27/2018
19
General Fund
Expenses
Admin Services (continued)
Rental assistance program maximum
liability
Wrigley Utility Tax Rebate
New amusement tax rebate for Kendall
Crossing
Kencom dues increase, both operations Kencom dues increase, both operations
and New World
IT contract hours increase
8 hours per week to ~20 hours
General Fund
Expenses
Admin Services (continued)
Transfer to Debt Service increased, but
now paid with non home rule sales taxes
Transfer to Sewer decreased, per Items
of Note and above Transfer to Debt
Service
2/27/2018
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General Fund in FY 19
Revenues 15,642,962
Expenditures 15,978,464
Surplus (Deficit) (335,502)
SSA funds
Fox Hill
Normal maintenance plus new management Normal maintenance, plus new management contract, plus sign reinstallation
2017 levy of ~$60 per home
Negative fund equity until FY 25
Sunflower Estates
Normal basin monitoring and maintenance, normal landscaping, and new management contract
Th f i t l t d f $133 i Three years of increases contemplated, from $133 in FY 19 to $182 in FY 21
Negative fund equity until FY 25
2/27/2018
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Motor Fuel Tax Fund
Draw down entire fund through FY 22
Baseline Rd Bridge closure on hold until
inspection in FY 19
Most streets supplies moved to general
fundfund
Most Road to Better Roads expenses
City-wide Capital Fund
Road infrastructure fee (RINF) in place through FY 23
Municipal Facilities Master Plan in FY 19 and FY 20
$40,000 worth of fueling stations for PW, Parks and Police
Could be one large central tank or two smaller separate tanks
Engineering Services represents updated pavement Engineering Services represents updated pavement study
All major capital projects funded, including ongoing debt service
2/27/2018
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Vehicle and Equipment
One new squad car annually
PW trucks now funded out of Water or
Sewer
$250 000 f P k d R ti $250,000 for Parks and Recreation
facility sits in fund balance
Debt Service Fund
General fund-related payback of old
in-town road program bond
Non home rule sales taxes
No non-abated property taxes in FY
1919
2/27/2018
23
Water Fund
Water sales were better than we
expected for the third year in a row
Water rates proposed to stay flat in
FY 19
No change to water infrastructure fee
recommended
Water Fund
120 new housing starts in FY 19, projection slightly lower in FY 20+slightly lower in FY 20+
Land acquisition recommended by water study budgeted for FY 19 - 21
Well rehabilitations and cat-ion media exchange replacement throughoutgp g
Route 71 watermain relocation starts in FY 19
2/27/2018
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Sewer Fund
Rates approved in April 2014
FY 19 $20 87FY 19 $20.87
Sewer infrastructure fee remains at $4 per month through FY 23
SCADA system proposed for FY 22
Fund balance drawdown accelerated in FY 19, sits at 25% until end of five-year budget
Land-cash Fund
Offsetting line-items for:
Riverfront Park improvementsRiverfront Park improvements
Bristol Bay Regional Park improvements
Caledonia revenues from home construction, new park tentatively planned for 2020
Blackberry Creek Nature Preserve in FY 19
Windett Ridge tot lot in FY 19
2/27/2018
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Parks and Recreation Fund
Modest revenue increases on child
development, due to higher
enrollment
Similar Hometown Days budget
estimatesestimates
Countryside TIF Fund
Hotel and banquet facility taxes expected to be received in FY 21received in FY 21
TIF payout to Holiday Inn Express and banquet developer in FY 19
Fund upside down in FY 19, but rightside up in FY 20 and beyond
Fund expected to be back to neutral in FY 24 or FY 25
Debt service extends beyond traditional TIF term, but chance remains for early closure in a decade or so
2/27/2018
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Downtown TIF Fund
ITEP Courthouse Hill landscaping grant
jt dproject assumed
Should know grant award by Spring 2018
Project costs for wayfinding signs and
neighborhood design manual
Fund upside down through FY 22
Fund turnaround dependent upon
successful, undetermined future projects
Downtown TIF II Fund
Created as a placeholder, assuming
positive consideration from City
Council in Spring 2018
Only expenditures pre-planned are
legal costs to set up the TIFlegal costs to set up the TIF
2/27/2018
27
Budget schedule
February 27 City Council
presentationpresentation
March 13 City Council
Public hearing and discussion
March 27 City Councily
April 10 City Council
April 24 City Council
Debate and potential approval
Online
Full budget proposal, including excel
spreadsheet, available at:
http://www.yorkville.il.us/Archive.aspx?AMID=44
REGULAR CITY COUNCIL MEETING
February 27, 2018
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS: