Loading...
City Council Minutes 2004 04-13-04 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS,, HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY. APRIL 13, 2004. Mayor Prochaska called the meeting to order at 7:03 P.M and led the Council in the Pledge of Allegiance. ROLL CALL �— Clerk Milschewski called the roll. l Ward I James Present Sticka Absent Ward II Burd Present Kot Present Ward M Munns Present Ohare Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Administrator Graff City Attomey Dan Kramer, Police Chief Martin, Director of Public Works Dhuse, Finance Director Pleckham and Executive Director of Parks & Recreation Brown OUORUM A quorum was established INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska moved Citizen's Comments to before the Public Hearing. He also moved items 91 and #2 (presentations) from the Mayor's Report to immediately following Citizens Comments. He noted that the Council would not be going into executive session this evening. Also, the Tanglewood annexation and the Cornerstone PUD amendment under the Economic Development Committee Report will be tabled. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Monday, April 26, 2004 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Monday, April 19, 2004 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M., Thursday, May 13, 2004 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, April 22, 2004 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To Be Announced CITIZEN COMMENTS Greg Kraber, President of the Riverfront Festival Committee, presented Mayor Prochaska and Executive Director of Parks & Recreation Laura Brown with a check in the amount of $12,000.00 to be used toward the new Riverfront Shelter. Both the Mayor and Ms. Brown thanked the Committee for their donation which was raised by the proceeds of the last two festivals. Mayor Prochaska noted that this year, due to construction on Hydraulic Avenue, the festival will be held at the Beecher Center. He asked the Council if agreed with this location and they did. The Minutes of the Regular Meeting of the Citv Council — Anri113. 2004 - nage 2 PRESENTATIONS Saved By the Belt Award Mayor Prochaska and Chief Martin presented Kassandra Doty with the "Saved by the Belt" Award for making the life saving choice of wearing her seat belt. Her seat belt saved her from serious or fatal injury during a recent automobile accident. Police Officer Commendations - Mayor Prochaska and Chief Martin presented Officer Jon Helland with a commendation recognizing his work above and beyond the call of duty with regards to a bomb scare incident at Yorkville High School. Due to his efforts, the offender was located and arrested- Mayor Prochaska and Chief Martin presented Sgt. Terry Klingel with a commendation recognizing his work above and beyond the call of duty during the initial response to an emergency situation that resulted in a murder investigation. Sgt. Klingel remained calm at the scene and apprehended the offender. Mayor Prochaska noted that Sgt. Larry Hilt also received a commendation for the murder investigation, however he is out of town and not able to attended the meeting in order to receive the award. PUBLIC HEARINGS Proposed Fiscal Year 2004 -2005 Annual Budget Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing the proposed Fiscal Year 2004 -2005 Annual Budget. So moved by Alderman James; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -7 Nays-0 Besco -aye, Burd -aye, James -aye, Kot -aye, Mums -aye, Ohare -aye, Spears -aye Finance Director Traci Pleckham reported that the Council received a handout, Budget Highlights, which includes revisions generated from the March 16, 2004 Committee of the Whole meeting. She stated that the budget was published in the Record Newspaper and on display at City Hall. She also stated that the City would begin receiving fiords based on the Special Census beginning April 7, 2004. Mayor Prochaska asked if there were any comments or questions from the public; there were none. Mayor Prochaska asked if there were any comments or questions from the City Council. Alderman Kot commented that he was amazed that the municipal sale tax has almost doubled in the last five years. Mayor Prochaska stated that hopefully the City will see this figure continue to increase along with the increased Equalized Assessed Value (EAV). There were no other comments or questions for the Council. Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderwoman Ohare; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 Surd -aye, James -aye, Kot -aye, Munns -aye, Ohare-aye, Spears -aye, Besco -aye CONSENT AGENDA 1. York Meadows Apartments — accept public utilities for ownership and maintenance and reduce the letter of credit to 10% for the one-year warranty period 2. Water Department Report for January 2004 ' 3. North Water Tower Easement - authorize the Mayor and City Clerk to execute 4. Grande Reserve Watermain Easement - authorize the Mayor and City Clerk to execute 5. Police Reports — February 2004 6. Land Cash Value Analysis and Report — accept Thompson Appraisals recommendation for fair market value of an improved acre of land at $73,500. 00 per acre 7. RFP Technology Funding Recommendation — authorize Finance Director to execute in an amount not to exceed $20,100.00. Amount of $16,798. 00 to be paid FY 03104, balance of $3,302, 00 to be paid FY 04105, subject to approval of the FY 04105 budget The Minutes of the Regular Meeting of the Citv Council — Anri113.2004 - page 3 8. Riverfront Shelter Bid Summary — award purchase and installation to Green -Up Landscaping in an amount not to exceed $44,150.00 and award installation to Mark O Malley in an amount not to exceed $7,850. 00 9. Country Hills Park Bid Summary — award construction and installation to Red Construction in an amount not to exceed $102,880. 00 and award installation of the park lights and park sign to be completed by the Park Staff in an amount not to exceed $7,400.00 and accept the scope ofservice and authorize Schoppe Design to oversee the general contractor in an amount not to exceed $5, 000.00 10. Corneils Road Overlay — approve estimated amount of $15, 000.00 subject to approval of the FY 04105 Budget 11. Truck Purchase for Public Works — approve purchase of cab and chassis from Joe Hennessy's River Oaks Ford in an amount not to exceed $22,330.00 and approve purchase of dump body, lights and plow from Monroe Truck Equipment in an amount not to exceed $10,633. 00 12. Cannonball Trail Booster Station and South PRV Station — award to L.J. Dodd Construction in an amount not to exceed $511,255.75 13. Weather Warning Siren - Located at Bruell Lift Station — approve in an amount not to exceed $14,500. 00 Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderwoman Spears; seconded by Alderwoman Ohare. Motion approved by a roll call vote. Ayes -7 Nays-0 Burd -aye, James -aye, Kot -aye, Muni -aye, Ohare -aye, Spears -aye, Besco -aye PLANNING COMMISSIONMONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the Committee of the Whole meetings from July 1, 2003, July 17, 2003 and August 19, 2003; seconded by Alderman James. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Detailed Board Report dated April 1, 2004 totaling the following amounts: checks in the amount of $662,467.84 (vendor); $122,413.92 (payroll period ending 3/20/04) for atotal of $784,881.76; seconded by Alderman Muni. Alderwoman Spears questioned the date on the payroll summary which states that the invoices are from the April 13, 2004 Board Report. She asked if this was a typographical error. Mrs. Pleckham explained that it was not an error but that the invoices are dated the day of the City Council meeting because that is the day they are approved. Motion approved by a roll call vote. Ayes -7 Nays-0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye REPORTS MAYOR'S REPORT Confidential Voluntary Disclosure Agreement Between Ameritech Advanced Data Services of Illinois, Inc. and the United City of Yorkville Mayor Prochaska reported that Ameritech preformed an internal audit and discovered that they owe the United City of Yorkville fees that they collected. Ameritech is asking the City to approve this agreement which discloses their liabilities. Upon the City's acceptance of the agreement, it will receive about $1,700.00 in fees and interest. If the agreement is passed this evening, Ameritech will pay an additional two months of interest. Mayor Prochaska entertained a motion to approve the Confidential Voluntary Disclosure Agreement between Ameritech Advanced Data Services of Illinois, Inc. and the United City of Yorkville and authorize the Mayor and City CIerk to sign the agreement. So moved by Alderman Kot; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye Coffee with the Mayor Mayor Prochaska reported that the next Coffee with the Mayor will be held on Saturday, April 15, 2004 at the AMG Homes model at Kylyn's Ridge from 9:00 A.M. to 11:00 A.M. The Minutes of the Regular Meeting of the Citv Council — April 13. 2004 - nage 4 "Champions of Industry 300 Award" - Top 50 Communities to Live and Work In Nationwide Mayor Prochaska reported that the City has been selected as a Champions of Industry for 2004 by Pat Summerall Productions as one of the fifty best small towns to live and work. Yorkville qualifies for the award by being a growing community under a population of 10,000. Mayor Prochaska stated that there is an agreement that is required The City will get some promotional benefits from the award such a two - minute spot on CNN and a five - minute trailer on CNN's website which can also be used on the City's websites however the City has to pay $28,000.00 toward the production cost. Mayor Prochaska stated that he did not feel tax dollars should be used to pay for this. Instead, the City is asking for sponsors to help cover the production cost. Mayor Prochaska entertained a motion to ratify the agreement between the United City of Yorkville and Pat Summerall Productions contingent upon the $28,000.00 fee be paid through corporate sponsorships. So moved by Alderman James; seconded by Alderman Kot. Mayor Prochaska stated that this is a great marketing opportunity for the City however he reiterated that tax dollars should not be used for this. Alderwoman Spears noted that the Administration Committee agreed that taxpayer's dollars should not be used toward the production costs. She asked if the City received written verification stating that the trailer could be placed on the City's website and Mayor Prochaska stated that the wording of the agreement has been changed to address this. Motion approved by a roll call vote. Ayes -7 Nays-0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMIMSTATOR'S REPORT Administrator Graff reported that the Bruell Street Pump Station Project has begun on West Main Street today. The piping will take approximately 45 days after which Main Street will be patched until the street program begins. At that time the street will be reconstructed. FINANCE DIRECTOR'S REPORT Director Pleckham reported that she and Lynn Dubajic, the Director ofthe Yorkville Economic Development Corporation, were coordinating a meeting on April 28, 2004 for developers to provide them with information on Special Service Areas (SSA). There will be two sessions that day and Peter Raphael with William Blair & Co. will be speaking. Mayor Prochaska stated that the session should be very informative and it is a good start to this type of program. DIRECTOR OF PUBLIC WORKS REPORT Hydrant Flushing Director Dhuse reported that the Public Works Department would be flushing hydrants beginning on the north side of the river this week and the south side next week. Hydrants will be flushed Monday through Friday and possibly Saturday. White Goods Pick -up Alderman James noted that there will be a white goods pick up next week with the regular garbage pick -up. CHIEF OF POLICE REPORT Chief Martin had no report. Mayor Prochaska noted that he received an anonymous letter regarding a dog runnin loose in Countryside. He asked if the Police Department had ever received a call regarding this. Chief Martin stated that he also received a copy of the letter. Mayor Prochaska reminded the staff that The Minutes of the Regular Meeting of the Citv Council — April 13, 2004 - va eg_5 the City does not take anonymous letters; a name is needed so that when the problem is resolved, the complainant can be notified. Also, he noted that in the case of a dog being loose, the police need to notified when the dog is seen roaming. Chief Martin agreed that in order to get an immediate response, the police need to be contacted when residents see stray dogs. EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT Gilbert Park Director Brown reported that the City is the new owner of a parcel of park land on the comer of Washington and Adrian Streets. The new parcel is called Gilbert Park and there will be a town meeting on Monday, April 26, 2004 at 6:30 P.M. where two development options for the park will be presented and public comments will be taken. Golf Outing Director Brown reminded the Council that the City Golf Outing was being held May 7, 2004 and there were only two foursomes open. Volunteer Appreciation Day Director Brown noted that Volunteer Appreciation Day is May 1, 2004 at Riverfront Park. She stated that anyone who volunteers in the community is invited to attend. Mayor Prochaska emphasized that this is not only for City volunteers but is open to any one who volunteers with such things as youth and senior organization, PTO, etc. COMMUNITY & LIAISON REPORT Tourism Funding Alderwoman Burd reminded the Council that there is a legislative meeting on April 21, 2004 in Springfield, Illinois. She stated that the Aurora Area Convention and Visitors Bureau (AACVB) is fighting to have funds put back in the budget for tourism. They would appreciate anyone in support of this joining them in attending the meeting. Mayor Prochaska asked if the Council would be interested in approving a resolution of support for this cause. He explained that revenues from the hotel/motel tax which were to be dedicated for tourism are now being placed in the general fund. It was the consensus of the Council to approve a resolution. Mayor Prochaska stated he would have one available for their review. Library Board Mayor Prochaska stated that he attended the Library Board meeting and he reported that the Board is looking to come to the City Council to request that the City consider placing the question of a referendum for the Library on the ballot. They will be making a presentation at the April 20, 2004 Committee of the Whole meeting. COM iLt i 1 L-: REPORTS PUBLIC WORKS COMMITTEE REPORT Hydraulic Avenue Interceptor: Agreements with Illinois RailNet, Inc.: Pipeline Crossing Agreement — Crossing at 2557 feet East of Milepost 50 Pipeline Crossing Agreement — Crossing at 2892 feet East of Milepost 50 Pipeline Longitudinal Agreement - Beginning at 525 feet East of Milepost 50 & ending 2877 feet East of Milepost 50 for a total on 2352 feet A motion was made by Alderman Besco to approve the Pipeline Crossing Agreements with Illinois RailNet as presented for the Hydraulic Avenue Sanitary Sewer Interceptor project and authorize the Mayor and City Clerk to execute the agreements upon a final title legal approval by the City Attorney; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2004 -19 Authorizing Zoning Variance for 104 W. Somonauk A motion was made by Alderwoman Burd to approve an ordinance approving variances for 104 W. Somonauk Street; seconded by Alderman James. Alderman Besco asked if the motion should be more specific. Attorney Kramer stated that the Council is approving two variances. The first is a variance to the minim lot size; from 12,000 square feet to 7,654.7 square feet. The second is a variance to the minim lot width at the building setback line; from a minim of 80 feet to 79.37 feet. Alderman Kot asked if there were any objections made at the public hearing and Attorney Kramer stated there were no objections and one neighbor spoke out in favor of the variances. Alderman Kot asked what the distance was for the notice and Attorney Kramer stated that notices The Minutes of the Regular Meeting of the Citv Council — April 13. 2004 - va eg_6 were sent to those within 250 feet of the lot. Mayor Prochaska stated that the lot will be consistent with those in the neighborhood. Motion approved by a roll call vote. Ayes -7 Nays-0 Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Besco -aye Tanglewood Trail 1 'h Mile Review A motion was made by Alderwoman Burd to approve the recommendation to Kendall County for Tanglewood Trail Subdivision to follow United City of Yorkville Estate Class One - Family Residence District; seconded by Alderman Besco. Mayor Prochaska asked that since the annexation is not being addressed tonight, should the motion be subject to an annexation agreement being signed and Attorney Kramer stated that yes that should be included in the motion. Alderman Besco withdrew his second. Alderwoman Burd amended the motion to state that it is subject to an annexation agreement being executed between the United City of Yorkville and Tanglewood Trail Subdivision; seconded by Alderwoman Ohare. Motion approved by a roll call vote. Ayes -7 Nays-0 James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Besco -aye, Burd -aye Attorney Kramer noted that a letter will be sent to the County. Authorizing the Execution of the Annexation Agreement & Annexing Properties Tanglewood Development Corporation Mayor Prochaska entertained a motion to table the ordinance annexing the Tanglewood Subdivision until the April 27, 2004 City Council meeting. So moved by Alderman Besco; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Besco -aye, Burd -aye, James -aye Cornerstone PUD Amendment A motion was made by Alderwoman Burd to table the ordinance authorizing execution of the Cornerstone PUD Amendment Agreement until the April 27, 2004 City Council meting; seconded by Alderwoman Ohare. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Ohare -aye, Spears -aye, Besco -aye, Burd -aye, James -aye, Kot -aye Resolution 2004 -09 Approving Grande Reserve Units 1, 2,3,4, & 6��_ Final Plats A motion was made by Alderwoman Burd to approve the resolution approving Final Plat of subdivision for Grande Reserve Subdivision Units 1, 2, 3, 4, and 6 final plats as recommended by the Plan Commission and City Engineer and authorize the Mayor and City Clerk to execute the plats; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 Ohare -aye, Spears -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS School Site Study Administrator Graff noted that City Planner Mike Schoppe would be presenting the School Site Study at the Plan Commission meeting on April 14, 2004. He stated that the School Board, Park Board, Bristol - Kendall Fire District and School District have been invited to attend. Mayor Prochaska stated that it would be a good think for the City Council to be a part of since all the other City boards have been invited. He asked that if council members were available they attend the meeting. i The Minutes of the Regular Meeting of the Citv Council — ADril 13.2004 - Dage 7 St. Charles Youth Home Mayor Prochaska reported that he received an email regarding the St. Charles Youth Home being closed. He noted that the email stated that sending the children further away will affect the rehabilitation programs in which the children and their families participate and it will also place a burden on other facilities. He asked Chief Martin how this would affect the United City of Yorkville. Chief Martin agreed that the closing will place a burden on the family members who visit the children as they will be placed 'mother facilities. Also there will be a burden placed on the Police Department who transports the juveniles to the facility. He stated that he personally felt that the facility should remain open. Attorney Kramer stated that as children are going through the judicial process, there is a Kane County youth home that is used. He also noted that about 95% of the children convicted in Kendall County do not go to the St. Charles facility but rather private care facilities. Mayor Prochaska asked that the state officials take a closer look at the facility and keep it open. He stated that he supports the rehabilitation of youth in order to have them grow into responsible adults and become valuable members of the community. Alderman Besco also noted the economic impact on the community because there are several employees of the facility that live in Yorkville. There was no further additional business. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco; seconded by Alderman Kot. Motion approved by a viva voce vote. Meeting adjourned at 7:55 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING APRIL B, 2004 PLEASE PRINT l NAME: ADDRESS: k1c �J-, � 1 / mil' f� oo n 1 ale �s SIGNIN