Public Works Minutes 2018 02-20-18Page 1 of 4
APPROVED 3/20/18
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, February 20, 2018, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Alderman Chris Funkhouser
Other Guests:
Rich Guerard, Caledonia
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: January 16, 2018
The minutes were approved as presented.
New Business:
1. PW 2018-08 Snow Operations Report
Mr. Dhuse said 2,234 miles were driven in the first 3 days of a recent snow storm. There were also
some mailboxes damaged and there was a brief discussion on money paid to mailbox owners in other
towns Alderman Tarulis noted that the Post Office was backing down on a proposal to place 5-6
cluster mailboxes in new areas being built and instead will only have 2.
2. PW 2018-09 Bristol Bay Unit 3 – Maintenance Bond Release
Mr. Sanderson reported the improvements were accepted in Bristol Bay Unit 3 in January and he
recommended the release of the bonds. This moves to the consent agenda.
3. PW 2018-10 Galena Road – Transfer of Easement for Right of Way to Kendall County
The city and county had an IGA regarding improvements which also involved some funding. The city
agreed to dedicate some right of way and this is the formal dedication. It is not known when the bridge
on Galena will be closed for repairs. This moves to the consent agenda.
4. PW 2018-11 Wrigley EDP Project – Change Order No. 5
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This is the finalization of the contract and the balancing change order reflects a decrease of $5,900.
Approval is recommended and this moves to the consent agenda.
5. PW 2018-12 Fountain Village – Completion of Improvements – Bid Award
Funding was obtained to complete Fountain Village punchlist items. The job was awarded to the low
bidder, Wilkinson Excavating from Somonauk, in the amount of $130,455. Since it was well below the
estimate, Mr. Sanderson recommended contract approval. The committee agreed and this item moves
to the consent agenda.
6. PW 2018-13 Caledonia Warranty Bond Period
Improvements were accepted February 2017 and a one year maintenance guarantee was provided.
Three items on the punchlist cannot be completed until the weather improves and the guarantee expires
at the end of the month. Mr. Sanderson outlined 3 options and the option chosen was for a new letter
of credit for $60,000 with an expiration date of July 1. The committee and Mr. Guerard approved of
this option and it moves to the consent agenda.
7. PW 2018-14 Kennedy Road – ITEP Authorizations Nos. 4 and 5
Mr. Sanderson said #4 was for relocation of warning signs at a cost of $770. Change order #5 was for
the addition of a power pole and street light near the park entrance at a cost of $2,343.35. This was
approved and moves to the consent agenda.
8. PW 2018-15 Federal RTP Grant – ComEd/Fox Road Trails
Ms. Willrett presented two proposals for grant applications due March 1. Public Hearings will also be
held since they are new trails. She said there is a good chance the city could receive the grants and it
will take a year for the decision. Mr. Olson added these applications “piggyback” on the ITEP
application and there is a possibility of receiving 2 grants. This moves to the Council consent agenda
on February 27th. If the city rejects the grant there is no penalty.
9. PW 2018-16 Supplemental MFT Resolution for Salt Purchase
Mr. Dhuse said the city needs more road salt since 400 tons were used in the previous week, leaving
200 tons. He wishes to purchase as much as possible since the price is good at $48.05 per ton. He
thinks the cost will increase next year. Storage is an issue, but he said it would be placed in a lean-to or
under a tarp. The committee approved and this moves to the consent agenda.
10. PW 2018-17 Route 71 – City/State Agreement
This agreement is for the eastern leg of the improvements starting at Rt. 47 to Rt. 126, but not
including the Rt. 47 & 71 intersection. Mr. Olson added this includes half of the Rt. 71 watermain
project. The cost of the watermain project will be about $200,000 less than thought. Part of the
infrastructure in Raintree Village and Fox Highland subdivisions will be used as well as other new
infrastructure to help reduce costs. The total cost will be split among various funds and done in phases.
As a side note, Alderman Funkhouser inquired if the city can receive any reimbursement for the
emergency light pre-emption service used by BKFD, but not by the Police Department. Mr. Olson said
the city had paid for it at 100% (cost $12,000) and it was an elected purchase. He said that BKFD
could be asked for reimbursement.
11. PW 2018-18 Route 71 Improvements – Water and Sewer Update
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This was discussed in #10. This update includes exhibits and shows what has been done. This item
moves to the consent agenda.
12. PW 2018-19 US Route 34 Improvements (Center to Eldamain) – Noise Wall Texture and Color
Selection
The city has choices for color and texture regarding the noise and retaining walls. The walls are
needed based on an analysis from calculations that were done. After discussion, the committee
decided on the least expensive options. For the noise wall, they chose option #1 texture with buff/beige
color and the retaining wall should match the wall on Rt. 30. This moves to the consent agenda.
13. PW 2018-20 YBSD Capacity and Communications
Ms. Willrett said that YBSD had contacted her regarding the permit issues with some of the industrial
users such as Aurora Textiles. YBSD is working with the users to pre-empt equipment failure.
Recognizing the growth in Yorkville, YBSD is applying for a pre-treatment program to be able to
accept larger capacities. A staff meeting was also held with YBSD and they confirmed they are 2/3 full
with hydraulic capacity and ¾ full of biological capacity. She said population projections will be used
for future growth plans and they are looking at fee structures and other charges leading to a rate study.
That study will be shared with the city.
Ms. Willrett said the city also asked YBSD what type of users YBSD would like to see. Those users
would be agricultural, microbrewery, distilleries. High water users would be more difficult. New
technologies will be installed to improve capacity, however, they are not yet approved by the IEPA.
Quarterly update meetings with the city will be held.
Alderman Koch asked how the ADM project would have been handled if they had moved into the city.
Ms. Willrett said many industrial users haul their wastewater off-site and the cost of removal depends
on various factors. Mr. Koch asked if a holding tank could be installed on theAurora Textiles site.
Alderman Frieders emphasized that the city needs notification in cases such as Aurora Textiles which
was brought to light in a meeting last month.
Additional Business: (out of sequence)
Alderman Frieders said the road drop-off is dangerous at the curve on Cannonball by the church. He
asked if a guardrail could be installed as a visual barrier. In general, cold patching will be done this
year. In another matter, he asked if there will be a u-turn location on Rt. 34 east of Rt. 47 by the new
Salerno's. Mr. Olson believes the current turn area will remain and Mr. Sanderson will verify.
Alderman Milschewski thanked Public Works for the blinking stop sign at Heustis and Van Emmon. A
citizen had asked her if all Yorkville trucks are lettered. They are all lettered, however, some school
trucks look similar. The citizen also asked which budget pays for projects being done by Public Works
for the Parks & Rec and if gas costs are split. While salaries are not cross-coded, gas costs are split
and other costs depend on the project.
Alderman Koch reported the street light on Hawthorne Ct. works intermittently.
Old Business:
Page 4 of 4
1. ADM 2017-70 Building Conditions Survey Results
Ms. Willrett reported on the old jail and Beecher Concession Stand.
A structural study was recommended for the jail which would need extensive repairs. The repairs are
TIF-eligible. Parts of the facility could not be entered due to deterioration. Staff is requesting Council
direction and would like to see a potential partnership within the community. Ms. Milschewski noted
there is an identical building in southern Illinois. She said the jail is part of Yorkville's history and she
would like to see it preserved possibly with a fundraiser. Ms. Willrett noted that a facilities manager
will soon be hired, who could study the building and possibly go out to RFP.
The Concession stand has extensive use April through October and only needs minimal maintenance
totaling $565 which staff recommends.
There was no further business and the meeting was adjourned at 7:07pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker