City Council Minutes 2004 03-09-04 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD
ON TUESDAY, MARCH 9, 2004.
Mayor Prochaska called the meeting to order at 7:03 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Absent
Sticka Present
Ward II Burd Absent
Kot Present (until 7:45)
Ward Ill Mums Present
Ohare Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell. Administrator Graff, City Attorney
Kelly Kramer, Police Chief Martin, Director of Public Works Dhuse and Executive Director of
Parks & Recreation Brown
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Mayor Prochaska noted that Item #8 of the Consent Agenda — Sprintcom Lease Agreement — was
already approved at the February 10, 2004 City Council meeting. He asked that it be removed
i from the Consent Agenda. Also, he noted Jodie Chiavario the recipient of the "Saved by the
Belt" Award was unable to attend the meeting due to illness so the presentation will be
rescheduled to the next City Council meeting.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M., Monday, March 22, 2004
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Thursday, March 18, 2004
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 7:00 P.M., Thursday, March 11, 2004
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday, March 25, 2004
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Technology Committee To Be Announced
PUBLIC HEARINGS
None
CITIZEN COMMENTS
Identa Austin, 712 North Bridge Street, Bristol addressed the Council. She reported that she
recently attended the Silver Haired Congress in Washington, D.C. as a representative of the 14''
Congressional District. She gave a brief history of the Congress and explained that before they
meet, representatives send in resolutions which they discuss at the Congress. The seniors then
determine the top five resolutions to recommend to the United States Congress. The five chosen
this year were:
1. Set a date for the White House Conference on Aging which will include representatives
from the Silver Haired Congress and the baby boomer generation.
i
The Minutes of the Regular Meeting of the Citv Council — March 9. 2004 - Aa L22
2. Preserving English as the official language on the United States.
3. Enact legislation to create a national background check for employees of health care
facilities.
4. Do not privatize Medicare
5. Keep Social Security solvent without privatizing accounts.
Ms. Austin also expressed concerns seniors have in the growing Yorkville area; taxes, affordable
housing and medical facilities which accept Medicare. She thanked Alderwoman Spears for
_- attending Senior Care Provider meetings.
PRESENTATIONS
None
CONSENT AGENDA
1. Building Department Reports for December 2003 (Revised) and January 2004
2. Water Department Report for December 2003
3. Resolution 2004 -05 - Bruell Street Forcemain & Gravity Sewer — IDOT Highway
Permit — authorize City Clerk to execute Resolution and authorize the City Engineer
to execute Highway Permit
4. Resolution 2004 -06 — MFT Appropriation — authorize Director of Public Works to
execute Municipal Estimate of Maintenance Costs and authorize the City Clerk to
execute the Resolution
5. Windett Ridge — Earthwork Bond Reduction #1— authorize reduction in the amount
of $1,051,797.25
6. Windett Ridge — Public Improvement Bond Reduction #1 — Authorize reduction in
the amount of $233,604.22
7. Treasurer's Reports for October, November, and December 2003 and January 2004
8. Engineering F -150 Truck — authorize purchase in an amount not to exceed
$19,602.57: purchase truck from Landmark Ford in Springfield for the amount of
$18,835.57 and purchase the cap from Monroe Truck Equipment for the amount of
$767.00
Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved
by Alderman Kot; seconded by Alderwoman Ohare.
Motion approved by a roll call vote. Ayes -6 Nays -0
Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Ohare -aye, Besco -aye
PLANNING COMMISSION /ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting
from February 24, 2004; seconded by Alderman Munns.
Alderwoman Spears noted two grammatical errors on page one of the minutes.
The minutes were approved as corrected.
Motion approved by a viva voce vote.
A motion was made by Alderwoman Spears to approve the minutes of the Committee of the
Whole meeting from February 3, 2004; seconded by Alderman Besco.
Motion approved by a viva voce vote
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Detailed Board Report dated February 26, 2004 totaling the following amounts: checks in the
amount of $552,650.44 (vendor); $133,968.14 (payroll period ending 2/25/04) for a total of
$686,618.58; seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -6 Nays -0
Besco -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Sticka -aye
The Minutes of the Reeular Meetine of the Citv Council — March 9. 2004 - ime 3
REPORTS
MAYOR'S REPORT
Salvation Army Golden Diners
Mayor Prochaska read a Proclamation for the 30 Anniversary of the Salvation Army Golden
Diners and "March for Meals ". Please see attached.
Mayor Prochaska entertained a motion to ratify the proclamation. So moved by Alderman Besco;
seconded by Alderman Kot.
Motion approved by a viva voce vote.
Officer Pleckham
Mayor Prochaska reported that Officer Dan Pleckham has been waiting for a kidney transplant
and he was notified March 8, 2004 that a kidney had become available. Officers Pleckham
underwent surgery earlier today and is currently in recovery at Northwestern Memorial Hospital
in Chicago. Mayor Prochaska noted that he had the address for Officer Pleckham's room if
anyone was interested in contacting him. He also circulated a get well card for the Council to
sign.
Get Well for Gail Barkley
Mayor Prochaska reported that Engineering Technician Bill Barkley's wife was also ill and was
hospitalized Sunday, March 7, 2004 with breathing difficulties. He circulated a get well card for
the Council to sign.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE REPORT
YHS Bomb Threat
Chief Martin reported that there was a bomb threat at Yorkville High School on Thursday, March
4, 2004 at approximately 1:40 P.M. He explained that the building was evacuated in three
minutes, thoroughly searched and students were allowed back into the building at 4:30 P.M. Due
to the diligent work of Officer Jon Helland, an arrest was made on Friday, March 5, 2004. Chief
Martin also explained that the bomb incident reported on the television that occurred on
Cannonball Trail was not related to this incident and was out of the United City of Yorkville's
jurisdiction. It was handled by county and state authorities.
EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT
No report.
COMMUNITY & LIAISON REPORT
Golden Diners St. Patrick's Day Celebration
Alderwoman Spears reported that over 180 individuals signed up for the Golden Diners St.
Patrick's Day Celebration.
Human Resource Commission
Alderwoman Spears reported that she attended the Human Resource Commission (HRC) meeting
where the Visitor Center was discussed. She reported that the HRC sent out thirty-five letters
inviting various businesses and churches to participate in the center and that the HRC has
received three responses so far. Alderwoman Spears also gave the information to Nancy
Newport, Executive Director of the Chamber of Commerce, who will distribute it to all the
Chamber members. The HRC recommended that nine visitor center signs identifying the location
of the center and hardware be purchased. They also discussed the Historical Street Naming
update. They have recommended thirty-four individuals to the program and recommended that a
The Minutes of the Regular Meeting 9f the Citv Council — March 9. 2004 - Daffe 4
current recommended listing and approved listing be prepared and presented at the next
Committee of the Whole meeting. Also, the members were asked to think of ideas to work with
the Recreation and Parks Department and to support the library.
Library Board
Alderman Sticka reported that Library Board met on March 8, 2004. Steve Larson of Ehlers &
Associates, Inc. gave the Board a very extensive one hour presentation of the Financial Advisory
Plan. He stated that Mr. Larson's analysis indicated that the staffing and operational costs of a
new expanded library can be funded through growth Alderman Sticka recommended that Mr.
Larson give an abbreviated version of the report to the City Council because a decision regarding
a referendum in November 2004 or April 2005 will need to be made. Alderman Sticka suggested
that a waste transfer station somewhere in Yorkville could provide the revenue to pay for the
expansion without affecting taxes. He also noted that the library recently received a $5,000.00
donation to be used to purchase a music collection however they currently do not have the space
for the collection. Mayor Prochaska suggested that Mr. Larson be invited to give the Council a
presentation at one of the upcoming meetings.
School Board
Alderwoman Ohare reported that she attended the School Board meeting on March 8, 2004. She
stated that the Board commended the Police Department for their help in handling the bomb
threat. They also discussed their school boundaries with Oswego and that they would like
developers to take school boundaries into consideration when they plan communities.
Senior Service Providers
Alderwoman Spears reported that she attended the Senior Service Providers meeting where
transportation issues were discussed. The Fox Valley Older Adults Services informed the group
that special trips requiring transportation are now being scheduled by their shuttle service.
Arrangements will be made on a case -to -case basis. Transportation will be throughout Kendall
County, Sandwich and even to Loyola. They are trying to expand on this service and would like
it advertised in the community.
Also discussed at the meeting was the fact that the Sandwich Family Practice Center (associated
with the Yorkville Family Practice Center) is no longer taking Medicaid patients. It was
suggested at the meeting that the United City of Yorkville give an abatement to providers
establishing new facilities in the City or have a rebate system for the providers who serve seniors.
Mayor Prochaska stated that this is a growing problem and it is something the City could
investigate.
Alderwoman Spears also reported that an Elder Abuse Seminar was scheduled for April 23, 2004
at St. Mark's Church in Aurora.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2003 -16 Progress Holdings PUD Agreement
Authorizing the Execution of Progress Holdings PUD
A motion was made by Alderman Sticka to approve the Planned Unit Development Agreement
and an ordinance authorizing the execution of the agreement between the United City of
Yorkville and Progress Holdings, LLC, a Wisconsin Limited Liability Company and to authorize
the Mayor and City Clerk to sign the agreement; seconded by Alderman Besco.
Alderman Sticka noted that on page seven of the agreement the building height is blank and on
page nine there is an error in Section 3, (iii); it should read "adjacent property to the south and
east ". Attorney Kramer noted that the corrections have been incorporated into the agreement.
Attorney Kramer commented that based on a meeting between the petitioner, Mayor and City
Administrator she did not know if the final site plan was attached to the agreement. Mayor
Prochaska noted that it was attached and that the drive -in area is extended to the south of the
building.
Motion approved by a roll call vote. Ayes -6 Nays -0
Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Kot -aye, Munns -aye
Wade Joyner with Progressive Holdings complimented the City staff for their professionalism,
helpfulness and for doing an overall good job.
The Minutes of the Regular Meeting of the Citv Council — March 9. 2004 - page 5
Resolution 2004 -07 Approving Final Plat for Whispering Meadows Units 1 and 2
A motion was made by Alderman Sticka to approve a resolution approving the final plat for
Whispering Meadows Units 1 and 2 and authorize the Mayor and City Clerk to execute the plats
upon approval by the City Engineer; seconded by Alderman Kot.
Alderman Sticka noted that Whispering Meadows was the Kimball Hill property on Faxon Road
and Cannonball Trail.
Motion approved by a roll call vote. Ayes -6 Nays -0
Spears -aye, Sticka -aye, Besco -aye, Kot -aye, Munns -aye, Ohare -aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
ADDITIONAL BUSINESS
Kane County Information
Alderwoman Spears noted that pages were missing from the information on the Kane County
Paratransit Coordinating Council. Mayor Prochaska asked staff to contact Kane County in order
to get the complete document.
Joint Meeting with School District
Alderwoman Ohare asked the Mayor to remind the Council of the joint meeting with School
District. Mayor Prochaska noted that the meeting was being held on Monday, March 15, 2004 at
the School District offices at 7:00 P.M. Alderwoman Ohare noted that there are refreshments at
the School Board meetings and not at the City Council meetings.
Joint Meeting with the YBSD
Mayor Prochaska reported that there was a very productive joint meeting between the City
Council and the Yorkville- Bristol Sanitary District (YBSD) on March 8, 2004. Items discussed
included the future relationship between the YBSD and the City, redesigning the bills, different
billing options and increasing the payment fee to the City.
Post Office Sites
Alderman Munns asked if any specific sites had been mentioned for the location of the new Post
Office. Administrator Graff stated that there was no public list of sites yet. After the Post Office
finishes its fact finding analysis a letter will be sent to the Mayor indicating the final three
locations.
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into executive session to discuss the purchase or
lease of real property for the use of the public body. He asked that the City Clerk, City
Administrator, City Treasurer and City Attorney be included in the session. He also noted that
there would not be any action taken after the session. So moved by Alderman Besco; seconded
by Alderman Munns.
Motion approved by a roll call vote. Ayes -6 Nays -0
Ohare -aye, Besco -aye, Kot -aye, Munns -aye, Spears -aye, .Sticka -aye
The regular session broke at 7:45 P.M. The Council took a five minute break.
The City Council returned to regular session at 8:21 P.M
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka; seconded by
Alderwoman Spears.
Motion approved by a viva voce vote.
Meeting adjourned at 8:22 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
CITY COUNCIL MEETING
MARCH 9, 2004
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l / °ems;' meals for those age 60 +, making the year 2004 their 30 Anniversary, and
`►�:!- WHEREAS, the Meals on Wheels Association of America has designated March of;
Pd ' e►1'`' each year a time to celebrate senior nutrition, and
Z the Salvation Army Golden Diners Senior Nutrition Program has
provided over 6,000,000 meals for those age 60+ since 1974, and �e1014
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11►:;: %; WHEREAS, Seniors who become Golden Diners can eat at any one of 18 sites located
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throughout Kane, Kendall, and McHenry Counties in Illinois, and : -�.
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1` ► M;���; WHEREAS, there are currently more than 6,000 participants in The Salvation Army ,o,,�� / �.
Golden Diners program, and `•° '�
►0;1,�, ` WHEREAS, in Kendall County in the last fiscal year there were 1,158 individual
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seniors who dined with The Salvation Army Golden Diners, eating 32,241 meals.
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1� ► 1�her; ; WHEREAS, an additional 175 homebound Kendall County seniors received 18,370 �
1 i - 1 meals during that time, and
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WHEREAS, more than 1,300 meals are served to seniors (more than 850 of these
: being Home Delivered Meals each day), through The Salvation Army Golden Diners program
1 ';� ►� ► ` each weekday, and �
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WHEREAS, over 750 volunteers help to prepare, portion, serve, and deliver these
►►;:�: meals, and „ta1:0111 .
'` ► WHEREAS The Salvation Army Golden Diners is celebrating its 30 Anniversary
and participating in the Meals on Wheels Association of America "March For Meals" during
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► ► .. -•o: THEREFORE, the United City of Yorkville takes pleasure in proclaiming March 15 ; •� -'•
through the 19' as Salvation Army Golden Diners March for Meals 30 Anniversary week. '�i
IP < ►, : Dated this 9" day.o March, 2004, A.D. ��•_:•a'l
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