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Public Works Packet 2018 03-20-18 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, March 20, 2018 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: February 20, 2018 New Business: 1. PW 2018-21 Snow Operations Report 2. PW 2018-22 Request to Dispose of Vehicles 3. PW 2018-23 IDOT Resolution for Casey’s Highway Permit 4. PW 2018-24 Fox Highlands Water Main Improvements – Engineering Agreement 5. PW 2018-25 Grande Reserve Unit 2 – Acceptance of Improvements 6. PW 2018-26 Grande Reserve Unit 5 – Acceptance of Improvements 7. PW 2018-27 Anthony Place – Acceptance of Improvements 8. PW 2018-28 2018 Sanitary Sewer Lining Program – Contract Award 9. PW 2018-29 2018 Road to Better Roads Program – Contract Award 10. PW 2018-30 Whispering Meadows – Completion of Improvements – RFP 11. PW 2018-31 Traffic Control Requests – Sutton Street and Windett Ridge Road 12. PW 2018-32 CMAP Local Technical Assistance Program Grant for Planning and Technical Assistance Services for the Study of Shared Water Supply Service Governance Options 13. PW 2018-33 Baseline Road Status Old Business: Additional Business: 2017/2018 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs and Planning” 5 Bart Olson & Eric Dhuse “Vehicle Replacement” 6 Bart Olson & Eric Dhuse “Water Planning” 8 Eric Dhuse & Brad Sanderson “Capital Improvement Plan” 11 Bart Olson & Eric Dhuse “Water Conservation Plan” 15 Eric Dhuse & Brad Sanderson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, March 20, 2018 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. February 20, 2018 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2018-21 Snow Operations Report □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2018-22 Request to Dispose of Vehicles □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2018-23 IDOT Resolution for Casey’s Highway Permit □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2018-24 Fox Highlands Water Main Improvements – Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2018-25 Grande Reserve Unit 2 – Acceptance of Improvements □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2018-26 Grande Reserve Unit 5 – Acceptance of Improvements □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2018-27 Anthony Place – Acceptance of Improvements □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2018-28 2018 Sanitary Sewer Lining – Contract Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2018-29 2018 Road to Better Roads Program – Contract Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2018-30 Whispering Meadows – Completion of Improvements – RFP □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2018-31 Traffic Control Requests – Sutton Street and Windett Ridge Road □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2018-32 CMAP LTA Grant for Planning and Technical Assistance Services for the Study of Shared Water Supply Service Governance Options □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 13. PW 2018-33 Baseline Road Condition □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ -------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – February 20, 2018 Public Works Committee – March 20, 2018 Majority Committee Approval Minute Taker Name Department Page 1 of 4 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, February 20, 2018, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Ken Koch Alderman Jackie Milschewski Alderman Seaver Tarulis Other City Officials City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Alderman Chris Funkhouser Other Guests: Rich Guerard, Caledonia The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: January 16, 2018 The minutes were approved as presented. New Business: 1. PW 2018-08 Snow Operations Report Mr. Dhuse said 2,234 miles were driven in the first 3 days of a recent snow storm. There were also some mailboxes damaged and there was a brief discussion on money paid to mailbox owners in other towns Alderman Tarulis noted that the Post Office was backing down on a proposal to place 5-6 cluster mailboxes in new areas being built and instead will only have 2. 2. PW 2018-09 Bristol Bay Unit 3 – Maintenance Bond Release Mr. Sanderson reported the improvements were accepted in Bristol Bay Unit 3 in January and he recommended the release of the bonds. This moves to the consent agenda. 3. PW 2018-10 Galena Road – Transfer of Easement for Right of Way to Kendall County The city and county had an IGA regarding improvements which also involved some funding. The city agreed to dedicate some right of way and this is the formal dedication. It is not known when the bridge on Galena will be closed for repairs. This moves to the consent agenda. Page 2 of 4 4. PW 2018-11 Wrigley EDP Project – Change Order No. 5 This is the finalization of the contract and the balancing change order reflects a decrease of $5,900. Approval is recommended and this moves to the consent agenda. 5. PW 2018-12 Fountain Village – Completion of Improvements – Bid Award Funding was obtained to complete Fountain Village punchlist items. The job was awarded to the low bidder, Wilkinson Excavating from Somonauk, in the amount of $130,455. Since it was well below the estimate, Mr. Sanderson recommended contract approval. The committee agreed and this item moves to the consent agenda. 6. PW 2018-13 Caledonia Warranty Bond Period Improvements were accepted February 2017 and a one year maintenance guarantee was provided. Three items on the punchlist cannot be completed until the weather improves and the guarantee expires at the end of the month. Mr. Sanderson outlined 3 options and the option chosen was for a new letter of credit for $60,000 with an expiration date of July 1. The committee and Mr. Guerard approved of this option and it moves to the consent agenda. 7. PW 2018-14 Kennedy Road – ITEP Authorizations Nos. 4 and 5 Mr. Sanderson said #4 was for relocation of warning signs at a cost of $770. Change order #5 was for the addition of a power pole and street light near the park entrance at a cost of $2,343.35. This was approved and moves to the consent agenda. 8. PW 2018-15 Federal RTP Grant – ComEd/Fox Road Trails Ms. Willrett presented two proposals for grant applications due March 1. Public Hearings will also be held since they are new trails. She said there is a good chance the city could receive the grants and it will take a year for the decision. Mr. Olson added these applications “piggyback” on the ITEP application and there is a possibility of receiving 2 grants. This moves to the Council consent agenda on February 27th. If the city rejects the grant there is no penalty. 9. PW 2018-16 Supplemental MFT Resolution for Salt Purchase Mr. Dhuse said the city needs more road salt since 400 tons were used in the previous week, leaving 200 tons. He wishes to purchase as much as possible since the price is good at $48.05 per ton. He thinks the cost will increase next year. Storage is an issue, but he said it would be placed in a lean-to or under a tarp. The committee approved and this moves to the consent agenda. 10. PW 2018-17 Route 71 – City/State Agreement This agreement is for the eastern leg of the improvements starting at Rt. 47 to Rt. 126, but not including the Rt. 47 & 71 intersection. Mr. Olson added this includes half of the Rt. 71 watermain project. The cost of the watermain project will be about $200,000 less than thought. Part of the infrastructure in Raintree Village and Fox Highland subdivisions will be used as well as other new infrastructure to help reduce costs. The total cost will be split among various funds and done in phases. As a side note, Alderman Funkhouser inquired if the city can receive any reimbursement for the emergency light pre-emption service used by BKFD, but not by the Police Department. Mr. Olson said the city had paid for it at 100% (cost $12,000) and it was an elected purchase. He said that BKFD could be asked for reimbursement. Page 3 of 4 11. PW 2018-18 Route 71 Improvements – Water and Sewer Update This was discussed in #10. This update includes exhibits and shows what has been done. This item moves to the consent agenda. 12. PW 2018-19 US Route 34 Improvements (Center to Eldamain) – Noise Wall Texture and Color Selection The city has choices for color and texture regarding the noise and retaining walls. The walls are needed based on an analysis from calculations that were done. After discussion, the committee decided on the least expensive options. For the noise wall, they chose option #1 texture with buff/beige color and the retaining wall should match the wall on Rt. 30. This moves to the consent agenda. 13. PW 2018-20 YBSD Capacity and Communications Ms. Willrett said that YBSD had contacted her regarding the permit issues with some of the industrial users such as Aurora Textiles. YBSD is working with the users to pre-empt equipment failure. Recognizing the growth in Yorkville, YBSD is applying for a pre-treatment program to be able to accept larger capacities. A staff meeting was also held with YBSD and they confirmed they are 2/3 full with hydraulic capacity and ¾ full of biological capacity. She said population projections will be used for future growth plans and they are looking at fee structures and other charges leading to a rate study. That study will be shared with the city. Ms. Willrett said the city also asked YBSD what type of users YBSD would like to see. Those users would be agricultural, microbrewery, distilleries. High water users would be more difficult. New technologies will be installed to improve capacity, however, they are not yet approved by the IEPA. Quarterly update meetings with the city will be held. Alderman Koch asked how the ADM project would have been handled if they had moved into the city. Ms. Willrett said many industrial users haul their wastewater off-site and the cost of removal depends on various factors. Mr. Koch asked if a holding tank could be installed on theAurora Textiles site. Alderman Frieders emphasized that the city needs notification in cases such as Aurora Textiles which was brought to light in a meeting last month. Additional Business: (out of sequence) Alderman Frieders said the road drop-off is dangerous at the curve on Cannonball by the church. He asked if a guardrail could be installed as a visual barrier. In general, cold patching will be done this year. In another matter, he asked if there will be a u-turn location on Rt. 34 east of Rt. 47 by the new Salerno's. Mr. Olson believes the current turn area will remain and Mr. Sanderson will verify. Alderman Milschewski thanked Public Works for the blinking stop sign at Heustis and Van Emmon. A citizen had asked her if all Yorkville trucks are lettered. They are all lettered, however, some school trucks look similar. The citizen also asked which budget pays for projects being done by Public Works for the Parks & Rec and if gas costs are split. While salaries are not cross-coded, gas costs are split and other costs depend on the project. Alderman Koch reported the street light on Hawthorne Ct. works intermittently. Page 4 of 4 Old Business: 1. ADM 2017-70 Building Conditions Survey Results Ms. Willrett reported on the old jail and Beecher Concession Stand. A structural study was recommended for the jail which would need extensive repairs. The repairs are TIF-eligible. Parts of the facility could not be entered due to deterioration. Staff is requesting Council direction and would like to see a potential partnership within the community. Ms. Milschewski noted there is an identical building in southern Illinois. She said the jail is part of Yorkville's history and she would like to see it preserved possibly with a fundraiser. Ms. Willrett noted that a facilities manager will soon be hired, who could study the building and possibly go out to RFP. The Concession stand has extensive use April through October and only needs minimal maintenance totaling $565 which staff recommends. There was no further business and the meeting was adjourned at 7:07pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2018-21 Snow Removal Update Public Works Committee – March 20, 2018 None, informational only Monthly update of snow removal operations Eric Dhuse Public Works Name Department Summary Below please find the monthly report for snow removal operations. A full recap of the entire season will be next month. February 17, 2018 A full salt crew of 10 drivers were called in to salt a pass in each direction. The crew worked from 5:00pm-7:30pm February 21, 2018 Snow and ice were predicted, but never really came to fruition. We did have a full crew here from 5:00am – 7:00am to salt all city streets. We only needed 3 trucks to go check all the streets, so the rest of the crew salted sidewalks and parking lots. Once that task was completed, they started their day early. 2/17/2018 2/21/2018 2/21/2018 Recorder ED Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt 1 9 83.20 10.10 1230 0.62 246.00 708.00 1151.22 2 27 42.50 16.60 12862 6.43 396.98 646.00 100.45 3No Data Available. Route driven by small trucks with no recording capabilities. 4 13 39.10 14.00 10545 5.27 400.95 337.00 63.92 5 23 38.40 15.70 6263 3.13 232.83 347.00 110.81 6 10 37.20 10.40 11212 5.61 409.20 377.00 67.25 7 28 54.40 10.20 12499 6.25 395.54 217.00 34.72 8 22 44.70 12.80 8390 4.20 392.06 0.00 0.00 9 11 87.10 6.10 13254 6.63 357.25 457.00 68.96 427 11.99 76255 38 348.39 3089 228.19 Avg. Avg. Avg. Snow Event Date Date of Recording EVENT TOTALS only 3 trucks on 2/21 Snow Operations Salt and Brine Data I would ask that this be placed on the March 20, 2018 Public Works Committee agenda for discussion. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: March 14, 2018 Subject: February Snow Report Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2018-22 Disposal of Vehicles Public Works Committee – March 20, 2018 Majority Approval Asking permission to sell vehicles. Krysti J. Barksdale-Noble Community Development Name Department REQUEST SUMMARY The Community Development Department is requesting authorization to dispose of the following three (3) vehicles: YEAR MAKE MODEL MILES V.I.N CONDITION 2000 FORD EXPEDITION 106,100 #1FMPU16LXYLA91620 Excessive Disrepair 2007 FORD TAURUS 57,793 #1FAFP53U25A155061 Structural failure of the vehicle 2012 CHEVROLET IMPALA 99,437 #2G1WD5E35C130686 Excessive Disrepair These vehicles were primarily used by inspectors and the Code Official in the Building Safety and Zoning division of the department for site visits. All the vehicles are in various states of disrepair, inoperable or have outlived their usefulness to the department. It is staff’s intention to sell the vehicles at auction in accordance with City Policy. Should the Public Works Committee have any questions, staff will be present at Tuesday night’s meeting. Memorandum To: Public Works Committee From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Eric Dhuse, Public Works Director Brad Sanderson, EEI, City Engineer Date: March 1, 2018 Subject: Disposal of Vehicle Request Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number New Business #3 Tracking Number PW 2018-23 Casey’s – IDOT Permit Public Works Committee – March 20, 2018 Majority Consideration of Approval Consideration of Resolution for IDOT Permit Brad Sanderson Engineering Name Department The proposed development is seeking a connection to US Rt 34 as part of the site improvements. IDOT has determined that the proposed connection is acceptable and they have issued a draft permit to the developer for execution (see attached). One of the requirements to obtain the permit is that City approve the attached resolution. We are recommending approval of the resolution. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 19, 2018 Subject: Casey’s Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2018-24 Fox Highlands Water Main Improvements Public Works Committee – March 20, 2018 N/A Supermajority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an engineering agreement with EEI for design and construction engineering related to the Fox Highlands watermain improvements (Route 71 expansion). Background This item was discussed at the last Public Works Committee meeting. The committee reviewed a plan from staff to save costs on Route 71-related watermain improvements but completing improvements within the Fox Highlands subdivision. The committee also reviewed and recommended for approval the Route 71 expansion agreement. Accordingly, EEI has submitted an engineering agreement for our consideration for the design and construction of the Fox Highlands related part of the project. The attached contract contains a $29,600 fixed cost for design engineering only. Construction engineering will be paid on an hourly basis and is estimated to cost $32,217, plus $4,480 in direct expenses. These amounts are included in the FY 19 budget proposal. Construction will occur based on the timing of the Route 71 expansion project, but will generally occur in mid-2018 at the start of the expansion project. Recommendation Staff recommends approval of the engineering agreement with EEI for design and construction engineering related to the Fox Highlands watermain improvements. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 15, 2018 Subject: Fox Highlands watermain improvements Fox Highlands Water Main Improvements United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for approximately 1,000 linear feet of 8-inch water main improvements within the Fox Highlands development as generally shown in Exhibit 5. Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $29,600 and Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $32,317. Direct expenses are estimated at $4,480. The hourly rates for this project are shown in the attached 2017 Standard Schedule of Charges (Exhibit 6). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Fox Highlands Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Fox Highlands Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Fox Highlands Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Fox Highlands Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Professional Engineering Services Exhibit 2: Limitation of Authority, Duties and Responsibilities of the Resident Construction Observer Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: Location Map Exhibit 6: 2017 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2018. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant 1 EXHIBIT 1 SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not refer to Engineering Enterprises, Inc., but shall instead refer to individuals or companies contracted with, to construct or otherwise manage the project described herein. The ENGINEER shall furnish professional design engineering services as follows: 1. The ENGINEER will attend conferences with the OWNER, or other interested parties as may be reasonably necessary. 2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare construction drawings, specifications and contract documents, and prepare a final cost estimate based on final design for the entire system. It is also understood that if subsurface explorations (such as borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of said explorations without additional charge, but the costs incident to such explorations shall be paid for by the OWNER as set out in Section D hereof. 3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed construction contract documents, including Supplemental General Conditions, Contract Change Orders, and partial payment estimates. 4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER, appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge them for the reasonable cost of such copies. Upon award of each contract, the 2 ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing the general location of needed construction easements and permanent easements and the land to be acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide those services. In the event the ENGINEER is requested to provide such services, the ENGINEER shall be additionally compensated as set out in Section D hereof. 7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids, and make recommendations for awarding contracts for construction. 8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 9. The ENGINEER will complete the final plans, specifications and contract documents and submit for approval of the OWNER, and all State regulatory agencies to meet the project schedule(s) as summarized in Exhibit 4: “Anticipated Project Schedule – Fox Highlands Water Main Improvements” dated February 28, 2018. 3 SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES The ENGINEER shall furnish professional construction engineering services as follows: 1. The ENGINEER will review, for conformance with the design concept, shop and working drawings required by the construction Contract Documents and indicate on the drawings the action taken. Such action shall be taken with reasonable promptness. 2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed by Contractor(s). 4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench marks adjacent to the work as shown in the contract documents. 5. The ENGINEER will provide general engineering review of the work of the contractor(s) as construction progresses to ascertain that the contactor is conforming to the design concept. (a) ENGINEER shall have authority, as the OWNER’s representative, to require special inspection of or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with requirements of, and the results certified indicate compliance with, the Contract Documents). (b) During such engineering review, ENGINEER shall have the authority, as the OWNER’s representative, to disapprove of or reject contractor(s)’ work while it is in progress if ENGINEER believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 4 6. The ENGINEER will provide resident construction observation. Resident construction observation shall consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining that the work is in substantial conformance with the contract documents and with the design intent. Such observation shall not be relied upon by others as acceptance of the work. The ENGINEER’s undertaking hereunder shall not relieve the contractor of contractor’s obligation to perform the work in conformity with the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer of the contractor’s performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the Resident Construction Observer is attached to this Agreement. 7. The ENGINEER will cooperate and work closely with representatives of the OWNER. 8. Based on the ENGINEER’s on-site observations as an experienced and qualified design professional, on information provided by the Resident Construction Observer, and upon review of applications for payment with the accompanying data and schedules by the contractor, the ENGINEER: (a) Shall determine the amounts owing to contractor(s) and recommend in writing payments to contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of the ENGINEER’s knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation). (b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to check the quality or quantity of contractor(s)’ work as it is furnished and performed beyond the responsibilities specifically assigned to ENGINEER in the Agreement and the Contract Documents. ENGINEER’s review of contractor(s)’ 5 work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on ENGINEER to make any examination to ascertain how or for what purposes any contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials equipment has passed to OWNER free and clear of any lien, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and contractor that might affect the amount that should be paid. 9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others on a timely basis. 10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility from the OWNER. 11. The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records provided by the contractor during construction and reviewed by the resident construction observer and from the resident construction observer’s construction data. 12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation. 13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct unforeseen project operation difficulties for a period of one year after the date of statement of substantial completion of the facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal 6 operation of the system. Such consultation and advice shall be at the hourly rates as described in the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017. The ENGINEER will assist the OWNER in performing a review of the project during the 11th month after the date of the certificate of substantial completion. 14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 15. The ENGINEER will provide construction engineering services in accordance with the periods summarized in Exhibit 4: “Anticipated Project Schedule - Fox Highlands Water Main Improvements” dated February 28, 2018. If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D “Changes in Rates of Compensation”, the contract shall be designated on-going consistent with the project schedule. 7 SECTION C – COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for professional design engineering services in the amount of $29,600 (FF) Fixed Fee as summarized on Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for Fox Highlands Water Main Improvements” dated February 28, 2018. (a) The compensation for the professional design engineering services shall be payable as follows: (1) A sum which does not exceed ninety percent (90%) of the total compensation payable under Section C-1 shall be paid in monthly increments for work actually completed and invoiced, for grant administration and for the preparation and submission to the OWNER and/or IEPA of the construction drawings, specifications, cost estimates and contract documents. (2) A sum which, together with the compensation paid pursuant to Section C-1(a)(1) above, equals one hundred percent (100%) of the total compensation due and payable in accord with Section C-1 above, shall be due immediately after the award of construction contract(s) is approved by the corporate authorities. 2. The OWNER shall compensate the ENGINEER for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services on the basis of Hourly Rates (HR) as described on the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2017. The estimated values are included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for Fox Highlands Water Main Improvements” dated February 28, 2018 and are estimated at $32,317 Hourly (HR). (a) The compensation for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services shall be payable as follows: 8 (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 3. The OWNER shall compensate the ENGINEER for direct expenses as identified in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the work completed. (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 4. The compensation for any additional engineering services authorized by the OWNER pursuant to Section D shall be payable as follows: (a) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 9 SECTION D – ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER. 1. Site surveys outside of the project limits and other similar special surveys as may be required. 2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended by the ENGINEER. 3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for litigation, such as condemnation. 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environmental impact assessments or environmental impact statements. 8. Making drawings from field measurements of existing facilities when required for planning additions or alterations thereto. 9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, complexity, schedule or character of construction. 10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are due to cases beyond the control of the ENGINEER. 10 11. Preparation of design documents for alternate bids where major changes require additional documents. 12. Preparation of detailed renderings, exhibits or scale models for the Project. 13. Providing special analysis of the OWNER’s needs such as owning and operating analysis, plan for operation and maintenance, OWNER’s special operating drawings or charts, and any other similar analysis. 14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and labor, and material audits or inventories by the OWNER. 15. Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the contractor, and/or (3) the contractor’s default on the Construction Contract due to delinquency or insolvency. 16. Providing design services relating to future facilities, systems and equipment which are not intended to be constructed or operated as a part of the Project. 17. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Section E – SPECIAL PROVISIONS – Owner’s Responsibilities. Payment for the services specified in this Section E shall be as agreed in writing between the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, once each month, for compensation for services performed hereunder during such period, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. Payment for services noted in D shall be at Actual Cost (AC), Fixed Fee (FF) or Hourly (HR). 11 SECTION E - SPECIAL PROVISIONS 1. OWNER’S RESPONSIBILITIES (a) Provide to the ENGINEER all criteria, design and construction standards and full information as to the OWNER’s requirements for the Project. (b) Designate a person authorized to act as the OWNER’s representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER’s policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER’s services. (c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having jurisdiction over this Project, or as recommended by the ENGINEER. (d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary for the Project, legal review of the construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the contractor. (e) Furnish above services at the OWNER’s expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement and in accordance with the Project timetable. (f) Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER’s services under this Agreement. (g) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER’s performance of services under this Agreement. 12 (h) Protect and preserve all survey stakes and markers placed at the project site prior to the assumption of this responsibility by the contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 3. The ENGINEER has not been retained or compensated to provide design services relating to the contractor’s safety precautions or to means, methods, techniques, sequences, or procedures required by the contractor to perform his work but not relating to the final or completed structure. Omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The ENGINEER intends to render his services under this Agreement in accordance with generally accepted professional practices for the intended use of the Project. 5. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s) methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as an experienced and qualified professional engineer, familiar with the construction industry. The ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase OWNER wishes greater assurance as to project or construction costs he shall employ an independent cost-estimator. 6. Access to Records: (a) The ENGINEER agrees to include subsections E-6(b) through E-6(e) below in all contracts and all subcontracts directly related to project services which are in excess of $25,000. 13 (b) The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of Agency loan work under this Agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards (666 Fifth Avenue, New York, New York 10019; June 1, 1987). The Agency or any of its duly authorized representatives shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide facilities for such access and inspection. (c) Audits conducted pursuant to this provision shall be in accordance with generally accepted auditing standards. (d) The ENGINEER agrees to the disclosure of all information and reports resulting from access to records pursuant to subsection E-6(b) above, to the Agency. Where the audit concerns the ENGINEER, the auditing agency shall afford the ENGINEER an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. (e) Records under subsection E-6(b) above shall be maintained and made available during performance on Agency loan work under this agreement and until three years from date of final Agency loan audit for the project. In addition, those records which relate to any “dispute” appeal under an Agency loan agreement, or litigation, or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or 14 consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 8. Covenant Against Contingent Fees - The loan recipient warrants that no person or agency has been employed or retained to solicit or secure a PWSLP loan upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Agency shall have the right to annul the loan or to deduct from the loan or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 9. Certification Regarding Debarment – The ENGINEER certifies that the services of anyone that has been debarred or suspended under Federal Executive Order 12549 has not, and will not, be used for work under this Agreement. 10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the Clean Water Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair share percentages are 5% for MBEs and 12% for WBEs. 11. The ENGINEER shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 15 EXHIBIT 2 THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS: 1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site construction review of the contractor’s work, shall communicate only with the ENGINEER and the contractor (or contractor’s), and shall communicate with subcontractors only through the contractor or his authorized superintendent. The OWNER shall communicate with the Resident Construction Observer only through the ENGINEER. 2. The Resident Construction Observer shall review and inspect on-site construction activities of the contractor relating to portions of the Project designed and specified by the Engineer as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Construction Observer’s duties is any review of the contractor’s safety precautions, or the means, methods, sequences, or procedures required for the contractor to perform the work but not relating to the final or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows: (a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by contractor and consult with ENGINEER concerning their acceptability. (b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and other job conferences as required in consultation with ENGINEER and notify those expected to attend in advance. Attend meetings and maintain and circulate copies of minutes thereof. 16 (c) Liaison: (1) Serve as ENGINEER’s liaison with contractor, working principally through contractor’s superintendent and assist him in understanding the intent of the Contract Documents. (2) Assist ENGINEER in serving as OWNER’s liaison with contractor when contractor’s operations affect OWNER’s on-site operations. (3) As requested by ENGINEER, assist in obtaining from OWNER additional details or information, when required at the job site for proper erection of the work. (d) Shop Drawings and Samples: (2) Receive and record date of receipt of Shop Drawings and samples. (3) Receive samples which are furnished at the site by contrctor, and notify ENGINEER of their availability for examination. (3) Advise ENGINEER and contractor or its superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. (e) Review of Work, Rejection of Defective Work, Inspections and Tests: (1) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. (2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, test or approval required to be made or 17 has been damaged prior to final payment; and advise ENGINEER when he believes work should be corrected or rejected or should be uncovered for inspection, or requires special testing, inspection or approval. (3) Verify that tests, equipment and systems start-ups, and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the required personnel, and that contractor maintains adequate records thereof; observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. (4) Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the outcome of these inspections and report to ENGINEER. (f) Interpretation of Contract Documents: Transmit to contractor ENGINEER’s clarifications and interpretations of the Contract Documents. (g) Modifications: Consider and evaluate contractor’s suggestions for modifications in Drawings or Specifications and report them with recommendations to ENGINEER. (h) Records: (1) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples submissions, reproductions of original Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Contract, ENGINEER’s clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. (2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily 18 activities, decisions, observations in general and specific observations in more detail as in the case of observing test procedures. Send copies to ENGINEER. (4) Record names, addresses and telephone numbers of all contractor’s, subcontractors and major suppliers of materials and equipment. (i) Reports: (1) Furnish ENGINEER periodic reports as required of progress of the work and contractor’s compliance with the approved progress schedule and schedule of Shop Drawing submissions. (2) Consult with ENGINEER in advance of schedule major tests, inspections or start of important phases of the work. (3) Report immediately to ENGINEER upon the occurrence of any accident. (j) Payment Requisitions: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. (k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by contractor are applicable to the items actually installed; and deliver this material to ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work. (l) Completion: (1) Before ENGINEER issues a Statement of Substantial Completion, submit to contractor a list of observed items requiring completion or correction. 19 (2) Conduct final review in the company of ENGINEER, OWNER and contractor and prepare a final list of items to be completed or corrected. (3) Verify that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGERENGINEER I ENGINEERMANAGER SURVEYOR II TECHNICIAN MANAGER TECHNICIAN I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $191 $185 $155 $133 $168 $155 $145 $145 $133 $80FINAL ENGINEERING2.1 Project Management and Administration 2 12 - - - - - - - - 14 2,602$ 2.2 Project Meetings3 4 6 - - - - - - - 13 2,243$ 2.3 Topographic Survey - - - - - - - - - - - -$ 2.4 Utility Coordination- 6 6 - - - - - - - 12 2,040$ 2.5 Final Plans, Specifications and Estimates 4 16 24 30 - - - 15 35 - 124 18,264$ 2.6 Permitting- 2 6 - - - - - - - 8 1,300$ 2.7 Bidding and Contracting - 4 12 - - - - - - 6 22 3,080$ Final Engineering Subtotal: 9 44 54 30 - - - 15 35 6 193 29,529$ CONSTRUCTION ENGINEERING3.1 Contract Administration11 22 19 2 - - - - - - 54 9,382$ 3.2 Construction Layout and Record Drawings- - 2 2 1 6 18 - - - 29 4,284$ 3.3 Observation and Documentation- 3 114 2 - - - - - 2 121 18,651$ Construction Engineering Subtotal: 11 25 135 6 1 6 18 - - 2 204 32,317$ PROJECT TOTAL: 20 69 189 36 1 6 18 15 35 8 397 61,846 Printing = 100$ 50,668$ Mileage = 780$ 3,708$ Material Testing = 2,500$ 6,830$ 1,500$ 640$ DIRECT EXPENSES = 4,880$ 61,846$ 66,726$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2018\YO1810-P Fox Highlands Water Main Improvements\Fox Highlands PSA\[03. Exhibit 3 - Level of Effort.xlsx]Fee SummaryTOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGEngineering Expenses = DIRECT EXPENSESLABOR SUMMARYComed PermittingPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = February 28, 2018ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FOREXHIBIT 3FOX HIGHLANDS WATER MAIN IMPROVEMENTSUnited City of Yorkville, IL WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:12341234123412341234123412341234123412341234FINAL DESIGN ENGINEERING2.1 Project Management and Administration2.2 Project Meetings2.3 Topographic Survey2.4 Utility Coordination2.5 Final Plans, Specifications and Estimates2.6 Permitting2.7 Bidding and ContractingCONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2018\YO1810-P Fox Highlands Water Main Improvements\Fox Highlands PSA\[04. Exhibit 4 - Schedule.xls]ScheduleProject Management & QC/QA PermittingMeeting(s) Bidding and ContractingDesign ConstructionNovemberLegendMay JuneMarchAugust September OctoberEXHIBIT 4ANTICIPATED PROJECT SCHEDULEFOX HIGHLANDS WATER MAIN IMPROVEMENTSUNITED CITY OF YORKVILLE, ILFebruary 28, 2018January February April2018July ()-()-()-()-( )-()-( ) -()-()-()-( ) -()-()-()-()-( ) - ()-()-()-()-()-()-()-Stagecoach TrlR a in tre e R d S B ridge StKingsmill StParkside LnB a n b u r y A v e W e s t o n A v e Hazeltine WayCoach RdWarbler LnGreenfield TurnV illa g e V ie w D r M u i r f i e l d D r W a l n u t D rMeadowlark LnCountryHillsDrSunnyDellCtS aravanosDrStJoseph'sWayMurfield CtSunny Dell LnDraytonC t Ca n d l e b e r r y L n Kingsm illC t Baltrusol CtLEGENDPROPOSED WATER MAINUNKNOWN WATER MAIN3" WATER MAIN AND SMALLER4" WATER MAIN6" WATER MAN8" WATER MAIN10" WATER MAIN12" WATER MAIN16" WATER MAINEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700Exhibit 5Location Mapwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:February 2018YO1810YO1847 - Exhibit 5.MXDH:\GIS\PUBLIC\YORKVILLE\2018\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us300 0 300150 Feet The purpose of this memo is to provide an update as to the water main and sanitary sewer improvements that are necessary as part of this project. Initially, it was anticipated that the City would be responsible for over $1,250,000 worth of water main and sanitary sewer improvements to eliminate conflicts with the new roadway improvements. This involved the reconstruction of over 4,000 feet of water main along IL Rt 71. The current plans for the improvements are highlighted in the attached exhibits. By working closely with the Public Works Department, we have greatly reduced the amount of water main that will remain within IDOT right-of-way. By removing this water main, it does now require improvements to be constructed within the Fox Highlands development. The current construction costs estimates are summarized below. Contract 66D24 (Rt 47 – Rt 126) - Water $115,000 To Be Constructed as Part of Current IDOT Phase Fox Highlands - Water $370,000 To Be Constructed as Part of Current IDOT Phase Contract 66D24 (Rt 47 – Rt 126) - Sanitary $175,000 To Be Constructed as Part of Current IDOT Phase Contract 66D25 (Walsh – Rt 47) - Water $385,000 To be Constructed in Future IDOT Phase It should be noted that the water main and sanitary sewer work associated with the IL Rt 71 Improvements is included in IDOT’s plans and will be part of the overall roadway contract. The plans are complete and are currently going through the permitting process with the IEPA. The Fox Highlands water main work will have to be handled outside of the IDOT contract. We are targeting the March Public Works Committee meeting for an engineering agreement to include the Fox Highlands work. This work will have to be constructed in the fall of 2018 to align with IDOT’s schedule. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 14, 2018 Subject: IL Rt 71 Improvements ()-()-()-()-()-()-()-()-()-()-()-()-)()-()-()-()-( )- ( ) - ( )-()-()-( )-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-S Bridge StWa l s h D r Legion RdStagecoach TrlFairfax WayParkside LnSchoolhouseRdWindett Ridge RdStagecoach TrailCountry Hills DrSuttonStE H i g h p o i n t R d Ma ple Ln R a in tre e R d Fairfield AveGreen Briar RdIllinois Route #71Coach RdHampton LnK i n g s m i l l S t Naw ak w a LnWalsh CirIdenta RdKentshireDrB a n b u r y A v e P o p l a r D r R ich m o n d A v e CrookedCreekDrGarden StW e s to n A v e Hazeltine WayPrairie Crossing DrWolf StGreenfield TurnA s t e r D r W B a r b e rryCirHearthstone AveWarbler LnManchester LnBonnie LnHartfield AveD eerpoint LnW ythe PlAshworthLnCandleberryLnClover CtV illa g e V iewDrTremont AveM u i r f i e ld DrW a ln utDrIng em unson Ln S aravanosDrDeer StWoodSageAveColumbineDrBraemoreLnCorner s t o n e D r MeadowlarkLnWoodenBridgeDrClaremontC t WestwindDrPine CtG a r d e n C i r Fawn Ridge CtB a d g e r S tSunnyDellCtT o m myHughesWayHarvest TrlDrayton C t Phelps CtWinterthurGrnMurfieldCtWaverly CirSunflower CtWilton CtHawthorne CtFountainview DrTrillium CtC aulfield PtFitzhugh TurnWalsh CtStagecoach TrlStagecoach TrlLegion RdIllinois Route #71LEGENDABANDONED SANITARY SEWERPROPOSED SANITARY SEWERUNKNOWN SANITARY SEWER4" SANITARY SEWER6" SANITARY SEWER8" SANITARY SEWER10" SANITARY SEWER12" SANITARY SEWER14" SANITARY SEWER15" SANITARY SEWER16" SANITARY SEWER18" SANITARY SEWER24" SANITARY SEWER30" SANITARY SEWER36" SANITARY SEWER42" SANITARY SEWER48" SANITARY SEWEREngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700Route 71 Sanitary Sewer Replacementwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:January 2017YO1347YO1347-SANITARY.MXDH:\GIS\PUBLIC\YORKVILLE\2013\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us800 0 800400 FeetABANDONED SANITARY SEWER PROPOSEDSANITARY SEWER ()-()-()-()-()-()-()-()-()-()-()-()-)()-()-()-()-( )- ( ) - ( )-()-()-( )-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-S Bridge StWa l s h D r Legion RdStagecoach TrlFairfax WayParkside LnSchoolhouseRdWindett Ridge RdStagecoach TrailCountry Hills DrSuttonStE H i g h p o i n t R d Ma ple Ln R a in tre e R d Fairfield AveGreen Briar RdIllinois Route #71Coach RdHampton LnK i n g s m i l l S t Naw ak w a LnWalsh CirIdenta RdKentshireDrB a n b u r y A v e P o p l a r D r R ich m o n d A v e CrookedCreekDrGarden StW e s to n A v e Hazeltine WayPrairie Crossing DrWolf StGreenfield TurnA s t e r D r W B a r b e rryCirHearthstone AveWarbler LnManchester LnBonnie LnHartfield AveD eerpoint LnW ythe PlAshworthLnCandleberryLnClover CtV illa g e V iewDrTremont AveM u i r f i e ld DrW a ln utDrIng em unson Ln S aravanosDrDeer StWoodSageAveColumbineDrBraemoreLnCorner s t o n e D r MeadowlarkLnWoodenBridgeDrClaremontC t WestwindDrPine CtG a r d e n C i r Fawn Ridge CtB a d g e r S tSunnyDellCtT o m myHughesWayHarvest TrlDrayton C t Phelps CtWinterthurGrnMurfieldCtWaverly CirSunflower CtWilton CtHawthorne CtFountainview DrTrillium CtC aulfield PtFitzhugh TurnWalsh CtStagecoach TrlStagecoach TrlLegion RdIllinois Route #71LEGENDProposed Water MainAbandoned Water MainExisting Water Main8"12"16"Pressure Zone 1 (North)Pressure Zone 2 (North Central)Pressure Zone 3 (South)Pressure Zone 4 (South Central)Pressure Zone 5 (Southeast)Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700Route 71 Water MainReplacementwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:January 2017YO1347YO1347-WM2.MXDH:\GIS\PUBLIC\YORKVILLE\2013\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us800 0 800400 FeetPROPOSEDWATER MAINABANDONED WATER MAIN Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2018-25 Grande Reserve – Unit 2 Public Works Committee – March 20, 2018 Majority Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. The guarantee should be in the amount of ($124,225.41). This period starts after the City formally accepts the improvements. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 19, 2018 Subject: Grande Reserve – Unit 2 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Grande Reserve – Unit 2 and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A GRANDE RESERVE ‐ UNIT 2 (NEIGHBORHOOD 11) UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT QUANTITY EACH 75 FOOT 1,320 FOOT 279 FOOT 2,487 FOOT 1,993 FOOT 953 FOOT 1,146 FOOT 170 FOOT 905 FOOT 230 FOOT 227 FOOT 1,006 FOOT 623 EACH 19 EACH 19 EACH 14 EACH 16 EACH 1 EACH 2 FOOT 2,621 FOOT 586 EACH 40 EACH 34 V FOOT 58 EACH 19 FOOT 5,879 EACH 19 EACH 20 EACH 39 EACH 48 EACH 20 SQ FT 47,670 SQ FT 7,875 GRANDE TRAIL CRANSTON CIRCLE HOBBS LANE HOBBS COURT GRANDE TRAIL COURT STREET LIGHT COMPLETE INCLUDING WIRE & TRENCH ROADWAY CONSTRUCTION 5' WIDE ‐ 5" PCC SIDEWALK (ALONG LOT FRONTAGE) 5' WIDE ‐ 5" PCC SIDEWALK (ALONG OPEN SPACE) ROADWAY 8" DUCTILE IRON WATERMAIN W/ POLYWRAP 8" VALVE & BOX FIRE HYDRANT ASSEMBLY, COMPLETE 1.5" COPPER SERVICE COMPLETED ‐ NEAR MANHOLE, 60" DIA CATCH BASIN, 48" DIA FLARED END SECTION W/ GRATE, 24" FLARED END SECTION W/ GRATE, 30" SANITARY SEWER CONSTRUCTION 8" PVC SANITARY SEWER (SDR 26) STORM SEWER, RCP, 18" STORM SEWER, RCP, 21" STORM SEWER, RCP, 24" STORM SEWER, RCP, 30" INLET, 24" DIA 1.5" COPPER SERVICE COMPLETED ‐ FAR MISCELLANOUS UNDERGROUND CONSTRUCTION 8" PVC SANITARY SEWER (SDR 21) 6" SANITARY SERVICE COMPLETE ‐ NEAR 6" SANITARY SERVICE COMPLETE ‐ FAR 6" SERVICE RISER 48" MANHOLE TYPE A W/ FRAME & LID WATER MAIN CONSTRUCTION MANHOLE, 48" DIA UTILITIES STORM SEWER CONSTRUCTION 4" PVC SUMP CONNECTION STORM SEWER, PVC, 8" STORM SEWER, RCP, 12" STORM SEWER, RCP, 15" Grande TrlM c L e l l a n B l v d B u r r S tUS Highway 34Charles StCryder WayRood StHobbs LnCranston CirS q u i r e C i r E Veterans PkwyAmerican WayW Rickard DrE Rickard DrHenning LnE Lyncliff DrW Ly n c l i f f D r Ellsworth DrBristol CtLyncliff DrBurr CtHobbs CtGrande Trail CtEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conUNIT 2(NEIGHBORHOOD 11)DATE:FEBRUARY 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usGRANDE RESERVEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1622PATH:H:/GIS/PUBLIC/YORKVILLE/2016/YO1622- GR UNIT 2.MXDFILE:fffääNORTHUNIT BOUNDARYALL ROADWAY AND CURB & GUTTER450 0 450225 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2018-26 Grande Reserve – Unit 5 Public Works Committee – March 20, 2018 Majority Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. The guarantee should be in the amount of ($109,456.65). This period starts after the City formally accepts the improvements. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 19, 2018 Subject: Grande Reserve – Unit 5 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Grande Reserve – Unit 5, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A GRANDE RESERVE ‐ UNIT 5 (NEIGHBORHOOD 10) UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT QUANTITY EACH 52 FOOT 1,738 FOOT 120 FOOT 141 FOOT 2,757 FOOT 2,148 FOOT 874 FOOT 115 FOOT 912 TOTAL 4,142 FOOT 334 FOOT 1,337 FOOT 648 FOOT 556 EACH 24 EACH 24 EACH 19 EACH 1 EACH 18 EACH 1 EACH 3 EACH 1 FOOT 2,260 EACH 30 EACH 26 V FOOT 54 EACH 18 FOOT 4,670 EACH 10 EACH 16 EACH 47 EACH 38 EACH 16 SQ FT 41,165 1.5" COPPER SERVICE COMPLETED ‐ FAR MISCELLANOUS UNDERGROUND CONSTRUCTION STREET LIGHT COMPLETE INCLUDING WIRE & TREN ROADWAY CONSTRUCTION 5' WIDE ‐ 5" PCC SIDEWALK (ALONG LOT FRONTAG FLARED END SECTION W/ GRATE, 12" SANITARY SEWER CONSTRUCTION 6" SERVICE RISER WATER MAIN CONSTRUCTION 1.5" COPPER SERVICE COMPLETED ‐ NEAR INLET, 24" DIA UTILITIES 4" PVC SUMP CONNECTION STORM SEWER, PVC, 8" STORM SEWER, RCP, 12" STORM SEWER, RCP, 15" STORM SEWER CONSTRUCTION FIRE HYDRANT ASSEMBLY, COMPLETE FLARED END SECTION W/ GRATE, 36" 8" PVC SANITARY SEWER (SDR 26) 6" SANITARY SERVICE COMPLETE ‐ NEAR 6" SANITARY SERVICE COMPLETE ‐ FAR ROADWAY 48" MANHOLE TYPE A W/ FRAME & LID 8" DUCTILE IRON WATERMAIN W/ POLYWRAP 8" VALVE & BOX MANHOLE, 48" DIA MANHOLE, 60" DIA MANHOLE, 72" DIA CATCH BASIN, 48" DIA FLARED END SECTION W/ GRATE, 24" STORM SEWER, RCP, 18" STORM SEWER, RCP, 21" STORM SEWER, RCP, 24" STORM SEWER, RCP, 30" STORM SEWER, RCP, 36" GRANDE TRAIL HOLLENBACK COURT ELLSWORTH DRIVE ELLSWORTH COURT G ra n d e T rlE Rickard DrW Rickard DrMcLellan BlvdEdythe StJustice DrRood StC ryder W ayJ e t e r S t Ellsworth DrCharles StAlden AveUS Highway 34Old Glory DrConstitution WayM at l o c k D r Cranston CirCryder CtJustice CtHollenback CtEllsworth CtEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conUNIT 5(NEIGHBORHOOD 10)DATE:FEBRUARY 2017United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usGRANDE RESERVEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1623PATH:H:/GIS/PUBLIC/YORKVILLE/2016/YO1622- GR UNIT 5.MXDFILE:fffääNORTHUNIT BOUNDARYALL ROADWAY AND CURB & GUTTER450 0 450225 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2018-27 Anthony’s Place Public Works Committee – March 20, 2018 Majority Consideration of Approval Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, and sidewalk) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. Along with final acceptance, there is a bond reduction to 10% of the value of the public improvements (Maintenance Guarantee). The existing bond and new amounts are as follows: North American Specialty Insurance Company No. 2168153 (Existing) $208,868.00 Original Approved EOPC (Public Improvement Portion) $88,453.50 Required Value (10% of Original) $8,845.35 Net Allowable Reduction $200,022.65 Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and new guarantee amount, the existing security may then be released. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 20, 2018 Subject: Anthony’s Place - Acceptance 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Anthony’s Place, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A ANTHONY'S PLACE (GC HOUSING) UNITED CITY OF YORKVILLE UNIT QUANTITIY FOOT 412 EACH 3 FOOT 523 FOOT 118 EACH 2 EACH 3 EACH 2 SQ FT 2,150 ROADWAY CONSTRUCTION PCC SIDEWALK ‐ 5" WITH SUBBASE PRESSURE CONNECTION UTILITIES 4' DIAMETER MANHOLE ‐ 0'‐8' WATER MAIN CONSTRUCTION 8" DUCTILE IRON WATER MAIN 8" VALVE AND VAULT, STD 4' DIA, W/ FR & LID FIRE HYDRANT WITH AUXILIARY VALVE SANITARY SEWER CONSTRUCTION 8" PVC SANITARY SEWER ‐ 0'‐12' DEPTH 6" DUCTILE IRON WATER MAIN Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2018-28 2018 Sanitary Sewer Lining Program Public Works Committee – March 20, 2018 Majority Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2018 Sanitary Sewer Lining Program at 10:00 a.m., March 8, 2018. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2019 budget. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Innovative Underground, LLC, 312 Illini Drive, Yorkville, IL 60560 in the amount of $102,804.00. Note that work cannot begin until after May 1, 2018. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: March 13, 2018 Subject: 2018 Sanitary Sewer Lining Program BID TABULATION MICHELS CORP.HOERR CONSTRUCTION, INC.INSITUFORM TECHNOLOGIES ENGINEER'S ESTIMATE BIDS RECD 3/8/2018 817 W. Main Street P.O. Box 65 580 Goddard Ave 52 Wheeler Road Brownsville, WI 53006 Goodfield, IL 61742 Chesterfield, MO 63005 Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 CURED-IN-PLACE-HEAT CURED PIPE LINING, 8"FOOT 3768 25.00$ 94,200.00$ 27.00$ 101,736.00$ 28.00$ 105,504.00$ 26.50$ 99,852.00$ 33.00$ 124,344.00$ 30.00$ 113,040.00$ 2 CURED-IN-PLACE-HEAT CURED PIPE LINING, 10"FOOT 179 26.00$ 4,654.00$ 50.00$ 8,950.00$ 71.25$ 12,753.75$ 86.00$ 15,394.00$ 68.80$ 12,315.20$ 35.00$ 6,265.00$ 3 PROTRUDING TAP REMOVAL EACH 4 25.00$ 100.00$ 150.00$ 600.00$ 250.00$ 1,000.00$ 250.00$ 1,000.00$ 264.50$ 1,058.00$ 210.00$ 840.00$ 4 GROUT JOINTS EACH 10 25.00$ 250.00$ 850.00$ 8,500.00$ 668.00$ 6,680.00$ 930.00$ 9,300.00$ 25.00$ 250.00$ 500.00$ 5,000.00$ 5 HEAVY ROOT CLEANING LF 20 55.00$ 1,100.00$ 1.00$ 20.00$ 22.50$ 450.00$ 10.00$ 200.00$ 5.00$ 100.00$ 7.00$ 140.00$ 6 RAILROAD FLAGGER LSUM 1 1,250.00$ 1,250.00$ 1,200.00$ 1,200.00$ 913.00$ 913.00$ 1,800.00$ 1,800.00$ 4,760.30$ 4,760.30$ 3,000.00$ 3,000.00$ 7 RAILROAD PROTECTIVE LIABILITY INSURANCE LSUM 1 1,250.00$ 1,250.00$ 1,800.00$ 1,800.00$ 1,625.00$ 1,625.00$ 3,600.00$ 3,600.00$ 2,115.70$ 2,115.70$ 6,500.00$ 6,500.00$ TOTAL (Items 1 - 7)102,804.00$ 122,806.00$ 128,925.75$ 131,146.00$ 144,943.20$ 134,785.00$ % BELOW/ABOVE ENGINEER'S ESTIMATE -23.7%-8.9%-4.3%-2.7%7.5% UNITED CITY OF YORKVILLE BID TABULATION BID SCHEDULE A - HEAT CURED POLYESTER LINING 2018 SANITARY SEWER LINING Yorkville, IL 60560 Pewaukee, WI 53072 INNOVATIVE UNDERGROUND VISU-SEWER, LLC 312 Illini Drive W230 N4855 Betker Road ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS !. !. !.!. !. !. !.!.!.!. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!.!.!. !. !. !. !. !. !.!.!. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !.!. !. !.!. !.!. !. !. !. !.!.!.!.!. !.!. !. !. !. !.!. !. !. !.!. !. !. !. !. !. !.!. !.!. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !.!. !. !.!. !. !. !.!. !. !.!. !.!. !.!. !. !.!. !.!. !. !.!.!. !. !. !.!. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!.!. !. !.!.S Bridge StMill StB e nj a min S tState StS Main StDeer StSchoolhouse RdHeustis StE Fox St W Fox St B e a v e r S t E Van Emmon St E Orange St Adrian StW Ridge St Morgan StW Madison St C olo n ial P kw y Badger StGa r de n S t E Washington St Wolf St Illini DrAdams StW Hydraulic Ave Eliza beth St W Van Emmon St W Orange St Wooden Bridge Dr W Washington St Blaine St Olsen St Walter St Crooked Creek DrW Dolph St E Hydraulic Ave E Ridge St Garden CirW o o d S a g eAveDydyna CtBell StT o m asi k Ct W Beecher St W Hydraulic Ave Morgan StEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 SANITARY LINING LOCATION MAP www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2018 YO1744 YO1744_2018 Proposed.MXD H:\GIS\PUBLIC\YORKVILLE\2017\ MJT NO.REVISIONS ³United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350www.yorkville.il.us 0600300 Feet Legend 2018 LINING SANITARY SEWER !.SANITARY MANHOLES S2-22A S2-22 S2-21 S2-20 S2-19 S2-60 S3-20A S3-20 S3-8 S3-9 S3-10 S1-28 S 1 -2 7 S1-62 S1-63 S2-59A S2-59B S2-9 S2-10 S2-12A S2-12BS2-13 S2-15 S2-15A S2-15D S2-16 !. !. !. !. !. !.!. !. !. E Fox StBell StS Bridge StS2-15 S2-15A S2-15D S2-16 S3-11 S2-61A S2-59 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2018-29 2018 Road to Better Roads Program Public Works Committee – March 20, 2018 Majority Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2018 Roads to Better Roads Program at 11:30 a.m., March 12, 2018. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2019 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, D Construction, Co., 1488 S Broadway Street, Coal City, IL 60416 in the amount of $385,182.36. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Lisa Pickering, Deputy City Clerk Date: March 12, 2018 Subject: 2018 Roads to Better Roads Program BID TABULATION2018 ROAD PROGRAMUNITED CITY OF YORKVILLEBID TABULATIONENGINEER'S ESTIMATE52 Wheeler RoadSugar Grove, IL 60554 ITEMUNITUNITUNITUNITNO. DESCRIPTION UNIT QUANTITYPRICE AMOUNTPRICE AMOUNTPRICE AMOUNTPRICE AMOUNT40600290 BITUMINOUS MATERIALS (TACK COAT)POUND 12570 0.01$ 125.70$ 0.01$ 125.70$ 0.01$ 125.70$ 0.20$ 2,514.00$ 40600982 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINTSQ YD 222 8.00$ 1,776.00$ 10.00$ 2,220.00$ 22.00$ 4,884.00$ 9.00 1,998.00 40600625 LEVELING BINDER (MACHINE METHOD), N50TON 1045 60.00$ 62,700.00$ 65.00$ 67,925.00$ 78.00$ 81,510.00$ 66.00 68,970.00 40603335 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50TON 1567 61.00$ 95,587.00$ 64.00$ 100,288.00$ 72.00$ 112,824.00$ 66.00 103,422.00 40800050 INCIDENTAL HOT-MIX ASPHALT SURFACINGTON 1 85.00$ 85.00$ 575.00$ 575.00$ 288.72$ 288.72$ 100.00 100.00 42400200 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCHSQ FT 2495 6.95$ 17,340.25$ 5.90$ 14,720.50$ 6.75$ 16,841.25$ 7.00 17,465.00 42400300 PORTLAND CEMENT CONCRETE SIDEWALK 6 INCHSQ FT 175 7.50$ 1,312.50$ 6.60$ 1,155.00$ 7.00$ 1,225.00$ 8.00 1,400.00 42400800 DETECTABLE WARNINGSSQ FT 166 25.00$ 4,150.00$ 23.00$ 3,818.00$ 24.00$ 3,984.00$ 25.00 4,150.00 44000159 HOT-MIX ASPHALT SURFACE REMOVAL, 2 1/2"SQ YD 16060 2.00$ 32,120.00$ 2.40$ 38,544.00$ 2.60$ 41,756.00$ 3.20 51,392.00 44000600 SIDEWALK REMOVALSQ FT 2939 1.80$ 5,290.20$ 1.15$ 3,379.85$ 2.00$ 5,878.00$ 2.00 5,878.00 44201670 CLASS D PATCHES, TYPE I, 2 INCHSQ YD 287 15.00$ 4,305.00$ 25.00$ 7,175.00$ 16.75$ 4,807.25$ 20.00 5,740.00 44201672 CLASS D PATCHES, TYPE II, 2 INCHSQ YD 287 15.00$ 4,305.00$ 24.00$ 6,888.00$ 15.50$ 4,448.50$ 20.00 5,740.00 44201674 CLASS D PATCHES, TYPE III, 2 INCHSQ YD 287 14.00$ 4,018.00$ 24.00$ 6,888.00$ 14.25$ 4,089.75$ 20.00 5,740.00 44201676 CLASS D PATCHES, TYPE IV, 2 INCHSQ YD 1730 14.00$ 24,220.00$ 19.00$ 32,870.00$ 14.15$ 24,479.50$ 20.00 34,600.00 45100100 CRACK ROUTING (PAVEMENT)FOOT 81875 0.01$ 818.75$ 0.05$ 4,093.75$ 0.05$ 4,093.75$ 0.01 818.75 45100200 CRACK FILLINGPOUND 27291 1.40$ 38,207.40$ 1.08$ 29,474.28$ 1.08$ 29,474.28$ 1.45 39,571.95 48102100 AGGREGATE WEDGE SHOULDER, TYPE BTON 27 30.00$ 810.00$ 60.00$ 1,620.00$ 70.00$ 1,890.00$ 50.00 1,350.00 60255500 MANHOLES TO BE ADJUSTEDEACH 6 350.00$ 2,100.00$ 425.00$ 2,550.00$ 400.00$ 2,400.00$ 650.00 3,900.00 60255800MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, CLOSED LIDEACH 2 650.00$ 1,300.00$ 800.00$ 1,600.00$ 740.00$ 1,480.00$ 850.00 1,700.00 AURORA, IL 60507GENEVA CONSTRUCTION CO.P.O. BOX 998BIDS RECD 3/12/2018HILLSIDE, IL 601624413 ROOSEVELT ROAD STE 108BUILDERS PAVING, LLCCOAL CITY, IL 604161488 S BROADWAY D CONSTRUCTION, INCENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION2018 ROAD PROGRAMUNITED CITY OF YORKVILLEBID TABULATIONENGINEER'S ESTIMATE52 Wheeler RoadSugar Grove, IL 60554 ITEMUNITUNITUNITUNITNO. DESCRIPTION UNIT QUANTITYPRICE AMOUNTPRICE AMOUNTPRICE AMOUNTPRICE AMOUNTAURORA, IL 60507GENEVA CONSTRUCTION CO.P.O. BOX 998BIDS RECD 3/12/2018HILLSIDE, IL 601624413 ROOSEVELT ROAD STE 108BUILDERS PAVING, LLCCOAL CITY, IL 604161488 S BROADWAY D CONSTRUCTION, INCX6026050 SANITARY MANHOLES TO BE ADJUSTEDEACH 7 750.00$ 5,250.00$ 850.00$ 5,950.00$ 620.00$ 4,340.00$ 900.00 6,300.00 X6026056SANITARY MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, CLOSED LIDEACH 1 900.00$ 900.00$ 1,100.00$ 1,100.00$ 950.00$ 950.00$ 1,171.00 1,171.00 60260100 INLETS TO BE ADJUSTEDEACH 11 350.00$ 3,850.00$ 325.00$ 3,575.00$ 300.00$ 3,300.00$ 500.00 5,500.00 60266600 VALVE BOXES TO BE ADJUSTEDEACH 2 130.00$ 260.00$ 300.00$ 600.00$ 240.00$ 480.00$ 200.00 400.00 78000200 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 3840 0.89$ 3,417.60$ 0.98$ 3,763.20$ 0.50$ 1,920.00$ 0.70 2,688.00 78000400 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 134 1.54$ 206.36$ 1.40$ 187.60$ 2.25$ 301.50$ 1.05 140.70 78000600 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 490 3.03$ 1,484.70$ 2.60$ 1,274.00$ 3.12$ 1,528.80$ 2.10 1,029.00 78000650 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 68 6.05$ 411.40$ 4.95$ 336.60$ 15.00$ 1,020.00$ 4.20 285.60 XX003435PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENTSQ YD 7 80.00$ 560.00$ 85.00$ 595.00$ 80.00$ 560.00$ 100.00 700.00 XX008115 SEEDING, CLASS 1A SPECIALSQ YD 568 23.00$ 13,064.00$ 9.75$ 5,538.00$ 11.75$ 6,674.00$ 12.00 6,816.00 XX006172 ROUTING AND SEALING CRACKSFOOT 9250 0.57$ 5,272.50$ 0.50$ 4,625.00$ 0.50$ 4,625.00$ 2.70 24,975.00 XX006947HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENTSQ YD 219 35.00$ 7,665.00$ 33.00$ 7,227.00$ 55.00$ 12,045.00$ 35.00 7,665.00 XX007031 FRAME AND GRATE, SPECIALEACH 4 750.00$ 3,000.00$ 400.00$ 1,600.00$ 475.00$ 1,900.00$ 250.00 1,000.00 Z0004562COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFOOT 1122 35.00$ 39,270.00$ 29.40$ 32,986.80$ 27.00$ 30,294.00$ 40.00 44,880.00 TOTAL (Items 1 - 33)385,182.36 395,268.28 416,418.00 460,000.00 % BELOW/ABOVE ENGINEER'S ESTIMATE -16.3% -14.1% -9.5%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-)()-()-()-()-()-()-()-()-()-()-()- ()- ()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-)()-()-()-()-()-()-()-()-()-()-()- ()- ()-()-()- Madison StMadison CtBridgeSpring Main MillVan Emmon Park Somonauk Center Benjamin OrangeState TeriDeerapl e McHughElm KingOmahaLibertyB a r b e r r y HeustisWashington WackerJackson BruellFreemontBeaverMorganChurchAdrian Ka BristolColonial Madison Coltonhite Oak Blaine F o x b o r o Wolf ked CreekElizabeth BadgerGardenGame FarmAdamsGawneWi n d s o r Ridge Illini Wooden BridgeOlsenWest Walter Martin Wood SaWoodworthDolph WorsleyHydraulic Woodland AuburnSandersOakwoodTowerDydyna R Behrens Marie SpruceBellOx f o r d JohnsonBatorTomasikVictoria Beecher Appletree Rodak Buck t hor n JeffersonB u h r ma s t e r Spicebush Wooddale StateRidge MainDolph MainS c h o ol h o u s eMorganMainHydraulic Legend 2018 RTBR PROGRAM ()-()-()- ( )-()-()-()-TimberCreek ArcadiaPavillion LegionHighview Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 PROPOSED 2018 RTBR PROGRAM LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: September 2017 YO1739 YO1739_2018 Road Program .MXD H:\GIS\PUBLIC\YORKVILLE\2017\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³IL Route 71 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #10 Tracking Number PW 2018-30 Whispering Meadows Units 1, 2 and 4 – Completion of Improvements Public Works Committee – March 20, 2018 Majority Consideration of Bid Award Review of Bid Results Brad Sanderson Engineering Name Department The bid letting is scheduled for March 19th at 11:30 am. EEI will present the bid results at the Public Works Committee meeting for review and discussion. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: March 15, 2018 Subject: Whispering Meadows Units 1, 2 &4 – Completion of Improvements Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number New Business #11 Tracking Number PW 2018-31 Traffic Control Request – Sutton and Windett Ridge Public Works Committee – March 20, 2018 Majority Consideration of Approval Signage Recommendation Brad Sanderson Engineering Name Department As requested, we investigated the possible installation of stop signs at the intersection of Sutton Street and Windett Ridge Road. Our findings were as follows:  Currently there is no signage control at the crossing.  The intersection at Sutton Street and Windett Ridge Road has sight distance constraints at the southwest corner of the intersection. When a house is built on the southeast corner of the intersection, the intersection will have additional sight constraints.  The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to stop sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D. Sight distance available on each approach; and E. Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A. An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B. A street entering a designated through highway or street; and/or C. An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of- way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Yield or Stop signs should not be used for speed control. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: March 7, 2018 Subject: Sutton Street and Windett Ridge Road Stop Sign The traffic volume is below 2,000 units per day and there does not appear to be an accident history. However, due to sight distance constraints at the southwest corner of the intersection and future sight distance constraints on the southeast corner, a stop sign is recommended for the Sutton Street approach. It is our understanding that there may be a concern regarding speed at the intersection. This may be more properly addressed with enforcement or if necessary traffic calming devices. We will be prepared to discuss further at the committee meeting. If you have any questions or need additional information, please call. Sutton Street and Windett Ridge Road Intersection Photos 1 Westbound Approach, Looking West Westbound Approach, Looking South Sutton Street and Windett Ridge Road Intersection Photos 2 Eastbound Approach, Looking East Eastbound Approach, Looking South Sutton Street and Windett Ridge Road Intersection Photos 3 Northbound Approach, Looking North Northbound Approach, Looking West Sutton Street and Windett Ridge Road Intersection Photos 4 Northbound Approach, Looking East Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #12 Tracking Number PW 2018-32 CMAP LTA Grant Public Works Committee – March 20, 2018 Majority Approval See attached memo. Eric Dhuse Engineering Name Department Summary Seeking approval of a Resolution authorizing the execution of a Memorandum of Understanding with the Chicago Metropolitan Agency for Planning for planning and technical assistance services for the study of shared water supply service governance options in the amount of $2000. Background The United City of Yorkville along with the Villages of Oswego and Montgomery are considering the construction of a water plant to serve all three communities. There are many forms of governance for the operation of the plant. Under one scenario, one community could own and manage the plant while selling the water wholesale to the other communities. A second scenario has the communities creating a joint water action agency. The municipalities applied and were awarded a Local Technical Assistance grant from CMAP to conduct a study of governance options. CMAP is receiving funding from IEPA to use our group as a case study for other communities who face similar issues. CMAP will subcontract with the Metropolitan Planning Council to conduct the research. The scope of work associated with the MOU outlines the tasks to be completed: 1. Project initiation (February 2018) 2. Research shared water supply service governance options (March-April 2018) 3. Draft and finalize shared water supply service governance options (May-June 2018) Recommendation Although all communities are still evaluating options for the water source, staff recommends approval of the resolution and the expenditure of $2000 for our share of the study. The study is primarily funded by the IEPA and the funds may not be available in the future. The recommendations that come out of the study will allow us to move quickly in the event that the Fox River alternate is chosen. I would ask that this be placed on the March 20, 2018 public works committee meeting for discussion. Please let me know if you have questions or need further information. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: March 14, 2018 Subject: CMAP LTA grant Page 1 of 3 CMAP Local Technical Assistance Program Memorandum of Understanding between CMAP and the Village of Oswego, Village of Montgomery and the United City of Yorkville February 23, 2018 Please note: “LTA staff” means CMAP staff assigned to work with local governments and community groups as part of the Local Technical Assistance program. 1. CMAP / applicant relationship  CMAP shall assign staff to work with local governments and the community as part of the Local Technical Assistance program.  Applicant shall assign a lead person to be the main point of contact for LTA staff.  CMAP staff will report on the overall scope of work and day‐to‐day activities to the applicant. Assigned staff are CMAP employees and CMAP is responsible for evaluating their performance.  CMAP management, in addition to the CMAP staff assigned to the project, may periodically check‐in (frequency to be determined based on need) with applicant.  CMAP is responsible for assigning relevant LTA staff to work on the project (based on availability, skills, familiarity with the applicant community, and applicant preferences).  Applicant understands that CMAP assistance is provided as a means of advancing the implementation of the GO TO 2040 Plan as the long‐range regional comprehensive plan for the seven‐county Chicago region, encompassing Cook, DuPage, Kane, Kendall, Lake, McHenry and Will counties, as well as priorities that are part of the ON TO 2050 plan that CMAP is developing. 2. Access to resources  LTA staff will have full access to CMAP data and other resources, including specialized CMAP staff (for advanced mapping, data, outreach, communications, or topic‐specific expertise).  The applicant will provide access to relevant staff who will need to be involved in the project, and will ensure that they allocate sufficient time to the project.  The applicant will provide access to all relevant internal data, reports, and other information necessary to successfully complete the project.  The applicant’s leadership (key staff, planning commissioners, board members, other elected officials, other decision‐makers) commits to participate in the project and allocate sufficient time at meetings (Plan Commission meetings, council meetings, etc.) to ensure due consideration so the project is successful. Page 2 of 3 3. Demonstration of local support  Applicant’s governing board shall be required to pass a resolution supporting the project before work will begin or in the alternative, applicant may affirm that the governing board is aware and supportive of the project.  Formal action by the applicant’s governing board and commitment to a local financial contribution to the LTA fund, if applicable, shall be documented through a separate resolution and/or Intergovernmental Agreement between the applicant and CMAP.  The applicant shall be responsible for working with CMAP to identify members for a project steering committee or similar oversight group.  If public outreach is a component of the project, the applicant agrees to participate in public outreach and engagement efforts; including assisting in dissemination of project and meeting information, attending and assisting at public meetings, and providing key stakeholder contact information.  Applicant agrees to provide an inclusive, open, safe and welcoming environment in which to conduct meetings and outreach events. 4. Project management and review  Prior to and following enacting this MOU, CMAP and applicant will jointly determine and document the project scope of work, timelines, public engagement schedules, commitment of non‐staff resources by either CMAP or the applicant, and other elements prior to beginning work. CMAP may also request applicant assistance to establish expectations and performance goals for the project and process.  CMAP and applicant shall jointly agree to changes to project scope or timelines; CMAP may discontinue the project if major deviations, changes, or expansions of scope or schedule occur.  All work performed by LTA staff must be related to the scope of work. The majority should be directly referenced within work plan, but some indirectly related activities are also permitted  Allocation of LTA staff to each project will vary over time based on project timeline and work needs.  The full project scope of work is attached to this MOU as Attachment 1.  In order to maintain project progre ss and momentum, the applicant agrees to review and provide feedback on project deliverables in a timely manner, in accordance with the agreed upon timelines.  Applicant agrees to make best faith effort to adopt and implement the completed plan within agreed upon timelines. Page 3 of 3 The undersigned parties agree to the terms listed above. CMAP Representative: Melissa Porter, Chief of Staff Date Village of Oswego NAME AND TITLE Date Village of Montgomery NAME AND TITLE Date United City of Yorkville NAME AND TITLE Date Shared water supply service governance options – Oswego, Montgomery, and Yorkville case study. Purpose: Conduct a study of shared water supply service governance options for Oswego, Montgomery, and Yorkville in order to provide a sustainable, efficient, and cost effective water supply. The study will explore governance structures, funding options, decision making processes and other issues that require intergovernmental coordination in order to make a shared water supply service work. The findings will be summarized in a report to Oswego, Montgomery, and Yorkville and will be useful to a wider audience contemplating similar decisions. Tasks 1. Project initiation (February 2018) The project team will meet with representatives of Oswego, Montgomery, and Yorkville to confirm project goals, objectives, and timelines for this project, establish a process for working together, and outline the specific questions the communities would like guidance on. Representatives from Oswego, Montgomery, and Yorkville will provide the project team with recent engineering reports that have explored water supply options, along with any pertinent, additional information necessary for considering and evaluating shared water supply service options. Roles:  MPC will lead the meeting and sketch out a research scope summary.  CMAP will participate in the meeting. Deliverables: Confirmed project goals and research scope, and established plan for working together. 2. Research shared water supply service governance options (March ‐ April, 2018) The project team will explore potential governing mechanisms, such as creating a new governing entity or designating one municipality as the water supply developer who then sells bulk water to the others, etc. The exploration will utilize case studies, where available, from experts within the region and nation as well as other best practices guidance and literature. The research will help inform key questions to be addressed, which could include: available legal structures for shared service; decision making processes; dispute resolution; funding options; staffing considerations; withdrawal from agreement; commitments from communities to maintain infrastructure. Roles:  MPC will lead this research effort and summarize findings.  CMAP will provide limited research capacity on identified, published best practices. Deliverables: Completion of research tasks and findings. 3. Draft and finalize shared water supply service governance options (May‐June, 2018) The project team will distill potential governance options, which will be described in a written report that presents these options and the key components, tradeoffs, and potential next steps for proceeding. The draft report will be shared and reviewed by the designated representatives of Oswego, Montgomery, and Yorkville, and the project team will revise the report, as appropriate, based on feedback received. The report will also provide a general overview for other communities that will highlight important considerations when exploring similar structures for shared water supply service. Roles:  MPC will write, revise, and present the report.  CMAP will provide guidance and feedback for the report, and will produce a PowerPoint slide deck outlining the project, its process and key findings (as outlined in the report) for the communities to use when presenting to their respective Boards. Deliverables:  Draft report for review by Oswego, Montgomery, and Yorkville.  Discussion on draft report between project team and designated representatives of Oswego, Montgomery, and Yorkville.  Final report presented to designated representatives of Oswego, Montgomery, and Yorkville.  PowerPoint slide deck for the communities to use for presenting to their respective Boards. Resolution No. 2018-___ Page 1 Resolution No. 2018-_____ A RESOLUTION TO ACCEPT PLANNING TECHNICAL ASSISTANCE SERVICES DELIVERED BY THE CHICAGO METROPOLITAN AGENCY FOR PLANNING WHEREAS, the United City of Yorkville (“the City”) has applied for technical assistance services through the Chicago Metropolitan Agency for Planning (“CMAP”), for a study of shared water supply service governance options for Oswego, Montgomery, and Yorkville in order to provide a sustainable, efficient, and cost-effective water supply; and WHEREAS, the City’s request for such assistance has been recommended by CMAP as a priority project; and WHEREAS, CMAP has adopted the GO TO 2040 Plan as the long-range regional comprehensive plan for the seven-county Chicago region, encompassing Cook, DuPage, Kane, Kendall. Lake, McHenry and Will counties, is developing the ON TO 2050 Plan to be adopted in October 2018, and is providing technical assistance as a means of advancing the plan’s implementation and CMAP priorities; and WHEREAS, the City and CMAP have agreed on the general contents of a Memorandum of Understanding (“MOU”) and a Scope of Services that will guide technical assistance services to be provided by CMAP; NOW, THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE: Section 1: the United City of Yorkville supports this project to conduct a study of shared water supply service governance options for Oswego, Montgomery, and Yorkville in order to provide a sustainable, efficient and cost effective water supply. Section 2: the United City of Yorkville accepts the offer of technical assistance services by CMAP and recognizes that these services are provided for the purpose of advancing the implementation of GO TO 2040 and other CMAP priorities. Section 3: the United City of Yorkville agrees to pay CMAP a local financial contribution of $2,000 to the LTA fund. Section 4: the United City of Yorkville recognizes that provisions that govern the administration of technical assistance services, and, if necessary, the discontinuance of such services, are included in the Memorandum of Understanding and Scope of Services. Section 5: This resolution shall be effective as of the date of its adoption. Resolution No. 2018-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2018. ______________________________ MAYOR Application form: RTA Community Planning Program and CMAP Local Technical Assistance Program DEADLINE: Noon on Thursday, June 29, 2017 This application form is online at www.rtachicago.org/applications. You may submit the form by email to applications@rtachicago.org. Upon receipt of application, you will receive an e-mail verifying that your application has been received. 1. Name of Applicant Villages of Oswego & Montgonery & United City of Yorkville – Joint Study of Governance Structure for Shared Water Treatment Plant ___________________________________________________________________________________ 2. Main Contact for Application Name: Jennifer Hughes Title: Public Works Director – Oswego Phone number: 630-551-2366 Email: jhughes@oswegoil.org 3. Type of Applicant (please check any that apply) ____ Local government _X__ Multijurisdictional group* Please list the members of the group (including government and nongovernmental organizations): Village of Oswego Village of Montgomery United City of Yorkville ____ Nongovernmental organization* Name of local government partner(s): __________________________________________ __________________________________________ __________________________________________ *Applications submitted by multijurisdictional groups and nongovernmental organizations must include a letter indicating support from each relevant local government. See the FAQs for more information. Nongovernmental applicants are strongly encouraged to contact CMAP or the RTA prior to submitting their application to discuss their project and the demonstration of local support. 4. Project Type (please check any that apply) Please check all statements below that describe characteristics of your project. __X_ My project involves preparation of a plan. ____ My project involves updating an already existing plan. __X_ My project helps to implement a past plan. ____ My project links land use, transportation, and housing. ____ My project has direct relevance to public transit and supports the use of the existing transit system. __X_ My project is not directly related to transportation or land use, but implements GO TO 2040 in other ways. 5. Local Match Requirement (please initial to indicate you are aware of the local match requirements) I am aware that a local match will be required for most projects, and understand that if my project is selected it is up to the project applicant to contribute a local match. (See the program guide for further details on local match requirements.) _X___ Yes, I understand that applicants will be required to contribute a local match. 6. Project Location Please provide a brief description of the location of your project. You may include a map if that helps to describe location, but this is not required. If your project helps to implement a past plan, please include a link to that plan. The project involves three communities combining resources to procure a sustainable water source to support our existing and future population. The three communities are located along the Fox River primarily in Kendall County. 7. Project Description Please tell us what you would like to do in your community, and what assistance is needed. If you have more than one idea, please submit a separate application for each project. Please be specific, but also brief (less than two pages per project idea)—we simply want to have a basic understanding of what you want to do. For plan updates please tell us how you will be building upon (or replacing) the previous work. Program staff will follow-up with you if we need any additional information to fully understand your proposed project. The Villages of Oswego and Montgomery, along with the United City of Yorkville, are jointly seeking an alternate water supply to address the dwindling ground water supply. One option is to withdraw water from the Fox River. The 2016 Sub Regional Water Supply Study undertaken by the communities suggests that a joint project where water is drawn by a single plant is not only viable but may be the most cost effective option. The communities are unsure as to the best way to create a governance structure for this endeavor. We are aware of several options: • Establish a JAWA independent of the communities • Create a consortium with board membership appointed by the communities • Identify a lead community that produces and sells bulk water to the others • Other The LTA would explore the pros/cons of the options so that the boards can make an informed decision. Key issues to be addressed include the following: • Authority to enter agreement/create new organization • Decision making process • Dispute resolution • Funding o how costs are apportioned among the communities o how organization raises funds for preliminary work (land acquisition, design, construction) before coming on line • Withdrawal from agreement • Schedule • Commitments from communities to perform required internal improvements to make system work 8. Previous Plan Implementation Efforts Please describe actions you have taken to implement previous plans in your community – whether your efforts were successful or not – to achieve infrastructure improvements, development investment, policy changes, advocacy, volunteer involvement, or other actions. If you do not have experience implementing previous planning work, please describe what you will do to make sure that your plan is implemented. Illustrating a commitment to implement plan recommendations is very important to both agencies as we consider new planning projects. IN 2014, the Villages of Oswego and Montgomery, along with the United City of Yorkville, partnered with CMAP to research and identify potential opportunities that could be implemented to increase our financial and operational efficiencies through working together. This study set the stage for the current project as the communities recognize the value of working cooperatively to achieve a common goal. The communities followed up in 2016 with a joint study of the feasibility of utilizing Fox River water as an alternate water supply. The study looked at construction of three plants versus a single, shared plant. The study concludes that a shared plant is a cost effective. The question to be resolved is how to best organize the governance structure for such a project remains. 9. Additional Strategic Partnerships Please list any additional partners you may want to include in this planning project. Please specify if you have made contact with them in advance of submitting this application. (Please include any additional information that is relevant, preferably by providing links to online documents.) Letters of Support from the Villages of Oswego and Montgomery and the United City of Yorkville are attached. 100 Parkers Mill • Oswego, IL 60543 • (630) 554-2360 • Fax: (630) 551-4854 Website: http://www.oswegoil.org Daniel W. Di Santo, Village Administrator June 23, 2017 Tony Manno, Senior Planner Chicago Metropolitan Agency for Planning 233 S. Wacker Drive, Suite 800 Chicago, IL 60606 Re: CMAP Local Technical Assistance Program Dear Tony: The Village of Oswego is pleased to support the CMAP Local Technical Assistance (LTA) request with the Village of Montgomery and the United City of Yorkville to conduct a joint study of governance structures for a shared water treatment plant. Our three municipalities continue to achieve new levels of efficiency through combined efforts, which have blossomed since the 2013 CMAP LTA shared services study, and we believe this LTA application will take our partnership to the next level. The 2013 CMAP study was the genesis of a sub-regional water supply and treatment analysis that recommended our three communities work together to plan for a joint Fox River water treatment facility. It is critical that our communities identify a sustainable water source since our ground water supply is projected to deplete over the next few decades. One of the first implementation steps outlined in the analysis is to identify a governance structure for the shared water plant. As such, this LTA application would help our communities move closer towards a solution to our regional water issue. We thank you for your consideration of this application. Very Truly Yours, Daniel W. Di Santo Village Administrator Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #13 Tracking Number PW 2018-33 Baseline Road Status Public Works Committee – March 20, 2018 N/A N/A Discussion See attached memo. Bart Olson Administration Name Department Summary Discussion of Baseline Road condition and maintenance. Background This item was requested by Alderman Frieders. He has been contacted by a county resident who lives on the road that would like the City to improve the road through pavement rehab and more frequent snow plowing. The City’s 2016 inspection report is attached for your use. Relevant excerpts from the FY 19 budget proposal memo are as follows: Unfunded capital projects 1) Baseline Road a. One of the worst rated roads in the City. The City has been monitoring the condition of the deck of the bridge for the past year. In the event the bridge inspection comes back unfavorable, the City would proceed forward with closing the road. If the Route 47 north expansion project gets funded by the state, the cost of the bridge replacement would be heavily subsidized by the State. b. Cost estimate - $560,000 Motor Fuel Tax Fund E1) Baseline Road Bridge Repairs 15-155-60-00-6004 a. Original estimates on the bridge repair in FY 16 came in much higher than expected, so staff recommended closure of the bridge instead. This item was pushed along through the remainder of FY 16, FY 17, and FY 18 because ongoing bridge inspections have not justified total closure of the bridge. Per the Bridge Inspection Report completed in 2016, the superstructure (surface) is in poor condition, while the substructure is in good condition. The 2016 report did not indicate an immediate need to close the bridge based on structural/safety concerns. Inspections are scheduled once every two years, per IDOT policy, and the next inspection will occur in summer 2018. If the inspection comes back with an issue, we would recommend proceeding forward with bridge closure. Until then, we recommend leaving the bridge as-is until the State expands Route 47 in the area. Recommendation This is an informational item. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: March 15, 2018 Subject: Baseline Road maintenance City of Yorkville | 2016 Bridge Inspections | i City of Yorkville 2016 Bridge Inspection Report Four Bridges PREPARED FOR: City of Yorkville, Illinois c/o: Brad Sanderson, PE Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 October 2016 Benesch Project No. 10170.06 City of Yorkville | 2016 Bridge Inspections | i SECTION 1.0 Bridge Inspection Reports 1.1 SN 045‐3044 – Baseline Road over Rob Roy Creek ....................................................... 1 1.2 SN 047‐3106 – Faxon Road over Rob Roy Creek......................................................... 10 1.3 SN 047‐3155 – Corneils Road over Rob Roy Creek ..................................................... 16 1.4 SN 047‐3160 – Bristol Ridge over Blackberry Creek ................................................... 22 SECTION 2.0 IDOT Bridge Inspection Forms Routine Inspection Report (BBS‐BIR) – 4 Bridges Inspector's Inventory Report (S‐114) – 4 Bridge Bridge File Checklist (BBS‐BFC) – 1 Bridge SECTION 1.0 BRIDGE INSPECTION REPORTS City of Yorkville | 2016 Bridge Inspections | 1 1.1 SN 045‐3044 – Baseline Road over Rob Roy Creek 1. Structure Description Built in 1966, this structure consists of a single span bridge carrying one lane of traffic in each the eastbound and westbound direction. The structure has a total length of 30.0 feet (back to back of abutments) and a total deck width of 26.0 feet. The substructure is skewed 5° left ahead relative to the roadway above. The creek flows from north to south. The superstructure consists of a 15” reinforced concrete deck slab, 1 foot high curbs and side mounted guardrails. There are three open drains along each gutter line. No expansion joints are present. The substructure consists of tall concrete abutments with weep holes and flared wingwalls. There is a sheet pile retaining wall off of the northeast corner of the structure. Overhead utilities run parallel to the direction of traffic to the south and cross the roadway near the West Abutment. A signalized intersection is immediately to the east of the structure. Existing plans are not available for this structure. 2. Repair History The northern bridge guardrail was repaired in 2012, otherwise, the repair history of the bridge is unknown. 3. Key Items from IDOT’s Current Master Structure Report (S‐107) Item Value Sufficiency Rating 28.4 HBP Eligible Yes Inventory Rating 0.540 Operating Rating 0.900 Structurally Deficient Yes Functionally Obsolete Yes Bridge Posting Level Legal Load Only Current Average Daily Traffic (ADT) 2,150 (Yr. 2015) Current Estimated Trucks Percentage (ADTT) 1% On National Highway System (NHS) No 4. Inspection History and NBIS Condition Ratings – Recent Ratings Date Deck Super Sub 08/31/2010 6 6 7 08/30/2012 4 4 7 08/20/2014 4 4 7 08/10/2016 4 4 7 City of Yorkville | 2016 Bridge Inspections | 2 5. Inspection Type, Method and Equipment This bridge is on a 24‐month inspection interval and Benesch performed the NBIS Routine Inspection on August 10, 2016. A visual inspection was done on all elements of the bridge. Some concrete areas were also sounded to check for delaminations. No specialized equipment was required (e.g. snooper, ladder, etc.). Waders were worn for easier access across the creek. The weather was sunny with an ambient temperature of 90°F. 6. Inspection Observations The existing superstructure is in poor condition while the substructure is in good condition. The top of slab has several full length narrow longitudinal cracks and multiple spalls with failing patches. Many of the existing spalls are also surrounded by delaminated concrete. On the underside of the slab, there is dampness, spalls and delamination around all six of the open deck drains, some of which have exposed corroding rebar. Along the center of the structure, there are signs of delaminated concrete along the length of the span (top and bottom of slab). The total area of defects in the slab is approximately 35%; see exhibit after the Recommendations section for additional details of slab defects. The approaching pavement adjacent to the structure is also heavily deteriorated. The curb along the northern edge of the structure remains damaged from the impact to the guardrail that was originally mentioned in the 2012 inspection report. The guardrail that was damaged has since been replaced. Approximately 20 feet of the concrete curb, measured from the east end of the deck, is cracked with exposed rebar. The southeast corner of the curb is also spalls with exposed rebar. There is debris accumulating at both gutter lines. A post for an object marker sign has been knocked over in the southwest corner of the structure. Both abutments are in good condition and the weep holes appear clear of debris. Both abutments have hairline vertical cracks at 5’‐10’ spacing. There is dampness and rust stains on the East Abutment at the bearing seat and leaching near the north end of the abutment. This structure does not have a name plate. City of Yorkville | 2016 Bridge Inspections | 3 7. Recommendations High Priority:  Repair deck with partial and full depth patches ‐ full slab replacement may be more cost effective Medium Priority  Repair/replace northern curb (approximately eastern 20 feet)  Patch spall on southeast corner of curb  Replace object marker sign Low Priority:  Remove debris from along gutter line  Add name plate to bridge or spray paint structure number on wingwall City of Yorkville | 2016 Bridge Inspections | 4 City of Yorkville | 2016 Bridge Inspections | 5 Elevation Looking North Section Looking East City of Yorkville | 2016 Bridge Inspections | 6 Top of Deck Showing Spalls with Failing Patches Spalls with Failing Patches at East End of Deck (West End Similar) City of Yorkville | 2016 Bridge Inspections | 7 Debris, Spalls with Exposed Rebar and Delaminations in North Curb Northeast corner of Curb with Spall Exposing Rebar City of Yorkville | 2016 Bridge Inspections | 8 Object Marker Sign Knocked Down Southwest Corner Typical Delamination Surrounding Deck Drain Opening City of Yorkville | 2016 Bridge Inspections | 9 Damp Concrete and Leaching on Underside of Deck East Abutment Elevation with Dampness and Rust Stains City of Yorkville | 2016 Bridge Inspections | 10 1.2 SN 047‐3106 – Faxon Road over Rob Roy Creek 1. Structure Description Built in 1976, this structure consists of a large single cell elliptical corrugated metal arch culvert carrying two lanes of east‐west traffic. The structure has a maximum cell width of 31.0 feet and maximum cell height of 10.0 feet. The bridge roadway has a total width of 30.0 feet. There is approximately 3.0 feet of fill above the top of the culvert with hot‐mix asphalt pavement and guardrail. The structure is not skewed relative to the roadway. Triangular concrete thrust beams extending the full length are located at mid‐height on the outside of the culvert. The creek flows from north to south. Overhead utilities run parallel to the direction of traffic to the north and south. Existing plans are not available for this structure. 2. Repair History The repair history of the structure is unknown. 3. Key Items from IDOT’s Current Master Structure Report (S‐107) Item Value Sufficiency Rating 91.4 HBP Eligible No Inventory Rating 0.750 Operating Rating 1.250 Structurally Deficient No Functionally Obsolete No Bridge Posting Level No Posting Required Current Average Daily Traffic (ADT) 175 (Yr. 2006) Current Estimated Trucks Percentage (ADTT) 2% On National Highway System (NHS) No 4. Inspection History and NBIS Condition Ratings – Recent Ratings Date Culvert 08/31/2010 5 08/30/2012 6 08/20/2014 6 08/10/2016 6 City of Yorkville | 2016 Bridge Inspections | 11 5. Inspection Type, Method and Equipment This bridge is on a 24‐month inspection interval and Benesch performed the NBIS Routine Inspection on August 10, 2016. A visual inspection was done on all elements of the bridge. No specialized equipment was required (e.g. snooper, ladder, etc.). Waders were worn for easier access across the creek. The weather was sunny with an ambient temperature of 79°F. 6. Inspection Observations The existing structure is overall in satisfactory condition. On the inside of the culvert, there is minor section loss at the waterline at the center of the structure, rust and leaching along the longitudinal panel joints and minor section loss at the intersection of transverse and longitudinal panel joints. Sediment is depositing along the east edge of the structure and there are branches slightly impeding the flow of the creek immediately upstream of the structure. The hot‐mix asphalt pavement is in good condition. Trees are beginning to encroach on the roadway in the northeast corner and vegetation is obstructing the north edge of pavement and guardrail. The bridge is missing a name plate. 7. Recommendations Medium Priority  Clear branches from creek upstream of the structure  Trim trees encroaching on roadway in northeast corner & cut back vegetation along north edge of the roadway Low Priority  Monitor east edge of culvert for increased sediment deposits  Monitor section loss at waterline and intersection of panel joints  Add name plate to bridge or spray paint structure number on culvert extension City of Yorkville | 2016 Bridge Inspections | 12 Elevation Looking North Cross Section Looking West City of Yorkville | 2016 Bridge Inspections | 13 Typical Inside of Culvert Looking South Concrete Thrust Beams Full Length of Culvert (Both Sides) City of Yorkville | 2016 Bridge Inspections | 14 Typical Minor Section Loss at Waterline Corrosion & Section Loss at Intersection of Longitudinal & Transverse Panel Joints (typical) City of Yorkville | 2016 Bridge Inspections | 15 Sediment Build‐up along East Edge of the Culvert Branches Impeding Flow just Upstream (North) of Culvert City of Yorkville | 2016 Bridge Inspections | 16 1.3 SN 047‐3155 – Corneils Road over Rob Roy Creek 1. Structure Description Built in 1999, this structure consists of a single span bridge carrying one lane of traffic in each the eastbound and westbound direction. The structure has a total length of 71.4 feet (back to back of abutments) and a total deck width of 30.0 feet. The substructure is skewed 10° left ahead relative to the roadway above. The creek flows from north to south. The superstructure consists of ten 27” deep, side‐by‐side, PPC deck beams with side mounted type “S1” steel rails. No wearing surface is present. The open concrete abutments have dog‐eared wingwalls (SW and NE) and flared wingwalls (NW and SE) and riprap slopewalls. Overhead utilities run parallel to the direction of traffic to the south. Existing plans are available for this structure. 2. Repair History The repair history of the structure is unknown. 3. Key Items from IDOT’s Current Master Structure Report (S‐107) Item Value Sufficiency Rating 87.9 HBP Eligible No Inventory Rating 1.000 Operating Rating 1.360 Structurally Deficient No Functionally Obsolete No Bridge Posting Level No Posting Required Current Average Daily Traffic (ADT) 375 (Yr. 2015) Current Estimated Trucks Percentage (ADTT) 26% On National Highway Systems (NHS) No 4. Inspection History and NBIS Condition Ratings – Recent Ratings Date Deck Super Sub 09/02/2010 7 6 8 08/31/2012 6 6 8 8/20/2014 5 5 8 08/10/2016 5 5 8 City of Yorkville | 2016 Bridge Inspections | 17 5. Inspection Type, Method and Equipment This bridge is on a 24‐month inspection interval and Benesch performed the NBIS Routine Inspection on August 10, 2016. A visual inspection was done on all elements of the bridge. Some concrete areas were also sounded to check for delaminations. A rotary percussion tool was used to sound portions of the bottom of the deck beams and waders were worn for easier access across the creek. The weather was sunny with an ambient temperature of 85°F. 6. Inspection Observations The existing superstructure is in fair condition while the substructure is in very good condition. The top of the beams have several spalls, most with exposed stirrups. Numbering the beams 1 thru 10 from north to south, Beams 4 and 5 each have a 1’x1’ spall with an exposed stirrup; Beam 8 has a 2’x width of the beam spall with two exposed stirrups; and Beam 9 has four 1’x1’ spalls with an exposed stirrup each, another 1’x1’ spall and a 2’x width of the beam spall. Typically there is shear key grout missing between beams and leakage and efflorescence was noted on the underside of all of the beams. There is differential movement between a couple adjacent beams. Beam 2 is higher than Beam 1 in the middle; Beam 3 is lower than both Beam 2 and Beam 4; Beam 7 is lower than Beam 6; and Beam 10 is lower than Beam 9 in the east half of the bridge. The lane lines on the structure have faded and are no longer visible. The bituminous roadway pavement at the abutment at both ends of the bridge has been repaved since the 2014 inspection. No issues were noted with the bridge rails, abutments, wingwall or slopewalls. The creek is impeded by debris upstream of the structure. 7. Recommendations Medium Priority:  Patch the spalls on the riding surface  Remove blockage from the creek upstream of the structure  Repaint lane lines Low Priority:  Monitor differential deflections between beams City of Yorkville | 2016 Bridge Inspections | 18 Name Plate Elevation Looking North City of Yorkville | 2016 Bridge Inspections | 19 Cross Section Looking West Spalls with Exposed Stirrups (SW Corner Shown) City of Yorkville | 2016 Bridge Inspections | 20 Differential Movement between Adjacent Beams Leaching on Underside of Beams at Shear Keys City of Yorkville | 2016 Bridge Inspections | 21 Elevation West Abutment Debris in Creek Upstream (North) of Structure City of Yorkville | 2016 Bridge Inspections | 22 1.4 SN 047‐3160 – Bristol Ridge over Blackberry Creek 1. Structure Description Constructed in 2003, this structure consists of a two span bridge carrying one lane of traffic in each the northbound and southbound direction. The structure has a total length of 154.4 feet (back‐to‐ back of abutments) and a total deck width of 33.2 feet. The substructure is not skewed relative to the roadway above. The creek flows from east to west. The superstructure consists of five W30x173 weathering steel beams with a 7½” reinforced concrete deck. There are 30 foot long approach slabs, F‐shape parapets, guardrail in all four corners and two scuppers per gutter line. The pier has fixed low‐profile bearings. Overhead utilities run parallel to the direction of traffic to the west. The substructure consists of integral abutments and dog‐eared wingwalls and a wall pier all founded on piles. The abutments have riprap slopewalls. There is a sheet pile wall parallel to the northeast wingwall offset approximately 5 feet from the face of the wingwall. Existing plans are available for this structure. 2. Repair History The repair history of this structure is unknown. 3. Key Items from IDOT’s Current Master Structure Report (S‐107) Item Value Sufficiency Rating 94.8 HBP Eligible No Inventory Rating 1.000 Operating Rating 1.360 Structurally Deficient No Functionally Obsolete No Bridge Posting Level No Posting Required Current Average Daily Traffic (ADT) 1,450 (Yr. 2015) Current Estimated Trucks Percentage (ADTT) 8% On National Highway System (NHS) No City of Yorkville | 2016 Bridge Inspections | 23 4. Inspection History and NBIS Condition Ratings – Recent Ratings Date Deck Super Sub 08/08/2005 8 8 8 05/16/2008 8 8 8 05/16/2012 7 8 8 05/23/2016 7 8 8 5. Inspection Type, Method and Equipment This bridge is on a 48‐month inspection interval and Benesch performed the NBIS Routine Inspection on May 23, 2016. A visual inspection was performed on all elements of the bridge. Some concrete areas were also sounded to check for delaminations. Waders were required to access the underside of the bridge due to water levels at the time of inspection. No other specialized equipment was required (e.g. snooper, ladder, etc.). The weather was sunny with an ambient temperature of 84°F. 6. Inspection Observations The existing structure is overall in good condition. The top of deck has hairline transverse cracks over the pier and a small spall in the middle of the roadway near the North Abutment. The underside of the deck in the North Span has a few hairline transverse cracks. The approach slabs have hairline diagonal and narrow longitudinal cracks. The south approach pavement has minor cracking near the approach slab. The parapets have hairline vertical cracks at 3‐5’ spacing and the surface is flaking off. The guardrail in the southeast corner of the structure is missing a couple of the wood blocks between the rail and posts. Vegetation is beginning to encroach on the shoulder in the southwest corner of the structure. No issues were noted with the scuppers, beams or bearings. No issues were noted with the abutments, pier or wingwalls. The north slopewall is missing riprap on the lower half of the wall. The channel in the South Span is blocked with mud build‐up and there is a sandbar upstream of the pier. 7. Recommendations Medium Priority  Replace riprap on north slopewall Low Priority  Seal cracks in approach slabs  Trim vegetation back in southwest corner  Clear sandbar from channel and mud buildup from South Span City of Yorkville | 2016 Bridge Inspections | 24 Name Plate Cross Section Looking North City of Yorkville | 2016 Bridge Inspections | 25 Elevation Looking West (1 of 2) Elevation Looking West (2 of 2) City of Yorkville | 2016 Bridge Inspections | 26 Narrow Longitudinal Cracks in South Approach Slab Surface Flaking on Parapet (typical) City of Yorkville | 2016 Bridge Inspections | 27 Typical Superstructure and Underside of Deck Pier Elevation Looking South City of Yorkville | 2016 Bridge Inspections | 28 North Slopewall with Missing Riprap Mud Blocking Creek in South Span SECTION 2 BRIDGE INSPECTION FORMS Routine Inspection Report 90 – Inspection Date: / / 90C – Temp. (ºF) 90A – Agency Program Manager: 90A1 – Team Leader: 90A2 – Inspector: PreviousInspection90B – Inspection Remarks: 33% of deck spalled/delaminated. Underside of deck delam. around deck drains. N. curb cracked /spalled oveer 60% of length and spalls w/ exp. rebar on E corner of both curbs. Debris collecting at gutterlines. Missing name plate. SN: District:Spans:Appr. Spans:045-3044 3 01 Skew:ADT:Truck Pct:5 12150 ADT Un: Maint. Co:Twsp:Status:KENDALL OPEN - NO RESTRICTBRISTOL Facility Carried Feature Crossed:ROB ROY CREEKBASELINE RD/MS 1993A Location Municipality:0.01 MI W OFRT47 Bridge Name:Material & Type:CONCRETE/SLABBURTON BRIDGE Resources Time to Inspect (H:M): :Traffic Control: Boat: Waders: Snooper: Ladder:Bucket Truck: Other: Manlift: Prev New Comments Inspector's Appraisals 58 – Deck Condition: 4 59 – Superstructure Cond: 4 60 – Substructure Cond: 7 62 – Culvert Condition: N 61 – Channel Condition: 7 71 – Waterway Adequacy: 7 72 – Approach Rdw Align: 8 111 – Pier Navig Protection: N 90B – Inspector Remarks: BBS-BIR (Rev. 03/04/14) Sheet 1 of 2 Is Delinquent:Reason: 0:0 90A3 – Consultant Program Manager: 90B1 – In-Depth Insp. Intervals Routine: Fracture Critical:Underwater:Special:24 0 N/A0 Team/SubYORKVILLE /Insp/Rte: Element Level:24 N/N N 08 10 16 +90 Soehrman (Benesch) 2 Bendok (Benesch) 3 Zacker (Benesch) Bendok (Benesch) 3 1 00 N N Y N N N N 4 approx. 35% delam/spall/crack 4 approx. 35% delam/spall/crack 7 HL vert cr at 5'-10' spa N 7 7 8 N Approx. 35% delam/spall/crack in slab. N curb spall/cr 60% of length. Debris collecting in gutterline. HL vert cr at 5'-10' spa in abuts. No name plate. Routine Inspection Report Structure Number 0453044 Additional Inspection Data Prev New 36A – Bridge Railing Adequacy: 1 Approach Guardrail Adequacy: 36B – Transitions: 1 36C – Guardrail: 1 36D – Ends: 1 Rail Types: New Prev New New Prev New 108A – Wearing Surface Type: A 108B – Type of Membrane: F 108C – Deck Protection: J 108D – Total Deck Thickness (in): 15.0 If "L-Other" Describe: If "E-Other" Describe: If "I-Other" Describe: Prev New 59A – Paint Date (Mo/Yr): / 59B – Paint Type: __ __ __ __ __ __ __ __Color:Fascia - ____:Inter. - ____:Railing - ____. 59C – Utilities Attached: __ __ __NNN If "B-Other" Describe Weight Limit Posting: 70A2 – Single Unit Vehicles: Prev New 70B2 – Combination Type 3S-1 (3 or 4 axles): 70C2 – Combination Type 3S-2 (5 or more axles): 70D2 – One Truck at a Time:0 Ton Ton Ton Joint Openings (In.) 90B – Inspector Remarks Continued: Signature Date Inspection Team Leader: / / Consultant Program Manager: / / BBS-BIR (Rev. 03/04/14) Sheet 2 of 2 Agency Program Manager: / / 2 1 1 1 A F J 15.0 N N N N 08 31 16 09 14 16 09 14 16 Routine Inspection Report 90 – Inspection Date: / / 90C – Temp. (ºF) 90A – Agency Program Manager: 90A1 – Team Leader: 90A2 – Inspector: PreviousInspection90B – Inspection Remarks: Sediment build-up on E. edge of culvert. Branches in channel immediately N. of structure. Minor section loss at waterline. Missing name plate. SN: District:Spans:Appr. Spans:047-3106 3 01 Skew:ADT:Truck Pct:0 2175 ADT Un: Maint. Co:Twsp:Status:KENDALL OPEN - NO RESTRICTBRISTOL Facility Carried Feature Crossed:ROB ROY CKFAXON RD/MS 3210 Location Municipality:1 MI W OF CANNONBALL Bridge Name:Material & Type:STEEL/CULVERTFAXON Resources Time to Inspect (H:M): :Traffic Control: Boat: Waders: Snooper: Ladder:Bucket Truck: Other: Manlift: Prev New Comments Inspector's Appraisals 58 – Deck Condition: N 59 – Superstructure Cond: N 60 – Substructure Cond: N 62 – Culvert Condition: 6 61 – Channel Condition: 6 71 – Waterway Adequacy: 6 72 – Approach Rdw Align: 8 111 – Pier Navig Protection: N 90B – Inspector Remarks: BBS-BIR (Rev. 03/04/14) Sheet 1 of 2 Is Delinquent:Reason: 0:0 90A3 – Consultant Program Manager: 90B1 – In-Depth Insp. Intervals Routine: Fracture Critical:Underwater:Special:24 0 N/A0 Team/SubYORKVILLE /Insp/Rte: Element Level:24 08 10 16 +79 N/N N Bendok (Benesch) 3 Zacker (Benesch) Bendok (Benesch) 3 Soehrman (Benesch) 2 0 40 N N Y N N N N N N N 6 rust & leaching @ long. panel jts & minor SL @ intersecting long. & trans. panel jts 6 few branches in channel upstream & sediment buildup along E edge of culvert 6 8 N Rust & leaching @ long. panel jts & minor SL @ intersecting long. & trans. panel jts . Few branches in channel upstream & sediment buildup along E edge of culvert. No name plate. Routine Inspection Report Structure Number 0473106 Additional Inspection Data Prev New 36A – Bridge Railing Adequacy: 1 Approach Guardrail Adequacy: 36B – Transitions: 2 36C – Guardrail: 2 36D – Ends: 2 Rail Types: New Prev New New Prev New 108A – Wearing Surface Type: N 108B – Type of Membrane: N 108C – Deck Protection: N 108D – Total Deck Thickness (in): 0.0 If "L-Other" Describe: If "E-Other" Describe: If "I-Other" Describe: Prev New 59A – Paint Date (Mo/Yr): / 59B – Paint Type: __ __ __ __ __ __ __ __Color:Fascia - ____:Inter. - ____:Railing - ____. 59C – Utilities Attached: __ __ __NNN If "B-Other" Describe Weight Limit Posting: 70A2 – Single Unit Vehicles: Prev New 70B2 – Combination Type 3S-1 (3 or 4 axles): 70C2 – Combination Type 3S-2 (5 or more axles): 70D2 – One Truck at a Time:0 Ton Ton Ton Joint Openings (In.) 90B – Inspector Remarks Continued: Signature Date Inspection Team Leader: / / Consultant Program Manager: / / BBS-BIR (Rev. 03/04/14) Sheet 2 of 2 Agency Program Manager: / / N N N N N N N N N N 09 01 16 09 14 16 2 2 09 14 16 Routine Inspection Report 90 – Inspection Date: / / 90C – Temp. (ºF) 90A – Agency Program Manager: 90A1 – Team Leader: 90A2 – Inspector: PreviousInspection90B – Inspection Remarks: No overlay; several top spalls with exposed rebar; leaching full length of structure and differential deflection between adjacent beams; branches/dam blocking creek immediately N of structure. SN: District:Spans:Appr. Spans:047-3155 3 01 Skew:ADT:Truck Pct:10 26375 ADT Un: Maint. Co:Twsp:Status:KENDALL OPEN - NO RESTRICTBRISTOL Facility Carried Feature Crossed:ROB ROY CREEKCorneils Rd/MS 3200 Location Municipality:IN YORKVILLE Bridge Name:Material & Type:PRESTRESS CONCRETE/BOX BEAM OR GIRDER-MULTI Resources Time to Inspect (H:M): :Traffic Control: Boat: Waders: Snooper: Ladder:Bucket Truck: Other: Manlift: Prev New Comments Inspector's Appraisals 58 – Deck Condition: 5 59 – Superstructure Cond: 5 60 – Substructure Cond: 8 62 – Culvert Condition: N 61 – Channel Condition: 5 71 – Waterway Adequacy: 8 72 – Approach Rdw Align: 8 111 – Pier Navig Protection: N 90B – Inspector Remarks: BBS-BIR (Rev. 03/04/14) Sheet 1 of 2 Is Delinquent:Reason: 0:0 90A3 – Consultant Program Manager: 90B1 – In-Depth Insp. Intervals Routine: Fracture Critical:Underwater:Special:24 0 N/A0 Team/SubYORKVILLE /Insp/Rte: Element Level:24 08 10 16 +85 N/N N Bendok (Benesch) 3 Zacker (Benesch) Bendok (Benesch) 3 Soehrman (Benesch) 2 1 00 N N Y N N N N 5 no overlay 5 All keyways leaking & differential movement b/n bms is evident. Few spalls exp stirrups t/ bms 8 N 6 debris upstream partially restricting flow 8 8 N All keyways leaking & differential movement b/n bms is evident. Few spalls w/ exp stirrups in t/ bms. Debris upstream partially restricting flow. Routine Inspection Report Structure Number 0473155 Additional Inspection Data Prev New 36A – Bridge Railing Adequacy: 3 Approach Guardrail Adequacy: 36B – Transitions: 3 36C – Guardrail: 3 36D – Ends: 3 Rail Types: New Prev New New Prev New 108A – Wearing Surface Type: A 108B – Type of Membrane: F 108C – Deck Protection: J 108D – Total Deck Thickness (in): 27.0 If "L-Other" Describe: If "E-Other" Describe: If "I-Other" Describe: Prev New 59A – Paint Date (Mo/Yr): / 59B – Paint Type: __ __ __ __ __ __ __ __Color:Fascia - ____:Inter. - ____:Railing - ____. 59C – Utilities Attached: __ __ __NNN If "B-Other" Describe Weight Limit Posting: 70A2 – Single Unit Vehicles: Prev New 70B2 – Combination Type 3S-1 (3 or 4 axles): 70C2 – Combination Type 3S-2 (5 or more axles): 70D2 – One Truck at a Time:0 Ton Ton Ton Joint Openings (In.) 90B – Inspector Remarks Continued: Signature Date Inspection Team Leader: / / Consultant Program Manager: / / BBS-BIR (Rev. 03/04/14) Sheet 2 of 2 Agency Program Manager: / / 3 3 3 3 A J F 27.0 N N N N 09 01 16 09 14 16 09 14 16 Routine Inspection Report 90 – Inspection Date: / / 90C – Temp. (ºF) 90A – Agency Program Manager: 90A1 – Team Leader: 90A2 – Inspector: PreviousInspection90B – Inspection Remarks: FULL WIDTH TRANSVERSE CRSCKS (<0.06") AT 5 FT INTERVALS NEAR PIER SN: District:Spans:Appr. Spans:047-3160 3 02 Skew:ADT:Truck Pct:0 81450 ADT Un: Maint. Co:Twsp:Status:KENDALL OPEN - NO RESTRICTBRISTOL Facility Carried Feature Crossed:BLACKBERRY CREEKFAU1555/BRISTOL RIDG Location Municipality:.25 MI NW KENNEDY RD Bridge Name:Material & Type:STEEL CONTINUOUS/STRINGER/MULTI-BEAM/GIRDER Resources Time to Inspect (H:M): :Traffic Control: Boat: Waders: Snooper: Ladder:Bucket Truck: Other: Manlift: Prev New Comments Inspector's Appraisals 58 – Deck Condition: 7 59 – Superstructure Cond: 8 60 – Substructure Cond: 8 62 – Culvert Condition: N 61 – Channel Condition: 8 71 – Waterway Adequacy: 9 72 – Approach Rdw Align: 8 111 – Pier Navig Protection: N 90B – Inspector Remarks: BBS-BIR (Rev. 03/04/14) Sheet 1 of 2 Is Delinquent:Reason: 0:0 90A3 – Consultant Program Manager: 90B1 – In-Depth Insp. Intervals Routine: Fracture Critical:Underwater:Special:48 0 N/A0 Team/SubYORKVILLE /Insp/Rte: Element Level:48 05 23 16 +84 N/N N Bendok (Benesch) 3 Bendok (Benesch) 3 Bendok (Benesch) 3 Soehrman (Benesch) 2 1 00 N N Y N N N N 7 HL trans cr over pier 8 8 N 7 9 8 N HL trans cr over pier. N slopewall missing some riprap. S span filled with silty mud preventing creek from flowing through span. Routine Inspection Report Structure Number 0473160 Additional Inspection Data Prev New 36A – Bridge Railing Adequacy: 3 Approach Guardrail Adequacy: 36B – Transitions: 3 36C – Guardrail: 3 36D – Ends: 3 Rail Types: New Prev New New Prev New 108A – Wearing Surface Type: A 108B – Type of Membrane: F 108C – Deck Protection: A 108D – Total Deck Thickness (in): 7.5 If "L-Other" Describe: If "E-Other" Describe: If "I-Other" Describe: Prev New 59A – Paint Date (Mo/Yr): / 59B – Paint Type: __ __ __ __ __ __ __ __Color:Fascia - ____:Inter. - ____:Railing - ____. 59C – Utilities Attached: __ __ __NNN If "B-Other" Describe Weight Limit Posting: 70A2 – Single Unit Vehicles: Prev New 70B2 – Combination Type 3S-1 (3 or 4 axles): 70C2 – Combination Type 3S-2 (5 or more axles): 70D2 – One Truck at a Time:0 Ton Ton Ton Joint Openings (In.) 90B – Inspector Remarks Continued: Signature Date Inspection Team Leader: / / Consultant Program Manager: / / BBS-BIR (Rev. 03/04/14) Sheet 2 of 2 Agency Program Manager: / / 3 3 3 3 A A F 7.5 N N N N 08 31 16 09 14 16 09 14 16 Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016Feature Crossed:ROB ROY CREEK(41) Bridge Status:(OPEN - NO RESTRICT)(41B) Status Remarks:Maintenance County:KENDALL(21) Maintenance Resp:MUNICIPALITYLocation:0.01 MI W OFRT47(41A) Status Date:04/1988 (22A) Reporting Agency:MUNICIPALITY(43A/B) Main Span Material/Type:101Maint Township:BRISTOL(45/6) Nbr Spans Main/Approach:10(44AN/BN) Near Appr Span Matrl/Type #1:(44AN/BN) Near Appr Span Matrl/Type #2:(44AF/BF) Far Appr Span Matrl/Type #1:(44AF/BF) Far Appr Span Matrl/Type #2:(33A) Bridge Median Width (Ft):00(36F) Guardrails On - Left:00(49) Structure Length (Ft.):30.0(112) AASHTO Bridge Length (Ft.):27.7(48) Length of Longest Span (Ft.):29.0(51) Bridge Roadway Width (Ft.):24.0(32) Approach Roadway Width (Ft.):24.0(52) Deck Width (Ft.):26.0(107/A) Deck Type/Thickness (In.):A15.0(101) Parallel Designation:N(34A) Skew Dir/Angle (DEG):L5(35) Structure Flared:0(31A) Struct Steel Weight (Lbs.):0(31) Design Load:03(50A) Sidewalk Width On - Right (Ft):0.0(50B) Sidewalk Width On - Left (Ft):0.0(50C) Sidewalks Under Structure:0(39) Navigation Vert Clear (Ft):0(40) Navigation Horiz Clea (Ft):0(38) Navigation Control:0(62E) Culvert Fill Depth (Ft.):0.0(62A) Culvert Cells (Count):0(62B) Culvert Cell Width (Ft.):0.00(62C) Culvert Cell Height (Ft.):0.00(62D) Culvert Cell Opening Area (Sq. Ft.):0.00 - 0(55B1) RR Lateral Underclearance (Ft.):0.0(54B3) RR Vert Underclearance (Ft. - In.):Structure Number:045-3044District:3(8A1) Bridge Remarks (Existing):IN YORKVILLE DUE TO ANNEXATIONS.Municipality:YORKVILLEFacility Carried:BASELINE RD/MS 1993ABridge Name:BURTON BRIDGEItem No. / NameExisting Values* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Bridge Remarks (Revised):RevisionsItem No. / NameExisting ValuesRevisions* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisions/(33) Bridge Median Type:(36E) Guardrails On - Right:.......///////.....-./.1(60A/B) Substr Matrl:5NOther Resp:Other Sec Resp:Other Reporting Agcy:Parallel SN:Border Bridge Remarks:HIGHWAYWATERWAY15(42) Service On/Under:Other Service On:Other Service Under:Other Deck Type:Other Span Material:19666+1000000000000Construction Information(27/27A) Year/Type:(27B) Route:(27C) Section:(27E) Contract :(27F) Project:(27G) Built By:(27D) Station:COUNTY AGENCYItem No. / NameExisting ValuesOriginalReconstruction Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016(28) Number Of Lanes:2(102) One Or Two Way Traffic:2(47A/B) Horizontal (Ft.):25.90.0South Or East(47) Max Rdwy Width (Ft.):24.0(28) Number Of Lanes:(102) One Or Two Way Traffic:* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisionsKey Route OnKey Route Under(55B/56) Min Lateral:North Or WestValueRevisionsValueRevisionsSouth Or EastNorth Or WestValueRevisionsValueRevisions(47A/B) Horizontal (Ft.):(47) Max Rdwy Width (Ft.):........KR On Remarks:KR Under Remarks:25.5 Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016Feature Crossed:ROB ROY CK(41) Bridge Status:(OPEN - NO RESTRICT)(41B) Status Remarks:Maintenance County:KENDALL(21) Maintenance Resp:MUNICIPALITYLocation:1 MI W OF CANNONBALL(41A) Status Date:04/1988 (22A) Reporting Agency:MUNICIPALITY(43A/B) Main Span Material/Type:319Maint Township:BRISTOL(45/6) Nbr Spans Main/Approach:10(44AN/BN) Near Appr Span Matrl/Type #1:(44AN/BN) Near Appr Span Matrl/Type #2:(44AF/BF) Far Appr Span Matrl/Type #1:(44AF/BF) Far Appr Span Matrl/Type #2:(33A) Bridge Median Width (Ft):00(36F) Guardrails On - Left:11(49) Structure Length (Ft.):32.0(112) AASHTO Bridge Length (Ft.):29.0(48) Length of Longest Span (Ft.):32.0(51) Bridge Roadway Width (Ft.):30.0(32) Approach Roadway Width (Ft.):24.0(52) Deck Width (Ft.):30.0(107/A) Deck Type/Thickness (In.):N0.0(101) Parallel Designation:N(34A) Skew Dir/Angle (DEG):N0(35) Structure Flared:0(31A) Struct Steel Weight (Lbs.):0(31) Design Load:99(50A) Sidewalk Width On - Right (Ft):0.0(50B) Sidewalk Width On - Left (Ft):0.0(50C) Sidewalks Under Structure:0(39) Navigation Vert Clear (Ft):0(40) Navigation Horiz Clea (Ft):0(38) Navigation Control:0(62E) Culvert Fill Depth (Ft.):3.0(62A) Culvert Cells (Count):1(62B) Culvert Cell Width (Ft.):31.00(62C) Culvert Cell Height (Ft.):10.00(62D) Culvert Cell Opening Area (Sq. Ft.):259.00 - 0(55B1) RR Lateral Underclearance (Ft.):0.0(54B3) RR Vert Underclearance (Ft. - In.):Structure Number:047-3106District:3(8A1) Bridge Remarks (Existing):MS 3210 IN YORKVILLE WAS FORMERLY PART OF TMunicipality:YORKVILLEFacility Carried:FAXON RD/MS 3210Bridge Name:FAXONItem No. / NameExisting Values* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Bridge Remarks (Revised):RevisionsItem No. / NameExisting ValuesRevisions* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisions/(33) Bridge Median Type:(36E) Guardrails On - Right:.......///////.....-./.1(60A/B) Substr Matrl: Other Resp:Other Sec Resp:Other Reporting Agcy:Parallel SN:Border Bridge Remarks:HIGHWAYWATERWAY15(42) Service On/Under:Other Service On:Other Service Under:Other Deck Type:Other Span Material:1976TWP002100000000000Construction Information(27/27A) Year/Type:(27B) Route:(27C) Section:(27E) Contract :(27F) Project:(27G) Built By:(27D) Station:COUNTY AGENCYItem No. / NameExisting ValuesOriginalReconstruction Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016(28) Number Of Lanes:2(102) One Or Two Way Traffic:2(47A/B) Horizontal (Ft.):30.00.0South Or East(47) Max Rdwy Width (Ft.):0.0(28) Number Of Lanes:(102) One Or Two Way Traffic:* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisionsKey Route OnKey Route Under(55B/56) Min Lateral:North Or WestValueRevisionsValueRevisionsSouth Or EastNorth Or WestValueRevisionsValueRevisions(47A/B) Horizontal (Ft.):(47) Max Rdwy Width (Ft.):........KR On Remarks:KR Under Remarks:30.0 Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016Feature Crossed:ROB ROY CREEK(41) Bridge Status:(OPEN - NO RESTRICT)(41B) Status Remarks:Maintenance County:KENDALL(21) Maintenance Resp:MUNICIPALITYLocation:IN YORKVILLE(41A) Status Date:07/1999 (22A) Reporting Agency:MUNICIPALITY(43A/B) Main Span Material/Type:505Maint Township:BRISTOL(45/6) Nbr Spans Main/Approach:10(44AN/BN) Near Appr Span Matrl/Type #1:(44AN/BN) Near Appr Span Matrl/Type #2:(44AF/BF) Far Appr Span Matrl/Type #1:(44AF/BF) Far Appr Span Matrl/Type #2:(33A) Bridge Median Width (Ft):00(36F) Guardrails On - Left:00(49) Structure Length (Ft.):71.4(112) AASHTO Bridge Length (Ft.):66.3(48) Length of Longest Span (Ft.):68.8(51) Bridge Roadway Width (Ft.):30.0(32) Approach Roadway Width (Ft.):28.0(52) Deck Width (Ft.):30.0(107/A) Deck Type/Thickness (In.):E27.0(101) Parallel Designation:N(34A) Skew Dir/Angle (DEG):L10(35) Structure Flared:0(31A) Struct Steel Weight (Lbs.):0(31) Design Load:02(50A) Sidewalk Width On - Right (Ft):0.0(50B) Sidewalk Width On - Left (Ft):0.0(50C) Sidewalks Under Structure:0(39) Navigation Vert Clear (Ft):0(40) Navigation Horiz Clea (Ft):0(38) Navigation Control:0(62E) Culvert Fill Depth (Ft.):0.0(62A) Culvert Cells (Count):0(62B) Culvert Cell Width (Ft.):0.00(62C) Culvert Cell Height (Ft.):0.00(62D) Culvert Cell Opening Area (Sq. Ft.):0.00 - 0(55B1) RR Lateral Underclearance (Ft.):0.0(54B3) RR Vert Underclearance (Ft. - In.):Structure Number:047-3155District:3(8A1) Bridge Remarks (Existing):5NMunicipality:YORKVILLEFacility Carried:Corneils Rd/MS 3200Bridge Name:Item No. / NameExisting Values* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Bridge Remarks (Revised):RevisionsItem No. / NameExisting ValuesRevisions* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisions/(33) Bridge Median Type:(36E) Guardrails On - Right:.......///////.....-./.1(60A/B) Substr Matrl: Other Resp:Other Sec Resp:Other Reporting Agcy:Parallel SN:Border Bridge Remarks:HIGHWAYWATERWAY15(42) Service On/Under:Other Service On:Other Service Under:Other Deck Type:Other Span Material:1999TR 1399-02116-00-BR(NON-10+00Construction Information(27/27A) Year/Type:(27B) Route:(27C) Section:(27E) Contract :(27F) Project:(27G) Built By:(27D) Station:COUNTY AGENCYItem No. / NameExisting ValuesOriginalReconstruction5N66.468.9 Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016(28) Number Of Lanes:2(102) One Or Two Way Traffic:2(47A/B) Horizontal (Ft.):30.00.0South Or East(47) Max Rdwy Width (Ft.):30.0(28) Number Of Lanes:(102) One Or Two Way Traffic:* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisionsKey Route OnKey Route Under(55B/56) Min Lateral:North Or WestValueRevisionsValueRevisionsSouth Or EastNorth Or WestValueRevisionsValueRevisions(47A/B) Horizontal (Ft.):(47) Max Rdwy Width (Ft.):........KR On Remarks:KR Under Remarks: Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016Feature Crossed:BLACKBERRY CREEK(41) Bridge Status:(OPEN - NO RESTRICT)(41B) Status Remarks:BRIDGE OPENED 9/30/03, ENTERED 10/20/03Maintenance County:KENDALL(21) Maintenance Resp:MUNICIPALITYLocation:.25 MI NW KENNEDY RD(41A) Status Date:09/2003 (22A) Reporting Agency:MUNICIPALITY(43A/B) Main Span Material/Type:402Maint Township:BRISTOL(45/6) Nbr Spans Main/Approach:20(44AN/BN) Near Appr Span Matrl/Type #1:(44AN/BN) Near Appr Span Matrl/Type #2:(44AF/BF) Far Appr Span Matrl/Type #1:(44AF/BF) Far Appr Span Matrl/Type #2:(33A) Bridge Median Width (Ft):00(36F) Guardrails On - Left:00(49) Structure Length (Ft.):154.5(112) AASHTO Bridge Length (Ft.):99.9(48) Length of Longest Span (Ft.):73.5(51) Bridge Roadway Width (Ft.):30.0(32) Approach Roadway Width (Ft.):30.0(52) Deck Width (Ft.):33.2(107/A) Deck Type/Thickness (In.):A7.5(101) Parallel Designation:N(34A) Skew Dir/Angle (DEG):N0(35) Structure Flared:0(31A) Struct Steel Weight (Lbs.):0(31) Design Load:02(50A) Sidewalk Width On - Right (Ft):0.0(50B) Sidewalk Width On - Left (Ft):0.0(50C) Sidewalks Under Structure:0(39) Navigation Vert Clear (Ft):0(40) Navigation Horiz Clea (Ft):0(38) Navigation Control:0(62E) Culvert Fill Depth (Ft.):0.0(62A) Culvert Cells (Count):0(62B) Culvert Cell Width (Ft.):0.00(62C) Culvert Cell Height (Ft.):0.00(62D) Culvert Cell Opening Area (Sq. Ft.):0.00 - 0(55B1) RR Lateral Underclearance (Ft.):0.0(54B3) RR Vert Underclearance (Ft. - In.):Structure Number:047-3160District:3(8A1) Bridge Remarks (Existing):CO JT'D NEW STR. TO TWP, THEN CITY LATER ANNMunicipality:YORKVILLEFacility Carried:FAU1555/BRISTOL RIDGBridge Name:Item No. / NameExisting Values* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Bridge Remarks (Revised):RevisionsItem No. / NameExisting ValuesRevisions* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisions/(33) Bridge Median Type:(36E) Guardrails On - Right:.......///////.....-./.1(60A/B) Substr Matrl: Other Resp:Other Sec Resp:Other Reporting Agcy:Parallel SN:Border Bridge Remarks:HIGHWAYWATERWAY15(42) Service On/Under:Other Service On:Other Service Under:Other Deck Type:Other Span Material:2003FAS 27802-00073-00-BR42+34Construction Information(27/27A) Year/Type:(27B) Route:(27C) Section:(27E) Contract :(27F) Project:(27G) Built By:(27D) Station:COUNTY AGENCYItem No. / NameExisting ValuesOriginalReconstruction146,5005/576.0 Illinois Department of TransportationStructures Information Management SystemInspector's Inventory Report (S-114)Date:9/1/2016(28) Number Of Lanes:2(102) One Or Two Way Traffic:2(47A/B) Horizontal (Ft.):30.00.0South Or East(47) Max Rdwy Width (Ft.):30.0(28) Number Of Lanes:(102) One Or Two Way Traffic:* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *Item No. / NameExisting ValuesRevisionsItem No. / NameExisting ValuesRevisionsKey Route OnKey Route Under(55B/56) Min Lateral:North Or WestValueRevisionsValueRevisionsSouth Or EastNorth Or WestValueRevisionsValueRevisions(47A/B) Horizontal (Ft.):(47) Max Rdwy Width (Ft.):........KR On Remarks:KR Under Remarks:31.2 Printed 12/11/2013 BBS BFC (12/23/13) Bridge File Checklist Structure Number: 047-3160 (Bristol) Required Items Per MBE In BridgeFileOther LocationNot Applicable Comments/Location Information Structure Inventory and Appraisal Sheets (Master Structure Report) History of Structural Damage Photographs Report & Benesch server under Project 10170Chronological History of Inspection Reports1 – Original Signature Required Since 2013Chronological History of Critical Finding Reports Surveyed Channel Cross-Sections, soundings, stream profile2 Historical comparison of channel cross-section, channel sounding, stream profile data2 Structure Correspondence Fracture Critical Member (FCM) Inspection Plan3 Underwater (UW) Inspection Plan3 Complex Bridge Inspection Plan3 Inspection Requirements (Equipment & Procedures)3 Load Rating Records4 Posting Requirements and Calculations4 Scour Evaluations2 Scour Plan of Action (POA)2 Structure Design Plans Benesch server under Project 10170Structure Design Calculations4 Utilities and Attachments Maintenance and Repair History Coating/Painting History2 Weathering SteelMajor Storm Event / Flood Data5 1. Include Underwater, Fracture Critical Member and Complex Bridge Inspections. 2. Required when applicable. 3. Inspection procedures required for FCM, UW, and Complex Inspections. 4. Maintained at IDOT Bridge Office unless noted otherwise. 5. Flood data required for scour critical bridges (Item 113 ≤ 3) and bridges requiring an UW Inspection.