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City Council Minutes 2018 02-27-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS. HELD IN THE CITY COUNCH.CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,FEBRUARY 27,2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward H Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Colosimo requested that Item#6 Kennedy Road—ITEP Authorizations Nos.4 and 5 (PW 2018-14)and#7 Federal RTP Grants(PW 2018-15),be moved to the regular agenda under the Public Works Committee Report. Amendment approved unanimously by a viva voce vote. n PRESENTATIONS Certificate of Appreciation—Knights of Columbus Mayor Golinski presented a certificate of appreciation to the Knights of Columbus.One of the Knights of Columbus spoke about this organization and what the Knights of Columbus support. PUBLIC HEARINGS 1. Metronet Cable Franchise Agreement 2. Construction of a Shared Use Path along ComEd Easement from Kingsmill Lane to Riverfront Park Please, see attached report of proceedings by the Court Reporter for the public hearing. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Bristol Bay Unit 3—Maintenance Bond Release—authorize the release of the maintenance bond(Liberty mutual Bond#268009420 in the amount of$172,371.00)(PW 2018- 09) 2. Resolution 2018-06 Authorizing the Transfer of an Easement for Right of Way from the United City of Yorkville to the County of Kendall County(County Highway 9 -Galena Road)— authorize the Mayor and City Clerk to execut3(PW 2018-10) 3. Wrigley EDP Project—Change Order No. 5—authorize Mayor to execute(PW 2018-11) 4. Fountain Village—Completion of Improvements—Bid Award—accept bid and award contract to Wilkinson Excavating,Inc. in an amount not to exceed$130,455.00(PW 2018- 12) 5. Caledonia Warranty Bond Period—require that the developer provide a new letter of credit with a reduced value to cover the remaining work items at a value of$60,000 and an expiration date of July 1, 2018 and authorize release of the existing maintenance guarantee upon receipt of the new letter of credit(PW 2018-13) 6. Supplemental MFT Resolution 2018-07 for Salt Purchase—authorize the City Clerk to execute (PW 2018-16) 7. Route 71 Improvements—City/State Agreement(PW 2018-17) a. Resolution 2018-08 Approving an Intergovernmental Agreement between the United City of Yorkville and Illinois Department of Transportation Illinois Route 71 (Stagecoach Trail)(Job No. C-93-017-14)—authorize the Mayor and City Clerk to execute The Minutes of the Reaular Meeting of the City Council—February 27,2018—Pure 2 of 4 b. Resolution 2018-09 of the United City of Yorkville Establishing Funding for the State of Illinois Intergovernmental Agreement—authorize the Mayor and City Clerk to execute c. Ordinance 2018-11 of the United City of Yorkville Establishing No Parking Regulations for Illinois Route 71 (Stagecoach Trail)—authorize the Mayor and City Clerk to execute d. Ordinance 2018-12 of the United City of Yorkville Prohibiting Encroachments within the State of Illinois Right of Way Along Illinois Route 71 —authorize the Mayor and City Clerk to execute e. Plan Approval—authorize the Mayor to execute 8. US Route 34 Improvements(Center to Eldamain)—Noise Abatement and Retaining Walls— /'� Texture and Color Selection—authorize the selection of noise wall option 1-1.5"Ashlar (#12020)in the Sandstone color(similar to Route 30 in Montgomery)and authorize the selection of retaining wall option I—(#1104)in the Concrete Gray color to match the wall on Game Farm/Route 34. (PW 2018-19) 9. Monthly Treasurer's Report for January 2018 (ADM 2018-09) 10. Ordinance 2018-13 Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2017 and Ending on April 30,2018—authorize the Mayor and City Clerk to execute(ADM 2018-13) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Koch; seconded by Alderman Milschewski. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Hernandez-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—February 13,2018 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of February 13,2018,as presented. So moved by Alderman Koch; seconded by Alderman Hernandez. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT n Mayor Golinski stated that the bills were$1,173,557.08. REPORTS MAYOR'S REPORT Resolution 2018-10 Approving a License Extension Agreement with White Water Ice Cream, Inc.(131 E.Hydraulic Avenue,Units A and B) (CC 2018-06) Mayor Golinski entertained a motion to approve a resolution approving a license extension agreement with White Water Ice Cream,Inc. (131 E.Hydraulic Avenue,Units A and B)and authorize the Mayor and City Clerk to execute. So moved by Alderman Hernandez; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-8 Nays-0 Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-aye, Funkhouser-aye,Milschewski-aye,Hernandez-aye,Koch-aye Whispering Meadows Subdivision (CC 2018-07) a. Settlement Agreement between the City and Fidelity and Deposit Company of Maryland Mayor Golinski entertained a motion to approve a settlement agreement between the City and Fidelity and Deposit Company of Maryland and authorize the Mayor and City Clerk. So moved by Alderman Frieders; seconded by Alderman Hernandez. Motion approved by a roll call vote.Ayes-7 Nays-1 n Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-nay, Milschewski-aye,Hernandez-aye,Koch-aye,Plocher-aye b. Completion of Improvements—Rejection of Bids Mayor Golinski entertained a motion to reject the bids and to support staff in seeking a re-bid of the project with a reduced scope. So moved by Alderman Colosimo; seconded by Alderman Frieders. City Administrator Olson went over the cost associated with the improvement to the Whispering Meadows subdivision infrastructure improvements. Motion approved by a roll call vote.Ayes-8 Nays-0 The Minutes of the Regular Meeting of the City Council—February 27,2018—Page 3 of 4 Hernandez-aye,Koch-aye,Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye PUBLIC WORKS COMMITTEE REPORT Kennedy Road—ITEP Authorizations Nos.4 and 5 (PW 2018-14) Alderman Frieders made a motion for authorizations for the Kennedy Road shared use path; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-5 Nays-3 Koch-aye,Plocher-aye,Frieders-aye,Tarulis-nay, Colosimo-nay,Funkhouser-nay,Milschewski-aye,Hernandez-aye Federal RTP Grants—ComEd/Fox Road Trails—authorize staff to submit applications for federal RTP grants for the ComEd multi-use path from Kingsmill Street to Riverfront Park in an amount not to exceed$200,000 and for the Fox Road multi-use path from IL 47 to Hoover Forest Preserve in an amount not to exceed$885,296 for land acquisition costs (PW 2018-15) Alderman Frieders made a motion to approve an application for the recreational trail program known as RTP Grants ComEd/Fox Road Trails; seconded by Alderman Hernandez. Motion approved by a roll call vote.Ayes-5 Nays-3 Plocher-aye,Frieders-aye,Tarulis-nay,Colosimo-nay, Funkhouser-nay,Milschewski-aye,Hernandez-aye,Koch-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2018-14 Authorizing the Seventh Amendment to the Annual Budget for the Fiscal n Year Commencing on May 1,2017 and Ending on April 30,2018 (ADM 2018-14) Alderman Milschewski made a motion to approve an ordinance authorizing the seventh amendment to the annual budget for the fiscal year commencing on May 1,2017 and ending on April 30,2018 and authorize the Mayor and City Clerk to execute; seconded by Alderman Hernandez. Motion approved by a roll call vote.Ayes-6 Nays-2 Colosimo-nay,Funkhouser-nay,Milschewski-aye,Hernandez-aye, Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye Building Conditions Survey Result—Historic Jail (ADM 2017-70) Alderman Milschewski said this was just an FYI for discussion.This was discussed during committee and she wanted to bring it to the Council to see if there are any comments or suggestions. Alderman Frieders discussed the condition of the jail and the past interest in restoring or developing it.He is not in favor of investing funds,in the jail,at this time,but is open to hear public comment.Alderman Colosimo does not want to put any tax dollars into the Jail.He feels this is an eye sore.Alderman Colosimo recommends razing the property and using the lot for another purpose.Alderman Plocher feels the same as Alderman Colosimo.Alderman Funkhouser hates to see this building in the condition it is.He would like to try once more to see if someone wants the building.Alderman Funkhouser doesn't believe that tax payer money should be used in restoring it.Mayor Golinski said it's a shame.He loves the building but agrees with everything the Council members said.Alderman Colosimo said if this building was privately owned the City would be citing it daily.City Administrator Olson said there was a two part suggestion. One was to gage peoples temperature on the direction of the jail.The second was to bring the agenda item back to the Admin committee next month,along with a draft of an RFP saying the City is open to selling it or repurposing it,but not with City funds.Mayor Golinski recognized Valerie Burd to speak to the Council.Valerie Burd wanted to make a few points.Mrs.Burd reminded the Council that the property was purchase with historical preservation funds provided by the State and tearing it down may not be an option. She mentioned that the Historic Jail and the County Court House give an historical identity to Yorkville that the surrounding towns do not have. She offered several ideas for re-purchasing the property.Mayor Golinski stated this conversation will continue back at Admin Committee.Mayor Golinski said he is open to any suggestions.Alderman Milschewski questioned if the addition on the County Court House impacted the historical integrity of the building.City Administrator Olson's interpretation is that there is nothing keeping the City from tearing it down.He commented on the state of The Minutes of the Reaular Meetina of the City Council—February 27,2018—Paae 4 of 4 the current structure.Alderman Milschewski asked if there were any grants available to help with restoration. City Administrator Olson is not aware of any.Mayor Golinski stated this will be sent back to Admin Committee. PARK BOARD No report. PLANNING AND ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT City Clerk Warren clarified Mayor's report#2 vote,Whispering Meadows Subdivision, (CC 2018-07). COMMUNITY&LIAISON REPORT No report. STAFF REPORT Downtown Survey City Administrator Olson stated the Downtown Survey is open.He said there has been a surprising number of responses,which is great news.The website is downtownyorkville.com/survey. City Administrator Olson told the specifics of the survey,and said this will be a great resource for the City. PRESENTATIONS(cont'd) Fiscal Year 2019 Budget Presentation (CC 2018-08) City Administrator Olson stated this is the fiscal year 19 budget presentation.This is the same presentation format from the last two years. City Administrator Olson said he would be going through the entire budget memo.He reminded the Council that is a five year budget but the Council would only be approving fiscal year 19 budget.City Administrator Olson presented the power point presentation. ADDITIONAL BUSINESS St.Patrick's Day Festivities Mayor Golinski stated that March 17th the City has its downtown St. Patrick's Day festivities.There will be a first annual St.Patrick's Day parade.Mayor Golinski wanted to know if the City Council wanted to have a float for the parade.It sounded like about three or four Council members would take part to be on a float. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1.Litigation So moved by Alderman Colosimo; seconded by Alderman Frieders. Going into executive Session was approved unanimously by a viva voce vote. The City Council entered Executive Session at 8:14 p.m. The City Council returned to regular session at 8:28 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. s'1 Meeting adjourned at 8:29 p.m. Minutes submitted by: Beth Warren, City Clerk,City of Yorkville, Illinois City Council - February 27, 2018 - Public Hearings 1 1 2 3 4 5 6 UNITED CITY OF YORKVILLE 7 KENDALL COUNTY, ILLINOIS 8 9 COUNCIL MEETING 10 PUBLIC HEARINGS 11 12 13 14 800 Game Farm Road 15 Yorkville, Illinois 16 17 18 Tuesday, February 27 , 2018 19 7 : 00 p .m. 20 21 22 23 24 Vitosh Deporting Service 815. 993 . 2832 cros.vitosh@gmail. com City Council - February 27, 2018 - Public Hearings 2 1 PRESENT : 2 Mr . Gary Golinski, Mayor; 3 Mr . Carlo Colosimo, Alderman; 4 Mr . Ken Koch, Alderman; 5 Ms . Jackie Milschewski, Alderman; 6 Mr . Chris Funkhouser, Alderman; 7 Mr . Joel Frieders, Alderman; 8 Mr . Joe Plocher, Alderman; 9 Mr . Alex Hernandez, Alderman; 10 Mr . Seaver Tarulis , Alderman . 11 12 ALSO PRESENT : 13 Ms . Beth Warren, City Clerk, 14 Ms . Kathleen Field-Orr, City Attorney, 15 Mr . Bart Olson, City Administrator . 16 - - - - - 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815. 993 .2832 cros .vitosh@gmail.com City Council - February 27, 2018 - Public Hearings 3 1 (WHEREUPON, the following 2 proceedings were had in 3 public hearing : ) 4 MAYOR GOLINSKI : So we do have a couple 5 of public hearings . The first is on the Metronet 6 Cable franchise agreement . 7 MS . ORR: Mr . Mayor, notice is hereby 8 given that the Mayor and City Council will hold a 9 public hearing at 7 : 00 p .m. on Tuesday, February 10 27th, 2018, in the City Council Board room of the 11 Yorkville Municipal building, 800 Game Farm Road, 12 Yorkville, Illinois, to consider the granting of 13 an additional cable television franchise pursuant 14 to Section 11-42-11 of the Illinois Municipal 15 Code to Metro Fiber, LLC . 16 At said hearing the following shall 17 be considered: One, the need for an additional 18 cable television franchise; two, the capacity of 19 the City ' s right-of-way to accommodate such 20 additional community antenna television services; 21 three, the potential disruption of users of the 22 City' s right-of-way in providing new cable 23 television services; four, the long-term economic 24 impact of an additional cable television system Vitosh Deporting Service 815. 993 .2832 cros .vitosh@gmail . com City Council - February 27, 2018 - Public Hearings 4 1 within the City; five, other appropriate factors 2 as determined by the City. 3 At the hearing interested persons 4 may appear and be heard regarding the proposed 5 franchise agreement . A copy of the proposed 6 franchise agreement is available for review in 7 the office of the City Administrator . 8 MAYOR GOLINSKI : Thank you, Miss Orr . 9 Is there someone here from Metronet 10 that would like to speak? 11 KATHY SCHELLER, 12 presented the podium to the Council as follows : 13 MAYOR GOLINSKI : Please state your name 14 for the record and sign in if you would . 15 MS . SCHELLER: Good evening, Mayor . 16 MAYOR GOLINSKI : Good evening . 17 MS . SCHELLER: City Council . My name is 18 Kathy Scheller, K-A-T-H-Y, S-C-H-E-L-L-E-R. I am 19 in External Affairs for Metronet . I ' ve been here 20 before and presented before Council as -- by way 21 of introduction of our organization, which is a 22 fiberoptic company which provides internet, 23 telephone as well as cable television . 24 We are excited to be able to bring Vitosh Importing Service 815. 993 . 2832 cros.vitosh@gmail .com City Council - February 27, 2018 - Public Hearings 5 1 competition to Yorkville for your residents, I 2 think that is a very important thing, and also to 3 be able to offer this world-class technology 4 infrastructure for the City . 5 MAYOR GOLINSKI : Wonderful . We can' t 6 wait, Kathy . 7 Is there anyone from the public that 8 would like to comment? 9 (No response . ) 10 MAYOR GOLINSKI : Hearing none, we will 11 close that public hearing and we will go into 12 public hearing for the construction of a shared 13 use path along ComEd easement from Kingsmill Lane 14 to Riverfront Park. 15 Bart, do you have anything to update 16 us on this or -- 17 MR. OLSON : We did have a couple slides, 18 if there is anybody in the public that wanted to 19 either make a comment or ask a question, 20 otherwise we won ' t really do -- rehash the entire 21 thing . 22 MAYOR GOLINSKI : Is there anyone from 23 the public that would like to comment on the 24 shared use path or get more information on it? Vitosh Deporting Service 815. 993 . 2832 cros.vitosh@gmail.com City Council - February 27, 2018 - Public Hearings 6 1 (No response . ) 2 MAYOR GOLINSKI : If not, we ' ll close the 3 public hearing . Thank you . 4 (Which were all the 5 proceedings had in the 6 public hearing portion 7 of the meeting . ) 8 ---000--- 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Deporting Service 815. 993 .2832 cros.vitosh@gmail .com City Council - February 27, 2018 - Public Hearings 7 1 STATE OF ILLINOIS ) ) SS . 2 COUNTY OF LASALLE ) 3 I, Christine M. Vitosh, a Certified Shorthand 41 Reporter, do hereby certify that I transcribed 5 the proceedings had at the pubic hearing and that 6 the foregoing, Pages 1 through 7 , inclusive, is a 7 true, correct and complete computer-generated 8 transcript of the proceedings had at the time and 9 place aforesaid. 10 I further certify that my certificate annexed 11 hereto applies to the original transcript and 12 copies thereof, signed and certified under my 13 hand only. I assume no responsibility for the 14 accuracy of any reproduced copies not made under 15 my control or direction . 16 As certification thereof, I have hereunto set 17 my hand this 27th day of February, A. D. , 2018 . 18 19 20 Christine M. Vitosh, CSR Illinois CSR No . 084-002883 21 22 23 24 Vitosh Repotting Service 815. 993 . 2832 cros .vitosh@gmail .com 8 City Council - February 27, 2018 - Public Hearings 0 B p 3:16,4:3,5:10,5:11, Metro[1]-3:15 5:12,6:3,6:6,7:5 Metronet[3]-3:5,4:9, hearings[1]-3:5 4:19 084-002883[1]-7:20 Bart[2]-2:15,5:15 determined[1]-4:2 HEARINGS[1]-1:10 Miischewski[1]-2:5 Beth[1]-2:13 direction[1]-7:15 hereby[2]-3:7,7:4 Miss[1]-4:8 1 Board[1]-3:10 disruption[1]-3:21 hereto[1]-7:11 MR[1]-5:17 bring[1]-4:24 hereunto[1]-7:16 MS[3]-3:7,4:15,4:17 1[1]-7:6 building[1]-3:11 E Hernandez[1]-2:9 Municipal 121-3:11, 11-42-11[1]-3:14 hold[1]-3:8 3:14 Ceasement[1]-5:13 I N 2 economic[1]-3:23 Cable[1]-3:6 either[1]-5:19 2018[31-1:18,3:10, cable[5]-3:13,3:18, entire[1]-5:20 ILLINOIS[2]-1:7,7:1 name[2]-4:13,417 3:22,3:24,4:23 evening[2]-4:15, Illinois[4]-1:15,3:12, need[1]-3:17 7'17 capacity[1]-3:18 4:16 27[1]-1:18 3:14,7:20 new[1]-3:22 Carlo[1]-2:3 excited[1]-4:24 impact[1]-3:24 none[1]-5:10 27th[z]-3:10,7:17 certificate[1]-7:10 External[1]-4:19 Important[1]-5:2 notice[1]-3:7 7 certification[1]-7:16 inclusive 11]-7:6 Certified[1]-7:3 F information[11-5:24 0 certified[1]-7:12 infrastructure[1]-5:4 7[11-7:6 certify[2]-7:4,7:10 Interested[1]-4:3 7:00[21-1:19,3:9 Chris[1]-2:6 factors[1]-4:1 OF[3]-1:6,7:1,7:2 Farm[2]-1:14,3:11 Internet[1]-4:22 Christine[21-7:3, February[3]-1:18, introduction[1]-4:21 offer[1] 4: 7 7:20 office[1]]-4: CITY[1]-1:6 3:9,7:17 Olson[1]-2:15 City[10]-2:13,2:14, Fiber[1]-3:15 OLSON[1]-5:17 800[2]-1:14,3:11 2:15,3:8,3:10,4:1, Fi er[1]- :1]-4:22 one[1]-3:17 4:2,4:7,4:17,5:4 Field[1]-2:14 Jackie[1]-2:5 organization[1]-4:21 A City's[2]-3:19,3:22 Field-Orr[1]-2:14 Joe[1]-2:8 original[1]-7:11 class[1]-5:3 first[1]-3:5 Joel[1]-2:7 ORR[1]-3:7 A.DClerk[1]-2:13 five[1]-4:1 Orr[2]-2:14,4:8 able[1]-7:17 able[z]-4:24,5:3 close[2]-5:11,6:2 following[2]-3:1, K otherwise[1]-5:20 accommodate[11- Code[1]-3:15 3:16 -4:121] 3:19 Colosimo[1]-2:3 follows[ Kathleen[1]-2:14 P ComEd[1]-5:13 foregoing[1]-7:6 accuracy[1]-7:14 four[1]-3:23 KATHY[2]-4:11,4:18 additional, :3:13, comment[3]-5:8, 2]-4:18,5:6 m[2]-1:19,3:9 5:19,5:23 franchise[5]-3:6, KathyY p• dmi intra 3:24 3:13,3:18,4:5,4:6 Ken[1]-2:4 Pages[1]-7:6 Administrator[2]- community[1]-3:20 2:15,4:7 company[1]-4:22 Frieders[1]-2:7 KENDALL[1]-1:7 Park[1]-5:14 Kingsmill[1]-5:13 competition[1]-5:1 Funkhouser[1]-2:6 9 path[2]-5:13,5:24 Affairs[1]- ]-7 P Koch[1]-2:4 persons[1]-4:3 aforesaid[1]-7:9 complete[1]-7:7 G place[1]-7:9 agreement[3]-3:6, computer[1]-7:7 L Plocher[11-2:8 4:5,4:6 computer-generated podium[1]-4:12 Alderman[8]-2:3, [1]-7:7 Game[2]-1:14,3:11 2:4,2:5,2:6,2:7, consider[1]-3:12 Gary[1]-2:2 Lane[1]-5:13 Portion[1]-6:6 2:8,2:9,2:10 considered[1]-3:17 generated pi-7:7 LASALLE[1]-7:2 Potential[1]-3:21 construction[t]- LLC[1]-3:15 PRESENT[z]-2:1, Alex[1]-2:9 given[1]-3:8 2:12 ALSO[1]-2:12 5:12 Golinski[1]-2:2 long-term[1]-3:23 annexed[1]-7:10 control[1]-7:15 GOLINSKI[8]-3:4, Presented[2]-4:12, co 4:20 copies z antenna[1]-3:20 p []-7:12,7:14 4:8,4:13,4:16,5:5, M proceedings[a]-3:2, appear[1]-4:4 copy[1]-4:5 5:10,5:22,6:2 correct[1]-7:7 6:5,7:5,7:8 applies[1]-7:11 granting[1]-3:12 Mayor[a]-2:2,3:7, proposed[2]-4:4,4:5 appropriate[1]-4:1 Council[5]-3:8,3:10, provides[1]-4:22 4:12,4:17,4:20 3:8,4:15 assume[1]-7:13 H MAYOR[8]-3:4,4:8, providing[1]-3:22 Attorney[1]-2:14 COUNCIL[1]-1:9 4:13,4:16,5:5,5:10, pubic[1]-7:5 available[1]-4:6 COUNTY[2]-1:7,7:2 couple[21-3:4,5:17 hand[2]-7:13,7:17 5:22,6:2 PUBLIC[1]-1:10 CSR[z]-7:20,7:20 heard[1]-4:4 meeting[1]-6:7 public[1o]-3:3,3:5, hearing[1o]-3:3,3:9, MEETING[1]-1:9 3:9,5:7,5:11,5:12, Vitosh Deporting Service 815. 993 .2832 cros .vitosh@gmail.com 9 City Council - February 27, 2018 - Public Hearings 5:18,5:23,6:3,6:6 transcribed[i]-7:4 pursuant[i]-3:13 transcript[2]-7:8, 7:11 R true[1]-7:7 Tuesday[2]-1:18,3:9 really[i]-5:20 two[1]-3:18 record[i]-4:14 V regarding[i]-4:4 rehash[q-5:20 Reporter[i]-7:4 under[2]-7:12,7:14 reproduced[i]-7:14 UNITED[t]-1:6 residents[1]-5:1 update[i]-5:15 response[2]-5:9,6:1 users[1]-3:21 responsibility[i]- 7:13 V review[t]-4:6 right-of-way[2]- Vitosh[2]-7:3,7:20 3:19,3:22 Riverfront[i]-5:14 W Road[2]-1:14,3:11 room[1]-3:10 wait[i]-5:6 S Warren[1]-2:13 WHEREUPON[1]- S-C-H-E-L-L-E-R[i]- 3:1 4:18 wonderful[i]-5:5 SCHELLER[3]-4:11, world[1]-5:3 4:15,4:17 world-class[1]-5:3 Scheller[1]-4:18 Seaver[i]-2:10 Y Section[1]-3:14 services[2]-3:20, YORKVILLE[1]-1:6 3:23 Yorkville[4]-1:15, set[q-7:16 3:11,3:12,5:1 shall[1]-3:16 shared(2]-5:12,5:24 Shorthand[1]-7:3 sign[i]-4:14 signed pj-7:12 slides[1]-5:17 someone[1]-4:9 SS[i]-7:1 state[t]-4:13 STATE[1]-7:1 system[1]-3:24 T Tarulis[1]-2:10 technology[1]-5:3 telephone[1]-4:23 television[6]-3:13, 3:18,3:20,3:23, 3:24,4:23 term[1]-3:23 thereof[2]-7:12,7:16 three[1]-3:21 Vitosh Reporting Service 815. 993. 2832 cros.vitosh@gmail. com 2/27/2018 1 United City of Yorkvilley FY 19 Budget Presentation City Council February 27, 2018 Budget schedule One presentation at City Council February 27, 2018 One mandated public hearing March 13, 2018 City Council must approve budget before April 30, 2018 2/27/2018 2 Tonight’s outline The Big Picture Year-by-year overview Items to note The small picture Fund overview Li it f i t tLine-items of interest Reminder City Council approves the FY 19 budget proposal only FY 20 and beyond are planning tools 2/27/2018 3 How do things look? How do things look? 2/27/2018 4 How do things look? How do things look? 2/27/2018 5 BIG PICTURE Fund Balance of General Fund above 35% in FY 19 Near 30% in FY 20, above 20% through FY 22 Offset by TIF fund negative fund balances Fund Balance in Water Fund down to 21% in FY 21, but back to 70% in FY 23 No rate or fee increases planned for FY 19 Capital projects associated with water study include well and treatment facility rehab, and land acquisition Fund Balance in Sewer Fund drawn down to 25% in FY 19 through FY 21FY 21 Revenue growth projections have been revised downwards, based on underperforming revenue streams Funding of major capital projects 1,000,000 General Fund - Surplus(Deficit) Comparison FY 18 through FY 23 (500,000) - 500,000 42% 37%35%32% 29% (1,500,000) (1,000,000) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 19 Budget 37%35%32%23% 15% 2/27/2018 6 General Fund Fund Balance History 7 ns2 3 4 5 6 Million-1 0 1 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 General Fund Fund Balance History 7 1 2 3 4 5 6 -1 0 1 FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16FY17 2/27/2018 7 General Fund Fund Balance History 7 ns1 2 3 4 5 6 Million-1 0 1 FY 06FY 07FY 08FY 09FY 10FY 11FY 12FY 13FY 14FY 15FY 16FY 17FY 18FY 19FY 20FY 21FY 22FY 23FY 15 through FY 23 Water Fund - Fund Balance Equivalency 3 000 000 4,000,000 5,000,000 6,000,000 131% 69% - 1,000,000 2,000,000 3,000,000 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 25% 44% 41% 24%22% 39%21% 2/27/2018 8 FY 15 through FY 23 Sewer Fund - Fund Balance Equivalency 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 52% 56% 50%48%57% 27% - 200,000 400,000 600,000 800,000 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 25% 25%25% 27% FY 17 through FY 23 Aggregate City Budget - Fund Balance 6 000 000 8,000,000 10,000,000 12,000,000 14,000,000 - 2,000,000 4,000,000 6,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 19 Budget 2/27/2018 9 Major initiatives FY 19 Road to Better Roads Route 34 western and eastern expansion Rte 71 eastern expansion Water study related projects Bristol Bay Regional Park construction Riverfront Park construction Blackberry Creek Nature Preserve southern section Windett Ridge tot lot Major initiatives FY 20 Road to Better Roads Route 34 eastern and western expansion Water study related projects Route 71 expansion Well #7 standby generatoryg Caledonia Park completed 2/27/2018 10 Major initiatives FY 21 Road to Better Roads Route 34 western expansion Route 71 expansion Water study related projects Major initiatives FY 22 and 23 Road to Better Roads Water study related projects Sewer scada system Beecher Park replacement 2/27/2018 11 FY 17 through FY 23 Aggregate City Budget - Fund Balance 6 000 000 8,000,000 10,000,000 12,000,000 14,000,000 - 2,000,000 4,000,000 6,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 19 Budget Items to Note Purchasing Manager Savings Report Early tally of $33 000 saved in FY 18 Early tally of $33,000 saved in FY 18 exclusive of soft costs Bond Refinancing None scheduled, but will monitor Pt TProperty Taxes 2.1% increase matches new construction Should result in flat City property taxes 2/27/2018 12 Items to Note Downtown TIF TIF 2 up for consideration in Spring 2018 TIF 1 extension in flux Capital Projects Steady increase in funding especially in Steady increase in funding, especially in water and sewer fund, but less than in FY 18 because of lack of large projects Items to Note Road to Better Roads 2018 is a catch-up year Complete a pavement scan in 2018, propose new program for 2019 and beyond Unfunded capital projects Long list of projects Knocked off of last year’s list Sewer SCADA system Beecher Park playground Mill Rd 2/27/2018 13 Items to Note Water Rates Frozen for FY 19 5% aggregate growth budgeted in FY 19 and beyond IMET Loss from FY 15 Recovered $30 000 so far projection for Recovered $30,000 so far, projection for between $120,000 and $150,000 from current seized assets Litigation ongoing Items to Note City Council top ten goals In action plans from October 2017 Building Inspection Load Yorkville led neighbors in new housing starts in 2017 Inspection count for existing inspectors Inspection count for existing inspectors hitting critical mass, but demand is softening due to BUILD program, lot availability, and builder feedback 2/27/2018 14 Items to Note Engineering Dept Cost Analysis In-house type projects still cheaper to outsource by ~$96,000 Parks and Recreation Facility Funds sitting in City-Wide Capital Fund Funds sitting in City Wide Capital Fund Balance until policy decision is made Items to Note BUILD Program Closeout Program ended in 2017 but 40 permits Program ended in 2017, but ~40 permits still under construction in 2018 Conservative revenue assumptions post FY 19 Land-Cash Fund Fund balance will have unprogrammed fund Fund balance will have unprogrammed fund balance after OSLAD grant projects are completed Recommendation for paving at regional parks under review 2/27/2018 15 Items to Note Municipal Facilities Master Plan Programmed in FY 19 and FY 20 Sewer Fund Accelerated drawdown of fund balance Non home rule sales taxes used for debt Non home rule sales taxes used for debt service and capital in the general fund Small Picture Fund highlights of individual line- items Full descriptions of all pertinent line- items in the budget memo 2/27/2018 16 Property Taxes – Corporate Levy General Fund Revenues Increase in FY 19 due to police pension performance and policy decision Budgeting a 2% increase in FY 19+ Property Taxes – Police Pensionpy Contribution actually decreased in FY 19, allowing corporate levy to secure modest increase Municipal Sales Tax and Non-Home Rule Sl T General Fund Revenues Sales Tax FY 18 tracking under 1% from FY 17 Annual growth projections revised downwards from 3% to 1.5% Loss of $150,000 to $400,000 annually Hotel tax Holiday Inn Express opening in mid FY18, but no increase budgeted 2/27/2018 17 State Income Tax (LGDF) IML estimate of $95 80 per capita lower General Fund Revenues IML estimate of $95.80 per capita, lower than last year Loss of $50,000 annually Special census increase 2% increase per year beyond that Building PermitsBuilding Permits Outperformed expectations in FY 17 and year-to-date in FY 18 One-time revenues General Fund Expenses All departments Salaries at 3% COLA increase plus variable step/merit increases in FY 19 Compensation plan to be reviewed Spring 2018 Health insurance 8% increase per year IMRF l t ib ti h d t IMRF employer contribution has modest increases 2/27/2018 18 General Fund Expenses All departments Tuition reimbursement Deputy Clerk and one Police Officer Training Similar budget amounts as in year’s past Conservative annual growth in commoditiescommodities Professional Services examples in memo No new staff Computer replacements in each dept General Fund Expenses Community Development Unified Development Ordinance in FY 19 and FY 20 Admin Services Purchasing Manager continuesPurchasing Manager continues Facilities Manager starts 2/27/2018 19 General Fund Expenses Admin Services (continued) Rental assistance program maximum liability Wrigley Utility Tax Rebate New amusement tax rebate for Kendall Crossing Kencom dues increase, both operations Kencom dues increase, both operations and New World IT contract hours increase 8 hours per week to ~20 hours General Fund Expenses Admin Services (continued) Transfer to Debt Service increased, but now paid with non home rule sales taxes Transfer to Sewer decreased, per Items of Note and above Transfer to Debt Service 2/27/2018 20 General Fund in FY 19 Revenues 15,642,962 Expenditures 15,978,464 Surplus (Deficit) (335,502) SSA funds Fox Hill Normal maintenance plus new management Normal maintenance, plus new management contract, plus sign reinstallation 2017 levy of ~$60 per home Negative fund equity until FY 25 Sunflower Estates Normal basin monitoring and maintenance, normal landscaping, and new management contract Th f i t l t d f $133 i Three years of increases contemplated, from $133 in FY 19 to $182 in FY 21 Negative fund equity until FY 25 2/27/2018 21 Motor Fuel Tax Fund Draw down entire fund through FY 22 Baseline Rd Bridge closure on hold until inspection in FY 19 Most streets supplies moved to general fundfund Most Road to Better Roads expenses City-wide Capital Fund Road infrastructure fee (RINF) in place through FY 23 Municipal Facilities Master Plan in FY 19 and FY 20 $40,000 worth of fueling stations for PW, Parks and Police Could be one large central tank or two smaller separate tanks Engineering Services represents updated pavement Engineering Services represents updated pavement study All major capital projects funded, including ongoing debt service 2/27/2018 22 Vehicle and Equipment One new squad car annually PW trucks now funded out of Water or Sewer $250 000 f P k d R ti $250,000 for Parks and Recreation facility sits in fund balance Debt Service Fund General fund-related payback of old in-town road program bond Non home rule sales taxes No non-abated property taxes in FY 1919 2/27/2018 23 Water Fund Water sales were better than we expected for the third year in a row Water rates proposed to stay flat in FY 19 No change to water infrastructure fee recommended Water Fund 120 new housing starts in FY 19, projection slightly lower in FY 20+slightly lower in FY 20+ Land acquisition recommended by water study budgeted for FY 19 - 21 Well rehabilitations and cat-ion media exchange replacement throughoutgp g Route 71 watermain relocation starts in FY 19 2/27/2018 24 Sewer Fund Rates approved in April 2014 FY 19 $20 87FY 19 $20.87 Sewer infrastructure fee remains at $4 per month through FY 23 SCADA system proposed for FY 22 Fund balance drawdown accelerated in FY 19, sits at 25% until end of five-year budget Land-cash Fund Offsetting line-items for: Riverfront Park improvementsRiverfront Park improvements Bristol Bay Regional Park improvements Caledonia revenues from home construction, new park tentatively planned for 2020 Blackberry Creek Nature Preserve in FY 19 Windett Ridge tot lot in FY 19 2/27/2018 25 Parks and Recreation Fund Modest revenue increases on child development, due to higher enrollment Similar Hometown Days budget estimatesestimates Countryside TIF Fund Hotel and banquet facility taxes expected to be received in FY 21received in FY 21 TIF payout to Holiday Inn Express and banquet developer in FY 19 Fund upside down in FY 19, but rightside up in FY 20 and beyond Fund expected to be back to neutral in FY 24 or FY 25 Debt service extends beyond traditional TIF term, but chance remains for early closure in a decade or so 2/27/2018 26 Downtown TIF Fund ITEP Courthouse Hill landscaping grant jt dproject assumed Should know grant award by Spring 2018 Project costs for wayfinding signs and neighborhood design manual Fund upside down through FY 22 Fund turnaround dependent upon successful, undetermined future projects Downtown TIF II Fund Created as a placeholder, assuming positive consideration from City Council in Spring 2018 Only expenditures pre-planned are legal costs to set up the TIFlegal costs to set up the TIF 2/27/2018 27 Budget schedule February 27 City Council presentationpresentation March 13 City Council Public hearing and discussion March 27 City Councily April 10 City Council April 24 City Council Debate and potential approval Online Full budget proposal, including excel spreadsheet, available at: http://www.yorkville.il.us/Archive.aspx?AMID=44 REGULAR CITY COUNCIL MEETING February 27, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: